Santa Fe Springs City Council
May 5, 2026

ANALYSIS
We requested a formal fee proposal from Commercial Bank of California. Commercial Bank of California provided a similar fee structure to Farmers & Merchant Bank and has a robust on-line platform and the ability to seamlessly integrate with Tyler’s Bank Reconciliation Module.

Commercial Bank of California meets the general evaluation criteria established under the prior RFP process:
1) Bank Qualifications - Banks were required to be a qualified State depository, Federal Reserve Member, and be insured by the Federal Deposit Insurance Corporation. Banks were required to be adequately capitalized to accommodate the City’s cash and investment management needs and to have a full-service branch.
2) Relationship Manager – Banks were required to demonstrate a relationship manager’s qualifications to provide services to local government agencies. Evaluation included responsiveness, accessibility, escalation support, and the ability to coordinate across departments (treasury, lending, fraud prevention, and IT). Preference was given to institutions offering continuity in account management and proactive service engagement. 3) Key Personnel – Banks were required to demonstrate staff experience and time commitment relevant to local government agencies. Consideration was given to staff certifications, years of experience with local government agencies, and demonstrated capacity to support the City’s operational needs with minimal disruption.
4) Governmental Sector’s Understanding and Approach – Commercial Bank of California Bank has existing government banking relationships with…. We conducted reference checks which were positive.
5) Past Experience and References – See Below
6) Pricing – Fee structure was equal to Farmers & Merchant bank, with a higher credit rate.

References
Commercial Bank of California serves several non-profit organizations throughout California. The City has maintained a 10-year banking relationship with the City of Pico Rivera. Although they have a limited record of serving government agencies, the City of Pico Rivera provided an outstanding recommendation. They noted having a dedicated and knowledgeable relationship manager; and highlighted the Bank staff’s quick turnaround times, and proactive communication. They also emphasized their ability to escalate issues efficiently. particularly during time-sensitive activities such as payroll processing, wire transfers, and month-end close.

Commercial Bank of California had no security breaches and implemented strong security protocols:
dual authorization and audit trails. Online banking portals were user-friendly and offered real-time reporting.

CITY COUNCIL AGENDA REPORT – MEETING OF MAY 5, 2026
Authorize Banking Services with Commercial Bank of California

ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
____________________________
City Clerk, Maribel Garcia

ENVIRONMENTAL
N/A

DISCUSSION
The Finance Staff has been delayed in producing its annual financial report, primarily due to staff transition/retirement and turnover. The bank reconciliation process was delayed for several months – this delay was exacerbated due to technology issues experienced with the current bank in obtaining electronic banking files in the correct (BAI) format for several months.

There have been multiple instances of payroll items being returned without timely or adequate notification. This creates significant concern, as it directly impacts employees and requires immediate corrective action by Finance staff.

Bank representatives have not consistently provided timely responses to inquiries or urgent matters.

Delays in communication hinder the City’s ability to resolve financial issues efficiently. These interruptions are not aligned with the level of service required to support the City’s financial activities.

As a result of these issues, Finance Staff began seeking alternative bank. The City was seeking a smaller regional bank that can provide a high level of customer service, with robust on-line banking services that integrate with our Tyler Munis platform, and similar fee structure.

Although it is recommended practice to periodically review banking services (approximately every 5- 10 years) to ensure the receipt of quality service and appropriate fee structure, since staff recently conducted an RFP process in 2023 and changed banks in 2023 we did not feel it necessary to go through a time-consuming and costly RFP process again. Finance staff began a direct but informal process to investigate alternative banking solutions.

Commercial Bank of California reached out to staff a few months ago. We conducted in-person interviews to gain an understanding of their on-line platform (Tyler integration capabilities) and customer service approach.

SUMMARY/NEXT STEPS
Once approved, staff will move forward with the transition. The transition has an estimated timeline of July 1, 2026, and as such, will require the participation of staff from Finance and Information Technology. To ensure project success, the Department might bring contract support, when necessary, to limit interruption during the transition.

ATTACHMENTS:

None
ITEM # 14

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E. Director of Public Works
SUBJECT: APPROVAL AND ADOPTION OF THE SEWER SYSTEM MANAGEMENT PLAN (SSMP)
DATE: May 5, 2026
RECOMMENDATION:

It is recommended that the City Council:

1. Approve and adopt the 2025 Sewer System Management Plan (SSMP); and

2. Authorize the Director of Public Works to certify and upload the SSMP to the California Integrated Water Quality System (CIWQS) database; and

3. Authorize the Director of Public Works to make minor administrative updates as needed to maintain regulatory compliance; and

4. Take such additional, related, action that may be desirable.

FISCAL IMPACT
The approval and adoption of the SSMP is an administrative action with no fiscal impact on the City. With rare exception, the maintenance programs and services described in the SSMP are provided by the Los Angeles County Department of Public Works since the city is a member of the Consolidated Sewer Maintenance District of Los Angeles County (CSMD). The cost of those services is funded by the property tax assessment collected directly by the County of Los Angeles for that purpose. Minor services that are part of those rare exceptions, typically in an annual amount less than $25,000, are paid to the County via a City Service Request and included in the annual budget for Public Works.

BACKGROUND
On December 6, 2022, the State Water Resources Control Board (SWRCB) adopted the Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems, Water Quality Order No. 2022-0103-DWQ (Sanitary Sewer System WDR). The Sanitary Sewer System CITY COUNCIL AGENDA REPORT – MEETING OF May 5, 2026
Approval of the 2025 Sewer System Management Plan (SSMP)

WDR requires public agencies that own and operate sewer systems with more than one mile of pipeline to develop and implement a Sewer System Management Plan (SSMP). The goal of the SSMP is to ensure that public sewers are well managed, operated and maintained to prevent sewer overflows.

The City owns approximately 84 miles of public sewer and is a member of the Consolidated Sewer Maintenance District (CSMD). The Los Angeles County Department of Public Work administers the CSMD and is responsible for operating and maintaining the public sewer system on behalf of the City.

The SSMP was also prepared by the CSMD on behalf of the City.

ANALYSIS
System Overview:
• 84.04 miles of sewer mains
• One wastewater pump station
• Service population: approximately 19,219 residents
• Maintenance performed by Los Angeles County Public Works The updated SSMP includes all State-required elements including:
• Goals
• Operation & Maintenance Programs
• Planning and Design
• Overflow Emergency Response Plan
• Fats, oils & grease (FOG) control program
• System capacity evaluation
• Performance monitoring
• Communication Program
• SSMP Program Audit
City Council approval of the SSMP is mandated by state law and is a prerequisite to the certification of the document in CIWQS. The Sanitary Sewer WDR requires that sewer system owners update and recertify the SSMP every six years.

ENVIRONMENTAL
Approval of the SSMP is exempt from California Environmental Quality Act (CEQA), pursuant to the California Code of Regulations, Title 14, Section 15301, because it applies to existing sewer collections systems, and its implementation will result in the repair or replacement of existing facilities involving negligible or no expansion of sewer capacity.

DISCUSSION
N/A
CITY COUNCIL AGENDA REPORT – MEETING OF May 5, 2026
Approval of the 2025 Sewer System Management Plan (SSMP)

ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
____________________________
City Clerk, Maribel Garcia

SUMMARY/NEXT STEPS
Upon approval of the recommended actions, The Director of Public Works will certify and upload the SSMP into CIWQS.

ATTACHMENTS:

A. Attachment A – 2025 Sewer System Management Plan (SSMP) Sewer System
Management Plan
2025 SSMP Update
Santa Fe Springs / Los Angeles County
Public Works
Los Angeles, California
FINAL - October 30, 2025

ATTACHMENT A
Sewer System Management Plan
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FINAL - October 30, 2025 | i
Contents
1 Goal and Introduction .......................................................................................................................... 1

1.1 Regulatory Context.................................................................................................................... 1

1.2 SSMP Goal and System Management Objectives ................................................................... 4

1.3 SSMP Update Schedule............................................................................................................ 5

1.4 Sewer System Asset Overview ................................................................................................. 8

1.4.1 Access to Up-to-Date Mapping .................................................................................. 13

1.5 SSMP Overview ...................................................................................................................... 13 2 Organization ...................................................................................................................................... 14

2.1 Overview.................................................................................................................................. 14

2.2 Authorized Representatives .................................................................................................... 16

2.3 Positions Responsible for Implementing Specific SSMP Elements........................................ 19

2.3.1 Positions Responsible................................................................................................ 19

2.3.2 Lines of Authority........................................................................................................ 20

2.4 Spill Reporting Chain of Communication ................................................................................ 22 3 Legal Authority .................................................................................................................................. 24

3.1 Overview.................................................................................................................................. 24

3.2 Authority to Prevent Illicit Industrial Waste Discharges into the Collection System................ 26

3.2.1 Prevention of Illicit Discharge of FOG........................................................................ 26

3.2.2 Prevention of Illicit Discharge of Infiltration/Inflow...................................................... 26

3.3 Authority to Collaborate with Storm Sewer Agencies ............................................................. 27

3.4 Authority to Require Proper Design and Construction of Sewers........................................... 27

3.5 Authority to Ensure Access to Publicly Owned Portion of Lateral .......................................... 27

3.6 Limit the Authority to Discharge of FOG and other Debris...................................................... 27

3.7 Authority to Obtain Easement Accessibility Agreements When Applicable............................ 28 4 Operation and Maintenance Program ............................................................................................... 29

4.1 Up-to-Date Map of the Collection System............................................................................... 29

4.1.1 Procedures for Maintaining and Providing Access to Water Boards Staff................. 29

4.1.2 Availability of Up-to-Date Mapping to Support Collection System Management .............................................................................................................. 32

4.2 Preventive Maintenance Program........................................................................................... 33

4.2.1 CCTV Inspection ........................................................................................................ 33

4.2.2 Sewer Line and Manhole Visual Inspection ............................................................... 34

4.2.3 Gas Trap Manholes and Siphons............................................................................... 34

4.2.4 Drop Manholes ........................................................................................................... 34

4.2.5 Sewer Line Cleaning .................................................................................................. 34

4.2.6 Root Foaming............................................................................................................. 34

4.2.7 Periodic Maintenance................................................................................................. 34

4.2.8 Vermin and Odor Control ........................................................................................... 34

4.2.9 Treatment Plants and Pumping Stations.................................................................... 35

4.3 Scheduling and Data Collection .............................................................................................. 35

4.4 Training.................................................................................................................................... 35

4.5 Equipment Inventory ............................................................................................................... 36 Sewer System Management Plan
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5 Design and Performance Provisions................................................................................................. 38

5.1 Design and Construction Standards and Specifications ......................................................... 38

5.2 Procedures and Standards for Inspecting and Testing System Improvements...................... 38 6 Spill Emergency Response Plan....................................................................................................... 40

6.1.1 Pre-Planned Coordination with Other Agencies or Departments .............................. 40 7 Sewer Pipe Blockage Control Program............................................................................................. 41

7.1 Program Overview................................................................................................................... 41

7.2 Implementation Plan and Schedule for Public Outreach ........................................................ 43

7.2.1 Summary of Outreach Activities................................................................................. 43

7.2.2 Plan and Schedule of Events ..................................................................................... 44

7.3 Plan and Schedule for Disposal of FOG ................................................................................. 44

7.4 Authority to Prohibit FOG Discharges and Identify Measures to Prevent FOG Spills ............ 44

7.4.1 Authority ..................................................................................................................... 44

7.4.2 Preventative Measures............................................................................................... 45

7.5 FOG Program Requirements and Design Standards ............................................................. 45

7.5.1 Requirements to Install Grease Removal Devices .................................................... 45

7.5.2 Design Standards for Grease Removal Devices ....................................................... 46

7.5.3 Maintenance Requirements ....................................................................................... 46

7.5.4 Best Management Practices Requirements............................................................... 47

7.5.5 The Pretreatment Guidelines for Restaurants and Food Service Operations provide guidelines and best management practices for selecting and installing pretreatment devices. These guidelines outline the installation requirements for grease interceptors and offer a list of alternative pretreatment devices that can be used in lieu of a grease interceptor. ..................... 47

7.5.6 Record Keeping and Reporting Requirements .......................................................... 48

7.5.7 Procedures ................................................................................................................. 48

7.6 Inspection and Enforcement Program..................................................................................... 49

7.6.1 Authority to Inspect Grease Producing Facilities ....................................................... 49

7.6.2 Authority to Enforce.................................................................................................... 49

7.6.3 Resource Plan to Inspect and Enforce....................................................................... 49

7.7 Maintenance Program to Address FOG Issues ...................................................................... 50

7.8 Implementation of Source Control Measures to Address FOG Issues ................................... 50

7.8.1 Summary of Source Control Measures ...................................................................... 50

7.8.2 Summary of Source Control Program Enforcement .................................................. 50 8 System Evaluation, Capacity Assurance and Capital Improvements ............................................... 51

8.1 System Evaluation and Condition Assessment ...................................................................... 51

8.1.1 Best Practices and New Technology ......................................................................... 51

8.1.2 Amount of System Condition Assessment................................................................. 51

8.1.3 Inspection and Condition Assessment Prioritization .................................................. 51

8.1.4 Inspection Methods .................................................................................................... 52

8.1.5 Utilizing Observations for Condition Assessment ...................................................... 52

8.1.6 Inspection and Assessment Recordkeeping.............................................................. 52

8.1.7 Assessing Assets Vulnerable to Climate Change...................................................... 53

8.2 Capacity Assessment and Design Criteria.............................................................................. 53

8.2.1 Gravity Facilities ......................................................................................................... 53

8.2.2 Pressure Facilities ...................................................................................................... 54

8.2.3 Infiltration and Inflow .................................................................................................. 55

8.2.4 Erosive Forces in Canyons and Streams................................................................... 55

8.2.5 Design Flow and Weather Events.............................................................................. 55

8.2.6 Capacity Assessment Data ........................................................................................ 55 Sewer System Management Plan
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8.2.7 Capacity Enhancement Plan...................................................................................... 55

8.3 Prioritization of Corrective Actions .......................................................................................... 56

8.4 Capital Improvement Plan....................................................................................................... 56

8.4.1 Accumulative Capital Outlay Program ....................................................................... 57

8.4.2 Joint Coordination and Interagency Coordination...................................................... 57 9 Monitoring, Measurement and Program Modifications ..................................................................... 58

9.1 Maintenance of Information to Prioritize SSMP Activities ....................................................... 58

9.2 Monitoring of Implementation and Effectiveness of the SSMP............................................... 60

9.3 Program Audits........................................................................................................................ 60

9.4 Assessment of Preventative Maintenance Program ............................................................... 60

9.5 Identification and Illustration of Spill trends............................................................................. 60

9.6 Approach to Program Modifications and Plan Updates .......................................................... 61 10 SSMP Program Audits ...................................................................................................................... 62

10.1 Schedule of Program Audits and Updates .............................................................................. 62

10.2 SSMP Audit Process ............................................................................................................... 63

10.3 SSMP Audit Report ................................................................................................................. 63

10.4 Audit Implementation and Tracking of Results........................................................................ 63 11 Communication Program................................................................................................................... 65

11.1 Procedures to Communicate with Public for Spills and Discharges ....................................... 65

11.2 Procedures for General Communication with Public on SSMP .............................................. 65

11.3 Procedures to Communicate with Connecting Systems and Contract Agencies ................... 66 Tables
Table 1-1: Summary of General Order Requirements.................................................................................. 1 Table 1-2: LACPWs Sewer-Related Services to the 38 CSMD Cities1 ........................................................ 3 Table 1-3: SSMP Audit and Update Schedule.............................................................................................. 5 Table 1-4: Planned SSMP Implementation Milestones Addressing Prevention of Sewer Spills .................. 7 Table 2-1: Collection Systems Operated, Maintained and Managed by Sewer Maintenance Division........................................................................................................................................... 17 Table 2-2: Positions Responsible for SSMP............................................................................................... 19 Table 3-1: Summary of Legal Authorities Relating Legal Authority Element of General Order.................. 25 Table 3-2: Summary of Legal Authorities Relating Sewer Pipe Blockage Control Program Element of General Order ............................................................................................................................ 25 Table 4-1: Summary of Training Program................................................................................................... 36 Table 4-2: List of Major Equipment ............................................................................................................. 37 Table 6-1: Spill Emergency Response Plan General Order Compliance ................................................... 40 Table 7-1: Number of FSEs per City/Area .................................................................................................. 42 Table 8-1: ACO Program Contract List ....................................................................................................... 57 Table 9-1: Information Systems Relevant to SSMP Implementation and Monitoring................................. 58 Table 10-1: SSMP Audit and Update Schedule.......................................................................................... 62 Sewer System Management Plan
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Figures
Figure 1-1: City and CSMD Service Area Map ........................................................................................... 11 Figure 2-1: City and LACPWs Organizational Chart................................................................................... 20 Figure 2-2a: SMD Organizational Chart...................................................................................................... 21 Figure 2-2b: City Organizational Chart ....................................................................................................... 21 Figure 2-3: Spill Reporting Chain of Communication – Normal Business Hours........................................ 22 Figure 2-4: Spill Reporting Chain of Communication – After Hours ........................................................... 23 Figure 4-1: Sewer Network Map ................................................................................................................. 30 Figure 4-2: Sewer Plans Webpage ............................................................................................................. 31 Figure 4-3: Operations Map Overview Map................................................................................................ 32 Appendices
Appendix A1 - Governing Board Approval
Appendix A2 – State Water Resources Control Board - General Order for Sanitary Sewer Systems Appendix A3 – Asset Summary Per Collection System
Appendix B1 – List of Staff Responsible for Implementing Specific Elements of the SSMP Appendix B2 – City and Sewer Maintenance Division Staff Contact Sheet Appendix C – Not Used
Appendix D – LACPWs Field Operations Yard and Pump Station Map Appendix E – Not Used
Appendix F – Spill Emergency Response Plan
Appendix G – IDWP Conditions and Limitations
Appendix H – Not Used
Appendix I – Not Used
Appendix J – Not Used
Appendix K – Not Used
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Acronyms
Acronym Definition
ACO Accumulative Capital Outlay
BMP Best Management Practices
BSD Building and Safety Division
CCTV Closed Circuit Television
CAD Computer-Aided Design and Drafting
CALOSHA California Occupational Safety and Health Administration CAP Condition Assessment Program
CIP Capital Improvement Plan
CIPP Cured-In-Place Pipe
CIWQS California Integrated Water Quality System
CGRG Community and Government Relations Group
CS Collection System
CSMD Consolidated Sewer Maintenance District
CWEA California Water Environment Association
EPD Environmental Programs Division
FOG Fats, Oils, and Grease
FSE Food Service Establishment
GI Grease Interceptor
GIS Geographic Information System
GRD Grease Removal Device
IBEW International Brotherhood of Electrical Workers
I/I Infiltration and Inflow
IWDP Industrial Waste Disposal Permit
LACO Los Angeles County Ordinance
LACPW Los Angeles County Public Works
LACSD Los Angeles County Sanitation Districts
LDD Land Development Division
LRO Legally Responsible Official
LVMWD Las Virgenes Municipal Water District
MMS Maintenance Management System
MSMD Marina Sewer Maintenance Division
NASSCO National Association of Sewer Service Companies
PACP Pipeline Assessment and Certification Program
PM Periodic Maintenance
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Acronym Definition
PMD III Project Management Division III
SCADA Supervisory Control and Data Acquisition System
SERP Spill Emergency Response Plan
SMD Sewer Maintenance Division
SSMP Sewer System Management Plan
SWRCB State Water Resources Control Board
WDR Wastewater Discharge Requirements
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1 Goal and Introduction

1.1 Regulatory Context
The City of Santa Fe Springs along with Los Angeles County Public Works (LACPW) has prepared this updated Sewer System Management Plan (SSMP) pursuant to the State Water Resources Control Board (SWRCB) December 6, 2022, Statewide Sanitary Sewer Systems General Order 2022- 0103-DWQ (General Order). This SSMP provides a management plan for Los Angeles County Department of Public Works (PW), which administers the following Sewer Maintenance Districts (Districts) in Los Angeles County responsible for operating and maintaining the collection systems:
• Consolidated Sewer Maintenance District (CSMD); and
• Marina Sewer Maintenance District (MSMD).

In addition, through service agreements, PW operates and maintains the collections systems for the Cities of Irwindale, West Hollywood, and Montebello.

This SSMP provides a management plan for Santa Fe Springs, which is part of the CSMD.

Table 1-1 summarizes the General Order requirements addressed by this SSMP1. These requirements are defined by General Order specifications and associated General Order attachments. All agencies that own and operate collection systems greater than one mile in length must comply with these requirements.

Table 1-1: Summary of General Order Requirements
Specification Description Linkage to SSMP

5.2 SSMP
Development and
Implementation
Requires development and implementation of a SSMP
Entire SSMP

5.3 Certification of
SSMP and Plan
Updates
Requires City to certify and upload the SSMP to CIWQS
Entire SSMP

5.5 Six-Year SSMP
Update
Requires update of the SSMP every 6 years, at a minimum.

Requires governing board approval of SSMP. Requires
City to certify and upload SSMP to CIWQS.

Entire SSMP

5.6 System Resilience Requires LACPW to include and implement systemspecific procedures to proactively prioritize operations and maintenance, condition assessments and repair and
rehabilitation to address system resilience
D.4 Operations and
Maintenance
D.8 System Evaluation,
Capacity Assurance
and Capital Planning

5.10 System Capacity Requires City to maintain system capacity to convey dry weather and forecasted wet weather flows D.8 System Evaluation, Capacity Assurance
and Capital Planning
1 Summarized from the SWRCB Order No. 2022-0103-DWQ Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems
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Table 1-1: Summary of General Order Requirements
Specification Description Linkage to SSMP

5.19 Operation and
Maintenance
Requires City and LACPW to maintain in good working
order and operate as design any facilities, treatment or control systems design to contain and convey sewer.

D.4 Operations and
Maintenance
D.8 System Evaluation,
Capacity Assurance
and Capital Planning
This document serves as the 2025 update to the SSMP approved and adopted by the City Council at a public meeting. Appendix A1 includes documentation of approval by the Board. Appendix A2 includes the General Order.

The sewer-related services that the Districts provide vary from city to city depending on the service agreements. Table 1-2 summarizes the CSMD cities and the sewer-related services currently provided by the LACPW to each of the cities. LACPW applied for coverage under the reissued General Order for facilities it owns, and the CSMD member cities applied for coverage under the reissued General Order for facilities they own. LACPW and the member cities own the sewer mainlines and the point of connection to the sewer mainlines, but do not own any portion of the sewer lateral beyond the sewer connection.

LACPW, as operator of the CSMD and MSMD, prepares and updates the SSMP for activities LACPW performs for managing, operating, and maintaining sewer systems including the Districts. The cities, as well as the other County departments serviced by CSMD, as owners of their respective systems, are responsible for preparing and updating an SSMP specific to the collection system owned by those entities. Some cities within the CSMD have either adopted the Los Angeles County Code or have established local ordinances or resolutions governing the performance of items stipulated in the General Order. Cities are responsible for implementing the legal authorities required by the General Order. Cities also are responsible for conducting capacity studies of their collection system when necessary and correcting identified hydraulic deficiencies. The CSMD performs functions required by the General Order related to the operation and maintenance of sanitary sewer systems.

A pdf copy of this SSMP is available on the internet at:

LACPW: https://dpw.lacounty.gov/sewer/ssmp.pdf
Santa Fe Springs:
https://www.santafesprings.gov/departments/public_works/public_works_sewer_ maintenance.php
Commented [LL1]: Joe, please add SSMP website for the
City.

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Table 1-2: LACDPW Sewer-Related Services to the 38 CSMD Cities1 City CSMD ACO
Program
Sewer
Maintenance
Agreement
Building
and Safety
Industrial
Waste
City
Engineers
Agoura Hills X X X
Artesia X X X X
Baldwin Park X X
Bellflower X X X
Bell Gardens X X X
Bradbury X X
Calabasas X X X
Carson X X X
Commerce X X X
Cudahy X X X
Diamond Bar X X X
Duarte X X X
Glendora X X
Hawaiian
Gardens
X X X
Hidden Hills X X
Industry X X X
Irwindale X X X
La Cañada
Flintridge

X X X X
La Habra Heights X X
Lakewood X X X X
La Mirada X X X X
Lawndale X X X X
Lomita X X X X
Maywood X X
Montebello X
Palos Verdes
Estates
X X
Paramount X X X
Pico Rivera X X X
Rancho Palos
Verdes
City/Central
X X X
Rolling Hills X X X
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Table 1-2: LACDPW Sewer-Related Services to the 38 CSMD Cities1 City CSMD ACO
Program
Sewer
Maintenance
Agreement
Building
and Safety
Industrial
Waste
City
Engineers
Rolling Hills
Estates
X X X
Rosemead X X X
San Dimas X X X
Santa Clarita X X X
Santa Fe Springs X X X
South El Monte X X
Temple City X X X X
Walnut X X X
Westlake Village X X X X
West Hollywood X X
TOTALS
1Through the General Services Agreement, a city can request LACPW resources upon specific request.

LACDPW currently provides at least some degree of service to all 88 cities in the County of Los Angeles.

1.2 SSMP Goal and System Management Objectives
The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the collection system. This will help reduce and prevent spills, as well as mitigate any spills that do occur. The City and LACPW has adopted and is dedicated to achieving the following collection system management objectives:
• Proper operation, maintenance, and management of the Districts’ sanitary sewer collection system facilities to reduce the frequency and severity of sewer spills and their potential impacts on public health, safety, and the environment. • Prompt action when sewer spills occur to identify, contain, and remove the cause, promptly report the event to appropriate regulatory authorities, and ensure the public is adequately and timely notified.
• Document all sewer spills and system deficiencies and the remedial actions taken. • Adequately train and equip the Districts’ sewer system operators, employees, contractors, responders, or other agents to address a sewer spill event. • Maintain and repair the Districts’ sewer system to provide adequate capacity to convey base flows and peak flows while meeting or exceeding applicable regulations, laws, and generally accepted practices relative to sanitary sewer system operations and maintenance.

This SSMP documents how the City and LACPW’s collection system practices are integrated toward the achievement of the City’s and LACPW’s objectives. The City’s and Sewer System Management Plan
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LACPW have identified the following actions to be taken under this SSMP to ensure the accomplishment of these goals:
• Conduct a planned and scheduled maintenance program that will minimize the risk and occurrence of sewer spills, in support of the SSMP goals. • When sewer spills do occur, respond to the reported site in a timely manner and undertake feasible remedial actions to contain the spill to minimize impacts, including stopping the flow from reaching the storm drain, if possible. • Stop the spill as soon as possible and limit public access to the spill area to prevent public contact with any wastewater contamination.
• Recover the spill to the extent feasible and return it to the sewer system and then clean up the contaminated area.
• Gather and compile all pertinent information regarding the spill event, investigate as necessary to determine probable cause, document findings, report to the appropriate regulatory agencies in a timely manner, and file the completed report.

1.3 SSMP Update Schedule
Pursuant to the General Order, CSMD conducts program monitoring and triennial audits of its SSMP, prepares SSMP updates, and implements planned activities to achieve the Santa Fe Spring’s and LACPW’s collection system program objectives. Santa Fe Spring’s SSMP update was prepared upon completion of the most recent SSMP Program Audit, dated February 5, 2025, and LACPW’s SSMP update.

The schedule for auditing and updating this SSMP is provided in Table 1-3. Element 10 of the SSMP includes a longer-term schedule for SSMP audits and updates.

Table 1-3: SSMP Audit and Update Schedule
Activity Collection System Name SSMP Audit Due Date SSMP Update Due Date
CSMD – City Agoura Hills City 2/2/2025 8/2/2025
CSMD – City Artesia City 2/2/2025 8/2/2025
CSMD – City Baldwin Park City 2/2/2025 8/2/2025
CSMD – City Bell Gardens City 2/2/2025 8/2/2025
CSMD – City Bellflower City 2/2/2025 8/2/2025
CSMD – City Bradbury City 2/2/2026 8/2/2026
CSMD – City Calabasas City 2/2/2025 8/2/2025
CSMD – City Carson City 2/2/2025 8/2/2025
CSMD – City City of Industry 2/2/2026 8/2/2026
CSMD – City Commerce City 2/2/2025 8/2/2025
CSMD – City Cudahy City 2/2/2025 8/2/2025
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Table 1-3: SSMP Audit and Update Schedule
Activity Collection System Name SSMP Audit Due Date SSMP Update Due Date
CSMD – City Diamond Bar City 2/2/2025 8/2/2025
CSMD – City Duarte City 2/2/2025 8/2/2025
CSMD – City Glendora City 2/2/2025 8/2/2025
CSMD – City Hawaiian Gardens City 2/2/2025 8/2/2025
CSMD – City Hidden Hills City 2/2/2026 8/2/2026
CSMD – City La Cañada Flintridge City 2/2/2025 8/2/2025 CSMD – City La Habra Heights City 11/2/2025 5/2/2026
CSMD – City La Mirada City 2/2/2025 8/2/2025
CSMD – City Lakewood City 2/2/2025 8/2/2025
CSMD – City Lawndale City 2/2/2025 8/2/2025
CSMD – City Lomita City 2/2/2025 8/2/2025
CSMD – City Maywood City 2/2/2025 8/2/2025
CSMD – City Palos Verdes Estates City 2/2/2025 8/2/2025 CSMD – City Paramount City 2/2/2025 8/2/2025
CSMD – City Pico Rivera City 2/2/2025 8/2/2025
CSMD – City Rancho Palos Verdes City 2/2/2025 8/2/2025
CSMD – City Rancho Palos Verdes City 2/2/2026 8/2/2026
CSMD – City Rolling Hills Estates City 11/2/2025 5/2/2026 CSMD – City Rosemead City 2/2/2025 8/2/2025
CSMD – City San Dimas City 2/2/2025 8/2/2025
CSMD – City Santa Clarita City 11/2/2024 5/2/2025
CSMD – City Santa Fe Springs City 2/2/2025 8/2/2025
CSMD – City South El Monte City 2/2/2025 8/2/2025
CSMD – City Temple City 2/2/2025 8/2/2025
CSMD – City Walnut City 2/2/2025 8/2/2025
CSMD – City Westlake Village City 11/2/2025 5/2/2026
CSMD –
County Zone
Malibu Mesa Zone of the CSMD CS 11/2/2025 5/2/2026
CSMD –
County Zone
Trancas Zone of the CSMD CS 2/2/2026 8/2/2026
CSMD –
County Zone
Unincorporated County Area CSMD
South/County Sanitation District CS
11/2/2024 5/2/2025
CSMD –
County Zone
Unincorporated County Area CSMD
North/County Sanitation District CS
11/2/2025 5/2/2026
CSMD –
County Zone
Unincorporated County Area
CSMD/Las Virgenes Tapia CS
11/2/2025 5/2/2026
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Table 1-3: SSMP Audit and Update Schedule
Activity Collection System Name SSMP Audit Due Date SSMP Update Due Date
CSMD –
County Zone
Unincorporated County Area CSMDNW/County Sanitation District CS2/2/2025 8/2/2025 CSMD –
County Zone
Unincorporated County Area Lake
Hughes Zone of the CSMD CS
2/2/2026 8/2/2026
CSMD –
County Zone
Unincorporated County Area
Marina/Aneta Zone of the
CSMD/City Hyperion CS
2/2/2026 8/2/2026
SMA Montebello CS 2/2/2025 8/2/2025
SMA Irwindale City CS 2/2/2026 8/2/2026
SMA West Hollywood CS 2/2/2025 8/2/2025
LACPW plans to complete implementation of several significant initiatives addressing the prevention of sewer spills. Table 1-4 provides a schedule for incorporation of these activities into the Districts’ SSMP program implementation.

Table 1-4: Planned SSMP Implementation Milestones Addressing Prevention of Sewer Spills
Element Milestone Milestone Due
Date
Relevance to Spill Prevention
4 – Operations and
Maintenance
Program
Implementation of
Cityworks asset
management system
June 20261 Improve tracking of system issues
and planning and scheduling of
maintenance activities
4 – Operations and
Maintenance
Program
Implementation of
GraniteNet cloudbased CCTV software2
November 2027 Improve sharing of condition
assessment data for streamline
decision-making and communication
Specification 5.7 –
Allocation of
Resources
Approval of sewer fee
increase
July 2025 Collect revenue needed to sustain
operations and maintenance service
delivery
8 – System
Evaluation
Initiate Condition
Assessment Program
for remaining pump
stations3
November 2027 Collect information to identify system
condition deficiencies
8 – System
Evaluation
Initiate next cycle of
Condition Assessment
Program for sewer
pipelines
July 20254 Collect information to identify system
condition deficiencies
1Currently anticipated, subject to change
2Software development began in May 2025 for the implementation of the GraniteNet Cloud-based CCTV Software 3Began with the Condition Assessment for pump stations for the City of Diamond Bar. Report was completed in June 2019
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1.4 Sewer System Asset Overview
Santa Fe Springs’ Public Works Department manages the sanitary sewer collection system, which serves a population of approximately 19,219 residents and consists of

84.04 miles of sewer lines (84.04 miles of gravity sewer lines and .0027 miles of force main sewer lines) and 1 pump station. The City's local sewers discharge into the Sanitation Districts of Los Angeles County facilities for conveyance, treatment, and disposal.

The City has 2 budgeted management positions directly involved in sewer system responsibilities. The field operation and maintenance services are fulfilled by utilizing the services provided by LACPW.

These personnel, in collaboration with LACPW personnel, administer the City's sewer collection system operation, provide engineering evaluation of proposed and existing sewer facilities, administer preventive maintenance and sewer construction programs, and oversee the maintenance of sewer collection system facilities and related records and plans. Appendix A3 provides a summary of assets for all collection systems.

Other relevant information regarding the City’s collection systems and management program includes:
• Location: Collection systems are located in Los Angeles County. • Service Area Boundary: Figure 1-1a and 1-1b shows the geographic service area boundary in the City and Districts.
• Community Served: Santa Fe Springs covers 8.33 square miles of residential, commercial, industrial, recreational, institutional, and miscellaneous areas. • Data Management Systems: Districts use the following data management systems.
o Maximo: LACPW legacy Maintenance Management System (MMS) used for managing maintenance activities. Field crew activities are recorded in various forms such as service requests, cleaning reports, sewer maintenance daily reports, manhole adjustments, overflow report forms, etc., and are stored in the MMS. The LACPW is in the process of implementing Cityworks Maintenance Management System to schedule and track maintenance activities.
o Cityworks: LACPW is implementing Cityworks Maintenance Management System to schedule and track maintenance activities. The condition assessment schedule and eventually closed-circuit television (CCTV) are planned to be added to Cityworks. Cityworks will be used to record what sections have been inspected, the schedule of activities, and whether work has been completed or not. It will also be used to schedule and track fats, oils, and grease (FOG) source control inspections of industrial and commercial establishments.
o HMS: LACPW utilizes the HMS database to maintain records of all sites and their locations under the FOG program. Inspectors document their findings and enter data into the HMS database, which automates the Sewer System Management Plan
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inspection process and is used to track and manage permit inspection and source control data.
o PowerBI: PowerBI is utilized to display spill trends and analysis, as well as city profiles, which include detailed information on manholes, pipes, pump stations, and properties. Additionally, Power BI is used to display productivity reports, detailing maintenance activities for each City. o CCTV Database: Wincan and GraniteNet are used to document inspection events, inspection observations and associated videos.

These systems serve as the repository for historical CCTV inspection data. LACPW is in the process of linking GraniteNet with Cityworks to maintain CCTV records.
o CADD: As-built plans of the Districts’ facilities are maintained by LACPW for unincorporated Los Angeles County areas and by each city within the CSMD for their own jurisdiction, with LACPW maintaining a copy for maintenance operations. Data gathered from the plans, such as system locations and alignment, pipe material, size, etc., are stored in the SMD’s Computer-Aided Design and Drafting (CADD) System and Geographical Information System (GIS).
o GIS: LACPW utilizes GIS to generate a mapping system that includes sewer features and map base layers such as aerial images, streets, parcels, and storm drain systems also available from other Divisions within LACPW, County Departments and other governmental agencies. o SCADA: Supervisory Control and Data Acquisition system used to collect and store pump station alarm and instrumentation data. o Microsoft Office: Various collection system programs are managed using Microsoft Office applications as an electronic database. Currently, Office is used to store the schedule for FOG program activities, but this will eventually be performed using Cityworks.
• Lateral Ownership and Operational Responsibilities: LACPW and city do not own any portion of the service lateral. Private service laterals are the responsibility of the property owner and must be maintained by the property owner. Operation and maintenance of the local main sewer lines are the responsibility of LACPW.

Regional trunk sewer lines are the responsibility of the publicly owned treatment works, such as the Los Angeles County Sanitation Districts (LACSD), for operation and maintenance.
• Breakdown of Service Connections: Santa Fe Springs’ breakdown of service connections is roughly 68 percent residential, 27 percent industrial and about 5 percent of a combination of miscellaneous use.
• Unique Service Boundary Conditions and Challenges: The service area faces issues with conflicts involving local lines and jurisdictional determinations between agencies like the LACSD and the City of Los Angeles, impacting operations and maintenance.

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Figure 1-1a: Santa Fe Springs’ Service Area Map
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Figure 1-2b: CSMD Service Area Map
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1.4.1 Access to Up-to-Date Mapping
LACPW provides public access to up-to-date sewer mapping through their website.

LA County Sanitary Sewer Network GIS Map:
• https://pw.lacounty.gov/smd/sewernetwork/
Operation Maps:
• https://dpw.lacounty.gov/sewer/Page_15

1.5 SSMP Overview
This SSMP complies with the General Order and meets the following General Order objectives:
a) Properly fund, manage, operate and maintain, with adequately trained staff and/or contractors possessing adequate knowledge, skills, and abilities as demonstrated through a validated certification program at all times, all parts of the collection system owned and/or operated by the discharger.
b) Provide adequate capacity to convey base flows and peak flows, including flows during wet weather events, to the minimum design criteria as defined in the discharger’s System Evaluation and Capacity Assurance Plan (a required component of the SSMP), for all parts of the collection system owned and/or operated by the discharger.
c) Take all feasible steps to stop and mitigate the impact of spills in the collection system owned and/or operated by the discharger.

The City together with LACPW achieves these objectives by implementing a comprehensive sewer infrastructure asset management program that is documented in the following 11 SSMP elements:

1. Goal and Introduction

2. Organization

3. Legal Authority

4. Operation and Maintenance Program

5. Design and Performance Provisions

6. Spill Emergency Response Plan

7. Sewer Pipe Blockage Control Program

8. System Evaluation, Capacity Assurance and Capital Improvements

9. Monitoring, Measurement, and Program Modifications

10. SSMP Program Audits

11. Communication Program
When appropriate, the SSMP references other program documentation for greater detail.

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2 Organization

2.1 Overview
LACPW are governed by the Board of Supervisors, who establish laws and approve all LACPW’s contracts and agreements. LACPW is led by the Director, who sets policies and oversees their implementation. Supporting the Director are the Chief Deputy Director, Assistant Director, Deputy Director, and Assistant Deputy Director, who help manage daily operations and special projects.

The Sewer Maintenance Division (SMD) has 213 budgeted positions. The distribution of the SMD personnel is depicted in the organizational chart presented in Section 2.3.2 of this chapter. These personnel provide engineering evaluations of proposed and existing sewer facilities, administer LACPW’s sewer service charge ordinance, carry out annexation proceedings for new territories, form and dissolve service zones, maintain facility record plans, and administer preventive maintenance and sewer construction programs.

Key roles include the Principal Engineer and the Senior Civil Engineers, who manage engineering and field staff. There is a Senior Civil Engineer designated for office engineering and budget, field operations team for pump stations, and field operations team for the gravity system. The gravity system unit includes the Regional Sewer Maintenance Superintendent and Sewer Maintenance Supervisor, who assists the Senior Civil Engineer and oversee sewer maintenance activities, with field crews performing the actual maintenance work. For the pump station unit, the Electro-Mechanic Supervisors and their teams handle pump station operations. Office Administrative and Clerical Assistants are part of all units and assist in the preparation of the SMD budget, Board letters, and other correspondence, and are responsible for the sewer service charge direct assessments.

Other divisions within the LACPW are currently and will continue to be responsible for carrying out some of the compliance actions called for by the Water Discharge Requirements (WDRs) for the LACPW. The key support divisions and their responsibilities are described below:
• Workforce Support Division: Responsible for procuring equipment, materials, and supplies needed for day-to-day operations and maintenance activities; printing and mailing public education outreach program materials. • Business Relations and Contracts Division: Responsible for procuring contract services for engineering, emergency sewer repair projects, and closed-circuit televising of sewer lines.
• Building and Safety Division (BSD): Responsible for issuing permits for sewer connections. May also enforce Plumbing Codes involving proper connections, maintenance of sewer house laterals, and preventing illegal discharges into public sewers upon City contract.

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• Sewer Maintenance Division (SMD): Responsible for administering the Districts including operation and maintenance of the sewer systems, repairs and rehabilitation, and providing regulatory compliance.
• Environmental Programs Division (EPD): Responsible for enforcing the Districts’ Fats, Oils, and Grease (FOG) program, including point source control, inspection of industrial waste and grease-generating facilities, investigation of illicit discharges of chemicals, debris, etc., into the public sewer, and conducting water quality monitoring for spills of 50,000 gallons or more to surface water. • Stormwater Maintenance Division: Assists the Districts’ crew in tracing, containing, and cleaning up spills that reach a storm drain system. • Emergency Management Group: Responsible for operating the Emergency Operation Center for the entire Department, including handling service calls, spills, and pump station malfunction calls for the Districts.
• Human Resources Division: Responsible for staffing the Districts and training personnel.
• Design Division: Responsible for developing design standards and criteria for capital improvements.
• Project Management Division III (PMD III): Responsible for providing project management services for the construction of capital improvements. • Land Development Division (LDD): Responsible for subdivision plan checks to ensure compliance with County standards for the construction of new sewer collection systems. Reviews sewer capacity studies for proposed lines and sets requirements to ensure adequate capacity in existing systems. • Survey/Mapping and Property Management Division: Responsible for processing access easement documents and procuring easements for public sewer facilities located on private properties. Also responsible for investigating spill-related claims and litigations against the SMD.

City of Santa Fe Springs is governed by the City Council, who established new and amending existing ordinances and policies governing the municipal operations and the operation of the City’s sanitary sewer system, including the approvals of all SO&M contracts and agreements, to protect the community’s interest. The City Manager for the City is responsible for the overall management and application of all legal and policy directives that relate to the City’s activities, including the operation and maintenance of the City’s sanitary sewer system. The Director of Public Works directs the accomplishment of statutory and policy criteria within the scope of the City Council’s policy and legal requirements. Directs its execution and evaluates work accomplished within his areas of responsibility including the SO&M program. It also directs the planning, budgeting, design for the construction of new sewer collection system and rehabilitation of the existing sewer collection system. Facilitates all sewer collection system operation and maintenance activities through the contract with LACPW as the City’s representative. Responsible for the day-to-day management and operation oversight of the City’s sewer collection system, including the three sewer pump stations. Supporting the Director are the Municipal Services Manager, Engineering, Administrative, and Clerical Assistants.

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Their responsibilities include:
• Municipal Services Manager - Responsible for procuring equipment and as-needed contract services for emergency sewer repair projects; procuring materials and supplies needed for the day-to-day operation and maintenance activities; and training of personnel. Associate Civil Engineer – Performs a wide range of professional and complex civil engineering work in redesign, construction, management, and maintenance of Public Works projects; and other duties as assigned.
• Engineering, Administrative, and Clerical Assistants – Provide assistance in the preparation of reports, budgets, and other correspondence. In addition, provide coordination and facilitation of City and contract personnel in addressing local citizen issues related to sewer service.

The distribution of the City personnel is depicted in the organizational chart presented in Section 2.3.2 of this chapter.

2.2 Authorized Representatives
The Director of Public Works for Santa Fe Springs and the Assistant Deputy Director for the SMD are responsible for the execution of the compliance actions required under the WDRs. This includes, but is not limited to, signing and certification of all reports and correspondence as required under this order. The Principal Engineer and Senior Civil Engineers in the SMD may also perform these duties on behalf of the SMD’s Assistant Deputy Director or Director of Public Works for Santa Fe Springs.

The Sewer Maintenance Districts has following staff authorized to serve as Onsite Managers for the collection systems managed by LACPW:
• Andrew Ngumba, Assistant Deputy Director (Primary LRO for LACPW) • Alex Villarama, Principal Civil Engineer (Secondary LRO for LACPW) • Jeffrey Bouse, Senior Civil Engineer
• Voltaire Llana, Senior Civil Engineer
• May Hong, Civil Engineer
• Eric Liu, Civil Engineer
Each of these staff members are authorized to act on behalf of each of LACPW’s collection system to serve as Legally Responsible Officials for each of the collection systems listed in Table 2-1. District LROs coordinate to ensure one of the designated LROs is available for required reporting certification in CIWQS. In addition, each collection system in the County owned by a city also has at least one Legally Responsible Official from that City’s staff.

Santa Fe Springs Legally Responsible Official:

James Enriquez, P. E., Director of Public Works
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Table 2-1: Collection Systems Operated, Maintained and Managed by Los Angeles County Public Works
WDID Type2 CIWQS WDID CIWQS Collection System Name
CSMD – City 4SSO11366 Agoura Hills City
CSMD – City 4SSO10364 Artesia City
CSMD – City 4SSO10366 Baldwin Park City
CSMD – City 4SSO10368 Bell Gardens City
CSMD – City 4SSO10369 Bellflower City
CSMD – City 4SSO10371 Bradbury City
CSMD – City 4SSO11447 Calabasas City
CSMD – City 4SSO10374 Carson City
CSMD – City 4SSO10394 City of Industry
CSMD – City 4SSO10377 Commerce City
CSMD – City 4SSO10380 Cudahy City
CSMD – City 4SSO10382 Diamond Bar City
CSMD – City 4SSO10384 Duarte City
CSMD – City 4SSO10389 Glendora City
CSMD – City 4SSO10390 Hawaiian Gardens City
CSMD – City 4SSO11439 Hidden Hills City
CSMD – City 4SSO10397 La Cañada Flintridge City
CSMD – City 4SSO10398 La Habra Heights City
CSMD – City 4SSO10399 La Mirada City
CSMD – City 4SSO10402 Lakewood City
CSMD – City 4SSO10403 Lawndale City
CSMD – City 4SSO10404 Lomita City
CSMD – City 4SSO10409 Maywood City
CSMD – City 4SSO10414 Palos Verdes Estates City
2 CSMD – Consolidated Sewer Maintenance District
MSMD – Marina Sewer Maintenance District
SMA – Sewer Maintenance Agreement
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Table 2-1: Collection Systems Operated, Maintained and Managed by Los Angeles County Public Works
WDID Type2 CIWQS WDID CIWQS Collection System Name
CSMD – City 4SSO10415 Paramount City
CSMD – City 4SSO10417 Pico Rivera City
CSMD – City 4SSO10420 Rancho Palos Verdes City
CSMD – City 4SSO18098 Rancho Palos Verdes City
CSMD – City 4SSO10423 Rolling Hills Estates City
CSMD – City 4SSO10424 Rosemead City
CSMD – City 4SSO10425 San Dimas City
CSMD – City 4SSO10429 Santa Clarita City
CSMD – City 4SSO10430 Santa Fe Springs City
CSMD – City 4SSO10434 South El Monte City
CSMD – City 4SSO10437 Temple City
CSMD – City 4SSO10441 Walnut City
CSMD – City 4SSO11407 Westlake Village City
CSMD – County Zone 4SSO10465 Malibu Mesa Zone of the CSMD CS CSMD – County Zone 4SSO10496 Trancas Zone of the CSMD CS CSMD – County Zone 4SSO11365 Unincorporated County Area CSMD South/County Sanitation District CS
CSMD – County Zone 4SSO11370 Unincorporated County Area CSMD North/County Sanitation District CS
CSMD – County Zone 4SSO11372 Unincorporated County Area CSMD/Las Virgenes Tapia CS
CSMD – County Zone 4SSO11374 Unincorporated County Area CSMD-NW/County Sanitation District CS
CSMD – County Zone 6SSO10459 Unincorporated County Area Lake Hughes Zone of the CSMD CS
CSMD – County Zone 4SSO11373 Unincorporated County Area Marina/Aneta Zone of the CSMD/City Hyperion CS
SMA 4SSO10411 Montebello CS
SMA 4SSO10396 Irwindale City CS
SMA 4SSO11368 West Hollywood CS
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2.3 Positions Responsible for Implementing Specific SSMP Elements

2.3.1 Positions Responsible
A list of positions responsible for implementing specific SSMP elements is provided in Table 2-2. Additionally, Appendix B1 contains a list of staff responsible for implementing specific SSMP elements, including position, telephone number and email address.

Table 2-2: Positions Responsible for SSMP
SSMP Element Responsible Org. Unit Responsible Position

1. Introduction and Goal Sewer Maintenance Division/
Santa Fe Springs: Public
Works Department
Division Manager and City’s
Director of Public Works/ City
Engineer

2. Organization Sewer Maintenance Division/
Santa Fe Springs: Public
Works Department
Division Manager and City’s
Director of Public Works/ City
Engineer

3. Legal Authorities Sewer Maintenance Division/
Santa Fe Springs: Public
Works Department
Division Manager and City’s
Director of Public Works/ City
Engineer

4. Operation and Maintenance Program -
Pipelines
Sewer Maintenance Division Principal Civil Engineer,
Pipelines

4. Operation and Maintenance Program –
Pump Stations
Sewer Maintenance Division Senior Civil Engineer,
Treatment Plants and Pump
Stations

5. Design and Performance Provisions -
Design Santa Fe Springs
Engineering Division
Engineering Services

5. Design and Performance Provisions –
Design - Construction Santa Fe Springs
Engineering Division
Engineering Services

6. Spill Emergency Response Plan Sewer Maintenance Division Principal Civil Engineer, Pipelines

7. Sewer Pipe Blockage Control Program Santa Fe Springs Fire Rescue Environmental Protection
Division
Environmental Program
Manager

8. System Evaluation, Capacity Assurance and
Capital Improvements – Condition Assessment
and Prioritization of Corrective Actions
Sewer Maintenance Division Senior Civil Engineer,
Technical Services

8. System Evaluation, Capacity Assurance and
Capital Improvements – Capacity Assurance Santa Fe Springs Engineering Division
Environmental Program
Manager

8. System Evaluation, Capacity Assurance and
Capital Improvements – Capital Improvement
Plan
Santa Fe Springs
Community Development
Community Development
Director

9. Monitoring, Measurement and Program
Modifications
Sewer Maintenance Division/
Santa Fe Springs: Public
Works Department
Division Manager and City’s
Director of Public Works/ City
Engineer
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2.3.2 Lines of Authority
Figure 2-1, Figure 2-2a, and Figure 2-2b includes an SSMP Program Implementation organization chart showing the lines of authority for the positions responsible for the management of the collection system and implementation of the SSMP. The contact information for the Sewer Maintenance Division staff and City’s staff listed in Figure 2-2 can be found in Appendix B2.

Figure 2-1: LACPW Organizational Chart
Table 2-2: Positions Responsible for SSMP
SSMP Element Responsible Org. Unit Responsible Position

10. Internal Audit Sewer Maintenance Division/
Santa Fe Springs: Public
Works Department
Division Manager and City’s
Director of Public Works/ City
Engineer

11. Communication Program Sewer Maintenance Division/
Santa Fe Springs: Public
Works Department
Division Manager and City’s
Director of Public Works/ City
Engineer
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Figure 2-2a: SMD Organizational Chart
Figure 2-2b: City Organizational Chart
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2.4 Spill Reporting Chain of Communication
LACPW’s Spill Emergency Response Plan, described in Element 6 and included in Appendix F1, includes procedures for effective communication and reporting of spills from receipt of complaint, including the person responsible for reporting spills into the State Water Board’s CIWQS database. The Spill Emergency Response Plan includes a flowchart and notification table providing clear step-by-step procedures for communication and reporting. Figure 2-3 summarizes the spill reporting chain of communication during normal business hours. Normal Business hours are Monday through Friday from 6:30 a.m. to 5:00 p.m. Figure 2-4 summarizes the spill reporting chain of communication during afterhours.

Figure 2-3: Spill Reporting Chain of Communication – Normal Business Hours *Normal Business hours are Monday through Friday from 6:30 a.m. to 5:00 p.m.

County
Dispatch
• Receives Call
• Dispatches Field Crew
SMD Field
Crew
• Responds to Spill
• Documents Field Spill Report
SMD
Supervisor
or Supt
• Reviews Field Spill Report
CIWQS
Data
Submitter
• Request Additional Information from Field Staff, if needed • Enters Draft CIWQS Spill Report
CIWQS
LRO
• Review Draft CIWQS Spill Report
• Certifies Report
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Figure 2-4: Spill Reporting Chain of Communication – After Hours *After Hours are any hours that are not Normal Business Hours.

County
Dispatch
• Receives Call
• Dispatches Field Crew
On-Call
Supervisor
or Supt
• Investigates Spill
Standby
SMD Field
Crew
• Responds to Spill
• Documents Field Spill Report
SMD
Supervisor
or Supt
• Reviews Field Spill Report
CIWQS
Data
Submitter
• Request Additional Information from Field Staff, if needed • Enters Draft CIWQS Spill Report
CIWQS
LRO
• Review Draft CIWQS Spill Report
• Certifies Report
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3 Legal Authority

3.1 Overview
The City's legal authority to own and operate a sanitary sewer system is derived from its incorporation as a City. The City on August 22, 1957, granted the LACPW the consent and jurisdiction to annex portions of the City’s sewer system into the CSMD. By that action, the City has entrusted the management, operation, and maintenance of its local sanitary sewer system to the CSMD. The City, however, still maintains ownership of the sewer system.

The legal authorities for the specific areas stipulated in the General Order are covered in various sections of the City Municipal Codes (CMCs). The City has adopted Los Angeles County Title 28 – Plumbing Code and the CMC Section 97.315 – The Fire Department shall enforce the provisions by adopting the County Code Provisions pertaining to industrial waste disposal.
• Santa Fe Springs Municipal Code -
https://library.municode.com/ca/santa_fe_springs/codes/code_of_ordinances • Plumbing Code Chapter 150.010 -
https://library.municode.com/ca/santa_fe_springs/codes/code_of_ordinances?n odeId=TITXVLAUS_CH150BURE_GEPR_S150.010PLCOAD
• Sanitary Sewers and Industrial Waste Chapter 97.315 - https://library.municode.com/ca/santa_fe_springs/codes/code_of_ordinances?n odeId=TITIXGERE_CH97ENPR_ST_S97.315INWAST
The Districts were formed pursuant to Chapter 4 of the State of California Health and Safety Code (Section H4870 – 8), with the County of Los Angeles Board of Supervisors acting as their governing body. By law, the Board of Supervisors may make and enforce all rules and regulations necessary for the administration of the Districts and for the cleaning, repair, construction, rehabilitation, renewal, replacement, operation, and maintenance of collection sewers within the Districts. Consistent with the law, several ordinances have been established by the Board of Supervisors to govern all aspects of the Districts' operations. The legal authorities for the specific areas stipulated in the WDRs are covered in various sections of the Los Angeles County Plumbing Code (LACO Plumbing Code) and Chapters 20.20, 20.24, 20.26, 20.32, 20.34, 20.36, and 20.40 of the Los Angeles County Code (LACO Code) Title 20 – Utilities, some of which are discussed below. Table 3-1 and Table 3-2 summarizes these authorities and relate them to elements of the SSMP that are impacted or utilize these authorities. Specific legal authorities are described in more detail in the elements that follow.

For the contracted cities that have service agreements with the Districts, the provision of services is dependent on the specific terms of the agreement. It is assumed that the legal authorities are extended to the Districts to provide services to these Cities.

The LACO Code, LACO Plumbing Codes, standard plans, specifications, and other materials cited in this Section are filed at the office of the Director of Public Works and can be found online in the links below:

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• Los Angeles County Code
(https://library.municode.com/ca/los_angeles_county/codes/code_of_ordinances) • Los Angeles County Plumbing Code
https://library.municode.com/ca/los_angeles_county/codes/code_of_ordinances? nodeId=TIT28PLCO)
Table 3-1: Summary of Legal Authorities Relating Legal Authority Element of General Order
Requirement Reference
Prevent illicit discharges into the wastewater
collection system
LACO 20.24.020 – Applicability of Division 2 provisions LACO 20.24.200 – Notification of uncontrolled discharges required
LACO 20.32.080 – Excessive discharge of sewage –
Conditional permit requirements
LACO 20.32.650 – Dumping of effluent - Conditions
LACO 20.36.010 – Discharge of offensive or damaging
substances prohibited
LACO 20.36.400 – Deposit of certain substances prohibited CPC 714.1 – Unlawful Practices
CPC 714.2 – Prohibited Water Discharge
Collaborate with storm sewer agencies to
coordinate emergency spill responses, ensure
access to storm sewer systems during spill
events, and prevent unintentional cross
connections of sanitary sewer infrastructure to
storm sewer infrastructure
The City is part of Consolidated Sewer Maintenance District, which is managed by LACPW. All City spills will flow to City storm drainage system and then to the County flood control system. CSMD and the Flood Control District are both part of Los Angeles County Public Works and staff have direct contact with one another to coordinate and access additional resources and support, if needed
Require that sewers and connection be
properly designed and constructed
LACO 20.32.010 – Sewer construction permit required when – Period of validity
LACO 20.32.330 – New main sewer lines
LACO 20.32.340 – Water pollution control and sewage
pumping plants
LACO 20.32.350 – New house laterals
LACO 20.32.390 – Dedication of sewers
LACO 20.32.580 – Materials and construction – Conformity with standard specifications
LACO 20.30.590 – Inspection by county engineer
Ensure access for maintenance, inspection,
and/or repairs for portions of the service
lateral owned or maintained by the Agency
LACO 20.20.130 – House lateral
LACO 20.24.080 – Maintenance of sewer and laterals
The City does not own or maintain any portion of the house lateral. The house lateral is the part of the sewer piping within the street or right-of-way extending from the property or sewer right-of-way line to point of connection with the main-line sewer Enforce any violations of its sewer ordinances,
service agreements, and/or other legally
binding procedures
LACO 20.24.100 – Enforcement—County engineer powers
LACO 20.24.110 – Delegation of powers
LACO 20.24.160 – Violation – Penalty
LACO 20.24.170 – Continued violations
Obtain easement accessibility agreements for
locations requiring sewer system operations
and maintenance, as applicable
LACO 20.32.240 – Sewer easement processing fees
LACO 20.32.430 – Sewer easement requirements
Table 3-2: Summary of Legal Authorities Relating Sewer Pipe Blockage Control Program Element of General Order
Requirement Reference
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Table 3-1: Summary of Legal Authorities Relating Legal Authority Element of General Order
Requirement Reference
Requirements to install grease removal
devices (such as traps or interceptors)
LACO 20.36.560 – Installation – Required when
Design standards for the grease removal
devices
LACO 20.36.570 – Pretreatment – Standards and criteria
Maintenance requirements, BMP
requirements, record keeping and reporting
requirements for grease removal devices
LACO 20.36.610 – Operation and maintenance
Industrial Waste Permits – Authorities enable the inclusion of additional specific maintenance requirements on Industrial Waste Permits provided to food service establishments.

Authority to inspect grease producing
facilities
LACO 20.24.090 – Inspection to ascertain compliance—Access required—Acceptance of permit conditions
LACO 20.24.150 – Interference with inspectors prohibited when
LACO 20.36.620 – Inspection and testing
LACO 20.36.630 – Right of entry for inspection authorized when

3.2 Authority to Prevent Illicit Industrial Waste Discharges into the Collection System
The LACO Plumbing Code Title 28 (Sections 306.2, 714.2, and 1101.2) prohibits the unauthorized discharge of rain, surface, or subsurface water into the collection system.

The illegal dumping of offensive or damaging substances such as chemicals and debris, which are considered inflows, is prohibited by LACO Code, Section 20.36.010.

3.2.1 Prevention of Illicit Discharge of FOG
Section 20.36.400 of the LACO Code prohibits the discharge of Fats, Oils, and Grease and other substances that may, among other things, clog, obstruct, fill, or necessitate frequent repairs, cleaning out, or flushing of sewer facilities in the sewer system.

3.2.2 Prevention of Illicit Discharge of Infiltration/Inflow LACPW has an Inflow/Infiltration (I/I) control program as part of their ongoing sewer line cleaning and maintenance program, which includes closed-circuit television and other mechanisms to detect I/I. By ordinance, the Board of Supervisors has established a financial plan to ensure capital replacement or rehabilitation of sewer lines prone to I/I within the Consolidated Sewer Maintenance District (LACO Code, Section 20.40.045).

The Marina Sewer Maintenance District provides adequate funding to eliminate I/I sources in the mainline sewers and manholes.

The LACO Code, Section 20.24.080, requires property owners to maintain their house laterals, including the elimination of cracks, tree roots, and other debris. A similar requirement is found in Section 101.3.2 of the LACO Plumbing Code Title 28.

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3.3 Authority to Collaborate with Storm Sewer Agencies
Spills from the City collection systems flow into City storm drainage systems and Los Angeles County Flood Control drainage systems. When spills occur from collection systems in unincorporated areas, flow either goes directly into the County storm drain system or enters a local cities storm drain system, eventually discharging into the LA County Flood Control’s storm drain system. Los Angeles County Public Health requires all cities in the Districts to report sewer spills that reach a drainage system within 15 minutes of knowledge of the event. As a result, Los Angeles County Flood Control is notified and can provide support to provide information and access to County drainage system facilities, if needed. The Sewer Maintenance Division, being a sister division to Stormwater Maintenance Divisions that manages the Flood Control System, allows for direct collaboration, allowing for efficient management and resolution of spills and drainage issues.

With regards to preventing cross connections of sanitary sewer infrastructure to storm sewer infrastructure, cities are responsible for connections and either have their own permitting services or are under the services of the LACPWs Building and Safety Division (BSD). Unincorporated areas work directly with the BSD for permitting.

3.4 Authority to Require Proper Design and Construction of Sewers
The LACO Code Sections 20.32.330 and 20.32.340 require that the design of new mainline sewers and pumping plants, respectively, be in conformity with requirements of Part 3 of Chapter 20.32 of the LACO Code. Similarly, Section 20.32.350 of the LACO Code requires that the design of new house laterals conform to the requirements of Part 3, Chapter 20.32 of the LACO Code unless otherwise covered by the LACO Plumbing Code, Title 28. The construction of a collection sewer system, by law (LACO Code 20.32.580), is required to conform to all the requirements prescribed by Division 2 of the LACO Code, by the Standard Specifications for Public Works Construction (Green Book) and by the Special Provisions and Standard Plans, all on file in the office of the Director of Public Works (County Engineer). The inspection and construction of mainline sewers and pumping plants to ensure proper construction is covered under Section 20.32.590 of the LACO Code. The construction of house laterals is covered under the LACO Plumbing Code.

3.5 Authority to Ensure Access to Publicly Owned Portion of Lateral
The City and County do not own or maintain private lateral sewer lines. Property owners are responsible for proper installation, operation, and maintenance laterals (the pipe that connects from the building to the main) and clean-outs (which provide access to clean and repair the pipe from the building to the main). This includes laterals on the County-owned easement.

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3.6 Limit the Authority to Discharge of FOG and other
Debris
The Director of Public Works under the LACO Plumbing Code, Title 28, has the legal authority to require the installation of grease interceptors at restaurants and other food establishments that generate grease. Section 20.36.560 of LACO Code also gives the Director of Public Works the authority to require the installation of treatment facilities, including grease interceptors, at any facility that generates FOG in the amount that will damage or increase the maintenance costs of the sewer collection system.

The LACO Code Section 20.24.090 gives the Director of Public Works the legal authority to inspect mainline sewers, sewage pumping plants, interceptors, etc., as often as he deems necessary, to ascertain whether such facilities are maintained and operated in accordance with the provisions of Division 2 of the LACO Code. Authority to Enforce Violations of Sewer Ordinances
Under Section 20.24.100 of the LACO Code, the Director of Public Works is empowered to enforce all of the requirements prescribed in Division 2 – Sanitary Sewers and Industrial Waste of the Code and in accordance with Section 20.24.110 may delegate this authority.

LACO Code Section 20.24.160 allows criminal penalties for any violations of the Sewer and Industrial Waste Ordinances.

3.7 Authority to Obtain Easement Accessibility Agreements When Applicable
Title 20, Division 2 of the LACO Code gives the LACPW the legal right to set requirements that allow unrestricted maintenance access to the public sewer infrastructure. This access is secured through the LACPW unwavering enforcement of the requirement for sewer easements around all public sewer appurtenances located in private properties. These easements are detailed by the designer on the sewer construction plans and are reviewed through the iterative plan check process. Plan checkers take special care to ensure that maintenance crews will have room for access and equipment usage for both routine maintenance and replacement or repair construction as necessary. Title 20 requires easements to be free of obstruction, and this is reiterated on all sewer plans that contain easements. The potential for conflict or restriction of access is reviewed exhaustively during plan check.

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4 Operation and Maintenance Program

4.1 Up-to-Date Map of the Collection System
LACPW gathers as-built plans and compiles into a central Document Management System, CADD System, and GIS system maintained by the Districts. For unincorporated areas, LACPW maintains the as-builts. For CSMD Cities, each City is responsible for maintaining as-built maps and the LACPW collects a copy for maintenance operations.

Data gathered from the plans, such as system locations and alignment, pipe material, size, etc., are stored in LACPWs Computer-Aided Design and Drafting System and Geographical Information System.

4.1.1 Procedures for Maintaining and Providing Access to Water Boards Staff
LACPW provides access to up-to-date maps of the sewer system via:
• Interactive GIS-maps
• Electronically available as-builts
• Printed and electronically available Map Books
GIS Maps
The interactive GIS-based map of the sewer system is available online on the LACPWs website:
• https://dpw.lacounty.gov/smd/sewernetwork/
Within GIS, the Districts maintains a mapping system as seen in Figure 4-1 that includes sewer features such as pipe or manhole location, diameter, material, flow direction, etc.

The system includes map base layers such as aerial images, streets, parcels, and storm drain systems also available from other Divisions within LACPW and other governmental agencies. The maps are regularly updated to reflect any changes in the system. Once Cityworks is implemented, valves will be included into the system map.

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Figure 4-1: CSMD Sewer Network Map
Sewer As-Builts
Sewer as-builts can be obtained from the City and/or LACPW. To retrieve the as-builts, LACPW has provided detailed instructions on how to locate the as-builts for a desired sewer line on the SMD webpage. Using the sewer network map to obtain the overlay operation map book, the map book lists the as-built sewer plan number that can be searched on LACPW’s Land Record Site, see Figure 4-2.

The sewer as-builts are located on LACPWs Land Record site:
• https://pw.lacounty.gov/smpm/landrecords/SewerPlans.aspx Sewer System Management Plan
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Figure 4-2: Sewer Plans Webpage
Map Books
Printed system maps are stored in the Mapping and Annexation Unit of the SMD located at 1000 South Fremont Avenue, Alhambra, California. These maps are also distributed to the SMD’s field crew, for work scheduling and responding to emergencies, and to cities and other agencies. Individual map books can be found using the operation maps overview map as seen in Figure 4-3.

These map book pages are electronically available on the LACPWs website:
• https://dpw.lacounty.gov/sewer/Page_15
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Figure 4-3: Operations Map Overview Map

4.1.2 Availability of Up-to-Date Mapping to Support Collection System Management
LACPW’s print map books for sewer maintenance crews to use in the field for locating sewer infrastructure. When discrepancies are identified in sewer mapping, crews note them on printed map pages or through GIS on a phone and forward them to SMD GIS resources for updates. Field crews have access to both paper maps and the GIS phone application, depending on their preference.

Cityworks will eventually be downloaded onto cell phones and new LACPW’s tablets, allowing crews to access facility information in real-time and log operation and maintenance activities directly into the system.

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4.2 Preventive Maintenance Program
LACPW’s maintenance services are provided from six maintenance yards strategically located within the County of Los Angeles for efficient management of maintenance activities including Spills and other emergencies. A map showing locations of the field maintenance yards and pump stations in Appendix D.

The cornerstone of LACPWs maintenance operation is the Preventive Maintenance Program as described in LACPWs training guide maintained in each of the field maintenance yards. This program consists of regular inspection of the sewer system including manholes, pipes, siphons, pump stations, treatment plants, regular cleaning, repair, and related activities. This program is designed and carried out to detect and correct potential problems before they develop into major problems. The Preventative Maintenance Program is implemented through the following key activities:
• CCTV Inspection
• Sewer Line and Manhole Visual Inspection
• Gas Trap Manholes and Siphons
• Drop Manholes
• Sewer Line Cleaning
• Root Foaming
• Periodic Maintenance
• Vermin and Odor Control
• Sewage Pump Stations
The Preventive Maintenance Program utilizes LACPW’s Sewer Maintenance Division Maintenance and Operations Manual, which describes these activities in detail. This manual is available on the SMD’s webpage:
• https://dpw.lacounty.gov/sewer/maintenanceandoperationmanual.pdf For each activity, the tasks and their frequency are determined periodically, while others are determined based on inspection findings and yard determinations. The descriptions of inspection and maintenance activities and the frequencies for each activity are detailed below.

4.2.1 CCTV Inspection
Closed-circuit television (CCTV) inspections of sewer pipes are conducted to investigate and diagnose issues. Factors such as maintenance history, past overflow records, sewer line locations, and age are used to determine which pipes will be televised.

Additionally, LACPW implements CCTV inspections at a programmatic level through the Condition Assessment Program. This program aims to perform CCTV inspections and structurally rate approximately 500 miles of sewer infrastructure each year. Inspections are prioritized based on the number of spills per 100 miles for each jurisdiction.

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4.2.2 Sewer Line and Manhole Visual Inspection
The interior and exterior of manholes are inspected twice a year for any structural defects, sewage flow condition, presence of vermin or rodents, deleterious industrial waste, odors, and any signs of unusual settlement around or evidence of debris within the manholes and along sewer alignments.

4.2.3 Gas Trap Manholes and Siphons
In the south area, gas traps are inspected and cleared of any stoppages or flow restrictions every 6 months. In other parts of the County, they are inspected and cleared of any blockages on a monthly basis. Siphons may differ in timeframe depending on the type of lines but are generally performed monthly.

4.2.4 Drop Manholes
These facilities are inspected and cleared of stoppages and flow restrictions on a variable frequency and are dependent on prior inspection. The inspection cycle of the drop manholes aligns with the manhole inspection cycle in Section 4.2.2.

4.2.5 Sewer Line Cleaning
Sewer lines are cleaned by hydro jet or rodding. Frequency of cleaning is based on inspection records. Sewer lines known to accumulate grease, garbage grinds, or sand are put on monthly, quarterly, or semi-annual cleaning schedule and those prone to root growth are periodically rodded or chemically treated.

4.2.6 Root Foaming
Root foaming is performed on main sewer lines based on root intrusion and need, usually associated with overflowing. The frequency of root foaming is initially 1 year, then increases to an 18-to-24-month frequency.

4.2.7 Periodic Maintenance
Periodic Maintenance (PMs) are sites that require higher-frequency cleanings due to maintenance issues. These "hot spots" are identified in the field during maintenance and inspections of sewer facilities and are often caused by debris, root intrusion, or other factors. Segments that experience spills are also added under periodic maintenance.

4.2.8 Vermin and Odor Control
When evidence of infestations is observed during an inspection or a service request or complaint is received, sewers and structures are dusted or baited. Sewers infested by insects are chemically treated.

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4.2.9 Treatment Plants and Pumping Stations
The majority of the LACPWs pump stations are equipped with SCADA/alarm systems and are inspected at least once a week. Pumps and motors are lubricated, control mechanisms and valves are checked and adjusted as necessary, and equipment is repaired or modified as required.

Treatment Plants are inspected daily to comply with permit-required sampling and testing and perform routine maintenance. The equipment is cleaned and calibrated, and mechanical components and process units are checked.

4.3 Scheduling and Data Collection
Historically, LACPW generated and tracked work orders using the Maximo Maintenance Management System. The LACPW is in the process of implementing Cityworks Maintenance Management System to schedule and track maintenance activities. The activities the field crew performs are recorded in various forms such as service requests, cleaning reports, sewer maintenance daily reports, manhole adjustments, overflow report forms, etc., and are stored in the maintenance management system. All the asset inventory documenting maintenance activities and data collected are transferred over to the Cityworks Maintenance Management System to aid in the electronic filing and tracking.

4.4 Training
LACPW’s staff responsible for the operation and maintenance of the sewer collection system attend formalized training classes or seminars provided by agencies such as California Occupational Safety and Health Administration (CALOSHA), California Water Environment Association (CWEA), and International Brotherhood of Electrical Workers (IBEW). Through this training, staff are well-versed in the latest industry, the best practices for safely and efficiently performing their tasks. Training is required for new staff and when new procedures are introduced.

LACPW also utilizes informal training approaches, including tailgate meetings, monthly safety meetings, and apprenticeship training programs led by higher-level staff. New Legally Responsible Officials and staff responsible for submitting data are informally instructed by an internal reporting expert. Additionally, only companies with well-trained and experienced staff are considered for either emergency spill mitigation or sewer construction and rehabilitation work.

The Sewer Operations Superintendents manage field operations and maintenance activities and are responsible for making sure all collection system field employees receive training in emergency response, spill investigation, and spill reporting duties. LACPW maintains records for all SERP-related training. The date, content, trainers, and attendees are recorded for all scheduled training courses.

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With regards to spill response training and spill volume estimation training, the field crews operate a large system with enough spill events to provide opportunities for senior crew members to provide live-drill training for new and less experienced staff. When these events occur, new crew members are invited to observe until they can perform activities on their own. This on-the-job training involves shadowing experienced crew members and learning directly on site, rather than through drills.

To estimate spill volume, the LACPW uses three methods most regularly: eyeball, measure volume, duration and flowrate. The District Staff preparing the estimate employ the method most appropriate to the sewer spill in question and use the best information available.

Table 4-1: Summary of Training Program
Training Type Description Recurrence
General Order
Requirements
Review of General Order Requirements
performed throughout the year in morning
briefings at each yard.

Monthly – One element
discussed each month.

Spill Emergency
Response and Drills and
Spill Volume Estimation
Staff are trained in the field during live spill
events. Staff being trained observe
trained crew members perform activities to
learn and then perform the activities under
supervision to check the training was
received.

Performed as needed or at
least once annually.

CIWQS Reporting New Data Submitters are trained by
experienced in-house Data Submitters.

Staff also attend industry provided training
by CWEA and CASA and utilize training
videos from the State Water Board
website.

Performed as needed or at
least once annually.

4.5 Equipment Inventory
The maintenance crews are equipped with standard industry technologies including radio equipped trucks for easy communication, cellular phones, heavy and light construction equipment, vacuum trucks, pumps, generators, trucks equipped with closed-circuit television units for interior inspection of sewer lines, and various types of safety equipment.

Equipment is regularly checked, adjusted, repaired, or replaced as necessary. However, major fixed assets are replaced when they meet or exceed LACPW established fixed assets replacement criteria based on the age of the equipment, mileage, hours of use, repair history, etc.

Equipment categorized as Class 9 (less than 1/4 ton) or lower is automatically replaced by the Fleet Management Group when it meets the replacement criteria. The request to replace equipment higher than Class 9 is made as part of LACPW annual budget. In addition to the above replacement criteria, an analysis and recommendation by trained staff of LACPW and approval by LACPW’s administration is required to replace equipment higher than Class 9.

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Table 4-2: List of Major Equipment
Equipment Type Count
Inspection 22
Rodder 12
Vacuum 7
Compressor 2
Jetter 10
Pickup 25
Utility 4
Pump 6
Masonry 4
Dump 4
Construction 2
Sedan 1
Van/Passenger 2
Crane 2
2Axle 3
Stake 5
Tractor 2
TOTAL 113
These criteria, notwithstanding, a piece of equipment can also be replaced if its reliability or safety of operation becomes questionable. New and additional equipment is also acquired when fully justified based on increased workload, new activity, additional personnel, technological improvements, time and cost savings, employee or public safety requirements, etc. Each Collection System Yard maintains the spare equipment and parts needed by that yard to maintain the sewer pipelines and pump stations within the yard’s service area and each is responsible for ordering replacements.

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5 Design and Performance Provisions

5.1 Design and Construction Standards and Specifications The City requires that all sewers be designed in accordance with LACPW’s standards.

The LACPW has standard plans and specifications for the construction of sanitary sewers and appurtenances to ensure that sewer lines and connections are properly designed and constructed. The LACPW specifications by reference incorporate the:
• Standard Plans for Public Works Construction;
• Standard Specifications for Public Works Construction (“Green Book”); • Standard Plans Public Works 2000 Edition;
• Special Provisions; and
• Standard Drawings.

In addition, LACPW has other publications such as the Private Contract Sanitary Sewer Procedural Manual, Guidelines for the Design of Pump Stations, etc., to maintain consistency in the design of collection systems within the unincorporated County areas and CSMD member cities.

The City requires that these publications also be followed in the design of sewer systems within the City. To further ensure that sewer facilities are properly designed, the City requires construction drawings to be prepared by licensed engineers. The construction drawings are thoroughly reviewed by the City and SMDs engineers prior to approval for construction and inspection of the actual construction work. SMD review plans to ensure that appropriate maintenance standards are integrated into the design from a maintenance standpoint only.

5.2 Procedures and Standards for Inspecting and Testing System Improvements
To further assure that sewer facilities are properly designed and constructed, the LACPW requires that sanitary sewer plans are designed by licensed engineers and provides thorough review of plans prior to approval for and conducting inspection of construction work. Each city within CSMD has its own design and construction standards and requirements. Prior to accepting a newly completed sewer system for maintenance, each city is responsible for assuring sewers are designed and constructed to standard. The following procedures are used to ensure compliance with LACPW standards for portions of the system designed and constructed in unincorporated areas:

The following procedures are used to ensure compliance with LACPW standards for portions of the system designed and constructed within the City:
• The City provides inspection by outsourcing to qualified consultants for the inspection of new sewer construction projects. The City requires that as-built plans of the completed projects be submitted prior to final approval for acceptance of sewer facilities for public use.

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• Within the City new sewers, as well as sewer lines rehabilitated by lining, be televised and the video reviewed by SMD’s personnel prior to the acceptance of the completed project.
• In compliance with LACPW’s policy, the City requires that all new or rehabilitated pumping stations be inspected by experienced SMD Electro-Mechanics prior to acceptance for maintenance by the SMD.
• LACPW’s inspectors are well trained in pipeline and pump station construction.

They attend training classes and educational seminars to stay familiar with advancements in the industry. The inspectors are also provided with adequate materials to perform their jobs, including the Standard Specification for Public Works Construction Inspection Manual, the Green Book, etc.

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6 Spill Emergency Response Plan
The LACPW’s Spill Emergency Response Plan (SERP), included in Appendix F provides guidelines for LACPWs maintenance crew to follow in responding to, cleaning up, and reporting sewer spills that may occur within the Districts’ service area. The purpose of the SERP is to support an orderly and effective response to sewer spills that ensure all regulatory requirements are met. The LACPW’s SERP comprehensively addresses notification, response, assessment, and recordkeeping requirements of the SWCRB General Order as summarized in Table 6-1.

Table 6-1: Spill Emergency Response Plan General Order Compliance Order Requirement SERP Section
Notify primary responders, appropriate local officials, and appropriate regulatory agencies of a spill in a timely manner;
2, 3.4
Notify other potentially affected entities (for example, health agencies, water suppliers, etc.) of spills that potentially affect public health or reach waters of the State;
2, 3.4, 3.7
Comply with the notification, monitoring and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders;
4 Ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained;
6 Address emergency system operations, traffic control and other necessary response activities;
3 Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system;

3.4 Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State;

3.4, 3.6
Remove sewage from the drainage conveyance system; 3.6
Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneficial uses in the receiving waters;

3.6 Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery;

3.6 Implement pre-planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior, during, and after a spill event; -
Conduct post-spill assessments of spill response activities; 3.8, 4.5 Document and report spill events as required in this General Order; and 4 Annually, review and assess effectiveness of the Spill Emergency Response Plan, and update the Plan as needed.

6.1 6.1.1 Pre-Planned Coordination with Other Agencies or Departments Member cities hold periodic meetings to review roles and responsibilities. For example, the role of the City is to support securing the site and initial containment before SMD field crews arrive. When appropriate, LACPW invites LACSD staff to discuss any jurisdictional inquiries or investigations of spills.

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7 Sewer Pipe Blockage Control Program

7.1 Program Overview
Analysis of sanitary sewer overflows over the last 3 years indicates an average of 88 percent of spills within the Districts collection system are linked to roots, debris, grease, pipe structural failure, and pump station failure either as a primary or secondary cause factor. Between 2021 and 2024, an average of 30 percent of spills were linked to grease accumulation and 18 percent linked to debris accumulation. To prevent the build-up of Fats, Oils and Grease (FOG) that can cause blockages and restrictions in flow, the County has implemented a FOG program to prevent sewage overflows into the environment, as well as to reduce the discharge of FOG to the sewer system.

Santa Fe Springs experienced 2 sewer overflows between 2001 through 2024, 1 spill caused by roots and 1 spill caused by Others (Rags and Grease).

The Environmental Programs Division (EPD) is responsible for performing fats, oils, and grease source control inspections of food service establishments (FSEs). The EPD regulates industrial waste disposal for 36 cities by contract and all unincorporated areas.

The number of FSEs per City and within the unincorporated areas are listed in Table 7-1.

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Table 7-1: Number of FSEs per City/Area
City/Area
Number of Food Service
Establishments
Unincorporated Area 1025
Lakewood 181
Artesia 118
Cerritos 144
Paramount 52
Bellflower 51
La Mirada 74
Hawaiian Gardens 21
Carson 169
Culver City 188
Rolling Hills Estate 20
Lawndale 46
Cudahy 12
Lomita 58
Rosemead 114
Duarte 53
Irwindale 39
Temple City 55
Commerce 102
Bell Gardens 91
La Cañada Flintridge 49
Beverly Hills 135
San Fernando 52
Westlake Village 50
Agoura Hills 65
West Hollywood 255
Calabasas 53
San Dimas 80
Walnut 52
Diamond Bar 75
Santa Clarita 376
Total 1324
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City of Santa Fe Springs is responsible for their own FOG Program.

City/Area
Number of Food Service
Establishments
Santa Fe Springs 105
A list of cities that EPD supports with industrial waste disposal, including FOG source control inspections, can also be found on the Los Angeles County official website:
• https://cleanla.lacounty.gov/industrial-waste/#Jurisdictions For the other cities that are not on this list, the city handles all their own FOG-related source control activities.

The EPD’s FOG program guidelines and procedures can be found on the Industrial Waste page on the LACPW’s website:
• https://cleanla.lacounty.gov/industrial-waste/#Obtaining-Clearance The website provides FOG guidelines, standard drawings for grease pretreatment devices, permit forms, and details on EPD’s FOG program.

7.2 Implementation Plan and Schedule for Public Outreach

7.2.1 Summary of Outreach Activities
The LACPW conducts public outreach through various channels to educate the community about Fats, Oils, and Grease management:
• Community Events: LACPW participates in resource fairs, park events, and Earth Day- themed events, where staff distribute FOG brochures and answer questions from the community.
• Website Resources: The FOG page on LACPWs website provides a comprehensive list of FOG dos and don’ts:

County: https://pw.lacounty.gov/SMD/grease/Index.cfm
City:
https://www.santafesprings.gov/departments/public_works/public_works_sewer_ maintenance.php
• Inspections: During inspections of FSEs, FOG inspectors provide educational materials on best management practices (BMPs) for grease traps and interceptors.

Newly permitted FSEs also receive BMP materials.

By engaging with the community and FSEs through these activities, LACPW aims to promote effective FOG management practices and prevent blockages in the sewer system.

To complement LACPW efforts, the City will initiate its own Public Education Outreach Program. This will consist of including SSO- and FOG-related articles from the LACPW and other sources, such as the City's newsletters and webpage (https://www.santafesprings.gov/departments/public_works/public_works_sewer_mainte Commented [LL2]: Joe, please verify number of FSE for the city.

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nance.php) and by maintaining continuous communication with the LACPW, City residents, and other stakeholders on these and other issues. City personnel also disseminate information to residents during meetings or while conducting right-of-way lateral work inspections.

7.2.2 Plan and Schedule of Events
The schedule of outreach activities is based on opportunities for public engagement and the frequency of FSE inspections. When an opportunity arises for SMD to participate in a public event, the Community and Government Relations Group (CGRG) notifies them.

Many of these events occur annually and SMD tries to be involved if notified by the CGRG in time to coordinate. CGRG keeps track of all the events LACPW participates in annually, providing a summary of events at the end of the year.

FSE Outreach is timed around FSE inspections. FSE owners are provided with educational material when FOG inspectors visit to inspect grease traps and interceptors and check for any violations.

7.3 Plan and Schedule for Disposal of FOG
For the disposal of grease and other pipe-blocking substances, FSE’s must obtain an Industrial Waste Disposal Permit from EPD that requires a schedule of frequent maintenance and documentation of maintenance and disposal of waste. Under the permit, grease traps are required to be maintained/pumped daily while grease traps/interceptors that can handle 750 gallons or greater require quarterly maintenance. FOG haulers have multiple options for grease disposal, including Baker Commodity in Vernon and designated disposal locations in Los Angeles and the County Sanitation Districts of Los Angeles County. These disposal sites are regulated and require a fee.

The solidified fats found in the City and LACPW collection system during cleaning operations are trapped, collected, and taken to the maintenance yard dump bins. Once the bins are full, these and other debris collected from the system are taken to the County Sanitation Districts of Los Angeles County facilities.

This function is performed by CSMD staff on behalf of the City. The methods used by LACDPW are contained in SMDs' SSMP.

7.4 Authority to Prohibit FOG Discharges and Identify
Measures to Prevent FOG Spills

7.4.1 Authority
The City and LACPW legal authority to prevent illicit discharges into the sanitary sewer system and to limit the discharge of FOG and other debris that may cause blockages in the sewer lines is discussed in Chapter 3.

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7.4.2 Preventative Measures
The LACPW utilize semiannual manhole inspection of all manholes and the scheduled and unscheduled sewer line cleaning and television inspection of the interior of sewer pipes to identify pipe segments experiencing heavy grease accumulation and in mitigating the problem. These legal mandates and maintenance practices are complemented by the LACPW’s Public Education and Outreach Program discussed in Section 7.1 to minimize Spills and blockages caused by FOG.

7.5 FOG Program Requirements and Design Standards
A pretreatment system/device is required for any new and existing food service establishment or similar facility where FOG from food preparation is discharged into the sewer system in quantities that may cause blockages or interfere with sewage treatment or disposal. All pretreatment facilities, whether required by EPD or installed voluntarily, shall be maintained and operated under a valid Industrial Waste Disposal Permit (IWDP) for the operating life of the facility.

FOG program requirements are outlined in the IDWP Conditions and Limitations (Appendix G1) and are supported by the Pretreatment Guidelines for Restaurants and Food Service Operations.

The City requires that all sewers be designed in accordance with LACPW standards.

LACPW has standard plans and specifications for construction of sanitary sewers and appurtenances to ensure that sewer lines and connections are properly designed and constructed. LACPW specifications by reference incorporate the standard plans and specifications for Public Works construction, special provisions, and standard drawings.

In addition, LACPW has other publications, such as the Private Contract Sanitary Sewer Procedural Manual, Guidelines for the Design of Pump Stations, etc., to ensure consistency in the design of collection systems within unincorporated County areas. The City requires that these publications also be followed in the design of sewer systems within the City. To further ensure that sewer facilities are properly designed, the City requires construction drawings to be prepared by licensed engineers.

The construction drawings are thoroughly reviewed by the City and SMDs engineers prior to approval for construction and inspection of the actual construction work. SMDs review plans to ensure that appropriate maintenance standards are integrated into the design from a maintenance standpoint only.

7.5.1 Requirements to Install Grease Removal Devices
The LACPWs legal authorities to enforce the requirements stipulated in this section are discussed in Chapter 3. The Director of Public Works has enforcement authority for industrial waste permitting per Section 20.36.040 of the LACO Code and charged the EPD with permitting and inspecting more than 1,300 food service establishments that discharge into the sanitary sewer system in the unincorporated areas and 36 contract cities within the CSMD. New or remodeled FSEs and those under new ownership must also secure a permit from the Building and Safety Division (BSD). If there is a FOG- related problem associated with an industrial waste permit, DPW will take enforcement action against the permittee, or where applicable, refer the problem to the contract city for enforcement Sewer System Management Plan
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action. The EPD requires that industrial waste generating facilities and any FSE with the potential to produce grease install a grease control device (GRD).

The LACPW does not issue permits or inspect domestic sewage disposal to the sanitary sewer system. However, the LACO Code prohibits the discharge of “any material, which may create a public nuisance, or menace to the public health or safety, or which may pollute underground or surface waters, or which may cause damage to any storm drain channel or public or private property” (Section 20.36.010). If during inspection of the sanitary sewer system LACPWs personnel determine that a FOG-related problem exists and is traceable to a domestic sewage source of such character that is not satisfactory, under the LACO Code (section 20.20.100), pretreatment could be required or the discharge required to be eliminated. Domestic waste containing FOG can lead to spills, which are public nuisances and is a violation of California Health and Safety Code Division 5, Part 3, Chapter 6, Article 2, which can also be used to impose appropriate domestic sewage discharge requirements.

The Environmental Protection Division (EPD) of the Santa Fe Springs Department of Fire-Rescue permits and inspects industrial waste discharges into local sewers within the City of Santa Fe Springs. Industrial wastewater is defined as all wastewater from any manufacturing, processing, institutional, commercial, or agricultural operation or any operation where the wastewater discharged includes significant quantities of waste of non-human origin. Industrial wastewater includes discharges of fats, oils, and greases from food processing establishments and restaurants. The EPD reviews plans to determine if facilities have adequate pretreatment systems. Clearances and permits are issued for the discharge of wastewater to the sanitary sewers, private disposal systems, or offsite disposal. The Industrial Waste Unit's goal is to ensure that facilities are designed so as to not create a nuisance, menace the public peace, health or safety, or impact the public sewerage system, soil, underground and/or surface waters.

7.5.2 Design Standards for Grease Removal Devices
FSEs are required to size, design and construct grease traps and interceptors according to the LACO Plumbing Code. Additionally, they are required to be approved, installed, and operated in a manner to control discharges of FOG into the sanitary sewer system and to ensure that the facilities do not create nuisances, menaces to the public peace, health or safety hazards, or adverse impacts to the public sewer system, soil, underground, and/or surface waters.

The Industrial Waste online page on the County’s website provides standard drawings for grease pretreatment devices: https://cleanla.lacounty.gov/industrial-waste/#ObtainingClearance LACO TITLE 20, Sections 20.32.330 and 20.32.340, as adopted by the City, requires that the design of new mainline sewers and pumping plants, respectively, comply with Part 3 of Chapter 20.32 of LACO TITLE 20. Section 20.32.350 of LACO TITLE 20 requires that the design of new house laterals also conform to the requirements of Part 3, Chapter 20.32, of LACO TITLE 20. In accordance with LACO TITLE 20, Section 20.32.580, the construction of a collection sewer system is required to conform to the requirements prescribed by Division 2 of LACO TITLE 20, Standard Specifications for Public Works Construction ("Green Book"), and Special Provisions and Standard Plans, all on file in the Sewer System Management Plan
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Director of Public Works'/City Engineer's office. The inspection of new mainline sewers and pumping plants to ensure proper construction is covered under Section 20.30.590 of LACO TITLE 20 and regulated under the CMCs.

7.5.3 Maintenance Requirements
The IWDP Conditions and Limitations have a minimum maintenance frequency condition and a requirement to maintain the GRD in proper working order. During inspections, inspectors physically examine the GRD. If a grease interceptor (GI) is used, FSEs are required to open and inspect it. If issues are identified, they are documented, and a job order is created. The FSE signs off on the order and receives a receipt. If cleaning records are not provided, or if the GI cannot be accessed, the FSE must clean it.

Permit conditions require:
• GIs to be cleaned at least once every three months
• FSEs with grease traps are required to perform daily maintenance The cleaning schedule for identified FOG-prone sewer segments is performed by the LACPW for the City. The methods used by LACPW staff are described in the County’s SSMP.

7.5.4 Best Management Practices Requirements

7.5.5 The Pretreatment Guidelines for Restaurants and Food Service Operations provide guidelines and best management practices for selecting and installing pretreatment devices. These guidelines outline the installation requirements for grease interceptors and offer a list of alternative pretreatment devices that can be used in lieu of a grease interceptor.

During inspections, inspectors verify whether best management practices are being followed, such as maintaining proper documentation, using adequate devices, and employing appropriate disposal methods. In incorporated areas, inspectors distribute flyers outlining the dos and don’ts of fog management and request that these flyers be displayed at workstations for workers to see.

The City requires that all sewers be designed in accordance with LACPW standards.

LACPW has standard plans and specifications for construction of sanitary sewers and appurtenances to ensure that sewer lines and connections are properly designed and constructed. LACPW specifications by reference incorporate the standard plans and specifications for Public Works construction, special provisions, and standard drawings.

In addition, LACPW has other publications, such as the Private Contract Sanitary Sewer Procedural Manual, Guidelines for the Design of Pump Stations, etc., to ensure consistency in the design of collection systems within unincorporated County areas. The City requires that these publications also be followed in the design of sewer systems within the City. To further ensure that sewer facilities are properly designed, the City requires construction drawings to be prepared by licensed engineers.

The construction drawings are thoroughly reviewed by the City and SMDs engineers prior to approval for construction and inspection of the actual construction work. SMDs review Sewer System Management Plan
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plans to ensure that appropriate maintenance standards are integrated into the design from a maintenance standpoint only.

7.5.6 Record Keeping and Reporting Requirements
As a condition of the Industrial Waste Permit, FSEs must record the maintenance of grease trap/interceptors on a maintenance log report. The log records date of the service performed, types of services performed, and person/company providing service.

Additionally, for any liquid or solid industrial wastes transported from the site, FSEs must obtain and keep copies of receipts for grease trap/interceptor maintenance and pumping for at least 180 days.

The maintenance log report and receipts shall be made available to LACPW and the City (if applicable) upon request.

The Environmental Protection Division (EPD) of the Santa Fe Springs Department of Fire-Rescue permits and inspects industrial waste discharges into local sewers within the City of Santa Fe Springs. Industrial wastewater is defined as all wastewater from any manufacturing, processing, institutional, commercial, or agricultural operation or any operation where the wastewater discharged includes significant quantities of waste of non-human origin. Industrial wastewater includes discharges of fats, oils, and greases from food processing establishments and restaurants. The EPD of Santa Fe Springs reviews plans to determine if facilities have adequate pretreatment systems. Clearances and permits are issued for the discharge of wastewater to the sanitary sewers, private disposal systems, or offsite disposal. The Industrial Waste Unit's goal is to ensure that facilities are designed so as to not create a nuisance, menace the public peace, health or safety, or impact the public sewerage system, soil, underground and/or surface waters.

7.5.7 Procedures
The LACPW implements the following procedure to identify and manage sections of the system impacted by FOG blockages:
• Identification: Sections impacted by FOG blockages are identified through regular inspections conducted by cleaning crews, CCTV inspections, and reports of spills.
• Investigation: Once identified, these sections are thoroughly investigated to assess the extent of the blockages and determine the appropriate actions needed to address them.
• Maintenance: Based on the investigation findings, a periodic cleaning schedule is defined and implemented for each affected section to ensure ongoing maintenance and prevent future blockages.

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7.6 Inspection and Enforcement Program

7.6.1 Authority to Inspect Grease Producing Facilities
As discussed in Chapter 3 of this document, Section 20.36.400 of the LACO Code provides legal authority to inspect FOG-producing facilities, prohibiting the discharge of substances that may obstruct or require frequent maintenance of the sewer system.

The source control inspection process follows standard workflow, including researching plans, preparing for the inspection, reviewing operations, and requesting GRD maintenance documentation. Inspectors may ask questions about waste oil management, changes in operations that affect the permit, and maintenance frequency. They also check for compliance with Best Management Practices such as ensuring BMP posters are visible in the kitchen. Inspectors document their findings and enter data into the HMS database.

When SMD encounters FOG issues in the collection system, whether from spills CCTV inspections, or sewer cleaning, the source of the problem is evaluated as either residential, commercial, or both. For residential spills, SMD may notify residents door-to-door, providing information on proper grease disposal practices. For recurring issues, the affected area is placed on a preventive maintenance schedule.

In the case of commercial spills, the incident is referred to EPD for investigation. EPD checks GRD maintenance and requires corrective actions when needed. If an FSE without a GRD is responsible for a spill, EPD mandates the installation of a GRD. If a GRD-equipped FSE causes a spill, more frequent maintenance may be required. All investigations are documented in the HMS database, and results are communicated to SMD as relevant.

Chapter 97, Section 97.0 adopts by reference the Los Angeles County Code (LACC), Title 20, Division 2, entitled "Sanitary Sewers and Industrial Waste." LACC, Title 20, Division 2 requires that any business that generates, handles, and/or disposes of industrial wastewater must obtain an industrial waste disposal permit. Inspection of industrial waste dischargers is conducted at least once every three years. Industrial waste permits are issued annually. There are currently 326 facilities holding industrial waste discharge permits in the City.

7.6.2 Authority to Enforce
The enforcement process for violations varies based on location. In unincorporated areas, inspectors issue a Notice of Violation or Order to Comply with a set deadline. Follow-up inspections verify compliance, and unresolved issues may be escalated to supervisors. In rare instances, compliance issues are referred to headquarters, possibly resulting in legal action with the District Attorney. In CSMD cities, violations are handled similarly, but escalation may involve the City’s Code Enforcement and, if necessary, the City Attorney.

7.6.3 Resource Plan to Inspect and Enforce
The EPD has sufficient inspection and enforcement staffing to achieve an annual FSE inspection cycle and follow up on requirements and violations identified. LACPW’s current funding allows for increases in permit and other services charges if necessary to hire additional staff.

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LACO TITLE 20, Section 20.24.090, gives the Director of Public Works/ City Engineer the legal authority to inspect mainline sewers, sewage pumping plants, interceptors, etc., as often as deemed necessary, to ascertain whether such facilities are maintained and operated in accordance with the provisions of Division 2 of LACO TITLE 20.

Under Section 20.24.100 of LACO TITLE 20, the Director of Public Works/ City Engineer is empowered to enforce all the requirements prescribed in Division 2, Sanitary Sewers and Industrial Waste, and in accordance with Section 20.24.110, may delegate this authority. LACO TITLE 20, Section 20.24.160, allows criminal penalties for any violations.

LACO TITLE 20, LACO TITLE 28, standard plans, specifications, and other material cited in this chapter are filed at the Director of Public Works'/City Engineer's office.

7.7 Maintenance Program to Address FOG Issues
As described in Section 4, FOG prone sections of LACPWs collection system, referred to as “hot spots,” are identified during routine maintenance operations and investigation of stoppages and spills. These portions of the system found to have persistent FOG problems are put on monthly, quarterly, or semi-annual periodic cleaning schedule, depending on the magnitude of the problem. Furthermore, segments of the collection system with persistent FOG problems are referred to the EPD for additional investigation and enforcement actions.

7.8 Implementation of Source Control Measures to Address FOG Issues

7.8.1 Summary of Source Control Measures
Pretreatment devices are used to remove grease from sewage to prevent the accumulation of FOG that can lead to blockages. LACPW provides pretreatment guidelines to FSEs, offering guidance on how to adequately select, size, and install a pretreatment device based on the amount of grease produced. The maintenance of these devices is outlined in the IWDP to ensure proper operation and functionality. Under the IWDP, LACPW or City may require upgrades to grease interceptors if maintenance is inadequate or if the interceptor is too small to handle the waste stream.

7.8.2 Summary of Source Control Program Enforcement
The EPD conducts routine inspections of FSEs and inspects new establishments.

Investigations are also performed when spills occur. When SMD receives complaints and determines that FOG may have caused a spill or has the potential to cause a spill (e.g., grease accumulation), they reach out to the EPD for further investigation. Upon investigation, the EPD may make adjustments to the permit and treatment requirements to prevent such incidents and/or place the impacted area under periodic maintenance as described in Section 4.2.7. Under the Industrial Waste Discharge Permit (IWDP), LACPW or City may modify the permit and its conditions and limitations as necessary to ensure proper waste disposal.

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8 System Evaluation, Capacity Assurance and
Capital Improvements
The LACPW has implemented procedures for system evaluation, capacity assurance, investment prioritization, and capital improvement planning. This section documents the procedures and activities for:
• Routine evaluation and assessment of system conditions; • Capacity assessment and design criteria;
• Prioritization of corrective actions; and
• Capital improvement planning.

8.1 System Evaluation and Condition Assessment

8.1.1 Best Practices and New Technology
LACPW uses CCTV as the primary tool for condition assessment of pipelines which is in accordance with industry standards for small diameter pipelines. Use of CCTV is the industry best practice for sewer pipeline condition assessment given the pipe size range (8-inch to 36-inch) the County owns and operates.

8.1.2 Amount of System Condition Assessment
Under the Condition Assessment Program (CAP), SMD plans to perform CCTV inspections at a rate of approximately 500 miles of sewer infrastructure each year starting in 2025. The complete cycle is scheduled to last a total of approximately 10 years, with the period between inspections dependent upon age and results from the last inspection.

Newer pipe segments found to be in good condition in the prior inspection will have a low priority in the next inspection cycle. SMD inspects all manholes twice a year.

8.1.3 Inspection and Condition Assessment Prioritization Historically, LACPWs CAP prioritized condition assessment projects based on jurisdiction/cities with ordering based on spill rate. The assessment prioritized sewer lines with the most potential for repair needs based on maintenance history, past overflow records, sewer line locations, and age. Based on the reissued General Order LACPW will incorporate additional factors into condition assessment prioritization. These include areas that:
• Hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deficiencies; • Are located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas; • Are within the vicinity of receiving water with a bacterial-related impairment on the most current Clean Water Act section 303(d) List;
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The LACPW plans to develop and implement an approach to incorporate these factors into condition assessment prioritization by May 2027.

8.1.4 Inspection Methods
The LACPW uses CCTV inspection as the primary means for collecting visual observations of system conditions. This CCTV inspection program digitally records the condition of the pipe interior from manhole to manhole using a robotic camera tethered to a camera van.

While the video is being captured, a National Association of Sewer Service Companies (NASSCO) Pipeline Assessment and Certification Program (PACP) certified crew member views and logs events such as defects and observations using the standardized NASSCO PACP observation codes. With GraniteNet, digital video inspections files are transferred via cloud enabling access to anyone with credentials and password access using a laptop or mobile device.

In addition to CCTV inspection, visual inspection is conducted on sewer facilities during sewer system maintenance activities. In the past, a field crew would document visual observations and system issues on a form to trigger follow up inspections and repair actions. Once the Cityworks is implemented, field crews can provide these observations electronically using mobile devices for immediate communication to SMD Superintendents and Supervisors to trigger follow-on actions to address issues.

8.1.5 Utilizing Observations for Condition Assessment
The LACPW utilizes the NASSCO rating system to identify defects and observations using PACP observation codes. The City plans to continue using the NASSCO PACP condition rating for sewer pipelines and is planning to incorporate the MACP for manhole condition assessments. The LACPW prioritizes repairs of critical structural defects. These include NASSCO PACP Structural Grade 5 defects with potential for soil migration and undermining of pipe bedding leading to pipe movement and having potential for accelerated deterioration (i.e., pipe collapse, broken void visible, broken soil visible, hole void visible, hole soil visible, missing wall, and severe offsets impeding flow). These types of defects also have potential for leakage. Other less severe NASSCO PACP Structural Grade 5 and NASSCO PACP Structural Grade 4 defects are not prone to leakage due to collimation and sealing of the defects with sedimentation and biological growth.

Throughout Los Angeles County, historical rivers and creeks have been concrete-lined or replaced with storm drainage piping. LACPW is not aware of any locations in the CSMD service area where there is potential for subsurface leakage reaching water of the State.

The LACPW also performs visual inspections weekly at pump stations to verify the pumps are performing well, are properly maintained, and are in compliance with standards. If issues are identified, they are addressed via a corrective maintenance work order or elevated to be included in a project.

8.1.6 Inspection and Assessment Recordkeeping
The LACPW documents and recordkeeping of system evaluation and condition assessment inspections and activities have historically been maintained using WinCan Sewer System Management Plan
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software with videos stored on LACPW servers. LACPW recently transitioned to using GraniteNet, a cloud-based CCTV software, which will enable access to CCTV data and videos to anyone with password access and credentials from mobile devices or laptops connected to the internet.

In the past, when field crews conduct visual inspections during maintenance activities, system deficiencies requiring action were recorded as footnotes on forms for replacements, repairs, and issue identification. Once the Cityworks is implemented, field crews can use mobile devices to document these issues in the Cityworks Maintenance Management System to better manage and keep record of findings and address issues.

Assessing Assets Vulnerable to Climate Change
The District’s service area has sections of the system that are susceptible to climate change impacts from flooding, landslides, wildfires, and power disruptions that may cause service disruptions. LACPW plans to develop and implement procedures to identify and address system assets vulnerable to direct and indirect impacts of climate change by November 2027, including but not limited to:
• Sea level rise
• Flooding and/or erosion due to increased storm volumes, frequency, and/or intensity
• Wildfires
• Increased power disruptions
LACPW has an overarching Emergency Response Plan for addressing large-scale emergency events. These procedures provide comprehensive guidelines for personnel to effectively respond to various emergency situations including communication directives, preparatory assignments, and specific actions for different types of emergencies.

Specific Emergency Procedures related to climate change include:
• Earthquake Response Procedures
• Fire Response Procedures
• Storm Response Procedures
• Electrical Power and Telecommunication Outage
• Tsunami (Large Wave) and High Tide Procedures
• Sewage Leakage and Overflows
• Air Pollution Emergency Response Procedures
• Land Movement and Rockslide Response

8.2 Capacity Assessment and Design Criteria

8.2.1 Gravity Facilities
The City is responsible for confirming that newly constructed pipelines are constructed with adequate hydraulic capacity. A study is required for each development to analyze the Sewer System Management Plan
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capacity of the existing system and will set forth mitigation requirements for developers to ensure adequate capacity sizing of proposed sewer lines to accommodate the current design and future base, peak, and wet weather flows.

CSMD member cities are responsible for capacity assurance within their jurisdictional boundaries.

A preliminary assessment determines whether a sewer area study is required, based on zoning and acreage to estimate the load. If the estimated load exceeds thresholds, a sewer area study is triggered. Sewer load calculations are lot-based, determined using parcel size and zoning type. A standard measure, such as cubic feet per second (cfs) per acre, is used, with flow rates varying by zoning type. This methodology results in sewer lines are designed to handle the specific load for each parcel. Increased densification due to new zoning or development to full capacity may necessitate resizing existing sewer pipes.

For all new projects impacting the capacity of the public sewer system, the LACPW requires the submission of a sewer area study. The capacity assessment assumes an ideal system with no illegal connections and uses a design criterion of 1/2 full pipe capacity as adequate for lines smaller than 15-inch in diameter, and 3/4 full pipe for lines 15-inch and greater. Reports are submitted and reviewed through a plan check process.

The sewer area study procedure and support materials for the unincorporated areas of Los Angeles County can be found on the Land Development Division website:
• https://pw.lacounty.gov/ldd/lddservices/sewerAreaStudy/sewerAreaStudy.shtml The City is responsible for ensuring that the public sewer infrastructure is correctly designed, adequately sized, and easily maintained. LACPW provides a supporting role in reviewing all proposed sewer plans for new developments in the City to ensure that they conform to LACPWs design standards and to ensure that requirements for acceptability for maintenance are met.

The Director of Public Works/City Engineer or hired qualified private company provides thorough review of all sewer plans for proposed development projects in the City to ensure that (1) they are properly designed with sufficient capacity for current and future base, peak, and wet-weather flow demands; and (2) any impact of proposed project on existing sewer system is mitigated prior to being approved by the Director of Public Works/City Engineer. During construction, the projects are continuously inspected by the Director of Public Works/City Engineer or hired construction inspectors to ensure that sewer facilities are constructed in accordance with the approved plans and specifications.

8.2.2 Pressure Facilities
Pump stations within the City and LACPW are designed for full buildout and include redundancy in controls and pumping systems. If developers seek to connect additional tracts, they must hire an engineer to evaluate the pump station’s capacity needs. Flow studies are conducted on a case-by-case basis through the permitting process. Sewer line flow measurements are performed to assess the capacity of lines suspected of being surcharged. These measurements are straightforward for established sewer systems, though more remote systems require additional permissions for access.

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8.2.3 Infiltration and Inflow
The assessment of increased infiltration and inflow (I/I) is conducted in collaboration with LACSD. LACSD performs studies to identify sources of I/I into their system, which may include LACPWs collection systems, potentially triggering an assessment of LACPW’s system. Mitigation strategies include sealing manholes and sewer lining, LACPW with LACSD providing the sealant and lining materials. Additionally, LACSD and LACPW develop a list of manholes affected by I/I. LACSD typically requests that manholes be sealed, and peepholes corked. Sampling and analysis are performed as needed.

8.2.4 Erosive Forces in Canyons and Streams
The LACPW mitigates erosive forces for pipelines crossing or near rivers and streams by requiring these pipelines to be concrete encased. The methods of encasement are defined in LACPW’s Design Standards Manual.

8.2.5 Design Flow and Weather Events
The system is designed according to LACPWs Design Standards to accommodate dry weather peak flow conditions and design storm and wet weather events. Approximately 91 percent of pipelines in CSMD system are 8-inch vitrified clay pipes and approximately 8 percent are 10-inch to 15-inch diameter. The City has approximately 78 percent of pipes that are 8-inch vitrified clay pipes and approximately 22 percent are 9-inch to 18-inch diameter. These pipelines collect flows from small sewer catchment areas and convey the flows to the nearest LACSD trunk sewers for conveyance to an LACSD treatment plant for treatment and disposal.

8.2.6 Capacity Assessment Data
When performing sewer capacity studies within the City’s boundary, developers can obtain reference data for the development of sewer studies and capacity assessments directly from the City. LACPWs Land Development Division (LDD) can assist upon request from the City.

When performing sewer capacity studies within the unincorporated areas of Los Angeles County, developers can obtain reference data for the development of sewer studies and capacity assessments on LDD’s website. The website provides guidance on the approval process, links to information such as as-builts and sewer locators, and examples of required documents. If contractors need additional information, they may reach out to LDD directly to request any additional materials.

The LDD collects, maintains, and archives all sewer studies and flow data performed, and can provide this information upon request. Additionally, LDD has access to and can provide information as needed from sewer pipeline condition assessments, system inspections, spill history, and other available data used to assess system deficiencies and identify necessary system repairs and rehabilitation.

8.2.7 Capacity Enhancement Plan
The Sewer Collection System Capacity Enhancement Program is a combined effort between the City and LACPW. LACPWs Capacity Enhancement Plan focuses on Sewer System Management Plan
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managing infiltration and inflow (I/I) by requiring proper system design through plan checks, careful inspection during construction, and the use of appropriate pipe materials.

After installation, multiple strategies are employed to identify and eliminate I/I sources where feasible. Detection strategies include visual inspections, CCTV, and smoke and dye testing.
• If the sources are due to illicit connections such as sump pumps, roof drainage, surface water diversion into a manhole, etc., applicable laws are enforced to eliminate them.
• Significant structural issues like collapses, breaks, holes, or severe offsets are corrected through repair, replacement, or lining.
• Maintenance issues such as grease accumulation and debris are addressed through regular sewer line cleaning, and flow measurements are used to assess the capacity of sewer lines suspected of surcharging.

8.3 Prioritization of Corrective Actions
LACPW prioritizes corrective action based on:
• Likelihood of failure which is determined from findings of condition assessment (e.g., prioritizing NASSCO PACP rating, 4 and 5) and;
• Consequence of failure (e.g., proximity to water body, railroad, road type, and easement)
• Areas with multiple priority segments to factor in areas to be repaired at a time Based on the condition grading and observed defects, LACPW prioritizes sewer segments for remediation. NASSCO PACP Structural Grade 5 defects are significant structural deficiencies. Pipe segments with these defects are placed on a repair list with the highest priority focused on pipes with NASSCO PACP Structural Grade 5 defects prone to accelerated deterioration. Sewer repairs are also prioritized based on maintenance history, past overflow records, sewer line locations, and age as they contribute to the likelihood and severity of spills.

8.4 Capital Improvement Plan
Responsibility for capital improvements varies based on the type of improvement required.

For new sewer installations, collection systems owned by the Cities receive funding from the City. New connections and capacity-related improvements in unincorporated areas are funded and constructed by the developers, including construction contracting (refer to Section 8.2). The County provides oversight throughout the design and construction of the capacity related improvements, including review and acceptance during permitting, design reviews, and construction. The Design Division is responsible for developing the design criteria for CIP projects, and Project Management Division III manages the development, design and construction. The Land Development Division manages the County Improvement Projects in unincorporated areas, including tracking budget, scope, and schedule.

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The City manages their own CIP schedule, tracking budget, scope, design, and construction of new connections and capacity-related improvements within their boundary.

For rehabilitation and repair, the Districts manage and funds projects for both City systems and unincorporated areas. The Districts focuses on lining and emergency point repairs for damaged pipes to maintain operations and reduce the risk of sewer spills.

Most repairs are delivered through on-call contracts, including work on gravity mains, force mains, pump stations, and treatment plants. The Accumulative Capital Outlay Program (ACO) and special zones fund the repair and maintenance of SMD facilities.

8.4.1 Accumulative Capital Outlay Program
The Accumulative Capital Outlay (ACO) Program fund was established in 1987 as a mechanism to pay for sewer pipe replacements, relief sewer construction, and maintenance improvements to sewage pumping stations. The objectives of the fund are to establish a charge to be collected from each parcel of real property in the CSMD and utilize these monies for sewer line repair and rehabilitation projects (emergency or scheduled).

Additionally, some deteriorated lines are discovered during preventive maintenance of our sewer lines. These lines are either immediately repaired by force account, using emergency contractors, or added to the list of future ACO projects. Table 8-1 lists the contracts under the ACO program as of May 5, 2025.

All sewer pipe segments within the District’s service areas found to have significant structural deficiencies will continue to be repaired or rehabilitated under the ACO program.

Table 8-1: ACO Program Contract List
Projects Name Amount Start Date End Date
Fountain Springs Pump Station 1,214,199 Sept, 2026 Sept, 2028 San Dimas Pump Station 1,214,199 January, 2026 April, 2027 On-Call As-Needed Contract 62,202,057 Est. July 2025 Est. July 2030

8.4.2 Joint Coordination and Interagency Coordination
The majority of collection system improvements are managed by Sewer Maintenance Division staff using resources from on-call contracts for planning, design, and construction.

In some cases, projects are managed by PMD III. In either case, coordination between operation and maintenance staff, County engineering staff, consultants and contractors occur throughout the planning, design and construction phases of project delivery. Project delivery incorporates coordination meetings and milestone deliverable reviews by all stakeholders.

Early in the project delivery process, impacted agencies and entities are identified to initiate communication and permitting to streamline project delivery. This includes Sewer System Management Plan
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communication and coordination with CSMD Cities if the work is being performed on their collection system. Another primary impacted agency is LACSD, since there are numerous connections between LACPWs collection systems and LACSD trunk sewers. LACPW also coordinate with the City of Los Angeles and Las Virgenes when necessary, when working in areas where their systems connect to LACPWs systems. Other impacted entities can include Army Corps of Engineers, Department of Fish and Wildlife, railroads, schools, neighboring cities, or CSMD member cities. Collaboration helps align project planning, and resource allocation for engineering, design, and construction. Regular communication, data sharing, and joint meetings support the coordination of timelines, permitting, and infrastructure improvements while reducing conflicts across jurisdictions.

All coordination of stakeholders and community engagement is managed by LDD staff. 9 Monitoring, Measurement and Program
Modifications

9.1 Maintenance of Information to Prioritize SSMP Activities Relevant information for prioritization of SSMP activities is collected in an array of information systems, databases, and spreadsheets.
• WinCan and GraniteNet are used to video and log events from CCTV inspection.

WinCan is the legacy repository. LACPW recently implemented GraniteNet and will be using GraniteNet for all future inspections.
• Historically, LACPW documented maintenance activities in the field using paper forms and work orders and later entered into Maximo. LACPW is transitioning from Maximo to Cityworks for management of maintenance activities. The implementation of Cityworks will streamline data collection and improve asset management efficiency.
• FOG inspection activities are recorded on paper and stored in the HMS database. • Spill data is stored in the State Water Resources Control Board’s CIWQS database and SMD internal PowerBI database. Productivity reports documenting and summarizing the work performed per City can be generated by PowerBI. • Previous audits findings are documented in an Audit Progress Tracker updated by SMD staff.

Table 9-1: Information Systems Relevant to SSMP Implementation and Monitoring System Description of Primary Functions Related SSMP Activities Maximo Maintenance management system
for managing maintenance
activities. Field crew activities are
recorded in various forms and
stored in the MMS. LACPW is
transitioning to Cityworks
• Managing and recording work
orders and maintenance activities
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Table 9-1: Information Systems Relevant to SSMP Implementation and Monitoring System Description of Primary Functions Related SSMP Activities Cityworks Maintenance management system
to schedule and track maintenance,
condition assessment and FOG
activities
• Used to plan, schedule, and track
work orders and activities for
maintenance
• Recording CCTV videos and
condition assessment findings
• Managing FOG source control
inspections
GIS Database Asset database of record, including
asset attribute information such as
material type, diameter. Represents
asset physical location spatially
• Creating and maintaining maps of
sewer features and related
infrastructure
CADD Database Database of as-built plans of the
city’s facilities
• Storing and managing as-built
plans and system data
Productivity Report (Power BI) Maintains record of all spills that occur in the system. Display spill
trends and analysis
• Generating spill analysis reports
and figures
• Analyzing and displaying spill
trends
• Documenting and summarizing the
work performed per City
CCTV Log (database) Videos and log CCTV events,
serving as the repository for
historical CCTV inspection data
• Recording and maintaining CCTV
inspection data
Community Profiles (Power BI) city profiles with detailed information on population, manholes, pipes,
pump stations, and properties
• Records detailed city profiles that
summarize the infrastructure within
each city
• Generating service area overview
and breakdown
Supervisory Control and Data
Acquisition (SCADA) system
Tracks pumping plants operating,
alarm, and instrumentation data
• Monitoring real-time performance of
pumping plants to trigger
maintenance action
• Collecting and storing pump station
data
HMS Database Maintain records of all sites and
locations under the FOG program.

Tracks permit, inspection,
investigations, and records source
control data
• Documenting past inspections and
investigations
• Records permit, and investigation
and inspection findings
• Creates notices for FSEs and
inspections schedules
Microsoft Office Used to manage various collection
system programs as an electronic
database. Currently stores the
schedule for FOG program
activities, transitioning to Cityworks.
• Managing schedules and data for
FOG program activities
Audit Progress Tracker Spreadsheet listing past audit
findings used to document
corrective actions, task leads,
deadlines, and progress.
• Document audit findings and
corrective actions
• Tracking implementation to address
audit findings
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9.2 Monitoring of Implementation and Effectiveness of the SSMP
The City and LACPW monitor the implementation and effectiveness of the SSMP through coordination of SMD staff and collection supervisors. The effectiveness of the program is primarily monitored and tracked by overall sewer overflow performance such as amount of sewer spills, spill response time, and reduction of repeated spills.

Monthly meetings between SMD Superintendents and Supervisors focus on discussing safety procedures, operational and personnel issues, and the status of spills. Additionally, productivity reports on Power BI are reviewed to track progress in meeting inspection and maintenance targets, which are set and monitored by the superintendents.

Collection supervisors meet bi-weekly to go over status and tracking of maintenance activities. These meetings serve as a forum to facilitate communication between SMD Management and SMD Superintendents and Supervisors.

9.3 Program Audits
Every three years, LACPW performs an internal audit of the SSMP and the SSMP program implementation. Every three years, the City will perform their own internal audit of the SSMP and the SSMP program implementation. The various LACPW and City’s divisions and positions responsible for SSMP implementation, as identified in Table 2-2 and 2-2b, are involved in the audit. Each element of the SSMP is reviewed for effectiveness towards reducing the frequency and/or mitigating the impacts of spills and for compliance with the General Order requirements. Corrective actions to address identified deficiencies are prioritized, scheduled and incorporated into division plans.

9.4 Assessment of Preventative Maintenance Program
LACPW assesses the success of its Preventative Maintenance Programs by monitoring spill trends and spill events to identify improvements in their operation. By keeping track of sewer blockages and overflow, LACPW can respond with the appropriate corrective measure and program adjustments.

9.5 Identification and Illustration of Spill trends
Data acquisition, analysis, and management of sewer spills is supported by a dynamic information management system. Spill data is visualized in SMD’s PowerBI database which allows for the identification and tracking of spill trends. PowerBI can generate spill analysis reports and figures, illustrating these trends and providing the metrics needed to identify spill trends and evaluate the overall success of the SSMP program.

This system enables LACPW to review spill performance based on frequency (seasonal variations, year-over-year comparisons), location (known problem areas, system characteristics such as pipe material and installation timeline), and volume (totals reaching surface waters, average volumes, and changes over time, which can indicate the effectiveness of response times).

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9.6 Approach to Program Modifications and Plan Updates
The City and LACPW update the SSMP every six years. The update consists of:
• Reviewing the existing SSMP language and updating any outdated information.

This includes updates to staff positions, names and organizational lines of authority that have changed, changes to system characteristics such as basin areas, etc. • Incorporation of the adopted and implemented recommendations from previous SSMP program audits.

Upon completion of the six-year SSMP update, the SSMP is provided to the Board of Supervisors by LACPW and to the City Council by City with a request for approval. Upon acceptance by the Board for LACPW SSMP update and City Council for the City’s SSMP update, the SSMP is uploaded to the State Water Board CIWQS database and certified.

SMD also posts the SSMP on the LACPW webpage and City also posts their SSMP on City’s webpage.

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10 SSMP Program Audits
LACPW and City audit the SSMP and program implementation to identify actions for improving how it manages, operates, and maintains the collection system. This process identifies the tasks and actions that are required to meet SSMP goals and defines and prioritizes them. Cities are responsible for either performing their own SSMP development and audits on their collection systems or requesting support from CSMD to complete their audit through a City Service Request.

10.1 Schedule of Program Audits and Updates
LACPW and City perform an internal audit of its SSMP every three years in accordance with General Order requirements. Every six years, LACPW and City update and recertify the SSMP. Table 10-1 shows the anticipated schedule for SSMP audits and updates for the next six years.

While the various unincorporated areas have different audit and update cycles, LACPW completes one SSMP audit report covering all collection systems in unincorporated County areas according to the Group 1 schedule. The audit and SSMP update prepared for Group 1 are utilized for all other collection systems in unincorporated County areas.

LACPW provide operation and maintenance services for the City’s sewer facilities; therefore, some components of the City’s audit and SSMP may be similar to LACPW’s audit and SSMP update prepared in group 1.

Table 10-1: SSMP Audit and Update Schedule
Collection System Group Audit Due Audit Due Update Due
Unincorporated County Area CSMD South/County
Sanitation District CS
1 11/2/2027 11/2/2030 5/2/2031
Unincorporated County Area CSMD-NW/County
Sanitation District CS
2 2/2/2028 2/2/2031 8/2/2031
Malibu Mesa Zone of the CSMD CS 3 11/2/2028 11/2/2031 5/2/2032 Unincorporated County Area CSMD North/County
Sanitation District CS
3 11/2/2028 11/2/2031 5/2/2032
Unincorporated County Area CSMD/Las Virgenes
Tapia CS
3 11/2/2028 11/2/2031 5/2/2032
Unincorporated County Area Marina/Aneta Zone of
the CSMD/City Hyperion CS
3 11/2/2028 11/2/2031 5/2/2032
Trancas Zone of the CSMD CS 3 11/2/2028 11/2/2031 5/2/2032 Unincorporated County Area Lake Hughes Zone of
the CSMD CS
4 2/2/2029 2/2/2032 8/2/2032
Unincorporated County Area CSMD South/County
Sanitation District CS
4 2/2/2029 2/2/2032 8/2/2032
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Collection System Group Audit Due Audit Due Update Due
SANTA FE SPRINGS, 4SSO10430 2 2/2/2028 2/2/2031 8/2/2031

10.2 SSMP Audit Process
The City’s Director of Public Works and SMD Division Manager assemble division staff and field crew personnel to perform an internal audit in accordance with the General Order requirements for Sewer System Management Plan Audits. Over the course of approximately three months, the audit team, including representatives from the divisions responsible for each SSMP section, conducts a series of in-person meetings to evaluate the effectiveness of each SSMP Part and Sub-part, identify any deficiencies, and make recommendations for improvements and updates. This process involves reviewing the program documentation in the Sewer System Management Plan, assessing current procedures and practices employed by staff, and discussing potential program modifications to enhance program effectiveness.

10.3 SSMP Audit Report
The findings from the SSMP audit are documented in an audit report. The audit report includes the following elements:
• Audit findings and recommended corrective actions;
• A statement that sewer system operators’ input on the audit findings has been considered; and
• A proposed schedule to address identified deficiencies Once the audit report is complete, a quality check review of the audit report is performed, with a focus on consistency and completeness. The final audit report is reviewed by the CSMD and City’s LRO before final acceptance. Audit reports and related materials are maintained in a hard copy and an electronic document tracking and management system.

Copies of the SSMP will be maintained in the SMD’s Alhambra Headquarters Office and all SMD Maintenance Yards and posted in the LACPWs internet site. A copy of the City’s SSMP will be maintained by the City’s Director of Public Works at 11710 East Telegraph Road, Santa Fe Springs, CA 90670 and posted on City’s webpage. The document shall also be made readily available to State Water Resources Control Board or Regional Water Quality Control Board representatives upon request, to all CMSD cities, and to the operators of any collection system or treatment facility downstream of the LACPW’s system.

10.4 Audit Implementation and Tracking of Results
The SSMP program audit recommended corrective actions are incorporated into the CIP development and budgeting process to provide the necessary resources to implement audit corrective actions and recommendations. Through that process, implementation progress is measured and reported on an ongoing basis to ensure timely completion of corrective actions. Deficiencies in meeting the schedule are identified or anticipated and mitigation measures developed and implemented to manage completion of the corrective Sewer System Management Plan
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actions from the audit. Each subsequent audit update begins with a review of the previous audit to determine if the corrective action remains relevant and, if so, to reiterate the program deficiency and recommended corrective action in the current SSMP audit report.

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11 Communication Program
LACPW employs a variety of means for communicating with the public and contract agencies on the development, implementation and update of the SSMP. The following sections describe LACPWs procedures for:
• Communicating with the public for spills and discharges resulting in closures of public areas, or that enter a source of drinking water. • Communicating with the public on the development, implementation, and update of its SSMP, including opportunities for public input to Plan implementation and updates.
• Owners/operators of systems that connect into the Enrollee’s system, including tributary systems, for system operation, maintenance, and capital improvementrelated activities.

11.1 Procedures to Communicate with Public for Spills and Discharges
LACPW’s procedures for communication with the public for spills and discharges are included in the Spill Emergency Response Plan in Appendix F. Chapter 3 of these procedures provides instructions for communicating with the public when spills result in closure of public areas or enter a source of drinking water.

Within 15 minutes of receiving confirmation that a spill with the potential to reach a storm drain or public waterway has occurred, LACPWs Field Crew must contact Los Angeles County Department of Public Health through LACPWs Operator. The Department of Public Health will post and remove signage for waterways and beach closures as required and will not remove the signs until the effects of the spill have been mitigated. A public press release will be made of the temporary closure due to a spill.

11.2 Procedures for General Communication with Public on SSMP
LACPW provides operation and maintenance services for the City’s collection system. The City also benefits from the educational and informational materials that LACPW provide to their service areas. The City provides the following information to the public on their webpage:
https://www.santafesprings.gov/departments/public_works/public_works_sewer_mainten ance.php
• Current SSMP
• LACPW website
• LACPW Help line for sewer related issues
• Director of Public Works phone number and email address for inquiries Sewer System Management Plan
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LACPW provides the public and residents in its service areas with educational and informational materials related to the sewer collection system and the sewer maintenance services the County provides. LACPW relies heavily on SMD’s webpage on the LACPW’s webpage to provide the public with ample information regarding the SSMP and SSMP program implementation: https://dpw.lacounty.gov/smd/smd/index.cfm The following information is publicly accessible on the LACPWs webpage:
• Current SSMP
• SSMP Audit Report
• Interactive sewer mapping provides the public with a means to find the sewer map and sewer pipeline servicing their property
• Annual performance reports
• Condition assessment reports
• FOG best management practices
• Homeowner responsibilities
• Outreach Brochures (in multiple languages)
• Answers to frequently asked questions (in multiple languages) • LACPW’s webpage provides a “Contact Us” link providing the public with a phone number for inquiries, an 800 number for emergencies and a mailing address for written inquiries.
• To report urgent problems, LACPW’s webpage provides an emergency contact link:
o https://pw.lacounty.gov/Contact/#emergencyInfo
The public can provide feedback on the SSMP and the performance of the Districts using the online survey located on the LACPWs Webpage:
• https://ladpw.org/general/survey/index.cfm?pid=ISBQICAK

11.3 Procedures to Communicate with Connecting Systems
and Contract Agencies
LACPW is in constant communication with entities that are connected to the system for operations, maintenance, and spill response related activities including the City of Los Angeles, LACSD, and member cities. For all agencies, SMD communicates with the agency when capital improvement-related activities will impact each other's system. Email broadcasts are sent to member cities to provide updates and communicate deadlines such as audit due dates. The City of Los Angeles also exchange emails with LACPW monthly for billing and flow metering. LACPW maintains constant communication with LACSD, ensuring that at least one of the Districts’ staff serves as the main point of contact.

Additionally, SMD staff also will communicate directly with District staff when necessary for coordination.

Sewer System Management Plan
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Appendix A1 - Governing Board Approval
Sewer System Management Plan
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Appendix A2 – State Water Resources Control
Board - General Order for Sanitary Sewer
Systems
Sewer System Management Plan
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Appendix A3 – Asset Summary Per Collection
System
Sewer System Management Plan
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Appendix B1 – List of Staff Responsible for
Implementing Specific Elements of the SSMP
Sewer System Management Plan
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Appendix B2 – City and Sewer Maintenance
Division Staff Contact Sheet
Sewer System Management Plan
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Appendix C – Not Used
Reserved for future attachments associated with SSMP Element 3 – Legal Authorities.

Sewer System Management Plan
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Appendix D – Field Operations Yard and Pump
Station Map
Sewer System Management Plan
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Appendix E – Not Used
Reserved for future attachments associated with SSMP Element 5 – Design and Performance Provisions.

Sewer System Management Plan
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Appendix F – Spill Emergency Response Plan
Sewer System Management Plan
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Appendix G – IDWP Conditions and Limitations
Sewer System Management Plan
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Appendix H – Not Used
Reserved for future attachments associated with SSMP Element 8 – System Evaluation, Capacity Assurance and Capital Improvements.

Sewer System Management Plan
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Appendix I – Not Used
Reserved for future attachments associated with SSMP Element 9 – Monitoring, Measurement and Program Modifications.

Sewer System Management Plan
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Appendix J – Not Used
Reserved for future attachments associated with SSMP Element 10 – Internal Audits.

Sewer System Management Plan
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Appendix K – Not Used
Reserved for future attachments associated with SSMP Element 11 – Communication Program.

Appendix A1 - Governing Board Approval
Appendix A2 – State Water Resources Control
Board - General Order for Sanitary Sewer
Systems
1 STATE WATER RESOURCES CONTROL BOARD
1001 I Street, Sacramento, California 95814
ORDER WQ 2022-0103-DWQ

STATEWIDE WASTE DISCHARGE REQUIREMENTS

GENERAL ORDER FOR SANITARY SEWER SYSTEMS
This Order was adopted by the State Water Resources Control Board on December 6, 2022.

This Order shall become effective 180 days after the Adoption Date of this General Order, on June 5, 2023.

The Enrollee shall comply with the requirements of this Order upon the Effective Date of this General Order.

This General Order does not convey any property rights of any sort or any exclusive privileges.

The requirements prescribed herein do not authorize the commission of any act causing injury to persons or property, protect the Enrollee from liability under federal, state, or local laws, nor create a vested right for the Enrollee to continue the discharge of waste.

CERTIFICATION
I, Jeanine Townsend, Clerk to the Board, do hereby certify that this Order with all attachments is a full, true, and correct copy of the Order adopted by the State Water Board on December 6, 2022.

AYE: Chair E. Joaquin Esquivel
Vice Chair Dorene D’Adamo
Board Member Sean Maguire
Board Member Laurel Firestone
Board Member Nichole Morgan
NAY: None
ABSENT: None
ABSTAIN: None
for
Jeanine Townsend
Clerk to the Board

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
2 Table of Contents

1. Introduction .................................................................................................................... 4

2. Regulatory Coverage and Application Requirements .................................................... 5

2.1. Requirements for Continuation of Existing Regulatory Coverage ....................... 5

2.2. Requirements for New Regulatory Coverage...................................................... 5

2.3. Regulatory Coverage Transfer............................................................................ 7

3. Findings ......................................................................................................................... 7

3.1. Legal Authorities ................................................................................................. 7

3.2. General ............................................................................................................. 11

3.3. Water Quality Control Plans, Policies and Resolutions ..................................... 14

3.4. California Environmental Quality Act................................................................. 16

3.5. State Water Board Funding Assistance for Compliance with Water Board Water Quality Orders ................................................................................................... 16

3.6. Notification to Interested Parties ....................................................................... 17

4. Prohibitions .................................................................................................................. 17

4.1 Discharge of Sewage from a Sanitary Sewer System....................................... 17

4.2. Discharge of Sewage to Waters of the State..................................................... 17

4.3. Discharge of Sewage Creating a Nuisance....................................................... 18

5. Specifications............................................................................................................... 18

5.1. Designation of a Legally Responsible Official ................................................... 18

5.2. Sewer System Management Plan Development and Implementation............... 18

5.3. Certification of Sewer System Management Plan and Plan Updates................ 19

5.4. Sewer System Management Plan Audits .......................................................... 19

5.5. Six-Year Sewer System Management Plan Update.......................................... 21

5.6. System Resilience............................................................................................. 22

5.7. Allocation of Resources .................................................................................... 22

5.8. Designation of Data Submitters......................................................................... 22

5.9. Reporting Certification....................................................................................... 22

5.10. System Capacity ............................................................................................... 23

5.11. System Performance Analysis .......................................................................... 23

5.12. Spill Emergency Response Plan and Remedial Actions ................................... 23

5.13. Notification, Monitoring, Reporting and Recordkeeping Requirements ............. 24

5.14. Electronic Sanitary Sewer System Service Area Boundary Map....................... 26

5.15. Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems ................................................................................... 26

5.16. Voluntary Notification of Spills from Privately-Owned Laterals and/or Systems to the California Office of Emergency Services ..................................................... 27

5.17. Unintended Failure to Report ............................................................................ 27

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
3 5.18. Duty to Report to Water Boards ........................................................................ 27

5.19. Operation and Maintenance............................................................................... 27

6. Provisions .................................................................................................................... 27

6.1. Enforcement Provisions .................................................................................... 27

6.2. Other Regional Water Board Orders ................................................................. 30

6.3. Sewer System Management Plan Availability ................................................... 31

6.4. Entry and Inspection ......................................................................................... 31 Table of Attachments
Attachment A – Definitions .....................................................................................................A-1 Attachment B – Application for Enrollment .............................................................................B-1 Attachment C - Notice of Termination.....................................................................................C-1 Attachment D – Sewer System Management Plan – Required Elements ..............................D-1 Attachment E1 – Notification, Monitoring, Reporting and Recordkeeping Requirements .....E1-1 Attachment E2 – Summary of Notification, Monitoring and Reporting Requirements...........E2-1 Attachment F – Regional Water Quality Control Board Contact Information ..........................F-1

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
4 1. INTRODUCTION
This General Order regulates sanitary sewer systems designed to convey sewage. For the purpose of this Order, a sanitary sewer system includes, but is not limited to, pipes, valves, pump stations, manholes, siphons, wet wells, diversion structures and/or other pertinent infrastructure, upstream of a wastewater treatment plant headworks. A sanitary sewer system includes:
• Laterals owned and/or operated by the Enrollee;
• Satellite sewer systems; and/or
• Temporary conveyance and storage facilities, including but not limited to temporary piping, vaults, construction trenches, wet wells, impoundments, tanks and diversion structures.

Sewage is untreated or partially treated domestic, municipal, commercial and/or industrial waste (including sewage sludge), and any mixture of these wastes with inflow or infiltration of stormwater or groundwater, conveyed in a sanitary sewer system.

Sewage contains high levels of suspended solids, non-digested organic waste, pathogenic bacteria, viruses, toxic pollutants, nutrients, oxygen-demanding organic compounds, oils, grease, pharmaceuticals, and other harmful pollutants.

For the purpose of this General Order, a spill is a discharge of sewage from any portion of a sanitary sewer system due to a sanitary sewer system overflow, operational failure, and/or infrastructure failure. Sewage and its associated wastewater spilled from a sanitary sewer system may threaten public health, beneficial uses of waters of the State, and the environment.

This General Order serves as statewide waste discharge requirements and supersedes the previous State Water Resources Control Board (State Water Board) Order 2006-0003-DWQ and amendments thereafter. All sections and attachments of this General Order are enforceable by the State Water Board and Regional Water Quality Control Boards (Regional Water Boards). Through this General Order, the State Water Board requires an Enrollee to:
• Comply with federal and state prohibitions of discharge of sewage to waters of the State, including federal waters of the United States;
• Comply with specifications, and notification, monitoring, reporting and recordkeeping requirements in this General Order that implement the federal Clean Water Act, the California Water Code (Water Code), water quality control plans (including Regional Water Board Basin Plans) and policies;
• Proactively operate and maintain resilient sanitary sewer systems to prevent spills; • Eliminate discharges of sewage to waters of the State through effective implementation of a Sewer System Management Plan;
• Monitor, track, and analyze spills for ongoing system-specific performance improvements; and
• Report noncompliance with this General Order per reporting requirements.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
5 An Enrollee is a public, private, or other non-governmental entity that has obtained approval for regulatory coverage under this General Order, including:
• A state agency, municipality, special district, or other public entity that owns and/or operates one or more sanitary sewer systems:
o greater than one (1) mile in length (each individual sanitary sewer system); o one (1) mile or less in length where the State Water Board or a Regional Water Board requires regulatory coverage under this Order; or • A federal agency, private company, or other non-governmental entity that owns and/or operates a sanitary sewer system of any size where the State Water Board or a Regional Water Board requires regulatory coverage under this Order in response to a history of spills, proximity to surface water, or other factors supporting regulatory coverage.

For the purpose of this Order, a sanitary sewer system includes only systems owned and/or operated by the Enrollee.

2. REGULATORY COVERAGE AND APPLICATION REQUIREMENTS

2.1. Requirements for Continuation of Existing Regulatory Coverage To continue regulatory coverage from previous Order 2006-0003-DWQ under this General Order, within the 60-days-prior-to the Effective Date of this General Order, the Legally Responsible Official of an existing Enrollee shall electronically certify the Continuation of Existing Regulatory Coverage form in the online California Integrated Water Quality System (CIWQS) Sanitary Sewer System Database. The Legally Responsible Official will receive an automated CIWQS-issued Notice of Applicability email, confirming continuation of regulatory coverage under this General Order. All regulatory coverage under previous Order 2006-0003-DWQ will cease on the Effective Date of this Order.

An Enrollee continuing existing regulatory coverage is not required to submit a new application package or pay an application fee for enrollment under this General Order.

The annual fee due date for continued regulatory coverage from previous Order 2006-0003-DWQ to this General Order remains unchanged.

A previous Enrollee of Order 2006-0003-DWQ that fails to certify the Continuation of Existing Regulatory Coverage form in the online CIWQS database by the Effective Date of this Order is considered a New Applicant, and will not have regulatory coverage for its sanitary sewer system(s) until:
• A new application package for system(s) enrollment is submitted per section 2.2 (Requirements for New Regulatory Coverage) below; and
• The new application package is approved per section 2.2.2 (Approval of Application Package (For New Applicants Only)).

2.2. Requirements for New Regulatory Coverage
No later than 60 days prior to commencing and/or assuming operation and maintenance responsibilities of a sanitary sewer system, a duly authorized representative that

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
6 maintains legal authority over the public or private sanitary sewer system is required to enroll under this General Order by submitting a complete application package as specified below and as provided in Attachment B (Application for Enrollment Form) of this General Order.

Unless required by a Regional Water Board, a public agency that owns a combined sewer system subject to the Combined Sewer Overflow Control Policy (33 U.S. Code § 1342(q)), is not required to enroll, under this Order, the portions of its sanitary sewer system(s) that collects combined sanitary wastewater and stormwater.

2.2.1. Application Package Requirements
The Application for Enrollment package for new applicants must include the following items:
• Application for Enrollment Form. The form in Attachment B of this General Order must be completed, signed, and certified by a Legally Responsible Official, in accordance with section 5.1 (Designation of a Legally Responsible Official) of this General Order. If an electronic Application for Enrollment form is available at the time of application, a new applicant shall submit its application form electronically; and
• Application Fee. A fee payable to the “State Water Resources Control Board” in accordance with the Fee Schedule in the California Code of Regulations, Title 23, section 2200, or subsequent fee regulations updates.

The application fee for this General Order is based on the sanitary sewer system’s threat to water quality and complexity designations of category 2C or 3C, which is assigned based on the population served by the system. The current Fee Schedule for sanitary sewer systems is listed under subdivision (a)(2) at the following website:

Fee Schedule (https://www.waterboards.ca.gov/resources/fees/water_quality/).

2.2.2. Approval of Application Package (For New Applicants Only) The Deputy Director of the State Water Board, Division of Water Quality (Deputy Director) will consider approval of each complete Application for Enrollment package.

The Deputy Director will issue a Notice of Applicability letter which serves as approved regulatory coverage for the new Enrollee.

If the submitted application package is not complete in accordance with section 2.2.1 (Application Package Requirements) of this General Order, the Deputy Director will send a response letter to the applicant outlining the application deficiencies. The applicant will have 60 days from the date of the response letter to correct the application deficiencies and submit the identified items necessary to complete the application package to the State Water Board.

2.2.3. Electronic Reporting Account for New Enrollee
Within 30 days after the date of the Approval of Complete Application Package for System Enrollment, a duly authorized representative for the Enrollee shall obtain a CIWQS Sanitary Sewer System Database user account by clicking the “User Registration” button and following the directions on the CIWQS Login Page

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7 (https://ciwqs.waterboards.ca.gov). If additional assistance is needed to establish an online CIWQS user account, contact State Water Board staff by email at [email protected]. The online user account will provide the Enrollee secure access to the online CIWQS database for electronic reporting.

2.3. Regulatory Coverage Transfer
Regulatory coverage under this General Order is not transferable to any person or party except after an existing Enrollee submits a written request for a regulatory coverage transfer to the Deputy Director, at least 60 days in advance of any proposed system ownership transfer. The written request must include a written agreement between the existing Enrollee and the new Enrollee containing:
• Acknowledgement that the transfer of ownership is solely of an existing system with an existing waste discharge identification (WDID) number; • The specific ownership transfer date in which the responsibility and regulatory coverage transfer between the existing Enrollee and the new Enrollee becomes effective; and
• Acknowledgement that the existing Enrollee is liable for violations occurring up to the ownership transfer date and that the new Enrollee is liable for violations occurring on and after the ownership transfer date.

The Deputy Director will consider approval of the written request. If approved, the Deputy Director will issue a Notice of Applicability letter which serves as an approved transfer of regulatory coverage to the new Enrollee.

3. FINDINGS

3.1. Legal Authorities

3.1.1. Federal and State Regulatory Authority
The objective of the Clean Water Act is to restore and maintain the chemical, physical, and biological integrity of the waters of the United States (33 U.S.C. 1251). The Water Code authorizes the State Water Board to implement the Clean Water Act in the State and to protect the quality of all waters of the State (Water Code sections 13000 and 13160).

3.1.2. Discharge of Sewage
A discharge of untreated or partially treated sewage is a discharge of waste as defined in Water Code section 13050(d) that could affect the quality of waters of the State and is subject to regulation by waste discharge requirements issued pursuant to Water Code section 13263 and Chapter 9, Division 3, Title 23 of the California Code of Regulations.

A discharge of sewage may pollute and alter the quality of the waters of the State to a degree that unreasonably affects the beneficial uses of the receiving water body or facilities that serve those beneficial uses (Water Code section 13050(l)(1)).

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8 3.1.3 Water Boards Authority to Require Technical Reports, Monitoring, and Reporting Water Code sections 13267 and 13383 authorize the Regional Water Boards and the State Water Board to establish monitoring, inspection, entry, reporting, and recordkeeping requirements. Water Code section 13267(b), authorizes the Regional Water Boards to “require any person who has discharged, discharges, or is suspected of having discharged or discharging, or who proposes to discharge waste within its region… or is suspected of having discharged or discharging, or who proposes to discharge, waste outside of its region that could affect the quality of water within its region shall furnish, under penalty of perjury, technical or monitoring reports which the regional board requires…In requiring those reports, the regional board shall provide the person with a written explanation with regard to the need for the reports and shall identify the evidence that supports requiring that person to provide the reports.” Water Code section 13267(f) authorizes the State Water Board to require this information if it consults with the Regional Water Boards and determines that it will not duplicate the efforts of the Regional Water Boards. The State Water Board has consulted with the Regional Water Boards and made this determination.

The technical and monitoring reports required by this General Order and Attachment E (Notification, Monitoring, Reporting and Recordkeeping Requirements) are necessary to evaluate and ensure compliance with this General Order. The effort to develop required technical reports will vary depending on the system size and complexity and the needs of the specific technical report. The burden and cost of these reports are reasonable and consistent with the interest of the state in protecting water quality, which is the primary purpose of requiring the reports.

Water Code section 13383(a) authorizes the Water Boards to “establish monitoring, inspection, entry, reporting, and recordkeeping requirements… for any person who discharges, or proposes to discharge, to navigable waters, any person who introduces pollutants into a publicly owned treatment works, any person who owns or operates, or proposes to own or operate, a publicly owned treatment works or other treatment works treating domestic sewage, or any person who uses or disposes, or proposes to use or dispose, of sewage sludge.” Section 13383(b) continues, “the state board or the regional boards may require any person subject to this section to establish and maintain monitoring equipment or methods, including, where appropriate, biological monitoring methods, sample effluent as prescribed, and provide other information as may be reasonably required.”
Reporting of spills from privately owned sewer laterals and systems pursuant to section

5.15 (Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems) of this General Order is authorized by Water Code section 13225(c) and encouraged by the State Water Board, wherein a local agency may investigate and report on any technical factors involved in water quality control provided the burden including costs of such reports bears a reasonable relationship to the need for the report and the benefits to be obtained therefrom. The burden of reporting private spills under section 5.15 (Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems) is minimal and is outweighed by the benefit of providing Regional Water Boards an opportunity to respond to these spills

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9 when an Enrollee, which in many cases has a contractual relationship with the owner of the private system, has knowledge of the spills.

3.1.4. Water Board Authority to Prescribe General Waste Discharge Requirements Water Code section 13263(i) provides that the State Water Board may prescribe general waste discharge requirements for a category of discharges if the State Water Board finds or determines that:
• The discharges are produced by the same or similar operations; • The discharges involve the same or similar types of waste; • The discharges require the same or similar treatment standards; and • The discharges are more appropriately regulated under general waste discharge requirements than individual waste discharge requirements.

Since 2006, the State Water Board has been regulating over 1,100 publicly owned sanitary sewer systems (See section 3.1.5 (Previous Statewide General Waste Discharge Requirements) of this General Order). California also has a large unknown number of unregulated privately owned sanitary sewer systems. All waste conveyed in publicly owned and privately owned sanitary sewer systems (as defined in this General Order) is comprised of untreated or partially treated domestic waste and/or industrial waste. Generally, sanitary sewer systems are designed and operated to convey waste by gravity or under pressure; system-specific design elements and system-specific operations do not change the common nature of the waste, the common threat to public health, or the common impacts on water quality. Spills of waste from a sanitary sewer system prior to reaching the ultimate downstream treatment facility are unauthorized and enforceable by the State Water Board and/or a Regional Water Board. Therefore, spills from sanitary sewer systems are more appropriately regulated under general waste discharge requirements.

As specified in Water Code sections 13263(a) and 13241, the implementation of requirements set forth in this Order is for the reasonable protection of past, present, and probable future beneficial uses of water and the prevention of nuisance. The requirements implement the water quality control plans (Basin Plans) for each Regional Water Board and take into account the environmental characteristics of sewer service areas and hydrographic units within the state. Additionally, the State Water Board has considered water quality conditions that could reasonably be achieved through the coordinated control of all factors that affect water quality, costs associated with compliance with these requirements, the need for developing housing within California, and the need to protect sources of drinking water and other water supplies.

3.1.5. Previous Statewide General Waste Discharge Requirements On May 2, 2006, the State Water Board adopted Order 2006-0003-DWQ serving as Waste Discharge Requirements pursuant to Article 4, Chapter 4, Division 7 of the Water Code (commencing with section 13260) for inadvertent discharges to waters of the State. Order 2006-0003-DWQ prohibited discharges of untreated or partially treated sewage. Order 2006-0003-DWQ also required system-specific management, operation, and maintenance of publicly owned sewer systems greater than one mile in length.

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10 To decrease the impacts on human health and the environment caused by sewage spills, the previous Order required enrollees to develop a rehabilitation and replacement plan that identifies system deficiencies and prioritizes short-term and long-term rehabilitation actions. The previous Order also required enrollees to:

1. Maintain information that can be used to establish and prioritize appropriate Sewer System Management Plan activities; and

2. Implement a proactive approach to reduce spills.

The previous Order required Sewer System Management Plan elements for “the proper and efficient management, operation, and maintenance of sanitary sewer systems, while taking into consideration risk management.”
On July 30, 2013, the State Water Board amended General Order 2006-0003-DWQ with Order WQ 2013-0058-EXEC, Amending Monitoring and Reporting Program for Statewide General Waste Discharge Requirements for Sanitary Sewer Systems.

Many enrollees of Order 2006-0003-DWQ have already implemented proactive measures to reduce sewage spills. Other enrollees, however, still need technical assistance and funding to improve sanitary sewer system operation and maintenance for the reduction of sewage spills.

3.1.6. Existing Memorandum of Agreement with California Water Environment Association
The California Water Environment Association is a nonprofit organization dedicated to providing water industry certifications, training, and networking opportunities. The Association’s Technical Certification Program provides accredited sanitary sewer system operator certification for collection system operators and maintenance workers.

On February 10, 2016, the State Water Board entered into a collaborative agreement with the Association titled Memorandum of Agreement Between the California State Water Resources Control Board and the California Water Environment Association - Training Regarding Requirements Set Forth in Statewide General Waste Discharge Requirements for Sanitary Sewer Systems. The Memorandum sets forth collaborative training necessary for regulated sanitary sewer system personnel to operate and maintain a well operating system and ensure full compliance with statewide sewer system regulations.

On March 15, 2018, the State Water Board and the California Water Environment Association amended the existing Memorandum of Agreement to include collaborative outreach and expand training needs associated with further updates to Water Board regulations for sanitary sewer systems. The State Water Board encourages further Agreement updates as necessary to support improved sewer system operations and the professionalism of collection system operators.

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11 3.2. General

3.2.1. Waters of the State
Waters of the State include any surface water or groundwater, including saline waters, within the boundaries of the state as defined in Water Code section 13050(e), and are inclusive of waters of the United States.

3.2.2. Sanitary Sewer System Spill Threats to Public Health and Beneficial Uses Sewage contains high levels of suspended solids, pathogenic organisms, toxic pollutants, nutrients, oxygen-demanding organic compounds, oil and grease and other pollutants. Sewage spills may cause a public nuisance, particularly when sewage is discharged to areas with high public exposure such as streets and surface waters used for drinking, irrigation, fishing, recreation, or other public consumption or contact uses.

More specifically, sanitary sewer spills may:
• Adversely affect aquatic life and/or threaten water quality when reaching receiving waters;
• Inadvertently release trash, including plastics;
• Impair the recreational use and aesthetic enjoyment of surface waters by polluting surface water or groundwater;
• Threaten public health through direct public exposure to bacteria, viruses, intestinal parasites, and other microorganisms that can cause serious illness such as gastroenteritis, hepatitis, cryptosporidiosis, and giardiasis; • Negatively impact ecological receptors and biota within surface waters; and • Cause nuisance including odors, closure of beaches and recreational areas, and property damage.

Sanitary sewer system spills may pollute receiving waters and threaten beneficial uses of surface water and groundwater. Potentially threatened beneficial uses include, but are not limited to the following (with associated acronym representations as included in statewide water quality control plans and Regional Water Boards’ Basin Plans):
• Municipal and Domestic Supply (MUN)
• Water Contact Recreation (REC-1) and Non-Contact Water Recreation (REC-2) • Cold Freshwater Habitat (COLD)
• Warm Freshwater Habitat (WARM)
• Native American Culture (CUL)
• Wildlife Habitat (WILD)
• Rare, Threatened, or Endangered Species (RARE)
• Spawning, Reproduction, and/or Early Development (SPWN) • Wetland Habitat (WET)
• Agricultural Supply (AGR)
• Estuarine Habitat (EST)

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12 • Commercial and Sport Fishing (COMM)
• Subsistence Fishing (SUB)
• Tribal Tradition and Culture (CUL)
• Tribal Subsistence Fishing (T-SUB)
• Aquaculture (AQUA)
• Marine Habitat (MAR)
• Preservation of Biological Habitats of Special Significance (BIOL) • Migration of Aquatic Organisms (MIGR)
• Shellfish Harvesting (SHELL)
• Industrial Process Supply (PROC)
• Industrial Service Supply (IND)
• Hydropower Generation (POW)
• Navigation (NAV)
• Flood Peak Attenuation/Flood Water Storage (FLD)
• Water Quality Enhancement (WQE)
• Fresh Water Replenishment (FRSH)
• Groundwater Recharge (GWR)
• Inland Saline Water Habitat (SAL)

3.2.3. Proactive Sanitary Sewer System Management to Eliminate Spill Causes Finding 3 of the previous Order, 2006-0003-DWQ, states: “Sanitary sewer systems experience periodic failures resulting in discharges that may affect waters of the state.

There are many factors (including factors related to geology, design, construction methods and materials, age of the system, population growth, and system operation and maintenance), which affect the likelihood of an SSO [sanitary sewer overflow].

A proactive approach that requires Enrollees to ensure a system-wide operation, maintenance, and management plan is in place will reduce the number and frequency of SSOs within the state. This approach will in turn decrease the risk to human health and the environment caused by SSOs.”
Many spills are preventable through proactive attention on sanitary sewer system management using the best practices and technologies available to address major causes of spills, including but not limited to:
• Blockages from sources including but not limited to:
o Fats, oils and grease;
o Tree roots;
o Rags, wipes and other paper, cloth and plastic products; and o Sediment and debris.
• Sewer system damage and exceedance of sewer system hydraulic capacity from identified system-specific environmental, and climate-change impacts, including but not limited to:

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13 o Sea level rise impacts including flooding, coastal erosion, seawater intrusion, tidal inundation and submerged lands;
o Increased surface water flows due to higher intensity rain events; o Flooding;
o Wildfires and wildfire induced impacts;
o Earthquake induced damage;
o Landslides; and
o Subsidence.
• Infrastructure deficiencies and failures, including but not limited to:
o Pump station mechanical failures;
o System age;
o Construction material failures;
o Manhole cover failures;
o Structural failures; and
o Lack of proper operation and maintenance.
• Insufficient system capacity (temporary or sustained), due to factors including but not limited to:
o Excessive and/or increased storm or groundwater inflow/infiltration; o Insufficient capacity due to population increase and/or new connections from industrial, commercial and other system users; and
o Stormwater capture projects utilizing a sanitary sewer system to convey stormwater to treatment facilities for reuse.
• Community impacts, including but not limited to:
o Power outages;
o Vandalism; and
o Contractor-caused or other third party-caused damages.

3.2.4. Underground Sanitary Sewer System Leakage
Portions of some sanitary sewer systems may leak, causing underground exfiltration (exiting) of sewage from the system. Exfiltrated sewage that remains in the underground infrastructure trench and/or the soil matrix, and that does not discharge into waters of the State (surface water or groundwater) may not threaten beneficial uses.

Underground exfiltrated sewage may threaten beneficial uses if discharged to waters of the State. Exfiltrated sewage that discharges to groundwater may impact beneficial uses of groundwater and pollute groundwater supply. Additionally, if in close proximity, exfiltrated sewage may enter into a compromised underground drainage conveyance system that discharges into a water of the United States, or into groundwater that is hydrologically connected to (feeds into) a water of the United States, thus potentially causing: (1) a Clean Water Act violation, (2) threat and impact to beneficial uses, and/or (3) surface water pollution.

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14 3.2.5. Proactive Sanitary Sewer System Management to Reduce Inflow and Infiltration Excessive inflow (stormwater entering) and infiltration (groundwater seepage entering) to sanitary sewer systems is preventable through proactive sewer system management using the best practices and technologies available. The efficiency of the downstream wastewater treatment processes is dependent on the performance of the sanitary sewer system. When the structural integrity of a sanitary sewer system deteriorates, high volumes of inflow and infiltration can enter the sewer system. High levels of inflow and infiltration increase the hydraulic load on the downstream treatment plant, which can reduce treatment efficiency, lead to bypassing a portion of the treatment process, cause illegal discharge of partially treated effluent, or in extreme situations make biological treatment facilities inoperable (e.g., wash out the biological organisms that treat the waste).

3.3. Water Quality Control Plans, Policies and Resolutions The nine Regional Water Boards have adopted region-specific water quality control plans (commonly referred to as Basin Plans) that designate beneficial uses, establish water quality objectives, and contain implementation programs and policies to achieve those objectives. The State Water Board has adopted statewide water quality control plans, policies and resolutions establishing statewide water quality objectives, implementation programs and initiatives.

3.3.1. State Water Board Antidegradation Policy
On October 28, 1968, the State Water Board adopted Resolution 68-16, titled Statement of Policy with Respect to Maintaining High Quality of Waters in California, which incorporates the federal antidegradation policy. Resolution 68-16 requires that existing water quality be maintained unless degradation is justified based on specific findings.

The continued prohibition of sewage discharges from sanitary sewer systems into waters of the State aligns with Resolution 68-16. A sewage discharge from sanitary sewers to waters of the State is prohibited by this Order. Therefore, this Order does not allow degradation of waters of the State. In addition, this Order: (1) further expands the existing prohibition of sewage discharges to include waters of the State, in addition to waters of the United States as provided in previous Order 2006-0003-DWQ, and (2) enhances the ability for Water Board enforcement of violations of the established prohibitions.

3.3.2. State Water Board Sources of Drinking Water Policy On May 19,1988, the State Water Board adopted Resolution 88-63 (amended on February 1, 2006), titled Sources of Drinking Water, establishing state policy that all waters of the State, with certain exceptions, are suitable or potentially suitable for municipal or domestic supply.

3.3.3. State Water Board Cost of Compliance Resolution
On September 24, 2013, the State Water Board adopted Resolution 2013-0029, titled Directing Actions in Response to Efforts by Stakeholders on Reducing Costs of

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15 Compliance While Maintaining Water Quality Protection. Through this resolution, the State Water Board committed to continued stakeholder engagement in identifying and implementing measures to reduce costs of compliance with regulatory orders while maintaining water quality protection and improving regulatory program outcomes.

3.3.4. State Water Board Human Right to Water Resolution On February 16, 2016, the State Water Board adopted Resolution 2016-0010, titled Adopting the Human Right to Water as a Core Value and Directing its Implementation in Water Board Programs and Activities, addressing the human right to water as a core value and directing Water Board programs to implement requirements to support safe drinking water for all Californians.

On November 16, 2021, the State Water Board adopted Resolution 2021-0050 titled Condemning Racism, Xenophobia, Bigotry, and Racial Injustice, and Strengthening Commitment to Racial Equity, Diversity, Inclusion, Access, and Anti-racism. Among other actions, through Resolution 2021-0050, the State Water Board, in summary as corresponding to this General Order, reaffirms its commitment to its Human Right to Water resolution, upholding that every human being in California deserves safe, clean, affordable, and accessible water for human consumption, cooking, and sanitation purposes. Resolution 2021-0050 provides the State Water Board commitment to:
• Protect public health and beneficial uses of waterbodies in all communities, including communities disproportionately burdened by wastes discharge of waste to land and surface water;
• Restore impaired surface waterbodies and degraded aquifers; and • Promote multi-benefit water quality projects.

Through Resolution 2021-0050, the State Water Board also commits to expanding implementation of its Climate Change Resolution to address the disproportionate effects of extreme hydrologic conditions and sea-level rise on Black, Indigenous, and people of color communities, prioritizing:
• The right to safe, clean, affordable, and accessible drinking water and sanitation; • Sustainable management and protection of local groundwater resources; • Healthy watersheds; and
• Access to surface waterbodies that support subsistence fishing.

On June 7, 2022, the State Water Board adopted a Resolution, titled Authorizing the Executive Director or Designee to Enter into One or More Multi-Year Contracts Up to a Combined Sum of $4,000,000 for a Statewide Wastewater Needs Assessment, supporting the equitable access to sanitation for all Californians and implementation of Resolutions 2016-0010 and 2021-0050.

This General Order supports the State Water Board priority in collecting a comprehensive set of data for California’s wastewater systems, including sanitary sewer systems. Data reported per the requirements of this Order will be used with data from other Water Boards’ programs, to further develop criteria and create a statewide risk

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16 framework to prioritize critical funding and infrastructure investments for California’s most vulnerable populations, including disadvantaged or severely disadvantaged communities with inadequate or failing sanitation systems and threatened access to healthy drinking water supplies.

3.3.5. State Water Board Open Data Resolution
On July 10, 2018, the State Water Board adopted Resolution 2018-0032, titled Adopting Principles of Open Data as a Core Value and Directing Programs and Activities to Implement Strategic Actions to Improve Data Accessibility and Associated Innovation, directing regulatory programs to assure all monitoring and reporting requirements support the State Water Boards’ Open Data Initiative.

3.3.6. State Water Board Response to Climate Change
On March 7, 2017, the State Water Board adopted Resolution 2017-0012, titled Comprehensive Response to Climate Change, requiring a proactive response to climate change in all California Water Board actions, with the intent to embed climate change consideration into all programs and activities.

3.4. California Environmental Quality Act
The adoption of this Order is an action to reissue general waste discharge requirements that is exempt from the California Environmental Quality Act (Public Resources Code section 21000 et seq.) because it is an action taken by a regulatory agency to assure the protection of the environment and the regulatory process involves procedures for protection of the environment (Cal. Code Regs., Title 14, section 15308). In addition, the action to adopt this Order is exempt from CEQA pursuant to Cal. Code Regs., Title 14, section 15301, to the extent that it applies to existing sanitary sewer collection systems that constitute “existing facilities” as that term is used in sections 15301 and 15302, to the extent that it results in the repair or replacement of existing systems involving negligible or no expansion of capacity.

3.5. State Water Board Funding Assistance for Compliance with Water Board Water Quality Orders
The State Water Board, Division of Financial Assistance administers the implementation of the State Water Board financial assistance programs, per Board-adopted funding policies. Among other funding areas, the Division administers loan and grant funding for the planning and construction of wastewater and water recycling facilities per funding program-specific policies and guidelines. Applicants may apply for Clean Water State Revolving Fund low-interest loan, Small Community Wastewater grant funding assistance, and other funding available at the time of application, for some of the costs associated with complying with this General Order.

Funding applicants may obtain further information regarding current funding opportunities, and Division of Financial Assistance staff contact information at the following website: Financial Assistance Funding - Grants and Loans | California State Water Resources Control Board.
(https://www.waterboards.ca.gov/water_issues/programs/grants_loans/)

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17 Section 13477.6 of the Water Code authorizes the Small Community Grant Fund.

The Small Community Grant Fund allows the State Water Board to provide grant funding assistance to small, disadvantaged communities and small severely disadvantaged communities that may not otherwise be able to afford a loan or similar financing for projects to comply with requirements of this General Order. The State Water Board also considers loan forgiveness on a disadvantaged community-specific basis.

For disadvantaged communities’ wastewater needs, the State Water Board places priority on the funding of projects that address:
• Public health;
• Violations of waste discharge requirements and National Pollutant Discharge Elimination System (NPDES) permits;
• Providing sewer system service to existing septic tank owners; and • High priority public health and water quality concerns identified by a Regional Water Board.

3.6. Notification to Interested Parties
On January 31, 2022, the State Water Board notified interested parties and persons of its intent to reissue Sanitary Sewer Systems General Order 2006-0003-DWQ by issuing a draft General Order for a 60-day public comment period. State Water Board staff conducted extensive stakeholder outreach and encouraged public participation in the adoption process for this General Order. On March 15, 2022, the State Water Board held a public meeting to hear and consider oral public comments. The State Water Board considered all public comments prior to adopting this General Order.

THEREFORE, IT IS HEREBY ORDERED, that pursuant to Water Code sections 13263, 13267, and 13383 this General Order supersedes Order 2006-0003-DWQ, Order WQ 2013-0058-EXEC, and any amendments made to these Orders thereafter, except for enforcement purposes and to meet the provisions contained in Division 7 of the Water Code (commencing with section 13000) and regulations adopted thereunder, and the provisions of the Clean Water Act and regulations and guidelines adopted thereunder, the Enrollee shall comply with the requirements in this Order.

4. PROHIBITIONS

4.1 Discharge of Sewage from a Sanitary Sewer System
Any discharge from a sanitary sewer system that has the potential to discharge to surface waters of the State is prohibited unless it is promptly cleaned up and reported as required in this General Order.

4.2. Discharge of Sewage to Waters of the State
Any discharge from a sanitary sewer system, discharged directly or indirectly through a drainage conveyance system or other route, to waters of the State is prohibited.

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18 4.3. Discharge of Sewage Creating a Nuisance
Any discharge from a sanitary sewer system that creates a nuisance or condition of pollution as defined in Water Code section 13050(m) is prohibited.

5. SPECIFICATIONS

5.1. Designation of a Legally Responsible Official
The Enrollee shall designate a Legally Responsible Official that has authority to ensure the enrolled sanitary sewer system(s) complies with this Order, and is authorized to serve as a duly authorized representative. The Legally Responsible Official must have responsibility over management of the Enrollee’s entire sanitary sewer system, and must be authorized to make managerial decisions that govern the operation of the sanitary sewer system, including having the explicit or implicit duty of making major capital improvement recommendations to ensure long-term environmental compliance.

The Legally Responsible Official must have or have direct authority over individuals that:
• Possess a recognized degree or certificate related to operations and maintenance of sanitary sewer systems, and/or
• Have professional training and experience related to the management of sanitary sewer systems, demonstrated through extensive knowledge, training and experience.

For example, a sewer system superintendent or manager, an operations manager, a public utilities manager or director, or a district engineer may be designated as a Legally Responsible Official.

The Legally Responsible Official shall complete the electronic CIWQS “User Registration” form (https://ciwqs.waterboards.ca.gov/ciwqs/newUser.jsp). A Legally Responsible Official that represents multiple enrolled systems shall complete the electronic CIWQS “User Registration” form for each system.

The Enrollee shall submit any change to its Legally Responsible Official, and/or change in contact information, to the State Water Board within 30 calendar days of the change by emailing [email protected] and copying the appropriate Regional Water Board as provided in Attachment F (Regional Water Quality Control Board Contact Information) of this General Order.

5.2. Sewer System Management Plan Development and Implementation To facilitate adequate local funding and management of its sanitary sewer system(s), the Enrollee shall develop and implement an updated Sewer System Management Plan.

The scale and complexity of the Sewer System Management Plan, and specific elements of the Plan, must match the size, scale and complexity of the Enrollee’s sanitary sewer system(s). The Sewer System Management Plan must address, at minimum, the required Plan elements in Attachment D (Sewer System Management Plan – Required Elements) of this General Order. To be effective, the Sewer System Management Plan must include procedures for the management, operation, and maintenance of the sanitary sewer system(s). The procedures must: (1) incorporate the

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19 prioritization of system repairs and maintenance to proactively prevent spills, and (2) address the implementation of current standard industry practices through available equipment, technologies, and strategies.

For an existing Enrollee under Order 2006-0003-DWQ that has certified its Continuation of Existing Regulatory Coverage, per section 2.1 (Requirements for Continuation of Existing Regulatory Coverage) of this General Order:

Within six (6) months of the Adoption Date of this General Order:
• The Legally Responsible Official shall upload the Enrollee’s existing Sewer System Management Plan to the online CIWQS Sanitary Sewer System Database.

For a new Enrollee:

Within twelve (12) months of the Application for Enrollment approval date:
• The governing entity of the new Enrollee shall approve its Sewer System Management Plan; and
• The Legally Responsible Official shall certify and upload its Sewer System Management Plan to the online CIWQS Sanitary Sewer System Database.

5.3. Certification of Sewer System Management Plan and Plan Updates The Legally Responsible Official shall certify and upload its Sewer System Management Plan and all subsequent updates to the online CIWQS Sanitary Sewer System Database.

5.4. Sewer System Management Plan Audits
The Enrollee shall conduct an internal audit of its Sewer System Management Plan, and implementation of its Plan, at a minimum frequency of once every three years. The audit must be conducted for the period after the end of the Enrollee’s last required audit period. Within six months after the end of the required 3-year audit period, the Legally Responsible Official shall submit an audit report into the online CIWQS Sanitary Sewer System Database per the requirements in section 3.10 (Sewer System Management Plan Audit Reporting Requirements) of Attachment E1 of this General Order.

Audit reports submitted to the CIWQS Sanitary Sewer System Database will be viewable only to Water Boards staff.

The internal audit shall be appropriately scaled to the size of the system(s) and the number of spills. The Enrollee’s sewer system operators must be involved in completing the audit. At minimum, the audit must:
• Evaluate the implementation and effectiveness of the Enrollee’s Sewer System Management Plan in preventing spills;
• Evaluate the Enrollee’s compliance with this General Order; • Identify Sewer System Management Plan deficiencies in addressing ongoing spills and discharges to waters of the State; and

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20 • Identify necessary modifications to the Sewer System Management Plan to correct deficiencies.

The Enrollee shall submit a complete audit report that includes:
• Audit findings and recommended corrective actions;
• A statement that sewer system operators’ input on the audit findings has been considered; and
• A proposed schedule for the Enrollee to address the identified deficiencies.

A new Enrollee of this General Order (that did not have a sanitary sewer system enrolled in the previous State Water Board Order 2006-0003-DWQ) shall conduct its first internal Sewer System Management Plan audit for the time period between the date of submittal of its certified Sewer System Management Plan and the third subsequent December 31st date. The audit report must be submitted into the online CIWQS Sanitary Sewer System Database by July 1 of the following calendar year.

See the following tables for clarification:

Initial Audit Period and Audit Due Date for New Enrollees Audit Period Audit Due Date
New Enrollee
Certified Sewer System Management
Plan Submittal Date
through
the third subsequent December 31
st date
July 1
st date after
audit period
Example
Certified Sewer System Management
Plan Submittal Date of August 2, 2025
Audit Period of August 2, 2025 through
December 31, 2027
July 1, 2028

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
21 Initial Audit Period for Transition from 2-Year Audit Required in Previous Order 2006-0003-DWQ to 3-Year Audit Required in this General Order Audit Period Audit Due Date
An Enrollee
previously
regulated by Order
2006-003-DWQ
A 3-year period starting from the end of
last required 2-year Audit Period
Within six months
after end of 3-year
Audit Period
Example
Last required Audit Period start date of
August 2, 2021;
Audit Period of August 2, 2021 through
August 1, 2024
February 1, 2025
Three-Year Ongoing Audit Period
Audit Period Audit Due Date
Each Enrollee A 3-year period starting from the end of
last required Audit Period
Within six months
after end of 3-year
Audit Period

5.5. Six-Year Sewer System Management Plan Update
At a minimum, the Enrollee shall update its Sewer System Management Plan every six (6) years after the date of its last Plan Update due date. (For an Enrollee previously regulated by Order 2006-0003-DWQ, the six-year period shall commence on the due date identified in section 3.11 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this Order. The Updated Sewer System Management Plan must include:
• Elements required in Attachment D (Sewer System Management Plan – Required Elements) of this Order;
• Summary of revisions included in the Plan update based on internal audit findings; and
• Other sewer system management-related changes.

The Enrollee’s governing entity shall approve the updated Plan. The Legally Responsible Official shall upload and certify the approved updated Plan in the online CIWQS Sanitary Sewer System Database in accordance with section 3.11 (Sewer System Management Plan Reporting Requirements) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order. During the time period in between Plan updates, the Enrollee shall continuously document changes to its Sewer System Management Plan in a change log attached to the Plan.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
22 5.6. System Resilience
The Enrollee shall include and implement system-specific procedures in its Sewer System Management Plan to proactively prioritize: (1) operation and maintenance, (2) condition assessments, and (3) repair and rehabilitation, to address ongoing system resilience, as specified in Attachment D (Sewer System Management Plan – Required Elements) of this General Order.

5.7. Allocation of Resources
The Enrollee shall:
• Establish and maintain a means to manage all necessary revenues and expenditures related to the sanitary sewer system; and
• Allocate the necessary resources to its sewer system management program for:
o Compliance with this General Order,
o Full implementation of its updated Sewer System Management Plan, o System operation, maintenance, and repair, and
o Spill responses.

5.8. Designation of Data Submitters
The Legally Responsible Official may designate one or more individuals as a Data Submitter for reporting of spill data. The Legally Responsible Official shall authorize the designation of Data Submitter(s) through the online CIWQS database (https://ciwqs.waterboards.ca.gov) prior to the individuals establishing a CIWQS user account (https://ciwqs.waterboards.ca.gov/ciwqs/newUser.jsp) and entering spill data into the online CIWQS Sanitary Sewer System Database.

The Legally Responsible Official shall submit any change to its Data Submitter(s), and/or change in Data Submitter contact information, to the State Water Board within 30 calendar days of the change, by emailing [email protected] and copying the appropriate Regional Water Board as provided in Attachment F (Regional Water Quality Control Board Contact Information) of this General Order.

5.9. Reporting Certification
The Legally Responsible Official shall electronically certify, on the Enrollee’s behalf, all applications, reports, the Sewer System Management Plan(s) and corresponding updates, and other information submitted electronically into the online CIWQS Sanitary Sewer System Database, as follows:
“I certify under penalty of perjury under the laws of the State of California that the electronically submitted information was prepared under my direction or supervision.

Based on my inquiry of the person(s) directly responsible for gathering the information, to the best of my knowledge and belief, the information submitted is true, accurate, and complete, and complies with the Statewide Sanitary Sewer Systems General Order.

I am aware that there are significant penalties for submitting false information.”

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
23 Hardcopy submittals to the State Water Board must be accompanied by the above certification statement.

5.10. System Capacity
The Enrollee shall maintain the system capacity necessary to convey: (1) base flows during dry weather conditions, and (2) wet weather peak flows consistent with designated local historic storms. Design storms must take into account system-specific stormwater contributions via inflow and infiltration, and location-specific depth of groundwater and storm frequencies. The Enrollee shall implement capital improvements to provide adequate hydraulic capacity to:
• Meet or exceed the design criteria as defined in the Enrollee’s System Evaluation and Capacity Assurance element of its Sewer System Management Plan; and • Prevent system capacity-related spills, and adverse impacts to the treatment efficiency of downstream wastewater treatment facilities.

5.11. System Performance Analysis
The Enrollee shall include a running 10-year system performance analysis in its Annual Report. The analysis must include two CIWQS-generated graphs presenting the following information:

Graph 1 – Total Spill Volume per Year:

X axis: A 10-year period which includes the current calendar year and the nine previous calendar years;
Y axis: The total spill volume, per Spill Category, for each calendar year.

Graph 2 – Total Number of Spills per Year:

X axis: A 10-year period which includes the current calendar year and the nine previous calendar years;
Y axis: The total number of spills, per Spill Category, for each calendar year.

The current calendar year is the calendar year covered in the Annual Report.

The Enrollee shall generate the graphs in CIWQS, using the existing data in the online CIWQS Sanitary Sewer System Database at the following graph generation link:
(https://ciwqs.waterboards.ca.gov/ciwqs/readOnly/PublicReportSSOServlet?reportActio n=criteria&reportId=sso_operation_report).

5.12. Spill Emergency Response Plan and Remedial Actions For Existing Enrollees (with regulatory coverage under Order 2006-0003-DWQ):

Within six (6) months of the Adoption Date of this General Order, the Enrollee shall update and implement its Spill Emergency Response Plan, per Attachment D, section 6 (Spill Emergency Response Plan) of this General Order.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
24 For New Enrollees:

Within six (6) months of the Application for Enrollment approval date, the Enrollee shall develop and implement a Spill Emergency Response Plan, per Attachment D, section 6 (Spill Emergency Response Plan) of this General Order.

The Enrollee shall certify, in its Annual Report, that its Spill Emergency Response Plan is up to date.

The Spill Emergency Response Plan shall include measures to protect public health and the environment. The Enrollee shall respond to spills from its system(s) in a timely manner that minimizes water quality impacts and nuisance by:
• Immediately stopping the spill and preventing/minimizing a discharge to waters of the State;
• Intercepting sewage flows to prevent/minimize spill volume discharged into waters of the State;
• Thoroughly recovering, cleaning up and disposing of sewage and wash down water; and
• Cleaning publicly accessible areas while preventing toxic discharges to waters of the State.

5.13. Notification, Monitoring, Reporting and Recordkeeping Requirements The Enrollee shall comply with notification, monitoring, reporting, and recordkeeping requirements in Attachment E1 of this General Order.

5.13.1. Spill Categories
Individual spill notification, monitoring and reporting must be in accordance with the following spill categories:
• Category 1 Spill
A Category 1 spill is a spill of any volume of sewage from or caused by a sanitary sewer system regulated under this General Order that results in a discharge to:
o A surface water, including a surface water body that contains no flow or volume of water; or
o A drainage conveyance system that discharges to surface waters when the sewage is not fully captured and returned to the sanitary sewer system or disposed of properly.

Any spill volume not recovered from a drainage conveyance system is considered a discharge to surface water, unless the drainage conveyance system discharges to a dedicated stormwater infiltration basin or facility.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
25 A spill from an Enrollee-owned and/or operated lateral that discharges to a surface water is a Category 1 spill; the Enrollee shall report all Category 1 spills per section

3.1 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.
• Category 2 Spill
A Category 2 spill is a spill of 1,000 gallons or greater, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.

A spill of 1,000 gallons or greater that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system, is a Category 2 spill. • Category 3 Spill
A Category 3 spill is a spill of equal to or greater than 50 gallons and less than 1,000 gallons, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.

A spill of equal to or greater than 50 gallons and less than 1,000 gallons, that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 3 spill.
• Category 4 Spill
A Category 4 spill is a spill of less than 50 gallons, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.

A spill of less than 50 gallons that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 4 spill.

5.13.2. Annual Report
The Enrollee shall submit an Annual Report (previously termed as Collection System Questionnaire in Order 2006-0003-DWQ) as specified in section 3.9 (Annual Report) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.

For new Enrollees: Within 30 days of obtaining a CIWQS account, a new Enrollee shall submit its initial Annual Report, as specified in section 3.9 (Annual Report) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
26 5.14. Electronic Sanitary Sewer System Service Area Boundary Map For continuing enrollees, starting on July 1, 2025, and no later than December 31, 2025:

For new enrollees – no earlier than July 1, 2025, or within 12 months of the Application for Enrollment approval date, whichever date is later:

The Legally Responsible Official shall submit, to the State Water Board, geospatial data detailing the locations of the Enrollee’s sanitary sewer system service area boundary, per the required content and specifications in section 3.8 (Electronic Sanitary Sewer System Service Area Boundary Map) of Attachment E1 of this General Order, for each system identified by a WDID number.

An Enrollee of a disadvantaged community that may need assistance developing an electronic map to comply with this requirement, may contact State Water Board staff for assistance at [email protected].

5.15. Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems
Within 24 hours of becoming aware of a spill (as described below) from a private sewer lateral or private sanitary sewer system that is not owned/operated by the Enrollee, the Enrollee is encouraged to report the following observations to the online CIWQS Sanitary Sewer System Database at the following link:
https://ciwqs.waterboards.ca.gov:
• A spill equal or greater than 1,000 gallons that discharges (or has a potential to discharge) to a water of the State, or a drainage conveyance system that discharges to waters of the State; or
• Any volume of sewage that discharges (or has a potential to discharge) to surface waters.

In the CIWQS module, the Enrollee is encouraged to identify:
• Time of observation;
• Description of general spill location (for example, street name and cross street names);
• Estimated volume of spill;
• If known, general description of spill destination (for example, flowing into drainage channel, flowing directly into a creek, etc.); and
• If known, name of private system owner/operator.

The CIWQS database will make the name and contact information of the entity voluntarily reporting a private spill, accessible to State and Regional Water Board staff only. The CIWQS database will only make information regarding the actual spill, accessible to the public.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
27 5.16. Voluntary Notification of Spills from Privately-Owned Laterals and/or Systems to the California Office of Emergency Services
Upon observing or acquiring knowledge of any of the following from a private sewer lateral or private sanitary sewer system that is not owned/operated by the Enrollee, the Enrollee is encouraged to notify the California Office of Emergency Services (as provided by Health and Safety Code section 5410 et. seq. and Water Code section 13271), or inform the responsible party that State law requires such notification to the Office of Emergency Services by any person that causes or allows a sewage discharge to waters of the State:
• A spill equal to 1,000 gallons or more that discharges (or has a potential to discharge) to waters of the State, or a drainage conveyance system that discharges to waters of the State; or
• A spill of any volume to surface waters.

5.17. Unintended Failure to Report
If an Enrollee becomes aware that they unintentionally failed to submit relevant facts in any report required in this General Order, the Enrollee shall promptly notify Regional Water Board and State Water Board staff. Regional Water Board contact information is included in Attachment F of this Order. State Water Board staff shall be contacted by email at [email protected] for assistance in formally amending the corresponding report(s) in the online CIWQS Sanitary Sewer System Database.

5.18. Duty to Report to Water Boards
In accordance with Water Code section 13267 and/or section 13383, upon request by the State Water Board Executive Director (or designee) or a Regional Water Board Executive Officer (or designee), the Enrollee shall provide the requested information which the State or Regional Water Board deems necessary to determine compliance with this General Order.

5.19. Operation and Maintenance
To prevent discharges to the environment, the Enrollee shall maintain in good working order, and operate as designed, any facility or treatment and control system designed to contain sewage and convey it to a treatment plant.

6. PROVISIONS

6.1. Enforcement Provisions
The following enforcement provisions are based on existing federal and state regulations, laws and policies, including the federal Clean Water Act, the state Water Code and the State Water Board Enforcement Policy.

6.1.1. Enforceability of Clean Water Act and Water Code Violations Noncompliance with requirements of this General Order or discharging sewage without enrolling in this General Order constitutes a violation of the Water Code and a potential

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
28 violation of the Clean Water Act and is grounds for an enforcement action by the State Water Board or the applicable Regional Water Board. Failure to comply with the notification, monitoring, inspection, entry, reporting, and recordkeeping requirements may subject the Enrollee to administrative civil liabilities of up to $10,000 a day per violation pursuant to Water Code section 13385; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement. Discharging waste not in compliance with the requirements of this General Order or the Clean Water Act may subject the Enrollee to administrative civil liabilities up to $10,000 a day per violation and additional liability up to $10 per gallon of discharge not cleaned up after the first 1,000 gallons of discharge; up to $5,000 a day per violation pursuant to Water Code section 13350 or up to $20 per gallon of waste discharged; or referral to the Attorney General for judicial civil enforcement.

6.1.2. Monetary Penalties
The Water Code provides the State and Regional Water Boards the authority to pursue formal enforcement actions, including imposing administrative liability and civil monetary penalties, for non-compliance with the requirements of this General Order and violations of the Clean Water Act.

6.1.3. Falsifying or Failure to Report
The Water Code provides that any person failing or refusing to furnish technical or monitoring program reports, as required under this General Order, or falsifying any information provided in the technical or monitoring reports is subject to administrative liability and civil monetary penalties. Any person who knowingly fails or refuses to furnish technical or monitoring program reports or falsifies any information provided in reports required by this General Order is subject to criminal penalties.

6.1.4. Severability of General Order
The provisions of this General Order are severable; if any provision of this Order, or the application of any provision of this Order to any circumstance, is held invalid, the application of such provision to other circumstances and the remainder of this Order shall not be affected thereby.

6.1.5. Indirect Discharges
In the event that a spill enters into a drainage conveyance system, the Enrollee shall take all feasible steps to prevent discharge of sewage into waters of the State by blocking or redirecting the flow in the drainage conveyance system, removing the sewage from the drainage conveyance system, and cleaning the system in a manner that does not inadvertently impact beneficial uses of the receiving water body.

6.1.6. Water Boards’ Considerations for Discretionary Enforcement Consistent with the State Water Board Enforcement Policy, when considering Water Code section 13327 factors, the State Water Board or a Regional Water Board may consider the Enrollee’s efforts to contain, control, clean up, and mitigate spills. In assessing the factors, the State Water Board or the applicable Regional Water Board will consider:

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
29 • The Enrollee’s compliance with this General Order with a focus on compliance with reporting requirements;
• The Enrollee’s provision of adequate funding to implement the requirements of this General Order;
• The Enrollee’s compliance with providing a complete and updated Sewer System Management Plan;
• The Enrollee’s compliance with implementing its Sewer System Management Plan; • The overall effectiveness of the Enrollee’s Sewer System Management Plan with respect to:
o System management, operation, and maintenance,
o Adequate treatment facilities, sanitary sewer system facilities, and/or components with an appropriate design capacity, to reasonably prevent spills (e.g. adequately enlarging treatment or collection facilities to accommodate growth, infiltration and inflow, etc.),
o Preventive maintenance (including cleaning, root grinding, and fats, oils, and grease control) and source control measures,
o Implementation of backup equipment,
o Inflow and infiltration prevention and control,
o Appropriate sanitary sewer system capacity to prevent spills, and o The Enrollee’s responsiveness to stop and mitigate the impact of the discharge; • The Enrollee’s compliance with identifying the cause of the spill; • The Enrollee’s use of available information and observations to accurately estimate the spill volume and identify the affected or potentially affected receiving waters; • The Enrollee’s thoroughness of cleaning up sewage in drainage conveyance systems after the spill(s);
• The Enrollee’s use of water quality and biological monitoring and assessment to determine the short-term and long-term impacts to beneficial uses and the environment;
• The Enrollee’s follow up actions to improve system performance; • The Enrollee’s implementation of feasible alternatives to prevent spills, such as:
o Use of temporary storage or waste retention,
o Reduction of system inflow and infiltration,
o Collection and hauling of waste to a treatment facility, o Prevention of and/ or containment of spills due to a design storm event identified in the Enrollee’s Sewer System Management Plan,

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
30 o Implementation of available equipment, technologies, strategies, and recommended industry practices for maintaining and managing sewer systems to prevent spills, and contain and eliminate discharges to waters of the State; and • The spill duration and factors beyond the reasonable control of the Enrollee causing the event.

6.1.7. Enforcement Discretion Based on Reporting Compliance Consistent with the State Water Board Enforcement Policy, the State Water Board or a Regional Water Board may consider the Enrollee’s efforts to comply with spill reporting requirements when determining compliance with Water Code section 13267 and section 13383. When assessing Water Code section 13227 factors, the State Water Board or the applicable Regional Water Board will consider:
• The Enrollee’s diligence to comply with all reporting requirements in this General Order;
• The use of best available information for the Enrollee’s reporting of spill start date and start time in which the release of sewage from the sanitary sewer system initiated;
• The Enrollee’s reporting of spill end date, and end time to be the date and time in which the release of sewage from the sanitary sewer system was stopped; • The Enrollee’s diligence to accurately estimate and report spill volumes; • The Enrollee’s subsequent verification and/or updates to initial Draft Spill Reports in accordance with this General Order; and
• The Enrollee’s timely certification of required spill reports.

Consistent with Water Code section 13267 and section 13383, the State Water Board or a Regional Water Board may require an Enrollee to report the results of a condition assessment of a specified portion of the Enrollee’s sanitary sewer system.

6.2. Other Regional Water Board Orders
It is the intent of the State Water Board that sanitary sewer systems be regulated in a manner consistent with federal and state regulations. This Order will not be interpreted or applied:
• In a manner inconsistent with the federal Clean Water Act; • To authorize a spill or discharge that is illegal under either the Clean Water Act, the Water Code, and/or an applicable Basin Plan prohibition or water quality standard; • To prohibit a Regional Water Board from issuing an individual National Pollutant Discharge Elimination System (NPDES) permit or individual waste discharge requirements superseding an Enrollee’s regulatory coverage under this General Order for a sanitary sewer system authorized under the Clean Water Act or Water Code;

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
31 • To supersede any more specific or more stringent waste discharge requirements or enforcement orders issued by a Regional Water Board; or • To supersede any more specific or more stringent state or federal requirements in existing regulation, an administrative/judicial order, or Consent Decree.

6.3. Sewer System Management Plan Availability
The Enrollee’s updated Sewer System Management Plan must be maintained for public inspection at the Enrollee’s offices and facilities and must be available to the public through CIWQS and/or on the Enrollee’s website, in accordance with section 3.8 (Sewer System Management Plan Reporting Requirements) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.

6.4. Entry and Inspection

6.4.1. Entry and Availability of Information
The Enrollee shall allow State and Regional Water Board staff, upon presentation of credentials and other documents as may be required by law, to:
• Enter upon the Enrollee’s premises where a regulated facility or activity is located or conducted, or where records are kept under the requirements of this General Order; • Have access to and reproduce any records required to be maintained by this General Order;
• Inspect any facility and/or equipment (including monitoring and control equipment), practices, or operations required in this General Order; and • Sample or monitor substances or parameters for assuring compliance with this General Order, or as otherwise authorized by the Water Code.

6.4.2. Pre-Inspection Questionnaire
The Enrollee shall provide pre-inspection information to State and Regional Water Board staff through the completion of a Pre-Inspection Questionnaire provided by Water Board staff.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT A – DEFINITIONS December 6, 2022
A - 1

ATTACHMENT A - DEFINITIONS
Annual Report
An Annual Report (previously termed as Collection System Questionnaire in Order 2006-0003-DWQ) is a mandatory report in which the Enrollee provides a calendar-year update of its efforts to prevent spills.

Basin Plan
A Basin Plan is a water quality control plan specific to a Regional Water Quality Control Board (Regional Water Board), that serves as regulations to: (1) define and designate beneficial uses of surface and groundwaters, (2) establish water quality objectives for protection of beneficial uses, and (3) provide implementation measures.

Beneficial Uses
The term “Beneficial Uses” is a Water Code term, defined as the uses of the waters of the State that may be protected against water quality degradation. Examples of beneficial uses include but are not limited to, municipal, domestic, agricultural and industrial supply; power generation; recreation; aesthetic enjoyment; navigation; and preservation and enhancement of fish, wildlife, and other aquatic resources or preserves.

California Integrated Water Quality System (CIWQS)
CIWQS is the statewide database that provides for mandatory electronic reporting as required in State and Regional Water Board-issued waste discharge requirements.

Data Submitter
A Data Submitter is an individual designated and authorized by the Enrollee’s Legally Responsible Official to enter spill data into the online CIWQS Sanitary Sewer System Database. A Data Submitter does not have the authority of a Legally Responsible Official to certify reporting entered into the online CIWQS Sanitary Sewer System Database.

Disadvantaged Community
A disadvantaged community is a community with a median household income of less than eighty percent (80%) of the statewide annual median household income.

For the purpose of this General Order, there is no differentiation between a small and large disadvantaged community.

Drainage Conveyance System
A drainage conveyance system is a publicly- or privately-owned separate storm sewer system, including but not limited to drainage canals, channels, pipelines, pump stations, detention basins, infiltration basins/facilities, or other facilities constructed to transport stormwater and non-stormwater flows.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT A – DEFINITIONS December 6, 2022
A - 2
Enrollee
An Enrollee is a public, private, or other non-governmental entity that has obtained approval for regulatory coverage under this General Order, including:
• A state agency, municipality, special district, or other public entity that owns and/or operates one or more sanitary sewer systems:
• greater than one (1) mile in length (each individual sanitary sewer system); • one mile or less in length where the State Water Resources Control Board or a Regional Water Quality Control Board requires regulatory coverage under this Order, or • A federal agency, private company, or other non-governmental entity that owns and/or operates a sanitary sewer system of any size where the State Water Resources Control Board or a Regional Water Quality Control Board requires regulatory coverage under this Order in response to a history of spills, proximity to surface water, or other factors supporting regulatory coverage.

Environmentally Sensitive Area
An environmentally sensitive area is a designated agricultural and/or wildlife area identified to need special natural landscape protection due to its wildlife or historical value.

Exfiltration
Exfiltration is the underground exiting of sewage from a sanitary sewer system through cracks, offset or separated joints, or failed infrastructure due to corrosion or other factors.

Flood Control Channel
A flood control channel is a channel used to convey stormwater and non-stormwater flows through and from areas for flood management purposes.

Governing Entity
A governing entity includes but is not limited to the following:
• A publicly elected governing board, council, or commission of a municipal agency; • A Department or Division director of a federal or state agency that is not governed by a board;
• A governing board or commission of an organization or association; and • A private system owner/manager that is not governed by a board.

Hydrologically Connected
Two waterbodies are hydrologically connected when one waterbody flows, or has the potential to flow, into the other waterbody. For the purpose of this General Order, groundwater is hydrologically connected to a surface water when the
groundwater feeds into the surface water. (The surface
waterbody in this example is termed a gaining stream as it gains flow from surrounding groundwater.)
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT A – DEFINITIONS December 6, 2022
A - 3
Lateral (including Lower and Upper Lateral)
A lateral is an underground segment of smaller diameter pipe that transports sewage from a customer’s building or property (residential, commercial, or industrial) to the Enrollee’s main sewer line in a street or easement. Upper and lower lateral boundary definitions are subject to local jurisdictional codes and ordinances, or private system ownership.

A lower lateral is the portion of the lateral located between the sanitary sewer system main, and either the property line, sewer clean out, curb line, established utility easement boundary, or other jurisdictional locations.

An upper lateral is the portion of the lateral from the property line, sewer clean out, curb line, established utility easement boundary, or other jurisdictional locations, to the building or property.

Legally Responsible Official
A Legally Responsible Official is an official representative, designated by the Enrollee, with authority to sign and certify submitted information and documents required by this General Order.

Nuisance
For the purpose of this General Order, a nuisance, as defined in Water Code section 13050(m), is anything that meets all of the following requirements:
• Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property; • Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal; and
• Occurs during, or as a result of, the treatment or disposal of wastes.

Private Sewer Lateral
A private sewer lateral is the privately-owned lateral that transports sewage from private property(ies) into a sanitary sewer system.

Private Sanitary Sewer System
A private sanitary sewer system is a sanitary sewer system of any size that is owned and/or operated by a private individual, company, corporation, or organization. A private sanitary sewer system may or may not connect into a publicly owned sanitary sewer system.

Potential to Discharge, Potential Discharge
Potential to Discharge, or Potential Discharge, means any exiting of sewage from a sanitary sewer system which can reasonably be expected to discharge into a water of the State based on the size of the sewage spill, proximity to a drainage conveyance system, and the nature of the surrounding environment.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT A – DEFINITIONS December 6, 2022
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Receiving Water
A receiving water is a water of the State that receives a discharge of waste.

Resilience
Resilience is the ability to recover from or adjust to adversity or change, and grow from disruptions. Resilience can be built through planning, preparing for, mitigating, and adapting to changing conditions.

Sanitary Sewer System
A sanitary sewer system is a system that is designed to convey sewage, including but not limited to, pipes, manholes, pump stations, siphons, wet wells, diversion structures and/or other pertinent infrastructure, upstream of a wastewater treatment plant headworks, including:
• Laterals owned and/or operated by the Enrollee;
• Satellite sewer systems; and/or
• Temporary conveyance and storage facilities, including but not limited to temporary piping, vaults, construction trenches, wet wells, impoundments, tanks and diversion structures.

For purpose of this Order, sanitary sewer systems include only systems owned and/or operated by the Enrollee.

Satellite Sewer System
A satellite sewer system is a portion of a sanitary sewer system owned or operated by a different owner than the owner of the downstream wastewater treatment facility ultimately treating the sewage.

Sewer System Management Plan
A sewer system management plan is a living document an Enrollee develops and implements to effectively manage its sanitary sewer system(s) in accordance with this General Order.

Sewage
Sewage, and its associated wastewater, is untreated or partially treated domestic, municipal, commercial and/or industrial waste (including sewage sludge), and any mixture of these wastes with inflow or infiltration of stormwater or groundwater, conveyed in a sanitary sewer system.

Spill
A spill is a discharge of sewage from any portion of a sanitary sewer system due to a sanitary sewer system overflow, operational failure, and/or infrastructure failure. Exfiltration of sewage is not considered to be a spill under this General Order if the exfiltrated sewage remains in the subsurface and does not reach a surface water of the State.

Training
Training is in-house or external education and guidance needed that provides the knowledge, skills, and abilities to comply with this General Order.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT A – DEFINITIONS December 6, 2022
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Wash Down Water
Wash down water is water used to clean a spill area.

Waste
Waste, as defined in Water Code section 13050(d), includes sewage and any and all other waste substances, liquid, solid, gaseous, or radioactive, associated with human habitation, or of human or animal origin, or from any producing, manufacturing, or processing operation, including waste placed within containers of whatever nature prior to, and for purposes of, disposal.

Waste Discharge Identification Number (WDID)
A waste discharge identification number (WDID) identifies each individual sanitary sewer system enrolled under this General Order. A WDID number is assigned to each enrolled system upon an Enrollee’s approved regulatory coverage.

Waters of the State
Waters of the State are surface waters or groundwater within boundaries of the state as defined in Water Code section 13050(e), in which the State and Regional Water Boards have authority to protect beneficial uses. Waters of the State include, but are not limited to, groundwater aquifers, surface waters, saline waters, natural washes and pools, wetlands, sloughs, and estuaries, regardless of flow or whether water exists during dry conditions.

Waters of the State include waters of the United States.

Waters of the United States
Waters of the United States are surface waters or waterbodies that are subject to federal jurisdiction in accordance with the Clean Water Act.

Water Quality Objective
A water quality objective is the limit or maximum amount of pollutant, waste constituent or characteristic, or parameter level established in statewide water quality control plans and Regional Water Boards’ Basin Plans, for the reasonable protection of beneficial uses of surface waters and groundwater and the prevention of nuisance.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT B – APPLICATION FOR ENROLLMENT December 6, 2022 B - 1
ATTACHMENT B – APPLICATION FOR ENROLLMENT

1. Enrollment Status: (Mark only one item)
☐ New Enrollee
☐ New Enrollee with previous regulatory coverage under Order 2006-0003-DWQ (that failed to certify continuation of coverage in CIWQS per Order 2022-XXXX-DWQ) Existing WDID Number: __________________________________________________

2. Applicant Information:

Legally Responsible Official Submitting Application
First and Last Name: ____________________________________________________ Title: _________________________________________________________________ Phone: _______________________________________________________________ Email: ________________________________________________________________ System Owner/Operator Name: ______________________________________________ Mailing Address:________________________________________________________ City, State, Zip:_________________________________________________________ County: _______________________________________________________________ Sanitary Sewer System Name: ____________________________________________ Regional Water Quality Control Board(s): ____________________________________ Signature and Date: _____________________________________________________

3. Applicant Type (Check one):
☐ City ☐ County ☐ State ☐ Federal ☐ Special District
☐ Government Combination ☐ Private ☐ Other Non-governmental Entity

4. Wastewater Treatment Plant Receiving Sanitary Sewer System Waste:

Wastewater Treatment Plant Permittee:________________________________________ WDID No.: ______________________________________________________________ STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT B – APPLICATION FOR ENROLLMENT December 6, 2022 B - 2

5. Billing Information
Billing Address: ___________________________________________________________ City, State, Zip: ___________________________________________________________ Billing Contact Person and Title: ______________________________________________ Phone and Email Address: __________________________________________________

6. Application Fee:

The application fee, as required by Water Code section 13260, is based on the daily population served by the sanitary sewer system. See updated Fee Schedule. (https://www.waterboards.ca.gov/resources/fees/water_quality/) Check one of the following and enter fee amount:
☐ Population Served < 50,000 – Total Fee submitted: $ ___________ ☐ Population Served ≥ 50,000 – Total Fee submitted: $ ___________ Make the fee payment payable to the State Water Resources Control Board and mail the complete application package to:

State Water Resources Control Board, Accounting Office
P. O. Box 1888
Sacramento, CA 95812-1888
Attention: Statewide Sanitary Sewer System Program

7. Application Submittal Certification
I certify under penalty of perjury under the laws of the State of California that to the best of my knowledge and belief, the information in the submitted application package is true, accurate and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fines and imprisonment.

Print Name: ______________________________________________________________ Title: ___________________________________________________________________ Signature: __________________________________________Date: ________________ STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT C – NOTICE OF TERMINATION December 6, 2022
C - 1

ATTACHMENT C - NOTICE OF TERMINATION

1. Enrollee Information
Enrollee Name: ___________________________________________________________ WDID No:________________________________________________________________ Legally Responsible Official Requesting Termination of Coverage: ___________________ First and Last Name: ____________________________________________________ Title: _________________________________________________________________ Phone: _______________________________________________________________ Email: ________________________________________________________________ Mailing Address: __________________________________________________________ City, State, Zip: ___________________________________________________________ County: _________________________________________________________________ Sanitary Sewer System Name(s) or Unique Identifier(s): ___________________________ Regional Water Quality Control Board(s): _______________________________________ Signature and Date:________________________________________________________

2. Basis of Termination
Explanation of termination, including subsequent regulatory coverage and subsequent owner/operator of enrolled sanitary sewer system, as applicable:
________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT C – NOTICE OF TERMINATION December 6, 2022
C - 2

3. Regulatory Coverage Termination Certification
I certify under penalty of perjury under the laws of the State of California that to the best of my knowledge: 1) the sanitary sewer system I officially represent is not required to be regulated under the Statewide Waste Discharge Requirements for Sanitary Sewer Systems Order 2022-XXXX-DWQ, and 2) the information submitted in this Notice of Termination is true, accurate and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine or imprisonment. Additionally, I understand that the submittal of this Notice of Termination does not release sanitary sewer system agencies from liability for any violations of the Clean Water Act.

Print Name: ______________________________________________________________ Title: ___________________________________________________________________ Signature: __________________________________________Date: ________________ For State Water Board Use Only
☐ Approved for Termination ☐ Denied and Returned to Enrollee Deputy Director of Water Quality Signature: _____________________________________ Date: ____________________Notice of Termination Effective Date: __________________ STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
REQUIRED ELEMENTS December 6, 2022
D - 1
ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN – REQUIRED ELEMENTS Table of Contents

1. Sewer System Management Plan Goal And Introduction ............................................D-2

1.1. Regulatory Context ...........................................................................................D-2

1.2. Sewer System Management Plan Update Schedule.........................................D-3

1.3. Sewer System Asset Overview .........................................................................D-3

2. Organization ................................................................................................................D-3

3. Legal Authority.............................................................................................................D-4

4. Operation And Maintenance Program..........................................................................D-4

4.1. Updated Map of Sanitary Sewer System ..........................................................D-4

4.2. Preventive Operation and Maintenance Activities .............................................D-4

4.3. Training .............................................................................................................D-5

4.4. Equipment Inventory .........................................................................................D-5

5. Design And Performance Provisions ...........................................................................D-5

5.1. Updated Design Criteria and Construction Standards and Specifications.........D-5

5.2. Procedures and Standards................................................................................D-5

6. Spill Emergency Response Plan..................................................................................D-6

7. Sewer Pipe Blockage Control Program........................................................................D-7

8. System Evaluation, Capacity Assurance and Capital Improvements...........................D-7

8.1 System Evaluation and Condition Assessment.................................................D-7

8.2. Capacity Assessment and Design Criteria ........................................................D-8

8.3. Prioritization of Corrective Action ......................................................................D-9

8.4. Capital Improvement Plan.................................................................................D-9

9. Monitoring, Measurement and Program Modifications.................................................D-9

10. Internal Audits............................................................................................................D-10

11. Communication Program ...........................................................................................D-10 STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
REQUIRED ELEMENTS December 6, 2022
D - 2
ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN – REQUIRED ELEMENTS A Sewer System Management Plan (Plan) is a living planning document that documents ongoing local sewer system management program activities, procedures, and decision-making – at the scale necessary to address the size and complexity of the subject sanitary sewer system(s). This Plan may incorporate other programs and other plans by reference, to address short-term and long-term system resilience through:
• Proactive planning and decision-making;
• Local government ordinances;
• Updated operations and maintenance activities and procedures; • Implementation of capital improvements;
• Sufficient local budget to support staff resources, contractors, equipment, and training; and • Updated training of staff and contractors.

The Enrollee’s development, update, and implementation of a Sewer System Management Plan addressing the requirements of this Attachment is an enforceable component of this General Order. As specified in Provision 6.1 (Enforcement Provisions) of this General Order, consistent with the Water Code and the State Water Board Enforcement Policy, the State Water Board or a Regional Water Board may consider the Enrollee’s efforts in implementing an effective Sewer System Management Plan to prevent, contain, control, and mitigate spills when considering Water Code section 13327 factors to determine necessary enforcement of this General Order.

This Attachment includes the following required elements that the Enrollee shall address in its Plan and subsequent updates. The Enrollee shall identify any requirement in this Attachment that is not applicable to the Enrollee’s sewer system and shall explain in its Plan why the requirement is not applicable.

1. SEWER SYSTEM MANAGEMENT PLAN GOAL AND INTRODUCTION
The goal of the Sewer System Management Plan (Plan) is to provide a plan and schedule to: (1) properly manage, operate, and maintain all parts of the Enrollee’s sanitary sewer system(s), (2) reduce and prevent spills, and (3) contain and mitigate spills that do occur.

The Plan must include a narrative Introduction section that discusses the following items:

1.1. Regulatory Context
The Plan Introduction section must provide a general description of the local sewer system management program and discuss Plan implementation and updates.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
REQUIRED ELEMENTS December 6, 2022
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1.2. Sewer System Management Plan Update Schedule
The Plan Introduction section must include a schedule for the Enrollee to update the Plan, including the schedule for conducting internal audits. The schedule must include milestones for incorporation of activities addressing prevention of sewer spills.

1.3. Sewer System Asset Overview
The Plan Introduction section must provide a description of the Enrollee-owned assets and service area, including but not limited to:
• Location, including county(ies);
• Service area boundary;
• Population and community served;
• System size, including total length in miles, length of gravity mainlines, length of pressurized (force) mains, and number of pump stations and siphons; • Structures diverting stormwater to the sewer system;
• Data management systems;
• Sewer system ownership and operation responsibilities between Enrollee and private entities for upper and lower sewer laterals;
• Estimated number or percent of residential, commercial, and industrial service connections; and
• Unique service boundary conditions and challenge(s).

Additionally, the Plan Introduction section must provide reference to the Enrollee’s upto-date map of its sanitary sewer system, as required in section 4.1 (Updated Map of Sanitary Sewer System) of this Attachment.

2. ORGANIZATION
The Plan must identify organizational staffing responsible and integral for implementing the local Sewer System Management Plan through an organization chart or similar narrative documentation that includes:
• The name of the Legally Responsible Official as required in section 5.1 (Designation of a Legally Responsible Official) of this General Order; • The position titles, telephone numbers, and email addresses for management, administrative, and maintenance positions responsible for implementing specific Sewer System Management Plan elements;
• Organizational lines of authority; and
• Chain of communication for reporting spills from receipt of complaint or other information, including the person responsible for reporting spills to the State and Regional Water Boards and other agencies, as applicable. (For example, county STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
REQUIRED ELEMENTS December 6, 2022
D - 4
health officer, county environmental health agency, and State Office of Emergency Services.)

3. LEGAL AUTHORITY
The Plan must include copies or an electronic link to the Enrollee’s current sewer system use ordinances, service agreements and/or other legally binding procedures to demonstrate the Enrollee possesses the necessary legal authority to:
• Prevent illicit discharges into its sanitary sewer system from inflow and infiltration (I&I); unauthorized stormwater; chemical dumping; unauthorized debris; roots; fats, oils, and grease; and trash, including rags and other debris that may cause blockages;
• Collaborate with storm sewer agencies to coordinate emergency spill responses, ensure access to storm sewer systems during spill events, and prevent unintentional cross connections of sanitary sewer infrastructure to storm sewer infrastructure; • Require that sewer system components and connections be properly designed and constructed;
• Ensure access for maintenance, inspection, and/or repairs for portions of the service lateral owned and/or operated by the Enrollee;
• Enforce any violation of its sewer ordinances, service agreements, or other legally binding procedures; and
• Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.

4. OPERATION AND MAINTENANCE PROGRAM
The Plan must include the items listed below that are appropriate and applicable to the Enrollee’s system.

4.1. Updated Map of Sanitary Sewer System
An up-to-date map(s) of the sanitary sewer system, and procedures for maintaining and providing State and Regional Water Board staff access to the map(s). The map(s) must show gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities within the sewer system service area boundaries.

4.2. Preventive Operation and Maintenance Activities
A scheduling system and a data collection system for preventive operation and maintenance activities conducted by staff and contractors.

The scheduling system must include:
• Inspection and maintenance activities;
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
REQUIRED ELEMENTS December 6, 2022
D - 5
• Higher-frequency inspections and maintenance of known problem areas, including areas with tree root problems;
• Regular visual and closed-circuit television (CCTV) inspections of manholes and sewer pipes.

The data collection system must document data from system inspection and maintenance activities, including system areas/components prone to root-intrusion potentially resulting in system backup and/or failure.

4.3. Training
In-house and external training provided on a regular basis for sanitary sewer system operations and maintenance staff and contractors. The training must cover:
• The requirements of this General Order;
• The Enrollee’s Spill Emergency Response Plan procedures and practice drills; • Skilled estimation of spill volume for field operators; and • Electronic CIWQS reporting procedures for staff submitting data.

4.4. Equipment Inventory
An inventory of sewer system equipment, including the identification of critical replacement and spare parts.

5. DESIGN AND PERFORMANCE PROVISIONS
The Plan must include the following items as appropriate and applicable to the Enrollee’s system:

5.1. Updated Design Criteria and Construction Standards and Specifications Updated design criteria, and construction standards and specifications, for the construction, installation, repair, and rehabilitation of existing and proposed system infrastructure components, including but not limited to pipelines, pump stations, and other system appurtenances. If existing design criteria and construction standards are deficient to address the necessary component-specific hydraulic capacity as specified in section 8 (System Evaluation, Capacity Assurance and Capital Improvements) of this Attachment, the procedures must include component-specific evaluation of the design criteria.

5.2. Procedures and Standards
Procedures, and standards for the inspection and testing of newly constructed, newly installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
REQUIRED ELEMENTS December 6, 2022
D - 6

6. SPILL EMERGENCY RESPONSE PLAN
The Plan must include an up to date Spill Emergency Response Plan to ensure prompt detection and response to spills to reduce spill volumes and collect information for prevention of future spills. The Spill Emergency Response Plan must include procedures to:
• Notify primary responders, appropriate local officials, and appropriate regulatory agencies of a spill in a timely manner;
• Notify other potentially affected entities (for example, health agencies, water suppliers, etc.) of spills that potentially affect public health or reach waters of the State;
• Comply with the notification, monitoring and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders; • Ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained;
• Address emergency system operations, traffic control and other necessary response activities;
• Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system;
• Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State;
• Remove sewage from the drainage conveyance system;
• Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneficial uses in the receiving waters; • Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery;
• Implement pre-planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior, during, and after a spill event; • Conduct post-spill assessments of spill response activities; • Document and report spill events as required in this General Order; and • Annually, review and assess effectiveness of the Spill Emergency Response Plan, and update the Plan as needed.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
REQUIRED ELEMENTS December 6, 2022
D - 7

7. SEWER PIPE BLOCKAGE CONTROL PROGRAM
The Sewer System Management Plan must include procedures for the evaluation of the Enrollee’s service area to determine whether a sewer pipe blockage control program is needed to control fats, oils, grease, rags and debris. If the Enrollee determines that a program is not needed, the Enrollee shall provide justification in its Plan for why a program is not needed.

The procedures must include, at minimum:
• An implementation plan and schedule for a public education and outreach program that promotes proper disposal of pipe-blocking substances; • A plan and schedule for the disposal of pipe-blocking substances generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of substances generated within a sanitary sewer system service area; • The legal authority to prohibit discharges to the system and identify measures to prevent spills and blockages;
• Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, best management practices requirements, recordkeeping and reporting requirements; • Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the fats, oils, and grease ordinance;
• An identification of sanitary sewer system sections subject to fats, oils, and grease blockages and establishment of a cleaning schedule for each section; and • Implementation of source control measures for all sources of fats, oils, and grease reaching the sanitary sewer system for each section identified above.

8. SYSTEM EVALUATION, CAPACITY ASSURANCE AND CAPITAL IMPROVEMENTS The Plan must include procedures and activities for:
• Routine evaluation and assessment of system conditions; • Capacity assessment and design criteria;
• Prioritization of corrective actions; and
• A capital improvement plan.

8.1 System Evaluation and Condition Assessment
The Plan must include procedures to:
• Evaluate the sanitary sewer system assets utilizing the best practices and technologies available;
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
REQUIRED ELEMENTS December 6, 2022
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• Identify and justify the amount (percentage) of its system for its condition to be assessed each year;
• Prioritize the condition assessment of system areas that:
o Hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deficiencies; o Are located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas; o Are within the vicinity of a receiving water with a bacterial-related impairment on the most current Clean Water Act section 303(d) List;
• Assess the system conditions using visual observations, video surveillance and/or other comparable system inspection methods;
• Utilize observations/evidence of system conditions that may contribute to exiting of sewage from the system which can reasonably be expected to discharge into a water of the State;
• Maintain documents and recordkeeping of system evaluation and condition assessment inspections and activities; and
• Identify system assets vulnerable to direct and indirect impacts of climate change, including but not limited to: sea level rise; flooding and/or erosion due to increased storm volumes, frequency, and/or intensity; wildfires; and increased power disruptions.

8.2. Capacity Assessment and Design Criteria
The Plan must include procedures to identify system components that are experiencing or contributing to spills caused by hydraulic deficiency and/or limited capacity, including procedures to identify the appropriate hydraulic capacity of key system elements for:
• Dry-weather peak flow conditions that cause or contributes to spill events; • The appropriate design storm(s) or wet weather events that causes or contributes to spill events;
• The capacity of key system components; and
• Identify the major sources that contribute to the peak flows associated with sewer spills.

The capacity assessment must consider:
• Data from existing system condition assessments, system inspections, system audits, spill history, and other available information; • Capacity of flood-prone systems subject to increased infiltration and inflow, under normal local and regional storm conditions;
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
REQUIRED ELEMENTS December 6, 2022
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• Capacity of systems subject to increased infiltration and inflow due to larger and/or higher-intensity storm events as a result of climate change; • Increases of erosive forces in canyons and streams near underground and aboveground system components due to larger and/or higher-intensity storm events; • Capacity of major system elements to accommodate dry weather peak flow conditions, and updated design storm and wet weather events; and • Necessary redundancy in pumping and storage capacities.

8.3. Prioritization of Corrective Action
The findings of the condition assessments and capacity assessments must be used to prioritize corrective actions. Prioritization must consider the severity of the consequences of potential spills.

8.4. Capital Improvement Plan
The capital improvement plan must include the following items:
• Project schedules including completion dates for all portions of the capital improvement program;
• Internal and external project funding sources for each project; and • Joint coordination between operation and maintenance staff, and engineering staff/consultants during planning, design, and construction of capital improvement projects; and Interagency coordination with other impacted utility agencies.

9. MONITORING, MEASUREMENT AND PROGRAM MODIFICATIONS
The Plan must include an Adaptive Management section that addresses Planimplementation effectiveness and the steps for necessary Plan improvement, including:
• Maintaining relevant information, including audit findings, to establish and prioritize appropriate Plan activities;
• Monitoring the implementation and measuring the effectiveness of each Plan Element;
• Assessing the success of the preventive operation and maintenance activities; • Updating Plan procedures and activities, as appropriate, based on results of monitoring and performance evaluations; and
• Identifying and illustrating spill trends, including spill frequency, locations and estimated volumes.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
REQUIRED ELEMENTS December 6, 2022
D - 10

10. INTERNAL AUDITS
The Plan shall include internal audit procedures, appropriate to the size and performance of the system, for the Enrollee to comply with section 5.4 (Sewer System Management Plan Audits) of this General Order.

11. COMMUNICATION PROGRAM
The Plan must include procedures for the Enrollee to communicate with:
• The public for:
o Spills and discharges resulting in closures of public areas, or that enter a source of drinking water, and
o The development, implementation, and update of its Plan, including opportunities for public input to Plan implementation and updates.
• Owners/operators of systems that connect into the Enrollee’s system, including satellite systems, for:
o System operation, maintenance, and capital improvement-related activities.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
AND RECORDKEEPING REQUIREMENTS December 6, 2022
E1 - 1
ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING AND

RECORDKEEPING REQUIREMENTS
Table of Contents

1. Notification Requirements......................................................................................... E1-3

1.1. Notification of Spills of 1,000 Gallons or Greater to the California Office of Emergency Services ...................................................................................... E1-3

1.2. Spill Notification Information........................................................................... E1-4

1.3. Notification of Spill Report Updates................................................................ E1-4

2. Spill-Specific Monitoring Requirements .................................................................... E1-5

2.1 Spill Location and Spread .............................................................................. E1-5

2.2 Spill Volume Estimation.................................................................................. E1-5

2.3. Receiving Water Monitoring ............................................................................E1-5

2.4. Safety and Access Exceptions ........................................................................E1-8

3. Reporting Requirements ............................................................................................E1-8

3.1. Reporting Requirements for Individual Category 1 Spill Reporting .................E1-8

3.2. Reporting Requirements for Individual Category 2 Spill Reporting ...............E1-12

3.3. Monthly Certified Spill Reporting for Category 3 Spills..................................E1-14

3.4. Monthly Certified Spill Reporting for Category 4 Spills..................................E1-16

3.5. Amended Certified Spill Reports for Category 3 Spills ..................................E1-16

3.6. Annual Certified Spill Reporting of Category 4 and/or Lateral Spills .............E1-16

3.7. Monthly Certification of “No-Spills” or “Category 4 Spills” and/or “Non-Category 1 Lateral Spills” ................................................................................................E1-16

3.8. Electronic Sanitary Sewer System Service Area Boundary Map...................E1-17

3.9. Annual Report (Previously termed as Collection System Questionnaire in General Order 2006-0003-DWQ)..................................................................E1-17

3.10. Sewer System Management Plan Audit Reporting Requirements ................E1-19

3.11. Sewer System Management Plan Reporting Requirements .........................E1-19

4. Recordkeeping Requirements .................................................................................E1-20

4.1. Recordkeeping Time Period..........................................................................E1-20

4.2. Availability of Documents ..............................................................................E1-20

4.3. Spill Reports..................................................................................................E1-20

4.4. Recordkeeping of Category 4 Spills and Non-Category 1 Lateral Spills .......E1-21

4.5. Sewer System Telemetry Records................................................................E1-22

4.6. Sewer System Management Plan Implementation Records .........................E1-22

4.7. Audit Records................................................................................................E1-23 STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
AND RECORDKEEPING REQUIREMENTS December 6, 2022
E1 - 2

4.8. Equipment Records.......................................................................................E1-23

4.9. Work Orders..................................................................................................E1-23 STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
AND RECORDKEEPING REQUIREMENTS December 6, 2022
E1 - 3
ATTACHMENT E1– NOTIFICATION, MONITORING, REPORTING AND RECORDKEEPING

REQUIREMENTS
The Notification Requirements (section 1), Spill-specific Monitoring Requirements (section 2), Reporting Requirements (section 3) and Recordkeeping Requirements (section 4) in this Attachment are pursuant to Water Code section 13267 and section 13383, and are an enforceable component of this General Order. For the purpose of this General Order, the term:
• Notification means the notifying of appropriate parties of a spill event or other activity. • Spill-specific Monitoring means the gathering of information and data for a specific spill event to be reported or kept as records.
• Reporting means the reporting of information and data into the online California Integrated Water Quality System (CIWQS) Sanitary Sewer System Database. • Recordkeeping means the maintaining of information and data in an official records storage system.

Failure to comply with the notification, monitoring, reporting and recordkeeping requirements in this General Order may subject the Enrollee to civil liabilities of up to $10,000 a day per violation pursuant to Water Code section 13385; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement.

Water Code section 13193 et seq. requires the Regional Water Quality Control Boards (Regional Water Boards) and the State Water Resources Control Board (State Water Board) to collect sanitary sewer spill information for each spill event and make this information available to the public. Sanitary sewer spill information for each spill event includes but is not limited to: Enrollee contact information for each spill event, spill cause, estimated spill volume and factors used for estimation, location, date, time, duration, amount discharged to waters of the State, response and corrective action(s) taken.

1. NOTIFICATION REQUIREMENTS

1.1. Notification of Spills of 1,000 Gallons or Greater to the California Office of Emergency Services
Per Water Code section 13271, for a spill that discharges in or on any waters of the State, or discharges or is deposited where it is, or probably will be, discharged in or on any waters of the State, the Enrollee shall notify the California Office of Emergency Services and obtain a California Office of Emergency Services Control Number as soon as possible but no later than two (2) hours after:
• The Enrollee has knowledge of the spill; and
• Notification can be provided without substantially impeding cleanup or other emergency measures.

The notification requirements in this section apply to individual spills of 1,000 gallons or greater, from an Enrollee-owned and/or operated laterals, to a water of the State.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
AND RECORDKEEPING REQUIREMENTS December 6, 2022
E1 - 4

1.2. Spill Notification Information
The Enrollee shall provide the following spill information to the California Office of Emergency Services before receiving a Control Number, as applicable:
• Name and phone number of the person notifying the California Office of Emergency Services;
• Estimated spill volume (gallons);
• Estimated spill rate from the system (gallons per minute); • Estimated discharge rate (gallons per minute) directly into waters of the State or indirectly into a drainage conveyance system;
• Spill incident description:
o Brief narrative of the spill event, and
o Spill incident location (address, city, and zip code) and closest cross streets and/or landmarks;
• Name and phone number of contact person on-scene;
• Date and time the Enrollee was informed of the spill event; • Name of sanitary sewer system causing the spill;
• Spill cause or suspected cause (if known);
• Amount of spill contained;
• Name of receiving water body receiving or potentially receiving discharge; and • Description of water body impact and/ or potential impact to beneficial uses.

1.3. Notification of Spill Report Updates
Following the initial notification to the California Office of Emergency Services and until such time that the Enrollee certifies the spill report in the online CIWQS Sanitary Sewer System Database, the Enrollee shall provide updates to the California Office of Emergency Services regarding substantial changes to:
• Estimated spill volume (increase or decrease in gallons initially estimated); • Estimated discharge volume discharged directly into waters of the State or indirectly into a drainage conveyance system (increase or decrease in gallons initially estimated); and
• Additional impact(s) to the receiving water(s) and beneficial uses.

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2. SPILL-SPECIFIC MONITORING REQUIREMENTS

2.1 Spill Location and Spread
The Enrollee shall visually assess the spill location(s) and spread using photography, global positioning system (GPS), and other best available tools. The Enrollee shall document the critical spill locations, including:
• Photography and GPS coordinates for:
o The system location where spill originated.

For multiple appearance points of a single spill event, the points closest to the spill origin.
• Photography for:
o Drainage conveyance system entry locations,
o The location(s) of discharge into surface waters, as applicable, o Extent of spill spread, and
o The location(s) of clean up.

2.2 Spill Volume Estimation
To assess the approximate spill magnitude and spread, the Enrollee shall estimate the total spill volume using updated volume estimation techniques, calculations, and documentation for electronic reporting. The Enrollee shall update its notification and reporting of estimated spill volume (which includes spill volume recovered) as further information is gathered during and after a spill event.

2.3. Receiving Water Monitoring

2.3.1. Receiving Water Visual Observations
Through visual observations and use of best available spill volume-estimating techniques and field calculation techniques, the Enrollee shall gather and document the following information for spills discharging to surface waters:
• Estimated spill travel time to the receiving water;
• For spills entering a drainage conveyance system, estimated spill travel time from the point of entry into the drainage conveyance system to the point of discharge into the receiving water;
• Estimated spill volume entering the receiving water; and • Photography of:
o Waterbody bank erosion,
o Floating matter,
o Water surface sheen (potentially from oil and grease), STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
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o Discoloration of receiving water, and
o Impact to the receiving water.

2.3.2. Receiving Water – Water Quality Sampling and Analysis For sewage spills in which an estimated 50,000 gallons or greater are discharged into a surface water, the Enrollee shall conduct the following water quality sampling no later than 18 hours after the Enrollee’s knowledge of a potential discharge to a surface water:
• Collect one water sample, each day of the duration of the spill, at:
o The DCS-001 location as described in section 2.3.4 (Receiving Water Sampling Locations) of this Attachment, if sewage discharges to a surface water via a drainage conveyance system; and/or
o Each of the three receiving water sampling locations in section 2.3.4 (Receiving Water Sampling Locations) of this Attachment;
If the receiving water has no flow during the duration of the spill, the Enrollee must report “No Sampling Due To No Flow” for its receiving water sampling locations.

The Enrollee shall analyze the collected receiving water samples for the following constituents per section 2.3.3 (Water Quality Analysis Specifications) of this Attachment:
• Ammonia, and
• Appropriate bacterial indicator(s) per the applicable Basin Plan water quality objectives, including one or more of the following, unless directed otherwise by the Regional Water Board:
o Total Coliform Bacteria
o Fecal Coliform Bacteria
o E-coli
o Enterococcus
Dependent on the receiving water(s), sampling of bacterial indicators shall be sufficient to determine post-spill (after the spill) compliance with the water quality objectives and bacterial standards of the California Ocean Plan or the California Inland Surface Water Enclosed Bays, and Estuaries Plan, including the frequency and/or number of post-spill receiving water samples as may be specified in the applicable plans.

The Enrollee shall collect and analyze additional samples as required by the applicable Regional Water Board Executive Officer or designee.

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2.3.3. Water Quality Analysis Specifications
Spill monitoring must be representative of the monitored activity (40 Code of Federal Regulations section 122.41(j)(1)).

Sufficiently Sensitive Methods
Sample analysis must be conducted according to sufficiently sensitive test methods approved under 40 Code of Federal Regulations Part 136 for the sample analysis of pollutants. For the purposes of this General Order, a method is sufficiently sensitive when the minimum level of the analytical method approved under 40 Code of Federal Regulations Part 136 is at or below the receiving water pollutant criteria.

Environmental Laboratory Accreditation Program-Accredited Laboratories The analysis of water quality samples required per this General Order must be performed by a laboratory that has accreditation pursuant to Article 3 (commencing with section 100825) of Chapter 4 of Part 1 of Division 101 of the Health and Safety Code. (Water Code section 13176(a).) The State Water Board accredits laboratories through its Environmental Laboratory Accreditation Program (ELAP).

2.3.4. Receiving Water Sampling Locations
The Enrollee shall collect receiving water samples at the following locations.

Sampling of Flow in Drainage Conveyance System (DCS) Prior to Discharge Sampling
Location Sampling Location Description
DCS-001 A point in a drainage conveyance system before the drainage conveyance system flow discharges into a receiving water.

Receiving Surface Water Sampling (RSW)1
Sampling
Location Sampling Location Description
RSW-001
Point of Discharge
A point in the receiving water where sewage initially enters the receiving water.

RSW-001U:

Upstream of Point
of Discharge
A point in the receiving water, upstream of the point of sewage discharge, to capture ambient conditions absent of sewage discharge impacts.

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Sampling
Location Sampling Location Description
RSW-001D:

Downstream of
Point of Discharge
A point in the receiving water, downstream of the point of sewage discharge, where the spill material is fully mixed with the receiving water.
1 The Enrollee must use its best professional judgment to determine the upstream and downstream distances based on receiving water flow, accessibility to upstream/downstream waterbody banks, and size of visible sewage plume.

2.4. Safety and Access Exceptions
If the Enrollee encounters access restrictions or unsafe conditions that prevents its compliance with spill response requirements or monitoring requirements in this General Order, the Enrollee shall provide documentation of access restrictions and/or safety hazards in the corresponding required report.

3. REPORTING REQUIREMENTS
All reporting required in this General Order must be submitted electronically to the online CIWQS Sanitary Sewer System Database (https://ciwqs.waterboards.ca.gov), unless specified otherwise in this General Order. Electronic reporting may solely be conducted by a Legally Responsible Official or Data Submitter(s) previously designated by the Legally Responsible Official, as required in section 5.8 (Designation of Data Submitters) of this General Order.

The Enrollee shall report any information that is protected by the Homeland Security Act, by email to [email protected], with a brief explanation of the protection provided by the Homeland Security Act for the subject report to be protected from unauthorized disclosure and/or public access, and for official Water Board regulatory purposes only.

3.1. Reporting Requirements for Individual Category 1 Spill Reporting

3.1.1. Draft Spill Report for Category 1 Spills
Within three (3) business days of the Enrollee’s knowledge of a Category 1 spill, the Enrollee shall submit a Draft Spill Report to the online CIWQS Sanitary Sewer System Database.

The Draft Spill Report must, at minimum, include the following items:

1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;

2. Spill location name;

3. Date and time the Enrollee was notified of, or self-discovered, the spill;

4. Operator arrival time;
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5. Estimated spill start date and time;

6. Date and time the Enrollee notified the California Office of Emergency Services, and the assigned control number;

7. Description, photographs, and GPS coordinates of the system location where the spill originated;
o If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;

8. Estimated total spill volume exiting the system;

9. Description and photographs of the extent of the spill and spill boundaries;

10. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; o Photographs of the drainage conveyance system entry location(s); o Estimated spill volume fully recovered from the drainage conveyance system; o Estimated spill volume remaining within the drainage conveyance system;

11. Description and photographs of all discharge point(s) into the surface water;

12. Estimated spill volume that discharged to surface waters; and

13. Estimated total spill volume recovered.

3.1.2. Certified Spill Report for Category 1 Spills
Within 15 calendar days of the spill end date, the Enrollee shall submit a Certified Spill Report for Category 1 spills, to the online CIWQS Sanitary Sewer System Database.

Upon completion of the Certified Spill Report, the online CIWQS Sanitary Sewer System Database will issue a final spill event identification number.

The Certified Spill Report must, at minimum, include the following mandatory information in addition to all information in the Draft Spill Report per section 3.1.1 (Draft Spill Report for Category 1 Spills) above:

1. Description of the spill event destination(s), including GPS coordinates if available, that represent the full spread and reach of the spill;

2. Spill end date and time;

3. Description of how the spill volume estimations were calculated, including at a minimum:
o The methodology, assumptions and type of data relied upon, such as supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology(ies), assumptions and type of data relied upon for estimations of the spill start time and the spill end time;
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4. Spill cause(s) (for example, root intrusion, grease deposition, etc.);

5. System failure location (for example, main, lateral, pump station, etc.);

6. Description of the pipe material, and estimated age of the pipe material, at the failure location;

7. Description of the impact of the spill;

8. Whether or not the spill was associated with a storm event;

9. Description of spill response activities including description of immediate spill containment and cleanup efforts;

10. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of major milestones for those steps;

11. Spill response completion date;

12. Detailed narrative of investigation and investigation findings of cause of spill;

13. Reasons for an ongoing investigation (as applicable) and the expected date of completion;

14. Name and type of receiving water body(s);

15.Description of the water body(s), including but not limited to:
o Observed impacts on aquatic life,
o Public closure, restricted public access, temporary restricted use, and/or posted health warnings due to spill,
o Responsible entity for closing/restricting use of water body, and o Number of days closed/restricted as a result of the spill.

16.Whether or not the spill was located within 1,000 feet of a municipal surface water intake; and

17. If water quality samples were collected, identify sample locations and the parameters the water quality samples were analyzed for. If no samples were taken, Not Applicable shall be selected.

3.1.3. Spill Technical Report for Individual Category 1 Spill in which 50,000 Gallons or Greater Discharged into a Surface Water
For any spill in which 50,000 gallons or greater discharged into a surface water, within 45 calendar days of the spill end date, the Enrollee shall submit a Spill Technical Report to the online CIWQS Sanitary Sewer System Database. The Spill Technical Report, at minimum, must include the following information:

1. Spill causes and circumstances, including at minimum:
o Complete and detailed explanation of how and when the spill was discovered; STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
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o Photographs illustrating the spill origin, the extent and reach of the spill, drainage conveyance system entrance and exit, receiving water, and post-cleanup site conditions;
o Diagram showing the spill failure point, appearance point(s), the spill flow path, and ultimate destinations;
o Detailed description of the methodology employed, and available data used to calculate the discharge volume and, if applicable, the recovered spill volume; o Detailed description of the spill cause(s);
o Description of the pipe material, and estimated age of the pipe material, at the failure location;
o Description of the impact of the spill;
o Copy of original field crew records used to document the spill; and o Historical maintenance records for the failure location.

2. Enrollee’s response to the spill:
o Chronological narrative description of all actions taken by the Enrollee to terminate the spill;
o Explanation of how the Sewer System Management Plan Spill Emergency Response Plan was implemented to respond to and mitigate the spill; and o Final corrective action(s) completed and a schedule for planned corrective actions, including:
▪ Local regulatory enforcement action taken against an illicit discharge in response to this spill, as applicable,
▪ Identifiable system modifications, and operation and maintenance program modifications needed to prevent repeated spill occurrences, and ▪ Necessary modifications to the Emergency Spill Response Plan to incorporate lessons learned in responding to and mitigating the spill.

3. Water Quality Monitoring, including at minimum:
o Description of all water quality sampling activities conducted; o List of pollutant and parameters monitored, sampled and analyzed; as required in section 2.3 (Receiving Water Monitoring) of this Attachment; o Laboratory results, including laboratory reports;
o Detailed location map illustrating all water quality sampling points; and o Other regulatory agencies receiving sample results (if applicable).

4. Evaluation of spill impact(s), including a description of short-term and long-term impact(s) to beneficial uses of the surface water.

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3.1.4. Amended Certified Spill Reports for Individual Category 1 Spills The Enrollee shall update or add additional information to a Certified Spill Report within 90 calendar days of the spill end date by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database.

The Enrollee shall certify the amended report.

After 90 calendar days, the Enrollee shall contact the State Water Board at [email protected] to request to amend a Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the Amended Spill Report due date.

3.2. Reporting Requirements for Individual Category 2 Spill Reporting

3.2.1. Draft Spill Report for Category 2 Spills
Within three (3) business days of the Enrollee’s knowledge of a Category 2 spill, the Enrollee shall submit a Draft Spill Report to the online CIWQS Sanitary Sewer System Database.

The Draft Spill Report must, at minimum, include the following items:

1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;

2. Spill location name;

3. Date and time the Enrollee was notified of, or self-discovered, the spill;

4. Operator arrival time;

5. Estimated spill start date and time;

6. Date and time the Enrollee notified the California Office of Emergency Services, and the assigned control number;

7. Description, photographs, and GPS coordinates of the system location where the spill originated;
If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;

8. Estimated total spill volume exiting the system;

9. Description and photographs of the extent of the spill and spill boundaries;

10. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; o Photographs of the drainage conveyance system entry location(s); o Estimated spill volume fully recovered from the drainage conveyance system; o Estimated spill volume remaining within the drainage conveyance system; STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
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o Estimated spill volume discharged to a groundwater infiltration basin or facility, if applicable; and

11. Estimated total spill volume recovered.

3.2.2. Certified Spill Report for Category 2 Spills
Within 15 calendar days of the spill end date, the Enrollee shall submit a Certified Spill Report for the Category 2 spill, to the online CIWQS Sanitary Sewer System Database (https://ciwqs.waterboards.ca.gov). Upon completion of the Certified Spill Report, the online CIWQS Sanitary Sewer System Database will issue a final spill event identification number.

The Certified Spill Report must, at minimum, include the following mandatory information in addition to all information in the Draft Spill Report per section 3.2.1 (Draft Spill Report for Category 2 Spills) above:

1. Description of the spill event destination(s), including GPS coordinates if available, that represent the full spread and reach of the spill;

2. Spill end date and time;

3. Description of how the spill volume estimations were calculated, including at a minimum:
o The methodology, assumptions and type of data relied upon, such as supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology(ies), assumptions and type of data relied upon for estimations of the spill start time and the spill end time;

4. Spill cause(s) (for example, root intrusion, grease deposition, etc.);

5. System failure location (for example, main, pump station, etc.);

6. Description of the pipe/infrastructure material, and estimated age of the pipe material, at the failure location;

7. Description of the impact of the spill;

8. Whether or not the spill was associated with a storm event;

9. Description of spill response activities including description of immediate spill containment and cleanup efforts;

10. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of major milestones for those steps;

11. Spill response completion date;

12. Detailed narrative of investigation and investigation findings of cause of spill;

13. Reasons for an ongoing investigation (as applicable) and the expected date of completion; and
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14. Whether or not the spill was located within 1,000 feet of a municipal surface water intake.

3.2.3. Amended Certified Spill Reports for Individual Category 2 Spills The Enrollee shall update or add additional information to a Certified Spill Report within 90 calendar days of the spill end date by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database.

The Enrollee shall certify the amended report.

After 90 calendar days, the Enrollee shall contact the State Water Board at [email protected] to request to amend a Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the Amended Spill Report due date.

3.3. Monthly Certified Spill Reporting for Category 3 Spills The Enrollee shall report and certify all Category 3 spills to the online CIWQS Sanitary Sewer System Database within 30 calendar days after the end of the month in which the spills occurred. (For example, all Category 3 spills occurring in the month of February shall be reported and certified by March 30th). After the Legally Responsible Official certifies the spills, the online CIWQS Sanitary Sewer System Database will issue a spill event identification number for each spill.

The monthly reporting of all Category 3 spills must include the following items for each spill:

1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;

2. Spill location name;

3. Date and time the Enrollee was notified of, or self-discovered, the spill;

4. Operator arrival time;

5. Estimated spill start date and time;

6. Description, photographs, and GPS coordinates where the spill originated:
o If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;

7. Estimated total spill volume exiting the system;

8. Description and photographs of the extent of the spill and spill boundaries;

9. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; o Photographs of the drainage conveyance system entry locations(s); o Estimated spill volume fully recovered from the drainage conveyance system; and STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
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o Estimated spill volume discharged to a groundwater infiltration basis or facility, if applicable.

10. Estimated total spill volume recovered;

11. Description of the spill event destination(s), including GPS coordinates, if available, that represent the full spread and reaches of the spill;

12. Spill end date and time;

13. Description of how the spill volume estimations were calculated, including, at minimum:
o The methodology and type of data relied upon, including supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology and type of data relied upon to estimate the spill start time, on-going spill rate at time of arrival (if applicable), and the spill end time;

14. Spill cause(s) (for example, root intrusion, grease deposition, etc.);

15. System failure location (for example, main, pump station, etc.);

16. Description of the pipe/infrastructure material, and estimated age of the pipe/infrastructure material, at the failure location;

17. Description of the impact of the spill;

18. Whether or not the spill was associated with a storm event;

19. Description of spill response activities including description of immediate spill containment and cleanup efforts;

20. Description of spill corrective actions, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of the major milestones for those steps; including, at minimum:
o Local regulatory enforcement action taken against an illicit discharge in response to this spill, as applicable, and
o Identifiable system modifications, and operation and maintenance program modifications needed to prevent repeated spill occurrences at the same spill event location, including:
▪ Adjusted schedule/method of preventive maintenance,
▪ Planned rehabilitation or replacement of sanitary sewer asset, ▪ Inspected, repaired asset(s), or replaced defective asset(s), ▪ Capital improvements,
▪ Documentation verifying immediately implemented system modifications and operating/maintenance modifications,
▪ Description of spill response activities,
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▪ Spill response completion date, and
▪ Ongoing investigation efforts, and expected completion date of investigation to determine the full cause of spill;

21. Detailed narrative of investigation and investigation findings of cause of spill.

3.4. Monthly Certified Spill Reporting for Category 4 Spills The Enrollee shall report and certify the estimated total spill volume exiting the sanitary sewer system, and the total number of all Category 4 spills to the online CIWQS Sanitary Sewer System Database, within 30 calendar days after the end of the month in which the spills occurred.

3.5. Amended Certified Spill Reports for Category 3 Spills Within 90 calendar days of the certified Spill Report due date, the Enrollee may update or add additional information to a certified Spill Report by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database. The Enrollee shall certify the amended report.

After 90 calendar days, the Legally Responsible Official shall contact the State Water Board at [email protected] to request to amend a certified Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the 90-day timeframe for amending the certified Spill Report, as provided above.

3.6. Annual Certified Spill Reporting of Category 4 and/or Lateral Spills For all Category 4 spills and spills from its owned and/or operated laterals that are caused by a failure or blockage in the lateral and that do not discharge to a surface water, the Enrollee shall:
• Maintain records per section 4.4. of this Attachment; The Enrollee shall provide records upon request by State Water Board or Regional Water Board staff.
• Annually upload and certify a report, in an appropriate digital format, of all recordkeeping of spills to the online CIWQS Sanitary Sewer System Database, by February 1st after the end of the calendar year in which the spills occurred.

A spill from an Enrollee-owned and/or operated lateral that discharges to a surface water is a Category 1 spill; the Enrollee shall report all Category 1 spills per section 3.1 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.

3.7. Monthly Certification of “No-Spills” or “Category 4 Spills” and/or “Non-Category 1 Lateral Spills”
If either (1) no spills occur during a calendar month or (2) only Category 4, and/or Enrollee-owned and/or operated lateral spills (that do not discharge to a surface water) occur during a calendar month, the Enrollee shall certify, within 30 calendar days after STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
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the end of each calendar month, either a “No-Spill” certification statement, or a “Category 4 Spills” and/or “Non-Category 1 Lateral Spills” certification statement, in the online CIWQS Sanitary Sewer System Database, certifying that there were either no spills, or Category 4 and/or Non-Category 1 Lateral Spills that will be reported annually (per section 3.6 of this Attachment) for the designated month.

If a spill starts in one calendar month and ends in a subsequent calendar month, and the Enrollee has no further spills of any category, in the subsequent calendar month, the Enrollee shall certify “no-spills” for the subsequent calendar month.

If the Enrollee has no spills from its systems during a calendar month, but the Enrollee voluntarily reported a spill from a private lateral or a private system, the Enrollee shall certify “no-spills” for that calendar month.

If the Enrollees has spills from its owned and/or operated laterals during a calendar month, the Enrollee shall not certify “no spills” for that calendar month.

3.8. Electronic Sanitary Sewer System Service Area Boundary Map The Legally Responsible Official shall submit, to the State Water Board, an up-to-date electronic spatial map of its sewer system service area boundaries. The map must be in accordance with section 5.14 (Electronic Sanitary Sewer System Service Area Boundary Map) of this General Order and the specification provided on the statewide Sanitary Sewer Systems program website. The map must include the location of wastewater treatment facility(ies) that treats the sewer system waste, if in the same sewer service boundary.

By the Effective Date of this General Order, specifications for the electronic sanitary sewer service area boundary map format will be provided on the statewide Sanitary Sewer Systems Order program website.

3.9. Annual Report (Previously termed as Collection System Questionnaire in General Order 2006-0003-DWQ)
A new Enrollee shall complete and submit its first certified Annual Report into the online CIWQS Sanitary Sewer System Database, within 30 days of obtaining a CIWQS account; Subsequent Annual Reports are due by April 1 of each year.

All enrollees shall update their previous year’s Annual Report, by April 1 of each year after the Effective Date of this General Order, for each calendar year (January 1 through December 31).

The Annual Report must be entered directly into the online CIWQS Sanitary Sewer System Database. The Enrollee’s Legally Responsible Official shall certify the Annual Report as instructed in CIWQS;
The Annual Report must address, and update as applicable, the following items:
• Population served;
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• Updated sewer system service area boundary map, if service area boundary has changed from original map submitted per section 5.14 (Electronic Sanitary Sewer System Service Area Boundary Map) of this General Order; • Number of system operation and maintenance staff:
o Entry level (less than two years of experience),
o Journey level (greater than two years of experience), o Supervisory level, and
o Managerial level;
• Number of operation and maintenance staff certified as a certified collection system operator by the California Water Environmental Association (CWEA), with:
o Corresponding number of certified collection system operator grade levels (Grade I, II, III, IV, and V);
• System information:
o Miles of system gravity and force mains,
o Number of upper and lower service laterals connected to system, o Estimated number of upper and lower laterals owned and/or operated by the Enrollee,
o Portion of laterals that is Enrollee’s responsibility, o Average age the major components of system infrastructure, o Number and age of pump stations, and
o Estimated total miles of the system pipeline not accessible for maintenance; • Name and location of the treatment plant(s) receiving sanitary sewer system’s waste;
• Name of satellite sewer system tributaries;
• Number of system’s gravity sewer above or underground crossings of water bodies throughout system;
• Number of force main (pressurized pipe) above or underground crossings of water bodies throughout system;
• Number of siphons used to convey waste throughout the sewer system; • Miles of sewer system cleaned;
• Miles of sewer system video inspected, or comparable (i.e., video closed-circuit television or alternative inspection methods);
• System Performance Evaluation as specified in section 5.11 (System Performance Analysis) of this General Order;
• Major spill causes (for example, root intrusion, grease deposition); STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
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• System infrastructure failure points (for example, main, pump station, lateral, etc.); • Ongoing spill investigations; and
• Actions taken to address system deficiencies.

3.10. Sewer System Management Plan Audit Reporting Requirements The Enrollee shall submit its Sewer System Management Plan Audit and other pertinent audit information, in accordance with section 5.4 (Sewer System Management Plan Audits) of this General Order, to the online CIWQS Sanitary Sewer System Database by six (6) months after the end of the 3-year audit period.

If a Sewer System Management Plan Audit is not conducted as required: the Enrollee shall:
• Update the online CIWQS Sanitary Sewer System Database and select the justification for not conducting the Audit; and
• Notify its corresponding Regional Water Board (see Attachment F (Regional Water Quality Control Board Contact Information)) of the justification for the lapsed requirements.

The Enrollee’s reporting of a justification for not conducting a timely Audit does not justify non-compliance with this General Order. The Enrollee shall:
• Submit the late Audit as required in this General Order; and • Comply with subsequent Audit requirements and due dates corresponding with the original audit cycle.

3.11. Sewer System Management Plan Reporting Requirements For an Existing Enrollee previously regulated by Order 2006-0003-DWQ: Within every six (6) years after the required due date of its last Plan Update, the Legally Responsible Official shall upload and certify a local governing entity-approved Sewer System Management Plan Update to the online CIWQS Sanitary Sewer System Database. If the electronic document format or size capacity prevents the electronic upload of the Plan, the Legally Responsible Official shall report an electronic link to its updated Sewer System Management Plan posted on its own website.

Order 2006-0003-DWQ required each enrollee to develop its initial Sewer System Management Plan per the following schedule, with required Plan updates at a frequency of 5-years thereafter:

Systems serving populations: Greater than 100,000: May 2, 2009 Between 100,000 and 10,000: August 2, 2009
Between 10,000 and 2,500: May 2, 2010
Less than 2,500: August 2, 2010
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
AND RECORDKEEPING REQUIREMENTS December 6, 2022
E1 - 20
This Order carries forth the previously-required Plan Update schedule per Order 2006-0003-DWQ. Per the six-year Plan Update frequency required in this Order, the Enrollee shall upload and certify its first Plan Update, to the online CIWQS Sanitary Sewer System Database by the following due dates, with subsequent Plan Updates at the frequency of six years thereafter:

Systems serving populations: Greater than 100,000: May 2, 2025 Between 100,000 and 10,000: August 2, 2025
Between 10,000 and 2,500: May 2, 2026
Less than 2,500: August 2, 2026
For a New Enrollee: Within twelve (12) months of its Application for Enrollment Approval date, the Legally Responsible Official of a new Enrollee shall upload and certify a local governing entity-approved Sewer System Management Plan to the online CIWQS Sanitary Sewer System Database. If electronic document format or size capacity prevents the electronic upload of the Plan, the Legally Responsible Official shall report an electronic link to its Sewer System Management Plan posted on its own website. The due date for subsequent 6-year Plan updates, is six (6) years from the submittal due date of the new Enrollee’s first Sewer System Management Plan.

4. RECORDKEEPING REQUIREMENTS
The Enrollee shall maintain records to document compliance with the provisions of this General Order, and previous General Order 2006-0003-DWQ as applicable, for each sanitary sewer system owned, including any required records generated by an Enrollee’s contractor(s).

4.1. Recordkeeping Time Period
The Enrollee shall maintain records of documents required in this Attachment, including records collected for compliance with this General Order, and records collected in accordance with previous General Order 2006-0003-DWQ, for five (5) years.

4.2. Availability of Documents
The Enrollee shall make the records required in this General Order readily available, either electronic or hard copies, for review by Water Board staff during onsite inspections or through an information request.

4.3. Spill Reports
The Enrollee shall maintain records for each of the following spill-related events and activities:
• Spill event complaint, including but not limited to records documenting how the Enrollee responded to notifications of spills. Each complaint record must, at a minimum, include the following information:
o Date, time, and method of notification,
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
AND RECORDKEEPING REQUIREMENTS December 6, 2022
E1 - 21
o Date and time the complainant first noticed the spill, if available, o Narrative description of the complaint, including any information the caller provided regarding whether the spill has reached surface waters or a drainage conveyance system, if available,
o Complainant’s contact information, if available, and
o Final resolution of the complaint;
• Records documenting the steps and/or remedial action(s) undertaken by the Enrollee, using all available information, to comply with this General Order, and previous General Order 2006-0003-DWQ as applicable;
• Records documenting how estimate(s) of volume(s) and, if applicable, volume(s) of spill recovered were calculated;
• All California Office of Emergency Services notification records, as applicable; and • Records, in accordance with the Monitoring Requirements in this Attachment.

4.4. Recordkeeping of Category 4 Spills and Non-Category 1 Lateral Spills An Enrollee must maintain the following records for each individual Category 4 spill and for each individual non-Category 1 Enrollee-owned and/or operated lateral spill, and report in accordance to section 3.6 (Annual Certified Spill Reporting of Category 4 and/or Lateral Spills) of this Attachment.

Recordkeeping of Individual Category 4 Spill Information:

1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;

2. Spill location name;

3. Description and GPS coordinates for the system location where the spill originated;

4. Did the spill reach a drainage conveyance system? If Yes:
o Description of drainage conveyance system location,
o Estimated spill volume fully recovered within the drainage conveyance system, and
o Estimated spill volume remaining within the drainage conveyance system;

5. Estimated total spill volume exiting the sanitary sewer system;

6. Spill date and start time;

7. Spill cause(s) (for example, root intrusion, grease deposition, etc.);

8. System failure location (for example, main, pump station, etc.);

9. Description of spill response activities including description of immediate spill containment and cleanup efforts;

10. Description of how the volume estimation was calculated, including, at minimum:

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
AND RECORDKEEPING REQUIREMENTS December 6, 2022
E1 - 22
o The methodology and type of data relied upon, including supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology and type of data relied upon to estimate the spill start time, ongoing spill rate at time of arrival (if applicable), and the spill end time;

11. Description of implemented system modifications and operating/maintenance modifications.

Recordkeeping of Individual Lateral Spill Information:

1. Date and time the Enrollee was notified of, or self-discovered, the spill;

2. Location of individual spill;

3. Estimated individual spill volume;

4. Spill cause(s) (for example, root intrusion, grease deposition, etc.); and

5. Description of how the volume estimations were calculated.

Total Annual Spill Information:

1. Estimated total annual spill volume;

2. Description of spill corrective actions, including at minimum:
o Local regulatory enforcement action taken against the sewer lateral owner in response to a spill, as applicable, and
o System operation, maintenance and program modifications implemented to prevent repeated spill occurrences at the same spill location.

4.5. Sewer System Telemetry Records
The Enrollee shall maintain the following sewer system telemetry records if used to document compliance with this General Order, and previous General Order 2006-0003-DWQ as applicable, including spill volume estimates:
• Supervisory control and data acquisition (SCADA) system(s); • Alarm system(s);
• Flow monitoring device(s) or other instrument(s) used to estimate sewage flow rates, and/or volumes;
• Computerized maintenance management system records; and • Asset management-related records.

4.6. Sewer System Management Plan Implementation Records The Enrollee shall maintain records documenting the Enrollee’s implementation of its Sewer System Management Plan, including documents supporting its Sewer System Management Plan audits, corrections, modifications, and updates to the Sewer System Management Plan.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
AND RECORDKEEPING REQUIREMENTS December 6, 2022
E1 - 23

4.7. Audit Records
The Enrollee shall maintain, at minimum, the following records pertaining to its Sewer System Management Plan audits, and other internal audits:
• Completed audit documents and findings;
• Name and contact information of staff and/or consultants that conducted or involved in the audit; and
• Follow-up actions based on audit findings.

4.8. Equipment Records
The Enrollee shall maintain a log of all owned and leased sewer system cleaning, operational, maintenance, construction, and rehabilitation equipment.

4.9. Work Orders
The Enrollee shall maintain record of work orders for operations and maintenance projects.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E2 – SUMMARY TABLES FOR NOTIFICATION, December 6, 2022

MONITORING AND REPORTING REQUIREMENTS
E2 - 1
ATTACHMENT E2 – SUMMARY OF NOTIFICATION, MONITORING AND REPORTING

REQUIREMENTS
This Attachment provides a summary of notification, monitoring and reporting requirements, by spill category, and for Enrollee-owned and/or operated laterals as required in Attachment E1 of this General Order, for quick reference purposes only.

Table E2-1
Spill Category 1: Spills to Surface Waters
Spill
Requirement Due Method
Notification
Within two (2) hours of the Enrollee’s knowledge of
a Category 1 spill of 1,000 gallons or greater,
discharging or threatening to discharge to surface
waters:

Notify the California Office of Emergency Services
and obtain a notification control number.

California Office
of Emergency
Services at:
(800) 852-7550
(Section 1 of
Attachment E1)
Monitoring
• Conduct spill-specific monitoring;
• Conduct water quality sampling of the receiving
water within 18 hours of initial knowledge of spill of
50,000 gallons or greater to surface waters.
(Section 2 of
Attachment E1)
Reporting
• Submit Draft Spill Report within three (3)
business days of the Enrollee’s knowledge of the
spill;
• Submit Certified Spill Report within 15 calendar
days of the spill end date;
• Submit Technical Report within 45 calendar days
after the spill end date for a Category 1 spill in
which 50,000 gallons or greater discharged to
surface waters; and
• Submit Amended Spill Report within 90 calendar
days after the spill end date.
(Section 3.1 of
Attachment E1)
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E2 – SUMMARY TABLES FOR NOTIFICATION, December 6, 2022

MONITORING AND REPORTING REQUIREMENTS
E2 - 2
Table E2-2
Spill Category 2: Spills of 1,000 Gallons or Greater That Do Not Discharge to Surface Waters
Spill
Requirements Due Method
Notification
Within two (2) hours of the Enrollee’s knowledge of
a Category 2 spill of 1,000 gallons or greater,
discharging or threatening to discharge to waters of
the State:

Notify California Office of Emergency Services and
obtain a notification control number.

California Office of
Emergency
Services at: (800)
852-7550
(Section 1 of
Attachment E1)
Monitoring Conduct spill-specific monitoring.
(Section 2 of
Attachment E1)
Reporting
• Submit Draft Spill Report within three (3)
business days of the Enrollee’s knowledge of the
spill;
• Submit Certified Spill Report within 15 calendar
days of the spill end date; and
• Submit Amended Spill Report within 90 calendar
days after the spill end date.
(Section 3.2 of
Attachment E1)
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E2 – SUMMARY TABLES FOR NOTIFICATION, December 6, 2022

MONITORING AND REPORTING REQUIREMENTS
E2 - 3
Table E2-3
Spill Category 3: Spills of Equal or Greater than 50 Gallons and Less than 1,000 Gallons That Does Not Discharge to Surface Waters
Spill
Requirements Due Method
Notification Not Applicable Not Applicable
Monitoring Conduct spill-specific monitoring. (Section 2 of Attachment E1)
Reporting
• Submit monthly Certified Spill Report to the online
CIWQS Sanitary Sewer System Database within
30 calendars days after the end of the month in
which the spills occur; and
• Submit Amended Spill Reports within 90 calendar
days after the Certified Spill Report due date.
(Section 3.3 and 3.5 of
Attachment E1)
Table E2-4
Spill Category 4: Spills Less Than 50 Gallons That Do Not Discharge to Surface Waters Spill
Requirements Due Method
Notification Not Applicable Not Applicable
Monitoring Conduct spill-specific monitoring.
(Section 2 of Attachment
E1)
Reporting
• If, during any calendar month, Category 4 spills
occur, certify monthly, the estimated total spill
volume exiting the sanitary sewer system, and the
total number of all Category 4 spills into the online
CIWQS Sanitary Sewer System Database, within
30 days after the end of the calendar month in
which the spills occurred.
• Upload and certify a report, in an acceptable digital format, of all Category 4 spills to the online CIWQS
Sanitary Sewer System Database, by February 1st
after the end of the calendar year in which the
spills occur.
(Section 3.4, 3.6, 3.7
and 4.4 of Attachment
E1)
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E2 – SUMMARY TABLES FOR NOTIFICATION, December 6, 2022

MONITORING AND REPORTING REQUIREMENTS
E2 - 4
Table E2-5
Enrollee Owned and/or Operated Lateral Spills That Do Not Discharge to Surface Waters Spill
Requirements Due Method
Notification
Within two (2) hours of the Enrollee’s knowledge of a
spill of 1,000 gallons or greater, from an enrolleeowned and/or operated lateral, discharging or threatening to discharge to waters of the State:

Notify California Office of Emergency Services and
obtain a notification control number.

Not applicable to a spill of less than 1,000 gallons.

California Office of
Emergency Services
at: (800) 852-7550
(Section 1 of Attachment
E1)
Monitoring Conduct visual monitoring. (Section 2 of Attachment E1)
Reporting
• Upload and certify a report, in an acceptable digital format, of all lateral spills (that do not discharge to a surface water) to the online CIWQS Sanitary
Sewer System Database, by February 1st after the
end of the calendar year in which the spills occur.
• Report a lateral spill of any volume that discharges
to a surface water as a Category 1 spill.
(Sections 3.6, 3.7 and

4.4 of Attachment E1)
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT F – REGIONAL WATER QUALITY CONTROL December 6, 2022

BOARD CONTACT INFORMATION
F - 1
ATTACHMENT F – REGIONAL WATER QUALITY CONTROL BOARD CONTACT

INFORMATION
This Attachment provides a map, list of counties, and contact information to assist the Enrollee in identifying the corresponding Regional Water Quality Control Board office, for all Regional Water Board notification requirements in this General Order.

Region 1 -- North Coast Regional Water Quality Control Board:

Del Norte, Glenn, Humboldt, Lake, Marin, Mendocino, Modoc, Siskiyou, Sonoma, and Trinity counties.

[email protected] or (707) 576-2220
Region 2 -- San Francisco Bay Regional Water Quality Control Board:

Alameda, Contra Costa, San Francisco, Santa Clara (Northern most part of Morgan Hill), San Mateo, Marin, Sonoma, Napa, Solano counties.

[email protected] or (510) 622-2369
Region 3 -- Central Coast Regional Water Quality Control Board:

Santa Clara (most of Morgan Hill), San Mateo (Southern portion), Santa Cruz, San Benito, Monterey, Kern (small portions), San Luis Obispo, Santa Barbara, Ventura (Northern portion) counties.

[email protected] or (805) 549-3147
Region 4 -- Los Angeles Regional Water Quality Control Board:

Los Angeles, Ventura counties (small portions of Kern and Santa Barbara counties). [email protected] or (213) 576-6600
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT F – REGIONAL WATER QUALITY CONTROL December 6, 2022

BOARD CONTACT INFORMATION
F - 2
Region 5 -- Central Valley Regional Water Quality Control Board:

Rancho Cordova (Sacramento) Office: Colusa, Lake, Sutter, Yuba, Sierra, Nevada, Placer, Yolo, Napa, (North East), Solano (West), Sacramento, El Dorado, Amador, Calaveras, San Joaquin, Contra Costa (East), Stanislaus, Tuolumne counties.

[email protected] or (916) 464-3291 Fresno Office: Fresno, Kern, Kings, Madera, Mariposa, Merced, and Tulare counties, and small portions of San Benito and San Luis Obispo counties.

[email protected] or (559) 445-5116 Redding Office: Butte, Glen, Lassen, Modoc, Plumas, Shasta, Siskiyou, and Tehama counties.

[email protected] or (530) 224-4845 Region 6 -- Lahontan Regional Water Quality Control Board:

Lake Tahoe Office: Alpine, Modoc (East), Lassen (East side and Eagle Lake), Sierra, Nevada, Placer, El Dorado counties.

[email protected] or (530) 542-5400 Victorville Office: Mono, Inyo, Kern (East), San Bernardino, Los Angeles (North East corner) counties.

[email protected] or (760) 241-6583 Region 7 -- Colorado River Basin Regional Water Quality Control Board:

Imperial county and portions of San Bernardino, Riverside, San Diego counties.

[email protected] or (760) 346-7491
Region 8 -- Santa Ana Regional Water Quality Control Board:

Orange, Riverside, San Bernardino counties.

[email protected] or (951) 782-4130
Region 9 -- San Diego Regional Water Quality Control Board:

San Diego county and portions of Orange and Riverside counties.

[email protected] or (619) 516-1990
End of Order 2022-0103-DWQ
Appendix A3 – Asset Summary Per Collection
System

Appendix B1 – List of Staff Responsible for
Implementing Specific Elements of the SSMP
Contact Information for Positions Responsible for SSMP
Responsible
Org. Unit
Responsible
Position
Name, Phone Number,
Email
SSMP Element
Sewer
Maintenance
Division
Division Manager Andrew Ngumba
(626) 262-2057
[email protected]

1. Introduction and Goal

2. Organization

3. Legal Authorities

9. Monitoring, Measurement and
Program Modifications

10. Internal Audit

11. Communication Program
Sewer
Maintenance
Division
Principal Civil
Engineer
Alex Villarama
(626) 300-3374
[email protected]

4. Operation and Maintenance
Program – Pipelines

6. Spill Emergency Response Plan
Sewer
Maintenance
Division
Senior Civil
Engineer,
Treatment Plants
and Pump Stations
Jeff Bouse
(626) 476-6709
[email protected]

4. Operation and Maintenance
Program – Pump Stations
Design
Division
Division Manager Youn Sim
(626) 458-7800
[email protected]

5. Design and Performance
Provisions - Design
Project
Management
III Division
Division Manager John Adkins
(626) 458-3100
[email protected]

5. Design and Performance
Provisions – Construction
Environmental
Programs
Division
Division Manager Emiko Thompson
(626) 458-3500
[email protected]

7. Sewer Pipe Blockage Control
Program
Sewer
Maintenance
Division
Senior Civil
Engineer,
Operations &
Engineering
Administration
Voltaire Llana
(626) 238-3179
[email protected]

8. System Evaluation, Capacity
Assurance and Capital
Improvements – Condition
Assessment and Prioritization of
Corrective Actions
Land
Development
Division
Division Manager Ciara Barnett
(626) 458-4900
[email protected]

8. System Evaluation, Capacity
Assurance and Capital
Improvements – Capacity
Assurance, County unincorporated
areas
Land
Development
Division
Civil Engineer,
Special Districts
Iwen Tseng
(626) 979-5416
[email protected]

8. System Evaluation, Capacity
Assurance and Capital
Improvements – Capital
Improvement Plan
Contact Information for Positions Responsible for SSMP
Responsible
Org. Unit
Responsible
Position
Name, Phone Number, Email SSMP Element
Sewer
Maintenance
Division
and
City of Santa
Fe Springs
Public Works
Department
Division Manager
and
Director of Public
Works/ City
Engineer
Andrew Ngumba (626) 262-
2057
[email protected]
and
James Enriquez, P.E.
(562) 868-0511 ext. 7450
[email protected]

1. Introduction and Goal

2. Organization

3. Legal Authorities

9. Monitoring,
Measurement and
Program
Modifications

10. Internal Audit

11. Communication
Program
Sewer
Maintenance
Division
Principal Civil
Engineer Alex Villarama (626) 300-
3374
[email protected]

4. Operation and
Maintenance Program
– Pipelines

6. Spill Emergency
Response Plan
Sewer
Maintenance
Division
Senior Civil
Engineer,
Treatment Plants
and Pump Stations
Jeff Bouse (626) 476-6709
[email protected]

4. Operation and
Maintenance Program
– Pump Stations
Santa Fe
Springs
Engineering
Division
Engineering
Services
James Enriquez, P.E.
(562) 868-0511 ext. 7450
[email protected]

5. Design and
Performance
Provisions - Design
Santa Fe
Springs
Engineering
Division
Engineering
Services
James Enriquez, P.E.
(562) 868-0511 ext. 7450
[email protected]

5. Design and
Performance
Provisions –
Construction
Santa Fe
Springs Fire
Rescue
Environmental
Protection Di
Environmental
Program Manager
Eric Scott
(562) 868-0511 ext 3812
[email protected]

7. Sewer Pipe Blockage
Control Program
Sewer
Maintenance
Division
Senior Civil Engineer,
Operations &
Engineering
Administration
Voltaire Llana (626) 238-
3179
[email protected]

8. System Evaluation,
Capacity Assurance and
Capital Improvements –
Condition Assessment
and Prioritization of
Corrective Actions
Santa Fe
Springs
Engineering
Division
Environmental
Program Manager
James Enriquez, P.E.
(562) 868-0511 ext. 7450
[email protected]

8. System Evaluation,
Capacity Assurance
and Capital
Improvements –
Capacity Assurance
Santa Fe
Springs
Community
Development
Community
Development
Director
Cuong Nguyen
(562) 868-0511 ext. 7359
[email protected]

8. System Evaluation,
Capacity Assurance
and Capital
Improvements – Capital
Improvement Plan
Appendix B2 – City and Sewer Maintenance
Division Staff Contact Sheet
South El Monte’s Staff
Name Position Telephone Email
James Enriquez Director of Public Works (562) 409-7540 [email protected] Robert Garcia
Assistant Director of
Public Works (562) 868-0511 ext. 7545 [email protected] Sarina Morales-Choate Civil Engineering Assistant (562) 868-0511 ext. 3619 sarinamorales[email protected]
Steve Bonilla Streets Supervisor (562) 941-5484 ext. 3611 [email protected] \\pw01\homedirs\SMHOME\SEWER\2025\SMD Telephone List 1-2-25.docx

SEWER MAINTENANCE DIVISION

TELEPHONE ROSTER
SEWER MAINTENANCE DIVISION ADMINISTRATION OFFICE COUNTY CELL SEWER PLAN CHECK/PROCUREMENT, CLAIMS & ACCOUNTS PAYABLE/ACCEPTANCE REVIEWS OFFICE COUNTY CELL NGUMBA, ANDREW (626) 300-3304 (626) 262-2057 SWARTZ, Robert (626) 300-3367 (626) 695-3893 ROLDAN, Violeta 3309 (626) 418-0145 LIU, Eric 3369 (626) 842-7246 VILLARAMA, Alex 3374 (626) 607-6607 WANG, Kathy 3322 N/A Valdez, Norma 3308 (626) 418-0193 CAPILI, Paolo (1) 3360 (626) 842-7249 Mier, Frank 3390 (626) 228-1289 Manabat, Nelson 3348 N/A Avanesian, Arsiney 4657 N/A Garcia, Marie (1) 3344 (626) 681-6543 Majidi, Hassan 3382 N/A
Division Safety Coordinator TSOLAKYAN, Gohar (4) 3325 N/A PORTILLO, WILLIAM 3368 (323) 496-8926 Caruthers, Tiara (4) 3391 (626) 759-0669 LA, Linh (2) 3340 N/A
Collection System - Field Yards Padilla, Brigette (3) 4660 N/A Central Yard (Supt.: Christopher Pena) (562) 941-7011 (626) 695-0176 1. Sewer Plan Check/Acceptance ReviewsEast Yard (Supt.: James Pryor) (626) 446-5227 (323) 640-8500 2. Direct Assessment, Record Maintenance & Accounts ReceivableNorth Yard (Supt.: Tim Bohannon) (661) 942-6042 (626) 695-5905 3. Procurement, Claims & Accounts PayableSanta Clarita Sub-Yard (Supt.: Capice Simms) (661) 222-2569 (562) 659-4709 4. Field Operations & MaintenanceSouth Yard (Supt.: Paul Bradford) (323) 233-3330 (626) 710-2615Palos Verdes Yard (Supt.: Juan Alonso) (310) 679-2550 (626) 201-8853 OPERATIONS & ENGINEERING ADMINISTRATION TREATMENT & PUMPING PLANT OPS. LLANA, Voltaire 3343 (626) 238-3179 BOUSE, Jeff 3373 (626) 476-6709 HONG, May 3388 (626) 842-7247 MEDINA, Sandra 3363 (626) 632-7305 Accumulative Capital Outlay/Condition Assessment Special Projects/GIS & Annexation FERDINANDSEN, Teagan 3376 (626) 632-8132 Zhu, Ye (Julie) (Backup Floor Warden) 3311 N/A Abegg, Jared 4711 (626) 762-1964 Luong, Hai (Floor Warden) 3393 N/A MORTAZAVI, Mahdi 3328 (626) 842-7250Bobadilla, Laura 3381 (626) 542-9024 Le, Hien 3316 N/ALee, Sarah 3366 (626) 542-9013 KEBEDE, Hanna 4686 (626) 842-7248 GONZALEZ, Jonathan 4693 (626) 719-1643 Asset Management Unit Aguilar, Emmanuel 3352 N/A MORELOS, Marissa 3370 (626) 719-8799Toomasian, Vera 4659 N/A Sun, Alexander 3387 (626) 842-7033 RAMIREZ, Mark (Electro-Mechanic Supv.) 4682 (626) 695-1818 Omae, Amy (Contractor) N/A (714) 730-2344 South Pumping Operations Murthy, Umesh (Contractor) N/A (626) 568-6084 MARTINEZ, William (323) 233-2015 (323) 496-9079
East & Central Pumping Operations Dispatch (800) 675-4357 MODLIN, George (626) 446-3271 (626) 233-4853 Conference Room (626) 300-3333 North/West Pumping Operations Office Fax (626) 300-3365 DURAN, Alfredo (661) 942-6042 (626) 614-7932VALLES, Anthony (661) 222-2569 (626) 219-5920 Wastewater Treatment Plant Operations – East/South Unit DOLAN, Pat (310) 779-0867 N/A
Appendix C – Not Used
Reserved for future attachments associated with SSMP Element 3 – Legal Authorities.

Appendix D – Field Operations Yard and Pump
Station Map
Whittier
Downey
Norwalk
La Mirada
Bellflower
Santa Fe Springs
Unincorporated
Cerritos
Pico Rivera
Commerce
Artesia
Paramount
Bell Gardens
Montebello
La Habra Heights
Long Beach
0 0.65 1.3
Miles
Sewer Facilities
in the City of
Santa Fe Springs
As of Date: 5/12/2025
Document Name: SewerFacilities_Mapbook
Manholes: 1,917
Sewer footage: 84.36 mi
Easement Length: 17.48 mi
Pump Stations: 1
Legend
SMD Manhole
Sewer Pump Station
No SMD Mainted Manhole
Trunk Sewer MHs
Gravity
Force Main
Siphon
Non SMD Sanitary Sewers
Trunk Main Lines
Sewer Maint Dist Boundary
Cityof Santa Fe Springs

Appendix E – Not Used
Reserved for future attachments associated with SSMP Element 5 – Design and Performance Provisions.

Appendix F – Spill Emergency Response Plan
Spill Emergency
Response Plan
Los Angeles County, Department of Public
Works
Protocols for Sewer Spill Response, Notification
and Reporting
Los Angeles, California
March 2025
Spill Emergency Response Plan
Los Angeles County, Department of Public Works
March 2025 | i
Contents
1 Purpose............................................................................................................................3

1.1 Regulatory Requirements............................................................................................3 2 Spill Detection and Dispatch to Investigate.............................................................................4 3 Spill Response Procedures..................................................................................................5

3.1 Safety ......................................................................................................................5

3.2 Traffic and Crowd Control............................................................................................5

3.3 Primary Responder Priorities.......................................................................................6

3.4 Initial Response.........................................................................................................6

3.4.1 Restore Flow.................................................................................................7

3.4.2 Initiate Spill Containment Measures...................................................................7

3.5 Water Quality Sampling and Testing.............................................................................8

3.6 Recovery and Clean Up..............................................................................................8

3.6.1 Recovery of Spilled Sewage.............................................................................8

3.6.2 Clean Up and Disinfection................................................................................8

3.6.3 Follow Up Activities.........................................................................................9

3.7 Public Notification......................................................................................................9

3.8 Spill Event Investigation..............................................................................................9 4 Spill Documentation and Reporting .....................................................................................11

4.1 Spill Categories.......................................................................................................11

4.2 Internal Spill Reporting Procedures.............................................................................11

4.3 External Spill Reporting Procedures............................................................................12

4.3.1 Category 1 Spills ..........................................................................................12

4.3.2 Category 2 Spills ..........................................................................................16

4.3.3 Category 3 Spills ..........................................................................................18

4.3.4 Category 4 Spills ..........................................................................................20

4.3.5 Monthly Certification of “No-Spills” or “Category 4 Spills” and/or “NonCategory 1 Lateral Spills”...............................................................................20

4.4 Internal Spill Documentation......................................................................................22

4.4.1 Category 1, 2, and 3 Spills.............................................................................22

4.4.2 Category 4 Spills ..........................................................................................22

4.4.3 Private Lateral Sewage Discharges................................................................. 23

4.5 Spill Record Keeping Requirements............................................................................23

4.5.1 Post Spill Event Debriefing.............................................................................24 5 Spill Emergency Response Plan Update and Training............................................................25

5.1 Annual Review and Update .......................................................................................25

5.2 Spill Response Training............................................................................................25

5.3 Initial and Annual Refresher Training ..........................................................................25

5.3.1 Spill Training Record Keeping.........................................................................25

5.4 Contractors Working on Public Sewer Facilities............................................................26 Safety.............................................................................................................................32 Water Quality Sampling.....................................................................................................32 Water Quality Sampling Equipment.....................................................................................34 Water Quality Sampling Procedure......................................................................................35 Spill Emergency Response Plan
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Water Quality Analysis-Protocols........................................................................................35 Reporting Requirements....................................................................................................35 Tables
Table 4-1: Spill Categories and Definitions....................................................................................11 Table 4-2. External Reporting and Notification Checklist and Contact Information...............................21 Appendices
Appendix A. Combined Resources Phone List...............................................................................27 Appendix B. Sanitary Sewer Spill Response Flowchart and Notification Table....................................28 Appendix C. Service Request Form.............................................................................................30 Appendix D. SWMD Illicit Discharge Emergency Response Flowchart ..............................................31 Appendix E. Water Quality Monitoring Program.............................................................................32 Appendix F. LACPW Methods for Estimating Spill Volume..............................................................37 Appendix G. Spill Report Form....................................................................................................42 Spill Emergency Response Plan
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1 Purpose
The purpose of the Spill Emergency Response Plan (SERP) is to support an orderly and effective response to sewer spills. This plan provides guidelines for the County of Los Angeles District’s maintenance crew to follow in responding to, cleaning up, and reporting sewer spills that may occur within the Consolidated and Marina Sewer Maintenance District’s service area.

1.1 Regulatory Requirements
The Districts arerequired to have an up-to-dateSpill Emergency Response Plan to ensure prompt detection and response to spills to reduce spill volumes and collect information for prevention of future spills. The Spill Emergency Response Plan must include procedures to:
• Notify primary responders, appropriate local officials, and appropriate regulatory agencies of a spill in a timely manner;
• Notify other potentially affected entities (for example, health agencies, water suppliers, etc.) of spills that potentially affect public health or reach waters of the State;
• Comply with the notification, monitoring and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders; • Ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained;
• Address emergency system operations, traffic control and other necessary response activities;
• Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system;
• Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State;
• Remove sewage from the drainage conveyance system;
• Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneficial uses in the receiving waters; • Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery;
• Implement pre-planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior, during, and after a spill event; • Conduct post-spill assessments of spill response activities; • Document and report spill events as required in this General Order; and • Annually, review and assess effectiveness of the Spill Emergency Response Plan, and update the Plan as needed.

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2 Spill Detection and Dispatch to Investigate
The processes employed to notify Districts maintenance staff of the occurrence of a spill include: observation by the public, calls from outside agencies such as the cities served by the Districts, Los Angeles County Sheriff’s Department, Los Angeles County Fire Department or Public Works, receipt of an alarm, or observation by Districts staff during the normal course of their work.

The Sewer Maintenance Districts provide 24-hour emergency services to investigate complaints from citizens. The 24-hour emergency telephone number is 1-800-675-HELP (4357). Personnel are available each day of the year to receive and act on any calls or automated alarms related to problems in the sewer system including overflows.

During business hours, compliant calls are received by the Department of Public Works' Operator. The Operator will dispatch the nearest Sewer Maintenance crew to the problem site. Normal Business hours are Monday through Friday from 6:30 a.m. to 5:00 p.m.

For after-hour calls (i.e., any calls outside of business hours), the Operator will call the Sewer Maintenance Superintendent or Supervisor in the order listed on the Emergency Home Telephone list.

The Superintendent or Supervisor who receives the emergency call will investigate the complaint and take appropriate action, including immediate dispatch of a standby crew with necessary equipment to take care of the problem or refer the call to other agencies if the problem is found not to be in our jurisdiction.

All contact information can be found in the Combined Resources Phone List in Appendix A.

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3 Spill Response Procedures
Sewer service calls are high priority events that demand a prompt response to the location of the problem. During normal working hours, the nearest Sewer Maintenance Crew is the Primary Responder. During after hours, the staff assigned to the Emergency Call List is the Primary Responder who will investigate the service call to determine the appropriate response.

All contact information can be found in the Combined Resources Phone List in Appendix A.

The response procedures for spills caused by sewers managed by the Department of Public Works along with a notification table are depicted in Appendix B.

The following information provides the order of operations for crew response procedures relating to spills:

The crew shall also document the overflow with photographs of the point of overflow, property damage, traffic control, containment method, and point of entry to storm drain system. At this time, crews identify the probable cause of the overflow (i.e. grease, roots, rocks, etc.) and then remedial actions are taken to ensure the mainline is down and running normal. The complainant of the overflow is informed of the cause of the problem and the remedial action taken.

3.1 Safety
All responding Districts personnel are responsible for following Los Angeles County Public Works safety procedures at all times. Assume that the overflow contains hazardous materials, particularly if it occurs in an industrial area. Crews shall stay upwind of any potential air contamination or fumes until it is determined to be safe to approach the origin of the spill. If hazardous materials are suspected, our crews are to notify the Department of Public Works' Dispatch Unit so that a Hazmat investigation can be made immediately.

3.2 Traffic and Crowd Control
Traffic control requirements vary depending on the location and the risk to operating personnel and the public. The Districts use the following traffic control devices, as appropriate:
• Warning signs (signs with the symbol for person working are preferred); • Directional arrow signs on rear of the truck;
• Traffic cones clearly delineating traffic lanes and directions; and • One or more flaggers utilized to control and direct traffic where visibility is limited or the possibility of collision exits.

Place warning signs, cones, barricades and caution tape as needed to keep vehicles and pedestrians away from contact with spilled sewage.

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3.3 Primary Responder Priorities
The Primary Responder’s priorities, as the first person to respond to the call, are:
• To follow safe work practices;
• To respond promptly with appropriate equipment;
• To contain the spill wherever feasible;
• To restore the flow as soon as practicable;
• To minimize public access to and/or contact with the spilled sewage; • To ensure proper cleanup has occurred with contractor; and • To restore the area to its original condition (or as close as possible).

3.4 Initial Response
Upon notification of a possible sewer spill to the Public Works 24-hour Emergency phone number, the operator receiving the call gathers as much information as available through the caller. Information typically available includes the time the spill was noticed, address of the spill, general location of the spill (street, alley, easement, parking lot, private property, etc.) as well as a call back telephone number of the calling party in case additional information is needed. The Service request form to be filled by the operator after receiving the notification of a spill is provided in Appendix C.

The receiving operator will call the nearest crew during normal working hours or the staff assigned to the Emergency Call List during after-hours. All known information about the spill will be provided to the responding party.

Upon arrival, the responding crew will:
• Field verify the address and nearest cross street to determine whether the spill or backup is located in LACPW’s service area. If in LACPW’s service area, call the County Operator within 15 minutes to notify Department of Public Health. Notify the responsible maintenance agency if it is not a LACPW facility. • Note arrival time at spill site.
• Use best judgment to determine whether to proceed immediately with blockage removal versus containment.
• If the spill/backup is caused by a private lateral, the responding crew should contain/mitigate the spilled sewage to prevent sewage from entering the public right of way without LACPW staff going on private property. • Set up absorbent socks or sandbags to prevent flow from entering any nearby storm drain or catch basin. The cleaning truck crew will also locate the dry sewer manhole for the jetter truck to clear the upstream stoppage. • Set up traffic and pedestrian control as necessary for safety of the public and the response crew.

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3.4.1 Restore Flow
Using the appropriate cleaning tools, the LACPW’s jetter truck will set up downstream of the blockage and hydro clean upstream from a clear manhole. The crew will attempt to remove the blockage from the system and observe the flows to ensure that the blockage does not recur downstream.
• If the blockage cannot be cleared within a reasonable time, or the sewer requires construction repairs to restore flow, then initiate additional containment measures and/or bypass pumping.
• If the blockage is too large for the sewer operations crew to bypass, Sewer Maintenance Division will access additional resources through Emergency OnCall contracts to assist with a larger bypass.

3.4.2 Initiate Spill Containment Measures
The responding crew should attempt to contain as much of the spilled sewage as possible using the following steps:
• Determine the immediate destination of the overflowing sewage. • Department of Public Works, Stormwater Maintenance Division (SWMD), is notified of all overflows that discharge into the storm drain system or flood control channel. SWMD’s role is to assist in tracing and capturing as much of the spill before it reaches waters of the United States. A sewage spill greater than 1,000 gallons and likely to enter a facility is considered a significant release and should be handled in the same way as an illicit discharge as per County of Los Angeles Department of Public Works’ Stormwater Maintenance Division ‘Illicit Discharge Emergency Response Procedures’. The SWMD Illicit Discharge Emergency Response Flowchart is shown in Appendix D.
• Implement immediate containment measures consisting of containing flow from reaching catch basins using absorbent socks, and/or other dam construction material to contain the spill, whenever appropriate.
• Additional containment measures include containing/directing the spilled sewage by digging a dike/dam or using sandbags.
• LACPW is only responsible for sewer mainline maintenance and is not responsible for maintenance of any portion of the private property sewer lateral.

The private property sewer lateral extends from the building to the connection at the sewer mainline. If the spill is caused by a sewer lateral, LACPW will check the mainline and ensure this is clear. If this is not, LACPW will proceed to unblock the line to restore flow. If the mainline is clear of any blockages, LACPW will contact the owner of the lateral, who will be responsible to contact a plumber to clear the blockage and restore flow. General precautions for sewage contamination on residential property is detailed below:

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General Precautions for Sewage Contamination of Residential Property If a sewer backup caused flooding in a home, the property owner should:
• Keep people and pets away from the affected area(s).
• Do not attempt to clean it themselves.
• Turn off central heat and air-conditioning systems and prevent flow from reaching floor vents by using towels or blankets as a berm. Remove the vent cover and stuff a towel in the opening to help prevent the flow from entering. • Leave items in the affected area for the experts to handle.

Homeowner Responsibilities:

The homeowner is responsible for clearing any blockage in the home’s plumbing system or private lateral and for any resulting flood damage to the structure. The homeowner is also responsible for damage that happens because a lateral was not properly installed. If the sewage flooding was caused by blockage in the private sewer lateral:
• Call an experienced restoration company for cleanup and removal of affected surfaces.
• Report a claim to the homeowner’s insurance carrier.
• If there was recent plumbing work performed, contact the plumber or contractor.

If the sewage flooding was caused by a blockage in the public sewer main, LACPW may be responsible for the damages. If this occurs, the property owner will file a claim as soon as possible, and LACPWwill respond accordingly. If a blockage occurs in the private sewer lateral, it is the homeowner’s responsibility to clear the blockage. All blockages occurring in the Private Sewer Lateral, are the responsibility of the homeowner.

3.5 Water Quality Sampling and Testing
As part of this effort, a water quality monitoring plan was developed for LACPW as shown in Appendix E. Spill volume estimation can be determined following one of the steps in Appendix F.

3.6 Recovery and Clean Up

3.6.1 Recovery of Spilled Sewage
Use a vacuum truck to vacuum up all spilled sewage and any water used to flush the area.

3.6.2 Clean Up and Disinfection
Implement clean up and disinfection procedures to reduce the potential for human health issues and adverse environmental impacts that are associated with a spill event. The procedures described are for dry weather conditions and should be modified as required for wet weather conditions.

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Hard Surface Areas
Take reasonable steps to contain and vacuum up the wastewater. Collect all signs of sewage solids and sewage-related material either by hand or with the use of rakes and brooms. Wash down the affected area with high pressure water using nozzles on provided on the hydro/combo unit and vacuum the wash water utilizing the hydro/combo unit. Allow area to dry. Repeat the process if additional cleaning is required. Use disinfection.

Landscaped and Unimproved Natural Vegetation
If spill occurs in landscape, either flush the landscape with wash water or take off the top inch or the amount that has been affected and replace the soil. The approach will be determined by the Primary Responder.

Wet Weather Modifications
Omit flushing and sampling during heavy storm events with heavy runoff where flushing is not required and sampling would not provide meaningful results.

3.6.3 Follow Up Activities
If sewage has reached the storm drain system, use the hydro/combo unit to vacuum/pump out the catch basin. Flush the storm drain system with wash water and capture all residual wash water at a point of containment downstream. Stormwater Maintenance Division staff will request the amount/quantity of storm drain to clean/flush.

If LACPW sewer causes an overflow on a private property, a remediation contractor will be called to clean and sanitize the affect areas of the home. If the blockage occurs in the main, LACPW will report this as a spill and restore flow. The Primary Responder will notify the Sewer Operations Superintendent or Supervisor to determine if any immediate steps to rectify the issue are required. Provide the customer with the contact information of LACPW to make a claim, pending investigation.

3.7 Public Notification
If a spill enters the ocean or a waterway requiring posting of signage, contact Los Angeles County Department of Public Health through the County Operator. The Department of Public Health will post and remove signage for waterways and beach closures as required and will not remove the signs until the effects of the spill have been mitigated. A public press release will be made of the temporary closure due to a spill.

3.8 Spill Event Investigation
The objective of the spill event investigation is to determine the cause of the spill and to identify corrective action(s) needed that will reduce or eliminate potential for the spill to recur.

The investigation includes reviewing all relevant data to determine appropriate corrective action(s) for the line segment. The investigation will be conducted by the Supervisorand/or and reported to the Superintendent or his/her designee. The investigation should include:

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• A review of and verification of the information reported on the Spill Report Form (Appendix G);
• A review of available photographs;
• A review of historical maintenance activities;
• Completion of a post-spill CCTV inspection to determine the condition of the line segment immediately upstream and downstream of the spill and review the results.
• A review of the results of a FOG source control investigation, if the spill is FOGrelated; and • Debrief with staff who responded to the spill.

The goal of the spill event investigation is to determine the cause of the spill event and to identify appropriate corrective actions. LACPW’s standard practice is, at a minimum, to perform a CCTV inspection of the pipe containing the blockage that caused the spill event along with the pipes immediately upstream and downstream to find a resolution on how to decrease the chance this will happen again.

LACPW has a book of sewer cleaning periodics for pipe segments that are cleaned more frequently. These are put on a more regular cleaning schedule to reduce the potential of another spill if one had occurred previously.

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4 Spill Documentation and Reporting

4.1 Spill Categories
The California State Water Resources Control Board (SRWCB) has established guidelines for classifying and reporting sewer spills. Reporting and documentation requirements vary based on the type of spill.

Currently, there are four categories of spills as defined by the SWRCB and shown in Table 4-11.

Table 4-1: Spill Categories and Definitions

CATEGORIES

DEFINITIONS
[see Page A-4 in Attachment A of Order 2022-0103-DWQ, for Spill definition] CATEGORY 1 A Category 1 spill is a spill of any volume of sewage from or caused by a sanitary sewer system regulated under the General Order that results in a discharge to:
• A surface water, including a surface water body that contains no flow or volume of water; or
• A drainage conveyance system that discharges to surface waters when the sewage is not fully captured and returned to the sanitary sewer system or disposed of properly.

Any spill volume not recovered from a drainage conveyance system is considered a discharge to surface water, unless the drainage conveyance system discharges to a dedicated stormwater infiltration basin or facility.

A spill from a Districts-owned and/or operated lateral that discharges to a surface water is a Category 1 spill; the Districts shall report all Category 1 spills per section

3.1 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of the General Order.

CATEGORY 2 A Category 2 spill is a spill of 1,000 gallons or greater, from or caused by a sanitary sewer system regulated under the General Order that does not discharge to a surface water.

A spill of 1,000 gallons or greater that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system, is a Category 2 spill.

CATEGORY 3 A Category 3 spill is a spill of equal to or greater than 50 gallons and less than 1,000 gallons, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.

A spill of equal to or greater than 50 gallons and less than 1,000 gallons, that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 3 spill.

CATEGORY 4 A Category 4 spill is a spill of less than 50 gallons, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.

A spill of less than 50 gallons that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 4 spill.

4.2 Internal Spill Reporting Procedures
1 State Water Resources Control Board General Order for Sanitary Sewer Systems, Order WQ 2022- 0103-DWQ
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The Primary Responder will fill out the Service Request Form (Appendix C) and the Spill Report Form (Appendix G) and turn it in to the Superintendent or Supervisor. The Spill Report Form includes field for documenting spill volume information. Use Appendix F to estimate and record the duration and volume of the spill.

The Superintendent or Supervisor reviews the completed Spill Report Form and provides the completed form to the CIWQS Data Submitter for entry into the State Water Resources Control Board (SWRCB) California Integrated Water Quality System (CIWQS) Online Spill Reporting System. The Legally Responsible Official certifies the Spill Report in CIWQS.

4.3 External Spill Reporting Procedures 2
CIWQS is used for reporting spill information to the SWRCB whenever possible. A summary of external reporting and notification requirements and contact information is included as Table 4-2.

4.3.1 Category 1 Spills
Draft Spill Report for Category 1 Spills
Within three (3) business days of the Enrollee’s knowledge of a Category 1 spill, the Enrollee shall submit a Draft Spill Report to the online CIWQS Sanitary Sewer System Database. The Draft Spill Report must, at minimum, include the following items:

1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;

2. Spill location name;

3. Date and time the Enrollee was notified of, or self-discovered, the spill;

4. Operator arrival time;

5. Estimated spill start date and time;

6. Date and time the Enrollee notified the California Office of Emergency Services, and the assigned control number;

7. Description, photographs, and GPS coordinates of the system location where the spill originated;
o If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;

8. Estimated total spill volume exiting the system;

9. Description and photographs of the extent of the spill and spill boundaries; 2 State Water Resources Control Board Monitoring and Reporting Program No. 2006·0003-DWQ (as revised by Order No. WQ 2008-0002.EXEC) Statewide General Waste Discharge Requirements for Sanitary Sewer Systems
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10. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; o Photographs of the drainage conveyance system entry location(s); o Estimated spill volume fully recovered from the drainage conveyance system; o Estimated spill volume remaining within the drainage conveyance system;

11. Description and photographs of all discharge point(s) into the surface water;

12. Estimated spill volume that discharged to surface waters; and

13. Estimated total spill volume recovered
Certified Spill Report for Category 1 Spills
Within 15 calendar days of the spill end date, the Enrollee shall submit a Certified Spill Report for Category 1 spills, to the online CIWQS Sanitary Sewer System Database. Upon completion of the Certified Spill Report, the online CIWQS Sanitary Sewer System Database will issue a final spill event identification number. The Certified Spill Report must, at minimum, include the following mandatory information in addition to all information in the Draft Spill Report per the previous section (Draft Spill Report for Category 1 Spills) above:

1. Description of the spill event destination(s), including GPS coordinates if available, that represent the full spread and reach of the spill;

2. Spill end date and time;

3. Description of how the spill volume estimations were calculated, including at a minimum:
o The methodology, assumptions and type of data relied upon, such as supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology(ies), assumptions and type of data relied upon for estimations of the spill start time and the spill end time;

4. Spill cause(s) (for example, root intrusion, grease deposition, etc.);

5. System failure location (for example, main, lateral, pump station, etc.);

6. Description of the pipe material, and estimated age of the pipe material, at the failure Location;

7. Description of the impact of the spill;

8. Whether or not the spill was associated with a storm event;

9. Description of spill response activities including description of immediate spill containment and cleanup efforts;
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10. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of major milestones for those steps;

11. Spill response completion date;

12. Detailed narrative of investigation and investigation findings of cause of spill;

13. Reasons for an ongoing investigation (as applicable) and the expected date of completion;

14. Name and type of receiving water body(s);

15. Description of the water body(s), including but not limited to:
o Observed impacts on aquatic life,
o Public closure, restricted public access, temporary restricted use, and/or posted o health warnings due to spill,
o Responsible entity for closing/restricting use of water body, and o Number of days closed/restricted as a result of the spill.

16. Whether or not the spill was located within 1,000 feet of a municipal surface water intake; and

17. If water quality samples were collected, identify sample locations and the parameters the water quality samples were analyzed for. If no samples were taken, Not Applicable shall be selected.

Spill Technical Report for Individual Category 1 Spill in which 50,000 Gallons or Greater Discharged into a Surface Water
For any spill in which 50,000 gallons or greater discharged into a surface water, within 45 calendar days of the spill end date, the Enrollee shall submit a Spill Technical Report to the online CIWQS Sanitary Sewer System Database. The Spill Technical Report, at minimum, must include the following information:

1. Spill causes and circumstances, including at minimum:
o Complete and detailed explanation of how and when the spill was discovered; o Photographs illustrating the spill origin, the extent and reach of the spill, drainage conveyance system entrance and exit, receiving water, and post-cleanup site conditions;
o Diagram showing the spill failure point, appearance point(s), the spill flow path, and ultimate destinations;
o Detailed description of the methodology employed, and available data used to calculate the discharge volume and, if applicable, the recovered spill volume; o Detailed description of the spill cause(s);
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o Description of the pipe material, and estimated age of the pipe material, at the failure location;
o Description of the impact of the spill;
o Copy of original field crew records used to document the spill; and o Historical maintenance records for the failure location.

2. Enrollee’s response to the spill:
o Chronological narrative description of all actions taken by the Enrollee to terminate the spill;
o Explanation of how the Sewer System Management Plan Spill Emergency Response Plan was implemented to respond to and mitigate the spill; and o Final corrective action(s) completed and a schedule for planned corrective actions, including:
• Local regulatory enforcement action taken against an illicit discharge in response to this spill, as applicable,
• Identifiable system modifications, and operation and maintenance program modifications needed to prevent repeated spill occurrences, and • Necessary modifications to the Emergency Spill Response Plan to incorporate lessons learned in responding to and mitigating the spill.

3. Water Quality Monitoring, including at minimum:
o Description of all water quality sampling activities conducted; o List of pollutant and parameters monitored, sampled and analyzed; as required in section 2.3 (Receiving Water Monitoring) of the General Order; o Laboratory results, including laboratory reports;
o Detailed location map illustrating all water quality sampling points; and o Other regulatory agencies receiving sample results (if applicable).

4. Evaluation of spill impact(s), including a description of short-term and long-term impact(s) to beneficial uses of the surface water.

Amended Certified Spill Reports for Individual Category 1 Spills The Enrollee shall update or add additional information to a Certified Spill Report within 90 calendar days of the spill end date by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database. The Enrollee shall certify the amended report.

After 90 calendar days, the Enrollee shall contact the State Water Board at [email protected] to request to amend a Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the Amended Spill Report due date.

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4.3.2 Category 2 Spills
Draft Spill Report for Category 2 Spills
Within three (3) business days of the Enrollee’s knowledge of a Category 2 spill, the Enrollee shall submit a Draft Spill Report to the online CIWQS Sanitary Sewer System Database. The Draft Spill Report must, at minimum, include the following items:

1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;

2. Spill location name;

3. Date and time the Enrollee was notified of, or self-discovered, the spill;

4. Operator arrival time;

5. Estimated spill start date and time;

6. Date and time the Enrollee notified the California Office of Emergency Services, and the assigned control number;

7. Description, photographs, and GPS coordinates of the system location where the spill originated;
o If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;

8. Estimated total spill volume exiting the system;

9. Description and photographs of the extent of the spill and spill boundaries;

10. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; o Photographs of the drainage conveyance system entry location(s); o Estimated spill volume fully recovered from the drainage conveyance system; o Estimated spill volume remaining within the drainage conveyance system; o Estimated spill volume discharged to a groundwater infiltration basin or facility, if applicable; and

11. Estimated total spill volume recovered.

Certified Spill Report for Category 2 Spills
Within 15 calendar days of the spill end date, the Enrollee shall submit a Certified Spill Report for the Category 2 spill, to the online CIWQS Sanitary Sewer System Database (https://ciwqs.waterboards.ca.gov). Upon completion of the Certified Spill Report, the online CIWQS Sanitary Sewer System Database will issue a final spill event identification number.

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The Certified Spill Report must, at minimum, include the following mandatory information in addition to all information in the Draft Spill Report per the previous section (Draft Spill Report for Category 2 Spills) above:

1. Description of the spill event destination(s), including GPS coordinates if available, that represent the full spread and reach of the spill;

2. Spill end date and time;

3. Description of how the spill volume estimations were calculated, including at a minimum:
o The methodology, assumptions and type of data relied upon, such as supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology(ies), assumptions and type of data relied upon for estimations of the spill start time and the spill end time;

4. Spill cause(s) (for example, root intrusion, grease deposition, etc.);

5. System failure location (for example, main, pump station, etc.);

6. Description of the pipe/infrastructure material, and estimated age of the pipe material, at the failure location;

7. Description of the impact of the spill;

8. Whether or not the spill was associated with a storm event;

9. Description of spill response activities including description of immediate spill containment and cleanup efforts;

10. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of major milestones for those steps;

11. Spill response completion date;

12. Detailed narrative of investigation and investigation findings of cause of spill;

13. Reasons for an ongoing investigation (as applicable) and the expected date of completion; and

14. Whether or not the spill was located within 1,000 feet of a municipal surface water intake.

Amended Certified Spill Reports for Individual Category 2 Spills The Enrollee shall update or add additional information to a Certified Spill Report within 90 calendar days of the spill end date by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database.

The Enrollee shall certify the amended report. After 90 calendar days, the Enrollee shall contact the State Water Board at [email protected] to request to Spill Emergency Response Plan
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amend a Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the Amended Spill Report due date.

4.3.3 Category 3 Spills
Monthly Certified Spill Reporting for Category 3 Spills The Enrollee shall report and certify all Category 3 spills to the online CIWQS Sanitary Sewer System Database within 30 calendar days after the end of the month in which the spills occurred. After the Legally Responsible Official certifies the spills, the online CIWQS Sanitary Sewer System Database will issue a spill event identification number for each spill. The monthly reporting of all Category 3 spills must include the following items for each spill:

1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;

2. Spill location name;

3. Date and time the Enrollee was notified of, or self-discovered, the spill;

4. Operator arrival time;

5. Estimated spill start date and time;

6. Description, photographs, and GPS coordinates where the spill originated:
o If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;

7. Estimated total spill volume exiting the system;

8. Description and photographs of the extent of the spill and spill boundaries;

9. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; o Photographs of the drainage conveyance system entry locations(s); o Estimated spill volume fully recovered from the drainage conveyance system; and o Estimated spill volume discharged to a groundwater infiltration basis or facility, if applicable.

10. Estimated total spill volume recovered;

11. Description of the spill event destination(s), including GPS coordinates, if available, that represent the full spread and reaches of the spill;

12. Spill end date and time;

13. Description of how the spill volume estimations were calculated, including, at minimum:
o The methodology and type of data relied upon, including supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information Spill Emergency Response Plan
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used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology and type of data relied upon to estimate the spill start time, ongoing spill rate at time of arrival (if applicable), and the spill end time;

14. Spill cause(s) (for example, root intrusion, grease deposition, etc.);

15. System failure location (for example, main, pump station, etc.);

16. Description of the pipe/infrastructure material, and estimated age of the pipe/infrastructure material, at the failure location;

17. Description of the impact of the spill;

18. Whether or not the spill was associated with a storm event;

19. Description of spill response activities including description of immediate spill containment and cleanup efforts;

20. Description of spill corrective actions, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of the major milestones for those steps; including, at minimum:
o Local regulatory enforcement action taken against an illicit discharge in response to this spill, as applicable, and
o Identifiable system modifications, and operation and maintenance program modifications needed to prevent repeated spill occurrences at the same spill event location, including:
• Adjusted schedule/method of preventive maintenance,
• Planned rehabilitation or replacement of sanitary sewer asset, • Inspected, repaired asset(s), or replaced defective asset(s), • Capital improvements,
• Documentation verifying immediately implemented system modifications and operating/maintenance modifications,
• Description of spill response activities,
• Spill response completion date, and
• Ongoing investigation efforts, and expected completion date of investigation to determine the full cause of spill;

21. Detailed narrative of investigation and investigation findings of cause of spill.

Amended Certified Spill Reports for Category 3 Spills
Within 90 calendar days of the certified Spill Report due date, the Enrollee may update or add additional information to a certified Spill Report by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database.

The Enrollee shall certify the amended report.

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After 90 calendar days, the Legally Responsible Official shall contact the State Water Board at [email protected] to request to amend a certified Spill Report.

The Legally Responsible Official shall submit justification for why the additional information was not reported within the 90-day timeframe for amending the certified Spill Report, as provided above.

4.3.4 Category 4 Spills
Monthly Certified Spill Reporting for Category 4 Spills The Enrollee shall report and certify the estimated total spill volume exiting the sanitary sewer system, and the total number of all Category 4 spills to the online CIWQS Sanitary Sewer System Database, within 30 calendar days after the end of the month in which the spills occurred.

Annual Certified Spill Reporting of Category 4 and/or Lateral Spills For all Category 4 spills and spills from its owned and/or operated laterals that are caused by a failure or blockage in the lateral and that do not discharge to a surface water, the Enrollee shall:
o The Enrollee shall provide records upon request by State Water Board or Regional Water Board staff.
o Annually upload and certify a report, in an appropriate digital format, of all recordkeeping of spills to the online CIWQS Sanitary Sewer System Database, by February 1st after the end of the calendar year in which the spills occurred.

A spill from an Enrollee-owned and/or operated lateral that discharges to a surface water is a Category 1 spill; the Enrollee shall report all Category 1 spills per section 3.1 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of the General Order.

4.3.5 Monthly Certification of “No-Spills” or “Category 4 Spills” and/or “Non-Category 1 Lateral Spills”
If either (1) no spills occur during a calendar month or (2) only Category 4, occur during a calendar month, the Enrollee shall certify, within 30 calendar days after the end of each calendar month, either a “No-Spill” certification statement, or a “Category 4 Spills” and/or “Non-Category 1 Lateral Spills” certification statement, in the online CIWQS Sanitary Sewer System Database, certifying that there were either no spills, or Category 4 and/or Non-Category 1 Lateral Spills that will be reported annually for the designated month.

If a spill starts in one calendar month and ends in a subsequent calendar month, and the Enrollee has no further spills of any category, in the subsequent calendar month, the Enrollee shall certify “no-spills” for the subsequent calendar month. If the Enrollee has no spills from its systems during a calendar month, but the Enrollee voluntarily reported a spill from a private lateral or a private system, the Enrollee shall certify “no-spills” for that calendar month.

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Table 4-2. External Reporting and Notification Checklist and Contact Information Reporting & Certification Checklist
Category 1 Spill that reach Drainage Channel or Surface Waters 2-Hour Notification:

Regulatory Agencies (Cal OES) must be notified within two hours of ANY discharge of sewage (untreated/partially treated) to a surface water or drainage channel (that is not fully captured and returned to sewer).

Within 3 Business Days of Notification:

Enter draft report in CIWQS.

Within 15 Calendar Days of Conclusion of Response/Remediation:

Must be certified by LRO using CIWQS.

Within 45 Calendar Days of Conclusion of Response/Remediation:

Submit Spill Technical Report for spills 50,000 gallons or greater Within 90 Calendar Days of Conclusion of Response/Remediation:

Submit Amended Certified Spill Report (If necessary)
Category 2 Spill (>1,000, Did not reach Surface Waters) 2-Hour Notification:

Regulatory Agencies (Cal OES) must be notified within two hours of ANY discharge of sewage (untreated/partially treated) 1,000 gallons or greater.

Within 3 Business Days of Notification:

Enter draft report in CIWQS.

Within 15 Calendar Days of Conclusion of Response/Remediation:

Must be certified by LRO using CIWQS.

Within 90 Calendar Days of Conclusion of Response/Remediation:

Submit Amended Certified Spill Report (If necessary)
Category 3 Spill
Within 30 days past the end of the month in which the spill occurred Submit certified report.

Within 90 Calendar Days of Conclusion of Response/Remediation:

Submit Amended Certified Spill Report (If necessary)
Category 4 Spill
Within 30 days past the end of the month in which the spill occurred Submit certified report.

By February 1st after the end of the calendar year in which the spill occurred Submit certified report, in acceptable electronic format, of all recordkeeping of spills.

No-Spill or Category 4 Spills
Within 30 days past the end of the month
Certify either a “No-Spill” certification statement, or a “Category 4 Spills” certification statement. The LRO or designee must report using CIWQS.

Private Lateral Sewage Discharge (Reporting is Optional) Within 30 days past the end of the month in which the spill occurred If reporting, enter into CIWQS as a “Private Lateral Sewage Discharge” and identify responsible party, if known (not LACPW). Must be certified by LRO using CIWQS.

Two-Hour Notification

1. California Office of Emergency Service
Phone: (800) 852-7550 Make sure you ask for an “OES Control Number” (for RWQCB)

2. RWQCB (Region 4 – Los Angeles)
Contact Los Angeles Regional Water Quality Control Board for spills over 50,000 gallons to surface waters to determine if RWQCB has additional direction for water quality sampling.

RWQCB, Region 4
Region 4, Main Number (213) 576-6600
Region 4, Fax (213) 576-6640
Region 4: [email protected]
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4.4 Internal Spill Documentation

4.4.1 Category 1, 2, and 3 Spills
The SMD Crew will complete the Spill Report Form (Appendix G) and provide a draft report to the Superintendent or Supervisor or his/her designee. The Superintendent/Supervisor will assemble all available documentation and review, complete, and submit an internal report of all available information to appropriate SMD staff via e-mail.

The CIWQS Data Submitter will prepare a file for each individual spill. The electronic file should include the following information, as available:
• Initial service call information and Service Request Form (Dispatch has an access database of the history of all calls made to this office) (Appendix C); • Spill Report Form (Appendix G);
• Online Spill Reporting System form;
• Volume estimate (Appendix F);
• Map showing the spill location;
• Photographs of spill location, if available;
• CCTV inspection data, if applicable;
• Water quality sampling and test results, if applicable (Appendix E); • Spill event investigation results; and
• Any other forms related to the Spill.
• Hazardous Waste Disposal Contractor delivers two items to LACPW o Non-hazardous waste manifest and personnel work ticket. • LACPW has added additional fields along with the standard CIWQS data fields for internal record keeping.

4.4.2 Category 4 Spills
For all Category 4 spills that are caused by a failure or blockage that do not discharge to a surface water, the Enrollee shall:

Maintain records that will be provided upon request by State Water Board or Regional Water Board staff;
Annually upload and certify a report, in an appropriate digital format, of all recordkeeping of spills to the online CIWQS Sanitary Sewer System Database, by February 1st after the end of the calendar year in which the spills occurred.

An Enrollee will maintain the following records for each individual Category 4 spill:

1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;
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2. Spill location name;

3. Description and GPS coordinates for the system location where the spill originated;

4. Did the spill reach a drainage conveyance system? If Yes:
• Description of drainage conveyance system location,
• Estimated spill volume fully recovered within the drainage conveyance system, and
• Estimated spill volume remaining within the drainage conveyance system;

5. Estimated total spill volume exiting the sanitary sewer system;

6. Spill date and start time;

7. Spill cause(s) (for example, root intrusion, grease deposition, etc.);

8. System failure location (for example, main, pump station, etc.);

9. Description of spill response activities including description of immediate spill containment and cleanup efforts;

10. Description of how the volume estimation was calculated, including, at minimum:
• The methodology and type of data relied upon, including supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and • The methodology and type of data relied upon to estimate the spill start time, on-going spill rate at time of arrival (if applicable), and the spill end time;

11. Description of implemented system modifications and operating/maintenance modifications

4.4.3 Private Lateral Sewage Discharges
Service rendered are documented and filed in the Supervisor’s office. Communications Dispatch Office also has an extra copy of this. Data from Service Rendered forms is entered in the Access database also commonly referred to as “Work Order System.”

4.5 Spill Record Keeping Requirements 3
The WDR requires that individual spill records be maintained for a minimum of five years from the date of the spill. This period may be extended when requested by a Regional Water Quality Control Board Executive Officer.

All records shall be made available for review upon State or Regional Water Board staff's request.
3 State Water Resources Control Order No. WQ 2022-0103-DWQ Statewide General Waste Discharge Requirements for Sanitary Sewer Systems
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Records shall be retained for all spillss, including but not limited to the following when applicable:
• Records from Hazardous Waste Disposal Contractor;
• GIS map of spill;
• Spill Report Form (Appendix G);
• Services rendered form;
• Email notification or notice of spill;
• CIWQS report once this is input online;
• Notice of certification from CIWQS;
• Copy of Certified Online Spill Reporting System report(s); • Any photos (if taken); and
• Steps that have been and will be taken to prevent the spill from recurring and a schedule to implement those steps.

If water quality samples are required by an environmental or health regulatory agency, or if voluntary monitoring is conducted by the Long Beach Health Department, as a result of any spill, records of monitoring information are kept by the Health Department. This information includes:
• The date, exact place, and time of sampling or measurements; • The individual(s) who performed the sampling or measurements; • The date(s) analyses were performed;
• The individual(s) who performed the analyses;
• The analytical technique or method used; and
• The results of such analyses.

4.5.1 Post Spill Event Debriefing
As soon as possible after major spill events, all of the participants, from the person who received the call to the last person to leave the site, should meet to review the procedures used and to discuss what worked and where improvements could be made in responding to and mitigating future spill events. This usually takes place at the weekly tailgate meetings of field staff.

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5 Spill Emergency Response Plan Update
and Training
This section provides information on the training that is required to support this Spill Emergency Response Plan.

5.1 Annual Review and Update
Annually, the County will review and assess effectiveness of the Spill Emergency Response Plan, and update the Plan as needed.

5.2 Spill Response Training
This section provides information on the training that is required to support this Spill Emergency Response Plan.

5.3 Initial and Annual Refresher Training
The Sewer Operations Superintendent manages field operations and maintenance activities and is responsible for making sure all Sewer employees receive training in emergency response, spill investigation, and spill reporting duties. All new employees receive standard “new hire” training before they are placed in a position where they may have to respond. New hires are evaluated for reaching training milestones with a 6-month training checklist, and all employees attend standard safety meetings or training tailgates on a weekly basis.

The following routine SERP-related training occurs:
• As needed after each spill event and when changes have been made to the report form or reporting requirement changes, the Sewer Operations Superintendent ensures that the necessary LACPW staff receives additional training required by the spill event need or by the changed requirement(s).
• The weekly tailgate meetings in the Sewer Operations meeting area include a discussion of spill events and lessons learned from each event. • Whenever the spill report form or telephone numbers change, updated forms are distributed and posted in the sewer offices.
• Emergency response and investigation is discussed as needed and after each spill event.

5.3.1 Spill Training Record Keeping
The County maintains records for all SERP training provided in support of this plan. The records for all scheduled training courses and for each overflow emergency response Spill Emergency Response Plan
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training event include date, time, place, content, name of trainer(s), and names of attendees.

5.4 Contractors Working on Public Sewer Facilities
All contractors working on County sewer facilities are required to develop a spill response plan, which identifies who the contractor will contact at the County and any actions a contractor is required to perform in the event of a spill.

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Appendix A. Combined Resources Phone List
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Appendix B. Sanitary Sewer Spill Response Flowchart and Notification Table
Public Works Dispatch receives spill
call from Public, Telemetry System or
CSMD City
Normal Business
Hours?
Superintendent or
Supervisor on
Emergency Call List
Standby Crew
responds
Nearest SMD crew
investigates
Spill caused by
SMD asset?
Notify
SWMD Stormwater Maintenance Division2
(213) 974-1234
Upon confirmation
of spill reaching storm drain system
Contain, Correct, Clean
- Contain spill
- Protect nearby storm drains
- Correct issue/Remove blockage
- Clean site and mitigate impacts
Document & Communicate
- Complete Sewer Spill Field Report
- Take Required Photographs
- Communicate resolution to Dispatch
- Sewer Incident Report
1 California Office of Emergency Services (OES)
notified when spill greater than or equal to
1,000 gallons is discharged to or potentially will
be discharged to surface water.
2 Stormwater Maintenance Division (SWMD)
notified when the spill has entered a storm
drain.

NO
YES
NO
CSMD City becomes
aware of spill
Superintendent or
Supervisor
investigates
Local resources
available? End NO
YES
Investigate & Contain
- Investigate
- Contain spill
- Protect nearby storm drains
- Wait for SMD crews to arrive
Stop spill
Notify appropriate agency
Update County Operator
Reporting
- Draft Spill Report
- Cat 1 & 2 spills – within 3 business days
- Certified Spill Report
- Cat 1 & 2 spills – 15 calendar days;
- Cat 3 spills – 30 days after spill month end
- Cat 4 spills (count & volume) – 30 days after spill month end LRO
Internal Communication
- SSO Category
- Address
- Total gallons spilled
- Reasons for spill
Notify
Department of Public Health (DPH)
(213) 974 – 1234
Within 15 minutes of confirmation
Spill with potential to reach storm drain
Notify
Cal OES Office of Emergency Services1
(800) 852-7550
Within 2 hours of knowledge of spill
1,000 gallons or greater with potential to reach
surface waters
Yes
Determine Stormwater System Impacts
- Extent of spill in storm drain system
- Point of discharge to surface waters
- Portions of storm drain system to clean
- Quantity of flush water
SMWD
Determine Health Impacts
- Evaluate potential health impact
- Close impacted beaches
DEH
CMSD City Communication
- SSO Category
- Address
- Total gallons spilled
- Reasons for spill
LRO
Within 15 minutes Within 2 hours Reaches Storm Drain System Contact
Principal Civil Engineer or Senior Civil Engineer
Upon knowledge
of large spill reaching surface waters
Large Spill to Surface Waters
>50k gallons to
surface waters?
LRO
NO End
Water Quality Monitoring
- Contact water quality monitoring contractor
- Provide spill event details
- Oversee water quality monitoring
- Communicate results to stakeholders
Protect Public
- Crowd control
- Traffic Control
Consolidated Sewer Maintenance District
(CSMD) City
Department of Public Health (DPH)
Stormwater Maintenance Division (SWMD)
Sewer Maintenance Division
(SMD) Management
Sewer Maintenance Division
(SMD) Field Crews
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Department Contact Requirements/ Comments
CONTACT WITHIN 15 MINUTES of verification of overflow
Department of Public Health (DPH) (213) 974-1234
(24-hour reporting)
CONTACT WITHIN 2 HOURS of verification of overflow
California Office of Emergency Services
(OES)
(800) 852-7550
(24-hour reporting)
Discharge of sewage spills reaching
or which likely make its way into, any
state waters is 1000 gallons or more.

Stormwater Maintenance Division
(SWMD)
(Notify through Dispatch)
(626) 458-4357 Call Dispatch to request assistance
from SWMD
Environmental Programs Division (EPD)
(Notify through Dispatch) (626) 458-4357
Call Dispatch to request assistance
from EPD if spill is 50,000 gallons or
more that reached surface water.

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Appendix C. Service Request Form
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Appendix D. SWMD Illicit Discharge Emergency
Response Flowchart
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Appendix E. Water Quality Monitoring Program
To comply with of the State Water Resources Control Board Order No. WQ 2022-0103-DWQ, the County has developed and implemented this Water Quality Monitoring Program to assess impacts from spills.

The Water Quality Monitoring Program required by the General Order, shall include, at minimum:

1. Contain protocols for water quality monitoring.

2. Account for spill travel time in the receiving water and scenarios where monitoring may not be possible (e.g. safety, access restrictions, etc.).

3. Require samples and measurements taken for the purpose of monitoring be representative of the monitored activity.

4. Require water quality analyses for ammonia and bacterial indicators to be performed by an accredited and certified laboratory.

5. Require monitoring instruments and devices used to implement the Water Quality Monitoring Program to be properly maintained and calibrated, including any records to document maintenance and calibration, as necessary, to ensure their continued accuracy.

6. Within 48 hours of the staff becoming aware of the spill, require water quality sampling for, at a minimum, the following constituents:
i. Ammonia.
ii. Appropriate Bacterial indicator(s) per the applicable Basin Plan water quality objective or Regional Board direction which may include total and fecal coliform, enterococcus, and e-coli.

Safety
All County staff shall be aware and follow all safety precautions in order to comply with this Water Quality Monitoring Program. Therefore, all staff needs to take into account where monitoring will not be possible which may include:

1. Heavy rain / storm events where access points may be compromised;

2. Flooding around low areas; or

3. Fast moving waters.

County staff should evaluate and keep safety first when encountering these scenarios and are encouraged to exercise proper judgment to limit health risk.

Water Quality Sampling
The LA County currently does not have an ELAP certified Laboratory on site. Hence, a third-party laboratory will perform sampling and testing for the County.

For sewage spills in which an estimated 50,000 gallons or greater are discharged into a surface water, the County Staff shall conduct the following water quality sampling no later than 48 hours after the County staff’s knowledge of a potential discharge to a surface water:

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Collect one water sample, each day of the duration of the spill, at:

1. The DCS-001 location as described in Table 1 below if sewage discharges to a surface water via a drainage conveyance system; and/or

2. Each of the three receiving water sampling locations in Table 1.

Sampling of flow in Drainage Conveyance System (DCS) Prior to Discharge Sampling Location Sampling Location Description
DCS-001
A point in a drainage conveyance system before the drainage conveyance system flow discharges into a receiving water.

Receiving Surface Water Sampling (RSW)1
Sampling Location Sampling Location Description
RSW-001
Point of Discharge
A point in the receiving water where sewage initially enters the receiving water.

RSW-001U:

Upstream of Point of Discharge
A point in the receiving water, upstream of the point of sewage discharge, to capture ambient conditions absent of sewage discharge impacts.

RSW-001D:

Downstream of Point of Discharge
A point in the receiving water, downstream of the point of sewage discharge, where the spill material is fully mixed with the receiving water.
1 The staff must use their best professional judgment to determine the upstream and downstream distances based on receiving water flow, accessibility to upstream/downstream waterbody banks, and size of visible sewage plume.

If the receiving water has no flow during the duration of the spill, the staff must report “No Sampling Due to No Flow” for its receiving water sampling locations.

Collect one water sample, each day of the duration of the spill. Coordinate with the regional water board to determine if additional sampling is required or if the spill is beyond 50,000 gallons.

Samples collected in the field must follow Standard Methods (APHA 2005) collection protocol. Sample must be collected in a watertight, sterile container. Label the sample container with the location of the spill and sample collection time. If the sample cannot be delivered to lab within 1 hour, it must be placed on ice immediately and delivered to the lab within six hours of collection. Any sample not meeting these criteria is “Invalid”. Recommended container is a 4 oz Sterile Sample Container, Fisher Brand Catalog No. 14-375-147 or equivalent.

Sample Delivery after working hours:

The sample collectors will notify lab staff of delivery and deliver samples. These samples must meet the required six-hour delivery (holding) time to be considered valid.

Analysis:

The lab shall analyze the collected receiving water samples for the following constituents:

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1. Ammonia, and

2. Appropriate bacterial indicator(s) per the applicable Basin Plan water quality objectives, including one or more of the following, unless directed otherwise by the Regional Water Board:
i. Total Coliform Bacteria
ii. Fecal Coliform Bacteria
iii. E-coli
iv. Enterococcus
Spill monitoring must be representative of the monitored activity as adhering to the following requirements:

Sufficiently Sensitive Methods
Sample analysis must be conducted according to sufficiently sensitive test methods approved under 40 Code of Federal Regulations Part 136 (eCFR :: 40 CFR 136.6 -- Method modifications and analytical requirements.) for the sample analysis of pollutants. For the purposes of this General Order, a method is sufficiently sensitive when the minimum level of the analytical method approved under 40 Code of Federal Regulations Part 136 is at or below the receiving water pollutant criteria.

Water Quality Sampling Equipment
The following guideline describes the equipment and supplies to be stocked at the third party laboratory and readily available for any water quality sampling event.

1. Ice chest with ice/ blue ice

2. Bleach to sterilize sampling equipment

3. Laminated copy of this form

4. Sterile sample bottles

5. Ammonia sampling bottles

6. Chain of custody forms

7. Ball point pens, sharpies and labeling tapes

8. Sampling pole

9. I don’t think this is necessary

10. Gloves

11. Other PPE (i.e. rubber boots, safety glasses, apron, mask, etc.)

12. Reporting sheets
Laboratory staff should perform quarterly checks for adequate spill kits at all times.

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Water Quality Sampling Procedure
Call Laboratory Supervisor to notify them about the sampling event.

1. Disposable un-powdered gloves are recommended for sample collection to protect you and to assure the integrity of the samples. Disposable gloves should be changed at each sampling location.

2. Determine the correct location for sample collection.

3. Samples for bacteria/coliform analysis shall be collected in a sterile, container. Sampler will submerge container, midstream of the effluent, point top into the effluent, remove cap and fill container to fill line, or as close as possible in an effort to allow air space in the container for mixing. Label sample bottle with:
i. sampling site
ii. date and time sampled
iii. Initials

4. Keep the samples packed on blue ice or equivalent for delivery to the laboratory.

5. Deliver all samples to the laboratory within 6 hrs.

6. Fill out Chain of Custody (COC) with the same information to match the sample bottles.

Complete the COC as thoroughly as possible with you and your supervisor’s names and phone numbers. Be sure to relinquish the COC with your signature, printed name, date, and time.

Water Quality Analysis-Protocols
Typical monitoring parameters may include Ammonia, total and fecal coliform bacteria, or other analyses as required.

Laboratory:

All samples will be sent to the Laboratory. The laboratory methods will be performed according to the laboratory’s Standard Operation Procedures (SOPs).

Maintenance and Calibration of Monitoring Instruments and Devices:

In order to be accredited and maintain their certification, the Laboratory identified will follow stringent quality assurance and quality control protocols that includes regular monitoring, calibration and maintenance of their equipment. The frequency of monitoring and calibration varies based on equipment type and method requirements. Records of the calibration receipts are kept on file and readily available up on request.

Reporting Requirements
The Laboratory Supervisor will provide reporting results to the LRO. The LRO is responsible for submitting water quality monitoring information with the certified respective spill report on CIWQS database within 15 calendar days of the spill end date.

The LRO is also responsible for submitting information related to the Technical Report in CIWQS database, which must be completed within 45 calendar days of the spill end date. The Spill Technical Report must include the following water quality monitoring information:

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1. Description of all water quality sampling activities.

2. Analytical results and evaluation of the results; and

3. Detailed location maps and photos depicting all water sampling points.

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Appendix F. LACPW Methods for Estimating Spill
Volume
A variety of approaches exist for estimating the volume of a sanitary sewer spill. This appendix documents the three methods that are most often employed. The person preparing the estimate should use the method most appropriate to the sewer spill in question and use the best information available.

METHOD 1 EYEBALL ESTIMATE
The volume of small spills can be estimated using an “eyeball estimate”. To use this method, imagine the amount of water that would spill from a bucket or a barrel. A bucket contains 5 gallons, and a barrel contains 50 gallons. If the spill is larger than 50 gallons, try to break the standing water into barrels and then multiply by 50 gallons. This method is useful for contained spills up to approximately 200 gallons.

METHOD 2 MEASURED VOLUME
The volume of most small spills that have been contained can be estimated using this method. The shape, dimensions, and the depth of the contained wastewater are needed. The shape and dimensions are used to calculate the area of the spills and the depth is used to calculate the volume.

Common Shapes and Dimensions
Step 1 Sketch the shape of the contained sewage (see figure above).

Step 2 Measure or pace off the dimensions.

Step 3 Measure the depth at several locations and select an average.

Step 4 Convert the dimensions, including depth, to feet.

Step 5 Calculate the area in square feet using the following formulas:

Rectangle: Area = length (feet) x width (feet)
Circle: Area = diameter (feet) x diameter (feet) x 0.79 Triangle: Area = base (feet) x height (feet) x 0.5
Step 6 Multiply the area (square feet) times the depth (in feet) to obtain the volume in cubic feet.

Step 7 Multiply the volume in cubic feet by 7.5 to convert it to gallons.

METHOD 3 DURATION AND FLOWRATE
Spill Emergency Response Plan
Los Angeles County, Department of Public Works
38 | March 2025
Calculating the volume of larger spills, where it is difficult or impossible to measure the area and depth, requires a different approach. In this method, separate estimates are made of the duration of the spill and the flowrate. The methods of estimating duration and flowrate are:

Duration: The duration is the elapsed time from the time the spill started to the time that the flow was restored.

Start Time: The start time is sometimes difficult to establish. Here are some approaches:
• Local residents can be used to establish start time. Inquire as to their observations. Spills that
occur in rights-of-way are usually observed and reported promptly. Spills that occur out of the
public view can go on longer. Sometimes observations like odors or sounds (e.g., water running
in a normally dry creek bed) can be used to estimate the start time. • Changes in flow on a downstream flowmeter can be used to establish the start time.

Typically, the daily flow peaks are “cut off” or flattened by the loss of flow. This can be identified by comparing hourly flow data during the spill event with flow data from prior days. • Conditions at the spill site change over time. Initially there will be limited deposits of toilet paper and other sewage solids. After a few days to a week, the sewage solids form a lightcolored residue. After a few weeks to a month, the sewage solids turn dark. The quantity of toilet paper and other materials of sewage origin increase over time. These observations can be used to estimate the start time in the absence of other information. Taking photographs to document the observations can be helpful if questions arise later in the process.
• It is important to remember that spills may not be continuous. Blockages are not usually complete (some flow continues). In this case the spill would occur during the peak flow periods (typically 10:00 to 12:00 and 13:00 to 16:00 each day). Spills that occur due to peak flows in excess of capacity will occur only during, and for a short period after, heavy rainfall.

End Time: The end time is usually much easier to establish. Field crews on-site observe the “blow down” that occurs when the blockage has been removed. The “blow down” can also be observed in downstream flowmeters.

Flow Rate: The flowrate is the average flow that left the wastewater collection system during the time of
the spill.

There are three common ways to estimate the flowrate:
• The San Diego Manhole Flowrate Chart: This chart, included on the following page, shows sewage flowing from manhole covers at a variety of flowrates. The observations of the field crew can be used to select the appropriate flowrate from the chart. If possible, photographs are useful in documenting the basis for the flowrate estimate. • Flowmeter: Changes in flows in downstream flowmeters can be used to estimate the flowrate during the spill.
• Counting Connections: Once the location of the spill is known, the number of upstream connections can be determined from the sewer maps. Multiply the number of connections by 200 to 250 gallons per day per connection or 8 to 10 gallons per hour per connection.

For example:
22 upstream connections x 9 gallons per hour per connection Spill Emergency Response Plan
Los Angeles County, Department of Public Works
March 2025 | 39
= 198 gallons per hour / 60 minutes per hour= 3.3 gallons per minute Spill Volume: Once duration and flowrate have been estimated, the volume of the spill is the product of
the duration in hours or days and the flowrate in gallons per hour or gallons per day.

For example:

Spill start time = 11:00
Spill end time = 14:00
Spill duration = 3 hours

3.3 gallons per minute x 3 hours x 60 minutes per hour= 594 gallons

MANHOLE SPILL FLOWRATE GUIDE
METHOD 4 SINGLE HOME
This estimation method works only for single family residential home spills. It assumes 180 gallons per EDU.

Single-Family Residential homes = One EDU.

When a spill affects landscaped areas, dirt, fields or any surface that tends to absorb the spill, it is often difficult to use the ‘eyeball method’ to make a valid estimation. This method will be useful in these cases.

Once the Spill Start Time and End Time are determined, this method can be applied.

Example:

It is determined that the spill start time was 9:45 AM and the Spill End time was 1:30 (3 hours and 45 minutes)
Spill Emergency Response Plan
Los Angeles County, Department of Public Works
40 | March 2025
From 9:45 to Noon (2 Hrs, 15 Minutes would be calculated using 0.20 GPM (135 minutes x 0.20 =

27.0 gallons).

From Noon to 1:30 PM (1 Hr, 30 Minutes would be calculated using 0.15 GPM (90 minutes x 0.15 =

13.5 gallons).

Total would be 27.0 gallons + 13.5 gallons = 40.5 gallons.

This information alone likely does not tell the whole story. Typically, sewage does not run continuously from a home. If at all possible the resident should be interviewed. Be respectful and ask the resident if they would mind if you asked them a few questions to help determine the volume of the spill.

Example:

Since the time you noticed the spill:

How many people have been home?
Have you done any laundry (30 gallons/load) or ran the dish washer (9 gallons/load) or taken a shower (25 gallons)
Next, put all the information you have gathered:

The size of the stain or water mark on the ground + any tissue, etc.

The answers to the questions about use.

The volume the Spill Estimation Method suggested
Does the information gathered suggest that the volume determined by the estimation tool be adjusted, up, down or the left as is?
Use the following and consider it to be Typical Use for each activity. The amounts listed below consider the water use difference of newer appliances and older appliances. It appears that around 1994 was watershed year. The amounts listed below assume that more appliances are newer than older.

Washing Machine - 30 gallons/load
Dish Washer - 9 gallons/load
Shower (10 Min.) - 25 gallons/shower
180 GPD per Household
(Apply District-wide diurnal flow patterns to estimate usage during each period) Spill Emergency Response Plan
Los Angeles County, Department of Public Works
March 2025 | 41
Spill Start Time __________ - Spill End Time __________ = Spill Duration __________ Spill Duration __________ x Spill Rate __________ x EDUs ______ = Spill Volume __________ This is to be used as a guide for spill estimation for lower lateral blockages. Each six-hour period flow rate assumes a constant flow, which would not be typical in a home or business. In the absence of any other information or in conjunction with other information, this is intended to assist with spill estimations.

Spill Emergency Response Plan
Los Angeles County, Department of Public Works
42 | March 2025
Appendix G. Spill Report Form

LOS ANGELES COUNTY DEPARTMENT OF PUBLIC WORKS

SEWER MAINTENANCE DIVISION
(626) 300-3308
Notification of Sanitary Sewer Spill
NOTIFICATION (to be completed by Crew Leader or Electro-Mechanic responding)

DATE: MMS No.

LOCATION: Address
Nearest Intersection
Map No. City/County
Residential Commercial Industrial
TYPE OF INCIDENT:

Manhole Overflow Pump Station Failure Other

CREW LEADER/ELECTRO-MECHANIC RESPONDING
(Name) (Crew No.)
Time spill start* Verified by (name/contact)
Time crew notified
Time of arrival Call back Tel. No. ( )
Time of spill end*
Time of departure DPW dispatcher notified? Yes No
Start and End Time estimation notes
* If > 2 HRS, PROVIDE COMMENTS

AGENCY NOTIFICATION LIST
CONTACT WITHIN 15 MINUTES of verification of overflow Operator Number Department of Public Health (DPH)
(213) 974-1234
(24-hour reporting)
Initial Follow-up
Date Date
Time Time
CONTACT WITHIN 2 HOURS * Control Number
California Office of Emergency Services (OES)
(800) 852-7550 (24-hour reporting)
Discharge of sewage spills reaching or which likely make its way into, any state waters is 1000 gallons or more.

Date Date
Time Time
Time Time
Stormwater Maintenance Division (SWMD)
(Notify through Dispatch)
Call Dispatch to request assistance from SWMD
(626) 458-4357
Date
Time
Environmental Programs Division (EPD)
(Notify through Dispatch)
Call Dispatch to request assistance from EPD if SSO is
50,000 gallons or more that reached surface water.

Date
Time
I certify that the OES and Los Angeles County of Public Health have been notified as shown above, in accordance with State Water Board Order No. WQ 2022-0103-DWQ
Certified by:

Signed by Supervisor, Crew Leader, Electro-Mechanic, or Treatment Plant Operator Responding Date Poor Telephone Signal Caller Site Location Error Complication in SSO Containment Heavy Traffic Other (Specify)

LOS ANGELES COUNTY DEPARTMENT OF PUBLIC WORKS

SEWER MAINTENANCE DIVISION

SUMMARY REPORT OF MAINLINE SEWER AND PUMP STATION SPILLS PART 2 - DESCRIPTION OF INCIDENT (to be completed by Crew Leader or Electro-Mechanic responding) Photos Attached? Yes No Backflow Notice Attached? Yes No Time dispatch received complaint: Date: Mapsheet No.

Spill appearance point(s) If manhole(s) provide No(s):

Backflow Prevention Device Force Main Gravity Mainline
Inside Building or Structure Lateral Clean Out (Private) Lateral Clean Out (Public) Lower Lateral (Private) Lower Lateral (Public) MH #(s)________ Pump Station Upper Lateral (Private) Upper Lateral (Public) Other sewer system structure (specify) ________________________________________________________ Est. Duration:

Where did failure/blockage occur?
Air Relief Valve (ARV) Blow-Off valve (BOV) Force Main Gravity Mainline Lower Lateral (Public) Manhole Pump Station - Controls
Pump Station – Power Pump Station – Mechanical Siphon
Upper Lateral (Public) Other (Specify):

Total estimated spill volume? How much recovered?
Out of the total estimated spill volume how much reached into…… • Storm Drain that flows to a surface water body? (Do not include water used for clean-up) How much recovered
• Land (includes discharge directly to land, and
discharges to a storm drain system or drainage channel
that flows to a storm water infiltration / retention
structure, field, or other non-surface water location.

Also, includes backups to building structures) How much recovered • Drainage channel that flows to a surface water body How much recovered • Discharge directly to surface water body How much recovered Extent of spill and spill boundaries:

Explanation of volume estimation methods used:

CWEA SSCSC Manhole Gauge Measured Volume Method
Visual or Eyeball Method Inches to Feet Conversion Chart Bucket Method Gutter Flow Method
Tributary Connection Method Vent and Pick Holes Method
Other

LOS ANGELES COUNTY DEPARTMENT OF PUBLIC WORKS

SEWER MAINTENANCE DIVISION

SUMMARY REPORT OF MAINLINE SEWER AND PUMP STATION SPILLS Suspected Cause:

Air Relief Valve (ARV) Failure Damage by Other Party CS Maintenance Caused Spill/Damage
Construction Diversion Failure Debris from Construction Debris from Lateral Debris-General Debris-Rags Debris-Wipes/Non-Disposables Grease Deposition (FOG) Inappropriate Discharge to CS Natural Disaster Operator Error Pipe Structural Problem/Failure Pipe Structural Problem/Failure – Installation
Pump Station Failure – Controls Pump Station Failure – Mechanical Pump Station Failure - Power Rainfall Exceeded Design, I&I Root intrusion Siphon Failure Vandalism
Entry point into drainage system:

Action taken:

Final Spill Destination and Discharge Points:

Beach Building or Structure Drainage Channel Separate Storm Drain Street/Curb and Gutter Surface Water Unpaved Surface
Other
Health warning posted? No Yes
Did the spill cause beach closure or impacts? No Yes
If YES, posting party, impacted
beach(es), duration
Name and type of impacted surface water(s): (If unnamed surface water, document location at point of discharge and document first named downstream tributary):

Observed impacts of spill:

Water quality samples analyzed for:

Water quality sample resulted reported to:

Was this spill associated with a storm event? No Yes,

NAME TITLE DATE

LOS ANGELES COUNTY DEPARTMENT OF PUBLIC WORKS

SEWER MAINTENANCE DIVISION

SUMMARY REPORT OF MAINLINE SEWER AND PUMP STATION SPILLS PART 3 - RECOMMENDATION (to be completed by Supervisor or Electro-Mechanic Working Supv.)

ADDITIONAL COMMENTS
P:\WSPUB\GENERAL\OVERFL OWS.D OC
Revised 6/1/2023
Is this a repeated Incident? Yes No MMS No.

Recommended measures to prevent reoccurrence: Adjusted schedule/method of preventive maintenance Inspect & monitor condition Repair or replace defective assets Illicit discharge enforcement Comments:

Corrective Action PM No.

Is there an ongoing investigation? Yes No
Reason for investigation (if yes)

NAME DATE
Sewer System Management Plan
Sewer Maintenance Districts of Los Angeles County
FINAL – June 30, 2025
Appendix G – IDWP Conditions and Limitations

COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS
INDUSTRIAL WASTE DISPOSAL PERMIT D1
PART a EFFLUENT QUALITY LIMITATIONS - JOINT OUTFALL PERMIT

CONSTITUENTS

PHASE I CONTROL PERIOD

LOCAL EFFLUENT
LIMITS, mg/L*
Arsenic
Cadmium
Chromium (Total
Copper
Cyanide (Total)
Dissolved Sulfides
Lead
Mercury
Nickel
pH Range
Silver
Zinc
Floatable Oil & Grease
Temperature
3 15
10 15
10 0.1
40 2
12 Never lower than 6
5 25
None visible
140°F
Total Identifiable Chlorinated Hydrocarbons** Essentially None
Maximum concentration at any time
Total Identifiable Chlorinated Hydrocarbons (TICH) comprise:

Aldrin and Dieldrin:

Endrin and Toxaphene
Chlordane (cis & trans rans-nonachior, oxychlordane, heptachlor, and heptachlor epoxide
DDT and . derivativesi p,p', and o, p isomers of DDT, DDD, and DDE HCH: sum of c,i, B. i. B somers of hexachlorocyclohexane Polychlorinated blphenyls (PCB's)
D:PERMITFORMS\D11Rev.04\01 '02

Appendix H – Not Used
Reserved for future attachments associated with SSMP Element 8 – System Evaluation, Capacity Assurance and Capital Improvements.

Appendix I – Not Used
Reserved for future attachments associated with SSMP Element 9 – Monitoring, Measurement and Program Modifications.

Appendix J – SSMP Revisions Log
SSMP Revisions Log
ID SSMP Element Recommended Corrective Action or
Opportunity for Improvement Description of Change to SSMP Date Completed 1 D.1 Goal and
Introduction
Revise the action to be attainable (e.g., "recover the
overflow to the extent feasible") Revised language to 8/2/2025 2 D.1 Goal and
Introduction
Update the Plan to include a description of the
services DPW provides and an overview of the
sewer system management program.

Updated the Goal and Introduction
to describe DPW’s system
management program. Added
table summarizing the sewerrelated services that DPW
provides.
8/2/2025
3 D.1 Goal and
Introduction Add narrative to discuss plan updates.

Added table listing General Order
requirements, including Plan
updates.
8/2/2025
4 D.1 Goal and
Introduction
Add schedule of plan audits and updates through
the period between the 2025 SSMP update and the
subsequent 2031 SSMP update. Include milestones
for incorporation of key activities associated with
sewer spill prevention.

Added table summarizing
scheduled dates for audits and
updates. Added table summarizing
milestones with dates.
8/2/2025
5 D.1 Goal and
Introduction
Add sewer system asset overview and service area
information for each sewer collection system.

Added sewer system asset
overview and service area
information for each sewer
collection system. Included system
asset summary per collection
system in Appendix.
8/2/2025
6 D.1 Goal and
Introduction
Add a reference to the up-to-date map of the entire
Los Angeles DPW system in the Introduction
section.

Added links to LA County Sanitary
Sewer Network GIS Map - CSMD
and Operation Maps.
8/2/2025
7 D.2
Organization
Update the Organization section to include the
current Legally Responsible Officials for each of the
collection systems, including names and titles.

Periodically review and revise the Organization
section between Plan updates and track revisions in
the Change Log.

Updated Organization with names
and titles of Primary and
Secondary Legally Responsible
Officials for all the collection
systems.
8/2/2025
8 D.2
Organization
Provide a staff list with correct position names,
phone numbers, and email address for positions
responsible for implementing specific Sewer
System Management Plan elements. The SSMP
does not need to include contact information for the
whole organization.

Added Staff Contact list for SMD in
the Appendix. 8/2/2025
9 D.2
Organization
Add a figure or description that identifies the
specific measures of the SSMP and the names or
positions of the individuals responsible for those
measures.

Added table listing positions
responsible for each SSMP
measure.
8/2/2025
10 D.2
Organization
Update organization chart to include all lines of
authority for positions responsible for specific
elements of the Plan. Consider placing a tag on the
organization chart showing which positions are
serving as an LRO.

Updated organization chart with all
divisions responsible for specific
elements of the Plan. Included a
table with names and positions
responsible for each SSMP
element in Appendix.
8/2/2025
11 D.3 Legal
Authorities
Update SSMP to include a copy of the LACO
Plumbing Codes, specifically Title 20.

Updated Legal Authority with link to
the Los Angeles County Plumbing
Code.
8/2/2025
SSMP Revisions Log
ID SSMP Element Recommended Corrective Action or
Opportunity for Improvement Description of Change to SSMP Date Completed 12 D.3 Legal
Authorities
Update the Legal Authority summaries with the
relevant ordinances required by the reissued Order.

Added table listing the relevant
ordinances for each General Order
requirement.
8/2/2025
13 D.3 Legal
Authorities
Update the Plan to document the County’s legal
authorities related to collaborating with storm sewer
agencies.

Updated the Plan to document the
County’s legal authorities related to
collaborating with storm sewer
agencies.
8/2/2025
14 D.3 Legal
Authorities
Update title of Section 3.1.3 to “Legal Authority to
Obtain Easement Accessibility Agreements for
Locations Requiring Sewer System Operations And
Maintenance”.

Added Legal Authority to Obtain
Easement Accessibility
Agreements for Locations
Requiring Sewer System
Operations And Maintenance to
summary table.
8/2/2025
15 D.4 Operations
and
Maintenance
Update the Plan with procedures to provide to the
State and Regional Water Board staff access to the
sanitary sewer system GIS map. Consider
referencing a link to sewer network map in LACPW
website
(https://dpw.lacounty.gov/smd/sewernetwork/) and
updating map to include all features required by the
general order.

Added link to DPW GIS sewer
network map. 8/2/2025
16 D.4 Operations
and
Maintenance
Update the Plan to provide up-to-date inspection
and maintenance frequencies and describe the
procedures/steps for the scheduling system
activities.

Updated Operations and
Maintenance with inspection and
maintenance frequencies and
described scheduling of activities.
8/2/2025
17 D.4 Operations
and
Maintenance
Update Plan to include high frequency inspections
and maintenance under the operation and
maintenance program, including description of the
procedures/steps for the scheduling system.

Updated Operations and
Maintenance to include periodic
(high frequency) inspections and
maintenance.
8/2/2025
18 D.4 Operations
and
Maintenance
Update the Plan to document training provided to
comply with the Order.

Added table summarizing trainings,
including the training of operations
and maintenance staff and
contractors on the requirements of
the General Order
8/2/2025
19 D.4 Operations
and
Maintenance
Update the SSMP to document the training of
operations and maintenance staff and contractors
on the requirements of the General Order.

Added table summarizing trainings,
including the training of operations
and maintenance staff and
contractors on the requirements of
the General Order
8/2/2025
20 D.4 Operations
and
Maintenance
Update the SSMP to document training provided to
operations and maintenance staff on spill volume
estimation methods.

Added table summarizing trainings,
including the training provided to
operations and maintenance staff
on spill volume estimation
methods.
8/2/2025
21 D.4 Operations
and
Maintenance
Update SSMP to document training on electronic
CIWQS reporting procedures for all staff entering
data into CIWQS (Legally Responsible Officials and
Data Submitters).

Added table summarizing trainings,
including training on electronic
CIWQS reporting procedures for all
staff entering data into CIWQS
(Legally Responsible Officials and
Data Submitters).
8/2/2025
22 D.6 Spill
Emergency
Response Plan
Update the communication procedures in SERP to
include the notification of City Staff, including
Superintendent and Manager, and other potentially
affected entities.

SERP includes communication
procedures for notification of City
Staff, including Superintendent and
Manager, and other potentially
8/2/2025
SSMP Revisions Log
ID SSMP Element Recommended Corrective Action or
Opportunity for Improvement Description of Change to SSMP Date Completed affected entities.
23 D.6 Spill
Emergency
Response Plan
Update the SERP to include training requirements
and procedures for LACPW staff on SERP
protocols, as well as training requirements for
contractors to ensure their staff are properly
trained.

SERP includes training
requirements and procedures for
LACPW staff on SERP protocols,
as well as training requirements for
contractors to ensure their staff are
properly trained.
8/2/2025
24 D.6 Spill
Emergency
Response Plan
Update to document standard protocols for
emergency system operations, traffic and crowd
control and other necessary response activities.

SERP includes standard protocols
for emergency system operations,
traffic and crowd control and other
necessary response activities.
8/2/2025
25 D.6 Spill
Emergency
Response Plan
Update to document standard containment
protocols and containment equipment available to
crews. Procedure should contain guidance for the
decision on when to focus initial effort on
containment versus blockage removal.

SERP includes standard
containment protocols and
containment equipment available
to crews.
8/2/2025
26 D.7 Sewer Pipe
Blockage
Control Program
Plan
Update the Plan to describe and reference the FOG
program as detailed on Industrial Waste page on
the LACPW website, as applicable.

Updated the Plan to describe and
reference the FOG program as
detailed on Industrial Waste page
on the LACPW website, as
applicable.
8/2/2025
27 D.7 Sewer Pipe
Blockage
Control Program
Plan
Update the Plan to provide procedures to determine
the need for a sewer blockage control program.

Provide justification in Plan if it is determined that
rags and debris is not needed within the program.

Updated the Plan to provide
procedures to determine the need
for a sewer blockage control
program.
8/2/2025
28 D.7 Sewer Pipe
Blockage
Control Program
Plan
Update the Plan to provide an updated description
of LACPW’s implementation and scheduling of
public outreach initiatives.

Updated the Plan to provide an
updated description of LACPW’s
implementation and scheduling of
public outreach initiatives.
8/2/2025
29 D.7 Sewer Pipe
Blockage
Control Program
Plan
Update the Plan to provide a description of the
planning and scheduling involved in addressing the
disposal of pipe-blocking substances generated
within the sanitary service area, including a list of
acceptable disposal facilities.

Updated the Plan to provide a
description of the planning and
scheduling involved in addressing
the disposal of pipe-blocking
substances generated within the
sanitary service area, including a
list of acceptable disposal facilities.
8/2/2025
30 D.7 Sewer Pipe
Blockage
Control Program
Plan
Update the Plan to provide maintenance
requirements, best management practices
requirements, and recordkeeping and reporting
requirements.

Updated the Plan to provide
maintenance requirements, best
management practices
requirements, and recordkeeping
and reporting requirements.
8/2/2025
31 D.7 Sewer Pipe
Blockage
Control Program
Plan
Update Plan to include a procedure for the
implementation of FOG source control measures for
the various FOG sources.

Updated Plan to include a
procedure for the implementation
of FOG source control measures
for the various FOG sources.
8/2/2025
SSMP Revisions Log
ID SSMP Element Recommended Corrective Action or
Opportunity for Improvement Description of Change to SSMP Date Completed 32 D.7 Sewer Pipe
Blockage
Control Program
Plan
Update Plan to identify sections of the sewer
collection system that are subject to FOG
blockages, including their location and cleaning
schedule for each section. It should describe
procedures used to identify these sites and how
these sections are being tracked.

Updated Plan to identify sections of
the sewer collection system that
are subject to FOG blockages,
including their location and
cleaning schedule for each section.

It should describe procedures used
to identify these sites and how
these sections are being tracked.
8/2/2025
33 D.8 System
Evaluation,
Capacity
Assurance and
Capital
Improvements
Update Plan to describe the prioritization of
condition assessments on areas that: (1) hold a
high level of environmental consequences if
vulnerable to collapse, failure, blockage, capacity
issues, or other system deficiencies; (2) are located
in or within the vicinity of surface waters, steep
terrain, high groundwater elevations, and (3)
environmentally sensitive areas; and are within the
vicinity of a receiving water with a bacterial-related
impairment on the most current Clean Water Act
section 303(d) List.

Updated Plan to describe the
prioritization of condition
assessments on areas that: (1)
hold a high level of environmental
consequences if vulnerable to
collapse, failure, blockage,
capacity issues, or other system
deficiencies; (2) are located in or
within the vicinity of surface waters,
steep terrain, high groundwater
elevations, and (3) environmentally
sensitive areas; and are within the
vicinity of a receiving water with a
bacterial-related impairment on the
most current Clean Water Act
section 303(d) List.
8/2/2025
34 D.8 System
Evaluation,
Capacity
Assurance and
Capital
Improvements
Update Plan to include procedures to utilize
observations/evidence of system conditions that
may contribute to exiting of sewage from the
system which can reasonably be expected to
discharge into a water of the State.

Updated Plan to include
procedures to utilize
observations/evidence of system
conditions that may contribute to
exiting of sewage from the system
which can reasonably be expected
to discharge into a water of the
State.
8/2/2025
35 D.8 System
Evaluation,
Capacity
Assurance and
Capital
Improvements
Add description of the documentation and record
keeping system used to manage system evaluation
and condition assessment inspections and activities
Added description of the
documentation and record keeping
used to manage system evaluation
and condition assessment
inspections and activities. Included
summary table describing each
tool and application.
8/2/2025
36 D.8 System
Evaluation,
Capacity
Assurance and
Capital
Improvements
Update the Plan to describe how data from existing
system condition assessments, system inspections,
audits, spill history, and other relevant sources is
being used to evaluate system capacity.

Updated the Plan to describe how
data from existing system condition
assessments, system inspections,
audits, spill history, and other
relevant sources is being used to
evaluate system capacity.
8/2/2025
37 D.8 System
Evaluation,
Capacity
Assurance and
Capital
Improvements
Update the Plan to describe the actions taken by
LACPW to provide necessary redundancy in
pumping and storage capacities.

Updated the Plan to describe
redundancy of pump stations. 8/2/2025
38 D.8 System
Evaluation,
Capacity
Assurance and
Capital
Improvements
Update Plan to describe the methods and
procedures for capacity assessment that address
all the components listed in the reissued order.

Updated Plan to describe the
methods and procedures for
capacity assessment that address
all the components listed in the
reissued order.
8/2/2025
SSMP Revisions Log
ID SSMP Element Recommended Corrective Action or
Opportunity for Improvement Description of Change to SSMP Date Completed 39 D.8 System
Evaluation,
Capacity
Assurance and
Capital
Improvements
Update the Plan to describe how SMD prioritizes
corrective actions based on findings from condition
and capacity assessments.

Updated the Plan to describe how
SMD prioritizes corrective actions
based on findings from condition
and capacity assessments.
8/2/2025
40 D.8 System
Evaluation,
Capacity
Assurance and
Capital
Improvements
Update the Plan to include the most recent capital
improvement plan and list of CIP projects with
details including completion dates and funding
sources.

Updated description of CIP and
provided list of current ACO
programs.
8/2/2025
41 D.8 System
Evaluation,
Capacity
Assurance and
Capital
Improvements
Update the Plan to describe the LACPW’s joint
coordination internally and interagency coordination
with other utility agencies.

Updated to describe the DPW’s
internal joint coordination and
interagency coordination.
8/2/2025
42 D.9 Monitoring,
Measurement,
and Program
Modifications
Update to include description of how relevant
information will be used to identify and prioritize
appropriate Plan activities
Updated to describe how relevant
information will be used to identify
and prioritize appropriate Plan
activities
8/2/2025
43 D.9 Monitoring,
Measurement,
and Program
Modifications
Update Plan to include description on how the
monitoring of each of these elements are being
documented and provide a schedule or summary
table/tracker.

Updated SSMP with monitoring
methods and a table summarizing
the elements being documented
and tracked.
8/2/2025
44 D.10 SSMP
Audits
Update the SSMP audit schedule to reflect audit
requirements from the 2022 General Order.

Updated the SSMP audit schedule
to reflect 2022 General Order
requirements.
8/2/2025
45 D.11
Communication
Program
Update the Plan with the communication procedure
to notify the public of spills and discharges that
result in public area closures or that enter a source
of drinking water.

Updated the plan with
communication procedures to
notify the public of spills or
discharges that result in closure of
public areas or that enter a drinking
source.
8/2/2025
46 D.11
Communication
Program
Update the Plan to include procedures for
communicating to provide opportunities for public
input to Plan implementation and updates of the
SSMP.

Updated the plan to include
procedures for general
communication with public on
SSMP. Included link to survey form
for public input.
8/2/2025
47 D.11
Communication
Program
Update the SSMP to include procedures for
communicating with owners/operators that connect
to the Sewer Maintenance District’s collection
systems for system related operation, maintenance,
and capital improvement-related activities.

Updated the SSMP to include
procedures to communicate with
owners/operator and contracting
agencies.
8/2/2025
Appendix K – Not Used
Reserved for future attachments associated with SSMP Element 11 – Communication Program.

ITEM # 15

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, P.E. Director of Public Works/City Engineer SUBJECT: RESIDENTIAL STREET IMPROVEMENT 2025-2026 – AWARD OF CONTRACT DATE: May 5, 2026
RECOMMENDATION:

It is recommended that the City Council:

1. Award a construction contract to C J Concrete Construction, Inc. of Santa Fe Springs, California in the amount of $4,138,350 for the construction of the Residential Street Improvement 2025- 2026 project; and

2. Authorize the City Manager to execute the agreement; and

3. Take such additional, related, action that may be desirable.

FISCAL IMPACT
The Residential Street Improvement 2025–2026 Project is an approved Capital Improvement Program (CIP) project. Funding for the project is provided through a combination of sources, including the Utility Users Tax (UUT) Capital Improvement Reserve Fund, Gas Tax, Measure R, Measure M, and SB 1, for a total project budget of $6,400,000. This funding covers construction, engineering, design, inspection, and contingency costs.

The total project budget is sufficient to complete the work, and staff anticipate a funding surplus of approximately $1,240,000 upon project completion. Any remaining surplus funds will be returned to the Capital Improvement Reserve Fund following the completion of the project.

The total project cost and funding sources are as follows:

PROJECT COST ESTIMATED AMOUNT
Construction $ 4,138,350
Design $ 50,000
Engineering $ 100,000
Inspection $ 100,000
CITY COUNCIL AGENDA REPORT – MEETING OF May 5, 2026
Residential Street Improvement 2025-2026 – Award of Contract