1. The medical cap for full-time employees will be adjusted January 1, 2025; January 1, 2026; January 1, 2027 to match the CalPERS-Kaiser (Region 3 rates for Los Angeles County) 12 Retiree Medical:
An employee who is vested in CalPERS and retires from the City is eligible for medical coverage through the CalPERS Retirement Plan.
The City contribution to medical premiums for retirees, effective January 1, 2024 is $2,250.07 per month.
Medical Insurance Opt Out:
Requirements for a full-time employee to receive employer contributions that may be cashed out:
Pursuant to the Affordable Care Act (ACA) Employer Mandate “affordability” determination, an eligible opt-out arrangement requires the following in order for employees who opt-out of employer-provided health coverage to receive cash in lieu:
1. Employee must provide reasonable evidence that the employee and each member of the employee’s expected tax family (i.e. individuals for whom the employee expects to claim a personal exemption deduction) has or will have the minimum essential coverage (other than coverage in the individual market, whether or not obtained through Covered California) during the period of coverage to which the opt-out arrangement applies;
2. Employee must provide proof of coverage by completing the Health Insurance Waiver Form.
3. Employee must provide proof of coverage every plan year, by completing a new Health Insurance Waiver Form to which the eligible opt-out arrangement applies; and
4. The opt-out payment cannot be made if the City knows or has reason to know that the employee or any other member of the employee’s expected tax family does not have or will have the alternative minimum essential coverage. a. Full-time employees qualified to waive/opt-out of medical coverage shall receive 80% of the monthly CalPERS-Kaiser (LA region 3) rate, as follows. Based on eligibility. The amount will be paid to the employee as taxable earnings. The 80% medical opt-out will also be adjusted based on revised medical rates.
FULL-TIME EMPLOYEES
COVERAGE TYPE 2024 MONTHLY
RATE
80% OF MONTHLY
RATE
SINGLE PARTY $865.41 $692.328
TWO PARTY $1,730.82 $1,384.656
FAMILY $2,250.07 $1,800.056
Section 2. Dental Insurance
The City contracts with Delta Dental to provide dental benefits to all full-time employees and 13 eligible dependents. An open enrollment period is held annually to permit employees to change plans and add/delete dependents. Retired full-time employees may continue dental coverage for self, spouse and eligible dependents with entire cost borne by the retiree.
The City offers Delta Care and Delta PPO options. Employees who elect enrollment in the Delta PPO plan will contribute $50 per month towards the dental insurance premium. Employees who elect enrollment in Delta Care pay no contribution toward dental insurance premium.
Section 3. Vision Reimbursement Plan
The City has established a vision care plan for full-time employees, spouses, registered domestic partners and dependents up to the age of 26, consistent with the Affordable Care Act (ACA). There is a $20 deductible for eye examinations and no deductible for frames, lenses, contact lenses, or vision therapy. The employee reimbursement cap is $450 per fiscal year; the spouse, registered domestic partner and other dependents are capped at $400 per person per fiscal year. Employees and eligible dependents may choose laser surgery in lieu of receiving an annual reimbursement for four years. Employees are eligible for $1,800 reimbursement for laser surgery and eligible dependents are eligible for $1,600 reimbursement. If the employee retires or resigns during the four-year reimbursement period, the employee is responsible for reimbursing the City the prorated difference for him/herself and dependents.
Section 4. Life Insurance
The City pays the premium cost for each full-time employee to receive Basic Life and Accidental Death & Dismemberment (AD&D) insurance under a group policy. The basic amount specified in the group contract is $75,000. Employee members may elect additional life insurance and authorize payroll deduction for any premium costs related to policy coverage in excess of the basic amount (including dependent coverage).
Section 5. Long Term Disability Insurance
The City pays the premium cost for each full-time employee to receive long term disability insurance. This plan is administered by Standard Insurance. Full-time employees are eligible on the first day of the month following the first day of employment. However, the employee must not be off duty for illness or injury on that date. If the employee is off, then the effective date is the first day of the month following the date of return to work. Employees are covered for both sickness and accident. Maximum benefit period for disability due to injury or illness is age 65 or 12 months, whichever is longer. Employees are paid 66 2/3% of basic monthly earnings up to a maximum payment of $8,000. Sick leave, Workers’ Compensation and PERS payments are integrated into this amount. If the employee dies during a period for which benefits are payable, three additional months of payment will be paid to the designated beneficiary. A copy of the actual plan description is on file in the Human Resources office. 14 Section 6. Deferred Compensation Program
The City’s deferred compensation program is designed to provide employees with a supplemental retirement savings plan. It is established and regulated according to Internal Revenue Service (IRS) guidelines and is known as an IRS 457(b) Plan. It is a tax deferral program in which an employee may elect to defer compensation up to the amount permitted by the IRS for any particular calendar year and thereby realize an immediate tax benefit. The money is invested and available to the employee with interest after retirement. IRS “catch-up” provisions are also available under this plan.
The City matches contributions at a rate of 1:1, up to a maximum of three percent (3%), into a 401 (a) plan.
Specifics concerning program application and investment options change periodically. The most current information can be obtained from the Human Resources Office.
Article VII.
Leave Benefits
Section 1. Bereavement Leave
Full-time employees are entitled to a maximum absence of five days, three (3) paid days and two (2) unpaid days, for bereavement purposes in the event of death of a member of the immediate family. An employee may take additional leave for bereavement purposes by charging the time off to sick leave. Such leave shall be granted up to the employee’s accumulated sick leave balance with the approval of the employee’s Department Head. Immediate family is defined as father, mother, brother, sister, son, daughter, spouse, registered domestic partner, grandparent, grandchild, father-in-law, mother-in-law, brother-in-law, sister-in-law, son-in-law, daughter-inlaw, step-mother, step-father, step-sister, step-brother, step-child and step-grandchild. An employee will be allowed bereavement leave to accompany a minor child (under 18 years old) in the employee’s sole custody if a parent of the child, who is not defined as a member of the employee’s immediate family such as an ex-spouse, passes away.
Employees are not required to take bereavement leave on consecutive days. Any bereavement leave taken shall be completed within three (3) months of the family member’s date of death. The City may require documentation of the family member’s death within thirty (30) days of the first day of bereavement leave. Documentation of a family member’s death may include, but is not limited to, a death certificate; a published obituary; or written verification of death, burial, or memorial services from a mortuary, funeral home, burial society, crematorium, religious institution, or governmental agency. The City shall maintain the confidentiality of employee bereavement leave requests, including the confidentiality of any documentation of a family member’s death. Such information shall not be disclosed, except to internal personnel or counsel, 15 as necessary, or as otherwise required by law.
Section 2. Family Medical Leave Act (FMLA) and California Family Rights Act (CFRA) An employee is eligible for FMLA/CFRA leave after 12 months of continuous employment, if he or she has worked at least 1,250 hours during the previous 12-month period. FMLA/CFRA leave is unpaid leave. An employee requesting FMLA/CFRA leave may utilize any accumulated leave, except sick leave, for part or all of the leave period, if leave is for a purpose other than the employee’s own serious health condition. If the leave is for the employee’s own serious health condition, any accumulated sick leave must also be used.
Under FMLA, an eligible employee is entitled to a total of 12 work weeks of leave during any 12- month period in four situations: (1) for the employee’s own serious health condition; (2) to care for a family member with a serious health condition; (3) for the birth or to care for a newborn, or placement of a child for adoption or foster care; and (4) to address a “qualifying exigency” involving an employee’s family member on active military duty status in support of a contingency operation.
In addition, an employee is entitled to up to 26 weeks of leave during a single 12-month period to care for a family member or “next of kin” service member who incurs a serious injury or illness while on active duty. The single 12-month period applicable to military caregiver leave can be different from the 12 month period applicable to other FMLA leave.
The CFRA regulation provides that if an employee takes pregnancy disability leave which is also an FMLA leave, and then wants to take CFRA leave to bond with her child immediately after her pregnancy disability leave, the 12-month period during which she must have worked 1,250 hours is that period immediately preceding her first day of FMLA leave based on her pregnancy, not the first day of the subsequent CFRA leave for reason of the birth of her child.
Section 3. Holidays
The following are observed City holidays:
New Year’s Day January 1
Dr. Martin Luther King Jr.’s Birthday Third Monday in January Lincoln’s Birthday Second Monday in February
President’s Day Third Monday in February
Cesar Chavez’s Birthday March 31
Memorial Day Last Monday in May
Juneteenth National Independence Day June 19
Independence Day July 4
Labor Day First Monday in September
Veteran’s Day November 11
Thanksgiving Day Fourth Thursday in November
Day after Thanksgiving Fourth Friday in November
16 The day before Christmas December 24
Christmas Day December 25
Every day appointed by the President or Governor as a holiday When a holiday falls on a Saturday, the preceding Friday shall be observed as the holiday. When a holiday falls on a Sunday, the following Monday shall be observed as the holiday.
Section 4. Bonus Day Holiday
A bonus day off with pay per fiscal year may be taken as a floating holiday for any full-time employee who does not utilize any sick leave during the fiscal year.
Section 5. Jury Duty
Leave of absence with pay shall be granted to a maximum of fifteen (15) working days to an employee who serves on a jury. In such cases, the employee shall be paid their regular salary, or their normal hours scheduled to work. Employees on call for jury duty are expected to report for work. Jury and witness fees the employee may receive from court service shall be remitted to the City. Mileage reimbursement will be kept by the employee. On a case-by-case basis, the City Manager may extend said leave of absence with pay for jury duty.
Section 6. Leaves of Absence
Leaves of absence without pay may be granted at the sole discretion of the City Manager. A leave of absence shall be granted only to an employee who desires to return to City service and has a satisfactory service record. The City Council must approve leaves of absence involving pay or benefit issues.
Section 7. California Kin Care Leave
Employees may use one-half of their annual sick leave (48 hours) accrual to care for their grandparents, grandchildren, and siblings, as well as children, parents, parents in law, spouse, domestic partner or designated person who is ill. Use of sick leave for this purpose is to be recorded on leave slips and turned in with employee time cards. Notice should be given for appointments seven days in advance. If emergencies arise, an exception can be made to this policy.
Sick leave is paid leave from work that an employee may use for the following purposes: (a) Diagnosis, care, or treatment of an existing health condition of, or preventative care for the employee themselves or any of the following family members of the employee: a child of any age or dependency status; a parent; a parent-in-law; a spouse; a registered domestic partner; a grandparent; a grandchildren; or a sibling; or (b) Diagnosis, care, or treatment of an existing health condition of, or preventative care for a “designated person”. 17 Section 8. Military Leave
Military leave is granted in accordance with state and federal law. If you are entitled to military leave, you must give the City an opportunity, within the limit of military regulations, to determine when such leave will be taken. Each request for military leave will be referred to the City Attorney for interpretation of such related issues as entitlement to pay, benefits, reinstatement, etc.
Section 9. Sick Leave
Sick leave is paid leave from work that an employee may use for the following purposes:
(a) Diagnosis, care, or treatment of an existing health condition of, or preventative care for the employee themselves or any of the following family members of the employee: a child of any age or dependency status; a parent; a parent-in-law; a spouse; a registered domestic partner; a grandparent; a grandchildren; or a sibling; or
(b) Diagnosis, care, or treatment of an existing health condition of, or preventative care for a “designated person”; or
(c) For an employee who is a victim of domestic violence, sexual assault, stalking, or other crime in order for the employee to engage in any of the following activities: (1) obtain or attempt to obtain a temporary restraining order or other court assistance to help ensure the health safety or welfare of the employee or their child; or (2) obtain medical attention or psychological counseling, services from a shelter, program or crisis center, or (3) participate in safety planning or other actions to increase safety.
Full-time employees accrue eight (8) hours of sick leave for each calendar month of paid status.
Accrued sick leave carries over from year to year up to a maximum accrual of nine hundred and sixty (960) hours.
Employees shall notify their department no later than 15 minutes after the time set for beginning their daily duties of the need to take sick leave. When absent for three or more consecutive working days, the employee may be required by the Department Head to obtain and submit a physician’s certification of illness.
Section 10. Vacation
Full-time employees on a 40-hour work week schedule will accrue vacation leave as follows:
Years of
Service
0-1
1-2
Days per
Year
10.00 11.25
Hours per
Year
80 90
Hours per
Month
6.64 7.52
18 2-3
3-4
4-5
5-6
6-7
7-8
8-9
9-10
10-11
11-12
12-13
13-14
14-15+
20+
12.50 13.75
15.00 15.50
16.00 16.50
17.00 17.50
18.00 18.50
19.00 19.50
20.00 21.00
100
110
120
124
128
132
136
140
144
148
152
156
160
168
8.32 9.20
10.00 10.32
10.64 11.04
11.36 11.68
12.00 12.32
12.64 12.96
13.28 14.00
The following methodology is used regarding the initial accrual of vacation time:
Date hired 1st through 15th 16th through end of month
Month hired Accrues vacation Does not accrue vacation
Month terminated Does not accrue vacation Accrues vacation The anniversary month for additional vacation accrual is based on the same time periods. If an employee is hired before the 15th of the month, the anniversary month is the month hired; if hired after the 15th of the month, the anniversary is the month following.
At the discretion of the Department Head, full-time employees may request an advance of up to five days of vacation.
Vacation shall be accrued when an employee is absent from duty because of injury or illness arising out of and in the course and scope of employment as determined under the provisions of the workers’ compensation law.
Vacation Maximum Accrual
Employees may accumulate a maximum of 320 vacation hours in their vacation bank. Once this balance has been reached, the Department of Finance and Administrative Services will advise the employee that they must take the vacation and reduce their balance. Employees whose vacation balance exceeds the maximum accrual will be given the opportunity to work with their supervisor/department head on a balance reduction plan. Employees who have extenuating circumstances and request the maximum accrual be temporarily lifted due to an anticipated parenthood leave, extended worker’s compensation leave or similar situation will notify their supervisor and Human Resources of their special circumstance and be granted a temporary reprieve from vacation accrual enforcement.
19 Vacation Cash-Out
An employee may cash-out vacation leave hours once per fiscal year, at straight time rates, a maximum of 100 hours per fiscal year from the vacation bank. An employee must retain a minimum balance of 40 hours in their vacation bank at the time of the cash-out. The cash-out must be designated in writing by December of the prior calendar year and is irrevocable after being designated.
Section 11. Flexible Leave
a. Management Employees
Full-time employees will receive 60 hours of flex leave each fiscal year. As of June 30th of each year, all unused flexible leave up to a maximum of 24 hours shall be carried over to the next fiscal year, not to exceed a maximum accrual of 84 hours of flexible leave hours. If the leave accrual is over 24 hours on June 30th of each year, the accrual will be reduced to 24 hours before the annual leave is provided.
b. Confidential Employees
Full-time employees will receive 49 hours of flex leave each fiscal year. As of June 30th of each year, all unused flexible leave up to a maximum of 24 hours shall be carried over to the next fiscal year, not to exceed a maximum accrual of 73 hours of flexible leave hours. If the leave accrual is over 24 hours on June 30th of each year, the accrual will be reduced to 24 hours before the annual leave is provided.
Section 12. Critical Family Leave
At the sole discretion of the City Manager, authorization for whatever amount of paid leave that may be necessary for full-time employee to care for a child or spouse with a terminal or critical lifethreatening situation may be given. This action may be taken at the request of the employee with the concurrence of the employee’s Department Head with full pay and benefits and without loss of seniority. Leave will be exclusive of the employee’s vacation, flex and sick leave. Leave balances do not have to be exhausted for the City Manager to authorize critical family leave. This policy is intended to be applied in conjunction with the Federal Family and Medical Leave Act of 1993 and the California Family Rights Act.
Section 13. Voluntary Vacation and Flexible Leave Time Donation If an employee suffers a personal medical crisis or catastrophic event that requires a prolonged absence from duty that will result in a substantial loss of income to the employee and if the employee has exhausted all available paid leave time, the employee may request assistance from other employees by means of leave time donation. Leave time donation may be in the form of vacation leave, flexible leave or any combination of these two leave types. Sick leave may not be 20 donated.
The value of the donated leave will be paid to the recipient employee at the recipient’s normal rate of compensation. The amounts paid to the recipient employee under the conditions of this policy are treated as regular income of the recipient under Internal Revenue Code Section 61.
Employee(s) who donate leave do not incur any income or any deductible expense or loss upon the donation of this leave. Any leave accrued by the recipient employee during a pay period will first be applied, supplemented by voluntary leave donations in order for the recipient to receive a regular paycheck. Under no circumstances will the recipient employee be paid for more than their regular number of hours in a pay period.
On a case-by-case basis, the City Manager may allow voluntary donations of vacation and flex leave to an employee who suffers a catastrophic event. The City Manager may seek recommendation from a committee, made up of one member from each of the recognized employee associations and the Human Resources Office, regarding the determination of a catastrophic event. The City Manager’s decision shall be final and not subject to appeal.
Section 14. Family School Leave
In accordance with the California Labor Code, an employee who is a parent, guardian, stepparent, foster parent, grandparent, or person who stands in loco parentis to one or more children who are in kindergarten or grades 1 through 12, or who are in a licensed child care facility, may take up to 40 hours per calendar year, not exceeding 8 hours in any calendar month, to participate in their children’s school or licensed day care facility activities. The employee shall utilize vacation leave, flexible leave or time off without pay for this purpose. The employee shall give reasonable notice of the planned absence. The City may require the employee to provide documentation from the school or licensed day care facility as proof that they actually participated in the activities on the specified day at a particular time. If both parents, guardians or grandparents having custody work for the City at the same City work site, only the first parent requesting will be entitled to leave under this provision.
Article VIII.
Additional Benefits
Section 1. Tuition Reimbursement
All full-time employees shall be eligible for tuition advancement or reimbursement of pre-approved education or professional development expenses up to the maximum of $4,000 per fiscal year.
Eligible fees include tuition and textbooks. All other fees are subject to approval by the City. School supplies are not reimbursable. The employee must complete the course(s) listed on the tuition reimbursement agreement with a passing grade of “C” or better or pass/fail. The employee must remain employed with the City after completion of the course for a period of one year, or refund to the City the full amount reimbursed for the course(s). 21 There is no tuition reimbursement for hourly benefited employees except for those requiring certification.
Section 2. Employee Personal Computer Purchase Plan
Any (non-probationary) full-time employee with five years of service with the City is eligible to purchase a personal computer or digital camera in conjunction with a computer; peripheral equipment and software through an interest free loan of City funds. Only one computer loan is allowed at a time. Repayment is guaranteed through bi-weekly payroll deductions. The employee agrees that the computer equipment is for their own or their immediate family’s use only. The minimum loan amount is $500 and the maximum loan amount is $3,000.
Section 3. Section 125 Program
The City has implemented an Internal Revenue Section 125 program which allows employees to allocate specified amounts of monthly pre-tax salary or wages for the reimbursement of medical care expenses or dependent care expenses or both.
Section 4. Employee Assistance Program
The City provides an Employee Assistance Program (EAP) for full-time employees. Employees may contact the EAP provider confidentially on an as-needed basis.
Article IX.
Appointments, Promotions, and Temporary Assignments
Section 1. Original Appointments
Original or promotional appointments shall be made by the City Manager from among the candidates on a certified eligibility list who indicate a willingness to accept the position. The individual standing first on any given closed promotional list should generally be appointed by the Department Head. Any other appointment must receive approval by the City Manager. When an employee is promoted, the employee shall be entitled to the step in the new range which provides at least a 5 ½% increase.
Section 2. Appointment – Probationary Status
Full-Time employees are on probation for six months from the date of hire. During the probationary period, employee performance evaluations are required. A probationary employee may be terminated without appeal during the probationary period. The appointment is made to regular status at the end of the probationary period upon the recommendation of the Department Head and the approval of the City Manager. In the event the probationary employee’s 22 performance does not qualify for regular status, the City Manager may grant a one-time extension of the probationary period up to the length of the original probationary period.
Section 3. Promotional Appointment – Probationary Status Full-Time employees on a promotional appointment are on probation for six months from the date of promotion. During the probationary period, employee performance evaluations are required.
The appointment is made to regular status at the end of the probationary period upon the recommendation of the Department Head and the approval of the City Manager. In the event the probationary employee’s performance does not qualify for regular status in the promotional appointment, the City Manager may grant a one-time extension of the probationary period up to the length of the original probationary period. If the employee fails to satisfactorily complete the probationary period in the promotional position, the employee may return to the position held prior to promotion at the range and step held prior to promotion, if there is a vacancy in the prior position, unless they are terminated for cause.
Section 4. Temporary Appointments
When vacancies occur that appear to be of a temporary duration but are not emergencies, a temporary appointment may be made. Such appointments will be made primarily in those cases where the incumbent has been temporarily disabled because of an on or off the job injury. When the duration of the incumbent’s absence is expected to be of such length that the replacement will be required to assume virtually all responsibilities inherent in the position, a temporary appointment will be made. Temporary appointments must be made from an appropriate eligibility list,if one exists. The appointment will be made on the recommendation of the Department Head with the approval of the City Manager. Temporary appointees are not in the same status as regular employees and only attain such after receiving a regular appointment.
Section 5. Veteran’s Preference
Veterans of the Armed Forces of the United States of America will be given preference over other identically qualified applicants on an eligibility list.
Section 6. Eligibility Lists – Certification
The Human Resources Office shall certify lists of candidates who have successfully competed in examinations. The names may be placed on the list in order of their total rating in the examination or may be grouped in a tier based on similar ratings. The list will be certified for a minimum of one year and a maximum of two years. The list may be extended at the discretion of the City Manager.
A candidate’s name may be removed from the eligibility list for any of the following reasons:
Appointment to fill a position for which the examination was given Evidence that the candidate no longer meets the qualifications of the position Removal by the City Manager after rejection of the candidate for a vacant position by the 23 Department Head
Whenever a vacant position is to be filled, the Department Head shall consider the candidates and recommend one from the appropriate list to the City Manager unless the Department Head rejects in writing all candidates.
Article X.
Employment Policies
Section 1. Alcohol and Drugs
It is the policy of the City of Santa Fe Springs that employees shall:
Not report to work, or be subject to City duty, while under the influence of unlawful drugs, controlled substances or alcohol
Not possess or ingest alcohol or impairing drugs, including illegal drugs and prescription drugs without prescription, during work hours or while subject to duty, on breaks, during meal periods or at anytime while on City property
Not directly or through a third party sell or provide drugs or alcohol to any person, including any employee, while either or both employees are on duty or subject to being called to duty Not use City property or premises to manufacture, sell or distribute alcohol, unlawful drugs or controlled substances during work and non-work hours Notify their supervisors before beginning work when they are taking legally prescribed medication which could foreseeably interfere with the safe and effective performance of their duties or the operation of City equipment.
The use of illegal drugs or controlled substances, on or off the job, by City employees may be grounds for immediate termination. (See City Alcohol & Drug Abuse Policy) Section 2. Computer Usage
The City’s Computer Usage policy outlines the use of the City’s electronic mail (e-mail) system by all full-time and hourly employees, as well as elected officials, independent contractors, seasonal employees and any vendors with authorized use of the City computer resources. Technology staff will change your password on a regular basis (annually). All City electronic media is to be used for City and employment purposes only and is not to be used for personal non-job related purposes.
Electronic media includes all computers, computer equipment, hardware, peripherals, medium (connection lines), cameras, televisions and telecommunications equipment of any kind, whether owned, leased, rented or used by the City. It also includes all documents, records, software, and stored and deleted files relating to City business regardless of form including but not limited to hard copy, computer stored data, disks, hard drives, tapes and any other form in which data may be stored or retained.
24 Employees have no privacy rights or expectations thereto in any transmission created, received or sent using City property whether the employee is on working time or not. Routine searches or inspection of City property may include computer files, voice mail boxes or similar places where City property or City related information may be placed or stored, regardless of whether such places are locked or protected by access codes or passwords. (See City Electronic Media Policy) Section 3. Harassment, Discrimination and Retaliation
In keeping with the City’s strong commitment to providing a work environment that is free of harassment, discrimination and retaliation, the City maintains a strict policy prohibiting harassment, discrimination and retaliation by or against any of its employees, applicants, volunteers, independent contractors, customers, invitees and members of the public. The City prohibits harassment in any form, including verbal, physical or visual harassment.
The City has a zero tolerance policy for discrimination or harassment based upon race, color, national origin, ancestry, sex, sexual orientation, gender, gender identity, gender expression, physical disability, mental disability, medical condition, marital status, age (40 and over), religious creed, military and veteran status, reproductive health decision-making, or any other basis protected by law. All employees are to be treated with dignity and respect. Employees who believe they have been discriminated against or harassed by a co-worker, vendor, volunteer or member of the public should report the allegation to their Department Head, the City Manager or Human Resources. An investigation of the allegations will be conducted immediately and appropriate disciplinary action will be taken in the event that the allegations are substantiated.
Each employee is personally liable under the Fair Employment and Housing Act (FEHA) for unlawful harassment perpetuated by that employee.
False Claims: An employee who deliberately makes a false claim or charge of unlawful discrimination or harassment will likewise be subject to disciplinary action up to and including termination.
Retaliation: Any retaliation against a person for filing a discrimination or harassment charge or making a discrimination or harassment complaint or a person assisting in a discrimination or harassment investigation is prohibited. An employee found to be retaliating against another employee, volunteer or person in the act of volunteering shall be subject to disciplinary action up to and including termination. (See City Harassment, Discrimination and Retaliation Policy) Section 4. Workplace Safety/Security
The City is committed to providing a work environment that is safe, secure and free of intimidation, threats and violence. The City maintains this commitment with a policy of “zero tolerance” to acts of violence and by training its employees to recognize and effectively respond to violent/potential violent behavior in the workplace. All acts of violence or force, either threatened or actual, are 25 prohibited and are met with disciplinary action, up to and including termination and criminal prosecution.
Section 5. Workplace Safety, Security, Inspection and Access To ensure a safe work environment, the City reserves the right, based upon reasonable suspicion, to inspect, search and access all City property which is brought to or utilized by an employee in the workplace. This property includes, but is not limited to, City offices, facilities, vehicles, desks, tool boxes, safes, lockers, files, file cabinets, closets, documents, computer data storage, voice and email, internet use, telephones, electronic data, file and fax transmissions and audio/video tape recordings. The City reserves the right to conduct searches described in this policy without notice or consent of the affected employee or that employee’s representative. Searches shall be conducted with the approval of the City Manager or designee, by the employee’s supervisor, law enforcement and Human Resources.
Section 6. Additional Employment
Employees must report outside employment to their Department Head prior to the start of employment utilizing the City’s “Additional Employment” form. The City Manager or Department Head may prohibit or restrict additional employment if it would bring discredit or embarrassment to the City, reduce the effectiveness of work as an employee of the City, create a conflict or perceived conflict with the employee’s duties of the City or create a potential conflict when an employee’s outside employment is related to employment matters of another City employee.
Reasonable conditions may attach to the approval of additional employment. Employees are expected to give priority to City work if called for emergency duty or required to work overtime.
Section 7. Gambling
Gambling or conducting games of chance is not permitted on City premises or on City time or by utilizing City property for on-line gambling.
Section 8. Gifts and Gratuities
City employees are prohibited from receiving personal gifts, including gratuities, from citizens, persons or firms doing business with or being regulated by the City or likely to do business with or be regulated by the City. In addition, City employees will also abide by the restrictions on gifts and honoraria, set forth by the Fair Political Practices Commission.
Section 9. Use of City Vehicles
City vehicles shall be used for official business only and only as authorized in the City’s Vehicle Use Policy. Seat and shoulder belts are to be used at all times. Failure to follow this policy may result in disciplinary action. Employees must possess a valid California driver’s license to operate a City vehicle or operate their own vehicle for City business. 26 Section 10. No Smoking in City Vehicles
Smoking is prohibited in City vehicles or while operating City equipment.
Section 11. Driver’s License
Designated employees required to drive City vehicles in the line of duty will be enrolled in an DMV Employer Pull Notice Program. Enrollment in the Pull Notice Program will enable the City to learn of any citations or changes in the employee’s driver’s license which may impact their ability to drive as part of their work duties. Driver’s License will be checked once a year for all other employees by the Human Resources Office. If a position requires a Commercial driver’s license, the employee is responsible for obtaining the license. If an employee in another classification is requested by the City to obtain a commercial driver’s license, the City will reimburse the employee for the cost of the license. Employees driving City vehicles without a valid California Driver’s License are subject to serious disciplinary action. If an employee’s driver’s license status changes in any way, the employee must immediately advise their supervisor and the Human Resources Office.
Section 12. Use of Personal Vehicles
Employees shall be reimbursed for mileage while driving in personal automobiles on City business at the rate approved by the City Council. This is for employees who use their own cars on official City business and who have a current “Automobile Insurance Affidavit” on file in Human Resources.
Employees who drive a personal vehicle while on City business must complete an “Automobile Insurance Affidavit”. Each employee must identify whether they carry sufficient liability insurance of at least the following:
$100,000 per person/$300,000 per occurrence or
$300,000 combined single limit
$25,000 property damage per occurrence or
California Insurance Code §11580.9(d) states that where two or more policies affording valid and collectible liability insurance apply to the same motor vehicle in an occurrence out of which a liability loss shall arise, it shall be conclusively presumed that the insurance afforded by that policy in which the motor vehicle is described or rated as an owned vehicle is primary and the insurance afforded by any other policy shall be excess.
If insurance coverage is canceled, terminated, lapsed, or curtailed for any reason, the vehicle operator must notify the immediate supervisor and the vehicle shall not be used for City service.
Employees who do not carry automobile insurance or do not have sufficient coverage are not permitted to drive their personal vehicles for City business. 27 City employees are prohibited from working on personal vehicles on City premises and using City equipment and supplies. Said work can only be done if it is approved in advance by the Director of Public Works (or his designee).
Section 13. Political Activities of Employees
No City employee will solicit, either directly or indirectly, political contributions, favors, etc. from other City employees on behalf of any political candidate. No City employee will use their position in the City to benefit any political candidate. No City employee will engage in political activities during working hours or while in uniform at any time. City employees are permitted to exercise their political rights like any other citizen during their off-duty hours when out of uniform.
Article XI.
Layoff and Reductions in Force
Section 1. Layoff and Reductions in Force
Whenever it becomes necessary for one or more employees to be laid off because of lack of work or financial reasons, all non-regular employees in the affected classification shall be laid off before any regular employees and in the following order: emergency, provisional and temporary. If additional reductions are necessary, regular employees in the affected classifications shall be laid off in reverse order of their seniority. If the person in one of the affected classifications has seniority over someone in a lower classification, the person with seniority may accept a voluntary demotion to a lower classification if the employee is qualified for the classification. This process may continue until the person in the lowest classification with the least seniority is laid off. All employees laid off shall be given written notice of such layoff at least 10 working days prior to the effective date of the layoff.
Section 2. Seniority and Bumping Rights
Full-time seniority shall be defined as regular full-time City service within the affected vertically related classifications. Regular service time shall include probationary time in the affected classification if regular status has been acquired.
“Bumping” into a lower related classification shall occur on the basis of total seniority attained within a series of vertically related classifications. Vertically related classifications carry cumulative seniority downward and not upward. Length of qualifying service, not rank, is the determining factor when calculating seniority.
Seniority calculations shall not include time on unpaid leave, time on inactive service or time during 28 breaks in City service.
Section 3. Layoffs – Call-backs
The names of regular and probationary employees laid off shall be placed on a reemployment list for the class of positions involved in the layoff. Persons on the list shall retain eligibility for reappointment for a period of three years from the date the name was first placed on the list.
Recall shall be by inverse order, i.e., the most recent person laid off shall be first rehired. Persons reinstated shall return to the same position and step previously held. Persons who are on a reemployment list and have committed an offense while on layoff which would have been cause for termination, will not be reinstated. Any person who is refused reinstatement because of the commission of such an offense may appeal such action to the City Manager and to the Personnel Advisory Board.
Article XII.
Appeal and Grievance Rights and Procedures
Section 1. Disciplinary Appeal Process
An employee who has been subject to disciplinary action, excluding written or oral counseling, warnings or reprimand shall be entitled to appeal such action to the City in accordance with the following procedures.
a. Procedures
(1) Within ten (10) calendar days of the receipt of a written notice for a suspension, demotion, or dismissal, the employee may submit a notice of appeal in writing to their Department Head.
(2) Within ten (10) calendar days following the receipt of the appeal from the employee, the Department Head will schedule a pre-disciplinary meeting. (3) Following the pre-disciplinary meeting, within ten (10) calendar days, the Department Head will give consideration to the matter and inform the employee in writing as to whether the action of suspension, demotion, or dismissal has been affirmed, revoked, or modified.
(4) In the event the employee desires to appeal the decision to the City Manager, the employee may do so within ten (10) calendar days following the receipt of notification of such decision by submitting a written request to the City Manager. (5) Within ten (10) calendar days following the receipt of appeal from the employee, the City Manager will schedule a meeting.
(6) The City Manager shall consider, discuss the appeal with the employee, and/or investigate as he/she deems appropriate, and shall within ten (10) calendar days of the meeting, submit their decision to the employee in writing. The decision of the City Manager shall be final.
29 Section 2. Grievance Procedure
a. Definition of a Grievance
A grievance is defined as a claim of violation, misinterpretation or misapplication of a specific written City or Department rule or regulation or specific provision of a Memorandum of Understanding that adversely affects the employee and that contains all of the information listed in the “Statement of the Grievance” below. The following procedure applies to all Association employees, unless the following apply: the employee is covered by another dispute resolution procedure applies to the dispute; or a discipline policy and procedure applies. The grievance procedure cannot be utilized to challenge the content of a performance evaluation. b. Statement of the Grievance
A concern is not a grievance unless the affected employee is able to state each of the following:
the date of the alleged violation; the specific provision(s) of the rule, regulation or provision that was allegedly violated; a description of all facts regarding how the alleged violation occurred; and a list of all persons who are witnesses or are involved. A Statement of the Grievance must be signed by the employee filing the grievance to certify that it is filed in good faith. c. Timelines
Failure of the City to comply with the time limits of the grievance procedures allows the grievant to appeal to the next level of review. Failure of the grievant to comply with the time limits of the grievance procedures constitutes settlement and resolution of the grievance on the basis of the last disposition. The parties may extend time limits by mutual written agreement in advance of a deadline.
d. Procedures
(1) Step I - Informal Resolution with Supervisor: The employee must first work in good faith to resolve the grievance informally through discussion with their immediate supervisor no later than ten (10) days after the grievant first became aware of the facts or circumstances resulting in the filing of the grievance. (2) Step II - Department Head/Director: If the employee believes that the grievance has not been resolved through Step I, the employee may submit a written Statement of the Grievance to their Department Head/Director The employee must submit the Statement of the Grievance within ten (10) days after the grievant first became aware that a grievance has occurred. The Department Director/Director shall consider, discuss the grievance with the grievant, and/or investigate as they deems appropriate, and shall, within ten (10) days of receipt of the written Statement of the Grievance, submit their decision in writing to the grievant.
30 (3) Step III - City Manager: If the employee believes that the grievance has not been resolved through Step II, the employee may appeal the grievance decision of the Department Head/Director to the City Manager. Such appeal must be filed within ten (10) days of the date of the Department Head/Director’s written decision. The City Manager shall consider, discuss the grievance with the grievant, and/or investigate as he/she deems appropriate, and shall, within 10 (10) days of receipt of the written Statement of the Grievance, submit their decision in writing to the grievant. The decision of the City Manager shall be final.
Article XIII.
Other Legal Clauses
Section 1. Non-discrimination
The City and the Association agree that they shall not discriminate against any employee because of race, citizenship status, military and veteran status, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition (cancer or genetic characteristics), marital status, sex (including gender and pregnancy), gender identity, gender expression, age, sexual orientation (including heterosexuality, homosexuality and bisexuality), reproductive health decision-making, or the exercise of rights under the Meyers-Milias-Brown Act. The City and the Association shall reopen any provision of this MOU for the purpose of complying with any final order of a federal or state agency or court of competent jurisdiction requiring a modification or change in any provision or provisions of this MOU or to be in compliance with federal or state antidiscrimination laws.
Section 2. Severability
Should any provision of this MOU be found to be inoperative, void or invalid by a final decision of a court of competent jurisdiction, all other provisions of the MOU shall remain in full force and effect during the term of this Memorandum of Understanding.
Section 3. Strikes, Work Stoppages and Slowdowns
The City and Association mutually agree that differences shall be resolved without interruption in work. During the terms of this agreement, neither the Association, its officers or agents or any employees will, for any reason, authorize, condone, encourage or engage in a work slowdown or stoppage, strike or other interference with the work and functions or obligations to the City for the benefit of public safety.
Section 4. Applicability of Memorandum of Understanding 31 It is the intent of the parties hereto that the provisions of this MOU shall supersede all prior agreements in prior Memoranda of Understanding or other understandings, oral or written, express or implied, between the parties. This MOU shall govern the entire relationship of the parties and shall be the sole source between all rights which may be asserted hereunder. This MOU is intended to set forth the full statement of wages, hours and other terms and conditions of employment for employees represented by the Association during the term of this MOU. The City’s personnel rules, policies and procedures and the City Personnel Policy and Procedures Manual (PPPM) and incorporated into the MOU by reference. If a provision in the personnel rules and procedures contradicts the MOU, the MOU governs. The parties agree that during the term of this MOU they shall not seek to negotiate or bargain concerning wages, hours, or other terms and conditions of employment, regardless of whether covered by this MOU or in the negotiations leading thereto irrespective of whether such matters were discussed or were even within the contemplation of the parties hereto during the negotiations leading to this MOU. Regardless of the waiver contained in this paragraph, the parties may, by mutual agreement, and in writing, agree to meet and confer by any matter during the term of this MOU.
Should an additional, viable source of City revenue become available during the term of this Agreement, the City agrees to evaluate the possibility of relieving any portion of any concessions provided by the Association in the MOU.
Section 5. Ratification and Execution
This MOU shall be effective only upon ratification by the Association and adoption by the City Council. Subject to the foregoing, this MOU is hereby executed by the authorized representatives of the City and the Association.
City of Santa Fe Springs Santa Fe Springs Management and Confidential Employees Association
______________________________ _______________________________ Jay Sarno, Mayor Johnny Chavarria, President
______________________________ _______________________________ Date Date
A
APPENDIX
CONFIDENTIAL JOB TITLES MANAGEMENT JOB TITLES
Account Clerk Supervisor Administrative Services Officer Accountant Assistant Director of Community Development
Deputy City Clerk Assistant Director of Finance
Finance Analyst Assistant Director of Police Services
Finance Technician Assistant Director of Public Works
Human Resources Analyst Building Services Manager
Human Resources Specialist Business Liaison
Payroll Specialist City Clerk
Principal Accountant Code Enforcement Manager
Public Information Officer Community Services Manager
Risk Analyst Economic Development Manager
Senior Accountant Finance Manager
Senior Executive Assistant Human Resource Manager
Senior Human Resources Analyst Library Services Manager Parks and Recreation Services Manager
Principal Civil Engineer
Principal Planner
Procurement Manager
Public Works Manager
Public Works Superintendent
Revenue & Budget Manager
Technology Services Manager
Water Utility Manager
MEMORANDUM OF UNDERSTANDING
between the
CITY OF SANTA FE SPRINGS
and the
SANTA FE SPRINGS EXECUTIVE MANAGEMENT ASSOCIATION
July 1, 2024 - June 30, 2027
2 TABLE OF CONTENTS
PREAMBLE............................................................................................................................. 1 ARTICLE I – IMPLEMENTATION ............................................................................................... 1 SECTION A - TERM ..........................................................................................................................1 SECTION B - RECOGNITION .............................................................................................................1 SECTION C - PROVISIONS Of LAW AND SEVERABILITY ......................................................................1 SECTION D - PROFESSIONAL COMMITMENT ....................................................................................1 SECTION E - INCORPORATION OF CITY CODE, RULES, AND POLICIES .................................................2 SECTION F - FIRE CHIEF “CARVE OUT” .............................................................................................2 SECTION G - FULL UNDERSTANDING, MODIFICATION AND WAIVER .................................................2 ARTICLE II – COMPENSATION ................................................................................................. 3 SECTION A – COMPENSATION PLAN ...............................................................................................3 SECTION B – WAGES .......................................................................................................................3 SECTION C - SALARY RANGES ..........................................................................................................3 SECTION D - LONGEVITY COMPENSATION .......................................................................................4 SECTION E - DEFERRED COMPENSATION .........................................................................................4 SECTION F – MANAGEMENT INCENTIVE PAY ...................................................................................4 SECTION G - TECHNOLOGY STIPEND ................................................................................................4 SECTION H - AUTO ALLOWANCE .....................................................................................................4 SECTION I - BILINGUAL PAY ............................................................................................................5 SECTION J - SEVERANCE PAY ...........................................................................................................5 ARTICLE III- MEDICAL, DENTAL, VISION & ADDITIONAL INSURANCES ...................................... 6 SECTION A - MEDICAL INSURANCE ..................................................................................................6 SECTION B - DENTAL INSURANCE ....................................................................................................6 SECTION C - VISION PLAN ...............................................................................................................7 SECTION D - LIFE INSURANCE ..........................................................................................................7 SECTION E - LONG-TERM DISABILITY INSURANCE ............................................................................7 ARTICLE IV – LEAVE ACCRUALS ............................................................................................... 7 SECTION A - VACATION LEAVE ACCRUAL .........................................................................................7 SECTION B - SICK LEAVE ACCRUAL ...................................................................................................9 SECTION C - HOLIDAY BANK.......................................................................................................... 10 3 SECTION D - EXECUTIVE LEAVE ..................................................................................................... 11 SECTION E - BEREAVEMENT LEAVE................................................................................................ 11 SECTION F - JURY DUTY ................................................................................................................ 11 SECTION G - LEAVE DEDUCTIONS .................................................................................................. 11 ARTICLE V - RETIREMENT ..................................................................................................... 11 ARTICLE VI- POST RETIREMENT BENEFIT ............................................................................... 14 SECTION A - RETIREE MEDICAL BENEFITS ...................................................................................... 14 ARTICLE VII - MISCELLANEOUS PROVISIONS ......................................................................... 14 SECTION A - PHYSICAL EXAMINATIONS ......................................................................................... 14 SECTION B - TUITION REIMBURSEMENT ........................................................................................ 14 SECTION C - PERSONAL COMPUTER PURCHASE PLAN .................................................................... 15 SECTION D - SECTION 125 PROGRAM ............................................................................................ 15 SECTION E - MANAGEMENT RIGHTS ............................................................................................. 15 SECTION F - AVOIDANCE OF INEQUITIES ....................................................................................... 15 SECTION G - SHARED AGREEMENT CLAUSE ................................................................................... 15 ARTICLE VIII - RATIFICATION AND EXECUTION ..................................................................... 16
APPENDIX
JOB TITLES ………………………………………………………………………………………………………………………………………… A 1 PREAMBLE
Pursuant to Government Code Section 3500 et seq., representatives of the City of Santa Fe Springs (“City”) have met and conferred in good faith with representatives of the Santa Fe Springs Executive Management Association and have reached an agreement to recommend that the City Council take the actions identified in this comprehensive Memorandum of Understanding (hereafter either "Memorandum," "MOU" or "Agreement”). Upon ratification of this Comprehensive MOU by a majority vote of the bargaining unit membership as well as adoption by the City Council, all terms and conditions set forth herein shall become binding. Except as otherwise modified herein, existing wages, hours, and other terms and conditions for employment shall remain in full force and effect.
ARTICLE I – IMPLEMENTATION
SECTION A - TERM
Period Covered. . July 1, 2024 and June 30, 2027
SECTION B - RECOGNITION
The Santa Fe Springs Executive Management Association (SFSEMA), is the exclusive representative of the executive managers, who are “at-will” employees, in a bargaining unit for the purpose of meeting and conferring over wages, hours, and terms and conditions of employment. However, the entering into this MOU does not confer a property right and/or any rights that are not provided by law or specifically enumerated in this agreement.
SECTION C - PROVISIONS Of LAW AND SEVERABILITY CLAUSE
Except as modified herein, all relevant federal, state, and local laws apply. Should any provisions of this MOU be found to be in violation of any law, rule or regulation, the remaining provisions will remain in full force and effect for the duration of this MOU.
SECTION D - PROFESSIONAL COMMITMENT
International City/County Management Association Code of Ethics:
1. The Parties acknowledge that the Executive Management employees are committed to the ideals of the International City/County Management Association ("ICMA"). The Parties mutually desire that the Executive Management employees are subject to and comply with the ICMA Code of Ethics. The City and the City Council agree that neither the City Council nor any of its members will give the Executive Management employees any order, direction, or request that would require the Executive Management employees to violate the ICMA Code of Ethics.
City Council Commitments:
1. The City Council sets policy for the governance and administration of the City, and it implements its policies through the City Manager.
2. Except for the purpose of inquiry, the City Council and its members shall deal with all subordinate City employees and officers solely through the City Manager or the City 2 Manager's designee, and neither the City Council nor any member thereof shall give orders to any subordinate of the City Manager, either publicly or privately.
3. Except for the purpose of inquiry, the City Council and its members shall deal with all contractors and consultants solely through the City Manager or the City Manager’s designee, and neither the City Council nor any member thereof shall give orders to any contracted third party of the City, either publicly or privately.
4. The City Council agrees none of its individual members will order the appointment or removal of any person to any office or employment under the supervision and control of the City Manager.
5. The City Council agrees to proactively create and maintain a respectful, safe, and comfortable workplace, free of harassment, retaliation, or discrimination, where individual differences are welcomed and valued.
6. The City Council agrees that any criticism of a City staff member, including the City Manager, shall not be done publicly through any communication medium, both virtually and physically, but shall be done privately through the City Manager.
7. The City Council agrees that all communication, both written and oral, with the City Manager and all subordinate employees shall be done with respect and dignity to promote an environment of civility and professionalism.
8. Neither the City Council nor any of its members shall interfere with the execution of the powers and duties of the City Manager. The City Manager shall take orders and instructions from the City Council in accordance with the Santa Fe Springs Municipal Code § 31.10.
SECTION E - INCORPORATION OF CITY CODE, RULES, AND POLICIES This MOU memorializes changes in terms and conditions for members of the Executive Management bargaining unit as well as modifications of certain existing City codes, rules, and policies.
Incorporation of City code, rules, and policies have been adopted during “Meet and Confer” sessions and shall be considered adopted by reference in this MOU.
Unless the parties mutually and voluntarily agree to do so, neither party shall be obligated to negotiate over matters covered by, or within the scope of, this Agreement, during the term of this Agreement.
SECTION F - FIRE CHIEF “CARVE OUT”
Fringe benefits and working conditions contained herein apply to the Fire Chief, except where such fringe benefits and working conditions are inconsistent with the fringe benefits and terms of working conditions received by the Fire Chief as a member of the Santa Fe Springs Firefighters Association immediately prior to being promoted to the position of Fire Chief. To that end, the Fire Chief will retain any benefits previously provided that are not so enumerated in this MOU. Any Fire Chief hired who is not a current employee of the Santa Fe Springs Department of Fire-Rescue, will follow the SFSEMA MOU benefits and terms of working conditions as they exist at the time of hire.
SECTION G - FULL UNDERSTANDING, MODIFICATION AND WAIVER It is the purpose of this MOU to promote and provide for harmonious relations, cooperation, and understanding between Management and the employees covered by this Memorandum; to provide an orderly and equitable means of resolving any misunderstandings or differences which may arise under this Memorandum; and to set forth the understanding of the parties reached as a result of good faith negotiations regarding wages, hours and other terms and conditions of employment covered by this Memorandum. This Memorandum of Understanding memorializes the terms and conditions for members 3 of the bargaining unit as well as modifications of other existing City rules and policies. All other City rules, policies, and regulations shall be considered incorporated, by reference, in this MOU. Unless the parties mutually and voluntarily agree to do so, neither may be obligated to negotiate over matters covered by this Agreement or over other matters within the scope during the term of this Agreement.
ARTICLE II – COMPENSATION
SECTION A – COMPENSATION PLAN
Executive Management employees will be paid on a bi-weekly basis. Payroll checks will be made available to employees on the Thursday following the completion of each bi-weekly period. In the event that a payday falls on a holiday, payroll checks may be made available on the first day preceding the holiday.
Direct deposit is also available to all employees. The City will directly deposit the payroll check into the employee’s savings or checking account.
SECTION B – WAGES
The City and the Executive Management Association agree that each classification represented by this Agreement shall receive the following Cost of Living Adjustments (COLA):
1. 3% COLA, effective the pay period that includes July 1, 2024
2. 3% COLA, effective the pay period that includes July 1, 2025
3. 2% COLA, effective first pay period that includes July 1, 2026
SECTION C - SALARY RANGES
Salary Matrix - Positions covered under this MOU shall be placed on the new salary range (Steps) as follows:
1. Members covered under this MOU will be placed at the appropriate Step, within the salary range at the time of City Council approval of this MOU without being less than their current rate of pay.
a. Effective the pay period that includes July 1, 2024, the new 10-step pay range from the compensation study will go into effect.
* See the City Salary Schedule
2. Members will be eligible for a step increase annually on their work anniversary. a. The City Manager may place the employee at any step in the range based on the Executive Management employee’s skills, experience, knowledge, and/or combination of abilities. b. The City Manager reserves the right to increase an employee’s salary by one (1) step, two (2) steps or beyond within the adopted salary range based on their performance evaluation.
c. Should other employee groups receive cost of living salary adjustments during the effective term of the MOU, then the Executive Management employees shall also receive the average of the adjustments across all groups at the time they become effective d. Members shall be eligible for an annual, non-base pay building, non-PERSable meritbased incentive pay stipend if the member is at the maximum step of the salary range.
The incentive is performance-based and under the sole discretion of the City Manager. 4 Directors, including the Fire Chief, can receive up to four thousand ($4,000) dollars and will be paid on the employee’s anniversary date of each year for which the member qualifies. The Assistant City Manager can receive up to six thousand ($6,000) dollars and will be paid on the employee’s anniversary date of each year for which they qualify.
SECTION D - LONGEVITY COMPENSATION
Executive Management employees are entitled to the following longevity increments: 2% at 10 years of service (completion of 9 years), 2% at 15 years of service (completion of 14 years), 3% at 20 years of service (completion of 19 years), and 2% at 25 years (completion of 24 years) of service for a total cumulative rate of 9% at 25 years of service.
Executive Management employee longevity calculations will include full-time years of previous work experience plus any verifiable prior collective public service with another public agency as an active, full-time employee shall count for the purpose of longevity pay or benefits eligibility.
SECTION E - DEFERRED COMPENSATION
The City’s deferred compensation program is designed to provide employees with a supplemental retirement savings plan. It is established and regulated according to Internal Revenue Service (IRS) guidelines and is known as an IRS 457(b) Plan. It is a tax deferral program in which an employee may elect to defer compensation up to the amount permitted by the IRS for any particular calendar year and thereby realize an immediate tax benefit. The money is invested and available to the employee with interest after retirement. IRS “catch-up” provisions are also available under this plan.
The City matches contributions by full-time employees to the City’s Deferred Compensation Plan at a rate of *1:1 up to a maximum of 3%. MissionSquare Retirement is the record-keeper and third-party administrator of the 457(b) plan and 401(a) Plan. Employee matching is contributed towards 401(a) plan. *Ratio: City: Employee.
Specifics concerning program application and investment options change periodically. The most current information can be obtained from the Human Resources Office.
SECTION F – MANAGEMENT INCENTIVE PAY
The City Manager may approve a 5 1⁄2% Management Incentive payment to the rate of base pay to recognize excellence in performance. Continuance of pay is reviewed annually and is measured against predetermined goals and objectives.
SECTION G - TECHNOLOGY STIPEND
Executive Management employees shall receive a monthly technology stipend of one hundred and fifty ($150.00) dollars only if the employee does not accept a City provided cellular phone.
SECTION H - AUTO ALLOWANCE
Executive Management employees shall receive a monthly auto allowance of five hundred ($500.00) dollars in-lieu of a City-provided vehicle. The Fire Chief and Director of Police Services will have the option of a City-provided vehicle or the monthly auto allowance of five hundred dollars ($500.00), but not both. 5 SECTION I - BILINGUAL PAY
Bilingual pay may be paid to employees where the need to speak in another language is deemed useful by the City. To receive compensation, employees must pass a testing process as determined by the Human Resources Office. Compensation for Spanish currently is granted at the level needed for the position and as designated:
Level 1 Ability to speak and understand (basic) $100 per month Oral test every two (2) years Level 2 Ability to speak and understand
(fluently) $175 per month Oral test every four (4) years Level 3 Ability to speak, understand, read, and
write (fluently) $250 per month Oral and written test every four (4) years Bilingual pay will be paid for the following additional languages – Chinese, Tagalog, Vietnamese and Korean.
SECTION J - SEVERANCE PAY
An Executive Management employee whose position is abolished or vacated by a reduction in workload or lack of funds, or by mutual consent for convenience by the City Manager, or who is involuntarily removed from their position without cause will receive, upon termination, severance pay. Within thirty (30) days of the Executive Management employee's removal, the City shall pay a lump sum amount of six (6) months of the employee's base salary. Executive Managers who are terminated with cause shall not be entitled to any severance.
The Executive Management employee can only be terminated without cause by a permanent City Manager. That is, an individual serving in the role of “Acting” or “Interim” or serving in any capacity other than a permanently appointed city manager shall not have the authority to terminate the executive management employee without cause.
If the Executive Management Employee is terminated without cause within sixty (60) days prior to or following any City Council election, the employee shall be entitled to additional severance pay of three (3) months in addition to the severance pay described above. Such severance pay described in this section shall be paid in a single, lump-sum payment.
The displaced Employee shall also receive paid health, dental and vision insurance (at the Employee’s current coverage) or shall continue to receive the amount of the Health Insurance Cash-Out the displaced Employee was receiving at the time of separation. The amount of paid health/dental/vision insurance coverage or Health Insurance Cash Out shall be equal to the length of the severance pay that was granted under this section.
In consideration of receipt of the severance pay and benefits described in this section, the terminated Executive Management Employee will be required to sign a separation agreement provided by the City Attorney.
6 ARTICLE III- MEDICAL, DENTAL, VISION & ADDITIONAL INSURANCES
SECTION A - MEDICAL INSURANCE
The City contracts with the California Public Employees’ Retirement System (CalPERS). An employee, spouses, registered domestic partners, and dependents are eligible for this benefit. A dependent may remain on the plan until age 26. If a dependent is qualified as disabled, the dependent may remain on the plan past their 26th birthday pending the approval from CalPERS Health Benefits Division.
An open enrollment period is held annually in the fall to permit employees to change plans and add/delete dependents.
The City’s medical contribution cap will be adjusted January 1, 2025; January 1, 2026; January 1, 2027;, to match the Kaiser (Region 3 rates for Los Angeles County).
The City contribution to medical premiums effective January 2024 is $2,250.07 (2024 Kaiser Region 3 / Fam Coverage)
Health Insurance Cash-Out:
1. Requirements for an Executive Management employee to receive employer contributions that may be cashed out: Pursuant to the Affordable Care Act (ACA) Employer Mandate “affordability” determination, an eligible opt-out arrangement requires the following in order for employees who opt out of employer-provided health coverage to receive cash in lieu:
a. Employee must provide reasonable evidence that the employee and each member of the employee’s expected tax family (i.e. individuals for whom the employee expects to claim a personal exemption deduction) has or will have the minimum essential coverage (other than coverage in the individual market, whether or not obtained through Covered California) during the period of coverage to which the opt-out arrangement applies; b. Employee must provide proof of coverage by completing the Health Insurance Waiver Form.
c. Employee must provide proof of coverage every plan year, by completing a new Health Insurance Waiver Form to which the eligible opt-out arrangement applies; and d. The opt-out payment cannot be made if the City knows or has reason to know that the employee or any other member of the employee’s expected tax family does not have or will have the alternative minimum essential coverage.
2. Upon proof of coverage of insurance, the employee may opt out of City-provided insurance coverage. In such a case, the Executive Management employee with an “opt-out” arrangement with the City shall receive the monthly cash equivalent of eighty percent (80%) of the CalPERS Kaiser Los Angeles Region 3 monthly premium. All opt-out arrangements shall be consistent with the employee’s eligibility for contributions based upon the size of the employee’s household.
SECTION B - DENTAL INSURANCE
The City contracts with Delta Dental Insurance. The City offers two options: Delta Care and Delta Premiere.
The City pays the full premium for employees and eligible dependents in an HMO (Delta Care) Plan. An open enrollment period is held annually to permit employees to change plans and add/delete dependents.
Employees who elect to receive Delta Dental PPO coverage shall contribute fifty dollars ($50) per month towards the monthly premium. A dependent may remain on the plan until age 26. Retired full-time 7 employees may continue dental coverage for themselves, their spouses, and eligible dependents, with the entire cost borne by the retiree.
SECTION C - VISION PLAN
The City has a vision care plan for full-time employees, spouses, registered domestic partners and dependents up to the age of 26, consistent with the Affordable Care Act (ACA). There is a $20 deductible for eye examinations and no deductible for frames, lenses, contact lenses, or vision therapy. The employee reimbursement cap is $450 per fiscal year; the spouse, registered domestic partner and other dependents are capped at $400 per person per fiscal year. Employees and eligible dependents may choose laser surgery in lieu of receiving an annual reimbursement for four years. Employees are eligible for $1,400 reimbursement for laser surgery and eligible dependents are eligible for $1,200 reimbursement. If the employee retires or resigns during the four-year reimbursement period, the employee is responsible for reimbursing the City the prorated difference for him/herself and dependents. Prior to receiving the funds, the employee must enter into an agreement that the employee will reimburse the City, in full, within 90 days of separation if the employee has not fully reimbursed the City by the date of the employee’s separation.
SECTION D - LIFE INSURANCE
Executive Management employees shall be provided Basic Life and Accidental Death & Dismemberment Insurance under a group policy. The basic amount specified in the group contract is $150,000.
Executive Management employees may elect additional life insurance and authorize payroll deduction for any premium costs related to policy coverage in excess of the basic amount (including dependent coverage).
SECTION E - LONG-TERM DISABILITY INSURANCE
The City pays the premium cost for each full-time employee to receive long-term disability insurance. This plan is administered by Standard Insurance. Executive Management employees are eligible at the time of employment. The premium is paid in full by the City. There is a 60-day elimination period for this insurance. If your claim is accepted, you will be paid two-thirds of your monthly salary up to 24 months.
Sick leave, Workers’ Compensation, and PERS payments are integrated into this amount. If the employee dies during a period for which the benefits are payable, three (3) additional months of payment will be paid to the designated beneficiary. A copy of the actual plan description is on file in the Human Resources office.
The City does not pay into the State Disability system. This plan is used in lieu of State Disability.
ARTICLE IV – LEAVE ACCRUALS
SECTION A - VACATION LEAVE ACCRUAL
Accrual: Employees covered under this MOU shall accrue vacation leave in the amounts listed below.
Vacation hours shall be accrued based on continuous years of service Initial vacation accrual is based on the employees date of hire. If an employee is hired before the 15th of the month, the employee will begin accruing hours; If an employee is hired on the 16th through the end of the month, the employee will not accrue vacation leave. 8 CONTINOUS YEARS OF
SERVICE (MONTHS) ACCRUAL PER MONTH
0 – 1 years 6.64 hours
1 – 2 years 7.52 hours
2 – 3 years 8.32 hours
3 – 4 years 9.20 hours
4 – 5 years 10.00 hours
5 – 6 years 10.32 hours
6 – 7 years 10.64 hours
7 – 8 years 11.04 hours
8 – 9 years 11.36 hours
9 – 10 years 11.68 hours
10 – 11 years 12.00 hours
11 – 12 years 12.32 hours
12 – 13 years 12.64 hours
13 – 14 years 12.96 hours
14 – 15+ years 13.28 hours
20+ years 14.0 hours
The City Manager may authorize leave accrual effective on the incumbent’s total, prior years of service with other public agencies.
Executive management employees may accumulate 320 vacation hours in their vacation bank.
Executive Management employees that exceed their maximum vacation cap as of June 30, will be cashed out for any time in excess of 320 hours. The City shall cash out hours above the maximum vacation cap on the first full pay period in July.
Executive Management employees who have extenuating circumstances can request the maximum accrual cap be temporarily lifted due to an anticipated parenthood leave, extended medical leave, or similar situation. The request to receive a temporary reprieve from the vacation accrual cap without cash out may only be granted by the City Manager.
Accrued vacation leave will be paid out at separation from the City at the employee’s current base rate of pay including all PERSable pay incentives.
Annual Vacation Leave Cash-Out: Employees shall have the option of converting accrued Vacation Leave to cash on an hour-for-hour basis subject to the following:
9 1. To cash out Vacation Leave hours, an employee must make an irrevocable election on or before December 31st of each calendar year in order to receive cash for Vacation Leave hours in the following calendar year.
2. The accrued Vacation Leave hours cash out will only be given to those employees who have made the affirmative election on or before the deadline by completing a form provided by the Finance Department.
3. A maximum of one hundred and sixty (160) vacation hours may be cashed out per year.
However, an employee must retain a minimum balance of 40 hours in their vacation bank at the time of cash-out.
4. Employees will receive the cash out once per year, on the regular pay date, during the first full pay period in July.
5. Employees may choose to convert up to one hundred and sixty (160) hours of Vacation Leave to a defined contribution plan at the maximum contribution limit amount set by the IRS.
6. Vacation Leave shall be paid out at the member’s current base rate of pay including all PERSable pay incentives.
SECTION B - SICK LEAVE ACCRUAL
Accrual and Cap: Employees covered under this MOU shall accrue sick leave and shall have maximum sick leave accrual cap in the amounts listed below.
ACCRUAL PER MONTH ANNUAL ACCRUAL ACCRUAL CAP
8.00 hours 96 hours 960 hours
Executive Management employees shall be compensated annually in November for one-half of their accumulated sick leave in excess of 960 hours. The remaining excess leave shall be accumulated in an individual retirement credit account.
Sick leave may be utilized for:
1. Personal illness or injury of the employee;
2. Authorized emergency leave; Serious illness or injury of the employee's spouse, state registered domestic partner, or child, parents, siblings, grandparents, any of which that reside in the unit employee’s residence (in accordance with Labor Code § 233);
3. Where an employee which is a victim of domestic violence, sexual assault, or stalking, for the purposes described in Labor Code § 230(c) and 230.1(a);
4. Cases of quarantine;
5. Where exposure to contagious diseases would endanger the health of other employees.
Sick leave-related rules:
1. Sick leave may be taken in increments of one-half (1/2) hour or more.
2. Sick leave may not be used for disapproved vacation leave.
3. For absences of over three (3) days, a medical certificate from a qualified physician may be required.
4. In order to receive compensation while absent on sick leave, except in an emergency or due to extenuating circumstances, the employee shall provide notice, at least one (1) hour prior to employee’s scheduled shift/start time. In an emergency, the employee shall report as soon as the situation reasonably allows.
10 Sick leave cash-out options at separation:
1. Sick Leave Cash-Out
a. Upon separation of employment, the City will pay out any unused sick leave hours in any and all of the employee’s sick leave banks at 25% of the employee’s current hourly pay.
2. Sick Leave Conversion to Service Credit
a. Executive Management employees who accumulate excess sick leave in an individual retirement credit account in excess of 960 hours may use the balance in the account, along with other accumulated sick leave, to be applied to the Retirement “Sick Leave Credit” benefit upon the employee’s retirement.
3. Sick Leave Cash-Out
a. The City will pay out the Executive Management employees unused sick leave banks at 25% of the employee’s current base hourly rate of pay.
During the period of this MOU, the City agrees to look into ways to maximize the unused sick leave contributions, possibly through a 401(a) plan.
SECTION C - HOLIDAY BANK
City observed holidays:
1. New Year’s Day - January 1st
2. Martin Luther King Jr. Day - Third Monday in January
3. Lincoln’s Birthday - Second Monday in February
4. Presidents Day - Third Monday in February
5. Cesar Chavez Birthday - March 31
6. Memorial Day - Last Monday in May
7. Juneteenth - June 19th
8. Independence Day - July 4th
9. Labor Day - First Monday in September
10. Veteran’s Day - November 11th
11. Thanksgiving Day - Fourth Thursday in November
12. Day after Thanksgiving - Fourth Friday in November
13. Day before Christmas - December 24
14. Christmas Day - December 25th
•Every day appointed by the President or Governor as a holiday Observation of holidays:
1. Designated holidays falling on a Monday through Thursday shall be observed by the City on the actual date of the designated holiday.
2. Designated holidays falling on a Friday, Saturday, or Sunday those hours will be banked to each employee’s holiday bank for use upon request and approval or cashed out during the second (2nd) pay period in January if unused.
3. In the event an employee is allowed time off in conjunction with the holiday, the employee shall select the appropriate account to be debited which may include holiday, vacation, sick, in order to receive full compensation for actual hours not worked on a holiday.
Employees separating from the City:
1. Executive Management employees who leave City employment shall be paid a pro-rated amount of unused holiday time.
11 a. If an employee terminates employment prior to the holiday(s) on which time would have been earned, those credited hours will be reimbursed to the City on the employee’s final paycheck.
b. If an employee terminates employment after the holiday(s) on which time has been earned, the unused hours shall be paid by the City on the employee’s final paycheck. c. If the employee has exhausted their holiday bank, then the equivalent hours will be taken from existing accruals, excluding sick leave.
SECTION D - EXECUTIVE LEAVE
Executive Management members will receive eighty (80) hours of Executive Leave in the first full pay period of each fiscal year. As of June 30 of each year, all unused Executive Leave will be paid out to the employee at their current base rate of pay, including all PERSable pay incentives.
SECTION E - BEREAVEMENT LEAVE
Executive Management employees are entitled to a maximum absence of five (5) days, three (3) paid days and two (2) unpaid days, for bereavement purposes in the event of the death of a member of the immediate family. An employee may take additional leave for bereavement purposes by charging the time off to sick leave. Such leave shall be granted up to the employee’s accumulated sick leave balance with the approval of the City Manager or his designee.
Immediate family is defined as father, mother, brother, sister, son, daughter, spouse, registered domestic partner, grandparent, grandchild, father-in-law, mother-in-law, brother-in-law, sister-in-law, son-in-law, daughter-in-law, step-mother, step-father, step-sister, step-brother, step-child, and step-grandchild.
Executive Management employees will be allowed bereavement leave to care for a minor child (under 18 years old), in the employee’s sole custody, to a funeral service if the parent of the child who is not defined as a member of the employee’s immediate family (e.g. such as an ex-spouse) passes away
SECTION F - JURY DUTY
Leave of absence with pay shall be granted to a maximum of fifteen (15) working days to an employee who serves on a jury. In such cases, the employee shall be paid their regular salary or their normal hours of work scheduled. Employees on call for jury duty are expected to report for work. Jury and witness fees the employee may receive from court service shall be remitted to the City. Mileage reimbursement will be kept by the employee. On a case-by-case basis, the City Manager may extend said leave of absence with pay for jury duty.
SECTION G - LEAVE DEDUCTIONS
Executive Management employees shall not be deducted leave time (either sick, vacation, flexible, or executive leave as appropriate) for absences from work for periods of less than two hours. Under extenuating circumstances, the City Manager shall have the authority to approve absences of up to four hours without requiring a charge against an employee’s leave bank.
ARTICLE V - RETIREMENT
SECTION A - CalPERS RETIREMENT TIERS
The City offers a defined retirement benefit plan through the California Public Employees’ Retirement System (“CalPERS”). There are three (3) tiers of the retirement benefit plan depending on the date of hire 12 and/or status as a “new member”, as defined by the Government Code, which defines the employee contribution/cost sharing as follows:
1. Retirement Tier 1: For employees hired prior to November 19, 2012 (Classic Members, Tier 1), the City shall provide the CalPERS 2.7% @ 55 retirement formula.
The City shall continue to provide CalPERS Classic Members with retirement benefits in accordance with the existing contract with CalPERS, and all amendments to the contract including:
a. Retirement Benefit Formula - 2.7% @ age 55 Formula for Local Miscellaneous Members (Government Code § 21354.5).
b. To be eligible for service retirement, you must be at least age 50 and have a minimum of five years of CalPERS-credited service.
c. Employee Cost Share - The employee’s eight percent (8%) portion of the retirement cost is paid fully by the City as “Employer Paid Member Contribution” (EPMC). The value of the EPMC is reported as special EPMC compensation (Government Code § 20516). d. Employee Contribution – Full-time employees contribute eight percent (8%) of their salary (cost share) on a pre-tax basis to offset the City’s cost in providing enhanced retirement benefits (Government Code § 20516(f)). If there are any changes that legally require the cost-sharing to terminate, any percentage of cost sharing shall be applied towards the Employer Paid Member Contribution (EPMC).
e. Death Benefits - Pre-Retirement Death Benefits to continue after marriage of survivor (Government Code § 21551).
f. 1959 Survivor Benefit Level 4 – provides a monthly benefit for eligible survivor(s) who are not covered by social security (Government Code § 21574). g. Additional Service Credit of 2 years for Local Miscellaneous Members (Government Code § 20903).
h. Military Service Credit as Public Service (Government Code Section 21024). i. Unused Sick Leave Credit – Unused sick leave will be converted to service credit at the rate of .004 year of service for each day of sick leave, provided there are less than 120 days between the member’s separation date and retirement date (Government Code § 20965).
j. Final Compensation - The average full-time monthly pay rate for the highest 12 consecutive month period (Government Code § 20042). If service is coordinated with Social Security, the member is subject to the $133.33 reduction in final compensation. k. 2% Annual Cost of Living Allowance Increase (Government Code Section 21329). l. Death Benefit (Retired) - Upon the death of a retiree, a one-time lump sum payment of $500 will be made to the retiree’s survivor (Government Code § 21620). m. Prior Service Credit (Government Code § 20055). Service credit payment by payroll deduction is pre-tax.
2. Retirement Tier 2: For employees hired between November 19, 2012 and December 31, 2012, the City shall provide the CalPERS 2.0% @ 55 retirement formula.
The City shall continue to provide CalPERS Tier 2 Members with retirement benefits in accordance with the existing contract with CalPERS, and all amendments to the contract including:
a. Retirement Benefit Formula - 2.0% @ age 55 Formula for Local Miscellaneous Members (Government Code § 21354.5).
13 b. To be eligible for service retirement, you must be at least age 50 and have a minimum of five years of CalPERS-credited service.
c. Employee Contribution – Full-time employees pay seven percent (7%) member contribution.
d. Death Benefits - Pre-Retirement Death Benefits to continue after marriage of survivor (Government Code § 21551).
e. 1959 Survivor Benefit Level 4 – provides a monthly benefit for eligible survivor(s) who are not covered by social security (Government Code § 21574). f. Additional Service Credit of 2 years for Local Miscellaneous Members (Government Code § 20903).
g. Military Service Credit as Public Service (Government Code Section 21024). h. Unused Sick Leave Credit – Unused sick leave will be converted to service credit at the rate of .004 year of service for each day of sick leave, provided there are less than 120 days between the member’s separation date and retirement date (Government Code § 20965).
i. Final Compensation - The average annual compensation earnable by the member during the 36-month period of employment (Government Code § 20037). If service is coordinated with Social Security, member is subject to the $133.33 reduction in final compensation.
j. 2% Annual Cost of Living Allowance Increase (Government Code Section 21329). k. Death Benefit (Retired) - Upon the death of a retiree, a one-time lump sum payment of $500 will be made to the retiree’s survivor (Government Code § 21620). l. Prior Service Credit (Government Code § 20055). Service credit payment by payroll deduction is pre-tax.
3. Retirement - PEPRA: For employees hired on or after January 1, 2013 and meeting the definition of “New Member” set forth in Government Code § 7522.02(c), shall be eligible for the retirement plan pursuant to California Public Employees’ Pension Reform Act of 2013 (PEPRA).
The City shall provide Cal PERS Members with retirement benefits in accordance with PEPRA, including:
a. Retirement Benefit Formula – 2% @ age 62 Formula for Local Miscellaneous Members (Government Code § 7522.20).
b. To be eligible for service retirement, you must be at least age 52 and have a minimum of five years of CalPERS-credited service.
c. Employee Contribution – Full-time employees pay the member contribution of fifty percent (50%) of normal cost as determined by CalPERS.
d. Death Benefits - Pre-Retirement Death Benefits to continue after marriage of survivor (Government Code § 21551).
e. 1959 Survivor Benefit Level 4 – provides a monthly benefit for eligible survivor(s) who are not covered by social security (Government Code § 21574). f. Additional Service Credit of 2 years for Local Miscellaneous Members (Government Code § 20903).
g. Military Service Credit as Public Service (Government Code Section 21024). h. Unused Sick Leave Credit – Unused sick leave will be converted to service credit at the rate of .004 year of service for each day of sick leave, provided there are less than 120 days between the member’s separation date and retirement date (Government Code § 14 20965).
i. Final Compensation – The highest average annual compensation earnable by the member during the consecutive 36-month period of employment (Government Code § 20037).
j. 2% Annual Cost of Living Allowance Increase (Government Code Section 21329). k. Death Benefit (Retired) - Upon the death of a retiree, a one-time lump sum payment of $500 will be made to the retiree’s survivor (Government Code § 21620). l. Prior Service Credit (Government Code § 20055). Service credit payment by payroll deduction is pre-tax.
ARTICLE VI- POST RETIREMENT BENEFIT
SECTION A - RETIREE MEDICAL BENEFITS
An employee who is vested in CalPERS and retires from the City is eligible for coverage through the CalPERS Retirement Plan.
The City contribution to medical premiums for retirees, effective January 2024 is $2,250.07 (2024 Kaiser Region 3 / Fam Coverage)
All full-time members commencing the month following one full month of retirement and continuing through the period prescribed by law, receive the minimum employer health premium contribution as prescribed by Government Code § 22892 of the Public Employees' Medical and Hospital Care Act (PEMHCA). The retiree may remain enrolled in an eligible health benefit plan in order for the City to be obligated to pay the prescribed premium. If the employee provides the City with a qualified “opt- out” based upon the existence of qualifying insurance coverage, the employee may elect to receive the monthly cash equivalent of eighty percent (80%) of the CalPERS Kaiser Los Angeles Region 3 monthly premium. All opt-out arrangements shall be consistent with the employee’s eligibility for contributions based upon the size of the employee’s household.
ARTICLE VII - MISCELLANEOUS PROVISIONS
SECTION A - PHYSICAL EXAMINATIONS
Executive Management Employees shall annually receive a City-paid comprehensive physical medical examination from Scripps Center for Executive Health, or comparable service provider as authorized by the City Manager. The City shall pay the cost of the “Whole Person Examination” and shall cover the cost of lodging for one night on a reimbursement basis upon presentation of appropriate document and receipts.
SECTION B - TUITION REIMBURSEMENT
Executive Management employees shall be eligible for tuition advancement or reimbursement of preapproved education or professional development expenses up to the maximum of $4,000 per fiscal year.
Eligible fees include tuition and textbooks. All other fees are subject to approval by the City. School supplies are not reimbursable. The employee must complete the course(s) listed on the tuition reimbursement agreement with a passing grade of “C” or better or pass/fail. The employee must remain employed with the City after completion of the course for a period of one year, or refund to the City the full amount reimbursed for the course(s). Prior to receiving the funds, the employee must enter into an 15 agreement with the City that the employee will reimburse the City in full within 90 days of separation if the employee’s employment is terminated before the end of the one-year period.
SECTION C - PERSONAL COMPUTER PURCHASE PLAN
Executive Management employees are eligible to purchase a personal computer or digital camera in conjunction with a computer; peripheral equipment and software through an interest free loan of City funds. Only one computer loan is allowed at a time. Repayment is guaranteed through bi-weekly payroll deductions. The employee agrees that the computer equipment is for their own or their immediate family’s use only. The minimum loan amount is $500 and the maximum loan amount is $3,000. Prior to receiving the funds, the employee must enter into an agreement that the employee will reimburse the City, in full, within 90 days of separation if the employee has not fully reimbursed the City by the date of the employee’s separation.
SECTION D - SECTION 125 PROGRAM
Executive Management employees are eligible for an Internal Revenue Section 125 program which allows employees to allocate specified amounts of monthly pre-tax salary or wages for the reimbursement of medical care expenses or dependent care expenses or both.
SECTION E - MANAGEMENT RIGHTS
Nothing in this agreement shall be construed to prohibit the City from exercising all management rights and prerogatives except those expressly waived in this agreement. The City has all rights to manage the City, including the establishing of rules, directives, and orders except those expressly waived by this agreement. It is recognized that, except as expressly provided in this agreement, the City shall retain whatever rights and authority are necessary for it to operate and direct affairs of the City in all of its various aspects, including but not limited to the right to direct the working forces; to plan, direct and control operations and services of the City; to determine the methods, means, organization, and number of personnel by which such operations and services are to be conducted; to assign and transfer employees; to schedule working hours and to assign overtime; to determine whether goods or services should be made or purchased; to hire, promote, suspend, discipline, or discharge in compliance with employment law; to make and enforce.
SECTION F - AVOIDANCE OF INEQUITIES
The City Manager shall possess the authority to promote equity and equality, directly and indirectly, to reduce instances of poverty. The authority of the City Manager shall encompass but not limited: to adjustment of the distribution of unequal and/or unjust resources and opportunities among employees of City of Santa Fe Springs, to treat people uniquely by public policy to compensate for different circumstances, to adjust pay increases wherein inequity is present, to boost social cohesion and reduce political conflict.
SECTION G - SHARED AGREEMENT CLAUSE
Nothing in this Agreement shall limit the Parties' ability to mutually agree, in writing, to implement different terms than those provided in this Agreement.
16 ARTICLE VIII - RATIFICATION AND EXECUTION
This MOU shall be effective only upon ratification by the Association and adoption by the City Council.
Subject to the foregoing, this MOU is hereby executed by the authorized representatives of the City and the Association.
Chad Van Meeteren Date
Santa Fe Springs Executive Management Association
Jay Sarno Date
Mayor
A
APPENDIX
JOB TITLES
Assistant City Manager
Director of Community Development
Director of Community Services
Director of Economic Development
Director of Finance
Director of Parks and Recreation
Director of Police Services
Fire Chief
ITEM A
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Nicholas T. Razo, Assistant City Manager
SUBJECT: CITY COUNCIL APPOINTMENT REGARDING PERSONNEL ADVISORY BOARD
DATE: June 4, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1) Appoint an individual to serve on a personnel advisory board to hear a personnel matter.
2) Take such additional, related, action that may be desirable.
FISCAL IMPACT
N/A
BACKGROUND
Pursuant to a process stipulated to by an employee relating to the hearing of a personnel matter, staff requests that City Council appoint one person to serve as a member of the personnel advisory board that will hear the employee’s matter.
ENVIRONMENTAL
N/A
SUMMARY/NEXT STEPS
Upon the appointment by the City Council of one member, the constituted personnel advisory board will be tasked with hearing the personnel matter.
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 4, 2024
City Council Appointment Regarding Personnel Advisory Board
ATTACHMENT(S):
N/A
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
FOR ITEM # 6, PLEASE SEE ITEM # 12
ITEM # 7
CITY OF SANTA FE SPRINGS
PUBLIC FINANCING AUTHORITY AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Lana Dich, Director of Finance & Administrative Services SUBJECT: MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS
ISSUED THROUGH THE CITY OF SANTA FE SPRINGS PUBLIC
FINANCING AUTHORITY (PFA)
DATE: June 4, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1) Receive and file the report.
FISCAL IMPACT
None.
BACKGROUND/DISCUSSION
The Santa Fe Springs Public Financing Authority (PFA) is a City entity that has periodically issued debt for the benefit of the Santa Fe Springs community. The following is a brief status report on the debt instruments currently outstanding that were issued through the PFA.
Consolidated Redevelopment Project 2006-A Tax Allocation Bonds Financing proceeds available for appropriation at 4/30/2024 None Outstanding principal at 4/30/2024 $35,908,028
Bond Repayment
The former Community Development Commission (CDC) issued a number of tax allocation bonds before it was dissolved by State law effective February 1, 2012 which are administered by the City acting as Successor Agency under the oversight of the appointed Oversight Board. The Successor Agency no longer receives tax increment.
CITY COUNCIL AGENDA REPORT – MEETING OF June 4, 2024
Monthly Report on the Status of Debt Instruments Issued through the City of Santa Fe Springs Public Financing Authority (PFA)
Instead, distributions from the Redevelopment Property Tax Trust Fund (RPTTF) are received based on approved obligations. It is anticipated that sufficient allocations from the RPTTF will continue to be made to the Successor Agency to meet ongoing debt service obligations.
Unspent Bond Proceeds
Under an approved Bond Expenditure Agreement, unspent bond proceeds of the former CDC in the amount of approximately $19 million were transferred to the City in July 2014.
The funds are to be spent in accordance with the original bond documents. The unspent proceeds continue to be a source of funding within the City’s capital improvement program (CIP).
2016 Bond Refunding
In July 2016, the Successor Agency issued its 2016 Tax Allocation Refunding Bonds, which paid off several bond issuances of the former CDC. The bonds were originally issued through the Public Financing Authority and included the 2001 Series A, 2002 Series A, 2003 Series A, the current interest portion of the 2006 Series A, and 2006 Series B bond issuances.
2017 Bond Refunding
In December 2017, the Successor Agency issued its 2017 Tax Allocation Refunding Bonds, which paid off the 2007 Tax Allocation Bonds of the former CDC. The 2007 Bonds were originally issued through the Public Financing Authority.
ANALYSIS
The report is presented for informational purposes only.
ENVIRONMENTAL
N/A
SUMMARY/NEXT STEPS
The Successor Agency will continue to request sufficient distributions from the RPTTF to make required bond payments through maturity on September 1, 2028.
ATTACHMENT(S):
None.
CITY COUNCIL AGENDA REPORT – MEETING OF June 4, 2024
Monthly Report on the Status of Debt Instruments Issued through the City of Santa Fe Springs Public Financing Authority (PFA)
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
FOR ITEM # 8, PLEASE SEE ITEM # 12
ITEM # 9
CITY OF SANTA FE SPRINGS
WATER UTILITY AUTHORITY AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Lana Dich, Director of Finance
SUBJECT: MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS
ISSUED THROUGH THE CITY OF SANTA FE SPRINGS WATER UTILITY
AUTHORITY (WUA)
DATE: June 4, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1) Receive and file the report.
FISCAL IMPACT
None.
BACKGROUND/DISCUSSION
The Santa Fe Springs Water Utility Authority (WUA) is a City entity that has issued debt for the benefit of the Santa Fe Springs community. The following is a brief status report on the debt instruments currently outstanding that were issued through the WUA.
Water Revenue Bonds, 2013
Financing proceeds available for appropriation at 4/30/2024 None Outstanding principal at 4/30/2024 $6,890,000
Water Revenue Bonds, 2018
Financing proceeds available for appropriation at 4/30/2024 None Outstanding principal at 4/30/2024 $610,000
In May 2013 the Water Utility Authority issued the 2013 Water Revenue Bonds in the amount of $6,890,000. The bonds refunded the existing 2003 Water Revenue Bonds CITY COUNCIL AGENDA REPORT – MEETING OF June 4, 2024
Monthly Report on the Status of Debt Instruments Issued through the City of Santa Fe Springs Water Utility Authority (WUA)
(issued through the Public Financing Authority) and provided additional funds for water improvement projects in the amount of $2,134,339. The funds were restricted for use on water system improvements. In August 2013 the Water Utility Authority Board appropriated the proceeds for the Equipping Water Well No. 12 Project and all proceeds were since used on this project.
In January 2018 the Water Utility Authority issued the 2018 Water Revenue Bonds in the amount of $1,800,000. The bonds refunded the existing 2005 Water Revenue Bonds (issued through the Public Financing Authority). No additional funds were raised through the issuance of the 2018 Water Revenue Bonds.
The WUA was formed in June of 2009. Water revenue bonds issued prior to this date were issued through the City of Santa Fe Springs Public Financing Authority.
ANALYSIS
The report is presented for informational purposes only.
ENVIRONMENTAL
N/A
SUMMARY/NEXT STEPS
The WUA budget includes sufficient appropriations and adequate revenues are expected to be collected to meet the debt service obligations associated with the 2013 and 2018 Water Revenue Bonds.
ATTACHMENT(S):
None. ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
FOR ITEM # 10, PLEASE SEE ITEM # 12
FOR ITEM # 11, PLEASE SEE ITEM # 12
ITEM # 12
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Fernando N. Muñoz, CMC, Deputy City Clerk
SUBJECT: MINUTES OF THE MAY 7 AND 21, 2024 SPECIAL AND REGULAR CITY
COUNCIL MEETINGS
DATE: June 4, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1) Approve the minutes as submitted.
FISCAL IMPACT
N/A
BACKGROUND
Staff has prepared minutes for the following meeting:
Regular Council Meeting of May 7, 2024
Special Council Meeting of May 21, 2024
Regular Council Meeting of May 21, 2024
ANALYSIS
N/A
ENVIRONMENTAL
N/A
DISCUSSION
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 4, 2024
Minutes of the May, 2024 City Council Meetings Page 2 of 2 N/A
SUMMARY/NEXT STEPS
N/A
ATTACHMENT(S):
A. May 7, 2024 Regular Meeting Minutes
B. May 21, 2024 Special Meeting Minutes
C. May 21, 2024 Regular Meeting Minutes
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
APPROVED:
MINUTES OF THE MEETINGS OF THE
CITY COUNCIL
May 7, 2024
CALL TO ORDER
Mayor Sarno called the meeting to order at 6:01 p.m.
ROLL CALL
Members present: Councilmembers/Directors: Martin, Rodriguez, Mayor Pro Tem/Vice Chair Rounds, and Mayor/Chair Sarno.
Members absent: Councilmember/Director Zamora.
INVOCATION
Cindy Jarvis led the invocation.
PLEDGE OF ALLEGIANCE
Youth Leadership Committee members led the pledge of allegiance.
INTRODUCTIONS
Mayor Sarno introduced the following members from the Chamber of Commerce:
1. Jorge Herrera Avila from Republic Services
2. Kathie Fink from Santa Fe Springs Chamber of Commerce
3. Youth Enrichment Fund Board of Directors
PRESENTATIONS
1. ADVISORY COMMITTEE REPORT – PARKS AND RECREATION
2. RECOGNITION OF THE 2024 WOMEN OF ACHIEVEMENT OF SENATE DISTRICT 30 (COMMUNITY SERVICES)
3. RECOGNITION OF 2024 ART FEST SPONSORS (COMMUNITY SERVICES)
4. PROCLAMING THE WEEK OF MAY 12-18, 2024 AS “NATIONAL POLICE WEEK” (POLICE SERVICES)
5. PROCLAIMING THE WEEK OF MAY 19-25, 2024 AS “NATIONAL PUBLIC WORKS WEEK” (PUBLIC WORKS)
CHANGES TO AGENDA
There were no changes.
PUBLIC COMMENTS
The following people spoke during public comments: 1) Earl Knudson, 2) Priscilla Rodriguez & Isabel Cervantes, and 3) Francis Carbajal.
Minutes of the May 7, 2024 Housing Successor, Successor Agency, and City Council Meetings
STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
None
HOUSING SUCCESSOR, SUCCESSOR AGENCY, AND CITY COUNCIL AGENDA
PUBLIC HEARING
6. RESOLUTION NO. 9906 – FULL STREET VACATION OF KOONTZ AVENUE SOUTH
OF FLORENCE AVENUE (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Find and determine that the proposed street vacation, as described in the City Engineer’s Report and on Attachment A, is unnecessary for present or prospective public use as a public street; and
2) Find that the vacation of Koontz Avenue was previously analyzed under CEQA in connection with Tentative Tract Map No. 84116 and Development Plan Approval Case Nos. 1000 and 1001; and
3) Conduct the public hearing and adopt Resolution No. 9906, ordering the vacation of Koontz Avenue, south of Florence Avenue; and
4) Authorize the City Manager to execute the quitclaim deed to the Property Developer; and
5) Take such additional, related action that may be desirable.
Mayor Sarno opened the public hearing at: 7:08 p.m.
There was no one wishing to speak.
Mayor Sarno closed the public hearing at: 7:08 p.m.
It was moved by Councilmember Martin, seconded by Councilmember Rodriguez, to find and determine that the proposed street vacation, as described in the City Engineer’s Report and on Attachment A, is unnecessary for present or prospective public use as a public street, find that the vacation of Koontz Avenue was previously analyzed under CEQA in connection with Tentative Tract Map No. 84116 and Development Plan Approval Case Nos. 1000 and 1001, adopt Resolution No. 9906, ordering the vacation of Koontz Avenue, south of Florence Avenue, authorize the City Manager to execute the quitclaim deed to the Property Developer, and take such additional, related action that may be desirable, by the following vote:
Ayes: Martin, Rodriguez, Rounds, Sarno
Nayes: None
Absent: Zamora
Recused: None
Minutes of the May 7, 2024 Housing Successor, Successor Agency, and City Council Meetings
7. INTRODUCTION OF ORDINANCE TO AMEND TITLE 15 (LAND USE), CHAPTER 155 (ZONING) OF THE MUNICIPAL CODE FOR TEMPORARY TRUCK, TRAILER,
CHASSIS, AND/OR CONTAINER STORAGE, AND DETERMINE THAT THE ACTION
IS EXEMPT UNDER CEQA (PLANNING)
RECOMMENDATION: It is recommended that the City Council:
1) Open the Public Hearing and receive the written and oral staff report and any comments from the public regarding the proposed ordinance to amend the Santa Fe Springs Municipal Code for temporary truck, trailer, chassis, and/or container storage; and
2) Find and determine that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3), which indicates that CEQA only applies to projects that have a “significant effect on the environment” as defined in Public Resources Code Section 21068 and in CEQA Guidelines Section 15382; and
3) Find and determine that the Ordinance is consistent with the goals, policies, and program of the City’s General Plan. The amendments to the Zoning Ordinance Contained herein establishes regulations governing the temporary truck, trailer, chassis, and/or container storage within M-1 (Light Manufacturing) or M-2 (Heavy Manufacturing) zoned sites, or portions thereof; and
4) Waive further reading and introduce Ordinance No. 1138 by title only to add Section 155.656.1 (Temporary Storage of Trucks, Trailers, Chassis, or Containers) and modify Section 155.003 (Definitions), to Chapter 155 (Zoning) of Title 15 (Land Use) of the Santa Fe Springs Municipal Code; and
5) Take such additional, related, action that may be desirable.
Mayor Sarno opened the public hearing at: 7:09 p.m.
There was no one wishing to speak.
Mayor Sarno closed the public hearing at: 7:10 p.m.
It was moved by Mayor Pro Tem Rounds, seconded by Councilmember Rodriguez, to find and determine that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3), which indicates that CEQA only applies to projects that have a “significant effect on the environment” as defined in Public Resources Code Section 21068 and in CEQA Guidelines Section 15382, find and determine that the Ordinance is consistent with the goals, policies, and program of the City’s General Plan. The amendments to the Zoning Ordinance Contained herein establishes regulations governing the temporary truck, trailer, chassis, and/or container storage within M-1 (Light Manufacturing) or M-2 (Heavy Manufacturing) zoned sites, or portions thereof, waive further reading and introduce Ordinance No. 1138 by title only to add Section 155.656.1 (Temporary Storage of Trucks, Trailers, Chassis, or Containers) and modify Section 155.003 (Definitions), to Chapter 155 (Zoning) of Title 15 (Land Use) Minutes of the May 7, 2024 Housing Successor, Successor Agency, and City Council Meetings
of the Santa Fe Springs Municipal Code, and take such additional, related, action that may be desirable, by the following vote:
Ayes: Martin, Rodriguez, Rounds, Sarno
Nayes: None
Absent: Zamora
Recused: None
REGULAR BUSINESS
8. TREASURER’S REPORT OF INVESTMENTS FOR THE QUARTER ENDED MARCH 31, 2024 (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Receive and file the report.
Richard Babbe, Senior Management Consultant provided a brief presentation on Item No. 8.
9. CONSIDERATION OF A NEW GROUND LEASE BETWEEN THE CITY OF SANTA FE
SPRINGS AND THE UNITED STATES POSTAL SERVICE FOR THE REAL PROPERTY LOCATED AT 11760 TELEGRAPH ROAD, SANTA FE SPRINGS, CALIFORNIA 90670 (PLANNING)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the new Ground Lease Agreement between the City of Santa Fe Springs (Landlord) and the United States Postal Service (Tenant) for the real property at 11760 Telegraph Road, Santa Fe Springs, California 90670; and 2) Authorize the Mayor or designee to execute the New Ground Lease Agreement. 3) Take such additional, related, action that may be desirable.
It was moved by Councilmember Rodriguez, seconded by Councilmember Martin, to approve the new Ground Lease Agreement between the City of Santa Fe Springs (Landlord) and the United States Postal Service (Tenant) for the real property at 11760 Telegraph Road, Santa Fe Springs, California 90670, authorize the Mayor or designee to execute the New Ground Lease Agreement, and take such additional, related, action that may be desirable, by the following vote:
Ayes: Martin, Rodriguez, Rounds, Sarno
Nayes: None
Absent: Zamora
Recused: None
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a Councilmember wishes to discuss should be designated at this time. All other items may be approved in a single motion.
Such approval will also waive the reading of any ordinance.
Minutes of the May 7, 2024 Housing Successor, Successor Agency, and City Council Meetings
HOUSING SUCCESSOR
10. MINUTES OF THE APRIL 2, 2024 HOUSING SUCCESSOR MEETINGS (CITY CLERK) RECOMMENDATION: It is recommended that the Housing Successor:
1) Approve the minutes as submitted.
SUCCESSOR AGENCY
11. MINUTES OF THE APRIL 2, 2024 SUCCESSOR AGENCY MEETINGS (CITY CLERK) RECOMMENDATION: It is recommended that the Successor Agency:
1) Approve the minutes as submitted.
CITY COUNCIL
12. MINUTES OF THE APRIL 2, 2024 CITY COUNCIL MEETINGS (CITY CLERK) RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.
13. 2023 HOUSING ELEMENT ANNUAL PROGRESS REPORT (PLANNING) RECOMMENDATION: It is recommended that the City Council:
1) Find that the preparation, review and submission of the 2023 Housing Element Annual Progress Report is not subject to the California Environmental Quality Act (CEQA), as the actions are not a project as defined by Section 15378(b)(2) of the Public Resources Code; and
2) Receive and file the 2023 Housing Element Annual Progress Report; and 3) Authorize staff to submit the 2023 Housing Element Annual Progress Report to the California Department of Housing and Community Development (HCD) and to the Governor’s Office of Planning and Research (OPR).
14. ADOPTION OF LOCAL GUIDELINES FOR IMPLEMENTING THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) (PLANNING)
RECOMMENDATION: It is recommended that the City Council:
1) Find and determine that the project is Categorically Exempt pursuant to Section 15308 (Class 8 – Actions by Regulatory Agencies for Protection of the Environment) of the California Environmental Quality Act (CEQA); and 2) Adopt Resolution No. 9904 to approve the City of Santa Fe Springs Local Guidelines Implementing CEQA; and
Minutes of the May 7, 2024 Housing Successor, Successor Agency, and City Council Meetings
3) Take such additional, related action that may be desirable.
15. POLICE SERVICES STAGING FACILITY STORM DAMAGE – EMERGENCY
REPAIRS UPDATE (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Pursuant to Santa Fe Springs Municipal Code Section 34.23 and California Public Contract Code Section 22050, by a four-fifths vote authorize continuing the repairs without competitive bidding; and
2) Take such additional, related action that may be desirable.
16. REQUEST FOR OUT-OF-STATE TRAVEL FOR FIRE-RESCUE APPARATUS
COMMITTEE MEMBERS TO EVALUATE A POTENTIAL APPARATUS
REPLACEMENT VENDOR (FIRE)
RECOMMENDATION: It is recommended that the City Council:
1) Approve out-of-state travel in the month of May for four Fire-Rescue staff members to travel to SVI Trucks located in Fort Collins, Colorado; and 2) Take such additional, related action that may be desirable.
It was moved by Councilmember Martin, seconded by Mayor Pro Tem Rounds, to approve the consent calendar, by the following vote:
Ayes: Martin, Rodriguez, Rounds, Sarno
Nayes: None
Absent: Zamora
Recused: None
APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS
None.
COUNCIL COMMENTS/AB1234 COUNCIL CONFERENCE REPORTING
Councilmember Rodriguez spoke about the great ArtFest event. She thanked all of the great presentations for Women of the Year, and also thanked the SFS Women’s Club for the birthday wishes.
Councilmember Martin spoke about attending the SCAG Conference and the topics of discussion which included electric and solar requirements. She congratulated Councilmember Rodriguez on her birthday and promoted the Miss Santa Fe Springs pageant.
Mayor Pro Tem Rounds talked about ArtFest sponsors and also recognized both Women of the Year recipients. He thanked staff and first responders. Lastly, he liked seeing all Public Works staff receive the proclamation, and wished everyone in attendance a happy upcoming Mother’s Day.
Minutes of the May 7, 2024 Housing Successor, Successor Agency, and City Council Meetings
Mayor Pro Tem Sarno thanked women for all they do, and also talked about the great Art Fest event. He thanked Public Works for receiving the proclamation, and praised management for their leadership.
ADJOURNMENT
Mayor Sarno adjourned the meeting at 7:27 p.m.
_____________________
Jay Sarno
Mayor
ATTEST:
_____________________
Fernando N. Muñoz Date
Deputy City Clerk
APPROVED:
MINUTES OF THE SPECIAL MEETINGS OF THE
CITY COUNCIL
May 21, 2024
CALL TO ORDER
Mayor Sarno called the meeting to order at 5:02 p.m.
ROLL CALL
Members present: Councilmembers Martin, Rodriguez, Mayor Pro Tem Rounds, and Mayor Sarno.
Members absent: Councilmember Zamora.
PUBLIC COMMENTS
There was no one wishing to speak during public comments.
CITY COUNCIL
1. CLOSED SESSION
CONFERENCE WITH LABOR NEGOTIATORS
(Pursuant to California Government Code Section 54957.6) Agency Designated Representatives: City Manager
Employee Organizations: Santa Fe Springs City Employees’ Association, Santa Fe Springs Firefighters’ Association, Santa Fe Springs Management and Confidential Employees’ Association, and Santa Fe Springs Executive Management Association
2. CLOSED SESSION
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Pursuant to California Government Code Section 54956.8) Property: APN 8005-012-902 (northwest corner of Telegraph Road and Norwalk Boulevard) and APN 8009-007-930 & 8009-007-931 (southwest corner of Telegraph Road and Norwalk Boulevard)
Agency negotiator: City Manager
Negotiating parties: AGA Hotels, Cesar Chavez Foundation, City Ventures, The Olson Company, and Primestor
Under negotiation: Price and Terms
3. CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code section 54956.9(d)(2):
One case (relating to BKK Class I Landfill)
4. CLOSED SESSION
PUBLIC EMPLOYMENT
Minutes of the May 21, 2024 Special City Council Meetings
(Pursuant to California Government Code Section 54957(b)(1)) TITLE: City Manager Evaluation
Mayor Sarno recessed the meeting at 5:05 p.m.
Mayor Sarno reconvened the meeting at 6:08 p.m.
5. CLOSED SESSION REPORT
City Attorney, Ivy M. Tsai provided a closed session report: Direction was given to staff and no reportable action was taken.
ADJOUNRMENT
Mayor Sarno adjourned the meeting at 6:08 p.m.
_____________________
Jay Sarno
Mayor
ATTEST:
_____________________
Fernando N. Muñoz Date
Deputy City Clerk
APPROVED:
MINUTES OF THE REGULAR MEETINGS OF THE
CITY COUNCIL
May 21, 2024
CALL TO ORDER
Mayor Sarno called the meeting to order at 6:09 p.m.
ROLL CALL
Members present: Councilmembers/Directors: Martin, Rodriguez, Mayor Pro Tem/Vice Chair Rounds, and Mayor/Chair Sarno.
Members absent: Councilmember Zamora.
INVOCATION
Councilmember Rodriguez led the invocation.
PLEDGE OF ALLEGIANCE
The Youth Leadership Committee led the pledge of allegiance.
INTRODUCTIONS
None
PRESENTATIONS
1. LAKE CENTER MIDDLE SCHOOL – 8TH GRADE STUDENTS ON THE 2024 WASHINGTON D.C. TRIP
2. INTRODUCTION OF THE 2024 MEMORIAL SCHOLARSHIP PROGRAM RECIPIENTS (CITY MANAGER)
3. ADVISORY COMMITTEE REPORT – FAMILY & HUMAN SERVICES (COMMUNITY
SERVICES)
4. PROCLAIMING MAY 15, 2024 AS SANTA FE SPRINGS HISTORY DAY – CELEBRATING 67TH ANNIVERSARY AS A MUNICIPAL GOVERNMENT AGENCY (COMMUNITY SERVICES)
CHANGES TO AGENDA
None
PUBLIC COMMENTS
There was no one wishing to speak during public comments.
STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
Parks and Recreation Director, Gus Hernandez provided information on the Memorial Day Ceremony on Monday, May 27.
Minutes of the May 21, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
PUBLIC FINANCING AUTHORITY, WATER UTILITY AUTHORITY, HOUSING
SUCCESSOR, SUCCESSOR AGENCY, AND CITY COUNCIL
REGULAR BUSINESS
5. FORMATION OF CITY COUNCIL BILLBOARD AD HOC COMMITTEE (PLANNING) RECOMMENDATION: It is recommended that the City Council:
1) Form an ad hoc committee of two City Council members to meet with staff to study and review the City’s code provisions relating to billboards; and 2) Take such additional, related action that may be desirable.
Mayor Pro Rem Rounds and Mayor Sarno volunteered to serve on the Billboard Ad Hoc Committee.
It was moved by Councilmember Martin, seconded by Councilmember Rodriguez, to form an ad hoc committee with Mayor Pro Tem Rounds and Mayor Sarno, to meet with staff to study and review the City’s code provisions relating to billboards, and take such additional, related action that may be desirable, by the following vote:
Ayes: Rodriguez, Martin, Rounds, Sarno
Nayes: None
Absent: Zamora
Recused: None
6. TRAFFIC SIGNAL BOX APPROVAL – GABRIELENO TONGVA SAN GABRIEL BAND
OF MISSION INDIANS ARTWORK (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the art rendering, by artist Candace Galvan, for the Gabrieleno Tongva San Gabriel Band of Mission Indians themed traffic signal box; and 2) Authorize staff to compensate Candace Galvan as part of this traffic signal box art project.
City Manager, René Bobadilla introduced Family & Human Services Manager, Ed Ramirez to provide a brief presentation on Item No. 6.
It was moved by Mayor Pro Tem Rounds, seconded by Councilmember Martin, to approve the rendering, by artist Candace Galvan, for the Gabrieleno Tongva San Gabriel Band of Mission Indians themed traffic signal box, and authorize staff to compensate Candace Galvan as part of this traffic signal box art project, by the following vote:
Ayes: Rodriguez, Martin, Rounds, Sarno
Nayes: None
Minutes of the May 21, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
Absent: Zamora
Recused: None
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a Councilmember wishes to discuss should be designated at this time. All other items may be approved in a single motion.
Such approval will also waive the reading of any ordinance.
PUBLIC FINANCING AUTHORITY
7. MINUTES OF THE APRIL 16, 2024 PUBLIC FINANCING AUTHORITY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Approve the minutes as submitted.
8. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED THROUGH
THE CITY OF SANTA FE SPRINGS PUBLIC FINANCING AUTHORITY (PFA) (FINANCE)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Receive and file the report.
WATER UTILITY AUTHORITY
9. MINUTES OF THE APRIL 16, 2024 WATER UTILITY AUTHORITY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Approve the minutes as submitted.
10. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED THROUGH
THE CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY (WUA) (FINANCE) RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Receive and file the report.
HOUSING SUCCESSOR
11. MINUTES OF THE APRIL 16, 2024 HOUSING SUCCESSOR MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Housing Successor:
1) Approve the minutes as submitted.
Minutes of the May 21, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
SUCCESSOR AGENCY
12. MINUTES OF THE APRIL 16, 2024 SUCCESSOR AGENCY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Successor Agency:
1) Approve the minutes as submitted.
CITY COUNCIL
13. MINUTES OF THE APRIL 16, 2024 SPECIAL AND REGULAR CITY COUNCIL
MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.
14. SECOND READING AND ADOPTION OF ORDINANCE NO. 1138, APPROVING A ZONE TEXT AMENDMENT TO AMEND TITLE 15 (LAND USE), CHAPTER 155 (ZONING) FOR TEMPORARY TRUCK, TRAILER, CHASSIS AND/OR CONTAINER
STORAGE, OF THE SANTA FE SPRINGS MUNICIPAL CODE, AND DETERMINE
THAT THE ACTION IS EXEMPT UNDER CEQA (PLANNING)
RECOMMENDATION: It is recommended that the City Council:
1) Find and determine that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3), which indicates that CEQA only applies to projects that have a “significant effect on the environment” as defined in Public Resources Code Section 21068 and in CEQA Guidelines Section 15382; and
2) Find and determine that the proposed Zone Text Amendment is consistent with the goals, policies, and program of the City’s General Plan; and 3) Adopt Ordinance No. 1138 by title, adopting a Zone Text Amendment to add Section 155.656.1 (Truck, Trailer, Chassis or Container Storage, Temporary) and modify Section 155.003 (Definitions), to Chapter 155 (Zoning) of Title 15 (Land Use) of the Santa Fe Springs Municipal Code; and
4) Take such additional, related action that may be desirable.
15. ORDINANCE NO. 1139 TO SET CITY COUNCIL MEETINGS BY RESOLUTION (CITY
ATTORNEY)
RECOMMENDATION: It is recommended that the City Council:
1) Read by title only, and waive further reading, Ordinance No. 1139:
Minutes of the May 21, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING SECTION
30.15 OF CHAPTER 30 OF TITLE III (ADMINISTRATION) OF THE SANTA FE
SPRINGS MUNICIPAL CODE RELATING TO CITY COUNCIL MEETINGS 2) Take such additional, related action that may be desirable.
16. AMENDMENT TO ATQOR AGREEMENT FOR UKG COMPANY (UKG) SOFTWARE
IMPLEMENTATION SERVICES (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the City Manager to execute the attached amendment to the agreement with AtQor for UKG's workforce management and payroll software implementation in an amount that shall not exceed $275,000; and
2) Appropriate $225,000 from the FY 2023-24 General Fund reserve to project FA 24002 for the Workforce Management and Payroll Solution implementation.
17. RESOLUTION NO. 9907 – APPROVING THE ADOPTION OF THE MULTIPLE EMPLOYER OTHER POST-EMPLOYMENT BENEFITS (OPEB)/PENSION 115 TRUST
ADMINISTERED BY SHUSTER ADVISORY GROUP, LLC (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 9907 approving the adoption of the multiple employer Other Post-Employment Benefits (OPEB) and Pension 115 Trust administered by Shuster Advisory Group; and
2) Authorize the City Manager to discontinue the City’s current participation in the California Employers’ Retiree Benefit Trust (CERBT) and the California Employers’ Pension Prefunding Trust (CEPPT) administered by California Public Employee’s Retirement System (CalPERS).
18. POLICE SERVICES STAGING FACILITY STORM DAMAGE – EMERGENCY
REPAIRS UPDATE (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Pursuant to Santa Fe Springs Municipal Code Section 34.23 and California Public Contract Code Section 22050, by a four-fifths vote authorize continuing the repairs without competitive bidding; and
2) Take such additional, related action that may be desirable.
19. CITY CLERK’S OFFICE RENOVATION – FINAL PAYMENT (PUBLIC WORKS) RECOMMENDATION: It is recommended that the City Council:
Minutes of the May 21, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
1) Approve the Final Payment to CTG Construction, Inc., of Wilmington, California for $165,200 (Less 5% Retention) for the subject project; and 2) Approve the final contract amount with CTG Construction in the amount of $289,700, including the aggregate change order amount of $64,700; and 3) Appropriate additional funds in the amount of $20,000 from the Utility Users Tax Capital Improvement Fund to the City Clerk’s Office Improvements (PW220020); and 4) Take such additional, related action that may be desirable.
20. SANTA FE SPRINGS LIGHTING DISTRICT NO. 1 – ADOPTION OF RESOLUTION NO. 9908 AND RESOLUTION NO. 9909 (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 9908, approving the Engineer’s Report (Fiscal Year 2024/25) in conjunction with the annual levy of assessments for Street Lighting District No. 1; and 2) Adopt Resolution No. 9909, declaring the City of Santa Fe Springs’ intention to provide for an annual levy and collection of assessments for Lighting District No. 1, and setting the public hearing for the Council meeting on June 18, 2024 at 6:00 p.m.; and 3) Take such additional, related action that may be desirable.
21. HERITAGE SPRINGS ASSESSMENT DISTRICT NO. 2001-01 (HAWKINS STREET AND PALM DRIVE) – ADOPTION OF RESOLUTION NO. 9910 AND RESOLUTION NO. 9911 (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 9910, approving the Engineer’s Report (Fiscal Year 2024/25) in conjunction with the annual levy of assessments for the Heritage Springs Assessment District No. 2001-01; and
2) Adopt Resolution No. 9911, declaring the City of Santa Fe Springs’ intention to provide for an annual levy and collection of assessments for Heritage Springs Assessment District No. 2001-01 (Hawkins Street and Palm Drive), and setting the public hearing for the Council meeting of June 18, 2024 at 6:00 p.m.; and 3) Take such additional, related action that may be desirable.
It was moved by Councilmember Rodriguez, seconded by Mayor Pro Tem Rounds, to approve the consent calendar, by the following vote:
Ayes: Martin, Rodriguez, Rounds, Sarno
Nayes: None
Absent: Zamora
Recused: None
Minutes of the May 21, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS
Councilmember Martin appointed Valeria Corona to the Youth Leadership Committee and Karla Cardenas to the Family & Human Services Advisory Committee.
Mayor Sarno appointed Lisa Herrera to the Parks & Recreation Committee.
Mayor Pro Tem Rounds appointed Karla Cardenas to Parks & Recreation Committee and Lisa Herrera to Family & Human Services Committee.
COUNCIL COMMENTS/AB1234 COUNCIL CONFERENCE REPORTING
Councilmember Rodriguez talked about the great Easter event despite the inclement weather. She extended thanks to Traffic Commissioner AJ Hayes for connecting her with SEAACA and provided information on the benefits of adopting a shelter pet. Lastly, she thanked Library Services Manager Deborah Raia on the great First Friday events.
Mayor Pro Tem Rounds thanked everyone who attended the Easter event. He extended his personal thanks to City staff for putting on such a great event.
Mayor Sarno thanked the Majestics and Undesirables car clubs for their contributions to the Easter event. He talked about the growth of the City and thanked the leadership team for spreading a positive tone throughout the agency.
ADJOURNMENT
Mayor Sarno adjourned the meeting in memory of fallen soldiers 7:27 p.m. _____________________
Jay Sarno
Mayor
ATTEST:
_____________________
Fernando N. Muñoz Date
Deputy City Clerk
ITEM # 13
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Ivy M. Tsai, City Attorney
SUBJECT: SECOND READING OF ORDINANCE NO. 1139 TO SET CITY COUNCIL
MEETINGS BY RESOLUTION AND ADOPTION OF RESOLUTION
DATE: June 4, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1) Adopt Ordinance No. 1139:
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING SECTION
30.15 OF CHAPTER 30 OF TITLE III (ADMINISTRATION) OF THE SANTA FE
SPRINGS MUNICIPAL CODE RELATING TO CITY COUNCIL MEETINGS 2) Adopt Resolution No. 9916:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE
SPRINGS ESTABLISHING A CITY COUNCIL MEETING SCHEDULE THROUGH CALENDAR YEAR 2024
3) Take such additional, related, action that may be desirable.
FISCAL IMPACT
N/A
BACKGROUND
Government Code section 36805 provides that the City Council shall hold regular meetings at least once a month at times fixed by resolution or ordinance. Currently, Section 30.15 of the Code of Santa Fe Springs sets forth the time and place of City CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 4, 2024
Ordinance No. 1139 to Set City Council Meetings by Resolution and Resolution No. 9916 Establishing a City Council Meeting Schedule
Council meetings. The attached Ordinance No. 1139 would replace the existing language of Section 30.15 to provide that the City Council shall hold regular meetings at least once a month at times set by resolution of the City Council, in accordance with Government Code section 36805. Adopting this ordinance would allow the City Council to revise its meeting schedule without the need to amend the City’s code, which would allow any revisions to be effective immediately upon adoption of a resolution.
The attached resolution sets forth a City Council meeting schedule proposed by City staff, including dates and the start times of meetings (5:00 p.m. for any closed sessions; 6:00 p.m. for open sessions). Adoption of this resolution will help City staff plan for City Council meetings through 2024 and provide transparency to the public.
ENVIRONMENTAL
N/A
SUMMARY/NEXT STEPS
Adoption of Ordinance No. 1139 will allow the City Council meeting schedule to be set by resolution. Adoption of Resolution No. 9916 will allow City staff to plan for meetings and provide public transparency.
ATTACHMENT(S):
A. Ordinance No. 1139
B. Resolution No. 9916
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
ORDINANCE NO. 1139
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING SECTION 30.15 OF CHAPTER 30 OF TITLE III (ADMINISTRATION) OF THE SANTA FE SPRINGS
MUNICIPAL CODE RELATING TO CITY COUNCIL MEETINGS
THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS DOES ORDAIN AS FOLLOWS:
SECTION 1. Section 30.15 of Title III of the Code of Santa Fe Springs is hereby deleted in its entirety and replaced with the following:
§ 30.15 TIME AND PLACE OF MEETINGS
Pursuant to Government Code Section 36805, the City Council shall hold regular meetings at least once a month at times fixed by resolution.
SECTION 2. Any provision of the Code of Santa Fe Springs inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to that extent necessary to effect the provisions of this Ordinance.
SECTION 3. If any section, subsection, phrase, or clause of this Ordinance is for any reason held to be unconstitutional, such decision will not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each section, subsection, phrase, or clause thereof irrespective of the fact that any one or more sections, subsections, phrases, or clauses may be declared unconstitutional.
SECTION 4. The City Clerk shall certify to the adoption of this Ordinance, including the vote for and against and shall post a certified copy of this ordinance, within 15 days after its passage to be posted in at least three (3) public places within the City as established by ordinance, and, in compliance with Section 36933 of the Government Code.
PASSED and ADOPTED this ___ day of _______, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
ATTEST: Jay Sarno, Mayor
_____________________________
Fernando Muñoz, Deputy City Clerk
APPROVED:
ITEM NO.:
1 RESOLUTION NO. 9916
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE
SPRINGS ESTABLISHING A CITY COUNCIL MEETING SCHEDULE
THROUGH CALENDAR YEAR 2024
WHEREAS, Government Code section 36805 provides that the City Council shall hold regular meetings at least once a month and allows for the fixing of those times by resolution; and
WHEREAS, the City Council adopted Ordinance No. 1139 amending Section 30.15 of the Code of Santa Fe Springs to provide that the times for City Council meetings shall be set by resolution.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS RESOLVES AS FOLLOWS:
Section 1. The dates for regular City Council meetings through calendar year 2024 shall be as follows:
July 16, 2024
August 6, 2024
August 20, 2024
September 3, 2024
September 17, 2024
October 1, 2024
October 15, 2024
November 5, 2024
December 3, 2024
Section 2. Nothing herein shall preclude the City Council from holding an adjourned regular meeting, special meeting, or emergency meeting pursuant to state law. Nothing herein shall preclude the City Clerk from canceling a regular meeting, adjourned regular meeting, or special meeting should there not be a quorum present at such meeting.
Section 3. The time of regular meetings of the City Council shall be as follows:
A. If there is a closed session or study session scheduled on the agenda, the regular meeting shall be scheduled to start at 5:00 p.m. and open session shall start at 6:00 p.m.
APPROVED:
ITEM NO.:
2 B. If there is no closed session or study session scheduled on the agenda, the regular meeting shall be scheduled to start at 6:00 p.m.
APPROVED AND ADOPTED on this 4th day of June 2024.
AYES:
NOES:
ABSENT:
ABSTAIN:
Jay Sarno, Mayor
ATTEST:
Fernando Muñoz, Deputy City Clerk
ITEM # 14
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Ivy M. Tsai, City Attorney
SUBJECT: ORDINANCE NO. 1140 AMENDING SECTION 38.21 OF THE CODE OF
SANTA FE SPRINGS RELATING TO THE DRAWING OF WARRANTS
DATE: June 4, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1) Read by title only, and waive further reading, Ordinance No. 1140:
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING SECTION
38.21 OF CHAPTER 38 OF TITLE III (ADMINISTRATION) OF THE SANTA FE
SPRINGS MUNICIPAL CODE RELATING TO THE DRAWING OF WARRANTS 2) Take such additional, related, action that may be desirable.
FISCAL IMPACT
N/A
BACKGROUND
Government Code section 53910 provides that the City Council may by resolution authorize practices with respect to form, issuance, delivery, endorsement, and payment of warrants it deems convenient, efficient and in the public interest, conforming substantially to those practices specified in Government Code Sections 53911, 53912, 53913, or 53915. The City Council previously adopted Resolution No. 9015 regarding the payment of warrants pursuant to Government Code section 53910.
Section 38.21 of the Code of Santa Fe Springs contained outdated provisions regarding the processing of warrants. The attached Ordinance No. 1140 clarifies that the processing CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 4, 2024
Ordinance No. 1140 Amending Section 38.21 of the Code of Santa Fe Springs Relating to the Drawing of Warrants
of warrants shall be as set forth by a resolution of the City Council in accordance with applicable state law. Ordinance No. 1140 also allows the Mayor or the City Manager to sign warrants unless otherwise set forth in a resolution of the City Council.
ENVIRONMENTAL
N/A
SUMMARY/NEXT STEPS
Ordinance No. 1140 will be placed on a future agenda for a second reading and adoption.
The ordinance will be effective 30 days after adoption.
ATTACHMENT(S):
A. Ordinance No. 1140
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
ORDINANCE NO. 1140
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING SECTION 38.21 OF CHAPTER 38 OF TITLE III (ADMINISTRATION) OF THE SANTA FE SPRINGS
MUNICIPAL CODE RELATING TO THE DRAWING OF WARRANTS
THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS DOES ORDAIN AS FOLLOWS:
SECTION 1. Section 38.21 of Title III of the Code of Santa Fe Springs is hereby deleted in its entirety and replaced with the following:
§ 38.21 DRAWING OF WARRANT.
A warrant is drawn upon funds of the city treasury. The City Council may authorize practices with respect to form, issuance, delivery, endorsement, and payment of warrants by resolution in conformance with applicable state law. Except as may otherwise be set by resolution of the City Council, warrants will be signed by the Mayor or the City Manager and countersigned by the Director of Finance and Administrative Services in the director’s capacity as Treasurer.
SECTION 2. Any provision of the Code of Santa Fe Springs inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to that extent necessary to effect the provisions of this Ordinance.
SECTION 3. If any section, subsection, phrase, or clause of this Ordinance is for any reason held to be unconstitutional, such decision will not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each section, subsection, phrase, or clause thereof irrespective of the fact that any one or more sections, subsections, phrases, or clauses may be declared unconstitutional.
SECTION 4. The City Clerk shall certify to the adoption of this Ordinance, including the vote for and against and shall post a certified copy of this ordinance, within 15 days after its passage to be posted in at least three (3) public places within the City as established by ordinance, and, in compliance with Section 36933 of the Government Code.
PASSED and ADOPTED this ___ day of _______, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
ATTEST: Jay Sarno, Mayor
_____________________________
Fernando Muñoz, Deputy City Clerk
ITEM # 15
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Ivy M. Tsai, City Attorney
SUBJECT: ORDINANCE NO. 1141 RELATING TO COUNCIL COMPENSATION DATE: June 4, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1) Read by title only, and waive further reading, Ordinance No. 1141:
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING SECTION
30.03 OF CHAPTER 30 OF TITLE III (ADMINISTRATION) OF THE SANTA FE
SPRINGS MUNICIPAL CODE RELATING TO COUNCIL COMPENSATION 2) Take such additional, related, action that may be desirable.
FISCAL IMPACT
The compensation set forth in the Ordinance is incorporated into the fiscal year 2024- 2025 budget.
BACKGROUND
Government Code section 36516 sets forth the requirements for setting City Council salaries. Senate Bill 329 was passed in 2023 and amended Government Code section 36515 in order to increase city council salaries to reflect the important work done by city council members, to take into account the impacts of inflation and economic realities on those who serve as city council members, and to encourage people to consider service as council members by making the compensation more reflective of the time and work being performed.
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 4, 2024
Ordinance No. 1141 Relating to Council Compensation
The salary of City Council members has not been adjusted since 2012. Staff recommends the adoption of Ordinance No. 1141 to increase the existing monthly salary by five percent to $1,019.38 based on the findings set forth in the Ordinance. This reflects a modest increase well within the limits set forth in Government Code section 36516.
ENVIRONMENTAL
N/A
SUMMARY/NEXT STEPS
Ordinance No. 1141 will be placed on the agenda for a second reading and adopted in compliance with Government Code section 36516(g).
ATTACHMENT(S):
A. Ordinance No. 1141
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
ORDINANCE NO. 1141
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING SECTION 30.03 OF CHAPTER 30 OF TITLE III (ADMINISTRATION) OF THE SANTA FE SPRINGS
MUNICIPAL CODE RELATING TO CITY COUNCIL COMPENSATION
WHEREAS, Government Code section 36515(a) establishes city council salaries and provides for specified increases; and
WHEREAS, Senate Bill 329 was passed in 2023 and amended Government Code section 36515 in order to increase city council salaries to reflect the important work done by city council members, to take into account the impacts of inflation and economic realities on those who serve as city council members, and to encourage people to consider service as council members by making the compensation more reflective of the time and work being performed; and
WHEREAS, the salary of the Santa Fe Springs City Council has not been increased since 2012; and
WHEREAS, the City Council finds that an increase in salary within the limits set forth in Government Code section 36515 will help support the governance of the City and takes into account the importance of such governance and the impacts of inflation and economic realities.
THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS DOES ORDAIN AS FOLLOWS:
SECTION 1. Section 30.03 of Title III of the Code of Santa Fe Springs is hereby deleted in its entirety and replaced with the following:
§ 30.03 SALARY OF COUNCIL MEMBERS.
In accordance with the provisions of Section 36516 of the Government Code, the compensation of the members of the City Council shall be $1,019.38 per month. Pursuant to the provisions of Section 36516.5 of the Government Code, this section shall take effect as to all Council members when one or more members begin a new term of office following the 2024 general municipal election.
SECTION 2. Any provision of the Code of Santa Fe Springs inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to that extent necessary to effect the provisions of this Ordinance.
SECTION 3. If any section, subsection, phrase, or clause of this Ordinance is for any reason held to be unconstitutional, such decision will not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each section, subsection, phrase, or clause thereof irrespective of the fact that any one or more sections, subsections, phrases, or clauses may be declared unconstitutional.
SECTION 4. The City Clerk shall certify to the adoption of this Ordinance, including the vote for and against and shall post a certified copy of this ordinance, within 15 days after its passage to be posted in at least three (3) public places within the City as established by ordinance, and, in compliance with Section 36933 of the Government Code.
PASSED and ADOPTED this ___ day of _______, 2024, by the following vote:
AYES:
NOES:
ABSENT:
___________________________
ATTEST: Jay Sarno, Mayor
_____________________________
Fernando Muñoz, Deputy City Clerk
ITEM # 16
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Ivy M. Tsai, City Attorney
SUBJECT: RESOLUTION NO. 9917 ESTABLISHING CERTAIN CITY COUNCIL
BENEFITS
DATE: June 4, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1) Adopt Resolution No. 9917:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE
SPRINGS ESTABLISHING CERTAIN CITY COUNCIL BENEFITS
2) Take such additional, related, action that may be desirable.
FISCAL IMPACT
The cost of the proposed benefits are incorporated into the fiscal year 2024-2025 budget.
BACKGROUND
Government Code section 53201 allows the City to provide health and welfare benefits to its officers and employees, both current and retired. The Memorandum of Understanding with the Santa Fe Springs Executive Management Association provides for a technology stipend of $150.00 a month and annual comprehensive physical medical examination from Scripps Center for Executive Health, or comparable service provider.
Staff recommends that the City Council adopt the attached Resolution No. 9917 to provide these same defined benefits to members of the City Council.
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 4, 2024
Resolution No. 9917 Establishing Certain City Council Benefits
ENVIRONMENTAL
N/A
SUMMARY/NEXT STEPS
Resolution No. 9917 will be effective upon adoption.
ATTACHMENT(S):
A. Resolution No. 9917
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
APPROVED:
ITEM NO.:
1 RESOLUTION NO. 9917
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE
SPRINGS ESTABLISHING CERTAIN CITY COUNCIL BENEFITS
THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS RESOLVES AS FOLLOWS:
Section 1. Each member of the City Council shall be entitled to receive a monthly technology stipend of $150.00.
Section 2. Each member of the City Council shall be entitled to receive annually a City-paid comprehensive physical medical examination from Scripps Center for Executive Health, or comparable service provider. The City shall pay the cost of the “Whole Person Examination” and shall cover the cost of lodging for one night on a reimbursement basis upon presentation of appropriate document and receipts.
Section 3. Except as set forth in this Resolution, the benefits for members of the City Council shall be as previously established. All benefits are subject to the limitations set forth in applicable law.
APPROVED AND ADOPTED on this 4th day of June 2024.
AYES:
NOES:
ABSENT:
ABSTAIN:
Jay Sarno, Mayor
ATTEST:
Fernando Muñoz, Deputy City Clerk
ITEM # 17
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Ivy M. Tsai, City Attorney
SUBJECT: SECOND AMENDMENT TO EMPLOYMENT AGREEMENT WITH CITY
MANAGER
DATE: June 4, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1) Approve the Second Amendment to Employment Agreement Between the City of Santa Fe Springs and René Bobadilla.
FISCAL IMPACT
The cost for the revisions as set forth in the Amendment are incorporated into the fiscal year 2024-25 budget.
BACKGROUND
Pursuant to the Employment Agreement Between the City of Santa Fe Springs and René Bobadilla (“Agreement”) effective July 19, 2023, the City Council conducted a review of the salary and performance of the City Manager on May 21, 2024 and May 25, 2024. As part of the review, the City Council entered into negotiations with the City Manager and the attached Second Amendment to the Agreement reflects the agreed-upon terms. The Amendment includes the following:
Extends the agreement term seven years from the date of the Amendment. Provides that the City Manager may not be terminated during the period beginning 120 days before a City Council election through April 30th following an election. Provides for an additional six months of severance in the event of Agreement termination by the City Council.
Provides for a base annual salary of $305,830.00.
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 4, 2024
Second Amendment to Employment Agreement with City Manager
Provides for cost-of-living salary adjustments consistent with those received by the Executive Management Association.
Provides for a monthly car allowance of $650.00.
Provides for the City Manager to receive benefits consistent with the Executive Management Association except as specifically set forth in the Agreement.
However, if the benefits afforded to the Executive Management Association exceed those set forth in the Agreement, the City Manager shall be entitled to the greater benefit.
Except as set forth in the Second Amendment, the terms and conditions of the Employment Agreement and the First Amendment remain in effect.
ENVIRONMENTAL
N/A
SUMMARY/NEXT STEPS
If approved, the Second Amendment will be effective upon execution.
ATTACHMENT(S):
A. Second Amendment to Employment Agreement Between the City of Santa Fe Springs and René Bobadilla
B. Employment Agreement Between the City of Santa Fe Springs and René Bobadilla and First Amendment to Employment Agreement
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
1 SECOND AMENDMENT TO
EMPLOYMENT AGREEMENT BETWEEN
THE CITY OF SANTA FE SPRINGS
AND RENÉ BOBADILLA
This Second Amendment (“Amendment”) to the Employment Agreement between the City of Santa Fe Springs and René Bobadilla (“Agreement”) is entered into on June 4, 2024 (“Effective Date”), by and between the City of Santa Fe Springs (“CITY”), a California municipal corporation, and René Bobadilla (“EMPLOYEE”), an individual (sometimes collectively referred to herein as “the Parties”).
RECITALS
WHEREAS, the CITY and EMPLOYEE entered into the Agreement for EMPLOYEE to serve as the City Manager of the CITY effective July 19, 2023; and WHEREAS, the CITY and EMPLOYEE entered into the First Amendment to the Agreement on February 20, 2024 following a performance review pursuant to Section 5(B) of the Agreement; and
WHEREAS, pursuant to Section 5(B) of the Agreement, the City Council conducted a review of EMPLOYEE’s salary and performance on May 21, 2024 and May 25, 2024; and WHEREAS, as part of this review, the CITY and EMPLOYEE desire to amend the Agreement as set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties hereto agree as follows:
1. The first sentence of Section 1 of the Agreement is amended to extend the term to through June 4, 2031, which is seven years from the Effective Date of this Amendment.
2. Section 4(A) of the Agreement is amended to add the following language:
“Notwithstanding the foregoing, the CITY may not terminate EMPLOYEE during the period commencing 120 days before any City Council election and ending April 30th following an election.”
3. Section 4(B) of the Agreement is deleted in its entirety and replaced with the following:
(B) If the CITY elects to terminate this AGREEMENT such that the termination date would occur before the end of the Agreement term, and the EMPLOYEE delivers to the CITY an executed copy of the Separation and Release Agreement in 2 the form attached hereto as Exhibit A within thirty (30) days of his termination, the CITY shall pay EMPLOYEE a lump sum amount of twelve (12) months of EMPLOYEE’s base SALARY in compliance with and subject to any limitation in Government Code Section 53260, unless EMPLOYEE engaged in any of the following conduct:
(1) A breach of the terms of this AGREEMENT;
(2) Conviction of, or plea of guilty or nolo contendere to any crime or offense (other than minor traffic violations or similar offenses) which is likely to have a material adverse impact on the CITY;
(3) Failure of the EMPLOYEE to observe or perform any of the City Manager duties and obligations if such failure continues for a period of not less than thirty (30) business days from the date of City Manager’s receipt of notice from the City Council specifying the acts or omissions deemed to constitute that failure;
(4) Conviction of any crime involving an “abuse of office or position,” as that term is defined in Government Code Section 53243.4;
(5) Failure to carry out a lawful directive or lawful directives of the City Council made by the City Council as a body at a Brown Act-compliant meeting;
(6) Any grossly negligent action or inaction by EMPLOYEE that materially and adversely: (a) impedes or disrupts the operations of the CITY or its organizational units; (b) is detrimental to CITY employees or public safety; or (c) violates the CITY’s established rules or procedures; or (7) Conduct unbecoming the position of the City Manager or likely to bring discredit or disrepute to the CITY.
4. Section 5(A) of the Agreement is deleted in its entirety and replaced with the following:
(A) EMPLOYEE’s annual base salary is three hundred five thousand eight hundred thirty dollars ($305,830.00) (“SALARY”), which the CITY shall pay in equal bi-weekly payments. The SALARY shall be subject to deductions and withholding of any and all sums required for federal or state income tax, pension 3 contributions, and all other taxes, deductions, or withholdings required by state, federal, or local law.
5. The first sentence of Section 5(B) of the Agreement is amended to provide that the City Council shall review EMPLOYEE’s performance on an annual basis.
6. Section 5(C) of the Agreement is deleted in its entirety and replaced with the following: “The CITY shall provide EMPLOYEE with a cost-of-living adjustment (“COLA”) to his SALARY equal to and at the same time as any COLA provided to CITY Department Heads.”
7. Section 6(H) of the Agreement is deleted in its entirety and replaced with the following: “The CITY shall pay EMPOYEE a car allowance of six hundred fifty dollars ($650.00) per month.”
8. Section 6 is amended to add a new subsection (K) to read as follows:
(K) Except as otherwise set forth in this AGREEMENT, EMPLOYEE shall be entitled to receive the same benefits available to CITY Department Heads as they currently exist or as may be adjusted at any given time during the term of this AGREEMENT. Notwithstanding the foregoing, if any benefit available to CITY Department Heads exceeds that afforded to EMPLOYEE as set forth in this AGREEMENT, EMPLOYEE shall be entitled to receive the greater benefit.”
9. Except as amended herein, all terms, conditions, and provisions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties have set their hand by their duly authorized representatives as of the day and year first above written.
CITY OF SANTA FE SPRINGS EMPLOYEE
__________________________ _________________________
Jay Sarno, Mayor René Bobadilla
APPROVED AS TO FORM:
________________________
Ivy M. Tsai, City Attorney
EMPLOYMENT AGREEMENT BETWEEN
THE CITY OF SANTA FE SPRINGS
AND
RENE BOBADILLA
This employment agreement ("AGREEMENT") is made effective as of July 19, 2023 ("EFFECTIVE DATE") and is entered into by and between the City of Santa Fe Springs ("CITY"), a municipal corporation of the State of California, and Rene Bobadilla ("EMPLOYEE"), an individual. Under this AGREEMENT, the CITY offers, and EMPLOYEE accepts, employment as City Manager of the CITY.
SECTION 1. TERM
EMPLOYEE's term as City Manager for CITY is five (5) years from the EFFECTIVE DATE. Such employment shall be on the terms set f01ih hereinafter. Except as otherwise provided for in this AGREEMENT, EMPLOYEE's employment with the CITY shall be on an at-will basis, and will continue through the term unless terminated as provided in this AGREEMENT.
SECTION 2. DUTIES
EMPLOYEE shall perform, to the best of EMPLOYEE's abilities, the duties and functions of the City Manager of the CITY, as prescribed by state law and in the CITY's Municipal Code, and which are commonly assigned to a City Manager of a city in California. As the City Manager, EMPLOYEE shall serve as the CITY's highest ranking executive officer and management employee.
EMPLOYEE shall perform, using his discretion and judgment, legally permissible duties and functions consistent with the office of the City Manager, and as the City Council requires from time to time. These duties may include, but are not limited to, the following:
(A) Administer and enforce policies established by the City Council and promulgate rules and regulations as necessary to implement such policies; (B) Direct the work of all appointive CITY officers and departments that are the concern and responsibility of the City Council, except those that are directly appointed by or rep01i directly to the City Council;
(C) Recommend to the City Council the adoption of measures that the City Manager deems necessary for or expedient to the health, safety, or welfare of the community or for the improvement of administrative services;
(D) Evaluate administrative practices that may result in greater operational effectiveness or economy in CITY government, and develop and recommend to the City Council long-range plans to improve CITY operations and prepare for the CITY's growth and development;
1 actual receipt. Mailed notices will be deemed communicated and received as of three (3) calendar days following the date of mailing.
CITY: City of Santa Fe Springs
Attention: Mayor
11710 Telegraph Road
Santa Fe Springs, CA 90670
CITY MANAGER: Rene Bobadilla
SECTION 11. ENTIRE AGREEMENT AND AMENDMENTS
The CITY and EMPLOYEE acknowledge that no representation, inducement, promise or agreement, oral or written, has been made or is being relied upon which is not set forth in this AGREEMENT. This AGREEMENT supersedes all prior agreements with respect to the subject matter hereof and, to the extent permitted by law, any and all CITY Ordinances, Resolutions or Personnel Rules and Regulations of the CITY that have been or may be adopted. No amendment or modification to this AGREEMENT shall be effective unless such is in writing and signed by the pmiies.
SECTION 12. EFFECT OF WAIVER/SEVERABILITY
Failure by either party to insist on strict compliance with any term or condition of this AGREEMENT shall not be deemed a waiver of such term or condition, nor shall any such failure be deemed a waiver of that right at any other time. If any provision of this AGREEMENT is held by a court of competent jurisdiction to be unenforceable, the remaining provisions shall remain in full force and effect.
SECTION 13. EMPLOYEE REPRESENTATION
EMPLOYEE represents that he has reviewed this AGREEMENT and has had the opp01iunity to consult with legal counsel of EMPLOYEE's own choosing with respect to this AGREEMENT. This AGREEMENT shall be deemed to have been drafted by both parties and it shall not be interpreted against either pmiy hereto based upon the drafting hereof.
SECTION 14. GOVERNING LAW
This AGREEMENT shall be governed by and construed in accordance with the laws of the State of California and the venue for any legal action relating to this AGREEMENT shall be the Superior Comi of the State of California, County of Los Angeles.
SECTION 15. COUNTERPARTS
This AGREEMENT may be executed in counterpmis.
IN WITNESS WHEREOF, the CITY has caused this AGREEMENT to be executed on its behalf by its Mayor and duly attested by its City Clerk; and EMPLOYEE has executed this AGREEMENT on the date first written above.
9 ITEM # 18
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council
FROM: Rene Bobadilla, P.E., City Manager
BY: Lana Dich, Director of Finance and Administrative Services.
SUBJECT: AUTHORIZATION TO ISSUE BLANKET PURCHASE
ORDERS/AUTHORIZATIONS FOR FISCAL YEAR 2024 - 25
DATE: June 4, 2024
RECOMMENDATIONS
It is recommended that the City Council:
1) Authorize issuing Blanket Purchase Orders/Authorization amounts to various vendors for purchases occurring during Fiscal Year 2024-25.
FISCAL IMPACT
The anticipated total amount shall not exceed $2,250,000. The proposed FY 2024-25 budget includes appropriations for the purchase of the items/services required from the vendors/consultants in the table.
BACKGROUND
As part of the assessment process for this request, the Department of Finance reviewed vendors that multiple City departments frequently utilize. The review identified several vendors utilized by multiple departments for various purchases (i.e., office supplies, maintenance supplies, printing, etc). To ensure these purchases meet internal and external purchasing guidelines, it is requested that the City Council authorize issuing blanket purchase orders/authorization to each vendor.
DISCUSSION
As a member of the various cooperative purchasing networks, the City has access to several publicly vetted agreements for a variety of goods and services. Included in this list are Amazon, Cosby Oil, Dell Computers, Home Depot, and Ricoh USA (Print Supplies/Services). These vendors/consultants have valid agreements within the network CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 4, 2024
or the services are considered exempt in nature. This is pursuant to the guidelines found within Santa Fe Springs Municipal Code Section 34.18.
All purchase orders will be valid for purchases made during the upcoming fiscal year (July 1, 2024 through June 30, 2025).
SUMMARY/NEXT STEPS
The Finance Department is requesting Blanket Purchase Orders/Authorizations with various vendors to ensure the City receives the best pricing and purchases are made in compliance with the local vetting process.
Upon approval, the Department of Finance will issue Blanket Purchase Orders/Authorizations to each vendor in the amounts identified in Attachment No. 1. In total, there are twenty (20) vendors/consultants listed.
Staff will provide an update of accumulated purchases for the Blanket Purchase Orders to the Council at the end of the fiscal year.
ATTACHMENTS
A. Blanket Purchase Order/Authorization List for FY 2024 – 25 Prior Year No. Vendor Name Type Description Amount Total Amount 3240018 Jeff L. Mahlstede Blanket ANNUAL CPP FOR UNIFORMS AND PROMOTIONAL PRODUCTS 60,000.00 $ 3240022 Lowes Blanket ANNUAL CPP FOR PURCHASE OF HARDWARE & SUPPLIES 75,000.00 $ 3240011 Quaient Finance USA Blanket ANNUAL CPP FOR POSTAGE METER 75,000.00 $ 3240524 Complete Office, LLC Blanket ANNUAL CONTRACT FOR OFFICE FURNITURE 75,000.00 $ 3240014 Vox Network Solutions Blanket ANNUAL CPP FOR TELECOM NETWORK MAINT AND MACORDERS 75,000.00 $ 3240054 Daniels Tire Service, Inc. Service ANNUAL CPP FOR TIRE SERVICES AND REPAIRS -CITYWIDE 75,000.00 $ 3240051 Patricia J. Chen, PC Service ANNUAL CPP FOR LEGAL CONSULTING PURPOSES 75,000.00 $ N/A Hewlett Packard (HP) Blanket BLANKET PURCHASE - COMPUTER HARDWARE/SOFTWARE/SUPPLIES 75,000.00 $ N/A NAPA Auto Parts Blanket BLANKET PURCHASE - AUTO PARTS 75,000.00 $ N/A Dell Computers Blanket BLANKET PURCHASE - COMPUTER HARDWARE/SOFTWARE/SUPPLIES 75,000.00 $ 3240411 Government Revenue Solutions Holdings, LLC Service FINANCIAL CONSULTING SERVICES 85,000.00 $ 3240009 Ricoh USA Blanket ANNUAL CPP FOR COPIER LEASES AND MAINTENANCE 105,000.00 $ 3240019 Walters Wholesale Electric Co. Blanket ANNUAL CPP FOR ELECTRICAL SUPPLIES 125,000.00 $ 3240059 Star Auto Care Service ANNUAL CPP FOR VEHICLE REPAIR 150,000.00 $ 3240062 Republic Services Service ANNUA CPP CITYWIDE TRASH SERVICES 175,000.00 $ 3240052 SC Fuels Blanket ANNUAL CPP TO PROVIDE OIL & LUBRICANTS - CITYWIDE 175,000.00 $ 3240002 Amazon Blanket ANNUAL CPP FOR ONLINE SUPPLY PURCHASES 300,000.00 $ 3240037 Cosby Oil Company Blanket ANNUAL CPP FOR UNLEADED AND DIESEL FUEL CITYWIDE 400,000.00 $ Totals 2,250,000.00 $
ITEM # 19
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Lana Dich, Director of Finance and Administrative Services
SUBJECT: RESOLUTION NO. 9913 – ADOPTION OF ANNUAL APPROPRIATION (GANN) LIMIT FOR FISCAL YEAR 2024-25
DATE: June 4, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1) Adopt Resolution No. 9913 setting the appropriation limit for Fiscal Year 2024-25.
FISCAL IMPACT
NA
BACKGROUND
As required by Article XIII B of the State Constitution, the City Council annually revises the appropriation limit for each upcoming fiscal year. The limit establishes the maximum amount of taxes the City is allowed to collect and appropriate.
ANALYSIS
NA
ENVIRONMENTAL
NA
DISCUSSION
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 4, 2024
Resolution No. 9913 – Adoption of Annual Appropriation (GANN) Limit for Fiscal Year 2024-25
We recently received information regarding the various factors that we may use to adjust the appropriations limit for Fiscal Year 2024-25.
The limit is adjusted each year based on two categories of adjustments, changes in (1) cost of living and (2) population. Within each adjustment category there are two factors from which the City can choose in calculating the new limit.
For the cost of living adjustment, the law allows a choice between the following:
The increase in California per capita income (3.62%)
The percentage change in the local assessment roll due to the addition of nonresidential new construction (8.02%) For the population growth adjustment, the law allows a choice between the following:
Los Angeles County population change (increase of 0.05%). The City of Santa Fe Springs’ own population change (decrease of 0.34%).
Using the most advantageous factors above (change in the local assessment roll due to the addition of non-residential new construction and the change in the City of Santa Fe Springs’ own population change), the City’s appropriation limit for Fiscal Year 2024-25 is calculated to be $3,517,307,269. The City’s Fiscal Year 2024-25 budget subject to this limit is calculated at $75,311,200.
The majority of California cities report appropriation limits well in excess of actual appropriations subject to the limit. For the City of Santa Fe Springs, the large excess of the limit over subject appropriations is primarily a result of the fact that the change in local assessment roll due to the addition of non-residential new construction ranged from
7.33% to 33.15% between fiscal years 2006-07 and 2024-25.
The appropriations limit, which seeks to cap increases in government spending, was established by the passage of Proposition 4 in 1979. The limit was put in place one year following the passage of Proposition 13 in 1978, which limited cities’ ability to increase property tax revenue. Proposition 218, passed in November 1996, also limited cities’ ability to implement or raise general-purpose taxes, assessments, and certain propertyrelated fees without voter approval. Although the City has the capacity to increase spending under the appropriations limit restriction, the City’s budget is constrained by limits on increasing revenues.
The appropriation limit calculation and appropriations subject to the limit are detailed in Exhibit A of Resolution No. 9913.
SUMMARY/NEXT STEPS
The GANN appropriation limit will be added to the budget document.
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 4, 2024
Resolution No. 9913 – Adoption of Annual Appropriation (GANN) Limit for Fiscal Year 2024-25
ATTACHMENT(S):
A. Resolution No. 9913 (including Exhibit A)
B. Adjustment factors information from the State of California and the County of Los Angeles
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
APPROVED:
ITEM NO.:
RESOLUTION NO. 9913
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS ADOPTING THE ANNUAL APPROPRIATION LIMIT FOR THE FISCAL YEAR 2024-25 WHEREAS, the City Council must annually adjust the appropriation limit based on either the change in the California per capita personal income or the percentage change in local assessment roll from the preceding year due to the addition of local non-residential construction in the City and either the City’s own population growth or the population growth of the entire county; and
WHEREAS, the decision as to which of the options to select must be done by a recorded vote of the City Council;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS DOES HEREBY RESOLVE AS FOLLOWS:
Section 1: In calculating the appropriation limit, the City has utilized the percentage change in the local assessment roll due to the addition of non-residential new construction applicable to the fiscal year 2024-25 limit of 8.02%.
Section 2: In calculating the appropriation limit, the City has utilized the population growth factor for City of Santa Fe Springs’ own population from January 1, 2024 to January 1, 2025 of 0.34%.
Section 3: The appropriation limit for Fiscal Year 2024-25 is $3,517,307,269 as calculated on Exhibit “A” attached hereto.
Section 4: The City reserves the right to change or revise any growth factors associated with the calculation of the appropriation limit in the present or future.
Section 5: The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED and ADOPTED this 4th day of June 2024 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Jay Sarno, Mayor
ATTEST:
Fernando N. Muñoz, Deputy City Clerk
Amount
Fiscal Year 2023-24 Appropriation Limit $ 3,245,047,762 Adjustment Factor (Rounded to 4 Decimal Places) 1.0839 (A) Adjustment 272,259,507
Fiscal Year 2024-25 Appropriation Limit $ 3,517,307,269 (B) Adjustment Factor Calculation: % As a Ratio
Adjustment for increase in non residentail new construciton: 8.02% 1.0802 Adjustment for growth in City of Santa Fe springs: 0.34% 1.0034 Combined Adjustment Factor 1.0802 X 1.0034 1.0839 (A)
Appropriations Subject to the Limit (2023-24 Proposed Budget Figures):
Property Tax $ 5,500,000
Utility User's Tax 8,000,000
Sales & Use Tax 39,440,000
Transaction & Use Tax 17,560,000
Transient Occupancy Tax 150,000
Business Operations Tax 770,000
Property Transfer Tax 370,000
Barrel Tax 110,000
Vehicle in Lieu Tax 2,600,000
Interest (50% allocated to proceeds from taxes) 500,000 Public Safety Augmentation Fund 211,200
Supplemental Law Enforcement Services Fund 100,000
Total Appropriations Subject to the Limit 75,311,200
Appropriations Limit 3,517,307,269 (B)
Amount Under the Limit $ 3,441,996,069
EXHIBIT A
CALCULATION OF APPROPRIATION LIMIT
FISCAL YEAR 2024-25
Change
May 2024
Attachment A
A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2024-25 appropriation limit is:
Per Capita Personal Income
Fiscal Year Percentage change
(FY) over prior year
2024-25 3.62
B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2024-25 appropriation limit.
2024-25:
Per Capita Cost of Living Change = 3.62 percent
Population Change = 0.17 percent
Per Capita Cost of Living converted to a ratio: 3.62 + 100 = 1.0362 100
Population converted to a ratio: 0.17 + 100 = 1.0017
100
Calculation of factor for FY 2024-25: 1.0362 x 1.0017 = 1.0379
Fiscal Year 2024-25
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2023 to January 1, 2024 and Total Population, January 1, 2024 Total
County Percent Change --- Population Minus Exclusions --- Population City 23-24 1-1-23 1-1-24 1-1-24
La Canada Flintridge -0.20 20,089 20,048 20,048
La Habra Heights -0.45 5,513 5,488 5,488
Lakewood -0.25 80,365 80,162 80,162
La Mirada -0.40 48,271 48,077 48,077
Lancaster -0.10 169,939 169,776 172,631
La Puente -0.19 37,530 37,459 37,459
La Verne 0.06 31,678 31,697 31,697
Lawndale -0.55 31,026 30,855 30,855
Lomita -0.38 20,397 20,320 20,320
Long Beach -0.18 459,315 458,498 458,813
Los Angeles 0.27 3,800,438 3,810,548 3,814,318
Lynwood -0.23 66,424 66,271 66,271
Malibu -0.18 10,640 10,621 10,621
Manhattan Beach -0.50 34,367 34,195 34,195
Maywood -0.49 24,572 24,451 24,451
Monrovia 1.39 37,563 38,087 38,087
Montebello 0.32 61,730 61,930 61,930
Monterey Park -0.42 59,592 59,340 59,347
Norwalk -0.39 100,732 100,341 101,172
Palmdale -0.02 166,089 166,055 166,055
Palos Verdes Estates -0.44 13,031 12,974 12,974
Paramount -0.34 52,331 52,153 52,153
Pasadena 1.09 138,187 139,692 139,692
Pico Rivera -0.32 61,014 60,820 60,820
Pomona 0.68 151,132 152,166 152,166
Rancho Palos Verdes -0.50 41,106 40,902 40,919
Redondo Beach -0.27 68,424 68,239 68,239
Rolling Hills -0.53 1,686 1,677 1,677
Rolling Hills Estates 0.46 8,495 8,534 8,534
Rosemead 0.08 50,503 50,541 50,541
San Dimas -0.31 34,027 33,920 33,920
San Fernando 0.04 23,633 23,643 23,643
San Gabriel -0.09 38,648 38,613 38,613
San Marino 0.23 12,350 12,379 12,379
Santa Clarita -0.27 231,045 230,428 230,428
Santa Fe Springs -0.34 18,574 18,511 18,640
Santa Monica 0.34 92,598 92,912 92,912
Sierra Madre -0.15 10,925 10,909 10,909
Signal Hill -0.35 11,488 11,448 11,448
South El Monte -0.21 19,482 19,441 19,441
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes.
Fiscal Year 2024-25
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2023 to January 1, 2024 and Total Population, January 1, 2024 County
City
Percent Change
23-24
--- Population Minus Exclusions ---
1-1-23 1-1-24
Total
Population
1-1-24
South Gate
South Pasadena
Temple City
Torrance
Vernon
0.03 -0.37
-0.18
-0.36
-0.49
92,701
26,367
36,040
143,433
206
92,729
26,270
35,975
142,910
205
92,729
26,270
35,975
142,910
205
Walnut
West Covina
West Hollywood
Westlake Village
Whittier
Unincorporated
-0.10
0.65 -0.44
-0.45
0.22 -0.19
27,896
108,404
35,229
7,938
87,333
998,818
27,867
109,105
35,075
7,902
87,527
996,956
27,867
109,105
35,075
7,902
87,527
997,587
County Total 0.05 9,810,925 9,815,428 9,824,091
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes.
COUNTY OF LOS ANGELES - OFFICE OF THE ASSESSOR
Proposition 111 Analysis
Commercial - Authorizations $25,213,690 $0 $0
Industrial Current $0 $0 $0
Authorizations $0 $0 $0
Other
Current $0 $0 $0
Total New Construction $25,213,690 $0 $0
Add Fixtures (SV16 Report) Current - 7/11/23 $618,642,321 Less Fixtures (SV16 Report) Prior - 7/21/22 $576,226,836 Net Fixtures Adjustment
Net Increase in New Non-Res Construction from Prior Year Current Year - 7/11/23 $59, 165,980 $24,000 $10,922,993,645 Prior Year - 7/21/22 $137,173,989 $187,586 $10,001,872,876 Net Increase in Local Assessment Roll From Prior Year
Percentage Increase Allowable= New Non-Res Growth I Total Roll Growth X 100 = Percentage Increase Allowable (without Fixtures)
$25,213,690
$0
$0
$0
$25,213,690
$42,415,485
$67,629,175
$10,982,183,625
$10,139,234,451
$842,949,174
-- 2023-2024 1 iM#iil City of Santa Fe Springs AGENCY NO. EE!I ITEM # 20
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Maricela Balderas, Director of Community Services
SUBJECT: IN-KIND SERVICES AGREEMENT WITH THE SOUTHEAST AREA
SOCIAL SERVICES FUNDING AUTHORITY (SASSFA) FOR
CONGREGATE AND HOMEBOUND MEAL PROGRAMS
DATE: June 4, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1) Approve and authorize the Director of Community Services to execute the In-kind Services Agreement (Agreement) with the Southeast Area Social Services Funding Authority (SASSFA) for congregate and homebound meal programs in FY 2024- 2025; and
2) Take such additional, related action that may be desirable.
FISCAL IMPACT
The Agreement has no direct fiscal impact to the General Fund.
The meal programs are funded, in part by a grant from the Los Angeles County Area Agency on Aging (AAA) acquired by SASSFA. The SASSFA meal programs also receives supplemental in-kind funding from the City and participant donations. These in-kind City provisions are broken-down by monthly rates, with an estimated usage space of 3,100 square feet, totaling a yearly value of $34,734.00.
BACKGROUND
The City of Santa Fe Springs partners with SASSFA to provide daily weekday congregate and homebound delivered meals to its senior citizen population. The meal programs provide daily nutritious lunches to older adults at Gus Velasco Neighborhood Center.
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 4, 2024
IN-KIND SERVICES AGREEMENT WITH SASSFA FOR MEAL PROGRAMS
SASSFA staff also prepares, packages, and delivers meals to homebound frail elderly and disabled residents in the community. This Agreement authorizes SASSFA to utilize the Gus Velasco Neighborhood Center (GVNC) facility, office space, utilities, equipment, and custodial services to operate the meal programs on the City’s behalf.
The term of the Agreement is July 1, 2024 through June 30, 2025.
ANALYSIS
Approval and authorization of this Agreement allows SASSFA the continued use of the GVNC facility, utilities, and equipment for operation of the congregate and homebound meal programs. This will allow the City and SASSFA to provide uninterrupted low-cost meal services for the City’s senior citizen and disabled populations, and will support all services listed in the agreement. SASSFA operates at the GVNC Monday through Friday between the hours of 8:00 a.m. and noon. Furthermore, the Agreement serves as required documentation for SASSFA’s auditing purposes and fulfills the Los Angeles County AAA grant requirement.
The approval of the agreement allows the City to provide for additional resources to be offered to the senior citizen community of Santa Fe Springs.
ENVIRONMENTAL
N/A
DISCUSSION
N/A
SUMMARY/NEXT STEPS
Upon approval of the City Council of the recommended actions, City staff will provide the executed agreement to SASSFA for their supporting documentation for the Los Angeles County AAA Grant and allow continued use of the GVNC.
ATTACHMENT(S):
A. In-kind Services Agreement “A”
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 4, 2024
IN-KIND SERVICES AGREEMENT WITH SASSFA FOR MEAL PROGRAMS
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
Attachment # 1
ITEM # 21
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: POLICE SERVICES STAGING FACILITY STORM DAMAGE –
EMERGENCY REPAIRS UPDATE
DATE: June 4, 2024
RECOMMENDATION:
It is recommended that the City Council:
1) Pursuant to Santa Fe Springs Municipal Code Section 34.23 and California Public Contract Code Section 22050, by a four-fifths vote authorize continuing the repairs without competitive bidding; and
2) Take such additional, related, action that may be desirable.
FISCAL IMPACT
Although the extent of the storm damage has been assessed, the total cost of the repair is not known at this time. Staff continues to solicit contractor proposals to complete the repair work as needed and as more information is gathered with respect to the needed repairs. The purchase orders executed to date are listed below. Staff will report at a future City Council meeting as further information develops and the complete scope of the repairs is determined and priced.
Expenses encumbered to date related to this emergency repair include:
Purchase Order #2240222: $43,610.60 for testing and construction demolition with Restoration Unlimited (Santa Fe Springs, CA)
Purchase Order #2240262: $115,680 for waterproofing with Innovative Painting & Waterproofing (Santa Fe Springs, CA)
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 4, 2024
Police Services Staging Facility Storm Damage – Emergency Repairs Update
BACKGROUND
The severe storms that hit Southern California the week of February 4, 2024, resulted in historic rainfall totals throughout the region, prompting Governor Newsom to proclaim a state of emergency in various counties, including Los Angeles. The County of Los Angeles followed with the proclamation of a local state of emergency.
The intense and prolonged rainfall caused significant flooding of the City’s Police Services Staging Facility located adjacent to the Municipal Services Yard. Flooding was experienced in both the Men’s and Women’s Locker Rooms and Restroom/Showers as well as the adjacent gym. The flooding rendered these areas uninhabitable and in need of repairs before the space can be reoccupied.
Public Works maintenance staff worked throughout the storms to sweep and vacuum the water to minimize the extent of the flooding, but were ultimately unable to keep up with the volume of water entering the building from the rear wall adjacent to the railroad rightof-way. Eventually, maintenance crews ceased water removal and began removing gym equipment and mats so that the source of the flooding could be more easily identified.
Although one location was identified where the majority of the water was entering the building, the extent of the flooding has saturated the walls in a significant portion of the facility. Under the City Manager’s authority pursuant to Santa Fe Springs Municipal Code Section 34.23, staff continues to negotiate with contractors to provide various services to repair the damage.
The first step in the repair process required demolition work to assess the full extent of the damage and expose the source of the flooding in order to develop a scope of work for repairs to prevent future flooding and restore the damaged interior.
Staff contracted with Restoration Unlimited (Santa Fe Springs, CA) for the initial testing and demolition work. Sampling for preconstruction testing was conducted on March 6.
Based on testing results, demolition was started on March 18, exposing the likely source of the rainwater intrusion. Staff solicited proposals from two waterproofing contractors.
Waterproofing must be completed before restoration work to prevent further water damage. The proposal from Innovative Painting & Waterproofing, LLC (Santa Fe Springs) was selected and a purchase order was executed.
A Right-of-Entry permit is required from BNSF Rail Road in order to complete the waterproofing work. The permit application was submitted on April 23 and BNSF provided the Right-of-Entry Agreement on May 21. Staff is in the process of submitting the requested insurance certificates to BNSF. Once the certificates are approved, BNSF requires a 10-day notice prior to starting the work. The waterproofing work will be scheduled once the 10-day notice is provided and is anticipated to be completed within two weeks. The restoration of the interior finishes will commence once the waterproofing is completed.
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 4, 2024
Police Services Staging Facility Storm Damage – Emergency Repairs Update
ENVIRONMENTAL
Not applicable.
DISCUSSION
Staff has been in close communication with the City Manager of the City of Whittier and police administration since the flooding began. Given the extent of the flooding, the City of Whittier provided notice on February 7, 2024, that they would temporarily vacate the facility until permanent repairs are completed. Limited staff and equipment was temporarily relocated to the City’s Police Services Building on Jersey Avenue and the majority of the patrol operations were moved to the Whittier Police Station. The Police Staging building was vacated on February 26, 2024.
Repairs are currently estimated to be completed in 2 to 3 months. It should also be noted that this assumes all repairs are completed as an emergency, without competitive bidding.
Competitive bidding would require the solicitation of services by an architect to develop plans and specifications. The solicitation process and the time to develop documents could add an additional 9 to 12 months to the schedule.
SUMMARY/NEXT STEPS
Upon the approval of the City Council of the recommended actions, City staff will continue to coordinate the emergency repairs of the facility. Pursuant to the Public Contract Code Section 22050, staff will provide updated reports at subsequent City Council meetings as the situation develops, more information is gathered, and a plan of action for the repairs is determined and scheduled.
ATTACHMENTS:
None.
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
ITEM # 22
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: APPROVE AN AGREEMENT FOR CATCH BASIN MAINTENANCE WITH RON'S MAINTENANCE, INC.
DATE: June 4, 2024
RECOMMENDATION:
It is recommended that the City Council:
1) Approve an agreement with Ron's Maintenance, Inc., for catch basin inspection and cleaning, for a period of three years with two one-year renewal options for a not-toexceed annual amount of $109,080.00; and 2) Authorize the City Manager to execute the agreement; and 3) Take such additional, related, action that may be desirable.
FISCAL IMPACT
Catch basin cleaning and inspections is budgeted within the Public Works Streets Maintenance and Operation budget. There is sufficient funding available within the budget to cover the annual contract amount of $109,080.
BACKGROUND
The City of Santa Fe Springs maintains approximately 695 catch basins within its boundaries. These catch basins are required to be regularly inspected and cleaned to ensure proper operation of the drainage system and protect water quality. Due to new regulations the City is responsible for maintaining all catch basins within the City’s boundaries and servicing them a minimum of three times during the wet season (October through April) and once during the dry season (May through September), a total of four times per year.
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 4, 2024
Approve an Agreement for Catch Basin Maintenance with Ron's Maintenance, Inc.
The Gateway Water Management Authority (GWMA), of which the City is a member, issued a Request for Proposals (RFP) for Municipal Storm Sewer Catch Basin Cleaning on July 26, 2023 on behalf of its members. A total of three (3) proposals were received by GWMA staff. Proposals were submitted by Nationwide Environmental Services (NES), Ron’s Maintenance (RMI), and United Stormwater (United). The three proposals were deemed responsive to GWMA’s requirements. As a member, the City is authorized to utilize the services proposed in response to this RFP. The proposed agreement also complies with Santa Fe Springs Code Section 34.18 with respect to cooperative and piggyback purchasing.
The three proposals received by the GWMA are as follows:
COMPANY
PRICE PER CATCH BASIN,
MODIFIED OR UNMODIFIED
TOTAL
ANNUAL COST
Nationwide Environmental Services $ 48.60 $ 135,108.00
United Storm Water Inc. $ 42.00 $ 116,760.00
Ron’s Maintenance Inc. $ 30.00 $ 83,400.00
The proposed annual budget for the proposed services utilizing Ron’s Maintenance is as follows:
Catch Basin Maintenance (695 CBs x $30 x 4) $ 83,400.00 Contingency - 20% $ 25,680.00
Total Annual Cost $ 109,080.00
ANALYSIS
Regular inspection, cleaning, and maintenance are required under the City's MS4 permit and other storm water quality management regulations.
ENVIRONMENTAL
Not applicable.
DISCUSSION
Catch basin inspection and cleaning will provide improved street drainage and ensure compliance with the City's MS4 permit and other storm water quality management regulations.
SUMMARY/NEXT STEPS
Upon City Council approval, staff will coordinate the execution of the agreement and initiation of the services with Ron’s Maintenance, Inc.
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 4, 2024
Approve an Agreement for Catch Basin Maintenance with Ron's Maintenance, Inc.
ATTACHMENTS:
A. Agreement with Ron’s Maintenance, Inc.
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
REV012024 Page 1 of 16 Ron’s Maintenance, Inc.
CITY OF SANTA FE SPRINGS
PROFESSIONAL SERVICES AGREEMENT
WITH
RON’S MAINTENANCE, INC.
This Professional Services Agreement (“Agreement”) is made and effective as of June 4, 2024 (“Effective Date”), by and between the City of Santa Fe Springs, a California municipal corporation, (“City”) and Ron’s Maintenance, Inc., a California corporation (“Contractor”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. TERM
This Agreement shall commence on June 4, 2024 and shall remain and continue in effect for a period of three years ending on June 4, 2027, unless sooner terminated pursuant to the provisions of this Agreement. The term may be extended for up to two additional oneyear periods upon mutual agreement of the parties in writing.
2. SERVICES
Contractor shall perform the services described and set forth in the Contractor’s Proposal to the Gateway Water Management Authority (GWMA), attached hereto as Exhibit A, and Contractor’s Fee Proposal to the City attached hereto as Exhibit B, both incorporated herein as though set forth in full (“Services”). Contractor shall complete the Services according to any schedule of performance set forth in Exhibit B. To the extent that Exhibits A and B contain provisions inconsistent with this Agreement, the provisions of this Agreement shall govern.
3. PERFORMANCE
Contractor shall at all times faithfully, competently and to the best of Contractor’s ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor under this Agreement.
4. CITY MANAGEMENT
The Director of Public Works shall represent the City in all matters pertaining to the administration of this Agreement, including review and approval of all products submitted by Contractor.
5. PAYMENT
A. City agrees to pay Contractor based upon work completed and invoiced for the prior month and shall be paid within 30 days of receipt, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B.
ATTACHMENT A
REV012024 Page 2 of 16 Ron’s Maintenance, Inc.
This amount shall not exceed $109,080 annually for the total term of the Agreement, unless additional payment is approved as provided in this Agreement.
B. Contractor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the Director of Public Works. Contractor shall be compensated for any additional services in the amounts and in the manner as agreed to in writing by the City and Contractor at the time the City’s written authorization is given to Contractor for the performance of said services.
C. Contractor will submit invoices monthly for actual Services performed. Contractor agrees to participate in the City’s Electronic Funds Transfer program and to receive electronic payments for the Services. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of Contractor's Services or fees, it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this Agreement shall be made within forty-five (45) days of receipt of an invoice therefor.
6. TERMINATION OF AGREEMENT WITHOUT CAUSE
A. The City may at any time, for any reason, without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon Contractor at least ten (10) days’ prior written notice. Upon receipt of said notice, Contractor shall immediately cease all Services under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement.
B. In the event this Agreement is terminated pursuant to this section, the City shall pay to Contractor the actual value of the Services performed up to the time of termination, unless the City disputes any of the Services performed or fees. Upon termination of the Agreement pursuant to this section, Contractor will submit an invoice to the City pursuant to Section 5.
7. DEFAULT OF CONTRACTOR
If the City determines that Contractor is in default in the performance of any of the terms or conditions of this Agreement, the City shall serve Contractor a written notice of the default. Contractor shall have seven (7) days after service of said notice to cure the default. In the event that Contractor fails to cure the default within such period of time or fails to present the City with a written plan for the diligent cure of default if such default cannot be cured within seven days, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. Contractor shall be responsible for costs incurred by the City due to Contractor’s failure to comply with this section. The City shall have the right to offset against the amount of any fees due to Contractor any costs incurred by the City as a result of Contractor’s default.
REV012024 Page 3 of 16 Ron’s Maintenance, Inc.
8. OWNERSHIP OF DOCUMENTS
A. Contractor shall maintain complete and accurate records with respect to tasks, costs, expenses, receipts, and other such information required by the City that relate to the performance of Services under this Agreement. Contractor shall maintain adequate records of Services provided in sufficient detail to permit an evaluation of Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the representatives of the City or its designees at reasonable times to such books and records; shall give the City the right to examine and audit said books and records; shall permit the City to make transcripts or copies therefrom as necessary; and shall allow inspection of all Services, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.
B. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the Services shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of Contractor. With respect to computer files, Contractor shall make available to the City, at the Contractor's office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files. Contractor hereby grants to the City all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by Contractor in the course of providing the Services under this Agreement.
9. INDEMNIFICATION AND DEFENSE
A. Indemnification. To the fullest extent permitted by law, Consultant shall indemnify and hold harmless the City and any and all of its officials, employees, agents, and/or volunteers (“Indemnified Parties”), from and against any and all claims, demands, actions, suits, losses, liabilities, damages, costs, and expenses, including attorney’s fees and costs, arising out of or in any way connected with the performance of Consultant, its officers, agents, employees, and/or subconsultants (or any agency or individual that Consultant shall bear the legal liability thereof) under this Agreement, including all acts or omissions, willful misconduct, or negligent conduct, whether active or passive, on the part of Consultant, its officers, agents, employees, and/or subconsultants. Consultant’s duty to indemnify and hold harmless the Indemnified Parties shall not extend to the sole negligence or willful misconduct of the Indemnified Parties.
B. Duty to Defend. In the event the Indemnified Parties, individually or collectively, are made a party to any claim, action, lawsuit, or other adversarial proceeding REV012024 Page 4 of 16 Ron’s Maintenance, Inc.
arising or alleged to arise out of or is in any way connected with the performance of Consultant’s services under this Agreement, and upon demand by the City, Consultant shall immediately defend the Indemnified Parties at Consultant’s cost or at the City’s option to reimburse the City for its costs of defense, including reasonable attorney’s fees and costs incurred in the defense of such matters, regardless of whether or not Consultant, its officers, agents, employees, and/or subconsultants are specifically named or otherwise asserted to be liable, and regardless of whether or not there is any evidence of finding of fault or wrongdoing by Consultant, its officers, agents, employees and/or sub consultants. Payment by the City is not a condition precedent to enforcement of this provision.
C. In the event of any dispute between Consultant and the City as to whether liability arises from the sole negligence or willful misconduct of the City or its officials, employees, agents, and/or volunteers, Consultant will be obligated to pay for the City’s defense until such time as a final judgment has been entered adjudicating the Indemnified Parties as solely negligent or to have acted with willful misconduct. Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs, including but not limited to attorney’s fees, expert fees, and costs of litigation.
10. INSURANCE
Contractor shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached hereto and made a part of this Agreement.
11. INDEPENDENT CONTRACTOR
A. Contractor is and shall at all times remain as to the City a wholly independent Contractor and/or independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither the City nor any of its officers, employees, or agents shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents, except as set forth in this Agreement.
Contractor shall not at any time or in any manner represent that Contractor or any of Contractor’s officers, employees, or agents are in any manner officers, employees, or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation, or liability whatever against the City, or bind the City in any manner.
B. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, the City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for the City. The City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. Contractor shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social REV012024 Page 5 of 16 Ron’s Maintenance, Inc.
Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Contractor and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Contractor shall indemnify and hold the City harmless from any and all taxes, assessments, penalties, and interest asserted against the City by reason of the independent contractor relationship created by this Agreement. Contractor further agrees to indemnify and hold the City harmless from any failure of Contractor to comply with the applicable worker’s compensation laws. The City shall have the right to offset against the amount of any fees due to Contractor under this Agreement as a result of Contractor’s failure to promptly pay to the City any reimbursement or indemnification arising under this paragraph.
C. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing Services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (CalPERS) to be eligible for enrollment in CalPERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless the City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.
D. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by the City, including but not limited to eligibility to enroll in CalPERS as an employee of the City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for CalPERS benefits.
12. LEGAL RESPONSIBILITIES
Contractor shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of Services pursuant to this Agreement. Contractor shall at all times observe and comply with all such laws and regulations. The City and its officials, officers, employees, and agents, shall not be liable at law or in equity occasioned by failure of Contractor to comply with this Section.
13. UNDUE INFLUENCE
Contractor declares and warrants that no undue influence or pressure was used against or in concert with any officer or employee of the City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City has or will receive compensation, directly or indirectly, from Contractor, or from any officer, REV012024 Page 6 of 16 Ron’s Maintenance, Inc.
employee or agent of Contractor, in connection with this Agreement or any Services to be conducted as a result of this Agreement. Violation of this section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.
14. NO BENEFIT TO ARISE TO CITY EMPLOYEES
No member, officer, or employee of the City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Services during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any Agreement or sub-agreement, or the proceeds thereof, for Services to be performed under this Agreement.
15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
A. All information gained by Contractor in performance of this Agreement shall be considered confidential and shall not be released by Contractor without the City's prior written authorization, unless the information is clearly public. Contractor, its officers, employees, agents, or subcontractors, shall not without written authorization from the City Manager or designee, or unless requested by the City’s attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the Services performed under this Agreement or relating to the City. Response to a subpoena or court order shall not be considered “voluntary” provided Contractor gives the City notice of such court order or subpoena.
B. Contractor shall promptly notify the City should Contractor, its officers, employees, agents, and/or subcontractors be served with any summons, complaint, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request (“Discovery”), court order, or subpoena from any person or party regarding this Agreement and the Services performed hereunder or with respect to any project or property located within the City, unless the City is a party to any lawsuit, arbitration, or administrative proceeding connected to such Discovery, or unless Contractor is prohibited by law from informing the City of such Discovery. The City retains the right, but has no obligation, to represent Contractor and/or be present at any deposition, hearing, or similar proceeding as allowed by law. Unless the City is a party to the lawsuit, arbitration, or administrative proceeding and is adverse to Contractor in such proceeding, Contractor agrees to cooperate fully with the City and to provide the opportunity to review any response to discovery requests provided by Contractor.
However, the City's right to review any such response does not imply or mean the right by the City to control, direct, or rewrite said response, or that the City has an obligation to review any such response or verifies any response it has reviewed.
16. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) REV012024 Page 7 of 16 Ron’s Maintenance, Inc.
delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mail by the United States Postal Service, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:
To The City: City of Santa Fe springs
11710 E. Telegraph Road
Santa Fe Springs, CA 90670
Attention: Jesse Sira, Water Utility Manager
To Contractor:: Ron’s Maintenance, Inc.
P.O. Box 4562
Downey, CA 90241
Attention: Ron Norman
17. ASSIGNMENT
Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Before retaining or contracting with any subcontractor for any services under this Agreement, Contractor shall provide the City with the identity of the proposed subcontractor, a copy of the proposed written contract between Contractor and such subcontractor which shall include and indemnity provision similar to the one provided herein and identifying the City as an indemnified party, or an incorporation of the indemnity provision provided herein, and proof that such proposed subcontractor carries insurance at least equal to that required by this Agreement or obtain a written waiver from the City for such insurance.
18. LICENSES
At all times during the term of this Agreement, Contractor shall have in full force and effect all licenses required of it by law for the performance of the Services described in this Agreement.
19. GOVERNING LAW
The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City.
20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written and REV012024 Page 8 of 16 Ron’s Maintenance, Inc.
pertaining to the subject of this Agreement or with respect to the terms and conditions of this Agreement shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.
21. AMENDMENTS
Any amendments to this Agreement must be in writing and executed by the parties hereto, or their respective successors and assigns, in order to be valid.
22. NON-EXCLUSIVE AGREEMENT
Contractor acknowledges that the City may enter into agreements with other Contractors for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.
23. ATTORNEYS’ FEES
In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.
24. CONSTRUCTION
The parties hereto have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
25. WAIVER
The delay or failure of any party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
REV012024 Page 9 of 16 Ron’s Maintenance, Inc.
26. SEVERABILITY
If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.
27. COUNTERPARTS
This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
28. AUTHORITY TO EXECUTE THIS AGREEMENT
The persons executing this Agreement on behalf of the parties warrants and represents that they have the authority to execute this Agreement on behalf of said parties and has the authority to bind the parties to the provisions of this Agreement.
29. ELECTRONIC SIGNATURES
The parties acknowledge and agree that execution of this Agreement by electronic signatures or electronic transmittal of signatures are the same as handwritten signatures for the purposes of validity, enforceability, and admissibility.
REV012024 Page 10 of 16 Ron’s Maintenance, Inc.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
[If Contractor is a corporation, two signatures are required: Signature 1 – the Chairperson of the Board, the President, or any Vice President; Signature 2 – the Secretary, any Assistant Secretary, the Chief Financial Officer, or any Assistant Treasurer (Corp. Code § 313).] CITY OF SANTA FE SPRINGS RON’S MAINTENANCE, INC.
Name René Bobadilla, P.E. Name
Title: City Manager Title:
Date:
ATTEST CONTRACTOR
Fernando Muñoz, Deputy City Clerk Name
Title:
Date:
APPROVED AS TO FORM:
_________________________
Ivy M. Tsai, City Attorney
Attachments: Exhibit A Contractor’s Proposal
Exhibit B Contractor’s Fee Proposal
Exhibit C Insurance Requirements
EXHIBIT A
CONTRACTOR’S PROPOSAL TO GWMA
EXHIBIT B
CONTRACTOR’S FEE PROPOSAL
EXHIBIT C
INSURANCE REQUIREMENTS
Without limiting Contractor’s indemnification of the City, and prior to commencement of Services, Contractor shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to the City. If Contractor maintains higher limits than the minimum limits shown below, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
General liability insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
Automobile liability insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
Professional liability (errors & omissions) insurance. Contractor shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Contractor agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.
Workers’ compensation insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000 per accident for bodily injury or disease).
Contractor shall submit to the City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees, and volunteers.
Other provisions or requirements
Proof of insurance. Contractor shall provide certificates of insurance to the City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by the City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time.
Duration of coverage. Contractor shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Contractor, or Contractor’s agents, representatives, employees or subcontractors.
Primary/noncontributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by the City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
The City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, the City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by the City will be promptly reimbursed by Contractor or the City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, the City may immediately terminate this Agreement.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against the City, and shall require similar written express waivers and insurance clauses from each of its subcontractors.
Enforcement of Agreement provisions (non estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
Requirements not limiting. Requirements of specific coverage features or limits contained in this Agreement are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type.
Notice of cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide to the City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
Additional insured status. General liability policies shall provide or be endorsed to provide that the City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to the City and approved of in writing.
Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
Pass through clause. Contractor agrees to ensure that its subcontractors, subcontractors, and any other party involved with the Services who is brought onto or involved in the Services by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with Contractors, subcontractors, and others engaged in the Services will be submitted to the City for review.
The City’s right to revise specifications. The City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to Contractor, City and Contractor may renegotiate Contractor’s compensation or come to some other agreement to address the additional cost.
Self-insured retentions. Any self-insured retentions must be declared to and approved by the City. The City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by the City.
Timely notice of claims. Contractor shall give the City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
Additional insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Services.
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A : NAIC #
NAME: CONTACT
(A/C, No): FAX
E-MAIL ADDRESS:
PRODUCER
(A/C, No, Ext): PHONE
INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR WVDADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person) COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENT EROTH- STATUTE PER
(MM/DD/YYYY) LIMITS POLICY EXP(MM/DD/YYYY) POLICY EFFLTR TYPE OF INSURANCE POLICY NUMBER INSR
EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $
$
OCCUR
CLAIMS-MADE DED RETENTION $
PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $
EACH OCCURRENCE $ DAMAGE TO RENTED
PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
4/4/2024
Inszone Insurance Services, LLC
2721 Citrus Road, Suite A
Rancho Cordova, CA 95742
Certificate Team 877-308-9663 916-400-2625 [email protected] License#: 0F82764 AIX Specialty Insurance Company 12833 RONSMAI-01 Security National Insurance Company 19879 Ron's Maintenance, Inc. DBA: Ron's Maintenance
11542 Horley Avenue
Downey, CA 90241
1175555154
A X 1,000,000 X 100,000 5,000 1,000,000 2,000,000 X
Y L13 J545229 00 9/7/2023 9/7/2024
2,000,000
B 1,000,000 X
X X
Y SPP1817531 00 10/21/2023 10/21/2024
A X 3,000,000 X
L13 J545230 00 9/7/2023 9/7/2024
3,000,000
City of Santa Fe Springs
11710 E. Telegraph Road
Santa Fe Springs,Ca 90670
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Additional Insured on the General Liability and Auto Liability.
The aforementioned coverage is provided to the extent in the attached forms for: The City of Santa Fe Springs POLICY NUMBER: COMMERCIAL AUTO
CA990187 0715
This Endorsement Changes The Policy. Please Read It Carefully CA990187 0715 Includes Copyrighted Material of Insurance Services Offices, Inc. Page 1 of 5 Used with permission
BUSINESS AUTO COVERAGE EXPANSION
ENDORSEMENT
This endorsement modifies insurance provided by the following:
BUSINESS AUTO COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the COVERAGE FORM apply unless modified by the endorsement.
A. Newly Acquired or Formed
Organizations, Employee Hired Car
Liability and Blanket Additional Insured
Status for Certain Entities.
Item 1. Who is an Insured of Paragraph A.
Coverage under SECTION II – COVERED
AUTOS LIABILITY COVERAGE is
amended to add:
d. Any organization you newly acquire or
form, other than a partnership, joint
venture or limited liability company, and
over which you maintain ownership of a
majority interest (greater than 50%), will
qualify as a Named Insured; however,
(1) coverage under this provision is
afforded only until the 180th day
after you acquire or form the
organization or the end of the policy
period, whichever is earlier;
(2) coverage does not apply to "bodily
injury", "property damage" or
"covered pollution cost or expense"
that results from an "accident" which
occurred before you acquired or
formed the organization; and
(3) coverage does not apply if there is
other similar insurance available to
that organization, or if similar
insurance would have been
available but for its termination or
the exhaustion of its limits of
insurance.
This insurance does not apply if
coverage for the newly acquired or
formed organization is excluded either
by the provisions of this coverage form
or by endorsement.
e. An "employee" of yours is an "insured"
while operating an "auto" hired or rented
under a contract or agreement in that
"employee’s" name, with your
permission, while performing duties
related to the conduct of your business.
f. Any person or organization you are
required by written contract or
agreement to name as an additional
“insured”, but only with respect to
liability created in whole or in part by
such agreement.
B. Increase Of Loss Earnings Payment
Subpart (4) of a. Supplementary Payments
of Item 2. Coverage Extensions of
Paragraph A. Coverage under SECTION II
– COVERED AUTOS LIABILITY
COVERAGE is amended to read:
(4) We will pay reasonable expenses
incurred by the “insured” at our
request, including actual loss of
earnings up to $1,000 per day
because of time off from work.
C. Fellow Employee Injured By Covered
Auto You Own Or Hire
Item 5. Fellow Employee of Paragraph B.
Exclusions under SECTION II – COVERED
AUTOS LIABILITY COVERAGE is
amended to add:
This exclusion does not apply if the "bodily
injury" results from the use of a covered
"auto" you own or hire. Such coverage as
is afforded by this provision is excess over
any other collectible insurance.
SPP1817531 00
CA990187 0715 Includes Copyrighted Material of Insurance Services Offices, Inc. Page 2 of 5 Used with permission
D. Limited Automatic Towing Coverage
Item 2. Towing, of Paragraph A. Coverage,
under SECTION III – PHYSICAL DAMAGE
COVERAGE is amended to read:
2. Towing
We will pay for towing and labor costs
each time that a covered "auto" is
disabled. All labor must be performed at
the place of disablement of the covered
"auto".
a. The limit for towing and labor for
each disablement is $500;
b. No deductible applies to this coverage.
E. Item 3. Glass Breakage – Hitting A Bird
Or Animal – Falling Objects or Missiles of
Paragraph A. Coverage under SECTION III
– PHYSICAL DAMAGE COVERAGE, is
amended to add:
Glass Repair Coverage
We will waive the Comprehensive
deductible for Glass, if one is indicated on
your covered “auto”, for glass repairs. We
will repair at no cost to you, any glass that
can be repaired without replacement,
provided the “loss” arises from a covered
Comprehensive “loss” to your “auto”.
F. Increase Of Transportation Expense
Coverage
Subpart a. Transportation Expenses of
Item 4. Coverage Extensions of Paragraph
A. Coverage under SECTION III –
PHYSICAL DAMAGE COVERAGE is
amended to read:
a. Transportation Expenses
We will pay up to $50 per day to a
maximum of $1,000 for temporary
transportation expense incurred by you
because of the total theft of a covered
"auto" of the private passenger type.
We will pay only for those covered
"autos" for which you carry either
Comprehensive or Specified Causes of
Loss Coverage or Theft Coverage. We
will pay for temporary transportation
expenses incurred during the period
beginning 48 hours after the theft and
ending, regardless of the policy’s
expiration, when the covered "auto" is
returned to use or we pay for its "loss".
G. “Personal Effects” Coverage
Item 4. Coverage Extensions of Paragraph
A. Coverage, under SECTION III -
PHYSICAL DAMAGE COVERAGE, is
amended to add:
“Personal Effects” Coverage
We will pay actual cash value for “loss” to
“personal effects” of the “insured” while in
a covered “auto” subject to a maximum
limit of $2,500 per “loss”, for that covered
“auto” caused by the same “accident”. No
deductible will apply to this coverage.
H. “Downtime Loss” Coverage
Item 4. Coverage Extensions, of
Paragraph A. Coverage, under SECTION
III. PHYSICAL DAMAGE COVERAGE, is
amended to add:
“Downtime Loss” Coverage
We will pay any resulting “downtime loss”
expenses you sustain as a result of a
covered physical damage “loss” to a
covered “auto” up to a maximum of $100
per day, for a maximum of 30 days for the
same physical damage “loss”, subject to
the following conditions:
a. We will provide “downtime loss” beginning
on the 5th day after we have given you
our agreement to pay for repairs to a
covered “auto” and you have given the
repair facility your authorization to make
repairs;
b. Coverage for “downtime loss” expenses
will end when any of the following occur:
(1) You have a spare or reserve “auto”
available to you to continue your
operations.
(2) You purchase a replacement “auto”.
(3) Repairs to your covered “auto” have
been completed by the repair facility
and they determine the covered
“auto” is road-worthy.
(4) You reach the 30 day maximum
coverage.
CA990187 0715 Includes Copyrighted Material of Insurance Services Offices, Inc. Page 3 of 5 Used with permission
I. Item 4. Coverage Extensions, of
Paragraph A. Coverage, under SECTION
III. PHYSICAL DAMAGE COVERAGE, is
amended to add:
We will pay any resulting rental
reimbursement expenses incurred by you for
a rental of an “auto” because of “loss” to a
covered “auto” up to a maximum of $100 per
day, for a maximum of 30 days for the same
physical damage “loss”, subject to the
following conditions:
a. We will provide rental reimbursement
incurred during the policy period
beginning 24 hours after the “loss” and
ending, regardless of the policy
expiration, with the number of days
reasonably required to repair or replace
the covered “auto”. If the “loss” is
caused by theft, this number of days is
the number of days it takes to locate the
covered “auto” and return it to you or the
number of days it takes for the claim to
be settled, whichever comes first.
b. Our payment is limited to necessary and
actual expenses incurred.
c. This coverage does not apply while
there are spare or reserve “autos”
available to you for your operations.
d. If a “loss” results from the total theft of a
covered “auto” of the private passenger
type, we will pay under this coverage
only that amount of your rental
reimbursement expenses which is not
already provided for under the Physical
Damage Coverage Extension.
J. “Personal Effects” Exclusion
Paragraph B. Exclusions under SECTION
III – PHYSICAL DAMAGE COVERAGE, is
amended to add:
“Personal Effects” Exclusion
We will not pay for “loss” to “personal
effects” of any of the following:
a. Accounts, bills, currency, deeds,
evidence of debt, money, notes,
securities or commercial paper or
other documents of value.
b. Bullion, gold, silver, platinum, or other
precious alloys or metals; furs or fur
garments; jewelry; watches; precious
or semi-precious stones.
c. Paintings, statuary and other works of
art.
d. Contraband or property in the course
of illegal transportation or trade.
e. “Loss” caused by theft, unless there is
evidence of forced entry into the
covered “auto” and a police report is
filed.
K. Accidental Airbag Discharge Coverage
Item 3.a. of Paragraph B. Exclusions under
SECTION III – PHYSICAL DAMAGE
COVERAGE is amended to read:
a. Wear and tear, freezing, mechanical
or electrical breakdown. The
exclusion relating to mechanical
break-down does not apply to the
accidental discharge of an air bag.
L. Loan or Lease Gap Coverage
Paragraph C. Limit Of Insurance under
SECTION III – PHYSICAL DAMAGE
COVERAGE is amended to add:
If a covered “auto” is owned or leased and
if we provide Physical Damage Coverage
on it, we will pay, in the event of a covered
total “loss”, any unpaid amount due on the
lease or loan for a covered “auto”, less:
a. The amount paid under the Physical
Damage Coverage Section of the
policy; and
b. Any:
(1) Overdue lease or loan
payments including penalties,
interest or other charges
resulting from overdue
payments at the time of the
“loss”;
(2) Financial penalties imposed
under a lease for excessive use,
abnormal wear and tear or high
mileage;
(3) Costs for extended warranties,
Credit Life Insurance, Health,
Accident or Disability Insurance
purchased with the loan or
lease;
(4) Security deposits not refunded
by the lessor; and
(5) Carry-over balances from
previous loans or leases
CA990187 0715 Includes Copyrighted Material of Insurance Services Offices, Inc. Page 4 of 5 Used with permission
M. Aggregate Deductible
Paragraph D. Deductible under SECTION
III – PHYSICAL DAMAGE COVERAGE is
amended to add:
Regardless of the number of covered
“autos” involved in the same “loss”, only
one deductible will apply to that “loss”. If
the deductible amounts vary by “autos”,
then only the highest applicable deductible
will apply to that “loss”.
N. Diminishing Deductible
Paragraph D. Deductible under SECTION
III – PHYSICAL DAMAGE COVERAGE is
amended to add:
Any deductible will be reduced by the
percentage indicated below on the first
“loss” reported during the corresponding
policy period:
Loss Free Policy Periods
With the Expansion
Endorsement
Deductible
Reduction on the
first “loss”
1 0%
2 25%
3 50%
4 75%
5 100%
If we pay a Physical Damage “loss” during
the policy period under any BUSINESS
AUTO COVERAGE FORM you have with
us, your deductible stated in the
Declarations page of each such
COVERAGE FORM will not be reduced on
any subsequent claims during the remainder
of your policy period and your deductible
reduction will revert back to 0% for each
such COVERAGE FORM if coverage is
renewed.
O. Knowledge of Loss and Notice To Us
Subsection a. of Item 2. Duties In the Event
of Accident, Claim, Suit or Loss of
Paragraph A. Loss Conditions under
SECTION IV -- BUSINESS AUTO
CONDITIONS is amended to add:
However, prompt notice of the "accident",
claim, "suit" or "loss" to us or our
authorized representative only applies
after the “accident”, claim, “suit” or “loss” is
known to:
(1) You, if you are an individual;
(2) A partner, if you are a partnership;
(3) An "executive officer" or director, if
you are a corporation;
(4) A manager or member, if you are a
limited liability company;
(5) Your insurance manager; or
(6) Your legal representative.
P. Waiver Of Subrogation For Auto Liability
Losses Assumed Under Insured Contract
Item 5. Transfer Of Rights Of Recovery
Against Others To Us of Paragraph A.
Loss Conditions under SECTION IV –
BUSINESS AUTO CONDITIONS is
amended to read:
5. Transfer of Rights of Recovery
Against Others To Us
If any person or organization to or for
whom we make payments under this
Coverage Form has rights to recover
damages from another, those rights are
transferred to us. That person or
organization must do everything
necessary to secure our rights and must
do nothing after an “accident” or “loss”
to impair them. However, if the insured
has waived those rights to recover
through a written contract, we will waive
any right to recovery we may have
under this Coverage Form.
Q. Insurance is Primary and
Noncontributory
Subpart a. of Item 5. Other Insurance of
Paragraph B. General Conditions under
SECTION IV – BUSINESS AUTO
CONDITIONS is amended to read:
a. This insurance is primary and
noncontributory, as respects any other
insurance, if required in a written
contract with you.
R. Other Insurance – Hired Auto Physical
Damage
Subpart b. of Item 5..Other Insurance of
Paragraph B. General Conditions under
SECTION IV – BUSINESS AUTO
CONDITIONS is amended to read:
b. For Hired Auto Physical Damage
Coverage, the following are deemed
to be covered "autos" you own:
(1) Any covered "auto" you lease,
hire, rent or borrow; and
CA990187 0715 Includes Copyrighted Material of Insurance Services Offices, Inc. Page 5 of 5 Used with permission
(2) Any covered "auto" hired or rented
by your "employee" under a
contract in that individual
"employee’s" name, with your
permission, while performing
duties related to the conduct of
your business.
However, any "auto" that is leased, hired,
rented or borrowed with a driver is not a
covered "auto".
S. Unintentional Failure To Disclose
Hazards
Paragraph B. General Conditions under
SECTION IV – BUSINESS AUTO CONDITIONS is amended to add:
9. Your failure to disclose all hazards
existing as of the inception date of this
policy shall not prejudice the coverage
afforded by this policy, provided that
such failure to disclose all hazards is not
intentional. However, you must report
such previously undisclosed hazards to
us as soon as practicable after its
discovery.
T. Additional Definition
SECTION V – DEFINITIONS is amended to
add:
“Personal effects” means personal
property owned by the “insured”.
“Downtime loss” means actual loss of
“business income” for the period of time
that a covered “auto”:
1. Is out of service for repair or
replacement as a result of a covered
physical damage “loss” and
2. Is in the custody of a repair facility if
not a total “loss”.
“Business Income” means:
1. Net Income (Net Profit or Loss
before income taxes) that would
have been earned or incurred; and
2. Continuing normal operating
expenses incurred, including payroll.
In this endorsement, Headings and Titles
are inserted solely for the convenience and
ease of reference. They do not affect the
coverage provided by this endorsement,
nor do they constitute any part of the terms
and conditions of this endorsement. All
other policy wording not specifically
changed, modified, or replaced by this
endorsement wording remains in effect.
POLICY NUMBER: L13 J545229 00 COMMERCIAL GENERAL LIABILITY CG 20 10 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
CG 20 10 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 2 ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS – SCHEDULED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s) Location(s) Of Covered Operations
Any person or organization for whom you are
performing operations, when you and such person or
organization have agreed in writing in a contract or
agreement that such person or organization shall be
added as an additional insured on your policy, provided the written contract or agreement is executed prior to the occurrence of any loss.
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II – Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury", "property damage" or "personal and advertising injury"
caused, in whole or in part, by:
1. Your acts or omissions; or
2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insured(s) at the location(s)
designated above.
However:
1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and
2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.
B. With respect to the insurance afforded to these
additional insureds, the following additional
exclusions apply:
This insurance does not apply to "bodily injury" or
"property damage" occurring after:
1. All work, including materials, parts or
equipment furnished in connection with such
work, on the project (other than service,
maintenance or repairs) to be performed by or
on behalf of the additional insured(s) at the
location of the covered operations has been
completed; or
2. That portion of "your work" out of which the
injury or damage arises has been put to its
intended use by any person or organization
other than another contractor or subcontractor
engaged in performing operations for a
principal as a part of the same project.
C. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III – Limits Of Insurance:
If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:
1. Required by the contract or agreement; or
2. Available under the applicable limits of
insurance;
whichever is less.
This endorsement shall not increase the
applicable limits of insurance.
POLICY NUMBER: L13 J545229 00 COMMERCIAL GENERAL LIABILITY CG 20 37 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
CG 20 37 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 1 ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS – COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s) Location And Description Of Completed Operations Any person or organization for whom you have
performed work, when you and such person or
organization have agreed in writing in a contract or
agreement that such person or organization shall be
added as an additional insured on your policy, provided the written contract or agreement is executed prior to
the occurrence of any loss.
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II – Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury" or
"property damage" caused, in whole or in part, by
"your work" at the location designated and
described in the Schedule of this endorsement
performed for that additional insured and included
in the "products-completed operations hazard".
However:
1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and
2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.
B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III – Limits Of Insurance:
If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:
1. Required by the contract or agreement; or
2. Available under the applicable limits of
insurance;
whichever is less.
This endorsement shall not increase the
applicable limits of insurance.
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A : NAIC #
NAME: CONTACT
(A/C, No): FAX
E-MAIL ADDRESS:
PRODUCER
(A/C, No, Ext): PHONE
INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR WVDADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person) COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENT EROTH- STATUTE PER
(MM/DD/YYYY) LIMITS POLICY EXP(MM/DD/YYYY) POLICY EFFLTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $
$
OCCUR
CLAIMS-MADE DED RETENTION $
PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $
EACH OCCURRENCE $ DAMAGE TO RENTED
PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
4/4/2024
Nella Insurance Services, Inc.
21031 Ventura Blvd., Suite 512
Woodland Hills CA 91364
213-745-2858 213-745-2840 [email protected] License#: 0G33274 Clear Springs Property & Casualty Company 15563 RONMAIN-01 Ron's Maintenance Inc.
11542 Horley Ave
Downey CA 90241
725011299
A Y CS-WC- 015202-01 7/1/2023 7/1/2024
X
1,000,000 1,000,000 1,000,000
BLANKET WOS APPLIES
City of Santa Fe Spring
1710 E. Telegraph Rd
Santa Fe Spring CA 90670
ITEM # 23
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: RESOLUTION NO. 9914 – ADOPT COMMERCIAL STREET
IMPROVEMENT SLAUSON AVENUE PROJECT FOR ROAD REPAIR
AND ACCOUNTABILITY ACT OF 2017 FUNDS (FISCAL YEAR
2024/25)
DATE: June 4, 2024
RECOMMENDATION:
It is recommended that the City Council:
1) Adopt Resolution No. 9914 approving the Commercial Street Improvement Slauson Ave (Sorensen Ave to Santa Fe Springs Rd) Project to be partially funded by RMRA, the Road Repair and Accountability Act; and
2) Take such additional, related, action that may be desirable.
FISCAL IMPACT
The Commercial Street Improvement Slauson Avenue (Sorensen Ave to Santa Fe Springs Rd) Project is an approved $2,500,000 Capital Improvement Project. Staff is requesting adoption of Resolution No. 9914 which will provide $478,321 from the Road and Maintenance Rehabilitation Account (RMRA) towards the project. RMRA will partially fund the project and will reduce the expected Bond Fund.
BACKGROUND
On April 28, 2017, Governor Brown signed Senate Bill 1 (SB-1), the Road Repair and Accountability Act of 2017. SB-1 was created to address basic road maintenance, rehabilitation, and critical safety needs on the State highway and local road systems.
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 4, 2024
Resolution No. 9914 – Adopt Commercial Street Improvement Slauson Avenue Project for Road Repair and Accountability Act of 2017 Funds (Fiscal Year 2024/25)
The State Controller will apportion, by formula, a percentage of RMRA funds to eligible cities and counties in accordance with the Streets and Highways Code Section 2032.
Pursuant to Streets and Highways Code Section 2030, RMRA funds must be used for projects that include but are not limited to:
Road maintenance and rehabilitation.
Safety projects.
Railroad grade separations.
Complete street components including active transportation purposes, pedestrian and bicycle safety projects, transit facilities, and drainage and storm water capture projects in conjunction with any other allowable project; and;
Traffic control devices.
To receive additional RMRA funds, SB-1 imposes several requirements on public agencies that are contained in the Streets and Highways Code Section 2034. As set forth in the statute, the road repair and maintenance project must be approved by a Resolution of the City Council held at a regular public meeting. The resolution must contain a description and location of each proposed project, a proposed completion schedule, and the estimated useful life of each improvement.
The Commercial Street Improvement Slauson Ave (Sorensen Ave to Santa Fe Springs) Project has been determined by City staff that it meets the SB-1 requirements and recommends listing the project for SB-1 funding for FY 2024/25.
ANALYSIS
Approving Resolution No. 9914 will allow the City to provide partial funding to the Commercial Street Improvement Slauson Ave (Sorensen Ave to Santa Fe Springs) Project in the amount of $478,321 utilizing SB-1 funding received from the State of California. The funds will offset bond funding that can be reprogrammed for other projects.
ENVIRONMENTAL
Not applicable.
DISCUSSION
Not applicable.
SUMMARY/NEXT STEPS
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 4, 2024
Resolution No. 9914 – Adopt Commercial Street Improvement Slauson Avenue Project for Road Repair and Accountability Act of 2017 Funds (Fiscal Year 2024/25)
Upon approval by the City Council, City Staff will submit Resolution No. 9914 to the Local Streets and Roads program allowing the RMRA funding of $478,321 to be received for Fiscal Year 2024-2025.
ATTACHMENT:
A. Attachment A – Resolution No. 9914
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
APPROVED:
ITEM NO.:
RESOLUTION NO. 9914
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024-2025 FUNDED BY SB 1:
THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017), was passed by the Legislature and signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City are aware of the projects proposed for funding in the community and which projects have been completed each fiscal year; and WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City will receive an estimated $478,321.00 in RMRA funding in Fiscal Year 2024-2025 from SB 1; and
WHEREAS, this is the eighth year in which the City is receiving SB 1 funding and will enable the City of Santa Fe Springs to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate streets, roads, and add active transportation infrastructure throughout the City this year and similar projects into the future; and
ATTACHMENT A
APPROVED:
ITEM NO.:
WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in a “low risk” condition and this revenue will help increase the overall quality of the City’s road system and over the next decade will bring the City’s streets and roads into “good” condition; and
WHEREAS, the SB 1 project list and overall investment in the City’s local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS HEREBY RESOLVES AS FOLLOWS:
1. The foregoing recitals are true and correct.
2. The following project will be funded in-part or solely with Fiscal Year 2024-2025 Road Maintenance and Rehabilitation Account revenues:
Project Title: Commercial Street Improvement Slauson Ave (Sorensen Ave to Santa Fe Springs Rd)
Project Description: The project will consist of the grind and cap asphalt concrete pavement for specific streets and a slurry seal for the remaining streets. The new paving section will support vehicular carloads, and increase pavement service life.
Additionally, the project also includes the removal and replacement of curb and gutter, sidewalks, curb ramps, driveways, culverts and the installation of storm water screen covers, as needed.
Project Location: The project limits encompass Slauson Ave, from Sorensen Avenue to Santa Fe Springs Road.
Estimated Project Schedule:
Start date: November 2024
Completion date: March 2025
Estimated Project Useful Life: The City's Pavement Management System calculates a useful life of 20 years added to the current roadway lifecycle.
APPROVED:
ITEM NO.:
PASSED AND ADOPTED by the City Council of City of Santa Fe Springs, State of California this 4th day of June, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Jay Sarno, Mayor
ATTEST:
Fernando N. Muñoz, Deputy City Clerk
ITEM # 24
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Cuong Nguyen, Director of Community Development
SUBJECT: RESOLUTION NO. 9912 OF THE CITY COUNCIL OF THE CITY OF
SANTA FE SPRINGS WAIVING THE REQUIREMENTS OF CHAPTER
117 (OIL & GAS) OF THE SANTA FE SPRINGS CODE OF ORDINANCES FOR ONE UNLOCATED ABANDONED OIL WELL AT 12300 LAKELAND
ROAD, SANTA FE SPRINGS, CALIFORNIA, AND RELATED
ENVIRONMENTAL RELEASE AND INDEMNITY AGREEMENT
DATE: June 4, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1) Adopt Resolution No. 9912, waiving the requirement of Chapter 117 (Oil & Gas) of the Santa Fe Springs Municipal Code of Ordinance for an unlocated abandoned oil well at 12300 Lakeland Road, Santa Fe Springs, California (APN:
8025-002-026); and
2) Approve the Environmental Release and Indemnity Agreement between the City of Santa Fe Springs and Duke Realty Lakeland Road LP, to indemnify and release the City of Santa Fe Springs from any and all liability associated with the oil and gas wells (API 04-037-16095 and API 04-037-16096), located on property at 12300 Lakeland Road, Santa Fe Springs, California (APN: 8025- 002-026); and
3) Authorize the Mayor or designee to execute an Indemnity Agreement between the City of Santa Fe Springs and Duke Realty Lakeland Road LP.
FISCAL IMPACT
N/A
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 4, 2024
BACKGROUND
At the August 8, 2019, City Council Meeting, the City Council approved Ordinance No. 1104, which amended the procedures regarding the abandonment of oil wells as set forth in Chapter 117 (Oil & Gas) of the Code of Santa Fe Springs (the “Oil & Gas Ordinances”).
Chapter 117 allows the Director of Planning, in consultation with the Fire Chief, to conditionally authorize issuance of a building and/or grading permit for property that contain any active or abandoned wells, even if the California Geologic Energy Management Division (CalGEM), determines that a well was not abandoned to its current standards. One of the requirements is to execute and record against the property an environmental release and indemnity agreement providing that the property owner and assignees release, indemnify and hold harmless the City against any and all claims, obligations, and causes of action of any kind or nature whatsoever, known or unknown, for personal injury or death, property damage, economic loss, and fines and penalties.
On September 12, 2022, the Planning Commission approved Development Plan Approval (DPA) Case No. 997, permitting the construction of a new +/- 185,450 sq. ft. concrete tiltup industrial building and related improvements on the property located at 12300 Lakeland Road (APN: 8025-002-026) in the M-2-BP, Heavy Manufacturing - Buffer Parking, Zone. As described in more detail below, CalGEM identified two abandoned oil wells in the footprint of the project. One well was successfully reabandoned but the other well could not be located despite the property owner’s best efforts.
ANALYSIS/DISCUSSION
On May 10, 2023, CalGEM issued its Construction Site Well Review (“CSWR”) Report ID 1012782 indicating that there was one abandoned oil well and one idle oil well located within the footprint of the project that were not abandoned to current CalGEM requirements. CalGEM believes that the wells, Santa Fe Springs Oil Syndicate 2 Well 1 (API 0403716095, abandoned 10/9/1924) and Santa Fe Springs Oil Syndicate 2 Well 3 (API 0403716096, idled at the time the CSWR was issued) will be built over or have future access impeded, and CalGEM categorically advises against building over, or in any way impeding access to, oil, gas, and geothermal wells, and advises that all wells identified be tested for liquid and gas leakage.
The property owner successfully exposed and located the Santa Fe Springs Syndicate 2 Well 3 prior to abandoning this well. The downhole portion of the abandonment was completed on October 2, 2023. The “Oil Well Leak Test - APN #8025-002-026” by Methane Specialists dated October 3, 2023 demonstrates that this well is not leaking after completion of the abandonment. CalGEM performed the final surface inspection of the well on October 4, 2023, and issued a letter approving of the abandonment and stating that abandonment meets regulatory standards on December 9, 2023.
The property owner expended great effort attempting to locate the Santa Fe Springs 2 Well 1 with no success. These efforts included:
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 4, 2024
(a) reviewing CalGEM WellFinder maps of the area;
(b) reviewing historical aerial photographs of the area; (c) performing a magnetometer survey of the site; and
(d) excavating the area that the maps, aerial photographs, and magnetometer indicated as the most likely location of the well.
Their extensive efforts to locate the well are detailed in the “Well Safety Engineering Report – Santa Fe Springs Syndicate 2 Well 1” by Stanley Brown, PE dated June 12, 2023. The “Oil Well Executive Summary Report – Real Estate Development in the Santa Fe Springs Field by Duke Realty Lakeland Road LP” by Stanley Brown, PE dated October 12, 2023 claims that the top of the casing in this well is far below ground. This claim was based on information contained in the CalGEM well history.
The City believes that the owner has demonstrated that Santa Fe Springs Syndicate 2 Well 1 is in the position shown in the 'Oil Wells Exhibit for Prologis Lakeland Industrial Building, 12300 Lakeland Drive, and agrees that the top of the casing in this well is far below ground.
SUMMARY
Chapter 117 of the Code of Santa Fe Springs (Oil and Gas) does not have procedures to address abandoned wells recorded by CalGEM that cannot be located. Staff therefore recommends that the City approve Resolution No. 9912 to waive the requirements of Chapter 117 to address the unlocated oil well and thereby allow for the issuance of building permits and/or grading permits with regards Santa Fe Springs Syndicate 2 Well
1. The Owner must promptly inform the City of Santa Fe Springs upon encountering this well or discovering unknown wells during development activities. Development should be halted, and the Owner should await further instructions from the City before proceeding with any further development.
Additionally, staff recommends that the City and the owner enter into an Environmental Release and Indemnity Agreement, setting forth the owner’s obligation to indemnify and release the City from liability associated with all oil and gas wells on the subject property.
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 4, 2024
ATTACHMENT(S):
A. Environmental Release and Indemnity Agreement
1. Legal Description
2. Attachment B: Methane Mitigation Plan
3. Attachment C: Well Access Plan
B. Resolution No. 9912
MULTI-MEDIA MANAGEMENT PLAN
12300 Lakeland Road
Santa Fe Springs, California 90670
Assessor Parcel Number (APN): 8025-002-026
Prologis, Inc.
Pier 1, Bay 1
San Francisco, CA 94111
Project No. 01221236.01 | February 20, 2023
3900 Kilroy Airport Way, Suite 100
Long Beach, California 90806
(562) 426-9544
Multi-Media Management Plan – 12300 Lakeland Road www.scsengineers.com This Multi-Media Management Plan for the property located at 12300 Lakeland Road in Santa Fe Springs, California, dated February 20, 2023, was prepared and reviewed by the following:
Megan Hente
Senior Project Professional
SCS ENGINEERS
Justin Rauzon, REPA
Senior Project Manager
SCS ENGINEERS
Ashley P. Hutchens, REPA
Project Director
SCS ENGINEERS
9400 Santa Fe Springs Road, Santa Fe Springs, CA
Multi-Media Management Plan – 12300 Lakeland Road www.scsengineers.com i
Table of Contents
Section Page
DISCLAIMER .......................................................................................................................................... iii 1 INTRODUCTION ............................................................................................................................. 1 Introduction........................................................................................................................................1 Objectives...........................................................................................................................................1 Location..............................................................................................................................................1 2 BACKGROUND ............................................................................................................................... 1 Setting and Site History .....................................................................................................................1 Previous Investigations......................................................................................................................2 Phase I ESA/Phase II ESA Investigation .................................................................................2 Land Use/Topograpy .........................................................................................................................4 Climate................................................................................................................................................5 Geology and Soils...............................................................................................................................5 Hydrogeology......................................................................................................................................5 3 PRE-CONSTRUCTION ACTIVITIES ................................................................................................... 5 Site Development Plans ....................................................................................................................5 Oil Well Location ................................................................................................................................6 Regulatory Framework.......................................................................................................................6 Health and Safety Plan......................................................................................................................7 Environmental Monitoring.................................................................................................................7 Roles & Responsibilities....................................................................................................................7 Environmental Consultant.......................................................................................................7 Contractor.................................................................................................................................8 Owner's Participants ................................................................................................................8 Individual Responsibilities.......................................................................................................8 4 GENERAL CONSTRUCTION ACTIVITIES .......................................................................................... 9 Soil Handling ......................................................................................................................................9 Fugitive Dust and Vapor Control .....................................................................................................10 Soil Excavation and Stockpiling ......................................................................................................10 5 SOIL MONITORING DURING CONSTRUCTION .............................................................................11 Soil Monitoring .................................................................................................................................11 Visual Observation...........................................................................................................................11 Sample Collection and Testing........................................................................................................11 Evaluation of Analytical Data ..........................................................................................................12 Responding to Unknown Conditions...............................................................................................12 Import Fill Soil Requirements..........................................................................................................13 6 POST-CONSTRUCTION ACTIVITIES ...............................................................................................13 Surveying..........................................................................................................................................13 Documentation ................................................................................................................................13 7 REFERENCES ..............................................................................................................................14
9400 Santa Fe Springs Road, Santa Fe Springs, CA
Multi-Media Management Plan – 12300 Lakeland Road www.scsengineers.com i i
Figures
1 2
Site Location Map
Aerial Image of Property with Areas of Concern
Appendices
A Proposed Development Plan
B Previous Reports
9400 Santa Fe Springs Road, Santa Fe Springs, CA
Multi-Media Management Plan – 12300 Lakeland Road www.scsengineers.com iii
DISCLAIMER
This Multi-Media Management Plan has been prepared with specific application to the property located at 12300 Lakeland Road, Santa Fe Springs, California, in accordance with the care and skill generally exercised by reputable professionals, under similar circumstances, in this or similar localities. No other warranty, express or implied, is made as to the professional opinions presented herein. No other party, known or unknown to SCS, is intended as a beneficiary of this work product, its content, or information embedded therein. Third parties use this report at their own risk.
Multi-Media Management Plan – 12300 Lakeland Road, Santa Fe Springs, CA www.scsengineers.com 1 1 INTRODUCTION
INTRODUCTION
SCS Engineers (SCS) was retained by Prologis, Inc. for itself and on behalf of its subsidiary and affiliate Prologis, L.P., and its subsidiaries, affiliates, related parties (specifically including any 1031 exchange entities), successors and assigns (hereafter “Prologis”), to prepare this Multi-Media Management Plan (MMP) to be used during pre-demolition, demolition, grading, redevelopment, and other tasks at the property located at 12300 Lakeland Road, Santa Fe Springs, California (the “Property”). A map showing the general location of the Property and surrounding area is provided as Figure 1.
OBJECTIVES
The objective of this MMP is to provide guidance for managing impacted soil, if encountered, during activities associated with future redevelopment of the Property. The Property is currently occupied by four commercial/industrial structures, asphalt-paved parking, storage yard areas and a gravel area used for parking. An aerial image of the Property is provided as Figure 2. Coast Iron & Steel Company (Coast Iron), the former Property owner, has already vacated the majority of the Property. Coast Iron leased the gravel parking area at the northwestern portion of the Property and an approximately 1- acre area at the southwestern portion of the Property (with two primary structures and a canopycovered hazardous materials storage area) to UTC Aerospace Systems (UTC), the owner and operator of the adjoining site to the west. UTC’s lease of the gravel parking area and southwestern portion of the Property ends in April 2023, after which the entire Property will be vacant. Prologis is making preparations to demolish the buildings for site redevelopment. The proposed plan for the Property calls for its redevelopment with an approximately 185,056-square-foot warehouse with asphaltpaved parking and landscaped areas. A design plan for the proposed development is provided in Appendix A.
The MMP will be implemented to provide guidance during pre-demolition and demolition activities and to outline contingency measures to be taken in the event that visual or other indications of hazardous material/waste impacts and/or subsurface features (e.g., oil/gas wells, underground storage tanks [USTs], sumps, clarifiers, septic tanks, etc.) are encountered during grading and development activities. This MMP addresses soil management, movement, and temporary storage during redevelopment activities and is not intended to be a remediation plan for any residual impacts that may be present on the Property.
LOCATION
The Property comprises 8.42 acres of industrial land and is located at the southeastern corner of the intersection of Lakeland Road and Norwalk Boulevard in Santa Fe Springs, California. It has been assigned assessor parcel number (APN) 8025-002-026.
2 BACKGROUND
The following sections briefly summarize historical use, previous environmental investigations, MMP applicability, and the regulatory status associated with the Property.
SETTING AND SITE HISTORY
The majority of the Property is developed with the former Coast Iron facilities, which consist of an office building (approximately 4,000 square foot footprint), an approximately 50,000-square-foot steel fabrication building, and asphalt-paved parking and storage yard areas. For more than 40 Multi-Media Management Plan – 12300 Lakeland Road, Santa Fe Springs, CA www.scsengineers.com 2 years, Coast Iron has leased approximately one acre at the southwestern corner of the Property to the adjoining facility to the west (11120 Norwalk Boulevard), currently operated by UTC. The UTC portion of the Property is developed with two warehouse structures, each with an approximate area of 7,500 square feet. UTC also currently leases a gravel parking area at the northwestern portion of the Property (approximately 0.8 acres).
Historically, the Property was occupied by what appeared to be a rural residence as early as 1896.
By 1923 and 1925, the residence/structure was no longer depicted in historical documents reviewed, but there were three oil wells depicted on the Property, as the Property is situated in the southwestern portion of the Santa Fe Springs oil field. Between 1928 and the early 1940’s, a small structure, likely related to oil exploration activities was present on the north-central portion of the Property. By 1947, a few additional small structures were added at the northwestern portion of the Property. Outdoor equipment storage was also present along the western boundary. In 1963, Coast Iron developed its steel fabrication building on the eastern side of the Property. In 1966, the office building was added at the northeastern corner of the Property. The two industrial buildings on the southwestern portion of the Property, associated with the adjoining facility to the west, were constructed in 1965 and 1967. Coast Iron installed two gasoline USTs (5,000 and 9,970-gallon capacities) in 1974. These USTs were subsequently removed in 1989. The small industrial buildings on the northwestern portion of the Property were demolished in the mid-2000s, leaving the graded gravel area subsequently leased to UTC.
SCS completed a Phase I Environmental Site Assessment (Phase I ESA) and Limited Phase II Soil and Soil Vapor Investigation (Phase II Investigation) report, dated January 31, 2022 for the Property. In addition, SCS completed a Methane Gas Assessment Report for the Property, dated December 15, 2021, concurrently with the Phase II ESA. A summary of the reports and findings are below.
PREVIOUS INVESTIGATIONS
Phase I ESA/Phase II ESA Investigation
The Phase I ESA identified environmental conditions and Controlled Recognized Environmental Conditions (CRECs) in connection with the Property. Based on the findings of the Phase I ESA, SCS recommended a Phase II Investigation and Methane Gas Assessment. Supporting sections, figures, and tables of relevant reports are included in Appendix B. Based on the findings of the Phase I ESA, the Phase II Investigation, and the Methane Gas Assessment, the summary below provides detailed information regarding potential hazards that may be encountered during pre-demolition and demolition activities, which will be subject to this MMP. • The environmental database report mapped the western two-thirds of the Property within the boundary of the Omega Chemical Superfund Site. The Omega Chemical site is physically located approximately three miles northeast of the Property. Omega Chemical and related parties are responsible for cleanup of a groundwater plume that extends approximately five miles, including beneath the Property. The primary contaminants of concern are volatile organic compounds (VOCs), especially tetrachloroethene (PCE), trichloroethene (TCE), and 1,1-dichloroethene (1,1-DCE). A review of available Omega Chemical Superfund information, indicated that the Property was situated in an area of Operable Unit 2 (OU-2), in need of additional investigation. Based on groundwater plume maps, chlorinated VOCs are present in downgradient groundwater wells south of the Property at concentrations up to 130 micrograms per liter (µg/L), above their corresponding California Maximum Contaminant Levels (MCLs).
During the UTC facility inspection, SCS observed storage of two 1-liter bottles of 1,2- dichloroethane (1,2-DCA), a chlorinated solvent (and known PCE breakdown product). Given Multi-Media Management Plan – 12300 Lakeland Road, Santa Fe Springs, CA www.scsengineers.com 3 known chlorinated solvent impacts to regional groundwater from offsite, upgradient sources, SCS considered the storage of this chemical onsite an environmental condition that warranted additional investigation (soil vapor sampling) in the concurrent Phase II soil vapor investigation.
• The environmental database report also contained information about the former Powerine (Cenco) refinery, historically located across the streets to the northeast and east of the Property. The former Powerine facility is also known to have contaminated regional groundwater with total petroleum hydrocarbons (TPH) and petroleum-related VOCs. The Powerine refinery groundwater plume extends beneath the eastern side of the Property and likely co-mingles with the Omega Chemical Superfund plume. The former Powerine refinery areas were redeveloped over the past 20 years, but remediation activities for deep soil vapor (below 10 feet) and in groundwater are ongoing. Remedial actions across the street to the northeast include soil vapor extraction (SVE), air injection, and air-sparge wells. The Powerine responsible parties attribute chlorinated VOCs at their sites to offsite, upgradient sources.
SCS also recommended Phase II Investigation to evaluate whether releases from the former Powerine facility were migrating to shallow soil vapor at the Property (vapor encroachment condition, VEC).
• According to files from the Santa Fe Springs Fire Department (SFSFD), USTs were formerly utilized on the Property from at least 1974 through 1989. SFSFD files indicated two tanks were removed in 1989. An Underground Storage Tank Removal report prepared by Vadose, Inc., indicated soil samples from beneath the tanks and dispensers did not detect TPH or fuel-related VOCs. A No Further Action (NFA) letter for the USTs removed was issued by the SFSFD.
The SFSFD files also contained a 1998 Phase II Environmental Site Assessment Report prepared by Norcal Engineering. The Norcal Phase II investigation was conducted to evaluate areas of concern identified in a prior Phase I ESA, a copy of which was not in the SFSFD files and was not available to SCS. The areas of concern included the following:
o Two former sumps,
o Four former cesspools and one septic tank,
o A former concrete well and stand pipe,
o The former gasoline UST area,
o Two dry oil well areas,
o An elevated concrete block area (former use of area unknown), and o A clarifier.
The locations of these features (if known, based on historical review) are depicted on Figure
2. The 1998 Phase II investigation included 13 soil borings to depths ranging from 15 to 40 feet below ground surface (bgs). Investigated areas were located on the Coast Iron facility and the northwestern portion of the Property (prior to the demolition of the former structures). Soil samples were selectively analyzed for TPH, VOCs, and Title 22 metals.
Ultimately, all TPH concentrations were detected at levels below their corresponding soil screening levels (SSLs). VOCs were not detected in any of the soil samples. Metals concentrations were consistent with typical background ranges in California soils. Based on the results of the Phase II investigation, Norcal recommended no further action. None of the features discussed above were observed by SCS during the Phase I ESA site inspections conducted on October 12 and 22, 2021.
Multi-Media Management Plan – 12300 Lakeland Road, Santa Fe Springs, CA www.scsengineers.com 4 • Three former oil wells were located on or immediately adjacent to the Property (Figure 2).
One was located at the center of the gravel parking area on the northwestern portion of the Property, one along the north-central edge of the Property, and one at the northeastern edge of the Property (which was likely situated offsite to the east in the Getty Drive right-of-way).
Methane issues constitute a business environmental risk (BER). SCS conducted methane sampling concurrently with the Phase II Investigation (discussed further below).
SCS conducted a Limited Phase II Soil and Soil Vapor investigation at the Property on November 10 and 11, 2021 to assess the potential for subsurface impacts from past on-site operations and/or vapor migration. As part of the assessment, SCS installed 22 temporary soil vapor probes at locations across the Property (refer to the report figures enclosed in Appendix B).
Based on results from this investigation, SCS concluded the following:
• PCE and fuel-related VOCs (benzene, toluene, and xylenes) were detected in soil vapor at concentrations below their corresponding Department of Toxic Substances Control (DTSC) recommended screening levels (DTSC-Recommended SLs) for existing and future commercial/industrial land use scenarios.
• Soil samples were collected in the vicinity of the former USTs, near the hazardous material/waste storage compounds, near former oil wells, at the location of a former clarifier, and near an area of stained concrete at the base of a hydraulic press. The soil sampling did not show evidence of a significant release of TPH, VOCs, or metals at the Property. • The results of the 1998 Phase II soil investigation and the SCS Phase II investigation did not identify significant contaminant releases at the Property. The results also suggested that remedial actions being implemented at the former Powerine facility are controlling potential vapor migration of fuel-related VOCs to the Property.
• Based on the available information, SCS considers the regional contamination associated with the former Omega Chemical Superfund Site and the former Powerine refinery facility to be Controlled Recognized Environmental Conditions (CRECs) with respect to the Property.
As discussed above, SCS conducted a Methane Gas Assessment Report for the Property, dated December 15, 2021. The Santa Fe Springs Ordinance 955 (the “Ordinance”) requires that a methane investigation be conducted prior to new commercial/industrial construction. SCS conducted a methane assessment of the Property to determine if additional methane monitoring or mitigation measures would be required in accordance with the Ordinance.
Based on the results of the investigation, SCS concluded the following:
• The Property lies within the designated Santa Fe Springs Methane Zone. • Methane was NOT detected above the instrument’s detection capabilities of 0.1% by volume in air during either of the two monitoring events.
Following the investigations discussed above, SCS concluded that additional investigation was not warranted.
LAND USE/TOPOGRAPY
The Property is located within the Santa Fe Springs Plain Subgeomorphic Province of the Los Angeles Coastal Plain at an elevation of approximately 130 feet above mean sea level. This plain is a slightly Multi-Media Management Plan – 12300 Lakeland Road, Santa Fe Springs, CA www.scsengineers.com 5 rolling topographic feature sloping gently to the northeast in the vicinity of the Property, due to the northwest trending Santa Fe Springs–Coyote Hills anticlinal system. Prominent topographic features in the area include the Puente and Coyote Hills to the northeast, east, and southeast. The San Gabriel River is located approximately 1.75 miles west of the site and flows from north‐northeast to south-southwest.
CLIMATE
The Property is located within the South Coast Air Basin, with a climate generally characterized by sparse winter rainfall and dry hot summers tempered by cool ocean breezes. The mild climatological pattern is interrupted infrequently by periods of extremely hot weather, winter storms, and Santa Ana winds. The annual average temperature is 67°F. On average, August is the warmest month while January is the coolest month. Most of the annual rainfall occurs between November and April and annual average rainfall is approximately 12.1 inches in the area of the Property.
GEOLOGY AND SOILS
The Los Angeles Coastal Plain generally consists of alluvial materials deposited by the Los Angeles, San Gabriel, and Santa Ana Rivers. In the vicinity of the Property, the Santa Fe Springs Plain consists of the late Pleistocene alluvium of the Lakewood Formation. The Lakewood Formation overlies the lower Pleistocene San Pedro Formation and the Pliocene Pico Formation. The Lakewood Formation consists of interbedded clays, silts, silty sands, and sands representative of stream‐type alluvial and floodplain deposits. During the Phase II soil sampling conducted at the Property, SCS observed silty fine sand, clayey fine sand, and clay to 15 feet bgs. Previous subsurface investigations conducted at the Goodman facility across the street to the north-northeast identified interbedded alluvial sediments ranging in texture from poorly graded sands through clays. The 1998 Phase II investigation at the Property identified silty sand to approximately 10 to 20 feet bgs, with sand beneath the silty sand to 40 feet bgs (Norcal, January 1998).
HYDROGEOLOGY
Based on information for nearby groundwater wells reviewed on the State Water Resources Control Board (SWRCB) GeoTracker website, including those for the former Powerine refinery site located across the street the north-northeast (GeoTracker ID: SL372492442), first groundwater is approximately 85 to 95 feet bgs. The groundwater flow direction in the vicinity of the Property is generally to the south (Murex, July 1, 2012 and Ramboll, July 14, 2021). Regional groundwater is impacted with releases of chlorinated solvents associated with the Omega Chemical Superfund Site and the fuel-related VOCs associated with the former Powerine/Cenco Refinery. 3 PRE-CONSTRUCTION ACTIVITIES
SITE DEVELOPMENT PLANS
The intended future use of the Property is a commercial/industrial warehouse. Current redevelopment plans call for the demolition of the existing structures, removal of slabs and existing foundations. The current proposed development plan calls for construction of a 185,056-square-foot warehouse (Appendix A). Although the details of this development plan are subject to change, site use will remain commercial/industrial. No residential or other sensitive receptor use (hospital, daycare, etc.) is contemplated.
Multi-Media Management Plan – 12300 Lakeland Road, Santa Fe Springs, CA www.scsengineers.com 6 OIL WELL LOCATION
Prior to demolition of the existing structures, pre-demolition activities will include exploration to locate the former oil wells. If found, digging will occur in the area to expose the well heads for leak testing. Testing will be conducted in accordance with California Geologic Energy Management Division (CalGEM) guidance.
REGULATORY FRAMEWORK
The following regulatory requirements and/or notifications may be required if potentially impacted soil is encountered during ground disturbance redevelopment activities:
• At least three working days prior to conducting any subsurface work, DigAlert (Underground Service Alert) must be contacted.
• In the event that VOC impacted soil is encountered, notification will be made to the South Coast Air Quality Management District (SCAQMD) for Rule 1166, excavation of VOCimpacted soil. If VOC-impacted soil is identified or suspected, field monitoring will be conducted as required under the Rule. If VOC detections reach or exceed 50 parts per million, further grading or excavation mitigation measures must be implemented in accordance with the Rule to minimize releases of VOCs to air. Monitoring using a photo ionization detector (PID) and record keeping is required for submittal to SCAQMD. • Best available dust control measures and monitoring for fugitive dust will be required in accordance with SCAQMD Rule 403. If impacted soil is encountered, monitoring for nuisance odors will be conducted in accordance with SCAQMD Rule 402. The General or Grading Contractor will be directed to take additional measures, as necessary, such as application of water or a change in operations or equipment in order to properly manage dust or nuisance odors from leaving the Property. Based on the results of past investigations, implementation of Rule 1466 (control of particulate emissions from soils with toxic air contaminants) is not expected to be necessary. However, as with Rule 1166 monitoring, if suspected contamination is uncovered during the grading process and excavation that would be subject to Rule 1466 is to be conducted, it will be implemented.
• A Storm Water Pollution Prevention Plan (SWPPP) for construction will need to be in place prior to the start of grading.
• The Methane Gas Assessment Report conducted by SCS, dated December 15, 2021, will need to be submitted to the SFSFD, with a copy to the Department of Planning and Development, to fulfill requirements related to the Ordinance. The results of that assessment do not indicate a need for methane mitigation; however, Fire Chief concurrence with that conclusion will be required.
• No additional USTs are known to be on the Property. If one or more USTs is identified during the grading process, UST removal, will be conducted with oversight by the SFSFD. • No additional clarifiers are known to be on the Property. If one or more clarifiers is identified during the grading process, clarifier removal, if any, will be conducted with oversight by the appropriate regulatory authority, likely SFSFD and/or the Los Angeles County Department of Public Works (LACDPW).
• Oil well reabandonment activities, if any, will be conducted with oversight by CalGEM.
This MMP shall be referred to during potential abandonment activities.
Multi-Media Management Plan – 12300 Lakeland Road, Santa Fe Springs, CA www.scsengineers.com 7 • Contractors performing work directly involving impacted soil will be required to possess an active California state contractor’s license with a Hazardous Substances Removal (HAZWOPER) certification.
Other agency involvement will include items such as filing of a grading plan with the City of Santa Fe Springs.
HEALTH AND SAFETY PLAN
A site-specific Health and Safety Plan (HASP) will need to be prepared for the Property. If it is required for the MMP to be implemented, the HASP will be in effect for all activities associated with the MMP, including potential excavation, grading, soil sampling, air monitoring, and other activities at the Property overseen by SCS. Contractors working on the Property are expected to be operating under their own health and safety plans.
ENVIRONMENTAL MONITORING
In accordance with SCAQMD Rules, air monitoring and control measures for fugitive dust will be required. Based on the past investigation data, an air monitoring/health and safety professional will not need to be present during grading activities. However, such personnel will be needed on a contingency basis if areas of contamination are identified and will be removed during the grading process. If any contaminated soil is identified that needs to be managed during the grading process, the air monitoring/health and safety professional’s oversight activities will include recording monitoring data on field sheets, which will be kept as part of project documentation.
Monitoring may include one or more of the following:
• Monitoring meteorological conditions that could lead to excessive dust levels may require use of on-site meteorological instrumentation and/or coordination with off-site meteorological professionals to identify conditions that require cessation of work, for instance winds in excess of 25 miles per hour (mph) for a duration of 15 minutes. • Deployment of real-time aerosol monitors and industrial hygiene air sampling equipment and media to measure dust levels and/or concentration of contaminants of potential concern (COPCs) in dust.
• If sampling of suspected contamination uncovered during grading confirms the presence of VOCs in soil, vapor concentrations will be monitored during excavation of the affected area using an organic vapor analyzer fitted with a PID. As discussed above, if readings using the PID reach or exceed 50 parts per million, the provisions of SCAQMD Rule 1166 will then be implemented.
Environmental monitoring will also be discussed in the site-specific HASP.
ROLES & RESPONSIBILITIES
Environmental Consultant
SCS will act as the environmental consultant and provide field oversight and management services for the MMP. SCS personnel may include an Environmental Program Manager (EPM) and Environmental Field Coordinator (EFC). The SCS EFC will have current health and safety certifications discussed in the site-specific HASP. The following personnel will be the main points of contact for SCS. The EFC is to be determined.
Multi-Media Management Plan – 12300 Lakeland Road, Santa Fe Springs, CA www.scsengineers.com 8 • Justin Rauzon (EPM)– [email protected]; (562) 533-4337 • Ashley Hutchens (secondary point of contact) – [email protected]; (562) 572- 4097
Contractor
The designated general contractor (GC) for the project will provide oversight and management services for all aspects of the grading and redevelopment. The GC will be responsible for notifying the Owner and environmental consultant in the event that suspected impacted soil is identified.
Under that scenario, SCS and the GC will work together as the MMP is implemented. The contact for the GC is to be determined.
Owner's Participants
The following will be the main points of contact for the Owner:
• Annie Chen - Development Manager ([email protected]; (626) 241-2011). • Manasi Chavan – Environmental Manager ([email protected]; (562) 376-9232) Individual Responsibilities
Environmental Consultant's Program Manager
The EPM will perform the following tasks:
• Monitor the work of the EFC;
• Communicate field activities to the Owner’s Construction Manager; • Communicate with the EFC to investigate previously unknown features and other environmental conditions, if encountered;
• After consultation with the EFC and the Owner’s Construction Manager, characterize, delineate, and supervise the proper management of unknown features, and other unanticipated environmental conditions;
• Evaluate results of all soil sampling conducted;
• Review reports of field activities;
• Initiate and approve all non-emergency contacts with the appropriate agencies.
Environmental Field Coordinator (EFC)
The EFC will perform the following tasks:
• Monitor grading operations visually and with the appropriate monitoring equipment to assess potential unknowns and respond to requests based on questions and findings from the contractor’s representative;
• Provide oversight of the implementation of the MMP and Health & Safety Plan including air monitoring;
• Collect soil samples and arrange for laboratory analyses, if determined to be necessary; Multi-Media Management Plan – 12300 Lakeland Road, Santa Fe Springs, CA www.scsengineers.com 9 • Maintain records of soil sample locations, if necessary; • Report suspected unknown features and other unanticipated environmental conditions to the EPM;
• Supervise activities related to investigating and remediating unknown features and other unanticipated environmental conditions;
• Review reports of field activities.
Contractor's Field Coordinator
The Contractor's Field Coordinator shall be responsible for the following tasks:
• Coordinate field activities with the EFC;
• Coordinate with the EPM regarding identification and removal of impacted soil or other unknown structures found during grading;
• Excavate and stockpile impacted soil, as directed by the EPC or EPM that may be encountered during grading;
• Cover and assist in labeling and managing stockpiles, as directed by SCS. 4 GENERAL CONSTRUCTION ACTIVITIES
SOIL HANDLING
If impacted soil is encountered, the area will be delineated as necessary with cones, caution tape, stakes, chalk, or flagging and the area will not be disturbed further until an environmental professional is onsite for observation and determination of whether testing and/or excavation work is required. Stockpile staging areas will be delineated prior to the start of excavation. All excavations will conform to applicable regulations including Cal/OSHA Construction Safety Orders.
The specific equipment, means, and methods to be utilized for soil removal, handling, and disposition will be selected based on the nature of the work to be conducted and its location on the Property. Following is a summary of potential soil removal and handling tasks, however it is possible that certain activities will not involve all of the listed tasks:
• Mobilization of equipment, supplies, and manpower. Anticipated equipment to be used may include excavators, backhoes, dump trucks, loaders, and a water truck. Support facilities such as toilets, fencing, and signage will also be located on-site. • Areas from which contaminated or potentially contaminated soil is being excavated, disturbed, or handled will be secured by temporary fencing and/or caution tape, as appropriate. Exclusion and support zones, if any, staging areas, and decontamination pads will also be delineated.
• Provide traffic control signage and flagging as necessary. • Provide appropriate dust and vapor control and monitoring in accordance with applicable SCAQMD rules.
• The EFC will be present full-time during soil removal and handling activities in areas in which contaminated soil has been encountered or has the potential to be encountered.
This individual will be responsible for observations of soil conditions, air monitoring, Multi-Media Management Plan – 12300 Lakeland Road, Santa Fe Springs, CA www.scsengineers.com 10 maintaining communications, ensuring compliance with this MMP, and any oversight of sampling.
If excavation is conducted during the rainy season (November through April), provisions will need to be made to prevent off-site migration of sediment in runoff. Best management practices should be implemented for runoff control in accordance with the construction permit, regulatory requirements, and the SWPPP. Measures may include placement of sandbags, straw rolls, and/or hay bales to control runoff and to act as filters. If precipitation accumulates within any excavation, it will be pumped out and disposed in accordance with federal, state, and local regulations.
FUGITIVE DUST AND VAPOR CONTROL
Appropriate procedures will be implemented to control the generation of airborne dust by soil removal activities, including, but not limited to, some or all of the following:
• Generation of dust and emission of VOCs (if any) during Property redevelopment activities will be minimized, as necessary, by the use of water as a dust suppressant. The water will be available from on-site water service, via a water truck, or through a metered discharge from a fire hydrant located on or proximate to the Property. When necessary, the grading contractor will control dust generation by spraying water prior to daily work activities, during excavation/loading activities (as necessary to maintain concentrations below action levels), and at truck staging locations. During the Property construction activities, watering equipment will be continuously available to provide proper control measures.
• Activities that have the potential to generate fugitive dust will cease in the event wind conditions change creating an uncontrollable condition. If required, the EFC will monitor on-site meteorological instrumentation and/or coordinate with off-site meteorological professionals to identify conditions that require cessation of work.
SOIL EXCAVATION AND STOCKPILING
Impacted soil that is excavated and not immediately removed from the Property will be stockpiled on and covered with plastic sheeting to control dust and minimize exposure to precipitation. The edges of the plastic sheeting will have an overlap of at least 24 inches. Plastic sheeting will be secured at the base of the stockpile and along seams of overlapping plastic sheeting, if any, with sandbags or by equivalent means. If a stockpile remains on site during the rainy season, a perimeter sediment barrier, constructed of material such as straw bales or fiber roll, will also be installed. The stockpiles will remain covered until the soil is ready for final disposition.
Biweekly inspection of stockpiles will be conducted, as appropriate, to verify cover integrity. Any gaps, tears, or other deficiencies will be documented by the EFC and corrected immediately. Records will be kept of stockpile inspections and any repairs made. During stockpile removal, only the working face of the stockpile will be uncovered.
If the stockpiled impacted soil is to be transported off site for disposal or recycling, the soil will be profiled for waste characteristics. Waste profiling will consist of collecting soil samples for laboratory analysis at the frequency required by the disposal/recycling facility to which the soil is to be transported. A minimum of four samples will be collected from a stockpile of up to 1,000 cubic yards. For each approximately 500 cubic yards of stockpile material, an additional sample will be collected and analyzed.
Multi-Media Management Plan – 12300 Lakeland Road, Santa Fe Springs, CA www.scsengineers.com 11 Soil samples will be analyzed for parameters required by the disposal/recycling facility. If no specific analytical program is required by the disposal/recycling facility, analysis will include VOCs, metals, and TPH by methods discussed below.
5 SOIL MONITORING DURING CONSTRUCTION
SOIL MONITORING
The following provides guidelines for characterizing, documenting, and handling soil impacted by potential COPCs that are encountered during site redevelopment. The monitoring and sampling activities to be performed include:
• Visual observation performed to detect areas of soil that may be impacted by TPH or other non-VOC hazardous materials, if encountered.
• VOC screening performed to document new or previously undetected sources of VOCs. • Soil sampling and chemical testing performed to evaluate concentrations of COPCs.
Freshly exposed soil will be evaluated by visual observation by the EFC and with handheld direct read instruments. Depending upon visual, olfactory, and direct reading instrument indicators, soil samples may be collected for chemical testing that will be performed by a state-certified laboratory, as discussed below.
VISUAL OBSERVATION
During pre-demolition, demolition, grading, and construction activities, visual observation of the exposed soil beneath building foundations, floors, pavement, and subsurface features will be conducted. A field form will be completed daily to document the areas of soil suspected of being impacted, if any. Soil color, observations of debris (if any), and subsurface features encountered will be recorded on the field sheets. Any observed discoloration, odor, or other evidence of potential hazardous materials will be documented and serve as the basis for further evaluation.
SAMPLE COLLECTION AND TESTING
Based on field indications, soil samples may be collected to evaluate the presence of suspected chemicals or compounds in exposed soil. Selected soil samples will be analyzed by an appropriately certified, off-site laboratory, with the analytical methods selected based on the following criteria:
• Visual and Olfactory Observation: Soil that is odorous or appears dark or oil stained will be analyzed for TPH by EPA Method 8015M modified and for VOCs by EPA Method 8260B. Soil that appears discolored in a manner typical of metals impacts (e.g., red, yellow, green, gray, silvery) will be analyzed for California Code of Regulations Title 22 metals using EPA Method 6010B/7000.
• Elevated VOC Levels: A soil sample (or samples) will be collected for laboratory testing if the headspace VOC measurement exceeds 100 ppm, as measured with a PID calibrated to hexane during the on-site screening. Samples may be analyzed for VOCs using EPA Method 8260 (VOCs) and/or TPH by EPA Method 8015M modified.
Soil samples for laboratory analysis will be collected using hand tools (for instance hand auger or hand trowel) and placed in glass jars, brass tubes, or other appropriate containers. Samples to be analyzed for VOCs (if deemed necessary) will be field preserved using EPA Method 5035. After Multi-Media Management Plan – 12300 Lakeland Road, Santa Fe Springs, CA www.scsengineers.com 12 collection, samples will be sealed, uniquely labeled, and placed in a chilled cooler pending delivery to the analytical laboratory. All soil samples will be tracked from point of collection through the laboratory using chain-of-custody documentation.
Re-useable soil sampling equipment (hand auger, trowel, shovel, etc.) will be decontaminated using the following steps to reduce the potential for cross-contamination. • Wash and scrub in non-phosphate detergent and potable water. • Rinse in potable water.
• Rinse in deionized water and air dry.
Investigation derived residuals, including decontamination water, will be managed in accordance with regulatory requirements.
EVALUATION OF ANALYTICAL DATA
Laboratory analytical data will be compared to appropriate regulatory screening levels including the DTSC’s Hero Note 3, U.S. Environmental Protection Agency (EPA) Regional Screening Levels, and/or the LARWQCB SSLs. Based on the depth to groundwater of approximately 85 to 95 feet bgs at the Property, the SSLs for petroleum hydrocarbons between 20 and 150 feet above groundwater are:
• TPH-g or gasoline-range hydrocarbons (C4-C12) – 500 mg/kg • TPH-d or diesel-range hydrocarbons (C13-C22) – 1,000 mg/kg • TPH-o or oil/heavy-range hydrocarbons (C23-C40) – 10,000 mg/kg.
If confirmation soil samples are required, any concentrations exceeding their respective screening levels may be subject to further excavation and additional confirmatory soil sampling and chemical testing.
As previously described, laboratory analytical data will also be used to characterize excavated soil to determine the appropriate location for off-site disposal. It is expected that only soil with indications of COPCs will be exported from the Property. Soil with no visual or olfactory evidence of impacts and not containing COPCs, may be reused on the Property. Soil export manifest records documenting the destination of all excavated and exported soil will be maintained.
RESPONDING TO UNKNOWN CONDITIONS
If previously unknown impacted soil is suspected (based on visual staining, odors, PID readings, or other observations), the area will be delineated and construction activity will cease in this area. The EFC will notify the contractor and EPM of the condition and sampling of the unknown material will occur. Analysis is expected to be conducted for TPH, metals, and/or VOCs, as appropriate. Analytical results will be compared to applicable regulatory screening levels. Based on this comparison, a determination will be made regarding soil disposition (reuse on site, off-site transport and disposal/recycling, etc.). The number of, and the methods used to collect the soil samples and the analyses to be performed will be selected by the supervising professional, and may include the following test methods:
• TPH with carbon chain range quantification (TPH-cc) using EPA Method 8015M (Modified).
• Metals using EPA Methods 6010B/7471.
• VOCs using EPA Method 8260B.
Additionally, if any UST or other subsurface features are encountered (i.e. oil wells, clarifiers, sumps, etc.), a similar approach will be taken, and appropriate permitting, as necessary, will be obtained for Multi-Media Management Plan – 12300 Lakeland Road, Santa Fe Springs, CA www.scsengineers.com 13 the removal of the feature(s). Any permitted removals will be conducted with appropriate regulatory oversight, documentation, and reporting.
Upon completion of any required action, the Contractor will be notified by the EPM that they can resume work in the area.
IMPORT FILL SOIL REQUIREMENTS
As appropriate, off-site soils brought to the Property for use as backfill (import fill), if necessary, will be tested in general conformance with the DTSC Information Advisory Clean Imported Fill Material document (2001). Import fill will be tested for target compounds based on knowledge of the fill source area; however, as a minimum, the fill should be tested for the following constituents (or have been tested and documented at the source):
• TPH-cc using EPA Method 8015.
• VOCs using EPA Method 8260B.
• Title 22 metals using EPA Methods 6010B/7471.
• Pesticides using EPA Method 8081A.
Other analyses may be required contingent on the source of the import fill or recommendations by the supervising professional. SCS recommends a minimum of one sample be collected for laboratory analysis per 750 cubic yards or 1,000 tons of import material. 6 POST-CONSTRUCTION ACTIVITIES
SURVEYING
While not expected as part of this MMP implementation, if contaminated soil is left in place, the location of this soil will be surveyed or recorded by use of geographic positioning system equipment.
Survey results, including maps, and survey notes will become part of project documentation.
DOCUMENTATION
Following the completion of construction, excavation, and disposition activities, a summary report will be prepared. This document will report on activities that occurred during this phase of project implementation. The report will include a summary of activities, locations of soil sources and final disposition of contaminated soil, if any, and estimated quantities of materials. Additionally, removal of any USTs or other subsurface features, if any, will be appropriately reported for submittal to the SFSFD, or other regulatory agency, as appropriate.
Multi-Media Management Plan – 12300 Lakeland Road, Santa Fe Springs, CA www.scsengineers.com 14 7 REFERENCES
California Department of Toxic Substance Control (DTSC) EnviroStor Website:
https://www.envirostor.dtsc.ca.gov/public/.
California Department of Toxic Substances Control (DTSC), Office of Human and Ecological Risk (HERO), June 2020. Human Health Risk Assessment (HHRA) Note Number 3.
California Environmental Protection Agency, State Water Resources Control Board (SWRCB), GeoTracker Website: http://geotracker.waterboards.ca.gov/.
California Regional Water Quality Control Board (RWQCB), April 2019. California Regulations to Drinking Water.c
Geosyntec Consultants. April 12, 2017. Final Leading Edge Investigation Work Plan: Omega Chemical Corporation Superfund Site Operable Unit 2.
Geosyntec Consultants. March 19, 2018. 2017 Work Area Monitoring Report: Omega Chemical Corporation Superfund Site Operable Unite 2.
Lahvis, Matthew A. and Ettinger, Robert A. April 13, 2021. Improving Risk-Based Screening at Vapor Intrusion Sites in California.
Los Angeles Regional Water Quality Control Board (LARWQCB). May 1996. Interim Site Assessment and Cleanup Guidebook.
Murex Environmental, Inc. July 1, 2012. Second Quarter 2012 Groundwater Monitoring Report:
Former Powerine Refinery, 12345 Lakeland Road, Santa Fe Springs, CA.
Norcal Engineering. January 6, 1998. Phase II Environmental Site Assessment Report: Coast Iron & Steel Co., 12300 East Lakeland Road, Santa Fe Springs, California. Maness Project #51308.
Ramboll. July 14, 2021. First and Second Quarter 2021 Groundwater Monitoring Report: Goodman Logistics Center, 12345 Lakeland Road, Santa Fe Springs, California.
Ramboll. December 18, 2021. RAP Implementation Progress Report – Third Quarter 2021, Former Powerine Oil Corporation Refinery.
SCS Engineers, December 15, 2021, Methane Gas Assessment Report, 12300 Lakeland Road, Santa Fe Springs, California 90670 (APN 8025-002-026).
SCS Engineers, January 31, 2022. Phase I Environmental Site Assessment and Limited Phase II Soil and Soil Vapor Investigation, 12300 Lakeland Road, Santa Fe Springs, California 90670 (APN 8025-002-026).
U.S. EPA, June 2020. Regional Screening Level (RSL) Summary Table.
Vadose, Inc. September 22, 1989. Underground Storage Tank Removal: Coast Iron & Steel Company, 12300 E. Lakeland Road, Santa Fe Springs, California. File NO. 40033
Multi-Media Management Plan – 12300 Lakeland Road, Santa Fe Springs, CA www.scsengineers.com
Figures 1 and 2
Copyright:© 2013 National Geographic Society, i-cubed
FIGURE
1 S C S E N G I N E E R S
4 SITE:
SITE LOCATION MAP
Job No.: 01221236.01
Title:
PROJECT SITE
12300 Lakeland Road
Santa Fe Springs, California 90670 3900 KILROY AIRPORT WAY, SUITE 100 LONG BEACH, CALIFORNIA 90806
Multi-Media Management Plan – 12300 Lakeland Road, Santa Fe Springs, CA www.scsengineers.com Appendix A
Proposed Development Plan
Revisions:
Date:
Drawn By:
Checked By: Drawing Number: Of Sheets Duke-Weeks Job Number: HPA Job Number: fax: 949 863 0851 tel: 949 863 1770 92612 Irvine, CA 18831 Bardeen Avenue - Ste. #100 HPA, inc.
PROLOGIS SWC LAKELAND RD. AND GETTY DR.
12300 LAKELAND DRIVE, SANTA FE SPRINGS, CALIFORNIA
10/14/2022 Drawing Title: WALDEN ASSOCIATES Structural: Mechanical: Plumbing: Electrical: Landscape: Soils Engineer: Fire Protection: HSA SHAMBAUGH Civil: Consultants 21750 ACS JOHNSON PLUMBING GREGG ELECTRIC PROLOGIS 3101 W. Coast Hwy, Suite 110 Newport Beach CA 92663 Duke Job Number: SOCALGEO
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L I F O R N I A DATE RENEWAL 3-31-23 C-29451 HUNTER LANDSCAPE 1ST SUBMITTAL 10/14/2022 SITE PLAN KEYNOTES OVERALL SITE PLAN A1.1 SITE PLAN GENERAL NOTES SITE LEGEND Multi-Media Management Plan – 12300 Lakeland Road, Santa Fe Springs, CA www.scsengineers.com Appendix B
Previous Reports
Phase I Environmental Site Assessment &
Limited Phase II Soil and Soil Vapor
Investigation
12300 Lakeland Road
Santa Fe Springs, California 90670
Assessor Parcel Number (APN): 8025-002-026
Duke Realty
200 Spectrum Center Drive, Suite 1600
Irvine, California 92618
(760) 964-4411
3900 Kilroy Airport Way, Suite 100
Long Beach, California 90806
(562) 426-9544
Project No. 01221236.00 | January 31, 2022
Phase I ESA – 12300 Lakeland Road www.scsengineers.com
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Table of Contents
Section Page
EXECUTIVE SUMMARY .............................................................................................................................. iv 1 INTRODUCTION ................................................................................................................................ 1 2 PURPOSE ......................................................................................................................................... 1 3 SCOPE OF SERVICES ....................................................................................................................... 1 4 SPECIAL TERMS AND CONDITIONS ................................................................................................. 2 5 LIMITATIONS AND ASSUMPTIONS ................................................................................................... 2 6 GENERAL SITE CHARACTERISTICS .................................................................................................. 3 Site Location.......................................................................................................................................3 General Site Description....................................................................................................................3 Adjoining Property Use.......................................................................................................................3 7 PHYSICAL SETTING .......................................................................................................................... 4 Physiographic Setting ........................................................................................................................4 Geology and Soils...............................................................................................................................4 Groundwater.......................................................................................................................................4 Radon..................................................................................................................................................5 8 SITE INSPECTION ............................................................................................................................. 5 Hazardous Substances......................................................................................................................6 Natural Drainage................................................................................................................................7 Disturbed Areas..................................................................................................................................7 Elevators and Other Hydraulic Equipment .......................................................................................7 Wells ...................................................................................................................................................7 Electrical Equipment..........................................................................................................................7 Wastewater.........................................................................................................................................7 Drinking Water....................................................................................................................................7 Storage Tanks ....................................................................................................................................8 Visual Inspection of Adjoining Sites ..................................................................................................8 9 INTERVIEWS ..................................................................................................................................... 8 10 SITE HISTORY ................................................................................................................................... 8 Historical Use Summary ................................................................................................................. 15 Historical Use of Adjoining Sites .................................................................................................... 15 11 COMMONLY KNOWN OR REASONABLY ASCERTAINABLE INFORMATION ................................... 16 Previous Environmental Reports.................................................................................................... 16 Regulatory Agency Records ............................................................................................................ 16 California Environmental Protection Agency Files............................................................... 16 Santa Ana Regional Water Quality Control Board Files....................................................... 17 Department of Toxic Substances Control Files ................................................................... 17 South Coast Air Quality Management District Files............................................................. 17 Santa Fe Springs Fire Department Files .............................................................................. 17 12 REVIEW OF FEDERAL, STATE, TRIBAL, AND LOCAL GOVERNMENT DATABASES ........................ 18 Property Listings.............................................................................................................................. 19 Phase I ESA – 12300 Lakeland Road www.scsengineers.com
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Adjacent Site Listings...................................................................................................................... 21 Other Database Sites...................................................................................................................... 24 Unmappable or Orphan Sites ......................................................................................................... 24 Landfills ........................................................................................................................................... 25 Oil and Gas Wells ............................................................................................................................ 25 National Pipeline Mapping System ................................................................................................ 25 Local environmental Issues............................................................................................................ 26 13 USER PROVIDED INFORMATION .................................................................................................. 26 Title Records.................................................................................................................................... 26 Environmental Liens or Activity and Use Limitations.................................................................... 26 Specialized Knowledge................................................................................................................... 27 Valuation Reduction for Environmental Issues ............................................................................. 27 14 DEGREE OF OBVIOUSNESS OF THE PRESENCE/LIKELY PRESENCE OF CONTAMINATION ON THE PROPERTY ............................................................................................................................. 27 15 PHASE ii SOIL AND SOIL VAPOR INVESTIGATION ......................................................................... 27 Subsurface Utilities Clearance ....................................................................................................... 28 Soil Vapor Sample Collection ......................................................................................................... 28 Soil Vapor Analytical Results .......................................................................................................... 28 Soil Sample Collection .................................................................................................................... 30 Soil Analytical Results..................................................................................................................... 31 Total Petroleum Hydrocarbons and Volatile Organic Compounds ..................................... 31 Metals ................................................................................................................................... 32 16 DATA GAPS .................................................................................................................................... 33 17 FINDINGS AND OPINIONS ............................................................................................................. 33 18 REFERENCES ................................................................................................................................ 37 19 GLOSSARY/DEFINITIONS.............................................................................................................. 39 Appendices
Appendix A Figures 1 and 2
Appendix B Site Photographs
Appendix C Historical Site Use Information
Appendix D Regulatory Agency Review Information
Appendix E EDR Database Report
Appendix F Resumes of Project Personnel
Appendix G Phase II Information
Phase I ESA – 12300 Lakeland Road www.scsengineers.com
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This Phase I Environmental Site Assessment Report and Limited Phase II Site Investigation Report for the property located at 12300 Lakeland Road in Santa Fe Springs, California, dated January 31, 2022, was prepared by Justin Rauzon and reviewed by Ken Lister.
We declare that, to the best of our professional knowledge and belief, we meet the definition of Environmental Professional as defined in §312.10 of 40 CFR 312. The resumes for the individuals below are included in Appendix F. We have the specific qualifications based on education, training, and experience to assess a property of the nature, history, and setting of the subject property. We have developed and performed the all appropriate inquiries in conformance with the standards and practices set forth in 40 CFR Part 312.
Justin Rauzon, R.E.P.A.
Project Manager
SCS ENGINEERS
Kenneth H. Lister, Ph.D., C.E.G., C.Hg.
Project Geologist
SCS ENGINEERS
Phase I ESA – 12300 Lakeland Road www.scsengineers.com
iv
EXECUTIVE SUMMARY
SCS Engineers (SCS) was retained by Alere Property Group, LLC (the “User”) to prepare a Phase I Environmental Site Assessment (Phase I ESA) of the property located at 12300 Lakeland Road, Santa Fe Springs, California (the “Property”). This assessment was performed in conformance with 40 CFR 312, Standards for Conducting All Appropriate Inquiries (AAI), and in general conformance with ASTM E1527-13. Based on the Phase I ESA findings, SCS also conducted additional Phase II soil and soil vapor sampling.
The Property, which comprises 8.42 acres, is located at the southeastern corner of the intersection of Lakeland Road and Norwalk Boulevard. The majority of the Property is developed with the Coast Iron & Steel Company (Coast Iron) facilities, which consists of an office building (3,800 square feet), an approximately 50,000-square-foot steel fabrication building, and asphalt-paved parking and storage yard areas. For more than 40 years, Coast Iron has leased approximately one acre at the southwestern corner of the Property to the adjoining facility to the west (11120 Norwalk Boulevard), currently operated by UTC Aerospace Systems (UTC). The UTC portion of the Property is developed with two warehouse structures, each with an approximate area of 7,500 square feet. UTC also currently leases a gravel parking area at the northwestern portion of the Property (approximately 0.8 acres).
One small structure, likely a rural residence, was located on or near the northwestern portion of the Property as early as 1896. In 1923 and 1925, the small structure was no longer depicted, but three or four oil wells were present on the Property. Between 1928 and the early 1940s, a small structure was present on the north-central portion of the Property. That structure was most likely related to oil exploration activities on the Property and surrounding area. By 1947, a few additional small structures were added at the northwestern portion of the Property. Outdoor equipment storage was also present along the western boundary. In 1963, Coast Iron developed its steel fabrication building on the eastern side of the Property. In 1966, the office building was added at the northeastern corner of the Property. The two industrial buildings on the southwestern portion of the Property, associated with the adjoining facility to the west, were constructed in 1965 and 1967.
Coast Iron installed two gasoline USTs (5,000 and 9,970 gallon capacities) in 1974. These USTs were subsequently removed in 1989. The small industrial buildings on the northwestern portion of the Property were demolished in the mid-2000s, leaving the graded gravel area subsequently leased to UTC.
Coast Iron is a steel fabricator that cuts, bends, assembles, and welds steel products. Offices are located at the northeastern portion of the Property. A mostly open-air building where steel fabrication work is conducted is located along the eastern side of the Property. Steel presses are located in the fabricator building area. All of the presses are situated at grade, not in subsurface concrete pits. De minimis oil staining was noted at a few locations around the base of presses, particularly on the eastern side of the building. Oxygen acetylene precision plasma cutting equipment is situated outside the northwestern side of the fabrication building. Coast Iron has never galvanized steel at the Property, but it performs touch-up galvanizing with aerosol spray cans south of the fabrication building. Coast Steel’s temporary hazardous waste storage compound is located at the southwestern portion of the Property.
UTC manufactures pyrolytic graphite aircraft brake products at its main facilities west of the Property.
At the time of the site inspection, the two 7,500-square-foot UTC buildings on the southwestern portion of the Property were primarily being used for warehousing, shipping, and receiving. A small receiving laboratory was located inside the southeastern corner of the southern building. The northern building had offices and part storage (vacuum pumps, valves, gauges, instruments, etc.
Phase I ESA – 12300 Lakeland Road www.scsengineers.com
v
UTC’s hazardous waste storage compound is located beneath a canopy roof east of the southern building. Long-term UTC (previously Goodrich) employees indicated that the two buildings on the Property were historically used for warehousing, storage, quality control inspections, and dry machining. QC work consisted of dye penetrant inspection of densified carbon brake products manufactured in the main buildings. No spills, staining, or other evidence of a hazardous substance release were observed at the UTC occupied portions of the Property. However, during the UTC facility inspection, SCS observed the storage of two 1-liter bottles of 1,2-dichloroethane (1,2-DCA), a chlorinated solvent. Given known chlorinated solvent impacts to regional groundwater from offsite, upgradient sources, SCS considered the storage of this chemical onsite an environmental condition that warranted additional investigation in the concurrent Phase II soil vapor investigation.
SCS reviewed Santa Fe Springs Fire Department (SFSFD) files as part of the Phase I ESA. The files contain paperwork issued by the SFSFD when the two gasoline USTs were installed at the Property in 1974. The USTs were removed in mid-1989. According to an Underground Storage Tank Removal report prepared by Vadose, Inc., soil samples from beneath the tanks and dispensers did not detect total petroleum hydrocarbons (TPH) or fuel-related volatile organic compounds (VOCs). On October 3, 1990, the SFSFD issued a No Further Action (NFA) letter for the USTs removed from the Property.
The SFSFD files also contained a Phase II Environmental Site Assessment Report prepared by Norcal Engineering. Site contacts indicated that this report was prepared when the owner’s family bought out their partners. The Phase II investigation was conducted to evaluate areas of concern identified in a Phase I ESA, a copy of which was not in the SFSFD files and was otherwise unavailable. The areas of concern included the following:
• Two former sumps,
• Four former cesspools and one septic tank,
• A former concrete well and stand pipe,
• The former gasoline UST area,
• Two dry oil well areas,
• An elevated concrete block area (former use of area unknown), and • A clarifier.
None of these features were observed at the Property during the current site inspection. The 1998 Phase II investigation included 13 soil borings to depths ranging from 15 to 40 feet below ground surface (bgs). Investigated areas were located on the Coast Steel facility and the northwestern portion of the Property (prior to the demolition of the former structures). Soil samples were selectively analyzed for TPH, VOCs, and Title 22 metals. Total recoverable petroleum hydrocarbons (TRPH) were detected in 12 of 40 analyzed samples at concentration ranging from 19 to 460 milligrams per kilogram (mg/kg), equivalent to parts per million (ppm). The maximum TRPH concentration was detected in the 5-foot samples from near the elevated concrete block area. TRPH was not detected in the 20-, 30-, or 40-foot soil sample collected from this same boring. All TRPH concentrations were detected at levels below their corresponding soil screening levels (SSLs). VOCs were not detected in any of the soil samples. Metals concentrations were consistent with typical background ranges in California soils. Based on the results of the Phase II investigation, Norcal recommended no further action.
Coast Iron appears in several environmental databases, related to its storage of hazardous materials, generation of hazardous waste, and the former USTs. The company has been cited for administrative violations related to its hazardous materials business plan (HMBP) and failing to store Phase I ESA – 12300 Lakeland Road www.scsengineers.com
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hazardous waste in covered containers. Records reviewed, however, did not indicate past releases at the Coast Iron facility.
The environmental database report also maps the western two-thirds of the Property within the boundary of the Omega Chemical Superfund Site. The Omega Chemical site is physically located approximately three miles northeast of the Property. Omega Chemical and related parties are responsible for cleanup of a groundwater plume that extends approximately five miles, including beneath the Property. The primary contaminants of concern are VOCs, especially tetrachloroethene (PCE), trichloroethene (TCE), and 1,1-dichloroethene (1,1-DCE). A review of available Omega Chemical Superfund information, indicated that the Property was situated in an area of Operable Unit 2 (OU-2), in need of additional investigation. Based on groundwater plume maps, chlorinated VOCs are present in downgradient groundwater wells south of the Property at concentrations up to 130 micrograms per liter (µg/L), above their corresponding California Maximum Contaminant Levels (MCLs). Given the historical use and storage of 1,2-DCA (a known PCE breakdown product) by UTC and its predecessor companies, SCS recommended that Phase II soil vapor sampling be conducted at the Property to evaluate whether onsite releases might have contributed to the regional contamination and/or whether vapor migration to shallow soil vapor was occurring. No data reviewed suggests that the Property might be named a contributor to the Omega Chemical Superfund groundwater plume.
The environmental database report also contains information about the former Powerine (Cenco) refinery, historically located across the street to the northeast and east of the Property. The former Powerine facility is also known to have contaminated regional groundwater with TPH and fuel-related VOCs. The Powerine refinery groundwater plume extends beneath the eastern side of the Property and likely co-mingles with the Omega Chemical Superfund plume. The former Powerine refinery areas were redeveloped over the past 20 years, but remediation activities for deep soil vapor (below 10 feet) and in groundwater are ongoing. Remedial actions across the street to the northeast include soil vapor extraction (SVE), air injection, and air-sparge wells. The Powerine responsible parties attribute chlorinated VOCs at their sites to offsite, upgradient sources. SCS also recommended Phase II sampling to consider whether releases from the former Powerine facility were migrating to shallow soil vapor at the Property (vapor encroachment condition, VEC).
Regulatory database information identified other known and suspected contamination sites in the surrounding area, some of which may have contributed to either the Omega Chemical or the Powerine groundwater plumes.
Phase II soil and soil vapor sampling was conducted concurrently with this Phase I ESA. Soil vapor probes were installed at 22 locations across the Property. PCE and fuel-related VOCs (benzene, toluene, and xylenes) were detected in soil vapor at concentrations below their corresponding Department of Toxic Substances Control (DTSC) recommended screening levels (DTSCRecommended SLs) for existing and future commercial/industrial land use scenarios.
Soil samples were collected in the vicinity of the former USTs, near the hazardous material/waste storage compounds, near former oil wells, at the location of a former clarifier, and near an area of stained concrete at the base of a hydraulic press. The soil sampling did not show evidence of a significant release of TPH, VOCs, or metals at the Property. The results of the 1998 Phase II soil investigation and the SCS Phase II investigation did not identify significant contaminant releases at the Property. The results also suggest that remedial actions being implemented at the former Powerine facility are controlling potential vapor migration of fuel-related VOCs to the Property. Based on the available information, SCS considers the regional contamination associated with the former Phase I ESA – 12300 Lakeland Road www.scsengineers.com
vii
Omega Chemical Superfund Site and the former Powerine refinery facility to be Controlled Recognized Environmental Conditions (CRECs) with respect to the Property.
Available oil and gas well maps from the California Department of Conservation, Geologic Energy Management Division (CalGEM) were reviewed to identify oil and gas wells on the Property or in the nearby area. According to the CalGEM Well Finder online database, the property is located in the central-eastern portion of the Santa Fe Springs Oil and Gas Field. Three former oil wells were located on or immediately adjacent to the Property. One was located at the center of the gravel parking area on the northwestern portion of the Property, one along the north-central edge of the Property, and one at the northeastern edge of the Property (which was likely situated offsite to the east in the Getty Drive right-of-way). Methane issues constitute a business environmental risk (BER). SCS conducted methane sampling concurrently with the Phase II investigation. The results were submitted under separate cover.
Conclusions
In summary, SCS performed a Phase I ESA of property located at 12300 Lakeland Road in Santa Fe Springs, California, in conformance with the scope and limitations of 40 CFR 312 and ASTM E1527-
13. Any exceptions to, or deletions from, this practice are described in Section 5 of this report.
Based on the findings of the Phase I ESA, SCS conducted Phase II soil and soil vapor sampling.
In the opinion of the Environmental Professionals, this assessment has revealed evidence of conditions indicative of a CRECs in connection with the Property, as discussed above. Based on the results of the Phase I ESA and Phase II investigation, additional investigation is not recommended or warranted at this time.
Phase I ESA – 12300 Lakeland Road www.scsengineers.com
1 1 INTRODUCTION
SCS Engineers (SCS) was retained by Duke Realty Corporation (the “User”) to prepare a Phase I Environmental Site Assessment (Phase I ESA) of the property located at 12300 Lakeland Road, Santa Fe Springs, California (the “Property”). A location map for the Property is presented as Figure 1 in Appendix A. This assessment was performed in conformance with 40 CFR 312, Standards for Conducting All Appropriate Inquiries (AAI), and in general conformance with ASTM E1527-13. Based on the Phase I ESA findings, SCS also conducted Phase II soil and soil vapor sampling. The Phase II investigation results are Section 16 of this report.
2 PURPOSE
This Phase I ESA is intended to constitute appropriate inquiry into the previous ownership and uses of the Property, as required to support the assertion of the innocent landowner, contiguous property owner, and/or bona fide prospective purchaser defenses to liability (collectively the landowner liability protections, or LLPs) under the Comprehensive Environmental Response, Compensation, and Liability Act of 1980 (CERCLA a.k.a. Superfund), as amended by the Superfund Amendments and Reauthorization Act of 1986 (SARA), and the Small Business Liability Relief and Brownfields Revitalization Act of 2002.
The purpose of this investigation was to identify conditions indicative of releases or threatened releases of hazardous substances as defined in CERCLA Section 101, and petroleum products, on, at, in, or to the Property.
If known or suspected contamination is identified, Users seeking to maintain LLPs have responsibilities in addition to completion of an AAI-compliant Phase I ESA. These “continuing obligations” include taking “appropriate care” and “reasonable steps” with respect to known or suspected releases of hazardous substances during the term of property ownership. In addition to these requirements under federal law, there are different requirements under state law with respect to liability protections. On request, SCS can provide support for clients with continuing obligations, as appropriate.
3 SCOPE OF SERVICES
This Phase I ESA is based on:
• Interviews with past and/or present owners, operators, and/or occupants of the Property. • Reviews of federal, tribal, state, and local government records. • Visual inspections of the Property and adjoining sites performed on October 12, 2021. • Review of historical Property use information (topographic maps, aerial photographs, fire insurance maps, existing reports, etc.).
• Commonly known or reasonably ascertainable information about the Property (e.g., interviews with appropriate regulatory agency personnel and review of agency files review of available documents, interviews with other knowledgeable persons). • Degree of obviousness of the presence or likely presence of contamination at the Property, and the ability to detect the contamination by appropriate investigation. • Information provided as a result of the additional inquiries conducted by the User.
Phase I ESA – 12300 Lakeland Road www.scsengineers.com
2 4 SPECIAL TERMS AND CONDITIONS
This Phase I ESA for the Property, located in Santa Fe Springs, California, has been prepared specifically for Duke Realty Corporation. The report has been prepared in accordance with the care and skill generally exercised by reputable professionals, under similar circumstances, in this or similar localities. No other warranty, express or implied, is made as to the professional opinions presented herein.
No other party, known or unknown to SCS, is intended as a beneficiary of this work product, its content, or information embedded therein. Third parties use this report at their own risk. Third party reliance letters may be issued on request to SCS subject to approval of Duke Realty Corporation and payment to SCS of a fee for such letters.
5 LIMITATIONS AND ASSUMPTIONS
The investigation focuses on releases and threatened releases of hazardous substances or petroleum products that could be considered a recognized environmental condition (REC) and/or a liability due to their possible presence in significant concentrations (e.g., above acceptable limits set by the federal or state government) or due to the potential for contaminant migration through exposure pathways (e.g., soil vapor migration or groundwater ingestion). Materials that may contain substances which are not currently deemed hazardous by the U.S. Environmental Protection Agency (EPA) or California Environmental Protection Agency (CalEPA) were not considered as part of this study.
Unless specifically included in our scope of services, formal surveys for asbestos-containing materials, lead-based paints, fire safety, vapor intrusion, indoor air quality, mold, and similar matters were not part of this assessment. The Property was not evaluated for compliance with land use, zoning, wetlands, or similar laws. This report is not intended to be an environmental compliance audit.
Hazardous substances naturally occurring in plants, soils, and rocks (e.g., heavy metals, naturally occurring asbestos, or radon) are not typically considered in these investigations. Similarly, construction debris (e.g., discarded concrete, asphalt, etc.) is not considered to be of concern unless observations suggest that hazardous substances are likely to be present in significant concentrations.
Unless otherwise noted, sampling and laboratory analyses of soil, water, air, building materials, or other media, were not performed as part of this investigation. Positive identification of hazardous substances can only be accomplished through sampling and appropriate laboratory analysis.
SCS Engineers assumes no responsibility for the accuracy of information obtained from, compiled by, or provided by third-party sources, such as regulatory agency listings. Unless obviously inaccurate or if information exists to the contrary, SCS Engineers assumes that information collected during this environmental site assessment is accurate and correct. Unless warranted, information collected has not been independently validated as part of this assessment.
The following information is the responsibility of the User (40 CFR 312.22) and is not included in this Phase I ESA:
• Specialized knowledge or experience of the User.
Phase I ESA – 12300 Lakeland Road www.scsengineers.com
3 • The relationship of the purchase price to the fair market value of the Property. The purchaser of a Property is required to consider whether any differential between the purchase price and the fair market value of the Property is due to the presence of releases or potential releases of hazardous substances at the Property.
Certain other limitations could affect the accuracy and completeness of this report, as follows:
• Site Access Limitations – None.
• Physical Obstructions to Observations – None.
• Outstanding Information Requests – None.
• Historical Data Sources Failure – None.
• Other Limitations – None.
6 GENERAL SITE CHARACTERISTICS
SITE LOCATION
The Property is located at the southeastern corner of the intersection of Lakeland Road and Norwalk Boulevard. It has been assigned assessor parcel number (APN) 8025-002-026. An APN map is provided as Figure 2 in Appendix A.
GENERAL SITE DESCRIPTION
The Property comprises 8.42 acres. The majority of the Property is developed with the Coast Iron & Steel Company (Coast Iron) facilities, which consists of an office building (approximately 4,000 square foot footprint), an approximately 50,000-square-foot steel fabrication building, and asphaltpaved parking and storage yard areas. For more than 40 years, Coast Iron has leased approximately one acre at the southwestern corner of the Property to the adjoining facility to the west (11120 Norwalk Boulevard), currently operated by UTC Aerospace Systems (UTC). The UTC portion of the Property is developed with two warehouse structures, each with an approximate area of 7,500 square feet. UTC also currently leases a gravel parking area at the northwestern portion of the Property (approximately 0.8 acres).
ADJOINING PROPERTY USE
• North – Lakeland Road adjoins the Property immediately to the north. Sonsray Machinery (10950 Norwalk Boulevard), a construction equipment dealer and distribution business, and Western Water Works Supply Company (12247 Lakeland Road) occupy industrial buildings across the street to the north of the western side of the Property. The Goodman Logistics Center Santa Fe (Goodman) is located across the street to the northnortheast of the Property (12345 Lakeland Road). McMaster-Carr Supply Company, a home goods distribution business, is the primary occupant of the Goodman building. • South – Harbor Distributing, a beer distribution business, occupies an industrial warehouse buildings directly to the south at 11204 Norwalk Boulevard. • East – Getty Drive adjoins the Property immediately to the east. Genesis Logistics and Crate & Barrel Warehouse occupy a multi-tenant warehouse/distribution center building across the street to the east (12330 and 12434 Lakeland Road).
Phase I ESA – 12300 Lakeland Road www.scsengineers.com
4 • West – The rest of the UTC facility adjoins the Property immediately to the west. UTC is an aerospace business that manufactures airplane brake components. Norwalk Boulevard is situated to the west of the UTC facility and the gravel parking lot at the northwestern portion of the Property. Single-family residences are located across the street to the west.
7 PHYSICAL SETTING
PHYSIOGRAPHIC SETTING
According to the U.S. Geological Survey (USGS), Whittier (1965, photorevised 1981), California 7.5- minute topographic map, the Property is located within the Santa Fe Springs Plain Subgeomorphic Province of the Los Angeles Coastal Plain at an elevation of approximately 130 feet above mean sea level. This plain is a slightly rolling topographic feature sloping gently to the northeast in the vicinity of the Property, due to the northwest trending Santa Fe Springs–Coyote Hills anticlinal system.
Prominent topographic features in the area include the Puente and Coyote Hills to the northeast, east, and southeast. The San Gabriel River is located approximately 1.75 miles west of the site and flows from north‐northeast to south-southwest.
GEOLOGY AND SOILS
The Los Angeles Coastal Plain generally consists of alluvial materials deposited by the Los Angeles, San Gabriel, and Santa Ana Rivers. In the vicinity of the Property, the Santa Fe Springs Plain consists of the late Pleistocene alluvium of the Lakewood Formation. The Lakewood Formation overlies the lower Pleistocene San Pedro Formation and the Pliocene Pico Formation. The Lakewood Formation consists of interbedded clays, silts, silty sands, and sands representative of stream‐type alluvial and floodplain deposits. During the Phase II soil sampling, SCS observed silty fine sand, clayey fine sand, and clay to 15 feet below ground surface (bgs). Previous subsurface investigations conducted at the Goodman facility across the street to the north-northeast identified nterbedded alluvial sediments ranging in texture from poorly graded sands through clays. A 1998 Phase II investigation at the Property identified silty sand to approximately 10 to 20 feet bgs, with sand beneath the silty sand to 40 feet bgs (Norcal, January 1998).
GROUNDWATER
The Property is located near the boundary of the Central Subbasin of the Coastal Plain of the Los Angeles Groundwater Basin and the Coastal Plain of the Orange County Groundwater Basin. Several regional water‐bearing units have been identified within the older alluvial fan and valley deposits of the Lakewood Formation and underlying San Pedro Formation. In the area of the Property, the Lakewood Formation ranges from 100 to 180 feet thick, and is composed of three hydrostratigraphic units: 1) the Bellflower Aquiclude (upper unit), 2) the Exposition Aquifer, and 3) the Gage Aquifer. The Exposition and Gage aquifers consist predominantly of sands and fine gravels with discontinuous, thinly bedded silts and clays. The Exposition and Gage aquifers are underlain by the Hollydale, Lynwood, Silverado, and Sunnyside aquifers.
In the Property vicinity, the Bellflower Aquiclude consists of a heterogeneous mixture of clays, silty clays, silts, and extensive interbedded lenses of sandy or gravelly silts and clays and has an estimated thickness between 20 and 40 feet. The major water‐bearing unit is the Exposition Aquifer (otherwise known as the Artesia Aquifer), the upper water bearing unit of the Lakewood Formation.
The Exposition Aquifer is composed of coarse gravel, coarse to fine sand, and interbedded silts and Phase I ESA – 12300 Lakeland Road www.scsengineers.com
5 clays with a general southwesterly dip and thickness between 40 and 80 feet. The Exposition Aquifer is separated from the Gage Aquifer by an unnamed aquiclude.
Based on information for nearby groundwater wells reviewed on the State Water Resources Control Board (SWRCB) GeoTracker website, including those for the former Powerine refinery site located across the street the north-northeast (GeoTracker ID: SL372492442), first groundwater is approximately 85 to 95 feet bgs. The groundwater flow direction in the vicinity of the Property is generally to the south (Murex, July 1, 2012 and Ramboll, July 14, 2021). Regional groundwater is impacted with releases of chlorinated solvents associated with the Omega Chemical Superfund Site and the fuel-related volatile organic compounds (VOCs) associated with the former Powerine/Cenco Refinery.
RADON
According to the California Department of Public Health’s February 2016 Radon Program report, screening in the area of the Property (90670 zip code) found no locations (out of four tested) where buildings had radon levels greater than or equal to 4 picocuries per liter (pCi/L), the EPA action level.
The maximum radon result for the Property’s zip code was 2.2 pCi/L. Note that elevated radon levels may also be attributed to other radon sources such as leaking natural gas or numerous building products such as drywall, cinderblock, concrete floors, brick, or stone products. Based on the available information, elevated radon gas is not expected in the area of the Property. 8 SITE INSPECTION
Justin Rauzon of SCS conducted an inspection of the Property and surrounding area on October 12 and 22, 2021. Photographs of the Property are provided in Appendix B.
Access to the Property was provided by Mr. Greg White, President of Coast Iron. Mr. Whites family purchased the Property in 1963 and has developed and run the business since that time. Coast Iron is a steel fabricator that cuts, bends, assembles, and welds steel products. Offices are located at the northeastern portion of the Property. The Property is largely paved with asphalt. A mostly openair building where steel fabrication work is conducted is located along the eastern side of the Property. The building consists of a canopy roof over outdoor work stations built around a compressor room and tool storage areas. Steel presses are located in the fabricator building area.
All of the presses are situated at grade, not in subsurface concrete pits. De minimis oil staining was noted at a few locations around the base of presses, particularly on the eastern side of the building.
Oxygen acetylene precision plasma cutting equipment is situated outside the northwestern side of the fabrication building.
Raw materials are stored north and west of the fabrication building. Although Coast Iron has never galvanized steel at the Property, it does have a small, outdoor painting area where touch-up galvanizing is conducted using spray cans.
As noted above, Coast Iron leases two portions of the Property to UTC. Access to the UTC portion of the Property was arranged through Ms. Christine Poomi, an environmental coordinator. Mr. Jack Nercissian of UTC accompanied Mr. Rauzon during the SCS inspection of the UTC facilities on the Property. UTC manufactures pyrolytic graphite aircraft brake products, including for the U.S. military.
Because of its national security work, the visit to the UTC facility required clearance to gain access.
The company has a strict policy that photographic equipment is not allowed onsite, so photographs were not taken during the inspection of the UTC portion of the Property. During the inspection, SCS also interviewed Mr. Dary Zeigler, who had worked at the UTC facility since 1974 and was familiar Phase I ESA – 12300 Lakeland Road www.scsengineers.com
6 with the historical uses of the Property buildings. Mr. Zeigler indicated that UTC acquired the facility in 2011 from Goodrich Corporation (Goodrich). Ms. Poomi told SCS that UTC conducted environmental investigations, which included subsurface soil and soil vapor sampling. SCS requested access to copies of any reports relevant to sampling on the UTC areas on the Property, but she said they could not be provided.
At the time of the site inspection, the two 7,500-square-foot UTC buildings on the southwestern portion of the Property were primarily being used for warehousing, shipping, and receiving. A small receiving laboratory was located inside the southeastern corner of the southern building. The northern building had offices and part storage (vacuum pumps, valves, gauges, instruments, etc.
UTC’s hazardous waste storage compound is located beneath a canopy roof east of the southern building.
Mr. Zeigler recalled that the southern building was constructed in 1965 and the northern building in 1967. The southern building was historically used for quality control inspections and dry machining.
QC work consisted of dye penetrant inspection of densified carbon brake products manufactured in the main buildings. He indicated that the northern building had always been used primarily for shipping, receiving, and storage. For a short period, the western portion of the building housed an operation to assemble tobacco pipe inserts that prevented the exterior of the pipe bowl from getting hot to the touch.
Since the mid-2000s, UTC has also leased the gravel lot at the northwestern portion of the Property for employee parking. No spills, staining, or other evidence of a hazardous substance release were observed at the UTC occupied portions of the Property.
HAZARDOUS SUBSTANCES
Coat Iron stores hydraulic oil, diesel fuel (one 55-gallon drum), zinc rich galvanizing compound spray paint cans, and welding gases (acetylene, oxygen, argon, carbon dioxide, etc.). Waste oil and empty spray paint cans are stored at a hazardous waste storage compound located on the southwestern portion of the Property (adjacent to the UTC-leased area). Other than the de minimis oil staining observed near the presses described above, no spills, staining, or other evidence of hazardous substance releases were noted at the Coast Iron portion of the Property.
SCS was primarily granted access only to inspect the UTC facilities that are part of the Property. UTC stores waste carbon/graphite to the east of the northern building. The hazardous material/waste storage compound east of the southern building housed new hydraulic oil, waste oil, vacuum pump fluid, empty paint cans, universal waste (fluorescent lamps, batteries, e-waste, etc.), and carbon dust shavings. Flammable materials cabinets inside the buildings stored small quantities (5 gallons or less) of glass cleaner, KB 88 penetrant, PVC primer, anti-seize spray, lubricants, pipe joint compound, Super 77, quad foam, cutting fluid, weed killer, anti-freeze, brake and power steering fluid, paint stripper, dry surface cement, transmission oil, silicone sealant, oven cleaner, disinfecting spray, Raid bug spray, and grease. A small flammable materials cabinet inside the receiving lab stored small containers (1 liter or less) of acetone, xylene, methanol, alcohol, toluene, isopropanol, mineral spirits, 1,2-dibromomethane, and 1,2-dichloroethane (1,2-DCA). An air-conditioned controlled room inside the central portion of the southern building stores phenolic resin.
Although only small quantities are maintained at the UTC site, the storage of 1,2-DCA was one environmental concern that motivated the Phase II soil vapor sampling. As discussed in Section 15, 1,2-DCA was not detected in soil vapor at the Property.
Phase I ESA – 12300 Lakeland Road www.scsengineers.com
7 NATURAL DRAINAGE
Natural waterways are not currently located on the Property.
DISTURBED AREAS
Since the Property is entirely paved except for limited landscaping along the southern side, no obvious disturbed areas were noted.
No obvious disturbed areas were noted. There was no evidence of landfilled materials.
ELEVATORS AND OTHER HYDRAULIC EQUIPMENT
No elevators were observed on the Property. Coast Steel operates hydraulic presses used to cut and bend steel. Mr. White indicated that all of the presses are mounted above ground, not in pits. De minimis oil staining was observed around the base of some of the presses.
WELLS
No water supply or monitoring wells were observed on the Property. Five groundwater monitoring wells were observed in the Lakeland Road right-of-way north of the western side of the Property. SCS was unable to find any record of who installed these wells through publicly available websites. It is likely that they were installed to monitor the Omega Chemical Superfund groundwater plume.
Several groundwater monitoring wells have been installed in the vicinity of the Property by the former Powerine refinery located to the northeast and east. One groundwater monitoring well is located in the Getty Drive right-of-way outside the southeastern corner of the Property (MW-503B). Another is located in the Getty Center Drive cul-de-sac to the southeast (MW-707). Several groundwater wells are also located across the street to the northeast of the Property, at the Goodman Logistics Center Santa Fe Springs. The nearest of these wells is MW-703. Groundwater issues are discussed more fully in Sections 11 and 12.
ELECTRICAL EQUIPMENT
Two pole-mounted Southern California Edison (SCE) electrical transformers were noted on the Property. SCE has stated that they have never specified the purchase of distribution transformers utilizing polychlorinated biphenyls (PCBs) as the insulating/cooling fluid. SCE transformers utilize mineral oil exclusively. In a statistically valid test of over 20,000 SCE distribution transformers, SCE determined that the concentrations of PCBs in the mineral oils was less than 50 parts per million (ppm) in over 96 percent of the units. Based on the available information, no significant environmental impact to the Property is anticipated from these transformers.
WASTEWATER
Industrial wastewater is not produced on the Property. Sanitary wastewater is currently directed to the municipal sanitary sewer. According to historical information reviewed, the Property historically had septic systems for sanitary wastewater.
DRINKING WATER
Drinking water is supplied to the Property by the Santa Fe Springs Water Utility Authority. All large public water suppliers in California have been required to test their water and comply with federal and state drinking water standards since the mid-1980s. Consequently, lead and other Phase I ESA – 12300 Lakeland Road www.scsengineers.com
8 contaminants of concern are not expected to be present above applicable primary and secondary drinking water standards.
STORAGE TANKS
No evidence (fill ports, vent lines, or dispensers) of underground storage tanks (USTs) was observed on the Property. According to Mr. White and records discussed further in Sections 11 and 12, two fuel USTs were previously located at the northeastern portion of the Property.
Two aboveground storage tanks (ASTs) were observed onsite during the site reconnaissance.
Propane and oxygen gas tanks are located outside the northwestern portion of the Coast Iron fabrication building. Coast iron also stores many cylinders with welding gases. Tanks with liquid chemicals are not currently stored at the Property.
VISUAL INSPECTION OF ADJOINING SITES
The large number of groundwater wells in the area surrounding the Property are indicative of known groundwater plumes. The regional groundwater issues related to the Omega Chemical Superfund Site and the former Powerine oil refinery are discussed further in Section 12. 9 INTERVIEWS
As noted above, SCS interviewed Mr. White, Ms. Poomi, Mr. Nercissisan, and Mr. Zeigler during the site inspection. Relevant information obtained from interviews in included in the sections above. 10 SITE HISTORY
Site history was evaluated from the following sources:
• Historical USGS topographic maps provided by Environmental Data Resources (EDR) (September 29, 2021).
• Historical aerial photographs provided by EDR (September 29, 2021). • A search was made of EDR-Sanborn collection and no maps of the Property were found (September 29, 2021).
• City of Santa Fe Springs Department of Building and Safety building permit information. • A City Directory review report provided by EDR (September 30, 2021).
Copies of topographic maps, historical aerial photographs, city directories, selected building permit records, and Sanborn maps are included in Appendix C.
Phase I ESA – 12300 Lakeland Road www.scsengineers.com
9 Year Description Source
1896 to
1902
The Property was largely undeveloped land situated at
southeast of the intersection of two roads. One small
structure, likely a rural residence, was situated on (or immediately outside) the northwestern portion of the
Property.
Roads were situated immediately to the north and
west. The adjoining areas to the north, east, and south were undeveloped land. Small structures, also likely
rural residences, were located to the west of the
Property.
Topographic
maps
1923 and
1925
The structures depicted on the earlier maps were no
longer present. Oil wells were depicted on the
Property and adjoining sites.
The adjoining road to the west was labeled Norwalk
and La Puente Hills Road. A dirt access road was
depicted immediately to the south of the Property. A
few small structures were depicted to the west, east,
and south.
Topographic
map
1928
The Property was largely undeveloped land covered
with low vegetation. The aerial image is poor quality,
but there appeared to be small structures on the
north-central portion of the Property.
Agricultural orchards were present across the street to the north. Industrial buildings were present to the west and east. The dirt access road, small structures, and
undeveloped land were located to the south.
Aerial photo
1938
One square structure was situated on the northwestern
portion of the Property, surrounded by dirt driveways.
The rest of the Property was undeveloped land.
The industrial structures immediately to the west and
east in the 1928 aerial photo was no longer present;
the areas were undeveloped. A few small structures
were located across the road to the west. The area to
the north was agricultural land with a few small
structures along Lakeland Road. The small buildings
previously located across the dirt access road to the
south were also no longer present.
Aerial photo
Phase I ESA – 12300 Lakeland Road www.scsengineers.com
10 Year Description Source
1942 and
1943
The Property was depicted with several oil wells on it.
One small structure was depicted on the northeastern
corner.
Oil wells and small structures were also depicted on
adjoining sites surrounding the Property.
Topographic
maps
1947
No significant changes from the 1943 topographic
map were depicted on the 1947 topographic map.
The aerial photo showed a few additional small
structures at the northwestern portion of the Property.
Outdoor storage was present along the western side of
the Property.
One new industrial building and auxiliary structures
were added immediately to the west of the Property
(11120 Norwalk Boulevard). Oil field operations,
including aboveground storage tanks, were present
across the street to the northeast and to the east.
Aerial photo
1949 and
1951
Two small structures were depicted on the
northwestern portion of the Property.
An “Oil Refinery” and tank farm with more than a
dozen ASTs was located across the street to the northnortheast (12345 Lakeland Road). Industrial structures were depicted to the west at 11120 Norwalk
Boulevard. Small structures were depicted to the east
of the northeastern corner of the Property. One small
structure was present across a dirt access road to the
south.
Topographic
maps
1950 Lansco Oil was listed to the north at 12247 Lakeland Road. City directories
Phase I ESA – 12300 Lakeland Road www.scsengineers.com
11 Year Description Source
1953
Four structures were depicted on the northwestern
portion of the Property, with outdoor storage along the western boundary. Dirt paths crossed the eastern side
of the Property, which was otherwise undeveloped
and covered with low vegetation.
The industrial facilities to the west (11120 Norwalk
Boulevard) expanded. Single-family residences were
developed across the street to the west. The refinery
to the northeast also expanded, with additional tanks
and equipment. A structure was developed across
the street to the north of the northwestern portion of
the Property. An area to the north also appeared to
be a parking lot, likely for refinery employees. No
significant changes were noted to the east, which still had industrial structures and oil ASTs.
Aerial photo
1957 Self Serv Stations was listed to the north-northeast at 12345 Lakeland Road.
1962 Powerine Oil Co. was listed to the north-northeast at 12345 Laekland Road (the refinery). City directories
1963
Structures were present on the northwestern portion of
the Property. One structure and the outdoor storage
along the western Property boundary were removed.
With the exception of an area at the southwestern
corner, much of the rest of the Property was covered
with vegetation. The southwestern corner was cleared
of vegetation and graded. Coast Iron was issued a
building permit for the construction of its main 18,000- square-foot steel fabrication building.
The facilities to the west expanded further, with the
addition of another building to the south of the main
building. A drive-in movie theater was located
immediately to the south. Two small structures were
developed at the northeastern corner of Norwalk
Boulevard and Lakeland Road, west of the refinery
parking area. No significant changes from the 1953
aerial photo were noted to the east.
Aerial photo
and Building
permit
Phase I ESA – 12300 Lakeland Road www.scsengineers.com
12 Year Description Source
1965
Three small industrial buildings were present on the
northwestern portion of the Property. The rest of the
Property was depicted as undeveloped land. The
residential area to the west was depicted as part of
the general Santa Fe Springs urban footprint. The
Drive-in Theater was depicted to the south. Two small
structures were added across the street to the north, at the northeastern corner of Norwalk Boulevard and
Lakeland Road.
Topographic
map
1966
Coast Iron was issued a building permit for its steel
fabrication office building (3,200 square feet).
Pacific Drive-in theaters was listed at 11204 Norwalk
Boulevard.
Building permit
and City
directories
1971 Torco Oil Co. was listed to the north at 12247 Lakeland Road. City directories
1972
The Coast Iron office and steel fabrication buildings
were present on the eastern side of the Property. The
two industrial buildings associated with the adjoining
site to the west were developed on the leased
southwestern portion of the Property. Three small
industrial buildings were still present on the
northwestern corner of the Property.
The facilities to the west were expanded, with the
addition of a rectangular building immediately west of
the Property line. An additional industrial building was also developed near the parking area across the
street to the north of the Property, west of the refinery and tank farm (12247 Lakeland Road). The two small
structures added at the northeastern corner of
Norwalk Boulevard and Lakeland Road in the 1965
aerial photo were removed.
Aerial photo
and
Topographic
map
1974 Coast Iron was issued a permit to install two gasoline USTs (5,000 gallon and 9,970 gallon capacities). Building permits 1977
No significant changes from the 1972 aerial photo
were noted on the Property.
Some of the industrial structures to the east of the
Property were removed.
Aerial photo
Phase I ESA – 12300 Lakeland Road www.scsengineers.com
13 Year Description Source
1981
No significant changes from the 1972 topographic
map were noted on the Property. Coast Iron & Steel
Co. was first listed in the city directory report at 12300 Lakeland Road. A building permit was issued for an
addition to the existing Coast Iron office building.
The map showed the expanded/reconfigured
industrial facilities to the west.
Building permit,
City directories,
and
Topographic
map
1983
No significant changes from the 1977 aerial photo
were noted on the Property.
A new industrial building was added to the north
(10950 Norwalk Boulevard).
Aerial photo
1986 USA Lubricants Company replaced Torco Oil Co. as
the occupant at 12247 Lakeland Road to the north. City directories 1989
No significant changes from the 1983 aerial photo
were noted on the Property or adjoining sites. A
building permit was issued for the removal of the two
gasoline fuel USTs.
Aerial photo
and Building
permits
1994
No significant changes from the 1989 aerial photo
were noted on the Property or adjoining sites.
BF Goodrich Aerospace was listed to the west at 11120
Norwalk Boulevard. Devolls Rubber Products Inc. was
listed at 11008 Norwalk Boulevard, likely a listing
associated with the BF Goodrich facility. Norwalk
Boulevard Drive-In Theater was listed to the south at
11204 Norwalk Boulevard.
Aerial photo
and City
directories
1999
Lakenor Auto Salvage was listed at 10950 Norwalk
Boulevard, north of the Property. G&F Roof Supply was
listed to the north at 12247 Lakeland Road.
City directories
2002
No significant changes from the 1994 aerial photo
were noted on the Property.
The area immediately east of the Property was
redeveloped with Getty Drive and an industrial
warehouse building (12330 and 12434 Lakeland Road).
The former drive-in movie theater to the south was also redeveloped with an industrial warehouse building
(11204 Norwalk Boulevard).
Aerial photo
Phase I ESA – 12300 Lakeland Road www.scsengineers.com
14 Year Description Source
2004
Santa Fe Trucking, Staffmark, and Gale Triangle were
listed to the south at 11204 Norwalk Boulevard. D3
Equipment was listed at 12247 Lakeland Road.
City directories
2005 No significant changes from the 2002 aerial photo
were noted on the Property or adjoining sites. Aerial photo 2006 Performance Freight Systems was listed to the south at 11204 Norwalk Boulevard. City directories
2009
The small industrial buildings on the northwestern
portion of the Property were demolished, leaving a
graded dirt area. No changes were noted relative to
the 2005 aerial photo elsewhere on the Property.
Between 2005 and 2009, much of the refinery
equipment to the northeast was removed, leaving just
a tank farm. Triangle Northwest LLC, Performance
Team Freight Systems, and Gale Triangle Inc. were
listed to the south at 11204 Norwalk Boulevard.
Goodrich Aircraft Wheels & Brakes was listed to the
west at 11120 Norwalk Boulevard. LKQ of Southern
California and Lakenor Auto & Truck Salvage were
listed at 10950 Norwalk Boulevard.
Aerial photo
and City
directories
2012
The 2012 topographic map does not include sitespecific details. No significant changes from the 1981 topographic map or 2009 aerial photo were noted on
the Property or adjoining sites.
Aerial photo
and
Topographic
map
2014 TK Services Inc. and Case Power & Equipment were
listed to the north at 12247 Lakeland Road. City directories 2015
A building permit was issued to repair the side of a
building (likely the office building) damaged in a car
accident, along with minor tenant improvements.
Building permit
2016
A building permit was issued for tenant improvements
at the Coast Iron office building.
The tank farm historically part of the refinery across the street to the northeast was in the process of being
dismantled.
Aerial photo
and Building
permit
2018
The Goodman Logistics Center Santa Fe was
developed at the former Powerine area across the
street to the northeast of the Property.
Google
Earth/Site Visit
Phase I ESA – 12300 Lakeland Road www.scsengineers.com
15 HISTORICAL USE SUMMARY
One small structure, likely a rural residence, was located on or near the northwestern portion of the Property as early as 1896. In 1923 and 1925, the small structure was no longer depicted, but three or four oil wells were present on the Property. Between 1928 and the early 1940s, a small structure was present on the north-central portion of the Property. That structure was most likely related to oil exploration activities on the Property and surrounding area. By 1947, a few additional small structures were added at the northwestern portion of the Property. Outdoor equipment storage was also present along the western boundary. In 1963, Coast Iron developed its steel fabrication building on the eastern side of the Property. In 1966, the office building was added at the northeastern corner of the Property. The two industrial buildings on the southwestern portion of the Property, associated with the adjoining facility to the west, were constructed in 1965 and 1967.
Coast Iron installed two gasoline USTs (5,000 and 9,970 gallon capacities) in 1974. These USTs were subsequently removed in 1989 (discussed further in Section 11). The small industrial buildings on the northwestern portion of the Property were demolished in the mid-2000s, leaving the graded gravel area subsequently leased to UTC.
HISTORICAL USE OF ADJOINING SITES
As early as 1896, dirt roads adjoined the Property to the north and west, with a few small structures located across the road to the west. By 1928, agricultural orchards were located across the street to the north and industrial buildings were present to the west and east. In the 1920s, oil wells were developed at the Property and adjoining sites, so these early buildings were likely associated with the oil field development. Also in 1928, a dirt access road and small structures adjoined the Property to the south. The structures present to the west and east in 1928 were no longer present in 1938, replaced with a few different, small structures were present across the road to the west. The small structures previously located across the dirt access road to the south were also no longer present. In the 1940s, oil wells were present on adjoining sites surrounding the Property.
In 1947, a new industrial building was developed immediately to the west (11120 Norwalk Boulevard). Since the late-1940s, this facility has expanded, but has consistently been an aerospace facility that manufactured aircraft wheel and brake systems (BF Goodrich and later Collins Aerospace/UTC). In the late-1940s and early-1950s, the Powerine oil refinery and tank farm were developed across Lakeland Road to the north-northeast (12345 Lakeland Road, sometimes referred to as 12354 Lakeland Road). The refinery equipment and some of the tanks were removed in the mid-2000s. Following the removal of all remaining petroleum storage tanks, the former Powerine refinery area was redeveloped with the Goodman Logistics Center Santa Fe buildings in 2018. A drive-in movie theater adjoined the Property to the south from the 1960s through the 1990s. An industrial warehouse/distribution center was constructed on the former theater land around 2002.
Two industrial buildings across the street to the north of the northwestern portion of the Property have been home to oil industry businesses, auto/truck salvage, heavy equipment sales, and a roofing company, etc.
The former Powerine refinery site is located relatively upgradient of the Property and represents a known source of releases affecting regional groundwater. The Powerine facility is discussed in greater detail in Section 12 of this report.
Phase I ESA – 12300 Lakeland Road www.scsengineers.com
16 11 COMMONLY KNOWN OR REASONABLY ASCERTAINABLE
INFORMATION
In order to identify commonly known or reasonably ascertainable information about the Property, SCS attempted to review previous environmental reports and various regulatory agency files and interviewed regulatory agency personnel. The following information was identified.
PREVIOUS ENVIRONMENTAL REPORTS
No previous environmental reports were provided to SCS for review as part of this Phase I ESA. Ms.
Christine Poomi, environmental manager with UTC, informed SCS that previous environmental investigations, including soil/soil vapor sampling, had been conducted at the adjoining site to the west (11120 Norwalk Boulevard). She said that they had likely included sampling in the area of the two leased buildings on the southwestern portion of the Property. She told SCS that the reports could not be shared, but that no significant contamination had been identified.
REGULATORY AGENCY RECORDS
Local regulatory agencies and other sources were contacted in an effort to identify any known or suspected contamination sites or incidents of hazardous waste storage or disposal which might have resulted in soil and/or groundwater contamination, or volatile organic compound (VOC) vapor migration to the Property. Generally, this includes records for the Property and adjacent parcels, although relevant information for other sites of possible interest in the area (up to one mile) may also be included. Within the City of Santa Fe Springs, the Santa Fe Springs Fire Department (SFSFD) generally acts as the lead enforcement agency for UST compliance. If a tank has leaked and groundwater contamination is suspected, the Los Angeles Regional Water Quality Control Board generally becomes the lead agency in supervising contaminant characterization and cleanup.
California Environmental Protection Agency Files
Coast Iron is listed on the California Environmental Protection Agency (CalEPA) Regulated Site Portal website as a Chemical and Hazardous Waste Storage site (Appendix D). Chemicals reported to be stored at the facility include refined oil waste, propane, oxygen, hydraulic oil, and argon/carbon dioxide mixture. During a November 7, 2017 inspection, Coast Iron was observed to be storing two 55-gallon drums of used oil and one 55-gallon drum of waste aerosol cans that were not properly covered. The facility returned to compliance on December 1, 2017.
Coast Iron is also listed on the Regulated Site Portal as an industrial storm water facility. The business was issued a notice to comply in April 2010 due to an exceedance of total suspended solids at a storm drain outlet on the southern side of the facility. A second notice to comply was issued in February 2020 following an inspection that observed oil staining at two locations with insufficient absorbent applied to them. The oil staining was resolved on March 6, 2020.
The adjoining site to the west (11120 Norwalk Boulevard), which includes the southwestern portion of the Property appears in the CalEPA Regulated Site Portal as Goodrich Corporation and Goodrich Aircraft Wheels & Brakes Goodrich Corporation. The facility is associated with the Toxic Release Inventory (TRIS) regulatory program, as an industrial stormwater facility, and as having air emissions permits. The facility is out of compliance with stormwater permitting requirements. Stormwater noncompliance at this facility is not expected to negatively affect the environmental condition of the Property.
Phase I ESA – 12300 Lakeland Road www.scsengineers.com
17 Santa Ana Regional Water Quality Control Board Files The Property does not appear in the SWRCB’s GeoTracker website. Recent LARWQCB case files, if any, would be listed on this website (Appendix D).
Department of Toxic Substances Control Files
The Property does not appear in the California Department of Toxic Substances Control (DTSC) EnviroStor website. Recent DTSC case files, if any, would be listed on this website (Appendix D).
South Coast Air Quality Management District Files
Coast Steel is not listed on the South Coast Air Quality Management District (AQMD) online Facility INformation Detail (FIND) website.
Goodrich Corporation (Facility ID: 11998) is listed as an active facility at 11120 Norwalk Boulevard, which includes the buildings at the southwestern portion of the Property. The equipment list includes boilers, curing ovens, furnaces used for graphitization and carbonization, burn-off furnaces, a scrubber, spray booths and spray equipment, wastewater treatment, abrasive blasting, a solvent degreaser (>1 pound of VOCs per day), dust collectors, etc.
Santa Fe Springs Fire Department Files
SCS reviewed SFSFD files for the Property address 12300 Lakeland Road (Appendix D).
The SFSFD files also contain routine inspection reports and copies of the hazardous materials business plans (HMBPs). Coast Iron reported storing acetylene, a mixture of carbon dioxide and argon, hexane and aliphatic distillate, hydraulic oil, oxygen, propane, refined oil waste, Wayco 8740 petroleum hydrocarbons, waste oil and absorbent material, paints, and primers. Coast Iron was repeatedly issued notices of violation for failing to properly label and cover drums with waste oil and oily rags. After each violation, the facility returned to compliance.
A 2000 map included with one of the HMBPs shows that the three buildings on the northwestern corner of the Property were occupied by B.F. Goodrich “storage,” an Erector Shop, and “DuVolls,” the rubber business listed in city directories. A 2008 inspection report noted that Coast Steel performed engineering and fabrication of structural steel products. The report also noted some outdoor painting, conducted after wiping down the steel with flammable solvent.
A May 2021 inspection report did not identify any violations.
The SFSFD files also contain a Phase II Environmental Site Assessment Report prepared by Norcal Engineering (January 6, 1998). The report was prepared on behalf of Maness Corporation. Mr.
White indicated that the report was prepared around the time that his family bought out business partners to become the sole owners of the Property. The Phase II investigation was conducted to evaluate areas of concern identified in a Phase I ESA, a copy of which was not in the SFSFD files and was otherwise unavailable. Mr. White indicated he did not have a copy. The areas of concern included the following:
• Two former sumps,
• Four former cesspools and one septic tank,
• A former concrete well and stand pipe,
Phase I ESA – 12300 Lakeland Road www.scsengineers.com
18 • The former gasoline UST area,
• Two dry oil well areas,
• An elevated concrete block area (former use of area unknown), and • A clarifier.
The Phase II investigation included 13 soil borings to depths ranging from 15 to 40 feet bgs.
Investigated areas were located on the Coast Steel facility and the northwestern portion of the Property (prior to the demolition of the former structures). Soil samples were selectively analyzed for TPH (EPA Method 418.1), VOCs (EPA Method 8240), and Title 22 metals (Methods 6010 and 7471).
Only a portion of the figure showing the boring locations was included in the report copy in the SFSFD file, likely because it was an 11x17 sheet copied onto an 8.5x11 sheet. Soil samples were field screened using a photoionization detector (PID). Total recoverable petroleum hydrocarbons (TRPH) were detected in 12 of 40 analyzed samples at concentration ranging from 19 to 460 milligrams per kilogram (mg/kg), equivalent to parts per million (ppm). The maximum TRPH concentration was detected in the 5-foot samples from near the elevated concrete block area. TRPH was not detected in the 20-, 30-, or 40-foot soil sample collected from this same boring. All TRPH concentrations were detected at levels below their corresponding soil screening levels (SSLs). VOCs were not detected in any of the soil samples. Metals concentrations were consistent with typical background ranges in California soils. Based on the results of the Phase II investigation, Norcal recommended no further action.
The files also contain paperwork issued by the SFSFD when the two gasoline USTs were installed at the Property in 1974. In June 1988, the Los Angeles County Department of Public Works issued a letter to Coast Iron noting that the two USTs at the Property were not properly permitted. Coast Iron obtained a temporary permit to continue operating the USTs through August 1989 to use up the remaining fuel stored in them. The SFSFD files contain the temporary UST permit information and tank tightness testing information. According to the UST removal permit issued in July 1989, the two gasoline USTs were located at the northeastern corner of the Property. The USTs were of singlewalled steel construction and stored leaded gasoline. A figure in the SFSFD file indicated that the dispensers were situated directly above the tanks (no significant lateral piping). The UST removal permit required two soil samples approximately 2 to 4 feet below each of the tanks and one beneath the pump island.
The SFSFD file contains an Underground Storage Tank Removal report prepared by Vadose, Inc. (September 22, 1989). Samples were analyzed for total petroleum hydrocarbons (TPH) and the fuelrelated VOCs benzene, toluene, ethylbenzene, and xylenes (BTEX) using EPA Methods 8020 and 8015. TPH and BTEX were not detected in any of the soil samples at concentrations above laboratory method detection limits. Vadose, Inc. also analyzed four samples of the excavated overburden soil to determine if it could be reused to backfill the UST excavations. TPH was not detected in any of the samples, so it was deemed suitable for reuse.
On October 3, 1990, the SFSFD issued a No Further Action (NFA) letter for the USTs removed from the Property.
12 REVIEW OF FEDERAL, STATE, TRIBAL, AND LOCAL
GOVERNMENT DATABASES
A database search for sites listed on various federal, state, tribal, and local databases in the area around the Property was obtained from EDR (September 30, 2021). A description of each of the databases searched is included in the report, which is attached as Appendix E. Among the Phase I ESA – 12300 Lakeland Road www.scsengineers.com
19 databases included in the EDR report are NPL (federal, tribal, and state-equivalent), proposed and delisted NPL, CORRACTS (RCRA facilities subject to corrective actions), hazardous waste sites identified for investigation or remediation (SEMS [Superfund Enterprise Management System, formerly known as CERCLIS], State CERCLIS, VCP, Brownfields Calsites, etc.), LUST, sites with engineering controls, former CERCLIS (NFRAP), RCRA and state hazardous waste generators, ERNS, SWLF, USTs, and Toxic Pits.
Review of these records satisfies all requirements as set forth in 40 CFR Section 312.26 (b) and (c) with regard to the review of federal, tribal, and state government records of databases of such government records and local government records and databases of such records pertaining to both the Property and the nearby or adjoining properties. Further, the search distances for each particular database are as specified in 40 CFR 312.26 and ASTM E1527-13.
Any known or suspected contaminated sites included on these lists within 0.25 miles of the Property are discussed in the following text. As a general rule, sites beyond 0.25 miles are not anticipated to impact a site significantly. Any sites beyond 0.25 miles with a high potential to impact the Property are also discussed. (Please note: the distances and directions listed in this report have been field verified and might not always match those in the EDR report.) Sites such as TSD facilities, hazardous waste generators, HAZNET, FINDS, SQGs, LQGs, USTs, HIST UST, RCRA violations, and TRIS facilities with toxic chemical releases (generally in accordance with permitting requirements - into the air, water, or land as reported under SARA Title III) use or store hazardous materials and thus may pose a potential problem in the event of a spill or leak. However, unless these sites also appear in an agency list of contaminated sites, there is no evidence of any problems at this time. Therefore, sites on these lists will not be discussed unless on or in close proximity to the Property.
Please refer to Appendix E for further information on these sites.
PROPERTY LISTINGS
Coast Iron is listed in the CA SWEEPS UST, CA HIST UST, RCRA-SQG, CA CERS HAZ WASTE, FINDS, ECHO, CA HAZNET, CA LOS ANGELES CO. HMS, CA NPDES, CA WDS, CA CIWQS, CA CERS, and CA HWTS databases. The CA SWEEPS UST and CA HIST UST database listings are related to the two gasolines USTs removed in 1989. Based on the UST closure report, the additional sampling conducted at the area in 1998, the NFA letter issued by the SFSFD, and sampling conducted during SCS’ Phase II (discussed in Section 15), the former USTs do not represent a significant environmental concern.
Coast Steel has been listed as a small quantity hazardous waste generator since at least 1988.
According to the HAZNET database, between 1989 and 2019, Coast Steel generated other organic solids; empty containers (30 gallons or more); off-specification, aged, or surplus organics; unspecified oil-containing waste; unspecified aqueous solution; waste oil and mixed oil; other inorganic solid waste; and latex waste.
The CA CERS listing contains summaries of the SFSFD inspection violations discussed in Section 11.
The EDR database report also maps the western two-thirds of the Property as part of the Omega Chemical Superfund Site (Omega Chemical Site PRP Organized Group, 12504-12512 East Whittier Boulevard, Whittier, California). This facility appears in the NPL, SEMS, CORRACTS, RCRA-LQG, US Phase I ESA – 12300 Lakeland Road www.scsengineers.com
20 ENG CONTROLS, US INST CONTROLS, CA SWEEPS UST, CA HIST UST, ROD, RAATS, PRP, and CA EMI databases.
The Omega Chemical Corporation operated from 1976 to 1991 at 12504 and 12512 East Whittier Boulevard in Whittier, California (approximately 3 miles northeast of the Property). Omega Chemical was a solvent and refrigerant recycler. Drums and bulk loads of waste solvents and other chemicals from various industrial activities were processed at Omega to produce commercial products. As a result of spills and leaks, groundwater beneath the Omega site became contaminated. The primary contaminants of concern are VOCs, especially tetrachloroethene (PCE), trichloroethene (TCE), and 1,1-dichloroethene (1,1-DCE). Before the on-site contamination could be identified and addressed, the contaminated groundwater plume had spread southeasterly approximately five miles. This plume of contaminated groundwater has been designated Operable Unit (OU) 2. According to a recent plume map, the OU-2 plume crosses beneath the western two-thirds of the Property.
In 2017, Geosyntec prepared a Leading Edge Investigation (LEI) Work Plan on behalf of the Settling Word Defendants (SWDs) for the Omega Chemical Superfund (Geosyntec, April 12, 2017). The LEI Work Plan mapped the Property within the proposed Cluster 2 area in need of additional investigation downgradient of the Continental Heat Treat and the Mobil Jalk Fee sites (approximately
0.35 miles north-northwest of the Property), and the western edge of the former Powerine site. The work plan noted that there were likely uncharacterized sources of chlorinated VOCs in this area. The Geosyntec 2017 Work Area Monitoring Report (March 19, 2018) including sampling data for MW27A and MJF-MW8A/MW8B, located approximately 0.5 and 0.35 miles north of the Property, respectively. MW27A had elevated concentrations of TCE (76 micrograms per liter [µg/L]), PCE (15 µg/L), and cis-1,2-dichloroethene (cis-1,2-DCE; 26 µg/L). MJF-MW8A/MW8B had concentrations of TCE (up to 92 µg/L), PCE (up to 0.45 µg/L), 1,1-DCE (up to 38 µg/L), and cis-1,2-DCE (up to 98 µg/L).
The nearest downgradient wells reported in the 2017 Geosyntec Monitoring Report were MW-707 (situated outside the southeastern corner of the Property at the southern end of Getty Drive) and MW-710 (situated approximately 0.2 miles to the south). These wells were installed to monitor groundwater contamination from the former Powerine refinery (Ramboll, July 14, 2021). When last sampled in September 2014, MW-707 reported gasoline-range TPH (TPH-g) at 13,000 µg/L, benzene at 2,100 µg/L, toluene at 280 µg/L, ethylbenzene at 410 µg/L, m,p-xylenes at 1,700 µg/L, and other fuel-related VOCs at lower concentrations. With the exception of cis-1,2-DCE (detected at
2.6 µg/L ), the chlorinated VOCs typically found in the Omega Chemical Superfund groundwater plume (including TCE and PCE), were not detected at MW-707. In March 2018, well MW-710, which is more directly downgradient of the Property, had only low concentrations of TPH-g and fuel-related VOCs, but had elevated concentrations of TCE (130 µg/L), PCE (67 µg/L), 1,1-DCE (100 µg/L), and other chlorinated VOCs.
Based on a review of groundwater plume maps, PCE concentrations beneath the Property are estimated to be between 5 and 100 µg/L, exceeding the California Maximum Contaminant Level (MCL) for drinking water.
It is likely that groundwater beneath the western side of the Property is contaminated with chlorinated VOCs and groundwater beneath the eastern side of the Property is contaminated with TPH-g and fuel-related VOCs. SCS recommended the Phase II investigation discussed in Section 15 of this report to evaluate whether releases at the Property might have contributed to the regional contamination. The results of the 1998 Phase II soil investigation and the SCS Phase II investigation discussed in Section 15 did not identify significant contaminant releases at the Property. No data reviewed suggests that the Property might be named a contributor to the Omega Chemical Phase I ESA – 12300 Lakeland Road www.scsengineers.com
21 Superfund groundwater plume. Based on the available information, SCS considers the regional contamination associated with the Omega Chemical Superfund Site to be a controlled recognized environmental condition (CREC) with respect to the Property.
ADJACENT SITE LISTINGS
Goodrich Corporation/Nalco Company/BF Goodrich Aerospace, 11120 Norwalk Boulevard (adjacent to the west/partially onsite) – CA AST, CA ENVIROSTOR, CA HIST UST, CA CHMIRS, CA ENF, CA
HAZNET, CA NPDES, CA WDS, CA CIWQS, CA CERS, CA HWTS, CERS HAZ WASTE, CA CERS TANKS, CA
SWEEPS UST, RCRA-LQG, CA EMI, NY MANIFEST, CA WDS
These listings are all in reference to what is now the UTC facility. Although this business has long leased the southwestern portion of the Property, it is discussed as an adjacent site listing because the majority of its operations are offsite to the west. The CA AST listing describes 1,320 gallons of storage capacity (material stored not reported). The CA ENVIROSTOR database listing is for a tiered permit obtained on February 14, 2001. The Nalco Company (Nalco) HIST UST listing is for one “waste” UST installed in 1983. The EDR report contains no record of releases from the UST.
According to the CA CHMIRS listings, in May 2010, cooling tower water was released to the storm drain system due to a power failure. In May 2011, cooling tower water was released to the street when an underground water line ruptured. The release, which was reported due to the potential for petroleum residue gathered as water ran across the road, was channelized into a containment sump and clarifier. In February 2015, wastewater with a pH lower than 6 was released to the sewer due to a pump failure at the scrubber. In April 2015, a 10-pound benzene release to the atmosphere occurred due to the pollution system being off-line. This facility received repeated violations and fines for issues related to stormwater discharges dating back to at least 2001.
The UTC/Goodrich facility is a large quantity hazardous waste generator. Since at least 2001, the facility has generated ignitable waste, corrosive waste, reactive waste, barium, cadmium, chromium, lead, mercury, silver, benzene, 1,4-dichlorobenzene, 1,2-DCE, methyl ethyl ketone (MEK), spent halogenated solvents, spent non-halogenated solvents, wastewater sludge from electroplating operations, acetone, 3,4-pyridazinedione, 1,2-dihydro-(or) maleic hydrazide, methanol, phenol, tetrahydrofuran, etc. According to the CA HAZNET database listings, since 1989, the hazardous waste generated has included: asbestos containing waste; off-specification, aged, or surplus inorganics; waste oil and mixed oil; PCBs and material containing PCBs; oil/water separation sludge; unspecified organic liquid mixture; other inorganic solid waste; other organic solids; unspecified solvent mixture; liquids with pH < 2; liquids with lead > 500 milligrams per liter (mg/L); laboratory waste chemicals; metal dust (alkaline solution from machining waste); tank bottom waste with halogenated organics; unspecified sludge waste; unspecified organic liquid mixture; oxygenated solvents; etc. The SFSFD has cited the facility for administrative violations related to its HMBP, its spill prevention control and countermeasure (SPCC) plan, employee training, risk management plan (RMP), etc.
Based on a review of the EDR database report and publicly available information on GeoTracker and EnviroStor, there is no indication that this facility has contributed to regional contamination.
However, given the site’s lengthy industrial history and known use of halogenated solvents (including small volume storage at one building on the Property, observed during the site inspection), SCS considered it prudent to conduct soil vapor sampling on the UTC-occupied portion of the Property. As shown in Section 15, the sampling did not identify evidence of a VOC release. Based on the available information, the UTC site has not negatively affected the environmental condition of the Property.
Phase I ESA – 12300 Lakeland Road www.scsengineers.com
22 Genesis Logistics/Exel Genesis Logistics Santa Fe Springs, 12330 Lakeland Road (adjacent to the east) – CA HAZNET, CA NPDES, CA CERS, ECHO, RCRA NonGen/NLR, and CA HWTS – In 2012, Coaster Distribution manifested hydrocarbon solvent from this site. The CA CERS database information indicates that the facility has been cited for administrative violations such as failing to submit or update its HMBP. None of the violations were indicative of chemical releases.
Brown Oil Tools Co. Inc., 12232 Lakeland Road (adjacent to the west) – CA SWEEPS UST and CA LOS ANGELES CO. HMS – This facility appears in the CA SWEEPS UST database as having four USTs in 1989. The EDR database does not contain details about the size or contents of the tanks. There is no indication of releases from the USTs. The CA LOS ANGELES CO. HMS listing indicates that the business had permits for tanks and industrial waste. It contains no indications of violations. Based on the available information, this listing is not anticipated to negatively affect the environmental condition of the Property.
T&T Oil Co., 12326 Lakeland Road (adjacent to the east) – CA LOS ANGELES CO. HMS – This facility appears as a listed industrial hazardous materials/hazardous waste site. The database listing contains no information about chemical releases or violations. Based on the available information, this listing is not anticipated to negatively affect the environmental condition of the Property.
Rexford Industrial/Torco USA Lubricant/Sonsray Machinery LLC, 12247 Lakeland Road (adjacent to the north) – CA LUST, CA CPS-SLIC, CA HAZNET, CA HIST CORTESE, LA Co. Site Mitigation, CA CERS, RCRA NonGen/NLR, and CA HWTS – The CA LUST database listing indicates that a diesel release was discovered on August 9, 1990, during tank closure work by Torco USA Lubricants. The release was described as having “minor or no potential water resource impact.” The case summary information noted that a final remediation report was due by September 24, 1995 and that it was actually an aboveground tank case. As a result, the case was transferred to the SLIC unit. According to GeoTracker (GeoTracker ID: SLT4L1961777), the case status is “Open – Inactive as of January 29, 2015.” The GeoTracker case also notes that the contaminants of concern were petroleum fuels affecting soil. The CA HAZNET database listed asbestos containing waste generated in 2016, likely a result of a building renovation. The available information does not suggest this site has had releases likely to negatively affect the environmental condition of the Property. Sonsray Machinery is listed as a construction and mining equipment wholesaler that did not generate hazardous waste.
Lakeland Development Company/Powerine Oil Company/RAAB Vacuum Truck Service Inc./Powerine Oil – Administration Building/Powerine Oil Co./Coin-Op Gasoline Associates/Cenco Refining Co./Powerine Oil Refinery/Walker Property/Goodman Santa FE Springs SPE LLC/City of West Sacramento WTP/S.W.H.A.T. 12345 and 12354 Lakeland Road (adjacent to the north and east) – CA LUST, CA AST, CA HIST UST, CA Cortese, CA EMI, CA LOS ANGELES CO. HMS, CA Notify 65, CA
CERS, FUELS PROGRAM, FINDS, CA ENVIROSTOR, CA CPS-SLIC, CA CHMIRS, CA HIST CORTESE, CA CERS, CA SWEEPS UST, CA WMUDS/SWAT, CA DEED, CA ICE, CA VCP, CA CIWQS, RCRA-LQG, and EDR Hist Auto – The Powerine refinery, also known as the Cenco refinery, was a gasoline, diesel, and ethanol producer and oxygenate blender. It was an oil refinery from the 1930s until July 1995. The refinery processed crude petroleum products into kerosene, leaded gasoline, aviation fuel, unleaded gasoline, diesel, fuel oil, and petroleum coke. The former refinery and associated offsite pipelines have had releases affecting soil, soil vapor, and groundwater.
There are multiple GeoTracker and EnviroStor case files for the former refinery. The CA HIST UST database indicated that the former Powerine refinery had at least five USTs. According to GeoTracker (GeoTracker ID: T0603704675), the Powerine Oil Co. CA LUST case status was “Completed – Case Closed as of February 1, 1996.” The contaminant of concern was listed as aviation fuel that affected soil. The Former Powerine Oil Co. Refinery – Western Portion (GeoTracker Phase I ESA – 12300 Lakeland Road www.scsengineers.com
23 ID: T10000007505) case status is listed as “Open – Remediation as of February 13, 2017.” Goodman Santa Fe Springs SPE LLC (Goodman) acquired the western 18 acres of the former refinery after having entered into a California Land Reuse and Revitalization Act (CLRRA) agreement with the LARWQCB. The contaminants of concern are listed as gasoline and fuel related VOCs, including fuel oxygenates that affected soil, soil vapor, and regional groundwater. Shallow soil at the western side of the former refinery (0 to 10 feet bgs) was remediated in 2015 and 2016, resulting in an NFA letter issued by the LARWQCB. As noted earlier, the western side of the former Powerine refinery site was redeveloped with the Goodman Logistics Center buildings in 2018.
According to the Third Quarter 2021 RAP Implementation Progress Report prepared by Ramboll (December 18, 2021), 81 nested soil vapor extraction wells, with 158 separate screened sections, have been installed to address deep soil contamination, defined as between 10 and 100 feet bgs.
Due to the large amount of contaminant mass in deep soil, the remediation work is focused on high flow soil vapor extraction (SVE) with low-pressure air injection. In addition, 25 air-sparge wells were installed to depths of approximately 130 feet to address contamination in groundwater. On March 16, 2021, the contaminant concentrations in soil vapor at the nearest locations to the Property (W5- 1A/C and W5-2A/B/C) including gasoline-range TPH (TPH-g) up to 360,000 µg/L, benzene up to 1,100 µg/L, toluene up to 170 µg/L, ethylbenzene up to 180 µg/L, xylenes up to 410 µg/L, and other fuel-related VOCs. Chlorinated VOCs are not typically detected above laboratory reporting limits at these probe locations.
According to the most recent groundwater monitoring report (Ramboll, July 14, 2021), benzene, cis1,2-DCE, trans-1,2-dichloroethene (trans-1,2-DCE), vinyl chloride, TCE, and MTBE were detected in wells at concentrations above their corresponding MCLs for drinking water. The highest concentrations were detected in wells MW-701, MW-703, and MW-704R, the three closest wells to the Property. Benzene was detected at concentrations up to 3,300 µg/L, MTBE up to 49,000 µg/L, TPH-g up to 21,000 µg/L, and diesel-range TPH (TPH-d) up to 2,100 µg/L. The chlorinated VOCs are generally detected in upgradient wells at the former Powerine facility and are attributed to offsite, upgradient sources associated with the Omega Chemical Superfund Site.
Groundwater generally flows from the former Powerine refinery site towards and beneath the Property. Plume maps (included in Appendix E) show that releases from the former refinery have affected groundwater primarily beneath the eastern side of the Property. SCS recommended the Phase II investigation discussed in Section 15 of this report to evaluate potential vapor migration from the former Powerine refinery site and consider whether releases at the Property might have contributed to the regional contamination. The results of the 1998 Phase II soil investigation and the SCS Phase II investigation discussed in Section 15 did not identify significant contaminant releases at the Property. The results also suggest that remedial actions being implemented at the former Powerine facility are controlling potential vapor migration of fuel-related VOCs to the Property.
Based on the available information, SCS also considers the regional contamination associated with the former Powerine refinery facility to be a CREC with respect to the Property.
Lakenor/Lakenor Auto Salvage/Sonsray Machinery, 10950 Norwalk Boulevard (adjacent to the north) – CA HIST UST, CA CERS HAZ WASTE, CA HAZNET, CA CERS, CA SWEEPS UST, RCRA NonGen/NLR, RCRA-SQG, CA FID UST, FINDS, ECHO, CA LOS ANGELES CO. HMS, CA WDS, and CA HWTS – This facility reportedly had one “waste” UST of unknown capacity installed in 1982. The CA HAZNET database information indicates that this facility generated unspecified aqueous solution, oil/water separation sludge, other organic solids, aqueous solution with total organic residues less than 10 percent, oxygenated solvents, unspecified organic liquid mixture, unspecified oil-containing waste, unspecified sludge waste, off-specification inorganics, and hydrocarbon solvents between 1993 and 2015. The SFSFD cited this facility for administrative violations related to its HMBP.
Phase I ESA – 12300 Lakeland Road www.scsengineers.com
24 These EDR listings do not have information about violations or known releases likely to negatively affect the environmental condition of the Property.
McMaster-Carr Supply Company, 12319 Lakeland Road (adjacent to the north-northeast) – RCRASQG, CA CERS HAZ WASTE, and CA CERS – This tenant at the Goodman Logistics Center generates ignitable waste, corrosive waste, reactive waste, cadmium, and lead. The industrial supplies wholesale business has no reported violations.
JB Hunt, 12319 Lakeland Road (adjacent to the north-northeast) – RCRA NonGen/NLR – This tenant at the Goodman Logistics Center was verified not to generate hazardous waste on November 11, 2019 and has no reported violations.
Harbor Distributing, LLC, Santa Fe Springs/Esquer/Performance Team Freight Systems Inc., 11204 Norwalk Boulevard – RCRA LQG, CA CERS HAZ WASTE, CA HAZNET, CA CERS, CA HWTS, and RCRA NonGen/NLR – Harbor Distributing is listed as a large quantity generator of corrosive waste. No violations were reported. Between 2004 and 2016, Performance Team Freight Systems Inc. generated other organic solids, unspecified oil-containing waste, waste oil and mixed oil, and adhesive waste. In 2017 and 2018, Reyes Fleet Management, LLC generated asbestos containing waste, off-specification organics, liquids with pH < 2, empty containers 30 gallons or more, and latex waste. Performance Team and Reyes Fleet were cited for administrative violations related to its HMBP and for storing waste in uncovered containers.
OTHER DATABASE SITES
The EDR report provides a summary table of regulatory database sites within specified distances of the Property, including standard environmental records, additional environmental records, high risk historical records, and recovered governmental records. This summary table is provided beginning on Page 4 of the EDR report (Appendix F).
Other sites located within 0.25 miles of the Property with known releases of hazardous substances such as CA LUST, CA Cortese, CA CPS-SLIC, LA Co. Site Mitigation, and CA CHMIRS are located crossor downgradient, or based on case status and/or distance, are not anticipated to negatively affect the environmental condition of the Property. Several sites located within 0.25 miles appear in databases not typically associated with documented releases, such as EDR Hist Auto, CA HIST CORTESE, CA CERS, RCRA-SQG, FINDS, ECHO, RCRA NonGen/NLR, CA HIST UST, CA LOS ANGELES CO. HMS, CA HAZNET, CA HWTS, CA CERS HAZ WASTE, CA SWEEPS UST, CA EMI, CA CDL, CA UST, CA NPDES, CA CIWQS, CA AST, and CA CERS TANKS. Based on a review of the database information, none of these sites are known to have any contamination at this time; therefore, none are anticipated to have negatively affected the environmental condition of the Property.
At least one facility located beyond 0.25 miles, the Mobil Jalk Fee (0.3 miles north-northwest), is a suspected responsible party named in the Omega Chemical Superfund Site and may have contributed to regional groundwater contamination present beneath the western side of the Property. Other sites located beyond 0.25 miles are not anticipated to negatively affect the environmental condition of the Property.
UNMAPPABLE OR ORPHAN SITES
Seven unmappable sites were identified in the EDR report. Unmappable sites cannot be plotted due to inaccurate or incomplete addresses. Based on review of the provided data, including the estimated locations of the unmappable sites in relation to the Property, it appears unlikely that the Phase I ESA – 12300 Lakeland Road www.scsengineers.com
25 unmappable sites have adversely affected the environmental condition of the Property. One of the unmappable sites, So Cal Gas/Ontario MGP is further discussed in the adjacent sites section of this report.
LANDFILLS
According to the EDR-provided review of the California Department of Resources Recycling and Recovery (CalRecycle) Solid Waste Information System, no active or inactive landfills were identified within 0.5 miles of the Property. Based on the available information, it is unlikely that landfills have adversely affected the environmental condition of the Property.
OIL AND GAS WELLS
Available oil and gas well maps from the California Department of Conservation, Geologic Energy Management Division (CalGEM) were reviewed to identify oil and gas wells on the Property or in the nearby area. According to the CalGEM Well Finder online database, the Property is situated in the southwestern portion of the Santa Fe Springs oil field.
A map showing the location of the Property relative to nearby oil and gas wells is provided in Appendix D. Dozens of other wells are located in the surrounding area. Three oil and gas wells are depicted on the Property. CalGEM well information for these three wells is also included in Appendix D. Santa Fe Springs Oil Synd. No. 2 – Well No. 1 (API: 0403716095) is mapped near the centralsouthern portion of the gravel parking lot on the northwestern corner of the Property. This well was drilled to a depth of 5,069 feet in 1922 and was plugged in 1924. Well notes indicate that it never produced because it is located outside the proven territory, with no oil sands shown in the drilling logs.
Santa Fe Springs Oil Synd. No. 2 – Well No. 3 (API: 0403716096) is depicted at the north-central edge of the Property, immediately south of Lakeland Road. This well drilled in 1923 and was abandoned after drilling to a depth of only 1,559 feet. Well notes stated that it was not drilled deep enough to penetrate any producing oil- or gas-bearing formations.
Santa Fe Springs Oil Synd. No. 3 – Well No. 1 is depicted at the northeastern portion of the Property, southeast of the office building. Although depicted on the Property on the CalGEM website, Mr.
White stated that he recalled this well being located offsite in the Getty Drive right-of-way east of the Property. The CalGEM record for this well indicates that it was drilled in 1923 to a depth of 4,730 feet (sidetracked at 4,445 feet) and abandoned in 1924, after the area where it was drilled “proved to be barren.” It never operated and did not produce oil or gas. AllenCo re-abandoned the well in 1998. The reabandonment logs note that only the upper 95 feet were cemented, with CalGEM (then DOGGR) approval. Based on the information provided by Mr. White, it does appear likely that this well was located offsite.
NATIONAL PIPELINE MAPPING SYSTEM
SCS reviewed the National Pipeline Mapping System (NPMS) website for the Property and surrounding area to identify any hazardous materials pipelines. The NPMS is a geographic information system (GIS) created by the U.S. Department of Transportation, Pipeline and Hazardous Materials Safety Administration (PHMSA), and Office of Pipeline Safety (OPS) in cooperation with other federal and state governmental agencies and the pipeline industry. The NPMS consists of geospatial data, attribute data, public contact information, and metadata pertaining to the interstate and intrastate hazardous liquid trunklines and hazardous liquid low-stress lines as well as gas Phase I ESA – 12300 Lakeland Road www.scsengineers.com
26 transmission pipelines, liquefied natural gas (LNG) plants, and hazardous liquid breakout tanks (tanks that receive and store liquids transported by pipeline) jurisdictional to PHMSA. The nominal accuracy of geospatial data in the NPMS is +/-500 feet. The NPMS does not contain information on interconnects, pump and compressor stations, valves, direction of flow, capacity, throughput, or operating pressure. In addition, distribution and gathering pipelines are not included in the NPMS.
The NPMS is built from data submitted by pipeline, LNG plant, and breakout tank facility operators.
Since 2002, transmission pipeline and LNG plant facility operators are required to submit mapping information to the NPMS and to update their submissions annually. Breakout tank operators are able to submit data to the NPMS on a voluntary basis.
Based on review of the NPMS website, two Crimson Pipeline L.P. crude oil pipelines are located in the Norwalk Boulevard right-of-way west of the Property. The website does not contain any information about releases from these pipelines. Based on the available information, no negative environmental affects to the Property are anticipated from these pipelines.
LOCAL ENVIRONMENTAL ISSUES
On April 8, 2004, the City of Santa Fe Springs passed Ordinance No. 955 amending Section 117.131 of the city code, which established certain conditions under which a soil gas investigation is required, the requirements for soil gas investigations, provided a map of “methane zones” within the city, and outlined minimum methane mitigation measures (where applicable). The methane zone area within the city encompasses all land within 1,000 feet of a landfill or within 250 feet of an existing or abandoned oil well. A soil gas investigation is also required on sites where the level of total petroleum hydrocarbon contamination in soil exceeds 20,000 parts per million. The SFSFD is the lead agency within the city providing oversight of soil gas investigations, monitoring programs, and mitigation measures.
A copy of the Methane Zone Map is included in Appendix D. As shown on the map, the Property is situated within the city-designated methane zone. Since the Property was developed prior to the implementation of Ordinance No. 955, the existing buildings are not subject to methane investigation or mitigation requirements. If the Property were to be redeveloped, soil gas investigation would be required. Methane issues constitute a business environmental risk (BER).
SCS conducted a methane investigation at the Property concurrently with the Phase II investigation.
The methane investigation report is provided under separate cover. 13 USER PROVIDED INFORMATION
A User Questionnaire was not returned to SCS for inclusion in the report. Alere provided no information beyond what is discussed above.
TITLE RECORDS
No title report was provided to SCS for review.
ENVIRONMENTAL LIENS OR ACTIVITY AND USE LIMITATIONS
No information regarding environmental liens or activity and use limitations was provided to SCS. No environmental liens or activity/use limitations were identified by SCS during the course of this assessment.
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27 SPECIALIZED KNOWLEDGE
No specialized knowledge regarding the Property was provided to SCS by the User.
VALUATION REDUCTION FOR ENVIRONMENTAL ISSUES
No Property valuation information was provided to SCS.
14 DEGREE OF OBVIOUSNESS OF THE PRESENCE/LIKELY
PRESENCE OF CONTAMINATION ON THE PROPERTY
As discussed above, environmental database reports map the western two-thirds of the Property within the boundary of the Omega Chemical Superfund Site. The Omega Chemical site is physically located approximately three miles northeast of the Property. Omega Chemical and related parties are responsible for cleanup of a groundwater plume that extends approximately five miles, including beneath the Property. A review of available Omega Chemical Superfund information, indicated that the Property was situated in an area of Operable Unit 2 (OU-2), in need of additional investigation.
Based on groundwater plume maps, chlorinated VOCs are present in upgradient and downgradient groundwater wells. Given the historical use and storage of 1,2-DCA (a known PCE breakdown product) by UTC and its predecessor companies, SCS recommended that Phase II soil vapor sampling be conducted at the Property to evaluate whether onsite releases might have contributed to the regional contamination and/or whether vapor migration to shallow soil vapor was occurring.
No data reviewed suggests that the Property might be named a contributor to the Omega Chemical Superfund groundwater plume.
The environmental database report also contains information about the former Powerine (Cenco) refinery, historically located across the street to the northeast and east of the Property. The former Powerine facility is also known to have contaminated regional groundwater with TPH and fuel-related VOCs. The Powerine refinery groundwater plume extends beneath the eastern side of the Property and likely co-mingles with the Omega Chemical Superfund plume. The former Powerine refinery areas were redeveloped over the past 20 years, but remediation activities for deep soil vapor (below 10 feet) and in groundwater are ongoing. Remedial actions across the street to the northeast include soil vapor extraction (SVE), air injection, and air-sparge wells. The Powerine responsible parties attribute chlorinated VOCs at their sites to offsite, upgradient sources. SCS also recommended Phase II sampling to consider whether releases from the former Powerine facility were migrating to shallow soil vapor at the Property (vapor encroachment condition, VEC).
The results of the 1998 Phase II soil investigation and the SCS Phase II investigation discussed in Section 15 did not identify significant contaminant releases at the Property. The results also suggest that remedial actions being implemented at the former Powerine facility are controlling potential vapor migration of fuel-related VOCs to the Property. Based on the available information, SCS considers the regional contamination associated with the Omega Chemical Superfund site and the former Powerine refinery facility to be CRECs with respect to the Property. 15 PHASE II SOIL AND SOIL VAPOR INVESTIGATION
To assess the potential for subsurface impacts from past on-site operations and/or vapor migration to the Property, SCS conducted limited subsurface soil and soil vapor investigation.
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28 SUBSURFACE UTILITIES CLEARANCE
As required by law, SCS contacted Underground Service Alert prior to conducting any subsurface work (Dig Alert No. A212850109). In addition, Goldak, Inc. (Goldak) of Burbank, California cleared the boring locations of subsurface utilities and other potential obstructions prior to initiating field activities.
SOIL VAPOR SAMPLE COLLECTION
On November 10 and 11, 2021, under SCS’ direction, H&P Mobile Geochemistry (H&P) of Carlsbad, California installed soil vapor probes at 22 locations (SV1 through SV22) throughout the Property.
Soil vapor probe locations are shown on Figure 3 in Appendix A and in Appendix G. Sampling points were selected to investigate specific areas of interest (former UST area, hazardous material/waste storage compound, etc.) and to provide general coverage of the Property.
Soil vapor probes were installed at a depth of 5 feet bgs using a truck-mounted, direct-push rig. At locations SV7, SV9, SV10, SV12, SV13, and SV19, high vacuum was encountered in probes initially set at the 5-foot depth, so additional temporary probes were installed at 3 feet bgs (after encountering similar conditions at 6 and 4 feet bgs). High vacuum was encountered at all shallow (3- to 5-foot probes set at location SV21). At locations SV1 through SV13, SV19, SV20, and SV21, a 15-foot soil vapor probe was also set. High vacuum conditions were not encountered in the 15-foot probes.
At each location, a stainless steel rod was advanced to the target depth. The steel rod was then retracted and new (clean) 1/8-inch diameter Nylaflow tubing, with a polypropylene filter placed on the bottom end, was inserted to the desired depth. Clean #2/12 Monterey sand was placed in a 6- inch vertical interval around each filter. A bentonite seal was placed above the sand pack for each probe. The remaining annular space was then backfilled with bentonite and hydrated.
Soil vapor sampling was conducted in general accordance with the Advisory – Active Soil Gas Investigations, published by the LARWQCB and DTSC in July 2015 (the “Guidance”). Following a minimum of 120 minutes after being set, the probes were purged to remove ambient air from the sampling system and ensure that the collected soil vapor sample was representative of soil conditions. A purge of three volumes of the system was used for all locations. In addition, prior to collecting samples, a leak-check compound (1,1-difluoroethane) was exposed at the surface.
A total of 39 soil vapor samples (including two replicate samples) were collected and analyzed for VOCs using Method H&P 8260SV, a modified version of EPA Method 8260B, in an on-site mobile laboratory provided by H&P. H&P is certified by the United States Department of Defense Environmental Laboratory Accreditation Program (DoD-ELAP) to conduct the specified analysis.
Chain-of custody documentation was completed to track the samples from the point of collection through analysis.
After all samples had been collected and the soil vapor analyses completed, the temporary probes were removed. Probe locations were backfilled with bentonite. No soil cuttings requiring disposal were generated during the field activities.
SOIL VAPOR ANALYTICAL RESULTS
The H&P laboratory report, chain-of-custody documentation, and QA/QC data are included as Appendix H. A summary of the soil vapor analytical results is presented in Table 1 in Appendix H.
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29 Five VOCs were detected in one of more of the soil vapor samples analyzed at concentrations above laboratory reporting limits as follows:
• PCE was detected in two samples at concentrations of 0.082 and 0.25 µg/L. • Benzene was detected in seven samples (including the two replicate samples) at concentrations between 0.093 and 0.29 µg/L.
• Toluene was detected in 16 samples at concentrations between 0.82 and 11 µg/L. • m,p-Xylene was detected in six samples (including the two replicate samples) at concentrations between 0.40 and 1.3 µg/L.
• o-Xylene was detected in one sample at a concentration of0.47 µg/L.
The leak-check compound was not detected in any of the soil vapor samples collected.
The DTSC, Human and Ecological Risk Office (HERO) issued an updated Human Health Risk Assessment (HHRA) Note No. 3 in June 2020. In this Note, DTSC made recommendations regarding the methodology and use of the U.S. EPA Regional Screening Levels (RSLs) and DTSC-modified screening levels (jointly referred to herein and “DTSC-Recommended SLs”) for soil vapor screening under residential and commercial/industrial land use scenarios. The DTSC-Recommended SLs for evaluating soil vapor intrusion are calculated using indoor air screening levels and recommended attenuation factors. The values calculated using Note No. 3 recommendations are very conservative.
Chemical concentrations in excess of the calculated DTSC-Recommended SLs are not conclusive evidence of adverse risks to human health. Depending on VOC concentrations and their distribution, additional investigation – such as sub-slab sampling, indoor air assessments, site-specific health risk assessments, etc. – may be warranted to evaluate site-specific health risks.
In Table 1, the soil vapor results from this investigation are compared to the DTSC-Recommended SLs under existing and future commercial/industrial building land use scenarios using an attenuation factors of 0.001 and 0.0005. As shown, detected concentrations of VOCs were all below their respective DTSC-Recommended SLs. Based on this, the VOC concentrations detected do not represent a significant risk to human-health associated vapor intrusion into existing or future commercial/industrial buildings.
In the latest update to HERO Note No. 3, DTSC also recommended that screening assessments calculate soil vapor screening levels using the U.S. EPA recommended attenuation factor of 0.03 (based on June 2015 guidance) for sub-slab soil gas and “near-source” exterior soil gas. Use of this attenuation factor was also in the Public Draft Supplemental Guidance: Screening and Evaluating Vapor Intrusion released by DTSC and the California Water Resources Control Boards in February 2020. Table 1 also includes DTSC-Recommended SLs for “near-source” exterior soil gas samples using an attenuation factor of 0.03. These attenuation factors result in extremely conservative screening levels.
As shown, using the 0.03 attenuation factor, the two PCE detections and the seven benzene detections exceed their corresponding DTSC-Recommend SLs calculated using the more conservative attenuation factor. Please note that the attenuation factor of 0.03 is based on limited studies, of primarily residential homes with degraded concrete/basements and are not necessarily applicable to commercial/industrial sites in California with slab-on-grade construction. However, it has been SCS’ experience with similar sites that upon further investigation – such as sub-slab sampling, indoor air assessments, site-specific health risk assessments, and radon slab attenuation studies – there are no significant health risks from these sporadic and trace levels of VOCs.
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30 Recent peer-reviewed, California-specific studies have also concluded that the previously established attenuation factors of 0.001/0.0005 for existing/future commercial/industrial buildings are more applicable to sites in California than those calculated using the more conservative 0.03 attenuation factor (Lahvis and Ettinger, April 2021). In summary, the low concentrations of VOCs detected in soil vapor during this investigation are not indicative of a significant vapor intrusion risk. Additional investigation of soil vapor is not recommended at this time.
SOIL SAMPLE COLLECTION
Also on November 10 and 11, 2021, under direction of SCS, H&P conducted soil sampling at the following locations shown on Figure 3 in Appendix A:
• SB1 – Co-located with soil vapor boring SV1, this boring was located in the vicinity of the former USTs. Soil samples were collected at 10 and 15 feet bgs. • SB2 – Co-located with soil vapor boring SV4. This location was selected because it was near one of the hydraulic presses with oil staining observed on the pavement at its base. Soil samples were collected at 5 and 10 feet bgs.
• SB3 – Co-located with soil vapor boring SV8. This boring was located immediately north of the Coast Steel hazardous waste storage compound and east of the UTC hazardous material/waste compound. Soil samples were collected at 5 and 10 feet bgs. • SB4 – Co-located with soil vapor boring SV18. This boring was located in the approximate area of the former oil well shown on CalGEM maps in the gravel parking lot on the northwestern portion of the Property. Soil samples were collected at 5 and 10 feet bgs. • SB5 – This soil boring was advanced in the northwestern portion of the Property, in the vicinity of the former clarifier shown in the 1998 Phase II report prepared by Norcal. Soil samples were collected at 5 and 10 feet bgs.
• SB6 – Co-located with soil vapor boring SV22. This boring was located in the approximate area of the former oil well shown on CalGEM maps near the north-central edge of the Property (in the current Coast Steel parking lot). Soil samples were collected at 5 and 10 feet bgs.
Soil samples were collected using the truck-mounted, direct-push drill rig. The drill rig was equipped with a hydraulic hammer and a 2-foot long, 1.75-inch diameter solid core sampler. A pointed steel tip was fixed to the head of the solid core sampler and driven to the desired depth on the steel rod.
Soil matrix samples were collected by retracting the drive tip through the center of the sampler with an inner rod, and hydraulically hammering the sampler an additional 1.5 to 2 feet. Soil samples were recovered in 2-foot long, 1-inch diameter pre-cleaned acetate sleeves that have been placed inside the sampler. An approximately 6-inch section was cut from the sample sleeve and retained for submittal to the laboratory.
A portion of each soil sample intended for analysis of VOCs was preserved in the field using EPA Method 5035. This process includes the collection of three aliquots of soil from each soil sample using a plunger/sub-sampler provided by the laboratory. The aliquots of soil were immediately placed in 40 milliliter VOA (volatile organic analysis) vials as follows - two aliquots in VOAs with a sodium bisulfate preservative and one VOA with a methanol preservative.
Sample sleeves and 5035 kits were labeled with the sample number, date of collection, and time of collection. Immediately following labeling, samples were placed in a chilled cooler to be submitted to Performance Analytic Laboratory (PAL) of Signal Hill, California. PAL is certified by the California State Water Resource Control Board’s Environmental Laboratory Accreditation Program (CA ELAP) to Phase I ESA – 12300 Lakeland Road www.scsengineers.com
31 perform the requested analyses. Samples were tracked from the point of collection through the laboratory using proper chain-of-custody protocol. Samples were collected using generally accepted regulatory procedures. Soil samples collected during this investigation were selectively analyzed for TPH with carbon chain breakdown using EPA Method 8015M, VOCs using EPA Method 8260B/5035, and Title 22 metals using EPA Methods 6010B and 7471A.
New nitrile gloves were used and frequently replaced in the handling of all soil samples to prevent cross-contamination. Samples were tracked from the point of collection through the laboratory using proper chain-of-custody protocol.
SOIL ANALYTICAL RESULTS
The PAL laboratory report, including chain-of-custody forms and QA/QC information are provided in Appendix G. A summary of analytical results for soils is presented in Table 2 and Table 3 in Appendix G.
Total Petroleum Hydrocarbons and Volatile Organic Compounds There are no universal cleanup guidelines for TPH- and/or VOC-contaminated soils in California.
Cleanup levels can vary based on a number of factors including the nature of the contamination, depth to groundwater, the beneficial uses of groundwater, soil type, human health risks (i.e., land use, residential vs. commercial/industrial scenarios), and regulatory oversight agency requirements.
Actual cleanup goals are site-specific and based on applicable regulatory guidelines. Generally, regulatory guidelines that apply to the cleanup of specific chemical constituents in soil are related to one or more of the following issues:
• Potential impacts to groundwater
• Human health risks
As shown in Table 2, neither gasoline- nor diesel-range TPH were detected in any of the 12 samples analyzed. Oil-range TPH (TPH; C23-C32) was detected in two soil samples at concentrations of 30.4 and 32.9 mg/kg.
The LARWQCB established cleanup guidelines, also known as soil screening levels (SSLs), for hydrocarbon-impacted soils based on the potential for groundwater contamination (RWQCB, 1996).
Groundwater is anticipated to occur at approximately 100 feet bgs at the Property. Based on this information, the SSLs for petroleum hydrocarbons are:
• TPH-G (C4-C12) – 500 mg/kg
• TPH-D (C13-C22) – 1,000 mg/kg
• TPH-O (C23-C32) – 10,000 mg/kg
These SSLs are also provided in Table 2. Oil-range TPH was detected well below its SSL. Based on the data from this and previous site investigations, TPH detected in soils does not represent a risk to groundwater.
For TPH-impacted soils, DTSC-Recommended SLs have been established for TPH in the medium aromatic range (C9 to C16) and in the high aromatic range (C17 to C32).
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32 Human health risks from petroleum hydrocarbon-impacted soils in California are often evaluated using either of two methods:
• A comparison with the DTSC-Recommended SLs.
• Completion of a site-specific Health Risk Assessment (HRA).
For an industrial land use scenario, the high aromatic range DTSC-Recommended SL is 18,000 mg/kg. Although the carbon range for oil-range TPH is not directly comparable to the DTSCRecommended SL value for high aromatic hydrocarbons, the concentrations detected in soils at the Property are well below the DTSC-Recommended SLs and do not represent a risk to human health.
A sites-specific HRA is typically conducted on larger, more complex projects where a variety of contaminants are present or the use of the site may be particularly sensitive (e.g., residential). An HRA is a more technically rigorous examination of all potential contaminants and exposure scenarios, and can be used in the development of appropriate cleanup goals and/or mitigation strategies. Based on the TPH concentrations detected during this investigation, development of an HRA is not warranted.
VOC concentrations detected in soil are summarized on Table 3. As shown, 2-butanone (methyl ethyl ketone, MEK) was detected in all of the soil samples at concentrations ranging from 15.7 to 23.6 µg/kg. MEK is a common laboratory cross contaminant. The uniform nature of the low detections in all samples strongly indicates that the MEK detections are the result of cross contamination.
Regardless, the concentrations are far below their corresponding DTSC-Recommended SL of 190,000,000 µg/kg and do not represent a risk to groundwater or human health.
The only other VOC detected was toluene at 9.54 µg/kg in the 5-foot sample from SB2. This detection is also far below its corresponding SSL of 7,500 µg/kg and DTSC-Recommended SL of 5,300,000 µg/kg and does not represent a risk to groundwater or human health.
Metals
As shown on Table 2, all 12 samples contained detectable concentrations of one or more metals including arsenic, barium, chromium, cobalt, copper, lead, nickel, vanadium, and/or zinc.
Regulatory guidance for metals in soil is based on evaluation of both background and risk-based concentrations. The Kearney Foundation of Soil Science published a special report of background concentrations of trace and major elements in California soils (Bradford et al, 1996). Metals were generally detected at, or below, the concentrations typically found in California soils as related in this study.
In HERO Note No. 3, DTSC recommends the use of RSLs, except in cases where a DTSC-modified screening level differs by a factor or three-fold or more. As with the soil vapor screening levels described above, whether it is an RSL or DTSC-modified screening level, the applicable (most stringent) screening levels are described herein as the DTSC-Recommended SLs.
In Table 2, the metals results from this investigation are compared to the commercial/industrial DTSC-Recommended SLs. As shown, the only metal detected above the DTSC-Recommended SL is arsenic.
With regard to arsenic, the U.S. EPA has acknowledged that, in some cases, the predictive risk-based models generate screening levels that lie within or even below typical background concentrations. If Phase I ESA – 12300 Lakeland Road www.scsengineers.com
33 natural background concentrations are higher than the risk-based screening levels, an adjustment is probably needed. U.S. EPA uses naturally occurring arsenic in soils as an example. Further, the DTSC has acknowledged that the strict use of RSLs is impractical and has set acceptable levels of arsenic in soil in the range of 8 to 12 mg/kg for school sites in California.
Based on the available information, the arsenic concentrations in soil at the Property appear to be at background levels and naturally occurring.
16 DATA GAPS
No data gaps were identified during the preparation of this Phase I ESA. 17 FINDINGS AND OPINIONS
Based on the scope of work performed, SCS finds the following:
The Property, which comprises 8.42 acres, is located at the southeastern corner of the intersection of Lakeland Road and Norwalk Boulevard. The majority of the Property is developed with the Coast Iron & Steel Company (Coast Iron) facilities, which consists of an office building (3,800 square feet), an approximately 50,000-square-foot steel fabrication building, and asphalt-paved parking and storage yard areas. For more than 40 years, Coast Iron has leased approximately one acre at the southwestern corner of the Property to the adjoining facility to the west (11120 Norwalk Boulevard), currently operated by UTC Aerospace Systems (UTC). The UTC portion of the Property is developed with two warehouse structures, each with an approximate area of 7,500 square feet. UTC also currently leases a gravel parking area at the northwestern portion of the Property (approximately 0.8 acres).
One small structure, likely a rural residence, was located on or near the northwestern portion of the Property as early as 1896. In 1923 and 1925, the small structure was no longer depicted, but three or four oil wells were present on the Property. Between 1928 and the early 1940s, a small structure was present on the north-central portion of the Property. That structure was most likely related to oil exploration activities on the Property and surrounding area. By 1947, a few additional small structures were added at the northwestern portion of the Property. Outdoor equipment storage was also present along the western boundary. In 1963, Coast Iron developed its steel fabrication building on the eastern side of the Property. In 1966, the office building was added at the northeastern corner of the Property. The two industrial buildings on the southwestern portion of the Property, associated with the adjoining facility to the west, were constructed in 1965 and 1967.
Coast Iron installed two gasoline USTs (5,000 and 9,970 gallon capacities) in 1974. These USTs were subsequently removed in 1989. The small industrial buildings on the northwestern portion of the Property were demolished in the mid-2000s, leaving the graded gravel area subsequently leased to UTC.
Coast Iron is a steel fabricator that cuts, bends, assembles, and welds steel products. Offices are located at the northeastern portion of the Property. A mostly open-air building where steel fabrication work is conducted is located along the eastern side of the Property. Steel presses are located in the fabricator building area. All of the presses are situated at grade, not in subsurface concrete pits. De minimis oil staining was noted at a few locations around the base of presses, particularly on the eastern side of the building. Oxygen acetylene precision plasma cutting equipment is situated outside the northwestern side of the fabrication building. Coast Iron has never galvanized steel at the Property, but it performs touch-up galvanizing with aerosol spray cans south Phase I ESA – 12300 Lakeland Road www.scsengineers.com
34 of the fabrication building. Coast Steel’s temporary hazardous waste storage compound is located at the southwestern portion of the Property.
UTC manufactures pyrolytic graphite aircraft brake products at its main facilities west of the Property.
At the time of the site inspection, the two 7,500-square-foot UTC buildings on the southwestern portion of the Property were primarily being used for warehousing, shipping, and receiving. A small receiving laboratory was located inside the southeastern corner of the southern building. The northern building had offices and part storage (vacuum pumps, valves, gauges, instruments, etc.
UTC’s hazardous waste storage compound is located beneath a canopy roof east of the southern building. Long-term UTC (previously Goodrich) employees indicated that the two buildings on the Property were historically used for warehousing, storage, quality control inspections, and dry machining. QC work consisted of dye penetrant inspection of densified carbon brake products manufactured in the main buildings. No spills, staining, or other evidence of a hazardous substance release were observed at the UTC occupied portions of the Property. However, during the UTC facility inspection, SCS observed the storage of two 1-liter bottles of 1,2-dichloroethane (1,2-DCA), a chlorinated solvent. Given known chlorinated solvent impacts to regional groundwater from offsite, upgradient sources, SCS considered the storage of this chemical onsite an environmental condition that warranted additional investigation in the concurrent Phase II soil vapor investigation.
SCS reviewed Santa Fe Springs Fire Department (SFSFD) files as part of the Phase I ESA. The files contain paperwork issued by the SFSFD when the two gasoline USTs were installed at the Property in 1974. The USTs were removed in mid-1989. According to an Underground Storage Tank Removal report prepared by Vadose, Inc., soil samples from beneath the tanks and dispensers did not detect total petroleum hydrocarbons (TPH) or fuel-related volatile organic compounds (VOCs). On October 3, 1990, the SFSFD issued a No Further Action (NFA) letter for the USTs removed from the Property.
The SFSFD files also contained a Phase II Environmental Site Assessment Report prepared by Norcal Engineering. Site contacts indicated that this report was prepared when the owner’s family bought out their partners. The Phase II investigation was conducted to evaluate areas of concern identified in a Phase I ESA, a copy of which was not in the SFSFD files and was otherwise unavailable. The areas of concern included the following:
• Two former sumps,
• Four former cesspools and one septic tank,
• A former concrete well and stand pipe,
• The former gasoline UST area,
• Two dry oil well areas,
• An elevated concrete block area (former use of area unknown), and • A clarifier.
None of these features were observed at the Property during the current site inspection. The 1998 Phase II investigation included 13 soil borings to depths ranging from 15 to 40 feet below ground surface (bgs). Investigated areas were located on the Coast Steel facility and the northwestern portion of the Property (prior to the demolition of the former structures). Soil samples were selectively analyzed for TPH, VOCs, and Title 22 metals. Total recoverable petroleum hydrocarbons (TRPH) were detected in 12 of 40 analyzed samples at concentration ranging from 19 to 460 milligrams per kilogram (mg/kg), equivalent to parts per million (ppm). The maximum TRPH concentration was detected in the 5-foot samples from near the elevated concrete block area. TRPH was not detected in the 20-, 30-, or 40-foot soil sample collected from this same boring. All TRPH concentrations were detected at levels below their corresponding soil screening levels (SSLs). VOCs Phase I ESA – 12300 Lakeland Road www.scsengineers.com
35 were not detected in any of the soil samples. Metals concentrations were consistent with typical background ranges in California soils. Based on the results of the Phase II investigation, Norcal recommended no further action.
Coast Iron appears in several environmental databases, related to its storage of hazardous materials, generation of hazardous waste, and the former USTs. The company has been cited for administrative violations related to its hazardous materials business plan (HMBP) and failing to store hazardous waste in covered containers. Records reviewed, however, did not indicate past releases at the Coast Iron facility.
The environmental database report also maps the western two-thirds of the Property within the boundary of the Omega Chemical Superfund Site. The Omega Chemical site is physically located approximately three miles northeast of the Property. Omega Chemical and related parties are responsible for cleanup of a groundwater plume that extends approximately five miles, including beneath the Property. The primary contaminants of concern are VOCs, especially tetrachloroethene (PCE), trichloroethene (TCE), and 1,1-dichloroethene (1,1-DCE). A review of available Omega Chemical Superfund information, indicated that the Property was situated in an area of Operable Unit 2 (OU-2), in need of additional investigation. Based on groundwater plume maps, chlorinated VOCs are present in downgradient groundwater wells south of the Property at concentrations up to 130 micrograms per liter (µg/L), above their corresponding California Maximum Contaminant Levels (MCLs). Given the historical use and storage of 1,2-DCA (a known PCE breakdown product) by UTC and its predecessor companies, SCS recommended that Phase II soil vapor sampling be conducted at the Property to evaluate whether onsite releases might have contributed to the regional contamination and/or whether vapor migration to shallow soil vapor was occurring. No data reviewed suggests that the Property might be named a contributor to the Omega Chemical Superfund groundwater plume.
The environmental database report also contains information about the former Powerine (Cenco) refinery, historically located across the street to the northeast and east of the Property. The former Powerine facility is also known to have contaminated regional groundwater with TPH and fuel-related VOCs. The Powerine refinery groundwater plume extends beneath the eastern side of the Property and likely co-mingles with the Omega Chemical Superfund plume. The former Powerine refinery areas were redeveloped over the past 20 years, but remediation activities for deep soil vapor (below 10 feet) and in groundwater are ongoing. Remedial actions across the street to the northeast include soil vapor extraction (SVE), air injection, and air-sparge wells. The Powerine responsible parties attribute chlorinated VOCs at their sites to offsite, upgradient sources. SCS also recommended Phase II sampling to consider whether releases from the former Powerine facility were migrating to shallow soil vapor at the Property (vapor encroachment condition, VEC).
Regulatory database information identified other known and suspected contamination sites in the surrounding area, some of which may have contributed to either the Omega Chemical or the Powerine groundwater plumes.
Phase II soil and soil vapor sampling was conducted concurrently with this Phase I ESA. Soil vapor probes were installed at 22 locations across the Property. PCE and fuel-related VOCs (benzene, toluene, and xylenes) were detected in soil vapor at concentrations below their corresponding Department of Toxic Substances Control (DTSC) recommended screening levels (DTSCRecommended SLs) for existing and future commercial/industrial land use scenarios.
Soil samples were collected in the vicinity of the former USTs, near the hazardous material/waste storage compounds, near former oil wells, at the location of a former clarifier, and near an area of Phase I ESA – 12300 Lakeland Road www.scsengineers.com
36 stained concrete at the base of a hydraulic press. The soil sampling did not show evidence of a significant release of TPH, VOCs, or metals at the Property. The results of the 1998 Phase II soil investigation and the SCS Phase II investigation did not identify significant contaminant releases at the Property. The results also suggest that remedial actions being implemented at the former Powerine facility are controlling potential vapor migration of fuel-related VOCs to the Property. Based on the available information, SCS considers the regional contamination associated with the former Omega Chemical Superfund Site and the former Powerine refinery facility to be Controlled Recognized Environmental Conditions (CRECs) with respect to the Property.
Available oil and gas well maps from the California Department of Conservation, Geologic Energy Management Division (CalGEM) were reviewed to identify oil and gas wells on the Property or in the nearby area. According to the CalGEM Well Finder online database, the property is located in the central-eastern portion of the Santa Fe Springs Oil and Gas Field. Three former oil wells were located on or immediately adjacent to the Property. One was located at the center of the gravel parking area on the northwestern portion of the Property, one along the north-central edge of the Property, and one at the northeastern edge of the Property (which was likely situated offsite to the east in the Getty Drive right-of-way). Methane issues constitute a business environmental risk (BER). SCS conducted methane sampling concurrently with the Phase II investigation. The results were submitted under separate cover.
In summary, SCS performed a Phase I ESA of property located at 12300 Lakeland Road in Santa Fe Springs, California, in conformance with the scope and limitations of 40 CFR 312 and ASTM E1527-
13. Any exceptions to, or deletions from, this practice are described in Section 5 of this report.
Based on the findings of the Phase I ESA, SCS conducted Phase II soil and soil vapor sampling.
In the opinion of the Environmental Professionals, this assessment has revealed evidence of conditions indicative of a CRECs in connection with the Property, as discussed above. Based on the results of the Phase I ESA and Phase II investigation, additional investigation is not recommended or warranted at this time.
Phase I ESA – 12300 Lakeland Road www.scsengineers.com
37 18 REFERENCES
ASTM International, November 1, 2013. Standard Practice for Environmental Site Assessments:
Phase I Environmental Site Assessment Process, Designation: E1527-13.
California Department of Conservation, Geologic Energy Management Division (CalGEM) Website:
http://www.conservation.ca.gov/dog/Pages/Index.aspx.
California Department of Health Services (CDHS), Updated February 2016. California Indoor Radon Test Results:
https://www.cdph.ca.gov/Programs/CEH/DRSEM/CDPH%20Document%20Library/EMB/Ra don/Radon%20Test%20Results.pdf
California Department of Toxic Substance Control (DTSC) EnviroStor Website:
https://www.envirostor.dtsc.ca.gov/public/.
California Department of Toxic Substances Control (DTSC), Office of Human and Ecological Risk (HERO), June 2020. Human Health Risk Assessment (HHRA) Note Number 3.
California Environmental Protection Agency (CalEPA), Site Portal Website:
https://siteportal.calepa.ca.gov/nsite/.
California Environmental Protection Agency (CalEPA) and California Department of Toxic Substance Control (DTSC), July 2015. Advisory – Active Soil Gas Investigations.
California Environmental Protection Agency, State Water Resources Control Board (SWRCB), GeoTracker Website: http://geotracker.waterboards.ca.gov/.
California Regional Water Quality Control Board (RWQCB), April 2019. California Regulations to Drinking Water.
Environmental Data Resources, Inc. (EDR), www.edrnet.com, (800) 352-0050.
Federal Register, The Daily Journal of the United States Government, November 1, 2005. Part III, Environmental Protection Agency, 40 CFR Part 312, Standards and Practices for All Appropriate Inquiry. Volume 70, No. 210. Amended December 30, 2013, Volume 78, No. 250.
Geosyntec Consultants. April 12, 2017. Final Leading Edge Investigation Work Plan: Omega Chemical Corporation Superfund Site Operable Unit 2.
Geosyntec Consultants. March 19, 2018. 2017 Work Area Monitoring Report: Omega Chemical Corporation Superfund Site Operable Unite 2.
Lahvis, Matthew A. and Ettinger, Robert A. April 13, 2021. Improving Risk-Based Screening at Vapor Intrusion Sites in California.
Los Angeles Regional Water Quality Control Board (LARWQCB). May 1996. Interim Site Assessment and Cleanup Guidebook.
Phase I ESA – 12300 Lakeland Road www.scsengineers.com
38 Murex Environmental, Inc. July 1, 2012. Second Quarter 2012 Groundwater Monitoring Report:
Former Powerine Refinery, 12345 Lakeland Road, Santa Fe Springs, CA.
National Pipeline Mapping System (NPMS) Website:
https://www.npms.phmsa.dot.gov/PublicViewer/.
Norcal Engineering. January 6, 1998. Phase II Environmental Site Assessment Report: Coast Iron & Steel Co., 12300 East Lakeland Road, Santa Fe Springs, California. Maness Project #51308.
Ramboll. July 14, 2021. First and Second Quarter 2021 Groundwater Monitoring Report: Goodman Logistics Center, 12345 Lakeland Road, Santa Fe Springs, California.
Ramboll. December 18, 2021. RAP Implementation Progress Report – Third Quarter 2021, Former Powerine Oil Corporation Refinery.
South Coast Air Quality Management District (AQMD), Facility INformation Detail (FIND) website:
http://www3.aqmd.gov/webappl/fim/prog/search.aspx.
U.S. EPA, June 2020. Regional Screening Level (RSL) Summary Table.
Vadose, Inc. September 22, 1989. Underground Storage Tank Removal: Coast Iron & Steel Company, 12300 E. Lakeland Road, Santa Fe Springs, California. File NO. 40033 Phase I ESA – 12300 Lakeland Road www.scsengineers.com
39 19 GLOSSARY/DEFINITIONS
AAI -- All Appropriate Inquiry
AUL -- Activity and Use Limitations
BER – A business environmental risk is a risk which can have a material environmental or environmentally-driven impact on the business associated with the current or planned use of a parcel of commercial real estate, not necessarily limited to those environmental issues required to be investigated in this practice.
BTEX -- Benzene, toluene, ethylbenzene, and total xylenes CERCLA -- Comprehensive, Environmental Response, Compensation, and Liability Act CERCLIS -- Comprehensive Environmental Response, Compensation, and Liability Information System
CFR -- Code of Federal Regulations
CORRACTS -- Corrective Action Against Responsible Parties at a RCRA site CREC -- Controlled Recognized Environmental Condition: A recognized environmental condition resulting from a past release of hazardous substances or petroleum products that has been addressed to the satisfaction of the applicable regulatory authority (for example, as evidenced by the issuance of a no further action letter or equivalent, or meeting risk-based criteria established by regulatory authority), with hazardous substances or petroleum products allowed to remain in place subject to the implementation of required controls (e.g., property use restrictions, AULs, or institutional or engineering controls).
DOGGR -- Department of Oil, Gas, and Geothermal Resources De Minimis Condition -- A condition that generally does not present a threat to human health or the environment and that generally would not be the subject of an enforcement action if brought to the attention of appropriate governmental agencies. Conditions determined to be de minimis conditions are not RECs or CRECs.
DTSC -- California EPA Department of Toxic Substances Control EDR -- Environmental Data Resources, Inc.
EPA -- Environmental Protection Agency
ERNS -- Emergency Response Notification System
ESA -- Environmental Site Assessment
FINDS -- Facility Index System
HAZNET -- California EPA Hazardous Waste Facility and Manifest Data Phase I ESA – 12300 Lakeland Road www.scsengineers.com
40 HREC -- Historical Recognized Environmental Condition: A past release of any hazardous substances or petroleum products that has occurred in connection with the property and has been addressed to the satisfaction of the applicable regulatory authority or meeting unrestricted use criteria established by a regulatory authority, without subjecting the property to any required controls
LQG -- Large Quantity Hazardous Waste Generator
LUST -- Leaking Underground Storage Tank
MCL -- Maximum contaminant level
MTBE -- Methyl-tert-butyl-ether
NFA -- No Further Action determination
NFRAP -- No Further Remedial Action Planned
NPL -- National Priority List (Superfund)
PAHs -- Polynuclear aromatic hydrocarbons
PCBs -- Polychlorinated biphenyls
RCRA -- Resource Conservation and Recovery Act
RCRIS -- Resource Conservation and Recovery Information System REC -- Recognized environmental condition is defined by ASTM E 1527-13 as: “The presence or likely presence of any hazardous substances or petroleum products in, on, or at a property:
(1) due to release to the environment; (2) under conditions indicative of a release to the environment; or (3) under conditions that pose a material threat of a future release to the environment. De minimis conditions are not recognized environmental conditions.” ROD -- Record of Decision
RBSLs -- Risk-based Screening Levels
RSLs – Regional Screening Levels
RWQCB -- Regional Water Quality Control Board
SARA -- Superfund Amendments and Reauthorization Act
SLIC -- Spills, Leaks, Investigations, and Cleanups database SQG -- Small Quantity Hazardous Waste Generator
SWIS -- Solid Waste Information System
SWLF -- Solid Waste Facility/Landfills
Phase I ESA – 12300 Lakeland Road www.scsengineers.com
41 TPH -- Total Petroleum Hydrocarbons
TRIS -- Toxic Release Inventory System
TSD -- Treatment, Storage, and/or Disposal Facility
User -- The person or persons seeking to establish the innocent landowner defense, bona fide prospective purchaser liability protection, and/or contiguous property owner liability protection pursuant to CERCLA sections 101 and 107.
USGS -- United States Geologic Survey
UST -- Underground Storage Tank
VCP -- Voluntary Cleanup Program
VOCs -- Volatile organic compounds
Phase I ESA – 12300 Lakeland Road www.scsengineers.com
A
Appendix A
Figures 1 and 2
Copyright:© 2013 National Geographic Society, i-cubed
FIGURE
1 S C S E N G I N E E R S
4 SITE:
SITE LOCATION MAP
Job No.: 01221236.00
Title:
PROJECT SITE
12300 Lakeland Road
Santa Fe Springs, California 90670
3900 KILROY AIRPORT WAY, SUITE 100
LONG BEACH, CALIFORNIA 90806
Figure 2. Assessor’s Parcel Map (APN#: 8025-002-026).
SCS ENGINEERS SCS ENGINEERS
Project Site
12300 Lakeland Road
Santa Fe Springs, California 90670
Figure 2. Assessor’s Parcel Map (APN#: 8025-002-026).
SV1 / SB1 SV2 SV4 / SB2 SV8 / SB3 SV22 / SB6 SV18 / SB4 SV3 SV16 SV14SV9 SV5SV6 SV7 SV21 SV19SV20 SV11 SV10 SV12 SV13SV15 SV17 SB5 2300 LAKELAND ROAD
SANTA FE SPRINGS, CALIFORNIA 90670
ENVIRONMENTAL CONSULTANTS
SHEET TITLE:
PROJECT TITLE:
ACAD FILE: APP. BY:DWN. BY: CHK. BY:PROJ. NO. DSN. BY: DATE: SCALE:
CLIENT:
01221236.00
J.VARGAS
J.VARGAS
J.RAUZON
LONG BEACH
J.RAUZON NOVEMBER 2021 1" = 100' FIGURE NO.2
DUKE REALTY
200 SPECTRUM CENTER DRIVE, SUITE 1600
IRVINE, CALIFORNIA 92618
3900 KILROY AIRPORT WAY, SUITE 100
LONG BEACH, CA 90806
PH. (562) 426-9544 FAX. (562) 427-0805 LEGENDSOIL AND SOIL VAPOR SAMPLE LOCATION
SCS ENGINEERS SOIL BORING LOCATION
GOOGLE AERIAL IMAGE SHOWING SOIL AND
SOIL VAPOR SAMPLING LOCATIONS PROPERTY LINE APPROXIMATE ABANDONED WELL LOCATION APPROXIMATE AREA OF FORMER STRUCTURES SOIL VAPOR SAMPLE LOCATION Phase I ESA – 12300 Lakeland Road www.scsengineers.com
B
Appendix B
Aerial Image and Site Photographs
Photo 1 – Coast Steel office building at northeastern corner of the Property.
Photo 2 – View across Lakeland Road to the north.
Photo 3 – Gravel parking lot on the northwestern corner of the Property.
Photo 4 – Groundwater wells in Lakeland Road right-of-way north of the Property.
Photo 5 – View across the street to the northeast of the Property.
Photo 6 – Building across the street to the east of the Property.
Photo 7 – Getty Drive to the east of the Property.
Photo 8 – Groundwater well in Getty Drive outside the southeastern portion of the Property.
Photo 9 – Fabrication building and raw material storage area.
Photo 10 – De minimis oil staining on concrete near steel cutting equipment at the fabrication building.
Photo 11 – View inside the fabrication building.
Photo 12 – The mostly open-air fabrication building is constructed around a central area with compressors, offices, and equipment storage.
Photo 11 – Fabrication work station.
Photo 12 – Hydraulic press.
Photo 13 – Southeastern portion of the Property.
Photo 14 – Welding gases.
Photo 15 – Area south of the fabrication building.
Photo 16 – Touch-up galvanize spray area.
Photo 17 – Hazardous material/waste storage compound.
Photo 18 – Western side of the steel fabrication area.
Photo 19 – Oxygen acetylene cutting area.
Photo 20 – Propane tank.
Photo 21 – Oxygen tank.
Photo 22 – Western side of the Property.
METHANE GAS ASSESSMENT REPORT
12300 Lakeland Avenue
Santa Fe Springs, California 90670
Assessor Parcel Number (APN): 8025-002-026
Duke Realty
200 Spectrum Center Drive, Suite 1600
Irvine, California 92618
(949) 797-7048
3900 Kilroy Airport Way, Suite 100
Long Beach, California 90806
(562) 426-9544
Project No. 01221236.00 | December 15, 2021
This Methane Gas Assessment Report dated December 15, 2021 for the property located at 12300 Lakeland Road, Santa Fe Springs, California was prepared and reviewed by the following:
Jay Vargas
Staff Scientist
SCS ENGINEERS
Justin Rauzon
Project Manager
SCS ENGINEERS
Kenneth H. Lister, Ph.D., C.E.G., C.H.G.
Senior Technical Advisor
SCS ENGINEERS
Methane Gas Assessment Report – 12300 Lakeland Avenue www.scsengineers.com i
Table of Contents
Section Page
DISCLAIMER ........................................................................................................................................... ii 1 INTRODUCTION ............................................................................................................................. 1 2 GENERAL BACKGROUND .............................................................................................................. 1 3 SITE INVESTIGATION ..................................................................................................................... 1 Methane Probe Installation...............................................................................................................1 Methane Probe Monitoring ...............................................................................................................2 Methane Assessment........................................................................................................................2 Monitoring Results.............................................................................................................................2 4 CONCLUSIONS .............................................................................................................................. 3 5 RECOMMENDATIONS .................................................................................................................... 3 Figures
1 Santa Fe Springs Methane Zone Map – Showing Property Location 2 Site Location Map
3 Google Aerial Image Showing Methane Probe Locations
Tables
1 Summary of Methane Monitoring Results – November 12, 2021 2 Summary of Methane Monitoring Results – November 16, 2021 Appendices
A Santa Fe Springs City Ordinance No. 955: Requirement for a Soils Gas Study Methane Gas Assessment Report – 12300 Lakeland Avenue www.scsengineers.com ii
DISCLAIMER
This report has been prepared specifically for Duke Realty with specific application to methane gas assessment at the 12300 Lakeland Avenue, Santa Fe Springs, California. The report has been prepared in accordance with the care and skill generally exercised by reputable professionals, under similar circumstances, in this or similar localities. No other warranty, express or implied, is made as to the professional opinions presented herein. No other party, known or unknown to SCS, is intended as a beneficiary of this work product, its content or information embedded therein. Third parties use this report at their own risk.
Changes in site use and conditions may occur due to variation in rainfall, temperature, water usage, or other factors. Additional information that was not available to the consultant at the time of this investigation or changes that may occur on the site or in the surrounding area may result in modification to the site that would impact the summary and recommendations presented herein.
This report is not a legal opinion.
Methane Gas Assessment Report – 12300 Lakeland Avenue www.scsengineers.com 1 1 INTRODUCTION
SCS Engineers (SCS) was retained by Duke Realty (Duke) to conduct a methane gas assessment at 12300 Lakeland Avenue, Santa Fe Springs, California (the “Property”). Investigation activities were conducted in accordance with SCS’s proposal dated November 5, 2021 (Proposal No. 011050221).
A location map for the Property is presented as Figure 1 Santa Fe Springs City Ordinance 955 (the “Ordinance”) requires that a methane investigation be conducted prior to new commercial/industrial construction. According to the Santa Fe Springs Methane Zone Map, the Property is located within the designated methane zone. A copy of the Methane Zone Map showing the location of the location of the Property is included as Figure 2. A copy of the Ordinance is included in Appendix A.
2 GENERAL BACKGROUND
Current plans for the Property reportedly call for a transfer of ownership. In order to evaluate possible monitoring or protection measures that may be required, SCS conducted a methane gas assessment in accordance with the Ordinance. This methane gas assessment addresses current requirements of the Ordinance, which includes installation and monitoring of multiple-depth, subsurface methane gas probes.
The Property is located at the southeastern corner of the intersection of Lakeland road and Norwalk Boulevard. The Property is currently developed with an approximately 50,000-square-foot metal canopy structure and an approximately 5,300-square-foot office building both of which are occupied by Coast Iron & Steel (Coast Iron). Asphalt-paved areas are located throughout the Property, and a driveway is located on the eastern side of the metal canopy structure. Additionally, for at least 30 years, Coast Iron has leased the southwestern portion of the Property to the adjoining site to the west (historically B.F. Goodrich, now UTC Aerospace Systems [UTC]). 3 SITE INVESTIGATION
METHANE PROBE INSTALLATION
Under the direction of SCS, H&P Mobile Geochemistry Inc. (H&P) of Carlsbad, California installed 43 methane monitoring probes at 22 boring locations (designated SV1 through SV22) on November 10 and 11, 2021. Boring locations were selected to provide coverage across the Property, while minimizing the impact to the ongoing business operations. In accordance with the Ordinance, probes were installed 5 and 15 feet below ground surface (bgs) with the exception of seven locations (SV7, SV9. SV10, SV12, SV13, SV19, and SV21) at which the shallower probe was installed at 3 feet bgs due to low flow at 5 feet. At location SV16, a probe was only set at 5 feet bgs. Methane monitoring probe locations are shown on Figure 3.
The probes were installed using a rotohammer and hand tools or a direct-push rig, which drove hollow steel rods to the target depth. At the target depth the steel rods were retracted from each boring and new (clean) 1/8-inch diameter Nylaflow tubing with a filter placed on the bottom end was inserted to the desired depths. Clean #2/12 Monterey sand was placed in a 1-foot vertical interval around each filter. The annular space above and between each probe interval was sealed with hydrated bentonite. A two-way valve was placed at the end of each probe and tubing marked with a label identifying well designation and probe depth (e.g. SV1-5’).
Methane Gas Assessment Report – 12300 Lakeland Avenue www.scsengineers.com 2 METHANE PROBE MONITORING
Gas probes were monitored on November 12 and 16, 2021. They were monitored for methane (CH4), carbon dioxide (CO2), and/or oxygen (O2) using a GEM5000 manufactured by CES-Landtec.
This instrument was used for field monitoring because it is capable of detecting methane over the full possible range of concentrations that may be encountered. As part of the gas monitoring, a GEM5000 was used to measure the vacuum/pressure within each probe. Prior to field use, both instruments were calibrated using laboratory-certified calibration gas.
The GEM5000 measures CH4 and CO2 by a dual wavelength infrared cell, and O2 by an internal electrochemical cell. Calibration gas components for the GEM5000 consisted of CH4 at 39.66%, O2 at 2% and CO2 at 40.3% with a nitrogen balance. The GEM5000 is capable of measuring CH4 concentrations in the range of 0.1 to 100% by volume in air.
METHANE ASSESSMENT
Methane is potentially explosive when it reaches a concentration of between 5% and 15% in air; 5% is also known as the Lower Explosive Limit (LEL). Regulatory agencies are generally concerned that methane will seep or migrate through soil and accumulate in structures. If the methane should permeate flooring materials or flow through cracks, accumulate in enclosed spaces (rooms, utility vaults, wall spaces) at concentrations above the LEL, and then be subject to an ignition source (e.g., pilot flame, electrical spark, cigarette), a fire or explosion could result. Although subsurface methane is present in large areas of Southern California, fires associated with methane are extremely rare.
Methane concentrations can be expressed in terms of either percent by volume, percent of the LEL, or parts per million by volume (ppmv). For reference, 5% methane, or 50,000 ppmv, in air is equivalent to 100% of the LEL; 1% methane, or 10,000 ppmv, in air is equivalent to 20% of the LEL; and 0.05%, or 500 ppmv, in air is equivalent to 1% LEL.
For properties with existing structures, the Ordinance has established specific monitoring requirements. If methane levels are lower than 2.5% of the LEL (i.e. 0.125% by volume in air or 1,250 ppmv) during an initial monitoring event, the Ordinance indicates that a request may be made of the Fire Chief to waive future quarterly and/or annual monitoring requirements. If monitoring reveals methane in excess of 25% of the LEL, the Ordinance requires the installation of a protective mitigation system for any building.
MONITORING RESULTS
Field monitoring results from the November 12 and 16, 2021 sampling events are presented in Tables 1 and 2, respectively. Readings were successfully collected from 33 of the 43 monitoring probes during the two sampling events. Due to low flow conditions associated with tight lowpermeability soils 10 of the probes could not be monitored , as shown in Tables 1 and 2. Negative pressure (vacuum) readings, expressed as inches of water column in the tables, were identified in probes at SV12 (3 feet bgs), SV14 (5 and 15 feet bgs), and SV16 (5 feet bgs) on November 12. All remaining probes contained positive pressure during the monitoring periods of less than 1 inches of water (i.w.).
As shown in Tables 1 and 2, methane was not detected in any of the probes monitored.
Methane Gas Assessment Report – 12300 Lakeland Avenue www.scsengineers.com 3 4 CONCLUSIONS
SCS conducted a methane assessment of the Property to determine if additional methane monitoring or mitigation measures would be required in accordance with the Ordinance. SCS concludes the following with regard to this Methane Gas Assessment:
• The Property lies within the designated Santa Fe Springs Methane Zone. • Methane was NOT detected above the instruments detection capabilities of 0.1% by volume in air during either of the two monitoring events. 5 RECOMMENDATIONS
SCS recommends that this Methane Gas Assessment report be submitted to the Santa Fe Springs Fire Department (SFSFD), with a copy to the Department of Planning and Development, to fulfill requirements related to the Ordinance.
This methane assessment was conducted for due diligence purposes to investigate potential concerns associated with methane seepage into building on the Property. Investigation activities were conducted in effort to meet all requirements of the SFSFD Ordinance. As written, strict adherence to the Ordinance calls for quarterly methane monitoring at the Property for one year (and possibly annual monitoring thereafter) if methane was detected above 2.5% of the LEL during this assessment. As shown, methane was not detected in any of the probes analyzed during the two monitoring events. Therefore, SCS recommends that the findings of this report be presented to the SFSFD Fire Chief with a request that they waive the quarterly monitoring requirements stipulated in the Ordinance and any mitigation controls to the Property.
Methane Gas Assessment Report – 12300 Lakeland Avenue www.scsengineers.com Figures
Copyright:© 2013 National Geographic Society, i-cubed
FIGURE
1 S C S E N G I N E E R S
4 SITE:
SITE LOCATION MAP
Job No.: 01221236.00
Title:
PROJECT SITE
12300 Lakeland Road
Santa Fe Springs, California 90670
3900 KILROY AIRPORT WAY, SUITE 100
LONG BEACH, CALIFORNIA 90806
BNSF RR
FLORENCE AV
TELEGRAPH RD
P OI NEER BLVD
LOS NIETOS RD
NORWALK BLVD
LAKELAND RD
BLOOMF EI LD AV
JERSEY AV
FIRESTONE BLVD
ALONDRA BLVD
ORR AND DAY RD
DICE RD
SORENSEN AV
SLAUSON AV
PARK AV
ARLEE AV
ALBURTIS AV
SAN GABRIEL RIVER FRWY
PIKE ST
PAINTER AV
CARMEN TI A RD
DANBY AV
NORWALK BLVD
ANN ST
SMITH AV
STAGE RD
SANTA FE SPRINGS RD
GREENSTONE AV
BURKE ST
GARDNER AV
MARQUARDT AV
LONGWORTH AV
MCCANN DR
FOSTER RD
BARTLEY AV
GEARY AV
BEST AV
MOLETTE ST
ARCTIC CIR
GANNET ST
HOUGHTON AV GR DI LEY RD
HARVEST AV
BORATE ST
MORA DR
IMPERIAL HWY
GREENLEAF AV
EXCELSIOR DR
ALLPORT AV
FREEMAN AV
ROSECRANS AV
JOHN ST
JOSLIN ST
BRADWELL AV
SPRING AV
BROADED ST
SPRINGDALE AV
RIVERA RD
CHARLESWORTH RD
ENTERPRISE AV
BELL RANCH DR
SHADE LN
NOVA ST
ROMANDEL AV
MORRILL AV
PARK ST
S CHETLE AV
ROMA ST
PUMICE ST
CORNET AV
FLOSSMOOR RD
PERRYMAN AL
FREEWAY DR
MAXINE ST
MICA ST
SECURA WY
LAUREL AV
DAVENRICH ST
CLARK ST
ROSETON AV
LEFFINGWELL RD
FOREST ST
GUNN AV
SI ELI RD
GARD AV
ORDEN DR
HATHAWAY DR
CECILIA ST
MATERN PL
D NI ARD AV
PARKMEAD ST
CLARKMAN ST
SHOEMAKER AV
MILLERGROVE DR
ANSON AV
RINGWOOD AV
PACIFIC ST
SLUSHER DR
DUNNING ST
IDALENE ST
DARCY ST
RADBURN AV
BORA DR
GARETAL ST
WILLINS ST
SUNGLOW ST
MARYTON AV
SIBERT ST
TALC ST
ALTAMAR PL
GLENWORTH ST
JORDAN CIR
BUELL ST
WILLAKE ST
BLUEJAY LN
HAMDEN ST
TERRADELL ST
FUL OT N WELLS AV
FIRST ST
CEDARDALE DR
WILL SI ST
MEYER RD
GETTY DR
FLALLON AV
BOER AV
WHITELAND ST
FREDSON ST
SUNSHINE AV
THIRD ST
CLAYMORE ST
LA DOCENA LN
CAMBRIDGE ST
VICKI DR
SANDOVAL ST
MILROY PL
MONDON AV
LARW NI C RI
WESTMAN ST
KINGHORN ST
SUMMER AV
BUSCH PL
BARTON RD
ROXABEL ST
WASHINGTON BLVD
BEASOR DR
CULTURA ST
PROMENADE DR
EMMENS WY
ASPEN C RI
PLACITA PL
HAMDEN PL
FREESTONE AV
MAIDSTONE AV
KOONTZ AV
OTTO ST
QUINN ST
WAKEMAN ST
FOREST PL
CORBY AV
HOMESTEAD ST
BONA V SI TA AV
LANETT AV
BARTON CIR
WESTMAN AV
ALLARD ST
MULLER ST
MERSIN PL
RES NI PL
HERITAGE PARK DR
DECOSTA AV
ELKHURST ST
TABOR PL
NAVOJOA PL
ELGRACE ST
RADIUS PL
PONTLAVOY AV
BAKER PL VERBECK ST
CLANTON C RI
LOCKPORT PL E SUNNYSIDE PL
SYRINGA ST
HAWKINS ST
PATTERSON PL
LADANA CT
TRUMBALL ST
SECURA WY
DAVENRICH ST
BARTLEY AV
ALBURTIS AV
DAVENRICH ST
BARTLEY AV
TERRADELL ST
BROADED ST
GARETAL ST
BURKE ST
CLARK ST
JOSLIN ST
BLOOMFIELD AV
PIONEER BLVD
ROMA ST
FLALLON AV
ROSE OT N AV
PARKMEAD ST
FOREST ST
MARQUARDT AV
PARK ST
CLARKMAN ST
SHOEMAKER AV
JERSEY AV
ROSETON AV
SHOEMAKER AV
IDALENE ST
HARVEST AV
FLALLON AV
FULTON WELLS AV
DUNNING ST
EXCELSIOR DR
ELKHURST ST
VALLEY VIEW AV
FLORENCE AV
GARD AV
ANSON AV
BLUEJAY LN
RIVERA RD
GR DI LEY RD
PAINTER AV
ALTAMAR PL
TERRADELL ST
GLENWORTH ST
SANTA ANA FRWY
BUELL ST
TELEGRAPH RD
CARMEN TI A RD
NORWALK BLVD
FIRESTONE BLVD
SPRING AV
DARCY ST
ANN ST
LOS NIETOS RD
PIKE ST
HOUGHTON AV
FREEWAY DR
NOVA ST
SANTA ANA FRWY
CARMEN TI A RD
LAUREL AV
MARQUARDT AV
HARVEST AV
CLARKMAN ST
SHOEMAKER AV
WILLAKE ST
Little Lake Park
Lake Center
Park
Lakeview
Park
Santa Fe Springs Park
Jersey Park
Los Nietos Park
Heritage Park
Carmela
School
Rancho Santa
Gertrudes
Elementry
Jersey
Elementry
Civic
Center
Lakeview
Elementry
Santa Fe Springs
High School
Lake Center
Middle School
Saint Paul
High School WASTE DISPOSAL INC.
12817 LOS NEITOS ROAD
LA BY-PRODUCTS
9615 NORWALK BOULEVARD
5 605
5 METHANE ZONE
PARCEL WITHIN 1,000 FEET OF A LANDFILL
LANDFILL
0 2,000 4,000
Feet
NORWALK DUMP - 13780
KALICO NO.2 IMPERIAL HIGWAY
KALICO NO.3 GREENSTONE AV ENUE
KOBRA INC - 12027 GREENSTONE AVENUE
KALICO NO.1 - 11801 GREENSTONE AVENUE
CITY OF
SANTA FE SPRINGS
PARCELS WITHIN 500 FEET RADIUS OF AN ACTIVE,
INACTIVE, ABANDONED, ETC., OF AN OIL AND NATURAL
GAS WELL.
SV15 SV17 SV13 SV12 SV11 SV10 SV9 SV20 SV21 SV19 SV7 SV14 SV16 SV2 SV3 SV5SV6 SV1 SV4 SV8 SV18 SV22 2300 LAKELAND ROAD
SANTA FE SPRINGS, CALIFORNIA 90670
ENVIRONMENTAL CONSULTANTS
SHEET TITLE:
PROJECT TITLE:
ACAD FILE: APP. BY:DWN. BY: CHK. BY:PROJ. NO. DSN. BY: DATE: SCALE:
CLIENT:
01221236.00
J.VARGAS
J.VARGAS
J.RAUZON
LONG BEACH
J.RAUZON DECEMBER 2021 1" = 100' FIGURE NO.3
DUKE REALTY
200 SPECTRUM CENTER DRIVE, SUITE 1600
IRVINE, CALIFORNIA 92618
3900 KILROY AIRPORT WAY, SUITE 100
LONG BEACH, CA 90806
PH. (562) 426-9544 FAX. (562) 427-0805 LEGEND
SCS ENGINEERS
GOOGLE AERIAL IMAGE SHOWING METHANE
PROBE LOCATIONS PROPERTY LINE APPROXIMATE ABANDONED WELL LOCATION APPROXIMATE AREA OF FORMER STRUCTURES METHANE PROBE LOCATION Methane Gas Assessment Report – 12300 Lakeland Avenue www.scsengineers.com Tables 1 and 2
SCS Project No. 01214136.00 Page 1 of 1
Project Name: Methane Gas Assessment: 12300 Lakeland Avenue, Santa Fe Springs Personnel: J. Vargas
Monitoring Instrument: GEM 5000
Project Address: 12300 Lakeland Road, Santa Fe Springs, California Sample Date: November 12, 2021
SCS Job No.: 01221236.00
Calibration Date: November 11, 2021
Total
Methane
(CH4)
LEL
Methane
(CH4)
Carbon
Dioxide
(CO2)
Oxygen
(O2)
feet bgs inches of water
(DL = +/-0.01 iw)
% by volume
(DL = 0.1%)
% LEL
(DL = 1% LEL)
% by volume
(DL = 0.1% )
% by volume
(DL = 0.1% )
5 0.00 0.0 0 1.4 19.0
15 0.01 0.0 0 5.5 17.4
5 0.16 0.0 0 3.4 16.4
15 0.01 0.0 0 5.9 15.4
5 0.02 0.0 0 4.5 15.4
15 0.03 0.0 0 5.9 15.1
5 0.18 0.0 0 6.1 16.5
15 0.04 0.0 0 5.6 14.4
5 0.42
15 0.06 0.0 0 9.7 10.9
5 0.18 0.0 0 0.2 19.0
15* -- -- -- -- --
3 0.10 0.0 0 7.9 9.0
15 0.09 0.0 0 11.1 7.5
5 0.04
15 0.03 0.0 0 4.4 16.9
3 0.14 0.0 0 6.1 10.6
15 0.04 0.0 0 7.2 10.2
3 0.03
15 0.04 0.0 0 4.2 16.4
5 0.08
15 0.07 0.0 0 3.2 19.8
3** -0.03
15 0.07 0.0 0 9.9 0.4
3 0.02 0.0 0 0.2 16.7
15 0.04 0.0 0 7.1 9.4
5 -0.03 0.0 0 6.5 12.0
15 -0.01 0.0 0 8.1 11.5
5 0.03
15 0.03 0.0 0 4.4 17.0
SV16 5 -0.01
5 0.02 0.0 0 0.2 20.2
15 0.08 0.0 0 2.5 19.3
5 0.02 0.0 0 0.6 19.9
15 0.02 0.0 0 2.2 18.8
3 0.01 0.0 0 2.4 18.4
15 0.05 0.0 0 3.4 19.1
5 0.48
15 0.76
3 0.12 0.0 0 2.2 18.9
15 0.04 0.0 0 5.7 12.5
5 0.06
15 0.01 0.0 0 4.2 18.7
For reference: 100 ppmv = 0.01% methane = 0.2% LEL. ppm = parts per million 1,000 ppmv = 0.1% methane = 2% LEL. ppmv = parts per million by volume 10,000 ppmv = 1% methane = 20% LEL. bgs = below ground surface 50,000 ppmv = 5% methane = 100% LEL
-- = Not monitored
No Flow
** = Probe valve open upon arrival.
No Flow
No Flow
No Flow
SV20
SV21
No Flow
SV15
No Flow
No Flow
No Flow
No Flow
SV13
SV14
SV19
SV7
SV8
SV9
SV10
SV11
SV12
SUMMARY OF METHANE MONITORING RESULTS
12300 LAKELAND AVENUE, SANTA FE SPRINGS, CALIFORNIA
TABLE 1
SV2
SV3
SV4
GEM 5000
SV1
SV22
Probe ID
Probe Depth
* = Probe valve destroyed upon arrival.
(+) Pressure
or (-)
Vacuum
Values recorded on this table are actual field-instrument readings. The detection limit (DL) of each constituent is provided at the top of the column.
SV5
SV6
SV17
SV18
SCS Project No. 01214136.00 Page 1 of 1
Project Name: Methane Gas Assessment: 12300 Lakeland Avenue, Santa Fe Springs Personnel: J. Vargas
Monitoring Instrument: GEM 5000
Project Address: 12300 Lakeland Road, Santa Fe Springs, California Sample Date: November 16, 2021
SCS Job No.: 01221236.00
Calibration Date: November 11, 2021
Total
Methane
(CH4)
LEL
Methane
(CH4)
Carbon
Dioxide
(CO2)
Oxygen
(O2)
feet bgs inches of water
(DL = +/-0.01 iw)
% by volume
(DL = 0.1%)
% LEL
(DL = 1% LEL)
% by volume
(DL = 0.1% )
% by volume
(DL = 0.1% )
5 0.05 0.0 0 6.1 16.4
15 0.04 0.0 0 6.0 16.2
5 0.09 0.0 0 6.1 16.3
15 0.04 0.0 0 6.2 16.4
5 0.08 0.0 0 5.4 15.1
15 0.11 0.0 0 6.3 14.9
5 0.21 0.0 0 6.2 16.7
15 0.07 0.0 0 6.2 14.3
5 0.24 0.0 0 6.1 15.8
15 0.07 0.0 0 9.5 11.4
5 0.06 0.0 0 0.4 17.1
15* 0.10 0.0 0 8.4 13.4
3 0.24 0.0 0 8.7 8.5
15 0.25 0.0 0 12 6.8
5 0.26
15 0.12 0.0 0 5.2 15.1
3 0.19 0.0 0 4.4 15.3
15 0.19 0.0 0 7.7 9.0
3 0.14
15 0.18 0.0 0 4.6 15.2
5 0.19
15 0.19 0.0 0 3.5 18.6
3** 0.10
15 0.40 0.0 0 10.5 0.5
3 0.08 0.0 0 0.7 15.6
15 0.22 0.0 0 7.5 8.8
5 0.16 0.0 0 7.7 11.2
15 0.14 0.0 0 7.8 10.9
5 5.81
15 0.18 0.0 0 4.7 16.2
SV16 5 0.17
5 0.08 0.0 0 0.5 20.8
15 0.14 0.0 0 3 19.6
5 0.07 0.0 0 0.7 20.6
15 0.05 0.0 0 2.6 19.3
3 0.14
15 0.11 0.0 0 3.5 20.1
5 0.49 0.0 0 0.1 21.3
15 0.07
3 0.13
15 0.07 0.0 0 6.3 13.1
5 0.08
20 0.01 0.0 0 4.1 18.5
For reference: 100 ppmv = 0.01% methane = 0.2% LEL. ppm = parts per million 1,000 ppmv = 0.1% methane = 2% LEL. ppmv = parts per million by volume 10,000 ppmv = 1% methane = 20% LEL. bgs = below ground surface 50,000 ppmv = 5% methane = 100% LEL
No Flow
SV20
SV21
SV15
No Flow
No Flow
No Flow
SV13
SV14
-- = Not monitored
No Flow
** = Probe valve open upon arrival.
No Flow
No Flow
SV18
SV19
Values recorded on this table are actual field-instrument readings. The detection limit (DL) of each constituent is provided at the top of the column.
* = Probe valve replaced 11/16/2021.
No Flow
SV7
SV8
SV9
SV10
SV11
SV12
SUMMARY OF METHANE MONITORING RESULTS
12300 LAKELAND AVENUE, SANTE FE SPRINGS, CA
TABLE 2
SV2
SV3
SV4
(+) Pressure
or (-)
Vacuum
SV5
SV6
SV17
GEM 5000
SV1
SV22
Probe ID
Probe Depth
No Flow
No Flow
Methane Gas Assessment Report – 12300 Lakeland Avenue www.scsengineers.com Appendix A
Santa Fe Springs City Ordinance No. 955: Requirement For A Soils Gas Study
§ 117.131 REQUIREMENT FOR A SOILS GAS STUDY OR METHANE MITIGATION SYSTEM. (A) A soil gas investigation to identify the concentration of methane gas in the subsurface is required if any of the following situations apply:
(1) Construction within the city's methane zone which meets either of the following (subsequently referred to "regulated construction'):
(a) New commercial/industrial construction.
(b) Modification to existing structures when the valuation of the modification is equal to or greater than 25% of the assessed value of the existing structures.
(2) The granting of a subdivision map, conditional use permits necessitating ground disturbance, or development plan approval, when the property falls within the city's methane zone. (3) Existing conditions at the site warrant a soil gas investigation in the opinion of the Fire Chief or his designee. (B) The methane zone is that area depicted on the city's methane zone map. The methane zone encompasses land in the city which is within 1,000 feet of a landfill or within 500 feet of an existing or abandoned oil well. The city's methane zone map is adopted by reference as if set forth in full in this section. A copy of the city's methane zone map is available for public inspection on the city's website or at city offices during regular business hours. (C) A minimum of two soil gas monitoring wells are required for all regulated construction. Additional monitoring wells are required based on the size of the proposed project. One additional monitoring well is required per 10,000 square feet of building area for buildings exceeding 20,000 square feet. An alternative proposal as to the number of monitoring wells may be considered at the discretion of the Fire Chief.
(D) General monitoring and mitigation requirements for regulated construction within the methane zone:
(1) Prior to construction, obtain approval from the Fire Department for a soil gas investigation showing the proposed location(s) and design of the monitoring wells, in accordance with § 117.131(C). (a) Monitoring wells shall initially be sampled at least two times within a period of seven days. (b) The initial sampling shall not occur within two days of precipitation for first sampling event or at any time between the first and second sampling event.
(2) Soil gas shall be monitored quarterly after construction is complete. All soil gas monitoring reports required by this section shall be sent to the Fire Chief. If the permanent monitoring well locations are different than the location of the initial monitoring wells, approval from the Fire Department is required prior to installation of the permanent monitoring wells. If the quarterly monitoring reveals methane levels less than 25% of the lower explosive limit (i.e., 1.25% by volume in air or 12,500 ppm/v) during the first year, the system shall be monitored annually thereafter. In cases where methane levels are less than
2.5% of the lower explosive limit (i.e., .125% by volume in air or 1,250 ppm/v) the Fire Chief may waive the annual monitoring requirement upon written request. The granting of the waiver shall be at the discretion of the Fire Chief. (E) Based on the results of the soils gas monitoring or on information available on surrounding properties, property owners shall implement any other mitigation measures as required by the Fire Chief. (F) In lieu of the initial soil gas investigation, a methane mitigation system approved by the Fire Department may be installed.
(G) Methane mitigation systems shall be required for any regulated construction if any of the following apply:
(1) The initial monitoring reveals methane levels in excess of 25% of the lower explosive limit (i.e., 1.25% by volume in air or 12,500 ppm/v).
(2) The regulated construction will impede access to an abandoned oil well. (3) Quarterly or annual monitoring reveals methane levels greater than 25% of the lower explosive limit (i.e., 1.25% by volume in air or 12,500 ppm/v).
(H) Where regulated construction takes place in the methane zone and which incorporates sensitive land uses (e.g., residential developments, places of public assembly, hospitals, restaurants, schools, and the like), a methane mitigation system may be required regardless of the methane levels detected at the discretion of the Fire Chief. (I) The design of a methane mitigation system for property within the methane zone shall be in accordance with the requirements of the Los Angeles County Department of Public Works and City Fire Department. (J) If required by the Fire Department, the building owner shall be responsible for ensuring that annual inspections of the methane mitigation systems are completed. Reports of these inspections shall be conducted under the oversight of a registered petroleum engineer or other qualified persons and submitted to the Fire Department. A fine shall be charged, as established by resolution of the City Council, for each methane mitigation system found to be inoperative or improperly maintained.
(K) Methane barrier systems shall include permanent monitoring vapor probes above and below the barrier unless an alternative design is approved by the Fire Chief.
(L) In extraordinary cases, e.g., where methane in excess of 25% of the lower explosive limit (i.e., 1.25% by volume in air or 12,500 ppm/v) can be demonstrated to be a non-repetitive incident, a registered petroleum engineer or other qualified persons may request a waiver by the Fire Chief for the installation of a methane mitigation system. The granting of the waiver shall be at the discretion of the Fire Chief.
(M) Where gas detection systems are used, they shall be designed by and installed under the supervision of registered engineers. The design and installation shall be inspected and approved by the Fire Department. (1) Following installation, a readily visible sign shall be posted which reads: "Gas Detection Alarm. In the event of an alarm, evacuate the building and call the Fire Department, 911. Do not disconnect under penalty of law." (2) The property owner shall provide Fire Department access to the alarm panel and the building in which it is installed as well as the alarm reset code by means of an approved key box system. Keys shall be clearly and permanently identified. (Ord. 1104, passed 8-8-19) Penalty, see §10.97
Cross-reference:
Misdemeanor offenses, see § 117.004
402406006.1