comply with the revised Municipal Code provisions. In addition, signage will be updated at City facilities to reflect the new standards of conduct. It is the intent to utilize existing budget allocations in the Parks and Recreation Department for this purpose; if additional funding is required, a budget amendment will be requested at that time.
BACKGROUND
The City Council and City staff are committed to ensuring that all public spaces, including parks, facilities, and meetings, remain safe, accessible, and welcoming for all members of the community.
Section 30.21 of the Santa Fe Springs Municipal Code (SFSMC), governing the conduct of meetings, has historically prohibited disruptive behavior but lacked clear and comprehensive standards of decorum. Similarly, Section 130.04 of the SFSMC prohibited certain behaviors in public parks but did not extend such protections to other City facilities, including indoor facilities, plazas, and public areas.
Ordinance No. 1163 addresses these gaps by modernizing the City’s rules for both meetings and facilities, ensuring consistency with the City’s Code of Conduct for Parks, Facilities, and Programs.
ANALYSIS
The proposed ordinance modernizes and strengthens the City’s standards for both public meetings and public facilities. By establishing Rules of Decorum for City Council, commission, and committee meetings, the ordinance ensures that meetings remain respectful, productive, and inclusive. The presiding officer is given clear authority to manage disruptive behavior, enforce order, and, if necessary, remove individuals or clear a meeting room to protect the deliberative process. These updates balance the community’s right to participate meaningfully in government with the City’s responsibility to conduct business efficiently.
In addition, the ordinance updates and expands the rules governing unlawful conduct in City parks and facilities. It incorporates provisions from the City’s Code of Conduct to provide consistent standards across all public spaces. Key updates include:
• Prohibiting disruptive, threatening, or unsafe behavior. • Clarifying rules for gatherings, canopies, animals, smoking, and use of equipment. • Requiring compliance with facility use agreements, permits, and staff directives. • Granting City staff and law enforcement clear authority to issue citations, suspend access, or require individuals to vacate facilities.
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMER 16, 2025 ORDINANCE NO. 1163 – AMENDING SECTION 30.21 OF TITLE III AND SECTION 130.04 OF TITLE XIII OF THE SFS MUNICIPAL CODE TO SUPPORT THE SAFE AND
EFFECTIVE USE OF PUBLIC SPACES INCLUDING PARKS, FACILITIES, AND
PUBLIC MEETINGS
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
Together, these amendments enhance public safety, protect City assets, and promote positive experiences for residents and visitors in Santa Fe Springs.
ENVIRONMENTAL
This Ordinance is exempt from CEQA pursuant to the common sense CEQA exemption (CEQA Guidelines Section 15061(b)(3)) which provides that CEQA applies only to projects which have the potential to have a “significant effect on the environment,” as defined in Public Resources Code Section 21068 and in CEQA Guidelines Section 15382.
The amendments to the City’s Municipal Code will not have a significant effect on the environment.
DISCUSSION
Ordinance No. 1163 strengthens the City’s ability to preserve the integrity of public meetings and facilities by ensuring that both are governed by clear, enforceable standards. By aligning the SFSMC with the City’s existing Code of Conduct, the Ordinance ensures consistency, promotes civility, and prioritizes the safety and enjoyment of all residents and visitors.
This proactive update reflects the City Council’s ongoing commitment to transparency, community engagement, and high-quality public spaces.
SUMMARY/ NEXT STEPS
Staff recommends that the City Council approve and adopt Ordinance No. 1163, effectuating the proposed amendments to the Municipal Code and determining that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3).
ATTACHMENT(S):
A. Ordinance No. 1163
ORDINANCE NO. 1163
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SANTA FE SPRINGS, CALIFORNIA, AMENDING SECTION 30.21
(CONDUCT OF MEETINGS) OF TITLE III (ADMINISTRATION)
AND SECTION 130.04 (UNLAWFUL CONDUCT WITHIN PUBLIC
PARK) OF TITLE XIII (GENERAL OFFENSES) OF THE SANTA FE
SPRINGS MUNICIPAL CODE TO SUPPORT THE SAFE AND
EFFECTIVE USE OF PUBLIC SPACES INCLUDING PARKS,
FACILITIES, AND PUBLIC MEETINGS
WHEREAS, the City Council, Commissions and Committees of the City of Santa Fe Springs (“City”) have an interest in carrying out the public business expeditiously and in an orderly fashion to ensure that the public has an opportunity to be heard and that the legislative body has an opportunity for its deliberative process; and WHEREAS, an amendment to Santa Fe Springs Municipal Code (“SFSMC”) Section 30.21 implements rules of decorum (“Rules of Decorum”) for the City’s public meetings for the purpose of promoting civility and maintain decorum during public meetings, mitigate detrimental conduct that can stifle participation and debate, threaten the quality of decisions, and undermine the democratic process; and WHEREAS, these Rules of Decorum would uphold the City’s commitment to transparency, civic engagement, and orderly governance, and are designed to foster a welcoming environment where elected officials, appointed officials, staff, and members of the public can participate meaningfully and with minimized disruptions to the conduct of the City’s business; and
WHEREAS, the City also seeks to provide for the safety and enjoyment of shared public spaces, including its parks and facilities, and ensure they are used for their intended purposes and with proper authorization; and
WHEREAS, Section 130.04 of the SFSMC currently prohibits certain conduct within City parks, but does not include other public facilities among the places where such conduct is prohibited; and
WHEREAS, the amendment to SFSMC Section 130.04 would add “public facilities,” including indoor public facilities, plazas, and other public areas, among the places where the unlawful conduct will be prohibited; and WHEREAS, the City has an administrative Code of Conduct for City Facilities, Parks, and Programs (“Code of Conduct”) to promote a positive recreational experience at its public facilities, programs, classes and events; and WHEREAS, the amendment to Section 130.04 would align the SFSMC with the Code of Conduct for City Facilities, Parks, and Programs by incorporating elements from the Code of Conduct into the SFSMC and providing consistent standards across City
ATTACHMENT A
2 parks and public facilities; and
WHEREAS, the adoption of this Ordinance would strengthen the SFSMC by supporting the effective use and oversight of public spaces and giving City personnel and law enforcement the tools needed to effectively mitigate inappropriate, negative, or disruptive behavior.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. The Recitals set forth above are true and correct and incorporated into this Ordinance.
SECTION 2. Section 30.21 (Conduct of Meetings) of Title III (Administration) of the Santa Fe Springs Municipal Code is hereby amended as follows (unless otherwise noted, where Strikethrough Text is language to be removed from the existing Code and Underline Text is language to be added to the Code):
§ 30.21 CONDUCT OF MEETINGS – RULES OF DECORUM.
(A) It shall be unlawful for any person to disturb any meeting of the City Council by loud or unusual noise, by tumultuous or offensive conduct or by threatening, traducing, quarreling, challenging to fight or fighting.
(B) It shall be unlawful for any person present at any City Council meeting and while the City Council is in session to fail or refuse to be seated or remain quiet when ordered or commanded to do so by the Mayor or Mayor Pro Tempore. On order of the Mayor or Mayor Pro Tempore, it shall be the duty of any police officer serving the city to eject from any meeting of the City Council any person who disturbs any meeting of the City Council, as prohibited under division (A) of this section, or who fails or refuses to be seated or remain quiet when commanded to do so by the Mayor or Mayor Pro Tempore as required under this division. No such ejection shall release or relieve the person so ejected from prosecution for any violation of this section.
(A) Purpose. The purpose of this section is to ensure that all public meetings conducted by the City of Santa Fe Springs (the “City”) City Council and its respective commissions and committees are inclusive, respectful, and productive, the following rules of decorum (“Rules of Decorum”) are established. These rules are designed to minimize disruptions and allow for meaningful public participation so that the City may conduct the people’s business effectively.
(B) Definitions. The following definitions shall apply to this section unless the context clearly indicates or requires a different meaning.
Disruptive conduct means any behavior during a meeting that disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting.
True threat of force means a threat that has sufficient indicia of intent and 3 seriousness, that a reasonable observer would perceive it to be an actual threat to use force by the person making the threat. Any person failing to leave the room in which the public meeting is being conducted after being ordered to do so by the presiding officer and who willfully resists, delays or obstructs removal by law enforcement personnel, may be subject to arrest for violation of the Penal Code or Santa Fe Springs Municipal Code.
(C) Presiding Officer. The presiding officer of any public meeting shall be responsible for preserving order and ensuring the Rules of Decorum are enforced throughout the duration of the meeting. The presiding officer shall have the authority to recognize speakers, determine the order of business, enforce these rules of decorum, rule on points of order, and take such actions as may be necessary to maintain the orderly conduct of the meeting.
(D) Council and City Staff Conduct: Members of the City Council, commissioners, committee members, as provided in Section 32.39 are subject to these Rules of Decorum, and City staff shall conduct themselves in a professional and respectful manner at all times. All members shall speak only upon recognition by the presiding officer and shall confine their comments to the matter under discussion. Members shall avoid interrupting speakers, engaging in personal attacks, or otherwise engage in disruptive conduct. (E) Audience Conduct. Members of the audience shall not engage in disruptive conduct that impacts the orderly conduct of business. This includes, but is not limited to, applauding over speakers recognized by the presiding officer, booing, shouting, interrupting speakers, or holding signs that obstruct the view of others or create a distraction. All electronic devices must be silenced. Physical obstruction of aisles, exits, or access to the dais is prohibited. Items deemed dangerous, hazardous, or disruptive by the presiding officer, including weapons or noisemaking devices, are prohibited in the Council Chambers or meeting room, as the case may be. It shall be unlawful for any person to disrupt any public meeting conducted by the City through the conduct described herein, by tumultuous or offensive conduct or by threatening, traducing, quarreling, challenging to fight or fighting. It shall be unlawful for any person present at any public meeting and while in session to fail or refuse to be seated or remain quiet when ordered or commanded to do so by the presiding officer.
(F) Public Participation. Members of the public shall have the right to speak on matters within the body’s jurisdiction during the public comment periods designated on the agenda. Each speaker shall have three (3) minutes to speak, unless the body, by a majority vote, decides to modify the time limit as deemed necessary for the orderly conduct of business. Speakers shall submit a written request to speak (commonly known as a speaker card) and submit it to City Clerk staff. Speakers may address the body during the general public comment period which generally shall be taken up at or near the beginning of each regular meeting. Speakers may not yield time to others. All remarks shall be addressed to the body as a whole and not to individual members, staff, or members of the audience.
4 (G) Warning and Removal. In the event that an audience member or a member of the body is engaged in disruptive conduct, the presiding officer may warn the individual that their behavior is disrupting the meeting and that their failure to cease their behavior may result in their removal. If the conduct continues, the presiding officer may direct that the individual be removed from the meeting. Upon the order of the presiding officer, any law enforcement personnel present shall carry out the removal. (1) Exception, True Threat of Force. If an individual engages in behavior or disruptive conduct that constitutes use of force or a true threat of force the presiding officer may order their immediate removal without issuing a warning. (2) Clearance of the Meeting Room. If order cannot be restored after the presiding officer has ordered the removal of disruptive persons, the presiding officer may clear the meeting room. Individuals not engaging in disruptive behavior can be readmitted at the direction of the presiding officer.
(C)(H) Except as may be otherwise provided by law, public meetings shall ordinarily be conducted according to Robert's Rules of Order, Revised; provided, however, that a failure to observe or enforce such rules shall in no manner affect the regularity, validity or legality of any action or proceeding taken by the body. Any body subject to these Rules of Decorum, in its discretion and in accordance with its right to govern its own proceedings, reserves the right to proceed at any time otherwise than as prescribed or indicated in Robert's Rules of Order, Revised.
SECTION 3. Section 32.39 (ADDITIONAL RULES AND REGULATIONS) of Title III (Administration) of the Santa Fe Springs Municipal Code is hereby amended as follows (unless otherwise noted, where Strikethrough Text is language to be removed from the existing Code and Underline Text is language to be added to the Code):
§ 32.39 - ADDITIONAL RULES AND REGULATIONS.
(A) All commissions and committees of the City shall be subject to the Rules of Decorum established in Section 30.21.
(B) The City Council may establish additional rules and regulations governing city commissions and committees that are consistent with the provisions of this code.
SECTION 4. Section 130.04 (Unlawful Conduct Within Public Park) of Title XIII (General Offenses) of the Santa Fe Springs Municipal Code is hereby amended as follows (unless otherwise noted, where Strikethrough Text is language to be removed from the existing Code and Underline Text is language to be added to the Code):
§ 130.04 UNLAWFUL CONDUCT WITHIN PUBLIC CITY FACILITIES AND CITY PARKS.
(A) For the purpose of this section, Public Park shall mean and include public parks, public playgrounds, public recreation centers or areas, and other public areas created, 5 established, designated, maintained, provided or set aside by the city for the purpose of public rest, play, recreation, enjoyment or assembly, and shall include all buildings and structures located thereon or therewith. Definitions. The following definitions shall apply to this section unless the context clearly indicates or requires a different meaning.
Camp shall have the same meaning ascribed in Section 136.01.
City Facility means any structure owned, operated, controlled, or maintained by the City, including City parks, historical landmarks and plazas, municipal buildings, and other indoor facilities and public areas created, established, designated, maintained, provided, owned, operated or controlled by the City for the purpose of public use, rest, play, recreation, enjoyment, exchange of services, storage, or assembly, and shall include all buildings and structures located thereon or therewith. The term City facility shall also apply to such areas when they are reserved or permitted for use by individuals, groups, or organizations through an approved special written permit issued by the City.
City Park means parks, playgrounds, recreation centers or areas, and other public areas created, established, designated, maintained, provided, owned, operated or controlled by the City for the purpose of public rest, play, recreation, enjoyment or assembly, and shall include all buildings, structures, improvements, and equipment located thereon or therewith.
Electioneering means the visible display or audible dissemination of information that advocates for or against any candidate or measure on the ballot within 100 feet of a polling place, a vote center, an elections official’s office, or a satellite location under California Elections Code Section 3018.
Hours of Operation for City Parks means 6:00 AM until 10:00 PM, seven days a week, subject to the following exceptions:
Lakeview Park. From May 1 and October 31, from 6:00 AM until 8:00 PM, and from November 1 and April 30 from 6:00 AM until 6:00 PM.
Santa Fe Springs Park. From May 1 and October 31, from 6:00 AM until 8:00 PM, and from November 1 and April 30 from 6:00 AM until 6:00 PM.
Notwithstanding the foregoing, City parks may be closed by the City Manager or their designee at any time without prior notice, due to health and safety conditions, or failure to comply with the requirements of this code.
Pet means a common domesticated animal such as any dog, cat, rabbit, and other similar animals commonly treated and possessed as a domestic pet. 6 Smoke or Smoking means engaging in an act that generates smoke, for example: possessing a lighted pipe or a lighted hookah pipe; operating an electronic cigarette, a lighted cigar, or a lighted cigarette of any kind; or lighting or igniting a pipe, a hookah pipe, a cigar, or a cigarette of any kind.
Special Written Permit means a permit issued under the City’s Facility Reservation and Use Policy adopted by the City Council on November 12, 2024, as may be amended from time to time.
True Threat of Force means a threat that has sufficient indicia of intent and seriousness, that a reasonable observer would perceive it to be an actual threat to use force by the person making the threat.
Wild Animal shall have the same meaning ascribed in Section 92.003. (B) Prohibited Activities. It shall be unlawful for any person within any publicCity park or City facility to:
(1) Operate, drive, park or leave standing any motorized vehicle, or any other vehicle, including but not limited to, electric or motorized scooters, off highway vehicles, motorcycles, golf carts, remote control cars, or to ride any horse or other animal at any time; provided, however, that the provisions of this subdivisionsection shall not apply to those specific areas within such publicCity parks or City facilities which by order of the City Council, or by authority of any officers or employees of such cCity having supervision in or over such publicCity parks or City facilities, may now or hereafter be designated for publicCity parking purposes. Provided further that the provisions of this subdivisionsection shall not apply to the operation, driving or parking of any vehicle or vehicles under a permit granted by the order of the City Council, or by authority of any officers or employees of such cCity having supervision in or over such publicCity parks or public facilities, or owned by or in the lawful service of such cCity, or to the operation, driving or parking of delivery and commercial vehicles actually engaged in making lawful deliveries or pick-ups of any goods, wares, merchandise or supplies into or from such publicCity parks or public facilities, or engaged in the performance of an authorized service for such cCity therein, or to any employee of the cCity while such employee is actually engaged in the performance of his or her work for such Ccity in such park or facility, or is actually going to or from his or her place of employment in such park or facility. (2) Lead or let loose any wild animals, cattle, horse, mule, goat, sheep, swine, dog, bunnies, or fowl of any kind; provided, that this subdivision shall not apply to dogs when led by a leash cord or chain not more than six feet long. (3) Carry or discharge any firearms, firecrackers, rockets, torpedoes, or any other fireworks, or air gun or sling shot without special written permit from the Director of Recreation Services.
(4) Feed, offer food, or in any manner provide food or other edible material to 7 any nondomesticated animal. This restriction shall not apply to personal pets. (4)(5) Cut, break, injure, vandalize, deface, damage, destroy, or disturb any tree, shrub, plant, rack, building, monument, fence, sign, cones, traffic or crowd control devices, bench, or other structure, apparatus, or property, or pluck, pull up, cut, take out or remove any shrub, bush, plant or flowers, or remove or write upon any building, monument, fence, bench, or other structure, equipment or thing, except in connection with and in the course of actual duties being performed as an employee of such cCity. (5)(6) Cut, disturb, insert, or remove any wood, turf, grass, soil, rock, sand or gravel, except in connection with and in the course of actual duties being performed as an employee of such cCity.
(6)(7) Distribute any handbills or circulars, or post, place or erect any bill, notice, paper, sign, banner, or advertising device or matter of any kind, without special writtendistribution permit from the Director of Recreation ServicesCity Manager pursuant to Section 130.23.
(7)(8) Make or kindle a fire, except in picnic stoves installed by the City for that purpose, unless a special written permit shall be obtained in advance from the Director of Recreation Services City Manager or their designee.
(8)(9) Camp, sleep, or lodge, unless a special written permit shall be is obtained in advance from the Director of Recreation Services City Manager or their designee. (9)(10) Indulge in Engage in, riotous, boisterous, threatening, disruptive, lewd, obscene, or indecent conduct, or to use abusive, profane, intimidating, demeaning, or harassing indecent language that amounts to a use of force or a true threat of force. (11) Attempt or threaten to inflict, or actually inflict, physical harm to another individual or City staff.
(10)(12) Exhibit, Ssell, or offer for sale, advertise for sell, hire, lease or solicit donations for an object, service, any merchandise, or article or thing whatsoever without special written permission permit from the Director of Recreation Services City Manager or their designee.
(11)(13) Gamble, or play or bet at or against any game which is played, conducted, dealt or carried on with cards, dice, or other device for money, chips, shells, credit, or any other representation of value; or gamble or bet for any athletic activity; or maintain or exhibit any gambling table, or other instrument of gambling or gaming. (12)(14) Practice, carry on, conduct, or solicit for any trade, occupation, business or profession, or circulate any petition or survey of whatsoever kind or character without special written permit from the Director of Recreation Services City Manager or their designee. In the event a City park or City facility is utilized as a polling place during 8 an election, electioneering shall be strictly prohibited. (13)(15) Play or engage in any game excepting at such place or places as shall be set part for that purpose.
(14) (16) Loiter between the hours of 10:00 p.m. of any dany and the time of sunrise of the following dayEnter or loiter in a City park outside of hours of operation without a special written permit from the Director of Recreation City Manager or their designee.
(15)(17) Deposit any paper, fruit, rubbish, debris, trash or any waste material of any kind except in such receptacles as may be located in such publicCity park therefor therefore.
(16)(18) Possess, sell, exhibit, transport or drink consume any alcoholic or intoxicating beverage, or to be under the influence of alcoholic or any illegal or controlled substance. without special permit from. This section shall not be deemed to proscribe any act which is positively permitted or prohibited by state law or without a special written permit from the City Manager or their designee.
(19) Operate drones, remote control planes, potato shooters, compressed gas, rocket launchers, smoke bombs or other similar type of projectiles. (17)(20) Loiter in or about any public toilet or enter any public toilet designated for the opposite sex; except that this provision shall not apply to persons under eight years of age, or to municipal City employees in the regular course of their duties.
Notwithstanding the foregoing, single-user restroom facilities shall not be restricted to persons of a specific sex or gender identity in accordance with state law. (18)(21) Call, hold, conduct, arrange for, or be present at any distinct, individual, or separate, group, gathering, lodge, association, company, corporate or other picnic, meeting, sporting practice, sport training, sport games, or sporting event, or any other type of assembly having, or which will have, in excess of 50 persons in attendance thereat without a special written permit from the Director or Recreation Services City Manager or their designee. Notwithstanding the foregoing, no public gatherings of any size are allowed at Heritage Park without a special written permit. (19)(22) To use or attempt to use or iInterfere or attempt to interfere with the use of any table, space, or facility in such facilities or parks which at the time is reserved and posted by the City or written reservation then in effect to any other person or persons; provided, however, that all such reservations shall specify the period covered by same and shall be subject to cancellation by the Director of Recreation Services or authorized representative City Manager or their designee. Unless the actual use of the table, space or facility referred to in any reservation is commenced within 30 minutes after the period covered by such reservation, the reservation shall thereupon be void and all rights under such reservation may be cancelled by the Director of Recreation Services or authorized 9 representative City Manager or their designee.
(20) To fail to obey the directions of the Director of Recreation Services, or his authorized representative, to cease and desist from any activities prohibited by this title, or by any other provisions of this code, or by any regulation of the Department of Community Services.
(21) To fail to leave the park premises or a recreation facility when directed to do so by the Director of Recreation Services, or his duly authorized representative, because of violation of any of the provisions of this title, or of this code, or of any regulations of the Department of Community Services, or his duly authorized representative, after having complied with the direction to leave the park.
(22)(23) Smoke in any public facility or public park unless the cCity has designated a specific smoking area, designated by posted signage. (23)(24) Have in excess of three Erect four or more ten-foot by ten-foot "popup" canopies per group/party. No canopy shall exceed ten feet by ten feet (10’ x 10’). All canopies shall be weighed down. Notwithstanding the foregoing, “pop-up” canopies shall be strictly prohibited at Heritage Park.
(24) Have, erect and/or construct a canopy larger than ten foot by ten foot. (25) Record video or audio for personal or commercial production of City programs or activities for commercial (profit and sale) purposes without a special written permit from the City Manager or their designee and in compliance with applicable laws. (23)(26) Enter without shoes, shirt/top, and/or bottoms, unless otherwise permitted by the City Manager or their designee as part of a program or activity. (24)(27) Leave children under eight (8) years of age unsupervised.
Notwithstanding the foregoing, this prohibition shall not apply to children participating in events or programs authorized or organized by the City, including camps and afterschool programs and with adult supervision
(28) Bring pets into any indoor City facility, unless they are service animals as defined by law, or leave pets otherwise attended outdoors. (29) Use or operate sound amplifying equipment, or similar device for any purpose including giving instructions, directions, talks, addresses, lectures, or transmitting music to any persons or assemblages of persons in or upon any City park or publicCity facility without a special written permit.
(30) Enter employee-only areas or areas otherwise not open to the public without authorization.
10 (31) Engage in instructor-led activities or classes, or exchange of services, unless otherwise authorized by a facility use agreement as approved by the City Council. (32) Fail to comply with all applicable City, state, and federal laws and regulations, including specific rules posted or established for any program, event, class, or facility.
(33) Fail to obey the direction of the City Manager or their designee, or law enforcement to cease and desist activities prohibited by the section, of this code, or any regulations or policies of the Department of Recreation and Parks, Department of Community Services, or conditions associated with any special written permit or a special event permit issued pursuant to Chapter 119 (Special Event Permits). (C) Violation of this section shall be deemed an infraction. Violations. Failure to adhere to the requirements or otherwise cease and desist from the prohibited activities enumerated in (B) shall be declared unlawful and, above may result in:
(1) the immediate revocation of the special event permit, removal from the City park or City facilities;
(2) temporary or permanent suspension from entering City park or City facilities, as permitted to the fullest extent of the law;
(3) the issuance of an administrative citation as provided under Section 11.04; and/or
(4) subject to criminal prosecution pursuant to Section 10.97. The remedies available to the City to enforce the requirements of this section are cumulative, and are in addition to any other remedies available under this code, state, and do not replace or supplant any other remedy that may be sought by the City.
SECTION 5. CEQA. This Ordinance is exempt from the California Environmental Quality Act (CEQA) (Pub. Res. Code § 21000 et seq.) pursuant to CEQA Guidelines (Cal. Code Regs., tit. 14, § 15000 et seq.) Section 15061(b)(3) under the general rule that CEQA does not apply to activities which can be seen with certainty to have no effect on the environment. This Ordinance does not permit or otherwise approve development or construction. Therefore, the proposed actions would not create any environmental impacts and no additional action under CEQA is required.
SECTION 6. Clerical Errors. The City Council authorizes the City Attorney to make any clarifying changes necessary to this Ordinance including, but not limited to, typographical errors, irregular numbering and incorrect section references.
SECTION 7. Severability. If any section, subsection, sentence, clause, or phrase in this Ordinance, or any part thereof, is held invalid or unconstitutional, such decision shall not affect the validity of the remaining sections or portions of this Ordinance 11 or of Section 30.21 (Conduct of Meetings) of Title III (Administration) or Section 130.04 (Unlawful Conduct Within Public Park) of Title XIII (General Offenses) of the SFSMC, or any part thereof. The City Council hereby declares that it would have each section, subsection, subdivision, paragraph, sentence, clause, or phrase in this Ordinance irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases may be declared invalid or unconstitutional.
SECTION 8. Effective Date. In accordance with Government Code Section 36937, this Ordinance shall take effect and be in force thirty (30) days from passage and adoption.
SECTION 9. Certification and Posting. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause it to be published or posted as required by law.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Santa Fe Springs at a regular meeting held on the ____ day of [MONTH] 2025.
William K. Rounds, Mayor
ATTEST:
Fernando N. Muñoz, City Clerk
APPROVED AS TO FORM:
___
Rick R. Olivarez, City Attorney
12 STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss
CITY OF SANTA FE SPRINGS )
I, FERNANDO N. MUÑOZ, City Clerk of the City of Santa Fe Springs, do hereby certify that the foregoing Ordinance was adopted at a regular meeting of the City Council held on the ___ day of [Month] 2025 and was carried by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Fernando N. Muñoz, City Clerk
ITEM # 18
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Gus Hernandez, Director of Parks & Recreation
SUBJECT: APPROVAL FOR THE PURCHASE OF CHRISTMAS DECORATIONS DATE: September 16, 2025
RECOMMENDATION(S):
It is recommended that the City Council:
1) Approve the purchase of Christmas décor from St. Nick’s Commercial Design and Decor in the amount not to exceed $91,752.38; and
2) Authorize the City Manager to execute the purchase agreement with the selected vendor; and
3) Take such additional, related action that may be desirable.
FISCAL IMPACT
The total cost for the purchase of holiday décor from St. Nick’s Commercial Design and Decor is $91,752.38. Funds for this purchase are allocated in the Parks and Recreation Department budget under Contractual Services, Account No. 10106110-542050.
BACKGROUND
The City of Santa Fe Springs continues to invest in creating a festive holiday spirit throughout the community by enhancing its seasonal decorations. Staff has researched several vendors to identify the best option for expanding and upgrading the City’s Christmas décor inventory.
St. Nick’s Commercial Design and Decor offers the most comprehensive options for holiday décor, including customized design elements that other vendors do not provide.
Their proposal includes both the expansion of the City’s existing Christmas tree and the addition of new decorative pieces that will enhance the City’s holiday display.
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 16, 2025
APPROVAL FOR THE PURCHASE OF CHRISTMAS DECORATIONS
Specifically, the new décor package includes:
• A 4-foot expansion of the existing Christmas tree (bringing it to 30 feet). • A 12-foot Walkthrough Ornament in red.
• A 14-foot Candy Cane with LED lights.
• Three 10-foot Lighted Red Bows.
• A 2-foot LED tree topper for the existing tree (provided at no cost). • Four custom 40-foot skylines.
This expansion and enhancement package is unique to St. Nick’s, as no other vendor can provide the tree expansion option. Selecting another company would require the purchase of an entirely new tree, which is far more expensive than the proposed expansion.
ANALYSIS
Staff carefully evaluated three vendors and determined that St. Nick’s Commercial Design and Decor is the only vendor capable of meeting the City’s needs. The 4-foot expansion of the existing tree is a custom solution that preserves the City’s investment in its 26-foot centerpiece while elevating it to a new, more impressive scale. No other vendor can provide this service; their only option would be to replace the entire tree at a substantially higher cost.
Additionally, the four 40-foot custom skylines are exclusive to St. Nick’s and will provide a dramatic and highly visible addition to the City’s holiday display. These skylines, combined with the walkthrough ornament, lighted bows, and candy cane elements, are designed to seamlessly match the holiday theme established through previous purchases in recent years, ensuring a cohesive and professional presentation across all City facilities.
While Dekra-Lite offered pricing that was comparable in some respects, they were unable to provide either the tree expansion or the full set of custom elements needed to complete the City’s vision. BrightLife Designs has not submitted a formal quote despite ongoing communication since July 2024, making them a non-viable option.
St. Nick’s proposal not only offers the best value but also delivers customization, compatibility with existing décor, and unique enhancements that will strengthen the City’s reputation for high-quality holiday displays. Based on this analysis, St. Nick’s is the only vendor capable of meeting the City’s needs in terms of both product availability and costeffectiveness.
ENVIRONMENTAL
N/A
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 16, 2025
APPROVAL FOR THE PURCHASE OF CHRISTMAS DECORATIONS
DISCUSSION
The City’s holiday decorations are a highly visible and valued community tradition that contribute to civic pride and festive spirit during the holiday season. Investing in enhancements not only maintains but elevates the quality of the City’s holiday presentation. By selecting St. Nick’s, the City secures a vendor that can deliver both cost efficiency and unique features. The expansion of the existing tree allows the City to avoid the expense of purchasing a completely new tree, while also providing flexibility to add distinctive elements such as the walkthrough ornament and custom skylines. These additions will create new opportunities for community engagement, family photos, and special event programming during the holiday season.
The competitive evaluation demonstrated that while other vendors can provide partial solutions, only St. Nick’s can deliver the full package of products, customization, and longterm value. This makes them the most advantageous option for the City.
SUMMARY/NEXT STEPS
Upon approval by the City Council, staff will proceed with issuing a purchase order to St.
Nick’s Commercial Design and Decor and placing the order for the listed décor items.
This will ensure that the equipment is delivered and installed in time for the upcoming holiday season.
ATTACHMENT(S):
A. Conceptual Designs of 40’ Skylines
B. Quote from St. Nick’s Commercial Design & Décor
C. Quote from Dekra-Lite
D. Non-Response from BrightLife ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
ATTACHMENT A - CONCEPTUAL DESIGNS OF 40’ SKYLINES
1 Sub Total 84,370.00
Tax (8.75%) 7,382.38
Total $91,752.38
Balance Due $91,752.38
Invoice Date : 24 Jul 2025
Terms : Due on Receipt
Due Date : 24 Jul 2025
St. Nick's Christmas Lighting & Decor
6861 Walker Street
La Palma California 90623
U.S.A
Invoice
# INV-3802
Balance Due
$91,752.38
Bill To
City of Santa Fe Springs
**IF PAYING BY ACH, THEN PLEASE EMAIL CONFIRMATION TO [email protected]** # Item & Description Qty Rate Amount
City of Santa Fe Springs Tree Expansion - 1st Quarter Special 1 4ft Expansion
22Ft to 26Ft
**Red, White & SIlver Ornaments. Cool white + Red LED lights. 1 14,500.00 14,500.00
2 12' Walkthrough Ornament - RED 1 9,500.00 9,500.00
3 14' Candy Cane with Red & Cool White LED Lights 1 7,150.00 7,150.00 4 10' Lighted Red Bow
- To add to previous 2 ordered (total will now be 5)
3 5,075.00 15,225.00
5 12' Christmas Tree - Fully Decorated
w/ Ornaments & Florals. Regular 2025 Price $6,995
1 3,995.00 3,995.00
6 2FT LED Topper (12ft Tree)
Reg. Cost $299
1 0.00 0.00
7 30FT Skyline - CUSTOM
-Happy Holidays Santa Fe Springs". Regular Custom Cost $9,500 4 8,500.00 34,000.00
2 Notes
Thanks for your continued business! For any questions, please call the St Nick's Office - (562)438-0017 Terms & Conditions
NOTE: Invoices are due upon receipt. St. Nick’s has two ways to pay: 1. ACH – Routing#121137522,
ACCT#1895327672 (name on account: T&G Global LLC);
or, 2. By check, payable to T&G Global at 6861 Walker St.
La Palma, CA 90623
**IF PAYING BY ACH, THEN PLEASE EMAIL CONFIRMATION TO [email protected]** * A late fee of 1.5% per month applies to all invoices over 30 days. *Checks returned for NSF will be charged a $35 fee, plus 1.5% if good funds are sent after 30 days ATTACHMENT C – QUOTE FROM DEKRA-LITE
**Note that this item is not available (Sold Out), and the Skyline is not a custom skyline as the product from St. Nick’s.
Hi Leanne,
I hope you are doing well. Thank you for the follow up, apologies for the delay I was unexpectedly out of office following our last conversation last week. Will have this over to you shortly!
Thank you,
Will Gugerty
Brightlife Designs
Wi I [email protected]
16351 Gothard St, Ste C, Huntington Beach, CA 92647
Office: 714-326-8326; Direct: 562-810-7363
www. Brightlifedesiglli..:..ill!lJ.
Book a Consultation Now
From: Leanne E. lezza <[email protected]>
Sent: Monday, August 25, 2025 9:19 AM
To: Will Gugerty <[email protected]>
Subject: Re: [Brightlife Designs] Contacts Form - new submission Hi Will,
I hope you're doing well. I just wanted to follow up regarding the information you mentioned you'd be sending over. We haven't received anything yet, and we do need to move forward with our approval process and vendor selection soon.
Please let me know if you anticipate any additional delays or if there's anything you need from me to help move this along.
Thank you,
� Great Place to
LJve, Work, and Pk[,"
LEANNE E. IEZZA
Parks & Recreation Manager
Department of Parks & Recreation
P: (562) 863-4896 ex. 7098
C: (562) 447-0793
• Outlook
RE: [Brightlife Designs] Contacts Form - new submission From Will Gugerty <[email protected]>
Date Mon 8/25/2025 3:15 PM
To Leanne E. lezza <[email protected]>
ATTACHMENT D - NON-RESPONSE FROM BIGHTLIFE
ITEM # 19
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Gus Hernandez, Director of Parks & Recreation
SUBJECT: AUTHORIZATION TO ADVERTISE REQUEST FOR PROPOSAL FOR
ADULT SOFTBALL LEAGUE SERVICES
DATE: September 16, 2025
RECOMMENDATION(S):
It is recommended that the City Council:
1) Authorize staff to advertise a Request for Proposal (RFP) for Adult Softball League Services; and
2) Take such additional, related action that may be desirable.
FISCAL IMPACT
There is no direct fiscal impact associated with authorizing staff to advertise the RFP. All costs associated with Adult Softball League Services will be addressed through the RFP responses and resulting contract. The City is asking to receive a minimum of 25% of league registration fees as revenue.
BACKGROUND
The City of Santa Fe Springs provides a variety of recreational sports opportunities to meet the needs of the community. Adult softball has historically been one of the most popular programs offered, creating opportunities for residents and non-residents to engage in recreational and competitive play.
The City previously operated its adult softball leagues in-house; however, the program was discontinued due to ongoing challenges related to participant compliance with City park rules and ordinances. These challenges included repeated incidents of alcohol consumption and prohibited drug use on park premises, which ultimately impacted the safety and family-friendly environment of City facilities.
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 16, 2025
AUTHORIZATION TO ADVERTISE REQUEST FOR PROPOSAL FOR ADULT
SOFTBALL LEAGUE SERVICES
To ensure a high-quality, well-regulated program that aligns with City standards, staff is recommending the release of a formal Request for Proposal (RFP) to secure the services of a qualified contractor to administer the City’s adult softball program.
ANALYSIS
The proposed Scope of Work for the Adult Softball League Services RFP requires the successful contractor to:
• Operate adult softball leagues with an emphasis on customer service, innovation, and participant satisfaction.
• Provide online registration, league scheduling, and computerized scoring/statistical services.
• Supply equipment, including game balls, bases, and home plate extensions. • Assign SCMAF-certified umpires, with a backup system for coverage. • Ensure field preparation on game days, including dragging, watering, and chalking to industry standards.
• Provide awards, marketing, press releases, and communication with managers, officials, players, and spectators.
• Offer the ability to organize 1-day and 2-day tournaments. • Maintain compliance with all City ordinances, park rules, and safety standards, including strict enforcement of no alcohol or drug use on City property. • Remit to the City a minimum of twenty-five percent (25%) of league registration fees.
• League play will primarily occur at Los Nietos Park (2 fields with lights) and Little Lake Park (4 fields, 2 with lights).
The City will continue to maintain park infrastructure, including light fixtures, bleachers, fencing, base anchors, and other permanent fixtures in safe and operable condition. Field space is shared with youth programs and City special events, and staff will identify NoPlay Dates prior to schedules being finalized. The City reserves the right to inspect and evaluate all league operations at any time.
ENVIRONMENTAL
N/A
DISCUSSION
The City recognizes the continued demand for adult softball while also acknowledging the challenges previously faced when the program was managed in-house. By seeking a qualified contractor through the RFP process, the City will ensure that league operations are conducted professionally, with certified officials, proper field preparation, and strict adherence to City ordinances. Contracting services will also provide consistency in program delivery, enhance customer service, and reduce risks associated with CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 16, 2025
AUTHORIZATION TO ADVERTISE REQUEST FOR PROPOSAL FOR ADULT
SOFTBALL LEAGUE SERVICES
enforcement of rules and facility use. Ultimately, this approach will allow the City to reintroduce adult softball in a safe, well-managed, and sustainable manner.
SUMMARY/NEXT STEPS
If approved, staff will proceed with advertising the Request for Proposal for Adult Softball League Services. Following receipt and evaluation of proposals, staff will return to City Council with a recommendation for contract award.
ATTACHMENT(S):
A. Draft RFP No. 26-3
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
REQUEST FOR PROPOSALS
No. 26 - 3
Adult Softball League
Management/Administration Services
Issue Date: Thursday, September 18, 2025
Questions Due Date: Tuesday, October 7, 2025, at 2 PM Pacific Proposal Due Date: Thursday, October 23, 2025, at 2 PM Pacific 2 (THIS PAGE INTENTIONALLY LEFT BLANK)
3 TO PROSPECTIVE PROPOSERS
The City of Santa Fe Springs (“City”) invites qualified firms to submit proposals in response to this Request for Proposals (“RFP”). The City will evaluate responses to this solicitation to determine qualifications. Submissions must adhere to the format and content described. Only proposals that adhere to the requirements will be considered.
The information set forth is the minimum required to qualify for consideration. The successful Proposer will be required to enter into a Professional Services Agreement based on the specifications outlined in this RFP.
DATE OF SOLICITATION
September 18, 2025
PROJECT
Grant Research, Writing, and Management Services
PROPOSAL OWNER
City of Santa Fe Springs – Department of Parks and Recreation 11710 Telegraph Road
Santa Fe Springs, CA 90670
Attn: Gustavo Hernandez, Director
Contact Phone: (562) 868 - 0511
Contact E-Mail: [email protected]
PROPOSAL CONTACT
City of Santa Fe Springs – Department of Finance
11710 Telegraph Road
Santa Fe Springs, CA 90670
Attn: Micah Herd, Procurement Manager
Contact Phone: (562) 868 - 0511
Contact E-Mail: [email protected]
If you have any questions about this RFP, please submit them via the City's PlanetBids Portal by Tuesday, October 7, 2025, at 2 PM Pacific.
Proposals must be submitted by Thursday, October 23, 2025, at 2 PM Pacific.
Prospective proposers must register their business with PlanetBids before being able to submit questions and/or proposals. To access the City's PlanetBids Portal, please go to:
https://vendors.planetbids.com/portal/65093/bo/bo-detail/133674 4 CONTENTS
I. Notice Inviting Proposals..........................................................................................................5 II. About the City of Santa Fe Springs........................................................................................5 III. Timeline .........................................................................................................................................6 IV. Scope of Work/Services............................................................................................................6 V. Proposal Submittal.....................................................................................................................9 VI. Proposal Content and Format .................................................................................................9 VII. Evaluation Criteria ....................................................................................................................11 VIII. Proposal Protests .....................................................................................................................12 IX. Execution of Agreement..........................................................................................................13 X. Insurance Requirements.........................................................................................................14 XI. Business License Requirements..........................................................................................16 XII. Use of Federal Funds...............................................................................................................17 XIII. Non-Commitment of City ........................................................................................................17 XIV. Labor Requirements.................................................................................................................17 XV. Records .......................................................................................................................................18 XVI. Use of Subcontractors.............................................................................................................18 XVII. Modifications/Changes............................................................................................................18 XVIII. Disclosure of Information.......................................................................................................18 XIX. Ex-Parte Communications......................................................................................................19 XX. General Rights of the City ......................................................................................................19 5 I. Notice Inviting Proposals
The City of Santa Fe Springs (“City”) seeks proposals from qualified individuals/contractors to provide adult softball league administration/management services.
The selected individuals/contractors will work closely with the City’s Department of Parks and Recreation to implement services. The City anticipates establishing a contract term of three (3) years and the potential for renewal based on performance and funding availability.
Prospective respondents should carefully read information related to this opportunity before submitting a proposal.
To view the complete RFP package, please visit:
https://vendors.planetbids.com/portal/65093/bo/bo-detail/133674 Prospective Proposers must register with PlanetBids before being able to view all documentation or submit a response.
Questions must be submitted by Tuesday, October 7, 2025, at 2 PM Pacific. *****QUESTIONS MUST BE SUBMITTED VIA PLANETBIDS*****
Proposals must be submitted via PlanetBids by Thursday, October 23, 2025, at 2 PM Pacific. Responses to this RFP will be evaluated to determine the most qualified Proposer. Responses must adhere to the format and content described in the RFP.
II. About the City of Santa Fe Springs
Santa Fe Springs is located in the southeast of the County of Los Angeles. Though incorporated in May 1957, the City's history dates to 1871 when Dr. James E. Fulton came to the area and discovered a sulfur spring that was later developed into a health spa. Today, the City has approximately 18,800 residents and over 3,000 businesses.
The City provides a full range of municipal services, including police and fire, street maintenance, water utilities, recreational services, public library, and cultural events.
Additionally, the City is responsible for two (2) other legally separate entities, which include the Successor Agency to the Redevelopment Agency and the Housing Successor Agency to the Housing Authority.
The City has a vision statement that affirms: "The City of Santa Fe Springs is a great place to live, work and play," with the following mission statement: "The City of Santa Fe Springs is committed to enhancing the quality of life of its residents and businesses by providing: a safe environment, a thriving business community, quality family, youth, and senior services, and sound financial management of the community's resources." 6 The guiding values are as follows:
• Personal integrity, honesty, and ethics
• Public service
• Compassion
• Responsibility, accessibility, and accountability
• Dedication
III. Timeline
• Release RFP Thursday, September 18, 2025
• Online Q&A Deadline Tuesday, October 7, 2025, at 2 PM Pacific • Deadline to Submit Proposals Thursday, October 23, 2025, at 2 PM Pacific • City Review of Submissions Late October/Early November 2025 • Interviews TBD (If Necessary)
• Notifications Sent to Proposers TBD
• Award of Contract TBD
IV. Scope of Work/Services
The City of Santa Fe Springs is soliciting proposals from qualified individuals and contractors to provide Adult Softball League Services. The successful Contractor shall provide a comprehensive, professional, and customer-focused softball program that emphasizes innovation, high-quality service, safety, and value to participants.
Contractor Responsibilities
The Contractor shall provide, at a minimum, the following services:
A. Program Management & Customer Service
1. Operate adult softball leagues that prioritize customer service, innovation, and participant satisfaction.
2. Recruit and develop teams and leagues through outreach and advertising.
3. Provide an online registration system that is user-friendly and accessible.
4. Create league schedules for regular season and playoff games.
5. Implement a classification system to ensure competitive and balanced play.
6. Conduct a pre-season manager’s meeting to review league rules, City park rules, and ordinances.
7. Provide a League Director onsite when league play is in session to serve as the main point of contact and ensure smooth operations.
8. Create and distribute press releases and marketing materials to promote the program.
9. Provide the ability to organize and conduct 1-day and 2-day tournaments in addition to regular league play.
10. Manage all communication with team managers, umpires/officials, players, and spectators, ensuring timely, professional, and accurate information dissemination.
7 B. Game Operations
1. Provide official game balls for all scheduled games.
2. Supply bases and a home plate extension at all fields where league games are played.
3. Assign and schedule Southern California Municipal Athletic Federation (SCMAF)-certified game umpires.
4. Maintain a backup umpire system to ensure coverage in the event of absence or emergencies.
5. Provide professional scorekeepers at all games.
6. Utilize computerized scoring and statistical tracking systems for accuracy and transparency.
C. Awards & Recognition
1. Provide a minimum of 15 individual awards for first-place teams and 15 individual awards for second-place teams per league.
D. Facility Preparation & Maintenance
1. Perform daily field preparation when games are scheduled, including:
Dragging fields
Watering infields
Chalking lines
All work to be conducted to industry best standards
2. Conduct periodic infield repairs to ensure safe and playable conditions.
3. (Optional) Provide laser leveling services for fields at an additional cost, with a detailed cost breakdown. Must be approved by City prior to any work commencing.
E. Compliance & Safety
1. Enforce a strict policy prohibiting alcohol and drug use by players, managers, and spectators before, during, or after games on City property.
2. Ensure compliance with all applicable City ordinances, park regulations, and public space rules.
3. The Contractor shall be responsible for maintaining a safe environment for all players, officials, and spectators. The Contractor shall:
Ensure a fully stocked First Aid kit is available onsite at all times. Provide, or have access to, an Automated External Defibrillator (AED) — strongly recommended to be onsite.
Ensure that at least one trained personnel certified in CPR/First Aid/AED is onsite during all games, practices, and league activities. Train staff to recognize medical emergencies and promptly call Emergency Services (911) when necessary.
8 Conduct background checks for all personnel and ensure they are cleared by the California Department of Justice (DOJ) before participating in any league operations.
F. League Play Locations and Hours
Park # of
Fields
Lighting
Availability League Play Days & Times
Los Nietos 2 Both fields have
lights
Friday: 5:30 p.m. – 10:00 p.m. (or closing)
Sunday: 1:00 p.m. – 10:00 p.m. (or closing)
Little Lake 4 2 fields have
lights
Friday: 5:30 p.m. – 10:00 p.m. (or closing)
Sunday: 8:00 a.m. – 10:00 p.m. (or closing)
G. Field Space & Scheduling
1. Field space is limited and shared with other City programs and uses, including youth programs, community activities, and special events.
2. The City’s designee will coordinate with the Contractor to identify No-Play Dates before league schedules are finalized.
3. The Contractor must adjust league schedules accordingly to accommodate these City priorities.
H. City Responsibilities
1. The City agrees to maintain all park facilities and fixtures in a safe and operable condition, including but not limited to:
2. Light poles, fixtures, and bulbs
3. Bleachers and spectator seating
4. Playground equipment adjacent to ballfields
5. Chain-link fencing (including dugouts, backstops, “out-of-play,” and outfield/home run fences)
6. Base anchors, home plates, and pitcher’s rubbers
7. The City reserves the right to inspect and evaluate league operations at any time to ensure compliance with the Scope of Work, City ordinances, and professional service standards.
I. Deliverables
1. Comprehensive league schedules.
2. Onsite League Director presence for all games.
3. Computerized stats and records provided to teams.
4. Pre-season meeting agenda and documentation.
5. Marketing and press release materials.
9 6. Financial reports showing gross revenue and the City’s share of registration fees.
J. Optional Services (Additional Cost to City)
1. Laser leveling of fields to industry standards
2. Additional equipment or premium services as proposed by Contractor.
V. Proposal Submittal
Please see Section VI – Proposal Content and Format for specific details regarding the information that needs to be included in your submission. Failure to provide all requested information may be considered “non-responsive” and rejected.
Responses to this RFP must be submitted electronically via the City's PlanetBids Portal by the deadline. Any responses transmitted and/or time-stamped after the deadline will not be accepted. Proposers planning to submit responses to this request must submit all documentation before the deadline to avoid technical difficulties/errors.
VI. Proposal Content and Format
Proposal Content
Proposers shall prepare a compelling, clear, and concise proposal. The City is requesting proposals which contain, at a minimum, the following information:
A. Letter of Interest - Please include a letter expressing your interest in being considered for the project. Include a statement regarding the Proposer's availability to dedicate time, personnel, and resources to this effort. Indicate the address and telephone number of the Proposer's office nearest Santa Fe Springs, as well as the office from which the project will be managed. The letter of interest must include a commitment to the availability of the Proposer and all key project staff during the planning period and a proposed schedule designed to meet the City's needs. If applicable, include the proposed working relationship with any subcontractors. An individual authorized to bind the Contractor must sign the letter.
B. Project Understanding and Summary - Please include a statement demonstrating your understanding of the City, the work to be done, and the objectives to be accomplished. Describe your general approach to completing the project successfully and the methodologies and technologies you would employ.
Describe what information you would expect the City to supply.
C. Proposed Statement of Work - Please provide a proposed Statement of Work that will be used to fulfill each requirement listed in the Scope of Work of this RFP.
Include key deliverables, milestones, and tasks. Explain what the respective roles of City staff and Proposer staff would be to complete the tasks specified in the Scope of Work. Discuss any ideas for modifying, clarifying, or improving the City's proposed scope of work.
10 D. Detailed Project Schedule: Provide a realistic and detailed project schedule identifying all tasks and deliverables to be performed, durations for each task, and overall time of completion.
E. Relevant Experience & Key Personnel - Please include information describing your experience providing similar services for public agencies. Provide a minimum of three (3) specific examples of relevant experience. At a minimum, the Proposer should provide a list of the most recent projects (i.e., completed within the last five (5) years is preferred, but samples outside of this timeframe will be accepted if relevant) for which the Proposer has performed similar services of similar size, scope, and complexity. Identify key personnel who would be assigned to provide the services described in the Proposal, and the functions to be performed by each.
Resumes may also be included in this section.
Using Attachment A – References, please provide details regarding each reference. This should include the name, contact person, address, phone number, and e-mail address of each party for whom the service was provided, as well as a description of the service performed, the dollar amount of the contract, and the date of performance. The City may contact the individual listed at its discretion.
F. Conflict of Interest Statement – The Proposer shall disclose any financial, business, or other relationship with the City that may impact the selection process.
If the Proposer has no such conflicts, a statement declaring such should be included in their submission.
G. Cost Proposal – Cost proposal should include the following:
Total All-Inclusive Not-To-Exceed Maximum Price: The cost proposal should contain all pricing information relative to performing the scope of work as described in this request and identified in the Line-Item list (See “Line-Item” tab in PlanetBids).
The total all-inclusive maximum not-to-exceed price should contain all direct and indirect costs, including all out-of-pocket expenses. Provide a budget for each significant milestone for the entire scope of services. The proposed budget should include all meetings, conference calls, site visits, and deliverables. It should also include a list of anticipated reimbursable expenses with rates charged for each.
Component Costs: Include separate schedules of all fees and expenses for each of the work tasks and deliverables described in this RFP. These schedules should include hourly rates, the number of hours anticipated for each staff level, and outof-pocket expenses such as travel and transportation, meals, communications, and duplication costs. The total of these separate schedules should be directly related to the total all-inclusive maximum price.
11 Rates for Additional Services: If it should become necessary for the City to request the successful Proposer to render additional services to either supplement services requested in this RFP or to perform any additional work as a result of the specific recommendations included in any report issued, resulting from this engagement, then such additional work shall be performed only if outlined in an addendum to the contract between the City and the Proposer. Unless otherwise noted in the proposal, any such additional work would be performed at the same rates submitted in the dollar cost bid.
Proposal Format
To facilitate the evaluation process, all responses must adhere to the following format requirements. The City strongly encourages respondents to thoroughly review their proposals prior to submission to ensure they adhere to the requirements. If the proposal is not formatted or does not include all the listed items/sections, it may be deemed nonresponsive.
Responses shall not exceed thirty (30) pages when printed on 8-½ -inch by 11-inch paper.
The thirty (30) page requirement does not include a cover letter/letter of transmittal, or any items included as additional attachments. Proposals should also include the following:
A. Title Page showing the request for proposals subject; the Proposer's name; the name, address, e-mail, and telephone number of the contact person; and the date of the proposal.
B. Table of Contents identifying the items/section listed in the “Proposal Content” section of this RFP.
C. Detailed proposal following the order set forth in the "Proposal Content" of this RFP.
VII. Evaluation Criteria
The City will establish an evaluation committee to review and rate each proposal. The proposal evaluation process will be conducted using a multi-step method, which will include the following steps:
A. Preliminary Proposal Review - The evaluation committee will review each submission to ensure adherence to the minimum/proposal format requirements.
B. Proposal Evaluation - In the second part of this process, the evaluation committee will review, and rate proposals based on the following:
1. Experience of Proposer and Project Personnel (40 points) • Experience, resources, and qualifications of the Proposer and assigned individuals to perform tasks identified in the scope of work. • Good reference checks from primary and/or secondary sources. 12 2. Proposed Approach & Work Plan (30 points)
• Proposer has a clearly defined approach, strategy, and execution plan. • The timeline meets the City’s requirements.
• Proposal clearly defines what is required from the City to ensure successful implementation.
3. Proposed fees for items/services (20 points)
• Proposed fees are reasonable for users.
• Percentage of registration dues proposed to City are reasonable.
4. Responsiveness to RFP (10 points)
• Compliance with the required format.
• Offered new/innovative services, suggestions.
City Staff will present to the City Council the ratings assigned to each proposal by the evaluation committee, together with Staff’s recommendations. The City Council exercises discretion and judgment in its award of a contract, which is a legislative act, and shall in no way be bound to follow the evaluation committee’s ratings or Staff’s recommendations.
Interviews
If necessary, the City may require top-rated proposers to participate in an interview. The City will e-mail proposers selected for the interview to schedule a date and time.
VIII. Proposal Protests
Proposal Protest Procedures (Before Proposal Opening)
A protest filed before the proposal opening must be filed in writing no later than ten (10) working days before opening. The most common types of protest that might be filed before a proposal opening include those based upon restrictive specifications or alleged improprieties in any solicitation that is apparent before the scheduled proposal opening.
When a protest is filed before a scheduled proposal opening, certain steps must be followed:
A. The protest must be submitted in writing within the specified time frame (no later than ten (10) working days prior to a proposal opening). All protests must be filed with the City’s Director of Finance for determination. Protest must be submitted to the Director of Finance by mail or e-mail within the specified time frame. Protests can be sent to:
Mail:
Julio Morales
City of Santa Fe Springs
Attn: Finance Department
11710 Telegraph Road
Santa Fe Springs, CA 90670
13 Or
E-mail:
[email protected]
B. The protest must contain factual and legal reason(s) and should recommend a proposed remedy. Nevertheless, it should be noted that the City reserves the right not to implement the proposed remedy but to offer alternative solutions where applicable.
C. Where appropriate, the City will hold an informal conference on the merits of a protest with all interested parties allowed to attend. Interested parties may include all proposers, subcontractors, or suppliers, provided they have a substantial economic interest in a portion of the RFP.
D. All potential proposers will be advised of a pending protest.
E. The City shall not open proposals prior to the resolution of the protest unless it is determined that:
• The items to be procured are urgently required;
• Delivery or performance will be unduly delayed by failure to make the award promptly; or
• Failure to make a prompt award will otherwise cause undue harm to the City.
The City will respond in writing within ten (10) business days after receipt of a properly filed protest. The Director of Finance will respond and include a response to each substantive issue raised in the protest.
After the exhaustion of administrative remedies, the protesting party will be given the City’s final decision. The Director of Finance has the authority to decide on all protests.
Proposal Protest Procedures (After Proposal Opening/Post Award) A protest filed after a proposal opening must be filed within three (3) working days after the award. The City will grant the protesting party a fair review and shall have up to ten (10) business days to review the protest and render its decision.
IX. Execution of Agreement
The resulting agreement (see attached sample Attachment B) shall be signed by the successful Proposer and returned within the required insurance within ten (10) business days after the City has provided written notice that the Consultant has been awarded.
Failure to execute the agreement and file acceptable insurance documents as provided herein shall cause, at the City's option, for annulment of the award. Please review the insurance requirements and indemnification clause in the attached sample agreement. 14 Should the successful Proposer decline to execute the agreement, the City can either reject all proposals, accept one of the other proposals, or issue a new solicitation.
X. Insurance Requirements
Any Consultant conducting services for the City of Santa Fe Springs must obtain and maintain insurance at their own expense. Insurance must be held until completion of services and formal acceptance by the City. The following insurance placed with an insurer admitted to write insurance in California or a non-admitted insurer on California’s List of Eligible Surplus Lines Insurers (LESL):
A. Commercial General Liability
Commercial General Liability (CGL) (equivalent in coverage scope to Insurance Services Office, Inc. Form CG 00 01) shall cover on an “occurrence” basis for bodily injury and property damage, including premise-operations, products-completed, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury, and advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, the limit shall be twice the required occurrence limit.
If requested, the "City of Santa Fe Springs, its officials, employees, and agents" must be separately endorsed to the policy as additional insureds on an endorsement equivalent to the Insurance Services Office, Inc. Form CG 20 10 11 85 of CG 20 26 1185.
B. Business Automobile Liability
For owned vehicles, hired, and non-owned vehicles, Insurance Services Office Form CA 00 01 covering, Code 1 (any auto), or if Consultant has not owned autos, Code 8 (hired) and 9 (non-owned) with limit no less than $1,000,000 per accident for bodily injury and property damage.
If an automobile is not necessary to perform services, the Consultant must submit a written request for a waiver of this requirement.
C. Professional Liability or Errors and Omissions
Depending on the work or services to be performed, professional liability or errors and omissions liability insurance may be required. The City will require the Consultant to provide professional liability or errors and omissions liability insurance in an amount not less than $2,000,000 per occurrence or claim. Architects' and engineers' coverage shall be endorsed to include contractual liability.
D. Workers' Compensation and Employer's Liability
15 Workers' Compensation as required by the California Labor Code and Employer's Liability in an amount not less than $1,000,000 per accident for bodily injury or disease.
E. Cyber Liability Insurance (if applicable)
With limits not less than $2,000,000 per occurrence or claim, $2,000,000 aggregate.
Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Consultant in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.
F. Technology Professional Liability Errors & Omissions (if applicable) Coverage must be appropriate to Consultant's profession and work hereunder, with limits not less than $2,000,000 per occurrence. Coverage shall be sufficiently broad to respond to the duties and obligations undertaken by Consultant shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.
The policy shall include, or be endorsed to include, property damage liability coverage for damage to, alteration of, loss of, or destruction of electronic data and/or information “property” of the City in the care, custody, or control of Consultant. If not covered under Consultant’s liability policy, such “property” coverage of City may be endorsed onto Consultant’s Cyber Liability Policy as covered property.
Required insurance documentation
A. Certificate of Insurance
The Certificate Holder must be listed as follows:
City of Santa Fe Springs
11710 Telegraph Road
Santa Fe Springs, CA 90670
Attn: Risk Management
16 B. Endorsements (if requested)
In addition to the Certificate of Insurance, the Consultant must provide the following endorsements:
1. Additional insured endorsements to the general liability and auto liability insurance policies. The "City of Santa Fe Springs, its officials, employees, and agents" must be endorsed to the Consultant's general liability policy as well as the auto liability policy as additional insureds on an endorsement equivalent to ISO forms CG 20 10 11 85 or CG 20 26 11 85.
2. Cancellation notice endorsements. Each policy must be endorsed to certify that it will not be cancelled or non-renewed by either party or reduced in coverage or limits (except by paid claims) unless the insurer has provided the City with thirty (30) days prior written notice of cancellation (ten (10) days for cancellation due to nonpayment of premium is acceptable).
3. Primary, non-contributory coverage endorsements. The general liability and professional liability (if required) policies must be endorsed to provide that each policy shall apply on a primary, non-contributing basis with any insurance or self-insurance, primary or excess, maintained by or available to the City or its officials, employees and agents.
C. Waiver and Modifications of the Insurance Requirements The City has the authority to modify these insurance requirements at any time at its discretion.
In general, any contract deemed sole source, professional/professional services, involve the disclosure of proprietary information, and/or a public works project, may require revisions to the City's standard insurance requirements. Any revisions to the insurance requirements will be identified within the associated service contract terms and conditions.
Consultants may request a waiver or modification of these insurance requirements.
Waiver or modification requests must be submitted in writing. The request should state the specific insurance requirement that is being considered for waiver or modification and provide a brief explanation for the request. Requests will be reviewed on a case-by-case basis, and the decision will ultimately depend on the scope of services. The final decision to approve or deny a request will be at the City's legal authority or an authorized designee's discretion.
XI. Business License Requirements
Consultants that conduct business within city limits may be required to obtain City of Santa Fe Springs business license if selected. The business license must be acquired before commencing any work. Additional information regarding the City's Business License program may be obtained by visiting the City's website at:
17 https://www.santafesprings.org/business/opening_a_business/new_application.php Or by calling the City of Santa Fe Springs Business Support Center at (562) 264 - 5219.
XII. Use of Federal Funds
The City may elect to use funding from Federal sources for a portion of or all expenses related to this project. The United States Federal Government requires purchases of items and services to meet specific standards when using Federal funds, including grants, cooperative agreements, contracts, and Federal funds "passed-through" to the City from a non-Federal entity (i.e., sub-recipient agreements). These requirements are codified under the Code of Federal Regulation's (CFR) Title 2, Subtitle A, Chapter II, Part 200 (also referred to as "2 CFR 200" or "Uniform Guidance") and the Federal Acquisition Regulations (FAR), as applicable.
The following standards apply to all purchases of items and services using Federal funds:
• Transactions shall be conducted lawfully and ethically. • Unnecessary/duplicative purchases are not permitted.
• Utilizing a vendor or supplier on the U.S. Federal Government's Debarred and Suspended List (available at SAM.gov) is prohibited.
• All individuals involved in the expenditure of federal monies must avoid any actual or apparent conflict of interest.
• Procurement transactions must be conducted in a manner providing full and open competition.
• Opportunities should be provided to minority businesses, women's business enterprises, and labor surplus area firms when possible. • Contracts and purchase orders should include the contract provisions required by 2 CFR 200 Appendix A.
• Purchases of goods and services must include documentation detailing the procurement history.
XIII. Non-Commitment of City
While the City intends to select a Consultant through this process, this intention is subject to change at any time during the process. The City does not commit to awarding an agreement, paying any costs incurred in preparing the proposal for this request, and/or procuring or contracting any items or services.
XIV. Labor Requirements
A. Background: All personnel engaged in the performance of this work shall be employees of the Consultant and, as such, shall be warranted to possess sufficient experience and reliability to perform this work.
B. Health: All personnel engaged in the performance of this work shall be in good health and free of contagious diseases. The Consultant shall not allow any 18 person(s) under the influence of alcohol or drugs on the premises or in the building.
Neither shall the Consultant allow the use of or presence of alcohol or drugs on the premises or in the building.
C. Non-Discrimination: The Consultant shall not engage in discrimination in the employment of persons because of race, color, national origin, ancestry, mental/physical disabilities, sex, or religion of such persons.
D. Conduct: No person(s) shall be employed for this work that is found to be incompetent, disorderly, and troublesome, under the influence of alcohol and drugs, which fails or otherwise refuses to perform the work properly and acceptably or is otherwise objectionable. Any person found to be objectionable shall be discharged immediately and not re-employed for this work.
E. Age: The Consultant will only hire individuals who are of legal age to work.
XV. Records
The Consultant agrees to permit the City Manager or designee access to records, reports, files, and other papers or property of the Consultant to audit any performance aspect under this agreement.
XVI. Use of Subcontractors
The Consultant shall be responsible for all work performed under the final agreement and shall keep all work under their control. No portion of the work may be subcontracted without the prior written consent of the City. All subcontractors used on this work shall be 18 and be under the direct supervision of the Consultant and shall be considered as their employees. Any approved subcontractors must provide insurance indemnifying the City with limits at or exceeding the limits of the primary's insurance.
XVII. Modifications/Changes
Changes in the areas serviced and/or specifications may be necessary during the agreement term. Changes in the agreement requirements and corresponding changes in compensation may be implemented upon mutual understanding between the City and the Consultant. These changes will be processed by the City Manager.
XVIII. Disclosure of Information
A. The Consultant agrees that it will not, during or after the term of the agreement, disclose any proprietary information or confidential business information of the City, including but not limited to its costs, charges, operating procedures, or methods of doing business to any person, Consultant, corporation, association, or other entity or the general public for any reason or purpose whatsoever, without the prior written consent of the City. Such confidential or proprietary information received by the Consultant shall be used exclusively in connection with the performance of services.
19 B. The Consultant shall not issue or release for publication any articles, advertising, or publicity matters relating to the services performed by the Consultant hereunder or mentioning or implying the name of the City or its respective personnel without the prior written consent of the City.
XIX. Ex-Parte Communications
Consultants and their representatives should not engage in unauthorized communications with elected officials, officers, employees, or agents of the City about this RFP. This requirement also includes any evaluation panel member, except for designated RFP facilitators. This requirement remains in effect until after award notifications have been made.
This restriction does not prohibit consultants and their representatives from making oral statements or presentations to City representatives during a scheduled public meeting.
XX. General Rights of the City
At its discretion, the City reserves the right to:
A. Reject any and/or all proposals for no reason or any reason including, but not limited to, the following:
1. The proposal is incomplete, non-responsive, obscure, irregular, or lacking necessary detail and specificity.
2. The Proposer, in the sole judgment of the City, lacks the qualifications, experience, and/or responsibility necessary to provide the services.
3. The Proposer failed or neglected to complete and submit any information within the time specified by the City and as may be otherwise required herein.
B. Reject any proposal that, in the opinion of the City, is so unbalanced in comparison to other proposals received and/or to the City’s internal estimates that it does not accurately reflect the cost to perform;
C. Accept all or any part of a proposal;
D. Make multiple awards;
E. Cancel the entire RFP;
F. Issue subsequent RFPs; or
G. Waive any errors or informalities in any proposal to the extent law permits
PLEASE REVIEW
Attachment A – References
Attachment B – Sample PSA
20 ITEM # 20
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Maricela Balderas, Director of Community Services
SUBJECT: SIRSI CORPORATION AGREEMENT FOR INTEGRATED LIBRARY
SYSTEMS SOFTWARE
DATE: September 16, 2025
RECOMMENDATION:
It is recommended that the City Council:
1) Authorize the execution of a service agreement with Sirsi Corporation DBA SirsiDynix (SirsiDynix) in the amount of $145,206; and
2) Take such additional, related action that may be desirable.
FISCAL IMPACT
The total cost for the SirsiDynix five-year service agreement is $145,206, allocated annually as follows:
Year Total
Year 1 $ 27,143
Year 2 $ 27,859
Year 3 $ 28,927
Year 4 $ 30,057
Year 5 $ 31,220
This agreement secures predictable annual increases that are well below the prior trend of $2,000–$3,000 per year increases. Based on historical invoices, the City is projected to save at least $8,000 over the life of the agreement compared to the original pricing structure. Funds are included in the Fiscal Year 2025–26 budget and will continue to be CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 16, 2025
SIRSI CORPORATION AGREEMENT FOR INTEGRATED LIBRARY SYSTEMS
SOFTWARE
budgeted annually in account number 10105699-542050 (General Fund—Community Services—Library & Cultural Services Administration—Contract Services).
BACKGROUND
The City has relied on SirsiDynix as its Integrated Library System (ILS) provider since 2012, making this a trusted and proven partnership for over a decade. Until 2023, the City paid annually based on invoices without a formal long-term agreement. Invoices steadily increased from $24,770 in 2019 to $30,914 in 2023. To control these rising costs, the City entered into a five-year agreement, in October 2023, that secured lower first-year pricing and modest annual adjustments, ensuring long-term savings while maintaining uninterrupted library services.
SirsiDynix is recognized as a leading provider of cataloging and database management systems for public libraries. The ILS serves as the backbone of the Library’s operations by:
• Managing cataloging and circulation of materials
• Providing patrons with searchable access to titles, authors, subjects, and digital content
• Creating and maintaining unique patron IDs and library cards for efficient checkouts
• Tracking due dates, fines, and patron communications
• Supporting integration with e-books, periodicals, and other online resources • Generating reports that assist staff in decision-making and collection management This system is critical to daily operations, ensuring that Library staff can efficiently manage materials and that patrons have reliable, user-friendly access to library resources.
DISCUSSION
SirsiDynix has consistently demonstrated strong performance and reliability, making it the most practical and cost-effective option for the City. The five-year agreement not only ensures long-term savings but also provides enhancements that expand the Library’s capabilities. Key benefits include:
• Cost efficiency through bundled services and an unlimited licensing model, which reduces future expenses for third-party integrations.
• A modernized user interface that improves the patron experience with expanded title details, summaries, and recommendations.
• Training, consultation, and customer support to help staff take full advantage of the system’s features and ensure smooth integration of upgrades.
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 16, 2025
SIRSI CORPORATION AGREEMENT FOR INTEGRATED LIBRARY SYSTEMS
SOFTWARE
ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
Under Santa Fe Springs Municipal Code Chapter 34.18(A)(1), competitive bidding is not required for professional and specialized services, including technology solutions.
Because SirsiDynix provides a proprietary system already in use by the Library, this agreement qualifies for that exception. In addition, entering into a competitive bidding process would not provide economic benefit, as transitioning to another system would create additional costs for migration, staff retraining, and potential service disruptions.
Continuing with SirsiDynix allows the City to maintain stability, predictability, and highquality service while securing significant cost savings.
Therefore, staff is requesting retroactive approval of this agreement to ensure compliance with the City’s purchasing requirements.
SUMMARY/NEXT STEPS
The City has partnered with SirsiDynix since 2012 to provide its Integrated Library System, the backbone of cataloging, circulation, and digital resource management. The five-year agreement represents both a continuation of this proven service and a financial benefit, saving the City money compared to projected costs under the previous annual renewal model. In addition to stabilizing expenses, the agreement provides for modern upgrades, enhanced support, and greater efficiency. For these reasons, staff recommends approval of the agreement with SirsiDynix in the amount of $145,206.
ATTACHMENT(S):
A. SirsiDynix Agreement
DocuSign Envelope ID: BB4E76D8-75A2-42D3-BF88-43CB027AB0FE DocuSign Envelope ID: BB4E76D8-75A2-42D3-BF88-43CB027AB0FE DocuSign Envelope ID: BB4E76D8-75A2-42D3-BF88-43CB027AB0FE DocuSign Envelope ID: BB4E76D8-75A2-42D3-BF88-43CB027AB0FE DocuSign Envelope ID: BB4E76D8-75A2-42D3-BF88-43CB027AB0FE DocuSign Envelope ID: BB4E76D8-75A2-42D3-BF88-43CB027AB0FE General Counsel/Secretary
Scott Worthington
Oct-26-2023 | 14:29 MDT
DocuSign Envelope ID: BB4E76D8-75A2-42D3-BF88-43CB027AB0FE DocuSign Envelope ID: BB4E76D8-75A2-42D3-BF88-43CB027AB0FE DocuSign Envelope ID: BB4E76D8-75A2-42D3-BF88-43CB027AB0FE DocuSign Envelope ID: BB4E76D8-75A2-42D3-BF88-43CB027AB0FE DocuSign Envelope ID: BB4E76D8-75A2-42D3-BF88-43CB027AB0FE DocuSign Envelope ID: BB4E76D8-75A2-42D3-BF88-43CB027AB0FE DocuSign Envelope ID: BB4E76D8-75A2-42D3-BF88-43CB027AB0FE DocuSign Envelope ID: BB4E76D8-75A2-42D3-BF88-43CB027AB0FE DocuSign Envelope ID: BB4E76D8-75A2-42D3-BF88-43CB027AB0FE DocuSign Envelope ID: BB4E76D8-75A2-42D3-BF88-43CB027AB0FE Oct-26-2023 | 14:29 MDT
Scott Worthington
General Counsel/Secretary
ITEM # 21
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Debbie Ford, Human Resources Manager
SUBJECT: SIDE LETTER #3 (UNIFORM ALLOWANCE) TO THE 2024-2027
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF
SANTA FE SPRINGS AND THE SANTA FE SPRINGS FIREFIGHTERS
ASSOCIATION
DATE: September 16, 2025
RECOMMENDATION:
It is recommended that the City Council:
1) Approve side letter #3 (Uniform Allowance) to the 2024-2027 Memorandum of Understanding between the City of Santa Fe Springs and the Santa Fe Springs Firefighters Association.
FISCAL IMPACT
N/A
BACKGROUND
The California Public Agency Retirement System (CalPERS) initiated a regular audit regarding MOU language for uniform allowance for safety personnel. In order to ensure compliance updates of CalPERS standards, staff met with representatives from CalPERS to discuss and identify preferable language that would bring these items into full compliance with CalPERS regulations. Staff also engaged in the meet and confer process with the Santa Fe Springs Firefighters Association. Based on a review and recommendations from all parties, there are revisions being made to the following item:
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 16, 2025 SIDE LETTER #3 (UNIFORM ALLOWANCE) TO THE 2024-2027 MOU BETWEEN THE
CITY AND THE SANTA FE SPRINGS FIREFIGHTERS ASSOCIATION
ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
Uniform Allowance: The uniform allowance has been modified to meet the updated standards and requirements provided by CalPERS. This revision ensures that the uniform allowance is structured in a way that is clearly defined and consistently applied, preventing any ambiguity regarding its impact on retirement benefits.
Revised language dictates specific allowance, uniform types and maintenance.
ANALYSIS
N/A
ENVIRONMENTAL
N/A
DISCUSSION
City staff met with representatives from CalPERS and received guidance on recommended MOU language. City staff also engaged in the met and confer process with the Santa Fe Springs Firefighters Association and both parties agreed to the modifications to meet the updated standards and requirements set forth by CalPERS.
It is anticipated that this revised sections of the MOU will provide greater clarity and ensure continued compliance with CalPERS updated standards.
SUMMARY/NEXT STEPS
Staff recommends that the City Council approve side letter #3.
Upon approval, the Human Resources Office and Payroll will apply changes and report appropriate uniform allowance amounts to CalPERS.
ATTACHMENT(S):
A. Side Letter #3 to the 2024-2027 Memorandum of Understanding between The City of Santa Fe Springs and The Santa Fe Springs Firefighters Association SIDE LETTER #3 TO THE 2024-2027
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF SANTA FE SPRINGS AND
THE SANTA FE SPRINGS FIREFIGHTERS ASSOCIATION
UNIFORM ALLOWANCE
This document shall serve as Side Letter No. 3 modifying the 2024-2027 Memorandum of Understanding between the City of Santa Fe Springs (“City”) and the Santa Fe Springs Firefighters Association (“Association”), in the following manner:
Based on recommendations from CalPERS, the parties have agreed to the following modifications:
Uniform Allowance
Employees in positions or classifications required to wear uniforms during working hours shall receive a uniform allowance not to exceed the following per fiscal year:
• Environmental and Chief Officers Unit - $1,675.00
Qty. Uniform Type Frequency
1 Class A Uniform Time of hire, as needed
(adjustments)
5 Shirts (Nomex) Fiscal Year
3 Pants (Nomex) Fiscal Year
• Fire Safety Unit - $1,350.00
Qty. Uniform Type Frequency
1 Class A Uniform Time of hire, as needed
(adjustments)
3 Shirts (Nomex) Fiscal Year
3 Pants (Nomex) Fiscal Year
The allowance will cover the purchase and maintenance of required uniforms that are a ready substitute for personal attire the employee would otherwise have to acquire and maintain. This not to exceed compensation will be reported to CalPERS at the end of each fiscal year in which the items are purchased. The uniform allowance is considered reportable to CalPERS for employees in classic retirement tiers but is not reported for Public Employees’ Pension Reform Act (PEPRA) members.
The not to exceed allowance may be reviewed at time of negotiations to address escalating costs.
This Side Letter Agreement is entered into this 16th day of September 2025. _______________________________ ___________________________ William K. Rounds, Mayor Michael Palacios, President
City of Santa Fe Springs SFS Firefighters Association
ITEM # 22
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Julio Morales, Director of Finance
SUBJECT: REVISE SENIOR DISCOUNT REQUIREMENTS FOR WATER UTILITY DATE: September 16, 2025
RECOMMENDATION:
It is recommended that the City Council:
1) Revise Senior Discount Requirements to all Heads of Household 65 years or older; and
2) Take such additional, related, action that may be desirable.
FISCAL IMPACT
There are currently 179 residential customers that are eligible for a senior discount. If we assume 18 CCFs water consumption every 2 months, the maximum Senior Discount is (18 CCFs x $3.25 per CCFs x 25%) $14.63 per cycle or $87.75 per year per household.
This amounts to $15,707 per year in aggregate.
US Census data estimates that there are 526 households headed by individuals 65 or older. If the Senior Discount were applied to all heads of household 65 or older, the total amount of subsidy would increase by $30,449 to $46,156 per year (18 CCFs x $3.25 per CCFs x .25% x 526)
BACKGROUND
On July 26, 2003, the City Council approved establishing a senior discount equal to 15% for 1,800 cubic feet of water under Resolution No. 6875.
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 16, 2025
REVISE SENIOR DISCOUNT REQUIREMENTS FOR WATER UTILITY
ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
To be eligible:
• Primary residence
• Bill in name of applicant
• 60 years old
• Gross Annual Income must be less than 175% of Federal Poverty Guidelines The Senior Discount was revised on May 20, 2020 (Resolution No. 9673) to increase from 15% to 25% for the first 900 centum cubic feet (CCF) per month of water used. The discount does not include the fixed meter charge.
Residents must go to the GVNC to verify eligibility. Staff at the GVNC has been utilizing Covered California income limits to verify eligibility for seniors age 65 and over. Therefore, we have not been following the actual language in the resolution, in practice. City staff recommends changing the Senior Discount requirements so they are easier to understand and faster/easier to verify (i.e., will no longer require annual verification).
DISCUSSION
It is recommended that City Council revise the Senior Discount to apply to all Heads of Households 65 years or older, which should be applied to water consumption only (i.e., not the fixed water charge). Verification can be done with a drivers license (to verify age) and a tax statement/mortgage or lease agreement to verify address and head of household.
SUMMARY/NEXT STEPS
The Water Utility Department will implement new Senior Discount requirements on the next water bill.
ATTACHMENT(S):
None