APPROVED: 12/06/2022
MINUTES OF THE REGULAR MEETINGS OF THE
CITY COUNCIL
November 1, 2022
CALL TO ORDER
Mayor Rodriguez called the meeting to order at 6:00 p.m.
ROLL CALL
Members present: Councilmembers/Directors: Martin, Mora, Mayor Pro Tem/Vice Chair Zamora and Mayor/Chair Rodriguez.
Members absent: Councilmember/Director Sarno.
INVOCATION
Council Member Mora led the invocation.
4. VETERAN'S DAY CEREMONY
Student Leslie Cisneros led the Pledge of Allegiance.
Mayor Rodriguez recessed the meeting at 6:03 p.m.
Mayor Rodriguez reconvened the meeting at 6:25 p.m.
5. PRESENTATIONS
a. Introduction of Newly Promoted Community Services Employee (Community Services)
b. Introduction of Fire-Rescue Presentation of the New Resident and Business Community Application "Community Connect" (Fire)
c. Introduction of New Santa Fe Springs Public Works Department Employees = Engineering Division (Public Works)
PUBLIC COMMENTS
• The following individuals spoke during public comment: Bruce Crow, Tim Nally, Janie Aguirre, Lee Squire, Isabel Cervantes, and Frank Heldman (via Zoom).
HOUSING SUCCESSOR
7. CONSENT AGENDA
Consent Agenda items are considered routine matters which may be enacted by one motion and vote. Any item may be removed from the Consent Agenda and considered separately by the Housing Successor.
Minutes of the October 4, 2022 Housing Successor Meeting (City Clerk) Recommendation:
• Approve the minutes as submitted.
Minutes of the November 1, 2022 Housing Successor, Successor Agency, and City Council Meetings It was moved by Council Member Martin, seconded by Councilmember Mora, to approve the minutes as submitted, by the following vote:
Ayes: Martin, Mora, Zamora, Rodríguez
Nayes: None
Absent: Sarno
SUCCESSOR AGENCY
CONSENT AGENDA
Consent Agenda items are considered routine matters which may be enacted by one motion and vote. Any item may be removed from the Consent Agenda and considered separately by the Successor Agency.
Minutes of the October 4, 2022 Successor Agency Meeting (City Clerk) Recommendation:
• Approve the minutes as submitted.
It was moved by Councilmember Mora, seconded by Mayor Pro Tem Zamora, to approve the minutes as submitted, by the following vote:
Ayes: Martin, Mora, Zamora, Rodriguez
Nayes: None
Absent: Sarno
CITY COUNCIL
9. CONSENT AGENDA
Consent Agenda items are considered routine matters which may be enacted by one motion and vote. Any item may be removed from the Consent Agenda and considered separately by the City Council.
a. Minutes of the October 4, 2022 Regular City Council Meeting (City Clerk) Recommendation:
• Approve the minutes as submitted.
b. A Resolution of the City Council Reaffirming the Existence of a Local Emergency Due to the Threat of COVID-19 (pursuant to Government Code section 8630) (City Attorney)
Recommendation:
• Adopt Resolution No. 9827:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE
SPRINGS, CALIFORNIA, REAFFIRMING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE THREAT OF COVID-19.
c. A Resolution of the City Council Affirming Authorization of Remote Teleconference Meetings (City Attorney)
Recommendation:
• Adopt Resolution No. 9828:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE
SPRINGS AFFIRMING THE LEGALLY REQUIRED FINDINGS TO
AUTHORIZE THE CONDUCT OF REMOTE TELECONFERENCE
MEETINGS DURING A STATE OF EMERGENCY.
Minutes of the November 1, 2022 Housing Successor, Successor Agency, and City Council Meetings d. Approve Two (2) Grant Agreements between the City of Santa Fe Springs and the California State Library for the ZIP Books Program Grant and the One Step Beyond STEAM Grant (Community Services)
Recommendation:
• Approve and Authorize the Director of Community Services to Sign the Grant Agreements between the City of Santa Fe Springs and the California State Library for the ZIP Books Program Grant and the One Step Beyond STEAM Grant.
e. Award Bid to Hi-Way Safety for the Purchase of Two (2) Portable Digital Traffic Message Board Trailers (Finance)
Recommendation:
• Award bid to Hi-Way Safety for the purchase of two portable traffic message board trailers; and
• Appropriate $3,425 from the General Fund Contingency Reserve to fully fund this purchase; and
• Authorize the Director of Purchasing Services to generate a purchase order to Hi-Way Safety in the amount of $38,424.17.
f. Quarterly Treasurer's Report of Investments for the Quarter Ended September 30, 2022 (Finance)
Recommendation:
• Receive and file the report.
g. 2023 5K Fun Run/Walk Traffic Control Plans - Request for Approval (Public Works)
Recommendation:
• Approve the traffic control plans prepared for the closure of various City streets in the area bordered by Orr and Day Road, Pioneer Boulevard, Florence Avenue and Telegraph Road for the detouring of traffic for the 2023 5K Fun RunWalk route on Saturday, March 11, 2023.
h. Authorize a Change Order for the Fabrication and Purchase of a Paramedic Squad Response Vehicle from Boise Mobile Equipment for the Department of Fire- Rescue (Fire)
Recommendation:
• Authorize the Department of Fire-Rescue to Authorize a Change Order Form for the Fabrication and Purchase of a Paramedic Squad Response Vehicle from Boise Mobile Equipment; and
• Appropriate $31,148 from the general equipment replacement fund to fully fund this change order; and
• Authorize the Director of Purchasing Services to issue a purchase order change order in the amount $31, 148 to Boise Mobile Equipment.
It was moved by Mayor Pro Tem Zamora, seconded by Council Member Martin, to approve Items No. 9A through 9H by the following vote:
Ayes: Martin, Mora, Zamora, Rodriguez
Nayes: None
Absent: Sarno
Minutes of the November 1, 2022 Housing Successor, Successor Agency, and City Council Meetings
OLD BUSINESS
10. Santa Fe Springs Aquatic Center Community Feedback (Community Services) Recommendation:
• Receive and file the report.
Parks and Recreation Services Manager, Gus Hernandez provided a brief report regarding community feedback on the aquatic center. His visual PowerPoint listed survey engagement efforts and results of the conducted survey.
There was a council consensus to receive and file the report.
NEW BUSINESS
11. Design of Aquatic Center - Award of Contract
Recommendation:
• Award a Contract to HED from Los Angeles, California for the Design of the Aquatic Center for an amount not to exceed $1,052,400; and • Authorize the Mayor to execute the Professional Services Agreement with Harley Ellis Devereaux (HED).
Director of Public Works, Noe Negrete provided a brief presentation on Item No. 11. He discussed the RFP and the details of what is being requested, including project and cost details. The company, HED was recommended for the design of the Aquatic Center.
Mayor Pro Tem Zamora requested to add in liability costs for the different alternatives proposed. City Manager, Raymond R. Cruz noted that whenever there is a water park structure the cost for liability is assumed to be obtained, along with additional staffing costs.
Council Member Martin inquired if the city would increase the aquatic center's operational months from 3 to 6 months or more. Director Negrete responded it was something for the council to consider and that he would recommend to operate for longer throughout the year.
Additional operational costs will be considered at a future study session.
Council Member Mora inquired about the difference between the baseline cost and total design cost. Director Negrete discussed that the baseline is the cost before extra designs are added to the project.
Mayor Pro Tem Zamora inquired when the study session is scheduled for. Director Negrete stated there is no date determined yet.
Mayor Rodriguez inquired when the designs will be returned. Director Negrete stated designs could be brought to Council within a year.
It was moved by Council Member Mora, seconded by Mayor Pro Tem Zamora, to award a contract to HED from Los Angeles, California for the design of the aquatic center for an amount not to exceed $1,052,400, and authorize the Mayor to execute the Professional Services Agreement with HED, by the following vote:
Ayes: Martin, Mora, Zamora, Rodriguez
Nayes: None
Absent: Sarno
Minutes of the November 1, 2022 Housing Successor, Successor Agency, and City Council Meetings
12. CITY MANAGER'S AND EXECUTIVE TEAM REPORTS
• City Manager, Raymond R. Cruz spoke in regards to the Santa Fe Springs Employees' Halloween party that took place on October 31st. • City Clerk, Janet Martinez spoke about the City's election and the advisory committee vacancies.
• Director of Public Works, Noe Negrete spoke about the Catch Basin Maintenance, the Santa Fe Springs Park Parking Lot Improvement Project, and the Los Nietos Park Playground Project.
• Director of Planning, Wayne Morrell spoke about the scarecrow contest and Amazon's top selling Halloween costumes.
• Director of Police Services, Dino Torres spoke about the Red Ribbon Parade. • Chief of Police, Brent Hayward had nothing to report. • Director of Finance, Travis Hickey provided an update on the Finance Dept. completed renovation project.
• Director of Community Services, Maricela Balderas recognized the Red Ribbon Week Parade. She also spoke about the City's Halloween event and thanked the Parks and Recreation staff. She spoke about the Library's Lantern Tour event and promoted the Thanksgiving Food Giveaway Program. Lastly, she addressed the library's new fine free policy and grants awarded from the State.
13. COUNCIL COMMENTS
Council Member Martin expressed her content to have the City's programs back that existed before Covid-19, and recognized the City's Halloween Event. She also encouraged everyone to go vote.
Council Member Mora thanked the Fire Chief for his department's work in starting the Santa Fe Springs Community Connect app. He spoke about a new business that offers tumbling for youth in the city. He recognized the Red Ribbon Parade and Director Negrete for his work on the water board. Lastly, he expressed gratitude for the veterans.
Mayor Pro Tem Zamora recognized the Fire Chief on the app implementation, and welcomed the City's new employees. He also acknowledged the Red Ribbon parade and the Halloween Event's success. Lastly, he recognized the veterans.
Mayor Rodriguez congratulated the new employees. She thanked the 3rd grade students who toured city hall. She then commented on Red Ribbon week and thanked the veterans.
14. ADJOURNMENT
Mayor Rodriguez adjourned the meeting at 7:54 p.m.
ATTEST:
12/06/2022
Janet Martinez Date
City Clerk