The Senior Citizens Advisory Committee serves as an advisory board to plan, recommend, and improve the Older Adult Services in the city. The Family and Human Services Advisory Committee was developed to advise the City Council on human services needs that exist in the community and also work with City staff on improving and developing social services programs. The Committee also evaluates existing services/ programs and recommends changes to improve service delivery.
FAMILY SERVICES & CASE MANAGEMENT: The Family Services and Case Management Section is one of four sections within the Division of Family and Human Services (FHS) under the Department of Community Services. It provides services and information to individuals and families that live in Santa Fe Springs, and the surrounding communities. The section cultivates and promotes the overall well-being of individuals, older adults, and families alike. The staff works closely with local schools, outside community organizations, and county departments to explore, create and
nurture the needs of families in our community.
The Family Services Section provides a wide array
of services through the Gus Velasco Neighborhood
Center, servicing over 12,500 clients annually. Services are available for residents including educational workshops, legal services, health care education and enrollment, Volunteer Income Tax Assistance (VITA) program, food pantry, community closet, back to school backpack program, utility
assistance, and case management services. Case
management includes client assessment, advocacy, information, referrals, and financial assistance to Santa Fe Springs residents in crisis. In addition,
Case Management offers City residents a one-time
financial assistance program thorough its Family
Fund generated by donations.
New in 2023, the FHS Division offers quarterly Adaptive Recreation Dances for individuals 13 years & up.
These themed dances are for participants with intellectual or physical disabilities.
The Case Management program has a partnership with local universities to provide undergraduate social work students professional field experience, working with families, older adults, and the community at large.
COMMUNITY SERVICES—FAMILY & HUMAN SERVICES ACTIVITY DESCRIPTIONS OLDER ADULT SERVICES: The Older Adult Services Division provides a wide variety of activities and services to over 30,000 older adults every year out of the Gus Velasco Neighborhood Center (GVNC). Carefully designed program offerings provide for a multi-disciplinary approach to support quality of life attributes in four specific categories: (1) older active adults (50 - 60 years of age); (2) older adults (60 - 70 years of age); (3) the elderly (70+); and, (4) home-bound seniors. Services are customized to meet the current needs of each population. These services include programs and activities ranging from craft and exercise classes, education workshops, special events, dances, and gardening. This section also provides staff support to three senior clubs who utilize the GVNC.
The Gus Velasco Neighborhood Center offers an onsite nutrition lunch program for seniors 60+ years of age. As well as a homebound meal program for the
senior population restricted to home care. Both are
operated through the Southeast Area of Social Services Funding Authority (SASSFA). Additionally, access to transportation is made available through Access, Santa Fe Springs transportation, and taxi vouchers for senior residents who require transportation assistance.
HERITAGE PARK & CLARKE ESTATE FACILITIES: Heritage Park and Clarke Estate Facilities operate under the Family and Human Services Division. Heritage Park is a historic site. The buildings and grounds are restorations of an elegant ranch that prospered in the late 1800's and have been restored and registered as a State of California Historical site. The park hosts special events, meetings, weddings, photos sessions and educational tours. The Clarke Estate, built in 1919, is listed in the registrar of Historical Places with the California State Department of Parks and Recreation. The venue provides for an intimate outdoor venue used for weddings, receptions, ceremonies, Art Fest and other seasonal events. The Clarke Estate is open on Tuesdays, Fridays and the first Sunday of the month for guided tours. Both sites house unique art components from bronze sculptures and tiled fountains to accurate restoration of historical buildings. Annual signature events at Heritage Park include Pioneer Living Day, Summer Series, Dia De Los Muertos, and Las Posadas that have strong cultural and historical significance. Heritage Park features an exhibit of the Tongva/ Gabrieliño Indians, a railroad exhibit featuring a vintage A.T.& S.F. steam locomotive, a Victorian conservatory, tankhouse, aviary and the ruins of a large adobe home, built when California was a state governed by Mexico.
The Carriage Barn, which serves as a historical and interactive museum is operated by the Library Services Division. They also oversee guided tours given to schools and organizations.
New in 2023, Heritage Park will have a new self-guided
audio tour application offered through personal mobile
devices. The application will provide information and history of various exhibits throughout the park.
COMMUNITY SERVICES—FAMILY & HUMAN SERVICES ACTIVITY DESCRIPTIONS Actual Actual Adopted Proposed
Number Activity Name FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 10105899 Family & Human Services Adm $ 436,871 $ 515,029 $ 676,500 $ 617,000 10105820 Family Services & Case Management 198,850 224,577 287,400 296,300 10105830 Older Adults Services 342,131 459,682 503,100 507,900 10105840 Heritage Parks & Clarke Estate Facilities 373,981 231,717 387,000 437,000 Division Totals $ 1,351,833 $ 1,431,005 $ 1,854,000 $ 1,858,200 Family and Human Services
Division Summary
FY 2023-24 Proposed Budget
Positions FY 2020-21 FY 2021-22 FY 2022-23 ADOPTED FY 2023-24 PROPOSED Administrative Assistant II 1 1 1 1
Community Services Specialist 1 1 1 1
Community Services Supervisor 1 1 1 1
Family & Human Services Manager 1 1 1 1
Human Services Case Worker I 1 1 1 1
Human Services Case Worker II 1 1 1 1
Program Coordinator 2 2 2 2
Total FT Positions 8 8 8 8
Part-Time Non-Benefitted Hours
Total Number of Hours 25,716 25,716 28,716 28,716
COMMUNITY SERVICES - FAMILY & HUMAN SERVICES
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 510010 CS Adm - Regular Salaries $ 22,453 $ 22,250 $ 23,400 $ 24,100 510010 CS Fam - Regular Salaries 103,402 126,904 169,600 153,400 510020 CS Rec - PT Salaries - 109 - -
510020 CS Fam - PT Salaries 32,422 77,871 107,500 110,600 510040 CS Adm - OT Pay - 76 - -
510040 CS Fam - OT Pay - - 1,000 1,000
510040 PW Mtc - OT Pay - 1,607 - -
510050 CS Fam - PT OT Pay - - 500 -
510050 PW Mtc- PT OT Pay - 806 - -
512310 CS Adm - Applied Benefits 33,104 36,039 39,900 38,900 512310 CS Fam - Applied Benefits 225,255 222,814 279,000 233,700 512320 CS Rec - PT Applied Benefits - 8 - -
512320 CS Fam - PT Applied Benefits 2,558 6,137 8,300 8,500 Total Salaries and Benefits 419,194 494,622 629,200 570,200 521000 Supplies 12,142 18,371 15,100 18,100 *
534000 Telephone 10,218 12,877 14,800 14,800 *
540030 Travel and Meetings (45) 2,541 2,500 5,000
540010 Memberships - 715 2,500 2,500
540020 Training 299 1,948 5,000 5,000
542050 Contractual Services 23,494 38,689 41,400 45,400 * 592000 Equipment Usage 9,000 9,000 9,000 9,000
Total Maintenance and Operations 55,108 84,141 90,300 99,800 470090 Miscellaneous Fees - - - -
425210 Facility Use Fees (3,022) (44,894) (25,000) (35,000) 730200 Contributions - (18,840) - -
430200 Private Enterprise Contribution (34,409) - (18,000) (18,000) * Total Applied Revenues (37,431) (63,734) (43,000) (53,000) - Activity Total - $ 436,871 $ 515,029 $ 676,500 $ 617,000 * Additional detail on following page(s)
Family & Human Services Administration (10105899)
Activity Detail
Family & Human Services Administration - Account Number Detail Acct #521000 FY 2022-23 FY 2023-24
Office Supplies $ 2,500 $ 3,500
Miscellaneous Program Supplies 1,600 1,600
Computer Supplies/Software 1,100 1,100
Copier, Printer, Fax Supplies 300 300
Audio Visual Equipment Maintenance 3,000 3,000
Neighborly Elf Christmas Program 4,000 5,000
Turkey Basket Program 2,000 3,000
Meeting Room Supplies 600 600
$ 15,100 $ 18,100
Acct #534000 FY 2022-23 FY 2023-24
Telephone Service $ 8,800 $ 8,800
Telephone Repair 1,400 1,400
Cellular Phones 4,600 4,600
$ 14,800 $ 14,800
Acct #542050 FY 2022-23 FY 2023-24
Copier Service Contract $ 13,500 $ 13,500
When to Work Staff Scheduling App 500 500
Online Form Workflow Subscription - 2,000
Maintenance Case Management Software 5,100 5,100
FHS Marketing Resources 3,200 3,200
Duplication 2,000 2,000
Neighborly Elf Christmas Program 6,000 7,000
Activenet Fees 6,100 6,100
Turkey Basket Program 3,000 4,000
Cable TV 2,000 2,000
$ 41,400 $ 45,400
Acct #430200 FY 2022-23 FY 2023-24
Holiday Program Donations $ (18,000) $ (18,000)
$ (18,000) $ (18,000)
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 510010 CS Fam - Regular Salaries $ 41,893 $ 60,418 $ 63,200 $ 66,500 510040 CS Fam - OT Pay 446 - - -
510020 CS Fam - PT Salaries 53,508 45,709 90,600 93,600 512310 CS Fam - Applied Benefits 92,230 109,594 105,600 100,000 512320 CS Fam - PT Applied Benefits - 3,603 7,000 7,200 Total Salaries and Benefits 188,077 219,324 266,400 267,300 521000 Supplies 5,584 12,477 20,600 27,400 *
540010 Memberships 315 466 - -
540020 Training 589 - - -
542050 Contractual Services - 104 2,400 5,100 *
593000 Contributions 8,840 1,688 - -
813005 Family/Human Svcs Advisory Comm Fund - - 20,000 20,000 Total Maintenance and Operations 15,328 14,736 43,000 52,500 470090 Miscellaneous Fees - (45) - -
430300 Contributions (655) (1,568) (20,000) (20,000) *
430200 Private Enterprise Contributions (3,900) (7,870) (2,000) (3,500) * Total Applied Revenues (4,555) (9,483) (22,000) (23,500) - -
- Activity Total - $ 198,850 $ 224,577 $ 287,400 $ 296,300 * Additional detail on following page(s)
Family Services & Case Management (10105820)
Activity Detail
Family Services & Case Management - Account Number Detail Acct #521000 FY 2022-23 FY 2023-24
Office Supplies $ 5,000 $ 5,500
Supplies - Camperships/ Day Camp Sponsorship 5,000 10,000 Family Services Programming 500 1,000
Children's Boutique 500 500
Computer Supplies 1,000 1,000
Legal Services 500 500
Back to School Backpack Supply Program 1,600 1,800
VITA Program 1,200 1,200
Food Pantry 5,300 5,900
$ 20,600 $ 27,400
Acct #542050 FY 2022-23 FY 2023-24
Family Services Programming $ 900 $ 1,000
Adaptive Recreation Dances - 2,100
Back to School Backpack Supply Program 1,500 2,000
$ 2,400 $ 5,100
Acct #430300 FY 2022-23 FY 2023-24
FHS Fund $ (20,000) $ (20,000)
$ (20,000) $ (20,000)
Acct #430200 FY 2022-23 FY 2023-24
Back to School Backpack Program $ (2,000) $ (3,500)
$ (2,000) $ (3,500)
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 510010 CS Fam - Regular Salaries $ 93,966 $ 119,367 $ 130,400 $ 136,000 510020 CS Fam - PT Salaries 24,081 88,835 90,600 93,600 512310 CS Fam - Applied Benefits 193,771 214,014 211,100 209,400 512320 CS Fam - PT Applied Benefits 1,883 7,001 7,000 7,200 Total Salaries and Benefits 313,701 429,217 439,100 446,200 521000 Supplies 18,482 20,566 29,500 32,300 *
540010 Memberships 100 - - -
540020 Training 540 280 - -
542050 Contractual Services 308 8,408 32,500 37,500 *
592000 Equipment Usage 9,000 9,000 9,000 9,000
Total Maintenance and Operations 28,430 38,254 71,000 78,800 425210 Facility Use Fees - (100) - -
425100 Participant Fees - (7,689) (7,000) (17,100) *
Total Applied Revenues - (7,789) (7,000) (17,100)
- Activity Total - $ 342,131 $ 459,682 $ 503,100 $ 507,900 * Additional detail on following page(s)
Older Adults Services (10105830)
Activity Detail
Older Adults Services - Account Number Detail
Acct #521000 FY 2022-23 FY 2023-24
Office Supplies $ 6,750 $ 6,800
Nutrition Program 1,500 1,500
Classes 9,000 10,500
Bingo Prizes - 6,000
Theme Events 9,250 4,500
Fitness Centers 3,000 3,000
$ 29,500 $ 32,300
Acct #542050 FY 2022-23 FY 2023-24
Entertainment $ 5,000 $ 5,000
Duplication 2,000 2,000
Fitness Centers 1,000 1,000
Theme Events 10,000 15,000
Instructors 14,500 14,500
$ 32,500 $ 37,500
Acct #425100 FY 2022-23 FY 2023-24
Theme Events $ (6,500) $ (11,000)
Bingo - (6,000)
Fitness Center Memberships (Non-Residents) (500) (100)
$ (7,000) $ (17,100)
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 510010 CS Fam - Regular Salaries $ 79,392 $ 81,901 $ 129,600 $ 142,100 510010 CS Adm- Regular Salaries - 101 - -
510040 CS Adm - OT Pay - 251 - -
510040 PW Mtc - OT Pay - 3,167 5,000 -
510040 CM - OT Pay - 251 - -
510040 CS Fam - OT Pay - - 1,000 -
510070 CS Fam - Acting Pay 1,629 412 - -
510050 CS Fam - PT OT Pay - - 500 -
510050 PW Mtc - PT OT Pay - 161 - -
510020 CS Fam - PT Salaries 95,310 168,581 189,000 193,600 512310 CS Fam - Applied Benefits 159,605 136,818 183,400 205,800 512310 CS Adm - Applied Benefits - 159 - -
512320 CS Fam - PT Applied Benefits 7,522 13,523 14,600 14,900 Total Salaries and Benefits 343,458 405,325 523,100 556,400 521000 Supplies 14,351 16,729 20,800 22,600 *
542050 Contractual Services 35,498 53,719 58,100 73,000 * 592000 Equipment Usage 1,000 1,000 1,000 1,000
Total Maintenance and Operations 50,849 71,448 79,900 96,600 425100 Participant Fees (946) (5,028) (5,000) (5,000)
425210 Facility Use Fees (19,177) (212,672) (190,000) (190,000) 470070 Café Concessionaire Fees - - (5,000) (5,000)
470071 Caterer / Bartender Fees (203) (27,356) (16,000) (16,000) Total Applied Revenues (20,326) (245,056) (216,000) (216,000) - Activity Total - $ 373,981 $ 231,717 $ 387,000 $ 437,000 * Additional detail on following page(s)
Heritage Park & Clarke Estate Facilities (10105840)
Activity Detail
Heritage Park & Clarke Estate Facilities (10105840)
Acct #521000 FY 2022-23 FY 2023-24
Special Events $ 5,000 $ 5,400
Bird Food Supplies 3,800 4,200
Office Supplies 4,400 4,700
Café Concessionaire Supplies 2,500 2,700
Therapeutic Adult Dance Supplies 2,100 2,100
Program Supplies (Art Camp @ Heritage Park) 3,000 3,500 $ 20,800 $ 22,600
Acct #542050 FY 2022-23 FY 2023-24
Event Insurance $ 2,000 $ 2,200
Music / Movie Licensing 3,000 3,000
Rentals/Events 3,200 5,000
Café Concessionaire Equipment Maintenance - 2,500
Summer Concert / Movie Series 18,000 27,000
Dia De Los Muertos 6,500 8,000
Las Posadas 5,500 6,500
Pioneer Living 3,500 4,500
Merchant Services (Credit Card Fees) 1,700 1,700
Activenet Fees 12,600 12,600
$ 56,000 $ 73,000
NON-RECURRING
NON-RECURRING
The Non-Recurring budget includes one-time capital purchases that will be made by the operating departments. This next section in the budget includes a detailed activity budget sheet, a breakdown of these one-time purchases by department and by account number.
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 510010 Regular Salaries $ 80,567 $ 433 $ - $ -
510040 OT Pay - 7,038 - -
510050 PT OT Pay - 1,013 - -
510020 PT Salaries 703 - - -
512310 Applied Benefits 301,662 132,928 - -
512310 PT Applied Benefits - 35,093 - -
512010 Retirements 443,485 113,133 - -
521000 Supplies 331,933 449,329 110,000 917,500 *
542050 Contractual Services 505,940 185,814 417,000 677,500 * 543060 Construction - - 299,300 421,300 *
573400 Furniture / Equipment 3,110,328 131,294 1,049,600 2,945,500 * Total Maintenance and Operations 4,774,618 1,056,074 1,875,900 4,961,800 422035 Contracted Svcs / Rio Hondo Reimb. - - (100,000) (100,000) 816099 Transfer from Facility Improvement Fund - - (16,000) - 812415 Transfer from Prop C Fund (9,300) (8,816) - -
811040 Transfer from Waste Management (1,201) - (1,900) (1,900) 815010 Transfer from Water Utility (3,224) (2,609) (25,100) (135,100) 816090 Trans from Equipment Replacement Fund (27,182) (20,462) (43,000) (53,000) 470060 Proceeds from Borrowing (3,306,000) - - -
Total Applied Revenues (3,346,907) (31,887) (186,000) (290,000) - Activity Total - $ 1,427,711 $ 1,024,187 $ 1,689,900 $ 4,671,800 * Additional detail on following page(s)
Non-Recurring (10109000)
Activity Detail
Non-Recurring - Account Number Detail (Account Number Detail sorted by Object) Acct #521000 DEPT FY 2022-23 FY 2023-24
Citywide Computer Replacement FA $ 50,000 $ 60,000
Window-Blinds FA - 35,000
Locking Mechanisms for Park bathrooms CS Rec - 10,000
Bench for Children's Area CS Lib - 2,500
Police Rifles and Racks PS - 75,000
Police Helmets PS - 20,000
Replace 500 Ball Diamond fixtures with LED equivalent Ball Diamond fixtures Electrical - 500,000 Engine/Pump Replacement Water - 110,000
Emergency Preparedness Materials FIRE - 10,000
TCH Plaza Outdoor Holiday Décor & Lighting PW 40,000 75,000 Environmental Clean-ups Fire 20,000 20,000
$ 110,000 $ 917,500
Acct #542050 DEPT FY 2022-23 FY 2023-24
Carpet & Flooring at Town Center Hall CS Rec $ - $ 50,000 Paint Interior of Town Center Hall CS Rec - 50,000
Teen Lounge Kitchen Remodel CS Rec - 25,000
New Cabinets in TCH Storage Room CS Rec - 15,000
Station #4 - Remove Wallpaper, Retexture and Paint FIRE - 17,500 Station #4 - Carpet and Tile Replacement FIRE - 34,000
Station #4 - Office Furniture Replacement FIRE - 22,000 Local Hazard Mitigation Plan Update PS - 100,000
Design for Bullet Resistant Glass - Front Counter PSC PS - 25,000 Break-Room Remodel FA - 30,000
Recodification for Municipal Codes (Carryover) CM 9,000 9,000 Citywide Vmware Licensing (Carryover) FA 30,000 30,000
IT Security Assessment (Carryover) FA 50,000 50,000
Policies & Procedures Manual/MOU Review (Carryover) FA 60,000 60,000 Class and Compensation Study (Carryover Plus) FA 60,000 100,000 Hazardous Material Monitor Replacement and Mtc FIRE 20,000 20,000 Evaluation of CRIA PLNG 40,000 40,000
ADA Improvements at GVNC (assisted doors) CS Rec 10,000 - Wayfinding Signage at Town Center Plaza CS Rec 3,500 -
GVNC Storage & Pantry Shelving/Hanger Installation CS Fam 4,500 - Citywide Microsoft Office Upgrade FA 50,000 -
Citywide Microsoft Exchange Upgrade FA 50,000 -
Carpet Replacement in Finance Area FA 30,000 -
$ 417,000 $ 677,500
Acct #543060 DEPT FY 2022-23 FY 2023-24
Station #4 - Locker Replacement FIRE $ - $ 57,600
Remodel Women's Restroom at Municipal Services Yard Facilities 40,000 25,000 Station #2 - Bathroom Refurbishment (Carryover) FIRE 22,500 22,500 Fire Headquarters/Offices - Remove Wallpaper, Re-Texture and Paint (Carryover) FIRE 34,500 34,500 Station Two Equipment/Workout Building (Carryover) FIRE 100,000 100,000 Station #4 - Bathroom Refurbishment (Carryover Plus) FIRE 28,500 87,500 Fire Headquarters/Offices - Cubicle/Office - Replacement- Reconfiguration (Carryover Plus) FIRE 73,800 94,200 $ 299,300 $ 421,300
Non-Recurring - Account Number Detail (Continued)
Acct #573400 DEPT FY 2022-23 FY 2023-24
Lobby Area Furniture CM $ - $ 10,000
Server Room- UPS Replacement FA - 100,000
GVNC South Entrance Lobby Awning CS Fam - 20,000
Heritage Park Café Pergola Replacement CS Fam - 50,000
New Workstations, Computers, and Office Reconfiguration of Heritage Park Office CS Fam - 25,000 GVNC AV Facility Replacement (Pio Pico & Ontiveros Room) CS Fam - 75,000 ADA Improvements at GVNC (assisted doors)- Men's Restroom CS Fam - 10,000 Motorola Two Way Radios w/ lapel mic., earpiece, and charging station (32qty) CS Fam/Rec - 28,000 New Workstation for Library WorkRoom CS Lib - 14,000
SCBA Pack/Cylinder Replacement (NFPA Required) FIRE - 1,225,000 Furniture/Equipment PW - 150,000
Walk Behind Concrete Saw Fleet - 6,000
Tow Behind Concrete Mixer Fleet - 6,000
Sewer Camera Inspection Streets - 12,500
Ditch Witch Trencher with a Trailer Traffic Signal - 30,000 Mud Mixer Traffic Signal - 5,000
Upgrade In-ground vehicle lifts, overhead hose reels, and In-ground storage tanks Fleet - 500,000 Repurpose Well #4 to storage City generated Haz Mat (Carryover) Facilities 40,000 30,000 New tables for Aquatic Center (Carryover) CS Rec 5,000 5,000 Furniture (City Clerk) (Carryover) CM 16,000 16,000
Citywide Server Upgrade (Carryover) FA 150,000 150,000
SCBA Req'd Cylinder Replacement (NFPA Req'd) (Carryover) FIRE 15,000 15,000 Handheld Meter Reader Devices (Carryover) Water 20,000 20,000 Furniture/Equipment (Carryover) PLNG 60,000 100,000
Police Worn Body Cameras (Carryover) PS 250,000 250,000 Security Camera Heritage Park Train Depot (Carryover Plus) CS Fam 2,500 5,000 Upgrades to TCH AV Equipment (3 rooms) (Carryover Plus) CS Rec 20,000 60,000 Lighting Software for Little Lake Park Fields (Carryover (Plus) CS Rec 8,000 10,000 Lighting Software for Lake Center Athletic park (Carryover Plus) CS Rec 16,000 18,000 Replacement of Large Format Printer FA 25,000 -
Self-Guided Audio Tour Application and Signage - Heritage Park CS Fam 7,500 - Additional Crowd Control Barriers & Custom Trailer (30qty) CS Fam 8,500 - GVNC Commercial Coffee Maker Replacements (2qty) CS Fam 2,000 - Furniture for the Bride and Groom Rooms at Clarke Estate CS Fam 5,000 - Motorola Two Way Radios w/ lapel mic., earpiece, and charging station (27qty) CS Fam/Rec 14,000 - Garden Gate (Convert sliding gate into automatic gate with keypad) CS Rec 30,000 - Golf Cart for Los Nietos Park and Special Events CS Rec 12,000 - Kitchen Appliances for TCH CS Rec 12,000 -
Stage Panels, Riser and Cart CS Rec 10,000 -
Lecterns for TCH, CE and Events CS Rec 4,800 -
Ice Machine for BWC CS Rec 4,000 -
Stove at BWC CS Rec 4,500 -
New Workstations at Town Center Hall CS Rec 15,000 -
Portable PA System CS Rec 4,000 -
Shades for Doors at Town Center Hall CS Rec 2,800 -
Laptops for PRS Facilities CS Rec 6,000 -
Furniture for Conversion of a Study Room into an Office CS Lib 3,000 - Library Information Center CS Lib 9,000 -
Library Security Gates (including Software) CS Lib 23,000 - 4 Post Surface lift (18,000 lb Capacity) with 194" Wheelbase Fleet 30,000 - 6 Portable Column Lift 108,000 Capacity Fleet 85,000 -
Hydraulic Breaker attachment for new Case Backhoe Streets 15,000 - Hydraulic Thumb Attachment for new Case Loader Grounds 15,000 - Electronic Message Boards (replace 2 existing non working) Streets 35,000 - Portable Generators (5-one for each City) Signals 25,000 - Radar Trailers PS 40,000 -
$ 1,049,600 $ 2,945,500
Non-Recurring - Department Detail (Account Number Detail sorted by Dept.) General Government DEPT FY 2022-23 FY 2023-24
Furniture for Lobby Area CM $ - $ 10,000
Recodification for Municipal Codes (Carryover) CM 9,000 9,000 Furniture (City Clerk) (Carryover) CM 16,000 16,000
TCH Plaza Outdoor Holiday Décor (Reclassed to Public Works) CM 40,000 - $ 65,000 $ 35,000
Community Services DEPT FY 2022-23 FY 2023-24
Motorola Two Way Radios w/ lapel mic., earpiece, and charging station (32qty) CS Fam/Rec $ - $ 28,000 GVNC South Entrance Lobby Awning CS Fam - 20,000
Heritage Park Café Pergola Replacement CS Fam - 50,000
New Workstations, Computers, and Office Reconfiguration of Heritage Park Office CS Fam - 25,000 GVNC AV Facility Replacement (Pio Pico & Ontiveros Room) CS Fam - 75,000 ADA Improvements at GVNC (assisted doors)- Men's Restroom CS Fam - 10,000 New Workstations for Library WorkRoom CS Lib - 14,000
Bench for Children's Area CS Lib - 2,500
Carpet & Flooring at Town Center Hall CS Rec - 50,000
Paint Interior of Town Center Hall CS Rec - 50,000
Teen Lounge Kitchen Remodel CS Rec - 25,000
New Cabinets in TCH Storage Room CS Rec - 15,000
Locking Mechanisms for Park bathrooms CS Rec - 10,000
New tables for Aquatic Center (Carryover) CS Rec 5,000 5,000 Upgrades to TCH AV Equipment (3 rooms) (Carryover Plus) CS Rec 20,000 60,000 Lighting Software for Little Lake Park Fields (Carryover Plus) CS Rec 8,000 10,000 Lighting Software for Lake Center Athletic park ( Carryover Plus) CS Rec 16,000 18,000 Security Camera Heritage Park Train Depot (Carryover Plus) CS Fam 2,500 5,000 ADA Improvements at GVNC (assisted doors) - Women's Restroom CS Fam 10,000 - Self-Guided Audio Tour Application and Signage - Heritage Park CS Fam 7,500 - Additional Crowd Control Barriers & Custom Trailer (30qty) CS Fam 8,500 - GVNC Commercial Coffee Maker Replacements (2ty) CS Fam 2,000 - GVNC Storage & Pantry Shelving/Hanger Installation CS Fam 4,500 - Furniture for the Bride and Groom Rooms at Clarke Estate CS Fam 5,000 - Furniture for Conversion of a Study Room into an Office CS Lib 3,000 - Library Information Center CS Lib 9,000 -
Library Security Gates (including Software) CS Lib 23,000 - Motorola Two Way Radios w/ lapel mic., earpiece, and charging station (18qty) CS Fam/Rec 14,000 - Golf Cart for Los Nietos Park and Special Events CS Rec 12,000 - Garden Gate (Convert sliding gate into automatic gate with keypad) CS Rec 30,000 - Kitchen Appliances for TCH CS Rec 12,000 -
Stage Panels, Riser and Cart CS Rec 10,000 -
Lecterns for TCH, CE and Events CS Rec 4,800 -
Ice Machine for BWC CS Rec 4,000 -
Stove at BWC CS Rec 4,500 -
Wayfinding Signage at Town Center Plaza CS Rec 3,500 -
New Workstations at Town Center Hall CS Rec 15,000 -
Portable PA System CS Rec 4,000 -
Shades for Doors at Town Center Hall CS Rec 2,800 -
Laptops for PRS Facilities CS Rec 6,000 -
$ 246,600 $ 472,500
Non-Recurring - Department Detail (Continued)
Finance & Administrative Services DEPT FY 2022-23 FY 2023-24 Server Room- UPS Replacement FA $ - $ 100,000
Citywide Computer Replacement FA 50,000 60,000
Window-Blinds (carryover from mid-year) FA - 35,000
City Hall Break-Room Remodel FA - 30,000
Citywide Server Upgrade (Carryover) FA 150,000 150,000
Citywide Vmware Licensing (Carryover) FA 30,000 30,000
Policies & Procedures Manual/MOU Review (Carryover) FA 60,000 60,000 IT Security Assessment (Carryover) FA 50,000 50,000
Class and Compensation Study (Carryover Plus) FA 60,000 100,000 Citywide Microsoft Office Upgrade FA 50,000 -
Replacement of Large Format Printer FA 25,000 -
Carpet Replacement in Finance Area FA 30,000 -
Citywide Microsoft Exchange Upgrade FA 50,000 -
$ 555,000 $ 615,000
Fire DEPT FY 2022-23 FY 2023-24
SCBA Pack/Cylinder Replacement (NFPA Required) FIRE $ - $ 1,225,000 Station #4 - Remove Wallpaper, Retexture and Paint FIRE - 17,500 Station #4 - Carpet and Tile Replacement FIRE - 34,000
Station #4 - Office Furniture Replacement FIRE - 22,000 Station #4 - Locker Replacement FIRE - 57,600
Emergency Preparedness Materials FIRE - 10,000
SCBA Req'd Cylinder Replacement (NFPA Req'd) (Carryover) FIRE 15,000 15,000 Fire Headquarters/Offices - Remove Wallpaper, Re-Texture and Paint (Carryover) FIRE 34,500 34,500 Station #2 - Bathroom Refurbishment (Carryover) FIRE 22,500 22,500 Station Two Equipment/Workout Building (Carryover) FIRE 100,000 100,000 Station #4 - Bathroom Refurbishment (Carryover Plus) FIRE 28,500 87,500 Fire Headquarters/Offices - Cubicle/Office - Replacement- Reconfiguration (Carryover Plus) FIRE 73,800 94,200 Hazardous Material Monitor Replacement and Mtc FIRE 20,000 20,000 Environmental Clean-ups FIRE 20,000 20,000
$ 314,300 $ 1,759,800
Non-Recurring - Department Detail (Continued)
Public Works DEPT FY 2022-23 FY 2023-24
Remodel Women's Restroom at Municipal Services Yard Facilities $ 40,000 $ 25,000 Furniture/Equipment PW - 150,000
TCH Plaza Outdoor Holiday Décor (Moved from General Government) Facilities - 75,000 Walk Behind Concrete Saw Fleet - 6,000
Tow Behind Concrete Mixer Fleet - 6,000
Sewer Camera Inspection Streets - 12,500
Ditch Witch Trencher with a Trailer Traffic Signal - 30,000 Mud Mixer Traffic Signal - 5,000
Replace 500 Ball Diamond fixtures with LED equivalent Ball Diamond fixtures Electrical - 500,000 Upgrade In-ground vehicle lifts, overhead hose reels, and In-ground storage tanks Fleet - 500,000 Engine/Pump Replacement Water - 110,000
Repurpose Well #4 to storage City generated Haz Mat (Carryover) Facilities 40,000 30,000 Handheld Meter Reader Devices (Carryover) Water 20,000 20,000 Portable Generators (5-one for each City) Signals 25,000 - 4 Post Surface lift (18,000 lb Capacity) with 194" Wheelbase (includes installation) Fleet 30,000 - 6 Portable Column Lift 108,000 Capacity Fleet 85,000 -
Hydraulic Breaker attachment for new Case Backhoe Streets 15,000 - Hydraulic Thumb Attachment for new Case Loader Grounds 15,000 - Electronic Message Boards (replace 2 existing non working) Streets 35,000 - $ 305,000 $ 1,469,500
Police Services DEPT FY 2022-23 FY 2023-24
Local Hazard Mitigation Plan Update PS $ - $ 100,000
Police Rifles and Racks PS - 75,000
Police Helmets PS - 20,000
Design for Bullet Resistant Glass - Front Counter PSC PS - 25,000 Police Worn Body Cameras (Carryover) PS 250,000 250,000 Radar Trailers PS 40,000 -
. $ 290,000 $ 470,000
Planning DEPT FY 2022-23 FY 2023-24
Evaluation of CRIA PLNG $ 40,000 $ 40,000
Furniture/Equipment (Carryover Plus) PLNG 60,000 100,000 $ 100,000 $ 140,000
EQUIPMENT REPLACEMENT & FUND
TRANSFERS
EQUIPMENT ACQUISITION & FUND
TRANSFERS
The Equipment Acquisition & Fund Transfers activity contains detailed information regarding the replacement of City vehicles and equipment as well as the transfer from the City’s General Fund to the Utility Users’ Tax Capital Improvement Fund. Included in this section of the budget is a detailed activity budget sheet along with a vehicle replacement schedule.
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 573450 Vehicle/Equipment $ 1,270,247 $ 389,127 $ 2,415,000 $ 1,379,000 * Total Maintenance and Operations 1,270,247 389,127 2,415,000 1,379,000 812000 Sale of Property (30,710) (53,995) (20,000) -
812445 Trans from AQMD Fund (93,179) - - (117,000) **
815010 Trans from Water Utility - - - (423,500)
816090 Trans from Equipment Replacement Fund (1,146,358) (303,032) (175,000) (838,500) 470080 Proceeds from Insurance - (32,100) - -
470060 Proceeds from Borrowing - - (2,220,000) -
Total Applied Revenues (1,270,247) (389,127) (2,415,000) (1,379,000) - Activity Total - $ - $ - $ - $ -
* Additional detail on following page(s)
** - AQMD funded purchases will be budgeted and paid for directly out of the AQMD Fund Vehicle Acquisition and Replacement (10800000)
Vehicle # Exist Year/ Make/ Model Department Section Replace Make/ Model Amount #482 1998 Ford Passenger Van Public Works Transportation Ford E Transit 15 Passenger $ 117,000 #701 2014 Ford F550 Aerial Public Works Signals Ford F550 35' Aerial Truck 230,500 #690 2011 Chevrolet 1500 Public Works Water Ford F150 Lightning (All Electric) 74,000 #705 2015 Ford F150 Public Works Water Ford F150 Lightning (All Electric) 74,000 #703 2014 Chevrolet 1500 Public Works Signals Ford F150 Lightning (All Electric) 74,000 #664 2007 Ford F150 Long Bed Comm Services Recreation Ford F150 W/8'bed 54,000 #656 2008 Ford F250 Utility Body Public Works Water Ford F250 Utility Body 55,500 New Vehicle Comm Services Recreation Club Car Carryall 34,000 New Vehicle Police Code Enforcement Ford Ranger 37,500
#510 2011 Ford Crown Victoria Police Patrol 23/24 Ford Explorer Utility (Hybrid) 77,500 #527 2015 Ford Explorer Utility PPV Police Patrol 23/24 Ford Explorer Utility (Hybrid) 77,500 #529 2017 Ford Explorer Utility PPV Police Patrol 23/24 Ford Explorer Utility (Hybrid) 77,500 #563 2013 Ford Explorer Police PSO 23/24 Ford Explorer Utility (Hybrid) 68,000 #555 2015 Honda Motorcycle Police TrafficPatrol BMW R125RT-P 40,000 #539 2014 Chevrolet Tahoe Police Patrol 2023 Chevrolet Tahoe or Equivalent 68,000 #640 2006 Ford Super- Duty F-350 Public Works Water Ford F550 Value Service Body 220,000 TOTAL $ 1,379,000
FY 2023-24 Vehicle Replacement Schedule
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 820000 Transfer to Capital Projects $ 7,800,000 $ 11,800,000 $ 2,800,000 $ 2,800,000 820000 Transfer to General Equipment Fund 2,000,000 1,000,000 - - 820000 Transfer to Employee Benefits Fund 1,200,000 - - - - Activity Total - $ 11,000,000 $ 12,800,000 $ 2,800,000 $ 2,800,000 Interfund Transfers (1010)
Activity Detail
CAPITAL IMPROVEMENT PLAN
CAPITAL IMPROVEMENT PLAN
The City's Capital Improvement Plan (CIP) consists of short-range (3-5 years) capital projects selected by the City Council CIP Subcommittee and approved by the City Council. Capital expenditures are funding invested to acquire or maintain fixed assets, such as, land, buildings, streets and equipment. The current CIP project list includes community services facilities, public safety facilities, streets and technology projects.
The CIP Subcommittee uses the following criteria in making their selections:
Projects that eliminate, mitigate and manage risks and contribute to the safety and welfare of the public;
Projects that protect and maintain City assets, facilities and infrastructure; and Projects that contribute to overall quality of life for residents and businesses The CIP projects are funded by:
a) The General Fund in the targeted amount of $2.8 million annually. The funding derives from the City Council designated allocation of 1.5% of the City's 5% Utility Users’ Tax; b) Various transportation funds;
c) The City's Water Capital Fund; and
d) Bond proceeds from tax allocation bonds issued by the former Community Development Commission. The State Department of Finance approved an Agreement giving the City Council authority to spend bond proceeds on capital projects effective July 1, 2014.
The CIP Subcommittee provides direction to staff on project development and priorities. The City Council approves all individual project budgets and capital expenditures.
Capital Improvement Projects Project
Budget
1 Municipal Service Yard Warehouse and Admin Office - Roof Replacement $ 510,000 2 City Hall Roof Replacement 715,000
3 City Hall Dedicated Secondary Server AC System 250,000 4 Betty Wilson Center - Roof Replacement 355,300
5 Santa Fe Springs Park Raw Sewage Sump Pump Transfer Station Renovation 300,000 6 Residential Streets Improvements South of Florence Avenue (Triangle) and Longworth Ave (Orr & Day to Harvest Ave) 2,748,500 7 Residential Alley Improvements (Terradell Street to Bartley Avenue) 555,000 8 Residential Street Improvements - Slurry Seal - 2022 800,000 9 Residential Concrete Improvements Project 706,000
10 Residential Street Improvement Pioneer Blvd - (Charlesworth Rd to Los Nietos Rd) 1,094,400 11 Commercial Street Improvement John St - (Los Nietos Rd to Sorensen Ave) 630,000 12 Commercial Street Improvement Springdale Ave - (Florence Ave to Clark St) 540,000 13 Commercial Street Improvement Marquardt Ave - (Imperial Hwy to 625' South) 355,000 14 Commercial Street Improvement Stage Rd - (650' w/o Valley View Ave to Rosecrans Ave) 1,300,000 15 Commercial Street Improvement Maryton Ave - (Rosecrans Ave to Dinard Ave) 530,000 16 Commercial Street Improvement Dinard Ave - (Rosecrans Ave to Maryton Ave) 450,000 17 Commercial Street Improvement Wakeman St - (Sorensen Ave to Cul-de-Sac) 300,000 18 Commercial Street Improvement Park St - (Shoemaker Ave to Cul-de-Sac) 320,000 19 Commercial Street Improvement Shoemaker Ave - (Los Nietos Rd to Cul-de-Sac) 505,000 20 Commercial Street Improvement Broadway Ave - (550' South Of Washington Bl) 325,000 21 Commercial Street Improvement Pike St - (Norwalk Blvd to Cul-de-Sac) 525,000 22 Commercial Street Improvement Slauson Ave - (Sorensen Ave to Santa Fe Springs Rd) 2,500,000 23 Residential Street Improvement Orr and Day Road at Whiteland Street 150,000 24 Residential Street Lighting Systems Upgrade (5 Areas) 3,600,000 25 City Wide Street Light Conversion 2,400,000
26 Orr & Day Rd at Whiteland St Improvement 150,000
27 Los Nietos Park - BBQ Grill Area Renovation 130,000
28 Los Nietos Park - Playground Improvements 500,000
29 Lakeview Park - Playground Improvements 585,000
30 Lakeview Park - BBQ Grill Area Renovation 70,000
31 Aquatic Center Improvements - Pool Deck, Splash Pad, Water Slide, and Shade Structure 6,000,000 32 Aquatic Center Improvements - Replaster Pools 380,000 33 Aquatic Center Improvements - Surge Pit / Vault and Pump Replacements 282,000 34 Santa Fe Springs Park - Playground Replacement 530,000 35 Install WIFI at all City Parks 500,000
36 L.E.D. Lighting at Various Parks 270,000
37 City Clerks Office - City Hall (North Wing) 70,000
38 Telegraph Rd Complete Street Study 370,000
39 Fire Station 1 - Apparatus Bay Door Replacement 485,000 TOTAL $ 32,786,200
CAPITAL IMPROVEMENT PLAN
FY 2023-24 Budget
Object Actual Actual Adopted Adopted
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 510010 PW Adm - Regular Salaries $ 74,542 $ 82,667 $ 92,100 $ 114,700 510020 PW Adm - PT Salaries 5,374 1,603 7,400 8,000
512310 PW Adm - Applied Benefits 133,865 172,188 163,000 158,600 512320 PW Adm - PT Applied Benefits 413 207 1,200 1,500 Total Salaries and Benefits 214,194 256,665 263,700 282,800 542050 Contractual Services 61,487 185,049 85,000 120,000 Total Maintenance and Operations 61,487 185,049 85,000 120,000 - Activity Total - $ 275,681 $ 441,714 $ 348,700 $ 402,800 Capital Projects - Administration (41544210)
Activity Detail
SPECIAL REVENUE FUNDS
SPECIAL REVENUE FUNDS
Special Revenue funds are monies that can only be used for certain specific purposes as defined by law or administrative action. Allocation of funds will have a series of guidelines the recipient (the City) must follow. Most Special Revenue funds are either grants from county, state and federal governments designed for a variety of purposes from public safety to transportation funds, or to account for funds expended under specific purposes such as the Waste Management fund. The funding from these funds help offset eligible expenditures incurred within the General Fund activities. The City has a total of fourteen Special Revenue funds, but not all have budgeted expenses for FY 2023-24.
All Special Revenue funds are grouped as a larger component of the larger Total City Budget. As a whole, the Special Revenue funds, represent a total of 5.9% or $4.1 million of the Citywide operating budget. More than half of the special revenue budget is allocated to the Waste Management activities followed by County Transit funds (15%), such as, Proposition A, and the Art in Public Places fund (14%), which helps offset the expenditures associated with running the Public Art & Art Education program.
Lighting Art in Heritage Art
State State Road County Maintenance Public Education Transportation Ctr Gas Tax Maint Transit District Places Endowment Parking Lot Activity Name Fund (SB1) Tax Funds Fund Fund Fund Fund
Beginning Fund Balance $ 806,900 $ 767,500 $ 2,503,300 $ 213,500 $ 1,199,500 $ 183,000 $ 41,000 Sources
Estimated Revenues 535,500 463,800 1,711,700 195,000 300,000 - - Uses
Transfer to General Fund* 200,000 - 634,300 183,000 564,100 - - Transfer to CIP 442,800 - 1,646,100 - - - -
Program Expenditures - - - - - - -
Total Uses 642,800 - 2,280,400 183,000 564,100 - -
Surplus / (Deficit) (107,300) 463,800 (568,700) 12,000 (264,100) - - Ending Fund Balance $ 699,600 $ 1,231,300 $ 1,934,600 $ 225,500 $ 935,400 $ 183,000 $ 41,000 * Transferred to various activities within the General Fund to offset eligible costs.
Special Revenue Funds
Sources and Uses of Funds
Fiscal Year 2023-2024 Proposed Budget
Community Air Supplemental Public Measure W Heritage Springs Development Quality Law Safety Waste Stormwater Street
Block Grant Improvement Enforcement Augmentation Management Municipal Maintenance Activity Name Fund Fund Fund Fund Fund Fund District
Beginning Fund Balance $ - $ 243,400 $ - $ - $ 1,282,700 $ 4,430,700 $ 223,300 Sources
Estimated Revenues 26,500 22,000 100,000 211,200 2,000,000 2,500,000 - Uses
Transfer to General Fund* 26,500 - 100,000 211,200 2,184,300 - - Transfer to CIP - - - - - 4,028,000 -
Program Expenditures - 119,100 - - - - -
Total Uses 26,500 119,100 100,000 211,200 2,184,300 4,028,000 - Surplus / (Deficit) - (97,100) - - (184,300) (1,528,000) - Ending Fund Balance $ - $ 146,300 $ - $ - $ 1,098,400 $ 2,902,700 $ 223,300 * Transferred to various activities within the General Fund to offset eligible costs.
Sources and Uses of Funds
Fiscal Year 2023-2024 Proposed Budget
(Continued)
Special Revenue Funds
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 820000 Transfer to General Street Maintenance $ 200,000 $ 283,079 $ 200,000 $ 200,000 820050 Transfer to CIP - - - 442,800
Total Maintenance and Operations 200,000 283,079 200,000 642,800 442010 State Gasoline Taxes (411,717) (428,811) (529,200) (535,500) Total Applied Revenues (411,717) (428,811) (529,200) (535,500) - Activity Total - $ (211,717) $ (145,731) $ (329,200) $ 107,300 State Gas Tax (2401)
Activity Detail
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 820000 Transfer to Transit Services $ 382,957 $ 333,371 $ 534,400 $ (634,200) 820050 Transfer to CIP 685,900 - - 1,646,100
Total Maintenance and Operations 1,068,857 333,371 534,400 1,011,900 443000 OP - County Funding (1,160,388) (1,457,790) (1,200,000) (1,711,700) Total Applied Revenues (1,160,388) (1,457,790) (1,200,000) (1,711,700) - Activity Total - $ (91,531) $ (1,124,419) $ (665,600) $ (699,800) County Transit Tax Funds (Measures M & R, and Prop A & C)(2410-2427) Activity Detail
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 820000 Transfer to Traffic Signals Maintenance $ 7,000 $ 7,000 $ 7,000 $ 7,000 820000 Transfer to Street Lighting 176,000 176,000 176,000 176,000 Total Maintenance and Operations 183,000 183,000 183,000 183,000 441000 OP - City Funding (196,510) (194,062) (195,000) (195,000) Total Applied Revenues (196,510) (194,062) (195,000) (195,000) - Activity Total - $ (13,510) $ (11,062) $ (12,000) $ (12,000) Lighting Maintenance District Fund (2430)
Activity Detail
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 820000 Transfer to Sculpture Gardens Activity $ 87,400 $ 100,200 $ 100,100 $ 100,100 820000 Transfer to Public Art & Education Activity 232,517 340,579 385,400 464,000 Total Maintenance and Operations 319,917 440,779 485,500 564,100 430100 Contribution - Individual (352,551) (669,055) (300,000) (300,000) Total Applied Revenues (352,551) (669,055) (300,000) (300,000) - Activity Total - $ (32,634) $ (228,276) $ 185,500 $ 264,100 Art in Public Places Fund (2510)
Activity Detail
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 510020 CS Rec - PT Salaries $ 26,753 $ 25,706 $ 16,500 $ 26,500 Total Salaries and Benefits 26,753 25,706 16,500 26,500 444000 OP - Federal Funding (26,753) (25,706) (16,500) (26,500) Total Applied Revenues (26,753) (25,706) (16,500) (26,500) - Activity Total - $ - $ - $ - $ -
CDBG Teen Program (23105425)
Activity Detail
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 544020 Intergovernmental Charges (Go Rio) $ - $ - $ - $ 2,100 573450 CO - Vehicles - - - 117,000 *
Total Maintenance and Operations - - - 119,100
442000 OP - State Funding (23,889) (23,129) (20,000) (22,000) Total Applied Revenues (23,889) (23,129) (20,000) (22,000) - Activity Total - $ (23,889) $ (23,129) $ (20,000) $ 97,100 * See additional details below
Acct #573450 DEPT FY 2022-23 FY 2023-24
Veh #482 Ford E Transit 15 Passenger (Carryforward) Transportation $ 117,000 $ 117,000 $ 117,000 $ 117,000
Air Quality Improvement Fund (2445)
Activity Detail
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 820000 Transfer to Contract Patrol Activity $ 203,020 $ 100,000 $ 100,000 $ 100,000 Total Maintenance and Operations 203,020 100,000 100,000 100,000 442000 OP - State Funding (161,285) (165,271) (150,000) (100,000) Total Applied Revenues (161,285) (165,271) (150,000) (100,000) - Activity Total - $ 41,735 $ (65,271) $ (50,000) $ -
Supplemental Law Enforcement Services Fund (2203)
Activity Detail
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 820000 Transfer to Fire Suppression Activity $ 122,138 $ 139,565 $ 110,000 $ 110,000 820000 Transfer to Contract Patrol Activity 84,875 97,061 76,500 101,200 Total Maintenance and Operations 207,013 236,626 186,500 211,200 411030 Proposition 172 Sales Tax (207,013) (236,626) (186,500) (211,200) Total Applied Revenues (207,013) (236,626) (186,500) (211,200) - Activity Total - $ - $ - $ - $ -
Public Safety Augmentation Fund (2202)
Activity Detail
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 820000 Transfer to General Street Maint. Activity $ 12,500 $ 12,500 $ 12,500 $ 12,500 820000 Transfer to Tree Maintenance Activity 450,596 426,519 530,400 508,000 820000 Transfer to Landscape Maint. Activity 17,400 17,400 17,400 17,400 820000 Transfer to NPDES Activity 6,000 6,000 6,000 6,000 820000 Transfer to Waste Management Activity 1,391,656 1,497,817 1,443,000 1,634,200 820000 Transfer to Community Promotion Activity 15,000 15,000 15,000 15,000 820000 Transfer to Non-Recurring Activity 1,201 - 1,900 1,900 Total Maintenance and Operations 1,894,353 1,975,236 2,026,200 2,195,000 421001 Rubbish Surcharge (2,148,482) (2,170,951) (1,900,000) (2,000,000) Total Applied Revenues (2,148,482) (2,170,951) (1,900,000) (2,000,000) - Activity Total - $ (254,129) $ (195,715) $ 126,200 $ 195,000 Waste Management Fund (1040)
Activity Detail
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 820050 Transfer to CIP $ - $ - $ - $ 4,028,000
Total Maintenance and Operations - - - 4,028,000
442000 OP - State Funding (1,430,662) (1,440,635) (1,400,000) (2,500,000) Total Applied Revenues (1,430,662) (1,440,635) (1,400,000) (2,500,000) - Activity Total - $ (1,430,662) $ (1,440,635) $ (1,400,000) $ 1,528,000 Measure W Stormwater Municipal Fund (2428)
Activity Detail
WATER UTILITY SERVICES
WATER UTILITY FUND
The City's Water Utility Fund is the only Enterprise Fund the City operates. Enterprise Funds account for activities that the City operates like business enterprises. In these situations, the City acts as a municipal corporation to recover the costs of providing certain types of services primarily through user charges. These costs include operating expenses and the capital cost of maintaining, replacing, upgrading and adding to the capital inventory of the fund.
The Enterprise Fund is an independent budget with its own revenue and expenditure accounts. The Water Utility Fund, as the only Enterprise Fund, is a component of the larger total City budget. The General Fund captures transfers from the Water Utility Fund in connection with water billing and other services provided.
The Water Enterprise provides water services to the residential and commercial segments of the City. This fund pays for operating costs such as the purchase of water from outside sources, water billing functions and the capital costs of maintaining and upgrading the City’s water distribution system. Water revenue comes primarily from the City’s 6,500 water accounts that are charged for water usage. The Water Utility Fund budget of $17.0 million accounts for approximately 18% of the total citywide budget for FY 2023-24.
Although the City Council approved new phased in water rates beginning June 1, 2020, over the last several years, there has been a continuing need for Capital Improvement Projects related to the source of water to aid in stabilizing the growing cost of water from outside sources. The cost to have an operating well in both of the City’s water zones is expected to be approximately $10 million. Other options for water supply sources are also being considered, but all come with a capital investment requirement.
The proposed budget for FY 2023-24 has an approximate $150,000 budget deficit, primarily due to expenditures outpacing increases in revenue. Total revenues are expected to be approximately $16.7 million, while expenditures are expected to be approximately $16.8 million.
PUBLIC WORKS—WATER UTILITY ACTIVITY DESCRIPTIONS
ADMINISTRATION: The Administration activity sets policies and standards for the department and provides guidance and direction to the individual divisions of the department.
WATER PURCHASES: The Water Purchases activity provides for the purchasing and production of the water needed by City water customers. It ensures that potable drinking water is available to over 5,800 homes and businesses within the City of Santa Fe Springs and a small section of Downey.
BILLING & COLLECTION: The Billing and Collection activity oversees the water meter reading and invoicing function. The activity includes management of the water meter reading.
Staff generates bills to the water customers based on the reads. The activity is responsible for processing bills, receiving payments and taking customer service calls.
BACKFLOW: The Backflow activity is responsible for the maintenance of City-owned backflow devices and regulating the integrity of privately-owned devices. The most important tasks include: Testing of customer, County, and City backflow devices on an annual basis unless devices show a routine habit of failing and then are tested on a six month cycle; Cross connection inspections inside buildings and on construction sites that have a combination of potable, industrial, and reclaimed water. This is usually performed in conjunction with the L.A. Co. Department of Health Services; and, monthly notifications to customers of the need for their device to be tested.
DISTRIBUTION SYSTEM MAINT.: The Distribution System Maintenance activity is responsible for maintaining 108 miles of City owned water mains, 1,120 fire hydrants, 5,850 water service connections and is also responsible for the City's five storm water pumping systems, ten storm pumps and pumps at City Underpasses. It annually performs approximately five new installations of distribution main, installs 20 fire hydrant runs, 20 fire services connections and 30 new service connections for residential and commercial buildings.
PUBLIC WORKS—WATER UTILITY ACTIVITY DESCRIPTIONS
PRODUCTION FACILITIES MAINTENANCE: The Production activity is responsible for operating City wells, reservoirs and interconnections, taking weekly State Title 22 water samples, ensuring water quality, investigating customer concerns, replacements and testing, as well as treating and maintaining the City's six recreational pools to ensure they meet State Department of Health Safety standards.
DEBT SERVICE: The Debt Service activity accounts for the current payments due on debt issued by the Water Utility.
INTERFUND TRANSFERS: The Interfund Transfers activity accounts for the transfers of the Water Fund to other City Funds.
PUBLIC WORKS—WATER UTILITY ACTIVITY DESCRIPTIONS
Actual Actual Adopted Proposed
Activity Name FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 $ % Sources
Estimated General Revenues $ 14,525,340 $ 15,809,351 $ 16,966,100 $ 16,675,100 (291,000) -1.7% Uses
Department Expenditures 13,366,095 12,867,882 16,527,600 16,825,800 298,200 1.8% Capital Improvement Projects 600,000 3,094,300 438,500 - (438,500) -100.0% Total Uses 13,966,095 15,962,182 16,966,100 16,825,800 (140,300) -0.8% Surplus / (Deficit) $ 559,245 $ (152,831) $ - $ (150,700) $ (150,700) - Variance
Water Utility
Sources and Uses of Funds
FY 2023-24 Proposed Budget
Adopted FY 22-23
Adopted FY 23-24 vs.
Actual Actual Adopted Proposed
Number Activity Name FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 50104499 Administration $ 1,227,553 $ 1,129,854 $ 1,577,900 $ 1,434,300 50442000 Water Purchases 7,539,201 6,962,310 8,131,500 8,142,600 50442500 Billing and Collection 1,079,882 1,016,679 1,525,200 1,481,200 50442501 Backflow 257,547 144,187 393,600 378,300
50443001 Distribution System Maintenance 1,383,604 1,230,758 1,795,300 1,804,000 50443002 Production Facilities Maintenance 803,290 707,650 1,234,200 1,192,000 50443500 Debt Service 520,594 522,635 493,600 496,100
5010 Interfund Transfers 1,154,424 1,153,809 1,376,300 1,897,300 Department Totals $ 13,966,095 $ 12,867,882 $ 16,527,600 $ 16,825,800 Department Summary
Water Utility
FY 2023-24 Proposed Budget
Actuals Actuals Adopted Proposed
Account Revenue Source FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 $ % 421005 Metered Water Sales 14,430,501 15,623,941 16,900,000 16,600,000 (300,000) -1.8% 415200 Interest Earnings 66,030 51,238 55,000 55,000 - 0.0% 415210 Realized Gain/Loss on Invest - 7,917 - - - NA
421010 Reconnection Fees 450 570 1,000 - (1,000) -100.0% 415300 Rentals 70 105 100 100 - 0.0%
444000 OP - Federal Funding - 72,774 - - - NA
415900 Other Revenue 28,289 52,807 10,000 20,000 10,000 100.0% Total Water Utility Fund $ 14,525,340 $ 15,809,351 $ 16,966,100 $ 16,675,100 $ (291,000) -1.7% Water Utility Revenue Summary
Variance
FY 2023-24 vs.
FY 2022-23
Positions FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 ADOPTED FY 2023-24 PROPOSED Utility Services Manager 1 1 1 1 1
Water Meter Reader - - 2 2 2
Water Utility Lead Worker 2 2 2 2 2
Water Utility Section Supervisor 1 1 1 1 1
Water Utility Worker 4 4 4 4 6
Water System Operator 2 2 2 2 2
Backflow & Cross Connection Specialist - - - - 1
Total FT Positions 10 10 12 12 15
Part-Time Non-Benefitted Hours
Total Number of Hours 5,424 5,424 1,664 1,664 1,664
PUBLIC WORKS - WATER UTILITY
Object Actual Actuals Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 510010 CM - Regular Salaries $ 36,164 $ 25,515 $ 51,500 $ 62,300 510010 FA - Regular Salaries 46,690 51,011 63,800 66,500 510010 PW Adm - Regular Salaries 134,726 154,237 168,100 189,700 510010 PW Mtc - Regular Salaries 39,047 38,642 36,200 62,600 510040 FA - OT Pay 65 67 - -
510020 FA - PT Salaries 6,522 894 6,300 -
510020 PW Adm - PT Salaries 2,968 807 5,400 5,800
512010 GASB68 Pension Adjustment (40,938) (223,235) - - 512310 CM - Applied Benefits 46,833 32,311 73,100 79,200 512310 FA - Applied Benefits 66,413 82,056 103,600 102,500 512310 PW Adm - Applied Benefits 249,216 315,556 311,300 272,400 512310 PW Mtc - Applied Benefits 55,152 67,267 56,100 82,700 512320 FA - PT Applied Benefits 1,149 157 1,300 -
512320 PW Adm - PT Applied Benefits 228 153 1,300 1,700 Total Salaries and Benefits 644,235 545,438 878,000 925,400 521000 Supplies 4,804 4,903 3,500 3,500 *
534000 Telephone - - 4,000 4,000
542010 Advertising - 1,100 - -
540030 Travel and Meetings - - 5,000 5,000
540010 Memberships 105 - 4,000 4,000
540020 Training - SFS University - - 7,000 7,000
542050 Contractual Services 42,743 45,650 57,500 57,500 * 541040 Liability Insurance 66,327 68,833 77,500 77,500
544020 Intergovernmental Charges 96,281 90,776 146,000 148,000 * 591000 Overhead 362,058 362,154 384,400 191,400
592000 Equipment Usage 11,000 11,000 11,000 11,000
Total Maintenance and Operations 583,318 584,416 699,900 508,900 - Activity Total - $ 1,227,553 $ 1,129,854 $ 1,577,900 $ 1,434,300 Additional detail on following page(s)
Water Utility Administration (50104499)
Activity Detail
Water Utility Administration (50104499) Account Number Detail Acct #521000 FY 2022-23 FY 2023-24
Subscriptions $ 500 $ 500
Misc Supplies 3,000 3,000
$ 3,500 $ 3,500
Acct #542050 FY 2022-23 FY 2023-24
Underground Service Alert (USA) $ 12,000 $ 12,000
Telex Service 500 500
Material Safety Data Sheets (MSDS) 1,300 1,300
Water Utility Authority Meetings 9,000 9,000
Janitorial Services 9,700 9,700
Engineering Assistance 25,000 25,000
$ 57,500 $ 57,500
Acct #544020 FY 2022-23 FY 2023-24
Watermaster Charges $ 8,500 $ 8,500
Property Tax 8,000 8,000
Health Dept Charges 10,000 10,000
Computer/Software Upgrades 2,000 2,000
Computer Usage 33,000 33,000
Operator Certification 2,500 2,500
Central Basin Water Association (CBWA) 12,000 12,000
Southeast Water Coalition Dues (SEWC) 10,000 10,000
Gateway Water Management Authority (GWMA) 15,000 15,000 Wide Area Network 11,000 11,000
AWWA Standards 1,400 1,400
AQMD Fees 1,000 3,000
SWRCB 31,600 31,600
$ 146,000 $ 148,000
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 510010 PW Mtc - Regular Salaries $ 17,806 $ 16,151 $ 16,800 $ 27,000 512010 GASB68 Pension Adjustment (2,892) (13,346) - -
512310 PW Mtc - Applied Benefits 25,424 28,007 26,100 35,800 Total Salaries and Benefits 40,338 30,812 42,900 62,800 544010 MWD Water Purchases 6,506,890 5,968,808 6,870,000 6,870,000 * 544015 Groundwater Purchases 968,749 942,258 1,200,000 1,200,000 * 591000 Overhead 22,924 20,132 18,300 9,500
592000 Equipment Usage 300 300 300 300
Total Maintenance and Operations 7,498,863 6,931,498 8,088,600 8,079,800
- Activity Total - $ 7,539,201 $ 6,962,310 $ 8,131,500 $ 8,142,600 Additional detail on following page(s)
Water Purchases (50442000)
Activity Detail
Water Purchases (50442000) Account Number Detail
Acct #544010 FY 2022-23 FY 2023-24
MWD Purchases $ 4,900,000 $ 4,900,000
WQPP - City of Whittier 900,000 900,000
Reclaimed Water - CBMWD 1,000,000 1,000,000
Capacity and RTS Charges - CBMWD 70,000 70,000
$ 6,870,000 $ 6,870,000
Acct #544015 FY 2022-23 FY 2023-24
WRD - Replenishment Assessment $ 1,200,000 $ 1,200,000
$ 1,200,000 $ 1,200,000
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 510010 FA - Regular Salaries $ 166,339 $ 148,918 $ 190,100 $ 194,600 510010 PW Mtc - Regular Salaries 30,857 53,890 112,800 134,800 510040 FA - OT Pay 522 1,787 5,000 5,000
510040 PW Mtc - OT Pay 693 373 2,000 2,000
510050 PW Mtc - PT OT Pay 386 - 3,000 3,000
510050 FA - PT OT Pay - 135 - -
510020 FA - PT Salaries 33,737 36,486 49,700 50,700
510020 PW Mtc - PT Salaries 24,937 29,253 17,000 17,100 512010 GASB68 Pension Adjustment (31,510) (168,016) - - 512310 FA - Applied Benefits 223,371 235,212 293,400 288,700 512310 PW Mtc - Applied Benefits 44,787 92,029 176,200 180,500 512320 FA - PT Applied Benefits 4,474 5,230 7,300 6,000 512320 PW Mtc - PT Applied Benefits 3,666 2,625 5,700 5,900 Total Salaries and Benefits 502,259 437,922 862,200 888,300 521000 Supplies 1,663 412 5,000 5,000
542050 Contractual Services 169,589 175,746 184,000 284,000 * 544020 Intergovernmental Charges 125,000 125,000 125,000 125,000 591000 Overhead 286,116 291,634 362,000 191,900
592000 Equipment Usage 7,000 7,000 7,000 7,000
Total Maintenance and Operations 589,368 599,792 683,000 612,900 470090 Miscellaneous Fees (11,745) (21,035) (20,000) (20,000) Total Applied Revenues (11,745) (21,035) (20,000) (20,000) - Activity Total - $ 1,079,882 $ 1,016,679 $ 1,525,200 $ 1,481,200 Water Billing and Collection (50442500) Account Number Detail Acct #542050 FY 2022-23 FY 2023-24
Postage $ 25,000 $ 25,000
Printer Lease 9,000 9,000
Printer Usage Charge 8,000 8,000
Meter Reading Equip/Software Maintenance 4,000 4,000
Inserting Machine Maintenance 3,000 3,000
Online Utility Bill Payment 25,000 25,000
Credit Card Merchant Fee 110,000 110,000
Billing System Consultant - 100,000
$ 184,000 $ 284,000
Billing and Collection (50442500)
Activity Detail
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 510010 PW Adm - Regular Salaries $ 14,271 $ 12,570 $ 22,400 $ 23,100 510010 PW Mtc - Regular Salaries 45,911 25,087 70,700 94,900 510040 PW Eng - OT Pay 249 - - -
510040 PW Mtc - OT Pay 1,262 242 2,000 2,000
510050 PW Mtc - PT OT Pay 99 - 500 500
510020 PW Adm - PT Salaries 979 226 1,300 1,500
510020 PW Mtc - PT Salaries 4,535 4,007 2,600 2,600
512310 GASB68 Pension Adjustment (12,327) (31,230) - -
512310 PW Adm - Applied Benefits 26,666 25,854 42,300 34,200 512310 PW Mtc - Applied Benefits 73,376 40,886 112,500 129,700 512320 PW Adm - PT Applied Benefits 75 45 300 400
512320 PW Mtc - PT Applied Benefits 1,029 469 900 900
Total Salaries and Benefits 156,125 78,156 255,500 289,800 521000 Supplies 19,108 6,967 20,000 20,000
540020 Training - SFS University 340 451 - -
542050 Contractual Services - 2,445 5,000 5,000
544020 Intergovernmental Charges 888 - 1,200 1,200
591000 Overhead 84,746 51,168 106,900 57,300
592000 Equipment Usage 5,000 5,000 5,000 5,000
Total Maintenance and Operations 110,082 66,031 138,100 88,500 470090 Testing Fees (8,660) - - -
Total Applied Revenues (8,660) - - -
- Activity Total - $ 257,547 $ 144,187 $ 393,600 $ 378,300 Backflow (50442501)
Activity Detail
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 510010 PW Adm - Regular Salaries $ 402 $ - $ - $ 1,300
510010 PW Mtc - Regular Salaries 253,929 251,871 338,800 452,800 510040 PW Eng - OT Pay 569 - 500 500
510040 PW Mtc - OT Pay 23,174 23,633 30,000 35,000
510050 PW Mtc - PT OT Pay 2,064 1,166 3,000 3,000
510020 PW Mtc - PT Salaries 8,301 8,599 6,500 6,600
510060 PW Mtc - Standby Pay 17,004 17,420 20,000 20,000 512010 GASB68 Pension Adjustment (77,177) (208,627) - - 512310 PW Adm - Applied Benefits - - - 1,900
512310 PW Mtc - Applied Benefits 472,096 477,941 585,600 683,900 512320 PW Mtc - PT Applied Benefits 1,317 792 2,200 2,300 Total Salaries and Benefits 701,679 572,795 986,600 1,207,300 521000 Supplies 215,955 173,118 200,000 245,000 *
534000 Telephone 2,514 2,189 - -
540010 Memberships - 160 - -
540020 Training - SFS University 1,040 3,005 - -
542050 Contractual Services 41,051 85,085 92,000 92,000 * 591000 Overhead 389,220 364,547 476,700 219,700
592000 Equipment Usage 45,000 45,000 45,000 45,000
Total Maintenance and Operations 694,780 673,104 813,700 601,700 470030 Damage to City Property (12,855) (12,577) (5,000) (5,000) 422040 Restitutuion Emergency Response - (2,564) - -
Total Applied Revenues (12,855) (15,141) (5,000) (5,000) - Activity Total - $ 1,383,604 $ 1,230,758 $ 1,795,300 $ 1,804,000 Additional detail on following page(s)
Distribution System Maintenance (50443001)
Activity Detail
Distribution System Maintenance (50443001) Account Number Detail Acct #521000 FY 2022-23 FY 2023-24
Safety Equipment $ 7,000 $ 7,000
Uniforms 3,000 3,000
Small Tools 10,000 10,000
Pipe/Valves/Fittings/Meters 75,000 75,000
Meter Repair Parts 45,000 45,000
Meter Replacement - 45,000
Slurry/Concrete 10,000 10,000
Miscellaneous Supplies 50,000 50,000
$ 200,000 $ 245,000
Acct #542050 FY 2022-23 FY 2023-24
Dump Charges 5,000 5,000
Underground Service Alert (USA) 5,000 5,000
Asbestos Concrete. Pipe Disposal 2,000 2,000
Emergency Repairs 60,000 60,000
Welding & Repairs 20,000 20,000
$ 92,000 $ 92,000
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 510010 PW Adm - Regular Salaries $ - $ - $ - $ 1,300
510010 PW Mtc - Regular Salaries 160,430 138,619 205,500 238,600 510040 PW Mtc - OT Pay 16,318 30,754 30,000 35,000
510050 PW Mtc - PT OT Pay 171 239 200 200
510020 PW Mtc - PT Salaries 6,180 9,497 - -
512310 PW Adm - Applied Benefits - - - 1,900
512310 PW Mtc - Applied Benefits 246,262 163,393 359,400 373,800 512320 PW Mtc - PT Applied Benefits 562 757 - -
Total Salaries and Benefits 429,923 343,259 595,100 650,800 521000 Supplies 34,916 32,148 59,000 61,000 *
531000 Electricity 17,075 36,515 20,000 43,000
532000 Natural gas 13,173 18,355 20,000 20,000
533000 Water 5,617 7,352 8,000 8,000
534000 Telephone 5,411 5,369 6,000 6,000
540010 Memberships 730 - - -
540020 Training 60 - - -
542050 Contractual Services 30,534 26,038 241,500 241,500 * 544020 Intergovernmental Charges - - 1,900 1,900
591000 Overhead 240,851 213,614 257,700 134,800
592000 Equipment Usage 25,000 25,000 25,000 25,000
Total Maintenance and Operations 373,367 364,391 639,100 541,200 - Activity Total - $ 803,290 $ 707,650 $ 1,234,200 $ 1,192,000
Additional detail on following page(s)
Production Facilities Maintenance (50443002)
Activity Detail
Production Facilities Maintenance (50443002) Account Number Detail Acct #521000 FY 2022-23 FY 2023-24
Oil Lubricants $ 6,000 $ 7,000
Uniforms 2,500 2,500
Chlorine Parts 3,000 4,000
Telemetry Parts & Small Tools 20,500 20,500
Filters, Chemicals 8,000 8,000
Engine Parts, Pump Fittings 14,000 14,000
Safety Equipment 5,000 5,000
$ 59,000 $ 61,000
Acct #542050 FY 2022-23 FY 2023-24
Engine/Pump Repairs $ 10,000 $ 10,000
SCADA System Upgrades 35,000 35,000
SCAQMD Compliance Services 3,000 3,000
Valve Service 155,000 155,000
Water Quality Testing 30,000 30,000
Chlorine Service 4,500 4,500
Landscape Maintenance 4,000 4,000
$ 241,500 $ 241,500
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 542050 Contractual Services $ 7,025 $ 8,866 $ 10,000 $ 10,000 * 581000 Principal 200,000 205,000 205,000 215,000 *
582000 Interest 313,569 308,769 278,600 271,100 *
Total Maintenance and Operations 520,594 522,635 493,600 496,100 - Activity Total - $ 520,594 $ 522,635 $ 493,600 $ 496,100 Additional detail on following page(s)
Debt Service (50443500)
Activity Detail
Debt Service (50443500) Account Number Detail
Acct #542050 FY 2022-23 FY 2023-24
2013 Revenue Bonds $ 5,000 $ 5,000
2018 Revenue Bonds 5,000 5,000
$ 10,000 $ 10,000
Acct #581000 FY 2022-23 FY 2023-24
2018 Revenue Bonds $
205,000
$ 215,000
$ 205,000 $ 215,000
Acct #582000 FY 2022-23 FY 2023-24
2013 Revenue Bonds $ 256,500 $ 256,500
2018 Revenue Bonds 22,100 14,600
$ 278,600 $ 271,100
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 820000 Transfer to General Fund $ 1,154,424 $ 1,153,809 $ 1,376,300 $ 1,897,300 * Total Maintenance and Operations 1,154,424 1,153,809 1,376,300 1,897,300
- Activity Total - $ 1,154,424 $ 1,153,809 $ 1,376,300 $ 1,897,300 Additional detail on following page(s)
Interfund Transfer (820000) Account Number Detail
Acct #8110 FY 2022-23 FY 2023-24
Water Utility Authority Lease $ 1,200,000 $ 1,200,000
NPDES 138,700 138,700
Vehicle Acquisitions - 423,500
Underpass Vault & Pass Clean/Repair 12,500 -
Non-recurring Expenditures 25,100 135,100
$ 1,376,300 $ 1,897,300
Interfund Transfers (820000)
Activity Detail
SUCCESSOR AGENCY
SUCCESSOR AGENCY
The state of California dissolved all redevelopment agencies across the state effective February 1, 2012. The City of Santa Fe Springs now acts as the Successor Agency to the former Community Development Commission (CDC) for the designated project area. In its role as Successor Agency, the City is now responsible for receiving former tax increment (property taxes) and repaying debt and to make payments for enforceable obligations as approved by the State Department of Finance through the Recognized Obligation Payment Schedule (ROPS). Ultimately, the goal of the Successor Agency is to wind down the affairs of the former CDC pursuant to AB 1X 26, AB 1484, and all subsequent dissolution laws.
Actual Actual Adopted Proposed
Activity Name FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 $ % Sources
Redevelopment Property Tax Trust Funds $ 9,703,348 $ 10,267,738 $ 15,333,900 $ 10,177,600 (5,156,300) -33.6% Interest Income and Others - 1,644 65,000 - (65,000) -100.0% Total Sources 9,703,348 10,269,382 15,398,900 10,177,600 (5,221,300) -33.9% Uses
Department Expenditures
Administration 249,421 257,945 289,900 289,900 - 0.0%
Redevelopment Obligation Retirement Fund - Consolidated 10,115,989 9,814,993 9,719,100 12,627,600 2,908,500 29.9% Total Uses 10,365,411 10,072,938 10,009,000 12,917,500 2,908,500 29.1% Surplus / (Deficit) $ (662,063) $ 196,444 $ 5,389,900 $ (2,739,900) $ (8,129,800) -150.8% Budget Variance
Successor Agency
Sources and Uses of Funds
FY 2023-2024 Proposed Budget
Adopted FY 22-23
Proposed FY 23-24 vs.
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 521000 Supplies $ - $ 127 $ - $ -
533000 Water 7,724 7,781 8,000 8,000
542050 Contractual Services 39,232 27,063 14,000 55,000 * 581000 Principal 7,804,209 7,808,399 7,830,200 6,359,500 * 582000 Interest 2,264,824 1,971,623 1,866,900 6,205,100 * Total Maintenance and Operations 10,115,989 9,814,993 9,719,100 12,627,600 - Activity Total - $ 10,115,989 $ 9,814,993 $ 9,719,100 $ 12,627,600 Additional detail on following page(s)
Redevelopment Obligation Retirement Fund - Consolidated (80708070) Activity Detail
Redevelopment Obligation Retirement Fund - Consolidated (80708070) Account Number Detail Acct #542050 FY 2022-23 FY 2023-24
Fiscal Agent Fees $ 6,000 $ 10,000
Arbitrage Consulting Fees - 5,000
Weed Abatement 3,000 20,000
Continuing disclosure 5,000 20,000
$ 14,000 $ 55,000
Acct #581000 FY 2022-23 FY 2023-24
2006-A Bonds $ 1,745,200 $ 5,624,500
2016 Bonds 2,725,000 735,000
2017 Bonds 3,360,000 -
$ 7,830,200 $ 6,359,500
Acct #582000 FY 2022-23 FY 2023-24
2006-A Bonds $ 1,769,900 $ 6,180,500
2016 Bonds 59,700 24,600
2017 Bonds 37,300 -
$ 1,866,900 $ 6,205,100
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 510010 CM - Regular Salaries $ 10,969 $ 7,827 $ 13,700 $ 15,600 510010 FA - Regular Salaries 48,550 46,145 56,000 59,200 510010 PLN Adm - Regular Salaries 7,190 9,053 7,900 8,200 512310 CM - Applied Benefits 13,799 10,779 19,600 20,600 512310 FA - Applied Benefits 66,649 77,681 88,200 87,400 512310 PLN Adm - Applied Benefits 13,460 18,427 15,700 11,500 Total Salaries and Benefits 160,617 169,912 201,100 202,500 540030 Travel and Meetings - - 1,500 1,500
542050 Contractual Services - 5,000 21,300 19,700 *
541040 Liability Insurance 1,723 1,995 2,000 2,000
591000 Overhead 87,081 81,038 64,000 64,200
Total Maintenance and Operations 88,804 88,033 88,800 87,400 - Activity Total - $ 249,421 $ 257,945 $ 289,900 $ 289,900 Additional detail on following page(s)
Successor Agency Administration - Consolidated (8080)
Activity Detail
Successor Agency Administration - Consolidated (8080) Account Number Detail Acct #542050 FY 2022-23 FY 2023-24
Professional services $ 1,700 $ 1,700
Audit Services 13,400 13,000
Legal Services 6,200 5,000
$ 21,300 $ 19,700
HOUSING SUCCESSOR
HOUSING SUCCESSOR
The City, as Housing Successor to the former Santa Fe Springs Community Development Commission (CDC), maintains the assets of the former low-moderate income housing fund.
Pursuant to California law, the unobligated cash balance of the fund was transferred to the Los Angeles County for distribution to taxing agencies. The remaining assets (e.g. real estate and loan receivables) are retained by the City. In the event that revenue becomes available to this fund, the City Council will take action regarding the use of such funds.
The outstanding housing bonds are budgeted and paid by the Success Agency from property taxes allocated to it pursuant to AB 1X 26, AB 1484, and all subsequent dissolution laws.
Actual Actual Adopted Proposed
Activity Name FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 $ % Estimated Beginning Fund Balance $ 12,133,207 $ 12,173,950 $ 12,111,108 $ 3,754,459 $ (8,356,649) -69.0% Sources
Interest Income 136,979 129,565 100,000 100,000 - 0.0%
Ground Lease Income - 21,000 - - - NA
Total Sources 136,979 150,565 100,000 100,000 - 0.0%
Uses
Department Expenditures
Housing Administration 98,024 176,603 200,000 210,000 10,000 5.0% Housing Acquisition and Rehab (1,788) 36,804 43,000 43,000 - 0.0% Deveopler Grant 1,100,000 6,000,000 4,900,000 445.5%
Land Contribution to Developers - - 7,113,649 - - NA
Total Uses 96,236 213,407 8,456,649 6,253,000 (2,203,649) -26.1% Surplus / (Deficit) 40,743 (62,842) (8,356,649) (6,153,000) 2,203,649 -26.4% Estimated Ending Fund Balance $ 12,173,950 $ 12,111,108 $ 3,754,459 $ (2,398,541) $ (6,153,000) -163.9% Housing Successor - Housing Assets Fund
Adopted FY 22-23
Budget Variance
Sources and Uses of Funds
FY 2023-24 Proposed Budget
Proposed FY 23-24 vs.
Object Actual Actuals Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 510010 CM - Regular Salaries $ - $ 8,933 $ 8,200 $ 10,000 510010 FA - Regular Salaries - 21,614 27,900 30,800
510010 PLN Adm - Regular Salaries 26,658 26,468 27,300 28,600 512310 CM - Applied Benefits - 12,780 11,700 12,700
512310 FA - Applied Benefits - 35,667 42,500 44,700
512310 PLN Adm - Applied Benefits 47,960 51,859 49,600 39,100 Total Salaries and Benefits 74,618 157,321 167,200 165,900 542050 Contractual Services 23,406 19,282 15,000 25,000 * 591000 Overhead - - 17,800 19,100
Total Maintenance and Operations 23,406 19,282 32,800 44,100 - Activity Total - $ 98,024 $ 176,603 $ 200,000 $ 210,000 Additional detail on following page(s)
Housing Administration (23052501) Account Number Detail Acct #542050 FY 2022-23 FY 2023-24
Audit Services $ 5,000 $ 15,000
Legal Services 10,000 10,000
$ 15,000 $ 25,000
Housing Administration (23052501)
Activity Detail
Object Actual Actual Adopted Proposed
No. Description FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 521000 Supplies $ - $ - $ 200 $ 200
531000 Electricity - - 700 700
532000 Natural Gas - - 100 100
533000 Water - - 2,000 2,000
542050 Contractual Services 46,543 36,804 40,000 40,000 * Total Maintenance and Operations 46,543 36,804 43,000 43,000 470080 Insurance Proceeds (48,331) - - -
Total Applied Revenues (48,331) - - -
- Activity Total - $ (1,788) $ 36,804 $ 43,000 $ 43,000 Additional detail on following page(s)
Housing Acquisition and Rehab (23052502)
Activity Detail
Housing Acquisition and Rehab (23052502) Account Number Detail Acct #542050 FY 2022-23 FY 2023-24
Ongoing Maintenance $ 30,000 $ 30,000
Consultant 10,000 10,000
$ 40,000 $ 40,000
City Council Meeting June 20, 2023
Report Submitted By: Maricela Balderas/Ed Ramirez Date of Report: June 13, 2023 Department of Community Services
City of Santa Fe Springs
NEW BUSINESS
Approval of 2024 SFS Art Fest Consultant Agreement between the City of Santa Fe Springs and Crepe’s & Grapes, LLC. and Proposed Event Fees Recommended by the Heritage Arts Advisory Committee (HAAC)
RECOMMENDATIONS:
Authorize the Director of Community Services to execute and administer a Professional Services Agreement (PSA) in the amount of $55,000.00 with Crepes and Grapes Café, LLC. Sandra Hahn for the anticipated services to be performed for 2024 SFS Art Fest event.
OPTION 1 – Recommendations made by HAAC for Proposed Event Fees o $10.00 presale admission fee for each night (processing fees of 3.7% + $1.79 service fee paid by participants);
o $15 flat admission fee per person sold at the door;
o $35.00 fee for paint and wine activity;
o $25.00 Film Artist entry fee to include one (1) screening and Q&A session;
o $20.00 Artist Artwork fee to include two (2) art piece submittals; Artist entry fees includes entry to both Preview and Showcase night and event; o Approve two (2) night $18.00 presale general admission fee (processing fees paid by participants) with no senior citizen or city employee discount;
o Approve students and individuals 18 & younger free artist and admission entry;
o Artists to pay a 20% selling fee to the City for artwork sold. OPTION 2
o Approve all fees recommended by the HAAC in Option #1 with City to cover cost of processing fees;
o Approve two night presale special admission fee ($18.00) and include a separate senior and city employee discount for admission; o Artists to pay a 20% selling fee to the City for artwork sold. OPTION 3
o No admission fees for both nights;
o No artist entry fees;
o No age requirements;
o Maintain $35.00 fee for paint and wine activity;
o Artists to pay a 20% selling fee to the City for artwork sold.
ITEM NO. 14
City Council Meeting June 20, 2023
Report Submitted By: Maricela Balderas/Ed Ramirez Date of Report: June 13, 2023 Department of Community Services
City of Santa Fe Springs
BACKGROUND
On April 28, 2023, the City held the annual SFS Art Fest event to include the Preview and Showcase night on April 27, 2023. At the September 6, 2022 City Council meeting, Council approved a Professional Services Agreement (PSA) with Crepes and Grapes Café, LLC. Sandra Hahn to include several recommendations made by the Heritage Arts Advisory Committee (HAAC).
At that time, the Art Consultant’s PSA was approved in the amount of $49,600.00 to include an event date change to the last Thursday and Friday of April to avoid conflict with Cinco de Mayo date. Additional recommendations included a paint and wine activity during the preview and showcase night, the highlight of winners of the City’s Chalk It Out event and implementation of entry fees for both artists and participants in an effort to generate additional revenue. A new sponsorship level was also established that would allow for a private VIP room to include a 2 hour host bar, appetizers and roof top overlooking the Art Fest event in the amount of $7,500.00, which did not sell.
The approved fees for the 2023 SFS Art Fest were as follows:
Artist Entry Fee
$25.00 Film Artist entry fee to include one (1) screening and Q&A session. $20.00 Artist Artwork fee to include two (2) art piece submittals.
Artist entry fee included entry to both Preview and Showcase night and event.
Students and individuals 18 years & younger were able to enter artwork for free and the City continued to apply and collect a 20% selling fee for artwork sold.
Preview and Showcase Admission Fee
$10.00 participant admission fee which includes a beer or wine tasting. $35.00 paint and wine activity which include the same benefits of the Preview and Showcase night admission fee. (100 VIP tickets ($10 value) were provided to the Santa Fe Springs Chamber of Commerce.
SFS Art Fest Event Admission Fee
$10.00 participant fee included general admission to the Friday night event. Students and individuals 18 years & younger were free for both nights.
With the inclusion of new fees, staff utilized Eventbrite, an online event management and ticketing platform to promote the event, capture all sales, attendance, and tracks analytics in real time. By using this platform, processing fees (3.7% + $1.79 service fee) are charged which are generally passed onto the participant. Prior to the sale of tickets for 2023, staff received direction to not charge processing and cover all the processing fees within the Heritage Arts and Public Places budget.
City Council Meeting June 20, 2023
Report Submitted By: Maricela Balderas/Ed Ramirez Date of Report: June 13, 2023 Department of Community Services
City of Santa Fe Springs
It was estimated that the admission fees would bring in an estimated $15,000.00 in additional revenue. The total gross of admission ticket sales was $15,460.04 with the processing fees of $2,426.60. After backing out the processing fees, the net total of ticket sales was $13,033.44 in additional revenue.
The 2023 SFS Art Fest event consisted of just over 200 novice, professional and student artist exhibiting over 500 pieces of art and a little over 3,000 participants for both days. During their May 30, 2023 meeting, the HAAC evaluated the event and provided staff feedback and recommendations for the 2024 SFS Art Fest event. In addition, the HAAC reviewed Art Consultant, Sandra Hahn’s new proposal for 2024.
The following are recommendations made by the HAAC to be considered and approved by City Council for the 2024 SFS Art Fest:
1. Date – The 2024 SFS Art Fest will be held on Friday, April 26, 2024, 3:00 p.m. – 11:00 p.m. and the Preview & Art Showcase night on Thursday, April 25, 2024, 5:00 p.m. 9:00 p.m. Event to follow same format with some modifications to entertainment.
2. Preview and Showcase Night – The preview and showcase night to continue with artisan vendors. Continue to include a paint and wine activity for a nominal fee of $35.00. Staff will continue to work with the Santa Fe Springs Chamber of Commerce to promote this event and ensure its success. No longer offer 100 VIP tickets to Chamber for entry.
3. Chalk It Out Program – Continue to incorporate the Community Services “Chalk it Out” program as part of the SFS Art Fest event. Winners of “Chalk It Out” program will be highlighted and exhibited during the SFS Art Fest event promoting community involvement.
4. Comic Fest – Incorporate Community Services Comic Fest allowing additional collaboration local artists with disciplines in Comic Books, Cosplay and Zine.
5. Fees – Uphold an artist entry fee and participant admission fee in an effort to aid in event cost recovery and support art education.
2024 Artists Entry Fees
$25 Film Artist entry fee to include screening and Q&A session; $20 Artist Artwork to include two (2) art piece submittals; Artist fee will include entry to both Preview and Showcase night and event; Students and individuals 18 years and younger may enter artwork for free; City will continue to apply a 20% selling fee for artwork sold.
City Council Meeting June 20, 2023
Report Submitted By: Maricela Balderas/Ed Ramirez Date of Report: June 13, 2023 Department of Community Services
City of Santa Fe Springs
2024 Preview and Showcase Admission Fee
$10 presale participant admission fee using Eventbrite and processing fees paid by participant; admission includes a beer or wine tasting. Participants can purchase additional beverages and food for a nominal fee; $35 fee for paint and wine activity to include the same benefits of the Preview and Showcase night admission fee; Tickets purchased at the door $15.00 flat fee; Students and individuals 18 years and younger, free admission entry.
SFS Art Fest Event Admission Fee
$10 presale participate admission fee using Eventbrite and processing fees paid by participant. Tickets purchased at the door $15.00 flat fee; Students and individuals 18 years and younger are free.
Senior Citizen/City Employee Discount – No implementation of a senior citizen discount at this time. Senior citizens and city employees can benefit from purchasing the two (2) night special.
Two Night Special Admission Fee
$18 two night presale participant admission fee using Eventbrite and processing fees paid by participant. This option will not be available for purchase at the door Thursday night. Admission is for both nights and includes the Preview and Showcase night beer or wine tasting.
6. Art Consultant Agreement– Enter into a Professional Service Agreement with, Crepes and Grapes, LLC., Sandra Hahn not exceeding $55,000.00 The following are the anticipated services to be performed by the consultant and new recommendations by the HAAC for the 2024 SFS Art Fest:
Pre-Art Fest Preparation:
Juried Artist commissioning/recruitment – “Calling All Artists”– Commission professional artists, recruit youth artists in the local middle schools, high schools, colleges and non-profit organizations. Also to include city employees and their family members. City to purchase all awards and ribbons for the juried component.
Recruitment of Pop-up Artist Vendors – Recruit and secure pop-up artist vendors to include cultural jewelry, handcrafted items, textiles, etc. for both the SFS Art Fest event and Preview and Showcase night.
Juried Film International Exhibit/Film Freeway Platform – Provide an “Open Call” for emerging filmmakers through Film Freeway. Recruitment of filmmakers to include a biography and cinematic screen shots of the artist’s work. City to purchase all awards and ribbons for the juried component.
City Council Meeting June 20, 2023
Report Submitted By: Maricela Balderas/Ed Ramirez Date of Report: June 13, 2023 Department of Community Services
City of Santa Fe Springs
Preview and Showcase Night – Coordinate with staff all art mediums and display throughout select areas of the Clarke Estate. Create opportunities to meet with artists, film directors, actors and the business community.
Donations/Sponsorships/Silent Auction – Solicit new potential sponsorships and donations for the silent auction component.
Curation of art work – Receive, review and approve artist applications, oversee cataloguing and documentation of all artwork, work with artists on providing proper packaging of art for transportation.
Marketing – Design the visual marketing materials (i.e. “Call to Artist” postcards, fliers, posters, digital event map, and sponsorship brochure), SFS ARTFEST Logo, design ad for electronic billboards and market “Silent Auction” materials, coordinate with staff on the “Chalking It Out” and City’s Comic Fest exhibits, and Film Installation Screening. Consult with the City’s Community Engagement Staff for cross promotions and marketing materials using the City’s logo and/or approved designs involving 2024 SFS ARTFEST through each party’s social media forums (i.e. Facebook, Twitter, Instagram) and the website for the Heritage Arts in Public Places Program which will link with the consultant’s website “Uptowncrawlers.com.” Printing of marketing materials will be done by the City.
Art Fest Event Implementation:
Preview & Art Showcase - Promote to Santa Fe Springs Chamber members as an opportunity to network among the artists, and help engagement through crossmarketing efforts. This is an opportunity to connect with local businesses in seeking Artists, Vendors and event participants.
Drop off / Installation / Pick up of art work - Plan and coordinate with city staff for check-in, artwork drop-off, installation and return of all unsold artwork.
Sales of Art - Work collaboratively with city staff to conduct all sales of art at the Art Fest event.
Post Art Fest and Evaluation Report:
Final Report - Provide the City with a written summary and analysis report of all participating artists.
City Council Meeting June 20, 2023
Report Submitted By: Maricela Balderas/Ed Ramirez Date of Report: June 13, 2023 Department of Community Services
City of Santa Fe Springs
Meetings with City Staff:
Consultant will participate in all of the 2024 Art Fest Planning Committee meetings (meetings scheduled once a month, time and date to be determined). Attend and provide the Heritage Arts Advisory Committee updates at their regular monthly meetings January through May 2024. Consultant to present at the September 2023 HAAC meeting for the recommendation and selection of guest artists.
PROPOSED ART CONSULTANT TOTAL COST: $55,000.00
LEGAL REVIEW
The City Attorney Office has reviewed the Professional Services Agreement for Crepes and Grapes Café, LLC. Sandra Hahn.
FISCAL IMPACT
The $55,000.00 Art Consultant fees will be disbursed in accordance to the proposed fee schedule following the execution of the 2024 Art Fest Professional Service Agreement. This expenditure is included in the approved Public Art & Art Education program fund (10511001). The minimum estimated revenue of $15,000.00 will aid with the cost recovery of expenses.
The Mayor may call upon Ed Ramirez, Family and Human Services Manager, to answer any questions the Council may have regarding the Professional Services Agreement and proposed event fees.
Tom Hatch
Interim City Manager
Attachment(s)
1. Professional Services Agreement with Crepes and Grapes, LLC. for the 2024 SFS Art Fest
Attachment #1
1 CITY OF SANTA FE SPRINGS
PROFESSIONAL SERVICES AGREEMENT
WITH
CREPES & GRAPES CAFÉ, LLC
FOR 2024 SFS ARTFEST
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 20th day of June, 2023 (“Effective Date”), by and between the CITY OF SANTA FE SPRINGS, a municipal corporation (“CITY”), and Crepes & Grapes Café, LLC., a California corporation (“Consultant”).
W I T N E S S E T H :
WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to provide consulting services for the 2024 Art Fest event, as more fully described herein; and
WHEREAS, Consultant represents that it has that degree of specialized expertise contemplated within California Government Code section 37103, and holds all necessary requirements to practice and perform the services herein contemplated; and WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit “A” (the “Project”) and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
WHEREAS, no official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONSULTANT
1.1. Scope of Services. Consultant shall provide the professional services described and attached hereto as Exhibit “A” and Consultant’s Proposal, attached hereto as Exhibit “B,” both incorporated herein by this reference.
1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional Consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement.
1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;
Attachment #1
2 (b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement.
1.5. Non-Discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, except as permitted pursuant to section 12940 of the Government Code.
1.6. Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other Consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.
1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant’s sole cost and expense.
1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant’s covenant under this Section shall survive the termination of this Agreement.
2.0. COMPENSATION AND BILLING
2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit “C,” attached hereto and made a part of this Agreement by this reference (the “Fee Schedule”). Consultant’s total compensation shall not exceed $55,000.00 (dollars). Consultant recognizes that the Preview and Showcase Night scheduled for April 25, 2024 and Art Fest event on April 26, 2024 may be subject to change in response to COVID-19, and in such event will work with the City to establish a new fee schedule.
Attachment #1
3 2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in Exhibits A and B unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.
2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within twenty-five (25) days from the date City receives said invoice.
Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.
2.4. Records and Audits. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times from the Effective Date until two (2) years after termination of this Agreement.
3.0. TIME OF PERFORMANCE
3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within immediately from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit “D,” attached hereto and incorporated herein by this reference. The Project Schedule may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.
3.2. Excusable Delays. Except for rain, neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties.
Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, pandemics, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party.
4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of 11 months, ending on May 31, 2024, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. This Agreement may be extended by additional 1 year period upon mutual written agreement of both parties.
4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Consultant.
The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City.
4.3. Compensation. In the event of termination, City shall pay Consultant for Attachment #1
4 reasonable costs incurred and professional services satisfactorily performed up to and including the date of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant.
4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City’s sole risk and without liability or legal expense to Consultant.
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated “A,” Class X, or better in the most recent Best’s Key Insurance Rating Guide, and approved by City:
(a) Commercial general liability, including premises-operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit.
(b) Business automobile liability for owned vehicles, hired, and non-owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence for bodily injury and property damage.
(c) Workers’ compensation insurance as required by the State of California.
Consultant agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, agents, employees, and volunteers arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.
(d) Professional errors and omissions (“E&O”) liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability. If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance Attachment #1
5 during the life of this Agreement and for three years after completion of the work hereunder.
5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions:
(a) Additional insureds: “The City of Santa Fe Springs and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.”
(b) Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.”
(c) Other insurance: “The Consultant’s insurance coverage shall be primary insurance as respects the City of Santa Fe Springs, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Santa Fe Springs shall be excess and not contributing with the insurance provided by this policy.”
(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Santa Fe Springs, its officers, officials, agents, employees, and volunteers.
(e) The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.
5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The certificates of insurance shall be attached hereto as Exhibit “E” and incorporated herein by this reference.
5.5. Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.
6.0. GENERAL PROVISIONS
6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by Attachment #1
6 the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.
6.2. Representatives. The City Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.
Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.
6.3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement.
Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery, and (b) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.
IF TO CONSULTANT: IF TO CITY:
Crepes & Grapes, LLC.
Sandra Hahn
6560 Greenleaf Ave.
Whittier Ca, 90601
City of Santa Fe Springs
11710 E. Telegraph Road
Santa Fe Springs, CA 90670
Tel:(562) 696-3255
Cell: (562) 708-1475
Tel: (562) 868-0511
Attn: Maricela Balderas, Director
Department of Community
Services
Courtesy copy to:
City of Santa Fe Springs
9255 Pioneer Blvd
Santa Fe Springs, CA 90670
Attn: Ed Ramirez
Family & Human Services
Manager
Attachment #1
7 6.5. Attorneys’ Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.
6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles, California.
6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant’s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City’s consent, no subletting or assignment shall release Consultant of Consultant’s obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.
6.8. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Consultant’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.
Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.
6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.
Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the Attachment #1
8 services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.
6.10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.
6.12. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City.
6.13. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code section 6250 et seq.).
Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 6254.7, and of which Attachment #1
9 Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.
6.14. Conflict of Interest. Consultant and its officers, employees, associates and sub Consultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code sections 81000, et seq.) and Government Code section 1090.
During the term of this Agreement, Consultant and its officers, employees, associates and sub Consultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or sub Consultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.
6.15. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.
6.16. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.
6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.
6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.
6.19. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.
6.20. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.
6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring Attachment #1
10 or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.
6.23. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
6.24. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.
6.25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
6.26. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.
CONSULTANT
__________________________________ Date: __________________________ Signature
__________________________________ __________________________________ Sandra Hahn, Chief Executive Officer Social Security or Taxpayer ID Number
CITY OF SANTA FE SPRINGS
__________________________________ Date: __________________________ Juanita Martin
Mayor
Attachment #1
11 ATTEST:
___________________________________________________________________ Janet Martinez, City Clerk
APPROVED AS TO FORM:
__________________________________ Date: ________________________ Ivy M. Tsai, City Attorney
APPROVED AS TO CONTENT:
____________________________________ Date: _________________________ Ed Ramirez
Project Manager
DEPARTMENTAL APPROVAL:
____________________________________ Date: ________________________ Maricela Balderas
Director of Community Services
12 EXHIBIT A
SCOPE OF SERVICES
Artist Recruitment
- “Calling All Artists”–Commission professional artists, and recruit youth artists in local middle schools, high schools, colleges and non-profit organizations. Recruit and secure approximately 150 Artists with no more than two pieces of art per artist; medium of art should include but not limited to:
Fine Arts
Street Art
Cultural Art
Fashion
Educational workshops/crafts
Caricature artist
Poetry
Performing artist/Live Installations
- Recruit and coordinate selection of two guest artist. Consultant shall provide a proposal of recommended artists to be selected. The proposal shall include a biography and pictures of the 2023 People’s Choice artist winner and proposed guest artist’s work which will be presented to the Heritage Arts Advisory Committee (HAAC). The HAAC will then select and vote for two guest artists.
- Coordinate artist check-in and artwork drop to include completion of all necessary waivers.
Shall include providing registered artists proper entry credentials/passes. - Coordinate an informational artist recruitment orientation with local school administrators and organizations to communicate all requirements of artists and art fest application submittals.
- Help the CITY recruit and secure no less than fifteen (15) pop-up artist vendors to include cultural jewelry, handcrafted items, textiles, etc.
Jury Competition and Art Handling of Awards
- Art Handling: Responsible for the handling of all artworks as well as transportation of all art.
- Coordinate all efforts with selected jury panel for art jury competition to include members of the City Council and Heritage Arts Advisory Committee. Coordinate awards for art exhibit categories and disciplines: Painting, Sculpture, Photography, and Mixed Media. - Best of Show Trophies & Ribbons will be rewarded (provided by the City).
Juried Film International Exhibit / Film Freeway Platform - Shall provide “Open Call” for emerging filmmakers through Film Freeway. - Recruitment of filmmakers will include a biography and cinematic screen shots of the artist’s work.
- Approximately 8-18 filmmakers will be selected; dependent on film duration. Filmmakers will present their body of work. Set-up will include a filmmaker discussion during the festival.
- Consultant will provide materials and staff.
- Consultant will provide honorarium for host & film director. 13 - Best of Show Trophies will be rewarded (provided by the City) Preview & Art Showcase - Thursday, April 25, 2024
- Coordinate all art with mediums, that have been judged, will be on display throughout select areas of the Clarke Estate. There will be opportunities to meet with artists, film directors, actors and the business community.
- Assist City Staff with the coordination of art vendors, artisans, and pop-ups. - Consultant shall provide own staffing and arrange refreshments.
Donations/Sponsorships/Silent Auction
- Solicit potential sponsorships, and donations for to support Art Fest event. Consultant will receive a 10% finders fees for any new secured sponsorships. - Obtain artist artwork or other donations for silent auction component. - Consultant to heavily promote online pre-registration including pre-registration of payment methods.
Curation of art
- Receive, review and approve artist applications, oversee cataloging and documentation of all artwork, work with Artists on providing proper packaging of art for transportation.
Cataloging Protocols should include a database file that possesses the following information: Artist Name, Name of Art Piece, Sale Price, Medium, Final Size, Photo and Location of Art / Artist.
- Collect, secure and store all submitted art work. City to provide location. - Coordinate with Art Fest planning committee (City Staff) event layout and art components.
Identify medium categories and display locations.
“Chalk It Up”
- Consultant shall coordinate with City staff on designating area during the Art Fest event to highlight and promote winners of the Chalk it up City event. “SFS Comic Fest”
- Consultant shall coordinate with City staff integrating the City’s SFS Comic Con event into the Art Fest event.
Marketing
- Collaborate and consult the CITY’s Communications Specialists to promote and market ARTFEST 2024 through each Party’s social media forums (i.e. Facebook, Twitter, YouTube, and Instagram) which identifies marketing partnership under the Consultants name or business name.
- Attend various art events/shows (number & locations negotiable) representing the City throughout Southern California to promote and recruit participation in the 2024 SFS Art Fest.
Art Fest Event Implementation:
- Coordinate artist check-in and artwork drop to include completion of all necessary waivers. 14 - Plan and coordinate with City staff hanging of all artwork. Consultant shall solely be responsible for the handling of all artworks. This includes the following: 1) the hanging of all art as well as the transportation of all art; 2) All tools and equipment necessary to execute this directive. Consultant may use the City owned art displays, equipment, materials, such as ladders, display panels, hanging grids, hooks and easels. - Responsible for labeling and tagging of all artwork, once hung. Consultant to provide art labeling and tags (City of SFS logo provided by City staff). - Work collaboratively with CITY staff to conduct all sales of art at the Art Fest event. City will provide receipt to purchaser(s) of art sold; Consultant shall tag displayed items as sold; City staff will conduct all reporting of items sold and money collected; Report will include: Artist Info, Buyers Name and Contact Information including email, Sale Price, Artwork Name.
- Consultant will be responsible for the take down and proper storage of artwork. Consultant will schedule pick up dates of Artwork at the Clarke Estate following the Art Fest event.
Dates and times are to be negotiated with Consultant for the return of artwork. All uncollected artwork and silent auction items will be forfeited to the CITY and will be used as raffle items for future Art Fest events.
Post Art Fest and Evaluation
- Consultant will provide the City with a written evaluation report of all participating artists.
Report will include an analysis of the marketing effort, the preparation process, the Art Fest event, the total of artists and Catalogue, pop–up artist and vendors, and total sales from Art Fest (City staff will provide financial information). 15 EXHIBIT B
CONSULTANT’S PROPOSAL
16 17
EXHIBIT C
FEE SCHEDULE
In full consideration for the rendering of the services hereunder, and for any rights granted or relinquished by the Consultant under this Agreement, the CITY shall compensate the Consultant in accordance with the following payment schedule.
1. Upon execution of the Agreement, the Consultant shall be paid $10,000.00;
2. Upon Completion of the School teacher/administrator orientation on January 23, 2024, the Consultant shall be paid $10,000.00; and
3. Upon completion of the SFS ARTFEST event on April 26, 2024, the Consultant shall be paid $30,000.00; and
4. Upon completion of the Post-SFS ARTFEST evaluation report due May 28, 2024, the Consultant shall be paid $5,000.00.
18 EXHIBIT D
PROJECT SCHEDULE
Meetings with City
Consultant shall attend the following scheduled meetings with SFS ARTFEST Contract CITY Administrator to provide updates or TBD:
- 3rd Tuesday of the month, February – May, 2024 (time to be determined by CITY) - Meeting dates may be changed at the mutual consent of both Parties. - Heritage Arts Advisory Committee (HAAC) meetings January through May on the 4th Tuesday of each month at 9:00 a.m. Consultant to present at the September 26, 2023 HAAC meeting selection of guest artists.
CONSULTANT LIST OF DELIVERABLES
The following deliverables shall be managed by the Consultant. Consultant shall provide all deliverables in accordance with the mutually agreed upon timelines as stated herein. All reports shall be delivered electronically in PDF format.
a. Cataloging Protocols: Consultant shall provide the CITY with a database (Excel) file that includes the following information per the requested dates / timeline herein. - Artist Name
- Name of Art Piece
- Sale Price
- Medium
- Size
- Submitted Artwork Photos
- General Artist Information (phone, mailing address, school (if applicable), etc.) - Create and submit Cataloging binder to City for data entry on sales application by March 1, 2024.
Pre- Art Fest Preparation - Consultant shall provide the CITY with a schedule indicating the completion of tasks and providing the following information per the requested dates / timeline herein.
During the Pre-Art Fest preparation, the Consultant shall conduct, perform, and complete the following services:
a. Consultant shall design and print the visual marketing materials (i.e., postcards, flyers, posters, map program, and sponsorship brochure) for both Preview and Showcase night and event. In addition, Consultant shall design ad for the electronic CITY billboards, with CITY’s approval and specifications. Call to Artist marketing materials shall be created no later than September 2023 and continue promotion through event date. b. Consultant shall collaborate and consult the CITY’s Communications Specialist for cross promotions and marketing material using CITY’s logo and/or approved designs involving SFS ARTFEST 2024 through each Party’s social media forums (i.e., Facebook, Twitter, and Instagram) which identifies the marketing partnership under the Consultant’s website name “Artcrawlfest.com”. Social media marketing involving the CITY’s logo and/or designs shall be approved by the CITY Administrator.
19 c. With the City’s support the Art Fest Event Promotional Flyers shall be disseminated no later than September 1, 2023 and should be made available until date of event. d. Consultant shall design and market “Silent Auction” materials and Film Installation Screening and be approved by City by September, 2023.
e. Distribution of “Calling All Artists” Promotional Card – Consultant shall routinely distribute, upon receipt from the City, to local art venues / studios including local shops, boutiques, stores, and colleges. Consultant shall provide CITY with a report of “Calling All Artists” distribution list.
Distribution to contacts, facilities etc. begin no later than September 1, 2023 and remain available through deadline of artist recruitment. (CITY staff shall be responsible for distributing promotional cards within CITY facilities, residents and CITY schools). f. All Artwork designed by Consultant shall remain the sole property of the City to include both advertising materials and visual social media platforms. g. Consultant shall contact and recruit youth artists in the local high schools, middle schools and Colleges (i.e. Santa Fe High School, Pioneer High School, St. Paul High School, Lake Center, Rio Hondo College) and non-profit organizations no later than January 23, 2024. h. Consultant shall coordinate with the City to schedule an informational artist recruitment orientation lunch meeting provided by the CITY by November 2023 (Specific date to TBD by Consultant) or via Zoom (if required). Desired schedule time shall take place between the hours of 11:30am – 3:00pm (exact time to be determined by City and Consultant). i. Consultant shall report back to CITY upon completion of these tasks. Report shall include venues, schools, contact information, and dates of established contact. j. Consultant shall provide a proposal of recommended Artists to be guests to the SFS Art Fest 2024. The proposal shall include a biography and pictures of the artist’s work which will be presented to the Heritage Arts Advisory Committee (HAAC) at the August 2023 HAAC meeting. The HAAC will then select and vote on for two guest artist(s). The Featured Artist who is the winner of the 2023 People’s Choice award and two selected guest artists will receive a stipend provided by the CITY. Consultant shall be solely responsible for the handling of all artworks, art transportation and payment to artist from CITY. Consultant to provide ground staff (2-4) and work with assigned CITY staff.
k. Consultant shall recruit and secure between 150 exhibiting artists. Exhibiting artists can include student artists from local high schools, middle schools, colleges, and art schools with each student being required to submit no more than 2 pieces of artwork each; Exhibiting artists can also include individuals from the greater Los Angeles area, state, national, and international regions. Each artist is required to submit two pieces of artwork each; Film Artists / Installations, each artist / filmmaker is required to submit 1 film piece with supporting visuals each; 4 Gallery Artists with one selected curator to represent artists, each artist will showcase between 5 and 10 pieces of artwork each; 30 Silent Auction items; and 20-30 Artist retail Vendors.
l. Consultant will receive a 10% finders fees for any newly secured sponsorships. Consultant will notify CITY immediately of any secured sponsors and will submit documentation of all tenable sponsors for payment by February 2024 (exact date to be determined by Consultant and City).
Consultant will update solicitation promo cards, promote sponsorships for the SFS Art Fest 2024 as needed.
m. Consultant shall not accept more than 10% of Dia de Los Muertos artwork submitted by artists. 20 n. Art vendors submittals shall include but is not limited to the following:
i. Fine arts
ii. Glass blowing artistry (to be determined, if possible, due to equipment needs) iii. Face painting and balloon artists
iv. Street Art (muralist providing live art on canvas)
v. Budget for live artwork in the making (location to be determined) vi. Educational workshops/crafts (professional / CITY staff driven) vii. Caricature Artists
viii. Poetry (designate a poetry recital location)
ix. Performing Artist (to be part of entertainment)
x. Art Installations (i.e., Sculpture Garden)
xi. Film Installations
xii.Vehicles
xiii. Fashion
xiv. Photography
o. Art Vendors shall consist of, but is not limited to pop-up artists, cultural jewelry, handcrafted items, textiles, non-profits, etc.
p. Consultant shall provide staffing before, during open auction and closing of auction.
Consultant is to ensure that the Silent Auctions run smoothly, on time, and handled thoroughly from start to finish including the database and final close-out with auction winners. Consultant will use auction software that specifically supports mobile virtual bidding and auction website creation; creation of an online auction catalog with our auction items; creation of description, starting bids and/or buy-it-now options. Consultant will ensure that all communication is maintained with CITY staff regarding all monetary closing tasks. All materials such as easels, tags, special Silent Auction art related items, tickets, and some collateral materials to produce a Silent Auction event will be provided by Consultant. CITY will provide easels, tables, and black tablecloths. CITY will be responsible to collect all sales at closing of Silent Auction and must meet prior with CITY logistics and staff to plan a collaborative customer services payment plan.
- Coordinate donations delivery and pick-up with artist and donors. - Maintain the Silent Auction database.
- Input and update donations received in database.
- Input all contact information from donor into database. - Keep track of all items received.
- Determine starting values for each Silent Auction item. - Create bid sheets for each Silent Auction item.
- Setup Silent Auction display tables and ensure all Silent Auction areas are ready by the Preview & Art Showcase on April 25, 2024. Tend to Silent Auctions throughout the evening.
- Be in regular communication with Consultant’s staff during Silent Auction. - Remove unclaimed items and return to respective artist(s). - Consultant to provide staff week of, during and post (2-4) and working with assigned CITY staff for sales and payment of auction sales. q. Consultant shall refer all showcasing artists, artist vendors, food vendors, Health and ABC permits, entertainment, and performing artists, to Uptowncrawlers.com website for proper application and submission protocol. Consultant will forward updates to CITY website marketing team. CITY handles logistics, public safety, volunteers, decor and props, CITY art workshops, art sales, silent auction sales, public works, CITY staffing, CITY marketing, and CITY social media.
21 r. All hardcopy applications received from the Gus Velasco Neighborhood Center should be photographed or scanned and sent to Consultant via EMAIL. Applications may also be submitted electronically via www.artcrawlfest.com. No submissions will be permitted after the deadline of March 8, 2024.
s. Consultant shall submit all approved Cataloged Artists, Cataloged Silent Auction Items (follow cataloging protocol as referenced above) and approved Artist and Vendors to CITY by March 29, 2023.
t. Collection of Artwork and Storage at the Clark Estate is the responsibility of Consultant.
The following dates and times are available to CONSULTANT for collection and storage of artwork:
- Friday, April 19, 2024 - 11:00a.m. – 4:00p.m. (Art Deliveries) - Saturday, April 20, 2024 - 10:00a.m. – 3:00p.m. (Art Deliveries /Tent Set-Ups) - Monday, April 22, 2024 - 9:00a.m. – 4:00p.m. (Tent Set-Ups / Art Deliveries) - Tuesday, April 23, 2024 - 9:00a.m. – 4:00p.m. (Art Deliveries) - Wednesday, April 24, 2024 - 9:00a.m. – 6:00p.m. (Art Installations) - Thursday, April 25, 2024 - 10:00a.m. – 10:00p.m. (Installations / Silent Auction) - Thursday, April 25, 2024 – 5:00 p.m. – 9:00 p.m.
(PREVIEW & ART SHOWCASE)
- Friday, April 26, 2024 - 10:00 a.m. – Midnight (DAY OF EVENT) - Saturday, April 27, 2024 - 10:00a.m. – 2:00p.m. (Closing/ Art Pick up) u. Consultant shall coordinate with Contract CITY Administrator regarding event layout and art components. (CITY will schedule the meeting). Identify medium categories and display locations.
v. Consultant shall provide list of categories and display location layout to Contract CITY Administrator by April 1, 2024.
w. Consultant to assist and research local community based Food vendors. x. Consultant to assist City with event entertainment timeline for program. y. Consultant to work with City to send confirmations along with artist event packets, including parking passes, event details, and event location.
z. CITY will provide all checks for Feature and Guest Artist prior to event.
Art Fest Event Implementation - Consultant shall provide the Contract CITY Administrator with a schedule indicating the completion of tasks and provide the following information per the requested time frame herein.
a. Consultant shall be responsible for hanging all Art Work at the Clarke Estate b. CONSULTANT shall be responsible for preparation of all art to be labeled and tagged by April 24, 2024.
c. Consultant shall have all artwork hung and displayed by April 25, 2024, 3:00 p.m. d. Consultant shall have Silent Auction displayed and staffed. e. Consultant shall have all Feature and Guest artists secured and payments ready for exhibits at the day of event and staffed.
f. Consultant shall have all Garden Pool exhibits, Feature & Guest artist exhibits, installations, performances and/or displays ready and staffed
g. Consultant to verify with CITY set-up of Film stage, back drop, signage, lighting, and sound. h. Consultant to work with Film MC on film artists highlights and program i. CITY shall be responsible for handling all sales of art, vendors, and silent auction at the Clarke Estate
j. CITY to provide receipts to purchaser of art sold
22 k. CITY to provide receipts to artist and food vendors regarding booth purchases l. CITY shall tag displayed items as sold
m. CITY shall provide report to Consultant of any items sold and money collected by May 10, 2024 Report shall include: Artist Info, Buyer’s Name and Contact Information including email, Sale Price, Artwork Name
n. CITY will be responsible for all rentals (i.e., booths, tables, chairs, lighting, stage etc.) o. CITY will staff for logistics, security, vendors site location, parking, etc.
Post Art Fest and Art Show - Consultant shall provide the CITY with written reports as indicated by the requested timeline herein.
a. Consultant Debriefing Report: A special meeting between Consultant and CITY shall be held by May 10, 2024 to debrief and discuss the outcome of the festival. Consultant will draft a “Thank You” letter to all Artists, Schools, and Entertainers. In addition, Consultant shall present a written report to the City. This report will be presented at the HAAC meeting on May 28, 2024. The report shall be comprised of the following information: An analysis of the marketing effort, the preparation process, and the Art Fest event, the total of artists, vendors, and total sales of silent auction and any pertinent information regarding event. 23 EXHIBIT E
CERTIFICATES OF INSURANCE
Art Consultant Liability Certificate to be renewed upon execution of the agreement. Art Fest Event Insurance to be provided by City.
City Council Meeting June 20, 2023
Report Submitted By: Maricela Balderas/Gus Hernandez Date of Report: June 16, 2023 Department of Community Services
City of Santa Fe Springs
PRESENTATION
Proclamation declaring July 2023 As Park and Recreation Month in the City of Santa Fe Springs
BACKGROUND
Since 1985, people in the United States have celebrated Park and Recreation Month in July to promote building strong, vibrant and resilient communities through the power of parks and recreation and to recognize the more than 160,000 full-time park and recreation professionals — along with hundreds of thousands of part-time and seasonal workers and volunteers — that maintain our country’s local, state and community parks.
This year's theme — “Where Community Grows” — celebrates the vital role park and recreation professionals play in bringing people together, providing essential services and fostering the growth of our communities.
The City of Santa Fe Springs’ Park and Recreation professionals lead programs and initiatives on a daily basis that provide opportunities for people of all ages, abilities and identities to achieve a healthier lifestyle, promote and understand the importance of the outdoors, as well as bring our community closer through a variety of programs and services, adding spirit and a hometown feel to our Santa Fe Springs community.
The Mayor may call upon members of the Community Services Department to accept the proclamation.
Tom Hatch
Interim City Manager
Attachment(s):
1. Proclamation declaring July 2023 as Park and Recreation Month
RECOMMENDATION(S)
Proclaim July 2023 as Park and Recreation Month in the City of Santa Fe Springs.
ITEM NO. 15A
Attachment No. 1
Proclamation Declaring July as Park and Recreation Month WHEREAS, parks and recreation is an integral part of communities throughout this country, including Santa Fe Springs; and
WHEREAS, parks and recreation promotes health and wellness, improving the physical and mental health of people; and
WHEREAS, parks and recreation promotes time spent outdoors, which positively impacts mental health by increasing cognitive performance and well-being, and alleviating illnesses such as depression, attention deficit disorders, and Alzheimer’s; and
WHEREAS, parks and recreation encourages physical activities by providing space for popular sports, trails, swimming pools and many other activities designed to promote active lifestyles; and WHEREAS, parks and recreation is a leading provider of healthy meals, nutrition services and education; and
WHEREAS, park and recreation programming, such as out-of-school time programming, youth sports and outdoor play, are critical to childhood development; and WHEREAS, parks and recreation increases a community’s economic prosperity through increased property values, expansion of the local tax base, increased tourism, the attraction and retention of businesses, and crime reduction; and
WHEREAS, parks and recreation is essential and adaptable infrastructure that makes our communities resilient in the face of natural disasters and climate change; and WHEREAS, the U.S. House of Representatives has designated July as Parks and Recreation Month; and WHEREAS, the City of Santa Fe Springs recognizes the benefits derived from parks and recreation resources.
NOW, THEREFORE, be it resolved that the City of Santa Fe Springs will recognize July 2023 as Park and Recreation Month.
DATED this 20
th of June, 2023.
_____________________________
Juanita Martin, MAYOR
ATTEST:
_____________________________
Janet Martinez, CITY CLERK
City Council Meeting June 20, 2023
Report Submitted By: Maricela Balderas Date of Report: June 16, 2023 Department of Community Services
City of Santa Fe Springs
PRESENTATION
Introduction of Newly Promoted and New Community Services Employees
BACKGROUND
Over the last two months, Community Services Department has hired new employees and promoted internal staff in the Divisions of Family & Human Services and Library Services.
The following is a list of the newly hired and recently promoted employees:
Family & Human Services Division
Employee Name: Ramon Escobedo
Job Title: Program Coordinator (new hire)
Library Services Division
Employee Name: Amy Drayer
Job Title: Librarian II – Technical Services (internal promotion) Library Services Division
Employee: Jessica Magallanes
Job Title Librarian I
These employees are at tonight’s council meeting to be introduced to the City Council.
Tom Hatch
Interim City Manager
RECOMMENDATION
The Mayor may wish to call upon Director of Community Services, Maricela Balderas to introduce newly hired and recently promoted employees.
ITEM NO. 15B
City Council Meeting June 20, 2023
Report Submitted By: Raelene Barraza Date of Report: June 16, 2023 City Manager’s Office
City of Santa Fe Springs
PRESENTATION
Milestone Recognition
BACKGROUND
Quarterly, the City Council holds a Milestone Celebration to recognize residents for significant “milestone” achievements (e.g., significant birthdays or wedding anniversaries). Tonight, the following City residents have been invited to be recognized:
William Hernandez Jr. & Consuelo Hernandez – 65th Wedding Anniversary Tom Hatch
Interim City Manager
Attachment(s):
None
ITEM NO. 15C
City City Council Meeting June 20, 2023
Report Submitted By: Janet Martinez, City Clerk Date of Report: June 16, 2023 City of Santa Fe Springs
APPOINTMENTS TO COMMITTEES AND COMMISSIONS
Committee Vacancies Councilmember
Historical & Preservation 3 Rounds
Historical & Preservation 1 Zamora
Historical & Preservation 2 Sarno
Historical & Preservation 3 Martin
Family & Human Svcs 1 Rounds
Family & Human Svcs 1 Rodriguez
Parks & Recreation 4 Zamora
Parks & Recreation 1 Sarno
Parks & Recreation 2 Rodriguez
Senior 1 Rounds
Senior 3 Zamora
Senior 2 Sarno
Senior 4 Rodriguez
Senior 3 Martin
Youth Leadership Committee 2 Rounds
Youth Leadership Committee 2 Zamora
Youth Leadership Committee 2 Sarno
Youth Leadership Committee 2 Rodriguez
Youth Leadership Committee 4 Martin
Applications Received: None
Recent Actions: Paul and Yoko Nakamura were appointed to the Senior Advisory Committee.
Tom Hatch
Interim City Manager
Attachment(s):
1. Prospective Members
2. Committee Lists
ITEM NO. 18
Prospective Members for Various Committees/Commissions
Historical & Community Preservation
Family & Human Services
Heritage Arts
Personnel Advisory Board
Parks & Recreation
Planning Commission
Senior
Traffic Commission
Youth Leadership
9:30 a.m., Library Community Room
Qualifications: 18 Years of age, reside or active in the City Membership: 20 Residents appointed by City Council
Council Liaison: Vacant
APPOINTED BY NAME TERM EXPIRES
DEC 31, 2024
Rounds Maria Salazar
Vacant
Vacant
Vacant
Zamora Hilda Zamora*
Marina Gurrola
Mary Arias
Vacant
Sarno Vacant
Sally Gaitan
Jeannette Lizarraga
Vacant
Rodriguez Elena Lopez*
Mark Scoggins
Gloria Maghame
Blake Carter*
Martin Julie Garcia
Vacant
Vacant
Vacant
HISTORICAL & COMMUNITY PRESERVATION COMMITTEE
Meets the fourth Wednesday of each month
Qualifications: 18 Years of age, reside or active in the City Membership: 15 Residents Appointed by City Council
Council Liaison: Sarno
APPOINTED BY NAME TERM EXPIRES
DEC 31, 2024
Rounds Miriam Herrera
Gilbert Aguirre
Vacant
Zamora Francis Carbajal*
Gabriela Garcia
Christina Colón
Sarno Janie Aguirre
Peggy Radoumis
Dolores Duran
Rodriguez Adrianne Karnofel
Elena Lopez*
Vacant
Martin Bonnie Fox
Laurie Rios*
Kerry Ann Cobos
*Indicates person currently serves on three committees
Meets the third Wednesday of the month, except Jun., Sept., and Dec., at 5:45 p.m., Gus Velasco Neighborhood Center
5 Social Service Agency Representatives Appointed by the Committee
FAMILY & HUMAN SERVICES ADVISORY
COMMITTEE
HERITAGE ARTS ADVISORY COMMITTEE
Qualifications: 18 Years of age, reside or active in the City Membership: 9 Voting Members
APPOINTED BY NAME TERM EXPIRES
DEC 31, 2024
Rounds Maria Salazar
Zamora Hilda Zamora*
Sarno Peggy Radoumis
Rodriguez Francis Carbajal*
Martin Laurie Rios*
Elena Lopez*
Gloria Maghame
Vacant
Vacant
Council Liaison Bill Rounds
Council Alternate Vacant
Vacant
Maricela Balderas
Wayne Morrell
*Indicates person currently serves on three committees
Chamber of Commerce
Committee Representatives
Meets the Last Tuesday of the month, except Dec., at 9:00 a.m., at the Gus Velasco Neighborhood Center Room 1
6 Non-Voting Members
Family and Human Services Committee
Historical & Comm. Preservation Committee
Planning Commission
City Manager
Director of Community Services
Director of Planning
Council/Staff Representatives
Qualifications: 18 Years of age, reside or active in the City Membership: 25
Council Liaison: Rounds
APPOINTED BY NAME TERM EXPIRES
DEC 31, 2024
Rounds David (Kurt) Hamra
Joe Avila
Eddie Barrios
Ralph Aranda
William Logan
Zamora Vacant
John Mora
Vacant
Vacant
Vacant
Sarno Dani Cook
Kerry Ann Cobos
Jeannette Lizarraga
Mark Scoggins
Vacant
Rodriguez Priscilla Rodriguez
Lisa Garcia
Johnny Hernandez
Vacant
Vacant
Martin Elizabeth Ford
Andrea Lopez
Nancy Krueger
Dolores Romero
Mary Anderson
*Indicates person currently serves on three committees
Meets the First Wednesday of the month, except Jul., Aug., and Dec., 6:30 p.m., Town Center Hall, Meeting Room #1
Subcommittee Meets at 5:30 p.m.
PARKS & RECREATION ADVISORY
COMMITTEE
PLANNING COMMISSION
Qualifications: 18 Years of age, reside or active in the City Membership:
APPOINTED BY NAME
Rounds David Ayala
Sarno Joseph Flores
Rodriguez Francis Carbajal*
Martin John Mora
Zamora Gabriel Jimenez
Meets the second Monday of every Month at 4:30 p.m.,
Council Chambers
5 Qualifications: 18 Years of age, reside or active in the City Membership: 25
Council Liaison: Sarno
APPOINTED BY NAME TERM EXPIRES
DEC 31, 2024
Rounds Astrid Shesterkin
Dolores Romero
Paul Nakamura
Yoko Nakamura
Vacant
Zamora Hilda Zamora*
Josefina Lara
Vacant
Vacant
Vacant
Sarno Gilbert Aguirre
Janie Aguirre
Bonnie Fox
Vacant
Vacant
Rodriguez Johnny Hernandez
Vacant
Vacant
Vacant
Vacant
Martin Dolores Duran
Vacant
Nancy Krueger
Vacant
Vacant
*Indicates person currently serves on three committees
SENIOR ADVISORY COMMITTEE
Meets the Second Tuesday of the month, except Jun., Sep., and Dec., at 9:30 a.m., Gus Velasco Neighborhood Center
TRAFFIC COMMISSION
Membership:
Qualifications: 18 Years of age, reside or active in the City
APPOINTED BY NAME
Rounds Sally Gaitan
Sarno Johana Coca
Rodriguez Felix Miranda
Martin Linda Vallejo*
Zamora Blake Carter*
Meets the Third Thursday of every month, at 6:00 p.m., Council Chambers 5 Membership: 20
Council Liaison: Martin
APPOINTED BY NAME TERM EXPIRES
DEC 31, 2024
Rounds Jilliana Casillas
Jaeleen Casillas
Vacant
Vacant
Zamora Vanessa Doss
Valerie Gamboa
Vacant
Vacant
Sarno Aaron Doss
Valerie Bojorquez
Vacant
Vacant
Rodriguez Zulema Gamboa
Jisel Morales
Vacant
Vacant
Martin Vacant
Vacant
Vacant
Vacant
YOUTH LEADERSHIP COMMITTEE
Qualifications: Ages 13-18, reside in Santa Fe Springs
Meets the First Monday of every month, at 6:30 p.m., Gus Velasco Neighborhood Center Ineligible Members for Various Committees/Commissions
Historical & Community Preservation
Family & Human Services
Heritage Arts
Personnel Advisory Board
Parks & Recreation
Blake Carter (until November 2023)
Planning Commission
Senior
Traffic Commission
Youth Leadership