Agenda packet, first session — Santa Fe Springs City Council, August 19, 2025 (part 1 of 5)

Agenda

08.19.2025 - CITY COUNCIL AGENDA.PDF
Meeting Materials
AUGUST 19, 2025, MEETING VIDEO

08.19.2025 AGENDA PACKET.PDF

1. Documents:

2. Documents:

CITY OF SANTA FE SPRINGS

MEETINGS OF THE PUBLIC FINANCING AUTHORITY,

WATER UTILITY AUTHORITY, HOUSING SUCCESSOR,

SUCCESSOR AGENCY, AND CITY COUNCIL
AGENDA
TUESDAY, AUGUST 19, 2025
AT 5:00 P.M.

CITY HALL COUNCIL CHAMBERS
11710 TELEGRAPH ROAD
SANTA FE SPRINGS, CA 90670

CITY COUNCIL
William K. Rounds, Mayor
Joe Angel Zamora, Mayor Pro Tem
Annette Rodriguez, Councilmember
Juanita Martin, Councilmember
John M. Mora, Councilmember

CITY MANAGER CITY ATTORNEY
René Bobadilla, P.E. Rick Olivarez

CITY STAFF
Assistant City Manager Nicholas Razo
Fire Chief Chad Van Meeteren
Police Chief Aviv Bar
Director of Community Development Cuong Nguyen
Director of Community Services Maricela Balderas
Director of Finance Julio Morales
Director of Parks & Recreation Gus Hernandez
Director of Police Services Arlene Salazar
Director of Public Works James Enriquez
City Clerk Fernando N. Muñoz
August 19, 2025: City Council Meeting Page 2 of 12

NOTICES
This City Council Meeting (“Council”) will be held in person and will meet at City Hall – City Council Chambers, 11710 E. Telegraph Road, Santa Fe Springs, California. The meeting will be live streamed on the City’s YouTube Channel and can be accessed on the City’s website via the following link:
https://santafesprings.gov/city_council/city_council_meetings/index.php Americans with Disabilities Act: In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s Office. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

SB 1439: Effective January 1, 2025, City Council Members are subject to SB 1439 and cannot participate in certain decisions for a year after accepting campaign contributions of more than $500 from an interested person. The Council Member would need to disclose the donation and abstain from voting.

Public Comments: The public is encouraged to address City Council on any matter listed on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council on the day of the meeting, please fill out a speaker card provided at the door and submit it to City Clerk staff. You may also submit comments in writing by sending them to the City Clerk's Office at [email protected]. All written comments received by 12:00 p.m. the day of the City Council Meeting will be distributed to the City Council and made a part of the official record of the meeting. Written comments will not be read at the meeting, only the name of the person submitting the comment will be announced. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

Council Meeting Start Times: If there is a closed session or study session scheduled on the agenda, the regular meeting shall be scheduled to start at 5:00 p.m. and open session shall start at 6:00 p.m. If there is no closed session or study session scheduled on the agenda, the regular meeting shall be scheduled to start at 6:00 p.m.

Please Note: Staff reports and supplemental attachments are available for inspection online and at the office of the City Clerk in City Hall, during regular business hours 7:30 a.m. – 5:30 p.m., Monday – Thursday. Telephone: (562) 868-0511.

August 19, 2025: City Council Meeting Page 3 of 12

CALL TO ORDER

ROLL CALL

PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, the general public may address the City Council on closed session items only.

Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the City Council.

CITY COUNCIL

1. CLOSED SESSION

THREAT TO PUBLIC SERVICES OR FACILITIES
(Pursuant to Government Code Section 54957)
Consultation with: René Bobadilla, City Manager

2. CLOSED SESSION
CONFERENCE WITH LABOR NEGOTIATORS: One Matter
(Pursuant to California Government Code Section 54957.6) Agency Designated Representatives: City Manager
Employee organizations: Santa Fe Springs City Employees’ Association

3. CLOSED SESSION
CONFERENCE WITH LEGAL – ANTICIPATED LITIGATION
(Pursuant to Government Code Sections 54956.9(d)(2) and 54569(e)(1)): Three Matters

SUCCESSOR AGENCY

4. CLOSED SESSION

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Pursuant to Government Code Section 54956.8)
Property: APNs: 8011-018-900, -901, -902, -903, -904, -905, -906, AND 8011-019- 911 (MC&C III)
Agency negotiator: René Bobadilla, City Manager and Cuong Nguyen, Director of Community Development
Negotiation parties: Inland Kenworth (U.S.) Inc.

Under negotiation: Lease price and terms related to interests in real property

CLOSED SESSION REPORT
REGULAR SESSION – BEGINNING AT 6:00 P.M.

INVOCATION
August 19, 2025: City Council Meeting Page 4 of 12

PLEDGE OF ALLEGIANCE

INTRODUCTIONS

PRESENTATIONS

5. STUDENT RECOGNITION FOR BOXCAR MURAL SUBMISSIONS
(COMMUNITY SERVICES)

6. RECOGNITION OF SANTA FE SPRINGS HOME BEAUTIFICATION AWARDS (COMMUNITY SERVICES)

7. ECONOMIC DEVELOPMENT OPPORTUNITIES PLAN
(COMMUNITY DEVELOPMENT)

CHANGES TO AGENDA

PUBLIC COMMENTS ON NON-AGENDA & NON-PUBLIC HEARING AGENDA ITEMS At this time, the general public may address the City Council on both non-agenda and nonpublic hearing agenda items. Comments relating to public hearing items will be heard during the public hearing. Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the City Council.

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST

PUBLIC HEARING

8. RESOLUTION NO. 9976 – AUTHORIZING TO EXECUTE ALL DOCUMENTS NECESSARY TO RECEIVE AND ADMINISTER YEAR 5 PERMANENT LOCAL

HOUSING ALLOCATION (PLHA) PROGRAM FUNDING (POLICE SERVICES) RECOMMENDATION: It is recommended that the City Council:
1) Open the Public Hearing; and
2) Receive any comments from the public wishing to speak on this matter and thereafter close the Public Hearing; and
3) Adopt Resolution No. 9976 (Attachment “A”), authorizing the allocation of Year 5 PLHA funds on two programs assisting families and individuals in Santa Fe Springs experiencing homelessness with (1) residential rental assistance and (2) rapid re-housing with the following allocations (Attachment “C”):
i. Residential Rental Assistance Program: $33,893
ii. Rapid Re-Housing Program: $25,000
August 19, 2025: City Council Meeting Page 5 of 12
Total Year 5 PHLA Budget: $58,893
4) Appropriate $58,893 into FY25-26 Fiscal Year Budget and establish a nongeneral fund Activity Detail Budget and special revenue account; and 5) Authorize the City Manager to execute a reimbursement contract with City Attorney approval; and
6) Take such additional, related action that may be desirable.

9. RESOLUTION NO. 9967 – FULL STREET VACATION OF TWO PUBLIC RIGHTOF-WAY EASEMENTS AT THE SOUTHEASTERN CORNER OF CARMENITA

ROAD AND EXCELSIOR DRIVE AND A PORTION OF FREEWAY DRIVE (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Find and determine that the portion of Carmenita Road, south of Excelsior Drive, and the portion of Freeway Drive, north of the Carmenita I-5 offramp, as described in the City Engineer’s Report and in Attachment A, are no longer needed as public rights-of-way (“ROW”) and are unnecessary for present or prospective public use; and
2) Find that the street vacation does not qualify as a “project” under CEQA; and 3) Conduct the public hearing and adopt Resolution No. 9967, ordering the vacation of a portion of Carmenita Road, south of Excelsior Drive, and a portion of Freeway Drive, north of the Carmenita I-5 offramp; and
4) Authorize the City Manager or designee to determine title to the land so vacated and, if title is in the City’s name, execute a quitclaim deed to the adjacent property owners; and
5) Take such additional, related action that may be desirable.

OLD BUSINESS

10. BOX CAR MURAL SELECTION (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Review the (5) five Box Car Mural designs, presented by Artists Ivo Vergara, an international visual artist and Artist Rachel Lofthouse of Phoenix Design Company and select (1) one to be installed on the Heritage Park train box car; and 2) Take such additional, related, action that may be desirable.

August 19, 2025: City Council Meeting Page 6 of 12
REGULAR BUSINESS – NONE

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a Councilmember wishes to discuss should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.

PUBLIC FINANCING AUTHORITY

11. MINUTES OF THE JULY 1, 2025 PUBLIC FINANCING AUTHORITY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Approve the minutes as submitted.

12. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED

THROUGH THE CITY OF SANTA FE SPRINGS PUBLIC FINANCING AUTHORITY (PFA) (FINANCE)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Receive and file the report.

WATER UTILITY AUTHORITY

13. MINUTES OF THE JULY 1, 2025 WATER UTILITY AUTHORITY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Approve the minutes as submitted.

14. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED

THROUGH THE CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY (WUA) (FINANCE)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Receive and file the report.

HOUSING SUCCESSOR

15. MINUTES OF THE JULY 1, 2025 HOUSING SUCCESSOR MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Housing Successor:

August 19, 2025: City Council Meeting Page 7 of 12
1) Approve the minutes as submitted.

SUCCESSOR AGENCY

16. MINUTES OF THE JULY 1, 2025 SUCCESSOR AGENCY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Successor Agency:
1) Approve the minutes as submitted.

CITY COUNCIL

17. MINUTES OF THE JULY 1, 2025 CITY COUNCIL MEETINGS (CITY CLERK) RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.

18. ON-CALL TREE MAINTENANCE SERVICES – AWARD OF CONTRACT FOR RFB NO. 25-1 (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Accept the proposal from West Coast Arborists, Inc. in response to RFB No. 25- 1 for On-Call Tree Maintenance Services; and
2) Award a contract to West Coast Arborists, Inc. from Anaheim, California for OnCall Tree Maintenance Services for an annual fee not-to-exceed $350,000; and 3) Authorize the City Manager to execute the agreement with West Coast Arborists, Inc.; and
4) Take such additional, related, action that may be desirable.

19. RESIDENTIAL STREET IMPROVEMENT 2024-2025 – FINAL PAYMENT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Final Payment to Toro Enterprises, Inc. of Oxnard, California for $1,718,468.68 (Less 5% Retention); and
2) Approve the final contract amount with Toro Enterprises, Inc. in the amount of $6,615,744.70; and
August 19, 2025: City Council Meeting Page 8 of 12
3) Take such additional, related action that may be desirable.

20. SHOEMAKER AVENUE AND BROADWAY AVENUE STREET IMPROVEMENT –

FINAL PAYMENT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Final Payment to Sequel Contractors, Inc. of Santa Fe Springs, California for $312,413 (Less 5% Retention); and
2) Approve the final contract amount with Sequel Contractors, Inc. in the amount of $971,328; and
3) Authorize the Director of Public Works to execute Contract Change Order Nos. 1 - 4 in an aggregate amount of $159,485; and
4) Appropriate $20,000 from Measure SFS funds to the Shoemaker Avenue and Broadway Avenue Street Improvement Project (Account No. PW230504); and 5) Take such additional, related action that may be desirable.

21. STREET LIGHT LED CONVERSION PROJECT – CHANGE ORDER APPROVAL (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the City Manager to execute Contract Change Order No. 1 in the amount of $44,000 and Contract Change Order No. 2 in the amount of $79,730 with Yunex, LLC, for additional work in an aggregate amount of $123,730; and 2) Take such additional and related action as may be desirable.

22. INTRODUCTION OF ORDINANCE NO. 1161 – DISSOLVING THE TRAFFIC COMMISSION AND REPEALING SECTIONS 70.40 THROUGH 70.44 OF CHAPTER 70 (GENERAL PROVISIONS) OF TITLE VII (TRAFFIC CODE) OF THE

SANTA FE SPRINGS MUNICIPAL CODE (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Introduce by title only and waive further reading of Ordinance No. 1161:

AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS DISSOLVING THE TRAFFIC COMMISSION AND REPEALING SECTIONS 70.40 THROUGH 70.44 OF CHAPTER 70 (GENERAL PROVISIONS) OF TITLE VII (TRAFFIC CODE) OF THE SANTA FE SPRINGS MUNICIPAL CODE; and
2) Take such additional, related, action that may be desirable.

August 19, 2025: City Council Meeting Page 9 of 12

23. FLEET MAINTENANCE SERVICES – AWARD OF CONTRACT TO PCAM LLC (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Award a piggyback contract to PCAM LLC of Commerce, CA in an annual not-toexceed amount of $450,000 for fleet maintenance services in accordance with Santa Fe Springs Municipal Code §34.18; and
2) Authorize the City Manager to execute the agreement with PCAM LLC; and 3) Take such additional, related, action that may be desirable.

24. PROFESSIONAL SERVICES AGREEMENT WITH THE ARROYO GROUP FOR

PREPARATION OF THE DOWNTOWN SPECIFIC PLAN
(COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the award of RFP 25-13 to The Arroyo Group for the Downtown Specific Plan; and
2) Approve a Professional Services Agreement between the City of Santa Fe Springs and The Arroyo Group; and
3) Authorize the City Manager to finalize, execute and act as the City Representative for the Professional Services Agreement with The Arroyo Group; and 4) Determine that the action is categorically exempt pursuant to the California Environmental Quality Act (CEQA) (Pub. Res. Code § 21000 et seq.); and 5) Take such additional, related action that may be desirable.

25. APPROVE AND ADOPT THE 2025 CITY OF SANTA FE SPRINGS ECONOMIC

DEVELOPMENT OPPORTUNITIES PLAN (EDOP)
(COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Review, approve and adopt the 2025 City of Santa Fe Springs Economic Development Opportunities Plan (EDOP), as prepared by Kosmont Companies; 2) Direct staff to begin implementing priority action items identified in the EDOP; and 3) Take such additional, related action that may be desirable.

August 19, 2025: City Council Meeting Page 10 of 12

26. AMENDMENT NO. 1 TO AGREEMENT WITH LISA WISE CONSULTING (COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the City Manager to execute Amendment No. 1 to the agreement with Lisa Wise Consulting (Lisa Wise) to expand the scope of work to include reviewing and making recommendations regarding the City’s industrial design objective standards in an amount that shall not exceed $42,275; and 2) Authorize the City Manager to take any additional, related action(s) that may be desirable.

27. APPROVAL OF AN EXCLUSIVE NEGOTIATION AGREEMENT WITH INLAND KENWORTH INC. FOR THE DEVELOPMENT OF A MEDIUM AND HEAVY-DUTY

TRUCK DEALERSHIP (COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Exclusive Negotiation Agreement (ENA) between the City of Santa Fe Springs and Inland Kenworth Inc., for the potential purchase and development of a medium- and heavy-duty truck dealership within the City limits; 2) Authorize the City Manager to execute the ENA in substantially the form presented, with such minor modifications as approved by the City Attorney; and 3) Take such additional, related action that may be desirable.

28. ART IN PUBLIC PLACES FY 2025-26 ART EDUCATION GRANT PROGRAM

AWARDS (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the FY 2025-26 award distribution of $66,911.45, as recommended by the Heritage Arts Advisory Committee (HAAC), to fund the Art Education Grant Program recipients.
2) Take such additional, related, action that may be desirable.

29. APPROVAL OF TRANSPORTATION SERVICES AGREEMENT WITH PCAM, LLC (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 9975 approving a cooperative contract services agreement with PCAM, LLC dba Parking Company of America in the amount of $672,900 for August 19, 2025: City Council Meeting Page 11 of 12
the management and operations of the City’s Dial-A- Ride (DAR) services in accordance with Santa Fe Springs Municipal Code §34.18; and 2) Authorize the City Manager to execute the contract agreement with PCAM, LLC dba Parking Company of America (PCAM); and
3) Appropriate $672,900 from the Transit Budget Account No. 10105850 for DAR operations; and
4) Take such additional, related, action that may be desirable.

30. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH VASQUEZ &

COMPANY LLP FOR FINANCIAL AUDIT SERVICES (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the City Manager to execute a Professional Services Agreement with Vasquez & Company LLP for server upgrades required for Financial Audit Services in the amount of $227,694 through June 30, 2027; and 2) Authorize the City Manager, at their discretion, to execute extension options for Year 4 and Year 5 in an additional amount that shall not exceed $159,487; and 3) Take such additional, related action that may be desirable.

31. TREASURER’S REPORT OF INVESTMENTS FOR THE QUARTER ENDING JUNE 30, 2025 (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Receive and file the report.

32. APPROVE AWARD OF PROFESSIONAL SERVICES AGREEMENT WITH AP

TRITON, LLC, TO PROVIDE PROFESSIONAL CONSULTATION SERVICES TO

THE CITY OF SANTA FE SPRINGS FIRE DEPARTMENT (FIRE)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the award of a Professional Services Agreement (PSA) with AP Triton, LLC, as a sole source provider, to provide professional consulting services for the City’s Response to Request for Proposals (RFP): Ambulance Service: Response to Los Angeles County’s RFP; and
2) Adopt a Resolution to waive the City’s competitive bidding process with AP Triton, LLC, with respect to this PSA; and
August 19, 2025: City Council Meeting Page 12 of 12
3) Authorize the City Manager to execute the PSA and any subsequent amendments, subject to approval by the City Attorney as to form; and 4) Take such additional, related, action that may be desirable.

33. REGIONAL TRAINING GROUP CIVILIAN ASSISTANT PLANNING COORDINATOR (PART TIME): AWARD OF CONTRACT (FIRE)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the City Manager to enter into a Professional Services Agreement with Fire Support Services, LLC and award a contract for the part-time Regional Training Group Civilian Assistant Planning Coordinator position, funded through the 2023, 2024, and 2025 State Homeland Security Program grants; and 2) Take such additional, related, action that may be desirable.

34. ADOPTION OF RESOLUTION PROCLAIMING THE CITY MANAGER TO ACT AS

THE DIRECTOR OF EMERGENCY SERVICES DURING THE EXISTENCE OR

THREATENED EXISTENCE OF A LOCAL EMERGENCY (FIRE)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt the attached Resolution proclaiming the City Manager to act as the Director of Emergency Services during the existence or threatened existence of a local emergency, in accordance with California Government Code Section 8630 and Chapter 26 of the Santa Fe Springs Municipal Code; and
2) Take such additional, related, action that may be desirable.

APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS
COUNCIL COMMENTS/AB1234 COUNCIL CONFERENCE REPORTING
Council member announcements; requests for future agenda items; conference/meetings reports. Members of the City Council will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).

ADJOURNMENT
I, Fernando N. Muñoz, City Clerk for the City of Santa Fe Springs hereby certify that a copy of this agenda has been posted no less than 72 hours at the following locations; City’s website at www.santafesprings.gov; Santa Fe Springs City Hall, 11710 Telegraph Road; Santa Fe Springs City Library, 11700 Telegraph Road; and the Town Center Plaza (Kiosk), 11740 Telegraph Road.

CITY OF SANTA FE SPRINGS

MEETINGS OF THE PUBLIC FINANCING AUTHORITY,

WATER UTILITY AUTHORITY, HOUSING SUCCESSOR,

SUCCESSOR AGENCY, AND CITY COUNCIL
AGENDA
TUESDAY, AUGUST 19, 2025
AT 5:00 P.M.

CITY HALL COUNCIL CHAMBERS
11710 TELEGRAPH ROAD
SANTA FE SPRINGS, CA 90670

CITY COUNCIL
William K. Rounds, Mayor
Joe Angel Zamora, Mayor Pro Tem
Annette Rodriguez, Councilmember
Juanita Martin, Councilmember
John M. Mora, Councilmember

CITY MANAGER CITY ATTORNEY
René Bobadilla, P.E. Rick Olivarez

August 19, 2025: City Council Meeting Page 3 of 12

CALL TO ORDER

ROLL CALL

PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, the general public may address the City Council on closed session items only.

CITY COUNCIL

1. CLOSED SESSION

THREAT TO PUBLIC SERVICES OR FACILITIES
(Pursuant to Government Code Section 54957)
Consultation with: René Bobadilla, City Manager

3. CLOSED SESSION
CONFERENCE WITH LEGAL – ANTICIPATED LITIGATION
(Pursuant to Government Code Sections 54956.9(d)(2) and 54569(e)(1)): Three Matters

SUCCESSOR AGENCY

4. CLOSED SESSION

Under negotiation: Lease price and terms related to interests in real property

CLOSED SESSION REPORT
REGULAR SESSION – BEGINNING AT 6:00 P.M.

INVOCATION
August 19, 2025: City Council Meeting Page 4 of 12

PLEDGE OF ALLEGIANCE

INTRODUCTIONS

PRESENTATIONS

5. STUDENT RECOGNITION FOR BOXCAR MURAL SUBMISSIONS
(COMMUNITY SERVICES)

6. RECOGNITION OF SANTA FE SPRINGS HOME BEAUTIFICATION AWARDS (COMMUNITY SERVICES)

7. ECONOMIC DEVELOPMENT OPPORTUNITIES PLAN
(COMMUNITY DEVELOPMENT)

CHANGES TO AGENDA

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST

PUBLIC HEARING

8. RESOLUTION NO. 9976 – AUTHORIZING TO EXECUTE ALL DOCUMENTS NECESSARY TO RECEIVE AND ADMINISTER YEAR 5 PERMANENT LOCAL

9. RESOLUTION NO. 9967 – FULL STREET VACATION OF TWO PUBLIC RIGHTOF-WAY EASEMENTS AT THE SOUTHEASTERN CORNER OF CARMENITA

OLD BUSINESS

August 19, 2025: City Council Meeting Page 6 of 12
REGULAR BUSINESS – NONE

PUBLIC FINANCING AUTHORITY

11. MINUTES OF THE JULY 1, 2025 PUBLIC FINANCING AUTHORITY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Approve the minutes as submitted.

12. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED

THROUGH THE CITY OF SANTA FE SPRINGS PUBLIC FINANCING AUTHORITY (PFA) (FINANCE)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Receive and file the report.

WATER UTILITY AUTHORITY

13. MINUTES OF THE JULY 1, 2025 WATER UTILITY AUTHORITY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Approve the minutes as submitted.

14. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED

THROUGH THE CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY (WUA) (FINANCE)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Receive and file the report.

HOUSING SUCCESSOR

15. MINUTES OF THE JULY 1, 2025 HOUSING SUCCESSOR MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Housing Successor:

August 19, 2025: City Council Meeting Page 7 of 12
1) Approve the minutes as submitted.

SUCCESSOR AGENCY

16. MINUTES OF THE JULY 1, 2025 SUCCESSOR AGENCY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Successor Agency:
1) Approve the minutes as submitted.

CITY COUNCIL

17. MINUTES OF THE JULY 1, 2025 CITY COUNCIL MEETINGS (CITY CLERK) RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.

20. SHOEMAKER AVENUE AND BROADWAY AVENUE STREET IMPROVEMENT –

22. INTRODUCTION OF ORDINANCE NO. 1161 – DISSOLVING THE TRAFFIC COMMISSION AND REPEALING SECTIONS 70.40 THROUGH 70.44 OF CHAPTER 70 (GENERAL PROVISIONS) OF TITLE VII (TRAFFIC CODE) OF THE

SANTA FE SPRINGS MUNICIPAL CODE (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Introduce by title only and waive further reading of Ordinance No. 1161:

August 19, 2025: City Council Meeting Page 9 of 12

24. PROFESSIONAL SERVICES AGREEMENT WITH THE ARROYO GROUP FOR

25. APPROVE AND ADOPT THE 2025 CITY OF SANTA FE SPRINGS ECONOMIC

August 19, 2025: City Council Meeting Page 10 of 12

27. APPROVAL OF AN EXCLUSIVE NEGOTIATION AGREEMENT WITH INLAND KENWORTH INC. FOR THE DEVELOPMENT OF A MEDIUM AND HEAVY-DUTY

28. ART IN PUBLIC PLACES FY 2025-26 ART EDUCATION GRANT PROGRAM

30. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH VASQUEZ &

31. TREASURER’S REPORT OF INVESTMENTS FOR THE QUARTER ENDING JUNE 30, 2025 (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Receive and file the report.

32. APPROVE AWARD OF PROFESSIONAL SERVICES AGREEMENT WITH AP

TRITON, LLC, TO PROVIDE PROFESSIONAL CONSULTATION SERVICES TO

34. ADOPTION OF RESOLUTION PROCLAIMING THE CITY MANAGER TO ACT AS

THE DIRECTOR OF EMERGENCY SERVICES DURING THE EXISTENCE OR

ITEM # 8

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Arlene Salazar, Director of Police Services
SUBJECT: RESOLUTION NO. 9976 – AUTHORIZING TO EXECUTE ALL DOCUMENTS NECESSARY TO RECEIVE AND ADMINISTER YEAR 5

PERMANENT LOCAL HOUSING ALLOCATION (PLHA) PROGRAM

FUNDING
DATE: August 19, 2025
RECOMMENDATION:

It is recommended that the City Council:
1) Open the Public Hearing; and
2) Receive any comments from the public wishing to speak on this matter and thereafter close the Public Hearing; and
3) Adopt Resolution No. 9976 (Attachment “A”), authorizing the allocation of Year 5 PLHA funds on two programs assisting families and individuals in Santa Fe Springs experiencing homelessness with (1) residential rental assistance and (2) rapid rehousing with the following allocations (Attachment “C”):
i. Residential Rental Assistance Program: $33,893
ii. Rapid Re-Housing Program: $25,000
Total Year 5 PHLA Budget: $58,893
4) Appropriate $58,893 into FY25-26 Fiscal Year Budget and establish a non-general fund Activity Detail Budget and special revenue account; and 5) Authorize the City Manager to execute a reimbursement contract with City Attorney approval; and
6) Take such additional, related action that may be desirable.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 19, 2025 RESOLUTION 9976 - AUTHORIZING TO EXECUTE ALL DOCUMENTS NECESSARY TO RECEIVE AND ADMINISTER YEAR 5 PERMANENT LOCAL HOUSING

ALLOCATION (PLHA) PROGRAM FUNDING

Page 2 of 3 ends

FISCAL IMPACT
The deadline to expend the Year 5 PLHA funds is June 30, 2026. This action will not impact the FY25-26 City Budget. The PLHA funds are collected by LACDA through real estate property transactions located in Santa Fe Springs. The City will initially expend General Funds; however, the City will submit reimbursement for funds spent from LACDA.

BACKGROUND
The City Manager’s Office received an Award Letter from Los Angeles County Development Authority (LACDA) dated June 24, 2025 (Attachment “B”), which included a July 10, 2025 deadline to submit a Letter of Intent (Attachment “C”) detailing proposed programs, along with proof of the required 30-day public notice (Attachment “D”).

The Permanent Local Housing Allocation (PLHA) Program, established by the State of California through the Building Homes and Jobs Act (SB 2, 2017), provides an ongoing source of funding to support the creation and preservation of affordable housing. Revenue for this program is generated through a $75 recordation fee on real estate transactions.

The California Department of Housing and Community Development (HCD) administers the PLHA Program at the state level, while the Los Angeles County Development Authority (LACDA) oversees funding distribution for participating cities within the Los Angeles Urban County. Los Angeles County cities are eligible once they have a certified Housing Element by HCD.

To receive and implement PLHA funds, the County developed a Five-Year Plan (2019– 2023) outlining eligible activities and strategic goals. Amendments to this plan are required when there is a shift of more than ten percent (10%) in funding allocations among eligible activities. The current amendment reallocates PLHA funding to better reflect regional needs and program priorities. This is the first time Santa Fe Springs has been eligible.

Under the amended Five-Year Plan, the City will receive PLHA funds specifically allocated for assisting individuals and families experiencing or at risk of homelessness with incomes at or below 30% of Area Median Income (AMI).

The City’s participation in the PLHA program supports current efforts to reduce homelessness and increase housing stability through coordinated prevention and intervention services. Utilizing these funds will allow the City to increase the Department of Police Services Homeless Services Division’s resources that directly address the housing needs of its most vulnerable residents.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 19, 2025 RESOLUTION 9976 - AUTHORIZING TO EXECUTE ALL DOCUMENTS NECESSARY TO RECEIVE AND ADMINISTER YEAR 5 PERMANENT LOCAL HOUSING

ALLOCATION (PLHA) PROGRAM FUNDING

Page 3 of 3 ends

ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐

ANALYSIS
The City’s PLHA allocation is determined by a formula of the total PLHA Urban County Entitlement. Each City’s allocation is based on their population and derived from household poverty levels and overcrowded households. Advanced planning of the City’s PLHA funds are required, since the LACDA needs to incorporate the City’s PLHA programs in the Los Angeles Urban County Plan. City staff provided a notice of intent to LACDA staff on Santa Fe Springs City’s Year 5 PLHA plan.

ENVIRONMENTAL
This action is exempt from the requirements of the California Environmental Quality Act (CEQA).

DISCUSSION
Authorizing the implementation of PLHA funds will enhance the City’s ongoing efforts to address homelessness and its related impacts by strategically leveraging State, County and local resources to expand housing solutions and supportive services.

SUMMARY/NEXT STEPS
Staff recommends that the City Council authorize the City Manager to enter into a reimbursement contract with the Los Angeles County Development Authority for purposes of implementing the proposed programs funded by the PLHA.

Upon City Council approval of the recommended actions, Resolution No. 9976 will take effect immediately upon adoption.

ATTACHMENT(S):

A. Resolution No. 9976
B. Award Letter
C. Letter of Intent with Proposed Programs
D. Proof of Publication
ATTACHMENT A APPROVED:

ITEM NO.:

RESOLUTION NO. 9976

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS

APPROVING PARTICIPATION IN THE LOS ANGELES URBAN COUNTY

PERMANENT LOCAL HOUSING ALLOCATION PROGRAM BY AUTHORIZING THE

CITY MANAGER TO SIGN A REIMBURSABLE CONTRACT WITH THE LOS

ANGELES COUNTY DEVELOPMENT AUTHORITY (LACDA) ACTING ON BEHALF OF THE COUNTY.

WHEREAS, the City of Santa Fe Springs desires to participate in the Los Angeles Urban County Permanent Local Housing Allocation (PLHA) Program; and WHEREAS, the City authorizes the execution of a Reimbursable Contract with the County of Los Angeles in order to receive said PLHA funds;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS AS FOLLOWS:

SECTION 1. The City Council authorizes the City Manager to execute any and all documents necessary for participation in the Los Angeles Urban County PLHA Program on behalf of the City of Santa Fe Springs.

PASSED, APPROVED and ADOPTED this 19th day of August, 2025 by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

CITY OF SANTA FE SPRINGS
BY: _____________________________
William K. Rounds, Mayor
ATTEST:
_________________________
Fernando N. Muñoz, City Clerk

ATTACHMENT B
July 3, 2025
Linda Jenkins, Director
Community Development Division
Los Angeles County Development Authority
700 West Main Street
Alhambra, CA 91801
SUBJECT: Letter of Intent - PLHA funds
Dear Ms. Jenkins,
The City of Santa Fe Springs is planning to allocate $58,893 in Permanent Local Housing Allocation (PLHA) Program Year 2023 funds for the following project:
• Residential Rental Assistance Program – Proposed $33,893 o PLHA funds will support low-income individuals and families by covering essential move-in costs, including security deposits and utility connection or activation fees. • Rapid Re-housing Program - Proposed $25,000
o Funds will be used to provide emergency resources, including short-term rental assistance and motel vouchers, to support individuals and families in securing stable housing.

The City of Santa Fe Springs City Council adopted Resolution 9938 on November 12, 2024, to establish 2025 City Council meeting dates. The next regular City Council meeting will be on August 19, 2025. At this meeting the City Council will authorize the approval of a Resolution to participate in the PLHA Program. Please contact Arlene Salazar, Director of Police Services at (562) 409-1850 and or email at [email protected] if you require additional information.

Sincerely,
Rene Bobadilla, P.E.

City Manager
Enclosures
Exhibit A form
City of Santa Fe Springs Resolution 9938
c: Jenny Salazar, PLHA Management Analyst
Julio Morales, City of Santa Fe Springs Finance Director Arlene Salazar, City of Santa Fe Springs Police Services Director Sandra Valencia, City of Santa Fe Springs Sr. Management Analyst William K. Rounds, Mayor• Joe Angel Zamora, Mayor Pro Tern City Council
Annette Rodriguez • Juanita Martin • John M. Mora
City Manager
Rene Bobadilla, PE, City Manager
ATTACHMENT C - 1 of 9
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ATTACHMENT D - 2 of 2
ITEM # 9

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: RESOLUTION NO. 9967 – FULL STREET VACATION OF TWO PUBLIC

RIGHT-OF-WAY EASEMENTS AT THE SOUTHEASTERN CORNER OF

CARMENITA ROAD AND EXCELSIOR DRIVE AND A PORTION OF

FREEWAY DRIVE
DATE: August 19, 2025
RECOMMENDATION:

It is recommended that the City Council:
1) Find and determine that the portion of Carmenita Road, south of Excelsior Drive, and the portion of Freeway Drive, north of the Carmenita I-5 offramp, as described in the City Engineer’s Report and in Attachment A, are no longer needed as public rights-ofway (“ROW”) and are unnecessary for present or prospective public use; and 2) Find that the street vacation does not qualify as a “project” under CEQA; and 3) Conduct the public hearing and adopt Resolution No. 9967, ordering the vacation of a portion of Carmenita Road, south of Excelsior Drive, and a portion of Freeway Drive, north of the Carmenita I-5 offramp; and
4) Authorize the City Manager or designee to determine title to the land so vacated and, if title is in the City’s name, execute a quitclaim deed to the adjacent property owners; and
5) Take such additional, related action that may be desirable.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 19, 2025 RESOLUTION NO. 9967 – FULL STREET VACATION OF TWO PUBLIC RIGHT-OFWAY EASEMENTS AT THE SOUTHEASTERN CORNER OF CARMENITA ROAD AND

EXCELSIOR DRIVE AND A PORTION OF FREEWAY DRIVE

Page 2 of 4 ends

FISCAL IMPACT
The proposed street vacations will result in the land becoming private property and the new owner will begin paying annual property taxes.

BACKGROUND
Carmenita Road is a commercial street that runs north and south through the middle of Santa Fe Springs. The portion of Carmenita Road that is the subject of the street vacation is approximately 140 feet north of the Santa Ana Freeway (Interstate 5), and just south of Excelsior Drive. This portion of road was a part of a larger relinquishment of City streets from the California Department of Transportation (“Caltrans”) in 1963 and has not been used as a street since 2015.

Freeway Drive is a commercial street that runs northwesterly and southeasterly along the I-5 Interstate. The portion of Freeway Drive that is the subject of the street vacation is approximately 700 feet southeast of Carmenita Road. This portion of the road was built in the 1960s and, like the Carmenita ROW, has not been used as a street since 2015.

These segments of Carmenita Road and Freeway Drive were recently realigned to improve and widen the existing freeway and bridge crossing. The improved bridge crossing required a retaining wall that created a substantial elevation difference between the new bridge and a portion of the existing City ROW for Carmenita Road. Under current conditions, the Carmenita ROW to be vacated is land locked in between the aforementioned retaining wall, the new freeway on-ramp. and adjacent private parcels.

Also, with the new bridge, a part of Freeway Drive was acquired by Caltrans to construct an on-ramp. Both areas can no longer be used as public ROWs, are not needed for a future public purpose, and can be vacated.

These right-of-way easements were last used by the public in 2015 when Caltrans began construction on the new Carmenita Road bridge and I-5 offramp and were, therefore, not included in City’s 2022 General Plan Circulation Element.

Resolution No. 9953 was adopted by the City Council at their meeting on July 1, 2025, initiating the intent to vacate a portion of Carmenita Road and a portion of Freeway Drive.

Resolution No. 9953 also set the Public Hearing date for all persons interested in the proposed vacations for August 19, 2025, at 6:00 p.m. All Public Notices and postings were duly given within the proper timeframe in advance of the Public Hearing.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 19, 2025 RESOLUTION NO. 9967 – FULL STREET VACATION OF TWO PUBLIC RIGHT-OFWAY EASEMENTS AT THE SOUTHEASTERN CORNER OF CARMENITA ROAD AND

EXCELSIOR DRIVE AND A PORTION OF FREEWAY DRIVE

Page 3 of 4 ends

Attached to Resolution No. 9967 for the full street vacation of these ROWs, included herein as Attachment A, is a copy of the Carmenita Road legal description and a map showing the area to be vacated, Exhibits “A-1” and “B-1”, and a copy of the Freeway Drive legal description and a map showing the area to be vacated, Exhibits “A-2” and “B-2”.

ANALYSIS
As a result of utility and access easements existing and/or remaining within the ROWs to be vacated, general procedures for a full vacation are required. These utility and access easements will be reserved from the vacation as shown in Resolution No. 9967.

ENVIRONMENTAL
The street vacation does not qualify as a “project” under CEQA, because a vacation does not authorize specific physical improvements or developments. Therefore, it can be seen with certainty that vacating the public ROWs would not result in direct or indirect environmental impact and would not have a significant effect on the environment.

DISCUSSION
Vacating these public ROW easements is proper for the following reasons:
1) the ROWs will not be needed to provide access to the public; 2) the ROWs are unnecessary for present or future public use; 3) vacation will not alter the primary access to any of the existing lots and access will remain the same for all properties surrounding the street; 4) vacation will not impact adjacent parcels; and
5) vacation will not impact access to any other parcels.

Utility notices have been sent to all utility companies of record that are within the area to be vacated. No objections have been received to date.

SUMMARY/NEXT STEPS
Upon approval of the City Council’s recommended action, the City Clerk will certify the adopted Resolution and record a certified copy of the resolution with the Office of the Los Angeles County Registrar-Recorder/County Clerk. Lastly, the City Manager or designee will determine title to the land so vacated and, if title is in the City’s name, execute a quitclaim deed to the adjacent property owners.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 19, 2025 RESOLUTION NO. 9967 – FULL STREET VACATION OF TWO PUBLIC RIGHT-OFWAY EASEMENTS AT THE SOUTHEASTERN CORNER OF CARMENITA ROAD AND

EXCELSIOR DRIVE AND A PORTION OF FREEWAY DRIVE

Page 4 of 4 ends

ATTACHMENTS:

A. Resolution No. 9967 (Including Exhibits A-1, B-1, A-2, & B-2) B. Proof of Publication
ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
1 ATTACHMENT A
RESOLUTION NO. 9967

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS, CALIFORNIA VACATING TWO PUBLIC RIGHT-OF-WAY EASEMENTS; THE FIRST AT

THE SOUTHEASTERN CORNER OF CARMENITA ROAD AND EXCELSIOR DRIVE AND

THE SECOND AT FREEWAY DRIVE SOUTH OF THE PARCEL IDENTIFIED AS APN 8069-016-910.

WHEREAS, on July 1, 2025, pursuant to Chapter 3 of California Streets and Highways Code Section 8320 et seq., the City Council adopted Resolution No. 9953 declaring its intention to vacate two public right-of-way easements (collectively “ROWs”); the first located at the southeastern corner of Carmenita Road and Excelsior Drive and west of three parcels identified as APNs 8069-016-036, 035, and 034 (the “Carmenita ROW”), and the second located at Freeway Drive south of the parcel identified as APN 8069-016-910 ( the “Freeway Drive ROW”), both respectively described in Exhibits “A-1” and “B-1” and depicted in Exhibits “A-2” and “B-2,” all attached hereto and incorporated by this reference; and
WHEREAS, because utilities exist within the ROWs, the City must follow the general vacation procedures provided under California Streets and Highways Code Section 8320, et seq. to properly vacate the two ROWs by City Council Resolution; and WHEREAS, the ROWs were realigned and last used by the public in 2015 when the California Department of Transportation (“CalTrans”) began construction on the new Carmenita Road bridge and I-5 offramp and were, therefore, not included in the City’s 2022 General Plan Circulation Element; and
WHEREAS, at least three (3) notices of the public hearing were posted at or near each of the areas to be vacated, notice was published in the local paper, and notice letters were sent to entities holding an easement in the areas to be vacated; and WHEREAS, on August 19, 2025, the City Council held a public hearing where it considered evidence, made certain findings, and determined that the two ROWs were unnecessary for present or prospective public use, and that public convenience and necessity supported reservation and exception from the vacation the public utility and access easements listed herein.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Fe Springs, California as follows:

SECTION 1. The above recitals are hereby declared to be true and correct and are incorporated into this Resolution as findings of the City Council.

SECTION 2. That the vacation of the two public right-of-way easements; the first located at the southeastern corner of Carmenita Road and Excelsior Drive and west of three parcels identified as APNs 8069-016-036, 035, and 034, and the second located at Freeway 2 Drive south of the parcel identified as APN 8069-016-910, was undertaken pursuant to California Streets and Highways Code Section 8320, et seq. and all notices required have been duly given.

SECTION 3. From all the oral and written evidence submitted to the City Council at the public hearing on August 19, 2025, together with the recommendations and findings contained in this Resolution and accompanying staff report, the City Council hereby finds and declares that:

1. The ROWs are not needed for present or prospective public use or for any other anticipated public use of a like nature; and

2. Vacation will not alter access to the adjacent parcels or other nearby parcels.

SECTION 4. That pursuant to California Streets and Highways Code Section 8340, et seq. the City Council hereby finds and declares that the following easements are reserved and excepted from this vacation for public convenience and necessity:

1. A utility easement to Southern California Edison and a right at any time, or from time to time, to construct, maintain, operate, replace, remove, renew, and enlarge the existing public utility facilities, namely, distribution line, poles, and facilities incidental thereto, including access to protect these facilities from all hazards in, upon, over, and across the Carmenita ROW. This easement is depicted in Exhibit “B-1,” attached and incorporated hereto.

2. A utility easement to Verizon Communications, Inc. and a right at any time, or from time to time, to construct, maintain, operate, replace, remove, renew, and enlarge the existing utility facilities, namely, distribution line, poles, and facilities incidental thereto, including access to protect these facilities from all hazards in, upon, over, and across the Freeway Drive ROW. This easement is depicted in Exhibit “B-2,” attached and incorporated hereto.

3. A footing easement to the State of California and a right at any time, or from time to time, to construct, maintain, operate, replace, remove, renew, and enlarge the existing footing facilities and facilities incidental thereto, including access to protect these facilities from all hazards in, upon, over, and across the Freeway Drive ROW. This easement is depicted in Exhibit “B-2,” attached and incorporated hereto.

4. A maintenance easement to the State of California and a right at any time, or from time to time, to construct, maintain, operate, replace, remove, renew, and enlarge the existing state facilities and facilities incidental thereto, including access to protect these facilities from all hazards in, upon, over, and across the Freeway Drive ROW. This easement is depicted in Exhibit “B-2,” attached and incorporated hereto.

5. A sanitary sewer easement to the City of Santa Fe Springs and a right at any time, or from time to time, to construct, maintain, operate, replace, remove, renew, and 3 enlarge the existing sanitary sewer facilities and facilities incidental thereto, including access to protect these facilities from all hazards in, upon, over, and across the Carmenita and Freeway Drive ROWs. These easements are depicted in Exhibits “B-1” and “B-2,” attached and incorporated hereto.

6. A footing and maintenance easement to the City of Santa Fe Springs and a right at any time, or from time to time, to construct, maintain, operate, replace, remove, renew, and enlarge the existing footing facilities and facilities incidental thereto, including access to protect these facilities from all hazards in, upon, over, and across the Carmenita ROW. This easement is depicted in Exhibit “B-1,” attached and incorporated hereto.

7. A water and irrigation easement to the City of Santa Fe Springs and a right at any time, or from time to time, to construct, maintain, operate, replace, remove, renew, and enlarge the existing water and irrigation facilities and facilities incidental thereto, including access to protect these facilities from all hazards in, upon, over, and across the Carmenita ROW. This easement is depicted in Exhibit “B-1,” attached and incorporated hereto.

8. A drainage easement to the City of Santa Fe Springs and a right at any time, or from time to time, to construct, maintain, operate, replace, remove, renew, and enlarge the existing drainage facilities and facilities incidental thereto, including access to protect these facilities from all hazards in, upon, over, and across the Freeway Drive ROW. This easement is depicted in Exhibit “B-2,” attached and incorporated hereto.

SECTION 5. The City Council further finds and declares that the ROWs, both respectively described in Exhibits “A-1” and “B-1” and depicted in Exhibits “A-2” and “B-2,” with the reservation and exception of the easements listed above, are ordered vacated.

SECTION 6. Authorize the City Manager or designee to determine title to the land so vacated and, if title is in the City’s name, execute a quitclaim deed to the adjacent property owners.

SECTION 7. In accordance with the California Environmental Quality Act (“CEQA”) (Pub. Res. Code § 21000 et seq.) and CEQA Guidelines (Cal. Code Regs., tit. 14, § 15000 et seq.) the City Council finds that vacating these ROWs does not qualify as a “project” under CEQA, because vacation does not authorize specific physical improvements or developments. Therefore, it can be seen with certainty that vacating the ROWs would not result in direct or indirect environmental impact and would not have a significant effect on the environment.

SECTION 8. The City Clerk shall cause a certified copy of this Resolution of Vacation with the exhibits attached, attested by the City Clerk under seal, be recorded in the Office of the Los Angeles County Registrar-Recorder/County Clerk. Upon recordation of this Resolution the Carmenita and Freeway Drive ROWs shall no longer constitute a future alley, street, highway, or public service easement, and the vacation shall be complete. 4 [SIGNATURES ON NEXT PAGE]
ADOPTED by the City Council at the regular meeting of this 19th day of August 2025 by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
William K. Rounds, Mayor
ATTEST:
_____________________________
Fernando Munoz, City Clerk
Attachments:

Exhibit A-1 & B-1 – Carmenita Road Legal Description and Right-of-Way Map Exhibit A-2 & B-2 – Freeway Drive Legal Description and Right-of-Way Map 5 Exhibit “A-1”
Carmenita Road Legal Description
EXHIBIT “A-1”

LEGAL DESCRIPTION
VACATION OF A POR. OF THE S/E COR. OF CARMENITA RD / EXCELSIOR DR:

THAT PORTION OF LAND SITUATED AT CARMENITA ROAD, IN THE CITY OF

SANTA FE SPRINGS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AS DESCRIBED IN PARCEL 5 OF RELINQUISHMENT NO. 251, OF THE HIGHWAY RIGHT

OF WAY RELINQUISHED TO THE CITY OF SANTA FE SPRINGS, BY RESOLUTION

OF THE CALIFORNIA HIGHWAY COMMISSION, A CERTIFIED COPY OF WHICH RESOLUTION IS RECORDED ON OCTOBER 15, 1963, AS INSTRUMENT NO. 4459, IN BOOK D2219, PAGES 787 TO 80 INCLUSIVE, OF OFFICIAL RECORDS, IN THE

OFFICE OF THE REGISTRAR-RECORDER/COUNTY CLERK OF SAID COUNTY, DESCRIBED AS FOLLOWS:

BEGINNING AT THE SOUTHERLY CORNER OF THE LAND DESCRIBED IN STATE PARCEL NO. 78266-1 OF THE FINAL ORDER OF CONDEMNATION, FILED IN SUPERIOR COURT CASE NO. BC 419206, IN SAID COUNTY, A CERTIFIED COPY OF SAID FINAL ORDER BEING RECORDED JANUARY 4, 2012, AS DOCUMENT NO. 20120012740, OF OFFICIAL RECORDS, IN SAID OFFICE; THENCE S 5°24'45" E, 346.32 FEET (105.558 M) ALONG THE EASTERLY LINE OF SAID PARCEL 5 TO THE NORTHERLY CORNER OF THE LAND DESCRIBED IN STATE PARCEL NO. 77071-1 OF THE FINAL ORDER OF CONDEMNATION, FILED IN SUPERIOR COURT CASE NO.

NC 057474, IN SAID COUNTY, A CERTIFIED COPY OF SAID FINAL ORDER BEING RECORDED ON APRIL 25, 2018, AS DOCUMENT NO. 20180400617, OF OFFICIAL

RECORDS, IN SAID OFFICE, SAID NORTHERLY CORNER BEING THE

NORTHWESTERLY TERMINUS OF A CERTAIN CURVE CONCAVE
SOUTHWESTERLY HAVING A RADIUS OF 3,342.68 FEET (1,018.850 M) TO WHICH A RADIAL LINE TO SAID CORNER BEARS N 35°20'10" E; THENCE NORTHWESTERLY

ALONG THE NORTHWESTERLY CONTINUATION OF SAID CURVE THROUGH A CENTRAL ANGLE OF 1°07'39", AN ARC LENGTH OF 65.78 FEET (20.050 M) TO A

NON-TANGENT CURVE CONCAVE NORTHEASTERLY HAVING A RADIUS OF

81.86 FEET (24.950 M), A RADIAL LINE OF SAID NON-TANGENT CURVE BEARS 1 80
7 S 33°43'45" W; THENCE NORTHWESTERLY AND NORTHERLY ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 63° 48' 49", AN ARC LENGTH OF 91.17 FEET (27.788 M); THENCE TANGENT N 7°32'33" E, 10.91 FEET (3.324 M); THENCE N 82°27'27" W, 13.37 FEET (4.076 M) TO THE MOST WESTERLY LINE OF SAID PARCEL 5; THENCE SAID MOST WESTERLY LINE N 0°15'33" W, 12.83 FEET (3.910 M); THENCE N 7°28'49" E, 75.30 FEET (22.952 M); THENCE N 5°44'32" E,

82.46 FEET (25.133 M) TO A LINE BEING THE SOUTHWESTERLY PROLONGATION OF THE SOUTHEASTERLY LINE OF SAID PARCEL 78266-1, HAVING A BEARING OF S 47°40'56" W; THENCE ALONG SAID LINE N 47°40'56" E, 68.82 FEET (20.979 M) TO THE POINT OF BEGINNING.

RESERVING UNTO SOUTHERN CALIFORNIA EDISON COMPANY, A

NON-EXCLUSIVE UTILITY EASEMENT AND RIGHT AT ANY TIME, OR FROM TIME TO

TIME, TO CONSTRUCT, MAINTAIN, OPERATE, REPLACE, REMOVE, RENEW, AND

ENLARGE THE EXISTING PUBLIC UTILITY FACILITIES, NAMELY, DISTRIBUTION

LINE AND POLES AND FACILITIES INCIDENTAL THERETO, INCLUDING ACCESS TO

PROTECT THE PROPERTY FROM ALL HAZARDS, IN, UNDER, UPON, OVER AND

ACROSS THAT PORTION OF THE HEREINABOVE DESCRIBED PARCEL AND

DEPICTED ON THE ATTACHED EXHIBIT PLAT MAP AND BY THIS REFERENCE MADE A PART HEREOF.

ALSO RESERVING UNTO THE CITY OF SANTA FE SPRINGS, A

NON-EXCLUSIVE SANITARY SEWER EASEMENT, WITHIN A STRIP OF LAND

10.00 FEET (3.048M) WIDE, AND RIGHT AT ANY TIME, OR FROM TIME TO TIME, TO

CONSTRUCT, MAINTAIN, OPERATE, REPLACE, REMOVE, RENEW, AND ENLARGE

THE EXISTING SANITARY SEWER FACILITIES AND FACILITIES INCIDENTAL

THERETO, INCLUDING ACCESS TO PROTECT THE PROPERTY FROM ALL

HAZARDS, IN, UNDER, ALONG, UPON AND ACROSS THAT PORTION OF THE

HEREINABOVE DESCRIBED PARCEL AND DEPICTED ON THE ATTACHED EXHIBIT PLAT MAP AND BY THIS REFERENCE MADE A PART HEREOF.

ALSO RESERVING UNTO THE CITY OF SANTA FE SPRINGS, A

NON-EXCLUSIVE FOOTING AND MAINTENANCE EASEMENT AND RIGHT AT ANY 2 l

TIME, OR FROM TIME TO TIME, TO CONSTRUCT, MAINTAIN, OPERATE, REPLACE,

REMOVE, RENEW, AND ENLARGE THE EXISTING FOOTING FACILITIES AND

FACILITIES INCIDENTAL THERETO, INCLUDING ACCESS TO PROTECT THE

PROPERTY FROM ALL HAZARDS, IN, UNDER, ALONG, UPON AND ACROSS THAT

PORTION OF THE HEREINABOVE DESCRIBED PARCEL AND DEPICTED ON THE ATTACHED EXHIBIT PLAT MAP AND BY THIS REFERENCE MADE A PART HEREOF'.".

ALSO RESERVING UNTO THIE CITY OF SANTA FE SPRINGS, A
NON-EXCLUSIVE WATER AND IRRIGATION. EASEMENT AND RIGHT AT ANY TIME, OR FROM TIME TO TIME, 'To ,CONSTRUCT, MAINTAIN, OPERATE, REPLACE,

REMOVE, RENEW, AND ENLARGE THE EXISTING WATER/IRRIGATION FACILITIES

AND FACILITIES INCIDENTAL THERETO, INCLUDING ACCESS TO PROTECT THE . . ! .

PROPERTY FROM ALL HAZARDS, IN, UNDER, ALONG, UPON AND ACROSS THAT

PORTION OF THE HEREINABOVE DESCRIBED PARCEL AND DEPICTED ON THE ATTACHED EXHIBIT PLAT MAP AND BYTHIS REFERENCE MADE A PART HEREOF. ' I

THERE SHALL BE NO ABUTTER'S RIGHTS OF ACCESS OVER AND ACROSS THE COURSES DESCRIBED'AB<DVE WITH Ll�NG1HS OF 65.78 FEET, 91.17 FEET, 1 I
'

10.91 FEET, 13.37 FEE\ 12.83 FE:ET, 75;30 FEET, AND 82.46 :FEET.

THIS REAL PROPERTY DESCRIPTION HAS BEEN PREPARED BY ME, OR • '

UNDER MY DIRECTION, IN CONFORMANCE WITH THE PROFESSIONAL LAND SURVEYORS'ACT.

SIGNATURE: _L., /Ill. �
7 SAMIR M. KHOURY, P.E.

DATE: S/zal 202r ---'--I-,�-,.-�, -------
3 7
Exhibit “B-1”
Carmenita Road Right-of-Way Map

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----- REL-251
D2219-787/806 O.R.

STATE OF CALIFORNIA

CALIFORNIA STATE TRANSPORTATION AGENCY

DEPARTMENT OF TRANSPORTATION
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30 EXHIBIT "B-1"
6 Exhibit “A-2”
Freeway Drive Legal Description
EXHIBIT “A-2”

LEGAL DESCRIPTION
VACATION OF A PORTION OF FREEWAY DRIVE:

THAT PORTION OF FREEWAY DRIVE 45.00 FEET WIDE, IN THE CITY OF

SANTA FE SPRINGS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AS SHOWN ON PARCEL MAP NO. 1307 IN BOOK 29, PAGES 41 AND 42 OF PARCEL

MAPS IN THE OFFICE OF THE REGISTRAR-RECORDER/COUNTY CLERK OF SAID COUNTY, DESCRIBED AS FOLLOWS:

BEGINNING AT THE INTERSECTION OF THE NORTHEASTERLY

RIGHT-OF-WAY LINE OF SAID FREEWAY DRIVE WITH THE WESTERLY LINE OF PARCEL 1 AS SHOWN ON SAID PARCEL MAP 1307; THENCE ALONG SAID NORTHEASTERLY RIGHT-OF-WAY LINE N 57°01'37" W, 170.92 FEET (52.097 M) TO A LINE HAVING A BEARING OF N 46°06'33" W, THE SOUTHEASTERLY TERMINUS

OF SAID LINE TERMINATES ON THE SOUTHWESTERLY LINE OF THE NORTHEASTERLY 28.00 FEET (8.534 M) OF SAID 45.00 FOOT (13.716 M) FREEWAY DRIVE, SAID TERMINUS DISTANT S 57°01'37" E, 732.10 FEET (223.143 M) ALONG

SAID SOUTHWESTERLY LINE FROM INTERSECTION THEREOF WITH THE CENTERLINE OF CARMENITA ROAD AS SHOWN ON SAID PARCEL MAP NO. 1307; THENCE ALONG SAID LINE S 46°06'33" E, 147.83 FEET (45.060 M) TO SAID

SOUTHEASTERLY TERMINUS, BEING ALSO THE BEGINNING OF A NON-TANGENT CURVE CONCAVE NORTHEASTERLY HAVING A RADIUS OF 3257.70 FEET (992.95 M), A RADIAL LINE OF SAID NON-TANGENT CURVE BEARS S 37°44'01" W;

THENCE SOUTHEASTERLY ALONG SAID NON-TANGENT CURVE THROUGH A CENTRAL ANGLE OF 1°26'23", AN ARC DISTANCE OF 81.85 FEET (24.949 M); THENCE TANGENT S 53°42'22" E, 141.30 FEET (43.069 M) TO THE INTERSECTION

THEREOF WITH A CURVE CONCAVE NORTHEASTERLY HAVING A RADIUS OF 368.77 FEET (112.400 M), SAID CURVE BEING THE SOUTHEASTERLY

CONTINUATION OF A CERTAIN CURVE ON THE WESTERLY BOUNDARY LINE OF THE LAND DESCRIBED IN STATE PARCEL DD 77064-05-01 BY DEED RECORDED DECEMBER 12, 2018 AS DOCUMENT NO. 20180144668 OF OFFICIAL RECORDS IN 1 SAID OFFICE, A RADIAL LINE OF SAID INTERSECTION OF SAID CURVE BEARS S 45°11'34" W; THENCE NORTHWESTERLY ALONG SAID LAST CURVE THROUGH A CENTRAL ANGLE OF 18° 03' 35", AN ARC DISTANCE OF 116.24 FEET (35.429 M) TO SAID NORTHEASTERLY RIGHT-OF-WAY LINE; THENCE ALONG SAID NORTHEASTERLY RIGHT-OF-WAY LINE N 57°01'37" W, 89.06 FEET (27.147 M) TO THE POINT OF BEGINNING.

RESERVING TO THE STATE OF CALIFORNIA, A FOOTING EASEMENT AND

RIGHT AT ANY TIME, OR FROM TIME TO TIME, TO CONSTRUCT, MAINTAIN,

OPERATE, REPLACE, REMOVE, AND RENEW, AND ENLARGE THE EXISTING

FOOTING FACILITIES AND FACILITIES INCIDENTAL THERETO, INCLUDING

ACCESS TO PROTECT THE PROPERTY FROM ALL HAZARDS, IN, UNDER, UPON, OVER AND ACROSS THAT PORTION OF THE NORTHEASTERLY 28.00 FEET (8.634 M) OF THE 45.00 FEET (13.716 M) WIDE FREEWAY DRIVE, IN THE CITY OF

SANTA FE SPRINGS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AS SHOWN ON PARCEL MAP NO. 1307 IN BOOK 29, PAGES 41 AND 42 OF PARCEL

MAPS IN THE OFFICE OF THE REGISTRAR-RECORDER/COUNTY CLERK OF SAID COUNTY, A STRIP OF LAND 1.80 FEET WIDE (0.550 M), THE SOUTHWESTERLY SIDELINE OF SAID STRIP DESCRIBED AS FOLLOWS:

COMMENCING AT THE INTERSECTION OF THE SOUTHWESTERLY LINE OF SAID NORTHEASTERLY 28.00 FEET (8.534 M) OF SAID FREEWAY DRIVE WITH THE CENTERLINE OF CARMENITA ROAD AS BOTH SHOWN ON SAID PARCEL MAP NO. 1307; THENCE ALONG SAID SOUTHWESTERLY LINE S 57°01'37" E; 732.10 FEET (223.143 M); THENCE N 46°06'33" W, 30.56 FEET (9.316 M) TO THE TRUE POINT OF BEGINNING OF SAID STRIP; THENCE ALONG THE PROLONGATION OF SAID LAST COURSE N 46°06'33" W, 117.27 FEET (35.744 M) TO THE NORTHEASTERLY LINE OF SAID FREEWAY DRIVE.

THE NORTHEASTERLY SIDELINE OF SAID STRIP SHALL BE PROLONGED

OR SHORTENED SO TO TERMINATES NORTHWESTERLY AT SAID
NORTHEASTERLY LINE OF FREEWAY DRIVE.
2 ALSO RESERVING TO THE STATE OF CALIFORNIA, A MAINTENANCE

EASEMENT AND RIGHT AT ANY TIME, OR FROM TIME TO TIME, TO CONSTRUCT,

MAINTAIN, OPERATE, REPLACE, REMOVE, RENEW, AND ENLARGE THE EXISTING

MAINTENANCE FACILITIES AND FACILITIES INCIDENTAL THERETO, INCLUDING

ACCESS TO PROTECT THE PROPERTY FROM ALL HAZARDS, IN AND TO THAT PORTION OF THE FREEWAY DRIVE 45.00 FEET (13.716 M) WIDE, IN THE CITY OF

SANTA FE SPRINGS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AS SHOWN ON PARCEL MAP NO. 1307 IN BOOK 29, PAGES 41 AND 42 OF PARCEL

MAPS IN THE OFFICE OF THE REGISTRAR- RECORDER/COUNTY CLERK OF SAID COUNTY, DESCRIBED AS FOLLOWS:

BEGINNING AT A POINT ON THE SOUTHWESTERLY LINE OF THE
NORTHEASTERLY 28.00 FEET (8.534 M) OF SAID 45.00 FEET WIDE (13.716 M) FREEWAY DRIVE DISTANT S 57°01'37" E, 732.10 FEET (223.143 M) ALONG SAID

SOUTHWESTERLY LINE FROM THE CENTERLINE OF CARMENITA ROAD AS SHOWN ON SAID PARCEL MAP NO. 1307, SAID POINT BEING ALSO THE

BEGINNING OF A NON-TANGENT CURVE CONCAVE NORTHEASTERLY HAVING A RADIUS OF 3257.70 FEET (992.950 M) TO WHICH A RADIAL LINE BEARS S 37°44'01" W; THENCE SOUTHEASTERLY ALONG SAID NON-TANGENT CURVE THROUGH A CENTRAL ANGLE OF 1°26'23", AN ARC LENGTH OF 81.85 FEET (24.949 M); THENCE TANGENT S 53°42'22" E, 141.30 FEET (43.069 M) TO THE

INTERSECTION THEREOF WITH A CURVE CONCAVE NORTHEASTERLY HAVING A RADIUS OF 368.77 FEET (112.400 M), SAID CURVE BEING THE SOUTHEASTERLY

SAID OFFICE, A RADIAL LINE OF SAID INTERSECTION OF SAID CURVE BEARS S 45°11'34" W; THENCE NORTHWESTERLY ALONG SAID LAST CURVE THROUGH A CENTRAL ANGLE OF 16°21'30", AN ARC LENGTH OF 105.29 FEET (32.091 M); THENCE NON TANGENT S 57°52'41" W, 9.50 FEET (2.894 M); THENCE N 53°33'44" W; 165.44 FEET (50.425 M); THENCE N 46°06'23" W; 21.09 FEET (6.428 M) TO THE NORTHEASTERLY RIGHT-OF-WAY LINE OF SAID FREEWAY 3 DRIVE; THENCE ALONG SAID NORTHEASTERLY RIGHT-OF-WAY LINE N 57°01'37" W, 79.69 FEET (24.288 M) TO A LINE HAVING A BEARING OF N 46°06'33" W PASSING THROUGH POINT OF BEGINNING; THENCE ALONG SAID LINE S 46°06'33" E, 147.83 FEET (45.060 M) TO THE POINT OF BEGINNING.

ALSO RESERVING TO THE CITY OF SANTA FE SPRINGS, A SANITARY

SEWER EASEMENT AND RIGHT AT ANY TIME, OR FROM TIME TO TIME, TO

CONSTRUCT, MAINTAIN, OPERATE, REPLACE, REMOVE, RENEW, AND ENLARGE

THE EXISTING SANITARY SEWER FACILITIES AND FACILITIES INCIDENTAL

THERETO, INCLUDING ACCESS TO PROTECT THE PROPERTY FROM ALL

HAZARDS, IN, UNDER, ALONG, UPON AND ACROSS THAT PORTION OF THE NORTHEASTERLY 28.00 FEET (8.534 M) OF THE 45.00 FEET (13.816 M) WIDE

FREEWAY DRIVE, IN THE CITY OF SANTA FE SPRINGS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AS SHOWN ON PARCEL MAP NO. 1307 IN BOOK 29, PAGES 41 AND 42 OF PARCEL MAPS IN THE OFFICE OF THE

REGISTRAR-RECORDER/COUNTY CLERK OF SAID COUNTY, A STRIP OF LAND

10.00 FEET (3.048 M) WIDE, THE SOUTHWESTERLY LINE OF SAID STRIP DESCRIBED AS FOLLOWS:

BEGINNING AT A POINT ON THE NORTHEASTERLY LINE OF SAID FREEWAY DRIVE DISTANT ALONG SAID LINE N 57°01'37" W, 128.61 FEET (39.200 M) FROM THE WESTERLY LINE OF PARCEL 1 AS SHOWN ON SAID PARCEL MAP NO. 1307; THENCE S 45°17'00" E, 83.50 FEET (25.451 M); THENCE S 57°01'37" E, 168.69 FEET (51.418 M) TO A CURVE CONCAVE NORTHEASTERLY HAVING A RADIUS OF 368.77 FEET (112.400 M), SAID CURVE BEING THE SOUTHEASTERLY

THE NORTHEASTERLY LINE OF SAID STRIP SHALL BE PROLONGED OR

SHORTENED AT THE INTERSECTION OF ITS ANGLE POINT AND TERMINATES 4 NORTHWESTERLY AT SAID NORTHEASTERLY LINE OF SAID FREEWAY DRIVE AND SOUTHEASTERLY AT SAID CONTINUED CURVE.

ALSO RESERVING TO THE CITY OF SANTA FE SPRINGS, A DRAINAGE

EASEMENT AND RIGHT AT ANY TIME, OR FROM TIME TO TIME, TO CONSTRUCT,

MAINTAIN, OPERATE, REPLACE, REMOVE, RENEW, AND ENLARGE THE EXISTING

DRAINAGE FACILITIES AND FACILITIES INCIDENTAL THERETO, INCLUDING

ACCESS TO PROTECT THE PROPERTY FROM ALL HAZARDS, IN AND TO THAT PORTION OF THE FREEWAY DRIVE 45.00 FEET (13.716 M) WIDE, IN THE CITY OF

SANTA FE SPRINGS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AS SHOWN ON PARCEL MAP NO. 1307 IN BOOK 29, PAGES 41 AND 42 OF PARCEL

MAPS IN THE OFFICE OF THE REGISTRAR-RECORDER/ COUNTY CLERK OF SAID COUNTY, DESCRIBED AS FOLLOWS:

COMMENCING AT THE INTERSECTION OF THE SOUTHWESTERLY LINE OF THE NORTHEASTERLY 28.00 FEET (8.534 M) OF SAID 45.00 FEET (13.716 M) WIDE

FREEWAY DRIVE WITH THE CENTERLINE OF CARMENITA ROAD AS BOTH SHOWN ON SAID PARCEL MAP NO. 1307; THENCE ALONG SAID SOUTHWESTERLY LINE S 57°01'37" E, 732. 10 FEET (223.143 M) TOA NON-TANGENT CURVE CONCAVE NORTHEASTERLY HAVING A RADIUS OF 3257.70 FEET (992.950 M), A RADIAL LINE OF SAID CURVE BEARS S 37°44'01" W; THENCE SOUTHEASTERLY ALONG SAID NON-TANGENT CURVE THROUGH A CENTRAL ANGLE OF 0°31'53", AN ARC LENGTH OF 30.22 FEET (9.211 M) TO THE TRUE POINT OF BEGINNING; THENCE

SOUTHEASTERLY CONTINUING ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 0°13'43", AN ARC LENGTH OF 13.00 FEET (3.962 M); THENCE N 37°21'49" E, 17.23 FEET (5.252 M); THENCE N 52°55'00" W, 13.00 FEET (3.962 M)

TO A LINE PARALLEL WITH THE SECOND PREVIOUS COURSE PASSING THROUGH THE TRUE POINT OF BEGINNING; THENCE ALONG SAID PARALLEL S 37°21'49" W,

17.23 FEET (5.252 M) TO THE TRUE POINT OF BEGINNING.

ALSO RESERVING TO VERIZON, A UTILITY EASEMENT AND RIGHT AT ANY

TIME, OR FROM TIME TO TIME, TO CONSTRUCT, MAINTAIN, OPERATE, REPLACE,

REMOVE, RENEW, AND ENLARGE THE EXISTING UTILITY FACILITIES, NAMELY, 5 DISTRIBUTION LINE AND POLES AND FACILITIES INCIDENTAL THERETO,

INCLUDING ACCESS TO PROTECT THE PROPERTY FROM ALL HAZARDS, IN,

UNDER, UPON, OVER AND ACROSS THAT PORTION OF FREEWAY DRIVE

45.00 FEET WIDE IN THE CITY OF SANTA FE SPRINGS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AS SHOWN ON PARCEL MAP NO. 1307 IN BOOK 29, PAGES 41 AND 42 OF PARCEL MAPS IN THE OFFICE OF THE

REGISTRAR-RECORDER/COUNTY CLERK OF SAID COUNTY, INCLUDED WITHIN THE FOLLOWING DESCRIBED PARCEL AS FOLLOWS:

BEGINNING AT THE INTERSECTION OF THE NORTHEASTERLY LINE OF SAID FREEWAY DRIVE WITH THE WESTERLY LINE OF SAID PARCEL 1 AS BOTH SHOWN ON SAID PARCEL MAP 1307; THENCE ALONG SAID NORTHEASTERLY LINE N 57°01'37" W, 76.44 FEET (23.300 M); THENCE AT RIGHT ANGLE S 32°58'23" W, 7.00 FEET (2.134 M); THENCE PARALLEL WITH SAID NORTHEASTERLY LINE S 57°01'37" E, 120.18 FEET (36.632 M); THENCE S 33°09'20" W, 26.03 FEET (7.935 M) TO A POINT ON A CURVE BEING A

NON-TANGENT CURVE CONCAVE NORTHEASTERLY HAVING A RADIUS OF 3257.70 FEET (992.950M) TO WHICH A RADIAL LINE OF SAID POINT BEARS· S 36°30'34" W, THE NORTHWESTERLY TERMINUS OF SAID CURVE TERMINATES ON THE SOUTHWESTERLY LINE OF THE NORTHEASTERLY 28.00 FEET OF SAID

45.00 FEET WIDE FREEWAY DRIVE, DISTANT S 57°01'37" E, 732.10 FEET ALONG

SAID SOUTHWESTERLY LINE FROM THE CENTERLINE OF CARMENITA ROAD SHOWN ON SAID PARCEL MAP NO. 1307 TO WHICH A RADIAL LINE OF SAID TERMINUS BEARS S 37°44'01" W; THENCE FROM SAID POINT OF A CURVE,

SOUTHEASTERLY ALONG THE CONTINUATION OF SAID NON-TANGENT CURVE THROUGH A CENTRAL ANGLE OF 0°10'34", AN ARC LENGTH OF 10.02 FEET (3.053 M) TO A LINE PARALLEL WITH AND SOUTHEASTERLY 10.00 FEET

MEASURED AT RIGHT ANGLE FROM ABOVE DESCRIBED COURSE AS
"S 33°09'20" W"; THENCE ALONG SAID PARALLEL LINE N 33°09'20" E, 57.01 FEET (17.378 M) TO A POINT ON A CURVE CONCAVE NORTHEASTERLY HAVING A RADIUS OF 368.77 FEET (112.400 M) TO WHICH A RADIAL LINE OF SAID POINT BEARS S 69°49'30" W, SAID CURVE BEING THE SOUTHEASTERLY CONTINUATION 6 8
Exhibit “B-2”
Freeway Drive Right-of-Way Map
EXHIBIT "B-2"

PORTION OF FREEWAY DRIVE TO BE VACATED
FREEWAY DRIVE EXHIBIT "B-2" EXHIBIT "B-2"
RESO NO. 9953 (1ST AND 2ND) - Page 1 of 1
Whittier Daily News
181 W. Huntington Drive Suite#209
Monrovia, California 91016
(626) 544-0885
FILE NO. 0011745321

PROOF OF PUBLICATION
(2015.5 C.C.P.)

STATE OF CALIFORNIA
County of Los Angeles County
I am a citizen of the United States and a resident of the county aforesaid; I am over the age of eighteen years,
and not party to or interested in the above-entitled
matter. I am the principal clerk of the printer of
WHITTIER DAILY NEWS, a newspaper of general
circulation for the City of Whittier, by the Superior Court of the County of Los Angeles County, State of California, on the date of October 10, 1960, Case Number 369393.

The notice, of which the annexed is a true printed copy, has been published in each regular and entire issue of
said newspaper and not in any supplement thereof on
the following dates, to wit:
07/23/2025, 07/30/2025
I declare under the penalty of perjury that the foregoing is true and correct.

Executed at Monrovia, California
On this 30th day of July, 2025.
______________________________
Signature

ATTACHMENT B
Copy RESO NO. 9953 (3RD) - Page 1 of 1
Whittier Daily News
181 W. Huntington Drive Suite#209
Monrovia, California 91016
(626) 544-0885
FILE NO. 0011749210

PROOF OF PUBLICATION
(2015.5 C.C.P.)

The notice, of which the annexed is a true printed copy, has been published in each regular and entire issue of
said newspaper and not in any supplement thereof on
the following dates, to wit:
08/06/2025
I declare under the penalty of perjury that the foregoing is true and correct.

Executed at Monrovia, California
On this 6th day of August, 2025.
______________________________
Signature
ITEM # 10

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Maricela Balderas, Director of Community Services
SUBJECT: BOX CAR MURAL SELECTION
DATE: August 19, 2025

RECOMMENDATION
It is recommended that the City Council:
1) Review the (5) five Box Car Mural designs, presented by Artists Ivo Vergara, an international visual artist and Artist Rachel Lofthouse of Phoenix Design Company and select (1) one to be installed on the Heritage Park train box car; and 2) Take such additional, related, action that may be desirable.

FISCAL IMPACT
There is no additional fiscal impact associated with the selection of a design option at this time. All costs related to mural development have been allocated and authorized for use in the Public Art and Art Education Program (Act. No. 10511001) adopted Fiscal Year 2025–26 budget.

BACKGROUND
On May 6, 2025, the City Council authorized the Director of Community Services to contract with a professional artist to digitize a conceptual artwork mural for a vinyl wrap production and installation on the boxcar replacing the former Santa Fe Springs Oranges mural by Mary McMenamin. Staff commissioned artist Ivo Vergara, a known muralist and Rachel Lofthouse, an artist with Phoenix Decorating Company.

In support of this effort, the Heritage Arts Advisory Committee (HAAC) provided creative input during their August 12, 2025, special meeting to help select the design for the installation.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 19, 2025

BOX CAR MURAL SELECTION

Page 2 of 3 ends

Artist Ivo Vergara provided (3) three renderings and artist Rachel Lofthouse provided (2) two renderings. All the conceptual mural designs incorporate visual elements inspired by the student contestants who had submitted artwork during the Boxcar Mural contest reviewed by City Council on May 6, 2025. Each conceptual design contains iconic Santa Fe Springs landmarks and symbols of historical and cultural significance.

ANALYSIS
Each conceptual design has common design themes including recognizable features of the City’s historical and cultural identity, artistic storytelling, and broad visual appeal.

Design Options – Ivo Vergara

1. Mountains, Groves, and Industry
A sweeping mountainous backdrop frames vibrant orange groves in the foreground.

The powerful steam locomotive pushes forward along the tracks, while historic oil pumps stand tall in the distance, symbolizing the region’s agricultural and industrial heritage.

2. Pumphouse and Cultural Roots
Majestic mountains rise behind a rustic pumphouse, an authentic Native American kiche, and lush rows of orange groves. The scene blends cultural history with the area’s natural bounty.

3. Railway and Heritage Structures
Towering mountains form the backdrop for the historic train depot and the gleaming steam locomotive. The classic carriage barn completes the composition, honoring the community’s transportation legacy.

Design Options – Rachel Lofthouse

1. Oil, Water, and Native Landmarks
Against a mountainous horizon, oil derricks and pumps stand as reminders of early industry. In the foreground, the iconic abalone fountain flows beside the historic pumphouse, with the Native American Kiche connecting natural beauty with human ingenuity.

2. Harvest and Rails
Rolling mountains frame the abalone fountain, surrounded by oversized, golden oranges. The classic locomotive emerges from the scene, capturing both the agricultural richness and transportation history of the region.

After reviewing the options, the HAAC is recommending design Option 1 of Ivo Vergara to the City Council for formal consideration and approval. The design best captures the spirit of Santa Fe Springs while meeting the goals of visibility, engagement, and celebration through this public art project.

Key strengths of the design include strong visual and thematic alignment with the CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 19, 2025

BOX CAR MURAL SELECTION

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ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
City's story, effective integration of historic and community-based imagery, a high potential for visual impact, connection with park participants, and feasibility within project timelines and budget.

ENVIRONMENTAL
N/A

DISCUSSION
N/A

SUMMARY/NEXT STEPS
Upon approval, staff will send the selected art mural to begin production and coordinate with the vinyl wrap vendor for the scheduled installation.

ATTACHMENT(S):

A. Box Car Mural Design Options

IVO VERGARA - OPTION #1
IVO VERGARA - OPTION #2
IVO VERGARA - OPTION #3
RACHEL LOFTHOUSE - OPTION #1
RACHEL LOFTHOUSE - OPTION #2
FOR ITEM NO. 11, PLEASE SEE ITEM NO. 17
ITEM # 12

CITY OF SANTA FE SPRINGS

PUBLIC FINANCING AUTHORITY AGENDA STAFF REPORT
TO: Honorable Chair and Board Members
FROM: René Bobadilla, P.E., Executive Director
BY: Julio Morales, Director of Finance
SUBJECT: MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS

ISSUED THROUGH THE CITY OF SANTA FE SPRINGS PUBLIC

FINANCING AUTHORITY (PFA)
DATE: August 19, 2025
RECOMMENDATION(S):

It is recommended that the City Council:
1) Receive and file the report.

FISCAL IMPACT
N/A

BACKGROUND/DISCUSSION
The Santa Fe Springs Public Financing Authority (PFA) is a City entity that has periodically issued debt for the benefit of the Santa Fe Springs community. The following is a brief status report on the debt instruments currently outstanding that were issued through the PFA.

Consolidated Redevelopment Project 2006-A Tax Allocation Bonds Financing proceeds available for appropriation at 7/31/2025 None Outstanding principal at 7/31/2025 $25,205,601
Bond Repayment
The former Community Development Commission (CDC) issued a number of tax allocation bonds before it was dissolved by State law effective February 1, 2012 which are administered by the City acting as Successor Agency under the oversight of the appointed Oversight Board. The Successor Agency no longer receives tax increment.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 19, 2025 Monthly Report on the Status of Debt Instruments Issued through the City of Santa Fe Springs Public Financing Authority (PFA)

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ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

Instead, distributions from the Redevelopment Property Tax Trust Fund (RPTTF) are received based on approved obligations. It is anticipated that sufficient allocations from the RPTTF will continue to be made to the Successor Agency to meet ongoing debt service obligations.

Unspent Bond Proceeds
Under an approved Bond Expenditure Agreement, unspent bond proceeds of the former CDC in the amount of approximately $19 million were transferred to the City in July 2014.

The funds are to be spent in accordance with the original bond documents. The unspent proceeds continue to be a source of funding within the City’s capital improvement program (CIP).
2016 Bond Refunding
In July 2016, the Successor Agency issued its 2016 Tax Allocation Refunding Bonds, which paid off several bond issuances of the former CDC. The bonds were originally issued through the Public Financing Authority and included the 2001 Series A, 2002 Series A, 2003 Series A, the current interest portion of the 2006 Series A, and 2006 Series B bond issuances.
2017 Bond Refunding
In December 2017, the Successor Agency issued its 2017 Tax Allocation Refunding Bonds, which paid off the 2007 Tax Allocation Bonds of the former CDC. The 2007 Bonds were originally issued through the Public Financing Authority.

ANALYSIS
The report is presented for informational purposes only.

ENVIRONMENTAL
N/A

SUMMARY/NEXT STEPS
The Successor Agency will continue to request sufficient distributions from the RPTTF to make required bond payments through maturity on September 1, 2028.

ATTACHMENT(S):

None.

FOR ITEM NO. 13, PLEASE SEE ITEM NO. 17
ITEM # 14

CITY OF SANTA FE SPRINGS

WATER UTILITY AUTHORITY AGENDA STAFF REPORT
TO: Honorable Chair and Board Members
FROM: René Bobadilla, P.E., Executive Director
BY: Julio Morales, Director of Finance
SUBJECT: MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS

ISSUED THROUGH THE CITY OF SANTA FE SPRINGS WATER UTILITY

AUTHORITY (WUA)
DATE: August 19, 2025
RECOMMENDATION(S):

It is recommended that the City Council:
1) Receive and file the report.

FISCAL IMPACT
N/A

BACKGROUND/DISCUSSION
The Santa Fe Springs Water Utility Authority (WUA) is a City entity that has issued debt for the benefit of the Santa Fe Springs community. The following is a brief status report on the debt instruments currently outstanding that were issued through the WUA.

Water Revenue Bonds, 2013
Financing proceeds available for appropriation at 7/31/2025 None Outstanding principal at 7/31/2025 $6,890,000
Water Revenue Bonds, 2018
Financing proceeds available for appropriation at 7/31/2025 None Outstanding principal at 7/31/2025 $175,000
In May 2013 the Water Utility Authority issued the 2013 Water Revenue Bonds in the amount of $6,890,000. The bonds refunded the existing 2003 Water Revenue Bonds CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 19, 2025 Monthly Report on the Status of Debt Instruments Issued through the City of Santa Fe Springs Water Utility Authority (WUA) Page 2 of 2
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:
(issued through the Public Financing Authority) and provided additional funds for water improvement projects in the amount of $2,134,339. The funds were restricted for use on water system improvements. In August 2013 the Water Utility Authority Board appropriated the proceeds for the Equipping Water Well No. 12 Project and all proceeds were since used on this project.

In January 2018 the Water Utility Authority issued the 2018 Water Revenue Bonds in the amount of $1,800,000. The bonds refunded the existing 2005 Water Revenue Bonds (issued through the Public Financing Authority). No additional funds were raised through the issuance of the 2018 Water Revenue Bonds.

The WUA was formed in June of 2009. Water revenue bonds issued prior to this date were issued through the City of Santa Fe Springs Public Financing Authority.

ANALYSIS
The report is presented for informational purposes only.

ENVIRONMENTAL
N/A

SUMMARY/NEXT STEPS
The WUA budget includes sufficient appropriations and adequate revenues are expected to be collected to meet the debt service obligations associated with the 2013 and 2018 Water Revenue Bonds.

ATTACHMENT(S):

None.

FOR ITEM NO. 15, PLEASE SEE ITEM NO. 17
FOR ITEM NO. 16, PLEASE SEE ITEM NO. 17
ITEM # 17

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Fernando N. Muñoz, City Clerk
SUBJECT: MINUTES OF THE JULY 1, 2025 CITY COUNCIL MEETINGS DATE: August 19, 2025
RECOMMENDATION(S):

It is recommended that the City Council:
1) Approve the minutes as submitted.

FISCAL IMPACT
N/A

BACKGROUND
Staff has prepared minutes for the following meeting:
• Regular Meeting of July 1, 2025

ANALYSIS
N/A

ENVIRONMENTAL
N/A

DISCUSSION
N/A
CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 19, 2025

MINUTES OF THE REGULAR COUNCIL MEETINGS

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SUMMARY/NEXT STEPS
N/A
ATTACHMENT(S):

A. July 1, 2025 Regular Meeting Minutes
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

APPROVED:

MINUTES OF THE MEETINGS OF THE

CITY COUNCIL
July 1, 2025

CALL TO ORDER
Mayor Rounds called the meeting to order at 5:03 p.m.

ROLL CALL
Members present: Councilmembers/Directors: Mora, Martin, Rodriguez, Mayor Pro Tem/Vice Chair Zamora, and Mayor/Chair Rounds.

Members absent: None.

PUBLIC COMMENTS ON CLOSED SESSION ITEMS
None

CITY COUNCIL

1. CLOSED SESSION

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Pursuant to Government Code Section 54956.8)
Property: APN: 8001-003-934
Agency negotiator: René Bobadilla, City Manager and Cuong Nguyen, Director of Community Development
Negotiation parties: Jamboree Housing Corporation
Under negotiation: Price and terms of payments as relates to interests in real property

2. CLOSED SESSION

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Pursuant to Government Code Section 54956.8)
Property: APNs: 8011-002-901, -902, -903, and 8011-003-955 to -979 (MC&C IV) Agency negotiator: René Bobadilla, City Manager and Cuong Nguyen, Director of Community Development
Negotiation parties: Vehicle Parking Limited, LLC
Under negotiation: Lease price and terms of payments as relates to interests in real property

SUCCESSOR AGENCY

3. CLOSED SESSION

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Pursuant to Government Code Section 54956.8)
Property: APNs: 8011-018-900, -901, -902, -903, -904, -905, -906, AND 8011-019-911 (MC&C III)
Minutes of the July 1, 2025 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

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Agency negotiator: René Bobadilla, City Manager and Cuong Nguyen, Director of Community Development
Negotiation parties: Vehicle Parking Limited, LLC
Under negotiation: Lease price and terms of payments as relates to interests in real property
Mayor Rounds recessed the meeting at 5:04 p.m.

Mayor Rounds reconvened the meeting at 6:02 p.m.

CLOSED SESSION REPORT
City Attorney, Rick Olivarez provided a closed session report: feedback was provided, and no reportable action was taken.

INVOCATION
Councilmember Mora led the invocation.

PLEDGE OF ALLEGIANCE
Councilmember Rodriguez led the pledge of allegiance.

INTRODUCTIONS
Members of the Chamber of Commerce were introduced.

PRESENTATIONS

4. RECOGNITION OF YOUTH SOCCER TEAM FOR WINNING TOURNAMENT (PARKS & RECREATION)

5. BEST OF SFS: INSPIRING SERVICES – “THE POWER OF GIVING BACK” (PARKS & RECREATION)

6. PRESENTATION OF APPRECIATION TO ESPN LA AND THE ESPARZA FAMILY (PARKS & RECREATION)

7. EVERY 15 MINUTES (PARKS & RECREATION)

8. LOS ANGELES COUNTY VECTOR CONTROL – MOSQUITO SEASON

PRESENTATION (CITY MANAGER)

9. NORTH STAR ALLIANCES PRESENTATION (PARKS & RECREATION)

10. RECOGNITION OF KATHIE FINK (CITY MANAGER)

CHANGES TO AGENDA
Coty Attorney, Rick Olivarez requested to add an item titled “FIRE STATION HEADQUARTERS OFFICE RENOVATION – ADDITIONAL APPROPRIATION OF FUNDS” to the consent calendar as Item No. 32 which was brought to staff’s attention after the agenda was posted and requires action before the next meeting of August 19, 2025. Council unanimously agreed to add Minutes of the July 1, 2025 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

Page 3 ends

the item to the consent calendar.

PUBLIC COMMENTS
The following persons spoke during public comments:

Ian Jameson submitted a public comment via email.

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
Fire Chief, Chad Van Meeteren spoke on donations to the Sister City of Navojoa, Mexico.

PUBLIC HEARING

11. CONFIRMATION OF 2024/25 WEED ABATEMENT CHARGES (CITY CLERK) RECOMMENDATION: It is recommended that the City Council:
1) Open the Public Hearing;
2) Receive any comments from the public wishing to speak on this matter and thereafter close the Public Hearing;
3) Confirm the charges listed in the Los Angeles County Agricultural Commissioner’s 2024/25 Weed Abatement Assessment Roll and instruct the County Auditor to enter the amounts of these assessments against the respective parcels of land as they appear on the current assessment roll.

Public Hearing opened at: 7:01 p.m.

No. of Speakers: None
Public Hearing closed at: 7:01 p.m.

It was moved by Mayor Pro Tem Zamora, seconded by Councilmember Martin, to confirm the charges listed in the Los Angeles County Agricultural Commissioner’s 2024/25 Weed Abatement Assessment Roll and instruct the County Auditor to enter the amounts of these assessments against the respective parcels of land as they appear on the current assessment roll, by the following vote:

Ayes: Mora, Martin, Rodriguez, Zamora, Rounds
Noes: None

Absent: None
Recuse: None

12. RESOLUTION NO. 9963 – AMENDING RESOLUTION NO. 9947 ADDING TWENTYTHREE (23) NEW FEES, AMENDING EIGHT (8) FEES, AND MOVING FOUR (4) FEES

FROM POLICE SERVICES TO COMMUNITY DEVELOPMENT TO THE CITY OF SANTA FE SPRINGS COMPREHENSIVE FEE SCHEDULE FOR FISCAL YEAR 2024- 25, AND UPDATING THE NAME TO THE CITY OF SANTA FE SPRINGS

COMPREHENSIVE FEE SCHEDULE (FINANCE)
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RECOMMENDATION: It is recommended that the City Council:
1) Open the Public Hearing;
2) Receive any comments from the public wishing to speak on this matter and thereafter close the Public Hearing;
3) Adopt Resolution No. 9963, which amends Resolution No. 9947, adopted on March 4, 2025, to add twenty-three (23) new fees, amend eight (8) existing fees, and move four (4) fees from Police Services to Community Development from the City of Santa Fe Springs Comprehensive Fee Schedule for Fiscal Year 2024-25; 4) Update the name from City of Santa Fe Springs Comprehensive Fee Schedule for Fiscal Year 2024-25 to the City of Santa Fe Springs Comprehensive Fee Schedule; 5) Take such additional, related, action that may be desirable.

Public Hearing opened at: 7:02 p.m.

No. of Speakers: None
Public Hearing closed at: 7:02 p.m.

It was moved by Mayor Pro Tem Zamora, seconded by Councilmember Rodriguez, to adopt Resolution No. 9963, which amends Resolution No. 9947, adopted on March 4, 2025, to add twenty-three (23) new fees, amend eight (8) existing fees, and move four (4) fees from Police Services to Community Development from the City of Santa Fe Springs Comprehensive Fee Schedule for Fiscal Year 2024-25, and update the name from City of Santa Fe Springs Comprehensive Fee Schedule for Fiscal Year 2024-25 to the City of Santa Fe Springs Comprehensive Fee Schedule, and take such additional, related, action that may be desirable, by the following vote:

Ayes: Mora, Martin, Rodriguez, Zamora, Rounds
Noes: None

Absent: None
Recuse: None

13. PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTION NO. 9968 CONFIRMING THE FISCAL YEAR 2025-26 ENGINEER’S REPORT FOR THE ANNUAL HERITAGE SPRINGS ASSESSMENT DISTRICT NO. 2001-1 (HAWKINS

STREET AND PALM DRIVE) AND LEVYING SUCH ASSESSMENTS
(PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Conduct a Public Hearing and consider adopting Resolution No. 9968 confirming the Fiscal Year 2025-26 Engineer’s Report for the Annual Heritage Springs Assessment District No. 2001-1 (Hawkins Street and Palm Drive); and, 2) Authorize the Levying of the Fiscal Year 2025-26 Assessments; and, Minutes of the July 1, 2025 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

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3) Take such additional, related, action that may be desirable.

Public Hearing opened at: 7:03 p.m.

No. of Speakers: None
Public Hearing closed at: 7:03 p.m.

It was moved by Councilmember Rodriguez, seconded by Councilmember Mora, to adopt Resolution No. 9968 confirming the Fiscal Year 2025-26 Engineer’s Report for the Annual Heritage Springs Assessment District No. 2001-1 (Hawkins Street and Palm Drive), authorize the Levying of the Fiscal Year 2025-26 Assessments, and take such additional, related, action that may be desirable, by the following vote:

Ayes: Mora, Martin, Rodriguez, Zamora, Rounds
Noes: None

Absent: None
Recuse: None

14. PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTION NO. 9969 CONFIRMING THE FISCAL YEAR 2025-26 ENGINEER’S REPORT FOR THE ANNUAL SANTA FE SPRINGS LIGHTING DISTRICT NO. 1 AND LEVYING SUCH

ASSESSMENTS (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Conduct a Public Hearing and consider adopting Resolution No. 9969 confirming the Fiscal Year 2025-26 Engineer’s Report for the Annual Santa Fe Springs Lighting District No. 1; and,
2) Authorize the Levying of the Fiscal Year 2025-26 Assessments; and, 3) Take such additional, related, action that may be desirable.

Public Hearing opened at: 7:03 p.m.

No. of Speakers: None
Public Hearing closed at: 7:03 p.m.

It was moved by Councilmember Martin, seconded by Councilmember Rodriguez, to adopt Resolution No. 9969 confirming the Fiscal Year 2025-26 Engineer’s Report for the Annual Santa Fe Springs Lighting District No. 1, authorize the Levying of the Fiscal Year 2025-26 Assessments, and take such additional, related, action that may be desirable, by the following vote:

Ayes: Mora, Martin, Rodriguez, Zamora, Rounds
Noes: None

Absent: None
Recuse: None
Minutes of the July 1, 2025 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

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OLD BUSINESS

15. 2026 TOURNAMENT OF ROSES FLOAT DESIGN SELECTION
(COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Review the three (3) Rose Float designs, presented by Phoenix Design Company (Phoenix), and select one (1) for production for the 2026 Tournament of Roses parade; and
2) Take such additional, related, action that may be desirable.

City Manager, René Bobadilla provided a brief introduction and called upon Director of Community Services, Maricela Balderas to provide a presentation on Item No. 15.

Council deliberated on the different options.

It was moved by Mayor Pro Tem Zamora, seconded by Councilmember Rodriguez, to choose Option 1 with the incorporation of the “Welcome to Santa Fe Springs” sign on the side, by the following vote:

Ayes: Mora, Martin, Rodriguez, Zamora, Rounds
Noes: None

Absent: None
Recuse: None

REGULAR BUSINESS

16. CONSIDERATION AND APPROVAL OF A RESOLUTION DECLARING A FISCAL

EMERGENCY AND CALLING A SPECIAL MUNICIPAL ELECTION TO PRESENT VOTERS WITH A BALLOT MEASURE TO INCREASE THE CITY’S TRANSACTIONS AND USE TAX ALONG WITH OTHER ELECTION-RELATED ACTION; AND FIRST

READING APPROVAL OF A RELATED ORDINANCE CODIFYING THE PROPOSED

INCREASE, SUBJECT TO VOTER APPROVAL (CITY ATTORNEY)
RECOMMENDATION: It is recommended that the City Council:
1) Subject to adoption by the electorate, give first reading to Ordinance No. 1160 of the City of Santa Fe Springs, California (“City”) increasing the City’s existing transactions and use tax rate from 1% to 1.25% and making such other administrative amendments and updates requested by the California Department of Tax and Fee Administration; and
2) Adopt Resolution No. 9970 (i) Declaring a fiscal emergency within the meaning of Article XIIIC, §2 of the California Constitution; (ii) Calling and Giving Notice of a November 4, 2025 Special Election for the Submission of a Ballot Measure to Santa Fe Springs Voters increasing the City’s 1% Transactions and Use Tax rate to 1.25%; Minutes of the July 1, 2025 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

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(iii) Requesting Consolidation of Said Special Election with the County-Administered Election of the Same Date; (iv) Requesting that the Los Angeles County RegistrarRecorder/County Clerk Provide Specific Election Administration Services; and (v) Setting Priorities for Filing Written Arguments and Rebuttals Regarding the Ballot Measure and Directing Preparation of An Impartial of Analysis; and 3) Discuss and take action regarding the preparation of ballot arguments. 4) Take such additional, related, action that may be desirable.

City Manager, René Bobadilla provided a brief presentation on Item No. 16. He provided background on the need for the measure.

Mayor Pro Tem Zamora asked how many paramedics would be added. City Manager Bobadilla said 6, for a total of 2 squads (currently one). Council added comments in support of Item No.

16. It was moved by Mayor Pro Tem Zamora, seconded by Councilmember Martin, to give first reading to Ordinance No. 1160 of the City of Santa Fe Springs, California (“City”) increasing the City’s existing transactions and use tax rate from 1% to 1.25% and making such other administrative amendments and updates requested by the California Department of Tax and Fee Administration, adopt Resolution No. 9970 (i) Declaring a fiscal emergency within the meaning of Article XIIIC, §2 of the California Constitution; (ii) Calling and Giving Notice of a November 4, 2025 Special Election for the Submission of a Ballot Measure to Santa Fe Springs Voters increasing the City’s 1% Transactions and Use Tax rate to 1.25%; (iii) Requesting Consolidation of Said Special Election with the County-Administered Election of the Same Date; (iv) Requesting that the Los Angeles County Registrar-Recorder/County Clerk Provide Specific Election Administration Services; and (v) Setting Priorities for Filing Written Arguments and Rebuttals Regarding the Ballot Measure and Directing Preparation of An Impartial of Analysis, discuss and take action regarding the preparation of ballot arguments, and take such additional, related, action that may be desirable, by the following roll call vote:

Ayes: Mora, Martin, Rodriguez, Zamora, Rounds
Noes: None

Absent: None
Recuse: None

17. APPOINTMENTS TO THE YOUTH LEADERSHIP COMMITTEE (CITY CLERK) RECOMMENDATION: It is recommended that the City Council:
1) Review and make appointments to the Youth Leadership Committee as desired; and 2) Take such additional, related action that may be desirable.

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It was moved by Mayor Pro Tem Zamora, seconded by Councilmember Rodriguez, to reappoint all eligible members, by the following vote:

Ayes: Mora, Martin, Rodriguez, Zamora, Rounds
Noes: None

Absent: None
Recuse: None

PUBLIC FINANCING AUTHORITY

18. MINUTES OF THE JUNE 17, 2025 PUBLIC FINANCING AUTHORITY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Approve the minutes as submitted.

19. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED THROUGH

THE CITY OF SANTA FE SPRINGS PUBLIC FINANCING AUTHORITY (PFA) (FINANCE)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Receive and file the report.

WATER UTILITY AUTHORITY

20. MINUTES OF THE JUNE 17, 2025 WATER UTILITY AUTHORITY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Approve the minutes as submitted.

21. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED THROUGH

THE CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY (WUA) (FINANCE) RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Receive and file the report.

HOUSING SUCCESSOR

22. MINUTES OF THE JUNE 3 AND 17, 2025 HOUSING SUCCESSOR MEETINGS (CITY CLERK)
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RECOMMENDATION: It is recommended that the Housing Successor:
1) Approve the minutes as submitted.

SUCCESSOR AGENCY

23. MINUTES OF THE JUNE 3 AND 17, 2025 SUCCESSOR AGENCY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Successor Agency:
1) Approve the minutes as submitted.

24. APPROVAL OF LEASE AGREEMENT WITH VEHICLE PARKING UNLIMITED, LLC

FOR USE OF MC&C III FOR COMMERCIAL VEHICLE PARKING AND STORAGE (COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the Successor Agency:
1) Determine that the proposed lease agreement with Vehicle Parking Unlimited, LLC (VPU) is exempt from the California Environmental Quality Act (CEQA) (Pub. Res.

Code § 21000 et seq.) pursuant to CEQA Guidelines Section 15301 (Minor Alterations to Land); and
2) Adopt Resolution No. SA-2025-003, approving a five-year lease agreement between the Successor Agency to the Community Development Commission/Redevelopment Agency of the City of Santa Fe Springs (Successor Agency) and VPU for the use of MC&C III site located at 10448 Bloomfield Avenue; and
3) Take such additional, related action that may be desirable.

CITY COUNCIL

25. MINUTES OF THE JUNE 3 AND 17, 2025 CITY COUNCIL MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.

26. AQUATIC CENTER IMPROVEMENT PROJECT (PHASE 1B) – APPROVAL OF

PREQUALIFIED BIDDERS LIST AND AUTHORIZATION TO ADVERTISE FOR

CONSTRUCTION BIDS (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Prequalified Bidders List for Phase 1B; and 2) Approve the Plans and Specifications for Phase 1B; and Minutes of the July 1, 2025 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

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3) Authorize the City Engineer to solicit construction bids for Phase 1B from the Prequalified Bidders List; and
4) Authorize the City Clerk to file a Notice of Exemption for the subject project with the Los Angeles Registrar-Recorder; and
5) Take such additional, related action that may be desirable.

27. LANDSCAPE MAINTENANCE SERVICES – AUTHORIZATION TO ADVERTISE

REQUEST FOR PROPOSALS (RFP) (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize staff to finalize and advertise a Request for Proposals for Landscape Maintenance Services on Planet Bids, and
2) Approve the Third Amendment to the Agreement with Merchants Landscape Services, Inc. extending the contract for 90 days to terminate November 1, 2025, for an additional not-to-exceed fee of $255,000; and
3) Take such additional, related, action that may be desirable.

28. RESOLUTION NO. 9971 – ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025-26 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 9971 approving the Commercial Street Improvement Slauson Ave (Sorensen Ave to Santa Fe Springs Rd) Project to be partially funded by RMRA, the Road Repair and Accountability Act (SB1); and
2) Take such additional, related, action that may be desirable.

29. SANTA FE SPRINGS PARK PLAYGROUND REPLACEMENT – AWARD OF CONTRACT TO DAVE BANG ASSOCIATES, INC. (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 9966 approving a cooperative purchase contract with Dave Bang Associates, Inc. of Tustin, CA in the amount of $455,719.20 for the purchase and installation of playground equipment in accordance with Santa Fe Springs Municipal Code §34.18; and
2) Authorize the City Manager to execute the agreement with Dave Bang Associates, Inc.; and
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3) Appropriate $185,000 from the Capital Improvement Program Reserve Fund to the Santa Fe Springs Park Playground Improvement Project (Account No. PW230006); and
4) Authorize the City Clerk to file a Notice of Exemption for the subject project with the Los Angeles Registrar-Recorder; and
5) Take such additional, related, action that may be desirable.

30. RESOLUTION NO. 9953 – INTENT TO VACATE TWO PUBLIC RIGHT-OF-WAY

EASEMENTS AT THE SOUTHEASTERN CORNER OF CARMENITA ROAD AND

EXCELSIOR DRIVE AND A PORTION OF FREEWAY DRIVE (PUBLIC WORKS) RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 9953 declaring City Council’s intention to vacate two public rightof-way easements at the southeastern corner of Carmenita Road and Excelsior Drive and a portion of Freeway Drive; and
2) Take such additional, related action that may be desirable.

31. RESOLUTION NO. 9965 – ADOPTION OF ANNUAL APPROPRIATION (GANN) LIMIT FOR FISCAL YEAR 2025-26 (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 9965 setting the appropriation limit for Fiscal Year 2025-26.

32. FIRE STATION HEADQUARTERS OFFICE RENOVATION – ADDITIONAL

APPROPRIATION OF FUNDS (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Appropriate an additional $250,000 from the Utility Users Tax (UUT) to the Fire Station Headquarters Office Renovation Project (Acct. No. PW250007); and 2) Authorize the City Manager to amend the existing Purchase Order with Willscot to extend the lease on temporary trailers for the project and add a shower trailer in the total amount of $75,000; and
3) Take such additional, related action that may be desirable.

It was moved by Councilmember Rodriguez, seconded by Mayor Pro Tem Zamora, to approve the consent calendar, by the following vote:

Ayes: Mora, Martin, Rodriguez, Zamora, Rounds
Noes: None

Absent: None
Recuse: None
Minutes of the July 1, 2025 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings

Page 12 ends

APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS
Councilmember Rodriguez appointed Juliann Bodnar to the Parks and Recreation Committee; Councilmember Mora appointed Miranda Martinez to the Youth Leadership Committee.

COUNCIL COMMENTS/AB1234 COUNCIL CONFERENCE REPORTING
Councilmember Mora commended employee Joe Barrios, and also talked about attending the scholarship dinner. He talked about attending the volunteer dinner and thanked everyone in attendance. Lastly, he talked about the “Every 15 Minutes” campaign.

Councilmember Martin talked about the flyers for the pet related item, including the waiver of pet adoption fees for current of former military. She talked about the concerts in the park, Kathie Fink’s retirement, and the availability of the pool during the summer. Lastly, she spoke about attending the Ms. Santa Fe Springs pageant.

Councilmember Rodriguez thanked staff for the concert offerings and welcomed the new Chamber of Commerce President, Mark Gutierrez. She also commended the Ms. Santa Fe Springs court and wished everyone a Happy Independence Day.

Mayor Pro Tem Zamora talked about an allocation of funds through the COG for Wi-Fi in the region. He also talked about the Telegraph Road improvement project and commended Transtech Engineering for expediting work in the city. He commended the Chamber of Commerce for their work, and promoted the Independence Day celebrations on July 3.

Mayor Rounds talked about the beginning of summer and also talked about attending the volunteer dinner and the scholarship dinner. He thanked staff, residents, and everyone in attendance.

ADJOURNMENT
Mayor Rounds adjourned the meeting at 7:32 p.m.
_____________________
William K. Rounds
Mayor
ATTEST:
_____________________
Fernando N. Muñoz Date
City Clerk
ITEM # 18

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: ON-CALL TREE MAINTENANCE SERVICES - AWARD OF CONTRACT FOR RFB NO. 25-1
DATE: August 19, 2025
RECOMMENDATION:

It is recommended that the City Council:
1) Accept the proposal from West Coast Arborists, Inc. in response to RFB No. 25-1 for On-Call Tree Maintenance Services; and
2) Award a contract to West Coast Arborists, Inc. from Anaheim, California for On-Call Tree Maintenance Services for an annual fee not-to-exceed $350,000; and 3) Authorize the City Manager to execute the agreement with West Coast Arborists, Inc.; and
4) Take such additional, related, action that may be desirable.

FISCAL IMPACT
Funding for the recommended agreement is included in the Adopted Budget for Fiscal Year 2025-26. No additional appropriation is recommended at this time.

BACKGROUND
The City Council awarded a two-year On-Call Tree Maintenance Services contract to West Coast Arborist (WCA) effective April 13, 2017. The contract contained a stipulation allowing the City Council to renew the contract for an additional two years at the end of the first term, based on performance and approval by the City Council.

On April 13, 2018, the City Council awarded the additional two-year extension setting the expiration date on April 13, 2021.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 19, 2025

ON-CALL TREE MAINTENANCE SERVICES - AWARD OF CONTRACT FOR RFB NO. 25-1

Page 2 of 3 ends

On December 10, 2020, the City Council authorized the issuance of an RFP for this service. The result of the RFP was an award to WCA on April 6, 2021. WCA was awarded a 4-year contract that was set to expire on May 14, 2025.

On April 1, 2025, the City Council approved an amendment to the WCA contract extending the expiration date for 90 days to allow for an RFB process. The RFB was advertised on April 30, 2025, and provided for a scoring matrix with weighted scores for qualifications, experience and cost.

On June 17, 2025, the City received nine proposals. A three-member evaluation team reviewed each proposal based on project-specific criteria, such as the experience and capability of the firm, ability to perform work with appropriate staff and equipment, quality of work performed, and total fee proposed / bid schedule of rates. The City is not required to award to the lowest bidder for On-Call Tree Maintenance Services, since this is not a Public Works Contract as defined by the Public Contract Code.

Upon evaluating the proposals, staff determined that West Coast Arborists is the best qualified contractor and equipped to provide On-Call Tree Maintenance Services.

Attached is a summary of the evaluation team’s rankings of the proposals. The proposals submitted to the city and the evaluation score sheets are on file with the Public Works Department.

Based on the evaluation criteria, the proposals were ranked as follows:

Rank Contractor Base Fee Score
1 West Coast Arborists, Inc. $ 149,061 98.7
2 Great Scott Tree Services $ 187,500 89.7
3 United Pacific Services $ 143,750 82.0
4 Mariposa Tree Management $ 187,645 81.0
4 Golden West Arbor Services $ 218,040 81.0
6 Greenfield Landscaping $ 163,655 79.3
7 North Star Land Care $ 194,593 78.3
8 SGD Enterprises $ 363,940 65.3
9 So Cal Arbor Care $ 251,375 59.0

ANALYSIS
The recommended agreement is for an annual fee not-to-exceed $350,000. The total annual fee depends on the work requested by staff throughout the year that is paid at the unit costs in the Schedule of Compensation. The term is for an initial three (3) years with an option for the City to extend the agreement for two additional 1-year terms.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 19, 2025

ON-CALL TREE MAINTENANCE SERVICES - AWARD OF CONTRACT FOR RFB NO. 25-1

Page 3 of 3 ends

ENVIRONMENTAL
N/A

DISCUSSION
N/A

SUMMARY/NEXT STEPS
Upon approval of the recommended actions by the City Council, staff will execute the agreement with West Coast Arborists and coordinate with them to ensure uninterrupted service to the City.

ATTACHMENTS:

A. Contract Services Agreement
ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
Contract No. NO. 25-1
1 ATTACHMENT A
2025

CONTRACT SERVICES AGREEMENT
(Contractor: West Coast Arborists, Inc)
(Nature of Engagement: Tree Maintenance Services and GIS-Based Tree Maintenance and Inventory Management Tool)
THIS CONTRACT SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this 19th day of August 2025 (the “Effective Date”) by and between the CITY OF SANTA FE SPRINGS, a municipal corporation (hereinafter, “CITY”) and West Coast Arborists, Inc (hereinafter, “CONTRACTOR”). For the purposes of this Agreement, CITY and CONTRACTOR may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONTRACTOR interchangeably.

RECITALS
WHEREAS, CITY is a municipal corporation organized under the laws of the State of California, with power to contract for services and tasks necessary to achieve its purpose; and
WHEREAS, CITY requires regular and emergency tree maintenance and removal services, and a GIS-based tree maintenance and inventory management tool; and WHEREAS, CITY staff has determined that CONTRACTOR possess the skills, experience and expertise required to competently provide the services and tasks contemplated under this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONTRACTOR agree as follows:

Section 1. Recitals
The Recitals set forth above and true and correct and incorporated herein to this Agreement by this reference.

Section 2. Term.

A. This Agreement shall have a term of three (3) years commencing on the Effective Date. Time is of the essence for this Agreement.

B. The City shall have the sole option to extend the Agreement term for two (2) additional, one (1) year terms. CITY will provide CONTRACTOR with written notice of CITY’s intent to exercise CITY’s option to extend the term of the Agreement no less than thirty (30) days prior to the expiration of the term or any prior extension term. In the event CITY exercises its option to extend this Agreement, all terms, Contract No. NO. 25-1
2 conditions, and provisions of this Agreement shall remain in effect and govern the duties, responsibilities, and liabilities of the parties hereto. CONTRACTOR shall provide CITY written acceptance to extend the Agreement term within ten (10) days of service of CITY’s written notice to extend the term.

C. Nothing in this Section shall operate to prohibit or otherwise restrict the CITY’s ability to terminate this Agreement at any time for convenience or for cause.

Section 3. Scope of Work.

A. Subject to the terms and conditions of this Agreement, CONTRACTOR agrees to provide the services and tasks described in that certain Request for Proposals of CITY entitled “Tree Maintenance Services and Tree Database/Management System” (hereinafter, “CITY RFP”) and the written proposal of CONSULTANT entitled “Tree Maintenance Services and Tree Database/Management System” (hereinafter, the “CONTRACTOR Proposal”). The term “Scope of Services” shall be a collective reference to the CITY RFP and CONTRACTOR Proposal. The capitalized term “Work” or “Services” shall be a collective reference to all the various services and tasks referenced in the Scope of Services, attached hereto as Exhibit “A” to this Agreement and incorporated herein by this reference. In the event of any conflict or inconsistency between the provisions of the document entitled CITY RFP and the provisions of the document entitled CONTRACTOR Proposal, the requirements of the document entitled CITY RFP shall govern and control but only to the extent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Work and the provisions of this Agreement to which the Scope of Work is attached, the provisions of this Agreement shall govern and control but only to the extent of the conflict or inconsistency and no further.

B. CONTRACTOR shall provide all labor, materials, tools, supplies, equipment, services, tasks, and incidental and customary work necessary to competently perform and timely complete the Work. CONTRACTOR shall perform the Work in accordance with the terms and conditions of this Agreement and in accordance with such other written or verbal directives as may be issued by CITY.

C. CONTRACTOR warrants that CONTRACTOR: (i) has thoroughly investigated and considered the nature of the Work to be performed under this Agreement; and (ii) has carefully considered how the Work should be performed. CONTRACTOR will inspect any location where the Work is to be performed and acquaint itself with the conditions of the location before commencing any of the Work requested by CITY.

Should the CONTRACTOR discover any latent or unknown condition(s) which will materially affect the performance of the Work, CONTRACTOR shall immediately inform the CITY of such discovery and shall not proceed, except at CONTRACTOR’s risk until written instructions are received from the City Representative as defined herein.

Contract No. NO. 25-1
3 D. In the event CONTRACTOR ceases to perform the Work agreed to under this Agreement or otherwise abandons any undertaking contemplated herein prior to completion and/or acceptance of the Work performed by CITY, CONTRACTOR shall deliver to CITY immediately and without delay, all materials, records, and other work product prepared or obtained by CONTRACTOR in the performance of this Agreement. Furthermore, CONTRACTOR shall only be compensated for the reasonable value of the services, tasks and other work performed up to the time of cessation or abandonment, less a deduction for any damages, costs, or additional expenses which CITY may incur as a result of CONTRACTOR’s cessation or abandonment.

Section 4. Performance of Work.

A. CITY requests for the performance of specific services or tasks contemplated under this Agreement shall be made in the form of a written work order(s) issued by the City Representative (each such written request hereinafter referred to as a “Work Order”). Each Work Order shall include the following information:

1. A detailed description of the specific services or tasks requested;

2. The location of where the particular services or tasks are to be performed, if applicable;

3. A timeline for completing the requested services or tasks;

4. Any other information CITY deems necessary and relevant to the requested services or tasks; and

5. The signature of the City Representative, confirming that the services or tasks have been authorized by the City Representative.

B. CONTRACTOR shall not perform any of the Services contemplated under this Agreement without a written Work Order request from the City Representative, containing the information set forth above. Once a written Work Order is received, CONTRACTOR shall perform the Work continuously and with due diligence so as to complete the tasks and services as set forth in the Work Order or the Scope of Work. CONTRACTOR shall cooperate with CITY and in no manner interfere with the work of CITY, its employees or other consultants, contractors, or agents.

C. CONTRACTOR shall not claim or be entitled to receive any compensation or damage because of the failure of CONTRACTOR, or its subcontractors, to have related services or tasks completed in a timely manner.

D. CONTRACTOR shall at all times enforce strict discipline and good order among CONTRACTOR’s employees.

E. CONTRACTOR, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

F. CONTRACTOR shall comply with all applicable federal, state, and local laws and Contract No. NO. 25-1
4 regulations, including all applicable Cal/OSHA and wage law and regulations in the performance of this Agreement.

Section 5. Compensation.

A. CONTRACTOR shall be compensated for Work performed in accordance with the Schedule of Compensation, attached hereto as EXHIBIT “B” (the “Approved Rate Schedule”) and incorporated herein by this reference. The foregoing notwithstanding, CONTRACTOR’s total compensation may not exceed the aggregate sum of Three Hundred and Fifty Thousand Dollars ($350,000) per fiscal year (hereinafter, the “Not-to-Exceed Sum”). In the event CONSULTANT’s charges are projected to exceed the Not-to-Exceed Sum prior to the expiration of this Agreement, CITY may suspend CONSULTANT’s performance pending CITY approval of any anticipated expenditures in excess of the Not-to-Exceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.

B. CONTRACTOR further agrees that the Not-to-Exceed Sum is inclusive of compensation for all labor, materials, tools, supplies, equipment, services, tasks, and incidental and customary work necessary to competently perform and timely complete the Work requested by CITY.

C. Following the conclusion of each calendar month, CONTRACTOR shall submit to CITY an itemized invoice indicating the Work performed and completed during the recently concluded calendar month, including the reimbursable out-of-pocket expenses incurred. If the amount of CONTRACTOR’s monthly compensation is a function of hours worked by CONTRACTOR’s personnel, the invoice should identify the request or work order under which the Work was provided; the number of hours worked in the recently concluded calendar month; the personnel responsible for performing the Work performed; the rate of compensation at which such Work was performed, the subtotal for each Work performed and a grand total for all Work performed. Within thirty (30) calendar days of receipt of each invoice, CITY will notify CONTRACTOR in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts included on the invoice. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONTRACTOR.

Section 6. Standard of Care.

A. CONTRACTOR represents, acknowledges, and agrees as follows:

1. CONTRACTOR shall perform all Work consistent with and adhering to the professional standard of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality;
Contract No. NO. 25-1
5 2. CONTRACTOR represents all personnel assigned to perform the Work for CITY under this Agreement shall possess the skill, training, and experience necessary to competently perform the Work and shall at all times possess and maintain all licenses, permits, certifications and/or qualifications legally required to perform the Work and make the same available to CITY for copying and inspection;

3. CONTRACTOR shall perform and complete all Work in a manner that is reasonably satisfactory to CITY;

4. CONTRACTOR understands the nature and scope of the Work to be performed under this Agreement as well as any and all applicable schedules of performance; and

5. In the performance of this Agreement, CONTRACTOR shall supply and deploy personnel, equipment, tools, and materials necessary, in the reasonable opinion of CITY, to perform all Work in compliance with the standard of care set forth in this Section and time to complete all Work as specified by the Scope of Work or other written order.

6. CONTRACTOR shall perform, at CONTRACTOR’s sole cost and expense, any tasks necessary to correct any errors or omissions caused by CONTRACTOR’s failure to comply with the standard of care set forth in this Section or by any like failure on the part of CONTRACTOR’s employees, agents, contractors, subcontractors and subconsultants. Such effort by CONTRACTOR to correct any errors or omissions shall be commenced immediately upon their discovery by either Party and shall be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing in the CITY Representative’s sole and absolute discretion.

B. CONTRACTOR acknowledges and agrees that CITY’s acceptance of any Work performed by CONTRACTOR or on CONTRACTOR’s behalf shall not constitute a release of any deficiency or delay in performance. CONTRACTOR further acknowledges, understands, and agrees that CITY has relied upon the representations of CONTRACTOR under paragraph A of this Section, above, and that such representations were a material inducement to CITY entering into this Agreement with CONTRACTOR.

Section 7. Representatives.

A. City Representative. For the purposes of this Agreement, the contract administrator and CITY’s representative shall be James Enriquez, Director of Public Works (hereinafter, the “City Representative”). It shall be CONTRACTOR’s responsibility to keep the City Representative informed of the progress of all Work provided. CONTRACTOR shall refer any decisions which must be made by CITY Contract No. NO. 25-1
6 to the City Representative. Unless otherwise specified herein, any approval of CITY required hereunder shall mean the approval of the City Representative.

Except as otherwise provided under this Agreement, written notice to City Representatives shall constitute notice to the CITY.

B. Contractor Representative. For the purposes of this Agreement, (Patrick Mahoney, Owner], is hereby designated as the primary representative of CONTRACTOR authorized to act on its behalf with respect to CONTRACTOR’s performance under this Agreement and to make all decisions in connection therewith (hereinafter, the “Contractor Representative”). Notice to the Contractor Representative whether written or verbal shall constitute notice to CONTRACTOR.

The Contractor’s Representative shall supervise and direct the performance of all Work, using his/her best skill and attention. The Contractor Representative shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Work under this Agreement.

Section 8. Contractor’s Personnel.

A. CONTRACTOR shall be solely responsible for the satisfactory performance of all personnel working on CONTRACTOR’s behalf in the performance of this Agreement.

B. If at any time during the term of this Agreement, CITY requests the removal of any of CONTRACTOR’s officers, employees, agents, contractors, subcontractors or subconsultants assigned by CONTRACTOR to perform on CONTRACTOR’s behalf under this Agreement, CONTRACTOR shall remove such officers, employees, agents, contractors, subcontractors or subconsultants immediately upon receiving notice from CITY.

C. CONTRACTOR shall be solely responsible for the payment of all wages and benefits owed to CONTRACTOR’s employees and shall comply with all requirements pertaining to employer’s liability, workers’ compensation, unemployment insurance, and Social Security. CONTRACTOR shall also be solely responsive for the payment of all subcontractors acting on its behalf in the performance of this Agreement.

Section 9. Provisions Applicable to Work Constituting Public Works Under Labor Code Section 1720.

A. The provisions of this Section shall apply to the extent any of the Work to be performed by CONTRACTOR constitute a “public work” within the meaning of Sections 1720 et seq. of the Labor Code. CONTRACTOR is responsible for complying with Labor Code Sections 1720 et seq., which is briefly summarized in this Section.

Contract No. NO. 25-1
7 B. Hours of Work.

1. In accordance with California Labor Code Section 1810, eight (8) hours of labor in performance of the Work subject to this Section shall constitute a legal day’s work under this Agreement.

2. In accordance with California Labor Code Section 1811, the time of service of any worker employed in performance of the Work subject to this Section is limited to eight (8) hours during any one calendar day, and forty (40) hours during any one (1) calendar week, except in accordance with Labor Code Section 1815, which provides that work in excess of eight (8) hours during any one (1) calendar day and forty (40) hours during any one calendar week is permitted upon compensation for all hours worked in excess of eight (8) hours during any one (1) calendar day and forty (40) hours during any one (1) calendar week at not less than one-and-one-half times the basic rate of pay.

3. CONTRACTOR and its subcontractors shall forfeit as a penalty to the CITY Twenty Five Dollars ($25) for each worker employed in the performance of the Work subject to this Section for each calendar day during which the worker is required or permitted to work more than eight (8) hours in any one calendar day, or more than forty (40) hours in any one calendar week, in violation of the provisions of Labor Code Section 1810 et seq.

C. Wages.

1. In accordance with Labor Code Section 1773.2, the CITY has determined the general prevailing wages for the locality in which Work subject to the Section are to be performed for each craft or type of work needed to be as published by the State of California Department of Industrial Relations, Division of Labor Statistics and Research, a copy of which is on file at the CITY and shall be made available on request. CONTRACTOR and subcontractors engaged in the performance of the Work subject to this Section shall pay no less than these rates to all persons engaged in performance of the Work subject to this Section.

2. CONTRACTOR and any subcontractors engaged in performance of the Work subject to Labor Code Sections 1720 et seq. shall comply with Labor Code Section 1775, which establishes a penalty of up to Two Hundred Dollars ($200) per day for each worker engaged in the performance of the Work and where CONTRACTOR or any subcontractor pays less than the specified prevailing wage. The amount of such penalty shall be determined by the Labor Commissioner and shall be based on consideration of the mistake, inadvertence, or neglect of CONTRACTOR or subcontractor in failing to pay the correct rate of prevailing wages, or the previous record of Contract No. NO. 25-1
8 CONTRACTOR or subcontractor in meeting applicable prevailing wage obligations, or the willful failure by CONTRACTOR or subcontractor to pay the correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing to pay the correct rate of prevailing wages is not excusable if CONTRACTOR or subcontractor had knowledge of their obligations under the California Labor Code. CONTRACTOR or subcontractor shall pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate. If a subcontractor worker engaged in performance of the Work subject to Labor Code Sections 1720 et seq. is not paid the general prevailing per diem wages by the subcontractor, CONTRACTOR is not liable for any penalties therefore unless CONTRACTOR had knowledge of that failure or unless CONTRACTOR fails to comply with all of the following requirements:
(i) The contract executed between CONTRACTOR and the
subcontractor for the performance of part of the Work subject to Labor Code Sections 1720 et seq. shall include a copy of the provisions of California Labor Code Sections 1771, 1775, 1776, 1777.5, 1813, and 1815.
(ii) CONTRACTOR shall monitor payment of the specified general prevailing rate of per diem wages by the subcontractor by periodic review of the subcontractor’s certified payroll records. (iii) Upon becoming aware of a subcontractor’s failure to pay the specified prevailing rate of wages, CONTRACTOR shall diligently take corrective action to halt or rectify the failure, including, but not limited to, retaining sufficient funds due the subcontractor for performance of the Work subject to this Section.
(iv) Prior to making final payment to a subcontractor, CONTRACTOR shall obtain an affidavit signed under penalty of perjury from the subcontractor that the subcontractor has paid the specified general prevailing rate of per diem wages for employees engaged in the performance of the Work subject to this Section and any amounts due pursuant to California Labor Code Section 1813.

3. In accordance with Labor Code Section 1776, CONTRACTOR and each subcontractor engaged in performance of the Work subject to Labor Code Sections 1720 et seq. shall keep accurate payroll records showing the name, address, social security number, work, straight time, and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed in performance of the Work subject to Labor Code Sections 1720 et seq. Each Contract No. NO. 25-1
9 payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
(i) The information contained in the payroll record is true and correct.
(ii) The employer has complied with the requirements of Sections 1771, 1811, and 1815 for any work performed by the employer’s employees on the public works project.

The payroll records required pursuant to Labor Code Section 1776 shall be certified and shall be available for inspection by the CITY and its authorized representatives, the Division of Labor Standards Enforcement, the Division of Apprenticeship Standards of the Department of Industrial Relations and shall otherwise be available for inspection in accordance with Labor Code Section 1776.

4. In accordance with Labor Code Section 1777.5, CONTRACTOR, on behalf of itself and any subcontractors acting on CONTRACTOR’s behalf in performance of the Work subject to Labor Code Sections 1720 et seq., shall be responsible for ensuring compliance with Labor Code Section 1777.5 governing employment and payment of apprentices on public works contracts.

5. In case it becomes necessary for CONTRACTOR and any subcontractors performing Work on CONTRACTOR’s behalf to employ for the Work subject to Labor Code Sections 1720 et seq. any person in a trade or occupation (except executive, supervisory, administrative, clerical, or other non-manual workers as such) for which no minimum wage rate has been determined by the Director of the Department of Industrial Relations, CONTRACTOR shall pay the minimum rate of wages specified therein for the classification which most nearly corresponds to specific Work subject to Labor Code Sections 1720 et seq. to be performed by that person. The minimum rate thus furnished shall be applicable as a minimum for such trade or occupation from the time of the initial employment of the person affected and during the continuance of such employment.

Section 10. Conflicts of Interest.

A. CONTRACTOR may serve other clients, but none whose activities within the corporate limits of CITY or whose business, regardless of location, would place CONTRACTOR in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

B. CONTRACTOR will comply with all applicable federal, state, and local laws and regulations, including the conflict of interest provisions of Government Code §1090 Contract No. NO. 25-1
10 and the Political Reform Act (Government Code §§81000 et seq.). CONTRACTOR shall not employ any official or employee of the CITY during the Term of this Agreement or any extension term. No officer or employee of CITY shall have any financial interest in this Agreement that would violate Government Code Section 1090 et seq. CONTRACTOR warrants and represents that no owner, principal, partner, officer, or employee of CONTRACTOR is or has been an official, officer, employee, agent, or appointee of the CITY within the twelve-month period of time immediately preceding the Effective Date. If an owner, principal, partner, officer, employee, agent, or appointee of CONTRACTOR was an official, officer, employee, agent, or appointee of the CITY within the twelve-month period immediately preceding the Effective Date, CONTRACTOR warrants that any such individuals did not participate in any manner in the forming of this Agreement.

CONTRACTOR understands that, if this Agreement is made in violation of Government Code Section 1090 et seq., the entire Agreement is void and CONTRACTOR will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and CONTRACTOR will be required to reimburse the CITY for any sums paid to CONTRACTOR. CONTRACTOR understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code Section 1090.

C. CONTRACTOR warrants, represents, and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONTRACTOR, to solicit or secure this Agreement. Further, CONTRACTOR warrants and represents that it has not paid, nor has it agreed to pay any company or person, other than a bona fide employee working solely for CONTRACTOR, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY shall have the absolute and unfettered right to rescind this Agreement without liability or penalty.

Section 11. Independent Contractor. CONTRACTOR shall at all times in the performance of this Agreement be an independent contractor and shall not be an employee of CITY or engaged in any joint venture relationship with the CITY.

CONTRACTOR shall determine the method, details, and means of performing all of the Work to be performed by CONTRACTOR under this Agreement. CONTRACTOR shall be responsible to CITY only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to CITY's control with respect to the physical action or activities of the CONTRACTOR in fulfillment of this Agreement. CONTRACTOR is permitted to provide services to others during the same period as it provides services to CITY under this Agreement. Notwithstanding any other CITY, state, or federal policy, rule, regulation, law, or ordinance to the contrary, CONTRACTOR and any of its employees, agents, and subcontractors performing the Work under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by CITY, including but not limited to eligibility to enroll in the California Public Employees Contract No. NO. 25-1
11 Retirement System (PERS) as an employee of CITY and entitlement to any contribution to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

Section 12. Non-Discrimination.

A. CONTRACTOR represents that it is an equal opportunity employer and shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any Work provided by CONTRACTOR under this Agreement. CONTRACTOR shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any Work that is the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of CONTRACTOR thereby.

B. CONTRACTOR and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, §12900 et seq.) and the applicable regulations promulgated hereunder (Cal. Code Regs., Title 2, §11000 et seq.).

The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, Section 12900 et seq., set forth in Chapter 5 of Division 4.1 of Title 2 of the California Code of Regulations are incorporated into this Contract by reference and made a part hereof as if set forth in full.

CONTRACTOR and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. CONTRACTOR shall include the nondiscrimination and compliance provisions of this Section in all subcontracts to provide the Work under this Agreement.

Section 13. Indemnification and Duty to Defend.

A. To the fullest extent permitted by law, CONTRACTOR hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless CITY and CITY’s elected and appointed officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively "Indemnitees") from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith (collectively "Liabilities"), arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of CONTRACTOR or any of CONTRACTOR’s officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants, or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or Contract No. NO. 25-1
12 related to this Agreement and the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by CONTRACTOR and shall operate to fully indemnify the Indemnitees against any such negligence. The foregoing notwithstanding, nothing in this Section shall be construed to encompass (i) Indemnitees' sole negligence or willful misconduct to the extent that the Agreement is subject to Civil Code Section 2782(a), or (ii) CITY’s active negligence to the extent that the underlying Agreement is subject to Civil Code Section 2782(b).

B. CONTRACTOR agrees, at its sole cost and expenses, to promptly defend Indemnitees from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever. The duty of CONTRACTOR to indemnify and hold harmless the Indemnitees includes the separate and independent duty to defend the Indemnitees. CONTRACTOR’s obligation to defend the Indemnitees shall be at CONTRACTOR’s sole expense, and not be excused because of CONTRACTOR’s inability to evaluate liability or because the CONTRACTOR evaluates liability and determines that the CONTRACTOR is not liable. This duty to defend shall apply whether a claim, demand, cause of action, or proceeding has merit or is meritless, or which involves claims or allegations that any or all of the Indemnitees were actively, passively or concurrently negligent, or which otherwise assert that the Indemnitees are responsible, in whole or in part, for any damage, cost, expense, liability, claim, demand, cause of action, proceeding, expense, judgement, penalty, or lien. CONTRACTOR agrees to provide this defense immediately upon written notice from CITY with well qualified, adequately insured and experienced legal counsel acceptable to the CITY. Should conflict of interest principles preclude a single attorney from representing both CITY and CONTRACTOR, or should CITY otherwise find CONTRACTOR’s attorney unacceptable, then CONTRACTOR shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys’ fees, expert fees, and all other costs and fees of litigation. The CONTRACTOR shall promptly pay any final judgment rendered against the Indemnitees with respect to claims determined by a trier of fact to have been the result of the CONTRACTOR’s negligent, reckless, or wrongful act, omission, or performance.

C. Attorneys and other professionals employed by CONTRACTOR to defend Indemnitees shall be selected by Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees.

CITY shall have the right to offset against the amount of any fees due to CONTRACTOR under this Agreement any amount due to CITY from CONTRACTOR because of CONTRACTOR’s failure to promptly pay to CITY any Contract No. NO. 25-1
13 reimbursement or indemnification arising under this Section.

D. CONTRACTOR agrees to obtain executed indemnity agreements with provisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance of this Agreement. In the event CONTRACTOR fails to obtain such indemnity obligations for the benefit of CITY, CONTRACTOR agrees to be fully responsible and indemnify, hold harmless and defend Indemnitees from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged, intentional, reckless, negligent or otherwise wrongful acts, errors or omissions of CONTRACTOR or any of its officers, employees, servants, agents, subcontractors, volunteers or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

E. CITY does not and shall not waive any rights that it may possess against CONTRACTOR because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement.

F. The indemnification duty established under this Section is effective without reference to the existence or applicability of any insurance coverage(s) which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees. The hold harmless and indemnification provisions of this Section shall apply regardless of whether any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

G. Payment is not required as a condition precedent to an Indemnitee's right to recover under the indemnification provisions of this Section, and an entry of judgment against any one or more of the Indemnitees shall be conclusive in favor of the Indemnitees’ right to recover under such indemnification provisions.

CONTRACTOR shall pay Indemnitees for any attorney’s fees and costs incurred in enforcing this indemnification provision.

H. CONTRACTOR’s obligations under this Section or any other provision of this Agreement will not be limited by the provisions of any workers compensation act or similar act. CONTRACTOR expressly waives its statutory immunity under such statutes or laws as to the Indemnities. CONTRACTOR shall fully comply with the workers’ compensation laws regarding CONTRACTOR and CONTRACTOR’s employees. CONTRACTOR further agrees to indemnify and hold CITY harmless from any failure of CONTRACTOR to comply with applicable workers’ compensation laws.

Contract No. NO. 25-1
14 I. The provisions of this Section shall survive the termination or expiration of this Agreement and the completion of all Work contemplated under this Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law or elsewhere under this Agreement.

Section 14. Insurance.

A. CONTRACTOR shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:

1. Commercial General Liability Insurance with minimum limits of One Million Dollars ($1,000,000) for each occurrence and in the aggregate for any personal injury, death, loss, or damage.

2. Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with minimum limits of One Million Dollars ($1,000,000) per accident for bodily injury and property damage.

3. Worker’s Compensation insurance as required by the State of California.

B. CONTRACTOR shall require each of its sub-consultants or sub-contractors to maintain insurance coverage that meets all of the requirements of this Agreement.

C. All varieties of insurance required under this Agreement will be procured from insurers admitted in the State of California and authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Article, all required insurance will be procured from insurers who, according to the latest edition of the Best’s Insurance Guide, have an A.M. Best’s rating of no less than A:VII.

D. Prior to commencement of any Work under this Agreement, CONTRACTOR shall file with CITY’s Risk Manager a certificate or certificates of insurance showing that the insurance policies are in effect and satisfy the required amounts and specifications required pursuant to this Agreement. CONTRACTOR warrants, represents, and agrees that it will furnish CITY with certificates of insurance and endorsements evidencing the coverage required under this Section on ACORD25 or forms satisfactory to CITY in its sole and absolute discretion. The certificates of insurance and endorsements for each insurance policy will be signed by a person authorized by that insurer to bind coverage on its behalf and will be on forms provided by the CITY if requested. CONTRACTOR acknowledges, understands, and agrees, that CITY’s ability to verify the procurement and maintenance of the insurance required under this Article is a material consideration of this Agreement.

Contract No. NO. 25-1
15 E. CONTRACTOR shall provide proof that policies of insurance expiring during the Term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages.

F. The general liability and automobile policies of insurance shall contain an endorsement naming CITY, its elected officials, officers, agents, employees, attorneys, servants, volunteers, successors and assigns as additional insureds.

All of the policies shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days’ prior written notice to CITY.

CONTRACTOR agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.

G. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the CITY, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

H. All insurance coverage provided pursuant to this Agreement shall not prohibit CONTRACTOR, and CONTRACTOR’s employees, agents, subcontractors, or subconsultants from waiving the right of subrogation prior to a loss.

CONTRACTOR hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents, and volunteers.

I. Any deductibles or self-insured retentions must be approved by CITY. At the option of CITY, CONTRACTOR shall either reduce or eliminate the deductibles or self-insured retentions with respect to CITY, or CONTRACTOR shall procure a bond guaranteeing payment of losses and expenses.

J. If CONTRACTOR is a Limited Liability Company, general liability coverage must be amended so that the Limited Liability Company and its managers, affiliates, employees, agents, and other persons necessary or incidental to its operation are insureds.

K. Procurement of insurance by CONTRACTOR shall not be construed as a limitation of CONTRACTOR’s liability or as full performance of CONTRACTOR’s duties to indemnify, hold harmless and defend under Section 13 of this Agreement.

L. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient Contract No. NO. 25-1
16 to pay premium from CONTRACTOR payments. In the alternative, CITY may cancel this Agreement effective upon notice.

M. CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Any amendment to the insurance requirements of this Section shall be memorialized and approved in the form of a written amendment to this Agreement, signed by the Parties. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void or invalid.

Section 15. Records and Inspection. CONTRACTOR shall keep, and require subcontractors to keep, such books and records as shall be necessary to document the performance of the Work and enable the CITY to evaluate the performance of the Work.

The Contract Officer shall have full and free access to such books and records at all times during normal business hours of CITY, including the right to inspect, copy, audit, and make records and transcripts from such records. Such records shall be maintained for a period of four (4) years following completion of the Work hereunder, and the CITY shall have access to such records in the event any audit is required. This Section shall survive the termination or expiration of the Agreement.

Section 16. Termination.

A. Termination for Convenience. CITY may immediately terminate this Agreement for convenience, without cause and without penalty or liability at any time upon the issuance of written notice to CONTRACTOR specifying the effective date of such termination. Upon such termination for convenience, CONTRACTOR will be compensated only for those services and tasks which have been performed by CONTRACTOR up to the effective date of the termination. Such termination for convenience shall be made in writing signed by either the City Representative, the City Manager, or the Assistant City Manager. CONTRACTOR may only terminate this Agreement for cause as provided herein. If this Agreement is terminated as provided herein, CITY may require CONTRACTOR to provide all finished or unfinished Documents and Data and other information of any kind prepared by CONTRACTOR in connection with the performance of the Services.

CONTRACTOR will be required to provide such Documents and Data within fifteen (15) calendar days of CITY’s written request. No actual or asserted breach of this Agreement on the part of CITY will operate to prohibit or otherwise restrict CITY’s ability to terminate this Agreement for convenience as provided under this Section.

B. Termination for Cause. In the event either Party fails to perform any duty, obligation, service, or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service, or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) shall occur. For all Events of Default, the Party alleging an Event of Default shall give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which shall Contract No. NO. 25-1
17 specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default shall be cured, which shall not be less than the applicable cure period set forth in this Section or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default shall constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement. An Event of Default shall include, but shall not be limited to the following: (i) CONTRACTOR’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (ii) CONTRACTOR’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iii) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONTRACTOR, whether voluntary of involuntary; (iv) CONTRACTOR’s refusal or failure to perform or observe any covenant, condition, obligation or provision of this Agreement; and/or (v) CITY’s discovery that a statement representation or warranty by CONTRACTOR relating to this Agreement is false or erroneous in any material respect.

1. CONTRACTOR shall cure the following Event of Default within the following time periods:
i. Within three (3) business days of CITY’s issuance of a Default Notice for any failure of CONTRACTOR to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation, or work product which CONTRACTOR is obligated to provide to CITY or CITY’s employees or agents under this Agreement.

Prior to the expiration of the 3-day cure period, CONTRACTOR may submit a written request for additional time to cure the Event of Default upon a showing that CONTRACTOR has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 3-day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds seven (7) calendar days from the end of the initial 3-day cure period; or
ii. Within thirty (30) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 30-day cure period, CONTRACTOR may submit a written request for additional time to cure the Event of Default upon a showing that CONTRACTOR has commenced efforts to cure the Event of Default; that the Event of Default cannot be reasonably cured within the 30-day cure period; and CONTRACTOR is diligently pursuing to cure the Event of Default. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Contract No. NO. 25-1
18 Default under this subsection that exceeds thirty (30) calendar days from the end of the initial 30-day cure period.

If an Event of Default relates to a material falsehood or misrepresentation that is not susceptible to a cure, CITY in its sole and absolute discretion may elect to treat the falsehood or misrepresentation as a breach of this Agreement or waive the falsehood or misrepresentation. The foregoing notwithstanding, the prior waiver of a falsehood or misrepresentation as an Event of Default shall not operate as a waiver or any other falsehood or misrepresentation later discovered by CITY.

2. Except as otherwise specified in this Agreement, CITY shall cure any Event of Default asserted by CONTRACTOR within thirty (30) calendar days of CONTRACTOR’s issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 30-day cure period. Prior to the expiration of the 30-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30-day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONTRACTOR shall be cured by CITY within five (5) calendar days from the date of CONTRACTOR’s Default Notice to CITY.

3. CITY, in its sole and absolute discretion, may also immediately suspend CONTRACTOR’s performance under this Agreement (or the performance of any specific task or function performed by CONTRACTOR under this Agreement) pending CONTRACTOR’s cure of any Event of Default by giving CONTRACTOR written notice of CITY’s intent to suspend CONTRACTOR’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default.

Upon such suspension, CONTRACTOR shall be compensated only for those services and tasks which have been rendered by CONTRACTOR to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY shall operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.

4. No waiver of any Event of Default or breach under this Agreement shall constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

5. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder shall be in addition to and not a limitation of any duties, obligations, rights, and remedies otherwise imposed or available by law.

Contract No. NO. 25-1
19 In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONTRACTOR, the CITY may immediately terminate this Agreement in whole or in part;
ii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONTRACTOR’s breach of the Agreement or to terminate the Agreement; or
iii. The CITY may exercise any other available and lawful right or remedy.

CONTRACTOR shall be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.

6. In the event CITY is in breach of this Agreement, CONTRACTOR’s sole remedy shall be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONTRACTOR under this Agreement for completed services and tasks. In no event shall CONTRACTOR be entitled to receive more than the amount that would be paid to CONTRACTOR for the full performance of the Work required by this Agreement.

Section 17. Force Majeure. Performance of Work under this Agreement may be waived in the event of any delays due to unforeseeable causes beyond the control of CONTRACTOR and without the fault or negligence of CONTRACTOR, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY. CONTRACTOR shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The City Representative shall ascertain the facts and the extent of delay and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the City Representative such delay is justified. The City Representative’s determination shall be final and conclusive upon the Parties to this Agreement. In no event shall CONTRACTOR be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONTRACTOR’S sole remedy being extension of the Agreement pursuant to this Section.

Section 18. Confidentiality. All data, documents, discussion, or other information developed or received by CONTRACTOR or provided for performance of this Agreement are deemed confidential and will not be disclosed by CONTRACTOR without prior written Contract No. NO. 25-1
20 consent by CITY. CITY will grant such consent of disclosure as legally required. Upon request, all CITY data will be returned to CITY upon the termination or expiration of this Agreement. CONTRACTOR will not use CITY’s name or insignia, photographs, or any publicity pertaining to the Services in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.

Section 19. Notices. Except as otherwise expressly provided in this Agreement, all notices permitted or required under this Agreement shall be given to the respective Parties must be in writing and may be given personally, by registered or certified mail (return receipt requested), Federal Express, UPS or other similar couriers. If notice is personally delivered, the notice shall be deemed to have been given and received on the date notice was given. If given by registered or certified mail, such notice or communication shall be deemed to have been given and received three (3) days after the notice is deposited in the United States mail. If notice is given by Federal Express, UPS, or similar courier, a notice or communication shall be deemed to have been given and received on the date delivered, as shown on the receipt issued by the courier. Notice shall be provided to the following addresses:

If to CITY: If to CONTRACTOR:

City of Santa Fe Springs
11710 Telegraph Road
Santa Fe Springs, CA 90670
Attn: James Enriquez,
Director of Public Works
Phone: (526) 868-0511
West Coast Arborists, Inc
2200 Via Burton
Anaheim, CA 92806
Attn: Patrick Mohoney, Owner
Phone: (714) 991-1900
Section 20. Assignment. The skills, training, knowledge, and experience of CONTRACTOR are material to CITY’s willingness to enter into this Agreement.

Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONTRACTOR or on behalf of CONTRACTOR in the performance of this Agreement. In recognition of this interest, CONTRACTOR shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without CITY’s prior written consent, and any attempt to do so shall be void and of no effect. CITY shall not be obligated or liable under this Agreement to any party other than CONTRACTOR.

Section 21. Attorneys’ Fees. In the event that CITY or CONTRACTOR commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to recover its costs of suit, including reasonable attorneys’ fees.

Section 22. Entire Agreement. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. Except as expressly provided in this Agreement or its Exhibits, in the event of any conflict or inconsistency between the express provisions of this Agreement and provisions of any document attached or Contract No. NO. 25-1
21 incorporated by reference, the provisions of this Agreement shall prevail and control. This instrument contains the entire Agreement between CITY and CONTRACTOR with respect to the subject matter herein. No other prior oral or written agreements are binding on the parties. Any modification of this Agreement will be effective only if it is in writing and executed by both CITY and CONTRACTOR.

Section 23. Authority. The individuals executing this Agreement and the instruments referenced herein on behalf of CONTRACTOR each represent and warrant that they have the legal power, right and actual authority to bind CONTRACTOR to the terms and conditions of this Agreement.

Section 24. Governing Law; Jurisdiction. This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, shall be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, shall be in the Central District of California located in the City of Los Angeles, California.

Section 25. Severability. Wherever possible, each provision of this Agreement shall be interpreted in such a manner as to be valid under applicable law. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect.

Section 26. Captions. The captions used in this Agreement are solely for reference and the convenience of the Parties. The captions are not a part of the Agreement, in no way bind, limit, or describe the scope or intent of any provision, and shall have no effect upon the construction or interpretation of any provision herein.

Section 27. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which when taken together shall constitute one and the same instrument.

Section 28. No Third-Party Benefit. There are no intended third-party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.
[SIGNATURES ON FOLLOWING PAGE]
Contract No. NO. 25-1
22 IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF SANTA FE SPRINGS: West Coast Arborists, Inc.

By: René Bobadilla, City Manager By:

Date: Name Patrick Mahoney
Title: President
Date:

ATTEST:

By: Fernando Muñoz, City Clerk
Date:

APPROVED AS TO FORM:

By:

Rick Olivarez, City Attorney
Date:

Contract No. NO. 25-1
A-1
EXHIBIT “A”

SCOPE OF SERVICES
Contract No. NO. 25-1
A-2

SCOPE OF WORK/SPECIFICATIONS
It shall be understood that the Contractor will be required to perform and complete the proposed tree maintenance work in a thorough and professional manner, and to provide labor, tools, equipment, materials, and supplies necessary to complete all the work in a timely manner that will meet the City’s requirements. Contractor may be required to perform the following tree maintenance activities at various sites throughout the City:
• GPS Tree Inventory /Online Maintenance Access*
• Tree Trimming/Grid Pruning
• Special Service Request Pruning
• Tree Removal/ Stump Removal
• Emergency Services
• Arborist Service
• Pine Tree/Palm Tree Pruning

GPS TREE INVENTORY
Within the first sixty (60) days of the contract term, the Contractor shall be required to provide the City access to a record-keeping system consisting of an Internet-based software program that allows the City to maintain information about its tree inventory, including the description of each tree by species, height, diameter, work history, and site location. Additionally, the program should generate the estimated monetary value of the urban forest, recycling reports, live job balance, and contractor equipment GPS location monitoring. The program shall be able to produce detailed listings of tree and site information, work histories, service requests, summary reports, and pictures of city tree species. Contractor shall provide software support to the City for the entire term of the contract. Provisions of the GPS Tree Inventory System include:

A. Conduct an inventory of the City's trees to be maintained under this contract by an ISA Certified Arborist including coordinates for all trees in public places. This includes but is not limited to, all publicly owned trees on street rights-of-way, parks, City facilities, and open spaces such as medians, greenscapes, etc. The address information contained in the inventory should be linked directly to a GIS program such as ArcView. The inventory collector will identify the trees by their global longitude and latitude coordinates. By collecting the data using the GIS program, the City can consolidate the tree data with other GPS-coded programs in the City.

B. The Contractor shall have at minimum ten (10) years of experience in collecting tree inventories for cities and other public agencies and developing inventory databases, including an extensive program that simplifies the City's Urban Forest management. The Contractor shall have developed a complete and comprehensive computer software program for at least five (5) California cities.

The program should have specialized reports designed specifically for the City’s needs. The program should be developed based on the needs of the City. The user-friendly program should allow the City to generate a variety of reports quickly.

Contract No. NO. 25-1
A-3
C. The tree inventory program must include a mobile application for field use. The application must reflect live data in the tree inventory program. The mobile application's functionality must be compatible with Android and Apple systems, usable for precision mobility view as the user moves through canopied areas, include multiple-layer features including aerial imagery and street names, display tree icons based on precise GPS coordinates, display live work history records, and allow live data updates.

D. Provide not less than two (2) training sessions on using and manipulating the street tree database with City staff, including hands-on demonstrations and ongoing training as needed.

E. The inventory system described above shall be considered an instrument of service under this contract and shall remain the property of the City during the life of and following the termination of this Tree Maintenance Agreement.

F. Contractors shall provide routine software maintenance, archive, backup, restore, and disaster recovery procedures as may be requested by the City. The Contractor shall provide complete software support rapidly with experienced staff available to the City from 6:00 am to 4:00 pm Monday through Friday. *Online maintenance is defined as Internet access to Urban Forestry Management Software for GPS tree inventories that include work order tracking, the ability to send work requests, including, but not limited to, maintenance recommendations, tree conditions, pruning, planting, tree and stump removal, access to reports for tree inventory, the value of the urban forest, recycling reports, live job balance, contractor equipment GPS location monitoring.

TREE TRIMMING/GRID PRUNING SERVICES
Tree trimming/grid pruning services will be based on the City’s grid system as shown in the map attached. City staff will identify the specific Grid Area Number(s) included each year and time frame to perform the work.

SPECIAL SERVICE REQUEST PRUNING
City staff will identify the location of each work area to be serviced via a Work Order. The Contractor shall report the location of work to City Staff.

TREE REMOVAL/ STUMP REMOVAL
Upon notification by City staff to Contractor of trees to be removed, Contractor shall notify affected residents at least forty-eight (48) hours in advance and submit USA ticket. The contractor shall remove a tree, grind the stump to a depth of eighteen (18) inches and haul all debris.

Stumps shall be cut low enough to the ground to safely grind. All holes shall be backfilled on the same day. The resultant chips from grinding may be used to fill the hole to two (2) inches above normal ground level. All excess grinding chips and debris will be removed and loaded into transport vehicles for disposal. No wood or debris shall be left along the public right-of-way. All tree parts are to be loaded into transport vehicles or containers. Any damaged paved surfaces shall be restored to their original condition.

Contract No. NO. 25-1
A-4

EMERGENCY SERVICES
The City may call upon the Contractor to respond to an emergency requiring immediate attention during and outside working hours. The City will be the sole judge in determining an emergency. Contractor shall be required to respond to the emergency within four (4) hours of notification by the City.

ARBORIST SERVICES
On occasion, the City requires tree evaluations including written reports. The vendor shall provide an hourly rate for an Arborist who can respond to the City’s request for the preparation of detailed arborist reports, tree risk assessment reports, tree evaluations, and site inspections. Reporting can be generated on as little as one tree to an entire urban forest population and is handled on a case-by-case basis.

PRUNING PALM TREES/ PINE TREES
Palm tree pruning shall consist of the removal of loose dead fronds, fruit clusters, and other vegetation from the trunks of all palms in a manner selected by the Contractor and approved by City staff in accordance with the following:

The use of climbing spurs or spike shoes for the purpose of climbing palm trees is prohibited, unless specifically approved by an authorized City point of contact. The Contractor shall be required to use an aerial tower with sufficient height to reach the crown for the purpose of pruning palm trees.

Pine tree pruning shall remove heavy, dead, conflicting, and broken branches, ensuring that 25 percent of the canopy is trimmed.

Pine trees shall be trimmed on a two (2) year cycle and from October through December to prevent excessive sapping.

EMERGENCY INFORMATION
The contractor's name, address, and telephone numbers shall be filed with the City Engineer, the Municipal Services Yard (12636 Emmens Way), the Police Services Center (11576 Telegraph Road), and the Fire Department (11300 Greenstone Avenue).

STANDARD OF PERFORMANCE
Contractor agrees that all services performed hereunder shall be provided in a manner commensurate with the highest professional standards and shall be performed by qualified and experienced personnel.

PROJECT COORDINATION AND SUPERVISION
The City shall designate the Director of Public Works or his designee as the City's Contract Administrator and shall act as the City's representative for the performance of the Agreement. The Contract Administrator shall have the power to act on behalf of the City for all purposes under the Agreement. The contractor shall not accept direction or orders from anyone other than the City's Contract Administrator.

Contract No. NO. 25-1
A-5
Contractor shall designate a Supervisor to act as the Contractor's representative for the performance of this Agreement. The Supervisor shall have full authority to represent and act on behalf of the Contractor for all purposes under the Agreement. The Supervisor shall supervise and direct the performance of all Tree Maintenance Services. The Supervisor shall meet with the Contract Administrator as necessary to effectuate the purposes of the Agreement and must be available to respond to inquiries, job walks, and inspections of the service areas as required.

WORKFORCE
The Contractor shall pay all workers engaged in the work prevailing wages for public works contracts, as determined by the Director of Industrial Relations of the State of California or the Secretary of Labor for Federal Rates, whichever is greater.

The Contractor shall provide sufficient personnel to perform all work in accordance with the Agreement.

UNIFORMS
The Contractor's personnel shall be clearly identifiable as an employee of the Contractor while working in the City by wearing clean and neat uniforms, complete with company name, logo, and nametag.

The Contractor shall require its personnel to wear proper PPE, including but not limited to work shoes and other clothing and gear required by Federal and/or State of California Safety Regulations.

VEHICLES AND EQUIPMENT
Contractor shall provide an adequate number of vehicles and equipment to perform the Scope of Services. All vehicles shall conform to the highest industry standards, be regularly maintained, be clean and efficient, and comply with all measures and procedures promulgated by all agencies and jurisdictions.

The Contractor's vehicles shall be identifiable by company name and logo, printed conspicuously on the vehicle. Each vehicle shall also bear a distinct identification number.

COOPERATION WITH OTHER WORK FORCES
The Contractor shall be responsible for ascertaining the nature and extent of any simultaneous, collateral, and essential work by other agencies, companies, and/or the City. The City, its workers and contractors, utility companies, and others shall have the right to operate within or adjacent to the work site during the performance of the Scope of Services.

The Contractor shall not be entitled to any additional compensation from the City for damages or delay resulting from such simultaneous, collateral, and essential work.

Contract No. NO. 25-1
A-6

CLEANING AND ENVIRONMENTAL CONTROLS
The Contractor shall comply with all applicable litter, pollution, and environmental laws (National Pollutant Discharge Elimination System Regulations) while performing the Scope of Services.

The Contractor shall exercise every reasonable precaution to protect storm drains from pollution. The Contractor shall not discharge smoke, dust, or any other pollutants into the atmosphere in such quantity as will violate the regulations of any legally constituted authority.

PROTECTION OF PROPERTY
The Contractor shall be responsible for protecting public and private property adjacent to each work site and shall exercise due caution to avoid damage to such property. Should any facility, structure, or property be damaged during the Contractor's operations, the Supervisor shall immediately notify the property owner(s) or authorities.

The Contractor shall repair or replace all existing improvements damaged by its operations at its own expense and pay all damages and losses incurred. Repairs and replacements should be at least equal to existing improvements and should match their finish and dimension. Landscaping damaged by the Contractor's operations shall be restored or replaced in as nearly the original condition and location as reasonably possible.

TRAFFIC CONTROL – PUBLIC CONVENIENCE AND SAFETY
The Contractor shall comply with the requirements of the American Public Works Association Traffic Control Handbook, and the State of California Manual of Temporary Traffic Controls for Construction and Maintenance Work Zones, except as modified and supplemented below:

A. The Contractor shall conduct its operations to offer the least possible obstruction and inconvenience to the public and shall have underway no greater length or amount of work than can be prosecuted properly with due regard to the public's rights.

B. The Contractor shall maintain safe and adequate pedestrian and vehicular access to all properties. Access shall be continuous and unobstructed unless otherwise approved by the Contract Administrator.

C. The Contractor shall furnish and maintain all signs to safely guide the public through the project limits, as described herein and as directed by the Contract Administrator.

D. The Contractor's employees working within the right-of-way shall always wear reflective vests.

Contract No. NO. 25-1
A-7
E. Lane Closures. In compliance with the California Traffic Control Handbook, the Contractor shall provide, at its own expense, all materials, equipment and trained personnel required for proper closure of one or more lanes of traffic on City streets.

This shall include, but not limited to the provision of cones, delineators, barricades, traffic control signs, arrow boards, extra traffic personnel, etc.

F. Parking Restrictions. When necessary to facilitate the work, on-street parking of Contractor vehicles shall be restricted to within the work area limits, during the specified working hours, on weekdays only. Temporary "NO PARKING" signs shall be provided and posted by the Contractor not less than seventy-two (72) hours in advance of the start of work requiring said restriction. Temporary "NO PARKING" signs must clearly state the days, dates and hours when the parking restrictions will be in effect.

PERMITS AND LICENSES
The Contractor shall obtain all applicable permits and licenses required by other agencies of the State of California and County of Los Angeles, as well as a City business license.

All applicable permits and licenses shall be obtained by and at the expense of the Contractor and/or subcontractors.

NORMAL WORKING HOURS
Unless otherwise approved by the City, work or activity of any kind shall be limited to the hours between 7:00 am and 5:00 pm Monday through Friday. No noise from the work performed under this Agreement shall be permitted between the hours of 5:00 pm and 7:00 am of the next day, pursuant to the City of Santa Fe Springs Municipal Code.

No work shall be performed at night, Saturday, Sunday or during City holidays as follows:
• New Year’s Day
• Martin Luther King Jr.’s Birthday
• Lincoln’s Birthday
• President’s Day/Washington’s Birthday
• Cesar Chavez’s Birthday
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Veteran’s Day
• Thanksgiving Day
• Friday after Thanksgiving Day
• Christmas Eve
• Christmas Day
• Any other day appointed by the President or Governor for a public holiday When a holiday falls on Sunday, the following Monday shall be observed. If the holiday falls on Saturday, the previous Friday is observed.

Contract No. NO. 25-1
A-8

PESTS AND DISEASES
Upon working on any tree known or suspected to be diseased or infested, Contractor shall disinfect all tools and cut surfaces after each cut and between trees. All material and debris shall be chipped to one (1) inch or smaller and shall not be left on site or used as mulch off-site. Debris shall be handled in a manner consistent with the latest version of all appropriate Best Management Practices (BMP) which minimizes the chances of spreading infection or infestation. No additional charges for disinfection or special handling shall be allowed.

PESTICIDE TREATMENT OF TREES (TREE HEALTHCARE)
The Contractor shall have an "in-house" Qualified Applicator apply chemicals in accordance with the recommendations from the "in-house" Agricultural Pest Control Advisor (PCA) and all applicable product labels and regulations. Applications will be made by drenching, spraying, or injecting soil or tree trunks as conditions warrant. City policy encourages the use of the least toxic pesticide required for effective control of a given pest.

The Contractor shall submit Pesticide Usage Reports to the City at the end of each month summarizing the facilities treated, pests treated, pesticides used, pesticide application rates, man hours, and equipment. The reports will provide all information needed in a format sufficient for all annual reporting, including IPM and NPDES.

MINOR MODIFICATIONS AND/OR ADDITIONAL WORK
The City may modify this Scope of Work with the joint approval of the Contractor and the City administrator. All modifications shall be in writing.

If the City requires additional work contemplated within, but not specifically listed in this Scope of Services, the Contractor shall provide a competitive quote for the work, and the City shall approve the quote in writing prior to commencement of the additional work.

Contract No. NO. 25-1
A-9
Contract No. NO. 25-1
A-10

TREE TRIMMING GRID MAP
Contract No. NO. 25-1
B-1
EXHIBIT “B”

SCHEDULE OF COMPENSATION
Contract No. NO. 25-1
B-2

SCHEDULE OF COMPENSATION

GRID TRIMMING AND SPECIAL REQUEST SERVICES
ITEM
NO. DESCRIPTION

ESTIMATED

QUANTITY UNIT
UNIT
PRICE

EXTENDED
AMOUNT

GRID TREE PRUNING

1. Grid Tree Trimming 2,500 EA $ 56.00 $140,000.00

GPS TREE INVENTORY / ONLINE MAINTENANCE ACCESS

2. GPS Tree Inventory and Software 1 LS $0.00

SPECIAL REQUEST TREE PRUNING IN DBH

3. Extra Small Trees (0"-6") 1 EA $ 56.00

4. Small Trees (7"-12") 1 EA $ 150.00

5. Medium Trees (13"-24") 1 EA $ 250.00

6. Large Trees (25"-30") 1 EA $ 295.00

7. Extra Large Trees (>31") 1 EA $ 350.00

8. Palm Trees 1 EA $ 125.00

9. Pine Trees 1 EA $ 395.00

SPECIAL REQUEST TREE REMOVAL IN DBH

10. Extra Small Trees (0"-6") 1 EA $ 150.00

11. Small Trees (7"-12") 1 EA $ 400.00

12. Medium Trees (13"-24") 1 EA $ 900.00

13. Large Trees (25"-30") 1 EA $ 1,250.00

14. Extra Large Trees (>31") 1 EA $ 1,500.00

SPECIAL REQUEST STUMP REMOVAL IN DBH

15. Extra Small Trees (0"-6") 1 EA $ 100.00

16. Small Trees (7"-12") 1 EA $ 150.00

17. Medium Trees (13"-24") 1 EA $ 250.00

18. Large Trees (25"-30") 1 EA $ 300.00

19. Extra Large Trees (>31") 1 EA $ 350.00
Contract No. NO. 25-1
B-3

EXTRA WORK AND EMERGENCY RESPONSE
ITEM
NO. DESCRIPTION UNIT
UNIT
PRICE

1. Emergency Call-out (3-man crew w/equipment) HOUR $420.00

2. Labor Rate HOUR $140.00

3. Crew Rental (3-man crew w/equipment) HOUR $330.00

4. Specialty Equipment Rental (100-ft Boom Truck) HOUR $200.00

5. Tree Healthcare- Trunk Injection PER TREE $200.00

6. Tree Healthcare- Soil Injection PER TREE $200.00

7. Tree Healthcare- Canopy Application PER TREE $200.00

8. Arborist Services HOUR $200.00

9. Tree Inspection by Tree Risk Assessment Certified Personnel HOUR $200.00 *NOTE: Equipment, supplies and materials shall be included in all the Hourly Rates for Extra Work and Emergency Call-Out for Tree Maintenance Services.

ITEM # 19

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: RESIDENTIAL STREET IMPROVEMENT 2024-2025 – FINAL PAYMENT DATE: August 19, 2025
RECOMMENDATION:

It is recommended that the City Council:
1) Approve the Final Payment to Toro Enterprises, Inc. of Oxnard, California for $1,718,468.68 (Less 5% Retention); and
2) Approve the final contract amount with Toro Enterprises, Inc. in the amount of $6,615,744.70; and
3) Take such additional, related action that may be desirable.

FISCAL IMPACT
The Residential Street Improvement 2024-2025 Project is an approved Capital Improvement Program (CIP) project funded by local return funds and the Utility Users Tax (UUT) Capital Improvement Plan Fund with an original budget of $7,240,259.68 (Account No. PW250100).

The total project cost breakdown is estimated as follows:

ITEM BUDGET
Construction $ 6,615,745.00
Design $ 50,000.00
Engineering / Public Outreach $ 130,000.00
Inspection $ 81,000.00
Estimated Total Project Cost: $ 6,876,745.00
CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 19, 2025 RESIDENTIAL STREET IMPROVEMENT 2024-2025 – FINAL PAYMENT

Page 2 of 3 ends

The project is estimated to close with a surplus of approximately $363,515.00, which will be returned to the Utility Users Tax (UUT) Capital Improvements Fund.

The payment detail (Attachment A) represents the Final Payment (less 5% retention) due, per the terms of the contract, for the work that has been completed and found to be satisfactory. The retention will be released following the mandatory waiting period following the filing of the Notice of Completion with the LA County Registrar-Recorder.

BACKGROUND
The Residential Street Improvement 2024-2025 Project performed roadway, concrete, and street lighting improvements on twenty-five (25) residential streets. The scope of work consisted of grinding the existing street pavement and placing new asphalt concrete overlays, replacing some driveway aprons, curb and gutter, cross gutters, ADA curb ramps, sidewalks, adding new traffic striping, and installing conduit and pull boxes for future street lighting use. Due to the timing of the street improvements and a portion of a future street lighting project overlapping, construction of this project included the street lighting portion before the streets were paved as to not impair the newly constructed asphalt pavement.

On December 10, 2024, the City Council approved the award of a contract to Toro Enterprises, Inc. in the amount of $6,059,065.00 for construction of the Residential Street Improvement 2024-2025 Project. The final contract amount is $6,615,744.70, which includes approved change orders and adjustments of final quantities for unit priced items as measured during construction.

ANALYSIS
N/A

ENVIRONMENTAL
Pursuant to the guidelines of the California Environmental Quality Act (CEQA), the Residential Street Improvement 2024-2025 project is categorically exempt under Class 1(c) for existing facilities. Under CEQA, a project is exempt if the scope of work is limited to the repair, maintenance, and minor alterations of an existing facility (existing highways and streets are included examples).

DISCUSSION
The completion of the Residential Street Improvement 2024-2025 Project has renewed the service life of the existing street pavement and hardscape. The project will also help reduce maintenance repair costs.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 19, 2025 RESIDENTIAL STREET IMPROVEMENT 2024-2025 – FINAL PAYMENT

Page 3 of 3 ends

SUMMARY/NEXT STEPS
Upon the City Council approval of the recommended actions, the Public Works Department will coordinate with the Finance Department to issue a final payment to Toro Enterprises, Inc. and proceed to close the project. The Public Works Department will then file the Notice of Completion with the LA County Registrar-Recorder as a part of the project closure. Following the mandatory waiting period after the filing of the Notice of Completion, Public Works will work with the Finance Department to release the retention payment.

ATTACHMENTS
A. Final Payment Detail
ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
Contractor: $ 1,632,545.25
Item
No. Quantity Units Unit Price Total Quantity Amount Quantity Amount

CONTRACT

1. Mobilization. 1 L.S. $ 295,000.00 $ 295,000.00 25% $ 73,750.00 100% $ 295,000.00

2. Traffic Control & Public Safety. 1 L.S. $ 230,000.00 $ 230,000.00 25% $ 57,500.00 100% $ 230,000.00

3. Preparation, Implementation and Modification of the
SWPPP. 1 L.S. $ 29,000.00 $ 29,000.00 25% $ 7,250.00 100% $ 29,000.00

4. Construction Survey and Monument Perpetuation. 1 L.S. $ 64,800.00 $ 64,800.00 25% $ 16,200.00 100% $ 64,800.00

5. Clearing and Grubbing. 1 L.S. $ 65,800.00 $ 65,800.00 25% $ 16,450.00 100% $ 65,800.00

6. Cold Mill (Header Cut or Full Width) 0"-2" Existing
Macadam Pavement and/or base, and Apply Tack Coat.
330,000 S.F. $ 0.39 $ 128,700.00 0 $ - 302,868 $ 118,118.52

7. Crack Seal, Apply Tack Coat, and Construct 2" Thick
Asphalt Concrete C2 PG 64-10 with Fiber Reinforced
Asphalt Concrete (FRAC) per Detail. 12,600 TON $ 136.00 $ 1,713,600.00 10,227.38 $ 1,390,923.68 11451.43 $ 1,557,394.48

8. Remove Existing Pavement and Construct ADA Compliant Curb Ramp and Base With Black Truncated Domes per
2018 Caltrans Standard Plan A88A.
104 EA $ 5,780.00 $ 601,120.00 0 $ - 104 $ 601,120.00

9. Remove Existing and Construct PCC Residential Driveway And Base per City of Santa Fe Springs Standard Plan No.

R-6.1. 9,300 S.F. $ 23.75 $ 220,875.00 0 $ - 17,448 $ 414,390.00

10. Sawcut, Remove Existing and Construct PCC Curb and
Gutter, or Depressed Curb Per City of Santa Fe Springs
Standard Plan No. R-7 or R-6.1, Type A2 or A4 and Per
Detail. 1,870 L.F. $ 122.00 $ 228,140.00 0 $ - 2,877 $ 350,994.00

11. Sawcut, Remove Existing and Construct 4" Thick PCC
Sidewalk Per City of Santa Fe Springs Standard Plan No.

R-2 Sidewalk Section and Per Detail.
6,950 S.F. $ 19.80 $ 137,610.00 0 $ - 15,835 $ 313,533.00

12. Adjust to Grade Existing Utility Manhole Cover and Frame. 90 EA $ 960.00 $ 86,400.00 86 $ 82,560.00 86 $ 82,560.00

13. Adjust to Grade Existing Water Valve Cover, Frame and Box. 76 EA $ 400.00 $ 30,400.00 79 $ 31,600.00 79 $ 31,600.00

14. Sawcut, Remove Existing and Construct Cross Gutter Per City of Santa Fe Springs Standard Plan No. R-3.4.
21,700 S.F. $ 37.10 $ 805,070.00 0 $ - 29,467 $ 1,093,225.70

15. Thermoplastic Traffic Markings and Striping, Pavement Markers, and Repainting Addresses. 1 L.S. $ 29,850.00 $ 29,850.00 100% $ 29,850.00 100% $ 29,850.00

16. Construct Utility Trench and Furnish and Install 3" Diameter Underground Conduit with Pull Rope. 21,500 L.F. $ 53.00 $ 1,139,500.00 0 $ - 20,119 $ 1,066,307.00

17. Furnish and Construct Pull Box per City of Santa Fe Springs Standard Plan No. L-6.1. 132 EA $ 1,600.00 $ 211,200.00 0 $ - 132 $ 211,200.00

18. Place CMB/Over excavation. 100 CY $ 420.00 $ 42,000.00 0 $ - 0 $ - Contract Total: $ 1,706,083.68 6,059,065.00 $ 6,554,892.70 $ Item
No. Quantity Units Unit Price Total Quantity Amount Quantity Amount

CONTRACT CHANGE ORDER

1. CCO #1 - Project Info Signs 1 L.S. $ 9,600.00 $ 9,600.00 1 $ 9,600.00 1 $ 9,600.00

2. CCO #2 - Broaded & Millergrove Curb Realignment 1 L.S. $ 52,967.00 $ 52,967.00 0 $ - 1 $ 52,967.00

3. CCO #3 - Credit for pillbox collars 1 L.S. $ (4,500.00) $ (4,500.00) 0 $ - 1 $ (4,500.00)

4. CCO #4 - Broaded St. Traffic Loop 1 L.S. $ 2,785.00 $ 2,785.00 1 $ 2,785.00 1 $ 2,785.00 $ 12,385.00 60,852.00 $ 60,852.00 $
$ 1,718,468.68 6,119,917.00 $ 6,615,744.70 $
CONTRACT PAYMENTS:

Total Items Completed to Date:

Less 5% Retention: Invoice Due Date Invoice Pay Date Payment Amount 03/31/2025 001 04/15/2025 04/24/2025 $ 1,324,729.97 $ 69,722.63 Progress Payment No. 2: 04/30/2025 002 06/10/2025 06/14/2025 $ 1,697,474.72 $ 89,340.78 Progress Payment No. 3: 05/31/2025 003 07/08/2025 07/17/2025 $ 1,630,207.52 $ 85,800.40 004 09/02/2025 09/11/2025 $ 1,632,545.25 $ 85,923.43
Amount
$ 1,632,545.25
$ 85,923.43
Robert Garcia
Approved by Public Works Director: James Enriquez
5% Retention Completed this Period: 270010
Recommended by Project Manager: Robert Garcia#2232 8/6/25 $ 330,787.24 Retention Amount
Progress Payment No. 1: $ 1,324,729.97
Account
$ 1,630,207.52
Final Payment:

Finance Please Pay: PW250100
Contract Change Order Total:
$ 6,615,744.70
Invoice Date Invoice No.

Warrant Billing Period
$ 1,632,545.25
$ 1,697,474.72
Contract and Contract Change Order Total:

Description Contract Change Orders Completed This Period Completed To Date Description Contract Completed This Period Completed To Date Payment Detail: Toro Enterprises, Inc. Final Payment:

RESIDENTIAL STREET IMPROVEMENT 2024-2025
Oxnard, CA 93036
2101 E. Ventura Blvd.

ITEM # 20

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: SHOEMAKER AVENUE AND BROADWAY AVENUE STREET
IMPROVEMENT – FINAL PAYMENT
DATE: August 19, 2025
RECOMMENDATION:

It is recommended that the City Council:
1) Approve the Final Payment to Sequel Contractors, Inc. of Santa Fe Springs, California for $312,413 (Less 5% Retention); and
2) Approve the final contract amount with Sequel Contractors, Inc. in the amount of $971,328; and
3) Authorize the Director of Public Works to execute Contract Change Order Nos. 1 - 4 in an aggregate amount of $159,485; and
4) Appropriate $20,000 from Measure SFS funds to the Shoemaker Avenue and Broadway Avenue Street Improvement Project (Account No. PW230504); and 5) Take such additional, related action that may be desirable.

FISCAL IMPACT
The Shoemaker Avenue (Los Nietos Road to the end of the cul-de-sac) and Broadway Avenue (Washington Boulevard to the southern City boundary, approximately 550 feet) Street Improvement projects are approved Capital Improvements Program (CIP) projects funded with Redevelopment Project Tax Allocation Bond funds with an original budget of $505,000 (Account No. PW220503) and $325,000 (Account No. PW230504), respectively. An additional appropriation of $391,000 from Redevelopment Project Tax CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 19, 2025 SHOEMAKER AVENUE AND BROADWAY AVENUE STREET IMPROVEMENT –

FINAL PAYMENT

Page 2 of 3 ends

Allocation Bond funds to Account No. PW230504 was authorized on July 16, 2024. The combined approved budget is $1,221,000.

The total project cost breakdown is estimated as follows:

ITEM BUDGET
Construction $ 807,165
Construction Change Orders and Final Quantity Adjustment $ 164,163 Design $ 101,399
Engineering / Public Outreach $ 120,000
Inspection $ 45,000
Estimated Total Project Cost: $ 1,237,727
The project requires an additional appropriation of approximately $20,000 to close the project. Staff is requesting an appropriation from the Measure SFS fund to the Shoemaker Avenue and Broadway Avenue Street Improvement Project (Account No.

PW230504).

The payment detail (Attachment A) represents the Final Payment (less 5% retention) due, according to the terms of the contract, for the work that has been completed and found to be satisfactory. The retention will be released following the mandatory waiting period following the filing of the Notice of Completion with the LA County Registrar-Recorder.

BACKGROUND
Shoemaker Avenue (Los Nietos Road to cul-de-sac) and Broadway Avenue (Washington Boulevard to southern City boundary) had exceeded their service lives and required rehabilitation. The Shoemaker Avenue scope of work consisted of the removal of eleven inches of existing asphalt and base and the placement of fiber-reinforced asphalt concrete pavement over a cement-treated base section. The Broadway Avenue scope of work consisted of the removal of three inches of existing asphalt pavement and the placement of fiber-reinforced asphalt concrete pavement. Additionally, the project included the removal and replacement of damaged curb & gutter, sidewalks, curb ramps, and driveways, as needed.

On July 16, 2025, the City Council approved the award of a contract to Sequel Contractors, Inc. in the amount of $807,165 for the construction of the Shoemaker Avenue and Broadway Avenue Street Improvements project. The final contract amount is $971,328, which includes change orders and adjustments of final quantities for unit priced items as measured during construction.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 19, 2025 SHOEMAKER AVENUE AND BROADWAY AVENUE STREET IMPROVEMENT –

FINAL PAYMENT

Page 3 of 3 ends

ANALYSIS
Contract Change Order No. 1 in the amount of $11,896 is the premium cost for paving on the weekends to minimize adverse effects to the surrounding businesses. Contract Change Order No. 2 in the amount of $22,177 is for adding additional cement to the paving structural section, new signage and the installation of new manhole frames.

Contract Change Order No. 3 in the amount of $72,035 is for a modified design of the pavement transition at the intersection of Bradway Avenue and Washington Boulevard.

Contract Change Order No. 4 in the amount of $53,377 is the shared cost for repaving Shoemaker Avenue.

ENVIRONMENTAL
N/A

DISCUSSION
The completion of the Shoemaker Avenue and Broadway Avenue Street Improvement projects renewed the service life of the asphalt concrete pavement and adjacent concrete for these two commercial streets. The projects will also help reduce maintenance costs.

SUMMARY/NEXT STEPS
Upon City Council approval of the recommended actions, the Public Works Department will coordinate with the Finance Department to issue a final payment to Sequel Contractors, Inc. and proceed to close the project. The Public Works Department will then file the Notice of Completion with the LA County Registrar-Recorder as a part of the project closure. Following the mandatory waiting period after the filing of the Notice of Completion, Public Works will work with the Finance Department to release the retention payment.

ATTACHMENT:

A. Final Payment Detail
ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

Contractor: Final Payment: 296,792.32 $
Item
No. Quantity Units Unit Price Total Quantity Amount Quantity Amount

CONTRACT WORK

1. Mobilization. 1 L.S. $ 40,000.00 $ 40,000.00 25% $ 10,000.00 100% $ 40,000.00 2. Traffic Control and Public Safety. 1 L.S. $ 40,000.00 $ 40,000.00 25% $ 10,000.00 100% $ 40,000.00 3. Preparation, Implementation and Modification of the SWPPP. 1 L.S. $ 3,000.00 $ 3,000.00 25% $ 750.00 100% $ 3,000.00 4. Construction Survey and Monument Perpetuation. 1 L.S. $ 10,000.00 $ 10,000.00 25% $ 2,500.00 100% $ 10,000.00 5. Pulverize Existing A.C. Pavement and Base to a Depth of 11". Remove and Dispose of 4" of Pulverized Base and Treat Remaining with 5% Cement to a Depth of 7". 52100 SF $ 2.15 $ 112,015.00 0 $ - 52,626 $ 113,145.90

6. Apply Tack Coat and Construct 4" Thick Fiber Reinforced Asphalt Concrete (FRAC) Pavement. 1300 TON $ 135.00 $ 175,500.00 1,406.81 $ 189,919.35 1,406.81 $ 189,919.35 7. Remove Existing and Construct PCC Curb & Gutter (Full Height and Depressed Curb) per City Standard R-7. 380 L.F. $ 100.00 $ 38,000.00 0.00 $ - 116.50 $ 11,650.00

8. Remove Existing and Construct PCC Commercial Driveway and Base per City Standard R-6.2. 2270 S.F. $ 30.00 $ 68,100.00 0 $ - 2,925 $ 87,750.00 9. Adjust Existing Manhole Frame and Cover to Grade. 4EA $ 2,000.00 $ 8,000.00 0 $ - 4 $ 8,000.00

10. Traffic Signing, Thermoplastic Markings and Striping, Pavement Markers and Repaint Curb. 1 L.S. $ 15,000.00 $ 15,000.00 1 $ 15,000.00 1 $ 15,000.00 11. Over excavation, Import and Place CMB. 100 C.Y. $ 130.00 $ 13,000.00 0 $ - 9 $ 1,170.00 12. Slurry Seal (Type 1) Surface of Two Raised Medians. 800 S.F. $ 3.00 $ 2,400.00 620 $ 1,860.00 620 $ 1,860.00 $ 230,029.35 $ 521,495.25

1. Mobilization. 1 L.S. $ 20,000.00 $ 20,000.00 25% $ 5,000.00 100% $ 20,000.00 2. Traffic Control and Public Safety. 1 L.S. $ 27,400.00 $ 27,400.00 25% $ 6,850.00 100% $ 27,400.00 3. Preparation, Implementation and Modification of the SWPPP. 1 L.S. $ 2,000.00 $ 2,000.00 25% $ 500.00 100% $ 2,000.00 4. Construction Survey and Monument Perpetuation. 1 L.S. $ 10,000.00 $ 10,000.00 25% $ 2,500.00 100% $ 10,000.00 5. Cold Mill Existing 3" Thick Asphalt Concrete Pavement and/or Base. 30,500 S.F. $ 0.85 $ 25,925.00 0 $ - 28,652 $ 24,354.20 6. Crack Seal, Apply Tack Coat, and Construct 3" Thick Fiber Reinforced Asphalt Concrete (FRAC) Pavement. 575 TON $ 135.00 $ 77,625.00 0 $ - 633.36 $ 85,503.60

7. Remove Existing and Replace 4" Thick PCC Curb Ramp and Base with Black Truncated Domes per Caltrans Standard Plan A88A. 2 EA $ 6,000.00 $ 12,000.00 0 $ - 2 $ 12,000.00

8. Remove Existing Concrete Cross Gutter and Asphalt and Replace with New PCC Spandrel and Cross Gutter per City Standard R-3.4. 1700 S.F. $ 30.00 $ 51,000.00 0 $ - 1,581 $ 47,430.00

9. Remove Existing and Construct PCC Curb & Gutter and Base per City Standard R-7. 100 L.F. $ 100.00 $ 10,000.00 0 $ - 39 $ 3,900.00

10. Remove Existing and Construct PCC Sidewalk and Base per City Standard R-2. 220 S.F. $ 20.00 $ 4,400.00 0 $ - 1,360.50 $ 27,210.00 11. Remove Existing and Replace Traffic Loops. 6EA $ 800.00 $ 4,800.00 0 $ - 6 $ 4,800.00 12. Adjust Existing Manhole Frame and Cover to Grade. 4EA $ 1,200.00 $ 4,800.00 0 $ - 3 $ 3,600.00 13. Adjust Existing Utility Pull box to Grade. 4EA $ 600.00 $ 2,400.00 0 $ - 5 $ 3,000.00 14. Adjust Existing Water Valve Frame and Cover to Grade. Contractor to coordinate with Water Utility Company. 6 EA $ 300.00 $ 1,800.00 0 $ - 3 $ 900.00
Completed To Date

SHOEMAKER AVENUE
Santa Fe Springs, CA 90670
Payment Detail: Sequel Contractors, Inc.SHOEMAKER AVE. & BROADWAY AVE. STREET IMPROVEMENTS Description Contract Completed This Period
13546 Imperial Hwy.

SHOEMAKER AVENUE TOTAL:

BROADWAY AVENUE

ATTACHMENT A
Contractor: Final Payment: 296,792.32 $
Item
No. Quantity Units Unit Price Total Quantity Amount Quantity Amount

CONTRACT WORK
Completed To Date

SHOEMAKER AVENUE
Santa Fe Springs, CA 90670
Payment Detail: Sequel Contractors, Inc.SHOEMAKER AVE. & BROADWAY AVE. STREET IMPROVEMENTS Description Contract Completed This Period
13546 Imperial Hwy.

15. Remove Existing Bollards and Foundations. 2EA $ 1,000.00 $ 2,000.00 0 $ - 2 $ 2,000.00 16. Thermoplastic Traffic Markings and Striping, Pavement Markers and Repaint Curb. 1 L.S. $ 10,000.00 $ 10,000.00 1 $ 10,000.00 1 $ 10,000.00 17. Over excavation, Import and Place CMB. 100 C.Y. $ 130.00 $ 13,000.00 0 $ - 25 $ 3,250.00 18. Relocate Pedestrian Push Button and Stand. 1 EA $ 3,000.00 $ 3,000.00 0 $ - 1 $ 3,000.00 $ 24,850.00 $ 290,347.80
$ 254,879.35 807,165.00 $ $ 811,843.05
Item
No. Quantity Units Unit Price Total Quantity Amount Quantity Amount

CONTRACT CHANGE ORDER
CCO 1 Premium time for CTB and paving operations on 10/19/24 and 10/26/24 1 L.S. $ 11,895.58 $ 11,895.58 0% $ - 100% $ 11,895.58 CCO 2 Shoemaker: Retreat, New Manholes, Add Type N Sign 1 L.S. $ 22,176.89 $ 22,176.89 2.5% $ 554.42 100% $ 22,176.89 CCO 3 Washington: Mill and Pave to resolve transition to cross gutter 1 L.S. $ 72,034.79 $ 72,034.79 5% $ 3,601.79 100% $ 72,034.79 CCO 4 Shoemaker: Mill and Repave, including premium time 1 L.S. $ 53,377.41 $ 53,377.41 100% $ 53,377.41 100% $ 53,377.41 $ 57,533.62 159,484.67 $ 159,484.67 $
$ 312,412.97 966,649.67 $ 971,327.72 $
CONTRACT PAYMENTS:

Invoice Due Date Invoice Pay Date Payment Amount
11/07/2024 001 11/13/2024 11/21/2024 $ 524,901.77 $ 27,626.41 01/06/2025 002 01/21/2025 01/30/2025 $ 101,067.24 $ 5,319.33 04/29/2025 003 09/02/2025 09/11/2025 $ 296,792.32 $ 15,620.65 Amount
$ 296,792.32$ 15,620.65
Robert GarciaJames Enriquez, PE
Description Contract Change Orders Completed This Period Completed To Date PW230504 (SHOEMAKER AVENUE)
$ 48,566.39 Retention Amount
Progress Payment No. 1: $ 524,901.77
Final Payment: $ 296,792.32
Account
Less 5% Retention:Total Items Completed to Date: $ 971,327.72 Invoice Date Invoice No.

Warrant Billing Period
270010
Recommended by Project Manager: Robert Garcia #2232 8/6/25 Approved by Public Works Director:

Progress Payment No. 2: $ 101,067.24
5% Retention Completed this Period:

Finance Please Pay:

Contract and Contract Change Order Total:

BROADWAY AVENUE TOTAL:

Contract Total:

ITEM # 21

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: STREET LIGHT LED CONVERSION PROJECT – CHANGE ORDER

APPROVAL
DATE: August 19, 2025
RECOMMENDATION:

It is recommended that the City Council:
1) Authorize the City Manager to execute Contract Change Order No. 1 in the amount of $44,000 and Contract Change Order No. 2 in the amount of $79,730 with Yunex, LLC, for additional work in an aggregate amount of $123,730; and 2) Take such additional and related action as may be desirable.

FISCAL IMPACT
The Street Light LED Conversion Project is an approved Capital Improvement Project funded by the Redevelopment Bond Fund and the Utility Users Tax (UUT) Capital Improvement Plan Reserve, with a total allocation of $2,400,000. Total expenditure to date, including the proposed change orders, is $1,223,639. Sufficient funds remain in the approved project budget and no additional appropriation is recommended at this time.

The total project cost breakdown is as follows:

ITEM ESTIMATED AMOUNT
Construction $ 114,945
Change Order Nos. 1 and 2 (Recommended) $ 123,730
Supplies $ 854,999
Staff Labor Cost $ 54,219
ITEM (Continued) ESTIMATED AMOUNT
CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 19, 2025 STREET LIGHT LED CONVERSION PROJECT – CONTRACT CHANGE ORDER

APPROVAL

Page 2 of 3 ends

Construction Management Services $ 44,800
Contractual Services $ 945
Contingency $ 30,000
Total Project Cost $ 1,223,638

BACKGROUND
On January 21, 2025, the City Council awarded the contract for the subject project to Yunex, LLC. in the amount of $114,945 for the installation of the city-supplied light fixtures. The scope of work for the approved contract consists of removing the remaining high-pressure sodium-vapor (HPSV) street light luminaires and installing new LED fixtures. All of the HPSV luminaires have been replaced. During the course of completing the luminaire replacements, it was discovered that copper wiring for the street lighting system was stolen in 2 areas of the city, rendering the streetlights in those areas inoperable. Street segments with missing wires are as follows: Firestone Bl between Bloomfield Av and 840’ east of Bloomfield Av, Gannet St between Valley View Av and Radburn Av, Anson Av between Radburn Av and Borate St, Radburn Av between Gannet St and Borate St, and Bonavista Av between Gannet St and dead end south of Gannet St.

ANALYSIS
Contract Change Order No. 1 in the amount of $44,000 is proposed to install approximately 11,000 LF of missing copper wires in the affected areas. In addition, new tamper-proof pull box covers, along with theft-resistant handhole covers, will be installed to deter future thefts.

Change Order No. 2 for $79,730 proposes installing concrete aprons around 34 pull boxes, further deterring wire theft by preventing access.

The project has sufficient funds for Change Order Nos. 1 and 2.

ENVIRONMENTAL
N/A

PROJECT FUNDING AMOUNT
Utility Users Tax (UUT) Capital Improvement Fund $ 400,000 Redevelopment Bond Fund $ 2,000,000
Total Project Funding $ 2,400,000
CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 19, 2025 STREET LIGHT LED CONVERSION PROJECT – CONTRACT CHANGE ORDER

APPROVAL

Page 3 of 3 ends

DISCUSSION
The completion of the work proposed in the change orders will provide necessary lighting in the affected areas.

SUMMARY/NEXT STEPS
Upon approval of the City Council of the recommended actions, City staff will coordinate with the Contractor to complete the contract and change order work by mid-October 2025.

ATTACHMENTS:

None.

ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
ITEM # 22

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: INTRODUCTION OF ORDINANCE NO. 1161 - DISSOLVING THE TRAFFIC COMMISSION AND REPEALING SECTIONS 70.40
THROUGH 70.44 OF CHAPTER 70 (GENERAL PROVISIONS) OF

TITLE VII (TRAFFIC CODE) OF THE SANTA FE SPRINGS MUNICIPAL CODE
DATE: August 19, 2025
RECOMMENDATION:

It is recommended that the City Council:
1) Introduce by title only and waive further reading of Ordinance No. 1161:

FISCAL IMPACT
Dissolving the Traffic Commission is anticipated to save the City a minimum of $60,000 annually. The savings are attributed to the elimination of commissioner stipends and the elimination of the staff and resources required to support and conduct the Traffic Commission meetings.

BACKGROUND
On June 9, 1960, the City Council of Santa Fe Springs adopted Ordinance No. 148 which amended Ordinance No. 17 and established the Traffic Commission (“Commission”) as an advisory commission to the City Council. The Commission is authorized to make CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 19, 2025 INTRODUCTION OF ORDINANCE NO. 1161 - DISSOLVING THE TRAFFIC COMMISSION AND REPEALING SECTIONS 70.40 THROUGH 70.44 OF CHAPTER 70 (GENERAL PROVISIONS) OF TITLE VII (TRAFFIC CODE) OF THE SANTA FE

SPRINGS MUNICIPAL CODE

Page 2 of 3 ends

decisions and recommendations to the City Council on traffic-related matters and requests from the public for the installation and modification of traffic control devices and parking restrictions. Ultimately, staff must seek City Council approval for final implementation of any parking installations or modifications approved by the Commission.

ANALYSIS
From January 2024 to present, a period of nineteen months, nine Traffic Commission meetings were canceled due to lack of business. Of the remaining ten meetings, seven of the meetings had agendas consisting only of the approval of minutes for prior meetings and a receive-and-file report from the Whittier Police Department’s Traffic Bureau. Only three items within the nineteen-month period were requests for parking restrictions, which the City Council must approve before implementation
The City’s Traffic Engineer, whose duties are listed in Santa Fe Springs Municipal Code section 70.31 in Title VII (Traffic Code), is responsible for reviewing parking and traffic installation and modification requests along with other matters. The Whittier Police Department’s Traffic Bureau will continue to provide a regular traffic report to the Traffic Engineer, and the Traffic Engineer will present any traffic or parking matters directly to City Council for approval. This makes the Commission redundant and unnecessary.

Therefore, it is recommended that the City Council consider the dissolution of the Traffic Commission because the amount of city resources required to prepare for and conduct Commission meetings is not justified given the lack of official business that is available for the Commission to consider. Additionally, the municipal code and state law assign sufficient authority to the Traffic Engineer to fulfill the same function, with the City Council retaining the ultimate authority to approve the majority of significant traffic control and parking restrictions.

ENVIRONMENTAL
Dissolving the Traffic Commission will not result in any potential indirect physical change in the environment, and any such potential is speculative and not reasonably foreseeable. Therefore, this item falls under the commonsense exemption and no further action is required pursuant to CEQA.

SUMMARY/NEXT STEPS
Upon City Council approval of the recommended actions, staff will coordinate the second reading of Ordinance No. 1161 required prior to final adoption.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 19, 2025 INTRODUCTION OF ORDINANCE NO. 1161 - DISSOLVING THE TRAFFIC COMMISSION AND REPEALING SECTIONS 70.40 THROUGH 70.44 OF CHAPTER 70 (GENERAL PROVISIONS) OF TITLE VII (TRAFFIC CODE) OF THE SANTA FE

SPRINGS MUNICIPAL CODE

Page 3 of 3 ends

ATTACHMENTS:

A. Ordinance No. 1161
ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
1 ORDINANCE NO. 1161

ATTACHMENT A
ORDINANCE NO. 1161

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS DISSOLVING THE TRAFFIC COMMISSION AND REPEALING SECTIONS 70.40 THROUGH 70.44 OF CHAPTER 70 (GENERAL PROVISIONS) OF TITLE VII (TRAFFIC

CODE) OF THE SANTA FE SPRINGS MUNICIPAL CODE
WHEREAS, on June 9, 1960, the City Council of Santa Fe Springs adopted Ordinance No. 148 which amended Ordinance No. 17 and established the Traffic Commission (“Commission”) as an advisory commission to the City Council; and WHEREAS, the City Council established the Commission to make decisions and recommendations to the City Council on traffic control and public safety; and WHEREAS, the Commission occasionally reviews parking restriction and other traffic related requests that require City Council approval, but more often has little to no business to conduct during meetings; and
WHEREAS, the City Council finds it is no longer necessary to have a Traffic Commission and that the resources expended to support it can no longer be justified; and WHEREAS, the City Council believes the office of City Traffic Engineer can sufficiently advise the City Council on traffic safety matters, such that the Commission is no longer needed and can be dissolved; and
WHEREAS, the City Council desires to dissolve the Commission and to repeal Sections 70.40 through 70.44 of Chapter 70 (General Provisions) of Title VII (Traffic Code) of the Santa Fe Springs Municipal Code.

THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS DOES ORDAIN AS FOLLOWS:

Section 1. The foregoing recitals are true and correct and incorporated herein by this reference.

Section 2. The Traffic Commission is hereby dissolved.

Section 3. Sections 70.40 through 70.44 of Chapter 70 (General Provisions) of Title VII (Traffic Code) of the Santa Fe Springs Municipal Code are hereby repealed.

Section 4. The City Council hereby determines that this action is exempt from the California Environmental Quality Act (“CEQA”) (Pub. Res. Code § 21000 et seq.) pursuant to CEQA Guidelines (Cal. Code Regs., tit. 14, § 15000 et seq.) Section 15061(b)(3) (Common Sense Exemption) because the dissolution of the Traffic Commission will not result in any potential indirect physical change in the environment, any such potential is speculative and not reasonably foreseeable. Therefore, no further action is required pursuant to CEQA. 2 ORDINANCE NO. 1161
Section 5. This Ordinance shall take effect thirty (30) days after its adoption by City Council, after which the City Clerk of the City of Santa Fe Springs shall certify the same be published in the manner required by law.

PASSED and ADOPTED this _____ day of __________, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ASTAIN:
__________________________________
William K. Rounds, Mayor
ATTEST:
_____________________________
Fernando N. Muñoz, City Clerk
ITEM # 23

CITY OF SANTA FE SPRINGS

PCAM LLC
DATE: August 19, 2025
RECOMMENDATION:

It is recommended that the City Council:
1) Award a piggyback contract to PCAM LLC of Commerce, CA in an annual not-toexceed amount of $450,000 for fleet maintenance services in accordance with Santa Fe Springs Municipal Code §34.18; and
2) Authorize the City Manager to execute the agreement with PCAM LLC; and 3) Take such additional, related, action that may be desirable.

FISCAL IMPACT
The recommended contracted service will result in a net annual savings of $52,000 the first year compared to the current in-house service. Two vacant full-time positions and one part-time position in Fleet would be eliminated.

The recommended annual contract fee of $450,000 includes 3 full-time mechanics at the hourly rate of $63.20 and includes a contingency amount of $55,000 annually to cover overtime costs when approved by the city for urgent repairs after regular work hours. The annual contract fee of $450,000 will be covered by the anticipated savings in labor and a significant reduction in outsourced repair costs. These funds were included in the Adopted Fiscal Year 2025-26 Budget and no additional appropriations are recommended at this time. In fact, a total net annual savings of $52,000 is projected with the recommended actions.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 19, 2025

FLEET MAINTENANCE SERVICES - AWARD OF CONTRACT TO PCAM LLC

Page 2 of 3 ends

BACKGROUND
In February 2025, a service audit of the Fleet Maintenance Division of Public Works was performed following multiple incidents in which vehicles were not delivered in a timely manner. Several of the vehicles were critical to the operation of police services. The audit resulted in various findings that prompted the consideration of modifications to fleet maintenance services and/or alternative providers. The findings are as follows:
• Three full-time mechanics worked a total of 6,252 hours in a 12-month period. Only 1,058 service hours were logged in the maintenance work order system indicating a significant underutilization and/or under-reporting of in-house resources. This does not include the hours that would have been worked by the two vacant mechanic positions.
• Excessive Cost for Outsourced Repairs: 299 vehicles were repaired at a cost of $89,738, while 201 vehicle repairs were outsourced at a cost of $179,330.

ANALYSIS
Approval of the recommended contract will allow the City to utilize the competitive pricing available through an existing agreement PCAM LLC has with the City of Covina at the same hourly rate of $63.20 per mechanic ($94.80 per hour for overtime). PCAM LLC has been providing fleet maintenance services to the City of Covina since September 2016.

They have also successfully provided similar services to various cities in the region since 2009, including the cities of San Fernando, Cudahy, and Bell Gardens. Cooperative purchasing is authorized by Santa Fe Springs Municipal Code §34.18.

The Contractor provided the city a proposal for staff review (Exhibit A of Attachment A).

The proposed scope of work consists of general mechanic services for the city’s fleet, not including Fire vehicles. The proposal is to provide 3 full-time mechanics, and billing will be based on actual hours worked. The mechanics will utilize the city’s fleet garage and equipment and the city will continue to purchase parts and supplies.

The recommended contract is for a term of 5 years and the city may terminate the contract without cause at any time with 15-day written notice.

ENVIRONMENTAL
N/A

DISCUSSION
N/A
CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 19, 2025

FLEET MAINTENANCE SERVICES - AWARD OF CONTRACT TO PCAM LLC

Page 3 of 3 ends

SUMMARY/NEXT STEPS
Upon approval of the recommended actions by the City Council, staff will execute the agreement and coordinate the transition of fleet maintenance services to PCAM LLC.

ATTACHMENTS:

A. Contract Agreement
ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
1 2025

COOPERATIVE CONTRACT SERVICES AGREEMENT
(Contractor: PCAM, LLC)
(On-Call Fleet Maintenance & Repair Services)
THIS COOPERATIVE CONTRACT SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into as of this 19th day of August 2025 (“Effective Date”), by and between the CITY OF SANTA FE SPRINGS, a municipal corporation (hereinafter, “CITY”) and PCAM, LLC dba Parking Company of America (hereinafter, “CONTRACTOR”). For the purposes of this Agreement, CITY and CONTRACTOR may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONTRACTOR interchangeably.

RECITALS
WHEREAS, CITY is a municipal corporation organized under the laws of the State of California, with power to contract for services necessary to achieve its purpose; and WHEREAS, CITY requires the services of an independent contractor to provide on-call fleet maintenance and repair services for vehicles used as part of the CITY’s Dial-A-Ride Program and other general fleet usage; and
WHEREAS, Section 34.18(B)(1)-(3) of the Santa Fe Springs Municipal Code exempts certain purchases from the CITY’s regular purchasing procedures where such purchases qualify as cooperative or piggyback purchase wherein the CITY may procure supplies, equipment and services on unit pricing terms that are equal to or better than pricing obtained by another public agency or non-profit using their own competitive contract awarding procedures; and WHEREAS, CONTRACTOR entered into a “piggyback” contract for public transit operation services with the City of Covina (“Covina”), Department of Public Works; and WHEREAS, on June 21, 2022, CONTRACTOR and Covina entered into a Professional Services Agreement to perform transit services for Covina’s Dial-A-Ride Program; and WHEREAS, on September 19, 2023, a First Amendment to the Professional Services Agreement, dated June 21, 2022, between CONTRACTOR and Covina, was executed to include on-call fleet maintenance and repair services for an amount not-to-exceed $230,000 annually for Fiscal Years 2023 through 2024, with an option for two additional one-year terms upon the agreement of both parties; and
WHEREAS, CONTRACTOR warrants and represents itself as possessing the necessary experience, skills and qualifications to provide the services required by CITY and to ensure that all work is performed in a professional manner; and
WHEREAS, CONTRACTOR warrants and represents that it has the necessary staff to 2 deliver the services within the time frame herein specified and is fully qualified to perform those services within the specified time frame in accordance with the highest standards of CONTRACTOR’S profession; and
WHEREAS, the execution of this Agreement was approved by the Santa Fe Springs City Council in accordance at its Regular Meeting of August 19, 2025, under Agenda Item No. ______.

NOW THEREFORE, in consideration of these recitals and the mutual covenants contained herein, the Parties agree as follows:

1.0 TERMS OF AGREEMENT

1.1 This AGREEMENT shall have a term commencing as of the Effective Date and shall expire automatically upon the 5th anniversary of the Effective Date (hereinafter, the “Term”).

Nothing in this Section shall operate to prohibit or otherwise restrict the CITY’s ability to terminate this AGREEMENT at any time for convenience or for cause as provided herein.

1.2 Time is of the essence in the performance of all obligations under this AGREEMENT. The work shall commence upon mutual consent of the Parties subsequent the CITY’S issuance of a written Notice to Proceed. CONSULTANT shall perform the various tasks identified in, and within the timeframes set forth in, the Scope of Services, and shall complete all of the work in accordance with the schedule and timeline established by the Parties. Failure to meet the schedule contained in this AGREEMENT is a default by the CONTRACTOR.

1.3 CONTRACTOR shall, without additional compensation, correct or revise any services performed pursuant to this AGREEMENT that do not meet the specifications and/or professional standards required of the CONTRACTOR.

2.0 SCOPE OF SERVICES (EXHIBIT A)

2.1 CONTRACTOR shall provide CITY with the services and documents described in EXHIBIT A, which is attached hereto and incorporated herein by this reference as though fully set forth at length and is hereinafter referred to as the “SERVICES.”

2.2 The general manner in which the CONTRACTOR shall render the SERVICES is set forth in EXHIBIT A. While CITY is, in general, concerned with the manner in which the SERVICES are rendered, under this AGREEMENT, as represented by CONTRACTOR, it is not concerned with, nor shall it direct, the specific means and methods of operations on the part of CONTRACTOR in the performance of its SERVICES under this AGREEMENT.

CONTRACTOR shall provide all labor, materials, equipment, tools and services required by and shall perform all work described in this AGREEMENT.

3.0 COMPENSATION AND PAYMENT PROCEDURES.

3.1 CONTRACTOR shall perform all the SERVICES in accordance with the schedule of rates and charges established under EXHIBIT A.
3 3.2 Section 3.1, above notwithstanding, in no event may CONTRACTOR’s total compensation exceed the aggregate annual sum of of FOUR HUNDRED AND FIFTY THOUSAND DOLLARS ($450,000.00), unless approved by the City Council of the City of Santa Fe Springs and memorialized in the form of a written amendment to this AGREEMENT.

3.3 Following the completion of each calendar month, CONTRACTOR shall submit to CITY an itemized invoice indicating the SERVICE performed in the recently concluded calendar month.

The invoice shall identify all services and tasks performed during the recently concluded calendar month and the corresponding subtotal for the same as well as all equipment costs and other charges.

If the amount of CONTRACTOR’s compensation includes hours worked by CONTRACTOR’s personnel, the invoice shall indicate the number of hours worked in connection with the specific service or task requested, the persons responsible for performing the SERVICES, the rate of compensation at which such SERVICES were performed, the subtotal for each task and service performed and a grand total for all services performed. Within thirty (30) calendar days of receipt of each invoice, CITY shall notify CONTRACTOR in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice. CITY shall not withhold applicable taxes or other authorized deductions from payments made to CONTRACTOR.

3.4 CONTRACTOR shall comply with all applicable Federal, State and local laws pertaining to the subject matter hereof or in any way regulating the activities undertaken by CONTRACTOR or any subcontractor hereunder.

4.0 CHANGES TO SCOPE OF WORK
CONTRACTOR shall not perform work in excess of the SERVICES without the prior written approval of the Contract Officer. All requests for extra work shall be by written change order submitted to the Contract Officer prior to the commencement of such work.

5.0 SUBCONTRACTING

5.1 Subcontracting is prohibited under this Agreement.

6.0 ENTIRE AGREEMENT

6.1 This AGREEMENT, the incorporated attachments and all Applicable Terms & Conditions of Covina’s Professional Services Agreement with CONTRACTOR, including all executed amendments thereto, dated as of June 17, 2025, set forth the entire understanding of the Parties with respect to the subject matters herein. If there are any conflicts or inconsistencies as between the provisions of the incorporated attachments and the provisions of this AGREEMENT, the provisions of this AGREEMENT shall govern and control. If there are any conflicts or inconsistencies as between the provisions of this AGREEMENT and its attachments and the provisions of the applicable Terms & Conditions for the City of Covina, dated as of June 17, 2025 (the “Master Agreement Terms”), the provisions of the Master Agreement Terms shall govern and control. There are no other understandings, terms or other agreements expressed or 4 implied, oral or written, except as set forth herein. No change, alteration, or modification of the terms or conditions of this AGREEMENT, and no verbal understanding of the Parties, their officers, officials, agents, representatives, contractors, subcontractors or employees shall be valid unless agreed to in writing by both Parties.

7.0 TERMINATION OF AGREEMENT

7.1 In the event of CONTRACTOR’S failure to prosecute, deliver, or perform the SERVICES, CITY may terminate this AGREEMENT immediately by notifying CONTRACTOR by certified mail of said termination. Thereupon, CONTRACTOR shall cease work and, within two (2) working days, place all work in progress in a safe and protected condition. The City Manager of CITY shall make a determination of the percentage of work that CONTRACTOR performed that is usable and of worth to CITY. Based upon that finding, CITY shall determine any final payment due to CONTRACTOR. For purposes of this Agreement, the term “working day” means those days of each week, excluding Saturday and Sunday or any national holiday.

7.2 This AGREEMENT may be terminated by the CITY, without cause, upon the giving of fifteen (15) days’ written notice to the CONTRACTOR. Prior to the fifteenth (15th) day following the giving of the notice, the CONTRACTOR shall assemble the completed work product to date, and put the same in order for proper filing and closing, and deliver said product to the CITY. The CONTRACTOR shall be entitled to just and equitable compensation for any satisfactory work completed. The CONTRACT OFFICER and CONTRACTOR shall endeavor to agree upon a percentage complete of the contracted work if fees are fixed, or an agreed dollar sum based on services performed if hourly, and terms of payment for services and reimbursable expenses.

CONTRACTOR hereby expressly waives any and all claims for damages or compensation arising under this AGREEMENT except as set forth herein.

8.0 [RESERVED – NO TEXT]

9.0 COVENANT AGAINST CONTINGENT FEES

9.1 CONTRACTOR represents and warrants that it has not employed or retained any company or person, other than a bona fide employee working for CONTRACTOR, to solicit or secure this AGREEMENT, and that CONTRACTOR has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this AGREEMENT. For breach or violation of this representation and warranty, CITY shall have the right to terminate this AGREEMENT without liability or, at CITY’S sole discretion, to deduct from the AGREEMENT price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

10.0 STATUS OF CONTRACTOR

10.1 CONTRACTOR shall perform the SERVICES in a manner of CONTRACTOR’S own choice, as an independent CONTRACTOR and in pursuit of CONTRACTOR’S independent 5 calling, and not as an employee of CITY. CONTRACTOR shall be under control of CITY only as to the result to be accomplished and the personnel assigned to the project. However, CONTRACTOR shall confer with CITY prior to implementing any changes proposed to the SERVICES. Neither CONTRACTOR nor CONTRACTOR’S employees shall be entitled in any manner to any employment benefits, including but not limited to, employer paid payroll taxes, Social Security, retirement benefits, health benefits, or any other benefits, as a result of this AGREEMENT. It is the intent of the Parties that neither CONTRACTOR nor its employees are to be considered employees of CITY, whether “common law” or otherwise, and CONTRACTOR shall indemnify, defend and hold CITY harmless from any such obligations on the part of its officers, employees, representatives and agents.

11.0 ASSIGNMENT OF CONTRACT

11.1 This AGREEMENT and any portion thereof shall not be assigned or transferred, nor shall any of the CONTRACTOR’s duties be delegated or sub-contracted, without the express written consent of the CITY.

12.0 INDEMNITY – HOLD HARMLESS

12.1 To the fullest extent permitted by law, CONTRACTOR agrees that CITY and its elected and appointed boards, officials, officers, agents, employees, representatives and volunteers (individually and collectively, "CITY Indemnitees") shall have no liability to CONTRACTOR or any other person for, and CONTRACTOR shall indemnify, defend and hold harmless CITY Indemnitees from and against, any and all liabilities, claims, demands, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses, including reasonable attorneys' fees and disbursements, (collectively "Claims") that arise out of, pertain to, or relate to this AGREEMENT or any act or omission of CONTRACTOR or its officers, directors, representatives, employees, agents or subcontractors (collectively “CONTRACTOR’S PERSONNEL”) in connection with this AGREEMENT, including, but not limited to, performance of or failure to perform the SERVICES.

12.2 CONTRACTOR’s obligation herein does not extend to liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense arising from the sole negligence or willful misconduct by the CITY or its elected and appointed boards, officials, officers, agents, employees, representatives or volunteers.

12.3 CONTRACTOR shall provide a defense (with counsel acceptable to CITY) to the CITY’s Indemnitees, or at the CITY’s sole option, reimburse the CITY’s Indemnitees for all costs, attorneys’ fees, expenses and liabilities (including judgment or portion thereof) incurred with respect to any litigation in which the CONTRACTOR is obligated to indemnify, defend and hold harmless the CITY pursuant to this AGREEMENT.

12.4 PERS Eligibility Indemnification. In the event that any of CONTRACTOR’s PERSONNEL is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS of the CITY, CONTRACTOR shall indemnify, defend (with counsel acceptable to CITY), and hold harmless 6 CITY for the payment of any employer and employee contributions for PERS benefits on behalf of CONTRACTOR’s PERSONNEL as well as for payment of any penalties and interest on such contributions which would otherwise be the responsibility of the CITY.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, CONTRACTOR’s PERSONNEL providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation and benefit including but not limited to eligibility to enroll in PERS as an employee of CITY and entitlement to any contributions to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

12.5 Limitation of CITY Liability. The payment made to CONTRACTOR pursuant to this contract shall be the full and complete compensation to which CONTRACTOR and CONTRACTOR’s PERSONNEL are entitled for performance of any work under this contract. Neither CONTRACTOR nor CONTRACTOR’s PERSONNEL are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the CITY. The CITY will not make any federal or state tax withholdings on behalf of CONTRACTOR. The CITY shall not be required to pay any workers’ compensation insurance on behalf of CONTRACTOR.

12.6 Indemnification for Employee Payments. CONTRACTOR agrees to defend (with counsel acceptable to CITY), and indemnify and hold harmless the CITY for and against any obligation, claim, suit or demand for tax, retirement contribution including any contribution to the Public Employees Retirement System (PERS), social security, salary or wages, overtime payment, or workers’ compensation payment which the CITY may be required to make on behalf of CONTRACTOR or CONTRACTOR’s PERSONNEL for work done under this AGREEMENT.

12.7 The provisions of this Section 12 shall not be limited by any provision of insurance coverage that the CONTRACTOR may have in effect, or may be required to obtain and maintain, during the term of this AGREEMENT. The provisions of this Section 12 shall survive expiration or termination of this AGREEMENT.

12.8 CITY shall timely notify the CONTRACTOR of the receipt of any third-party claim, relating to the AGREEMENT, and the CITY shall be entitled to recover its reasonable costs incurred in providing the notification.

12.6 Responsibility For Equipment. Notwithstanding anything in this AGREEMENT to the contrary, CITY shall not be responsible nor held liable for any damage whatsoever, including, but not limited to persons or property, resulting from or arising out of the use, misuse or failure of any equipment used by CONTRACTOR or any of its agents, employees or subcontractors, even if such equipment has been furnished, rented or loaned to CONTRACTOR by CITY. Any and all equipment furnished, rented or loaned to CONTRACTOR by CITY is provided on an “as is” basis.

CITY MAKES NO REPRESENTATIONS OR WARRANTIES, EXPRESS OR IMPLIED,

REGARDING ITS EQUIPMENT, AND HEREBY EXPRESSLY DISCLAIMS ALL

WARRANTIES OF ANY KIND, INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. 7 The acceptance or use of any CITY equipment by CONTRACTOR or its agents, employees, or subcontractors shall be with all faults and shall be construed to mean that CONTRACTOR accepts full responsibility for and agrees to defend, indemnify and hold harmless CITY from and against any and all claims for any damage whatsoever resulting from the use, misuse or failure of such equipment. CONTRACTOR HEREBY RELEASES, WAIVES, DISCHARGES AND

CONVENANTS NOT TO SUE CITY FOR ANY AND ALL LIABILITY FROM ANY AND ALL CLAIMS RELATING TO ANY CITY EQUIPMENT.

13.0 INSURANCE

13.1 CONTRACTOR shall procure and maintain for the duration of this AGREEMENT insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the SERVICES and the results of that work by CONTRACTOR’S PERSONNEL. Insurance shall be placed with insurers with a current A.M.

Best’s rating of no less than “A” and “VII” unless otherwise approved in writing by the CITY’s Risk Manager.

13.2 CONTRACTOR shall obtain, and during the term of this AGREEMENT shall maintain, policies of general liability, automobile liability, contractual liability and property damage insurance from an insurance company or companies authorized to be in business in the State of California, in an insurable amount of not less than one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) aggregate or the limits specified below, whichever are greater. The insurance policies shall provide that the policies shall remain in full force during the full term of this AGREEMENT and shall not be canceled, terminated, or allowed to expire or not be renewed without thirty (30) days prior written notice to CITY from the insurance company, and shall contain a blanket waiver of subrogation. Statements that the carrier “will endeavor” and “failure to mail such notice shall impose no obligation or liability upon the company, its agents or representatives,” will not be acceptable on insurance certificates. Maintenance of specified insurance coverage is a material element of this AGREEMENT.

13.3 Types and Amounts Required. CONTRACTOR shall maintain, at minimum, the following insurance coverage for the duration of this AGREEMENT:

13.3.1 Commercial General Liability (CGL). CONTRACTOR shall maintain CGL Insurance written on an ISO Occurrence form or equivalent providing coverage at least as broad as CG 00 01 which shall cover liability arising from any and all personal injury or property damage, including ongoing and completed operations, in the amount no less than $2,000,000.00 per occurrence and subject to an annual aggregate of $4,000,000.00. If limits apply separately to this project (CG 25 03 or 25 04) the general aggregate limit shall not apply. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy.

If CONTRACTOR maintains higher limits than the limits shown above, the CITY shall be entitled to coverage for the higher limits maintained by the CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. Any excess or umbrella policies being used to meet the required limits of insurance 8 will be evaluated separately and must meet the same qualifications as the CONTRACTOR’s primary policy.

13.3.2 Commercial Automobile Liability. CONTRACTOR shall maintain Commercial Automobile Liability Insurance for all of the CONTRACTOR's automobiles, including owned, hired and non-owned automobiles, automobile insurance written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit of no less than $1,000,000.00 per occurrence. Insurance certificate shall reflect coverage for any automobile (any auto).

13.3.3 Workers' Compensation. CONTRACTOR shall maintain Worker’s Compensation insurance for all of CONTRACTOR's PERSONNEL who are subject to this AGREEMENT and to the extent required by applicable state or federal law, a Workers' Compensation policy providing at minimum $1,000,000.00 employers' liability coverage. The CONTRACTOR shall provide an endorsement that the insurer waives the right of subrogation against the CITY and its respective elected officials, officers, employees, agents and representatives.

13.4 The CITY and its officers, officials, employees, agents, representatives and volunteers shall be named as additional insureds on the required liability policies with respect to liability arising out of work or operations performed by or on behalf of the CONTRACTOR including materials, parts, or equipment furnished in connection with such work or operations. The CITY's additional insured status must be reflected on additional insured endorsement form (20 10 1185 or 20 10 1001 and 20 37 1001), which shall be submitted to the CITY.

13.5 All policies shall contain a provision stating that the CONTRACTOR’S policies are primary insurance and that insurance (including self-retention) of the CITY or any named insured shall not be called upon to contribute to any loss, as reflected in an endorsement at least as broad as CG 20 01 04 13, which shall be submitted to the CITY. This provision shall apply regardless of any language of the policy maintained by the CONTRACTOR during the term of this AGREEMENT.

13.6 Before CONTRACTOR shall employ any person or persons in the performance of the AGREEMENT, CONTRACTOR shall procure a policy of Workers' Compensation Insurance as required by the Labor Code of the State of California or shall obtain a certificate of self-insurance from the Department of Industrial Relations.

13.7 Prior to commencement of work under this AGREEMENT, CONTRACTOR shall furnish to the CONTRACT OFFICER proof of the insurance required in this section. Failure by the CONTRACT OFFICER to object to the contents of the certificate and/or policy endorsement or the absence of same shall not be deemed a waiver of any and all rights held by the CITY. Failure on the part of CONTRACTOR to procure or maintain in full force the required insurance shall constitute a material breach of contract under which the CITY may exercise any rights it has in law or equity including, but not limited to, terminating this AGREEMENT pursuant to Paragraph

7.1 above.
9 13.8 The CITY reserves the right to review the insurance requirements of this section during the effective period of the AGREEMENT and to modify insurance coverages and their limits when deemed necessary and prudent by CITY’s Risk Manager based upon economic conditions, recommendation of professional insurance advisors, changes in statutory law, court decisions or other relevant factors. The CONTRACTOR agrees to make any reasonable request for the deletion, revision, or modification of particular insurance policy terms, conditions, limitations, or exclusions (except where those policy provisions are established by law, or are established by regulations that are binding upon either party to the contract, or are binding upon the underwriter to the contract).

Upon request by CITY, CONTRACTOR shall exercise reasonable efforts to accomplish such changes in policy coverages and shall pay the cost thereof.

13.9 Any deductibles or self-insured retentions are the responsibility of CONTRACTOR and must be declared to and approved by the CITY. At the CITY's option, the CONTRACTOR shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

13.10 CONTRACTOR hereby grants to CITY a waiver of any right to subrogation that any insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance. This provision applies regardless of whether or not the CITY has requested or received a waiver of subrogation endorsement from the insurer.

14.0 DISPUTES

14.1 If a dispute should arise regarding the performance of this AGREEMENT, the following procedures shall be used to address the dispute:
a. If the dispute is not resolved informally, then, within five (5) working days thereafter, the CONTRACTOR shall prepare a written position statement containing the party’s full position and a recommended method of resolution and shall deliver the position statement to the CONTRACT OFFICER.
b. Within ten working (10) days of receipt of the position statement, the CONTRACT OFFICER shall prepare a response statement containing the CITY’s full position and a recommended method of resolution and shall deliver the response statement to the CONTRACTOR.
c. After the exchange of statements, if the dispute is not resolved within ten working (10) days, the CONTRACTOR and the CONTRACT OFFICER shall deliver the statements to the City Manager who shall make a determination within ten working (10) days.

14.2 If the dispute remains unresolved for ten working (10) days following the City Manager’s determination, and the parties have exhausted the procedures of this section, the parties may then seek resolution by mediation or such other remedies available to them by law or in equity.

15.0 NOTICES
10 15.1 Any notices to be given under this AGREEMENT, or otherwise, shall be served by certified mail.

15.2 For the purposes hereof, unless otherwise provided in writing by the Parties hereto, the address of the Parties and the proper person to receive any notice on each Party’s behalf is:

For CITY:

City of Santa Fe Springs
Department of Public Works
ATTN: James Enriques, P.E.
11710 E. Telegraph Road
Santa Fe Springs, CA 90670
For CONTRACTOR:

PCAM, LLC dba Parking Company of America
Mario Cadenas, Vice President of Transportation
3165 Garfield Avenue
Los Anglees, CA 90040

15.4 CONTRACTOR represents and warrants that its employer's identification number (“EIN”) is _____________________.

16.0 CONTRACTOR’S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT OF 1986

16.1 CONTRACTOR certifies that CONTRACTOR is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 USC §§ 1101-1525) and has complied and will comply with these requirements including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants before they perform any SERVICES under this AGREEMENT.

17.0 GENERAL PROVISIONS

17.1 Accounting Records. CONTRACTOR shall keep records of the direct reimbursable expenses pertaining to the SERVICES and the records of all accounts between the CONTRACTOR and any subcontractors. CONTRACTOR shall keep such records on a generally recognized accounting basis. These records shall be made available to the Contract Officer, or the Contract Officer's authorized representative, at mutually convenient times, for a period of three (3) years from the completion of the SERVICES.

17.2 Contract Officer. The Director of Public Works shall serve as the CITY’s “Contract Officer” for this AGREEMENT and has the authority to direct the CONTRACTOR, approve 11 actions, request changes, and approve additional services within her/his authority. Any obligation of the CITY shall be the responsibility of the Contract Officer. Excepting the provisions pertaining to dispute resolution, no other person shall have any authority under this AGREEMENT unless specifically delegated in writing.

17.3 Governing Law. This AGREEMENT and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this AGREEMENT shall be held exclusively in a state court in the County of Los Angeles. CONTRACTOR hereby irrevocably consents to service outside the State of California and to the personal jurisdiction of and exclusive venue in the state and federal courts in the County of Los Angeles, California and waives any objection to such jurisdiction or venue. CONTRACTOR hereby waives the right to remove any action from Los Angeles County as is otherwise permitted by California Code of Civil Procedure Section 394.

17.4 Business Certificate. CONTRACTOR and its subcontractors, if any, are required to obtain and maintain a City Business Certificate during the duration of this AGREEMENT.

17.5 Compliance with Law. The CONTRACTOR shall be responsible for complying and ensuring its subcontractors comply with all local, state, and federal laws, rules, regulations, orders, policies, protocols and guidance, whether or not said laws are expressly stated or referred to herein, including, but not limited to complying with COVID-19 sanitation protocols, health orders and guidance.

17.6 [RESERVED – NO TEXT]

17.7 Responsibility for Others. CONTRACTOR shall be responsible to the CITY for its services and the services of its subcontractors. CONTRACTOR shall not be responsible for the acts or omissions of other parties engaged by the CITY nor for their construction means, methods, techniques, sequences, or procedures, or their health and safety precautions and programs.

17.8. Drafting Ambiguities. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this AGREEMENT, and the decision of whether or not to seek advice of counsel with respect to this AGREEMENT is a decision that is the sole responsibility of each Party. This AGREEMENT shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the AGREEMENT.

17.9. Conflicts between Terms. If an apparent conflict or inconsistency exists between the main body of this AGREEMENT and the Attachments, the main body of this AGREEMENT shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this AGREEMENT, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this AGREEMENT, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this AGREEMENT and shall cooperate in good faith to resolve the same.
12 17.10 Non-Discrimination. CONTRACTOR shall not discriminate against any employee or applicant for employment because of sex, race, color, age, religion, ancestry, national origin, disability, military or veteran status, medical condition, genetic information, gender expression, marital status, or sexual orientation. CONTRACTOR shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their sex, race, color, age, religion, ancestry, national origin, disability, military or veteran status, medical condition, genetic information, gender expression, marital status, or sexual orientation and shall make reasonable accommodation to qualified individuals with disabilities or medical conditions. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.

CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by CITY setting forth the provisions of this non-discrimination clause.

17.7 Rights Cumulative. All rights, options, and remedies of the CITY contained in this AGREEMENT shall be construed and held to be cumulative, and no one of the same shall be exclusive of any other, and the CITY shall have the right to pursue any one of all of such remedies or any other remedy or relief that may be provided by law or in equity, whether or not stated in this AGREEMENT.

17.8 Waiver. No waiver by either Party of a breach by the other Party of any of the terms, covenants, or conditions of this AGREEMENT shall be construed or held to be a waiver of any succeeding or preceding breach of the same or any other term, covenant or condition herein contained. No waiver of any default of either Party hereunder shall be implied from any omission by the other Party to take any action on account of such default if such default persists or is repeated, and no express waiver shall affect default other than as specified in said waiver.

17.9 Third Parties. No provision contained in the AGREEMENT shall create or give to third parties any claim or right of action against the CITY or CONTRACTOR or their respective officers, directors, officials, employees, representatives, contractors, subcontractors or agents.

17.10 Survival. The provisions of the AGREEMENT that by their nature survive termination or final completion of the AGREEMENT, including all warranties, indemnities, payment obligations, and the CITY's right to audit CONTRACTOR's books and records, shall remain in full force and effect after final completion or any termination of the AGREEMENT.

17.11 Severability. In the event that any part of this AGREEMENT is found to be illegal or unenforceable under the law as it is now or hereafter in effect, either Party will be excused from performance of such portion or portions of this AGREEMENT as shall be found to be illegal or unenforceable without affecting the remaining provisions of this AGREEMENT.

17.12 Exhibits Incorporated. All Attachments/Exhibits referenced in this AGREEMENT are incorporated into the AGREEMENT by this reference.
13 [SIGNATURES CONTINUED ON NEXT PAGE]
27 18. SIGNATURES

18.1 Each signatory and Party hereto hereby warrants and represents to the other Party that it has legal authority and capacity and direction from its principal to enter into this AGREEMENT, and that all resolutions or other actions have been taken so as to enable it to enter into this AGREEMENT.

CITY: CONTRACTOR:

By: ______________________________
René Bobadilla, P.E.

City Manager
By: ______________________________
Mario Cadenas
Vice President
Date: _____________________________ Date: ____________________________ APPROVAL AS TO CONTENT:
____________________________________ ___________________ James Enriquez, P.E. Date
Director of Public Works
APPROVAL AS TO FORM:
____________________________________ ___________________ Rick Olivarez, City Attorney Date

28 EXHIBIT A
Santa Fe Springs Proposal Letter PCAM LLC 3165 Garfield Ave. Commerce ca 90040 (52) 862-2118 From: PCAM LLC
3165 Garfield Ave.

Commerce CA 90040
(562) 862-2118
To: City of Santa Fe Springs
11710 Telegraph Road
Santa Fe Springs, CA 90670
Subject: Proposal for Provision of Fleet Services to the City of Santa Fe Springs Dear Mr, Bobadilla.

PCAM LLC is pleased to submit this proposal for providing comprehensive mechanical services for the City of Santa Fe Springs. Our proposal outlines our approach to delivering a full range of maintenance activities, from routine inspections to repair and service ensuring your fleet remains safe, reliable, and cost-effective. This proposal is made between PCAM LLC, located in City of Commerce, CA, and the City of Santa Fe Springs.

Scope of Services
PCAM LLC will provide the following services for your transportation operations:

1. Inspections:
o Routine pre-trip and post-trip inspections
o Preventive maintenance checks
o Detailed diagnostic inspections to identify potential issues before they escalate

2. Repairs and Service:
o General repairs (mechanical, electrical, brake, engine, etc.) o Corrective maintenance to address identified issues
o Ongoing service to ensure optimal performance of the fleet

3. Operational Support:
o Three (3) full-time mechanics will be deployed each day o Mechanics will work on-site and utilize equipment supplied by the City o A comprehensive maintenance log will be maintained, ensuring full traceability of work performed

4. Quality and Compliance:
o All services will be performed in compliance with applicable local, state, and federal regulations
o We will adhere to a scheduled maintenance plan to minimize downtime Santa Fe Springs Proposal Letter PCAM LLC 3165 Garfield Ave. Commerce ca 90040 (52) 862-2118 o Regular reporting and performance reviews will be provided Equipment and Resources
• The City of Santa Fe Springs will supply all necessary equipment for maintenance and repair operations.
• PCAM LLC will provide the skilled labor and technical expertise needed to execute the maintenance plan effectively.

Billing and Pricing
• Regular Hourly Rate: Our service is billed at $63.20 per mechanic per hour • Over Time Rate: $ 94.80
• Daily Staffing: The contract is based on the deployment of three (3) mechanics per day. • Billing Basis: Hours worked will be tracked and invoiced on a monthly basis, ensuring transparency and accuracy.

Roles and Responsibilities
PCAM LLC Responsibilities:
• Provide skilled mechanics to perform all required inspections, repairs, and maintenance. • Maintain accurate records of maintenance activities, including hours worked and services rendered.
• Ensure all work is performed to the highest safety and quality standards. • Provide regular performance and compliance reports to the City.

City of Santa Fe Springs Responsibilities:
• Supply all necessary equipment and access to the fleet for maintenance purposes. • Provide timely feedback and access to relevant fleet information. • Process payment based on the agreed hourly rate.

Agreement Details
This proposal outlines our commitment to delivering efficient, high-quality mechanical services to support the City’s transportation operations. We believe that by leveraging our expertise and Santa Fe Springs Proposal Letter PCAM LLC 3165 Garfield Ave. Commerce ca 90040 (52) 862-2118 streamlining maintenance processes, we can help minimize vehicle downtime and reduce overall operational costs.

This proposal remains valid for 90 days from the date of issuance and is subject to further negotiation and final agreement terms. Upon acceptance, a formal contract will be drafted reflecting all the terms, responsibilities, and service level agreements outlined above.

We appreciate the opportunity to work with the City of Santa Fe Springs and are confident that our services will meet and exceed your expectations. Should you have any questions or require further discussion, please do not hesitate to contact me at ( 562 ) 547-8468 or [email protected]
Thank you for considering our proposal.

Sincerely,
Joseph "Pep" Valdes
Executive Vice President
Parking Company of America
Los Angeles, California
O3ice (888) 220-1282 ext.210
cell (562) 547-8468
www.parkpca.com
ITEM # 24

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Cuong Nguyen, Director of Community Development
SUBJECT: PROFESSIONAL SERVICES AGEEMENT WITH THE ARROYO GROUP

FOR PREPARATION OF THE DOWNTOWN SPECIFIC PLAN
DATE: August 19, 2025
RECOMMENDATION(S):

It is recommended that the City Council:
1) Authorize the award of RFP 25-13 to The Arroyo Group for the Downtown Specific Plan; and
2) Approve a Professional Services Agreement between the City of Santa Fe Springs and The Arroyo Group; and
3) Authorize the City Manager to finalize, execute and act as the City Representative for the Professional Services Agreement with The Arroyo Group; and 4) Determine that the action is categorically exempt pursuant to the California Environmental Quality Act (CEQA) (Pub. Res. Code § 21000 et seq.); and 5) Take such additional, related action that may be desirable.

FISCAL IMPACT
The total cost for The Arroyo Group to prepare the Downtown Specific Plan is $713,340.

The City secured a $673,000 Sustainable Transportation Planning Grant from the California Department of Transportation (Caltrans) to fund the majority of the Specific Plan. The City will be responsible for paying $40,340 of the total cost, which will be paid over fiscal years 2025-2026 and 2026-2027. Per the grant requirements, unless an extension is provided by Caltrans, the Specific Plan must be adopted by June 30, 2027.

CITY COUNCIL AGENDA REPORT – MEETING OF AUGUST 19, 2025

PSA WITH ARROYO GROUP FOR DOWNTOWN SPECIFIC PLAN

Page 2 of 3 ends

Santa Fe Springs City CouncilAugust 19, 2025

Santa Fe Springs City Council
August 19, 2025