Agenda packet, first session — Santa Fe Springs City Council, May 21, 2024

Agenda

05.21.2024 - AGENDA - REGULAR CITY COUNCIL MEETING.PDF
Meeting Materials

05.21.2024 - AGENDA PACKET.PDF

1. Documents:

2. Documents:

CITY OF SANTA FE SPRINGS

MEETINGS OF THE PUBLIC FINANCING AUTHORITY,

WATER UTILITY AUTHORITY, HOUSING SUCCESSOR,

SUCCESSOR AGENCY, AND CITY COUNCIL
AGENDA
TUESDAY, MAY 21, 2024
AT 6:00 P.M.

CITY HALL COUNCIL CHAMBERS
11710 TELEGRAPH ROAD
SANTA FE SPRINGS, CA 90670

CITY COUNCIL
Jay Sarno, Mayor
William K. Rounds, Mayor Pro Tem
Juanita Martin, Councilmember
Annette Rodriguez, Councilmember
Joe Angel Zamora, Councilmember

CITY MANAGER CITY ATTORNEY
René Bobadilla, P.E. Ivy M. Tsai

CITY STAFF
Assistant City Manager Nicholas Razo
Fire Chief Chad Van Meeteren
Police Chief Aviv Bar
Director of Community Services Maricela Balderas
Director of Finance Lana Dich
Director of Parks & Recreation Gus Hernandez
Director of Planning Cuong H. Nguyen
Director of Police Services Dino Torres
Director of Public Works James Enriquez
May 21, 2024: City Council Meeting Page 2 of 8

NOTICES
This City Council Meeting (“Council”) will be held in person and will meet at City Hall – City Council Chambers, 11710 E. Telegraph Road, Santa Fe Springs, California. The meeting will be live streamed on the City’s YouTube Channel and can be accessed on the City’s website via the following link:
https://santafesprings.org/city_council/city_council_meetings/index.php Americans with Disabilities Act: In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s Office. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

SB 1439: Effective January 1, 2023, City Council Members are subject to SB 1439 and cannot participate in certain decisions for a year after accepting campaign contributions of more than $250 from an interested person. The Council Member would need to disclose the donation and abstain from voting.

Public Comments: The public is encouraged to address City Council on any matter listed on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council on the day of the meeting, please fill out a speaker card provided at the door and submit it to City Clerk staff. You may also submit comments in writing by sending them to the City Clerk's Office at [email protected]. All written comments received by 12:00 p.m. the day of the City Council Meeting will be distributed to the City Council and made a part of the official record of the meeting. Written comments will not be read at the meeting, only the name of the person submitting the comment will be announced. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

Please Note: Staff reports and supplemental attachments are available for inspection at the office of the City Clerk in City Hall, during regular business hours 7:30 a.m. – 5:30 p.m., Monday – Thursday. Telephone: (562) 868-0511.

May 21, 2024: City Council Meeting Page 3 of 8

CALL TO ORDER

ROLL CALL

INVOCATION

PLEDGE OF ALLEGIANCE

INTRODUCTIONS

PRESENTATIONS

1. LAKE CENTER MIDDLE SCHOOL – 8TH GRADE STUDENTS ON THE 2024 WASHINGTON D.C. TRIP

2. INTRODUCTION OF THE 2024 MEMORIAL SCHOLARSHIP PROGRAM

RECIPIENTS (CITY MANAGER)

3. ADVISORY COMMITTEE REPORT – FAMILY & HUMAN SERVICES
(COMMUNITY SERVICES)

4. PROCLAIMING MAY 15, 2024 AS SANTA FE SPRINGS HISTORY DAY – CELEBRATING 67TH ANNIVERSARY AS A MUNICIPAL GOVERNMENT AGENCY (COMMUNITY SERVICES)

CHANGES TO AGENDA

PUBLIC COMMENTS ON NON-AGENDA & NON-PUBLIC HEARING AGENDA ITEMS At this time, the general public may address the City Council on both non-agenda and nonpublic hearing agenda items. Comments relating to public hearing items will be heard during the public hearing. Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the City Council.

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST

PUBLIC FINANCING AUTHORITY, WATER UTILITY AUTHORITY, HOUSING

SUCCESSOR, SUCCESSOR AGENCY, AND CITY COUNCIL AGENDA
PUBLIC HEARING – NONE
OLD BUSINESS – NONE

REGULAR BUSINESS
May 21, 2024: City Council Meeting Page 4 of 8

5. FORMATION OF CITY COUNCIL BILLBOARD AD HOC COMMITTEE (PLANNING)
RECOMMENDATION: It is recommended that the City Council:
1) Form an ad hoc committee of two City Council members to meet with staff to study and review the City’s code provisions relating to billboards; and 2) Take such additional, related action that may be desirable.

6. TRAFFIC SIGNAL BOX APPROVAL – GABRIELENO TONGVA SAN GABRIEL

BAND OF MISSION INDIANS ARTWORK (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the art rendering, by artist Candace Galvan, for the Gabrieleno Tongva San Gabriel Band of Mission Indians themed traffic signal box; and 2) Authorize staff to compensate Candace Galvan as part of this traffic signal box art project.

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a Councilmember wishes to discuss should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.

PUBLIC FINANCING AUTHORITY

7. MINUTES OF THE APRIL 16, 2024 PUBLIC FINANCING AUTHORITY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Approve the minutes as submitted.

8. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED

THROUGH THE CITY OF SANTA FE SPRINGS PUBLIC FINANCING AUTHORITY (PFA) (FINANCE)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Receive and file the report.

WATER UTILITY AUTHORITY

9. MINUTES OF THE APRIL 16, 2024 WATER UTILITY AUTHORITY MEETINGS (CITY CLERK)
May 21, 2024: City Council Meeting Page 5 of 8
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Approve the minutes as submitted.

10. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED

THROUGH THE CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY (WUA) (FINANCE)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Receive and file the report.

HOUSING SUCCESSOR

11. MINUTES OF THE APRIL 16, 2024 HOUSING SUCCESSOR MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Housing Successor:
1) Approve the minutes as submitted.

SUCCESSOR AGENCY

12. MINUTES OF THE APRIL 16, 2024 SUCCESSOR AGENCY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Successor Agency:
1) Approve the minutes as submitted.

CITY COUNCIL

13. MINUTES OF THE APRIL 16, 2024 SPECIAL AND REGULAR CITY COUNCIL

MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.

14. SECOND READING AND ADOPTION OF ORDINANCE NO. 1138, APPROVING A ZONE TEXT AMENDMENT TO AMEND TITLE 15 (LAND USE), CHAPTER 155 (ZONING) FOR TEMPORARY TRUCK, TRAILER, CHASSIS AND/OR

CONTAINER STORAGE, OF THE SANTA FE SPRINGS MUNICIPAL CODE, AND

DETERMINE THAT THE ACTION IS EXEMPT UNDER CEQA (PLANNING) RECOMMENDATION: It is recommended that the City Council:

May 21, 2024: City Council Meeting Page 6 of 8
1) Find and determine that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3), which indicates that CEQA only applies to projects that have a “significant effect on the environment” as defined in Public Resources Code Section 21068 and in CEQA Guidelines Section 15382; and 2) Find and determine that the proposed Zone Text Amendment is consistent with the goals, policies, and program of the City’s General Plan; and 3) Adopt Ordinance No. 1138 by title, adopting a Zone Text Amendment to add Section 155.656.1 (Truck, Trailer, Chassis or Container Storage, Temporary) and modify Section 155.003 (Definitions), to Chapter 155 (Zoning) of Title 15 (Land Use) of the Santa Fe Springs Municipal Code; and
4) Take such additional, related action that may be desirable.

15. ORDINANCE NO. 1139 TO SET CITY COUNCIL MEETINGS BY RESOLUTION (CITY ATTORNEY)
RECOMMENDATION: It is recommended that the City Council:
1) Read by title only, and waive further reading, Ordinance No. 1139:

AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING
SECTION 30.15 OF CHAPTER 30 OF TITLE III (ADMINISTRATION) OF THE

SANTA FE SPRINGS MUNICIPAL CODE RELATING TO CITY COUNCIL

MEETINGS
2) Take such additional, related action that may be desirable.

16. AMENDMENT TO ATQOR AGREEMENT FOR UKG COMPANY (UKG)

SOFTWARE IMPLEMENTATION SERVICES (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the City Manager to execute the attached amendment to the agreement with AtQor for UKG's workforce management and payroll software implementation in an amount that shall not exceed $275,000; and
2) Appropriate $225,000 from the FY 2023-24 General Fund reserve to project FA 24002 for the Workforce Management and Payroll Solution implementation.

17. RESOLUTION NO. 9907 – APPROVING THE ADOPTION OF THE MULTIPLE EMPLOYER OTHER POST-EMPLOYMENT BENEFITS (OPEB)/PENSION 115

TRUST ADMINISTERED BY SHUSTER ADVISORY GROUP, LLC (FINANCE) RECOMMENDATION: It is recommended that the City Council:

May 21, 2024: City Council Meeting Page 7 of 8
1) Adopt Resolution No. 9907 approving the adoption of the multiple employer Other Post-Employment Benefits (OPEB) and Pension 115 Trust administered by Shuster Advisory Group; and
2) Authorize the City Manager to discontinue the City’s current participation in the California Employers’ Retiree Benefit Trust (CERBT) and the California Employers’ Pension Prefunding Trust (CEPPT) administered by California Public Employee’s Retirement System (CalPERS).

18. POLICE SERVICES STAGING FACILITY STORM DAMAGE – EMERGENCY

REPAIRS UPDATE (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Pursuant to Santa Fe Springs Municipal Code Section 34.23 and California Public Contract Code Section 22050, by a four-fifths vote authorize continuing the repairs without competitive bidding; and
2) Take such additional, related action that may be desirable.

19. CITY CLERK’S OFFICE RENOVATION – FINAL PAYMENT (PUBLIC WORKS) RECOMMENDATION: It is recommended that the City Council:
1) Approve the Final Payment to CTG Construction, Inc., of Wilmington, California for $165,200 (Less 5% Retention) for the subject project; and 2) Approve the final contract amount with CTG Construction in the amount of $289,700, including the aggregate change order amount of $64,700; and 3) Appropriate additional funds in the amount of $20,000 from the Utility Users Tax Capital Improvement Fund to the City Clerk’s Office Improvements (PW220020); and
4) Take such additional, related action that may be desirable.

20. SANTA FE SPRINGS LIGHTING DISTRICT NO. 1 – ADOPTION OF RESOLUTION NO. 9908 AND RESOLUTION NO. 9909 (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 9908, approving the Engineer’s Report (Fiscal Year 2024/25) in conjunction with the annual levy of assessments for Street Lighting District No. 1; and
2) Adopt Resolution No. 9909, declaring the City of Santa Fe Springs’ intention to provide for an annual levy and collection of assessments for Lighting District No.

May 21, 2024: City Council Meeting Page 8 of 8
1, and setting the public hearing for the Council meeting on June 18, 2024 at 6:00 p.m.; and
3) Take such additional, related action that may be desirable.

21. HERITAGE SPRINGS ASSESSMENT DISTRICT NO. 2001-01 (HAWKINS STREET AND PALM DRIVE) – ADOPTION OF RESOLUTION NO. 9910 AND RESOLUTION NO. 9911 (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 9910, approving the Engineer’s Report (Fiscal Year 2024/25) in conjunction with the annual levy of assessments for the Heritage Springs Assessment District No. 2001-01; and
2) Adopt Resolution No. 9911, declaring the City of Santa Fe Springs’ intention to provide for an annual levy and collection of assessments for Heritage Springs Assessment District No. 2001-01 (Hawkins Street and Palm Drive), and setting the public hearing for the Council meeting of June 18, 2024 at 6:00 p.m.; and 3) Take such additional, related action that may be desirable.

APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS
COUNCIL COMMENTS/AB1234 COUNCIL CONFERENCE REPORTING
Council member announcements; requests for future agenda items; conference/meetings reports. Members of the City Council will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).

ADJOURNMENT
I, Fernando N. Muñoz, Deputy City Clerk for the City of Santa Fe Springs hereby certify that a copy of this agenda has been posted no less than 72 hours at the following locations; City’s website at www.santafesprings.org; Santa Fe Springs City Hall, 11710 Telegraph Road; Santa Fe Springs City Library, 11700 Telegraph Road; and the Town Center Plaza (Kiosk), 11740 Telegraph Road.

CITY OF SANTA FE SPRINGS

MEETINGS OF THE PUBLIC FINANCING AUTHORITY,

WATER UTILITY AUTHORITY, HOUSING SUCCESSOR,

SUCCESSOR AGENCY, AND CITY COUNCIL
AGENDA
TUESDAY, MAY 21, 2024
AT 6:00 P.M.

CITY HALL COUNCIL CHAMBERS
11710 TELEGRAPH ROAD
SANTA FE SPRINGS, CA 90670

CITY COUNCIL
Jay Sarno, Mayor
William K. Rounds, Mayor Pro Tem
Juanita Martin, Councilmember
Annette Rodriguez, Councilmember
Joe Angel Zamora, Councilmember

CITY MANAGER CITY ATTORNEY
René Bobadilla, P.E. Ivy M. Tsai

May 21, 2024: City Council Meeting Page 3 of 8

CALL TO ORDER

ROLL CALL

INVOCATION

PLEDGE OF ALLEGIANCE

INTRODUCTIONS

PRESENTATIONS

1. LAKE CENTER MIDDLE SCHOOL – 8TH GRADE STUDENTS ON THE 2024 WASHINGTON D.C. TRIP

2. INTRODUCTION OF THE 2024 MEMORIAL SCHOLARSHIP PROGRAM

RECIPIENTS (CITY MANAGER)

3. ADVISORY COMMITTEE REPORT – FAMILY & HUMAN SERVICES
(COMMUNITY SERVICES)

4. PROCLAIMING MAY 15, 2024 AS SANTA FE SPRINGS HISTORY DAY – CELEBRATING 67TH ANNIVERSARY AS A MUNICIPAL GOVERNMENT AGENCY (COMMUNITY SERVICES)

CHANGES TO AGENDA

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST

PUBLIC FINANCING AUTHORITY, WATER UTILITY AUTHORITY, HOUSING

SUCCESSOR, SUCCESSOR AGENCY, AND CITY COUNCIL AGENDA
PUBLIC HEARING – NONE
OLD BUSINESS – NONE

REGULAR BUSINESS
May 21, 2024: City Council Meeting Page 4 of 8

6. TRAFFIC SIGNAL BOX APPROVAL – GABRIELENO TONGVA SAN GABRIEL

PUBLIC FINANCING AUTHORITY

7. MINUTES OF THE APRIL 16, 2024 PUBLIC FINANCING AUTHORITY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Approve the minutes as submitted.

8. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED

THROUGH THE CITY OF SANTA FE SPRINGS PUBLIC FINANCING AUTHORITY (PFA) (FINANCE)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Receive and file the report.

WATER UTILITY AUTHORITY

10. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED

THROUGH THE CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY (WUA) (FINANCE)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Receive and file the report.

HOUSING SUCCESSOR

11. MINUTES OF THE APRIL 16, 2024 HOUSING SUCCESSOR MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Housing Successor:
1) Approve the minutes as submitted.

SUCCESSOR AGENCY

12. MINUTES OF THE APRIL 16, 2024 SUCCESSOR AGENCY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Successor Agency:
1) Approve the minutes as submitted.

CITY COUNCIL

13. MINUTES OF THE APRIL 16, 2024 SPECIAL AND REGULAR CITY COUNCIL

MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.

14. SECOND READING AND ADOPTION OF ORDINANCE NO. 1138, APPROVING A ZONE TEXT AMENDMENT TO AMEND TITLE 15 (LAND USE), CHAPTER 155 (ZONING) FOR TEMPORARY TRUCK, TRAILER, CHASSIS AND/OR

CONTAINER STORAGE, OF THE SANTA FE SPRINGS MUNICIPAL CODE, AND

DETERMINE THAT THE ACTION IS EXEMPT UNDER CEQA (PLANNING) RECOMMENDATION: It is recommended that the City Council:

AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING
SECTION 30.15 OF CHAPTER 30 OF TITLE III (ADMINISTRATION) OF THE

SANTA FE SPRINGS MUNICIPAL CODE RELATING TO CITY COUNCIL

MEETINGS
2) Take such additional, related action that may be desirable.

16. AMENDMENT TO ATQOR AGREEMENT FOR UKG COMPANY (UKG)

17. RESOLUTION NO. 9907 – APPROVING THE ADOPTION OF THE MULTIPLE EMPLOYER OTHER POST-EMPLOYMENT BENEFITS (OPEB)/PENSION 115

TRUST ADMINISTERED BY SHUSTER ADVISORY GROUP, LLC (FINANCE) RECOMMENDATION: It is recommended that the City Council:

18. POLICE SERVICES STAGING FACILITY STORM DAMAGE – EMERGENCY

ITEM # 5

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Cuong Nguyen, Director of Community Development
SUBJECT: FORMATION OF CITY COUNCIL BILLBOARD AD HOC COMMITTEE DATE: May 21, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Form an ad hoc committee of two City Council members to meet with staff to study and review the City’s code provisions relating to billboards; and 2) Take such additional, related, action that may be desirable.

FISCAL IMPACT
N/A

BACKGROUND
City staff has been made aware of various parties interested in locating billboards within the City, indicating potential billboard application submittals in the near future. Previously, the City Council formed an ad hoc committee to study issues related to the City’s code provisions on billboards, including development agreements. Given that it has been some time since this issue was last reviewed, staff recommends that the City Council form a new ad hoc committee composed of two City Council members. This committee will work with staff to study and review the City’s current code provisions relating to billboards, including location, design standards, maintenance and safety standards, development or operating agreements, and the permitting process.

CITY COUNCIL AGENDA REPORT – MEETING OF MAY 21, 2024
Formation of City Council Billboard Ad Hoc Committee

Page 2 of 2 ends

It is anticipated that such study and review would take place within the next several months, with any recommendations to be brought before the full City Council for consideration.

ENVIRONMENTAL
N/A

SUMMARY/NEXT STEPS
Staff will meet with the billboard ad hoc committee upon its formation.

ATTACHMENTS:

None.

ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

ITEM # 6

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Maricela Balderas, Director of Community Services
SUBJECT: TRAFFIC SIGNAL BOX APPROVAL – GABRIELENO TONGVA SAN

GABRIEL BAND OF MISSION INDIANS ARTWORK
DATE: May 21, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Approve the art rendering, by artist Candace Galvan, for the Gabrieleno Tongva San Gabriel Band of Mission Indians themed traffic signal box; and 2) Authorize staff to compensate Candace Galvan as part of this traffic signal box art project.

FISCAL IMPACT
The total cost of this project is $2,000, and will be fully funded by the Heritage Arts in Public Places Program (HAPP) Special Fund 2510. There is no impact to the General Fund.

BACKGROUND
The Traffic Signal Box Artwork Program was implemented in 2013 with intentions to enhance the aesthetics of the City, promote art in the community, and deter vandalism.

Traffic signal control boxes are often a target for vandalism and cost the city to remove graffiti regularly. Since the murals have an anti-graffiti sealant, that deters and prevents the application of graffiti, they act as a cost-benefit to the city as costs to remove graffiti often exceed the cost to install a mural over time. To date five works of art have been installed on boxes throughout the City.

CITY COUNCIL AGENDA REPORT – MEETING OF May 21, 2024
Traffic Signal Box Approval – Gabrieleno Tongva San Gabriel Band of Mission Indians Artwork

Page 2 of 3 ends

As part of the program’s operations, the Heritage Advisory Arts Advisory Committee (HAAC), helps to guide and advise City staff and City Council on proposed art for the traffic boxes. On April 30, 2024, the HAAC approved the proposal of artwork (Attachment A) to City Council. The proposed artwork is to be installed on the traffic signal box located at northeast corner of Telegraph Road and Geary Ave.

The proposed art is a rendering of the existing Native American Exhibit located at Heritage Park. This exhibit is a replica of a traditional Gabrieleno Tongva San Gabriel Band of Mission Indians village, and pays homage to their rich heritage in the region. Additionally, the artist for the project is Candice Galvan. Ms. Galvan has completed various art projects for other cities, including installation of all of the art featured on the current traffic signal boxes in Santa Fe Springs. Ms. Galvan submitted three renderings depicting the selected theme to both the HAAC and the Tribal Council of the Gabrieleno Tongva San Gabriel band of Mission Indians for their review. The HAAC and Tribal Council selected and approved the attached rendering for City Council consideration.

ANALYSIS
The addition of the new traffic signal box artwork will enhance the aesthetics of the City along the Telegraph Rd. corridor beginning at Orr & Day Rd. ending at Carmenita in the effort to abate graffiti vandalism. This installation will complete fifty-percent of the original 12 signal boxes identified to be painted.

ENVIRONMENTAL
N/A

DISCUSSION
N/A

SUMMARY/NEXT STEPS
Upon approval of the City Council of the recommended actions, City staff will coordinate with Public Works and Artist Candice Galvan to schedule the installation of artwork.

ATTACHMENT(S):

A. Attachment A – Art Rendering and Location
CITY COUNCIL AGENDA REPORT – MEETING OF May 21, 2024
Traffic Signal Box Approval – Gabrieleno Tongva San Gabriel Band of Mission Indians Artwork

Page 3 of 3 ends

ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

Attachment A – Art Rendering and Location
FOR ITEM # 7, PLEASE SEE ITEM # 13
ITEM # 8

CITY OF SANTA FE SPRINGS

PUBLIC FINANCING AUTHORITY AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Lana Dich, Director of Finance
SUBJECT: MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS

ISSUED THROUGH THE CITY OF SANTA FE SPRINGS PUBLIC

FINANCING AUTHORITY (PFA)
DATE: May 21, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Receive and file the report.

FISCAL IMPACT
None.

BACKGROUND/DISCUSSION
The Santa Fe Springs Public Financing Authority (PFA) is a City entity that has periodically issued debt for the benefit of the Santa Fe Springs community. The following is a brief status report on the debt instruments currently outstanding that were issued through the PFA.

Consolidated Redevelopment Project 2006-A Tax Allocation Bonds Financing proceeds available for appropriation at 4/30/2024 None Outstanding principal at 4/30/2024 $35,908,028
Bond Repayment
The former Community Development Commission (CDC) issued a number of tax allocation bonds before it was dissolved by State law effective February 1, 2012 which are administered by the City acting as Successor Agency under the oversight of the appointed Oversight Board. The Successor Agency no longer receives tax increment.

CITY COUNCIL AGENDA REPORT – MEETING OF May 21, 2024
Monthly Report on the Status of Debt Instruments Issued through the City of Santa Fe Springs Public Financing Authority (PFA)

Page 2 of 3 ends

Instead, distributions from the Redevelopment Property Tax Trust Fund (RPTTF) are received based on approved obligations. It is anticipated that sufficient allocations from the RPTTF will continue to be made to the Successor Agency to meet ongoing debt service obligations.

Unspent Bond Proceeds
Under an approved Bond Expenditure Agreement, unspent bond proceeds of the former CDC in the amount of approximately $19 million were transferred to the City in July 2014.

The funds are to be spent in accordance with the original bond documents. The unspent proceeds continue to be a source of funding within the City’s capital improvement program (CIP).
2016 Bond Refunding
In July 2016, the Successor Agency issued its 2016 Tax Allocation Refunding Bonds, which paid off several bond issuances of the former CDC. The bonds were originally issued through the Public Financing Authority and included the 2001 Series A, 2002 Series A, 2003 Series A, the current interest portion of the 2006 Series A, and 2006 Series B bond issuances.
2017 Bond Refunding
In December 2017, the Successor Agency issued its 2017 Tax Allocation Refunding Bonds, which paid off the 2007 Tax Allocation Bonds of the former CDC. The 2007 Bonds were originally issued through the Public Financing Authority.

ANALYSIS
The report is presented for informational purposes only.

ENVIRONMENTAL
N/A

SUMMARY/NEXT STEPS
The Successor Agency will continue to request sufficient distributions from the RPTTF to make required bond payments through maturity on September 1, 2028.

ATTACHMENT(S):

None.

CITY COUNCIL AGENDA REPORT – MEETING OF May 21, 2024
Monthly Report on the Status of Debt Instruments Issued through the City of Santa Fe Springs Public Financing Authority (PFA)

Page 3 of 3 ends

ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

FOR ITEM # 9, PLEASE SEE ITEM # 13
ITEM # 10

CITY OF SANTA FE SPRINGS

WATER UTILITY AUTHORITY AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Lana Dich, Director of Finance
SUBJECT: MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS

ISSUED THROUGH THE CITY OF SANTA FE SPRINGS WATER UTILITY

AUTHORITY (WUA)
DATE: May 21, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Receive and file the report.

FISCAL IMPACT
None.

BACKGROUND/DISCUSSION
The Santa Fe Springs Water Utility Authority (WUA) is a City entity that has issued debt for the benefit of the Santa Fe Springs community. The following is a brief status report on the debt instruments currently outstanding that were issued through the WUA.

Water Revenue Bonds, 2013
Financing proceeds available for appropriation at 4/30/2024 None Outstanding principal at 4/30/2024 $6,890,000
Water Revenue Bonds, 2018
Financing proceeds available for appropriation at 4/30/2024 None Outstanding principal at 4/30/2024 $610,000
In May 2013 the Water Utility Authority issued the 2013 Water Revenue Bonds in the amount of $6,890,000. The bonds refunded the existing 2003 Water Revenue Bonds CITY COUNCIL AGENDA REPORT – MEETING OF May 21, 2024
Monthly Report on the Status of Debt Instruments Issued through the City of Santa Fe Springs Water Utility Authority (WUA)

Page 2 of 2 ends

(issued through the Public Financing Authority) and provided additional funds for water improvement projects in the amount of $2,134,339. The funds were restricted for use on water system improvements. In August 2013 the Water Utility Authority Board appropriated the proceeds for the Equipping Water Well No. 12 Project and all proceeds were since used on this project.

In January 2018 the Water Utility Authority issued the 2018 Water Revenue Bonds in the amount of $1,800,000. The bonds refunded the existing 2005 Water Revenue Bonds (issued through the Public Financing Authority). No additional funds were raised through the issuance of the 2018 Water Revenue Bonds.

The WUA was formed in June of 2009. Water revenue bonds issued prior to this date were issued through the City of Santa Fe Springs Public Financing Authority.

ANALYSIS
The report is presented for informational purposes only.

ENVIRONMENTAL
N/A

SUMMARY/NEXT STEPS
The WUA budget includes sufficient appropriations and adequate revenues are expected to be collected to meet the debt service obligations associated with the 2013 and 2018 Water Revenue Bonds.

ATTACHMENT(S):

None.

ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

FOR ITEM # 11, PLEASE SEE ITEM # 13
FOR ITEM # 12, PLEASE SEE ITEM # 13
ITEM # 13

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Fernando N. Muñoz, CMC, Deputy City Clerk
SUBJECT: MINUTES OF THE APRIL 16, 2024 SPECIAL AND REGULAR CITY

COUNCIL MEETINGS
DATE: May 21, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Approve the minutes as submitted.

FISCAL IMPACT
N/A

BACKGROUND
Staff has prepared minutes for the following meeting:
 Special Council Meeting of April 16, 2024
 Regular Council Meeting of April 16, 2024

ANALYSIS
N/A

ENVIRONMENTAL
N/A

DISCUSSION
N/A
CITY COUNCIL AGENDA REPORT – MEETING OF MAY 21, 2024
Minutes of the April 16, 2024 City Council Meeting Page 2 of 2

SUMMARY/NEXT STEPS
N/A
ATTACHMENT(S):

A. April 16, 2024 Special Meeting Minutes
B. April 16, 2024 Regular Meeting Minutes
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

APPROVED:

MINUTES OF THE SPECIAL MEETINGS OF THE

CITY COUNCIL
April 16, 2024

CALL TO ORDER
Mayor Sarno called the meeting to order at 5:01 p.m.

ROLL CALL
Members present: Councilmembers Rodriguez, Zamora, Mayor Pro Tem Rounds, and Mayor Sarno.

Members absent: Councilmember Martin.

PUBLIC COMMENTS
There was no one wishing to speak during public comments.

CITY COUNCIL

1. CLOSED SESSION

CONFERENCE WITH LABOR NEGOTIATORS
(Pursuant to California Government Code Section 54957.6) Agency Designated Representatives: City Manager
Employee Organizations: Santa Fe Springs City Employees’ Association, Santa Fe Springs Firefighters’ Association, Santa Fe Springs Management and Confidential Employees’ Association, and Santa Fe Springs Executive Management Association

2. CLOSED SESSION

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Pursuant to California Government Code Section 54956.8) Property: Excess Parcel Nos. 77679-01-01, 77680-01-01, 77681-01-01, 77682-01-01, 79985-01-01, 79986-01-01, 79987-01-01, 79988-01-01, 79990-01-01, 79991-01-01, 79992-01-01, and 79993-01-01
Agency Negotiator: City Manager
Negotiating Parties: Caltrans
Under Negotiations: Price and Terms

3. CLOSED SESSION

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Pursuant to California Government Code Section 54956.8) Property: 11760 Telegraph Road, Santa Fe Springs
Agency Negotiator: City Manager
Negotiating Parties: United States Postal Service
Under Negotiation: Price and Terms
Minutes of the April 16, 2024 Special City Council Meetings

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Mayor Sarno recessed the meeting at 5:04 p.m.

Mayor Sarno reconvened the meeting at 6:02 p.m.

4. CLOSED SESSION REPORT
City Attorney, Ivy M. Tsai provided a closed session report: Direction was given to staff and no reportable action was taken.

ADJOUNRMENT
Mayor Sarno adjourned the meeting at 6:02 p.m.
_____________________
Jay Sarno
Mayor
ATTEST:
_____________________
Fernando N. Muñoz Date
Deputy City Clerk
APPROVED:

MINUTES OF THE REGULAR MEETINGS OF THE

CITY COUNCIL
April 16, 2024

CALL TO ORDER
Mayor Sarno called the meeting to order at 6:02 p.m.

ROLL CALL
Members present: Councilmembers/Directors: Rodriguez, Zamora, Mayor Pro Tem/Vice Chair Rounds, and Mayor/Chair Sarno.

Members absent: Councilmember Martin.

INVOCATION
Cindy Jarvis led the invocation.

PLEDGE OF ALLEGIANCE
Councilmember Zamora led the pledge of allegiance.

INTRODUCTIONS
Mayor Sarno introduced the following members from the Chamber of Commerce:

1. Bruce Lazenby – Rose Hills Memorial and SFS Chamber of Commerce President

PRESENTATIONS

1. ADVISORY COMMITTEE REPORT – HISTORICAL & COMMUNITY PRESERVATION (COMMUNITY SERVICES)

2. “THE BEST OF SFS” – RECOGNIZING GLORIA MAGHAME FOR EXCEPTIONAL

COMMUNITY SERVICE (COMMUNITY SERVICES)

3. RECAP OF EASTER EGGSTRAVAGANZA AND RECOGNITION OF SPONSORS AND

SUPPORTERS (PARKS & RECREATION)

4. PROCLAIMING APRIL 26, 2024 AS NATIONAL ARBOR DAY (PUBLIC WORKS)

CHANGES TO AGENDA
City Manager, René Bobadilla requested to take action on the consent calendar first, prior to public hearing items.

PUBLIC COMMENTS
There was no one wishing to speak during public comments.

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
 Director of Community Services, Maricela Balderas spoke about the following items: 1) SFS ArtFest on April 25 and 26 @ Heritage Park, and 2) Recap of Minutes of the April 16, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

Page 2 ends

Volunteer Recognition Dinner.
 Fire Chief, Chad Van Meeteren spoke about the Fire-Rescue Pancake Breakfast on April 27 @ Fire Station 4.

PUBLIC FINANCING AUTHORITY, WATER UTILITY AUTHORITY, HOUSING

SUCCESSOR, SUCCESSOR AGENCY, AND CITY COUNCIL

PUBLIC HEARING

5. PUBLIC HEARING FOR SECOND READING AND ADOPTION OF ORDINANCE NO. 1137 AMENDING CHAPTER 150 OF THE CODE OF SANTA FE SPRINGS RELATING

TO BUILDING REGULATIONS (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Open the Public Hearing and receive the written and oral staff report and comments from the public regarding the proposed ordinance; and
2) Find and determine that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3), which indicates that CEQA only applies to projects that have a “significant effect on the environment” as defined in Public Resources Code Section 21068 and in CEQA Guidelines Section 15382; and
3) Waive further reading and adopt Ordinance No. 1137: AN ORDINANCE OF THE

CITY OF SANTA FE SPRINGS AMENDING THE CITY OF SANTA FE SPRINGS MUNICIPAL CODE BY MODIFYING CHAPTER 150 (BUILDING REGULATIONS) BY ADOPTING BY REFERENCE THE 2023 LOS ANGELES COUNTY BUILDING CODE (TITLE 26), ELECTRICAL CODE (TITLE 27), PLUMBING CODE (TITLE 28), MECHANICAL CODE (TITLE 29), RESIDENTIAL CODE (TITLE 30), EXISTING BUILDING CODE (TITLE 33), WITH CERTAIN AMENDMENTS, ADDITIONS AND DELETIONS THERETO; and
4) Take such additional, related, action that may be desirable.

Mayor Sarno opened the public hearing at 6:39 p.m.

There was no one wishing to speak.

Mayor Sarno closed the public hearing at 6:39 p.m.

It was moved by Mayor Pro Tem Rounds, seconded by Councilmember Rodriguez, to find and determine that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3), which indicates that CEQA only applies to projects that have a “significant effect on the environment” as defined in Public Resources Code Section 21068 and in CEQA Guidelines Section 15382, waive further reading and adopt Ordinance No. 1137: AN ORDINANCE OF THE CITY OF SANTA FE Minutes of the April 16, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

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SPRINGS AMENDING THE CITY OF SANTA FE SPRINGS MUNICIPAL CODE BY MODIFYING CHAPTER 150 (BUILDING REGULATIONS) BY ADOPTING BY REFERENCE THE 2023 LOS ANGELES COUNTY BUILDING CODE (TITLE 26), ELECTRICAL CODE (TITLE 27), PLUMBING CODE (TITLE 28), MECHANICAL CODE (TITLE 29), RESIDENTIAL CODE (TITLE 30), EXISTING BUILDING CODE (TITLE 33), WITH CERTAIN AMENDMENTS, ADDITIONS AND DELETIONS THERETO, and take such additional, related, action that may be desirable, by the following vote:

Ayes: Rodriguez, Rounds, Sarno
Nayes: None

Absent: Zamora, Martin
Recused: None

6. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS

ADOPTING A FEE SCHEDULE FOR BUILDING AND SAFETY PLAN CHECK AND

PERMIT FEES (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Open the Public Hearing and hear from anyone wishing to speak on this matter; and 2) Adopt Resolution No. 9905 setting Building and Safety plan check and permit fees.

Mayor Sarno opened the public hearing at 6:40 p.m.

There was no one wishing to speak.

Mayor Sarno closed the public hearing at 6:40 p.m.

It was moved by Mayor Pro Tem Rounds, seconded by Councilmember Rodriguez, to adopt Resolution No. 9905 setting Building and Safety plan check and permit fees, by the following vote:

Ayes: Rodriguez, Rounds, Sarno
Nayes: None

Absent: Zamora, Martin
Recused: None

Such approval will also waive the reading of any ordinance.

PUBLIC FINANCING AUTHORITY

7. MINUTES OF THE MARCH 19, 2024 PUBLIC FINANCING AUTHORITY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Public Financing Authority:

Minutes of the April 16, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

Page 4 ends

1) Approve the minutes as submitted.

8. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED THROUGH

THE CITY OF SANTA FE SPRINGS PUBLIC FINANCING AUTHORITY (PFA) (FINANCE)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Receive and file the report.

WATER UTILITY AUTHORITY

9. MINUTES OF THE MARCH 19, 2024 WATER UTILITY AUTHORITY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Approve the minutes as submitted.

10. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED THROUGH

THE CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY (WUA) (FINANCE) RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Receive and file the report.

HOUSING SUCCESSOR

11. MINUTES OF THE MARCH 19, 2024 HOUSING SUCCESSOR MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Housing Successor:
1) Approve the minutes as submitted.

SUCCESSOR AGENCY

12. MINUTES OF THE MARCH 19, 2024 SUCCESSOR AGENCY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Successor Agency:
1) Approve the minutes as submitted.

CITY COUNCIL

13. MINUTES OF THE MARCH 19, 2024 SPECIAL AND REGULAR CITY COUNCIL

MEETINGS (CITY CLERK)
Minutes of the April 16, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

Page 5 ends

RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.

14. CITY HALL ROOF REPLACEMENT – FINAL PAYMENT (PUBLIC WORKS) RECOMMENDATION: It is recommended that the City Council:
1) Approve the Final Payment to Best Contracting Services, Inc., of Gardena, California for $39,084.30 (Less 5% Retention) for the subject project; and 2) Approve the final contract amount with Best Contracting Services in the amount of $1,728,273.66, including the aggregate change order amount of $236,975.30; and 3) Take such additional, related action that may be desirable.

15. SHOEMAKER AVENUE AND BROADWAY AVENUE STREET IMPROVEMENTS –

AUTHORIZATION TO ADVERTISE FOR CONSTRUCTION BIDS
(PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Plans and Specifications for the Shoemaker Avenue and Broadway Avenue Street Improvement Projects; and
2) Authorize the City Engineer to advertise for construction bids; and 3) Take such additional, related action that may be desirable.

16. POLICE SERVICES STAGING FACILITY STORM DAMAGE – EMERGENCY

17. APPROVE THE 2024 CITYWIDE ENGINEERING AND TRAFFIC SURVEY (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the 2024 Citywide Engineering and Traffic Survey (Attachment B) which will retain existing speed limits throughout the City for an additional 7 years; and 2) Take such additional, related action that may be desirable.

Minutes of the April 16, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

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18. PROFESSIONAL GRANT CONSULTING SERVICES FOR ECRG ROUND 2 COMMUNITY-WIDE ASSESSMENTS (CWA) – AUTHORIZATION TO ADVERTISE A

REQUEST FOR PROPOSALS (RFP) (PLANNING)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the Acting Director of Planning to advertise a Request for Proposals (RFP) for Professional Grant Consulting Services for ECRG Round 2 Community-Wide Assessments (CWA); and
2) Take such additional, related action that may be desirable.

It was moved by Councilmember Rodriguez, seconded by Councilmember Zamora, to approve the consent calendar, by the following vote:

Ayes: Rodriguez, Zamora, Rounds, Sarno
Nayes: None

Absent: Martin
Recused: None

APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS
No appointments were made.

COUNCIL COMMENTS/AB1234 COUNCIL CONFERENCE REPORTING
Councilmember Rodriguez talked about the great Easter event despite the inclement weather. She extended thanks to Traffic Commissioner AJ Hayes for connecting her with SEAACA and provided information on the benefits of adopting a shelter pet. Lastly, she thanked Library Services Manager Deborah Raia on the great First Friday events.

Mayor Pro Tem Rounds thanked everyone who attended the Easter event. He extended his personal thanks to City staff for putting on such a great event.

Mayor Sarno thanked the Majestics and Undesirables car clubs for their contributions to the Easter event. He talked about the growth of the City and thanked the leadership team for spreading a positive tone throughout the agency.

ADJOURNMENT
Mayor Sarno adjourned the meeting at 6:48 p.m.
_____________________
Jay Sarno
Mayor
ATTEST:
_____________________
Fernando N. Muñoz Date
Deputy City Clerk
ITEM # 14

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Cuong Nguyen, Director of Community Development

SUBJECT: SECOND READING AND ADOPTION OF ORDINANCE NO. 1138, APPROVING A ZONE TEXT AMENDMENT TO AMEND TITLE 15 (LAND USE), CHAPTER 155 (ZONING) FOR TEMPORARY TRUCK, TRAILER,

CHASSIS AND/OR CONTAINER STORAGE, OF THE SANTA FE

SPRINGS MUNICIPAL CODE, AND DETERMINE THAT THE ACTION IS

EXEMPT UNDER CEQA
DATE: May 21, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Find and determine that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3), which indicates that CEQA only applies to projects that have a “significant effect on the environment” as defined in Public Resources Code Section 21068 and in CEQA Guidelines Section 15382; and 2) Find and determine that the proposed Zone Text Amendment is consistent with the goals, policies, and program of the City’s General Plan; and 3) Adopt Ordinance No. 1138 by title, adopting a Zone Text Amendment to add Section 155.656.1 (Truck, Trailer, Chassis or Container Storage, Temporary) and modify Section 155.003 (Definitions), to Chapter 155 (Zoning) of Title 15 (Land Use) of the Santa Fe Springs Municipal Code; and
4) Take such additional, related, action that may be desirable.

CITY COUNCIL AGENDA REPORT – MEETING OF MAY 21, 2024

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FISCAL IMPACT
Adoption of the proposed Ordinance No. 1138, which implements zoning text amendments to the City’s Zoning Ordinance, is not expected to have any immediate fiscal impact. If approved, the City will receive processing fees related to future Temporary Storage Permit applications. The fees collected will cover the administrative costs related to processing each Temporary Storage Permit.

CITY COUNCIL FIRST READING AND RECOMMENDATION
On May 7, 2024, the City Council held a duly noticed public hearing to review and consider the proposed Zone Text Amendment (ZTA). After evaluating the written and oral reports and public discussions during the meeting, the City Council, with Councilmember Joe Angel Zamora absent, voted 4-0 in favor of waiving further reading and introducing Ordinance No. 1138 by title, adopting the Zone Text Amendment. It is worth noting that no comments were received from the community or interested parties regarding the ZTA.

PLANNING COMMISSION PUBLIC HEARING AND RECOMMENDATION
On April 8, 2024, the Planning Commission conducted a duly noticed public hearing to review and consider the proposed Zone Text Amendment (ZTA) to establish regulations governing the temporary truck, trailer, chassis, and/or container storage within M-1 (Light Manufacturing) or M-2 (Heavy Manufacturing) zoned sites, or portions thereof, in accordance with established requirements and process.

Following a thorough evaluation of written and oral reports, and public discussions during the meeting, the Commissioners voted 4-0, with Commissioner Carbajal absent, to adopt Resolution No. 260-2024. This resolution recommends that the City Council approve and adopt an Ordinance (No. 1138) to effectuate the proposed amendments to the text of the City’s Municipal Code, and determined that the proposed ZTA is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3).

BACKGROUND
Zoning Ordinance Amendments
Staff recommends the proposed Zone Text Amendment (Attachment A, Exhibit A) to establish provisions prescribing regulations governing the temporary truck, trailer, chassis, and/or container storage within M-1 (Light Manufacturing) or M-2 (Heavy Manufacturing) zoned sites, or portions thereof, in accordance with established requirements and process.
 Amendment of Section 155.003 adds three new definitions pertinent to the City’s zoning regulations.

CITY COUNCIL AGENDA REPORT – MEETING OF MAY 21, 2024

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o The three new definitions are as follows:
 Container
 Chassis
 Truck Trailer
o It should be noted that the existing definition for Truck Trailer will be entirely replaced by the new definition.
 Section 155.656.1 is a new section that introduces a process and requirements for allowing the temporary storage of truck, trailer, chassis, and/or container storage on certain industrial zoned properties meeting the proposed criteria established in said section.
o The new section establishes requirements and a process for allowing a temporary truck, trailer, chassis, and/or container storage use. o It should be noted that these new provisions apply to new Temporary Storage Permits and does not affect previously approved Conditional Use Permits.

ANALYSIS
The proposed Zone Text Amendment is consistent with the following Santa Fe Springs General Plan Goals and Policies:

1. Policy LU-1.5 – Land Use Transitions. Apply appropriate screening, buffers, transitional uses, and other controls to transition from industrial and commercial uses to any adjacent residential uses and thus reduce potential noise and air pollution impacts.
a. By strategically locating temporary uses away from residential areas and ensuring proper review and regulation, the amendment addresses this policy.

2. Policy LU-3.2: Appropriate Siting. Site heavy industrial, large warehouses, and trucking and logistics in areas where the location and roadway pattern will provide minimal impacts on residential and commercial uses.
a. The proposed amendment aligns with this by ensuring that temporary uses are strategically located on underutilized sites within manufacturing zones, minimizing potential conflicts with residential or commercial areas.

3. Policy LU-4.7: Adaptive Reuse and Redevelopment. Collaborate with business owners and landowners with underinvested properties to support adaptive reuse and redevelopment.
a. Collaborating with business owners and landowners for temporary uses can help revitalize underutilized areas while adhering to the city's redevelopment goals.

CITY COUNCIL AGENDA REPORT – MEETING OF MAY 21, 2024

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Overall, the proposed Zone Text Amendment is consistent with the Santa Fe Springs General Plan goals and policies by addressing land use transitions, appropriate siting, adaptive reuse and redevelopment, and leveraging underutilized space in a manner that aligns with the city’s objectives.

ENVIRONMENTAL
The Zone Text Amendment is exempt from CEQA because it falls within the common sense exemption, pursuant to CEQA Guidelines Section 15061(b)(3), which indicates that CEQA only applies to projects that have the potential to have a “significant effect on the environment,” as defined in Public Resources Code Section 21068 and in CEQA Guidelines Section 15382. Consequently, no other environmental documents are required by law.

SUMMARY
Staff recommends that the City Council waive the second reading and adopt Ordinance No. 1138 to effectuate the proposed amendments to the text of the City’s Municipal Code and determine that the proposed ZTA is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3).

ATTACHMENT(S):

A. Ordinance No. 1138
a. Exhibit A – Zone Text Amendments
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

CITY OF SANTA FE SPRINGS
ORDINANCE NO. 1138

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS ADOPTING A ZONE TEXT AMENDMENT TO AMEND SECTION 155.003 (DEFINITIONS) AND ADD SECTIONS 155.656.1 (TEMPORARY TRUCK, TRAILER, CHASSIS OR CONTAINER STORAGE) WITHIN TITLE 15, CHAPTER 155, OF THE

SANTA FE SPRINGS MUNICIPAL CODE
WHEREAS, the City has prepared a Zone Text Amendment to the City's Zoning Ordinance, as codified in Title 15 (Land Use), Chapter 155 (Zoning) of the Santa Fe Springs Municipal Code, which amends Sections 155.003 (Definition) and 155.656.1 (Temporary Truck, Trailer, Chassis or Container Storage); and WHEREAS, on March 28, 2024, the City of Santa Fe Springs Department of Planning and Development published a legal notice in the Whitter Daily News, a local paper of general circulation, indicating the date and time of the public hearing for the Planning Commission. A public hearing notice was also posted in the Santa Fe Springs City Hall window, the City’s Town Center kiosk, and the Santa Fe Springs Library; and WHEREAS, at a duly noticed public hearing on April 8, 2024, the Planning Commission of the City of Santa Fe Springs adopted Resolution 260-2024 recommending that the City Council adopt an Ordinance amending Section 155.003 and adding Section 155.656.1 within Title 15, Chapter 155, of the Santa Fe Springs Municipal Code; and
WHEREAS, on April 24, 2024, the City of Santa Fe Springs Department of Planning and Development published a legal notice in the Whitter Daily News, a local paper of general circulation, indicating the date and time of the public hearing. A public hearing notice was also posted in the Santa Fe Springs City Hall window, the City’s Town Center kiosk, and the Santa Fe Springs Library; and
WHEREAS, at a duly noticed public hearing on May 7, 2024, the City Council of the City of Santa Fe Springs considered the Zone Text Amendment, the staff report, and all testimony, written and spoken.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF

SANTA FE SPRINGS DOES HEREBY FIND, DETERMINE AND ORDAIN AS FOLLOWS:

SECTION I. Findings:

1. The above recitals are true and correct and are a substantial part of this Ordinance.

2. That the facts in this matter are as stated in the staff report regarding the proposed amendments to the text of the City’s Zoning Ordinance.

3. The Exhibits attached to this Ordinance are each incorporated by reference and made a part of this Ordinance.

4. The proposed Zone Text Amendment is consistent with the following Santa Fe Springs General Plan Goals and Policies:
a. Policy LU-1.5 – Land Use Transitions. Apply appropriate screening, buffers, transitional uses, and other controls to transition from industrial and commercial uses to any adjacent residential uses and thus reduce potential noise and air pollution impacts.
b. Policy LU-3.2: Appropriate Siting. Site heavy industrial, large warehouses, and trucking and logistics in areas where the location and roadway pattern will provide minimal impacts on residential and commercial uses. c. Policy LU-4.7: Adaptive Reuse and Redevelopment. Collaborate with business owners and landowners with underinvested properties to support adaptive reuse and redevelopment.

5. The Zone Text Amendment meets the requirements as contained in Planning and Zoning Law (Government Code sections 65800-65912).

6. The Zone Text Amendment has been prepared and will be adopted in accordance with the requirements of Planning and Zoning Law (Government Code sections 65853-65860).

SECTION II. Amendments:

1. Code of Ordinances of the City of Santa Fe Springs Chapter 155, Section 155.003 DEFINITIONS is hereby added as provided in Exhibit “A” attached hereto and incorporated herein by reference.

2. Code of Ordinances of the City of Santa Fe Springs Chapter 155, Section 155.656.1 TEMPORARY TRUCK, TRAILER, CHASSIS OR CONTAINER STORAGE is hereby amended as provided in Exhibit “A” attached hereto and incorporated herein by reference.

SECTION III. Environmental Findings and Determination:

This Ordinance is exempt from CEQA because it falls within the common sense exemption, pursuant to CEQA Guidelines Section 15061(b)(3), which indicates that CEQA only applies to projects that have a “significant effect on the environment” as defined in Public Resources Code Section 21068 and in CEQA Guidelines Section 15382.

The amendments to the Zoning Ordinance contained herein are merely clean up items and streamline the development process. These changes will not have a significant effect on the environment.

Section IV. If any section, subsection, subdivision, paragraph, sentence, clause or phrase in this Ordinance, or any part thereof, is held invalid or unconstitutional, such decision shall not affect the validity of the remaining sections or portions of this Ordinance or of Chapter 155, or any part thereof. The City Council hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase in this Ordinance irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases may be declared invalid or unconstitutional.

Section V. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be posted in at least three (3) public places in the City, such posting to be completed not later than fifteen (15) days after passage thereof.

PASSED and ADOPTED this 21st day of May, 2024, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Jay Sarno, Mayor
ATTEST:
___________________________
Fernando N. Muñoz, CMC, Deputy City Clerk
Exhibit A – Zone Text Amendments
Exhibit A – Zone Text Amendments
Key:

Normal Text = Existing unmodified Code language
Strikethrough Text = Proposed language to be removed from existing Code Underline Text = Proposed language to be added to Code
Code of Ordinances of the City of Santa Fe Springs Chapter 155, Section 155.003 DEFINITIONS is hereby amended to include three new definitions below:
§ 155.003 DEFINITIONS.

CONTAINER, or an intermodal container, or a shipping container, or a Conex box or freight container for packaging and/or shipping, or for the use to store or transport materials and products.

CHASSIS, also called skeletal trailer, designed to carry an intermodal container.

TRUCK TRAILER, any trailer designed and used primarily for carrying loads other than passengers whether designed as a balance trailer, pole trailer, semitrailer or selfsupporting trailer. A freight-carrying vehicle, regardless of the number of axles, designed to be pulled or towed by a truck or truck tractor.

Code of Ordinances of the City of Santa Fe Springs Chapter 155, Section 155.656.1 TEMPORARY STORAGE OF TRUCKS, TRAILERS, CHASIS, OR CONTAINERS is hereby added as follows:
§155.656.1 TEMPORARY STORAGE OF TRUCKS, TRAILERS, CHASSIS, OR CONTAINERS.

A Temporary Storage Permit (TSP) may be obtained for the temporary storage of trucks, trailers, chassis, or containers on a M-1 or M-2 zoned site, or portion thereof, in accordance with the requirements of this section.
(A) Required Site Characteristics.
(1) The subject site shall not exceed five acres in size. (2) The subject site shall not front onto a major or secondary arterial. (3) The subject site shall not be located within 1,000 feet of a residential zone, school, or park.
(4) The subject site, or portion thereof, used for the storage of trucks, trailers, chassis, or containers shall be undeveloped.
(B) Standard Conditions of Approval. In addition to any other conditions of approval set forth in a Temporary Storage Permit, the following conditions shall apply to all permits:
(1) A Temporary Storage Permit shall be limited to a period of not more than two years, unless an extension is granted by the Planning Commission as set forth in this section.
(2) The truck, trailer, chassis, or container storage use shall operate in such a manner as to not be detrimental to property or improvements in the surrounding area or to the public health, safety, or general welfare. (3) The truck, trailer, chassis, or container storage use shall fully comply with all applicable building, fire, and other state and local laws. (4) Washing or repairing of trucks, trailers, chassis, or containers is strictly prohibited at all times.
(5) The permit holder shall obtain all necessary construction related permits. (6) Trucks, trailers, chassis, and/or containers shall not be located within the required setback areas.
(7) Off-street parking shall be adequate to accommodate the proposed use. (C) Application Filing, Fees and Processing
(1) Application and Contents. An application for the temporary storage of trucks, trailers, chassis, or containers shall be made on forms furnished by the Community Development Department. At minimum, the application must contain the following information:
(a) Name of applicant.
(b) Proposed location.
(c) Description of all activities involved, including, but not limited to, the type of truck, trailer, chassis, or container to be stored, and any items that will be stored within them.
(d) Duration of proposed activities.
(e) A site plan accurately drawn to scale depicting vehicular access and queuing, fire lanes, and storage areas. Site plans must comply with all applicable stormwater run-off and NPDES requirements.
(f) A proposed business plan for the future permanent use and/or otherwise a proposed site plan for the future development of the site shall be concurrently submitted with the request for a temporary truck, trailer, chassis, or container storage use. Concurrent approval of said use or development is not required.
(g) A security and safety plan for the proposed use.
(h) A site maintenance and operations plan for ongoing property cleaning, dust mitigation, and litter control.
(i) Any other documents as may reasonably be required by City staff for a complete understanding of the proposed project.
(2) Filing Fee. A filing and investigation fee in an amount set by the City Council shall be required with each application submitted. (3) Application Processing.
(a) Upon receipt of an application for a Temporary Storage Permit, City staff shall review the application and inform the applicant as to the completeness of the submittal, of additional materials required, if any, and project issues of concern within 30 days. City stall shall also inform the applicant of the procedures for compliance with this section. (b) Once the Temporary Storage Permit application is deemed complete, City staff shall conduct a final review of all materials provided by the applicant.
(4) Review by Staff
(a) In review and consideration of the proposed project, City staff shall consider, among other criteria, the following:
i. Vehicle traffic and circulation;
ii. Proximity to sensitive and/or incompatible land uses, such as residential properties, schools, or parks;
iii. Security and safety measures;
iv. Dust mitigation measures;
v. Property maintenance and litter control measures;
vi. Other requirements set forth within this section; and vii. Adherence to local, state, and federal laws.
(5) Conditions of Approval. In reviewing the application, City staff shall impose such conditions deemed necessary to ensure implementation and compliance with this section.
(6) Findings. The approval or conditional approval of a Temporary Storage Permit may be granted by the Director of Community Development or designee, only if all of the following finding can be made:
(a) The operation of the requested temporary use at the location proposed and within the time period specified would not be detrimental to the harmonious and orderly growth of the City, nor endanger, jeopardize, or otherwise constitute a hazard to the public convenience, health, interest, safety, or general welfare;
(b) The subject lot is adequate in size and shape to accommodate the temporary use without material detriment to the use and enjoyment of other properties located adjacent to and in the vicinity of the lot; (c) The subject lot is adequately served by streets or highways having sufficient width and improvements to accommodate the kind and quantity of traffic that the temporary use would or could reasonably be expected to generate;
(d) Adequate temporary parking to accommodate vehicular traffic to be generated by the temporary use would be available either on-site or at alternate locations acceptable to the Director of Community Development or designee; and
(e) The temporary use is consistent with all applicable provisions of the General Plan, any applicable specific plan, this Code, and other City regulations.
(7) Decision.
(a) The Director of Community Development or designee will provide a written decision of a denial or issuance of a Temporary Storage Permit, including the conditions of approval and required findings, to the applicant by mail.
(b) The applicant shall sign an affidavit to acknowledge that the applicant is aware of and agrees to all of the requirements and conditions under which the approval of the Temporary Storage Permit is given, and that if any of said requirements or conditions are violated, the approval shall become null and void.
(c) The approval by the Director of Community Development or designee, is considered final unless it is appealed within 14 days from the date of approval.
(8) Appeal of Decision
(a) An appeal of the decision made by the Director of Community Development, or designee shall be made in writing and filed with the Planning Commission Secretary.
(b) Said appeal must be received within 14 days from the date of approval. (c) The filing of an appeal within the prescribed time period shall have the effect of staying the effective date of the Director of Community Development or designee’s decision until such time as the Planning Commission has acted on the appeal.
(d) Each appeal shall be considered de novo (new) and the Planning Commission may reverse, modify, or affirm the decision in regard to the entire project in whole or in part. In taking its action on the appeal, the Planning Commission shall state the basis for its action. The Planning Commission may approve (in full or in part), conditionally approve (in full or in part), modify or deny (in full or in part), and may modify, delete, or add such conditions as it deems necessary. The Planning Commission may also refer the matter back to the Director of Community Development for further action.
(e) Any subsequent appeal of the Planning Commission’s action shall be subject to Sections 155.865 and 155.866 of this code.
(D) Extension of Temporary Storage Permit
(1) The holder of a Temporary Storage Permit may file an application with the Community Development Department for an extension of time to continue the use beyond the two-year period. In order to be considered for an extension of time, the permit holder must submit the written request for such extension at least 90 days but no more than 180 days prior to the expiration of the permit.
(2) The temporary truck, trailer, chassis, or container storage use may be extended for no more than two additional twelve (12) month periods beyond the term of the original approval.
(3) The application for an extension shall be heard by the Planning Commission. The Planning Commission may grant the extension if it finds:
(a) That there have been no changes in the conditions or circumstances of the site or operations that would have been grounds for denial of the original permit application; and
(b) That the permit holder is in compliance with all permit terms and conditions, and all local, state, and federal laws.
(E) Violation. Violation of any term or condition of the permit, or any local, state, or federal law, is cause for the permit to be revoked pursuant to section 155.811, et seq. of this Code.

ITEM # 15

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Ivy M. Tsai, City Attorney

SUBJECT: ORDINANCE NO. 1139 TO SET CITY COUNCIL MEETINGS BY

RESOLUTION
DATE: May 21, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Read by title only, and waive further reading, Ordinance No. 1139:

AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING SECTION

30.15 OF CHAPTER 30 OF TITLE III (ADMINISTRATION) OF THE SANTA FE

SPRINGS MUNICIPAL CODE RELATING TO CITY COUNCIL MEETINGS 2) Take such additional, related, action that may be desirable.

FISCAL IMPACT
N/A

BACKGROUND
Government Code section 36805 provides that the City Council shall hold regular meetings at least once a month at times fixed by resolution or ordinance. Currently, Section 30.15 of the Code of Santa Fe Springs sets forth the time and place of City Council meetings. The attached Ordinance No. 1139 would replace the existing language of Section 30.15 to provide that the City Council shall hold regular meetings at least once a month at times set by resolution of the City Council, in accordance with Government Code section 36805. Adopting this ordinance would allow the City Council to revise its meeting schedule without the need to amend the City’s code, which would allow any revisions to be effective immediately upon adoption of a resolution.

CITY COUNCIL AGENDA REPORT – MEETING OF MAY 21, 2024
Ordinance No. 1139 to Set City Council Meetings by Resolution

Page 2 of 2 ends

ENVIRONMENTAL
N/A

SUMMARY/NEXT STEPS
Staff will bring a resolution to the City Council with the second reading of Ordinance No. 1139 setting forth City Council meeting dates and times. Ordinance No. 1139 will be effective 30 days after adoption.

ATTACHMENT(S):

A. Ordinance No. 1139
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

ORDINANCE NO. 1139
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING SECTION 30.15 OF CHAPTER 30 OF TITLE III (ADMINISTRATION) OF THE SANTA FE SPRINGS

MUNICIPAL CODE RELATING TO CITY COUNCIL MEETINGS

THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS DOES ORDAIN AS FOLLOWS:

SECTION 1. Section 30.15 of Title III of the Code of Santa Fe Springs is hereby deleted in its entirety and replaced with the following:
§ 30.15 TIME AND PLACE OF MEETINGS
Pursuant to Government Code Section 36805, the City Council shall hold regular meetings at least once a month at times fixed by resolution.

SECTION 2. Any provision of the Code of Santa Fe Springs inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to that extent necessary to effect the provisions of this Ordinance.

SECTION 3. If any section, subsection, phrase, or clause of this Ordinance is for any reason held to be unconstitutional, such decision will not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each section, subsection, phrase, or clause thereof irrespective of the fact that any one or more sections, subsections, phrases, or clauses may be declared unconstitutional.

SECTION 4. The City Clerk shall certify to the adoption of this Ordinance, including the vote for and against and shall post a certified copy of this ordinance, within 15 days after its passage to be posted in at least three (3) public places within the City as established by ordinance, and, in compliance with Section 36933 of the Government Code.

PASSED and ADOPTED this ___ day of _______, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
ATTEST: Jay Sarno, Mayor
_____________________________
Fernando Muñoz, Deputy City Clerk
ITEM # 16

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Rene Bobadilla, P.E., City Manager
BY: Lana Dich, Director of Finance
SUBJECT: AMENDMENT TO ATQOR AGREEMENT FOR UKG COMPANY (UKG)

SOFTWARE IMPLEMENTATION SERVICES
DATE: May 21, 2024

RECOMMENDATION
It is recommended that the City Council take the following actions:
1) Authorize the City Manager to execute the attached amendment to the agreement with AtQor for UKG's workforce management and payroll software implementation in an amount that shall not exceed $275,000; and
2) Appropriate $225,000 from the FY 2023-24 General Fund reserve to project FA 24002 for the Workforce Management and Payroll Solution implementation.

FISCAL IMPACTS
AtQor charges a rate for services of $155 per hour for this project. An additional $225,000 from the General Fund reserve are required obtain services from AtQor to implement UKG's workforce management and payroll software. The total estimated cost shall not exceed $275,000.

The project cost including implementation will be budgeted in account code FA 24002 (Payroll/HR project). Annual UKG license cost will be budgeted annually in account code 10101210- 542050 (General Fund – Finance – Contractual Services).

BACKGROUND
In November 2023, the City Council authorized and approved an agreement with Kronos SaaShr, Inc. (a UKG Company) to license workforce management and payroll software.

This software was purchased to replace a payroll solution integrated within the City's Enterprise Resource Planning (ERP) software, Tyler MUNIS. Ultimately, this software CITY COUNCIL AGENDA REPORT – MEETING OF MAY 21, 2024
Amendment to AtQor Agreement for UKG Company (UKG) Software Implementation Services

Page 2 of 3 ends

was not implemented because of difficulty integrating and limited functionality to meet local needs.

Implementation of the UKG solution commenced in December 2023 after the agreement was executed. While working with the UKG project team, it was determined that the City needed additional IT resources to solely implement and facilitate staff training. As a result of this need, the City established an agreement with AtQor.

ENVIRONMENTAL
N/A

DISCUSSION
In March 2024, staff established an agreement with AtQor to assist with implementing the UKG software solution. The agreement had a not-to-exceed amount of $50,000 for AtQor staff to conduct an initial assessment of the implementation requirements and facilitate planning with UKG to develop long-term needs to complete the project. The initial assessment determined that completion of the project will require an additional $250,000.

This assessment includes providing staff to serve as the City's project manager and ensuring the software developer delivers a fully integrated, finished solution.

As mentioned during the request to purchase UKG's software, implementing this type of software is an extensive and elaborate process. Furthermore, it was previously stated that additional support might be necessary to ensure successful implementation while limiting interruptions in daily operations. City staff from Finance, Human Resources, and Information Technology will continue to engage in the process as needed.

AtQor is a technology consultant based locally in Santa Fe Springs. They are certified in multiple Microsoft and non-Mircrosoft competencies. In addition, they are a recognized member of the Microsoft Cloud Partner Program (formerly the Silver and Gold Partnership). For this reason, the services provided by AtQor are considered professional in nature and exempt from the City bidding process pursuant to Santa Fe Springs Municipal Code Section 34.18(A)(1), which states:

Purchases of supplies, equipment, and services shall be made under the procedures outlined in this subchapter, except for the following:

Cooperative or piggyback purchasing, which may consist of the following:

Professional and special services, including, but not limited to, financial, economic, accounting, engineering, legal, administrative, technology, education and instruction, medical, and entertainment.

CITY COUNCIL AGENDA REPORT – MEETING OF MAY 21, 2024
Amendment to AtQor Agreement for UKG Company (UKG) Software Implementation Services

Page 3 of 3 ends

ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

It is recommended that the City Council authorize approval of this amendment to ensure that this critical work continues.

SUMMARY/NEXT STEPS
Staff recommends approving the attached amendment to an agreement with AtQor. Upon approval of this agreement, AtQor will provide the required services to implement UKG's workforce management and payroll software.

ATTACHMENTS
A. Amendment No. 1 to Agreement with AtQor
B. Agreement with AtQor

AMENDMENT NUMBER ONE TO

PROFESSIONAL SERVICES AGREEMENT
WITH
ATQOR
This Amendment Number One (“Amendment”) is made and entered into this 21st day of May, 2024, by and between the City of Santa Fe Springs, a California municipal corporation (“City”) and Axile Tech, LLC dba atQor, a California limited liability company (“Consultant”).

WHEREAS, the City and Consultant previously entered into an agreement on March 7, 2024, for Consultant to provide onsite project manager and business analyst digital technology services (“Agreement”); and
WHEREAS, the City and Consultant desire to amend the Agreement in order for Consultant to continue to provide necessary services.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. Section 5(A) of the Agreement is amended to read as follows:

A. City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit A. This amount shall not exceed Two Hundred SeventyFive Thousand Dollars ($275,000.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement.

2. Except as amended herein, all terms, conditions, and provisions of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have set their hand by their duly authorized representatives as of the day and year first above written.

CITY OF SANTA FE SPRINGS CONSULTANT
____________________________ ____________________________ René Bobadilla, City Manager Greg Kachhadiya, COO
Date: _______________________ Date: _______________________ ATTEST:
____________________________
Fernando Muñoz, Deputy City Clerk
DocuSign Envelope ID: E4BA4CF4-5F7C-444F-A3FC-CEC8F9960761 5/14/2024
APPROVED AS TO FORM:
__________________________
Ivy M. Tsai, City Attorney
DocuSign Envelope ID: E4BA4CF4-5F7C-444F-A3FC-CEC8F9960761 Amendment to Agreement
This amendment ("Amendment") is made to the Agreement between the City of Santa Fe Springs ("City") and atQor ("Consultant") dated March 7th, 2024, regarding Onsite Project management/BA Services.

Amendment to Total Fee: The total fee for the services outlined in the Agreement shall be amended to not exceed $250,000.00 excluding taxes and travel expenses.

Calculation of Fee: The fee shall continue to be calculated based on the Time and Materials ("T&M") rate of US$155/hour as stipulated in the original Agreement.

Payment Terms: The City of Santa Fe Springs shall pay the invoices within 10 days of receipt, as per the original Agreement, after verifying the deliverables and time sheets.

Access to Resources: The City of Santa Fe Springs shall provide atQor with access to the relevant data, systems, and stakeholders necessary for the completion of the tasks, as outlined in the original Agreement.

Standards of Performance: atQor shall continue to adhere to the highest standards of quality, confidentiality, and ethics in performing the services, in accordance with the original Agreement.

Intellectual Property Rights: The clause regarding intellectual property rights shall remain unchanged, with atQor retaining the intellectual property rights of any tools, methods, or frameworks developed or used during the engagement, unless otherwise agreed in writing.

Commencement and Termination: The engagement shall continue to commence upon the signing of this Agreement and will terminate upon the achieving of the city objectives by mutual consent of both parties, in accordance with the terms of the original Agreement.

Other Terms: All other terms and conditions of the original Agreement shall remain unchanged and in full force and effect.

This Amendment shall be effective as of the date of signing by both parties.

Signed for and on behalf of: Signed for and on behalf of:

Axile tech, LLC dba atQor City Of Santa Fe Springs
Signed: ....................................... Signed: .........................................

Name: Greg Kachhadiya Name: ..........................................

Title: COO Title: ….........................................

Date: ......................................... Date: ...........................................

DocuSign Envelope ID: E4BA4CF4-5F7C-444F-A3FC-CEC8F9960761 5/14/2024

ITEM # 17

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Lana Dich, Director of Finance

SUBJECT: RESOLUTION NO. 9907 – APPROVING THE ADOPTION OF THE

MULTIPLE EMPLOYER OTHER POST-EMPLOYMENT BENEFITS
(OPEB)/PENSION 115 TRUST ADMINISTERED BY SHUSTER

ADVISORY GROUP, LLC
DATE: May 21, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Adopt Resolution No. 9907 approving the adoption of the Multiple Employer Other post-employment benefits (OPEB) and Pension 115 Trust administered by Shuster Advisory Group; and
2) Authorize the City Manager to discontinue the City’s current participation in the California Employers’ Retiree Benefit Trust (CERBT) and the California Employers’ Pension Prefunding Trust (CEPPT) administered by California Public Employee’s Retirement System (CalPERS).

FISCAL IMPACT
N/A

BACKGROUND
“Other Post Employment Benefits” (OPEB)
Historically, the City (like most public employers) has funded retiree OPEB on a “pay as you go” basis. This means the City has only paid OPEB costs after employees retired.

Unfortunately, this approach understates the true amount necessary, as OPEB costs are deferred until the employees retire in the future. OPEB Trusts are a funding vehicle used by employers to “prefund” the future costs of their retiree OPEB benefits as the employee services are rendered. Once funds are deposited in these irrevocable trusts, they may CITY COUNCIL AGENDA REPORT – MEETING OF MAY 21, 2024
Resolution Approving the Adoption of the Multiple Employer Other postemployment Benefits (OPEB)/Pension 115 Trust Administered by Shuster Advisory Group, LLC

Page 2 of 6 ends

not be withdrawn for any purpose other than funding the costs of the employer’s retiree OPEB benefits.

In June 2004, the Governmental Accounting Standards Board (GASB) approved Statement No. 45 (GASB 45), which established measurement and reporting standards for state and local government OPEB expenditures. For most governments, including the City of Santa Fe Springs, the largest of these benefits is the funding of retiree medical costs. GASB 45 requires government employers to report the costs that they will incur when they provide OPEB benefits as part of the ongoing compensation for services rendered by current employees. Under GASB 45, employers will have to start assigning an actuarial value and reporting the liability for OPEB in the current fiscal year (2008-09).

Under GASB 45, failure to have an irrevocable trust (or formally show how the City plans to fund this liability) will have a negative impact on cities’ credit ratings. This will affect the cost and ability of cities to issue bonds or possibly enter into lease purchase agreements, both of which have an impact on the City of Santa Fe Springs. As such, in 2009, the City established the California Employers’ Retiree Benefit Trust Fund (CERBT) with CalPERS.

Pension Prefunding Trust
The unfunded pension obligations represent significant liabilities to the City. In 2012, the Governmental Accounting Standards Board (GASB) issued Statement No. 68, which requires governmental employers that sponsor Defined Benefit Plans (i.e., CalPERS) to recognize a net pension liability on their balance sheet. This is the difference between the City’s total pension liability and the market value of actual plan assets. Essentially, the City has less assets invested with CalPERS than what is expected to meet all future pension payments. The City reported this actuarial liability for the first time in its June 30, 2015 Comprehensive Annual Financial Report (CAFR).

Senate Bill 1413 (SB1413), which enacted the California Employer’s Pension Prefunding Trust (CEPPT), was approved by the California Governor on September 21, 2018, and began operations in July of 2019. Pension trust has been identified as a best practice and one option for addressing unfunded liabilities by several public agencies. As such, In 2020, the City established a pension prefunding trust section through the California Employers’ Pension Prefunding Trust (CEPPT).

The City is not obligated to stay in the current trust arrangement with CalPERS, or any provider for that matter. At the time the City entered into the non-binding agreement with CalPERS there were few providers in the Section 115 Trust space. Based on market analysis completed by Shuster identifying the lack of providers available and the services being offered, they developed a program that would enhance the service and investment models at a lower cost to City’s and public agencies. To the extent that a more flexible and actively managed investment portfolio can be attained to improve the return on invested assets in the trust at a low cost, that is additional money that will be earned in the trust and then compound over time.

CITY COUNCIL AGENDA REPORT – MEETING OF MAY 21, 2024
Resolution Approving the Adoption of the Multiple Employer Other postemployment Benefits (OPEB)/Pension 115 Trust Administered by Shuster Advisory Group, LLC

Page 3 of 6 ends

ANALYSIS
Based on available options other than CERBT and CEPPT, significant savings in administration costs are available from Shuster.

California Public Employee’s Retirement System (CalPERS) CalPERS options for OPEB and Pension Stabilization 115 trusts are referred to as the California Employers’ Retiree Benefit Trust (CERBT) for funding OPEB liabilities and the California Employers’ Pension Prefunding Trust (CEPPT) for funding future pension liabilities. Both Trusts charge employers a single fee rate to cover all program costs.

CERBT offers three diversified asset allocation strategies. CEPPT offers two diversified asset allocation strategies. While these funds have lower fees than PARS or Shuster, they offer limited investment strategy options. These investment strategies may perform better than the State (LAIF) or County investment pools, however, they both have lower reported rates of return than both PARS or Shuster. Assets held within the CalPERS program are comingled with assets of other participating public agencies for investment purposes and are only valued monthly.

Shuster Advisory Group, LLC
Shuster Advisory Group, LLC is an independent investment advisory firm and fiduciary.

Shuster provides governmental and institutional retirement plan consulting services as well as private wealth management. Shuster is a SEC-Registered Investment Advisor with over $7 billion in assets under management, focusing on serving the unique needs of governmental agencies and special districts. Shuster serves as investment fiduciary to over 90 governmental agencies and special districts providing investment selection, monitoring and management, and provides plan consulting and participant services.

The services provided by Shuster are unique with a low-cost transparent structure and white glove approach. Shuster entered the public retirement plan sector after analyzing the sector and realizing that cities and agencies were being underserved and overcharged for their retirement plans, directly impacting the supplemental retirement savings of the public employees. Shuster has conducted the same analysis of the Section 115 Trust programs available to cities and agencies and again determined that cities and other public agencies were being underserved and overcharged. Shuster found that the programs available generally lacked investment flexibility, customization, transparency, and high-level customer service.

As a result, Shuster created and offers a Section 115 Trust program that provides Cities with enhanced services at a fraction of the cost of the Section 115 Trust marketplace.

With Shuster’s ongoing oversight and exceptional service model, the City’s 115 Trust will have greater investment portfolio opportunities at a low cost.

Page 4 of 6 ends

Schuster charges an asset-based fee for services to improve value for their clients in comparison to a flat-fee model. Fees are charged monthly or quarterly in arrears based on the daily net Assets Under Management (AUM) on an amortized cost basis, including accrued interest, for the month.

The following is a summary of the fees charged:

Description Fee % of AUM Annual Minimum/Maximum?
Trust Administration Fee 0.01%
Quarterly
No
Trustee Fee 0.02%
Quarterly
$500 Minimum /$5,000 Maximum
Per Plan
Custodial Asset Based
Fee

0.01%
Quarterly
$400 Minimum / No Maximum
Investment Advisory Fee 0.06% Monthly No
By switching to Schuster, the City’s Treasury function believes the action will increase potential for enhanced financial performance due to customizable portfolios, flexibility to adapt to changing risk models, and fund company diversity (Fidelity, Vanguard, American Funds, BlackRock, PIMCO, etc.). Shuster provides ten investment strategies that combine both active and passive (index) investment solutions to take advantage of the optimum mix of investments from both an investment return and cost perspective. Shuster will also provide a custom portfolio at no additional cost.

For this reason, staff’s valuation process concluded that the transfer of the CalPERS program to the program offered by Shuster provides the greatest flexibility of investment options and a more a comprehensive list of services that includes:
 Investment Fiduciary services
 Consolidated full fee transparency
 Customizable investment options
 Individual accounts
 Daily valuation and account access
 Blend of active and passive investment options
 Private equity/debt (optional)
 GASB compliant reporting
 Local dedicated service team
 Direct access to Portfolio Management Team
CITY COUNCIL AGENDA REPORT – MEETING OF MAY 21, 2024
Resolution Approving the Adoption of the Multiple Employer Other postemployment Benefits (OPEB)/Pension 115 Trust Administered by Shuster Advisory Group, LLC

Page 5 of 6 ends

ENVIRONMENTAL
N/A

DISCUSSION
Assets in a 115 Trust are irrevocable, they may not be withdrawn for any purpose other than funding the cost of the employer’s specific function in the applicable trust agreement.

Additionally, monies held in such trusts can be invested in accordance with the rules governing those trusts, which are different than the investment rules for the City’s pooled investments. Investment restrictions that apply to the general fund of a City (CA Government Code 53601) do not apply to the assets held in an Irrevocable Section 115 Trust, thus allowing for more flexibility in the investment strategy. Setting aside funds in a Section 115 Trust can potentially earn a higher rate of return than funds invested within 53601 guidelines.

After a review of the current investment portfolios and services, it was determined that improved investment flexibility, customization, transparency, and service could be achieved by transferring our plan administration and portfolio management to a different program provider.

Staff’s evaluation process concluded that the program offered by Shuster Advisory Group, LLC (“Shuster”) provides the greatest flexibility of investment options and the most competitive fees for the comprehensive services the City will receive, including but not limited to Investment Fiduciary services, consolidated full fee transparency, fully customizable investment options, individual accounts (providing daily valuation and account access), blend of active and passive investment options with optional private equity/debt, GASB compliant reporting, and a dedicated local service team.

The services provided by Shuster are critical to the City’s long-term investment performance. In addition to meeting GASB compliance requirements and being registered with the SEC, their staff members have extensive experience managing investment portfolios for public entities. For these reasons, the services are considered professional in nature and exempt from the City’s normal bidding process pursuant to Santa Fe Spring Municipal Code Section 34.18(A)(1), which states:

PURCHASE BY BIDDING REQUIRED GENERALLY; EXCEPTIONS.

Purchases of supplies, equipment, and services shall be made pursuant to the procedures set forth in this subchapter, except for the following:

Page 6 of 6 ends

SUMMARY/NEXT STEPS
Once approved, staff will move forward with the transition. The transition has an estimated three-month timeline.

ATTACHMENT(S):

A. Resolution No. 9907
B. Multiple Employer OPEB/Pension 115 Trust
C. Trust Administrative Services Agreement
D. Adoption Agreement for the Multiple Employer OPEB/Pension 115 Trust E. Investment Advisor Agreement
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

RESOLUTION NO. 9907

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS APPROVING THE ADOPTION OF THE MULTIPLE EMPLOYER OTHER POSTEMPLOYMENT BENEFITS (OPEB)/PENSION 115 TRUST ADMINISTERED BY

SHUSTER ADVISORY GROUP, LLC
WHEREAS, Shuster Advisory Group, LLC (“Shuster”) has made available the Multiple Employer OPEB/Pension 115 Trust (Trust) for the purpose of pre-funding pension obligations and/or OPEB obligations; and
WHEREAS, the City of Santa Fe Springs (“City”) is eligible to participate in a taxexempt trust performing an essential governmental function within the meaning of Section 115 of the Internal Revenue Code, as amended, and the Regulations issued there under, and the Trust is a tax-exempt trust under the relevant statutory provisions of the State of California; and
WHEREAS, Alta Trust Company satisfies the Trustee requirements under IRS Section 115; and
WHEREAS, all qualified assets currently held in the City’s California Employers’ Retiree Benefit Trust (CERBT) are irrevocably dedicated to prefunding the City’s OPEB obligations; and
WHEREAS, all qualified assets currently held in the City’s California Employers’ Pension Prefunding Trust (CEPPT) are irrevocably dedicated to prefunding the City’s pension obligations; and
WHEREAS, the City’s adoption and operation of the Trust has no effect on any current or former employee’s entitlement to post-employment benefits; and WHEREAS, the terms and conditions of post-employment benefit entitlement, if any, are governed by contracts separate from and independent of the Trust; and WHEREAS, the City Council has prudently set aside funds for the OPEB liability and pre-funding pension obligations; and
WHEREAS, the City’s funding of the Trust does not, and is not intended to, create any new vested right to any benefit nor strengthen any existing vested right; and WHEREAS, the City reserves the right to make contributions, if any, to the Trust.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS, AS FOLLOWS:

Section 1. The City Council hereby adopts the Shuster Multiple Employer OPEB/Pension 115 Trust, effective May 21, 2024; and
Section 2. The City Council hereby authorizes the termination of the City of Santa Fe Springs California Employers’ Retiree Benefit Trust (CERBT) Program, services, administration, and investment contracts with the California Public Employees’ Retirement System and California Public Employees’ Retirement System Board of Administration (herein CalPERS); and
Section 3. The City Council hereby authorizes the termination of the City of Santa Fe Springs California Employers’ Pension Prefunding Trust (CEPPT) Program, services, administration, and investment contracts with the California Public Employees’ Retirement System and CalPERS; and
Section 4. The City Council hereby authorizes the appointment of Alta Trust Company as successor Trustee and Charles Schwab Trust Bank as custodian of the assets of the OPEB assets. The transfer of assets is contingent upon the acceptance of the successor Trustee and custodian; and
Section 5. The City Council certifies that the successor trust satisfies the requirements of Section 115 of the Internal Revenue Code and that all assets held by that trust shall qualify as “plan assets” that are irrevocably dedicated to the prefunding of OPEB and/or Pension obligations; and
Section 6. The City Council hereby authorizes the liquidation and transfer of all assets to Charles Schwab Trust Bank, on a date mutually agreed upon by the City and CalPERS; and
Section 7. Upon the complete transfer of all assets, CalPERS is removed as trust administrator, trustee, and investment manager; and
Section 8. The City Council hereby appoints the City Manager, or his/her successor or his/her designee as the City’s Administrator for the Trust; and Section 9. The City’s Administrator is hereby authorized to execute the legal and administrative documents on behalf of the City and to take whatever additional actions are necessary to maintain the City’s participation in the Trust and to maintain compliance with any relevant regulation issued or as may be issued; therefore, authorizing him/her to take whatever additional actions are required to administer the City’s Trust.

APPROVED AND ADOPTED this 21st day of May, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

__________________________________
Jay Sarno, Mayor
ATTEST:

______________________________
Fernando Muñoz, Deputy City Clerk

DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 5/7/2024
DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 Managing Member
5/7/2024
5/7/2024
Director of Operations
DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 5/7/2024
DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 DocuSign Envelope ID: FBA2C4A1-4D4E-4484-B282-FDB1C8C151C3 ITEM # 18

CITY OF SANTA FE SPRINGS

EMERGENCY REPAIRS UPDATE
DATE: May 21, 2024
RECOMMENDATION:

It is recommended that the City Council:
1) Pursuant to Santa Fe Springs Municipal Code Section 34.23 and California Public Contract Code Section 22050, by a four-fifths vote authorize continuing the repairs without competitive bidding; and
2) Take such additional, related action that may be desirable.

FISCAL IMPACT
Although the extent of the storm damage has been assessed, the total cost of the repair is not known at this time. Staff continues to solicit contractor proposals to complete the repair work as needed and as more information is gathered with respect to the needed repairs. The purchase orders executed to date are listed below. Staff will report at a future City Council meeting as further information develops and the complete scope of the repairs is determined and priced.

Expenses encumbered to date related to this emergency repair include:
 Purchase Order #2240222: $43,610.60 for testing and construction demolition with Restoration Unlimited (Santa Fe Springs, CA)
 Purchase Order #2240262: $115,680 for waterproofing with Innovative Painting & Waterproofing (Santa Fe Springs, CA)
CITY COUNCIL AGENDA REPORT – MEETING OF MAY 21, 2024
Police Services Staging Facility Storm Damage – Emergency Repairs Update

Page 2 of 3 ends

BACKGROUND
The severe storms that hit Southern California the week of February 4, 2024, resulted in historic rainfall totals throughout the region, prompting Governor Newsom to proclaim a state of emergency in various counties, including Los Angeles. The County of Los Angeles followed with the proclamation of a local state of emergency.

The intense and prolonged rainfall caused significant flooding of the City’s Police Services Staging Facility located adjacent to the Municipal Services Yard. Flooding was experienced in both the Men’s and Women’s Locker Rooms and Restroom/Showers as well as the adjacent gym. The flooding rendered these areas uninhabitable and in need of repairs before the space can be reoccupied.

Public Works maintenance staff worked throughout the storms to sweep and vacuum the water to minimize the extent of the flooding, but were ultimately unable to keep up with the volume of water entering the building from the rear wall adjacent to the railroad rightof-way. Eventually, maintenance crews ceased water removal and began removing gym equipment and mats so that the source of the flooding could be more easily identified.

Although one location was identified where the majority of the water was entering the building, the extent of the flooding has saturated the walls in a significant portion of the facility. Under the City Manager’s authority pursuant to Santa Fe Springs Municipal Code Section 34.23, staff continues to negotiate with contractors to provide various services to repair the damage.

The first step in the repair process required demolition work to assess the full extent of the damage and expose the source of the flooding in order to develop a repairs to prevent future flooding.

Staff contracted with Restoration Unlimited (Santa Fe Springs, CA) for the initial testing and demolition work. Sampling for preconstruction testing was conducted on March 6.

Based on testing results, demolition was started on March 18, exposing the likely source of the rainwater intrusion. Staff solicited proposals from two waterproofing contractors.

Waterproofing must be completed before restoration work to prevent further water damage. The proposal from Innovative Painting & Waterproofing, LLC (Santa Fe Springs) was selected and a purchase order was executed.

A Right-of-Entry permit is required from BNSF Rail Road in order to complete the waterproofing work. The permit application is currently under review by BNSF. The waterproofing work will be scheduled once the permit is issued and is anticipated to be completed within two weeks following permit issuance. The restoration of the interior finishes will commence once the waterproofing is completed.

CITY COUNCIL AGENDA REPORT – MEETING OF MAY 21, 2024
Police Services Staging Facility Storm Damage – Emergency Repairs Update

Page 3 of 3 ends

ENVIRONMENTAL
N/A

DISCUSSION
Staff has been in close communication with the City Manager of the City of Whittier and police administration since the flooding began. Given the extent of the flooding, the City of Whittier provided notice on February 7, 2024, that they would temporarily vacate the facility until permanent repairs are completed. Limited staff and equipment was temporarily relocated to the City’s Police Services Building on Jersey Avenue and the majority of the patrol operations were moved to the Whittier Police Station. The Police Staging building was vacated on February 26, 2024.

Repairs are currently estimated to be completed in 2 to 3 months. It should also be noted that this assumes all repairs are completed as an emergency, without competitive bidding.

Competitive bidding would require the solicitation of services by an architect to develop plans and specifications. The solicitation process and the time to develop documents could add an additional 9 to 12 months to the schedule.

SUMMARY/NEXT STEPS
Upon the approval of the City Council of the recommended actions, City staff will continue to coordinate the emergency repairs of the facility. Pursuant to the Public Contract Code Section 22050, staff will provide updated reports at subsequent City Council meetings as the situation develops, more information is gathered, and a plan of action for the repairs is determined and scheduled.

ATTACHMENTS:

None.

ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

ITEM # 19

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: James Enriquez, P.E., Director of Public Works/City Engineer

SUBJECT: CITY CLERK’S OFFICE RENOVATION – FINAL PAYMENT DATE: May 21, 2024
RECOMMENDATION:

It is recommended that the City Council:
1) Approve the Final Payment to CTG Construction, Inc., of Wilmington, California for $165,200 (Less 5% Retention) for the subject project; and 2) Approve the final contract amount with CTG Construction in the amount of $289,700, including the aggregate change order amount of $64,700; and 3) Appropriate additional funds in the amount of $20,000 from the Utility Users Tax Capital Improvement Fund to the City Clerk’s Office Improvements (PW220020); and 4) Take such additional, related action that may be desirable.

FISCAL IMPACT
The City Clerk’s Office Renovation is an approved Capital Improvement Plan project and is funded by the Utility Users Tax (UUT) in the amount of $425,000.

The total project cost breakdown is estimated as follows:

ITEM ESTIMATED AMOUNT
Construction $ 289,700
Design $ 40,000
Engineering $ 20,000
Inspection $ 40,000
Contingency $ 55,300
Estimated Total Project Cost: $ 445,000
CITY COUNCIL AGENDA REPORT – MEETING OF MAY 21, 2024
City Clerk’s Office Renovation – Final Payment

Page 2 of 3 ends

The project is estimated to close with a budget shortfall of $20,000. Staff is recommending an appropriation of funds in the amount of $20,000 from the Utility Users Tax Capital Improvement Fund to the City Clerk’s Office Renovation (PW220020) to offset the total project budget shortfall. The estimated total project cost is $445,000.

The attached payment detail represents the Final Payment (less 5% Retention) due, per the terms of the contract, for the work completed and found to be satisfactory. The retention will be released following the mandatory waiting period following the filling of the Notice of Completion with the LA County Registrar-Recorder.

BACKGROUND
The City Clerk’s Office Renovation project consisted of renovation of the City Clerk office area. The original scope of work was revised to include dividing the existing City Mayor’s office in half to create enclosed offices for the Mayor and City Clerk, in lieu of building a storefront office outside of the Mayor’s office. Three new workspaces were created adjacent to the newly constructed City Clerk and Mayor offices. The change in the scope of work also consisted of enclosing the City Manger’s Executive Assistant office with the construction of glass walls (storefront) and the installation of a new door. One new workspace was created adjacent to the newly constructed Executive Assistant office.

New furniture was installed throughout the offices in the north wing of City Hall to have a uniform aesthetic.

The project also consisted of painting the interior walls, installation of new carpet located in the City Clerk’s Office, Mayors new office, adjacent hallway, and City Council offices.

New electrical outlets, communication and data conduits were installed. The revised scope of work increased the total project cost.

On August 1, 2023, the City Council approved the Award of Contract to CTG Construction Inc., in the amount $225,000 for the construction of City Clerk’s Office Renovation project.

Construction was completed and staff authorized change orders in the aggregate amount of $64,700 (29% of the original contract amount) for a final contract amount of $289,700.

The authorized change orders were due to changes in and addition to the scope of work.

The final contract amount also includes adjustments to final quantities for the unit priced items as measured during construction.

ANALYSIS
Not applicable.

ENVIRONMENTAL
Not applicable.

CITY COUNCIL AGENDA REPORT – MEETING OF MAY 21, 2024
City Clerk’s Office Renovation – Final Payment

Page 3 of 3 ends

DISCUSSION
The City Clerk’s Office Renovation project consisted of various improvements and refreshed the City Hall North Wing.

SUMMARY/NEXT STEPS
Upon the approval of the City Council of the recommended actions, the Public Works Department will coordinate with the Finance Department to issue a final payment to CTG Construction and proceed to close the project. The Public Works Department will then file the Notice of Completion. The retention will be released following the mandatory waiting period following the filling of the Notice of Completion with the LA County RegistrarRecorder.

ATTACHMENTS:

A. Final Payment Detail
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

Contractor: Final Payment: $ 156,940.00
Item
No. Quantity Units Unit Price Total Quantity Amount Quantity Amount

1. Mobilization. 1 L.S. $ 15,000.00 $ 15,000.00 25% $ 3,750.00 100% $ 15,000.00

2. Demolition. 1 L.S. $ 15,000.00 $ 15,000.00 100% $ 15,000.00 100% $ 15,000.00

3. Door Infill & Openings: Wood Framing, blocking, trims, & new metal channel. 1 L.S. $ 6,000.00 $ 6,000.00 25% $ 1,500.00 100% $ 6,000.00

4. Door & Windows: Storefront system, with door and door hardware, reinstallation of existing door w/ temped glass and new wood door frame, and new carpet transition OR strip. 1 L.S. $ 39,000.00 $ 39,000.00 100% $ 39,000.00 100% $ 39,000.00

5. Finishes: Painting/Caulking, Drywall & Patching of Wall, Rubber Base, and Furnish/ Remove/ Install Carpet, Including Moving Office Furniture/ Equipment to Place Carpet. 1 L.S. $ 115,000.00 $ 115,000.00 25% $ 28,750.00 100% $ 115,000.00

6. Electrical: Service, Power, Switching, Distribution, Occupancy Sensors, Data & Communication Conduits. 1 L.S. $ 10,000.00 $ 10,000.00 25% $ 2,500.00 100% $ 10,000.00

7. Remove existing 39 City Council member's portraits from hallway, and place on the City Hall lobby (North chamber wall) per the layout attached in the appendix. 1 L.S. $ 10,000.00 $ 10,000.00 25% $ 2,500.00 100% $ 10,000.00

8. Provide full abatement for project area in accordance with Title 17 and HUD guidelines for proper removal for all contaminated items per the Lead and Asbestos Report in Appendix, including containment, site cleanup, barrier systems, and interim control.
1 L.S. $ 15,000.00 $ 15,000.00 50% $ 7,500.00 100% $ 15,000.00 Contract Total: $ 225,000.00 Total this Period: $ 100,500.00 $ 225,000.00 CCO 1 Scope of work modification as described in Contract Change Order No.1 1 L.S. $ 56,200.00 $ 56,200.00 100% $ 56,200.00 100% $ 56,200.00 CC0 2 Scope of work additions as described in Contract Change Order No.2 1 L.S. $ 8,500.00 $ 8,500.00 100% $ 8,500.00 100% $ 8,500.00 $ 64,700.00 Total this Period: $ 64,700.00 $ 64,700.00
Total Items
Completed this
Period: $ 165,200.00
Total Items
Completed to
Date: $ 289,700.00
$ 289,700.00
Invoice Due Date Invoice Pay Date Amount
01/09/2024 2203 01/10/2024 01/18/2024 $ 118,275.00 $ 6,225.00 Less 5% Retention: 04/16/2024 2234 05/29/2024 06/06/2024 $ 156,940.00 $ 8,260.00 Progress Payment No 1:

Amount
$ 156,940.00
$ 8,260.00
Robert Garcia Robert Garcia #2232 5/10/24
James Enriquez, PE
Recommended by Project Manager:

Approved by PW Director:
5% Retention Completed this Period: 270010
CONTRACT PAYMENTS:

Total Items Completed to Date: $ 289,700.00
$ 14,485.00
$ 118,275.00
Final Payment: $ 156,940.00 Account
Finance Please Pay: PW220020
Retention Amount
Description
Contract Completed This Period Completed To Date
Contract Work
Contract Change Order Total:

Total Completed Items to Date:

Invoice Date Invoice No.

Warrant Billing Period
Wilmington, CA 90744
Payment Detail: CTG Construction, Inc.

CITY CLERK'S OFFICE RENOVATION 433 Lecouvreur Avenue

ATTACHMENT A
ITEM # 20

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: SANTA FE SPRINGS LIGHTING DISTRICT NO. 1 – ADOPTION OF RESOLUTION NO. 9908 AND RESOLUTION NO. 9909
DATE: May 21, 2024
RECOMMENDATION:

It is recommended that the City Council:
1) Adopt Resolution No. 9908, approving the Engineer’s Report (Fiscal Year 2024/25) in conjunction with the annual levy of assessments for Street Lighting District No. 1; and 2) Adopt Resolution No. 9909, declaring the City of Santa Fe Springs’ intention to provide for an annual levy and collection of assessments for Lighting District No. 1, and setting the public hearing for the Council meeting on June 18, 2024 at 6:00 p.m.; and 3) Take such additional, related, action that may be desirable.

FISCAL IMPACT
The recommended resolutions would conditionally approve, pending the public hearing and final City Council authorization thereafter, the continued levying of assessments in Fiscal Year 2024/25 for Santa Fe Springs Lighting District No. 1 (District). The Engineer’s Report (Attachment A) describes the method of apportionment, and presents a proposed budget for Fiscal Year 2024/25. As noted on Page 15 of the Engineer’s Report, the estimated total direct and administrative costs for providing street lights throughout the city is $915,700, including $274,710 for lights outside of the District and $640,990 within the District. There is effectively no increase recommended in the total levy amount which totals $193,765. Therefore, the General Fund subsidy for this year will be $447,225.

CITY COUNCIL AGENDA REPORT – MEETING OF MAY 21, 2024
Santa Fe Springs Lighting District No. 1 – Adoption of Resolution No. 9908 and Resolution No. 9909

Page 2 of 3 ends

BACKGROUND
The Santa Fe Springs Lighting District No. 1 was formed May 26, 1982, under the provisions of the Landscaping and Lighting Act of 1972. The District does not include any residential properties or any properties with a residential land code. A map of the boundaries of the District is shown in the Boundary Map (Attachment D).

After the initial formation of the district, it is necessary for the City to annually update the Lighting District assessment. This allows the City to continue levying annual assessments on the properties located within the Lighting District. The required documents to satisfy the legal requirements are outlined in Chapter 3 of the Landscaping and Lighting Act of 1972 as contained in the Streets and Highways Code.

The Council, at their meeting of March 5, 2024, approved Resolution No. 9897 ordering the preparation of the Engineer’s Report according to the provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California.

ANALYSIS
A copy of the Annual Engineer’s Report for the City of Santa Fe Springs Lighting District No. 1 (Attachment A) is attached for City Council review and approval The Engineer’s Report satisfies the legal requirements described previously. In summary, the Engineer’s Report addresses compliance with the state law, describes the method of apportionment, and presents a proposed budget for Fiscal Year 2024/25. Resolution No. 9908 (Attachment B) approves the Annual Engineer’s Report.

Resolution No. 9909 (Attachment C) declares the City’s Intention to Levy Annual Assessments in the Heritage Springs Assessment District and sets the public hearing date for June 18, 2024 at 6:00 p.m.

ENVIRONMENTAL
Not applicable.

DISCUSSION
The annual assessment rate for the District has not been increased since the fiscal year 1992/1993, although the costs of providing the improvements that benefit the properties within the District continue to rise. In 2004, the City conducted an election to try to increase the annual assessment rate. However, a majority protest existed and the proposed assessment increase was not imposed. While there is no assessment increase this year, the need to consider an adjustment should be evaluated.

CITY COUNCIL AGENDA REPORT – MEETING OF MAY 21, 2024
Santa Fe Springs Lighting District No. 1 – Adoption of Resolution No. 9908 and Resolution No. 9909

Page 3 of 3 ends

SUMMARY/NEXT STEPS
Upon approval by the City Council of the recommended actions, City staff will work with the City’s consultant to complete the annual assessment district update process and file with the County Assessor for inclusion in the Tax Roll.

ATTACHMENTS:

A. Engineer’s Report
B. Resolution No. 9908
C. Resolution No. 9909
D. Boundary Map
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

City of Santa Fe Springs

Lighting District No. 1

2024/2025 ENGINEER’S ANNUAL LEVY REPORT

Intent Meeting: May 21, 2024
Public Hearing: June 4, 2024
27368 Via Industria
Suite 200
Temecula, California 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510
www.willdan.com

ENGINEER'S REPORT AFFIDAVIT
Establishment of Annual Assessments for the:

Santa Fe Springs Lighting District No. 1
City of Santa Fe Springs
Los Angeles County, State of California
This Report identifies the parcels within the District, as they existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the Los Angeles County Assessor’s maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the City Council.

Dated this ____________ day of ______________, 2024.

Willdan Financial Services
Assessment Engineer
On Behalf of the City of Santa Fe Springs
By: ________________________________
Chonney Gano, Project Manager
District Administration Services
By: ________________________________
Tyrone Peter
P.E. # C81888
Table of Contents
I. OVERVIEW .......................................................................................................... 1 A. INTRODUCTION .................................................................................................. 1 B. COMPLIANCE WITH THE CURRENT LEGISLATION ........................................ 2 II. DESCRIPTION OF THE DISTRICT AND SERVICES .......................................... 4 A. BOUNDARIES OF THE DISTRICT ...................................................................... 4 B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT ......................................... 4 C. IMPROVEMENTS, PLANS AND SPECIFICATIONS ........................................... 5 III. METHOD OF APPORTIONMENT ........................................................................ 8 A. GENERAL ............................................................................................................ 8 B. BENEFIT ANALYSIS ........................................................................................... 8 Special Benefits .................................................................................................. 8 General Benefit ................................................................................................... 9 C. ASSESSMENT METHODOLOGY ..................................................................... 10 Benefit Assessment Unit ................................................................................. 10 Special Use Codes ........................................................................................... 12 Streets Without Lights ..................................................................................... 12 D. BENEFIT FORMULA ......................................................................................... 13 IV. DISTRICT BUDGET ........................................................................................... 15 EXHIBIT A – DISTRICT ASSESSMENT DIAGRAM .................................................... 16 EXHIBIT B – 2024/2025 ASSESSMENT COLLECTION ROLL ................................... 17 2024/2025 Santa Fe Springs Lighting District No. 1 Page 1

I. OVERVIEW
A. INTRODUCTION
The City of Santa Fe Springs (hereafter referred to as “City”) annually levies and collects special assessments in order to provide and maintain the improvements within the Santa Fe Springs Lighting District No. 1 (hereafter referred to as “District”). The District was formed on May 26, 1982 and is annually levied pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (hereafter referred to as the “1972 Act”). The annual assessments levied on parcels within the District are based on the special benefits received, and partially fund the costs associated with the installation, maintenance, operation and administration of the public streetlight system within the District.

This Engineer's Report (hereafter referred to as the “Report”) has been prepared pursuant to the order of the City Council as required by the provisions Chapter 3, of the 1972 Act (commencing with Section 22620), which outlines the procedures for the annual levy of assessments. This Report provides an update of the District including the proposed expenses and revenues, any substantial change in the improvements or the District, and the proposed assessments to be levied on the County of Los Angeles (the “County”) tax roll for Fiscal Year 2024/2025 and has been prepared pursuant to the requirements of Article 4, Chapter 1, of the 1972 Act (inclusive of Sections 22565 through 22574). In addition to the provisions of the 1972 Act, it has been determined that the existing annual assessments for this District have been previously levied in accordance with the provisions of the California Constitution Article XIIID which was enacted as a result of the passage of Proposition 218, approved by the California voters in November 1996.

The annual assessment rate for the District has not increased since Fiscal Year 1992/1993, although the costs of providing the improvements that benefit the properties within the District have continued to rise. Initially, the rising costs to provide streetlights within the District were offset by the District fund balance and an assessment increase was not necessary. Eventually the District fund balance was exhausted and the City began making increasingly greater contributions each year to the District expenses, not only to cover the general benefit portion of the costs, but also to subsidize the special benefit costs not recovered by the annual assessments.

In 2004, the City performed an extensive review of the District including the boundaries of the District, the properties therein, the special benefit properties received from the improvements, the general benefit the improvements may provide to properties outside the District or to the public at large, as well as the current and long-term costs and expenses associated with providing the improvements. Based on this review and evaluation, the City Council determined that it was necessary and in the best interest of the property owners within the District to conduct a property owner protest ballot proceeding for an increase to the annual assessments for Fiscal Year 2004/2005 in accordance with the 2024/2025 Santa Fe Springs Lighting District No. 1 Page 2

provisions of the California Constitution Article XIIID. Based on the ballot tabulation conducted on July 8, 2004, a majority protest existed, and the proposed assessment increase was not imposed.

The word “parcel”, for the purposes of this Report, refers to an individual property assigned its own Assessment Parcel Number by the Los Angeles County Assessor’s Office. The Los Angeles County Auditor/Controller uses Assessment Parcel Numbers and specific Fund Numbers to identify, on the tax roll, properties assessed for special district benefit assessments.

At a noticed annual Public Hearing, the City Council will consider public testimony regarding the District. The City Council will review the Engineer’s Annual Report and may order amendments to the Report or confirm the Report as submitted.

Following final approval of the Report and confirmation of the assessments, the Council will order the levy and collection of assessments for Fiscal Year 2024/2025 pursuant to the 1972 Act. In such case, the assessment information will be submitted to the County of Los Angeles (the “County”) Auditor/Controller for inclusion on the property tax roll for each parcel in Fiscal Year 2024/2025. If any parcel submitted for collection is identified by the County Auditor/Controller to be an invalid parcel number for the current Fiscal Year, a corrected parcel number and/or new parcel numbers will be identified and resubmitted to the County. The assessment amount to be levied and collected for the resubmitted parcel or parcels shall be based on the method of apportionment and assessment rate approved by the City Council.

B. COMPLIANCE WITH THE CURRENT LEGISLATION
As a result of the passage of Proposition 218 in November 1996, Articles XIIIC and XIIID were added to the California Constitution. Article XIIID specifically addressed both the substantive and procedural requirements to be followed for assessments.

The procedural and approval process for assessments outlined in this article apply to assessment districts, with the exception of those existing assessments that met one or more of the exemptions set forth in Section 5 of the Article. Specifically as it relates to Lighting District No. 1, the exemption provision set forth in Section 5(a) of Article XIIID states:
“...assessments existing on the effective date of this Article shall be exempt from the procedures and approval process set forth in Section 4 [if they were] imposed exclusively to finance the capital costs or maintenance and operation expenses for sidewalks, streets, sewers, water, flood control, drainage systems or vector control.”
The District’s streetlight assessments were established in Fiscal Year 1982/1983 and have not been increased since Fiscal Year 1992/1993. These assessments have funded improvements that are classified as street improvements as defined herein based on the definitions provided by the Office of the Controller for the State 2024/2025 Santa Fe Springs Lighting District No. 1 Page 3

of California in the “Guidelines Relating to Gas Tax Expenditures” published by the Division of Local Government Fiscal Affairs. The state's gas tax program is administered in city agencies, but audited by the Office of the State Controller. The proceeds of the gas tax are statutorily limited to expenditures for streets and roads.

Because the funds are restricted to street and road expenditures, the State Controller has developed the “Street Purpose Definitions and Guidelines” based on the “Manual of Uniform Highway Accounting and Financial Management Procedures” developed by the American Association of State Highway Officials.

Street improvement, as it relates to this District, is defined as the construction, operation, or maintenance of facilities within the right of way used for street or road purposes including but not limited to the following:
 Installation or expansion of the streetlight system including replacement of old equipment with superior equipment, installation of traffic signals at intersections and railroad crossings, replacement of equipment as required for relocations for street purposes, and purchase and installation of traffic signal control equipment.
 Servicing lighting systems and street or road traffic control devices including, repainting and repairing traffic signals and lighting standards; and furnishing of power for street and road lighting and traffic control devices.

Therefore, the existing District assessments (assessment rates and method of apportionment) approved and levied prior to the passage of Proposition 218, are exempt from both the substantive and procedural approval process defined by Article XIIID, Section 4, until such time the assessments are increased. 2024/2025 Santa Fe Springs Lighting District No. 1 Page 4

II. DESCRIPTION OF THE DISTRICT AND SERVICES
A. BOUNDARIES OF THE DISTRICT
The boundary of the District is completely within the City limits of the City and is shown on the Assessment Diagram, which is on file in the office of the City Clerk at the City Hall of Santa Fe Springs, a depiction of which is shown in Exhibit A of this Report. The parcels of real property included within the District are identified by land use categories (“Use Codes”). A listing of the Use Codes that may be applicable to parcels within this District and typically utilized by the Los Angeles County Assessor's Office for identification of property land uses is provided in the Method of Apportionment section of this Report. Excluded from assessments are utility easements, rights-of-way, common areas, public schools, public streets, residential properties, and other public properties. The parcels within the District are described in detail on the assessor parcel maps on file in the Los Angeles County Assessor's Office, which by reference are made a part of this Report.

B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT
As applicable or may be applicable to this proposed District, the 1972 Act defines improvements to mean one or any combination of the following:
 The installation or construction of public lighting facilities.  The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities.  The maintenance or servicing, or both, of any of the foregoing.  The acquisition of any existing improvement otherwise authorized pursuant to this section.

2024/2025 Santa Fe Springs Lighting District No. 1 Page 5

Incidental expenses associated with the improvements including, but not limited to:
 The cost of preparation of the report, including plans, specifications, estimates, diagram, and assessment;
 The costs of printing, advertising, and the publishing, posting and mailing of notices;
 Compensation payable to the County for collection of assessments;  Compensation of any engineer or attorney employed to render services;  Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements;
 Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5; and
 Costs associated with any elections held for the approval of a new or increased assessment.

The 1972 Act defines "maintain" or "maintenance" to mean furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including:
 Repair, removal, or replacement of all or any part of any improvement.  Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury.
 The removal of trimmings, rubbish, debris, and other solid waste.  The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti.

C. IMPROVEMENTS, PLANS AND SPECIFICATIONS
The annual special benefit assessments levied on parcels within the District provide funding for a portion of the annual expenses related to the installation, maintenance, operation and administration of the streetlight system within the District boundaries. The costs associated with the improvements are equitably spread among benefiting parcels in proportion to their special benefits. Streetlight improvements within the City but not within the District’s boundaries and that portion of the District’s improvements determined to be general benefit are funded by other revenue sources. Only improvements, services and incidental expenses 2024/2025 Santa Fe Springs Lighting District No. 1 Page 6

permitted under provisions of the 1972 Act that are necessary for the ongoing maintenance, operation and administration of the District streetlight system that provides special benefits to the parcels within the District are included in the annual assessment.

Maintenance of the streetlight system within the District may include, but is not limited to removal, repair, replacement, modification, or relocation of the light standards, poles, bulbs, fixtures, and appurtenances. Servicing of the Southern California Edison Company-owned streetlights is furnished by the Southern California Edison Company or by its successors or assignees. The rates charged by the Edison Company include both the power and maintenance costs and are regulated and authorized by the Public Utilities Commission of the State of California. The City’s Public Works Department provides for the servicing of the City-owned streetlights. The energy rates charged for City-owned streetlights is also regulated and authorized by the Public Utilities Commission. 2024/2025 Santa Fe Springs Lighting District No. 1 Page 7 Approximately eight percent (8%) of the streetlights within the District are owned and maintained by Southern California Edison Company. The remaining ninety-two percent (92%) of the streetlights are owned by the City and are maintained by the City. The following table provides a summary of the streetlight inventory within the District for Fiscal Year 2024/2025:

Table 1 - Streetlight Inventory for Fiscal Year 2024/2025 The proposed improvements for Fiscal Year 2024/2025 are unchanged from the previous Fiscal Year. Streetlight Inventory Maps showing the location of the various streetlights within the District are on file in the office of the City Clerk at the City Hall and by reference are made part of this Report.

Number of Lights Per Type
Series Series Series
Account No/ Description
70 100 100 150 150 200 200 250 310 400 TOTAL
Watt Watt Watt Watt Watt Watt Watt Watt Watt Watt Lights Watts 3-008-8387-95 LS-1 (Edison-owned) - 2 - - - - - - - - 2 2003-008-8182-13 LS-1 (Edison-owned) - - - - - 3 - 1 - - 4 8503-008-8182-03 LS-1 (Edison-owned) - 12 - 22 - 16 - - - - 50 7,7003-008-8182-02 LS-1 (Edison-owned) - 6 - - - - - - - - 6 6003-008-8181-99 LS-1 (Edison-owned) 1 163 - 1 - 1 - - - 5 171 18,7203-008-8181-96 LS-1 (Edison-owned) 5 127 - - - 6 - 1 - 139 14,500 LS - 1 TOTAL 6 310 - 23 - 26 - 2 - 5 372 42,570
3-008-9238-08 LS-2 (City-owned) - 87 158 13 - 69 1 - - - 328 40,4503-008-8181-98 LS-2 (City-owned) - - - 126 2 85 - 37 3 - 253 46,3803-008-8182-00 LS-2 (City-owned) - 15 90 25 - 96 1 6 - - 233 35,1503-008-8182-01 LS-2 (City-owned) - 14 - 160 - 119 - 22 9 - 324 57,4903-008-8182-11 LS-2 (City-owned) - 29 - 334 - 136 46 128 - 17 690 128,2003-008-8182-14 LS-2 (City-owned) - 12 - 279 - 356 - 88 4 15 754 143,4903-008-8182-16 LS-2 (City-owned) - - - 148 21 118 80 11 - - 378 67,700 LS - 2 TOTAL - 157 248 1,085 23 979 128 292 16 32 2,960 518,860 GRAND TOTAL 6 467 248 1,108 23 1,005 128 294 16 37 3,332 561,430 2024/2025 Santa Fe Springs Lighting District No. 1 Page 8 III. METHOD OF APPORTIONMENT
A. GENERAL
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements which include the construction, maintenance and servicing of streetlights and appurtenant facilities.

The 1972 Act further requires that the cost of these improvements be levied according to benefit:
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.” The formula used for calculating assessments in this District reflects the composition of the parcels, and the improvements and services provided, to fairly apportion the costs based on estimated benefit to each parcel.

In addition, pursuant to Article XIIID, Section 4, a parcel’s assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel, only special benefits may be assessed and the costs associated with general benefit must separate from the special benefits. Therefore, in compliance with these requirements only the District costs that have been identified as “Special Benefit” are assessed, the costs of any improvements considered to be “General Benefit” have been eliminated from the net amount to be assessed.

B. BENEFIT ANALYSIS
The District’s improvements, the associated costs and proposed assessments described in this Report, have been carefully reviewed and have been identified and allocated based on a benefit calculation that proportionally allocates the net cost to the benefiting properties pursuant to the provisions of Article XIIID and the 1972 Act. The location and extent of the various streetlight improvements within the District and the associated costs have been identified as either “General Benefits” (not assessed) or “Special Benefits”.

Special Benefits
The method of apportionment (method of assessment) established for this District utilizes commonly accepted engineering practices and is based on the premise that each of the assessed parcels within the District receives special benefit from the improvements maintained and financed by District assessments. The desirability and security of properties within the District is enhanced by the presence of streetlights in close proximity to those properties.

The primary benefits of streetlights are for the convenience, safety and protection of people as well as the security and protection of property, property improvements 2024/2025 Santa Fe Springs Lighting District No. 1 Page 9 and goods. Specifically, the benefits of adequate and well-maintained streetlights that benefit both the properties and property owners within the District include:
 Improves ingress and egress to property, provides customers, suppliers and employees an enhanced environment in which to access the properties.  Enhanced deterrence of crime and the aid to police protection and security activities.
 Reduced vulnerability to criminal assault of employees, patrons and owners at night.
 The promotion of increased business activities during nighttime hours.  Increased nighttime safety on roads and highways.
 Reduced vandalism and other criminal acts and damage to improvements or personal property.
 Improved traffic circulation and reduced nighttime accidents and personal property loss.
 Reduction of dumping, graffiti and loitering typically associated with poorly lighted areas.
 Enhances desirability of properties and the ability to conduct or expand business opportunities through association with an area that has sufficient streetlights.

The intensity or degree of illumination provided within the District can enhance these benefits and is a significant factor in determining the benefits properties receive from streetlights improvements. The number and intensity of the streetlights provided in this District are significantly greater than the residential areas of the City and are generally more extensive than the streetlights provided in similar commercial and industrial areas of other cities. For these reasons, it has been determined that the streetlight improvements provided by the District are a special benefit to the properties within the District.

General Benefit
Although the improvements clearly provide special benefits to properties within the District, it is recognized that some of these facilities by the nature of their location may also benefit properties outside the District that are not assessed and to a lesser extent may provide some benefit to the public at large. Therefore, a portion of the cost to operate, maintain, and service the streetlight improvements within the District are identified as general benefit and not included in the annual assessments as special benefit. In a detailed evaluation of the entire streetlight system within the City it was determined that, over eighty percent (80%) of the cost to maintain and service the City’s streetlights is attributable to the streetlights within this District. The remaining twenty percent (20%) of the City’s annual costs for streetlights is associated primarily with the residential areas of the City and these streetlights are currently funded by other revenues sources. Approximately seven percent (7%) of the streetlight improvement costs within the District itself are attributable to streetlight facilities that benefit properties outside the District as well 2024/2025 Santa Fe Springs Lighting District No. 1 Page 10 as properties within the District. Based on this evaluation, it has been determined that twenty-seven percent (27%) of the District’s annual costs budgeted for Fiscal Year 2024/2025 is considered general benefit. This is a quantifiable percentage based on the current City streetlight system and expenditures. Although not as quantifiable, it is also reasonable to assume that the District improvements also provide some general benefit to the public at large and a reasonable percentage of this benefit should not exceed three percent (3%) for a total general benefit of thirty percent (30%) of the District’s costs. The cost of providing the District improvements that are considered general benefit include benefits conferred on real property or to the public at large. These costs shall not be included in the annual assessments and shall be funded by other revenue sources available to the City. These funds are shown in the annual budget of this Report as a General Fund contribution and the amount to be levied as assessments for the District represent only the special benefit portion of the District expenses.

C. ASSESSMENT METHODOLOGY
Pursuant to the 1972 Act, the costs of the District may be apportioned by any formula or method that fairly distributes the net amount to be assessed among assessable parcels in proportion to the estimated benefits to be received by each such parcel from the improvements. The apportionment of costs used should reflect the composition of the parcels and the improvements and services provided based on each parcel’s estimated special benefit.

Benefit Assessment Unit
To assess benefits equitably, it is necessary to relate the different types of parcel improvements to each other. A value of one unit has been assigned as the basic benefit assessment unit. The benefit assessment unit consists of three classifications of benefit: people, security and intensity. The Benefit Factor for each property type is equal to the aggregate amount of benefit assessment units that a parcel receives.

The following table summarizes the various property types within the District by use code and the applicable benefit assessment units that are applied to those properties.
2024/2025 Santa Fe Springs Lighting District No. 1 Page 11 Table 2 - Use Codes and Benefit Assessment Units
* Residential Properties are not assessed
** Minimum Assigned Benefit Factor. See Special Use Codes Section for details.

Use
Code
Description People Security Intensity Benefit Factor
00-09* Residential - - - 0.00
10 Vacant Commercial Land 0.00 0.50 0.50 1.00
11 Stores 2.00 1.00 1.00 4.00
12 Store Combinations 2.00 1.00 1.00 4.00
13 Department Stores 4.00 2.00 2.00 8.00
15** Neighborhood Shopping Center ** ** ** 8.00
16** Regional Shopping Center ** ** ** 8.00
17 Office Building 1.00 1.00 1.00 3.00
18 Hotels and Motels 4.00 2.00 2.00 8.00
19 Professional Buildings 1.00 1.00 1.00 3.00
21 Restaurants 3.00 1.00 1.00 5.00
23 Banks, Savings and Loans 1.00 1.00 1.00 3.00
24 Service Shops 1.00 1.00 1.00 3.00
25 Service Stations 2.00 1.00 1.00 4.00
26 Auto/Recreation Equip Sales 2.00 2.00 2.00 6.00
27 Parking Lots (Commercial) 1.00 1.00 0.50 2.50
28 Animal Kennel 1.00 0.50 0.50 2.00
29 Nurseries or Greenhouses 1.00 0.50 0.50 2.00
30 Vacant Industrial Land 0.00 0.50 0.50 1.00
31 Light Manufacturing 3.00 1.00 2.00 6.00
32** Heavy Manufacturing ** ** ** 8.00
33 Warehousing 2.00 1.00 2.00 5.00
34 Food Processing Plants 3.00 1.00 2.00 6.00
36 Lumber Yards 1.00 1.00 1.00 3.00
37** Mineral Processing ** ** ** 5.00
38 Parking Lots (Industrial) 1.00 0.50 0.50 2.00
39** Open Storage ** ** ** 8.00
44 Truck Crops 0.50 0.25 0.25 1.00
47 Dairies 0.50 0.25 0.25 1.00
61 Theaters 3.00 1.00 1.00 5.00
63 Bowling Alleys 4.00 2.00 2.00 8.00
64 Club, Lodge Hall, Fraternal Organization 2.00 1.00 1.00 4.00 65 Recreational 2.00 1.00 1.00 4.00
71 Churches 1.00 0.50 0.50 2.00
72 Schools (Private) 1.00 0.50 0.50 2.00
77 Cemeteries, Mausoleums, Mortuaries 0.50 0.25 0.25 1.00 83 Petroleum and Gas 1.00 0.50 0.50 2.00
89 Dump Sites 0.50 0.25 0.25 1.00
99** Distribution Centers ** ** ** 8.00
2024/2025 Santa Fe Springs Lighting District No. 1 Page 12 Special Use Codes
The following Use Codes have been listed separately because of their unique operations inherent to their classifications, the size of real property, and the high use as a result of their specific operation. The total benefit assessment unit assigned to each parcel is calculated based on the parcel’s acreage and a specified weighting factor applied to that use code designation (formula). However, the minimum benefit units assigned to a parcel shall not be less than the Benefit Factor shown on the “Use Code and Benefit Assessment Units” table shown on the previous page unless the parcel fronts on a street without lights. In this case, the Benefit Factor may be reduced below this minimum. (Refer to the table for “Streets Without Lights”).

Use Code 99 is a special use code not found in the Los Angeles County Assessor’s listing and is assigned to distribution centers for this District only. Parcels of land in Use Code 99 typically run continual 24-hour operations and receive substantial benefit from the District’s streetlight improvements.

Table 3 – Special Use Code
Use Code Description Formula
15 Neighborhood Shopping Center 6.32 benefit units / acre 16 Regional Shopping Center 8.71 benefit units / acre
32 Heavy Manufacturing 5.45 benefit units / acre
37 Mineral Processing 3.27 benefit units / acre
39 Open Storage 6.53 benefit units / acre
99 Distribution Center 9.80 benefit units / acre
Streets Without Lights
The total Benefit Assessment Units of any parcel identified on the “Use Code and Benefit Assessment Units” table shown on the previous page that front on a street without District streetlights shall be assessed for people-related benefits only. It has been determined that these parcels do not receive the same special benefits from security or intensity that other parcels in the District receive. 2024/2025 Santa Fe Springs Lighting District No. 1 Page 13 The Special Use Code parcels on streets with no District streetlight facilities are reduced by approximately 1/3 (of Table 3) to account for their reduced special benefits from security or intensity. The calculation of this reduced benefit is outlined in the following table for Special Use Codes:

Table 4 – Special Use Code (Streets Without Lights)
Use Code Description Formula
15 Neighborhood Shopping Center 4.23 benefit units / acre 16 Regional Shopping Center 5.84 benefit units / acre
32 Heavy Manufacturing 3.66 benefit units / acre
37 Mineral Processing 2.18 benefit units / acre
39 Open Storage 4.36 benefit units / acre
99 Distribution Center 6.58 benefit units / acre
D. BENEFIT FORMULA
The benefit formula applied to each parcel is based on the preceding Benefit Assessment Unit tables. Each parcel’s Benefit Factor is equal to the aggregate amount of benefit assessment units that a parcel receives and correlates to the parcel’s special benefit received as compared to other parcels in the District.

The following formulas are used to calculate each property’s assessment:

People Benefit Assessment Unit + Security Benefit Assessment Unit + Intensity Benefit Assessment Unit = Parcel’s Benefit Factor
Total Balance to Levy/ Aggregate of Benefit Factors = Levy per Benefit Factor (Assessment Rate)
Assessment Rate x Parcel’s Benefit Factor = Parcel Levy Amount

2024/2025 Santa Fe Springs Lighting District No. 1 Page 14 The following table provides a summary, by Use Code, of the benefit units, proposed charge, and total count of assessable parcels in the District.

Table 5 – Summary of Assessable Parcels (by Use Code)
Use
Code Description Benefit Units Applied Rate
Proposed
Charge Parcel Assessed
10 Vacant Commercial Land 20.00 $17.05 $341.00 20
11 Stores 68.00 17.05 1,159.40 17
12 Store Combinations 16.00 17.05 272.80 4
15** Neighborhood Shopping Center 8.00 17.05 136.40 1
16** Regional Shopping Center 529.26 17.05 9,023.87 33
17 Office Building 94.10 17.05 1,604.43 6
18 Hotels and Motels 117.00 17.05 1,994.85 39
19 Professional Buildings 24.00 17.05 409.20 3
21 Restaurants 18.00 17.05 306.90 6
23 Banks, Savings and loans 140.00 17.05 2,387.00 28
24 Service Shops 15.00 17.05 255.75 5
25 Service Stations 3.00 17.05 51.15 1
26 Auto/Recreation Equip Sales 36.00 17.05 613.80 9
27 Parking Lots (Commercial) 168.00 17.05 2,864.40 28
30 Vacant Industrial Land 116.00 17.05 1,977.63 34
31 Light Manufacturing 136.00 17.05 2,318.80 136
32** Heavy Manufacturing 3,717.00 17.05 63,374.85 620
33 Warehousing 767.51 17.05 13,085.89 38
34 Food Processing Plants 4,578.13 17.05 78,057.14 736
36 Lumber Yards 75.00 17.05 1,278.75 13
37** Mineral Processing 9.00 17.05 153.45 3
38 Parking Lots (Industrial) 257.04 17.05 4,382.47 21
39** Open Storage 58.00 17.05 988.90 29
61 Theaters 363.51 17.05 6,197.87 19
65 Recreational 5.00 17.05 85.25 1
71 Churches 8.00 17.05 136.40 2
72 Schools (Private) 2.00 17.05 34.10 1
83 Petroleum and Gas 0.00 0.00 0.00 0
89 Dump Sites 12.00 17.05 204.60 6
99** Distribution Centers 4.00 17.05 68.20 4
*Total 11,364.56 $193,765.25 1,863
* Total parcel count will vary as parcels are submitted under five SBE numbers. ** See Special Use Codes Section.
2024/2025 Santa Fe Springs Lighting District No. 1 Page 15 IV. DISTRICT BUDGET
Table 6 – District Budget FY 2024/2025
*The City will continue to attempt to identify ways to decrease costs in order to reduce the General Fund Contribution required.

LIGHTING BUDGET (FY 2024/25) District Budget
Energy Costs $400,000
Maintenance and Labor Costs 280,800
Supplies, Materials and Equipment 52,000
Contractual Services 34,000
Overhead 140,400
Direct Costs (Subtotal) $907,200
Miscellaneous/Special Administration Expenses 8,500
Administration Costs (Subtotal) 8,500
Total Direct and Admin. Costs $915,700
General Benefit Contribution (274,710)
General Fund Contribution * (Not General Benefit) (447,225) Balance to Levy $193,765

Total Parcels Levied 1,863
Total Benefit Units 11,364.56
Proposed Levy per Benefit Unit $17.05
Current Maximum Assessment Rate $17.05
2024/2025 Santa Fe Springs Lighting District No. 1 Page 16 EXHIBIT A – DISTRICT ASSESSMENT DIAGRAM
An Assessment District Diagram has been prepared for the District in the format required by the 1972 Act and is on file in the Office of the City Clerk at the City Hall of Santa Fe Springs and is made part of this Report. The Assessment Diagram is available for inspection at the Office of the City Clerk during normal business hours. 2024/2025 Santa Fe Springs Lighting District No. 1 Page 17 EXHIBIT B – 2024/2025 ASSESSMENT COLLECTION ROLL
Parcel identification for each lot or parcel within the District shall be the parcel as shown on the Los Angeles County Assessor's map for the year in which this Report is prepared.

The land use classification for each parcel has been based on the Los Angeles County Assessor’s Roll. A listing of parcels assessed within this District, along with the proposed assessment amounts, has been submitted to the City Clerk and by reference is made part of this Report.

Approval of the Annual Engineer’s Report (as submitted or as modified) confirms the method of apportionment and the assessment rate to be levied against each eligible parcel and thereby constitutes the approved levy and collection of assessments for Fiscal Year 2024/2025. The listing of parcels and the amount of assessment to be levied shall be submitted to the County Auditor/Controller and included on the property tax roll for each parcel in Fiscal Year 2024/2025.

If any parcel submitted for collection is identified by the County Auditor/Controller to be an invalid parcel number for the current Fiscal Year, a corrected parcel number and/or new parcel numbers will be identified and resubmitted to the County Auditor/Controller.

The assessment amount to be levied and collected for the resubmitted parcel or parcels shall be based on the method of apportionment and assessment rate approved in this Report. Therefore, if a single parcel has changed to multiple parcels, the assessment amount applied to each of the new parcels shall be recalculated and applied according to the approved method of apportionment and assessment rate rather than a proportionate share of the original assessment.

APPROVED:

ITEM NO.:

RESOLUTION NO. 9908

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS, CALIFORNIA, APPROVING THE ENGINEER'S "REPORT" FOR ANNUAL LEVY OF

ASSESSMENT FOR FISCAL YEAR IN A DISTRICT WITHIN SAID CITY WHEREAS, the CITY COUNCIL of the CITY OF SANTA FE SPRINGS, CALIFORNIA, pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California, did, by previous Resolution, order the preparation of an Engineer's "Report" for the annual levy of assessments, consisting of plans and specifications, an estimate of the cost, a diagram of the district, and an assessment relating to what is now known and designated as

CITY OF SANTA FE SPRINGS
LIGHTING DISTRICT NO. 1
(hereinafter referred to as the “District”)’ and,
WHEREAS, there has now been presented to this City Council the "Report" as required by said Division 15 of the Streets and Highways Code and as previously directed by Resolution; and,
WHEREAS, this City Council has now carefully examined and reviewed the "Report" as presented, and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the assessments, on a preliminary basis, have been spread in accordance with the benefits received from the maintenance to be performed, as set forth in said "Report."
NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:

SECTION 1. That the above recitals are true and correct.

SECTION 2. That the “Report” as presented, consisting of the following:

A. Estimate of costs;
B. Diagram of the District;
C. Assessment of the estimated Cost
Is hereby approved; and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.

ATTACHMENT B

Page 2 of 2 ends

SECTION 3. That the City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of the Engineer's "Report."
APPROVED and ADOPTED this 21st day of May 2024.
______________________________
Jay Sarno, Mayor
ATTEST:
__________________________________
Fernando Muñoz, CMC, Deputy City Clerk
APPROVED:

ITEM NO.:

Page 2 of 4 ends

RESOLUTION NO. 9909

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS,

CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR AN ANNUAL LEVY

AND COLLECTION OF ASSESSMENTS FOR CERTAIN MAINTENANCE IN AN EXISTING DISTRICT, PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2

OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, AND SETTING A TIME AND PLACE FOR PUBLIC HEARING THEREON.

WHEREAS, the CITY COUNCIL of the CITY OF SANTA FE SPRINGS, CALIFORNIA has previously formed a lighting district pursuant to terms and provisions of the “Landscaping and Lighting Act of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California, in what is known and designated as

CITY OF SANTA FE SPRINGS
LIGHTING DISTRICT NO. 1
(hereinafter referred to as the “District”)’ and,
WHEREAS, at this time, this City Council is desirous to take proceedings to provide for the annual levy of assessments for the next ensuing fiscal year, to provide for the costs and expenses necessary for continual maintenance of improvements within said District; and,
WHEREAS, at this time there has been presented and approved by this City Council, the Engineer’s “Report” as required by law, and this City Council is desirous of proceeding with the proceedings for said annual levy.

NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:

SECTION 1. That the above recitals are true and correct.

PUBLIC INTEREST
SECTION 2. That the public interest and convenience requires, and it is the intention of this City Council, to undertake proceedings for the annual levy and collection of special assessments for the continual maintenance of certain improvements, all to serve and benefit said District as said area is shown and delineated on a map as previously approved by this City Council and on file in the Office of the City Clerk, open to public inspection, and herein so referenced and made a part hereof, and proposed changes thereto are set forth in the “Report” of the Engineer, incorporated herein as a part hereof.

ATTACHMENT C

Page 2 of 4 ends

REPORT
SECTION 3. That the “Report” of the Engineer regarding the annual levy for said District, which “Report” is for maintenance for the Fiscal Year 2024/2025 is hereby approved and is directed to be filed in the Office of the City Clerk.

SECTION 4. That the public interest and convenience requires, and it is the intention of this City Council to order the annual assessment levy for the District as set forth and described in said Engineer’s “Report,” and further it is determined to be in the best public interest and convenience to levy and collect annual assessments to pay the costs and expenses of said maintenance and improvement as estimated in said “Report.”

DESCRIPTION OF MAINTENANCE
SECTION 5. The assessments levied and collected shall be for the maintenance of certain improvements, as set forth in the Engineer’s “Report,” referenced and so incorporated herein.

COUNTY AUDITOR
SECTION 6. The County Auditor shall enter on the County Assessment Roll the amount of the assessments, and shall collect said assessments at the time and in the same manner as County taxes are collected. After collection by the County, the net amount of the assessments, after the deduction of any compensation due to the County for collection, shall be paid to the Treasurer for purposes of paying for the costs and expenses of said District.

SPECIAL FUND
SECTION 7. That all monies collected shall be deposited in a special fund known as “SPECIAL FUND

CITY OF SANTA FE SPRINGS
LIGHTING DISTRICT NO. 1”
Payment shall be made out of said fund only for the purpose provided for in this Resolution, and in order to expedite the making of this maintenance and improvement, the City Council may transfer into said special fund, from any available source, such funds as it may deem necessary to expedite the proceedings. Any funds shall be repaid out of the proceeds of the assessments provided for in this Resolution.

Page 3 of 4 ends

BOUNDARIES OF THE DISTRICT
SECTION 8. Said contemplated maintenance work is, in the opinion of this City Council, of direct benefit to the properties within the boundaries of the District, and this City Council makes the costs and expenses of said maintenance chargeable upon a district, which district said City Council declares to be the district benefited by said improvement and maintenance, and to be further assessed to pay the costs and expenses thereof. Said District, shall include each and every parcel of land within the boundaries of said District, as said District is shown on a map as approved by this City Council and on file in the Office of the City Clerk, and designated by the name of the District.

PUBLIC PROPERTY
SECTION 9. Any lots or parcels of land known as public property, as the same are defined in Section 22663 of Division 15, Part 2 of the Streets and Highways Code of the State of California, which are included within the boundaries of the District, shall be omitted and exempt from any assessment to be made under these proceedings to cover any of the costs and expenses of said improvement and maintenance work.

PUBLIC HEARING
SECTION 10. NOTICE IS HEREBY GIVEN THAT TUESDAY, THE 18th DAY OF JUNE, 2024 AT THE HOUR OF 6:00 O’CLOCK P.M., IN THE

REGULAR MEETING OF THE CITY COUNCIL, BEING THE COUNCIL

CHAMBERS, IS THE TIME AND PLACE FIXED BY THIS CITY

COUNCIL FOR THE HEARING OF PROTESTS OR OBJECTIONS IN

REFERENCE TO THE ANNUAL LEVY OF ASSESSMENTS, TO THE

EXTENT OF THE MAINTENANCE, AND ANY OTHER MATTERS

CONTAINED IN THIS RESOLUTION, ANY PERSONS WHO WISH TO

OBJECT TO THE PROCEEDINGS FOR THE ANNUAL LEVY SHOULD

FILE A WRITTEN PROTEST WITH THE CITY CLERK PRIOR TO THE TIME SET AND SCHEDULED FOR SAID PUBLIC HEARING.

Page 4 of 4 ends

NOTICE
SECTION 11. That the City Clerk is hereby authorized and directed to publish a copy of this Resolution. Said publication shall be not less than ten (10) days before the date for said Public Hearing.

EFFECTIVE DATE
SECTION 12. That this Resolution shall take effect immediately upon its adoption.

PROCEEDINGS INQUIRIES
SECTION 13. For any and all information relating to the proceedings, protest procedure, any documentation and/or information of a procedural or technical nature, your attention is directed to the below listed person at the local agency or department so designated:

James Enriquez
City Engineer

CITY OF SANTA FE SPRINGS
11710 Telegraph Road
Santa Fe Springs, CA 90670
(562) 868-0511
APPROVED and ADOPTED this 21st day of May 2024.
______________________________
Jay Sarno, Mayor
ATTEST:
__________________________________
Fernando Muñoz, CMC, Deputy City Clerk

ITEM # 21

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: HERITAGE SPRINGS ASSESSMENT DISTRICT NO. 2001-01 (HAWKINS STREET AND PALM DRIVE) – ADOPTION OF
RESOLUTION NO. 9910 AND RESOLUTION NO. 9911
DATE: May 21, 2024
RECOMMENDATION:

It is recommended that the City Council:
1) Adopt Resolution No. 9910, approving the Engineer’s Report (Fiscal Year 2024/25) in conjunction with the annual levy of assessments for the Heritage Springs Assessment District No. 2001-01; and
2) Adopt Resolution No. 9911, declaring the City of Santa Fe Springs’ intention to provide for an annual levy and collection of assessments for Heritage Springs Assessment District No. 2001-01 (Hawkins Street and Palm Drive), and setting the public hearing for the Council meeting of June 18, 2024 at 6:00 p.m.; and 3) Take such additional, related action that may be desirable.

FISCAL IMPACT
The Assessment District has a positive financial impact on the City because a benefit assessment district is used to fund the street maintenance costs attributable to such developments.

BACKGROUND
The Heritage Springs Assessment District (Assessment District) No. 2001-1 was formed on June 28, 2001, pursuant to the provisions of the Municipal Improvement Act of 1913, Division 12. A map of the Assessment District is shown in the Boundary Map (Attachment D). The District included a mechanism to provide funding on an annual basis for ongoing street maintenance which includes slurry sealing, street resurfacing or street reconstruction as needed. The requirement for a street maintenance district component CITY COUNCIL AGENDA REPORT – MEETING OF MAY 21, 2024
Heritage Springs Assessment District No. 2001-01 (Hawkins Street and Palm Drive) – Adoption of Resolution No. 9910 And Resolution No. 9911

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was a condition of approval for the initial development. Staff inspects the condition of the streets regularly to determine when improvements are needed. According to the City’s Pavement Assessment from 2021, the existing status of the street is in “Good to Fair” condition. Hawkins Street and Palm Drive were last slurry sealed in December 2017.

At their meeting of March 5, 2024, the City Council approved Resolution No. 9898 ordering the preparation of the Engineer’s Report for Fiscal Year 2024/25.

ANALYSIS
A copy of the Engineer’s Report for the Assessment District No. 2001-1 (Attachment A) is attached for City Council review and approval. Resolution No. 9910 (Attachment B) approves the Annual Engineer’s Report.

Resolution No. 9911 (Attachment C) declares the City’s Intention to Levy Annual Assessments in the Heritage Springs Assessment District and sets the public hearing date for June 18, 2024 at 6:00 p.m.

ENVIRONMENTAL
N/A

DISCUSSION
None.

ATTACHMENTS:

A. Engineer’s Report
B. Resolution No. 9910
C. Resolution No. 9911
D. Boundary Map
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

CITY OF SANTA FE SPRINGS
ENGINEER’S REPORT

HERITAGE SPRINGS ASSESSMENT
DISTRICT NO. 2001-1
FISCAL YEAR 2024-25

LOS ANGELES COUNTY, CALIFORNIA
May 13, 2024

PREPARED BY
101 Progress, Suite 250
Irvine, CA 92618
www.weareharris.com
Engineer’s Report
Heritage Springs Assessment District No. 2001-1
City of Santa Fe Springs
Fiscal Year 2024-25

TABLE OF CONTENTS
Engineer’s Certification .................................................................................................. i Part I – Description of Improvements ........................................................................... 1 Part II – Cost Estimate ................................................................................................... 2 Part III – Assessment Roll .............................................................................................. 3 Part IV – Method of Apportionment............................................................................. 4 Appendix A – Assessment Diagram .............................................................................. 5 Engineer’s Report
Heritage Springs Assessment District No. 2001-1
City of Santa Fe Springs
Fiscal Year 2024-25
i
ENGINEER’S CERTIFICATION
AGENCY: THE CITY OF SANTA FE SPRINGS
PROJECT: HERITAGE SPRINGS ASSESSMENT DISTRICT NO. 2001-1 TO: THE CITY COUNCIL OF THE

CITY OF SANTA FE SPRINGS

STATE OF CALIFORNIA
ENGINEER’S REPORT FOR FISCAL YEAR 2024–25
WHEREAS, the City of Santa Fe Springs, County of Los Angeles, State of California, pursuant to the provisions of the Section 10100.8 Municipal Improvement Act of 1913, being Division 12 of the California Streets and Highways Code (the "Act”) intends to undertake proceedings for the annual levy of special assessments in and for the City’s Heritage Springs Assessment District No. 2001-1 (the “District”); NOW THEREFORE, the undersigned Engineer of Work hereby submit herewith the "Report" consisting of four (4) parts as follows:

HERITAGE SPRINGS ASSESSMENT DISTRICT
(Hereinafter referred to as the “District”),
I, Alison Bouley, authorized representative of the District, the duly appointed Assessment Engineer submit the following Report which consists of the following four (4) parts and Appendices:

PART I
Description of Improvements: A description of the maintenance activities to be performed

PART II
Cost Estimate: An estimate of the maintenance costs to be paid from the District.

PART III
Assessment Roll: The assessment by parcel.

PART IV
Method of Assessments: The way the assessment is apportioned.

Engineer’s Report
Heritage Springs Assessment District No. 2001-1
City of Santa Fe Springs
Fiscal Year 2024-25
ii
Appendix
Appendix A – Assessment Diagram
In conclusion, it is my opinion that the costs and expenses of the District have been assessed to the lots and parcels within the boundaries of the District in proportion to the estimated benefits to be received by each lot or parcel from the services provided.

DATED: May 13, 2024
___________________________________________
Alison Bouley, P.E., Assessment Engineer
R.C.E. No. C61383
Engineer of Work
State of California
Engineer’s Report
Heritage Springs Assessment District No. 2001-1
City of Santa Fe Springs
Fiscal Year 2024-25

1 PART I – DESCRIPTION OF IMPROVEMENTS
The assessments in the District shall be levied for the maintenance of improvements as follows, and shall include all incidental expenses, including administration, legal, establishment of reserves, collection and contracting.

The improvements proposed to be maintained may be generally described as Hawkins Street, east of Norwalk Boulevard, and Palm Drive, south of Hawkins Street. The maintenance of such improvements is proposed to consist of the continued maintenance and operation of such improvements, including the maintenance of pavement and appurtenant facilities that are located in and along such streets, including but not limited to, personnel, electrical energy, utilities, materials, contracting services, and other items necessary for the satisfactory maintenance of these improvements described as follows:

Pavement and Appurtenant Facilities
Pavement and appurtenant facilities, in public street and rights-of-way, within the boundary of said District.

Maintenance means the furnishing of services and materials for the ordinary and usual operation, maintenance, repair and servicing of the above described roadways and appurtenant improvements, including repair, slurry sealing, chip sealing, removal or replacement of all or part of any of the streets or appurtenant improvements, and the administration of all aspects of the maintenance and the District.

Engineer’s Report
Heritage Springs Assessment District No. 2001-1
City of Santa Fe Springs
Fiscal Year 2024-25

2 PART II – COST ESTIMATE
The estimated amount to be paid annually into the maintenance program fund for the streets as described in Part I of this Report is as follows:

Engineer’s Report
Heritage Springs Assessment District No. 2001-1
City of Santa Fe Springs
Fiscal Year 2024-25

3 PART III – ASSESSMENT ROLL
In addition to the maintenance assessment discussed in Part I and Part II (highlighted in the table below), the parcels within the District are also subject to paying debt service on limited obligation improvement bonds issued in 2001. The total proposed assessment for Fiscal Year 2024-25 and the amount of the total proposed assessment apportioned to each lot or parcel within the District is a combination of the maintenance assessment and debt service, as shown on the latest assessment roll at the Los Angeles County Assessor's Office, are shown below.

The description of each lot or parcel is part of the County assessment roll and this roll is, by reference, made part of this Report.

Engineer’s Report
Heritage Springs Assessment District No. 2001-1
City of Santa Fe Springs
Fiscal Year 2024-25

4 PART IV - METHOD OF APPORTIONMENT
The assessments are apportioned according to the special benefits received by the parcels of land within the Assessment District in accordance with the apportionment of costs at the time of formation. The assessment is necessary to maintain the level of special benefit from the construction of the improvements funded by the District. The proportionate special benefit derived by each parcel is determined in relationship to the entirety of the maintenance cost of the improvements. No assessment has been apportioned on any parcel that exceeds the reasonable cost of the proportional special benefit conferred on that parcel.

Only special benefits may be assessed and any general benefits shall be separated from the special benefits for purposes of this Report. Based on the nature of the improvements to be funded herein, there are no general benefits.

Under this Report, the assessment for the District are apportioned in accordance with the foregoing and using the following criteria:

The net acreage of each parcel of land is determined by excluding acreage which will not have direct access to the improvements from Hawkins Street or Palm Drive, and by excluding acreage to be dedicated as roadway, road rights-of-way, or sidewalk easement. Special benefit is determined based on the net acreage of each parcel relative to the total net acreage (the “Benefit Percentage”).

The annual maintenance assessment for Fiscal Year 2024-25, as shown in Part II of this Report, is apportioned on a percentage basis using the Benefit Percentages, as shown below:

Based on the preceding, Assessment No. 10 is not assessed because it does not have direct access to either Hawkins Street or Palm Drive and is a storm drain easement, therefore the Benefit Percentage is zero.

Engineer’s Report
Heritage Springs Assessment District No. 2001-1
City of Santa Fe Springs
Fiscal Year 2024-25
5 APPENDIX A – ASSESSMENT DIAGRAM
A diagram showing the exterior boundaries of the District and the lines and dimensions of each lot or parcel of land within the District, entitled “Assessment Diagram, Heritage Springs Assessment District No. 2001-1”, is on file in the office of the City Clerk of the City of Santa Fe Springs, and is incorporated herein by reference.

The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County of Los Angeles for Fiscal Year 2024-25. The Assessor's maps and records are incorporated by reference herein and made part of this Report.

APPROVED:

ITEM NO.:

RESOLUTION NO. 9910

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS, CALIFORNIA, APPROVING THE ENGINEER’S REPORT FOR ANNUAL LEVY OF ASSESSMENTS FOR THE HERITAGE SPRINGS ASSESSMENT DISTRICT 2001-1 FOR FISCAL YEAR 2024/2025
WHEREAS, this Council has conducted proceedings under and pursuant to the Municipal Improvement Act of 1913, Division 12, California Streets and Highways Code (the “Act”) and Resolution Ordering the Assessment District Formation No. 6642, adopted June 28, 2001 (the “Resolution of Formation”), to form the Heritage Springs Assessment District 2001-1 (“Assessment District”), to authorize the levy of special assessment upon the lands within the Assessment District, to acquire and construct public streets and other improvements, all as described therein; and
WHEREAS, the CITY COUNCIL of the CITY OF SANTA FE SPRINGS, CALIFORNIA, pursuant to the provisions of Division 12 of the Streets and Highways Code of the State of California, did, by previous Resolution, order the preparation of an Engineer's “Report” for the annual levy of assessments, consisting of plans and specifications, an estimate of the cost, a diagram of the district, and an assessment relating to what Is now known and designated as

CITY OF SANTA FE SPRINGS
Heritage Springs Assessment District 2001-1
WHEREAS, there has now been presented to this City Council the "Report" as required by said Division 12 of the Streets and Highways Code and as previously directed by Resolution; and,
WHEREAS, this City Council has now carefully examined and reviewed the “Report” as presented, and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the assessments, on a preliminary basis, have been spread in accordance with the benefits received from the maintenance to be performed, as set forth in said “Report.”
NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:

SECTION 1. That the above recitals are true and correct.

SECTION 2. That the “Report” as presented, consisting of the following:

A. Estimate of costs;
B. Diagram of the District;
C. Assessment of the estimated cost
Is hereby approved; and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.

ATTACHMENT B

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SECTION 3. That the City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of the Engineer's “Report.”
APPROVED and ADOPTED this 21st day of May 2024.

AYES:

NOES:

ABSENT:

ABSTAIN:

CITY OF SANTA FE SPRINGS
______________________________
Juanita Martin, Mayor
ATTEST:
__________________________________
Fernando Muñoz, CMC, Deputy City Clerk
APPROVED:

ITEM NO.:

RESOLUTION NO. 9911

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS,

CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR AN ANNUAL LEVY

AND COLLECTION OF ASSESSMENTS FOR CERTAIN MAINTENANCE IN AN EXISTING DISTRICT, PURSUANT TO THE PROVISIONS OF DIVISION 12 OF THE

STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, AND SETTING

A TIME AND PLACE FOR PUBLIC HEARING THEREON
WHEREAS, this Council has conducted proceedings under and pursuant to the Municipal Improvement Act of 1913, Division 12, California Streets and Highways Code to form the Heritage Springs Assessment District 2001-1 (“Assessment District”), in what is known and designated as:

CITY OF SANTA FE SPRINGS
Heritage Springs Assessment District 2001-1
WHEREAS, at this time, this City Council is desirous to take proceedings to provide for the annual levy of assessments for the next ensuing fiscal year, to provide for the costs and expenses necessary for continual maintenance of improvements within said Assessment District; and,
WHEREAS, at this time there has been presented and approved by this City Council, the Engineer’s “Report” as required by law, and this City Council is desirous of proceeding with the proceedings for said annual levy.

NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:

SECTION 1. That the above recitals are true and correct.

PUBLIC INTEREST
SECTION 2. That the public interest and convenience requires, and it is the intention of this City Council, to undertake proceedings for the annual levy and collection of special assessments for the continual maintenance of certain improvements, all to serve and benefit said Assessment District as said area is shown and delineated on a map as previously approved by this City Council and on file in the Office of the City Clerk, open to public inspection, and herein so referenced and made a part hereof, and proposed changes thereto are set forth in the “Report” of the Engineer, incorporated herein as a part hereof.

ATTACHMENT C

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SECTION 4. That the public interest and convenience requires, and it is the intention of this City Council to order the annual assessment levy for the Assessment District as set forth and described in said Engineer’s “Report,” and further it is determined to be in the best public interest and convenience to levy and collect annual assessments to pay the costs and expenses of said maintenance and improvement as estimated in said “Report.”

SPECIAL FUND
SECTION 7. That all monies collected shall be deposited in a special fund known as

SPECIAL FUND

CITY OF SANTA FE SPRINGS
Heritage Springs Assessment District 2001-1
Payment shall be made out of said fund only for the purpose provided for in this Resolution, and in order to expedite the making of this maintenance and improvement, the City Council may transfer into said special fund, from any available source, such funds as it may deem necessary to expedite the proceedings. Any funds shall be repaid out of the proceeds of the assessments provided for in this Resolution.

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BOUNDARIES OF THE DISTRICT
SECTION 8. Said contemplated maintenance work is, in the opinion of this City Council, of direct benefit to the properties within the boundaries of the Assessment District, and this City Council makes the costs and expenses of said maintenance chargeable upon a district, which district said City Council declares to be the district benefited by said improvement and maintenance, and to be further assessed to pay the costs and expenses thereof. Said Assessment District, shall include each and every parcel of land within the boundaries of said Assessment District, as said Assessment District is shown on a map as approved by this City Council and on file in the Office of the City Clerk, and designated by the name of the Assessment District.

PUBLIC HEARING
SECTION 9. NOTICE IS HEREBY GIVEN THAT TUESDAY, THE 18th DAY OF JUNE, 2024, AT THE HOUR OF 6:00 O’CLOCK P.M., IN THE

REGULAR MEETING OF THE CITY COUNCIL, BEING THE COUNCIL

CHAMBERS, IS THE TIME AND PLACE FIXED BY THIS CITY

COUNCIL FOR THE HEARING OF PROTESTS OR OBJECTIONS IN

REFERENCE TO THE ANNUAL LEVY OF ASSESSMENTS, TO THE

EXTENT OF THE MAINTENANCE, AND ANY OTHER MATTERS

CONTAINED IN THIS RESOLUTION, ANY PERSONS WHO WISH TO

OBJECT TO THE PROCEEDINGS FOR THE ANNUAL LEVY SHOULD

FILE A WRITTEN PROTEST WITH THE CITY CLERK PRIOR TO THE TIME SET AND SCHEDULED FOR SAID PUBLIC HEARING.

NOTICE
SECTION 10. That the City Clerk is hereby authorized and directed to publish a copy of this Resolution. Said publication shall be not less than ten (10) days before the date for said Public Hearing.

EFFECTIVE DATE
SECTION 11. That this Resolution shall take effect immediately upon its adoption.

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PROCEEDINGS INQUIRIES
SECTION 12. For any and all information relating to the proceedings, protest procedure, any documentation and/or information of a procedural or technical nature, your attention is directed to the below listed person at the local agency or department so designated:

James Enriquez
City Engineer

CITY OF SANTA FE SPRINGS
11710 Telegraph Road
Santa Fe Springs, CA 90670
(562) 868-0511
APPROVED and ADOPTED this 21st day of May 2024.

______________________________
Jay Sarno, Mayor
ATTEST:
__________________________________
Fernando Muñoz, CMC, Deputy City Clerk

Santa Fe Springs City CouncilMay 21, 2024

Santa Fe Springs City Council
May 21, 2024