APPROVED: 02/21/2023
MINUTES OF THE SPECIAL MEETINGS OF THE
CITY COUNCIL
January 24, 2023
CALL TO ORDER
Mayor Martin called the meeting to order at 6:00 p.m.
ROLL CALL
Members present: Councilmembers/Directors: Rodriguez, Rounds, Zamora, Mayor Pro Tem/Vice Chair Sarno and Mayor/Chair Martin.
Members absent: None.
3. INVOCATION
Invocation was led by Cindy Jarvis.
4. PLEDGE OF ALLEGIANCE
Aaron Doss, member of the Youth Leadership Advisory Committee led the Pledge of Allegiance.
5. INTRODUCTIONS
Scott Summerfield from Cascade Pump Company.
6. AB1234 CONFERENCE REPORT
Mayor Martin and Councilmember Rounds provided a brief report on the Contract Cities Legislative Tours Annual Conference event in Sacramento on January 9 and 10, 2023.
Mayor Martin requested to move Item Nos. 14A and 14B to the beginning of the agenda.
14. PRESENTATIONS
a. Recognition of Miss Santa Fe Springs Court for Community Service (City Manager) b. Recognition of Santa Fe Springs High School Baseball Team for Community Service (City Manager)
PUBLIC FINANCING AUTHORITY
7. CONSENT AGENDA
Consent Agenda items are considered routine matters which may be enacted by one motion and vote.
Any item may be removed from the Consent Agenda and considered separately by the Public Financing Authority.
a. Minutes of the December 6, 2022 Public Financing Authority Meetings (City Clerk) Recommendation:
• Approve the minutes as submitted.
Minutes of the January 24, 2023 Housing Successor, Successor Agency, and City Council Meetings Monthly Report on the Status of Debt Instruments Issued through the City of Santa Fe Springs Public Financing Authority (PFA) (Finance)
Recommendation:
• Receive and file the report
It was moved by Councilmember Zamora, seconded by Councilmember Rodriguez, to approve the consent agenda, by the following vote:
Ayes: Rodriguez, Rounds, Zamora, Sarno and Martin
Nayes: None
Absent: None
WATER UTILITY AUTHORITY
8. CONSENT AGENDA
Consent Agenda items are considered routine matters which may be enacted by one motion and vote.
Any item may be removed from the Consent Agenda and considered separately by the Water Utility Authority.
a. Minutes of the December 6, 2022 Water Utility Authority Meetings (City Clerk) Recommendation:
• Approve the minutes as submitted.
b. Monthly Report on the Status of Debt Instruments Issued through the City of Santa Fe Springs Water Utility Authority (WUA) (Finance)
Recommendation:
• Receive and file the report
C. Status Update of Water-Related Capital Improvement Projects (Public Works) Recommendation:
• Receive and file the report.
It was moved by Councilmember Zamora, seconded by Councilmember Rounds, to approve the consent agenda, by the following vote:
Ayes: Rodríguez, Rounds, Zamora, Sarno and Martin
Nayes: None
Absent: None
HOUSING SUCCESSOR
CONSENT AGENDA
Consent Agenda items are considered routine matters which may be enacted by one motion and vote. Any item may be removed from the Consent Agenda and considered separately by the Housing Successor.
Minutes of the December 6, 2022 Housing Successor Meetings (City Clerk) Recommendation:
• Approve the minutes as submitted.
It was moved by Councilmember Rounds, seconded by Mayor Pro Tem Sarno, to approve the minutes as submitted, by the following vote:
Ayes: Rodriguez, Rounds, Zamora, Sarno and Martin
Minutes of the January 24, 2023 Housing Successor, Successor Agency, and City Council Meetings Nayes: None
Absent: None
SUCCESSOR AGENCY
10. CONSENT AGENDA
Consent Agenda items are considered routine matters which may be enacted by one motion and vote. Any item may be removed from the Consent Agenda and considered separately by the Minutes of the December 6, 2022 Successor Agency Meetings (City Clerk) Recommendation:
• Approve the minutes as submitted.
It was moved by Councilmember Rodriguez, seconded by Councilmember Zamora, to approve the minutes as submitted, by the following vote:
Ayes: Rodriguez, Rounds, Zamora, Sarno and Martin.
Nayes: None
Absent: None
CITY COUNCIL
11. CONSENT AGENDA
Consent Agenda items are considered routine matters which may be enacted by one motion and vote. Any item may be removed from the Consent Agenda and considered separately by the City Council.
a. Minutes of the December 6, 2022 Special and Regular City Council Meetings (City Clerk)
Recommendation:
• Approve the minutes as submitted.
b. A Resolution of the City Council Reaffirming the Existence of a Local Emergency Due to the Threat of COVID-19 (pursuant to Government Code section 8630) (City Attorney)
Recommendation:
Adopt Resolution No. 9844:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE
SPRINGS, CALIFORNIA, REAFFIRMING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE THREAT OF COVID-19.
c. A Resolution of the City Council Affirming Authorization of Remote Teleconference Meetings (City Attorney)
Recommendation:
• Adopt Resolution No. 9845:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE
SPRINGS AFFIRMING THE LEGALLY REQUIRED FINDINGS TO
AUTHORIZE THE CONDUCT OF REMOTE TELECONFERENCE
MEETINGS DURING A STATE OF EMERGENCY.
Minutes of the January 24, 2023 Housing Successor, Successor Agency, and City Council Meetings d. Authorize the Lease of Additional Stationary Automated License Plate Reader Cameras (Police Services)
Recommendation:
• Approve utilizing existing funds from the City's General Fund to lease 10 Automated License Plate Readers (ALPR); and
• Appropriate $28,500 from the City's General Fund to Activity 10102215 within the Police Services Budget; and
• Authorize the Director of Police Services to enter into a one-year leasing agreement, in a final form approved by the City Attorney's office, with Flock Group Inc. for 10 Automated License Plate Readers (ALPR) in an amount not to exceed $28,500.
e. City of Bellflower Traffic Signal Maintenance Services - Approval of Contract Amendment No. 9 (Public Works)
Recommendation:
• Approve Amendment No. 9 to the agreement with the City of Bellflower to provide Signal Maintenance Services; and
• Authorize the City Manager to execute the agreement on behalf of the City. f. Approval of Use Agreements for Athletic Fields and Facilities with Norwalk/Santa Fe Springs Saints Youth Football & Cheer and Metropolitan Little League for 2023- 2026 (Community Services)
Recommendation:
• Approve the Use Agreement for Athletic Fields and Facilities with the Norwalk-Santa Fe Springs Saints Youth Football & Cheer for 2023-2026; and
• Approve the Use Agreement for Athletic Fields and Facilities with Metropolitan Little League for 2023-2026; and
• Authorize the Mayor to execute and sign the Use Agreement for Athletic Fields and Facilities with the Norwalk-Santa Fe Springs Saints Youth Football & Cheer; and
• Authorize the Mayor to execute and sign the Use Agreement for Athletic Fields and Facilities with Metropolitan Little League.
g. Authorize the Director of Purchasing Services to Enter Into a Master Lease Financing Agreement with Banc of America, National Association or Designee for the Purchase of Department of Fire-Rescue Apparatus and Equipment (Finance/Fire)
Recommendation:
• Authorize the Director of Purchasing Services to enter into a Master Lease Financing agreement with Banc of America, National Association or Designee with a 7-year term at an interest rate of 3.47% with annual payments that will provide for complete ownership of the apparatus/equipment at the end of the 7-year lease
• Affirm that the City of Santa Fe Springs is Bank Qualified for this transaction. h. Regional Training Group Civilian Assistant Planning Coordinator (Part Time):
Authorization to Advertise Request for Proposals (Fire) Recommendation:
Minutes of the January 24, 2023 Housing Successor, Successor Agency, and City Council Meetings • Authorize the Fire Chief to advertise a Request for Proposals to fill a 2020 State Homeland Security Program grant funded Regional Training Group Civilian Assistant Planning Coordinator (Part Time) position.
It was moved by Councilmember Zamora, seconded by Councilmember Rounds, to approve the consent calendar, by the following vote:
Ayes: Rodríguez, Rounds, Zamora, Sarno and Martin
Nayes: None
Absent: None
NEW BUSINESS
12. Custodial Services Agreement (Public Works)
Recommendation:
• Provide staff with direction on how to proceed with Custodial Services Agreement.
Kevin Periman, Municipal Services Supervisor provided a brief presentation on Item No.
12. Staff requires direction from Council, and recommends one of two options: 1) Negotiate a contract renewal with current vendor and bring back to Council, or 2) Issue Request for Proposal Bids to solicit other vendors to perform Custodial Services. Council directed staff to pursue Option 1.
It was moved by Mayor Pro Tem Sarno, seconded by Councilmember Zamora to proceed with Option 1, by the following vote:
Ayes: Rodríguez, Rounds, Zamora, Sarno and Martin
Nayes: None
Absent: None
13. Authorize the Purchase of two Pierce Arrow Fire Apparatus from South Coast Equipment Inc. and Financing (Fire)
Recommendation:
• Authorize the purchase of two Pierce Arrow XT PUC Fire Engine from South Coast Equipment Inc., for an amount not to exceed $2,290,114.50;
• Appropriate $70,114.50 from the general equipment replacement fund to fully fund this change order.
Fire Chief, Chad Van Meeteren provided a brief presentation on Item No. 13.
It was moved by Councilmember Zamora, seconded by Councilmember Rodriguez, to authorize the purchase of two Pierce Arrow XT PUC Fire Engine from South Coast Equipment Inc., for an amount not to exceed $2,290, 114.50, and appropriate $70,114.50 from the general equipment replacement fund to fully fund this change order by the following vote:
Ayes: Rodríguez, Rounds, Zamora, Sarno and Martin.
Nayes: None
Absent: None
Minutes of the January 24, 2023 Housing Successor, Successor Agency, and City Council Meetings
14. PRESENTATIONS
c. Recognition of Miss Santa Fe Springs Court for Community Service (City Manager) d. Recognition of Santa Fe Springs High School Baseball Team for Community Service (City Manager)
e. Introduction of Promoted Santa Fe Springs Department of Fire-Rescue Battalion Chief (Fire)
f. Introduction of Finance and Administrative Services Intern, Oscar Jimenez and Administrative Assistant II, Leslie Alvarado (Finance/HR) g. 5t Annual Planning Month Photo Contest Winners (Planning) h. Proclamation - January 9, 2023 as "Law Enforcement Appreciation Day" (City Manager)
15. PUBLIC COMMENTS
The following members of the public were present to make a comment: Tammy Corbett, Bob Gehrig, and Francis Carbajal.
16. CITY MANAGER'S AND EXECUTIVE TEAM REPORTS
• Acting City Manager, Travis Hickey spoke about Council directing staff to hire Tom Hatch as Interim City Manager, former City Manager for City of Costa Mesa and City of Orange. His contract will be brought forward to the February 7, 2023 meeting. He also spoke about the City's Memorial Scholarship Program which will be January 30th. He spoke about attending last week's Economic Forecast Workshop. Lastly, he spoke about the Director of Public Works, Noe Negrete and announced that his last day with the City will be February 3, 2023.
Director of Public Works, Noe Negrete spoke about the slurry sealing on certain streets and park project delays. He also spoke about the new 4-post lift at the Municipal Services Yard, and about the new F-750 Crane Truck named after former employee "Big Jim" who passed away a few years ago. Lastly, he thanked everyone for their time.
Director of Police Services, Dino Torres spoke about the Diversity Assemblies that took place at Rancho Santa Gertrudes Elementary School and Santa Fe Christian School. He also spoke about the "Coffee with a Cop" event that will take place at the Police Services Center on Wednesday, February 1, 2023 from 8:30 a.m. to 10:30 a.m.
Police Captain Aaron Ruiz provided a brief update on recent gun fire incidents that transpired over the weekend, two of which occurred on January 22nd. He noted that the Police Department is aware of the incidents, and detectives are gathering information. He also noted that the department partnered with the District Attorney's office to work together. He added that the new Captain for California Highway Patrol has also been very helpful.
Fire Chief, Chad Van Meeteren spoke about the two most recent promotions. • Finance Manager, Lana Dich provided a brief update on the roof replacement that will take place at the warehouse. She also spoke about the mid-year budget and provided a brief summary of the process.
• Director of Community Services, Maricela Balderas spoke about City events that took place in January 2023.
Minutes of the January 24, 2023 Housing Successor, Successor Agency, and City Council Meetings
17. APPOINTMENTS TO BOARDS, COMMITTEES, COMMISSIONS
Councilmember Rodriguez appointed Johnny Hernandez to the Parks and Recreation Advisory committee and Senior Advisory committee.
Councilmember Rounds appointed Dolores Romero to the Senior Advisory Committee.
Council Member Zamora appointed Marina Gurrola to the Historical and Community Preservation Advisory Committee and Hilda Zamora to the Heritage Arts Advisory Committee.
18. COUNCIL COMMENTS
Councilmember Rodriguez spoke about the City's recent events. She thanked Police Captain Ruiz, Director Torres for their work, and also thanked Metropolitan Little League President Carter and Women's Club Member Francis Carbajal. Lastly, she gave condolences to the victims from the Monterey Park shooting.
Councilmember Rounds thanked residents that attended the meeting tonight and thanked staff for all their help. He spoke about the advisory committee that will resume to meet next month. He congratulated photo contest winners, and explained that certain project decisions take time. Lastly, he thanked all first-hand responders and Director Negrete for his time with the City.
Councilmember Zamora congratulated all the new hires and recently promoted employees. He thanked Library Services staff for all of their offerings. Lastly, he expressed his condolences for the Monterey Park shooting victims.
Mayor Pro Tem Sarno thanked Director Negrete for his time with the City, and all the first responders for their work and giving back to the community. Lastly, he thanked staff for their work.
Mayor Martin highlighted former Youth Leadership Committee member Karla Cardenas who is now working for Congresswoman Grace Napolitano. She also spoke about the economic workshop and the pub trivia night. She spoke about meeting with State Senator Bob Archuleta and how his office can help the City with the Aquatic Center. Lastly, she offered condolences to the Monterey Park shooting victims.
19. ADJOURNMENT
Mayor Martin adjourned the meeting in memory of Darnell Calhoun, Deputy Riverside County Sheriff, Efren Chavarria, father of Johnny Chavarria and Barbara Hayward, mother of Former Fire Chief, Brent Hayward, and resident Anthony Martinez at 7:46 p.m.
Santa Manh
2/21/23
Janet Martin z Date
City Clerk