Agenda
09.16.2025 CITY COUNCIL AGENDA.PDF
Meeting Materials
SEPTEMBER 16, 2025, MEETING VIDEO
09.16.2025 AGENDA PACKET.PDF
1. Documents:
2. Documents:
CITY OF SANTA FE SPRINGS
MEETINGS OF THE PUBLIC FINANCING AUTHORITY,
WATER UTILITY AUTHORITY, HOUSING SUCCESSOR,
SUCCESSOR AGENCY, AND CITY COUNCIL
AGENDA
TUESDAY, SEPTEMBER 16, 2025
AT 5:00 P.M.
CITY HALL COUNCIL CHAMBERS
11710 TELEGRAPH ROAD
SANTA FE SPRINGS, CA 90670
CITY COUNCIL
William K. Rounds, Mayor
Joe Angel Zamora, Mayor Pro Tem
Annette Rodriguez, Councilmember
Juanita Martin, Councilmember
John M. Mora, Councilmember
CITY MANAGER CITY ATTORNEY
René Bobadilla, P.E. Rick Olivarez
CITY STAFF
Assistant City Manager Nicholas Razo
Fire Chief Chad Van Meeteren
Police Chief Aviv Bar
Director of Community Development Cuong Nguyen
Director of Community Services Maricela Balderas
Director of Finance Julio Morales
Director of Parks & Recreation Gus Hernandez
Director of Police Services Arlene Salazar
Director of Public Works James Enriquez
City Clerk Fernando N. Muñoz
September 16, 2025: City Council Meeting Page 2 of 9
NOTICES
This City Council Meeting (“Council”) will be held in person and will meet at City Hall – City Council Chambers, 11710 E. Telegraph Road, Santa Fe Springs, California. The meeting will be live streamed on the City’s YouTube Channel and can be accessed on the City’s website via the following link:
https://santafesprings.gov/city_council/city_council_meetings/index.php Americans with Disabilities Act: In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s Office. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
SB 1439: Effective January 1, 2025, City Council Members are subject to SB 1439 and cannot participate in certain decisions for a year after accepting campaign contributions of more than $500 from an interested person. The Council Member would need to disclose the donation and abstain from voting.
Public Comments: The public is encouraged to address City Council on any matter listed on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council on the day of the meeting, please fill out a speaker card provided at the door and submit it to City Clerk staff. You may also submit comments in writing by sending them to the City Clerk's Office at [email protected]. All written comments received by 12:00 p.m. the day of the City Council Meeting will be distributed to the City Council and made a part of the official record of the meeting. Written comments will not be read at the meeting, only the name of the person submitting the comment will be announced. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
Council Meeting Start Times: If there is a closed session or study session scheduled on the agenda, the regular meeting shall be scheduled to start at 5:00 p.m. and open session shall start at 6:00 p.m. If there is no closed session or study session scheduled on the agenda, the regular meeting shall be scheduled to start at 6:00 p.m.
Please Note: Staff reports and supplemental attachments are available for inspection online and at the office of the City Clerk in City Hall, during regular business hours 7:30 a.m. – 5:30 p.m., Monday – Thursday. Telephone: (562) 868-0511.
September 16, 2025: City Council Meeting Page 3 of 9
CALL TO ORDER
ROLL CALL
PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, the general public may address the City Council on closed session items only.
Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the City Council.
1. CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL
(Pursuant to Government Code Section 54956.9(d)(1) – Existing Litigation) People of the State of California v. Purdue Pharma L.P. et al. (Case No. 19STCV19045)
CLOSED SESSION REPORT
REGULAR SESSION – BEGINNING AT 6:00 P.M.
INVOCATION
PLEDGE OF ALLEGIANCE
INTRODUCTIONS
PRESENTATIONS
2. PROCLAMATION – WALK TO SCHOOL DAY (COMMUNITY SERVICES)
3. THE BEST OF SFS (COMMUNITY SERVICES)
4. HERITAGE ARTS ADVISORY COMMITTEE ANNUAL REPORT ON PROJECTS
AND ACCOMPLISHMENTS (COMMUNITY SERVICES)
CHANGES TO AGENDA
PUBLIC COMMENTS ON NON-AGENDA & NON-PUBLIC HEARING AGENDA ITEMS At this time, the general public may address the City Council on both non-agenda and nonpublic hearing agenda items. Comments relating to public hearing items will be heard during the public hearing. Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the City Council.
STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
September 16, 2025: City Council Meeting Page 4 of 9
PUBLIC HEARING
5. RESOLUTION NO. 9972 – APPROVAL OF PROGRAMS/PROJECTS PROPOSED FOR FUNDING DURING FISCAL YEAR 2025/2026 UNDER THE CITY’S
COMMUNITY DEVELOPMENT GRANT (CDBG) COOPERATION AGREEMENT
WITH THE COUNTY OF LOS ANGELES (CITY MANAGER)
RECOMMENDATION: It is recommended that the City Council:
1) Open the Public Hearing; and
2) Receive any comments from the public wishing to speak on this matter and thereafter close the Public Hearing; and
3) Approve the acceptance of CDBG funds as described in the body of this report; and
4) Adopt Resolution No. 9972 (Attachment “A”) approving the City’s proposed FY 2025-26 CDBG program/projects and budgets under the Urban County Community Development Block Grant (CDBG) Program administered by the Los Angeles County Development Authority (LACDA).
5) Authorize the City Manager, or designee, to execute all documents necessary to implement the approved activities pursuant to the CDBG Cooperation Agreement with the County of Los Angeles.
6) Take such additional, related action that may be desirable.
6. ORDINANCE NO. 1162 – AMEND SECTIONS 155.003 (DEFINITIONS), 155.383 (DEFINITIONS), 155.384 (BILLBOARDS), AND 155.519 (INTERSTATE 605 CORRIDOR ELECTRONIC BILLBOARD SIGN PROGRAM) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING), OF THE SANTA FE SPRINGS
MUNICIPAL CODE AND DETERMINATION THAT THE PROJECT IS EXEMPT
FROM CEQA (COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Open the Public Hearing; and
2) Receive any comments from the public wishing to speak on this matter and thereafter close the Public Hearing; and
3) Find and determine that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3); and
4) Find and determine that the proposed Zoning Code Amendment is consistent with September 16, 2025: City Council Meeting Page 5 of 9
the goals, policies, and programs of the City’s General Plan; and 5) Introduce by title only and waive further reading of Ordinance No. 1162:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS AMENDING SECTIONS 155.003 (DEFINITIONS), 155.383 (DEFINITIONS), 155.384 (BILLBOARDS) AND 155.519 (INTERSTATE 605 CORRIDOR ELECTRONIC BILLBOARD SIGN PROGRAM) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING), OF THE SANTA FE SPRINGS MUNICIPAL CODE; and
6) Take such additional, related, action that may be desirable.
OLD BUSINESS – NONE
REGULAR BUSINESS – NONE
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a Councilmember wishes to discuss should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.
PUBLIC FINANCING AUTHORITY
7. MINUTES OF THE AUGUST 19, 2025 PUBLIC FINANCING AUTHORITY
MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Approve the minutes as submitted.
8. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED
THROUGH THE CITY OF SANTA FE SPRINGS PUBLIC FINANCING AUTHORITY (PFA) (FINANCE)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Receive and file the report.
WATER UTILITY AUTHORITY
9. MINUTES OF THE AUGUST 19, 2025 WATER UTILITY AUTHORITY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Approve the minutes as submitted.
September 16, 2025: City Council Meeting Page 6 of 9
10. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED
THROUGH THE CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY (WUA) (FINANCE)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Receive and file the report.
HOUSING SUCCESSOR
11. MINUTES OF THE AUGUST 19, 2025 HOUSING SUCCESSOR MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Housing Successor:
1) Approve the minutes as submitted.
SUCCESSOR AGENCY
12. MINUTES OF THE AUGUST 19, 2025 SUCCESSOR AGENCY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Successor Agency:
1) Approve the minutes as submitted.
CITY COUNCIL
13. MINUTES OF THE AUGUST 19, 2025 CITY COUNCIL MEETINGS (CITY CLERK) RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.
14. ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF TOWN CENTER PLAZA IMPROVEMENT PROJECT – AWARD OF CONTRACT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve adding the Town Center Plaza Improvement Project to the Capital Improvement Program; and
2) Award Task Order No. 9 to JMDiaz, Inc. of City of Industry, California in the amount of $715,000 for the design of the Town Center Plaza Improvement Project and authorize the City Manager to execute the task order; and September 16, 2025: City Council Meeting Page 7 of 9
3) Appropriate $715,000 from Capital Improvement Reserve Fund to the subject project; and
4) Take such additional related action that may be desirable.
15. AQUATIC CENTER IMPROVEMENT PROJECT (PHASE 1B) – AWARD OF
CONTRACT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Award a construction contract to the apparent low bidder PCN3, Inc. of Los Alamitos, California in the amount of $9,506,000 for the construction of the Aquatic Center Improvement Project (Phase 1B) and authorize the City Manager to execute the agreement; and
2) Authorize the City Manager to execute Task Order No. 115 to Southstar | DCCM in the amount of $998,621 for Project Management, Construction Management, Construction Inspection and Public Outreach Services for the project; and 3) Appropriate $3,465,500 from the Utility Users Tax (UUT) Fund to Project Account No. PW220014 for the Aquatic Center Improvement Project (Phase 1B); and 4) Transfer $380,000 from the Aquatic Center Improvements – Replaster Pools Project (Account No. PW220015) Utility Users Tax (UUT) Fund to the Aquatic Center Improvement Project – Phase 1B (Account No. PW220014); and 5) Transfer $282,000 from Aquatic Center Improvements – Surge Pit, Vault and Pump Replacement Project (Account No. PW220016) Utility Users Tax (UUT) Fund to the Aquatic Center Improvements Project – Phase 1B (Account No.
PW220014); and
6) Take such additional, related action that may be desirable.
16. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH CBRE, INC.
ON-CALL CITY-WIDE REAL ESTATE SERVICES (COMMUNITY DEVELOPMENT) RECOMMENDATION: It is recommended that the City Council:
1) Approve the Professional Service Agreement (PSA) between the City of Santa Fe Springs and CBRE, Inc.; and
2) Authorize the City Manager to execute the agreement and serve as the City’s representative under the agreement; and
3) Determine that the action is categorically exempt under the California Environmental Quality Act (CEQA); and
September 16, 2025: City Council Meeting Page 8 of 9
4) Take such additional, related action that may be desirable.
17. INTRODUCTION OF ORDINANCE NO. 1163 – AMENDING SECTION 30.21 (CONDUCT OF MEETINGS) OF TITLE III (ADMINISTRATION) AND SECTION 130.04 (UNLAWFUL CONDUCT WITHIN PUBLIC PARK) OF TITLE XIII (GENERAL OFFENSES) OF THE SANTA FE SPRINGS MUNICIPAL CODE TO
SUPPORT THE SAFE AND EFFECTIVE USE OF PUBLIC SPACES INCLUDING
PARKS, FACILITIES, AND PUBLIC MEETINGS (PARKS AND RECREATION) RECOMMENDATION: It is recommended that the City Council:
1) Find and determine that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3); and
2) Introduce by title only and waive further reading of Ordinance No. 1163:
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS MUNICIPAL CODE AMENDING SECTION 3021 (CONDUCT OF MEETINGS) OF TITLE III (ADMINISTRATION), AND SECTION 130.04 (UNLAWFUL CONDUCT WITHIN
PUBLIC PARK) OF TITLE XIII (GENERAL OFFENSES) TO SUPPORT THE
SAFE AND EFFECTIVE USE OF PUBLIC SPACES INCLUDING PARKS, FACILITIES, AND PUBLIC MEETINGS; and
3) Take such additional, related, action that may be desirable.
18. APPROVAL FOR THE PURCHASE OF CHRISTMAS DECORATIONS
(PARKS AND RECREATION)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the purchase of Christmas décor from St. Nick’s Commercial Design and Decor in the amount not to exceed $91,752.38; and
2) Authorize the City Manager to execute the purchase agreement with the selected vendor; and
3) Take such additional, related action that may be desirable.
19. AUTHORIZATION TO ADVERTISE REQUEST FOR PROPOSAL FOR ADULT
SOFTBALL LEAGUE SERVICES (PARKS AND RECREATION)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize staff to advertise a Request for Proposal (RFP) for Adult Softball League Services; and
2) Take such additional, related action that may be desirable.
September 16, 2025: City Council Meeting Page 9 of 9
20. SIRSI CORPORATION AGREEMENT FOR INTEGRATED LIBRARY SYSTEMS
SOFTWARE (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the execution of a service agreement with Sirsi Corporation DBA SirsiDynix (SirsiDynix) in the amount of $145,206; and
2) Take such additional, related action that may be desirable.
21. SIDE LETTER #3 (UNIFORM ALLOWANCE) TO THE 2024-2027 MEMORANDUM
OF UNDERSTANDING BETWEEN THE CITY OF SANTA FE SPRINGS AND THE
SANTA FE SPRINGS FIREFIGHTERS ASSOCIATION (HUMAN RESOURCES) RECOMMENDATION: It is recommended that the City Council:
1) Approve side letter #3 (Uniform Allowance) to the 2024-2027 Memorandum of Understanding between the City of Santa Fe Springs and the Santa Fe Springs Firefighters Association.
22. REVISE SENIOR DISCOUNT REQUIREMENTS FOR WATER UTILITY (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Revise Senior Discount Requirements to all Heads of Household 65 years or older; and
2) Take such additional, related, action that may be desirable.
APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS
COUNCIL COMMENTS/AB1234 COUNCIL CONFERENCE REPORTING
Council member announcements; requests for future agenda items; conference/meetings reports. Members of the City Council will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).
ADJOURNMENT
I, Fernando N. Muñoz, City Clerk for the City of Santa Fe Springs hereby certify that a copy of this agenda has been posted no less than 72 hours at the following locations; City’s website at www.santafesprings.gov; Santa Fe Springs City Hall, 11710 Telegraph Road; Santa Fe Springs City Library, 11700 Telegraph Road; and the Town Center Plaza (Kiosk), 11740 Telegraph Road.
CITY OF SANTA FE SPRINGS
MEETINGS OF THE PUBLIC FINANCING AUTHORITY,
WATER UTILITY AUTHORITY, HOUSING SUCCESSOR,
SUCCESSOR AGENCY, AND CITY COUNCIL
AGENDA
TUESDAY, SEPTEMBER 16, 2025
AT 5:00 P.M.
CITY HALL COUNCIL CHAMBERS
11710 TELEGRAPH ROAD
SANTA FE SPRINGS, CA 90670
CITY COUNCIL
William K. Rounds, Mayor
Joe Angel Zamora, Mayor Pro Tem
Annette Rodriguez, Councilmember
Juanita Martin, Councilmember
John M. Mora, Councilmember
CITY MANAGER CITY ATTORNEY
René Bobadilla, P.E. Rick Olivarez
CITY STAFF
Assistant City Manager Nicholas Razo
Fire Chief Chad Van Meeteren
Police Chief Aviv Bar
Director of Community Development Cuong Nguyen
Director of Community Services Maricela Balderas
Director of Finance Julio Morales
Director of Parks & Recreation Gus Hernandez
Director of Police Services Arlene Salazar
Director of Public Works James Enriquez
City Clerk Fernando N. Muñoz
September 16, 2025: City Council Meeting Page 2 of 9
NOTICES
This City Council Meeting (“Council”) will be held in person and will meet at City Hall – City Council Chambers, 11710 E. Telegraph Road, Santa Fe Springs, California. The meeting will be live streamed on the City’s YouTube Channel and can be accessed on the City’s website via the following link:
https://santafesprings.gov/city_council/city_council_meetings/index.php Americans with Disabilities Act: In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s Office. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
SB 1439: Effective January 1, 2025, City Council Members are subject to SB 1439 and cannot participate in certain decisions for a year after accepting campaign contributions of more than $500 from an interested person. The Council Member would need to disclose the donation and abstain from voting.
Public Comments: The public is encouraged to address City Council on any matter listed on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council on the day of the meeting, please fill out a speaker card provided at the door and submit it to City Clerk staff. You may also submit comments in writing by sending them to the City Clerk's Office at [email protected]. All written comments received by 12:00 p.m. the day of the City Council Meeting will be distributed to the City Council and made a part of the official record of the meeting. Written comments will not be read at the meeting, only the name of the person submitting the comment will be announced. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
Council Meeting Start Times: If there is a closed session or study session scheduled on the agenda, the regular meeting shall be scheduled to start at 5:00 p.m. and open session shall start at 6:00 p.m. If there is no closed session or study session scheduled on the agenda, the regular meeting shall be scheduled to start at 6:00 p.m.
Please Note: Staff reports and supplemental attachments are available for inspection online and at the office of the City Clerk in City Hall, during regular business hours 7:30 a.m. – 5:30 p.m., Monday – Thursday. Telephone: (562) 868-0511.
September 16, 2025: City Council Meeting Page 3 of 9
CALL TO ORDER
ROLL CALL
PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, the general public may address the City Council on closed session items only.
Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the City Council.
1. CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL
(Pursuant to Government Code Section 54956.9(d)(1) – Existing Litigation) People of the State of California v. Purdue Pharma L.P. et al. (Case No. 19STCV19045)
CLOSED SESSION REPORT
REGULAR SESSION – BEGINNING AT 6:00 P.M.
INVOCATION
PLEDGE OF ALLEGIANCE
INTRODUCTIONS
PRESENTATIONS
2. PROCLAMATION – WALK TO SCHOOL DAY (COMMUNITY SERVICES)
3. THE BEST OF SFS (COMMUNITY SERVICES)
4. HERITAGE ARTS ADVISORY COMMITTEE ANNUAL REPORT ON PROJECTS
AND ACCOMPLISHMENTS (COMMUNITY SERVICES)
CHANGES TO AGENDA
PUBLIC COMMENTS ON NON-AGENDA & NON-PUBLIC HEARING AGENDA ITEMS At this time, the general public may address the City Council on both non-agenda and nonpublic hearing agenda items. Comments relating to public hearing items will be heard during the public hearing. Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the City Council.
STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
September 16, 2025: City Council Meeting Page 4 of 9
PUBLIC HEARING
5. RESOLUTION NO. 9972 – APPROVAL OF PROGRAMS/PROJECTS PROPOSED FOR FUNDING DURING FISCAL YEAR 2025/2026 UNDER THE CITY’S
COMMUNITY DEVELOPMENT GRANT (CDBG) COOPERATION AGREEMENT
WITH THE COUNTY OF LOS ANGELES (CITY MANAGER)
RECOMMENDATION: It is recommended that the City Council:
1) Open the Public Hearing; and
2) Receive any comments from the public wishing to speak on this matter and thereafter close the Public Hearing; and
3) Approve the acceptance of CDBG funds as described in the body of this report; and
4) Adopt Resolution No. 9972 (Attachment “A”) approving the City’s proposed FY 2025-26 CDBG program/projects and budgets under the Urban County Community Development Block Grant (CDBG) Program administered by the Los Angeles County Development Authority (LACDA).
5) Authorize the City Manager, or designee, to execute all documents necessary to implement the approved activities pursuant to the CDBG Cooperation Agreement with the County of Los Angeles.
6) Take such additional, related action that may be desirable.
6. ORDINANCE NO. 1162 – AMEND SECTIONS 155.003 (DEFINITIONS), 155.383 (DEFINITIONS), 155.384 (BILLBOARDS), AND 155.519 (INTERSTATE 605 CORRIDOR ELECTRONIC BILLBOARD SIGN PROGRAM) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING), OF THE SANTA FE SPRINGS
MUNICIPAL CODE AND DETERMINATION THAT THE PROJECT IS EXEMPT
FROM CEQA (COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Open the Public Hearing; and
2) Receive any comments from the public wishing to speak on this matter and thereafter close the Public Hearing; and
3) Find and determine that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3); and
4) Find and determine that the proposed Zoning Code Amendment is consistent with September 16, 2025: City Council Meeting Page 5 of 9
the goals, policies, and programs of the City’s General Plan; and 5) Introduce by title only and waive further reading of Ordinance No. 1162:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS AMENDING SECTIONS 155.003 (DEFINITIONS), 155.383 (DEFINITIONS), 155.384 (BILLBOARDS) AND 155.519 (INTERSTATE 605 CORRIDOR ELECTRONIC BILLBOARD SIGN PROGRAM) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING), OF THE SANTA FE SPRINGS MUNICIPAL CODE; and
6) Take such additional, related, action that may be desirable.
OLD BUSINESS – NONE
REGULAR BUSINESS – NONE
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a Councilmember wishes to discuss should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.
PUBLIC FINANCING AUTHORITY
7. MINUTES OF THE AUGUST 19, 2025 PUBLIC FINANCING AUTHORITY
MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Approve the minutes as submitted.
8. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED
THROUGH THE CITY OF SANTA FE SPRINGS PUBLIC FINANCING AUTHORITY (PFA) (FINANCE)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Receive and file the report.
WATER UTILITY AUTHORITY
9. MINUTES OF THE AUGUST 19, 2025 WATER UTILITY AUTHORITY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Approve the minutes as submitted.
September 16, 2025: City Council Meeting Page 6 of 9
10. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED
THROUGH THE CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY (WUA) (FINANCE)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Receive and file the report.
HOUSING SUCCESSOR
11. MINUTES OF THE AUGUST 19, 2025 HOUSING SUCCESSOR MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Housing Successor:
1) Approve the minutes as submitted.
SUCCESSOR AGENCY
12. MINUTES OF THE AUGUST 19, 2025 SUCCESSOR AGENCY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Successor Agency:
1) Approve the minutes as submitted.
CITY COUNCIL
13. MINUTES OF THE AUGUST 19, 2025 CITY COUNCIL MEETINGS (CITY CLERK) RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.
14. ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF TOWN CENTER PLAZA IMPROVEMENT PROJECT – AWARD OF CONTRACT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve adding the Town Center Plaza Improvement Project to the Capital Improvement Program; and
2) Award Task Order No. 9 to JMDiaz, Inc. of City of Industry, California in the amount of $715,000 for the design of the Town Center Plaza Improvement Project and authorize the City Manager to execute the task order; and September 16, 2025: City Council Meeting Page 7 of 9
3) Appropriate $715,000 from Capital Improvement Reserve Fund to the subject project; and
4) Take such additional related action that may be desirable.
15. AQUATIC CENTER IMPROVEMENT PROJECT (PHASE 1B) – AWARD OF
CONTRACT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Award a construction contract to the apparent low bidder PCN3, Inc. of Los Alamitos, California in the amount of $9,506,000 for the construction of the Aquatic Center Improvement Project (Phase 1B) and authorize the City Manager to execute the agreement; and
2) Authorize the City Manager to execute Task Order No. 115 to Southstar | DCCM in the amount of $998,621 for Project Management, Construction Management, Construction Inspection and Public Outreach Services for the project; and 3) Appropriate $3,465,500 from the Utility Users Tax (UUT) Fund to Project Account No. PW220014 for the Aquatic Center Improvement Project (Phase 1B); and 4) Transfer $380,000 from the Aquatic Center Improvements – Replaster Pools Project (Account No. PW220015) Utility Users Tax (UUT) Fund to the Aquatic Center Improvement Project – Phase 1B (Account No. PW220014); and 5) Transfer $282,000 from Aquatic Center Improvements – Surge Pit, Vault and Pump Replacement Project (Account No. PW220016) Utility Users Tax (UUT) Fund to the Aquatic Center Improvements Project – Phase 1B (Account No.
PW220014); and
6) Take such additional, related action that may be desirable.
16. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH CBRE, INC.
ON-CALL CITY-WIDE REAL ESTATE SERVICES (COMMUNITY DEVELOPMENT) RECOMMENDATION: It is recommended that the City Council:
1) Approve the Professional Service Agreement (PSA) between the City of Santa Fe Springs and CBRE, Inc.; and
2) Authorize the City Manager to execute the agreement and serve as the City’s representative under the agreement; and
3) Determine that the action is categorically exempt under the California Environmental Quality Act (CEQA); and
September 16, 2025: City Council Meeting Page 8 of 9
4) Take such additional, related action that may be desirable.
17. INTRODUCTION OF ORDINANCE NO. 1163 – AMENDING SECTION 30.21 (CONDUCT OF MEETINGS) OF TITLE III (ADMINISTRATION) AND SECTION 130.04 (UNLAWFUL CONDUCT WITHIN PUBLIC PARK) OF TITLE XIII (GENERAL OFFENSES) OF THE SANTA FE SPRINGS MUNICIPAL CODE TO
SUPPORT THE SAFE AND EFFECTIVE USE OF PUBLIC SPACES INCLUDING
PARKS, FACILITIES, AND PUBLIC MEETINGS (PARKS AND RECREATION) RECOMMENDATION: It is recommended that the City Council:
1) Find and determine that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3); and
2) Introduce by title only and waive further reading of Ordinance No. 1163:
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS MUNICIPAL CODE AMENDING SECTION 3021 (CONDUCT OF MEETINGS) OF TITLE III (ADMINISTRATION), AND SECTION 130.04 (UNLAWFUL CONDUCT WITHIN
PUBLIC PARK) OF TITLE XIII (GENERAL OFFENSES) TO SUPPORT THE
SAFE AND EFFECTIVE USE OF PUBLIC SPACES INCLUDING PARKS, FACILITIES, AND PUBLIC MEETINGS; and
3) Take such additional, related, action that may be desirable.
18. APPROVAL FOR THE PURCHASE OF CHRISTMAS DECORATIONS
(PARKS AND RECREATION)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the purchase of Christmas décor from St. Nick’s Commercial Design and Decor in the amount not to exceed $91,752.38; and
2) Authorize the City Manager to execute the purchase agreement with the selected vendor; and
3) Take such additional, related action that may be desirable.
19. AUTHORIZATION TO ADVERTISE REQUEST FOR PROPOSAL FOR ADULT
SOFTBALL LEAGUE SERVICES (PARKS AND RECREATION)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize staff to advertise a Request for Proposal (RFP) for Adult Softball League Services; and
2) Take such additional, related action that may be desirable.
September 16, 2025: City Council Meeting Page 9 of 9
20. SIRSI CORPORATION AGREEMENT FOR INTEGRATED LIBRARY SYSTEMS
SOFTWARE (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the execution of a service agreement with Sirsi Corporation DBA SirsiDynix (SirsiDynix) in the amount of $145,206; and
2) Take such additional, related action that may be desirable.
21. SIDE LETTER #3 (UNIFORM ALLOWANCE) TO THE 2024-2027 MEMORANDUM
OF UNDERSTANDING BETWEEN THE CITY OF SANTA FE SPRINGS AND THE
SANTA FE SPRINGS FIREFIGHTERS ASSOCIATION (HUMAN RESOURCES) RECOMMENDATION: It is recommended that the City Council:
1) Approve side letter #3 (Uniform Allowance) to the 2024-2027 Memorandum of Understanding between the City of Santa Fe Springs and the Santa Fe Springs Firefighters Association.
22. REVISE SENIOR DISCOUNT REQUIREMENTS FOR WATER UTILITY (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Revise Senior Discount Requirements to all Heads of Household 65 years or older; and
2) Take such additional, related, action that may be desirable.
APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS
COUNCIL COMMENTS/AB1234 COUNCIL CONFERENCE REPORTING
Council member announcements; requests for future agenda items; conference/meetings reports. Members of the City Council will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).
ADJOURNMENT
I, Fernando N. Muñoz, City Clerk for the City of Santa Fe Springs hereby certify that a copy of this agenda has been posted no less than 72 hours at the following locations; City’s website at www.santafesprings.gov; Santa Fe Springs City Hall, 11710 Telegraph Road; Santa Fe Springs City Library, 11700 Telegraph Road; and the Town Center Plaza (Kiosk), 11740 Telegraph Road.
ITEM # 5
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Maribel Garcia, Administrative Services Officer
SUBJECT: RESOLUTION NO. 9972 – APPROVAL OF PROGRAMS/PROJECTS PROPOSED FOR FUNDING DURING FISCAL YEAR 2025/2026 UNDER THE CITY’S COMMUNITY DEVELOPMENT GRANT (CDBG)
COOPERATION AGREEMENT WITH THE COUNTY OF LOS ANGELES
DATE: September 16, 2025
RECOMMENDATION:
It is recommended that the City Council:
1) Open the Public Hearing; and
2) Receive any comments from the public wishing to speak on this matter and thereafter close the Public Hearing; and
3) Approve the acceptance of CDBG funds as described in the body of this report; and 4) Adopt Resolution No. 9972 (Attachment “A”) approving the City’s proposed FY 2025- 26 CDBG program/projects and budgets under the Urban County Community Development Block Grant (CDBG) Program administered by the Los Angeles County Development Authority (LACDA).
5) Authorize the City Manager, or designee, to execute all documents necessary to implement the approved activities pursuant to the CDBG Cooperation Agreement with the County of Los Angeles.
6) Take such additional, related action that may be desirable.
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 16, 2025 RESOLUTION NO. 9972 – APPROVAL OF PROGRAMS/PROJECTS PROPOSED FOR FUNDING DURING FY 2025/2026 UNDER THE CITY’S CDBG COOPERATION
AGREEMENT WITH THE COUNTY OF LOS ANGELES
FISCAL IMPACT
Approval of Resolution 9972 would authorize the allocation of $131,146 in CDBG funding towards the City’s Teen Program and Home Improvement Program.
BACKGROUND
The City of Santa Fe Springs participates in the Los Angeles Urban County Community Development Block Grant (CDBG) program, a U.S. Department of Housing & Urban Development (HUD) entitlement program administered by the County of Los Angeles Community Development Commission (LACDC). Although the funds are an “entitlement,” every year, the City must make specific application to the County defining the projects to be funded. The application requires public participation subject to proper notification of at least 30 days. Accordingly, notices were posted from August 4, 2025, to September 8, 2025, in the Whittier Daily News, at City Hall, the kiosk at Town Center Hall, and City Library advising the public of this hearing.
For FY 2025-2026, the city has been granted a CDBG allocation in the amount of $131,146. These funds can be utilized for a proposed CDBG project that meets one of the following three national objectives:
1. Benefit low- and moderate-income persons.
2. Elimination of slums or blight.
3. Meet an urgent need.
Based on staff review, it is recommended that the City’s CDBG funding for FY 2025-26 be allocated pursuant to the funding breakdown outlined below. Approval of the allocation and proposed programs allows staff to comply with the Community Development Commission requirement to report a preliminary summary of the projected use of our annual CDBG allocation.
CDBG Allocation Projections
New Year Funds = $131,146
• Public Service Authority – Teen Program 15% $19,671
• Home Improvement Program 85% $111,475
Teen Program - The City can utilize $19,671 or 15% of the CDBG allocation for public service programming. Traditionally, the City uses this amount to partially fund the Teen Program, which is known as The Club and operates out of Town Center Hall.
Home Improvement Program – This project would provide financial assistance in the form of a grant of up to a maximum of $20,000, to families from low-to-moderate income CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 16, 2025 RESOLUTION NO. 9972 – APPROVAL OF PROGRAMS/PROJECTS PROPOSED FOR FUNDING DURING FY 2025/2026 UNDER THE CITY’S CDBG COOPERATION
AGREEMENT WITH THE COUNTY OF LOS ANGELES
ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
households for the rehabilitation of owner-occupied, single-family dwellings, and or condominiums/townhomes.
ANALYSIS
N/A
ENVIRONMENTAL
N/A
DISCUSSION
N/A
SUMMARY/NEXT STEPS
N/A
ATTACHMENT(S):
A. Resolution No. 9972
APPROVED:
ITEM NO.:
RESOLUTION NO. 9972
A RESOLUTION OF THE SANTA FE SPRINGS CITY COUNCIL APPROVING THE
CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FOR FISCAL YEAR 2025-2026
WHEREAS, on August 22, 1974 the President of the United States signed into law the Housing and Community Development Act of 1974 (Act); and WHEREAS, the primary goals of Title I of the Act are the development of viable urban communities by providing decent housing and a suitable living environment, and expanding economic opportunities, principally for persons of low and moderate income; and
WHEREAS, the City of Santa Fe Springs has received notification of the availability of $131,146 in federal Community Development Block Grant (CDBG) funds to further the attainment of these goals during Fiscal Year 2025-2026; and WHEREAS, suggestions have been requested from City departments for the utilization of these funds; and
WHEREAS, the City has published information and solicited comments regarding eligible activities under the Act and has conducted a public hearing to solicit comments and suggestions from the community for the utilization of these funds.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Fe Springs as follows:
Section 1.The City Council finds that all the facts set forth in the Recitals of this Resolution are true and correct.
Section 2. That the City Manager or his designee is authorized and directed to submit the City’s final Program Planning Summary for Fiscal Year 2025-2026 to the County of Los Angeles, reflecting the funding allocations set forth herein. In addition, the City Manager or his designee is hereby authorized to administratively adjust funding levels if the City’s final allocation varies by less than 25 percent from the figures contained herein.
Section 3. That the Mayor and/or City Manager are authorized to execute the contractual and related documents to be prepared by the County of Los Angeles that are required for the implementation of the projects/programs set forth herein.
Section 4. That the City of Santa Fe Springs submits the Fiscal Year 2025-2026 Community Block Grant Allocation for the following projects/purposes:
Home Improvement Project $111,475
Teen Program $ 19,671
Total $131,146
APPROVED:
ITEM NO.:
PASSED, APPROVED and ADOPTED this 16th day of September 2025 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
William K. Rounds, Mayor
ATTEST:
________________________________
Fernando N. Muñoz, City Clerk
ITEM # 6
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Cuong Nguyen, Director of Community Development
Laurel Reimer, Planning Consultant
SUBJECT: ORDINANCE NO. 1162 – AMEND SECTIONS 155.003 (DEFINITIONS), 155.383 (DEFINITIONS), 155.384 (BILLBOARDS), AND 155.519 (INTERSTATE 605 CORRIDOR ELECTRONIC BILLBOARD SIGN
PROGRAM) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING),
OF THE SANTA FE SPRINGS MUNICIPAL CODE AND
DETERMINATION THAT THE PROJECT IS EXEMPT FROM CEQA
DATE: September 16, 2025
RECOMMENDATION(S):
It is recommended that the City Council:
1) Open the Public Hearing; and
2) Receive any comments from the public wishing to speak on this matter and thereafter close the Public Hearing; and
3) Find and determine that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3); and 4) Find and determine that the proposed Zoning Code Amendment is consistent with the goals, policies, and programs of the City’s General Plan; and 5) Introduce by title only and waive further reading of Ordinance No. 1162:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS AMENDING SECTIONS 155.003 (DEFINITIONS), 155.383 (DEFINITIONS), 155.384 (BILLBOARDS) AND 155.519 (INTERSTATE 605 CORRIDOR ELECTRONIC BILLBOARD SIGN PROGRAM) WITHIN TITLE 15 (LAND USE), CHAPTER 155 (ZONING), OF THE SANTA FE SPRINGS MUNICIPAL CODE; and CITY COUNCIL AGENDA REPORT– MEETING OF SEPTEMBER 16, 2025 INTRODUCTION OF ORDINANCE NO. 1162 – ZONING CODE CHANGES TO
BILLBOARDS
6) Take such additional, related, action that may be desirable.
FISCAL IMPACT
N/A
BACKGROUND
In November 2012, the City adopted Ordinance No. 1036 to establish regulations for the location, operation, and aesthetic standards for billboards along Interstate 5 within the Freeway Overlay Zone (FOZ). In May 2018, the City adopted Ordinance No. 1092 to include additional design and regulatory controls for billboards in the FOZ. In September 2021, the City adopted Ordinance No. 1118 to establish regulations for electronic billboards along the Interstate 605 corridor, which included standards for billboard location, operation, and design that were substantially similar to those for the FOZ. In April 2025, the City adopted Ordinance No. 1155 to allow billboards in the M-1, Light Manufacturing zone along the Interstate 605 corridor. To date, seven billboards have been constructed along Interstate 5, and no billboards have been constructed along Interstate 605.
The proposed Zoning Code Amendment (Attachment A, Exhibit A) will amend many sections of the Zoning Code to make requirements for billboards along Interstate 5 and Interstate 605 more uniform, improve organization of the Code, and allow for a new billboard type. Specifically, the ZCA will achieve the following:
• All definitions pertaining to billboards will be moved to Section 155.003 (Definitions). Currently, there are definitions for “Billboard,” “Billboard, Electronic,” “Billboard, Static,” and “Supergraphic” contained within Section 155.383 (Definitions). Section 155.383 applies to the Freeway Overlay Zone; however, these billboard-related definitions are relevant to billboards in any location of the City. Therefore, the definitions will be removed from Section 155.383 and moved to Section 155.003.
• A new definition for “Billboard, Digital Static” will be added to Section 155.003. This is a type of billboard that uses digital technology to display a single, unchanging advertisement for a period of two minutes or longer. Digital static billboards will be allowed along Interstate 5 and Interstate 605 and will be subject to the same entitlement, design, and operating standards as electronic billboards. • All proposed billboards will require approval of a Development Plan Approval (DPA) and an Operating Agreement (OA). Currently, billboards within the Freeway Overlay Zone require approval of a Conditional Use Permit and Development Agreement, whereas billboards along Interstate 605 require approval of a DPA and an OA. The proposed code amendment will ensure a consistent entitlement process for all billboard proposals within the City.
CITY COUNCIL AGENDA REPORT– MEETING OF SEPTEMBER 16, 2025 INTRODUCTION OF ORDINANCE NO. 1162 – ZONING CODE CHANGES TO
BILLBOARDS
• V-shape billboards may be located immediately adjacent to another V-shape billboard on the same side of the freeway. The current code prohibits V-shape billboards from being located adjacent to each other on the same side of the freeway. Given several years of V-shape billboards operating without incidents in Santa Fe Springs, Staff no longer believes this limitation is necessary. • Billboards will be allowed in the Public Facilities (PF) Zone along Interstate 605.
This will allow for billboards to be proposed in areas further south along Interstate 605, including some City-owned parcels.
• The minimum distance from an electronic billboard to a digital static billboard, or a digital static billboard to another digital static billboard will be 500 feet. The current minimum separation of 1,000 feet between electronic billboards on the same side will remain unchanged.
The numerous design and operational restrictions already included in the Zoning Ordinance will remain unaffected by the Zoning Code Amendment.
PLANNING COMMISSION REVIEW
On August 18, 2025, the Planning Commission conducted a public hearing to consider the proposed amendments to Sections 155.003, 155.383, 155.384, and 155.519 of the City’s Zoning Code. Staff received no correspondence from the public in advance of the meeting, and no members of the public spoke at the meeting. The Planning Commission then adopted Resolution No. 302-2025 to recommend that the City Council approve and adopt an ordinance to effectuate the proposed amendments to the text of the City’s Zoning Code.
ANALYSIS
The proposed Zoning Code Amendment is consistent with the following Santa Fe Springs General Plan Goals and Policies:
1. Policy LU-1.6 – Community Benefits. Ensure that new development(s) provide a net community benefit and pay their fair share of fiscal impacts on infrastructure and services.
2. Policy ED-4.5 – Targeted Economic Incentives. Assess the value of alternative incentive concepts and programs for specific business types, in relation to what competing cities within the region are doing, along with a thoughtful assessment of the actual overall competitive strength of the community.
3. Goal LU-5: An attractive and enhanced I-5 freeway corridor.
4. Goal LU-11: Well-designed, attractive business districts and neighborhoods.
Billboard developments are fiscally positive for the City. Billboard developers are required to enter into an operating agreement with the City, and revenue received through the billboard operating agreement will help to fund municipal services. The operating CITY COUNCIL AGENDA REPORT– MEETING OF SEPTEMBER 16, 2025 INTRODUCTION OF ORDINANCE NO. 1162 – ZONING CODE CHANGES TO
BILLBOARDS
ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
agreement is required to include compensation to the City, the utilization of the billboard for City messages of community interest, and the utilization of the billboard to display emergency alerts, such as Amber Alert messages and emergency-disaster communications. Billboards are also required to obtain a Development Plan Approval, ensuring each billboard is attractive and complies with all development standards.
ENVIRONMENTAL
The Zoning Code Amendment is exempt from CEQA because it falls within the Common Sense Exemption, pursuant to CEQA Guidelines Section 15061(b)(3), which indicates that CEQA only applies to projects that have the potential to have a “significant effect on the environment,” as defined in Public Resources Code Section 21068 and in CEQA Guidelines Section 15382. Adopting the proposed Zoning Code Amendment would not be an activity with the potential to cause a significant effect on the environment, and therefore is exempt from CEQA. Consequently, no other environmental documents are required by law.
SUMMARY
Staff is recommending that the City Council approve and adopt Ordinance No. 1162 to effectuate the proposed amendments to the text of the City’s Municipal Code and determine that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3).
ATTACHMENT(S):
A. Ordinance No. 1162
a. Exhibit A – Amendments to Chapter 155 (Zoning) of Title 15 (Land Use) of the Municipal Code of Santa Fe Springs
ORDINANCE NO. 1162
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SANTA FE SPRINGS AMENDING SECTIONS 155.003
(DEFINITIONS), 155.383 (DEFINITIONS), 155.384
(BILLBOARDS), AND 155.519 (INTERSTATE 605 CORRIDOR
ELECTRONIC BILLBOARD SIGN PROGRAM) WITHIN TITLE 15
(LAND USE), CHAPTER 155 (ZONING), OF THE SANTA FE
SPRINGS MUNICIPAL CODE
WHEREAS, on August 18, 2025, the Planning Commission of the City of Santa Fe Springs conducted a duly noticed public hearing and adopted Resolution 302-2025 recommending that the City Council adopt an Ordinance to amend Sections 155.003 (Definitions), 155.383 (Definitions), 155.384 (Billboards) and 155.519 (Interstate 605 Corridor Electronic Billboard Sign Program) within Title 15 (Land Use), Chapter 155 (Zoning), of the Santa Fe Springs Municipal Code; and
WHEREAS, on September 16, 2025, the City Council of the City of Santa Fe Springs considered this Ordinance, the staff report, and all testimony, written and spoken, at a duly noticed public hearing; and
WHEREAS, based upon the information received and Staff’s review and assessment, the proposed Ordinance is exempt from the California Environmental Quality Act (CEQA) in accordance with State CEQA Guidelines, Section 15061(b)(3) (Common Sense Exemption) of the State CEQA Guidelines (Chapter 3 of Division 6 of Title 14 of the California Code of Regulations); and
WHEREAS, the Zoning Code Amendment meets the requirements as contained in Planning and Zoning Law (Government Code sections 65800-65912); and WHEREAS, the Zoning Code Amendment has been prepared and will be adopted in accordance with the requirements of Planning and Zoning Law (Government Code sections 65850-65860).
NOW THEREFORE, the City Council of the City of Santa Fe Springs does ordain as follows:
SECTION 1. The Zoning Code Amendment is exempt from CEQA because it falls within the common sense exemption, pursuant to CEQA Guidelines Section 15061(b)(3), which indicates that CEQA only applies to projects that have a “significant effect on the environment” as defined in Public Resources Code Section 21068 and CEQA Guidelines Section 15382 as a substantial, or potentially substantial, adverse change in any of the physical conditions within the area affected by the project. Adopting the Zoning Code Amendment would not be an activity with the potential to cause a significant effect on the environment, and therefore is exempt from CEQA. Consequently, no other environmental documents are required by law.
SECTION 2. The Zoning Code Amendment is consistent with the following Santa Fe Springs General Plan Goals and Policies:
1. Policy LU-1.6 – Community Benefits. Ensure that new development(s) provide a net community benefit and pay their fair share of fiscal impacts on infrastructure and services.
2. Policy ED-4.5 – Targeted Economic Incentives. Assess the value of alternative incentive concepts and programs for specific business types, in relation to what competing cities within the region are doing, along with a thoughtful assessment of the actual overall competitive strength of the community.
3. Goal LU-5: An attractive and enhanced I-5 freeway corridor.
4. Goal LU-11: Well-designed, attractive business districts and neighborhoods.
Billboard developments are fiscally positive for the City. Billboard developers are required to enter into an operating agreement with the City, and revenue received through the billboard operating agreement will help to fund municipal services. The operating agreement is required to include compensation to the City, the utilization of the billboard for City messages of community interest, and the utilization of the billboard to display emergency alerts, such as Amber Alert messages and emergency-disaster communications. Billboards are also required to obtain a Development Plan Approval, ensuring each billboard is attractive and complies with all development standards.
SECTION 3. Chapter 155 (Zoning) of Title 15 (Land Use) of the Santa Fe Springs Municipal Code is hereby amended as provided in Exhibit “A” attached hereto and incorporated herein by reference.
SECTION 4. If any section, subsection, subdivision, paragraph, sentence, clause or phrase in this Ordinance, or any part thereof, is held invalid or unconstitutional, such decision shall not affect the validity of the remaining sections or portions of this Ordinance or of Chapter 155, or any part thereof. The City Council hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause, or phrase in this Ordinance irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases may be declared invalid or unconstitutional.
SECTION 5. The City Clerk shall certify the passage and adoption of this ordinance and shall cause the same to be published in the same manner required by law. This Ordinance shall become effective thirty (30) days from and after its passage.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Santa Fe Springs at a regular meeting on this 7th day of October 2025.
________________________
William K. Rounds, Mayor
ATTEST:
_____________________________
Fernando Muñoz, City Clerk
APPROVED AS TO FORM:
____________________________
Rick R. Olivarez, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS.
CITY OF SANTA FE SPRINGS )
I, Fernando Muñoz, City Clerk of the City of Santa Fe Springs, do hereby certify that the foregoing Urgency Ordinance was adopted at a regular meeting of the City Council held on the 7th day of October 2025, and was carried by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_________________________
Fernando Muñoz, City Clerk
Exhibit A – Amendments to Chapter 155 (Zoning) of Title 15 (Land Use) of the Santa Fe Springs Municipal Code
Exhibit A – Zoning Code Amendment
Amendments to Chapter 155 (Zoning) of Title 15 (Land Use) of the Municipal Code of Santa Fe Springs
Key:
Normal Text = Existing unmodified Code language
Strikethrough Text = Proposed language to be removed from the existing Code Underline Text = Proposed language to be added to the Code Code of Ordinances of the City of Santa Fe Springs Chapter 155, Section 155.003 (Definitions) is hereby amended as follows:
§ 155.003 – DEFINITIONS
Billboard. A sign that identifies or communicates a commercial or noncommercial message related to an activity conducted, a service rendered, or a commodity sold at a location other than where the sign is located. This includes, but is not limited to, electronic billboards, building graphics, supergraphics, building wraps, and wall drop signs containing off-site messages, and billboards painted or applied to building walls. The terms Billboard and Off-Premises Sign may be used interchangeably to mean the same thing.
Billboard, Electronic. An off-site sign A billboard utilizing digital message technology, capable of changing the static message or copy on the sign electronically, such that the alphabetic, pictographic, or symbolic informational content of which can be changed or altered on a fixed display surface composed of electronically illuminated or electronically actuated or motivated elements and can be changed or altered electronically. This includes billboards with displays that are preprogrammed to display only certain types of information (i.e., time, date, temperature) and billboards whose informational content can be changed or altered by means of computer-driven electronic impulses. This includes, without limitation, billboards also known as digital billboards or LED billboards. An electronic billboard may be internally or externally illuminated. Electronic billboards shall contain static messages only, and shall not have animation, movement, or the appearance or optical illusion of movement, of any part of the sign structure, design, or pictorial segment of the sign. Each static message shall not include flashing, scintillating lighting or the varying of light intensity. The static message shall be changed more than once every two minutes, but no more than once every four seconds. An electronic billboard consists of a digital display area and a sign structure.
Billboard, Digital Static. A billboard that displays a single, unchanging advertisement for a period of two minutes or longer, but using digital message technology rather than print for the advertisement of a business, commodity, service, message, or entertainment that is conducted, sold, or offered at a location other than the lot on which that sign is located.
A digital static billboard consists of a display area and the supporting structure.
Billboard, Poster. A billboard whose sign face measures no less than 200 square feet and no more than 300 square feet (cabinetry and trim excluded). A poster billboard consists of a display area and the supporting structure.
Billboard, Static. A billboard that does not utilize digital message technology and instead uses "static" print/or pictures, for the advertisement of a business, commodity, service, thing, message, or entertainment conducted, sold, or offered elsewhere than upon the lot on which that sign is located. A static billboard consists of a display area and the supporting structure.
Electronic Billboard. An off-site sign utilizing digital message technology, capable of changing the static message or copy on the sign electronically. An electronic billboard may be internally or externally illuminated. Electronic billboards shall contain static messages only, and shall not have animation, movement, or the appearance or optical illusion of movement, of any part of the sign structure, design, or pictorial segment of the sign. Each static message shall not include flashing, scintillating lighting or the varying of light intensity. An electronic billboard consists of a digital display area and a sign structure.
Static Billboard. A billboard that does not utilize digital message technology and instead uses "static" print/or pictures, for the advertisement of a business, commodity, service, thing, message, or entertainment conducted, sold, or offered elsewhere than upon the lot on which that sign is located.
Supergraphic. A sign, containing either on-site or off-site advertising, consisting of an image that is applied to and made integral with a wall, or projected onto a wall, or printed on vinyl, mesh, or any other material, or other light pliable material not enclosed in a rigid frame. The term Supergraphic also shall include signs known as "building wraps." Code of Ordinances of the City of Santa Fe Springs Chapter 155, Section 155.383 (Definitions) is hereby amended as follows:
§ 155.383 – DEFINITIONS
Billboard. A sign that identifies or communicates a commercial or noncommercial message related to an activity conducted, a service rendered, or a commodity sold at a location other than where the sign is located. This includes, but is not limited to, electronic billboards, building graphics, supergraphics, building wraps, and wall drop signs containing off-site messages, and billboards painted or applied to building walls. The terms Billboard and Off-Premises Sign may be used interchangeably to mean the same thing.
Billboard, Electronic. A billboard, utilizing digital message technology, capable of changing the static message or copy on the sign electronically, such that, the alphabetic, pictographic, or symbolic informational content of which can be changed or altered on a fixed display surface composed of electronically illuminated or electronically actuated or motivated elements and can be changed or altered electronically. This includes billboards with displays that have to be preprogrammed to display only certain types of information (i.e., time, date, temperature) and billboards whose informational content can be changed or altered by means of computer-driven electronic impulses. This includes, without limitation, billboards also known as digital billboards or LED billboards.
Billboard, Static. A billboard that does not utilize digital message technology and instead uses "static" print/or pictures, for the advertisement of a business, commodity, service, thing, message, or entertainment conducted, sold, or offered elsewhere than upon the lot on which that sign is located.
Supergraphic. A sign, containing either on-site or off-site advertising, consisting of an image that is applied to and made integral with a wall, or projected onto a wall, or printed on vinyl, mesh, or any other material, or other light pliable material not enclosed in a rigid frame. The term Supergraphic also shall include signs known as "building wraps." Code of Ordinances of the City of Santa Fe Springs Chapter 155, Section 155.384 (Billboards) is hereby amended as follows:
§ 155.384 – BILLBOARDS
Purpose. Billboards are recognized as a legitimate form of commercial use in the city.
However, the size, number, location and illumination of billboards can have significant influence on the city's visual environment, and can, without adequate control, create or contribute to blighted conditions. The purpose of this section is to provide reasonable billboard control, recognizing that community appearance is an important factor in ensuring the general community welfare. This section contains the entirety of the city's zoning regulations with respect to billboards in the Freeway Overlay Zone ("FOZ"). In the event of any conflict between any provision contained in this section and any other provisions contained elsewhere in this code, the provision contained in this section shall prevail.
(A) Use regulations. Billboards shall be allowed in the FOZ not more than 200 feet from the centerline of the freeway and only after a valid conditional use permit development plan approval has first been obtained and a development an operating agreement has been approved. A conditional use permit development plan approval has shall be obtained and a development an operating agreement shall be entered into prior to the issuance of a building permit for any project involving construction of a new billboard, expansion or modification of a billboard, or addition of additional face(s) to a billboard. A development An operating agreement shall include the amount of money to be paid to the city as a result of the installation and operation of the billboard.
(B) Separate applications. Each individual proposal for construction of a new billboard, or modification of a billboard, shall be considered a separate application, and each application shall be separately and individually subject to the provisions in this code relating to conditional use permits development plan approvals, and the provisions and requirements of this section. Multiple sites shall not be combined into one application.
(C)Required findings. In addition to the required findings for a conditional use permit (§ 155.716) development plan approval (§ 155.739), the Planning Commission or City Council, as applicable, shall not approve a conditional use permit development plan approval for any billboard project unless it can make a finding that the billboard will not constitute a hazard to the safe and efficient operation of vehicles upon a street or freeway.
(D)Locations allowed. Billboards shall be allowed only in the FOZ. (E) Locations prohibited.
(1) On the roof of a building or projecting over the roof of a building, whether the building is in use or not.
(2) On the wall of a building or otherwise attached or integrated to, or suspended from a building.
(3) On or encroaching over the public right-of-way.
(4) Within a classified "Landscaped Freeway" pursuant to the State Outdoor Advertising Regulations, § 2500 through 2513.
(5) Within any landscaped freeway area under the jurisdiction of the California Department of Transportation, unless there is a relocation agreement between the outdoor advertising structure owner and the California Department of Transportation.
(6) Within 300 feet of an intersection of highways or of highway and railroad right-of-way, but a sign may be located at the point of interception, as long as a clear view is allowed for 300 feet, and no sign shall be installed that would prevent a traveler from obtaining a clear view of approaching vehicles for a distance of 500 feet along the highway.
(7) In no event shall any billboard be permitted in any location which would result in a violation of any applicable federal or state law. (8) More than 200 feet from the centerline of a freeway. (F) Landscape segment relocation credits. No new billboard shall be constructed or installed within the city through utilization of credits given by the California Department of Transportation or state for relocation of billboards located in landscaped freeway segments, unless mandated by state law. This shall include credits for billboards located either within the city or in other jurisdictions. (G)Types of billboards prohibited. The following types of prohibited billboards are specified for clarity. However, this shall not limit the types of prohibited billboards to those described below:
(1) Mobile billboards. To the extent not in conflict with any provision of the Vehicle Code, any 'mobile billboard advertising display,' as that term is defined in the Cal. Vehicle Code § 395.5, including any billboard installed upon, mounted, attached, or applied to any vehicle, non-motorized vehicle, bicycle, scooter, or trailer whose primary purpose is conveyance, transportation, or support of the billboard message surface shall be prohibited from any display or placement on public or private property or the public right-of-way in a manner making it visible from any other public or private property or the public right-of-way.
(2) Supergraphics. Any off-site advertisement meeting the definition of "supergraphic" as defined in § 155. 383003 shall be prohibited (3) Static billboards. Any off-site advertisement meeting the definition of “Billboard, Static” as defined in § 155.383003 shall be prohibited. (H)General Requirements
(1) Maximum advertising copy area. The maximum advertising copy area of each billboards face shall be 672 square feet per face (e.g., 14 feet x 48 feet). Measurement of the maximum advertising copy area includes only the measurement of the billboard face, exclusive of architectural elements which may extend up to two feet on either side and/or below the advertising copy.
(2) Maximum height. The maximum height of billboards shall be 50 feet, measured from the finished grade at the base of the sign to the top edge of the billboard face. This excludes architectural elements which may extend up to six feet above the 50 feet limit.
(3) Maximum number of signs. No property (defined as a single parcel or two or more contiguous parcels under common ownership) shall have more than two billboards.
(4) Minimum distance from another billboard or freestanding sign on the same parcel. The minimum distance from another billboard or freestanding sign on the same property shall be 500 feet as measured from the vertical centerline of each billboard or freestanding sign. (5) Minimum distance from another billboard on the same side of the freeway.
The minimum distance from another electronic billboard not on the same property but on the same side of the freeway shall be 1,000 feet, as measured from the vertical centerline of each electronic billboard. The minimum distance from an electronic billboard to a digital static billboard, or a digital static billboard to another digital static billboard, shall be 500 feet as measured from the vertical centerline of each billboard. (6) Minimum setback. The minimum setback distance of the billboard column support post shall be at least 25 feet from any property line and at least 25 feet from any building. Notwithstanding, no portion of a billboard shall project over the width of any street, highway or other public right-of-way. (7) Maximum number of faces. No billboard shall have more than two faces. A face shall be considered the display surface upon which an advertising message is displayed (no V-shape billboards shall be allowed except as provided in division (H)(14) of this section).
(a)The two faces of two-sided billboards shall be identical in size. (b) The two faces shall be attached directly and be parallel to each other. (c) The top, bottom and sides of the two faces shall be in alignment, and no portion of either face shall project beyond the corresponding portion of the other face. Architectural elements shall also be aligned on both sides of the billboard.
(8) Face orientation. No billboard shall have more than one face (display surface) oriented in the same vertical plane.
(9) Name of owner. No billboard shall be maintained in the city unless the name of the person or company owning or maintaining it and the identifying number of the billboard are plainly displayed thereon. (10) Driveways. Billboards projecting over a driveway or driving aisle shall have a minimum clearance of 16 feet between the lowest point of the face, including architectural elements, and the driveway grade. (11) Pedestrian walkway. Billboards projecting over a pedestrian walkway shall have a minimum clearance of eight feet between the lowest point of the face, including architectural elements, and the walkway grade. (12) All others. All other billboards shall have a minimum clearance of eight feet between the lowest point of the face, including architectural elements, and ground level so as not to provide an attractive nuisance for graffiti and vandalism.
(13) Screening. back or rear portions of single-faced or double-faced billboards visible from a public right-of-way or other public or private property shall be screened. The screening shall cover all structural members of the billboard, not including the pole supports. (14) V-Shape billboards. V-Shape billboards shall not be located immediately adjacent to another V-Shape billboard on the same side of the freeway. In addition to the standard requirements for double-sided billboards, a V-Shape billboard shall comply with the following:
(a) The maximum angle of the opening shall be 30 degrees. (b) All exposed backs, sides and under area shall be suitably screened by a material acceptable to the Director of Planning or designee. (15) Additional requirements. Prior to issuance of a building permit for any billboard project subject to the requirements of this chapter, the applicant shall provide the following:
(a) The telephone number of a maintenance service, to be available 24 hours a day, to be contacted in the event that a billboard becomes dilapidated or damaged.
(b) Proof of lease demonstrating a right to install the billboard on the subject property.
(c) A list of locations of all billboards in the city owned or managed by the entity that will own or manage the subject billboard, and all billboards within 1,000 feet of the proposed billboard. This information also shall be provided on a map. The intent of this requirement is to facilitate analysis of the proposed billboard's compliance with the spacing and location requirements.
(I) Standards of design.
(1) All new billboards shall be designed to have a single (steel) cylindrical column support post.
(2) All new billboard structures shall be free of any bracing, angle iron, guy wires, cables, and/or similar supporting elements. All exposed portions of billboards, including backs, sides, support members and support poles, shall be screened to the satisfaction of the Director of Planning or designee.
(3) The installation of any new billboard shall not require the removal of trees or other on-site landscaping or the reduction of any required on-site parking spaces.
(4) The backs of all new billboard structures shall be screened, encased, or otherwise suitably covered.
(5) The torsion bar of all billboards shall be screened by a material acceptable to the Director of Planning or designee or contained between the sign faces of the billboard whereby it is not visible.
(6) The single (steel) cylindrical column support post of all billboards shall be provided with a façade acceptable to the Director of Planning or designee. (J) Design and operational restrictions.
(1) Each digital billboard shall be constructed to withstand a wind pressure of 20 pounds per square foot of exposed surface.
(2) No billboard shall display any statement or words of an obscene, indecent or immoral character.
(3) No billboard shall display any advertising of: products, goods, or services related to tobacco, marijuana, or illegal substances; or sexually explicit material or adult-type land uses, including but not limited to nude or topless bars or nightclubs, or establishments that feature nude or topless dancing or mud wrestling, or businesses featuring the sales of adult novelty items, books, magazines, videos, DVDs or tapes.
(4) No digital billboard shall display flashing, shimmering, glittering, intermittent or moving light or lights. Exceptions to this restriction include time, temperature and smog index units, provided the frequency of change does not exceed four-second intervals.
(5) No digital billboard shall include any illumination or message change that is in motion or that change or expose a message for less than four seconds.
Continuous motion, including full motion video, shall not be permitted. (6) The utilities of each digital billboard shall be underground. (7) Each digital billboard shall be tied into the National Emergency Network and provide emergency information, including child abduction alerts (i.e., "Amber Alerts").
(8) Each digital billboard shall comply with all applicable federal, state, and local laws and regulations, including, but not limited to, the Highway Beautification Act of 1965 (23 U.S.C. 131), the California Outdoor Advertising Act (Cal. Bus. and Prof. Code §§ 5200 et seq.), and the California Vehicle Code.
(9) Each digital billboard shall be provided with an ambient light sensor that automatically adjusts the brightness level of the electronic sign based on ambient light conditions. So on overcast or poor weather days, the sign would automatically adjust to the ambient light level.
(10) Each digital billboard shall be designed to either freeze the display in one static position, display a full black screen or turn off in the event of a malfunction.
(11) No digital billboard shall utilize technology that would allow interaction with drivers, vehicles or any device located in vehicles, including, but not limited to a radio frequency identification device, geographic positions system, or other device.
(12) Walls or screens at the base of the digital billboard shall not create a hazard to public safety or provide an attractive nuisance. (13) No digital billboard shall emit audible sound, odor or particulate matter.
(14) No digital billboard shall simulate or imitate any directional, warning, danger or information sign, or any display likely to be mistaken for any permitted sign intended or likely to be construed as giving warning to traffic, by, for example, the use of the words "stop" or "slow down." (15) No digital billboard shall involve any red or blinking or intermittent light likely to be mistaken for warning or danger signals nor shall its illumination impair the vision of travelers on the adjacent freeway and/or roadways. Illuminations shall be considered vision impairing when its brilliance exceeds the values set forth in Cal. Vehicle Code § 21466.5. (K) Outdoor Advertising Permit. Outdoor advertising displays require a permit from Caltrans if they are located within 660 feet from the edge of the right-of-way and viewed primarily by persons traveling on a freeway.
Code of Ordinances of the City of Santa Fe Springs Chapter 155, Section 155.519 (Interstate 605 Corridor Electronic Billboard Sign Program) is hereby amended as follows:
§ 155.519 INTERSTATE 605 CORRIDOR ELECTRONIC BILLBOARD SIGN PROGRAM.
(A) Purpose. Electronic b Billboards are recognized as a legitimate form of commercial use in the city. However, the size, number, location, and illumination of electronic and digital static billboards can have significant influence on the city's visual environment, and can, without adequate control, create or contribute to blighted conditions. The purpose of this section is to provide reasonable electronic billboard controls along the Interstate 605 corridor through the city, recognizing that community appearance is an important factor in ensuring the general community welfare. (B) Location of Interstate 605 corridor. The Interstate 605 corridor consists of properties that are immediately adjacent to within 200 feet of Interstate 605. (C) Sign permit required. To ensure compliance with the regulations contained in this section, a sign permit shall be required in order to erect, repair, alter, relocate, or maintain any electronic billboard. Application for said permit shall be on a form provided by the city and shall be accompanied by a filing fee as set by City Council resolution.
(D) Conflicts with other provisions of the zoning ordinance. Electronic and digital static billboards allowed under the provisions of this section shall be in addition to all other signs allowed by the zoning ordinance. The locations and heights of allowed electronic and digital static billboards shall be governed by this section. If there is a conflict between the provisions of this section and other sections of the zoning ordinance, the provisions of this section shall control. (E) Permitted Use in the Manufacturing and Public Use Facilities Zones. Subject to the limitations of this Section, and notwithstanding the provisions of any other Section of the zoning ordinance, electronic billboards shall be a permitted use in the M-1, and M-2, and PF zones along the Interstate 605 corridor.
(F) Operating agreement required. Electronic b Billboards shall only be permitted when the city has entered into an operating agreement with an electronic a billboard owner to allow for an electronic billboard or digital static billboard under certain circumstances; including (i) compensation to the city; (ii) the provision of access to the city to a portion of the total available display time to allow the city to present messages of community interest and information, and public safety; (iii) the provision of access to the appropriate agencies for the purpose of displaying "Amber Alert" messages and emergency-disaster communications; and (iv) to establish quality and maintenance standards.
(G) Sign design requires development plan approval. Electronic and digital static billboards shall be subject to development plan approval review and approval consistent with §§ 155.735 through 155.747 of this chapter. (H) Locations prohibited.
(1) Within a classified "landscaped freeway" pursuant to the state regulations relating to the California Outdoor Advertising Act (4 California Code of Regulations §§ 2500 et seq.), as they currently exist or may hereafter be amended.
(2) More than 200 feet from the centerline of Interstate 605. (3) On or encroaching over the public right-of-way. No portion of an electronic or digital static billboard shall project over the width of any street, highway, sidewalk, or other public right-of-way.
(4) On the roof of a building or projecting over the roof of a building, whether the building is in use or not.
(5) On the wall of a building or otherwise attached to, or integrated to, or suspended from a building.
(6) Within 200 feet of residential uses as measured from the centerline of the support post to the exterior wall of the nearest habitable residential structure, as such use exists on the date the electronic billboard development plan approval application is approved by the city. This minimum distance may be reduced to 180 feet if the electronic billboard utilizes the most effective light reducing technology available in the industry, proven to reduce light impacts below standard LED displays and documented by an independent engineering light study.
(7) An electronic billboard shall not be located wWithin 1,000 feet of another electronic billboard or within 500 feet of a digital static billboard on the same side of the freeway, as measured from the centerline of the support post of each electronic billboard.
(8) Within 500 feet of a freeway oriented freestanding sign, as measured from the centerline of the support post of the electronic billboard and the freeway oriented freestanding sign.
(9) In no event shall any billboard be permitted in any location which would result in a violation of any applicable federal, state, or local law. (I) Development standards.
(1) V-shape billboards. V-shape billboards shall not be located immediately adjacent to another v-shape billboard on the same side of the freeway. Structure Type. Billboards shall meet the definition of “billboard, electronic” or “billboard, digital static” as defined in § 155.003. Any off-site advertisement meeting the definition of "supergraphic" as defined in § 155.003 shall be prohibited. (2) Maximum height. Heights of electronic billboards shall be established relative to topography and setting so as to provide the best balance between the sign's purpose of effectively communicating a visual message, the setting including topography and surrounding architecture, and freeway traffic safety. However, in no case shall an electronic a billboard exceed a maximum height of 50 feet as measured from the center line of the nearest travel lane of Interstate 605 to the top edge of the electronic billboard face. This excludes architectural elements, which may extend up to six feet above the 50-foot height limit. (3) Minimum setback. The minimum setback distance of the electronic billboard column support post shall be at least 25 feet from any property line and at least 25 feet from any building. Upon a showing of good cause, the minimum setbacks may be reduced as a part of the development plan approval review, if the Planning Commission finds that the electronic billboard as proposed will not be placed and/or designed in such a manner as to create a traffic hazard. Examples of such sign placement and/or design include, but are not limited to, signs which interfere with traffic sight distances, traffic flow or the visual access to a traffic sign; and signs with color, configuration, text or location which cause them to be mistaken for, or otherwise imitate, a traffic sign or signal. (4) Driveways. Electronic b Billboards projecting over a driveway or driving aisle shall have a minimum clearance of 16 feet between the lowest point of the face, including architectural elements, and the driveway grade. (5) Pedestrian walkway. Electronic b Billboards projecting over a pedestrian walkway shall have a minimum clearance of eight feet between the lowest point of the face, including architectural elements, and the walkway grade. (6) Minimum ground clearance. Electronic b Billboards shall have a minimum clearance of eight feet between the lowest point of the face, including architectural elements, and ground level so as not to provide an attractive nuisance for graffiti and vandalism.
(7) Face orientation. Electronic b Billboards shall be designed to be viewed primarily by persons traveling on the main-traveled way of the freeway. No electronic billboard shall have more than one face (display surface) oriented in the same vertical plane.
(8) The electronic billboard shall be constructed to withstand a minimum wind pressure of 20 pounds per square foot of exposed surface. (9) Each electronic billboard shall comply with all applicable federal, state, and local laws and regulations, including but not limited to, the Highway Beautification Act of 1965 (23 U.S.C. § 131 et seq.), the California Outdoor Advertising Act (Cal.
Bus. and Prof. Code §§ 5200 et seq.), and the California Vehicle Code, as they currently exist or may hereafter be amended.
(J) Standards of design.
(1) All new electronic billboards shall be designed to have a single cylindrical column support post.
(2) The single cylindrical column support post of all electronic billboards shall be provided with an architectural façade.
(3) Maximum number of faces. No electronic billboard shall have more than two faces. A face shall be considered the display surface upon which an advertising message is displayed.
(a) The faces of two-sided electronic billboards shall be identical in size. (b) The top, bottom, and sides of the faces shall be in alignment, and no portion of either face shall project beyond the corresponding portion of the other face. Architectural elements shall also be aligned on both sides of the electronic billboard.
(4) Maximum face size. Each face of the sign shall be no larger than 14 feet by 48 feet in dimension (total 672 square feet), plus framing. Subject to City Council approval, a request for a variance to the requirement of this section may be considered on a case-by-case basis.
(5) Screening. All exposed portions of electronic billboards, including backs, sides, under areas, support members and support posts, shall be screened to the satisfaction of the Director of Community Development or designee. (6) The angle between the faces of a v-shape electronic billboard shall be no greater than 30 degrees.
(7) The utilities of each electronic billboard shall be underground. (K) Strict application of design and numerical standards not required. In general, no electronic billboard should exceed the number, size, height, or location limitations set forth in this section. However, as rigid numerical or other design standards may preclude exceptional design that might better achieve the purpose and objectives of this section, exceptions to the stated numerical or design standards, including size, shape, and location, may be approved by the Planning Commission when appropriate, provided any resulting determinations or approvals shall be supported by clear and descriptive findings that are consistent with and which achieve one or more of the purposes and the objectives of this chapter. No design exceptions may be approved for prohibited signs. For any approval of an electronic billboard which does not strictly conform to the stated numerical and design standards set forth in this section or the applicable development plan approval, the Planning Commission must first make the following findings in writing:
(1) The proposed electronic billboard achieves the purposes and objectives of this section and the city sign ordinance; and
(2) The proposed electronic billboard exemplifies innovation and creativity and is appropriate and consistent with the architecture and context of the building and the neighborhood where the sign will be located; and
(3) The proposed electronic billboard is consistent with all applicable sign guidelines or has been determined by Planning Commission to better achieve the purpose and objectives of this sign subchapter than the strict application of said sign guidelines and standards.
(L) Operational restrictions.
(1) No electronic billboard shall display flashing, shimmering, glittering, intermittent or moving light or lights. Exceptions to this restriction include time, temperature, and smog index units, provided the frequency of change does not exceed foursecond intervals. (2) Minimum display time. Each message on the sign an electronic billboard must be displayed for a minimum of four seconds and each message on a digital static billboard must be displayed for a minimum of two minutes, or the minimum time allowed under the State of California Outdoor Advertising Act and Caltrans implementing regulations, whichever is the shorter period of time. (3) Maximum display time. Electronic billboard messages shall be displayed for no longer than two minutes at a time. Digital static billboard messages are not subject to a maximum display time.
(4) Each electronic billboard shall be tied into the National Emergency Network and provide emergency information, including child abduction alerts (i.e., "Amber Alerts").
(5) Each electronic billboard shall be designed to either freeze the display in one static position, display a full black screen, or turn off in the event of a malfunction. (6) No electronic billboard shall utilize technology that would allow interaction with drivers, vehicles or any device located in vehicles, including, but not limited to, a radio frequency identification device, geographic positions system, or other device.
(7) No electronic billboard shall emit audible sound, odor, or particulate matter. (8) No electronic billboard shall simulate or imitate any directional, warning, danger or information sign, or any display likely to be mistaken for any permitted sign intended or likely to be construed as giving warning to traffic, by, for example, the use of the words "stop" or "slow down."
(9) No electronic billboard shall involve any red or blinking or intermittent light likely to be mistaken for warning or danger signals, nor shall its illumination impair the vision of travelers on the adjacent freeway and/or roadways. Illuminations shall be considered vision impairing when its brilliance exceeds the values set forth in Cal. Vehicle Code § 21466.5.
(10) Each electronic billboard shall be provided with an ambient light sensor that automatically adjusts the brightness level of the electronic sign based on ambient light conditions.
(11) Electronic b Billboards shall not operate at brightness levels of more than 0.3 foot-candles above ambient light, as measured using a foot-candle meter at a distance of 250 feet for a sign with a nominal face size of 14 feet by 48 feet. (12) No electronic billboard shall be maintained in the city unless the name of the person or company owning or maintaining it and the identifying number of the electronic billboard are plainly displayed thereon.
(M) Outdoor advertising permit. Outdoor advertising displays require a permit from Caltrans if they are located within 660 feet from the edge of the right-of-way and viewed primarily by persons traveling on a freeway.
(N) Additional requirements. Prior to issuance of a building permit for any electronic billboard project subject to the requirements of this chapter, the applicant shall provide the following:
(1) The telephone number of a maintenance service, to be available 24 hours a day, to be contacted in the event that an electronic a billboard becomes dilapidated or damaged.
(2) Proof of lease demonstrating a right to install the electronic billboard on the subject property.
(3) A list of locations of all electronic billboards in the city owned or managed by the entity that will own or manage the subject electronic billboard. (O) Future technologies. The technology currently being deployed for electronic and digital static billboards is LED (light emitting diode), but there may be alternate, preferred, or superior technology available in the future. Owners of electronic or digital static billboards are authorized to change the electronic or digital static billboards to any other technology that operates under the maximum brightness standards in division (L) of this section. The city shall expedite any required approvals for technology that is superior in energy efficiency over previous generations or types. (P) After receiving approval to install an electronic a billboard, owners of electronic the billboards may replace the digital faces to face(s) of their electronic or digital static billboard, however, the following shall apply:
(1) All required permits are obtained.
(2) All screening and architectural elements are maintained. (3) The number of physical sign faces shall not be increased. (4) The overall size of the sign faces shall not be increased by more than five percent over the originally approved design.
FOR ITEM NO. 7, PLEASE SEE ITEM NO. 13
ITEM # 8
CITY OF SANTA FE SPRINGS
PUBLIC FINANCING AUTHORITY AGENDA STAFF REPORT
TO: Honorable Chair and Board Members
FROM: René Bobadilla, P.E., Executive Director
BY: Julio Morales, Director of Finance
SUBJECT: MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS
ISSUED THROUGH THE CITY OF SANTA FE SPRINGS PUBLIC
FINANCING AUTHORITY (PFA)
DATE: September 16, 2025
RECOMMENDATION(S):
It is recommended that the City Council:
1) Receive and file the report.
FISCAL IMPACT
N/A
BACKGROUND/DISCUSSION
The Santa Fe Springs Public Financing Authority (PFA) is a City entity that has periodically issued debt for the benefit of the Santa Fe Springs community. The following is a brief status report on the debt instruments currently outstanding that were issued through the PFA.
Consolidated Redevelopment Project 2006-A Tax Allocation Bonds Financing proceeds available for appropriation at 8/31/25 None Outstanding principal at 8/31/25 $7,750,000
Bond Repayment
The former Community Development Commission (CDC) issued a number of tax allocation bonds before it was dissolved by State law effective February 1, 2012 which are administered by the City acting as Successor Agency under the oversight of the appointed Oversight Board. The Successor Agency no longer receives tax increment.
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 16, 2025
MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED THROUGH
THE CITY OF SANTA FE SPRINGS PUBLIC FINANCING AUTHORITY (PFA)
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
Instead, distributions from the Redevelopment Property Tax Trust Fund (RPTTF) are received based on approved obligations. It is anticipated that sufficient allocations from the RPTTF will continue to be made to the Successor Agency to meet ongoing debt service obligations.
Unspent Bond Proceeds
Under an approved Bond Expenditure Agreement, unspent bond proceeds of the former CDC in the amount of approximately $19 million were transferred to the City in July 2014.
The funds are to be spent in accordance with the original bond documents. The unspent proceeds continue to be a source of funding within the City’s capital improvement program (CIP).
2016 Bond Refunding
In July 2016, the Successor Agency issued its 2016 Tax Allocation Refunding Bonds, which paid off several bond issuances of the former CDC. The bonds were originally issued through the Public Financing Authority and included the 2001 Series A, 2002 Series A, 2003 Series A, the current interest portion of the 2006 Series A, and 2006 Series B bond issuances.
2017 Bond Refunding
In December 2017, the Successor Agency issued its 2017 Tax Allocation Refunding Bonds, which paid off the 2007 Tax Allocation Bonds of the former CDC. The 2007 Bonds were originally issued through the Public Financing Authority.
ANALYSIS
The report is presented for informational purposes only.
ENVIRONMENTAL
N/A
SUMMARY/NEXT STEPS
The Successor Agency will continue to request sufficient distributions from the RPTTF to make required bond payments through maturity on September 1, 2028.
ATTACHMENT(S):
None
FOR ITEM NO. 9, PLEASE SEE ITEM NO. 13
ITEM # 10
CITY OF SANTA FE SPRINGS
WATER UTILITY AUTHORITY AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Julio Morales, Director of Finance
SUBJECT: MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS
ISSUED THROUGH THE CITY OF SANTA FE SPRINGS WATER UTILITY
AUTHORITY (WUA)
DATE: September 16, 2025
RECOMMENDATION(S):
It is recommended that the City Council:
1) Receive and file the report.
FISCAL IMPACT
None.
BACKGROUND/DISCUSSION
The Santa Fe Springs Water Utility Authority (WUA) is a City entity that has issued debt for the benefit of the Santa Fe Springs community. The following is a brief status report on the debt instruments currently outstanding that were issued through the WUA.
Water Revenue Bonds, 2013
Financing proceeds available for appropriation at 8/31/2025 None Outstanding principal on 8/31/2025 $6,890,000
Water Revenue Bonds, 2018
Financing proceeds available for appropriation at 8/31/2025 None Outstanding principal on 8/31/2025 $175,000
In May 2013 the Water Utility Authority issued the 2013 Water Revenue Bonds in the amount of $6,890,000. The bonds refunded the existing 2003 Water Revenue Bonds CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 16, 2025
MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED THROUGH
THE CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY (WUA)
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
(issued through the Public Financing Authority) and provided additional funds for water improvement projects in the amount of $2,134,339. The funds were restricted for use on water system improvements. In August 2013 the Water Utility Authority Board appropriated the proceeds for the Equipping Water Well No. 12 Project and all proceeds were since used on this project.
In January 2018 the Water Utility Authority issued the 2018 Water Revenue Bonds in the amount of $1,800,000. The bonds refunded the existing 2005 Water Revenue Bonds (issued through the Public Financing Authority). No additional funds were raised through the issuance of the 2018 Water Revenue Bonds.
The WUA was formed in June of 2009. Water revenue bonds issued prior to this date were issued through the City of Santa Fe Springs Public Financing Authority.
ANALYSIS
The report is presented for informational purposes only.
ENVIRONMENTAL
N/A
SUMMARY/NEXT STEPS
The WUA budget includes sufficient appropriations and adequate revenues are expected to be collected to meet the debt service obligations associated with the 2013 and 2018 Water Revenue Bonds.
ATTACHMENT(S):
None
FOR ITEM NO. 11, PLEASE SEE ITEM NO. 13
FOR ITEM NO. 12, PLEASE SEE ITEM NO. 13
ITEM # 13
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Fernando N. Muñoz, City Clerk
SUBJECT: MINUTES OF THE AUGUST 19, 2025 CITY COUNCIL MEETINGS DATE: September 16, 2025
RECOMMENDATION(S):
It is recommended that the City Council:
1) Approve the minutes as submitted.
FISCAL IMPACT
N/A
BACKGROUND
Staff has prepared minutes for the following meeting:
• Regular Meeting of August 19, 2025
ANALYSIS
N/A
ENVIRONMENTAL
N/A
DISCUSSION
N/A
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 16, 2025
MINUTES OF THE REGULAR COUNCIL MEETINGS
SUMMARY/NEXT STEPS
N/A
ATTACHMENT(S):
A. August 19, 2025 Regular Meeting Minutes
ITEM STATUS:
APPROVED:
DENIED:
TABLED:
DIRECTION GIVEN:
APPROVED:
MINUTES OF THE MEETINGS OF THE
CITY COUNCIL
August 19, 2025
CALL TO ORDER
Mayor Rounds called the meeting to order at 5:02 p.m.
ROLL CALL
Members present: Councilmembers/Directors: Mora, Martin, Rodriguez, Mayor Pro Tem/Vice Chair Zamora, and Mayor/Chair Rounds.
Members absent: None.
PUBLIC COMMENTS ON CLOSED SESSION ITEMS
None
CITY COUNCIL
1. CLOSED SESSION
THREAT TO PUBLIC SERVICES OR FACILITIES
(Pursuant to Government Code Section 54957)
Consultation with: René Bobadilla, City Manager
2. CLOSED SESSION
CONFERENCE WITH LABOR NEGOTIATORS: One Matter
(Pursuant to California Government Code Section 54957.6) Agency Designated Representatives: City Manager
Employee organizations: Santa Fe Springs City Employees’ Association
3. CLOSED SESSION
CONFERENCE WITH LEGAL – ANTICIPATED LITIGATION
(Pursuant to Government Code Sections 54956.9(d)(2) and 54569(e)(1)): Three Matters
SUCCESSOR AGENCY
4. CLOSED SESSION
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Pursuant to Government Code Section 54956.8)
Property: APNs: 8011-018-900, -901, -902, -903, -904, -905, -906, AND 8011-019-911 (MC&C III)
Agency negotiator: René Bobadilla, City Manager and Cuong Nguyen, Director of Community Development
Negotiation parties: Inland Kenworth (U.S.) Inc.
Under negotiation: Lease price and terms related to interests in real property Minutes of the August 19, 2025 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
Mayor Rounds recessed the meeting at 5:03 p.m.
Mayor Rounds reconvened the meeting at 6:04 p.m.
CLOSED SESSION REPORT
City Attorney, Rick Olivarez provided a closed session report: feedback was provided, and no reportable action was taken. He also announced that closed session would resume after the consent calendar.
INVOCATION
Cindy Jarvis led the invocation.
PLEDGE OF ALLEGIANCE
The Youth Leadership Committee led the pledge of allegiance.
INTRODUCTIONS
The following members of the Chamber of Commerce were introduced:
1. John Wilson – Chamber CEO
PRESENTATIONS
5. STUDENT RECOGNITION FOR BOXCAR MURAL SUBMISSIONS
(COMMUNITY SERVICES)
6. RECOGNITION OF SANTA FE SPRINGS HOME BEAUTIFICATION AWARDS (COMMUNITY SERVICES)
7. ECONOMIC DEVELOPMENT OPPORTUNITIES PLAN
(COMMUNITY DEVELOPMENT)
CHANGES TO AGENDA
None.
PUBLIC COMMENTS
The following persons spoke during public comments:
1) Eric Franklin and 2) Lee Squire.
STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
None
PUBLIC HEARING
8. RESOLUTION NO. 9976 – AUTHORIZING TO EXECUTE ALL DOCUMENTS NECESSARY TO RECEIVE AND ADMINISTER YEAR 5 PERMANENT LOCAL
HOUSING ALLOCATION (PLHA) PROGRAM FUNDING (POLICE SERVICES) RECOMMENDATION: It is recommended that the City Council:
Minutes of the August 19, 2025 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
1) Open the Public Hearing; and
2) Receive any comments from the public wishing to speak on this matter and thereafter close the Public Hearing; and
3) Adopt Resolution No. 9976 (Attachment “A”), authorizing the allocation of Year 5 PLHA funds on two programs assisting families and individuals in Santa Fe Springs experiencing homelessness with (1) residential rental assistance and (2) rapid rehousing with the following allocations (Attachment “C”):
i. Residential Rental Assistance Program: $33,893
ii. Rapid Re-Housing Program: $25,000
Total Year 5 PHLA Budget: $58,893
4) Appropriate $58,893 into FY25-26 Fiscal Year Budget and establish a non-general fund Activity Detail Budget and special revenue account; and 5) Authorize the City Manager to execute a reimbursement contract with City Attorney approval; and
6) Take such additional, related action that may be desirable.
Public Hearing opened at: 6:41 p.m.
No. of Speakers: None
Public Hearing closed at: 6:41 p.m.
It was moved by Mayor Pro Tem Zamora, seconded by Councilmember Martin, to adopt Resolution No. 9976, authorizing the allocation of Year 5 PLHA funds on two programs assisting families and individuals in Santa Fe Springs experiencing homelessness with (1) residential rental assistance and (2) rapid re-housing with the following allocations, appropriate $58,893 into FY25- 26 Fiscal Year Budget and establish a non-general fund Activity Detail Budget and special revenue account, authorize the City Manager to execute a reimbursement contract with City Attorney approval, and take such additional, related action that may be desirable, by the following vote:
Ayes: Mora, Martin, Rodriguez, Zamora, Rounds
Noes: None
Absent: None
Recuse: None
9. RESOLUTION NO. 9967 – FULL STREET VACATION OF TWO PUBLIC RIGHT-OFWAY EASEMENTS AT THE SOUTHEASTERN CORNER OF CARMENITA ROAD AND
EXCELSIOR DRIVE AND A PORTION OF FREEWAY DRIVE
(PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
Minutes of the August 19, 2025 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
1) Find and determine that the portion of Carmenita Road, south of Excelsior Drive, and the portion of Freeway Drive, north of the Carmenita I-5 offramp, as described in the City Engineer’s Report and in Attachment A, are no longer needed as public rights-ofway (“ROW”) and are unnecessary for present or prospective public use; and 2) Find that the street vacation does not qualify as a “project” under CEQA; and 3) Conduct the public hearing and adopt Resolution No. 9967, ordering the vacation of a portion of Carmenita Road, south of Excelsior Drive, and a portion of Freeway Drive, north of the Carmenita I-5 offramp; and
4) Authorize the City Manager or designee to determine title to the land so vacated and, if title is in the City’s name, execute a quitclaim deed to the adjacent property owners; and
5) Take such additional, related action that may be desirable.
Public Hearing opened at: 6:42 p.m.
No. of Speakers: None
Public Hearing closed at: 6:42 p.m.
It was moved by Councilmember Rodriguez, seconded by Councilmember Mora, to find and determine that the portion of Carmenita Road, south of Excelsior Drive, and the portion of Freeway Drive, north of the Carmenita I-5 offramp, as described in the City Engineer’s Report and in Attachment A, are no longer needed as public rights-of-way (“ROW”) and are unnecessary for present or prospective public use, find that the street vacation does not qualify as a “project” under CEQA, adopt Resolution No. 9967, ordering the vacation of a portion of Carmenita Road, south of Excelsior Drive, and a portion of Freeway Drive, north of the Carmenita I-5 offramp, authorize the City Manager or designee to determine title to the land so vacated and, if title is in the City’s name, execute a quitclaim deed to the adjacent property owners, and take such additional, related action that may be desirable, by the following vote:
Ayes: Mora, Martin, Rodriguez, Zamora, Rounds
Noes: None
Absent: None
Recuse: None
OLD BUSINESS
10. BOX CAR MURAL SELECTION (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Review the (5) five Box Car Mural designs, presented by Artists Ivo Vergara, an international visual artist and Artist Rachel Lofthouse of Phoenix Design Company and select (1) one to be installed on the Heritage Park train box car; and Minutes of the August 19, 2025 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
2) Take such additional, related, action that may be desirable.
Community Services Manager, Ed Ramirez provided a brief presentation on Item No. 10.
Heritage Arts Advisory Committee Chair, Gabriel Jimenez also provided additional information.
Council provided their opinions on the different options and eventually chose Option No. 1 with slight modifications.
It was moved by Mayor Rounds, seconded by Councilmember Mora, to choose Option No. 1 with slight modifications, and take such additional, related, action that may be desirable, by the following vote:
Ayes: Mora, Martin, Rodriguez, Zamora, Rounds
Noes: None
Absent: None
Recuse: None
REGULAR BUSINESS – NONE
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a Councilmember wishes to discuss should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any ordinance.
PUBLIC FINANCING AUTHORITY
11. MINUTES OF THE JULY 1, 2025 PUBLIC FINANCING AUTHORITY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Approve the minutes as submitted.
12. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED THROUGH
THE CITY OF SANTA FE SPRINGS PUBLIC FINANCING AUTHORITY (PFA) (FINANCE)
RECOMMENDATION: It is recommended that the Public Financing Authority:
1) Receive and file the report.
WATER UTILITY AUTHORITY
13. MINUTES OF THE JULY 1, 2025 WATER UTILITY AUTHORITY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Approve the minutes as submitted.
Minutes of the August 19, 2025 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
14. MONTHLY REPORT ON THE STATUS OF DEBT INSTRUMENTS ISSUED THROUGH
THE CITY OF SANTA FE SPRINGS WATER UTILITY AUTHORITY (WUA) (FINANCE) RECOMMENDATION: It is recommended that the Water Utility Authority:
1) Receive and file the report.
HOUSING SUCCESSOR
15. MINUTES OF THE JULY 1, 2025 HOUSING SUCCESSOR MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Housing Successor:
1) Approve the minutes as submitted.
SUCCESSOR AGENCY
16. MINUTES OF THE JULY 1, 2025 SUCCESSOR AGENCY MEETINGS (CITY CLERK)
RECOMMENDATION: It is recommended that the Successor Agency:
1) Approve the minutes as submitted.
CITY COUNCIL
17. MINUTES OF THE JULY 1, 2025 CITY COUNCIL MEETINGS (CITY CLERK) RECOMMENDATION: It is recommended that the City Council:
1) Approve the minutes as submitted.
18. ON-CALL TREE MAINTENANCE SERVICES – AWARD OF CONTRACT FOR RFB NO. 25-1 (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Accept the proposal from West Coast Arborists, Inc. in response to RFB No. 25-1 for On-Call Tree Maintenance Services; and
2) Award a contract to West Coast Arborists, Inc. from Anaheim, California for On-Call Tree Maintenance Services for an annual fee not-to-exceed $350,000; and 3) Authorize the City Manager to execute the agreement with West Coast Arborists, Inc.; and
4) Take such additional, related, action that may be desirable.
Minutes of the August 19, 2025 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
19. RESIDENTIAL STREET IMPROVEMENT 2024-2025 – FINAL PAYMENT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Final Payment to Toro Enterprises, Inc. of Oxnard, California for $1,718,468.68 (Less 5% Retention); and
2) Approve the final contract amount with Toro Enterprises, Inc. in the amount of $6,615,744.70; and
3) Take such additional, related action that may be desirable.
20. SHOEMAKER AVENUE AND BROADWAY AVENUE STREET IMPROVEMENT –
FINAL PAYMENT (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Final Payment to Sequel Contractors, Inc. of Santa Fe Springs, California for $312,413 (Less 5% Retention); and
2) Approve the final contract amount with Sequel Contractors, Inc. in the amount of $971,328; and
3) Authorize the Director of Public Works to execute Contract Change Order Nos. 1 - 4 in an aggregate amount of $159,485; and
4) Appropriate $20,000 from Measure SFS funds to the Shoemaker Avenue and Broadway Avenue Street Improvement Project (Account No. PW230504); and 5) Take such additional, related action that may be desirable.
21. STREET LIGHT LED CONVERSION PROJECT – CHANGE ORDER APPROVAL (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the City Manager to execute Contract Change Order No. 1 in the amount of $44,000 and Contract Change Order No. 2 in the amount of $79,730 with Yunex, LLC, for additional work in an aggregate amount of $123,730; and 2) Take such additional and related action as may be desirable.
22. INTRODUCTION OF ORDINANCE NO. 1161 – DISSOLVING THE TRAFFIC COMMISSION AND REPEALING SECTIONS 70.40 THROUGH 70.44 OF CHAPTER 70 (GENERAL PROVISIONS) OF TITLE VII (TRAFFIC CODE) OF THE SANTA FE
SPRINGS MUNICIPAL CODE (PUBLIC WORKS)
Minutes of the August 19, 2025 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
RECOMMENDATION: It is recommended that the City Council:
1) Introduce by title only and waive further reading of Ordinance No. 1161:
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS DISSOLVING THE TRAFFIC COMMISSION AND REPEALING SECTIONS 70.40 THROUGH 70.44 OF CHAPTER 70 (GENERAL PROVISIONS) OF TITLE VII (TRAFFIC CODE) OF THE SANTA FE SPRINGS MUNICIPAL CODE; and
2) Take such additional, related, action that may be desirable.
23. FLEET MAINTENANCE SERVICES – AWARD OF CONTRACT TO PCAM LLC (PUBLIC WORKS)
RECOMMENDATION: It is recommended that the City Council:
1) Award a piggyback contract to PCAM LLC of Commerce, CA in an annual not-toexceed amount of $450,000 for fleet maintenance services in accordance with Santa Fe Springs Municipal Code §34.18; and
2) Authorize the City Manager to execute the agreement with PCAM LLC; and 3) Take such additional, related, action that may be desirable.
25. APPROVE AND ADOPT THE 2025 CITY OF SANTA FE SPRINGS ECONOMIC
DEVELOPMENT OPPORTUNITIES PLAN (EDOP)
(COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Review, approve and adopt the 2025 City of Santa Fe Springs Economic Development Opportunities Plan (EDOP), as prepared by Kosmont Companies; 2) Direct staff to begin implementing priority action items identified in the EDOP; and 3) Take such additional, related action that may be desirable.
26. AMENDMENT NO. 1 TO AGREEMENT WITH LISA WISE CONSULTING (COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the City Manager to execute Amendment No. 1 to the agreement with Lisa Wise Consulting (Lisa Wise) to expand the scope of work to include reviewing and making recommendations regarding the City’s industrial design objective standards in an amount that shall not exceed $42,275; and
Minutes of the August 19, 2025 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
2) Authorize the City Manager to take any additional, related action(s) that may be desirable.
27. APPROVAL OF AN EXCLUSIVE NEGOTIATION AGREEMENT WITH INLAND KENWORTH INC. FOR THE DEVELOPMENT OF A MEDIUM AND HEAVY-DUTY
TRUCK DEALERSHIP (COMMUNITY DEVELOPMENT)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the Exclusive Negotiation Agreement (ENA) between the City of Santa Fe Springs and Inland Kenworth Inc., for the potential purchase and development of a medium- and heavy-duty truck dealership within the City limits; 2) Authorize the City Manager to execute the ENA in substantially the form presented, with such minor modifications as approved by the City Attorney; and 3) Take such additional, related action that may be desirable.
28. ART IN PUBLIC PLACES FY 2025-26 ART EDUCATION GRANT PROGRAM
AWARDS (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the FY 2025-26 award distribution of $66,911.45, as recommended by the Heritage Arts Advisory Committee (HAAC), to fund the Art Education Grant Program recipients.
2) Take such additional, related, action that may be desirable.
29. APPROVAL OF TRANSPORTATION SERVICES AGREEMENT WITH PCAM, LLC (COMMUNITY SERVICES)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt Resolution No. 9975 approving a cooperative contract services agreement with PCAM, LLC dba Parking Company of America in the amount of $672,900 for the management and operations of the City’s Dial-A- Ride (DAR) services in accordance with Santa Fe Springs Municipal Code §34.18; and
2) Authorize the City Manager to execute the contract agreement with PCAM, LLC dba Parking Company of America (PCAM); and
3) Appropriate $672,900 from the Transit Budget Account No. 10105850 for DAR operations; and
4) Take such additional, related, action that may be desirable.
Minutes of the August 19, 2025 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
30. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH VASQUEZ & COMPANY
LLP FOR FINANCIAL AUDIT SERVICES (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the City Manager to execute a Professional Services Agreement with Vasquez & Company LLP for server upgrades required for Financial Audit Services in the amount of $227,694 through June 30, 2027; and
2) Authorize the City Manager, at their discretion, to execute extension options for Year 4 and Year 5 in an additional amount that shall not exceed $159,487; and 3) Take such additional, related action that may be desirable.
31. TREASURER’S REPORT OF INVESTMENTS FOR THE QUARTER ENDING JUNE 30, 2025 (FINANCE)
RECOMMENDATION: It is recommended that the City Council:
1) Receive and file the report.
32. APPROVE AWARD OF PROFESSIONAL SERVICES AGREEMENT WITH AP
TRITON, LLC, TO PROVIDE PROFESSIONAL CONSULTATION SERVICES TO THE
CITY OF SANTA FE SPRINGS FIRE DEPARTMENT (FIRE)
RECOMMENDATION: It is recommended that the City Council:
1) Approve the award of a Professional Services Agreement (PSA) with AP Triton, LLC, as a sole source provider, to provide professional consulting services for the City’s Response to Request for Proposals (RFP): Ambulance Service: Response to Los Angeles County’s RFP; and
2) Adopt a Resolution to waive the City’s competitive bidding process with AP Triton, LLC, with respect to this PSA; and
3) Authorize the City Manager to execute the PSA and any subsequent amendments, subject to approval by the City Attorney as to form; and 4) Take such additional, related, action that may be desirable.
33. REGIONAL TRAINING GROUP CIVILIAN ASSISTANT PLANNING COORDINATOR (PART TIME): AWARD OF CONTRACT (FIRE)
RECOMMENDATION: It is recommended that the City Council:
1) Authorize the City Manager to enter into a Professional Services Agreement with Fire Support Services, LLC and award a contract for the part-time Regional Training Group Minutes of the August 19, 2025 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
Civilian Assistant Planning Coordinator position, funded through the 2023, 2024, and 2025 State Homeland Security Program grants; and
2) Take such additional, related, action that may be desirable.
34. ADOPTION OF RESOLUTION PROCLAIMING THE CITY MANAGER TO ACT AS THE
DIRECTOR OF EMERGENCY SERVICES DURING THE EXISTENCE OR
THREATENED EXISTENCE OF A LOCAL EMERGENCY (FIRE)
RECOMMENDATION: It is recommended that the City Council:
1) Adopt the attached Resolution proclaiming the City Manager to act as the Director of Emergency Services during the existence or threatened existence of a local emergency, in accordance with California Government Code Section 8630 and Chapter 26 of the Santa Fe Springs Municipal Code; and
2) Take such additional, related, action that may be desirable.
Mayor Pro Tem Zamora requested to pull Item No. 24 due to wishing to extend the RFP process for another 30 days. Council unanimously agreed to pull Item No. 24.
It was moved by Councilmember Mora, seconded by Councilmember Rodriguez, to approve the consent calendar without Item No. 24, by the following vote:
Ayes: Mora, Martin, Rodriguez, Zamora, Rounds
Noes: None
Absent: None
Recuse: None
APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS
Mayor Rounds appointed Odalys Valladares to the Parks and Recreation Committee; COUNCIL COMMENTS/AB1234 COUNCIL CONFERENCE REPORTING
Councilmember Mora thanked the Chamber of Commerce and thanked the young artists for their mural inspirations. He also thanked the Historical & Beautification Committee for the judging of the properties that won beautification awards.
Councilmember Martin attended an ICA conference in the City of Coronado. She also introduced Miss Santa Fe Springs and talked about the recent offerings like National Night Out.
Councilmember Rodriguez thanked our Public Works Director for cleaning up a vacant property on Millergrove Dr. She also commended the National Night Out event and mentioned the LEAFF Golf Tournament.
Mayor Pro Tem Zamora also reported on attending the ICA Conference in the City of Coronado.
He also attended a NALEO Conference in Atlanta, Georgia. He commended staff on their management and guidance, and commented on National Night Out.
Mayor Rounds highlighted the Miss Santa Fe Springs court, and thanked staff.
Minutes of the August 19, 2025 Public Financing Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
CLOSED SESSION (continued)
Mayor Rounds recessed the meeting at 7:17 p.m.
Mayor Rounds reconvened the meeting at 8:40 p.m.
ADJOURNMENT
Mayor Rounds adjourned the meeting at 8:40 p.m. in memory of Jeff Mahlstead. _____________________
William K. Rounds
Mayor
ATTEST:
_____________________
Fernando N. Muñoz Date
City Clerk
ITEM # 14
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF TOWN CENTER PLAZA IMPROVEMENT PROJECT –
AWARD OF CONTRACT
DATE: September 16, 2025
RECOMMENDATION:
It is recommended that the City Council:
1) Approve adding the Town Center Plaza Improvement Project to the Capital Improvement Program; and
2) Award Task Order No. 9 to JMDiaz, Inc. of City of Industry, California in the amount of $715,000 for the design of the Town Center Plaza Improvement Project and authorize the City Manager to execute the task order; and 3) Appropriate $715,000 from Capital Improvement Reserve Fund to the subject project; and
4) Take such additional related action that may be desirable.
FISCAL IMPACT
It is recommended that the City Council add the Town Center Plaza Improvement Project to the Capital Improvement Program.
It is also recommended that the City Council appropriate $715,000 from the Capital Improvement Reserve Fund to pay for the design of the plans, specifications and estimate (PS&E) for the project per the fee proposal dated August 29, 2025 (Attachment B) submitted by JMDiaz, Inc.
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 16, 2025
ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF TOWN CENTER PLAZA IMPROVEMENT PROJECT – AWARD OF CONTRACT
Upon completion of the PS&E package and at a future Council Meeting, staff will recommend an appropriation of funds for the construction of the project. The preliminary construction estimate is $6,000,000, with the total project cost estimated at $8,000,000.
BACKGROUND
The Town Center Plaza Improvement Project has an approved conceptual plan divided into seven improvement zones (Attachment C). Construction of Zone 1 was completed in 2021 and included the Town Center Parking Lot/Landscape Improvements west and north of City Hall. Zones 2 through 7 were not advanced beyond the conceptual design phase and require the development of plans, specifications, and an estimate in order to advance into construction. Construction of Zones 2 through 7 would complete the entire Town Center Plaza Improvement Project.
In June 2025, staff coordinated a meeting with JMDiaz Inc. to discuss the scope of work for the proposed project. JMDiaz Inc. engaged a qualified team to prepare a PS&E package for the Town Center Plaza Improvement Project. The JMD team will prepare the construction (PS&E) documents for the project consisting of pathways, concrete walkways, a new stage, parking areas, landscape and hardscape features with lighting accents and wayfinding signage as well as security cameras that enhance the overall experience in a secure and aesthetically pleasing environment. The project will also include improvements to the Library Parking Lot to provide adequate vehicle circulation and turning movements while maximizing the number of spaces for ADA parking stalls, and the installation of electric vehicle charging stations.
ANALYSIS
Portions of the Town Center Plaza included in the recommended project have not been improved since the original construction of the Civic Center. Much of the concrete is dilapidated with cracking and other damage that is beyond repair. Infrastructure improvements are also necessary to better support community events that are held in the plaza. Improvement of these areas of the plaza will also better complement the improvements completed in 2021 in Zone 1 of the plaza.
ENVIRONMENTAL
Pursuant to the guidelines of the California Environmental Quality Act (CEQA), the Town Center Plaza Improvement Project is categorically exempt under Class 1(c) for existing facilities. Under CEQA, a project is exempt if the scope of work is limited to the repair, maintenance, and minor alterations of an existing facility.
The design of the project will consider Low Impact Development features as well as drought tolerant landscape design.
DISCUSSION
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 16, 2025
ON-CALL PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF TOWN CENTER PLAZA IMPROVEMENT PROJECT – AWARD OF CONTRACT
The Town Center Plaza Improvement Project will enhance the community’s overall experience while conducting business or enjoying the wide array of programs and events located on City’s Civic Center Campus.
The proposed project schedule is as follows:
• Authorization to proceed September 2025
• Preliminary Engineering September – November 2025
• PS&E (75% Completion) February 2026
• PS&E (90% Completion) April 2026
• PS&E (100% Completion) July 2026
Following the completion of the design, staff will recommend advancing the project into construction, including recommendations for funding the project to completion.
SUMMARY/NEXT STEPS
Upon City Council approval of the recommended actions, staff will coordinate with JMDiaz, Inc. to complete the design of the Town Center Plaza Improvement Project.
ATTACHMENTS:
A. Task Order No. 9
B. JMDiaz, Inc. Proposal
C. Town Center Plaza Improvements Conceptual Plan
ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
On-Call Professional Engineering Services
Task Order No. 9
ATTACHMENT A
ON-CALL PROFESSIONAL ENGINEERING SERVICES
TASK ORDER No. 9
In accordance with the Contract Agreement dated April 6, 2021 as executed by the City of Santa Fe Springs (CITY), a municipal corporation and JMDiaz, Inc. (CONSULTANT), Task Order No. 9 – Design Services for the Town Center Plaza Improvements Project.
Authorized Representative: James Enriquez, P.E., Director of Public Works Address: 11710 Telegraph Road
City of Santa Fe Springs, California 90670
Telephone No.: (562) 868-0511
JMDiaz, INC.:
Authorized Representative: Juan M. Diaz, P.E., President/CEO Address: 18645 East Gale Avenue, Suite 212
City of Industry, CA 91748-1363
Telephone No.: (626) 820-1137
SERVICES/SCOPE OF WORK: The CITY of Santa Fe Springs desires Design Services for the Town Center Plaza Improvements Project.
The following is the scope of work, schedule, and fee.
The City of Santa Fe Springs (City) is relying on a qualified consultant team to prepare Plans, Specifications and Estimates (PS&E) for the Santa Fe Springs Town Center Plaza Project located at the City’s Civic Center. The JMD team will prepare the construction (PS&E) documents for the Santa Fe Springs Town Center Project consisting of pathways, walkways, a new stage, parking areas, landscaping and hardscaping features with lighting accents and wayfinding signage as well as security cameras that enhance the overall experience in a secure and aesthetically pleasing manner. JMD’s design will ensure adequate vehicle circulation and turning movements can be achieved while maximizing the number of spaces for handicap stall users and those for electric vehicle charging. The fee for the design services will be per the JMD proposal dated August 29, 2025.
APPROXIMATE DESIGN SCHEDULE
Authorization to Proceed September 2025
Preliminary Engineering Sept–Nov 2025
PS&E 75% February 2026
PS&E 90% April 2026
PS&E 100% July 2026
FEE:
The Design Services for Town Center Plaza Improvements Project will be based on the Fee Schedule in the amount of $715,000 per the JMD proposal dated August 29, 2025.
On-Call Professional Engineering Services
Task Order No. 9
ATTACHMENT A
ACCEPTANCE of the terms of Task Order No. 9 is acknowledged by the following signatures of the Authorized Representatives.
SUBMITTED BY: ACCEPTED BY:
CITY OF SANTA FE SPRINGS JMDIAZ Inc,
René Bobadilla, P.E.,
City Manager
Juan M. Diaz, P.E.,
President/ CEO
Date Date
___________________________________
Juan M. Diaz, P.E.,
Chief Financial Officer
____________________
Date
18645 E. Gale Avenue, Suite 212, City of Industry, CA 91748-1363 (626) 820-1137 Tel ● (626) 820-1136 Fax
www.jmdiaz.com
August 29, 2025
Mr. Robert Garcia
Assistant Director of Public Works
Public Works Department
City of Santa Fe Springs
11710 Telegraph Road
Santa Fe Springs, CA 90670-3658 2025.1112.0041.00
Subject: Revised Proposal to Provide Professional Engineering Services for the Santa Fe Springs Town Center Project
Dear Mr. Garcia:
As requested, JMD is pleased to submit this revised proposal to provide professional design engineering services for the Santa Fe Springs Town Center Project in the City of Santa Fe Springs (City). Our proposal will remain effective for 90 days from the date of this letter.
Our scope of services described below has been tailored to meet the requirements based on the City’s request for proposal provided via email on June12, 2025 as well as our scoping meeting held on June 24, 2025. Our proposal includes a brief description of our proposed project team, scope of services, fee and schedule.
Background
The City previously hired RMA, Inc. to develop a Master Site Plan for the subject Town Center Project consisting of 7 Zones. The City commenced the Master Plan improvements by constructing Zone 1 which covers the Civic Center’s Main Parking Lot nearest the corner of Telegraph Road and Alburtis Avenue. The City now wishes to proceed and develop Zones 2 through 6 with a possible Zone 7 and Post Office conversion to a Police Station in the future.
Project Manager
To develop this project in an expeditious manner, we have assigned Juan M. Diaz, MBA, PE as Project Director and Deepak Solanki as Project Manager. Both Juan and Deepak have led similar civic projects for numerous municipalities including the following:
Civic Center - Police Department’s Veteran’s Memorial, City of El Monte Civic Center - Veterans Memorial Lighting, City of Irwindale Guadalupe Park Rehabilitation Project, City of La Habra Covina City Hall Improvements, City of Covina
Community Center Parking Lot, City of La Habra
Covina Parking Structure, City of Covina
Project Team
JMD has composed a comprehensive project team of expert professionals, illustrated in the Organization Chart in Figure 1 on the following page, to assist the City with conceptual through final design and eventual construction of the project. All key personnel are assigned for the proposed duration of the project.
ATTACHMENT B
Mr. Robert Garcia
August 29, 2025
JMD acknowledges that no person designated as "key" shall be removed or replaced without the prior written concurrence of the City of Santa Fe Springs. Table 1, on the following page, lists key personnel roles, current workload and availability, Brief resumes (including education, training, experience and applicable professional credentials) for key personnel are listed in the Appendix.
Figure 1 – Proposed Organization Chart
Mr. Robert Garcia
August 29, 2025
Table 1 – Key JMD Personnel Current Workload and Availability KEY PERSONNEL & ROLES CURRENT WORKLOAD AVAIL.
Project Director and Project Manager
Juan M. Diaz, MBA, PE
Project Director
Alameda Street Widening, LABOE (5%)
Compton Boulevard Rehabilitation, City of Compton (5%) District Boulevard Grade Crossing (5%)
Radio Road Grade Crossing (5%)
Administrative (10%)
Marketing (10%)
60%
Deepak Solanki
Project Manager
On Call Plan Checking, City of El Monte (5%)
On Call Water Services, City of Glendale (5%)
Staff Augmentation Services, City of Brea (10%)
Marketing (10%)
70%
Key Supporting Personnel
Algis Marciuska, PE, TE, PTOE
QA/QC Manager
On-Call Engineering Services, City of Glendora (25%)
On-Call Project Management, City of Pico Rivera (25%) Marketing (10%)
40%
Ivan Salvatierra, PE, TE
Civil and Traffic Engineer: CA
Eastside Light Rail Transit Corridor, LA Metro (20%)
Norwalk Roadway Rehabilitation Project, Various Zones (10%) Magnolia Ave Grade Crossing, City of Corona (10%)
Marketing (10%)
50%
Steve Itagaki, PE, TE, PTOE
Traffic Signing and Striping
Professional Engineer, CA
Traffic Engineer, CA
On-Call Traffic Engineering Services, City of El Monte (30%) Traffic Signal Warrant Analysis, City of South Pasadena (5%) Fullerton Road Grade Separation, ACE (5%)
Marketing (10%)
50%
Robert McMahon, RLA
Landscape Architecture
On Call Landscape Architecture (30%)
Administration (10%)
Marketing (10%)
50%
Haythem Nabilsi, GE
Geotechnical Services (GeoMat)
Various Geotechnical Projects (60%) 40%
Ruel del Castillo, PLS
Survey Services (Coast)
Various Surveying Projects (60%) 40%
Roy Morales
Electrical Services (Vela)
Various Electrical Projects (70%) 30%
Mr. Robert Garcia
August 29, 2025
Understanding and Approach
Understanding
The City of Santa Fe Springs (City) is relying on a
qualified consultant team to prepare Plans,
Specifications and Estimates (PS&E) for the Santa
Fe Springs Town Center Project located at the City’s
Civic Center. The JMD team will prepare the
construction (PS&E) documents for the Santa Fe
Springs Town Center Project consisting of pathways,
walkways, a new stage, parking areas, landscaping
and hardscaping features with lighting accents and
wayfinding signage as well as security cameras that
enhance the overall experience in a secure and
aesthetically pleasing manner. JMD’s design will
ensure adequate vehicle circulation and turning
movements can be achieved while maximizing the
number of spaces for handicap stall users and those
for vehicle charging.
Key Issues
The JMD Team knows the City of Santa Fe Springs Civic
Center and has identified key issues, listed below, to be addressed in a responsive, innovative and cost-effective manner.
Access and Circulation – the proposed civic center
improvements will provide overall enhanced access and
circulation including providing ADA compliant curb
ramps, walkways, handicapped parking as well as
accommodating vehicular turn movements and other
modes of transportation such as bicyclists and
pedestrians.
Safety and Security – the proposed improvements will
enhance safety for all users. This includes enhancing
security via proposed lighting as well as signage and
channelization for safe guidance and circulation.
Drainage – visible pavement ponding is indicative of
drainage patterns which do not lead to adequate
drainage facilities with likely flat grades that need to be adjusted to prevent stagnant runoff which often results in pavement deterioration. The JMD Team has extensive
experience modifying roadway, park and parking facilities with very flat grades by increasing grades through the
creation of artificial or new high and low points designed to eliminate flat areas, raise grades and provide direct storm drain connections via properly designed catch
basins with adequate local depressions.
Aesthetics – the proposed improvements will be
designed to enhance the appearance of the City’s Civic
Center resulting in a sense of place for community
festivities, events and activities.
Approach
JMD’s approach is to be Service-Oriented and keep
the City informed throughout the project. We will meet
with City staff first to verify the City’s expectations for the project and our proposed scope, schedule and
process. Relying on JMD’s extensive experience with
similar projects in neighboring cities, our project
approach will ensure project needs are met in a
responsive, innovative and effective manner.
Scope of Work
The JMD team will prepare conceptual plans as well
as final plans, specifications and estimates for the
City’s proposed project at the 75%, 90% and 100%
deliverable milestones in accordance with the City’s
Request for Proposal (RFP).
Deliverables at each milestone will be checked
thoroughly per JMD QA/QC procedures and signed
off by the Project’s Principal.
The following describes our scope of services
covering Zones 2 through 6 of the Civic Center and is
complemented by our proposed schedule and fee
proposal.
Phase 1 – Preliminary Engineering
Task 1.1 – Project Administration, Meetings
and Coordination
This task includes project management and
administration; meetings; agency and subconsultant
coordination; scheduling; budgeting; progress
reporting and invoicing. A detailed baseline project
schedule will be developed, maintained and updated
for control of this phase of the project.
Mr. Robert Garcia
August 29, 2025
A kick-off meeting involving City staff and the JMD
Team will be held to review the project requirements
in more detail, discuss issues and establish
procedures to be implemented for reviewing the
project during the various development stages of the
project.
Monthly progress reports and review meetings are
proposed to allow all parties involved to examine
project progress elements and discuss problems,
upcoming meetings, scheduling and workforce
allocations, as needed.
Periodic meetings will be conducted at monthly
intervals, as appropriate, with City staff, utility
companies and railroad entities, as appropriate, to
review progress of the work, obtain additional input
and direction, and coordinate preparation of the plans
as the work progresses. JMD will prepare agendas in
advance of meetings and meeting minutes within one
week from actual meetings.
JMD will attend monthly PDT meetings, as needed,
with the City other entities to coordinate project
efforts and provide project permit status updates.
This task assumes up to four (4) progress meetings.
Task 1.2 – Research, Data Collection and
Utility Coordination
JMD will assemble, sort and review existing available
information covering the project area including “asbuilt” plans, maps, studies and master plans; accident and traffic data; existing right of way; City design
standards, and easement and utility information in
order to become familiar with the project, ascertain
the completeness and accuracy of available
information and determine additional information
requirements. Field reviews and survey checks will be
made to verify existing information.
JMD will conduct utility coordination with 3rd party
utility companies involved, including SCE, as a first
step in the process. Responses and data received
will be documented in a utility matrix and submitted to the City for future record. Record information received will be used to develop existing utilities base plans to be field verified and submitted a second time to utility companies for confirm if utility changes occurred
since the first utility notice and verification. During this process, the JMD Team will identify utilities that need to be relocated to accommodate the proposed
improvements. Those utilities which require their own
design for relocation will be engaged immediately, to
meet critical lead-times and avoid schedule delays.
Task 1.3 – Surveying and Mapping
Our subconsultant, Coast Surveying, Inc.(Coast), will
prepare photogrammetry mapping at a scale of 1" =
20', with one-foot contours and in AutoCAD digital
format covering existing and proposed parking lot
limits within public right of way. The survey will
inventory existing features including curbs, gutters,
driveways, sidewalks, pavement limits, trees, utilities, poles, signs, drainage features and striping.
Deliverable(s):
JMD will provide one (1) copy of the topographic
map.
Task 1.4 – Field Review
JMD will conduct field review activities to verify
field conditions and develop a photo log for quick
reference.
Deliverable(s):
JMD will collect field notes and prepare a photo log.
Task 1.5 – Hydrology and Hydraulics
JMD will conduct localized hydrology and hydraulic
analysis to confirm Civic Center drainage patterns,
identify ponding conditions and develop solutions to
eliminate ponding.
Deliverable(s):
Concise Hydrology and Hydraulics Report.
Task 1.6 – Geotechnical Investigations and
Report
JMD’s geotechnical subconsultant, GeoMat Testing
Laboratories, Inc. (GeoMat), will conduct
geotechnical analysis and prepare a geotechnical
report utilizing existing data and collecting new data.
The report will summarize results of materials
Mr. Robert Garcia
August 29, 2025
encountered in borings, pavement section
measurements and laboratory tests.
Deliverable(s):
JMD will provide a draft and final geotechnical report.
Task 1.7 – Conceptual (30%) Plans
JMD and landscape architect, RMA, will prepare
conceptual plans for the proposed Town Center
Project. Design options will include parking lot
access, ADA pathway access, and addition of
landscape features to enhancing existing paths and
walkways. The JMD team will develop the plans in
close coordination with City staff. Upon approval of
the preferred design concept, the JMD design team
will move forward with the PS&E phase.
Deliverable(s):
Conceptual Plans.
Task 1.8 – Conceptual Cost Estimates
The JMD Team will develop conceptual level cost
estimates for the proposed improvements to confirm
available funding by the City is sufficient to further
develop and complete the project.
Deliverable(s):
Conceptual cost estimates.
Task 1.9 – Public Outreach
JMD will assist the City in presenting conceptual
plans to the community. JMD will prepare a
PowerPoint presentation and/or large-scale
conceptual plans for presentation to community
groups. This task assumes presenting the conceptual
plans for up to two (2) community meetings.
Deliverable(s):
Comments Log
Phase 2 – Plans, Specifications and
Estimates (75%)
JMD will prepare preliminary and final plans,
specifications and estimates (PS&E) at the 75%
design level including fully rendered concept plans for up to two concepts.
The following are the plans to be prepared:
Task 2.1 – Design Plans
The JMD team will prepare the following construction
plans utilizing AutoCAD (dwg) following the City’s
format. Plans will be prepared on 24”x36” sheets at
1”=20’ scales and as follows:
Title Sheet - will include vicinity map, general
notes, construction notes, list of drawings and
appropriate signature blocks.
Notes and Quantities - will include surveyed
existing conditions, removals, items for protection
in place, utilities, trees and will define the limits of work.
Horizontal Control Plan - will include the setting
out data necessary for staking out proposed
design features during construction.
Paving and Grading Plans - will include
elevations, slopes and offsets used for
verification of drainage patterns and earthwork.
The plan will include a cut and fill quantities table
and pavement section thickness.
Drainage Plan – will include proposed drainage
plan and profile of storm drain improvements
addressing local ponding.
Utility Plans - will include underground and
above ground utilities. Utility base plan will be
developed utilizing record information received
from utility coordination. The plan will identify
existing utilities and design of
relocations/installations of utilities.
Signing and Striping Plan - will include parking
layout, traffic circulation, ADA paths of travel,
striping legends and necessary signage for
parking designation, restrictions and wayfinding.
The plan will include parking space count, by
size or use (e.g., regular, compact, handicap,
etc.), in accordance with current City
requirements.
Wayfinding Signage Plans – JMD’s landscape
architect, RMA International, Inc. (RMA) will
prepare wayfinding signs maintaining a Town
Mr. Robert Garcia
August 29, 2025
Center theme to guide pedestrians to various
locations within the Civic Center.
Hardscape Plans – RMA will include landscape
and hardscape features and necessary irrigation
installation/modification. The plan will identify
plant species, placement patterns, irrigation
service tie in and controller location.
Landscape and Irrigation Plans – RMA will
include landscape and hardscape features and
necessary irrigation installation/modifications.
The plan will identify plant species, placement
patterns, irrigation service tie in and controller
location.
Electrical Plans and Details - JMD’s electrical
subconsultant, Vela Engineering (Vela), will
provide electrical, lighting, low voltage and
security engineering for Zones 1-6. Vela will:
o Replace existing aged, non-code compliant
or damaged electrical panels.
o Provide access control to all gates leading
outside of zones.
o Provide power to (2) Dual EV Chargers at
the Library.
o Provide power, AV and LV for the proposed
Stage Area.
Fiber Optic Plans – Vela will provide fiber optic
plans illustrating a single line diagram, panel
schedules, load calculations, voltage drop
calculations, site plan with EV charger power and
circuit routing, site lighting and power layout, site
photometrics, and schedule of lighting fixtures.
Vela will provide fiber and conduit design
between Library, Town Center, other buildings,
and Post Office that is to be converted to Police
Dept. Bldg. in the future. This includes providing
video surveillance design and layout, security
conduits throughout site, riser diagrams,
installation details, new fiber backbone
throughout the site, surveillance design for future
cameras and necessary backbone and access
control design for all perimeter gates.
Site Lighting Plans – Vela will revise/add
lighting in Zone 1 to match remainder of zone
lighting. Vela will also provide security lighting
throughout the zones as required, landscape
lighting for tree’s throughout the zones, power
and lighting for the Kiosk, lighting for way-finder
system, and design new lighting control system.
Title 24 Forms and Electrical Details – Vela
will provide Title 24 Forms and Electrical Details
needed for the project.
Erosion Control Plans – JMD will prepare
erosion control plans design to protect the site
from erosion related to construction activities.
Structural Plans – JMD’s structural engineer,
CHO Design Associates (CDA), will prepare
structural plans and details for proposed walls
around the new stage as well as
slabs/foundations to support proposed
information kiosks.
Proposed Stage (Zone 4): the proposed stage
will be raised and constructed of a minor
retaining wall (6’ or less) and slab on grade. CDA
will design and detail the retaining wall and slab
on grade stage. Standard cable rail will be
embedded in the top of our wall. A planter is
being proposed on the toe side, and CDA will
need to drive a footing down to allow for planting.
Stage contraction/expansion joints will be located
by RMA.
The existing damaged concrete walkway south of
the Library (Zone 5): A portion of the walkway
has been damaged and is in need of
replacement. It appears as though the damage
may be due to adjacent tree roots. While we can
design a replacement slab on grade, the damage
will likely occur again if the cause of damage is
not addressed. Correcting the cause of damage
is outside of our scope of work.
Landscape seat wall and backdrop metal
fencing: CDA understands that a concrete seat
wall is being proposed but is not currently
detailed. CDA will include this item in its scope of
work; any architectural finishes or treatments will
be by others. The backdrop metal fencing
appears to be an at grade element, and we will
Mr. Robert Garcia
August 29, 2025
provide CIDH foundations for the posts (similar to
a wrought iron fence). The steel elements and its
connection to the foundation will be by others.
Miscellaneous Landscape Items: CDA is
accounting for up to 6 concrete foundations for
various landscape items such as kiosks, bollards,
clock towers, flag poles and light foundations.
CDA’s design will be limited to the foundation
only, with loads coming from the manufacturer.
All above grade elements will be by others and
will not be a part of our scope of work. We are
assuming the foundations will either be CIDH
pole foundations, or shallow spread footings.
Dimensions, weights and loads of the elements
will be provided prior to the start of our work.
Trellis: CDA assumes this will be a manufacturer
item, and CDA will design a CIDH foundation to
support the structure based on loading provided
by the vendor.
The trellis itself will be considered a deferred
submittal item and its design is outside CDA’s
scope of work.
Cross Sections & Details Plan - will include
cross sections for parking lot and applicable
details supplementing the design sheets.
Deliverable(s):
Estimated plan set in the table to the right.
*Excludes Cross Sections
Task 2.2 - Engineer’s Estimate/Opinion of
Probable Construction Cost
The JMD Team will prepare preliminary and final cost
estimates for each park in MS Excel format for
proposed bidding items and utilizing current industry
rates based on recent bids for similar projects.
Task 2.3 - Specifications and Special
Provisions
The JMD team will prepare specifications per the
City’s standard boilerplate and the 2021 Greenbook
Standard Specifications for Public Works
Construction in Microsoft Word format for each park.
Specifications will include proposed bid items and
applicable sections as well as pay descriptions and
schedule requirements.
Description* Sheets
Title Sheet 1
Notes and Quantities 2
Typical Sections and Detail Plans 6
Horizontal Control Plan 2
Precise Grading and Drainage Plans 4
Drainage Plan 1
Utility Plans 2
Signing and Striping Plan 2
Wayfinding Signage Plans 2
Hardscape Plans 4
Landscape and Irrigation Plan 4
Electrical Plans 10
Electrical Details 3
Fiber Optic Plans 6
Site Lighting Plans 6
Title 24 Forms and Electrical Details 2
Erosion Control Plans 4
Structural Plans 2
Cross Sections & Details 8
Total* 63
Mr. Robert Garcia
August 29, 2025
Task 2.4 Quality Assurance/Quality Control
Reviews
All submittals (plans, specifications, estimates) will
include a QA/QC checklist and Principal’s signature
(progress payments will not be issued without the
principal’s signature) verifying the submittal adheres
to the:
Project intent and goals
Design requirements
Agency/utility company requirements
Phase 3 – PS&E (90%)
Task 3.1 – Prepare 90% PS&E Submittal
JMD will address review comments at the 75% level
review and prepare prefinal 90% plans, specifications
and estimates (PS&E).
Phase 4 – PS&E (100%)
Task 4.1 – Prepare 100% PS&E Submittal
JMD will address review comments at the 90% level
review and prepare final 100% plans, specifications
and estimates (PS&E).
Phase 5 – Advertising and Bidding
JMD will address review comments at the 90% level
review and prepare final 100% plans, specifications
and estimates (PS&E).
Task 5.1 - Attend Pre-Bid Meeting
JMD will attend the pre-bid meeting to discuss the
project and respond to questions. JMD will prepare
meeting minutes.
Deliverable(s): Meeting Minutes.
Task 5.2 – Technical Support and Respond to
Potential Bidder Comments
JMD will assist in answering questions regarding
omissions or conflicts in the design during the pre-bid meeting and bidding process. JMD will verify and
evaluate bids, including accuracy/quality checks as
well as provide input to the recommended lowest
bidder for contract award.
Deliverable(s): Questions Log and Bid Evaluation
Matrix.
Task 5.3 – Addendum Preparation
JMD will prepare addendum regarding omissions or
conflicts in the design. This task assumes one
addendum will be required.
Deliverable(s): Addenda Contract Documents.
Phase 6 – Design Support During
Construction
JMD will address review comments at the 90% level
review and prepare final 100% plans, specifications
and estimates (PS&E).
Task 6.1 - Attend Pre-Construction Meeting
JMD will attend the pre-construction meeting to
discuss the project and respond to questions. JMD
will prepare meeting minutes.
Deliverable(s): Meeting minutes.
Task 6.2 - Site Visits and Observations
JMD will conduct field visits and perform site
observations to ascertain project progress and
provide observation reports. This task assumes up to
three (3) visits.
Deliverable(s): Observation reports.
Task 6.3 - Review Shop Drawings / Submittals
JMD will review shop drawings and submittals
provided by the Contractor.
Deliverable(s): Document log and responses.
Task 6.4 - Review and Respond to RFIs and
RFCs
JMD will provide responses to Contractor RFIs and
RFCs.
Deliverable(s): Document log and responses to RFIs
and RFCs.
Mr. Robert Garcia
August 29, 2025
Task 6.5 - Review and Respond to Change
Orders and Claims
JMD will review and respond to Change Orders and
proposals and estimates. JMD will assist with claims
mitigation associated with design issues.
Deliverable(s): Document log and responses.
Task 6.6 - Prepare As-Built Plans
Upon construction completion, JMD will prepare asbuilt plans and include design modifications recorded during construction. As-built plans will be submitted to the City for record purposes.
Deliverable(s): As-Built Plans.
Fee*
JMD will perform the Scope of Services as shown in our fee schedule and summarized below for the following amounts on a lump sum basis by task as follows:
Zones 1 through 6
Phase I – Preliminary Engineering $ 148,942.00
Phase II – Design Development (75% PS&E) $ 475,912.00
Phase III – 90% PS&E $ 29,000.00
Phase IV – 100% PS&E $ 20,116.00
Phase V – Advertising / Bidding Support $ 5,050.00
Phase VI – Design Support During Construction $ 20,980.00 TOTAL $ 700,000.00
* The above estimate includes labor, overhead and related direct costs and developed with assumptions below.
Assumptions
Assumes prompt (within 30 days) payment of invoices. See additional assumptions in fee schedule.
Schedule
Once given a Notice to Proceed, JMD anticipates major project milestones will be completed as shown below.
Milestone 1 2 3 4 5 6 7 8 9 10 11 12
Phase 1 – Preliminary Engineering
Agency Review
Phase 2 – Des. Dev. (75%) PS&E
Agency Review
Phase 3 – 90% PS&E
Agency Review
Phase 4 – 100% PS&E
Agency Review and Approval
Advertising/Bidding
Construction
Mr. Robert Garcia
August 29, 2025
If this proposal is acceptable to you, please sign below and return one signed original to me.
We are pleased to provide these services to the City of Santa Fe Springs and look forward to your favorable reply. Should you have any questions, please contact me at (626) 820-1137 ext. 1101, or via email at [email protected].
Sincerely,
JMDiaz, Inc.
Juan M. Diaz, MBA, PE
President/CEO
Agreed by,
City of Santa Fe Springs
__________________________________
Name Date
JMD/st
M:\2025.1112.0041.00\p-041jmdr1.doc
TOTAL OTHER
Diaz Marciuska Salvatierra Itagaki Castaneda Solanki Andrade Dardoon Lee Hosseini Felix LABOR DIRECT TOTAL TASK DESCRIPTION $190.00 $180.00 $160.00 $170.00 $151.00 $120.00 $100.00 $90.00 $80.00 $50.00 $60.00 HOURS COSTS COST REMARKS 1 PHASE I - PRELIMINARY ENGINEERING 12 4 18 18 52 116 24 28 16 48 98 434 10,800.00 $ - $ 50,000.00 $ 20,000.00 $ - $ - $ 1,510.00 $ 148,942.00 $
1.1 Project Administration, Meetings (up to 8 meetings) and Coordination 8 0 16 16 0 88 0 0 0 0 90 218 - $ - $ - $ - $ - $ - $ 800.00 $ 23,560.00 $ * Mileage/Postage/Reproduction
1.2 Research/Data Collection and Utility Coordination 2 2 0 0 8 16 16 16 8 8 8 84 10,800.00 $ - $ - $ - $ - $ - $ 500.00 $ 19,728.00 $ * Potholing (4 potholes) by C Below1.3 Surveying and Mapping 0 0 0 0 0 2 0 2 0 0 0 4- $ - $ 50,000.00 $ - $ - $ - $ 50,420.00 $ * Field Surveying by Coast1.4 Field Review 2 2 2 2 4 8 8 8 8 0 0 44 - $ - $ - $ - $ - $ 210.00 $ 5,334.00 $ 1.5 Hydrology and Hydraulics 0 0 0 0 40 0 0 0 0 40 0 80 - $ - $ - $ - $ - $ - $ 8,040.00 $ 1.6 Geotechnical Investigations and Report 0 0 0 0 0 2 0 2 0 0 0 4- $ - $ - $ 20,000.00 $ - $ - $ 20,420.00 $ * Geotechnical Analysis and Report by GEO Mat1.7 Conceptual (30%) Plans 1 2 1 1 0 24 40 60 40 8 4 181 - $ - $ - $ - $ - $ - $ 17,000.00 $ 1.8 Conceptual Cost Estimates 0 0 0 0 0 4 4 8 8 0 0 24 - $ - $ - $ - $ - $ - $ 2,240.00 $ 1.9 Public Outreach 4 0 0 0 0 8 0 0 0 0 8 20 - $ - $ - $ - $ - $ - $ 2,200.00 $ 2 PHASE II - DESIGN DEVELOPMENT (75% PS&E) 3 28 6 4 0 6 8 12 12 8 5 92 - $ 29,340.00 $ - $ - $ 213,650.00 $ 44,050.00 $ - $ 475,912.00 $
2.1 Design Plans (60 sheets)
a. Title Sheet (1 sheet) 1 2 1 0 0 8 16 24 24 4 0 80 - $ - $ - $ - $ - $ - $ - $ 7,550.00 $ b. Notes and Quanitites (2 sheets) 2 4 4 0 0 24 40 40 24 12 4 154 - $ - $ - $ - $ - $ - $ - $ 14,980.00 $ c. Typical Sections and Detail Plans (6 sheets) 4 12 24 24 0 60 80 80 110 60 0 454 - $ - $ - $ - $ - $ - $ - $ 45,040.00 $ d. Curb Ramp and Details Plan (2 sheets) 2 4 4 0 0 24 40 40 24 12 4 154 - $ - $ - $ - $ - $ - $ - $ 14,980.00 $ e. Horizontal Control Plan (2 sheets) 2 4 4 0 0 24 40 40 24 12 4 154 - $ - $ - $ - $ - $ - $ - $ 14,980.00 $ f. Precise Grading and Drainage Plans (4 sheets) 4 8 8 0 0 48 80 80 48 24 8 308 - $ - $ - $ - $ - $ - $ - $ 29,960.00 $ g. Drainage Plan (1 sheet) 0 0 0 8 12 0 0 20 40 0 0 80 - $ - $ - $ - $ - $ - $ - $ 8,172.00 $ h. Utility Plans (2 sheets) 2 4 4 0 0 24 40 40 24 12 4 154 - $ - $ - $ - $ - $ - $ - $ 14,980.00 $ i. Signing and Striping Plans (2 sheets) 0 0 0 8 0 0 12 20 40 0 0 80 - $ - $ - $ - $ - $ - $ - $ 7,560.00 $ j. Wayfinding Sign Plans (4 sheets) 0 0 0 0 0 2 0 0 0 0 0 2- $ - $ - $ - $ 24,115.00 $ - $ - $ 24,355.00 $ * RMA k. Hardscape Plans (4 sheets) 0 0 0 0 0 2 0 0 0 0 0 2- $ - $ - $ - $ 30,000.00 $ - $ - $ 30,240.00 $ l. Landscaping/Irrigation Plans (8 sheets) 0 0 12 0 0 2 4 24 24 8 0 74 - $ - $ - $ - $ 159,535.00 $ - $ - $ 166,575.00 $ * RMA m. Electrical Plans (10 sheets) 0 0 0 0 0 4 0 0 0 0 0 4- $ - $ - $ - $ - $ 11,200.00 $ - $ 12,500.00 $ * Vela Electrical n. Fiber Optic Plans (6 sheets) 0 0 0 0 0 0 0 0 0 0 0 0- $ - $ - $ - $ - $ 11,400.00 $ - $ 11,400.00 $ * Vela Electrical o. Site Lighting Plans (6 sheets) 0 0 0 0 0 0 0 0 0 0 0 0- $ - $ - $ - $ - $ 11,100.00 $ - $ 11,100.00 $ * Vela Electrical p. Electrical Details (3 sheets) 0 0 0 0 0 2 0 0 0 0 0 2- $ - $ - $ - $ - $ 10,340.00 $ - $ 10,580.00 $ * Vela Electrical q. Title 24 Plans and Details (2 sheets) 0 0 0 0 0 4 0 0 0 0 0 4- $ - $ - $ - $ - $ 10.00 $ - $ 490.00 $ * Vela Electrical r. Structural Plan and Details (2 sheet) 0 0 0 0 0 2 0 0 0 0 0 2- $ 29,340.00 $ - $ - $ - $ - $ - $ 29,580.00 $ * CDA s. Erosion Control Plans (4 sheets) 2 2 0 0 0 8 16 32 32 8 4 104 - $ - $ - $ - $ - $ - $ - $ 9,380.00 $
2.2 Engineer's Estimate /Opinion of Probable Construction Cost 2 2 2 2 0 2 4 8 8 4 0 34 - $ - $ - $ - $ - $ - $ - $ 3,600.00 $
2.3 Specifications and Special Provisions 1 2 4 2 0 4 4 4 4 4 4 33 - $ - $ - $ - $ - $ - $ - $ 3,530.00 $
2.4 Quality Assurance/Quality Control 0 24 0 0 0 0 0 0 0 0 1 25 - $ - $ - $ - $ - $ - $ - $ 4,380.00 $ 3 PHASE III - 90% PS&E $ - - $ - $ - $ - $ - $ 29,000.00 $
3.1 Address 75% Comments and Prepare 90% PS&E Submittal 2 4 4 4 40 40 40 60 40 32 24 290 - $ - $ - $ - $ - $ - $ 100.00 $ 29,000.00 $ 4 PHASE IV - 100% PS&E $ - - $ - $ - $ - $ - $ 20,116.00 $
4.1 Address 90% Comments and Prepare 100% PS&E Submittal 2 2 2 2 16 24 40 40 40 36 12 216 0 - $ - $ - $ - $ - $ 100.00 $ 20,116.00 $ 5 PHASE V - AdvertIsing and Bidding Support $ - - $ - $ - $ - $ - $ $ 5,050.00
5.1 Attend Pre-Bid Meeting 0 0 0 0 0 4 0 0 0 0 4 8- $ - $ - $ - $ - $ - $ 50.00 $ 770.00 $ 5.2 Repond to Potential Bidder Comments 0 0 0 0 0 4 4 4 4 0 4 20 - $ - $ - $ - $ - $ - $ - $ 1,800.00 $
5.3 Addendum Preparation (up to one addendum) 0 0 0 0 0 4 4 8 8 0 4 28 - $ - $ - $ - $ - $ - $ - $ 2,480.00 $ 6 PHASE VI - DESIGN SUPPORT DURING CONSTRUCTION $ - - $ - $ - $ - $ 7,450.00 $ $ 20,980.00
6.1 Attend Pre-Construction Meeting 0 0 0 0 0 4 0 0 0 0 0 4- $ - $ - $ - $ - $ - $ 50.00 $ 530.00 $ 6.2 Site Visits and Observations (up to 4 visits) 0 0 0 0 0 12 0 0 0 0 0 12 - $ - $ - $ - $ - $ 2,000.00 $ 200.00 $ 3,640.00 $ * Vela Electrical6.3 Review Shop Drawings and Submittals 0 0 0 0 0 8 8 8 8 0 0 32 - $ - $ - $ - $ - $ 2,000.00 $ - $ 5,120.00 $ * Vela Electrical6.4 Review RFIs and RFCs 0 0 0 0 0 8 8 8 8 0 0 32 - $ - $ - $ - $ - $ 2,000.00 $ - $ 5,120.00 $ * Vela Electrical6.5 Review Change Orders 0 0 0 0 0 8 8 8 0 0 0 24 - $ - $ - $ - $ - $ - $ - $ 2,480.00 $ 6.6 Prepare As-Built Plans 0 0 0 0 0 4 8 8 8 0 0 28 - $ - $ - $ - $ - $ 1,450.00 $ - $ 4,090.00 $ * Vela Electrical 0 0 0 0 0 0 0 0 0 0 0 0- $ - $ - $ - $ - $ - $ - $ - $
A Railroad Permitting & Coordination (if UPRR owns the crossing and utility crossings within). 0 0 0 0 0 0 0 00000 $0.00 B Traffic Control Plans (4 sheets) 000000000000 $0.00
0 0 0 0 0 0 0 0 0 0 0- $ - $ - $ - $
A Zone 7 Electrical Plans 0 0000000000 $ - 14,600.00 $ - $ * Vela Electrical 15 32 24 22 52 122 32 40 28 56 103 526
$ 29,340.00 10,800.00 $ 50,000.00 $ 20,000.00 $ 213,650.00 $ 51,500.00 $ 1,510.00 $ 700,000.00 $ $ 14,600.00 14,600.00 $
$ - - $ - $ 714,600.00 $
Notes:
a Rates are subject to a 5% annual increase on January 1. $ 5,600,000.00b This proposal is based on a lump sum basis. 15 Estimated Construction 12.50% c Does not include the cost of permits.
d Does not include right of way acquisition.e Does not include monument restoration. feeproposal.xls
Estimated Construction
C Below CHO CSI
TOTAL ESTIMATED COST (Optional Tasks)OPTIONAL SERVICESADDITIONAL SERVICESGRAND TOTAL (With Optional Tasks) GEO MAT RMA Vela
TOTAL ESTIMATED LABOR HOURS (Excluding Optional Tasks)TOTAL ESTIMATED COST (Excluding Optional Tasks)
SANTA FE SPRINGS
TOWN CENTER
PROPOSED SITE PLAN
ZONE 1 ZONE 3
ZONE 5
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ZONE 7
ZONE 4
ZONE 2
ZONE 1
ZONE 2
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ZONES
ITEM # 15
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: AQUATIC CENTER IMPROVEMENT PROJECT (PHASE 1B) – AWARD
OF CONTRACT
DATE: September 16, 2025
RECOMMENDATION:
It is recommended that the City Council:
1) Award a construction contract to the apparent low bidder PCN3, Inc. of Los Alamitos, California in the amount of $9,506,000 for the construction of the Aquatic Center Improvement Project (Phase 1B) and authorize the City Manager to execute the agreement; and
2) Authorize the City Manager to execute Task Order No. 115 to Southstar | DCCM in the amount of $998,621 for Project Management, Construction Management, Construction Inspection and Public Outreach Services for the project; and 3) Appropriate $3,465,500 from the Utility Users Tax (UUT) Fund to Project Account No.
PW220014 for the Aquatic Center Improvement Project (Phase 1B); and 4) Transfer $380,000 from the Aquatic Center Improvements – Replaster Pools Project (Account No. PW220015) Utility Users Tax (UUT) Fund to the Aquatic Center Improvement Project – Phase 1B (Account No. PW220014); and 5) Transfer $282,000 from Aquatic Center Improvements – Surge Pit, Vault and Pump Replacement Project (Account No. PW220016) Utility Users Tax (UUT) Fund to the Aquatic Center Improvements Project – Phase 1B (Account No. PW220014); and 6) Take such additional, related action that may be desirable.
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 16, 2025 AQUATIC CENTER IMPROVEMENT PROJECT (PHASE 1B) – AWARD OF
CONTRACT
FISCAL IMPACT
The Capital Improvement Program Budget for Fiscal Year 2023-2024 has allocated $6,600,000 for this project. Additionally, State Senator Bob Archuleta assisted the city in securing a $6.4 million grant from the state. Other funding sources include $525,000 from the Heritage Arts Fund, $735,000 from LA County Measure A for parks, and $15,000 from LA County Measure W for stormwater initiatives. In total, these funds amount to $14,275,000 for the project.
The Capital Improvement Program Budget for Fiscal Year 2023-2024 has allocated $6,600,000 for this project. Additionally, State Senator Bob Archuleta assisted the city in securing a $6.4 million grant from the state. Other funding sources include $525,000 from the Heritage Arts Fund, $735,000 from LA County Measure A for parks, and $15,000 from LA County Measure W for stormwater initiatives. In total, these funds amount to $14,275,000 for the project.
On August 28, 2025, four bids were received and publicly opened for the project. The lowest apparent bidder was PCN3, Inc., located in Los Alamitos, CA, with a base bid totaling $11,385,000, which includes deductive alternate bid items. To align with City Council's direction regarding the Phase 1B elements, staff recommends deducting $1,879,000 from the base bid. This would result in a revised contract amount of $9,506,000.
Staff recommends proceeding with the most critical work in Phase 1B while deferring the remaining work to a future Phase 2, as outlined below.
The proposed scope for Phase 1B includes new amenities such as a Sprayground (splash pad), a jacuzzi/spa area, a new concession building, and shaded cabana areas. It also involves a minor refresh and renovation of the pool house, building additions to accommodate equipment rooms for the spa and Sprayground, and the replacement of the remaining pool deck concrete that was not replaced during Phase 1A. Additionally, spectator stands, several new shade structures for the deck, and an acrylic coating over all new hardscape areas will be included. Construction for Phase 1B is scheduled to begin in October 2025 and is expected to take approximately eight months to complete.
Phase 2 is a future project that is not currently recommended for construction. This phase would include the following improvements: a new entry plaza and canopies at the Pool House entrance, a roof screen for both the equipment building and the Pool House, renovations to the picnic area, and the addition of a new family restroom/change room in the Pool House, along with other enhancements within the Pool House. The total estimated cost for Phase 2 is $3,000,000.
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 16, 2025 AQUATIC CENTER IMPROVEMENT PROJECT (PHASE 1B) – AWARD OF
CONTRACT
FUNDING AND PROJECT COST SUMMARY
Project Expenses Estimated Project Costs
Phase 1A (Total Project Cost) - Completed $ 5,000,000
Phase 1B
Construction $ 9,506,000
Design $ 920,000
Engineering $ 433,500
Inspection and Testing $ 640,000
Contingency $ 1,241,000
Total Expenses: $ 17,740,500
Project Funding Amount
CIP Reserve Fund $ 6,600,000
State Senator Bob Archuleta State Parks Grant $ 6,400,000 Heritage Arts Fund $ 525,000
LA County Measure A (Parks) $ 735,000
LA County Measure W (Stormwater) $ 15,000
Total Funding: $ 14,275,000
Estimated Short Fall $ ($3,465,500)
Staff is recommending funding this shortfall by appropriating $3,465,500 from the Utility Users Tax (UUT) Fund to Account No. PW220014 for the Aquatic Center Improvement Project - Phase 1B.
Staff is also recommending approval of the On-Call Professional Engineering services as described in Task Order No. 115 to Southstar | DCCM and the project proposal. In summary, Task Order No. 115 consists of $247,500 for the Project Manager / Resident Engineer, $186,000 for the Construction Manager, $500,325 for Construction Inspection, and $64,796 for Public Outreach Services, totaling $998,621.
BACKGROUND
The Aquatic Center has shown signs of deterioration and has outdated amenities, as noted in previous council reports. The City held several meetings, including Council Study Sessions and Community Feedback Meetings, to discuss the poor condition of the aquatic center. Participants identified a range of issues, including cracking pool decks, aging equipment, and a strong desire for modern amenities such as a hot tub, sprayground, and concession area. As a result of these discussions, the City was directed to proceed with an initial repair of critical items (Phase 1A), allowing the Aquatic Center CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 16, 2025 AQUATIC CENTER IMPROVEMENT PROJECT (PHASE 1B) – AWARD OF
CONTRACT
to reopen in the summer of 2024. Phase 1B will include additional amenities and features and is scheduled for completion before the summer 2026 swim season.
ANALYSIS
On July 1, 2025, the City Council approved a Prequalified Bidders List and authorized the City Engineer to solicit construction bids from the prequalified contractors for Phase 1B.
The Notice Inviting Bids was sent to the Prequalified Bidders on July 30, 2025. The bidding instructions stated that the contract would be awarded based on the Base Bid, which was the entire scope of the plans and specifications and includes 21 deductive alternate bid items. The deductive bid items were included to provide the city the flexibility in awarding a contract based on the amount of funding available. The city may award a contract in the amount of the Base Bid or choose to deduct any combination of deductive alternate bid items. The 21 deductive alternate bid items include:
1) Acrylic concrete deck coating
2) Family changing room in the pool house
3) New entry plaza canopy for the pool house
4) Picnic area north of the sprayground
5) Add equipment screens on top of buildings to conceal HVAC equipment 6) Lighting Improvement to the pool house
7) HVAC replacement for the pool house
8) Replace roll down gates leading to the pool deck from the pool house 9) Renovate locker rooms
10) Renovate pool house lobby, office and janitor’s closet 11) Renovate pool house lifeguard stations, first-aid area and storage room 12) Renovate lifeguard dressing rooms
13) Renovate pool house men’s and women’s restrooms
14) Renovate pool house men’s and women’s shower rooms
15) Renovate pool deck showers
16) Swimsuit dryers
17) Renovate pool house manager’s room, vestibule, restroom, janitor’s closet and classroom
18) Pool house interior and exterior painting
19) Replace interior and exterior doors in the pool house 20) Improvement of communication systems
21) Replacement of security system
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 16, 2025 AQUATIC CENTER IMPROVEMENT PROJECT (PHASE 1B) – AWARD OF
CONTRACT
On August 28, 2025, four bids were received and publicly opened. City staff reviewed the proposals and confirmed that all submissions complied with the project specifications.
The lowest bid for the project came from PCN3, Inc., based in Los Alamitos, CA, with a total base bid of $11,385,000. The tabulated base bid results are as follows Company Name Audited Bid
Publicly Read
Bid Amount
1. PCN3, Inc. $11,385,000 $11,385,000
2. AMG & Associates, Inc. $11,963,000 $11,963,000
3. Spec Construction Co., Inc. $12,640,000 $12,640,000
4. Morillo Construction, Inc. $15,806,100 $15,806,100
The bid proposal submitted by PCN3, Inc. in the amount of $11,385,000 is approximately 35% below the Engineer’s Base Bid Estimate and is acceptable. The Engineer’s Base Bid Estimate had escalated to $17,480,000 in anticipation of recent construction market price increases. The Department of Public Works has reviewed the bids and determined the bid submitted by PCN3, Inc. to be responsive and responsible.
Awarding the full Base Bid amount of $11,385,000 would lead to a funding shortfall, requiring an additional appropriation of $5,344,500. As an alternative, staff recommends deducting the majority of the alternate deductive bid items related to pool house improvements (Deductive Bid Item Nos. 2-7, 9-14, 16-19, and 21), resulting in an aggregate deduction of $1,879,000. This adjustment reduces the construction contract award amount to $9,506,000, and the recommended additional funding appropriation decreases to $3,465,500. The pool house was refreshed for the reopening of the Aquatic Center following the completion of Phase 1A and is currently in good condition. A complete renovation of the pool house can be planned for the future when funding becomes available.
ENVIRONMENTAL
Pursuant to the guidelines of the California Environmental Quality Act (CEQA), the Aquatic Center Improvement Project (Phase 1B) is categorically exempt under Class 1(c) for existing facilities. Under CEQA, a project is exempt if the scope of work is limited to the repair, maintenance, and minor alterations of an existing facility.
The city’s design consultant has concluded that the project qualifies as routine maintenance for Low Impact Development compliance. This is because the original line and grade of the hardscape will be preserved, for the most part, and the proposed impervious area will remain below the threshold required for Low Impact Development.
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 16, 2025 AQUATIC CENTER IMPROVEMENT PROJECT (PHASE 1B) – AWARD OF
CONTRACT
DISCUSSION
The completion of the Aquatic Center Improvement Project (Phase 1B) will provide refreshing, relaxing and therapeutic aquatic activities to the community which promotes health and wellness while reducing chronic diseases.
SUMMARY/NEXT STEPS
Upon approval of the City Council of the recommended actions, City staff will coordinate with the Contractor on the delivery of the Phase 1B project with the goal of reopening the Aquatic Center for the Summer 2026 swim season.
ATTACHMENTS:
A. Contract Agreement
B. Task Order No. 115
C. Southstar I DCCM Proposal for On- Call Professional Engineering Services D. PCN3, Inc. “Bid Summation”
ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
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AGREEMENT FOR CONSTRUCTION
AQUATIC CENTER IMPROVEMENT PHASE 1B
PCN3, INC
This Agreement for Construction (“Agreement”) is entered into on this 16 day of September 2025, by and between the CITY OF SANTA FE SPRINGS, a California municipal corporation (“City”) and PCN3, INC, 10591 Humbolt Street, Unit A, Los Alamitos, CA 90720, State Contractor’s License No. 786518, (“Contractor”). Hereinafter, the City and the Contractor may be referred to collectively as the Parties.” The Parties mutually agree as follows: Contractor shall furnish all labor, equipment and materials for, and perform the work of AQUATIC CENTER IMPROVEMENTS PHASE 1B which is covered in the Contractor’s Bid Proposal (the “Work”), in accordance with the provisions and requirements in the Contract Documents as defined by this Agreement.
ARTICLE 1 – CONTRACT DOCUMENTS
1.1 Definitions. The meanings of all capitalized terms used herein and in the Contract Documents and not otherwise defined in this document shall be the same as those definitions set forth in the General and Standard Specifications and Special Provisions.
1.2 Contract Documents. The “Contract Documents,” except for Modifications issued after execution of this Agreement, consist of the following documents, all of which are either attached hereto as exhibits or are incorporated herein by this reference, are intended to be correlative and constitute Contractor’s performance obligations:
a. Permits from the City’s Building, Planning, and Public Works Departments and similar Governmental Approvals for the Work required by applicable law. b. Change Orders and other Modifications issued after execution of the Agreement. c. This Agreement, as signed by the Parties, including the following exhibit, and Certificates of Insurance and Additional insured endorsements for Contractor:
Exhibit “A” – Workers Compensation Certification
Exhibit “B” – Performance and Payment Bonds
Exhibit “C” – Claims Procedure
d. Addenda with later Addenda having priority over earlier Addenda issued in connection with the Notice Inviting Bids, as follows:
Addendum No. 1, issued , August 15, 2025, 7 pages.
Addendum No. 2, issued , August 28, 2025, 1 page.
e. Contractors Bid Proposal, for the above-referenced Bid No. 2025-05 (comprised of Notice Inviting Bids, Instructions to Bidders and attachments, Bid Schedule of Prices, List of Subcontractors, Proposal, Signature Certification/Authorization, Bid Guaranty, and where applicable, Contractor Qualification Statement and/or Subcontractor Qualification Statement.
ATTACHMENT A
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f. Special Provisions, General Specifications, Standard Specifications. g. City and other agency’s Standard Drawings.
h. All documents, maps, texts and items referred to in the foregoing documents.
1.3 Interpretation. In the event of any conflict between any of the Contract Documents, the document highest in the order of precedent shall control. The order of precedent shall be the same as that set forth in the 2018 Edition of the Standard Specifications for Public Works Construction, unless otherwise revised in the Special Provisions.
1.4 Entire Agreement. This Agreement together with all other Contract Documents represents the entire and integrated agreement between City and Contractor and supersedes any prior written or oral agreements between them concerning the subject matter contained in the Contract Documents. There are no representations, agreements, arrangements or understandings, oral or written, between the Parties hereto, relating to the subject matter contained in the Contract Documents, which are not fully expressed herein.
ARTICLE 2 - SERVICES OF CONTRACTOR
2.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services specified in the Contract Documents, which services may be referred to herein as the “Services” or “Work” hereunder. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that Contractor is a provider of first class work and services and Contractor is experienced in performing the work and services contemplated herein and, in light of such status and experience, Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be of good quality, fit for the purpose intended. Further, Contractor represents that it is knowledgeable and experienced in constructing improvements that are compliant with all applicable accessibility requirements and warrants that all work performed under this agreement will comply with all applicable accessibility requirements.
2.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental having jurisdiction in effect at the time service is rendered, including but not limited to, all applicable accessibility requirements.
2.3 Licenses, Permits, Fees and Assessments. Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement, including registration with the Department of Industrial Relations of the State of California as required by Labor Code Section 1725.5 before commencing performance under this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor's performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City against any such fees, assessments, taxes penalties or interest levied, assessed or imposed against City hereunder.
Contractor shall be responsible for all subcontractors' compliance with this Section 2.3. 2025-05 Aquatic Center Improvement Phase 1B
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2.4 Familiarity with Work. By executing this Contract, Contractor warrants that Contractor (a) has thoroughly investigated and considered the scope of services to be performed, including the requirement that the facilities being constructed must comply with all applicable accessibility requirements, (b) has carefully considered how the services should be performed, and (c) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should Contractor discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Contractor shall immediately inform the City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the City.
2.5 Standard of Performance. Contractor, its subcontractors and their employees, in the performance of Contractor’s work under this Agreement shall be responsible for exercising the degree of skill and care required by customarily accepted good professional practices and procedures used in the Contractor’s field. Any costs for failure to meet the foregoing standard or to correct otherwise defective work that requires re-performance of the work, shall be borne in total by the Contractor and not by the City. The failure of a project to achieve the performance goals and objectives stated in this Agreement is not a basis for requesting re-performance unless the work conducted by Contractor and/or its subcontractors is deemed by the City to have failed the foregoing standard of performance.
In the event Contractor fails to perform in accordance with the above standard:
2.5.1. Contractor will re-perform, at its own expense, any task which was not performed to the reasonable satisfaction of City. Any work re-performed pursuant to this paragraph shall be completed within the time limitations originally set forth for the specific task involved. Contractor shall work any overtime required to meet the deadline for the task at no additional cost to the City;
2.5.2. The City shall provide a new schedule for the re-performance of any task pursuant to this paragraph in the event that re-performance of a task within the original time limitations is not feasible; and
2.5.3. The City shall have the option to direct Contractor not to re-perform any task which was not performed to the reasonable satisfaction of the City Manager pursuant to application of subsections 1 and 2 above. In the event the City directs Contractor not to re-perform a task, the City shall negotiate a reasonable settlement for satisfactory work performed. No previous payment shall be considered a waiver of the City’s right to reimbursement.
Nothing contained in this section is intended to limit any of the rights or remedies which the City may have under law.
2.6 Care of Work. Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be 2025-05 Aquatic Center Improvement Phase 1B
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responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence.
2.7 Further Responsibilities of Parties. Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other. Contractor shall require all subcontractors to comply with the provisions of this Agreement.
2.8 Trenches or Excavations. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply:
a. Contractor shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) Subsurface or latent physical conditions at the site different from those indicated; or (3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the contract.
b. City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contractor’s cost of, or the time required for, performance of any part of the work shall issue a change order per Section 3.4 of this Agreement. c. That, in the event that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor’s cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date provided for by the contract, but shall proceed with all work to be performed under the contract. Contractor shall retain any and all rights provided either by contract or by law, which pertain to the resolution of disputes and protests between the contracting parties.
2.9 Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunk line utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse contractor for any costs incurred in locating, repairing damage not caused by contractor and removing or relocating such unidentified utility facilities, including equipment idled during such work. Contractor shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities.
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ARTICLE 3 – CONTRACT PRICE AND PAYMENT
3.1 Contract Price. City shall pay Contractor the Contract Price of nine million five hundred and six thousand dollars (9,506,000.00) which includes all California sales or use tax and County and City taxes, in consideration for the Contractor’s full, complete and timely performance of all of the Work required by the Contract Documents. The Contract Price includes any Alternative/Additive Bid Items which were awarded with the Contract.
Contractors agree to allocate the use tax derived from contracts or subcontracts of $5 million or more directly to the job site location by obtaining a sub-permit of the Contractor’s seller’s permit for the jobsite and allocating the local tax to the jobsite address on the appropriate schedule of the applicable sales tax returns. Contractor shall provide City with proof of such filing prior to City’s issuance of the Notice to Proceed.
3.2 Substitution of Securities. In accordance with Section 22300 of the California Public Contract Code, Contractor may substitute securities for any monies withheld by the City to ensure performance of the Contract. Such substitution shall be made at the request and expense of Contractor. Securities equivalent to the amount withheld may be deposited with the City or with a state or federally chartered bank as escrow agent. Securities eligible for substitution shall include those listed in Section 16430 of the Government Code, bank or saving and loan certificates of deposit, interest bearing demand deposit accounts, standby letters of credit, or any other security mutually agreed to by Contractor and City.
3.3 Changes to the Contract Price. Contractor shall not be compensated for any extra materials used or time expended over and above the Contract Price, unless prior written approval for the same has been granted by the City.
3.4 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written change order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum as set forth in Section 3.1, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor. Any increase in compensation of twenty-five percent (25%) or less of the Contract Sum, or in the time to perform of one hundred eighty (180) days or less may be approved by the Contract Officer. Any increases, taken either separately or cumulatively, that result in the Contract Sum exceeding $50,000 must be approved by the City Council. It is expressly understood by Contractor that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services or reasonably contemplated therein. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be costlier or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefore.
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3.5 Payment Procedures.
3.5.1 Progress Payments. All progress payments shall be made in accordance with Public Contract Code § 20104.50, as follows:
a. The City shall make any progress payment within 30 days after receipt of an undisputed and properly submitted payment request. If the City fails to make any progress payment within 30 days after receipt of an undisputed and properly submitted payment request from a contractor on a construction contract the City shall pay interest to the Contractor equivalent to the legal rate set forth in subdivision (a) of § 685.010 of the Code of Civil Procedure. b. Upon receipt of a payment request, the City shall act in accordance with both of the following:
(1) Each payment request shall be reviewed by the City as soon as practicable after receipt for the purpose of determining that the payment request is a proper payment request.
(2) Any payment request determined not to be a proper payment request suitable for payment shall be returned to the Contractor as soon as practicable, but not later than seven (7) days, after receipt. A request returned pursuant to this section shall be accompanied by a document setting forth in writing the reasons why the payment request is not proper. c. The number of days available to the City to make a payment without incurring interest pursuant to §20104.50 of the Public Contract Code shall be reduced by the number of days by which the City exceeds the seven-day return requirement set forth in paragraph (2) of subdivision (b) above.
d. A “progress payment” includes all payments due contractors, except that portion of the final payment designated by the contract as retention earnings. e. A payment request shall be considered properly executed if funds are available for payment of the payment request, and payment is not delayed due to an audit inquiry by the financial officer of the local agency.
3.5.2 Retention. Within sixty (60) calendar days after City accepts final completion of the Work, City shall pay Contractor the amounts City deducted and retained from Contractor’s progress payments, except such sums which are required by applicable law or authorized by the Contract to be further retained. In the event of a dispute between City and Contractor concerning the amount of final payment due, the City may withhold from final payment, including Liquidated Damages provided forth in the Contract Documents, together with an amount not to exceed 150% of the disputed amounts.
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ARTICLE 4 – TIME FOR PERFORMANCE
4.1 Date of Commencement/Notice to Proceed. The date of commencement of the Work shall be established in a written Notice to Proceed issued by the City. The City will not issue a Notice to Proceed to the Contractor until this Agreement, bonds and insurance documents have been executed by all parties and approved by the City.
4.2 Contract Time. Contractor shall perform the Work in a diligent manner and shall complete all of the Work of the Contract, excluding any Plant Establishment, if applicable, within Two Hundred Two (202) Calendar Days, which excludes holidays, after the date specified to Contractor in the Notice to Proceed issued by then City.
ARTICLE 5 – LIQUIDATED DAMAGES AND INCENTIVE BONUS
5.1 Amounts of Liquidated Damages. Failure of Contractor to complete the Work within the time allowed will result in damages being sustained by City. Such damages are, and will continue to be, impracticable and extremely difficult to determine. For each consecutive calendar day in excess of the time specified for the completion of Work, as adjusted in accordance with the Standard Specifications, Contractor shall pay to City, or have withheld from monies due Contractor, the sum of Three Thousand Five Hundred Dollars ($3,500). Execution of this Agreement shall constitute agreement by City and Contractor that said sum is the minimum value of the costs and actual damage caused by the failure of Contractor to complete the Work within the allotted time. Such sum is liquidated damages and shall not be construed as a penalty, and may be deducted from payments due Contractor if such delay occurs.
5.2 Incentive Bonus for Early Completion. For each consecutive calendar day that the Contractor completes the project prior to the time specified for the completion of Work, as adjusted in accordance with the Standard Specifications, City shall pay to the Contractor the sum of Three Thousand Five Hundred Dollars ($3,500).
ARTICLE 6 – CLAIMS AND DISPUTES
6.1 Claims Procedures. Contractor shall comply with the claims procedure set forth in Public Contract Code Section 9204, a summary of which is attached to this agreement as Exhibit “C.”
6.2 Government Code Claims Procedures. Contractor further acknowledges that notwithstanding Contractor’s compliance with the claims procedures set forth herein, Contractor must also comply with the claims procedures set forth in Government Code sections 900 et seq. prior to filing a lawsuit against the City for any such claim. Failure to submit a Government Code claim or comply with the claims provision contained herein shall bar Contractor from bringing and maintaining a valid lawsuit against the City.
6.3 Cooperation and Notification. In the event any claim or action is brought against City relating to Contractor’s performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation which City might require. The City shall provide 2025-05 Aquatic Center Improvement Phase 1B
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notification to Contractor within ten (10) business days upon receipt of any third party claim relating to this Agreement.
ARTICLE 7 – LOCAL BUSINESS LICENSE, TAXES AND FEES
7.1 Business Tax Certificate and Governmental Approvals. As a condition of the Contract, Contractor and all subcontractors shall, during the term of this Agreement, secure and annually renew business tax certificates pursuant to Chapter 35.070, et seq. of the Santa Fe Springs Municipal Code to operate in the City, and shall also secure and maintain at all times during performance of the Work, any other licenses, fees, permits or similar Governmental Approvals required by Applicable law.
7.2 Offsets. Contractor acknowledges and agrees that with respect to any business tax or penalties thereon, utility charges, invoiced fee or other debt which is owed, or which becomes owed, by Contractor to City, City reserves the right to withhold and offset said amounts from any payments, refunds or reimbursements owed by City to Contractor under the Contract. Notice of such withholding and offset shall promptly be given to Contractor by City in writing. In the event of a dispute as to the amount owed or whether such amount is owed to City, City will hold such disputed amount until either the appropriate appeal process has been completed or until the dispute has been resolved.
ARTICLE 8 – BONDS
8.1 Performance and Payment Bonds. Prior to City’s execution of this Agreement, Contractor shall furnish to the City two (2) duly executed surety bonds using the forms included within the Bidding Requirements, one (1) as security for the faithful performance of the Contract and one (1) as security for the payment of all persons performing labor and furnishing materials in connection with the Contract. Both bonds shall be in the amount of one hundred percent (100%) of the Contract Price and shall be subscribed by an Admitted Surety Insurer which is authorized to transact surety insurance business in the State of California with a policy holder’s rating of Aor higher and a Financial Class of VII or larger. Should any bond or surety become insufficient, Contractor shall furnish City a new bond within ten (10) days after receiving notice from City. No payments will be due or paid under the Contract until any and all bond deficiencies have been remedied. Contractor, by execution of this Agreement acknowledges that the bonds are not Contract Documents, but are separate obligations.
ARTICLE 9 – WORKERS’ COMPENSATION INSURANCE
9.1 Workers’ Compensation Insurance Certificate. By executing this Agreement, Contractor certifies that Contractor is aware of and will comply with Section 3700 of the Labor Code of the State of California requiring every employer to be insured against liability for workers’ compensation or to undertake self-insurance before commencing any of the Work. Contractor shall comply with Labor Code Section 1861 by signing and filing the workers’ compensation certification attached hereto as Exhibit “A” and incorporated herein by reference. 2025-05 Aquatic Center Improvement Phase 1B
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9.2 Evidence of Coverage. Prior to the City’s execution of this agreement, Contractor shall file with the City either 1) a certificate of insurance or self-insurance evidencing that such insurance is in effect, or that Contractor is self-insured for such coverage; or 2) a certified statement that Contractor has no employees, and acknowledging that if Contractor does employ any person, the necessary certificate of insurance will immediately be filed with City. Any Certificate filed with the City shall provide that City shall be given ten (10) days prior written notice before modification or cancellation thereof.
9.3 Carrier Rating. Contractor’s workers’ compensation insurance carrier shall be authorized to transact insurance business in the State of California with a policy holder’s rating of A- or higher and a Financial Class of VII or larger.
9.4 Subcontractor Worker’s Compensation Insurance. Contractor shall require each of its Subcontractors to obtain and maintain for the duration of this Agreement, complete workers’ compensation insurance, meeting or exceeding the coverage’s and amounts that California law requires.
ARTICLE 10 – CONTRACTOR’S LIABILITY INSURANCE
10.1 Minimum Scope. Prior to City’s execution of this Agreement and Contractor’s commencement of Work, Contractor shall secure, submit proof of and shall thereafter maintain without interruption, until completion of and acceptance by the City of the Work, such commercial general and automobile liability insurance as shall protect Contractor, its Subcontractors and the Additional Insured’s from any and all claims for damages for personal injury, including accidental death, as well as any and all claims for property damage which may arise from or which may concern operations under the Contract, whether such operations be by or on behalf of Contractor, any subcontractor or anyone directly or indirectly employed by, connected with or acting for or on behalf of any of them.
10.2 Carrier Ratings. All liability insurance shall be issued by an insurance company or companies authorized to transact liability insurance business in the State of California with a policy holder’s rating of A- or higher and a Financial Class of VII or larger.
10.3 Minimum Limits. Contractor shall maintain minimum limits of insurance as follows:
10.3.1 Commercial General Liability: Contractor’s commercial general liability insurance policy shall cover both bodily injury (including death) and property damage (including, but not limited to, premises operations liability, products-completed operations liability, independent contractor’s liability, personal injury liability, and contractual liability) in an amount not less than $1,000,000 per occurrence, an aggregate limit for products/completed operations in the amount not less than $2,000,000.
10.3.2 Automobile Liability Insurance: Contractor’s automobile liability policy shall cover both bodily injury and property damage in an amount not less than $1,000,000 per occurrence and an aggregate limit of not less than $1,000,000. All of Contractor’s automobile and/or commercial general liability insurance policies shall cover all vehicles used in connection with Contractor’s performance of this Agreement, which vehicles shall include, but are not limited 2025-05 Aquatic Center Improvement Phase 1B
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to, Contractor owned vehicles, Contractor leased vehicles, Contractor’s employee vehicles, nonContractor-owned vehicles and hired vehicles.
10.3.3 Builder’s Risk Insurance. Unless otherwise set forth in the special provisions, during the term of this contract, Contractor shall maintain in force, at its own expense, Builder’s Risk insurance on all risks of direct physical loss basis, excluding damage caused by an act of God, pursuant to California Public Contract Code § 7105, for an amount equal to the full completed value of the covered structure or replacement value of alterations or additions. The policy shall include as loss payee, the City of Santa Fe Springs, the Contractor, and its sub-contractors as their interest may appear. The City shall not be responsible for the theft of any materials, equipment in the possession and control of Contractor.
10.3.4 Umbrella or excess liability insurance. Contractor shall obtain and maintain an umbrella or excess liability insurance policy that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall provide that the policy will respond in the event that any primary insurance that would otherwise have applied proves to be uncollectable in whole or in part for any reason; have the same effective dates as the primary policies; pay on behalf of the insureds and not reimbursement; the policies shall “follow form” to the underlying primary policies; and the insureds, including the additional insureds shall be the same as the primary policies.
10.4 Notice of Cancellation and Renewals. The policies shall not be canceled unless thirty (30) days prior written notification of intended cancellation has been given to City by certified or registered mail (this obligation may be satisfied in the alternative by requiring such notice to be provided by Contractor’s insurance broker and set forth on its Certificate of Insurance provided to City). Contractor agrees that upon receipt of any notice of cancellation or alteration of the policies, Contractor shall procure within five (5) days, other policies of insurance similar in all respects to the policy or policies to be cancelled or altered. Contractor shall furnish to the City copies of any endorsements that are subsequently issued amending coverage or limits within fourteen (14) days of the amendment.
10.5 All Coverage’s. The insurance policy or policies shall also comply with the following provisions:
a. Policies shall include premises/operations, products completed operations, independent contractors, owners and contractors’ protection, explosion, collapse, underground hazard, broad form contractual, personal injury with employment exclusion deleted, and broad form property damage.
b. The policy shall be endorsed to waive any right of subrogation against the City and its subcontractors, employees, officers, agents and directors for work performed under this Agreement.
c. If policies are written on a claims made basis, the certificate should so specify and the policy must continue in force for ten (10) years after completion of the Project.
The retroactive date of the coverage must also be listed. 2025-05 Aquatic Center Improvement Phase 1B
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d. The policy shall specify that the insurance provided by Contractor will be considered primary and not contributory to any other insurance available to the City of Santa Fe Springs. Contractor shall provide Form No. CG 20010413 to City. e. All policies of insurance shall name the City as an Additional Insured and shall contain the following language: “Solely with respect to work done by and on behalf of the name insured for the City of Santa Fe Springs, it is agreed that the City of Santa Fe Springs, and its officers, officials, employees and agents are added as additional insureds under this policy.”
f. Coverage provided by Contractor shall be primary and any insurance or selfinsurance procured or maintained by the City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
10.6 Certificates of Insurance, Additional Insured Endorsements and Deductibles. Prior to execution of the Agreement, and thereafter upon City’s request, Contractor shall furnish City with original certificates of insurance and additional insured endorsements setting forth evidence of all insurance coverage required by this Article. Each certificate and endorsement is to be signed by a person authorized by that insurer to bind coverage on its behalf.
10.7 Contractor’s Failure to Provide Required Insurance. Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Contract until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its discretion and sole option:
(a) procure insurance with collection rights for premiums, attorneys’ fees and costs against Contractor by way of set-off or recoupment from sums due Contractor; (b) immediately terminate or suspend Contractor’s performance of the Contract; (c) pay Contractor’s premiums for renewal of Contractor’s coverage; or (d) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorneys’ fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due Contractor. Upon demand, Contractor shall repay City for all sums that City paid to obtain, renew, reinstate or replace the insurance, or City may offset the cost against any monies that the City may owe Contractor.
10.8 Verification of Coverage. City shall have the right to obtain complete and certified copies of Contractor’s and Subcontractors’ insurance policies (including, but not limited to, the declarations page, form list and riders), endorsements or certificates required under the Contractor Documents, upon request (including, but not limited to, the declarations page, form list and riders).
10.9 Reassessment of Insurance Requirements. At any time during the duration of this Contract, the City may require that Contractor obtain, pay for, and maintain more or less insurance depending on the City’s assessment of any one or more of the following factors: (1) the City’s risk of liability or exposure arising out of, or in any way connected with, Contractor’s services under this Contract; (2) the nature or number of accidents, claims, or lawsuits arising out of, or in 2025-05 Aquatic Center Improvement Phase 1B
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any way connected with, Contractor’s services under this Contract; or (3) the availability, or affordability, or both, of increased liability insurance coverage.
10.10 Contractor’s Insurance for Other Losses. The Contractor and its Subcontractors of every tier shall assume full responsibility for all loss or damage from any cause whatsoever to any tools, Contractor’s (or Subcontractors’) employee owned tools, machinery, equipment, or motor vehicles owned or rented by the Contractor, or the Contractor’s agents, suppliers or Subcontractors as well as to any temporary structures, scaffolding and protective fences.
10.11 No Limitation. Contractor’s maintenance of insurance as required by the Contract Documents shall not be construed to limit the liability of the Contractor or its Subcontractors of any tier to the coverage provided by such insurance, or otherwise limit the City’s recourse to any remedy available at law or in equity.
10.12 Subcontractors’ Insurance. The Contractor shall include in all subcontracts a requirement that the Subcontractors of every tier shall obtain and maintain, at a minimum, all insurance required by Articles 9 and 19 of this Agreement except that the limits of liability and deductibles shall be in amounts determined by the Contractor, based on the degree of hazardous exposure according to the Work performed by each Subcontractor and the size of each subcontract.
Contractor shall ensure that any professional engineer retained on its behalf to provide supplemental plans and engineering calculations required in conjunction with the Work, maintains professional liability insurance during the entire term of this Agreement. Such insurance shall be in the minimum amount of $1,000,000 to protect City from claims resulting from the engineer(s) activities. This minimum amount of coverage shall not constitute any limitation or cap on Contractor’s indemnification obligations set forth herein.
The City reserves the right to request certificates of insurance from the Contractor for each Subcontractor. The Contractor acknowledges that regardless of insurance obtained by its Subcontractors, the Contractor will be responsible to the City for any and all acts of its Subcontractors.
ARTICLE 11 - INDEMNITY/DUTY TO DEFEND
11.1 Indemnity. Except as to the sole negligence, active negligence or willful misconduct of the City, Contractor assumes liability for and agrees, at Contractor’s sole cost and expense, to promptly and fully indemnify and hold the City, its City Council, and all of its respective officials, officers, directors, employees, managers, commission members, representatives, agents, council members, (“Indemnitees”), harmless from and against any and all loss, damage, claims, allegations, actions, suits, arbitrations, administrative proceedings, regulatory proceedings, or other legal proceedings, causes of action, demands, costs, judgments, liens, stop notices, penalties, damages, losses, anticipated losses of revenue, expenses (including, but not limited to, any fees of accountants, attorneys, experts or other professionals, or investigation expenses), costs, including attorneys’ fees, or losses of any kind or nature whatsoever, whether actual, threatened or alleged, arising out of, resulting from or is in any way (either directly or indirectly) related to, or is in any manner connected with, the performance of Work, the Project, activities, operations or duties of Contractor, or anyone employed by or working under Contractor, and from all claims by anyone 2025-05 Aquatic Center Improvement Phase 1B
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employed by or working under Contractor for services rendered to Contractor in the performance of this Agreement (“Indemnity Claims”), notwithstanding that the City may have benefited from their services. This indemnification provision shall apply to any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of Contractor or of anyone employed by or working under Contractor.
The parties expressly agree that any payment, attorneys’ fees, costs or expense that the City incurs or makes to or on behalf of an injured employee under the City’s self-administered workers’ compensation is included as a loss, expense or cost for the purposes of this Section, and that this Section shall survive the expiration or early termination of the Agreement.
11.2 Duty to Defend. Contractor agrees, at its sole cost and expense, to promptly defend the Indemnitees from all Indemnity Claims. The duty of the Contractor to indemnify and hold harmless the Indemnitees includes the separate and independent duty to defend the Indemnitees, which duty arises immediately upon receipt by Contractor of the tender of any Indemnity Claim from an Indemnitee. The Contractor’s obligation to defend the Indemnitees shall be at Contractor’s sole expense, and not be excused because of Contractor’s inability to evaluate liability or because the Contractor evaluates liability and determines that the Contractor is not liable. This duty to defend shall apply whether or not an Indemnity Claim has merit or is meritless, or which involves claims or allegations that any or all of the Indemnitees were actively, passively or concurrently negligent, or which otherwise assert that the Indemnitees are responsible, in whole or in part, for any Indemnity Claim. Contractor agrees to provide this defense immediately upon written notice from the City, and with well qualified, adequately insured and experienced legal counsel acceptable to the City.
11.3 Subcontractor Requirements. In addition to the requirements set forth hereinabove, Contractor shall ensure, by written subcontract agreement, that each of Contractor’s Subcontractors of every tier shall protect, defend, indemnify and hold harmless the Indemnitees with respect to Indemnity Claims arising out of, in connection with, or in any way related to each such Subcontractors’ Work on the Project in the same manner in which Contractor is required to protect, defend, indemnify and hold the Indemnitees harmless. In the event Contractor fails to obtain such defense and indemnity obligations from others as required herein, Contractor agrees to be fully responsible to the Indemnitees according to the terms of this Article.
11.4 No Limitation or Waiver of Rights. Contractor’s obligations under this Article are in addition to any other rights or remedies which the Indemnitees may have under the law or under the Contract Documents. Contractor’s indemnification and defense obligations set forth in this Article are separate and independent from the insurance provisions set forth in the Agreement and do not limit, in any way, the applicability, scope, or obligations set forth in such insurance provisions. The purchase of insurance by the Contractor with respect to the obligations required herein shall in no event be construed as fulfillment or discharge of such obligations. City approval of the Insurance contracts required by this Agreement does not in any way relieve the Contractor from liability under this section. In any and all claims against the Indemnitees by any employee of the Contractor, any Subcontractor, any supplier of the Contractor or Subcontractors, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the obligations under this Article shall not be limited in any way by any limitation on the 2025-05 Aquatic Center Improvement Phase 1B
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amount or type of damages, compensation or benefits payable by or for the Contractor or any Subcontractor or any supplier of either of them, under workers’ or workmen’s compensation acts, disability benefit acts or other employee benefit acts. Failure of the City to monitor compliance with these requirements imposes no additional obligations on the City and will in no way act as a waiver of any rights hereunder.
11.5 Withholding to Secure Obligations. In the event an Indemnity Claim arises prior to final payment to Contractor, the City may, in its sole discretion, reserve, retain or apply any monies due Contractor for the purpose of resolving such Indemnity Claims; provided, however, the City may release such funds if the Contractor provides the City with reasonable assurances of protection of the Indemnitees’ interests. The City shall, in its sole discretion, determine whether such assurances are reasonable.
11.6 Limitations. Notwithstanding the above provisions of section 11.1 and 11.2, Contractor shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City.
11.7 Survival of Indemnity Obligations. Contractor’s obligations under this Article are binding on Contractor’s and its Subcontractors’ successors, heirs and assigns and shall survive the completion of the Work or termination of the Contractor’s performance of the Work.
ARTICLE 12 – PREVAILING WAGES
12.1 Public Work Project. This Project is a public work as defined in California Labor Code Section 1720. By executing this Agreement, Contractor certifies that neither it, nor any of its subcontractors are ineligible under Labor Code Section 1777.1 or Section 1777.7 from bidding on, entering into a contract for, or performing the Work. Contractor and all Subcontractors of any tier are required to pay all workers employed in the execution of the Work not less than the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations (“DIR”) under Section 1720 et seq. of the California Labor Code. The Director’s determination of prevailing rates are on file with the City and are available on-line at www.dir.ca.gov/dlsr/DPreWageDetermination.htm and are referred to and made a part hereof; the wage rates therein ascertained, determined and specified are referred to and made a part hereof as though fully set forth herein.
12.2 California Labor Code. Contractor is aware of and stipulates that Contractor will also comply with the following sections of the California Labor Code:
a. Section, 1771, Contractor and any subcontractors shall pay not less than the general prevailing rate per diem wages.
b. Section 1775, Contractor and any subcontractor will forfeit to City as a penalty up to $200 for each calendar day, or portion of a day, for each worker paid less than the applicable prevailing wage rate, in addition to paying each worker the difference between the applicable wage rate and the amount actually paid. 2025-05 Aquatic Center Improvement Phase 1B
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c. Contractor and its subcontractors must maintain certified payroll records in compliance with Labor Code sections 1776 and 1812, and all implementing regulations promulgated by the DIR. For each payroll record, Contractor and its subcontractors must certify under penalty of perjury that the information in the record is true and correct, and that it has complied with the requirements of Labor Code sections 1771, 1811, and 1815. Contractor must electronically submit certified payroll records to the Labor Commissioner as required under California law and regulations.
d. Section 1777.5 prescribes the terms and conditions for employing registered apprentices.
e. Section 1810, eight hours of labor constitutes a legal day’s work. f. Section 1813, Contractor will forfeit to the City as a penalty the sum of $25 for each day during which a worker employed by Contractor or any subcontractor is required or permitted to work more than eight hours during any one calendar day, or more than 40 hours per calendar week, unless such workers are paid overtime wages under Labor Code section 1815.
g. Sections 1725.5 and 1771.1 requires all general contractors and subcontractors to be registered with DIR.
h. Contractor must also post all job site notices required by laws or regulations pursuant to Labor Code section 1771.4.
ARTICLE 13 – MISCELLANEOUS
13.1 Non-Discrimination. Except as provided in Section 12940 of the California Government Code, during Contractor’s performance of the Agreement, Contractor shall not discriminate on the grounds of race, religious creed, color, national origin, ancestry, age, physical disability, mental disability, medical condition including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, gender, gender identity, genetic information, gender expression, sex or sexual orientation, military and veteran status, in the selection and retention of employees and subcontractors and the procurement of materials and equipment. Contractor shall also comply with the requirements of the Americans with Disabilities Act in the performance of the Agreement.
13.2 Notice. Whenever any provision of the Contract Documents requires the giving of written notice, including notices, bills, invoices or other documents required or permitted under this Agreement, service shall be sufficient if sent by one party to the other by overnight courier, or by registered, certified or United States first class mail, postage prepaid and addressed as follows:
City Contractor
City of Santa Fe Springs PCN3, Inc.
Attn: James Enriquez, PE Atn: Brian Abhgari, President
11710 Telegraph Road 10591 Humbolt St., Unit A
Santa Fe Springs, CA 90670 Los Alamitos, CA 90720
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13.3 Conflict of Interest. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. Contractor and its officers, employees, associates and subcontractors, if any, will comply with all conflict of interest statutes of the State of California applicable to Contractor's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Contractor and its officers, employees, associates and subcontractor shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute.
13.4 Waiver. No delay or omission in the exercise of any right or remedy by a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. A party's consent to or approval of any act by the other party requiring the party's consent or approval shall not be deemed to waive or render unnecessary the other party's consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
13.5 Rights and Remedies. Rights and Remedies are cumulative except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.
13.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.
13.7 Disputes. In the event either party fails to perform its obligations hereunder, the nondefaulting party shall provide the defaulting party written notice of such default. The defaulting party shall have ten (10) days to cure the default; provided that, if the default is not reasonably susceptible to being cured within said ten (10) day period, the defaulting party shall have a reasonable time to cure the default, not to exceed a maximum of thirty (30) days, so long as the defaulting party commences to cure such default within ten (10) days of service of such notice and diligently prosecutes the cure to completion; provided further that if the default is an immediate danger to the health, safety and general welfare, the defaulting party shall take such immediate action as may be necessary. Notwithstanding the foregoing, the nondefaulting party may, in its sole and absolute discretion, grant a longer cure period. Should the defaulting party fail to cure the default within the time period provided in this Section, the nondefaulting party shall have the right, in addition to any other rights the nondefaulting party may have at law or in equity, to terminate this Agreement. Compliance with the provisions of this Section 13.7 shall be a condition precedent to bringing any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured. 2025-05 Aquatic Center Improvement Phase 1B
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13.8 Termination for Default of Contractor. If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, Contractor shall vacate any City owned property which Contractor is permitted to occupy hereunder and City may, after compliance with the provisions of Section 13.7, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of setoff or partial payment of the amounts owed the City as previously stated.
13.9 Force Majeure. The time period(s) specified in the Scope of Services for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor shall within ten (10) days of the commencement of such delay notify the City in writing of the causes for the delay. The City shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the City such delay is justified. The City’s determination shall be final and conclusive upon the parties to this Agreement.
13.10 City’s Right to Access and Audit Contractor’s Project Documents. a. If the Contractor submits a claim to the City for additional compensation, the City shall have the right, as a condition to considering the claim, and as a basis for evaluation of the claim, and until the claim has been settled, to audit the Contractor's books to the extent they are relevant. This right shall include the right to examine books, records, documents, and other evidence and accounting procedures and practices, sufficient to discover and verify all direct and indirect costs of whatever nature claimed to have been incurred or anticipated to be incurred and for which the claim has been submitted. The right to audit shall include the right to inspect the Contractor's plant, or such parts thereof, as may be or have been engaged in the performance of the Work. The Contractor further agrees that the right to audit encompasses all subcontracts and is binding upon Subcontractors. The rights to examine and inspect herein provided for shall be exercisable through such representatives as the City deems desirable during the Contractor's normal business hours at the office of the Contractor. The Contractor shall make available to the City for auditing, all relevant accounting records and documents, and other financial data, and upon request, shall submit true copies of requested records to the City. b. The City and/or its authorized auditors or representatives, (including the California State Auditor if so requested by the City pursuant to Government Code § 8546.7) shall have access to and the right to examine, audit, excerpt, transcribe, and reproduce any of the Contractor’s records for a period of at least three (3) years after termination of the Agreement and/or Final Payment. Such records include without limitation, journals, ledgers, records of accounts payable and receivable, profit and loss statements, bank statements, invoices, receipts, subcontracts, agreements, notes, correspondence, memoranda, and any documents generated and received in 2025-05 Aquatic Center Improvement Phase 1B
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Contractor’s performance of this Contract. Upon written notice by the City, Contractor shall promptly make all such records available to City and/or its authorized auditors or representatives and cooperate with the City and its authorized auditors or representatives in examining, auditing, excerpting, transcribing and reproducing the records.
13.11 Unfair Business Practices Claims. In entering into a public works contract or a subcontract to supply goods, services or materials pursuant to a public works contract, the contractor or subcontractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C.
Sec. 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body renders final payment to the contractor without further acknowledgment by the parties. (Sec. 7103.5, California Public Contract Code).
13.12 Venue. Any action at law or in equity brought by either of the parties hereto for the purpose of enforcing a right or rights provided for by this Agreement shall be tried in the Superior Court in Los Angeles County, State of California.
13.13 Prohibition Against Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twentyfive percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.
13.14 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its subcontractors, agents or employees, performs the services required herein, except as otherwise set forth herein. The City shall have no voice in the selection, discharge, supervision or control of Contractor's employees, subcontractors, servants, representatives or agents, or in fixing their number, compensation or hours of service.
Contractor shall perform all services required herein as an independent contractor of the City and shall remain at all times as to the City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its subcontractors, agents or employees are agents or employees of the City. The City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venture or a member of any joint enterprise with Contractor.
13.15 No Estoppel or Waiver by City. No action or failure to act by the City shall constitute a waiver of any right or duty afforded City under this Agreement, nor shall any such action or failure to act constitute an approval of or acquiescence in any breach thereunder, except as may be 2025-05 Aquatic Center Improvement Phase 1B
D-19
specifically provided in this Agreement or as may be otherwise agreed in writing. The waiver by the City of any breach or violation of any term, covenant or condition of this Agreement or of any provision, ordinance, or law shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, or law or of any subsequent breach or violation of the same or of any other term, covenant, condition, ordinance, or law. The subsequent payment of any monies or fee by the City which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by Contractor or any term, covenant, condition of this Agreement or of any applicable law or ordinance.
13.16 Signature Authority. The individuals executing this Agreement and the instruments referenced herein on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions hereof and thereof.
13.17 Severability. Each provision, term, condition, covenant and/or restriction, in whole and in part, in this Agreement shall be considered severable. In the event any provision, term, condition, covenant and/or restriction, in whole and/or in part, in this Agreement is declared invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed from this Agreement and shall not affect any other provision, term, condition, covenant and/or restriction of this Agreement and the remainder of the Agreement shall continue in full force and effect.
[Signatures on following page.]
2025-05 Aquatic Center Improvement Phase 1B
D-20
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed on the day and year first above written.
CITY OF SANTA FE SPRINGS PCN3, Inc.
By: By:
René Bobadilla, City Manager Brian Abhgari
Attest: By:
President
Fernando Muñoz, Deputy City Clerk Name
APPROVED AS TO FORM Title
By:
Rick Olivarez, City Attorney
Project Management, Construction Management, Construction Inspection and Public Outreach Services for the Aquatic Center Improvement Project (Phase 1B) - Task Order No. 115
ON-CALL PROFESSIONAL ENGINEERING SERVICES
TASK ORDER No. 115
In accordance with the Contract Agreement dated April 6, 2021 as executed by the City of Santa Fe Springs (CITY), a municipal corporation and Southstar Engineering and Consulting, Inc. (CONSULTANT), Task Order No. 115 – Project Management, Construction Management, Construction Inspection and Public Outreach Services for the Aquatic Center Improvement Project (Phase 1B).
Authorized Representative: James Enriquez, P.E., Public Works Director Address: 11710 Telegraph Road
City of Santa Fe Springs, California 90670
Telephone No.: (562) 868-0511
SOUTHSTAR ENGINEERING, INC.:
Authorized Representative: Yvette Kirrin, Principal-in-Charge Address: 1945 Chicago Avenue, Unit C
Riverside, CA 92507
Telephone No.: (626) 644-8058
SERVICES/SCOPE OF WORK: The CITY of Santa Fe Springs desires Project Management, Construction Management, Construction Inspection and Public Outreach Services for the Aquatic Center Improvement Project (Phase 1B).
The following is the scope of work, schedule, and fee for a Project Manager:
1. City staff will provide current Plans and Specifications, and any relevant data that would facilitate the project.
2. The Project Manager, Construction Manager, Construction Inspector and Public Outreach will coordinate the project and will work closely with the Assistant Director of Public Works and City Engineer. The Project Manager will review the project Plans and Specifications to ensure City’s comments have been incorporated. The Project Manager will assemble the final plan set and prepare the bid package for advertising.
3. The Project Manager will work closely with the Assistant Director of Public Works and City Engineer on the progress of the project and submit the required documentation in a digital and hardcopy format in an organized manner to the city.
SCHEDULE:
The project contract consists of two hundred two (202) Calendar Days and is anticipated to start in September 2025 and conclude in May 2026.
FEE:
The fee for Project Management, Construction Management and Construction Inspection services is based on SOUTHSTAR ENGINEERING, INC.’s fee schedule per the on-call agreement and
ATTACHMENT B
Project Management, Construction Management, Construction Inspection and Public Outreach Services for the Aquatic Center Improvement Project (Phase 1B) - Task Order No. 115 the proposal dated September 5, 2025. The summary of the proposed fee schedule for Project Management, Construction Management, Construction Inspection and Public Outreach is shown below:
Fee Summary Hourly Rate Program Management Hours Total
Project Manager $250 990 $247,500.00
Construction Manager $250 744 $186,000.00
Construction Inspector $175-$350 2,276 $500,325.00
Public Outreach / $167 388 $64,796.00
Labor Compliance Total Task Order $998,621.00
ACCEPTANCE of the terms of Task Order No. 115 is acknowledged by the following signatures of the Authorized Representatives.
SUBMITTED BY: ACCEPTED BY:
CITY OF SANTA FE SPRINGS SOUTHSTAR ENGINEERING AND
CONSULTING INC.
René Bobadilla P.E., City Manager Yvette Kirrin, PE, Principal-in-Charge Date Date
Item Estimate
No. Quantity Units Unit Price Extended Price
BASE BID
1. Mobilization (Complete). 1 L.S. $ 328,000.00 $ 328,000.00
2. Preparation, Implementation, and Modification of the SWPPP (Complete). 1 L.S. $ 45,000.00 $ 45,000.00
3. Construction Survey and Monument Perpetuation (Complete). 1 L.S. $ 35,000.00 $ 35,000.00
4. Division 02 - Existing Conditions (Complete). 1 L.S. $ 327,000.00 $ 327,000.00
5. Division 03 - Concrete (Complete). 1 L.S. $ 442,000.00 $ 442,000.00
6. Division 04 - Masonry (Complete). 1 L.S. $ 72,000.00 $ 72,000.00
7. Division 05 - Metals (Complete). 1 L.S. $ 1,108,000.00 $ 1,108,000.00
8. Division 06 - Woods, Plastics, And Composites (Complete). 1 L.S. $ 509,000.00 $ 509,000.00
9. Division 07 - Thermal And Moisture Protection (Complete). 1 L.S. $ 262,000.00 $ 262,000.00
10. Division 08 - Openings (Complete). 1 L.S. $ 429,000.00 $ 429,000.00
11. Division 09 - Finishes (Complete). 1 L.S. $ 675,000.00 $ 675,000.00
12. Division 10 - Specialties (Complete). 1 L.S. $ 511,000.00 $ 511,000.00
13. Division 11 - Equipment (Complete). 1 L.S. $ 145,000.00 $ 145,000.00
14. Division 12 - Furnishings (Complete). 1 L.S. $ 70,000.00 $ 70,000.00
15. Division 13 - Special Construction (Complete). 1 L.S. $ 1,454,000.00 $ 1,454,000.00
16. Division 22 - Plumbing (Complete). 1 L.S. $ 683,000.00 $ 683,000.00
17. Division 23 - Heating, Ventilating, And Air-Conditioning (HVAC) (Complete). 1 L.S. $ 192,000.00 $ 192,000.00
18. Division 26 - Electrical (Complete). 1 L.S. $ 851,000.00 $ 851,000.00
19. Division 27 - Communications (Complete). 1 L.S. $ 157,000.00 $ 157,000.00
20. Division 28 - Electronic Safety And Security (Complete). 1 L.S. $ 444,000.00 $ 444,000.00
21. Division 31 - Earthwork (Complete). 1 L.S. $ 190,000.00 $ 190,000.00
22. Division 32 - Exterior Improvements (Complete). 1 L.S. $ 2,300,000.00 $ 2,300,000.00
23. Division 33 - Utilities (Complete). 1 L.S. $ 156,000.00 $ 156,000.00 BASE BID TOTALS $11,385,000.00
ALTERNATE BID ITEMS
A1. Deduct Acrylic Coating (Complete). 1 L.S. $ (990,000.00) $ (990,000.00) A2. Deduct Family Changing Room 1 (Complete). 1 L.S. $ (54,000.00) $ (54,000.00) A3. Deduct Entry Plaza, Landscaping, and Canopies (Complete). 1 L.S. $ (402,000.00) $ (402,000.00) A4. Deduct Picnic Area Improvements (Complete). 1 L.S. $ (210,000.00) $ (210,000.00) A5. Deduct Equipment Screens on Rooves of Pool House and Equipment Building (Complete). 1 L.S. $ (158,000.00) $ (158,000.00) A6. Deduct Lighting Upgrades In Pool House (Complete). 1 L.S. $ (69,000.00) $ (69,000.00) A7. Deduct Replacement of Pool House Roof-Mounted Air-Conditioning Units (Complete). 1 L.S. $ (65,000.00) $ (65,000.00) A8. Deduct Replacement of Roll Down Gates to Pool Deck With Automatic Gates (Complete). 1 L.S. $ (30,000.00) $ (30,000.00) A9. Deduct Renovations of Locker Rooms (Complete). 1 L.S. $ (171,000.00) $ (171,000.00) A10. Deduct Renovations of Lobby, Office, and Janitor’s Closets (Complete). 1 L.S. $ (56,000.00) $ (56,000.00) A11. Deduct Renovations of Lifeguard Stations, First Aid Area, and Storage Room (Complete). 1 L.S. $ (11,000.00) $ (11,000.00) A12. Deduct Renovations of Lifeguard Dressing Rooms (Complete). 1 L.S. $ (11,000.00) $ (11,000.00) A13. Deduct Renovations of Men’s and Women’s Restrooms (Complete). 1 L.S. $ (15,000.00) $ (15,000.00) A14. Deduct Renovations of Men’s and Women’s Shower Rooms (Complete). 1 L.S. $ (23,000.00) $ (23,000.00) A15. Deduct Renovations of Pool Deck Showers (Complete). 1 L.S. $ (39,000.00) $ (39,000.00) A16. Deduct Swimsuit Dryers (Complete). 1 L.S. $ (16,000.00) $ (16,000.00) A17. Deduct Renovations of Manager’s Room, Vestibule, Toilet, Janitor’s Closet, and Classroom (Complete). 1 L.S. $ (37,000.00) $ (37,000.00)
A18. Deduct All Pool House Interior and Exterior Painting and Trim Work that is not Already Included in Other Alternate Bid Items (Complete). 1 L.S. $ (98,000.00) $ (98,000.00) A19. Deduct All New and Replacement Interior and Exterior Doors, Frames, and Hardware for the Pool House Building Only that are not Already Included in Other Alternate Bid Items (Complete). 1 L.S. $ (52,000.00) $ (52,000.00) A20. Deduct Division 27 - Communications (Complete). 1 L.S. $ (140,000.00) $ (140,000.00) A21. Deduct Division 28 - Electronic Safety and Security (Complete). 1 L.S. $ (431,000.00) $ (431,000.00) ALTERNATE BID ITEM TOTALS $ (3,078,000.00)
RECOMMENDED ALTERNATE BID ITEM DEDUCTIONS $ (1,879,000.00) CONTRACT VALUE AFTER RECOMMENDED ALTERNATE BID ITEM DEDUCTIONS $ 9,506,000.00 Description
PCN3, Inc.
BASE BID
AQUATIC CENTER IMPROVEMENTS PHASE 1B
BID SUMMATION
DATE: 8/28/25 (1)
ITEM # 16
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Cuong Nguyen, Director of Community Development
SUBJECT: APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH CBRE, INC. ON-CALL CITY-WIDE REAL ESTATE SERVICES
DATE: September 16, 2025
RECOMMENDATIONS:
It is recommended that the City Council:
1) Approve the Professional Service Agreement (PSA) between the City of Santa Fe Springs and CBRE, Inc.; and
2) Authorize the City Manager to execute the agreement and serve as the City’s representative under the agreement; and
3) Determine that the action is categorically exempt under the California Environmental Quality Act (CEQA); and
4) Take such additional, related action that may be desirable.
FISCAL IMPACT
CBRE, Inc. (“Consultant”) will be compensated either through an hourly rate of $250/hour or a commission of 2% of the final purchase price of a property, payable at the close of escrow. In no case shall both forms of compensation apply to the same transaction. If hourly services result in a real estate transaction, the hourly fees already paid will be credited against the commission. The City is not responsible for out-of-pocket expenses unless pre-approved. No immediate budget appropriation is required; funds will be allocated as part of property transactions or programmed in future budgets as necessary.
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 16, 2025 PROFESSIONAL SERVICES AGREEMENT WITH CBRE, INC.
BACKGROUND
The City requires professional support to help manage its real estate activities, including acquisitions, leases, and compliance with state requirements. CBRE, Inc. was selected due to its extensive expertise in real estate brokerage, transaction management, and advisory services.
The agreement establishes the framework for on-call, as-needed real estate services to support the City’s strategic property management and economic development goals.
ANALYSIS
The PSA with CBRE, Inc. provides flexibility for the City to request services on an on-call basis through written Work Orders issued by the City Manager or designee. Work Orders will define scope, location, budget, compensation method, and timeline for completion.
Key provisions of the PSA include:
• Term: 90 days, renewable up to five consecutive times for additional 90-day periods with City Manager approval if terms remain unchanged. • Scope of Services: Needs assessments, economic development advisory work, highest-and-best-use analysis, RFQ/RFP management related to the Surplus Land Act, and brokerage of sales and leases of City-owned property. • Compensation: Either hourly or commission-based, but not both. • Compliance: Consultant must adhere to applicable state laws, including Government Code §1090 and the Political Reform Act, as well as all City insurance and indemnification requirements.
CBRE, Inc. is well-qualified to provide these services and brings substantial experience in municipal real estate transactions.
ENVIRONMENTAL
Pursuant to CEQA Guidelines Section 15061(b)(3), the proposed action is categorically exempt from environmental review. Approval of the PSA does not authorize any physical development or activity that would result in a direct or reasonably foreseeable indirect change to the environment.
DISCUSSION
N/A
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 16, 2025 PROFESSIONAL SERVICES AGREEMENT WITH CBRE, INC.
ITEM STATUS:
APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
SUMMARY/NEXT STEPS
If approved, staff will execute the agreement with CBRE, Inc. and begin issuing Work Orders as needed. CBRE will support the City in evaluating and managing its real estate portfolio, including potential property acquisitions, sales, and leases. Staff will provide periodic updates to the City Council regarding the status of significant real estate activities.
ATTACHMENT(S):
A. Professional Services Agreement with CBRE, Inc.
1 2025
PROFESSIONAL SERVICES AGREEMENT
On-Call City-Wide Real Estate Services
(CBRE, Inc. and City of Santa Fe Springs)
THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this ___________ day of __________________ 2025 (hereinafter, the “Effective Date”), by and between the CITY OF SANTA FE SPRINGS, a municipal corporation (hereinafter, “CITY”) and CBRE, INC. (hereinafter, “CONSULTANT”). For the purposes of this Agreement, CITY and CONSULTANT may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONSULTANT interchangeably, as appropriate.
RECITALS
WHEREAS, CITY requires On-Call City-Wide Real Estate Services; and WHEREAS, CITY staff has determined that CONSULTANT possesses the experience, skills and training necessary to competently provide such services to CITY; and
WHEREAS, Ordinance No. 1133, which amended Chapter 34 of Title III of the Code of Santa Fe Springs, established approval authority for all purchase orders, contracts, contract amendments, and change orders, except for emergencies and public works construction projects; and
WHEREAS, this Agreement was approved by the Santa Fe Springs City Council at its Regular Meeting of September 16, 2025, under Agenda Item No. XX.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:
I.
ENGAGEMENT TERMS
1.1 TERM: This Agreement shall have a term of ninety (90) days (hereinafter, the “Term”) commencing from the Effective Date. Nothing in this Section shall operate to prohibit or otherwise restrict the CITY’s ability to terminate this Agreement at any time for convenience or for cause as provided under Article V (Termination), below. CITY hereby authorizes the City Representative to enter into a separate written agreement, executed by both Parties, to renew this Agreement for up to a 90-day period, provided that all terms, conditions, and provisions remain unchanged. The City Representative may renew the Agreement up to five (5) consecutive times. If any terms, conditions, or provisions are amended, the City Representative shall present the modifications to the City Council for approval prior to renewing the Agreement.
2 1.2 SCOPE OF SERVICES:
A. Subject to the terms and conditions of this Agreement, CONSULTANT agrees to provide the services and tasks as set forth in the Scope of Services attached and incorporated hereto as Exhibit “A”. CONSULTANT further agrees to furnish to CITY all labor, materials, tools, supplies, equipment, services, tasks, and incidental and customary work necessary to competently perform and timely complete the services and tasks set forth in the Scope of Services. CONSULTANT shall have no authority to obligate CITY in any way without express consent from CITY. For the purposes of this Agreement the aforementioned services and tasks set forth in the Scope of Services shall hereinafter be referred to generally by the capitalized term “Services.”
1.3 PROSECUTION OF SERVICES:
A. CONSULTANT shall perform the Services contemplated under this Agreement on an on-call, as-needed basis. Nothing in this Agreement shall be construed to grant CONSULTANT the exclusive right to perform any of the types of services or tasks contemplated under this Agreement nor shall anything in this Agreement be construed to entitle CONSULTANT to the receipt of any sums under this Agreement, except to the extent CITY requests the performance of any Services in the manner described below and such Services is in fact performed and completed by CONSULTANT and accepted by CITY. CITY requests for the performance of specific services or tasks contemplated under this Agreement shall be made in the form of a written work order(s) issued by the City Representative (each such written request hereinafter referred to as a “Work Order”). Each Work Order shall include the following information:
1. A detailed description of the specific services or tasks requested;
2. The location of where the particular services or tasks are to be performed, if applicable;
3. A not-to-exceed budget for performing the services or tasks including whether Compensation will be in the form of an Hourly Rate or Commission pursuant to Section 1.4(A);
4. A timeline for completing the requested services or tasks;
5. Any other information CITY deems necessary and relevant to the requested services or tasks; and
6. The signature of the City Representative, confirming that the services or tasks have been authorized by the City Representative.
B. CONSULTANT shall not perform any of the Services contemplated under this Agreement without a written Work Order request from the City Representative, containing the information set forth in Section 1.3(A), above;
3 C. CONSULTANT shall perform all assigned Services continuously and with due diligence so as to complete all assigned Services by the completion date indicated in each Work Order. CONSULTANT shall cooperate with CITY and in no manner interfere with the work of CITY, its employees or other consultants, contractors, or agents;
D. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner; E. CONSULTANT shall at all times enforce strict discipline and good order among CONSULTANT’s employees; and
F. CONSULTANT, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.
1.4 COMPENSATION:
A. CONSULTANT shall perform the Services at either an hourly rate of $250/hour (“Hourly Rate”), or a fee equal to two percent (2%) of the total purchase price, payable only upon escrow closing of the real estate transaction (“Commission”). In no event shall CONSULTANT be entitled to both an Hourly Rate and Commission for Services provided pursuant to this Agreement. If Services performed by CONSULTANT are paid through an Hourly Rate and subsequently results in the sale of a real property in which the CONSULTANT would be entitled to a Commission, the Commission due to the CONSULTANT less the Hourly Rate paid by the CITY.
CONSULTANT shall be entitled to Commission even if a sale of real property closes escrow after the expiration of this Agreement.
B. CONSULTANT shall present seller with an initial offer that requires seller to pay a Commission to the CONSULTANT in accordance with the terms of this Agreement. If during the negotiation process, seller counteroffers or refuses to pay for any or all of CONSULTANT’S Commission as a term for the sale of real property, CITY shall, in its sole and absolute discretion, accept, reject or otherwise direct CONSULTANT to negotiate the responsibility for CONSULTANT’S Commission for the purchase of the real property. The payment of CONSULTANT’S Commission shall be in accordance with Section 1.5(A) of this Agreement.
C. Notwithstanding the foregoing, CONSULTANT’s Compensation based on an Hourly Rate shall not exceed Fifty Thousand Dollars ($50,000.00) per all Services provided under the Term of this Agreement.
1.5 PAYMENT OF COMPENSATION:
A. Commission Payment. Payment of CONSULTANT’S Commission for the sale of any real property shall be paid through the close of escrow. 4 B. Hourly Payment. Following the conclusion of each calendar month, CONSULTANT will submit to CITY an itemized invoice indicating the Services performed and completed during the recently concluded calendar month. The invoice should identify the Services provided, the number of hours worked in the recently concluded calendar month, the hours worked should be calculated at ¼ hour increments, the personnel responsible for performing the Services, the rate of compensation at which such Services were performed, the subtotal for each Service performed and a grand total for all Services performed. Within thirty (30) calendar days of receipt of each invoice, CITY will notify CONSULTANT in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts included on the invoice. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONSULTANT.
C. Authorized Expenses. The CITY is not responsible for out-of-pocket expenses incurred by CONSULTANT unless previously approved by the CITY in writing (“Authorized Expenses”). If Authorized Expenses are incurred, once CITY successfully closes escrow for the purchase of real property, CONSULTANT shall submit to CITY an invoice indicating the services performed and tasks completed within fifteen (15) days of escrow closing. Within thirty (30) calendar days of the escrow closing date, CITY will notify CONSULTANT in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts listed on the invoice. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONSULTANT.
1.6 ACCOUNTING RECORDS: CONSULTANT will maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement. CITY will have the right to access and examine such records, without charge, during normal business hours. At its own expense, CITY will further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.
1.7 ABANDONMENT BY CONSULTANT: In the event CONSULTANT ceases to perform the Services agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Services, CONSULTANT will deliver to CITY promptly immediately and without delay, all materials, records, and other work product prepared specifically and uniquely for the CITY or obtained by CONSULTANT in the performance of this Agreement. Furthermore, CONSULTANT will only be compensated for the reasonable value of the Services performed up to the time of cessation or abandonment less a deduction for any damages, costs, or additional expenses which CITY may incur as a result of CONSULTANT’s cessation or abandonment.
II.
5 PERFORMANCE OF AGREEMENT
2.1 CITY’S REPRESENTATIVE: The CITY hereby designates City Manager, René Bobadilla, or his designee (hereinafter, the “City Representative”) to act as its representative for the performance of this Agreement. The City Representative or the City Representative’s designee will act on behalf of the CITY for all purposes under this Agreement. CONSULTANT will not accept directions or orders from any person other than the City Representative or the City Representative’s designee.
2.2 CONSULTANT REPRESENTATIVE: CONSULTANT hereby designates Edward Matevosian, Senior Vice President to act as its representative for the performance of this Agreement (hereinafter, “Consultant Representative”). Consultant Representative will have full authority to represent and act on behalf of the CONSULTANT for all purposes under this Agreement. Consultant Representative or the Consultant Representative’s designee will supervise and direct the performance of the Services, using his/her commercially reasonable skill and attention, and will be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all Services under this Agreement. Notice to the Consultant Representative will constitute notice to CONSULTANT.
2.3 COORDINATION OF SERVICE; CONFORMANCE WITH REQUIREMENTS:
CONSULTANT agrees to work closely with CITY staff in the performance of the Services and this Agreement and will be available to CITY staff and the CITY Representative at all reasonable times. All work prepared by CONSULTANT will be subject to inspection and approval by City Representative or his or her designees.
2.4 STANDARD OF CARE; PERFORMANCE OF EMPLOYEES: CONSULTANT represents, acknowledges, and agrees to the following:
A. CONSULTANT will perform all Services skillfully, consistent with and adhering to its professional standard of care, that is, the degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality; B. CONSULTANT shall at all times employ such facilities, labor and materials as will be sufficient in the opinion of the CITY to perform the Services within the time limits established, and as provided herein. It is understood and agreed that said facilities, labor, and material shall be furnished and said Services performed and completed as required by the Agreement, and subject to the approval of the CITY’s authorized representative; C. CONSULTANT will perform all Services in a manner reasonably satisfactory to the CITY;
D. CONSULTANT will comply with all applicable federal, state, and local laws and regulations, including the conflict of interest provisions of Government 6 Code §1090 and the Political Reform Act (Government Code §§81000 et seq.) CONSULTANT shall be liable for all violations of such laws and regulations in connection with CONSULTANT’s performance of the Services. If CONSULTANT performs any work knowing it to be contrary to such laws, rules and regulations, CONSULTANT shall be solely responsible for all costs arising therefrom;
E. CONSULTANT understands the nature and scope of the Services to be performed under this Agreement as well as any and all schedules of performance;
F. All of CONSULTANT’s employees and agents possess sufficient skill, knowledge, training, and experience to perform those services and tasks assigned to them by CONSULTANT; and
G. All of CONSULTANT’s employees and agents (including, but not limited to, subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications, and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications, and approvals will be maintained throughout the term of this Agreement and made available to CITY for copying and inspection.
H. The Parties acknowledge and agree that CONSULTANT will perform, at CONSULTANT’s own cost and expense and without any reimbursement from CITY, any services necessary to correct any errors or omissions caused by CONSULTANT’s failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONSULTANT’s employees, agents, contractors, subcontractors and subconsultants. Such effort by CONSULTANT to correct any errors or omissions will be commenced promptly upon their discovery by either Party and, notwithstanding Section 5.2(B), will be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing and in her sole and absolute discretion. The Parties acknowledge and agree that CITY’s acceptance of any work performed by CONSULTANT or on
CONSULTANT’s behalf will not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand, and agree that CITY has relied upon the foregoing representations of CONSULTANT, including but not limited to the representation that CONSULTANT possesses the skills, training, knowledge, and experience necessary to perform the Services under the standard of care as articulated under section 2.4(A).
2.5 ASSIGNMENT: The skills, training, knowledge, and experience of CONSULTANT are material to CITY’s willingness to enter into this Agreement. Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONSULTANT or on behalf of CONSULTANT in the performance of this Agreement. In recognition of this 7 interest, CONSULTANT agrees that it will not assign or transfer, either directly or indirectly or by operation of law, this Agreement, or the performance of any of CONSULTANT’s duties or obligations under this Agreement, without the prior written consent of the CITY. In the absence of CITY’s prior written consent, any attempted assignment or transfer will be ineffective, null and void and will constitute a material breach of this Agreement.
2.6 SUBSTITUTION OF KEY PERSONNEL: CONSULTANT has represented to CITY that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, CONSULTANT may substitute other personnel of at least equal competence upon written approval of CITY. In the event that CITY and CONSULTANT cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the CITY, or who are determined by the CITY to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the CONSULTANT at the request of the CITY.
2.7 CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT
CONTRACTOR: The Services will be performed by CONSULTANT or under CONSULTANT’s strict supervision. CONSULTANT will determine the means, methods, and details of performing the Services subject to the requirements of this Agreement. CITY retains CONSULTANT on an independent contractor basis and not as an employee. CONSULTANT reserves the right to perform similar or different services for other clients during the term of this Agreement, provided such work does not unduly interfere with CONSULTANT Representative’s competent and timely performance of the Services contemplated under this Agreement and provided the performance of such services does not result in the unauthorized disclosure of CITY’s confidential or proprietary information. Any additional personnel performing the Services under this Agreement on behalf of CONSULTANT are not employees of CITY and will at all times be under CONSULTANT’s exclusive direction and control. CONSULTANT will pay all wages, salaries and other amounts due such personnel and will assume responsibility for all benefits, payroll taxes, Social Security and Medicare payments and the like. CONSULTANT will be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers’ compensation insurance and the like. Notwithstanding any other CITY, state, or federal policy, rule, regulation, law, or ordinance to the contrary, CONSULTANT and any of its employees, agents, and subcontractors performing the Services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by CITY, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of CITY and entitlement to any contribution to be paid by CITY for employer contributions and/or employee contributions for PERS benefits. 8 2.8 REMOVAL OF EMPLOYEES OR AGENTS: If any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants is reasonably determined by the City Representative to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONSULTANT, a threat to persons or property, or if any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Services in accordance with this Agreement and in a manner acceptable to the CITY, such officer, employee, agent, contractor, subcontractor or subconsultant will be promptly removed by CONSULTANT and will not be reassigned to perform any of the Services.
2.9 COMPLIANCE WITH LAWS: CONSULTANT will keep itself informed of and in compliance with all applicable federal, state, or local laws to the extent such laws control or otherwise govern the performance of the Services. CONSULTANT’s compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the U.S.
Department of Housing and Urbanization.
2.10 NON-DISCRIMINATION: CONSULTANT represents that it is an equal opportunity employer, and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.
2.11 INDEPENDENT CONTRACTOR STATUS: The Parties acknowledge, understand, and agree that CONSULTANT and all persons retained or employed by CONSULTANT are, and will at all times remain, wholly independent contractors and are not officials, officers, employees, departments, or subdivisions of CITY.
CONSULTANT will be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants.
CONSULTANT and all persons retained or employed by CONSULTANT will have no authority, express or implied, to bind CITY in any manner, nor to incur any obligation, debt, or liability of any kind on behalf of, or against, CITY, whether by contract or otherwise, unless such authority is expressly conferred to CONSULTANT under this Agreement or is otherwise expressly conferred by CITY in writing.
III.
INSURANCE
3.1 DUTY TO PROCURE AND MAINTAIN INSURANCE: Before performing any Services contemplated under this Agreement, CONSULTANT will procure and maintain policies of insurance that meet the requirements and specifications set forth under this Article. CONSULTANT will procure and maintain the following insurance coverage, at its own expense:
A. Commercial General Liability Insurance: CONSULTANT will procure and maintain Commercial General Liability Insurance (“CGL Coverage”) as 9 broad as Insurance Services Office Commercial General Liability coverage (occurrence Form CG 0001) or its equivalent. Such CGL Coverage will have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the general aggregate for bodily injury, personal injury, property damage, operations, products and completed operations, and contractual liability.
B. Automobile Liability Insurance: For any owned, non-owned, or hired vehicles used in connection with the performance of this Agreement, CONSULTANT will procure and maintain Automobile Liability Insurance as broad as Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). Such Automobile Liability Insurance will have a limit of Two Million Dollars ($2,000,000.00) per accident for bodily injury and property damage.
C. Workers’ Compensation Insurance/ Employer’s Liability Insurance: A policy of workers’ compensation insurance in such amount as will fully comply with the laws of the State of California.
D. Errors & Omissions Insurance: CONSULTANT will procure and maintain Errors & Omissions (Professional Liability) insurance with limits not less than Two Million Dollars ($2,000,000.00) per claim, written on a claimsmade basis with a retroactive date no later than the Effective Date.
CONSULTANT shall maintain continuous coverage for three (3) years after completion or termination of this Agreement.
3.2 ADDITIONAL INSURED REQUIREMENTS: CITY shall be named as additional insured on the CGL and Auto policies, including ongoing and completed operations, on ISO CG 20 10 04 13 and CG 20 37 04 13 or equivalent.
3.3 REQUIRED CARRIER RATING: All varieties of insurance required under this Agreement will be procured from insurers admitted in the State of California and authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Article, all required insurance will be procured from insurers who, according to the latest edition of the Best’s Insurance Guide, have an A.M. Best’s rating of no less than A:VII. CITY may also accept policies procured by insurance carriers with a Standard & Poor’s rating of no less than BBB according to the latest published edition the Standard & Poor’s rating guide. As to Workers’ Compensation Insurance/ Employer’s Liability Insurance, the CITY Representative is authorized to authorize lower ratings than those set forth in this Section.
3.4 PRIMACY OF CONSULTANT’S INSURANCE: CONSULTANT’s insurance shall apply on a primary and non-contributory basis with respect to any insurance or self-insurance maintained by CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers, but only for claims based upon CONSULTANT’S negligence. Any insurance or self-insurance maintained by CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers will be in excess of CONSULTANT’s insurance and will not contribute 10 with it, but only for claims based upon CONSULTANT’S negligence.
3.5 WAIVER OF SUBROGATION: CONSULTANT hereby waives all rights of subrogation against CITY, CITY’s elected or appointed officials, officers, employees, agents, or volunteers.
3.6 VERIFICATION OF COVERAGE: CONSULTANT acknowledges, understands, and agrees, that CITY’s ability to verify the procurement and maintenance of the insurance required under this Article is a material consideration of this Agreement.
Accordingly, CONSULTANT warrants, represents, and agrees that it will furnish CITY with certificates of insurance and endorsements evidencing the coverage required under this Article on ACORD-25 or forms satisfactory to CITY in its sole and absolute discretion. The certificates of insurance and endorsements for each insurance policy will be signed by a person authorized by that insurer to bind coverage on its behalf and will be on forms provided by the CITY if requested. Before performing any Services, CONSULTANT shall provide CITY with all certificates of insurance and endorsements referenced herein. Upon CITY’s written request, CONSULTANT will also provide CITY with copies of all required insurance policies and endorsements.
3.7 FAILURE TO MAINTAIN COVERAGE: In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY may terminate this Agreement effective upon written notice to CONSULTANT.
3.8 SPECIAL RISKS OR CIRCUMSTANCES: CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Any amendment to the insurance requirements of this Article shall be memorialized and approved in the form of a written amendment to this Agreement, signed by the Parties. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void or invalid.
IV.
INDEMNIFICATION
4.1 CITY’s elected and appointed officials, officers, employees, agents, and volunteers (hereinafter, the “City Indemnitees”) should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement, except such loss, injury, damage, claim, lawsuit, expense, attorneys’ fee, litigation cost arising from the sole negligence or willful misconduct of a City Indemnitee. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the City Indemnitees with the fullest protection possible under the law.
CONSULTANT acknowledges that CITY would not enter into this Agreement in the absence of CONSULTANT’s commitment to indemnify, defend and protect CITY as set forth herein. CONSULTANT’s obligation to indemnify shall not be 11 restricted to insurance proceeds, if any, payable to and received by the CITY, its officials, officers, employees, agents, or volunteers.
4.2 To the fullest extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs, and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the negligence or willful misconduct of the CITY.
CONSULTANT’S obligation to indemnify, defend, and hold harmless the CITY shall not exceed the amount of insurance coverage available under any applicable insurance policy held by CONSULTANT and shall be limited to the applicable policy limits, with the exception of liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs, and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s gross negligence, willful misconduct, or breach of confidentiality.
4.3 CITY shall have the right to offset against the amount of any compensation due to CONSULTANT under this Agreement, any amount due to CITY from CONSULTANT as a result of CONSULTANT’s failure to either pay CITY promptly for any costs associated with CONSULTANT’s obligations to indemnify the CITY Indemnitees under this Article or related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement, or (ii) comply with applicable workers’ compensation laws.
4.4 CONSULTANT’S officers, contractors, employees, agents, and directors (hereinafter, the “Consultant Indemnitees”) should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement, except such loss, injury, damage, claim, lawsuit, expenses, attorneys’ fees, litigation cost arising from the sole negligence or willful misconduct of a Consultant Indemnitee. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the Consultant Indemnitees with the fullest protection possible under the law. CITY acknowledges that CONSULTANT would not enter into this Agreement in the absence of CITY’s commitment to indemnify, defend and protect CONSULTANT as set forth herein. CITY’s obligation to indemnify shall not be restricted to insurance proceeds, if any, payable to and received by CONSULTANT, its officers, contractors, employees, agents, and directors.
4.5 CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors engaged by CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice. 12 4.6 The obligations of CONSULTANT and CITY under this Article will not be limited by the provisions of any workers’ compensation act or similar act. CONSULTANT and CITY expressly waive its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers and CONSULTANT and CONSULTANT’S officers, contractors, employees, agents, and directors.
4.7 CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Article from each and every contractor, subcontractor, agent or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, subject to Section 4.2 above, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s contractors, subcontractors, agents or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.
4.8 CITY does not and shall not waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.
4.9 This Article and all provisions contained herein (including but not limited to the duty to indemnify, defend, and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the CITY may have at law or in equity.
V.
TERMINATION
5.1 TERMINATION WITHOUT CAUSE: CITY may immediately terminate this Agreement at any time for convenience and without cause by giving prior written notice of CITY’s intent to terminate this Agreement which notice shall specify the effective date of such termination. Upon such termination for convenience, CONSULTANT will be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination.
CONSULTANT may not terminate this Agreement except for cause as provided under Section 5.2, below. If this Agreement is terminated as provided herein, CITY may require CONSULTANT to provide all finished or unfinished Documents and Data, as defined in Section 6.1 below, and other information of any kind prepared 13 by CONSULTANT in connection with the performance of the Services.
CONSULTANT will be required to provide such Documents and Data within fifteen (15) calendar days of CITY’s written request. No actual or asserted breach of this Agreement on the part of CITY pursuant to Section 5.2, below, will operate to prohibit or otherwise restrict CITY’s ability to terminate this Agreement for convenience as provided under this Section.
5.2 EVENTS OF DEFAULT; BREACH OF AGREEMENT:
A. In the event either Party fails to perform any duty, obligation, service, or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service, or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) will occur. For all Events of Default, the Party alleging an Event of Default will give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which will specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default will be cured, which will not be less than the applicable cure period set forth under Sections 5.2B and 5.2C below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default will constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.
B. CONSULTANT will cure the following Events of Defaults within the following time periods:
i. Within ten (10) business days of CITY’s issuance of a Default Notice for any failure of CONSULTANT to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation, or work product which CONSULTANT is obligated to provide to CITY or CITY’s employees or agents under this Agreement.
Prior to the expiration of the 10-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 10-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.i. that exceeds seven (7) calendar days from the end of the initial 10-day cure period; or ii. Within fourteen (14) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14-day cure period. The foregoing notwithstanding, CITY will 14 be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14-day cure period.
In addition to any other failure on the part of CONSULTANT to perform any duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or task), an Event of Default on the part of CONSULTANT will include, but will not be limited to the following: (i) CONSULTANT’s refusal or failure to perform in a commercially reasonable manner any of the services or tasks called for under the Scope of Services; (ii) CONSULTANT’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONSULTANT’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONSULTANT, whether voluntary of involuntary; and/or (v) CITY’s discovery that a statement representation or warranty by CONSULTANT relating to this Agreement is false, misleading or erroneous in any material respect.
C. CITY will cure any Event of Default asserted by CONSULTANT within fortyfive (45) calendar days of CONSULTANT’s issuance of a Default Notice unless the Event of Default cannot reasonably be cured within the 45-day cure period. Prior to the expiration of the 45-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45-day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONSULTANT as provided under Section 1.5, above, will be cured by CITY within five (5) calendar days from the date of CONSULTANT’s Default Notice to CITY.
D. CITY, in its sole and absolute discretion, may also immediately suspend CONSULTANT’s performance under this Agreement pending
CONSULTANT’s cure of any Event of Default by giving CONSULTANT written notice of CITY’s intent to suspend CONSULTANT’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONSULTANT will be compensated only for those services and tasks which have been rendered by CONSULTANT to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY will operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.
E. No waiver of any Event of Default or breach under this Agreement will constitute a waiver of any other or subsequent Event of Default or breach.
No waiver, benefit, privilege, or service voluntarily given or performed by a 15 Party will give the other Party any contractual rights by custom, estoppel, or otherwise.
F. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder will be in addition to and not a limitation of any duties, obligations, rights, and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONSULTANT, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONSULTANT, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONSULTANT’s breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.
CONSULTANT will be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.
G. In the event CITY is in breach of this Agreement, CONSULTANT’s sole remedy will be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONSULTANT under this Agreement for completed services and tasks.
5.3 SCOPE OF WAIVER: No waiver of any default or breach under this Agreement will constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty, or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.
5.4 SURVIVING ARTICLES, SECTIONS AND PROVISIONS: The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto will not operate to terminate any Article, Section or provision contained herein which provides that it will survive the termination or normal expiration of this Agreement.
VI.
MISCELLANEOUS PROVISIONS
6.1 NON-EXCLUSIVITY: This is a non-exclusive Agreement. Both CITY and 16 CONSULTANT acknowledge that CITY may engage other parties or individuals to provide Services. CONSULTANT acknowledges that CITY may contract with others for Services, and CITY acknowledges that CONSULTANT retains the right to offer Services to other clients, provided that such engagements do not conflict with the obligations under this Agreement.
6.2 DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY: All CITY Documents and Data will be and remain the property of CITY without restriction or limitation upon their use or dissemination by CITY. For purposes of this Agreement, the term “Documents and Data” means and includes all reports, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled specifically and uniquely for the CITY by CONSULTANT in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically. This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data during the term of this Agreement but only to the extent reasonably necessary for CITY to continue to use or access the Documents and Data for the purpose for which it was developed. Notwithstanding the foregoing provisions to the contrary, all methodologies, systems, procedures, management tools, software, ideas, know-how, and other intellectual property CONSULTANT has developed, created, or acquired prior to, during, or after the Term of this Agreement shall remain the exclusive proprietary property of CONSULTANT and CITY shall not acquire any right, claim, title, or interest in any of CONSULTANT’S intellectual or proprietary property. Documents and Data does not include CONSULTANT’S intellectual property.
6.3 CONFIDENTIALITY: All CITY data, documents, or other information received by CONSULTANT or provided by CITY for performance of this Agreement are deemed confidential and will not be disclosed by CONSULTANT without prior written consent by CITY. Confidential information does not include: (a) information that becomes generally available to the public other than as a result of disclosure by CONSULTANT, (b) information received by CONSULTANT from third parties whom CONSULTANT reasonably believed were lawfully entitled to disclose such information, (c) information that can be shown to have been independently developed by CONSULTANT, (d) disclosure of information that is required by law, court order, subpoena, or other legal process, and (e) information that is approved for release by CITY. Upon request, all CITY data will be returned to CITY upon the termination or expiration of this Agreement, except that CONSULTANT shall be entitled to retain one copy of such information in accordance with its document retention policies. CONSULTANT will not use CITY’s name or insignia, photographs, or any publicity pertaining to the Services in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.
6.4 FALSE CLAIMS ACT: CONSULTANT warrants and represents that neither CONSULTANT nor any person who is an officer of, in a managing position with, or 17 has a non-publicly held ownership interest in CONSULTANT has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., §§3801 et seq. and the California False Claims Act, Government Code §§12650 et seq.
6.5 NOTICES: All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:
CONSULTANT: CITY:
CBRE, Inc.
Attn: Edward Matevosian
234 S Brand Blvd.
Suite 800
Glendale, CA 91205
Phone: (818) 502-6700
City of Santa Fe Springs
11710 E. Telegraph Road
Santa Fe Springs, CA 90670
Attn: Rene Bobadilla, City Manager
Phone: (562) 868-0511, ext. 7510
WITH A COPY TO:
Paloma McEvoy, Esq.
Olivarez Madruga Law Organization, LLP
500 S. Grand Avenue, 12th Floor
Los Angeles, CA 90071
Email: [email protected]
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, forty-eight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.
6.6 COOPERATION; FURTHER ACTS: The Parties will fully cooperate with one another and will take any additional acts or sign any additional documents as are reasonably necessary, appropriate, or convenient to achieve the purposes of this Agreement.
6.7 SUBCONTRACTING: CONSULTANT will not subcontract any of the Services contemplated under this Agreement, except as expressly stated herein, without the prior written approval of CITY. Subcontracts (including without limitation subcontracts with subconsultants), if any, will contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.
6.8 CITY’S RIGHT TO EMPLOY OTHER CONSULTANTS: CITY reserves the right to employ other independent contractors in connection with the various projects worked upon by CONSULTANT.
6.9 CONFLICTS OF INTEREST:
A. CONSULTANT warrants, represents, and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, 18 CONSULTANT warrants and represents that it has not paid, nor has it agreed to pay, any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of CITY, during the term of his or her service with CITY, will have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
B. CONSULTANT may serve other clients, but none whose activities within the corporate limits of CITY or whose business, regardless of location, would place CONSULTANT in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code §81000 et seq.
C. CONSULTANT shall not employ any official or employee of the CITY during the Term of this Agreement or any extension term. No officer or employee of CITY shall have any financial interest in this Agreement that would violate Government Code §§1090 et seq. CONSULTANT warrants and represents that no owner, principal, partner, officer, or employee of CONSULTANT is or has been an official, officer, employee, agent, or appointee of the CITY within the twelve-month period of time immediately preceding the Effective Date. If an owner, principal, partner, officer, employee, agent, or appointee of CONSULTANT was an official, officer, employee, agent, or appointee of the CITY within the twelve-month period immediately preceding the Effective Date, CONSULTANT warrants that any such individuals did not participate in any manner in the forming of this Agreement. CONSULTANT understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONSULTANT will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and CONSULTANT will be required to reimburse the CITY for any sums paid to CONSULTANT. CONSULTANT understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code §1090.
6.10 TIME IS OF THE ESSENCE: Time is of the essence for each and every provision of this Agreement.
6.11 GOVERNING LAW AND VENUE: This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, will be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, will be in the Central District of California located in the City of Los Angeles, California.
6.12 ATTORNEYS’ FEES: If either Party commences an action against the other Party, legal, administrative, or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation will be entitled to have and 19 recover from the losing Party reasonable attorneys’ fees and all other costs of such action.
6.13 SUCCESSORS AND ASSIGNS: This Agreement will be binding on the successors and assigns of the Parties.
6.14 NO THIRD-PARTY BENEFIT: There are no intended third-party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.
6.15 CONSTRUCTION OF AGREEMENT: This Agreement will not be construed in favor of, or against, either Party but will be construed as if the Parties prepared this Agreement together through a process of negotiation and with the advice of their respective attorneys.
6.16 SEVERABILITY: If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions will continue in full force and effect.
6.17 AMENDMENT; MODIFICATION: No amendment, modification or supplement of this Agreement will be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void and invalid.
6.18 CAPTIONS: The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
6.19 INCONSISTENCIES OR CONFLICTS: In the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement will control.
6.20 AUTHORITY: The individuals executing this Agreement and the instruments referenced herein on behalf of CONSULTANT each represent and warrant that they have the legal power, right and actual authority to bind CONSULTANT to the terms and conditions hereof and thereof.
6.21 ENTIRE AGREEMENT: This Agreement, including all attached exhibits, constitutes the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, which may have been entered into between CITY and CONSULTANT prior to the execution of this Agreement. Any statements, representations, or other agreements, whether oral or written, made by either Party that is not embodied herein will not be valid or binding on the Parties. No amendment, modification or supplement to this Agreement will be valid and binding unless in writing and duly executed by the Parties pursuant to Section
6.17, above.
20 6.22 FORCE MAJEURE: The completion deadline for any Services assigned to CONSULTANT may be extended in the event of any delays due to unforeseeable causes beyond the control of CONSULTANT and without the fault or negligence of CONSULTANT, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY.
CONSULTANT shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The CITY Representative shall ascertain the facts and the extent of delay and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the CITY Representative such delay is justified. The City Representative’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONSULTANT be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONSULTANT’s sole remedy being extension of the Agreement pursuant to this Section.
6.23 COUNTERPARTS: This Agreement will be executed in three (3) original counterparts each of which will be of equal force and effect. No handwritten or typewritten amendment, modification, or supplement to any one counterpart will be valid or binding unless made to all three counterparts in conformity with Section
6.17, above. One fully executed original counterpart will be delivered to CONSULTANT and the remaining two original counterparts will be retained by CITY.
6.24 VALUATION: With respect to any comparative market analysis, price opinion, brokers opinion of value performed or other estimate of value provided by CONSULTANT as part of or in furtherance of the services under this Agreement (“BOV”), CITY acknowledges and agrees that (a) such BOV has not been performed in accordance with the Uniform Standards of Professional Appraisal Practice and is not to be construed as an appraisal and may not be used as such for any purpose and (b) neither CITY (or any of its elected or appointed officials, officers, employees, agents, or volunteers), nor any third parties, may use or rely on any BOV for any tax purposes, estate work, litigation, lending or any other matter other than CITY’S direct use in connection with the services provided under this Agreement.
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21 IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.
CITY OF SANTA FE SPRINGS:
By:
René Bobadilla,
City Manager
Date:_______________________
CBRE, INC:
By:
Edward Matevosian
Senior Vice President
Date:_______________________
APPROVED AS TO FORM:
By: _____
Rick Olivarez, City Attorney
Date:____________________________
22 EXHIBIT “A”
SCOPE OF SERVICES
CONSULTANT shall provide the following services:
• Needs assessments, economic development advisory work, highest and best use analysis of City owned properties
• Manage the RFQ/RFP process for the Surplus Land Act if applicable • Broker the sale or lease of City owned properties and facilitate all transactions on behalf of the City
ITEM # 17
CITY OF SANTA FE SPRINGS
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Gus Hernandez, Director of Parks and Recreation
SUBJECT: INTRODUCTION OF ORDINANCE NO. 1163 – AMENDING SECTION
30.21 (CONDUCT OF MEETINGS) OF TITLE III (ADMINISTRATION) AND SECTION 130.04 (UNLAWFUL CONDUCT WITHIN PUBLIC PARK) OF
TITLE XIII (GENERAL OFFENSES) OF THE SANTA FE SPRINGS
MUNICIPAL CODE TO SUPPORT THE SAFE AND EFFECTIVE USE OF
PUBLIC SPACES INCLUDING PARKS, FACILITIES, AND PUBLIC
MEETINGS
DATE: September 16, 2025
RECOMMENDATION(S):
It is recommended that the City Council:
1) Find and determine that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3); and
2) Introduce by title only and waive further reading of Ordinance No. 1163:
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS MUNICIPAL CODE AMENDING SECTION 3021 (CONDUCT OF MEETINGS) OF TITLE III (ADMINISTRATION), AND SECTION 130.04 (UNLAWFUL CONDUCT WITHIN
PUBLIC PARK) OF TITLE XIII (GENERAL OFFENSES) TO SUPPORT THE
SAFE AND EFFECTIVE USE OF PUBLIC SPACES INCLUDING PARKS, FACILITIES, AND PUBLIC MEETINGS; and
3) Take such additional, related, action that may be desirable.
FISCAL IMPACT
There is no direct fiscal impact associated with this Ordinance. There may be minimal revenues generated through administrative citations issued to individuals who fail to CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMER 16, 2025 ORDINANCE NO. 1163 – AMENDING SECTION 30.21 OF TITLE III AND SECTION 130.04 OF TITLE XIII OF THE SFS MUNICIPAL CODE TO SUPPORT THE SAFE AND
EFFECTIVE USE OF PUBLIC SPACES INCLUDING PARKS, FACILITIES, AND
PUBLIC MEETINGS