Santa Fe Springs City Council
August 22, 2024

4. Failure to submit timely reports with the appropriate documentation by the due date may result in rejection of the payment request and/or forfeiture by the Subrecipient of claims for costs incurred that might otherwise have been eligible for grant funding.

5. The Subrecipient agrees to maintain records and supporting documentation pertaining to the performance of this grant subject to possible audit for a minimum of five (5) years after final payment date or grant term end date, whichever is later. Please refer to Exhibit A, Terms and Conditions for more information.

6. In addition to the foregoing, the Grantee shall submit to the State Library such periodic reports, updates, documents and any information as deem necessary by the State Library to monitor compliance and/or perform program evaluation.

Any requested data or information shall be submitted in electronic format on a form specified by the State Library.

E. Claim Form and Payment

1. The California State Library shall provide the Subrecipient payment as outlined in the payment schedule, and only for those activities and costs specified in the approved award application.

2. The Subrecipient shall complete, sign, and submit the Certification of Compliance form (Exhibit D) and the Financial Claim form (included in your award packet) to the California State Library within 14 days of receiving the award packet. These forms will be issued, signed and submitted using the online signature and agreement platform, DocuSign.

3. Any of the sums listed as approved and/or amended appearing under the categories in the approved budget may be adjusted with prior authorization from the California State Library Grant Monitor. This would be to increase the allotment with the understanding that there will be corresponding decreases in the other allotments so that the total amount paid by the California State Library to the Subrecipient under this Agreement shall not exceed the awarded amount, which shall be expended/encumbered during the grant period.

4. If the payment amount made by the California State Library exceeds the actual expenses incurred during the term of this Agreement, as reflected in the financial reports to be filed by the Subrecipient, the Subrecipient shall immediately refund the excess payment amount to the California State Library.

5. The Award payments will only be made to the Subrecipient. It is the Subrecipient’s responsibility to pay all contractors and subcontractors for purchased goods and services.

6. For awards over $20,000, the Final Payment of 10% will be withheld and retained by the California State Library until all conditions agreed upon in this Agreement, including submission and Grant Monitor approval of the final narrative and financial reports, have been satisfied.

7. Prompt Payment Clause
Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

The California State Library will make payments to the Subrecipient in accordance with the Prompt Payment Clause under Government Code, section 927, et. seq. The Subrecipient may typically expect payment to be issued within 45 days from the date a grant payment request is properly submitted and approved by the Fiscal Analyst.

8. Budget Contingency Clause
a. It is mutually agreed that if the Budget Act of the current fiscal year or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall no longer be in full force and effect. In this event, the California State Library shall have no liability to pay any funds whatsoever to the Subrecipient or to furnish any other considerations under this Agreement and the Subrecipient shall not be obligated to perform any provisions of this Agreement.
b. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this Program, the California State Library shall have the option to either cancel this Agreement with no liability occurring to itself or offer an Agreement amendment to the Subrecipient to reflect the reduced amount.
c. This grant award may have been written before ascertaining the availability of congressional appropriation of funds, for the mutual benefit of both parties in order to avoid program and fiscal delays which would occur if the grant award were executed after that determination was made.
d. This grant award is valid and enforceable only if sufficient funds are made available to the State by the United States government for the Fiscal Year 2024-2025 for the purposes of this program. In addition, this grant award is subject to any additional restrictions, limitations, or conditions enacted by the Congress or any statute enacted by the Congress which may affect the provisions, terms or funding of this grant award in any manner.
e. It is mutually agreed that if the Congress does not appropriate sufficient funds for the program, this grant award shall be amended to reflect any reduction in funds.
f. The California State Library has the option to amend the grant award to reflect any reduction of funds.
g. Upon the grant award approval by the State Librarian, one (1) completed set of this Award Agreement will be sent to the Subrecipient.

Such copy shall be the officially approved agreement for the conduct of the approved project.

Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

EXHIBIT A: TERMS AND CONDITIONS

1. Accessibility: The organization receiving this LSTA award, as listed in the certification section below, and all program staff, will ensure all LSTA-funded project materials will meet California accessibility standards.

The State is responsible for ensuring that public websites are accessible to both the general public and state employees, including persons with disabilities.

Subrecipient shall assist the State in meeting its responsibility. Therefore, all project materials generated by state funded programs must meet the California Accessibility Standards. Additionally, all project materials designed, developed, and maintained shall be in compliance with the California Government Code, sections 7405 and 11135, and the current Web Content Accessibility Guidelines, as published by the Web Accessibility Initiative of the World Wide Web Consortium at a minimum Level AA success criteria.

However, if for some reason project material is not generated to be in compliance to meet these standards, please still submit it to the State Library.

When submitting the material make sure to note that the material is not accessible by including “NOT ACCESSIBLE” in the file name.

The California State Library reserves the right to post project materials to its website that are in compliance with these standards.

Common, applicable award materials include, but are not limited to:
 Project toolkits
 Digital resources
 Publications
 Survey templates
 Project marketing materials

2. Acknowledgment: The Institute of Museum and Library Services and the California State Library shall be acknowledged in all promotional materials and publications related to the LSTA-funded project.

Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

a. LSTA award recipients must ensure that the Library Services and Technology Act receive full credit as the funding program and that the Institute of Museum and Library Services (IMLS) likewise, is acknowledged as the federal source of funds.
b. Publications and information releases about the project must credit the Library Services and Technology Act (LSTA). An appropriate statement for a publication or project press release is:
"This [publication/project] was supported in whole or in part by the U.S. Institute of Museum and Library Services under the provisions of the Library Services and Technology Act, administered in California by the State Librarian."
As appropriate, this disclaimer should be added:
"The opinions expressed herein do not necessarily reflect the position or policy of the U.S. Institute of Museum and Library Services or the California State Library, and no official endorsement by the U.S. Institute of Museum and Library Services or the California State Library should be inferred."
c. This credit line on products of a project, such as materials and publicity, is important to foster support from the public and by state and federal funding sources.
d. For more examples from Institute of Museum and Library Services (IMLS) provided for recipients of national level grants, please see IMLS Acknowledgement Requirements.
e. IMLS Logo: Use of the IMLS logo, which can be downloaded on the IMLS Logos page, is required on any publications. Please refer to the IMLS Brand Standards page for further details and usage requirements. If the award project results in copyrightable material, the sub Subrecipient or any subcontractor of the sub Subrecipient is free to copyright the work.

However, IMLS and the State Library reserve a royalty-free, exclusive and irrevocable license to reproduce, publish, or otherwise use and authorize others to use the work for government purposes.
f. Photo Documentation: Digital photos are a great way to document the happenings of your project. It is recommended that you use a photo release form when taking photos of the public. You may use your library’s photo release form, or use the IMLS Media Content Authorization and Release form.

3. Agency: In the performance of this Agreement the Subrecipient and its agents and employees shall act in an independent capacity and not as officers, Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

employees or agents of the California State Library. The Subrecipient is solely responsible for all activities supported by the grant. Nothing in this Agreement creates a partnership, agency, joint venture, employment, or any other type of relationship between the parties. The Subrecipient shall not represent itself as an agent of the California State Library for any purpose, and has no authority to bind the State Library in any manner whatsoever.

4. Amendment: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties, and approved as required.

No oral understanding or agreement not incorporated into this Agreement is binding on any of the parties. This Agreement may be amended, modified or augmented by mutual consent of the parties, subject to the requirements and restrictions of this paragraph.

5. Applicable law: The laws of the State of California shall govern all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties hereunder. The parties hereby waive any right to any other venue. The place where the Agreement is entered into and place where the obligation is incurred is Sacramento County, California.

6. Assignment, Successors, and Assigns: The Subrecipient may not assign this Agreement or delegate its performance to any third-party person or entity, either in whole or in part, without the California State Library’s prior written consent. The provisions of this Agreement shall be binding upon and inure to the benefit of the California State Library, the Subrecipient, and their respective successors and assigns.

7. Audit and Records Access: The Subrecipient agrees that the California State Library, the Department of General Services, the State Auditor, or their designated representatives shall have the right to review, audit, inspect and copy any records and supporting documentation pertaining to the performance of this Agreement. To meet federal and state requirements, Subrecipients agrees to maintain grant records for five years following the California State Library’s submission of the last expenditure report for the LSTA Five-Year Plan under which the award was issued, unless a longer period of records retention is stipulated, or until completion of any action and resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later. The Subrecipient agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, the Subrecipient agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement.

Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

Examples of audit documentation may include, but not limited to, competitive bids, grant amendments, if any, relating to the budget or work plan, copies of any agreements with contractors or subcontractors if utilized, expenditure ledger, payroll register entries, time sheets, personnel expenditure summary form, travel expense log, paid warrants, contracts and change orders, samples of items and materials developed with grant funds, invoices and/or cancelled checks.

A records retention schedule is included in the LSTA Grant Guide available to LSTA awardees.

8. Authorized Representative: Subrecipient and the California State Library mutually represent that their authorized representatives have the requisite legal authority to sign on their organization’s behalf.

9. Communication: All communications from either party, including an interim check-in at any time during the grant term, shall be directed to the respective Grant Monitor or representative of the California State Library or Subrecipient. For this purpose, the following contact information is provided below:

Santa Fe Springs City Library California State Library
Deborah Raia Wendy Amireh
11700 Telegraph Road 900 N Street
Santa Fe Springs, CA, 90670 Sacramento, CA 95814
(562) 868-7738 (916) 603-7129
[email protected] [email protected]

10. Confidentiality: Subrecipient will maintain as confidential any material it receives or produces that is marked Confidential or is inherently confidential, or is protected by privilege. Subrecipient agrees to alert the State Library to this status in advance, and State Library agrees to maintain this status in conformity with the Public Records Act.

11. Contractor and Subcontractors: Nothing contained in this Grant Agreement or otherwise shall create any contractual relation between the State and any contractor or subcontractors, and no contract or subcontract shall relieve the Subrecipient of their responsibilities and obligations hereunder. The Subrecipient agrees to be as fully responsible to the State for the acts and omissions of its contractors, subcontractors, volunteers, student interns and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Subrecipient. The Subrecipient’s obligation to pay its contractors and subcontractors is an independent obligation from the State’s obligation to make payments to the Subrecipient. As a result, the State Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

shall have no obligation to pay or to enforce the payment of any monies to any contractor or subcontractor.

12. Copyright: Subrecipient owns and retains titles to any copyrights or copyrightable material from any original works that it creates within the scope of this Agreement in accordance with the federal Copyright Act. (17 U.S.C. 101, et seq.) Subrecipient is responsible for obtaining any necessary licenses, permissions, releases or authorizations to use text, images, or other materials owned, copyrighted, or trademarked by third parties and for extending such licenses, permissions, releases, or authorizations to the California State Library pursuant to this section. Also, the California State Library may upload, post or transmit copyrighted material produced or purchased with grant funds on a California State Library website for public access and viewing.

13. Discharge of Grant Obligations: The Subrecipient's obligations under this Agreement shall be deemed discharged only upon acceptance of the final report by California State Library. If the Subrecipient is a non-profit entity, the Subrecipient’s Board of Directors shall accept and certify as accurate the final report prior to its submission to California State Library.

14. Dispute Resolution: In the event of a dispute, Subrecipient will discuss the problem informally with the Grant Monitor. If unresolved, the Subrecipient shall file a written “Notice of Dispute” with the State Library Grant Monitor within ten (10) days of discovery of the problem. Within ten (10) days of receipt, the Grant Monitor shall meet with the Subrecipient for purposes of resolving the dispute.

Any dispute arising under the terms of this Agreement which is not disposed of within a reasonable period of time, the Subrecipient may bring it to the attention of the State Librarian or the designated representative. The decision of the State Librarian or designated representative shall be final. Unless otherwise instructed by the Grant Monitor, the Subrecipient shall continue with its responsibilities under this Agreement during any dispute.

15. Drug-free Workplace: The Subrecipient certifies under penalty of perjury under the laws of California, that the Subrecipient will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et. seq.) and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations. b. Establish a Drug-Free Awareness Program to inform employees about all of the following:

Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

1) The dangers of drug abuse in the workplace.
2) The Subrecipient’s policy of maintaining a drug-free workplace; 3) Any available counseling, rehabilitation and employee assistance programs.
4) Penalties that may be imposed upon employees for drug abuse violations. c. Require that every employee who works on the Agreement will:
1) Receive a copy of the Subrecipient’s drug-free workplace policy statement.
2) Agrees to abide by the terms of the Subrecipient’s statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Subrecipient may be ineligible for award of any future state agreements if the California State Library determines that the Subrecipient has made a false certification, or violated the certification by failing to carry out the requirements as noted above.

16. Effectiveness of Agreement: This Agreement is of no force or effect until signed by both parties.

17. Entire Agreement: This Agreement supersedes all prior agreements, oral or written, made with respect to the subject hereof and, together with all attachments hereto, contains the entire agreement of the parties.

18. Exclusive Agreement: This is the entire Agreement between the California State Library and Subrecipient.

19. Executive Order N-6-22-Russia Sanctions: The Grantee shall comply with Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate grant agreements with, and to refrain from entering any new grant agreements with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Grantee is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Grantee advance written notice of such Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

termination, allowing Grantee at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

20. Extension: The State Librarian or designee may extend the final deadline for good cause. The Subrecipient’s request for an extension of the grant period must be made in writing and received by the California State Library at least 30 days prior to the final deadline. Extensions of up to 30 days following the original project period end date may be granted. Extended project end dates may not exceed the end of the Federal fiscal year (September 30).

21. Failure to Perform: If the Grant Monitor determines the Subrecipient has not complied with this Agreement, or is not implementing the project as approved by the State Library, the Subrecipient may forfeit the right to reimbursement of any grant funds not already by the California State Library, including, but not limited to, the ten percent (10%) withhold.

22. Federal and State Taxes: The State Library shall not:
a. Withhold Federal Insurance Contributions Act (FICA) payments from Subrecipient’s payments or make FICA payments on the Subrecipient’s behalf; or
b. Make Federal or State unemployment insurance contributions on Subrecipient’s behalf; or
c. Withhold Federal or State income taxes from Subrecipient’s payments Subrecipient shall pay all taxes required on payments made under this Agreement including applicable income taxes and FICA.

23. Force Majeure: Neither the California State Library nor the Subrecipient, its contractors, vendors, or subcontractors, if any, shall be responsible hereunder for any delay, default, or nonperformance of this Agreement, to the extent that such delay, default, or nonperformance is caused by an act of God, weather, accident, labor strike, fire, explosion, riot, war, rebellion, sabotage, flood, or other contingencies unforeseen by the California State Library or the Subrecipient, its contractors, vendors, or subcontractors, and beyond the reasonable control of such party.

24. Forfeit of Grant Funds and Repayment of Funds Improperly Expended: If grant funds are not expended, or have not been expended, in accordance with this Agreement, the State Librarian or designee, at their sole discretion, may take appropriate action under this Agreement, at law or in equity, including requiring the Subrecipient to forfeit the unexpended portion of the grant funds, including, Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

but not limited to, the ten percent (10%) withhold, and/or to repay to the California State Library any funds improperly expended.

25. Fringe Benefit Ineligibility: Subrecipient agrees that neither the Subrecipient nor its employees and contract personnel are eligible to participate in any employee pension, health benefit, vacation pay, sick pay or other fringe benefit plan of the State of California or the State Library.

26. Generally Accepted Accounting Principles: The Subrecipient is required to use Generally Accepted Accounting Principles in documenting all grant expenditures.

27. Grant Monitor: The Grant Monitor may monitor Subrecipient performance to ensure Subrecipient expends grant funds appropriately and in a manner consistent with the terms and conditions contained herein. The Grant Monitor does not have the authority to approve any deviation from or revision to the Terms and Conditions (Exhibit A) or the Procedures and Requirements, unless such authority is expressly stated in the Procedures and Requirements.

28. Independent Action: Subrecipient reserves the right to fulfill its obligations under this Agreement in an independent manner, at any location and at any time within the agreed-upon timeline. Subrecipient’s employees or contract personnel shall perform all services required by this Agreement, but their time need not be devoted solely to fulfilling obligations under this Agreement. Subrecipient shall furnish all equipment and materials used to meet its obligations, and complete the Project. The State Library shall not provide any personnel or other resources beyond the grant award, and is not required to provide training in connection with this Agreement.

29. Indemnification: Subrecipient agrees to indemnify, defend and save harmless the State of California, the California State Library and its officers, employees, and agents, from any and all claims, losses, and liabilities accruing or resulting to any and all contractors, subcontractors, suppliers, laborers and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Subrecipient in the performance of this Agreement.

30. License to Use: The California State Library and the Institute of Museum and Library Services reserve a fully paid-up, royalty-free, nonexclusive, sub-licensable and irrevocable license to reproduce, publish, prepare derivative works, Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

distribute or otherwise use, and to authorize third parties to use, any material received or maintained by Subrecipient in connection with this Agreement. This includes intellectual property, with or without third-party rights. All such usages will be for public library and State governmental purposes:
a. The copyright in any work developed under this grant or contract under this award; and
b. Any rights of copyright to which a Subrecipient or a contractor purchases ownership with award support.

31. Limitation of Expenditure: Expenditure for all projects must conform to the approved budget, as amended, and with applicable Federal and State laws and regulations. The total amount paid by the California State Library to the subrecipient under this agreement shall not exceed $23,065 and shall be expended/encumbered in the designated award period.

During the award period, the subrecipient may find that the awarded budget may need to be modified. Budget changes, requests for additional funds, or requests for reductions in award funding must be discussed with the assigned State Library Grant Monitor and a Grant Award Modification may be required to be submitted according to the instructions. Approval is by the State Librarian.

Adjustments should be reported on the next financial report. Any adjustments in approved budgets must be documented and documentation retained in project accounts.

32. Lobbying: Subrecipient confirms that the grant funds will not be used for the purposes of lobbying or otherwise attempting to influence legislation, as those purposes are defined by the U.S. Internal Revenue Code of 1986.

33. Non-Discrimination Clause: During this grant period, the Subrecipient and the Subrecipient’s contractors, and subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, age, sexual orientation, or military and veteran status. Subrecipient shall insure that the evaluation and treatment of contractors, employees and applicants for employment are free from such discrimination and harassment.

Additionally, Subrecipient, contractors, and subcontractors, if applicable, shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

the Government Code (Gov. Code §§ 11135-11139.5), and the regulations or standards adopted by the California State Library to implement such article.

Subrecipient shall permit access by representatives of the Department of Civil Rights and the California State Library upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or the California State Library shall require to ascertain compliance with this clause. Subrecipient, and its contractors, and subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Subrecipient shall include the non-discrimination and compliance provisions of this clause in all contracts and subcontracts to perform work under the Agreement.

34. Notices: All notices and other communications in connection with this Agreement shall be in writing, and shall be considered delivered as follows:
a. Electronic Mail (E-mail): When sent by e-mail to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission.
b. DocuSign (e-signature platform): When sent via DocuSign a notification will be sent to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission.
c. Grants Management System: When sent via / uploaded to the California State Library’s Grants Management System a notification will be sent to the last e-mail address of the recipient known to the party giving notice.

Notice is effective upon transmission.
d. Personally: When delivered personally to the recipient’s physical address as stated in this Agreement.
e. U.S. Mail: Five days after being deposited in the U.S. Mail, postage prepaid, and addressed to recipient’s address as stated in this Agreement.

35. Order of Precedence: The performance of this Agreement shall be conducted in accordance with the Terms and Conditions, Procedures and Requirements, Federal Restrictions on the Use of LSTA Funds, LSTA Award Requirements, Certificate of Compliance, and Project Summary of this Agreement, or other combination of exhibits specified on the Grant Agreement Coversheet attached hereto (collectively referred to as “Terms”). Subrecipient’s California State LibraryDocusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

approved Application (Subrecipient’s Application) is hereby incorporated herein by this reference. In the event of conflict or inconsistency between the articles, exhibits, attachments, specifications or provisions that constitute this Agreement, the following order of precedence shall apply:
(a) Grant Agreement Coversheet and any Amendments thereto (b) Terms and Conditions
(c) Procedures and Requirements
(d) Federal Restrictions on the Use of LSTA Funds
(e) LSTA Award Requirements
(f) Certificate of Compliance
(g) Project Summary
(h) Subrecipient’s Application
(i) All other attachments hereto, including any that are incorporated by reference.

36. Payment:
a. The approved Budget, if applicable as detailed in the Award Letter, states the maximum amount of allowable costs for each of the tasks identified in the Activity Timeline included in the project application. California State Library shall provide funding to the Subrecipient for only the work and tasks specified in the Subrecipient’s Application at only those costs specified in the Budget and incurred in the term of the Agreement. b. The Subrecipient shall carry out the work described in the Subrecipient’s Application in accordance with the approved Budget, and shall obtain the Grant Monitor’s written approval of any changes or modifications to the approved project as described in the Subrecipient’s Application or the approved Budget prior to performing the changed work or incurring the changed cost. If the Subrecipient fails to obtain such prior written approval, the State Librarian or designee, at their sole discretion, may refuse to provide funds to pay for such work or costs.
c. The Subrecipient shall request funds in accordance with the funding schedule included in this agreement.
d. For awards with total funding exceeding $20,000, ten percent (10%) will be withheld from each Payment Request and paid at the end of the grant term, when all reports and conditions stipulated in this Agreement have been satisfactorily completed. Failure by the Subrecipient to satisfactorily complete all reports and conditions stipulated in this Agreement may result in forfeiture of any such funds withheld.

Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

e. Lodgings, Meals and Incidentals: Subrecipient’s eligible costs are limited to the amounts authorized in the U.S. General Services Administration (contact the Grant Monitor for more information).
f. Payment will be made only to the Subrecipient.
g. Allowable expenses shall not be incurred unless and until the Subrecipient receives official award notification as described in the Procedures and Requirements.

37. Personal Jurisdiction: The Subrecipient consents to personal jurisdiction in the State of California for all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties. Native American Tribal Subrecipient s expressly waive tribal sovereign immunity as a defense to any and all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties.

38. Personnel Costs: If there are eligible costs pursuant to Exhibit D, Eligible and Ineligible Costs, any personnel expenditures to be reimbursed with grant funds must be computed based on actual time spent on grant-related activities and on the actual salary or equivalent hourly wage the employee is paid for their regular job duties, including a proportionate share of any benefits to which the employee is entitled, unless otherwise specified in Exhibit D.

39. Pledge: This Agreement shall not be interpreted to create any pledge or any commitment by the State Library to make any other or further grants or contributions to Subrecipient, or any other person or entity in connection with the Project. It is mutually agreed that Subrecipient is responsible for furnishing funds beyond the award that may be necessary to complete outcomes or deliverables.

40. Privacy Protection: Both parties agree to protect the confidentiality of any nonpublic, personal information that may be contained in materials received or produced in connection with this Agreement, as required by Civil Code, section 1798, et. seq.

41. Prohibited Use: The expenditure under this program shall not be used to supplant Subrecipient efforts in other grant programs provided by the California State Library and shall not be used to supplant subrecipient effort.

42. Provisions: This agreement is entered into under provisions of the Library Services and Technology Act, Public Law 104-208 on September 30, 1996; and Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

Congressional Record – House, H11644-H11728 on September 28, 1996, H12266- H12267 on October 3, 1996; and 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, December 26, 2013.

Congress enacted the Museum and Library Services Act of 2010 (Pub. L. 111-340, codified at 20 U.S.C. § 9101 et seq.), which also incorporates Library Services and Technology Act (LSTA).
a. Performance of the provisions of this agreement is subject to the conditions and availability of funds as awarded by the State Librarian under said Act.

43. Public Records Act: Material maintained or used by the California State Library is considered “public record” under the Public Records Act (PRA) at Government Code, sections 6250, et. seq. This includes the Interim and Final reports, and any other written communications between the parties. Subrecipient agrees to ensure that all content contained in its written reports are appropriate for publication. Said material, along with all other reports, documentation and data collected during the term of the Agreement, will be subject to disclosure unless it qualifies for exemption under the PRA in whole or in part. Subrecipient agrees to alert the State Library as to a basis for exemption, if any exists.

44. Publicity Obligations: Subrecipient will notify the State Library of any promotional materials or publications resulting from the award no later than five (5) days in advance of distribution, whether they are print, film, electronic, or in any other format or medium. Copies of all promotional materials will be provided to the State Library. Subrecipient will acknowledge the LSTA support as noted above.

Subrecipient agrees that the State Library may include information about this grant and its outcomes in its own annual reports, with specific reference to Subrecipient, and may distribute such information to third parties.

45. Records: Communications, grant related documents, data, original receipts and invoices must be maintained by Subrecipient and shall be made available to the State Library upon request. Subrecipient agrees to maintain adequate grant program records and adequate financial records consistent with generally accepted accounting practices, and to retain all records for at least five (5) years after the end-of-term. The State Library may monitor or conduct an onsite evaluation of Subrecipient’s operation to ensure compliance with this Agreement, with reasonable advance notice.

46. Reduction of Waste: In the performance of this Agreement, Subrecipient shall take all reasonable steps to ensure that materials purchased or utilized in the course of the project are not wasted. Steps should include, but not be limited to:

Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

the use of used, reusable, or recyclable products; discretion in the amount of materials used; alternatives to disposal of materials consumed; and the practice of other waste reduction measures where feasible and appropriate.

47. Reimbursement Limitations: Under no circumstances shall the Subrecipient seek reimbursement pursuant to this Agreement for a cost or activity that has been or will be paid for through another funding source. The Subrecipient shall not seek reimbursement for any costs used to meet cost sharing or matching requirements of any other California State Library funded program.

48. Reports and Claims: It is the responsibility of the recipient of these instructions to see that the proper individual to supply the required reports and claims receives the instructions and makes the required reports and claims to the California State Library.
a. The subrecipient shall be responsible for submitting to the State Library Narrative Reports detailing progress and activities. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section.
b. The subrecipient shall be responsible for submitting to the State Library Financial Reports reflecting project expenditure activity. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section.
c. To obtain payment hereunder the subrecipient shall submit authorized claims provided by the State Library for that purpose, on each of the following mentioned dates for payment, and the California State Library agrees to reimburse the Library as soon thereafter as State fiscal procedures will permit.
d. In-full payments are typically made for awards totaling $20,000 or less. e. Funding for awards totaling more than $20,000 are issued in three payments following a 45%/45%/10% payment schedule, unless an exception has been made.
f. The final 10% of the grant award (if applicable) is payable only if the subrecipient fulfills all project reporting requirements and returns all unspent funds by the time specified in the Grant Guide. Failure to provide timely reports is a serious breach of an award recipient’s administrative duty under the award, which may result in federal audit exceptions against the State and the loss of LSTA funds.
g. Payment will be provided to cover the expenditures incurred by the subrecipient for the project in the following manner:

Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

o $10,379 upon execution of the agreement and submission of claim by fiscal agent
o If applicable, second payment will be made upon approval of first quarter financial report and receipt of claim form in the amount of $10,379
o If applicable, final payment will be made upon approval of all final reports and receipt of claim form in the amount of
$2,307

49. Self-Dealing and Arm’s Length Transactions: All expenditures for which reimbursement pursuant to this Agreement is sought shall be the result of arm’slength transactions and not the result of, or motivated by, self-dealing on the part of the Subrecipient or any employee or agent of the Subrecipient. For purposes of this provision, “arm’s-length transactions” are those in which both parties are on equal footing and fair market forces are at play, such as when multiple vendors are invited to compete for an entity’s business and the entity chooses the lowest of the resulting bids. “Self-dealing” is involved where an individual or entity is obligated to act as a trustee or fiduciary, as when handling public funds, and chooses to act in a manner that will benefit the individual or entity, directly or indirectly, to the detriment of, and in conflict with, the public purpose for which all award monies are to be expended.

50. Severability: If any part of this Agreement is found to be unlawful or unenforceable, such provisions will be voided and severed from this Agreement, but the remainder of the provisions in the Agreement will remain in full force and effect.

51. Site Visits: The Subrecipient shall allow the California State Library to access and conduct site visits, with reasonable notice, at which grant funds are expended and related work being performed at any time during the performance of the work and for up to ninety (90) days after completion of the work, or until all issues related to the grant project have been resolved. A site visit may include, but not be limited to, monitoring the use of grant funds, provide technical assistance when needed, and to visit the State funded project.

52. Subrecipient: The Subrecipient is the government or other legal entity to which a subaward is awarded and which is accountable to the grantee for the use of the funds provided.
a. The subrecipient will make reports to the State Librarian in such form and containing such information as may be required to enable the California State Library to perform its duties. The subrecipient will keep such records and afford such access as the California State Librarian or Library may find necessary to assure the correctness and verification of such reports.

Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

b. The control of funds and title to property derived there from shall be in a subrecipient agency for the uses and purposes provided; a subrecipient agency will administer such property and funds and shall apply funds only for the purposes for which they were granted.

53. Subrecipient Accountability: The Subrecipient is ultimately responsible and accountable for the manner in which the grant funds are utilized and accounted for and the way the grant is administered, even if the Subrecipient has contracted with another organization, public or private, to administer or operate its grant program. In the event an audit should determine that grant funds are owed to the California State Library, the Subrecipient is responsible for repayment of the funds to the California State Library.

54. Subrecipient Funds: It is mutually agreed that the Subrecipient is responsible for furnishing funds beyond the grant award that may be necessary to complete the project.

55. Termination: The Agreement shall be subject to termination by the State Librarian or designee upon notice to the Subrecipient at least thirty (30) days prior to the effective date of termination. In the event this agreement is terminated, the Subrecipient shall deliver to the State Librarian copies of all reports, accounting, data, and materials prepared up to the date of termination.

The State Librarian shall determine, and pay the Subrecipient for necessary and appropriate expenditures and obligations up to the date of termination which have not been covered by prior installments previously paid to the Subrecipient.

Upon such termination, the unused portion of the grant award must be returned to the California State Library within 45 days. If funding has been advanced to the Subrecipient, any unobligated balances, as determined by the State Librarian, shall be returned to the State Library within 45 days of the notice of termination.

The State Librarian is empowered to review, audit, and inspect the project for compliance with this agreement.

56. Timeline: Time is of the essence to this Agreement. It is mutually agreed between the parties that the grant application and the timeline included therein are part of the Agreement.

57. Unused Funds: At the end-of-term Subrecipient agrees to return any unexpended or unaccounted for funds to the State Library, or to submit a written request for an extension of the award period. Funds will be considered unexpended or unaccounted if they were: (1) not used for their intended purpose, or (2) used inconsistently with the terms of this Agreement.

Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

Funds will also be considered unaccounted for, and must be returned, if the proposal outcomes or deliverables are materially incomplete by the end-of-term or earlier termination, as determined by the State Library in its sole discretion.

58. Waiver of Rights: California State Library shall not be deemed to have waived any rights under this Agreement unless such waiver is given in writing and signed by California State Library. No delay or omission on the part of California State Library in exercising any rights shall operate as a waiver of such right or any other right. A waiver by California State Library of a provision of this Agreement shall not prejudice or constitute a waiver of California State Library’s right otherwise to demand strict compliance with that provision or any other provision of this Agreement. No prior waiver by California State Library, nor any course of dealing between California State Library and Subrecipient, shall constitute a waiver of any of California State Library’s rights or of any of Subrecipient’s obligations as to any future transactions. Whenever the consent of California State Library is required under this Agreement, the granting of such consent by California State Library in any instance shall not constitute continuing consent to subsequent instances where such consent is required and in all cases such consent may be granted or withheld in the sole discretion of California State Library.

59. Work Products: Subrecipient shall provide California State Library with copies of all final products identified in the Work Plan and Application. Subrecipient shall also provide the State Library with copies of all public education and advertising material produced pursuant to this Agreement.

60. Workers’ Compensation: The State of California will not provide Workers’ Compensation insurance for Subrecipient or Subrecipient’s employees or contract personnel. If Subrecipient hires employees to perform services required by this Agreement, Subrecipient shall provide Workers’ Compensation insurance for them. The Subrecipient is aware of Labor Code Section 3700, which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the Labor Code, and the Subrecipient agrees to comply with such provisions before commencing the performance of the work of this Agreement.

Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

EXHIBIT B: FEDERAL RESTRICTIONS ON THE USE OF LSTA FUNDS The Code of Federal Regulations (CFR) specifies what expenditures and activities LSTA funding can and cannot support. LSTA awardees are cautioned that they must abide by all regulations when implementing their projects and in using grant funds. Applicants and awardees should contact the State Library at [email protected] in cases of ambiguity or uncertainty, or with any questions about identifying allowable cost items under Federal procedures.

Unallowable Costs and Restrictions
The following list includes common unallowable costs and restrictions on the use of federal funds. This summary is provided for convenience. It is not exhaustive, and applicants and awardees should not rely solely on the information provided here when developing project budgets, implementing projects, and using grant funds.

Advertising and public relations
Advertising costs are allowable only when incurred for the recruitment of personnel, the procurement of goods and services, the disposal of scrap or surplus materials, and other specific purposes necessary to meet the requirements of the Federal award. Public relations costs are allowable when incurred to communicate with the public and press pertaining to specific activities or accomplishments that result from performance of the Federal award. Costs of advertising and public relations at conventions, meetings or other events, including displays, demonstrations, exhibits, meeting rooms, hospitality suites, and special facilities used in conjunction with shows and special events; and salaries of employees engaged in setting up and displaying exhibits, making demonstrations, and providing briefings are unallowable. Costs of advertising and public relations designed solely to promote the non-Federal entity are unallowable. See electronic code of federal regulations: Advertising and Public Relations Advisory councils
Costs incurred by advisory councils or committees are unallowable unless authorized by statute, the Federal awarding agency or as an indirect cost where allocable to Federal awards. See § 200.444 General costs of government, applicable to states, local governments and Indian tribes. See electronic code of federal regulations: Advisory Councils
Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

Advocacy, lobbying, and associated costs
The cost of certain influencing activities associated with obtaining grants, contracts, cooperative agreements, or loans, is unallowable. Costs of membership in organizations substantially engaged in lobbying are unallowable. See electronic code of federal regulations: Lobbying
Alcoholic beverages
Costs of alcoholic beverages are unallowable. Code of Federal Regulations: Alcoholic Beverages
Backfill and salaries or benefits for individuals not directly contributing to the grantfunded project Costs not integral or directly contributing to the project are not allowable as direct costs. See electronic code of federal regulations: Direct Costs Bad debts or other financial costs
Bad debts (debts which have been determined to be uncollectable), including losses (whether actual or estimated) arising from uncollectable accounts and other claims, are unallowable. Related collection costs, and related legal costs, arising from such debts after they have been determined to be uncollectable are also unallowable.

Code of Federal Regulations: Bad Debts.

Building, construction, renovation, and permanent installation and/or affixation costs Building, construction, or renovation costs are unallowable. Permanent installations and affixations are unallowable. See electronic code of federal regulations: Equipment and Other Capital Expenditures, Rearrangement and Reconversion Costs, and Maintenance and Repair Costs
Collection development purchases not integral to the project and not aligned with programming
Collection development purchases not integral to the project and not aligned with programming are unallowable.

Contributions, donations, honorariums, stipends
Contributions, donations, honorariums, stipends are not allowable. Wages, salaries, reimbursements, payment for work done, and fees charged by speakers are allowable.

Costs that are NOT integral to the project, reasonable, and/or necessary For costs to be considered allowable, they must be integral to the project, reasonable and necessary.

Devices capable of connecting to the internet
Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

Devices capable of connecting to the internet are unallowable for awardees that are not Children’s Internet Protection Act (CIPA) compliant.

Entertainment and performances
Costs of entertainment, including amusement, diversion, and social activities, and any costs directly associated with those, such as tickets to shows or sports events, meals, lodging, rentals, transportation, and gratuities are unallowable. See electronic code of federal regulations: Entertainment
Equipment not approved by IMLS
All proposed equipment purchases (single item or unit valued at $5,000 or more) must receive IMLS approval in order to be considered allowable.

Fines and penalties
Costs resulting from non-Federal entity violations of, alleged violations of, or failure to comply with, Federal, state, tribal, local or foreign laws and regulations are unallowable, except when incurred as a result of compliance with specific provisions of the Federal award, or with prior written approval of the Federal awarding agency. See electronic code of federal regulations: Fines and Penalties Food and refreshments
Food and refreshments are unallowable unless an approved project activity requires a working meal. Applicants should consult the State Library with questions.

Fundraising
Costs of organized fund-raising, including financial campaigns, solicitation of gifts and bequests, and similar expenses incurred to raise capital or to obtain contributions, are unallowable. See electronic code of federal regulations: Fundraising and Investment Management Costs
General government expenses
The general costs of government, including services normally provided to the general public, such as fire and police, are unallowable. See electronic code of federal regulations: General Government Expenses
Gifts, honorarium, stipends, awards, or other incentives Contributions and donations, including cash, property, and services, that use grant funds and are made by grant recipients to others, regardless of the recipient, are unallowable. See electronic code of federal regulations: Contributions and Donations Income from project
Project income, e.g., fees charged for the use of library space in the context of a grant project, or to recover out of pocket project-related costs, or to create products such as Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

manuals, or for other expenditures directly related to and used for the purposes of the grant and accrued under the conditions of the grant award, are allowable. See electronic code of federal regulations: Program Income for further information.

Awardees must contact their project support team if they anticipate their project generating income.

Losses on other grants (e.g. using one grant to cover excess costs incurred for another grant-funded project)
Any excess of costs over income under any other award or contract of any nature is unallowable. This includes, but is not limited to, the non-Federal entity's contributed portion by reason of cost-sharing agreements or any under-recoveries through negotiation of flat amounts for indirect (F&A) costs. Also, any excess of costs over authorized funding levels transferred from any award or contract to another award or contract is unallowable. All losses are not allowable indirect (F&A) costs and are required to be included in the appropriate indirect cost rate base for allocation of indirect costs. See electronic code of federal regulations: Losses on Other Awards or Contracts
Memberships, subscriptions, and professional activities Costs of the grant recipient’s memberships in business, technical, and professional organizations are allowable. (NOTE: The State Library’s policy is that use of LSTA funds for personal memberships in organizations is not permitted.) Subscriptions to business, professional, and technical periodicals are allowable. See electronic code of federal regulations: Memberships, Subscriptions, and Professional Activities Out-of-state travel
The State Library’s policy on out-of-state travel is that it is generally not allowed. If a proposed project will include out-of-state travel (e.g., attendance at an out-of-state conference), applicants should consult the State Library before submitting their application in order to determine whether State Library approval is possible.

Per diems
Travel rates, accommodations, and meals are to be reimbursed at actual cost value, not to exceed the organizations approved cost rate or the federal rate at time of travel. Per diem flat rates are not allowable. For example, if the awardee organization has a per diem dinner reimbursement rate of $23 and the traveler spent $19 on dinner, the awardee may utilize $19 in LSTA funding toward the meal cost, not $23.

Premiums, prizes, incentives, souvenirs, and giveaway items Promotional items and memorabilia, including models, and souvenirs are unallowable.

Giveaway items including, but not limited to, prizes, treats, hygiene kits, and books are unallowable. See Advertising and Public Relations
Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

EXHIBIT C: LSTA AWARD REQUIREMENTS
A. CIPA Compliance
The Institute of Museum and Library Services establishes guidelines to ensure that the California State Library’s implementation of the Children's Internet Protection Act (CIPA) complies with the 2003 decision of the US Supreme Court. The California State Library is required by 20 U.S.C. Section 9134(b)(7) to provide assurance that we will comply with 20 U.S.C. Section 9134(f), which sets out standards relating to Internet Safety for public libraries and public elementary school and secondary school libraries.

Under CIPA, California State Library must assure the Federal Government that no funds will be made available for public libraries and public elementary and secondary school libraries to purchase computers to access the Internet or pay for the direct costs of accessing the Internet unless the libraries have certified that they have Internet safety policies and technology protection measures, e.g., software filtering technology, in place. California State Library must collect certifications from libraries subject to CIPA that apply to the States for Library Services and Technology Act (LSTA) funding. Public libraries and public elementary and secondary school libraries must be in compliance with CIPA to obtain IMLS State Program funding which will be used to purchase computers used to access the Internet or to pay for direct costs associated with accessing the Internet.

The director or the authorized representative of the Subrecipient organization receiving LSTA funding must certify that the library is one of the following:

An individual applicant that is CIPA compliant.

The applicant library, as a public library, a public elementary school library or a public secondary school library, has complied with the requirements of Section 9134(f)(1) of the Library Services and Technology Act.

Representing a group of applicants. Those applicants that are subject to CIPA requirements have certified they are CIPA compliant.

All public libraries, public elementary school libraries, and public secondary school libraries, participating in the application have complied with the requirements of Section 9134(f)(1) of the Library Services and Technology Act. The library submitting this Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

application has collected Internet Safety Certifications from all other applicants who are subject to CIPA requirements. The library will keep these certifications on file with other application materials, and if awarded funds, with other project records.

Not Subject to CIPA Requirements.

CIPA requirements do not apply because no LSTA funds made available under this grant program will be used to purchase computers that can access the Internet or to pay for direct costs associated with accessing the Internet.

For more information on CIPA, please visit the Children’s Internet Protection Act (CIPA) webpage on the Federal Communications Commission’s (FCC) website.

B. Contracting Guidance
OMB’s Code of Federal Regulations outlines important regulations surrounding contracts that, as a recipient of LSTA funds, the State Library and its subrecipients must follow.

C. Language Access Services
To remain compliant with Title VI of the Civil Rights Act of 1964, all LSTA funding recipients must take reasonable steps to make LSTA-funded awards accessible to people with limited English proficiency.

These procedures apply to all of California State Library’s federally funded programs and activities and extends to all programs and activities conducted by the State Library’s federally funded sub-recipients.

Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

EXHIBIT D: CERTIFICATION OF COMPLIANCE FORM

1. AUTHORIZED REPESENTATIVE: I certify that the authorized representative named below is the legally designated representative of the Subrecipient for this Award Agreement and project, and is authorized to receive and expend funds in order to administer this award program.

I certify that all information provided to the California State Library for review in association with this award is correct and complete to the best of my knowledge, and as the authorized representative of the Subrecipient, I commit to the conditions of this award, and I have the legal authority to do so.

I certify that any or all other subrecipients participating in the program have agreed to the terms of the application/grant award, and have entered into an agreement(s) concerning the final disposition of equipment, facilities, and materials purchased for this program from the funds awarded for the activities and services described in the attached, as approved and/or as amended in the application by the California State Librarian.

The authorized representative, on behalf of the Subrecipient, certifies that the Subrecipient will comply with all applicable requirements of all State and Federal laws, regulations, and policies governing this program, to include the requirements listed below in this Certification of Compliance Form. a. The organization receiving this LSTA award, as listed in the certification section below, and all program staff, agree to comply with the Uniform Guidance for Grants outlined in the Code of Federal Regulations established by the United State Office of Management and Budget
b. The organization receiving this LSTA award, as listed in the certification section below, and all program staff, agree to comply with the rules, regulations and guidance provided by the following:

IMLS LSTA Administration Guidance
California Code of Regulations established by the California Office of Administrative Law
Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

The organization receiving this LSTA award, as listed in the certification section below, and all project staff agree, to comply with all state and federal laws, regulations, and policies governing this program, to include the requirements contained in LSTA Award Requirements section of this document.

The authorized representative, on behalf of the Subrecipient, hereby certifies to the California State Library, for an award of funds in the amount $23,065. This award will provide library services as set forth in the LSTA Service Project Application as approved and/or as amended by the California State Librarian.

2. STATEMENT OF COMPLIANCE: Subrecipient has, unless exempted, complied with the non-discrimination program requirements. (Gov. Code §12990 (a-f) and CCR, Title 2, Section 11102).

3. DRUG-FREE WORKPLACE REQUIREMENTS: Subrecipient will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drugfree workplace by taking the following actions:
b. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
c. Establish a Drug-Free Awareness Program to inform employees about:
i. the dangers of drug abuse in the workplace;
ii. the person's or organization's policy of maintaining a drug-free workplace;
iii. any available counseling, rehabilitation and employee assistance programs; and,
iv. penalties that may be imposed upon employees for drug abuse violations.
d. Every employee who works on the proposed Agreement will:
i. receive a copy of the company's drug-free workplace policy statement; and,
ii. agree to abide by the terms of the company's statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Subrecipient may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Subrecipient has made Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

false certification or violated the certification by failing to carry out the requirements as noted above. (Gov. Code § 8350 et. seq.)

4. CONFLICT OF INTEREST: Subrecipient needs to be aware of the following provisions regarding current or former state employees. If Subrecipient has any questions on the status of any person rendering services or involved with the Agreement, the California State Library must be contacted immediately for clarification
Current State Employees (Pub. Contract Code § 10410):
a). No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment.
b). No officer or employee shall contract on their own behalf as an independent contractor with any state agency to provide goods or services.

Former State Employees (Pub. Contract Code § 10411):
a). For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency.
b). For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to their leaving state service.

If Subrecipient violates any provisions of above paragraphs, such action by Subrecipient shall render this Agreement void. (Pub. Contract Code § 10420).

Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub.

Contract Code § 10430 (e)).

5. LABOR CODE/WORKERS' COMPENSATION: Subrecipient needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

and Subrecipient affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code § 3700).

6. AMERICANS WITH DISABILITIES ACT: Subrecipient assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et. seq.)

7. RESOLUTION: For awards totaling $350,000 or more, a county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.

8. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all Subrecipients.

9. NONDISCRIMINATION:

The authorized representative certifies that the Subrecipient or its Fiscal Agent will comply with the following:
a. Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000 et seq.), which prohibits discrimination on the basis of race, color, or national origin;
b. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 701 et seq.), which prohibits discrimination on the basis of disability (note: IMLS applies the regulations in 45 C.F.R part 1170 in determining compliance with § 504 as it applies to recipients of Federal assistance);
c. Title IX of the Education Amendments of 1972, as amended (20 U.S.C. § 1681–83, 1685-86), which prohibits discrimination on the basis of sex in education programs;
d. The Age Discrimination in Employment Act of 1975, as amended (42 U.S.C. § 6101 et seq.),
which prohibits discrimination on the basis of age; and e. The requirements of any other nondiscrimination statute(s) which may apply.

10. DEBARMENT AND SUSPENSION:

The authorized representative certifies to the best of their knowledge and belief that neither the Subrecipient nor its Fiscal Agent:
a. Are presently excluded or disqualified;
Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

b. Have been convicted within the preceding three years of any of the offenses listed in 2 C.F.R. part 180.800(a) or had a civil judgment rendered against it or them for one of those offenses within that time period; fraud, antitrust, embezzlement, forgery, bribery, tax evasion, making false statements, receiving stolen property, or similar offenses so serious as to affect the integrity of the subrecipient or its fiscal agent.
c. Are presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses listed in 2 C.F.R. part 180.800(a) and enumerated above.
d. Have had one or more public transactions (Federal, State, or local) terminated within the preceding three years for cause or default.

11. TRAFFICKING IN PERSONS:

The authorized representative certifies to the best of their knowledge and belief that neither the Subrecipient nor its Fiscal Agent:
 engages in trafficking in persons, procures a commercial sex act, or uses forced labor
 procures a commercial sex act during the period of time that the award is in effect
 uses forced labor in the performance of the grant

12. FEDERAL DEBT STATUS: Representative certifies to the best of their knowledge and belief that the Subrecipient is not delinquent in the repayment of any Federal debt.

13. CERTIFICATION REGARDING LOBBYING ACTIVITIES (APPLIES TO APPLICANTS REQUESTING FUNDS IN EXCESS OF $100,000) (31 U.S.C. § 1352):
a. No Library Services and Technology Act funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into of a cooperative agreement, or the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement.
b. No Library Services and Technology Act funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any State agency, Member of the Legislature, an officer or employee of the Legislature, or Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

an employee of a Member of the Legislature in connection with legislative action through oral or written communication with State legislative officials, or solicitation of others to influence or attempt to influence legislative action.
c. No Library Services and Technology Act or other federal funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence any officer or employee of any county, district, or city agency, in connection with legislative action through oral or written communication with officials, or solicitation of others to influence or attempt to influence legislative action. LSTA funds will not be used for costs to:
 draft legislation or resolutions
 travel to meetings of governmental bodies urge passage of legislation or resolutions
 survey voters regarding passage and drafting of legislation or resolutions
 pay governmental fees (use fees, ballot filing fees, permits, etc.)

14. DRUG-FREE WORKPLACE:
a. Continue to provide a drug-free workplace by complying with the requirements in 2 C.F.R. part 3186 (Requirements for Drug-Free Workplace (Financial Assistance)). In particular, the recipient must comply with drugfree workplace requirements in subpart B of 2 C.F.R. part 3186, which adopts the Government-wide implementation (2 C.F.R. part 182) of sections 5152-5158 of the Drug-Free Workplace Act of 1988 (P. L. 100-690, Title V, Subtitle D; 41 U.S.C. §§ 701-707).
b. This includes, but is not limited to: making a good faith effort, on a continuing basis, to maintain a drug-free workplace; publishing a drugfree workplace statement; establishing a drug-free awareness program for the employees; taking actions concerning employees who are convicted of violating drug statutes in the workplace.

15. LSTA AWARD REQUIREMENTS: I have read, understand and agree to comply with the LSTA Award Requirements as outlined in this award packet.

16. CIPA CERTIFICATION: The organization receiving this LSTA award, as listed in the certification section below is (please select one):
☐ An individual applicant that is CIPA compliant
☐ Representing a group of applicants. Those applicants that are subject to CIPA requirements have certified that they are CIPA compliant ☐ Not subject to CIPA requirements
Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

17. LANGUAGE ACCESS SERVICES: The organization receiving this LSTA award, as listed in the certification section below, and all program staff, agree to comply with the language access services requirement as prescribed by Title VI of the Civil Rights Act of 1964.

18. ACCESSIBILITY: The organization receiving this LSTA award, as listed in the certification section below, and all program staff, will ensure all LSTA-funded project materials will meet California accessibility standards.

The State is responsible for ensuring that public websites are accessible to both the general public and state employees, including persons with disabilities.

Subrecipient shall assist the State in meeting its responsibility. Therefore, all project materials generated by state funded programs must meet the California Accessibility Standards. Additionally, all project materials designed, developed, and maintained shall be in compliance with the California Government Code, sections 7405 and 11135, and the Web Content Accessibility Guidelines 2.0, or a subsequent version, as published by the Web Accessibility Initiative of the World Wide Web Consortium at a minimum Level AA success criteria.

However, if for some reason project material is not generated to be in compliance to meet these standards, please still submit it to the State Library.

When submitting the material make sure to note that the material is not accessible by including “NOT ACCESSIBLE” in the file name.

The California State Library reserves the right to post project materials to its website that are in compliance with these standards.

Common, applicable award materials include, but are not limited to:
 Project toolkits
 Digital resources
 Publications
 Survey templates
 Project marketing materials

19. ACKNOWLEDGEMENT: The organization receiving this LSTA award, as listed in the certification section below, and all program staff, agree to comply with IMLS and California State Library acknowledgement requirements.

20. ADDITIONAL CERTIFICATIONS: The authorized representative also certifies that the Subrecipient or its Fiscal Agent will comply with the following:

Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

 all requirements by the Federal-sponsoring agency concerning special requirements of law, program requirements, and other administrative requirements.
 insuring the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of violating facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA.
 the flood insurance purchase requirements of Section 102(a) requires, on or after March 2, 1975, the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. The phrase "Federal financial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance.
 assisting the Federal grantor agency in its compliance with Section 106 of the National Historic Preservation Act of 1966 as amended (16 U.S.C. 470), Executive Order 11593, and the Archeological and Historic Preservation Act of 1966 (16 U.S.C. 469a-1 et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of investigations, as necessary to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any such properties, and by (b) complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties.

Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

Certification

ORGANIZATION
Name: Santa Fe Springs City Library Address (official and complete):
11700 Telegraph Road
Santa Fe Springs, CA 90670

PROJECT COORDINATOR
Name: Olga Gonzalez
Email: [email protected] Phone: 562-868-7738

SUBRECIPIENT AUTHORIZED REPRESENTATIVE
Name: Deborah Raia Title: Library Manager
Email: [email protected] Phone: (562) 868-7738 Signature: Date:

Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
Santa Fe Springs City Library
Pop Up & Play
2024-2025
LS-P-24-08

Authorized Representative Signature
In Witness Whereof, This Grant Agreement has been executed by the parties hereto.

ORGANIZATION
Name:

Santa Fe Springs City Library
Address:
11700 Telegraph Road
Santa Fe Springs, CA 90670
Authorized Representative
Signature: Date:

Printed Name of Person Signing:

Deborah Raia
Title:

Library Manager

STATE OF CALIFORNIA
Agency Name:

California State Library
Address:
900 N St.

Sacramento, CA 95814
Signature: Date:

Printed Name of Person Signing:

Greg Lucas
Title:

State Librarian
Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A 7/8/2024
In Process

LSTA PROGRAM

FINANCIAL CLAIM

PAYMENT

CERTIFICATION
I hereby certify under penalty of perjury: that I am the duly authorized representative of the claimant herein; that this claim is in all respects true, correct and in accordance with law and the terms of the agreement; and that payment has not previously been received for the amount claimed herein.

By
(Signature of the Authorized Representative)
(Print Name) (Title)
*Legal payee name must match the payee’s federal tax return. Warrant will be made payable to payee name. Payee discrepancies in name and/or address may cause delay in payment. If you need to change payee name and/or address, please contact Fiscal Services at [email protected].

State of California, State Library Fiscal Office
ENY: 2024 ITEM NO: 6120-211-0890, Chapter 22, Statutes of 2024 PURCHASING AUTHORITY NUMBER: CSL-6120 REPORTING STRUCTURE: 61202000 COA: 5432000 PROGRAM #: 5312
FAIN: LS or N/A
By Date
(State Library Representative)
Grant Award #:LS-P-24-08 Date:

Invoice #: LS-P-24-08-01 PO #:

Payee Name: Santa Fe Springs City Library
(Legal name of authorized agency to receive, disburse and account for funds*) Complete Address:

Street Address, City, State, Zip Code (Warrant will be mailed to this address) Amount Claimed: $10,379.00 Type of Payment:
(Payable Upon Execution of Agreement) ☒ PROGRESS
Grantee Name: Santa Fe Springs City Library ☐ FINAL
(Name on Award Letter and Agreement) ☐ IN FULL
Project Title: Pop Up & Play ☐ AUGMENT
For Period From: upon execution to end of grant period
Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A Library Services Manager Deborah Raia
In Process
STATE OF CALIFORNIA – DEPARTMENT OF FINANCE

PAYEE DATA RECORD
(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)
Section 1 – Payee Information
NAME (This is required. Do not leave this line blank. Must match the payee’s federal tax return) BUSINESS NAME, DBA NAME or DISREGARDED SINGLE MEMBER LLC NAME (If different from above) MAILING ADDRESS (number, street, apt. or suite no.) (See instructions on Page 2)

CITY, STATE, ZIP CODE E-MAIL ADDRESS
Section 2 – Entity Type
Check one (1) box only that matches the entity type of the Payee listed in Section 1 above. (See instructions on page 2) ☐ SOLE PROPRIETOR / INDIVIDUAL CORPORATION (see instructions on page 2) ☐ ☐ MEDICAL (e.g., dentistry, chiropractic, etc.) SINGLE MEMBER LLC Disregarded Entity owned by an individual ☐ PARTNERSHIP
☐ ESTATE OR TRUST
☐ LEGAL (e.g., attorney services)
☐ EXEMPT (e.g., nonprofit)
☐ ALL OTHERS
Section 3 – Tax Identification Number
Enter your Tax Identification Number (TIN) in the appropriate box. The TIN must match the name given in Section 1 of this form. Do not provide more than one (1) TIN.

The TIN is a 9-digit number. Note: Payment will not be processed without a TIN. •
•
•
•
•
•
For Individuals, enter SSN.

If you are a Resident Alien, and you do not have and are not eligible to get an SSN, enter your ITIN.

Grantor Trusts (such as a Revocable Living Trust while the grantors are alive) may not have a separate FEIN. Those trusts must enter the individual grantor’s SSN.

For Sole Proprietor or Single Member LLC (disregarded entity), in which the sole member is an individual, enter SSN (ITIN if applicable) or FEIN (FTB prefers SSN).

For Single Member LLC (disregarded entity), in which the sole member is a business entity, enter the owner entity’s FEIN. Do not use the disregarded entity’s FEIN.

For all other entities including LLC that is taxed as a corporation or partnership, estates/trusts (with FEINs), enter the entity’s FEIN.

Social Security Number (SSN) or
Individual Tax Identification Number (ITIN)
___ ___ ___ -___ ___ - ___ ___ ___ ___
OR
Federal Employer Identification Number
(FEIN)
___ ___ - ___ ___ ___ ___ ___ ___ ___
Section 4 – Payee Residency Status (See instructions)

☐ CALIFORNIA RESIDENT – Qualified to do business in California or maintains a permanent place of business in California. ☐ CALIFORNIA NONRESIDENT – Payments to nonresidents for services may be subject to state income tax withholding. ☐No services performed in California
☐Copy of Franchise Tax Board waiver of state withholding is attached.

Section 5 – Certification
I hereby certify under penalty of perjury that the information provided on this document is true and correct.

Should my residency status change, I will promptly notify the state agency below.

NAME OF AUTHORIZED PAYEE REPRESENTATIVE TITLE E-MAIL ADDRESS SIGNATURE DATE TELEPHONE (include area code)
Section 6 – Paying State Agency
Please return completed form to:

STATE AGENCY/DEPARTMENT OFFICE UNIT/SECTION
MAILING ADDRESS FAX TELEPHONE (include area code)

CITY STATE ZIP CODE E-MAIL ADDRESS
Print Form Reset Form
Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A CA 95814 [email protected]
916-603-7157
Ca. State Library Admin/Accounting
900 N Street
Sacramento
In Process

STATE OF CALIFORNIA – DEPARTMENT OF FINANCE

PAYEE DATA RECORD
(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)

GENERAL INSTRUCTIONS
Type or print the information on the Payee Data Record, STD 204 form. Sign, date, and return to the state agency/department office address shown in Section 6.

Prompt return of this fully completed form will prevent delays when processing payments.

Information provided in this form will be used by California state agencies/departments to prepare Information Returns (Form1099).

NOTE: Completion of this form is optional for Government entities, i.e. federal, state, local, and special districts.

A completed Payee Data Record, STD 204 form, is required for all payees (non-governmental entities or individuals) entering into a transaction that may lead to a payment from the state. Each state agency requires a completed, signed, and dated STD 204 on file; therefore, it is possible for you to receive this form from multiple state agencies with which you do business.

Payees who do not wish to complete the STD 204 may elect not to do business with the state. If the payee does not complete the STD 204 and the required payee data is not otherwise provided, payment may be reduced for federal and state backup withholding. Amounts reported on Information Returns (Form 1099) are in accordance with the Internal Revenue Code (IRC) and the California Revenue and Taxation Code (R&TC).

Section 1 – Payee Information
Name – Enter the name that appears on the payee's federal tax return. The name provided shall be the tax liable party and is subject to IRS TIN matching (when applicable).
• Sole Proprietor/Individual/Revocable Trusts – enter the name shown on your federal tax return. • Single Member Limited Liability Companies (LLCs) that is disregarded as an entity separate from its owner for federal tax purposes - enter the name of the individual or business entity that is tax liable for the business in section 1. Enter the DBA, LLC name, trade, or fictitious name under Business Name. • Note: for the State of California tax purposes, a Single Member LLC is not disregarded from its owner, even if they may be disregarded at the Federal level. • Partnerships, Estates/Trusts, or Corporations – enter the entity name as shown on the entity’s federal tax return. The name provided in Section 1 must match to the TIN provided in section 3. Enter any DBA, trade, or fictitious business names under Business Name.

Business Name – Enter the business name, DBA name, trade or fictitious name, or disregarded LLC name.

Mailing Address – The mailing address is the address where the payee will receive information returns. Use form STD 205, Payee Data Record Supplement to provide a remittance address if different from the mailing address for information returns, or make subsequent changes to the remittance address.

Section 2 – Entity Type
If the Payee in Section 1 is a(n)… THEN Select the Box for… Individual ● Sole Proprietorship ● Grantor (Revocable Living) Trust disregarded for federal tax purposes Sole Proprietor/Individual Limited Liability Company (LLC) owned by an individual and is disregarded for federal tax purposes Single Member LLC-owned by an individual Partnerships ● Limited Liability Partnerships (LLP) ● and, LLC treated as a Partnership Partnerships Estate ● Trust (other than disregarded Grantor Trust) Estate or Trust Corporation that is medical in nature (e.g., medical and healthcare services, physician care, nursery care, dentistry, etc. ● LLC that is to be taxed like a Corporation and is medical in nature Corporation-Medical
Corporation that is legal in nature (e.g., services of attorneys, arbitrators, notary publics involving legal or law related matters, etc.) ● LLC that is to be taxed like a Corporation and is legal in nature Corporation-Legal
Corporation that qualifies for an Exempt status, including 501(c) 3 and domestic non-profit corporations. Corporation-Exempt Corporation that does not meet the qualifications of any of the other corporation types listed above ● LLC that is to be taxed as a Corporation and does not meet any of the other corporation types listed above Corporation-All Other
Section 3 – Tax Identification Number
The State of California requires that all parties entering into business transactions that may lead to payment(s) from the state provide their Taxpayer Identification Number (TIN). The TIN is required by R&TC sections 18646 and 18661 to facilitate tax compliance enforcement activities and preparation of Form 1099 and other information returns as required by the IRC section 6109(a) and R&TC section 18662 and its regulations.

Section 4 – Payee Residency Status
Are you a California resident or nonresident?
• A corporation will be defined as a "resident" if it has a permanent place of business in California or is qualified through the Secretary of State to do business in California.
• A partnership is considered a resident partnership if it has a permanent place of business in California. • An estate is a resident if the decedent was a California resident at time of death. • A trust is a resident if at least one trustee is a California resident. o For individuals and sole proprietors, the term "resident" includes every individual who is in California for other than a temporary or transitory purpose and any individual domiciled in California who is absent for a temporary or transitory purpose. Generally, an individual who comes to California for a purpose that will extend over a long or indefinite period will be considered a resident. However, an individual who comes to perform a particular contract of short duration will be considered a nonresident.

For information on Nonresident Withholding, contact the Franchise Tax Board at the numbers listed below:

Withholding Services and Compliance Section: 1-888-792-4900 E-mail address: [email protected] For hearing impaired with TDD, call: 1-800-822-6268 Website: www.ftb.ca.gov Section 5 – Certification
Provide the name, title, email address, signature, and telephone number of individual completing this form and date completed. In the event that a SSN or ITIN is provided, the individual identified as the tax liable party must certify the form. Note: the signee may differ from the tax liable party in this situation if the signee can provide a power of attorney documented for the individual.

Section 6 – Paying State Agency
This section must be completed by the state agency/department requesting the STD 204.

Privacy Statement
Section 7(b) of the Privacy Act of 1974 (Public Law 93-579) requires that any federal, state, or local governmental agency, which requests an individual to disclose their social security account number, shall inform that individual whether that disclosure is mandatory or voluntary, by which statutory or other authority such number is solicited, and what uses will be made of it. It is mandatory to furnish the information requested. Federal law requires that payment for which the requested information is not provided is subject to federal backup withholding and state law imposes noncompliance penalties of up to $20,000. You have the right to access records containing your personal information, such as your SSN. To exercise that right, please contact the business services unit or the accounts payable unit of the state agency(ies) with which you transact that business.

All questions should be referred to the requesting state agency listed on the bottom front of this form.

Docusign Envelope ID: ECFBC21F-F086-459A-9B40-2C36DC68DE7A In Process
ITEM # 16

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Maricela Balderas, Director of Community Services

SUBJECT: CITY-WIDE BRANDING SERVICES REQUEST FOR PROPOSALS DATE: August 22, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Authorize the issuance of a City-Wide Branding Services Request for Proposals (Branding RFP) for the development of a new City brand and branding guide; and 2) Take such additional, related, action that may be desirable.

FISCAL IMPACT
The Community Services Department budgeted $40,000 for the initial phase of the CityWide Branding project in Fiscal Year 2024-25. However, there is no fiscal impact associated with the issuance of the City-Wide Brand Services RFP. The cost to develop a new brand will be determined based upon the proposals received through the RFP process. A recommendation for contract award will be brought back to the City Council for final approval.

BACKGROUND
Originally, the City of Santa Fe Springs’ seal was developed and used in the colors of black and white and, on special documents, such as proclamations, it was given a gold background with black outlines. The seal served dual purposes as both the City’s seal and logo for many years. Eventually, a colorized seal, in hues of blue, yellow, and black, was created and utilized as the City’s logo.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024

CITY-WIDE BRANDING SERVICES REQUEST FOR PROPOSALS

In 2008, after the construction of the pedestrian bridge, that connects the Northeast and Southwest corners of the properties along the intersection of Telegraph Rd. and Norwalk Blvd., the City contracted with a vendor to develop a new City logo memorializing the bridge and development in several color schemes as shown below.

The City Seal and Bridge Logo continues to be used to this day; however, no branding guidelines were ever approved by City Council. It is proposed that the City Seal remain, however, a change of colors may be recommended to fall in-line with a new branded color scheme, replacing the current color version.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024

CITY-WIDE BRANDING SERVICES REQUEST FOR PROPOSALS

At this time, City staff are proposing to issue an RFP for Branding Services to re-brand the City with a new logo, color scheme, and creation of a Brand Manual. The creation of a new City of Santa Fe Springs brand is essential to identify the dynamic aspirations and advancement of the community; one that embraces the City’s character, history, and vision for the future.

ANALYSIS

As part of our continued effort to strengthen our identity and improve communication with the public, it is essential to develop a comprehensive and cohesive branding strategy. A well-executed branding initiative will help us articulate the City of Santa Fe Springs’ vision, values, and unique characteristics, thereby enhancing the City’s reputation, both regionally and at the State, while also supporting economic development, and fostering community engagement. A new brand can also help to:
 Show the City’s growth and evolution
 Signal the City’s commitment to progress, innovation, and economic vitality  Enhance civic pride
 Address outdated imagery while engaging new audiences  Support strategic initiatives by prioritizing values in a clear and visually appealing way
 Compete in a globalized world with an easily identified brand The proposed RFP will seek to engage qualified branding agencies to develop a city-wide branding strategy that includes the creation of a new logo, tagline(s), color scheme, iconography, and other visual and messaging elements that reflect the City of Santa Fe Springs’ identity. The selected vendor will also provide guidelines, in the form or a Brand Manual, for the consistent use of the brand across various city departments, marketing materials, and communication platforms.

The branding process is anticipated to take two years to complete with a Phase I & II. The first phase of the project will involve research and significant stakeholder engagement, including input from residents, business owners, community leaders, and city staff. This inclusive approach will ensure that the final brand accurately represents the diverse voices and aspirations of our community.

The second phase of the project involves development of at least 5 branding conceptual logo designs to establish the vision and direction based upon input garnered in Phase I.

These concepts will once again be brought for review by community stakeholders and the top design options will be presented to City Council for final selection. Once a design is approved, Phase ll, will also include the development of the Brand Manual to maintain consistency and uniformity in future content creation for all media, marketing, and communication materials.

The creation of a new City of Santa Fe Springs brand is not merely a cosmetic change; it CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024

CITY-WIDE BRANDING SERVICES REQUEST FOR PROPOSALS

is an investment in the City’s identity. It provides an opportunity to reflect on what Santa Fe Springs stands for, where it is headed, and how it wants to be perceived by the world.

A thoughtful, well-designed brand identity can be a powerful symbol that encapsulates the essence of the City and propels it toward future success.

ENVIRONMENTAL
N/A

DISCUSSION
N/A

SUMMARY/NEXT STEPS
Upon authorization, the RFP for City-Wide Branding Services will be issued by the end of August, with proposal submissions due in October. The proposals will be evaluated by a selection committee comprised of city staff from various departments, including the City Manager’s Office. A recommendation for the award of the contract will be brought back to the City Council for approval.

ATTACHMENT(S):

A. Proposed City-Wide Branding Services RFP
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

REV032024 Page 1 of 35 [Consultant Name]

ATTACHMENT A

REQUEST FOR PROPOSALS
No. 25 - XXX
City – Wide Branding Services
Issue Date: Monday, August 26, 2024
Questions Due Date: Wednesday, September 11, 2024, at 2 pm PDT Proposal Due Date: Thursday, October 3, 2024, at 2 pm PDT REV032024 Page 2 of 35 [Consultant Name]
(THIS PAGE INTENTIONALLY LEFT BLANK)
REV032024 Page 3 of 35 [Consultant Name]

TO PROSPECTIVE PROPOSERS
The City of Santa Fe Springs (“City”) invites proposal submissions under this Request for Proposals (“RFP”). The City will evaluate responses to this solicitation to determine qualifications. Submissions must adhere to the format and content described. Only proposals that adhere to the requirements will be evaluated. The information set forth is the minimum required to qualify for consideration. The successful Proposer will be required to enter into a Professional Services Agreement based on the specifications outlined in this RFP.

DATE OF SOLICITATION
Monday, August 26, 2024

PROJECT
City – Wide Branding Services

PROPOSAL OWNER
City of Santa Fe Springs – Creative Media & Communications 9255 South Pioneer Boulevard
Santa Fe Springs, CA 90670
Attn: Kaili Torres, Community Services Manager
Contact Phone: (562) 858 - 0511
Contact E-Mail: [email protected]

PROPOSAL CONTACT
City of Santa Fe Springs – Department of Finance
11710 Telegraph Road
Santa Fe Springs, CA 90670
Attn: Micah Herd, Procurement Manager
Contact Phone: (562) 858 - 0511
Contact E-Mail: [email protected]
Any questions about this RFP should be submitted via the City's PlanetBids Portal by Wednesday, September 11, 2024, at 2 pm PDT. Prospective proposers must register their business with PlanetBids before being able to submit questions and/or proposals.

To access the City's PlanetBids Portal, please go to:
(Insert Link)
REV032024 Page 4 of 35 [Consultant Name]

CONTENTS
I. Notice Inviting Proposals .......................................................................................................... 5 II. Introduction .................................................................................................................................. 6 III. About the City of Santa Fe Springs ........................................................................................ 6 IV. Timeline ......................................................................................................................................... 7 V. Scope of Work/Services ............................................................................................................ 7 VI. Proposal Submittal ..................................................................................................................... 8 VII. Proposal Content and Format ................................................................................................. 8 VIII. Evaluation Criteria .................................................................................................................... 10 IX. Proposal Protests ..................................................................................................................... 11 X. Execution of Agreement.......................................................................................................... 12 XI. Insurance Requirements ......................................................................................................... 13 XII. Use of Federal Funds ............................................................................................................... 15 XIII. Non-Commitment of City ........................................................................................................ 16 XIV. Labor Requirements ................................................................................................................. 16 XV. Records ....................................................................................................................................... 17 XVI. Use of Subcontractors ............................................................................................................. 17 XVII. Modifications/Changes ............................................................................................................ 17 XVIII. Disclosure of Information ....................................................................................................... 17 XIX. Ex-Parte Communications ...................................................................................................... 17 XX. General Rights of the City ...................................................................................................... 18 REV032024 Page 5 of 35 [Consultant Name]
I. Notice Inviting Proposals
The City of Santa Fe Springs seeks proposals from qualified consultants/firms to provide city – wide branding services following the specifications, terms, and conditions identified in Request for Proposals (RFP) No. 25 - X. Prospective respondents are advised to carefully read information related to this opportunity before submitting a response.

To view the complete RFP package, please visit:
(Insert Line)

Prospective firms must register with PlanetBids before being able to view all documentation or submit a response.

Questions must be submitted by Wednesday, September 11, 2024, at 2:00 pm PDT. *****QUESTIONS MUST BE SUBMITTED VIA PLANETBIDS*****
Proposals must be submitted via PlanetBids by Thursday, October 3, 2024, at 2:00 pm PDT. Responses to this RFP will be evaluated to determine the consultant that is the most qualified and responsive to the requirements. Responses must adhere to the format and content described in the RFP.

REV032024 Page 6 of 35 [Consultant Name]
II. Introduction
The City of Santa Fe Springs, hereinafter referred to as "City," is soliciting proposals from consultants to provide city-wide branding services.

The consultant selected will be tasked with conducting branding study to research and recommend strategies for the City. Upon completion of the work described in the scope of work, the City hopes to accomplish the following objectives:
 Develop a cohesive brand concept to include a brand messaging, tagline(s), iconography, and logos that are adaptable for use across various departments and public service functions within the City, including but not limited to: the City Manager’s Office, Community Development, Community Services, Finance, Fire & Safety, Parks and Recreation, Police Services, and Public Works. The brand concept will provide for a standard color palette and typography that ties to the brand promise.
 Create a Brand Manual/Style Guide that outlines how the brand works and creates design and style standards for all future media, marketing, and communication materials.
 Develop and deliver a consistent brand that aids with messaging, tourism, job seekers, residents, and business attraction and retention that is easily recognizable, marketable, and memorable. New brand imaging should reflect and illicit a modern and innovative emotional response.

Concepts and designs will be used, but not limited to, in the following ways:
 Street signs and wayfinding (including existing City welcome milestones)  Marketing, media, and communication materials (brochures, print & electronic newsletter, fliers, promotional materials, etc.)
 Print and electronic advertising
 City Website and Service Request App iconography
 Social media
 Business cards
 Email signatures
 Letterhead and associated City stationery
 City building and facility signage
 Vehicle decals and applications
 Public Events and street banners
 City uniforms and branded attire (polos, sweaters, jackets, etc.)  Additional items as may be identified
III. About the City of Santa Fe Springs
Santa Fe Springs is located in the southeast of the County of Los Angeles. Though incorporated in May 1957, the City's history dates back to 1871 when Dr. James E. Fulton REV032024 Page 7 of 35 [Consultant Name]
came to the area and discovered a sulfur spring that was later developed into a health spa. Today, the City has approximately 18,800 residents and over 3,000 businesses.

The City provides a full range of municipal services, including police and fire services, street maintenance, water utilities, recreational services, public library, and cultural events. Additionally, the City is responsible for two (2) other legally separate entities, which include the Successor Agency to the Redevelopment Agency and the Housing Successor Agency to the Housing Authority.

The City has a vision statement that affirms: "The City of Santa Fe Springs is a great place to live, work and play," with the following mission statement: "The City of Santa Fe Springs is committed to enhancing the quality of life of its residents and businesses by providing: a safe environment, a thriving business community, quality family, youth, and senior services, and sound financial management of the community's resources." The guiding values are as follows:
 Personal integrity, honesty, and ethics
 Public service
 Compassion
 Responsibility, accessibility, and accountability
 Dedication
IV. Timeline
 Release RFP Monday, August 26, 2024
 Online Q&A Deadline Wednesday, September 11, 2024, 2 pm PDT  Deadline to Submit Responses Thursday, October 3, 2024, at 2 pm PDT  City Review of Submissions Early/Mid October 2024
 Interviews TBD (If Necessary)
 Notifications Sent to Contractors Late October 2024
 Award Late-October / Early November 2024
V. Scope of Work/Services
As referenced in Section II – Introduction, the City is seeking a consultant/firm to conduct branding services to research and recommend strategies for the City of Santa Fe Springs.

Data collection and analysis are expected to develop modern logos and create a comprehensive visual identity, positioning, and messaging. The main goal is to ensure the brand aligns with the City's culture, reflects the City's strategic direction and vision, strengthens brand reputation amongst residents, business owners, and other community stakeholders and shareholders, and sets the stage for future support for advancing economic development activities within the City.

Research
A. Conduct a review and audit of all City communications materials.

B. Conduct a review of a similar local government agency(ies) with an effective marketing strategy.

REV032024 Page 8 of 35 [Consultant Name]
C. Conduct quantitative research in the form of a brand survey in consultation with the City Manager’s Office and launch of the survey.

D. Conduct qualitative research in focus groups and stakeholder interviews, including developing the focus group and interview instruments.

E. Assess the perception of the current brand based on data analysis of the research.

F. Analyze and research City’s logo for modernization.

G. Present a report including findings and recommendations for necessary changes and/or updates to the current brand.

Logo Exploration/Creative Services
A. Develop a minimum of five (5) logo concepts to present to City staff and community stakeholders. It is anticipated this process will include several rounds of revisions; the City will narrow to top logo options.

B. Identify and develop brand positioning with a positioning statement.

C. Validate brand identity, positioning of the brand, and messaging through focus groups.

D. Develop brand iconography and associated brand logos for City Departments.

E. Develop possible taglines for the City.

F. Create an updated style guidelines document (Brand Manual).

G. Provide all final designs in various media forms (vector, jpeg, png, etc.) for printing and reproduction, general use by the City.

VI. Proposal Submittal
Responses to this solicitation must be submitted electronically:

Please review Section VII – Proposal Format and Content - for specific details regarding the information that needs to be included in your submission. Failure to provide all requested information may be considered “non-responsive” and rejected.

Responses to this RFP must be submitted electronically via the City’s PlanetBids Portal by the deadline. Any responses transmitted and/or time-stamped after the deadline will not be accepted. Consultants planning to submit responses to this request are highly encouraged to submit all documentation before the deadline to avoid technical difficulties/errors.

VII. Proposal Format and Content
Proposal Content
Firms shall be responsible for preparing a compelling, clear, and concise proposal. The City is requesting proposals, which contain, at a minimum the following information:

A. Letter of Interest - Please include a letter expressing your interest in being considered for the project. Include a statement regarding the contractor's availability to dedicate time, personnel, and resources to this effort. The letter of interest must include a commitment to the availability of the vendor and all key project staff during the planning period and a proposed schedule designed to meet the City's needs for the project.

REV032024 Page 9 of 35 [Consultant Name]
B. Project Understanding and Approach - Please include a statement demonstrating your understanding of the proposed project. Describe your general approach to completing the project successfully, the methodologies and technologies you would employ, and the key milestones and processes you would use. Describe what information you would expect the City to supply.

C. Relevant Experience - Please include information describing your experience providing similar services for public agencies. Provide a minimum of three (3) specific examples of relevant experience. At a minimum, the vendor should provide a list of the most recent projects (i.e., completed within the last five (5) years is preferred, but samples outside of this timeframe will be accepted if relevant) for which the consultant has performed similar services of similar size, scope, and complexity.

Using Attachment A – References, please provide details regarding each reference. This should include the name, contact person, address, phone number, and e-mail address of each party for whom the service was provided, as well as a description of the service performed, the dollar amount of the contract, and the date of performance. The City may contact the individual listed at its discretion.

Resumes may also be included in this section for any key staff associated with project.

D. Proposed Statement of Work - Please provide a proposed Statement of Work, based on the Scope of Work contained in this RFP; and discuss any ideas for modifying, clarifying, or improving the City’s proposed scope of work. Provide a realistic working schedule with key deliverables, milestones, and tasks.

This section should also identify the number of staff that will be provided to address the City’s needs. In addition, the section may be used to propose any procedural or technical enhancements/innovations to the Scope of Work which do not materially deviate from the objectives or required content of this RFP.

E. Conflict of Interest Statement – The vendor shall disclose any financial, business, or other relationship with the City that may have an impact upon the selection process. If the vendor does not have any such conflicts, a statement declaring such should be included in their submission.

F. Cost Proposal – Cost proposal should include the following:

Total All-Inclusive Not-To-Exceed Maximum Price: The cost proposal should contain all pricing information relative to performing the scope of work as described in this request and identified in the Line-Item list (See “Line-Item” tab in PlanetBids) The total all-inclusive maximum not-to-exceed price is to contain all direct and indirect costs, including all out-of-pocket expenses. Provide a budget for each significant milestone for the entire scope of services. The proposed budget should be inclusive of all meetings, conference calls, site visits and deliverables. The REV032024 Page 10 of 35 [Consultant Name]
budget should include a list of anticipated reimbursable expenses with rates charged for each.

Component Costs: Include separate schedules of all fees and expenses for each of the work tasks and deliverables described in this RFP. These schedules should include hourly rates and number of hours anticipated for each staff level; as well as out-of-pocket expenses such as travel and transportation, meals, communications, and duplication costs. The total of these separate schedules should have a direct relationship to the total all-inclusive maximum price.

Rates for Additional Services: If it should become necessary for the City to request the successful vendor to render additional services to either supplement services requested in this RFP or to perform any additional work as a result of the specific recommendations included in any report issued resulting from this engagement, then such additional work shall be performed only if set forth in an addendum to the contract between the City and the Consultant. Any such additional work would be performed at the same rates submitted in the dollar cost bid unless otherwise noted in the proposal.

Proposal Format
To facilitate the evaluation process, all responses are required to adhere to the following format requirements. The City strongly encourages respondents to thoroughly review their proposals prior to submission to ensure they adhere to the requirements. If the proposal is not formatted or does not include all the listed items/sections, it may be deemed non-responsive.

Responses shall not exceed thirty (30) pages when printed on 8-½ -inch by 11-inch paper.

Arial Font (preferred), 12pt font size. The thirty (30) page-requirement does not include cover letter/letter of transmittal, or any items included as additional attachments.

Proposals should also include the following:

A. Title Page showing the request for proposals subject; the vendor’s name; the name, address, email and telephone number of the contact person; and the date of the proposal.

B. Table of Contents identifying the items/section listed in the “Proposal Content” section of this RFP.

C. Detailed proposal following the order set forth in the "Proposal Content" of this RFP.

VIII. Evaluation Criteria
The City will establish an evaluation committee to review and rate each proposal. The proposal evaluation process will be conducted using a multi-step method which will include the following steps:

REV032024 Page 11 of 35 [Consultant Name]
A. Preliminary Proposal Review - The evaluation committee will review each submission to ensure adherence to the minimum/proposal format requirements.

B. Proposal Evaluation - In the second part of this process, the evaluation committee will review and rate proposals based on the following:

1. Experience of Firm and Project Personnel (40%)
 Experience, resources, and qualifications of the firm and assigned individuals to perform tasks identified in the scope of work.

2. References Checks (25%)
 Good reference checks from primary and/or secondary sources

3. Work Samples (20%)

4. Proposed fees for services (10%)
 Proposed fees are reasonable

5. Responsiveness to RFP (5%)
 Compliance with the required format
 Offered new/innovative services, suggestions
Interviews
If necessary, the City may require the top-rated proposers to participate in an interview process. The City will notify proposers selected for the interview via email to schedule a date and time. As part of the interview process, proposers may be required to provide sample backgrounds reports to demonstrate work quality. For any sample report(s) submitted for the City’s review, the report should identify a fictitious individual.

IX. Proposal Protests
Proposal Protest Procedures (Before Proposal Opening)
A protest filed before the proposal opening must be filed in writing no later than ten (10) working days before opening. The most common types of protest that might be filed before a proposal opening include those based upon restrictive specifications or alleged improprieties in any solicitation that is apparent before the scheduled proposal opening.

When a protest is filed before a scheduled proposal opening, certain steps must be followed:

A. The protest must be submitted in writing within the specified time frame (no later than ten (10) working days prior to a proposal opening). All protests must be filed with the City’s Director of Finance for determination. Protest must be submitted to the Director of Finance by mail or e-mail within the specified time frame. Protests can be sent to:

Mail:

Lana Dich
City of Santa Fe Springs
Attn: Finance Department
REV032024 Page 12 of 35 [Consultant Name]
11710 Telegraph Road
Santa Fe Springs, CA 90670
Or
E-mail:
[email protected]
B. The protest must contain factual and legal reason(s) and should recommend a proposed remedy. Nevertheless, it should be noted that the City reserves the right not to implement the proposed remedy but to offer alternative solutions where applicable.

C. Where appropriate, the City will hold an informal conference on the merits of a protest with all interested parties allowed to attend. Interested parties may include all proposers, subcontractors, or suppliers, provided they have a substantial economic interest in a portion of the RFP.

D. All potential proposers will be advised of a pending protest.

E. The City shall not open proposals prior to the resolution of the protest unless it is determined that:
• The items to be procured are urgently required;
• Delivery or performance will be unduly delayed by failure to make the award promptly; or
• Failure to make a prompt award will otherwise cause undue harm to the City.

The City will respond in writing within ten (10) business days after receipt of a properly filed protest. The Director of Finance will respond and include a response to each substantive issue raised in the protest.

After the exhaustion of administrative remedies, the protesting party will be given the City’s final decision. The Director of Finance has the authority to decide on all protests.

Proposal Protest Procedures (After Proposal Opening/Post Award) A protest filed after a proposal opening must be filed within three (3) working days after the aware. The City will grant the protesting party a fair review and shall have up to ten (10) business days to review the protest and render its decision.

X. Execution of Agreement
The resulting agreement (see attached sample Attachment B) shall be signed by the successful Consultant and returned within the required insurance within ten (10) business days after the City has provided written notice that the Consultant has been awarded.

Failure to execute the agreement and file acceptable insurance documents as provided REV032024 Page 13 of 35 [Consultant Name]
herein shall cause, at the City's option, for annulment of the award. Please review the insurance requirements and indemnification clause in the attached sample agreement.

Should the successful Consultant decline to execute the agreement, the City can either reject all proposals, accept one of the other proposals, or issue a new solicitation.

XI. Insurance Requirements
Any vendor conducting services for the City of Santa Fe Springs must obtain and maintain insurance at their own expense. Insurance must be held until completion of services and formal acceptance by the City. The following insurance placed with an insurer admitted to write insurance in California or a non-admitted insurer on California’s List of Eligible Surplus Lines Insurers (LESL):

A. Commercial General Liability
Commercial General Liability (CGL) (equivalent in coverage scope to Insurance Services Office, Inc. Form CG 00 01) shall cover on an “occurrence” basis for bodily injury and property damage, including premise-operations, productscompleted, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury, and advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, the limit shall be twice the required occurrence limit.

If requested, the "City of Santa Fe Springs, its officials, employees, and agents" must be separately endorsed to the policy as additional insureds on an endorsement equivalent to the Insurance Services Office, Inc. Form CG 20 10 11 85 of CG 20 26 1185.

B. Business Automobile Liability
For owned vehicles, hired, and non-owned vehicles, Insurance Services Office Form CA 00 01 covering, Code 1 (any auto), or if vendor has not owned autos, Code 8 (hired) and 9 (non-owned) with limit no less than $1,000,000 per accident for bodily injury and property damage.

If an automobile is not necessary to perform services, the vendor must submit a written request for a waiver of this requirement.

C. Professional Liability or Errors and Omissions
Depending on the work or services to be performed, professional liability or errors and omissions liability insurance may be required. The City will require the vendor to provide professional liability or errors and omissions liability insurance in an amount not less than $2,000,000 per occurrence or claim. Architects’ and engineers’ coverage shall be endorsed to include contractual liability.

D. Workers' Compensation and Employer's Liability
REV032024 Page 14 of 35 [Consultant Name]
Workers' Compensation as required by the California Labor Code and Employer's Liability in an amount not less than $1,000,000 per accident for bodily injury or disease.

E. Cyber Liability Insurance (if applicable)
With limits not less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.

F. Technology Professional Liability Errors & Omissions (if applicable) Coverage must be appropriate to Vendor’s profession and work hereunder, with limits not less than $2,000,000 per occurrence. Coverage shall be sufficiently broad to respond to the duties and obligations undertaken by Vendor shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.

The policy shall include, or be endorsed to include, property damage liability coverage for damage to, alteration of, loss of, or destruction of electronic data and/or information “property” of the City in the care, custody, or control of Vendor.

If not covered under Vendor’s liability policy, such “property” coverage of City may be endorsed onto Vendor’s Cyber Liability Policy as covered property.

Required insurance documentation
A. Certificate of Insurance
The Certificate Holder must be listed as follows:

City of Santa Fe Springs
11710 Telegraph Road
Santa Fe Springs, CA 90670
Attn: Risk Management
REV032024 Page 15 of 35 [Consultant Name]
B. Endorsements (if requested)
In addition to the Certificate of Insurance, the vendor must provide the following endorsements:

1. Additional insured endorsements to the general liability and auto liability* insurance policies. The "City of Santa Fe Springs, its officials, employees, and agents" must be endorsed to the vendor’s general liability policy as well as the auto liability policy as additional insureds on an endorsement equivalent to ISO forms CG 20 10 11 85 or CG 20 26 11 85.

2. Cancellation notice endorsements. Each policy must be endorsed to cerify that it will be not be cancelled or non-renewed by either party or reduced in coverage or limits (except by paid claims) unless the insurer has provided the City with thirty (30) days prior written notice of cancellation (ten (10) days for cancellation due to nonpayment of premium is acceptable).

3. Primary, non-contributory coverage endorsements. The general liability and professional liability (if required) policies must be endorsed to provide that each policy shall apply on a primary, non-contributing basis with any insurance or self-insurance, primary or excess, maintained by or available to the City or its officials, employees and agents.

C. Waiver and Modifications of the Insurance Requirements The City has the authority to modify these insurance requirements at any time at its discretion.

In general, any contract deemed sole source, professional/professional services, involve the disclosure of proprietary information, and/or a public works project, may require revisions to the City's standard insurance requirements. Any revisions to the insurance requirements will be identified within the associated service contract terms and conditions.

Vendors may request a waiver or modification of these insurance requirements.

Waiver or modification requests must be submitted in writing. The request should state the specific insurance requirement that is being considered for waiver or modification and provided a brief explanation for the request. Requests will be reviewed on a caseby-case basis, and the decision will ultimately depend on the scope of services. The final decision to approve or deny a request will be at the City's legal authority or an authorized designee's discretion.

XII. Use of Federal Funds
The City may elect to use funding from Federal sources for a portion of or all expenses related to this project. The United States Federal Government requires purchases of items and services to meet specific standards when using Federal funds, including grants, cooperative agreements, contracts, and Federal funds "passed-through" to the City from REV032024 Page 16 of 35 [Consultant Name]
a non-Federal entity (i.e., sub-recipient agreements). These requirements are codified under the Code of Federal Regulation's (CFR) Title 2, Subtitle A, Chapter II, Part 200 (also referred to as "2 CFR 200" or "Uniform Guidance") and the Federal Acquisition Regulations (FAR), as applicable.

The following standards apply to all purchases of items and services using Federal funds:
 Transactions shall be conducted lawfully and ethically  Unnecessary/duplicative purchases are not permitted
 Utilizing a vendor or supplier on the U.S. Federal Government's Debarred and Suspended List (available at SAM.gov) is prohibited
 All individuals involved in the expenditure of federal monies must avoid any actual or apparent conflict of interest
 Procurement transactions must be conducted in a manner providing full and open competition
 Opportunities should be provided to minority businesses, women's business enterprises, and labor surplus area firms when possible  Contracts and purchase orders should include the contract provisions required by 2 CFR 200 Appendix A
 Purchases of goods and services must include documentation detailing the procurement history
XIII. Non-Commitment of City
While the City intends to select a Consultant through this process, this intention is subject to change at any time during the process. The City does not commit to awarding an agreement, paying any costs incurred in preparing the proposal for this request, and/or procuring or contracting any items or services.

XIV. Labor Requirements
A. Background: All personnel engaged in the performance of this work shall be employees of the Consultant and, as such, shall be warranted to possess sufficient experience and reliability to perform this work.

B. Health: All personnel engaged in the performance of this work shall be in good health and free of contagious diseases. The Consultant shall not allow any person(s) under the influence of alcohol or drugs on the premises or in the building. Neither shall the Consultant allow the use of or presence of alcohol or drugs on the premises or in the building.

C. Non-Discrimination: The Consultant shall not engage in discrimination in the employment of persons because of race, color, national origin, ancestry, mental/physical disabilities, sex, or religion of such persons.

D. Conduct: No person(s) shall be employed for this work that is found to be incompetent, disorderly, and troublesome, under the influence of alcohol and drugs, REV032024 Page 17 of 35 [Consultant Name]
which fails or otherwise refuses to perform the work properly and acceptably or is otherwise objectionable. Any person found to be objectionable shall be discharged immediately and not re-employed for this work.

XV. Records
The Consultant agrees to permit the City Manager or designee access to records, reports, files, and other papers or property of the Consultant to audit any performance aspect under this agreement.

XVI. Use of Subcontractors
The Consultant shall be responsible for all work performed under the final agreement and shall keep all work under their control. No portion of the work may be subcontracted without the prior written consent of the City. All subcontractors used on this work shall be under the direct supervision of the Consultant and shall be considered as their employees. Any approved subcontractors must provide insurance indemnifying the City with limits at or exceeding the limits of the Contractor's insurance.

XVII. Modifications/Changes
Changes in the areas serviced and/or specifications may be necessary during the agreement term. Changes in the agreement requirements and corresponding changes in compensation may be implemented upon mutual understanding between the City and the Consultant. These changes will be processed by the City Manager.

XVIII. Disclosure of Information
A. The Consultant agrees that it will not during or after the term of the agreement, disclose any proprietary information or confidential business information of the City, including but not limited to its costs, charges, operating procedures, or methods of doing business to any person, vendor, corporation, association, or other entity or the general public for any reason or purpose whatsoever, without the prior written consent of the City. Such confidential or proprietary information received by the Consultant shall be used exclusively in connection with the performance of services.

B. The Consultant shall not issue or release for publication any articles, advertising, or publicity matters relating to the services performed by the Consultant hereunder or mentioning or implying the name of the City or its respective personnel without the prior written consent of the City.

XIX. Ex-Parte Communications
Consultants and their representatives should not engage in unauthorized communications with elected officials, officers, employees, or agents of the City about this RFP. This requirement also includes any evaluation panel member, except for designated RFP facilitators. This requirement remains in effect until after award notifications have been made.

REV032024 Page 18 of 35 [Consultant Name]
This restriction does not prohibit consultants and their representatives from making oral statements or presentations to City representatives during a scheduled public meeting.

XX. General Rights of the City
At its discretion, the City reserves the right to:

A. Reject any and/or all proposals for no reason or any reason including, but not limited to, the following:

1. The proposal is incomplete, non-responsive, obscure, irregular, or lacking necessary detail and specificity.

2. The Consultant, in the sole judgment of the City, lacks the qualifications, experience, and/or responsibility necessary to provide the services.

3. The Consultant failed or neglected to complete and submit any information within the time specified by the City and as may be otherwise required herein.

B. Reject any proposal that, in the opinion of the City, is so unbalanced in comparison to other proposals received and/or to the City’s internal estimates that it does not accurately reflect the cost to perform; C. Accept all or any part of a proposal;
D. Make multiple awards;
E. Cancel the entire RFP;
F. Issue subsequent RFPs; or
G. Waive any errors or informalities in any proposal to the extent law permits.

PLEASE REVIEW
Attachment A – References
Attachment B – Sample Agreement
REV032024 Page 19 of 35 [Consultant Name]
ATTACHMENT A –

REFERENCES

1. Company Name: Contact Name:

Contact Phone No.: Contact Email:

Address: City, State, Zip:

Service Performed: Dollar Amount of Contract:

Date(s) of Contract:

Description of Service Performed:

2. Company Name: Contact Name:

Contact Phone No.: Contact Email:

Address: City, State, Zip:

Service Performed: Dollar Amount of Contract:

Date(s) of Contract:

Description of Service Performed:

3. Company Name: Contact Name:

Contact Phone No.: Contact Email:

Address: City, State, Zip:

Service Performed: Dollar Amount of Contract:

Date(s) of Contract:

Description of Service Performed:

4. Company Name: Contact Name:

Contact Phone No.: Contact Email:

Address: City, State, Zip:

Service Performed: Dollar Amount of Contract:

Date(s) of Contract:

Description of Service Performed:

5. Company Name: Contact Name:

Contact Phone No.: Contact Email:

Address: City, State, Zip:

Service Performed: Dollar Amount of Contract:

Date(s) of Contract:

Description of Service Performed:

REV032024 Page 20 of 35 [Consultant Name]
ATTACHMENT B –

SAMPLE AGREEMENT

CITY OF SANTA FE SPRINGS

PROFESSIONAL SERVICES AGREEMENT
WITH
This Professional Services Agreement (“Agreement”) is made and effective as of ________________ (“Effective Date”), by and between the City of Santa Fe Springs, a California municipal corporation, (“City”) and ________________, a [State and Entity Type: Example – California limited liability company] (“Consultant”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. TERM
This Agreement shall commence on the Effective Date and shall remain and continue in effect until the services described herein are completed, unless sooner terminated pursuant to the provisions of this Agreement.

2. SERVICES
Consultant shall perform the services described and set forth in the City’s Request for Proposals, attached hereto as Exhibit A, and Consultant’s Proposal, attached hereto as Exhibit B, both incorporated herein as though set forth in full (“Services”). Consultant shall complete the Services according to any schedule of performance set forth in Exhibit A.

To the extent that Exhibit B contains provisions inconsistent with this Agreement and/or Exhibit A, the provisions of this Agreement and Exhibit A shall govern.

3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of Consultant’s ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant under this Agreement.

4. CITY MANAGEMENT
The City Manager or designee shall represent the City in all matters pertaining to the administration of this Agreement, including review and approval of all products submitted by Consultant.

5. PAYMENT
REV032024 Page 21 of 35 [Consultant Name]
A. City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed [Insert amount] dollars ($__.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement.

B. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager or designee. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to in writing by the City and Consultant at the time the City’s written authorization is given to Consultant for the performance of said services.

C. Consultant will submit invoices monthly for actual Services performed. Consultant agrees to participate in the City’s Electronic Funds Transfer program and to receive electronic payments for the Services. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of Consultant's Services or fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this Agreement shall be made within forty-five (45) days of receipt of an invoice therefor.

6. TERMINATION OF AGREEMENT WITHOUT CAUSE
A. The City may at any time, for any reason, without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon Consultant at least ten (10) days’ prior written notice. Upon receipt of said notice, Consultant shall immediately cease all Services under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement.

B. In the event this Agreement is terminated pursuant to this section, the City shall pay to Consultant the actual value of the Services performed up to the time of termination, unless the City disputes any of the Services performed or fees. Upon termination of the Agreement pursuant to this section, Consultant will submit an invoice to the City pursuant to Section 5.

7. DEFAULT OF CONSULTANT
If the City determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, the City shall serve Consultant a written notice of the default. Consultant shall have seven (7) days after service of said notice to cure the default. In the event that Consultant fails to cure the default within such period of time or fails to present the City with a written plan for the diligent cure of default if such default REV032024 Page 22 of 35 [Consultant Name]
cannot be cured within seven days, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. Consultant shall be responsible for costs incurred by the City due to Consultant’s failure to comply with this section. The City shall have the right to offset against the amount of any fees due to Consultant any costs incurred by the City as a result of Consultant’s default.

8. OWNERSHIP OF DOCUMENTS
A. Consultant shall maintain complete and accurate records with respect to tasks, costs, expenses, receipts, and other such information required by the City that relate to the performance of Services under this Agreement. Consultant shall maintain adequate records of Services provided in sufficient detail to permit an evaluation of Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of the City or its designees at reasonable times to such books and records; shall give the City the right to examine and audit said books and records; shall permit the City to make transcripts or copies therefrom as necessary; and shall allow inspection of all Services, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.

B. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the Services shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of Consultant. With respect to computer files, Consultant shall make available to the City, at the Consultant's office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files. Consultant hereby grants to the City all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by Consultant in the course of providing the Services under this Agreement.

9. INDEMNIFICATION AND DEFENSE
A. Indemnification. To the fullest extent permitted by law, Consultant shall indemnify and hold harmless the City and any and all of its officials, employees, agents, and/or volunteers (“Indemnified Parties”), from and against any and all claims, demands, actions, suits, losses, liabilities, damages, costs, and expenses, including attorney’s fees and costs, arising out of or in any way connected with the performance of Consultant, its officers, agents, employees, and/or subconsultants (or any agency or individual that Consultant shall bear the legal liability thereof) REV032024 Page 23 of 35 [Consultant Name]
under this Agreement, including all acts or omissions, willful misconduct, or negligent conduct, whether active or passive, on the part of Consultant, its officers, agents, employees, and/or subconsultants. Consultant’s duty to indemnify and hold harmless the Indemnified Parties shall not extend to the sole negligence or willful misconduct of the Indemnified Parties.

B. Duty to Defend. In the event the Indemnified Parties, individually or collectively, are made a party to any claim, action, lawsuit, or other adversarial proceeding arising or alleged to arise out of or is in any way connected with the performance of Consultant’s services under this Agreement, and upon demand by the City, Consultant shall immediately defend the Indemnified Parties at Consultant’s cost or at the City’s option to reimburse the City for its costs of defense, including reasonable attorney’s fees and costs incurred in the defense of such matters, regardless of whether or not Consultant, its officers, agents, employees, and/or subconsultants are specifically named or otherwise asserted to be liable, and regardless of whether or not there is any evidence of finding of fault or wrongdoing by Consultant, its officers, agents, employees and/or subconsultants. Payment by the City is not a condition precedent to enforcement of this provision.

C. In the event of any dispute between Consultant and the City as to whether liability arises from the sole negligence or willful misconduct of the City or its officials, employees, agents, and/or volunteers, Consultant will be obligated to pay for the City’s defense until such time as a final judgment has been entered adjudicating the Indemnified Parties as solely negligent or to have acted with willful misconduct.

Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs, including but not limited to attorney’s fees, expert fees, and costs of litigation.

10. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached hereto and made a part of this Agreement.

11. INDEPENDENT CONTRACTOR
A. Consultant is and shall at all times remain as to the City a wholly independent consultant and/or independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither the City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement.

Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against the City, or bind the City in any manner.

REV032024 Page 24 of 35 [Consultant Name]
B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, the City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for the City. The City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold the City harmless from any and all taxes, assessments, penalties, and interest asserted against the City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold the City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. The City shall have the right to offset against the amount of any fees due to Consultant under this Agreement as a result of Consultant’s failure to promptly pay to the City any reimbursement or indemnification arising under this paragraph.

C. In the event that Consultant or any employee, agent, or subconsultant of Consultant providing Services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (CalPERS) to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless the City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subconsultants, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.

D. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subconsultants providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by the City, including but not limited to eligibility to enroll in CalPERS as an employee of the City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for CalPERS benefits.

12. LEGAL RESPONSIBILITIES
Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of Services pursuant to this Agreement. Consultant shall at all times observe and comply with all such laws and regulations. The City and its officials, officers, employees, and agents, shall not be liable at law or in equity occasioned by failure of Consultant to comply with this Section.

REV032024 Page 25 of 35 [Consultant Name]

13. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure was used against or in concert with any officer or employee of the City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City has or will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with this Agreement or any Services to be conducted as a result of this Agreement. Violation of this section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.

14. NO BENEFIT TO ARISE TO CITY EMPLOYEES
No member, officer, or employee of the City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Services during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any Agreement or sub-agreement, or the proceeds thereof, for Services to be performed under this Agreement.

15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
A. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without the City's prior written authorization, unless the information is clearly public. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the City Manager or designee, or unless requested by the City’s attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the Services performed under this Agreement or relating to the City. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives the City notice of such court order or subpoena.

B. Consultant shall promptly notify the City should Consultant, its officers, employees, agents, and/or subconsultants be served with any summons, complaint, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request (“Discovery”), court order, or subpoena from any person or party regarding this Agreement and the Services performed hereunder or with respect to any project or property located within the City, unless the City is a party to any lawsuit, arbitration, or administrative proceeding connected to such Discovery, or unless Consultant is prohibited by law from informing the City of such Discovery. The City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding as allowed by law. Unless the City is a party to the lawsuit, arbitration, or administrative proceeding and is adverse to Consultant in such proceeding, Consultant agrees to cooperate fully with the City and to provide the opportunity to review any response to discovery requests provided by Consultant.

REV032024 Page 26 of 35 [Consultant Name]
However, the City's right to review any such response does not imply or mean the right by the City to control, direct, or rewrite said response, or that the City has an obligation to review any such response or verifies any response it has reviewed.

16. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mail by the United States Postal Service, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:

To the City: City of Santa Fe Springs
11710 E. Telegraph Road
Santa Fe Springs, CA 90670
Attention:

To Consultant: _________________________
_________________________

17. ASSIGNMENT
Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Before retaining or contracting with any subconsultant for any services under this Agreement, Consultant shall provide the City with the identity of the proposed subconsultant, a copy of the proposed written contract between Consultant and such subconsultant which shall include and indemnity provision similar to the one provided herein and identifying the City as an indemnified party, or an incorporation of the indemnity provision provided herein, and proof that such proposed subconsultant carries insurance at least equal to that required by this Agreement or obtain a written waiver from the City for such insurance.

18. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect all licenses required of it by law for the performance of the Services described in this Agreement.

19. GOVERNING LAW
The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City.

REV032024 Page 27 of 35 [Consultant Name]

20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written and pertaining to the subject of this Agreement or with respect to the terms and conditions of this Agreement shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.

21. AMENDMENTS
Any amendments to this Agreement must be in writing and executed by the parties hereto, or their respective successors and assigns, in order to be valid.

22. NON-EXCLUSIVE AGREEMENT
Consultant acknowledges that the City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

23. ATTORNEYS’ FEES
In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

24. CONSTRUCTION
The parties hereto have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

25. WAIVER
The delay or failure of any party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver REV032024 Page 28 of 35 [Consultant Name]
constitute a continuing waiver.

26. SEVERABILITY
If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

27. COUNTERPARTS
This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

28. AUTHORITY TO EXECUTE THIS AGREEMENT
The persons executing this Agreement on behalf of the parties warrant and represents that they have the authority to execute this Agreement on behalf of said parties and has the authority to bind the parties to the provisions of this Agreement.

29. ELECTRONIC SIGNATURES
The parties acknowledge and agree that execution of this Agreement by electronic signature or electronic transmittal of signatures shall have the same effect as handwritten signatures for the purposes of validity, enforceability, and admissibility.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
[If Consultant is a corporation, two signatures are required: Signature 1 – the Chairperson of the Board, the President, or any Vice President; Signature 2 – the Secretary, any Assistant Secretary, the Chief Financial Officer, or any Assistant Treasurer (Corp. Code § 313).]

CITY OF SANTA FE SPRINGS CONSULTANT
____________________________ ____________________________ Name: ______________________
Title: _____________________
REV032024 Page 29 of 35 [Consultant Name]
Date: ______________________ Date: _______________________ ATTEST: CONSULTANT
__________________________ ____________________________ Fernando Muñoz, City Clerk Name: ______________________ Title: _______________________
Date: _______________________
APPROVED AS TO FORM:
_________________________
Ivy M. Tsai, City Attorney
Attachments: Exhibit A City’s Request for Proposals
Exhibit B Consultant’s Proposal
Exhibit C Insurance Requirements
[Type here] [Type here] [Type here]

EXHIBIT A
CITY’S REQUEST FOR PROPOSALS
31 EXHIBIT B
CONSULTANT’S PROPOSAL

32 EXHIBIT C

INSURANCE REQUIREMENTS
Without limiting Consultant’s indemnification of the City, and prior to commencement of Services, Consultant shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to the City. If Consultant maintains higher limits than the minimum limits shown below, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000 per accident for bodily injury or disease).

Consultant shall submit to the City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees, and volunteers.

Umbrella or excess liability insurance. Consultant shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and 33 employer’s liability. Such policy or policies shall include the following terms and conditions:
 A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
 Pay on behalf of wording as opposed to reimbursement;  Concurrency of effective dates with primary policies;  Policies shall “follow form” to the underlying primary policies; and  Insureds under primary policies shall also be insureds under the umbrella or excess policies.

Other provisions or requirements
Proof of insurance. Consultant shall provide certificates of insurance to the City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by the City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time.

Duration of coverage. Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, or Consultant’s agents, representatives, employees or subconsultants.

Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by the City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

The City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, the City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by the City will be promptly reimbursed by Consultant or the City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, the City may immediately terminate this Agreement.

Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned 34 policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.

Waiver of subrogation. All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

Enforcement of Agreement provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.

Requirements not limiting. Requirements of specific coverage features or limits contained in this Agreement are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type.

Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to the City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.

Additional insured status. General liability policies shall provide or be endorsed to provide that the City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.

Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to the City and approved of in writing.

Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the Services who is brought onto or 35 involved in the Services by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subconsultants, and others engaged in the Services will be submitted to the City for review.

The City’s right to revise specifications. The City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to Consultant, City and Consultant may renegotiate Consultant’s compensation or come to some other agreement to address the additional cost.

Self-insured retentions. Any self-insured retentions must be declared to and approved by the City. The City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by the City.

Timely notice of claims. Consultant shall give the City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Services.

ITEM # 17

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Maricela Balderas, Director of Community Services

SUBJECT: CITY WEBSITE DEVELOPMENT REQUEST FOR PROPOSALS DATE: August 22, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Authorize the issuance of a City Website Development Request for Proposals (Website RFP) for the creation of a new City Website; and 2) Take such additional, related, action that may be desirable.

FISCAL IMPACT
There is no fiscal impact associated with the issuance of the Website RFP. However, the cost to develop a new website will be determined based upon the proposals received through the RFP process. Once the proposals are evaluated, a recommendation for contract award, including the identified fiscal impact, will be brought back to the City Council for final approval.

BACKGROUND
The City of Santa Fe Springs originally contracted with Civica to develop, maintain, and host the City website at www.santafesprings.org. However, Civica was acquired by Granicus in 2015, who then continued to maintain and host the City’s website for several years. In 2021, due to rising costs and lack of consistent support services City staff transitioned away from Granicus and entered into an agreement with Revize Software Systems, LLC (Revize). This agreement included a re-design to the City’s website as well as maintenance and hosting services for a four (4) year period. The agreement with Revize will expire in October of 2025.

The successful development and launch of a new City website can take up to a year to CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024

CITY WEBSITE DEVELOPMENT REQUEST FOR PROPOSALS

complete. Therefore, City staff are requesting to go to RFP to explore options available to develop and re-design the website, giving staff time to vet potential vendors and implement a new website prior to the expiration of the current contract.

ANALYSIS

The City’s current website has been in use for a number of years, but no longer meets the evolving needs of our residents, businesses, visitors, and staff. Modern web design standards and technology advancements necessitate a comprehensive update to ensure accessibility, user-friendliness, and the integration of new functionalities.

The primary objectives for the new website include:
 Enhancing user experience and accessibility
 Ease of use for staff to make changes to keep information accurate and current  Improving navigation and search functionality for streamlined access to information
 Integrating responsive design for mobile and tablet use  Ensuring compliance with current web standards and regulations  Providing multi-lingual user accessibility
 Facilitating online service delivery and enhanced community engagement  Easily allows for upgrades with evolving branding, technologies, and functionality In addition, the RFP contains language to address the possibility of a City-wide re-brand that will need to be incorporated into the look and feel of the website at a future time.

Issuing an RFP will allow the City to solicit proposals from qualified web development firms, providing a competitive process to evaluate the best options available.

ENVIRONMENTAL
N/A

DISCUSSION
N/A

SUMMARY/NEXT STEPS
Updating the City’s website is a crucial step in enhancing our digital presence, communications with the public, and service delivery to the community. Authorizing the issuance of the Website RFP will allow the City to explore the best available options for this project. In addition, staff will return to the City Council with a detailed recommendation based upon the proposals received.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024

CITY WEBSITE DEVELOPMENT REQUEST FOR PROPOSALS

ATTACHMENT(S):

A. Proposed City Website Development
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

REV032024 Page 1 of 35 [Consultant Name]

ATTACHMENT A

REQUEST FOR PROPOSALS
No. 25 - XXX
City Website Development Services
Issue Date: Monday, August 26, 2024
Questions Due Date: Wednesday, September 11, 2024, at 2 pm PDT Proposal Due Date: Thursday, September 26, 2024, at 2 pm PDT REV032024 Page 2 of 35 [Consultant Name]
(THIS PAGE INTENTIONALLY LEFT BLANK)
REV032024 Page 3 of 35 [Consultant Name]

TO PROSPECTIVE PROPOSERS
The City of Santa Fe Springs (“City”) invites proposal submissions under this Request for Proposals (“RFP”). The City will evaluate responses to this solicitation to determine qualifications. Submissions must adhere to the format and content described. Only proposals that adhere to the requirements will be evaluated. The information set forth is the minimum required to qualify for consideration. The successful Proposer will be required to enter into a Professional Services Agreement based on the specifications outlined in this RFP.

DATE OF SOLICITATION
Monday, August 26, 2024

PROJECT
City Website Development Services

PROPOSAL OWNER
City of Santa Fe Springs – Creative Media & Communications 9255 South Pioneer Boulevard
Santa Fe Springs, CA 90670
Attn: Kaili Torres, Community Services Manager
Contact Phone: (562) 858 - 0511
Contact E-Mail: [email protected]

PROPOSAL CONTACT
City of Santa Fe Springs – Department of Finance
11710 Telegraph Road
Santa Fe Springs, CA 90670
Attn: Micah Herd, Procurement Manager
Contact Phone: (562) 858 - 0511
Contact E-Mail: [email protected]
Any questions about this RFP should be submitted via the City's PlanetBids Portal by Wednesday, September 11, 2024, at 2 pm PDT. Prospective proposers must register their business with PlanetBids before being able to submit questions and/or proposals.

To access the City's PlanetBids Portal, please go to:
(Insert Link)
REV032024 Page 4 of 35 [Consultant Name]

CONTENTS
I. Notice Inviting Proposals .......................................................................................................... 5 II. Introduction .................................................................................................................................. 6 III. About the City of Santa Fe Springs ........................................................................................ 7 IV. Timeline ......................................................................................................................................... 7 V. Scope of Work/Services ............................................................................................................ 7 VI. Proposal Submittal ..................................................................................................................... 8 VII. Proposal Content and Format ................................................................................................. 8 VIII. Evaluation Criteria .................................................................................................................... 11 IX. Proposal Protests ..................................................................................................................... 11 X. Execution of Agreement.......................................................................................................... 13 XI. Insurance Requirements ......................................................................................................... 13 XII. Use of Federal Funds ............................................................................................................... 16 XIII. Non-Commitment of City ........................................................................................................ 16 XIV. Labor Requirements ................................................................................................................. 16 XV. Records ....................................................................................................................................... 17 XVI. Use of Subcontractors ............................................................................................................. 17 XVII. Modifications/Changes ............................................................................................................ 17 XVIII. Disclosure of Information ....................................................................................................... 17 XIX. Ex-Parte Communications ...................................................................................................... 18 XX. General Rights of the City ...................................................................................................... 18 REV032024 Page 5 of 35 [Consultant Name]
I. Notice Inviting Proposals
The City of Santa Fe Springs seeks proposals from qualified consultants/firms to provide city website development services following the specifications, terms, and conditions identified in Request for Proposals (RFP) No. 25 - X. Prospective respondents are advised to carefully read information related to this opportunity before submitting a response.

To view the complete RFP package, please visit:
(Insert Line)

Prospective firms must register with PlanetBids before being able to view all documentation or submit a response.

Questions must be submitted by Wednesday, September 11, 2024, at 2:00 pm PDT. *****QUESTIONS MUST BE SUBMITTED VIA PLANETBIDS*****
Proposals must be submitted via PlanetBids by Thursday, September 26, 2024, at 2:00 pm PDT. Responses to this RFP will be evaluated to determine the consultant that is the most qualified and responsive to the requirements. Responses must adhere to the format and content described in the RFP.

REV032024 Page 6 of 35 [Consultant Name]
II. Introduction
The City of Santa Fe Springs, hereinafter referred to as "City," is soliciting proposals from consultants to provide city website development services.

Under the direction of the City's elected officials and residents, the City Administration has identified a goal of improving the City's image and communication efforts. The City of Santa Fe Springs maintains a website that was last updated in 2021, however, its Content Management System (CMS) is outdated and difficult for staff to navigate. This website does not possess the dynamic state-of-the-art efficiencies and scalability required in the current user environments.

Additionally, the City currently operates three independently hosted and maintained websites for its Heritage Art Program, City Library, and main City site. Because of this, the City does not have consistent control over brand, content management, and functionality to effectively interact and communicate in a manner that meets current web and mobile user needs. The disparity in website functionality is detrimental to the City’s ability to effectively communicate, share information, and present city services and information in a standardized and functional web environment that is up to present-day standards.

The purpose of this RFP is to solicit proposals from qualified consultants/firms to develop and host a new City Website that is user-friendly, innovative, and easily navigated, emphasizing access to the public. Upon completion of the work described in the scope of work, the City hopes to accomplish the following objectives:
 Offer the public an innovative and visually appealing City Website and CMS, that is multi-language functional.
 Create a consistent and standardized format and enhanced graphical look for all pages; thereby establishing a unified theme (brand) throughout.  Allow the three target audiences (residents, businesses, and visitors) ease of use, with consistent orientation and navigational aids such as a homepage link, hierarchical menus/structure, chatbot functionality, icons, accordion menus, and the like.
 Be easily upgradable and maintained by City staff web masters.  Website ADA compliance to meet WCAG 2.2 guidelines.
 Capable of easily made substantial design and content alterations, with a CMS, by authorized non-technical users.
 Supports integration, or ability to embed, of several software applications, 3rd party widgets, and social media platform feeds such as ActiveNet, GovernmentJobs.com, PlanetBids, Laserfiche, GoSFS App, JotForm, FlippingBook, SirsiDynix Library ILS catalog access, Facebook, Team Sideline, YouTube, and Instagram, and facilitates the functionality and capability of future online transactions or 3rd party ecommerce portals.
 Viewable and quickly loadable despite web browser utilization.  Use industry-standard techniques to ensure indexing and listing by all major search engines, including use of META tags, SEO-friendly URLs, and site structure.

REV032024 Page 7 of 35 [Consultant Name]
 Provide detailed page-level analytics, including traffic sources utilizing GoogleAnalytics.
 Provide online training references that permit content development, creation, and general changes by non-technical staff.

III. About the City of Santa Fe Springs
Santa Fe Springs is located in the southeast of the County of Los Angeles. Though incorporated in May 1957, the City's history dates back to 1871 when Dr. James E. Fulton came to the area and discovered a sulfur spring that was later developed into a health spa. Today, the City has approximately 18,800 residents and over 3,000 businesses.

The City provides a full range of municipal services, including police and fire services, street maintenance, water utilities, recreational services, public library, and cultural events. Additionally, the City is responsible for two (2) other legally separate entities, which include the Successor Agency to the Redevelopment Agency and the Housing Successor Agency to the Housing Authority.

The City has a vision statement that affirms: "The City of Santa Fe Springs is a great place to live, work and play," with the following mission statement: "The City of Santa Fe Springs is committed to enhancing the quality of life of its residents and businesses by providing: a safe environment, a thriving business community, quality family, youth, and senior services, and sound financial management of the community's resources." The guiding values are as follows:
 Personal integrity, honesty, and ethics
 Public service
 Compassion
 Responsibility, accessibility, and accountability
 Dedication
IV. Timeline
 Release RFP Monday, August 26, 2024
 Online Q&A Deadline Wednesday, September 11, 2024, 2 pm PDT  Deadline to Submit Responses Thursday, September 26, 2024, at 2 pm PDT  City Review of Submissions Early/Mid October 2024
 Interviews TBD (If Necessary)
 Notifications Sent to Contractors Late October 2024
 Award Late October or Early November 2024
V. Scope of Work/Services
Under general direction from the Director of Community Services, the selected consultant will be responsible for the timely assessment of three websites including the City’s main site, the Library, and Heritage Arts websites, and the preparation and processing of a site REV032024 Page 8 of 35 [Consultant Name]
migration timeline and plan to accommodate the transfer or input of content and functionality to a new CMS.

The selected consultant shall be responsible for data gathering and analysis; overseeing and evaluating the design and implementation of all wireframes, content presentation and user experience layouts, and activities in order to conduct a full migration of all existing websites to a new, single City website with a CMS.

Provide training to City staff for both authorized non-technical and webmaster users for ongoing maintenance and management of website and CMS.

Allow for consistency in design and appearance while also allowing specific customization of functions and appearance for City departments or divisions as needed or requested.

Ensure the stability, security and user experience reliability of a new CMS, to include compliance with all language, legal, ADA or other website regulations.

Securely host site and provide ongoing IT support, trainings, and operational updates as needed for City and departments or divisions as requested following the launch of the new City website and CMS.

After completion of an anticipated two (2) year City-wide rebranding project (estimated completion in early 2026), work with City staff to implement a new design aesthetic including incorporation of a new City logo and seal, color scheme, iconography, or other design elements to enhance the look and feel of the website in line with City Council adopted branding guidelines.
*Respondents are encouraged to consider and propose alternative solutions, recommendations, and improvements for City website development.

VI. Proposal Submittal
Responses to this solicitation must be submitted electronically:

Please review Section VII – Proposal Format and Content - for specific details regarding the information that needs to be included in your submission. Failure to provide all requested information may be considered “non-responsive” and rejected.

Responses to this RFP must be submitted electronically via the City’s PlanetBids Portal by the deadline. Any responses transmitted and/or time-stamped after the deadline will not be accepted. Consultants planning to submit responses to this request are highly encouraged to submit all documentation before the deadline to avoid technical difficulties/errors.

VII. Proposal Format and Content
Proposal Content
Firms shall be responsible for preparing a compelling, clear, and concise proposal. The City is requesting proposals, which contain, at a minimum the following information:

REV032024 Page 9 of 35 [Consultant Name]
A. Letter of Interest - Please include a letter expressing your interest in being considered for the project. Include a statement regarding the contractor's availability to dedicate time, personnel, and resources to this effort. The letter of interest must include a commitment to the availability of the vendor and all key project staff during the planning period and a proposed schedule designed to meet the City's needs for the project.

B. Project Understanding and Approach - Please include a statement demonstrating your understanding of the proposed project. Describe your general approach to completing the project successfully, the methodologies and technologies you would employ, and the key milestones and processes you would use. Describe what information you would expect the City to supply.

C. Relevant Experience - Please include information describing your experience providing similar services for public agencies. Provide a minimum of three (3) specific examples of relevant experience. At a minimum, the vendor should provide a list of the most recent projects (i.e., completed within the last five (5) years is preferred, but samples outside of this timeframe will be accepted if relevant) for which the consultant has performed similar services of similar size, scope, and complexity.

Using Attachment A – References, please provide details regarding each reference. This should include the name, contact person, address, phone number, and e-mail address of each party for whom the service was provided, as well as a description of the service performed, the dollar amount of the contract, and the date of performance. The City may contact the individual listed at its discretion.

Resumes may also be included in this section for any key staff associated with project.

D. Proposed Statement of Work - Please provide a proposed Statement of Work, based on the Scope of Work contained in this RFP; and discuss any ideas for modifying, clarifying, or improving the City’s proposed scope of work. Provide a realistic working schedule with key deliverables, milestones, and tasks.

This section should also identify the number of staff that will be provided to address the City’s needs. In addition, the section may be used to propose any procedural or technical enhancements/innovations to the Scope of Work which do not materially deviate from the objectives or required content of this RFP.

E. Conflict of Interest Statement – The vendor shall disclose any financial, business, or other relationship with the City that may have an impact upon the selection process. If the vendor does not have any such conflicts, a statement declaring such should be included in their submission.

F. Cost Proposal – Cost proposal should include the following:

REV032024 Page 10 of 35 [Consultant Name]
Total All-Inclusive Not-To-Exceed Maximum Price: The cost proposal should contain all pricing information relative to performing the scope of work as described in this request and identified in the Line-Item list (See “Line-Item” tab in PlanetBids) The total all-inclusive maximum not-to-exceed price is to contain all direct and indirect costs, including all out-of-pocket expenses. Provide a budget for each significant milestone for the entire scope of services. The proposed budget should be inclusive of all meetings, conference calls, site visits and deliverables. The budget should include a list of anticipated reimbursable expenses with rates charged for each.

Component Costs: Include separate schedules of all fees and expenses for each of the work tasks and deliverables described in this RFP. These schedules should include hourly rates and number of hours anticipated for each staff level; as well as out-of-pocket expenses such as travel and transportation, meals, communications, and duplication costs. The total of these separate schedules should have a direct relationship to the total all-inclusive maximum price.

Rates for Additional Services: If it should become necessary for the City to request the successful vendor to render additional services to either supplement services requested in this RFP or to perform any additional work as a result of the specific recommendations included in any report issued resulting from this engagement, then such additional work shall be performed only if set forth in an addendum to the contract between the City and the Consultant. Any such additional work would be performed at the same rates submitted in the dollar cost bid unless otherwise noted in the proposal.

Proposal Format
To facilitate the evaluation process, all responses are required to adhere to the following format requirements. The City strongly encourages respondents to thoroughly review their proposals prior to submission to ensure they adhere to the requirements. If the proposal is not formatted or does not include all the listed items/sections, it may be deemed non-responsive.

Responses shall not exceed thirty (30) pages when printed on 8-½ -inch by 11-inch paper.

Arial Font (preferred), 12pt font size. The thirty (30) page-requirement does not include cover letter/letter of transmittal, or any items included as additional attachments.

Proposals should also include the following:

A. Title Page showing the request for proposals subject; the vendor’s name; the name, address, email and telephone number of the contact person; and the date of the proposal.

B. Table of Contents identifying the items/section listed in the “Proposal Content” section of this RFP.

REV032024 Page 11 of 35 [Consultant Name]
C. Detailed proposal following the order set forth in the "Proposal Content" of this RFP.

VIII. Evaluation Criteria
The City will establish an evaluation committee to review and rate each proposal. The proposal evaluation process will be conducted using a multi-step method which will include the following steps:

A. Preliminary Proposal Review - The evaluation committee will review each submission to ensure adherence to the minimum/proposal format requirements.

B. Proposal Evaluation - In the second part of this process, the evaluation committee will review and rate proposals based on the following:

1. Qualifications as they relate to this project (30%)
 Thoroughness and understanding of the tasks to be completed  Background and experience in municipal website development  Experience of personnel assigned to the work

2. Ease of use, by non-technical staff, for proposed CMS (20%)

3. Reputation for integrity and competence (20%)
 Positive Reference Checks

4. Work Samples (20%)

5. Proposed Fees and Charges for Service (10%)
Interviews
If necessary, the City may require the top-rated proposers to participate in an interview process. The City will notify proposers selected for the interview via email to schedule a date and time. As part of the interview process, proposers may be required to provide sample backgrounds reports to demonstrate work quality. For any sample report(s) submitted for the City’s review, the report should identify a fictitious individual.

IX. Proposal Protests
Proposal Protest Procedures (Before Proposal Opening)
A protest filed before the proposal opening must be filed in writing no later than ten (10) working days before opening. The most common types of protest that might be filed before a proposal opening include those based upon restrictive specifications or alleged improprieties in any solicitation that is apparent before the scheduled proposal opening.

When a protest is filed before a scheduled proposal opening, certain steps must be followed:

A. The protest must be submitted in writing within the specified time frame (no later than ten (10) working days prior to a proposal opening). All protests must be filed with the City’s Director of Finance for determination. Protest must be submitted to the Director of Finance by mail or e-mail within the specified time frame. Protests can be sent to:

REV032024 Page 12 of 35 [Consultant Name]
Mail:

Lana Dich
City of Santa Fe Springs
Attn: Finance Department
11710 Telegraph Road
Santa Fe Springs, CA 90670
Or
E-mail:
[email protected]
B. The protest must contain factual and legal reason(s) and should recommend a proposed remedy. Nevertheless, it should be noted that the City reserves the right not to implement the proposed remedy but to offer alternative solutions where applicable.

C. Where appropriate, the City will hold an informal conference on the merits of a protest with all interested parties allowed to attend. Interested parties may include all proposers, subcontractors, or suppliers, provided they have a substantial economic interest in a portion of the RFP.

D. All potential proposers will be advised of a pending protest.

E. The City shall not open proposals prior to the resolution of the protest unless it is determined that:
• The items to be procured are urgently required;
• Delivery or performance will be unduly delayed by failure to make the award promptly; or
• Failure to make a prompt award will otherwise cause undue harm to the City.

The City will respond in writing within ten (10) business days after receipt of a properly filed protest. The Director of Finance will respond and include a response to each substantive issue raised in the protest.

After the exhaustion of administrative remedies, the protesting party will be given the City’s final decision. The Director of Finance has the authority to decide on all protests.

Proposal Protest Procedures (After Proposal Opening/Post Award) A protest filed after a proposal opening must be filed within three (3) working days after the aware. The City will grant the protesting party a fair review and shall have up to ten (10) business days to review the protest and render its decision.

REV032024 Page 13 of 35 [Consultant Name]
X. Execution of Agreement
The resulting agreement (see attached sample Attachment B) shall be signed by the successful Consultant and returned within the required insurance within ten (10) business days after the City has provided written notice that the Consultant has been awarded.

Failure to execute the agreement and file acceptable insurance documents as provided herein shall cause, at the City's option, for annulment of the award. Please review the insurance requirements and indemnification clause in the attached sample agreement.

Should the successful Consultant decline to execute the agreement, the City can either reject all proposals, accept one of the other proposals, or issue a new solicitation.

XI. Insurance Requirements
Any vendor conducting services for the City of Santa Fe Springs must obtain and maintain insurance at their own expense. Insurance must be held until completion of services and formal acceptance by the City. The following insurance placed with an insurer admitted to write insurance in California or a non-admitted insurer on California’s List of Eligible Surplus Lines Insurers (LESL):

A. Commercial General Liability
Commercial General Liability (CGL) (equivalent in coverage scope to Insurance Services Office, Inc. Form CG 00 01) shall cover on an “occurrence” basis for bodily injury and property damage, including premise-operations, productscompleted, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury, and advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, the limit shall be twice the required occurrence limit.

If requested, the "City of Santa Fe Springs, its officials, employees, and agents" must be separately endorsed to the policy as additional insureds on an endorsement equivalent to the Insurance Services Office, Inc. Form CG 20 10 11 85 of CG 20 26 1185.

B. Business Automobile Liability
For owned vehicles, hired, and non-owned vehicles, Insurance Services Office Form CA 00 01 covering, Code 1 (any auto), or if vendor has not owned autos, Code 8 (hired) and 9 (non-owned) with limit no less than $1,000,000 per accident for bodily injury and property damage.

If an automobile is not necessary to perform services, the vendor must submit a written request for a waiver of this requirement.

C. Professional Liability or Errors and Omissions
Depending on the work or services to be performed, professional liability or errors and omissions liability insurance may be required. The City will require the vendor to provide professional liability or errors and omissions liability insurance in an REV032024 Page 14 of 35 [Consultant Name]
amount not less than $2,000,000 per occurrence or claim. Architects’ and engineers’ coverage shall be endorsed to include contractual liability.

D. Workers' Compensation and Employer's Liability
Workers' Compensation as required by the California Labor Code and Employer's Liability in an amount not less than $1,000,000 per accident for bodily injury or disease.

E. Cyber Liability Insurance (if applicable)
With limits not less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.

F. Technology Professional Liability Errors & Omissions (if applicable) Coverage must be appropriate to Vendor’s profession and work hereunder, with limits not less than $2,000,000 per occurrence. Coverage shall be sufficiently broad to respond to the duties and obligations undertaken by Vendor shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.

The policy shall include, or be endorsed to include, property damage liability coverage for damage to, alteration of, loss of, or destruction of electronic data and/or information “property” of the City in the care, custody, or control of Vendor.

If not covered under Vendor’s liability policy, such “property” coverage of City may be endorsed onto Vendor’s Cyber Liability Policy as covered property.

Required insurance documentation
A. Certificate of Insurance
The Certificate Holder must be listed as follows:

REV032024 Page 15 of 35 [Consultant Name]
City of Santa Fe Springs
11710 Telegraph Road
Santa Fe Springs, CA 90670
Attn: Risk Management
B. Endorsements (if requested)
In addition to the Certificate of Insurance, the vendor must provide the following endorsements:

1. Additional insured endorsements to the general liability and auto liability* insurance policies. The "City of Santa Fe Springs, its officials, employees, and agents" must be endorsed to the vendor’s general liability policy as well as the auto liability policy as additional insureds on an endorsement equivalent to ISO forms CG 20 10 11 85 or CG 20 26 11 85.

2. Cancellation notice endorsements. Each policy must be endorsed to cerify that it will be not be cancelled or non-renewed by either party or reduced in coverage or limits (except by paid claims) unless the insurer has provided the City with thirty (30) days prior written notice of cancellation (ten (10) days for cancellation due to nonpayment of premium is acceptable).

3. Primary, non-contributory coverage endorsements. The general liability and professional liability (if required) policies must be endorsed to provide that each policy shall apply on a primary, non-contributing basis with any insurance or self-insurance, primary or excess, maintained by or available to the City or its officials, employees and agents.

C. Waiver and Modifications of the Insurance Requirements The City has the authority to modify these insurance requirements at any time at its discretion.

In general, any contract deemed sole source, professional/professional services, involve the disclosure of proprietary information, and/or a public works project, may require revisions to the City's standard insurance requirements. Any revisions to the insurance requirements will be identified within the associated service contract terms and conditions.

Vendors may request a waiver or modification of these insurance requirements.

Waiver or modification requests must be submitted in writing. The request should state the specific insurance requirement that is being considered for waiver or modification and provided a brief explanation for the request. Requests will be reviewed on a caseby-case basis, and the decision will ultimately depend on the scope of services. The final decision to approve or deny a request will be at the City's legal authority or an authorized designee's discretion.

REV032024 Page 16 of 35 [Consultant Name]
XII. Use of Federal Funds
The City may elect to use funding from Federal sources for a portion of or all expenses related to this project. The United States Federal Government requires purchases of items and services to meet specific standards when using Federal funds, including grants, cooperative agreements, contracts, and Federal funds "passed-through" to the City from a non-Federal entity (i.e., sub-recipient agreements). These requirements are codified under the Code of Federal Regulation's (CFR) Title 2, Subtitle A, Chapter II, Part 200 (also referred to as "2 CFR 200" or "Uniform Guidance") and the Federal Acquisition Regulations (FAR), as applicable.

The following standards apply to all purchases of items and services using Federal funds:
 Transactions shall be conducted lawfully and ethically  Unnecessary/duplicative purchases are not permitted
 Utilizing a vendor or supplier on the U.S. Federal Government's Debarred and Suspended List (available at SAM.gov) is prohibited
 All individuals involved in the expenditure of federal monies must avoid any actual or apparent conflict of interest
 Procurement transactions must be conducted in a manner providing full and open competition
 Opportunities should be provided to minority businesses, women's business enterprises, and labor surplus area firms when possible  Contracts and purchase orders should include the contract provisions required by 2 CFR 200 Appendix A
 Purchases of goods and services must include documentation detailing the procurement history
XIII. Non-Commitment of City
While the City intends to select a Consultant through this process, this intention is subject to change at any time during the process. The City does not commit to awarding an agreement, paying any costs incurred in preparing the proposal for this request, and/or procuring or contracting any items or services.

XIV. Labor Requirements
A. Background: All personnel engaged in the performance of this work shall be employees of the Consultant and, as such, shall be warranted to possess sufficient experience and reliability to perform this work.

B. Health: All personnel engaged in the performance of this work shall be in good health and free of contagious diseases. The Consultant shall not allow any person(s) under the influence of alcohol or drugs on the premises or in the building. Neither shall the Consultant allow the use of or presence of alcohol or drugs on the premises or in the building.

REV032024 Page 17 of 35 [Consultant Name]
C. Non-Discrimination: The Consultant shall not engage in discrimination in the employment of persons because of race, color, national origin, ancestry, mental/physical disabilities, sex, or religion of such persons.

D. Conduct: No person(s) shall be employed for this work that is found to be incompetent, disorderly, and troublesome, under the influence of alcohol and drugs, which fails or otherwise refuses to perform the work properly and acceptably or is otherwise objectionable. Any person found to be objectionable shall be discharged immediately and not re-employed for this work.

XV. Records
The Consultant agrees to permit the City Manager or designee access to records, reports, files, and other papers or property of the Consultant to audit any performance aspect under this agreement.

XVI. Use of Subcontractors
The Consultant shall be responsible for all work performed under the final agreement and shall keep all work under their control. No portion of the work may be subcontracted without the prior written consent of the City. All subcontractors used on this work shall be under the direct supervision of the Consultant and shall be considered as their employees. Any approved subcontractors must provide insurance indemnifying the City with limits at or exceeding the limits of the Contractor's insurance.

XVII. Modifications/Changes
Changes in the areas serviced and/or specifications may be necessary during the agreement term. Changes in the agreement requirements and corresponding changes in compensation may be implemented upon mutual understanding between the City and the Consultant. These changes will be processed by the City Manager.

XVIII. Disclosure of Information
A. The Consultant agrees that it will not during or after the term of the agreement, disclose any proprietary information or confidential business information of the City, including but not limited to its costs, charges, operating procedures, or methods of doing business to any person, vendor, corporation, association, or other entity or the general public for any reason or purpose whatsoever, without the prior written consent of the City. Such confidential or proprietary information received by the Consultant shall be used exclusively in connection with the performance of services.

B. The Consultant shall not issue or release for publication any articles, advertising, or publicity matters relating to the services performed by the Consultant hereunder or mentioning or implying the name of the City or its respective personnel without the prior written consent of the City.

REV032024 Page 18 of 35 [Consultant Name]
XIX. Ex-Parte Communications
Consultants and their representatives should not engage in unauthorized communications with elected officials, officers, employees, or agents of the City about this RFP. This requirement also includes any evaluation panel member, except for designated RFP facilitators. This requirement remains in effect until after award notifications have been made.

This restriction does not prohibit consultants and their representatives from making oral statements or presentations to City representatives during a scheduled public meeting.

XX. General Rights of the City
At its discretion, the City reserves the right to:

A. Reject any and/or all proposals for no reason or any reason including, but not limited to, the following:

1. The proposal is incomplete, non-responsive, obscure, irregular, or lacking necessary detail and specificity.

2. The Consultant, in the sole judgment of the City, lacks the qualifications, experience, and/or responsibility necessary to provide the services.

3. The Consultant failed or neglected to complete and submit any information within the time specified by the City and as may be otherwise required herein.

B. Reject any proposal that, in the opinion of the City, is so unbalanced in comparison to other proposals received and/or to the City’s internal estimates that it does not accurately reflect the cost to perform; C. Accept all or any part of a proposal;
D. Make multiple awards;
E. Cancel the entire RFP;
F. Issue subsequent RFPs; or
G. Waive any errors or informalities in any proposal to the extent law permits.

PLEASE REVIEW
Attachment A – References
Attachment B – Sample Agreement
REV032024 Page 19 of 35 [Consultant Name]
ATTACHMENT A –

REFERENCES

1. Company Name: Contact Name:

Contact Phone No.: Contact Email:

Address: City, State, Zip:

Service Performed: Dollar Amount of Contract:

Date(s) of Contract:

Description of Service Performed:

2. Company Name: Contact Name:

Contact Phone No.: Contact Email:

Address: City, State, Zip:

Service Performed: Dollar Amount of Contract:

Date(s) of Contract:

Description of Service Performed:

3. Company Name: Contact Name:

Contact Phone No.: Contact Email:

Address: City, State, Zip:

Service Performed: Dollar Amount of Contract:

Date(s) of Contract:

Description of Service Performed:

4. Company Name: Contact Name:

Contact Phone No.: Contact Email:

Address: City, State, Zip:

Service Performed: Dollar Amount of Contract:

Date(s) of Contract:

Description of Service Performed:

5. Company Name: Contact Name:

Contact Phone No.: Contact Email:

Address: City, State, Zip:

Service Performed: Dollar Amount of Contract:

Date(s) of Contract:

Description of Service Performed:

REV032024 Page 20 of 35 [Consultant Name]
ATTACHMENT B –

SAMPLE AGREEMENT

CITY OF SANTA FE SPRINGS

PROFESSIONAL SERVICES AGREEMENT
WITH
This Professional Services Agreement (“Agreement”) is made and effective as of ________________ (“Effective Date”), by and between the City of Santa Fe Springs, a California municipal corporation, (“City”) and ________________, a [State and Entity Type: Example – California limited liability company] (“Consultant”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. TERM
This Agreement shall commence on the Effective Date and shall remain and continue in effect until the services described herein are completed, unless sooner terminated pursuant to the provisions of this Agreement.

2. SERVICES
Consultant shall perform the services described and set forth in the City’s Request for Proposals, attached hereto as Exhibit A, and Consultant’s Proposal, attached hereto as Exhibit B, both incorporated herein as though set forth in full (“Services”). Consultant shall complete the Services according to any schedule of performance set forth in Exhibit A.

To the extent that Exhibit B contains provisions inconsistent with this Agreement and/or Exhibit A, the provisions of this Agreement and Exhibit A shall govern.

3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of Consultant’s ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant under this Agreement.

4. CITY MANAGEMENT
The City Manager or designee shall represent the City in all matters pertaining to the administration of this Agreement, including review and approval of all products submitted by Consultant.

5. PAYMENT
REV032024 Page 21 of 35 [Consultant Name]
A. City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed [Insert amount] dollars ($__.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement.

B. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager or designee. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to in writing by the City and Consultant at the time the City’s written authorization is given to Consultant for the performance of said services.

C. Consultant will submit invoices monthly for actual Services performed. Consultant agrees to participate in the City’s Electronic Funds Transfer program and to receive electronic payments for the Services. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of Consultant's Services or fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this Agreement shall be made within forty-five (45) days of receipt of an invoice therefor.

6. TERMINATION OF AGREEMENT WITHOUT CAUSE
A. The City may at any time, for any reason, without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon Consultant at least ten (10) days’ prior written notice. Upon receipt of said notice, Consultant shall immediately cease all Services under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement.

B. In the event this Agreement is terminated pursuant to this section, the City shall pay to Consultant the actual value of the Services performed up to the time of termination, unless the City disputes any of the Services performed or fees. Upon termination of the Agreement pursuant to this section, Consultant will submit an invoice to the City pursuant to Section 5.

7. DEFAULT OF CONSULTANT
If the City determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, the City shall serve Consultant a written notice of the default. Consultant shall have seven (7) days after service of said notice to cure the default. In the event that Consultant fails to cure the default within such period of time or fails to present the City with a written plan for the diligent cure of default if such default REV032024 Page 22 of 35 [Consultant Name]
cannot be cured within seven days, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. Consultant shall be responsible for costs incurred by the City due to Consultant’s failure to comply with this section. The City shall have the right to offset against the amount of any fees due to Consultant any costs incurred by the City as a result of Consultant’s default.

8. OWNERSHIP OF DOCUMENTS
A. Consultant shall maintain complete and accurate records with respect to tasks, costs, expenses, receipts, and other such information required by the City that relate to the performance of Services under this Agreement. Consultant shall maintain adequate records of Services provided in sufficient detail to permit an evaluation of Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of the City or its designees at reasonable times to such books and records; shall give the City the right to examine and audit said books and records; shall permit the City to make transcripts or copies therefrom as necessary; and shall allow inspection of all Services, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.

B. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the Services shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of Consultant. With respect to computer files, Consultant shall make available to the City, at the Consultant's office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files. Consultant hereby grants to the City all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by Consultant in the course of providing the Services under this Agreement.

9. INDEMNIFICATION AND DEFENSE
A. Indemnification. To the fullest extent permitted by law, Consultant shall indemnify and hold harmless the City and any and all of its officials, employees, agents, and/or volunteers (“Indemnified Parties”), from and against any and all claims, demands, actions, suits, losses, liabilities, damages, costs, and expenses, including attorney’s fees and costs, arising out of or in any way connected with the performance of Consultant, its officers, agents, employees, and/or subconsultants (or any agency or individual that Consultant shall bear the legal liability thereof) REV032024 Page 23 of 35 [Consultant Name]
under this Agreement, including all acts or omissions, willful misconduct, or negligent conduct, whether active or passive, on the part of Consultant, its officers, agents, employees, and/or subconsultants. Consultant’s duty to indemnify and hold harmless the Indemnified Parties shall not extend to the sole negligence or willful misconduct of the Indemnified Parties.

B. Duty to Defend. In the event the Indemnified Parties, individually or collectively, are made a party to any claim, action, lawsuit, or other adversarial proceeding arising or alleged to arise out of or is in any way connected with the performance of Consultant’s services under this Agreement, and upon demand by the City, Consultant shall immediately defend the Indemnified Parties at Consultant’s cost or at the City’s option to reimburse the City for its costs of defense, including reasonable attorney’s fees and costs incurred in the defense of such matters, regardless of whether or not Consultant, its officers, agents, employees, and/or subconsultants are specifically named or otherwise asserted to be liable, and regardless of whether or not there is any evidence of finding of fault or wrongdoing by Consultant, its officers, agents, employees and/or subconsultants. Payment by the City is not a condition precedent to enforcement of this provision.

C. In the event of any dispute between Consultant and the City as to whether liability arises from the sole negligence or willful misconduct of the City or its officials, employees, agents, and/or volunteers, Consultant will be obligated to pay for the City’s defense until such time as a final judgment has been entered adjudicating the Indemnified Parties as solely negligent or to have acted with willful misconduct.

Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs, including but not limited to attorney’s fees, expert fees, and costs of litigation.

10. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached hereto and made a part of this Agreement.

11. INDEPENDENT CONTRACTOR
A. Consultant is and shall at all times remain as to the City a wholly independent consultant and/or independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither the City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement.

Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against the City, or bind the City in any manner.

REV032024 Page 24 of 35 [Consultant Name]
B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, the City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for the City. The City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold the City harmless from any and all taxes, assessments, penalties, and interest asserted against the City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold the City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. The City shall have the right to offset against the amount of any fees due to Consultant under this Agreement as a result of Consultant’s failure to promptly pay to the City any reimbursement or indemnification arising under this paragraph.

C. In the event that Consultant or any employee, agent, or subconsultant of Consultant providing Services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (CalPERS) to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless the City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subconsultants, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.

D. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subconsultants providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by the City, including but not limited to eligibility to enroll in CalPERS as an employee of the City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for CalPERS benefits.

12. LEGAL RESPONSIBILITIES
Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of Services pursuant to this Agreement. Consultant shall at all times observe and comply with all such laws and regulations. The City and its officials, officers, employees, and agents, shall not be liable at law or in equity occasioned by failure of Consultant to comply with this Section.

REV032024 Page 25 of 35 [Consultant Name]

13. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure was used against or in concert with any officer or employee of the City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City has or will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with this Agreement or any Services to be conducted as a result of this Agreement. Violation of this section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.

14. NO BENEFIT TO ARISE TO CITY EMPLOYEES
No member, officer, or employee of the City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Services during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any Agreement or sub-agreement, or the proceeds thereof, for Services to be performed under this Agreement.

15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
A. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without the City's prior written authorization, unless the information is clearly public. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the City Manager or designee, or unless requested by the City’s attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the Services performed under this Agreement or relating to the City. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives the City notice of such court order or subpoena.

B. Consultant shall promptly notify the City should Consultant, its officers, employees, agents, and/or subconsultants be served with any summons, complaint, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request (“Discovery”), court order, or subpoena from any person or party regarding this Agreement and the Services performed hereunder or with respect to any project or property located within the City, unless the City is a party to any lawsuit, arbitration, or administrative proceeding connected to such Discovery, or unless Consultant is prohibited by law from informing the City of such Discovery. The City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding as allowed by law. Unless the City is a party to the lawsuit, arbitration, or administrative proceeding and is adverse to Consultant in such proceeding, Consultant agrees to cooperate fully with the City and to provide the opportunity to review any response to discovery requests provided by Consultant.

REV032024 Page 26 of 35 [Consultant Name]
However, the City's right to review any such response does not imply or mean the right by the City to control, direct, or rewrite said response, or that the City has an obligation to review any such response or verifies any response it has reviewed.

16. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mail by the United States Postal Service, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:

To the City: City of Santa Fe Springs
11710 E. Telegraph Road
Santa Fe Springs, CA 90670
Attention:

To Consultant: _________________________
_________________________

17. ASSIGNMENT
Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Before retaining or contracting with any subconsultant for any services under this Agreement, Consultant shall provide the City with the identity of the proposed subconsultant, a copy of the proposed written contract between Consultant and such subconsultant which shall include and indemnity provision similar to the one provided herein and identifying the City as an indemnified party, or an incorporation of the indemnity provision provided herein, and proof that such proposed subconsultant carries insurance at least equal to that required by this Agreement or obtain a written waiver from the City for such insurance.

18. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect all licenses required of it by law for the performance of the Services described in this Agreement.

19. GOVERNING LAW
The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City.

REV032024 Page 27 of 35 [Consultant Name]

20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written and pertaining to the subject of this Agreement or with respect to the terms and conditions of this Agreement shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.

21. AMENDMENTS
Any amendments to this Agreement must be in writing and executed by the parties hereto, or their respective successors and assigns, in order to be valid.

22. NON-EXCLUSIVE AGREEMENT
Consultant acknowledges that the City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

23. ATTORNEYS’ FEES
In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

24. CONSTRUCTION
The parties hereto have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

25. WAIVER
The delay or failure of any party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver REV032024 Page 28 of 35 [Consultant Name]
constitute a continuing waiver.

26. SEVERABILITY
If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

27. COUNTERPARTS
This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

28. AUTHORITY TO EXECUTE THIS AGREEMENT
The persons executing this Agreement on behalf of the parties warrant and represents that they have the authority to execute this Agreement on behalf of said parties and has the authority to bind the parties to the provisions of this Agreement.

29. ELECTRONIC SIGNATURES
The parties acknowledge and agree that execution of this Agreement by electronic signature or electronic transmittal of signatures shall have the same effect as handwritten signatures for the purposes of validity, enforceability, and admissibility.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
[If Consultant is a corporation, two signatures are required: Signature 1 – the Chairperson of the Board, the President, or any Vice President; Signature 2 – the Secretary, any Assistant Secretary, the Chief Financial Officer, or any Assistant Treasurer (Corp. Code § 313).]

CITY OF SANTA FE SPRINGS CONSULTANT
____________________________ ____________________________ Name: ______________________
Title: _____________________
REV032024 Page 29 of 35 [Consultant Name]
Date: ______________________ Date: _______________________ ATTEST: CONSULTANT
__________________________ ____________________________ Fernando Muñoz, City Clerk Name: ______________________ Title: _______________________
Date: _______________________
APPROVED AS TO FORM:
_________________________
Ivy M. Tsai, City Attorney
Attachments: Exhibit A City’s Request for Proposals
Exhibit B Consultant’s Proposal
Exhibit C Insurance Requirements
[Type here] [Type here] [Type here]

EXHIBIT A
CITY’S REQUEST FOR PROPOSALS
31 EXHIBIT B
CONSULTANT’S PROPOSAL

32 EXHIBIT C

INSURANCE REQUIREMENTS
Without limiting Consultant’s indemnification of the City, and prior to commencement of Services, Consultant shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to the City. If Consultant maintains higher limits than the minimum limits shown below, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000 per accident for bodily injury or disease).

Consultant shall submit to the City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees, and volunteers.

Umbrella or excess liability insurance. Consultant shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and 33 employer’s liability. Such policy or policies shall include the following terms and conditions:
 A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
 Pay on behalf of wording as opposed to reimbursement;  Concurrency of effective dates with primary policies;  Policies shall “follow form” to the underlying primary policies; and  Insureds under primary policies shall also be insureds under the umbrella or excess policies.

Other provisions or requirements
Proof of insurance. Consultant shall provide certificates of insurance to the City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by the City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time.

Duration of coverage. Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, or Consultant’s agents, representatives, employees or subconsultants.

Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by the City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

The City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, the City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by the City will be promptly reimbursed by Consultant or the City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, the City may immediately terminate this Agreement.

Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned 34 policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.

Waiver of subrogation. All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

Enforcement of Agreement provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.

Requirements not limiting. Requirements of specific coverage features or limits contained in this Agreement are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type.

Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to the City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.

Additional insured status. General liability policies shall provide or be endorsed to provide that the City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.

Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to the City and approved of in writing.

Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the Services who is brought onto or 35 involved in the Services by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subconsultants, and others engaged in the Services will be submitted to the City for review.

The City’s right to revise specifications. The City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to Consultant, City and Consultant may renegotiate Consultant’s compensation or come to some other agreement to address the additional cost.

Self-insured retentions. Any self-insured retentions must be declared to and approved by the City. The City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by the City.

Timely notice of claims. Consultant shall give the City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Services.

ITEM # 18

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Maricela Balderas, Director of Community Services

SUBJECT: AGREEMENT AMENDMENT NO. 1 WITH T&L ENTERPRISES,

INCORPORATED
DATE: August 22, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Approve Agreement Amendment No. 1 with T&L Enterprises, Inc. for vending machine provision and operations; and
2) Authorize the City Manager, or City Manager’s Designee, to execute any future amendments to the Agreement with T&L Enterprises, Inc.; and 3) Take such additional, related, action that may be desirable.

FISCAL IMPACT
The City receives 5% of the flat gross profit of the vending machine sales, which typically amounts to $600 in revenue per year. These monies are deposited into the General Fund Corporations Contributions Revenue Account (No. 10105199-430300).

BACKGROUND
As part of the Health & Wellness initiative, staff partnered with a vending machine company in 2016 to bring four vending machines to the City of Santa Fe Springs for staff and visitors’ enjoyment. These vending machines offered healthy snack and drink items for purchase and placed at the Activity Center, the Gus Velasco Neighborhood Center, and Town Center Hall.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024 AGREEMENT AMENDMENT NO. 1 WITH T&L ENTERPRISES, INCORPORATED

Since 2016, the vending machine company has transferred ownership twice and is now owned and operated by T&L Enterprises, Inc. The City entered into a three-year agreement with T&L Vending, Inc. on August 1, 2023 for vending services, including the addition of a fifth vending machine. The current agreement specifies the number of vending machines and at which City facilities they may be located as shown below:

Activity Center (3)
Gus Velasco Neighborhood Center (1)
Town Center Hall (1)
City staff are requesting to amend the current Agreement with T&L Vending, Inc. to allow for more vending machines to be placed at various City facilities, change the City staff contact, and allow the City Manager to execute future amendments to this agreement.

ANALYSIS

Staff are proposing to put a vending machine at the newly re-opened Aquatic Center lobby and possibly the main area of the pool deck, next to the bleachers. The vending machines will allow visitors and staff easy access to food and beverage options so they do not have to leave the facility to purchase elsewhere.

In addition, staff are requesting to allow for the City Manager, or the City Manager’s Designee, to execute any future changes to the Agreement, allowing staff to effortlessly have a machine relocated, removed, or added as needed.

ENVIRONMENTAL
N/A

DISCUSSION
N/A

SUMMARY/NEXT STEPS
Upon approval of Agreement Amendment No. 1 with T&L Vending, Inc. City staff to work with the vendor to place a vending machine at the Aquatic Center and plan for possible future locations such as the Aquatic Center pool deck area.

ATTACHMENT(S):

A. Agreement with T&L Enterprises, Inc.

B. Agreement Amendment No. 1 with T&L Enterprises, Inc.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024 AGREEMENT AMENDMENT NO. 1 WITH T&L ENTERPRISES, INCORPORATED

ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

VENDING MACHINE AGREEMENT
WITH

T&L VENDING
THIS AGREEMENT ("Agreement") is made and entered into this 1 st day of August, 2023
("Effective Date"), by and between the CITY OF SANTA FE SPRINGS, a municipal corporation ("CITY"), and T&L ENTERPRISES, INC., a California corporation("VENDOR").

WITNESSE TH:

WHEREAS, on February 11, 2016, the CITY entered into a Location Agreement with Healthier 4 U Vending Affiliate to locate four snack food vending machines (Vending Machines) in CITY facilities; and
WHEREAS, Healthier 4 U Vending Affiliate sold the aforementioned Vending Machines to Joseph Welch; and
WHEREAS, Joseph Welch sold the aforementioned Vending Machines to VENDOR; and WHEREAS, CITY and VENDOR desire to enter into this Agreement for VENDOR to operate five Vending Machines in City facilities.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. OBLIGATIONS OF PARTIES

1.1. CITY. The CITY agrees to provi1e space for five vending machines at locations solely determined by the CITY in the Gus \' 1ac ., ,orhood Center, the Activity Center and Town Center Hall and to provide electricity ror ,
r r ,.Jeration.

1.2. VENDOR. VENDOR agrees to operate the Vending Machines using, at a minimum, generally accepted standards and practices for vending machine operation, including keeping them fully stocked, maintaining them and keeping them in good repair and working condition. Maintenance, repair and stocking shall be conducted during normal business hours, which are as follows: Gus Velasco Neighborhood Center (Monday through Friday 8:00 a.m. to 5:00 p.m.); Activity Center (Monday through Thursday 11 :00 a.m. to 9:00 p.m. and Friday 11 :00 a.m. to 2:00 p.m.); and Town Center Hall (Monday through Thursday 9:00 a.m. to 6:30 p.m. and Friday 9:00 a.m. to 5:00 p.m.)

2.0. NOT EXCLUSIVE

2.1. VENDOR acknowledges that the CITY may enter into agreements with other VENDORs for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

3.0. RENT AND PAYMENT

3.1. Rent. In return for the space being provided for the Vending Machines in the aforementioned public buildings and the electricity for the operation of the Vending Machines, VENDOR agrees to pay the CITY five percent (5%) of the flat gross profit of the Vending Machines.

ATTACHMENT A

AMENDMENT NUMBER ONE TO

THE VENDING MACHINE AGREEMENT WITH

T&L VENDING
THIS AMENDMENT NUMBER ONE (“Amendment”) to the Vending Machine Agreement with T&L Vending (“Agreement”) is made and entered into this 22nd day of August, 2024, by and between T&L ENTERPRISES, INC., D.B.A. T&L VENDING a California corporation (“VENDOR”), and the CITY OF SANTA FE SPRINGS, a California municipal corporation (“CITY”).

SECTION 1. Section 1.1 of the Agreement is amended to read as follows: “The CITY agrees to provide space for Vending Machines and to provide electricity for their operation. The location and number of Vending Machines shall be solely determined by the CITY and set forth in writing to the VENDOR. The CITY may elect to change the location and number of Vending Machines from time to time and shall notify VENDOR of such changes in writing.”

SECTION 2. Section 1.2 of the Agreement is amended to read as follows:

VENDOR agrees to operate the Vending Machines using, at a minimum, generally accepted standards and practices for vending machine operation, including keeping them fully stocked, maintaining them, and keeping them in good repair and working condition. Maintenance, repair, and stocking shall be conducted during normal business hours, which may change from time to time at the locations where vending machines have been authorized by the CITY pursuant to Section 1.1.

SECTION 3. Section 6.2 of the Agreement dated August 1, 2023, is amended to read as follows:

Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as, but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mail by the United States Postal Service, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:

IF TO VENDOR: IF TO CITY:

T&L Vending City of Santa Fe Springs
16781 Trudy Lane 11710 E. Telegraph Road
Huntington Beach, CA 92647 Santa Fe Springs, CA 90670
Tel: (714) 330-5106 Tel: (562) 692-0261
Attn: Tony LaCasto, President Attn: Maricela Balderas, Community Services Director
SECTION 4. Except as modified by this Amendment, all other terms and conditions of the Agreement remain the same.

IN WITNESS WHEREOF, the parties hereto have executed this Amendment the day and year first hereinabove written.

T&L ENTERPRISES, INC. CITY OF SANTA FE SPRINGS
_________________________________ ____________________________ Anthony G. LaCasto, President René Bobadilla, P.E., City Manager ATTEST:
_____________________________
Fernando Muñoz, Deputy City Clerk

APPROVED AS TO FORM:
______________________________
Ivy M. Tsai, City Attorney
ITEM # 19

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Gus Hernandez, Director of Parks & Recreation

SUBJECT: RESOLUTION NO. 9924 – APPROVING BLANKET AUTHORITY TO FILE

APPLICATIONS FOR MEASURE A GRANT FUNDS
DATE: August 22, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Adopt Resolution No. 9924 approving blanket authority to file applications for Measure A grant funds; and
2) Take such additional, related action that may be desirable.

FISCAL IMPACT
There is no fiscal impact associated with adopting Resolution No. 9924. The adoption of this resolution will allow staff to operate more efficiently by streamlining the process of applying for Measure A grant funds in the future, ensuring that the City can promptly and effectively seek financial support for eligible projects.

BACKGROUND
On November 8, 2016, voters in Los Angeles County approved the Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation Measure, commonly referred to as Measure A. This measure provides ongoing funding for parks, recreational facilities, and open spaces across the county. The Los Angeles County Regional Park and Open Space District administers these funds and has established the policies and procedures required for applying for this grant.

In order to streamline the application process and ensure that the City can promptly apply for Measure A funds as opportunities arise, it is necessary to adopt a blanket resolution CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024

ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

granting the City authority to submit applications for these funds.

ANALYSIS
Adopting Resolution No. 9924 will streamline the City's process for applying for Measure A grant funds, allowing for quicker responses to funding opportunities. It designates the City Manager or designee to handle all related processes, enhancing efficiency in managing grant-funded projects. This positions the City to maximize funding benefits for park and recreational projects without requiring individual Council approvals for each application.

ENVIRONMENTAL
There is no environmental impact associated with this action, as the resolution solely pertains to the administrative process of applying for grant funds.

DISCUSSION
Resolution No. 9924 authorizes the City to file applications for Measure A grant funds on an ongoing basis, without requiring separate Council approval for each application. This will facilitate more efficient project management and ensure the City can maximize its potential to secure funding for eligible projects. The Resolution also designates the City Manager, or a designee, to negotiate, execute, and submit all necessary documents related to the grant applications, agreements, amendments, and payment requests. This delegation of authority is critical for maintaining flexibility and responsiveness in managing grant-funded projects.

SUMMARY/NEXT STEPS
Upon approval of the recommended actions by the City Council, the City Clerk will properly certify the adopted Resolution No. 9924. City staff will then proceed to execute the Annual Allocation Agreement for Measure A funds.

ATTACHMENT(S):

A. Resolution No. 9924
APPROVED:

ITEM NO.:

RESOLUTION NO. 9924
RESOLUTION NO. 9924

A RESOLUTION OF THE CITY OF SANTA FE SPRINGS APPROVING THE

BLANKET AUTHORITY TO FILE APPLICATIONS FOR GRANT FUNDS FROM THE

LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT FOR

MEASURE A FUNDING FOR PROJECTS AND PROGRAMS
WHEREAS, the voters of the County of Los Angeles on November 8, 2016, approved the Safe, Clean Neighborhood Parks, Open Space Beaches, Rivers Protection, and Water Conservation Measure (Measure A); and WHEREAS, Measure A also designated the Los Angeles County Regional Park and Open Space District (the District) to administer said funds; and WHEREAS, the District has set forth the necessary policies and procedures governing the application for grant funds under Measure A; and WHEREAS, the District’s policies and procedures require the governing body of the The City of Santa Fe Springs to approve of the filing of an application before submission of said application to the District; and
WHEREAS, said application contains assurances that The City of Santa Fe Springs must comply with; and
WHEREAS, The City of Santa Fe Springs will enter into Agreement(s) with the District to provide funds for acquisition projects, development projects, and/or programs.

NOW, THEREFORE, BE IT RESOLVED THAT THE THE CITY OF SANTA FE SPRINGS HEREBY:

1. Approves the blanket authority to file applications with the Los Angeles County Regional Park and Open Space District for Measure A Funds for projects or programs; and

2. Certifies that The City of Santa Fe Springs understands the assurances and will comply with the assurances in the application form; and

3. Appoints the City Manager, or designee, to conduct all negotiations, and to execute and submit all documents including, but not limited to, applications, agreements, amendments, payment requests and so forth, which may be necessary for the completion of projects or programs.

Passed, approved and adopted this 22nd day of August 2024 by the following vote:

AYES:

NOES:

Attachment A
APPROVED:

ITEM NO.:

RESOLUTION NO. 9924
ABSENT:

ABSTAIN:

____________________________
Jay Sarno, Mayor

ATTEST:

__________________________
Fernando Muñoz, CMC, Deputy City Clerk
ITEM # 20

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: POLICE SERVICES STAGING FACILITY STORM DAMAGE –

EMERGENCY REPAIRS UPDATE
DATE: August 22, 2024
RECOMMENDATION:

It is recommended that the City Council:
1) Pursuant to Santa Fe Springs Municipal Code Section 34.23 and California Public Contract Code Section 22050, by a four-fifths vote authorize continuing the repairs without competitive bidding; and
2) Take such additional, related, action that may be desirable.

FISCAL IMPACT
Because the full scope of work necessary to completely repair the storm damage has not been fully assessed, the total cost of the repair is not known at this time. Staff continues to solicit contractor proposals to complete the repair work as needed and as more information is gathered with respect to the needed repairs. The purchase orders executed to date are listed below. Staff will report at a future City Council meeting as further information develops and the complete scope of the repairs is determined and priced.

Expenses encumbered to date related to this emergency repair include:
 Purchase Order #2240222: $43,610.60 for testing and construction demolition with Restoration Unlimited (Santa Fe Springs, CA)
 Purchase Order #2240262: $115,680 for waterproofing with Innovative Painting & Waterproofing (Santa Fe Springs, CA)
 Purchase Order #2240337: $45,985.38 for replacement of drywall, flooring and other finishes and furniture in order to restore the building interior with Restoration Unlimited (Santa Fe Springs, CA)
CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024 Police Services Staging Facility Storm Damage – Emergency Repairs Update

BACKGROUND
The severe storms that hit Southern California the week of February 4, 2024, resulted in historic rainfall totals throughout the region, prompting Governor Newsom to proclaim a state of emergency in various counties, including Los Angeles. The County of Los Angeles followed with the proclamation of a local state of emergency.

The intense and prolonged rainfall caused significant flooding of the City’s Police Services Staging Facility located adjacent to the Municipal Services Yard. Flooding was experienced in both the Men’s and Women’s Locker Rooms and Restroom/Showers as well as the adjacent gym. The flooding rendered these areas uninhabitable and in need of repairs before the space can be reoccupied.

Public Works maintenance staff worked throughout the storms to sweep and vacuum the water to minimize the extent of the flooding, but were ultimately unable to keep up with the volume of water entering the building from the rear wall adjacent to the railroad rightof-way. Eventually, maintenance crews ceased water removal and began removing gym equipment and mats so that the source of the flooding could be more easily identified.

Although one location was identified where the majority of the water was entering the building, the extent of the flooding has saturated the walls in a significant portion of the facility. Under the City Manager’s authority pursuant to Santa Fe Springs Municipal Code Section 34.23, staff continues to negotiate with contractors to provide various services to repair the damage.

The first step in the repair process required demolition work to assess the full extent of the damage and expose the source of the flooding in order to develop a scope of work for repairs to prevent future flooding and restore the damaged interior.

Staff contracted with Restoration Unlimited (Santa Fe Springs, CA) for the initial testing and demolition work. Sampling for preconstruction testing was conducted on March 6.

Based on testing results, demolition was started on March 18, exposing the likely source of the rainwater intrusion. Staff solicited proposals from two waterproofing contractors.

Waterproofing must be completed before restoration work to prevent further water damage. The proposal from Innovative Painting & Waterproofing, LLC (Santa Fe Springs) was selected and a purchase order was executed. The interior waterproofing work was completed on June 12.

A Right-of-Entry permit is required from BNSF Rail Road in order to complete the waterproofing work on the exterior rear wall of the building. The permit application was submitted on April 23 and BNSF provided the Right-of-Entry Agreement on May 21 with final approval of insurance documentation received on June 12. Staff is currently scheduling the start of the exterior waterproofing work with BNSF. This work it is anticipated to begin in early September and will take two weeks to complete, but will not affect the occupancy of the building.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024 Police Services Staging Facility Storm Damage – Emergency Repairs Update

ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
Staff contracted with Restoration Unlimited (Santa Fe Springs, CA) for the restoration of the interior of the building. This work was started on June 24 and anticipated to be completed by the end of July. The building was made available for police staff to move in on August 1, 2024.

ENVIRONMENTAL
Not applicable.

DISCUSSION
Staff has been in close communication with the City Manager of the City of Whittier and police administration since the flooding began. Given the extent of the flooding, the City of Whittier provided notice on February 7, 2024, that they would temporarily vacate the facility until permanent repairs are completed. Limited staff and equipment was temporarily relocated to the City’s Police Services Building on Jersey Avenue and the majority of the patrol operations were moved to the Whittier Police Station. The Police Staging building was vacated on February 26, 2024.

Repairs are currently estimated to be completed by the end of July, with the exception of the exterior waterproofing which does not affect the occupancy of the building. Whittier PD was notified that the Staging Facility can be re-occupied on August 1, 2024.

It should also be noted that this assumes all repairs are completed as an emergency, without competitive bidding. Competitive bidding would require the solicitation of services by an architect to develop plans and specifications. The solicitation process and the time to develop documents could add an additional 9 to 12 months to the schedule.

SUMMARY/NEXT STEPS
Upon the approval of the City Council of the recommended actions, City staff will continue to coordinate the emergency repairs of the facility. Pursuant to the Public Contract Code Section 22050, staff will provide updated reports at subsequent City Council meetings as the situation develops, more information is gathered, and a plan of action for the repairs is determined and scheduled.

ATTACHMENTS:

None.

ITEM # 21

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: FIRE STATION APPARATUS BAY DOORS REPLACEMENT – FINAL

PAYMENT
DATE: August 22, 2024
RECOMMENDATION:

It is recommended that the City Council:
1) Approve the Final Payment to GMAT, Inc. dba: Inland Overhead Door Co. of Colton, California for $27,620.00 (Less 5% Retention); and
2) Approve the final contract amount with GMAT, Inc. dba: Inland Overhead Door Co. in the amount of $234,400.00, including the aggregate change order amount of $25,400.00; and
3) Take such additional, related action that may be desirable.

FISCAL IMPACT
The Fire Station Apparatus Bay Doors Replacement project funding totals $485,000, funded entirely with Utility Users Tax (UUT).

The total project cost breakdown is estimated as follows:

ITEM BUDGET
Construction $ 234,400.00
Design $ 10,000.00
Engineering $ 15,000.00
Inspection $ 20,000.00
Contingency $ 50,600.00
Estimated Total Project Cost: $ 330,000.00
The project is estimated to close with a surplus of approximately $155,000.00. Surplus CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024 Fire Station Apparatus Bay Doors Replacement – Final Payment

funds will be available to reprogram to other capital improvement projects.

The payment detail (Attachment A) represents the Final Payment (less 5% retention) due, per the terms of the contract, for the work that has been completed and found to be satisfactory. The retention will be released following the mandatory waiting period following the filing of the Notice of Completion with the LA County Registrar-Recorder.

BACKGROUND
Fire Station 1, located at 11300 Greenstone Avenue, had eight (8) roll-up style bay doors that had exceeded their service life. Fire Station 3, located at 15517 Carmenita Road, had three (3) roll-up style bay doors that had exceeded their service life as well. The door frames and supporting hardware had been stressed from daily usage to the point that the doors required nearly monthly repair. Unfortunately, the parts needed were no longer available, meaning major repairs required custom-built panels or retrofitting of newer panels available today.

The scope of work included the removal and replacement of all doors, tracks, and associated equipment. All bays would receive newly painted lightweight industrial roll-up doors, tracks, springs, anchors, and openers.

On October 17, 2023, the City Council approved the award of a contract to GMAT, Inc. dba: Inland Overhead Door Co. in the amount of $209,000 for the construction of the Fire Station Apparatus Bay Doors Replacement project.

A contract change order in the amount of $25,400 was issued to address the relocation of existing electrical conduits, adding additional electrical conduits, wiring new central door switches, and adjusting the existing T-bar ceiling at the fire station headquarters for the new coil doors. The final contract amount is $234,400, which includes the change order.

ANALYSIS
Not applicable.

ENVIRONMENTAL
Not applicable.

DISCUSSION
The completion of the Fire Stations Apparatus Bay Doors Replacement project renewed the service life of the doors. The project will also help reduce maintenance costs and enhance security of the Fire Stations, while ensuring that the doors operate reliably and not unnecessarily delay emergency response time.

SUMMARY/NEXT STEPS
CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024 Fire Station Apparatus Bay Doors Replacement – Final Payment

ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
Upon the City Council's approval of the recommended actions, the Public Works Department will coordinate with the Finance Department to issue a final payment to GMAT, Inc. dba: Inland Overhead Door Co. and proceed to close the project. The Public Works Department will then file the Notice of Completion with the LA County RegistrarRecorder as a part of the project closure. Following the mandatory waiting period after filing the Notice of Completion, Public Works will work with the Finance Department to release the retention payment.

ATTACHMENT:

A. Final Payment Detail
TO: Claribel Catalan, Account Clerk II

FINAL PAYMENT
WITH 5% RETENTION
DATE: August 16, 2024
12401 La Cadena Drive
Colton, CA 92324
FROM: James Enriquez, P.E., Director of Public Works
ACTIVITY NO.: PW230007
PROJECT: Fire Station Apparatus Bay Doors Replacement
VENDOR: GMAT, Inc. dba: Inland Overhead Door Company
Please issue FINAL Payment.

DESCRIPTION ACTIVITY NUMBER PAYMENT AMOUNT
Total this period: PW230007 $ 27,620.00
Retention this period: 270010 $ 1,381.00

FINAL PAYMENT
FINAL PAYMENT: PW230007 $ 26,239.00
The attached Notice of Completion is ready to file with the LA County Registrar-Recorder's Office.

The attached agenda report approved on recommends issuing the Final Payment

noted above above be issued to the Contractor for satisfactory work completed on 7/8/2024. 8/6/2024, RG
8/8/24
ITEM # 22

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Lana Dich, Director of Finance
SUBJECT: AUTHORIZING ISSUING ANNUAL BLANKET PURCHASE ORDERS TO ZUMAR INDUSTRIES, INC. AND PACIFIC PRODUCTS AND SERVICES,

LLC, FOR TRAFFIC AND STREET SIGNS, RELATED ITEMS
DATE: August 22, 2024

RECOMMENDATION
It is recommended that the City Council take the following actions:

1. Authorizing awarding an annual blanket purchase orders to Zumar Industries, Inc. (Zumar) in the not-to-exceed amount of $50,000 per fiscal year for three (3) years; and

2. Authorizing awarding an annual blanket purchase orders to Pacific Products and Services, LLC (Pacific) in the not-to-exceed amount of $50,000 per fiscal year for three (3) years; and

3. Authorize the City Manager to take any further necessary actions regarding this matter.

FISCAL IMPACTS
No fiscal impacts.

Funds for this expenditure will be primary budgeted annually within the allocation for Public Works—Maintenance Services in the Street Maintenance/Signs and Striping (10432004) division. Purchase orders will be issued on an as-needed basis, and funds will not be encumbered until a specific need arises.

BACKGROUND
The City uses regulatory, warning, directional, and unique street signs for traffic control, CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024 Authorizing Issuing Annual Blanket Purchase Orders to Zumar Industries, Inc. and Pacific Products and Services, LLC, for Traffic and Street Signs, Related Items

parking, and wayfinding. The Department of Public Works – Municipal Services inspects and maintains these signs, while the Department of Finance tracks and monitors inventory and usage through warehouse operations.

The current sign procurement process involves staff soliciting quotes for these items as needed. To ensure the availability of signage, a Request for Bids process was conducted to locate vendors capable of providing the needed items. By engaging in a formal bid process, staff hopes to identify vendors who can provide all necessary items within a reduced timeframe, obtain a lower rate, and reduce the need for maintaining quantities in inventory.

ANALYSIS
Last fiscal year, the City spent approximately $150,000 on traffic and street signs and related item. The process of procuring these items entailed soliciting quotes on a smaller, per project basis rather than issuing a formal bid request. Engaging in a formal process has identified an opportunity for significant savings on commonly used items. Staff anticipates an opportunity to observe cost savings up to $50,000 annually as a result of engaging in a formal process. In addition to the cost savings, there will be reduced staff time spent soliciting quotes for these items.

ENVIRONMENTAL
N/A

DISCUSSION
On June 12, 2024, the City issued Request for Bids No. 24-2 for Traffic and Street Signs, Related Items (See Attachment No. 1). The bid was posted via PlanetBids and advertised for over 30 days. A total of 124 bidders were notified; including eight (8) local businesses.

Attachment No. 5 provides a list of the prospective bidders.

The bid requested pricing for a total of 47 commonly used items. This list included regulatory signs, warning signs, parking enforcement signs, street markers, LED/digital signs (Stop Signs with LED lights and digital speed limit signs), and posts/hardware used for mounting. Signs used for traffic and parking purposes adhere to the guidelines established in the California Manual on Uniform Traffic Control Devices (MUTCD). In addition, signs were requested to be delivered with reflective coating for enhanced visibility and anti-vandalism.

The bid closed on July 23, 2024, and a total of six (6) responses were received from the following vendors (in alphabetical order by vendor name):

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 22, 2024 Authorizing Issuing Annual Blanket Purchase Orders to Zumar Industries, Inc. and Pacific Products and Services, LLC, for Traffic and Street Signs, Related Items

LED Lighting Solutions (Temecula, CA)
Pacific Products and Services (Anaheim, CA)
Square Signs dba Front Signs (Burbank, CA)
Statewide Traffic Safety & Signs (Nipomo, CA)
Trentman Corporation (Auburn, CA)
Zumar Industries (Tacoma, WA)

After reviewing the pricing submitted and the qualifications, staff requests authorization to issue annual blanket purchase orders to Pacific and Zumar. Their pricing was the lowest of the other vendors that submitted bids. In addition, the City has conducted business with both vendors. They consistently provide satisfactory products and services.

Attachment No. 2 – Bid Results Summary, provides a list of each vendor's pricing for the requested items. It should be noted that the vendors selected first and second lowest, which were approximately 35 percent lower than the highest bidder. Attachment No. 3 & 4 contain the bid submission from each of the proposed awarded vendors.

By establishing a multi-year agreement, staff hopes to secure the best pricing long-term and reduce the need to carry high inventory volumes of these items in the City's warehouse. The selected vendors are aware of the items and quantities the City requires and are more willing to carry the inventory burden at their expense with the commitment.

SUMMARY/NEXT STEPS
Staff recommends awarding multi-year purchase orders in the amount of $50,000 per fiscal to Zumar and Pacific for traffic and street signs and related items. These vendors were the lowest bidders in response to an RFB submitted by the City.

If approved, staff will issue annual blanket purchase order authorizations to Zumar and Pacific in an amount that shall not exceed $50,000 per vendor per fiscal year. The total amount issued to each vendor shall not exceed $150,000 for the duration.

ATTACHMENTS
A. RFB 24 – 2 (Bid Document)
B. Bid Results Summary
C. Response from Zumar
D. Response from Pacific
E. Prospective Bidder List

REQUEST FOR BIDS
No. 24 - 2
Traffic and Street Signs and Related Items
Issue Date: Thursday, June 13, 2024
Questions Due Date: Wednesday, June 26, 2024 at 2 pm PDT Proposal Due Date: Thursday, July 11, 2024 at 2 pm PDT
2 (THIS PAGE INTENTIONALLY LEFT BLANK)
3 TABLE OF CONTENTS
I. INTRODUCTION........................................................................................................................4 II. ABOUT THE CITY OF SANTA FE SPRINGS..........................................................................4 III. SCHEDULE/TIMELINE ...........................................................................................................4 IV. SCOPE OF WORK/SPECIFICATIONS...................................................................................5 V. QUALIFICATIONS....................................................................................................................6 VI. INSTRUCTIONS TO BIDDERS ..............................................................................................6 VII. PROCESS FOR SUBMITTING BIDS....................................................................................7 VIII. INQUIRIES/QUESTIONS......................................................................................................7 IX. SUBMISSION CRITERIA........................................................................................................7 X. PREVAILING WAGES (IF APPLICABLE)...............................................................................8 XI. WAGE RATES FOR STATE-FUNDED PROJECTS/CONTRACTS (IF APPLICABLE) .......8 XII. STANDARD TERMS AND CONDITIONS .............................................................................8 4 I. Introduction
The City of Santa Fe Springs ("City") is soliciting competitive bids from qualified vendors capable of providing traffic and street signs in accordance with the specifications and terms and conditions identified in this Request for Bids (RFB). For this solicitation, "traffic signs" refer to any roadway sign that advises drivers and/or pedestrians of traffic laws, hazards, and/or directions. "Street signs" refers to signs used to identify the names of streets and the corresponding hundred blocks associated with the street.

Through this solicitation process, the City hopes to establish a minimum three (3) year purchase order/agreement, with possible extension options. The City may select multiple vendors to ensure the availability and timely delivery of items when needed.

II. About the City of Santa Fe Springs
Santa Fe Springs is located in the southeast segment of the County of Los Angeles.

Though incorporated in May 1957, the City's history dates back to 1871 when Dr. James E. Fulton came to the area and discovered a sulfur spring that was later developed into a health spa. Today, the City has approximately 18,800 residents and over 3,000 businesses.

The City provides a full range of municipal services, including police and fire, street maintenance, water utilities, recreational services, public library, and cultural events.

Additionally, the City is responsible for two (2) other legally separate entities, which include the Successor Agency to the Redevelopment Agency and the Housing Successor Agency to the Housing Authority.

The City's vision statement affirms, "The City of Santa Fe Springs is a great place to live, work, and play." The mission statement is, "The City of Santa Fe Springs is committed to enhancing the quality of life of its residents and businesses by providing a safe environment, a thriving business community, quality family, youth, and senior services, and sound financial management of the community's resources." The guiding values are as follows:
 Personal integrity, honesty, and ethics
 Public service
 Compassion
 Responsibility, accessibility, and accountability
 Dedication
III. Schedule/Timeline
 Release Solicitation Thursday, June 13, 2024
 Online Q&A Deadline Wednesday, June 26, 2024, 2 pm PDT  Deadline to Submit Responses Thursday, July 11, 2024, at 2 pm PDT  City Review of Submissions Mid-July 2024
 Interviews TBD (If Necessary)
5  Notifications to Vendors Mid/Late July 2024
 Award Early August 2024
IV. Scope of Work/Specifications
The vendor(s) selected through this process are expected to furnish traffic and street signs as the City needs.

All traffic and parking signs must conform to California Manual of Uniform Traffic Control Devices (MUTCD) standards. In addition, unless otherwise stated, signs must be coated with 3M™ High-Intensity Prismatic (HIP) Reflective Sheeting or equivalent—and antivandalism/graffiti coating options.

Unless otherwise requested, all signs shall have pre-drilled mounting holes in compliance with Local and State specifications.

A photo of the most commonly used street signs has been attached as Attachment A (See also Line Items tab – Item No. 31 "9" x 36" Street Sign Blade"). Typically, the City orders blank street signs, and letters/numbers are added in-house. The City may occasionally request that the vendor(s) selected through this process deliver signs with letters/numbers affixed. Vendors that can provide this service should include a statement regarding their ability to perform it as needed. Please note that this service is optional.

Not being able to perform this service will not result in disqualification from the process.

As part of the order process, vendors must agree to provide a proof of all signs requested prior to processing an order for review and approval to ensure accuracy and avoid errors.

In addition to the signs, the City is also seeking a vendor that provides posts, mounting hardware, and other related items.

For a list of signs and related items and quantities the City is requesting, please visit the City's PlanetBids Portal and click on the "Line Items" tab.

The description field includes the related code from the MUTCD Sign Chart (Attachment B).

The Line Item list is limited to the city's commonly used signs. The City may need signs not included on this list or request custom signs. For reference, the California MUTCD— Sign Charts have been attached as Attachment B. The signs listed on this chart may also be requested if a need arises.
6 Please note that the City makes no commitment to any specific quantities during the agreement's term; actual quantities may vary depending on local needs. Quantities shown in the Line Items (PlanetBids) are annual estimates used to evaluate bid results.

Delivery
All items must be packaged in a manner that is safe for transport and to ensure a damagefree arrival.

Items delivered damaged or with any apparent defects will not be accepted or returned.

Unless otherwise requested, all items will be delivered to:

City of Santa Fe Springs
Municipal Services Yard
12636 Emmens Way
Santa Fe Springs, CA 90670
Deliveries must occur during normal City Warehouse operating hours, Monday thru Thursday, 5:30am – 3:30pm. Excluding City observed holidays.

Warranty
All items must carry a manufacturer's warranty, which shall not begin until the City installs the item. The vendor is required to handle all warranty-related issues.

Price Changes/Adjustments
Any price changes after the initial twelve (12) month period must be negotiated with the City, but they shall not exceed the most recent available Los Angeles—Long Beach— Anaheim, CA Consumer Price Index (CPI) for all urban consumers. In the event that prices increase beyond the CPI, the bidder must provide verifiable evidence from the product manufacturer to support a requested increase. It will be at the sole discretion of the City to accept or reject such an increase.

V. Qualifications
 General knowledge of the United Department of Transportation Federal Highway Administration Manual on Uniform Traffic Control Devices (MUTCD)  General knowledge of the State of California’s MUTCD requirements  Vendors within the City of Santa Fe Springs are preferred; however, this is not a requirement
VI. Instructions to Bidders
Interested vendors should submit a complete bid for the items/services they can provide to the City. When preparing your submittal, please reference the list below to ensure all items have been included. All submissions must consist of the following:

A. Cover/Introductory Letter that includes the following:
 Business name
7  Address
 Contact Person Name/Title
 E-mail Address
 Phone Number
 Statement of Capabilities (description of your firm’s ability to provide the items/services described in the scope of work/services, and describe any relevant experience)
B. Cost Proposal (Please use the Line-Item Tab in PlanetBids to submit your pricing for the requested items. Supplemental attachments which provide additional information are acceptable)
C. References (See Attachment C)
D. Non-Collusion Affidavit (See Attachment D)
VII. Process for Submitting Bids
All bids must be submitted electronically via PlanetBids. Submissions must be received by Thursday, July 11, 2024, at 2 pm PDT. Submissions will not be accepted after this deadline. Faxed, mailed, or e-mailed submissions will not be accepted.

To access the City’s PlanetBids website, please visit:
https://vendors.planetbids.com/portal/65093/portal-home Prospective bidders must register with PlanetBids before being able to view or submit a response.

VIII. Inquiries/Questions
Inquiries/questions regarding this solicitation must be submitted via PlanetBids by Wednesday, June 26, 2024, at 2pm PDT.

IX. Submission Criteria
The City may contact and evaluate the bidder’s references; contact any bidder to clarify any response; contact any current users of a bidder’s services; solicit information from any available source concerning any aspect of a submission; and seek and review any other information deemed pertinent to the evaluation process.

After submissions have been reviewed, discussions with prospective firms may or may not be required. An electronic notice may be sent to the vendors selected. Award is contingent upon the successful negotiation of final contract terms. Negotiations shall be confidential and not subject to disclosure to competing vendors unless an agreement is reached. If contract negotiations cannot be concluded successfully and expeditiously, the City may negotiate with another bidder or withdraw the solicitation. 8 X. Prevailing Wages (If Applicable)
Legislation by the State of California imposes prevailing wage requirements on the work to be performed by the vendor/contractor during the term of this agreement.

Department of Industrial Relations (DIR) Registration Requirements:

No vendor/contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations under Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.l(a)].

No vendor/contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations under Labor Code section 1725.5.

This vendor/contract is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Vendor/Contractor acknowledges and agrees that it is responsible for compliance with all state law requirements governing employment and payment of apprentices, as outlined in Labor Code section 1777.5, and elsewhere, which are fully incorporated herein by this reference.

XI. Wage Rates for State-funded Projects/Contracts (if
Applicable)
Bid specifications require the vendor/contractor and any subcontractors to pay prevailing wage ("Prevailing Wage Rates") to persons employed by them for work under this contract. Following the provisions of Section 1773 of the Labor Code of the State of California, the City has ascertained the general prevailing wage scales applicable to the work to be done. The prevailing wage scales are those determined by the Director of Industrial Relations, State of California.

The State prevailing wage rates determination is available directly from the State of California Director of Industrial Relations home page under www.dir.ca.gov/dlsr/ .

XII. Standard Terms and Conditions
A. Specifications and Qualifications: Bidders shall carefully review all specifications, drawings, scopes of work, and any other bid requirements, including but not limited to insurance, bonding, licensing, references, affidavits, certifications, etc. that may be called for in the bid documents, to ensure qualifications and submission of a responsive bid or proposal. All requirements specified in the bid documents will be made a part of any contract with the successful bidder.
9 B. Questions: Any questions concerning this bid request are to be directed in writing to the City's Procurement Manager or the person named in the bid documents, electronically, by the date indicated in the bid. In the event no specific date is indicated, questions are due no later than seven (7) calendar days prior to the scheduled bid submittal date. Attempts to obtain information from other City employees or representatives during the bid cycle may disqualify a bidder.

Answers to such inquiries, as well as any revision, deletion, or addition to the bid, will be posted on the City's PlanetBids website. Bidders should check the website for any addendums prior to submitting their bid.

C. Price Errors/Discrepancies: In the event of discrepancies between totals, unit price extensions and summaries of totals, the unit price correctly extended will control.

D. Single or Multiple Awards: If more than one item appears on the bid proposal form and no statement to the contrary is set forth therein, the City reserves the right to:

1. Make multiple awards based upon prices submitted; or

2. Make one award based upon the total price of all items.

E. Open Competition: The City encourages all qualified business firms to submit proposals. The Department of Finance will assist by providing detailed instructions, procurement policies, and other relevant information upon request to any potential bidder seeking assistance.

F. Federally Funded Purchases: For projects designated as federally funded, the successful bidder will be required to certify prior to award that it has a written affirmative action program and complies with all federal, state, and local laws and regulations pertaining to affirmative action and non-discrimination.

Vendor/contractor must also certify that they have not been disbarred and comply with any additional Federal regulations that may be indicated within the specific bid documents. When this provision is applicable to the bid, this certification shall be made on the bid form that will be provided with the bid documents.

G. New Materials: Unless a bid specification calls for used, refurbished or recycled materials, all items or materials bid and supplied to the City are to be new, unused products.

H. Alternates/Substitutions: When bidding an item believed to be equal to that specified where equals are called for, sufficient supporting data to enable the City to determine whether the proposed item is equal must accompany your bid.

Vendors should refer to the specification pages to determine if alternate products or specifications will be considered, and to determine any pre-qualification requirements that may be applicable.
10 I. Exceptions: Exceptions to the City's specifications, terms, or conditions taken at time of, or after bid submittal, may render the bid non-responsive and result in disqualification. Vendors wishing to request such exceptions are requested to notify the City of such a request prior to the bid due date, to allow for consideration and notification of acceptance or rejection of such request.

J. Lowest Responsive, Responsible Bidder: It is understood that, except as may be otherwise expressly provided in the bid documents, the award will be made to the lowest responsive, responsible bidder where the bids are for identical items or supplies, subject to the right to reject any and all bids. When bids call for articles or supplies that are similar but of different brand or make, the City may accept the bid of the bidder who submits the article or supply which, in the City's judgment, is deemed best for the City although it may not be the lowest bid.

K. Sales Tax/Taxes: The City’s sales tax rate is 10.25%. When submitting their response, bidders should submit their bid prices without including sales taxes. The City is exempt from Federal Excise tax.

L. Informality or Irregularity: The City reserves the right to waive any informality or irregularity in a bid when it is to the advantage and best interest of the City to do so. It is further understood that if the bidder to whom any award is made fails to enter into an agreement in a timely manner, award may be made to the next lowest responsible bidder who shall be bound to perform as if he had received the award in the first instance.

M. Discounts/Rebates: All discounts or proposed rebates must be incorporated as reductions in the bid prices and not shown separately. The price as shown in the unit price and its extension shall be the price used in determining award.

N. Payment Terms: The City's standard payment terms are net 30 days. Payment will be made within thirty days of acceptance of goods or services and receipt of invoice, whichever occurs last. Discount payment terms may be offered; however, they will not be considered in determining lowest responsive bid award.

O. Non-Collusion: By submitting a bid, bidder certifies they have not divulged, discussed or compared their bid with other bidders, nor colluded with any other bidder or parties to the request for bid.

P. Applicable Laws: All applicable laws and regulations of the State of California, County of Los Angeles, and City of Santa Fe Springs will apply to any resulting agreement, contract, or purchase order. Bidders are responsible to comply with all Federal, State and local rules, regulations and requirements applicable to their provision of the items and/or services to the City.

Q. Patents, Royalties and License Fees: Should any articles being bid be protected by patent, copyright, royalties and/or license fees, the successful bidder shall 11 include any such royalties or license fees in their bid price, and defend all suits or claims for infringement of any patent right against the City. Successful bidder shall hold the City of Santa Fe Springs harmless from any loss on account thereof and cost and attorney’s fees incurred, therefore.

R. Quality Guaranty: All items furnished shall be new, of good workmanship, in full accordance with the specifications, and free of defects. Items will be subject to inspection by the City. If any product or service delivered shows evidence of shipping damage or defects, does not meet applicable specifications, or does not perform to the standards represented by the supplier, the City shall reject same.

Supplier will refund money which has been paid and bear all costs of removal and return of the products. Unless otherwise specified, all products provided shall have a warranty of at least twelve (12) months on workmanship, parts, and labor.

S. Hold Harmless and Indemnification: The successful bidder shall agree to indemnify, defend and hold harmless the City (including its officers and employees) from and against any and all claims of any kind or nature presented against the City arising out of vendor’s (including vendor’s employees, representatives, products and subcontractors) performance under any purchase order or agreement resulting from this bid, excepting only such claims, costs or liability which may arise out of the sole negligence of the City.

T. Bonding and Insurance Requirements: Some purchases may require bonding and/or insurance. Specific requirements will be stated in the applicable bid documents. In the event bonding is required, bonds shall be submitted in a form acceptable to the City. When work will be performed on City property, the City’s standard insurance requirements (shown below) will apply, unless otherwise indicated in the bid specifications.

Commercial General Liability $2,000,000
Business Automobile Liability $1,000,000
Professional Liability or Errors and Omissions $2,000,000 Workers' Compensation and Employer's Liability $1,000,000 Cyber Liability Insurance $1,000,000
Tech. Professional Liability Errors & Omissions $2,000,000 City of Santa Fe Springs to be named as an Additional Insured. In addition, coverage shall be primary non-contributory. All policies shall provide for a minimum of thirty (30) days written notice of any change or cancellation. Insurance policies to be in a form and written through companies acceptable to the City.

Vendors/contractors may request a waiver or modification of these insurance requirements. Waiver or modification requests must be submitted in writing. The request should state the specific insurance requirement that is being considered for waiver or modification and provide a brief explanation for the request. Requests will be reviewed on a case-by-case basis, and the decision will ultimately depend 12 on the scope of services. The final decision to approve or deny a request will be at the City's legal authority and/or an authorized designee's discretion.

U. Addenda: Any changes, deletions, or additions to this bid solicitation will be made by addendum numbered sequentially and posted via PlanetBids.

V. Right to Reject: The City of Santa Fe Springs reserves the right to accept or reject any/all bids.

W. Extension to Other Public Agencies: The awarded vendor(s), at their discretion, offer the prices, terms, and conditions of this bid may be extended to governmental agencies with the mutual agreement of both the entity and vendor. All requirements of the specifications, purchase orders, invoices, and payments with other agencies would be directly with the vendor. The City will not be held responsible for any dispute that arise as a result of such an agreement.

Please review:

Attachment A – Street Sign Sample
Attachment B – CA MUTCD Sign Chart
Attachment C – References
Attachment D – Non-Collusion Affidavit
RFB 24 – 2 Traffic & Street Signs
ATTACHMENT A – Street Sign Sample

California Department of Transportation California MUTCD 2014 Revision 3 Sign Charts Division of Safety Programs Sheet 1 of 15 - Regulatory Signs Effective March 10, 2023 This chart contains commonly used signs in California, and is not meant to be used as a comprehensive or stand-alone design tool.

California signs are designated with a (CA) suffix, otherwise, Federal 2009 MUTCD sign designations are shown.

For sign specification details, visit www.dot.ca.gov/programs/safety-programs/sign-specs. For sign policy and guidance, visit www.dot.ca.gov/programs/safety-programs/camutcd YIELD

STOP YIELD TO

ONCOMING

TRAFFIC ALL WAY
HERE
TO

PEDESTRIANS
R1-9
R1-1 R1-2 R1-2aP R1-3P R1-5 R1-5a R1-6
SPEED
LIMIT 35
50 ZONE
AHEAD
R1-10P R2-1 R2-3P R2-4 (CA) R2-4P R2-4a R2-5P R2-6aP R2-6bP END
DOUBLE DOUBLE 35 NO
SPEED

LIMIT TURNS
R2-10 R2-11 R3 (CA) R3-1 R3-1
Activated Blank-Out
R3-2 R3-2
Activated Blank-Out
R3-3 R3-4 R3-4
Activated Blank-Out

RIGHT LANE
R3-5bP R3-5dP R3-5fP
MUST

ONLY ONLY TURN RIGHT ONLY ONLY ONLY ONLY ONLY ONLY
R3-5 R3-5a R3-5cP R3-5eP R3-5gP R3-6 R3-7 R3-8 R3-8a R3-8b ONLY
R3-9a R3-9b R3-9f R3-11a R3-11b R3-12 R3-12a R3-12b R3-12c R3-12d R3-12e R3-12f R3-12g R3-12h R3-13 R3-13a R3-14 R3-14a R3-14b R3-14c R3-15 R3-15a R3-15b R3-15c R3-15d R3-15e R3-18 R3-18 R3-20L R3-20R Activated Blank-Out
R3-27 R3-27 R3-33 R3-40 R3-42 R3-42a R3-42b R3-42c R3-43 R3-44 Activated Blank-Out
DO
NOT
PASS
SLOWER

TRAFFIC
KEEP
RIGHT
TRUCKS
USE
RIGHT
LANE
R3-44a R3-45 R3-45a R3-48 R3-48a R4-1 R4-2 R4-3 R4-4 R4-5 TRU CK
L ANE

KEEP KEEP
500

FEET RIGHT RIGHT
R4-6 R4-7 R4-7a R4-7b R4-7c R4-8 R4-8a R4-8b R4-8c R4-9 R1-6 R1-6b Modified R1-9
with S4-3P For School Crosswalk Warning Assembly E (CA)

YOUR SPEED
Vehicle Speed
Feedback Sign
OSSING
RAIL
R R
C OAD
California Department of Transportation California MUTCD 2014 Revision 3 Sign Charts Division of Safety Programs Sheet 2 of 15 - Regulatory Signs Effective March 10, 2023 This chart contains commonly used signs in California, and is not meant to be used as a comprehensive or stand-alone design tool.

California signs are designated with a (CA) suffix, otherwise, Federal 2009 MUTCD sign designations are shown.

For sign specification details, visit www.dot.ca.gov/programs/safety-programs/sign-specs. For sign policy and guidance, visit www.dot.ca.gov/programs/safety-programs/camutcd

RUNAWAY DO NOT DO NOT

VEHICLES

ONLY ENTER ENTER
R4-10 R4-11 R4-12 R4-13 R4-14 R4-16 R4-17 R4-18 R5-1 R5-1 Activated Blank-Out
NO

PEDESTRIANS
BICYCLES R5-10b
WRONG
WAY
WRONG
WAY

MOTOR-DRIVEN

CYCLES NO

PEDESTRIANS
R5-1a R5-1a R5-1b R5-2 R5-3 R5-4 R5-6 R5-10a R5-10c R5-11 Activated Blank-Out

ONE WAY
ONE

WAY DIVIDED

HIGHWAY
TRUCKS
3 AXLES

OR MORE

MAXIMUM
55 DIVIDED

HIGHWAY
TRUCKS
3 AXLES

OR MORE
RIGHT
2 LANES
ONLY

ALL VEHICLES
WHEN
TOWING

MAXIMUM
55 R6-1 R6-2 R6-3 R6-3 (CA) R6-3a R6-3A (CA) R6-4 R6-4a R6-4b R6-4 (CA)

ALL VEHICLES

WHEN NOPARKING
TOWING

RIGHT BIKE
2 LANES
ONLY
VAN

ACCESSIBLE LANE
R6-4A (CA) R6-5P R6-6 R6-7 R7-2 R7-8b R7-9 R7-20 R7-107a R7-108

EMERGENCY

PARKING
ONLY
DO NOT
STOP
ON
TRACKS
CROSS
ONLY
AT
CROSS
WALKS
NO

PEDESTRIAN

CROSSING
R7-203 R8-4 R8-7 R8-8 R8-9 R8-10 R9-1 R9-2 R9-3 R9-3a
USE

CROSSWALK
R9-3bP R9-3cP R9-4 R9-5 R9-6 R9-7 R9-13 R9-14 R10-1 R10-2 STOP

HERE ON DO NOT

RED BLOCK

INTERSECTION
R10-3 R10-3a R10-3b R10-3i R10-4 R10-4a R10-5 R10-6 R10-7 R10-8

LEFT TURN
YIELD

ON GREEN
R10-10 R10-11 R10-11c R10-11d R10-12 R10-13 R10-14 R10-15 R10-20aP R10-20aP Alternate
ROAD
CLOSED
R10-22 R10-23 R10-25 R10-26 R10-30 R10-31P R10-32P R11-1 R11-2 R11-3a

WEIGHT WEIGHT

LIMIT LIMIT
8T truck
BRIDGE CLOSED 10 12T
TONS 16T ON RED ON RED route
3 TRACKS
R11-3a R11-4 R12-1 R12-5 R13A (CA) R13B (CA) R14-1 R15-1P R15-2P R15-4a Alternate
- -
-
-

California Department of Transportation California MUTCD 2014 Revision 3 Sign Charts Division of Safety Programs Sheet 3 of 15 - Regulatory Signs Effective March 10, 2023 This chart contains commonly used signs in California, and is not meant to be used as a comprehensive or stand-alone design tool.

California signs are designated with a (CA) suffix, otherwise, Federal 2009 MUTCD sign designations are shown.

For sign specification details, visit www.dot.ca.gov/programs/safety-programs/sign-specs. For sign policy and guidance, visit www.dot.ca.gov/programs/safety-programs/camutcd R15-4b R15-4c R15-5 R15-6 R15-7 R15-8

NO NO NO NO NO NO NO

PARKING
ANY
TIME

STOPPING
ANY
TIME

STOPPING
FIRE

LANE P PARKING
ON
BRIDGE

PARKING
ON
BRIDGE

PARKING

ANY TIME

STOPPING

ANY TIME
R26A (CA) R26A(S) (CA) R26F (CA) R26K (CA) R26L (CA) R27 (CA) R27A (CA) R28 (CA) R28(S) (CA) NO

PARKING

ANY TIME
NO

STOPPING

ANY TIME

NO STOPPING
7 TO 10 AM
4 TO 7 PM E X C E P T S U N D A Y

NO PARKING
10AM TO 4PM
NO

PARKING
TO 97 AM TO 64 PM EXCEPT SUNDAY
NO

PARKING
7 TO AM 6PM

EXCEPT SUNDAY

E X C E P T S U N D A Y
R28A (CA) R28A(S) (CA) R28C (CA) R28D (CA) R28D(S) (CA) R28E (CA) R28F (CA) R29 (CA) R30 (CA) R30A (CA) P
AM 62
TO AM

CITYWIDE

EXCEPT BY PERMIT
P NO

STOPPING
7TO 8 AM
2TO 3 PM

SCHOOL DAYS

NO PARKING
4 AM TO 5 AM E X C E P T S U N D A Y
HOUR 2 PARKING
9 AM TO 6PM E X C E P T S U N D A Y

NO STOPPING
7 TO 9 AM
4 TO 6 15 PM E X C E P T S U N D A Y
HOUR 1 PARKING
9AM TO 4PM
2 HOUR

PARKING
7 TO AM 6PM EXCEPT SUNDAY
NO

PARKING
4 TO 7 AM
2 HOUR

PARKING
7AM TO 6PM EXCEPT SUNDAY

E X C E P T S U N D A Y
R30B (CA) R30C (CA) R30D (CA) R30E (CA) R30F (CA) R31 (CA) R31(S) (CA) R32 (CA) R32B (CA) R32C (CA) 7-9 AM
4-6 PM

MON - FRI
6 TO 9 AM

MON - FRI
EXCEPT

BUSES AND
HOV 2+
2 OR MORE
WHEN

METERED
EXCEPT

BUSES AND
HOV 2+
2 OR MORE

COMMERCIAL

VEHICLES
OVER TONS 5

PROHIBITED

TOW AWAY

NO STOPPING
7 TO 9 AM
4 TO 6 PM E X CEPT

FOR SUN T O W E D D A Y
PHONE

C A R S
3 2 1-2020

NO PARKING
9AM TO 4PM E X CEPT SUN D A Y

T OW AWAY

NO PARKING
4 AM TO E X CEPT
5 AM FOR

SUN D A Y

T O WED
PHONE
CARS
3 2 1-2020
HOUR 2 PARKING
9 AM TO E X CEPT SUN
6D A Y
PM
R32D (CA) R32E (CA) R32F (CA) R33 (CA) R33A (CA) R33B (CA) R33C (CA) R36 (CA) R37 (CA) R38 (CA)

TOW AWAY

NO STOPPING
7 TO 9 AM
4 TO 6 PM E X CEPT F O R

SUN T O WED D A Y
PHONE
CARS
3 2 1-2020
HOUR 1 PARKING
9AM TO 4PM
NO

PARKING

OF COMMERCIAL

VEHICLES EXCEPT

BY PERMIT

TWO WAY

TRAFFIC
AHEAD

BIKE PATH
NO
MOTOR

VEHICLES
OR

MOTORIZED

BICYCLES

BICYCLES

MOTOR-DRIVEN
CYCLES
MUST
EXIT

BICYCLES
MUST
EXIT
$ 000 FINE 1
FOR

LITTERING E X CEPT SUN D A Y
R38(S) (CA) R38A (CA) R39 (CA) R39-1 (CA) R39-2 (CA) R40 (CA) R44A (CA) R44B (CA) R44C (CA) R47 (CA) $1000 FINE

FOR ANIMAL

ABANDONMENT
SPEED

ENFORCED
BY
RADAR
RADAR

ENFORCED
SPEED

ENFORCED
BY

AIRCRAFT

NO PED CROSSING

USE CROSSWALK
END
TRUCK
LANE
TRUCKS
RIGHT
LANE
ONLY
END
TRUCK
LANE

CONTROL
R47A (CA) R48 (CA) R48-1 (CA) R48-2 (CA) R49 (CA) R53A (CA) R53B (CA) R53D (CA) R53E (CA) AUTOS WITH yield
TRAILERS to
TRUCKS uphill
PROHIBITED traffic
R55 (CA)
R16-8
R16-5 R16-6 R16-7 R16-9
R16-10
R16-11

RIGHT LANE
MUST
EXIT
R18A (CA)
RIGHT 2 LANES
MUST
EXIT
R18A (CA)

RIGHT LANE

FREEWAY
ONLY
R18B (CA)
WEIGHT
LIMIT
12T
16T
R20A (CA)

OVER TONS
R20D-1 (CA)

OVER AXLES
R20D-2 (CA)
OVER
96" WIDE
R20D-3 (CA)
OVER
60 FT LONG
R20D-4 (CA)
LENGTH
LIMIT
65FT
75FT
R20H (CA)

SEMI OVER
38 FEET

KINGPIN

TO REAR AXLE
R20-1 (CA)

NEXT RIGHT
R20-1A (CA)
15 M P H ON BRIDGE

FOR VEHICLES OVER
10 T O N S
R21 (CA)
OK
TO
PARK

ON BRIDGE
R22 (CA)

NO FISHING
FROM
BRIDGE
R23 (CA)
PARK

PARALLEL
R24 (CA)
SCHOOL
BUS
ONLY
R24A (CA)

TAXICAB
ONLY
R24B (CA)
TOUR
BUS
ONLY
R24C (CA)
MAIL

DEPOSIT
ONLY
R24D (CA)
BLOCK
WHEELS
TO
CURB
R24E (CA)

PARK OFF

PAVEMENT

LOADING
ONLY
7AMTO6PM EXCEPT SUNDAY 30 MINUTE LIMIT
ONLY
5 MINUTE LIMIT

PASSENGER

LOADING
ONLY
5 MINUTE LIMIT
ONLY
7AM TO4PM SCHOOL DAYS 5 MINUTE LIMIT

PASSENGER

LOADING
ONLY
7AM TO4PM SCHOOL DAYS 5 MINUTE LIMIT

SCHOOL BUS
ONLY

TOUR BUS
ONLY

CAR SHARE

PARKING

ONLY EXCEPT BY PERMIT
NO

PARKING
ANY
TIME
R25 (CA) R25A (CA) R25B (CA) R25C (CA) R25D (CA) R25E (CA) R25F (CA) R25H (CA) R25J (CA) R26 (CA)

NO NO STOPPING
ANY
TIME

STOPPING

ANY TIME
R26(S) (CA)
NO

STOPPING

BUS ONLY

NO PARKING

VEHICLES
OVER 6’ HIGH

NO STOPPING

VEHICLES
OVER 6’ HIGH

NO PUBLIC

PARKING SUBJECT TO CITATION AND
REMOVAL AT OWNER’S EXPENSE

CALL POLICE DEPARTMENT
AT (123) 456-7890

TO RECLAIM VEHICLE
P

VEHICLES
OVER
5 TONS
P
10AMTO12PM

WEDNESDAY STREET SWEEPING
P
2AMTO6AM EXCEPT BY PERMIT
2 HOUR

PARKING
8AM TO6PM DISTRICT 7

PERMITS EXEMPT
30 MINUTE

PARKING
2AM TO6AM DISTRICT 3

PERMITS EXEMPT
HOUR 2 PARKING
8AM TO 4PM

PASSENGER

LOADING ONLY
4PM TO MIDNIGHT 5 MINUTE LIMIT
2 HOUR

PARKING
8AM TO6PM MOTORCYCLE PARKING ONLY 7 AM TO 2 PM SUNDAYS - HOLIDAYS

EXCEPTED

TOW AWAY

NO STOPPING
7AM TO 9AM

PASSENGER
LOADING ONLY ALL OTHER TIMES 5 MINUTE LIMIT

DOUBLE NO PARKING

ANYTIME

COMMERCIAL

VEHICLES

INCLUDED

DOUBLE NO PARKING

ANYTIME

COMMERCIAL

VEHICLES

INCLUDED
California Department of Transportation California MUTCD 2014 Revision 3 Sign Charts Division of Safety Programs Sheet 4 of 15 - Regulatory Signs Effective March 10, 2023 This chart contains commonly used signs in California, and is not meant to be used as a comprehensive or stand-alone design tool.

California signs are designated with a (CA) suffix, otherwise, Federal 2009 MUTCD sign designations are shown.

For sign specification details, visit www.dot.ca.gov/programs/safety-programs/sign-specs. For sign policy and guidance, visit www.dot.ca.gov/programs/safety-programs/camutcd

LEFT LEFT

LANE LANE
HOV 2+ HOV 2+ HOV 2+

BEGIN END LANE
AHEAD
1 2 MILE
6AM-9AM

MON-FRI
__AM __AM -
__PM __PM -

MON FRI -
ONLY
__AM __AM -
__PM __PM -

MON FRI -
ONLY
24 HOURS
HOV 2+
ONLY
6AM-10AM
3PM-7PM MON - FRI

INTERSTATE
5 NORTH
HOV 2+ ONLY 6AM-10AM
3PM-7PM MON - FRI

INTERSTATE
5 NORTH
HOV 2+ ONLY
24 HRS
R81A (CA) R81B (CA) R82-1 (CA) R82A (CA) R82B (CA) R86-3 (CA) R86-4 (CA) R87-3 (CA) R87-4 (CA) R87-5 (CA) L E FT
LA N E
DO NOT
STOP
1 CAR PER GREEN
R89 (CA)
1 CAR PER GREEN

EACH LANE
1 CAR PER GREEN

THIS LANE
R89-2 (CA)

RIGHT LANE

THIS SIGNAL
ALL

VEHICLES
STOP
ON RED
LEFT
LANE
HOV 2+
2 OR MORE
ONLY

WHEN METERED

NO TRUCKS
3 AXLES

OR MORE

NO VEHICLES

WITH TRAILERS

AUTOS PICKUPS
2 SEATERS WITH
2 PERSONS OK

VEHICLES WITH DMV

CLEAN AIR DECAL OK
HOV 2+
IS 2

OR MORE

PERSONS
PER

VEHICLE
HOV 2+
2 OR MORE

OK ONLY
R88 (CA) R89-1 (CA) R89-3 (CA) R90-1 (CA) R91-1 (CA) R91-4 (CA) R91B (CA) R93A (CA) R93-2 (CA) R94 (CA)

UNAUTHORIZED VEHICLES PARKED

IN DESIGNATED ACCESSIBLE

SPACES NOT DISPLAYING

DISTINGUISHING PLACARDS OR

PARKING
ONLY

MINIMUM
FINE $250

PARKING
ONLY

MINIMUM
FINE $250

T O W - A W A Y

SPECIAL PLACARD

OR LICENSE PLATE

REQUIRED

SPECIAL LICENSE PLATES ISSUED

FOR PERSONS WITH DISABILITIES

WILL BE TOWED AWAY
AT THE OWNER’S EXPENSE

TOWED VEHICLES
MAY BE RECLAIMED AT (Insert Address)
OR BY TELEPHONING (Insert Telephone Number)

PRIVATE ROAD

VEHICLE CODE

ENFORCED

H W HAZARDOUS
WASTE

PROHIBITED

H W HAZARDOUS
WASTE

PERMITTED
R99 (CA) R99B (CA) R99C (CA) R100A (CA) R100B (CA) R101 (CA) R102 (CA) R102A (CA) R103 (CA) R103A (CA)

H M HAZARDOUS

MATERIAL

PROHIBITED

H M HAZARDOUS

MATERIAL

PERMITTED

NO STOPPING
4TO 6PM EXCEPT SATURDAY & SUNDAY
TO RECOVER IMPOUNDED VEHICLE CALL 3-1-1
P

OF VEHICLES

FOR SALE PAY AT STATION

MOVE OVER OR SLOW

FOR STOPPED EMERGENCY

AND MAINTENANCE VEHICLES
R110 (CA)

MOVE OVER OR SLOW

WHEN AMBER LIGHTS FLASHING

UNAUTHORIZED VEHICLES NOT

CONNECTED FOR ELECTRIC

CHARGING PURPOSES

WILL BE TOWED AWAY
AT THE OWNER’S EXPENSE

RECLAIM TOWED VEHICLES AT
(Insert Address)
OR BY TELEPHONING (Insert Telephone Number)
CVC 22511
P

EXCEPT FOR

EV CHARGING
R104 (CA) R104A (CA) R105 (CA) R105A (CA) R107 (CA) R108 (CA) R109 (CA) R111 (CA) R112 (CA) R113 (CA) P

EXCEPT FOR

ELECTRIC

VEHICLE

CHARGING
4 EV
CHARGING TO 8AM 6PM
4 ELECTRIC

VEHICLE
CHARGING TO 8AM 6PM

PILOT CAR

DO NOT PASS

ALT FUEL

VEHICLE

PARKING
ONLY
PASS
3FT MIN
EXCEPT

FREEWAY ACCESS RIGHTS RESTRICTED

ON THIS SECTION OF

HIGHWAY

INFORMATION AS TO ENTRANCES AVAILABLE

MAY BE HAD AT DISTRICT OFFICE
(ADDRESS)

DEPT OF TRANSPORTATION
WHEN

CHILDREN

ARE PRESENT
R113A (CA) R114 (CA) R114A (CA) R115 (CA) R116 (CA) R117 (CA) R118 (CA) S3-1 (CA) S4-2P S5-3

STATE PROPERT Y

NO DUMPING

NO PARKING
NO TRESPASSING VIOLATORS WILL BE PROSECUTED PENAL CODE SEC. 374.3, 602-m; VEHICLE CODE 22523, 22659

STATE PROPERTY ANY PERSON REMOVING OR

MOLESTING SAME WILL BE

PROSECUTED TO THE FULL
EXTENT OF THE LAW.

Department of Transportation
NOTICE

ANY PERSON WHO PROVIDES REPAIR

SERVICE ON THESE PREMISES TO ANY

TEMPORARILY DISABLED VEHICLE SHALL

LEAVE THIS PREMISE IMMEDIATELY AFTER
THE SERVICE IS COMPLETED.

ANY FURTHER SOLICITATION FOR BUSINESS

OR LOITERING IS ILLEGAL AND WILL

SUBJECT THE VIOLATOR TO A CITATION
AND/OR REMOVAL FROM THE PROPERTY.

STREETS AND HIGHWAY CODE, SECTION 720

DAYLIGHT

HEADLIGHT

SECTION

TURN ON

HEADLIGHTS
NEXT __ MILES
END

DAYLIGHT

HEADLIGHT

SECTION

TURN ON

HEADLIGHTS
CHECK

HEADLIGHTS
S8 (CA) S20 (CA) S21 (CA) S30-1 (CA) S30-2 (CA) S30-3 (CA) S30-4 (CA) S30-5 (CA) S33 (CA)

BEGIN END

FREEWAY FREEWAY ONLY ONLY ONLY ONLY ONLY ONLY ONLY ONLY ONLY R57 (CA) R58 (CA) R60B (CA) R61-1 (CA) R61-3 (CA) R61-5 (CA) R61-7 (CA) R61-9 (CA) R61-11 (CA) R61-13 (CA)

ONLY ONLY ONLY ONLY ONLY ONLY ONLY ONLY ONLY ONLY ONLY ONLY ONLY ONLY ONLY ONLY ONLY ONLY R61-15 (CA) R61-17 (CA) R61-19 (CA) R61-22 (CA) R61-24 (CA) R61-26 (CA) R61-28 (CA) R61-30 (CA) R61-32 (CA) R61-34 (CA)

PUSH BUTTON

FOR PEDESTRIAN

WARNING LIGHTS
TRUCKS

CROSS WITH CAUTION OK

NO TURN NO TURN NO TURN U U TURN ONLY U U NO
R61-36 (CA) R62E (CA) R70 (CA) R73-1 (CA) R73-2 (CA) R73-3 (CA) R73-4 (CA) R73-5 (CA) R73-6 (CA) R73-8 (CA) CHAIN CHAINS INSTALLATION REQUIRED END AUTOS & PICKUPS 4-W DRIVE WITH ONLY 1 MILE CHAINS ON SINGLE AXLE CHAIN SNOW TIRES OK SNOW TIRES OK

DRIVE VEHICLE AT SIGNAL AHEAD REQUIRED WITH TRAILER NO EXCEPTIONS CONTROL CARRY CHAINS CARRY CHAINS BIKE LANE R73-9 (CA) R74 (CA) R75 (CA) R76 (CA) R76-1 (CA) R77 (CA) R78 (CA) R79 (CA) R80-1 (CA) R81 (CA)

N O T I C E

TO THE USERS OF THIS
SAFETY ROADSIDE REST AREA 12 THE STATE OF CALIFORNIA DISCLAIMS ANY

SPONSORSHIP OR SUPPORT TO ANY

ORGANIZATION WHICH SEEKS TO SOLICIT

DONATIONS, OR ANY REPRESENTATIONS

OR VIEWS EXPRESSED BY THEM

SAFETY AWARENESS ZONE

DRIVE SAFELY
SR2(CA)
California Department of Transportation California MUTCD 2014 Revision 3 Sign Charts Division of Safety Programs Sheet 5 of 15 - Regulatory Signs Effective March 10, 2023 This chart contains commonly used signs in California, and is not meant to be used as a comprehensive or stand-alone design tool.

California signs are designated with a (CA) suffix, otherwise, Federal 2009 MUTCD sign designations are shown.

For sign specification details, visit www.dot.ca.gov/programs/safety-programs/sign-specs. For sign policy and guidance, visit www.dot.ca.gov/programs/safety-programs/camutcd

RELEASE
BRAKES
WHILE

ON SCALE SET PARKING
BRAKES
25 ARE PRESENT

CHILDREN
WHEN

WA I T H E R E
UNTIL
SCALE
CLEAR

L OADED
SR9-1 (CA) EMP T Y 5 M P H
SR11-1 (CA)
L O A D E D 3 M P H EMP T Y

SAFE T Y

BE L T L AW

ENFORCED WARNING, ANY PERSON WHO REMOVES PROPERT Y

FROM THE PREMISES WITHOUT AUTHORITY IS
GUILT Y OF THEFT. STATE OF CALIFORNIA
P.C. SEC. 484 CALIFORNIA HIGHWAY PATROL
SR4-1 (CA) SR6-1 (CA) SR7-1 (CA) SR8-1 (CA) SR10-1 (CA) SR12-1 (CA) SR13-1 (CA) SR15 (CA) SR15A (CA) School Speed Limit
Assembly C (CA)

DUMPING

PROHIBITED

ONE LANE
BRIDGE

FOR TRUCKS

AND BUSES

LEFT TURN

ON GREEN

ARROW ONLY

EXPLOSIVES

FLAMMABLES OR
NO

EXPLOSIVES

AND CORROSIVES

WITHOUT PERMIT

PROHIBITED

DISPLAY OF

VEHICLES

FOR SALE

PROHIBITED

TRANSPORTING

ILLEGAL FIREWORKS

PROHIBITED

TRUCKS NOT GIVEN

BYPASS SIGNAL MUST

ENTER OPEN SCALES

SNOW NOT

REMOVED

BEYOND HERE
NO

HOUSEHOLD

GARBAGE
SR17 (CA) SR18 (CA) SR19-1 (CA) SR20-1 (CA) SR22-1 (CA) SR23-1 (CA) SR25 (CA) SR26 (CA) SR27-1 SR39A (CA)

LEFT OR U

TURN ON GREEN

AR ROW O N LY

ALL BUSES

AT SCALES
STOP
GOLF
CARTS
OK

DAYLIGHT
HOURS
ORD. NO.

EMERGENCY
ACCESS
KEEP
CLEAR

BUS AND TRUCK

INTERSTATE CARRIERS

MUST REGISTER WITH
THE CALIFORNIA P.U.C.

TEL (415) 703 - 2177
OVER
13’- 6”
WIDE
ALL
BUSES

OFF HIGHWAY

VEHICLE

COMBINED USE

NEXT MILES
NO

OFF HIGHWAY

VEHICLES
BEYOND

THIS POINT

TOW AWAY
NO

PARKING
WHEN

SNOW REMOVAL
CONDITIONS EXIST COUNTY ORD. NO. 00-000
SR39A(U) (CA) SR40 (CA) SR41 (CA) SR42 (CA) SR43 (CA) SR44 (CA) SR46 (CA) SR47 (CA) SR48 (CA) SR49 (CA) PHOTO
ENFORCED ALL TRUCKS - 2 AXLE

AND MORE - STOP AT SCALE

RED LIGHT

VIOLATION
$___

MINIMUM FINE

SPECIAL

DRIVING ZONE

BEGINS HERE
DOUBLE

FINE ZONE
DOUBLE
FINE
ZONE

SPECIAL

DRIVING ZONE

ENDS HERE
BUS
LANE
AHEAD

RIGHT LANE
ON 4TH ST.

BUS
LANE
AHEAD

RIGHT LANE

HOV VIOLATION

MINIMUM FINE
$
HOV

VIOLATION

MINIMUM
FINE
$
SR50-1 (CA) SR50-2 (CA) SR53 (CA) SR54 (CA) SR55 (CA) SR56 (CA) SR57 (CA) SR58 (CA) SR60-1 (CA) SR60-2 (CA) 24 HOURS
BUSES
TAXIS
ONLY

RIGHT LANE NO IDLING

COMMERCIAL

VEHICLES AND

ALL BUSES
13 CCR 2480 & 2485

PENALTIES APPLY

NO IDLING
13 CCR 2480 & 2485

PENALTIES APPLY

MINOR CRASH

NO INJURIES

SAFELY MOVE VEHICLES
FROM TRAVEL LANES 24 HOURS
BUSES
TAXIS
ONLY

RIGHT LANE
24 HOURS
BUSES
ONLY

RIGHT LANE
24 HOURS
TRAINS

RIGHT TURNS
ONLY

RIGHT LANE
MON FRI - 6AM 9PM -
BUSES
TAXIS
ONLY

RIGHT LANE
BUS
LANE
ENDS

RIGHT LANE
MON FRI - 6AM 9PM -
BUSES
TAXIS
ONLY

RIGHT LANE
SR60-3 (CA) SR60-4 (CA) SR60-5 (CA) SR60-6 (CA) SR60-7 (CA) SR60-8 (CA) SR60-9 (CA) SR61(CA) SR62 (CA) SR63 (CA) NO

SMOKING
DO NOT
DRINK
NO

CLIMBING

NO ROCK

COLLECTING

NO FISH

CLEANING

NO BALL

PLAYING

NO BOTTLES

SKATEBOARDING
NO

NO PETS

-
PS-002 (CA) PS-013 (CA) PS-017 (CA) PS-042 (CA) PS-082 (CA) PS-083 (CA) PS-093 (CA) PS-096 (CA) PS-098 (CA) PS-101 (CA) PREP-002 (CA) PREP-013(CA) PREP-017 (CA) PREP-042 (CA) PREP-082 (CA) PREP-083 (CA) PREP-093 (CA) PREP-096 (CA) PREP-098 (CA) PREP-101 (CA)

NO RADIOS

NO BABY

STROLLERS

NO WOOD

GATHERING

STAY ON

BOARDWALK
NO

GOLFING

NO BOAT
MOTOR

NO WOOD

CHOPPING NO STEP BICYCLES
NO

PEDESTRIANS
NO
PS-103 (CA) PS-111 (CA) PS-112 (CA) PS-120 (CA) PS-122 (CA) PS-123 (CA) PS-128 (CA) PS-147 (CA) R5-6 R9-3 PREP-103 (CA) PREP-111 (CA) PREP-112 (CA) PREP-120 (CA) PREP-122 (CA) PREP-123 (CA) PREP-128 (CA) PREP-147 (CA) PREP-R5-6 (CA) R5-10c or PREP-068 (CA)

SKATERS
NO

EQUESTRIANS
NO
R9-13 R9-14
PREP-125 (CA) PREP-064 (CA)

CAMPFIRES OR CANS
NO

California Department of Transportation California MUTCD 2014 Revision 3 Sign Charts Division of Safety Programs Sheet 6 of 15 - Warning Signs and Object Markers Effective March 10, 2023 This chart contains commonly used signs in California, and is not meant to be used as a comprehensive or stand-alone design tool.

California signs are designated with a (CA) suffix, otherwise, Federal 2009 MUTCD sign designations are shown.

For sign specification details, visit www.dot.ca.gov/programs/safety-programs/sign-specs. For sign policy and guidance, visit www.dot.ca.gov/programs/safety-programs/camutcd SCHOOL
SPEED
LIMIT
25 SCHOOL

TRAILERS-CAMPERS

GUSTY WIND AREA

NEXT MILES
WATCH

DOWNHILL
SPEED

WINDING
LEVEE
ROAD
45 MPH
6 MILES SCHOOL
S1-1 S3-1 S3-2 S4-3P S4-5 SW4-1 (CA) SW17-1 (CA) SW22-1 (CA) SW22-1A (CA) SW24-1 (CA) SIGNAL
AHEAD

DRIFTING
SAND
FLASH
FLOOD
AREA
TUNNEL
DEAF

CHILDREN
NEAR
SNOW
SLIDE
AREA
AHEAD
SW24-2 (CA) SW24-3 (CA) SW26 (CA) SW32 (CA) SW35 (CA) SW37 (CA) SW38 (CA) SW41 (CA) SW44 (CA)

FOR SNOW

SLIPPERY
WATCH
SW46 (CA)
OFF

HIGHWAY

VEHICLES
SW47 (CA)

TRACTOR-SEMIS

OVER FEET

KINGPIN TO

REAR AXLE

NOT ADVISED NEXT RIGHT
SENIOR

CITIZEN

PLAYGROUND FACILITY

EMERGENCY

VEHICLES
SNOW

REMOVAL

EQUIPMENT
HOV 2+ IS WATCH FOR

PER VEHICLE

WHEN METERED
2 OR MORE
SW48 (CA) SW48-1 (CA) SW49 (CA) SW50 (CA) SW52 (CA) SW54 (CA) SW54-1 (CA) SW54C (CA) SW58 (CA)

FOR STOPPED

VEHICLES
WATCH

YOUR SPEED
35 25 35
SW59 (CA) SW60 (CA) W1-1 W1-1a W1-2 W1-2a W1-3 W1-4 W1-5 W1-6 W1-7 W1-8 W1-10
Vehicle Speed Feedback Sign
(Example assembly with W1-2a)
W1-10a W1-10b W1-10c W1-10d W1-10e W1-11
W1-13 W1-15 W2-1 W2-2 W2-3 W2-4 W2-5 W2-6 W2-7L W2-7R
W2-8 W3-1 W3-2 W3-3 W3-4 W3-5 W3-6 W3-7 W3-8 W4-1
10 CROSS TRAFFIC

DOES NOT STOP
W4-1 (CA) W4-2 W4-3 W4-4P W4-4aP W4-4bP W4-5 W4-5P W4-6 W4-10 (CA) 25 15
40 35
ROAD

NARROWS NARROW
BRIDGE

ONE LANE
BRIDGE
W4-14 (CA) W4-18 (CA) W4-22 (CA) W5-1 W5-2 W5-3 W5-4a W6-1 W6-2 W6-3 8%
9% GRADE
7 MILES

RUNAWAY

TRUCK RAMP
1 MILE
TRUCKS

USE LOWER
GEAR
NEXT
7 MILES
9 %
GRADE

RUNAWAY
TRUCK
RAMP
W7-1 W7-1a W7-2bP W7-3P W7-3aP W7-3bP W7-4 W7-4b W30A (CA) W7-4c California Department of Transportation California MUTCD 2014 Revision 3 Sign Charts Division of Safety Programs Sheet 7 of 15 - Warning Signs and Object Markers Effective March 10, 2023 This chart contains commonly used signs in California, and is not meant to be used as a comprehensive or stand-alone design tool.

California signs are designated with a (CA) suffix, otherwise, Federal 2009 MUTCD sign designations are shown.

For sign specification details, visit www.dot.ca.gov/programs/safety-programs/sign-specs. For sign policy and guidance, visit www.dot.ca.gov/programs/safety-programs/camutcd

BUMP DIP PAVEMENT
ENDS
SOFT
SHOULDER W8-5P
W8-5bP
W7-5 W7-6 W8-1 W8-2 W8-3 W8-4 W8-5 W8-5aP W8-5cP W8-6
ROUGH
ROAD
W8-7 W8-8 W8-9 W8-10 W8-10P W8-11 W8-13 W8-15 W8-15P W8-16 RIGHT
LANE
ENDS
W8-17 W8-17P W8-18 W8-19 W8-21 W8-22 W8-23 W8-25 W9-1 W9-7 R R
EXEMPT
W10-1 W10-1aP W10-2 W10-3 W10-4 W10-5 W10-5P W10-7 W10-8 W10-9 Activated Blank-Out
W10-13P W10-14aP
W10-9P W10-11 W10-11a W10-11b W10-14P W10-15P W10-12 W11-1 W11-1 (CA) W11-2 W11-3 W11-4 W11-5 W11-5a W11-6 W11-7 W11-8 W11-9 W11-10 W11-11 W11-12P W11-15 W11-15P W11-15a W11-16 W11-17 W11-18 W11-19 W11-20 W11-21 12-6
14FT 4IN
35 MPH
EXIT
25 MPH
RAMP
35 MPH
DEAD
END
W11-22 W12-1 W12-2 W12-2a W13-1P W13-2 W13-3 W13-6 W13-7 W14-1 NO
OUTLET
NO

PASSING
ZONE
SHARE
THE
ROAD
500
FEET 500 FT
W14-1a W14-2 W14-2a W14-3 W15-1 W16-1P W16-2P W16-2aP W16-3P W16-3aP W16-8aP
AHEAD
W16-4P W16-5P W16-6P W16-7P W16-8P W16-9P W16-12P W16-15P W16-17P W16-18P

California Department of Transportation California MUTCD 2014 Revision 3 Sign Charts Division of Safety Programs Sheet 8 of 15 - Warning Signs and Object Markers Effective March 10, 2023 This chart contains commonly used signs in California, and is not meant to be used as a comprehensive or stand-alone design tool.

California signs are designated with a (CA) suffix, otherwise, Federal 2009 MUTCD sign designations are shown.

For sign specification details, visit www.dot.ca.gov/programs/safety-programs/sign-specs. For sign policy and guidance, visit www.dot.ca.gov/programs/safety-programs/camutcd WEIGHT
LIMIT
8T
12T
16T
DEEP
GRAVEL
WEIGHT
LIMIT
12T
16T
W17-1 W18-1 W19-1 W19-2 W19-3 W19-4 W19-5 W20 (CA) W20A (CA) W30B (CA) END 3 MILES
AHEAD
SLIDE
AREA
2W-5.1-C
EXEMPT
ROAD
ENDS
500 FT
4 TRACKS

CAUTION

VERTICAL

CLEARANCE
13’ 10”

RIGHT EXIT

TWO WAY

TRAFFIC
W30C (CA) W31 (CA) W31A (CA) W34A (CA) W34C (CA) W38 (CA) W44A (CA) W46A (CA) W48 (CA) W50-1 (CA)

RIGHT LANE
EXITS
AHEAD

RIGHT LANE

TURNS RIGHT
AHEAD
THRU

TRAFFIC
MERGE
RIGHT
EXIT
30 mph

TRAFFIC
MERGE
THRU
LEFT
SLOW

TRUCKS FLOODED
CROSS

TRAFFIC
AHEAD
W51 (CA) W55 (CA) W59-1 (CA) W70 (CA) W72B (CA) W73 (CA) W73A (CA) W74 (CA) W74-1 (CA) W82 (CA)

LOOK BOTH
WAYS
PASS
CARE

WITH HUMP
AREA
SPEED
WHEN

FLOODED

TURN AROUND
DON’T
DROWN
HUMPS
AHEAD
SPEED
W82-1 (CA) W83 (CA) W84 (CA) W85 (CA) W87 (CA) W88-2 (CA) W88-3 (CA) W89 (CA) Activated Blank-Out Activated Blank-Out Activated Blank-Out OM1-1 OM1-2 OM1-3 N-1 (CA) OM2-1H OM2-2H OM2-1V OM2-2V OM4-1 OM4-2 OM4-3 N-2 (CA) Type N-4 (CA) Type K-1 (CA) Type K-2 (CA) Type N-5 (CA) Type 1 Object Markers Type N (CA) Object Marker Type 2 Object Markers Type 4 Object Markers Type N (CA) Object Marker Left Right Type Q (CA) Type R (CA) Utility Pole L-1 (CA) L-1 (CA) L-2 (CA) L-2 (CA) Type P (CA) Markers Type L (CA) Markers California Department of Transportation California MUTCD 2014 Revision 3 Sign Charts Division of Safety Programs Sheet 9 of 15 - Guide Signs Effective March 10, 2023
This chart contains commonly used signs in California, and is not meant to be used as a comprehensive or stand-alone design tool.

California signs are designated with a (CA) suffix, otherwise, Federal 2009 MUTCD sign designations are shown.

For sign specification details, visit www.dot.ca.gov/programs/safety-programs/sign-specs. For sign policy and guidance, visit www.dot.ca.gov/programs/safety-programs/camutcd Johnson Blvd

NEXT SIGNAL
E Main St D3-2
D3-1
D1-5a D3-1a D3-2
Alternate
D3-2 PARKING
Alternate

REST AREA YOSEMITE
1 MILE
NAT L ‘ PARK
WEIGH

STATION
1/4 MILE 1MILE
D3-2 D4-1 D4-2 D4-3 D5-1 D5-2 D5-6 D7-1 D8-1 D9-1
Alternate
H d
D9-2 D9-3 D9-3a D9-4 D9-6 D9-7 D9-8 D9-9 D9-10 D9-11

C WEATHER INFO FREEWAY N TUNE RADIO TO
G NEXT SERVICES 750 1230 ENTRANCE
23 MILES BIKE ROUTE 96.3FM
D9-11a D9-13 D9-15 D9-17P D9-21 D9-22 D11-1 D12-1 D13-3 D15-1 E1-5aP
D15-1 E1-5P E1-5bP E5-1a E6-2a E8-1 E8-1a E8-2 E8-2a E8-3 Alternate
E11-1 E11-1b E11-1d E11-1f
E8-4 E8-5 E8-6 E11-1a E11-1c E11-1e E11-2 E13-1P Exit Direction sign Exit Direction sign with E13-2 sign panel with E13-2 sign panel
and flashing
yellow beacons
Redlands 2 Mariposa 20
Salinas 50 Stockton 5 Mariposa 20 Salinas 50 Fresno 25 Roseville 5 Redlands 2 Fresno 25 Roseville 5 Sacramento 23 Redlands 30 Sacramento 23 Stockton 35 Oakland 110 Stockton 5 Redlands 30 Orange 13 Stockton 35 EM-1 EM-1a G1-1 (CA) G1-4 (CA) G1-7 (CA) G1-10 (CA) G1-13 (CA) G1-16 (CA) G1-19 (CA) G5 (CA) Redlands Mariposa
Salinas Mariposa Oroville Stockton Fresno Fairview Chico Fresno Roseville Road Soda Springs Main Street Redlands Oroville Chico Sacramento Orange Stockton Stockton POP 487 ELEV 2,386 G7-1 (CA) G8-1 (CA) G8-4 (CA) G8-7 (CA) G8-10 (CA) G8-13 (CA) G8-16 (CA) G8-19 (CA) G8-22 (CA) G9-2 (CA) Kern COUNTY LINE WHERE WE HONOR VETERANS
G10-3 (CA) Welcome to CUYAMA RIVER ARMED FORCES OF NORTH FORK CITY LIMIT Kern California CUYAMA RIVER OVERCROSSING EEL RIVER GEORGE F. BUTLER MENDOCINO COUNTY KINGS RIVER Cloverdale
BRIDGE 53-52 BRIDGE 4-16L BRIDGE 6-152 POP 874 ELEV 40 COUNTY LINE WHERE WE HONOR VETERANS 101 ORA R144 44 BRIDGE 22-04 101 HUM R5397 MEMORIAL BRIDGE MEMORIAL BRIDGE 101 HUM R144 44 G9-5 (CA) G10 (CA) G10-4 (CA) G10B (CA) G11-1 (CA) G11-2 (CA) G11-4.1 (CA) G11-4A (CA) G11-4B (CA) G11-5 (CA) 101 101 Joe Smith Tunnel BEGIN HUM HUM ARMED FORCES OF
E G12-1 (CA)
R144
4 4
R144
4 4
XX
MENDOCINO COUNTY GEORGE F. BUTLER

MEMORIAL BRIDGE MEMORIAL BRIDGE S

A MISSION MISSION
NAPA RIVER NAVARRO RIVER HUM CHP Officer Joe Smith SANTA CRUZ SANTA CRUZ SUTTERS FORT BRIDGE 21-49 BRIDGE 10-130
29 NAP R699 1 MEN 40 27 144.44
101 Memorial Highway 2 MILES N EXT R I G HT MARKER 500 FT AHEAD HISTORICAL LANDMARK NO. 342 HISTORICAL LANDMARK NO. 342 HISTORICAL LANDMARK NO. 525 G11-6 (CA) G11-7 (CA) G11-8 (CA) G11-9 (CA) G11-10 (CA) G12-2 (CA) G13-1 (CA) G13-2 (CA) G14 (CA) D1-1d
D1-2b
D2-1
D1-1
D1-1c D1-1e D1-2 D1-2c D1-2d D1-3d D2-2

INTERSTATE
STA

INTERSTATE
STA
I STA
STA
- - - -
STA

INTERSTATE

INTERSTATE
STA
STA
California Department of Transportation California MUTCD 2014 Revision 3 Sign Charts Division of Safety Programs Sheet 10 of 15 - Guide Signs Effective March 10, 2023
This chart contains commonly used signs in California, and is not meant to be used as a comprehensive or stand-alone design tool.

California signs are designated with a (CA) suffix, otherwise, Federal 2009 MUTCD sign designations are shown.

For sign specification details, visit www.dot.ca.gov/programs/safety-programs/sign-specs. For sign policy and guidance, visit www.dot.ca.gov/programs/safety-programs/camutcd Fairfield

RIGHT L ANE
12 EA ST
San Jose

RIGHT L ANE
Oakland

INTER TE
880 SOUTH

POINT OF

INTERE ST

HISTORICAL
Donner Pass ELEV 7135 FT

ELEVATION
3000 FT
Sacramento

RIGHT L ANE LEFT L ANE RIGHT L ANE
South North
5 Freeway Yuba City

RIGHT L ANE
Ma r ysville

RIGHT L ANE
North

LEFT L ANE
South
Freeway INTER TE
5 RIGHT LANE
HOV
LANE

INTER TE
5 NORTH
G15 (CA) G16 (CA) G17 (CA) G20-1 (CA) G20-3 (CA) G20-5 (CA) G20-7 (CA) G20-9 (CA) G21-1 (CA) G21-3 (CA) San Bernardino
Los Angeles
10 EAST
Los Angeles
Riverside
395 INTER TE
15 S OUTH
4 3
2 4 1
1 2 1
51st Street
Vernon Ave
M L King Jr Blvd
Salinas

RIGHT TURN
1 4 MILE San Bernardino
15 51st Street
Vernon Ave
M L King Jr Blvd 4 3
2 4 1
11 2
12 51st Street
Vernon Ave
M L King Jr Blvd 4 3
2 4 1
11 12 2
51st Street
Vernon Ave
M L King Jr Blvd 4 3
2 4 1
11 2
12 51st Street
Vernon Ave
M L King Jr Blvd
12 4 3
2 4 1
11 2
San Bernadino Ave
Iowa Avenue
Spring Street
Maple Avenue 2 4 1
1 G22 (CA) G23-1 (CA) G23-2 (CA) G23-3 (CA) G23-4 (CA) G23-5 (CA) G23-6 (CA) G24-1 (CA) G24-3 (CA) G24-4 (CA)

CALIFORNIA
99 scenic 50 route
US

INTERSTATE
80 CALIFORNIA 50 99 Monterey
1 San Diego
SOUTH
Riverside
60 EA ST

INTERSTATE
5 G24-5 (CA) G24-6 (CA) G26-1 (CA) G26-2 (CA) G27-1 (CA) G27-2 (CA) G28-1 (CA) G28-2 (CA) G30 (CA) Shield Marker Shield Marker Shield Marker

ELECTRIC

VEHICLE

CHARGING

STATION
1/2 MILE CNG LNG
RIGHT
NEXT
DIESEL
FAST
G30A (CA) G30B (CA) G33-1 (CA) G58 (CA) G66-12A (CA) G66-21 (CA) G66-21A (CA) G66-21C (CA) G66-22A (CA) G66-22B (CA) G66-21B (CA)
Subject to FHWA
interim approval
IA-13.

S T NEXT
EXIT
OK

HIGHWAY
PATROL
B
D

BIODIESEL
E
8 5

ETHANOL
H
Y
D

HYDROGEN
A
L
T

HYDROGEN
LNG

ETHANOL

BRAKE CHECK
AREA
G66-58 (CA)

BRAKE CHECK
AREA

BRAKE CHECK
AREA
1 2 MILE
G66-22C (CA) G66-22E (CA) G66-22G (CA) G66-22J (CA) G66-55 (CA) G66-56 (CA) G66-56A (CA) G66-57 (CA) G66-59 (CA) G66-60 (CA) G66-22D (CA) G66-22F (CA) G66-22H (CA) G66-22K (CA)

DIVIDED R O AD
2 M I L E S
AHEAD

PASSING
L ANE
2 M I L E S
POLICE SHERIFF 12
NORTH
SOUTH
S t o c k t o n B l v d
SOUTH

NO R T H
Harbor Fwy 11
SOUTH

NO R T H
NORTH
SOUTH

LEFT LANE
101
STAT E PARK ROUTE 99 BUSINESS
D. L. BLISS
G66-61 (CA) G66-62 (CA) G68 (CA) G69 (CA) G72 (CA) G76 (CA) G77-1 (CA) G77A (CA) G77-4 (CA) G77-7 (CA)

EMERGENCY
EMERGENCY-CALL 9 11 CALL 9 11

VENDING

MACHINES
Touris t
Information LP GAS NEXT REST 5 MI
Harbor Fwy 11

N O R T H PATROLLED BY HIGHWAY PATROL
101
S OUTH Tourist Information
G78-1 (CA) G78-4 (CA) G79A (CA) G80B (CA) G81-21 (CA) G81-24 (CA) G81-52 (CA) G81-61 (CA) G81-62 (CA) G81-63 (CA) EXIT
EXIT 444 A
44 WHEN FLASHING FREEWAY
Modesto St
1 MILE
Los Angeles
EXIT 1 MILE

INTER TE
5 RECREATION INFO

TUNE RADIO TO
750 1230

96.3 FM
REPORT
DRUNK

DRIVERS
CALL 911 1 MI LE
Modesto St
EXIT 444 A

HOV EXIT
Barranca Pkwy
G81-64A (CA) G81-65 (CA) G81-66 (CA) G82 (CA) G83-1 (CA) G83-2 (CA) G83-5 (CA) G83-6 (CA) G84-2 (CA) G84-3 (CA) Redding
299
San Francisco
Sacramento
80 Eureka
101 NORTH
Main St
Main St
Los Angeles

NEXT RIGHT
Los Angeles

NEXT RIGHT

INTER TE
EXIT 444A 5 SOUTH
Oakland Rd Modesto St
EAST

HOV EXIT
Barranca Pkwy
G85-1 (CA) G85-2 (CA) G85-3 (CA) G85-4 (CA) G85-5 (CA) G85-6 (CA) G85-11 (CA) G85-12 (CA) G86-1 (CA) G86-3 (CA)

N E XT RIGHT
Old T own e O ra nge
H isto ri c D i st ri ct Modesto St

NEXT RIGHT
EXIT 444 A

P A R K I N G
Los Angeles

NEXT RIGHT
San Diego
Stockton

NEXT RIGHT
Fresno NTER TE
5 NORTH
Oakland
NEXT 10 EXITS

HOV LANE

ENTRANCE
Murrieta
Veterans Memorial

NEXT RIGHT
EXIT 444 HOV EXIT
1 MILE
Barranca Pkwy
G86-5 (CA) G86-7 (CA) G86-11 (CA) G86-13 (CA) G86-14 (CA) G86-15 (CA) G87 (CA) G92-1 (CA) G93C (CA) G94-1 (CA) California Department of Transportation California MUTCD 2014 Revision 3 Sign Charts Division of Safety Programs Sheet 11 of 15 - Guide Signs Effective March 10, 2023
This chart contains commonly used signs in California, and is not meant to be used as a comprehensive or stand-alone design tool.

California signs are designated with a (CA) suffix, otherwise, Federal 2009 MUTCD sign designations are shown.

For sign specification details, visit www.dot.ca.gov/programs/safety-programs/sign-specs. For sign policy and guidance, visit www.dot.ca.gov/programs/safety-programs/camutcd

PARK - RIDE TROLLEY

NEXT RIGHT

PARK - RIDE
G95B (CA)

COURTESY OF

WEBERSTOWN MALL BUS SERVICE PARK - RIDE NEXT RIGHT
Burbank

NEXT RIGHT
G96A (CA)
AMTRAK

WILDLIFE

VIEWING
G95A (CA) G95B-1 (CA) G95D (CA) G95E (CA) G95F (CA) G95G (CA) G96 (CA) G97A (CA) G200-80 (CA) G200-81A (CA) BOTANICAL Brazos

MANAGEMENT
AREA River
G200-82 (CA) G200-82A (CA) I-3 I-5 I-6 I-7 I-8 I-9 I-11 I-12

INTERSTATE
5 LASSEN
16 COUNTY
13 N ational
Forest
M3-1 M3-3 M4-1
I-13 M1-1 M1-2 M1-3 M1-6 M1-7 M2-1 M3-2 M3-4 M4-1a
M4-2 M4-3 M4-4 M4-5 M4-6 M4-7 M4-7a M4-14 M5-1 M5-2
M5-3 M5-4 M5-5 M5-6 M6-1 M6-2 M6-2a M6-3 M6-4 M6-5
M6-6 M6-7 RS-002 RS-005 RS-006 RS-007 RS-008 RS-009 RS-010 RS-011 RS-012 RS-013 RS-015 RS-017 RS-020 RS-021 RS-022 RS-023 RS-024 RS-026 RS-027 RS-030 RS-031 RS-034 RS-035 RS-036 RS-037 RS-039 RS-040 RS-041 RS-042 RS-043 RS-044 RS-045 RS-046 RS-047 RS-048 RS-049 RS-050 RS-052 RS-053 RS-054 RS-055 RS-056 RS-057 RS-058 RS-059 RS-060 RS-061 RS-062 California Department of Transportation California MUTCD 2014 Revision 3 Sign Charts Division of Safety Programs Sheet 12 of 15 - Guide Signs Effective March 10, 2023
This chart contains commonly used signs in California, and is not meant to be used as a comprehensive or stand-alone design tool.

California signs are designated with a (CA) suffix, otherwise, Federal 2009 MUTCD sign designations are shown.

For sign specification details, visit www.dot.ca.gov/programs/safety-programs/sign-specs. For sign policy and guidance, visit www.dot.ca.gov/programs/safety-programs/camutcd RS-063 RS-064 RS-067 RS-068 RS-070 RS-071 RS-073 RS-076 RS-077 RS-078 RS-079 RS-080 RS-081 RS-082 RS-083 RS-084 RS-085 RS-086 RS-087 RS-088 RS-089 RS-090 RS-091 RS-092 RS-093 RS-094 RS-095 RS-096 RS-097 RS-098 RS-099 RS-101 RS-102 RS-103 RS-104 RS-105 RS-106 RS-107 RS-108 RS-109 RS-111 RS-112 RS-113 RS-114 RS-115 RS-116 RS-117 RS-118 RS-119 RS-120 RS-121 RS-122 RS-123 RS-124 RS-125 RS-126 RS-127 RS-128 RS-129 RS-137 RS-138 RS-140 RS-141 RS-142 RS-143 RS-144 RS-145 RS-146 RS-147 RS-148 SURVEY
MON. H

HISTORIC

CALIFORNIA
STATE

PROPERTY DO NOT

DISTURB
FIRE

HYDRANT
PINE AVE.

FIRE HYDRANT
H
50 FT.

OHV

TRAIL PACIFIC COAST
US
101
ROUTE
RS-149 RS-150 RS-200 S1-1 (CA) S2 (CA) S9 (CA) S10 (CA) S12 (CA) S17 (CA) S18 (CA) Attendant of the
Opposite Sex May
Accompany
Disabled Person
California Streets and Highways Code Section 223.5

NO LOITERING,

CAMPING, VENDING OR

PARKING OF VEHICLES
30 FEET OR LONGER VEHICLE INSPECTION ONLY

NO LOITERING OR CAMPING
8 HOUR PARKING UNAUTHORIZED VEHICLES PARKED FOR MORE THAN 8 HOURS WITHIN A ROADSIDE REST OR VISTA POINT MAY BE TOWED AT OWNER’S EXPENSE.

FACILITIES WITHIN 7 MILES OF

EACH OTHER ARE CONSIDERED
TO BE THE SAME FACILITY.

TELEPHONE: (Telephone Number)
NO

SOLICITING

STREETS AND HIGHWAYS
CODE - SECTION 225.5

HISTORIC

CALIFORNIA
US
ROUTE
CAUTION THERE MAY BE RATTLESNAKES IN THIS AREA.

RATTLESNAKES ARE ACTIVE AT NIGHT DURING THE
SUMMER. THEY WILL SEEK OUT SHADY PLACES DURING
THE HEAT OF THE DAY. CHILDREN SHOULD BE WARNED NOT
TO GO NEAR ANY SNAKE. REASONABLE WATCHFULNESS SHOULD
BE SUFFICIENT TO AVOID SNAKEBITE.

STATE OF CALIFORNIA

CONSTRUCTION
FIELD OFFICE (Resident Engineer Name Plate)
USING

RECYCLED
WATER

HISTORIC BRIDGE

PURDON BRIDGE
1895
S19 (CA) S22 (CA) S22-1 (CA) S23 (CA) S24 (CA) S25 (CA) S26 (CA) S27 (CA) S28 (CA) S29 (CA)

HIGHWAY HISTORIC BRIDGE HISTORIC BRIDGE PATROL

RANCHO MURIETA
BRIDGE
1908

RANCHO MURIETA
BRIDGE - 1908
2 MILES

PARKING
ONLY
S29-1 (CA) S29-2 (CA) S32 (CA)
Assembly with
S32A(CA) & S32B(CA)
recognition panel
S32A (CA) S32-1 (CA) S32-2 (CA) S32-3 (CA) S32-4 (CA) S32-5 (CA) S34 (CA)

ADOPT A HIGHWAY

VOLUNTEERS/SPONSORS
CALL 1-866-ADOPTAHWY
California Department of Transportation California MUTCD 2014 Revision 3 Sign Charts Division of Safety Programs Sheet 13 of 15 - Guide Signs Effective March 10, 2023
This chart contains commonly used signs in California, and is not meant to be used as a comprehensive or stand-alone design tool.

California signs are designated with a (CA) suffix, otherwise, Federal 2009 MUTCD sign designations are shown.

For sign specification details, visit www.dot.ca.gov/programs/safety-programs/sign-specs. For sign policy and guidance, visit www.dot.ca.gov/programs/safety-programs/camutcd Cabrillo
Highway
El
Camino
Real Historic
El Camino Real IN MEMORY OF

JOHN & JANE DOE

IN MEMORY OF

JOHN DOE

JANE DOE

IN MEMORY OF

JOHN & JANE DOE

MARY SMITH

PAUL BROWN KEEP IT CLEAN
RIVER

WATERSHED

SAN DIEGO

ENTERING LEAVING
PLEASE
DON’T DRINK

AND DRIVE
S35 (CA) S35-2 (CA) S35-3 (CA) S36 (CA) S36A (CA) S36B (CA) SG1 (CA) SG2 (CA) SG2A (CA)

NO PICKUPS
S35-1 (CA)

LOS ANGELES COUNTY
CALL
BOX
605-R372M

SNO-PARK
SG33 (CA)

PARK RIDE
511

THIS SPACE PROVIDED COURTESY OF

PLACER COUNTY

RIDESHARING INFO CALL
511

INFO CALL

STATE OF CALIFORNIA

MAINTENANCE STATION

CRESCENT CITY

ADOPTED BY

NAME OF

ORGANIZATION LOGO

COASTAL
ACCESS
SG8 (CA) SG19 (CA) SG20 (CA) SG25 (CA) SG25A (CA) SG26 (CA) SG30 (CA) SG31 (CA) SG32 (CA)

PERMIT REQUIRED
SG38 (CA)

CAL FIRE STATION

NEXT RIGHT
SG35 (CA)

SNO-PARK

CAL FIRE

STATION
-
-
-
- 100
-
-
-

SNO-PARK
-
-
-
-

END
CALL
BOXES
SG34 (CA) SG35-1 (CA) SG39 (CA) SG42-1 (CA) SG42-2 (CA) SG42-3 (CA) SG42-4 (CA) SG42-5 (CA) SG42-6 (CA) EXIT 44

FUEL CAMPING
CAMPING FUEL EXIT 44
FUEL
EXIT 44 A

CAMPING
WINERIES 0 81
2 SG44-1 (CA)
BED & BREAKFASTS 1 21
2 B&B
SG42-7 (CA) SG42-8 (CA) SG42-9 (CA) SG42-10 (CA) SG42-12 (CA) SG44-2 (CA) SG45 (CA) SG47A (CA) SG47B (CA) SG28 (CA)

SNO-PARK
1 4 MILE

SNO-PARK

NEXT RIGHT

SNO-PARK
SG41 (CA)
FUEL EXIT 44
FUEL EXIT 44
FUEL
FUEL EXIT 44 A
FUEL EXIT 44 B
EXIT 44

FUEL CAMPING
FUEL
FUEL EXIT 44 A
FUEL EXIT 44 B
SG42-11 (CA)
2 MILES

CALIFORNIA

WELCOME
CENTER

NEXT RIGHT

CALIFORNIA

WELCOME
CENTER
City
Bike Route
88 EXIT ONLY EXIT ONLY ONLY
W61E (CA)

EXIT ONLY

EXIT ONLY

EXIT ONLY
W61D (CA)
CC 80 123
ASSIST
CALL 511

FREEWAY

CALIFORNIA

WELCOME
CENTER

CALIFORNIA

WELCOME
CENTER
2 MILES 1/2
TRAVEL
INFO
CALL 511 POST OFFICE
SG47C (CA) SG47D (CA) SG49A (CA) SG49C (CA) SG60 (CA) W61A (CA) W61B (CA) W61C (CA) W61D (CA) W61F (CA) Alternate
ONLY
W61G (CA) W61H (CA) Community Wayfinding Guide Signs Overhead Arrow-per-Lane with Enhancement Markers Guide Sign

PERMIT REQUIRED
NOV 1 TO MAY 30
California Department of Transportation California MUTCD 2014 Revision 3 Sign Charts Division of Safety Programs Sheet 14 of 15 - Temporary Traffic Control Signs Effective March 10, 2023 This chart contains commonly used signs in California, and is not meant to be used as a comprehensive or stand-alone design tool.

California signs are designated with a (CA) suffix, otherwise, Federal 2009 MUTCD sign designations are shown.

For sign specification details, visit www.dot.ca.gov/programs/safety-programs/sign-specs. For sign policy and guidance, visit www.dot.ca.gov/programs/safety-programs/camutcd NARROW
LANE
2 RAMP
CLOSED
ROAD
CLOSED
ROAD
CLOSED
AHEAD
RAMP
CLOSED
AHEAD
ROAD
WORK
AHEAD
RIGHT
CLOSED
LANE
AHEAD
2 C2 (CA) C2 (CA) C9A (CA) C12 (CA) C19 (CA) C19 (CA) C20 (CA) C20A (CA) C20B (CA) C23 (CA) Alternate Alternate
TRENCH

OPEN NO

SHOULDER

TRAFFIC

CONTROL

WAIT AND
FOLLOW

PILOT CAR

HIGHWAY

WIDENING
CLOSED

L A N E
CLOSED

RAMP SHOULDER
CLOSED

SHOULDER
WORK
AHEAD
RAMP
WORK
AHEAD
C23A (CA) C23B (CA) C24 (CA) C27 (CA) C29 (CA) C30 (CA) C30 (CA) C30A (CA) C31A (CA) C37 (CA) Alternate

TRAFFIC FINES

DOUBLED IN

CONSTRUCTION ZONES

TRAFFIC

IN WORK

FINES DOUBLED
ZONES

USE NEXT
EXIT

TRAFFIC

CONTROL

WAIT AND
FOLLOW

PILOT CAR
FRESH

CONCRETE
TRUCKS

EXITING

ENTERING
UNEVEN

PAVEMENT
RUMBLE

STRIPS UNEVEN

PAVEMENT

NEW PAVEMENT
YEAR OF COMPLETION: 2023
C37 (CA) C38 (CA) C40 (CA) C40A (CA) C43 (CA) C44 (CA) C45 (CA) C46 (CA) C46P (CA) C50A (CA) END

DETOUR DETOUR ROAD WORK
NEXT 5 MILES
END

ROAD WORK

PILOT CAR

FOLLOW ME

NEW PAVEMENT
YEAR OF COMPLETION: 2023

YOUR TAX DOLLARS AT WORK
C50B (CA) E5-2 E5-2a E5-3 G20-1 G20-2 G20-4 G20-5aP M4-8 M4-8a

DETOUR DETOUR
END
WORK
ZONE
SPEED
LIMIT
M4-8b M4-9 M4-9a M4-9b M4-9c M4-10 R1-7 R1-8 R2-6aP R2-12

SIDEWALK CLOSED

CROSS HERE
DO
NOT
PASS
NO
TURNS

R3-1 R3-2 R3-3 R4-1 R4-9 R9-8 R9-9 R9-10 R9-11 R9-11a

ROAD CLOSED
10 MILES AHEAD

LOCAL TRAFFIC ONLY

ROAD CLOSED
TO

THRU TRAFFIC
ROAD
CLOSED
BRIDGE
CLOSED
RAMP
CLOSED
STOP

HERE ON
RED
DETOUR

SPECIAL
EVENT
AHEAD
MON
JAN
23 AM
R10-6 R11-2 R11-2 R11-2 R11-3a R11-4 SC3 (CA) SC5 (CA) SC6A (CA) SC6B (CA) (Alternate) (Alternate)

LANE CLOSED
AHEAD

ROAD WORK
AHEAD
LANE
CLOSED
DO NOT
PASS
CLOSED
RAMP
-
MON JAN 23
6 AM 5 PM
CLOSED
RAMP
-
THRU
MON JAN 23
FRI JAN 27
6 AM 5 P M
DETOUR
FWY

RAMP CLOSED

USE RAMP AT

MANCHESTER AVE

EXIT - RAMP
CLOSED

MANCHESTER AVE
DETOUR
SC6-3 (CA) SC6-4 (CA) SC7 (CA) SC8 (CA) SC9 (CA) SC9 (CA) SC10 (CA) SC10 (CA) SC11 (CA) SC13 (CA) Alternate Alternate

CAUTION

SLOW FOR THE

CONE ZONE

CAUTION

FREQUENT

STOPPING
AND

BACKING

STAY BACK
100 FEET

EXIT SLOW FOR

THE CONE
ZONE
SC15 (CA) SC18 (CA) SC19 (CA) SC20 (CA) SC21(CA) W1-1 W1-2 W1-3 W1-4 W1-6 BE

PREPARED
TO STOP 55

SPEED LIMIT
25 MPH

SPEED ZONE
AHEAD
W1-8 W3-1 W3-2 W3-3 W3-4 W3-5 W3-5a W4-1 W4-2 W4-3

L E F T
1500 F T
California Department of Transportation California MUTCD 2014 Revision 3 Sign Charts Division of Safety Programs Sheet 15 of 15 - Temporary Traffic Control Signs Effective March 10, 2023 This chart contains commonly used signs in California, and is not meant to be used as a comprehensive or stand-alone design tool.

California signs are designated with a (CA) suffix, otherwise, Federal 2009 MUTCD sign designations are shown.

For sign specification details, visit www.dot.ca.gov/programs/safety-programs/sign-specs. For sign policy and guidance, visit www.dot.ca.gov/programs/safety-programs/camutcd

DIP ROAD

NARROWS NARROW
BRIDGE

ONE LANE
BRIDGE
W4-5 W4-5P W4-6 W5-1 W5-2 W5-3 W6-3 W6-4 W8-1 W8-2
loose
gravel
LOW

SHOULDER
TRUCK

CROSSING
SOFT

SHOULDER PAVEMENT
ENDS
W8-3 W8-4 W8-6 W8-7 W8-8 W8-9 W8-15 W8-15P W8-17 W8-17P 12-6 NO

PASSING
ZONE
500
FEET
CENTER
LANE
CLOSED
AHEAD
W8-18 W8-23 W8-24 W8-25 W9-3 W12-1 W12-2 W13-1P W14-3 W16-2P

DETOUR STOP SLOW
AHEAD
ROAD
CLOSED
AHEAD
ROAD
WORK
AHEAD
RAMP
CLOSED
AHEAD

ONE LANE
ROAD
AHEAD
RAMP
WORK
AHEAD
W20-1 W20-1 W20-2 W20-3 W20-3 W20-4 W20-5 W20-5a W20-8 Paddle Alternate Alternate

WORKERS
ROAD

MACHINERY
AHEAD
SURVEY
CREW
RIGHT

SHOULDER
CLOSED
1000 FT

SHOULDER
WORK
FRESH
OIL

UTILITY
WORK
AHEAD
W21-1 W21-1a W21-2 W21-3 W21-4 W21-5 W21-5a W21-5b W21-6 W21-7

SLOW TRAFFIC
AHEAD

BLASTING
ZONE
AHEAD

TURN OFF
2-WAY RADIO
AND

CELL PHONE
END

BLASTING
ZONE

FLOODING AHEAD

TURN AROUND
DON’T DROWN
SCENE

EMERGENCY
AHEAD
W22-1 W22-2 W22-3 W23-1 W24-1 W24-1cP W86 (CA) W90 (CA) Channelizer (CA) Plastic Drum
Portable Tubular Traffic Cones Type I Type II Type III OM1-3 Type N-3 (CA) Left Right Type R (CA) Delineator Markers Barricade Barricade Barricade Type I Object Marker Object Marker Type P (CA) Markers Object Marker RFB 24 – 2 Traffic & Street Signs
ATTACHMENT C – References
(COMPLETE AND RETURN WITH YOUR PROPOSAL)
Entity Name
Entity Address
Name of Contact
Telephone Number of Contact
Email of Contact
Project Title
Date of Project
Entity Name
Entity Address
Name of Contact
Telephone Number of Contact
Email of Contact
Project Title
Date of Project
Entity Name
Entity Address
Name of Contact
Telephone Number of Contact
Email of Contact
Project Title
Date of Project
Attachment No. 2 - Bid Results Summary
City of Santa Fe Springs
Bid Results for Project Traffic & Street Signs, Related Items (RFB 24-2) Issued on 06/12/2024
Bid Due on July 23, 2024 2:00 PM (PDT)
Unit Price Zumar Pacific Trentman LED Square dba Front Signs Statewide Item # Description Unit of Measure
Regulatory Signs
1 "Stop" (R1 - 1) (30") Each $54.35 $38.00 $41.38 $68.29 $74.00 $71.07 2 "Stop" (R1 - 1) (36") Each $67.72 $54.00 $62.45 $93.14 $107.00 $102.33 3 "Yield" (R1 - 2) (30") Each $58.93 $38.00 $48.40 $68.29 $107.00 $71.07 4 "4 - Way" (R1 - 3) (12" x 6") Each $21.37 $4.00 $12.95 $16.35 $7.50 $8.30 5 "All Way" (R1 - 4) (18" x 6") Each $19.96 $8.00 $12.95 $18.61 $11.50 $8.53 6 "Yield Here to Pedestrians" (R1 - 5L&R) (18" x 18") Each $30.11 $13.50 $61.95 $32.16 $34.25 $25.59 7 "Speed Limit" (Various Speeds) (R2 - 1) (24" x 30") Each $48.53 $30.00 $55.50 $57.00 $62.50 $56.85 8 "Right Turn Prohibited" (R3 - 1) (24" x 24") Each $41.31 $24.00 $61.95 $47.98 $50.00 $45.48 9 "Left Turn Prohibited (R3 - 2) (24" x 24") Each $41.31 $24.00 $61.95 $47.98 $50.00 $45.48 10 "U - Turn Prohibited" (R3 - 4) (24" x 24") Each $48.22 $24.00 $61.95 $47.98 $50.00 $45.48 11 "Combination U - Turn & Left Turn Prohibition" (R3 - 18) (24" x 24") Each $50.24 $24.00 $61.95 $47.98 $50.00 $45.48 12 "Advance Intersection Control Lane" (R3 - 8) (30" x 30") Each $71.46 $38.00 $61.95 $68.29 $74.00 $71.07 Warning Signs
13 Turn (Left & Right) (W1 - 1L&R) (36" x 18") Each $75.41 $27.00 $61.95 $41.99 $74.00 $51.16 14 One Direction Large Arron (Left & Right) (W1 - 6L&R) (36" x 18") Each $44.24 $27.00 $55.00 $41.99 $95.00 $51.16 15 Two Direction Large Arrow (W1 - 7) (36" x 18") Each $43.96 $27.00 $29.00 $41.99 $95.00 $51.16 16 Cross Road (W2 - 1) (36" Diamond) Each $71.15 $54.00 $55.00 $93.14 $74.00 $102.33 17 T - Symbol (W2 - 4) (36" Diamond) Each $71.15 $54.00 $61.95 $93.14 $74.00 $102.33 18 Stop Ahead (W3 - 1) (30" Diamond) Each $68.50 $38.00 $50.50 $68.29 $107.00 $71.07 School Signs
19 School (S1 - 1) (30" Pentagon) Each $61.35 $49.00 $61.95 $68.29 $107.00 $71.07 20 School (S4 - 3) (24" x 8") Each $30.63 $20.00 $22.95 $23.89 $20.00 $15.12 21 School Speed Limit (S5 - 1) (24" x 48") Each $81.31 $64.00 $99.00 $84.10 $95.00 $90.96 22 "End School Zone" (S5 - 2) (24" x 30") Each $47.45 $30.00 $59.00 $57.00 $62.00 $56.85 Parking Signs
23 "No Parking Any Time" (R26 CA) (12" x 18") Each $24.98 $12.00 $39.00 $25.39 $22.75 $17.05 24 "No Stopping Any Time" (R26(S) CA) (12" x 18") Each $32.30 $12.00 $39.00 $25.39 $22.75 $17.05 25 "No Stopping Any Time" (R26F (CA)) (12" x 18") Each $43.60 $12.00 $39.00 $25.39 $22.75 $17.05 26 "No Parking Anytime" (w/ Arrow) (R28 (CA)) (12" x 18") Each $36.64 $12.00 $39.00 $25.39 $22.75 $17.05 27 "No Stopping Any Time" (w/ Arrow) (R28(S)(CA)) (12" x 18") Each $37.23 $12.00 $39.00 $25.39 $22.75 $17.05 28 "No Parking (w/ Time Frame(s)) (R30 (CA)) (12" x 18") Each $34.05 $12.00 $39.00 $25.39 $22.75 $17.05 29 "No Parking (w/ Time Frame, Arrow) (R30A (CA)) (12" x 18") Each $34.05 $12.00 $39.00 $25.39 $22.75 $17.05 30 "No Parking/2 Hour Parking" (w/ Time Frame) (R31 (CA)) (12" x 18") Each $33.99 $12.00 $39.00 $25.39 $30.50 $17.05 31 "2 Hour Parking" (w/ Time Frame) (R32 (CA)) (12" x 18") Each $33.99 $12.00 $39.00 $25.39 $22.75 $17.05 32 Handicap Parking (w/ Symbol) (R99) (12" x 18") Each $33.99 $12.00 $39.00 $25.39 $22.75 $17.05 Street Signs/Markers
33 9" x 36" Street Sign Blade Each $53.91 $40.00 $59.00 $32.16 $57.00 $80.42 Temporary Signs
34 "Road Work Ahead" (W20 - 1) (30" Diamond) Each $8.63 $45.00 $61.95 $68.29 $107.00 $82.29 35 "Left/Right Lane Closed Ahead" (W20 - 5L&R) (30" Diamond) Each $8.63 $12.00 $61.95 $68.29 $107.00 $103.59 36 "Temporary No Parking" (Cardboard - 12" x 18") Each $1.30 $12.00 $2.50 $25.39 $4.25 $0.96 Posts/Hardware
37 2" Perforated Square Steel Sign Post (10" H) Each $37.74 $38.00 $50.25 $279.97 $50.00 $71.20 38 2" Anchor Post (For Perforated Square Steel Sign Post) Each $25.49 $18.00 $14.95 $0.00 $33.00 $38.31 39 5 1/2" Square Post Street Name Sign Bracket (For Perforated Square Steel Each $11.86 $6.90 $10.95 $0.00 $14.00 $6.00 Cost Per Unit