Santa Fe Springs City Council
April 1, 2025

ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:
tribute to a hometown hero who was closely connected to the Aquatic Center as a lifeguard and City employee. The inclusion of the word “Regional” fulfills funding requirements associated with the facility’s upgrades and reflects its role in serving not only Santa Fe Springs residents but surrounding communities as well.

As the City prepares to finalize the design elements of Phase 2 of the Aquatic Center’s renovation, it is essential to determine the facility's final name. Incorporating the approved name into architectural signage, design schematics, branding, and promotional materials ensures consistency.

ENVIRONMENTAL
N/A

DISCUSSION
Finalizing the name at this stage allows staff and project consultants to include it across all design elements for Phase 2 upgrades, including entry signage, wayfinding, and program materials. The naming will be reflected in all internal and external documents, promoting a unified identity for the facility.

Upon completion of the Phase 2 renovations, the City will host a formal unveiling ceremony to commemorate the upgraded facility and officially recognize the new name.

SUMMARY/NEXT STEPS
Upon City Council approval, staff will finalize use of the name in all design documents and construction elements for Phase 2 of the facility’s renovation, update facility signage, marketing materials, and internal systems to reflect the new name, and coordinate Citywide communications to share the facility renaming and its significance with the broader community.

ATTACHMENT(S):

None
ITEM # 5

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Maricela Balderas, Director of Community Services
SUBJECT: CONTRACT WITH PHOENIX DECORATING COMPANY FOR

PARTICIPATION IN THE PASADENA TOURNAMENT OF ROSES
DATE: April 1, 2025
RECOMMENDATION(S):

It is recommended that the City Council:
1) Authorize a contract with Phoenix Decorating Company (Phoenix), in an amount not to exceed $600,000 for Pasadena Tournament of Roses (Rose Parade) services for 2026, 2027, and 2028 in an agreement approved by the City Attorney; and
2) Allocate $200,000 for Fiscal Year 2024-2025 in Art in Public Places special fund monies to the Public Art & Art Education activity for expenditures related to the design, production, storage, and operation of the 2026 City of Santa Fe Springs Rose Float entry; and
3) Authorize Phoenix to apply, on behalf of the City of Santa Fe Springs, for entry into the 2026, 2027, and 2028 Rose Parades; and
4) Take such additional, related, action that may be desirable.

FISCAL IMPACT
The design and full production of a City of Santa Fe Springs Rose Float, by Phoenix, will cost $200,000 per year for entries in the 2026, 2027, and 2028 Rose Parades. Staff is requesting to allocate $200,000 in Art in Public Places special fund (2510-820000) to the Public Art & Art Education Program contractual services account (10511001-542050) for the production of the 2026 Rose Float entry. Monies for the 2027 and 2028 Rose Float entries will be proposed in the future corresponding budgets for approval by City Council.

CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 1, 2025

CONTRACT WITH PHOENIX DECORATING COMPANY FOR PARTICIPATION IN

THE PASADENA TOURNAMENT OF ROSES

Art in Public Places funding comes directly from development and redevelopment fees.

Therefore, there is no impact to the General Fund.

BACKGROUND
The Pasadena Tournament of Roses is an annual tradition that began on January 1, 1890, in Pasadena, California. Organized by the Valley Hunt Club, the event was created to showcase Southern California’s warm winter climate and abundant flowers while much of the country was covered in snow.

As the event grew in popularity, the Pasadena Tournament of Roses Association (Rose Association) was formed in 1895 to oversee its organization. By 1902, the Rose Bowl Game was introduced as part of the festivities, making it the oldest college football bowl game in the United States. The parade itself evolved over the years, incorporating elaborate floral floats, equestrian units, and marching bands that draw millions of spectators annually.

Today, the Rose Parade takes place every New Year's Day (except when it falls on a Sunday and is done the following Monday) and features stunning floats covered in organic materials like flowers, seeds, and leaves. The event is known for its grandeur, innovation, and commitment to showcasing creativity and natural beauty.

The Tournament of Roses remains a beloved national tradition. The theme of the January 1, 2026, Rose Parade is “The Magic of Teamwork”.

The City of Santa Fe Springs participated in the Rose Parade during the 1960s and was a grand prize winner in 1969. After a 38-year absence, the City entered rose floats in 2007 and most notably in 2008 with its “A Celebration of Life -Día de Los Muertos” float that won the Extraordinaire Trophy for the most spectacular float. Once again, the city has a great opportunity to participate in the event through the construction and presentation of floats for the 2026, 2027, and 2028 Rose Parades.

City staff met with the Heritage Arts Advisory Committee (HAAC) members on March 18, 2025, regarding the Rose Float proposal. HAAC members supported participation in the Rose Parade and voted to recommend that City Council approve the Rose Float project, including funding of $200,000 by the Art in Public Places special fund for the entry years.

ANALYSIS
The City of Santa Fe Springs has a unique opportunity to showcase its community pride, history, and identity by submitting float entries into the 2026, 2027, and 2028 Rose Parades. Participation in these internationally recognized events will allow the City to engage with a global audience, enhance civic visibility, and celebrate key milestones in a way that fosters community spirit and long-term recognition.

CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 1, 2025

CONTRACT WITH PHOENIX DECORATING COMPANY FOR PARTICIPATION IN

THE PASADENA TOURNAMENT OF ROSES

1. Strengthening Civic Identity & Community Pride
Santa Fe Springs has a rich cultural and historical foundation, and participation in the Rose Parade allows the City to highlight its uniqueness in an event that is watched by millions. The parade provides an excellent platform to reflect the City’s values, heritage, and progress while uniting residents in a shared sense of pride. Community involvement in float decoration also fosters civic engagement and strengthens local connections. The City will coordinate the volunteer effort needed, including reaching out to our local schools for youth volunteers, to decorate the float in the weeks leading up to the Rose Parade, including transportation to and from the float production site.

2. Commemorating Santa Fe Springs' 70th Anniversary in 2027 The City will celebrate its 70th anniversary in 2027, making this a perfect opportunity to commemorate seven decades of growth, resilience, and community achievements. A dedicated anniversary-themed float in the 2027 Rose Parade would serve as a significant milestone celebration, reinforcing the City's legacy while promoting its future vision. With a worldwide audience, this will provide an unparalleled platform to highlight the City's historical journey, accomplishments, and commitment to its residents.

3. Capitalizing on the 2028 Los Angeles Olympics for Global Exposure With the Olympic Games coming to Los Angeles in 2028, the region—including Santa Fe Springs—will experience an unprecedented surge in media coverage, tourism, and international interest. By securing a spot in the 2028 Rose Parade, the City can strategically align itself with global promotional efforts, ensuring its presence is recognized alongside one of the biggest sporting events in the world. The increased international viewership of the parade, which takes place just months before the Summer Olympics, will allow Santa Fe Springs to showcase its cultural significance and civic achievements on a world stage.

4. Maximizing Media and Promotional Benefits
The Rose Parade is broadcast in over 170 countries, reaching a live audience of more than 50 million spectators and television viewers. By participating for three consecutive years, Santa Fe Springs can maximize media exposure, strengthen branding efforts, and create long-term recognition. Additionally, the City can leverage digital marketing, social media campaigns, and partnerships to enhance promotional outreach and draw attention to Santa Fe Springs as a vibrant, forward-thinking community.

5. Enhancing Tourism & Economic Opportunities
Participation in the Rose Parade can indirectly boost economic development and tourism.

A well-designed float highlighting Santa Fe Springs' community, local landmarks, or key industries can attract businesses, visitors, and new residents who see the City as a dynamic and thriving place. The increased visibility, particularly in 2028 with the global Olympic audience, will provide an opportunity to position Santa Fe Springs as a destination for cultural events, economic investments, and community-driven initiatives.

CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 1, 2025

CONTRACT WITH PHOENIX DECORATING COMPANY FOR PARTICIPATION IN

THE PASADENA TOURNAMENT OF ROSES

ENVIRONMENTAL
N/A

DISCUSSION
Contracting with Phoenix to design and produce the City's 2026, 2027, and 2028 Rose Parade floats presents a strategic and beneficial decision for the City. Phoenix is one of only three float builders officially approved by the Tournament of Roses Association, ensuring their designs and float productions meet the highest standards of creativity, craftsmanship, and safety.

With a 40-year history of float building, Phoenix has established itself as a premier leader in the industry. Their long-standing experience in the Rose Parade, combined with a proven track record of excellence, is evident in their numerous accolades, including an impressive nine awards in the 2025 Rose Parade alone. This recognition highlights their ability to produce visually stunning and technically advanced floats that consistently capture the attention of judges and spectators.

Phoenix’s proximity to Santa Fe Springs, located in Irwindale, CA, offers logistical advantages such as streamlined collaboration, reduced transportation costs, and improved oversight of the float-building process. This closeness ensures the City has direct access to monitor progress, provide input, and make necessary adjustments throughout the design and construction phases.

Furthermore, Phoenix has a strong reputation as a pioneer in Rose Parade float innovation. They have consistently pushed the boundaries of float design and technology, being the first to introduce:
• The longest float in Rose Parade history
• The first-ever LED screen incorporated into a float
• The first self-contained hydraulic power unit for float animation • Cutting-edge computer technology for advanced animation systems Their dedication to innovation ensures that Santa Fe Springs' float will not only align with parade trends but also set new creative benchmarks. By leveraging the latest technology, animation capabilities, and artistic designs, Phoenix can produce a float that is both visually captivating and mechanically reliable, maximizing the City’s exposure and impact in the parade.

Overall, Phoenix's expertise, award-winning history, proximity, and commitment to innovation make them the ideal choice for designing and producing Santa Fe Springs’ Rose Parade floats through 2028. Their ability to deliver high-quality, trend-setting floats CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 1, 2025

CONTRACT WITH PHOENIX DECORATING COMPANY FOR PARTICIPATION IN

THE PASADENA TOURNAMENT OF ROSES

will help enhance the City's presence in this world-renowned event while ensuring a strong return on investment through public engagement and media exposure.

SUMMARY/NEXT STEPS
Participation in the Pasadena Tournament of Roses presents a unique opportunity for the City of Santa Fe Springs to showcase its community on an international stage.

Contracting with Phoenix will ensure high-quality float production and successful representation in the 2026, 2027, and 2028 parades. Staff recommends approval of the contract with Phoenix to secure Santa Fe Springs’ spot in the Rose Parade and proceed with production plans.

If approved, Phoenix would apply, on behalf of the City of Santa Fe Springs, to the Rose Association for entry in the 2026, 2027, and 2028 Rose Parades. Upon acceptance by the Rose Association, the City and HAAC members would work with Phoenix to design the float for the 2026 parade, scheduled for April and May. Phoenix will then work from May through November to construct the framework of the City’s float. In December, City volunteers will be transported to Phoenix’s facility to attach the dry and floral decorations to the float. Phoenix would be responsible for driving the float and transporting it to and from the Rose Parade location, as well as along the parade route.

The City will also explore opportunities to transport residents to and from the Phoenix facility after the Rose Parade to view the Santa Fe Springs’ float up close and in person, allowing the community to take pictures of and with the float.

ATTACHMENT(S):

A. Phoenix Decorating Company Statement of Qualifications ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

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FOR ITEM NO. 6, PLEASE SEE ITEM NO. 8
FOR ITEM NO. 7, PLEASE SEE ITEM NO. 8
ITEM # 8

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Fernando N. Muñoz, City Clerk
SUBJECT: MINUTES OF THE MARCH 4, 2025 CITY COUNCIL MEETINGS DATE: April 1, 2025
RECOMMENDATION(S):

It is recommended that the City Council:
1) Approve the minutes as submitted.

FISCAL IMPACT
N/A

BACKGROUND
Staff has prepared minutes for the following meeting:
• Council Meeting of March 4, 2025

ANALYSIS
N/A

ENVIRONMENTAL
N/A

DISCUSSION
N/A
CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 1, 2025
Minutes of the Regular Council Meetings Page 2 of 2

SUMMARY/NEXT STEPS
N/A
ATTACHMENT(S):

A. March 4, 2025 Meeting Minutes
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

APPROVED:

MINUTES OF THE MEETINGS OF THE

CITY COUNCIL
March 4, 2025

CALL TO ORDER
Mayor Rounds called the meeting to order at 6:03 p.m.

ROLL CALL
Members present: Councilmembers/Directors: Mora, Martin, Rodriguez, Mayor Pro Tem/Vice Chair Zamora, and Mayor/Chair Rounds.

Members absent: None

INVOCATION
Cindy Jarvis led the invocation.

PLEDGE OF ALLEGIANCE
Councilmember Rodriguez led the pledge of allegiance.

INTRODUCTIONS
Mayor Rounds introduced the following members from the Chamber of Commerce:

1. Lisa Boyajian – Ansa Insurance Services

2. Mark Gutierrez – GILMAR Automotive Group

3. Kathie Fink – SFS Chamber CEO

PRESENTATIONS

1. PROCLAMATION – NATIONAL WOMEN’S HISTORY MONTH

CHANGES TO AGENDA
City Manager Bobadilla announced that a revised Item No. 2 was provided to Council for consideration.

PUBLIC COMMENTS
The following people spoke during Public Comments: 1) Hector De La Torre, 2) Odalys Valladares (Metro Little League President), and 3) Gabriel Fischman

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
None.

PUBLIC HEARING
Minutes of the March 4, 2025 Housing Successor, Successor Agency, and City Council Meetings

2. RESOLUTION NO. 9947 – AMENDING RESOLUTION NO. 9933 BY ADDING TWO

NEW FEES AND AMENDING SEVEN FEES TO THE CITY OF SANTA FE SPRINGS COMPREHENSIVE FEE SCHEDULE FOR FISCAL YEAR 2024-25 (FINANCE) RECOMMENDATION: It is recommended that the City Council:
1) Open the Public Hearing;
2) Receive any comments from the public wishing to speak on this matter and thereafter close the Public Hearing;
3) Adopt Resolution No. 9947, which amends Resolution No. 9933, adopted on November 12, 2024, to add two new fees and amend seven existing fees from the City of Santa Fe Springs Comprehensive Fee Schedule for Fiscal Year 2024-25; and 4) Take such additional, related, action that may be desirable.

Mayor Rounds opened the public hearing at: 6:35 p.m.

There were no speakers
Mayor Rounds closed the public hearing at: 6:35 p.m.

It was moved by Mayor Pro Tem Zamora, seconded by Councilmember Rodriguez, to adopt Resolution No. 9947, which amends Resolution No. 9933, adopted on November 12, 2024, to add two new fees and amend seven existing fees from the City of Santa Fe Springs Comprehensive Fee Schedule for Fiscal Year 2024-25, and take such additional, related action that may be desirable, by the following vote:

Ayes: Mora, Martin, Rodriguez, Zamora, Rounds
Noes: None

Absent: None
Recuse: None

REGULAR BUSINESS

3. ADOPTION OF POLICY TO FORMALIZE THE CITY OF SANTA FE SPRINGS

RESERVE POLICY (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Policy to formalize a written Reserve Policy.

City Manager, René Bobadilla, introduced Director of Finance, Lana Dich, and talked about a need to implement reserves and to protect against financial instability. Lana provided additional details of the target levels vs the current levels of reserves.

Minutes of the March 4, 2025 Housing Successor, Successor Agency, and City Council Meetings

It was moved by Councilmember Mora, seconded by Councilmember Martin, to adopt Policy to formalize a written Reserve Policy, by the following vote:

Ayes: Mora, Martin, Rodriguez, Zamora, Rounds
Noes: None

Absent: None
Recuse: None

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a Councilmember wishes to discuss should be designated at this time. All other items may be approved in a single motion.

Such approval will also waive the reading of any ordinance.

HOUSING SUCCESSOR

4. MINUTES OF THE FEBRUARY 4, 2025 HOUSING SUCCESSOR MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Housing Successor:
1) Approve the minutes as submitted.

SUCCESSOR AGENCY

5. MINUTES OF THE FEBRUARY 4, 2025 SUCCESSOR AGENCY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Successor Agency:
1) Approve the minutes as submitted.

CITY COUNCIL

6. MINUTES OF THE FEBRUARY 4, 2025 CITY COUNCIL MEETINGS (CITY CLERK) RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.

7. ORDINANCE NO. 1158 – AMENDING TITLE III (ADMINISTRATION) TO ADD NEW CHAPTER 41 (ELECTRONIC RECORDS AND SIGNATURES) TO THE SANTA FE

SPRINGS MUNICIPAL CODE AND DETERMINE THAT THE ACTION IS EXEMPT

UNDER CEQA (CITY CLERK)
RECOMMENDATION: It is recommended that the City Council:
1) Find and determine that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3); and Minutes of the March 4, 2025 Housing Successor, Successor Agency, and City Council Meetings

2) Introduce for first reading, in title only, and waive further reading of Ordinance No. 1158: An Ordinance of the City of Santa Fe Springs Municipal Code related to the adoption of policy and procedures for Electronic Records and Signatures.

8. RESOLUTION NO. 9950 – DECLARING ONE (1) PARCEL (APN: 8005-012-031)

LOCATED IN THE CITY OF SANTA FE SPRINGS AS SURPLUS PROPERTY (COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Find that this action is exempt from environmental review under the California Environmental Quality Act (CEQA); and
2) Adopt Resolution No. 9950, declaring that real property owned by the city as surplus land and not necessary for public use pursuant to Surplus Lands Act (Gov. Code § 54220 et seq.).

9. ADOPTION OF THE CITY’S FISCAL YEAR 2025-26 INVESTMENT POLICY (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt the City’s Fiscal Year 2025-26 Investment Policy.

10. ADOPTION OF RESOLUTION NO. 9951 TO AMEND THE CITY OF SANTA FE

SPRINGS DEBT MANAGEMENT POLICY (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 9951 to amend the City of Santa Fe Springs Debt Management Policy, as required by Government Code Section 8855(j).

11. ADOPTION OF PENSION FUNDING POLICY (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt the City of Santa Fe Springs Pension Funding Policy.

12. RESOLUTION NO. 9952 – UPDATING AUTHORIZED PERSONS FOR LOCAL

AGENCY INVESTMENT FUND (LAIF) (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 9952 – Updated Authorized Persons to transact on the City’s LAIF account.

Minutes of the March 4, 2025 Housing Successor, Successor Agency, and City Council Meetings

13. HERITAGE PARK NATIVE AMERICAN POND IMPROVEMENT – FINAL PAYMENT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Final Payment to Zeco, Inc. of Anaheim, California for $39,317.50 (Less 5% Retention); and
2) Approve the final contract amount with Zeco, Inc. in the amount of $221,888.07, including the aggregate change order amount of $27,216.00; and 3) Take such additional, related action that may be desirable.

14. COMMERCIAL STREET IMPROVEMENTS FOR SPRINGDALE AVENUE, WAKEMAN STREET AND JOHN STREET – AUTHORIZATION TO ADVERTISE FOR

CONSTRUCTION BIDS (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Plans and Specifications for the Commercial Street Improvements for Springdale Avenue, Wakeman Street and John Street Project; and 2) Authorize the City Engineer to advertise for construction bids; and 3) Authorize the City Manager to execute Task Order No. 93 with Southstar Engineering, Inc., for On-Call Professional Engineering Services for Construction Management and Inspection Services in the amount of $108,000; and
4) Authorize the City Clerk to file a Notice of Exemption for the subject project with the Los Angeles Registrar-Recorder; and
5) Take such additional, related action that may be desirable.

15. AQUATIC CENTER IMPROVEMENT PROJECT PHASE 1A – FINAL PAYMENT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Final Payment to California Commercial Pools, Inc. of Glendora, California for $52,503.83 (Less 5% Retention); and
2) Approve the final contract amount with California Commercial Pools, Inc. in the amount of $4,151,267.38; and
Minutes of the March 4, 2025 Housing Successor, Successor Agency, and City Council Meetings

3) Authorize the City Manager to execute and amend Task Order No. 70 to Southstar Engineering, Inc., for On-Call Professional Engineering Services for Construction Management and Inspection Services in the amount of $149,940.00; and 4) Take such additional, related action that may be desirable.

16. MEASURE SFS STREET IMPROVEMENT PROGRAM (PHASE 1) - AWARD OF

PROFESSIONAL SERVICES AGREEMENT FOR PROJECT/CONSTRUCTION

MANAGEMENT AND INSPECTION SERVICES (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Award a Professional Services Agreement to Southland Engineering & Consulting, Inc. for program management & construction management/inspection services for the Measure SFS Street Improvement Program (Phase 1) for a total not-to-exceed fee of $2,962,342; and
2) Authorize the City Manager to execute the agreement; and 3) Take such additional, related action that may be desirable.

It was moved by Councilmember Rodriguez, seconded by Councilmember Martin, to approve the consent calendar, by the following vote:

Ayes: Mora, Martin, Rodriguez, Zamora, Rounds
Noes: None

Absent: None
Recuse: None

APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS
None.

COUNCIL COMMENTS/AB1234 COUNCIL CONFERENCE REPORTING
Councilmember Mora highlighted the city’s money management strategies and praised city management. He thanked the Women’s Club and the Soroptimist Club members in attendance and also talked about attending the Whittier Chamber of Commerce Silver Shield ceremony.

Councilmember Martin praised the Whittier Police Department and talked about former Officer Keith Boyer. She talked about future plans for the city and commented on the great attendance at the job fair held at the Betty Wilson Center. Lastly, she commended Cindy Jarvis on winning woman of the year from Assemblymember Blanca Pacheco’s office.

Councilmember Rodriguez talked about potentially bringing back the home improvement programs to assist residents in need. She talked about attending a LA CADA event. She also talked about attending Quartermania and praised the youth leadership committee.

Minutes of the March 4, 2025 Housing Successor, Successor Agency, and City Council Meetings

Mayor Pro Tem Zamora talked about the importance of keeping Council accountable. He praised current staff and also remarked about different possibilities that are available for future departments. He talked about women’s history month highlighted the importance of mothers and women in the community.

Mayor Rounds reported on attending a diversity summit at Santa Fe High School. He encouraged everyone to attend at least one of the budget study sessions in the coming months, and thanked both women’s groups for attending.

ADJOURNMENT
Mayor Rounds adjourned the meeting at 7:10 p.m.
_____________________
William K. Rounds
Mayor
ATTEST:
_____________________
Fernando N. Muñoz Date
City Clerk
ITEM # 9

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Cuong Nguyen, Director of Community Development
Laurel Reimer, Planning Consultant
SUBJECT: SECOND READING OF ORDINANCE NO. 1155 – AMEND SECTION 155.519 (INTERSTATE 605 CORRIDOR ELECTRONIC BILLBOARD
SIGN PROGRAM) WITHIN TITLE 15 (LAND USE), CHAPTER 155
(ZONING), OF THE SANTA FE SPRINGS MUNICIPAL CODE
DATE: April 1, 2025
RECOMMENDATION(S):

It is recommended that the City Council:
1) Adopt Ordinance No. 1155:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS AMENDING SECTION 155.519 (INTERSTATE 605 CORRIDOR ELECTRONIC BILLBOARD SIGN PROGRAM) WITHIN TITLE 15 (LAND USE), CHAPTER 155
2) Take such additional, related, action that may be desirable.

FISCAL IMPACT
N/A

BACKGROUND
The City of Santa Fe Springs Zoning Code has included regulations for the location, operation, and aesthetic standards for billboards along Interstate 5 within the Freeway Overlay Zone (FOZ) since 2012. In September 2021, the City adopted Ordinance No. 1118 to establish regulations for electronic billboards along the Interstate 605 corridor, CITY COUNCIL AGENDA REPORT– MEETING OF APRIL 1, 2025
Ordinance No. 1155

which included standards that were substantially similar to those for the FOZ and restricted billboards to the M-2, Heavy Manufacturing, Zone. At the time Ordinance No. 1118 was adopted in 2021, all parcels east of Interstate 605 and north of the railroad tracks were zoned M-2, Heavy Manufacturing. In February 2022, the City adopted the 2040 General Plan, including a new land use map that changed the designation for the parcels east of the freeway and north of the railroad tracks from “Industrial” to “Light Industrial.” To maintain consistency between the General Plan and the Zoning Code, an updated Zoning Map was adopted in September 2023. The updated zoning map re-zoned the parcels east of Interstate 605 and north of the railroad track from “M-2, Heavy Manufacturing” to “M-1, Light Manufacturing.”
The intent of the Interstate 605 billboard ordinance was to allow for billboards within the manufacturing zones along the freeway. At the time of the Interstate 605 billboard ordinance adoption, the only manufacturing zone along Interstate 605 was M-2, Heavy Manufacturing. Therefore, the only permissible zone contemplated in the ordinance was M-2, Heavy Manufacturing. The updated Zoning Map eliminated the manufacturing parcels east of the freeway from billboard eligibility by re-zoning them to M-1, Light Manufacturing. The proposed Ordinance will update the location criteria for Interstate 605 billboards to also allow them in the M-1, Light Manufacturing, Zone. Allowing billboards in the M-1 Zone has no impact on the remainder of the regulations in the Code. The numerous design and operational restrictions already included in the Interstate 605 ordinance to minimize the possible impacts billboards may have on surrounding uses will remain unaffected by the Ordinance.

On March 18, 2025, the City Council held a duly noticed public hearing to review and consider Ordinance No. 1155. After evaluating the written and oral reports, along with the public input received prior to and during the City Council meeting, the City Council voted 5-0 in favor of waiving further reading and introducing Ordinance No. 1155 by title.

ANALYSIS
The proposed Ordinance will amend the following text of Municipal Code Section 155.519 (Interstate 605 Corridor Electronic Billboard Sign Program):
(E)Permitted Use in the Manufacturing Zones M-2 Zone. Subject to the limitations of this Section, and notwithstanding the provisions of any other Section of the zoning ordinance, electronic billboards shall be a permitted use in the M-1 and M-2 zones along the 605 corridor.

ENVIRONMENTAL
At the March 18, 2025, City Council meeting, the City Council determined that the adoption of Ordinance No. 1155 was exempt from CEQA pursuant to the common sense CEQA exemption (CEQA Guidelines Section 15061(b)(3)) which provides that CEQA applies only to projects which have the potential to have a “significant effect on the CITY COUNCIL AGENDA REPORT– MEETING OF APRIL 1, 2025
Ordinance No. 1155

environment,” as defined in Public Resources Code Section 21068 and in CEQA Guidelines Section 15382.

SUMMARY
Ordinance No. 1155 will be effective 30 days after its adoption.

ATTACHMENT(S):

A. Ordinance No. 1155
a. Exhibit A – Amendments to Chapter 155 (Zoning) of Title 15 (Land Use) of the Municipal Code of Santa Fe Springs
ORDINANCE NO. 1155

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SANTA FE SPRINGS AMENDING SECTION 155.519
(INTERSTATE 605 CORRIDOR ELECTRONIC BILLBOARD SIGN
PROGRAM) WITHIN TITLE 15 (LAND USE), CHAPTER 155
(ZONING), OF THE SANTA FE SPRINGS MUNICIPAL CODE
WHEREAS, On January 27, 2025, the Planning Commission of the City of Santa Fe Springs conducted a duly noticed public hearing and adopted Resolution 279-2025 recommending that the City Council adopt Ordinance No. 1155 to amend Section 155.519 within Title 15 (Land Use), Chapter 155 (Zoning), of the Santa Fe Springs Municipal Code; and
WHEREAS, On March 18, 2025, the City Council of the City of Santa Fe Springs considered this Ordinance, the staff report, and all testimony, written and spoken, at a duly noticed public hearing; and
WHEREAS, the Zoning Code Amendment meets the requirements as contained in Planning and Zoning Law (Government Code sections 65800-65912); and WHEREAS, the Zoning Code Amendment has been prepared and will be adopted in accordance with the requirements of Planning and Zoning Law (Government Code sections 65850-65860).

NOW THEREFORE, the City Council of the City of Santa Fe Springs does ordain as follows:

SECTION 1. The Zoning Code Amendment is exempt from CEQA because it falls within the common sense exemption, pursuant to CEQA Guidelines Section 15061(b)(3), which indicates that CEQA only applies to projects that have a “significant effect on the environment” as defined in Public Resources Code Section 21068 and CEQA Guidelines Section 15382 as a substantial, or potentially substantial, adverse change in any of the physical conditions within the area affected by the project. Adopting the Zoning Code Amendment would not be an activity with the potential to cause a significant effect on the environment, and therefore is exempt from CEQA. Consequently, no other environmental documents are required by law.

SECTION 2. The Zoning Code Amendment is consistent with the following Santa Fe Springs General Plan Goals and Policies:

1. Policy LU-1.6 – Community Benefits. Ensure that new development(s) provide a net community benefit and pay their fair share of fiscal impacts on infrastructure and services.

2. Policy ED-4.5 – Targeted Economic Incentives. Assess the value of alternative incentive concepts and programs for specific business types, in relation to what competing cities within the region are doing, along with a thoughtful assessment of the actual overall competitive strength of the community.

Billboard developments are fiscally positive for the City. Billboard developers are required to enter into an operating agreement with the City and revenue received through the billboard operating agreement helps fund municipal services. The operating agreement is required to include compensation to the City, the utilization of the billboard for City messages of community interest, and the utilization of the billboard to display emergency alerts, such as Amber Alert messages and emergency-disaster communications.

SECTION 3. Chapter 155 (Zoning) of Title 15 (Land Use) of the Santa Fe Springs Municipal Code is hereby amended as provided in Exhibit “A” attached hereto and incorporated herein by reference.

SECTION 4. If any section, subsection, subdivision, paragraph, sentence, clause or phrase in this Ordinance, or any part thereof, is held invalid or unconstitutional, such decision shall not affect the validity of the remaining sections or portions of this Ordinance or of Chapter 155, or any part thereof. The City Council hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause, or phrase in this Ordinance irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases may be declared invalid or unconstitutional.

SECTION 5. The City Clerk shall certify the passage and adoption of this ordinance and shall cause the same to be published in the same manner required by law. This Ordinance shall become effective thirty (30) days from and after its passage.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Santa Fe Springs at a regular meeting on this 1st day of April 2025. ________________________
ATTEST: William K. Rounds, Mayor
_____________________________
Fernando Muñoz, City Clerk
APPROVED AS TO FORM:
____________________________
Rick R. Olivarez, City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS.

CITY OF SANTA FE SPRINGS )
I, Fernando Muñoz, City Clerk of the City of Santa Fe Springs, do hereby certify that the foregoing Urgency Ordinance was adopted at a regular meeting of the City Council held on the 1
st day of April 2025, and was carried by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________
Fernando Muñoz, City Clerk
Exhibit A – Amendments to Chapter 155 (Zoning) of Title 15 (Land Use) of the Santa Fe Springs Municipal Code
Exhibit A – Zoning Code Amendment
Amendments to Chapter 155 (Zoning) of Title 15 (Land Use) of the Municipal Code of Santa Fe Springs
Key:

Normal Text = Existing unmodified Code language
Strikethrough Text = Proposed language to be removed from the existing Code Underline Text = Proposed language to be added to the Code Code of Ordinances of the City of Santa Fe Springs Chapter 155, Section 155.519 (Interstate 605 Corridor Electronic Billboard Sign Program) is hereby amended as follows:
§ 155.519 INTERSTATE 605 CORRIDOR ELECTRONIC BILLBOARD SIGN PROGRAM.
(E) Permitted use in the M-2 Manufacturing zones. Subject to the limitations of this Section, and notwithstanding the provisions of any other Section of the zoning ordinance, electronic billboards shall be a permitted use in the M-1 and M-2 zones along the 605 corridor.

ITEM # 10

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Cuong Nguyen, Director of Community Development
SUBJECT: AUTHORIZATION TO ADVERTISE REQUEST FOR PROPOSALS (RFP)

FOR THE DOWNTOWN SPECIFIC PLAN
DATE: April 1, 2025
RECOMMENDATION(S):

It is recommended that the City Council:
1) Authorize staff to advertise the Request for Proposals (RFP) for the Downtown Specific Plan; and
2) Take such additional, related actions that may be desirable.

FISCAL IMPACT
There is no fiscal impact associated with the authorization to advertise the RFP. Once a consultant is selected, staff will return to the City Council with a recommendation for the award of contract and an associated cost analysis.

BACKGROUND
The City adopted its 2040 General Plan in 2022, which included a vision for creating a downtown. Santa Fe Springs has never had a traditional or historic downtown. While the Civic Center complex serves as a de facto center for community events, residents have long expressed a desire for a vibrant downtown with shopping, dining and social gathering spaces. The City envisions a new downtown at the center of the City that will create community gathering spaces, restaurants, entertainment venues, hospitality uses, offices, and housing opportunities, all within a mixed-use, pedestrian-friendly environment.

CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 1, 2025

To support this vision, the City added mixed-use designations in the General Plan and rezoned industrial properties along Telegraph Road to mixed-use. Properties north of the Civic Center complex and vacant land at the southeast corner of Telegraph Road and Bloomfield Avenue were rezoned MU: Mixed-Use, and the Heritage Corporate Center was rezoned MU-DT: Mixed-Use – Downtown. In total, this area is comprised of 98.7 acres, with the City owning approximately 65 percent of the land area. These mixed-use areas will serve as the Downtown Specific Plan area (map provided as Attachment B).

To advance this downtown initiative, the City secured a $673,000 Sustainable Transportation Planning Grant from Caltrans to develop a Downtown Specific Plan for the newly designated mixed-use areas along Telegraph Road. Per the City’s agreement with Caltrans, all work on the specific plan, including adoption of the final plan, must be completed by June 20, 2027.

ANALYSIS
Through this Request for Proposals (RFP), the City seeks a qualified consulting firm with expertise in land use planning, urban design, and public engagement to collaborate with staff and the community in crafting a Downtown Specific Plan. Telegraph Road will serve as the primary arterial with direct connectivity to other major arterials and the I-605 freeway. The Civic Center’s library, aquatics center, Clarke Estate, and community garden will complement this new urban environment, where industrial and business park sites will gradually transition into three- to five-story mixed-use buildings and public plazas that foster pedestrian activity and connectivity between the Civic Complex and Heritage Park. The Specific Plan will implement the 2040 General Plan goals and facilitate the conversion of industrial and business park land into a vibrant, mixed-use downtown area.

The Specific Plan will streamline the development process by providing objective development/design standards that are vetted through financial analysis and prototypical proformas.

The consultant’s responsibilities will include a detailed assessment of the current conditions within the plan area, a robust community engagement program, land use alternatives analysis, market demand analysis, and an infrastructure and services plan.

The project includes California Environmental Quality Act (CEQA) compliance and Zoning Code updates to ensure consistency with the comprehensive Zoning Code Update process. Final deliverables will include draft and final versions of the Specific Plan. The project is expected to take 24 months to complete.

ENVIRONMENTAL
This action is exempt from the requirements of the California Environmental Quality Act (CEQA), as advertising the RFP has no direct impact on the environment.

DISCUSSION
CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 1, 2025

ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
The Specific Plan will facilitate the downtown development process by presenting the community’s vision for the plan area, reducing developer risk and permitting time, and lowering construction costs with pre-planned public infrastructure. Creating a Downtown Specific Plan will support efficient land use, promote economic development, and facilitate a streamlined permitting process, ultimately enhancing the quality of life for Santa Fe Springs residents and visitors.

SUMMARY/NEXT STEPS
Staff will advertise the RFP within 15 business days of City Council authorization.

ATTACHMENT(S):

A. Draft Request for Proposals
B. Map of Specific Plan Area
City of Santa Fe Springs

RFP XX-X
Downtown Specific Plan
1 TO PROSPECTIVE PROPOSERS
The City of Santa Fe Springs (“City”) invites qualified firms to submit proposals in response to this Request for Proposals (“RFP”). The City will evaluate responses to this solicitation to determine qualifications. Submissions must adhere to the format and content described. Only proposals that adhere to the requirements will be considered.

The information set forth is the minimum required to qualify for consideration. The successful Proposer will be required to enter into a Professional Services Agreement based on the specifications outlined in this RFP.

DATE OF SOLICITATION
<INSERT DATE>, 2025

PROJECT
Downtown Specific Plan

PROPOSAL OWNER
City of Santa Fe Springs – Community Development Department 11710 Telegraph Road
Santa Fe Springs, CA 90670
Attn: Cuong Nguyen, Director of Community Development
Contact Phone: (562) 868 - 0511
Contact E-Mail: [email protected]

PROPOSAL CONTACT
City of Santa Fe Springs – Department of Finance
11710 Telegraph Road
Santa Fe Springs, CA 90670
Attn: Micah Herd, Procurement Manager
Contact Phone: (562) 868 - 0511
Contact E-Mail: [email protected]
Any questions about this RFP should be submitted via the City's PlanetBids Portal by <INSERT DATE> at 2 PM Pacific.

Proposals must be submitted by <INSERT DATE>, at 2 PM Pacific.

Prospective proposers must register their business with PlanetBids before being able to submit questions and/or proposals. To access the City's PlanetBids Portal, please go to:
<INSERT LINK>.

City of Santa Fe Springs

RFP XX-X
Downtown Specific Plan
2 Contents
I. Notice Inviting Proposals ......................................................................................................3 II. Background .........................................................................................................................3 IV. Timeline..............................................................................................................................5 V. Scope of Work/Services ......................................................................................................5 VI. Proposal Submittal...........................................................................................................13 VII. Proposal Content and Format .........................................................................................13 VIII. Evaluation Criteria..........................................................................................................15 IX. Proposal Protests.............................................................................................................16 X. Execution of Agreement ....................................................................................................17 XI. Insurance Requirements ..................................................................................................18 XII. Business License Requirements .....................................................................................21 XIII. Use of Federal Funds.....................................................................................................21 XIV. Non-Commitment of City ................................................................................................21 XV. Labor Requirements........................................................................................................22 XVI. Records .........................................................................................................................22 XVII. Use of Subcontractors ..................................................................................................22 XVIII. Modifications/Changes.................................................................................................22 XIX. Disclosure of Information ...............................................................................................23 XX. Ex-Parte Communications ..............................................................................................23 XXI. General Rights of the City..............................................................................................23 City of Santa Fe Springs

RFP XX-X
Downtown Specific Plan
3 I. Notice Inviting Proposals
The City of Santa Fe Springs (hereinafter referred to as “City”) invites Proposals from qualified consultant teams that specialize in public outreach, preparation of specific plans and/or corridor plans, and preparation of environmental documents (hereinafter referred to as “Proposers”) interested in providing consultant services for the Downtown Specific Plan (hereinafter referred to as “the Project”) following the specifications, terms, and conditions identified in RFP No. XX-X. Prospective respondents should carefully read information related to this opportunity before submitting a proposal.

The Selected firms or individuals must be familiar with grant-funded projects and demonstrate recent, relevant experience in projects similar in scope to this one. The project will require the expertise of a team of diverse disciplines to successfully deliver the required services.

To view the complete RFP package, please visit:
<INSERT LINK>
Prospective Proposers must register with PlanetBids before being able to view all documentation or submit a response.

Questions must be submitted by <INSERT DATE>, at 2 PM Pacific. *****QUESTIONS MUST BE SUBMITTED VIA PLANETBIDS*****
Proposals must be submitted via PlanetBids by <INSERT DATE>, at 2 PM Pacific.

Responses to this RFP will be evaluated to determine the most qualified Proposer.

Responses must adhere to the format and content described in the RFP.

The successful Proposer will be required to enter into a Professional Services Agreement with the City for the duration of the Project. Final terms, including compensation and length of the agreement, are subject to City Council approval.

II. Background
Santa Fe Springs is a predominantly industrial city in southeast Los Angeles County, providing a full range of municipal services, including police and fire protection, street maintenance, water utilities, recreational services, a public library, and cultural events.

The City also oversees two (2) legally separate entities: the Successor Agency to the Redevelopment Agency and the Housing Successor Agency to the Housing Authority.

Santa Fe Springs has approximately 18,800 residents and over 3,000 businesses.

Though incorporated in May 1957, the City's history dates back to 1871 when Dr. James E. Fulton discovered a sulfur spring that was later developed into a health spa. Today, City of Santa Fe Springs

RFP XX-X
Downtown Specific Plan
4 Santa Fe Springs is a built-out city with little to no vacant properties remaining. Much of its land was historically used for oil extraction and refining until the 1970s, when the oil industry waned and consolidated operations. The boom period of the 1980s and 1990s— when the City actively led redevelopment of former oil field sites and aging industrial properties—vanished almost entirely with the dissolution of the City’s Redevelopment Agency in 2012 by Governor Jerry Brown. In the post-redevelopment era, private redevelopment activity has been driven largely by well-funded logistics industries looking to meet increasing consumer demands related to online shopping and rapid goods delivery. Interest by other industry clusters remains more moderate but steady, reflecting the City’s business-friendly environment and strategic location along Interstates 5 and 605.

The City’s population increased modestly during the first two decades of the 2000s—from 16,413 in 2000 to 18,295 in 2020, with the increase primarily associated with the development of the Villages at Heritage Springs, a residential neighborhood built on a former oil field. Other housing development has been on sites formerly occupied by schools, open spaces, and industrial uses. For the State’s housing planning period extending from 2021-2029, Santa Fe Springs was assigned a housing production goal of 952 units.

The City adopted its 2040 General Plan in 2022 which included a vision for creating a downtown. Santa Fe Springs has never had a traditional or historic downtown. While the Civic Center complex serves as a de facto center for community events, residents have long expressed a desire for a vibrant downtown with shopping, dining and social gathering spaces. The City envisions a new downtown at the center of the City that will create community gathering spaces, restaurants and entertainment venues, hospitality uses, offices, and housing opportunities all within a mixed-use, pedestrian-friendly environment.

Telegraph Road will serve as the primary arterial with direct connectivity to other major arterials and the I-605 freeway. The Civic Center’s library, aquatics center, Clarke Estate, and community garden will complement this new urban environment, where industrial and business park sites will gradually transition into three- to five-story mixed-use buildings and public plazas that foster pedestrian activity and connectivity between the Civic Complex and Heritage Park.

To support this vision, the City added mixed-use designations in the general plan and rezoned industrial properties along Telegraph Road to mixed-use. Properties north of the Civic Center complex and vacant land at the southeast corner of Telegraph Road and Bloomfield Avenue were rezoned MU: Mixed-Use, and the Heritage Corporate Center was rezoned MU-DT: Mixed-Use – Downtown. In total, the Plan Area is comprised of 98.7 acres, with the City owning approximately 65 percent of the land area. A map of the Plan Area is provided as Attachment C.

To advance this downtown initiative, the City secured a $673,000 Sustainable Transportation Planning Grant from Caltrans (Agreement No. 74A1658) to develop a Downtown Specific Plan for the newly designated mixed-use areas along Telegraph City of Santa Fe Springs

RFP XX-X
Downtown Specific Plan
5 Road. A copy of the City’s Scope of Work approved by Caltrans is provided as Attachment D (this provides further background on the City’s goals and objectives in preparing the Plan). Per the City’s agreement with Caltrans, all work on the specific plan, including the adoption of the final Downtown Specific Plan, must be completed by June 2027.

III. Timeline
• Release RFP <INSERT DATE>
• Online Q&A Deadline <INSERT DATE>, 2 PM Pacific
• Deadline to Submit Responses <INSERT DATE>, at 2 PM Pacific • City Review of Submissions Early/Mid-<INSERT MONTH> 2025 • Interviews TBD (If Necessary)
• Notifications Sent to Proposers Late <INSERT MONTH> 2025 • Award of Contract Early/Mid-<INSERT MONTH> 2025
IV. Scope of Work/Services
The City seeks proposals from qualified consultants to prepare a Specific Plan to create a new downtown. The Specific Plan will implement the 2040 General Plan goals and facilitate the conversion of industrial and business park land into a vibrant, mixed-use downtown along Telegraph Road. Tentatively titled the Downtown Specific Plan, this bold vision will transform the City center.

The specific plan should embody pragmatic design and development standards that are objective in nature. The type and intensity of commercial and residential development proposed shall mesh with and enhance accessibility to public transportation and other forms of active transportation. The nexus between land use and transportation mobility is paramount. The Project will recommend prospective development scenarios of key parcels or catalytic projects that can be analyzed in greater detail in terms of the physical form and project economics. In terms of financial feasibility and marketability, the Project shall also include:
• A comprehensive financial feasibility analysis;
• A prototypical proforma analysis of no fewer than five distinct projects; and • A phased implementation strategy, if necessary, to enhance the marketability and maximize community benefits.

The Project should streamline the development process by providing objective development/design standards that are vetted through financial analysis and typical prototypical proformas. The Project will facilitate the development process by presenting the community’s vision for the Plan Area, reducing developer risk and permitting time, and lowering construction costs with the pre-planned public infrastructure. The physical form of the Plan Area will be a noticeable departure from the historical suburban landscape of one- and two-story buildings with segregated land use patterns. The Plan Area will exhibit City of Santa Fe Springs

RFP XX-X
Downtown Specific Plan
6 a more compact, dense, and walkable district wherein residents have viable alternative active transportation options.

The City will manage and administer the project according to the Caltrans Grant Application Guidelines, Regional Planning Handbook, and the executed grant contract between Caltrans and the City. Many of the tasks below are included in the City’s Scope of Work approved by Caltrans, a copy of which is included as Attachment D.

The City encourages Proposers to recommend refinements or innovative approaches to how this scope of services can be better fulfilled to increase efficiency and effectiveness.

The City and stakeholders alike have high ambitions for this pivotal project and welcome creative, visionary proposals to help maximize its success.

Task 1: Project Administration
The Consultant shall develop a timeline and milestones for the project that align with the City’s budget. Each phase of the project must be planned with an awareness of the financial limitations, ensuring that all deliverables, public outreach efforts, and meetings are completed within the allocated funds.

The Consultant shall conduct a kick-off meeting with City staff to refine the project scope, timeline, and deliverables. The Consultant shall prepare an action plan with phases of work and a schedule to accomplish the action plan that identifies minor milestones, including regular meeting dates with staff and work product review deadlines, and major milestones, including a public outreach program. The action plan will outline regular progress check-ins with City staff and involve input from various departments, as needed, to ensure all relevant stakeholders are aligned throughout the process.

The Consultant and City staff shall participate in reoccurring meetings, as needed, for up to one hour each to review and discuss deliverables, provide status updates on the study area, and refine specialized aspects of the Specific Plan. Meetings may be in person or via conference call, as appropriate.

The Consultant shall submit monthly invoicing in a timely manner.

During the course of the project, the City will conduct quarterly meetings, as needed, with the Consultant and Caltrans to monitor the project’s progress, review completed and upcoming tasks, and address any challenges. These meetings will provide the opportunity for staff to discuss obstacles and conduct problem-solving to ensure that the project stays on schedule and within the framework of the grant budget.

Minimum Required Deliverables:
• Kick-off meeting
• Action plan
• Project schedule
City of Santa Fe Springs

RFP XX-X
Downtown Specific Plan
7 • Meeting agendas and action minutes
• Monthly invoices
Task 2: Existing Conditions Analysis
The Consultant shall conduct a survey of existing conditions and present findings in an Existing Conditions Report. The Consultant shall review existing City documents that may inform the preparation of the report (Active Transportation Plan, 2040 General Plan- in particular, Housing, Circulation, Land Use, Economic Development, and Environmental Justice Elements, Annual Housing Progress Reports, Public Infrastructure plans, etc.).

The Consultant shall also meet with City staff and local agencies familiar with socioeconomic conditions within the community; review staff reports of projects and programs affecting properties within the Plan Area; review public infrastructure plans and reports concerning service delivery problems; public safety records (vehicular accidents and crime statistics), traffic studies, and special studies and reports (engineering, market demand, traffic, Phase I and II ESAs, etc.) related to past and current development projects.

Minimum Required Deliverables:
• Existing Conditions Report
Task 3: Community Engagement
Developing an effective Community Engagement Strategy or Plan is the first step that the Consultant will complete with City staff input. The Consultant shall adhere to the following three key elements: i) To inform the community with objective information so they can learn and stay informed about the project; ii) To consult the community to obtain valuable feedback on specific project decisions and analysis; and iii) To involve and work directly with the community to ensure that their concerns and feedback are understood and considered throughout the project. The Community Engagement Strategy shall identify the “who, what, where, when, and how.”
The strategy will address residents and businesses located within and adjacent to the Plan Area as well as the wider community. The Consultant will ensure that outreach to hard-to-reach segments of our community includes the following: meeting with our elderly residents at senior housing sites and senior community centers; engaging with our youth and school districts, including principals and teachers; connecting with lower-income residents at food banks, neighborhood gathering spots, and community centers; and engaging with transit riders at bus stops. The Consultant shall prepare social media posts and a dedicated city webpage as a central repository of project information. City staff will gather email lists from city departments of residents who wish to be informed of city projects. Printed articles in the quarterly community newsletter, the local paper, and colorful graphics for posters will be used. Bilingual translation and interpretation services will be available for printed materials and community meetings.

City of Santa Fe Springs

RFP XX-X
Downtown Specific Plan
8 The Consultant will also engage with utility companies, businesses, developers, and brokers who are familiar with mixed-use and residential projects. Within this group, special attention will be given to affordable housing providers and ancillary services (e.g. social and supportive services) to better design an inclusive and holistic program. The Project will also seek consultation and engagement from local and regional transportation and planning agencies, such as Caltrans, Metro, SCAG, Gateway Cities COG, and utility companies. Discussions may focus on development opportunity areas that may require or influence future service delivery options.

For this Project, the City anticipates conducting approximately two community-wide workshops, five focus group meetings, ten private stakeholder meetings, and numerous meetings with city staff. Meetings should not be held at City Hall but rather in locations that community stakeholders are comfortable and familiar with. An Advisory Committee will also be established to facilitate project review and implementation. The Advisory Committee may be comprised of eleven individuals representing a cross section of the community and may meet up to seven times during the course of the Project. Both print and digital mediums will be used for social media, the City’s website, emails, and community newsletters. Online surveys, printed questionnaires, and informational FAQ sheets will be distributed at senior housing sites, and public counters to maintain effective and continuous communication.

The community engagement process will start one month after project initiation and continue through project completion. Throughout the entire process, the community must be informed, consulted, and involved in the project. To minimize confusion and misunderstanding, periodic updates will also be presented at public meetings, such as the City Council and Planning Commission meetings, as well as public service announcements through newsletter articles, and short videos posted on the website.

Minimum Required Deliverables:
• Community Engagement Strategy (Report)
• Community engagement materials (e.g., PowerPoint Presentations, flyers, website announcements, sign-in sheets, community surveys, conceptual drawings)
• Facilitation of two (2) community-wide workshops (with translated materials and interpretation services in Spanish)
• Advisory Committee Meeting facilitation and materials for up to seven (7) meetings (agendas, presentations, meeting notes, list of attendees, list of action items)
• Up to five (5) focus group meetings
• Up to ten (10) private stakeholder meetings
• Community Meeting Summary Memoranda
• Supplemental meetings with City staff
Task 4: Development of Land Use Alternatives
City of Santa Fe Springs

RFP XX-X
Downtown Specific Plan
9 Following initial meetings and outreach, the Consultant will develop an opportunity sites analysis and land use alternatives to accommodate potential residential, commercial, and office development in the TCTCSP area. The opportunity sites analysis will highlight larger-scale development opportunities within the TCTCSP area while the alternative scenario analysis will complement the opportunity site analysis to support enhanced vibrancy, housing density, and economic activity in the TCTCSP area.

Land uses should be thoughtfully and strategically placed to maximize community connectivity and create synergy between residents and businesses. The alternatives should consider findings from previous analyses, community outreach, and Staff feedback.

Each alternative must address:

1. Alternatives to support the character of a new, vibrant downtown area with variety of retail and commercial uses, including considerations for sidewalk width, public amenities/furniture and street parking.

2. A mix of housing units that aligns with the City’s Housing Element, analyzing the effects of increased building height, density, and parking demand within the TCTCSP.

3. Distribution and evaluation of proposed new uses, including residential units by type, non-residential square footage by type, and projected jobs generation.

The findings of the study must be summarized in a technical memorandum. The Consultant will prepare a comprehensive report with associated maps, describing and analyzing the land use alternatives to quantify development potential in terms of housing units, non-residential floor area, population and employment. Projected population and jobs numbers for each alternative must be included. The report and maps should be assembled such that each alternative is easy to understand and compare with the other.

Upon completing the report, the Consultant will present the alternatives to Staff for review and feedback. Following this meeting, the Consultant will conduct a community meeting to solicit comments and feedback from community members regarding their preferences and vision. This may result in a clear preference for one alternative or the development of a hybrid concept that combines components of each alternative.

Minimum Required Deliverables:
• Alternative land use plan visuals, including sketches and elevations • Alternative land use plan report, including quantified development build-out potentials
• Meeting attendance, including sessions with Staff, Planning Commission, City Council, and relevant stakeholders
City of Santa Fe Springs

RFP XX-X
Downtown Specific Plan
10 Task 5: Market Demand Analysis
The Consultant will prepare a market demand analysis to assess future market conditions for residential, retail, and office development in the Plan Area, taking current conditions and long-range potential into consideration.

The market demand analysis will assess the future potential for housing of various types and at increased densities, at all levels of affordability, and the viability of incorporating specific commercial uses, such as neighborhood serving retail, office spaces, mixed use developments, and hospitality businesses, based on market demand and feasibility. In terms of financial feasibility and marketability, the Project shall also include detailed financial feasibility analysis and prototypical proforma analysis of no fewer than five (5) identified opportunity sites.

Minimum Required Deliverables:
• Market demand analysis report for residential, retail, and office • Proforma analysis for financial and market-viable developments of at least five (5) identified opportunity sites, considering factors such as land costs, construction expenses, market demand projected revenues, and regulatory constraints.

Task 6: Preferred Land Use Alternative
Based on input received at Community/Commission/Council meetings, as well as input received from other methods of community outreach, the Consultant, in consultation with Staff, will develop a preferred land use alternative which will serve as a basis for the draft TCTCSP. The preferred alternative will be presented to Staff and the Planning Commission/City Council for review and feedback. The community will also be asked to respond to the preferred Plan. Feedback from these stakeholders will be used to refine the alternative and develop the draft TCTCSP.

Suggested Deliverables:
• Preferred land use plan visuals, including sketches and elevations • Potential Phased Development and Implementation Plan
• Preferred land use plan report, including quantified development potentials • Meeting attendance – meeting(s) with Staff, Planning Commission, City Council, and relevant stakeholders
Task 7: Infrastructure Development and Service Plan
The Consultant must prepare an Infrastructure Development and Services Plan and Budget to determine, at a preliminary level, the infrastructure needed to support uses and improvements identified in the preferred alternative. The analysis must identify infrastructure conditions and improvements needed to support the Plan in terms of water, City of Santa Fe Springs

RFP XX-X
Downtown Specific Plan
11 wastewater, storm drainage, electricity, gas, cable, telephone service, internet/fiber, transportation (public transit, vehicular, pedestrian, and cycling traffic), greenways, and parks. Working in collaboration with Public Works Staff, Consultants will:

1. Analyze and summarize both existing and needed service capacities

2. Assess the services envisioned in the Plan Area and those that would be required to meet the preferred alternative

3. Provide detailed descriptions of needed public improvements, including street improvements to meet City standards, upsizing of water and wastewater mains and storm drains, undergrounding utilities, and associated development costs

4. Provide comprehensive descriptions of needed improvements associated with private utilities, such as natural gas, electric, phone, cable, and internet connectivity

5. Provide comprehensive descriptions of any changes required to public services and facilities

6. Provide detailed cost estimates and phasing recommendations for needed improvements and service systems within the Plan Area
Minimum Required Deliverables:
• Public Infrastructure Improvement Plans and Budget
Task 8: Draft and Final Specific Plan
The Consultant shall prepare two (2) drafts and one (1) final administrative public review draft. Additional changes may be required at each successive public hearing with the Planning Commission and City Council. A final Specific Plan will be prepared following the adoption of the Specific Plan. The Consultant is anticipated to include the following elements in the new TCTCSP. The requirements listed below may be satisfied with a variety of proposed chapter outlines for the Specific Plan.

Proposed development regulations for the TCTCSP area shall be consistent with and complement existing regulatory documents in the City of Santa Fe Springs. The TCTCSP shall reference existing objective development standards for mixed-use districts and create new objective design standards and design guidelines for the Plan Area.

1. Vision Statement and Guiding Principles

2. Preliminary Policies

3. Land Use Intensity Alternatives and Corresponding Development Standards

4. Objective Design Standards and Design Guidelines

5. Prototypical Mixed-Use and High-Density Residential Project Proformas

6. Public Infrastructure Upgrades

7. Financial Sustainability Strategy Plan

8. Implementation Plan and Financing Strategy
Minimum Required Deliverables:
• Two (2) Drafts of the Specific Plan
City of Santa Fe Springs

RFP XX-X
Downtown Specific Plan
12 • Administrative Draft for Public Review
• Final Plan that includes a summary of next steps towards implementation and credits FHWA, FTA, and/or Caltrans on the cover or title page (City to submit to Caltrans in an ADA accessible electronic copy)
Task 9: Zoning Code Updates
The City is currently undertaking a Comprehensive Zoning Code Update. It is essential that both projects are coordinated to ensure consistency between the Zoning Code and the Specific Plan. The consultant will be expected to work closely with the team handling the Comprehensive Zoning Code Update to avoid conflicting provisions and ensure cohesive land use regulations.

Task 10: CEQA Compliance
The Consultant shall prepare environmental documentation based on the Consultant’s recommendations for the best way to ensure compliance with the CEQA Statute and Guidelines. The City of Santa Fe Springs is open to different strategies to fulfill this requirement. The Consultant’s proposed approach should allow streamlined environmental review of future projects pursuant to Section 15182 of the California Environmental Quality Act (CEQA) Guidelines.

The EIR for the 2040 General Plan can be found at this link:
https://www.santafesprings.org/departments/planning_and_development_department/pl anning/environmental_documents.php
Technical studies may include traffic impact analysis, parking studies, air quality technical analysis (up to three CalEEMod runs), GHG emissions (up to two energy consumption spreadsheets but does not include Climate Action Plan), Noise and Vibration Technical Analysis (up to two short-term and two long-term monitoring locations), and more.

Task 11: Presentation and Adoption of Specific Plan and Environmental Document The Consultant shall prepare and present materials, PowerPoint, etc. at meetings with the Planning Commission and City Council. These meetings are in the form of Study Sessions and Public Hearings. The Consultant shall attend up to six meetings. The Consultant will prepare staff reports, resolutions, and ordinances for the meetings.

Minimum Required Deliverables:
• Meeting attendance (up to six)
• Staff reports, resolutions, and ordinances
• Meeting presentation materials
City of Santa Fe Springs

RFP XX-X
Downtown Specific Plan
13 V. Proposal Submittal
Responses to this solicitation must be submitted electronically:

Please see Section VII – Proposal Content and Format for specific details regarding the information that needs to be included in your submission. Failure to provide all requested information may be considered “non-responsive” and rejected.

Responses to this RFP must be submitted electronically via the City’s PlanetBids Portal by the deadline. Any responses transmitted and/or time-stamped after the deadline will not be accepted. Proposers planning to submit responses to this request are highly encouraged to submit all documentation before the deadline to avoid technical difficulties/errors.

VI. Proposal Content and Format
Proposal Content
Proposers shall prepare a compelling, clear, and concise proposal. The City is requesting proposals which contain, at a minimum, the following information:

A. Letter of Interest - Please include a letter expressing your interest in being considered for the project. Include a statement regarding the Proposer's availability to dedicate time, personnel, and resources to this effort. Indicate the address and telephone number of the Proposer’s office located nearest to Santa Fe Springs, and the office from which the project will be managed. The letter of interest must include a commitment to the availability of the Proposer and all key project staff during the planning period and a proposed schedule designed to meet the City's needs for the project. If applicable, include the proposed working relationship with any subcontractors. An individual authorized to bind the Contractor must sign the letter.

B. Project Understanding and Summary - Please include a statement demonstrating your understanding of the City, the work to be done, and the objectives to be accomplished. Describe your general approach to completing the project successfully, and the methodologies and technologies you would employ.

Describe what information you would expect the City to supply.

C. Proposed Statement of Work - Please provide a proposed Statement of Work that will be used to fulfill each requirement listed in the Scope of Work of this RFP.

Include key deliverables, milestones, and tasks. Explain what the respective roles of City staff and Proposer staff would be to complete the tasks specified in the Scope of Work. Discuss any ideas for modifying, clarifying, or improving the City’s proposed scope of work.

City of Santa Fe Springs

RFP XX-X
Downtown Specific Plan
14 D. Detailed Project Schedule: Provide a realistic and detailed project schedule identifying all tasks and deliverables to be performed, durations for each task, and overall time of completion.

E. Relevant Experience & Key Personnel - Please include information describing your experience providing similar services for public agencies. Provide a minimum of three (3) specific examples of relevant experience. At a minimum, the Proposer should provide a list of the most recent projects (i.e., completed within the last five (5) years is preferred, but samples outside of this timeframe will be accepted if relevant) for which the Proposer has performed similar services of similar size, scope, and complexity. Identify key personnel who would be assigned to provide the services described in the Proposal, and the functions to be performed by each.

Resumes may also be included in this section.

Using Attachment A – References, please provide details regarding each reference. This should include the name, contact person, address, phone number, and e-mail address of each party for whom the service was provided, as well as a description of the service performed, the dollar amount of the contract, and the date of performance. The City may contact the individual listed at its discretion.

F. Conflict of Interest Statement – The Proposer shall disclose any financial, business, or other relationship with the City that may impact the selection process.

If the Proposer has no such conflicts, a statement declaring such should be included in their submission.

G. Cost Proposal – Cost proposal should include the following:

Total All-Inclusive Not-To-Exceed Maximum Price: The cost proposal should contain all pricing information relative to performing the scope of work as described in this request and identified in the Line-Item list (See “Line-Item” tab in PlanetBids).

The total all-inclusive maximum not-to-exceed price should contain all direct and indirect costs, including all out-of-pocket expenses. Provide a budget for each significant milestone for the entire scope of services. The proposed budget should include all meetings, conference calls, site visits, and deliverables. It should also include a list of anticipated reimbursable expenses with rates charged for each.

Component Costs: Include separate schedules of all fees and expenses for each of the work tasks and deliverables described in this RFP. These schedules should include hourly rates, the number of hours anticipated for each staff level, and outof-pocket expenses such as travel and transportation, meals, communications, and duplication costs. The total of these separate schedules should be directly related to the total all-inclusive maximum price.

City of Santa Fe Springs

RFP XX-X
Downtown Specific Plan
15 Rates for Additional Services: If it should become necessary for the City to request the successful Proposer to render additional services to either supplement services requested in this RFP or to perform any additional work as a result of the specific recommendations included in any report issued, resulting from this engagement, then such additional work shall be performed only if outlined in an addendum to the contract between the City and the Proposer. Unless otherwise noted in the proposal, any such additional work would be performed at the same rates submitted in the dollar cost bid.

Proposal Format
To facilitate the evaluation process, all responses must adhere to the following format requirements. The City strongly encourages respondents to thoroughly review their proposals prior to submission to ensure they adhere to the requirements. If the proposal is not formatted or does not include all the listed items/sections, it may be deemed nonresponsive.

Responses shall not exceed thirty (30) pages when printed on 8-½ -inch by 11-inch paper.

The thirty (30) page requirement does not include a cover letter/letter of transmittal or any items included as additional attachments. Proposals should also include the following:

A. Title Page showing the request for proposals subject; the Proposer's name; the name, address, e-mail, and telephone number of the contact person; and the date of the proposal.

B. Table of Contents identifying the items/section listed in the “Proposal Content” section of this RFP.

C. Detailed proposal following the order set forth in the "Proposal Content" of this RFP.

VII. Evaluation Criteria
The City will establish an evaluation committee to review and rate each proposal. The proposal evaluation process will be conducted using a multi-step method, which will include the following steps:

A. Preliminary Proposal Review - The evaluation committee will review each submission to ensure adherence to the minimum/proposal format requirements.

B. Proposal Evaluation - In the second part of this process, the evaluation committee will review and rate proposals based on the following:

1. Experience of Proposer and Project Personnel (40 points) • Experience, resources, and qualifications of the Proposer and assigned individuals to perform tasks identified in the scope of work.

City of Santa Fe Springs

RFP XX-X
Downtown Specific Plan
16 • Good reference checks from primary and/or secondary sources.

2. Proposed Approach & Work Plan (30 points)
• Proposer has a clearly defined approach, strategy, and execution plan. • The timeline meets the City’s requirements.
• Proposal clearly defines what is required from the City.

3. Proposed fees for items/services (20 points)
• Proposed fees are reasonable.

4. Responsiveness to RFP (10 points)
• Compliance with the required format.
• Offered new/innovative services, suggestions.

City Staff will present to the City Council the ratings assigned to each proposal by the evaluation committee, together with Staff’s recommendations. The City Council exercises discretion and judgment in its award of a contract, which is a legislative act, and shall in no way be bound to follow the evaluation committee’s ratings or Staff’s recommendations.

Interviews
If necessary, the City may require top-rated proposers to participate in an interview. The City will e-mail proposers selected for the interview to schedule a date and time.

VIII. Proposal Protests
Proposal Protest Procedures (Before Proposal Opening)
A protest filed before the proposal opening must be filed in writing no later than ten (10) working days before opening. The most common types of protest that might be filed before a proposal opening include those based upon restrictive specifications or alleged improprieties in any solicitation that is apparent before the scheduled proposal opening.

When a protest is filed before a scheduled proposal opening, certain steps must be followed:

A. The protest must be submitted in writing within the specified time frame (no later than ten (10) working days prior to a proposal opening). All protests must be filed with the City’s Director of Finance for determination. Protest must be submitted to the Director of Finance by mail or e-mail within the specified time frame. Protests can be sent to:

Mail:

Lana Dich
City of Santa Fe Springs
Attn: Finance Department
11710 Telegraph Road
Santa Fe Springs, CA 90670
City of Santa Fe Springs

RFP XX-X
Downtown Specific Plan
17 Or
E-mail:
[email protected]
B. The protest must contain factual and legal reason(s) and should recommend a proposed remedy. Nevertheless, it should be noted that the City reserves the right not to implement the proposed remedy but to offer alternative solutions where applicable.

C. Where appropriate, the City will hold an informal conference on the merits of a protest with all interested parties allowed to attend. Interested parties may include all proposers, subcontractors, or suppliers, provided they have a substantial economic interest in a portion of the RFP.

D. All potential proposers will be advised of a pending protest.

E. The City shall not open proposals prior to the resolution of the protest unless it is determined that:
• The items to be procured are urgently required;
• Delivery or performance will be unduly delayed by failure to make the award promptly; or
• Failure to make a prompt award will otherwise cause undue harm to the City.

The City will respond in writing within ten (10) business days after receipt of a properly filed protest. The Director of Finance will respond and include a response to each substantive issue raised in the protest.

After the exhaustion of administrative remedies, the protesting party will be given the City’s final decision. The Director of Finance has the authority to decide on all protests.

Proposal Protest Procedures (After Proposal Opening/Post Award) A protest filed after a proposal opening must be filed within three (3) working days after the award. The City will grant the protesting party a fair review and shall have up to ten (10) business days to review the protest and render its decision.

IX. Execution of Agreement
The resulting agreement (see attached sample Attachment B) shall be signed by the successful Proposer and returned within the required insurance within ten (10) business days after the City has provided written notice that the Consultant has been awarded.

Failure to execute the agreement and file acceptable insurance documents as provided City of Santa Fe Springs

RFP XX-X
Downtown Specific Plan
18 herein shall cause, at the City's option, for annulment of the award. Please review the insurance requirements and indemnification clause in the attached sample agreement.

Should the successful Proposer decline to execute the agreement, the City can either reject all proposals, accept one of the other proposals, or issue a new solicitation.

X. Insurance Requirements
Any Consultant conducting services for the City of Santa Fe Springs must obtain and maintain insurance at their own expense. Insurance must be held until completion of services and formal acceptance by the City. The following insurance placed with an insurer admitted to write insurance in California or a non-admitted insurer on California’s List of Eligible Surplus Lines Insurers (LESL):

A. Commercial General Liability
Commercial General Liability (CGL) (equivalent in coverage scope to Insurance Services Office, Inc. Form CG 00 01) shall cover on an “occurrence” basis for bodily injury and property damage, including premise-operations, products-completed, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury, and advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, the limit shall be twice the required occurrence limit.

If requested, the "City of Santa Fe Springs, its officials, employees, and agents" must be separately endorsed to the policy as additional insureds on an endorsement equivalent to the Insurance Services Office, Inc. Form CG 20 10 11 85 of CG 20 26 1185.

B. Business Automobile Liability
For owned vehicles, hired, and non-owned vehicles, Insurance Services Office Form CA 00 01 covering, Code 1 (any auto), or if Consultant has not owned autos, Code 8 (hired) and 9 (non-owned) with limit no less than $1,000,000 per accident for bodily injury and property damage.

If an automobile is not necessary to perform services, the Consultant must submit a written request for a waiver of this requirement.

C. Professional Liability or Errors and Omissions
Depending on the work or services to be performed, professional liability or errors and omissions liability insurance may be required. The City will require the Consultant to provide professional liability or errors and omissions liability insurance in an amount not less than $2,000,000 per occurrence or claim. Architects' and engineers' coverage shall be endorsed to include contractual liability.

City of Santa Fe Springs

RFP XX-X
Downtown Specific Plan
19 D. Workers' Compensation and Employer's Liability
Workers' Compensation as required by the California Labor Code and Employer's Liability in an amount not less than $1,000,000 per accident for bodily injury or disease.

E. Cyber Liability Insurance (if applicable)
With limits not less than $2,000,000 per occurrence or claim, $2,000,000 aggregate.

Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Consultant in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.

F. Technology Professional Liability Errors & Omissions (if applicable) Coverage must be appropriate to Consultant's profession and work hereunder, with limits not less than $2,000,000 per occurrence. Coverage shall be sufficiently broad to respond to the duties and obligations undertaken by Consultant shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.

The policy shall include, or be endorsed to include, property damage liability coverage for damage to, alteration of, loss of, or destruction of electronic data and/or information “property” of the City in the care, custody, or control of Consultant. If not covered under Consultant’s liability policy, such “property” coverage of City may be endorsed onto Consultant’s Cyber Liability Policy as covered property.

Required insurance documentation
A. Certificate of Insurance
The Certificate Holder must be listed as follows:

City of Santa Fe Springs
11710 Telegraph Road
Santa Fe Springs, CA 90670
City of Santa Fe Springs

RFP XX-X
Downtown Specific Plan
20 Attn: Risk Management
B. Endorsements (if requested)
In addition to the Certificate of Insurance, the Consultant must provide the following endorsements:

1. Additional insured endorsements to the general liability and auto liability insurance policies. The "City of Santa Fe Springs, its officials, employees, and agents" must be endorsed to the Consultant's general liability policy as well as the auto liability policy as additional insureds on an endorsement equivalent to ISO forms CG 20 10 11 85 or CG 20 26 11 85.

2. Cancellation notice endorsements. Each policy must be endorsed to certify that it will not be cancelled or non-renewed by either party or reduced in coverage or limits (except by paid claims) unless the insurer has provided the City with thirty (30) days prior written notice of cancellation (ten (10) days for cancellation due to nonpayment of premium is acceptable).

3. Primary, non-contributory coverage endorsements. The general liability and professional liability (if required) policies must be endorsed to provide that each policy shall apply on a primary, non-contributing basis with any insurance or self-insurance, primary or excess, maintained by or available to the City or its officials, employees and agents.

C. Waiver and Modifications of the Insurance Requirements The City has the authority to modify these insurance requirements at any time at its discretion.

In general, any contract deemed sole source, professional/professional services, involve the disclosure of proprietary information, and/or a public works project, may require revisions to the City's standard insurance requirements. Any revisions to the insurance requirements will be identified within the associated service contract terms and conditions.

Consultants may request a waiver or modification of these insurance requirements.

Waiver or modification requests must be submitted in writing. The request should state the specific insurance requirement that is being considered for waiver or modification and provide a brief explanation for the request. Requests will be reviewed on a case-by-case basis, and the decision will ultimately depend on the scope of services. The final decision to approve or deny a request will be at the City's legal authority or an authorized designee's discretion.

City of Santa Fe Springs

RFP XX-X
Downtown Specific Plan
21 XI. Business License Requirements
Consultants that conduct business within city limits may be required to obtain City of Santa Fe Springs business license if selected. The business license must be acquired before commencing any work. Additional information regarding the City's Business License program may be obtained by visiting the City's website at:
https://www.santafesprings.org/business/opening_a_business/new_application.php Or by calling the City of Santa Fe Springs Business Support Center at (562) 264 - 5219.

XII. Use of Federal Funds
The City may elect to use funding from Federal sources for a portion of or all expenses related to this project. The United States Federal Government requires purchases of items and services to meet specific standards when using Federal funds, including grants, cooperative agreements, contracts, and Federal funds "passed-through" to the City from a non-Federal entity (i.e., sub-recipient agreements). These requirements are codified under the Code of Federal Regulation's (CFR) Title 2, Subtitle A, Chapter II, Part 200 (also referred to as "2 CFR 200" or "Uniform Guidance") and the Federal Acquisition Regulations (FAR), as applicable.

The following standards apply to all purchases of items and services using Federal funds:
• Transactions shall be conducted lawfully and ethically. • Unnecessary/duplicative purchases are not permitted.
• Utilizing a vendor or supplier on the U.S. Federal Government's Debarred and Suspended List (available at SAM.gov) is prohibited.
• All individuals involved in the expenditure of federal monies must avoid any actual or apparent conflict of interest.
• Procurement transactions must be conducted in a manner providing full and open competition.
• Opportunities should be provided to minority businesses, women's business enterprises, and labor surplus area firms when possible. • Contracts and purchase orders should include the contract provisions required by 2 CFR 200 Appendix A.
• Purchases of goods and services must include documentation detailing the procurement history.

XIII. Non-Commitment of City
While the City intends to select a Consultant through this process, this intention is subject to change at any time during the process. The City does not commit to awarding an agreement, paying any costs incurred in preparing the proposal for this request, and/or procuring or contracting any items or services.

City of Santa Fe Springs

RFP XX-X
Downtown Specific Plan
22 XIV. Labor Requirements
A. Background: All personnel engaged in the performance of this work shall be employees of the Consultant and, as such, shall be warranted to possess sufficient experience and reliability to perform this work.

B. Health: All personnel engaged in the performance of this work shall be in good health and free of contagious diseases. The Consultant shall not allow any person(s) under the influence of alcohol or drugs on the premises or in the building.

Neither shall the Consultant allow the use of or presence of alcohol or drugs on the premises or in the building.

C. Non-Discrimination: The Consultant shall not engage in discrimination in the employment of persons because of race, color, national origin, ancestry, mental/physical disabilities, sex, or religion of such persons.

D. Conduct: No person(s) shall be employed for this work that is found to be incompetent, disorderly, and troublesome, under the influence of alcohol and drugs, which fails or otherwise refuses to perform the work properly and acceptably or is otherwise objectionable. Any person found to be objectionable shall be discharged immediately and not re-employed for this work.

E. Age: The Consultant will only hire individuals who are of legal age to work.

XV. Records
The Consultant agrees to permit the City Manager or designee access to records, reports, files, and other papers or property of the Consultant to audit any performance aspect under this agreement.

XVI. Use of Subcontractors
The Consultant shall be responsible for all work performed under the final agreement and shall keep all work under their control. No portion of the work may be subcontracted without the prior written consent of the City. All subcontractors used on this work shall be 18 and be under the direct supervision of the Consultant and shall be considered as their employees. Any approved subcontractors must provide insurance indemnifying the City with limits at or exceeding the limits of the primary's insurance.

XVII. Modifications/Changes
Changes in the areas serviced and/or specifications may be necessary during the agreement term. Changes in the agreement requirements and corresponding changes in compensation may be implemented upon mutual understanding between the City and the Consultant. These changes will be processed by the City Manager.

City of Santa Fe Springs

RFP XX-X
Downtown Specific Plan
23 XVIII. Disclosure of Information
A. The Consultant agrees that it will not, during or after the term of the agreement, disclose any proprietary information or confidential business information of the City, including but not limited to its costs, charges, operating procedures, or methods of doing business to any person, Consultant, corporation, association, or other entity or the general public for any reason or purpose whatsoever, without the prior written consent of the City. Such confidential or proprietary information received by the Consultant shall be used exclusively in connection with the performance of services.

B. The Consultant shall not issue or release for publication any articles, advertising, or publicity matters relating to the services performed by the Consultant hereunder or mentioning or implying the name of the City or its respective personnel without the prior written consent of the City.

IX. Ex-Parte Communications
Consultants and their representatives should not engage in unauthorized communications with elected officials, officers, employees, or agents of the City about this RFP. This requirement also includes any evaluation panel member, except for designated RFP facilitators. This requirement remains in effect until after award notifications have been made.

This restriction does not prohibit consultants and their representatives from making oral statements or presentations to City representatives during a scheduled public meeting.

XX. General Rights of the City
At its discretion, the City reserves the right to:

A. Reject any and/or all proposals for no reason or any reason including, but not limited to, the following:

1. The proposal is incomplete, non-responsive, obscure, irregular, or lacking necessary detail and specificity.

2. The Proposer, in the sole judgment of the City, lacks the qualifications, experience, and/or responsibility necessary to provide the services.

3. The Proposer failed or neglected to complete and submit any information within the time specified by the City and as may be otherwise required herein.

B. Reject any proposal that, in the opinion of the City, is so unbalanced in comparison to other proposals received and/or to the City’s internal estimates that it does not accurately reflect the cost to perform;
City of Santa Fe Springs

RFP XX-X
Downtown Specific Plan
24 C. Accept all or any part of a proposal;
D. Make multiple awards;
E. Cancel the entire RFP;
F. Issue subsequent RFPs; or
G. Waive any errors or informalities in any proposal to the extent law permits

PLEASE REVIEW
Attachment A – References
Attachment B – Sample PSA
Attachment C – Map of Specific Plan Area
Attachment D – Caltrans Approved Scope of Work
Attachment B: Specific Plan Area Map
Civic
Center
Heritage
Corporate
Center The Villages at
Heritage Springs
Specific Plan Boundaries
MU: Mixed-Use Zone
MU-DT: Mixed-Use - Downtown Zone
ITEM # 11

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Lana Dich, Director of Finance
SUBJECT: AUTHORIZE BID AWARD FOR AS-NEEDED ITEMS FOR IRRIGATION

SYSTEMS MAINTENANCE AND REPAIRS
DATE: April 1, 2025

RECOMMENDATIONS
It is recommended that the City Council:
1) Authorize awarding an annual blanket purchase order to SiteOne Landscape Supply, LLC (SiteOne) in the not-to-exceed amount of $80,000 per fiscal year through June 30, 2027; and
2) Authorize the City Manager to take any further necessary actions regarding this matter.

FISCAL IMPACT
Related expenditure funds will be primarily budgeted annually within the allocation for Public Works—Maintenance Services in Landscape Maintenance (10432003). Purchase orders will be issued as needed, and funds will not be encumbered until a specific need arises. This will remain in effect through June 30, 2027

BACKGROUND
The Department of Public Works - Maintenance manages and maintains the City's irrigation system. Maintenance includes routine inspections, repairs, and replacements of irrigation parts located at City-operated facilities. For this reason, it is imperative to have negotiated contracts with suppliers that can provide the items when needed.

DISCUSSION
A competitive bid was released to ensure that the City has access to the items required to maintain irrigation systems throughout the City. In December 2024, the City issued the CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 1, 2025
Authorize Issuing Purchase Orders for Irrigation Systems Maintenance and Repair Equipment, Hardware, and Supplies

ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:
bid (RFQ No. 25-4) for Irrigation Systems Maintenance and Repair Supplies. The bid was posted via PlanetBids on December 3, 2024. In addition to posting on the City's PlanetBids site, the notice was advertised in local newspapers and other electronic sources. Initially, 133 prospective bidders were notified and 22 prospective bidders registered to receive correspondence related to the bid.

Prospective bidders were provided details regarding a comprehensive list of required items. The list identified approximately 95 commonly used items, including valves, valve boxes, sprinkler heads, nozzles, pipes, and miscellaneous hardware. The bid closed on Thursday, January 21, 2025. The following is a list of the bidders that responded:

SiteOne Landscape Supply (Santa Clarita, CA)
Although SiteOne was the only responsive bidder, they provided a comprehensive list of the required items at prices well below the MSRP. Furthermore, the City has previously purchased items from SiteOne. They adequately provide items promptly. For this reason, the City recommends awarding them a not-to-exceed purchase order for items.

Upon awarding the agreement, the City's Procurement Division will work directly with the contractor to ensure delivery as needed.

SUMMARY/NEXT STEPS
Staff recommends awarding a multi-year purchase order to SiteOne irrigation system maintenance and repair supplies. SiteOne was the only responsive bidder to the related bid issued by the City. If approved, staff will issue annual blanket purchase order authorizations in an amount that shall not exceed $80,000 annually.

ATTACHMENTS
A. RFQ 25 – 4 Irrigation System Maintenance and Repair Supplies B. Bid Response – SiteOne

REQUEST FOR QUOTES
RFQ 25-4
Irrigation System Maintenance
and Repair Supplies
Issue Date: Thursday, December 5, 2024
Questions Due Date: Tuesday, January 7, 2025, at 2 pm Pacific Proposal Due Date: Tuesday, January 21, 2025, at 2 pm Pacific 2 (THIS PAGE INTENTIONALLY LEFT BLANK)
3 TABLE OF CONTENTS
I. INTRODUCTION................................................................................................................ 4 II. ABOUT THE CITY OF SANTA FE SPRINGS .................................................................... 4 III. SCHEDULE/TIMELINE...................................................................................................... 4 IV. SCOPE OF WORK/SPECIFICATIONS.............................................................................. 5 V. QUALIFICATIONS/REQUIREMENTS ............................................................................... 6 VI. INSTRUCTIONS TO BIDDERS ......................................................................................... 6 VII. PROCESS FOR SUBMITTING BIDS................................................................................. 6 VIII. INQUIRIES/QUESTIONS................................................................................................... 7 IX. SUBMISSION CRITERIA................................................................................................... 7 X. PREVAILING WAGES (IF APPLICABLE) ......................................................................... 7 XI. WAGE RATES FOR STATE-FUNDED PROJECTS/CONTRACTS (IF APPLICABLE)...... 8 XII. STANDARD TERMS AND CONDITIONS .......................................................................... 8 4 I. Introduction
The City of Santa Fe Springs (“City”) Department of Public Works is seeking vendors to provide irrigation parts and materials to perform maintenance and/or install irrigation infrastructure at various city-operated locations. Products will be ordered primarily on an as-needed basis to replenish the City's inventory to an acceptable level throughout the contract term. All items must be provided in accordance with the specifications and terms and conditions identified in this Request for Quotes (RFQ).

The City hopes to establish a minimum two (2) year purchase order/agreement with possible extension options through this solicitation process. The City may select multiple vendors to ensure the availability and timely delivery of items when needed.

II. About the City of Santa Fe Springs
Santa Fe Springs is located in the southeast segment of the County of Los Angeles.

Though incorporated in May 1957, the City's history dates back to 1871 when Dr. James E. Fulton came to the area and discovered a sulfur spring that was later developed into a health spa. Today, the City has approximately 18,800 residents and over 3,000 businesses.

The City provides a full range of municipal services, including police and fire, street maintenance, water utilities, recreational services, public library, and cultural events.

Additionally, the City is responsible for two (2) other legally separate entities, which include the Successor Agency to the Redevelopment Agency and the Housing Successor Agency to the Housing Authority. The City's vision statement affirms, "The City of Santa Fe Springs is a great place to live, work, and play." The mission statement is, "The City of Santa Fe Springs is committed to enhancing the quality of life of its residents and businesses by providing a safe environment, a thriving business community, quality family, youth, and senior services, and sound financial management of the community's resources."
The guiding values are as follows:
 Personal integrity, honesty, and ethics
 Public service
 Compassion
 Responsibility, accessibility, and accountability
 Dedication
III. Schedule/Timeline
 Release Solicitation Thursday, December 5, 2024
 Online Q&A Deadline Tuesday, January 7, 2025, 2 pm Pacific  Deadline to Submit Responses Tuesday, January 21, 2025, at 2 pm Pacific  City Review of Submissions Late January 2025
 Interviews TBD (If Necessary)
 Notifications to Vendors Early/Mid-February 2025
5  Award Mid-February 2025
IV. Scope of Work/Specifications
The City is seeking bids from qualified vendors to furnish and deliver miscellaneous irrigation parts and supplies to the Department of Public Works—Maintenance Section on an as-needed basis. For a list of the required items, please visit the City's PlanetBids Portal and click on the "Line Items" tab.

The Line Item list is limited to the City's commonly used items. The City may require related items that are not listed.

The City primarily maintains the existing infrastructure using items manufactured by Hunter, Rain Bird, Spears, and National Diversified Sales (NDS). Where noted, the City requests the exact manufacturer and model requested. Substitute items will be accepted for some items marked "equivalent." Please refer to the Line Item list for items that may be substituted.

Vendors submitting substitute items should provide the manufacturers name and model, along with any product information available from the manufacturer as part of their bid submission. The City will make the final determination on whether or not the substitute item is acceptable.

Please note that the City makes no commitment to any specific quantities during the agreement's term; actual quantities may vary depending on local needs. Quantities shown in the Line Items (PlanetBids) are annual estimates used to evaluate bid results.

Vendors providing all items are preferred; however, the City will accept partial responses from vendors who can only list some items.

Delivery
All items must be packaged safely for transport to ensure a damage-free arrival. Items delivered damaged or with apparent defects will not be accepted or returned.

Unless otherwise requested, all items will be delivered to:

City of Santa Fe Springs
Municipal Services Yard
12636 Emmens Way
Santa Fe Springs, CA 90670
Deliveries must occur during normal City Warehouse operating hours, Monday through Thursday, 5:30 a.m.–3:30 p.m., excluding City–observed holidays. Upon delivery, the City will have a representative on hand to inspect the items. 6 Warranty
All items must carry a manufacturer's warranty, which begins when the City installs the item. The vendor is required to handle all warranty-related issues.

Price Changes/Adjustments
Any price changes after the initial twelve (12) month period must be negotiated with the City, but they shall not exceed the most recent available Los Angeles—Long Beach— Anaheim, CA Consumer Price Index (CPI) for all urban consumers. If prices increase beyond the CPI, the bidder must provide verifiable evidence from the product manufacturer to support a requested increase. It will be at the sole discretion of the City to accept or reject such an increase.

V. Qualifications/Requirements
 Authorized dealer of Hunter, Rain Bird, Spears, and NDS Products.  Able to perform deliveries to the City’s Municipal Services Yard Warehouse.

VI. Instructions to Bidders
Interested vendors should submit a complete bid for the items/services they can provide to the City. When preparing your submittal, please reference the list below to ensure all items have been included. All submissions must consist of the following:

A. Cover/Introductory Letter that includes the following:
 Business name
 Address
 Contact Person Name/Title
 E-mail Address
 Phone Number
 Statement of Capabilities (description of your firm’s ability to provide the items/services described in the scope of work/services, and describe any relevant experience)
B. Cost Proposal (Please use the Line-Item Tab in PlanetBids to submit your pricing for the requested items. Supplemental attachments that provide additional information are acceptable)
C. References (See Attachment A)
D. Non-Collusion Affidavit (See Attachment B)
VII. Process for Submitting Bids
All bids must be submitted electronically via PlanetBids. Submissions must be received by Tuesday, January 21, 2025, at 2 pm Pacific. Submissions will not be accepted after this deadline. Faxed, mailed, or e-mailed submissions will not be accepted. 7 To access the City’s PlanetBids website, please visit:
https://vendors.planetbids.com/portal/65093/portal-home Prospective bidders must register with PlanetBids before being able to view or submit a response.

VIII. Inquiries/Questions
Inquiries/questions regarding this solicitation must be submitted via PlanetBids by Tuesday, January 7, 2025, at 2pm Pacific.

IX. Submission Criteria
The City may contact and evaluate the bidder's references; contact any bidder to clarify any response; contact any current users of a bidder's services; solicit information from any available source concerning any aspect of submission; and seek and review any other information deemed pertinent to the evaluation process.

After submissions have been reviewed, discussions with prospective firms may or may not be required. An electronic notice may be sent to the vendors selected. The award is contingent upon the successful negotiation of final contract terms. Negotiations shall be confidential and not subject to disclosure to competing vendors unless an agreement is reached. If contract negotiations cannot be concluded successfully and expeditiously, the City may negotiate with another bidder or withdraw the solicitation.

X. Prevailing Wages (If Applicable)
Legislation by the State of California imposes prevailing wage requirements on the work to be performed by the vendor/contractor during the term of this agreement.

Department of Industrial Relations (DIR) Registration Requirements:

No vendor/contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations under Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.l(a)].

No vendor/contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations under Labor Code section 1725.5.

This vendor/contract is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Vendor/Contractor acknowledges and agrees that it is responsible for compliance with all state law requirements governing employment and payment of apprentices, as outlined 8 in Labor Code section 1777.5, and elsewhere, which are fully incorporated herein by this reference.

XI. Wage Rates for State-funded Projects/Contracts (if
Applicable)
Bid specifications require the vendor/contractor and any subcontractors to pay prevailing wage ("Prevailing Wage Rates") to persons employed by them for work under this contract. Following the provisions of Section 1773 of the Labor Code of the State of California, the City has ascertained the general prevailing wage scales applicable to the work to be done. The prevailing wage scales are those determined by the Director of Industrial Relations, State of California.

The State prevailing wage rates determination is available directly from the State of California Director of Industrial Relations home page under www.dir.ca.gov/dlsr/ .

XII. Standard Terms and Conditions
A. Specifications and Qualifications: Bidders shall carefully review all specifications, drawings, scopes of work, and any other bid requirements, including but not limited to insurance, bonding, licensing, references, affidavits, certifications, etc. that may be called for in the bid documents, to ensure qualifications and submission of a responsive bid or proposal. All requirements specified in the bid documents will be made a part of any contract with the successful bidder.

B. Questions: Any questions concerning this bid request are to be directed in writing to the City's Procurement Manager or the person named in the bid documents, electronically, by the date indicated in the bid. In the event no specific date is indicated, questions are due no later than seven (7) calendar days prior to the scheduled bid submittal date. Attempts to obtain information from other City employees or representatives during the bid cycle may disqualify a bidder.

Answers to such inquiries, as well as any revision, deletion, or addition to the bid, will be posted on the City's PlanetBids website. Bidders should check the website for any addendums prior to submitting their bid.

C. Price Errors/Discrepancies: In the event of discrepancies between totals, unit price extensions and summaries of totals, the unit price correctly extended will control.

D. Single or Multiple Awards: If more than one item appears on the bid proposal form and no statement to the contrary is set forth therein, the City reserves the right to:

1. Make multiple awards based upon prices submitted; or

2. Make one award based upon the total price of all items. 9 E. Open Competition: The City encourages all qualified business firms to submit proposals. The Department of Finance will assist by providing detailed instructions, procurement policies, and other relevant information upon request to any potential bidder seeking assistance.

F. Federally Funded Purchases: For projects designated as federally funded, the successful bidder will be required to certify prior to award that it has a written affirmative action program and complies with all federal, state, and local laws and regulations pertaining to affirmative action and non-discrimination.

Vendor/contractor must also certify that they have not been disbarred and comply with any additional Federal regulations that may be indicated within the specific bid documents. When this provision is applicable to the bid, this certification shall be made on the bid form that will be provided with the bid documents.

G. New Materials: Unless a bid specification calls for used, refurbished or recycled materials, all items or materials bid and supplied to the City are to be new, unused products.

H. Alternates/Substitutions: When bidding an item believed to be equal to that specified where equals are called for, sufficient supporting data to enable the City to determine whether the proposed item is equal must accompany your bid.

Vendors should refer to the specification pages to determine if alternate products or specifications will be considered, and to determine any pre-qualification requirements that may be applicable.

I. Exceptions: Exceptions to the City's specifications, terms, or conditions taken at time of, or after bid submittal, may render the bid non-responsive and result in disqualification. Vendors wishing to request such exceptions are requested to notify the City of such a request prior to the bid due date, to allow for consideration and notification of acceptance or rejection of such request.

J. Lowest Responsive, Responsible Bidder: It is understood that, except as may be otherwise expressly provided in the bid documents, the award will be made to the lowest responsive, responsible bidder where the bids are for identical items or supplies, subject to the right to reject any and all bids. When bids call for articles or supplies that are similar but of different brand or make, the City may accept the bid of the bidder who submits the article or supply which, in the City's judgment, is deemed best for the City although it may not be the lowest bid.

K. Sales Tax/Taxes: The City’s sales tax rate is 10.25%. When submitting their response, bidders should submit their bid prices without including sales taxes. The City is exempt from Federal Excise tax.

L. Informality or Irregularity: The City reserves the right to waive any informality or irregularity in a bid when it is to the advantage and best interest of the City to do 10 so. It is further understood that if the bidder to whom any award is made fails to enter into an agreement in a timely manner, award may be made to the next lowest responsible bidder who shall be bound to perform as if he had received the award in the first instance.

M. Discounts/Rebates: All discounts or proposed rebates must be incorporated as reductions in the bid prices and not shown separately. The price as shown in the unit price and its extension shall be the price used in determining award.

N. Payment Terms: The City's standard payment terms are net 30 days. Payment will be made within thirty days of acceptance of goods or services and receipt of invoice, whichever occurs last. Discount payment terms may be offered; however, they will not be considered in determining lowest responsive bid award.

O. Non-Collusion: By submitting a bid, bidder certifies they have not divulged, discussed or compared their bid with other bidders, nor colluded with any other bidder or parties to the request for bid.

P. Applicable Laws: All applicable laws and regulations of the State of California, County of Los Angeles, and City of Santa Fe Springs will apply to any resulting agreement, contract, or purchase order. Bidders are responsible to comply with all Federal, State and local rules, regulations and requirements applicable to their provision of the items and/or services to the City.

Q. Patents, Royalties and License Fees: Should any articles being bid be protected by patent, copyright, royalties and/or license fees, the successful bidder shall include any such royalties or license fees in their bid price, and defend all suits or claims for infringement of any patent right against the City. Successful bidder shall hold the City of Santa Fe Springs harmless from any loss on account thereof and cost and attorney’s fees incurred, therefore.

R. Quality Guaranty: All items furnished shall be new, of good workmanship, in full accordance with the specifications, and free of defects. Items will be subject to inspection by the City. If any product or service delivered shows evidence of shipping damage or defects, does not meet applicable specifications, or does not perform to the standards represented by the supplier, the City shall reject same.

Supplier will refund money which has been paid and bear all costs of removal and return of the products. Unless otherwise specified, all products provided shall have a warranty of at least twelve (12) months on workmanship, parts, and labor.

S. Hold Harmless and Indemnification: The successful bidder shall agree to indemnify, defend and hold harmless the City (including its officers and employees) from and against any and all claims of any kind or nature presented against the City arising out of vendor’s (including vendor’s employees, representatives, products and subcontractors) performance under any purchase order or 11 agreement resulting from this bid, excepting only such claims, costs or liability which may arise out of the sole negligence of the City.

T. Bonding and Insurance Requirements: Some purchases may require bonding and/or insurance. Specific requirements will be stated in the applicable bid documents. In the event bonding is required, bonds shall be submitted in a form acceptable to the City. When work will be performed on City property, the City’s standard insurance requirements (shown below) will apply, unless otherwise indicated in the bid specifications.

Commercial General Liability $2,000,000
Business Automobile Liability $1,000,000
Professional Liability or Errors and Omissions $2,000,000 Workers' Compensation and Employer's Liability $1,000,000 Cyber Liability Insurance $1,000,000
Tech. Professional Liability Errors & Omissions $2,000,000 City of Santa Fe Springs to be named as an Additional Insured. In addition, coverage shall be primary non-contributory. All policies shall provide for a minimum of thirty (30) days written notice of any change or cancellation. Insurance policies to be in a form and written through companies acceptable to the City.

Vendors/contractors may request a waiver or modification of these insurance requirements. Waiver or modification requests must be submitted in writing. The request should state the specific insurance requirement that is being considered for waiver or modification and provide a brief explanation for the request. Requests will be reviewed on a case-by-case basis, and the decision will ultimately depend on the scope of services. The final decision to approve or deny a request will be at the City's legal authority and/or an authorized designee's discretion.

U. Addenda: Any changes, deletions, or additions to this bid solicitation will be made by addendum numbered sequentially and posted via PlanetBids.

V. Right to Reject: The City of Santa Fe Springs reserves the right to accept or reject any/all bids.

W. Extension to Other Public Agencies: The awarded vendor(s), at their discretion, offer the prices, terms, and conditions of this bid may be extended to governmental agencies with the mutual agreement of both the entity and vendor. All requirements of the specifications, purchase orders, invoices, and payments with other agencies would be directly with the vendor. The City will not be held responsible for any dispute that arise as a result of such an agreement.

Please review:

Attachment A – References
Attachment B – Non-Collusion Affidavit
RFQ 25 – 4

IRRIGATION SYSTEM MAINTENANCE AND REPAIR SUPPLIES
ATTACHMENT A – References
(COMPLETE AND RETURN WITH YOUR PROPOSAL)
Entity Name
Entity Address
Name of Contact
Telephone Number of Contact
Email of Contact
Project Title
Date of Project
Entity Name
Entity Address
Name of Contact
Telephone Number of Contact
Email of Contact
Project Title
Date of Project
Entity Name
Entity Address
Name of Contact
Telephone Number of Contact
Email of Contact
Project Title
Date of Project
RFQ 25 – 4

IRRIGATION SYSTEM MAINTENANCE AND REPAIR SUPPLIES
ATTACHMENT B – Non-Collusion Affidavit
(COMPLETE AND RETURN WITH YOUR PROPOSAL)

NON-COLLUSION AFFIDAVIT

PLEASE SUBMIT THIS NONCOLLUSION DECLARATION WITH YOUR BID DOCUMENTS/PROPOSAL The undersigned declares:

I, ________________________________________________________ [your name], am a representative of __________________________________ [entity bidding], the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on __________[date], a ________________________[city], ______________________[state].

Bidder's Name (Printed):___________________________________________________________ Bidder’s Entity Name:_____________________________________________________________ Bidder's Signature:_______________________________________________________________ Bidder's Title:___________________________________________________________________ Notice Inviting Bids
City of Santa Fe Springs
Request for Quotes No. 25-4
Irrigation System Maintenance and Repair Supplies
The City of Santa Fe Springs invites bids from qualified vendors to provide irrigation system maintenance and repair supplies, and other related items in accordance to the terms and conditions of Request for Quotes (RFQ) No. 25-4.

To view the complete proposal package and associated documents, visit https://pbsystem.planetbids.com/portal/65093/portal-home and click “Bid Opportunities” or https://vendors.planetbids.com/portal/65093/bo/bo-detail/124392 to access the project directly. You can also visit the City's website and find the link above on the "Bids & Proposals" webpage.

Questions/inquiries regarding this opportunity must be submitted via the PlanetBids Portal by Tuesday, January 7, 2025, at 2:00 p.m. Pacific. The City will not respond to any questions/inquiries submitted after this deadline.

Please review all related documents in their entirety before submitting a response.

Responses must be submitted electronically via the City’s PlanetBids Portal by Tuesday, January 21, 2025, at 2:00 p.m. Pacific. Any proposals received after this deadline will be deemed non-responsive, and the City reserves the right to reject them.

Responses to this request will be evaluated to determine the most qualified and responsive vendors. Responses must adhere to the format and content described in the RFQ. Responses will not be evaluated unless all parts requested are submitted in a complete package.

To Whom It May Concern:

SiteOne Landscape Supply is the nation's largest supplier of wholesale irrigation, outdoor lighting, nursery, landscape supplies, fertilizers, turf protection products, grass seed, turf care equipment, and golf course accessories for green industry professionals in the United States and Canada. We also supply Ice Melt, Rock Salt, Seed, Sod, Bulbs, Mulch, Soil Conditioners, Athletic Paint, Erosion Control materials, Nursery Stock/Products, Pavers/Hardscapes, turf marking paint and application equipment, athletic field conditioners, artificial turf sanitizers, drainage supplies, Landscaping tools, LEED & ‘Green’ landscape products.

Comprised of several companies from its inception, and formerly John Deere Landscapes, SiteOne Landscape Supply currently has over 600 branches throughout North America. In addition to a vast array of product lines, SiteOne Landscape Supply also has a team of over 500 dedicated fulltime sales professionals in addition to our local staff at each branch with unsurpassed knowledge and expertise. We can meet almost any need and strive every day to exceed our customers' expectations. Like you, we face the future with a healthy respect for the past. Our heritage is one of true value-added customer service, and our combined companies offer over 50 years of success in the industry, based on that same outstanding level of customer service.

SiteOne has 2 locations in Osceola County and an additional 13 locations within 50 miles of Osceola County.

SiteOne Landscape Supply has 4 distribution centers located in Texas, Gorgia, Pennsylvania and California. Our corporate headquarters is located at 300 Colonial Center, Roswell, GA.

Annual Sales for the preceding 3 years
2023 - $4,014,500,000
2022 - $3,475,500,000
2021 - $2,704,500,000
SiteOne Landscape Supply differentiates itself from our competitors as we pride ourselves by our SiteOne DNA.

Always Safe
Customer Obsessed
Continuously Improving
Team Players
Professional
Talent Focused
Accountable
Bids Department
1385 East 36th St.

Cleveland, OH 44114
(P) 216-706-9250 ext 2
(F) 248-581-1433
(E) [email protected]
For more information about our company, please visit www.SiteOne.com, or contact us using the information we have supplied above.

Best Regards,
Rosalin Santiago
Senior Bid Representative
SiteOne Landscape Supply Bid Department

City of Santa Fe Springs
Irrigation System Maintenance and Repair Supplies (RFQ 25-4), bidding on 01/21/2025 2:00 PM (PST)

Printed 02/24/2025
PlanetBids
City of Santa Fe Springs
Irrigation System Maintenance and Repair Supplies (RFQ 25-4), bidding on 01/21/2025 2:00 PM (PST)

Printed 02/24/2025
PlanetBids
City of Santa Fe Springs
Irrigation System Maintenance and Repair Supplies (RFQ 25-4), bidding on 01/21/2025 2:00 PM (PST)

Printed 02/24/2025
PlanetBids
City of Santa Fe Springs
Irrigation System Maintenance and Repair Supplies (RFQ 25-4), bidding on 01/21/2025 2:00 PM (PST)

Printed 02/24/2025
PlanetBids
City of Santa Fe Springs
Irrigation System Maintenance and Repair Supplies (RFQ 25-4), bidding on 01/21/2025 2:00 PM (PST)

Printed 02/24/2025
PlanetBids
City of Santa Fe Springs
Irrigation System Maintenance and Repair Supplies (RFQ 25-4), bidding on 01/21/2025 2:00 PM (PST)

Printed 02/24/2025
PlanetBids
ITEM # 12

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Lana Dich, Director of Finance
SUBJECT: APPROVE INCREASING THE BLANKET PURCHASE ORDER TO

SOCAL AUTO & TRUCK PARTS DBA NAPA AUTO PARTS AND
ISSUING A PURCHASE ORDER FOR FISCAL YEAR 2025 - 26
DATE: April 1, 2025

RECOMMENDATIONS
It is recommended that the City Council:
1) Authorize increasing the City’s existing blanket purchase order to Socal Auto & Truck Parts DBA NAPA Auto Parts (NAPA Auto) to $250,000 for items to perform vehicle and equipment maintenance and repairs; and
2) Authorize issuing a City-wide blanket purchase order to NAPA Auto for Fiscal Year 2025 – 26 in the amount of $275,000; and
3) Designate the authority to the City Manager to increase the blanket purchase order by $50,000 each year, if needed; and
4) Take such additional, related action that may be desirable.

FISCAL IMPACT
If approved, the contract/blanket purchase order (3250199) with NAPA Auto will be increased to $250,000. This amount will cover any existing invoices and provide sufficient expenditures through the remainder of the fiscal year for purchases.

In addition, Staff is seeking authorization to issue a contract/blanket purchase order for $275,000 for Fiscal Year 2025 – 26. A ten (10) percent increase has been added for inflation and potential increases to expenditure activity.

Purchase orders and invoice payments will be generated as needed and based on the CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 1, 2025
Authorize Purchases from NAPA Auto

funds available in the requesting department's budget. Staff must verify the availability of funds before making a purchase and take action to increase appropriations if needed.

BACKGROUND
The City owns and operates a fleet of hundreds of vehicles and nonmotorized equipment that require maintenance and repairs. This includes public safety, maintenance service, trailers, transportation, and pool vehicles. Other equipment includes pneumatic hammers, diesel generators, tow-behind compressors, arrow boards (for traffic diversion), and mobile power washers. These vehicles and equipment require that the on-site parts inventory be maintained such that vehicle/equipment downtime is held at a minimum and that the parts are purchased at the best price.

DISCUSSION
The City performs a significant majority of vehicle and equipment maintenance and repairs in-house. This ensures that vehicles are serviced within a reasonable timeframe and placed back in service as soon as possible. These services are primarily performed by the Public Works Fleet Division and Fire Department staff. Performing these services requires that parts and equipment are sufficiently stocked and available when needed for maintenance and repairs.

To ensure sufficient parts and equipment are on hand to perform maintenance and repairs, the City establishes contracts/blanket purchase orders with vendors to provide these items as needed. One such vendor is NAPA Auto. This vendor has been used for several years and has consistently provided items satisfactorily to the City. The current contract/blanket purchase order has nearly exceeded the authorized expenditure of $200,000. Expenditures during the year have increased due to several internal and external factors such as inflation and expansion of internal services.

Staff wishes to increase the existing contract/blanket purchase order to $250,000 for purchases through the remainder of the fiscal year. In addition, staff wishes to obtain authorization to issue a contract/blanket purchase order in the amount of $275,000 for Fiscal Year 2025 – 26.

As a member of Sourcewell, the City has access to multiple competitively bid contracts for obtaining items and services. NAPA Auto has been awarded an agreement through this purchasing cooperative (Contract No. 100124). NAPA Auto has authorized the City to use this contract, along with others awarded through a similar process, to purchase items as needed.

Staff has the authority to use this agreement pursuant to Santa Fe Springs Municipal Code Section 34.18(B)(2) – Purchase by Bidding Required Generally; Exceptions, which states:

CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 1, 2025
Authorize Purchases from NAPA Auto

Purchases of supplies, equipment, and services shall be made pursuant to the procedures set forth in this subchapter, except for the following:

Cooperative or piggyback purchasing, which may consist of the following:

Contracts with suppliers who have been awarded contracts by the state or other local agencies for the purchase of supplies, equipment, and services under a competitive bidding process.

It should be noted that the aforementioned contract lists the business name as Genuine Parts Company DBA NAPA Auto Parts. This is a regional subsidy of NAPA Auto. Socal Auto and Truck Parts, as the Southern California regional subsidy of NAPA Auto is authorized to provide items in accordance with the same terms, conditions, and pricing.

SUMMARY/NEXT STEPS
It is recommended that City Council authorize the increase in the existing blanket purchase order with NAPA Auto to $250,000. This amount will ensure that parts and items required for vehicle and equipment maintenance and repairs are available. Furthermore, staff requests authorization to issue a blanket purchase order for Fiscal Year 2025 - 26 for $275,000.

ATTACHMENTS
A. NAPA Auto Contract No. 100124
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:
100124-GPC
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MASTER AGREEMENT #100124
CATEGORY: ŌĞƌŵĂƌŬĞƚsĞŚŝĐůĞWĂƌƚƐĂŶĚ^ƵƉƉůŝĞƐ
^hWW>/
Z͗ 'ĞŶƵŝŶĞWĂƌƚƐŽŵƉĂŶLJĚďĂEWƵƚŽWĂƌƚƐ
This Master Agreement (Agreement) is between Sourcewell, ĂDŝŶŶĞƐŽƚĂƐĞƌǀŝĐĞĐŽŽƉĞƌĂƟǀĞlocated at 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Genuine Parts Company dba NAPA Auto Parts, 2999 Wildwood Parkway, Atlanta, GA 30339 (Supplier).

Sourcewell is a ůŽĐĂůŐŽǀĞƌŶŵĞŶƚĂŶĚƐĞƌǀŝĐĞĐŽŽƉĞƌĂƟǀĞĐƌĞĂƚĞĚƵŶĚĞƌƚŚĞůĂǁƐŽĨƚŚĞ^ƚĂƚĞŽĨ DŝŶŶĞƐŽƚĂ;DŝŶŶĞƐŽƚĂ^ƚĂƚƵƚĞƐ^ĞĐƟŽŶϭϮϯ͘ϮϭͿŽīĞƌŝŶŐ a CŽŽƉĞƌĂƟǀĞPurchasing Program to eligible ƉĂƌƟĐŝƉĂƟŶŐŐŽǀĞƌŶŵĞŶƚĞŶƟƟĞƐ.

Under this Master Agreement entered with Sourcewell, Supplier will provide /ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐ to WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐƚŚƌŽƵŐŚ^ŽƵƌĐĞǁĞůů͛ƐCŽŽƉĞƌĂƟǀĞPurchasing Program. ƌƟĐůĞϭ͗
'ĞŶĞƌĂůdĞƌŵƐ
dŚĞ'ĞŶĞƌĂůdĞƌŵƐŝŶƚŚŝƐƌƟĐůĞϭĐŽŶƚƌŽůƚŚĞŽƉĞƌĂƟŽŶŽĨƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůů ĂŶĚ^ƵƉƉůŝĞƌĂŶĚĂƉƉůLJƚŽĂůůƚƌĂŶƐĂĐƟŽŶƐĞŶƚĞƌĞĚďLJ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ͘^ƵďƐĞƋƵĞŶƚ
ƌƟĐůĞƐƚŽƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚĐŽŶƚƌŽůƚŚĞƌŝŐŚƚƐ ĂŶĚŽďůŝŐĂƟŽŶƐĚŝƌĞĐƚůLJďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůůĂŶĚ ^ƵƉƉůŝĞƌ;ƌƟĐůĞϮͿ͕ĂŶĚďĞƚǁĞĞŶ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ ŶƟƚLJ;ƌƟĐůĞϯͿ͕ƌĞƐƉĞĐƟǀĞůLJ͘dŚĞƐĞƌƟĐůĞϭ
'ĞŶĞƌĂůdĞƌŵƐĐŽŶƚƌŽůŽǀĞƌĂŶLJĐŽŶŇŝĐƟŶŐƚĞƌŵƐ͘tŚĞƌĞƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚŝƐƐŝůĞŶƚŽŶĂŶLJƐubject, WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJĂŶĚ^ƵƉƉůŝĞƌƌĞƚĂŝŶƚŚĞĂďŝůŝƚLJƚŽŶĞŐŽƟĂƚĞŵƵƚƵĂůůLJĂĐĐĞƉƚĂďůĞƚĞƌŵƐ. 1) WƵƌƉŽƐĞ͘ Pursuant to Minnesota law, tŚĞ^ŽƵƌĐĞǁĞůůŽĂƌĚŽĨŝƌĞĐƚŽƌƐŚĂƐĂƵƚŚŽƌŝnjĞĚ ĂŽŽƉĞƌĂƟǀĞ Purchasing Program designed to provide PĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐǁŝƚŚĂĐĐĞƐƐƚŽĐŽŵƉĞƟƟǀĞůLJĂǁĂƌĚĞĚ
ĐŽŽƉĞƌĂƟǀĞƉƵƌĐŚĂƐŝŶŐagreements͘dŽĨĂĐŝůŝƚĂƚĞƚŚĞWƌŽŐƌĂŵ͕^ŽƵƌĐĞǁĞůůhas awarded Supplier this ĐŽŽƉĞƌĂƟǀĞƉƵƌĐŚĂƐŝŶŐDĂƐƚĞƌŐƌĞĞŵĞŶƚĨŽůůŽǁŝŶŐĂĐŽŵƉĞƟƟǀĞƉƌŽĐƵƌĞŵĞŶƚƉƌŽĐĞƐƐŝŶƚĞŶĚĞĚƚŽ ŵĞĞƚĐŽŵƉůŝĂŶĐĞƐƚĂŶĚĂƌĚƐŝŶĂĐĐŽƌĚĂŶĐĞǁŝƚŚDŝŶŶĞƐŽƚĂůĂǁĂŶĚƚŚĞƌĞƋƵŝƌĞŵĞŶƚƐĐŽŶƚĂŝŶĞĚ herein.
2) /ŶƚĞŶƚ͘ dŚĞŝŶƚĞŶƚŽĨƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚŝƐƚŽĚĞĮŶĞƚŚĞƌŽůĞƐŽĨ^ŽƵƌĐĞǁĞůů͕^ƵƉƉůŝĞƌ͕ĂŶĚ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJĂƐŝƚƌĞůĂƚĞƐƚŽ^ŽƵƌĐĞǁĞůů͛ƐŽŽƉĞƌĂƟǀĞWƵƌĐŚĂƐŝŶŐWƌŽŐƌĂŵ͘ 3) WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJĐĐĞƐƐ͘ ^ŽƵƌĐĞǁĞůů͛ƐCŽŽƉĞƌĂƟǀĞPurchasing Program Master Agreements are ĂǀĂŝůĂďůĞƚŽĞůŝŐŝďůĞƉƵďůŝĐĂŐĞŶĐŝĞƐ;WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐͿ. WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͛ƐĂƵƚŚŽƌŝƚLJƚŽĂĐĐĞƐƐ
^ŽƵƌĐĞǁĞůů͛ƐCŽŽƉĞƌĂƟǀĞPurchasing PƌŽŐƌĂŵŝƐĚĞƚĞƌŵŝŶĞĚƚŚƌŽƵŐŚƚŚĞůĂǁƐŽĨŝƚƐƌĞƐƉĞĐƟǀĞ ũƵƌŝƐĚŝĐƟŽŶ͘
4) ^ƵƉƉůŝĞƌĐĐĞƐƐ͘ dŚĞ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐŽīĞƌĞĚƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚŵĂLJďĞŵĂĚĞĂǀĂŝůĂďůĞƚŽĂŶLJ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͘^ƵƉƉůŝĞƌƵŶĚĞƌƐƚĂŶĚƐƚŚĂƚĂWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͛ƐƵƐĞŽĨƚŚŝƐŐƌĞĞŵĞŶƚŝƐĂƚƚŚĞ
WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͛ƐƐŽůĞĐŽŶǀĞŶŝĞŶĐĞ͘^ƵƉƉůŝĞƌǁŝůůĞĚƵĐĂƚĞŝƚƐƐĂůĞƐĂŶĚƐĞƌǀŝĐĞĨŽƌĐĞƐĂďŽƵƚ ^ŽƵƌĐĞǁĞůůĞůŝŐŝďŝůŝƚLJƌĞƋƵŝƌĞŵĞŶƚƐĂŶĚƌĞƋƵŝƌĞĚĚŽĐƵŵĞŶƚĂƟŽŶ͘^ƵƉƉůŝĞƌǁŝůůďĞƌĞƐƉŽŶƐŝďůĞĨŽƌ ĞŶƐƵƌŝŶŐƐĂůĞƐĂƌĞǁŝƚŚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ.









 



100124-GPC
v052824 2
5) dĞƌŵ͘ dŚŝƐŐƌĞĞŵĞŶƚŝƐĞīĞĐƟǀĞƵƉŽŶƚŚĞĚĂƚĞŽĨƚŚĞĮŶĂůƐŝŐŶĂƚƵƌĞďĞůŽǁ͘dŚĞƚĞƌŵŽĨƚŚŝƐ ŐƌĞĞŵĞŶƚŝƐĨŽƵƌ;ϰͿLJĞĂƌƐĨƌŽŵƚŚĞĞīĞĐƟǀĞĚĂƚĞ͘dŚĞŐƌĞĞŵĞŶƚĞdžƉŝƌĞƐĂƚϭϭ͗ϱϵW͘D͘ĞŶƚƌĂů Time on January 10, 2029͕ƵŶůĞƐƐŝƚŝƐĐĂŶĐĞůůĞĚŽƌĞdžƚĞŶĚĞĚĂƐĚĞĮŶĞĚŝŶƚŚŝƐŐƌĞĞŵĞŶƚ͘ a)
džƚĞŶƐŝŽŶƐ͘ Sourcewell and Supplier may agree to up to three (3) ĂĚĚŝƟŽŶĂůŽŶĞ-year extensions ďĞLJŽŶĚƚŚĞŽƌŝŐŝŶĂůĨŽƵƌ-LJĞĂƌƚĞƌŵ͘dŚĞƚŽƚĂůƉŽƐƐŝďůĞůĞŶŐƚŚŽĨƚŚŝƐŐƌĞĞŵĞŶƚǁŝůůďĞƐĞǀĞŶ(7) LJĞĂƌƐĨƌŽŵƚŚĞĞīĞĐƟǀĞĚĂƚĞ͘
b)
džĐĞƉƟŽŶĂůŝƌĐƵŵƐƚĂŶĐĞƐ͘ ^ŽƵƌĐĞǁĞůůƌĞƚĂŝŶƐƚŚĞƌŝŐŚƚƚŽĐŽŶƐŝĚĞƌĂĚĚŝƟŽŶĂůĞdžƚĞŶƐŝŽŶƐĂƐ ƌĞƋƵŝƌĞĚƵŶĚĞƌĞdžĐĞƉƟŽŶĂůĐŝƌĐƵŵƐƚĂŶĐĞƐ͘
6) ^ƵƌǀŝǀĂůŽĨdĞƌŵƐ͘ EŽƚǁŝƚŚƐƚĂŶĚŝŶŐƚŚĞƚĞƌŵŝŶĂƟŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͕ƚŚĞŽďůŝŐĂƟŽŶƐŽĨƚŚŝƐ ŐƌĞĞŵĞŶƚǁŝůůĐŽŶƟŶƵĞƚŚƌŽƵŐŚƚŚĞƉĞƌĨŽƌŵĂŶĐĞƉĞƌŝŽĚŽĨĂŶLJƚƌĂŶƐĂĐƟŽŶĞŶƚĞƌĞĚbetween ^ƵƉƉůŝĞƌĂŶĚĂŶLJWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJďĞĨŽƌĞƚŚĞƚĞƌŵŝŶĂƟŽŶĚĂƚĞ͘
7) ^ĐŽƉĞ͘^ƵƉƉůŝĞƌŝƐĂǁĂƌĚĞĚĂDĂƐƚĞƌŐƌĞĞŵĞŶƚƚŽƉƌŽǀŝĚĞƚŚĞƐŽůƵƟŽŶƐŝĚĞŶƟĮĞĚŝŶ;^ŽůŝĐŝƚĂƟŽŶ #100124ͿƚŽWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ͘/Ŷ^ĐŽƉĞƐŽůƵƟŽŶƐŝŶĐůƵĚĞ͗
a) ŌĞƌŵĂƌŬĞƚƌĞƉĂŝƌ͕ƌĞƉůĂĐĞŵĞŶƚ͕ĂŶĚŵĂŝŶƚĞŶĂŶĐĞƉĂƌƚƐ͕ƐƵƉƉůŝĞƐ͕ĂŶĚƐĞƌǀŝĐĞƐĨŽƌŐĂƐŽůŝŶĞ͕ ĚŝĞƐĞů͕ĐŽŵƉƌĞƐƐĞĚŶĂƚƵƌĂůŐĂƐ;E'Ϳ͕ƉƌŽƉĂŶĞ͕ŚLJďƌŝĚ͕ĂŶĚĞůĞĐƚƌŝĐĂƵƚŽŵŽďŝůĞƐ͕ƐƉŽƌƚƵƟůŝƚLJ vehicles (SUV), light duty trucks, medium duty trucks, heavy duty anĚǀŽĐĂƟŽŶĂůƚƌƵĐŬƐ͕ďƵƐĞƐ͕ and motorcycles.
8) /ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐ͘ ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂůƚŽƚŚĞĂďŽǀĞƌĞĨĞƌĞŶĐĞĚZ&Wis incorporated into this Master ŐƌĞĞŵĞŶƚ͘KŶůLJƚŚŽƐĞ^ŽůƵƟŽŶƐŝŶĐůƵĚĞĚǁŝƚŚŝŶ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂůĂŶĚǁŝƚŚŝŶ^ĐŽƉĞ;/ŶĐůƵĚĞĚ ^ŽůƵƟŽŶƐͿĂƌĞŝŶĐůƵĚĞĚǁŝƚŚŝŶƚŚĞŐƌĞĞŵĞŶƚĂŶĚŵĂLJďĞŽīĞƌĞĚƚŽWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ.
9) /ŶĚĞĮŶŝƚĞYƵĂŶƟƚLJ͘ dŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚĚĞĮŶĞƐĂŶŝŶĚĞĮŶŝƚĞƋƵĂŶƟƚLJŽĨƐĂůĞƐƚŽĞůŝŐŝďůĞ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ.
10) WƌŝĐŝŶŐ͘ WƌŝĐŝŶŐŝŶĨŽƌŵĂƟŽŶ;ŝŶĐůƵĚŝŶŐWƌŝĐŝŶŐĂŶĚĞůŝǀĞƌLJĂŶĚWƌŝĐŝŶŐKīĞƌĞĚtĂďůĞƐͿĨŽƌĂůů/ŶĐůƵĚĞĚ ^ŽůƵƟŽŶƐǁŝƚŚŝŶ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂůŝƐŝŶĐŽƌƉŽƌĂƚĞĚŝŶƚŽƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚ͘ 11) EŽƚƚŽ
džĐĞĞĚWƌŝĐŝŶŐ͘ ^ƵƉƉůŝĞƌƐŵĂLJŶŽƚĞdžĐĞĞĚƚŚĞƉƌŝĐĞƐůŝƐƚĞĚŝŶƚŚĞĐƵƌƌĞŶƚWƌŝĐŝŶŐ>ŝƐƚŽŶĮůĞ ǁŝƚŚ^ŽƵƌĐĞǁĞůůǁŚĞŶŽīĞƌŝŶŐ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐƚŽWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ͘WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐŵĂLJ
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12) KƉĞŶDĂƌŬĞƚ͘ ^ƵƉƉůŝĞƌ͛ƐŽƉĞŶŵĂƌŬĞƚƉƌŝĐŝŶŐƉƌŽĐĞƐƐŝƐŝŶĐůƵĚĞĚǁŝƚŚŝŶŝƚƐWƌŽƉŽƐĂů͘ 13) ^ƵƉƉůŝĞƌZĞƉƌĞƐĞŶƚĂƟŽŶƐ͗
i) ŽŵƉůŝĂŶĐĞ͘ ^ƵƉƉůŝĞƌƌĞƉƌĞƐĞŶƚƐĂŶĚǁĂƌƌĂŶƚƐŝƚǁŝůůƉƌŽǀŝĚĞĂůů/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐ ƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚŝŶĨƵůůĐŽŵƉůŝĂŶĐĞǁŝƚŚĂƉƉůŝĐĂďůĞĨĞĚĞƌĂů͕ƐƚĂƚĞ͕ĂŶĚůŽĐĂůůĂǁƐĂŶĚ ƌĞŐƵůĂƟŽŶƐ͘









 



100124-GPC
v052824 3
ii) >ŝĐĞŶƐĞƐ͘ ƐĂƉƉůŝĐĂďůĞ͕^ƵƉƉůŝĞƌǁŝůůŵĂŝŶƚĂŝŶĂǀĂůŝĚƐƚĂƚƵƐŽŶĂůůƌĞƋƵŝƌĞĚĨĞĚĞƌĂů͕ƐƚĂƚĞ͕ ĂŶĚůŽĐĂůůŝĐĞŶƐĞƐ͕ďŽŶĚƐ͕ĂŶĚƉĞƌŵŝƚƐƌĞƋƵŝƌĞĚĨŽƌƚŚĞŽƉĞƌĂƟŽŶŽĨ^ƵƉƉůŝĞƌ͛ƐďƵƐŝŶĞƐƐǁŝƚŚ WĂƌƟĐŝƉĂƟŶŐ
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14) ĂŶŬƌƵƉƚĐLJEŽƟĐĞƐ͘ ^ƵƉƉůŝĞƌĐĞƌƟĮĞƐĂŶĚǁĂƌƌĂŶƚƐŝƚŝƐŶŽƚĐƵƌƌĞŶƚůLJŝŶĂďĂŶŬƌƵƉƚĐLJƉƌŽĐĞĞĚŝŶŐ͘ Supplier has disclosed all current and completed bankruptcy proceedings within the past seven years ǁŝƚŚŝŶŝƚƐWƌŽƉŽƐĂů͘^ƵƉƉůŝĞƌŵƵƐƚƉƌŽǀŝĚĞŶŽƟĐĞŝŶǁƌŝƟŶŐƚŽ^ŽƵƌĐĞǁĞůůŝĨŝƚĞŶƚĞƌƐĂďĂŶŬƌƵƉƚĐLJ ƉƌŽĐĞĞĚŝŶŐĂƚĂŶLJƟŵĞĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘ 15) ĞďĂƌŵĞŶƚĂŶĚ^ƵƐƉĞŶƐŝŽŶ͘ ^ƵƉƉůŝĞƌĐĞƌƟĮĞƐĂŶĚǁĂƌƌĂŶƚƐƚŚĂƚŶĞŝƚŚĞƌŝƚŶŽƌŝƚƐƉƌŝŶĐŝƉĂůƐĂƌĞ ƉƌĞƐĞŶƚůLJĚĞďĂƌƌĞĚ͕ƐƵƐƉĞŶĚĞĚ͕ƉƌŽƉŽƐĞĚĨŽƌĚĞďĂƌŵĞŶƚ͕ĚĞĐůĂƌĞĚŝŶĞůŝŐŝďůĞ͕ŽƌǀŽůƵŶƚĂƌŝůLJĞdžĐůƵĚĞĚ ĨƌŽŵƉƌŽŐƌĂŵƐŽƉĞƌĂƚĞĚďLJƚŚĞ^ƚĂƚĞŽĨDŝŶŶĞƐŽƚĂ͕ƚŚĞhŶŝƚĞĚ^ƚĂƚĞƐĨĞĚĞƌĂůŐŽǀĞƌŶŵĞnt, or any WĂƌƟĐŝƉĂƟŶŐ
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100124-GPC
v052824 4
ƌĞŐƵůĂƟŽŶƐĂƚϰϭ͘&͘Z͘ΑϲϬ͕͞KĸĐĞŽĨ&ĞĚĞƌĂůŽŶƚƌĂĐƚŽŵƉůŝĂŶĐĞWƌŽŐƌĂŵƐ͕ ƋƵĂů

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;ϰϬh͘^͘͘Αϯϭϰϭ-ϯϭϰϴͿ͘ tŚĞŶƌĞƋƵŝƌĞĚďLJĨĞĚĞƌĂů
ƉƌŽŐƌĂŵůĞŐŝƐůĂƟŽŶ͕ĂůůƉƌŝŵĞĐŽŶƐƚƌƵĐƟŽŶĐŽŶƚƌĂĐƚƐŝŶĞdžĐĞƐƐŽĨΨϮ͕ϬϬϬĂǁĂƌĚĞĚďLJŶŽŶ-ĨĞĚĞƌĂů ĞŶƟƟĞƐŵƵƐƚŝŶĐůƵĚĞĂƉƌŽǀŝƐŝŽŶĨŽƌĐŽŵƉůŝĂŶĐĞǁŝƚŚƚŚĞĂǀŝƐ-ĂĐŽŶĐƚ;ϰϬh͘^͘͘Αϯϭϰϭ3144, and 3146-ϯϭϰϴͿĂƐƐƵƉƉůĞŵĞŶƚĞĚďLJĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌƌĞŐƵůĂƟŽŶƐ;Ϯϵ͘&͘Z͘Αϱ͕ ͞>ĂďŽƌ^ƚĂŶĚĂƌĚƐWƌŽǀŝƐŝŽŶƐƉƉůŝĐĂďůĞƚŽŽŶƚƌĂĐƚƐŽǀĞƌŝŶŐ&ĞĚĞƌĂůůLJ&ŝŶĂŶĐĞĚĂŶĚƐƐŝƐƚĞĚ ŽŶƐƚƌƵĐƟŽŶ͟Ϳ͘/ŶĂĐĐŽƌĚĂŶĐĞǁŝƚŚƚŚĞƐƚĂƚƵƚĞ͕ĐŽŶƚƌĂĐƚŽƌƐŵƵƐƚ ďĞƌĞƋƵŝƌĞĚƚŽƉĂLJǁĂŐĞƐƚŽ ůĂďŽƌĞƌƐĂŶĚŵĞĐŚĂŶŝĐƐĂƚĂƌĂƚĞŶŽƚůĞƐƐƚŚĂŶƚŚĞƉƌĞǀĂŝůŝŶŐǁĂŐĞƐƐƉĞĐŝĮĞĚŝŶĂǁĂŐĞ ĚĞƚĞƌŵŝŶĂƟŽŶŵĂĚĞďLJƚŚĞ^ĞĐƌĞƚĂƌLJŽĨ>ĂďŽƌ͘/ŶĂĚĚŝƟŽŶ͕ĐŽŶƚƌĂĐƚŽƌƐŵƵƐƚďĞƌĞƋƵŝƌĞĚƚŽƉĂLJ wages not less than once a week. The non-ĨĞĚĞƌĂůĞŶƟƚLJŵƵƐƚƉůĂĐĞĂĐŽƉLJŽĨƚŚĞĐƵƌƌĞŶƚ ƉƌĞǀĂŝůŝŶŐǁĂŐĞĚĞƚĞƌŵŝŶĂƟŽŶŝƐƐƵĞĚďLJƚŚĞĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌŝŶĞĂĐŚƐŽůŝĐŝƚĂƟŽŶ͘dŚĞ ĚĞĐŝƐŝŽŶƚŽĂǁĂƌĚĂĐŽŶƚƌĂĐƚŽƌƐƵďĐŽŶƚƌĂĐƚŵƵƐƚďĞĐŽŶĚŝƟŽŶĞĚƵƉŽŶƚŚĞĂĐĐĞƉƚĂŶĐĞŽĨƚŚĞ ǁĂŐĞĚĞƚĞƌŵŝŶĂƟŽŶ͘dŚĞŶŽŶ-ĨĞĚĞƌĂůĞŶƟƚLJŵƵƐƚƌĞƉŽƌƚĂůůƐƵƐƉĞĐƚĞĚŽƌƌĞƉŽƌƚĞĚǀŝŽůĂƟŽŶƐƚŽ ƚŚĞĨĞĚĞƌĂůĂǁĂƌĚŝŶŐĂŐĞŶĐLJ͘dŚĞĐŽŶƚƌĂĐƚƐŵƵƐƚĂůƐŽŝŶĐůƵĚĞĂƉƌŽǀŝƐŝŽŶĨŽƌĐŽŵƉůŝĂŶĐĞǁŝƚŚƚŚĞ ŽƉĞůĂŶĚ͞ŶƟ-<ŝĐŬďĂĐŬ͟Đƚ;ϰϬh͘^͘͘ΑϯϭϰϱͿ͕ĂƐƐƵƉƉůĞŵĞŶƚĞĚďLJĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌ regulaƟŽŶƐ;Ϯϵ͘&͘Z͘Αϯ͕͞ŽŶƚƌĂĐƚŽƌƐĂŶĚ^ƵďĐŽŶƚƌĂĐƚŽƌƐŽŶWƵďůŝĐƵŝůĚŝŶŐŽƌWƵďůŝĐtŽƌŬ &ŝŶĂŶĐĞĚŝŶtŚŽůĞŽƌŝŶWĂƌƚďLJ>ŽĂŶƐŽƌ'ƌĂŶƚƐĨƌŽŵƚŚĞhŶŝƚĞĚ^ƚĂƚĞƐ͟Ϳ͘dŚĞĐƚƉƌŽǀŝĚĞƐƚŚĂƚ ĞĂĐŚĐŽŶƚƌĂĐƚŽƌŽƌƐƵďƌĞĐŝƉŝĞŶƚŵƵƐƚďĞƉƌŽŚŝďŝƚĞĚĨƌŽŵŝŶĚƵĐŝŶŐ͕ďLJĂŶLJ means, any person ĞŵƉůŽLJĞĚŝŶƚŚĞĐŽŶƐƚƌƵĐƟŽŶ͕ĐŽŵƉůĞƟŽŶ͕ŽƌƌĞƉĂŝƌŽĨƉƵďůŝĐǁŽƌŬ͕ƚŽŐŝǀĞƵƉĂŶLJƉĂƌƚŽĨƚŚĞ ĐŽŵƉĞŶƐĂƟŽŶƚŽǁŚŝĐŚŚĞŽƌƐŚĞŝƐŽƚŚĞƌǁŝƐĞĞŶƟƚůĞĚ͘dŚĞŶŽŶ-ĨĞĚĞƌĂůĞŶƟƚLJŵƵƐƚƌĞƉŽƌƚĂůů ƐƵƐƉĞĐƚĞĚŽƌƌĞƉŽƌƚĞĚǀŝŽůĂƟŽŶƐƚŽƚŚĞĨĞĚĞƌĂůawarding agency. Supplier must comply with all ĂƉƉůŝĐĂďůĞĂǀŝƐ-Bacon Act provisions.
iii) KEdZdtKZ<,KhZ^E^&
dz^dEZ^d;ϰϬh͘^͘͘ΑϯϳϬϭ-ϯϳϬϴͿ͘
Where applicable, all contracts awarded by the non-ĨĞĚĞƌĂůĞŶƟƚLJŝŶĞdžĐĞƐƐŽĨΨϭϬϬ͕ϬϬϬƚŚĂƚ ŝŶǀŽůǀĞƚŚĞĞŵƉůŽLJŵĞŶƚŽĨŵĞĐŚĂŶŝĐƐŽƌůĂďŽƌĞƌƐŵƵƐƚŝŶĐůƵĚĞĂƉƌŽǀŝƐŝŽŶĨŽƌĐŽŵƉůŝĂŶĐĞǁŝƚŚ ϰϬh͘^͘͘ΑΑϯϳϬϮĂŶĚϯϳϬϰ͕ĂƐƐƵƉƉůĞŵĞŶƚĞĚďLJĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌƌĞŐƵůĂƟŽŶƐ;Ϯϵ͘&͘Z͘ΑϱͿ͘ hŶĚĞƌϰϬh͘^͘͘ΑϯϳϬϮŽĨƚŚĞĐƚ͕ĞĂĐŚĐŽŶƚƌĂĐƚŽƌŵƵƐƚďĞƌĞƋƵŝƌĞĚƚŽĐŽŵƉƵƚĞƚŚĞǁĂŐĞƐŽĨ ĞǀĞƌLJŵĞĐŚĂŶŝĐĂŶĚůĂďŽƌĞƌŽŶƚŚĞďĂƐŝƐŽĨĂƐƚĂŶĚĂƌĚǁŽƌŬǁĞĞŬŽĨϰϬŚŽƵƌƐ͘tŽƌŬŝŶĞdžĐĞƐƐŽĨ ƚŚĞƐƚĂŶĚĂƌĚǁŽƌŬǁĞĞŬŝƐƉĞƌŵŝƐƐŝďůĞƉƌŽǀŝĚĞĚƚŚĂƚƚŚĞǁŽƌŬĞƌŝƐĐŽŵƉĞŶƐĂƚĞĚĂƚĂƌĂƚĞŽĨŶŽƚ ůĞƐƐƚŚĂŶŽŶĞĂŶĚĂŚĂůĨƟŵĞƐƚŚĞďĂƐŝĐƌĂƚĞŽĨƉĂLJĨŽƌĂůůŚŽƵƌƐǁŽƌŬĞĚŝŶĞdžĐĞƐƐŽĨϰϬŚŽƵƌƐŝŶ ƚŚĞǁŽƌŬǁĞĞŬ͘dŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨϰϬh͘^͘͘ΑϯϳϬϰĂƌĞĂƉƉůŝĐĂďůĞƚŽĐŽŶƐƚƌƵĐƟŽŶǁŽƌŬĂŶĚ ƉƌŽǀŝĚĞƚŚĂƚŶŽůĂďŽƌĞƌŽƌŵĞĐŚĂŶŝĐŵƵƐƚďĞƌĞƋƵŝƌĞĚƚŽǁŽƌŬŝŶƐƵƌƌŽƵŶĚŝŶŐƐŽƌƵŶĚĞƌǁŽƌŬŝŶŐ ĐŽŶĚŝƟŽŶƐǁŚŝĐŚĂƌĞƵŶƐĂŶŝƚĂƌLJ͕ŚĂnjĂƌĚŽƵƐŽƌĚĂŶŐĞƌŽƵƐ͘dŚĞƐĞƌĞƋƵŝƌĞŵĞŶƚƐĚŽŶŽƚĂƉƉůLJƚŽ the purchases ŽĨƐƵƉƉůŝĞƐ͕ŵĂƚĞƌŝĂůƐ͕ŽƌĂƌƟĐůĞƐŽƌĚŝŶĂƌŝůLJĂǀĂŝůĂďůĞŽŶƚŚĞŽƉĞŶŵĂƌŬĞƚ͕Žƌ ĐŽŶƚƌĂĐƚƐĨŽƌƚƌĂŶƐƉŽƌƚĂƟŽŶŽƌƚƌĂŶƐŵŝƐƐŝŽŶŽĨŝŶƚĞůůŝŐĞŶĐĞ͘dŚŝƐƉƌŽǀŝƐŝŽŶŝƐŚĞƌĞďLJŝŶĐŽƌƉŽƌĂƚĞĚ ďLJƌĞĨĞƌĞŶĐĞŝŶƚŽƚŚŝƐŐƌĞĞŵĞŶƚ͘^ƵƉƉůŝĞƌĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨĂŶĂǁĂƌĚĨŽƌĂůů ŐƌĞĞŵĞŶƚƐďLJ^ŽƵƌĐĞǁĞůůƌĞƐƵůƟŶŐĨƌŽŵƚŚŝƐƉƌŽĐƵƌĞŵĞŶƚƉƌŽĐĞƐƐ͕^ƵƉƉůŝĞƌŵƵƐƚĐŽŵƉůLJǁŝƚŚ ĂƉƉůŝĐĂďůĞƌĞƋƵŝƌĞŵĞŶƚƐĂƐƌĞĨĞƌĞŶĐĞĚĂďŽǀĞ͘
iv) Z/',d^dK/Es
Ed/KE^D
hE
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D
Ed͘ /ĨƚŚĞĨĞĚĞƌĂů
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100124-GPC
v052824 5
ŵƵƐƚĐŽŵƉůLJǁŝƚŚƚŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨϯϳ͘&͘Z͘ΑϰϬϭ͕͞ZŝŐŚƚƐƚŽ/ŶǀĞŶƟŽŶƐDĂĚĞďLJEŽŶƉƌŽĮƚ KƌŐĂŶŝnjĂƟŽŶƐĂŶĚ^ŵĂůůƵƐŝŶĞƐƐ&ŝƌŵƐhŶĚĞƌ'ŽǀĞƌŶŵĞŶƚ'ƌĂŶƚƐ͕ŽŶƚƌĂĐƚƐĂŶĚŽŽƉĞƌĂƟǀĞ ŐƌĞĞŵĞŶƚƐ͕͟ĂŶĚĂŶLJŝŵƉůĞŵĞŶƟŶŐƌĞŐƵůĂƟŽŶƐŝƐƐƵĞĚďLJƚŚĞĂǁĂƌĚŝŶŐĂŐĞncy. Supplier ĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨĂŶĂǁĂƌĚĨŽƌĂůůŐƌĞĞŵĞŶƚƐďLJ^ŽƵƌĐĞǁĞůůƌĞƐƵůƟŶŐĨƌŽŵƚŚŝƐ ƉƌŽĐƵƌĞŵĞŶƚƉƌŽĐĞƐƐ͕^ƵƉƉůŝĞƌŵƵƐƚĐŽŵƉůLJǁŝƚŚĂƉƉůŝĐĂďůĞƌĞƋƵŝƌĞŵĞŶƚƐĂƐƌĞĨĞƌĞŶĐĞĚĂďŽǀĞ͘ v) >
E/Zd;ϰϮh͘^͘͘ΑϳϰϬϭ-ϳϲϳϭY͘ͿEd,
&

Z>td
ZWK>>hd/KE
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;
WͿ͘^ƵƉƉůŝĞƌĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚŝƚǁŝůůĐŽŵƉůLJǁŝƚŚĂƉƉůŝĐĂďůĞ ƌĞƋƵŝƌĞŵĞŶƚƐĂƐƌĞĨĞƌĞŶĐĞĚĂďŽǀĞ͘
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E^/KE;
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KZ
Z^ϭϮϱϰϵEϭϮϲϴϵͿ͘ A contract
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ŶƟƚLJĂƌĞĂďůĞƚŽĂƐƐĞƐƐƚŚĞĂĐƚƵĂůŽƌƉŽƚĞŶƟĂůĐŽŶŇŝĐƚ͖ĂŶĚƉƌŽǀŝĚĞĂŶLJĂĚĚŝƟŽŶĂů ŝŶĨŽƌŵĂƟŽŶĂƐŶĞĐĞƐƐĂƌLJŽƌƌĞƋƵĞƐƚĞĚ͘









 



100124-GPC
v052824 7
xviii) h͘^͘
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hd/s
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džĞĐƵƟǀĞKƌĚĞƌϭϯϮϮϰĂŶĚh͘^͘>ĂǁƐƚŚĂƚƉƌŽŚŝďŝƚƚƌĂŶƐĂĐƟŽŶƐǁŝƚŚĂŶĚƉƌŽǀŝƐŝŽŶŽĨ ƌĞƐŽƵƌĐĞƐĂŶĚƐƵƉƉŽƌƚƚŽŝŶĚŝǀŝĚƵĂůƐĂŶĚŽƌŐĂŶŝnjĂƟŽŶƐĂƐƐŽĐŝĂƚĞĚǁŝƚŚƚĞƌƌŽƌŝƐŵ͘ xix) WZK,//d/KEKE
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Ed͘ dŽƚŚĞĞdžƚĞŶƚĂƉƉůŝĐĂďůĞ͕^ƵƉƉůŝĞƌĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨ ƚŚŝƐŐƌĞĞŵĞŶƚŝƚǁŝůůĐŽŵƉůLJǁŝƚŚĂƉƉůŝĐĂďůĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨϮ͘&͘Z͘ΑϮϬϬ͘Ϯϭϲ͘ xx) KD
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Ed^͘ To the extent applicable, Supplier
ĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͕^ƵƉƉůŝĞƌǁŝůůĐŽŵƉůLJǁŝƚŚĂƉƉůŝĐĂďůĞ ƌĞƋƵŝƌĞŵĞŶƚƐŽĨϮ͘&͘Z͘ΑϮϬϬ͘ϯϮϮ͘
ƌƟĐůĞϮ͗
^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌKďůŝŐĂƟŽŶƐ
dŚĞdĞƌŵƐŝŶƚŚŝƐƌƟĐůĞϮƌĞůĂƚĞƐƉĞĐŝĮĐĂůůLJƚŽ^ŽƵƌĐĞǁĞůůĂŶĚŝƚƐĂĚŵŝŶŝƐƚƌĂƟŽŶŽĨƚŚŝƐDĂƐƚĞƌ ŐƌĞĞŵĞŶƚǁŝƚŚ^ƵƉƉůŝĞƌĂŶĚ^ƵƉƉůŝĞƌ͛ƐŽďůŝŐĂƟŽŶƐƚŚĞƌĞƵŶĚĞƌ͘ 1) ƵƚŚŽƌŝnjĞĚ^ĞůůĞƌƐ͘^ƵƉƉůŝĞƌŵƵƐƚƉƌŽǀŝĚĞ^ŽƵƌĐĞǁĞůůĂĐƵƌƌĞŶƚŵĞĂŶƐƚŽǀĂůŝĚĂƚĞŽƌĂƵƚŚĞŶƟĐĂƚĞ ^ƵƉƉůŝĞƌ͛ƐĂƵƚŚŽƌŝnjĞĚĚĞĂůĞƌƐ͕ĚŝƐƚƌŝďƵƚŽƌƐ͕ŽƌƌĞƐĞůůĞƌƐǁŚŝĐŚŵĂLJĐŽŵƉůĞƚĞƚƌĂŶƐĂĐƟŽŶƐŽĨ/ŶĐůƵĚĞĚ ^ŽůƵƟŽŶƐŽīĞƌĞĚƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚ͘^ŽƵƌĐĞǁĞůůŵĂLJƌĞƋƵĞƐƚƵƉĚĂƚĞĚŝŶĨŽƌŵĂƟŽŶŝŶŝƚƐ ĚŝƐĐƌĞƟŽŶ͕ĂŶĚ^ƵƉƉůŝĞƌĂŐƌĞĞƐƚŽƉƌŽǀŝĚĞƌĞƋƵĞƐƚĞĚŝŶĨŽƌŵĂƟŽŶǁŝƚŚŝŶĂƌĞĂƐŽŶĂďůĞƟŵĞ͘ 2) WƌŽĚƵĐƚĂŶĚWƌŝĐĞŚĂŶŐĞƐZĞƋƵŝƌĞŵĞŶƚƐ͘ ^ƵƉƉůŝĞƌŵĂLJƌĞƋƵĞƐƚ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐĐŚĂŶŐĞƐ͕ ĂĚĚŝƟŽŶƐ͕ŽƌĚĞůĞƟŽŶƐĂƚĂŶLJƟŵĞ͘ůůƌĞƋƵĞƐƚƐŵƵƐƚďĞŵĂĚĞŝŶǁƌŝƟŶŐďLJƐƵďŵŝƫŶŐĂ^ŽƵƌĐĞǁĞůů WƌŝĐĞĂŶĚWƌŽĚƵĐƚŚĂŶŐĞZĞƋƵĞƐƚ&ŽƌŵƚŽ^ŽƵƌĐĞǁĞůů͘ƚĂŵŝŶŝŵƵŵ͕ƚŚĞƌĞƋƵĞƐƚŵƵƐƚ͗ x /ĚĞŶƟĨLJƚŚĞĂƉƉůŝĐĂďůĞ^ŽƵƌĐĞǁĞůůŐƌĞĞŵĞŶƚŶƵŵďĞƌ͖
x ůĞĂƌůLJƐƉĞĐŝĨLJƚŚĞƌĞƋƵĞƐƚĞĚĐŚĂŶŐĞ͖
x WƌŽǀŝĚĞƐƵĸĐŝĞŶƚĚĞƚĂŝůƚŽũƵƐƟĨLJƚŚĞƌĞƋƵĞƐƚĞĚĐŚĂŶŐĞ͖ x /ŶĚŝǀŝĚƵĂůůLJůŝƐƚĂůů/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐĂīĞĐƚĞĚďLJƚŚĞƌĞƋƵĞƐƚĞĚĐŚĂŶŐĞ͕ĂůŽŶŐǁŝƚŚƚŚĞ ƌĞƋƵĞƐƚĞĚĐŚĂŶŐĞ;Ğ͘Ő͕͘ĂĚĚŝƟŽŶ͕ĚĞůĞƟŽŶ͕ƉƌŝĐĞĐŚĂŶŐĞͿ͖ĂŶĚ x /ŶĐůƵĚĞĂĐŽŵƉůĞƚĞƌĞƐƚĂƚĞŵĞŶƚŽĨWƌŝĐŝŶŐ>ŝƐƚǁŝƚŚƚŚĞĞīĞĐƟǀĞĚĂƚĞŽĨƚŚĞŵŽĚŝĮĞĚƉƌŝĐŝŶŐ͕ ŽƌƉƌŽĚƵĐƚĂĚĚŝƟŽŶŽƌĚĞůĞƟŽŶ͘dŚĞŶĞǁƉƌŝĐŝŶŐƌĞƐƚĂƚĞŵĞŶƚŵƵƐƚŝŶĐůƵĚĞĂůů/ŶĐůƵĚĞĚ ^ŽůƵƟŽŶƐŽīĞƌĞĚ͕ĞǀĞŶĨŽƌƚŚŽƐĞŝƚĞŵƐǁŚĞƌĞƉƌŝĐŝŶŐƌĞŵĂŝŶƐƵŶĐŚĂŶŐĞĚ͘ ĨƵůůLJĞdžĞĐƵƚĞĚ^ŽƵƌĐĞǁĞůůWƌŝĐĞĂŶĚWƌŽĚƵĐƚŚĂŶŐĞZĞƋƵĞƐƚ&ŽƌŵǁŝůůďĞĐŽŵĞĂŶĂŵĞŶĚŵĞŶƚƚŽ ƚŚŝƐŐƌĞĞŵĞŶƚĂŶĚǁŝůůďĞŝŶĐŽƌƉŽƌĂƚĞĚďLJƌĞĨĞƌĞŶĐĞ͘
3) ƵƚŚŽƌŝnjĞĚZĞƉƌĞƐĞŶƚĂƟǀĞ͘ ^ƵƉƉůŝĞƌǁŝůůĂƐƐŝŐŶĂŶƵƚŚŽƌŝnjĞĚZĞƉƌĞƐĞŶƚĂƟǀĞƚŽ^ŽƵƌĐĞǁĞůůĨŽƌƚŚŝƐ ŐƌĞĞŵĞŶƚĂŶĚŵƵƐƚƉƌŽǀŝĚĞƉƌŽŵƉƚŶŽƟĐĞƚŽ^ŽƵƌĐĞǁĞůůŝĨƚŚĂƚƉĞƌƐŽŶŝƐĐŚĂŶŐĞĚ͘dŚĞƵƚŚŽƌŝnjĞĚ ZĞƉƌĞƐĞŶƚĂƟǀĞǁŝůůďĞƌĞƐƉŽŶƐŝďůĞĨŽƌ͗
x DĂŝŶƚĞŶĂŶĐĞĂŶĚŵĂŶĂŐĞŵĞŶƚŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͖
x dŝŵĞůLJƌĞƐƉŽŶƐĞƚŽĂůů^ŽƵƌĐĞǁĞůůĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŝŶƋƵŝƌŝĞƐ͖ĂŶĚ
x WĂƌƟĐŝƉĂƟŽŶŝŶƌĞǀŝĞǁƐǁŝƚŚ^ŽƵƌĐĞǁĞůů͘
^ŽƵƌĐĞǁĞůůΖƐƵƚŚŽƌŝnjĞĚZĞƉƌĞƐĞŶƚĂƟǀĞŝƐŝƚƐŚŝĞĨWƌŽĐƵƌĞŵĞŶƚKĸĐĞƌ͘ 








 



100124-GPC
v052824 8
4) WĞƌĨŽƌŵĂŶĐĞZĞǀŝĞǁƐ͘ ^ƵƉƉůŝĞƌǁŝůůƉĞƌĨŽƌŵĂŵŝŶŝŵƵŵŽĨŽŶĞƌĞǀŝĞǁǁŝƚŚ^ŽƵƌĐĞǁĞůůƉĞƌ ĂŐƌĞĞŵĞŶƚLJĞĂƌ͘dŚĞƌĞǀŝĞǁǁŝůůĐŽǀĞƌƚƌĂŶƐĂĐƟŽŶƐƚŽWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ͕ƉƌŝĐŝŶŐĂŶĚƚĞƌŵƐ͕
ĂĚŵŝŶŝƐƚƌĂƟǀĞĨĞĞƐ͕ƐĂůĞƐĚĂƚĂƌĞƉŽƌƚƐ͕ƉĞƌĨŽƌŵĂŶĐĞŝƐƐƵĞƐ͕ƐƵƉƉůLJĐŚĂŝŶŝƐƐƵĞƐ͕ĐƵƐƚŽŵĞƌŝssues, and ĂŶLJŽƚŚĞƌŶĞĐĞƐƐĂƌLJŝŶĨŽƌŵĂƟŽŶ͘
5) ^ĂůĞƐZĞƉŽƌƟŶŐZĞƋƵŝƌĞĚ͘ ^ƵƉƉůŝĞƌŝƐƌĞƋƵŝƌĞĚĂƐĂŵĂƚĞƌŝĂůĞůĞŵĞŶƚƚŽƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚƚŽ ƌĞƉŽƌƚĂůůĐŽŵƉůĞƚĞĚƚƌĂŶƐĂĐƟŽŶƐǁŝƚŚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐƵƟůŝnjŝŶŐƚŚŝƐŐƌĞĞŵĞŶƚ͘&ĂŝůƵƌĞƚŽ
ƉƌŽǀŝĚĞĐŽŵƉůĞƚĞĂŶĚĂĐĐƵƌĂƚĞƌĞƉŽƌƚƐĂƐĚĞĮŶĞĚŚĞƌĞŝŶǁŝůůďĞĂŵĂƚĞƌŝĂůďƌĞĂĐŚŽĨthe Agreement ĂŶĚ^ŽƵƌĐĞǁĞůůƌĞƐĞƌǀĞƐƚŚĞƌŝŐŚƚƚŽƉƵƌƐƵĞĂůůƌĞŵĞĚŝĞƐĂǀĂŝůĂďůĞĂƚůĂǁŝŶĐůƵĚŝŶŐĐĂŶĐĞůůĂƟŽŶŽĨ this Agreement.
6) ZĞƉŽƌƟŶŐZĞƋƵŝƌĞŵĞŶƚƐ͘ ^ƵƉƉůŝĞƌŵƵƐƚƉƌŽǀŝĚĞ^ŽƵƌĐĞǁĞůůĂŶĂĐƟǀŝƚLJƌĞƉŽƌƚŽĨĂůůƚƌĂŶƐĂĐƟŽŶƐ ĐŽŵƉůĞƚĞĚƵƟůŝnjŝŶŐƚŚŝƐŐƌĞĞŵĞŶƚ͘ZĞƉŽƌƚƐĂƌĞĚƵĞĂƚůĞĂƐƚŽŶĐĞĞĂĐŚĐĂůĞŶĚĂƌƋƵĂƌƚĞƌ;ZĞƉŽƌƟŶŐ WĞƌŝŽĚͿ͘ZĞƉŽƌƚƐŵƵƐƚďĞƌĞĐĞŝǀĞĚŶŽůĂƚĞƌƚŚĂŶϰϱĐĂůĞŶĚĂƌĚĂLJƐĂŌĞƌƚŚĞĞŶĚŽĨĞĂch calendar ƋƵĂƌƚĞƌ͘^ƵƉƉůŝĞƌŵĂLJƌĞƉŽƌƚŽŶĂŵŽƌĞĨƌĞƋƵĞŶƚďĂƐŝƐŝŶŝƚƐĚŝƐĐƌĞƟŽŶ͘ZĞƉŽƌƚƐŵƵƐƚďĞƉƌŽǀŝĚĞĚ ƌĞŐĂƌĚůĞƐƐŽĨƚŚĞĂŵŽƵŶƚŽĨĐŽŵƉůĞƚĞĚƚƌĂŶƐĂĐƟŽŶƐĚƵƌŝŶŐƚŚĂƚƋƵĂƌƚĞƌ;ŝ͘Ğ͕͘ŝĨƚŚĞƌĞĂƌĞŶŽƐĂůĞƐ͕ Supplier must submit a ƌĞƉŽƌƚŝŶĚŝĐĂƟŶŐŶŽƐĂůĞƐǁĞƌĞŵĂĚĞͿ͘ dŚĞZĞƉŽƌƚŵƵƐƚĐŽŶƚĂŝŶƚŚĞĨŽůůŽǁŝŶŐĮĞůĚƐ͗
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJEĂŵĞ;Ğ͘Ő͕͘ŝƚLJŽĨ^ƚĂƉůĞƐ,ŝŐŚǁĂLJĞƉĂƌƚŵĞŶƚͿ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJWŚLJƐŝĐĂů^ƚƌĞĞƚĚĚƌĞƐƐ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŝƚLJ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ^ƚĂƚĞͬWƌŽǀŝŶĐĞ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŝƉͬWŽƐƚĂůŽĚĞ͖
x ^ŽƵƌĐĞǁĞůůWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJĐĐŽƵŶƚEƵŵďĞƌ͖
x dƌĂŶƐĂĐƟŽŶĞƐĐƌŝƉƟŽŶ͖
x dƌĂŶƐĂĐƟŽŶWƵƌĐŚĂƐĞĚWƌŝĐĞ͖
x ^ŽƵƌĐĞǁĞůůĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƉƉůŝĞĚ͖ĂŶĚ
x ĂƚĞdƌĂŶƐĂĐƟŽŶǁĂƐŝŶǀŽŝĐĞĚͬƐĂůĞǁĂƐƌĞĐŽŐŶŝnjĞĚĂƐƌĞǀĞŶƵĞďLJ^ƵƉƉůŝĞƌ͘ /ĨĐŽůůĞĐƚĞĚďLJ^ƵƉƉůŝĞƌ͕ƚŚĞZĞƉŽƌƚŵĂLJŝŶĐůƵĚĞƚŚĞĨŽůůŽǁŝŶŐĮĞůĚƐĂƐĂǀĂŝůĂďůĞ͗ x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŽŶƚĂĐƚEĂŵĞ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŽŶƚĂĐƚ
ŵĂŝůĚĚƌĞƐƐ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŽŶƚĂĐƚdĞůĞƉŚŽŶĞEƵŵďĞƌ͖
7) ĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞ͘ /ŶĐŽŶƐŝĚĞƌĂƟŽŶĨŽƌƚŚĞƐƵƉƉŽƌƚĂŶĚƐĞƌǀŝĐĞƐƉƌŽǀŝĚĞĚďLJ^ŽƵƌĐĞǁĞůů͕^ƵƉƉůŝĞƌ ǁŝůůƉĂLJĂŶĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƚŽ^ŽƵƌĐĞǁĞůůŽŶĂůůĐŽŵƉůĞƚĞĚƚƌĂŶƐĂĐƟŽŶƐƚŽWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ
ƵƟůŝnjŝŶŐƚŚŝƐŐƌĞĞŵĞŶƚ͘^ƵƉƉůŝĞƌǁŝůůŝŶĐůƵĚĞŝƚƐĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞǁŝƚŚin its proposed pricing. ^ƵƉƉůŝĞƌŵĂLJŶŽƚĚŝƌĞĐƚůLJĐŚĂƌŐĞWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐƚŽŽīƐĞƚƚŚĞĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞ͘
8) &ĞĞĂůĐƵůĂƟŽŶ͘ ^ƵƉƉůŝĞƌ͛ƐĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƉĂLJĂďůĞƚŽ^ŽƵƌĐĞǁĞůůǁŝůůďĞĐĂůĐƵůĂƚĞĚĂƐĂƐƚĂƚĞĚ ƉĞƌĐĞŶƚĂŐĞ;ůŝƐƚĞĚŝŶ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂůͿŽĨĂůůĐŽŵƉůĞƚĞĚƚƌĂŶƐĂĐƟŽŶƐƵƟůŝnjŝŶŐƚŚŝƐDĂƐƚĞƌ ŐƌĞĞŵĞŶƚǁŝƚŚŝŶƚŚĞƉƌĞĐĞĚŝŶŐZĞƉŽƌƟŶŐWĞƌŝŽĚ͘&ŽƌĐĞƌƚĂŝŶĐĂƚĞŐŽƌŝĞƐ͕ĂŇĂƚĨĞĞŵĂLJďĞ ƉƌŽƉŽƐĞĚ͘dŚĞĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞǁŝůůďĞƐƚĂƚĞĚŝŶ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂů͘ 








 



100124-GPC
v052824 9
9) &ĞĞZĞŵŝƩĂŶĐĞ͘ ^ƵƉƉůŝĞƌǁŝůůƌĞŵŝƚĨĞĞƚŽ^ŽƵƌĐĞǁĞůůŶŽůĂƚĞƌƚŚĂŶϰϱĐĂůĞŶĚĂƌĚĂLJƐĂŌĞƌƚŚĞĐůŽƐĞ ŽĨƚŚĞƉƌĞĐĞĚŝŶŐĐĂůĞŶĚĂƌƋƵĂƌƚĞƌŝŶĐŽŶũƵŶĐƟŽŶǁŝƚŚ^ƵƉƉůŝĞƌ͛ƐZĞƉŽƌƟŶŐWĞƌŝŽĚŽďůŝŐĂƟŽŶƐ ĚĞĮŶĞĚŚĞƌĞŝŶ͘WĂLJŵĞŶƚƐƐŚŽƵůĚŶŽƚĞƚŚĞ^ƵƉƉůŝĞƌ͛ƐŶĂŵĞĂŶĚ^ŽƵƌĐĞǁĞůů-assigned Agreement ŶƵŵďĞƌŝŶƚŚĞŵĞŵŽ͖ĂŶĚŵƵƐƚďĞĞŝƚŚĞƌŵĂŝůĞĚƚŽ^ŽƵƌĐĞǁĞůůĂďŽǀĞ͞ƩŶ͗ĐĐŽƵŶƚƐZĞĐĞŝǀĂďůĞ͟Žƌ ƌĞŵŝƩĞĚĞůĞĐƚƌŽŶŝĐĂůůLJƚŽ^ŽƵƌĐĞǁĞůů͛ƐďĂŶŬŝŶŐŝŶƐƟƚƵƟŽŶƉĞƌ^ŽƵƌĐĞǁĞůů͛Ɛ&ŝŶĂŶĐĞĚĞƉĂƌƚŵĞŶƚ ŝŶƐƚƌƵĐƟŽŶƐ͘
10) EŽŶĐŽŵƉůŝĂŶĐĞ͘ ^ŽƵƌĐĞǁĞůůƌĞƐĞƌǀĞƐƚŚĞƌŝŐŚƚƚŽƐĞĞŬĂůůƌĞŵĞĚŝĞƐĂǀĂŝůĂďůĞĂƚůĂǁĨŽƌƵŶƉĂŝĚŽƌ ƵŶĚĞƌƉĂŝĚĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƐĚƵĞƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚ͘&ĂŝůƵƌĞƚŽƌĞŵŝƚƉĂLJŵĞŶƚ͕ĚĞůŝŶƋƵĞŶƚ ƉĂLJŵĞŶƚƐ͕ƵŶĚĞƌƉĂLJŵĞŶƚƐ͕ŽƌŽƚŚĞƌĚĞǀŝĂƟŽŶƐĨƌŽŵƚŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨƚŚŝƐŐƌĞĞment may be ĚĞĞŵĞĚĂŵĂƚĞƌŝĂůďƌĞĂĐŚĂŶĚŵĂLJƌĞƐƵůƚŝŶĐĂŶĐĞůůĂƟŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚĂŶĚĚŝƐďĂƌŵĞŶƚĨƌŽŵ ĨƵƚƵƌĞŐƌĞĞŵĞŶƚƐ͘
11) ƵĚŝƚZĞƋƵŝƌĞŵĞŶƚƐ͘ Pursuant to Minn. Stat. Α 16C.05, subdivision 5, the books, records, ĚŽĐƵŵĞŶƚƐ͕ĂŶĚĂĐĐŽƵŶƟŶŐƉƌŽĐĞĚƵƌĞƐĂŶĚƉƌĂĐƟĐĞƐƌĞůĞǀĂŶƚƚŽƚŚŝƐŐƌĞĞŵĞŶƚĂƌĞƐƵďũĞĐƚƚŽ ĞdžĂŵŝŶĂƟŽŶďLJ^ŽƵƌĐĞǁĞůůĂŶĚƚŚĞDŝŶŶĞƐŽƚĂ^ƚĂƚĞƵĚŝƚŽƌĨŽƌĂŵŝŶŝŵƵŵŽĨƐŝdžLJĞĂƌƐĨƌŽŵƚŚĞĞŶĚ ŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘^ƵƉƉůŝĞƌĂŐƌĞĞƐƚŽĨƵůůLJĐŽŽƉĞƌĂƚĞǁŝƚŚ^ŽƵƌĐĞǁĞůůŝŶĂƵĚŝƟŶŐƚƌĂŶƐĂĐƟŽŶƐƵŶĚĞƌ ƚŚŝƐŐƌĞĞŵĞŶƚƚŽĞŶƐƵƌĞĐŽŵƉůŝĂŶĐĞǁŝƚŚƉƌŝĐŝŶŐƚĞƌŵƐ͕ĐŽƌƌĞĐƚĐĂůĐƵůĂƟŽŶĂŶĚƌĞŵŝƩĂŶĐĞŽĨ ĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƐ͕ĂŶĚǀĞƌŝĮĐĂƟŽŶ ŽĨƚƌĂŶƐĂĐƟŽŶƐĂƐŵĂLJďĞƌĞƋƵĞƐƚĞĚďLJĂWĂƌƟĐŝƉĂƟŶŐ ŶƟƚLJŽƌ
Sourcewell.
12) ƐƐŝŐŶŵĞŶƚ͕dƌĂŶƐĨĞƌ͕ĂŶĚĚŵŝŶŝƐƚƌĂƟǀĞŚĂŶŐĞƐ͘^ƵƉƉůŝĞƌŵĂLJŶŽƚĂƐƐŝŐŶŽƌŽƚŚĞƌǁŝƐĞƚƌĂŶƐĨĞƌŝƚƐ ƌŝŐŚƚƐŽƌŽďůŝŐĂƟŽŶƐƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚǁŝƚŚŽƵƚƚŚĞƉƌŝŽƌǁƌŝƩĞŶĐŽŶƐĞŶƚŽĨ^ŽƵƌĐĞǁĞůů͘^ƵĐŚ consent will not be unreasonably withheld. Sourcewell reserves the right to unilaterally assign all or ƉŽƌƟŽŶƐŽĨƚŚŝƐŐƌĞĞŵĞŶƚǁŝƚŚŝŶŝƚƐƐŽůĞĚŝƐĐƌĞƟŽŶƚŽĂĚĚƌĞƐƐĐŽƌƉŽƌĂƚĞƌĞƐƚƌƵĐƚƵƌŝŶŐƐ͕ŵĞƌŐĞƌƐ͕ ĂĐƋƵŝƐŝƟŽŶƐ͕ŽƌŽƚŚĞƌĐŚĂŶŐĞƐƚŽƚŚĞZĞƐƉŽŶƐŝďůĞWĂƌƚLJĂŶĚŶĂŵĞĚŝŶƚŚĞŐƌĞĞŵĞŶƚ͘ŶLJƉƌŽŚŝďŝƚĞĚ assignment is ŝŶǀĂůŝĚ͘hƉŽŶƌĞƋƵĞƐƚ^ŽƵƌĐĞǁĞůůŵĂLJŵĂŬĞĂĚŵŝŶŝƐƚƌĂƟǀĞĐŚĂŶŐĞƐƚŽĂŐƌĞĞŵĞŶƚ ĚŽĐƵŵĞŶƚĂƟŽŶƐƵĐŚĂƐŶĂŵĞĐŚĂŶŐĞƐ͕ĂĚĚƌĞƐƐĐŚĂŶŐĞƐ͕ĂŶĚŽƚŚĞƌŶŽŶ-material updates as ĚĞƚĞƌŵŝŶĞĚǁŝƚŚŝŶŝƚƐƐŽůĞĚŝƐĐƌĞƟŽŶ͘
13) ŵĞŶĚŵĞŶƚƐ͘ ŶLJŵĂƚĞƌŝĂůĐŚĂŶŐĞƚŽƚŚŝƐŐƌĞĞŵĞŶƚŵƵƐƚďĞĞdžĞĐƵƚĞĚŝŶǁƌŝƟŶŐƚŚƌŽƵŐŚĂŶ ĂŵĞŶĚŵĞŶƚĂŶĚǁŝůůŶŽƚďĞĞīĞĐƟǀĞƵŶƟůŝƚŚĂƐďĞĞŶĚƵůLJĞdžĞĐƵƚĞĚďLJƚŚĞƉĂƌƟĞƐ͘ 14) tĂŝǀĞƌ͘ &ĂŝůƵƌĞďLJ^ŽƵƌĐĞǁĞůůƚŽĞŶĨŽƌĐĞĂŶLJƌŝŐŚƚƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚǁŝůůŶŽƚďĞĚĞĞŵĞĚĂǁĂŝǀĞƌ ŽĨƐƵĐŚƌŝŐŚƚŝŶƚŚĞĞǀĞŶƚŽĨƚŚĞĐŽŶƟŶƵĂƟŽŶŽƌƌĞƉĞƟƟŽŶŽĨƚŚĞĐŝƌĐƵŵƐƚĂŶĐĞƐŐŝǀŝŶŐƌŝƐĞƚŽƐƵĐŚ right.
15) ŽŵƉůĞƚĞŐƌĞĞŵĞŶƚ͘ dŚŝƐŐƌĞĞŵĞŶƚƌĞƉƌĞƐĞŶƚƐƚŚĞĐŽŵƉůĞƚĞĂŐƌĞĞŵĞŶƚďĞƚǁĞĞŶƚŚĞƉĂƌƟĞƐĨŽƌ ƚŚĞƐĐŽƉĞĂƐĚĞĮŶĞĚŚĞƌĞŝŶ͘^ƵƉƉůŝĞƌĂŶĚ^ŽƵƌĐĞǁĞůůŵĂLJĞŶƚĞƌŝŶƚŽƐĞƉĂƌĂƚĞǁƌŝƩĞŶĂŐƌĞĞŵĞŶƚƐ ƌĞůĂƟŶŐƐƉĞĐŝĮĐĂůůLJƚŽƚƌĂŶƐĂĐƟŽŶƐŽƵƚƐŝĚĞŽĨƚŚĞƐĐŽƉĞŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘ 16) ZĞůĂƟŽŶƐŚŝƉŽĨ^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌ͘ This Agreement does not create a partnership, joint ǀĞŶƚƵƌĞ͕ŽƌĂŶLJŽƚŚĞƌƌĞůĂƟŽŶƐŚŝƉƐƵĐŚĂƐĞŵƉůŽLJĞĞ͕ŝŶĚĞƉĞŶĚĞŶƚĐŽŶƚƌĂĐƚŽƌ͕ŵĂƐƚĞƌ-servant, or principal-agent.
17) /ŶĚĞŵŶŝĮĐĂƟŽŶ͘ ^ƵƉƉůŝĞƌŵƵƐƚŝŶĚĞŵŶŝĨLJ͕ĚĞĨĞŶĚ͕ƐĂǀĞ͕ĂŶĚŚŽůĚ^ŽƵƌĐĞǁĞůů͕ŝŶĐůƵĚŝŶŐƚŚĞŝƌĂŐĞŶƚƐ ĂŶĚĞŵƉůŽLJĞĞƐ͕ŚĂƌŵůĞƐƐĨƌŽŵĂŶLJĐůĂŝŵƐŽƌĐĂƵƐĞƐŽĨĂĐƟŽŶ͕ŝŶĐůƵĚŝŶŐƌĞĂƐŽŶĂďůĞĂƩŽƌŶĞLJƐ͛ĨĞĞƐ ŝŶĐƵƌƌĞĚďLJ^ŽƵƌĐĞǁĞůů͕ĂƌŝƐŝŶŐŽƵƚŽĨĂŶLJŶĞŐůŝŐĞŶƚĂĐƚŽƌŽŵŝƐƐŝŽŶŽƌŝŶƚĞŶƟŽŶĂůŵŝƐĐŽŶĚƵĐƚŝŶƚŚĞ 








 



100124-GPC
v052824 10
ƉĞƌĨŽƌŵĂŶĐĞŽĨƚŚŝƐŐƌĞĞŵĞŶƚďLJƚŚĞ^ƵƉƉůŝĞƌŽƌŝƚƐĂŐĞŶƚƐŽƌĞŵƉůŽLJĞĞƐ͖ƚŚŝƐŝŶĚĞŵŶŝĮĐĂƟŽŶ includes injury or death to person(s) or property alleged to have been caused by such negligence or ŝŶƚĞŶƟŽŶĂůŵŝƐĐŽŶĚƵĐƚ͘^ŽƵƌĐĞǁĞůů͛ƐƌĞƐƉŽŶƐŝďŝůŝƚLJǁŝůůďĞŐŽǀĞƌŶĞĚďLJƚŚĞ^ƚĂƚĞŽĨDŝŶŶĞƐŽƚĂ͛ƐdŽƌƚ Liability Act (Minnesota Statutes Chapter 466) and other applicable law. 18) ĂƚĂWƌĂĐƟĐĞƐ͘ Supplier and Sourcewell acknowledge Sourcewell is subject to the Minnesota 'ŽǀĞƌŶŵĞŶƚĂƚĂWƌĂĐƟĐĞƐĐƚ͕DŝŶŶĞƐŽƚĂ^ƚĂƚƵƚĞƐŚĂƉƚĞƌϭϯ͘ƐŝƚĂƉƉůŝĞƐƚŽĂůůĚĂƚĂĐƌĞĂƚĞĚĂŶĚ ŵĂŝŶƚĂŝŶĞĚŝŶƉĞƌĨŽƌŵĂŶĐĞŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͕^ƵƉƉůŝĞƌŵĂLJďĞƐƵďũĞĐƚƚŽƚŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨƚŚŝƐ chapter.
19) 'ƌĂŶƚŽĨ>ŝĐĞŶƐĞ͘
a) ƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͗
i) ^ƵƉƉůŝĞƌWƌŽŵŽƟŽŶ͘ Sourcewell grants to Supplier a royalty-ĨƌĞĞ͕ǁŽƌůĚǁŝĚĞ͕ŶŽŶ-exclusive ƌŝŐŚƚĂŶĚůŝĐĞŶƐĞƚŽƵƐĞƚŚĞƚƌĂĚĞŵĂƌŬ;ƐͿƉƌŽǀŝĚĞĚƚŽ^ƵƉƉůŝĞƌďLJ^ŽƵƌĐĞǁĞůůŝŶĂĚǀĞƌƟƐŝŶŐ͕ ƉƌŽŵŽƟŽŶĂůŵĂƚĞƌŝĂůƐ͕ĂŶĚŝŶĨŽƌŵĂƟŽŶĂůƐŝƚĞƐĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨŵĂƌŬĞƟŶŐ^ŽƵƌĐĞǁĞůů͛Ɛ Agreement with Supplier.
ii) ^ŽƵƌĐĞǁĞůůWƌŽŵŽƟŽŶ͘ Supplier grants to Sourcewell a royalty-ĨƌĞĞ͕ǁŽƌůĚǁŝĚĞ͕ŶŽŶĞdžĐůƵƐŝǀĞƌŝŐŚƚĂŶĚůŝĐĞŶƐĞƚŽƵƐĞ^ƵƉƉůŝĞƌ͛ƐƚƌĂĚĞŵĂƌŬƐŝŶĂĚǀĞƌƟƐŝŶŐ͕ƉƌŽŵŽƟŽŶĂů ŵĂƚĞƌŝĂůƐ͕ĂŶĚŝŶĨŽƌŵĂƟŽŶĂůƐŝƚĞƐĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨŵĂƌŬĞƟŶŐ^ƵƉƉůŝĞƌ͛ƐŐƌĞĞŵĞŶƚǁŝƚŚ Sourcewell.
b) >ŝŵŝƚĞĚZŝŐŚƚŽĨ^ƵďůŝĐĞŶƐĞ͘ dŚĞƌŝŐŚƚĂŶĚůŝĐĞŶƐĞŐƌĂŶƚĞĚŚĞƌĞŝŶŝŶĐůƵĚĞƐĂůŝŵŝƚĞĚƌŝŐŚƚŽĨĞĂĐŚ ƉĂƌƚLJƚŽŐƌĂŶƚƐƵďůŝĐĞŶƐĞƐƚŽƚŚĞŝƌƌĞƐƉĞĐƟǀĞƐƵďƐŝĚŝĂƌŝĞƐ͕ĚŝƐƚƌŝďƵƚŽƌƐ͕ĚĞĂůĞƌƐ͕ƌĞƐĞůůĞƌƐ͕ ŵĂƌŬĞƟŶŐƌĞƉƌĞƐĞŶƚĂƟǀĞƐ͕ƉĂƌƚŶĞƌƐ͕ŽƌĂŐĞŶƚƐ;ĐŽůůĞĐƟǀĞůLJ͞WĞƌŵŝƩĞĚ^ƵďůŝĐĞŶƐĞĞƐ͟ͿŝŶ ĂĚǀĞƌƟƐŝŶŐ͕ƉƌŽŵŽƟŽŶĂů͕ŽƌŝŶĨŽƌŵĂƟŽŶĂůŵĂƚĞƌŝĂůƐĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨŵĂƌŬĞƟŶŐƚŚĞWĂƌƟĞƐ͛ ƌĞůĂƟŽŶƐŚŝƉ͘ŶLJƐƵďůŝĐĞŶƐĞŐƌĂŶƚĞĚǁŝůůďĞƐƵďũĞĐƚƚŽƚŚĞƚĞƌŵƐĂŶĚĐŽŶĚŝƟŽŶƐŽĨƚŚŝƐƌƟĐůĞ͘

ĂĐŚƉĂƌƚLJǁŝůůďĞƌĞƐƉŽŶƐŝďůĞĨŽƌĂŶLJďƌĞĂĐŚŽĨƚŚŝƐƐĞĐƟŽŶďLJĂŶLJŽĨƚŚĞŝƌƌĞƐƉĞĐƟǀĞ sublicensees.
c) hƐĞ͖YƵĂůŝƚLJŽŶƚƌŽů͘
i) EĞŝƚŚĞƌƉĂƌƚLJŵĂLJĂůƚĞƌƚŚĞŽƚŚĞƌƉĂƌƚLJ͛ƐƚƌĂĚĞŵĂƌŬƐĨƌŽŵƚŚĞĨŽƌŵƉƌŽǀŝĚĞĚĂŶĚŵƵƐƚ ĐŽŵƉůLJǁŝƚŚƌĞŵŽǀĂůƌĞƋƵĞƐƚƐĂƐƚŽƐƉĞĐŝĮĐƵƐĞƐŽĨŝƚƐƚƌĂĚĞŵĂƌŬƐŽƌůŽŐŽƐ͘ ii)
ĂĐŚƉĂƌƚLJĂŐƌĞĞƐƚŽƵƐĞ͕ĂŶĚƚŽĐĂƵƐĞŝƚƐWĞƌŵŝƩĞĚ^ƵďůŝĐĞŶƐĞĞƐƚŽƵƐĞ͕ƚŚĞŽƚŚĞƌƉĂƌƚLJ͛Ɛ ƚƌĂĚĞŵĂƌŬƐŽŶůLJŝŶŐŽŽĚĨĂŝƚŚĂŶĚŝŶĂĚŝŐŶŝĮĞĚŵĂŶŶĞƌĐŽŶƐŝƐƚĞŶƚǁŝƚŚƐƵĐŚƉĂƌƚLJ͛ƐƵƐĞŽĨ ƚŚĞƚƌĂĚĞŵĂƌŬƐ͘
ĂĐŚƉĂƌƚLJŵĂLJŵĂŬĞǁƌŝƩĞŶŶŽƟĐĞƚŽƚŚĞŽƚŚĞƌƌĞŐĂƌĚŝŶg misuse under ƚŚŝƐƐĞĐƟŽŶ͘dŚĞŽīĞŶĚŝŶŐƉĂƌƚLJǁŝůůŚĂǀĞϯϬĚĂLJƐŽĨƚŚĞĚĂƚĞŽĨƚŚĞǁƌŝƩĞŶŶŽƟĐĞƚŽĐƵƌĞ ƚŚĞŝƐƐƵĞŽƌƚŚĞůŝĐĞŶƐĞͬƐƵďůŝĐĞŶƐĞǁŝůůďĞƚĞƌŵŝŶĂƚĞĚ͘ d) dĞƌŵŝŶĂƟŽŶ͘ hƉŽŶƚŚĞƚĞƌŵŝŶĂƟŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚĨŽƌĂŶLJƌĞĂƐŽŶ͕ĞĂĐŚƉĂƌƚLJ͕ŝŶĐůƵĚŝŶŐ WĞƌŵŝƩĞĚ^ƵďůŝĐĞŶƐĞĞƐ͕ǁŝůůŚĂǀĞϯϬĚĂLJƐƚŽƌĞŵŽǀĞĂůůdƌĂĚĞŵĂƌŬƐĨƌŽŵƐŝŐŶĂŐĞ͕ǁĞďƐŝƚĞƐ͕ĂŶĚ ƚŚĞůŝŬĞďĞĂƌŝŶŐƚŚĞŽƚŚĞƌƉĂƌƚLJ͛ƐŶĂŵĞŽƌůŽŐŽ;ĞdžĐĞƉƟŶŐ^ŽƵƌĐĞǁĞůů͛ƐƉƌĞ-printed ĐĂƚĂůŽŐŽĨ ƐƵƉƉůŝĞƌƐǁŚŝĐŚŵĂLJďĞƵƐĞĚƵŶƟůƚŚĞŶĞdžƚƉƌŝŶƟŶŐͿ͘^ƵƉƉůŝĞƌŵƵƐƚƌĞƚƵƌŶĂůůŵĂƌŬĞƟŶŐĂŶĚ ƉƌŽŵŽƟŽŶĂůŵĂƚĞƌŝĂůƐ͕ŝŶĐůƵĚŝŶŐƐŝŐŶĂŐĞ͕ƉƌŽǀŝĚĞĚďLJ^ŽƵƌĐĞǁĞůů͕ŽƌĚŝƐƉŽƐĞŽĨŝƚĂĐĐŽƌĚŝŶŐƚŽ ^ŽƵƌĐĞǁĞůů͛ƐǁƌŝƩĞŶĚŝƌĞĐƟŽŶƐ͘









 



100124-GPC
v052824 11
20) sĞŶƵĞĂŶĚ'ŽǀĞƌŶŝŶŐůĂǁďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌKŶůLJ͘ dŚĞƐƵďƐƚĂŶƟǀĞĂŶĚƉƌŽĐĞĚƵƌĂů ůĂǁƐŽĨƚŚĞ^ƚĂƚĞŽĨDŝŶŶĞƐŽƚĂǁŝůůŐŽǀĞƌŶƚŚŝƐŐƌĞĞŵĞŶƚďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌ͘sĞŶƵĞ ĨŽƌĂůůůĞŐĂůƉƌŽĐĞĞĚŝŶŐƐĂƌŝƐŝŶŐŽƵƚŽĨƚŚŝƐŐƌĞĞŵĞŶƚďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌǁŝůůďĞŝŶ ĐŽƵƌƚŽĨĐŽŵƉĞƚĞŶƚũƵƌŝƐĚŝĐƟŽŶǁŝƚŚŝŶƚŚĞ^ƚĂƚĞŽĨDŝŶŶĞƐŽƚĂ͘dŚŝƐƐĞĐƟŽŶĚŽĞƐŶŽƚĂƉƉůLJƚŽĂŶLJ ĚŝƐƉƵƚĞďĞƚǁĞĞŶ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͘dŚŝƐŐƌĞĞŵĞŶƚƌĞƐĞƌǀĞƐƚŚĞƌŝŐŚƚĨŽƌ^ƵƉƉůŝĞƌĂŶĚ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJƚŽŶĞŐŽƟĂƚĞƚŚŝƐƚĞƌŵƚŽǁŝƚŚŝŶĂŶLJƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚƐ͘ 21) ^ĞǀĞƌĂďŝůŝƚLJ͘ /ĨĂŶLJƉƌŽǀŝƐŝŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚŝƐĨŽƵŶĚďLJĂĐŽƵƌƚŽĨĐŽŵƉĞƚĞŶƚũƵƌŝƐĚŝĐƟŽŶƚŽďĞ ŝůůĞŐĂů͕ƵŶĞŶĨŽƌĐĞĂďůĞ͕ŽƌǀŽŝĚƚŚĞŶďŽƚŚƉĂƌƟĞƐǁŝůůďĞƌĞůŝĞǀĞĚĨƌŽŵĂůůŽďůŝŐĂƟŽŶƐĂƌŝƐŝŶŐĨƌŽŵƚŚĂƚ ƉƌŽǀŝƐŝŽŶ͘/ĨƚŚĞƌĞŵĂŝŶĚĞƌŽĨƚŚŝƐŐƌĞĞŵĞŶƚŝƐĐĂƉĂďůĞŽĨďĞŝŶŐƉĞƌĨŽƌŵĞĚ͕ŝƚǁŝůůŶŽƚďĞĂīĞĐƚĞĚ ďLJƐƵĐŚĚĞƚĞƌŵŝŶĂƟŽŶŽƌĮŶĚŝŶŐĂŶĚŵƵƐƚďĞĨƵůůLJƉĞƌĨŽƌŵĞĚ͘ 22) /ŶƐƵƌĂŶĐĞŽǀĞƌĂŐĞ͘ At its own expense, Supplier must maintain valid insurance policy(ies) during ƚŚĞƉĞƌĨŽƌŵĂŶĐĞŽĨƚŚŝƐŐƌĞĞŵĞŶƚǁŝƚŚŝŶƐƵƌĂŶĐĞĐŽŵƉĂŶLJ;ŝĞƐͿůŝĐĞŶƐĞĚŽƌĂƵƚŚŽƌŝnjĞĚƚŽĚŽ ďƵƐŝŶĞƐƐŝŶƚŚĞ^ƚĂƚĞŽĨDŝŶŶĞƐŽƚĂŚĂǀŝŶŐĂŶ͞D
^d͟ƌĂƟŶŐŽĨ- ŽƌďĞƩĞƌ͕ǁŝƚŚĐŽverage and
ůŝŵŝƚƐŽĨŝŶƐƵƌĂŶĐĞŶŽƚůĞƐƐƚŚĂŶƚŚĞĨŽůůŽǁŝŶŐ͗
a) ŽŵŵĞƌĐŝĂů'ĞŶĞƌĂů>ŝĂďŝůŝƚLJ/ŶƐƵƌĂŶĐĞ͘ ^ƵƉƉůŝĞƌǁŝůůŵĂŝŶƚĂŝŶŝŶƐƵƌĂŶĐĞĐŽǀĞƌŝŶŐŝƚƐŽƉĞƌĂƟŽŶƐ͕ with coverage on an occurrence basis, and must be subject to terms no less broad than the /ŶƐƵƌĂŶĐĞ^ĞƌǀŝĐĞƐKĸĐĞ;͞/^K͟ͿŽŵŵĞƌĐŝĂů'ĞŶĞƌĂů>ŝĂďŝůŝƚLJ&Žƌŵ'ϬϬϬϭ;ϮϬϬϭŽƌŶĞǁĞƌ ĞĚŝƟŽŶͿ͕ŽƌĞƋƵŝǀĂůĞŶƚ͘ƚĂŵŝŶŝŵƵŵ͕ĐŽǀĞƌĂŐĞŵƵƐƚŝŶĐůƵĚĞůŝĂďŝůŝƚLJĂƌŝƐŝŶŐĨƌŽŵƉƌĞŵŝƐĞƐ͕ ŽƉĞƌĂƟŽŶƐ͕ďŽĚŝůLJŝŶũƵƌLJĂŶĚƉƌŽƉĞƌƚLJĚĂŵĂŐĞ͕ŝŶĚĞƉĞŶĚĞŶƚĐŽŶƚƌĂĐƚŽƌƐ͕ƉƌŽĚƵĐƚƐ-completed ŽƉĞƌĂƟŽŶƐŝŶĐůƵĚŝŶŐĐŽŶƚƌĂĐƚƵĂůůŝĂďŝůŝƚLJ͕ďůĂŶŬet contractual liability, and personal injury and ĂĚǀĞƌƟƐŝŶŐŝŶũƵƌLJ͘ůůƌĞƋƵŝƌĞĚůŝŵŝƚƐ͕ƚĞƌŵƐĂŶĚĐŽŶĚŝƟŽŶƐŽĨĐŽǀĞƌĂŐĞŵƵƐƚďĞŵĂŝŶƚĂŝŶĞĚ ĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘
x Ψϭ͕ϱϬϬ͕ϬϬϬĞĂĐŚŽĐĐƵƌƌĞŶĐĞŽĚŝůLJ/ŶũƵƌLJĂŶĚWƌŽƉĞƌƚLJĂŵĂŐĞ x Ψϭ͕ϱϬϬ͕ϬϬϬWĞƌƐŽŶĂůĂŶĚĚǀĞƌƟƐŝŶŐ/ŶũƵƌLJ
x ΨϮ͕ϬϬϬ͕ϬϬϬĂŐŐƌĞŐĂƚĞĨŽƌƉƌŽĚƵĐƚƐůŝĂďŝůŝƚLJ-ĐŽŵƉůĞƚĞĚŽƉĞƌĂƟŽŶƐ x ΨϮ͕ϬϬϬ͕ϬϬϬŐĞŶĞƌĂůĂŐŐƌĞŐĂƚĞ
b) ĞƌƟĮĐĂƚĞƐŽĨ/ŶƐƵƌĂŶĐĞ͘ WƌŝŽƌƚŽĞdžĞĐƵƟŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͕^ƵƉƉůŝĞƌŵƵƐƚĨƵƌŶŝƐŚƚŽ ^ŽƵƌĐĞǁĞůůĂĐĞƌƟĮĐĂƚĞŽĨŝŶƐƵƌĂŶĐĞ͕ĂƐĞǀŝĚĞŶĐĞŽĨƚŚĞŝŶƐƵƌĂŶĐĞƌĞƋƵŝƌĞĚƵŶĚĞƌƚŚŝƐ ŐƌĞĞŵĞŶƚ͘WƌŝŽƌƚŽĞdžƉŝƌĂƟŽŶŽĨƚŚĞƉŽůŝĐLJ;ŝĞƐͿ͕ƌĞŶĞǁĂůĐĞƌƟĮĐĂƚĞƐŵƵƐƚďĞŵĂŝůĞĚƚŽ Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or provided to in an ĂůƚĞƌŶĂƟǀĞŵĂŶŶĞƌĂƐĚŝƌĞĐƚĞĚďLJ^ŽƵƌĐĞǁĞůů͘dŚĞĐĞƌƟĮĐĂƚĞƐŵƵƐƚďĞƐŝŐŶĞĚďLJĂƉĞƌƐŽŶ ĂƵƚŚŽƌŝnjĞĚďLJƚŚĞŝŶƐƵƌĞƌ;ƐͿƚŽďŝŶĚĐŽǀĞƌĂŐĞŽŶƚŚĞŝƌďĞŚĂůĨ͘&ĂŝůƵƌĞŽĨ^ƵƉƉůŝĞƌƚŽŵĂintain the ƌĞƋƵŝƌĞĚŝŶƐƵƌĂŶĐĞĂŶĚĚŽĐƵŵĞŶƚĂƟŽŶŵĂLJĐŽŶƐƟƚƵƚĞĂŵĂƚĞƌŝĂůďƌĞĂĐŚ͘ c) ĚĚŝƟŽŶĂů/ŶƐƵƌĞĚ
ŶĚŽƌƐĞŵĞŶƚĂŶĚWƌŝŵĂƌLJĂŶĚEŽŶ-ĐŽŶƚƌŝďƵƚŽƌLJ/ŶƐƵƌĂŶĐĞůĂƵƐĞ͘ Supplier ĂŐƌĞĞƐƚŽůŝƐƚ^ŽƵƌĐĞǁĞůů͕ŝŶĐůƵĚŝŶŐŝƚƐŽĸĐĞƌƐ͕ĂŐĞŶƚƐ͕ĂŶĚĞŵƉůŽLJĞĞƐ͕ĂƐĂŶĂĚĚŝƟŽŶĂůŝŶƐƵƌĞĚ ƵŶĚĞƌƚŚĞ^ƵƉƉůŝĞƌ͛ƐĐŽŵŵĞƌĐŝĂůŐĞŶĞƌĂůůŝĂďŝůŝƚLJŝŶƐƵƌĂŶĐĞƉŽůŝĐLJǁŝƚŚƌĞƐƉĞĐƚƚŽůŝĂďŝůŝƚLJĂƌŝƐŝŶŐ ŽƵƚŽĨĂĐƟǀŝƟĞƐ͕͞ŽƉĞƌĂƟŽŶƐ͕͟Žƌ͞ǁŽƌŬ͟ƉĞƌĨŽƌŵĞĚďLJŽƌŽŶďĞŚĂůĨŽĨ^ƵƉƉůŝĞƌ͕ĂŶĚƉƌŽĚƵĐƚƐ ĂŶĚĐŽŵƉůĞƚĞĚŽƉĞƌĂƟŽŶƐŽĨ^ƵƉƉůŝĞƌƚŽƚŚĞĞdžƚĞŶƚŽĨ^ƵƉƉůŝĞƌ͛ƐŝŶĚĞŵŶŝƚLJŽďůŝŐĂƟŽŶƐŚĞƌĞŝŶ͘ The policy provision(s) or endoƌƐĞŵĞŶƚ;ƐͿŵƵƐƚĨƵƌƚŚĞƌƉƌŽǀŝĚĞƚŚĂƚĐŽǀĞƌĂŐĞŝƐƉƌŝŵĂƌLJĂŶĚŶŽƚ ĞdžĐĞƐƐŽǀĞƌŽƌĐŽŶƚƌŝďƵƚŽƌLJǁŝƚŚĂŶLJŽƚŚĞƌǀĂůŝĚ͕ĂƉƉůŝĐĂďůĞ͕ĂŶĚĐŽůůĞĐƟďůĞŝŶƐƵƌĂŶĐĞŽƌƐĞůĨŝŶƐƵƌĂŶĐĞŝŶĨŽƌĐĞĨŽƌƚŚĞĂĚĚŝƟŽŶĂůŝŶƐƵƌĞĚƐďƵƚŽŶůLJƚŽƚŚĞĞdžƚĞŶƚŽĨ^ƵƉƉůŝĞƌ͛ƐŝŶĚĞŵŶŝƚLJ oďůŝŐĂƟŽŶƐŚĞƌĞŝŶ͘









 



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d) tĂŝǀĞƌŽĨ^ƵďƌŽŐĂƟŽŶ͘ ^ƵƉƉůŝĞƌǁĂŝǀĞƐĂŶĚŵƵƐƚƌĞƋƵŝƌĞ;ďLJĞŶĚŽƌƐĞŵĞŶƚŽƌŽƚŚĞƌǁŝƐĞͿĂůůŝƚƐ ŝŶƐƵƌĞƌƐƚŽǁĂŝǀĞƐƵďƌŽŐĂƟŽŶƌŝŐŚƚƐĂŐĂŝŶƐƚ^ŽƵƌĐĞǁĞůůĂŶĚŽƚŚĞƌĂĚĚŝƟŽŶĂůŝŶƐƵƌĞĚƐĨŽƌůŽƐƐĞƐ ƉĂŝĚƵŶĚĞƌƚŚĞŝŶƐƵƌĂŶĐĞƉŽůŝĐŝĞƐƌĞƋƵŝƌĞĚďLJƚŚŝƐŐƌĞĞŵĞŶƚŽƌŽƚŚĞƌŝŶƐƵƌĂŶĐĞĂƉƉůŝĐĂble to ƚŚĞ^ƵƉƉůŝĞƌŽƌŝƚƐƐƵďĐŽŶƚƌĂĐƚŽƌƐ͘dŚĞǁĂŝǀĞƌŵƵƐƚĂƉƉůLJƚŽĂůůĚĞĚƵĐƟďůĞƐĂŶĚͬŽƌƐĞůĨ-insured ƌĞƚĞŶƟŽŶƐĂƉƉůŝĐĂďůĞƚŽƚŚĞƌĞƋƵŝƌĞĚŽƌĂŶLJŽƚŚĞƌŝŶƐƵƌĂŶĐĞŵĂŝŶƚĂŝŶĞĚďLJƚŚĞ^ƵƉƉůŝĞƌŽƌŝƚƐ ƐƵďĐŽŶƚƌĂĐƚŽƌƐ͘tŚĞƌĞƉĞƌŵŝƩĞĚďLJůĂǁ͕^ƵƉƉůŝĞƌŵƵƐƚƌĞƋƵŝƌĞƐŝŵŝůĂƌǁƌŝƩĞŶĞdžƉƌĞƐƐǁĂŝǀĞƌƐ ŽĨƐƵďƌŽŐĂƟŽŶĂŶĚŝŶƐƵƌĂŶĐĞĐůĂƵƐĞƐĨƌŽŵĞĂĐŚŽĨŝƚƐƐƵďĐŽŶƚƌĂĐƚŽƌƐ͘ e) hŵďƌĞůůĂͬ
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Ed/KE͘ dŚĞůŝŵŝƚƐƌĞƋƵŝƌĞĚďLJƚŚŝƐŐƌĞĞŵĞŶƚĐĂŶ
ďĞŵĞƚďLJĞŝƚŚĞƌƉƌŽǀŝĚŝŶŐĂƉƌŝŵĂƌLJƉŽůŝĐLJŽƌŝŶĐŽŵďŝŶĂƟŽŶǁŝƚŚƵŵďƌĞůůĂͬĞdžĐĞƐƐůŝĂďŝůŝƚLJ ƉŽůŝĐLJ;ŝĞƐͿ͕ŽƌƐĞůĨ-ŝŶƐƵƌĞĚƌĞƚĞŶƟŽŶ͘
23) dĞƌŵŝŶĂƟŽŶĨŽƌŽŶǀĞŶŝĞŶĐĞ͘ Sourcewell or Supplier may terminate this Agreement upon 60 ĐĂůĞŶĚĂƌĚĂLJƐΖǁƌŝƩĞŶŶŽƟĐĞƚŽƚŚĞŽƚŚĞƌWĂƌƚLJ͘dĞƌŵŝŶĂƟŽŶƉƵƌƐƵĂŶƚƚŽƚŚŝƐƐĞĐƟŽŶǁŝůůŶŽƚƌĞůŝĞǀĞ ƚŚĞ^ƵƉƉůŝĞƌ͛ƐŽďůŝŐĂƟŽŶƐƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚĨŽƌĂŶLJƚƌĂŶƐĂĐƟŽŶƐĞŶƚĞƌĞĚǁŝƚŚWĂƌƟĐŝƉĂƟŶŐ

ŶƟƟĞƐƚŚƌŽƵŐŚƚŚĞĚĂƚĞŽĨƚĞƌŵŝŶĂƟŽŶ͕ŝŶĐůƵĚŝŶŐƌĞƉŽƌƟŶŐĂŶĚƉĂLJŵĞŶƚŽĨĂƉƉůŝĐĂďůĞ ĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƐ͘
24) dĞƌŵŝŶĂƟŽŶĨŽƌĂƵƐĞ͘ ^ŽƵƌĐĞǁĞůůŵĂLJƚĞƌŵŝŶĂƚĞƚŚŝƐŐƌĞĞŵĞŶƚƵƉŽŶƉƌŽǀŝĚŝŶŐǁƌŝƩĞŶŶŽƟĐĞŽĨ ŵĂƚĞƌŝĂůďƌĞĂĐŚƚŽ^ƵƉƉůŝĞƌ͘EŽƟĐĞŵƵƐƚĚĞƐĐƌŝďĞƚŚĞďƌĞĂĐŚŝŶƌĞĂƐŽŶĂďůĞĚĞƚĂŝůĂŶĚƐƚĂƚĞƚŚĞ ŝŶƚĞŶƚƚŽƚĞƌŵŝŶĂƚĞƚŚĞŐƌĞĞŵĞŶƚ͘hƉŽŶƌĞĐĞŝƉƚŽĨEŽƟĐĞ͕ƚŚĞ^ƵƉƉůŝĞƌǁŝůůŚĂǀĞϯϬĐalendar days ŝŶǁŚŝĐŚŝƚŵƵƐƚĐƵƌĞƚŚĞďƌĞĂĐŚ͘dĞƌŵŝŶĂƟŽŶƉƵƌƐƵĂŶƚƚŽƚŚŝƐƐĞĐƟŽŶǁŝůůŶŽƚƌĞůŝĞǀĞƚŚĞ^ƵƉƉůŝĞƌ͛Ɛ ŽďůŝŐĂƟŽŶƐƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚĨŽƌĂŶLJƚƌĂŶƐĂĐƟŽŶƐĞŶƚĞƌĞĚǁŝƚŚWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐƚŚƌŽƵŐŚƚŚĞ
ĚĂƚĞŽĨƚĞƌŵŝŶĂƟŽŶ͕ŝŶĐůƵĚŝŶŐƌĞƉŽƌƟŶŐĂŶĚƉĂLJŵĞŶƚŽĨĂƉƉůŝĐĂďůĞĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƐ͘ ƌƟĐůĞϯ͗
^ƵƉƉůŝĞƌKďůŝŐĂƟŽŶƐƚŽWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ
dŚĞdĞƌŵƐŝŶƚŚŝƐƌƟĐůĞϯƌĞůĂƚĞƐƉĞĐŝĮĐĂůůLJƚŽ^ƵƉƉůŝĞƌĂŶĚĂWĂƌƟĐŝƉĂƟŶŐ ŶƟƚLJǁŚĞŶĞŶƚĞƌŝŶŐ
ƚƌĂŶƐĂĐƟŽŶƐƵƟůŝnjŝŶŐƚŚĞ'ĞŶĞƌĂůdĞƌŵƐĞƐƚĂďůŝƐŚĞĚŝŶƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚ͘ƌƟĐůĞϭ'ĞŶĞƌĂůdĞƌŵƐ ĐŽŶƚƌŽůŽǀĞƌĂŶLJĐŽŶŇŝĐƚǁŝƚŚƚŚŝƐƌƟĐůĞϯ͘tŚĞƌĞ this Master Agreement is silent on any subject, WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJĂŶĚ^ƵƉƉůŝĞƌƌĞƚĂŝŶƚŚĞĂďŝůŝƚLJƚŽŶĞŐŽƟĂƚĞŵƵƚƵĂůůLJĂĐĐĞƉƚĂďůĞƚĞƌŵƐ͘ 1) YƵŽƚĞƐƚŽWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ͘ ^ƵƉƉůŝĞƌƐĂƌĞĞŶĐŽƵƌĂŐĞĚƚŽƉƌŽǀŝĚĞĂůůƉƌŝĐŝŶŐŝŶĨŽƌŵĂƟŽŶ ƌĞŐĂƌĚŝŶŐƚŚĞƚŽƚĂůĐŽƐƚŽĨĂĐƋƵŝƐŝƟŽŶǁŚĞŶƋƵŽƟŶŐƚŽĂWĂƌƟĐŝƉĂƟŶŐ ŶƟƚLJ͘^ƵƉƉůŝĞƌƐĂŶĚ
WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐĂƌĞĞŶĐŽƵƌĂŐĞĚƚŽŝŶĐůƵĚĞĂůůĐŽƐƚƐƉĞĐŝĮĐĂůůLJĂƐƐŽĐŝĂƚĞĚǁŝƚŚŽƌŝŶĐůƵĚĞĚǁŝthin ƚŚĞ^ƵƉƉůŝĞƌƐƉƌŽƉŽƐĂůĂŶĚ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐǁŝƚŚŝŶƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚƐ͘ 2) ^ŚŝƉƉŝŶŐ͕ĞůŝǀĞƌLJ͕ĐĐĞƉƚĂŶĐĞ͕ZĞũĞĐƟŽŶ͕ĂŶĚtĂƌƌĂŶƚLJ͘ ^ƵƉƉůŝĞƌ͛ƐƉƌŽƉŽƐĂůŵĂLJŝŶĐůƵĚĞƉƌŽƉŽƐĞĚ ƚĞƌŵƐƌĞůĂƟŶŐƚŽƐŚŝƉƉŝŶŐ͕ĚĞůŝǀĞƌLJ͕ŝŶƐƉĞĐƟŽŶ͕ĂŶĚĂĐĐĞƉƚĂŶĐĞͬƌĞũĞĐƟŽŶĂŶĚŽƚŚĞƌƌĞůĞǀĂŶƚƚĞƌŵƐ ŽĨƚĞŶĚĞƌĞĚ^ŽůƵƟŽŶƐ͘^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŵĂLJŶĞŐŽƟĂƚĞĮŶĂůƚĞƌŵƐĂƉƉƌŽƉƌŝĂƚĞĨŽƌƚŚĞ
ƐƉĞĐŝĮĐƚƌĂŶƐĂĐƟŽŶƌĞůĂƟŶŐƚŽŶŽŶ-ĂƉƉƌŽƉƌŝĂƟŽŶ͕ƐŚŝƉƉŝŶŐ͕ĚĞůŝǀĞƌLJ͕ŝŶƐƉĞĐƟŽŶ͕ ĂĐĐĞƉƚĂŶĐĞͬƌĞũĞĐƟŽŶŽĨƚĞŶĚĞƌĞĚ^ŽůƵƟŽŶƐ͕ĂŶĚǁĂƌƌĂŶƚLJĐŽǀĞƌĂŐĞĨŽƌ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐ͘^ƵĐŚ terms may include, but are not limited to, ĐŽƐƚƐ͕ƌŝƐŬŽĨůŽƐƐ͕ƉƌŽƉĞƌƉĂĐŬĂŐŝŶŐ͕ŝŶƐƉĞĐƟŽŶƌŝŐŚƚƐĂŶĚ ƟŵĞůŝŶĞƐ͕ĂĐĐĞƉƚĂŶĐĞŽƌƌĞũĞĐƟŽŶƉƌŽĐĞĚƵƌĞƐ͕ĂŶĚƌĞŵĞĚŝĞƐĂƐŵƵƚƵĂůůLJĂŐƌĞĞĚŝŶĐůƵĚĞŶŽƟĐĞ ƌĞƋƵŝƌĞŵĞŶƚƐ͕ƌĞƉůĂĐĞŵĞŶƚ͕ƌĞƚƵƌŶŽƌĞdžĐŚĂŶŐĞƉƌŽĐĞĚƵƌĞƐ͕ĂŶĚĂƐƐŽĐŝĂƚĞĚĐŽƐƚƐ͘ 








 



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3) ƉƉůŝĐĂďůĞdĂdžĞƐ͘ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŝƐƌĞƐƉŽŶƐŝďůĞĨŽƌŶŽƟĨLJŝŶŐƐƵƉƉůŝĞƌŽĨŝƚƐƚĂdž-exempt status and ĨŽƌƉƌŽǀŝĚŝŶŐ^ƵƉƉůŝĞƌǁŝƚŚĂŶLJǀĂůŝĚƚĂdž-ĞdžĞŵƉƟŽŶĐĞƌƟĮĐĂƟŽŶ;ƐͿŽƌƌĞůĂƚĞĚĚŽĐƵŵĞŶƚĂƟŽŶ͘ 4) KƌĚĞƌŝŶŐWƌŽĐĞƐƐĂŶĚWĂLJŵĞŶƚ͘ ^ƵƉƉůŝĞƌ͛ƐŽƌĚĞƌŝŶŐƉƌŽĐĞƐƐĂŶĚĂĐĐĞƉƚĂďůĞĨŽƌŵƐŽĨƉĂLJŵĞŶƚĂƌĞ ŝŶĐůƵĚĞĚǁŝƚŚŝŶŝƚƐWƌŽƉŽƐĂů͘WĂƌƟĐŝƉĂƟŶŐ
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Sourcewell Genuine Parts Company
dba NAPA Auto Parts
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Bid Number: RFP 100124 Vendor Name: Genuine Parts Company dba NAPA auto Parts 86 Safety and security systems Yes
No
NAPA stocks several different kinds
of products in this category
at all 6000 NAPA Auto Parts Store
Nationwide.
87 Vehicle interior/exterior parts and accessories Yes
No
NAPA stocks several different kinds
of products in this category
at all 6000 NAPA Auto Parts Store
Nationwide.
88 Electrical systems (lamps, lighting, mirrors, wiring, etc.)
Yes
No
NAPA stocks several different kinds
of products in this category
at all 6000 NAPA Auto Parts Store
Nationwide.
89 Stabilization system components (suspension,
shocks, struts, leaf, camber, swing arm, ball/UV
joints, etc.)
Yes
No
NAPA stocks several different kinds
of products in this category
at all 6000 NAPA Auto Parts Store
Nationwide.
90 Control systems components (transmission,
differential, traction, etc.)
Yes
No
NAPA stocks several different kinds
of products in this category
at all 6000 NAPA Auto Parts Store
Nationwide.
91 Windshield (wipers and windshield washer
components)
Yes
No
NAPA stocks several different kinds
of products in this category
at all 6000 NAPA Auto Parts Store
Nationwide.
92 Vehicle paint and primer Yes
No
NAPA stocks several different kinds
of products in this category
at all 6000 NAPA Auto Parts Store
Nationwide.
93 Tires, OEM vehicle parts, and garage and fleet
maintenance equipment, tools, and supplies as
described in RFP
Yes
No
NAPA stocks several different kinds
of products in this category
at all 6000 NAPA Auto Parts Store
Nationwide.

Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.

Documents
Ensure your submission document(s) conforms to the following:

1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.

2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.

3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.

4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." 








 



ITEM # 13

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Lana Dich, Director of Finance
SUBJECT: APPROVE ISSUING A PURCHASE ORDER AND PSA TO LEHR AUTO DATE: April 1, 2025

RECOMMENDATIONS
It is recommended that the City Council:
1) Authorize issuing a purchase order to LEHR Auto in the amount of $109,230 for the items and services necessary to upfit four (4) police vehicles; 2) Approve the attached agreement with LEHR Auto in an amount that shall not exceed $150,000 per fiscal year through June 30, 2027; and 3) Take such additional, related action that may be desirable.

FISCAL IMPACT
Staff requests a purchase order in the amount of $109,230 is approved to upfit four (4) vehicles. Sufficient funds for this expenditure are available in the Equipment Acquisition Fund (1080000 – 573400).

If approved, the agreement will have an initial term through June 30, 2027. It also includes a one (1) year extension option.

Compensation for the first year will be prorated to $75,000 to ensure sufficient funds are available for the remaining six (6) months of the current fiscal year (through June 30, 2025). Compensation for the remaining years (Years 2 and 3) will be approximately $150,000 annually. In addition, the agreement includes a one (1) year extension option.

The maximum compensation, including the optional extension, shall not exceed $525,000.

Purchase orders for this service will be generated as needed and based on the funds CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 1, 2025
Authorize Purchases from LEHR Auto for Vehicle Upfitting Parts and Services

available in the requesting department's budget.

BACKGROUND
Departments have been designated the responsibility of managing and maintaining their vehicle fleets with assistance provided by the Public Works Fleet Services Division. As part of this process, departments submit annual requests to acquire new vehicles via supplemental budget requests, which are reviewed by executive Staff with input from the Department of Finance. The proposal is later submitted to the City Council for final review and approval. Upon receiving the vehicle, additional items and services are required to ensure it is suitable for field use. Typically, the City uses a vehicle upfitter to perform these services to ensure installation of all after-market items are performed in accordance with the manufacturer's recommended standards.

DISCUSSION
Police Services recently obtain four (4) police vehicles that need to be upfitted. Upfitting is the after-market process which involves installing the items and services to prepare the vehicle for field use. Staff recommends issuing a purchase order to LEHR to acquire the necessary items and services. Furthermore, Staff recommends establishing a PSA with LEHR for similar services in the future.

LEHR has an agreement with the County of Placer that was awarded through a competitive bidding process (Placer County Contract No. SCN107418). LEHR has authorized the City to use this agreement to purchase items and services. Staff has the authority to use this agreement pursuant to Santa Fe Springs Municipal Code Section

34.18(B)(2) – Purchase by Bidding Required Generally; Exceptions, which states:

Purchases of supplies, equipment, and services shall be made pursuant to the procedures set forth in this subchapter, except for the following:

Cooperative or piggyback purchasing, which may consist of the following:

Contracts with suppliers who have been awarded contracts by the state or other local agencies for the purchase of supplies, equipment, and services under a competitive bidding process.

On January 14, 2025, the City Council authorized an agreement with Dana Safety for similar services. Staff recommends having multiple contractors capable of providing this service on-hand to handle the anticipated volume of vehicles in the future and the City’s diverse vehicle fleet.

SUMMARY/NEXT STEPS
The City requires the services of a vehicle upfitter that provides supplies, equipment, and services to ensure vehicles used by Staff are suitable for use. While this service is CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 1, 2025
Authorize Purchases from LEHR Auto for Vehicle Upfitting Parts and Services

ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:
primarily used by the Department of Police Services and Whittier Police Department, other city departments also require this service occasionally. A purchase order in the amount of $109,230 is requested to upfit four (4) vehicles that will be used to perform law enforcement services. It is also requested that City Council authorize Staff to enter into an agreement with LEHR to ensure these services are available when needed. The total cost per fiscal year shall not exceed $150,000, with the initial term prorated based upon the number of months remaining in the current fiscal year.

ATTACHMENTS
A. Price Quote
B. PSA LEHR Auto
Item No. Description Quantity Unit Price Total Price
Placer County Contract #SCN107418
2024 Dodge Durango - Price Per Vehicle
_____________________________________
Partition Kit
PK0123DUR112ND Setina, #12Vs Partition Durango 1 479.25 479.25 ECVDMLTST2 Soundoff, Clear Dome Light 2 49.20 98.40
1K0574DUR11FSR Setina, 6Vs Spt Partition 1 929.25 929.25 NPN Innovative 2nd Row 2024 Durango False floor with hinged door storage compartment 1 2,230.00 2,230.00 Part does not exist, under engineering review to be built. Pricing from existing Ford PIU part.
_____________________________________
Cargo Area
TK1460DUR11 Setina, E-Z Lift Cargo Deck w/ Tray 1 884.25 884.25 AT7858 Setina, Fan Kit 1 119.25 119.25
_____________________________________
Center Console
INV-CON-DN-DUR Innovative, Console, Dual Notched, Durango, 12" Slope, 2" Flat, Dual Cuphldr, Armrest, Face Plates
1 648.63 648.63
INV-CON-FP-0507-R Innovative, Console, Accessory, Faceplate, 3", Motorola, 05/07, Remote Head 1 33.51 33.51 INV-CON-FP-BP500 Innovative, Console, Accessory, Faceplate, 4", Sound off Blueprint 500. 1 INV-CON-FP-USB Innovative, Console Accessory Faceplate 2" 12v Usb. 1 39.38 39.38 INV-CON-FP-2 Innovative, Console, Accessory, Faceplate, 2", Blank 1 End Console
MDT Mounting
KBA-BLTX-UCNNR-US TG3 Rugged 83 Key Keyboard Blacklit Red Touchpad USB Coiled Cord 1 178.43 178.43 INV-ACC-SVL-DUR Innovative, Acccessory, Screen Swivel Mount Assembly, Durango 1 436.74 436.74 7160-0857 Gamber-Johnson, Low Profile Quick Release Keyboard Tray 1 154.00 154.00 Page:

Document Date:

Quote Number:

Sales Quote
To:

Ship
SalesPerson
Ship Via Customer ID
To:

Sell
52310
Kelly Palmer
61070
Phone:

Anaheim, CA 92807
1260 N. Jefferson St.

Lindsay Inman
City of Santa Fe Springs
Phone:

Santa Fe Springs, CA 90670
11710 Telegraph Rd
Lindsay Inman
City of Santa Fe Springs
Phone: 714-988-4830 Fax: 714-414-0244
1260 N Jefferson St Anaheim, CA 92807-1612
3/4/2025
1 Tax Ident. Type Legal Entity
Vehicle Information:
2024 DODGE DURANGO
Terms: Net 30
Payment Method:

PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED Item No. Description Quantity Unit Price Total Price
7160-0500 Gamber-Johnson, 6" Lock Slide 1 252.00 252.00 GJ-33-TVD2-L Gamber-Johnson, Gj Tb33 Tabdock 1 898.80 898.80 DS-138 Gamber-Johnson, Universal Vertical Base 1 75.49 75.49 CF-LNDDC120 Panasonic Carpower Supply 1 175.00 175.00
MMSU-1 Mag Mic Magnetic Mic Kit 3 39.95 119.85
Customer Supplied Materials
Motorola APX 8500 x 2
CF-33 Toughb, dual passthrough antenna
Panasonic CF33 Antenna Airgain 2-in-1, AP-MMF-CG-Q-S11-RA-WH-19 Parking brake switch to be relocated onto the console. Location approved by the City of Whittier
Factory controls which will be covered by the console to be relocated onto the Console and be useable (A/G. USB, audio jack, etc.)
C-ARM-104 Havis Molded Armrest To Mount To Tunnel-Mount Base 1 157.50 157.50 _____________________________________
Weapons Mounting
GK10311L1U Setina, D T-Rail Mount Large and Univ #2 Key 1 419.25 419.25 Each weapons lock to open electonically
_____________________________________
Push Bumper
BK2338DUR21 Setina, PB450L6 Setina Aluminum 6 light Push Bumper with SoundOff Signal MPower TriColored 18 LED1 1,064.25 1,064.25 _____________________________________
Siren and Controller
ETSS100J5 Soundoff, 100J Series Composite Speaker w/ Univ Bail Bracket-100 Watt 1 270.60 270.60 ENGHNK05 Sound Off, 18" Harness Kit for Remote Node 2 51.60 103.20 ENGND04102 Sound Off, BluePrint Remote Node w/ Magnetic ID 2 225.00 450.00 Page:

Document Date:

Quote Number:

Sales Quote
To:

Ship
SalesPerson
Ship Via Customer ID
To:

Sell
52310
Kelly Palmer
61070
Phone:

Anaheim, CA 92807
1260 N. Jefferson St.

Lindsay Inman
City of Santa Fe Springs
Phone:

Santa Fe Springs, CA 90670
11710 Telegraph Rd
Lindsay Inman
City of Santa Fe Springs
Phone: 714-988-4830 Fax: 714-414-0244
1260 N Jefferson St Anaheim, CA 92807-1612
3/4/2025
2 Tax Ident. Type Legal Entity
Vehicle Information:
2024 DODGE DURANGO
Terms: Net 30
Payment Method:

PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED Item No. Description Quantity Unit Price Total Price
ENGLMK002 Soundoff, blueprint Link® Micro Kit, includes Module & Vehicle Harness for Dodge Charger 2015-2024 &
1 388.80 388.80
ENGSA5200RSP Soundoff, Blueprint 500 Series Remote Control System w/ Button Control, 10-16V - 200Watt
1 989.40 989.40
_____________________________________
Lighting
EMPLB01HZN-4Q5 Soundoff, Mpower Exterior Full Size Lightbar 1 3,255.00 3,255.00 EMPAK01GT3 Soundoff,mpower® Arrow System Rear Inner Edge Dodge Durango (2021-23) 6 Mod Split Rear w/ 4" Modules
1 1,375.80 1,375.80
Push Bumper Lights (2) front and (2) side mount r/w b/w EMPS2STS4D SoundOff, Signal MPower Fascia 4" Stud Mount 12 LED Red/White 2 147.00 294.00 EMPS2STS4E Soundoff, 12 LED Blue/White 2 147.00 294.00
Hide-A-LED installed in rear tail lamp assemblies
W6BR ECCO, Hide-A-LED, 12-24V, 4LED, Flange Mount 1" hole - Blue/Red 2 129.24 258.48 Mounted in Rear Hatch LED r/a b/a
EMPS2SMS5RBA Soundoff, 4" Fascia Screw Mount 18 LED Red/Blue/A 2 163.20 326.40 Rear left and right quarter panel lights
EMPS2STS5RBA Soundoff, 4" Fascia Light w/ Stud Mount, 18" Hard Wire w/ Sync Opt-Tricolor Red/Blue/A 2 163.20 326.40 PMP2WSSSB SoundOff Signal Mpower 25-90 Degree Window Shroud 2 15.00 30.00 Dome Light and Cargo Hatch light Red/White
3SRCCDCR Whelen, 3" Compartment Light - Red/White 2 72.80 145.60 to be controlled by a 3 position rocker switch on 1st row console.

Customer Supplied Materials
(engine on anti-theft, weapons lock, truck lock, brake engine kill etc.) Customer Supplied Materials

1. Antenna for Panasonic CD-33 Tablet Docking Startion, Airgain 2-in-1, AP-MMF-CG-QS11-RA-WH-19 Page:

Document Date:

Quote Number:

Sales Quote
To:

Ship
SalesPerson
Ship Via Customer ID
To:

Sell
52310
Kelly Palmer
61070
Phone:

Anaheim, CA 92807
1260 N. Jefferson St.

Lindsay Inman
City of Santa Fe Springs
Phone:

Santa Fe Springs, CA 90670
11710 Telegraph Rd
Lindsay Inman
City of Santa Fe Springs
Phone: 714-988-4830 Fax: 714-414-0244
1260 N Jefferson St Anaheim, CA 92807-1612
3/4/2025
3 Tax Ident. Type Legal Entity
Vehicle Information:
2024 DODGE DURANGO
Terms: Net 30
Payment Method:

PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED Item No. Description Quantity Unit Price Total Price

2. Motorola APX 8500 radio including remote control head, microphone mounting bracket, speaker
electronic cabling, antenna(s) etc.

3. Motorola "Impres" adaptive battery charter (NNTN7624C), for a handheld radio battery with
brackets and wiring harness.

4. Gobal Traffic Technologies (GTT_ Opticom Preemption Traffic Signal Control Device - Installation of a 764HM Emitter, 2100 Radio Control Unit, and 210 Vehicle Interface Cables.
- Installed and operated with all features depicted in the manufacturers brochure. - Mounting location to be approved by the City of Whittier _____________________________________
Electrical Wiring
MRCB-150 Misc, 150Amp Breaker 1 31.19 31.19
6001-3001B Egis, 200 A Time Delay Relay (TDR), Top Hat Replacement 1 152.83 152.83 5026-BSS Blue Sea Systems, ST Blade Fuse Block, 12 Circuits 1 54.20 54.20 5028-BSS Blue Sea System, ST Blade Fuse Block, 6 Circuit w/ Cover 1 37.66 37.66 Wiring Terminals, Tie Wraps and Hardware - New wiring, clearly marked _____________________________________
I Installation Charges 52 125.00 6,500.00
INSTALL Install Materials 1 388.00 388.00
F Shipping Charges 1 300.00 300.00
4 Vehicles at $27,307.38 = $109,229.52
27,307.38
1942.59
25,364.79
Total:

Total Tax
Sub-Total
300.00
25064.79
Amount Exempt from Sales Tax
Amount Subject to Sales Tax
Name: __________________________________________________ Auth. Signature: ________________________________________ Agency Approval
PLEASE READ: No returns without approval and an RMA# will be accepted. All shortages, damage, or return claims must be made within 10 days of invoice date. NO EXCEPTIONS. A copy of the invoice and RMA paperwork must be shipped with returns. All return orders or cancellations are subject to a 25% restocking fee plus freight.  Any change orders made 60 days prior to the installation date may be subject to a production delay and pricing changes.  PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE.

CC Proc. Fee 0.00
Page:

Document Date:

Quote Number:

Sales Quote
To:

Ship
SalesPerson
Ship Via Customer ID
To:

Sell
52310
Kelly Palmer
61070
Phone:

Anaheim, CA 92807
1260 N. Jefferson St.

Lindsay Inman
City of Santa Fe Springs
Phone:

Santa Fe Springs, CA 90670
11710 Telegraph Rd
Lindsay Inman
City of Santa Fe Springs
Phone: 714-988-4830 Fax: 714-414-0244
1260 N Jefferson St Anaheim, CA 92807-1612
3/4/2025
4 Tax Ident. Type Legal Entity
Vehicle Information:
2024 DODGE DURANGO
Terms: Net 30
Payment Method:

PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED 1 CITYOF SANTA FE SPRINGS

EQUIPMENT PROCUREMENT AND INSTALLATION SERVICES AGREEMENT (Parties: LEHR Upfitters OpCo, LLC dba LEHR. and City of Santa Fe Springs)

THIS EQUIPMENT PROCUREMENT AND INSTALLATION SERVICES AGREEMENT (the “Agreement”) is entered into this 1st day of April 2025 (“Effective Date”) by and between the CITY OF SANTA FE SPRINGS, a California municipal corporation (“CITY”) and LEHR UPFITTERS OPCO, LLC dba LEHR (“CONTRACTOR”). For the purposes of this Agreement CITY and CONTRACTOR may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONTRACTOR interchangeably.

RECITALS
WHEREAS, CITY desires to procure municipal vehicle equipment (the “Equipment”) and related installation services (the “Services”), to be procured and utilized City-wide on an as-needed basis; and
WHEREAS, CITY staff has determined that CONTRACTOR possesses the resources and expertise necessary to competently provide such Equipment and Services to City; and
WHEREAS, California Government Code Section 6502 allows City to enter into joint power agreements with other government agencies to exercise any power common to both parties, including out of state agencies; and
WHEREAS, Section 34.18(B) of the Santa Fe Springs Code of Ordinances exempts certain purchases of supplies, equipment, and services from the City’s formal and informal bidding requirements when those purchases which qualify as cooperative or piggyback purchases; and
WHEREAS, the Equipment and/or Services desired by CITY were competitively bid and awarded to CONTRACTOR through a formal bid (“IFB”) by the County of Placer, a copy of which is attached hereto as Exhibit “A” (the “CONTRACTOR Notice”); and WHEREAS, CONTRACTOR bid successfully and was awarded a contract by the County of Placer (Contract No. SCN107418), a copy of which is attached hereto as Exhibit “B” (the “County of Placer Contract Award”); and WHEREAS, CITY Staff respectfully requests that City Council approve the use of the existing agreement between the County of Placer (Contract No. SCN107418) and CONTRACTOR to exempt this procurement from CITY’s formal and informal bidding requirements pursuant to Section 34.18(B) of the Santa Fe Springs Code of Ordinances; and
WHEREAS, the execution of this Agreement was approved by the City of Santa Fe Springs City Council (“City Council”) at its Regular Meeting of _________________ , 2025, under Agenda Item No. _____.

Docusign Envelope ID: 01B9EC5C-CCD6-42E9-AA60-4D6A617E5EB1 2 NOW THEREFORE, in consideration of mutual covenants and conditions herein contained, CITY and CONTRACTOR agree as follows:

1. DESCRIPTION OF EQUIPMENT TO BE PURCHASED AND INSTALLED A. Subject to all the terms and conditions of this Agreement, CONTRACTOR agrees to make available for sale and delivery, and CITY agrees to purchase on an asneeded basis, certain items of equipment (the “Equipment”) to be selected by CITY that are listed in that certain document entitled “CONTRACTOR Quote”, which is attached and incorporated hereto as Exhibit “A”. CONTRACTOR further agrees to provide installation services (the “Services”) for those as-needed items of Equipment.

B. CONTRACTOR’s performance under this Agreement includes all transportation services, labor, material, tools, and equipment necessary for CONTRACTOR to complete its delivery, off-loading, and installation of the Equipment at the City location(s) to be specified by the City Representatives. CONTRACTOR shall not commence the delivery of the Equipment until such time as CITY issues a written notice to proceed (hereinafter, the “Notice to Proceed”) with the delivery, which notice shall specify the date, time, and location of the delivery along with such other written instructions as may be provided by the City Representatives.

C. CONTRACTOR agrees to complete the delivery and installation of the Equipment in accordance with the Term as set forth in Section 2 below, and for the Compensation sums set forth in Section 8, below. CONTRACTOR may submit a written request for additional time to complete the delivery and installation, which request must be submitted to the CITY no later than fifteen (15) calendar days prior the Equipment installation as listed in the CONTRACTOR’s Quote. The written request for additional time must identify (i) how much additional time CONTRACTOR requires; (ii) identification of the circumstances that have caused the need for additional time, and (iv) what proactive steps CONTRACTOR has taken up to the date of the request to mitigate the need for additional time. CITY in its sole and absolute discretion may grant, deny, or conditionally grant a request for additional time, provided that no individual grant of additional time may exceed a maximum of fifteen (15) calendar days.

D. CONTRACTOR shall, among other things, be responsible for the delivery of the Equipment to the mutually agreed to facilities or locations and shall also provide its delivery personnel with all equipment and tools necessary to move the Equipment from CONTRACTOR’s delivery vehicles to the location(s) specified by the City Representatives. CITY shall in no way be responsible for undertaking the delivery of the Equipment with its own personnel or any other contracted third-party, nor shall CITY be responsible for providing CONTRACTOR or CONTRACTOR’s personnel with training, tools or equipment required to deliver or install the Equipment.

E. All Equipment shall be subject to inspection by CITY and rejection by CITY.

The Equipment shall be considered accepted upon CITY’s issuance of a written Notice of Acceptance. At any time prior to the issuance of a Notice of Acceptance, CITY may reject, return, and demand the replacement of any Equipment which is broken or defective or which fails to meet the requirements or specifications set forth in the Equipment Docusign Envelope ID: 01B9EC5C-CCD6-42E9-AA60-4D6A617E5EB1 3 Specifications and the cost of returning and replacing the Equipment shall be borne solely and exclusively by CONTRACTOR. Equipment that is rejected and returned by CITY shall be promptly replaced by CONTRACTOR. No payment shall be required until replacement is complete. CONTRACTOR shall replace any and all Equipment lost during delivery.

Prior to the issuance of such Notice of Acceptance, CONTRACTOR, at CONTRACTOR’s sole cost and expense, shall be required to make all such repairs, modifications or corrections to the Equipment as may be necessary to ensure that the Equipment will perform in accordance with the agreed specifications or replace any and all defective or incompatible parts as may be necessary to ensure that the Equipment will perform in accordance with the agreed specifications.

F. CITY’s acceptance of the Equipment and CITY’s obligation to disburse the proceeds of the Not-to-Exceed Sum, defined below, shall be conditioned upon the final inspection and performance testing of the Equipment by CITY, consistent with Section 7 of this Agreement, below, to ensure that the Equipment satisfies the requirements of the CITY and is capable of performing in accordance with performance standards set forth in the Equipment specifications. CITY reserves the right to direct CONTRACTOR to make such repairs as may be reasonably necessary to ensure that the Equipment performs properly. The final inspection and performance test shall be commenced within fourteen (14) calendar days from the date CONTRACTOR notifies CITY in writing that its installation of the Equipment is complete.

2. TERM
The duration for this Agreement shall commence on the Effective Date and expire on June 30, 2027 (hereinafter the “Term”). The Parties may mutually agree in writing to extend this Agreement for an additional one (1) year Term.

3. STANDARD OF CARE
A. CONTRACTOR represents, acknowledges, and agrees as follows:

1. CONTRACTOR shall perform all work, furnish, and install the Equipment skillfully and competently and use the standard of care applicable to its field or profession at the same time and in the same or similar locality;

2. CONTRACTOR shall perform all work in a manner reasonably satisfactory to the CITY;

3. CONTRACTOR shall comply with all applicable federal, state, and local laws and regulations, including the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.);

4. CONTRACTOR understands the nature and scope of the work to be performed under this Agreement as well as any and all schedules of performance;

5. All of CONTRACTOR’s employees and agents (including but not limited Docusign Envelope ID: 01B9EC5C-CCD6-42E9-AA60-4D6A617E5EB1 4 to CONTRACTOR’s subcontractors and subconsultants) possess sufficient skill, knowledge, training, and experience to perform those services and tasks contemplated under this Agreement; and

6. All of CONTRACTOR’s employees and agents (including but not limited to CONTRACTOR’s subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications, and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications, and approvals shall be maintained throughout the term of this Agreement.

The Parties acknowledge and agree that CONTRACTOR’s acceptance of the Equipment and Services performed by CONTRACTOR or on CONTRACTOR’s behalf shall not constitute a release of any latent defect to the Equipment unknown to CITY at the time of acceptance.

4. REPRESENTATIVES
A. City Representative. For the purposes of this Agreement, the contract administrator and CITY’s representative shall be the Micah Herd, Procurement Manager, (hereinafter the “City Representatives”). It shall be CONTRACTOR’s responsibility to assure that the City Representatives are kept informed of the progress of the performance of the services, and CONTRACTOR shall refer any decisions which must be made by CITY to the City Representatives. Unless otherwise specified herein, any approval of CITY required hereunder shall mean the approval of the City Representatives.

B. Contractor Representative. For the purposes of this Agreement, Kelly Palmer, Fleet Sales Manager, are hereby designated as the representatives and principals of CONTRACTOR authorized to act on its behalf with respect to the services specified herein and make all decisions in connection therewith (the “Responsible Principals”). The Responsible Principal(s) may not be changed by CONTRACTOR without the prior written approval of CITY which shall not be unreasonably withheld or delayed.

5. CONTRACTOR’S PERSONNEL
A. CONTRACTOR represents that it has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All such Services will be performed by CONTRACTOR or under its supervision, and all personnel engaged in the work shall possess the qualifications, permits and licenses required by applicable law to perform such services.

B. CONTRACTOR shall be solely responsible for the satisfactory work performance of all personnel engaged in performing Services required by this Agreement, and compliance with all reasonable performance standards established by CITY.

C. In the event that CITY, in its sole reasonable discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by Docusign Envelope ID: 01B9EC5C-CCD6-42E9-AA60-4D6A617E5EB1 5 CONTRACTOR to perform Services pursuant to this Agreement, CONTRACTOR shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons.

D. CONTRACTOR shall be responsible for payment of all employees’ and subconsultants’ wages and benefits and shall comply with all requirements pertaining to employer’s liability, workers’ compensation, unemployment insurance, and Social Security.

E. Permits and Licenses. CONTRACTOR shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of Services under this Agreement, including a City of Santa Fe Springs business license.

6. INSTRUCTION ON OPERATION AND MAINTENANCE
CONTRACTOR, during any testing and inspection period contemplated herein, shall also provide CITY personnel with instruction and training on the proper operation and maintenance of the Equipment and shall supply CITY with true and correct copies of all blueprints, plans, or specifications as necessary for the Equipment as well as all operating manuals for the same.

7. WARRANTIES
A. CONTRACTOR warrants that the Equipment provided to CITY pursuant to this Agreement shall be merchantable, of good workmanship and material, suitable for the purpose intended by CITY, and free from any and all defects, including but not limited to, defects in material, manufacturing workmanship, and title. CONTRACTOR assumes design responsibility and further warrants that the Equipment will operate as described in the materials provided in Exhibit “A” or any other applicable marketing and advertisement materials. CONTRACTOR further transfers and assigns to CITY all manufacturers’ warranties for parts and equipment that make up the Equipment.

CONTRACTOR’s warranties, as set forth in this Agreement, shall also apply to any replacement parts.

B. CONTRACTOR’s warranties shall not be deemed as the exclusive or sole warranty or guarantee for any of the Equipment procured by CITY and the provisions of this Agreement are intended to expand upon any warranty assigned to CITY by CONTRACTOR. CITY’s inspection, approval, acceptance, use of, or payment for all or any part of the Equipment ordered shall not affect its warrant rights, regardless of whether a breach of warranty was evident at the time. In addition to any other warranties set forth herein, CONTRACTOR shall repair or replace, at no additional cost to CITY, defective Equipment in a timely manner to minimize the disruption to CITY operations.

8. COMPENSATION
A. In consideration for supplying and installing the Equipment, providing related training in the operation, maintenance and repair of the Equipment and such other incidental and ancillary services and tasks called for under this Agreement, CITY shall Docusign Envelope ID: 01B9EC5C-CCD6-42E9-AA60-4D6A617E5EB1 6 compensate CONTRACTOR in accordance with the unit prices in CONTRACTOR’s Quote, attached and incorporated hereto as Exhibit “A”.

B. Subsection 8(A) of this Agreement notwithstanding, CONTRACTOR’s total compensation shall not exceed the Fiscal Year sums as follows:
• From the Effective Date to June 30, 2025, CONTRACTOR’s compensation shall not exceed SEVENTY-FIVE THOUSAND DOLLARS ($75,000) (hereinafter, the “Fiscal Year 1 Not-to-Exceed Sum”).
• From July 1, 2025 to June 30, 2026, CONTRACTOR’s compensation shall not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000)
(hereinafter, the “Fiscal Year 2 Not-to-Exceed Sum”).
• From July 1, 2026 to June 30, 2027, CONTRACTOR’s compensation shall not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000)
(hereinafter, the “Fiscal Year 3 Not-to-Exceed Sum”).
• In the event the Parties agree to extend the Agreement for the optional one (1) year extension term, from July 1, 2027 to June 30, 2028, CONTRACTOR’s compensation shall not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000) (hereinafter, the “Fiscal Year 4 Not-to-Exceed Sum”).

In the event the Parties desire to extend this Agreement for the additional one (1) year term, the City Council for CITY hereby delegates to the City Manager the authority to approve the extension term and Fiscal Year 4 Not-to-Exceed Sum, provided that any authorization shall be made in writing signed by the City Manager and expressly referencing the City Manager’s delegated authority under this paragraph. Any anticipated changes in excess of the sums the City Manager is authorized to approve under this paragraph must be approved by the City Council before they are incurred, and such City Council approval must be memorialized in the form of a written amendment to this Agreement.

C. CITY shall not withhold applicable federal or state payroll or any other required taxes or other authorized deductions from each payment made to CONTRACTOR.

D. Payment: CITY shall be under no obligation to pay any portion of the Fiscal Year Not-to-Exceed Sums as set forth above, unless and until CITY submits a purchase order for the as-needed Equipment and Services and CONTRACTOR issues an invoice seeking payment for the same. In no event shall CONTRACTOR issue an invoice prior to the delivery to the CITY of the Equipment. CITY shall have thirty (30) calendar days from the receipt of the invoice to make payment for the same.

9. PROHIBITED INTERESTS
CONTRACTOR warrants, represents, and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONTRACTOR, to solicit or secure this Agreement. Further, CONTRACTOR warrants and represents that it has not paid, nor has it agreed to pay, any company or person, other than a bona fide employee working solely for CONTRACTOR, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from Docusign Envelope ID: 01B9EC5C-CCD6-42E9-AA60-4D6A617E5EB1 7 the award or making of this Agreement. For breach or violation of this warranty, CITY shall have the absolute and unfettered right to rescind this Agreement without liability or penalty. For the term of this Agreement, no member, officer, or employee of CITY, during the term of his or her service with CITY, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

10. INDEPENDENT CONTRACTOR
CONTRACTOR will act hereunder as an independent contractor. This Agreement shall not and is not intended to constitute CONTRACTOR as an agent, servant, or employee of CITY and shall not and is not intended to create the relationship of partnership, joint venture or association between CITY and CONTRACTOR.

11. CONFIDENTIALITY
All data, documents, discussion, or other information received by CONTRACTOR from CITY or provided for performance of this Agreement are deemed confidential and shall not be disclosed by CONTRACTOR without prior written consent by CITY. CITY shall grant such consent if disclosure is legally required or necessary to provide the services under this Agreement. All CITY data shall be returned to CITY upon the termination of this Agreement. CONTRACTOR’s covenant under this Section shall survive the termination of this Agreement.

12. CONFLICTS OF INTEREST
CONTRACTOR hereby warrants for itself, its employees, and subcontractors that those persons presently have no interest and shall not obtain any interest, direct or indirect, which would conflict in any manner with the performance of the services contemplated by this Agreement. No person having such conflicting interest shall be employed by or associated with CONTRACTOR in connection with this project.

CONTRACTOR hereby warrants for itself, its employees, and subcontractors that no such person shall engage in any conduct which would constitute a conflict of interest under any CITY ordinance, state law or federal statute. CONTRACTOR agrees that a clause substantially similar to this Section shall be incorporated into any sub-contract that CONTRACTOR executes in connection with the performance of this Agreement.

13. INDEMNIFICATION
A. To the full extent permitted by law, CONTRACTOR shall indemnify, hold harmless and defend CITY, the City Council and the CITY’s elected and appointed officials, officers, agents, employees, attorneys, servants, volunteers, successors and assigns from and against any and all claims, demands, causes of action, liability, losses, costs or expenses for any damage due to death or injury to any person and injury to any property (i) resulting from any reckless or negligent acts, errors or omissions of CONTRACTOR or any of its officers, employees, servants, agents, subcontractors, volunteers or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance of this Agreement; (ii) any defect in the Equipment; (iii) any third party claim alleging that the Equipment infringes upon a valid and enforceable United States patent. Such costs and expenses shall include reasonable Docusign Envelope ID: 01B9EC5C-CCD6-42E9-AA60-4D6A617E5EB1 8 attorneys’ fees incurred by counsel of CITY’S choice. The foregoing duty to indemnify, hold harmless and defend shall not encompass a duty to indemnify, hold harmless or defend resulting from the intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CITY or CITY’s employees. The parties understand and agree that the duty of CONTRACTOR to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. To the extent that the negligence of both is a proximate cause of a claim by a third party against either CONTRACTOR or CITY, then in such event CONTRACTOR and CITY shall, to the maximum extent permitted by law, be responsible for a portion of the liability, including costs and expenses, attributable to its comparative share of the total negligence.

B. CONTRACTOR’s obligations under this or any other provision of this Agreement will not be limited by the provisions of any workers’ compensation act or similar act. CONTRACTOR expressly waives its statutory immunity under such statutes or laws as to CITY, its officers, agents, employees, and volunteers.

C. CONTRACTOR agrees to obtain executed indemnity agreements with provisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance of this Agreement. In the event CONTRACTOR fails to obtain such indemnity obligations for the benefit of CITY, CONTRACTOR agrees to be fully responsible and indemnify, hold harmless and defend CITY, its officers, agents, employees and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged, intentional, reckless, negligent or otherwise wrongful acts, errors or omissions of CONTRACTOR or any of its officers, employees, servants, agents, subcontractors, volunteers or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

D. CITY does not and shall not; waive any rights that it may possess against CONTRACTOR because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense. CONTRACTOR agrees that CONTRACTOR’s covenant under this Section shall survive the termination of this Agreement.

E. CONTRACTOR agrees to pay all required taxes on amounts paid to CONTRACTOR under this Agreement, and to indemnify and hold CITY harmless from any and all taxes, assessments, penalties, and interest asserted against CITY by reason of the independent contractor relationship created by this Agreement. CONTRACTOR shall fully comply with the workers’ compensation laws regarding CONTRACTOR and CONTRACTOR’s employees. CONTRACTOR further agrees to indemnify and hold CITY harmless from any failure of CONTRACTOR to comply with applicable workers’ compensation laws. CITY shall have the right to offset against the amount of any fees due to CONTRACTOR under this Agreement any amount due to CITY from CONTRACTOR as a result of CONTRACTOR’s failure to promptly pay to CITY any reimbursement or indemnification arising under this Section.

Docusign Envelope ID: 01B9EC5C-CCD6-42E9-AA60-4D6A617E5EB1 9 14. INSURANCE
A. CONTRACTOR shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:

1. Commercial General Liability Insurance with limits of One Million Dollars ($1,000,000) for each occurrence and in the aggregate for any personal injury, death, loss, or damage.

2. Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with limits of One Million Dollars ($1,000,000) per accident for bodily injury and property damage.

3. Workers’ Compensation insurance as required by the State of California.

B. CONTRACTOR shall require each of its sub-consultants or sub-contractors to maintain insurance coverage that meets all of the requirements of this Agreement.

C. The policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VII in the latest edition of Best’s Insurance Guide.

D. CONTRACTOR agrees that if CONTRACTOR fails to procure or maintain the insurance required in this Agreement in full force and effect, CITY, following the issuance of a Default Notice and CONTRACTOR’s failure to time cure, may either terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONTRACTOR’S expense, the premium thereon.

E. Prior to commencement of work under this Agreement, CONTRACTOR shall file with CITY’s Risk Manager a certificate or certificates of insurance showing that the insurance policies are in effect and satisfy the required amounts and specifications required pursuant to this Agreement.

F. CONTRACTOR shall provide proof that policies of insurance expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages.

G. The general liability and automobile policies of insurance shall name on the certificate the CITY, its elected officials, officers, agents, employees, attorneys, servants, volunteers, successors and assigns as additional insureds. CONTRACTOR shall notify the CITY thirty (30) days prior to any amendment to the insurances provided for above.

CONTRACTOR agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.

Docusign Envelope ID: 01B9EC5C-CCD6-42E9-AA60-4D6A617E5EB1 10 H. The insurance provided by CONTRACTOR shall be primary to any other coverage available to CITY. Any insurance or self-insurance maintained by CITY, its officers, employees, agents, or volunteers, shall be in excess of CONTRACTOR’s insurance and shall not contribute with it.

I. All insurance coverage provided pursuant to this Agreement shall not prohibit CONTRACTOR, and CONTRACTOR’s employees, agents, subcontractors, or volunteers from waiving the right of subrogation prior to a loss. CONTRACTOR hereby waives all rights of subrogation against CITY.

J. If CONTRACTOR is a Limited Liability Company, general liability coverage must be amended so that the Limited Liability Company and its managers, affiliates, employees, agents, and other persons necessary or incidental to its operation are insureds.

K. Procurement of insurance by CONTRACTOR shall not be construed as a limitation of CONTRACTOR’s liability or as full performance of CONTRACTOR’s duties to indemnify, hold harmless and defend under Section 13 of this Agreement.

L. CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Any amendment to the insurance requirements of this Article shall be memorialized and approved in the form of a written amendment to this Agreement, signed by the Parties. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void or invalid.

15. MUTUAL COOPERATION
A. CITY shall provide CONTRACTOR with all pertinent data, documents, and other requested information as is reasonably available for the proper performance of CONTRACTOR’s services.

B. In the event any claim or action is brought against CITY relating to CONTRACTOR’s performance in connection with this Agreement, CONTRACTOR shall render any reasonable assistance that CITY may require.

16. RECORDS AND INSPECTIONS
CONTRACTOR shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three (3) years. CITY shall have access, without charge, upon reasonable notice, during normal business hours to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings, and activities. This right of inspection shall not extend to the makeup of lump sum prices, day rates, or profit margins.

17. TERMINATION FOR CONVENIENCE; TERMINATION FOR CAUSE
A. CITY may terminate this Agreement and the procurement of the Equipment Docusign Envelope ID: 01B9EC5C-CCD6-42E9-AA60-4D6A617E5EB1 11 as contemplated herein for convenience, without cause and without penalty or liability at any time prior to the issuance of a Notice to Proceed. Such termination for convenience shall be made in writing signed by the City Representative. CONTRACTOR may only terminate this Agreement for cause.

B. In the event either Party fails to perform any duty, obligation, service, or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service, or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) shall occur. For all Events of Default, the Party alleging an Event of Default shall give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which shall specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default shall be cured, which shall not be less than the applicable cure period set forth under subsection 17(B)(2) below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default shall constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement. An Event of Default shall include, but shall not be limited to the following: (i) CONTRACTOR’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (ii) CONTRACTOR’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iii) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONTRACTOR, whether voluntary of involuntary; (iv) CONTRACTOR’s refusal or failure to perform or observe any covenant, condition, obligation or provision of this Agreement; and/or (v) CITY’s discovery that a statement representation or warranty by CONTRACTOR relating to this Agreement is false or erroneous in any material respect, including any statement, representation or warranty set forth in the Equipment Specifications.

1. CONTRACTOR shall cure the following Events of Defaults within the following time periods:
i. Within ten (10) business days of CITY’s issuance of a Default Notice for any failure of CONTRACTOR to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation, or work product which CONTRACTOR is obligated to provide to CITY or CITY’s employees or agents under this Agreement.

Prior to the expiration of the 10-day cure period, CONTRACTOR may submit a written request for additional time to cure the Event of Default upon a showing that CONTRACTOR has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 10-day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds thirty (30) calendar days from the end of the initial 10-day cure period; or ii. Within fifteen (15) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the Docusign Envelope ID: 01B9EC5C-CCD6-42E9-AA60-4D6A617E5EB1 12 expiration of the 15-day cure period, CONTRACTOR may submit a written request for additional time to cure the Event of Default upon a showing that CONTRACTOR has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30-day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds fifteen (15) calendar days from the end of the initial 15-day cure period.

If an Event of Default relates to a material falsehood or misrepresentation set forth in the Equipment Specifications that is not susceptible to a cure, CITY in its sole and absolute discretion may elect to treat the falsehood or misrepresentation as a breach of this Agreement or waive the falsehood or misrepresentation. The foregoing notwithstanding, the prior waiver of a falsehood or misrepresentation as an Event of Default shall not operate as a waiver or any other falsehood or misrepresentation later discovered by CITY.

2. Except as otherwise specified in this Agreement, CITY shall cure any Event of Default asserted by CONTRACTOR within thirty (30) calendar days of CONTRACTOR’s issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 30-day cure period. Prior to the expiration of the 30-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30-day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONTRACTOR shall be cured by CITY within five (5) calendar days from the date of CONTRACTOR’s Default Notice to CITY.

3. CITY, in its sole and absolute discretion, may also immediately suspend CONTRACTOR’s performance under this Agreement (or the performance of any specific task or function performed by CONTRACTOR under this Agreement) pending CONTRACTOR’s cure of any Event of Default by giving CONTRACTOR written notice of CITY’s intent to suspend CONTRACTOR’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default.

Upon such suspension, CONTRACTOR shall be compensated only for those services and tasks which have been rendered by CONTRACTOR to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY shall operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.

4. No waiver of any Event of Default or breach under this Agreement shall constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

Docusign Envelope ID: 01B9EC5C-CCD6-42E9-AA60-4D6A617E5EB1 13 5. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law.

In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONTRACTOR, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONTRACTOR, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONTRACTOR’s breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.

CONTRACTOR shall be liable for all reasonable legal fees plus other commercially reasonable, direct costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement. CONTRACTOR shall be paid for any work satisfactorily performed, including parts and materials specifically ordered/manufactured prior to the date of such termination.

6. In the event CITY is in breach of this Agreement, CONTRACTOR’s sole remedy shall be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONTRACTOR under this Agreement for completed services and tasks. In no event shall CONTRACTOR be entitled to receive more than the amount that would be paid to CONTRACTOR for the full performance of the services required by this Agreement.

7. No waiver of any default or breach under this Agreement shall constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty, or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

18. FORCE MAJEURE
CONTRACTOR shall not be liable for any failure to perform if CONTRACTOR presents acceptable evidence, in CITY’s reasonable judgment, that such failure was due to causes beyond the control and without the fault or negligence of CONTRACTOR. In the event that a FORCE MAJEURE event materially increases the CONTRACTOR’s costs of performance hereunder then CITY shall make an equitable contribution to all Docusign Envelope ID: 01B9EC5C-CCD6-42E9-AA60-4D6A617E5EB1 14 such increased costs of performance to the extent that such costs are not covered by CONTRACTOR’s insurances.

19. NOTICES
All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:

To the City: City of Santa Fe Springs
11710 E. Telegraph Road
Santa Fe Springs, CA 90670
Attn: City Clerk’s Office
To Contractor: LEHR Upfitters OpCo, LLC dba LEHR
9420 Prototype Drive
Reno, NV 89521
Attn: Kelly Palmer, Fleet Sales Manager
(714) 497 - 6243
[email protected]
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, fortyeight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.

20. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY In the performance of this Agreement, CONTRACTOR shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation or other basis prohibited by law.

CONTRACTOR will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.

21. PROHIBITION AGAINST ASSIGNMENT
CONTRACTOR shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without CITY’s prior written consent, which shall not be unreasonably withheld or delayed and any attempt to do so shall be void and of no effect. CITY shall not be obligated or liable under this Agreement to any party other than CONTRACTOR. CITY shall not assign this CONTRACT without CONTRACTOR’s prior written consent, which shall not be unreasonably withheld or delayed.

22. ATTORNEY’S FEES
In the event that CITY or CONTRACTOR commences any legal action or Docusign Envelope ID: 01B9EC5C-CCD6-42E9-AA60-4D6A617E5EB1 15 proceeding to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to recover its costs of suit, including reasonable attorneys’ fees.

23. ENTIRE AGREEMENT
All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. Except as expressly provided in this Agreement or its Exhibits, in the event of any conflict or inconsistency between the express provisions of this Agreement and provisions of any document incorporated by reference, the provisions of this Agreement shall prevail and control. This instrument contains the entire Agreement between CITY and CONTRACTOR with respect to the subject matter herein. No other prior oral or written agreements are binding on the parties. Any modification of this Agreement will be effective only if it is in writing and executed by CITY and CONTRACTOR.

24. GOVERNING LAW; JURISDICTION
This Agreement shall be governed by and construed in accordance with the laws of the State of California. In the event of litigation between the parties, venue in State trial courts shall lie exclusively in Los Angeles County. In the event of litigation in a United States District Court, exclusive venue shall lie in the Central District of California.

25. SEVERABILITY
Wherever possible, each provision of this Agreement shall be interpreted in such a manner as to be valid under applicable law. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force and effect.

26. AMENDMENT; MODIFICATION
No amendment, modification or supplement of this Agreement shall be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval.

The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver shall be void and invalid.

27. CAPTIONS
The captions used in this Agreement are solely for reference and the convenience of the parties. The captions are not a part of the Agreement and in no way bind, limit, or describe the scope or intent of any provision, and shall have no effect upon the construction or interpretation of any provision herein.

28. EXECUTION
This Agreement shall be executed in three (3) original counterparts each of which shall be of equal force and effect. No handwritten or typewritten amendment, modification, or supplement to any one counterpart shall be valid or binding unless made to all three counterparts in conformity with Section 26, above. One fully executed original Docusign Envelope ID: 01B9EC5C-CCD6-42E9-AA60-4D6A617E5EB1 16 counterpart shall be delivered to CONTRACTOR and the two remaining counterparts shall remain with the CITY for archiving and day-to-day reference by the department responsible for administering the Agreement on the CITY’s behalf. (SIGNATURES ON NEXT PAGE)
Docusign Envelope ID: 01B9EC5C-CCD6-42E9-AA60-4D6A617E5EB1 17 IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

CITY OF SANTA FE SPRINGS: LEHR UPFITTERS OpCo, LLC
dba LEHR.:

By: ____________________________
City Manager
Date:__________________________
By:______________________________
Name: Daniel Hamm, CEO
Date:____________________________
Attest: _________________________
Fernando Munoz, City Clerk

APPROVED AS TO FORM
By: ____________________________
Rick Olivares, City Attorney
Docusign Envelope ID: 01B9EC5C-CCD6-42E9-AA60-4D6A617E5EB1 18 EXHIBIT “A”

CONTRACTOR NOTICE
Docusign Envelope ID: 01B9EC5C-CCD6-42E9-AA60-4D6A617E5EB1

MEMORANDUM

PROCUREMENT SERVICES DIVISION
County of Placer
TO: Honorable Board of Supervisors DATE: July 9, 2024
FROM: Daniel Chatigny, County Executive Officer
BY: Jon Manning, Purchasing Manager
SUBJECT: Emergency Response Vehicle Equipment and Installation Services – Stommel Inc. dba Lehr Auto Electric

ACTION REQUESTED

1. Approve an amendment to Supplier Contract SCN106312 with Stommel Inc. dba Lehr Electric (a California corporation) for the purchase of emergency response vehicle equipment, components, and installation services on an as-needed basis on behalf of the Placer County Sheriff’s Office, District Attorney’s Office, Probation Department, and Placer County Fire in the maximum amount of $400,000.00 for a new maximum amount of $775,000.00 through September 30, 2024.

2. Approve the option to renew the contract on a year-to-year basis for two (2) additional one-year terms in the maximum amount of $500,000 per year.

3. Authorize change orders up to a maximum amount of $50,000 annually, consistent with Placer County Procurement Policy.

4. Authorize the Purchasing Manager to sign all required documents subject to departmental concurrence and available funding.

BACKGROUND
The Placer County Sheriff’s Office, District Attorney’s Office, Probation Department, and Placer County Fire require an annual agreement for the purchase of emergency response vehicle equipment, components, and installation services on an as-needed basis to support the departments’ fleet maintenance operations.

On September 24, 2019, your Board approved the award of Bid No. 20000 to Lehr Auto Electric for the purchase of patrol vehicle equipment, components, and installation services on an asneeded basis to support the department’s fleet maintenance operations. Your Board also approved the option to renew the agreement for four additional one-year renewal terms. On July 25, 2023, your Board approved the renewal of the Supplier Contract with Lehr Auto Electric in the amount of $375,000 for the term of October 1, 2023 to September 30, 2024.

During the contract period, the Placer County Sheriff’s Office (PCSO) received an order for vehicles that were not expected to be delivered until September 2024. While the necessary build parts will likely be purchased in FY 2024-25, the part orders required for these buildouts will exceed the amount remaining on the current agreement. PCSO estimates that an additional $400,000 is needed to sufficiently pay for services to be performed through the end of the 125
Docusign Envelope ID: 01B9EC5C-CCD6-42E9-AA60-4D6A617E5EB1 Honorable Board of Supervisors
July 9, 2024
Emergency Response Vehicle Equipment and Installation Services – Stommel Inc. dba Lehr Auto Electric