APPROVED: 12/5/2023
MINUTES OF THE REGULAR MEETINGS OF THE
CITY COUNCIL
November 21, 2023
CALL TO ORDER
Mayor Martin called the meeting to order at 6:02 p.m.
ROLL CALL
Members present: Councilmembers/Directors: Rodriguez, Rounds, Zamora, Mayor Pro Tem/Vice Chair Sarno, and Mayor/Chair Martin.
Members absent: None.
INVOCATION
Councilmember Rounds led the invocation.
PLEDGE OF ALLEGIANCE
Youth Leadership Advisory Committee Members, Valerie Gamboa and Zulema Gamboa led the pledge of allegiance.
INTRODUCTIONS
Mayor Martin introduced the following members from the Chamber of Commerce:
1. Kathie Fink, CEO, Santa Fe Springs Chamber of Commerce
PRESENTATIONS
1. RECOGNITION OF THE SANTA FE HIGH SCHOOL CHEER TEAM FOR FIRST
PLACE AT THE UNIVERSAL CHEERLEADERS ASSOCIATION REGIONALS (CITY
MANAGER)
PUBLIC COMMENTS
The following persons spoke under public comments: Bruce Crow.
STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
• Director of Community Services, Maricela Balderas promoted the following upcoming events: 1) First Friday Christmas Carol, 2) Tree Lighting Ceremony, 3) Santa Float Program Schedule, 4) Las Posadas Event, and 5) Neighborly Elf Basket Program
Director of Planning, Wayne Morrell spoke about the Chick-Fil-A opening. • Fire Chief, Chad Van Meeteren promoted "Breakfast with First "
Responders.
PUBLIC FINANCING AUTHORITY, WATER UTILITY AUTHORITY, HOUSING
SUCCESSOR, SUCCESSOR AGENCY, AND CITY COUNCIL
Minutes of the November 21, 2023 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
REGULAR BUSINESS
CITY COUNCIL
AQUATIC CENTER IMPROVEMENT PROJECT (PHASE 1A) - AUTHORIZATION TO
ADVERTISE FOR CONSTRUCTION BIDS (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Plans and Specifications for Phase 1A; and 2) Approve the inclusion of a bonus/penalty in the construction contract documents for Phase 1A in an amount not-to-exceed $3,500 per calendar day to incentivize the contractor to complete the project in early summer 2024 and maximize the swim season; and
3) Authorize the City Engineer to advertise for construction bids; and 4) Take such additional, related, action that may be desirable.
City Manager, René Bobadilla provided a brief presentation on Item No. 2.
It was moved by Mayor Pro Tem Sarno, seconded by Councilmember Rodriguez, to approve the Plans and Specifications for Phase 1A, approve the inclusion of a bonus/penalty in the construction contract documents for Phase 1A in an amount not-to-exceed $3,500 per calendar day to incentivize the contractor to complete the project in early summer 2024 and maximize the swim season, authorize the City Engineer to advertise for construction bids, and take such additional, related, action that may be desirable., by the following vote:
Ayes: Rodriguez, Rounds, Zamora, Sarno, Martin
Nayes: None
Absent: None
Recused: None
RESIDENTIAL ALLEY IMPROVEMENTS - AUTHORIZATION TO ADVERTISE FOR
CONSTRUCTION BIDS (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Plans and Specifications; and
2) Authorize the City Engineer to advertise for construction bids; and 3) Take such additional, related, action that may be desirable.
City Manager, René Bobadilla provided a brief presentation on Item No. 3. City Attorney, Ivy M. Tsai clarified that there are no financial conflicts of interest presented with this item
Minutes of the November 21, 2023 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
because the FPPC rules relating to real property interests contain a specific exception for repairs, replacement, or maintenance of existing streets.
It was moved by Councilmember Rounds, seconded by Councilmember Zamora, to approve the Plans and Specifications, authorize the City Engineer to advertise for construction bids, and take such additional, related, action that may be desirable., by the following vote:
Ayes: Rodriguez, Rounds, Zamora, Sarno, Martin
Nayes: None
Absent: None
Recused: None
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a Councilmember wishes to discuss should be designated at this time. All other items may be approved in a single motion Such approval will also waive the reading of any ordinance
PUBLIC FINANCING AUTHORITY
4. MINUTES OF THE OCTOBER 17, 2023 PUBLIC FINANCING AUTHORITY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Approve the minutes as submitted.
MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED THROUGH
THE CITY OF SANTA FE SPRINGS PUBLIC FINANCING AUTHORITY (PFA) (FINANCE)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Receive and file the report.
WATER UTILITY AUTHORITY
MINUTES OF THE OCTOBER 17, 2023 WATER UTILITY AUTHORITY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Approve the minutes as submitted.
7. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED THROUGH
THE CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY (WUA) (FINANCE) RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Receive and file the report
Minutes of the November 21, 2023 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
8. STATUS UPDATE OF WATER-RELATED CAPITAL IMPROVEMENT PROJECTS (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Receive and file the report; and
2) Take such additional, related action that may be desirable.
WATER WELL NO. 2 TREATMENT SYSTEM - AWARD OF CONTRACT FOR
ENGINEERING AND DESIGN SERVICES (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Award a contract to Hoch Consulting of Oceanside, CA in an amount not-to-exceed $220,000 for engineering and design services for the Water Well No. 2 Treatment System project; and
2) Appropriate $275,000 from the Water Fund Reserves to the Water Well No. 2 Treatment Engineering and Design; and
3) Authorize the Board Chairperson to execute the agreement; and 4) Take such additional, related, action that may be desirable.
10. ON-CALL SCADA PROGRAMING AND MAINTENANCE - REJECTION OF
PROPOSALS (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Reject the proposals received for the project; and
2) Authorize the City Engineer to re-solicit proposals for the On-call SCADA Programming and Maintenance; and
3) Take such additional, related, action that may be desirable.
11. WATER WELL NO. 12 ASSESSMENT SERVICES - AWARD OF CONTRACT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Award a contract to Best Environmental Subsurface Sampling Technologies (BESST) Inc. of San Rafael, CA in the amount not-to-exceed $108,958 for Assessment of Water Well No. 12; and
2) Appropriate $141,646 from the Water Fund Reserves to the Water Well No. 12 Assessment; and
Minutes of the November 21, 2023 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
3) Authorize the Mayor to execute the agreement; and
4) Take such additional, related, action that may be desirable.
HOUSING SUCCESSOR
MINUTES OF THE OCTOBER 17, 2023 REGULAR CITY COUNCIL MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Housing Successor:
1) Approve the minutes as submitted.
SUCCESSOR AGENCY
MINUTES OF THE OCTOBER 17, 2023 REGULAR CITY COUNCIL MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Successor Agency:
1) Approve the minutes as submitted.
CITY COUNCIL
14. MINUTES OF THE OCTOBER 17, 2023 REGULAR CITY COUNCIL MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.
15. AUTHORIZE THE FIVE-YEAR LEASE OF STATIONARY AUTOMATED LICENSE
PLATE READER (ALPR) CAMERAS (POLICE SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the Director of Police Services to enter into a five-year lease agreement, in a final form approved by the City Attorney's office, with Flock Group Inc. for thirty Automated License Plate Readers (ALPR) in an amount not to exceed $75,000 on a yearly basis for a total amount of $375,000 over 5 years.
APPROVAL OF SIDE LETTERS FOR VACATION MAXIMUM ACCRUAL INCREASE
AND VACATION CASH OUT INCREASE FOR THE SANTA FE SPRINGS
EMPLOYEES ASSOCIATION, THE SANTA FE SPRINGS FIREFIGHTERS
ASSOCIATION AND THE EXECUTIVE, MANAGEMENT AND CONFIDENTIAL
ASSOCIATION (HUMAN RESOURCES/FINANCE)
Minutes of the November 21, 2023 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
RECOMMENDATION: It is recommended that the City Council:
1) Approve Side Letter #3 (Vacation Maximum Accrual Increase and Vacation Cash Out) to the 2021-2025 Memorandum of Understanding between the City of Santa Fe Springs and the Santa Fe Springs Employees Association. 2) Approve Side Letter #1 (Vacation Maximum Accrual Increase and Vacation Cash Out) to the 2021-2024 Memorandum of Understanding between the City of Santa Fe Springs and the Santa Fe Springs Firefighters Association. 3) Approve Side Letter #1 (Vacation Maximum Accrual Increase and Vacation Cash Out) to the 2021-2024 Agreement between the City of Santa Fe Springs and the Santa Fe Executive, Management and Confidential Association.
It was moved by Councilmember Zamora, seconded by Councilmember Rounds, to approve the consent calendar, by the following vote:
Ayes: Rodríguez, Rounds, Zamora, Sarno, Martin
Nayes: None
Absent: None
Recused: None
APPOINTMENTS TO BOARDS, COMMITTEES, COMMISSIONS
None.
COUNCIL COMMENTS/AB1234 COUNCIL CONFERENCE REPORTING
Councilmember Rodriguez spoke about the Veteran's Day ceremony at the previous council meeting. She thanked the City for supporting L.A CADA and acknowledged the Women's Club for their contributions.
Councilmember Rounds thanked staff and looked forward to the upcoming holidays. He wished everyone happy holidays.
Councilmember Zamora wished all residents a Happy Thanksgiving and thanked first responders. Lastly, he thanked staff and spoke about the Chick-Fil-A grand opening.
Mayor Pro Tem Sarno wished everyone a Happy Thanksgiving. He thanked Director of Planning, Wayne Morrell for his work on the Chick-Fil-A.
Mayor Martin thanked everyone in attendance and wished everyone a Happy Thanksgiving.
ADJOURNMENT
Mayor Martin adjourned the meeting at 6:33 p.m. in memory of Metropolitan Little League Member, Lorene Garcia and Harold H. Adishian. She also asked to keep residents Christian Lara and Mrs. Janie Aguirre in thoughts and prayers.
Minutes of the November 21, 2023 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
Jay Sarno
Mayor
ATTEST:
12-12-2023
Fernando N. Muñoz Date
Deputy City Clerk