Santa Fe Springs City Council
October 21, 2025

ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
a variety of reasons, including updates to include revisions to definitions, energy storage systems, updated references, and adoption of model code text for more clarity and alignment with current technologies.

ANALYSIS
California periodically updates its fire safety building standards, including the California Fire Code, Wildland‐Urban Interface Code, and related standards via the California Building Standards Commission and State Fire Marshal. The 2025 updates include important changes intended to address new fire risks, advances in technology, climate change, wildfire exposure, and public safety.

ENVIRONMENTAL
Environmental and Public Health and Safety benefits include improved protection of life and property from fire, enhanced safety through more current standards for electrical hazards, energy storage, batteries, fire alarm/notification systems, and reduced risk of catastrophic fires spreading from or to structures.

DISCUSSION
The City of Santa Fe Springs Department of Fire-Rescue needs to adopt the 2025 California Fire Code with amendments under Chapter 93 of the Santa Fe Springs City Code of Ordinances. The code has been amended to reflect updates from various International Code Councils and California Fire Code committees, incorporate current industry practices, and align with recent changes in state and federal law.

SUMMARY/NEXT STEPS
Given the foregoing, staff recommends adoption of the proposed ordinance to update the City’s Fire Code to the 2025 edition of the California Fire Code (and related standards), effective October 7, 2025, to ensure compliance with state law and improved public safety, and directing staff to implement the transition.

ATTACHMENT(S):

A. Ordinance No. 1164

ORDINANCE NO. 1164
AN ORDINANCE OF THE CITY OF SANTA FE SPRINGS ADOPTING THE 2025 EDITION

OF THE CALIFORNIA FIRE CODE, WITH AMENDMENTS, BY AMENDING SECTIONS

93.01, 93.03 AND 93.04 OF CHAPTER 93 (FIRE PREVENTION AND PROTECTION) OF

THE SANTA FE SPRINGS MUNICIPAL CODE, AND REPEALING ALL OTHER

ORDINANCES AND PARTS OF THE ORDINANCES IN CONFLICT THEREWITH

THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS DOES
HEREBY ORDAIN AS FOLLOWS:

SECTION 1. The City Council hereby repeals in its entirety Section 93.01 (Adoption of California Fire Code and Other Recognized Standards) of the Santa Fe Springs Municipal Code.

SECTION 2. The City Council hereby amends Chapter 93 (Fire Prevention and Protection) of the Santa Fe Municipal Code with the addition of a new Section 93.01 (Adoption of California Fire Code and Other Recognized Standards) to read as follows:

Section 93.01 (Adoption of California Fire Code and Other Recognized Standards) The City of Santa Fe Springs adopts by reference the 2025 edition of the California Fire Code based on the 2024 International Fire Code, including Chapter 4 and Appendices B, C, D, E, F, and G. In addition, the following provisions that are excluded in the 2025 California Fire Code are hereby adopted – Chapter 1, Division II, Chapters 1, 3, 25, and Sections 503 and 5707. One (1) copy of the California Fire Code is on file in the office of the City Clerk of the City of Santa Fe Springs.

SECTION 3. The City Council hereby repeals in its entirety Section 93.03 (Amendments to the Fire Code) of the Santa Fe Springs Municipal Code.

SECTION 4. The City Council hereby amends Chapter 93 (Fire Prevention and Protection) of the Santa Fe Municipal Code with the addition of a new Section 93.03 (Amendments to the Fire Code) to read as follows:

Section 93.03 (Amendments to the Fire Code)
That the following sections are hereby revised:

Section 101.1.

Insert: City of Santa Fe Springs
Title. These regulations shall be known as the Fire Code of the City of Santa Fe Springs, hereinafter referred to as “this code.”

Section 102.10 is added to read as follows:

Conflicting provisions. Where there is a conflict between a general requirement and a specific requirement, the fire code official shall decide which requirement meets the general intent of this code.

Section 105.5 is amended to read as follows:

Required operational permits. The fire code official is authorized to issue operational permits for the operations set forth in Section 105.5.1 through 105.5.59, or as required by the fire code official.

Section 105.5.16 is amended to read as follows:

Explosives. An operational permit is required for the manufacture, storage, handling, sale or use of any quantity of explosives, explosive materials, fireworks or pyrotechnic special effects within the scope of Chapter 56, or when a local permit or approval by the fire code official is required per CCR Title 19, Division 1, Chapter 6- Fireworks, or Chapter 10- Explosives.

Section 105.6 is amended to read as follows:

Required construction permits. The fire code official is authorized to issue construction permits for the work set forth in Section 105.6.1 through 105.6.25, in addition to the construction, addition, alteration, installation, modification or repair of any building, or building system and equipment, or as required by the fire code official.

Section 108.7 is added to read as follows:

False fire alarm response. A service charge for the response and investigation of false alarms, in accordance with the fee schedule as established through City Council resolution, may be required.

Section 108.8 is added to read as follows:

Cost recovery. The City shall be entitled to recover the cost of emergency services as described in subsections 1 through 4 below. Service costs shall be computed by the fire department and shall include the costs of personnel, equipment facilities, materials and other external resources.

1. Any person or corporation who allows a hazard to exist on property under the control of that person or corporation, after having been ordered by the fire department or other City department to abate that hazard, is liable for the cost of services provided by the fire department should an emergency arise as a result of said unabated hazard.

2. Any person or corporation whose negligence causes an incident to occur on any public or private street, driveway or highway, which, for the purposes of life, property or environmental protection, places a service demand on the City fire department resources beyond the scope of routine service delivery, shall be liable for all costs associated with that service demand.

3. Any person or corporation responsible for property equipped with fire protection or detection devices which, due to malfunction, improper manipulation or negligent operation

causes a needless emergency response by the fire department to the property shall, during a one-year period consisting of January 1 – December 31 of any given year and after written notification by the fire department be liable for all future costs associated with each subsequent needless response caused by those devices.

4. Any person or corporation who conducts unlawful activity which results in fire, explosion, chemical release or any other incident to which the fire department responds for the purpose of performing services necessary for the protection of life, property or the environment, shall be liable for the costs associated with the delivery of those services.

Section 113.3.1 is amended to read as follows:

Service. A notice of violation issued pursuant to this code shall be served upon the owner, the owner’s authorized agent, operator, occupant or other person responsible for the condition or violation, either by personal service, mail, electronic mail, or by delivering the same to, and leaving it with, some person of responsibility upon the premises. For unattended or abandoned or locations, a copy of such notice of violation shall be posted on the premises in a conspicuous place at or near the entrance to such premises and the notice of violation shall be mailed by certified mail with return receipt requested or a certificate of mailing, to the last known address of the owner, occupant or both.

Section 113.4.

Insert: Misdemeanor, $1,000.00, 180 days
Section 114.4 is added to read as follows:

Failure to comply. Any person, who continues any work having been served with a stop work order, except such work as that person is directed to perform to remove a violation or unsafe condition, shall be subject to a fine of not more than $1,000.00 dollars per day.

Section 202 is amended by adding or modifying the following definitions:

Addition. An extension or increase in floor area or height of a building or structure.

All-Weather Surface. A road surface of asphalt, concrete, approved pavers, or an engineered surface such as decomposed granite compacted to 95% capable of supporting 80,000-pound fire apparatus in all weather conditions.

False Alarm. In addition, the activation of any local or central station alarm which results in a response by the fire department, and which is caused by the negligence, lack of proper maintenance or intentional misuse of the fire alarm system by the owner, its employees, agents or any other activation of a fire alarm system not caused by heat, smoke or fire. Whenever the fire department responds to the location of a false alarm and finds that there is no evidence of a fire or of external causes beyond the control of the owner or person in possession that may have caused the alarm, the activation shall be presumed to be a false alarm.

Fire Apparatus Access Road. A road that provides fire apparatus access from a fire station

to a facility, building or portion thereof. This is a general term inclusive of all other terms such as fire lane, public street, private street, parking lot lane, access roadway, and anything that augments fire ground operations.

Fire hazard. Any condition or conduct which: (a) increases or may increase the threat of fire
to a greater degree than customarily recognized as normal by persons in the public service
regularly engaged in preventing, suppressing or extinguishing fire or (b) may obstruct, delay,
hinder or interfere with the operations of the fire department or the egress of occupants in the
event of fire.

Repair. The reconstruction or renewal of any part of an existing building for the purpose of maintenance.

Section 301.3 is added to read as follows:

Hazard discontinuation. The fire code official is authorized to require the discontinuance of any hazardous, offensive or nuisance condition.

Section 503.2.1 is amended to read as follows:

Dimensions. Fire apparatus access roads shall have an unobstructed width of not less than 26 feet (7924 mm), exclusive of shoulders, except for approved security gates in accordance with Section 503.6, and an unobstructed vertical clearance of not less than 13 feet 6 inches (4114.8mm).

Section 503.3.1 is added to read as follows:

Fire lane designation. Where the fire code official determines that it is necessary to ensure
adequate fire access, the fire code official may designate existing roadways as fire apparatus
access roads as provided by Vehicle Code section 22500.1.

Section 504.5 is added to read as follows:

Access signage. When required by the fire code official, exterior and interior doors shall be identified as to the function of that room or area, or when the door is not functional.603.4.1.1 is repealed in its entirety:

Section 901.1.1 is repealed in its entirety:

Section 901.11 is added to read as follows:

Fire Protection Equipment Access. Unobstructed access and adequate working space to fire protection equipment shall be maintained at all times. The fire department shall not be deterred or hindered from gaining immediate access to any fire protection system.

Section 903.2 is added to read as follows:

Where required. Approved automatic sprinkler systems in new buildings and structures shall
be provided in the locations described in Sections 903.2.1 through 903.2.12 and Sections
903.2.14 through 903.2.21. Mezzanines shall be included in the total square footage calculation.

Section 903.2.1.1 is amended to read as follows:

1. The fire area exceeds 5,000 square feet (465 sq. m)
Section 903.2.1.3 is amended to read as follows:

1. The fire area exceeds 5,000 square feet (465 sq. m)
Section 903.2.1.4 is amended to read as follows:

1. The fire area exceeds 5,000 square feet (465 sq. m)
Section 903.2.3 is amended to read as follows:

1. The fire area exceeds 5,000 square feet (465 sq. m)
Section 903.2.4 is amended to read as follows:

1. The fire area exceeds 5,000 square feet (465 sq. m)
Section 903.2.7 is amended to read as follows:

1. The fire area exceeds 5,000 square feet (465 sq. m)
Section 903.2.9 is amended to read as follows:

1. The fire area exceeds 5,000 square feet (465 sq. m)
Section 903.2.9.1 is amended to read as follows:

1. Buildings having two or more stories above grade plane, including basements, with a fire area containing a repair garage exceeding 5,000 square feet (465 sq. m)

2. Buildings not more than one story above grade plane, with a fire area containing a repair garage exceeding 5,000 square feet (465 sq. m) Section 903.2.9.2 is amended to read as follows:

Bulk storage of tires. Buildings and structures where the area for the storage of tires exceeds 5,000 cubic feet shall be equipped with an automatic fire sprinkler system in accordance with Section 903.3.1.1.

Section 903.2.10 is amended to read as follows:

1. Where the fire area exceeds 5,000 square feet (465 sq. m) Section 903.3.1.3 is amended to read as follows:

NFPA 13D sprinkler systems. Automatic sprinkler systems installed in one and twofamily dwellings and townhomes shall be permitted to be installed throughout in accordance with NFPA 13D, including garages per NFPA 13D A8.3.4.

Section 903.6.1 is added to read as follows:

Retrofit requirements. In existing building(s) when additions, alterations and /or repairs to such building(s) causes the floor area to exceed 5,000 square feet or the height to exceed 40 feet or three or more stories irrespective of height.

In existing buildings(s) over 5,000 square feet when alterations and/or additions to such buildings exceed 25% of the current assessed value of said building(s) in accordance with the Los Angeles County Assessor’s records.

For the purpose of clarification, additions, alterations and repairs, or where a change of use and/or occupancy is taking place, the entire building shall be made to comply with the provisions of this section.

Section 903.6.2 is added to read as follows:

Consideration for separation walls. Requirements for automatic fire sprinkler systems may be waived by the fire code official if the building is divided into areas of less than 5,000 square feet, provided the building is not considered a three story or higher building,. Such divisions shall be made by the construction of a four-hour fire resistive area separation wall(s) which meet the requirements of the California Building Code. Four hour walls shall be required regardless of type of building construction type used.

Area separation walls shall be without openings or penetrations. Area separation walls shall extend from the foundation to a point at least 30 inches above the roof.

Section 907.2 is amended to read as follows:

Where Required-new buildings and structures. An approved fire alarm system installed in accordance with the provisions of this Code and NFPA 72 shall be provided in new buildings and structures in accordance with Sections 907.2.1 through 907.2.29 and provide occupant alarm initiation, notification and annunciation, in accordance with 907.6, unless other requirements are provided by another section of this code.

A minimum of one manual fire alarm box shall be provided in an approved location to initiate a fire alarm signal for the fire alarm system employing automatic fire detectors of water-flow detection devices. Where other sections of this Code allow elimination of fire alarm boxes due to fire sprinkler or automatic fire alarm systems, a single fire alarm box shall be installed at a location approved by the enforcing agency.

Section 907.2.1 is amended to read as follows:

Delete Exceptions.

Section 907.2.2 is amended to read as follows:

Delete Exception.

Section 907.2.2.1 is amended to read as
follows: Delete Exception.

Section 907.2.2.3 is amended to read as
follows: Delete Exception.

Section 907.2.3 is amended to read as follows:

Delete Exceptions.

Section 907.2.4 is amended to read as follows:

Delete Exception.

Section 907.2.7 is amended to read as follows:

Group M. A manual fire alarm system that activates the occupant notification system in accordance with Section 907.5 shall be installed in Group M occupancies.

Section 907.2.7.1.1 is amended to read as follows:

Occupant notification. During times that the building is occupied, the initiation of a signal from a manual fire alarm box or from a water flow switch shall be required to activate the occupant notification appliances in accordance with Section 907.5.2.2 Section 907.4.2 is amended to read as follows:

Manual fire alarm boxes. Where a manual fire alarm system is required by another section of the Code, or as required by the Fire Code Official, it shall be activated by fire alarm boxes installed in accordance with Sections 907.4.2.1 through 907.4.2.6.

Section 907.5.2.3 is amended to read as follows:

Visible alarms. Visible alarm notification appliances shall be provided in accordance with Sections 907.5.2.3.1 through 907.5.2.3.4. Notification appliances shall remain activated when the fire alarm system has been silenced.

Section 907.9 is amended to read as follows:

Where required in existing buildings and structures. An approved fire alarm system shall be provided in existing buildings and structures where required in Chapter 11, in addition to existing buildings undergoing a change of use, change of occupancy or fire alarm system modification.

Section 913.5.4 is amended to read as follows:

Pump room environmental conditions. Tests of pump room environmental conditions, including heating, natural and mechanical ventilation, natural and powered illumination shall be made to ensure proper manual or automatic operation of the associated equipment.

Section 5003.3.2 is added to read as follow:

Secondary containment. Containers used for the storage of hazardous materials shall be provided with secondary containment for the entire capacity of the largest single container and sufficient freeboard to contain precipitation or fire sprinkler water.

Section 5004.1.1 is added to read as follows:

Rail cars used as a stationary tank. For the purpose of this chapter, a rail car shall be considered a stationary tank if the rail car is connected into a chemical manufacturing, blending, or filling process. Storage requirements may be waived if the rail car off- loads its product into a designated storage tank and is connected in line to the storage tank for a period of less than 24 hours for off- loading purposes.

Section 5004.1.2 is amended to read as follows:

Lead-acid battery storage. Based on the pathway for toxicity (sulfuric acid is toxic by inhalation), the Department has made a determination that lead-acid batteries do not constitute a significant toxicity threat because the acid is fully enclosed in a sealed battery, therefore lead acid batteries will be regulated as a corrosive only. • The Fire Department adds the following exemption to Table 5003.1.1(5), footnote b:
b. Lead acid batteries on motorized equipment operated in accordance with this code shall not be included in determining the maximum allowable quantities.

Section 5004.2.2 is amended to add the following:

In addition, there shall be a minimum of three feet between the toe of the tank and any other structures, berms or tanks. For Purposes of this article, anhydrous ammonia storage or process tanks shall comply with section 5004.2.2.

Section 5704.2.7.11 is repealed in its entirety:

Section 5706.2.8.2 is added to read as follows:

Tank vehicle as a substitute for permanent tank prohibited. The use of a tank vehicle in a stationary manner as a permanent fuel tank is prohibited.

Section 6203.3 is added to read as follows;
SADT. Areas with organic peroxides with self-accelerating decomposition temperatures (SADT) less than 125°F shall be provided with supervised temperature controls and alarms. Stand-by power shall be provided for control systems.

Section 6603.3 is added to read as follows:

SADT. Areas with unstable reactive materials with self-accelerating decomposition temperatures (SADT) less than 125°F shall be provided with supervised temperature controls and alarms. Stand-by power shall be provided for control systems.

Appendix B, Section B105.2 of the California Fire Code, as adopted by the city, is hereby
added to read as follows:

B105.2 Buildings other than one- and two-family dwellings, Group R-3 and R-4 buildings and townhouses. The minimum fire-flow and flow duration for buildings other than one- and two-family dwellings, Group R-3 and R-4 buildings and townhouses shall be as specified in Table B105.2 and B105.1(2). The resulting fireflow shall be at least 50% of the value in Table Bl05.1(2) and not be less than 1,500 gallons per minute (5,678 L/min) for the prescribed duration.

SECTION 5. The City Council hereby repeals in its entirety Section 93.04 (Geographic Limits) of the Santa Fe Springs Municipal Code.

SECTION 6. That if any section, subsection, sentence, clause or phrase of this ordinance is, for any reason, held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance, and each section, subsection, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses and phrases be declared unconstitutional.

SECTION 7. That nothing in this ordinance of in the Fire Code hereby adopted shall be construed to affect any suit or proceeding impending in any court, or any rights acquired, or liability incurred, or any cause or causes of action acquired or existing, under any act or ordinance hereby repealed as cited in Section 4 of this ordinance; nor shall any just or legal right or remedy of any character be lost, impaired or affected by this ordinance.

SECTION 8. The City Clerk shall certify to the adoption of this Ordinance, including the vote for and against and shall post a certified copy of this ordinance, within 15 days after its passage to be posted in at least three (3) public places within the City as established by ordinance, and, in compliance with Section 36933 of the Government Code.

PASSED and ADOPTED this [day] day of [month & year], by the following called vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

William K. Rounds, Mayor
ATTEST:

Fernando N. Muñoz, CMC, CITY CLERK
ITEM # 17

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Chad Van Meeteren, Fire Chief
SUBJECT: STATE HOMELAND SECURITY PROGRAM FUNDS – AWARD OF

PURCHASE OF MOTOROLA PORTABLE RADIOS AND

ACCESSORIES
DATE: October 21, 2025
RECOMMENDATION:

It is recommended that the City Council:
1) Award the purchase to Motorola Solutions, in the amount of $105,363.43 for Portable Radios and related accessories; and
2) Take such additional, related, action that may be desirable.

FISCAL IMPACT
The State Homeland Security Program is 100% reimbursable grant. There will be no fiscal impact to the City. Motorola Solutions submitted sole source documentation.

BACKGROUND
The Department of Fire-Rescue is dedicated to advancing its emergency communication capabilities and ensuring the safety and effectiveness of its personnel during critical operations. To support this mission, the department is acquiring advanced communication technology, including the Motorola APX 8000H portable radios and accessories, multi-band, ruggedized devices designed for extreme environments and high-stakes situations.

The Motorola APX 8000H is a cornerstone of this acquisition, certified to Division 1, hazardous location standards for use in locations where flammable gases, vapors, liquids, or combustible dust may be present. This certification ensures the radio can be safely operated in some of the most dangerous environments faced by first responders. With an CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 21, 2025 STATE HOMELAND SECURITY PROGRAM FUNDS – AWARD OF PURCHASE OF

MOTOROLA PORTABLE RADIOS AND ACCESSORIES

ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
adaptive audio engine that delivers the loudest and clearest audio in any condition, the APX 8000H ensures that firefighters can communicate effectively, even in high-noise, high-stress scenarios.

A key feature of the APX 8000H is its ability to transmit and receive across all commonly used frequency bands, enabling seamless interoperability between agencies during mutual aid incidents and large-scale emergencies. This cross-band capability eliminates communication barriers and enhances coordination when time is critical.

Engineered for durability, the APX 8000H is built to withstand drops, water immersion, and other physical hazards encountered in the field. It features a pressure-tested tempered glass display, a shock-absorbing aluminum alloy endoskeleton, and a watertight seal. Combined with an intuitive user interface and a comfortable, mission-oriented design, the radio is built for operational efficiency under pressure.

By equipping the Fire-Rescue members with the Motorola APX 8000H and accessories, the department enhances its ability to maintain reliable, interoperable, and safe communication in every operational environment. This investment not only supports efficient emergency response but also reinforces the department’s ongoing commitment to firefighter safety and community protection.

ANALYSIS
N/A

ENVIRONMENTAL
N/A

DISCUSSION
N/A

SUMMARY/NEXT STEPS
Upon approval of the recommended actions by City Council, the Department of FireRescue will proceed with the purchase of Motorola APX 8000H portable radios, along with necessary accessories and support components, and will submit the required reimbursement request through the State Homeland Security Program grant.

ATTACHMENT(S):

A. Motorola Solutions Quote
B. Motorola Solutions, Letter of Sole Source
10/01/2025

SANTA FE SPRINGS FIRE DEPT
11710 E TELEGRAPH RD
SANTA FE SPRINGS, CA 90670
RE: Motorola Quote for APX8000XE qty 8
Dear Mike Palacios,
Motorola Solutions is pleased to present SANTA FE SPRINGS FIRE DEPT with this quote for quality communications equipment and services.  The development of this quote provided us the opportunity to evaluate your requirements and propose a solution to best fulfill your communications needs.

This information is provided to assist you in your evaluation process. Our goal is to provide SANTA FE SPRINGS FIRE DEPT with the best products and services available in the communications industry. Please direct any questions to Ronald Taylor at [email protected].

We thank you for the opportunity to provide you with premier communications and look forward to your review and feedback regarding this quote.

Sincerely,
Ronald Taylor
QUOTE-3268061
Billing Address:

SANTA FE SPRINGS FIRE DEPT
11710 E TELEGRAPH RD
SANTA FE SPRINGS, CA 90670
US
Shipping Address:

FIRE HEADQUARTERS
11300 GREENSTONE AVE
SANTA FE SPRINGS, CA 90670
US
Quote Date:10/01/2025
Expiration Date:11/30/2025
Quote Created By:

Ronald Taylor
Ronald.Taylor1@
motorolasolutions.com
End Customer:

SANTA FE SPRINGS FIRE DEPT
Mike Palacios
[email protected]
562.409.7500
Contract:  18105 - LA COUNTY , CA MAIS-2240228
Payment Terms:30 NET
Line # Item Number Description Qty List Price Disc % Sale Price Ext. Sale Price APX™ 8000 Series APX8000H
1 H91TGD9PW9AN APX 8000H ALL BAND
PORTABLE MODEL 3.5
8 $9,613.00 27.0% $7,017.49 $56,139.92
1a Q806CB ADD: ASTRO DIGITAL CAI

OPERATION
8 $607.00 27.0% $443.11 $3,544.88
1b Q361AN ADD: P25 9600 BAUD

TRUNKING
8 $353.00 27.0% $257.69 $2,061.52
1c QA00580AA ADD: TDMA OPERATION 8 $530.00 27.0% $386.90 $3,095.20 1d Q58AL ADD: 3Y ESSENTIAL SERVICE 8 $184.00 0.0% $184.00 $1,472.00 1e Q15AJ ADD: AES/DES-XL/DES-OFB

ENCRYPTION AND ADP
8 $941.00 27.0% $686.93 $5,495.44
1f QA09007AA ADD: OUT OF THE BOX WIFI

PROVISIONING
8 $0.00 0.0% $0.00 $0.00
1g QA09001AB ADD: WIFI CAPABILITY 8 $353.00 27.0% $257.69 $2,061.52 1h Q498AU SOFTWARE LICENSE ENH:

ASTRO 25 OTAR W/

MULTIKEY
8 $871.00 27.0% $635.83 $5,086.64
1i H38BS ADD: SMARTZONE

OPERATION
8 $1,766.00 27.0% $1,289.18 $10,313.44
1j QA09113AB ADD: BASELINE RELEASE SW 8 $0.00 0.0% $0.00 $0.00 QUOTE-3268061
APX8000XE qty 8
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

Line # Item Number Description Qty List Price Disc % Sale Price Ext. Sale Price 1k G996AP ADD: PROGRAMMING OVER
P25 (OTAP)
8 $118.00 27.0% $86.14 $689.12
2 PMNN4547A PORTABLE RADIO BATTERY
IMPRES 2 LI-ION TIA4950 R
IP68 3100T
16 $213.15 27.0% $155.60 $2,489.60
3 NNTN8844B CHARGER, DESKTOP MULTI
UNIT 6 W/DISPL, IMPRES 2
US
2 $1,824.56 27.0% $1,331.93 $2,663.86
Subtotal $95,113.14
Estimated Tax  $10,250.29
Grand Total $105,363.43(USD)
Notes:

QUOTE-3268061
APX8000XE qty 8
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

Purchase Order Checklist NA OM
Marked as PO/ Contract/ Notice to Proceed on Company Letterhead (PO will not be processed without this)
PO Number/ Contract Number
PO Date
Vendor = Motorola Solutions, Inc.

Payment (Billing) Terms/ State Contract Number
Bill-To Name on PO must be equal to the Legal Bill-To Name Bill-To Address
Ship-To Address (If we are shipping to a MR location, it must be documented on PO) Ultimate Address (If the Ship-To address is the MR location then the Ultimate Destination address must be documented on PO )
PO Amount must be equal to or greater than Order Total
Non-Editable Format (Word/ Excel templates cannot be accepted) Tax Exemption Status
Signatures (As required)
NOTE: When an email order is submitted a confirmation is sent from Motorola AutoNotify referencing a case number.

Once checklist is complete, order still must go through Order Validation/Credit Approval Motorola Solutions, Inc.
10680 Treena St., Suite 200
San Diego, CA 92131
January 29 2025
Chief Victor Martin,
City of Santa Fe Springs
Subject: Motorola Solutions Sole Source- APX8500 RADIO EQUIPMENT Motorola Solutions, Inc. (“Motorola”) is the market leader in radio communications systems and products for the U.S. Government and Public Safety Market and is pleased to have the city of Santa Fe Springs , CA as a valued customer. The P25 APX8500 radio subscribers we design and manufacture contain proprietary hardware and software components which are not commercially available except through Motorola and its channel partners.

The APX 8500 radio hardware and software options that are proposed to the city of Santa Fe Springs will be used on the ICI ASTRO25 Trunked System. This system is used by many of the ICI Regional Member agencies, including the city of Santa Fe Springs to provide mission critical radio communications for their first responders. The ICI ASTRO25 system offers several proprietary features and services that are only available to Motorola APX subscribers operating on an ASTRO25 system.

Specifically, the APX 8500 radios that Oxnard currently uses, and that are proposed, are capable of using Motorola’s SmartConnect. SmartConnect is proprietary service on the ICI Regional system that enables public safety communication where Land Mobile Radio (LMR) connectivity is compromised. The APX radios are able to either use in vehicle Wi-Fi hot spots or Wi-Fi hotspots located in City and County facilities to transmit and receive radio communications from the County ASTRO25 system via the internet.

This unique feature is available only to APX radios that have been equipped with Wi-Fi hardware and the SmartConnect feature.

Additionally, the ICI system also features Over-the-Air Rekey of the APX radios encryption keys and Over-the-Air-Programming. Both services use Motorola proprietary hardware located in the ASTRO25 Core to track and process these actions, and minimize system and County resources to do so.

If you have any questions regarding our radio equipment, please contact me at (657) 705-4357 or at [email protected].

Sincerely,
Brett Cox
Motorola Solutions, Inc.

Brett Cox
Sr. Account Executive
ITEM # 18

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: FIRE STATION HEADQUARTERS OFFICE RENOVATION – FINAL

PAYMENT
DATE: October 21, 2025
RECOMMENDATION:

It is recommended that the City Council:
1) Approve the Final Payment to RAMCO General Engineering Contractors, Inc. of Sylmar, California for $1,003,783 (Less 5% Retention); and 2) Approve the final contract amount with RAMCO General Engineering Contractors, Inc. in the amount of $1,414,737; and
3) Authorize the City Manager to execute Contract Change Orders Numbers 1-23 in an aggregate amount of $1,010,424; and
4) Appropriate an additional $50,000 from Utility Users Tax (UTT) to the Fire Station Headquarters Office Renovation (PW250007); and
5) Take such additional, related action that may be desirable.

FISCAL IMPACT
The Fire Station Headquarters Office Renovation project is an approved Capital Improvement Project with an original budget of $1,134,000 (Account No. 250007) funded entirely by the Utility Users Tax (UUT) Capital Improvement Plan Fund.

An additional appropriation of $200,000 from the UUT Fund to Account No. PW250007 was authorized on April 1, 2025. A second appropriation of $450,000 from the UUT Fund CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 21, 2025 FIRE STATION HEADQUARTER OFFICE RENOVATION – FINAL PAYMENT

to Account No. PW250007 was authorized on May 20, 2025. A third appropriation of $250,000 from the UUT Fund to Account No. PW250007 was authorized on July 1, 2025.

The combined authorized project budget is $2,034,000.

The total project cost breakdown is as follows:

ITEM ESTIMATED AMOUNT
Interior Improvements $ 922,709
(Office Furniture)- Tangram $ 185,000
(Additional Office Furniture)- Tangram $ 50,000
(Public Counter) $ 60,000
(Temporary Office Trailer)- Willscott $ 60,000
(Wire Management) $ 15,000
Design $ 50,000
Engineering $ 70,000
Inspection $ 115,000
Contingency $ 556,291
TOTAL PROJECT COST 2,084,000

PROJECT FUNDING AMOUNT
Utility Users Tax (UUT) - Capital Improvement Fund $ 1,134,000 Additional Appropriation (UUT) – 4/1/25 $ 200,000
Additional Appropriation (UUT) – 5/20/25 $ 450,000
Additional Appropriation (UUT) – 7/1/25 $ 250,000
Additional Appropriation (UUT) - Recommended $ 50,000
TOTAL PROJECT BUDGET $ 2,084,000
The project is expected to close with a shortfall of approximately $50,000. Staff is requesting appropriation from Utility Users Tax funds to the Project (Account No.

PW250007) to cover the shortfall.

The payment detail (Attachment A) represents the Final Payment (less 5% retention) due, per the terms of the contract, for the work that has been completed and found to be satisfactory. The retention will be released following the mandatory waiting period following the filing of the Notice of Completion with the LA County Registrar-Recorder.

BACKGROUND
On January 21, 2025, the City Council awarded the construction contract for the subject project to RAMCO General Engineering Contractors, Inc. in the amount of $404,313. The CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 21, 2025 FIRE STATION HEADQUARTER OFFICE RENOVATION – FINAL PAYMENT

solicitation for construction bids was advertised on November 25, 2024, in accordance with the California Public Contract Code.

On April 1, 2025 an additional $200,000 was requested and approved for unanticipated costs in the Administration Building due to unforeseen conditions including but not limited to replacing door casings, replacing ceiling tiles, and drywall removal and replacement, polished concrete floors, and lead/asbestos abatement.

On May 20, 2025, an additional $450,000 was requested and approved to cover change order costs for multiple unforeseen changed conditions encountered during demolition and the increased projects scope of work which included lead/asbestos abatement, major electrical and computer data cabling modifications, additional drywall and painting, lighting upgrades, renovation of multiple restrooms and living quarters kitchen renovation and lastly, extended rental of temporary trailers and the installation of temporary showers.

On July 1, 2025, an additional $250,000 was requested and approved to cover change order costs for multiple unforeseen changed conditions encountered during demolition and the increased project scope of work. The changed conditions include corroded and outdated plumbing encountered during demolition, replacement of outdated kitchen appliances, the renovation of the fire department locker-room shower, addition of tiles throughout and within the locker-room in lieu of polished concrete floors, and the extended rental of temporary trailers and showers.

The final contract amount is $1,414,737, which includes the original contract amount plus approved change orders for the completion of the Santa Fe Springs Fire Station Headquarters.

ANALYSIS
Contract Change Order Nos. 1-23 for RAMCO covered various additions and unforeseen conditions within the aged fire station building. These amounted to a total of $1,010,424.

The Fire Station required added furniture to accommodate the facility improvements. This cost was $50,000 and was added to the total project cost.

ENVIRONMENTAL
N/A

DISCUSSION
The completion of the Fire Station Headquarters Office Renovation project will increase office functionality and provide an aesthetically pleasing appearance. Fire station staff are now inhabiting the Suppression and Administration Buildings to full capacity.

CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 21, 2025 FIRE STATION HEADQUARTER OFFICE RENOVATION – FINAL PAYMENT

SUMMARY/NEXT STEPS
Upon the City Council approval of the recommended actions, the Public Works Department will coordinate with the Finance Department to issue a final payment to RAMCO General Engineering Contractors, Inc. and proceed to close the project. The Public Works Department will then file the Notice of Completion with the LA County Registrar-Recorder as a part of the project closure. Following the mandatory waiting period after the filing of the Notice of Completion, Public Works will work with the Finance Department to release the retention payment.

ATTACHMENTS:

A. Final Payment Detail
ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
Contractor: FINAL PAYMENT: $ 953,593.58
Item
No. Quantity Units Unit Price Total Quantity Amount Quantity Amount

1. Mobilization. 1 L.S. $ 35,989.00 $ 35,989.00 50% $ 17,994.50 100% $ 35,989.00

2. Provide full abatement for project area in accordance with Title 17 and HUD guidelines for proper removal for all contaminated items per the Lead and Asbestos Report in Attachment 1 includingcontainment, site cleanup, barrier systems, and interm control. 1 L.S.
$ 52,658.00 $ 52,658.00 50% $ 26,329.00 100% $ 52,658.00 Administration Building

3. Remove and dispose of existing floor tile. Furnish and install new floor tile. 190 S.F. $ 62.85 $ 11,941.50 0 $ - 190 $ 11,941.50

4. Remove and dispose existing carpet, padding and prepare floor to receive new carpet. Furnish and install new carpet. 3,832 S.F. $ 9.50 $ 36,404.00 0 $ - 3,832 $ 36,404.00

5. Furnish and install seismic bracing within all of the existing T-bar ceiling system. Paint all existing ceiling panels and exposed T-bar supports (Approximately 4340 S.F.) 1 L.S. $ 18,561.00 $ 18,561.00 0% $ - 100% $ 18,561.00

6. Remove and dispose of existing interior ceiling light fixtures. Furnish and install new interior LED fixtures. 69 EA. $ 269.00 $ 18,561.00 0 $ - 69 $ 18,561.00

7. Remove and dispose of existing wall paper. Temporarily remove and store wall hung items.

Prepare wall for paint. Furnish and install new raceways, switch and receptacle coversthroughout project area. Furnish and install new power and data drops as needed. Rehang allremoved wall items. 1 L.S.
$ 8,555.00 $ 8,555.00 0% $ - 100% $ 8,555.00

8. Furnish and install one (1) coat primer and two (2) coats paint to interior walls, doors, door leafs, and jambs, window frames and interior trims. 3,410 S.F. $ 11.25 $ 38,362.50 0 $ - 3,410 $ 38,362.50

9. Remove and dispose of existing doors. Furnish and install wood framing, blocking, and trims to infill openings from doors. 1 L.S. $ 8,253.00 $ 8,253.00 0% $ - 100% $ 8,253.00

10. Remove and dispose of janitorial sink, all tile, and plumbing modifications. Prepare area for new paint and carpet. 1 L.S. $ 3,034.00 $ 3,034.00 0% $ - 100% $ 3,034.00

11. Remove and dispose of existing wall base cove. Furnish and install new wall base cove. 814 L.F. $ 6.15 $ 5,006.10 0 $ - 814 $ 5,006.1012. Remove and dispose of existing built-in cabinets and shelving. 1 L.S. $ 3,241.00 $ 3,241.00 0% $ - 100% $ 3,241.0013. Remove and dispose of existing blinds. Furnish and install new sheer roller shades. 1 L.S. $ 23,980.00 $ 23,980.00 0% $ - 100% $ 23,980.00 Suppression Building

14. Remove and dispose existing carpet, padding and prepare floor to receive new carpet. Furnish and install new carpet. 2,368 S.F. $ 14.70 $ 34,809.60 1,776 $ 26,107.20 2,368 $ 34,809.60

15. Furnish and install seismic bracing within all of the existing T-bar ceiling system. Paint all existing ceiling panels and exposed T-bar supports (Approximately 3892 S.F.) 1 L.S. $ 11,745.00 $ 11,745.00 100% $ 11,745.00 100% $ 11,745.00

16. Remove and dispose of existing interior ceiling light fixtures. Furnish and install new interior LED fixtures. 50 EA. $ 393.45 $ 19,672.50 40 $ 15,738.00 50 $ 19,672.50

17. Remove and dispose of existing wall paper. Temporarily remove and store wall hung items.

Prepare wall for paint. Furnish and install new raceways, switch and receptacle coversthroughout project area. Furnish and install new power and data drops as needed. Rehang allremoved wall items. 1 L.S.
$ 8,343.00 $ 8,343.00 100% $ 8,343.00 100% $ 8,343.00

18. Furnish and install one (1) coat primer and two (2) coats paint to interior walls, doors, door leafs, and jambs, window frames and interior trims. 5,538 S.F. $ 6.85 $ 37,935.30 5,538 $ 37,935.30 5,538 $ 37,935.30

19. Remove and dispose of existing wall base cove. Furnish and install new wall base cove. 530 L.F $ 8.35 $ 4,425.50 397.50 $ 3,319.12 530 $ 4,425.49

20. Remove and dispose of existing blinds. Furnish and install new sheer roller shades. 1 L.S. $ 22,836.00 $ 22,836.00 65% $ 14,843.40 100% $ 22,836.00 Contract Total: $ 162,354.52 404,313.00 $ 404,312.99 $
Description Contract Completed This Period Completed To Date Payment Detail: RAMCO General EngineeringFIRE STATION HEADQUARTERS OFFICE RENOVATION PO Box 920878 Sylmar, CA 91392

CONTRACT WORK
Contractor: FINAL PAYMENT: $ 953,593.58
Item
No. Quantity Units Unit Price Total Quantity Amount Quantity Amount Description Contract Completed This Period Completed To Date Payment Detail: RAMCO General EngineeringFIRE STATION HEADQUARTERS OFFICE RENOVATION PO Box 920878 Sylmar, CA 91392
Item
No. Quantity Units Unit Price Total Quantity Amount Quantity Amount CCO 1 Scope of work modification as described in Contract Change Order No.1 1 L.S. $ 13,550.00 $ - 13,550.00 $ 100% $ 13,550.00 CCO 2 Scope of work modification as described in Contract Change Order No.2 1 L.S. $ 11,186.00 $ 11,186.00 50% $ 5,593.00 100% $ 11,186.00 CCO 3 Scope of work modification as described in Contract Change Order No.3 1 L.S. $ 24,388.05 $ - 24,388.05 $ 100% $ 24,388.05 CCO 4 Scope of work modification as described in Contract Change Order No.4 1 L.S. $ 16,589.00 $ - 16,589.00 $ 100% $ 16,589.00 CCO 5 Scope of work modification as described in Contract Change Order No.5 1 L.S. $ 49,578.00 $ 49,578.00 90% $ 44,620.20 100% $ 49,578.00 CCO 5R Scope of work modification as described in Contract Change Order No.5R 1 L.S. $ 42,358.00 $ 42,358.00 100% $ 42,358.00 100% $ 42,358.00 CCO 6 Scope of work modification as described in Contract Change Order No.6 1 L.S. $ 15,576.00 $ - 15,576.00 $ 100% $ 15,576.00 CCO 7 Scope of work modification as described in Contract Change Order No.7 1 L.S. $ 23,840.00 $ - 23,840.00 $ 100% $ 23,840.00 CCO 8 Scope of work modification as described in Contract Change Order No.8 1 L.S. $ 4,191.60 $ - 4,191.60 $ 100% $ 4,191.60 CCO 9 Scope of work modification as described in Contract Change Order No.9 1 L.S. $ 22,972.00 $ - 22,972.00 $ 100% $ 22,972.00 CCO 10 Scope of work modification as described in Contract Change Order No.10 1 L.S. $ 15,117.00 $ - 15,117.00 $ 100% $ 15,117.00 CCO 11 Scope of work modification as described in Contract Change Order No.11 1 L.S. $ 4,575.00 $ - 4,575.00 $ 100% $ 4,575.00 CCO 12 Scope of work modification as described in Contract Change Order No.12 1 L.S. $ 7,528.00 $ - 7,528.00 $ 100% $ 7,528.00 CCO 13 Scope of work modification as described in Contract Change Order No.13 1 L.S. $ 5,901.00 $ - 5,901.00 $ 100% $ 5,901.00 CCO 14 Scope of work modification as described in Contract Change Order No.14 1 L.S. $ 4,217.00 $ - 4,217.00 $ 100% $ 4,217.00 CCO 15 Scope of work modification as described in Contract Change Order No.15 1 L.S. $ 23,658.00 $ 23,658.00 100% $ 23,658.00 100% $ 23,658.00 CCO 16 Scope of work modification as described in Contract Change Order No.16 1 L.S. $ 19,542.00 $ 19,542.00 100% $ 19,542.00 100% $ 19,542.00 CCO 17 Scope of work modification as described in Contract Change Order No.17 1 L.S. $ 64,910.00 $ 64,910.00 100% $ 64,910.00 100% $ 64,910.00 CCO 18 Scope of work modification as described in Contract Change Order No.18 1 L.S. $ 25,794.00 $ 25,794.00 100% $ 25,794.00 100% $ 25,794.00 CCO 19 Scope of work modification as described in Contract Change Order No.19 1 L.S. $ 19,327.00 $ 19,327.00 100% $ 19,327.00 100% $ 19,327.00 CCO 20 Scope of work modification as described in Contract Change Order No.20 1 L.S. $ 167,856.00 $ 167,856.00 100% $ 167,856.00 100% $ 167,856.00 CCO 21 Scope of work modification as described in Contract Change Order No.21 1 L.S. $ 243,654.00 $ 243,654.00 100% $ 243,654.00 100% $ 243,654.00 CCO 22 Scope of work modification as described in Contract Change Order No.22 1 L.S. $ 115,675.00 $ 115,675.00 100% $ 115,675.00 100% $ 115,675.00 CCO 23 Scope of work modification as described in Contract Change Order No.23 1 L.S. $ 68,441.00 $ 68,441.00 100% $ 68,441.00 100% $ 68,441.00 $ 841,428.20 1,010,423.65 $ 1,010,423.65 $
$ 1,003,782.72 1,414,736.64 $ 1,414,736.64 $
CONTRACT PAYMENTS:Total Items Completed to Date:Less 5% Retention: Invoice Due Date Invoice Pay Date Payment Amount 2025-755 R0 001 04/15/2025 04/24/2025 203,080.27 $ 10,688.44 $ 2025-790 R1 002 06/03/2025 06/12/2025 187,325.96 $ 9,859.26 $ 2025-826 R1 FINAL 10/28/2025 11/06/2025 953,593.58 $ $ 50,189.14 Amount
$ 953,593.58
$ 50,189.14
Robert GarciaJames Enriquez, P.E.
5% Retention Completed this Period: 270010
Recommended by Project Manager: Robert Garcia #2232 10/09/25 Approved by Publc Works Director:

PW250007
Contract Change Order Total:
$ 1,414,736.64
Invoice No. Invoice No.

Warrant Billing Period
$ 70,736.83$ 203,080.27
Account
$ 187,325.96$ 953,593.58
Finance Please Pay:

Progress Payment No. 2:FINAL PAYMENT:Progress Payment No. 1:

Description Contract Change Orders Completed This Period Completed To Date Retention Amount
Contract and Contract Change Order Total:

ITEM # 19

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: STAGE ROAD AND ISELI ROAD STREET IMPROVEMENTS – FINAL

PAYMENT
DATE: October 21, 2025
RECOMMENDATION:

It is recommended that the City Council:
1) Approve the Final Payment to Toro Enterprises, Inc. of Oxnard, California for $921,489 (Less 5% Retention); and
2) Approve the final contract amount with Toro Enterprises Inc., Inc. in the amount of $1,295,421; and
3) Authorize the Director of Public Works to execute Contract Change Orders Nos. 1-3 in an aggregate amount of $90,233; and
4) Take such additional, related action that may be desirable.

FISCAL IMPACT
The Stage Road and Iseli Road Street Improvement Project is included in the 2022-2025 Capital Improvement Program (CIP). On September 3, 2024, the City Council authorized an appropriation of $1,737,800 in UUT Funds for the project with the understanding that the City would seek reimbursement from the Los Angeles County Metropolitan Transportation Authority (LACMTA) as defined in the Cooperative and Funding Agreement (Coop Agreement) for the Rosecrans/Marquardt Grade Separation Project.

Under the terms of the Coop Agreement, LACMTA may reimburse the City up to $2,000,000 for the cost of betterments related to the project once the final project accounting is completed and the amount of excess available project funds is determined.

LACTMA is in the process of completing the final project accounting.

CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 21, 2025 STAGE ROAD AND ISELI ROAD STREET IMPROVEMENTS – FINAL PAYMENT

The final inspection of the Rosecrans/Marquardt Grade Separation Project revealed deficiencies in the landscaping and several other improvements and LACMTA has indicated that they have no plans to correct these deficiencies as part of the project. The City is currently coordinating with LACMTA on the availability of the $2,000,000 in betterment funds and, if available, staff recommends utilizing these funds to correct the aforementioned deficiencies, in lieu of using them for pavement improvements.

On June 17, 2025, the initial appropriation of $1,737,800 from UUT Funds were released and returned to the UUT Fund. An equal appropriation of $1,737,800 was allocated from the Measure SFS Fund to fund the project. Below is the total project cost breakdown:

Street Improvements (Stage Road and Iseli Road)

ITEM ESTIMATED PROJECT COSTS
Construction Original Contract (Adjusted for final quantities) $ 1,205,188 Construction Change Orders $ 90,233
Design $ 112,800
Engineering $ 108,000
Inspection $ 130,000
Total Estimated Project Costs: $ 1,646,221
Total Project Budget (Measure SFS Fund) $ 1,737,800
Total Final Project Costs $ 1,646,221
Total Estimated Surplus $ 91,579
The project is expected to close with a surplus in the amount of approximately $91,579 that will be made available for other Measure SFS projects.

The payment detail (Attachment A) represents the Final Payment (less 5% retention) due, according to the terms of the contract, for work that has been completed and found to be satisfactory. The retention will be released following the mandatory waiting period following the filing of the Notice of Completion with the LA County Registrar-Recorder.

BACKGROUND
The proposed street improvement project focused on two segments: Stage Road (from 760 feet northwest of Iseli Road to 250 feet northwest of Valley View Avenue) and Iseli Road (from Rosecrans Avenue to Stage Road). For Iseli Road, the plan involved grinding two inches of the existing asphalt pavement and overlaying it with two inches of fiberreinforced asphalt. In contrast, Stage Road underwent a more extensive total reconstruction, including the removal of fourteen inches of existing asphalt and base material, followed by the installation of fiber-reinforced asphalt on a crushed aggregate base. Additionally, the project included the construction of an asphalt berm along Stage Road adjacent to the railroad to address drainage issues. It involved the removal and replacement of damaged curb and gutter, cross gutters, sidewalk, curb ramps, and driveways as necessary.

CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 21, 2025 STAGE ROAD AND ISELI ROAD STREET IMPROVEMENTS – FINAL PAYMENT

The proposed new paving sections eliminated potholes, support heavy repetitive loads generated by trucks/vehicles, increased pavement service life, and allows for a smooth riding roadway.

ANALYSIS
Contract Change Orders Numbers 1-3 for TORO ENTERPRISES, Inc. covered various additions and unforeseen conditions within the project area. This amounted to a total of $90,233.

ENVIRONMENTAL
N/A

DISCUSSION
The completion of the Stage Road and Iseli Road Street Improvements has provided an extended service life of 20+ years to a formerly debilitating roadway. The new roadway will provide a smooth and accessible route for all vehicles, serving the surrounding businesses and residents.

SUMMARY/NEXT STEPS
Upon the City Council approval of the recommended actions, the Public Works Department will coordinate with the Finance Department to issue a final payment to TORO ENTERPRISES, Inc. and proceed to close the project. The Public Works Department will then file the Notice of Completion with the LA County Registrar-Recorder as a part of the project closure. Following the mandatory waiting period after the filing of the Notice of Completion, Public Works will work with the Finance Department to release the retention payment.

ATTACHMENT:

A. Final Payment Detail
ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
Contractor: FINAL PAYMENT: $ 875,414.59
Item
No. Quantity Units Unit Price Total Quantity Amount Quantity Amount

1. Mobilization. 1 L.S. $ 35,000.00 $ 35,000.00 25% $ 8,750.00 100% $ 35,000.00

2. Traffic Control and Public Safety. 1 L.S. $ 124,385.00 $ 124,385.00 25% $ 31,096.25 100% $ 124,385.00

3. Preparation, Implementation and Modification of the SWPPP. 1 L.S. $ 7,125.00 $ 7,125.00 25% $ 1,781.25 100% $ 7,125.00

4. Construction Survey and Monument Perpetuation. 1 L.S. $ 19,225.00 $ 19,225.00 25% $ 4,806.25 100% $ 19,225.00

5. Clearing and Grubbing. 1 L.S. $ 1,800.00 $ 1,800.00 100% $ 1,800.00 100% $ 1,800.00

6. Sawcut and Remove Existing Asphalt Concrete Pavement, Base and/or Subgrade to a Depth of 14". Recompact to 95%. 65,000 S.F. $ 3.10 $ 201,500.00 66,650 $ 206,615.00 66650 $ 206,615.00

7. Sawcut and Remove Existing Asphalt Concrete Pavement, Base and/or Native Material to a Depth of 2" Under New A.C. Dike. Recompact to 95%. 2,200 S.F. $ 3.00 $ 6,600.00 2,200 $ 6,600.00 2200 $ 6,600.00

8. Construct 10" Thick Crushed Miscellaneous Base Section Under New Asphalt Pavement. 2,000 C.Y. $ 44.55 $ 89,100.00 2,057 $ 91,639.35 2057 $ 91,639.35

9. Construct 2" Thick Type III B2 PG 64-10 Asphalt Concrete Pavement Base Course. 965 TON $ 118.00 $ 113,870.00 1,026.64 $ 121,143.52 1,026.64 $ 121,143.52

10. Crack Seal, Apply Tack Coat, and Construct 2" Thick C2 PG 64-10 Fiber Reinforced Asphalt Concrete (FRAC) Pavement Surface Course, Including Under New A.C. Dike. 1,790 TON $ 145.00 $ 259,550.00 1,620.48 $ 234,969.60 1,620 $ 234,969.60

11. Cold Mill 2" Depth of Existing Asphalt Concrete Pavement and/or Base. 58,000 S.F. $ 0.55 $ 31,900.00 58,458 $ 32,151.90 58,458 $ 32,151.90

12. Apply Tack Coat and Construct Asphalt Concrete Dike and Dike Transition per Caltrans Standard Dwg. A87B Type-E. 1,610 L.F. $ 12.80 $ 20,608.00 1,610 $ 20,608.00 1,610 $ 20,608.00

13. Sawcut, Remove Existing Curb Ramp, and Construct PCC 4" Thick ADA Compliant Curb Ramp with Black Truncated Domes and Base per 2019 Caltrans Standard Plan A88A. 2 EA $ 7,200.00 $ 14,400.00 0 $ - 2 $ 14,400.00

14. Sawcut, Remove Existing Cross Gutter, and Construct PCC Cross Gutter with Base per City Standard R-3.2. 410 S.F. $ 31.40 $ 12,874.00 0 $ - 376 $ 11,806.40

15. Sawcut, Remove Existing Cross Gutter and Spandrels, and Construct PCC Cross Gutter and Spandrels with Base per City Standard R-3.4. 1,350 S.F. $ 31.60 $ 42,660.00 0 $ - 1,418.5 $ 44,824.60

16. Sawcut, Remove Existing Commercial Driveway, and Construct PCC Commercial Driveway with Base per City Standard R-6.4D. 2,250 S.F. $ 31.65 $ 71,212.50 0 $ - 2,694 $ 85,265.10

17. Sawcut, Remove Existing Curb & Gutter, and Construct PCC Curb & Gutter (Full Height, Variable Height, and Depressed Curb) with Base per City Standard R-7, Type A-2 and City Standard R-6.2. 132 L.F. $ 95.00 $ 12,540.00 0 $ - 100 $ 9,500.00

18. Sawcut, Remove Existing Parkway Drain, and Construct PCC Parkway Drain with Base per SPPWC No. 151-2, Type 2. 1 EA $ 12,825.00 $ 12,825.00 0 $ - 1 $ 12,825.00

19. Sawcut, Remove Existing Parkway Culvert, and Construct PCC Parkway Culvert with Base per City Standard D-3. 6 EA $ 1,500.00 $ 9,000.00 0 $ - 6 $ 9,000.00

20. Sawcut, Remove Existing Concrete Pavement, and Construct 8" Reinforced PCC Pavement with 6" Base. See City Standard R-3.2 for Reference. 1,350 S.F. $ 31.50 $ 42,525.00 0 $ - 1,340 $ 42,210.00

21. Sawcut, Remove Existing Sidewalk, and Construct PCC Sidewalk with Base per City Standard R-2.2. 80 S.F. $ 48.00 $ 3,840.00 0 $ - 100 $ 4,800.00

22. Adjust to Grade Existing Utility Valve Cover, Frame, and Box. 11 EA $ 1,230.00 $ 13,530.00 10 $ 12,300.00 10 $ 12,300.00

23. Adjust to Grade Existing Manhole Frame and Cover. 12 EA $ 1,400.00 $ 16,800.00 11 $ 15,400.00 11 $ 15,400.00

24. Re-grade Existing Ground Surface to Drain Away from Edge of Roadway and Construct Earthen V-Ditch as shown on Plans. 10,000 S.F. $ 1.00 $ 10,000.00 10,000 $ 10,000.00 10,000 $ 10,000.00

25. Construct Rip Rap Drainage Diffuser using Caltrans Class I Rock. Length and Depth as Shown. See Detail on Sheet 9. 1 L.S. $ 1,700.00 $ 1,700.00 100% $ 1,700.00 100% $ 1,700.00

26. Traffic Signing, Thermoplastic Markings and Striping, Pavement Markers, and Repaint Curb. 1 L.S. $ 21,225.00 $ 21,225.00 100% $ 21,225.00 100% $ 21,225.00

27. Remove and Replace Existing Traffic Loops. 2 EA $ 2,485.00 $ 4,970.00 2 $ 4,970.00 2 $ 4,970.00

28. Over excavation, Import and Place CMB. 100 C.Y. $ 185.00 $ 18,500.00 20 $ 3,700.00 20 $ 3,700.00 $ 1,219,264.50 $ 831,256.12 $ 1,205,188.47
CCO 1 Swale to driveways 1 L.S. $ 16,320.00 $ 16,320.00 100% $ 16,320.00 100% $ 16,320.00 CCO2
Bid item 21 over 25%, rip rap addition, saturated subgrade, saw cut Maryton driveway, shuttle buggy 1 L.S. $ 72,277.92 $ 72,277.92 100% $ 72,277.92 100% $ 72,277.92 CCO3 New No Parking Sign Fabrication and Installation 1 L.S. $ 1,635.00 $ 1,635.00 100% $ 1,635.00 100% $ 1,635.00 $ 90,232.92 $ 90,232.92 $ 90,232.92
$ 921,489.04 $ 1,295,421.39
CONTRACT PAYMENTS:

Payment Retention
Invoice Due Date Invoice Pay Date Amount Amount
001 08/31/2025 09/30/2025 $ 355,235.73 $ 18,696.62
FINAL PAYMENT: FINAL 10/28/2025 11/06/2025 $ 875,414.59 $ 46,074.45 Amount
$ 875,414.59
$ 46,074.45
Robert Garcia
James Enriquez, P.E.
5% Retention Completed this Period: 270010
$ 875,414.59
Progress Payment No. 1: $ 355,235.73
Account
Finance Please Pay: 43104310 - 542050
Recommended by Project Manager: Robert Garcia #2232 10/10/25 Approved by PW Director:

Payment Detail: TORO ENTERPRISES
Stage Road and Iseli Road Street Improvements PO Box 6285 Measure SFS Oxnard, CA 93031
Description
Contract Completed This Period Completed To Date

CONTRACT WORK

CHANGE ORDER WORK
Invoice No. Invoice No.
$ 1,295,421.39 Warrant Billing Period
$ 64,771.07
Total Items Completed to Date:

Less 5% Retention:

CONTRACT CHANGE ORDER TOTAL:

CONTRACT WORK AND CONTRACT CHANGE ORDER TOTALS:

TOTAL CONTRACT

ATTACHMENT A
ITEM # 20

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: AMENDED AND RESTATED JOINT EXERCISE OF POWERS
AUTHORITY AGREEMENT – APPROVAL OF RESOLUTION NO. 9978
DATE: October 21, 2025
RECOMMENDATION:

It is recommended that the City Council:
1) Adopt Resolution No. 9978, approving the Amended and Restated Joint Exercise of Powers Authority Agreement, as presented; and
2) Authorize the City Manager to execute the Amended and Restated Joint Exercise of Powers Authority Agreement; and
3) Take such additional, related, action that may be desirable.

FISCAL IMPACT
The adoption of this agreement requires no additional funding commitment.

BACKGROUND
The Gateway Water Management Authority (GWMA) was formed in 2007 to address water supply reliability, water quality, stormwater, and flood control in the Gateway Region of Los Angeles County. With a population of more than 2 million people, GWMA members have successfully worked together to develop regional projects, and seek and receive local, state and/or federal funds to support those projects.

GWMA members are made up of Gateway cities and water agencies that represent distinctive hydrogeological, topographic, demographic, political, and economic elements.

CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 21, 2025

AMENDED AND RESTATED JPA AGREEMENT - APPROVAL OF RESOLUTION NO. 9978

Membership in the GWMA has proven to successfully communicate the Gateway region’s needs with a single voice increasing opportunities for project and funding partners.

Since its inception, GWMA’s membership has increased and GWMA’s role has evolved significantly. Currently, membership has grown to 28 cities and water agencies. With that growth, GWMA has been able to respond to the changing water conditions and challenges in Southern California. In addition to developing regional projects and seeking grant funds to support them, GWMA continues its critical role as part of the Greater Los Angeles County Integrated Regional Water Management ensuring that the Gateway region’s voice is always heard. Further, GWMA’s added role since 2012 has been to facilitate and administratively support watershed stormwater compliance programs under the MS4 Permit for the Lower Los Angeles River, Lower San Gabriel River, Los Cerritos Channel and several other regional groups of cities working together to comply with the MS4 Permit for monitoring/reporting harbor stormwater flows.

In 2024, GWMA staff and legal counsel provided several updates regarding the proposed modifications to the JPA Agreement. These changes include board member terms and allowing for up to three alternates; updating the list of members cities/agencies; defining a super-majority vote for certain board actions; and no longer requiring a lead agency to be appointed to conduct the financial/contractual affairs of GWMA (which have been done in-house since 2014).

In January of this year, all current GWMA members received the draft Amended and Restated JPA Agreement for review and comment. Several legal Counsels were also requested to review the document.

Then in April, GWMA staff presented the revised draft agreement to the GWMA Board, showing the incorporated members’ comments to the JPA Agreement. After discussion, the GWMA Board approved the Amended and Restated JPA Agreement by a supermajority vote which is presented herein.

ANALYSIS
N/A

ENVIRONMENTAL
N/A

DISCUSSION
The Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (“Gateway Water Management Authority” or “GWMA”) was established in 2007 by a Joint Powers Authority Agreement (“JPA”). The agency was formed to address the state’s efforts that encouraged and prioritized regional, multi-party, and/or multi-benefit CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 21, 2025

AMENDED AND RESTATED JPA AGREEMENT - APPROVAL OF RESOLUTION NO. 9978

projects for competitive funding. Because GWMA’s membership and responsibilities have grown and evolved since its inception, the JPA Agreement is now being amended to best reflect current and anticipated activities, roles, and responsibilities.

On April 10, 2025, GWMA’s Governing Board approved the attached Amended and Restated JPA Agreement by a super-majority vote. As a member, the City of Santa Fe Springs has been requested to formally adopt the updated JPA Agreement, as presented.

SUMMARY/NEXT STEPS
Upon approval by the City Council of the Amended and Restated JPA Agreement, Santa Fe Springs will continue its involvement regarding regional project possibilities and local, state and/or federal grant funding opportunities.

ATTACHMENTS:

A. Resolution No. 9978
B. Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority Amended and Restated Joint Exercise of Powers Authority Agreement ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
APPROVED:

ITEM NO.:

ATTACHMENT A
RESOLUTION NO. 9978

A RESOLUTION OF THE CITY OF SANTA FE SPRINGS APPROVING THE AMENDED

AND RESTATED JOINT EXERCISE OF POWERS AGREEMENT FOR THE LOS

ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER MANAGEMENT

AUTHORITY
WHEREAS, the City of Santa Fe Springs (the “Agency”) is a “local agency,” as defined in the Integrated Regional Water Management Planning Act, California Water Code Section 10530, et seq. (“IRWMPA”); and
WHEREAS, the Agency is a permittee under the “Waste Discharge Requirements and National Pollutant Discharge Elimination System (NPDES) Permit for Municipal Separate Storm Sewer System (MS4) Discharges within the Coastal Watersheds of Los Angeles and Ventura Counties,” NPDES Permit No. CAS004004 (“MS4 Permit”), as amended from time to time by the California Regional Water Quality Control Board, Los Angeles Region.

WHEREAS, the Agency is a “public agency,” as defined in the Joint Exercise of Powers Act, California Government Code Section 6500, et seq., and is authorized to enter into an agreement to exercise powers common to the member public agencies.

WHEREAS, the Los Angeles Gateway Region Integrated Regional Water Management Authority (“GWMA”) was established to operate as a “regional water management group,” as defined in and authorized by the IRWMPA, in order to (a) implement a regional water resources management plan that will protect and enhance regional water supplies, and to otherwise further the purposes of the IRWMPA, with respect to the Gateway Region and (b) perform other regional responsibilities for water development and management.

WHEREAS, through the GWMA, participating agencies also cooperate with each other to implement certain portions of the Watershed Management Programs and Coordinated Integrated Monitoring Programs, as those programs are described in the MS4 Permit, and to perform such other responsibilities for water quality.

WHEREAS, on April 10, 2025, the GWMA Board adopted, by a super-majority vote, a proposed amendment to the GWMA’s Joint Exercise of Powers Agreement (the “Amended and Restated Agreement”) to, among other things, update the purposes of the GWMA relating to the MS4 Permit and to make other changes intended to modernize the governance of the GWMA.

WHEREAS, the proposed Amended and Restated Agreement will take effect upon adoption by a super-majority of the legislative bodies of the GWMA’s members.

WHEREAS, the Agency’s legislative body desires to continue participating in the GWMA and to adopt the Amended and Restated Agreement.

APPROVED:

ITEM NO.:
2 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS DOES HEREBY DETERMINE, FIND AND RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby approves the “Amended and Restated Joint Exercise of Powers Agreement for the Los Angeles Gateway Region Integrated Regional Water Management Authority,” attached hereto as Exhibit “A” to this Resolution.

SECTION 2. The City Council authorizes the City Manager to execute the Amended and Restated Agreement approved in Section 1.

SECTION 3. The Clerk shall certify to the adoption of this Resolution and shall forward a copy of it to the GWMA.

APPROVED and ADOPTED this 7th day of October 2025, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
William K. Rounds, Mayor
ATTEST:
_________________________
Fernando Muñoz, City Clerk
12664-0001\3009909v6.doc

AMENDED AND RESTATED JOINT EXERCISE OF POWERS AGREEMENT FOR

THE LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER

MANAGEMENT AUTHORITY

THIS AMENDED AND RESTATED JOINT EXERCISE OF POWERS
AGREEMENT (“Agreement”), dated for reference as of April 10, 2025, is entered into by and between the Cities of Artesia, Bell, Bell Gardens, Bellflower, Cerritos, Commerce, Compton, Cudahy, Downey, Hawaiian Gardens, Huntington Park, La Mirada, Lakewood, Long Beach, Lynwood, Maywood, Montebello, Norwalk, Paramount, Pico Rivera, Santa Fe Springs, Signal Hill, South Gate, Vernon, and Whittier, the Central Basin Municipal Water District, the Long Beach Public Utilities Department (acting through its Board of Public Utilities Commissioners), and the Water Replenishment District of Southern California, all of which are public agencies and/or municipal corporations. Each of the foregoing are sometimes referred to herein as “Member”, or collectively as “Members.”

RECITALS
(i) In 2007, the cities of Cerritos, Downey, Lakewood, Long Beach, Norwalk, Paramount, Santa Fe Springs, Signal Hill, and South Gate initially entered into a Joint Exercise of Powers Agreement (“Original Agreement”) and created the Los Angeles Gateway Region Integrated Regional Water Management Authority (“GWMA”). Since its creation, additional Members, as listed above in the preamble, have been added to the GWMA pursuant to the provisions of the Original Agreement.
(ii) Each Member is a “public agency,” as defined in the Joint Exercise of Powers Act, California Government Code Section 6500, et seq., and all are authorized to enter into this Agreement in order to exercise powers common to these public agencies. (iii) This Agreement creates a public entity, separate from its Members, that is capable of carrying out the purposes of this Agreement.
(iv) Each Member is a “local agency,” as defined in the Integrated Regional Water Management Planning Act, California Water Code Section 10530, et seq. (“IRWMPA”). As of the effective date of this Agreement, all Members function within the County of Los Angeles. (v) It remains the intent of the Members in entering into this Agreement to operate as a “regional water management group,” as defined in and authorized by the IRWMPA, in order to (a) implement a regional water resources management plan that will protect and enhance regional water supplies, and to otherwise further the purposes of the IRWMPA, with respect to the Members’ jurisdictional areas (collectively, “Gateway Region”) and (b) perform other regional responsibilities for water development and management, as described herein. (vi) All of the cities which are Members are permittees under the “Waste Discharge Requirements and National Pollutant Discharge Elimination System (NPDES) Permit for Municipal Separate Storm Sewer System (MS4) Discharges within the Coastal Watersheds of Los Angeles and Ventura Counties,” NPDES Permit No. CAS004004 (“MS4 Permit”), as amended from time to time by the California Regional Water Quality Control Board, Los Angeles Region.

ATTACHMENT B
12664-0001\3009909v6.doc
(vii) The Members desire to amend and restate the Original Agreement in order to further state their intent to cooperate with each other to implement certain portions of the Watershed Management Programs and Coordinated Integrated Monitoring Programs, as those programs are described in the MS4 Permit, and to perform such other responsibilities for water quality, as described herein.
(viii) The Members acknowledge that the GWMA may contract and cooperate with other regional water management groups and agencies to develop, administer, update, and implement, an Integrated Water Management Plan for the Greater Los Angeles County area.

AGREEMENT
NOW, THEREFORE, in consideration of the promises, terms, conditions and covenants contained herein, the parties agree as follows:

1. Recitals Incorporated. The recitals set forth above, are hereby incorporated by reference and made a part of this Agreement.

2. Purposes. This Agreement is made pursuant to the provisions of the Joint Exercise of Powers Act, relating to the exercise of powers common to the Members. The purpose of this Agreement is to jointly exercise the powers set forth herein as to the Gateway Region, and, acting as a “regional water management group,” to jointly prepare, contract for the preparation and implementation of, and/or adopt a “regional plan” for the management of water resources, and for implementation and operation of “qualified projects or programs,” and/or the preparation of “qualified reports and studies,” as those quoted terms are defined in the IRWMPA. In accordance with the IRWMPA, the regional water resources management plan may more specifically address any of the matters set forth and more fully described in California Water Code Section 10540(c) including, but not limited to, the following: ground water management planning; urban water management planning; the preparation of a water supply assessment; the planning, construction or modification of a flood management project; the planning, construction or modification of a water recycling project; the planning, construction or modification of a domestic water supply facility to meet safe drinking water standards; the planning, construction or modification of a drainage water management unit, and/or the implementation of a water conservation program. In addition, the purpose of this Agreement is to implement and from time to time revise certain portions of the Watershed Management Programs and Coordinated Integrated Monitoring Programs, as those programs are described in the MS4 Permit, that have been developed by the Members and to perform such other responsibilities to promote water quality within the Gateway Region. Notwithstanding the citation of specific legal authority for the foregoing, the Authority may exercise any other statutory authority which may now exist or be subsequently enacted to deal with ground water, storm water, water recharge, water recycling, water supply, water storage, water treatment, water drainage, water conservation or any related urban water management subject within the purview of local or regional water agencies and MS4 operators.

3. Establishment. Pursuant to the Joint Exercise of Powers Act, the Original Agreement established a Joint Powers Authority which is a regional water management group and a public entity separate from the parties to this Agreement. The name of the entity is the “Los Angeles Gateway Region Integrated Regional Water Management Authority” and may be referred to as the “Gateway Water Management Authority.” The GWMA shall carry out its functions through a Governing Board, as described in this Agreement. 12664-0001\3009909v6.doc

4. Term of Agreement. This amended and restated Agreement is effective as of the latest date by which a super-majority of the Members, acting through their legislative bodies, adopt resolutions approving this amended and restated Agreement and thereafter having executed this Agreement, and shall continue in full force and effect for so long as no less than three (3) such Members remain, or until terminated by unanimous consent, provided that all liabilities of the GWMA have been satisfied and all assets of the GWMA have been distributed. A supermajority for purposes of this Section 4 shall mean the affirmative vote of two-thirds (2/3) of the Members.

5. Restriction on Exercise of Powers. Pursuant to and to the extent required by California Government Code Section 6509, the GWMA shall be restricted in the exercise of its powers to the same extent as the City of Long Beach is restricted in its exercise of powers hereunder; provided that, if the City of Long Beach ceases to be a Member, then the GWMA shall be restricted in its exercise of powers to the same extent as the City of Downey is restricted in its exercise of powers hereunder; in that the aforesaid cities are charter cities with statutory authority over a water supply.

6. Governing Board. The governing body of the GWMA is the Governing Board which is comprised of one representative from each Member, but such representative need not be a member of the legislative body of such public agency if approved by resolution of the legislative body of the Member. The Governing Board shall oversee the activities of the GWMA and shall act consistent with and in furtherance of the purposes of this Agreement and the GWMA. (a) Appointment. The legislative body of each of the Member shall appoint one member of the Governing Board and may appoint up to three alternate Board members. If neither the Governing Board member nor the Member’s alternate(s) can attend a scheduled meeting, one time per year the chief executive (e.g., city manager) or the assistant chief executive of such Member may designate in writing a representative for that meeting who may attend and participate in that meeting as if he or she was a Governing Board member. (b) Term of Members. Each member and alternate member of the Governing Board serves until removed by the applicable Member’s legislative body. Board members and alternates may be removed at any time by the appointing Member’s legislative body. Vacancies shall be filled in the same manner as the original appointment. (c) Compensation. Governing Board members receive no compensation for attending required meetings.
(d) Voting. Each Governing Board member shall have one (1) vote. If a Board member cannot attend a meeting, the alternate attending shall be fully empowered to act as the Governing Board member for the meeting so attended. Actions taken by the Governing Board shall require a majority or super-majority vote as provided below in Section (e). (e) Quorum. A majority of the Governing Board must be present to constitute a quorum. No action will be valid unless it has received the affirmative vote of the majority of those Governing Board members present, except where a super-majority vote is specified. Where a super-majority vote is specified herein, it shall mean the affirmative vote of two-thirds (2/3) of the Governing Board members present.
(f) Responsibilities. The Governing Board will:
12664-0001\3009909v6.doc
(1) Determine general policy for GWMA activities.
(2) Act on behalf of all Members in adopting strategies to pursue the purposes of the GWMA and implement such strategies.
(3) Approve a budget to expend funds necessary to exercise the powers and achieve the purposes of the GWMA, as set forth in this Agreement, and as otherwise provided by law. A super-majority vote shall be required to adopt a budget or assess the contribution of costs or to purchase or long-term lease any real property. (4) Ensure that projects and programs that are undertaken are in the best interest of the residents served by the GWMA.
(5) Authorize expenditures of funds in accordance with budget and any purchasing procedures adopted by the Governing Board.
(6) Share costs equally among the Members, except as otherwise provided herein.
(7) Approve or deny applications from local public agencies for admission to the GWMA or expel a member from the GWMA.
(8) Adopt by-laws, rules and regulations governing operations of the GWMA.
(9) Appoint such ad hoc or standing committees of its Members as it may deem appropriate, all in uniformity with the Ralph M. Brown Act (Sections 54950 et seq.). (g) Meetings. The Governing Board shall conduct regular and special meetings in accordance with the Ralph M. Brown Act, commencing with California Government Code Section 54950, or any successor provision thereto. It shall hold at least one (1) regular meeting in each year and such additional meetings as may be necessary to accomplish the purposes specified herein. Regular meetings shall be held at such location as the Governing Board may determine by Resolution. Minutes shall be kept of all meetings of the GWMA and shall be provided to the Members and made available to the public. Meetings shall be conducted in accordance with rules of procedure adopted by the Governing Board (the most current edition of “Roberts Rules of Order” as of the effective date of this Agreement).

Except as specifically provided elsewhere in this Agreement, any rule of procedure affecting the order of business may be suspended with the approval of a majority of Board members then voting.

7. Organization.
(a) Officers. The Governing Board shall elect a chair, a vice-chair, treasurer and/or such other officers as the Board shall find appropriate. The Governing Board shall also appoint a secretary, who need not be a member of the Governing Board. Each officer shall serve at the pleasure of the Governing Board. Upon approval by the Governing Board, all contracts, deeds and other official documents on behalf of the GWMA shall be executed by the Chair or the Executive Officer, and attested to by the Secretary and approved as to form by GWMA’s legal counsel or other appropriate officer.
12664-0001\3009909v6.doc
(b) Employees. The Governing Board may appoint an Executive Officer, controller, clerk, legal counsel or other employees as it deems appropriate and may establish the duties and compensation of such employees. The Governing Board may choose to utilize the services of employees of the Members by appointing a Lead Agency, as described below, and, if required, compensate the Member accordingly, or may directly appoint and employ its own staff.

If the GWMA directly employs employees, the Governing Board shall adopt a personnel system establishing rules and regulations comparable to the public sector generally. (c) Finances. The Governing Board shall appoint a qualified person to act as the Auditor, who need not be a member of the Governing Board. GWMA shall cause an independent annual audit of the GWMA’s finances to be made by a certified public accountant in compliance with California Government Code Section 6505. The Treasurer of the GWMA shall be the depositor and shall have custody of all money of the GWMA received from whatever source. The Auditor of the GWMA shall draw warrants to pay demands against the GWMA when the demands have been approved by the GWMA by its authorized representative pursuant to any delegation of authority by the GWMA. The Treasurer and Auditor shall comply strictly with the provisions of statutes relating to their duties, as set forth in the Joint Exercise of Powers Act. The Governing Board may transfer the responsibilities of Treasurer and/or Auditor to any person or entity as may then be authorized by law.
(d) Consultants. The GWMA is authorized to enter into contracts and pay consultants pursuant to the GWMA’s purchasing procedure to perform any work or activity it is empowered to perform hereunder, including the provision of professional, financial, legal, administrative, technical or other services. A consultant may be designated as an officer, including the Executive Officer, of the GWMA.
(e) Lead Agency. The Governing Board may, but is not required to, select from the Members, a Lead Agency for the GWMA. In such case, the Director of Finance of the Lead Agency shall be and act as the Treasurer and Auditor of the GWMA, pursuant to California Government Code Section 6505.6. Pursuant to California Government Code Section 6505.1, the Secretary and Treasurer shall have charge of the property of the GWMA and each shall file an official bond in the penal sum of Ten Thousand Dollars ($10,000.00) or such additional amount as the Governing Board may establish. If a lead agency is selected, by majority vote the Governing Board may change the Lead Agency at any time. In such event, the officers of the new Lead Agency shall serve as the respective officers of the GWMA. (f) Property of the GWMA. Pursuant to California Government Code Section 6505.6, the Governing Board may designate an officer or employee, or officers and employees, in addition to the Treasurer, to receive, deposit, invest, and disburse the money of the GWMA pursuant to California Government Code Sections 6505.5 and 6509.5. The Governing Board shall fix the amount of the official bond to be filed by each such designee.

8. Powers and Functions as a Regional Water Management Entity. Subject to the limitations set forth herein, the GWMA, acting through its Governing Board, shall have any and all powers commonly held by the Members, necessary or appropriate to fulfill the purposes set forth in Section 2, above, and to implement the agreed upon provisions of the MS4 Permit on behalf of the Members and to otherwise perform the functions and exercise the powers of a regional water management group pursuant to applicable law. 12664-0001\3009909v6.doc

9. Corporate and Political Powers. For purposes of exercising its authority, and subject to the limitations set forth herein, the GWMA shall have all joint powers specified in California Government Code Section 6508 including, but not limited to, any or all of the following:
(a) To exercise the common powers of its Members;
(b) To make and enter into contracts;
(c) To employ agents and employees;
(d) To acquire, construct, manage, maintain or operate any building, structure, work or improvement;
(e) To acquire, hold or dispose of real or personal property; (f) To incur debts, liabilities and obligations and issue bonds, notes, certificates of participation and other forms or evidence of indebtedness; (g) To sue and be sued in its own name;
(h) To apply for, accept, receive and disburse grants, loans and other financial aid from any agency of the State of California or the United States of America and to receive donations of property, funds, services and other forms of assistance from persons, firms, corporations or governmental entities;
(i) To obtain insurance for the GWMA and contract for risk management services;
(j) To invest money of the GWMA in the same manner and on the same conditions as local agencies pursuant to California Government Code Section 53601; (k) To prepare and support legislation related to the purposes of this Agreement;
(l) To adopt rules, regulations, policies, bylaws and procedures for the carrying out of the foregoing powers or necessary for the governing of the operations of the GWMA; and (m) To exercise all other powers necessary and proper to carry out the provisions of this Agreement.

10. Limitations. The GWMA shall not have the power of eminent domain.

11. Expenditures and Contributions. From time to time, the Governing Board may require Member contributions in order to make expenditures necessary to carry out the purposes and functions of the GWMA which may include, but are not limited to, retention of consultant(s) to conduct studies and prepare plans, reports and designs, and/or provide management services. Contracts over $100,000 shall require a super-majority vote of the Governing Board to approve. Contributions may be assessed against Members on an equal basis, or upon such other basis as may be determined by the Governing Board. Within thirty (30) days of such an assessment by the Governing Board becoming effective, each Member, 12664-0001\3009909v6.doc
shall make the required contribution, provided that any Member not wishing to make such contribution may, in the alternative, withdraw from the GWMA within said period by adopting a resolution of withdrawal by its legislative body and otherwise complying with Section 15.

12. Eligibility for Membership and Admission. Any local public agency that is a member of the Gateway Cities Council of Governments, or that has statutory authority over a water supply with the Gateway Cities Region, may apply to become a member of the GWMA pursuant to an action taken by the legislative body of such public agency and may become a Member upon a super-majority vote of the Governing Board and execution of this Agreement. At the time of approval of admission, the Governing Board may request that the new Member make a payment of any costs incurred by the GWMA to date, to the extent the benefit of those costs will be derived or will continue to be derived after the new Member agency has joined the GWMA.

13. Accounts, Reports, and Audits. The following procedures shall be followed to ensure strict accountability of all funds of the GWMA and to provide for accurate reporting of receipts and disbursements of said funds:
(a) The Auditor shall either prepare or contract with a certified public accountant to prepare an annual audit of the GWMA’s accounts and records. The minimum requirements for such audits shall be those prescribed by the State Controller for special districts under California Government Code Section 26909 or successor statute and shall conform to generally accepted accounting principles.
(b) A report of said audit shall be filed as a public record with each Member and with the County Auditor of the County of Los Angeles. Such report shall be filed within twelve (12) months of the end of the fiscal year or years under examination. (c) Any additional procedures pertaining to accountability of funds and assets of the GWMA, as specified in the Joint Exercise of Powers Act, shall be followed.

14. Obligation for Debts and Liabilities and Distribution of Assets. Except as otherwise provided herein or by applicable law, no Member shall be individually responsible for any of the debts, liabilities or obligations of the GWMA, and all such debts, liabilities and obligations shall exclusively be those of the GWMA.
(a) Indemnification.
(1) Each Member agrees to indemnify, defend and hold the GWMA and all other Members, and employees, officers and agents of the GWMA, free and harmless with respect to any and all claims, liabilities, losses, and damages, including legal fees and expenses, to the extent arising out of or connected with the acts or omissions, or breach or default, of such Member, or any person or entity acting on behalf of such Member, in the performance of any of its obligations under this Agreement. (2) The GWMA shall indemnify, defend, and hold harmless, jointly and severally, each of its Members and the Members’ officers, officials, employees, agents, and representatives with respect to any loss, damage, injury, claim, litigation, or liability, including attorney’s fees and costs, arising out of or in any way related to the creation, 12664-0001\3009909v6.doc
operation, functioning, decisions, or actions of the GWMA or the GWMA’s officers, officials, employees, agents, or representatives.
(3) The provision of indemnity set forth in this Section shall not be construed to obligate the GWMA to pay any liability, including but not limited to punitive damages, which by law would be contrary to public policy or otherwise unlawful. (b) Tort Liability. Government Code Section 895.2 imposes certain tort liability jointly upon public agencies solely by reason of such public agencies being parties to an agreement as defined in Government Code Section 895. Therefore, the Member public agencies, as among themselves, pursuant to the authorization contained in Government Code Sections 895.4 and 895.6, each assume the full liability imposed upon it or any of its officers, agents, employees or representatives by law for injury caused by a negligent or wrongful action or inaction, or omission, occurring in the performance of this Agreement, to the same extent that such liability would be imposed in the absence of Government Code Section 895.2. To achieve this purpose, each Member public agency indemnifies and holds harmless each other party and the GWMA, for any loss, cost or expense, including reasonable attorney’s fees and consultant fees that may be imposed upon or incurred by such other Member public agency or the GWMA solely by virtue of Government Code Section 895.2. (c) Funds for Defense. Notwithstanding the provisions of paragraphs (a) or (b), above, by a super-majority vote of the Governing Board, the Board may approve the expenditure of GWMA funds to defend, indemnify and hold the GWMA, members of the Governing Board, and/or any employee or agent of the GWMA, free and harmless from claims and liabilities arising in connection with their actions taken in good faith, and while within the scope of their duties being performed on behalf of the GWMA. (d) Self-Insure. The GWMA may self-insure or purchase insurance, and/or-, require the Members to self-insure or purchase insurance, in order to comply with any of the defense and indemnity requirements herein.
(e) Privileges and Immunities. All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules, all pension, relief, disability, worker’s compensation, and other benefits which apply to the activity of officers, agents, or employees of any Member when performing their respective functions within the territorial limits of the Member, shall apply to them to the same degree and extent while engaged in the performance on any of their functions and duties extraterritorially hereunder.

15. Withdrawal by a Member. Subject to the provisions of this section, any Member may withdraw from the GWMA by providing the Governing Board no less than thirty (30) days prior written notice including a copy of the initiating resolution by the legislative body of the withdrawing Member. The withdrawing Member shall pay all unpaid contributions that were approved by the Governing Board more than one hundred twenty (120) days prior to the date of the notice of withdrawal. No Member may withdraw unless and until it has satisfied any and all outstanding contractual obligations, or other indebtedness for which such Member would otherwise be obligated, in whole or in part, to pay. “Outstanding contractual obligations” includes the obligations for payments on contracts which the GWMA has entered into and are legally binding but where additional services will be performed in the future, until the contract has been fully performed.
12664-0001\3009909v6.doc

16. Effect of Termination. Upon termination of this Agreement by the GWMA, all of the existing assets shall be divided and distributed for public purposes in such manner as shall be determined by a super-majority vote of the Governing Board provided, however, that this Agreement and the Governing Board shall continue to exist for the purposes of disposing of all claims, administering the distribution of assets, and performing any other functions necessary to conclude the affairs of the GWMA. This Agreement may not be terminated so long as the GWMA has any outstanding contractual obligations or other indebtedness.

17. Notices. Notices permitted or required to be sent pursuant to this Agreement shall be sent by registered mail, return receipt requested, or reputable overnight delivery service, addressed as follows:

To Member public agencies at each Member public agency’s official business address, personally addressed to that agency’s Governing Board member;
To the GWMA at 16401 Paramount Boulevard, Paramount,
California 90723. This address shall be the GWMA’s official business address. This address may be changed by approval of the Governing Board and the giving of written notice to each Member at their official business address.

18. Amendment. Except for amendments that change the GWMA’s powers, duties, indemnification requirements, or financial responsibilities, this Agreement may be amended by a super-majority vote of the Governing Board. Otherwise, this Agreement may be amended by a majority vote of the Governing Board and by a majority vote of the Members acting by resolution of their legislative bodies.

19. Legal Actions.
(a) Remedies. The GWMA is hereby authorized to take any and all legal or equitable actions, including but not limited to, seeking an injunction and/or specific performance, necessary or permitted by law, to enforce this Agreement. (b) Applicable Law and Forum. The laws of the State of California shall govern the interpretation and enforcement of this Agreement, without regard to conflict of law principles. Legal actions must be instituted and maintained in the Superior Court of the County of Los Angeles, State of California, in any other appropriate court in that county, or in the Federal District Court in the Central District of California.
(c) Acceptance of Service of Process. In the event that any legal action is commenced against the GWMA, service of process on the GWMA shall be made by personal service upon the Executive Officer or Secretary of the GWMA, or in such other manner as may be provided by law.
(d) Waivers. All waivers of any term or condition of this Agreement shall be in writing. No waiver of any term or same term or condition at a different time.

20. Liberal Construction; Severability. In the event of any litigation over the meaning of this Agreement or the GWMA of any agency of the GWMA, this Agreement shall be 12664-0001\3009909v6.doc
liberally construed to effectuate its purposes. Should any part, term or provision of this Agreement be decided by any court of competent jurisdiction to be illegal or in conflict with any law of the State of California or federal law, or otherwise be rendered unenforceable or invalid, the validity of the remaining portions and/or provisions shall not be affected thereby.

21. Conflicts of Interest. No officers, official, or employee of the GWMA shall have any financial interest, direct or indirect, in the GWMA nor shall any such person participate in any decision relating to the GWMA which affects his or her financial interests, in violation of any State law or regulation.

22. Books and Records. All books, records, accounts, and documents of the GWMA shall be available at any reasonable time to the Directors and, to the extent provided by the California Public Records Act (Government Code Section 7920.000, et seq.) shall be public records. This Section does not authorize the release of any confidential records which are exempt from disclosure under the California Public Records Act or other applicable law or regulations.

23. Principal Office. The principal office of the GWMA shall be that of the office of the Executive Officer or as from time to time designated by the Board.

24. Successors. This Agreement shall be binding upon all Members and shall inure to the benefit of the successors of each of the Members provided, however, that no Member may assign any right or obligation under this Agreement without the written consent of the Governing Board.

25. Effectuate Counterparts. This Agreement may be executed in counterparts, which together shall constitute the same and entire agreement.

26. Filing with Secretary of State. The Executive Officer of the Governing Board is directed to file with the office of the California Secretary of State and State Controller a notice of adoption or amendment of this Agreement within thirty (30) days after the effective date of such adoption or amendment, as required by California Government Code Sections 6503.5 and 6503.6 and shall file all other official notices as may be required by law.

27. Entire Agreement. This Agreement constitutes the final, complete and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement and amends, replaces, and supersedes all other prior or contemporaneous oral or written understandings and agreements of the parties. [SIGNATURES ON FOLLOWING PAGES]
12664-0001\3009909v6.doc
IN WITNESS WHEREOF, each of the parties hereto have caused this Agreement to be executed and attested by its duly authorized officers as of the dates set forth below. (signature)
Name: René Bobadilla
Title: City Manager
City/Agency Name: City of Santa Fe Springs
ATTEST BY: APPROVED AS TO FORM BY:
(signature) (signature)
Name: Name:

Title: Title:

Fernando Muñoz
City Clerk
Rick Olivarez
City Attorney
ITEM # 21

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E., Director of Public Works / City Engineer SUBJECT: STREET LIGHT LED CONVERSION PROJECT – CHANGE ORDER

APPROVAL
DATE: October 21, 2025
RECOMMENDATION:

It is recommended that the City Council:
1) Authorize the City Manager to execute Change Order No. 3 in the amount of $27,775 for the contract with Yunex, LLC., for additional work; and 2) Authorize an expenditure in the amount of $21,579 for additional supplies for the subject project; and
3) Take such additional, related action that may be desirable.

FISCAL IMPACT
The Street Light LED Conversion Project is an approved Capital Improvement Project and is funded by the Redevelopment Bond Fund and the Utility Users Tax (UUT) Capital Improvement Plan Fund in the amount of $2,400,000. A total of $1,272,992 has been expended on the project, including all change orders, and there are sufficient project funds available to complete the project.

The total project cost breakdown is as follows:

ITEM ESTIMATED AMOUNT
Construction $ 114,945
Change Order No. 3 (Recommended) $ 27,775
Change Order Nos. 1 and 2 $ 123,730
ITEM (Continued) ESTIMATED AMOUNT
CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 21, 2025 STREETLIGHT LED CONVERSION PROJECT – CHANGE ORDER APPROVAL

Supplies to Date (Light fixtures and appurtenances) $ 854,999 Additional Supplies (Recommended) $ 21,579
Staff Labor Cost $ 54,219
Construction Management Services $ 44,800
Contractual Services $ 945
Contingency $ 30,000
Total Project Cost $ 1,272,992

PROJECT FUNDING AMOUNT
Utility Users Tax (UUT) Capital Improvement Fund $ 400,000 Redevelopment Bond Fund $ 2,000,000
Total Project Funding $ 2,400,000

BACKGROUND
On January 21, 2025, the City Council awarded a construction contract to Yunex, LLC, in the amount of $114,945 for the installation of the LED street light fixtures. The approved scope of work included removing the remaining high-pressure sodium-vapor (HPSV) streetlight luminaires and installing new LED fixtures. All HPSV luminaires have been replaced. However, during the replacement process, it was discovered that copper wiring for the street lighting system had been stolen in two areas of the city, rendering the streetlights in those locations inoperable. The street segments with missing wires are as follows: 1) Firestone Boulevard between Bloomfield Avenue and 840 feet east of Bloomfield Avenue; 2) Gannet Street between Valley View Avenue and Radburn Avenue; 3) Anson Avenue between Radburn Avenue and Borate Street; 4) Radburn Avenue between Gannet Street and Borate Street; and 5) Bonavista Avenue between Gannet Street and the dead end south of Gannet Street.

On August 19, 2025, the City Council approved Change Order Nos. 1 and 2, totaling $123,730. These change orders were issued to install the missing conductor wires and to make the lighting system more tamper-resistant, deterring future wire theft in the affected areas. Work on these change orders is ongoing. During construction, however, it was discovered that the lighting system conduits had been damaged at several locations and required repairs. Additionally, extra conductor wires and other system components have been found missing and damaged and the repair is necessary for the project's completion.

ANALYSIS
Change Order No. 3 in the amount of $27,775 is proposed to repair approximately 250 LF of electrical system conduit and install an additional 12,000 LF of conductor wires along with a new pull box with a concrete apron.

The recommended expenditure for additional supplies is $21,579, which includes the purchase of an additional 12,000 LF of copper wire and 40 tamper-resistant pull box covers for use by the Public Works Maintenance Division.

CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 21, 2025 STREETLIGHT LED CONVERSION PROJECT – CHANGE ORDER APPROVAL

ENVIRONMENTAL
N/A

DISCUSSION
The completion of the work proposed in the change orders will provide necessary street lighting in the affected areas.

SUMMARY/NEXT STEPS
Upon approval of the City Council of the recommended actions, City staff will coordinate with the Contractor to complete the change order work and the project.

ATTACHMENTS:

None.

ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐