Santa Fe Springs City Council
November 5, 2025

ANALYSIS
The purpose of utilizing on-call professional architectural consulting services is to provide the City with timely, expert design and technical support for both public projects, including City facilities and infrastructure, and to provide development proposals, ensuring highquality, efficiency, and code-compliant development across all projects.

ENVIRONMENTAL
N/A

DISCUSSION
The Community Development Department has prepared the attached RFQ to solicit qualifications from firms to provide on-call architectural consulting services on an asneeded basis. The City intends to retain a limited number of firms for a three (3) year term, with an option to extend for an additional two years. The proposed RFQ seeks qualifications from professional architectural firms to provide on-call services in four primary areas:

1. Conceptual Site Design Services
o Develop preliminary site layouts for City projects.
o Provide alternative design concepts, visualizations, and comparative analyses.
o Incorporate sustainability, accessibility, and resilience into planning.

2. Project Plan Review Services
o Review both public projects and private development submittals for compliance with City codes, ordinances, and design guidelines. o Evaluate circulation, access, parking, pedestrian/bicycle facilities, and architectural quality.
o Provide written recommendations and present findings at public meetings, as needed.

3. Technical Support & Coordination
o Collaborate with City staff, outside consultants, and regulatory agencies. o Provide cost-conscious, constructable design recommendations. o Advise on zoning and regulatory compliance.

4. Additional Services (as requested)
o Assist with updates to City guidelines, zoning regulations, and development standards.
o Provide peer review of complex or high-profile projects. o Support public engagement with graphics, exhibits, and community workshop participation.

CITY COUNCIL AGENDA REPORT – MEETING OF NOVEMBER 5, 2025

AUTHORIZATION TO ADVERTISE A REQUEST FOR QUALIFICATIONS

This on-call contract gives the City flexibility to request services as needed while ensuring fair and open competition among qualified firms. Selected firm(s) will be engaged through task orders for specific assignments.

The RFQ requires respondents to provide information regarding their qualifications and experience, understanding of work scope, cost of services, and other supportive information. Following submission, staff will compile a short-list of consultants, conduct interviews, and maintain a list of qualified firms for project-based on-call services.

Contracts will be awarded based on proposals for each project.

The qualified list of consultants is anticipated to be announced in January 2026, with contracts awarded shortly thereafter.

SUMMARY/NEXT STEPS:

Following City Council approval of the recommended actions, staff will post the RFQ on the City’s website and PlanetBids portal and distribute it by email to architectural consulting firms.

ATTACHMENT:

A. RFQ For On-Call Professional Architectural Consulting Services ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

REQUEST FOR QUALIFICATIONS
No. 26 - 4
On-Call Professional Architectural Consulting
Services
Issue Date: Thursday, November 6, 2025
Questions Due Date: Thursday, November 20, 2025, at 2 PM Pacific Proposal Due Date: Thursday, December 11, 2025, at 2 PM Pacific 2 (THIS PAGE INTENTIONALLY LEFT BLANK)
3 TO PROSPECTIVE PROPOSERS
The City of Santa Fe Springs (“City”) invites qualified firms to submit proposals in response to this Request for Qualifications (“RFQ”). The City will evaluate responses to this solicitation to determine qualifications. Submissions must adhere to the format and content described. Only proposals that adhere to the requirements will be considered.

The information set forth is the minimum required to qualify for consideration. The successful Proposer will be required to enter into a Professional Services Agreement based on the specifications outlined in this RFQ.

DATE OF SOLICITATION
November 6, 2025

PROJECT
On-Call Professional Architectural Consulting Services

PROPOSAL OWNER
City of Santa Fe Springs – Community Development
11710 Telegraph Road
Santa Fe Springs, CA 90670
Attn: Cuong Nguyen
Contact Phone: (562) 868 - 0511
Contact E-Mail: [email protected]

PROPOSAL CONTACT
City of Santa Fe Springs – Department of Finance
11710 Telegraph Road
Santa Fe Springs, CA 90670
Attn: Micah Herd, Procurement Manager
Contact Phone: (562) 868 - 0511
Contact E-Mail: [email protected]
Any questions about this RFQ should be submitted via the City's PlanetBids Portal by Thursday, November 20, 2025, at 2 PM Pacific.

Proposals must be submitted by Thursday, December 11, 2025, at 2 PM Pacific.

Prospective proposers must register their business with PlanetBids before being able to submit questions and/or proposals. To access the City's PlanetBids Portal, please go to:
https://vendors.planetbids.com/portal/65093/bo/bo-detail/133971 4 CONTENTS
I. Notice Inviting Qualifications ..................................................................................................5 II. About the City of Santa Fe Springs........................................................................................5 III. Timeline .........................................................................................................................................6 IV. Scope of Work/Services............................................................................................................6 V. Qualifications Submittal............................................................................................................7 VI. Qualifications Content and Format........................................................................................7 VII. Evaluation Criteria ....................................................................................................................10 VIII. Qualification Protests ..............................................................................................................10 IX. Execution of Agreement..........................................................................................................12 X. Insurance Requirements.........................................................................................................12 XI. Business License Requirements..........................................................................................15 XII. Use of Federal Funds...............................................................................................................15 XIII. Non-Commitment of City ........................................................................................................16 XIV. Labor Requirements.................................................................................................................16 XV. Records .......................................................................................................................................16 XVI. Use of Subcontractors.............................................................................................................16 XVII. Modifications/Changes............................................................................................................17 XVIII. Disclosure of Information .......................................................................................................17 XIX. Ex-Parte Communications......................................................................................................17 XX. General Rights of the City ......................................................................................................17 5 I. Notice Inviting Proposals
The City is seeking qualifications from professional architectural firms to provide conceptual site design and project plan review services in support of public and private development projects, as well as City capital initiatives. The selected firm(s) will assist the City with evaluating proposals, preparing site concepts, and ensuring that projects align with applicable regulations, community goals, and best practices in urban design.

Prospective respondents should carefully read information related to this opportunity before submitting qualifications.

To view the complete RFQ package, please visit:
https://vendors.planetbids.com/portal/65093/bo/bo-detail/133971 Prospective Proposers must register with PlanetBids before being able to view all documentation or submit a response.

Questions must be submitted by Thursday, November 20, 2025, at 2 PM Pacific. *****QUESTIONS MUST BE SUBMITTED VIA PLANETBIDS*****
Qualifications must be submitted via PlanetBids by Thursday, December 11, 2025, at 2 PM Pacific. Responses to this RFQ will be evaluated to determine the most qualified Proposer. Responses must adhere to the format and content described in the RFQ.

The successful proposer will be required to enter into a Professional Services Agreement with the City for the project's duration. Final terms, including compensation and length of the agreement, are subject to City Council approval.

II. About the City of Santa Fe Springs
Santa Fe Springs is located in the southeast of the County of Los Angeles. Though incorporated in May 1957, the City's history dates to 1871 when Dr. James E. Fulton came to the area and discovered a sulfur spring that was later developed into a health spa. Today, the City has approximately 18,800 residents and over 3,000 businesses.

The City provides a full range of municipal services, including police and fire, street maintenance, water utilities, recreational services, public library, and cultural events.

Additionally, the City is responsible for two (2) other legally separate entities, which include the Successor Agency to the Redevelopment Agency and the Housing Successor Agency to the Housing Authority.

The City has a vision statement that affirms: "The City of Santa Fe Springs is a great place to live, work and play," with the following mission statement: "The City of Santa Fe Springs is committed to enhancing the quality of life of its residents and businesses by providing: a safe environment, a thriving business community, quality family, youth, and senior services, and sound financial management of the community's resources." 6 The guiding values are as follows:
• Personal integrity, honesty, and ethics
• Public service
• Compassion
• Responsibility, accessibility, and accountability
• Dedication
III. Timeline
• Release RFQ Thursday, November 6, 2025
• Online Q&A Deadline Thursday, November 20, 2025, at 2 PM PST • Deadline to Submit Qualifications Thursday, December 11, 2025, at 2 PM PST • City Review of Submissions End of December 2025
• Interviews TBD (If Necessary)
• Notifications Sent to Proposers TBD
• Award of Contract TBD
IV. Scope of Work/Services
The City is seeking qualifications from qualified, professional architectural firms to provide conceptual site design and project plan review services in support of public and private development projects and City capital initiatives. The selected firm(s) will assist the City with evaluating proposals, preparing site concepts, and ensuring that projects align with applicable regulations, community goals, and best practices in urban design.

A. Conceptual Site Design Services
• Develop preliminary site concepts and layouts for City projects, including consideration of building placement, circulation, parking, utilities, stormwater management, landscaping, and pedestrian/bicycle access. • Prepare alternative conceptual design options and provide comparative analysis to support decision-making.
• Evaluate site opportunities and constraints, including environmental, topographical, and infrastructure considerations.
• Provide visualizations, sketches, or renderings to assist with stakeholder and community engagement.
• Incorporate sustainability, accessibility, and resilience strategies into conceptual planning.

B. Project Plan Review Services
• Review both public projects and private development proposals, site plans, and architectural submittals for compliance with City codes, ordinances, design guidelines, and comprehensive/master plans.
• Assess site circulation, access management, parking design, pedestrian and bicycle facilities, and overall site functionality.
• Evaluate architectural quality, massing, scale, materials, and compatibility with the surrounding context.
7 • Provide written comments, recommendations, and alternatives to City staff, Planning Commission, and/or City Council.
• Participate in public meetings, workshops, or hearings as needed to present findings or provide technical expertise.

C. Technical Support & Coordination
• Collaborate with City Departments on project reviews and site designs. • Coordinate with outside consultants or regulatory agencies, as directed by the City.
• Provide cost-conscious recommendations to ensure the feasibility and constructability of proposed designs.
• Advise on zoning and regulatory compliance issues related to site development.

D. Additional Services (as requested)
• Assist with updates to City design guidelines, zoning regulations, and development standards.
• Provide peer review services for complex or high-profile private development proposals.
• Support public engagement efforts by preparing graphics, exhibits, and participating in community workshops.
• Conduct post-review evaluations and lessons-learned summaries to continuously improve the City's development review process.

V. Qualifications Submittal
Please see Section VI – Proposal Content and Format for specific details regarding the information that needs to be included in your submission. Failure to provide all requested information may be considered “non-responsive” and rejected.

Responses to this RFQ must be submitted electronically via the City’s PlanetBids Portal by the deadline. Any responses transmitted and/or time-stamped after the deadline will not be accepted. Proposers planning to submit responses to this request are highly encouraged to submit all documentation before the deadline to avoid technical difficulties/errors.

VI. Qualifications Content and Format
Proposal Content
Proposers shall prepare a compelling, clear, and concise proposal. The City is requesting qualifications which contain, at a minimum, the following information:

A. Cover Letter - A cover letter, not to exceed three pages in length, should summarize key elements of the statement of qualifications. An individual authorized to bind the firm must sign the letter. The letter must stipulate that the consultant fees and hourly rates will be valid for a period of at least one year.

Indicate the address and telephone number of the firm’s office located nearest to Santa Fe Springs and the office from where the on-call services will be managed. 8 B. Background and Experience - This section should include a brief statement of your understanding of the City and the scope of services to be provided, in addition to addressing the following items:

1. Describe the firm’s background, business expertise/experiences, specialties, and capabilities to perform the Scope of Services outlined above.

2. Provide a description of the firm’s local, state, and/or regional experience in preparing or reviewing environmental documents.

3. Describe any characteristics of the firm that would be uniquely relevant in evaluating the experience of the firm’s ability to handle various potential environmental projects.

4. Briefly describe the legal challenges your firm’s environmental documents have been subject to and the success rate that the environmental documents prepared by your firm have held up to legal challenges.

5. Provide a description of the methods, including controls by which your firm manages projects of the type sought by this RFQ, and any other project management or implementation strategies or techniques that your firm intends to employ in carrying out the work.

6. Detailed description of efforts your firm will undertake to achieve client satisfaction and to satisfy the requirements of the Scope of Services, including the ability to be timely and responsive.

C. Relevant Experience & Key Personnel - Please include information describing your experience providing similar services for public agencies. Provide a minimum of three (3) specific examples of relevant experience. At a minimum, the Proposer should provide a list of the most recent projects (i.e., completed within the last five (5) years is preferred, but samples outside of this timeframe will be accepted if relevant) for which the Proposer has performed similar services of similar size, scope, and complexity. Identify key personnel who would be assigned to provide the services described in the Proposal, and the functions to be performed by each.

Resumes may also be included in this section.

Using Attachment A – References, please provide details regarding each reference. This should include the name, contact person, address, phone number, and e-mail address of each party for whom the service was provided, as well as a description of the service performed, the dollar amount of the contract, and the date of performance. The City may contact the individual listed at its discretion.

D. Conflict of Interest Statement – The Proposer shall disclose any financial, business, or other relationship with the City that may impact the selection process.

If the Proposer has no such conflicts, a statement declaring such should be included in their submission.

E. Cost Proposal – Cost proposal should include the following:
9 Total All-Inclusive Not-To-Exceed Maximum Price: The cost proposal should contain all pricing information relative to performing the scope of work as described in this request and identified in the Line-Item list (See “Line-Item” tab in PlanetBids).

The total all-inclusive maximum not-to-exceed price should contain all direct and indirect costs, including all out-of-pocket expenses. Provide a budget for each significant milestone for the entire scope of services. The proposed budget should include all meetings, conference calls, site visits, and deliverables. It should also include a list of anticipated reimbursable expenses with rates charged for each.

Component Costs: Include separate schedules of all fees and expenses for each of the work tasks and deliverables described in this RFQ. These schedules should include hourly rates, the number of hours anticipated for each staff level, and outof-pocket expenses such as travel and transportation, meals, communications, and duplication costs. The total of these separate schedules should be directly related to the total all-inclusive maximum price.

Rates for Additional Services: If it should become necessary for the City to request the successful Proposer to render additional services to either supplement services requested in this RFQ or to perform any additional work as a result of the specific recommendations included in any report issued, resulting from this engagement, then such additional work shall be performed only if outlined in an addendum to the contract between the City and the Proposer. Unless otherwise noted in the proposal, any such additional work would be performed at the same rates submitted in the dollar cost bid.

Qualifications Format
To facilitate the evaluation process, all responses must adhere to the following format requirements. The City strongly encourages respondents to thoroughly review their proposals prior to submission to ensure they adhere to the requirements. If the proposal is not formatted or does not include all the listed items/sections, it may be deemed nonresponsive.

Responses shall not exceed thirty (30) pages when printed on 8-½ -inch by 11-inch paper.

The thirty (30) page requirement does not include a cover letter/letter of transmittal, or any items included as additional attachments. Proposals should also include the following:

A. Title Page showing the request for proposals subject; the Proposer's name; the name, address, e-mail, and telephone number of the contact person; and the date of the proposal.

B. Table of Contents identifying the items/section listed in the “Proposal Content” section of this RFP.
10 C. Detailed proposal following the order set forth in the "Proposal Content" of this RFP.

VII. Evaluation Criteria
The City will establish an evaluation committee to review and rate each proposal. The proposal evaluation process will be conducted using a multi-step method, which will include the following steps:

A. Preliminary Proposal Review - The evaluation committee will review each submission to ensure adherence to the minimum/proposal format requirements.

B. Proposal Evaluation - In the second part of this process, the evaluation committee will review, and rate proposals based on the following:

1. Experience of Proposer and Project Personnel (40 points) • Experience, resources, and qualifications of the Proposer and assigned individuals to perform tasks identified in the scope of work. • Good reference checks from primary and/or secondary sources.

2. Proposed Approach & Work Plan (30 points)
• Proposer has a clearly defined approach, strategy, and execution plan. • The timeline meets the City’s requirements.
• Proposal clearly defines what is required from the City.

3. Proposed fees for items/services (20 points)
• Proposed fees are reasonable.

4. Responsiveness to RFP (10 points)
• Compliance with the required format.
• Offered new/innovative services, suggestions.

City Staff will present to the City Council the ratings assigned to each proposal by the evaluation committee, together with Staff’s recommendations. The City Council exercises discretion and judgment in its award of a contract, which is a legislative act, and shall in no way be bound to follow the evaluation committee’s ratings or Staff’s recommendations.

Interviews
If necessary, the City may require top-rated proposers to participate in an interview. The City will e-mail proposers selected for the interview to schedule a date and time.

VIII. Qualification Protests
Qualifications Protest Procedures (Before Proposal Opening) A protest filed before the proposal opening must be filed in writing no later than ten (10) working days before opening. The most common types of protest that might be filed before a proposal opening include those based upon restrictive specifications or alleged improprieties in any solicitation that is apparent before the scheduled proposal opening. 11 When a protest is filed before a scheduled proposal opening, certain steps must be followed:

A. The protest must be submitted in writing within the specified time frame (no later than ten (10) working days prior to a proposal opening). All protests must be filed with the City’s Director of Finance for determination. Protest must be submitted to the Director of Finance by mail or e-mail within the specified time frame. Protests can be sent to:

Mail:

Julio Morales
City of Santa Fe Springs
Attn: Finance Department
11710 Telegraph Road
Santa Fe Springs, CA 90670
Or
E-mail:
[email protected]
B. The protest must contain factual and legal reason(s) and should recommend a proposed remedy. Nevertheless, it should be noted that the City reserves the right not to implement the proposed remedy but to offer alternative solutions where applicable.

C. Where appropriate, the City will hold an informal conference on the merits of a protest with all interested parties allowed to attend. Interested parties may include all proposers, subcontractors, or suppliers, provided they have a substantial economic interest in a portion of the RFP.

D. All potential proposers will be advised of a pending protest.

E. The City shall not open proposals prior to the resolution of the protest unless it is determined that:
• The items to be procured are urgently required;
• Delivery or performance will be unduly delayed by failure to make the award promptly; or
• Failure to make a prompt award will otherwise cause undue harm to the City.

The City will respond in writing within ten (10) business days after receipt of a properly filed protest. The Director of Finance will respond and include a response to each substantive issue raised in the protest.
12 After the exhaustion of administrative remedies, the protesting party will be given the City’s final decision. The Director of Finance has the authority to decide on all protests.

Proposal Protest Procedures (After Proposal Opening/Post Award) A protest filed after a proposal opening must be filed within three (3) working days after the award. The City will grant the protesting party a fair review and shall have up to ten (10) business days to review the protest and render its decision.

IX. Execution of Agreement
The resulting agreement (see attached sample Attachment B) shall be signed by the successful Proposer and returned within the required insurance within ten (10) business days after the City has provided written notice that the Consultant has been awarded.

Failure to execute the agreement and file acceptable insurance documents as provided herein shall cause, at the City's option, for annulment of the award. Please review the insurance requirements and indemnification clause in the attached sample agreement.

Should the successful Proposer decline to execute the agreement, the City can either reject all proposals, accept one of the other proposals, or issue a new solicitation.

X. Insurance Requirements
Any Consultant conducting services for the City of Santa Fe Springs must obtain and maintain insurance at their own expense. Insurance must be held until completion of services and formal acceptance by the City. The following insurance placed with an insurer admitted to write insurance in California or a non-admitted insurer on California’s List of Eligible Surplus Lines Insurers (LESL):

A. Commercial General Liability
Commercial General Liability (CGL) (equivalent in coverage scope to Insurance Services Office, Inc. Form CG 00 01) shall cover on an “occurrence” basis for bodily injury and property damage, including premise-operations, products-completed, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury, and advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, the limit shall be twice the required occurrence limit.

If requested, the "City of Santa Fe Springs, its officials, employees, and agents" must be separately endorsed to the policy as additional insureds on an endorsement equivalent to the Insurance Services Office, Inc. Form CG 20 10 11 85 of CG 20 26 1185.

B. Business Automobile Liability
For owned vehicles, hired, and non-owned vehicles, Insurance Services Office Form CA 00 01 covering, Code 1 (any auto), or if Consultant has not owned autos, Code 8 13 (hired) and 9 (non-owned) with limit no less than $1,000,000 per accident for bodily injury and property damage.

If an automobile is not necessary to perform services, the Consultant must submit a written request for a waiver of this requirement.

C. Professional Liability or Errors and Omissions
Depending on the work or services to be performed, professional liability or errors and omissions liability insurance may be required. The City will require the Consultant to provide professional liability or errors and omissions liability insurance in an amount not less than $2,000,000 per occurrence or claim. Architects' and engineers' coverage shall be endorsed to include contractual liability.

D. Workers' Compensation and Employer's Liability
Workers' Compensation as required by the California Labor Code and Employer's Liability in an amount not less than $1,000,000 per accident for bodily injury or disease.

E. Cyber Liability Insurance (if applicable)
With limits not less than $2,000,000 per occurrence or claim, $2,000,000 aggregate.

Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Consultant in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.

F. Technology Professional Liability Errors & Omissions (if applicable) Coverage must be appropriate to Consultant's profession and work hereunder, with limits not less than $2,000,000 per occurrence. Coverage shall be sufficiently broad to respond to the duties and obligations undertaken by Consultant shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.
14 The policy shall include, or be endorsed to include, property damage liability coverage for damage to, alteration of, loss of, or destruction of electronic data and/or information “property” of the City in the care, custody, or control of Consultant. If not covered under Consultant’s liability policy, such “property” coverage of City may be endorsed onto Consultant’s Cyber Liability Policy as covered property.

Required insurance documentation
A. Certificate of Insurance
The Certificate Holder must be listed as follows:

City of Santa Fe Springs
11710 Telegraph Road
Santa Fe Springs, CA 90670
Attn: Risk Management
B. Endorsements (if requested)
In addition to the Certificate of Insurance, the Consultant must provide the following endorsements:

1. Additional insured endorsements to the general liability and auto liability insurance policies. The "City of Santa Fe Springs, its officials, employees, and agents" must be endorsed to the Consultant's general liability policy as well as the auto liability policy as additional insureds on an endorsement equivalent to ISO forms CG 20 10 11 85 or CG 20 26 11 85.

2. Cancellation notice endorsements. Each policy must be endorsed to certify that it will not be cancelled or non-renewed by either party or reduced in coverage or limits (except by paid claims) unless the insurer has provided the City with thirty (30) days prior written notice of cancellation (ten (10) days for cancellation due to nonpayment of premium is acceptable).

3. Primary, non-contributory coverage endorsements. The general liability and professional liability (if required) policies must be endorsed to provide that each policy shall apply on a primary, non-contributing basis with any insurance or self-insurance, primary or excess, maintained by or available to the City or its officials, employees and agents.

C. Waiver and Modifications of the Insurance Requirements The City has the authority to modify these insurance requirements at any time at its discretion.

In general, any contract deemed sole source, professional/professional services, involve the disclosure of proprietary information, and/or a public works project, may require revisions to the City's standard insurance requirements. Any revisions to 15 the insurance requirements will be identified within the associated service contract terms and conditions.

Consultants may request a waiver or modification of these insurance requirements.

Waiver or modification requests must be submitted in writing. The request should state the specific insurance requirement that is being considered for waiver or modification and provide a brief explanation for the request. Requests will be reviewed on a case-by-case basis, and the decision will ultimately depend on the scope of services. The final decision to approve or deny a request will be at the City's legal authority or an authorized designee's discretion.

XI. Business License Requirements
Consultants that conduct business within city limits may be required to obtain City of Santa Fe Springs business license if selected. The business license must be acquired before commencing any work. Additional information regarding the City's Business License program may be obtained by visiting the City's website at:
https://www.santafesprings.org/business/opening_a_business/new_application.php Or by calling the City of Santa Fe Springs Business Support Center at (562) 264 - 5219.

XII. Use of Federal Funds
The City may elect to use funding from Federal sources for a portion of or all expenses related to this project. The United States Federal Government requires purchases of items and services to meet specific standards when using Federal funds, including grants, cooperative agreements, contracts, and Federal funds "passed-through" to the City from a non-Federal entity (i.e., sub-recipient agreements). These requirements are codified under the Code of Federal Regulation's (CFR) Title 2, Subtitle A, Chapter II, Part 200 (also referred to as "2 CFR 200" or "Uniform Guidance") and the Federal Acquisition Regulations (FAR), as applicable.

The following standards apply to all purchases of items and services using Federal funds:
• Transactions shall be conducted lawfully and ethically. • Unnecessary/duplicative purchases are not permitted.
• Utilizing a vendor or supplier on the U.S. Federal Government's Debarred and Suspended List (available at SAM.gov) is prohibited.
• All individuals involved in the expenditure of federal monies must avoid any actual or apparent conflict of interest.
• Procurement transactions must be conducted in a manner providing full and open competition.
• Opportunities should be provided to minority businesses, women's business enterprises, and labor surplus area firms when possible. • Contracts and purchase orders should include the contract provisions required by 2 CFR 200 Appendix A.
16 • Purchases of goods and services must include documentation detailing the procurement history.

XIII. Non-Commitment of City
While the City intends to select a Consultant through this process, this intention is subject to change at any time during the process. The City does not commit to awarding an agreement, paying any costs incurred in preparing the proposal for this request, and/or procuring or contracting any items or services.

XIV. Labor Requirements
A. Background: All personnel engaged in the performance of this work shall be employees of the Consultant and, as such, shall be warranted to possess sufficient experience and reliability to perform this work.

B. Health: All personnel engaged in the performance of this work shall be in good health and free of contagious diseases. The Consultant shall not allow any person(s) under the influence of alcohol or drugs on the premises or in the building.

Neither shall the Consultant allow the use of or presence of alcohol or drugs on the premises or in the building.

C. Non-Discrimination: The Consultant shall not engage in discrimination in the employment of persons because of race, color, national origin, ancestry, mental/physical disabilities, sex, or religion of such persons.

D. Conduct: No person(s) shall be employed for this work that is found to be incompetent, disorderly, and troublesome, under the influence of alcohol and drugs, which fails or otherwise refuses to perform the work properly and acceptably or is otherwise objectionable. Any person found to be objectionable shall be discharged immediately and not re-employed for this work.

E. Age: The Consultant will only hire individuals who are of legal age to work.

XV. Records
The Consultant agrees to permit the City Manager or designee access to records, reports, files, and other papers or property of the Consultant to audit any performance aspect under this agreement.

XVI. Use of Subcontractors
The Consultant shall be responsible for all work performed under the final agreement and shall keep all work under their control. No portion of the work may be subcontracted without the prior written consent of the City. All subcontractors used on this work shall be 18 and be under the direct supervision of the Consultant and shall be considered as their employees. Any approved subcontractors must provide insurance indemnifying the City with limits at or exceeding the limits of the primary's insurance. 17 XVII. Modifications/Changes
Changes in the areas serviced and/or specifications may be necessary during the agreement term. Changes in the agreement requirements and corresponding changes in compensation may be implemented upon mutual understanding between the City and the Consultant. These changes will be processed by the City Manager.

XVIII. Disclosure of Information
A. The Consultant agrees that it will not, during or after the term of the agreement, disclose any proprietary information or confidential business information of the City, including but not limited to its costs, charges, operating procedures, or methods of doing business to any person, Consultant, corporation, association, or other entity or the general public for any reason or purpose whatsoever, without the prior written consent of the City. Such confidential or proprietary information received by the Consultant shall be used exclusively in connection with the performance of services.

B. The Consultant shall not issue or release for publication any articles, advertising, or publicity matters relating to the services performed by the Consultant hereunder or mentioning or implying the name of the City or its respective personnel without the prior written consent of the City.

XIX. Ex-Parte Communications
Consultants and their representatives should not engage in unauthorized communications with elected officials, officers, employees, or agents of the City about this RFP. This requirement also includes any evaluation panel member, except for designated RFP facilitators. This requirement remains in effect until after award notifications have been made.

This restriction does not prohibit consultants and their representatives from making oral statements or presentations to City representatives during a scheduled public meeting.

XX. General Rights of the City
At its discretion, the City reserves the right to:

A. Reject any and/or all proposals for no reason or any reason including, but not limited to, the following:

1. The proposal is incomplete, non-responsive, obscure, irregular, or lacking necessary detail and specificity.

2. The Proposer, in the sole judgment of the City, lacks the qualifications, experience, and/or responsibility necessary to provide the services.

3. The Proposer failed or neglected to complete and submit any information within the time specified by the City and as may be otherwise required herein. 18 B. Reject any proposal that, in the opinion of the City, is so unbalanced in comparison to other proposals received and/or to the City’s internal estimates that it does not accurately reflect the cost to perform;
C. Accept all or any part of a proposal;
D. Make multiple awards;
E. Cancel the entire RFQ;
F. Issue subsequent RFQs; or
G. Waive any errors or informalities in any proposal to the extent law permits

PLEASE REVIEW
Attachment A – References
Attachment B – Sample PSA
ITEM # 28

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Rene Bobadilla, P.E., City Manager
BY: Cuong Nguyen, Director of Community Development
SUBJECT: AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH GILBERT A. LIVAS
DATE: November 5, 2025

RECOMMENDATION
It is recommended that the City Council take the following actions:
1) Authorize the City Manager to execute Amendment No. 1 to the professional services agreement (PSA) with Gilbert A. Livas to modify the compensation structure from an hourly rate to a monthly retainer of $7,500; and 2) Extend the term of the existing agreement by three (3) years, through January 1, 2029; and
3) Authorize the City Manager to take any additional, related action(s) that may be desirable.

FISCAL IMPACTS
Under the proposed amendment, compensation for services provided by Mr. Livas will be based on a fixed monthly retainer of $7,500, This structure replaces the existing hourly compensation established in the original PSA dated December 19, 2024.

Sufficient funds are available within the adopted Community Development Department budget (Account No.: 10103199; Object No. 542050) to accommodate the revised compensation terms.

BACKGROUND
On December 19, 2024, the City entered into a PSA with Gilbert A. Livas for economic development consulting services and project support. The agreement was approved by the City Manager under the authority granted in Section 34.21(B) of the Santa Fe Springs CITY COUNCIL AGENDA REPORT – NOVEMBER 5, 2025
AMENDMENT NO. 1 TO PSA WITH GILBERT A. LIVAS

Municipal Code and established a not-to-exceed amount of $50,000 through January 1, 2026, with an optional one-year extension.

Under the existing PSA, Mr. Livas has provided consulting support on strategic economic development initiatives, including value capture feasibility analysis, redevelopment strategy assessment, and project-specific advisory services. His work has contributed to advancing the City’s understanding of potential revenue-generating mechanisms and redevelopment opportunities aligned with community development goals.

Mr. Livas’ extensive municipal management experience and familiarity with Santa Fe Springs’ operations have been instrumental in assisting staff with complex developmentrelated evaluations and interagency coordination efforts.

ENVIRONMENTAL
N/A

DISCUSSION
Given the ongoing and evolving nature of the City’s economic development and community revitalization initiatives, staff recommends modifying the existing PSA to transition to a monthly retainer model. The proposed structure of $7,500 per month will provide the City with predictable and flexible access to Mr. Livas’ services, allowing him to assist as needed on multiple concurrent efforts without the administrative limitations of an hourly billing approach.

In addition, staff recommends extending the term of the PSA by three (3) years, through January 1, 2029, to ensure continuity of advisory services and support through various long-term planning and economic development projects expected to unfold over the next several years.

The scope of services will remain consistent with the original agreement, focusing on:
• Economic development strategy and implementation support; • Value capture and redevelopment feasibility analysis; • Intergovernmental and stakeholder coordination; and
• Advisory input on community and development-related initiatives.

All other terms and conditions of the original PSA will remain in full force and effect.

SUMMARY/NEXT STEPS
Approval of Amendment No. 1 will formalize the new monthly retainer structure and extend the agreement term through January 1, 2029. Upon City Council approval, the City Manager will execute the Amendment, and staff will continue to work with Mr. Livas CITY COUNCIL AGENDA REPORT – NOVEMBER 5, 2025
AMENDMENT NO. 1 TO PSA WITH GILBERT A. LIVAS

to provide ongoing strategic support for the City’s community and economic development programs.

ATTACHMENTS
A. Amendment No. 1 to Professional Services Agreement with Gilbert A. Livas ITEM STATUS:

APPROVED:

DENIED:

TABLED:

DIRECTION GIVEN:

ATTACHMENT A
2025

FIRST AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT

FOR ECONOMIC DEVELOPMENT CONSULTING SERVICES AND PROJECT

SUPPORT
(Parties: Gilbert A. Livas and City of Santa Fe Springs) THIS FIRST AMENDMENT (“First Amendment”) to that certain agreement entitled, “Professional Services Agreement: Economic Development Consulting Services and Project Support” and dated as of December 19, 2024, by and between Gilbert A. Livas (“CONSULTANT”) and the City of Santa Fe Springs (“CITY”) is made and entered into this 5th day of November 2025 (hereinafter “Effective Date”). For the purposes of this First Amendment, the capitalized term “Party” may refer to either CITY or CONSULTANT, interchangeably as appropriate, or collectively, as the “Parties.”

RECITALS
This First Amendment is made and entered into with respect to the following facts:

WHEREAS, on December 19, 2024, the CITY and CONSULTANT entered into an agreement to provide consulting support on strategic economic development initiatives (“Agreement”); and
WHEREAS, the Agreement is attached and incorporated hereto as Exhibit “A”; and
WHEREAS, the Parties desire to amend the Agreement to transition to a monthly retainer model and extend the term of the Agreement by three (3) years.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the Parties agree as follows:

SECTION 1. Section 1.2 (TERM) of the Agreement is hereby repealed in its entirety and replaced with the following:

This Agreement shall have a term commencing from the Effective Date through January 1, 2029 (hereinafter, the “Term”). Nothing in this Section shall operate to prohibit or otherwise restrict the CITY’s ability to terminate this Agreement at any time for convenience or for cause as provided under Article V (Termination), below. The Term may be extended for one (1) year at the sole option of the CITY. CITY will provide CONSULTANT with written notice of CITY’s intent to exercise CITY’s option to extend the Term of the Agreement no less than thirty (30) days prior to the expiration of the Term or any prior extension term. CONSULTANT shall provide written acceptance of the extension within ten (10) days. In the event CITY exercises its option to extend this Agreement, all terms, conditions, and provisions of this Agreement shall remain in effect and govern the duties, responsibilities, and liabilities of the parties hereto.

ATTACHMENT A
SECTION 2. Section 1.5 (COMPENSATION) of the Agreement is hereby repealed in its entirety and replaced with the following:

CITY shall compensate CONSULTANT for all Services performance in accordance with the Scope of Services as a monthly retainer in the amount of seventy five hundred dollars and no cents ($7,500.00) (hereinafter, the “COMPENSATION RATE”).

SECTION 3. Except as otherwise set forth in this First Amendment, the Agreement, as amended, all terms, conditions, and provisions of the Agreement shall remain binding, controlling and in full force and effect. The provisions of this First Amendment shall be deemed a part of the Agreement, as amended. Except as otherwise provided under this First Amendment, the Agreement, as amended, and all provisions contained herein, shall remain binding and enforceable. In the event of any conflict or inconsistency between the provisions of this First Amendment and the provisions of the Agreement, the provisions of this First Amendment shall govern and control, but only so far as such provisions conflict with the Agreement, as amended, and no further.

IN WITNESS WHEREOF, the parties hereto have set their hand by their duly authorized representatives as of the day and year first above written.

CITY OF SANTA FE SPRINGS CONSULTANT
____________________________ ____________________________ William K Rounds, Mayor Gilber A Livas, a sole proprietor Date: ____________________ Date: ____________
ATTEST :
__________________________
Fernando Munoz, City Clerk
APPROVED AS TO FORM:
___________________________
Rick Olivarez, City Attorney

ATTACHMENT A
EXHIBIT “A”
Professional Services Agreement: Economic Development Consulting Services and Project Support
[Attached Behind This Page]
19th December
Docusign Envelope ID: DA39EA54-7E98-44EE-B56A-99524224EF51 2024

PROFESSIONAL SERVICES AGREEMENT
(Engagement: Economic Development Consulting Services and Project Support) (Parties: Gilbert A. Livas and City of Santa Fe Springs) THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter, "Agreement") is made and entered into this _____ day of ________ 2024 (hereinafter, the "Effective Date") by and between the CITY OF SANTA FE SPRINGS, a municipal corporation (hereinafter, "CITY") and GILBERT A. LIVAS (hereinafter, "CONSUL TANT").

For the purposes of this Agreement, CITY and CONSUL TANT may be referred to collectively by the capitalized term "Parties." The capitalized term 11Party" may refer to CITY or CONSULTANT interchangeably, as appropriate.

RECITALS
WHEREAS, CITY requires Economic Development consulting services and project support; and
WHEREAS, CITY staff has determined that CONSUL TANT possesses the experience, skills and training necessary to competently provide such services to CITY; and
WHEREAS, this Agreement was approved by the City Manager pursuant to his authority under Section 34.21 (B) of the Santa Fe Springs Municipal Code.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:

I.

ENGAGEMENT TERMS

1.1 INCORPORATION OF RECITALS: The Recitals stated above are true and correct / and are hereby incorporated into this Agreement, in full, herein. •

1.2 TERM: This Agreement shall have a term commencing from the Effective Date through January 1, 2026 (hereinafter, the "Term"). Nothing in this Section shall operate to prohibit or otherwise restrict the CITY's ability to terminate this Agreement at any time for convenience or for cause as provided under Article V (Termination), below. The Term may be extended for one (1) year at the sole option of the CITY. CITY will provide CONSUL TANT with written notice of CITY's intent to exercise CITY's option to extend the term of the Agreement no less than thirty (30) days prior to the expiration of the Term or any prior extension term.

CONSUL TANT shall provide written acceptance of the extension within ten (10) days. In the event CITY exercises its option to extend this Agreement, all terms, conditions, and provisions of this Agreement shall remain in effect and govern the duties, responsibilities, and liabilities of the parties hereto.

Docusign Envelope ID: DA39EA54-7E98-44EE-B56A-99524224EF51

1.3 SCOPE OF SERVICES: Subject to the terms and conditions of this Agreement, CONSUL TANT agrees to provide the services and tasks described in that certain written proposal of CONSULTANT entitled "Development Advisory Services" and dated November 29, 2024 (hereinafter, the "CONSULTANT Proposal"). The CONSULTANT Proposal is attached and incorporated hereto as Exhibit "A". The term "Scope of Services" shall be a reference to the CONSUL TANT Proposal. The capitalized term "Services 11 shall be a collective reference to all the various services and tasks referenced in the Scope of Services. CONSUL TANT agrees to furnish to CITY all labor, materials, tools, supplies, equipment, services, tasks, and incidental and customary work necessary to competently perform and timely complete the services and tasks set forth in the Scope of Services. In the event of any conflict or inconsistency between the provisions of the Scope of Services and the provisions of this Agreement to which the Scope of Services is attached, the provisions of this Agreement shall govern and control.

CONSUL TANT shall perform the Services contemplated under this Agreement on an on-call, as-needed basis. Nothing in this Agreement shall be construed to grant CONSUL TANT the exclusive right to perform any of the types of services or tasks contemplated under this Agreement nor shall anything in this Agreement be construed to entitle CONSUL TANT to the receipt of any sums under this Agreement.

A. CONSUL TANT shall perform all assigned Services continuously and with due diligence so as to complete all assigned Services. CONSUL TANT shall cooperate with CITY and in no manner interfere with the work of CITY, its employees or other consultants, contractors, or agents;

8. CONSUL TANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSUL TANT, or its subconsultants, to have related services or tasks completed in a timely manner; C. CONSUL TANT shall at all times enforce strict discipline and good order among CONSUL TANT's employees; and
D. CONSUL TANT, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

1.4 COMPENSATION: CITY shall compensate CONSULTANT for all Services performed in accordance with the Scope of Services, attached and incorporated hereto as Exhibit "A" {hereinafter1 the 11COMPENSATION RATE"). The foregoing notwithstanding, CONSUL TANT's total compensation for the performance of all Services contemplated under this Agreement, may not exceed the aggregate sum of FIFTY THOUSAND DOLLARS ($50,000) (hereinafter, the "Not"to-Exceed Sum") during the Term of this Agreement, unless such added expenditure is first approved by the City Council. In the event CONSUL TANT's charges are projected to exceed the Aggregate Not-to-Exceed Sum prior to the expiration of this Agreement, CITY may suspend CONSUL TANT's performance pending CITY 2 Docusign Envelope ID: DA39EA54-7E98-44EE-B56A-99524224EF51 approval of any anticipated expenditures in excess of the Aggregate Not-toExceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.

1.5 PAYMENT OF COMPENSATION: Following the conclusion of each calendar month, CONSUL TANT will submit to CITY an itemized invoice indicating the services performed and tasks completed during the recently concluded calendar month, including services and tasks performed and any reimbursable out-ofpocket expenses incurred. If the amount of CONSUL TANrs monthly compensation is a function of hours worked by CONSUL TANT1s personnel, the invoice should indicate the number of hours worked in the recently concluded calendar month, the person(s) responsible for performing the Services, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed.

Within thirty (30) calendar days of receipt of each invoice, CITY will notify CONSUL TANT in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts included on the invoice. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONSUL TANT.

1.6 ACCOUNTING RECORDS: CONSULTANT will maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement. CITY will have the right to access and examine such records, without charge, during normal business hours. CITY will further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

1.7 ABANDONMENT BY CONSUL TANT: In the event CONSULTANT ceases to perform the Services agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Services, CONSUL TANT will deliver to CITY immediately and without delay, all materials, records, and other work product prepared or obtained by CONSUL TANT in the performance of this Agreement. Furthermore, CONSULTANT will only be compensated for the reasonable value of the Services performed up to the time of cessation or abandonment, less a deduction for any damages, costs, or additional expenses which CITY may incur as a result of CONSULTANT's cessation or abandonment.

I I.

PERFORMANCE OF AGREEMENT

2.1 CITY'S REPRESENTATIVE: The CITY hereby designates Rene Bobadilla, City Manager (hereinafter, the "City Representative") to act as its representative for the performance of this Agreement. The City Representative or the City Representative's designee will act on behalf of the CITY for all purposes under this Agreement. CONSUL TANT will not accept directions or orders from any person other than the City Representative or the City Representative's designee. 3 Docusign Envelope ID: DA39EA54-7E98-44EE-B56A-99524224EF51

2.2 CONSUL TANT REPRESENTATIVE: CONSUL TANT hereby designates Gilbert A. Livas to act as its representative for the performance of this Agreement (hereinafter, "Consultant Representative"). Consultant Representative will have full authority to represent and act on behalf of the CONSUL TANT for all purposes under this Agreement. Consultant Representative or the Consultant Representative's designee will supervise and direct the performance of the Services, using his/her best skill and attentionj and will be responsible for all meansj methods, techniques, sequences, and procedures and for the satisfactory coordination of all Services under this Agreement. Notice to the Consultant Representative will constitute notice to CONSULTANT.

2.3 COORDINATION OF SERVICE; CONFORMANCE WITH REQUIREMENTS:

CONSULTANT agrees to work closely with CITY staff in the performance of the Services and this Agreement and will be available to CITY staff and the CITY Representative at all reasonable times. All work prepared by CONSUL TANT will be subject to inspection and approval by City Representative or his or her designees.

2.4 STANDARD OF CARE: PERFORMANCE OF EMPLOYEES: CONSUL TANT represents, acknowledges, and agrees to the following:

A CONSUL TANT will perform al! Services skillfully, consistent with and adhering to its professional standard of care, that is, the degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality; B. CONSUL TANT shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the CITY to perform the Services within the time limits established, and as provided herein. It is understood and agreed that said tools, equipment, apparatus, facilities, labor, and material shall be furnished and said Services performed and completed as required by the Agreement, and subject to the approval of the CITY's authorized representative;
C. CONSUL TANT will perform all Services in a manner reasonably satisfactory to the CITY;
D. CONSULTANT will comply with all applicable federal, state, and local laws and regulations, including the conflict of interest provisions of Government Code §1090 and the Political Reform Act (Government Code §§81000 et seq.) CONSUL TANT shall be liable for all violations of such laws and regulations in connection with CONSUL TANT's performance of the Services. If CONSULTANT performs any work knowing it to be contrary to such laws, rules and regulations, CONSULTANT shall be solely responsible for al! costs arising therefrom;
E. CONSULTANT understands the nature and scope of the Services to be performed under this Agreement as well as any and all schedules of performance;
4 Docusign Envelope ID: DA39EA54-7E98-44EE-B56A-99524224EF51 F. All of CONSUL TANT's employees and agents possess sufficient skill, knowledge, training, and experience to perform those services and tasks assigned to them by CONSULTANT; and
G. All of CONSULTANT's employees and agents (including, but not limited to, subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications, and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications, and approvals will be maintained throughout the term of this Agreement and made available to CITY for copying and inspection.

The Parties acknowledge and agree that CONSUL TANT will perform, at CONSUL TANT's own cost and expense and without any reimbursement from CITY, any services necessary to correct any errors or omissions caused by CONSUL TANT's failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONSUL TANT's employees, agents, contractors, subcontractors and subconsultants. Such effort by CONSULTANT to correct any errors or omissions will be commenced immediately upon their discovery by either Party and, notwithstanding Section 5.2(8), will be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing and in her sole and absolute discretion. The Parties acknowledge and agree that C!TY's acceptance of any work performed by CONSUL TANT or on CONSUL TANT's behalf will not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand, and agree that CITY has relied upon the foregoing representations of CONSUL TANT, including but not limited to the representation that CONSULTANT possesses the skills, training, knowledge, and experience necessary to perform the Services under the standard of care as articulated under section 2.4(A).

2.5 ASSIGNMENT: The skills, training, knowledge, and experience of CONSULTANT are material to CITY's willingness to enter into this Agreement. Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONSULTANT or on behalf of CONSUL TANT in the performance of this Agreement. In recognition of this interest, CONSULTANT agrees that it will not assign or transfer, either directly or indirectly or by operation of law, this Agreement, or the performance of any of CONSUL TANT's duties or obligations under this Agreement, without the prior written consent of the CITY. In the absence of CITY's prior written consent, any attempted assignment or transfer will be ineffective, null and void and will constitute a material breach of this Agreement.

2.6 CONTROL AND PAYMENT OF SUBORDINATES: INDEPENDENT
CONTRACTOR: The Services will be performed by CONSUL TANT or under CONSULTANT's strict supervision. CONSUL TANT will determine the means, methods, and details of performing the Services subject to the requirements of this Agreement. CITY retains CONSUL TANT on an independent contractor basis and 5 Docusign Envelope JD: DA39EA54-7E98-44EE-B56A-99524224EF51 not as an employee. CONSULTANT reserves the right to perform similar or different services for other principals during the term of this Agreement1 provided such work does not unduly interfere with CONSUL TANT's competent and timely performance of the Services contemplated under this Agreement and provided the performance of such services does not result in the unauthorized disclosure of CITY's confidential or proprietary information. Any additional personnel performing the Services under this Agreement on behalf of CONSUL TANT are not employees of CITY and will at all times be under CONSUL TANT's exclusive direction and control. CONSUL TANT will pay all wages, salaries and other amounts due such personnel and will assume responsibility for all benefits) payroll taxes, Social Security and Medicare payments and the like. CONSUL TANT will be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers' compensation insurance and the like. Notwithstanding any other CITY, state, or federal policy, rule, regulation, law, or ordinance to the contrary, CONSUL TANT and any of its employees, agents, and subcontractors performing the Services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by CITY, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of CITY and entitlement to any contribution to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

2.7 REMOVAL OF EMPLOYEES OR AGENTS: If any of CONSUL TANT's officers 1 employees, agents, contractors, subcontractors or subconsultants is determined by the City Representative to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONSUL TANT, a threat to persons or property, or if any of CONSUL TANT's officers, employees 1 agents, contractors, subcontractors or subconsultants fail or refuse to perform the Services in a manner acceptable to the CITY, such officer) employee, agent, contractor, subcontractor or subconsultant will be promptly removed by CONSULTANT and will not be reassigned to perform any of the Services.

2.8 COMPLIANCE WITH LAWS: CONSUL TANT will keep itself informed of and in compliance with all applicable federal, state, or local laws to the extent such laws control or otherwise govern the performance of the Services. CONSUL TANT's compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the U.S.

Department of Housing and Urbanization.

2.9 NON-DISCRIMINATION: CONSULTANT represents that it is an equal opportunity employer, and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex 1 or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

2.10 INDEPENDENT CONTRACTOR STATUS: The Parties acknowledge, understand, 6 Docusign Envelope ID: DA39EA54-7E98-44EE-B56A-99524224EF51 and agree that CONSULTANT and all persons retained or employed by CONSULTANT are, and will at all times remain, wholly independent contractors and are not officials, officers, employees, departments, or subdivisions of CITY.

CONSULTANT will be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants.

CONSULTANT and all persons retained or employed by CONSULTANT will have no authority, express or implied, to bind CITY in any manner, nor to incur any obligation, debt1 or liability of any kind on behalf of, or against, CITY, whether by contract or otherwise, unless such authority is expressly conferred to CONSUL TANT under this Agreement or is otherwise expressly conferred by CITY in writing.
111.

INSURANCE

3.1 DUTY TO PROCURE AND MAINTAIN INSURANCE: Before performing any Services contemplated under this Agreement, CONSUL TANT wlll procure and maintain policies of insurance that meet the requirements and specificatlons set forth under this Article. CONSULTANT will procure and maintain the following insurance coverage, at its own expense:

A. Commercial General Liability Insurance: CONSUL TANT will procure and maintain Commercial General Liability Insurance ("CGL Coverage") as broad as Insurance Services Office Commercial General Liability coverage (occurrence Form CG 0001) or its equivalent. Such CGL Coverage will have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the general aggregate for bodily injury, personal injury, property damage, operations, products and completed operations, and contractual liability.

B. Automobile Liability Insurance: For any owned, non-owned, or hired vehicles used in connection with the performance of this Agreement, CONSUL TANT will procure and maintain Automobile Liability Insurance as broad as Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). Such Automobile Liability Insurance will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per accident for bodily injury and property damage.

C.

3.2 ADDITIONAL INSURED REQUIREMENTS: The CGL Coverage and the Automobile Liability Insurance will contain an endorsement naming the CITY and CITY's elected and appointed officials, officers, employees, agents, and volunteers as additional insureds.

3.3 REQUIRED CARRIER RATING: All varieties of insurance required under this Agreement will be procured from insurers admitted in the State of California and authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Article, all required insurance will be procured from 7 Docusign Envelope ID: DA39EA54-7E98-44EE-B56A-99524224EF51 insurers who, according to the latest edition of the Best's Insurance Guide, have an A.M. Best's rating of no less than A:VIL CITY may also accept policies procured by insurance carriers with a Standard & Poor's rating of no less than BBB according to the latest published edition the Standard & Poor's rating guide. The CITY Representative is authorized to authorize lower ratings than those set forth in this Section.

3.4 PRIMACY OF CONSULTANT'S INSURANCE: All policies of insurance provided by CONSULTANT will be primary to any coverage available to CITY or CITY's elected or appointed officials, officers, employees, agents, or volunteers. Any insurance or self-insurance maintained by CITY or CITY's elected or appointed officials, officers, employees, agents, or volunteers will be in excess of CONSUL TANT's insurance and will not contribute with it.

3.5 WAIVER OF SUBROGATION: All insurance coverage provided pursuant to this Agreement will not prohibit CONSUL TANT or CONSUL TANT's officers, employees, agents, subcontractors or subconsultants from waiving the right of subrogation prior to a loss. CONSUL TANT hereby waives all rights of subrogation against CITY, its officlals, officers, employees, agents, and volunteers.

3.6 VERIFICATION OF COVERAGE: CONSULTANT acknowledges, understands, and agrees, that CITY's ability to verify the procurement and maintenance of the insurance required under this Article is a material consideration of this Agreement.

Accordingly, CONSULTANT warrants, represents, and agrees that it will furnish CITY with certificates of insurance and endorsements evidencing the coverage required under this Article on ACORD-25 or forms satisfactory to CITY in its sole and absolute discretion. The certificates of insurance and endorsements for each insurance policy will be signed by a person authorized by that insurer to bind coverage on its behalf and will be on forms provided by the CITY if requested. Before performing any Services, CONSUL TANT shall provide CITY with all certificates of insurance and endorsements referenced herein. Upon CITY's written request, CONSUL TANT will also provide CITY with copies of all required insurance policies and endorsements.

3.7 FAILURE TO MAINTAIN COVERAGE: In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, CITY may cancel this Agreement effective upon notice.

3.8 SPECIAL RISKS OR CIRCUMSTANCES: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Any amendment to the insurance requirements of this Article shall be memorialized and approved in the form of a written amendment to this Agreement, signed by the Parties. The requirement for written amendments, modifications or supplements cannot be 8 Docusign Envelope ID: DA39EA54-7E98-44EE-B56A-99524224EF51 waived and any attempted waiver will be void or invalid.

IV.

INDEMNIFICATION

4.1 CITY's elected and appointed officials, officers, employees, agents, and volunteers (hereinafter, the "City lndemnitees") should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys' fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the City lndemnitees with the fullest protection possible under the law.

CONSUL TANT acknowledges that CITY would not enter into this Agreement in the absence of CONSUL TANT's commitment to indemnify, defend and protect CITY as set forth herein. Notwithstanding the foregoing, to the extent CONSUL TANT's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSUL TANT. CONSUL TANT's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the CITY, its officials, officers, employees, agents, or volunteers.

4.2 To the fullest extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend the CITY lndemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs, and fees of litigation) of every nature arising out of or in connection with CONSUL TANT's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the CITY.

4.3 CITY shall have the right to offset against the amount of any compensation due to CONSUL TANT under this Agreement, any amount due to CITY from CONSUL TANT as a result of CONSUL TANT's failure to either pay CITY promptly for any costs associated with CONSUL TANT's obligations to indemnify the CITY lndemnitees under this Article or related to CONSUL TANT's failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers' compensation laws.

4.4 The obligations of CONSUL TANT under this Article will not be limited by the provisions of any workers' compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY's elected and appointed officials, officers, employees, agents, and volunteers.

4.5 CONSUL TANT agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSUL TANT in the performance of this Agreement. In the event CONSUL TANT fails to obtain 9 Docusign Envelope ID: DA39EA54-7E98-44EE-B56A-99524224EF51 such indemnity obligations from others as required herein, CONSUL TANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY's elected and appointed officials, officers, employees, agents, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSUL TANT's subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys' fees incurred by counsel of CITY's choice.

4.6 CITY does not and shall not waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

4. 7 This Article and all provisions contained herein (including but not limited to the duty to indemnify, defend, and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the CITY may have at law or in equity.

V.

TERMINATION

5.1 TERMINATION WITHOUT CAUSE: This Agreement may beterminated by either party with or without cause, upon ten (10) days written notice to the other party.

Upon such termination , CONSUL TANT will be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination. If this Agreement is terminated as provided herein, CITY may require CONSUL TANT to provide all finished or unfinished Documents and Data1 as defined in section 6.1 below, and other information of any kind prepared by CONSULTANT in connection with the performance of the Services. CONSULTANT will be required to provide such Documents and Data within fifteen (15) calendar days of CITY's written request.

5.2 SCOPE OF WAIVER: No waiver of any default or breach under this Agreement will constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement 1 term, condition, duty, or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

5.3 SURVIVING ARTICLES, SECTIONS AND PROVISIONS: The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto will not operate to terminate any Article, Section or provision contained herein which provides that it will survive the termination or 10 Docusign Envelope ID: DA39EA54-7E98-44EE-B56A-99524224EF51 normal expiration of this Agreement.

VI.

MISCELLANEOUS PROVISIONS

6.1 DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY: All Documents and Data will be and remain the property of CITY without restriction or limitation upon their use or dissemination by CITY. For purposes of this Agreement, the term "Documents and Data" means and includes all reports, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of CONSULTANT in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically. This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and a[! copyrights, designs, and other intellectual property embodied in all Documents and Data. CONSUL TANT will require all subcontractors and subconsultants working on behalf of CONSUL TANT in the performance of this Agreement to agree in writing that CITY will be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by CONSUL TANT in the performance of this Agreement.

6.2 CONFIDENTIALITY: All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and will not be disclosed by CONSULTANT without prior written consent by CITY. CITY will grant such consent of disclosure as legally required. Upon request, all CITY data will be returned to CITY upon the termination or expiration of this Agreement. CONSUL TANT will not use CITY's name or insignia, photographs, or any publicity pertaining to the Services in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.

6.3 FALSE CLAIMS ACT: CONSULTANT warrants and represents that neither CONSUL TANT nor any person who is an officer of, in a managing position with, or has an ownership interest in CONSUL TANT has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., §§3801 et seq. and the California False Claims Act, Government Code §§12650 et seq.

6.4 NOTICES: All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:

CONSULTANT: CITY:
11 Docusign Envelope ID: DA39EA54-7E98-44EE-B56A-99524224EF51 Gilbert A Livas
10053 Whittwood Drive #11401
Whittier, CA 90603
Phone: (562) 318-4265
[email protected]
City of Santa Fe Springs
City Manager's Office
11710 E. Telegraph Road
Santa Fe Springs, CA 90670
Phone: (562) 868-0511
Attn: Rene Bobadilla, City Manager
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, torty~eight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.

6.5 COOPERATION; FURTHER ACTS: The Parties will fully cooperate with one another and will take any additional acts or sign any additional documents as are reasonably necessary, appropriate, or convenient to achieve the purposes of this Agreement

6.6 SUBCONTRACTING: CONSUL TANT will not subcontract any of the Services contemplated under this Agreement, except as expressly stated herein, without the prior written approval of CITY. Subcontracts (including without limitation subcontracts with subconsultants), if any, will contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.

6.7 CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS: CITY reserves the right to employ other independent contractors in connection with the various projects worked upon by CONSUL TANT.

6.8 CONFLICTS OF INTEREST:

A CONSUL TANT warrantsi represents, and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSUL TANT, to solicit or secure this Agreement. Further, CONSUL TANT warrants and represents that it has not paid, nor has it agreed to pay, any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of CITY, during the term of his or her service with CITY, will have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

B. CONSUL TANT may serve other clients, but none whose activities within the corporate limits of CITY or whose business, regardless of location, would place CONSUL TANT in a uconflict of interest," as that term is defined in the Political Reform Act, codified at California Government Code §81000 et seq.

C. CONSUL TANT shall not employ any official or employee of the CITY during 12 Docusign Envelope ID: DA39EA54-7E98-44EE-B56A-99524224EF51 the Term of this Agreement or any extension term. No officer or employee of CITY shall have any financial interest in this Agreement that would violate Government Code §§1090 et seq. CONSUL TANT warrants and represents that no owner, principal, partner, officer, or employee of CONSUL TANT is or has been an official, officer, employee, agent, or appointee of the CITY within the twelve-month period of time immediately preceding the Effective Date. If an owner, principal, partner, officer, employee, agent, or appointee of CONSUL TANT was an official, officer, employee, agent, or appointee of the CITY within the twelve-month period immediately preceding the Effective Date, CONSUL TANT warrants that any such individuals did not participate in any manner in the forming of this Agreement. CONTRACTOR understands that if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONSULTANT will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and CONSUL TANT will be required to reimburse the CITY for any sums paid to CONSULTANT. CONSUL TANT understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code §1090.

6.9 TIME IS OF THE ESSENCE: Time is of the essence for each and every provision of this Agreement.

6.10 GOVERNING LAW AND VENUE: This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, will be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, will be ln the Central District of California located in the City of Los Angeles, California.

6.11 ATTORNEYS' FEES: If either Party commences an action against the other Party, legal, administrative, or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation will be entitled to have and recover from the losing Party reasonable attorneys' fees and all other costs of such action.

6.12 SUCCESSORS AND ASSIGNS: This Agreement will be binding on the successors and assigns of the Parties.

6.13 NO THIRD-PARTY BENEFIT: There are no intended third~party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.

6.14 CONSTRUCTION OF AGREEMENT: This Agreement will not be construed in favor of, or against, either Party but will be construed as if the Parties prepared this Agreement together through a process of negotiation and with the advice of their respective attorneys.

6.15 SEVERABILITY: If any portion of this Agreement is declared invalid, illegal, or 13 Docusign Envelope ID: DA39EA54-7E98-44EE-B56A-99524224EF51 otherwise unenforceable by a court of competent jurisdiction, the remaining provisions will continue in full force and effect

6.16 AMENDMENT: MODIFICATION: No amendment, modification or supplement of this Agreement will be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void and invalid.

6.17 CAPTIONS: The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

6.18 INCONSISTENCIES OR CONFLICTS: In the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement will control.

6.19 ENTIRE AGREEMENT: This Agreement, including all attached exhibits, constitutes the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, which may have been entered into between CITY and CONSUL TANT prior to the execution of this Agreement. Any statements, representations, or other agreements, whether oral or written, made by either Party that is not embodied herein will not be valid or binding on the Parties. No amendment, modification or supplement to this Agreement will be valid and binding unless in writing and duly executed by the Parties pursuant to Section

6.16, above.

6.20 FORCE MAJEURE: The completion deadline for any Services assigned to CONSUL TANT may be extended in the event of any delays due to unforeseeable causes beyond the control of CONSUL TANT and without the fault or negligence of CONSULTANT, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency 1 including the CITY.

CONSUL TANT shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The CITY Representative shall ascertain the facts and the extent of delay and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the CITY Representative such delay is justified. The City Representative's determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONSULTANT be entitled to recover damages against the CITY for any delay in the performance of this Agreement 1 however caused, CONSUL TANT's sole remedy being extension of the Agreement pursuant to this Section.

6.21 COUNTERPARTS: This Agreement will be executed in three (3) original counterparts each of which will be of equal force and effect. No handwritten or typewritten amendment, modification, or supplement to any one counterpart will be valid or binding unless made to all three counterparts in conformity with Section 14 Docusign Envelope ID: DA39EA54-7E98-44EE-B56A-99524224EF51

6.16, above. One fully executed original counterpart will be delivered to CONSUL TANT and the remaining two original counterparts will be retained by CITY.
(SIGNATURES ON NEXT PAGE)
16 Docusign Envelope ID: DA39EA54-7E98-44EE-B56A-99524224EF51 IN WITNESS WHERF.OF, the Pa1ii0s hereto havo caused this Agreement to bo executed the day and year first appearlnn 111 this Aoreement, above.

CITY OF SANTA FE SPRINGS: GILBERT A. LIVAS:
/1f d, "' L -J / By: __ / __ /%ft/{fj!vQ ._}!/_~_ ::;::-:_~~rr Name: C1;i/t)ft'1 A!,._l'.~
Title:. t!.~w__<._;IV~'--=--r-____ ~_
Date: Date:
_____ _/ ?-- / I Cf /_,__ J~-t/ __
APPROVED AS TO FORM:
r-:DocuSlgnad by:

By:,_l!!zs~ _______ _
Rick Olivarez, City Atlorney
12/20/2024
19 Docusign Envelope ID: DA39EA54-7E98-44EE-B56A-99524224EF51 EXHIBIT "An

CONSULTANT PROPOSAL
17 ITEM # 29

CITY OF SANTA FE SPRINGS

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Chad Van Meeteren, Fire Chief
SUBJECT: AUTHORIZATION TO PURCHASE FIVE (5) TYPE I AMBULANCES

FROM REDSKY EMERGENCY VEHICLES (BRAUN CHIEF XL MODEL)

FOR THE SANTA FE SPRINGS DEPARTMENT OF FIRE-RESCUE
DATE: November 5, 2025
RECOMMENDATION:

It is recommended that the City Council:
1) Approve the purchase of five (5) Braun Chief XL Type I ambulances on RAM 5500 4x4 diesel chassis from RedSky Emergency Vehicles in the total amount of $2,555,556.25 (including sales tax); and
2) Authorize the City Manager to execute all necessary purchase documents on behalf of the City; and
3) Take such additional, related, action that may be desirable.

FISCAL IMPACT
The total cost of $2,555,556.25 includes Los Angeles County sales tax. The quote is valid through November 10, 2025. The City intends to finance the purchases using its existing tax-exempt Master Lease through Bank of America. Assuming a 10-year financing term and 4% interest, the annual lease payments should be approximately $320,000 annually.

BACKGROUND
The Santa Fe Springs Department of Fire-Rescue continually evaluates its emergency response fleet and operational resources to ensure the highest level of service delivery to the community. To support medical response operations and enhance the City’s overall CITY COUNCIL AGENDA REPORT – MEETING OF NOVEMBER 5, 2025 AUTHORIZATION TO PURCHASE FIVE (5) TYPE I AMBULANCES FROM REDSKY

EMERGENCY VEHICLES (BRAUN CHIEF XL MODEL) FOR THE SANTA FE

SPRINGS DEPARTMENT OF FIRE-RESCUE

ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
emergency readiness, the Department has identified the need to acquire ambulances specifically designed and equipped for fire-based emergency response.

This acquisition represents a critical investment in the City’s public safety infrastructure and will ensure personnel have access to safe, reliable, and fully equipped vehicles capable of providing efficient emergency medical response.

ANALYSIS
The proposed ambulances are constructed using SolidBody aluminum design with a lifetime structural warranty and industry-leading rollover and side-impact testing. Each unit will include Stryker PowerLoad systems, PowerPro 2 cots, and custom paint and graphics to match the City’s current fleet.

Purchasing all five units as a single order allows the City to benefit from a multi-unit discount of $62,500. Early authorization will maintain the production and delivery schedule necessary to align with operational and fleet-readiness timelines.

ENVIRONMENTAL
N/A

DISCUSSION
N/A

SUMMARY/NEXT STEPS
Upon approval, Fire-Rescue staff will issue a purchase order to RedSky Emergency Vehicles, coordinate the production schedule with Braun Ambulances, and arrange factory pre-construction and final inspections. Delivery is expected in November 2026.

ATTACHMENT(S):

A. RedSky Emergency Vehicles Proposal
B. Sole Source Justification Letter
1240 E. Locust Street, Suite 203, Ontario, CA 91761
RedSky Emergency Vehicles 866.500.5948 O redskyemergencyvehicles.com FIVE (5) SELECT BY BRAUN CHIEF XL TYPE I AMBULANCES September 22, 2025 RAM 5500 DIESEL CHASSIS, 4X4
Jesus Chavez, Captain
Santa Fe Springs Department of Fire-Rescue
11300 Greenstone Avenue
Santa Fe Springs, CA 90670
Dear Captain Chavez:

Thank you very much for the opportunity to provide you with this proposal for five (5) Select by Braun Chief XL ambulances for the Santa Fe Springs Department of Fire-Rescue. Specifications and drawings of the proposed ambulances are attached.

Braun ambulances are “Built for Life.” Braun stands as a premier custom ambulance manufacturer, combining decades of family-led legacy, uncompromising craftsmanship, and cutting-edge innovation to deliver vehicles that first responders can depend on. Founded in 1961, Braun has evolved into a leader in ambulance design by introducing features like SolidBody™ Construction, EZ-Glide doors, and full customization of module, chassis, and interior layouts to meet the needs of fire-based EMS. Safety, durability, and performance are not add-ons — they are foundational, so much so that Braun ambulances are tested to withstand extreme events and protect both patient and crew. Driven by a mission to “make life better, one relationship and one vehicle at a time” and guided by generations of quality-focused leadership, Braun aims to deliver not just a product, but a trusted partner on the frontlines.

Highlights of the Proposed Braun Super Chief Ambulances • All aluminum SolidBody™ brake-formed construction for exceptional durability and a lifetime structural warranty.

Includes all aluminum interior cabinetry.
• Roof and side load testing that exceeds the required load capacity by 300%. Braun is the only ambulance manufacturer to have submitted the same ambulance to both side impact and rollover testing, simulating a realworld incident. • Industry-first rollover and side-impact crash testing for the Braun module design for added assurance of occupant safety. See videos.
• Arched roof design allows for more internal headroom, gives added strength across the top, and eliminates water and snow pooling.
• Sprayed foam insulation on the ceiling, walls, doors, and entire underside of the body provides acoustical and thermal insulation.
• EZ Glide™ sliding door at the Curb side for added safety. Braun was the innovator that developed, perfected, and introduced the sliding door to the ambulance market.
• As-built wiring schematics and wire labeling every 4”, reducing service and repair time. • Gatorhyde protective exterior compartment coating
• All Eberhard handles on module entry and compartment doors. The Braun design disengages the tie rod from the handle when the door is locked, allowing the mechanism to “free float” to reduce the chance of bending or breaking the handle or tie rods, especially when pulling on a locked handle. The deep pocket and beefy handle make it easier to grip when wearing gloves. See video.

Braun Standard Warranties:
• Structural: Lifetime, transferable module structural warranty • Conversion: 3 years/36,000 miles
• Multiplex Electrical: 7 years/84,000 miles
1240 E. Locust Street, Suite 203, Ontario, CA 91761
RedSky Emergency Vehicles 866.500.5948 O redskyemergencyvehicles.com A few of the customizations include:
• Full-height, full-depth rear streetside compartment
to accommodate SCBA, PPE, and tools
• Whelen M-Series LED warning and scene lights
• Federal Signal Rumbler
• Cabinet above the squad bench
• MMC control screens, cab console and action area
• interior
• 1000-watt Inverter and battery charger
• Two-person squad bench with EVS Pro4 one-click
safety belts and recessed sharps / trash
• Premium A/C system with a separate enginemounted compressor to provide air conditioning to the patient compartment
• Cab and module painted to match Pierce 525 red
• Santa Fe Springs custom graphics package
• Stryker PowerLoad Cot Retention System
• Stryker PowerPro x (Model 6507), mid-configuration
(quoted separately)
• Pre-construction and final inspection trips to Braun
factory for two (2) department representatives
• Dealer-supplied Whelen Legacy Series lightbar,
mounted on cab roof
• Dealer-supplied Whelen CORE controller with custom
programming to match fleet
We are pleased to extend the following prices for your consideration:

Pricing:

Description Unit Price Total Price
Five (5) Select by Braun Chief XL Type I Ambulances, Ram 5500 diesel chassis, 4x4. Includes Stryker PowerLoad cot retention system. $440,450.00* $2,202,250.00
Multi-Unit Discount 5+ Units
Sub Total
($62,500.00)
$2,139,750.00
Stryker PowerPro 2 powered cot, Model 6507, mid-configuration $33,550.00 $167,750.00 Sales Tax 10.75%, Los Angeles County, Santa Fe Springs $248,056.25 Estimated DMV registration fees (assumes customer is exempt) $0.00 Total $2,555,556.25
*The chassis price of $77,528.00 is subject to change due to model year changes or OEM price increases. The final invoice to the customer will reflect any changes in chassis price dollar-for-dollar.

Terms:

Payment Terms: Payment shall be made directly to RedSky Emergency Vehicles or as directed by RedSky Emergency Vehicles.

Delivery: Estimated completion in November 2026 if ordered within 60 days. The Seller shall not be liable for failure to deliver or for any delay in delivering the motor vehicles covered by this agreement where such failure or delay is due, in whole or in part, to any cause beyond the control or without the fault or negligence of the Seller. Delays from the chassis manufacturer will result in extended delivery time, as will changes to this contract once the order has been placed with Demers Ambulance. Additions or deletions may be made if the vehicle has not passed that point in production at the time of change.

Contingencies: RedSky Emergency Vehicles will not be liable for any delay, failure to make delivery, or other default due to strikes, labor unrest, war, riot, federal, state or local government action, fire, flood, pandemic, or other disaster or acts of God, accidents, breakdown of machinery, lack of or inability to obtain materials, parts or supplies, or any other causes or circumstances beyond the reasonable control of Company which prevent or hinder Company’s delivery the vehicle or apparatus. 1240 E. Locust Street, Suite 203, Ontario, CA 91761
RedSky Emergency Vehicles 866.500.5948 O redskyemergencyvehicles.com Delivery Terms: FOB Santa Fe Springs Department of Fire-Rescue Sales & Use Taxes: The price for the motor vehicle specified in this agreement does not include Use Taxes (Federal, State, or Local) unless expressly stated. Purchaser assumes and agrees to pay, unless prohibited by law, and such Use, or Occupational Taxes imposed on or applicable to the transaction covered by this agreement, regardless of which party may have primary tax liability.

Validity: November 10, 2025
We appreciate your consideration and look forward to future discussions about your ambulance needs. Please do not hesitate to contact me with any questions. I can be reached at 314.393.6800 anytime.

Respectfully,
John M. Scullin
John M. Scullin
Account Manager, Southern California
October, 9 2025
Santa Fe Springs Fire – Rescue
11300 Greenstone Ave
Santa Fe Springs, CA 90670
Re: Sole Source Confirmation
To Whom It May Concern,
Please be advised RedSky Emergency Vehicles is the sole authorized dealer for Demers Ambulances USA, representing our Demers, Braun, and Crestline brand ambulances for the state of California for the calendar year 2025.

If you have any questions, please feel free to reach out.

Sincerely,
Cain Lamper
Regional Sales Manager
Demers Ambulances USA, Inc.