Section 38.21 of the Code of Santa Fe Springs contained outdated provisions regarding the processing of warrants. The attached Ordinance No. 1140 clarifies that the processing of warrants shall be as set forth by a resolution of the City Council in accordance with applicable state law. Ordinance No. 1140 also allows the Mayor or the City Manager to sign warrants unless otherwise set forth in a resolution of the City Council.
ENVIRONMENTAL
N/A
SUMMARY/NEXT STEPS
Ordinance No. 1140 will be effective 30 days after adoption.
ATTACHMENT(S):
A. Ordinance No. 1140
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
ORDINANCE NO. 1140
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING SECTION 38.21 OF CHAPTER 38 OF TITLE III (ADMINISTRATION) OF THE SANTA FE SPRINGS
MUNICIPAL CODE RELATING TO THE DRAWING OF WARRANTS
THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS DOES ORDAIN AS FOLLOWS:
SECTION 1. Section 38.21 of Title III of the Code of Santa Fe Springs is hereby deleted in its entirety and replaced with the following:
§ 38.21 DRAWING OF WARRANT.
A warrant is drawn upon funds of the city treasury. The City Council may authorize practices with respect to form, issuance, delivery, endorsement, and payment of warrants by resolution in conformance with applicable state law. Except as may otherwise be set by resolution of the City Council, warrants will be signed by the Mayor or the City Manager and countersigned by the Director of Finance and Administrative Services in the director’s capacity as Treasurer.
SECTION 2. Any provision of the Code of Santa Fe Springs inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to that extent necessary to effect the provisions of this Ordinance.
SECTION 3. If any section, subsection, phrase, or clause of this Ordinance is for any reason held to be unconstitutional, such decision will not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each section, subsection, phrase, or clause thereof irrespective of the fact that any one or more sections, subsections, phrases, or clauses may be declared unconstitutional.
SECTION 4. The City Clerk shall certify to the adoption of this Ordinance, including the vote for and against and shall post a certified copy of this ordinance, within 15 days after its passage to be posted in at least three (3) public places within the City as established by ordinance, and, in compliance with Section 36933 of the Government Code.
PASSED and ADOPTED this ___ day of _______, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
ATTEST: Jay Sarno, Mayor
_____________________________
Fernando Muñoz, Deputy City Clerk
ITEM # 16
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Ivy M. Tsai, City Attorney
SUBJECT: SECOND READING OF ORDINANCE NO. 1141 RELATING TO
COUNCIL COMPENSATION
DATE: July 16, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1) Adopt Ordinance No. 1141:
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING SECTION
30.03 OF CHAPTER 30 OF TITLE III (ADMINISTRATION) OF THE SANTA FE
SPRINGS MUNICIPAL CODE RELATING TO COUNCIL COMPENSATION 2) Take such additional, related, action that may be desirable.
FISCAL IMPACT
The compensation set forth in the Ordinance is incorporated into the fiscal year 2024- 2025 budget.
BACKGROUND
Government Code section 36516 sets forth the requirements for setting City Council salaries. Senate Bill 329 was passed in 2023 and amended Government Code section 36515 in order to increase city council salaries to reflect the important work done by city council members, to take into account the impacts of inflation and economic realities on those who serve as city council members, and to encourage people to consider service as council members by making the compensation more reflective of the time and work being performed.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Ordinance No. 1141 Relating to Council Compensation
The salary of City Council members has not been adjusted since 2012. Staff recommends the adoption of Ordinance No. 1141 to increase the existing monthly salary by five percent to $1,019.38 based on the findings set forth in the Ordinance. This reflects a modest increase well within the limits set forth in Government Code section 36516.
ENVIRONMENTAL
N/A
SUMMARY/NEXT STEPS
Pursuant to Government Code section 36516.5, the salary adjustment will take effect for all council members upon a council member beginning a new term in office.
ATTACHMENT(S):
A. Ordinance No. 1141
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
ORDINANCE NO. 1141
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING SECTION 30.03 OF CHAPTER 30 OF TITLE III (ADMINISTRATION) OF THE SANTA FE SPRINGS
MUNICIPAL CODE RELATING TO CITY COUNCIL COMPENSATION
WHEREAS, Government Code section 36515(a) establishes city council salaries and provides for specified increases; and
WHEREAS, Senate Bill 329 was passed in 2023 and amended Government Code section 36515 in order to increase city council salaries to reflect the important work done by city council members, to take into account the impacts of inflation and economic realities on those who serve as city council members, and to encourage people to consider service as council members by making the compensation more reflective of the time and work being performed; and
WHEREAS, the salary of the Santa Fe Springs City Council has not been increased since 2012; and
WHEREAS, the City Council finds that an increase in salary within the limits set forth in Government Code section 36515 will help support the governance of the City and takes into account the importance of such governance and the impacts of inflation and economic realities.
THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS DOES ORDAIN AS FOLLOWS:
SECTION 1. Section 30.03 of Title III of the Code of Santa Fe Springs is hereby deleted in its entirety and replaced with the following:
§ 30.03 SALARY OF COUNCIL MEMBERS.
In accordance with the provisions of Section 36516 of the Government Code, the compensation of the members of the City Council shall be $1,019.38 per month. Pursuant to the provisions of Section 36516.5 of the Government Code, this section shall take effect as to all Council members when one or more members begin a new term of office following the 2024 general municipal election.
SECTION 2. Any provision of the Code of Santa Fe Springs inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to that extent necessary to effect the provisions of this Ordinance.
SECTION 3. If any section, subsection, phrase, or clause of this Ordinance is for any reason held to be unconstitutional, such decision will not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each section, subsection, phrase, or clause thereof irrespective of the fact that any one or more sections, subsections, phrases, or clauses may be declared unconstitutional.
SECTION 4. The City Clerk shall certify to the adoption of this Ordinance, including the vote for and against and shall post a certified copy of this ordinance, within 15 days after its passage to be posted in at least three (3) public places within the City as established by ordinance, and, in compliance with Section 36933 of the Government Code.
PASSED and ADOPTED this ___ day of _______, 2024, by the following vote:
AYES:
NOES:
ABSENT:
___________________________
ATTEST: Jay Sarno, Mayor
_____________________________
Fernando Muñoz, Deputy City Clerk
ITEM # 17
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Lana Dich, Director of Finance
SUBJECT: ADOPTION OF THE CITY’S FISCAL YEAR 2024-25 INVESTMENT POLICY
DATE: July 16, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1) Adopts of the City’s Fiscal Year 2024-25 Investment Policy
FISCAL IMPACT
None
BACKGROUND
Prior to January 1, 2005, State statute required the City Treasurer to render to the City Council an annual Investment Policy (“Policy”). Although the law changed to eliminate this requirement, an annual review of the Policy for legal compliance and subsequent submittal to the City Council is a good fiscal practice.
Mr. Richard D. Babbe, Senior Managing Consultant with PFM Asset Management, LLC (“PFMAM”), regularly meet with Staff to review the City’s investment portfolio performance, including discussion on compliance with the City’s Policy and any recommended changes to the Policy.
ANALYSIS
NA
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Adoption of the City’s Fiscal Year 2024-25 Investment Policy
ENVIRONMENTAL
NA
DISCUSSION
The current Policy was originally adopted on June 25, 2015. Minor updates have been made since that time to ensure compliance with changes to the California Government Code (“Code”).
At this time, PFMAM is recommending the City update two policy sections. First, PFMAM recommends that City add a sentence to the Section 8. Authorized and Suitable Investment toe state that a security’s term to maturity at purchase is measured from settlement date. This will eliminate any uncertainty on how to determine a security’s term to maturity at purchase. This incorporates a Code revision made as part of Senate Bill 1489, which took effect January 1, 2023. This Bill made explicit that an investment’s remaining maturity is to be measured from the settlement date of the purchase to its final maturity.
Second, PFMAM recommends the City update Section 8.16 Asset-Back Securities (ABS) to incorporate a minor Code revision that took effect January 1, 2024. Senate Bill 882, Local Government Omnibus Act of 2023, made various minor edits to state statues, including a change to Code Section 53601(o). The Bill codified the common Code interpretation that mortgage-backed securities issued by federal agencies are excluded from the Code’s requirements described in Section 53601(o) for privately issued assetsand mortgage-backed securities. This changes does not otherwise modify the Code’s or the Policy’s requirements for the purchase of agency mortgage-backed securities.
The current Policy with recommended changes and the final version from PFMAM outlining the recommended changes are attached to this report.
The current policy is in compliance with the requirements of the Code and are modeled after the recommended language endorsed by the California Municipal Treasurer’s Association (“CMTA”). The proposed policy retains the existing overall investment objectives, in priority order, to be (1) safety (2) liquidity and (3) return on investment:
Safety — Safety of principal is the foremost objective of the investment program.
Investments will be undertaken in a manner that seeks to ensure preservation of capital in the portfolio.
Liquidity — The investment portfolio will remain sufficiently liquid to enable the City to meet its cash flow requirements.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Adoption of the City’s Fiscal Year 2024-25 Investment Policy
Return on Investment — The investment portfolio will be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into consideration with the investment risk constraints of safety and liquidity needs.
SUMMARY/NEXT STEPS
Once approved, the Investment Policy will be sent to CMTA for certification.
ATTACHMENT(S):
A. City Investment Policy (current Policy with revisions) B. City Investment Policy (final version)
.
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
1 ATTACHMENT 2
City of Santa Fe Springs
Investment Policy
June 30, 2024
1. Policy
The intent of the Investment Policy of City of Santa Fe Springs is to define the parameters within which funds are to be managed. In methods, procedures and practices, the policy formalizes the framework for the City’s investment activities that must be exercised to ensure effective and judicious fiscal and investment management of the City’s funds. The guidelines are intended to be broad enough to allow the investment officer to function properly within the parameters of responsibility and authority, yet specific enough to adequately safeguard the investment assets.
The City will invest its funds in such a manner as to comply with applicable state laws (California Government Code Section 53600, et seq. and 53630, et seq.), ensure prudent money management, provide for daily cash flow needs, and meet the City’s investment objectives.
2. Scope
The Investment Policy applies to all funds and investment activities of the City except for the investment of bond proceeds, which are governed by the appropriate bond documents, and any pension or other post-employment benefit funds held in a trust that has a separate investment policy.
Except for funds in certain restricted and special funds, the City commingles its funds to maximize investment earnings and to increase efficiencies with regard to investment pricing, safekeeping and administration.
3. Prudence
The standard of prudence to be used by those authorized to invest on behalf of the City will be the "prudent investor" standard and will be applied in the context of managing an overall portfolio. The “prudent investor” standard states that:
“When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.”
4. Objectives
The primary objectives, in priority order, of the investment activities of the City are:
Deleted: 6, 2023
City of Santa Fe Springs Investment Policy
2 1. Safety — Safety of principal is the foremost objective of the investment program.
Investments will be undertaken in a manner that seeks to ensure preservation of capital in the portfolio.
2. Liquidity — The investment portfolio will remain sufficiently liquid to enable the City to meet its cash flow requirements.
3. Return on Investment — The investment portfolio will be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into consideration with the investment risk constraints of safety and liquidity needs.
5. Delegation of Authority
The City Council’s management responsibility for the investment program is hereby delegated for a one-year period to the City Treasurer. Subject to review, the City Council may renew the delegation of authority pursuant to this section each year. The City Treasurer, and the Treasurer’s designees, will monitor and review all investments for consistency with this Investment Policy. The City Treasurer may delegate day-today investment decision making and execution authority to an investment advisor.
Eligible investment advisors must be registered with the Securities and Exchange Commission (SEC) under the Investment Advisors Act of 1940. The advisor will follow the Policy and such other written instructions as are provided.
6. Ethics and Conflict of Interest
Officers and employees involved in the investment process will refrain from personal business activities that could conflict with proper execution of the investment program, or which could impair their ability to make impartial decisions. Employees and investment officials will disclose to the City Manager any material financial interests in financial institutions that conduct business within their jurisdiction, and they will further disclose any large personal financial/investment positions that could be related to the performance of the City’s portfolio.
7. Authorized Financial Dealers and Institutions
The City Treasurer will maintain a list of financial dealers and institutions qualified and authorized to transact business with the City.
The purchase by the City of any investment other than those purchased directly from the issuer, will be purchased either from an institution licensed by the State as a broker-dealer, as defined in Section 25004 of the Corporations Code, who is a member of Financial Industry Regulatory Authority (FINRA), or a member of a Federally regulated securities exchange, a National or State Chartered Bank a Federal or State Association (as defined by Section 5102 of the Financial Code), or a brokerage firm designated as a Primary Government Dealer by the Federal Reserve Bank.
The City Treasurer will investigate all institutions that wish to do business with the City, in order to determine if they are adequately capitalized, make markets in securities appropriate to the City’s needs, and agree to abide by the conditions set forth in the City’s Investment Policy and any other guidelines that may be provided. This City of Santa Fe Springs Investment Policy
3 will be done annually by having the financial institutions submit in writing that they have read and will abide by the City’s Investment Policy and submit its most recent audited Financial Statement within 120 days of the institution’s fiscal year end.
If the City has an investment advisor, the investment advisor may use its own list of authorized broker/dealers to conduct transactions on behalf of the City.
Purchase and sale of securities will be made on the basis of competitive bids and offers with a minimum of three quotes being obtained, whenever possible.
8. Authorized and Suitable Investment
The City will limit investments in any one issuer, except U.S. Treasuries, Federal Agencies, supranationals, and pooled funds (i.e., money market funds, local government investment pools, and LAIF), to no more than 5% regardless of security type. An investment’s term to maturity at purchase is measured from the investment’s settlement date to its final maturity.
Where this section specifies a percentage limitation for a particular security type, that percentage is applicable only at the date of purchase. Credit criteria listed in this section refers to the credit rating category (inclusive of modifiers) at the time the security is purchased. If an investment’s credit rating falls below the minimum rating required at the time of purchase, the City Treasurer will perform a timely review and decide whether to sell or hold the investment.
1. U.S. Treasuries. United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the full faith and credit of the United States are pledged for the payment of principal and interest.
2. U.S. Agency Obligations. Federal agency or United States government-sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises.
3. California State and Local Agency Obligations. Obligations of the State of California or any local agency within the state, including bonds payable solely out of revenues from a revenue producing property owned, controlled or operated by the state or any local agency or by a department, board, agency or authority of the state or any local agency.
Obligations eligible for investment under this subdivision with maturities in excess of one year must be rated in a rating category of “A,” its equivalent, or better by a nationally recognized statistical rating organization (NRSRO). Obligations eligible for investment under this subdivision with maturities under one year must be rated in a rating category of “A-1,” its equivalent, or better by a NRSRO. No more than 30% of the City's portfolio may be invested in municipal obligations (includes 4. Other State Obligations).
4. Other State Obligations. Registered treasury notes or bonds of any of the other 49 United States in addition to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 United States, in addition to California. Obligations eligible for investment under this subdivision with maturities in excess of one year must be rated in a rating category of “A,” its equivalent, or better by a NRSRO. Obligations eligible for investment under this subdivision with maturities under one year
City of Santa Fe Springs Investment Policy
4 must be rated in a rating category “A-1,” its equivalent, or better by a NRSRO. No more than 30% of the City's portfolio may be invested in municipal obligations (includes 3.
California State and Local Agency Obligations).
5. Bankers' Acceptances. Purchases of bankers' acceptances will have a maximum maturity of 180 days. No more than 40% of the City's portfolio may be invested in bankers’ acceptances. Eligible bankers’ acceptances must be rated in a rating category of “A-1,” its equivalent, or better by a NRSRO.
6. Commercial Paper. Commercial paper of “prime” quality of the highest ranking or of the highest letter and number rating as provided for by a NRSRO. The entity that issues the commercial paper will meet all of the following conditions in either paragraph a or paragraph b:
a. The entity meets the following criteria: (i) Is organized and operating in the United States as a general corporation. (ii) Has total assets in excess of five hundred million dollars ($500,000,000). (iii) Has debt other than commercial paper, if any, that is rated in a rating category of “A,” its equivalent or higher by a NRSRO.
b. The entity meets the following criteria: (i) Is organized within the United States as a special purpose corporation, trust, or limited liability company. (ii) Has program wide credit enhancements including, but not limited to, over collateralization, letters of credit, or surety bond. (iii) Has commercial paper that is rated in a rating category of “A-1,” its equivalent or higher, or the equivalent, by a NRSRO.
Eligible commercial paper will have a maximum maturity of 270 days or less. No more than 25% of the City’s portfolio may be invested in commercial paper.
7. Medium-Term Notes. Medium-term notes, defined as all corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the U.S. or any state, and operating within the U.S. Medium-term notes must be rated in a rating category of “A,” its equivalent, or better by a NRSRO. No more than 30% of the City’s portfolio may be invested in medium-term notes.
8. Bank Deposits. FDIC-insured or fully collateralized demand deposit accounts, savings accounts, market rate accounts, time certificates of deposits (“TCDs”) and other types of bank deposits in a state or national bank, savings association or federal association, federal or state credit union in California. The amount on deposit in any financial institution shall not exceed the shareholder’s equity. In accordance with California Government Code Section 53635.2, to be eligible to receive City deposits, a financial institution will have received an overall rating of not less than “satisfactory” in its most recent evaluation by the appropriate federal financial supervisory agency of its record of meeting the credit needs of California's communities. The City will have a signed agreement with any depository accepting City funds per Government Code Section 53649.
The maturity of TCDs may not exceed three years. No more than 30% of the City’s portfolio may be invested in TCDs.
City of Santa Fe Springs Investment Policy
5 9. Deposit Placement Services. The City may invest a portion of its portfolio in deposits at a commercial bank, savings bank, savings and loan association, or credit union in the State of California (the selected depository) that uses a private sector entity that assists in the placement of deposits in the United States. The full amount of each deposit placed and the interest that may accrue on each such deposit will at all times be insured by the Federal Deposit Insurance Corporation (FDIC) or the National Credit Union Administration. Additional required criteria for this investment type can be found in California Government Code Section 53601.8.
No more than 30% of the City's investment portfolio may be invested in deposit placement service deposits. No more than 10% of the City’s portfolio may be invested with any one selected depository for placement services.
The City will monitor the financial institutions selected by deposit placement services to ensure that the City does not deposit more than the amount eligible for FDIC insurance in a single financial institution through non-negotiable CDs and deposit placement services.
10. Negotiable Certificates of Deposit. Negotiable certificates of deposit issued by a nationally or state-chartered bank, a savings association or a federal association (as defined by Section 5102 of the Financial Code), a state or federal credit union, or by a federally- or state-licensed branch of a foreign bank. Eligible negotiable CDs with maturities in excess of one year must be rated in a rating category of “A,” its equivalent, or better by a NRSRO. Eligible negotiable CDs with maturities under one year must be rated in a rating category of “A-1,” its equivalent, or better by a NRSRO. No more than 30% of the City's investment portfolio may be invested in negotiable CDs.
11. State of California's Local Agency Investment Fund (LAIF). The State Treasurer established LAIF for the benefit of local agencies. The City can invest up to the maximum amount permitted by the State Treasurer.
12. Los Angeles County Pooled Fund. The Los Angeles County Treasurer manages a Pooled Fund, in which the City can invest funds that are needed for short-term liquidity.
13. Money Market Funds. Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1, et seq.).
To be eligible for investment pursuant to this subdivision these companies will either:
a. Attain the highest-ranking letter or numerical rating provided by not less than two of the three largest NRSRO or
b. Have an investment advisor registered or exempt from registration with the Securities and Exchange Commission with not less than five years’ experience managing money market mutual funds and with assets under management in excess of $500,000,000.
No more than 20% of the City’s portfolio may be invested in money market funds.
City of Santa Fe Springs Investment Policy
6 14. Local Government Investment Pools (LGIPs). Shares of beneficial interest issued by a joint powers authority organized pursuant to Government Code Section 6509.7 that invests in the securities and obligations authorized in subdivisions (a) to (q) of Government Code Section 53601, inclusive. Each share will represent an equal proportional interest in the underlying pool of securities owned by the joint powers authority. To be eligible under this section, the joint powers authority issuing the shares will have retained an investment adviser that meets all of the following criteria:
a. The adviser is registered or exempt from registration with the Securities and Exchange Commission.
b. The adviser has not less than five years of experience investing in the securities and obligations authorized in subdivisions (a) to (q) California Government Code Section 53601, inclusive.
c. The adviser has assets under management in excess of five hundred million dollars ($500,000,000).
15. Supranationals. United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development (IBRD), International Finance Corporation (IFC), or Inter-American Development Bank (IADB), with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments under this subdivision must be rated in a rating category of “AA,” its equivalent or better by a NRSRO. No more than 30% of the City’s portfolio may be invested in supranationals.
16. Asset-Backed Securities (ABS). Any mortgage pass-through security, collateralized mortgage obligation, mortgage-backed or other pay-through bond, equipment lease-back certificate, consumer receivable pass-through certificate, or consumer receivable-backed bond. For securities eligible for investment under this subdivision not issued or guaranteed by an agency or issuer identified in subdivisions (1) or (2) above, the following limitations apply:
a. The security shall be rated in a rating category of “AA” or its equivalent or better by an NRSRO and have a maximum remaining maturity of five years or less.
b. No more than 20% of the City's portfolio may be invested in ABS.
9. Prohibited Investments
Investments not described herein, including but not limited to stocks, inverse floaters, range notes, mortgage-derived, interest-only strips, or any security that could result in zero interest accrual if held to maturity are prohibited for purchased by the City, except as authorized by California Government Code Section 53601.6.
The City will not leverage or borrow money for the purpose of investing.
10. Local Investment
The City will strive to make investments that benefit the local area. Placing monies in local commercial banks is one method of promoting this goal. Deposits may be placed Deleted: of a maximum remaining maturity of five
years or less. Eligible securities must be rated, by a
NRSRO, in a rating category of “AA,” its equivalent or
higher. No more than 20% of the City's portfolio may be invested in ABS.
City of Santa Fe Springs Investment Policy
7 with local commercial banks up to the amount insured by the FDIC.
City of Santa Fe Springs Investment Policy
8 11. Non-Discrimination
The City has an obligation to be aware of the social and political impacts of its investments and to act responsibly in making its investment decisions. The City will not knowingly make any investments in any institution, company, corporation, subsidiary or affiliate that practices or supports directly or indirectly through its actions, discrimination on the basis of race, religion, color, creed, national or ethnic origin, age, sex, sexual preference, or physical disability.
12. Review of Investment Portfolio
California Government Code requires compliance be measured only at the time of purchase. Balance fluctuations can cause sector and issuer percentages to rise above the limits described above and changes in the financial environment can cause ratings to fall below minimum requirements. While these situations do not constitute non-compliance, the City Treasurer will monitor for these situations and decide whether they warrant making changes to the portfolio. Instances of non-compliance will be reported to the City Council at least quarterly, if any arise.
13. Investment Pools
The City will complete due diligence for any pooled investments the City invests in.
The City Treasurer will collect and evaluate the following information for each pool/fund:
Permitted investments and objectives
Description of interest calculations
Method/frequency of interest distribution
Treatment of gains and losses
Method/frequency of audits
Description of eligible investors
Limits/minimum account sizes, type of assets, transaction sizes, and number of transactions
Limits on withdrawals
Frequency of statements and reporting of underlying investments Reserves or retained earnings
Fee schedules
14. Collateralization
Collateralization is required for deposits. Deposits must be collateralized as specified under Government Code Section 53630, et seq. The City, at its discretion, may waive the collateralization requirements for any portion that is covered by federal deposit insurance. Funds may be deposited in active or inactive accounts, but may not exceed the total paid-up capital and surplus in any depository.
City of Santa Fe Springs Investment Policy
9 15. Safekeeping and Custody
All deliverable securities owned by the City, will be kept in safekeeping/custody by a third-party bank’s trust department. All trades of marketable securities will be executed (cleared and settled) on a delivery vs. payment (DVP) basis to ensure that securities are deposited in the City’s safekeeping/custody bank prior to the release of funds.
16. Maximum Maturities
Maturities will be based on a review of cash flow forecasts. Maturities will be scheduled to permit the City to meet all projected obligations.
The City may not invest in a security that exceeds five years from the date of purchase unless the City Council has provided at least 90 days prior approval for a specific purpose.
17. Internal Controls
The City Treasurer will establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures.
18. Performance Standards
The City Treasurer will establish a performance benchmark consistent with the City’s investment strategy and supportive of the City’s investment objectives.
19. Reporting Requirements
The City Treasurer will render a quarterly report to the City Council and City Manager within 45 days following the end of the quarter covered. The report will include at least:
List of all investments owned by the City
List transactions as required by California Government Code 53607 when City Council has delegated authority
Investment type
Issuer
Maturity date
Total par and dollar amount invested
Description of any funds, investments, or programs managed by an advisor or other outside party
Market value of the investment portfolio as of the date of the report, and the source of this valuation
Statement as to whether the City’s investments comply with the Investment Policy, and if not, why not
Statement denoting the ability of the City to meet its expenditure requirements for the next six months
City of Santa Fe Springs Investment Policy
1 20. Investment Policy Adoption
The City’s Investment Policy will be adopted by resolution of the City Council. The Policy will be reviewed annually by the City Council and any modifications made thereto must be approved by the Council.
21. Glossary
See attached Appendix A.
i
APPENDIX A
GLOSSARY
AGENCIES: Federal agency securities and/or Government-sponsored enterprises.
BENCHMARK: A comparative base for measuring the performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio’s investments.
BROKER: A broker brings buyers and sellers together for a commission.
CERTIFICATE OF DEPOSIT (CD): A deposit with a specific maturity evidenced by a Certificate. Large-denomination CDs are typically negotiable.
COLLATERAL: Securities, evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.
ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR): The official annual report of the City. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section.
DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account.
DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities.
DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns.
DURATION: A measure of the sensitivity of the price (the value of principal) of a fixed-income investment to a change in interest rates. Duration is expressed as a number of years. Rising interest rates mean falling bond prices, while declining interest rates mean rising bond prices.
FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per entity.
LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes.
MATURITY: The date upon which the principal or stated value of an investment becomes due and payable.
MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers’ acceptances, etc.) are issued and traded.
PORTFOLIO: Collection of securities held by an investor. ii
APPENDIX A
PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC)-registered securities broker-dealers, banks, and a few unregulated firms.
RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return.
SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank’s vaults for protection.
SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation.
SEC RULE 15(C)3-1: See Uniform Net Capital Rule.
UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio.
Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash. 1 ATTACHMENT 2
City of Santa Fe Springs
Investment Policy
June 30, 2024
1. Policy
The intent of the Investment Policy of City of Santa Fe Springs is to define the parameters within which funds are to be managed. In methods, procedures and practices, the policy formalizes the framework for the City’s investment activities that must be exercised to ensure effective and judicious fiscal and investment management of the City’s funds. The guidelines are intended to be broad enough to allow the investment officer to function properly within the parameters of responsibility and authority, yet specific enough to adequately safeguard the investment assets.
The City will invest its funds in such a manner as to comply with applicable state laws (California Government Code Section 53600, et seq. and 53630, et seq.), ensure prudent money management, provide for daily cash flow needs, and meet the City’s investment objectives.
2. Scope
The Investment Policy applies to all funds and investment activities of the City except for the investment of bond proceeds, which are governed by the appropriate bond documents, and any pension or other post-employment benefit funds held in a trust that has a separate investment policy.
Except for funds in certain restricted and special funds, the City commingles its funds to maximize investment earnings and to increase efficiencies with regard to investment pricing, safekeeping and administration.
3. Prudence
The standard of prudence to be used by those authorized to invest on behalf of the City will be the "prudent investor" standard and will be applied in the context of managing an overall portfolio. The “prudent investor” standard states that:
“When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.”
4. Objectives
The primary objectives, in priority order, of the investment activities of the City are:
City of Santa FeSprings Investment Policy
2 1. Safety — Safety of principal is the foremost objective of the investment program.
Investments will be undertaken in a manner that seeks to ensure preservation of capital in the portfolio.
2. Liquidity — The investment portfolio will remain sufficientlyliquid to enable the City to meet its cash flow requirements.
3. Return on Investment — The investment portfolio will be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into consideration with the investment risk constraints of safety and liquidity needs.
5. Delegation of Authority
The City Council’s management responsibility for the investment program is hereby delegated for a one-year period to the City Treasurer. Subject to review, the City Council may renew the delegation of authority pursuant to this section each year. The City Treasurer, and the Treasurer’s designees, will monitor and review all investments for consistency with this Investment Policy. The City Treasurer may delegate day-today investment decision making and execution authority to an investment advisor.
Eligible investment advisors must be registered with the Securities and Exchange Commission (SEC) under the Investment Advisors Act of 1940. The advisor will follow the Policy and such other written instructions as are provided.
6. Ethics and Conflict of Interest
Officers and employees involved in the investment process will refrain from personal business activities that could conflict with proper execution of the investment program, or which could impair their ability to make impartial decisions. Employees and investment officials will disclose to the City Manager any material financial interests in financial institutions that conduct business within their jurisdiction, and they will further disclose any large personal financial/investment positions that could be related to the performance of the City’s portfolio.
7. Authorized Financial Dealers and Institutions
The City Treasurer will maintain a list of financial dealers and institutions qualified and authorized to transact business with the City.
The purchase by the City of any investment other than those purchased directly from the issuer, will be purchased either from an institution licensed by the State as a broker-dealer, as defined in Section 25004 of the Corporations Code, who is a member of Financial Industry Regulatory Authority (FINRA), or a member of a Federally regulated securities exchange, a National or State Chartered Bank a Federal or State Association (as defined by Section 5102 of the Financial Code), or a brokerage firm designated as a Primary Government Dealer by the Federal Reserve Bank.
The City Treasurer will investigate all institutions that wish to do business with the City, in order to determine if they are adequately capitalized, make markets in securities appropriate to the City’s needs, and agree to abide by the conditions set forth in the City’s Investment Policy and any other guidelines that may be provided. This City of Santa FeSprings Investment Policy
3 will be done annually by having the financial institutions submit in writing that they have read and will abide by the City’s Investment Policy and submit its most recent audited Financial Statement within 120 days of the institution’s fiscal year end.
If the City has an investment advisor, the investment advisor may use its own list of authorized broker/dealers to conduct transactions on behalf of the City.
Purchase and sale of securities will be made on the basis of competitive bids and offers with a minimum of three quotes being obtained, whenever possible.
8. Authorized and Suitable Investment
The City will limit investments in any one issuer, except U.S. Treasuries, Federal Agencies, supranationals, and pooled funds (i.e., money market funds, local government investment pools, and LAIF), to no more than 5% regardless of security type. An investment’s term to maturity at purchase is measured from the investment’s settlement date to its final maturity.
Where this section specifies a percentage limitation for a particular security type, that percentage is applicable only at the date of purchase. Credit criteria listed in this section refers to the credit rating category (inclusive of modifiers) at the time the security is purchased. If an investment’s credit rating falls below the minimum rating required at the time of purchase, the City Treasurer will perform a timely review and decide whether to sell or hold the investment.
1. U.S. Treasuries. United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the full faith and credit of the United States are pledged for the payment of principal and interest.
2. U.S. Agency Obligations. Federal agency or United States government-sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises.
3. California State and Local Agency Obligations. Obligations of the State of California or any local agency within the state, including bonds payable solely out of revenues from a revenue producing property owned, controlled or operated by the state or any local agency or by a department, board, agency or authority of the state or any local agency.
Obligations eligible for investment under this subdivision with maturities in excess of one year must be rated in a rating category of “A,” its equivalent, or better by a nationally recognized statistical rating organization (NRSRO). Obligations eligible for investment under this subdivision with maturities under one year must be rated in a rating category of “A-1,” its equivalent, or better by a NRSRO. No more than 30% of the City's portfolio may be invested in municipal obligations (includes 4. Other State Obligations).
4. Other State Obligations. Registered treasury notes or bonds of any of the other 49 United States in addition to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 United States, in addition to California. Obligations eligible for investment under this subdivision with maturities in excess of one year must be rated in a rating category of “A,” its equivalent, or better by a NRSRO. Obligations eligible for investment under this subdivision with maturities under one year
City of Santa FeSprings Investment Policy
4 must be rated in a rating category “A-1,” its equivalent, or better by a NRSRO. No more than 30% of the City's portfolio may be invested in municipal obligations (includes 3.
California State and Local Agency Obligations).
5. Bankers' Acceptances. Purchases of bankers' acceptances will have a maximum maturity of 180 days. No more than 40% of the City's portfolio may be invested in bankers’ acceptances. Eligible bankers’ acceptances must be rated in a rating category of “A-1,” its equivalent, or better by a NRSRO.
6. Commercial Paper. Commercial paper of “prime” quality of the highest ranking or of the highest letter and number rating as provided for by a NRSRO. The entity that issues the commercial paper will meet all of the following conditions in either paragraph a or paragraph b:
a. The entity meets the following criteria: (i) Is organized and operating in the United States as a general corporation. (ii) Has total assets in excess of five hundred million dollars ($500,000,000). (iii) Has debt other than commercial paper, if any, that is rated in a rating category of “A,” its equivalent orhigher by a NRSRO.
b. The entity meets the following criteria: (i) Is organized within the United States as a special purpose corporation, trust, or limited liability company. (ii) Has program wide credit enhancements including, but not limited to, over collateralization, letters of credit, or surety bond. (iii) Has commercial paper that is rated in a rating category of “A-1,” its equivalent or higher, or the equivalent, by aNRSRO.
Eligible commercial paper will have a maximum maturity of 270 days or less. No more than 25% of the City’s portfolio may be invested in commercial paper.
7. Medium-Term Notes. Medium-term notes, defined as all corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the U.S. or any state, and operating within the U.S. Medium-term notes must be rated in a rating category of “A,” its equivalent, or better by a NRSRO. No more than 30% of the City’s portfolio may be invested in medium-term notes.
8. Bank Deposits. FDIC-insured or fully collateralized demand deposit accounts, savings accounts, market rate accounts, time certificates of deposits (“TCDs”) and other types of bank deposits in a state or national bank, savings association or federal association, federal or state credit union in California. The amount on deposit in any financial institution shall not exceed the shareholder’s equity. In accordance with California Government Code Section 53635.2, to be eligible to receive City deposits, a financial institution will have received an overall rating of not less than “satisfactory” in its most recent evaluation by the appropriate federal financial supervisory agency of its record of meeting the credit needs of California's communities. The City will have a signed agreement with any depository accepting City funds per Government Code Section 53649.
The maturity of TCDs may not exceed three years. No more than 30% of the City’s portfolio may be invested in TCDs.
City of Santa FeSprings Investment Policy
5 9. Deposit Placement Services. The City may invest a portion of its portfolio in deposits at a commercial bank, savings bank, savings and loan association, or credit union in the State of California (the selected depository) that uses a private sector entity that assists in the placement of deposits in the United States. The full amount of each deposit placed and the interest that may accrue on each such deposit will at all times be insured by the Federal Deposit Insurance Corporation (FDIC) or the National Credit Union Administration. Additional required criteria for this investment type can be found in California Government Code Section 53601.8.
No more than 30% of the City's investment portfolio may be invested in deposit placement service deposits. No more than 10% of the City’s portfolio may be invested with any one selected depository for placement services.
The City will monitor the financial institutions selected by deposit placement services to ensure that the City does not deposit more than the amount eligible for FDIC insurance in a single financial institution through non-negotiable CDs and deposit placement services.
10. Negotiable Certificates of Deposit. Negotiable certificates of deposit issued by a nationally or state-chartered bank, a savings association or a federal association (as defined by Section 5102 of the Financial Code), a state or federal credit union, or by a federally- or state-licensed branch of a foreign bank. Eligible negotiable CDs with maturities in excess of one year must be rated in a rating category of “A,” its equivalent, or better by a NRSRO. Eligible negotiable CDs with maturities under one year must be rated in a rating category of “A-1,” its equivalent, or better by a NRSRO. No more than 30% of the City's investment portfolio may be invested in negotiableCDs.
11. State of California's Local Agency Investment Fund (LAIF). The State Treasurer established LAIF for the benefit of local agencies. The City can invest up to the maximum amount permitted by the State Treasurer.
12. Los Angeles County Pooled Fund. The Los Angeles County Treasurer manages a Pooled Fund, in which the City can invest funds that are needed for short-term liquidity.
13. Money Market Funds. Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1, etseq.).
To be eligible for investment pursuant to this subdivision these companies willeither:
a. Attain the highest-ranking letter or numerical rating provided by not less than two of the three largest NRSRO or
b. Have an investment advisor registered or exempt from registration with the Securities and Exchange Commission with not less than five years’ experience managing money market mutual funds and with assets under management in excess of $500,000,000.
No more than 20% of the City’s portfolio may be invested in money market funds.
City of Santa FeSprings Investment Policy
6 14. Local Government Investment Pools (LGIPs). Shares of beneficial interest issued by a joint powers authority organized pursuant to Government Code Section 6509.7 that invests in the securities and obligations authorized in subdivisions (a) to (q) of Government Code Section 53601, inclusive. Each share will represent an equal proportional interest in the underlying pool of securities owned by the joint powers authority. To be eligible under this section, the joint powers authority issuing the shares will have retained an investment adviser that meets all of the followingcriteria:
a. The adviser is registered or exempt from registration with the Securities and Exchange Commission.
b. The adviser has not less than five years of experience investing in the securities and obligations authorized in subdivisions (a) to (q) California GovernmentCode Section 53601, inclusive.
c. The adviser has assets under management in excess of five hundred million dollars ($500,000,000).
15. Supranationals. United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development (IBRD), International Finance Corporation (IFC), or Inter-American Development Bank (IADB), with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments under this subdivision must be rated in a rating category of “AA,” its equivalent orbetter by a NRSRO. No more than 30% of the City’s portfolio may be invested in supranationals.
16. Asset-Backed Securities (ABS). Any mortgage pass-through security, collateralized mortgage obligation, mortgage-backed or other pay-through bond, equipment lease-back certificate, consumer receivable pass-through certificate, or consumer receivable-backed bond. For securities eligible for investment under this subdivision not issued or guaranteed by an agency or issuer identified in subdivisions (1) or (2) above, the following limitations apply:
a. The security shall be rated in a rating category of “AA” or its equivalent or better by an NRSRO and have a maximum remaining maturity of five years or less.
b. No more than 20% of the City's portfolio may be invested in ABS.
9. Prohibited Investments
Investments not described herein, including but not limited to stocks, inverse floaters, range notes, mortgage-derived, interest-only strips, or any security that could result in zero interest accrual if held to maturity are prohibited for purchased by the City, except as authorized by California Government Code Section 53601.6.
The City will not leverage or borrow money for the purpose of investing.
10. Local Investment
The City will strive to make investments that benefit the local area. Placing moniesin local commercial banks is one method of promoting this goal. Deposits may be placed City of Santa FeSprings Investment Policy
7 with local commercial banks up to the amount insured by the FDIC.
City of Santa FeSprings Investment Policy
8 11. Non-Discrimination
The City has an obligation to be aware of the social and political impacts of its investments and to act responsibly in making its investment decisions. The City will not knowingly make any investments in any institution, company, corporation, subsidiary or affiliate that practices or supports directly or indirectly through its actions, discrimination on the basis of race, religion, color, creed, national or ethnic origin, age, sex, sexual preference, or physical disability.
12. Review of Investment Portfolio
California Government Code requires compliance be measured only at the time of purchase. Balance fluctuations can cause sector and issuer percentages to rise above the limits described above and changes in the financial environment can cause ratings to fall below minimum requirements. While these situations do not constitute non-compliance, the City Treasurer will monitor for these situations and decide whether they warrant making changes to the portfolio. Instances of non-compliance will be reported to the City Council at least quarterly, if any arise.
13. Investment Pools
The City will complete due diligence for any pooled investments the City invests in.
The City Treasurer will collect and evaluate the following information for each pool/fund:
• Permitted investments and objectives
• Description of interest calculations
• Method/frequency of interest distribution
• Treatment of gains and losses
• Method/frequency of audits
• Description of eligible investors
• Limits/minimum accountsizes, type of assets, transaction sizes, and number of transactions
• Limits on withdrawals
• Frequency of statements and reporting of underlying investments • Reserves or retained earnings
• Fee schedules
14. Collateralization
Collateralization is required for deposits. Deposits must be collateralized as specified under Government Code Section 53630, et seq. The City, at its discretion, may waive the collateralization requirements for any portion that is covered by federal deposit insurance. Funds may be deposited in active or inactive accounts, but may not exceed the total paid-up capital and surplus in any depository.
City of Santa FeSprings Investment Policy
9 15. Safekeeping and Custody
All deliverable securities owned by the City, will be kept in safekeeping/custody by a third-party bank’s trust department. All trades of marketable securities will be executed (cleared and settled) on a delivery vs. payment (DVP) basis to ensure that securities are deposited in the City’s safekeeping/custody bank prior to the release of funds.
16. Maximum Maturities
Maturities will be based on a review of cash flow forecasts. Maturities will be scheduled to permit the City to meet all projected obligations.
The City may not invest in a security that exceeds five years from the date of purchase unless the City Council has provided at least 90 days prior approval for a specific purpose.
17. Internal Controls
The City Treasurer will establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures.
18. Performance Standards
The City Treasurer will establish a performance benchmark consistent with the City’s investment strategy and supportive of the City’s investment objectives.
19. Reporting Requirements
The City Treasurer will render a quarterly report to the City Council and City Manager within 45 days following the end of the quarter covered. The report will include at least:
• List of all investments owned by theCity
• List transactions as required by California Government Code 53607 when City Council has delegated authority
• Investment type
• Issuer
• Maturity date
• Total par and dollar amount invested
• Description of any funds, investments, or programs managed by an advisor or other outside party
• Market value of the investment portfolio as of the date of the report, andthe source of this valuation
• Statement as to whether the City’s investments comply with the Investment Policy, and if not, why not
• Statement denoting the ability of the City to meet its expenditure requirements for the next six months
City of Santa FeSprings Investment Policy
1 20. Investment Policy Adoption
The City’s Investment Policy will be adopted by resolution of the City Council. The Policy will be reviewed annually by the City Council and any modifications made thereto must be approved by the Council.
21. Glossary
See attached Appendix A.
i
APPENDIX A
GLOSSARY
AGENCIES: Federal agency securities and/or Government-sponsored enterprises.
BENCHMARK: A comparative base for measuring the performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio’s investments.
BROKER: A broker brings buyers and sellers together for a commission.
CERTIFICATE OF DEPOSIT (CD): A deposit with a specific maturity evidenced by a Certificate. Large-denomination CDs are typically negotiable.
COLLATERAL: Securities, evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.
ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR): The official annual report of the City. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section.
DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account.
DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities.
DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns.
DURATION: A measure of the sensitivity of the price (the value of principal) of a fixed-income investment to a change in interest rates. Duration is expressed as a number of years. Rising interest rates mean falling bond prices, while declining interest rates mean rising bond prices.
FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per entity.
LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes.
MATURITY: The date upon which the principal or stated value of an investment becomes due and payable.
MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers’ acceptances, etc.) are issued and traded.
PORTFOLIO: Collection of securities held by an investor. ii
APPENDIX A
PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC)-registered securities broker-dealers, banks, and a few unregulated firms.
RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return.
SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank’s vaults for protection.
SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation.
SEC RULE 15(C)3-1: See Uniform Net Capital Rule.
UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio.
Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash.
ITEM # 18
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Cuong Nguyen, Director of Community Development
SUBJECT: ORDINANCE NO. 1142 – TO AMEND CHAPTER 154
(SUBDIVISIONS) OF TITLE 15 (LAND USE) OF THE SANTA FE
SPRINGS MUNICIPAL CODE TO DEFINE AND ESTABLISH
PROCEDURES RELATED TO LOT LINE ADJUSTMENTS, LOT
CONSOLIDATIONS, AND LOT MERGERS/UNMERGERS AND
DETERMINE THAT THE ACTION IS EXEMPT UNDER CEQA
DATE: July 16, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1) Find and determine that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3); and
2) Waive further reading and introduce Ordinance No. 1142 by title, amending Chapter 154 (Subdivisions) of Title 15 (Land Use) of the Santa Fe Springs Municipal Code; and
3) Take such additional, related, action that may be desirable.
FISCAL IMPACT
Amending the written language of the Santa Fe Springs Municipal Code will not have a fiscal impact.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Ordinance No. 1142
BACKGROUND
Amendments to Chapter 154 (Subdivisions)
Currently, the Santa Fe Springs Municipal Code is silent on the procedures for processing lot line adjustments, lot consolidations and lot mergers/unmergers. Staff recommends the proposed Ordinance (Attachment A, Exhibit A) to define and identify those procedure:
Section 154.20 is a new section that defines a lot line adjustment, a lot consolidation, a lot merger, and a lot unmerger.
Section 154.21 is a new section to establish the application procedures for the previously mentioned subdivision maps.
Section 154.22 is a new section that outlines the steps to finalize and record the previously mentioned subdivision maps.
ANALYSIS
The proposed Ordinance will create local standards for the processing of lot line adjustments, lot consolidations, lot mergers, and lot unmergers. This Ordinance aims to streamline the process of modifying property lines between adjacent lots, ensuring efficient land utilization while adhering to State Laws.
ENVIRONMENTAL
This Ordinance is exempt from CEQA pursuant to the common sense CEQA exemption (CEQA Guidelines Section 15061(b)(3)) which provides that CEQA applies only to projects which have the potential to have a “significant effect on the environment,” as defined in Public Resources Code Section 21068 and in CEQA Guidelines Section 15382.
The amendments to the City’s Municipal Code will not have a significant effect on the environment.
SUMMARY
Staff is recommending that the City Council approve and adopt Ordinance No. 1142 to effectuate the proposed amendments to the text of the City’s Municipal Code and determine that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3).
ATTACHMENT(S):
A. Ordinance No. 1142
a. Exhibit A – Amendments to Chapter 154 (Subdivision) of Title 15 (Land Use) of the Santa Fe Springs Municipal Code
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Ordinance No. 1142
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
ORDINANCE NO. 1142
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS AMENDING CHAPTER 154 (SUBDIVISIONS) OF TITLE 15 (LAND USE) OF THE
SANTA FE SPRINGS MUNCIPAL CODE TO DEFINE AND ESTABLISH
PROCEDURES RELATED TO LOT LINE ADJUSTMENTS, LOT CONSOLIDATIONS,
AND LOT MERGERS/UNMERGERS
THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS DOES ORDAIN AS FOLLOWS:
SECTION 1. Findings:
1. The Exhibits attached to this Ordinance are each incorporated by reference and made a part of this Ordinance.
2. This Ordinance creates local standards for the processing of lot line adjustments, lot consolidations, lot mergers, and lot unmergers. This Ordinance aims to streamline the process of modifying property lines between adjacent lots, ensuring efficient land utilization while adhering to State Laws.
3. This Ordinance follows the standards, procedures and requirements contained in California Government Code sections 66410 to 66499.58 (Subdivision Map Act) regarding lot line adjustments, lot consolidations, lot mergers, and lot unmergers.
SECTION 2. Amendments:
Chapter 154 (Subdivisions) of Title 15 (Land Use) of the Santa Fe Springs Municipal Code is hereby amended as provided in Exhibit “A” attached hereto and incorporated herein by reference.
SECTION 3. Environmental Findings and Determination:
This Ordinance is exempt from CEQA because it falls within the common sense exemption, pursuant to CEQA Guidelines Section 15061(b)(3), which indicates that CEQA only applies to projects that have a “significant effect on the environment” as defined in Public Resources Code Section 21068 and in CEQA Guidelines Section 15382.
These changes will not have a significant effect on the environment.
Section 4. If any section, subsection, subdivision, paragraph, sentence, clause or phrase in this Ordinance, or any part thereof, is held invalid or unconstitutional, such decision shall not affect the validity of the remaining sections or portions of this Ordinance or of Chapter 154, or any part thereof. The City Council hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase in this Ordinance irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases may be declared invalid or unconstitutional.
Section 5. The City Clerk shall certify to the passage and adoption of this ordinance and shall cause the same to be published in the same manner required by law. This ordinance shall become effective thirty (30) days from and after its passage.
PASSED and ADOPTED this 16th day of July 2024, by the following roll call vote:
AYES:
NOES:
ABSENT:
________________________________
Jay Sarno, Mayor
ATTEST:
___________________________
Fernando N. Muñoz, CMC, Deputy City Clerk
Exhibit A – Amendments to Chapter 154 (Subdivisions) of Title 15 (Land Use) of the Santa Fe Springs Municipal Code
Exhibit A – Amendments to Chapter 154 (Subdivisions) of Title 15 (Land Use) of the Santa Fe Springs Municipal Code
Code of Ordinances of the City of Santa Fe Springs Chapter 154, Section 154.20 LOT LINE ADJUSTMENT, LOT CONSOLIDATION, AND LOT MERGER/UNMERGER is hereby added as follows:
§ 154.20 LOT LINE ADJUSTMENT, LOT CONSOLIDATION AND LOT MERGER/UNMERGER.
(A) A lot line adjustment is an adjustment between four or fewer adjoining parcels, where the land taken from one parcel is added to an adjoining parcel and where no additional parcels are created. Lot line adjustments may be used to merge four or fewer adjoining lots into a fewer number of lots. Except as otherwise specified in this Chapter 154, a lot line adjustment shall conform to the provisions of this section and shall be processed as provided for herein.
(B) A lot consolidation is the consolidation of any number of existing contiguous parcels into one parcel provided that no new street is created and no existing street or public service easement is extinguished. No tentative map, parcel map or final map shall be required as a condition to the approval of a lot consolidation. The lot consolidation shall be reflected in a deed, which shall be recorded. No record of survey shall be required for a lot consolidation unless required by Section 8762 of the Business and Professions Code (California Government Code § 66412 (d)).
(C) A lot merger is the merger of two or more contiguous parcels under one ownership into one or more parcels so as to comply with parcel size and zoning standards. All procedures and processes associated with the merging of lots shall be done in compliance with the applicable sections of the Subdivision Map Act of the State of California.
(D) A lot unmerger is the ability to unmerge lots previously merged. All procedures and processes associated with the unmerging of lots shall be done in compliance with the applicable sections of the Subdivision Map Act of the State of California.
Code of Ordinances of the City of Santa Fe Springs Chapter 154, Section 154.21
APPLICATION PROCEDURES FOR LOT LINE ADJUSTMENT, LOT CONSOLIDATION, OR LOT MERGER/UNMERGER is hereby added as follows:
§ 154.21 APPLICATION PROCEDURES FOR LOT LINE ADJUSTMENT, LOT CONSOLIDATION OR LOT MERGER/UNMERGER.
(A) An application for a lot line adjustment, lot consolidation, or lot merger/unmerger shall be filed with the Community Development Department. Such application shall include:
(1) Proof that the lots involved have been legally created; (2) A plot plan indicating existing lot dimensions and the location of existing structures, utilities, infrastructure and easements;
(3) Deeds suitable for recording showing the proposed new lot configurations and if required by Business and Professions Code section 8762, a record of survey; (4) Any other information necessary to determine whether the proposed adjustment will conform with zoning and building codes; and (5) A fee in an amount to be determined by resolution of the City Council for the purpose of defraying costs to process the request.
(B) The Community Development Director, or designee, shall act upon the application within 60 days from the date that the environmental documentation is completed or the determination is made that the project is exempt from the California Environmental Quality Act.
(C) The Community Development Director, or designee, shall approve or conditionally approve the application in writing after investigation and receipt of reports from other departments, if it is found that the proposed application conforms to all of the following requirements:
(1) Does not create an additional lot;
(2) The resulting parcels conform to the City's General Plan, Zoning, and Building Codes;
(3) Does not cut off any lot from frontage on a public street or alley; (4) Does not cut off any lot from access to a public utility or easement, or create a need for a new utility or easement, other than relocation of existing utilities or easements;
(5) Does not cause the need for a new or extended public street or easement other than relocation of an existing street easement;
(6) Does not cause the need for any new infrastructure, other than the relocation of existing infrastructure;
(7) Does not cause an existing building or structure located on the parcels to be in violation of the City's General Plan, Zoning, or Building Codes; (8) Complies with requirements as to area, easements, utilities, improvement, design, floodwater drainage, sanitary disposal facilities and water supply availability.
Code of Ordinances of the City of Santa Fe Springs Chapter 154, Section 154.22
FINALIZATION OF LOT LINE ADJUSTMENT, LOT CONSOLIDATION, OR LOT MERGER/UNMERGER is hereby added as follows:
§ 154.22 FINALIZATION OF LOT LINE ADJUSTMENT, LOT CONSOLIDATION OR LOT MERGER/UNMERGER.
(A) Issuance of Certificate of Compliance. The approval of the lot line adjustment, consolidation, or merger/unmerger shall be evidenced by the issuance of a Certificate of Compliance and recordation of grant deeds reflecting the newly configured parcels. The property description or descriptions on the Certificate of Compliance shall describe the reconfigured parcel or parcels which will be recognized by the City as legal lots. (B) Recordation of Certificate of Compliance. The Certificate of Compliance, all deeds and other documents approved by the City shall be signed by the appropriate parties and notarized in accordance with applicable law. The recordation of the Certificate of Compliance shall be immediately followed by the recordation of the required deeds exchanging property between the affected parcels or consolidating the affected parcels and any necessary reconveyances or partial reconveyances or other documents to ensure that any deed of trust or similar encumbrance now describes the reconfigured parcel or parcels.
(C) Recordation of deeds and other documents. Concurrently with the recordation of the Certificate of Compliance, all deeds exchanging property between the affected parcels or consolidating the affected parcels accompanied by reconveyances or partial reconveyances or other releases of deeds of trust or similar encumbrances on the subject property or amended deeds of trust or similar encumbrances describing the reconfigured parcels shall be submitted to the City for review and approval. The applicant shall be notified of any corrections requested by the City, and any corrected or new documents shall be promptly submitted to the City.
(D) Payment of recording fees. The fees for the recording of all documents as established by the Office of the County Recorder of Los Angeles County shall be remitted by the applicant to the County Recorder at the time of recordation of such documents including the Certificate of Compliance, deeds and related documents. (E) Failure to submit required deeds and documents within one year or within the time permitted by an approved time extension. In the event the Certificate of Compliance or any deed, reconveyance or other document required for the finalization of the approved lot line adjustment, lot consolidation or lot merger/unmerger is not submitted to the County Recorder for recordation within one year following the effective date of the approval of such, or within the time permitted by an approved time extension (Section 154.08 parcel map extension), the Certificate of Compliance shall be void and of no further force and effect and shall not be recorded. If the applicant still wishes to proceed with the lot line adjustment, consolidation or merger/unmerger, a new application must be submitted in accordance with the provisions of this Chapter.
(F) Appeals shall be made to the in accordance with the provisions set forth in §§ 155.865 and 155.866.
ITEM # 19
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: POLICE SERVICES STAGING FACILITY STORM DAMAGE –
EMERGENCY REPAIRS UPDATE
DATE: July 16, 2024
RECOMMENDATION:
It is recommended that the City Council:
1) Pursuant to Santa Fe Springs Municipal Code Section 34.23 and California Public Contract Code Section 22050, by a four-fifths vote authorize continuing the repairs without competitive bidding; and
2) Take such additional, related, action that may be desirable.
FISCAL IMPACT
Although the extent of the storm damage has been assessed, the total cost of the repair is not known at this time. Staff continues to solicit contractor proposals to complete the repair work as needed and as more information is gathered with respect to the needed repairs. The purchase orders executed to date are listed below. Staff will report at a future City Council meeting as further information develops and the complete scope of the repairs is determined and priced.
Expenses encumbered to date related to this emergency repair include:
Purchase Order #2240222: $43,610.60 for testing and construction demolition with Restoration Unlimited (Santa Fe Springs, CA)
Purchase Order #2240262: $115,680 for waterproofing with Innovative Painting & Waterproofing (Santa Fe Springs, CA)
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Police Services Staging Facility Storm Damage – Emergency Repairs Update
Purchase Order #2240337: $45,985.38 for replacement of drywall, flooring and other finishes and furniture in order to restore the building interior with Restoration Unlimited (Santa Fe Springs, CA)
BACKGROUND
The severe storms that hit Southern California the week of February 4, 2024, resulted in historic rainfall totals throughout the region, prompting Governor Newsom to proclaim a state of emergency in various counties, including Los Angeles. The County of Los Angeles followed with the proclamation of a local state of emergency.
The intense and prolonged rainfall caused significant flooding of the City’s Police Services Staging Facility located adjacent to the Municipal Services Yard. Flooding was experienced in both the Men’s and Women’s Locker Rooms and Restroom/Showers as well as the adjacent gym. The flooding rendered these areas uninhabitable and in need of repairs before the space can be reoccupied.
Public Works maintenance staff worked throughout the storms to sweep and vacuum the water to minimize the extent of the flooding, but were ultimately unable to keep up with the volume of water entering the building from the rear wall adjacent to the railroad rightof-way. Eventually, maintenance crews ceased water removal and began removing gym equipment and mats so that the source of the flooding could be more easily identified.
Although one location was identified where the majority of the water was entering the building, the extent of the flooding has saturated the walls in a significant portion of the facility. Under the City Manager’s authority pursuant to Santa Fe Springs Municipal Code Section 34.23, staff continues to negotiate with contractors to provide various services to repair the damage.
The first step in the repair process required demolition work to assess the full extent of the damage and expose the source of the flooding in order to develop a scope of work for repairs to prevent future flooding and restore the damaged interior.
Staff contracted with Restoration Unlimited (Santa Fe Springs, CA) for the initial testing and demolition work. Sampling for preconstruction testing was conducted on March 6.
Based on testing results, demolition was started on March 18, exposing the likely source of the rainwater intrusion. Staff solicited proposals from two waterproofing contractors.
Waterproofing must be completed before restoration work to prevent further water damage. The proposal from Innovative Painting & Waterproofing, LLC (Santa Fe Springs) was selected and a purchase order was executed. The interior waterproofing work was completed on June 12.
A Right-of-Entry permit is required from BNSF Rail Road in order to complete the waterproofing work on the exterior rear wall of the building. The permit application was submitted on April 23 and BNSF provided the Right-of-Entry Agreement on May 21 with CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Police Services Staging Facility Storm Damage – Emergency Repairs Update
final approval of insurance documentation received on June 12. Staff is currently scheduling the start of the exterior waterproofing work with BNSF. This work it is anticipated to begin in mid to late July and will take two weeks to complete.
Staff contracted with Restoration Unlimited (Santa Fe Springs, CA) for the restoration of the interior of the building. This work is scheduled to begin on June 24 and anticipated to be completed by the end of July. The building will be available for police staff to move in in August.
ENVIRONMENTAL
Not applicable.
DISCUSSION
Staff has been in close communication with the City Manager of the City of Whittier and police administration since the flooding began. Given the extent of the flooding, the City of Whittier provided notice on February 7, 2024, that they would temporarily vacate the facility until permanent repairs are completed. Limited staff and equipment was temporarily relocated to the City’s Police Services Building on Jersey Avenue and the majority of the patrol operations were moved to the Whittier Police Station. The Police Staging building was vacated on February 26, 2024.
Repairs are currently estimated to be completed by the end of July. It should also be noted that this assumes all repairs are completed as an emergency, without competitive bidding. Competitive bidding would require the solicitation of services by an architect to develop plans and specifications. The solicitation process and the time to develop documents could add an additional 9 to 12 months to the schedule.
SUMMARY/NEXT STEPS
Upon the approval of the City Council of the recommended actions, City staff will continue to coordinate the emergency repairs of the facility. Pursuant to the Public Contract Code Section 22050, staff will provide updated reports at subsequent City Council meetings as the situation develops, more information is gathered, and a plan of action for the repairs is determined and scheduled.
ATTACHMENTS:
None.
ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
ITEM # 20
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: CLARKE ESTATE PARKING LOT PAVING IMPROVEMENTS – FINAL
PAYMENT
DATE: July 16, 2024
RECOMMENDATION:
It is recommended that the City Council:
1) Approve the Final Payment to Prestige Paving Company, Inc. of La Mirada, California for $25,994.95 (Less 5% Retention); and
2) Approve the final contract amount with Prestige Paving Company, Inc. in the amount of $153,756.86, including the aggregate change order amount of $24,498.00; and
3) Take such additional, related action that may be desirable.
FISCAL IMPACT
The Clarke Estate Parking Lot Paving Improvements project funding totals $300,000, funded entirely with Utility Users Tax (UUT).
The total project cost breakdown is estimated as follows:
ITEM BUDGET
Construction $ 153,757.00
Design $ 5,000.00
Engineering $ 15,000.00
Inspection $ 20,000.00
Contingency $ 106,243.00
Estimated Total Project Cost: $ 300,000.00
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Clarke Estate Parking Lot Paving Improvements – Final Payment
The project is estimated to close with a surplus of approximately $110,000.00. Surplus funds will be available to reprogram for other capital improvement projects.
The payment detail (Attachment A) represents the Final Payment (less 5% Retention) due, per the terms of the contract, for the work that has been completed and found to be satisfactory. The retention will be released following the mandatory waiting period following the filing of the Notice of Completion with the LA County Registrar-Recorder.
BACKGROUND
At the June 20, 2023 Capital Improvement Plan Subcommittee meeting, staff was requested to review the existing condition of the parking lot at the Clarke Estate and assess a possible pavement improvement plan.
Upon evaluating the parking lot, staff generated a project scope of work to give the existing parking lot a new revitalized appearance. The project scope of work included the removal and replacement of two (2) inches of the entire asphalt pavement parking lot, slurry sealing the driveway entrance from Pioneer Boulevard to the entry gate, removal/replacement of damaged concrete curbs, new parking lot striping and new traffic loop detectors located at the entry gate.
At the October 17, 2023 City Council Meeting, the City Council approved adding the Clarke Estate Parking Lot Paving Improvements Project to the Capital Improvement Plan, appropriated $300,000 from the Utility Users Tax (UUT) Capital Improvement Plan Fund to the project, approved project specifications and authorized the City Engineer to advertise for construction bids.
On January 11, 2024, the City Council approved the award of a contract to Prestige Paving Company, Inc. in the amount of $129,197.81 for the construction of the Clarke Estate Parking Lot Paving Improvements project. Construction was completed and staff authorized change orders in the aggregate amount of $24,498. The authorized change orders were due to unforeseen conditions and additional scope, including adding an asphalt seal coat to the surface for a smoother finished surface. The final contract amount is $153,756.86, which includes adjustments for final quantities for unit-priced items as measured during construction.
ANALYSIS
Not applicable.
ENVIRONMENTAL
Not applicable.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Clarke Estate Parking Lot Paving Improvements – Final Payment
DISCUSSION
The completion of the Clark Estate Parking Lot Improvements project renewed the service life of the pavement and hardscape, and will help reduce maintenance repair costs for the City.
SUMMARY/NEXT STEPS
Upon the approval of the City Council of the recommended actions, the Public Works Department will coordinate with the Finance Department to issue a final payment to Prestige Paving Company and proceed to close the project. The Public Works Department will then file the Notice of Completion with the LA County Registrar-Recorder as a part of the project closure. Following the mandatory waiting period after the filing of the Notice of Completion, Public Works will work with the Finance Department to release the retention payment.
ATTACHMENTS:
A. Final Payment Detail
ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
Contractor: $ 24,695.20
Item
No. Quantity Units Unit Price Total Quantity Amount Quantity Amount
1. Mobilization. 1 LS $ 2,395.00 $ 2,395.00 25% $ 598.75 100% $ 2,395.00 2. Construction Survey. 1 LS $ 5,389.00 $ 5,389.00 0% $ - 100% $ 5,389.00 3. Preparation, Implementation and Modification of the SWPPP. 1 LS $ 2,994.00 $ 2,994.00 0% $ - 0% $ -
4. Clearing and Grubbing. 1 LS $ 599.00 $ 599.00 0% $ - 100% $ 599.00
5. Remove and Replace Existing Concrete Curb per Detail in Appendix. 700 LF $ 30.57 $ 21,399.00 0 $ - 784 $ 23,966.88
6. Unclassified Excavation (6″-12″ Deep). 260 SF $ 4.61 $ 1,198.60 0 $ - 500 $ 2,305.00 7. Cold Mill 2″ Thick Existing AC Pavement. 19,450 SF $ 0.92 $ 17,894.00 0 $ - 14,898.25 $ 13,706.39 8. Crack Seal, Apply Tack Coat and Construct 2″ Thick AC Pavement. 250 TON $ 179.64 $ 44,910.00 5 $ 898.20 278 $ 49,939.92
9. Remove Existing Wood Header. 150 LF $ 1.60 $ 240.00 0 $ - 152 $ 243.20
10. Install New Wood Header per Detail in Appendix. 390 LF $ 11.98 $ 4,672.20 0 $ - 385 $ 4,612.30 11. Remove and Replace Existing Traffic Loops. 3 EA $ 1,676.67 $ 5,030.01 0 $ - 3 $ 5,030.01
12. Construct Type II Slurry Seal with 3% Latex Binder. 4,700 SF $ 1.46 $ 6,862.00 0 $ - 5,296 $ 7,732.16 13. Remove and Replace Existing Metal White Post with Chain Attachment and Footing. 2 EA $ 1,137.50 $ 2,275.00 0 $ - 0 $ -
14. Traffic Signing and Sign Post Replacement, Pavement Thermoplastic Paint and Markings, Layout, Stencils, Curb Paint and Concrete Wheel StopReplacement. 1 LS $ 13,340.00 $ 13,340.00 0% $ - 100% $ 13,340.00 $ 129,197.81 $ 1,496.95 $ 129,258.86
CCO 1 Furnish and Placement of AC Pavement Seal Coat. 1 LS $ 4,100.00 $ 4,100.00 100% $ 4,100.00 100% $ 4,100.00 CCO 2 Furnish and Install Additional Seal Coats and Replace Parking Striping. 1 LS $ 20,398.00 $ 20,398.00 100% $ 20,398.00 100% $ 20,398.00 $ 25,994.95 $ 153,756.86
Invoice Due Date Invoice Pay Date Amount
02/29/2024 1 03/06/2024 03/14/2024 $ 96,454.17 $ 5,076.54 Less 5% Retention: 06/10/2024 2 06/12/2024 06/20/2024 $ 24,919.64 $ 1,311.56 06/25/2024 3 07/24/2024 08/01/2024 $ 24,695.20 $ 1,299.75 Amount
$ 24,695.20$ 1,299.75
Robert Garcia Robert Garcia #2232 06/25/24
James Enriquez, P.E.
Recommended by Project Manager:
Approved by Public Works Director:
Account
Finance Please Pay: PW240004
5% Retention Completed this Period: 270010
Less Progress Payment No. 1: $ 96,454.17Less Progress Payment No. 2: $ 24,919.64Final Payment: $ 24,695.20CONTRACT PAYMENTS: Retention AmountTotal Items Completed to Date: $ 153,756.86 Invoice No.
Warrant Billing Period
$ 7,687.85
Contract Work
Contract Total:
Invoice Date
Completed To Date
Payment Detail: Prestige Paving Company, Inc. Final Payment:CLARKE ESTATE PARKING LOT PAVING IMPROVEMENTS 14660 Industry Circle La Mirada, CA 90638
Description Contract Completed This Period
ATTACHMENT A
ITEM # 21
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: SHOEMAKER AVENUE AND BROADWAY AVENUE STREET
IMPROVEMENT PROJECT – AWARD OF CONTRACT
DATE: July 16, 2024
RECOMMENDATION:
It is recommended that the City Council:
1) Award a construction contract to Sequel Contractors, Inc., of Santa Fe Springs, California in the amount of $807,165 for the construction of the Shoemaker Avenue and Broadway Avenue Street Improvement Project and authorize the City Manager to execute the agreement; and
2) Appropriate $391,000 from Redevelopment Project Tax Allocation Bond funds to the Shoemaker Avenue and Broadway Avenue Street Improvement Project (Account No. PW230504); and
3) Authorize the Director of Public Works to execute Task Order No. 71 to Southstar Engineering, Inc., for On-Call Professional Engineering Services for Construction Management and Inspection Services for $109,980; and
4) Take such additional, related action that may be desirable.
FISCAL IMPACT
The Shoemaker Avenue (Los Nietos Road to Cul-de-sac) and Broadway Avenue (550′ South of Washington Boulevard) Street Improvement projects are approved Capital Improvement Program (CIP) projects funded with Redevelopment Project Tax Allocation Bond funds with an original budget of $505,000 (Account No. PW220503) and $325,000 (Account No. PW230504), respectively. The combined project budget is $830,000. The CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Shoemaker Avenue and Broadway Avenue Street Improvement Project – Award of Contract
projects were combined in a single bid package for an economy-of-scale savings and the combined project will utilize Account No. PW230504.
The Shoemaker Avenue (Los Nietos Road to Cul-de-sac) and Broadway Avenue (550’ South of Washington Boulevard) Street Improvements project will require an additional appropriation in the amount of $391,000 from Redevelopment Project Tax Allocation Bond funds to Account No. PW230504.
The total estimated project costs for the Shoemaker Avenue and Broadway Avenue Street Improvement Project are as follows:
ITEM ESTIMATED AMOUNT
Construction $ 807,165.00
Design $ 101,399.00
Engineering $ 75,000.00
Inspection $ 75,000.00
Contingency $ 162,436.00
Total Project Cost: $ 1,221,000.00
PROJECT FUNDING AMOUNT
Capital Improvement Plan (CIP) Bond Fund
Previously Authorized (2022-25 CIP) – Shoemaker $ 505,000.00 Previously Authorized (2022-25 CIP) – Broadway $ 325,000.00 Total Project Funding: $ 830,000.00
PROJECT FUNDING SHORTFALL
Estimated Total Project Cost $ (1,221,000.00)
Total Project Funding $ 830,000.00
Recommended Appropriation: $ (391,000.00)
BACKGROUND
The subject street improvement projects are located on Shoemaker Avenue from Los Nietos Road to the end of the cul-de-sac and Broadway Avenue from Washington Boulevard to the southern city boundary (approximately 550 Feet). The Shoemaker Avenue scope of work consists of the removal of eleven inches of existing asphalt and base and the placement of fiber-reinforced asphalt concrete pavement over a cementtreated base. The Broadway Avenue scope of work consists of the removal of three inches of existing asphalt pavement and the placement of fiber-reinforced asphalt concrete pavement. Additionally, the project includes the removal and replacement of curb & gutter, sidewalks, curb ramps, and driveways, as needed. The new paving sections will support heavy repetitive traffic and increase pavement service life.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Shoemaker Avenue and Broadway Avenue Street Improvement Project – Award of Contract
To maximize economies of scale, both street projects went out to bid as a single project, so that one Contractor would complete them concurrently.
ANALYSIS
On April 16, 2024, the City Council authorized the advertisement for construction bids for the subject projects. The solicitation for construction bids was advertised on April 22, 2024 in accordance with the California Public Contract Code.
Bids were opened on May 30, 2024, and a total of seven bids were received. Per the project specifications, each Contractor’s bid was based on the combination of both street cost proposals. City Staff reviewed the proposals and determined that all bid proposals comply with the project specifications. The apparent low bidder for the project was Sequel Contractors, Inc., of Santa Fe Springs, CA with a bid totaling $807,165. The tabulated bid results are as follows:
Company Name
Publicly Read
Bid Amount Audited Bid
1. Sequel Contractors, Inc. $ 806,165.00 $ 807,165.00 *
2. L.M.T. Enterprises, Inc.
dba Tyner Paving Company
$ 925,582.50 $ 925,622.50 *
3. Palp, Inc. dba Excel Paving Company $ 1,032,960.00 $ 1,032,960.00
4. Onyx Paving Company, Inc. $ 1,044,000.00 $ 1,044,000.00
5. All American Asphalt $ 1,056,940.00 $ 1,056,940.00
6. R.J. Noble Company $ 1,072,977.00 $ 1,072,977.00
7. Hardy & Harper, Inc. $ 1,100,000.00 $ 1,100,000.00
*Mathematical computation summation errors.
The bid proposal submitted by Sequel Contractors, Inc., in the amount of $807,165, is approximately 28% below the Engineer’s Construction Estimate of $1,116,500 and is acceptable.
The Department of Public Works has reviewed the bids and determined the low bid submitted by Sequel Contractors, Inc. to be responsive and responsible.
ENVIRONMENTAL
Not applicable.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Shoemaker Avenue and Broadway Avenue Street Improvement Project – Award of Contract
DISCUSSION
Both commercial street improvement projects will improve the structural condition of the existing street segments, enhance traffic operations, and reduce future maintenance costs.
SUMMARY/NEXT STEPS
Upon City Council’s approval of the recommended actions, City staff will coordinate with the Contractor on the delivery of the project.
ATTACHMENT(S):
A. Contract Agreement
B. Project Site Maps
C. Task Order No. 71 with Southstar Engineering, Inc.
ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
EXHIBIT A - SHOEMAKER AVE
ATTACHMENT B
EXHIBIT
A - BROADWAY AVE
ATTACHMENT B
2020-01 Shoemaker Avenue and Broadway Avenue
Street Improvements
D-1
AGREEMENT FOR CONSTRUCTION
SHOEMAKER AVENUE (Los Nietos Road to Cul-De-Sac) AND
BROADWAY AVENUE (550′ South of Washington Boulevard)
STREET IMPROVEMENTS
CONTRACTOR’S NAME
This Agreement for Construction (“Agreement”) is entered into on this 16th day of July 2024, by and between the CITY OF SANTA FE SPRINGS, a California municipal corporation (“City”) and SEQUEL CONTRACTORS, INC. a California Corporation, 13546 Imperial Highway, Santa Fe Springs, CA 90670, State Contractor’s License No. 610600, (“Contractor”).
Hereinafter, the City and the Contractor may be referred to collectively as the “Parties.” The Parties mutually agree as follows: Contractor shall furnish all labor, equipment and materials for, and perform the work which is covered in the Contractor’s Bid Proposal (the “Work), in accordance with the provisions and requirements in the Contract Documents as defined by this Agreement.
ARTICLE 1 – CONTRACT DOCUMENTS
1.1 Definitions. The meanings of all capitalized terms used herein and in the Contract Documents and not otherwise defined in this document shall be the same as those definitions set forth in the General and Standard Specifications and Special Provisions.
1.2 Contract Documents. The “Contract Documents,” except for Modifications issued after execution of this Agreement, consist of the following documents, all of which are either attached hereto as exhibits or are incorporated herein by this reference, are intended to be correlative and constitute Contractor’s performance obligations:
a. Permits from the City’s Building, Planning, and Public Works Departments and similar Governmental Approvals for the Work required by applicable law. b. Change Orders and other Modifications issued after execution of the Agreement. c. This Agreement, as signed by the Parties, including the following exhibit, and Certificates of Insurance and Additional insured endorsements for Contractor:
Exhibit “A” – Workers Compensation Certification
Exhibit “B” – Performance and Payment Bonds
Exhibit “C” – Claims Procedure
d. Addenda with later Addenda having priority over earlier Addenda issued in connection with the Notice Inviting Bids, as follows:
Addendum No. 1, issued May 16, 2024, 2 pages.
e. Contractors Bid Proposal, for the above-referenced Bid No. CB No. 2024-01 (comprised of Notice Inviting Bids, Instructions to Bidders and attachments, Bid Schedule of Prices, List of Subcontractors, Proposal, Signature 2020-01 Shoemaker Avenue and Broadway Avenue
Street Improvements
D-2
Certification/Authorization, Bid Guaranty, and where applicable, Contractor Qualification Statement and/or Subcontractor Qualification Statement. f. Special Provisions, General Specifications and Standard Specifications. g. City and other agency’s Standard Drawings.
h. All documents, maps, texts and items referred to in the foregoing documents.
1.3 Interpretation. In the event of any conflict between any of the Contract Documents, the document highest in the order of precedent shall control. The order of precedent shall be the same as that set forth in the 2018 Edition of the Standard Specifications for Public Works Construction, unless otherwise revised in the Special Provisions.
1.4 Entire Agreement. This Agreement together with all other Contract Documents represents the entire and integrated agreement between City and Contractor and supersedes any prior written or oral agreements between them concerning the subject matter contained in the Contract Documents. There are no representations, agreements, arrangements or understandings, oral or written, between the Parties hereto, relating to the subject matter contained in the Contract Documents, which are not fully expressed herein.
ARTICLE 2 - SERVICES OF CONTRACTOR
2.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services specified in the Contract Documents, which services may be referred to herein as the “Services” or “Work” hereunder. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that Contractor is a provider of first class work and services and Contractor is experienced in performing the work and services contemplated herein and, in light of such status and experience, Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be of good quality, fit for the purpose intended. Further, Contractor represents that it is knowledgeable and experienced in constructing improvements that are compliant with all applicable accessibility requirements and warrants that all work performed under this agreement will comply with all applicable accessibility requirements.
2.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental having jurisdiction in effect at the time service is rendered, including but not limited to, all applicable accessibility requirements.
2.3 Licenses, Permits, Fees and Assessments. Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement, including registration with the Department of Industrial Relations of the State of California as required by Labor Code Section 1725.5 before commencing performance under this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor's performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City against any such fees, 2020-01 Shoemaker Avenue and Broadway Avenue
Street Improvements
D-3
assessments, taxes penalties or interest levied, assessed or imposed against City hereunder.
Contractor shall be responsible for all subcontractors' compliance with this Section 2.3.
2.4 Familiarity with Work. By executing this Contract, Contractor warrants that Contractor (a) has thoroughly investigated and considered the scope of services to be performed, including the requirement that the facilities being constructed must comply with all applicable accessibility requirements, (b) has carefully considered how the services should be performed, and (c) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should Contractor discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Contractor shall immediately inform the City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the City.
2.5 Standard of Performance. Contractor, its subcontractors and their employees, in the performance of Contractor’s work under this Agreement shall be responsible for exercising the degree of skill and care required by customarily accepted good professional practices and procedures used in the Contractor’s field. Any costs for failure to meet the foregoing standard or to correct otherwise defective work that requires re-performance of the work, shall be borne in total by the Contractor and not by the City. The failure of a project to achieve the performance goals and objectives stated in this Agreement is not a basis for requesting re-performance unless the work conducted by Contractor and/or its subcontractors is deemed by the City to have failed the foregoing standard of performance.
In the event Contractor fails to perform in accordance with the above standard:
2.51. Contractor will re-perform, at its own expense, any task which was not performed to the reasonable satisfaction of City. Any work re-performed pursuant to this paragraph shall be completed within the time limitations originally set forth for the specific task involved. Contractor shall work any overtime required to meet the deadline for the task at no additional cost to the City;
2.5.2. The City shall provide a new schedule for the re-performance of any task pursuant to this paragraph in the event that re-performance of a task within the original time limitations is not feasible; and
2.5.3. The City shall have the option to direct Contractor not to re-perform any task which was not performed to the reasonable satisfaction of the City Manager pursuant to application of subsections 1 and 2 above. In the event the City directs Contractor not to re-perform a task, the City shall negotiate a reasonable settlement for satisfactory work performed. No previous payment shall be considered a waiver of the City’s right to reimbursement.
Nothing contained in this section is intended to limit any of the rights or remedies which the City may have under law.
2020-01 Shoemaker Avenue and Broadway Avenue
Street Improvements
D-4
2.6 Care of Work. Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence.
2.7 Further Responsibilities of Parties. Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other. Contractor shall require all subcontractors to comply with the provisions of this Agreement.
2.8 Trenches or Excavations. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply:
a. Contractor shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) Subsurface or latent physical conditions at the site different from those indicated; or (3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the contract.
b. City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contractor’s cost of, or the time required for, performance of any part of the work shall issue a change order per Section 3.4 of this Agreement. c. That, in the event that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor’s cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date provided for by the contract, but shall proceed with all work to be performed under the contract. Contractor shall retain any and all rights provided either by contract or by law, which pertain to the resolution of disputes and protests between the contracting parties.
2.9 Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunk line utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse contractor for any costs incurred in locating, repairing damage not caused by contractor and removing or relocating such unidentified utility facilities, including equipment idled during such work. Contractor shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities. 2020-01 Shoemaker Avenue and Broadway Avenue
Street Improvements
D-5
ARTICLE 3 – CONTRACT PRICE AND PAYMENT
3.1 Contract Price. City shall pay Contractor the Contract Price of Eight Hundred Seven Thousand One Hundred Sixty-Five Dollars ($807,165) which includes all California sales or use tax and County and City taxes, in consideration for the Contractor’s full, complete and timely performance of all of the Work required by the Contract Documents. The Contract Price includes any Alternative/Additive Bid Items which were awarded with the Contract.
Contractors agree to allocate the use tax derived from contracts or subcontracts of $5 million or more directly to the job site location by obtaining a sub-permit of the Contractor’s seller’s permit for the jobsite and allocating the local tax to the jobsite address on the appropriate schedule of the applicable sales tax returns. Contractor shall provide City with proof of such filing prior to City’s issuance of the Notice to Proceed.
3.2 Substitution of Securities. In accordance with Section 22300 of the California Public Contract Code, Contractor may substitute securities for any monies withheld by the City to ensure performance of the Contract. Such substitution shall be made at the request and expense of Contractor. Securities equivalent to the amount withheld may be deposited with the City or with a state or federally chartered bank as escrow agent. Securities eligible for substitution shall include those listed in Section 16430 of the Government Code, bank or saving and loan certificates of deposit, interest bearing demand deposit accounts, standby letters of credit, or any other security mutually agreed to by Contractor and City.
3.3 Changes to the Contract Price. Contractor shall not be compensated for any extra materials used or time expended over and above the Contract Price, unless prior written approval for the same has been granted by the City.
3.4 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written change order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum as set forth in Section 3.1, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor. Any increase in compensation of twenty-five percent (25%) or less of the Contract Sum, or in the time to perform of one hundred eighty (180) days or less may be approved by the Contract Officer. Any increases, taken either separately or cumulatively, that result in the Contract Sum exceeding $50,000 must be approved by the City Council. It is expressly understood by Contractor that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services or reasonably contemplated therein. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be costlier or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefore.
2020-01 Shoemaker Avenue and Broadway Avenue
Street Improvements
D-6
3.5 Payment Procedures.
3.5.1 Progress Payments. All progress payments shall be made in accordance with Public Contract Code § 20104.50, as follows:
a. The City shall make any progress payment within 30 days after receipt of an undisputed and properly submitted payment request. If the City fails to make any progress payment within 30 days after receipt of an undisputed and properly submitted payment request from a contractor on a construction contract the City shall pay interest to the Contractor equivalent to the legal rate set forth in subdivision (a) of § 685.010 of the Code of Civil Procedure. b. Upon receipt of a payment request, the City shall act in accordance with both of the following:
(1) Each payment request shall be reviewed by the City as soon as practicable after receipt for the purpose of determining that the payment request is a proper payment request.
(2) Any payment request determined not to be a proper payment request suitable for payment shall be returned to the Contractor as soon as practicable, but not later than seven (7) days, after receipt. A request returned pursuant to this section shall be accompanied by a document setting forth in writing the reasons why the payment request is not proper. c. The number of days available to the City to make a payment without incurring interest pursuant to §20104.50 of the Public Contract Code shall be reduced by the number of days by which the City exceeds the seven-day return requirement set forth in paragraph (2) of subdivision (b) above.
d. A “progress payment” includes all payments due contractors, except that portion of the final payment designated by the contract as retention earnings. e. A payment request shall be considered properly executed if funds are available for payment of the payment request, and payment is not delayed due to an audit inquiry by the financial officer of the local agency.
3.5.2 Retention. Within sixty (60) calendar days after City accepts final completion of the Work, City shall pay Contractor the amounts City deducted and retained from Contractor’s progress payments, except such sums which are required by applicable law or authorized by the Contract to be further retained. In the event of a dispute between City and Contractor concerning the amount of final payment due, the City may withhold from final payment, including Liquidated Damages provided forth in the Contract Documents, together with an amount not to exceed 150% of the disputed amounts.
2020-01 Shoemaker Avenue and Broadway Avenue
Street Improvements
D-7
ARTICLE 4 – TIME FOR PERFORMANCE
4.1 Date of Commencement/Notice to Proceed. The date of commencement of the Work shall be established in a written Notice to Proceed issued by the City. The City will not issue a Notice to Proceed to the Contractor until this Agreement, bonds and insurance documents have been executed by all parties and approved by the City.
4.2 Contract Time. Contractor shall perform the Work in a diligent manner and shall complete all of the Work of the Contract, excluding any Plant Establishment, if applicable, within Ninety (90) calendar days after the date specified to Contractor in the Notice to Proceed issued by then City.
ARTICLE 5 – LIQUIDATED DAMAGES AND INCENTIVE BONUS
5.1 Amounts of Liquidated Damages. Failure of Contractor to complete the Work within the time allowed will result in damages being sustained by City. Such damages are, and will continue to be, impracticable and extremely difficult to determine. For each consecutive working day in excess of the time specified for the completion of Work, as adjusted in accordance with the Standard Specifications, Contractor shall pay to City, or have withheld from monies due Contractor, the sum of Two Thousand Dollars ($2,000). Execution of this Agreement shall constitute agreement by City and Contractor that said sum is the minimum value of the costs and actual damage caused by the failure of Contractor to complete the Work within the allotted time.
Such sum is liquidated damages and shall not be construed as a penalty, and may be deducted from payments due Contractor if such delay occurs.
ARTICLE 6 – CLAIMS AND DISPUTES
6.1 Claims Procedures. Contractor shall comply with the claims procedure set forth in Public Contract Code Section 9204, a summary of which is attached to this agreement as Exhibit “C.”
6.2 Government Code Claims Procedures. Contractor further acknowledges that notwithstanding Contractor’s compliance with the claims procedures set forth herein, Contractor must also comply with the claims procedures set forth in Government Code sections 900 et seq. prior to filing a lawsuit against the City for any such claim. Failure to submit a Government Code claim or comply with the claims provision contained herein shall bar Contractor from bringing and maintaining a valid lawsuit against the City.
6.3 Cooperation and Notification. In the event any claim or action is brought against City relating to Contractor’s performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation which City might require. The City shall provide notification to Contractor within ten (10) business days upon receipt of any third party claim relating to this Agreement.
2020-01 Shoemaker Avenue and Broadway Avenue
Street Improvements
D-8
ARTICLE 7 – LOCAL BUSINESS LICENSE, TAXES AND FEES
7.1 Business Tax Certificate and Governmental Approvals. As a condition of the Contract, Contractor and all subcontractors shall, during the term of this Agreement, secure and annually renew business tax certificates pursuant to Chapter 35.070, et seq. of the Santa Fe Springs Municipal Code to operate in the City, and shall also secure and maintain at all times during performance of the Work, any other licenses, fees, permits or similar Governmental Approvals required by Applicable law.
7.2 Offsets. Contractor acknowledges and agrees that with respect to any business tax or penalties thereon, utility charges, invoiced fee or other debt which is owed, or which becomes owed, by Contractor to City, City reserves the right to withhold and offset said amounts from any payments, refunds or reimbursements owed by City to Contractor under the Contract. Notice of such withholding and offset shall promptly be given to Contractor by City in writing. In the event of a dispute as to the amount owed or whether such amount is owed to City, City will hold such disputed amount until either the appropriate appeal process has been completed or until the dispute has been resolved.
ARTICLE 8 – BONDS
8.1 Performance and Payment Bonds. Prior to City’s execution of this Agreement, Contractor shall furnish to the City two (2) duly executed surety bonds using the forms included within the Bidding Requirements, one (1) as security for the faithful performance of the Contract and one (1) as security for the payment of all persons performing labor and furnishing materials in connection with the Contract. Both bonds shall be in the amount of one hundred percent (100%) of the Contract Price and shall be subscribed by an Admitted Surety Insurer which is authorized to transact surety insurance business in the State of California with a policy holder’s rating of Aor higher and a Financial Class of VII or larger. Should any bond or surety become insufficient, Contractor shall furnish City a new bond within ten (10) days after receiving notice from City. No payments will be due or paid under the Contract until any and all bond deficiencies have been remedied. Contractor, by execution of this Agreement acknowledges that the bonds are not Contract Documents, but are separate obligations.
ARTICLE 9 – WORKERS’ COMPENSATION INSURANCE
9.1 Workers’ Compensation Insurance Certificate. By executing this Agreement, Contractor certifies that Contractor is aware of and will comply with Section 3700 of the Labor Code of the State of California requiring every employer to be insured against liability for workers’ compensation or to undertake self-insurance before commencing any of the Work. Contractor shall comply with Labor Code Section 1861 by signing and filing the workers’ compensation certification attached hereto as Exhibit “A” and incorporated herein by reference.
9.2 Evidence of Coverage. Prior to the City’s execution of this agreement, Contractor shall file with the City either 1) a certificate of insurance or self-insurance evidencing that such insurance is in effect, or that Contractor is self-insured for such coverage; or 2) a certified statement that Contractor has no employees, and acknowledging that if Contractor does employ any person, 2020-01 Shoemaker Avenue and Broadway Avenue
Street Improvements
D-9
the necessary certificate of insurance will immediately be filed with City. Any Certificate filed with the City shall provide that City shall be given ten (10) days prior written notice before modification or cancellation thereof.
9.3 Carrier Rating. Contractor’s workers’ compensation insurance carrier shall be authorized to transact insurance business in the State of California with a policy holder’s rating of A- or higher and a Financial Class of VII or larger.
9.4 Subcontractor Worker’s Compensation Insurance. Contractor shall require each of its Subcontractors to obtain and maintain for the duration of this Agreement, complete workers’ compensation insurance, meeting or exceeding the coverage’s and amounts that California law requires.
ARTICLE 10 – CONTRACTOR’S LIABILITY INSURANCE
10.1 Minimum Scope. Prior to City’s execution of this Agreement and Contractor’s commencement of Work, Contractor shall secure, submit proof of and shall thereafter maintain without interruption, until completion of and acceptance by the City of the Work, such commercial general and automobile liability insurance as shall protect Contractor, its Subcontractors and the Additional Insured’s from any and all claims for damages for personal injury, including accidental death, as well as any and all claims for property damage which may arise from or which may concern operations under the Contract, whether such operations be by or on behalf of Contractor, any subcontractor or anyone directly or indirectly employed by, connected with or acting for or on behalf of any of them.
10.2 Carrier Ratings. All liability insurance shall be issued by an insurance company or companies authorized to transact liability insurance business in the State of California with a policy holder’s rating of A- or higher and a Financial Class of VII or larger.
10.3 Minimum Limits. Contractor shall maintain minimum limits of insurance as follows:
10.3.1 Commercial General Liability: Contractor’s commercial general liability insurance policy shall cover both bodily injury (including death) and property damage (including, but not limited to, premises operations liability, products-completed operations liability, independent contractor’s liability, personal injury liability, and contractual liability) in an amount not less than $1,000,000 per occurrence, an aggregate limit for products/completed operations in the amount not less than $2,000,000.
10.3.2 Automobile Liability Insurance: Contractor’s automobile liability policy shall cover both bodily injury and property damage in an amount not less than $1,000,000 per occurrence and an aggregate limit of not less than $1,000,000. All of Contractor’s automobile and/or commercial general liability insurance policies shall cover all vehicles used in connection with Contractor’s performance of this Agreement, which vehicles shall include, but are not limited to, Contractor owned vehicles, Contractor leased vehicles, Contractor’s employee vehicles, nonContractor-owned vehicles and hired vehicles. 2020-01 Shoemaker Avenue and Broadway Avenue
Street Improvements
D-10
10.3.3 Builder’s Risk Insurance. Unless otherwise set forth in the special provisions, during the term of this contract, Contractor shall maintain in force, at its own expense, Builder’s Risk insurance on all risks of direct physical loss basis, excluding damage caused by an act of God, pursuant to California Public Contract Code § 7105, for an amount equal to the full completed value of the covered structure or replacement value of alterations or additions. The policy shall include as loss payee, the City of Santa Fe Springs, the Contractor, and its sub-contractors as their interest may appear. The City shall not be responsible for the theft of any materials, equipment in the possession and control of Contractor.
10.3.4 Umbrella or excess liability insurance. Contractor shall obtain and maintain an umbrella or excess liability insurance policy that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall provide that the policy will respond in the event that any primary insurance that would otherwise have applied proves to be uncollectable in whole or in part for any reason; have the same effective dates as the primary policies; pay on behalf of the insureds and not reimbursement; the policies shall “follow form” to the underlying primary policies; and the insureds, including the additional insureds shall be the same as the primary policies.
10.4 Notice of Cancellation and Renewals. The policies shall not be canceled unless thirty (30) days prior written notification of intended cancellation has been given to City by certified or registered mail (this obligation may be satisfied in the alternative by requiring such notice to be provided by Contractor’s insurance broker and set forth on its Certificate of Insurance provided to City). Contractor agrees that upon receipt of any notice of cancellation or alteration of the policies, Contractor shall procure within five (5) days, other policies of insurance similar in all respects to the policy or policies to be cancelled or altered. Contractor shall furnish to the City copies of any endorsements that are subsequently issued amending coverage or limits within fourteen (14) days of the amendment.
10.5 All Coverage’s. The insurance policy or policies shall also comply with the following provisions:
a. Policies shall include premises/operations, products completed operations, independent contractors, owners and contractors’ protection, explosion, collapse, underground hazard, broad form contractual, personal injury with employment exclusion deleted, and broad form property damage.
b. The policy shall be endorsed to waive any right of subrogation against the City and its subcontractors, employees, officers, agents and directors for work performed under this Agreement.
c. If policies are written on a claims made basis, the certificate should so specify and the policy must continue in force for ten (10) years after completion of the Project.
The retroactive date of the coverage must also be listed. d. The policy shall specify that the insurance provided by Contractor will be considered primary and not contributory to any other insurance available to the City of Santa Fe Springs. Contractor shall provide Form No. CG 20010413 to City. 2020-01 Shoemaker Avenue and Broadway Avenue
Street Improvements
D-11
e. All policies of insurance shall name the City as an Additional Insured and shall contain the following language: “Solely with respect to work done by and on behalf of the name insured for the City of Santa Fe Springs, it is agreed that the City of Santa Fe Springs, and its officers, officials, employees and agents are added as additional insureds under this policy.”
f. Coverage provided by Contractor shall be primary and any insurance or selfinsurance procured or maintained by the City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
10.6 Certificates of Insurance, Additional Insured Endorsements and Deductibles. Prior to execution of the Agreement, and thereafter upon City’s request, Contractor shall furnish City with original certificates of insurance and additional insured endorsements setting forth evidence of all insurance coverage required by this Article. Each certificate and endorsement is to be signed by a person authorized by that insurer to bind coverage on its behalf.
10.7 Contractor’s Failure to Provide Required Insurance. Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Contract until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its discretion and sole option:
(a) procure insurance with collection rights for premiums, attorneys’ fees and costs against Contractor by way of set-off or recoupment from sums due Contractor; (b) immediately terminate or suspend Contractor’s performance of the Contract; (c) pay Contractor’s premiums for renewal of Contractor’s coverage; or (d) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorneys’ fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due Contractor. Upon demand, Contractor shall repay City for all sums that City paid to obtain, renew, reinstate or replace the insurance, or City may offset the cost against any monies that the City may owe Contractor.
10.8 Verification of Coverage. City shall have the right to obtain complete and certified copies of Contractor’s and Subcontractors’ insurance policies (including, but not limited to, the declarations page, form list and riders), endorsements or certificates required under the Contractor Documents, upon request (including, but not limited to, the declarations page, form list and riders).
10.9 Reassessment of Insurance Requirements. At any time during the duration of this Contract, the City may require that Contractor obtain, pay for, and maintain more or less insurance depending on the City’s assessment of any one or more of the following factors: (1) the City’s risk of liability or exposure arising out of, or in any way connected with, Contractor’s services under this Contract; (2) the nature or number of accidents, claims, or lawsuits arising out of, or in any way connected with, Contractor’s services under this Contract; or (3) the availability, or affordability, or both, of increased liability insurance coverage. 2020-01 Shoemaker Avenue and Broadway Avenue
Street Improvements
D-12
10.10 Contractor’s Insurance for Other Losses. The Contractor and its Subcontractors of every tier shall assume full responsibility for all loss or damage from any cause whatsoever to any tools, Contractor’s (or Subcontractors’) employee owned tools, machinery, equipment, or motor vehicles owned or rented by the Contractor, or the Contractor’s agents, suppliers or Subcontractors as well as to any temporary structures, scaffolding and protective fences.
10.11 No Limitation. Contractor’s maintenance of insurance as required by the Contract Documents shall not be construed to limit the liability of the Contractor or its Subcontractors of any tier to the coverage provided by such insurance, or otherwise limit the City’s recourse to any remedy available at law or in equity.
10.12 Subcontractors’ Insurance. The Contractor shall include in all subcontracts a requirement that the Subcontractors of every tier shall obtain and maintain, at a minimum, all insurance required by Articles 9 and 19 of this Agreement except that the limits of liability and deductibles shall be in amounts determined by the Contractor, based on the degree of hazardous exposure according to the Work performed by each Subcontractor and the size of each subcontract.
Contractor shall ensure that any professional engineer retained on its behalf to provide supplemental plans and engineering calculations required in conjunction with the Work, maintains professional liability insurance during the entire term of this Agreement. Such insurance shall be in the minimum amount of $1,000,000 to protect City from claims resulting from the engineer(s) activities. This minimum amount of coverage shall not constitute any limitation or cap on Contractor’s indemnification obligations set forth herein.
The City reserves the right to request certificates of insurance from the Contractor for each Subcontractor. The Contractor acknowledges that regardless of insurance obtained by its Subcontractors, the Contractor will be responsible to the City for any and all acts of its Subcontractors.
ARTICLE 11 - INDEMNITY/DUTY TO DEFEND
11.1 Indemnity. Except as to the sole negligence, active negligence or willful misconduct of the City, Contractor assumes liability for and agrees, at Contractor’s sole cost and expense, to promptly and fully indemnify and hold the City, its City Council, and all of its respective officials, officers, directors, employees, managers, commission members, representatives, agents, council members, (“Indemnitees”), harmless from and against any and all loss, damage, claims, allegations, actions, suits, arbitrations, administrative proceedings, regulatory proceedings, or other legal proceedings, causes of action, demands, costs, judgments, liens, stop notices, penalties, damages, losses, anticipated losses of revenue, expenses (including, but not limited to, any fees of accountants, attorneys, experts or other professionals, or investigation expenses), costs, including attorneys’ fees, or losses of any kind or nature whatsoever, whether actual, threatened or alleged, arising out of, resulting from or is in any way (either directly or indirectly) related to, or is in any manner connected with, the performance of Work, the Project, activities, operations or duties of Contractor, or anyone employed by or working under Contractor, and from all claims by anyone employed by or working under Contractor for services rendered to Contractor in the performance of this Agreement (“Indemnity Claims”), notwithstanding that the City may have benefited from their services. This indemnification provision shall apply to any acts or omissions, willful 2020-01 Shoemaker Avenue and Broadway Avenue
Street Improvements
D-13
misconduct or negligent conduct, whether active or passive, on the part of Contractor or of anyone employed by or working under Contractor.
The parties expressly agree that any payment, attorneys’ fees, costs or expense that the City incurs or makes to or on behalf of an injured employee under the City’s self-administered workers’ compensation is included as a loss, expense or cost for the purposes of this Section, and that this Section shall survive the expiration or early termination of the Agreement.
11.2 Duty to Defend. Contractor agrees, at its sole cost and expense, to promptly defend the Indemnitees from all Indemnity Claims. The duty of the Contractor to indemnify and hold harmless the Indemnitees includes the separate and independent duty to defend the Indemnitees, which duty arises immediately upon receipt by Contractor of the tender of any Indemnity Claim from an Indemnitee. The Contractor’s obligation to defend the Indemnitees shall be at Contractor’s sole expense, and not be excused because of Contractor’s inability to evaluate liability or because the Contractor evaluates liability and determines that the Contractor is not liable. This duty to defend shall apply whether or not an Indemnity Claim has merit or is meritless, or which involves claims or allegations that any or all of the Indemnitees were actively, passively or concurrently negligent, or which otherwise assert that the Indemnitees are responsible, in whole or in part, for any Indemnity Claim. Contractor agrees to provide this defense immediately upon written notice from the City, and with well qualified, adequately insured and experienced legal counsel acceptable to the City.
11.3 Subcontractor Requirements. In addition to the requirements set forth hereinabove, Contractor shall ensure, by written subcontract agreement, that each of Contractor’s Subcontractors of every tier shall protect, defend, indemnify and hold harmless the Indemnitees with respect to Indemnity Claims arising out of, in connection with, or in any way related to each such Subcontractors’ Work on the Project in the same manner in which Contractor is required to protect, defend, indemnify and hold the Indemnitees harmless. In the event Contractor fails to obtain such defense and indemnity obligations from others as required herein, Contractor agrees to be fully responsible to the Indemnitees according to the terms of this Article.
11.4 No Limitation or Waiver of Rights. Contractor’s obligations under this Article are in addition to any other rights or remedies which the Indemnitees may have under the law or under the Contract Documents. Contractor’s indemnification and defense obligations set forth in this Article are separate and independent from the insurance provisions set forth in the Agreement and do not limit, in any way, the applicability, scope, or obligations set forth in such insurance provisions. The purchase of insurance by the Contractor with respect to the obligations required herein shall in no event be construed as fulfillment or discharge of such obligations. City approval of the Insurance contracts required by this Agreement does not in any way relieve the Contractor from liability under this section. In any and all claims against the Indemnitees by any employee of the Contractor, any Subcontractor, any supplier of the Contractor or Subcontractors, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the obligations under this Article shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any Subcontractor or any supplier of either of them, under workers’ or workmen’s compensation acts, disability benefit acts or other employee benefit acts. Failure of the City to monitor compliance 2020-01 Shoemaker Avenue and Broadway Avenue
Street Improvements
D-14
with these requirements imposes no additional obligations on the City and will in no way act as a waiver of any rights hereunder.
11.5 Withholding to Secure Obligations. In the event an Indemnity Claim arises prior to final payment to Contractor, the City may, in its sole discretion, reserve, retain or apply any monies due Contractor for the purpose of resolving such Indemnity Claims; provided, however, the City may release such funds if the Contractor provides the City with reasonable assurances of protection of the Indemnitees’ interests. The City shall, in its sole discretion, determine whether such assurances are reasonable.
11.6 Limitations. Notwithstanding the above provisions of section 11.1 and 11.2, Contractor shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City.
11.7 Survival of Indemnity Obligations. Contractor’s obligations under this Article are binding on Contractor’s and its Subcontractors’ successors, heirs and assigns and shall survive the completion of the Work or termination of the Contractor’s performance of the Work.
ARTICLE 12 – PREVAILING WAGES
12.1 Public Work Project. This Project is a public work as defined in California Labor Code Section 1720. By executing this Agreement, Contractor certifies that neither it, nor any of its subcontractors are ineligible under Labor Code Section 1777.1 or Section 1777.7 from bidding on, entering into a contract for, or performing the Work. Contractor and all Subcontractors of any tier are required to pay all workers employed in the execution of the Work not less than the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations (“DIR”) under Section 1720 et seq. of the California Labor Code. The Director’s determination of prevailing rates are on file with the City and are available on-line at www.dir.ca.gov/dlsr/DPreWageDetermination.htm and are referred to and made a part hereof; the wage rates therein ascertained, determined and specified are referred to and made a part hereof as though fully set forth herein.
12.2 California Labor Code. Contractor is aware of and stipulates that Contractor will also comply with the following sections of the California Labor Code:
a. Section, 1771, Contractor and any subcontractors shall pay not less than the general prevailing rate per diem wages.
b. Section 1775, Contractor and any subcontractor will forfeit to City as a penalty up to $200 for each calendar day, or portion of a day, for each worker paid less than the applicable prevailing wage rate, in addition to paying each worker the difference between the applicable wage rate and the amount actually paid. c. Contractor and its subcontractors must maintain certified payroll records in compliance with Labor Code sections 1776 and 1812, and all implementing regulations promulgated by the DIR. For each payroll record, Contractor and its subcontractors must certify under penalty of perjury that the information in the 2020-01 Shoemaker Avenue and Broadway Avenue
Street Improvements
D-15
record is true and correct, and that it has complied with the requirements of Labor Code sections 1771, 1811, and 1815. Contractor must electronically submit certified payroll records to the Labor Commissioner as required under California law and regulations.
d. Section 1777.5 prescribes the terms and conditions for employing registered apprentices.
e. Section 1810, eight hours of labor constitutes a legal day’s work. f. Section 1813, Contractor will forfeit to the City as a penalty the sum of $25 for each day during which a worker employed by Contractor or any subcontractor is required or permitted to work more than eight hours during any one calendar day, or more than 40 hours per calendar week, unless such workers are paid overtime wages under Labor Code section 1815.
g. Sections 1725.5 and 1771.1 requires all general contractors and subcontractors to be registered with DIR.
h. Contractor must also post all job site notices required by laws or regulations pursuant to Labor Code section 1771.4.
ARTICLE 13 – MISCELLANEOUS
13.1 Non-Discrimination. Except as provided in Section 12940 of the California Government Code, during Contractor’s performance of the Agreement, Contractor shall not discriminate on the grounds of race, religious creed, color, national origin, ancestry, age, physical disability, mental disability, medical condition including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, gender, gender identity, genetic information, gender expression, sex or sexual orientation, military and veteran status, in the selection and retention of employees and subcontractors and the procurement of materials and equipment. Contractor shall also comply with the requirements of the Americans with Disabilities Act in the performance of the Agreement.
13.2 Notice. Whenever any provision of the Contract Documents requires the giving of written notice, including notices, bills, invoices or other documents required or permitted under this Agreement, service shall be sufficient if sent by one party to the other by overnight courier, or by registered, certified or United States first class mail, postage prepaid and addressed as follows:
City Contractor
City of Santa Fe Springs Sequel Contractors, Inc.
Attn: James Enriquez, PE Thomas S. Pack, President
11710 Telegraph Road 13546 Imperial Highway
Santa Fe Springs, CA 90670 Santa Fe Springs, CA 90670
13.3 Conflict of Interest. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. Contractor and its officers, employees, associates and subcontractors, if any, will comply with all conflict of interest statutes of the State of California applicable to Contractor's services under this agreement, 2020-01 Shoemaker Avenue and Broadway Avenue
Street Improvements
D-16
including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Contractor and its officers, employees, associates and subcontractor shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute.
13.4 Waiver. No delay or omission in the exercise of any right or remedy by a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. A party's consent to or approval of any act by the other party requiring the party's consent or approval shall not be deemed to waive or render unnecessary the other party's consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
13.5 Rights and Remedies. Rights and Remedies are cumulative except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.
13.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.
13.7 Disputes. In the event either party fails to perform its obligations hereunder, the nondefaulting party shall provide the defaulting party written notice of such default. The defaulting party shall have ten (10) days to cure the default; provided that, if the default is not reasonably susceptible to being cured within said ten (10) day period, the defaulting party shall have a reasonable time to cure the default, not to exceed a maximum of thirty (30) days, so long as the defaulting party commences to cure such default within ten (10) days of service of such notice and diligently prosecutes the cure to completion; provided further that if the default is an immediate danger to the health, safety and general welfare, the defaulting party shall take such immediate action as may be necessary. Notwithstanding the foregoing, the nondefaulting party may, in its sole and absolute discretion, grant a longer cure period. Should the defaulting party fail to cure the default within the time period provided in this Section, the nondefaulting party shall have the right, in addition to any other rights the nondefaulting party may have at law or in equity, to terminate this Agreement. Compliance with the provisions of this Section 13.7 shall be a condition precedent to bringing any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured.
13.8 Termination for Default of Contractor. If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, Contractor shall vacate any City owned property which Contractor is permitted to occupy hereunder and City may, after compliance with the provisions of Section 13.7, take over the work and prosecute the same to completion by contract 2020-01 Shoemaker Avenue and Broadway Avenue
Street Improvements
D-17
or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of setoff or partial payment of the amounts owed the City as previously stated.
13.9 Force Majeure. The time period(s) specified in the Scope of Services for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor shall within ten (10) days of the commencement of such delay notify the City in writing of the causes for the delay. The City shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the City such delay is justified. The City’s determination shall be final and conclusive upon the parties to this Agreement.
13.10 City’s Right to Access and Audit Contractor’s Project Documents. a. If the Contractor submits a claim to the City for additional compensation, the City shall have the right, as a condition to considering the claim, and as a basis for evaluation of the claim, and until the claim has been settled, to audit the Contractor's books to the extent they are relevant. This right shall include the right to examine books, records, documents, and other evidence and accounting procedures and practices, sufficient to discover and verify all direct and indirect costs of whatever nature claimed to have been incurred or anticipated to be incurred and for which the claim has been submitted. The right to audit shall include the right to inspect the Contractor's plant, or such parts thereof, as may be or have been engaged in the performance of the Work. The Contractor further agrees that the right to audit encompasses all subcontracts and is binding upon Subcontractors. The rights to examine and inspect herein provided for shall be exercisable through such representatives as the City deems desirable during the Contractor's normal business hours at the office of the Contractor. The Contractor shall make available to the City for auditing, all relevant accounting records and documents, and other financial data, and upon request, shall submit true copies of requested records to the City. b. The City and/or its authorized auditors or representatives, (including the California State Auditor if so requested by the City pursuant to Government Code § 8546.7) shall have access to and the right to examine, audit, excerpt, transcribe, and reproduce any of the Contractor’s records for a period of at least three (3) years after termination of the Agreement and/or Final Payment. Such records include without limitation, journals, ledgers, records of accounts payable and receivable, profit and loss statements, bank statements, invoices, receipts, subcontracts, agreements, notes, correspondence, memoranda, and any documents generated and received in Contractor’s performance of this Contract. Upon written notice by the City, Contractor shall promptly make all such records available to City and/or its authorized auditors or representatives and cooperate with the City and its authorized auditors or representatives in examining, auditing, excerpting, transcribing and reproducing the records.
2020-01 Shoemaker Avenue and Broadway Avenue
Street Improvements
D-18
13.11 Unfair Business Practices Claims. In entering into a public works contract or a subcontract to supply goods, services or materials pursuant to a public works contract, the contractor or subcontractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C.
Sec. 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body renders final payment to the contractor without further acknowledgment by the parties. (Sec. 7103.5, California Public Contract Code).
13.12 Venue. Any action at law or in equity brought by either of the parties hereto for the purpose of enforcing a right or rights provided for by this Agreement shall be tried in the Superior Court in Los Angeles County, State of California.
13.13 Prohibition Against Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twentyfive percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.
13.14 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its subcontractors, agents or employees, performs the services required herein, except as otherwise set forth herein. The City shall have no voice in the selection, discharge, supervision or control of Contractor's employees, subcontractors, servants, representatives or agents, or in fixing their number, compensation or hours of service.
Contractor shall perform all services required herein as an independent contractor of the City and shall remain at all times as to the City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its subcontractors, agents or employees are agents or employees of the City. The City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venture or a member of any joint enterprise with Contractor.
13.15 No Estoppel or Waiver by City. No action or failure to act by the City shall constitute a waiver of any right or duty afforded City under this Agreement, nor shall any such action or failure to act constitute an approval of or acquiescence in any breach thereunder, except as may be specifically provided in this Agreement or as may be otherwise agreed in writing. The waiver by the City of any breach or violation of any term, covenant or condition of this Agreement or of any provision, ordinance, or law shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, or law or of any subsequent breach or violation of the same or of any other term, covenant, condition, ordinance, or law. The subsequent payment of any monies or fee by 2020-01 Shoemaker Avenue and Broadway Avenue
Street Improvements
D-19
the City which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by Contractor or any term, covenant, condition of this Agreement or of any applicable law or ordinance.
13.16 Signature Authority. The individuals executing this Agreement and the instruments referenced herein on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions hereof and thereof.
13.17 Severability. Each provision, term, condition, covenant and/or restriction, in whole and in part, in this Agreement shall be considered severable. In the event any provision, term, condition, covenant and/or restriction, in whole and/or in part, in this Agreement is declared invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed from this Agreement and shall not affect any other provision, term, condition, covenant and/or restriction of this Agreement and the remainder of the Agreement shall continue in full force and effect.
[Signatures on following page.]
2020-01 Shoemaker Avenue and Broadway Avenue
Street Improvements
D-20
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed on the day and year first above written.
[If Consultant is a corporation, two signatures are required: Signature 1 – the Chairperson of the Board, the President, or any Vice President; Signature 2 – the Secretary, any Assistant Secretary, the Chief Financial Officer, or any Assistant Treasurer (Corp. Code § 313).] CITY OF SANTA FE SPRINGS SEQUEL CONTRACTORS, INC.
By: By:
René Bobadilla, City Manager Name
Attest: By:
Title
Fernando Muñoz, Deputy City Clerk Name
APPROVED AS TO FORM Title
By:
Ivy M. Tsai, City Attorney
On-Call Professional Engineering Services
Task Order No. 71
ON-CALL PROFESSIONAL ENGINEERING SERVICES
TASK ORDER No. 71
In accordance with the Contract Agreement dated April 6, 2021 as executed by the City of Santa Fe Springs (CITY), a municipal corporation and Southstar Engineering and Consulting, Inc. (CONSULTANT), Task Order No. 71 – Construction Management & Inspection Services for the Construction Management and Inspection Services for the Street Improvements – Shoemaker Avenue (Los Nietos Road to Cul-de-Sac) and Broadway Avenue (550′ South of Washington Boulevard) project construction.
Authorized Representative: James Enriquez, Director of Public Works Address: 11710 Telegraph Road
City of Santa Fe Springs, California 90670
Telephone No.: (562) 868-0511
Southstar Engineering, Inc.:
Authorized Representative: Yvette Kirrin, Principal-in-Charge Address: 1945 Chicago Avenue, Unit C
Riverside, CA 92507
Telephone No.: (626) 644-8058
SERVICES/SCOPE OF WORK: The CITY of Santa Fe Springs desires Construction Management and Inspection Services for the Street Improvements – Shoemaker Avenue (Los Nietos Road to Cul-de-Sac) and Broadway Avenue (550′ South of Washington Boulevard) project construction.
The following is the scope of work, schedule, and fee for a Construction Manager/Inspector:
1. City staff will provide existing Plans and Specifications, and any relevant data that would facilitate the project.
2. The Construction Manager/Inspector will oversee the project and will work closely with the Assistant Director of Public Works and City Engineer. The Construction Manager/Inspector will enforce the Plans and Specifications and ensure that the Contractor’s quality of work complies with the City Standards. The Construction Manager/Inspector will oversee construction activities, perform field inspections, conduct pre-bid/preconstruction/weekly field meetings, register the project with DIR, verify field quantities, prepare daily/weekly summaries, take photos before/during/after construction, process payments, review certified payrolls, prepare council reports, prepare presentations, review/prepare contract change orders, review/prepare request for information, review material submittals, and generate the notice of completion, as required.
3. The Construction Manager/Inspector will update the Assistant Director of Public Works, and City Engineer on the progress of the project and submit the required documentation in a digital and hardcopy format in an organized manner to the City.
ATTACHMENT C
On-Call Professional Engineering Services
Task Order No. 71
SCHEDULE:
The Street Improvements – Shoemaker Avenue (Los Nietos Road to Cul-de-Sac) and Broadway Avenue (550′ South of Washington Boulevard) project is currently under contract and construction is proposed to begin in August or September 2024. The project has an anticipated completion date within October, 2024.
FEE:
The fee for Construction Management/Inspection services will be based on the SOUTHSTAR ENGINEERING, INC. Fee Schedule. The City understands the calculated (611) hours for Construction Management/Inspection services is based on approximately (40) hours of Project Management per week for approximately (15) weeks.
Fee Summary Hourly Rate Total Hours Total
Justin Pope $180 611 109,980
(Construction Manager & Inspector) Total Task Order: 109,980 ACCEPTANCE of the terms of Task Order No. 71 is acknowledged by the following signatures of the Authorized Representatives.
SUBMITTED BY: ACCEPTED BY:
City Of Santa Fe Springs Southstar Engineering and Consulting Inc.
James Enriquez, P.E.
Director of Public Works / City Engineer
Yvette Kirrin, Principal-in-Charge
Date Date
ITEM # 22
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: INTRODUCTION OF ORDINANCE NO. 1144 AMENDING CHAPTER 72
OF TITLE VII (TRAFFIC CODE) OF THE SANTA FE SPRINGS
MUNICIPAL CODE RELATING TO ELECTRIC VEHICLE CHARGING
STATIONS
DATE: July 16, 2024
RECOMMENDATION:
It is recommended that the City Council:
1) Introduce by title only and waive further reading of Ordinance No. 1144: An Ordinance of the City of Santa Fe Springs Amending Chapter 72 of Title VII (Traffic Code) of the Santa Fe Springs Municipal Code relating to electric Vehicle charging stations; and
2) Approve hours of use for two EV charging stations at City Hall as follows: 1) Employee use from 7:00 am to 6:00 pm (Monday – Friday); and 2) General Public use from 6:00 pm to 7:00 am, non-working hours and all day on weekends; and 3) Authorize an annual appropriation of $7,500 from the SCAQMD Motor Vehicle Subvention Fund to cover the annual cost for subsidizing charging service and energy bills related to the Employee Electric Vehicle Charging Incentive Program; and
4) Take such additional, related, action that may be desirable.
FISCAL IMPACT
The total cost for the purchase and installation of the two EV charging stations is $34,000.
This cost was charged to the General Fund.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Introduction of Ordinance No. 1144 Amending Chapter 72 of Title VII (Traffic Code) of the Santa Fe Springs Municipal Code Relating to Electric Vehicle Charging Stations
Cities receive annual funding from the South Coast Air Quality Management District (SCAQMD) as part of the AB 2766 Motor Vehicle Subvention Program. These funds are restricted and can only be used for programs and purchases that reduce vehicle emissions. Santa Fe Springs receives an annual amount of approximately $23,500. The maintenance and operation of the charging stations and any related programs are an eligible expense for this program.
During the pilot program for the two EV charging stations, approximately 12 employees have utilized the charging stations at an approximate monthly cost of $250 dollars, including energy bills and additional fees from the charging station operator. If the City Council approves an Employee Electric Vehicle Charging Incentive Program that would provide free charging to encourage employees to purchase electric vehicles as their personal vehicle, an estimated annual allocation of $7,500 from the AB 2766 Fund is anticipated to provide adequate funding for up to 24 employees. The AB 2766 Motor Vehicle Subvention Program was established by the State in 1991 and provides a funding source from State vehicle registration fees to cities and counties to develop clean transportation programs and reduce vehicle emissions. Many cities fund programs that subsidize employee car and van pools and public transit fare reimbursements to encourage employees to move away from individual commutes and help reduce the number of fossil fueled motor vehicles on the roads during peak commute times. Staff has consulted with the SCAQMD and verified that a subsidy of EV charging is an eligible AB 2766 expense, similar to carpool incentive programs, because such a program would also reduce fossil fueled vehicles by incentivizing employees to purchase electric vehicles for commuting.
BACKGROUND
The City Hall Parking Lot Renovation project completed several years ago included underground infrastructure to accommodate the installation of EV charging stations at several parking spaces along the north side of City Hall. Staff recently purchased and installed two EV charging stations at this location as a pilot project to familiarize staff with the selection, installation, set up and operation of EV charging stations. These are the first EV charging stations installed at a city facility. The stations were installed by Public Works Maintenance staff and have been restricted to employee use during the pilot period to ensure the stations are operating properly and efficiently and to train staff on the operation and maintenance of the stations, including setting up and managing user accounts.
Additionally, and in a separate effort to make EV charging stations available to residents and visitors of the City of Santa Fe Springs, staff applied for and received a grant to purchase and install several EV charging station in the Civic Center Plaza. It is anticipated that a total of 12 charging stations will be made available to the general public in the CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Introduction of Ordinance No. 1144 Amending Chapter 72 of Title VII (Traffic Code) of the Santa Fe Springs Municipal Code Relating to Electric Vehicle Charging Stations
coming year. Staff is coordinating with the granting agency and will soon seek City Council approval at various steps of the grant award and project delivery process.
Public Works staff evaluated various charging station manufacturers to ensure selection of the best quality station that is also built by a proven manufacturer/operator that will be in business long term to support ongoing operation. Based on information gathered and the experience of neighboring cities, staff opted for EV stations manufactured by Chargepoint, Inc.
ANALYSIS
N/A
ENVIRONMENTAL
N/A
DISCUSSION
Two Chargepoint EV charging stations were purchased as a pilot program to evaluate this brand. The City purchased and installed one (1) 80A single port charger and (1) 80A Dual port charger (a total of 3 charging ports) at a cost of $34,000, including staff time.
Since the city does not currently have any fully electric vehicles in its fleet, the pilot testing for the two stations consisted of charging restricted to City employees for their personal electric vehicles. This allowed staff to train on the configuration, management and operation of the stations and gather data on the operational and energy costs associated with operating the stations. Users have been highly satisfied with the operation of the stations. In order to make the stations available to the public and offset the energy, maintenance and operational costs, a fee of $0.25 per kilowatt-hour (kWh) is recommended and will be presented at a later date for City Council consideration and adoption in the form of a resolution. The $0.25 per kWh rate equates to approximately $2 to $5 per charging session. The $0.25 per kWh rate is consistent with rates charged by several other neighboring government agencies such as, Downey and La Habra and can be adjusted annually in accordance with the Consumer Price Index (CPI) or council action in order to keep pace with fluctuating energy costs imposed by Southern California Edison.
Staff recommends that the City Council adopt the attached proposed EV Charging Use Ordinance in order to provide guidance to staff and users relating to the proper use of city owned EV charging stations.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Introduction of Ordinance No. 1144 Amending Chapter 72 of Title VII (Traffic Code) of the Santa Fe Springs Municipal Code Relating to Electric Vehicle Charging Stations
Staff is recommending opening the existing charging stations for public use after work hour starting at 6:00pm through 7:00am, and all day on weekends. The Chargepoint management software allows for use of the stations by members of the public outside of working hours. Once the city receives and installs the 12 charging stations awarded by the grant, members of the public would have access to the new stations at any time and the existing stations may be again limited to city staff use only. In order to enable parking enforcement, parking restriction signage will be installed limiting the use of the stations in terms of the hours restricted to city employees and setting a maximum parking /charging time at 4 hours to maximize the availability of the charging stations. The penalty for exceeding the 4 hours will be enforced under existing codes.
SUMMARY/NEXT STEPS
Upon approval of the recommended actions, the recommended ordinance will be scheduled for a second reading and adoption. Once the ordinance becomes effective, staff will install the appropriate signage and begin enforcement.
ATTACHMENTS:
A. Chargepoint Purchase Invoice and Install Costs
B. Ordinance No. 1144 - EV Charging Station Use Ordinance ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
ORDINANCE NO. 1144
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING CHAPTER 72
OF TITLE VII (TRAFFIC CODE) OF THE SANTA FE SPRINGS MUNICIPAL CODE
RELATING TO ELECTRIC VEHICLE CHARGING STATIONS
THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS DOES ORDAIN AS FOLLOWS:
SECTION 1. Chapter 72 (Stopping, Standing and Parking) of Title VII (Traffic Code) of the Santa Fe Springs Municipal Code is hereby amended as provided in Exhibit “A” attached hereto and incorporated herein by reference.
SECTION 2. Any provision of the Code of Santa Fe Springs inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to that extent necessary to effect the provisions of this Ordinance.
SECTION 3. If any section, subsection, subdivision, paragraph, sentence, clause or phrase in this Ordinance, or any part thereof, is held invalid or unconstitutional, such decision shall not affect the validity of the remaining sections or portions of this Ordinance or of Chapter 72, or any part thereof. The City Council hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase in this Ordinance irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases may be declared invalid or unconstitutional.
SECTION 4. The City Clerk shall certify to the passage and adoption of this ordinance and shall cause the same to be published in the same manner required by law.
This ordinance shall become effective thirty (30) days from and after its passage.
PASSED and ADOPTED this ____ day of _______, 2024, by the following vote:
AYES:
NOES:
ABSENT:
___________________________
ATTEST: Jay Sarno, Mayor
_____________________________
Fernando Muñoz, Deputy City Clerk
ATTACHMENT B
EXHIBIT A
Sections 72.60 through 72.64 are hereby added to Chapter 72 of Title VII (Traffic Code) of the Santa Fe Springs Municipal Code as follows:
ELECTRIC VEHICLE CHARGING STATIONS
72.60 PURPOSE.
The electric vehicle parking standards established in this subchapter are intended to promote sustainable and alternative transportation practices; manage the availability of off-street parking, in particular in areas that will maximize the use of electric vehicles; and thereby improve traffic and parking circulation.
72.61 DEFINITIONS.
As used in this subchapter, the following words and phrases shall have the following meanings:
"Electric vehicle" shall mean a vehicle that operates, either partially or exclusively, on electrical energy from the electrical grid, or an off-grid source, that is stored on board for motive purposes.
"Electric vehicle charging station" shall mean equipment that has as its primary purpose the transfer of electric energy storage device on an electric vehicle. "kWh" shall mean kilowatt-hour.
"Overstay charge" shall mean the fee imposed on an electrical vehicle that exceeded the maximum legal parking time posted at parking spaces designated as an electric vehicle charging station.
72.62 PARKING OF VEHICLES IN STALLS FOR ELECTRIC CHARGING PURPOSES. (A) Pursuant to California Vehicle Code section 22511, the city hereby designates certain stalls and spaces in city-owned or operated off-street parking lots and facilities to be for the exclusive purpose of parking and charging a vehicle that is connected for electric charging purposes.
(B) The City Traffic Engineer is hereby authorized to post signs in accordance with California Vehicle Code Section 2511(d)(1) at certain stalls and spaces in city-owned or operated off-street parking lots and facilities that require vehicles parked in such stalls and spaces to be connected for electric charging purposes. (C) In accordance with California Vehicle Code Section 22511(c)(1), the city may cause the removal and towing or issue fines for electric charging violations in accordance with the Uniform Parking Bail Schedule for a vehicle parked in a space or stall that is posted for electric charging purposes that is not connected for electric charging purposes.
(D) This section does not interfere with other or existing laws allowing the city to regulate parking in city-owned or operated off-street parking lots and facilities within the city, including the authority to restrict overnight parking and reserve and designate certain electric vehicle stalls for employee-only use; provided such designations comply with signage requirements under California Vehicle Code section 22519.
72.63 ELECTRIC VEHICLE PARKING RESTRICTION.
(A) Where a sign designating a parking space for the exclusive use of charging electric vehicles is posted, no person shall park in that space any non-electric vehicle, electric vehicle that is not connected to the electrical vehicle charging station, electric vehicle that is not charging, or an electric vehicle that has exceeded the maximum legal parking time posted.
(B) Where a sign designating a parking space for the exclusive use of charging electric vehicles belonging to a current employee of the city, no person who is not a current city employee shall park in that designated space, including restrictions as to time of day or day of the week when the charging is exclusively available to employees of the city or city fleet vehicles.
(C) For any violation of any provision of this section, the City Manager or designee is hereby empowered to issue due notices to appear or citations, in the usual form and manner, as provided in the California Vehicle Code.
72.64 ELECTRIC VEHICLE CHARGING STATION PARKING FEES.
(A) Parking rates for parking a vehicle in a designated electric vehicle charging station shall be established and adjusted from time to time to manage the use and occupancy of off-street electric vehicle charging stations in all city-owned or operated parking facilities and areas.
(B) Parking fees and permit fees, if any, designated permit areas, exempted periods, and overstay charges for spaces designated for use of electric vehicle charging stations may also be established and changed, from time to time, by City Council resolution. (C) A current schedule of the electric vehicle charging station parking rates and overstay charges shall be posted on the city's master fee schedule (and as thereafter amended), and available for review at the city clerk's office. (D) For any violation of any provision of this section, the City Manager or designee is empowered to issue due notices to appear or citations, in the usual form and manner, as provided in the California Vehicle Code.
ITEM # 23
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR THE
DESIGN OF CITY HALL ENTRANCE LOBBY, COUNCIL CHAMBERS,
AND CONFERENCE ROOM REMODEL – AWARD OF CONTRACT
DATE: July 16, 2024
RECOMMENDATION:
It is recommended that the City Council:
1) Approve adding the City Hall Entrance Lobby, Council Chambers, and Conference Room Remodel Project to the Capital Improvement Plan; and 2) Appropriate $69,550 from the Utility Users Tax (UUT) Capital Improvement Plan Fund to the subject project; and
3) Award Task Order No. 3 to JMDiaz, Inc. of City of Industry, California for the Design of City Hall Entrance Lobby, Council Chambers and Conference Room Remodel Project; and
4) Authorize the Director of Public Works to execute Task Order No. 3 for on-call professional engineering services with JMDiaz, Inc.; and 5) Take such additional related action that may be desirable.
FISCAL IMPACT
It is recommended that The City Council add the City Hall Entrance Lobby, Council Chambers, and Conference Room Remodel Project to the Capital Improvement Plan.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
On-Call Professional Engineering Services for the Design of City Hall Entrance Lobby, Council Chambers, and Conference Room Remodel – Award of Contract
It is also recommended that the City Council appropriate $69,550.00 from the Utility Users Tax (UUT) Capital Improvement Fund to pay for the conceptual design phase for the project.
If a conceptual design option is approved, City Council approval to move forward with the design and construction of the project will be requested at a later date, including recommendations for an appropriation to fund the project.
BACKGROUND
In April 2024, staff coordinated a meeting with JMDiaz Inc. to discuss the scope of work for the proposed project. JMDiaz Inc. engaged a subconsultant, 19-6 Architects, with architectural experience in municipal buildings, specifically public meeting rooms and gathering rooms. Staff met with 19-6 Architects to walk the prospective remodel project.
The City Hall Lobby project will include the removal and replacement of tile flooring, the removal of the popcorn ceiling, and the removal and replacement of furniture and paint, in addition to the redesigning of the apex skylight. The Council Chambers remodel consists of redesigning the interior of the Chambers, including modernization to the dais, removal of popcorn ceiling, removal and installation of new furniture, paint, carpet, and other finishes, and new public seating. The Council Conference Room remodel consists of the removal and installation of new furniture, paint, carpet, and acoustic noise reduction treatments. The proposed design of the Council Chamber, Conference Room, and Lobby will comply with current ADA standards.
The design fee proposal was received on June 14, 2024, for $69,550; which will incorporate four schematic design options for the project.
ANALYSIS
The proposed scope and fee includes the development of four schematic design options with a Rough Order Magnitude cost estimate for each option. The options will be presented at a later date for City Council consideration. If the City Council selects one of the options, recommendations for the design and construction of the project would be included in a future agenda for City Council consideration.
ENVIRONMENTAL
Not applicable.
DISCUSSION
The renovation of the City Hall Entrance Lobby, Council Chambers, and Conference Room will modernize these areas of City Hall to complement adjacent areas of City Hall that were recently renovated. Additionally, improvements will include accessibility improvements to comply with current Americans with Disabilities Act (ADA) requirements CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
On-Call Professional Engineering Services for the Design of City Hall Entrance Lobby, Council Chambers, and Conference Room Remodel – Award of Contract
and technology and energy efficiency upgrades. These areas of the building have not been remodeled since the original construction of the building in the 1960s.
SUMMARY/NEXT STEPS
Upon the approval of the City Council of the recommended actions, staff will coordinate with JMDiaz, Inc., and their subconsultant 19-6 Architects, on the conceptual design of the City Hall Lobby, Council Chambers, and Conference Room project per the proposal.
Staff anticipates the completion of the schematic designs of the Lobby, Council Chambers, and Conference Room in the fall of 2024, at which time conceptual designs will be presented to the City Council for consideration.
ATTACHMENTS:
A. Task Order No. 3
ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
On-Call Professional Engineering Services
Task Order No. 3
ATTACHMENT A
ON-CALL PROFESSIONAL ENGINEERING SERVICES
TASK ORDER No. 3
In accordance with the Contract Agreement dated April 6, 2021, as executed by the City of Santa Fe Springs (CITY), a municipal corporation and JMDiaz, Inc. (CONSULTANT), Task Order No. 3 – Design Services for the City Hall Entrance Lobby, Council Chambers, and Conference Remodel Project.
Authorized Representative: James Enriquez, P.E.
Director of Public Works / City Engineer
Address: 11710 Telegraph Road
City of Santa Fe Springs, California 90670
Telephone No.: (562) 868-0511
JMDiaz, Inc.:
Authorized Representative: Juan M. Diaz, P.E.
President/CEO
Address: 18645 East Gale Avenue, Suite 212
City of Industry, CA 91748-1363
Telephone No.: (626) 820-1137
SERVICES/SCOPE OF WORK: The CITY of Santa Fe Springs desires Design Services for the City Hall Entrance Lobby, Council Chambers and Conference Remodel Project.
The following is the scope of work, schedule, and fee.
The Consultant will prepare up to four schematic design options/layouts for the City Hall Entrance Lobby, Council Chambers, and Conference Remodel. The City would like to remodel and update the City Hall Lobby Entrance, Council Chambers along with the Conference Room and provide ADA upgrades for compliance purposes and per the fee schedule dated June 14, 2024 (Exhibit 1).
APPROXIMATE DESIGN SCHEDULE
Authorization to Proceed July 17, 2024
Schematic Design Documents with Option #1 August 30, 2024 Schematic Design Documents with Option #2 September 23, 2024 Schematic Design Documents with Option #3 & #4 October 11, 2024 FEE:
The Design Services for City Hall Lobby Entrance, Council Chambers and Conference Room will be based on a Lump Sum Fee of $69,550, which includes the design fee per 19-6 Architects (Subconsultant) Design Fee Proposal dated June 14, 2024 (Exhibit 1) and a markup fee for JMDiaz Inc. of 0.0%.
On-Call Professional Engineering Services
Task Order No. 3
ACCEPTANCE of the terms of Task Order No. 3 is acknowledged by the following signatures of the Authorized Representatives.
[If Consultant is a corporation, two signatures are required: Signature 1 – the Chairperson of the Board, the President, or any Vice President; Signature 2 – the Secretary, any Assistant Secretary, the Chief Financial Officer, or any Assistant Treasurer (Corp. Code § 313).] SUBMITTED BY: ACCEPTED BY:
City of Santa Fe Springs JMDIAZ, Inc.
James Enriquez, P.E.
Director of Public Works/City Engineer
Juan M. Diaz, P.E.
President/ CEO
Date Date
Juan M. Diaz, P.E.
Chief Financial Officer
Date
June 14, 2024
Mr. Jose Larios
Associate Civil Engineer, Public Works Engineering
City of Santa Fe Springs
11710 Telegraph Rd.
Santa Fe Springs, CA 90670
Project: City of Santa Fe Springs
City Hall Entrance Lobby and Council Chambers Remodel
19six #: 24126
Dear Mr. Larios:
Thank you for the opportunity to provide you with professional architectural services for the City of Santa Fe Springs. We are pleased to submit this proposal to remodel and update the City Hall Lobby Entrance, Council Chambers along with the Conference Room and to provide minor ADA upgrades for compliance purposes. Our services include Professional Architectural Services for Schematic Design phase only to provide up to 4 design options/ layouts for the remodel. We will also provide a Rough Order Magnitude (ROM) unit cost-based estimate for each option selected.
PROJECT DESCRIPTION
Project scope includes Interior remodel of existing City Hall Lobby Entrance, Council Chambers, Conference Room. Entrance Lobby and the Council Chambers shall receive new lighting, ceiling/seating with stage area renovation. The council Chamber shall be multi-purpose functioning and ADA accessible.
Modernize look per Cities direction.
SCHEDULE
We are ready to proceed with this work upon your approval. The following schedule assumes an authorization to proceed of July 17, 2024:
Authorization to Proceed ................................................................................................07/17/24 Option # 1..............................................................................................................................08/30/24 Option # 2..............................................................................................................................09/23/24 Option # 3 & 4.....................................................................................................................10/11/24
SCOPE OF SERVICES
Services shall include professional architectural design services only.
A. Schematic Design Documents – with option # 1.
1. (1) Site visit to document existing conditions
2. Prepare preliminary initial drawings to review scope
3. Prepare Revit model for design presentation and renderings
4. (2) Meeting via zoom to review 50% Option # 1 and finalize the design option.
City of Santa Fe Springs – Council Chambers
June 14, 2024
5. Prepare final schematic design option # 1 and renderings.
6. ROM unit cost price
Fee $ 43,300
B. Schematic Design Documents – Option # 2.
1. (2) Meeting via zoom to review the 50% design option # 2
2. Prepare final schematic design options and renderings.
3. ROM unit cost price
Fee $ 8,750
C. Schematic Design Documents – Option # 3.
1. (2) Meeting via zoom to review the 50% design option # 3
2. Prepare final schematic design options and renderings.
3. ROM unit cost price
Fee $ 8,750
D. Schematic Design Documents – Option # 4.
1. (2) Meeting via zoom to review the 50% design option # 4
2. Prepare final schematic design options and renderings.
3. ROM unit cost price
Fee $ 8,750
E. Direct Expenses – Included with above
1. Printing and copying (Includes in-house printing and copying).
Total Fixed Fee $ 69,550
REIMBURSABLE EXPENSES
There are no reimbursable expenses anticipated for this project. If any reimbursable expenses do arise, 19six shall notify the Owner and get authorization prior to incurring said expense. Reimbursable expenses will be billed at a rate of 1.15 times.
EXCLUSIONS - The Following are not included in our services described above:
• Topographic and boundary survey engineering
• As builts
• Design Development phase
• Construction Documents
• Comprehensive Cost estimation services
City of Santa Fe Springs – Council Chambers
June 14, 2024
• Civil, Plumbing and Fire Protection engineering
• Landscape design
• Special inspection and material testing
• Site Geotech/ soil borings
• Any site scope
• Fire hydrant flow testing
• Hazardous material studies and reports
• Underground Utility investigation/ Utility Plans
• Any value engineering or redesign due to construction cost increase • Additional meetings or site visits. We are assuming all owner meetings, other than site visits, will be via zoom.
• Multiple submittal reviews
• Utility City/ County fees and inspections
We will bill you monthly based on a percentage complete basis. Payment is expected within 30 days of the billing date.
Services will be performed by Joe Monfreda and supervised by Alan Kroeker, Architect - license number C-22474.
Please have your legal counsel prepare a contract if this proposal meets with your approval. If time is of the essence, we will start work upon your written authorization while the formal agreement is being prepared.
Thank you for this opportunity to be of service, and we look forward to working with the District and college on this project.
Sincerely,
Alan Kroeker Joseph Monfreda, LEED AP, BD+C
Principal Architect Sr. Project Manager
19six Architects 19six Architects
ITEM # 24
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF STAGE ROAD STREET IMPROVEMENTS – AWARD OF
CONTRACT
DATE: July 16, 2024
RECOMMENDATION:
It is recommended that the City Council:
1) Award Task Order No. 4 to JMDiaz Inc., of City of Industry, California for the Design of Stage Road and Iseli Road Street Improvements in the amount of $87,801; and 2) Authorize the Director of Public Works to execute Task Order No. 4 for on-call professional engineering services with JMDiaz, Inc.; and 3) Take such additional, related, action that may be desirable.
FISCAL IMPACT
The Stage Road Street Improvement Project is an approved Capital Improvement Plan project. Funding for this project was planned utilizing a $2,000,000 allocation defined in the Cooperative and Funding Agreement for the Rosecrans/Marquardt Grade Separation Project. This agreement between the City and the Los Angeles County Metropolitan Transportation Authority (LACMTA) allocates $2,000,000 to pay for the City’s administrative costs in support of the project and for betterments of the City’s choosing.
Payment is by reimbursement. However, the agreement specifies that the availability of these funds is contingent on the funds being available as “excess funds” that are “are not required for the Project Cost.” Staff is currently coordinating with LACMTA staff on updating the Estimate-to-Close for the grade separation project which will determine how much “excess funds” are available.
The total amount for the recommended on-call professional design services for the project CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
On-Call Professional Engineering Services for the Design of Stage Road Street Improvements – Award of Contract
is $112,800. To expedite the design and ensure that the project is ready for construction by LACMTA’s contractors if funding becomes available, staff issued Task Order No. 5 (Attachment D) for $24,999.00 to JMDiaz Inc. to initiate the design. Staff recommends authorization to execute Task Order No. 4 (Attachment B) for the remaining design fee balance of $87,801.00. The cost of the design will be fronted by the City utilizing Utility User Tax (UUT) funds, but will be an eligible reimbursable cost should LACMTA funds become available. An additional appropriation by the City may be required at a later date to complete the construction of the project, depending on the final amount of “excess funds” available from the grade separation project budget.
BACKGROUND
On April 15, 2024, Public Works Engineering staff solicited a Request for Proposal (RFP) from the approved on-call list of qualified engineering firms, and selected JMDiaz Inc., to provide professional engineering services for the design of the Commercial Street Improvements of Stage Road and Iseli Road. The consultant will be responsible for preparing the project’s plans, specifications, engineering estimates, and hydrological study. The project encompasses the street segments on Stage Road between the Rosecrans/Marquardt Grade Separation to 700 ft. northeast of Valley View Avenue and Iseli Road from Rosecrans Avenue to Stage Road as shown in Attachment C. The project consists of the removal of existing asphalt concrete pavement and the placement of new asphalt concrete pavement. Additionally, the project includes the removal and replacement of curb & gutter, sidewalk, curb ramps, and driveways, as needed.
The consultant will also perform a hydrological study, to identify the current drainage pattern and propose drainage improvements along Stage Road.
ANALYSIS
The pavement on Stage Road and Iseli Road needs rehabilitation to prolong its service life and continue serving the community for many more years.
ENVIRONMENTAL
Not applicable.
DISCUSSION
The Stage Road and Iseli Road Street Improvements Project will enhance safety, reduce maintenance costs, and upgrade the existing streets.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
On-Call Professional Engineering Services for the Design of Stage Road Street Improvements – Award of Contract
SUMMARY/NEXT STEPS
Upon the approval of the City Council of the recommended actions, City staff will coordinate with JMDiaz, Inc., on the delivery of the street design project of Stage Road and Iseli Road per the RFP. Staff anticipates the construction of this project in the fall of 2024.
ATTACHMENTS:
A. JMD Fee Proposal
B. Task Order No. 4
C. Stage Road & Iseli Road Project Map
D. Task Order No. 5
ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
Engineering Design Services for Stage Road and Iseli Road Rehabilitation Improvements J.Diaz I.Salvatierra D.Solanki S.Itagaki L.Castaneda G.Figueroa D.Dardoon C.Lee/R. Rin J.Felix Daniel/Albert
PIC/ SR SR SR SR
QA/QC PROJECT CIVIL TRAFFIC PROJ PROJ DES DES
MGR MANAGER ENG ENG ENG ENG ENG ENG CLERICAL INTERN
$188.00 $158.00 $121.00 $172.00 $149.00 $141.00 $102.00 $88.00 $58.00 $52.00
PRELIMINARY ENGINEERING
0 Project Administration, Coordination and Meetings (assumes 4 meetings)b 1 8 0 2 0 0 20 8 0 21 $170 $2,634.20 * Deliveries/Mileage/Reproduction
1.0 Field Review (2 days) 0 4 4 4 4 412 12 412 60 $200 $6,300.20 * Deliveries/Mileage/Reproduction
2.0 Research/Data Collection 1 2 2 2 4 4 88 4 4 39 $200 $4,410.20 * Deliveries/Mileage/Reproduction
3.0 Field Survey (Spot Locations/Elevations) 0 2 4 0 0 012 12 012 42 $13,000 $16,704.20 * Additional survey for south half of Stage Road.
4.1 Geotechnical Engineer Analysis/Report (Not Included) 0 0 0 0 0 0 00 0 0 0 $0 $0.00
4.2 Environmental Documentation (Not Included) 0 0 0 0 0 0 00 0 0 0 $0 $0.00
DESIGN DEVELOPMENT (PS&E)
5.1 Utilities Coordination 0 2 0 0 0 0 88 8 2 28 $0 $2,404.00
5.2 Design Plans (65%) 7231714 423480 88 068 0 $0 $39,907.00 Title Sheet (1 sheet) 0.5 2 1 2 2 4 4 4 0 423.5 $0 $2,705.00 Typical Sections (2 sheets) 0.5 4 2 0 4 612 12 012 52.5 $0 $5,314.00 Paving Plans (2 sheets) 0.5 6 4 016 812 8 0 054.5 $0 $6,966.00 Cross Gutter and Curb Ramp Details (2 sheets) 0.5 4 2 0 8 048 0 0 062.5 $0 $7,056.00 Drainage Details (2 sheets) 0.5 1 4 0 8 8 0 4 0 833.5 $0 $3,824.00 Miscellaneous Construction Details (2 sheets) 0.5 2 2 0 4 8 416 024 60.5 $0 $5,440.00 Signing and Striping Plan (1 sheet) 0.5 2 2 4 0 0 024 0 032.5 $0 $3,452.00 Traffic Control Plans (2 sheets) 0.5 2 0 8 0 0 020 020 50.5 $0 $4,586.00
5.2.2A Construction Bid Items and Cost Estimate - Phase A 0.5 2 2 2 8 2 2 2 0 424.5 $0 $3,058.00
5.2.2B Construction Bid Items and Cost Estimate - Phase B 0.5 2 2 2 8 2 2 2 0 424.5 $0 $3,058.00
5.2.3A Specifications and Special Provisions - Phase A 0.5 2 2 2 8 2 2 2 2 022.5 $0 $2,966.00
5.2.3B Specifications and Special Provisions - Phase B 0.5 2 2 2 8 2 2 2 2 022.5 $0 $2,966.00 90% PS&E
5.2.4 Address 65% Comments and Prepare 90% PS&E Submittal 1 8 4 8 816 24 24 416 113 $0 $12,384.00 100% PS&E
5.2.5 Address 90% Comments and Prepare 100% PS&E Submittal 0.5 4 2 4 4 812 12 2 856.5 $0 $6,192.00
ADVERTISING AND BIDDING ASSISTANCE
6.1.1 Attend Pre-Bid Meeting 0 0 0 0 0 0 00 0 0 0 $0 $0.00
6.1.2 Respond to Bidders' Questions 0 0 0 0 0 0 00 0 0 0 $0 $0.00
6.1.3 Addenda Preparation (if needed) 0 0 0 0 0 0 00 0 0 0 $0 $0.00
6.1.4 Assist with Bid Evaluation 0 0 0 0 0 0 00 0 0 0 $0 $0.00
DESIGN SUPPORT DURING CONSTRUCTION
6.2.1 Attend Pre-Construction Meeting 0 2 0 0 0 0 20 2 0 6 $50 $686.00
6.2.2 Attend Construction Meetings (4 meetings max) 0 8 0 0 0 0 44 8 024 $200 $2,688.20
6.2.3 Respond to RFIs, RFCs and Review Change Orders 0 4 0 0 0 0 44 4 016 $0 $1,624.00
6.2.4 Review Shop Drawings 0 4 0 0 0 0 44 0 012 $0 $1,392.00
6.2.5 Prepare and Submit As-Built Plans 0 2 2 2 0 4 88 4 434 $0 $3,426.00
6.2.6 Monument Restoration (Not Included) 0 0 0 0 0 0 00 0 0 0 $0 $0.00 6 58 26 30 52 44 108 104 52 66 545.5 13,821 $
$112,800.00
Notes:
a Rates are subject to a 5% annual increase on January 1.b Assumes four (4) meetings for the entire project. Construction 1,000,000.00 $ c Pavement Rehabilitation Plans will use City Maps and not 1"=40' scale plans. Design 11.28% d Survey for selected locations onlye Concrete and asphalt construction will occur sequentially without gaps in time. f No bidding is involved. Construction will occur immediately following design. feeproposal.xls
TOTAL
LABOR
HOURS
DIRECT
COSTS*
TOTAL
COSTS REMARKS
TOTAL ESTIMATED LABOR HOURSTOTAL ESTIMATED DESIGN COST (WITHOUT OPTIONS)
TASK DESCRIPTION
Fee Proposal a-f
City of Santa Fe Springs
Submitted by: JMDTOTAL ESTIMATED DESIGN COST (OPTIONS ONLY)May 14, 2024
ATTACHMENT A
On-Call Professional Engineering Services
Task Order No. 4
ON-CALL PROFESSIONAL ENGINEERING SERVICES
TASK ORDER No. 4
In accordance with the Contract Agreement dated April 6, 2021, as executed by the City of Santa Fe Springs (CITY), a municipal corporation and JMDiaz, Inc. (CONSULTANT), Task Order No. 4 – for Engineering Design Services for Stage Road and Iseli Road Rehabilitation Improvements.
Authorized Representative: James Enriquez, P.E.
Director of Public Works / City Engineer
Address: 11710 Telegraph Road
City of Santa Fe Springs, CA 90670
Telephone No.: (562) 868-0511
JMDiaz, Inc.:
Authorized Representative: Juan M. Diaz, P.E.
President/CEO
Address: 18645 East Gale Avenue, Suite 212
City of Industry, CA 91748-1363
Telephone No.: (626) 820-1137
SERVICES/SCOPE OF WORK:
The CITY of Santa Fe Springs desires design services for Commercial Street Improvement of Stage Road from the Rosecrans/Marquardt Grade Separation to 700 FT northwest of Valley View Avenue and for Iseli Road from Rosecrans Avenue to Stage Road.
The following is the scope of work, schedule, and fee.
The Consultant will be responsible for preparing the project’s plans, specifications, and engineers estimate, including, but not limited, to the requested items in the Fee Proposal dated May 8, 2024.
The project consists of the removal of existing asphalt concrete pavement and the placement of new asphalt concrete pavement. The structural street section is recommended to be 8″ asphalt over 12″ base. Additionally, the project includes the removal and replacement of curb & gutter, sidewalk, curb ramps, and driveways, as needed.
The consultant will need to perform a hydrological study, to understand the current drainage pattern and show proposed drainage patterns including all drainage devices and storm drain improvements along Stage Road.
APPROXIMATE DESIGN SCHEDULE
Authorization to Proceed July 17, 2024
Submit 90% Design July 26, 2024
Submit 100% Design August 12, 2024
ATTACHMENT B
On-Call Professional Engineering Services
Task Order No. 4
FEE:
The Design Services for Commercial Street Improvement of Stage Road and Iseli Road will be based, on a not-to-exceed Fee of $112,800.00 - $24,999.00 (Task Order No.5) = $87,801.00 in accordance with the Fee Proposal dated May 14, 2024.
ACCEPTANCE of the terms of Task Order No. 4 is acknowledged by the following signatures of the Authorized Representatives.
[If Consultant is a corporation, two signatures are required: Signature 1 – the Chairperson of the Board, the President, or any Vice President; Signature 2 – the Secretary, any Assistant Secretary, the Chief Financial Officer, or any Assistant Treasurer (Corp. Code § 313).] SUBMITTED BY: ACCEPTED BY:
City of Santa Fe Springs JMDIAZ, Inc.
James Enriquez, P.E.
Director of Public Works/City Engineer
Juan M. Diaz, P.E.
President/ CEO
Date Date
Juan M. Diaz, P.E.
Chief Financial Officer
Date
ATTACHMENT C
ATTACHMENT D
ITEM # 25
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR THE
DESIGN OF INTERSECTION IMPROVEMENTS AT VALLEY VIEW
AVENUE AND ALONDRA BOULEVARD – AWARD OF CONTRACT
DATE: July 16, 2024
RECOMMENDATION:
It is recommended that the City Council:
1) Award Task Order No. 6 to JMDiaz Inc., of City of Industry, California for Engineering Design Services for the Valley View Avenue and Alondra Boulevard Intersection Improvement Project in the amount of $260,067.00; and 2) Authorize the Director of Public Works to execute Task Order No. 6 for on-call professional engineering services with JMDiaz Inc.; and 3) Take such additional, related, action that may be desirable.
FISCAL IMPACT
The Valley View Avenue and Alondra Avenue Intersection Improvement project is a project funded through Los Angeles County Metropolitan Transportation Authority’s (LACMTA’s) Interstate 605 Corridor “Hot Spot” Interchanges Program, included in the Measure R Expenditure Plan. The funding is administered through the Gateway Cities Council of Governments. The project is also an approved Capital Improvement Plan project funded by LACTMA with Measure R funds (separate from annual Local Return Funds the City received from LACMTA) for a total budget of $2,667,000. In order to complete the design phase of the project, staff is recommending City Council authorization to Execute Task Order No. 6 with JMDiaz Inc. in the amount of $260,067.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
On-Call Professional Engineering Services for the Design of Intersection Improvements at Valley View Avenue and Alondra Boulevard – Award of Contract
BACKGROUND
The Valley View Avenue and Alondra Boulevard Intersection Improvement project covers areas within the shared boundaries of the City of La Mirada. The main goal of the project is to improve traffic flow through the intersection. This will involve widening the road, building right-turn lanes, creating dual left-turn lanes, and upgrading the traffic signal equipment.
On April 15, 2024, Public Works Engineering staff sent a Request for Proposal (RFP) to firms on the approved on-call list of qualified engineering firms. JMDiaz, Inc. was selected to provide professional engineering services for the design of the subject project. The consultant will prepare the project plans, specifications, and engineering estimates. The project encompasses the intersection shown in Attachment C. The project consists of the removal and replacement of existing curb and gutter, sidewalk, driveways, center median islands, hardscape, curb ramps and asphalt as needed, and traffic signal improvements.
ANALYSIS
The intersection of Valley View Avenue and Alondra Boulevard is a crucial point of traffic in the community, experiencing high levels of use. The planned improvements aim to optimize traffic flow by reducing congestion, minimizing wait times in turning lanes, increasing the intersection's capacity to accommodate more vehicles, and extending its lifespan to better serve the community for years to come.
ENVIRONMENTAL
Not applicable.
DISCUSSION
The Valley View Avenue and Alondra Boulevard Intersection Improvement project aims to enhance roadway safety, upgrade existing infrastructure, and reduce maintenance costs for the City.
SUMMARY/NEXT STEPS
Upon the approval of the City Council on the recommended actions, City staff will coordinate with JMDiaz Inc., on the delivery of the design of the Valley View Avenue and Alondra Boulevard Intersection Improvement project per the proposal dated June 8, 2024.
Staff anticipates the construction of this project starting in the fall of 2024.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
On-Call Professional Engineering Services for the Design of Intersection Improvements at Valley View Avenue and Alondra Boulevard – Award of Contract
ATTACHMENTS:
A. JMDiaz, Inc. – Fee Proposal
B. Task Order No. 6
C. Valley View Avenue and Alondra Boulevard Limits
ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
I-605 Arterial Hot Spots - Alondra Boulevard at Valley View Avenue Intersection Improvements Juan Ivan Algis Steve Mike Deepak Greg Dana Maria Daniel Darlene %
TASK DESCRIPTION Comp $190.00 $160.00 $180.00 $170.00 $151.00 $120.00 $100.00 $90.00 $80.00 $50.00 $60.00 BBEP C Below I PHASE I - PRELIMINARY ENGINEERING 22 128 28 36 16 12 28 46 40 32 124 512 -$ -$ 15,000.00 $ $ 24,000.00 $ 1,800.00 4,000.00 $ 103,656.00 $ I-1 Project Administration, Meetings and Coordination 2 40 0 0 0 0 0 0 0 0 40 82 - $ -$ $ - $ - $ 500.00 - $ $ * Mileage/Postage/Reproduction 9,680.00 I-2 Stakeholder Coordination (La Mirada, Metro, SCE, etc.) - up to 16 meetings 12 60 16 16 0 0000060 164 - $ -$ $ - $ - $ 500.00 - $ $ 21,580.00 * Mileage/Postage/Reproduction I-3 Field Review 4 8 4 8 4 0 12 16 16 12 4 88 -$ -$ $ - $ - $ 500.00 - $ $ * Mileage/Postage/Reproduction 9,984.00 I-4 Research/Data Collection 4 4 0 44 0 8 8 8 4 4 48 - $ -$ $ 24,000.00 - $ $ 4,000.00 $ 300.00 $ 33,584.00 * Potholing by C Below (includes 8 potholes) + Traffic Counts by NDS I-5 Topographic Survey 0 2 0 0 0 0 0 2 0 0 0 4- $ -$ 15,000.00 $ $ - $ - -$ $ 15,500.00 * Incidental Surveying by JMD/FHA l-6 Hydrology/Hydraulics 0 2 4 08 4 0 0 0 0 2 20 - $ -$ $ - $ - $ - -$ $ 2,848.00 l-7 Utility Coordination 0 12 4 0 0 8 8 12 16 12 12 84 -$ -$ $ - $ - $ - -$ $ 8,080.00 I-10 Lighting Analysis 0 0 0 80 0 0 8 0 4 2 22 - $ -$ $ - $ - $ - -$ $ 2,400.00 I-11 Geotechnical Analysis/Report (Not Included) b 0 0 0 0 0 0 0 0 0 0 0 0- $ -$ -$ -$ -$ -$ $ - II PHASE II - DESIGN DEVELOPMENT (75% PS&E) 9 49 50 29 25 29 102 184 204 146 8 835 8,940.00 $ -$ -$ -$ -$ $ 90,535.00 II-1 Design Plans (18 sheets) 7 41 22 25 25 19 94 168 200 142 4 747 8,940.00 $ -$ $ - $ - $ - -$ $ 78,955.00 a. Title Sheet, Project Location (1 sheet) 40 0 2 0 0 0 0 4 8 8 4 026 - $ -$ $ - $ - $ - -$ $ 2,280.00 b. Typical Sections (1 sheet) 40 0 2 0 0 0 0 4 8 8 4 026 - $ -$ $ - $ - $ - -$ $ 2,280.00 c. Valley View Avenue Plan and Profile (2 sheets) 50 2 8 4 0 4 4 16 24 24 16 0 102 -$ -$ $ - $ - $ - -$ $ 9,944.00 d. Alondra Boulevard Plan and Profile (4 sheets) 50 4 16 8 0 8 8 32 48 48 32 0 204 -$ -$ $ - $ - $ - -$ $ 19,888.00e. Utility Plans (2 sheets) 0 0 2 2 2 12 2 4 12 24 16 4 80 -$ -$ -$ -$ -$ -$ $ 7,512.00 f. Signing and Striping Plans (1 sheet) 40 0 0 1 1 0 0 2 4 4 2 014 - $ -$ $ - $ - $ - -$ $ 1,330.00 g. Traffic Signal Modification (1 sheet) 40 1 4 4 16 0 0 24 40 40 32 0 161 -$ -$ $ - $ - $ - -$ $ 15,070.00h. Traffic Control Plans (2 sheets) 30 0 2 0 2 0 2 4 8 12 4 0 34 -$ -$ $ - $ - $ - -$ $ 3,180.00 i. Traffic Control Plans (2 new sheets) 0 0 2 2 20 2 4 8 16 16 052 - $ -$ $ - $ - $ - -$ $ 4,460.00 j. Street Lighting Plan (1 new sheet) 0 0 1 1 21 1 0 8 16 16 046 - $ -$ $ - $ - $ - -$ $ 3,751.00 k. Planting and Irrigation Plans (6 sheets) 50 0 2 0 0 0 00000 02 $ 8,940.00 -$ $ - $ - $ - -$ $ 9,260.00 II-2 Construction Bid Items and Cost Estimate 1 4 2 2 0 1 4 8 2 2 026 - $ -$ $ - $ - $ - -$ $ 3,030.00II-3 Specifications and Special Provisions 1 4 2 2 0 1 4 8 2 2 430 - $ -$ $ - $ - $ - -$ $ 3,270.00II-4 Quality Assurance/Quality Control 0 024 00 8 0 0 0 0 0 32 - $ -$ $ - $ - $ - -$ $ 5,280.00 III PHASE III - 90% PS&E 2 8 8 12 20 40 60 80 100 80 16 426 5,600.00 $ $ 15,000.00 -$ -$ 2,900.00 $ $ 39,620.00 III-1 Address 75% Comments and Prepare 90% PS&E Submittal 2 8 8 12 20 40 60 80 100 80 16 426 -$ -$ $ - $ - $ 500.00 - $ $ 39,620.00 * Mileage/Postage/Reproduction IV PHASE IV - 100% PS&E 2 4 4 12 16 24 32 40 80 60 8 282 5,600.00 $ $ 15,000.00 -$ -$ 1,900.00 $ $ 26,256.00 IV-1 Address 90% Comments and Prepare 100% PS&E Submittal 2 4 4 12 16 24 32 40 80 60 8 282 -$ -$ $ - $ - $ 500.00 - $ $ 26,256.00 * Mileage/Postage/Reproduction 0 8 0 0 0 8 12 16 16 8 0 68 2,800.00 $ $ 25,000.00 $ 15,000.00 -$ -$ 700.00 $ $ 72,640.00 A CEQA/NEPA Documentation 0 2 0 0 0 0 0 0 0 0 2 4- $ 25,000.00 $ $ - $ - $ - -$ $ 25,440.00 B Diagnostic Meeting and Railroad Permittingc 12 20 4 8 0 0 24 24 24 8 20 144 -$ -$ -$ -$ -$ 200.00 $ $ 15,840.00 * Mileage/Postage/Reproduction C Construction and Maintenance Agreement (C&M) Coordination 4 12 0 0 0 0000020 36 - $ -$ -$ -$ -$ -$ $ 3,880.00D Easement/License Coordination 2 8 0 00 8 0 0 0 0 0 18 - $ -$ -$ -$ -$ -$ $ 2,620.00 E Design Support During Construction 0 8 0 0 0 8 12 16 16 8 0 68 2,800.00 $ -$ $ - $ - $ 500.00 - $ $ * Mileage/Postage/Reproduction 9,860.00 F Monument Restoratione 0 0 0 0 0 0 0 0 0 0 0 0- $ -$ 15,000.00 $ -$ -$ -$ $ 15,000.00 *Restoration by FHA (Assumes 10 Monuments) 33 185 86 77 61 81 190 310 344 258 148 1773
$ 17,340.00 $ 45,000.00 $ 24,000.00 $ 4,000.00 $ 7,300.00 $ 260,067.00 $ 2,800.00 $ 25,000.00 $ 15,000.00 -$ -$ 7,800.00 $ $ 72,640.00 GRAND TOTAL $ 2,800.00 $ 15,000.00 -$ -$ 7,800.00 $ $ 332,707.00 Notes:
a Rates are subject to a 5% annual increase on January 1 without budget increase. Construction Cost 2,933,700.00 $ b Geotechnical Report is not required. 31 60% Design 8.86% c Does not include the cost of permits and accelerated permitting. d Real estate assistance is not included.e Includes ten monuments. Additional monument restoration is provided at $2,000 per monument. feeproposal.xlsTOTAL ESTIMATED LABOR HOURS (Excluding Optional Tasks)TOTAL ESTIMATED COST (Excluding Optional Tasks)TOTAL ESTIMATED COST (Optional Tasks)
NUVIS FHA NDS REMARKS
ADDITIONAL SERVICES
INTERN ADMIN/ CLERICAL
TOTAL
LABOR
HOURS
SUBCONSULTANTS
OTHER
DIRECT
COSTS*
TOTAL
COSTS
ASSOCIATE
ENGINEER /
PLAN CHECKER
SR. DESIGN
ENGINEER
DESIGN
ANALYST ENGINEER DRAFTER
Fee Proposal a-e
City of Santa Fe Springs
Submitted by: JMDJune 8, 2024
PRINCIPAL
PROJECT
MANAGER/
ENGINEER -
CIVIL
QA/QC
MANAGER
SR. PROJECT
ENGINEER -
TRAFFIC
ATTACHMENT A Exhibit 1 - JMD Fee Proposal
On-Call Professional Engineering Services
Task Order No. 6
ATTACHMENT B
ON-CALL PROFESSIONAL ENGINEERING SERVICES
TASK ORDER No. 6
In accordance with the Contract Agreement dated April 6, 2021 as executed by the City of Santa Fe Springs (CITY), a municipal corporation and JMDiaz, Inc. (CONSULTANT), Task Order No. 6 – for Engineering Design Services for Valley View Avenue and Alondra Boulevard Intersection Improvements.
Authorized Representative: James Enriquez, P.E., Director of Public Works Address: 11710 Telegraph Road
City of Santa Fe Springs, California 90670
Telephone No.: (562) 868-0511
JMDiaz, INC.:
Authorized Representative: Juan M. Diaz, P.E., President/CEO Address: 18645 East Gale Avenue, Suite 212
City of Industry, CA 91748-1363
Telephone No.: (626) 820-1137
SERVICES/SCOPE OF WORK: The CITY of Santa Fe Springs desires design services for Commercial Street Improvement of the intersection of Valley View Avenue and Alondra Boulevard.
The following is the scope of work, schedule, and fee.
The Consultant will be responsible for preparing the project’s plans, specifications, and engineers estimate, including, but not limited, to the requested items in the Fee Proposal dated June 8, 2024.
The project consists of the removal and replacement of existing curb and gutter, sidewalk, driveways, center median islands, hardscape, curb ramps, as needed and traffic signal improvements.
APPROXIMATE DESIGN SCHEDULE
Authorization to Proceed July 17, 2024
Submit 90% Design September 12, 2024
Submit 100% Design October 3, 2024
FEE: The Design Services for Commercial Street Improvement of Valley View Avenue and Alondra Boulevard is based, on a not-to-exceed Fee of $260,067.00 in accordance with the Fee Proposal dated June 8, 2024.
Exhibit 2 – Task Order No. 6
On-Call Professional Engineering Services
Task Order No. 6
ACCEPTANCE of the terms of Task Order No. 6 is acknowledged by the following signatures of the Authorized Representatives.
[If Consultant is a corporation, two signatures are required: Signature 1 – the Chairperson of the Board, the President, or any Vice President; Signature 2 – the Secretary, any Assistant Secretary, the Chief Financial Officer, or any Assistant Treasurer (Corp. Code § 313).] SUBMITTED BY: ACCEPTED BY:
City of Santa Fe Springs JMDIAZ, Inc.
James Enriquez, P.E.
Director of Public Works/City Engineer
Juan M. Diaz, P.E.
President/ CEO
Date Date
Juan M. Diaz, P.E.
Chief Financial Officer
Date
ATTACHMENT C
ITEM # 26
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR THE
DESIGN OF COMMERCIAL STREET IMPROVEMENTS TO DINARD
AVENUE, MARYTON AVENUE, MARQUARDT AVENUE, PARK
STREET, AND PIKE STREET – AWARD OF CONTRACT
DATE: July 16, 2024
RECOMMENDATION:
It is recommended that the City Council:
1) Award Task Order No. 5 to NV5, Inc., of Irvine, California for Engineering Design Services for Dinard Avenue, Maryton Avenue, Marquardt Avenue, Park Street, and Pike Street Rehabilitation Improvements in the amount of $197,270.00; and 2) Authorize the Director of Public Works to execute Task Order No. 5 for on-call professional engineering services with NV5, Inc.; and
3) Take such additional, related, action that may be desirable.
FISCAL IMPACT
The Commercial Street Improvement Project includes Dinard Avenue (PW230503) with a budget of $450,000.00, Maryton Avenue (PW230502) with a budget of $530,000.00, Marquardt Avenue (PW230501) with a budget of $355,000.00, Park Street (PW220502) with a budget of $320,000.00, and Pike Street (PW230505) with a budget of $525,000.
These projects are approved Capital Improvement Plan projects and will be advertised as a single construction contract to maximize economies of scale. The projects are funded with Redevelopment Project Tax Allocation Bond funds. Although current appropriated project funds are adequate to cover engineering and design tasks, an additional appropriation will be likely at a later date to complete the construction of the projects.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
On-Call Professional Engineering Services for the Design of Commercial Street Improvements Dinard Avenue, Maryton Avenue, Marquardt, Park Street, and Pike Street – Award of Contract
At this time, staff is recommending City Council authorization to Execute Task Order No. 5 in the amount of $197,270.00 to complete the design phase.
BACKGROUND
On June 11, 2024, Public Works Engineering staff issued a Request for Quote (RFQ) to the approved list of as-needed qualified engineering firms for professional engineering services. The services are for the design of Commercial Street Improvements on Dinard Avenue, Maryton Avenue, Marquardt Avenue, Park Street, and Pike Street. The project will require the preparation of plans, specifications, and engineering estimates by the selected consultant. The project encompasses specific street segments, each with its own requirements for improvement. These include the removal of existing asphalt concrete pavement and the placement of new asphalt pavement. The structural street sections vary, ranging from 4″ A.C. Pavement to 9″ Aggregate Base, with each street being designed accordingly. Additionally, the project will involve the removal and replacement of curb & gutter, sidewalk, curb ramps, and driveways, as necessary. This work will be carried out on Dinard Avenue from Maryton Avenue to Rosecrans Avenue, Maryton Avenue from Dinard Avenue to Rosecrans Avenue, Marquardt Avenue from Imperial Highway to 625 ft. south of Imperial Highway, Park Street from Shoemaker Avenue to west cul-de-sac, and Pike Street from Norwalk Avenue to west cul-de-sac.
ANALYSIS
The pavement on Dinard Avenue, Maryton Avenue, Marquardt Avenue, Park Street, and Pike Street has reached the end of its serviceable life. The objective of this project is to revitalize the roads, prolong their lifespan, enhance safety, and sustain the level of service to the community.
ENVIRONMENTAL
Not applicable.
DISCUSSION
The Dinard Avenue, Maryton Avenue, Marquardt Avenue, Park Street, and Pike Street Rehabilitation Improvements project will improve the condition of the existing roadways, enhance operational safety and reduce maintenance costs.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
On-Call Professional Engineering Services for the Design of Commercial Street Improvements Dinard Avenue, Maryton Avenue, Marquardt, Park Street, and Pike Street – Award of Contract
SUMMARY/NEXT STEPS
Upon the approval of the City Council of the recommended actions, City staff will coordinate with NV5, Inc., on the delivery of the streets design project per the RFQ. Staff expects the construction of the project to commence in the spring of 2025.
ATTACHMENTS:
A. Proposal from NV5
B. Task Order No. 5 with NV5
C. Project Site Maps
ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
133 Technology Drive, Suite 200 | Irvine, CA 92618 | www.nv5.com | Office: 949.585.0477 | Fax: 949.409.8182 PN: P27524-0004979.00
Jeffrey M. Cooper, PE
EVP, Chief Operating Officer
June 25, 2024
City of Santa Fe Springs
Attn: Jose Larios, Associate Civil Engineer
11710 Telegraph Road
Santa Fe Springs, CA 90670
SUBJECT: Street Improvements Design for Dinard Avenue, Maryton Avenue, Marquardt Avenue, Park Street & Pike Street
Dear Mr. Larios,
NV5, Inc. is excited to have the opportunity to provide Engineering Design Services to the City of Santa Fe Springs (City) for its Dinard Avenue, Maryton Avenue, Marquardt Avenue, Park Street & Pike Street project. Our team has the technical knowledge and experience to deliver your projects in the most cost-efficient and cost-effective manner. NV5’s strengths include the following:
Current Partnership: Our extensive experience and strong existing relationship with the City give us the ability to continue providing Professional Engineering Services for your capital improvement projects. We operate with a sound understanding of your organizational structure, administrative processes and the community you serve. This, in turn, allows us to provide the required professional engineering services in the most efficient manner. Our team recently provided Engineering Design Services for the City for the following projects:
• Residential Street Improvements South of Florence
Avenue (Triangle)
• Pioneer Boulevard (Charlesworth Road
to Los Nietos Road)
Relevant Experience: We have a proven track record of successfully providing engineering design services to municipalities throughout Southern California, most of which have been repeat clients. Our team is currently working on or has completed similar street improvement projects for cities throughout Southern California, including:
• Residential Slurry Seal & Arterial Roadway Rehab,
City of Placentia
• Beryl Street Improvements, City of Redondo Beach
• Cherry Avenue and Other Streets Improvements,
Fontana Area, County of San Bernardino
• Annual Residential Streets Rehabilitation
(Phases 1 & 2), City of Compton
• El Monte Avenue and Baldwin Avenue Street
Improvements, City of El Monte
• Huntington Drive Improvements, City of Monrovia
• FY 2022-23 Street Improvements,
City of La Habra Heights
• FY 2017-18 Annual Street Rehabilitation,
City of Villa Park
Proposed Team: NV5 offers the City a team of dedicated professionals with proven capability and expertise. We are proposing David Niknafs, PE, as Project Manager. Mr. Niknafs has more than 30 years of civil engineering experience working on various capital improvement projects and has managed numerous public works and development projects, with a focus on transportation projects. He also served as Project Manager for both the South of Florence Avenue and Pioneer Boulevard street improvement projects.
In-House Services: In addition to providing Engineering Design Services for this project, NV5 will be using our in-house Geotechnical and Survey teams.
NV5 looks forward to the opportunity to work with the City and help you achieve your goals and objectives. If you need further information, we may be reached by phone at (949) 585-0477, or electronically at [email protected] and [email protected]. Thank you for your time and consideration.
Sincerely,
NV5
David Niknafs, PE
Director of Transportation
EXPERIENCE AND CAPABILITY OF THE FIRM ATTACHMENT A
Exhibit 1 - NV5 Proposal
PROJECT MANAGER
David Niknafs, PE
PRINCIPAL-IN-CHARGE
Jeffrey M. Cooper, PE
Organization Chart
Our team of experts brings direct, relevant, successful and current experience working on projects of similar scope and complexity. We are equipped with the resources to provide the City with the requested engineering design services. Shown below are team roles and responsibilities.
PROJECT TEAM
QA/QC
Peter Salgado, PE
PROJECT ENGINEERS/
DESIGNERS
Art Biscocho
Steve Novak
Matthew Ronquillo
Brad Shin
CIVIL DESIGN GEOTECHNICAL
GEOTECH PM
Carl Henderson, Ph.D, PE, GE
ENGINEERS/GEOLOGISTS
Paul Cunningham, PE, GE
Sean Roy, PG, CEG, QSD/P
Joseph Rodriguez, EIT
William Barton
Veronica Hernandez
SURVEY
SURVEY PM
J. Braley, PLS
19 support staff +
14 fully equipped crews
City of Santa Fe Springs | Design for Dinard Ave., Maryton Ave., Marquardt Ave., Park St. & Pike St. NV5 | 2
PROJECT TEAM
NAME ROLE YEARS EDUCATION, CERTIFICATIONS + LICENSES
David Niknafs, PE Project Manager 30 M.S. Civil Engineering; B.S. Civil Engineering; Civil Engineer (CA) No. 42697
Peter Salgado, PE QA/QC 25 B.S. Civil Engineering; Civil Engineer (CA) No. 63159 Art Biscocho Civil Project Engineer/
Designer 30 B.S. Civil Engineering
Steve Novak Civil Project Engineer/
Designer 25 A.S. Building Technology; Master Planning Communities certificate Matthew Ronquillo Civil Project Engineer/
Designer 1.5 B.S. Civil Engineering; A.S. Engineering; A.A. Science & Mathematics Brad Shin, EIT Civil Project Engineer/
Designer 16 B.S. Civil Engineering; Engineer-in-Training Carl Henderson,
Ph.D., PE, GE
Geotechnical Project
Manager 24
Ph.D. Civil Engineering; M.S. Civil Engineering
(Geotechnical); B.S. Civil Engineering; Geotechnical
Engineer (CA) No. 2886; Civil Engineer (CA) No. 71115
Paul Cunningham,
PE, GE
Geotechnical Senior
Engineer 10 Civil Engineer (CA) No. 78292; Geotechnical Engineer (CA) No. 3186 Sean Roy, PG, CEG,
QSD/P Senior Geologist 19
B.S. Engineering Geology; Professional Geologist (CA)
No. 8765; Certified Engineering Geologist (CA) No. 2760; Qualified SWPPP Developer/Practitioner No. 25794;
MSHA Certified; OSHA 40-Hour Certified; OSHA 8-Hour
Refresher; OSHA HAZWOPER Supervisor
Joseph Rodriguez,
EIT
Geotechnical Senior
Staff Engineer 9 B.S. Civil Engineering; Engineer in Training (EIT); ACI Concrete Field Testing Technician – Grade I William Barton Geotechnical Staff
Engineer/Geologist 2 B.S. Geological Engineering; Nuclear Gauge Certification Veronica Hernandez Staff Geologist 3.5 B.S. Geology; APNGA Portable Nuclear Gauge Safety; U.S.D.O.T. Hazmat Certification
J. Braley, PLS Survey Project Manager 45 General Education and Land Survey courses; Professional Land Surveyor (CA) No. 8446, (NV) No. 19903
Key Staff Qualifications
City of Santa Fe Springs | Design for Dinard Ave., Maryton Ave., Marquardt Ave., Park St. & Pike St. NV5 | 3
PROJECT MANAGER
Project Experience
Mr. Niknafs has managed engineering design services for street/roadway projects for dozens of agencies across Southern California. A sampling of projects is included below:
• Residential Streets South of Florence Avenue (Triangle) Street Improvements | City of Santa Fe Springs
• Pioneer Boulevard Street Improvements | City of Santa Fe Springs • FY 2023-24 Street Rehabilitation | City of Placentia
• Menifee Road and Fire Station No. 76 Entrance Traffic Signal (CIP 23-09) | City of Menifee
• FY 2022-23 Pavement Management Program Implementation | City of Glendale • Residential Alley Improvements | City of Santa Fe Springs • FY 2022-23 Street Improvements | City of La Habra Heights • Hacienda Avenue Spa Zone Street Improvements | City of Desert Hot Springs • Cherry Avenue and Other Roads, Fontana Area | County of San Bernardino • Phelan Road in the Phelan Area | County of San Bernardino • Reche Canyon Road and Other Roads, Colton Area | County of San Bernardino • Chino/Montclair Area ADA Ramps | County of San Bernardino • Manhattan Beach Boulevard & Peck Avenue Traffic Signal Improvements | City of Manhattan Beach
• FY 2021-22 Street Improvements | City of La Habra Heights • FY 2020-21 Street Improvements | City of La Habra Heights • Beryl Street Drainage and Street Improvements | City of Redondo Beach • El Monte Avenue and Baldwin Avenue Street Improvements | City of El Monte • Multiple Street Improvements | City of Chino
• FY 2019-20 Street Improvements | City of La Habra Heights • Residential Slurry Seal and Arterial Roadway Rehabilitation | City of Placentia • Various Street Improvements | City of Costa Mesa
• Huntington Drive Improvements | City of Monrovia
• FY 2018-19 Street Rehabilitation | City of La Habra Heights • Annual Residential Street Rehabilitation, Phase 1 & Phase 2 | City of Compton • Knight Way and Gould Avenue Improvements | City of La Canada Flintridge • 177th Street Improvements | City of Torrance
• North La Brea Avenue “Green Street” Improvements | City of Inglewood • Various Street Improvements | City of Lynwood
DAVID NIKNAFS, PE
Project Manager
Mr. Niknafs has more than 30 years of civil engineering experience in the public and private sectors working on various capital improvement projects and has extensive experience working as a project director and project manager. He has managed numerous public works and development projects, including roadways, bridges, drainage, sewer, water, underground utilities, building facilities and related infrastructure improvement projects.
CONTACT INFO
[email protected]
EXPERIENCE
30 years
EDUCATION
M.S. Civil Engineering
B.S. Civil Engineering
LICENSES
Civil Engineer (CA)
No. 42697
AFFILIATIONS
American Public Works
Association (APWA)
American Society of Civil
Engineers (ASCE)
Transportation &
Development Institute
City of Santa Fe Springs | Design for Dinard Ave., Maryton Ave., Marquardt Ave., Park St. & Pike St. NV5 | 4 FY 2022-23 Street Improvements
CITY OF LA HABRA HEIGHTS
NV5 is providing engineering design services for the City’s FY 2022-23 Street Improvements. Improvements include grind and overlay, slurry seal, and crack seal, depending on the current condition of each roadway segment. Our services include providing preliminary and final street improvement plans; specifications; quantity and cost estimates; and design support during construction.
Cherry Avenue & Other Roads, Fontana Area
COUNTY OF SAN BERNARDINO
NV5 is providing engineering design and surveying services, including preparation of final plans, specifications and cost estimates for the project, which involves pavement rehabilitation to Cherry Avenue and other roads (approximately 14.72 miles) and for the replacement of existing ADA ramps at 42 locations in the Fontana area. NV5 will review the existing topographic to ensure new ramps drain properly and identify and address localized drainage issues within the project footprint. NV5’s services also include preparation of legal descriptions and plats; utility coordination; preparation of traffic signing and striping plans and a pedestrian traffic plan; and environmental services support. Optional tasks include monument preservation and construction staking; and advertising, bidding and construction support.
Residential Slurry Seal &
Arterial Roadway Rehabilitation
CITY OF PLACENTIA
NV5 prepared plans, specifications and cost estimates for the City’s Residential Slurry Seal and Arterial Roadway Rehabilitation projects. The projects included the slurry seal of residential roadway pavement and new arterial roadway pavement along with curb, gutter and sidewalk repairs, new ADA-compliant curb ramps, new pavement markings and signage, traffic signal modifications and other improvements and repairs as outlined by the City. Services provided include obtaining existing as-built plans and available pertinent data; taking pavement core samples; conducting field review and assessing pavement conditions; utility notification and coordination; preliminary and final bid packages; and construction support services.
PAST SIMILAR PROJECT EXPERIENCE
Annual Residential Streets Rehabilitation, Phase 1 and Phase 2
CITY OF COMPTON
NV5 provided engineering design services for the preparation of plans, specifications and estimates for the City’s annual residential street rehabilitation projects. Scope of work includes: review and analysis of the City’s existing Pavement Management Study; research of the City’s existing street plan information; performing necessary soil investigations and coring samples; utilities notification and coordination; topographic survey; field review; and improvements to street pavement, street drainage, curb and gutter, sidewalk, and ADA curb ramps.
City of Santa Fe Springs | Design for Dinard Ave., Maryton Ave., Marquardt Ave., Park St. & Pike St. NV5 | 5 PROJECT UNDERSTANDING + APPROACH
Project Understanding
We have reviewed the RFQ issued by the City of Santa Fe Springs for Design Services for the Dinard Avenue, Maryton Avenue, Marquardt Avenue, Park Street, and Pike Street Improvements project (project). In addition, we have performed a review of the project area completely familiarizing ourselves with the project goals and requirements. This groundwork provides a comprehensive understanding of key issues anticipated for the requested professional services and will enable our team to execute the design services promptly and efficiently for the proposed project. We have a thorough understanding of the requested professional services, project requirements, and demands. The work includes the preparation of design plans, specifications, and cost estimates for the project. The project includes street improvements along the following street segments:
Project Approach
NV5’s approach to each project is specifically tailored to the established goals, objectives, and schedules identified by our clients. Our work plans are detailed and specific to each project’s unique requirements. However, fundamental core values and principles are integrated and employed on each project undertaken. Project development begins at the Request for Quotation (RFQ) Proposal stage and culminates in the creation of final design documents. We have thoroughly reviewed the RFQ to assess the technical requirements of the work and the project delivery schedule. We will deliver the work within the time constraints established by the City. We can make these commitments and assurances because of our highly experienced and diverse staff and our corporate organization that allows us to quickly respond to requests and organize resources when needed. Each phase is important and essential to overall project success. NV5 has extensive local experience in all aspects of alley improvements projects. We can provide the professional design services required for the project.
Scope of Work
We have a thorough understanding of the requested professional services and project requirements. The anticipated scope of work in general includes the following design services for the proposed street improvements project:
MEETINGS & COORDINATION
NV5 will perform the following tasks:
• We will attend a virtual kick-off meeting/conference call with the City staff and coordinate all design activities.
• Attend three (3) virtual meetings with City staff and/or project stakeholders to define the roles and responsibilities, and to determine which deliverables are necessary to meet project approval requirements.
• Overall project management and supervision of project staff to facilitate the performance of the work.
• Coordination with City staff and stakeholders.
• Tracking progress of the work. Marquardt Facing North City of Santa Fe Springs | Design for Dinard Ave., Maryton Ave., Marquardt Ave., Park St. & Pike St. NV5 | 6 PROJECT UNDERSTANDING + APPROACH
OBTAIN & REVIEW DOCUMENTS/AS-BUILT PLANS
We will obtain and review available information pertinent to the project such as the existing as-built plans and utility plans.
UTILITY NOTIFICATION & COORDINATION
We will research and obtain record maps for the existing utilities within the project limits. Utility coordination for the project will include the following tasks:
• Access the Underground Service Alert’s website and compile a list of member agencies that own facilities within the project limits. • Notify each utility purveyor, in writing, of the City’s proposed project and request copies of record drawings or atlas maps of existing and proposed facilities within the project boundary. • Prepare a Utility Notification Log to track utility company contacts and responses, including contact information and dates of all outgoing and incoming correspondence.
SURVEY
Research: NV5 will research and obtain existing GIS locations showing the approximate alley right-of-way. Horizontal control will be established per California State Plane Coordinates Zone 5, US Survey Feet. Vertical control will be established per Los Angeles County record benchmarks at or near the site.
Topographic Survey: NV5 will conduct a field survey of existing topographic features that includes pavement area, driveways, sidewalks, curb and gutter, trees, existing striping, light poles, power poles, pull boxes, manholes, fire hydrants, and any other surface visible utilities. The extents of the survey will be within the limits of the project as shown on the Exhibits attached to the RFQ. Limits of survey will be from back of sidewalk.
NV5 will prepare a Topographic Survey Map for the project area. NV5 will provide AutoCAD file along with a PDF exhibit of the work area. Mapping will be in conformance with 2021 Minimum Standards for ALTA\NSPS Land Title Surveys, with a plotting scale of 1”= 40’ and equivalent vertical accuracy for 1.0’ contours intervals.
PAVEMENT INVESTIGATION
The purpose of NV5’s investigation will be to evaluate the geotechnical conditions affecting the existing pavement, and subgrade soils, and provide recommendations, from a geotechnical standpoint, regarding the proposed improvements along Dinard Avenue, Maryton Avenue, Marquardt Avenue, Park Street, and Pike Street. NV5’s proposed scope of services will include the following:
• Review of geotechnical maps and documents pertaining to the existing alleys and vicinity. • Obtaining encroachment and traffic control permits from the City of Santa Fe Springs. We assume that the permit fee will be waived by the City. General traffic control plans will be prepared and submitted, but we assume that boringspecific traffic control plans or signed and stamped plans are not required. • Field reconnaissance of the site to mark out core/boring locations and coordination with Underground Service Alert (USA).
• Field investigation of the existing pavement section, and sampling of aggregate base and subgrade material utilizing coring equipment and hand augers.
○ The investigation will consist of excavating up to four (4) pavement cores within each street listed above. ○ Hand augers will be advanced to final depths of about 3 ½ feet below the existing pavement surface. ○ The intent of the investigation is to measure the existing pavement section (asphalt concrete and aggregate base), gregate base) and collect representative samples of aggregate base and near-surface subgrade soils for laboratory testing.
○ The samples will be transported to NV5’s geotechnical laboratory for testing. Subsequent to logging and sampling, the cored locations will be backfilled with soil cuttings and patched with cold-patch asphalt or quick-set cement concrete.
Park and Shoemaker
City of Santa Fe Springs | Design for Dinard Ave., Maryton Ave., Marquardt Ave., Park St. & Pike St. NV5 | 7 PROJECT UNDERSTANDING + APPROACH
• Appropriate laboratory testing of representative samples of the subgrade soils encountered to evaluate their geotechnical engineering characteristics. Laboratory tests will likely include in-situ moisture content, sieve analysis, maximum dry density and optimum moisture content (proctor), expansion index, plasticity index (Atterberg Limits), R -value testing and corrosivity.
• Geotechnical analysis of the data obtained.
• Evaluate the accumulated information and develop conclusions and recommendations addressing the geotechnical aspects of the project.
Preparation of a final report summarizing the results of our geotechnical investigation and presenting recommendations, from a geotechnical standpoint for this project. The reports will include a discussion of the general subsurface soil conditions and existing pavement. The report will include recommendation for subgrade preparation, soil corrosion potential, and pavement design options.
PRELIMINARY PLANS
NV5 will prepare street Improvement Plans. We will review the available as-built plans, conduct field review, utilize the information provided by our Survey group and Geotechnical group.
We will prepare plans for the proposed pavement improvements. Street Improvement Plans will exhibit proposed pavement improvements with appropriate construction notes. The plans will be prepared at 40 scale (1”=40’). The submittal milestone will be at 90% and 100%.
The plan set will include the following:
• Title Sheet and Notes
• Demo Plan
• Typical Section Details
• Street Improvement Plan
• Signing and Striping Plan
• Detail Plan
• Standard Detail sheet
FINAL PLANS
Upon receipt of the review comments from the City, we will proceed to prepare the final improvement plans for the project.
The final plans will be signed and prepared under the supervision of a Professional Engineer, registered in the State of California. The final plans will be provided in digital PDF and in ACAD (DWG) format.
SPECIFICATIONS
NV5 will prepare specifications/special provisions required for construction of the project. Specifications will be prepared utilizing the City’s most current boilerplate bid package and the latest edition of Greenbook. The specifications will be prepared utilizing Microsoft Word.
COST ESTIMATE
NV5 will prepare Estimate of Probable Construction Cost for the proposed improvements. We will include quantities for the proposed items.
Exemptions & Exclusions:
1. Right of Way acquisition, appraisals, and title reports.
2. Landscaping and Irrigation Design Services.
3. Traffic Signal Plans and Traffic Control Plans.
4. Construction Management and Inspection Services.
5. Application fees, permit fees, or any other fees required for the project.
City of Santa Fe Springs | Design for Dinard Ave., Maryton Ave., Marquardt Ave., Park St. & Pike St. NV5 | 8
PROJECT SCHEDULE
ID Task Name Duration Start Finish
0 Project Design Phase 7.4 mons Mon 7/22/24 Wed 2/12/25 1 Notice to Proceed 1 day Mon 7/22/24 Mon 7/22/24
2 Kickoff Meeting 0 days Mon 7/22/24 Mon 7/22/24
3 Obtain & Review Documents/As-Built Plans 2 days Tue 7/23/24 Wed 7/24/24 4 Utility Notification & Coordination 5 wks Thu 7/25/24 Wed 8/28/24 5 Survey 5 wks Thu 7/25/24 Wed 8/28/24
6 Pavement Investigation 5 wks Thu 7/25/24 Wed 8/28/24
7 Prepare 90% PS&E 12 wks Thu 8/29/24 Wed 11/20/24
8 City to Review 90% PS&E 2 wks Thu 11/21/24 Wed 12/4/24 9 Prepare 100% PS&E 6 wks Thu 12/5/24 Wed 1/15/25
10 City to Review 100% PS&E 1 wk Thu 1/16/25 Wed 1/22/25 11 Prepare Final PS&E 3 wks Thu 1/23/25 Wed 2/12/25
12 Submit Final PS&E 0 days Wed 2/12/25 Wed 2/12/25
22 12
July 2024 August 2024September 2024October 2024November 2024 December 2024January 2025February 2025March 2025 Task
Split
Milestone
Summary
Project Summary
External Tasks
External Milestone
Inactive Task
Inactive Milestone
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Progress
Deadline
PROFESSIONAL DESIGN SERVICES
DINARD AVE, MARYTON AVE, MARQUARDT AVE, PARK ST & PIKE ST IMPROVEMENT PROJECT
CITY OF SANTA FE SPRINGS
DESIGN SCHEDULE
June 25, 2024
City of Santa Fe Springs | Design for Dinard Ave., Maryton Ave., Marquardt Ave., Park St. & Pike St. NV5 | 9
QUOTE PAGE HEADER
HOURS $ HOURS $ HOURS $ HOURS $ HOURS $
1 Project Meetings and Coordination $0 4 $880 2 $270 2 $240 2 $200 $1,590 2 Obtain & Review Record Drawings/As-Built Plans $0 1 $220 2 $270 2 $240 2 $200 $100 $1,030 3 Utility Notification and Coordination $0 2 $440 $0 $0 14 $1,400 $100 $1,940 4 Topographic Survey $0 $0 $0 $0 $0 $7,500 $7,500
5 Pavement Investigation $0 $0 $0 $0 $0 $8,000 $8,000
6 Prepare Preliminary Street Improvement Plans 4 $800 20 $4,400 20 $2,700 30 $3,600 23 $2,300 $13,800 7 Prepare Final Street Improvement Plans 2 $400 8 $1,760 10 $1,350 12 $1,440 10 $1,000 $5,950 8 Prepare Specifications 1 $200 2 $440 $0 2 $240 10 $1,000 $1,880 9 Prepare Cost Estimate 1 $200 2 $440 $0 2 $240 8 $800 $1,680 Subtotal 8 $1,600 39 $8,580 34 $4,590 50 $6,000 69 $6,900 $15,500 $200 $43,370
If additional services outside of the scope included herein are requested, such services will be performed on a time and materials basis in addition to the estimated fee.
The method of compensation will be based on time and materials in accordance with the rates provided in this fee proposal. The estimated hours listed for each task and the actual hours may vary. The total compensation for the services and work rendered will not exceed the total fee. $220
SURVEY/
$100 GEOTECH
REIMBURS
(copies,
mileage,
delivery, etc.)
ASSISTANT
ENGINEER
PROJECT
MANAGER
Total Fee
$135 FEE $200
PROJECT
ENGINEER
FEE PROPOSAL
Dinard Ave (Dinard Ave to Rosecrans Ave)
TASK
NO.
PROJECT
QA/QC MANAGER
Professional Engineering Design Services
$120 WORK DESCRIPTION
ASSOCIATE
ENGINEER
City of Santa Fe Springs
HOURS $ HOURS $ HOURS $ HOURS $ HOURS $
1 Project Meetings and Coordination $0 4 $880 2 $270 2 $240 2 $200 $1,590 2 Obtain & Review Record Drawings/As-Built Plans $0 1 $220 2 $270 2 $240 2 $200 $100 $1,030 3 Utility Notification and Coordination $0 2 $440 $0 $0 14 $1,400 $100 $1,940 4 Topographic Survey $0 $0 $0 $0 $0 $4,000 $4,000
5 Pavement Investigation $0 $0 $0 $0 $0 $8,000 $8,000
6 Prepare Preliminary Street Improvement Plans 2 $400 10 $2,200 14 $1,890 26 $3,120 20 $2,000 $9,610 7 Prepare Final Street Improvement Plans 1 $200 4 $880 4 $540 8 $960 8 $800 $3,380 8 Prepare Specifications 1 $200 2 $440 $0 2 $240 6 $600 $1,480 9 Prepare Cost Estimate 1 $200 2 $440 $0 2 $240 8 $800 $1,680 Subtotal 5 $1,000 25 $5,500 22 $2,970 42 $5,040 60 $6,000 $12,000 $200 $32,710
ASSISTANT
ENGINEER
$120 WORK DESCRIPTION
ASSOCIATE
ENGINEER FEE $200
PROJECT
ENGINEER
If additional services outside of the scope included herein are requested, such services will be performed on a time and materials basis in addition to the estimated fee.
The method of compensation will be based on time and materials in accordance with the rates provided in this fee proposal. The estimated hours listed for each task and the actual hours may vary. The total compensation for the services and work rendered will not exceed the total fee. $220
SURVEY/
$100 GEOTECH
REIMBURS
(copies,
mileage,
delivery, etc.)
City of Santa Fe Springs
PROJECT
MANAGER
Total Fee
$135
FEE PROPOSAL
Marquardt Ave (Imperial Hwy to 625-ft South)
TASK
NO.
PROJECT
QA/QC MANAGER
Professional Engineering Design Services
HOURS $ HOURS $ HOURS $ HOURS $ HOURS $
1 Project Meetings and Coordination $0 4 $880 2 $270 2 $240 2 $200 $1,590 2 Obtain & Review Record Drawings/As-Built Plans $0 1 $220 2 $270 2 $240 2 $200 $100 $1,030 3 Utility Notification and Coordination $0 2 $440 $0 $0 14 $1,400 $100 $1,940 4 Topographic Survey $0 $0 $0 $0 $0 $7,500 $7,500
5 Pavement Investigation $0 $0 $0 $0 $0 $8,000 $8,000
6 Prepare Preliminary Street Improvement Plans 4 $800 20 $4,400 20 $2,700 30 $3,600 25 $2,500 $14,000 7 Prepare Final Street Improvement Plans 2 $400 8 $1,760 10 $1,350 12 $1,440 10 $1,000 $5,950 8 Prepare Specifications 1 $200 2 $440 $0 2 $240 10 $1,000 $1,880 9 Prepare Cost Estimate 1 $200 2 $440 $0 2 $240 8 $800 $1,680 Subtotal 8 $1,600 39 $8,580 34 $4,590 50 $6,000 71 $7,100 $15,500 $200 $43,570
FEE $200
PROJECT
ENGINEER
If additional services outside of the scope included herein are requested, such services will be performed on a time and materials basis in addition to the estimated fee.
The method of compensation will be based on time and materials in accordance with the rates provided in this fee proposal. The estimated hours listed for each task and the actual hours may vary. The total compensation for the services and work rendered will not exceed the total fee. $220
SURVEY/
$100 GEOTECH
REIMBURS
(copies,
mileage,
delivery, etc.)
ASSISTANT
ENGINEER
$120 WORK DESCRIPTION
ASSOCIATE
ENGINEER
City of Santa Fe Springs
PROJECT
MANAGER
Total Fee
$135
FEE PROPOSAL
Maryton Ave (Dinard Ave to Rosecrans Ave)
TASK
NO.
PROJECT
QA/QC MANAGER
Professional Engineering Design Services
HOURS $ HOURS $ HOURS $ HOURS $ HOURS $
1 Project Meetings and Coordination $0 4 $880 2 $270 2 $240 2 $200 $1,590 2 Obtain & Review Record Drawings/As-Built Plans $0 1 $220 2 $270 2 $240 2 $200 $100 $1,030 3 Utility Notification and Coordination $0 2 $440 $0 $0 14 $1,400 $100 $1,940 4 Topographic Survey $0 $0 $0 $0 $0 $4,000 $4,000
5 Pavement Investigation $0 $0 $0 $0 $0 $8,000 $8,000
6 Prepare Preliminary Street Improvement Plans 2 $400 12 $2,640 14 $1,890 26 $3,120 21 $2,100 $10,150 7 Prepare Final Street Improvement Plans 1 $200 4 $880 4 $540 8 $960 8 $800 $3,380 8 Prepare Specifications 1 $200 2 $440 $0 2 $240 6 $600 $1,480 9 Prepare Cost Estimate 1 $200 2 $440 $0 2 $240 8 $800 $1,680 Subtotal 5 $1,000 27 $5,940 22 $2,970 42 $5,040 61 $6,100 $12,000 $200 $33,250
ASSISTANT
ENGINEER
$120 WORK DESCRIPTION
ASSOCIATE
ENGINEER FEE $200
PROJECT
ENGINEER
If additional services outside of the scope included herein are requested, such services will be performed on a time and materials basis in addition to the estimated fee.
The method of compensation will be based on time and materials in accordance with the rates provided in this fee proposal. The estimated hours listed for each task and the actual hours may vary. The total compensation for the services and work rendered will not exceed the total fee. $220
SURVEY/
$100 GEOTECH
REIMBURS
(copies,
mileage,
delivery, etc.)
City of Santa Fe Springs
PROJECT
MANAGER
Total Fee
$135
FEE PROPOSAL
Park Street (Shoemaker Ave to West Cul-de-Sac)
TASK
NO.
PROJECT
QA/QC MANAGER
Professional Engineering Design Services
HOURS $ HOURS $ HOURS $ HOURS $ HOURS $
1 Project Meetings and Coordination $0 4 $880 2 $270 2 $240 2 $200 $1,590 2 Obtain & Review Record Drawings/As-Built Plans $0 1 $220 2 $270 2 $240 2 $200 $100 $1,030 3 Utility Notification and Coordination $0 2 $440 $0 $0 14 $1,400 $100 $1,940 4 Topographic Survey $0 $0 $0 $0 $0 $7,500 $7,500
5 Pavement Investigation $0 $0 $0 $0 $0 $8,000 $8,000
6 Prepare Preliminary Street Improvement Plans 4 $800 20 $4,400 20 $2,700 30 $3,600 33 $3,300 $14,800 7 Prepare Final Street Improvement Plans 2 $400 8 $1,760 10 $1,350 12 $1,440 10 $1,000 $5,950 8 Prepare Specifications 1 $200 2 $440 $0 2 $240 10 $1,000 $1,880 9 Prepare Cost Estimate 1 $200 2 $440 $0 2 $240 8 $800 $1,680 Subtotal 8 $1,600 39 $8,580 34 $4,590 50 $6,000 79 $7,900 $15,500 $200 $44,370
City of Santa Fe Springs
PROJECT
MANAGER
Total Fee
$135
FEE PROPOSAL
Pike Street (Norwalk Ave to West Cul-de-Sac)
TASK
NO.
PROJECT
QA/QC MANAGER
Professional Engineering Design Services
If additional services outside of the scope included herein are requested, such services will be performed on a time and materials basis in addition to the estimated fee.
The method of compensation will be based on time and materials in accordance with the rates provided in this fee proposal. The estimated hours listed for each task and the actual hours may vary. The total compensation for the services and work rendered will not exceed the total fee. $220
SURVEY/
$100 GEOTECH
REIMBURS
(copies,
mileage,
delivery, etc.)
ASSISTANT
ENGINEER
$120 WORK DESCRIPTION
ASSOCIATE
ENGINEER FEE $200
PROJECT
ENGINEER
If NV5 is awarded all five (5) streets together
and the work is done simultaneously, a ten
percent (10%) fee reduction will be considered.
City of Santa Fe Springs | Design for Dinard Ave., Maryton Ave., Marquardt Ave., Park St. & Pike St. City of Santa Fe Springs | Design for Dinard Ave., Maryton Ave., Marquardt Ave., Park St. & Pike St. NV5 | 10 NV5 | 10 On-Call Professional Engineering Services
Task Order No. 5
ATTACHMENT B
ON-CALL PROFESSIONAL ENGINEERING SERVICES
TASK ORDER No. 5
In accordance with the Contract Agreement dated April 6, 2021 as executed by the City of Santa Fe Springs (CITY), a municipal corporation and NV5, Inc. (CONSULTANT), Task Order No. 5 – the Design of Dinard Avenue, Maryton Avenue, Marquardt Avenue, Park Street, and Pike Street.
Authorized Representative: James Enriquez, Director of Public Works Address: 11710 Telegraph Road
City of Santa Fe Springs, California 90670
Telephone No.: (562) 868-0511
NV5, Inc.:
Authorized Representative: Jeffrey M. Cooper, Vice President Address: 163 Technology Drive, Suite 100
Irvine, CA 92618
Telephone No.: (949) 585-0477
SERVICES/SCOPE OF WORK: The CITY of Santa Fe Springs desires Design Services for the Design of Dinard Avenue, Maryton Avenue, Marquardt Avenue, Park Street, and Pike Street Improvements.
The following is the scope of work, schedule, and fee.
The Consultant will be responsible for preparing the project’s plans, specifications, and engineering estimates. The project will consists of the removal of existing asphalt concrete pavement. The structural street section vary between streets but range from 4” A.C. Pavement to 9” Aggregate Base and each street will design accordingly. Additionally, the project includes the removal and replacement of curb & gutter, sidewalk, curb ramps, and driveways, as needed. For additional information, reference RFQ.
APPROXIMATE DESIGN SCHEDULE
Kick-off Meeting & Notice to Proceed July 22, 2024
Submit 90% PS&E December 20, 2024
Submit 100% PS&E February 14, 2025
PSE Complete with City approval March 14, 2025
FEE:
The Design of Dinard Avenue, Maryton Avenue, Marquardt Avenue, Park Street, and Pike Street Improvements Project will be based on a Not to Exceed Fee of $197,270 per the NV5, Inc. Request for Quote dated June 25, 2024.
On-Call Professional Engineering Services
Task Order No. 5
ACCEPTANCE of the terms of Task Order No. 5 is acknowledged by the following signatures of the Authorized Representatives.
SUBMITTED BY: ACCEPTED BY:
CITY OF SANTA FE SPRINGS NV5 Inc,
James Enriquez, P.E.,
Director of Public Works
Jeffrey M. Cooper, Vice President
President/ CEO
Date Date
ATTACHMENT C
ITEM # 27
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: APPROVE AMENDMENT NUMBER ONE TO THE TRAFFIC SIGNAL
MAINTENANCE SERVICES AGREEMENT WITH THE CITY OF
IRWINDALE
DATE: July 16, 2024
RECOMMENDATIONS:
It is recommended that the City Council:
1) Approve Amendment Number One to the agreement with the City of Irwindale to provide additional signal maintenance services; and
2) Authorize the City Manager to execute the amendment on behalf of the City; and 3) Take such additional, related, action that may be desirable.
FISCAL IMPACT
Per the terms of the existing agreement, the addition of three newly constructed traffic signals at Arrow Highway and Valley Oak Lane, Live Oak Avenue and Spanish Oak Drive, and Los Angeles Street and Olive Pit Driveway to the monthly routine maintenance program would generate at least $2,700 per year in additional revenue. Extraordinary repairs will continue to be billed at time and material with prescribed markup, per the terms of the original agreement.
BACKGROUND
In 2014, the City of Santa Fe Springs began providing traffic signal maintenance services to the City of Irwindale. In July 2023, the agreement was updated (Attachment A) and included twenty-four (24) signalized intersections, and two (2) flashing beacons. Recently, Irwindale installed three new intersections and has requested that the Intersections be CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Approve Amendment Number One to the Traffic Signal Maintenance Services Agreement with The City of Irwindale
added to the routine maintenance agreement. Amendment Number One (Attachment B) adds these new intersections to the agreement. All other terms and conditions of the agreement remain unchanged.
ANALYSIS
The scope of work and base monthly charges remain the same as Santa Fe Springs will continue to provide routine maintenance to the traffic signals and flashing beacons and extraordinary maintenance as requested by Irwindale.
ENVIRONMENTAL
Not applicable.
DISCUSSION
Not applicable.
SUMMARY/NEXT STEPS
Upon the approval of the City Council of the recommended actions, City staff will coordinate with the City of Irwindale on the addition, to the signal maintenance services, of the three newly installed signalized intersections. The recommended action will amend the original agreement (Attachment A) and will increase revenue by at least $2,700 per year.
ATTACHMENTS:
A. Agreement Dated 07/26/2023
B. Amendment Number One
ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
ATTACHMENT A
ATTACHMENT B
AMENDMENT NUMBER ONE TO
THE AGREEMENT BETWEEN
THE CITY OF IRWINDALE AND SANTA FE SPRINGS
FOR TRAFFIC SIGNAL MAINTENANCE
THIS AMENDMENT NUMBER ONE (“Amendment”) to the City of Irwindale Agreement with Santa Fe Springs for Traffic Signal Maintenance (“Agreement”) is made and entered into this 16th day of July, 2024, by and between the CITY OF IRWINDALE, a Charter City (“Irwindale”), and the CITY OF SANTA FE SPRINGS, a general law city and municipal corporation (“Contractor”).
SECTION 1. Pursuant to Section 16 of the Agreement dated July 26, 2023 Section 4(a) (Payment) is amended to read as follows:
(a) Irwindale agrees to pay Contractor a flat monthly rate of $75.00 per signal (27 signals) and $40.00 per flasher (2 flashers or flasher equivalent devices), as listed in Exhibit A, for routine maintenance based upon actual signals inspected and maintained. Those monthly rates shall be used for billing. Thereafter, to ensure an equitable annual cost, the rates may be revised and adjusted for each fiscal year upon 60 days written notice and written approval by Irwindale.” SECTION 2. Exhibit A (Location for Maintenance of Traffic Control Devices) is replaced by Exhibit A attached to this Amendment to include three new signalized intersections.
SECTION 3. The first paragraph of Exhibit B attached to the Agreement is deleted and replaced with the following:
The work to be done, in general, consists of furnishing all labor, materials, tools, equipment and incidentals (unless otherwise specified), to maintain the 100% Irwindale owned traffic control devices as shown on Exhibit “A”, in a safe, satisfactory and workmanlike manner.
SECTION 4. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date.
SECTION 5. Except as modified by this Amendment, all other terms and conditions of the Agreement remain the same.
[SIGNATURES ON NEXT PAGE]
IN WITNESS WHEREOF, the parties hereto have executed this contract the day and year first hereinabove written.
CITY OF IRWINDALE CITY OF SANTA FE SPRINGS
_________________________________ ____________________________ Julian A. Miranda, City Manager René Bobadilla, P.E., City Manager ATTEST: ATTEST:
________________________________ _____________________________ Laura M. Nieto, City Clerk Fernando Muñoz, Deputy City Clerk
APPROVED AS TO FORM: APPROVED AS TO FORM:
_________________________________ ______________________________ Adrian R. Guerra, City Attorney Ivy M. Tsai, City Attorney
ITEM # 28
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: APPROVE AMENDMENT NUMBER TWO TO THE TRAFFIC SIGNAL
MAINTENANCE SERVICES AGREEMENT WITH THE CITY OF
PARAMOUNT
DATE: July 16, 2024
RECOMMENDATION:
It is recommended that the City Council:
1) Approve Amendment Number Two to the agreement with the City of Paramount to provide additional signal maintenance services; and
2) Authorize the City Manager to execute the amendment on behalf of the City; and 3) Take such additional, related, action that may be desirable.
FISCAL IMPACT
Per the terms of the existing agreement, the addition of one newly constructed traffic signal at Alondra Boulevard and Passage Avenue to the monthly routine maintenance program would generate at least $840 per year in additional revenue. Extraordinary repairs will continue to be billed at time and material with prescribed markup, per the terms of the original agreement.
BACKGROUND
In September 1995, the City of Santa Fe Springs began providing traffic signal maintenance services to the City of Paramount including flashing beacons, radar feedback signs, in-pavement LED lighted crosswalk and Rectangular Rapid Flashing Beacon (RRFB). The agreement was amended in 2020 (Amendment No. 1, Attachment A) to add intersections.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Approve Amendment Number Two to the Traffic Signal Maintenance Services Agreement with The City of Paramount
In December 2023, a letter (Attachment C) was received from the City of Paramount requesting the addition to the contract of a newly constructed traffic signal at Alondra Boulevard and Passage Avenue.
ANALYSIS
The scope of work and base monthly charges remain the same as Santa Fe Springs will continue to provide routine maintenance to the traffic signals, flashing beacons, inpavement lighting, and radar feedback signs. Extraordinary maintenance will continue to be provided as requested by the City of Paramount.
ENVIRONMENTAL
Not applicable
DISCUSSION
Not applicable.
SUMMARY/NEXT STEPS
Upon the approval of the City Council of the recommended actions, City staff will coordinate with the City of Paramount on the addition, to the signal maintenance services, of the newly installed traffic signal. The recommended action will amend the existing agreement (Attachment A) and will increase revenue by at least $840 per year.
ATTACHMENTS:
A. Agreement – Dated 09/21/1995
B. Amendment Number Two
C. City of Paramount Letter- Request to add Signal
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
City of Paramount – Amendment No. 2
ATTACHMENT B
AMENDMENT NUMBER TWO TO
THE CITY OF SANTA FE SPRINGS
TRAFFIC SIGNAL, STREET NAME SIGN, AND
HIGHWAY LIGHTING MAINTENANCE AGREEMENT
WITH THE CITY OF PARAMOUNT
THIS AMENDMENT NUMBER TWO (“Amendment”) to the City of Santa Fe Springs Traffic Signal, Street Name Sign, and Highway Lighting Maintenance Agreement (“Agreement”) is made and entered into this 4th day of June, 2024, between the City of Paramount, a municipal corporation, hereinafter referred to as "Paramount," and the City of Santa Fe Springs, a municipal corporation, hereinafter referred to as "Contractor."
WITNESSETH
WHEREAS, Paramount and Contractor entered into Agreement dated September 21, 1995 (the "Agreement") for traffic signal, street name sign, and highway lighting maintenance; and
WHEREAS, Paramount subsequently installed a new traffic signal at Alondra Boulevard and Passage Avenue; and
WHEREAS, Paramount has determined the public interest, convenience, and necessity require Paramount to modify the Scope of Services to be rendered by Contractor to include the newly installed Traffic Signal; and WHEREAS, Paramount and Contractor desire to amend the Agreement to modify the Agreement and the locations for Maintenance of Traffic Control Devices listed in Exhibit A to add the newly installed traffic signal at Alondra Boulevard and Passage Avenue.
NOW, THEREFORE, it is agreed to by Paramount and Contractor to amend the Agreement as follows:
1. The first sentence of Section 3 of the Agreement is amended to read as follows:
Paramount agrees to pay Contractor a flat monthly rate of $75.00 per signal (54 signals) and $40.00 per flasher (23 flashers or flasher equivalent devices), as listed in Exhibit A, for routine maintenance based upon actual signals inspected and maintained. Those monthly rates shall be used for billing.
Thereafter, to ensure an equitable annual cost, the rates may be revised and adjusted for each fiscal year upon 60 days written notice and written approval by Paramount.”
2. Exhibit A to the Agreement is replaced by Exhibit A attached to this Amendment.
City of Paramount – Amendment No.2
3. The first sentence of Section 1 of the Agreement is amended to read as follows:
"The work to be done, in general, consists of furnishing all labor, materials, tools, equipment and incidentals (unless otherwise specified), to maintain Paramount’s fiftyfour (54) signalized intersections, six (10) flashing beacons, ten (10) radar feedback signs, and three (3) in-pavement LED lighted crosswalk (100% Paramount-owned) and four (4) Rectangular Rapid Flashing Beacon (RRFB) as shown on Exhibit A in a safe, satisfactory, and workmanlike manner."
4. Except as expressly amended by this Amendment, all terms and conditions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed as of the date set forth above.
CITY OF PARAMOUNT
A Municipal Corporation
CITY OF SANTA FE SPRINGS
A Municipal Corporation
By:
By: John Moreno, City Manager René Bobadilla P.E., City Manager ATTEST: ATTEST:
Heide Luce, City Clerk Fernando Muñoz, Deputy City Clerk APPROVED AS TO FORM: APPROVED AS TO FORM:
John Cavanaugh, City Attorney Ivy M. Tsai, City Attorney City of Paramount - Exhibit A
EXHIBIT A
CITY OF PARAMOUNT
LOCATIONS FOR MAINTENANCE OF
TRAFFIC CONTROL DEVICES AND LIGHTING
ID No. Location
P 1 Alondra Blvd. at Atlantic Place
P 2 Alondra Blvd. at Garfield Ave.
P 3 Alondra Blvd. at Georgia Ave.
P 4 Alondra Blvd. at Gundry Ave.
P 5 Alondra Blvd. at Hunsaker Ave.
P 6 Alondra Blvd. at Orange Ave.
P 7 Alondra Blvd. at Vermont Ave.
P 8 Downey Ave at Alondra Blvd.
P 9 Downey Ave at Contreras St.
P 10 Downey Ave at Flower St.
P 12 Downey Ave at Jackson St.
P 13 Downey Ave at Jefferson St.
P 14 Downey Ave at Rosecrans Ave.
P 15 Downey Ave at Somerset Blvd.
P 16 Garfield Ave. at Mendy St.
P 17 Jackson St. at Garfield Ave.
P 18 Jefferson St. at Garfield Ave.
P 19 Orange Ave. at Somerset Blvd.
P 20 Paramount Blvd. at Alondra Blvd.
P 21 Downey Ave. at Somerset Ranch Rd. (South)
P 22 Paramount Blvd. at Harrison St.
P 23 Paramount Blvd. at Howe St.
P 24 Paramount Blvd. at Jackson St.
P 25 Paramount Blvd. at Jefferson St.
P 26 Paramount Blvd. at Somerset Blvd.
P 27 Paramount Blvd. at 3rd St.
P 28 Rosecrans Ave. at Anderson St.
P 29 Rosecrans Ave. at Century Blvd.
P 30 Rosecrans Ave. at Garfield Ave.
P 31 Rosecrans Ave. at Orange Ave.
P 32 Rosecrans Ave. at Paramount Blvd.
P 33 San Jose Ave. at Somerset Blvd.
P 34 Somerset Blvd. at Garfield Ave.
P 35 Somerset Blvd. at Orizaba Ave.
P 36 Paramount Blvd. at All-American Way
P 37 Downey Ave. at Somerset Ranch Rd. (North)
P 38 Merkel Ave. at Somerset Ranch Rd. (North)
City of Paramount - Exhibit A
ID No. Location
P 39 Merkel Ave. at Somerset Ranch Rd. (South)
P 40 Somerset Blvd. at Texaco Ave.
P 41 Rosecrans Ave. at Bianchi Way
P 42 Alondra Blvd. at Home Depot
P 43 Somerset Blvd. at San Antonio
P 44 Rosecrans Ave. at Paramount Blvd. RxR
P 45 Downey Ave. at RxR
P 46 Orange Ave. (Flasher) (Southbound)
P 47 Orange Ave. (Flasher) (Northbound)
P 48 Paramount Blvd. and Civic Center Dr.
P 49 Alondra Blvd. at Virginia Ave.
P 50 Downey Ave. at Madison St.
P 52 Somerset Blvd. at El Camino Ave.
P 53 Orange Ave. at Jackson St.
P 54 Garfield Ave. and Exeter St.
P 55 Garfield Ave. at Petersen Ln.
P 56 Garfield Ave. at Howery St.
P 57 Flower Street at Verdura Ave. (flasher)
P 58 Flower Street east of Passage Ave. (flasher)
P 61 Rosecrans Avenue east of Orange Ave. (flasher)
P 62 Rosecrans Avenue west of Garfield Ave. (flasher)
P 63 Flower Street east of Passage Ave. (radar)
P 64 Downey Avenue north of Jackson St. (radar)
P 65 Orange Ave. at Marcelle St. (radar)
P 66 Orange Ave. at 71st St. (radar)
P 67 Orange Avenue south of San Miguel St. (radar)
P 68 Orange Avenue at San Juan St. (radar)
P 69 Rosecrans Avenue east of Garfield Ave. (radar)
P 70 Rosecrans Avenue west of Garfield Ave. (radar)
P 71 Orange Avenue s/o Myrrh St. (crosswalk)
P 72 Orange Avenue at San Miguel St. (crosswalk)
P 73 Paramount Boulevard at Second St. (crosswalk)
P 74 Paramount Boulevard at Town Center
P 75 Jackson Street e/o Texaco Ave. (radar)
P 76 Jackson Street w/o Texaco Ave. (radar)
P 77 Paramount Blvd. e/o Jackson St. (flasher)
P 78 Paramount Blvd. w/o Jackson St. (flasher)
P 79 Paramount Blvd. e/o Alondra Blvd. (flasher)
P 80 Paramount Blvd. w/o Alondra Blvd. (flasher)
P 81 Alondra Blvd. at Passage Ave.
ATTACHMENT C
ITEM # 29
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: AMENDMENT NO. 2 TO THE LANDSCAPE MAINTENANCE SERVICES AGREEMENT WITH MERCHANTS LANDSCAPE SERVICES, INC.
DATE: July 16, 2024
RECOMMENDATION:
It is recommended that the City Council:
1) Approve Amendment No. 2 (Attachment A) to the landscape maintenance services agreement with Merchants Landscape Services, Inc. exercising the final one-year extension and increasing the annual contract amount to $997,905.24; and 2) Authorize the Mayor to execute Amendment No. 2; and
3) Take such additional, related, action that may be desirable.
FISCAL IMPACT
In response to a letter received from Merchants dated January 18, 2024 (Attachment C), Amendment No. 2 results in a 5% increase to the Landscape Maintenance Services Agreement which is currently at a total annual compensation of $926,785.92. The requested increase will raise the amount paid for landscape maintenance services to $973,125.24 for Fiscal Year 2024/2025.
In addition, city staff has identified various locations that the City wishes to add to the landscape maintenance agreement incurring an extra monthly expense of $2,065.00.
This addition brings the monthly total price to $83,158.77 or $997,905.24 for the fiscal year. The 5% increase and additional locations are accounted for the in the adopted budget for Fiscal Year 2024/2025.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Amendment No. 2 to the Landscape Maintenance Services Agreement with Merchants Landscape Services, Inc.
BACKGROUND
At the July 9, 2020 Council meeting, Merchants Landscape Service, Inc. was awarded a contract to provide Landscape Maintenance Services citywide. The contract is for an initial three-year term with two one-year renewal options, for a total of up to five years. At the May 2, 2023 meeting, the Council approved Amendment No. 1, a one-year extension and a 3% increase. City staff continuously monitors the services provided by Merchants and finds their performance satisfactory.
In a letter dated January 18, 2024 (Attachment C), Merchants Landscape Services requested the extension of the contract for the 5th and final year and requested a 5% increase due to the rising cost of materials, supplies, and labor. Furthermore, City staff has identified several locations that are currently maintained by staff and/or other contractors. Merchants provided a quote (Attachment D) for consolidating these additional areas at a monthly cost of $2,065. The additional areas include: 1) New medians constructed after execution of Amendment No. 1; 2) Locations within the public street right-of-way that were not part of the original scope of work; 3) Successor Agencyowned parcels; and 4) Fire Stations.
ANALYSIS
Not applicable.
ENVIRONMENTAL
Not applicable.
DISCUSSION
Not applicable.
SUMMARY/NEXT STEPS
Upon approval of the City Council City staff will coordinate with Merchants Landscape on implementation of Amendment No. 2, adding the additional locations to the maintenance service agreement, and the requested increase of 5% for one (1) year, with all current terms, conditions and specifications remaining the same. Staff will also commence the Request for Proposals process during this last year of the current agreement with Merchants. With the approval of Amendment No. 2, the contract would expire on July 31, 2025.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Amendment No. 2 to the Landscape Maintenance Services Agreement with Merchants Landscape Services, Inc.
ATTACHMENTS:
A. Amendment No. 2
B. Landscape Maintenance Services Agreement – Dated 08/01/2020, including Amendment No. 1
C. Merchants Landscape Services, Inc. Letter of Contract Renewal D. Merchants Landscape Services, Inc. Proposal Letter Adding Various Locations ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
AMENDMENT NUMBER 2 TO PROFESSIONAL SERVICES AGREEMENT WITH MERCHANTS LANDSCAPE SERVICES, INC.
This Amendment Number 2 (“Amendment”) is made and entered into this 16th day of July, 2024, by and between the City of Santa Fe Springs (“City”) and Merchants Landscape Services, Inc. (“Contractor”).
WHEREAS, on August 1, 2020, the City and Contractor entered into an agreement for Contractor to provide landscape services to the City (“Agreement”); and WHEREAS, the Agreement provides for an initial three-year term with two oneyear extensions upon City Council approval; and WHEREAS, the parties desire to exercise the second and final one-year extension and amend Exhibit B and the compensation for the extended term.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. Pursuant to Section 1 of the Agreement, the term of the Agreement is extended through July 31, 2025.
2. Section 2. Exhibit B (Detailed Service Area Fee Schedule) is replaced by Exhibit B attached to this Amendment to include eight new locations.
3. Section 5(A) and Exhibit B of the Agreement are amended to reflect a five percent increase in all fees and an annual compensation amount of $997,905.24.
4. Except as amended herein, all terms, conditions, and provisions of the Agreement shall remain in full force and effect.
[SIGNATURES ON NEXT PAGE]
ATTACHMENT A
IN WITNESS WHEREOF, the parties hereto have set their hand by their duly authorized representatives as of the day and year first above written.
CITY OF SANTA FE SPRINGS MERCHANTS LANDSCAPE SERVICES,
INC.
Name: Jay Sarno Name Mark Brower
Title: Mayor Title: President
Date: Date:
ATTEST
MERCHANTS LANDSCAPE SERVICES,
INC.
Name: Fernando Muñoz, Name Donna Brower
Title: Deputy City Clerk Title: Secretary
Date: Date:
APPROVED AS TO FORM:
_________________________
Ivy M. Tsai, City Attorney
Attachment: Exhibit B Contractors Fee Schedule
City of Santa Fe Springs
Landscape Maintenance Services
Fee Schedule
Service Area Current Monthly Total
Requested Increase for
Fiscal year 2024/2025:
Monthly Total + 5% Yearly Total
#1 - MEDIANS AND
PARKWAYS $ 29,573.36 $ 31,052.03 $ 372,624.36
#2- PARKS AND PARKETTES $ 34,243.05 $ 35,955.20 $ 431,462.40 #3- FACILITIES $ 13,415.75 $ 14,086.54 $ 169,038.48
Total: $ 77,232.16 $ 81,093.77 $ 973,125.24
Additional areas not in our current contract per letter dated 05/02/2024: $ 2,065.00 $ 24,780.00 Grand Total: $ 83,158.77 $997,905.24
EXHIBIT B
DETAILED SERVICE AREA FEE SCHEDULE
SERVICE AREA #1 - MEDIANS AND PARKWAYS
Site # Site Name
Requested 5%
Increase for Fiscal
year 2024/2025:
*New Locations
M-01 Alondra Blvd (Weekly ) $ 506.14
Median
Shoemaker Rd to Valley View Ave (45,432 SF)
M-02 Bloomfield Ave Weekly $ 393.67
Greenbelt
Telegraph Rd to Heritage Springs Dr (18,357 SF)
M-03 Bloomfield Ave Weekly $ 449.90
Median
Telegraph Rd to Lakeland Ave (23,165 SF)
M-04 Broaded Street (weekly) $ 449.90
Greenbelt
Millergrove Dr to Alburtis Ave (16,569 SF)
M-05 Carmenita Road -South Center Median (Weekly) $ 618.62 Median
Alondra Blvd to Imperial HWY (26,623 SF)
M-06 Carmenita Road (Weekly) $ 224.95
Hardscape/Planters
Foster Rd to Cambridge St (36,546 SF)
M-07 Florence Ave (Weekly) $ 843.57
Hardscape/Planters
Bloomfield Ave To Norwalk Blvd -
Hardscape/Planters (61,727 SF)
M-08 Florence Ave (Weekly) $ 2,811.90
Median
City Boundary to Carmenita RD (77,928 SF)
M-09 Florence Ave (Weekly) $ 337.43
Greenbelt
Orr & Day Rd to Ringwood Ave (24,878 SF)
M-10 Getty Drive (Weekly) $ 337.43
Planter
Cul-de-Sac to Lakeland Dr (5,707 SF)
M-11 Imperial Highway ( Weekly) $ 112.48
Hardscape/Planters
Bloomfield Ave to Transportation Dr (18,354 SF)
M-12 Imperial Highway ( Weekly) $ 449.90
Median
Bloomfield Ave to Transportation Dr (10,000 SF)
M-13 Los Nietos Sound Wall $ 1,012.28
Greenbelt/Planter
Pioneer Blvd to Railroad Tracks (8,788 SF)
M-14 Meyer Road ( Weekly) $ 393.67
Median
Shoemaker Ave to Painter Ave (5,335 SF)
M-15 Motor Center (Weekly) $ 449.90
Greenbelt
Firestone Blvd and Bloomfield Ave (12,746 SF)
M-16 N/E Corner of Florence & Laurel (Weekly) $ 449.90
Greenbelt
Florence Ave and Laurel Ave
M-17 Norwalk Blvd (Weekly) $ 337.43
Median
North City Boundary to Clark St (5,256 SF)
M-18 Orr & Day Road (Weekly) $ 1,687.14
Greenbelt
Otto St To Davenrich St (19,221 SF)
M-19 Orr & Day Road (Weekly) $ 2,811.90
Median/Planter
Florence Ave to Pioneer Blvd (50,756 SF)
M-20 Orr & Day Road (Weekly) $ 1,968.33
Greenbelt
Florence Ave to Pioneer Blvd (20,512 SF)
M-21 Pioneer Blvd (Weekly) $ 224.95
Greenbelt
Navojoa PL to Mersin PL (4,972 SF)
M-22 Pioneer Blvd (Weekly) $ 2,249.52
Median
Florence Ave to Rivera Rd (95,900 SF)
M-23 Pioneer Blvd (Weekly) $ 449.90
Greenbelt
Florence Ave to Dunning St ( 15,111 SF)
M-24 Santa Fe Springs Parking Lot (Weekly) $ 1,068.52
Planter
Davenrich St (58,400 SF)
M-25 Santa Fe Springs Parking Lot (Weekly) $ 1,405.95
Median
Telegraph Rd to Los Nietos Rd (29,985 SF)
M-26 Santa Fe Springs Parking Lot (Weekly) $ 1,687.14
Greenbelt/Planter
McCann Dr to Los Nietos Rd (73,408 SF)
M-27 Slauson Ave (Weekly) $ 1,012.28
Median/Planter
Sorenson Ave To Santa Fe Springs Rd (35,022 SF)
M-28 Slauson Ave (Weekly) $ 337.43
Median
Washington Blvd to Slauson Ave (3,981 SF)
M-29 Telegraph Road ( Weekly) $ 449.90
Greenbelt
NW Corner to Telegraph RD and Laurel Ave (8,411 SF)
M-30 Telegraph Road ( Weekly) $ 1,349.71
Median
Cedardale DR to City Boundary (117,554 SF)
M-31 Telegraph Road ( Weekly) $ 337.43
Greenbelt/Planter
NW Corner of Telegraph RD and Bloomfield Ave (9,909 SF) M-32 Telegraph Road ( Weekly) $ 843.57
Greenbelt/Planter
Bloomfield Ave to 1,400 Fee East (76,547 SF)
M-33 Telegraph Road ( Weekly) $ 337.43
Greenbelt/Planter
Telegraph Rd @ Railroad Overpass (13,993 SF)
M-34 Telegraph Road ( Weekly) $ 337.43
Greenbelt/Planter
Telegraph Rd to Pioneer Blvd (13,993 SF)
M-35 Washington Blvd ( Weekly) $ 337.43
Median
Norwalk Blvd to City Boundary (8,568 SF)
M-36 Washington Blvd ( Weekly) $ 112.48
Parkway
Northwest Corner ( 1,525 SF)
M-37 Borate St (Weekly) $ 281.19
Parkway
Frontage of Water Well
M-38 Heritage Corporate Center ( Weekly) $ 1,237.24
Flag Court and Parkway
Norwalk Blvd and Telegraph RD (19,389 SF)
M-39 Carmenita Overpass South of 5 Freeway ( Weekly) $ 70.30 Parkway
Eastside of bridge at Freeway Drive (16,400 SF)
M-40 Firestone Blvd at Carmenita PL (Weekly) $ 118.97
Median
South of 5 Freeway (7,200 SF)
M-41 Shoemaker Bridge at Firestone Blvd ( Weekly) $ 156.82 Parkway
South of 5 Freeway Eastside of Bridge (22,500 SF)
M-42* Los Nietos Rd. (South HOA Area) (Weekly) $ 175.00 Planter (8139 SF)
M-43* Norwalk Business Center Art Walkway (Weekly) $ 145.00 Planter (6304 SF)
M-44* Florence New Median Planter (Weekly) $ 115.00
Median/Planter (3645 SF)
Subtotal of M-01 thru M-44 $ 31,487.03
DETAILED SERVICE AREA FEE SCHEDULE
SERVICE AREA # 2 - PARKS AND PARKETTES
Site # Site Name
Requested 5%
Increase for Fiscal
year 2024/2025:
*New Locations
P-01 Alburtis Ave Walkway ( Weekly) $ 281.19
Hardscape/Landscape
Alburtis Ave to Fallon Ave ( 9,906 SF)
P-02 Bradwell Ave (Weekly) $ 337.43
Parkette Hardscape /Landscape
Bradwell Ave @ Terradell St (12,912 SF)
P-03 Davenrich Cul-De-Sac (weekly) $ 337.43
Parkette
Cul-De-Sac to 605 Freeway Sound Wall (5,984 SF)
P-04 Davenrich St ( Weekly) $ 337.43
Parkette
Davenrich St at Longworth Ave ( 10,285 SF)
P-05 Florence Avenue (weekly) $ 337.43
Parkette-City Monument Sign
NW Corner of Florence Ave and Pioneer Blvd (5,144 BLVD) P-06 Florence Avenue (weekly) $ 337.43
Parkette
SW Corner of Florence Ave and Pioneer Blvd (4,122 SF)
P-07 Heritage Park - Groundskeeper Services $ 5,623.80
Park
Parking Lots ( Daily-Except Wednesday)
P-08 Heritage Park - Groundskeeper Services $ 1,003.29
Special
Events
On-Call Services Sat/Sun ( 4 hr. Minimum)
April-November (8 mos.)
P-09 Jersey/Clarkman Walkway (Weekly) $ 224.95
Hardscape
Jersey Ave to Clarkman St (14,262 SF)
P-10 Lake Center Park (Weekly-Athletics Fields ) $ 3,893.40 Closed Nov-Feb
Park
Florence Ave to Clarkman St ( 510,000 SF)
P-11 Lake Center Park Entry (Weekly) $ 337.43
Greenbelt/Planter
Florence Ave to Clarkman St (8,788
SF)
P-12 Lakeview Park ( Weekly) $ 1,912.09
Park
Joslin Street/Jersey Ave (255,500 SF)
P-13 Little Lake Park (Weekly-Athletic Fields) $ 4,386.56 Closed Nov-Feb
Park
Pioneer Blvd/Lakeland Rd (786,057
SF)
P-14 Longworth Ave (Weekly) $ 337.43
Parkette
Darcy St at Longworth Ave (13,989
SF)
P-15 Los Nietos Park ( Weekly-Athletics Fields) $ 3,599.23 Closed Nov-Feb
Park
Charlesworth Rd to Broaded St (549,000 SF)
P-16 Merson Garden ( Weekly) $ 337.43
Parkette
Telegraph RD and Bartley Ave ( 11,532 SF)
P-17 Santa Fe Springs Park (weekly) $ 3,374.28
Park
Davenrich St to San Gabriel River (538,000 SF)
P-18 SFS Athletic Fields (Weekly-Athletics Fields ) $ 2,699.42 Closed Nov-Feb
Park
Jersey Ave and Pioneer Blvd (275,999 SF)
P-19 Smith Ave Triangle (weekly) $ 562.38
Park
Alburtis Ave to 750 feet East (31,400SF)
P-20 Sculpture Gardens (Weekly) $ 3,839.33
Park
Mora Dr at Ontiveros PL (189,964 SF)
P-21 Neighborhood Center (Weekly) $ 1,349.71
Greenbelt/Planter
Navojoa PL to Placita PL (28,290 SF)
P-22 Post Office (Weekly) $ 224.95
Greenbelt
Telegraph Rd ( 8,807 SF)
P-23 Town Center Walkway ( Weekly) $ 281.19
Greenbelt/Hardscape/Planter
Town Center-Alburtis to Civic Center
Telegraph Rd to Clarke Estate (18,685 SF)
P-24* Telegraph & Norwalk (Bi-monthly) $ 150.00
Empty Lot (NW Corner) (38012 SF)
P-25* Lakeland & Laurel (Bi-Monthly) $ 150.00
Empty Lot (NE Corner)
Subtotal P-01 thru P-25 $ 36,255.21
DETAILED SERVICE AREA FEE SCHEDULE
SERVICE AREA # 3-Facilities
Site # Site Name
Requested 5%
Increase for Fiscal
year 2024/2025:
*New Locations
F-01 Aquatic Center (weekly) $ 501.28
Greenbelt/Planter
Pioneer Blvd to Clarke Estate
F-02 City Hall- Groundskeeper Services $ 5,012.75
Parking Lots
Planters/Hardscape
F-03 City Yard (Weekly/Bi-Weekly Nov-Feb) $ 389.88
Greenbelt
Emmens Way (11,538 SF)
F-04 Civic Center (Weekly) $ 1,336.73
Greenbelt/Hardscape
Telegraph Rd and Pioneer Blvd ( 85,406 SF)
F-05 Clarke Estate - Groundskeeper Services $ 5,346.94
Park/Planters/Hardscape
F-06 Clarke Estate - Groundskeeper Services $ 830.59
Special Events
On-Call Services-4 hr. Minimum
(After normal work hours, weekends and holidays )
April-November (8 months)
F-07 Fire Station Headquarters (Weekly) $ 334.18
11300 Greenstone Ave
Greenbelt (11,762 SF)
F-08 Fire Station No. 4 (weekly) $ 334.18
11736 Telegraph Rd (2,400 SF)
Greenbelt
F-09* Fire Station # 1 Headquarters (weekly) $ 870.00
11300 Greenstone Ave
(Patios, Pond, and Back Parking Areas) (43518 SF)
F-10* Fire Station # 2 (weekly) $ 305.00
8634 Dice Rd
Front Landscape (4404 SF)
F-11* Fire Station #3 (weekly)
15517 Carmenita Rd $ 155.00
Front Landscape (2061 SF)
Subtotal F-01 thru F-11 $ 15,416.53
CITY OF SANTA FE SPRINGS
LANDSCAPE MAINTENANCE SERVICES AGREEMENT
WITH
MERCHANTS LANDSCAPE SERVICES, INC.
This Landscape Maintenance Services Agreement ("Agreement") is made and effective as of the 151 of August, 2020 ("Effective Date"), by and between the City of Santa Fe Springs, a California municipal corporation, ("City") and Merchants Landscape Services, Inc., a California corporation ("Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. TERM
This Agreement shall commence on August 1, 2020, and shall remain and continue in effect for a period of three years, unless sooner terminated pursuant to the provisions of this Agreement. The City shall have the option to extend the term for two additional oneyear periods upon City Council approval.
2. SERVICES
Contractor shall perform the services described and set forth in the City's Request for Proposals attached hereto as Exhibit A and Contractor's Proposal attached hereto as Exhibit B ("Services"), both incorporated herein as though set forth in full.
3. PERFORMANCE
Contractor shall at all times faithfully, competently and to the best of Contractor's ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor under this Agreement.
4. CITY MANAGEMENT
The City Manager or designee shall represent the City in all matters pertaining to the administration of this Agreement.
5. PAYMENT
A. The City agrees to pay Contractor for Services satisfactorily performed the monthly amount of $74,982.68 ($899,792.16 per year) for the Agreement term, in accordance with the fees set forth in Exhibit B.
B. Contractor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager or designee. Contractor shall be compensated for any additional services in the amounts and in the manner as agreed to in writing by the City and Contractor at the time the City's written authorization is given to Contractor for the performance of said services.
C. Contractor will submit invoices monthly for actual Services performed. Payment shall be made within thirty (30) days of receipt of each invoice as to all nondisputed fees. If the City disputes any of Contractor's Services or fees, it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this Agreement shall be made within forty-five (45) days of receipt of an invoice therefor.
6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE A The City may at any time, for any reason, without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon Contractor at least ninety (90) days' prior written notice. Upon receipt of said notice, Contractor shall immediately cease all Services under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement.
B. In the event this Agreement is terminated pursuant to this section, the City shall pay to Contractor the actual value of the Services performed up to the time of termination, unless the City disputes any of the Services performed or fees. Upon termination of the Agreement pursuant to this section, Contractor will submit an invoice to the City pursuant to Section 5.
7. DEFAULT OF CONTRACTOR
If the City determines that Contractor is in default in the performance of any of the terms or conditions of this Agreement, the City shall serve Contractor a written notice of the default. Contractor shall have seven (7) days after service of said notice to cure the default. In the event that Contractor fails to cure the default within such period of time or fails to present the City with a written plan for the diligent cure of default if such default cannot be cured within seven days, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. The City shall also have the right to offset against the amount of any fees due to Contractor any costs incurred by the City as a result of Contractor's default.
8. OWNERSHIP OF DOCUMENTS
A Contractor shall maintain complete and accurate records with respect to tasks, costs, expenses, receipts, and other such information required by the City that relate to the performance of Services under this Agreement. Contractor shall maintain adequate records of Services provided in sufficient detail to permit an evaluation of Services. All such records shall be maintained in accordance with Landscape Maintenance Services
2 generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the representatives of the City or its designees at reasonable times to such books and records; shall give the City the right to examine and audit said books and records; shall permit the City to make transcripts or copies therefrom as necessary; and shall allow inspection of all Services, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.
B. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the Services shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of Contractor. With respect to computer files, Contractor shall make available to the City, at the Contractor's office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files. Contractor hereby grants to the City all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by Contractor in the course of providing the Services under this Agreement.
9. INDEMNIFICATION AND DEFENSE
A. Indemnity.
To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the City and any and all of its officials, officers, employees, agents, and/or volunteers ("Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses, including attorney's fees and costs, caused in whole or in part by the acts, errors, or omissions of Contractor, its officers, agents, employees, or subcontractors (or any agency or individual that Contractor shall bear the legal liability thereof) in the performance of Services under this Agreement.
B. Duty to Defend.
In the event the City, its officials, officers, employees, agents, and/or volunteers are made a party to any claim, action, lawsuit, or other adversarial proceeding ("Action") arising from the performance of the Services under this Agreement, whether or not Contractor is named in such Action, and upon demand by the City, Contractor shall defend the City at Contractor's sole cost, or at the City's option, to reimburse the City for its costs of defense, including reasonable attorney's fees and costs incurred in the defense.
Landscape Maintenance Services
3 C. Payment by the City for Services is not a condition precedent to enforcement of this section. Contractor's duty to defend, indemnify, and hold harmless the City shall not extend to the City's sole or active negligence. In the event of any dispute between Contractor and the City as to whether liability arises from the sole or active negligence of the City or its officials, officers, employees, agents, and/or volunteers, Contractor will be obligated to pay for the City's defense until such time as a final judgment has been entered adjudicating the City as solely or actively negligent. Contractor will not be entitled in the absence of such a determination to any reimbursement of defense costs including, but not limited to, attorney's fees, expert fees and costs of litigation.
10. INSURANCE
Contractor shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached hereto and made a part of this Agreement.
11. INDEPENDENT CONTRACTOR
A. Contractor is and shall at all times remain as to the City a wholly independent Contractor and/or independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither the City nor any of its officers, employees, or agents shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents, except as set forth in this Agreement.
Contractor shall not at any time or in any manner represent that Contractor or any of Contractor's officers, employees, or agents are in any manner officers, employees, or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation, or liability whatever against the City, or bind the City in any manner.
B. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, the City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for the City. The City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. Contractor shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Contractor and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Contractor shall indemnify and hold the City harmless from any and all taxes, assessments, penalties, and interest asserted against the City by reason of the independent contractor relationship created by this Agreement. Contractor further agrees to indemnify and hold the City harmless from any failure of Contractor to comply with the applicable worker's compensation laws. The City shall have the right to offset Landscape Maintenance Services
4 against the amount of any fees due to Contractor under this Agreement as a result of Contractor's failure to promptly pay to the City any reimbursement or indemnification arising under this paragraph.
C. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing Services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless the City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.
D. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by the City, including but not limited to eligibility to enroll in PERS as an employee of the City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
12. LEGAL RESPONSIBILITIES
Contractor shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of Services pursuant to this Agreement. Contractor shall at all times observe and comply with all such laws and regulations. The City and its officials, officers, employees, and agents, shall not be liable at law or in equity occasioned by failure of Contractor to comply with this Section.
13. UNDUE INFLUENCE
Contractor declares and warrants that no undue influence or pressure was used against or in concert with any officer or employee of the City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City has or will receive compensation, directly or indirectly, from Contractor, or from any officer, employee or agent of Contractor, in connection with this Agreement or any Services to be conducted as a result of this Agreement. Violation of this section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.
14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of the City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Services during Landscape Maintenance Services
5 his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any Agreement or sub-agreement, or the proceeds thereof, for Services to be performed under this Agreement.
15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
A. All information gained by Contractor in performance of this Agreement shall be considered confidential and shall not be released by Contractor without the City's prior written authorization, unless the information is clearly public. Contractor, its officers, employees, agents, or subcontractors, shall not without written authorization from the City Manager or designee, or unless requested by the City's attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the Services performed under this Agreement or relating to the City. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives the City notice of such court order or subpoena.
B. Contractor shall promptly notify the City should Contractor, its officers, employees, agents, and/or subcontractors be served with any summons, complaint, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request ("Discovery"), court order, or subpoena from any person or party regarding this Agreement and the Services performed hereunder or the City, unless the City is a party to any lawsuit, arbitration, or administrative proceeding connected to such Discovery, or unless Contractor is prohibited by law from informing the City of such Discovery. The City retains the right, but has no obligation, to represent Contractor and/or be present at any deposition, hearing, or similar proceeding as allowed by law. Unless the City is a party to the lawsuit, arbitration, or administrative proceeding and is adverse to Contractor in such proceeding, Contractor agrees to cooperate fully with the City and to provide the opportunity to review any response to discovery requests provided by Contractor. However, the City's right to review any such response does not imply or mean the right by the City to control, direct, or rewrite said response, or that the City has an obligation to review any such response or verifies any response it has reviewed.
16. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mail by the United States Postal Service, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:
Landscape Maintenance Services
6 To the City:
To Contractor:
17. ASSIGNMENT
City of Santa Fe Springs
11710 E. Telegraph Road
Santa Fe Springs, CA 90670
Attention: Director of Public Works
Mark Brower, President
Merchant Landscape Services
151 O S. Lyon Street
Santa Ana, CA 92705
Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Before retaining or contracting with any subcontractor for any services under this Agreement, Contractor shall provide the City with the identity of the proposed subcontractor, a copy of the proposed written contract between Contractor and such subcontractor which shall include and indemnity provision similar to the one provided herein and identifying the City as an indemnified party, or an incorporation of the indemnity provision provided herein, and proof that such proposed subcontractor carries insurance at least equal to that required by this Agreement or obtain a written waiver from the City for such insurance.
18. LICENSES
At all times during the term of this Agreement, Contractor shall have in full force and effect all licenses required of it by law for the performance of the Services described in this Agreement.
19. GOVERNING LAW
The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City.
20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written and pertaining to the subject of this Agreement or with respect to the terms and conditions of this Agreement shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.
Landscape Maintenance Services
7 21. AMENDMENTS
Any amendments to this Agreement must be in writing and executed by the parties hereto, or their respective successors and assigns, in order to be valid.
22. ATTORNEYS' FEES
In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.
23. CONSTRUCTION
The parties hereto have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
24. WAIVER
The delay or failure of any party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
25. SEVERABILITY
If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.
Landscape Maintenance Services
8 EXHIBIT A
REQUEST FOR PROPOSALS
EXHIBIT B
CONTRACTOR'S PROPOSAL
EXHIBIT C
INSURANCE REQUIREMENTS
Without limiting Contractor's indemnification of the City, and prior to commencement of Services, Contractor shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to the City. If the Contractor maintains higher limits than the minimum limits shown below, the City requires and shall be entitled to coverage for the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
General liability insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $5,000,000 per occurrence, $10,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted.
Automobile liability insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $5,000,000 combined single limit for each accident.
Workers' compensation insurance. Contractor shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at least $1,000,000 per accident for bodily injury or disease).
Contractor shall submit to the City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees, and volunteers.
Umbrella or excess liability insurance. Contractor shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer's liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall "follow form" to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.
Other provisions or requirements
Proof of insurance. Contractor shall provide certificates of insurance to the City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation. Insurance certificates and endorsements must be approved by the City's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time.
Duration of coverage. Contractor shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Contractor, or Contractor's agents, representatives, employees or subcontractors.
Primary/noncontributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by the City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City's own insurance or self-insurance shall be called upon to protect it as a named insured.
The City's rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, the City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by the City will be promptly reimbursed by Contractor or the City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, the City may immediately terminate this Agreement.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against the City, and shall require similar written express waivers and insurance clauses from each of its subcontractors.
Enforcement of Agreement provisions (non estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
Requirements not limiting. Requirements of specific coverage features or limits contained in this Agreement are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type.
Notice of cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide to the City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or non renewal of coverage for each required coverage.
Additional insured status. General liability policies shall provide or be endorsed to provide that the City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to the City and approved of in writing.
Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer's limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
Pass through clause. Contractor agrees to ensure that its subcontractors, and any other party involved with the Services who is brought onto or involved in the Services by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with contractors, subcontractors, and others engaged in the Services will be submitted to the City review.
The City's right to revise specifications. The City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to Contractor, the City and Contractor may renegotiate Contractor's compensation or come to some other agreement to address the additional cost.
Self-insured retentions. Any self-insured retentions must be declared to and approved by the City. The City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by the City.
Timely notice of claims. Contractor shall give the City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor's performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
Additional insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Services.
EXHIBITC
INSURANCE REQUIREMENTS
Without limiting Contractor's indemnification of the City, and prior to commencement of Services, Contractor shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to the City. If the Contractor maintains higher limits than the minimum limits shown below, the City requires and shall be entitled to coverage for the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
General liability insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $5,000,000 per occurrence, $10,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted.
Automobile liability insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $5,000,000 combined single limit for each accident.
Workers' compensation insurance. Contractor shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at least $1,000,000 per accident for bodily injury or disease).
Contractor shall submit to the City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees, and volunteers.
Umbrella or excess liability insurance. Contractor shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer's liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall "follow form" to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.
Other provisions or requirements
Proof of insurance. Contractor shall provide certificates of insurance to the City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation. Insurance certificates and endorsements must be approved by the City's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time.
Duration of coverage. Contractor shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Contractor, or Contractor's agents, representatives, employees or subcontractors.
Primary/noncontributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by the City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City's own insurance or self-insurance shall be called upon to protect it as a named insured.
The City's rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, the City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by the City will be promptly reimbursed by Contractor or the City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, the City may immediately terminate this Agreement.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against the City, and shall require similar written express waivers and insurance clauses from each of its subcontractors.
Enforcement of Agreement provisions (non estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
Requirements not limiting. Requirements of specific coverage features or limits contained in this Agreement are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type.
Notice of cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide to the City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
Additional insured status. General liability policies shall provide or be endorsed to provide that the City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to the City and approved of in writing.
Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer's limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
Pass through clause. Contractor agrees to ensure that its subcontractors, and any other party involved with the Services who is brought onto or involved in the Services by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with contractors, subcontractors, and others engaged in the Services will be submitted to the City review.
The City's right to revise specifications. The City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to Contractor, the City and Contractor may renegotiate Contractor's compensation or come to some other agreement to address the additional cost.
Self-insured retentions. Any self-insured retentions must be declared to and approved by the City. The City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by the City.
Timely notice of claims. Contractor shall give the City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor's performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
Additional insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Services.
1510 S Lyon Street., Santa Ana, CA 92705, (800) 645-4881 Office, (714) 972-3185 Fax January 18, 2024
Kevin J. Periman
City of Santa Fe Springs
12636 Emmens Way
Santa Fe Springs, CA 90670-3942
Regarding: City of Santa Fe Springs Landscape Maintenance Services – Contract Renewal 2024-2025 Dear Kevin,
We are grateful for your business these past years and Merchants Landscape Services agrees to extend its current landscape maintenance contract with the City of Santa Fe Springs for one (1) additional year fiscal year 2024-2025.
Since our last contract renewal 2023-2024 we received a 3% increase but we still having some difficulties to compensate for the past inflation increases in years 2022 9.59%, and 2023 4.06% averaging 6.83 % CPI. The inflation forecasts for 2024 should be 3.2% CPI.
Respectfully, please consider our request to get a 5% increase for the one (1) year, and all current terms, conditions and specifications will remain the same. Our request is necessary as a result of continued increases in costs such irrigation materials, seed, fertilizer, seasonal color, herbicides, dump fees, fuel, and labor.
Merchants looks forward to have the opportunity to meet with you and discuss in better details the above request.
Sincerely,
Martin Herrera
Branch Manager
Cc: Mark Brower
ATTACHMENT C
1510 S. Lyon St, Santa Ana, CA 92705, (800)645-4881 Office, (714)972-3185 Fax
May 2, 2024
Johnny Chavarria
City of Santa Fe Springs
12636 Emmens Way
Santa Fe Springs, CA 90670-3942
RE: City of Santa Fe Springs – Various Locations
Dear Johnny,
Merchants Landscape Services is pleased to submit the following proposal to add various locations into our current contract.
City of Santa Fe Springs
Not In Contract
Site
#: Site Names:
Approx.
Sq. Ft.
Monthly
Cost Notes:
1 Los Nietos Rd. (South
HOA Area) 8,139 $175.00 Planter: Weekly service
2 Norwalk Business Center
Art Walkway 6,304 $145.00 Planter: Weekly service
3 Florence New Median
Planter 3,645 $115.00 Planter: Weekly service
4 Telegraph & Norwalk
Empty Lot (NW corner) 38,012 $150.00 Bi-monthly service: keep weeds down and litter removal 5 Lakeland & Laurel Empty
Lot (NE corner) 32,307 $150.00 Bi-monthly service: keep weeds down and litter removal 6 Fire Station #1
Headquarters (Patios,
Pond, and Back Parking
Area)
43,518 $870.00
Turf and Planters: Patios Weekly
service, mowing Putting Green with
reel mower. Rear parking area weeds
and blowing twice a month
7 Fire Station #2 (Front
Landscape) 4,404 $305.00 Turf and Planters: Weekly service 8 Fire Station #3 (Front
Landscape) 2,061 $155.00 Turf and Planter: Weekly service Total SQ. FT. 138,390 $2,065.00
If you have any questions regarding this proposal, please contact Martin Herrera at (800) 645-4881.
Sincerely,
Martin Herrera
Branch Manager
CC: Juan Damian
ATTACHMENT D
ITEM # 30
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: RESOLUTION NO. 9918 - IMPLEMENTING ON-STREET PARKING RESTRICTIONS IN THE VICINITY OF 10608 FOREST STREET
DATE: July 16, 2024
RECOMMENDATION:
It is recommended that the City Council:
1) Adopt Resolution No. 9918 to prohibit the parking of vehicles on the street nightly between the hours of 9 PM and 6 AM on the east side of Forest Street from its intersection with Clark Street to 215′ south of the intersection; and 2) Take such additional, related, action that may be desirable.
FISCAL IMPACT
A fee in the amount of $290.86 will be collected from the applicant for the installation cost of parking restriction signage.
BACKGROUND
A letter was received from Tank Master, Inc. (Attachment A) requesting a parking restriction in front of their property located at 10608 Forest Street. They are experiencing problems with large trucks and other vehicles continuously parking in front of their property for multiple days, making it challenging to conduct their business.
ANALYSIS
The subject portion of Forest Street is a local industrial street located one block west of Bloomfield Avenue between Clark Street and Florence Avenue. The street is 48′ wide and carries one lane of traffic in each direction. The street is posted with 30 miles-per-hour speed limit signs. “No Stopping Anytime” restrictions currently exist on other portions of CITY COUNCIL AGENDA REPORT – MEETING OF JULY 16, 2024
Resolution No. 9918 – Implementing On-Street Parking Restrictions in the Vicinity of 10608 Forest Street