Agenda packet, second session — Santa Fe Springs City Council, September 17, 2024 (part 1 of 2)

Agenda

09.17.2024 CITY COUNCIL AGENDA.PDF
Meeting Materials

09.17.2024 AGENDA PACKET.PDF

1. Documents:

2. Documents:

CITY OF SANTA FE SPRINGS

MEETINGS OF THE PUBLIC FINANCING AUTHORITY,

WATER UTILITY AUTHORITY, HOUSING SUCCESSOR,

SUCCESSOR AGENCY, AND CITY COUNCIL
AGENDA
TUESDAY, SEPTEMBER 17, 2024
AT 6:00 P.M.

CITY HALL COUNCIL CHAMBERS
11710 TELEGRAPH ROAD
SANTA FE SPRINGS, CA 90670

CITY COUNCIL
Jay Sarno, Mayor
William K. Rounds, Mayor Pro Tem
Juanita Martin, Councilmember
Annette Rodriguez, Councilmember
Joe Angel Zamora, Councilmember

CITY MANAGER CITY ATTORNEY
René Bobadilla, P.E. Scott E. Porter

CITY STAFF
Assistant City Manager Nicholas Razo
Fire Chief Chad Van Meeteren
Police Chief Aviv Bar
Director of Community Services Maricela Balderas
Director of Finance Lana Dich
Director of Parks & Recreation Gus Hernandez
Director of Community Development Cuong Nguyen
Director of Police Services Dino Torres
Director of Public Works James Enriquez
September 17, 2024: City Council Meeting Page 2 of 6

NOTICES
This City Council Meeting (“Council”) will be held in person and will meet at City Hall – City Council Chambers, 11710 E. Telegraph Road, Santa Fe Springs, California. The meeting will be live streamed on the City’s YouTube Channel and can be accessed on the City’s website via the following link:
https://santafesprings.org/city_council/city_council_meetings/index.php Americans with Disabilities Act: In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s Office. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

SB 1439: Effective January 1, 2023, City Council Members are subject to SB 1439 and cannot participate in certain decisions for a year after accepting campaign contributions of more than $250 from an interested person. The Council Member would need to disclose the donation and abstain from voting.

Public Comments: The public is encouraged to address City Council on any matter listed on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council on the day of the meeting, please fill out a speaker card provided at the door and submit it to City Clerk staff. You may also submit comments in writing by sending them to the City Clerk's Office at [email protected]. All written comments received by 12:00 p.m. the day of the City Council Meeting will be distributed to the City Council and made a part of the official record of the meeting. Written comments will not be read at the meeting, only the name of the person submitting the comment will be announced. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

Council Meeting Start Times: If there is a closed session or study session scheduled on the agenda, the regular meeting shall be scheduled to start at 5:00 p.m. and open session shall start at 6:00 p.m. If there is no closed session or study session scheduled on the agenda, the regular meeting shall be scheduled to start at 6:00 p.m.

Please Note: Staff reports and supplemental attachments are available for inspection at the office of the City Clerk in City Hall, during regular business hours 7:30 a.m. – 5:30 p.m., Monday – Thursday. Telephone: (562) 868-0511.

September 17, 2024: City Council Meeting Page 3 of 6

CALL TO ORDER

ROLL CALL

INVOCATION

PLEDGE OF ALLEGIANCE

INTRODUCTIONS

PRESENTATIONS

1. YOUTH LEADERSHIP ADVISORY COMMITTEE UPDATE
(PARKS & RECREATION)

2. HISTORICAL & COMMUNITY PRESERVATION ADVISORY COMMITTEE

UPDATE (COMMUNITY SERVICES)

CHANGES TO AGENDA

PUBLIC COMMENTS ON NON-AGENDA & NON-PUBLIC HEARING AGENDA ITEMS At this time, the general public may address the City Council on both non-agenda and nonpublic hearing agenda items. Comments relating to public hearing items will be heard during the public hearing. Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the City Council.

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST

PUBLIC FINANCING AUTHORITY, WATER UTILITY AUTHORITY, HOUSING

SUCCESSOR, SUCCESSOR AGENCY, AND CITY COUNCIL AGENDA
PUBLIC HEARING – NONE
OLD BUSINESS – NONE
REGULAR BUSINESS – NONE

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a Councilmember wishes to discuss should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.

September 17, 2024: City Council Meeting Page 4 of 6

PUBLIC FINANCING AUTHORITY

3. MINUTES OF THE AUGUST 22, 2024 PUBLIC FINANCING AUTHORITY

MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Approve the minutes as submitted.

4. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED

THROUGH THE CITY OF SANTA FE SPRINGS PUBLIC FINANCING AUTHORITY (PFA) (FINANCE)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Receive and file the report.

WATER UTILITY AUTHORITY

5. MINUTES OF THE AUGUST 22, 2024 WATER UTILITY AUTHORITY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Approve the minutes as submitted.

6. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED

THROUGH THE CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY (WUA) (FINANCE)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Receive and file the report.

HOUSING SUCCESSOR

7. MINUTES OF THE AUGUST 22, 2024 HOUSING SUCCESSOR MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Housing Successor:
1) Approve the minutes as submitted.

SUCCESSOR AGENCY

8. MINUTES OF THE AUGUST 22, 2024 SUCCESSOR AGENCY MEETINGS (CITY CLERK)
September 17, 2024: City Council Meeting Page 5 of 6
RECOMMENDATION: It is recommended that the Successor Agency:
1) Approve the minutes as submitted.

CITY COUNCIL

9. MINUTES OF THE AUGUST 22, 2024 ADJOURNED CITY COUNCIL MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.

10. REVISED SOCIAL MEDIA POLICY (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the revised City of Santa Fe Springs Social Media Policy; 2) Take such additional, related, action that may be desirable.

11. SECOND READING OF ORDINANCE NO. 1150 – AMENDING SECTIONS 155.091 (USES), 155.093 (DEVELOPMENT STANDARDS), 155.175.2 (USES) AND 155.175.4 (DEVELOPMENT STANDARDS) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING) OF THE SANTA FE SPRINGS MUNICIPAL CODE (COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Ordinance No. 1150:

AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING
SECTIONS 155.091 (USES), 155.093 (DEVELOPMENT STANDARDS), 155.175.2 (USES) AND 155.175.4 (DEVELOPMENT STANDARDS) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING) OF THE SANTA FE SPRINGS MUNICIPAL CODE.
2) Take such additional, related, action that may be desirable.

12. PROFESSIONAL SERVICES AGREEMENT FOR LOCAL HAZARD MITIGATION

PLAN UPDATE (FIRE)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Professional Services Agreement with Jacob Green & Associates and allocate $74,760 for the General Fund to update the City’s Local Hazard Mitigation Plan; and
September 17, 2024: City Council Meeting Page 6 of 6
2) Take such additional, related, action that may be desirable.

13. AUTHORIZATION TO ADVERTISE REQUEST FOR PROPOSALS (RFP) FOR THE

PARKS, RECREATION, AND COMMUNITY SERVICES MASTER PLAN
(PARKS & RECREATION)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize staff to advertise the Request for Proposals (RFP) for the development of the Parks, Recreation, and Community Services Master Plan, in accordance with the proposed bid schedule; and
2) Take such additional, related, action that may be desirable.

14. RESOLUTION NO. 9929 – ESTABLISHING THE CITY’S MAXIMUM

CONTRIBUTION OF MISCELLANEOUS AND SAFETY EMPLOYEES UNDER THE PUBLIC EMPLOYEES’ MEDICAL AND HOSPITAL CARE ACT (CITY MANAGER) RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 9929, establishing the City’s maximum contribution to medical insurance premiums under the Public Employees’ Medical and Hospital Care Act.

15. PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF SANTA FE

SPRINGS AND OLIVAREZ MADRUGA LAW ORGANIZATION, LLP (CITY

MANAGER)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the “Professional Services Agreement Between The City of Santa Fe Springs and Olivarez Madruga Law Organization, LLP (“OMLO”)” to act as the City Attorney on behalf of the City of Santa Fe Springs (“City”).

APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS
COUNCIL COMMENTS/AB1234 COUNCIL CONFERENCE REPORTING
Council member announcements; requests for future agenda items; conference/meetings reports. Members of the City Council will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).

ADJOURNMENT
I, Fernando N. Muñoz, Deputy City Clerk for the City of Santa Fe Springs hereby certify that a copy of this agenda has been posted no less than 72 hours at the following locations; City’s website at www.santafesprings.org; Santa Fe Springs City Hall, 11710 Telegraph Road; Santa Fe Springs City Library, 11700 Telegraph Road; and the Town Center Plaza (Kiosk), 11740 Telegraph Road.

CITY OF SANTA FE SPRINGS

MEETINGS OF THE PUBLIC FINANCING AUTHORITY,

WATER UTILITY AUTHORITY, HOUSING SUCCESSOR,

SUCCESSOR AGENCY, AND CITY COUNCIL
AGENDA
TUESDAY, SEPTEMBER 17, 2024
AT 6:00 P.M.

CITY HALL COUNCIL CHAMBERS
11710 TELEGRAPH ROAD
SANTA FE SPRINGS, CA 90670

CITY COUNCIL
Jay Sarno, Mayor
William K. Rounds, Mayor Pro Tem
Juanita Martin, Councilmember
Annette Rodriguez, Councilmember
Joe Angel Zamora, Councilmember

CITY MANAGER CITY ATTORNEY
René Bobadilla, P.E. Scott E. Porter

September 17, 2024: City Council Meeting Page 3 of 6

CALL TO ORDER

ROLL CALL

INVOCATION

PLEDGE OF ALLEGIANCE

INTRODUCTIONS

PRESENTATIONS

1. YOUTH LEADERSHIP ADVISORY COMMITTEE UPDATE
(PARKS & RECREATION)

2. HISTORICAL & COMMUNITY PRESERVATION ADVISORY COMMITTEE

UPDATE (COMMUNITY SERVICES)

CHANGES TO AGENDA

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST

PUBLIC FINANCING AUTHORITY, WATER UTILITY AUTHORITY, HOUSING

SUCCESSOR, SUCCESSOR AGENCY, AND CITY COUNCIL AGENDA
PUBLIC HEARING – NONE
OLD BUSINESS – NONE
REGULAR BUSINESS – NONE

September 17, 2024: City Council Meeting Page 4 of 6

PUBLIC FINANCING AUTHORITY

3. MINUTES OF THE AUGUST 22, 2024 PUBLIC FINANCING AUTHORITY

MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Approve the minutes as submitted.

4. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED

THROUGH THE CITY OF SANTA FE SPRINGS PUBLIC FINANCING AUTHORITY (PFA) (FINANCE)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Receive and file the report.

WATER UTILITY AUTHORITY

5. MINUTES OF THE AUGUST 22, 2024 WATER UTILITY AUTHORITY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Approve the minutes as submitted.

6. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED

THROUGH THE CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY (WUA) (FINANCE)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Receive and file the report.

HOUSING SUCCESSOR

7. MINUTES OF THE AUGUST 22, 2024 HOUSING SUCCESSOR MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Housing Successor:
1) Approve the minutes as submitted.

SUCCESSOR AGENCY

CITY COUNCIL

9. MINUTES OF THE AUGUST 22, 2024 ADJOURNED CITY COUNCIL MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.

12. PROFESSIONAL SERVICES AGREEMENT FOR LOCAL HAZARD MITIGATION

13. AUTHORIZATION TO ADVERTISE REQUEST FOR PROPOSALS (RFP) FOR THE

14. RESOLUTION NO. 9929 – ESTABLISHING THE CITY’S MAXIMUM

15. PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF SANTA FE

SPRINGS AND OLIVAREZ MADRUGA LAW ORGANIZATION, LLP (CITY

FOR ITEM NO. 3, PLEASE SEE ITEM NO. 9
ITEM # 4

CITY OF SANTA FE SPRINGS

PUBLIC FINANCING AUTHORITY AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Lana Dich, Director of Finance & Administrative Services SUBJECT: MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS

ISSUED THROUGH THE CITY OF SANTA FE SPRINGS PUBLIC

FINANCING AUTHORITY (PFA)
DATE: September 17, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Receive and file the report.

FISCAL IMPACT
None.

BACKGROUND/DISCUSSION
The Santa Fe Springs Public Financing Authority (PFA) is a City entity that has periodically issued debt for the benefit of the Santa Fe Springs community. The following is a brief status report on the debt instruments currently outstanding that were issued through the PFA.

Consolidated Redevelopment Project 2006-A Tax Allocation Bonds Financing proceeds available for appropriation at 7/31/2024 None Outstanding principal at 7/31/2024 $35,908,028
Bond Repayment
The former Community Development Commission (CDC) issued a number of tax allocation bonds before it was dissolved by State law effective February 1, 2012 which are administered by the City acting as Successor Agency under the oversight of the appointed Oversight Board. The Successor Agency no longer receives tax increment.

CITY COUNCIL AGENDA REPORT – MEETING OF September 17, 2024 Monthly Report on the Status of Debt Instruments Issued through the City of Santa Fe Springs Public Financing Authority (PFA)

Page 2 of 3 ends

Instead, distributions from the Redevelopment Property Tax Trust Fund (RPTTF) are received based on approved obligations. It is anticipated that sufficient allocations from the RPTTF will continue to be made to the Successor Agency to meet ongoing debt service obligations.

Unspent Bond Proceeds
Under an approved Bond Expenditure Agreement, unspent bond proceeds of the former CDC in the amount of approximately $19 million were transferred to the City in July 2014.

The funds are to be spent in accordance with the original bond documents. The unspent proceeds continue to be a source of funding within the City’s capital improvement program (CIP).
2016 Bond Refunding
In July 2016, the Successor Agency issued its 2016 Tax Allocation Refunding Bonds, which paid off several bond issuances of the former CDC. The bonds were originally issued through the Public Financing Authority and included the 2001 Series A, 2002 Series A, 2003 Series A, the current interest portion of the 2006 Series A, and 2006 Series B bond issuances.
2017 Bond Refunding
In December 2017, the Successor Agency issued its 2017 Tax Allocation Refunding Bonds, which paid off the 2007 Tax Allocation Bonds of the former CDC. The 2007 Bonds were originally issued through the Public Financing Authority.

ANALYSIS
The report is presented for informational purposes only.

ENVIRONMENTAL
N/A

SUMMARY/NEXT STEPS
The Successor Agency will continue to request sufficient distributions from the RPTTF to make required bond payments through maturity on September 1, 2028.

ATTACHMENT(S):

None.

CITY COUNCIL AGENDA REPORT – MEETING OF September 17, 2024 Monthly Report on the Status of Debt Instruments Issued through the City of Santa Fe Springs Public Financing Authority (PFA)

Page 3 of 3 ends

ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

FOR ITEM NO. 5, PLEASE SEE ITEM NO. 9
ITEM # 6

CITY OF SANTA FE SPRINGS

WATER UTILITY AUTHORITY AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Lana Dich, Director of Finance
SUBJECT: MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS

ISSUED THROUGH THE CITY OF SANTA FE SPRINGS WATER UTILITY

AUTHORITY (WUA)
DATE: September 17, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Receive and file the report.

FISCAL IMPACT
None.

BACKGROUND/DISCUSSION
The Santa Fe Springs Water Utility Authority (WUA) is a City entity that has issued debt for the benefit of the Santa Fe Springs community. The following is a brief status report on the debt instruments currently outstanding that were issued through the WUA.

Water Revenue Bonds, 2013
Financing proceeds available for appropriation at 7/31/2024 None Outstanding principal at 7/31/2024 $6,890,000
Water Revenue Bonds, 2018
Financing proceeds available for appropriation at 7/31/2024 None Outstanding principal at 7/31/2024 $395,000
In May 2013 the Water Utility Authority issued the 2013 Water Revenue Bonds in the amount of $6,890,000. The bonds refunded the existing 2003 Water Revenue Bonds CITY COUNCIL AGENDA REPORT – MEETING OF September 17, 2024 Monthly Report on the Status of Debt Instruments Issued through the City of Santa Fe Springs Water Utility Authority (WUA)

Page 2 of 2 ends

ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

(issued through the Public Financing Authority) and provided additional funds for water improvement projects in the amount of $2,134,339. The funds were restricted for use on water system improvements. In August 2013 the Water Utility Authority Board appropriated the proceeds for the Equipping Water Well No. 12 Project and all proceeds were since used on this project.

In January 2018 the Water Utility Authority issued the 2018 Water Revenue Bonds in the amount of $1,800,000. The bonds refunded the existing 2005 Water Revenue Bonds (issued through the Public Financing Authority). No additional funds were raised through the issuance of the 2018 Water Revenue Bonds.

The WUA was formed in June of 2009. Water revenue bonds issued prior to this date were issued through the City of Santa Fe Springs Public Financing Authority.

ANALYSIS
The report is presented for informational purposes only.

ENVIRONMENTAL
N/A

SUMMARY/NEXT STEPS
The WUA budget includes sufficient appropriations and adequate revenues are expected to be collected to meet the debt service obligations associated with the 2013 and 2018 Water Revenue Bonds.

ATTACHMENT(S):

None.

FOR ITEM NO. 7, PLEASE SEE ITEM NO. 9
FOR ITEM NO. 8, PLEASE SEE ITEM NO. 9
ITEM # 9

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Fernando N. Muñoz, CMC, Acting City Clerk

SUBJECT: MINUTES OF THE AUGUST 22, 2024 ADJOURNED CITY COUNCIL

MEETINGS
DATE: September 17, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Approve the minutes as submitted.

FISCAL IMPACT
N/A

BACKGROUND
Staff has prepared minutes for the following meeting:
 Adjourned Council Meeting of August 22, 2024.

ANALYSIS
N/A

ENVIRONMENTAL
N/A

DISCUSSION
N/A
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 17, 2024 Minutes of the Budget Workshop Special City Council Meetings Page 2 of 2

SUMMARY/NEXT STEPS
N/A
ATTACHMENT(S):

A. August 22, 2024 Meeting Minutes
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

APPROVED:

MINUTES OF THE ADJOURNED SPECIAL MEETINGS OF THE

CITY COUNCIL
August 22, 2024

CALL TO ORDER
Mayor Sarno called the meeting to order at 5:00 p.m.

ROLL CALL
Members present: Councilmembers/Directors: Martin, Rodriguez, Zamora, Mayor Pro Tem/Vice Chair Rounds, and Mayor/Chair Sarno.

MEMBERS ABSENT: None
PUBLIC COMMENTS ON CLOSED SESSION: None

1. CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code section 54956.9(d)(2):

One case

2. CLOSED SESSION

PUBLIC EMPLOYMENT
(Pursuant to California Government Code Section 54957(b)(1)) TITLE: City Manager Evaluation
Mayor Sarno recessed the meeting at 5:01 p.m.

Mayor Sarno reconvened the meeting at 6:02 p.m.

CLOSED SESSION REPORT
Deputy City Clerk, Scott E. Porter provided the following closed session report: Direction was given to staff and no reportable action was taken.

INVOCATION
Councilmember Rodriguez led the invocation.

PLEDGE OF ALLEGIANCE
Members of the Youth Leadership Committee led the pledge of allegiance.

INTRODUCTIONS
Mayor Sarno introduced the following representatives from the Chamber of Commerce:

1. Ross Gile – DigiCal Web Designs & Embroidery Goods

2. Nico Shubin – Serv-Wel Disposal & Recycling
Minutes of the Adjourned August 22, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

Page 2 ends

PRESENTATIONS

3. RECOGNITION OF BEAUTIFICATION AWARD WINNERS
(COMMUNITY SERVICES)

4. SOCIAL MEDIA ANALYTICS (COMMUNITY SERVICES)

CHANGES TO AGENDA
City Manager, René Bobadilla announced that a revised version of Item No. 10 was provided to Council to replace the one that was included in the original agenda packet.

PUBLIC COMMENTS
Lee Squire and Stella Bastida spoke during Public Comments.

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
None

PUBLIC FINANCING AUTHORITY, WATER UTILITY AUTHORITY, HOUSING

SUCCESSOR, SUCCESSOR AGENCY, AND CITY COUNCIL

OLD BUSINESS

5. APPROVE PROFESSIONAL SERVICE AGREEMENT WITH INFOSEND, INC. FOR

PRINT AND MAIL SERVICES FOR WATER UTILITY BILLING (FINANCE) RECOMMENDATION: It is recommended that the City Council:
1) Authorize the City Manager to execute a two-year Water Utility billing services agreement with InfoSend, Inc. (InfoSend) for FY 2024-25 through FY 2026-27; and 2) Authorize the City Manager to approve extension options for FY 2027-28 through FY 2028-29 of the agreement, if needed.

City Manager, René Bobadilla provided a brief introduction on Item No. 5. Other vendors were not able to fulfill the requirements, so staff opted to choose InfoSend, Inc.

It was moved by Mayor Pro Tem Rounds, seconded by Councilmember Rodriguez, to authorize the City Manager to execute a two-year Water Utility billing services agreement with InfoSend, Inc. (InfoSend) for FY 2024-25 through FY 2026-27, and authorize the City Manager to approve extension options for FY 2027-28 through FY 2028-29 of the agreement, if needed, by the following vote:

Ayes: Martin, Rodriguez, Zamora, Rounds, Sarno
Nayes: None

Absent: None
Recused: None

6. AMENDMENT NO. 1 TO FACILITY USE AGREEMENT FOR ATHLETIC FIELDS AND

FACILITIES WITH METROPOLITAN LITTLE LEAGUE TO INCLUDE ENFUEGOU FOR Minutes of the Adjourned August 22, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

Page 3 ends

FALL RECREATION BASEBALL PROGRAM AND FIELD RENOVATIONS (PARKS &

RECREATION)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Amendment No. 1 amending the Facility Use Agreement for Athletic Fields and Facilities with Metropolitan Little League to include EnFuegoU for fall recreation baseball program and field renovations; and
2) Take such additional, related action that may be desirable.

City Manager, René Bobadilla stated that EnFuegoU would provide maintenance renovations. Councilmember Zamora inquired if there will be an increase in traffic. City Manager Bobadilla stated that they are partnering alongside neighboring school districts to ensure there is no hindrance to school traffic or operations. Council made additional comments about the benefits of expanding sport related offerings for children in the city.

It was moved by Councilmember Zamora, seconded by Councilmember Martin, to adopt Amendment No. 1 amending the Facility Use Agreement for Athletic Fields and Facilities with Metropolitan Little League to include EnFuegoU for fall recreation baseball program and field renovations, and take such additional, related action that may be desirable, by the following vote:

Ayes: Martin, Rodriguez, Zamora, Rounds, Sarno
Nayes: None

Absent: None
Recused: None

Such approval will also waive the reading of any ordinance.

PUBLIC FINANCING AUTHORITY

7. MINUTES OF THE JUNE 4 AND JULY 16, 2024 PUBLIC FINANCING AUTHORITY

MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Approve the minutes as submitted.

8. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED THROUGH

THE CITY OF SANTA FE SPRINGS PUBLIC FINANCING AUTHORITY (PFA) (FINANCE)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Receive and file the report.

Minutes of the Adjourned August 22, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

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WATER UTILITY AUTHORITY

9. MINUTES OF THE JUNE 4 AND JULY 16, 2024 WATER UTILITY AUTHORITY

MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Approve the minutes as submitted.

10. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED THROUGH

THE CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY (WUA) (FINANCE) RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Receive and file the report.

HOUSING SUCCESSOR

11. MINUTES OF THE JUNE 4 AND JULY 16, 2024 HOUSING SUCCESSOR MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Housing Successor:
1) Approve the minutes as submitted.

SUCCESSOR AGENCY

12. MINUTES OF THE JUNE 4 AND JULY 16, 2024 SUCCESSOR AGENCY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Successor Agency:
1) Approve the minutes as submitted.

CITY COUNCIL

13. MINUTES OF THE JUNE 4 AND JULY 16, 2024 REGULAR AND SPECIAL CITY

COUNCIL MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.

14. PURCHASE OF FIREFIGHTER STRUCTURAL SAFETY EQUIPMENT (TURNOUTS) (FIRE)
RECOMMENDATION: It is recommended that the City Council:

Minutes of the Adjourned August 22, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

Page 5 ends

1) Award of purchase to Municipal Emergency Services for $132,140.14 for nineteen (19) complete sets of firefighter safety turnout gear and associated structural fire protective equipment; and
2) Take such additional, related, action that may be desirable.

15. CALIFORNIA STATE LIBRARY GRANT AWARDS FOR EBOOKS FOR ALL AND

PLAY FOR ALL-POP UP AND PLAY PROGRAMS AT THE SANTA FE SPRINGS CITY

LIBRARY (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Approve and authorize the Director of Community Services to execute the agreements for eBooks for All and Play for All- Pop Up and Play grant awards by the California State Library; and
2) Approve the recognition of $35,064 in grant funds awarded by the California State Library, with $12,000 allocated for the eBooks for All program and $23,064 allocated for the Play for All Grant; Pop Up & Play Program, and authorize the deposit of these funds into the Library & Cultural Services Administration's State Grants/Subventions revenue account (No. 10105699-442000); and
3) Approve an increase in expense authority by $35,064 in the Library & Cultural Services Administration's Audio-Visual expenditure account (No. 10105699-523010) to allow for the expenditure of the grant funds; and
4) Take such additional, related, action that may be desirable.

16. CITY-WIDE BRANDING SERVICES REQUEST FOR PROPOSALS
(COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the issuance of a City-Wide Branding Services Request for Proposals (Branding RFP) for the development of a new City brand and branding guide; and 2) Take such additional, related, action that may be desirable.

17. CITY WEBSITE DEVELOPMENT REQUEST FOR PROPOSALS
(COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the issuance of a City Website Development Request for Proposals (Website RFP) for the creation of a new City Website; and 2) Take such additional, related, action that may be desirable.

Minutes of the Adjourned August 22, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

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18. AGREEMENT AMENDMENT NO. 1 WITH T&L ENTERPRISES, INCORPORATED (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Approve Agreement Amendment No. 1 with T&L Enterprises, Inc. for vending machine provision and operations; and
2) Authorize the City Manager, or City Manager’s Designee, to execute any future amendments to the Agreement with T&L Enterprises, Inc.; and 3) Take such additional, related, action that may be desirable.

19. RESOLUTION NO. 9924 – APPROVING BLANKET AUTHORITY TO FILE

APPLICATIONS FOR MEASURE A GRANT FUNDS (PARKS & RECREATION) RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 9924 approving blanket authority to file applications for Measure A grant funds; and
2) Take such additional, related action that may be desirable.

20. POLICE SERVICES STAGING FACILITY STORM DAMAGE – EMERGENCY

REPAIRS UPDATE (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Pursuant to Santa Fe Springs Municipal Code Section 34.23 and California Public Contract Code Section 22050, by a four-fifths vote authorize continuing the repairs without competitive bidding; and
2) Take such additional, related action that may be desirable.

21. FIRE STATION APPARATUS BAY DOORS REPLACEMENT – FINAL PAYMENT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Final Payment to GMAT, Inc. dba: Inland Overhead Door Co. of Colton, California for $27,620.00 (Less 5% Retention); and
2) Approve the final contract amount with GMAT, Inc. dba: Inland Overhead Door Co. in the amount of $234,400.00, including the aggregate change order amount of $25,400.00; and
3) Take such additional, related action that may be desirable.

Minutes of the Adjourned August 22, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

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22. AUTHORIZING ISSUING ANNUAL BLANKET PURCHASE ORDERS TO ZUMAR INDUSTRIES, INC. AND PACIFIC PRODUCTS AND SERVICES, LLC, FOR TRAFFIC

AND STREET SIGNS, RELATED ITEMS (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Authorizing awarding an annual blanket purchase orders to Zumar Industries, Inc. (Zumar) in the not-to-exceed amount of $50,000 per fiscal year for three (3) years; and
2) Authorizing awarding an annual blanket purchase orders to Pacific Products and Services, LLC (Pacific) in the not-to-exceed amount of $50,000 per fiscal year for three (3) years; and
3) Authorize the City Manager to take any further necessary actions regarding this matter.

23. JOINT TRANSFER TAX (RESOLUTION NO. 9926)
(COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Consider adopting the attached Joint Tax Transfer (Resolution No. 9926); or 2) Take such additional, related action that may be desirable.

24. ORDINANCE NO. 1147 – AMENDING CHAPTER 119 (RESERVED) OF TITLE 11 (BUSINESS REGULATIONS) OF THE SANTA FE SPRINGS MUNICIPAL CODE TO

ESTABLISH PROCEDURES RELATED TO SPECIAL EVENT PERMITS AND

DETERMINE THAT THE ACTION IS EXEMPT UNDER CEQA
(COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Find and determine that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3); and 2) Waive further reading and introduce Ordinance No. 1147 by title, amending Chapter 119 (Reserved) of Title 11 (Business Regulations) of the Santa Fe Springs Municipal Code; and
3) Take such additional, related, action that may be desirable.

25. SECOND READING OF ORDINANCE NO. 1143, TO AMEND SECTIONS 155.865 (APPEAL AND EFFECTIVE DATE) AND 155.866 (CITY COUNCIL TO HEAR APPEAL) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING), OF THE SANTA FE

SPRINGS MUNICIPAL CODE (COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:

Minutes of the Adjourned August 22, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

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1) Adopt Ordinance No. 1143:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS AMENDING SECTIONS 155.865 (APPEAL AND EFFECTIVE DATE) AND 155.866 (CITY COUNCIL TO HEAR APPEAL) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING), OF THE SANTA FE SPRINGS MUNICIPAL CODE.
2) Take such additional, related, action that may be desirable.

26. SECOND READING OF ORDINANCE NO. 1145 – AMENDING SECTIONS 155.062, 155.380, 155.450, 155.456, 155.460, 155.461, 155.535, AND 155.637, AND REPLACE SECTIONS 155.385 THROUGH 155.404 (NONCONFORMING USES) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING), OF THE SANTA FE SPRINGS MUNICIPAL CODE, AND TO AMEND SECTION 157.03 WITHIN TITLE 15 (LAND USE), CHAPTER 157 (WIRELESS TELECOMMUNICATIONS FACILITIES), OF THE SANTA FE

SPRINGS MUNICIPAL CODE
(COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Ordinance No. 1145:

AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS AMENDING
SECTIONS 155.062, 155.380, 155.450, 155.456, 155.460, 155.461, 155.535, AND 155.637, AND REPLACING SECTIONS 155.385 THROUGH 155.404 (NONCONFORMING USES) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING), AND AMENDING SECTION 157.03 WITHIN TITLE 15 (LAND USE), CHAPTER 157 (WIRELESS TELECOMMUNICATIONS FACILITIES), OF THE SANTA FE SPRINGS MUNICIPAL CODE.
2) Take such additional, related action that may be desirable.

27. BUDGET REVISION – HOUSING ELEMENT OVERAGES
(COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Approve a revision to the original Targeted Zoning Code Amendments budget to cover time and material needed to address the California Housing and Community Development (HCD) comments on the City’s 2021-2029 Housing Element; and 2) Additional appropriation in the amount of $18,000 to cover the overages for the additional work needed to address HCD comments; and
3) Take such additional, related action that may be desirable.

Minutes of the Adjourned August 22, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

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28. ON-CALL PROFESSIONAL ENVIRONMENTAL CONSULTING SERVICES – AWARD

OF CONTRACT TO ECORP, ECOTIERRA, EPD SOLUTIONS, SAGECREST PLANNING+ENVIRONMENTAL, T&B PLANNING, AND UES (COMMUNITY

DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Professional Services Agreements with ECORP, EcoTierra, EPD Solutions, Sagecrest Planning+Environmental, T&B Planning, and UES for On-Call Professional Environmental Consulting Services; and
2) Take such additional, related action that may be desirable.

29. APPROVE AN APPROPRIATION ADJUSTMENT AND AWARD PROFESSIONAL

GRANT CONSULTING SERVICES TO STEARNS, CONRAD & SCHMIDT
CONSULTING ENGINEERS, INC. (SCS ENGINEERS)
(COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Approve an appropriation adjustment to recognize the $350,000 Equitable Community Revitalization Grant (ECRG) from the Department of Toxic Substance Control (DTSC).
2) Award a contract to SCS Engineers for professional grant consulting services for the ECRG Round 2 Cleanup Workplan Assistance (CWA); and
3) Take such additional, related action that may be desirable.

30. ORDINANCE NO. 1149 RELATING TO CITY COUNCIL REORGANIZATION (CITY ATTORNEY)
RECOMMENDATION: It is recommended that the City Council:
1) Read by title only, and waive further reading, Ordinance No. 1149:

AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS ADDING SECTION 30.22 TO CHAPTER 30 (CITY COUNCIL) OF TITLE III (ADMINISTRATION) OF THE

SANTA FE SPRINGS MUNICIPAL CODE RELATING TO CITY COUNCIL

REORGANIZATION
2) Take such additional, related, action that may be desirable.

Council made comments on Item No. 30.

It was moved by Councilmember Zamora, seconded by Councilmember Rodriguez, to approve the consent calendar, by the following vote:

Minutes of the Adjourned August 22, 2024 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

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Ayes: Martin, Rodriguez, Zamora, Rounds, Sarno
Nayes: None

Absent: None
Recused: None

APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS
None
COUNCIL COMMENTS/AB1234 COUNCIL CONFERENCE REPORTING
Councilmember Zamora talked about the opening of the Aquatic Center.

Councilmember Martin talked about the partnership between EnFuegoU and about the Aquatic Center opening.

Councilmember Rodriguez talked about the Aquatic Center opening and about coming together for the future of the City.

Mayor Pro Tem Rounds talked about the Beautification Awards and well attended concerts at Heritage Park.

Mayor Sarno talked about the Potato Bake event and thanked Maggie’s Pub for donating the potatoes. He also commended City Manager Bobadilla for assisting in apprehending a mail thief.

ADJOURNMENT
Mayor Sarno adjourned the meeting at 7:11 p.m.
_____________________
Jay Sarno
Mayor
ATTEST:
_____________________
Fernando N. Muñoz Date
Deputy City Clerk
ITEM # 10

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Maricela Balderas, Director of Community Services

SUBJECT: REVISED CITY SOCIAL MEDIA POLICY
DATE: September 17, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Approve the revised City of Santa Fe Springs Social Media Policy; and 2) Take such additional, related, action that may be desirable.

FISCAL IMPACT
There is no impact to the General Fund.

BACKGROUND
In 2014, the City of Santa Fe Springs began using social media platforms like Facebook to enhance engagement, communication, and interaction with its community. To manage potential risks, the city developed and implemented its first Social Media Policy. As social media platforms became popular, the City revised and adopted an updated policy in 2019.

However, since the 2019 update, social media and legal requirements have evolved alongside shifts in how residents engage with the City through these platforms. These changes make it necessary to update the policy further to ensure its continued relevance and effectiveness.

ANALYSIS
The City of Santa Fe Springs recognizes the ever-growing importance of social media as a tool for communication and public engagement. Since adopting the current Social Media CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 17, 2024

REVISED CITY SOCIAL MEDIA POLICY

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Policy, there have been significant changes in the social media landscape, both in terms of platform capabilities and how residents interact with public agencies. Additionally, there have been notable legal developments regarding data privacy, public records retention, and standards for online communication, all of which impact the City’s social media practices.

The revised Social Media Policy aims to address these changes by providing updated guidelines that ensure compliance with evolving legal requirements, such as the California Public Records Act, and safeguarding the City against potential data breaches and inappropriate content risks. It also includes protocols for emergency communications and handling public inquiries and comments on City-managed platforms, fostering a more consistent and transparent approach to online engagement.

Furthermore, the proposed updates reflect new best practices for managing social media, incorporating strategies to maximize the reach and effectiveness of City communications.

This includes allowing staff to collaborate and share posts from specified “Partner Social Media Accounts,” like the Whittier Police Department, with information directly affecting the Santa Fe Springs community. These revisions are intended to better align the City’s online presence with its overall communications strategy, allowing for more practical information dissemination and community engagement.

City staff has thoroughly reviewed the proposed policy and consulted with the City Attorney and Information Technology staff to ensure the proposed revisions comply with current regulations and best practices. Adopting the revised Social Media Policy will position the City to more effectively utilize social media as a critical component of its communication and outreach efforts while ensuring responsible management of these platforms in line with legal obligations and community expectations.

ENVIRONMENTAL
N/A

DISCUSSION
N/A

SUMMARY/NEXT STEPS
Adopting an updated Social Media Policy is crucial for the City to stay aligned with evolving digital communication trends, meet legal standards, handle crises efficiently, foster community engagement, and ensure transparency. Once approved, the revised policy will take effect immediately, enabling City staff to further improve digital communications with the community.

CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 17, 2024

REVISED CITY SOCIAL MEDIA POLICY

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ATTACHMENT(S)
A. Social Media Policy
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

Section: 2-1.12

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(Policy/Social Media)

ATTACHMENT A

CITY OF SANTA FE SPRINGS

POLICY MANUAL
Subject: Social Media Policy
Adopted: May 8, 2014
Amended: September 17, 2024
______________________________________________________________________

1. Purpose
The purpose of this policy is to institute guidelines for the use of Social Media by the City of Santa Fe Springs (“City”).

The intended purpose of establishing official Social Media accounts for the City and using Social Media platforms is to disseminate accurate and consistent information about the City from the City to its residents, businesses, and visitors. The City supports the use of Social Media as an additional communication tool that informs and educates the public, maximizes the promotion of the City and its departments as well as City services, programs, events, engages the community, and maintains public trust.

The City intends for the use of its Social Media accounts to relate solely to matters of City business and does not in any way intend to, nor does it in fact, create any general public forum.

The City has an overriding interest in protecting the integrity of information Posted on its Social Media accounts and deciding what is “announced” or “spoken” on behalf of the City on Social Media accounts. This policy is intended to maintain the integrity of the City’s presence in Social Media and to ensure that Social Media is used appropriately and within City guidelines. This is to mitigate associated risks stemming from improper use of Social Media technology where possible.

2. Definitions
“Authorized User” means a City of Santa Fe Springs employee, intern, or approved contractor, who has been granted authorization by the Department Director overseeing the applicable City Social Media Accounts to access one or more of the City of Santa Fe Springs’ Social Media Pages/Accounts.

Section: 2-1.12

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(Policy/Social Media)
"City(‘s) Social Media Account" means specific Social Media Accounts which the City establishes and maintains, and over which it has control as to all Postings, except for advertisements or hyperlinks by the Social Media account's owners, vendors, or partners. "Comment" means information, opinions, articles, pictures, videos, hyperlinks, or any other form of content or communication Posted on any official City Social Media Account by someone other than the City in response to or as a result of content shared or Posted by the City.
“Department Director” means the appointed City staff who oversees and manages a specific department within the City of Santa Fe Springs (for example, the Department of Community Services or the Department of Public Works). A Department Director is responsible for planning, organizing, directing, and coordinating the activities and operations of their department.
“Partner Social Media Account” means any entity or organization which can be defined as one of the following:
 Other governmental agency; or
 Entities with which the City has an existing formal, contractual relationship; or
 Educational institutions operating within the City.
"Post" means the information, articles, pictures, videos, hyperlinks, or any other form of content or communication disseminated by the City on any official City Social Media Account.
"Social Media" means an electronic service or account, or electronic content created and electronically shared by individuals, using accessible and interactive publishing technologies through and on the internet. Social Media uses many technologies and platforms, including social networking, blogs, wikis, photo and video sharing, podcasts, and more. Examples of Social Media include, but are not limited to, Facebook, Instagram, Blogs, RSS, YouTube, LinkedIn, and Nextdoor.
“Social Media Administrator” means the person(s) who are designated to manage and oversee the City’s Social Media Account(s) including, but not limited to, Social Media Account creation and development, content creation and communications, monitoring and analytics, and policy compliance and enforcement.

Section: 2-1.12

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(Policy/Social Media)
“Social Media Content” means any materials, documents, photographs, graphics, text, and other information that is created, Posted, distributed, or transmitted using Social Media internet accounts or Social Media networks.
“Social Media Management Platform” means a secure web-based tool that allows for the management of multiple Social Media Accounts across various departments and devices.

Examples include, but are not limited to, Hootsuite and Sprout Social. “Troll” means a commonly referenced Social Media term for an online bully that deliberately tries to offend, cause trouble, or directly attack Social Media users and/or other entities by Posting derogatory, misleading, and/or incorrect information on Social Media.

3. Applicability
This policy applies to all City employees, interns, volunteers, consultants, service providers, and contractors acting in an official capacity and when communicating with the public on behalf of the City. All City Authorized Users are expected to fully comply with relevant law, policies, and Social Media terms of service when utilizing Social Media Accounts.

4. Responsibility
A. City Manager – Only the City Manager has the authority to approve the establishment, deletion, or inactivation of any and all City Social Media Accounts.

B. Department Directors – Within the terms of this policy, Department Directors have the authority to determine the content to be Posted or shared on the City’s Social Media Accounts related to their respective departments. Department Directors must coordinate such content with the Social Media Administrator for the development of content Posted on behalf of their department. Department Directors may appoint employee(s) to work directly with the Social Media Administrator to Post on behalf of their department.

C. Designated Administrator(s) for Social Media Account(s) – The City Manager shall designate one or more persons (“Social Media Administrator(s)”) who shall perform the administrative duties and manage the Social Media Account(s) and be responsible for overseeing the City’s Social Media Accounts and/or the City’s Social Media Management Platform. The Social Media Administrator(s) shall be responsible for developing, Posting, and monitoring content on behalf of the City and City departments and ensuring Posts comply with the branding guide adopted by the City Council on all City Social Media Accounts. The Social Media Administrator(s) shall review and approve all Posted content and review and monitor Comments, directing messages requesting responses from the City as appropriate. Additionally, Social Media Administrator(s) are Section: 2-1.12

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(Policy/Social Media)
responsible for enforcing this Social Media Policy, and will serve as a Social Media point of contact for all departments. The Social Media Administrator(s) shall be responsible for providing their login and password information, for all Social Media Account(s), each time a new login or password is created and or reset.

D. Information Technology Division (IT) – IT will work closely with the Social Media Administrator to maintain security and access to all adopted City Social Media Accounts and keep updated records of all login and password information for recovery and access due to staff changes or authority granted. IT will be responsible for resetting all passwords in the event an account has been compromised if the Social Media Administrator is not available.

5. General Policy
A. The City’s official website will be the City’s primary source and means of internet communication.

B. To the extent possible, City Social Media Accounts should link back to the official City website for announcements, forms, documents, online services, inquiries, public records requests, and other information necessary to conduct business with the City.

C. Information Posted by the City on City Social Media Accounts will supplement and not replace required notices and standard methods of communication.

D. The official City Social Media Accounts are an expansion of the City’s information networks and are governed by City policies.

E. City Social Media Accounts should make clear that they are maintained by the City and state that they follow the City’s Social Media Policy and Social Media hosts’/providers’ terms of service.

F. City Social Media Accounts are subject to the California Public Records Act.

Any content maintained in a Social Media format related to City business, including a list of subscribers, all Comments, Posted communication(s), and communication(s) submitted for Posting, may be a public record subject to public disclosure.

G. All City Social Media Account content shall be retained for a minimum of two years and longer if required by the City’s records retention schedule. This includes, but is not limited to, all Posts and Comments, even if later deleted.

H. All City Social Media Accounts shall utilize City contact information (e.g., @santafesprings.gov) for account setup, monitoring, and access. The use of personal email accounts or personal phone numbers is prohibited to set up a City Social Media Account. When the Social Media platform requires an individual’s name and or email Section: 2-1.12

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(Policy/Social Media)
associated with the account, the creator of the account shall obtain an approved name and or email from the Department Director overseeing the applicable City Social Media Account.

I. Photos Posted by the City on City Social Media Accounts shall be those where the City has obtained signed releases from the persons depicted in the photograph or taken at public City events, programs, or activities where “Notice of Photography” signs have been displayed. Use of photographs taken at public City events, programs, or activities is consistent with the current practice for use in City marketing materials.

J. Employees representing the City and Posting content on behalf of the City on City Social Media Accounts must always conduct themselves as a representative of the City and observe all City policies. Social Media Administrator(s) will review all content to determine if it is appropriate or must be edited prior to Posting.

K. The Social Media Administrator(s) will monitor content on City Social Media Accounts to ensure adherence to City’s Social Media Policy, and in the interest and goals of the City on an ongoing basis.

L. All Social Media Posts and Comments are limited only to official City or Partner Social Media Accounts that support City business or operations in alignment with the City’s Social Media Policy.

M. Authorized Users are not to engage, respond, or Comment to Posts or Comments made on non-City or non-Partner Social Media Accounts, forums, or sites that do not follow the City’s Social Media Policy.

N. In the event of a declared “local emergency” by the Director of Emergency Services of the Disaster Council (S.F.S.M.C. §36), management and oversight of all City Social Media will be handled by the Director and or the Assistant Director of Emergency Services. This includes the ability to Post critical notices and updates across all available City Social Media Accounts, as needed.

O. All City social media accounts must be accessible and usable by people with the widest range of capabilities possible, including the integration of captions on videos. It is the responsibility of the social media administrator to ensure social media content is fully accessible regardless of platform functionality.

6. Social Media Account Management and Content
A. Social Media Accounts approved for official use by the City include, but are not limited to, Facebook, Instagram, YouTube, LinkedIn, and Nextdoor. Not all forms of Social Media are appropriate for use by the City and any Social Media Account established on behalf of the City must be approved by IT staff, to ensure network security, Section: 2-1.12

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(Policy/Social Media)
and then by the City Manager. Consideration shall be given to the City’s security, and the overall nature, theme, and suitability for use for City purposes.

B. Approved City Social Media Accounts must provide a mechanism for disabling any feature permitting Comments or Posts by members of the public or any individual not authorized to Post on behalf of the City.

C. The City’s Social Media Accounts are to be used for informational purposes and all content must pertain to the City and/or City business, programs, services, activities, or events.

D. City Social Media Accounts shall be managed consistent with all applicable laws including, but not limited to, the First Amendment, the Brown Act, the Political Reform Act, and the California Elections Code. Members of the City Council and City Commissions and Committees shall not Post or respond to any Posts, Comments, or publications on any City Social Media Account, or use any City Social Media Account to blog or engage in serial meetings, or otherwise discuss, deliberate, or express opinions on any issue within the subject matter jurisdiction of the Council/Commission/Committee, or for any political purpose.

E. Acceptable content includes, but is not limited to: 1) text, 2) graphics, 3) hyperlinks, and 4) photos and videos.

F. Posts must contain information that is freely available to the public and not be confidential as defined by any City policy or state or federal law.

G. City Social Media Account Posts and content must only reflect the views and positions of the City. Posting of anyone’s personal views or concerns is prohibited and may result in disciplinary action up to and including termination of the employee.

H. Any employee authorized to Post on the City’s Social Media accounts shall use their best judgment in Posting on the City’s behalf and shall always comply with this policy. This specifically applies to Postings on Instagram and/or Facebook “Stories”. All other content must be approved prior to Posting.

I. Content in any Post made on behalf of the City shall not specifically refer to any City vendor, supplier, customer, contractor, employee, official, or resident, without the approval of the Department Director overseeing the applicable City Social Media Account(s).

Section: 2-1.12

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(Policy/Social Media)
J. Any employee authorized to Post on the City’s Social Media accounts shall review, be familiar with, and comply with this policy.

K. The following Social Media Comment and Content Moderation Policy must be displayed or linked on any City Social Media account. Any moderation or deletion of Social Media account content, including Comments, must follow this policy. Comments may not be deleted solely for being critical of the City or a City official. Comments may also not be deleted based on the viewpoint expressed.

Section: 2-1.12

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(Policy/Social Media)

7. Policy Applicable to the Public Visiting City’s Social Media Accounts This Social Media Policy shall be linked on all official City Social Media Accounts and the following shall be posted or linked on each landing page:

THIS SOCIAL MEDIA ACCOUNT IS DESIGNATED AS A LIMITED PUBLIC FORUM TO DISCUSS THE BUSINESS OF THE CITY OF SANTA FE SPRINGS.

The purpose of the City of Santa Fe Springs’ Social Media Accounts is to share news, information, and updates regarding the activities, policies, and programs of the City. However, the information and content contained in the City’s Social Media Accounts is only intended to supplement, not to replace, the information available through official City channels, in general, and the City’s official website.

If you are a reporter, please direct your inquiries to the City’s Public Information Officer at (562) 692-0261. We do not Post nor respond to reporters’ questions on the City’s Social Media Accounts.

The City is not responsible for Comments, remarks, messages, or other material Posted to its Social Media Accounts by the public and does not, in any way, guarantee, ensure, or warrant the content, accuracy, or use of Social Media content from anyone else. The City specifically disclaims all liability for claims or damages that may result from any Posting on the City’s Social Media Accounts.

Opinions expressed on the City’s Social Media Accounts are those of the person Posting and do not necessarily reflect the opinions, practices, or policies of the City. In no event shall the City be liable to you or anyone else for any decision made or action taken in reliance on information on the City’s Social Media Accounts.

By accessing, viewing and/or Posting content to the City’s Social Media Accounts, you accept, without limitation or qualification, these terms and conditions of use, as well as any other terms of use required by the companies that own and operate the Social Media accounts. If you do not agree to the terms of this Policy, do not view or Post any content. Your use of the City’s Social Media Accounts is deemed acceptance of these terms and conditions and to have the same effect as if you had physically signed an agreement.

These terms and conditions are in addition to the third-party policies, terms, and conditions of any Social Media provider (e.g., Facebook, Instagram, LinkedIn, YouTube, etc.). The City is subject to the terms of use for this account by the provider. The City does not control the terms and conditions of the Social Media provider.

Your Comments Are Public and Reviewed
The City’s Social Media Accounts are public and viewable by everyone. Comments and shared information also become part of a public record and may be archived Section: 2-1.12

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(Policy/Social Media)
and disclosed in abidance with applicable laws, e-discovery requirements, and document retention policies. Information shared through the City’s Social Media Accounts may be subject to release to those who request it through the California Public Records Act or other public information statutes. Your use of the City’s Social Media Accounts and the Posting of any content is deemed a waiver by you of any rights to privacy or confidentiality.

All Comments you Post will be reviewed by the City. Because the account is visible to all ages, we expect persons who leave Comments to do so with respect, good manners, and careful thought of who might be seeing them.

Consistent with the purpose of this Limited Public Forum, we reserve the right to moderate, monitor, remove, prohibit, restrict, block, suspend, terminate, delete, discontinue, or reject Comments and access to Comments if they are:
• Profane, obscene, pornographic, harassing or abusive, threatening, racist, defamatory, offensive, or contain imminently violent language • Trolling (Posts that are deliberately offensive, provocative, or disruptive and intended to hijack the City’s content, deflect the City’s information off-track, upset someone, or create angry responses from employees or other visitors)
• Content that compromises public safety, or that are a violation of existing law or regulation
• Violations of the intellectual property rights of others • Spam (unsolicited messages that are usually intended as advertising or messages that are repeatedly Posted on the same account) • Attacks or calls-to-action for attacks on specific groups • Intended to harass, threaten, or abuse an individual or are defamatory, derogatory, or are personal attacks on any City official, employee, intern, resident, or business person unrelated to the performance of their official duties
• Hateful or discriminatory Comments regarding or Comments that promote, foster, or perpetuate discrimination of harassment on the basis of race, ethnicity, religion, gender, disability, sexual orientation, political beliefs, or a protected class under local, state, or federal law
• Links or Comments containing sexually explicit content or material • Links to malicious software or accounts
Section: 2-1.12

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(Policy/Social Media)
• Cyber-stalking or threats to an individual or organization, or intended to collect or Post private information and data without disclosure (e.g., doxxing)
• Messages that relate to confidential, private, or proprietary information • Self-promotion or advertising
• Solicitation of funds
• Unsolicited business proposals and inquiries
• Reports of criminal or suspicious activity (Please contact your local police agency directly with this type of information)
• Encouragement of illegal or unlawful activity
• Any form of legal and/or administrative notices or processes • Posts not in compliance with the Social Media hosts’/providers’ terms of service and conditions
• Posts that attempt to or do take over a thread in ways that are contrary to these terms and conditions (including off-topic, random, or unintelligible Posts)
• Posts that endorse or promote political campaigns, candidates, or organizations
The above list is not necessarily exhaustive and the City reserves the right to remove or restrict any Post or Comment that violates the purpose or spirit of these terms and conditions.

Individuals who Comment or Post to the City’s Social Media Accounts and who repeatedly violate these terms and conditions may be banned, prohibited from Posting future Comments, or be reported to the Social Media host/provider.

If you want your Comments to remain Posted, please ensure that you comply with this policy.

Authorized Users may pay for advertising to spread awareness of City sponsored programs, activities, and services. The City’s Social Media Accounts may not use paid advertising to promote non-City business.

Section: 2-1.12

Page 11 of 13 ends

(Policy/Social Media)
Information contained on the City’s Social Media Accounts may be intercepted, recorded, read, copied, and disclosed by and to authorized personnel for any official purpose, including criminal investigations. Unauthorized access or use of the City’s Social Media Accounts including attempts of unauthorized copying, altering, destroying, or damaging account content, may violate the Federal Computer Fraud and Abuse Act of 1986 and may subject violators to criminal, civil, and/or administrative action.

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Do not include personally identifiable information in the body of your Social Media Comments. This is for your own protection and privacy.

Endorsements
The City does not endorse commercial entities, products, services, or other nongovernmental organizations or individuals through Social Media. Any references to commercial entities, products, services, or non-governmental organizations or individuals are solely for informational purposes or Posted by the Social Media host/provider.

The City’s Comments, Postings, and messages on City Social Media Account(s) do not constitute legal advice, and any Comments Posted by members of the public (e.g., you) does not constitute notice to the City in any way or to any official or to any of the City’s employees for any purpose. The City disclaims all warranties, expressed or implied, for any of the information and content provided in the City’s Social Media Accounts.

You May Own Your Comments, but We Can Use Them
You may own all Comments, content, messages, and similar information that you Post on the City’s Social Media Accounts (subject to any terms or conditions of the Social Media host/provider). You are responsible for how you control the sharing of that content through the privacy and application settings of the Social Media host/provider.

By Posting on the City’s Social Media Accounts, you grant the City a non-exclusive, transferable, sub-licensable, royalty-free, worldwide license to use that content.

That means the City can reproduce, distribute, publish, display, and otherwise use your content. If you do not wish to have the content you have Posted used, published, copied and/or reprinted, please do not Post on the City’s Social Media Accounts.

Advertisement and Link Disclaimer
The information provided on the City’s Social Media Accounts and any links or references thereon are provided as a courtesy to account visitors. The City does not endorse, recommend, nor approve of any person, any product, or any service mentioned on the City’s Social Media accounts nor referenced or contained on any other website or Social Media page.

Section: 2-1.12

Page 12 of 13 ends

(Policy/Social Media)
The City does not endorse nor support any third-party advertising that may be contained on its Social Media Accounts nor on any of the pages of any linked or referenced accounts. The City does not link to the following:
• Candidate or nominee accounts nor accounts advocating a position on City or ballot issues
• Corporate commercial accounts (Please note that Partner Social Media Accounts may include links to member or sponsor organizations. However, such links are not an endorsement or recommendation by the City.) • Personal home pages
External links may be provided at times and are Posted only as additional information or resource material. The City does not attest to the accuracy of information provided by any links. Should you access another account through a link, you are subject to that destination account's own privacy policy and terms of use.

Intellectual Property Use
Images, photographs, written works, and graphics used by the City on the City’s Social Media Accounts, unless otherwise noted, are the property of the City and are protected under both United States and International Copyright Laws. The City’s images, photographs, written works, and graphics may not be reproduced, copied, transmitted, or manipulated without the written permission of the City. Use of any image or content from the City’s Social Media Accounts as the basis for any other, literary writing, photograph, or illustration (in any format) is a violation of the United States and International Copyright laws.

For questions pertaining to the City’s intellectual property rights or for permission to reproduce the City’s Social Media Content please contact the City’s Public information Officer at (562) 692-0261.

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By using the City’s Social Media Accounts, you agree to defend, indemnify, and hold the City and its officers, directors, employees, interns, contractors, representatives, agents, successors, and assigns harmless from and against any and all losses, claims, damages, settlements, costs, and liabilities of any nature whatsoever (including reasonable attorneys' fees) to which they may become subject and which arise out of, are based upon, are as a result of, or are in any way connected with your use of or Posting on the City’s Social Media Accounts, including any third-party claims of infringement or any breach of these terms and conditions.

Jurisdiction
Section: 2-1.12

Page 13 of 13 ends

(Policy/Social Media)
By using the City’s Social Media Accounts, you agree that any claim or dispute relating to the Posting of any content on the City’s Social Media Accounts shall be construed in accordance with the laws of the State of California without regard to its conflict of law provisions, and you agree to be bound and shall be subject to the exclusive jurisdiction of the state and federal courts located in Los Angeles County, California.

This Policy Is Subject to Amendment
This policy may be updated or amended at any time without notice. Each time you access or use the City’s Social Media Accounts, the policy then in place at the time of such access or use will govern your usage and Posting.

ITEM # 11

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Cuong Nguyen, Director of Community Development

SUBJECT: SECOND READING OF ORDINANCE NO. 1150 – AMENDING SECTIONS 155.091 (USES), 155.093 (DEVELOPMENT STANDARDS), 155.175.2 (USES) AND 155.175.4 (DEVELOPMENT STANDARDS)
WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING) OF THE

SANTA FE SPRINGS MUNICIPAL CODE
DATE: September 17, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Adopt Ordinance No. 1150:

FISCAL IMPACT:

N/A
BACKGROUND:

On February 8, 2022, the City Council adopted the 2040 General Plan, which created new land use designations such as mixed-use and high-density residential. Following the completion of the General Plan update, the General Plan team completed a targeted Zoning Code update to ensure consistency between the newly updated General Plan and the Zoning Code, which was adopted on August 15, 2023. Many of the targeted Zoning CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 17, 2024 Ordinance No. 1150 – Multiple-Family and Mixed Use

Page 2 of 3 ends

Code updates satisfied portions of Program 11 (Zoning Code Revisions) of the City of Santa Fe Springs 2021-2029 Housing Element. After subsequent review by the California Department of Housing and Community Development (HCD), it was determined that additional minor revisions were needed to completely satisfy Program 11, specifically revisions pertaining to compliance with California Government Code §65583.2 (h) and (i).

Staff recommends the proposed Ordinance (Attachment A, Exhibit A) to add the following text to Sections 155.091 (Uses), 155.093 (Development Standards), 155.175.2 (Uses) and 155.175.4 (Development Standards):

For projects on properties identified in the Housing Element as Lower Income Regional Housing Needs Assessment sites, those projects must comply with California Government Code §65583.2 (h) and (i).1
Notes:

ENVIRONMENTAL
At its September 3, 2024, City Council meeting, the City Council determined that adoption of Ordinance No. 1150 was exempt from CEQA.

SUMMARY/NEXT STEPS
Ordinance No. 1150 will be effective 30 days after its adoption.

ATTACHMENT
A. Attachment A – Ordinance No. 1150
a. Exhibit A: Amendments to Sections 155.091, 155.093, 155.175.2 and 155.175.4 of Chapter 155 (Zoning) of Title 15 (Land Use) of the Municipal Code of Santa Fe Springs
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 17, 2024 Ordinance No. 1150 – Multiple-Family and Mixed Use

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ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

ORDINANCE NO. 1150

SPRINGS MUNICIPAL CODE AND A DETERMINATION THAT THE
ACTION IS EXEMPT UNDER CEQA.

THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS DOES ORDAIN AS FOLLOWS:

SECTION 1. Environmental Findings and Determination:

This Ordinance is exempt from CEQA because it falls within the common sense exemption, pursuant to CEQA Guidelines Section 15061(b)(3), which indicates that CEQA only applies to projects that have a “significant effect on the environment” as defined in Public Resources Code Section 21068 and CEQA Guidelines Section 15382 as a substantial, or potentially substantial, adverse change in any of the physical conditions within the area affected by the project. The amendments to the municipal code will not have a significant effect on the environment.

SECTION 2. Findings:

1. On August 12, 2024, the Planning Commission of the City of Santa Fe Springs adopted Resolution 270-2024 recommending that the City Council adopt proposed Ordinance No. 1150 to amend Sections 155.091, 155.093, 155.175.2, and 155.175.4 within Title 15 (Land Use), Chapter 155 (Zoning), of the Santa Fe Springs Municipal Code.

2. On September 3, 2024, the City Council of the City of Santa Fe Springs considered this Ordinance, the staff report, and all testimony, written and spoken, at a duly noticed public hearing.

3. The Exhibits attached to this Ordinance are each incorporated by reference and made a part of this Ordinance.

4. This Ordinance is consistent with the following Santa Fe Springs General Plan Goals and Policies:
a. Goal H-2: A range of available housing types, densities, and affordability levels to meet the diverse needs of the community, including a balance between ownership and rental units.
b. Goal H-3: A housing supply to meet the needs of extremely low-, very low, low-, and moderate-income households.
c. Goal H-5: Minimal non-governmental and governmental obstacles to the production of housing for all income groups.

5. This Ordinance meets the requirements as contained in Planning and Zoning Law (Government Code sections 65800-65912).

6. This Ordinance has been prepared and will be adopted in accordance with the requirements of Planning and Zoning Law (Government Code sections 65853- 65860).

SECTION 3. Amendments:

Chapter 155 (Zoning) of Title 15 (Land Use) of the Santa Fe Springs Municipal Code is hereby amended as provided in Exhibit “A” attached hereto and incorporated herein by reference.

SECTION 4. If any section, subsection, subdivision, paragraph, sentence, clause or phrase in this Ordinance, or any part thereof, is held invalid or unconstitutional, such decision shall not affect the validity of the remaining sections or portions of this Ordinance or of Chapter 155, or any part thereof. The City Council hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase in this Ordinance irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases may be declared invalid or unconstitutional.

SECTION 5. The City Clerk shall certify the passage and adoption of this ordinance and shall cause the same to be published in the same manner required by law. This ordinance shall become effective thirty (30) days from and after its passage.

PASSED and ADOPTED this 17th day of September 2024, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Jay Sarno, Mayor
ATTEST:
___________________________
Fernando N. Muñoz, CMC, Deputy City Clerk
Exhibit A – Amendments to Sections 155.091, 155.093, 155.175.2 and 155.175.4 of Chapter 155 (Zoning) of Title 15 (Land Use) of the Santa Fe Springs Municipal Code Exhibit A – Zoning Code Amendment
Amendments to Sections 155.091, 155.093, 155.175.2 and 155.175.4 of Chapter 155 (Zoning) of Title 15 (Land Use) of the
Santa Fe Springs Municipal Code
Key:

Normal Text = Existing unmodified Code language
Strikethrough Text = Language to be removed from existing Code Underline Text = Language to be added to Code
Code of Ordinances of the City of Santa Fe Springs Chapter 155, Section 155.091 USES is hereby amended as follows:
§ 155.091 USES.

Principally permitted uses and conditional uses are shown in Table 1. Where a “P” is indicated, the use is a principal permitted use in the zone. Where a “CUP” is indicated, the use is permitted in the zone only after a valid conditional use permit has first been issued.

Where an “AUP” is indicated, the use requires an administrative use permit from the Director of Planning and Development. Where an “X” is indicated, the use is not allowed.

TABLE 1: MULTIPLE-FAMILY RESIDENTIAL ALLOWED USES AND PERMIT REQUIREMENTS P: Permitted Use CUP: Conditional Use Permit
X: Use Not Allowed AUP: Administrative Use Permit
Use
Land Use Regulation Specific Use Regulations
R-3 R-4

RESIDENTIAL USES
Single-Unit Dwelling X X
Multi-Unit Dwellings P P
For projects on properties
identified in the Housing
Element as Lower Income
Regional Housing Needs
Assessment sites, those
projects must comply with
California Government Code
§65583.2 (h) and (i).1
Two-Unit Dwellings, Duplexes,
and Triplexes P P
Accessory Dwelling Unit. P P
Permitted only as accessory use
Subject to the regulations in
§155.644
Accessory Uses P P See § 155.092
Boarding House and Single
Room Occupancy (SRO) CUP CUP
Employee Housing, Large P P
Employee Housing, Small P P Six or fewer occupants
Manufactured (Mobile) Homes P P Requires permanent foundation Mobile Home Park P P
Supportive Housing P P
Subject to only those
restrictions and processing
requirements that apply to
other residential dwellings of
the same type in this district
Transitional Housing P P
Subject to only those
restrictions and processing
requirements that apply to
other residential dwellings of
the same type in this district

CARE SERVICES AND FACILITIES
Residential Care, Assisted Living CUP CUP
Community Care Facilities, Large CUP CUP
Community Care Facilities, Small P P Six or fewer occupants Emergency Shelter, Permanent X X
Emergency Shelter, Temporary
Low Barrier Navigation Centers X X
Family Day Care Home, Large AUP AUP
Subject to Approval by Director
of Planning and Development
See Section 155.625; Day
Care; Large Family
Family Day Care Home, Small P P

RECREATION, EDUCATION, AND PUBLIC ASSEMBLY USES
Clubs, lodges and similar
organizations, except those
operated for profit
CUP CUP See § 155.622 Clubs, Lodges
and Similar Organizations
Community Gardens P P
Cultural Institutions CUP CUP May not include storage yards, warehouses, or similar facilities
Recreation, Public P P
Recreation, Private CUP CUP
Quasi-Public Facilities CUP CUP May not include storage yards, warehouses, or similar facilities
Public Facilities P P
Religious Assembly Facilities CUP CUP
Schools, K-12 – Private CUP CUP
Schools, K-12 – Public P P
Business or Professional Schools CUP CUP
Colleges and Universities – Public
and Private CUP CUP

RETAIL, COMMERCIAL SERVICE, AND OFFICE
Office, Business, and Professional
(non-medical and Dental Offices) CUP CUP

OTHER USES
Temporary Uses/Activities
Subject to the approval of the
Director of Planning and
Development
See Section 155.643 Sales
Promotional Uses; Temporary.

Electrical Distribution Substations CUP CUP May not include storage yards, warehouses, or similar facilities
Utility Facilities
Facilities with On-site Staff CUP CUP
Facilities with No On-site Staff CUP CUP
Wireless Telecommunication
Facilities, Satellite Dish Antenna
Subject to Chapter 157 (Wireless Telecommunications Facilities) and as otherwise regulated by this Chapter
Notes:

1. For housing element sites, please see General Plan Housing Element Tables H-33 and H-34 at www.santafesprings.org. Government Code Section 65583.2, subdivisions (h) and (i) generally include, but are not limited to, permitting housing developments with 20% affordability to lowerincome households without discretionary action at minimum densities of 20 units per acre and meeting residential only performance standards. For more information, please see https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=GOV&division=1.&title=7. &part=&chapter=3.&article=10.6
Code of Ordinances of the City of Santa Fe Springs Chapter 155, Section 155.093 DEVELOPMENT STANDARDS is hereby amended as follows:
§ 155.093 DEVELOPMENT STANDARDS.

The property development standards that follow shall apply to all lots in the multiple-family residential zones. The property development standards in §§ 155.445 through 155.463 shall also apply.

Table 2: Multiple-Family Residential Zones Development Standards Standards
Land Use Regulation
R-3 R-4 Comments
Minimum lot area 7,500 sf 20,000 sf
Small-lot subdivisions in
R-3 zones may use PD
process to create smaller
lots
Minimum lot width 60 ft None
Minimum lot depth 125 ft None
Minimum dwelling size 500 sf per unit --
Excludes garages and
porch areas.

Maximum lot coverage 60% --
Open Space 200 sf/unit 150 sf/unit See § 155.101
Storage 150 cu ft/unit 150 cu ft/unit
Minimum setback
- Front
- Rear
- Interior Side
- Corner/Street Side
Minimum setbacks for structures
abutting a Single-Family
Residential (R-1) zone
- Rear
- Interior Side
15 ft
5 ft
5 ft
10 ft
20 ft
15 ft
15 ft
5 ft
5 ft
10 ft
20 ft
15 ft

1. Additional 5 ft setback
required for each
additional 10 ft of
building height above
height limitation

2. When used for
driveway access to
serve parking facilities,
a side yard shall be not
less than 10 feet.

Maximum building height (base) 4 stories;
40 ft
4 stories;
55 ft
Increased height allowed
with additional setbacks
noted above
Maximum building height within 25 feet of a
lot line abutting a residential zone (required
step-down)
30 ft 30 ft
Minimum distance between buildings
containing dwelling units 20 ft 20 ft
The minimum distance
between buildings set
forth in this subchapter
shall be increased by five
feet for each 10 feet, or
fraction thereof, above
the building height
limitation of 40 feet.

Maximum density1
25 du/ac 40 du/ac
See also residential density bonus in §155.625.1
Notes:

1. For housing element sites, please see General Plan Housing Element Tables H-33 and H-34 at www.santafesprings.org. Government Code Section 65583.2, subdivisions (h) and (i) generally include, but are not limited to, permitting housing developments with 20% affordability to lowerincome households without discretionary action at minimum densities of 20 units per acre and meeting residential only performance standards. For more information, please see https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=GOV&division=1.&title =7.&part=&chapter=3.&article=10.6
Code of Ordinances of the City of Santa Fe Springs Chapter 155, Section 155.175.2 USES is hereby amended as follows:
§ 155.175.2 USES
Table 1: Mixed Use Allowed Uses and Permit Requirements P: Permitted Use CUP: Conditional Use Permit
X: Use Not Allowed AUP: Administrative Use Permit
Uses Land Use Regulation Specific Use Regulations

MU-DT MU MU- TOD

RESIDENTIAL USES
Single Unit Dwelling X X X
Multi-Unit Dwellings P P P
For projects on properties identified in
the Housing Element as Lower Income
Regional Housing Needs Assessment
sites, those projects must comply with
California Government Code §65583.2
(h) and (i).1
Accessory Dwelling Unit P P P Subject to the regulations in § 155.644 Boarding House and Single
Room Occupancy (SRO) CUP CUP CUP
Employee Housing, Large P P P
Employee Housing, Small P P P
Live/Work Unit P P P
Supportive Housing P P P
Transitional Housing P P P

CARE SERVICES AND FACILITIES
Community Care Facilities,
Large CUP CUP CUP
Community Care Facilities,
Small P P P
Emergency Shelter, Permanent X P X Emergency shelter facilities are subject to § 155.629.1
Emergency Shelter,
Temporary Low Barrier
Navigation Centers
P P P
Family Day Care Home, Large AUP AUP AUP
Subject to Approval by Director of
Planning and Development
See Section 155.625; Day Care; Large
Family Allowed in stand-alone residential
uses only.

Family Day Care Home, Small P P P Allowed in stand-alone residential uses only.

Hospitals and Clinic/Urgent
Care: Clinic/Urgent Care P/CUP P/CUP P/CUP CUP required for: blood/plasma donation centers; new clinic/urgent care
establishments with more than 10,000
Hospital X CUP X SF of floor area; and hospitals.

RECREATION, EDUCATION, AND PUBLIC ASSEMBLY USES
Commercial Recreation
Facilities (Indoor facilities only) CUP CUP CUP
Amusement arcades are subject to §
155.614; Bingo parlors and game rooms
are subject to § 155.617; Clubs, lodges
and similar organizations are subject to §
155.622.

Community Gardens P P P
Cultural Institutions P P P
Entertainment Venue (Indoor
facilities only) P / CUP P / CUP P / CUP
CUP is required for new establishments
with more than 10,000 SF of floor area or
establishments with Live Entertainment
(Incidental or Standalone). Adult uses
are subject to §155.602.

Gymnasium and Fitness
Centers (Large) P / CUP P / CUP P / CUP CUP required for new establishments with more than 10,000 SF of floor area.

Gymnasium and Fitness
Centers (Small) P P P
Parks and Public Plazas P P P
Religious Assembly Facilities P P P
Schools, K-12 – Private CUP CUP CUP
Schools, K-12 – Public P P P
Technical Trade, Business or
Professional Schools CUP CUP CUP
Colleges and Universities –
Public and Private CUP CUP CUP

EATING ESTABLISHMENTS
Breweries, Wineries, or
Distilleries, CUP CUP CUP Subject to § 155.628 Sale or service of alcoholic beverages.

Cigar Lounges and Bars P / CUP P / CUP P / CUP
Lounges serving alcoholic beverages are
subject to § 155.723 Conditional use
permits for entertainment and other uses
and § 155.628 Sale or service of
alcoholic beverages.

Cocktail Lounges and Bars CUP CUP CUP
Subject to § 155.723 Conditional use
permits for entertainment and other uses
and §155.628 Sale or service of alcoholic
beverages.

Restaurants
Where the Outdoor Dining area
is more than 50% of the overall
seating area

CUP CUP CUP
Serving Alcoholic Beverages CUP CUP CUP
Restaurants serving alcoholic beverages
are subject to § 155.628 Sale or service
of alcoholic beverages.

With Drive-in or Drive-through
Facilities CUP CUP CUP
All Other Restaurants P P P

RETAIL, COMMERCIAL SERVICE, AND OFFICE
Automated Teller Machines
(ATMs) – Drive-through CUP CUP CUP
Automated Teller Machines
(ATMs) – Standalone P P P
Business Support Services P P P
Check Cashing Business and/or
Pawn Shop X CUP X
Financial Institutions and
Related Services P P P
Hotel and/or Motel CUP CUP CUP
Office, Business, and
Professional (non-medical and
dental offices)
P P P
Office, Medical or Dental P/ CUP P P/CUP
CUP required for medical or dental office
developments with more than 10,000 SF
of floor area
Personal Services, General P P P
Personal Services, Restricted CUP CUP CUP
Retail, General P/CUP P/CUP P/CUP
CUP required for new retail
establishments with more than 20,000
SF of floor area or more than 2,000 SF of
outdoor sales
Retail, Restricted CUP CUP CUP
Veterinary Clinic and/or Animal
Grooming (Indoor Only) P P P Outdoor kennels or dog runs are not permitted.

AUTOMOBILE-ORIENTED USES
Automobile Sales and Rental X X X
Automobile Washing/Detailing X X X
Automobile Service, Major X X X
Automobile Service, Minor X X X
Drive-in/Drive-through
Establishments CUP CUP CUP
Service/Fueling
Station, Automobile X X X

LIGHT INDUSTRIAL
Laboratory – Medical, Analytical,
Research, Testing (Existing
uses only)
CUP CUP X Expansion of existing uses is subject to
CUP; new uses are prohibited
Manufacturing – Light
(Existing uses only) CUP CUP X Expansion of existing uses is subject to CUP; new uses are prohibited Research and Development
(Existing uses only) CUP CUP X Expansion of existing uses is subject to CUP; new uses are prohibited

OTHER USES
Transit Stations CUP CUP P
Utility Facilities
Facilities with On-site Staff CUP CUP CUP
Facilities with No On-site Staff P P P
Wireless Telecommunication
Facilities, Satellite Dish Antenna
Subject to Chapter 157 (Wireless Telecommunications Facilities) and as otherwise regulated by this Section
Notes:

1. For housing element sites, please see General Plan Housing Element Tables H-33 and H-34 at www.santafesprings.org. Government Code Section 65583.2, subdivisions (h) and (i) generally include, but are not limited to, permitting housing developments with 20% affordability to lowerincome households without discretionary action at minimum densities of 20 units per acre and meeting residential only performance standards. For more information, please see https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=GOV&division=1.&title =7.&part=&chapter=3.&article=10.6
Code of Ordinances of the City of Santa Fe Springs Chapter 155, Section 155.175.4 DEVELOPMENT STANDARDS is hereby amended as follows:
§ 155.175.4 DEVELOPMENT STANDARDS.

Table 2: Mixed-use zones Development Standards
Standards Land Use Regulation

MU-DT MU MU- TOD
Minimum lot area 20,000 sf 20,000 sf 20,000 sf
Minimum lot width None None None
Minimum lot depth None None None
Maximum FAR 3.0 3.0 4.0
Minimum landscape area 10 SF per linear foot of frontage plus 5% of the total parking areas
Open Space (residential only) 200 sf/unit 200 sf/unit 150 sf/unit Storage (residential only) 150 cu ft/unit 150 cu ft/unit 150 cu ft/unit Minimum setback 10 ft. See also § 155.175.5
Maximum building height (base) 6 stories;
80 ft
4 stories;
60 ft
6 stories;
80 ft
Maximum building height within 25 feet of
a lot line abutting a residential zone
(required step-down)
See § 155.175.7 Stepbacks
Maximum density1
40 du/ac 40 du/ac 60 du/ac
See also residential density bonus in §155.625.1
Notes:

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Chad Van Meeteren, Fire Chief

SUBJECT: PROFESSIONAL SERVICES AGREEMENT FOR LOCAL HAZARD

MITIGATION PLAN UPDATE
DATE: September 17, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Approve the Professional Services Agreement with Jacob Green & Associates and allocate $74,760 for the General Fund to update the City’s Local Hazard Mitigation Plan; and
2) Take such additional, related, action that may be desirable.

FISCAL IMPACT
If approved, staff will work with Jacob Green & Associates to meet the total all-inclusive not-to-exceed maximum price of $74,760. Staff will also continue to pursue grant funding opportunities to offset the cost to the general fund.

BACKGROUND
On June 11, 2024, the City’s procurement manager released a Request for Proposal (RFP) using the City’s ePocurement Software, PlanetBids. The RFP was open for approximately five weeks, with specific deadlines for questions and proposal dates. A total of ninety-one (91) vendors were notified of the City’s RFP. Of the vendors notified, eight (8) vendors downloaded the RFP and reviewed it for possible submission. Of the eight vendors that downloaded the RFP, there were ten (10) follow-up questions. Staff answered all questions within the scope of the RFP within the required timeline. A total of two (2) bids were received on time. The two bidders included Focus Point Emergency Management Consulting Services and Jacob Green & Associates.

CITY COUNCIL AGENDA REPORT – MEETING OF September 17, 2024 Professional Services Agreement for Local Hazard Mitigation Plan Update

Page 2 of 3 ends

Staff used evaluation worksheets to review both proposals. Based on the assessment, Jacob Green & Associates scores higher due to their extensive team experience, comprehensive project organization, and alignment with the latest FEMA guidelines despite their higher proposed fees. Focus Point offers competitive pricing and a solid team but scores slightly lower on experience and organization. This decision ensures that the City of Santa Fe Springs receives a high-quality, comprehensive LHMP that meets the latest standards and effectively addresses the community's needs.

ANALYSIS
The City‘s first Local Hazard Mitigation Plan (LHMP) was adopted on November 21, 2017.

According to the Federal Emergency Management Agency (FEMA), cities must maintain an LHMP and update every five years. Last year, Emergency Preparedness was moved from Police Services to the Department of Fire-Rescue. At that time, our LHMP needed updating to meet federal standards. Since then, the Department of Fire-Rescue has actively sought grant funding opportunities to offset the cost of the update. While multiple grant applications are in place, the Fire-Rescue staff feel it is essential to begin the LHMP update process. Should grant funds be awarded, they can offset the project's cost any time before project completion. The project duration is expected to be approximately 40 weeks.

DISCUSSION
The LHMP will be developed according to FEMA's new hazard mitigation planning standards, effective as of April 2023, emphasizing robust community and stakeholder participation, considering climate change impacts, and increasing attention to vulnerable populations. The plan will adhere to all policy and regulatory requirements, including:
• The Disaster Mitigation Act of 2000
• Code of Federal Regulations Section 44 CFR 201.6
• AB 2140 (2006)
• SB 1241 (2012)
• SB 747 (2019)
• Government Code Sections 65302(g)(4) and 65302.15
The updated LHMP will enhance the City's ability to mitigate hazards and promote a safer and more secure community through a collaborative and systematic approach.

SUMMARY/NEXT STEPS
It is requested that the City Council approve the Professional Services Agreement with Jacob Green & Associates, which would allow the Department of Fire-Rescue to engage other City staff and community stakeholders to update the City’s LHMP and submit the final product to FEMA for plan adoption and implementation.

CITY COUNCIL AGENDA REPORT – MEETING OF September 17, 2024 Professional Services Agreement for Local Hazard Mitigation Plan Update

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ATTACHMENT(S):

A. Professional Services Agreement
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

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CITY OF SANTA FE SPRINGS

PROFESSIONAL SERVICES AGREEMENT
WITH

JACOB GREEN & ASSOCIATES
This Professional Services Agreement (“Agreement”) is made and effective as of September 18, 2024 (“Effective Date”), by and between the City of Santa Fe Springs, a California municipal corporation (“City”), and Jacob Green & Associates, Inc., a California limited liability company (“Consultant”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. TERM
This Agreement shall commence on the Effective Date and shall remain and continue in effect until the services described herein are completed, unless sooner terminated pursuant to the provisions of this Agreement.

2. SERVICES
Consultant shall perform the services described and set forth in the City’s Request for Proposals, attached hereto as Exhibit A, and Consultant’s Proposal, attached hereto as Exhibit B, both incorporated herein as though set forth in full (“Services”). Consultant shall complete the Services according to any schedule of performance set forth in Exhibit A.

To the extent that Exhibit B contains provisions inconsistent with this Agreement and/or Exhibit A, the provisions of this Agreement and Exhibit A shall govern.

3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of Consultant’s ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant under this Agreement.

4. CITY MANAGEMENT
The City Manager or designee shall represent the City in all matters pertaining to the administration of this Agreement, including review and approval of all products submitted by Consultant.

5. PAYMENT
A. City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed $74,760.00 dollars Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36

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for the total term of the Agreement unless additional payment is approved as provided in this Agreement.

B. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager or designee. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to in writing by the City and Consultant at the time the City’s written authorization is given to Consultant for the performance of said services.

C. Consultant will submit invoices monthly for actual Services performed. Consultant agrees to participate in the City’s Electronic Funds Transfer program and to receive electronic payments for the Services. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of Consultant's Services or fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this Agreement shall be made within forty-five (45) days of receipt of an invoice therefor.

6. TERMINATION OF AGREEMENT WITHOUT CAUSE
A. The City may at any time, for any reason, without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon Consultant at least ten (10) days’ prior written notice. Upon receipt of said notice, Consultant shall immediately cease all Services under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement.

B. In the event this Agreement is terminated pursuant to this section, the City shall pay to Consultant the actual value of the Services performed up to the time of termination, unless the City disputes any of the Services performed or fees. Upon termination of the Agreement pursuant to this section, Consultant will submit an invoice to the City pursuant to Section 5.

7. DEFAULT OF CONSULTANT
If the City determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, the City shall serve Consultant a written notice of the default. Consultant shall have seven (7) days after service of said notice to cure the default. In the event that Consultant fails to cure the default within such period of time or fails to present the City with a written plan for the diligent cure of default if such default cannot be cured within seven days, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. Consultant shall Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36

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be responsible for costs incurred by the City due to Consultant’s failure to comply with this section. The City shall have the right to offset against the amount of any fees due to Consultant any costs incurred by the City as a result of Consultant’s default.

8. OWNERSHIP OF DOCUMENTS
A. Consultant shall maintain complete and accurate records with respect to tasks, costs, expenses, receipts, and other such information required by the City that relate to the performance of Services under this Agreement. Consultant shall maintain adequate records of Services provided in sufficient detail to permit an evaluation of Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of the City or its designees at reasonable times to such books and records; shall give the City the right to examine and audit said books and records; shall permit the City to make transcripts or copies therefrom as necessary; and shall allow inspection of all Services, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.

B. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the Services shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of Consultant. With respect to computer files, Consultant shall make available to the City, at the Consultant's office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files. Consultant hereby grants to the City all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by Consultant in the course of providing the Services under this Agreement.

9. INDEMNIFICATION AND DEFENSE
A. Indemnification. To the fullest extent permitted by law, Consultant shall indemnify and hold harmless the City and any and all of its officials, employees, agents, and/or volunteers (“Indemnified Parties”), from and against any and all claims, demands, actions, suits, losses, liabilities, damages, costs, and expenses, including attorney’s fees and costs, arising out of or in any way connected with the performance of Consultant, its officers, agents, employees, and/or subconsultants (or any agency or individual that Consultant shall bear the legal liability thereof) under this Agreement, including all acts or omissions, willful misconduct, or negligent conduct, whether active or passive, on the part of Consultant, its officers, agents, employees, and/or subconsultants. Consultant’s duty to indemnify and Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36

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hold harmless the Indemnified Parties shall not extend to the sole negligence or willful misconduct of the Indemnified Parties.

B. Duty to Defend. In the event the Indemnified Parties, individually or collectively, are made a party to any claim, action, lawsuit, or other adversarial proceeding arising or alleged to arise out of or is in any way connected with the performance of Consultant’s services under this Agreement, and upon demand by the City, Consultant shall immediately defend the Indemnified Parties at Consultant’s cost or at the City’s option to reimburse the City for its costs of defense, including reasonable attorney’s fees and costs incurred in the defense of such matters, regardless of whether or not Consultant, its officers, agents, employees, and/or subconsultants are specifically named or otherwise asserted to be liable, and regardless of whether or not there is any evidence of finding of fault or wrongdoing by Consultant, its officers, agents, employees and/or subconsultants. Payment by the City is not a condition precedent to enforcement of this provision.

C. In the event of any dispute between Consultant and the City as to whether liability arises from the sole negligence or willful misconduct of the City or its officials, employees, agents, and/or volunteers, Consultant will be obligated to pay for the City’s defense until such time as a final judgment has been entered adjudicating the Indemnified Parties as solely negligent or to have acted with willful misconduct.

Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs, including but not limited to attorney’s fees, expert fees, and costs of litigation.

10. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached hereto and made a part of this Agreement.

11. INDEPENDENT CONTRACTOR
A. Consultant is and shall at all times remain as to the City a wholly independent consultant and/or independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither the City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement.

Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against the City, or bind the City in any manner.

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in the Agreement, the City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for the City. The City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold the City harmless from any and all taxes, assessments, penalties, and interest asserted against the City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold the City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. The City shall have the right to offset against the amount of any fees due to Consultant under this Agreement as a result of Consultant’s failure to promptly pay to the City any reimbursement or indemnification arising under this paragraph.

C. In the event that Consultant or any employee, agent, or subconsultant of Consultant providing Services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (CalPERS) to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless the City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subconsultants, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.

D. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subconsultants providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by the City, including but not limited to eligibility to enroll in CalPERS as an employee of the City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for CalPERS benefits.

12. LEGAL RESPONSIBILITIES
Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of Services pursuant to this Agreement. Consultant shall at all times observe and comply with all such laws and regulations. The City and its officials, officers, employees, and agents, shall not be liable at law or in equity occasioned by failure of Consultant to comply with this Section.

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13. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure was used against or in concert with any officer or employee of the City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City has or will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with this Agreement or any Services to be conducted as a result of this Agreement. Violation of this section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.

14. NO BENEFIT TO ARISE TO CITY EMPLOYEES
No member, officer, or employee of the City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Services during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any Agreement or sub-agreement, or the proceeds thereof, for Services to be performed under this Agreement.

15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
A. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without the City's prior written authorization, unless the information is clearly public. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the City Manager or designee, or unless requested by the City’s attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the Services performed under this Agreement or relating to the City. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives the City notice of such court order or subpoena.

B. Consultant shall promptly notify the City should Consultant, its officers, employees, agents, and/or subconsultants be served with any summons, complaint, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request (“Discovery”), court order, or subpoena from any person or party regarding this Agreement and the Services performed hereunder or with respect to any project or property located within the City, unless the City is a party to any lawsuit, arbitration, or administrative proceeding connected to such Discovery, or unless Consultant is prohibited by law from informing the City of such Discovery. The City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding as allowed by law. Unless the City is a party to the lawsuit, arbitration, or administrative proceeding and is adverse to Consultant in such proceeding, Consultant agrees to cooperate fully with the City and to provide the opportunity to review any response to discovery requests provided by Consultant.

However, the City's right to review any such response does not imply or mean the Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36

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right by the City to control, direct, or rewrite said response, or that the City has an obligation to review any such response or verifies any response it has reviewed.

16. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mail by the United States Postal Service, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:

To the City: City of Santa Fe Springs
11710 E. Telegraph Road
Santa Fe Springs, CA 90670
Attention: Chad Van Meeteren – Fire Chief

To Consultant: Jacob Green & Associates, Inc.
13217 Jamboree Rd., #248
Tustin, CA 92782
Attention: Jacob Green, President & CEO

ASSIGNMENT
Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Because of the personal nature of the Services to be rendered pursuant to this Agreement, only Jacob Green shall perform the Services described in this Agreement, unless otherwise agreed to by City. Consultant shall provide City fourteen (14) days' notice prior to the departure of Jacob Green from Consultant's employ. Should he/she leave Consultant's employ, City shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Consultant’s sole compensation shall be payment for actual Services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City and Consultant. Before retaining or contracting with any subconsultant for any services under this Agreement, Consultant shall provide the City with the identity of the proposed subconsultant, a copy of the proposed written contract between Consultant and such subconsultant which shall include and indemnity provision similar to the one provided herein and identifying the City as an indemnified party, or an incorporation of the indemnity provision provided herein, and proof that such proposed subconsultant carries insurance at least equal to that required by this Agreement or obtain a written waiver from the City for such insurance.

17. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect all licenses required of it by law for the performance of the Services described in this Agreement.

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18. GOVERNING LAW
The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City.

19. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written and pertaining to the subject of this Agreement or with respect to the terms and conditions of this Agreement shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.

20. AMENDMENTS
Any amendments to this Agreement must be in writing and executed by the parties hereto, or their respective successors and assigns, in order to be valid.

21. NON-EXCLUSIVE AGREEMENT
Consultant acknowledges that the City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

22. ATTORNEYS’ FEES
In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

23. CONSTRUCTION
The parties hereto have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

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24. WAIVER
The delay or failure of any party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

25. SEVERABILITY
If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

26. COUNTERPARTS
This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

27. AUTHORITY TO EXECUTE THIS AGREEMENT
The persons executing this Agreement on behalf of the parties warrant and represents that they have the authority to execute this Agreement on behalf of said parties and has the authority to bind the parties to the provisions of this Agreement.

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28. ELECTRONIC SIGNATURES
The parties acknowledge and agree that execution of this Agreement by electronic signature or electronic transmittal of signatures shall have the same effect as handwritten signatures for the purposes of validity, enforceability, and admissibility.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

CITY OF SANTA FE SPRINGS CONSULTANT
____________________________ ____________________________ Name: ______________________
Title: _______________________
Date: ______________________ Date: _______________________ ATTEST: CONSULTANT
_____________________________ ____________________________ Fernando Muñoz, Deputy City Clerk Name: ______________________ Title: _______________________
Date: _______________________
APPROVED AS TO FORM:
_________________________
Scott Porter, Deputy City Attorney
Attachments: Exhibit A City’s Request for Proposals
Exhibit B Consultant’s Proposal
Exhibit C Insurance Requirements
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President & CEO
Jacob Green

EXHIBIT A
CITY’S REQUEST FOR PROPOSALS
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REQUEST FOR PROPOSALS
No. 24 - 3
Local Hazard Mitigation Plan
Issue Date: Wednesday, June 12, 2024
Questions Due Date: Wednesday, July 3, 2024 at 2 pm PDT Proposal Due Date: Thursday, July 18, 2024 at 2 pm PDT
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Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 3 TO PROSPECTIVE PROPOSERS
The City of Santa Fe Springs (City) invites proposal submissions under this Request for Proposals (RFP). The City will evaluate responses to this solicitation to determine qualifications. Submissions must adhere to the format and content described. Only proposals that adhere to the requirements will be evaluated. The information set forth is the minimum required to qualify for consideration. The successful Proposer will be required to enter into a Professional Services Agreement based on the specifications outlined in this RFP.

DATE OF SOLICITATION
Wednesday, June 12, 2024

PROJECT
Local Hazard Mitigation Plan

PROPOSAL OWNER
City of Santa Fe Springs – Fire-Rescue
11300 Greenstone Avenue
Santa Fe Springs, CA 90670
Attn: Chad Van Meeteren, Fire Chief
Contact Phone: (562) 858 - 0511
Contact E-Mail: [email protected]

PROPOSAL CONTACT
City of Santa Fe Springs – Department of Finance
11710 Telegraph Road
Santa Fe Springs, CA 90670
Attn: Micah Herd, Procurement Manager
Contact Phone: (562) 858 - 0511
Contact E-Mail: [email protected]
Any questions about this RFP should be submitted via the City's PlanetBids Portal by Wednesday, July 3, 2024, at 2 pm PDT.

The deadline to submit proposals is Thursday, July 18, 2024, at 2pm PDT. Proposal must be submitted via PlanetBids.

Prospective proposers must register their business with PlanetBids before being able to submit questions and proposals. To access the City's PlanetBids Portal, please go to:
https://vendors.planetbids.com/portal/65093/bo/bo-detail/118742 Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 4 CONTENTS
I. Notice Inviting Proposals..........................................................................................................5 II. Introduction..................................................................................................................................6 III. About the City of Santa Fe Springs........................................................................................6 IV. Timeline .........................................................................................................................................6 V. Scope of Work/Services............................................................................................................7 VI. Deliverables..................................................................................................................................7 VII. Proposal Submittal .....................................................................................................................8 VIII. Proposal Content and Format .................................................................................................8 IX. Evaluation Criteria ....................................................................................................................12 X. Proposal Protests .....................................................................................................................13 XI. Execution of Agreement..........................................................................................................14 XII. Insurance Requirements.........................................................................................................14 XIII. Use of Federal Funds...............................................................................................................17 XIV. Non-Commitment of City ........................................................................................................17 XV. Labor Requirements.................................................................................................................18 XVI. Records .......................................................................................................................................18 XVII. Use of Subcontractors.............................................................................................................18 XVIII. Modifications/Changes............................................................................................................18 XIX. Disclosure of Information .......................................................................................................18 XX. Ex-Parte Communications......................................................................................................19 XXI. General Rights of the City ......................................................................................................19 Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 5 I. Notice Inviting Proposals
The City of Santa Fe Springs seeks proposals from qualified consultants/firms to provide a local hazard mitigation plan following the specifications, terms, and conditions identified in Request for Proposals (RFP) No. 24 - 3. Prospective respondents are advised to carefully read information related to this opportunity before submitting a response.

To view the complete RFP package, please visit:
https://vendors.planetbids.com/portal/65093/bo/bo-detail/118742

Prospective firm must register with PlanetBids before being able to view all documentation or submit a response.

Questions must be submitted by Wednesday, July 3, 2024, at 2:00 pm PDT. *****QUESTIONS MUST BE SUBMITTED VIA PLANETBIDS*****
Proposals must be submitted via PlanetBids by Thursday, July 18, at 2:00 pm PDT.

Responses to this RFP will be evaluated to determine the consultant that is the most qualified and responsive to the requirements. Responses must adhere to the format and content described in the RFP.

Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 6 II. Introduction
The City of Santa Fe Springs (City) is seeking proposals from qualified firms to provide a Local Hazard Mitigation Plan (LHMP). Firms are asked to submit their proposals and written statements of technical qualifications for completing the work in accordance with and as specified in this Request for Proposal (RFP). Failure to comply with the requirements identified in the RFP may render a proposal non-responsive. The specific services requested are described in the Scope of Services included in the RFP.

The terms of the agreement will vary depending on the proposed timeline.

III. About the City of Santa Fe Springs
Santa Fe Springs is located southeast of the County of Los Angeles. Though incorporated in May 1957, the City's history dates back to 1871 when Dr. James E. Fulton came to the area and discovered a sulfur spring that was later developed into a health spa. Today, the City has approximately 18,800 residents and over 3,000 businesses.

The City provides a full range of municipal services, including police and fire, street maintenance, water utilities, recreational services, public library, and cultural events.

Additionally, the City is responsible for two (2) other legally separate entities, which include the Successor Agency to the Redevelopment Agency and the Housing Successor Agency to the Housing Authority.

The City has a vision statement that affirms, "The City of Santa Fe Springs is a great place to live, work, and play." Its mission statement is, "The City of Santa Fe Springs is committed to enhancing the quality of life of its residents and businesses by providing a safe environment, a thriving business community, quality family, youth, and senior services, and sound financial management of the community's resources." The guiding values are as follows:
 Personal integrity, honesty, and ethics
 Public service
 Compassion
 Responsibility, accessibility, and accountability
 Dedication
IV. Timeline
 Release RFP Wednesday, June 12, 2024
 Online Q&A Deadline Wednesday, July 3, 2024, 2 pm PDT  Deadline to Submit Responses Thursday, July 18, 2024, at 2 pm PDT  City Review of Submissions Early/Mid-August 2024
 Interviews TBD (If Necessary)
 Notifications Sent to Firms Late August 2024/Early September 2024  Award September 2024
Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 7 V. Scope of Work/Services
The RFP is intended to cover all labor, tools, equipment, materials, and any supervision necessary to facilitate the LHMP planning process. The City will be responsible for assembling a Hazard Mitigation Planning Team consisting of City personnel, including: Fire Department, Department of Police Services, Whittier Police Department, Public Works, Building and Planning, Community Services, and community members.

The City’s most recent LHMP has been attached as Attachment A for reference.

The consultant/firm will review the natural and man-made hazards that threaten the City. They will review the hazards with the Hazard Mitigation Planning Team and request input for the strategies to mitigate these hazards. The selected consultant will be responsible for the following items:
 Task 1 – Kick-off Meetings and Progress Meetings.
 Task 2 – Conduct necessary research and analysis to prepare a written LHMP as prescribed by FEMA’s Local Mitigation Plan Review Guide and State Local Hazard Mitigation Planning Program.
 Task 3 – Identify, profile, and integrate all hazards and mitigation measures, both natural and man-made that threaten the City.
 Task 4 – Conduct public outreach meeting(s) as needed to present findings and obtain feedback on draft strategies being considered for inclusion in the LHMP.  Task 5 – Prepare draft LHMP and submit final LHMP to Cal OES and FEMA for review.
 Task 6 – Conduct public outreach meeting(s) as needed to present draft LHMP.  Task 7 – Make any corrections or revisions as requested by City Staff, Cal OES or FEMA, be approved by both FEMA and Cal OES.
 Task 8 – Other related task in accordance with Cal OES and FEMA LHMP guidelines.
 Task 9 – Assist in preparation of Planning Commission and City Council Presentation(s).
 Task 10 – All maps produced shall be in ArcGIS and in PDF format.

VI. Deliverables
 Develop an editable Microsoft Word version of the Final FEMA-approved plan  Provide five (5) professionally-bound hard copies of the final FEMA-approved plan
 Develop/provide adoption language for City Council proceedings Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 8 VII. Proposal Submittal
Responses to this solicitation must be submitted electronically:

Please see Section VII – Proposal Format and Content - for specific details regarding the information that needs to be included in your submission. Failure to provide all requested information may be considered “non-responsive” and rejected.

Responses to this RFP must be submitted electronically via the City's PlanetBids Portal by the deadline. Any responses transmitted and/or time-stamped after the deadline will not be accepted. Consultants planning to submit responses to this request must submit all documentation before the deadline to avoid technical difficulties/errors.

VIII. Proposal Content and Format
Proposal Content
Consultants shall prepare a compelling, clear, and concise proposal. The City is requesting proposals that contain, at a minimum, the following information:

A. Letter of Offer
The Letter of Offer shall be addressed to Fire Chief Chad Van Meeteren, Santa Fe Springs Fire-Rescue, and at minimum, must contain the following:
 Legal name of consultant or individual, including name, corporate address and telephone number.
 Name, title, address, telephone number and email address of the individual who has the authority to negotiate with the City and to execute on behalf of the consultant any agreement that may result from such negotiations and is the contact person for consultant during the period of proposal evaluation.  A statement to the effect that the proposal shall remain valid for a period of not less than 90 calendar days from the date of submittal.
 Identification of all proposed subconsultants or subcontractors, including legal name of the company, address, and contact person.
 Acknowledgement that consultant is obligated by all addenda to this RFP.  Signature of a person authorized to bind Consulting firm to the terms of the proposal.
 Signed statement attesting that all information submitted with the proposal is true and correct.

B. Proposal of the Firm
This section of the proposal shall explain the ability of the consultant to satisfactorily perform the required work. More specifically, in this section, the consultant shall:
 Provide a profile of the consultant including the types of services offered; the year founded; form of organization (corporate, partnership, sole proprietorship); number, size, and location of offices; number of employees.

Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 9  Provide a detailed description of consultant’s financial condition, including any conditions (e.g., bankruptcy, pending litigation, outstanding claims in excess of twenty-five thousand dollars ($25,000) for or against the firm); planned office closures or mergers that may impede consultant’s ability to provide services in accordance with this RFP.
 Provide a list of similar projects that the firm has completed within the last five (5) years including previous projects in which the consultant and subconsultants have worked together. Information on the completed projects should include project name and description, agency and client name, along with the person to contact and telephone number, year completed, contract fee, and the final project cost.

Clearly identify previous projects and include a summary of the roles and responsibilities of each party.
 Provide information on the strength and stability of the consultant; current staffing capability and availability; current work load; and proven record of meeting schedules on similar types of projects.

C. Proposed Staffing and Project Organization
This section of the proposal should establish the method that will be used by the consultant to provide services as required in this RFP. In addition, this section should also identify key personnel to be assigned and their qualifications and experience.

The proposal should include the following information:
 The education, experience, and applicable professional credentials of project staff.

Include applicable professional credentials of “key” staff.  An organizational chart.
 The identity of key personnel to perform work in the specified tasks, including major areas of the work. Include the person’s name, current location, and proposed position for this project, current assignment, and level of commitment to that assignment, availability for this assignment and how long each person has been with the firm.
 A statement that key personnel will be available to the extent proposed for the duration of the project and an acknowledgement that no person designated as key personnel shall be removed or replaced without the prior written concurrence of the City. Identify any constraints, conflicts or situations that would prevent the consultant from being able to begin work on this assignment.  A description of any potential work not included in this consultant’s scope of services or which has not been identified in this RFP, which the consultant feels is essential to the successful completion of the project. This would include additional services by the consultant or any other necessary tasks to be provided by the City.

The potential work must be clearly identified, along with a suggested basis for payment, should those services be necessary or elected by the City.

Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 10 D. Consultants and/or Subconsultants
The City desires to enter into a contract with one consultant that will be responsible for all work, products, and services. There is to be no assignment of any aspect of this project without the prior written authorization of the City. If the consultant plans on using consultants and/or subcontractors as part of its implementation plan, then company profile, name, address, and telephone for all consultants and/or subcontractors providing support during the term of this project is required. Define the responsibilities and give a description of services to be provided by consultants and/or subcontractors. Describe the Firm’s business and reporting relationship with any consultants and/or subcontractors. Include references and resumes for all third party Firms in your proposal. The City has the right to accept or reject any changes made to the proposed project team members, including the use of consultants and/or subcontractors.

E. Work Approach
This section of the proposal shall include a narrative that addresses the Scope of Services and demonstrates that consultant understands the scope of this project.

More specifically, the proposal should include:
 The consultant’s detailed approach for completing the activities specified in the Scope of Services. The work approach shall be of sufficient detail to demonstrate consultant’s ability to accomplish the project tasks.
 An explanation of the efforts that the firm would undertake to maintain effective communication with the City.

F. Conflict of Interest Statement
The consultant shall disclose any financial, business, or other relationship with the City that may have an impact upon the selection process. If the consultant does not have any such conflicts, a statement declaring such should be included in their submission.

G. Fee Proposal
Submissions should include a fee proposal that complies with the following guidelines:
 Total All-Inclusive Not-To-Exceed Maximum Price: The cost proposal should contain all pricing information relative to performing the scope of work as described in this request and identified in the Line-Item list (See “Line-Item” tab in PlanetBids)  The total all-inclusive maximum not-to-exceed price should contain all direct and indirect costs, including all out-of-pocket expenses. Provide a budget for each significant milestone for the entire scope of services. The proposed budget should include all meetings, conference calls, site visits, and deliverables. It should also include a list of anticipated reimbursable expenses with rates charged for each.

Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 11  Component Costs: Include separate schedules of all fees and expenses for each work task and deliverables described in this RFP. These schedules should include hourly rates and the number of hours anticipated for each staff level, as well as out-of-pocket expenses such as travel and transportation, meals, communications, and duplication costs. The total of these separate schedules should be directly related to the total all-inclusive maximum price.
 Rates for Additional Services: If it should become necessary for the City to request the successful vendor to render additional services to either supplement services requested in this RFP or to perform any additional work as a result of the specific recommendations included in any report issued resulting from this engagement, then such additional work shall be performed only if set forth in an addendum to the contract between the City and the Consultant. Any such additional work would be performed at the same rates submitted in the dollar cost bid unless otherwise noted in the proposal.
 Consultant will be compensated on the basis of a fixed-fee contract with a final not-to-exceed cost to be negotiated following selection of a preferred consultant.

Progress payments to the consultant will be based on the percentage of individual work tasks that have been satisfactorily completed and accepted by the City.

Under no circumstances will the consultant be paid more than 75% of the total project fee or the fee for any specific task until the final report has been approved by the City.

H. Client References (See Attachment B)
List the three (3) most recent similar clients including name, address, contact person, phone number, and e-mail address. The City is most interested in government and California clients and may randomly select agencies to contact from your list as part of the evaluation process.

I. Appendices
This part shall include brief resumes, not more than two (2) pages each, for the individuals proposed as key personnel. Consultant information and general marketing materials will not be considered in the ranking of the proposals.

Proposal Format
To facilitate the evaluation process, all responses are required to adhere to the following format requirements. The City strongly encourages respondents to thoroughly review their proposals before submission to ensure they adhere to the requirements. If the proposal is not formatted or does not include all the listed items/sections, it may be deemed non-responsive.

Responses shall not exceed twenty (20) pages when printed on 8-½ by 11-inch paper.

Font Times New Roman Font (preferred), 12pt font size. The twenty (20) page Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 12 requirement does not include a cover letter/letter of transmittal or any items included as additional attachments. Proposals should also include the following:

A. Title Page showing the request for proposals subject; the vendor's name; the name, address, email, and telephone number of the contact person; and the date of the proposal.

B. Table of Contents identifying the items/section listed in the “Proposal Content” section of this RFP.

C. Detailed proposal following the order set forth in the "Proposal Content" of this RFP.

IX. Evaluation Criteria
The City will establish an evaluation committee to review and rate each proposal. The proposal evaluation process will be conducted using a multi-step method which will include the following steps:

A. Preliminary Proposal Review - The evaluation committee will review each submission to ensure adherence to the minimum/proposal format requirements.

B. Proposal Evaluation - In the second part of this process, the evaluation committee will review and rate proposals based on the following:

1. Experience of Firm and Project Personnel (40%)
 Experience, resources, and qualifications of the firm and assigned individuals to perform tasks identified in the scope of work.

2. Staff and Project Organization Plan (30%)
 Assessment of how well the proposed solution will meet the needs of the City
 Proposed timeline is reasonable

3. References Checks (15%)
 Good reference checks from primary and/or secondary sources

4. Proposed fees for services (10%)
 Proposed fees are reasonable

5. Responsiveness to RFP (5%)
 Compliance with the required format
 Offered new/innovative services, suggestions
Interviews
If necessary, the City may require the top-rated proposers to participate in an interview process. The City will notify the proposers selected for the interview via email to schedule a date and time. As part of the interview process, proposers may be required to provide a work sample to review quality.

Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 13 X. Proposal Protests
Proposal Protest Procedures (Before Proposal Opening)
A protest filed before the proposal opening must be filed in writing no later than ten (10) working days before opening. The most common types of protest that might be filed before a proposal opening include those based upon restrictive specifications or alleged improprieties in any solicitation that is apparent before the scheduled proposal opening.

When a protest is filed before a scheduled proposal opening, certain steps must be followed:

A. The protest must be submitted in writing within the specified time frame (no later than ten (10) working days prior to a proposal opening). All protests must be filed with the City’s Director of Finance for determination. Protest must be submitted to the Director of Finance by mail or e-mail within the specified time frame. Protests can be sent to:

Mail:

Lana Dich
City of Santa Fe Springs
Attn: Finance Department
11710 Telegraph Road
Santa Fe Springs, CA 90670
Or
E-mail:
[email protected]
B. The protest must contain factual and legal reason(s) and should recommend a proposed remedy. Nevertheless, it should be noted that the City reserves the right not to implement the proposed remedy but to offer alternative solutions where applicable.

C. Where appropriate, the City will hold an informal conference on the merits of a protest with all interested parties allowed to attend. Interested parties may include all proposers, subcontractors, or suppliers, provided they have a substantial economic interest in a portion of the RFP.

D. All potential proposers will be advised of a pending protest.

E. The City shall not open proposals prior to the resolution of the protest unless it is determined that:
• The items to be procured are urgently required;
• Delivery or performance will be unduly delayed by failure to make the award promptly; or
Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 14 • Failure to make a prompt award will otherwise cause undue harm to the City.

The City will respond in writing within ten (10) business days after receipt of a properly filed protest. The Director of Finance will respond and include a response to each substantive issue raised in the protest.

After the exhaustion of administrative remedies, the protesting party will be given the City’s final decision. The Director of Finance has the authority to decide on all protests.

Proposal Protest Procedures (After Proposal Opening/Post Award) A protest filed after a proposal opening must be filed within three (3) working days after the aware. The City will grant the protesting party a fair review and shall have up to ten (10) business days to review the protest and render its decision.

XI. Execution of Agreement
The resulting agreement (see attached sample Attachment C) shall be signed by the successful Consultant and returned within the required insurance within ten (10) business days after the City has provided written notice that the Consultant has been awarded.

Failure to execute the agreement and file acceptable insurance documents as provided herein shall cause, at the City's option, for annulment of the award. Please review the insurance requirements and indemnification clause in the attached sample agreement.

Should the successful Consultant decline to execute the agreement, the City can either reject all proposals, accept one of the other proposals, or issue a new solicitation.

XII. Insurance Requirements
Any vendor conducting services for the City of Santa Fe Springs must obtain and maintain insurance at their own expense. Insurance must be held until completion of services and formal acceptance by the City. The following insurance placed with an insurer admitted to write insurance in California or a non-admitted insurer on California’s List of Eligible Surplus Lines Insurers (LESL):

A. Commercial General Liability
Commercial General Liability (CGL) (equivalent in coverage scope to Insurance Services Office, Inc. Form CG 00 01) shall cover on an “occurrence” basis for bodily injury and property damage, including premise-operations, productscompleted, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury, and advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, the limit shall be twice the required occurrence limit.

If requested, the "City of Santa Fe Springs, its officials, employees, and agents" must be separately endorsed to the policy as additional insureds on an endorsement equivalent to the Insurance Services Office, Inc. Form CG 20 10 11 85 of CG 20 26 1185.

Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 15 B. Business Automobile Liability
For owned vehicles, hired, and non-owned vehicles, Insurance Services Office Form CA 00 01 covering, Code 1 (any auto), or if vendor has not owned autos, Code 8 (hired) and 9 (non-owned) with limit no less than $1,000,000 per accident for bodily injury and property damage.

If an automobile is not necessary to perform services, the vendor must submit a written request for a waiver of this requirement.

C. Professional Liability or Errors and Omissions
Depending on the work or services to be performed, professional liability or errors and omissions liability insurance may be required. The City will require the vendor to provide professional liability or errors and omissions liability insurance in an amount not less than $2,000,000 per occurrence or claim. Architects’ and engineers’ coverage shall be endorsed to include contractual liability.

D. Workers' Compensation and Employer's Liability
Workers' Compensation as required by the California Labor Code and Employer's Liability in an amount not less than $1,000,000 per accident for bodily injury or disease.

E. Cyber Liability Insurance (if applicable)
With limits not less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.

F. Technology Professional Liability Errors & Omissions (if applicable) Coverage must be appropriate to Vendor’s profession and work hereunder, with limits not less than $2,000,000 per occurrence. Coverage shall be sufficiently broad to respond to the duties and obligations undertaken by Vendor shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 16 response costs, regulatory fines and penalties as well as credit monitoring expenses.

The policy shall include, or be endorsed to include, property damage liability coverage for damage to, alteration of, loss of, or destruction of electronic data and/or information “property” of the City in the care, custody, or control of Vendor.

If not covered under Vendor’s liability policy, such “property” coverage of City may be endorsed onto Vendor’s Cyber Liability Policy as covered property.

Required insurance documentation
A. Certificate of Insurance
The Certificate Holder must be listed as follows:

City of Santa Fe Springs
11710 Telegraph Road
Santa Fe Springs, CA 90670
Attn: Risk Management
B. Endorsements (if requested)
In addition to the Certificate of Insurance, the vendor must provide the following endorsements:

1. Additional insured endorsements to the general liability and auto liability* insurance policies. The "City of Santa Fe Springs, its officials, employees, and agents" must be endorsed to the vendor’s general liability policy as well as the auto liability policy as additional insureds on an endorsement equivalent to ISO forms CG 20 10 11 85 or CG 20 26 11 85.

2. Cancellation notice endorsements. Each policy must be endorsed to cerify that it will be not be cancelled or non-renewed by either party or reduced in coverage or limits (except by paid claims) unless the insurer has provided the City with thirty (30) days prior written notice of cancellation (ten (10) days for cancellation due to nonpayment of premium is acceptable).

3. Primary, non-contributory coverage endorsements. The general liability and professional liability (if required) policies must be endorsed to provide that each policy shall apply on a primary, non-contributing basis with any insurance or self-insurance, primary or excess, maintained by or available to the City or its officials, employees and agents.

C. Waiver and Modifications of the Insurance Requirements The City has the authority to modify these insurance requirements at any time at its discretion.

In general, any contract deemed sole source, professional/professional services, involve the disclosure of proprietary information, and/or a public works project, may Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 17 require revisions to the City's standard insurance requirements. Any revisions to the insurance requirements will be identified within the associated service contract terms and conditions.

Vendors may request a waiver or modification of these insurance requirements.

Waiver or modification requests must be submitted in writing. The request should state the specific insurance requirement that is being considered for waiver or modification and provided a brief explanation for the request. Requests will be reviewed on a caseby-case basis, and the decision will ultimately depend on the scope of services. The final decision to approve or deny a request will be at the City's legal authority or an authorized designee's discretion.

XIII. Use of Federal Funds
The City may elect to use funding from Federal sources for a portion of or all expenses related to this project. The United States Federal Government requires purchases of items and services to meet specific standards when using Federal funds, including grants, cooperative agreements, contracts, and Federal funds "passed-through" to the City from a non-Federal entity (i.e., sub-recipient agreements). These requirements are codified under the Code of Federal Regulation's (CFR) Title 2, Subtitle A, Chapter II, Part 200 (also referred to as "2 CFR 200" or "Uniform Guidance") and the Federal Acquisition Regulations (FAR), as applicable.

The following standards apply to all purchases of items and services using Federal funds:
 Transactions shall be conducted lawfully and ethically  Unnecessary/duplicative purchases are not permitted
 Utilizing a vendor or supplier on the U.S. Federal Government's Debarred and Suspended List (available at SAM.gov) is prohibited
 All individuals involved in the expenditure of federal monies must avoid any actual or apparent conflict of interest
 Procurement transactions must be conducted in a manner providing full and open competition
 Opportunities should be provided to minority businesses, women's business enterprises, and labor surplus area firms when possible  Contracts and purchase orders should include the contract provisions required by 2 CFR 200 Appendix A
 Purchases of goods and services must include documentation detailing the procurement history
XIV. Non-Commitment of City
While the City intends to select a Consultant through this process, this intention is subject to change at any time during the process. The City does not commit to awarding an agreement, paying any costs incurred in preparing the proposal for this request, and/or procuring or contracting any items or services.

Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 18 XV. Labor Requirements
A. Background: All personnel engaged in the performance of this work shall be employees of the Consultant and, as such, shall be warranted to possess sufficient experience and reliability to perform this work.

B. Health: All personnel engaged in the performance of this work shall be in good health and free of contagious diseases. The Consultant shall not allow any person(s) under the influence of alcohol or drugs on the premises or in the building. Neither shall the Consultant allow the use of or presence of alcohol or drugs on the premises or in the building.

C. Non-Discrimination: The Consultant shall not engage in discrimination in the employment of persons because of race, color, national origin, ancestry, mental/physical disabilities, sex, or religion of such persons.

D. Conduct: No person(s) shall be employed for this work that is found to be incompetent, disorderly, and troublesome, under the influence of alcohol and drugs, which fails or otherwise refuses to perform the work properly and acceptably or is otherwise objectionable. Any person found to be objectionable shall be discharged immediately and not re-employed for this work.

XVI. Records
The Consultant agrees to permit the City Manager or designee access to records, reports, files, and other papers or property of the Consultant to audit any performance aspect under this agreement.

XVII. Use of Subcontractors
The Consultant shall be responsible for all work performed under the final agreement and shall keep all work under their control. No portion of the work may be subcontracted without the prior written consent of the City. All subcontractors used on this work shall 18 be under the direct supervision of the Consultant and shall be considered as their employees. Any approved subcontractors must provide insurance indemnifying the City with limits at or exceeding the limits of the Contractor's insurance.

XVIII. Modifications/Changes
Changes in the areas serviced and/or specifications may be necessary during the agreement term. Changes in the agreement requirements and corresponding changes in compensation may be implemented upon mutual understanding between the City and the Consultant. These changes will be processed by the City Manager.

XIX. Disclosure of Information
A. The Consultant agrees that it will not during or after the term of the agreement, disclose any proprietary information or confidential business information of the City, including but not limited to its costs, charges, operating procedures, or methods of Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 19 doing business to any person, vendor, corporation, association, or other entity or the general public for any reason or purpose whatsoever, without the prior written consent of the City. Such confidential or proprietary information received by the Consultant shall be used exclusively in connection with the performance of services.

B. The Consultant shall not issue or release for publication any articles, advertising, or publicity matters relating to the services performed by the Consultant hereunder or mentioning or implying the name of the City or its respective personnel without the prior written consent of the City.

XX. Ex-Parte Communications
Consultants and their representatives should not engage in unauthorized communications with elected officials, officers, employees, or agents of the City about this RFP. This requirement also includes any evaluation panel member, except for designated RFP facilitators. This requirement remains in effect until after award notifications have been made.

This restriction does not prohibit consultants and their representatives from making oral statements or presentations to City representatives during a scheduled public meeting.

XXI. General Rights of the City
At its discretion, the City reserves the right to:

A. Reject any and/or all proposals for no reason or any reason including, but not limited to, the following:

1. The proposal is incomplete, non-responsive, obscure, irregular, or lacking necessary detail and specificity.

2. The Consultant, in the sole judgment of the City, lacks the qualifications, experience, and/or responsibility necessary to provide the services.

3. The Consultant failed or neglected to complete and submit any information within the time specified by the City and as may be otherwise required herein.

B. Reject any proposal that, in the opinion of the City, is so unbalanced in comparison to other proposals received and/or to the City’s internal estimates that it does not accurately reflect the cost to perform; C. Accept all or any part of a proposal;
D. Make multiple awards;
E. Cancel the entire RFP;
F. Issue subsequent RFPs; or
Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 20 G. Waive any errors or informalities in any proposal to the extent law permits.

PLEASE REVIEW
Attachment A – Local Hazard Mitigation Plan (November 2017) Attachment B – References (Please Complete and Return)
Attachment C – Sample Professional Services Agreement
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Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 REV052024 Page 1 of 16 [Consultant Name]

CITY OF SANTA FE SPRINGS

PROFESSIONAL SERVICES AGREEMENT
WITH
________________________
This Professional Services Agreement (“Agreement”) is made and effective as of ________________ (“Effective Date”), by and between the City of Santa Fe Springs, a California municipal corporation, (“City”) and ________________, a [State and Entity Type: Example – California limited liability company] (“Consultant”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

To the extent that Exhibit B contains provisions inconsistent with this Agreement and/or Exhibit A, the provisions of this Agreement and Exhibit A shall govern.

5. PAYMENT
A. City agrees to pay Consultant monthly, [in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks]. This amount shall not exceed [Insert amount] Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 REV052024 Page 2 of 16 [Consultant Name]
dollars ($__.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement.

7. DEFAULT OF CONSULTANT
If the City determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, the City shall serve Consultant a written notice of the default. Consultant shall have seven (7) days after service of said notice to cure the default. In the event that Consultant fails to cure the default within such period of time or fails to present the City with a written plan for the diligent cure of default if such default cannot be cured within seven days, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. Consultant shall be responsible for costs incurred by the City Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 REV052024 Page 3 of 16 [Consultant Name]
due to Consultant’s failure to comply with this section. The City shall have the right to offset against the amount of any fees due to Consultant any costs incurred by the City as a result of Consultant’s default.

Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs, including but not limited to attorney’s fees, expert fees, and costs of litigation.

B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 REV052024 Page 5 of 16 [Consultant Name]
in the Agreement, the City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for the City. The City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold the City harmless from any and all taxes, assessments, penalties, and interest asserted against the City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold the City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. The City shall have the right to offset against the amount of any fees due to Consultant under this Agreement as a result of Consultant’s failure to promptly pay to the City any reimbursement or indemnification arising under this paragraph.

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However, the City's right to review any such response does not imply or mean the Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 REV052024 Page 7 of 16 [Consultant Name]
right by the City to control, direct, or rewrite said response, or that the City has an obligation to review any such response or verifies any response it has reviewed.

To the City: City of Santa Fe Springs
11710 E. Telegraph Road
Santa Fe Springs, CA 90670
Attention:

To Consultant: _________________________
_________________________

17. ASSIGNMENT
Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. [Because of the personal nature of the Services to be rendered pursuant to this Agreement, only _____________ shall perform the Services described in this Agreement, unless otherwise agreed to by City. Consultant shall provide City fourteen (14) days' notice prior to the departure of ____________ from Consultant's employ. Should he/she leave Consultant's employ, City shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Consultant’s sole compensation shall be payment for actual Services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City and Consultant.] Before retaining or contracting with any subconsultant for any services under this Agreement, Consultant shall provide the City with the identity of the proposed subconsultant, a copy of the proposed written contract between Consultant and such subconsultant which shall include and indemnity provision similar to the one provided herein and identifying the City as an indemnified party, or an incorporation of the indemnity provision provided herein, and proof that such proposed subconsultant carries insurance at least equal to that required by this Agreement or obtain a written waiver from the City for such insurance.

18. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect all licenses required of it by law for the performance of the Services described in this Agreement.

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19. GOVERNING LAW
The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City.

20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written and pertaining to the subject of this Agreement or with respect to the terms and conditions of this Agreement shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.

21. AMENDMENTS
Any amendments to this Agreement must be in writing and executed by the parties hereto, or their respective successors and assigns, in order to be valid.

22. NON-EXCLUSIVE AGREEMENT
Consultant acknowledges that the City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

23. ATTORNEYS’ FEES
In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

24. CONSTRUCTION
The parties hereto have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

25. WAIVER
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The delay or failure of any party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

26. SEVERABILITY
If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

27. COUNTERPARTS
This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

28. AUTHORITY TO EXECUTE THIS AGREEMENT
The persons executing this Agreement on behalf of the parties warrant and represents that they have the authority to execute this Agreement on behalf of said parties and has the authority to bind the parties to the provisions of this Agreement.

29. ELECTRONIC SIGNATURES
The parties acknowledge and agree that execution of this Agreement by electronic signature or electronic transmittal of signatures shall have the same effect as handwritten signatures for the purposes of validity, enforceability, and admissibility.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
[If Consultant is a corporation, two signatures are required: Signature 1 – the Chairperson of the Board, the President, or any Vice President; Signature 2 – the Secretary, any Assistant Secretary, the Chief Financial Officer, or any Assistant Treasurer (Corp. Code § 313).]

CITY OF SANTA FE SPRINGS CONSULTANT
Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 REV052024 Page 10 of 16 [Consultant Name]
____________________________ ____________________________ Name: ______________________
Title: _______________________
Date: ______________________ Date: _______________________ ATTEST: CONSULTANT
_____________________________ ____________________________ Fernando Muñoz, Deputy City Clerk Name: ______________________ Title: _______________________
Date: _______________________
APPROVED AS TO FORM:
_________________________
Ivy M. Tsai, City Attorney
Attachments: Exhibit A City’s Request for Proposals
Exhibit B Consultant’s Proposal
Exhibit C Insurance Requirements
Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36

EXHIBIT A
CITY’S REQUEST FOR PROPOSALS
Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36

EXHIBIT B
CONSULTANT’S PROPOSAL
Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36

EXHIBIT C

INSURANCE REQUIREMENTS
Without limiting Consultant’s indemnification of the City, and prior to commencement of Services, Consultant shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to the City. If Consultant maintains higher limits than the minimum limits shown below, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.
[Note: May need to delete workers' compensation and employer's liability insurance requirements for certain sole proprietorships, partnerships, or corporations without employees.]
Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000 per accident for bodily injury or disease).

Consultant shall submit to the City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees, and volunteers.

Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 [Note: If the required limits for general liability, auto and employer’s liability are $1 million or less, the following paragraph may be omitted.] Umbrella or excess liability insurance. Consultant shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
 A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
 Pay on behalf of wording as opposed to reimbursement;  Concurrency of effective dates with primary policies;  Policies shall “follow form” to the underlying primary policies; and  Insureds under primary policies shall also be insureds under the umbrella or excess policies.

Other provisions or requirements
Proof of insurance. Consultant shall provide certificates of insurance to the City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by the City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time.

Duration of coverage. Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, or Consultant’s agents, representatives, employees or subconsultants.

Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by the City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

The City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, the City has the right but not the duty to obtain the insurance it deems necessary and any Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 premium paid by the City will be promptly reimbursed by Consultant or the City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, the City may immediately terminate this Agreement.

Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.

Waiver of subrogation. All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

Enforcement of Agreement provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.

Requirements not limiting. Requirements of specific coverage features or limits contained in this Agreement are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type.

Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to the City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.

Additional insured status. General liability policies shall provide or be endorsed to provide that the City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.

Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to the City and approved of in writing.

Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the Services who is brought onto or involved in the Services by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subconsultants, and others engaged in the Services will be submitted to the City for review.

The City’s right to revise specifications. The City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to Consultant, City and Consultant may renegotiate Consultant’s compensation or come to some other agreement to address the additional cost.

Self-insured retentions. Any self-insured retentions must be declared to and approved by the City. The City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by the City.

Timely notice of claims. Consultant shall give the City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Services.

Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 RFP 24 – 3 Local Hazard Mitigation Plan
ATTACHMENT B – References
(COMPLETE AND RETURN WITH YOUR PROPOSAL)
Entity Name
Entity Address
Name of Contact
Telephone Number of Contact
Email of Contact
Project Title
Date of Project
Entity Name
Entity Address
Name of Contact
Telephone Number of Contact
Email of Contact
Project Title
Date of Project
Entity Name
Entity Address
Name of Contact
Telephone Number of Contact
Email of Contact
Project Title
Date of Project
Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36

EXHIBIT B
CONSULTANT’S PROPOSAL

Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 13217 Jamboree Rd., #248
Tustin, CA 92782
888.4.JGA.1ST
JacobGreenAndAssociates.com
Proposal For
RFP No. 24-3
Local Hazard
Mitigation plan
JULY
2024
Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36

LETTER FROM CEO JACOB GREEN

TABLE OF

CONTENTS

PROPOSAL OF THE FIRM

WORK APPROACH

PROPOSED STAFFING AND PROJECT ORGANIZATION

Page 1 ends

Section
C
Section
B
Section
A
Cover
Letter
Pages 2 - 4
Pages 5 - 10
Pages 11 - 17

SANTA FE SPRINGS

CITY OF

FEE PROPOSAL

CONFLICT OF INTEREST STATEMENT
Section
E
Section
D

Page 18 ends

Pages 19 - 22

APPENDICES

CLIENT REFERENCES
Section
G
Section
F
Pages 23 - 24
Pages 25 - 30
Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36

1.888.4.JGA.1ST | [email protected]
PAGE 1
Jacob Green
President & CEO
Jacob Green & Associates, Inc.

Jacob Green
13217 Jamboree Rd., #248, Tustin, CA 92782
909.238.8536
www.JacobGreenAndAssociates.com
[email protected]
Legal name:

Contact name:

Address:

Telephone/Fax:

Website:

Email:

Sincerely,
July 18, 2024
Chad Van Meeteren, Fire Chief
City of Santa Fe Springs – Fire Rescue
11300 Greenstone Avenue
Santa Fe Springs, CA 90670
Dear Chief Van Meeteren,
Jacob Green & Associates (JGA) is pleased to submit our proposal in response to the Request for Proposals (RFP) for the City of Santa Fe Springs Local Hazard Mitigation Plan (LHMP). We value the opportunity to work alongside the City. With our extensive local government experience in Southern California emergency management and LHMP development, we are well-equipped to deliver a comprehensive and actionable LHMP that addresses Santa Fe Springs' unique hazards and vulnerabilities.

Our team of dedicated professionals brings a wealth of knowledge and expertise to this project. Through collaboration, stakeholder engagement, and the utilization of cutting-edge methodologies and technologies, we are committed to developing an LHMP that reflects Santa Fe Springs' distinct characteristics and meets the requirements of relevant regulations, including the Disaster Mitigation Act of 2000 and applicable state legislation.

Our proposal shall remain valid for a period of 90 days from the date of submittal.

All information submitted in this proposal is true and correct.

JGA acknowledges that we have reviewed Addendum No. 1 to RFP 24 - 3.

Thank you for considering Jacob Green & Associates as your trusted partner for the LHMP project. We are excited about the opportunity to contribute to the safety and resilience of the City of Santa Fe Springs.

Company/Contact Information
Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36

PROPOSAL OF

THE FIRM

SECTION A
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PROPOSAL OF THE FIRM
Founded in 2021, JGA is an Orange County-based corporation comprised of 30 veteran local government leaders with over 600 years of combined municipal experience; and includes former City Managers, Emergency Managers, Police Chiefs, Fire Chiefs, and other municipal experts. We help our clients prepare for and respond to challenges in Emergency Management, Organizational Development, Crisis Communications, and Public Safety. JGA's headquarters are located in Tustin, CA.

We provide tailored services by developing a deep understanding of client needs, fostering authentic and trusted relationships, and focusing on solutions and outcomes that consistently exceed expectations.

Drawing on the deep local experience of our team members and advisors, JGA has quickly become a premier partner with local governments throughout the state of California.

What sets JGA apart? In 2023, FEMA implemented changes to the Hazard Mitigation Plan (HMP) process that have radically tightened the requirements as to what will pass CalOES and FEMA review, and have resulted in a backlog of over 120 plans in the queue for review and approval by CalOES and FEMA. These changes include:
• Much deeper examination of the impacts of climate change. • Requirements to substantively address social equity and disadvantaged populations. • More thorough stakeholder and public involvement processes, encouraging the public to not only comment on the final product, but to have stakeholder and public input be an integral part of the process.

JGA has developed a deep understanding of FEMA's new requirements through our close collaboration with CalOES. We've refined our methodologies to align precisely with current FEMA expectations, ensuring our hazard mitigation plans meet and exceed the latest standards. Our ability to deliver plans that satisfy today's rigorous criteria - not outdated benchmarks - positions JGA as the optimal partner for Santa Fe Springs' HMP project.

Beyond hazard mitigation, JGA has built a broader planning practice focusing on climate action and adaptation planning, economic development, and comprehensive planning. We are currently delivering these services to City governments throughout California, allowing us to bring a holistic perspective to your LHMP update.

JGA's financial condition is currently stable with no impending bankruptcy or pending litigation. There are no outstanding claims in excess of twenty-five thousand dollars ($25,000) for or against the firm.

Additionally, there are no planned office closures or mergers that may impede our ability to provide professional consulting services.

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Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 JGA's hazard mitigation planning team is led by Patrick Marchman, AICP CEP, SCR. Patrick has 15 years of experience in hazard mitigation, resilience, and climate adaptation planning work throughout North America, and earned the rare Certified Environmental Planner (CEP) advanced specialty certification from the American Institute of Certified Planners. Patrick has worked in and around “FEMA World” since 2010, having worked directly for FEMA, as well as part of the Community Engagement and Risk Communication contract for several years. Patrick has reviewed numerous hazard mitigation plans, including several state-level plans, and in the past several years has developed and managed the development of a number of hazard mitigation and climate adaptation plans, such as:
• Swampscott Municipal Flood Mitigation Guidance (Massachusetts, 2021) • Resilient Long Beach Island Action Plan (New Jersey, 2022) • North Topsail Beach Coastal Resilience Plan (North Carolina, 2022) • Norwalk Flood Early Warning Plan (Wisconsin, 2023)
• Valdez Municipal Code Update for Resilience (Alaska, 2023) • Mazzetti Corporate Climate Adaptation Plan (2024)
• City of Seaside Climate Action and Adaptation Plan (California, 2024) • Village of Riverside Climate Action and Adaptation Plan (Illinois, 2024) Beyond Patrick’s personal experience, JGA has completed a wide range of resilience and emergency management-related projects, including the following hazard mitigation plans:
• City of West Hollywood Local Hazard Mitigation Plan Update • City of Dana Point Local Hazard Mitigation Plan Update • City of Rialto Local Hazard Mitigation Plan
• Rincon Band of Luiseño Indians Local Hazard Mitigation Plan Update • City of Lake Forest Local Hazard Mitigation Plan Update • City of Montebello Local Hazard Mitigation Plan Update JGA’s staff includes senior California municipal professionals with extensive experience in planning, community outreach, and facilitation. Theycontribute their extensive knowledge to a range of projects.

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PROPOSED STAFFING

AND PROJECT

ORGANIZATION

SECTION B
PAGE 5
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ORGANIZATIONAL CHART
TONY E. COLETTA JR.

Senior Advisor - Emergency Management

JACOB GREEN
President & CEO

PATRICK

MARCHMAN, AICP
Project Manager // Hazard Mitigation,
Climate and Resilience Advisor

WILLIAM SIMMONS
Hazard Mitigation Specialist

MEGHAN MURRAY
Project Specialist
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PROPOSED STAFFING AND PROJECT

ORGANIZATION
JGA has developed a hazard mitigation planning practice that has successfully delivered multiple plans for a range of communities, including the City of Dana Point, the City of West Hollywood, the City of Lake Forest, The Rincon Tribe of Luiseño Indians, City of Rialto, and the City of Montebello. Our hazard mitigation plans integrate FEMA's 2023 guidance, mandating consideration of climate risk and climate adaptation options, and feature robust public participation as well as partnership with local government.

Patrick Marchman, AICP, will be the project manager for the City of Santa Fe Springs and the JGA team will be fully committed to the City throughout the entire project. JGA acknowledges that no person assigned to the project shall be removed or replaced without prior written concurrence from the Agency.

Our team is experienced with FEMA requirements as well as CalOES grant requirements.

RAYMOND CHEUNG
Senior Advisor - Emergency Management
K

EY PERSONNEL
Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 JGA’s Team Video Link: Jacob Green and Associates - JGA - Your First Call

JACOB GREEN, MPA
President & CEO
Jacob has an extensive background in public safety and has overseen emergency management programs for over 18 years in his capacity as both Emergency Manager and the department head responsible for emergency management in various agencies including the cities of Santa Ana, Fountain Valley, Ontario and San Juan Capistrano. He specializes in seminar training and leadership coaching for municipal management staff involved with the planning and provision of emergency services. Jacob’s key emergency management accomplishments include the creation of a new Bureau of Emergency Management for the City of Ontario, design and construction of Ontario’s new $7 million Emergency Operations Center, and citywide disaster training/exercises, emergency operations plan writing, hazard mitigation plan writing, management of the emergency operations center during disaster activations, and community engagement and public education activities for multiple cities. Jacob also has served as the Ontario Fire Department’s lead Public Information Officer and Grant Manager.

PATRICK MARCHMAN, AICP
Project Manager // Hazard Mitigation, Climate and Resilience Advisor Patrick Marchman has 20 years of experience as a planner with experience in multiple components of comprehensive planning, including zoning, transportation, resilience and sustainability, environmental and economic development. His work initially focused on developing and managing the NEPA process for multi-billion-dollar infrastructure projects. Patrick then moved into hazard mitigation and disaster risk reduction planning while working with the U.S. Federal Emergency Management Agency, writing and reviewing over a dozen hazard mitigation plans. After a four-year stint managing the environment and real estate programs and working closely with Metropolitan Planning Organizations supporting local and regional transportation planning, for the U.S. Federal Highway Administration’s Michigan Division, he shifted to the private sector, supporting climate adaptation and sustainability strategy for a wide range of public and private sector clients. Since 2011, Patrick has been a member of the American Institute of Certified Planners, and has delivered presentations at national planning conferences as well as many planning-related publications. He also holds a certification in Sustainability and Climate Risk from the Global Association of Risk Professionals. Patrick has served in leadership roles in several professional organizations as well as on his City’s Zoning Board of Appeals, and has a commitment to leading the development of new practice areas within the planning profession.

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Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 TONY E. COLETTA JR., MPA, CEM, MPM
Senior Advisor - Emergency Management
Tony’s focus is on assisting clients solve local challenges through innovative, cooperative, and sustainable public safety solutions. As a proven leader, he excels in problem-solving, alliance building, and organizational communication, and delivering results-driven solutions for today’s municipal challenges. Tony has built highly effective emergency management teams, led multi-million-dollar regional homeland security programs, coordinated statewide public safety initiatives, authored best practice emergency plans, and leveraged federal agencies and funding to solve local homeland security and emergency management challenges. Tony Coletta brings 35 years of public safety experience, with 25 years dedicated to emergency management and homeland security administration. His expertise spans emergency planning, training and exercises, hazard and risk mitigation, organizational assessments, and strategic planning. Tony's extensive background includes state, federal, and international disaster deployments. He has made notable achievements in instructing and course design, emergency operations center design, recruitment, succession planning, and grant and performance management. Tony is an internationally Certified Emergency Manager and holds degrees in Emergency Medical Services Administration, Police Service Administration, Fire Service Administration, and Public Administration.

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RAYMOND CHEUNG, CEM
Senior Advisor - Emergency Management
Raymond Cheung has served for over 20 years in the public sector ranging from military service to leadership roles in local government. His local government emergency management tenure includes positions as a city emergency manager as well as Assistant Emergency Manager for Orange County, California for the Orange County Sheriff’s Department. He is also a graduate of FEMA’s National Emergency Management Advanced Academy and the Harvard Kennedy School of Government’s Leadership in Crises executive program. As an International Association of Emergency Management Certified Emergency Manager (CEM), Raymond has led and managed teams at both the county and city level in Southern California. He has responded to and worked dozens of disasters and Emergency Operations Center activations, including Presidentially declared disasters. A veteran of the United States Marine Corps, he deployed to Iraq during Operation Iraqi Freedom in a Civil Affairs capacity to restore civil governance, local infrastructure, and basic humanitarian needs during and after the 2003 invasion.

Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36

WILLIAM SIMMONS
Hazard Mitigation Specialist
William Simmons is a Project Manager at Jacob Green and Associates, where he leads and supports the creation of comprehensive emergency management documentation, including Local Hazard Mitigation Plans, Emergency Operations Plans, and Risk Assessments. He facilitates innovative emergency management and leadership development programs, training sessions, and exercises. Prior to joining JGA, William served for 10 years in the United States Air Force as a Supervisor, Instructor, Exercise Director, and Team Leader. He was a key contributor in planning, coordinating, and executing real-world and simulated crisis environments as a Command-and-Control Operator. One of William's most notable projects was his work on the implementation of a countrywide evacuation plan for civilian family members during the escalation of the North Korean threat in 2017. The plan was successfully showcased in an exercise, during which 1,700 residents were safely processed for evacuation. William holds a Secret Clearance and possesses a Bachelor's Degree in Homeland Security and Emergency Management. He has completed over 20 courses with the FEMA Emergency Management Institute, is certified in Emergency Operations Planning and Mitigation Planning through CSTI, and is currently pursuing a Master of Science in Organizational Development at the University of Massachusetts.

MEGHAN MURRAY
Project Specialist
Meghan Murray has over 24 years of experience in Operations Management, Program Management, Personnel Management, Executive Communication, and Continuous Process Improvement. Meghan served in the Air Force for 22 years and has extensive background in Organizational Development. Meghan excelled in overseeing operations, professional development, and personnel programs for organizations and has directed multiple programs valued at $1B while managing risk, safety, and compliance. Meghan holds a Masters of Science degree with a specialty in Human Resource Management bringing to the team an extensive knowledge in team leadership, strategic planning, and data driven decision making. One of Meghan’s most notable projects was being a strategic team lead of the Organization of the Future that led to the building of the latest branch of the military, the United States Space Force. As a Project Specialist with JGA, Meghan supports the Organizational Development and Emergency Management Departments by coordinating projects, managing timelines, and ensuring the successful execution of department initiatives.

JGA will be responsible for all work, products, and services. JGA will not reassign any aspect of assigned projects without the prior written authorization of the City of Santa Fe Springs. JGA does not have subconsultants for this project.

PAGE 9
Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 • Clear Objectives: Define and communicate project goals, expectations, and deliverables clearly at the project's outset.
• Active Participation: Engage in regular meetings and provide necessary feedback to ensure the project stays on track and aligns with expectations.
• Resource Allocation: Ensure the availability of internal resources, including key personnel, data, and tools, required for the project.
• Open Communication: Maintain open and honest communication with the Consultant, addressing any concerns or changes in scope as soon as they arise. • Decision-Making: Facilitate timely decision-making processes to avoid delays and ensure project progress.
• Access Provision: Provide the Consultant with necessary access to relevant systems, documentation, and facilities.
• Respect Timelines: Adhere to agreed-upon timelines for reviews, approvals, and information requests to maintain project momentum.
• Change Management: Collaborate on managing any changes in project scope, requirements, or timelines, ensuring mutual agreement on modifications.
• Partnership Approach: Foster a collaborative and respectful working relationship, recognizing that successful outcomes depend on both parties' commitment and cooperation. • Timely Payment: Pay invoices pursuant to contract terms and communicate any payment issues promptly with the Consultant.

City of Santa Fe Springs Project Commitment
Successful project outcomes rely on a strong partnership between our team and yours. To ensure the best results, we've outlined key client responsibilities that foster effective collaboration and project efficiency. By fulfilling these roles, you actively contribute to the project's success, helping us deliver high-quality work on time and within scope. This mutual commitment not only improves project outcomes but also maximizes the value and impact of our combined efforts.

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WORK APPROACH

SECTION C
PAGE 1 1
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WORK APPROACH
The proposed Scope of Work outlines the comprehensive approach that JGA will undertake in collaboration with City staff and community stakeholders to develop an updated HMP for the City of Santa Fe Springs. The plan will adhere to all policy and regulatory requirements, including:
• The Disaster Mitigation Act of 2000
• Code of Federal Regulations Section 44 CFR 201.6
• AB 2140 (2006)
• SB 1241 (2012)
• SB 747 (2019)
• Government Code Sections 65302(g)(4) and 65302.15
The Plan will be developed according to FEMA's new hazard mitigation planning standards, effective as of April 2023, that emphasize robust community and stakeholder participation, consideration of climate change impacts, and increased attention to vulnerable populations. JGA will build on its recent experience in developing plans to these new standards and navigating the approval process, which has changed significantly from what governed the planning process before 2023.

By engaging with City staff and community stakeholders, JGA will follow FEMA's process from the organization of resources to plan adoption and implementation. Through a collaborative and systematic approach, the updated HMP will enhance the City's ability to mitigate hazards and promote a safer and more secure community.

TASK #1: KICK-OFF AND PROGRESS MEETINGS
JGA will hold a kickoff meeting with the City and relevant stakeholders and develop a cadence of regular meetings and interactions, ideally with bi-weekly check-ins between JGA and the City, to refine the scope of work and workplan.

A Stakeholder Committee consisting of members from a variety of backgrounds will be convened.

Invitees will consist of representatives from businesses, schools, non-profits, and community organizations representing various parts of the community, with emphasis on those that represent disadvantaged and vulnerable populations. Per FEMA’s updated 2023 hazard mitigation planning guidance, public and stakeholder input will be solicited at multiple points through the process to shape the development of the HMP.

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Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 TASK #2: RESEARCH AND ANALYSIS
JGA will begin by reviewing the City’s 2017 Hazard Mitigation Plan. While the HMP as a whole will be comprehensively updated, special attention will be paid to identifying what sections and overall areas need to be changed to conform with FEMA’s new guidance as of April 2023. JGA will also obtain necessary plans and other documents to inform the development of the HMP Update and will provide the City with a list of documents that are not available publicly to be obtained by JGA.

These may include:
• Existing and previous hazard mitigation plans for the City of Santa Fe Springs, neighboring communities, the county as a whole, and the state of California. • General, economic development, and other land use plans for the City of Santa Fe Springs and neighboring communities.
• Climate adaptation and action plans for nearby cities, counties, regions, and the state. • Emergency operations plans and related emergency response plans for the City. • Other relevant regional plans from organizations including utilities, flood and fire districts, and regional planning bodies including the Southern California Association of Governments.

TASK #3: HAZARD IDENTIFICATION AND RISK ASSESSMENT
Based on the City’s previous LHMP as well as FEMA’s 18 identified hazards in its recently updated National Risk Index, hazards would be chosen that specifically impact the City. These chosen hazards will be meticulously profiled to understand their characteristics, frequency, and potential impact. This profiling would include documenting the nature and causes of hazards, analyzing historical data to determine their likelihood of occurrence, and evaluating the potential consequences for the population, infrastructure, economy, and environment.

The assessment will also include an evaluation of the changing environment and potential climate adaptation, per FEMA’s updated requirements for hazard mitigation planning.

Sub-tasks A-C below further discuss elements of the LHMP that will be required by CalOES and FEMA.

SUB-TASK A: VULNERABILITY AND CAPABILITY ASSESSMENTS
JGA will systematically identify and evaluate the vulnerability of the City of Santa Fe Springs to various natural and anthropogenic hazards. This analysis will include population, residential structures, critical facilities, and identification of any repetitive loss properties as defined by the National Flood Insurance Program.

This process will involve the collection and analysis of data on historical hazard events, demographic and socioeconomic profiles, critical infrastructure, and land use patterns. Utilizing Geographic Information Systems (GIS) and hazard modeling tools, we will map and quantify areas at risk, considering factors such as flood zones, seismic activity, and wildfire-prone regions. The assessment will go beyond City-owned data, incorporating additional asset inventory information.

This assessment will provide valuable insights into the City's vulnerabilities and help prioritize mitigation efforts.

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A capability assessment of the City’s current and potential future capabilities to support hazard mitigation will also be included. For this capability assessment, we will evaluate the City's existing resources, plans, policies, and capacities to manage and mitigate hazards. This involves a thorough review of local government structures, emergency response frameworks, land use regulations, and infrastructure resilience. We will potentially conduct interviews with key stakeholders, including emergency management personnel, public works departments, and community organizations, to gauge the effectiveness of current mitigation measures and identify gaps. Additionally, the assessment will analyze the financial, technical, and human resources available for hazard mitigation activities. The resulting assessment will provide a detailed understanding of the community's strengths and weaknesses, informing strategic recommendations to enhance preparedness and response capabilities.

SUB-TASK B: HAZARD MITIGATION STRATEGY
To develop a comprehensive mitigation strategy, JGA will leverage the findings from the vulnerability and capability assessments to identify and prioritize effective mitigation actions tailored to the specific needs and risks of the City of Santa Fe Springs.. We will establish clear mitigation goals and objectives to guide the development of a mitigation actions matrix. We will also employ a multi-criteria analysis to evaluate potential mitigation options, considering factors such as cost-effectiveness, feasibility, and potential impact on reducing risk. Particular attention will be paid to climate adaptation-related activities, such as:
• Green infrastructure
• Expanded ecosystem storage
• Aquifer storage and recovery
• Floodplain and stream restoration
• Flood diversion and storage
The mitigation measures identified will address the identified risks, impacts, and vulnerabilities, reflecting the priorities of the City and its stakeholders. These measures will be chosen with an eye toward developing future FEMA grant applications based on the project information included in the strategy.

JGA will coordinate with relevant agencies, organizations, and public members interested in the HMP update to ensure the development of a comprehensive and actionable mitigation strategy. The integration of the new mitigation strategy into other planning mechanisms for each participating jurisdiction will be outlined. Finally, we will provide a roadmap for all City departments and partners to be able to evaluate their progress on the actions identified in the 2017 Plan and, per FEMA guidance, document the status of each previous action. The resulting mitigation strategy will be a detailed, actionable plan that outlines specific projects, policies, and programs designed to enhance community resilience.

Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 SUB-TASK C: HAZARD MITIGATION PLAN IMPLEMENTATION AND

MAINTENANCE PROCESS
JGA will develop a structured methodology for the ongoing development, maintenance, and evaluation of the HMP. This approach is designed to ensure the plan's continuous relevance and integration within the City's broader resilience and planning strategies. Our methodology will include regular monitoring and evaluation through scheduled review meetings involving a designated City staff member who will conduct internal coordination to assess the progress and effectiveness of the HMP's implementation and to strategize necessary adjustments. We will propose annual performance indicators to objectively measure advancements toward the HMP’s objectives and introduce an efficient update mechanism to incorporate the latest data, trends, and mitigation outcomes. Additionally, we will conduct a detailed cross-reference analysis to ensure the HMP's strategies are integrated into the fabric of local planning and regulatory frameworks, including the General Plan’s Safety Element.

Building on the mitigation actions matrix developed in Sub-Task B, we will prioritize actions based on risk, cost-effectiveness, and potential community benefits. This prioritization will be supported by a resource allocation plan to ensure effective deployment of the City's assets towards these priorities. To maintain the plan's dynamic nature, we will propose multiple feedback mechanisms to gather and integrate community insights.

Furthermore, we will implement a systematic review process to regularly evaluate the performance of implemented mitigation actions against the set objectives. This process will include the identification of any barriers to implementation and the development of strategies to overcome these challenges. Our plan will outline a clear schedule for updates, which will ensure that the HMP remains a living document, capable of adapting to evolving hazards and community priorities.

TASK #4: PUBLIC OUTREACH MEETINGS
JGA will work with the City to develop a public outreach strategy to gather perceptions from the broader public, present findings, explain the process, and obtain feedback on draft mitigation strategies. Meetings will include at least one in-person public meeting and one virtual public meeting to most effectively engage the public. The strategy will include public-facing surveys and notification of the public through strategies including local media, social media, mailings, or other means as appropriate.

TASK #5: DRAFT HAZARD MITIGATION PLAN
JGA will assemble a plan that meets the requirements outlined in 44 CFR Part 201 and the most current FEMA plan guidance. JGA will incorporate required information from the Steering Committee, document all meetings, advertisements, and public feedback, and ensure compliance with FEMA's review tools and California state regulations.

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Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 Throughout the drafting process, we will maintain open communication with the Planning Team and City officials, sharing drafts and soliciting feedback to refine and improve the HMP.

This iterative approach will ensure the draft HMP is robust, accurate, and reflective of community needs and priorities. To ensure clarity and accessibility, we will write the draft HMP in a clear, organized, and visually engaging manner. We will also cross-reference the HMP’s strategies with local planning and regulatory frameworks to ensure coherence and integration. Once the draft is complete, we will present it to the community and stakeholders for review and comment, incorporating their feedback into the final HMP to ensure it is well-supported and actionable. We will respond to comments received during the review process and facilitate any necessary edits to finalize the HMP.

TASK #6: PUBLIC OUTREACH PRIOR TO HMP FINALIZATION
As required by FEMA, public input will be solicited prior to the finalization of the HMP. This will be solicited through means similar to earlier public outreach efforts. The HMP will be publicly posted on the City’s website, and means will be provided for the public to submit comments directly on the document.

TASK #7: REQUIRED REVISIONS
Once the draft HMP is reviewed by the City and stakeholders and the general public are given opportunities to comment, the plan will be submitted to CalOES and FEMA for their respective reviews. The review process consists of:
• Submittal to CalOES for initial review and approval. The first review must be completed within 45 days of submittal. Typically, there is at least one round of required revisions from CalOES that the City must respond to. JGA will address any revisions required and as well as coordinate discussions with CalOES review staff.
• After CalOES approval is granted, CalOES forwards the plan to FEMA Region IX for final review and approval. This, also, must take place within 45 days of submittal by CalOES. If FEMA requires additional revisions, JGA will address these as well as coordinate discussions with FEMA review staff.

As CalOES and FEMA review timelines for plans submitted under the new 2023 Hazard Mitigation Planning guidance are out of the control of both JGA and the City, it is not currently possible to commit to obtaining final approval by a specific date; however, JGA commits to work with the City and CalOES/FEMA reviewers for as long as it takes to obtain ultimate approval for the City’s HMP.

TASK #8: OTHER RELATED TASKS
In consultation with the City, JGA will complete any and all other required tasks related to the LHMP Update that are required under CalOES and FEMA guidelines and that we are directed to complete by them.

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TIMELINE
TASK #9: PRESENTATIONS
JGA will prepare presentations on the LHMP process for the Planning Commission and the City Council. JGA will record all feedback given during these meetings and in consultation with the City modify the HMP as necessary.

TASK #10: MAPS
Any new maps produced for the LHMP Update will be created in ArcGIS and available in PDF format. The data for these maps will be made available to the City upon completion of the LHMP process.

Task/Milestones Cost
Task 1: Kick-off and Progress Meetings Ongoing
Task 2: Research and Analysis 4 weeks
Task 3: Hazard Identification and Risk Assessment
Subtask A: Vulnerability and Capability Assessments 7 weeks Subtask B: Hazard Mitigation Strategy 6 weeks
Subtask C: Hazard Mitigation Plan Implementation and Maintenance Process 6 weeks Task 4: Public Outreach Meetings Ongoing
through Task 3
Task 5: Draft Hazard Mitigation Plan 3 weeks
Task 6: Public Outreach Prior to HMP Finalization 2 weeks Task 7: Required Revisions 11 weeks
Task 8: Other Related Tasks As required
Task 9: Presentations 1 week
Task 10: Maps As required
Duration: 40weeks
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CONFLICT OF

INTEREST

STATEMENT

SECTION D
PAGE 1 8
JGA does not have any financial, business, or other relationship with the City that may have an impact upon the selection process.

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FEE PROPOSAL

SECTION E
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FEE PROPOSAL
This proposal outlines the total all-inclusive not-to-exceed maximum price of $74,760, which encompasses all travel, the necessary tasks, deliverables, and expenses associated with successfully completing the scope of work. JGA provides clients with an all-inclusive, fixed-fee approach to project delivery. Eliminating the "time and expenses" approach ensures that our clients understand the costs upfront, avoid change orders, and budget appropriately. No surprises. JGA focuses on the results desired by the City. The number of hours involved in production are secondary to ensuring an on-time, on-budget experience in a fixed-fee structure. While the estimated time and materials breakdown is provided on the next pages per the requirements of the RFP, JGA will not invoice based on time and materials. The milestones below will serve as the invoicing milestones for our fixed-fee approach.

Exclusions
The following program expenses, if necessary, are not included in consultant fees and are the responsibility of the City:
• Printing of program materials
• Public Meeting Notices
• Venue rental fees
• Advertisement/marketing expenses
• Food and beverages for trainings and/or meetings
• Translation Services - In-person/documents
Task/Milestones Cost
Task 1: Kick-off and Progress Meetings $1,960
Task 2: Research and Analysis $3,200
Task 3: Hazard Identification and Risk Assessment
Subtask A: Vulnerability and Capability Assessments $16,000 Subtask B: Hazard Mitigation Strategy $13,800
Subtask C: Hazard Mitigation Plan Implementation and Maintenance Process $13,400 Task 4: Public Outreach Meetings $5,400
Task 5: Draft Hazard Mitigation Plan $3,600
Task 6: Public Outreach Prior to Plan Finalization $3,900 Task 7: Required Revisions $2,200
Task 8: Other Related Tasks $2,200
Task 9: Presentations $4,000
Task 10: Maps $5,100
Total Fixed-Fee: $74,760
Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 PAGE 2 1
Task Hourly Rate Hours Cost
Task 1: Kick-off and Progress Meetings
Project Manager $140 10 $1,400
Senior Advisor $140 4 $560
Total $1,960
Task 2: Research and Analysis
Project Manager $140 10 $1,400
Senior Advisor $140 10 $1,400
Hazard Mitigation Specialist $80 5 $400
Total $3,200
Task 3: Hazard Identification and Risk Assessment
Subtask A: Vulnerability and Capability Assessments
Project Manager $140 80 $11,200
Hazard Mitigation Specialist $80 60 $4,800
Total $16,000
Subtask B: Hazard Mitigation Strategy
Project Manager $140 70 $9,800
Hazard Mitigation Specialist $80 50 $4,000
Total $13,800
Subtask C: Hazard Mitigation Plan Implementation and Maintenance Process Project Manager $140 70 $9,800
Hazard Mitigation Specialist $80 45 $3,600
Total $13,400
Task 3 Total $43,200
Task 4: Public Outreach Meetings
Project Manager $140 20 $2,800
Hazard Mitigation Specialist $80 15 $1,200
Senior Advisor $140 10 $1,400
Total $5,400
Task 5: Draft Hazard Mitigation Plan
Project Manager $140 10 $1,400
Hazard Mitigation Specialist $80 10 $800
Senior Advisor $140 10 $1,400
Total $3,600
Task 6: Public Outreach Prior to HMP Finalization
Project Manager $140 15 $2,100
Hazard Mitigation Specialist $80 5 $400
Senior Advisor $140 10 $1,400
Total $3,900
Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 PAGE 22
Task 7: Required Revisions
Project Manager $140 5 $700
Hazard Mitigation Specialist $80 5 $400
Senior Advisor $140 5 $700
Project Specialist $80 5 $400
Total $2,200
Task 8: Other Related Tasks
Project Manager $140 10 $1,400
Hazard Mitigation Specialist $80 10 $800
Total $2,200
Task 9: Presentations
Project Manager $140 10 $1,400
Hazard Mitigation Specialist $80 10 $800
Senior Advisor $140 10 $1,400
Project Specialist $80 5 $400
Total $4,000
Task 10: Maps
Project Manager $140 20 $2,800
Hazard Mitigation Specialist $80 20 $1,600
Senior Advisor $140 5 $700
Total $5,100
Total 639 $74,760
Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36

CLIENT REFERENCES

SECTION F
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ATTACHMENT B – References
(COMPLETE AND RETURN WITH YOUR PROPOSAL)
Entity Name
Entity Address
Name of Contact
Telephone Number of Contact
Email of Contact
Project Title
Date of Project
Entity Name
Entity Address
Name of Contact
Telephone Number of Contact
Email of Contact
Project Title
Date of Project
Entity Name
Entity Address
Name of Contact
Telephone Number of Contact
Email of Contact
Project Title
Date of Project

CITY OF WEST HOLLYWOOD
8300 Santa Monica Blvd, West Hollywood, CA 90069
Margarita Kustanovich
323.848.6419
[email protected]
LHMP Update
04/2023 - Present

CITY OF RIALTO
150 S. Palm Avenue Rialto, CA 92376
Brian Park
909.820.2501
[email protected]
EM Services and LHMP Update
07/2022 - Present
RINCON BAND OF LUISEÑO INDIANS
One Government Center Lane Valley Center, CA 92082
Chip Duncan
760.297.2300 Ext. 533
[email protected]
LHMP Update
[email protected]
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APPENDICES

SECTION G
PAGE 25
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PROJECTS AND ACHIEVEMENTS
Master of Marine Affairs/Certificate in Environmental MClimate risk assessments in a variety of contexts, from highways and surface transportation infrastructure to hospitals. Developed a climate risk methodology for 24 airports worldwide that was chosen for use by the Coalition for Disaster Resilient Infrastructure.

Developed an ESG strategy for the American Society of Mechanical Engineers, a 50,000-member professional organization.

Project manager for sea level rise plan development in New Jersey and North Carolina.

Managed audit of property acquisition process for the Gordie Howe International Bridge, a $4 billion + project that involved the acquisition of over 600 parcels on the U.S. side in Detroit.

Led team that developed FEMA’s first climate adaptation-specific toolkit.

Brought contactor performance scores from last to first within six months supporting FEMA Region VII Community Engagement and Risk Communication contract.

Managed NEPA document review and development processes for dozens of projects up to $1 billion dollar offshore liquefied natural gas deepwater ports.

Program manager for all environment and realty-related issues involving $1 billion of Federal funding for Michigan surface transportation.

Wrote and reviewed many natural hazard mitigation plans.

Founded and grew ASAP’s Climate Migration and Managed Retreat interest group to become ASAP’s most popular group, connecting scholars and leading figures in the field. Won 2021 Climate Change Business Journal award.

Appeared on numerous podcasts and published several articles, including a chapter of a book .

Part of winning proposals, totaling nearly $1 million.

ACADEMIC BACKGROUND
Master of Marine Affairs/Certificate in Environmental Management University of Washington
Bachelor of Business Administration in Decision Sciences Georgia State University
Certification in Futures Studies
Center for Futures Intelligence and Research
Tamkang University

PROFESSIONAL CERTIFICATIONS
AICP-Certified Planner
2011; Sustainability and Climate Risk certified since 2021

PATRICK MARCHMAN,

AICP, SCR
Aw a r d -Wi n ni n g L e a d e r i n Clim a t e A d a p t a ti o n , R e sili e n c e , S u s t ai n a bili t y a n d Pl a n ni n g

EXPERIENCE
Associate Director, Climate & Sustainability InnSure
Senior Advisor, Hazard Mitigation, Climate &
Resilience
Jacob Green & Associates
Principal
KM Sustainability
Subject Matter Expert
One Point Five
Senior Climate Risk & Resilience Advisor
Stantec
Climate Resilience, Equity and Sustainability
Practice Lead
Kleinfelder
Environmental and Realty Program Manager
U.S. Federal Highway Administration
Environmental Protection Specialist
U.S. Bureau of Ocean Energy Management
Hazard Mitigation Planner
U.S. Federal Emergency Management Agency
Various data analysis & IT roles
Microsoft. Delta, etc.

CORE SKILLS
Environmental, hazard mitigation and urban
planning.

Climate risk and vulnerability assessment.

Sustainability strategy and climate action planning.

U.S. environmental regulations (NEPA, ESA, etc).

International and national environmental policy.

Strategic foresight and futures visioning.

Program and project management.

GIS, data analysis software (SAS), databases,
Microsoft, Google, and Apple office suites.

P AGE 2 6
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EXPERIENCE
Senior Advisor/Principal Project
Manager Jacob Green & Associates
Senior Advisor
Interwest Consulting Group
Administrative Director
City of Ontario, CA
Emergency Services Administrator
City of Riverside, CA
Emergency Operations Manager
County of Riverside, CA
Public Safety Director
Twenty-Nine Palms Band of Mission
Indians, CA-AZ

CORE SKILLS
Leadership & Organizational
Development
Strategic Planning
Process Improvement
Project Management
Emergency Planning
Emergency Training & Exercises
After Action Reviews & Reporting
Organizational Assessments and
Improvement Planning

PROJECTS AND ACHIEVEMENTS
Led and managed small tactical teams during times of crisis, supervised 75-100 department personnel, and managed local government response operations during Presidentially declared disasters.

Managed over $40 million in US Department of Homeland
Security Grant funds to implement counter-terrorism projects in two of California’s largest counties.

Deployed internationally (Japan and Chile) following
catastrophic earthquakes and tsunamis.

Served on Governor’s Emergency Council (California).

Principal Project Manager for emergency planning projects:

Emergency Operations Plans, Continuity of Operations/
Government Plans, Disaster Recovery Plans, Local Hazard Mitigation Plans, Threat & Vulnerability Assessments, and Strategic Plans.

ACADEMIC BACKGROUND
Master of Public Administration
Columbia Southern University
Bachelor of Science, Fire Administration
Columbia Southern University
Associate in Science, Criminal Justice Administration
Crafton Hills College
Associate in Arts, Emergency Medical Services Administration Crafton Hills College
Emergency Management Executive Academy, Cohort V
Federal Emergency Management Agency

PROFESSIONAL CERTIFICATIONS
Certified Emergency Manager©
International Association of Emergency Managers
Master Project Manager©
American Academy of Project Management
Lean Practitioner, White Belt, and Yellow Belt Certifications Lean Six Sigma Institute

ANTHONY COLETTA,

MPA, CEM, MPM
P u b l i c S a f e t y L e a d e r a n d S t r a t e g i s t P AGE 2 7
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EXPERIENCE
Director, Emergency Management
Innovation
Jacob Green and Associates, Inc.

Emergency Services Manager
City of Carson
Emergency Manager
City of Ontario
Assistant Emergency Manager
County of Orange – Sheriff’s Department
US Marine – Civil Affairs Specialist /
Field Radio Operator
United States Marine Corps Reserve

CORE SKILLS
Emergency Operations Management
Public Safety Coordination
Strategic Planning and
Implementation
Training and Exercise Development
Community and Volunteer
Engagement
Crisis Communication and Public
Information

PROJECTS AND ACHIEVEMENTS
Led the creation of the West End EOC Academy for the City of Ontario and western San Bernardino County.

Led the development of the City of Carson’s first
Emergency Management Council and new alert and
warning program.

Spearheaded the AlertOC Mass Notification System and
managed several Federally Declared Disasters for Orange County.

Served in Operation Iraqi Freedom and humanitarian aid
operations in Iraq and Kuwait as a US Marine.

ACADEMIC BACKGROUND
Bachelor of Arts - American Literature and Culture
University of California, Los Angeles
Graduate Coursework – Crisis, Emergency, and Risk
Management
The George Washington University
Leadership in Crises – Planning and Preparation
Certificate
Harvard Kennedy School of Government – Executive Education Teacher Preparation Program
California Polytechnic University - Pomona

PROFESSIONAL CERTIFICATIONS
Certified Emergency Manager (CEM)
International Association of Emergency Managers (IAEM)
Public Information Officer (PIO) Specialist
California Specialized Training Institute (CSTI)
Certified Outreach Instructor
California Specialized Training Institute (CSTI)

RAYMOND CHEUNG
E x p e r i e n c e d E m e r g e n c y M a n a g e m e n t P r o f e s s i o n a l w i t h a P r o v e n T r a c k R e c o r d i n L e a d e r s h i p a n d I n n o v a t i o n
P AGE 2 8
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EXPERIENCE
Project Specialist
Jacob Green and Associates
Current Operations Manager
Current Operations Manager
Training and Readiness Manager
United States Air Force
Enhanced Regional Situational
Awareness Instructor
United States Air Force
Training Support Specialist
United States Air Force

CORE SKILLS
Hazard mitigation, emergency
preparedness and disaster recovery
planning.

Organizational assessments, leadership
development, and strategic planning.

Emergency management and
organizational training development,
and facilitation.

Crisis communication, public safety, and
emergency operations.

ACADEMIC BACKGROUND
Bachelor of Science in Emergency
Management
Excelsior University

PROJECTS AND ACHIEVEMENTS
Increased response readiness to manmade and natural
hazard events by developing and facilitating 18 emergency management 8-hour training events along with 14
exercises for 360 city staff members across 12 cities in southern California.

Authored over 30 emergency planning documents for 12
jurisdictions with an ~80k averaged population.

Served on corporate instructor selection panel and
developed strategic, targeted procedures for annual
training; achieved 38 new qualification upgrades and
selected 180 new instructors.

Increased response time by 30% by planning and
implementing a successful nation-wide evacuation plan for 1,700 families and non-combatant civilians in South Korea.

Aligned High Value Airborne Asset protection detail by
defending $5.2B assets with 11 aircraft diverts to
deconflict a wartime environment to allow peace
agreements between POTUS and National Authorities.

Operated a $12.8M surveillance system in support of
securing and protecting assets of POTUS and the National Capitol Region, tracked, and mitigated 90 potential threats to the region during 6-month period.

Identified security risks on current operating system and coordinated a $2K surveillance upgrade through
coordination efforts with the Air national Guard and 8
system engineers ensuring successful mission capabilities for North American Aerospace Defense Command
(NORAD).

PROFESSIONAL CERTIFICATIONS
Emergency Planning
California Specialized Training Institute
Mitigation for Emergency Managers
California Specialized Training Institute
AEM Cube Cognitive Diversity Practitioner
Human Insight

WILLIAM SIMMONS
I n n o v a t i v e L e a d e r s h i p a n d O r g a n i z a t i o n a l D e v e l o p m e n t S p e c i a l i s t a n d E m e r g e n c y M a n a g e r
P AGE 2 9
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EXPERIENCE
Project Specialist
Jacob Green & Associates
Superintendent, Maintenance
Management
United States Air Force, Randolph AFB,
Texas
Operations Supervisor, Plans &
Resources
United States Air Force, Schriever AFB,
Colorado
Support Staff Supervisor
United States Air Force, Schriever AFB,
Colorado
Maintenance Data Systems Analyst
United States Air Force, Schriever AFB,
Texas

CORE SKILLS
Leadership & Organizational
Development
Strategic Planning
Process Improvement
Project Management
Data Analysis
Proposal Development

PROJECTS AND ACHIEVEMENTS
Over 24 years of experience in Operations Management,
Program Management, Personnel Management, Executive
Communication, and Continuous Process Improvement.

Strategic team lead of the Organization of the Future that led to the building of the latest branch of the military, the United States Space Force.

Led 4 departments, overseeing 37 team members in
executing operations that encompassed configuration
management, program management, financial
management, and cybersecurity, contributing to the
successful implementation of a $66B space program.

Managed 500+ military and civilian personal throughout
17 geographical locations. Provided essential
administrative support, sourced top-performing
individuals for crucial positions, and drafted pivotal
guidance for Air Force units.

Provided key administrative support to 150+ personnel,
ensuring program continuity, implementation, and
compliance with Air Force standards.

Oversaw the administration, gathering, and evaluation of mission-critical information. Conducted thorough
examination of maintenance records and reports to
guarantee accuracy, promptness, and adherence to
regulations, contributing to the successful operation of the $2.6B GPS program.

ACADEMIC BACKGROUND
Master of Science, Human Resource Management
University of Maryland Global Campus
Bachelor of Science, Human Resource Management
University of Maryland University College

MEGHAN MURRAY
D a t a - D r i v e n P r e c i s i o n S p e c i a l i s t P AGE 30
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EXHIBIT C

Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000 per accident for bodily injury or disease).

Consultant shall submit to the City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees, and volunteers.

Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 Duration of coverage. Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, or Consultant’s agents, representatives, employees or subconsultants.

The City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, the City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by the City will be promptly reimbursed by Consultant or the City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, the City may immediately terminate this Agreement.

Requirements not limiting. Requirements of specific coverage features or limits contained in this Agreement are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type.

Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

Timely notice of claims. Consultant shall give the City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 this Agreement, and that involve or may involve coverage under any of the required liability policies.

Docusign Envelope ID: EED2B6C0-56D1-46C7-A911-F54E6C798C36 ITEM # 13

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Gus Hernandez, Director of Parks & Recreation

SUBJECT: AUTHORIZATION TO ADVERTISE REQUEST FOR PROPOSALS (RFP)

FOR THE PARKS, RECREATION, AND COMMUNITY SERVICES

MASTER PLAN
DATE: September 17, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Authorize staff to advertise the Request for Proposals (RFP) for the development of the Parks, Recreation, and Community Services Master Plan, in accordance with the proposed bid schedule; and
2) Take such additional, related action that may be desirable.

FISCAL IMPACT
There is no fiscal impact associated with the authorization to advertise the RFP. Once a consultant is selected, staff will return to City Council with a recommendation for award of contract and an associated cost analysis.

BACKGROUND
The City of Santa Fe Springs has identified the need for a comprehensive Parks, Recreation, and Community Services Master Plan to provide a strategic framework for decision-making over the next 20 years. The plan will take a system-wide approach to evaluate the current state of parks, recreation facilities, and services, while identifying future needs in response to community growth, demographic changes, and evolving recreation trends. This type of strategic approach has never been endeavored in our City, and this new Master Plan will enhance the City’s long-term planning and sustainability efforts.

CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 17, 2024

Page 2 of 3 ends

ANALYSIS
The Parks, Recreation, and Community Services Master Plan will focus on several key areas to ensure comprehensive planning for the City’s future. First, the plan will include a robust community engagement strategy, featuring a combination of public meetings, focus groups, stakeholder interviews, and a statistically valid community survey. This approach aims to gather a diverse range of input regarding current park usage, service gaps, and future needs. Second, an in-depth evaluation of existing parks, recreational facilities, and programs will be conducted. This assessment will prioritize ADA accessibility, environmental sustainability, and the overall functionality of the facilities, supported by a Level of Service (LOS) analysis to compare Santa Fe Springs with national standards and regional communities.

Additionally, the Master Plan will provide key insights for a Capital Improvement Program that outlines priorities for the acquisition, maintenance, repair, development, and expansion of existing facilities. The plan will provide both short-term (5-year) and longterm (20-year) recommendations, including cost estimates and staffing needs to support these improvements. Lastly, the plan will include a financial and staffing analysis, ensuring that the City’s programs and services are adequately funded and staffed to meet projected growth and evolving community demands.

ENVIRONMENTAL
This action is exempt from the requirements of the California Environmental Quality Act (CEQA), as the act of advertising the RFP does not have a direct impact on the environment.

DISCUSSION
The Master Plan will align with the City’s health and wellness initiatives, California State Parks standards, and CAPRA guidelines, ensuring that the City’s parks, facilities, and recreational services continue to meet community expectations while promoting environmental sustainability. Key deliverables from the selected consultant will include a strategic plan that addresses park development, open space management, recreational programming, and community connectivity through active transportation routes.

SUMMARY/NEXT STEPS
Upon City Council authorization, staff will advertise the RFP within 15 business days.

ATTACHMENT(S):

A. Draft Scope of Work
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 17, 2024

Page 3 of 3 ends

ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

PARKS, RECREATION, AND COMMUNITY SERVICES MASTER PLAN

SCOPE OF WORK

GENERAL DESCRIPTION
The City of Santa Fe Springs ("City") has identified the need to develop a comprehensive Parks, Recreation, and Community Services Master Plan. This plan will take a system-wide approach to evaluate existing recreation services, parks, and facilities, as well as identify potential demands for open space and facilities. The goal is to develop clear and actionable goals, policies, and standards that will meet the needs of the community and establish priorities for the next twenty (20) years.

To achieve this, the City is seeking to contract with one (1) highly qualified consulting firm ("Consultant") with proven expertise in recreation facility planning, community outreach, recreation program assessment, financial analysis, and organizational analysis. The selected Consultant will be expected to demonstrate the experience and professionalism required to perform a comprehensive assessment. This assessment will culminate in a concise, user-friendly Master Plan that will provide a strategic framework for decision-makers. This plan will guide the planning, programming, operation, maintenance, acquisition of land, and development or redevelopment of the City's parks, recreation areas, open spaces, trails, and facilities over the next two decades.

The goals developed should align with the City’s health and wellness initiatives, the California State Parks Make Life Better Campaign, the California Action Plan, the Commission for Accreditation of Parks and Recreation Agencies (CAPRA) standards, and reflect the unique nature of the City of Santa Fe Springs.

The Master Plan should also support equity of access by users, connectivity, and create a positive sense of place for all users; improving the overall existing condition of the parks, facilities, and services that will encourage greater use by community members.

The selected Consultant will work closely with City staff to prepare the Master Plan and will be required to create a document to distribute to the public. The Parks, Recreation and Community Services Master Plan will become an element of the City of Santa Fe Springs Master Plan and as such will require approval and adoption by City Council.

MINIMUM QUALIFICATION
Bidder must be an individual or firm that has provided continuous services for the relevant requirements contained in the RFP for at least 5 years. The bidder must have the necessary skills, knowledge, resources, and experience to perform the services described herein.

ESTIMATED BID SCHEDULE
RFP Release Date September 23, 2024
Request for Information Deadline: October 15, 2024
Bid Proposal Due Date October 30, 2024
Attachment A
City Staff Review of Proposals: Week of November 4, 2024 Interviews (City’s Option): Week of November 11, 2024
City Council Approval to Award Contract: December 10, 2024 Execution of Contract Agreement: Week of December 16, 2024 Kick-Off Meeting with City Staff: Week of January 15, 2025 *Dates are subject to change
BIDDER’S SCHEDULE
Bidder to supply estimated number of days and tentative schedule.

EVALUATION CRITERIA
The City will create an evaluation committee, using the following evaluation criteria for this RFP, to evaluate all responsive proposals submitted.

No. Evaluation Criteria Weight
(Points)
1 Project Qualifications & Experience
The bidder will be evaluated on the quality of the narrative response that outlines any relevant experience with projects that are similar in nature, size, and scope. A high-scoring response will provide a detailed description of pertinent project experience with other public municipalities (include total number of completed projects) that includes a summary of the work performed that resulted in quality. Additionally,
responses should highlight project management capacity and expertise, including the ability to adhere to deadlines, provide timely communication, and problem solve.
35 (35% of
total)
2 Proposed Approach & Work Plan
In this section, the bidder will describe the proposed approach for meeting the scope of services reflected in this RFP. The proposer will be evaluated on the quality of the narrative response that describes in detail the planning process that will be used to achieve the tasks specified in the scope of work. A high-scoring response will describe the proposer’s approach, strategy, platforms to be utilized, project staffing, and execution plan. Respondents shall submit a detailed
community outreach plan that accounts for stakeholder
engagement ranging from community members,
governmental/private organizations that are stakeholders in parks/open space initiatives, elected officials, etc.
35 (35% of
total)
3 Cost of Proposal
In this section, the proposer will include task-by-task costs to provide the services desired. The proposer will be evaluated on the detailed budget and budget narrative provided that 25 (25% of
total)
explains how each cost that comprises the total bid was calculated. The proposer should include any other cost and price information that would be contained in a potential contract with the City. A high-scoring response will be comprehensive and should contain reasonable proposed
costs. Cost effectiveness will also be considered in the selection of the lowest most responsible and responsive proposal.
4 Businesses Located in Santa Fe Springs
In this section, the proposer will include their address, as recognized by the Internal Revenue Service. A high scoring response will list the business address in Santa Fe Springs. 5 (5% of total)
AWARD
Award shall be made at the sole discretion of the City based on the proposal which best complies with the requirements of this RFP. It is expected that the consulting firm involved in the project will successfully interact and collaborate with all resources assigned to this project.

SCOPE
The City of Santa Fe Springs (“City”) is seeking a system-wide approach to assess existing recreation services, programs, and parks, and identify potential open space land and facility demands to develop goals, policies, and guidelines along with achievable strategies to meet the needs of community residents and determine impact on enhancing health, wellness, and quality of life.

PUBLIC PROCESS:

1. Identify, describe, and implement a comprehensive strategy and methodology for citizen involvement in the Master Plan development process. This may include digital engagement in the form of social media campaigns or interactive web portals to reach a broader audience.

2. Assure a diverse representation of key stakeholders, including but not limited to residents, school, businesses, user groups, associations, advisory committees, and other stakeholders, approved by the City are provided an opportunity to participate in the development of this plan.

3. Conduct at least three (3) public community meetings, a minimum of four (4) focus groups (participants to be determined), individual stakeholder interviews, and four (4) pop-up workshops at community events.

4. Create a link, or embed a webpage, on the City's website where community members can share ideas and stay updated on the progress of the Master Plan.

This platform should provide ongoing opportunities for feedback and ensure transparency throughout the planning process.

5. Facilitate the community outreach efforts to ensure engagement from the community.

6. Act as professional facilitators to gather specific information about services, use, preferences and any agency strengths, weaknesses, opportunities, and threats.

7. Provide well-organized and directed activities, techniques and formats that will ensure that a positive, open, and proactive public participation process is achieved.

8. Provide written records and summaries of the results of all public process and communication strategies.

9. Provide methods to receive input from as many people as possible, including users and nonusers of the services and facilities.

10. All All project documents, including meeting notices, meeting minutes, etc. shall be provided in Adobe Acrobat portable document format (.pdf).

STATISTICALLY VALID SURVEY

1. Provide a citywide statistically valid community needs assessment survey with a return rate that accurately represents a sampling of the community population to identify community needs and issues on the recreation and park programs and facilities. This survey will be used as a baseline to determine needs, desires, and willingness to pay.

DEMOGRAPHIC TRENDS

1. Review and interpret demographic trends and characteristics of the City of Santa Fe Springs using information from the City’s General Plan and regional and local sources.

EXISTING AND FUTURE FACILITIES- ANALYSIS OF LEVEL OF SERVICE

1. Utilize information gathered from surveys, interviews and analysis from community stakeholders, staff, and city council to evaluate incomplete projects and the extent to which the goals have been accomplished or may no longer be relevant.

2. Compile an inventory and assessment of the existing recreation programs and services, parks, amenities, trails, open space and facilities in GIS and CSV format. (A list of parks and public facilities is attached).The assessment should include a comparative analysis to communities of similar size and density regionally and using the nationally accepted standards as well as National Recreation & Parks Association and CAPRA standards. The analysis should consider the capacity of each amenity found within the system (playgrounds, ball fields, trails, natural areas, special facilities., appropriate storage, restrooms, picnic tables, seating, safety lighting, sports field lighting, drinking fountains, playground equipment, signage/wayfinding signage, outdoor fitness equipment, storage facilities, courts, trash cans, parking lots, trails, etc.) functionality, accessibility, condition, comfort, and convenience. Evaluation criteria should be based on the expressed values of the community. The analysis will also include identification of best possible providers of community and recreation services and recommendation from minimizing duplication and enhancing possibilities for partnerships where appropriate.

3. Assess current state of facilities, projected usage, and other impacts to formulate a plan for necessary maintenance, repairs, and enhancements including budget and staffing levels to accomplish this.

4. Analyze current facility usage policies and fees for consistency, relevance, and effectiveness.

5. Develop an inventory on the walkability to parks from adjacent neighborhoods as well as walkability within parks; bicycling to parks; and an assessment of accessibility for visitors of all capacities within parks. This includes, but is not limited to, the following: Accessibility to bike paths, accessibility to river beds, accessibility to and from parking lots and within parks for different ability groups, surrounding pedestrian and bike infrastructure leading to parks and open spaces, average safe route distances leading to/from residences and/or nearby schools, the number of park and open space entrances and entrance locations, and connectivity to mass transportation.

6. In evaluating existing parks, recreation facilities, and programs, the analysis should address accessibility needs by ensuring that facilities meet ADA standards (Americans with Disabilities Act). Recommendations should identify areas where accessibility improvements are necessary to provide inclusive access to all community members, including those with disabilities. The Consultant should also assess the usability of facilities for individuals with diverse mobility needs.

CITY STAFF INTERVIEWS

1. Meet with City Staff to seek input on departmental procedures and needs. The City is interested in effectively incorporating insights from field, administrative and planning staff.

CAPITAL IMPROVEMENT PROGRAM

1. Outline priorities for maintenance, repair, and rehabilitation of existing parks, trails, facilities, and open space infrastructure, as well as opportunities for enhancement, expansion, and the introduction of new infrastructure. Consultant should provide cost estimates for all project recommendations. All recommendations should also reflect incremental staffing required above current maintenance staff levels. Existing infrastructure that should remain as-is should be identified. Incorporate capital projects into short-term (five year) and long term (ten, fifteen, or twenty year) capital improvement programs.

2. A strong focus on environmental sustainability initiatives is desirable. This includes, but is not limited to drought-resistant landscaping, solar power integration, and eco-friendly maintenance practices.

3. All proposed projects identified through the planning process should consider cost estimates and the City's ability to meet CEQA requirements (California Environmental Quality Act), particularly for the acquisition, development, or expansion of current infrastructure.

RANK AND PRIORITIZE DEMAND AND OPPORTUNITY

1. Prioritize recommendations for needs regarding land acquisition, development of new parks in alignment with connectivity to the trails for accessibility to active transportation routes to all parks.

2. Develop a set of prioritized recommendations for maintenance and renovation of parks.

3. Develop a set of prioritized recommendations for development, maintenance, and renovations of facilities per community needs and anticipated use

ANALYSIS OF PROGRAMS AND SERVICES

1. Provide an inventory, assessment, and analysis of the City’s current level of recreation programs, services, transportation, and maintenance in relation to present and future goals, objectives, and directives.

2. The Consultant shall provide a comparison of the City’s level of service with those of comparable regional cities, including fee comparison.

3. Evaluate and determine necessary staffing levels, allocations of staff to specific divisions or programs and budget to accommodate future needs.

4. Provide recommendation for minimizing duplications or enhancing possibilities for collaborative partnerships where appropriate.

PROGRESS REPORTING
The Consultant and the City’s Project Manager shall hold progress meeting as often as necessary, but in no case less than twice per month until the final plan is approved by the City Council for the purpose of progress reporting. The consultant shall supply the Project Manager with at least one (1) copy of all completed or partially completed reports, studies, forecasts, maps, or plans as deemed necessary by the Project Manager at least three (3) working days before each progress meeting. The Project Manager shall schedule the meetings, as necessary, at key times during the development of the Master Plan.

Action Plan

1. Collect and analyze demographic information.

2. Collect and analyze information on participation, needs, desires, operations, programming, and land use trends and Level of Service recommendations.

3. Identify areas of service shortfalls and projected impact of future trends.

4. Provide usable and workable definitions and recommendation for designated park and open space with acreages and parameters defined as appropriate.

5. Develop recommendation for operations, staffing, maintenance, programming, and funding needs.

6. Provide a clear plan for development of programming direction based on CAPRA standards and demand analysis.

7. Develop a definitive program for acquisition and development of parkland, recreation facilities, open space, trails, and parks maintenance and administration of facilities for the future.

8. Develop design guideline for development and usage of parks in relation to acreage size.

9. Provide a maintenance and operation analysis for Parks and Right of Way areas maintained by Facilities and Maintenance Staff.

10. Identify opportunities for available funding and acquisition alternatives.

11. Develop an action plan, which includes strategies, priorities and an analysis of budget.

12. Determine the best alternative funding sources for the City, recommend options to address any funding gaps, and identify best funding practices in other cities that can be explored by the City.

DEVELOPMENT OF FINAL PLANS AND SUPPORTING MATERIALS

1. The Master Plan must include a needs assessment, written goals, plans, objectives and policy statements that articulate a clear vision and framework for the City in relation to accessibility of quality parks, routes of active transportation to parks, maintenance sustainability of parks, and programming offered at parks.

2. A summary of existing conditions, inventories, and Level of Service analysis.

3. Charts, graphs, maps, schematic plans, and other data as needed to support the plan and its presentation to the appropriate audiences.

4. A Financial Plan.

5. An Action Plan.

6. Consultant shall attend a minimum of two (2) meetings with the City Council: one at the time of the presentation of the draft Master Plan, and one at the adoption.

FINAL MASTER PLAN

1. A color version of the final Master Plan document consisting of fifteen (15) printed and bound color copies and an electronic copy in a format compatible with the City’s software.

2. A color version of the final Executive Summary consisting of ten (10) printed and bound color copies and an electronic copy in a format compatible with the City’s software.

3. All project documents, including meeting notes, meeting minutes, etc. shall be provided to the City in electronic form, Microsoft Office and Adobe Acrobat, with integrated graphics.

4. All maps and renderings to be provided as separate high-resolution electronic files in Adobe Acrobat portable document format (.pdf) with integrated graphics, in GIS format where applicable.

5. All data, information, material, and work produced final text, maps, graphics including all digital files shall become the sole property of the City of Santa Fe Springs.

OPTIONAL SCOPE OF WORK ITEMS:

The consultant shall provide a separate line-item proposal for the following optional task:
(optional items may or may not be added to the final scope of work as determined by the City once a preferred consultant is chosen).

PER CAPITA SPENDING ANALYSIS
Consultant will compile budget and expenditure information from City documents to establish the City’s current per capita spending investment for parks/community services and recreation operations in Santa Fe Springs. Per capita spending analysis should include expenditures related to maintenance, operations, staffing, programming, administration, and capital improvements. Consultant will utilize best practice research to establish the methodology for this task and provide local comparisons.

EXISTING PARKS
Heritage Park 12100 Mora Dr.

Lake Center Athletic Park 11641 Florence Ave.

Lakeview Park 10225 Jersey Ave.

Little Lake Park 10900 Pioneer Blvd.

Los Nietos Park 11143 Charlesworth Rd.

Santa Fe Springs Athletic Fields 9720 Pioneer Blvd.

Santa Fe Springs Park 10068 Cedardale Dr.

Parkette – Bradwell Parkette Bradwell Ave./Terradell St.

Parkette – Davenrich Parkette Davenrich St/Elgrace St
Parkette – Longworth Parkette Longworth Ave/Darcy St. (aka Prescott Park)

EXISTING FACILITIES
Activity Center 11155 Charlesworth Rd.

Aquatic Center 10145 Pioneer Blvd.

Betty Wilson Center 11641 Florence Ave.

Clarke Estate 10211 Pioneer Blvd.

Gus Velasco Neighborhood Center 9255 Pioneer Blvd.

Town Center Hall 11740 Telegraph Rd.

ITEM # 14

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, P.E., City Manager

BY: Nicholas Razo, Assistant City Manager
Debbie Ford, Human Resources Manager

SUBJECT: RESOLUTION NO. 9929 – ESTABLISHING THE CITY’S MAXIMUM

CONTRIBUTION OF MISCELLANEOUS AND SAFETY EMPLOYEES
UNDER THE PUBLIC EMPLOYEES’ MEDICAL AND HOSPITAL CARE
ACT
DATE: September 17, 2024
RECOMMENDATION(S):

It is recommended that the City Council:
1) Adopt Resolution No. 9929, establishing the City’s maximum contribution to medical insurance premiums under the Public Employees’ Medical and Hospital Care Act.

FISCAL IMPACT
The financial impact of this adjustment has already been incorporated and approved in the FY2024-25 Budget as part of the applied benefits and labor costs.

BACKGROUND
The various Memorandum of Understanding (MOUs) between the Santa Fe Springs City Employees Association (SFSCEA), the Santa Fe Springs Firefighters Association (SFSFA), the Santa Fe Springs Management & Confidential Association (SFSMCA) and the Santa Fe Springs Executive Management Association (SFSEMA) provide for an increase in the maximum amount that the City contributes towards medical insurance for employees and retirees. During negotiations, it was agreed upon that the medical contribution cap will be adjusted, up or down, for the term of the agreement (Jan, 1, 2025 – Jan 1, 2027), to match the Kaiser family rate (SFSCEA/SFSMC/SFSEMA) or PORAC family rate (SFSFA).

CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 17, 2024 Resolution No. 9929 Establishing the City’s Maximum contribution of Miscellaneous and Safety Employees under the Public Employees’ Medical and Hospital Care Act

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Santa Fe Springs City CouncilSeptember 17, 2024

Santa Fe Springs City Council
September 17, 2024