APPROVED: 04/18/2023
MINUTES OF THE REGULAR MEETINGS OF THE
CITY COUNCIL
March 21, 2023
CALL TO ORDER
Mayor Martin called the meeting to order at 6:01 p.m.
ROLL CALL
Members present: Councilmembers/Directors: Rodriguez, Rounds, Zamora, Mayor Pro Tem/Vice Chair Sarno, and Mayor/Chair Martin.
Members absent: None.
INVOCATION
Invocation was led by Mayor Pro Tem Sarno.
4. PLEDGE OF ALLEGIANCE
Benjamin Fernandez, 3rd grade student from St. Pius X School led the Pledge of Allegiance.
5. INTRODUCTIONS
The following Santa Fe Springs Chamber of Commerce members were introduced:
Mark Gutierrez, Broker/Dealer Principal from GILMAR Automotive Services and Daniel O'Marah, Store Manager from Starbucks.
PUBLIC FINANCING AUTHORITY
6. CONSENT AGENDA
Consent Agenda items are considered routine matters which may be enacted by one motion and vote.
Any item may be removed from the Consent Agenda and considered separately by the Public Financing Authority.
Minutes of the February 21, 2023 Public Financing Authority Meetings (City Clerk) Recommendation:
• Approve the minutes as submitted.
b. Monthly Report on the Status of Debt Instruments Issued through the City of Santa Fe Springs Public Financing Authority (PFA) (Finance)
Recommendation:
• Receive and file the report.
It was moved by Councilmember Rodriguez, seconded by Councilmember Zamora, to approve the Item Nos. 6A and 6B, by the following vote:
Ayes: Rodríguez, Rounds, Zamora, Sarno and Martin
Nayes: None
Absent: None
Minutes of the March 21, 2023 Housing Successor, Successor Agency, and City Council Meetings
WATER UTILITY AUTHORITY
CONSENT AGENDA
Consent Agenda items are considered routine matters which may be enacted by one motion and vote.
Any item may be removed from the Consent Agenda and considered separately by the Water Utility Authority.
a. Minutes of the February 21, 2023 Water Utility Authority Meetings (City Clerk) Recommendation:
• Approve the minutes as submitted.
b. Monthly Report on the Status of Debt Instruments Issued through the City of Santa Fe Springs Water Utility Authority (WUA) (Finance)
Recommendation:
• Receive and file the report.
c. Status Update of Water-Related Capital Improvement Projects (Public Works) Recommendation:
• Receive and file the report.
It was moved by Councilmember Rounds, seconded by Mayor Pro Tem Sarno, to approve Item Nos. 7A through 7C, by the following vote:
Ayes: Rodríguez, Rounds, Zamora, Sarno and Martin
Nayes: None
Absent: None
HOUSING SUCCESSOR
CONSENT AGENDA
Consent Agenda items are considered routine matters which may be enacted by one motion and vote. Any item may be removed from the Consent Agenda and considered separately by the Housing Successor.
Minutes of the February 21, 2023 Housing Successor Meetings (City Clerk) Recommendation:
• Approve the minutes as submitted.
It was moved by Councilmember Zamora, seconded by Mayor Pro Tem Sarno to approve the minutes as submitted, by the following vote:
Ayes: Rodríguez, Rounds, Zamora, Sarno and Martin
Nayes: None
Absent: None
SUCCESSOR AGENCY
CONSENT AGENDA
Consent Agenda items are considered routine matters which may be enacted by one motion and vote. Any item may be removed from the Consent Agenda and considered separately by the Successor Agency.
Minutes of the February 21, 2023 Successor Agency Meetings (City Clerk) Recommendation:
Minutes of the March 21, 2023 Housing Successor, Successor Agency, and City Council Meetings • Approve the minutes as submitted.
It was moved by Councilmember Rodriguez, seconded by Councilmember Rounds, to approve the minutes as submitted, by the following vote:
Ayes: Zamora, Sarno, Rodríguez, Rounds, and Martin
Nayes: None
Absent: None
CITY COUNCIL
10. CONSENT AGENDA
Consent Agenda items are considered routine matters which may be enacted by one motion and vote. Any item may be removed from the Consent Agenda and considered separately by the City Council.
a. Minutes of the February 21, 2023 Special and Regular City Council Meetings (City Clerk)
Recommendation:
• Approve the minutes as submitted.
b. Authorize the Purchase of One (1) Toyota Sienna Hybrid Disabled Passenger Van from A-Z Bus Sales and Appropriate $33,000 from Local Return Prop C Funds to Fully Fund this Purchase (Finance)
Recommendation:
• Authorize the purchase of (1) Toyota Sienna hybrid disabled passenger van by awarding an order to A-Z Bus Sales; and
• Appropriate $33,000 from Local Return Prop C funds to fully fund this purchase; and
• Authorize the Director of Purchasing Services to process a Purchase Order in the amount of $83,952.73 to A-Z Bus Sales.
c. Amendment Number One to Professional Services Agreement with Ron's Maintenance, Inc. for Catch Basin Maintenance Services to Exercise One-Year Renewal Option (Public Works)
Recommendation:
• Approve Amendment Number One to Professional Services Agreement with Ron's Maintenance, Inc. to exercise the second one-year renewal option. • Authorize the Mayor to sign Amendment Number One.
d. 2023 SFS Art Fest Traffic Control Plan - Request for Approval (Community Services)
Recommendation:
• Approve the traffic control plans prepared for the lane closures and speed reduction in the area of Pioneer Boulevard and Telegraph Road for the 2023 Art Fest on April 27 and April 28, 2023.
e. Request for Out-of Travel for the Director of Planning and Assistant Director of Planning, to attend the 2023 International Council of Shopping Center (ICSC) - RECon in Las Vegas (May 21-23, 2023), and for the Director of Planning to attend the 2023 American Planning Association (APA) Annual Conference in Philadelphia
Minutes of the March 21, 2023 Housing Successor, Successor Agency, and City Council Meetings (April 1-4, 2023) (Planning)
Recommendation:
• Approve out-of-state travel for the Director of Planning and Assistant Director Planner to attend the 2023 International Council of Shopping Center (ICSC) -RECon in Las Vegas (May 21-23, 2023); and
• Approve out-of-state travel for the Director of Planning to attend the 2023 American Planning Association (APA) Annual Conference in Philadelphia (April 1-4, 2023).
f. Upgrade the City Hall Campus Phone System Network to Avaya IP Office (Finance)
Recommendation:
• Authorize the purchase of necessary hardware and labor from VOX/Waterfield by piggybacking off Omnia Partners Cooperative Contract No. R200803
• Authorize the Director of Purchasing Services to issue a Purchase Order to Vox/Waterfield in the amount of $128,505.73.
•g. City of Bellflower Extension of Agreement for Traffic Signal Maintenance Services (Public Works)
Recommendation:
• Approve the agreement extension with the City of Bellflower to provide Signal Maintenance Services; and
• Authorize the Mayor to execute the Agreement on behalf of the City.
It was moved by Mayor Pro Tem Sarno, seconded by Councilmember Rounds, to approve the consent agenda, by the following vote:
Ayes: Rodriguez, Rounds, Zamora, Sarno and Martin
Nayes: None
Absent: None
NEW BUSINESS
11. Resolution No. 9856, Approving, Authorizing and Directing the Execution of the Joint Exercise of Powers Agreement Relating to Membership in the Gateway Cities Affordable Housing Trust (Planning)
Recommendation:
• Adopt Resolution No. 9856 - approving the City execution of the Joint Exercise of Powers Agreement relating to membership in the Gateway Cities Affordable Housing Trust; and
• Authorize the Mayor or designee to execute the Gateway Cities Affordable Housing Trust Joint Powers Authority (JPA) Agreement upon final approval of the language of the JPA by the City Attorney.
Director of Planning, Wayne Morrell provided a brief presentation on Item No. 11.
It was moved by Councilmember Rounds, seconded by Councilmember Zamora to adopt Resolution No. 9856 - approving the City execution of the Joint Exercise of Powers Agreement relating to membership in the Gateway Cities Affordable Housing Trust, and authorize the Mayor or designee to execute the Gateway Cities
Minutes of the March 21, 2023 Housing Successor, Successor Agency, and City Council Meetings Affordable Housing Trust Joint Powers Authority (JPA) Agreement upon final approval of the language of the JPA by the City Attorney, by the following vote:
Ayes: Rodriguez, Rounds, Zamora, Sarno and Martin
Nayes: None
Absent: None
12. Fiscal Year (FY) 2022-2023 Midyear Budget Review and Modifications (Finance) Recommendation:
• Approve the proposed revenue and expenditure adjustments as detailed in Attachments A through C.
Director of Finance, Travis Hickey provided a brief presentation on Item No. 12.
Councilmember Zamora inquired when the City will implement the new programs that will replace legacy systems throughout the agency. Director Hickey stated that implementations for those programs are being discussed with Interim City Manager Hatch and welcomes Council input.
It was moved by Councilmember Rodriguez, seconded by Mayor Pro Tem Sarno to approve the proposed revenue and expenditure adjustments as detailed in Attachments A through C, by the following vote:
Ayes: Rodriguez, Rounds, Zamora, Sarno and Martin
Nayes: None
Absent: None
13. Presentation and Consideration of the City's Annual Comprehensive Financial Report for the Fiscal Year ending June 30, 2022 (Finance).
Recommendation:
• Receive and file the City's Annual Comprehensive Financial Report for the Fiscal Year ending June 30, 2022 and related communications.
Director of Finance, Travis Hickey provided a brief presentation on Item No. 13.
It was moved by Councilmember Zamora, seconded by Councilmember Rodriguez, to receive and file the City's Annual Comprehensive Financial Report for the Fiscal Year ending June 30, 2022 and related communications, by the following vote:
Ayes: Rodríguez, Rounds, Zamora, Sarno and Martin
Nayes: None
Absent: None
14. PRESENTATIONS
a. Recognition of 2023 Santa Fe Springs Shamrock Fun/Walk Event Sponsors (Community Services)
b. Proclamation - Proclaiming March 29, 2023 as "National Vietnam War Veterans Day" (City Manager)
15. PUBLIC COMMENTS
The following members of the public spoke during public comment: Bruce Crow, Lee
Minutes of the March 21, 2023 Housing Successor, Successor Agency, and City Council Meetings Squire, and Julia Emerson SoCal Gas Company.
16. CITY MANAGER'S AND EXECUTIVE TEAM REPORTS
• Interim City Manager, Tom Hatch spoke in regards to the City applying for a grant towards Water Well No. 12. There was a check awarded last week through the office of U.S. Representative Linda Sanchez for the amount of 2.2 million. In addition to this grant, Representative Sanchez's Office informed the City of the next round of grants and the city reviewed the list of projects that would potentially qualify. The Slauson Avenue Project was selected as the submission choice to qualify for the grant. The City was recently notified that the project qualified for the first step and is pending review for subsequent approvals. In addition, there was a City Manager's Roundtable meeting that staff attended last week on Friday, March 17, 2023 to discuss several projects with the office of Assembly member Pacheco.
Interim City Manager Hatch noted that the City is focused on delivering in the following priorities: Housing, Transportation, and Public Safety. • Director of Community Services, Maricela Balderas spoke in regards to the following events: Shamrock 5K Fun Run/Walk and Toddler Run; 2023 Art Fest; Sock Hop Dance; Children's Clothing Drive, and Planetarium Experience. • Director of Finance, Travis Hickey spoke in regards to Human Resources staff attending the Liebert, Cassidy, Whitmore's Public Sector Employment Law Annual Conference in San Diego last week. He also recognized Paul Martinez, Director of Purchasing services on his 40th anniversary of employment with the City.
Fire Chief, Chad Van Meeteren spoke in regards to Fire preparing for the recent floods. He also spoke about having the Urban Search and Rescue team having been deployed to the Mammoth area to build shores to prevent buildings from collapsing. Last, he spoke about the probationary badge pinning.
Director of Police Services, Dino Torres spoke about the Family and Youth Intervention Program hosting the Diversity Summit Assembly led by Keith Hawkins. He also spoke about calls being placed this week for best practices training with Parks and Recreation staff
Director of Planning, Wayne Morrell introduced Associate Planner, Vince Velasco to speak about the property at 13900 Carmenita Road. He also stated that the Los Angeles Business journal has recognized this project at their real estate event on March 1st . He added that the site was previously contaminated and went through significant changes prior to being renovated.
• Interim Director of Public Works, Yvette Kirrin spoke in regards to the CIP list of projects. She stated that it is the 1-year anniversary of the one year approval and provided a brief update on the projects. The LED Phase 2 Project has approximately 270 lights that have been installed and 120 lights remain. The Engineering Services is pending the Residential Alleys Design due Friday, the Los Nietos Parking Lot Improvements which will begin on March 27, and many other CIP priorities in progress.
Mayor Pro Tem Sarno requested the Team USA marks be placed on the floor instead of on the light poles.
Minutes of the March 21, 2023 Housing Successor, Successor Agency, and City Council Meetings
17. APPOINTMENTS TO BOARDS, COMMITTEES, COMMISSIONS
There were no appointments.
18. COUNCIL COMMENTS
Councilmember Rodriguez acknowledged the Chamber of Commerce representatives present at the meeting. Spoke about the Shamrock 5K Event and about the active shooter training. She spoke about the Quartermania event and thanked the office of U.S. House Representative Linda Sanchez for the check granted to the City. Lastly, she commented that the City received a call from State Senator Bob Archuleta related to assistance with the Aquatic Center project. She also acknowledged staff for all their hard work.
Councilmember Rounds thanked the residents for attending today's meeting. He thanked the sponsors forgiving back to the community. Lastly, he spoke about the Shamrock 5K event that took place on Saturday.
Councilmember Zamora acknowledged how much the City has grown and how the City has been able to operate with a conservative budget. He gave an example on how after several years the City was able to purchase new chairs for the council chambers. He also acknowledged Lee Squire and commented on how kids today learn about the history of wars. He highlighted Public Safety and Public Works as they assisted with the storms and resulting damages. Lastly, he expressed his concerns on how contracted staff can better care for the trees.
Mayor Pro Tem Sarno acknowledged staff for putting together the Shamrock 5K event.
He also spoke about the effort that Council and staff has contributed to speak to the office of County Supervisor Janice Hahn, U.S. House Representative Linda Sanchez, and other offices.
Mayor Martin acknowledged the Council for speaking on behalf of the City to several legislative offices to obtain grants and funds for projects in the City. She acknowledged Public Works for addressing road concerns. She thanked residents for attending the meeting and brought attention to Monique Barraza being acknowledged the previous Saturday.
19. ADJOURNMENT
Mayor Martin adjourned the meeting at 7:22 p.m.
4/19/23
Janet Martinez jafe
City Clerk