ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
proclaim the existence or threatened existence of a local emergency and to designate responsibility for managing emergency operations.
In accordance with local ordinance and standard emergency management practice, the City Manager serves as the Director of Emergency Services, charged with the coordination of all emergency functions, including the implementation of the City’s Emergency Operations Plan, coordination of mutual aid, and direction of City resources.
ANALYSIS
The purpose of this resolution is to formally proclaim and reaffirm the role of the City Manager as the Director of Emergency Services whenever a local emergency exists or is threatened.
DISCUSSION
This designation ensures clear leadership, operational control, and compliance with federal and state emergency management protocols. Such designation is also important for the timely execution of emergency declarations, procurement actions, public communications, and coordination with the Los Angeles County Office of Emergency Management and the California Office of Emergency Services (Cal OES).
SUMMARY/NEXT STEPS
It is requested that the City Council approve the formal adoption of this resolution as it aligns with best practices for emergency management, ensures legal compliance, and strengthens the City’s preparedness posture. The designation of the City Manager as Director of Emergency Services is an essential step in effectively managing emergency operations and protecting public safety.
ATTACHMENT(S):
A. Resolution No. 9974
B. OES-FPD-130 (Designation of Applicant’s Agent Resolution For Non-State Agencies) APPROVED:
ITEM NO.:
CITY OF SANTA FE SPRINGS
RESOLUTION NO. 9974
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS
DESIGNATING AUTHORIZED AGENTS FOR DISASTER FINANCIAL ASSISTANCE
AND GRANT PROGRAMS ADMINISTERED BY THE STATE OF CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES
WHEREAS, the State of California Governor' s Office of Emergency Services (CalOES) administers Federal and state financial assistance for Federally-declared disasters and various grant programs for hazard mitigation and reduction, disaster preparedness, emergency assistance and disaster relief; and WHEREAS, CalOES requires that agencies receiving financial assistance and grants administered by CalOES, including Hazard Mitigation Grant Program (HMGP) funds, designate the agency officials authorized to execute various assurances and agreements related to such financial assistance; and
WHEREAS, on ______________, 20___, the City Council of the City of Santa Fe Springs (“City Council”) designated the City Manager, the Fire Chief, or the Director of Public Works as the City of Santa Fe Springs’ (“City’) Authorized Agent(s) by submitting a “Designation of Applicant’s Agent Resolution for Non-State Agencies” Form 130 to CalOES; and
WHEREAS, Cal OES requires an updated Authorized Agent form in order for the City to receive reimbursement through the FEMA Public Assistance Program; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS AS FOLLOWS:
Section 1. The City Council finds and determines that the foregoing recitals of fact are true and correct.
Section 2. The City Council hereby authorizes the City Manager, Fire Chief, and Public Works Director to execute for and on behalf of the City of Santa Fe Springs, a public entity established under the laws of the State of California, this application and to file it with the California Governor' s Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following:
• Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre- Disaster Mitigation Program (LPDM), under Public Law 93- 288 as amended by the Robert T. Stafford Disaster Relief APPROVED:
ITEM NO.:
and Emergency Assistance Act of 1988, and/ or state financial assistance under the California Disaster Assistance Act.
• Flood Mitigation Assistance Program (FMA), under Section 1366 of the National Flood Insurance Act of 1968.
• National Earthquake Hazards Reduction Program (NEHRP) 42 U. S. Code § 7704 (b)(2)(A)(ix) and 42 U. S. Code § 7704 (b)(2)(B) National Earthquake Hazards Reduction Program, and also, The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub.
L. No. 115- 141.
• California Early Earthquake Warning (CEEW) under CA Gov Code— Gov, Title 2, Div. 1, Chapter 7, Article 5, Sections 8587. 8, 8587. 11, 8587. 12.
Section 3. City of Santa Fe Springs hereby authorizes its Authorized Agents to provide to the Governor' s Office of Emergency Services for all matters pertaining to such state disaster assistance, the assurances and agreements required.
Section 4. This resolution is a universal resolution and is effective for all open and future disasters/grants declared up to three (3) years following the date of approval.
Section 5. The City Clerk shall certify to the passage and adoption of this Resolution and this Resolution shall be published as required by law and shall take effect as provided.
PASSED AND ADOPTED, this ____ of ___________, 2025, by the City Council of the City of Santa Fe Springs by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
William K. Rounds, Mayor
ATTEST:
______________________________________
Fernando Muñoz, CMC, Deputy City Clerk
DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES
BE IT RESOLVED BY THE OF THE
(Governing Body) (Name of Applicant)
THAT , OR
(Title of Authorized Agent)
, OR
(Title of Authorized Agent)
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the , (Name of Applicant)
a public entity established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following:
- Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM), under - Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
- Flood Mitigation Assistance Program (FMA), under Section 1366 of the National Flood Insurance Act of 1968.
- National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b) ((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141 - California Early Earthquake Warning (CEEW) under CA Gov Code – Gov, Title 2, Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.11, 8587.12 That the , a public entity established under the
(Name of Applicant)
laws of the State of California, hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required.
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
Cal OES ID No: _____________
Rev. 10-2022 Page 1 of 4 OES-FPD-130
Please check the appropriate box below
This is a universal resolution and is effective for all open and future disasters/grants declared up to three (3) years following the date of approval.
This is a disaster/grant specific resolution and is effective for only disaster/grant number(s):
Passed and approved this __day of , 20
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
CERTIFICATION
I, , duly appointed and of
(Name) (Title)
, do hereby certify that the above is a true and
(Name of Applicant)
correct copy of a resolution passed and approved by the (Governing Body)
of the on the day of , 20 .
(Name of Applicant)
(Signature) (Title)
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
Rev. 10-2022 Page 2 of 4 OES-FPD-130
Cal OES Form 130 Instructions
A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted resolution is older than three (3) years from the last date of approval, is invalid, or has not been submitted.
When completing the Cal OES Form 130, Applicants should fill in the blanks on pages 1 and 2. The blanks are to be filled in as follows:
Resolution Section:
Governing Body: This is the group responsible for appointing and approving the Authorized Agents.
Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.
Name of Applicant: The public entity established under the laws of the State of California.
Examples include: School District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.
Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the California Governor’s Office of Emergency Services regarding grants for which they have applied.
There are two ways of completing this section:
1. Titles Only: The titles of the Authorized Agents should be entered here, not their names. This allows the document to remain valid if an Authorized Agent leaves the position and is replaced by another individual. If “Titles Only” is the chosen method, this document must be accompanied by either a cover letter naming the Authorized Agents by name and title, or the Cal OES AA Names document. The supporting document can be completed by any authorized person within the Agency (e.g., administrative assistant, the Authorized Agent, secretary to the Director). It does not require the Governing Body’s signature.
2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document, or their title changes.
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
Rev. 10-2022 OES-FPD-130 Page 3 of 4
Checking Universal or Disaster-Specific Box: A Universal resolution is effective for all past disasters and for those declared up to three (3) years following the date of approval. Upon expiration it is no longer effective for new disasters, but it remains in effect for disasters declared prior to expiration. It remains effective until the disaster goes through closeout unless it is superseded by a newer resolution.
Governing Body Representative: These are the names and titles of the approving Board Members.
Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents. A minimum of three (3) approving board members must be listed. If less than three are present, meeting minutes must be attached in order to verify a quorum was met.
Certification Section:
Name and Title: This is the individual in attendance who recorded the creation and approval of this resolution.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member. If a person holds two positions (such as City Manager and Secretary to the Board) and the City Manager is to be listed as an Authorized Agent, then that person could sign the document as Secretary to the Board (not City Manager) to eliminate “Self-Certification.”
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
Rev. 10-2022 Page 4 of 4 OES-FPD-130