Santa Fe Springs City Council
August 22, 2024

Agenda

08.22.2024 CITY COUNCIL AGENDA.PDF
Meeting Materials

08.22.2024 CITY COUNCIL AGENDA PACKET.PDF

1. Documents:

2. Documents:

CITY OF SANTA FE SPRINGS

ADJOURNED MEETINGS OF THE PUBLIC FINANCING

AUTHORITY, WATER UTILITY AUTHORITY, HOUSING

SUCCESSOR, SUCCESSOR AGENCY, AND CITY COUNCIL
AGENDA
THURSDAY, AUGUST 22, 2024
AT 5:00 P.M.

CITY HALL COUNCIL CHAMBERS
11710 TELEGRAPH ROAD
SANTA FE SPRINGS, CA 90670

CITY COUNCIL
Jay Sarno, Mayor
William K. Rounds, Mayor Pro Tem
Juanita Martin, Councilmember
Annette Rodriguez, Councilmember
Joe Angel Zamora, Councilmember

CITY MANAGER CITY ATTORNEY
René Bobadilla, P.E. Ivy M. Tsai

CITY STAFF
Assistant City Manager Nicholas Razo
Fire Chief Chad Van Meeteren
Police Chief Aviv Bar
Director of Community Services Maricela Balderas
Director of Finance Lana Dich
Director of Parks & Recreation Gus Hernandez
Director of Community Development Cuong Nguyen
Director of Police Services Dino Torres
Director of Public Works James Enriquez
August 22, 2024: City Council Meeting Page 2 of 11

NOTICES
This City Council Meeting (“Council”) will be held in person and will meet at City Hall – City Council Chambers, 11710 E. Telegraph Road, Santa Fe Springs, California. The meeting will be live streamed on the City’s YouTube Channel and can be accessed on the City’s website via the following link:
https://santafesprings.org/city_council/city_council_meetings/index.php Americans with Disabilities Act: In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s Office. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

SB 1439: Effective January 1, 2023, City Council Members are subject to SB 1439 and cannot participate in certain decisions for a year after accepting campaign contributions of more than $250 from an interested person. The Council Member would need to disclose the donation and abstain from voting.

Public Comments: The public is encouraged to address City Council on any matter listed on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council on the day of the meeting, please fill out a speaker card provided at the door and submit it to City Clerk staff. You may also submit comments in writing by sending them to the City Clerk's Office at [email protected]. All written comments received by 12:00 p.m. the day of the City Council Meeting will be distributed to the City Council and made a part of the official record of the meeting. Written comments will not be read at the meeting, only the name of the person submitting the comment will be announced. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

Please Note: Staff reports and supplemental attachments are available for inspection at the office of the City Clerk in City Hall, during regular business hours 7:30 a.m. – 5:30 p.m., Monday – Thursday. Telephone: (562) 868-0511.

August 22, 2024: City Council Meeting Page 3 of 11

CALL TO ORDER

ROLL CALL

PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, the general public may address the City Council on closed session items only.

Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the City Council.

1. CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code section 54956.9(d)(2): One case

2. CLOSED SESSION

PUBLIC EMPLOYMENT
(Pursuant to California Government Code Section 54957(b)(1)) TITLE: City Manager Evaluation

CLOSED SESSION REPORT
REGULAR SESSION – BEGINNING AT 6:00 P.M.

INVOCATION

PLEDGE OF ALLEGIANCE

INTRODUCTIONS

PRESENTATIONS

3. RECOGNITION OF BEAUTIFICATION AWARD WINNERS
(COMMUNITY SERVICES)

4. SOCIAL MEDIA ANALYTICS (COMMUNITY SERVICES)

CHANGES TO AGENDA

PUBLIC COMMENTS ON NON-AGENDA & NON-PUBLIC HEARING AGENDA ITEMS At this time, the general public may address the City Council on both non-agenda and nonpublic hearing agenda items. Comments relating to public hearing items will be heard during the public hearing. Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the City Council.

August 22, 2024: City Council Meeting Page 4 of 11

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST

PUBLIC FINANCING AUTHORITY, WATER UTILITY AUTHORITY, HOUSING

SUCCESSOR, SUCCESSOR AGENCY, AND CITY COUNCIL AGENDA
PUBLIC HEARING – NONE

OLD BUSINESS

5. APPROVE PROFESSIONAL SERVICE AGREEMENT WITH INFOSEND, INC. FOR

PRINT AND MAIL SERVICES FOR WATER UTILITY BILLING (FINANCE) RECOMMENDATION: It is recommended that the City Council:
1) Authorize the City Manager to execute a two-year Water Utility billing services agreement with InfoSend, Inc. (InfoSend) for FY 2024-25 through FY 2026-27; and
2) Authorize the City Manager to approve extension options for FY 2027-28 through FY 2028-29 of the agreement, if needed.

6. AMENDMENT NO. 1 TO FACILITY USE AGREEMENT FOR ATHLETIC FIELDS

AND FACILITIES WITH METROPOLITAN LITTLE LEAGUE TO INCLUDE

ENFUEGOU FOR FALL RECREATION BASEBALL PROGRAM AND FIELD

RENOVATIONS (PARKS & RECREATION)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Amendment No. 1 amending the Facility Use Agreement for Athletic Fields and Facilities with Metropolitan Little League to include EnFuegoU for fall recreation baseball program and field renovations; and
2) Take such additional, related action that may be desirable.

REGULAR BUSINESS – NONE

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a Councilmember wishes to discuss should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.

PUBLIC FINANCING AUTHORITY

7. MINUTES OF THE JUNE 4 AND JULY 16, 2024 PUBLIC FINANCING AUTHORITY

MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Public Financing Authority:

August 22, 2024: City Council Meeting Page 5 of 11
1) Approve the minutes as submitted.

8. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED

THROUGH THE CITY OF SANTA FE SPRINGS PUBLIC FINANCING AUTHORITY (PFA) (FINANCE)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Receive and file the report.

WATER UTILITY AUTHORITY

9. MINUTES OF THE JUNE 4 AND JULY 16, 2024 WATER UTILITY AUTHORITY

MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Approve the minutes as submitted.

10. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED

THROUGH THE CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY (WUA) (FINANCE)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Receive and file the report.

HOUSING SUCCESSOR

11. MINUTES OF THE JUNE 4 AND JULY 16, 2024 HOUSING SUCCESSOR

MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Housing Successor:
1) Approve the minutes as submitted.

SUCCESSOR AGENCY

12. MINUTES OF THE JUNE 4 AND JULY 16, 2024 SUCCESSOR AGENCY

MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Successor Agency:
1) Approve the minutes as submitted.

CITY COUNCIL
August 22, 2024: City Council Meeting Page 6 of 11

13. MINUTES OF THE JUNE 4 AND JULY 16, 2024 REGULAR AND SPECIAL CITY

COUNCIL MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.

14. PURCHASE OF FIREFIGHTER STRUCTURAL SAFETY EQUIPMENT (TURNOUTS) (FIRE)
RECOMMENDATION: It is recommended that the City Council:
1) Award of purchase to Municipal Emergency Services for $132,140.14 for nineteen (19) complete sets of firefighter safety turnout gear and associated structural fire protective equipment; and
2) Take such additional, related, action that may be desirable.

15. CALIFORNIA STATE LIBRARY GRANT AWARDS FOR EBOOKS FOR ALL AND

PLAY FOR ALL-POP UP AND PLAY PROGRAMS AT THE SANTA FE SPRINGS

CITY LIBRARY (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Approve and authorize the Director of Community Services to execute the agreements for eBooks for All and Play for All- Pop Up and Play grant awards by the California State Library; and
2) Approve the recognition of $35,064 in grant funds awarded by the California State Library, with $12,000 allocated for the eBooks for All program and $23,064 allocated for the Play for All Grant; Pop Up & Play Program, and authorize the deposit of these funds into the Library & Cultural Services Administration's State Grants/Subventions revenue account (No. 10105699-442000); and 3) Approve an increase in expense authority by $35,064 in the Library & Cultural Services Administration's Audio-Visual expenditure account (No. 10105699- 523010) to allow for the expenditure of the grant funds; and 4) Take such additional, related, action that may be desirable.

16. CITY-WIDE BRANDING SERVICES REQUEST FOR PROPOSALS
(COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:

August 22, 2024: City Council Meeting Page 7 of 11
1) Authorize the issuance of a City-Wide Branding Services Request for Proposals (Branding RFP) for the development of a new City brand and branding guide; and 2) Take such additional, related, action that may be desirable.

17. CITY WEBSITE DEVELOPMENT REQUEST FOR PROPOSALS
(COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the issuance of a City Website Development Request for Proposals (Website RFP) for the creation of a new City Website; and 2) Take such additional, related, action that may be desirable.

18. AGREEMENT AMENDMENT NO. 1 WITH T&L ENTERPRISES, INCORPORATED (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Approve Agreement Amendment No. 1 with T&L Enterprises, Inc. for vending machine provision and operations; and
2) Authorize the City Manager, or City Manager’s Designee, to execute any future amendments to the Agreement with T&L Enterprises, Inc.; and 3) Take such additional, related, action that may be desirable.

19. RESOLUTION NO. 9924 – APPROVING BLANKET AUTHORITY TO FILE

APPLICATIONS FOR MEASURE A GRANT FUNDS (PARKS & RECREATION) RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 9924 approving blanket authority to file applications for Measure A grant funds; and
2) Take such additional, related action that may be desirable.

20. POLICE SERVICES STAGING FACILITY STORM DAMAGE – EMERGENCY

REPAIRS UPDATE (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Pursuant to Santa Fe Springs Municipal Code Section 34.23 and California Public Contract Code Section 22050, by a four-fifths vote authorize continuing the repairs without competitive bidding; and
August 22, 2024: City Council Meeting Page 8 of 11
2) Take such additional, related action that may be desirable.

21. FIRE STATION APPARATUS BAY DOORS REPLACEMENT – FINAL PAYMENT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Final Payment to GMAT, Inc. dba: Inland Overhead Door Co. of Colton, California for $27,620.00 (Less 5% Retention); and 2) Approve the final contract amount with GMAT, Inc. dba: Inland Overhead Door Co. in the amount of $234,400.00, including the aggregate change order amount of $25,400.00; and
3) Take such additional, related action that may be desirable.

22. AUTHORIZING ISSUING ANNUAL BLANKET PURCHASE ORDERS TO ZUMAR INDUSTRIES, INC. AND PACIFIC PRODUCTS AND SERVICES, LLC, FOR

TRAFFIC AND STREET SIGNS, RELATED ITEMS (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Authorizing awarding an annual blanket purchase orders to Zumar Industries, Inc. (Zumar) in the not-to-exceed amount of $50,000 per fiscal year for three (3) years; and
2) Authorizing awarding an annual blanket purchase orders to Pacific Products and Services, LLC (Pacific) in the not-to-exceed amount of $50,000 per fiscal year for three (3) years; and
3) Authorize the City Manager to take any further necessary actions regarding this matter.

23. JOINT TRANSFER TAX (RESOLUTION NO. 9926)
(COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Consider adopting the attached Joint Tax Transfer (Resolution No. 9926); or 2) Take such additional, related action that may be desirable.

24. ORDINANCE NO. 1147 – AMENDING CHAPTER 119 (RESERVED) OF TITLE 11 (BUSINESS REGULATIONS) OF THE SANTA FE SPRINGS MUNICIPAL CODE

TO ESTABLISH PROCEDURES RELATED TO SPECIAL EVENT PERMITS AND

DETERMINE THAT THE ACTION IS EXEMPT UNDER CEQA
(COMMUNITY DEVELOPMENT)
August 22, 2024: City Council Meeting Page 9 of 11
RECOMMENDATION: It is recommended that the City Council:
1) Find and determine that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3); and
2) Waive further reading and introduce Ordinance No. 1147 by title, amending Chapter 119 (Reserved) of Title 11 (Business Regulations) of the Santa Fe Springs Municipal Code; and
3) Take such additional, related, action that may be desirable.

25. SECOND READING OF ORDINANCE NO. 1143, TO AMEND SECTIONS 155.865 (APPEAL AND EFFECTIVE DATE) AND 155.866 (CITY COUNCIL TO HEAR APPEAL) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING), OF THE

SANTA FE SPRINGS MUNICIPAL CODE (COMMUNITY DEVELOPMENT) RECOMMENDATION: It is recommended that the City Council:
1) Adopt Ordinance No. 1143:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS AMENDING SECTIONS 155.865 (APPEAL AND EFFECTIVE DATE) AND 155.866 (CITY COUNCIL TO HEAR APPEAL) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING), OF THE SANTA FE SPRINGS MUNICIPAL CODE.
2) Take such additional, related, action that may be desirable.

26. SECOND READING OF ORDINANCE NO. 1145 – AMENDING SECTIONS 155.062, 155.380, 155.450, 155.456, 155.460, 155.461, 155.535, AND 155.637, AND REPLACE SECTIONS 155.385 THROUGH 155.404 (NONCONFORMING USES) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING), OF THE SANTA FE SPRINGS MUNICIPAL CODE, AND TO AMEND SECTION 157.03 WITHIN TITLE 15 (LAND USE), CHAPTER 157 (WIRELESS TELECOMMUNICATIONS

FACILITIES), OF THE SANTA FE SPRINGS MUNICIPAL CODE
(COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Ordinance No. 1145:

AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING
SECTIONS 155.062, 155.380, 155.450, 155.456, 155.460, 155.461, 155.535, AND 155.637, AND REPLACING SECTIONS 155.385
THROUGH 155.404 (NONCONFORMING USES) WITHIN TITLE 15
(LAND USE), CHAPTER 155 (ZONING), AND AMENDING SECTION
August 22, 2024: City Council Meeting Page 10 of 11
157.03 WITHIN TITLE 15 (LAND USE), CHAPTER 157 (WIRELESS

TELECOMMUNICATIONS FACILITIES), OF THE SANTA FE SPRINGS MUNICIPAL CODE.
2) Take such additional, related action that may be desirable.

27. BUDGET REVISION – HOUSING ELEMENT OVERAGES
(COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Approve a revision to the original Targeted Zoning Code Amendments budget to cover time and material needed to address the California Housing and Community Development (HCD) comments on the City’s 2021-2029 Housing Element; and 2) Additional appropriation in the amount of $18,000 to cover the overages for the additional work needed to address HCD comments; and
3) Take such additional, related action that may be desirable.

28. ON-CALL PROFESSIONAL ENVIRONMENTAL CONSULTING SERVICES –

AWARD OF CONTRACT TO ECORP, ECOTIERRA, EPD SOLUTIONS,
SAGECREST PLANNING+ENVIRONMENTAL, T&B PLANNING, AND UES (COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Professional Services Agreements with ECORP, EcoTierra, EPD Solutions, Sagecrest Planning+Environmental, T&B Planning, and UES for OnCall Professional Environmental Consulting Services; and 2) Take such additional, related action that may be desirable.

29. APPROVE AN APPROPRIATION ADJUSTMENT AND AWARD PROFESSIONAL

GRANT CONSULTING SERVICES TO STEARNS, CONRAD & SCHMIDT
CONSULTING ENGINEERS, INC. (SCS ENGINEERS)
(COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Approve an appropriation adjustment to recognize the $350,000 Equitable Community Revitalization Grant (ECRG) from the Department of Toxic Substance Control (DTSC).
2) Award a contract to SCS Engineers for professional grant consulting services for the ECRG Round 2 Cleanup Workplan Assistance (CWA); and August 22, 2024: City Council Meeting Page 11 of 11
3) Take such additional, related action that may be desirable.

30. ORDINANCE NO. 1149 RELATING TO CITY COUNCIL REORGANIZATION (CITY ATTORNEY)
RECOMMENDATION: It is recommended that the City Council:
1) Read by title only, and waive further reading, Ordinance No. 1149:

AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS ADDING SECTION

30.22 TO CHAPTER 30 (CITY COUNCIL) OF TITLE III (ADMINISTRATION) OF

THE SANTA FE SPRINGS MUNICIPAL CODE RELATING TO CITY COUNCIL

REORGANIZATION
2) Take such additional, related, action that may be desirable.

APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS
COUNCIL COMMENTS/AB1234 COUNCIL CONFERENCE REPORTING
Council member announcements; requests for future agenda items; conference/meetings reports. Members of the City Council will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).

ADJOURNMENT
I, Fernando N. Muñoz, Deputy City Clerk for the City of Santa Fe Springs hereby certify that a copy of this agenda has been posted no less than 72 hours at the following locations; City’s website at www.santafesprings.org; Santa Fe Springs City Hall, 11710 Telegraph Road; Santa Fe Springs City Library, 11700 Telegraph Road; and the Town Center Plaza (Kiosk), 11740 Telegraph Road.

CITY OF SANTA FE SPRINGS

ADJOURNED MEETINGS OF THE PUBLIC FINANCING

AUTHORITY, WATER UTILITY AUTHORITY, HOUSING

SUCCESSOR, SUCCESSOR AGENCY, AND CITY COUNCIL
AGENDA
THURSDAY, AUGUST 22, 2024
AT 5:00 P.M.

CITY HALL COUNCIL CHAMBERS
11710 TELEGRAPH ROAD
SANTA FE SPRINGS, CA 90670

CITY COUNCIL
Jay Sarno, Mayor
William K. Rounds, Mayor Pro Tem
Juanita Martin, Councilmember
Annette Rodriguez, Councilmember
Joe Angel Zamora, Councilmember

CITY MANAGER CITY ATTORNEY
René Bobadilla, P.E. Ivy M. Tsai

CITY STAFF
Assistant City Manager Nicholas Razo
Fire Chief Chad Van Meeteren
Police Chief Aviv Bar
Director of Community Services Maricela Balderas
Director of Finance Lana Dich
Director of Parks & Recreation Gus Hernandez
Director of Community Development Cuong Nguyen
Director of Police Services Dino Torres
Director of Public Works James Enriquez
August 22, 2024: City Council Meeting Page 2 of 11

NOTICES
This City Council Meeting (“Council”) will be held in person and will meet at City Hall – City Council Chambers, 11710 E. Telegraph Road, Santa Fe Springs, California. The meeting will be live streamed on the City’s YouTube Channel and can be accessed on the City’s website via the following link:
https://santafesprings.org/city_council/city_council_meetings/index.php Americans with Disabilities Act: In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s Office. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

SB 1439: Effective January 1, 2023, City Council Members are subject to SB 1439 and cannot participate in certain decisions for a year after accepting campaign contributions of more than $250 from an interested person. The Council Member would need to disclose the donation and abstain from voting.

Public Comments: The public is encouraged to address City Council on any matter listed on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council on the day of the meeting, please fill out a speaker card provided at the door and submit it to City Clerk staff. You may also submit comments in writing by sending them to the City Clerk's Office at [email protected]. All written comments received by 12:00 p.m. the day of the City Council Meeting will be distributed to the City Council and made a part of the official record of the meeting. Written comments will not be read at the meeting, only the name of the person submitting the comment will be announced. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

Please Note: Staff reports and supplemental attachments are available for inspection at the office of the City Clerk in City Hall, during regular business hours 7:30 a.m. – 5:30 p.m., Monday – Thursday. Telephone: (562) 868-0511.

August 22, 2024: City Council Meeting Page 3 of 11

CALL TO ORDER

ROLL CALL

PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, the general public may address the City Council on closed session items only.

Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the City Council.

1. CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code section 54956.9(d)(2): One case

2. CLOSED SESSION

PUBLIC EMPLOYMENT
(Pursuant to California Government Code Section 54957(b)(1)) TITLE: City Manager Evaluation

CLOSED SESSION REPORT
REGULAR SESSION – BEGINNING AT 6:00 P.M.

INVOCATION

PLEDGE OF ALLEGIANCE

INTRODUCTIONS

PRESENTATIONS

3. RECOGNITION OF BEAUTIFICATION AWARD WINNERS
(COMMUNITY SERVICES)

4. SOCIAL MEDIA ANALYTICS (COMMUNITY SERVICES)

CHANGES TO AGENDA

PUBLIC COMMENTS ON NON-AGENDA & NON-PUBLIC HEARING AGENDA ITEMS At this time, the general public may address the City Council on both non-agenda and nonpublic hearing agenda items. Comments relating to public hearing items will be heard during the public hearing. Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the City Council.

August 22, 2024: City Council Meeting Page 4 of 11

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST

PUBLIC FINANCING AUTHORITY, WATER UTILITY AUTHORITY, HOUSING

SUCCESSOR, SUCCESSOR AGENCY, AND CITY COUNCIL AGENDA
PUBLIC HEARING – NONE

OLD BUSINESS

5. APPROVE PROFESSIONAL SERVICE AGREEMENT WITH INFOSEND, INC. FOR

PRINT AND MAIL SERVICES FOR WATER UTILITY BILLING (FINANCE) RECOMMENDATION: It is recommended that the City Council:
1) Authorize the City Manager to execute a two-year Water Utility billing services agreement with InfoSend, Inc. (InfoSend) for FY 2024-25 through FY 2026-27; and
2) Authorize the City Manager to approve extension options for FY 2027-28 through FY 2028-29 of the agreement, if needed.

6. AMENDMENT NO. 1 TO FACILITY USE AGREEMENT FOR ATHLETIC FIELDS

AND FACILITIES WITH METROPOLITAN LITTLE LEAGUE TO INCLUDE

ENFUEGOU FOR FALL RECREATION BASEBALL PROGRAM AND FIELD

RENOVATIONS (PARKS & RECREATION)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Amendment No. 1 amending the Facility Use Agreement for Athletic Fields and Facilities with Metropolitan Little League to include EnFuegoU for fall recreation baseball program and field renovations; and
2) Take such additional, related action that may be desirable.

REGULAR BUSINESS – NONE

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a Councilmember wishes to discuss should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.

PUBLIC FINANCING AUTHORITY

7. MINUTES OF THE JUNE 4 AND JULY 16, 2024 PUBLIC FINANCING AUTHORITY

MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Public Financing Authority:

August 22, 2024: City Council Meeting Page 5 of 11
1) Approve the minutes as submitted.

8. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED

THROUGH THE CITY OF SANTA FE SPRINGS PUBLIC FINANCING AUTHORITY (PFA) (FINANCE)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Receive and file the report.

WATER UTILITY AUTHORITY

9. MINUTES OF THE JUNE 4 AND JULY 16, 2024 WATER UTILITY AUTHORITY

MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Approve the minutes as submitted.

10. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED

THROUGH THE CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY (WUA) (FINANCE)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Receive and file the report.

HOUSING SUCCESSOR

11. MINUTES OF THE JUNE 4 AND JULY 16, 2024 HOUSING SUCCESSOR

MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Housing Successor:
1) Approve the minutes as submitted.

SUCCESSOR AGENCY

12. MINUTES OF THE JUNE 4 AND JULY 16, 2024 SUCCESSOR AGENCY

MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Successor Agency:
1) Approve the minutes as submitted.

CITY COUNCIL
August 22, 2024: City Council Meeting Page 6 of 11

13. MINUTES OF THE JUNE 4 AND JULY 16, 2024 REGULAR AND SPECIAL CITY

COUNCIL MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.

14. PURCHASE OF FIREFIGHTER STRUCTURAL SAFETY EQUIPMENT (TURNOUTS) (FIRE)
RECOMMENDATION: It is recommended that the City Council:
1) Award of purchase to Municipal Emergency Services for $132,140.14 for nineteen (19) complete sets of firefighter safety turnout gear and associated structural fire protective equipment; and
2) Take such additional, related, action that may be desirable.

15. CALIFORNIA STATE LIBRARY GRANT AWARDS FOR EBOOKS FOR ALL AND

PLAY FOR ALL-POP UP AND PLAY PROGRAMS AT THE SANTA FE SPRINGS

CITY LIBRARY (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Approve and authorize the Director of Community Services to execute the agreements for eBooks for All and Play for All- Pop Up and Play grant awards by the California State Library; and
2) Approve the recognition of $35,064 in grant funds awarded by the California State Library, with $12,000 allocated for the eBooks for All program and $23,064 allocated for the Play for All Grant; Pop Up & Play Program, and authorize the deposit of these funds into the Library & Cultural Services Administration's State Grants/Subventions revenue account (No. 10105699-442000); and 3) Approve an increase in expense authority by $35,064 in the Library & Cultural Services Administration's Audio-Visual expenditure account (No. 10105699- 523010) to allow for the expenditure of the grant funds; and 4) Take such additional, related, action that may be desirable.

16. CITY-WIDE BRANDING SERVICES REQUEST FOR PROPOSALS
(COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:

August 22, 2024: City Council Meeting Page 7 of 11
1) Authorize the issuance of a City-Wide Branding Services Request for Proposals (Branding RFP) for the development of a new City brand and branding guide; and 2) Take such additional, related, action that may be desirable.

17. CITY WEBSITE DEVELOPMENT REQUEST FOR PROPOSALS
(COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the issuance of a City Website Development Request for Proposals (Website RFP) for the creation of a new City Website; and 2) Take such additional, related, action that may be desirable.

18. AGREEMENT AMENDMENT NO. 1 WITH T&L ENTERPRISES, INCORPORATED (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Approve Agreement Amendment No. 1 with T&L Enterprises, Inc. for vending machine provision and operations; and
2) Authorize the City Manager, or City Manager’s Designee, to execute any future amendments to the Agreement with T&L Enterprises, Inc.; and 3) Take such additional, related, action that may be desirable.

19. RESOLUTION NO. 9924 – APPROVING BLANKET AUTHORITY TO FILE

APPLICATIONS FOR MEASURE A GRANT FUNDS (PARKS & RECREATION) RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 9924 approving blanket authority to file applications for Measure A grant funds; and
2) Take such additional, related action that may be desirable.

20. POLICE SERVICES STAGING FACILITY STORM DAMAGE – EMERGENCY

REPAIRS UPDATE (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Pursuant to Santa Fe Springs Municipal Code Section 34.23 and California Public Contract Code Section 22050, by a four-fifths vote authorize continuing the repairs without competitive bidding; and
August 22, 2024: City Council Meeting Page 8 of 11
2) Take such additional, related action that may be desirable.

21. FIRE STATION APPARATUS BAY DOORS REPLACEMENT – FINAL PAYMENT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Final Payment to GMAT, Inc. dba: Inland Overhead Door Co. of Colton, California for $27,620.00 (Less 5% Retention); and 2) Approve the final contract amount with GMAT, Inc. dba: Inland Overhead Door Co. in the amount of $234,400.00, including the aggregate change order amount of $25,400.00; and
3) Take such additional, related action that may be desirable.

22. AUTHORIZING ISSUING ANNUAL BLANKET PURCHASE ORDERS TO ZUMAR INDUSTRIES, INC. AND PACIFIC PRODUCTS AND SERVICES, LLC, FOR

TRAFFIC AND STREET SIGNS, RELATED ITEMS (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Authorizing awarding an annual blanket purchase orders to Zumar Industries, Inc. (Zumar) in the not-to-exceed amount of $50,000 per fiscal year for three (3) years; and
2) Authorizing awarding an annual blanket purchase orders to Pacific Products and Services, LLC (Pacific) in the not-to-exceed amount of $50,000 per fiscal year for three (3) years; and
3) Authorize the City Manager to take any further necessary actions regarding this matter.

23. JOINT TRANSFER TAX (RESOLUTION NO. 9926)
(COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Consider adopting the attached Joint Tax Transfer (Resolution No. 9926); or 2) Take such additional, related action that may be desirable.

24. ORDINANCE NO. 1147 – AMENDING CHAPTER 119 (RESERVED) OF TITLE 11 (BUSINESS REGULATIONS) OF THE SANTA FE SPRINGS MUNICIPAL CODE

TO ESTABLISH PROCEDURES RELATED TO SPECIAL EVENT PERMITS AND

DETERMINE THAT THE ACTION IS EXEMPT UNDER CEQA
(COMMUNITY DEVELOPMENT)
August 22, 2024: City Council Meeting Page 9 of 11
RECOMMENDATION: It is recommended that the City Council:
1) Find and determine that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3); and
2) Waive further reading and introduce Ordinance No. 1147 by title, amending Chapter 119 (Reserved) of Title 11 (Business Regulations) of the Santa Fe Springs Municipal Code; and
3) Take such additional, related, action that may be desirable.

25. SECOND READING OF ORDINANCE NO. 1143, TO AMEND SECTIONS 155.865 (APPEAL AND EFFECTIVE DATE) AND 155.866 (CITY COUNCIL TO HEAR APPEAL) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING), OF THE

SANTA FE SPRINGS MUNICIPAL CODE (COMMUNITY DEVELOPMENT) RECOMMENDATION: It is recommended that the City Council:
1) Adopt Ordinance No. 1143:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS AMENDING SECTIONS 155.865 (APPEAL AND EFFECTIVE DATE) AND 155.866 (CITY COUNCIL TO HEAR APPEAL) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING), OF THE SANTA FE SPRINGS MUNICIPAL CODE.
2) Take such additional, related, action that may be desirable.

26. SECOND READING OF ORDINANCE NO. 1145 – AMENDING SECTIONS 155.062, 155.380, 155.450, 155.456, 155.460, 155.461, 155.535, AND 155.637, AND REPLACE SECTIONS 155.385 THROUGH 155.404 (NONCONFORMING USES) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING), OF THE SANTA FE SPRINGS MUNICIPAL CODE, AND TO AMEND SECTION 157.03 WITHIN TITLE 15 (LAND USE), CHAPTER 157 (WIRELESS TELECOMMUNICATIONS

FACILITIES), OF THE SANTA FE SPRINGS MUNICIPAL CODE
(COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Ordinance No. 1145:

AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING
SECTIONS 155.062, 155.380, 155.450, 155.456, 155.460, 155.461, 155.535, AND 155.637, AND REPLACING SECTIONS 155.385
THROUGH 155.404 (NONCONFORMING USES) WITHIN TITLE 15
(LAND USE), CHAPTER 155 (ZONING), AND AMENDING SECTION
August 22, 2024: City Council Meeting Page 10 of 11
157.03 WITHIN TITLE 15 (LAND USE), CHAPTER 157 (WIRELESS

TELECOMMUNICATIONS FACILITIES), OF THE SANTA FE SPRINGS MUNICIPAL CODE.
2) Take such additional, related action that may be desirable.

27. BUDGET REVISION – HOUSING ELEMENT OVERAGES
(COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Approve a revision to the original Targeted Zoning Code Amendments budget to cover time and material needed to address the California Housing and Community Development (HCD) comments on the City’s 2021-2029 Housing Element; and 2) Additional appropriation in the amount of $18,000 to cover the overages for the additional work needed to address HCD comments; and
3) Take such additional, related action that may be desirable.

28. ON-CALL PROFESSIONAL ENVIRONMENTAL CONSULTING SERVICES –

AWARD OF CONTRACT TO ECORP, ECOTIERRA, EPD SOLUTIONS,
SAGECREST PLANNING+ENVIRONMENTAL, T&B PLANNING, AND UES (COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Professional Services Agreements with ECORP, EcoTierra, EPD Solutions, Sagecrest Planning+Environmental, T&B Planning, and UES for OnCall Professional Environmental Consulting Services; and 2) Take such additional, related action that may be desirable.

29. APPROVE AN APPROPRIATION ADJUSTMENT AND AWARD PROFESSIONAL

GRANT CONSULTING SERVICES TO STEARNS, CONRAD & SCHMIDT
CONSULTING ENGINEERS, INC. (SCS ENGINEERS)
(COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Approve an appropriation adjustment to recognize the $350,000 Equitable Community Revitalization Grant (ECRG) from the Department of Toxic Substance Control (DTSC).
2) Award a contract to SCS Engineers for professional grant consulting services for the ECRG Round 2 Cleanup Workplan Assistance (CWA); and August 22, 2024: City Council Meeting Page 11 of 11
3) Take such additional, related action that may be desirable.

30. ORDINANCE NO. 1149 RELATING TO CITY COUNCIL REORGANIZATION (CITY ATTORNEY)
RECOMMENDATION: It is recommended that the City Council:
1) Read by title only, and waive further reading, Ordinance No. 1149:

AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS ADDING SECTION

30.22 TO CHAPTER 30 (CITY COUNCIL) OF TITLE III (ADMINISTRATION) OF

THE SANTA FE SPRINGS MUNICIPAL CODE RELATING TO CITY COUNCIL

REORGANIZATION
2) Take such additional, related, action that may be desirable.

APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS
COUNCIL COMMENTS/AB1234 COUNCIL CONFERENCE REPORTING
Council member announcements; requests for future agenda items; conference/meetings reports. Members of the City Council will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).

ADJOURNMENT
I, Fernando N. Muñoz, Deputy City Clerk for the City of Santa Fe Springs hereby certify that a copy of this agenda has been posted no less than 72 hours at the following locations; City’s website at www.santafesprings.org; Santa Fe Springs City Hall, 11710 Telegraph Road; Santa Fe Springs City Library, 11700 Telegraph Road; and the Town Center Plaza (Kiosk), 11740 Telegraph Road.

ITEM # 5

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Lana Dich, Director of Finance
SUBJECT: APPROVE PROFESSIONAL SERVICE AGREEMENT WITH INFOSEND, INC. FOR PRINT AND MAIL SERVICES FOR WATER UTILITY BILLING DATE: August 22, 2024

RECOMMENDATIONS
It is recommended that the City Council:
1) Authorize the City Manager to execute a two-year Water Utility billing services agreement with InfoSend, Inc. (InfoSend) for FY 2024-25 through FY 2026-27; and 2) Authorize the City Manager to approve extension options for FY 2027-28 through FY 2028-29 of the agreement, if needed.

FISCAL IMPACT
The pricing proposed is based on per unit. Units can vary by mailing and by customer and can include paper, printing, return envelopes and inserts. InfoSend's pricing will be fixed for the first year, with future price increases allowed to account for increases in the cost of materials, labor, and other overhead in subsequent contract years. Thus, the annual cost of this service, including postage, based on existing volume, is expected to increase due to material costs and the increase in the USPS postage rate. It is anticipated that each bill will cost, on average, $0.55-0.70 to print and mail, resulting in an estimated cost savings of 35% per bill ($0.37). This does not include other fees associated with the service, such as processing and redesigning.

If approved, this agreement will be effective through June 30, 2027. The annual budget allocations are as follows:
 Year 1 (Effective Date – June 30, 2025) $60,000
 Year 2 (July 1, 2025 – June 30, 2026) $63,000
 Year 3 (July 1, 2026 – June 30, 2027) $66,150
CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024 Approve Professional Service Agreement With InfoSend, Inc. for Print and Mail Services for Water Utility Billing

 Year 4 (July 1, 2027 – June 30, 2028) (Optional) $69,458  Year 5 (July 1, 2028 – June 30, 2029) (Optional) $72,930 Total Cost: $331,538
The budget for this expenditures includes five (5) percent annual increases in anticipation of the potential cost changes previously mentioned. The agreement includes extension options for years 4 and 5. It is request the City Manager’s authorization to approve twoyear extensions.

Expenses associated with this agreement will be charged to Account No. 50442500 – 542050 (Finance Administration - Contract Services).

BACKGROUND
The Department of Finance is responsible for preparing and mailing water utility billing to customers. Staff currently complete this process in-house. Approximately 5,000 bills are sent every month. This amount does not includes other correspondence, such as delinquency notices, final termination notices, and miscellaneous notices. While the current process works, it is very time-consuming. It requires approximately forty-five (45) hours of staff time per month to print and prepare all bills for mailing. This process can take even longer if there are errors or issues with the City's printer.

It should also be noted that printing requires a specialized, high-volume printer. This equipment costs significantly more than a normal printer and requires high maintenance and repair costs.

Staff is seeking an option to outsource the printing and mailing process. Doing so will reduce the workload of staff currently assigned this task and allow them to spend more time providing customer service. Additionally, the service will include e-bill capabilities, streamlining the process by eliminating the need for staff to send individual emails to customers who prefer electronic copies of their bills.

DISCUSSION
Staff request that the City Council authorize the City Manager to establish an agreement with InfoSend to print and mail water utility bills and correspondence to customers. Upon approval of the agreement, InfoSend will receive bills and correspondence from City staff via secure upload, print, and mail the bills on behalf of the City. In addition, their eBusiness solution integrates with the City’s payment processor, Paymentus. This feature will allow the staff to email customer utility bills more efficiently and significantly reduce time spent on this process. Return mail, payments will continue to be received directly by the City. It is anticipated that that service will be in operation within sixty (60) days of executing the agreement.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024 Approve Professional Service Agreement With InfoSend, Inc. for Print and Mail Services for Water Utility Billing

Planning for bill printing and mailing services started approximately two (2) months ago.

Staff initially engaged a local Xerox representative about the possibility. The Xerox representative reviewed the existing equipment, current process, and desired scope of work. They determined they could provide resources to print and stuff billing envelopes; however, the City staff would still need to handle the mailing element and transmitting bills via email. Two (2) local vendors were also contacted. The local vendors were capable of handling the printing and mailing components but did not have the ability to integrate with the City’s payment processor and create a more efficient solution for emailing customer bills.

Using the City’s PlanetBids portal and other resources, the staff came across multiple agencies that engaged in a competitive process for similar services. One such agency was the City of Lincoln (CA). On April 11, 2023, Lincoln issued an RFP (RFP No. COL - 4112023) for Utility Bill Printing and Mailing Services. The RFP closed on May 23, 2023, and received a total of four (4) responses from the following vendors:
• Datamatx (Atlanta, GA)
• Ever View (Carol Stream, IL)
• InfoSend (Anaheim, CA)
• Matrix Imaging Solutions (Buffalo, NY)

InfoSend is a consultant based in Anaheim, CA that specializes in providing solutions for the public sector. They specifically offer data processing, printing, mailing, and payment services. InfoSend was the vendor selected through this process, and the City has the authority to use the associated agreement to procure its services. The City can use the agreement above to procure the necessary services without engaging in the standard bidding process pursuant to Santa Fe Springs Municipal Code Section 34.18B, Purchase By Bidding Required Generally; Exceptions, which states:

Purchases of supplies, equipment, and services shall be made pursuant to the procedures set forth in this subchapter, except for the following:

Cooperative or piggyback purchasing, which may consist of the following:

Cooperative purchasing with other public agencies, and with nonprofit groups or organizations established by public entities, provided that a competitive bidding process is used.

Contracts with suppliers who have been awarded contracts by the state or other local agencies for the purchase of supplies, equipment, and services under a competitive bidding process.

Purchasing supplies, equipment, or services through bid award lists of others, provided that competitive purchasing procedures similar to those required in the City were employed to create such bid award lists.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024 Approve Professional Service Agreement With InfoSend, Inc. for Print and Mail Services for Water Utility Billing

InfoSend currently has a customer base that includes several cities and water districts.

Staff is confident they can provide satisfactory services to help improve the efficiency of the water billing process.

In the upcoming months, the City will be transitioning to a new water utility billing software to replace the current software, Reflections. It is anticipated that upon making a selection, the services of InfoSend will easily transition to the new software. Alternatively, the City may consider other options for bill printing and mailing solutions.

SUMMARY/NEXT STEPS
It is requested that the City Council authorize the City Manager to execute a multi-year agreement with InfoSend to print and mail water bills. Approving this agreement will help ensure that bills are sent to customers in a timely manner.

ATTACHMENTS
A. InfoSend Agreement
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement (“Agreement”) is entered into by and between InfoSend, Inc. having its main office at 4240 E. La Palma Ave, Anaheim, California 92807 (“InfoSend”) and the City of Santa Fe Springs, having its main office at 11710 Telegraph Road, Santa Fe Springs, CA 90670 (“Client”). Client and InfoSend are collectively referred to herein as the “parties” and individually as a “party.”

RECITALS
WHEREAS, on August 6, 2023, the City of Lincoln, a California entity, entered into an Master Service Agreement for Professional Consultant Services with InfoSend for Print, Mail, and Materials for Utility Billing and Customer Outreach (“Contract”); and
WHEREAS, pursuant to the Client’s procurement policy, the Client is authorized to utilize cooperative bidding contracting to utilize contracts awarded by other public agencies when it is in the Client’s best interest to do so; and
WHEREAS, Section 12.8 of the Contract entered into between InfoSend and the City of Lincoln allows such cooperative agreements (“piggybacking”); and WHEREAS, the Client desires to enter into a cooperative purchase agreement with InfoSend for Printing and Mailing of Utility Bills according to the same terms and conditions set forth in the Contract between InfoSend and the City of Lincoln, with the exception of pricing considerations and a required postage deposit reflected in Appendix A, below.

NOW, THEREFORE, the parties hereto agree as follows:

1. Recitals. The foregoing recitals are true and correct and are a part of this Agreement.

2. Effective Date. The “Effective Date” shall be the date upon which this Agreement is fully executed by all parties.

3. Term. The initial term of this Agreement shall commence on the effective date of this Agreement and continue for a period of three (3) years (“Initial Term”) from the effective date. This Agreement will automatically renew for successive two (2) year periods (“Renewal Terms”) unless either Client or InfoSend provides the other party with at least sixty (60) days’ written notice prior to the end of the current term indicating that such party elects not to automatically renew the term of this Agreement. The party giving non-renewal notice may indicate if it prefers for the contract to be terminated at the end of the current term or to continue on a month-tomonth basis, if mutually agreeable to both parties.

3. Incorporation by Reference. The Agreement For Professional Services Between the City of Lincoln signed and dated August 8, 2023, titled “Agreement for Professional Services.”, consisting of seventeen (17) pages and all documents incorporated by reference therein, and InfoSend’s pricing considerations in Appendix A, are hereby incorporated by reference and made a part of this Agreement.

City of Santa Fe Springs InfoSend, Inc.

Name: Rene Bobadilla Name:

Title: City Manager Title:

Signature: Signature:

Date: Date:

APPENDIX A – PRICING REVISION
Due to the City of Santa Fe Springs, having a lower monthly volume than the City of Lincoln, pricing is given in the fees below.

InfoSend Data Processing, Print and Mail Pricing
Document Production Summary
All Document Types: One 8.5” x 11” page, up to two color duplex (2/2), including InfoSend standard envelopes.

Pricing reflects an estimated volume of 4,000 documents a month, with an approximate 2 billing runs per month. $0.186 per single page
mail piece
Finished mail pieces are delivered to the USPS within one (1) business day. If samples (proofs) are requested then the mailing will be completed within one day of sample approval. File upload deadline for next-day mailing is 3:00PM local time at the production facility designated for your account. If samples are required then they must be approved by 5:30PM local time for the file to be mailed by the next business day.

The below provides the components of the summary price given above (shaded green) as well as additional and optional pricing. Pricing is based on “Client Volume Assumptions” listed above and excludes applicable sales tax.

Data Processing
Setup Fee - Express PDF Input Files WAIVED
Setup Fee – Data Only Input Files WAIVED
Document Re-Design Fee $0.00
Data Processing Fee (per document) $0.02
Printing and Mailing Service
All Document Types Printing and Mailing Fee per Page with up to 2/2 Ink $0.102 USPS Postage – A postage deposit will be required prior to starting service Pass-through Print Color Options (colors per side)* $0.112 for 3/1 to 4/1 printing $0.117 for 4/4 printing
Inline Insert Print Fee* (Paper stock pricing below in Materials section) $0.102 Black printing $0.117 Color printing
Batch Fee (per mailing batch under (200 mail pieces) $10.00 Excess Pages Handwork Surcharge (per mail piece) $0.35
Address Updates – per “hit” (address that get updated) $0.35 NCOA or $0.35 ACS *Prices assume normal ink/toner coverage for business documents. Flood coating the entire page in color or other types of extremely high coverage designs may cost more or not be technically feasible. Extremely high coverage designs can cause content to bleed through to the other side of the page or to cause the page to curl too much to work properly with high-speed mail inserting equipment.

Materials
Standard 8.5” x 11” Paper Stock (per sheet) $0.016
Standard Double Window Outgoing #10 Envelope $0.026
Standard Single Window Return #9 Envelope $0.022
Outgoing Flat Envelope – used for mail pieces with excess pages $0.17 Insert Services
InfoSend Produced Quoted based on specification
Envelope Messaging (Snipes) Quoted based on specification Electronic Inserts $0.02
Inserting Fee - Fee to insert an InfoSend produced or Client provided marketing or informational insert. Client provided (drop-shipped) inserts must be professionally packaged and ready for usage. If folding is required then additional fees apply based on folding requirements. Minimum fee is $0.01 per insert for folding. If inserts are not professionally packaged and damaged in shipment or require additional labor to prepare for inserting then additional fees can apply.

Per item fee assumes the insert will be included in all mail pieces. Selective inserting is available but requirements must be reviewed on a case-by-case basis to determine if additional fees will apply for setup and handling. $0.02 per insert
Optional Document Services
Print Image Archiving (Per Document Image), with included USPS mail tracking $0.02 - For 12 Months of Retention $0.03 - For 24 Months of Retention
$0.04 - For 36 Months of Retention
Print Image Archive API Monthly Support Fee $100.00
Professional Services Rate (per hour) $175
Returned Mail Handling $0.35 per reported returned mail piece Remit Tracking $100 monthly support fee
Also due to the City of Santa Fe Springs having a lower monthly volume than the City of Lincoln, regarding the postage deposit referred to on page 15 of the contract for City of Lincoln, a revised postage deposit shall be required as follows. 4,000 mail pieces per month x $0.545 x 2 = $4,360.00
ITEM # 6

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Gus Hernandez, Director of Parks & Recreation
SUBJECT: AMENDMENT NO. 1 TO FACILITY USE AGREEMENT FOR ATHLETIC

FIELDS AND FACILITIES WITH METROPOLITAN LITTLE LEAGUE TO

INCLUDE ENFUEGOU FOR FALL RECREATION BASEBALL

PROGRAM AND FIELD RENOVATIONS
DATE: August 22, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Adopt Amendment No. 1 amending the Facility Use Agreement for Athletic Fields and Facilities with Metropolitan Little League to include EnFuegoU for fall recreation baseball program and field renovations ; and 2) Take such additional, related action that may be desirable.

FISCAL IMPACT
There is no fiscal impact associated with this amendment. All renovations, upgrades, and daily mowing services will be funded by EnFuegoU. The estimated costs of the renovation are expected to be approximately $60,000-$80,000 per field. The City’s contribution is limited to the provision of the 3-yard green waste bin and associated disposal services, as well as continuing to provide dragging services for the first game/practice of the day.

BACKGROUND
The City of Santa Fe Springs entered into an agreement with Metropolitan Little League (Metro) to facilitate baseball activities for the youth in our community. This partnership is essential in providing structured recreational opportunities and enhancing youth engagement in sports.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024

The original Facility Use Agreement between the City and Metro was approved on January 19, 2023, with an effective term from January 31, 2023, through January 31, 2026. The Agreement includes a provision for extending the term for up to two additional one-year periods upon mutual consent of the parties.

To further enhance the offerings under this partnership, Metro has enlisted the support of EnFuegoU to produce a fall recreation baseball program and undertake significant renovations and upgrades to the fields at Lake Center Athletic Park.

ANALYSIS
The proposed Amendment No. 1 to the Facility Use Agreement with Metropolitan Little League enhances the City’s efforts to promote youth sports and maintain quality recreational facilities. Through Metro Little League’s partnership with EnFuegoU in the fall recreation baseball program, the City strengthens community engagement and ensures a well-managed experience for participants. The amendment includes significant renovations to Fields #1, #2, and #3 at Lake Center Athletic Park, funded by EnFuegoU, which will improve the safety and quality of the playing fields. Additionally, the amendment introduces a comprehensive daily mowing plan to maintain the fields at an optimal level.

The amendment also includes crucial insurance requirements to mitigate liability risks, ensuring that all parties are adequately protected. Financially, the arrangement is beneficial to the City, as EnFuegoU will donate the major costs, allowing the City to maintain its obligations with minimal additional expense. Overall, the amendment aligns with the City’s strategic goals, enhancing recreational offerings and ensuring the continued upkeep of community assets.

ENVIRONMENTAL
The amendment is expected to have minimal environmental impact. Sustainable practices, such as efficient water usage through upgraded irrigation systems, careful fertilization and pest control, and responsible green waste disposal, are integral to the planned renovations and daily maintenance activities. These measures ensure that the field improvements enhance the park’s quality while aligning with the City’s commitment to environmental responsibility and sustainability.

DISCUSSION
The proposed Amendment No. 1 to the Facility Use Agreement introduces EnFuegoU as a key partner with Metro Little League in managing the fall recreation baseball program and overseeing significant renovations at Lake Center Athletic Park. EnFuegoU will handle various aspects of the program, including field preparation, renovations, and amenity upgrades, all at their own expense. The City will provide ongoing support through field dragging services and green waste disposal. Additionally, a comprehensive daily mowing plan has been outlined to maintain the fields in optimal condition. The amendment also includes insurance requirements to protect all parties involved. This CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024

collaborative effort enhances the City's recreational offerings and ensures the continued quality and safety of the facilities.

SUMMARY/NEXT STEPS
Upon approval of the recommended actions by the City Council, the City Clerk will obtain required signatures, work will commence, and league operations will begin.

ATTACHMENT(S):

A. Amendment #1
B. Use Agreement for Athletic Fields & Facilities
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

DEPARTMENT OF PARKS & RECREATION

AMENDMENT NUMBER ONE TO USE AGREEMENT

FOR ATHLETIC FIELDS & FACILITIES
This Amendment Number One ("Amendment") to the Use Agreement for Athletic Fields & Facilities ("Agreement") is made and entered into on this 22nd day of August, 2024, by and between the City of Santa Fe Springs ("City"), and Metropolitan Little League (“Organization”).

RECITALS:

A. WHEREAS, Organization has enlisted the support of EnFuegoU, a youth sports baseball and softball organization, to produce a fall recreation baseball program.

B. WHEREAS, under the umbrella of Organization, EnFuegoU has agreed to manage league marketing, registration, coaching, training, league operations, and daily field preparation at its own expense.

NOW, THEREFORE, the parties agree as follows:

SECTION 1. In addition to the use and terms and conditions thereof set forth in the Agreement, the City will allow Organization to use City facilities for a fall recreation baseball program in accordance with the following terms and conditions:

1. Organization Partnership with EnFuegoU:
o Organization, with the support of EnFuegoU, will produce a fall recreation baseball program.
o Organization, through EnFuegoU, will manage all aspects of the program, including league marketing, registration, coaching, training, league operations, and daily field preparation at their own expense.  Daily field preparation includes, but is not limited to, chalking and watering the fields.

2. City Services:
o The City will continue to provide dragging services for the first game/practice of the day at no cost to Organization, in accordance with the existing Agreement.

3. Field Renovations and Amenity Upgrades:
o Organization, through EnFuegoU at its own expense, will renovate Fields #1, #2, and #3 at Lake Center Athletic Park. This renovation includes, but is not limited to:
 Fraise mowing
 Leveling surfaces
 Adding topsoil
 Upgrading irrigation controllers, lines, and sprinklers  Installing home plates and base anchors
 Adding soil amendments
o In addition to the field renovations, EnFuegoU plans to upgrade certain amenities at their own expense, including:
 Installing new padding on the outfield fencing
 Upgrading the existing sound equipment
o The City will provide large dumpster bins for green waste disposal and will handle all green waste disposal.

4. Ongoing Maintenance Tasks – the following requirements are estimates and will be performed as agreed upon between the City and Organization in writing. o Mowing:
 Frequency: Mow the grass 6 times per week.
 Height: Maintain the grass height between 1.5 to 2.5 inches, adjusting based on the specific type of grass and weather conditions.
 Equipment: Use commercial-grade front throw reel mowers with sharp blades to ensure a clean cut and prevent damage to the grass. These mowers should be dedicated exclusively to this facility to ensure consistent quality and minimize wear and tear. o Edging and Trimming:
 Edging: Edge the grass along the infield, base paths, and warning tracks weekly to maintain clean, defined borders.
 Trimming: Trim around fences, dugouts, and other obstacles to ensure uniform grass height and appearance.
 Equipment: Dedicated commercial blade edger with a metal blade. o Irrigation:
 Frequency: Water the grass 2-5 times per week, depending on weather conditions and soil moisture levels.
 Irrigation Controller Maintenance: Inspect and maintain the irrigation system regularly to ensure even coverage and prevent overwatering or dry spots.
o Fertilization:
 Schedule: Apply a balanced, slow-release fertilizer 3-5 times per year, with adjustments based on soil tests and seasonal needs.  Application: Evenly distribute the fertilizer across all fields to promote consistent growth and color.
 Nutrient Monitoring: Conduct soil tests twice a year to monitor nutrient levels and adjust the fertilization plan as needed.  Safety: Ensure that any fertilizers used are safe for use on school grounds and meet all local and state regulations regarding the application of chemicals in areas frequented by children. o Aeration and Overseeding:
 Aeration: Perform core aeration 2-3 times a year to reduce soil compaction and improve water and nutrient penetration.
 Overseeding: Overseed the fields annually with winter rye grass in the fall to ensure a thick, healthy turf and fill in any bare or thin spots.
o Pest and Weed Control:
 Weed Management: Apply pre-emergent and post-emergent herbicides as needed to control weeds. Regularly inspect the fields for weed growth and remove any persistent weeds manually.  Pest Control: Monitor the fields for signs of pest infestations. Apply appropriate pesticides as necessary, following all safety guidelines and environmental regulations.
 Safety: All pesticides and herbicides used must be approved for use on school properties, ensuring they are safe for children and meet all relevant safety standards.
o Repairs and Renovations:
 Sod Replacement: Replace damaged or dead grass areas with new sod as needed.
 Topdressing: Apply a topdressing mix of sand and soil to level out uneven areas and improve drainage.
o Quality Assurance:
 Conduct weekly inspections of the fields to assess grass health, growth, and overall field conditions.
 Maintain records of all maintenance activities, including mowing, fertilization, irrigation, and pest control.
 Provide quarterly reports detailing the status of the grass, any issues encountered, and the actions taken to address them.

5. Concession Stand Operations:
o Organization, through EnFuegoU, will operate the concession stand during the fall recreation baseball program.

6. Volunteer Applications:
o Organization will ensure that EnFuegoU provides completed City Volunteer Applications for any volunteer that participates in the renovation project.

7. Insurance Requirements:
o EnFuegoU shall list the City and Organization as additionally insured on its general liability insurance policy.
o Proof of insurance reflecting these requirements shall be provided to the City prior to the commencement of any activities under this Amendment. o Insurance limits and terms shall be as approved by the City.

Section 2. All terms and conditions of the Agreement not specifically modified by this Amendment shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the date first written above.
[Signatures appear on the following page.]

METROPOLITAN LITTLE LEAGUE
By:
(Signature)

(Print Name)

(Title)

CITY OF SANTA FE SPRINGS

Jay Sarno,
Mayor
ATTEST:

Fernando Muñoz, CMC
Deputy City Clerk
APPROVED AS TO FORM:

Ivy M. Tsai
City Attorney

COMMUNITY SERVICES DEPARTMENT

PARKS & RECREATION SERVICES DIVISION

USE AGREEMENT FOR AT HLETIC FIELDS & FACILITIES
THIS AGREEMENT is made and entered into this ___ day of ________, 2023 , by and between the CITY OF SANTA FE SPRINGS, a California municipal corporation (hereinafter referred to as CITY and METROPOLITAN LITTLE LEAGUE, (hereinafter referred to as RECITALS:

A. It is CITY's desire to serve the public interest of the community by providing a program of organized youth sports; and
B. -profit organization that
non-exclusive
to any youth in the community; and
C. The goal and purpose of ORGANIZATION is to provide a baseball/softball sports program to the youth of the community.

D. In consideration of the mutual covenants and conditions contained herein, the parties do hereby agree as follows:

1. TERM OF AGREEMENT
This AGREEMENT shall remain in effect through January 31, 2026, unless terminated earlier at any time by either party giving to the other party at least thirty (30) days written notice of termination. The term of this AGREEMENT may be extended for up to two additional one-year periods upon mutual agreement of the parties.

2. USE OF PREMISES
A. CITY grants ORGANIZATION the right to use the following locations , subject to the terms and conditions of this Agreement:

Lake Center Athletic Park, located at 11641 Florence Avenue.

Betty Wilson Center, located at 11641 Florence Avenue, limited to the use of the food & beverage concession area (including snack bar & kitchen), and the adjoining west Library room.

Santa Fe Springs Athletic Fields, located at 10068 Pioneer Boulevard in Santa Fe Springs, and
Attachment B

The field at Lakeview Park, located at 10225 Jersey Avenue in Santa Fe Springs.

B. Use of the Subject Facilities is subject to the procedures, rules, and requirements set forth in the following exhibits attached to this AGREEMENT and incorporated herein by this reference:

Exhibit A: Facility Use Procedures and Rules
Exhibit B: Facility Use Requirements
Exhibit C: nsibilities
Exhibit D: Maintenance, Inspection, Improvements, and Signage These procedures, rules, and requirements are subject to revision from time to time by the CITY. CITY shall provide a copy of any revised exhibits to ORGANIZATION and such revised exhibit shall govern and replace the attached and be incorporated herein.

C. ORGANIZATION shall not permit the Subject Facilities or any part thereof to be used for:

1. The conduct of any offensive, noisy or dangerous activity.

2. The creation or maintenance of a public nuisance.

3. Anything which fails to comply with public regulations or rules of any public authority at any time, applicable to the Subject Facility; or

4. Any purpose or in any manner which will obstruct, interfere with or infringe upon the rights of the residents of adjoining properties.

3. REVOCATION
Any violation of this AGREEMENT by ORGANIZATION and/or any league run by ORGANIZATION using the Subject Facilities, may result in the immediate loss of use of the Subject Facilities. ORGANIZATION is responsible for payment of all costs and terms of
this AGREEMENT.

4. LEGAL COMPLIANCE
ORGANIZATION shall keep itself informed of City, State and Federal Laws, ordinances and regulations, which in any manner affect the performance of its activities pursuant to this AGREEMENT. ORGANIZATION shall at all times observe and comply with all such laws, ordinances and regulations. Neither CITY, nor its officers, volunteers, attorneys, agents or employees shall be liable at law or in equity as a result of ORGANIZATION's failure to comply with this section.

5. NO EXCLUSIVE RIGHT; NO TRANSFERABILITY
This AGREEMENT does not give the ORGANIZATION any right to the exclusive use of the Subject Facilities, restrooms, or any other public facility. ORGANIZATION agrees that the rights herein granted shall not be assigned to or transferable to any persons, teams, organizations, or leagues.

All alterations and additions to the Subject Facilities or surrounding grounds shall become the property of CITY. Nothing contained in this paragraph shall authorize ORGANIZATION to make or place any alterations, changes or improvements on the Subject Facilities without the prior written consent of CITY.

6. NOTICE
All notices respecting this AGREEMENT shall be served by certified mail, postage prepaid, addressed as follows:

To CITY: City of Santa Fe Springs
Community Services Department
Attention: Director of Community Services
9255 S. Pioneer Boulevard
Santa Fe Springs, CA 90670
To ORGANIZATION: Metropolitan Little League
Attention: President, Blake Carter
11641 Florence Ave.

Santa Fe Springs, CA 90670
Notice shall be deemed to have been served seventy-two (72) hours after the same has been deposited in the United States Postal Service.

7. ATTORNEYS FEES
Should any litigation or other legal action be commenced between the parties hereto to interpret or enforce the provisions of this AGREEMENT, in addition to any other relief to which the party may be entitled in law or equity, the prevailing party in such litigation or legal action shall be entitled to recover costs of suit and reasonable attorney's fees.

8. GOVERNING LAW
This AGREEMENT will be governed by and constructed in accordance with the laws of the State of California.

9. ASSIGNMENT
Neither this AGREEMENT nor any duties, rights or obligations under this AGREEMENT may be assigned by ORGANIZATION, either voluntarily or by operation of law without the express written consent of CITY.

10. INSURANCE
A. ORGANIZATION shall maintain insurance throughout the term of this Agreement in conformance with the requirements set forth below. ORGANIZATION will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth herein, ORGANIZATION agrees to amend, supplement or endorse the existing coverage to do so.

B. ORGANIZATION acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required ($2 million). Any insurance proceeds available to ORGANIZATION in excess of the limits and coverage identified in this AGREEMENT and which is applicable to a given loss, claim or demand, will be equally available to CITY.

C. ORGANIZATION shall provide the following types and amounts of insurance:

Commercial General Liability Insurance: ORGANIZATION shall maintain commercial general liability insurance including coverage for premises, products and completed operations, independent contractors/vendors, personal injury and contractual obligations.

The limits of ORGANIZATION
herein, but in no event shall provide combined single limits of coverage of not less than $2,000,000 per occurrence, $4,000,000 general aggregate. There shall be no cross liability exclusion for claims or suits by one insured against another.

D. Insurance procured pursuant to these requirements shall be written by insurers that are - or better
and a minimum financial size VII, and shall comply with the following:

1. ORGANIZATION agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insured CITY, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992 or similarly worded endorsement. ORGANIZATION also agrees to require all contractors, and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this AGREEMENT shall prohibit ORGANIZATION, or ORGANIZATION
the right of subrogation prior to a loss. ORGANIZATION agrees to waive subrogation rights against CITY regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

3. All insurance coverage and limits provided by Contractor and available or applicable to this AGREEMENT are intended to apply to the full extent of the policies. Nothing contained in this AGREEMENT or any other agreement relating to CITY or its operations limits the application of such insurance coverage.

4. None of the coverage required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to CITY and approved of in writing.

5. No liability policy shall contain any provision or definition that would serve to eliminate soemployee of the insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, modification and additional requirements by CITY, as the need arises. ORGANIZATION shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect CITY CITY
consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverage required and an additional insured endorsement to ORGANIZATION CITY
at or prior to the execution of this AGREEMENT. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, CITY has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by CITY shall be charged to and promptly paid by ORGANIZATION or deducted from sums due ORGANIZATION, at CITY option.

8. Certificate(s) are to reflect that the insurer will provide 30 days notice to CITY of any cancellation of coverage. ORGANIZATION agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation
opposed to being required) to comply with the requirements of the certificate.

9. It is acknowledged by the parties of this AGREEMENT that all insurance coverage required to be provided by ORGANIZATION or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or selfinsurance available to CITY. ORGANIZATION shall ensure that each policy of insurance required herein reflects this AGREEMENT and is written into each policy.

10. ORGANIZATION agrees to ensure that its sub consultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by ORGANIZATION, provide the same minimum insurance coverage required of ORGANIZATION. ORGANIZATION agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.

11. ORGANIZATION agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein. If ORGANIZATION existing coverage includes a deductible or self-insured retention, the deductible or selfinsured retention must be declared to CITY. At that time CITY shall review options with ORGANIZATION, which may include reduction or elimination of the deductible or selfinsured retention, substitution of other coverage, or other solutions. To the extent CITY agrees to any deductible or self-insured retention under any policy required under this AGREEMENT to which CITY is named as an additional insured, ORGANIZATION shall be required to modify the policy to permit CITY to satisfy the deductible or self-

insured retention in the event ORGANIZATION is unable or unwilling to do so as a means to ensure CITY can avail itself to the coverage provided under each policy.

12. CITY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving ORGANIZATION ninety (90) days advance written notice of such change. If such change results in substantial additional cost to ORGANIZATION, CITY will negotiate additional compensation proportional to the increased benefit to CITY.

13. For purposes of applying insurance coverage only, this AGREEMENT will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this AGREEMENT.

14. ORGANIZATION acknowledges and agrees that any actual or alleged failure on the part of CITY to inform ORGANIZATION of non-compliance with any insurance requirement in no way imposes any additional obligations on CITY nor does it waive any rights hereunder in this or any other regard.

15. ORGANIZATION will renew the required coverage annually as long as CITY, or its employees or agents face an exposure from operations of any type pursuant to this AGREEMENT. This obligation applies whether or not the AGREEMENT is canceled or terminated for any reason. Termination of this obligation is not effective until CITY executes a written statement to that effect.

16. ORGANIZATION shall provide proof that policies of insurance required herein expiring during the term of this AGREEMENT have been renewed or replaced with other policies providing at least the same coverage and upon the same terms and conditions herein. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from ORGANIZATION effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to CITY within five days of the expiration of the coverage.

17. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements, or as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.

18. These insurance requirements are intended to be separate and distinct from any other provision in this AGREEMENT and are intended by the parties here to be interpreted as such.

19. The requirements in this Section supersede all other sections and provisions of this AGREEMENT to the extent that any other section or provision conflicts with or impairs the provisions of this Section.

20. ORGANIZATION agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge CITY or

ORGANIZATION for the cost of additional insurance coverage required by this AGREEMENT. Any such provisions are to be deleted with reference to CITY. It is not the intent of CITY to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against CITY for payment of premiums or other amounts with respect thereto.

E. ORGANIZATION agrees to provide immediate notice to CITY of any claim or loss against ORGANIZATION arising out of the work performed under this AGREEMENT. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

11. INDEMNIFICATION
ORGANIZATION shall indemnify, defend, and hold harmless CITY, its City Council, each member thereof, present and future, members of boards and commissions, its officers, agents, employees and volunteers from and against any and all liability, claims, allegations, expenses, including defense costs and legal fees, and claims for damages whatsoever, including, but not limited to, those arising from breach of contract, bodily injury, economic loss, death, illness, personal injury, property damage, loss of use, or property loss however the same may be caused and regardless of the responsibility for negligence. obligation to indemnify, defend and hold harmless includes, but is not limited to, any liability or expense, including defense costs and legal fees, arising from or relating in any way to ORGANIZATION Facilities. It is further agreed, obligations to indemnify, defend and hold harmless will apply even in the event of concurrent active or passive negligence on the part of CITY, its City Council, each member thereof, present and future, or its officers, agents and employees, except for liability resulting from the sole negligence or willful misconduct of CITY, its officers, employees or agents
of the Subject Facility under this AGREEMENT. In the event CITY, its officers, employees, agents and/or volunteers are made a party to any action, lawsuit, or other adversarial proceeding arising from the use encompassed by this AGREEMENT, and upon demand by CITY, ORGANIZATION shall have an immediate duty to defend CITY at cost or at CITY CITY for its costs of defense,

12. ACKNOWLEDGEMENT RELATING TO CORONAVIRUS/COVID-19
The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization. COVID-19 is understood to be extremely contagious and is believed to be spread from person-to-person contact and contaminated surfaces/objects.

People reportedly can become infected and show no symptoms and therefore, spread the disease. Evidence has shown that COVID-19 can cause serious and potentially lifethreatening illness and even death. As a result, federal, state, and local governments and federal and state health agencies recommend social distancing and have, in many locations, prohibited the congregation of groups of people.

The CITY has put in place preventative measures to reduce the spread of COVID-19; however, the CITY cannot guarantee that participants will not become exposed to or infected with COVID-19 while participating in activities in an CITY park or CITY facility.

Further, participating in said activities may increas risk and of contracting COVID-19.

By signing the agreement, the ORGANIZATION acknowledges the contagious nature of COVID-19 and voluntarily assumes the risk of exposure to or infection by COVID-19 by its use of the Specific Facilities, and that such exposure or infection may result in personal injury, illness, permanent disability, and death. The ORGANIZATION further agrees and acknowledges that the Indemnification obligations set forth in Section 11 shall apply to any COVID-19 related liability, claims, allegations, damages and expenses.

13. INDEPENDENT CONTRACTOR
Volunteer administrators, volunteer coaches, parents, contractors, employees and/or officers and directors of ORGANIZATION shall not be deemed to be employees or agents of CITY as a result of the performance of this AGREEMENT.

14. ENTIRE AGREEMENT OF THE PARTIES
This AGREEMENT supersedes any and all agreements, either oral or written, between the parties hereto with respect to the use of the Subject Facility by ORGANIZATION and contains all of the covenants and conditions between the parties with respect to the use of the Subject Facility. Each party to this AGREEMENT acknowledges that no representations, inducements, promises or agreement, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement, statement, or promise not contained in this AGREEMENT has been made by the parties. Unless otherwise provided in this AGREEMENT, modification of this AGREEMENT can only be made in writing, signed by both parties to this AGREEMENT.

15. COUNTERPARTS
This AGREEMENT may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

16. AUTHORITY TO EXECUTE THIS AGREEMENT
The persons executing this AGREEMENT on behalf of the parties warrants and represents that they have the authority to execute this AGREEMENT on behalf of said parties and has the authority to bind the parties to the provisions of this AGREEMENT.

17. ELECTRONIC SIGNATURES
The parties acknowledge and agree that execution of this AGREEMENT by electronic signatures or electronic transmittal of signatures are the same as handwritten signatures for the purposes of validity, enforceability, and admissibility.

IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed the day and year first above written.
[If ORGANIZATION is a corporation, two signatures are required: Signature 1 the Chairperson of the Board, the President, or any Vice President; Signature 2 the Secretary, any Assistant Secretary, the Chief Financial Officer, or any Assistant Treasurer (Corp. Code § 313).]

METROPOLITAN LITTLE LEAGUE
By:
(Signature)
(Print Name)
(Title)
By:
(Signature)
(Print Name)
(Title)

CITY OF SANTA FE SPRINGS
Juanita Martin
Mayor
ATTEST:

Janet Martinez, CMC
City Clerk
APPROVED AS TO FORM:

Ivy M. Tsai
City Attorney

EXHIBIT A FACILITY USE PROCEDURES AND RULES

1. Permits for Athletic Fields are issued to the general public six (6) months prior to the allocation period. The allocation periods are as follows:

July-December: Permits issued in January of same year
January-June: Permits issued in July of previous year

2. The CITY recognizes that schedules may not be completed six (6) months in advance; therefore, it is the ORAGANIZATION'S responsibility to inform the CITY of general use dates six (6) months in advance. (i.e., Sundays beginning in August through December).

3. The ORGANIZATION must then submit a Facility Use Application for Athletic Fields to the PRS Division, no less than six (6) weeks prior to the first date requested. Once the dates are determined, a permit will be issued.

4. Business Days are considered Monday through Thursday, 9 a.m. to 8 p.m., and Friday, 9 a.m. to 5 p.m.

5. A Cancellation is defined as when a permit is issued for the field and the ORGANIZATION contacts the CITY informing them that the permit for a day is no longer needed. Cancellations must be made no less than seventy-two (72) hours in advance.

6. A Schedule Adjustment is defined as when a permit is issued, and the ORGANIZATION is requesting a longer or shorter hours of duration. Schedule adjustments must be made no less than five (5) business days in advance.

7. A No-Show for Permit is defined as when a permit is issued and the ORGANIZATION fails to show, and organized games/practices are not held on the said field, and the ORGANIZATION fails to notify the CITY a minimum of seventy-two (72) hours in advance. After the 3rd no-show, and any no-show thereafter, the ORGANIZATION will be charged a penalty $10 per field per day, to be billed monthly at the conclusion of the month and within 30 days.

8. The ORGANIZATION must submit a Facility Use Application for Athletic Fields to the Parks and Recreation Services Division, no less than two (2) weeks prior to the first date requested. Dates and times are subject to availability. Once the dates are determined, a permit will be issued.

9. All schedule changes shall be City approved and made by the ORGANIZATION by email to City's Parks and Recreation Services Division by the Wednesday of the previous permit week by the designated ORGANIZATION contact person. In the event of a non-cancelled scheduled use involving lights, the ORGANIZATION shall be billed for the full amount of the light cost for the scheduled time period.

10.The ORGANIZATION is responsible for staffing costs at a rate of $30 per hour for any request for the use of fields and facilities that are not specifically outlined in the permit.

11. ORGANIZATION agrees to follow all local, county, and State health guidelines for indoor and outdoor youth sports activities, to help stop the spread of illnesses, viruses, and communicable diseases.

12. For opening/closing day ceremonies, CITY will provide two (2) canopies, a 2- speaker PA system that includes a microphone, twenty-four (24) chairs, US/CA flag, and a podium.

13. ORANIZATION will have a one-time use of a City facility (subject to availability) for a fundraising event. Facility use fees for said facility and deposit will be waived. If the fundraising event will require alcohol, the event must be 21 years and older, and the security fees will be charged. The ORGANIZATION is responsible for the cost of any damage to the facility, and must comply with the policies of the facility.

Reservations of facility may be made up to one (1) year in advance.

14. With the City's prior approval, ORGANIZATION will be able to host fundraiser tournaments. ORGANIZATION will be responsible for City staffing fees, at a rate of $30 per hour that will be covered by the money raised. ORGANIZATION will be responsible for maintenance of facilities. Additionally, ORGANIZATION will be responsible for the field prep fees.

15. Requests for Sunday use, except when fall season is regularly played on Sundays, which is outside of traditional use, must be made a minimum of two (2) weeks in advance and is subject to availability. ORGANIZATION is responsible for staffing fees at a rate of $30 per hour.

16. Closure of Fields - Fields may be scheduled for closure and rehabilitation to allow for recovery due to heavy usage. The dates and times of closure to be determined by both the Community Services and Public Works Departments.

17. There will be no use of CITY athletic fields when facilities are unplayable due to rain or other conditions. Public Works staff will determine whether fields can be used after rain.

18. Any damages to the Subject Facilities or appurtenant CITY facilities caused by ORGANIZATION or its use of the Subject Facilities, or damages to CITY equipment, will be ORGANIZATION's responsibility to replace or repair. In the event ORGANIZATION fails or refuses to replace or repair damage, CITY may cause such replacement and/or repair to be undertaken and ORGANIZATION agrees to reimburse CITY for the costs incurred to do so.

19. CITY will not provide keys and/or alarms to ORGANIZATION. CITY will assign City staff during season hours, who will supervise facilities and grant facility access to ORGANIZATION.

20. Vehicles are not allowed on a park without advance written approval by the Community Services Department. Vehicles must follow all posted signs, rules and regulations, including, but not limited to, parking restrictions (red zones, staff parking, accessible parking). Temporary reservation of parking spaces is allowed, but must be monitored by ORGANIZATION. Any temporary signage must be neat, clean, and free of any wear and tear or vandalism.

21. No power vehicles/equipment other than City operated are permitted on the fields.

22. Vehicles are not allowed on a park without advance written approval by the Community Services Department. Vehicles must follow all posted signs, rules and regulations, including, but not limited to, parking restrictions (red zones, staff parking, accessible parking). Temporary reservation of parking spaces is allowed, but must be monitored by ORGANIZATION. Any temporary signage must be neat, clean, and free of any wear and tear or vandalism.

23. City will not be held responsible for loss, damage or theft of equipment or personal articles owned, leased or rented by the ORGANIZATION and stored on City property.

EXHIBIT B FACILITY USE REQUIREMENTS
CITY must receive the following in order for ORGANIZATION to begin using the Subject Facilities:

A. Facility Rental Application(s)
B. Payment in the amount of $2,000 for per calendar year (amount does not include field usage outside of the approved dates on permit, penalty fees, or fees incurred from facility rentals) is due six (6) weeks after the commencement of the season.

C. 501(c)(3) designation from the I.R.S. or a nonprofit designation of good/active standing from the California Franchise Tax Board and/or the California Secretary of State.

D. Complete list of names, addresses and telephone numbers of the current Board of Directors or other responsible persons of ORGANIZATION.

E.
who will work directly with designated City staff. All correspondence will be made through liaison. Requests made by any other member of the organization will not be honored until confirmation has been received by liaison or designee.

F. Master calendar of events to include:

Practice dates & times (including team/coach name)
Game dates & times (including team names)
Meetings dates & times (meeting dates to include board meetings, umpire clinics, president's meetings, parent meetings, coach meetings, team parent meetings, etc.)
Opening Day/Closing Ceremony dates & times
Picture dates & times
G. Additional dates for the following must be submitted no less than six (6) weeks prior to the date (subject to facility availability):

Tournaments
All-star team practices or games
Special events (movie nights, trunk-or-treats, fundraising events) H. One copy of the Certificate of Insurance ($2 million liability) listing CITY as an additional insured and a copy of the policy endorsement including verbiage verifying CITY is named as an additional insured.

I. Semi-annual financial statement for periods ending June 30th and December 31st. (CITY may request additional documents in support of the financial statement.)
J. A roster identifying the city of residence of each player.

The above requested documents must be submitted at least two (2) weeks prior to use (unless specified otherwise above). If the documents are not submitted in a timely fashion, CITY may withhold use of the Subject Facilities.

EXHIBIT C -
A. ORGANIZATION must obtain and provide proof of required health permits to operate and handle food from concession stand/kitchen.

B. ORGANIZATION shall follow all local, county, and State health guidelines for indoor and outdoor youth sports activities, to help stop the spread of illnesses, viruses, and communicable diseases.

C. ORGANIZATION is responsible for regulating the conduct of its board members, coaches, players, and parents while using the Subject Facilities.

D. No power vehicles/equipment other than City operated are permitted on the field E. ORGANIZATION agrees that in order to ensure a safe sports program and to protect participants, the ORGANIZATION will conduct criminal background checks on all volunteers, 18 years and older, who will
be in a position to supervise youth under 18 years of age or vulnerable adults.

ORGANIZATION also agrees that failure of an individual to submit to a required criminal background check will result in prohibiting said individual from coaching and/or supervising children or vulnerable adults. ORGANIZATION agrees to make every effort to prevent an individual with a history of dangerous criminal behavior from having contact with children or vulnerable adults who are participating in the League.

F. Any documents, photo copies, or scans, must be done on ORGANIZATION equipment and at the ORGANIZATION'S expense.

G. Any organization mail shall be made to the ORGANIZATION'S PO Box, or headquarter mailing address that is not a City address.

H. ORGANIZATION shall provide the personnel necessary to supervise and conduct the activities as set forth in this AGREEMENT at the Subject Facilities, and shall furnish and supply any and all equipment and material, which may be necessary for such activities conducted at the Subject Facilities. Athletic Field Lining and Marking must be done with prior written approval of CITY.

EXHIBIT D MAINTENANCE, INSPECTION, IMPROVEMENTS, AND SIGNAGE

MAINTENANCE
A. ORGANIZATION shall be responsible for all damages or injury to property or equipment caused by ORGANIZATION, its agents, employees, volunteers, participants and/or any other individual at the Subject Facilities during ORGANIZATI . B. All maintenance such as field preparation to include lining of the fields, marking of the fields and setup of temporary equipment will be performed by ORGANIZATION.

C. ORGANIZATION is responsible for the facility being free of trash and/or debris caused by group usage upon conclusion of each day's use.

D. ORGANIZATION is responsible for the daily maintenance and cleaning of the storage area, office, and concession area (including snack bar & kitchen).

E. ORGANIZATION is required to report any damage to persons or property or acts of vandalism to CITY immediately. Any equipment that is owned by ORGANIZATION shall be maintained by the ORGANIZATION at the ORGANIZATION'S expense. Any equipment that is owned by the CITY shall be maintained by the CITY.

F. ORGANIZATION is required to leave the concession area (including snack bar & kitchen) neat and clean upon the conclusion of the season in preparation for turnover to any other sports organization or CITY.

INSPECTION
A. ORGANIZATION and CITY shall conduct a joint safety walk to inspect the Subject Facilities prior to each use by ORGANIZATION to ensure that it is free from any defects and/or hazards that may pose a danger to participants, spectators and/or any other person who is at the Subject Facilities as part of ORGANIZATI of the Subject Facilities. ORGANIZATION shall immediately notify CITY of any defect or hazard identified so that CITY has sufficient time to warn of the defect or se of
the Subject Facilities. ORGANIZATION agrees that should it fail to conduct any such inspection and/or fail to timely notify CITY of any defect or hazard identified, ORGANIZATION shall be solely responsible for any damage or injury, whether to persons or property, arising from the defect or hazard.

B. CITY shall have the right to enter the Subject Facilities utilized hereunder as needed. However, CITY
on the part of CITY to inspect the Subject Facilities for defects or hazards under section A herein.

IMPROVEMENTS
A. The removal, alteration, or addition to any facility or grounds must be approved and performed by CITY. This shall include any proposed changes that would alter the design or appearance of the existing landscape of the Subject Facilities. No trees, shrub, or ground covers shall be planted, trimmed or removed without written consent from CITY.

B. Any requests to modify or improve park fields and facilities shall be submitted for approval to the Parks & Recreation Services Division, at least sixty (60) days prior to the date of any proposed changes.

C. Assistance by ORGANIZATION, its agents, employees, or its participants with any such removal, alteration, addition, or painting shall be solely at the discretion and with prior written consent of CITY.

D. Nothing in this section shall be interpreted as prohibiting the normal maintenance of the facility by ORGANIZATION as specified herein.

E. All alterations and additions to the Subject Facilities or surrounding grounds shall be the property of CITY.

SIGNAGE
No signs shall be raised on the Subject Facilities described herein unless written approval is obtained from CITY. Such a request for approval shall be directed to the Parks & Recreation Services Division. No sponsor advertising sign shall be installed on buildings or grounds without the prior written consent of CITY. Banners/advertising may only be displayed during the season; however, banners displaying registration information, may be posted prior to the beginning of the season. Any banners that are damaged, vandalized, or outdated (dates have passed), must be removed by ORGANIZATION in a timely manner. Temporary reservation of parking spaces is allowed but must be monitored by ORGANIZATION. Any temporary signage must be neat, clean, and free of any wear and tear or vandalism.

FOR ITEM NO. 7, PLEASE SEE ITEM NO. 13
ITEM # 8

CITY OF SANTA FE SPRINGS

PUBLIC FINANCING AUTHORITY AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Lana Dich, Director of Finance & Administrative Services SUBJECT: MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS

ISSUED THROUGH THE CITY OF SANTA FE SPRINGS PUBLIC

FINANCING AUTHORITY (PFA)
DATE: August 22, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Receive and file the report.

FISCAL IMPACT
None.

BACKGROUND/DISCUSSION
The Santa Fe Springs Public Financing Authority (PFA) is a City entity that has periodically issued debt for the benefit of the Santa Fe Springs community. The following is a brief status report on the debt instruments currently outstanding that were issued through the PFA.

Consolidated Redevelopment Project 2006-A Tax Allocation Bonds Financing proceeds available for appropriation at 6/30/2024 None Outstanding principal at 6/30/2024 $35,908,028
Bond Repayment
The former Community Development Commission (CDC) issued a number of tax allocation bonds before it was dissolved by State law effective February 1, 2012 which are administered by the City acting as Successor Agency under the oversight of the appointed Oversight Board. The Successor Agency no longer receives tax increment.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024 Monthly Report on the Status of Debt Instruments Issued through the City of Santa Fe Springs Public Financing Authority (PFA)

Instead, distributions from the Redevelopment Property Tax Trust Fund (RPTTF) are received based on approved obligations. It is anticipated that sufficient allocations from the RPTTF will continue to be made to the Successor Agency to meet ongoing debt service obligations.

Unspent Bond Proceeds
Under an approved Bond Expenditure Agreement, unspent bond proceeds of the former CDC in the amount of approximately $19 million were transferred to the City in July 2014.

The funds are to be spent in accordance with the original bond documents. The unspent proceeds continue to be a source of funding within the City’s capital improvement program (CIP).
2016 Bond Refunding
In July 2016, the Successor Agency issued its 2016 Tax Allocation Refunding Bonds, which paid off several bond issuances of the former CDC. The bonds were originally issued through the Public Financing Authority and included the 2001 Series A, 2002 Series A, 2003 Series A, the current interest portion of the 2006 Series A, and 2006 Series B bond issuances.
2017 Bond Refunding
In December 2017, the Successor Agency issued its 2017 Tax Allocation Refunding Bonds, which paid off the 2007 Tax Allocation Bonds of the former CDC. The 2007 Bonds were originally issued through the Public Financing Authority.

ANALYSIS
The report is presented for informational purposes only.

ENVIRONMENTAL
N/A

SUMMARY/NEXT STEPS
The Successor Agency will continue to request sufficient distributions from the RPTTF to make required bond payments through maturity on September 1, 2028.

ATTACHMENT(S):

None.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024 Monthly Report on the Status of Debt Instruments Issued through the City of Santa Fe Springs Public Financing Authority (PFA)

ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

FOR ITEM NO. 9, PLEASE SEE ITEM NO. 13
ITEM # 10

CITY OF SANTA FE SPRINGS

WATER UTILITY AUTHORITY AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Lana Dich, Director of Finance
SUBJECT: MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS

ISSUED THROUGH THE CITY OF SANTA FE SPRINGS WATER UTILITY

AUTHORITY (WUA)
DATE: August 22, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Receive and file the report.

FISCAL IMPACT
None.

BACKGROUND/DISCUSSION
The Santa Fe Springs Water Utility Authority (WUA) is a City entity that has issued debt for the benefit of the Santa Fe Springs community. The following is a brief status report on the debt instruments currently outstanding that were issued through the WUA.

Water Revenue Bonds, 2013
Financing proceeds available for appropriation at 6/30/2024 None Outstanding principal at 6/30/2024 $6,890,000
Water Revenue Bonds, 2018
Financing proceeds available for appropriation at 6/30/2024 None Outstanding principal at 6/30/2024 $395,000
In May 2013 the Water Utility Authority issued the 2013 Water Revenue Bonds in the amount of $6,890,000. The bonds refunded the existing 2003 Water Revenue Bonds CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024 Monthly Report on the Status of Debt Instruments Issued through the City of Santa Fe Springs Water Utility Authority (WUA)

(issued through the Public Financing Authority) and provided additional funds for water improvement projects in the amount of $2,134,339. The funds were restricted for use on water system improvements. In August 2013 the Water Utility Authority Board appropriated the proceeds for the Equipping Water Well No. 12 Project and all proceeds were since used on this project.

In January 2018 the Water Utility Authority issued the 2018 Water Revenue Bonds in the amount of $1,800,000. The bonds refunded the existing 2005 Water Revenue Bonds (issued through the Public Financing Authority). No additional funds were raised through the issuance of the 2018 Water Revenue Bonds.

The WUA was formed in June of 2009. Water revenue bonds issued prior to this date were issued through the City of Santa Fe Springs Public Financing Authority.

ANALYSIS
The report is presented for informational purposes only.

ENVIRONMENTAL
N/A

SUMMARY/NEXT STEPS
The WUA budget includes sufficient appropriations and adequate revenues are expected to be collected to meet the debt service obligations associated with the 2013 and 2018 Water Revenue Bonds.

ATTACHMENT(S):

None.

ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

FOR ITEM NO. 11, PLEASE SEE ITEM NO. 13
FOR ITEM NO. 12, PLEASE SEE ITEM NO. 13
ITEM # 13

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Fernando N. Muñoz, CMC, Acting City Clerk

SUBJECT: MINUTES OF THE JUNE 4 AND JULY 16, 2024 REGULAR AND

SPECIAL CITY COUNCIL MEETINGS
DATE: August 22, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Approve the minutes as submitted.

FISCAL IMPACT
N/A

BACKGROUND
Staff has prepared minutes for the following meeting:
 Regular Council Meeting of June 4, 2024
 Special Council Meeting of July 16, 2024
 Regular Council Meeting of July 16, 2024

ANALYSIS
N/A

ENVIRONMENTAL
N/A

DISCUSSION
CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024 Minutes of the Budget Workshop Special City Council Meetings Page 2 of 2 N/A

SUMMARY/NEXT STEPS
N/A
ATTACHMENT(S):

A. June 4, 2024 Regular Meeting Minutes
B. July 16, 2024 Special Meeting Minutes
C. July 16, 2024 Regular Meeting Minutes
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

APPROVED:

MINUTES OF THE REGULAR MEETINGS OF THE

CITY COUNCIL
June 4, 2024

CALL TO ORDER
Mayor Sarno called the meeting to order at 6:03 p.m.

ROLL CALL
Members present: Councilmembers/Directors: Martin, Rodriguez, Zamora, Mayor Pro Tem/Vice Chair Rounds, and Mayor/Chair Sarno.

Members absent: None

INVOCATION
Cindy Jarvis led the invocation.

PLEDGE OF ALLEGIANCE
Councilmember Martin led the pledge of allegiance.

INTRODUCTIONS
Mayor Sarno introduced the following representatives from the Chamber of Commerce:

1. Karen Lomas – Financial Advisor from Principal Financial

2. Kathie Fink – SFS Chamber CEO

3. Scott Summerfield [via YouTube] – Owner of Cascade Pump Company

PRESENTATIONS

1. “THE BEST OF SFS” (COMMUNITY SERVICES)

2. EVERY 15 MINUTES PROGRAM (PARKS & RECREATION)

3. PROCLAIMING THE MONTH OF JULY 2024 AS PARKS & RECREATION MONTH (PARKS & RECREATION)

CHANGES TO AGENDA
None

PUBLIC COMMENTS
Peggy Radoumis spoke on behalf of Santa Fe Springs Women’s Club.

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
Community Services Manager, Ed Ramirez promoted the “Side Street Strutters” Jazz Band event at the city Library on June 7.

Minutes of the June 4, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

PUBLIC FINANCING AUTHORITY, WATER UTILITY AUTHORITY, HOUSING

SUCCESSOR, SUCCESSOR AGENCY, AND CITY COUNCIL

REGULAR BUSINESS

4. ADOPT RESOLUTION NO. 9915 APPROVING AND ADOPTING THE FISCAL YEAR 2024-25 OPERATING BUDGET (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt the FY 2024-25 Proposed Budget for the City, Water Utility Authority, Successor Agency, and Housing Successor Agency, as detailed in the proposed budget document and adjusted as discussed in this report (this includes all the forecasted revenue estimates, expenditure allocations, and related transfers); 2) Authorize the carryover of unspent appropriations for vehicles/equipment expenditures, which were not received by June 30, 2025.

City Manager, René Bobadilla provided a brief introduction to Item No. 4. He talked about the new Parks and Recreation Department, the color coded department restructures, and labor agreements. Director of Finance, Lana Dich provided detailed information on final budget numbers and revenue distribution.

Councilmember Zamora asked about specialized groups that can represent the city in Sacramento, and if there’s a need to have items in the budget in place for those potential costs. City Manager Bobadilla said the budget has a consultant line item in place for those needs.

It was moved by Councilmember Zamora, seconded by Councilmember Rodriguez, to adopt the FY 2024-25 Proposed Budget for the City, Water Utility Authority, Successor Agency, and Housing Successor Agency, as detailed in the proposed budget document and adjusted as discussed in this report (this includes all the forecasted revenue estimates, expenditure allocations, and related transfers), and authorize the carryover of unspent appropriations for vehicles/equipment expenditures, which were not received by June 30, 2025, by the following vote:

Ayes: Martin, Rodriguez, Zamora, Rounds, Sarno
Nayes: None

Absent: None
Recused: None

5. APPROVAL OF THE MEMORANDUM OF UNDERSTANDING (MOU)/AGREEMENTS

BETWEEN THE CITY OF SANTA FE SPRINGS AND THE SANTA FE SPRINGS CITY EMPLOYEES’ ASSOCIATION (SFSCEA), THE SANTA FE SPRINGS FIREFIGHTERS

ASSOCIATION (SFSFFA), THE SANTA FE SPRINGS MANAGEMENT &

CONFIDENTIAL ASSOCIATION (SFSMCA), AND THE SANTA FE SPRINGS Minutes of the June 4, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

EXECUTIVE MANAGEMENT ASSOCIATION (SFSEMA), EFFECTIVE JULY 1, 2024 – JUNE 30, 2027 (CITY MANAGER)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the MOU between the City of Santa Fe Springs and the Santa Fe Springs City Employees’ Association (SFSCEA)
2) Approve the MOU between the City of Santa Fe Springs and the Santa Fe Springs Firefighters Association (SFSFFA)
3) Approve the MOU between the City of Santa Fe Springs and the Santa Fe Springs Management & Confidential Association (SFSMCA)
4) Approve the MOU between the City of Santa Fe Springs and the Santa Fe Springs Executive Management Association (SFSEMA)
Assistant City Manager, Nicholas Razo provided a brief presentation on Item No. 5.

Council thanked staff for the study sessions and for the finalization of the MOUs in record time.

It was moved by Mayor Pro Tem Rounds, seconded by Councilmember Martin, to approve the MOUs between the City of Santa Fe Springs and the Santa Fe Springs City Employees’ Association (SFSCEA), the Santa Fe Springs Firefighters Association (SFSFFA), the Santa Fe Springs Management & Confidential Association (SFSMCA), and the Santa Fe Springs Executive Management Association (SFSEMA), by the following vote:

Ayes: Martin, Rodriguez, Zamora, Rounds, Sarno
Nayes: None

Absent: None
Recused: None
A. CITY COUNCIL APPOINTMENT REGARDING PERSONNEL ADVISORY BOARD (CITY MANAGER)
RECOMMENDATION: It is recommended that the City Council:
1) Appoint an individual to serve on a personnel advisory board to hear a personnel matter.
2) Take such additional, related action that may be desirable.

It was moved by Councilmember Martin, seconded by Councilmember Zamora, to appoint Whittier Police Captain Aaron Ruiz to the Personnel Advisory Board, by the following vote:

Ayes: Martin, Rodriguez, Zamora, Rounds, Sarno
Nayes: None

Absent: None
Minutes of the June 4, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

Recused: None

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a Councilmember wishes to discuss should be designated at this time. All other items may be approved in a single motion.

Such approval will also waive the reading of any ordinance.

PUBLIC FINANCING AUTHORITY

6. MINUTES OF THE MAY 21, 2024 PUBLIC FINANCING AUTHORITY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Approve the minutes as submitted.

7. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED THROUGH

THE CITY OF SANTA FE SPRINGS PUBLIC FINANCING AUTHORITY (PFA) (FINANCE)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Receive and file the report.

WATER UTILITY AUTHORITY

8. MINUTES OF THE MAY 21, 2024 WATER UTILITY AUTHORITY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Approve the minutes as submitted.

9. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED THROUGH

THE CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY (WUA) (FINANCE) RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Receive and file the report.

HOUSING SUCCESSOR

10. MINUTES OF THE MAY 21, 2024 HOUSING SUCCESSOR MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Housing Successor:
1) Approve the minutes as submitted.

Minutes of the June 4, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

SUCCESSOR AGENCY

11. MINUTES OF THE MAY 21, 2024 SUCCESSOR AGENCY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Successor Agency:
1) Approve the minutes as submitted.

CITY COUNCIL

12. MINUTES OF THE MAY 7 AND 21, 2024 SPECIAL AND REGULAR CITY COUNCIL

MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.

13. SECOND READING OF ORDINANCE NO. 1139 TO SET CITY COUNCIL MEETINGS

BY RESOUTION AND ADOPTION OF RESOLUTION
(CITY ATTORNEY)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Ordinance No. 1139:

AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING SECTION

30.15 OF CHAPTER 30 OF TITLE III (ADMINISTRATION) OF THE SANTA FE

SPRINGS MUNICIPAL CODE RELATING TO CITY COUNCIL MEETINGS 2) Adopt Resolution No. 9916:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS

ESTABLISHING A CITY COUNCIL MEETING SCHEDULE THROUGH CALENDAR YEAR 2024
3) Take such additional, related action that may be desirable.

14. ORDINANCE NO. 1140 AMENDING SECTION 38.21 OF THE CODE OF SANTA FE

SPRINGS RELATING TO THE DRAWING OF WARRANTS (CITY ATTORNEY) RECOMMENDATION: It is recommended that the City Council:
1) Read by title only, and waive further reading, Ordinance No. 1140:

AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING SECTION

38.21 OF CHAPTER 38 OF TITLE III (ADMINISTRATION) OF THE SANTA FE

SPRINGS MUNICIPAL CODE RELATING TO THE DRAWING OF WARRANTS Minutes of the June 4, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

2) Take such additional, related action that may be desirable.

15. ORDINANCE NO. 1141 RELATING TO COUNCIL COMPENSATION (CITY ATTORNEY)
RECOMMENDATION: It is recommended that the City Council:
1) Read by title only, and waive further reading, Ordinance No. 1141:

AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING SECTION

30.03 OF CHAPTER 30 OF TITLE iii (ADMINISTRATION) OF THE SANTA FE

SPRINGS MUNICIPAL CODE RELATING TO COUNCIL COMPENSATION 2) Take such additional, related action that may be desirable.

16. RESOLUTION NO. 9917 ESTABLISHING CERTAIN CITY COUNCIL BENEFITS (CITY ATTORNEY)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 9917:

A RESOLUTON OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS

ESTABLISHING CERTAIN CITY COUNCIL BENEFITS
2) Take such additional, related action that may be desirable.

17. SECOND AMENDMENT TO EMPLOYMENT AGREEMENT WITH CITY MANAGER (CITY ATTORNEY)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Second Amendment to Employment Agreement Between the City of Santa Fe Springs and René Bobadilla.

19. RESOLUTION NO. 9913 – ADOPTION OF ANNUAL APPROPRIATION (GANN) LIMIT FOR FISCAL YEAR 2024-25 (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 9913 setting the appropriation limit for Fiscal Year 2024-25.

20. IN-KIND SERVICES AGREEMENT WITH THE SOUTHEAST AREA SOCIAL

SERVICES FUNDING AUTHORITY (SASSFA) FOR CONGREGATE AND

HOMEBOUND MEAL PROGRAMS (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Approve and authorize the Director of Community Services to execute the In-kind Minutes of the June 4, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

Services Agreement (Agreement) with the Southeast Area Social Services Funding Authority (SASSFA) for congregate and homebound meal programs in FY 2024- 2025; and
2) Take such additional, related action that may be desirable.

21. POLICE SERVICES STAGING FACILITY STORM DAMAGE – EMERGENCY

REPAIRS UPDATE (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Pursuant to Santa Fe Springs Municipal Code Section 34.23 and California Public Contract Code Section 22050, by a four-fifths vote authorize continuing the repairs without competitive bidding; and
2) Take such additional, related action that may be desirable.

22. APPROVE AN AGREEMENT FOR CATCH BASIN MAINTENANCE WITH RON’S MAINTENANCE, INC. (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve an agreement with Ron's Maintenance, Inc., for catch basin inspection and cleaning, for a period of three years with two one-year renewal options for a not-toexceed annual amount of $109,080.00; and 2) Authorize the City Manager to execute the agreement; and 3) Take such additional, related action that may be desirable.

23. RESOLUTION NO. 9914 – ADOPT COMMERCIAL STREET IMPROVEMENT

SLAUSON AVENUE PROJECT FOR ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 FUNDS (FISCAL YEAR 2024/25) (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 9914 approving the Commercial Street Improvement Slauson Ave (Sorensen Ave to Santa Fe Springs Rd) Project to be partially funded by RMRA, the Road Repair and Accountability Act; and
2) Take such additional, related action that may be desirable.

24. RESOLUTION NO. 9912 OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS WAIVING THE REQUIREMENTS OF CHAPTER 117 (OIL & GAS) OF THE

SANTA FE SPRINGS CODE OF ORDINANCES FOR ONE UNLOCATED
ABANDONED OIL WELL AT 12300 LAKELAND ROAD, SANTA FE SPRINGS,

CALIFORNIA, AND RELATED ENVIRONMENTAL RELEASE AND INDEMNITY

AGREEMENT (COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:

Minutes of the June 4, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

1) Adopt Resolution No. 9912, waiving the requirement of Chapter 117 (Oil & Gas) of the Santa Fe Springs Municipal Code of Ordinance for an unlocated abandoned oil well at 12300 Lakeland Road, Santa Fe Springs, California (APN: 8025-002-026); and
2) Approve the Environmental Release and Indemnity Agreement between the City of Santa Fe Springs and Duke Realty Lakeland Road LP, to indemnify and release the City of Santa Fe Springs from any and all liability associated with the oil and gas wells (API 04-037-16095 and API 04-037-16096), located on property at 12300 Lakeland Road, Santa Fe Springs, California (APN: 8025-002-026); and 3) Authorize the Mayor or designee to execute an Indemnity Agreement between the City of Santa Fe Springs and Duke Realty Lakeland Road LP.

Mayor Sarno requested to consider Item No. 18 separately from the rest of the consent agenda.

It was moved by Councilmember Rodriguez, seconded by Mayor Pro Tem Rounds, to approve the consent calendar without Item No. 18, by the following vote:

Ayes: Martin, Rodriguez, Zamora, Rounds, Sarno
Nayes: None

Absent: None
Recused: None

18. AUTHORIZATION TO ISSUE BLANKET PURCHASE ORDERS/AUTHORIZATION FOR FISCAL YEAR 2024-25 (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize issuing Blanket Purchase Orders/Authorization amounts to various vendors for purchases occurring during Fiscal Year 2024-25.

Procurement Manager, Micah Herd provided a brief presentation on Item No. 18.

It was moved by Councilmember Zamora, seconded by Councilmember Martin, to authorize issuing Blanket Purchase Orders/Authorization amounts to various vendors for purchases occurring during Fiscal Year 2024-25, by the following vote:

Ayes: Martin, Rodriguez, Zamora, Rounds, Sarno
Nayes: None

Absent: None
Recused: None

APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS
None
COUNCIL COMMENTS/AB1234 COUNCIL CONFERENCE REPORTING
Councilmember Martin talked about the passage of the budget and about the “Every 15 Minutes of the June 4, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

Minutes” presentation. She talked about attending the In-Service training and also talked about the new-look budget.

Councilmember Rodriguez also commented on the “Every 15 Minutes” presentation. She also announced that the SFS Women’s Club was able to provide scholarships to Santa Fe Springs residents that totaled approximately $22,000. She thanked the Finance department for putting together the budget.

Councilmember Zamora talked about resources for the homelessness, and how to go after a piece of the monetary pie in regards to an upcoming measures on the November ballot. He also talked about the Memorial Day event. For his AB 1234 report, he attended a conference where they discussed topics around artificial intelligence and waste compliance.

Mayor Pro Tem Rounds thanked the employee associations and looked forward to the future. He also talked about the Memorial Day event and looked forward to the summer.

He wished all fathers in attendance a Happy Father’s Day.

Mayor Sarno gave kudos to Parks and Recreation Director Gus Hernandez and also remarked at the great Memorial Day event. He congratulated all of the employee bargaining groups and also gave kudos to the SFS Women’s Club.

ADJOURNMENT
Mayor Sarno adjourned the meeting in memory of Antonio Balderas at 7:45 p.m. _____________________
Jay Sarno
Mayor
ATTEST:
_____________________
Fernando N. Muñoz Date
Deputy City Clerk
APPROVED:

MINUTES OF THE SPECIAL MEETINGS OF THE

CITY COUNCIL
July 16, 2024

CALL TO ORDER
Mayor Sarno called the meeting to order at 5:01 p.m.

ROLL CALL
Members present: Councilmembers Martin, Rodriguez, Zamora, Mayor Pro Tem Rounds, and Mayor Sarno.

Members absent: None

PUBLIC COMMENTS
There was no one wishing to speak during public comments.

CITY COUNCIL

1. CLOSED SESSION

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Pursuant to Government Code Section 54956.8)
Property: Parcel Nos. 77069-01-01, 78251-01-01, 78252-01-01, 78253-01-01, 78324- 01-02, and 78254-01-01.

Agency negotiator: City Manager
Negotiating parties: Caltrans
Under negotiation: Price and Terms

2. CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code section 54956.9(d)(2):

Two cases (one relating to BKK Class I Landfill)

3. CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Pursuant to California Government Code Section 54956.9(d)(2)) Name of Case: City of Whittier, City of West Covina, et al, v. Superior Court of the State of California, County of Orange (LA Superior Court Case No. 23STCP03579) Mayor Sarno recessed the meeting at 5:03 p.m.

Mayor Sarno reconvened the meeting at 6:01 p.m.

4. CLOSED SESSION REPORT
City Attorney, Ivy M. Tsai provided the following closed session report: Direction was Minutes of the July 16, 2024 Special City Council Meetings

given to staff, and no reportable action was taken.

ADJOUNRMENT
Mayor Sarno adjourned the meeting at 6:01 p.m.
_____________________
Jay Sarno
Mayor
ATTEST:
_____________________
Fernando N. Muñoz Date
Deputy City Clerk
APPROVED:

MINUTES OF THE REGULAR MEETINGS OF THE

CITY COUNCIL
July 16, 2024

CALL TO ORDER
Mayor Sarno called the meeting to order at 6:01 p.m.

ROLL CALL
Members present: Councilmembers/Directors: Martin, Rodriguez, Zamora, Mayor Pro Tem/Vice Chair Rounds, and Mayor/Chair Sarno.

Members absent: None

INVOCATION
Mayor Pro Tem Rounds led the invocation.

PLEDGE OF ALLEGIANCE
Priscilla Rodriguez and staff from L.A. CADA led the pledge of allegiance.

INTRODUCTIONS
Mayor Sarno introduced the following representatives from the Chamber of Commerce:

1. Wendy Meader-Kunert – Tangram Interiors

2. Mark Gutierrez – Gilmar Automotive Group

3. Kathie Fink – Chamber CEO

PRESENTATIONS

1. PRESENTATION FROM PAUL NOVAK OF LAFCO REGARDING A PROPOSED

TRANSFER TAX RESOLUTION (COMMUNITY DEVELOPMENT)

2. SENIOR ADVISORY COMMITTEE REPORT

3. PRIDE FAMILY PAINT NIGHT EVENT (COMMUNITY SERVICES)

4. 4th OF JULY EVENT RECAP (PARKS & RECREATION)
A. L.A. CADA PRESENTATION

CHANGES TO AGENDA
City Manager, René Bobadilla announced that a revised version of Item No. 9 was provided to Council to replace the one that was included in the original agenda packet.

PUBLIC COMMENTS
AJ Hayes and Bruce Crow spoke during Public Comments.

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
Minutes of the July 16, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

Director of Parks and Recreation, Gus Hernandez talked about the opening of the Aquatic Center pools next week.

PUBLIC FINANCING AUTHORITY, WATER UTILITY AUTHORITY, HOUSING

SUCCESSOR, SUCCESSOR AGENCY, AND CITY COUNCIL

PUBLIC HEARING

5. CONFIRMATION OF 2023/24 WEED ABATEMENT CHARGES (CITY CLERK) RECOMMENDATION: It is recommended that the City Council:
1) Open the Public Hearing;
2) Receive any comments from the public wishing to speak on this matter and thereafter close the Public Hearing;
3) Confirm the charges listed in the Los Angeles County Agricultural Commissioner’s 2023/24 Weed Abatement Assessment Roll and instruct the County Auditor to enter the amounts of these assessments against the respective parcels of land as they appear on the current assessment roll.

Mayor Sarno opened the Public Hearing at 6:57 p.m.

There was no one wishing to speak.

Mayor Sarno closed the Public Hearing at 6:57 p.m.

It was moved by Councilmember Martin, seconded by Councilmember Rodriguez, to confirm the charges listed in the Los Angeles County Agricultural Commissioner’s 2023/24 Weed Abatement Assessment Roll and instruct the County Auditor to enter the amounts of these assessments against the respective parcels of land as they appear on the current assessment roll, by the following vote:

Ayes: Martin, Rodriguez, Zamora, Rounds, Sarno
Nayes: None

Absent: None
Recused: None

6. PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTION NO. 9919 CONFIRMING THE FISCAL YEAR 2024-25 ENGINEER’S REPORT FOR THE ANNUAL HERITAGE SPRINGS ASSESSMENT DISTRICT NO. 2001-1 (HAWKINS

STREET AND PALM DRIVE) AND LEVYING SUCH ASSESSMENTS
(PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:

Minutes of the July 16, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

1) Conduct a Public Hearing and consider adopting Resolution No. 9919 confirming the Fiscal Year 2024-25 Engineer’s Report for the Annual Heritage Springs Assessment District No. 2001-1 (Hawkins Street and Palm Drive); and, 2) Authorize the Levying of the Fiscal Year 2024-25 Assessments; and, 3) Take such additional, related, action that may be desirable.

Mayor Sarno opened the Public Hearing at 6:58 p.m.

There was no one wishing to speak.

Mayor Sarno closed the Public Hearing at 6:58 p.m.

It was moved by Mayor Pro Tem Rounds, seconded by Councilmember Zamora, to adopt Resolution No. 9919 confirming the Fiscal Year 2024-25 Engineer’s Report for the Annual Heritage Springs Assessment District No. 2001-1 (Hawkins Street and Palm Drive), authorize the Levying of the Fiscal Year 2024-25 Assessments, and take such additional, related, action that may be desirable, by the following vote:

Ayes: Martin, Rodriguez, Zamora, Rounds, Sarno
Nayes: None

Absent: None
Recused: None

7. PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTION NO. 9920 CONFIRMING THE FISCAL YEAR 2024-25 ENGINEER’S REPORT FOR THE ANNUAL SANTA FE SPRINGS LIGHTING DISTRICT NO. 1 AND LEVYING SUCH

ASSESSMENTS (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Conduct a Public Hearing and consider adopting Resolution No. 9920 confirming the Fiscal Year 2024-25 Engineer’s Report for the Annual Santa Fe Springs Lighting District No. 1; and,
2) Authorize the Levying of the Fiscal Year 2024-25 Assessments; and, 3) Take such additional, related, action that may be desirable.

Mayor Sarno opened the Public Hearing at 6:58 p.m.

There was no one wishing to speak.

Mayor Sarno closed the Public Hearing at 6:59 p.m.

It was moved by Councilmember Zamora, seconded by Councilmember Rodriguez, to adopt Resolution No. 9920 confirming the Fiscal Year 2024-25 Engineer’s Report for the Annual Santa Fe Springs Lighting District No. 1, Minutes of the July 16, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

authorize the Levying of the Fiscal Year 2024-25 Assessments, and take such additional, related, action that may be desirable, by the following vote:

Ayes: Martin, Rodriguez, Zamora, Rounds, Sarno
Nayes: None

Absent: None
Recused: None

8. RESOLUTION NO. 9921 – APPROVAL OF THE PROGRAMS/PROJECTS PROPOSED FOR FUNDING DURING FY 2024/2025 UNDER THE CITY’S COMMUNITY

DEVELOPMENT BLOCK GRANT (CDBG) COOPERATION AGREEMENT WITH THE

COUNTY OF LOS ANGELES (CITY MANAGER)
RECOMMENDATION: It is recommended that the City Council:
1) Open the Public Hearing and hear from anyone wishing to speak on this matter; 2) Approve acceptance of CDBG funds as described in the body of this report; 3) Adopt Resolution No. 9921; and
4) Authorize Staff to transmit the planning documents to the County of Los Angeles Community Development Commission.

Mayor Sarno opened the Public Hearing at 7:00 p.m.

There was no one wishing to speak.

Mayor Sarno closed the Public Hearing at 7:00 p.m.

It was moved by Councilmember Rodriguez, seconded by Councilmember Martin, to approve acceptance of CDBG funds as described in the body of the report, adopt Resolution No. 9921, and authorize staff to transmit the planning documents to the County of Los Angeles Community Development Commission, by the following vote:

Ayes: Martin, Rodriguez, Zamora, Rounds, Sarno
Nayes: None

Absent: None
Recused: None

REGULAR BUSINESS

9. RESOLUTION NOS. 9922 AND 9923 – PERTAINING TO THE CITY’S GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 5, 2024 AND THE

SUBMISSION OF A DEDICATED PARCEL TAX TO THE VOTERS AT THAT

ELECTION (CITY CLERK)
RECOMMENDATION: It is recommended that the City Council:

Minutes of the July 16, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

1) Adopt Resolution No. 9923, calling for the holding of a general municipal election to be held on Tuesday, November 5, 2024, for the election of certain officers and for the consideration of a tax measure as required by the provisions of the laws of the State of California relating to general law cities; and
2) Adopt Resolution No. 9922, requesting the Board of Supervisors of the County of Los Angeles to consolidate a general municipal election to be held on November 5, 2024, with the statewide general election to be held on that date.

City Manager, René Bobadilla provided a brief introduction to Item No. 9. He talked about the great need to repair roads which cost more money to repair as time passes. This is a parcel tax that will be paid by the business community, not the residents. It will increase 2% per year for 25 years, and hopes to generate about $6 million a year.

Chris Figueroa spoke on Item No. 9. Andy Sands from The Orden Company also spoke and mentioned the improvement from the proposal two years ago.

Mayor Sarno thanked the Chamber of Commerce and all the businesses involved. City Manager Bobadilla stated that transparency is at the forefront and additional outreach material will be distributed. Mayor Pro Tem Rounds stressed the need to repair all roads.

Councilmember Martin commented that no one likes additional taxes, and thanked the businesses for meeting in the middle.

It was moved by Councilmember Martin, seconded by Councilmember Rodriguez, to adopt Resolution No. 9923, calling for the holding of a general municipal election to be held on Tuesday, November 5, 2024, for the election of certain officers and for the consideration of a tax measure as required by the provisions of the laws of the State of California relating to general law cities, and adopt Resolution No. 9922, requesting the Board of Supervisors of the County of Los Angeles to consolidate a general municipal election to be held on November 5, 2024, with the statewide general election to be held on that date, with staff’s recommendations, by the following vote:

Ayes: Martin, Rodriguez, Zamora, Rounds, Sarno
Nayes: None

Absent: None
Recused: None

10. ENFUEGOU PARTNERSHIP POSSIBILITIES AT LITTLE LAKE PARK AND SANTA

FE SPRINGS ATHLETIC FIELDS (PARKS & RECREATION)
RECOMMENDATION: It is recommended that the City Council:
1) Direct staff to engage with EnFuegoU to explore partnership possibilities for Little Lake Park and the Santa Fe Springs Athletic Fields; and
2) Take such additional, related action that may be desirable.

Minutes of the July 16, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

City Manager Bobadilla introduced Director of Parks & Recreation, Gus Hernandez to provide additional information on EnFuegoU, a youth development organization that helps develop baseball and softball skills. Most of the money will be contributed by EnFuegoU, making the City’s contribution minimal. Director Hernandez introduced Alex Corral, Founder & CEO of EnFuegoU to provide more information.

Mayor Sarno asked what happens to local baseball leagues. Mr. Corral says that EnFuego U helps pad local leagues with more players because they improve their quality.

Councilmember Zamora said that he has concerns about the removal of basketball courts, playground, and wading pools at Little Lake Park. He also talked about incorporating pickle ball courts, a walking track, and other amenities as part of negotiations with EnFuegoU.

It was moved by Councilmember Martin, seconded by Councilmember Rodriguez, to direct staff to engage with EnFuegoU to explore partnership possibilities for Little Lake Park and the Santa Fe Springs Athletic Fields, and take such additional, related action that may be desirable, by the following vote:

Ayes: Martin, Rodriguez, Zamora, Rounds, Sarno
Nayes: None

Absent: None
Recused: None

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a Councilmember wishes to discuss should be designated at this time. All other items may be approved in a single motion.

Such approval will also waive the reading of any ordinance.

PUBLIC FINANCING AUTHORITY

11. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED THROUGH

THE CITY OF SANTA FE SPRINGS PUBLIC FINANCING AUTHORITY (PFA) (FINANCE)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Receive and file the report.

WATER UTILITY AUTHORITY

12. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED THROUGH

THE CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY (WUA) (FINANCE) RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Receive and file the report.

Minutes of the July 16, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

13. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH IWATER, INC. FOR

WATER VALVE MAINTENANCE SERVICES AS A COOPERATIVE PURCHASE IN ACCORDANCE WITH SANTA FE SPRINGS CODE SECTION 34.18 (PUBLIC WORKS) RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Approve a Professional Services Agreement with iWater, Inc. to provide water valve maintenance services in the amount of $155,000.00;
2) Authorize the Executive Director to execute the agreement; and 3) Take such additional, related action that may be desirable.

CITY COUNCIL

14. MINUTES OF THE MARCH 28, MAY 2, AND MAY 25, 2024 SPECIAL CITY COUNCIL

MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.

15. SECOND READING OF ORDINANCE NO. 1140 AMENDING SECTION 38.21 OF THE

CODE OF SANTA FE SPRINGS RELATING TO THE DRAWING OF WARRANTS (CITY ATTORNEY)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Ordinance No. 1140:

AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING SECTION

38.21 OF CHAPTER 38 OF TITLE III (ADMINISTRATION) OF THE SANTA FE

SPRINGS MUNICIPAL CODE RELATING TO THE DRAWING OF WARRANTS 2) Take such additional, related action that may be desirable.

16. SECOND READING OF ORDINANCE NO. 1141 RELATING TO COUNCIL

COMPENSATION (CITY ATTORNEY)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Ordinance No. 1141:

AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING SECTION

30.03 OF CHAPTER 30 OF TITLE iii (ADMINISTRATION) OF THE SANTA FE

SPRINGS MUNICIPAL CODE RELATING TO COUNCIL COMPENSATION 2) Take such additional, related action that may be desirable.

Minutes of the July 16, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

17. ADOPTION OF THE CITY’S FISCAL YEAR 2024-25 INVESTMENT POLICY (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt the City’s Fiscal Year 2024-25 Investment Policy.

18. ORDINANCE NO. 1142 – TO AMEND CHAPTER 154 (SUBDIVISIONS) OF TITLE 15 (LAND USE) OF THE SANTA FE SPRINGS MUNICIPAL CODE TO DEFINE AND

ESTABLISH PROCEDURES RELATED TO LOT LINE ADJUSTMENTS, LOT

CONSOLIDATIONS, AND LOT MERGERS/UNMERGERS AND DETERMINE THAT

THE ACTION IS EXEMPT UNDER CEQA (COMMUNITY DEVELOPMENT) RECOMMENDATION: It is recommended that the City Council:
1) Find and determine that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3); and 2) Waive further reading and introduce Ordinance No. 1142 by title, amending Chapter 154 (Subdivisions) of Title 15 (Land Use) of the Santa Fe Springs Municipal Code; and
3) Take such additional, related action that may be desirable.

19. POLICE SERVICES STAGING FACILITY STORM DAMAGE – EMERGENCY

REPAIRS UPDATE (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Pursuant to Santa Fe Springs Municipal Code Section 34.23 and California Public Contract Code Section 22050, by a four-fifths vote authorize continuing the repairs without competitive bidding; and
2) Take such additional, related action that may be desirable.

20. CLARKE ESTATE PARKING LOT PAVING IMPROVEMENTS – FINAL PAYMENT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Final Payment to Prestige Paving Company, Inc. of La Mirada, California for $25,994.95 (Less 5% Retention); and
2) Approve the final contract amount with Prestige Paving Company, Inc. in the amount of $153,756.86, including the aggregate change order amount of $24,498.00; and 3) Take such additional, related action that may be desirable.

Minutes of the July 16, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

21. SHOEMAKER AVENUE AND BROADWAY AVENUE STREET IMPROVEMENT PROJECT – AWARD OF CONTRACT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Award a construction contract to Sequel Contractors, Inc., of Santa Fe Springs, California in the amount of $807,165 for the construction of the Shoemaker Avenue and Broadway Avenue Street Improvement Project and authorize the City Manager to execute the agreement; and
2) Appropriate $391,000 from Redevelopment Project Tax Allocation Bond funds to the Shoemaker Avenue and Broadway Avenue Street Improvement Project (Account No.

PW230504); and
3) Authorize the Director of Public Works to execute Task Order No. 71 to Southstar Engineering, Inc., for On-Call Professional Engineering Services for Construction Management and Inspection Services for $109,980; and
4) Take such additional, related action that may be desirable.

22. INTRODUCTION OF ORDINANCE NO. 1144 AMENDING CHAPTER 72 OF TITLE VII (TRAFFIC CODE) OF THE SANTA FE SPRINGS MUNICIPAL CODE RELATING TO

ELECTRIC VEHICLE CHARGING STATIONS (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Introduce by title only and waive further reading of Ordinance No. 1144: An Ordinance of the City of Santa Fe Springs Amending Chapter 72 of Title VII (Traffic Code) of the Santa Fe Springs Municipal Code relating to electric Vehicle charging stations; and 2) Approve hours of use for two EV charging stations at City Hall as follows: 1) Employee use from 7:00 am to 6:00 pm (Monday – Friday); and 2) General Public use from 6:00 pm to 7:00 am, non-working hours and all day on weekends; and 3) Authorize an annual appropriation of $7,500 from the SCAQMD Motor Vehicle Subvention Fund to cover the annual cost for subsidizing charging service and energy bills related to the Employee Electric Vehicle Charging Incentive Program; and 4) Take such additional, related, action that may be desirable.

23. ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF CITY

HALL ENTRANCE LOBBY, COUNCIL CHAMBERS, AND CONFERENCE ROOM REMODEL – AWARD OF CONTRACT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:

Minutes of the July 16, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

1) Approve adding the City Hall Entrance Lobby, Council Chambers, and Conference Room Remodel Project to the Capital Improvement Plan; and 2) Appropriate $69,550 from the Utility Users Tax (UUT) Capital Improvement Plan Fund to the subject project; and
3) Award Task Order No. 3 to JMDiaz, Inc. of City of Industry, California for the Design of City Hall Entrance Lobby, Council Chambers and Conference Room Remodel Project; and
4) Authorize the Director of Public Works to execute Task Order No. 3 for on-call professional engineering services with JMDiaz, Inc.; and 5) Take such additional related action that may be desirable.

24. ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF STAGE ROAD STREET IMPROVEMENTS – AWARD OF CONTRACT
(PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Award Task Order No. 4 to JMDiaz Inc., of City of Industry, California for the Design of Stage Road and Iseli Road Street Improvements in the amount of $87,801; and 2) Authorize the Director of Public Works to execute Task Order No. 4 for on-call professional engineering services with JMDiaz, Inc.; and 3) Take such additional, related, action that may be desirable.

25. ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF

INTERSECTION IMPROVEMENTS AT VALLEY VIEW AVENUE AND ALONDRA BOULEVARD – AWARD OF CONTRACT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Award Task Order No. 6 to JMDiaz Inc., of City of Industry, California for Engineering Design Services for the Valley View Avenue and Alondra Boulevard Intersection Improvement Project in the amount of $260,067.00; and
2) Authorize the Director of Public Works to execute Task Order No. 6 for on-call professional engineering services with JMDiaz Inc.; and 3) Take such additional, related, action that may be desirable.

26. ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF

COMMERCIAL STREET IMPROVEMENTS TO DINARD AVENUE, MARYTON AVENUE, MARQUARDT AVENUE, PARK STREET, AND PIKE STREET – AWARD

OF CONTRACT (PUBLIC WORKS)
Minutes of the July 16, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

RECOMMENDATION: It is recommended that the City Council:
1) Award Task Order No. 5 to NV5, Inc., of Irvine, California for Engineering Design Services for Dinard Avenue, Maryton Avenue, Marquardt Avenue, Park Street, and Pike Street Rehabilitation Improvements in the amount of $197,270.00; and 2) Authorize the Director of Public Works to execute Task Order No. 5 for on-call professional engineering services with NV5, Inc.; and
3) Take such additional, related, action that may be desirable.

27. APPROVE AMENDMENT NUMBER ONE TO THE TRAFFIC SIGNAL MAINTENANCE

SERVICES AGREEMENT WITH THE CITY OF IRWINDALE (PUBLIC WORKS) RECOMMENDATION: It is recommended that the City Council:
1) Approve Amendment Number One to the agreement with the City of Irwindale to provide additional signal maintenance services; and
2) Authorize the City Manager to execute the amendment on behalf of the City; and 3) Take such additional, related, action that may be desirable.

28. APPROVE AMENDMENT NUMBER TWO TO THE TRAFFIC SIGNAL MAINTENANCE

SERVICES AGREEMENT WITH THE CITY OF PARAMOUNT (PUBLIC WORKS) RECOMMENDATION: It is recommended that the City Council:
1) Approve Amendment Number Two to the agreement with the City of Paramount to provide additional signal maintenance services; and
2) Authorize the City Manager to execute the amendment on behalf of the City; and 3) Take such additional, related, action that may be desirable.

29. AMENDMENT NO. 2 TO THE LANDSCAPE MAINTENANCE SERVICES AGREEMENT WITH MERCHANTS LANDSCAPE SERVICES, INC.
(PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve Amendment No. 2 (Attachment A) to the landscape maintenance services agreement with Merchants Landscape Services, Inc. exercising the final one-year extension and increasing the annual contract amount to $997,905.24; and 2) Authorize the Mayor to execute Amendment No. 2; and
Minutes of the July 16, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

3) Take such additional, related, action that may be desirable.

30. RESOLUTION NO. 9918 – IMPLEMENTING ON-STREET PARKING RESTRICTIONS IN THE VICINITY OF 10608 FOREST STREET (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve Resolution No. 9918 to prohibit the parking of vehicles on the street nightly between the hours of 9 PM and 6 AM on the east side of Forest Street from its intersection with Clark Street to 215′ south of the intersection; and 2) Take such additional, related action that may be desirable.

31. MEASURE R FUNDING AGREEMENT NO. MR315.41 WITH LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY – AMENDMENT NO. 3. (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve Amendment No. 3 to Funding Agreement No. MR315.41 with the Los Angeles County Metropolitan Transportation Authority (LACMTA) for the Valley View Avenue and Alondra Avenue Intersection Improvements; and 2) Authorize the City Manager to execute Amendment No. 3; and 3) Take such additional, related, action that may be desirable.

32. HERITAGE PARK NATIVE AMERICAN POND IMPROVEMENT – AUTHORIZATION

TO ADVERTISE FOR CONSTRUCTION BIDS
(PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Plans and Specifications for the Heritage Park Native American Pond Improvement Project; and
2) Authorize the City Engineer to advertise for construction bids; and 3) Authorize the City Clerk to file a Notice of Exemption for the subject project with the Los Angeles Registrar-Recorder; and
4) Take such additional, related action that may be desirable.

33. AUTHORIZE THE PURCHASE OF THREE (3) POLICE VEHICLES FROM SUNRISE

FORD (FINANCE)
RECOMMENDATION: It is recommended that the City Council:

Minutes of the July 16, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

1) Authorize issuing a purchase order to Sunrise Ford to purchase three (3) Ford Explorer police pursuit vehicles in the amount of $213,771; and 2) Authorize the City Manager to establish an agreement/purchase order in an amount that shall not exceed $75,000 to acquire the items and services necessary to upfit the vehicles for field use; and
3) Authorize a budget transfer from the Equipment Acquisition and Replacement Fund in the amount of $288,771 for the items above and services.

Mayor Pro Tem Rounds requested to pull Item No. 29 from the consent calendar because he received complaints about center medians and quality of work. Council agreed to table Item No. 29 to a subsequent meeting.

It was moved by Councilmember Zamora, seconded by Mayor Pro Tem Rounds, to approve the consent calendar without Item No. 29, by the following vote:

Ayes: Martin, Rodriguez, Zamora, Rounds, Sarno
Nayes: None

Absent: None
Recused: None

APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS
Councilmember Rodriguez appointed Isabel Cervantes to the Planning Commission.

Mayor Pro Tem Rounds appointed Scarlet Espinoza and Angelica Gamboa to the Youth Leadership Committee, and Luis Collazo to the Historical and Community Preservation Advisory Committee.

Councilmember Zamora appointed Serenity Hernandez to the Youth Leadership Committee.

COUNCIL COMMENTS/AB1234 COUNCIL CONFERENCE REPORTING
Councilmember Martin talked about the great 4th of July event. She also talked about the great involvement form Senator Bob Archuleta. She thanked AJ Hayes for speaking up and thanked the Chamber of Commerce for supporting the City. Lastly, she thanked the MarketingTeam for their great work.

Councilmember Rodriguez also commented on the 4th of July event and the Concerts in the Park. She thanked the IT Department and highlighted the Whittier Police Department for their help with the unhoused.

Councilmember Zamora echoed the sentiments of the other Councilmembers and thanked everyone for attending the meeting.

Mayor Pro Tem Rounds thanked L.A. CADA staff for their presentations. He commented on the upcoming Relay for Life Event on September 21st.

Mayor Sarno, thanked Director of Parks and Recreation Hernandez and welcomed Isabel Minutes of the July 16, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

Cervantes to the Planning Commission. He thanked AJ Hayes for speaking and thanked City Manager Bobadilla for pushing to get things done.

ADJOURNMENT
Mayor Sarno adjourned the meeting at 8:07 p.m.
_____________________
Jay Sarno
Mayor
ATTEST:
_____________________
Fernando N. Muñoz Date
Deputy City Clerk
ITEM # 14

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Chad Van Meeteren, Fire Chief

SUBJECT: PURCHASE OF FIREFIGHTER STRUCTURAL SAFETY EQUIPMENT (TURNOUTS)
DATE: August 22, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Award of purchase to Municipal Emergency Services for $132,140.14 for nineteen (19) complete sets of firefighter safety turnout gear and associated structural fire protective equipment; and

2) Take such additional, related, action that may be desirable.

FISCAL IMPACT
The Department of Fire-Rescue received council approval for structural firefighting safety equipment in the amount of $160,000 through the Fiscal Year 2024-2025 budgeting process. Working with the vendor on better pricing, the Department of Fire-Rescue staff was able to reduce the cost of turnouts, reducing the budgeted amount needed by approximately $28,000.

BACKGROUND
The Department of Fire—Rescue has aimed to enhance our firefighting team's safety and effectiveness by acquiring new, advanced protective safety turnout gear. Turnout equipment technology is rapidly evolving, with the introduction of lighter and more flexible materials. State-of-the-art firefighter turnout safety gear includes coats, pants, helmets, gloves, and boots.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024

PURCHASE OF FIREFIGHTER STRUCTURAL SAFETY EQUIPMENT (TURNOUTS)

ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

Updating our personnel’s structural safety equipment is critically timed as our current gear approaches the ten-year service lifespan limit set by the NFPA 1851 standard, ensuring compliance and enhancing safety. The urgency of this purchase is underscored by the growing necessity for proper decontamination practices for firefighting turnouts aimed at safeguarding our firefighters against exposure to cancer-causing chemicals.

For this procurement, a sole source confirmation letter will facilitate the purchase, ensuring that the equipment meets our specific needs and standards for firefighter safety and effectiveness.

ANALYSIS
N/A

ENVIRONMENTAL
N/A

DISCUSSION
N/A

SUMMARY/NEXT STEPS
Upon the City Council's approval of the recommended actions, the Department of FireRescue staff will create the necessary requisitions, proceed with the purchase, secure the new firefighter safety gear, and work with finance to pay all associated costs of the purchase.

ATTACHMENT(S):

A. Municipal Emergency Services Quote
B. Sole Source Confirmation Letter
(877) 637-3473
Quote
Quote # QT1842166
Date 07/29/2024
QT1842166

Bill To
ATTN: CHIEF MIKE KOZICKI

SANTA FE SPRINGS FD
11300 GREENSTONE AVE.

Santa Fe Springs CA 90670
United States
Expires 08/13/2024
Sales Rep Meyer, Lisa
Shipping Method FedEx Ground
Customer SANTA FE SPRINGS FD
Customer # C57107
Ship To

SANTA FE SPRINGS FD
ATTN: CHIEF CHRIS SHIELDS
11300 GREENSTONE AVE.

SANTA FE SPRINGS CA 90670
United States
Item Alt. Item # Units Description QTY Unit Price Amount Aeroflex Coat AEROFLEX COAT AEROFLEX COAT
Custom Aeroflex Coat
SANTA FE SPRINGS-COAT-Black, 6.0 oz PBI Max LP
19 $2,437.23 $46,307.37
Aeroflex Pant AEROFLEX PANT AEROFLEX PANT
Custom Aeroflex Pant
SANTA FE SPRINGS-PANT- Black, 6.0 oz PBI Max LP
19 $1,522.64 $28,930.16
HD-NLPR-SQ- The MaskMate™ Hood with Nomex Lenzing Prevent 46 $122.90 $5,653.40 ULW6R350-White Lightweight UST-LW traditional styled fiberglass structural fire helmet with ReTrak integrated visor & 6" brass eagle -
6 $388.99 $2,333.94
ULW6R350-Black Lightweight UST-LW traditional styled fiberglass structural fire helmet with ReTrak integrated visor & 6" brass eagle -
40 $388.99 $15,559.60
BT5007-Black-12-E Honeywell Pro-Warrington Leather Structural BootNFPA - ref Quote 78950 31 $660.00 $20,460.00 To place an order please contact Lisa Meyer at (951) 903-3749.

Thank you for doing business with MES!
Subtotal $119,244.47
Shipping Cost $375.00
Tax Total $12,520.67
Total $132,140.14
This Quotation is subject to any applicable sales tax and shipping and handling charges that may apply. Tax and shipping charges are considered estimated and will be recalculated at the time of shipment to ensure they take into account the most current information.

All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee.

Custom orders are not returnable. Effective tax rate will be applicable at the time of invoice. 780 South Progress Drive, Medina, Ohio 44256 | 330-723-0000 | [email protected] | 866-WASH-PPE | [email protected]
January 10, 2024
Santa Fe Springs Fire - Rescue
11300 Greenstone Ave
Santa Fe Springs, CA 90670
Re: Sole Source Confirmation
To Whom This May Concern,
This letter is to certify that Municipal Emergency Services (MES) is the sole authorized Fire-Dex distributor in Santa Fe Springs. MES may promote, distribute, sell, and offer technical assistance on behalf of Fire-Dex, LLC for all product lines.

If you have any questions, please feel free to contact me.

Regards,
Kelsey McKinley
Contract Administrator
(330) 427-8440
[email protected]
ITEM # 15

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Maricela Balderas, Director of Community Services

SUBJECT: CALIFORNIA STATE LIBRARY GRANT AWARDS FOR EBOOKS FOR

ALL AND PLAY FOR ALL-POP UP AND PLAY PROGRAMS AT THE

SANTA FE SPRINGS CITY LIBRARY
DATE: August 22, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Approve and authorize the Director of Community Services to execute the agreements for eBooks for All and Play for All- Pop Up and Play grant awards by the California State Library; and
2) Approve the recognition of $35,064 in grant funds awarded by the California State Library, with $12,000 allocated for the eBooks for All program and $23,064 allocated for the Play for All Grant; Pop Up & Play Program, and authorize the deposit of these funds into the Library & Cultural Services Administration's State Grants/Subventions revenue account (No. 10105699-442000); and 3) Approve an increase in expense authority by $35,064 in the Library & Cultural Services Administration's Audio-Visual expenditure account (No. 10105699- 523010) to allow for the expenditure of the grant funds; and 4) Take such additional, related, action that may be desirable.

FISCAL IMPACT
The California State Library (CA Library) has awarded the Santa Fe Springs City Library (SFS Library) a total of $35,064 in grant funds, with $12,000 allocated to the eBooks for All program and $23,064 to the Play for All-Pop Up & Play initiative. These funds will be recorded in the Library & Cultural Services Administration’s State Grants/Subventions CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024

CALIFORNIA STATE LIBRARY GRANT AWARDS FOR EBOOKS FOR ALL AND

PLAY FOR ALL-POP UP AND PLAY PROGRAMS AT THE SANTA FE SPRINGS

CITY LIBRARY

revenue account (No. 10105699-442000).

The "eBooks for All" grant requires a $3,000 matching contribution; funding is available in the Library & Cultural Services Administration's Audio-Visual expenditure account (No. 10105699-523010). This matching amount will support the purchase and distribution of eBooks at the SFS Library. The "Pop Up & Play" grant requires no matching funds.

BACKGROUND
The Library Services and Technology Act (LSTA) is a federal library grant program that was signed in being by the President of the United States on October 1, 1996. The LSTA allocates annual library funding to all 50 states using a population based formula. In the state of California, the CA Library is then responsible to administer LSTA funds to local libraries through various competitive grant opportunities and awards.

SFS Library staff have been diligent in applying for CA Library grants and on July 1, 2024, the City was notified that two grants had been awarded in support of programs and resources for the community. The first award, in the amount of $12,000, is for eBooks for All, which funds the Library’s purchase of e-books and e-audiobooks for the State Library’s e-book and e-audiobook collection. The second award, in the amount of $23,064, is for Play for All-Pop Up & Play, which helps libraries design and create welcoming family play spaces and offer meaningful programming around play for marginalized young children.

ANALYSIS
Through the CA Library awarded grants, the SFS Library will be able to provide programs and resources to the community that may not have been feasible otherwise. This helps the SFS Library offer a wider range of up-to-date and diverse resources for library patrons.

Specifically, the eBooks for All grant provides funds for SFS Library staff to select materials for the Palace Project, the State Library’s collection of eBooks and eAudiobooks. The SFS Library’s participation in this program allows the City to purchase materials for this collection that is of interest to our community.

The Play for All-Pop Up & Play grant supports libraries in addressing the barriers and inequitable access to quality play spaces and play-based programming young children may experience in marginalized, under-resourced, and underserved communities. Staff will work with the Little Lake School District’s Education Services Department and local families to develop play activities and resources that respond to their sociocultural needs, lived experiences, and interests. Library staff will also provide program materials in both paper and digital formats in English, Spanish, and Korean.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024

CALIFORNIA STATE LIBRARY GRANT AWARDS FOR EBOOKS FOR ALL AND

PLAY FOR ALL-POP UP AND PLAY PROGRAMS AT THE SANTA FE SPRINGS

CITY LIBRARY

ENVIRONMENTAL
N/A

DISCUSSION
N/A

SUMMARY/NEXT STEPS
Upon approval of the Community Services Director to execute the grant agreements, SFS Library staff will submit all necessary documentation to the CA Library to ensure that the monetary awards are received in a timely manner.

ATTACHMENT(S):

A. eBooks for All Grant Agreement
B. Play for All-Pop Up & Play Grant Agreement
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

July 1, 2024
Deborah Raia, Library Manager
Santa Fe Springs City Library
11700 Telegraph Rd.

Santa Fe Springs, CA 90670
Dear Deborah Raia:

The California State Library is pleased to approve the grant application for the eBooks for All project for a total of 12000 in federal Library Services and Technology Act (LSTA) funds.

This letter contains general information regarding the LSTA award process as well as information specific to your project. Once you have reviewed this letter, please review the Award Agreement and Certification of Compliance included in your award packet and refer to the LSTA Grant Guide located on the California State Library’s Manage Your Current Grant webpage (https://www.library.ca.gov/grants/manage/) for more information.

LSTA Funds and Payments
Processing of grant payments may take from eight to ten weeks before delivery. If you have not received payment ten weeks after submitting your claim form to the State Library’s Fiscal Department, please contact your Grant Monitor.

Please note: If your full grant amount is more than $20,000, ten percent (10%) of the grant award is withheld until the end of the project period (unless otherwise noted in the Award Agreement and Certification of Compliance. This ten percent (10%) is payable only if the grant recipient fulfills all project reporting requirements and expends all funds, or returns all unspent grant funds, by the time specified in the award packet.

Reporting
Financial and program narrative reports are required throughout and following the project period. All required reporting materials are located on the State Library’s Manage Your Current Grant (https://www.library.ca.gov/grants/manage/) webpage. Reporting period and deadlines can be found in the Award Agreement and Certification of Compliance for this project. Failure to provide timely reports is a serious breach of a grant recipient’s administrative duty under the grant program, which may result in federal audit exceptions against the state and the loss of LSTA funds.

Requirements Specific to Your Project
The following are requirements that are specific to your project. Please contact your project support team if you have any questions about or require support in fulfilling these requirements.

Required Survey
As a requirement of receiving an LSTA Grant, you must take the California Cultural Collections Protection Survey. Specific instructions for your organization will be Docusign Envelope ID: 294A7BCC-BF6C-4AE7-B041-91594CF3B4DA In Process

ATTACHMENT A
forthcoming shortly. This survey must be completed immediately after your award period begins.

Grant Management System
The State Library is in the process of transitioning to a new grants management system.

We do not anticipate this to cause any significant interruption in your grant project or required reporting. Your Grant Monitor will be in contact with you once your account is configured in the new system and will be available to support you during the transition.

Project Support Team
LSTA awardees are provided support throughout the project period by a project support team comprised of a grant monitor and Library Programs Consultant from the State Library and an Equity Advisor. Your project support team is available throughout the project period to assist you.
• The Grant Monitor is available to assist you with compliance and reporting matters. The Grant Monitor assigned to your project is Michelle Killian and can be reached via email at [email protected].
• The Chris Durr is available to assist you with programming questions, partnerships and general brainstorming and problem solving. The Library Programs Consultant assigned to your project is Chris Durr and can be reached via email at [email protected].

Please stay in touch with your project support team throughout the award period. Read the enclosed award packet thoroughly and contact your project support team if you have any questions.

Best wishes for a successful project.

Respectfully yours,
Greg Lucas
California State Librarian
cc:Jessica Magallanes [email protected] Chris Durr [email protected]
Michelle Killian [email protected]
Nicole Olson [email protected]
Lynne Oliva [email protected]
Reed Strege [email protected]
Natalie Cole [email protected]
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Library – Courts Building 916-323-9759
P.O. Box 942837 [email protected]
Sacramento, CA 94237-0001 www.library.ca.gov
THE BASICS – YOUR LSTA GRANT AWARD
Award #: LS-E-24-06
File #: E-06
IMLS #: LS-256808-OLS-24
Organization: Santa Fe Springs City Library
Project Title: eBooks for All
Award Amount: $12,000
2024/2025 LSTA APPROVED BUDGET
Salaries/Wages/Benefits $0
Consultant Fees $0
Travel $0
Supplies/Materials $0
Equipment ($5,000 or more per unit) $0
Services $12,000
Project Total $12,000
Indirect Cost $0
Grant Total $12,000(LSTA Funds Only)
Payment Schedule In Full
Start Date: July 01, 2024
End Date: 6/30/2025
This project will be officially closed as of the end date listed above and no new expenditures may be generated, nor may any additional funded project activities occur. Unexpended or unencumbered funds must be returned within 30 days of the end date. However, if funds were encumbered prior to the end date, this project is allowed 45 days to liquidate those encumbrances. Any funds not liquidated are to be returned with the liquidation report within 60 days of the end date.

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LIBRARY SERVICES AND TECHNOLOGY ACT (LSTA)

AWARD AGREEMENT AND

CERTIFICATION OF COMPLIANCE
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TABLE OF CONTENTS
PROJECT SUMMARY.................................................................................. Error! Bookmark not defined.

PROCEDURES and REQUIREMENTS......................................................... Error! Bookmark not defined.

A. Term of the Agreement ..................................................... Error! Bookmark not defined.

B. Scope of Work .................................................................... Error! Bookmark not defined.

C. Spending Funds ................................................................. Error! Bookmark not defined.

D. Narrative and Financial Reports ....................................... Error! Bookmark not defined.

E. Claim Form and Payment.................................................. Error! Bookmark not defined.

EXHIBIT A: TERMS AND CONDITIONS .................................................... Error! Bookmark not defined.

EXHIBIT B: FEDERAL RESTRICTIONS ON THE USE OF LSTA FUNDS ..... Error! Bookmark not defined.

EXHIBIT C: LSTA AWARD REQUIREMENTS.............................................. Error! Bookmark not defined.

A. CIPA Compliance.............................................................. Error! Bookmark not defined.

B. Contracting Guidance ...................................................... Error! Bookmark not defined.

C. Language Access Services .............................................. Error! Bookmark not defined.

EXHIBIT D: CERTIFICATION OF COMPLIANCE FORM......................... Error! Bookmark not defined.

Certification ............................................................................ Error! Bookmark not defined.

Authorized Representative Signature ................................... Error! Bookmark not defined.

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PROJECT SUMMARY

AWARD AGREEMENT BETWEEN THE CALIFORNIA STATE LIBRARY
and Santa Fe Springs City Library for the eBooks for All AWARD AGREEMENT NUMBER LS-E-24-06
This Award Agreement (“Agreement”) is entered into on July 01, 2024 by and between the California State Library (“State Library”) and Santa Fe Springs City Library, (“Subrecipient”).

This Award Agreement pertains to Santa Fe Springs City Library’s LSTA-funded eBooks for All project.

The Library Development Services Bureau (“LDS”) of the State Library administers state and federal funds in the form of awards.

The Subrecipient was selected by the State Library to receive LSTA award funds in the amount of $12,000 through the process adopted by the State Library in administering such grants.

The State Library and the Subrecipient, for the consideration and under the conditions hereinafter set forth in the Grant Agreement, agree as follows:

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PROCEDURES and REQUIREMENTS
A. Term of the Agreement
The Award term begins on the date of execution of the Agreement by both parties, until September 30, 2025. If completion of the project occurs prior to the end of the award period, this will be the end date of the term of this agreement. Award eligible program expenditures may begin no earlier than the start date of the project period.

The project period ends on 6/30/2025 and all eligible program costs must be incurred by this date.

B. Scope of Work

1. Subrecipient agrees to perform all activities specifically identified in the Subrecipient’s application and submitted to the State Library in response to eBooks for All opportunity.

2. The following activities and deliverables to be performed by the Subrecipient include, but are not limited to the following:
• Maintain and keep records of expenditures related to the grant that are consistent with the Generally Accepted Accounting Principles (GAAP). • Make financial records available to the State Library upon request. • Work with the State Library staff to assure that funds are disbursed in compliance with the purpose of the grant.
• Prepare and submit required narrative and financial reports. • Procure equipment, and other supplies as needed for the project. • Issue contracts for services, personnel, and consultants. • If applicable, make payments for services, including for hours worked and travel reimbursements, to consultants and contractors.
• Oversee the implementation of project activities.

C. Spending Funds

1. There are federal restrictions for how LSTA funding can and cannot be spent.

Please be sure to review the Restrictions on the Use of LSTA Grant Funds, also detailed in Exhibit B of this agreement, to ensure that LSTA funds are used appropriately. Unallowable costs may not be counted toward a project’s match or in-kind contribution.

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D. Narrative and Financial Reports

1. The Subrecipient shall be responsible for submission of interim and final narrative and financial reports on the progress and activities of the project, to the California State Library, using the sample report documents provided by the California State Library.

2. All the reports must be current, include all required sections and documents, and must be approved by the Grant Monitor before any payment request can be processed. Failure to comply with the specified reporting requirements may be considered a breach of this Agreement and result in the termination of the Agreement or rejection of the payment request and/or forfeiture by the Subrecipient of claims for costs incurred that might otherwise have been eligible for grant funding. Any problems or delays must be reported immediately to the Grant Monitor. The financial reports shall reflect the expenditures made by the Subrecipient under the Agreement, and may be incorporated into the same reporting structure as the narrative reports.

3. The reports shall be submitted by the following dates:

Reporting Period Report Due Date
N/A Baseline Self-Assessment Due August 15, 2024
July - September 1st Quarter Financial Report Due October 15, 2024 October - December 2nd Quarter Financial Report Due and Mid Project Program Narrative Report
Due
January 15, 2025
January - March 3rd Quarter Financial Report Due April 15, 2025 April - Project End Date Final Financial Report, Expenditure Detail Report and Final Program
Narrative Report Due
Upon completion of the
project but no later than
July 31, 2025
60 Days from Project
End Date (if end date
is extended see
extension letter for
new dates)
Liquidation Financial Report Due (Only
required if encumbered funds have
not been spent by project end date)
August 31, 2025
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4. Failure to submit timely reports with the appropriate documentation by the due date may result in rejection of the payment request and/or forfeiture by the Subrecipient of claims for costs incurred that might otherwise have been eligible for grant funding.

5. The Subrecipient agrees to maintain records and supporting documentation pertaining to the performance of this grant subject to possible audit for a minimum of five (5) years after final payment date or grant term end date, whichever is later. Please refer to Exhibit A, Terms and Conditions for more information.

6. In addition to the foregoing, the Grantee shall submit to the State Library such periodic reports, updates, documents and any information as deem necessary by the State Library to monitor compliance and/or perform program evaluation.

Any requested data or information shall be submitted in electronic format on a form specified by the State Library.

E. Claim Form and Payment

1. The California State Library shall provide the Subrecipient payment as outlined in the payment schedule, and only for those activities and costs specified in the approved award application.

2. The Subrecipient shall complete, sign, and submit the Certification of Compliance form (Exhibit D) and the Financial Claim form (included in your award packet) to the California State Library within 14 days of receiving the award packet. These forms will be issued, signed and submitted using the online signature and agreement platform, DocuSign.

3. Any of the sums listed as approved and/or amended appearing under the categories in the approved budget may be adjusted with prior authorization from the California State Library Grant Monitor. This would be to increase the allotment with the understanding that there will be corresponding decreases in the other allotments so that the total amount paid by the California State Library to the Subrecipient under this Agreement shall not exceed the awarded amount, which shall be expended/encumbered during the grant period.

4. If the payment amount made by the California State Library exceeds the actual expenses incurred during the term of this Agreement, as reflected in the financial reports to be filed by the Subrecipient, the Subrecipient shall immediately refund the excess payment amount to the California State Library.

5. The Award payments will only be made to the Subrecipient. It is the Subrecipient’s responsibility to pay all contractors and subcontractors for purchased goods and services.

6. For awards over $20,000, the Final Payment of 10% will be withheld and retained by the California State Library until all conditions agreed upon in this Agreement, including submission and Grant Monitor approval of the final narrative and financial reports, have been satisfied.

7. Prompt Payment Clause
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The California State Library will make payments to the Subrecipient in accordance with the Prompt Payment Clause under Government Code, section 927, et. seq. The Subrecipient may typically expect payment to be issued within 45 days from the date a grant payment request is properly submitted and approved by the Fiscal Analyst.

8. Budget Contingency Clause
a. It is mutually agreed that if the Budget Act of the current fiscal year or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall no longer be in full force and effect. In this event, the California State Library shall have no liability to pay any funds whatsoever to the Subrecipient or to furnish any other considerations under this Agreement and the Subrecipient shall not be obligated to perform any provisions of this Agreement.
b. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this Program, the California State Library shall have the option to either cancel this Agreement with no liability occurring to itself or offer an Agreement amendment to the Subrecipient to reflect the reduced amount.
c. This grant award may have been written before ascertaining the availability of congressional appropriation of funds, for the mutual benefit of both parties in order to avoid program and fiscal delays which would occur if the grant award were executed after that determination was made.
d. This grant award is valid and enforceable only if sufficient funds are made available to the State by the United States government for the Fiscal Year 2024-2025 for the purposes of this program. In addition, this grant award is subject to any additional restrictions, limitations, or conditions enacted by the Congress or any statute enacted by the Congress which may affect the provisions, terms or funding of this grant award in any manner.
e. It is mutually agreed that if the Congress does not appropriate sufficient funds for the program, this grant award shall be amended to reflect any reduction in funds.
f. The California State Library has the option to amend the grant award to reflect any reduction of funds.
g. Upon the grant award approval by the State Librarian, one (1) completed set of this Award Agreement will be sent to the Subrecipient.

Such copy shall be the officially approved agreement for the conduct of the approved project.

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EXHIBIT A: TERMS AND CONDITIONS

1. Accessibility: The organization receiving this LSTA award, as listed in the certification section below, and all program staff, will ensure all LSTA-funded project materials will meet California accessibility standards.

The State is responsible for ensuring that public websites are accessible to both the general public and state employees, including persons with disabilities.

Subrecipient shall assist the State in meeting its responsibility. Therefore, all project materials generated by state funded programs must meet the California Accessibility Standards. Additionally, all project materials designed, developed, and maintained shall be in compliance with the California Government Code, sections 7405 and 11135, and the current Web Content Accessibility Guidelines, as published by the Web Accessibility Initiative of the World Wide Web Consortium at a minimum Level AA success criteria.

However, if for some reason project material is not generated to be in compliance to meet these standards, please still submit it to the State Library.

When submitting the material make sure to note that the material is not accessible by including “NOT ACCESSIBLE” in the file name.

The California State Library reserves the right to post project materials to its website that are in compliance with these standards.

Common, applicable award materials include, but are not limited to:
• Project toolkits
• Digital resources
• Publications
• Survey templates
• Project marketing materials

2. Acknowledgment: The Institute of Museum and Library Services and the California State Library shall be acknowledged in all promotional materials and publications related to the LSTA-funded project.

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a. LSTA award recipients must ensure that the Library Services and Technology Act receive full credit as the funding program and that the Institute of Museum and Library Services (IMLS) likewise, is acknowledged as the federal source of funds.
b. Publications and information releases about the project must credit the Library Services and Technology Act (LSTA). An appropriate statement for a publication or project press release is:
"This [publication/project] was supported in whole or in part by the U.S. Institute of Museum and Library Services under the provisions of the Library Services and Technology Act, administered in California by the State Librarian."
As appropriate, this disclaimer should be added:
"The opinions expressed herein do not necessarily reflect the position or policy of the U.S. Institute of Museum and Library Services or the California State Library, and no official endorsement by the U.S. Institute of Museum and Library Services or the California State Library should be inferred."
c. This credit line on products of a project, such as materials and publicity, is important to foster support from the public and by state and federal funding sources.
d. For more examples from Institute of Museum and Library Services (IMLS) provided for recipients of national level grants, please see IMLS Acknowledgement Requirements.
e. IMLS Logo: Use of the IMLS logo, which can be downloaded on the IMLS Logos page, is required on any publications. Please refer to the IMLS Brand Standards page for further details and usage requirements. If the award project results in copyrightable material, the sub Subrecipient or any subcontractor of the sub Subrecipient is free to copyright the work.

However, IMLS and the State Library reserve a royalty-free, exclusive and irrevocable license to reproduce, publish, or otherwise use and authorize others to use the work for government purposes.
f. Photo Documentation: Digital photos are a great way to document the happenings of your project. It is recommended that you use a photo release form when taking photos of the public. You may use your library’s photo release form, or use the IMLS Media Content Authorization and Release form.

3. Agency: In the performance of this Agreement the Subrecipient and its agents and employees shall act in an independent capacity and not as officers, Docusign Envelope ID: 294A7BCC-BF6C-4AE7-B041-91594CF3B4DA In Process
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employees or agents of the California State Library. The Subrecipient is solely responsible for all activities supported by the grant. Nothing in this Agreement creates a partnership, agency, joint venture, employment, or any other type of relationship between the parties. The Subrecipient shall not represent itself as an agent of the California State Library for any purpose, and has no authority to bind the State Library in any manner whatsoever.

4. Amendment: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties, and approved as required.

No oral understanding or agreement not incorporated into this Agreement is binding on any of the parties. This Agreement may be amended, modified or augmented by mutual consent of the parties, subject to the requirements and restrictions of this paragraph.

5. Applicable law: The laws of the State of California shall govern all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties hereunder. The parties hereby waive any right to any other venue. The place where the Agreement is entered into and place where the obligation is incurred is Sacramento County, California.

6. Assignment, Successors, and Assigns: The Subrecipient may not assign this Agreement or delegate its performance to any third-party person or entity, either in whole or in part, without the California State Library’s prior written consent. The provisions of this Agreement shall be binding upon and inure to the benefit of the California State Library, the Subrecipient, and their respective successors and assigns.

7. Audit and Records Access: The Subrecipient agrees that the California State Library, the Department of General Services, the State Auditor, or their designated representatives shall have the right to review, audit, inspect and copy any records and supporting documentation pertaining to the performance of this Agreement. To meet federal and state requirements, Subrecipients agrees to maintain grant records for five years following the California State Library’s submission of the last expenditure report for the LSTA Five-Year Plan under which the award was issued, unless a longer period of records retention is stipulated, or until completion of any action and resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later. The Subrecipient agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, the Subrecipient agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement.

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Examples of audit documentation may include, but not limited to, competitive bids, grant amendments, if any, relating to the budget or work plan, copies of any agreements with contractors or subcontractors if utilized, expenditure ledger, payroll register entries, time sheets, personnel expenditure summary form, travel expense log, paid warrants, contracts and change orders, samples of items and materials developed with grant funds, invoices and/or cancelled checks.

A records retention schedule is included in the LSTA Grant Guide available to LSTA awardees.

8. Authorized Representative: Subrecipient and the California State Library mutually represent that their authorized representatives have the requisite legal authority to sign on their organization’s behalf.

9. Communication: All communications from either party, including an interim check-in at any time during the grant term, shall be directed to the respective Grant Monitor or representative of the California State Library or Subrecipient. For this purpose, the following contact information is provided below:

Santa Fe Springs City Library California State Library
Deborah Raia Michelle Killian
11700 Telegraph Rd. 900 N Street
Santa Fe Springs, CA, 90670 Sacramento, CA 95814
562-868-7738 Ext 7814 (916) 603-6706
[email protected] [email protected]

10. Confidentiality: Subrecipient will maintain as confidential any material it receives or produces that is marked Confidential or is inherently confidential, or is protected by privilege. Subrecipient agrees to alert the State Library to this status in advance, and State Library agrees to maintain this status in conformity with the Public Records Act.

11. Contractor and Subcontractors: Nothing contained in this Grant Agreement or otherwise shall create any contractual relation between the State and any contractor or subcontractors, and no contract or subcontract shall relieve the Subrecipient of their responsibilities and obligations hereunder. The Subrecipient agrees to be as fully responsible to the State for the acts and omissions of its contractors, subcontractors, volunteers, student interns and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Subrecipient. The Subrecipient’s obligation to pay its contractors and subcontractors is an independent obligation from the State’s obligation to make payments to the Subrecipient. As a result, the State Docusign Envelope ID: 294A7BCC-BF6C-4AE7-B041-91594CF3B4DA In Process
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shall have no obligation to pay or to enforce the payment of any monies to any contractor or subcontractor.

12. Copyright: Subrecipient owns and retains titles to any copyrights or copyrightable material from any original works that it creates within the scope of this Agreement in accordance with the federal Copyright Act. (17 U.S.C. 101, et seq.) Subrecipient is responsible for obtaining any necessary licenses, permissions, releases or authorizations to use text, images, or other materials owned, copyrighted, or trademarked by third parties and for extending such licenses, permissions, releases, or authorizations to the California State Library pursuant to this section. Also, the California State Library may upload, post or transmit copyrighted material produced or purchased with grant funds on a California State Library website for public access and viewing.

13. Discharge of Grant Obligations: The Subrecipient's obligations under this Agreement shall be deemed discharged only upon acceptance of the final report by California State Library. If the Subrecipient is a non-profit entity, the Subrecipient’s Board of Directors shall accept and certify as accurate the final report prior to its submission to California State Library.

14. Dispute Resolution: In the event of a dispute, Subrecipient will discuss the problem informally with the Grant Monitor. If unresolved, the Subrecipient shall file a written “Notice of Dispute” with the State Library Grant Monitor within ten (10) days of discovery of the problem. Within ten (10) days of receipt, the Grant Monitor shall meet with the Subrecipient for purposes of resolving the dispute.

Any dispute arising under the terms of this Agreement which is not disposed of within a reasonable period of time, the Subrecipient may bring it to the attention of the State Librarian or the designated representative. The decision of the State Librarian or designated representative shall be final. Unless otherwise instructed by the Grant Monitor, the Subrecipient shall continue with its responsibilities under this Agreement during any dispute.

15. Drug-free Workplace: The Subrecipient certifies under penalty of perjury under the laws of California, that the Subrecipient will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et. seq.) and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations. b. Establish a Drug-Free Awareness Program to inform employees about all of the following:

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1) The dangers of drug abuse in the workplace.
2) The Subrecipient’s policy of maintaining a drug-free workplace; 3) Any available counseling, rehabilitation and employee assistance programs.

4) Penalties that may be imposed upon employees for drug abuse violations.

c. Require that every employee who works on the Agreement will:

1) Receive a copy of the Subrecipient’s drug-free workplace policy statement.

2) Agrees to abide by the terms of the Subrecipient’s statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Subrecipient may be ineligible for award of any future state agreements if the California State Library determines that the Subrecipient has made a false certification, or violated the certification by failing to carry out the requirements as noted above.

16. Effectiveness of Agreement: This Agreement is of no force or effect until signed by both parties.

17. Entire Agreement: This Agreement supersedes all prior agreements, oral or written, made with respect to the subject hereof and, together with all attachments hereto, contains the entire agreement of the parties.

18. Exclusive Agreement: This is the entire Agreement between the California State Library and Subrecipient.

19. Executive Order N-6-22-Russia Sanctions: The Grantee shall comply with Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate grant agreements with, and to refrain from entering any new grant agreements with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Grantee is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Grantee advance written notice of such Docusign Envelope ID: 294A7BCC-BF6C-4AE7-B041-91594CF3B4DA In Process
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termination, allowing Grantee at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

20. Extension: The State Librarian or designee may extend the final deadline for good cause. The Subrecipient’s request for an extension of the grant period must be made in writing and received by the California State Library at least 30 days prior to the final deadline. Extensions of up to 30 days following the original project period end date may be granted. Extended project end dates may not exceed the end of the Federal fiscal year (September 30).

21. Failure to Perform: If the Grant Monitor determines the Subrecipient has not complied with this Agreement, or is not implementing the project as approved by the State Library, the Subrecipient may forfeit the right to reimbursement of any grant funds not already by the California State Library, including, but not limited to, the ten percent (10%) withhold.

22. Federal and State Taxes: The State Library shall not:
a. Withhold Federal Insurance Contributions Act (FICA) payments from Subrecipient’s payments or make FICA payments on the Subrecipient’s behalf; or
b. Make Federal or State unemployment insurance contributions on Subrecipient’s behalf; or
c. Withhold Federal or State income taxes from Subrecipient’s payments Subrecipient shall pay all taxes required on payments made under this Agreement including applicable income taxes and FICA.

23. Force Majeure: Neither the California State Library nor the Subrecipient, its contractors, vendors, or subcontractors, if any, shall be responsible hereunder for any delay, default, or nonperformance of this Agreement, to the extent that such delay, default, or nonperformance is caused by an act of God, weather, accident, labor strike, fire, explosion, riot, war, rebellion, sabotage, flood, or other contingencies unforeseen by the California State Library or the Subrecipient, its contractors, vendors, or subcontractors, and beyond the reasonable control of such party.

24. Forfeit of Grant Funds and Repayment of Funds Improperly Expended: If grant funds are not expended, or have not been expended, in accordance with this Agreement, the State Librarian or designee, at their sole discretion, may take appropriate action under this Agreement, at law or in equity, including requiring the Subrecipient to forfeit the unexpended portion of the grant funds, including, Docusign Envelope ID: 294A7BCC-BF6C-4AE7-B041-91594CF3B4DA In Process
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but not limited to, the ten percent (10%) withhold, and/or to repay to the California State Library any funds improperly expended.

25. Fringe Benefit Ineligibility: Subrecipient agrees that neither the Subrecipient nor its employees and contract personnel are eligible to participate in any employee pension, health benefit, vacation pay, sick pay or other fringe benefit plan of the State of California or the State Library.

26. Generally Accepted Accounting Principles: The Subrecipient is required to use Generally Accepted Accounting Principles in documenting all grant expenditures.

27. Grant Monitor: The Grant Monitor may monitor Subrecipient performance to ensure Subrecipient expends grant funds appropriately and in a manner consistent with the terms and conditions contained herein. The Grant Monitor does not have the authority to approve any deviation from or revision to the Terms and Conditions (Exhibit A) or the Procedures and Requirements, unless such authority is expressly stated in the Procedures and Requirements.

28. Independent Action: Subrecipient reserves the right to fulfill its obligations under this Agreement in an independent manner, at any location and at any time within the agreed-upon timeline. Subrecipient’s employees or contract personnel shall perform all services required by this Agreement, but their time need not be devoted solely to fulfilling obligations under this Agreement. Subrecipient shall furnish all equipment and materials used to meet its obligations, and complete the Project. The State Library shall not provide any personnel or other resources beyond the grant award, and is not required to provide training in connection with this Agreement.

29. Indemnification: Subrecipient agrees to indemnify, defend and save harmless the State of California, the California State Library and its officers, employees, and agents, from any and all claims, losses, and liabilities accruing or resulting to any and all contractors, subcontractors, suppliers, laborers and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Subrecipient in the performance of this Agreement.

30. License to Use: The California State Library and the Institute of Museum and Library Services reserve a fully paid-up, royalty-free, nonexclusive, sub-licensable and irrevocable license to reproduce, publish, prepare derivative works, Docusign Envelope ID: 294A7BCC-BF6C-4AE7-B041-91594CF3B4DA In Process
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distribute or otherwise use, and to authorize third parties to use, any material received or maintained by Subrecipient in connection with this Agreement. This includes intellectual property, with or without third-party rights. All such usages will be for public library and State governmental purposes:
a. The copyright in any work developed under this grant or contract under this award; and
b. Any rights of copyright to which a Subrecipient or a contractor purchases ownership with award support.

31. Limitation of Expenditure: Expenditure for all projects must conform to the approved budget, as amended, and with applicable Federal and State laws and regulations. The total amount paid by the California State Library to the subrecipient under this agreement shall not exceed $12,000 and shall be expended/encumbered in the designated award period.

During the award period, the subrecipient may find that the awarded budget may need to be modified. Budget changes, requests for additional funds, or requests for reductions in award funding must be discussed with the assigned State Library Grant Monitor and a Grant Award Modification may be required to be submitted according to the instructions. Approval is by the State Librarian.

Adjustments should be reported on the next financial report. Any adjustments in approved budgets must be documented and documentation retained in project accounts.

32. Lobbying: Subrecipient confirms that the grant funds will not be used for the purposes of lobbying or otherwise attempting to influence legislation, as those purposes are defined by the U.S. Internal Revenue Code of 1986.

33. Non-Discrimination Clause: During this grant period, the Subrecipient and the Subrecipient’s contractors, and subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, age, sexual orientation, or military and veteran status. Subrecipient shall insure that the evaluation and treatment of contractors, employees and applicants for employment are free from such discrimination and harassment.

Additionally, Subrecipient, contractors, and subcontractors, if applicable, shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of Docusign Envelope ID: 294A7BCC-BF6C-4AE7-B041-91594CF3B4DA In Process
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the Government Code (Gov. Code §§ 11135-11139.5), and the regulations or standards adopted by the California State Library to implement such article.

Subrecipient shall permit access by representatives of the Department of Civil Rights and the California State Library upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or the California State Library shall require to ascertain compliance with this clause. Subrecipient, and its contractors, and subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Subrecipient shall include the non-discrimination and compliance provisions of this clause in all contracts and subcontracts to perform work under the Agreement.

34. Notices: All notices and other communications in connection with this Agreement shall be in writing, and shall be considered delivered as follows:
a. Electronic Mail (E-mail): When sent by e-mail to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission.
b. DocuSign (e-signature platform): When sent via DocuSign a notification will be sent to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission.
c. Grants Management System: When sent via / uploaded to the California State Library’s Grants Management System a notification will be sent to the last e-mail address of the recipient known to the party giving notice.

Notice is effective upon transmission.
d. Personally: When delivered personally to the recipient’s physical address as stated in this Agreement.
e. U.S. Mail: Five days after being deposited in the U.S. Mail, postage prepaid, and addressed to recipient’s address as stated in this Agreement.

35. Order of Precedence: The performance of this Agreement shall be conducted in accordance with the Terms and Conditions, Procedures and Requirements, Federal Restrictions on the Use of LSTA Funds, LSTA Award Requirements, Certificate of Compliance, and Project Summary of this Agreement, or other combination of exhibits specified on the Grant Agreement Coversheet attached hereto (collectively referred to as “Terms”). Subrecipient’s California State LibraryDocusign Envelope ID: 294A7BCC-BF6C-4AE7-B041-91594CF3B4DA In Process
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approved Application (Subrecipient’s Application) is hereby incorporated herein by this reference. In the event of conflict or inconsistency between the articles, exhibits, attachments, specifications or provisions that constitute this Agreement, the following order of precedence shall apply:
(a) Grant Agreement Coversheet and any Amendments thereto (b) Terms and Conditions
(c) Procedures and Requirements
(d) Federal Restrictions on the Use of LSTA Funds
(e) LSTA Award Requirements
(f) Certificate of Compliance
(g) Project Summary
(h) Subrecipient’s Application
(i) All other attachments hereto, including any that are incorporated by reference.

36. Payment:
a. The approved Budget, if applicable as detailed in the Award Letter, states the maximum amount of allowable costs for each of the tasks identified in the Activity Timeline included in the project application. California State Library shall provide funding to the Subrecipient for only the work and tasks specified in the Subrecipient’s Application at only those costs specified in the Budget and incurred in the term of the Agreement. b. The Subrecipient shall carry out the work described in the Subrecipient’s Application in accordance with the approved Budget, and shall obtain the Grant Monitor’s written approval of any changes or modifications to the approved project as described in the Subrecipient’s Application or the approved Budget prior to performing the changed work or incurring the changed cost. If the Subrecipient fails to obtain such prior written approval, the State Librarian or designee, at their sole discretion, may refuse to provide funds to pay for such work or costs.
c. The Subrecipient shall request funds in accordance with the funding schedule included in this agreement.
d. For awards with total funding exceeding $20,000, ten percent (10%) will be withheld from each Payment Request and paid at the end of the grant term, when all reports and conditions stipulated in this Agreement have been satisfactorily completed. Failure by the Subrecipient to satisfactorily complete all reports and conditions stipulated in this Agreement may result in forfeiture of any such funds withheld.

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e. Lodgings, Meals and Incidentals: Subrecipient’s eligible costs are limited to the amounts authorized in the U.S. General Services Administration (contact the Grant Monitor for more information).
f. Payment will be made only to the Subrecipient.
g. Allowable expenses shall not be incurred unless and until the Subrecipient receives official award notification as described in the Procedures and Requirements.

37. Personal Jurisdiction: The Subrecipient consents to personal jurisdiction in the State of California for all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties. Native American Tribal Subrecipient s expressly waive tribal sovereign immunity as a defense to any and all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties.

38. Personnel Costs: If there are eligible costs pursuant to Exhibit D, Eligible and Ineligible Costs, any personnel expenditures to be reimbursed with grant funds must be computed based on actual time spent on grant-related activities and on the actual salary or equivalent hourly wage the employee is paid for their regular job duties, including a proportionate share of any benefits to which the employee is entitled, unless otherwise specified in Exhibit D.

39. Pledge: This Agreement shall not be interpreted to create any pledge or any commitment by the State Library to make any other or further grants or contributions to Subrecipient, or any other person or entity in connection with the Project. It is mutually agreed that Subrecipient is responsible for furnishing funds beyond the award that may be necessary to complete outcomes or deliverables.

40. Privacy Protection: Both parties agree to protect the confidentiality of any nonpublic, personal information that may be contained in materials received or produced in connection with this Agreement, as required by Civil Code, section 1798, et. seq.

41. Prohibited Use: The expenditure under this program shall not be used to supplant Subrecipient efforts in other grant programs provided by the California State Library and shall not be used to supplant subrecipient effort.

42. Provisions: This agreement is entered into under provisions of the Library Services and Technology Act, Public Law 104-208 on September 30, 1996; and Docusign Envelope ID: 294A7BCC-BF6C-4AE7-B041-91594CF3B4DA In Process
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Congressional Record – House, H11644-H11728 on September 28, 1996, H12266- H12267 on October 3, 1996; and 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, December 26, 2013.

Congress enacted the Museum and Library Services Act of 2010 (Pub. L. 111-340, codified at 20 U.S.C. § 9101 et seq.), which also incorporates Library Services and Technology Act (LSTA).
a. Performance of the provisions of this agreement is subject to the conditions and availability of funds as awarded by the State Librarian under said Act.

43. Public Records Act: Material maintained or used by the California State Library is considered “public record” under the Public Records Act (PRA) at Government Code, sections 6250, et. seq. This includes the Interim and Final reports, and any other written communications between the parties. Subrecipient agrees to ensure that all content contained in its written reports are appropriate for publication. Said material, along with all other reports, documentation and data collected during the term of the Agreement, will be subject to disclosure unless it qualifies for exemption under the PRA in whole or in part. Subrecipient agrees to alert the State Library as to a basis for exemption, if any exists.

44. Publicity Obligations: Subrecipient will notify the State Library of any promotional materials or publications resulting from the award no later than five (5) days in advance of distribution, whether they are print, film, electronic, or in any other format or medium. Copies of all promotional materials will be provided to the State Library. Subrecipient will acknowledge the LSTA support as noted above.

Subrecipient agrees that the State Library may include information about this grant and its outcomes in its own annual reports, with specific reference to Subrecipient, and may distribute such information to third parties.

45. Records: Communications, grant related documents, data, original receipts and invoices must be maintained by Subrecipient and shall be made available to the State Library upon request. Subrecipient agrees to maintain adequate grant program records and adequate financial records consistent with generally accepted accounting practices, and to retain all records for at least five (5) years after the end-of-term. The State Library may monitor or conduct an onsite evaluation of Subrecipient’s operation to ensure compliance with this Agreement, with reasonable advance notice.

46. Reduction of Waste: In the performance of this Agreement, Subrecipient shall take all reasonable steps to ensure that materials purchased or utilized in the course of the project are not wasted. Steps should include, but not be limited to:

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the use of used, reusable, or recyclable products; discretion in the amount of materials used; alternatives to disposal of materials consumed; and the practice of other waste reduction measures where feasible and appropriate.

47. Reimbursement Limitations: Under no circumstances shall the Subrecipient seek reimbursement pursuant to this Agreement for a cost or activity that has been or will be paid for through another funding source. The Subrecipient shall not seek reimbursement for any costs used to meet cost sharing or matching requirements of any other California State Library funded program.

48. Reports and Claims: It is the responsibility of the recipient of these instructions to see that the proper individual to supply the required reports and claims receives the instructions and makes the required reports and claims to the California State Library.
a. The subrecipient shall be responsible for submitting to the State Library Narrative Reports detailing progress and activities. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section.
b. The subrecipient shall be responsible for submitting to the State Library Financial Reports reflecting project expenditure activity. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section.
c. To obtain payment hereunder the subrecipient shall submit authorized claims provided by the State Library for that purpose, on each of the following mentioned dates for payment, and the California State Library agrees to reimburse the Library as soon thereafter as State fiscal procedures will permit.
d. In-full payments are typically made for awards totaling $20,000 or less. e. Funding for awards totaling more than $20,000 are issued in three payments following a 45%/45%/10% payment schedule, unless an exception has been made.
f. The final 10% of the grant award (if applicable) is payable only if the subrecipient fulfills all project reporting requirements and returns all unspent funds by the time specified in the Grant Guide. Failure to provide timely reports is a serious breach of an award recipient’s administrative duty under the award, which may result in federal audit exceptions against the State and the loss of LSTA funds.
g. Payment will be provided to cover the expenditures incurred by the subrecipient for the project in the following manner:

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o N/A upon execution of the agreement and submission of claim by fiscal agent
o If applicable, second payment will be made upon approval of first quarter financial report and receipt of claim form in the amount of N/A
o If applicable, final payment will be made upon approval of all final reports and receipt of claim form in the amount of N/A

49. Self-Dealing and Arm’s Length Transactions: All expenditures for which reimbursement pursuant to this Agreement is sought shall be the result of arm’slength transactions and not the result of, or motivated by, self-dealing on the part of the Subrecipient or any employee or agent of the Subrecipient. For purposes of this provision, “arm’s-length transactions” are those in which both parties are on equal footing and fair market forces are at play, such as when multiple vendors are invited to compete for an entity’s business and the entity chooses the lowest of the resulting bids. “Self-dealing” is involved where an individual or entity is obligated to act as a trustee or fiduciary, as when handling public funds, and chooses to act in a manner that will benefit the individual or entity, directly or indirectly, to the detriment of, and in conflict with, the public purpose for which all award monies are to be expended.

50. Severability: If any part of this Agreement is found to be unlawful or unenforceable, such provisions will be voided and severed from this Agreement, but the remainder of the provisions in the Agreement will remain in full force and effect.

51. Site Visits: The Subrecipient shall allow the California State Library to access and conduct site visits, with reasonable notice, at which grant funds are expended and related work being performed at any time during the performance of the work and for up to ninety (90) days after completion of the work, or until all issues related to the grant project have been resolved. A site visit may include, but not be limited to, monitoring the use of grant funds, provide technical assistance when needed, and to visit the State funded project.

52. Subrecipient: The Subrecipient is the government or other legal entity to which a subaward is awarded and which is accountable to the grantee for the use of the funds provided.
a. The subrecipient will make reports to the State Librarian in such form and containing such information as may be required to enable the California State Library to perform its duties. The subrecipient will keep such records and afford such access as the California State Librarian or Library may find necessary to assure the correctness and verification of such reports.

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b. The control of funds and title to property derived there from shall be in a subrecipient agency for the uses and purposes provided; a subrecipient agency will administer such property and funds and shall apply funds only for the purposes for which they were granted.

53. Subrecipient Accountability: The Subrecipient is ultimately responsible and accountable for the manner in which the grant funds are utilized and accounted for and the way the grant is administered, even if the Subrecipient has contracted with another organization, public or private, to administer or operate its grant program. In the event an audit should determine that grant funds are owed to the California State Library, the Subrecipient is responsible for repayment of the funds to the California State Library.

54. Subrecipient Funds: It is mutually agreed that the Subrecipient is responsible for furnishing funds beyond the grant award that may be necessary to complete the project.

55. Termination: The Agreement shall be subject to termination by the State Librarian or designee upon notice to the Subrecipient at least thirty (30) days prior to the effective date of termination. In the event this agreement is terminated, the Subrecipient shall deliver to the State Librarian copies of all reports, accounting, data, and materials prepared up to the date of termination.

The State Librarian shall determine, and pay the Subrecipient for necessary and appropriate expenditures and obligations up to the date of termination which have not been covered by prior installments previously paid to the Subrecipient.

Upon such termination, the unused portion of the grant award must be returned to the California State Library within 45 days. If funding has been advanced to the Subrecipient, any unobligated balances, as determined by the State Librarian, shall be returned to the State Library within 45 days of the notice of termination.

The State Librarian is empowered to review, audit, and inspect the project for compliance with this agreement.

56. Timeline: Time is of the essence to this Agreement. It is mutually agreed between the parties that the grant application and the timeline included therein are part of the Agreement.

57. Unused Funds: At the end-of-term Subrecipient agrees to return any unexpended or unaccounted for funds to the State Library, or to submit a written request for an extension of the award period. Funds will be considered unexpended or unaccounted if they were: (1) not used for their intended purpose, or (2) used inconsistently with the terms of this Agreement.

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Funds will also be considered unaccounted for, and must be returned, if the proposal outcomes or deliverables are materially incomplete by the end-of-term or earlier termination, as determined by the State Library in its sole discretion.

58. Waiver of Rights: California State Library shall not be deemed to have waived any rights under this Agreement unless such waiver is given in writing and signed by California State Library. No delay or omission on the part of California State Library in exercising any rights shall operate as a waiver of such right or any other right. A waiver by California State Library of a provision of this Agreement shall not prejudice or constitute a waiver of California State Library’s right otherwise to demand strict compliance with that provision or any other provision of this Agreement. No prior waiver by California State Library, nor any course of dealing between California State Library and Subrecipient, shall constitute a waiver of any of California State Library’s rights or of any of Subrecipient’s obligations as to any future transactions. Whenever the consent of California State Library is required under this Agreement, the granting of such consent by California State Library in any instance shall not constitute continuing consent to subsequent instances where such consent is required and in all cases such consent may be granted or withheld in the sole discretion of California State Library.

59. Work Products: Subrecipient shall provide California State Library with copies of all final products identified in the Work Plan and Application. Subrecipient shall also provide the State Library with copies of all public education and advertising material produced pursuant to this Agreement.

60. Workers’ Compensation: The State of California will not provide Workers’ Compensation insurance for Subrecipient or Subrecipient’s employees or contract personnel. If Subrecipient hires employees to perform services required by this Agreement, Subrecipient shall provide Workers’ Compensation insurance for them. The Subrecipient is aware of Labor Code Section 3700, which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the Labor Code, and the Subrecipient agrees to comply with such provisions before commencing the performance of the work of this Agreement.

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EXHIBIT B: FEDERAL RESTRICTIONS ON THE USE OF LSTA FUNDS The Code of Federal Regulations (CFR) specifies what expenditures and activities LSTA funding can and cannot support. LSTA awardees are cautioned that they must abide by all regulations when implementing their projects and in using grant funds. Applicants and awardees should contact the State Library at [email protected] in cases of ambiguity or uncertainty, or with any questions about identifying allowable cost items under Federal procedures.

Unallowable Costs and Restrictions
The following list includes common unallowable costs and restrictions on the use of federal funds. This summary is provided for convenience. It is not exhaustive, and applicants and awardees should not rely solely on the information provided here when developing project budgets, implementing projects, and using grant funds.

Advertising and public relations
Advertising costs are allowable only when incurred for the recruitment of personnel, the procurement of goods and services, the disposal of scrap or surplus materials, and other specific purposes necessary to meet the requirements of the Federal award. Public relations costs are allowable when incurred to communicate with the public and press pertaining to specific activities or accomplishments that result from performance of the Federal award. Costs of advertising and public relations at conventions, meetings or other events, including displays, demonstrations, exhibits, meeting rooms, hospitality suites, and special facilities used in conjunction with shows and special events; and salaries of employees engaged in setting up and displaying exhibits, making demonstrations, and providing briefings are unallowable. Costs of advertising and public relations designed solely to promote the non-Federal entity are unallowable. See electronic code of federal regulations: Advertising and Public Relations Advisory councils
Costs incurred by advisory councils or committees are unallowable unless authorized by statute, the Federal awarding agency or as an indirect cost where allocable to Federal awards. See § 200.444 General costs of government, applicable to states, local governments and Indian tribes. See electronic code of federal regulations: Advisory Councils
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Advocacy, lobbying, and associated costs
The cost of certain influencing activities associated with obtaining grants, contracts, cooperative agreements, or loans, is unallowable. Costs of membership in organizations substantially engaged in lobbying are unallowable. See electronic code of federal regulations: Lobbying
Alcoholic beverages
Costs of alcoholic beverages are unallowable. Code of Federal Regulations: Alcoholic Beverages
Backfill and salaries or benefits for individuals not directly contributing to the grantfunded project Costs not integral or directly contributing to the project are not allowable as direct costs. See electronic code of federal regulations: Direct Costs Bad debts or other financial costs
Bad debts (debts which have been determined to be uncollectable), including losses (whether actual or estimated) arising from uncollectable accounts and other claims, are unallowable. Related collection costs, and related legal costs, arising from such debts after they have been determined to be uncollectable are also unallowable.

Code of Federal Regulations: Bad Debts.

Building, construction, renovation, and permanent installation and/or affixation costs Building, construction, or renovation costs are unallowable. Permanent installations and affixations are unallowable. See electronic code of federal regulations: Equipment and Other Capital Expenditures, Rearrangement and Reconversion Costs, and Maintenance and Repair Costs
Collection development purchases not integral to the project and not aligned with programming
Collection development purchases not integral to the project and not aligned with programming are unallowable.

Contributions, donations, honorariums, stipends
Contributions, donations, honorariums, stipends are not allowable. Wages, salaries, reimbursements, payment for work done, and fees charged by speakers are allowable.

Costs that are NOT integral to the project, reasonable, and/or necessary For costs to be considered allowable, they must be integral to the project, reasonable and necessary.

Devices capable of connecting to the internet
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Devices capable of connecting to the internet are unallowable for awardees that are not Children’s Internet Protection Act (CIPA) compliant.

Entertainment and performances
Costs of entertainment, including amusement, diversion, and social activities, and any costs directly associated with those, such as tickets to shows or sports events, meals, lodging, rentals, transportation, and gratuities are unallowable. See electronic code of federal regulations: Entertainment
Equipment not approved by IMLS
All proposed equipment purchases (single item or unit valued at $5,000 or more) must receive IMLS approval in order to be considered allowable.

Fines and penalties
Costs resulting from non-Federal entity violations of, alleged violations of, or failure to comply with, Federal, state, tribal, local or foreign laws and regulations are unallowable, except when incurred as a result of compliance with specific provisions of the Federal award, or with prior written approval of the Federal awarding agency. See electronic code of federal regulations: Fines and Penalties Food and refreshments
Food and refreshments are unallowable unless an approved project activity requires a working meal. Applicants should consult the State Library with questions.

Fundraising
Costs of organized fund-raising, including financial campaigns, solicitation of gifts and bequests, and similar expenses incurred to raise capital or to obtain contributions, are unallowable. See electronic code of federal regulations: Fundraising and Investment Management Costs
General government expenses
The general costs of government, including services normally provided to the general public, such as fire and police, are unallowable. See electronic code of federal regulations: General Government Expenses
Gifts, honorarium, stipends, awards, or other incentives Contributions and donations, including cash, property, and services, that use grant funds and are made by grant recipients to others, regardless of the recipient, are unallowable. See electronic code of federal regulations: Contributions and Donations Income from project
Project income, e.g., fees charged for the use of library space in the context of a grant project, or to recover out of pocket project-related costs, or to create products such as Docusign Envelope ID: 294A7BCC-BF6C-4AE7-B041-91594CF3B4DA In Process
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manuals, or for other expenditures directly related to and used for the purposes of the grant and accrued under the conditions of the grant award, are allowable. See electronic code of federal regulations: Program Income for further information.

Awardees must contact their project support team if they anticipate their project generating income.

Losses on other grants (e.g. using one grant to cover excess costs incurred for another grant-funded project)
Any excess of costs over income under any other award or contract of any nature is unallowable. This includes, but is not limited to, the non-Federal entity's contributed portion by reason of cost-sharing agreements or any under-recoveries through negotiation of flat amounts for indirect (F&A) costs. Also, any excess of costs over authorized funding levels transferred from any award or contract to another award or contract is unallowable. All losses are not allowable indirect (F&A) costs and are required to be included in the appropriate indirect cost rate base for allocation of indirect costs. See electronic code of federal regulations: Losses on Other Awards or Contracts
Memberships, subscriptions, and professional activities Costs of the grant recipient’s memberships in business, technical, and professional organizations are allowable. (NOTE: The State Library’s policy is that use of LSTA funds for personal memberships in organizations is not permitted.) Subscriptions to business, professional, and technical periodicals are allowable. See electronic code of federal regulations: Memberships, Subscriptions, and Professional Activities Out-of-state travel
The State Library’s policy on out-of-state travel is that it is generally not allowed. If a proposed project will include out-of-state travel (e.g., attendance at an out-of-state conference), applicants should consult the State Library before submitting their application in order to determine whether State Library approval is possible.

Per diems
Travel rates, accommodations, and meals are to be reimbursed at actual cost value, not to exceed the organizations approved cost rate or the federal rate at time of travel. Per diem flat rates are not allowable. For example, if the awardee organization has a per diem dinner reimbursement rate of $23 and the traveler spent $19 on dinner, the awardee may utilize $19 in LSTA funding toward the meal cost, not $23.

Premiums, prizes, incentives, souvenirs, and giveaway items Promotional items and memorabilia, including models, and souvenirs are unallowable.

Giveaway items including, but not limited to, prizes, treats, hygiene kits, and books are unallowable. See Advertising and Public Relations
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EXHIBIT C: LSTA AWARD REQUIREMENTS
A. CIPA Compliance
The Institute of Museum and Library Services establishes guidelines to ensure that the California State Library’s implementation of the Children's Internet Protection Act (CIPA) complies with the 2003 decision of the US Supreme Court. The California State Library is required by 20 U.S.C. Section 9134(b)(7) to provide assurance that we will comply with 20 U.S.C. Section 9134(f), which sets out standards relating to Internet Safety for public libraries and public elementary school and secondary school libraries.

Under CIPA, California State Library must assure the Federal Government that no funds will be made available for public libraries and public elementary and secondary school libraries to purchase computers to access the Internet or pay for the direct costs of accessing the Internet unless the libraries have certified that they have Internet safety policies and technology protection measures, e.g., software filtering technology, in place. California State Library must collect certifications from libraries subject to CIPA that apply to the States for Library Services and Technology Act (LSTA) funding. Public libraries and public elementary and secondary school libraries must be in compliance with CIPA to obtain IMLS State Program funding which will be used to purchase computers used to access the Internet or to pay for direct costs associated with accessing the Internet.

The director or the authorized representative of the Subrecipient organization receiving LSTA funding must certify that the library is one of the following:

An individual applicant that is CIPA compliant.

The applicant library, as a public library, a public elementary school library or a public secondary school library, has complied with the requirements of Section 9134(f)(1) of the Library Services and Technology Act.

Representing a group of applicants. Those applicants that are subject to CIPA requirements have certified they are CIPA compliant.

All public libraries, public elementary school libraries, and public secondary school libraries, participating in the application have complied with the requirements of Section 9134(f)(1) of the Library Services and Technology Act. The library submitting this Docusign Envelope ID: 294A7BCC-BF6C-4AE7-B041-91594CF3B4DA In Process
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application has collected Internet Safety Certifications from all other applicants who are subject to CIPA requirements. The library will keep these certifications on file with other application materials, and if awarded funds, with other project records.

Not Subject to CIPA Requirements.

CIPA requirements do not apply because no LSTA funds made available under this grant program will be used to purchase computers that can access the Internet or to pay for direct costs associated with accessing the Internet.

For more information on CIPA, please visit the Children’s Internet Protection Act (CIPA) webpage on the Federal Communications Commission’s (FCC) website.

B. Contracting Guidance
OMB’s Code of Federal Regulations outlines important regulations surrounding contracts that, as a recipient of LSTA funds, the State Library and its subrecipients must follow.

C. Language Access Services
To remain compliant with Title VI of the Civil Rights Act of 1964, all LSTA funding recipients must take reasonable steps to make LSTA-funded awards accessible to people with limited English proficiency.

These procedures apply to all of California State Library’s federally funded programs and activities and extends to all programs and activities conducted by the State Library’s federally funded sub-recipients.

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EXHIBIT D: CERTIFICATION OF COMPLIANCE FORM

1. AUTHORIZED REPESENTATIVE: I certify that the authorized representative named below is the legally designated representative of the Subrecipient for this Award Agreement and project, and is authorized to receive and expend funds in order to administer this award program.

I certify that all information provided to the California State Library for review in association with this award is correct and complete to the best of my knowledge, and as the authorized representative of the Subrecipient, I commit to the conditions of this award, and I have the legal authority to do so.

I certify that any or all other subrecipients participating in the program have agreed to the terms of the application/grant award, and have entered into an agreement(s) concerning the final disposition of equipment, facilities, and materials purchased for this program from the funds awarded for the activities and services described in the attached, as approved and/or as amended in the application by the California State Librarian.

The authorized representative, on behalf of the Subrecipient, certifies that the Subrecipient will comply with all applicable requirements of all State and Federal laws, regulations, and policies governing this program, to include the requirements listed below in this Certification of Compliance Form. a. The organization receiving this LSTA award, as listed in the certification section below, and all program staff, agree to comply with the Uniform Guidance for Grants outlined in the Code of Federal Regulations established by the United State Office of Management and Budget
b. The organization receiving this LSTA award, as listed in the certification section below, and all program staff, agree to comply with the rules, regulations and guidance provided by the following:

IMLS LSTA Administration Guidance
California Code of Regulations established by the California Office of Administrative Law
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The organization receiving this LSTA award, as listed in the certification section below, and all project staff agree, to comply with all state and federal laws, regulations, and policies governing this program, to include the requirements contained in LSTA Award Requirements section of this document.

The authorized representative, on behalf of the Subrecipient, hereby certifies to the California State Library, for an award of funds in the amount $12,000. This award will provide library services as set forth in the LSTA Service Project Application as approved and/or as amended by the California State Librarian.

2. STATEMENT OF COMPLIANCE: Subrecipient has, unless exempted, complied with the non-discrimination program requirements. (Gov. Code §12990 (a-f) and CCR, Title 2, Section 11102).

3. DRUG-FREE WORKPLACE REQUIREMENTS: Subrecipient will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drugfree workplace by taking the following actions:
b. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
c. Establish a Drug-Free Awareness Program to inform employees about:
i. the dangers of drug abuse in the workplace;
ii. the person's or organization's policy of maintaining a drug-free workplace;
iii. any available counseling, rehabilitation and employee assistance programs; and,
iv. penalties that may be imposed upon employees for drug abuse violations.
d. Every employee who works on the proposed Agreement will:
i. receive a copy of the company's drug-free workplace policy statement; and,
ii. agree to abide by the terms of the company's statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Subrecipient may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Subrecipient has made Docusign Envelope ID: 294A7BCC-BF6C-4AE7-B041-91594CF3B4DA In Process
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false certification or violated the certification by failing to carry out the requirements as noted above. (Gov. Code § 8350 et. seq.)

4. CONFLICT OF INTEREST: Subrecipient needs to be aware of the following provisions regarding current or former state employees. If Subrecipient has any questions on the status of any person rendering services or involved with the Agreement, the California State Library must be contacted immediately for clarification
Current State Employees (Pub. Contract Code § 10410):
a). No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment.
b). No officer or employee shall contract on their own behalf as an independent contractor with any state agency to provide goods or services.

Former State Employees (Pub. Contract Code § 10411):
a). For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency.
b). For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to their leaving state service.

If Subrecipient violates any provisions of above paragraphs, such action by Subrecipient shall render this Agreement void. (Pub. Contract Code § 10420).

Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub.

Contract Code § 10430 (e)).

5. LABOR CODE/WORKERS' COMPENSATION: Subrecipient needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, Docusign Envelope ID: 294A7BCC-BF6C-4AE7-B041-91594CF3B4DA In Process
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and Subrecipient affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code § 3700).

6. AMERICANS WITH DISABILITIES ACT: Subrecipient assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et. seq.)

7. RESOLUTION: For awards totaling $350,000 or more, a county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.

8. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all Subrecipients.

9. NONDISCRIMINATION:

The authorized representative certifies that the Subrecipient or its Fiscal Agent will comply with the following:
a. Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000 et seq.), which prohibits discrimination on the basis of race, color, or national origin;
b. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 701 et seq.), which prohibits discrimination on the basis of disability (note: IMLS applies the regulations in 45 C.F.R part 1170 in determining compliance with § 504 as it applies to recipients of Federal assistance);
c. Title IX of the Education Amendments of 1972, as amended (20 U.S.C. § 1681–83, 1685-86), which prohibits discrimination on the basis of sex in education programs;
d. The Age Discrimination in Employment Act of 1975, as amended (42 U.S.C. § 6101 et seq.),
which prohibits discrimination on the basis of age; and e. The requirements of any other nondiscrimination statute(s) which may apply.

10. DEBARMENT AND SUSPENSION:

The authorized representative certifies to the best of their knowledge and belief that neither the Subrecipient nor its Fiscal Agent:
a. Are presently excluded or disqualified;
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b. Have been convicted within the preceding three years of any of the offenses listed in 2 C.F.R. part 180.800(a) or had a civil judgment rendered against it or them for one of those offenses within that time period; fraud, antitrust, embezzlement, forgery, bribery, tax evasion, making false statements, receiving stolen property, or similar offenses so serious as to affect the integrity of the subrecipient or its fiscal agent.
c. Are presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses listed in 2 C.F.R. part 180.800(a) and enumerated above.
d. Have had one or more public transactions (Federal, State, or local) terminated within the preceding three years for cause or default.

11. TRAFFICKING IN PERSONS:

The authorized representative certifies to the best of their knowledge and belief that neither the Subrecipient nor its Fiscal Agent:
• engages in trafficking in persons, procures a commercial sex act, or uses forced labor
• procures a commercial sex act during the period of time that the award is in effect
• uses forced labor in the performance of the grant

12. FEDERAL DEBT STATUS: Representative certifies to the best of their knowledge and belief that the Subrecipient is not delinquent in the repayment of any Federal debt.

13. CERTIFICATION REGARDING LOBBYING ACTIVITIES (APPLIES TO APPLICANTS REQUESTING FUNDS IN EXCESS OF $100,000) (31 U.S.C. § 1352):
a. No Library Services and Technology Act funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into of a cooperative agreement, or the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement.
b. No Library Services and Technology Act funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any State agency, Member of the Legislature, an officer or employee of the Legislature, or Docusign Envelope ID: 294A7BCC-BF6C-4AE7-B041-91594CF3B4DA In Process
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an employee of a Member of the Legislature in connection with legislative action through oral or written communication with State legislative officials, or solicitation of others to influence or attempt to influence legislative action.
c. No Library Services and Technology Act or other federal funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence any officer or employee of any county, district, or city agency, in connection with legislative action through oral or written communication with officials, or solicitation of others to influence or attempt to influence legislative action. LSTA funds will not be used for costs to:
• draft legislation or resolutions
• travel to meetings of governmental bodies urge passage of legislation or resolutions
• survey voters regarding passage and drafting of legislation or resolutions
• pay governmental fees (use fees, ballot filing fees, permits, etc.)

14. DRUG-FREE WORKPLACE:
a. Continue to provide a drug-free workplace by complying with the requirements in 2 C.F.R. part 3186 (Requirements for Drug-Free Workplace (Financial Assistance)). In particular, the recipient must comply with drugfree workplace requirements in subpart B of 2 C.F.R. part 3186, which adopts the Government-wide implementation (2 C.F.R. part 182) of sections 5152-5158 of the Drug-Free Workplace Act of 1988 (P. L. 100-690, Title V, Subtitle D; 41 U.S.C. §§ 701-707).
b. This includes, but is not limited to: making a good faith effort, on a continuing basis, to maintain a drug-free workplace; publishing a drugfree workplace statement; establishing a drug-free awareness program for the employees; taking actions concerning employees who are convicted of violating drug statutes in the workplace.

15. LSTA AWARD REQUIREMENTS: I have read, understand and agree to comply with the LSTA Award Requirements as outlined in this award packet.

16. CIPA CERTIFICATION: The organization receiving this LSTA award, as listed in the certification section below is (please select one):
☐ An individual applicant that is CIPA compliant
☐ Representing a group of applicants. Those applicants that are subject to CIPA requirements have certified that they are CIPA compliant ☐ Not subject to CIPA requirements
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17. LANGUAGE ACCESS SERVICES: The organization receiving this LSTA award, as listed in the certification section below, and all program staff, agree to comply with the language access services requirement as prescribed by Title VI of the Civil Rights Act of 1964.

18. ACCESSIBILITY: The organization receiving this LSTA award, as listed in the certification section below, and all program staff, will ensure all LSTA-funded project materials will meet California accessibility standards.

The State is responsible for ensuring that public websites are accessible to both the general public and state employees, including persons with disabilities.

Subrecipient shall assist the State in meeting its responsibility. Therefore, all project materials generated by state funded programs must meet the California Accessibility Standards. Additionally, all project materials designed, developed, and maintained shall be in compliance with the California Government Code, sections 7405 and 11135, and the Web Content Accessibility Guidelines 2.0, or a subsequent version, as published by the Web Accessibility Initiative of the World Wide Web Consortium at a minimum Level AA success criteria.

However, if for some reason project material is not generated to be in compliance to meet these standards, please still submit it to the State Library.

When submitting the material make sure to note that the material is not accessible by including “NOT ACCESSIBLE” in the file name.

The California State Library reserves the right to post project materials to its website that are in compliance with these standards.

Common, applicable award materials include, but are not limited to:
• Project toolkits
• Digital resources
• Publications
• Survey templates
• Project marketing materials

19. ACKNOWLEDGEMENT: The organization receiving this LSTA award, as listed in the certification section below, and all program staff, agree to comply with IMLS and California State Library acknowledgement requirements.

20. ADDITIONAL CERTIFICATIONS: The authorized representative also certifies that the Subrecipient or its Fiscal Agent will comply with the following:

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• all requirements by the Federal-sponsoring agency concerning special requirements of law, program requirements, and other administrative requirements.
• insuring the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of violating facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA.
• the flood insurance purchase requirements of Section 102(a) requires, on or after March 2, 1975, the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. The phrase "Federal financial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance.
• assisting the Federal grantor agency in its compliance with Section 106 of the National Historic Preservation Act of 1966 as amended (16 U.S.C. 470), Executive Order 11593, and the Archeological and Historic Preservation Act of 1966 (16 U.S.C. 469a-1 et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of investigations, as necessary to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any such properties, and by (b) complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties.

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Certification

ORGANIZATION
Name: Address (official and complete):

PROJECT COORDINATOR
Name:

Email: Phone:

SUBRECIPIENT AUTHORIZED REPRESENTATIVE
Name: Title:

Email: Phone:

Signature: Date:

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Authorized Representative Signature
In Witness Whereof, This Grant Agreement has been executed by the parties hereto.

ORGANIZATION
Name: Address:

Authorized Representative
Signature: Date:

Printed Name of Person Signing: Title:

STATE OF CALIFORNIA
Agency Name:

California State Library
Address:
900 N St.

Sacramento, CA 95814
Signature: Date:

Printed Name of Person Signing:

Greg Lucas
Title:

State Librarian
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Deborah Raia Library Services Manager
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LSTA PROGRAM

FINANCIAL CLAIM

PAYMENT

CERTIFICATION
I hereby certify under penalty of perjury: that I am the duly authorized representative of the claimant herein; that this claim is in all respects true, correct and in accordance with law and the terms of the agreement; and that payment has not previously been received for the amount claimed herein.

By
(Signature of the Authorized Representative)
(Print Name) (Title)
*Legal payee name must match the payee’s federal tax return. Warrant will be made payable to payee name. Payee discrepancies in name and/or address may cause delay in payment. If you need to change payee name and/or address, please contact Fiscal Services at [email protected].

State of California, State Library Fiscal Office
ENY: 2024 ITEM NO: 6120-211-0890, Chapter 22, Statutes of 2024 PURCHASING AUTHORITY NUMBER: CSL-6120 REPORTING STRUCTURE: 61202000 COA: 5432000 PROGRAM #: 5312
FAIN: LS or N/A
By Date
(State Library Representative)
Grant Award #:LS-E-24-06 Date:

Invoice #:LS-E-24-06-01 PO #:

Payee Name: Santa Fe Springs City Library
(Legal name of authorized agency to receive, disburse and account for funds*) Complete Address:

Street Address, City, State, Zip Code (Warrant will be mailed to this address) Amount Claimed: $12,000.00 Type of Payment:
(Payable Upon Execution of Agreement) ☐ PROGRESS
Grantee Name: Santa Fe Springs City Library ☐ FINAL
(Name on Award Letter and Agreement) ☒ IN FULL
Project Title: eBooks for All ☐ AUGMENT
For Period From: upon execution to end of grant period
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STATE OF CALIFORNIA – DEPARTMENT OF FINANCE

PAYEE DATA RECORD
(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)
Section 1 – Payee Information
NAME (This is required. Do not leave this line blank. Must match the payee’s federal tax return) BUSINESS NAME, DBA NAME or DISREGARDED SINGLE MEMBER LLC NAME (If different from above) MAILING ADDRESS (number, street, apt. or suite no.) (See instructions on Page 2)

CITY, STATE, ZIP CODE E-MAIL ADDRESS
Section 2 – Entity Type
Check one (1) box only that matches the entity type of the Payee listed in Section 1 above. (See instructions on page 2) ☐ SOLE PROPRIETOR / INDIVIDUAL CORPORATION (see instructions on page 2) ☐ ☐ MEDICAL (e.g., dentistry, chiropractic, etc.) SINGLE MEMBER LLC Disregarded Entity owned by an individual ☐ PARTNERSHIP
☐ ESTATE OR TRUST
☐ LEGAL (e.g., attorney services)
☐ EXEMPT (e.g., nonprofit)
☐ ALL OTHERS
Section 3 – Tax Identification Number
Enter your Tax Identification Number (TIN) in the appropriate box. The TIN must match the name given in Section 1 of this form. Do not provide more than one (1) TIN.

The TIN is a 9-digit number. Note: Payment will not be processed without a TIN. •
•
•
•
•
•
For Individuals, enter SSN.

If you are a Resident Alien, and you do not have and are not eligible to get an SSN, enter your ITIN.

Grantor Trusts (such as a Revocable Living Trust while the grantors are alive) may not have a separate FEIN. Those trusts must enter the individual grantor’s SSN.

For Sole Proprietor or Single Member LLC (disregarded entity), in which the sole member is an individual, enter SSN (ITIN if applicable) or FEIN (FTB prefers SSN).

For Single Member LLC (disregarded entity), in which the sole member is a business entity, enter the owner entity’s FEIN. Do not use the disregarded entity’s FEIN.

For all other entities including LLC that is taxed as a corporation or partnership, estates/trusts (with FEINs), enter the entity’s FEIN.

Social Security Number (SSN) or
Individual Tax Identification Number (ITIN)
___ ___ ___ -___ ___ - ___ ___ ___ ___
OR
Federal Employer Identification Number
(FEIN)
___ ___ - ___ ___ ___ ___ ___ ___ ___
Section 4 – Payee Residency Status (See instructions)

☐ CALIFORNIA RESIDENT – Qualified to do business in California or maintains a permanent place of business in California. ☐ CALIFORNIA NONRESIDENT – Payments to nonresidents for services may be subject to state income tax withholding. ☐No services performed in California
☐Copy of Franchise Tax Board waiver of state withholding is attached.

Section 5 – Certification
I hereby certify under penalty of perjury that the information provided on this document is true and correct.

Should my residency status change, I will promptly notify the state agency below.

NAME OF AUTHORIZED PAYEE REPRESENTATIVE TITLE E-MAIL ADDRESS SIGNATURE DATE TELEPHONE (include area code)
Section 6 – Paying State Agency
Please return completed form to:

STATE AGENCY/DEPARTMENT OFFICE UNIT/SECTION
MAILING ADDRESS FAX TELEPHONE (include area code)

CITY STATE ZIP CODE E-MAIL ADDRESS
Print Form Reset Form
Docusign Envelope ID: 294A7BCC-BF6C-4AE7-B041-91594CF3B4DA Admin/Accounting
Sacramento CA [email protected]
Ca. State Library
900 N Street
95814
916-603-7157
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STATE OF CALIFORNIA – DEPARTMENT OF FINANCE

PAYEE DATA RECORD
(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)

GENERAL INSTRUCTIONS
Type or print the information on the Payee Data Record, STD 204 form. Sign, date, and return to the state agency/department office address shown in Section 6.

Prompt return of this fully completed form will prevent delays when processing payments.

Information provided in this form will be used by California state agencies/departments to prepare Information Returns (Form1099).

NOTE: Completion of this form is optional for Government entities, i.e. federal, state, local, and special districts.

A completed Payee Data Record, STD 204 form, is required for all payees (non-governmental entities or individuals) entering into a transaction that may lead to a payment from the state. Each state agency requires a completed, signed, and dated STD 204 on file; therefore, it is possible for you to receive this form from multiple state agencies with which you do business.

Payees who do not wish to complete the STD 204 may elect not to do business with the state. If the payee does not complete the STD 204 and the required payee data is not otherwise provided, payment may be reduced for federal and state backup withholding. Amounts reported on Information Returns (Form 1099) are in accordance with the Internal Revenue Code (IRC) and the California Revenue and Taxation Code (R&TC).

Section 1 – Payee Information
Name – Enter the name that appears on the payee's federal tax return. The name provided shall be the tax liable party and is subject to IRS TIN matching (when applicable).
• Sole Proprietor/Individual/Revocable Trusts – enter the name shown on your federal tax return. • Single Member Limited Liability Companies (LLCs) that is disregarded as an entity separate from its owner for federal tax purposes - enter the name of the individual or business entity that is tax liable for the business in section 1. Enter the DBA, LLC name, trade, or fictitious name under Business Name. • Note: for the State of California tax purposes, a Single Member LLC is not disregarded from its owner, even if they may be disregarded at the Federal level. • Partnerships, Estates/Trusts, or Corporations – enter the entity name as shown on the entity’s federal tax return. The name provided in Section 1 must match to the TIN provided in section 3. Enter any DBA, trade, or fictitious business names under Business Name.

Business Name – Enter the business name, DBA name, trade or fictitious name, or disregarded LLC name.

Mailing Address – The mailing address is the address where the payee will receive information returns. Use form STD 205, Payee Data Record Supplement to provide a remittance address if different from the mailing address for information returns, or make subsequent changes to the remittance address.

Section 2 – Entity Type
If the Payee in Section 1 is a(n)… THEN Select the Box for… Individual ● Sole Proprietorship ● Grantor (Revocable Living) Trust disregarded for federal tax purposes Sole Proprietor/Individual Limited Liability Company (LLC) owned by an individual and is disregarded for federal tax purposes Single Member LLC-owned by an individual Partnerships ● Limited Liability Partnerships (LLP) ● and, LLC treated as a Partnership Partnerships Estate ● Trust (other than disregarded Grantor Trust) Estate or Trust Corporation that is medical in nature (e.g., medical and healthcare services, physician care, nursery care, dentistry, etc. ● LLC that is to be taxed like a Corporation and is medical in nature Corporation-Medical
Corporation that is legal in nature (e.g., services of attorneys, arbitrators, notary publics involving legal or law related matters, etc.) ● LLC that is to be taxed like a Corporation and is legal in nature Corporation-Legal
Corporation that qualifies for an Exempt status, including 501(c) 3 and domestic non-profit corporations. Corporation-Exempt Corporation that does not meet the qualifications of any of the other corporation types listed above ● LLC that is to be taxed as a Corporation and does not meet any of the other corporation types listed above Corporation-All Other
Section 3 – Tax Identification Number
The State of California requires that all parties entering into business transactions that may lead to payment(s) from the state provide their Taxpayer Identification Number (TIN). The TIN is required by R&TC sections 18646 and 18661 to facilitate tax compliance enforcement activities and preparation of Form 1099 and other information returns as required by the IRC section 6109(a) and R&TC section 18662 and its regulations.

Section 4 – Payee Residency Status
Are you a California resident or nonresident?
• A corporation will be defined as a "resident" if it has a permanent place of business in California or is qualified through the Secretary of State to do business in California.
• A partnership is considered a resident partnership if it has a permanent place of business in California. • An estate is a resident if the decedent was a California resident at time of death. • A trust is a resident if at least one trustee is a California resident. o For individuals and sole proprietors, the term "resident" includes every individual who is in California for other than a temporary or transitory purpose and any individual domiciled in California who is absent for a temporary or transitory purpose. Generally, an individual who comes to California for a purpose that will extend over a long or indefinite period will be considered a resident. However, an individual who comes to perform a particular contract of short duration will be considered a nonresident.

For information on Nonresident Withholding, contact the Franchise Tax Board at the numbers listed below:

Withholding Services and Compliance Section: 1-888-792-4900 E-mail address: [email protected] For hearing impaired with TDD, call: 1-800-822-6268 Website: www.ftb.ca.gov Section 5 – Certification
Provide the name, title, email address, signature, and telephone number of individual completing this form and date completed. In the event that a SSN or ITIN is provided, the individual identified as the tax liable party must certify the form. Note: the signee may differ from the tax liable party in this situation if the signee can provide a power of attorney documented for the individual.

Section 6 – Paying State Agency
This section must be completed by the state agency/department requesting the STD 204.

Privacy Statement
Section 7(b) of the Privacy Act of 1974 (Public Law 93-579) requires that any federal, state, or local governmental agency, which requests an individual to disclose their social security account number, shall inform that individual whether that disclosure is mandatory or voluntary, by which statutory or other authority such number is solicited, and what uses will be made of it. It is mandatory to furnish the information requested. Federal law requires that payment for which the requested information is not provided is subject to federal backup withholding and state law imposes noncompliance penalties of up to $20,000. You have the right to access records containing your personal information, such as your SSN. To exercise that right, please contact the business services unit or the accounts payable unit of the state agency(ies) with which you transact that business.

All questions should be referred to the requesting state agency listed on the bottom front of this form.

Docusign Envelope ID: 294A7BCC-BF6C-4AE7-B041-91594CF3B4DA In Process
July 1, 2024
Deborah Raia, Library Manager
Santa Fe Springs City Library
11700 Telegraph Road
Santa Fe Springs, CA 90670
Dear Deborah Raia:

The California State Library is pleased to approve the grant application for the Pop Up & Play project for a total of $23,065 in federal Library Services and Technology Act (LSTA) funds.

This letter contains general information regarding the LSTA award process as well as information specific to your project. Once you have reviewed this letter, please review the Award Agreement and Certification of Compliance included in your award packet and refer to the LSTA Grant Guide located on the California State Library’s Manage Your Current Grant webpage (https://www.library.ca.gov/grants/manage/) for more information.

LSTA Funds and Payments
Processing of grant payments may take from eight to ten weeks before delivery. If you have not received payment ten weeks after submitting your claim form to the State Library’s Fiscal Department, please contact your Grant Monitor.

Please note: If your full grant amount is more than $20,000, ten percent (10%) of the grant award is withheld until the end of the project period (unless otherwise noted in the Award Agreement and Certification of Compliance. This ten percent (10%) is payable only if the grant recipient fulfills all project reporting requirements and expends all funds, or returns all unspent grant funds, by the time specified in the award packet.

Reporting and Assessment
Financial and program narrative reports, including assessments, are required throughout and following the project period. All required reporting materials are located on the State Library’s Manage Your Current Grant (https://www.library.ca.gov/grants/manage/) webpage. Reporting periods and deadlines can be found in the Award Agreement and Certification of Compliance for this project. Failure to provide timely reports and assessments is a serious breach of a grant recipient’s administrative duty under the grant program, which may result in federal audit exceptions against the state and the loss of LSTA funds.

Requirements Specific to Your Project
Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process

ATTACHMENT B
The following are requirements that are specific to your project. Please contact your project support team if you have any questions about or require support in fulfilling these requirements.
 If more detail has been requested for items in the budget that will be identified through a co-design process, then approval from CSL is required before funds can be expended on these items. Please reach out to the grant monitor with this information once it is available.

Required Survey
As a requirement of receiving an LSTA Grant, awardees must complete the California Cultural Collections Protection Survey. If you have not recently completed the survey, a direct link will be provided by your Grant Monitor. This survey must be completed by August 15, 2024.

Grant Management System
The State Library is in the process of transitioning to a new grants management system.

We do not anticipate this to cause any significant interruption in your grant project or required reporting. Your Grant Monitor will be in contact with you once your account is configured in the new system and will be available to support you during the transition.

Project Support Team
LSTA awardees are provided support throughout the project period by a project support team comprised of a grant monitor and Library Programs Consultant from the State Library and an Equity Advisor. Your project support team is available throughout the project period to assist you.
 The Grant Monitor is available to assist you with compliance and reporting matters. The Grant Monitor assigned to your project is Wendy Amireh and can be reached via email at [email protected].
 The LPC is available to assist you with programming questions. The Library Programs Consultant assigned to your project is Shana Sojoyner and can be reached via email at [email protected].
 An Equity Advisor is available to assist you in connecting with your community and identifying training and resources related to the project. The Equity Advisor assigned to your project is Linda Stewart and can be reached via email at [email protected].

Please stay in touch with your project support team throughout the award period. Read the enclosed award packet thoroughly and contact your project support team if you have any questions.

Best wishes for a successful project.

Respectfully yours,
Greg Lucas
Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
California State Librarian
cc:Olga Gonzalez: [email protected]
Shana Sojoyner: [email protected]
Linda Stewart: [email protected]
Wendy Amireh: [email protected]
Nicole Olson: [email protected]
Lynne Oliva: [email protected]
Reed Strege: [email protected]
Natalie Cole: [email protected]
Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Library – Courts Building 916-323-9759
P.O. Box 942837 [email protected]
Sacramento, CA 94237-0001 www.library.ca.gov
THE BASICS – YOUR LSTA GRANT AWARD
Award #: LS-P-24-08
IMLS #: LS-256808-OLS-24
Organization: Santa Fe Springs City Library
Project Title: Pop Up & Play
Award Amount: $23,065
2024/2025 LSTA APPROVED BUDGET
Salaries/Wages/Benefits $0
Consultant Fees $0
Travel $0
Supplies/Materials $16,390
Equipment ($5,000 or more per unit) $6,675
Services $0
Project Total $23,065
Indirect Cost $0
Grant Total $23,065
Payment Schedule 45/45/10
Start Date: 7/1/2024
End Date: 6/30/2025
This project will be officially closed as of the end date listed above and no new expenditures may be generated, nor may any additional funded project activities occur. Unexpended or unencumbered funds must be returned within 30 days of the end date. However, if funds were encumbered prior to the end date, this project is allowed 45 days to liquidate those encumbrances. Any funds not liquidated are to be returned with the liquidation report within 60 days of the end date.

Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process

LIBRARY SERVICES AND TECHNOLOGY ACT (LSTA)

AWARD AGREEMENT AND

CERTIFICATION OF COMPLIANCE
Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

TABLE OF CONTENTS
PROJECT SUMMARY.................................................................................. Error! Bookmark not defined.

PROCEDURES and REQUIREMENTS......................................................... Error! Bookmark not defined.

A. Term of the Agreement ....................................................... Error! Bookmark not defined.

B. Scope of Work....................................................................... Error! Bookmark not defined.

C. Spending Funds.................................................................... Error! Bookmark not defined.

D. Narrative and Financial Reports......................................... Error! Bookmark not defined.

E. Claim Form and Payment.................................................... Error! Bookmark not defined.

EXHIBIT A: TERMS AND CONDITIONS .................................................... Error! Bookmark not defined.

EXHIBIT B: FEDERAL RESTRICTIONS ON THE USE OF LSTA FUNDS ..... Error! Bookmark not defined.

EXHIBIT C: LSTA AWARD REQUIREMENTS.............................................. Error! Bookmark not defined.

A. CIPA Compliance ................................................................ Error! Bookmark not defined.

B. Contracting Guidance......................................................... Error! Bookmark not defined.

C. Language Access Services ................................................ Error! Bookmark not defined.

EXHIBIT D: CERTIFICATION OF COMPLIANCE FORM ......................... Error! Bookmark not defined.

Certification ............................................................................... Error! Bookmark not defined.

Authorized Representative Signature..................................... Error! Bookmark not defined.

Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

PROJECT SUMMARY

AWARD AGREEMENT BETWEEN THE CALIFORNIA STATE LIBRARY
and Santa Fe Springs City Library for the Pop Up & Play AWARD AGREEMENT NUMBER LS-P-24-08
This Award Agreement (“Agreement”) is entered into on 7/1/2024 by and between the California State Library (“State Library”) and Santa Fe Springs City Library, (“Subrecipient”).

This Award Agreement pertains to Santa Fe Springs City Library’s LSTA-funded Pop Up & Play project.

The Library Development Services Bureau (“LDS”) of the State Library administers state and federal funds in the form of awards.

The Subrecipient was selected by the State Library to receive LSTA award funds in the amount of $23,065 through the process adopted by the State Library in administering such grants.

The State Library and the Subrecipient, for the consideration and under the conditions hereinafter set forth in the Grant Agreement, agree as follows:

Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

PROCEDURES and REQUIREMENTS
A. Term of the Agreement
The Award term begins on the date of execution of the Agreement by both parties, until 6/30/2025. If completion of the project occurs prior to the end of the award period, this will be the end date of the term of this agreement. Award eligible program expenditures may begin no earlier than the start date of the project period. The project period ends on 9/30/2025 and all eligible program costs must be incurred by this date.

B. Scope of Work

1. Subrecipient agrees to perform all activities specifically identified in the Subrecipient’s application and submitted to the State Library in response to Play for All opportunity.

2. The following activities and deliverables to be performed by the Subrecipient include, but are not limited to the following:
 Maintain and keep records of expenditures related to the grant that are consistent with the Generally Accepted Accounting Principles (GAAP).  Make financial records available to the State Library upon request.  Work with the State Library staff to assure that funds are disbursed in compliance with the purpose of the grant.
 Prepare and submit required narrative and financial reports.  Procure equipment, and other supplies as needed for the project.  Issue contracts for services, personnel, and consultants.  If applicable, make payments for services, including for hours worked and travel reimbursements, to consultants and contractors.
 Oversee the implementation of project activities.

C. Spending Funds

1. There are federal restrictions for how LSTA funding can and cannot be spent.

Please be sure to review the Restrictions on the Use of LSTA Grant Funds, also detailed in Exhibit B of this agreement, to ensure that LSTA funds are used appropriately. Unallowable costs may not be counted toward a project’s match or in-kind contribution.

Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

D. Narrative and Financial Reports

1. The Subrecipient shall be responsible for submission of interim and final narrative and financial reports on the progress and activities of the project, to the California State Library, using the sample report documents provided by the California State Library.

2. All the reports must be current, include all required sections and documents, and must be approved by the Grant Monitor before any payment request can be processed. Failure to comply with the specified reporting requirements may be considered a breach of this Agreement and result in the termination of the Agreement or rejection of the payment request and/or forfeiture by the Subrecipient of claims for costs incurred that might otherwise have been eligible for grant funding. Any problems or delays must be reported immediately to the Grant Monitor. The financial reports shall reflect the expenditures made by the Subrecipient under the Agreement, and may be incorporated into the same reporting structure as the narrative reports.

3. The reports shall be submitted by the following dates:

Reporting Period Report Due Date
N/A Baseline Self-Assessment Due August 15, 2024
July - September 1st Quarter Financial Report Due October 15, 2024 October - December 2nd Quarter Financial Report Due and Mid Project Program Narrative Report
Due
January 15, 2025
January - March 3rd Quarter Financial Report Due April 15, 2025 April - Project End Date Final Financial Report, Expenditure Detail Report and Final Program
Narrative Report Due
Upon completion of the
project but no later than
July 31, 2025
60 Days from Project
End Date (if end date
is extended see
extension letter for
new dates)
Liquidation Financial Report Due (Only
required if encumbered funds have
not been spent by project end date)
August 31, 2025
Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08