Santa Fe Springs City Council
June 16, 2026

BACKGROUND
The City of Santa Fe Springs has a longstanding commitment to providing quality youth sports opportunities for residents. To support this objective, the City periodically enters into agreements with qualified youth sports organizations that provide structured recreational programming and utilize City athletic facilities.

AYSO Region 75 is part of the American Youth Soccer Organization (AYSO), a nationally recognized nonprofit youth sports organization that has provided recreational soccer opportunities for children for more than 60 years. AYSO maintains longstanding partnerships with numerous municipalities throughout the country, including in Southern California that include the Cities of Downey, Fullerton, Brea, and Lynwood, among others. Through these partnerships, AYSO delivers organized youth soccer programming that emphasizes participation, sportsmanship, player development, and positive coaching.

DISCUSSION
The proposed Agreement formalizes the operational relationship between the City and AYSO Region 75 and establishes clear expectations regarding facility use, participant safety, maintenance responsibilities, insurance coverage, scheduling procedures, and cost recovery. The Agreement provides a framework for continued youth soccer programming while ensuring City facilities are utilized in a manner consistent with established policies and operational standards.

ANALYSIS
The proposed Agreement establishes the terms and conditions governing AYSO Region 75's use of City athletic fields and facilities. The Agreement includes provisions related to facility scheduling, field maintenance responsibilities, insurance requirements, participant safety, background checks, operational standards, and cost recovery measures.

The Agreement requires AYSO Region 75 to maintain insurance coverage, conduct Live Scan background checks for employees, contractors, and volunteers, comply with all applicable laws and City policies, and assume responsibility for supervision of participants and spectators during its activities.

The Agreement also establishes resident participation benchmarks intended to increase youth soccer opportunities for Santa Fe Springs residents. AYSO Region 75 will make good-faith efforts to achieve resident participation levels of 20% in Year One, 25% in Year Two, and 30% in Year Three.

Additionally, the Agreement outlines fees for field lighting, field striping, maintenance contributions, and other services that may be requested by the organization. These provisions help offset operational and maintenance costs associated with athletic field usage while supporting organized youth recreation opportunities within the community.

CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 16, 2026
Approval Of Use Agreement for Athletic Fields and Facilities with the American Youth Soccer Organization (AYSO) Region 75

ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
____________________________
City Clerk, Maribel Garcia

ENVIRONMENTAL
N/A

SUMMARY/NEXT STEPS
Upon City Council approval, the Agreement will become effective upon execution by both parties and completion of all required insurance and background check documentation. City staff will coordinate with AYSO Region 75 regarding facility scheduling, field allocations, operational requirements, and ongoing compliance with the terms of the Agreement.

ATTACHMENT(S):

A. Attachment A – Use Agreement for Athletic Fields and Facilities

CITY OF SANTA FE SPRINGS

DEPARTMENT OF PARKS AND RECREATION

USE AGREEMENT FOR ATHLETIC FIELDS & FACILITIES
THIS AGREEMENT, made and entered into this _16th day of __June__, 2026, by and between the CITY OF SANTA FE SPRINGS, a municipal corporation duly organized and existing under the laws of the State of California (hereinafter referred to as “CITY”) and the American Youth Soccer Organization Region 75, a nonprofit organization organized and existing in the State of California. (hereinafter referred to as "ORGANIZATION”). This AGREEMENT shall take effect on the “EFFECTIVE DATE”, as this term is hereafter defined. CITY and ORGANIZATION may be hereinafter individually referred to as “PARTY” and collectively as the “PARTIES.”

RECITALS
A. WHEREAS, CITY owns Los Nietos Park located at 11143 Charlesworth Road, Santa Fe Springs, California 90670 and Lake Center Athletic Park located at 11641 Florence Avenue, Santa Fe Springs, California 90670 (hereinafter referred to as the “SUBJECT FACILITIES”); and
B. WHEREAS, it is the CITY’s desire to serve the public interest of the community by providing a program of organized youth sports; and
C. WHEREAS, the CITY desires to partner with a youth sports organization that promotes inclusive participation, positive youth development, and recreational soccer opportunities for youth of varying skill levels; and D. WHEREAS, the ORGANIZATION operates youth soccer programs utilizing the philosophies of Everyone Plays, Positive Coaching, Good Sportsmanship, and Balanced Teams; and
E. WHEREAS, the parties desire to establish the terms and conditions for the use of CITY athletic fields and facilities by the ORGANIZATION for the aforementioned youth soccer programing (“Permitted Use”)

AGREEMENT

NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND

CONDITIONS CONTAINED HEREIN, THE PARTIES DO HEREBY AGREE AS FOLLOWS:

1. INCORPORATION OF RECITALS

ATTACHMENT A

The Recitals of fact set forth above are true and correct and are incorporated into this AGREEMENT, in their entirety, by this reference.

2. TERM OF AGREEMENT
This AGREEMENT shall commence as of the EFFECTIVE DATE and remain in effect through June 30, 2027 (“Term”). Nothing in this Section shall operate to prohibit or otherwise restrict the CITY’s ability to terminate this AGREEMENT at any time for convenience or for cause as provided under Article 5 (Default, Cure and Termination), below. The Term of this AGREEMENT may be extended for up to an additional two (2), one (1) year periods upon mutual agreement of the PARTIES. Any extension of the Term of this AGREEMENT may be administratively approved by the City Manager or designee and executed in writing by both PARTIES. Notwithstanding the above, this AGREEMENT shall become effective (“EFFECTIVE DATE”) upon ORGANIZATION having satisfied the requirements for insurance outlined in Section 11, completed background checks on all employees, subcontractors, and volunteers pursuant to Section 8, and until both PARTIES have duly executed this AGREEMENT.

3. USE OF PREMISES
A. CITY grants ORGANIZATION the right to use the SUBJECT FACILITIES, limited to the use of the space identified in Exhibit “A” and non-exclusive use of the SUBJECT FACILITIES’ parking lots, subject to the requirements in Exhibit “B” and Exhibit “C” and, the terms and conditions of this AGREEMENT.

B. ORGANIZATION’S use of the SUBJECT FACILITIES is subject to compliance with federal and state requirements, the Santa Fe Springs Municipal Code (“SFSMC”), and the procedures, rules, and requirements set forth in the following exhibits attached to this AGREEMENT and incorporated herein by this reference:

Exhibit “A”: Site Plan
Exhibit “B”: Facility Use Procedure and Rules
Exhibit “C”: Facility Reservation and Use Policy (“FRUP”) Exhibit “D”: Athletic Field and Allocation Policy
The foregoing procedures, rules, and requirements contained in Exhibits “A-D” are subject to revision from time to time by the CITY, at its sole election. CITY shall provide a copy of any revised exhibits to ORGANIZATION and such revised exhibit shall govern and replace the attached and be incorporated herein.

C. ORGANIZATION shall not permit use of the SUBJECT FACILITIES or any part thereof that results in:

1. Conduct that is threatening, disruptive, indecent, or that violates SFSMC Section 130.04 (Unlawful Conduct within City Facilities and City Parks);

2. Any activity that endangers the health, safety, and/or welfare of the

community;

3. The creation or maintenance of a public nuisance;

4. Anything which fails to comply with all local, state, and federal laws and regulations related to the use of the SUBJECT FACILITIES; or

5. Any activity which will obstruct, interfere with or infringe upon the rights of adjoining properties.

D. ORGANIZATION’s use of the SUBJECT FACILITIES
shall be solely limited to the Permitted Use, subject to obtaining all permits and approvals required for the
Permitted Use contemplated under this
AGREEMENT.

E. ORGANIZATION is fully responsible for the
maintenance of the SUBJECT FACILITIES and
appurtenant facilities in a clean, safe, sanitary, and
orderly condition at all times during the Term of this
Agreement.

4. FEES
A. ORGANIZATION shall pay an annual “Priority Use Fee” to CITY for the use of athletic fields and SUBJECT FACILITIES. The Priority Use Fee shall be Four Thousand Dollars ($4,000) for Year 1, and Five Thousand Dollars ($5,000) for Year 2 and any approved extension years. The Priority Use Fee shall be due eight (8) weeks after the commencement of games for the applicable season, or October 1, whichever occurs first.

B. In addition to the Priority Use Fee, ORGANIZATION shall contribute maintenance funding to support athletic field maintenance, rehabilitation, and operational costs. The maintenance contribution shall be assessed at a rate of Five Dollars ($5) per registered player, per season. Maintenance fees shall be due six (6) weeks after the commencement of games for the applicable season.

C. ORGANIZATION shall pay field lighitng fees ($15 per hour per field), and “Turf Tank” painting of lines with ORGANIZATION paint - thirty five ($35), and with CITY paint eighty five ($85).

D. No fees for in-person meetings (considered business meetings, up to 3 in a calendar year).

5. DEFAULT, CURE AND TERMINATION
A. Default and Cure Procedures. Except as otherwise set forth in this AGREEMENT, in the event either PARTY fails to perform its obligations or comply with the terms hereunder, the non-defaulting PARTY shall provide the defaulting PARTY’s written notice of such default. The defaulting PARTY shall have fifteen (15) days to cure the default; provided that, if the default cannot reasonably be cured within said fifteen

(15) day period, the defaulting PARTY shall have a reasonable time to cure the default, not to exceed a maximum of thirty (30) days, so long as the defaulting PARTY commences to cure such default within ten (10) days of service of such notice and diligently prosecutes the cure to completion; provided further that if the default is an immediate risk to the health, safety and general welfare, the defaulting PARTY shall take such immediate action as may be necessary to mitigate the risk. Notwithstanding the foregoing, the non-defaulting PARTY may, in its sole and absolute discretion, grant a longer cure period. Should the defaulting PARTY fail to cure the default within the time period provided in this Section, the non-defaulting PARTY shall have the right, in addition to any other rights the non-defaulting PARTY may have at law or in equity, to terminate this AGREEMENT. Compliance with the provisions of this Section shall be a condition precedent to bringing any legal action, and such compliance shall not be a waiver of any PARTY 's right to take legal action in the event that the default is not cured.

B. Waivers. No delay or omission in the exercise of any right or remedy by a non-defaulting PARTY on any default shall impair such right or remedy or be construed as a waiver. A PARTY’s consent to or approval of any act by any other PARTY requiring the PARTY’s consent or approval shall not be deemed to waive or render unnecessary the other PARTY’s consent to or approval of any subsequent act. Any waiver by any PARTY of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this AGREEMENT.

6. LEGAL COMPLIANCE
ORGANIZATION shall comply with all City, State and Federal laws, ordinances and regulations, which in any manner affect the performance of its activities pursuant to this AGREEMENT, at all times. Neither CITY, nor its officers, officials, volunteers, attorneys, agents or employees, shall be liable at law or in equity as a result of ORGANIZATION's failure to comply with this Section.

7. NO EXCLUSIVE RIGHT
ORGANIZATION expressly acknowledges and agrees this AGREEMENT does not give the ORGANIZATION any right to the exclusive use of the SUBJECT FACILITIES, restrooms, or any other CITY facility.

8. ORGANIZATION’S RESPONSIBILITIES
A. ORGANIZATION agrees to observe all rules and regulations as set forth in this AGREEMENT.

B. Personnel. 1. The ORGANIZATION shall provide the necessary personnel to supervise and conduct the activities at the SUBJECT FACILITIES as set forth in this AGREEMENT and shall furnish and supply any and all equipment and material(s), which may be necessary for such activities

conducted at the SUBJECT FACILITIES. The CITY is not required to provide supervision but may at its sole discretion require ORGANIZATION to provide a certain number of security officers and/or personnel as it deems necessary. The CITY may also order the removal of individuals from the SUBJECT FACILITIES during the activities if their conduct violates CITY policies, is not in the best interest of the public, or is deemed to be detrimental in any way by CITYy staff.

2. Prior to the EFFECTIVE DATE, ORGANIZATION shall provide complete City Volunteer Applications for any volunteer that performs any type of work in connection with this AGREEMENT.

3. Prior to the EFFECTIVE DATE, ORGANIZATION shall complete LiveScan fingerprinting background checks on all personnel, including employees, subcontractors, and volunteers. When the activities involve participation by minors, ORGANIZATION shall not hire an employee, contractor, or volunteer with a history of criminal convictions as specified in California Public Resources Code Section 5164(a)(2).

ORGANIZATION shall comply with all applicable state laws governing services provided by youth services organizations.

C. Maintenance. 1. ORGANIZATION shall, at its sole cost and expense, maintain the SUBJECT FACILITIES and all appurtenant facilities arising from ORGANIZATION’S use, occupancy, or activities, ordinary, wear and tear excepted, and shall return the SUBJECT FACILITIES and appurtenant facilities to CITY in substantially the same condition as existed prior to ORGANIZATION’S use, subject to normal wear and tear.

2. ORGANIZATION is responsible for cleaning areas used, including trash produced by ORGANIZATION.

3. Any damage to the SUBJECT FACILITIES or appurtenant CITY facilities caused by ORGANIZATION or its use of the SUBJECT FACILITIES, shall be the ORGANIZATION’s responsibility to replace or repair. In the event ORGANIZATION fails or refuses to replace or repair damage, CITY may cause such replacement and/or repair to be undertaken, and ORGANIZATION agrees to reimburse CITY for the costs incurred to do so.

4. ORGANIZATION is responsible for providing and maintaining all necessary equipment.

5. In the event ORGANIZATION fails to maintain the SUBJECT FACILITIES or otherwise causes SUBJECT FACILITIES or
appurtenant CITY facilities to be damaged or unclean and the ORGANIZATION fails or refuses to clean or replace or repair the damage, the CITY shall elect to bill the ORGANIZATION for any fees incurred as a result of the same, ORGANIZATION shall be fully responsible for maintenance costs under this Agreement. The ORGANIZATION’s obligations and responsibilities under this Section

shall survive the expiration or termination of this AGREEMENT. All invoices shall be paid by ORGANIZATION within thirty (30) days of receipt.

D. Modifications to SUBJECT FACILITIES. The removal, modification, alteration, painting, or addition to any facility or grounds, and construction of any kind to existing structures is strictly prohibited, unless ORGANIZATION receives prior written approval from CITY. This includes any proposed changes, alterations of the design or appearance of the existing landscape and/or façade(s) of the SUBJECT FACILITIES, installation of fences, and/or permanent markings to athletic fields. Any requests shall be submitted for approval to the CITY in writing, at least sixty (60) days prior to the date of any proposed changes, which may be approved in CITY’s sole and absolute discretion. All improvements, alterations and additions to the SUBJECT FACILITIES or surrounding grounds shall become the sole property of CITY at the CITY’S sole and absolute discretion. ORGANIZATION acknowledges and agrees that it may be invoiced by the CITY to pay all costs and restore the SUBJECT FACILITIES to its unmodified condition prior to engaging in the unauthorized modifications. Nothing in this Section shall be interpreted as prohibiting the normal maintenance of the SUBJECT FACILITIES by the ORGANIZATION as specified in this Section.

E. Advertising Materials. ORGANIZATION is prohibited from placing advertising material on SUBJECT FACILITIES. For advertising materials and information relating to the activities permitted under this AGREEMENT, ORGANIZATION shall seek CITY approval in writing prior to posting and dissemination on or at the SUBJECT FACILITIES.

F. All locks must be standard CITY locks and must not be replaced by any other lock.

G. ORGANIZATION is solely responsible for supervising and controlling all individuals at the SUBJECT FACILITIES during the use of the SUBJECT FACILITIES.

This includes, but is not limited to, employees, agents, volunteers, participants, (collectively “ORGANIZATION GROUP”). CITY is not responsible for providing this supervision or for the acts of the ORGANIZATION GROUP or any member thereof.

However, CITY may evict any ORGANIZATION GROUP individual from the SUBJECT FACILITIES if their conduct is in violation of the CITY’s ordinances, or state or federal law, as applicable.

H. ORGANIZATION shall not permit behavior or activity that is determined to be unsafe, unlawful, or a violation of the CITY’s ordinances or Facility Reservation and Use Policy (Exhibit “C”). Rule violators may be required to vacate the SUBJECT FACILITIES or may be subject to arrest.

9. NOTICES
Except as otherwise expressly provided in this AGREEMENT, all notices permitted or required under this AGREEMENT shall be given to the respective PARTIES must be in writing and may be given personally, by registered or certified mail (return receipt

requested), Federal Express, UPS or other similar couriers. If notice is personally delivered, the notice shall be deemed to have been given and received on the date notice was given. If given by registered or certified mail, such notice or communication shall be deemed to have been given and received three (3) days after the notice is deposited in the United States mail. If notice is given by Federal Express, UPS, or similar courier, a notice or communication shall be deemed to have been given and received on the date delivered, as shown on the receipt issued by the courier. Notice shall be provided to the following addresses:

TO CITY:

COURTESY COPY TO:

TO ORGANIZATION:

City of Santa Fe Springs
Department of Parks & Recreation
11740 Telegraph Road
Santa Fe Springs, CA 90670
Attn: Gus Hernandez, Director of Parks &
Recreation
Olivarez Madruga Law Organization, LLP
500 S. Grand Avenue
12th Floor
Los Angeles, CA 90071
Attn: Paloma McEvoy, Assistant City Attorney
The American Youth Soccer Organization
Region 75
PO Box 5463
Whittier, CA 90607
Attn: April McCaslin, Regional Commissioner

10. ASSIGNMENT
The capability, reputation and mission of the ORGANIZATION are a substantial inducement for the CITY to enter into this AGREEMENT. Neither this AGREEMENT nor any interest, duties, rights or obligations under this AGREEMENT, or portion thereof, may be transferred, conveyed, or assigned by ORGANIZATION, either voluntarily or by operation of law without the express written consent of CITY. An unauthorized assignment or transfer or any attempted or purported assignment or transfer in violation of this Section is a material breach of this AGREEMENT. The CITY shall have the right to immediately terminate this AGREEMENT, without providing the notice and cure provisions in Section 5.

11. INSURANCE
A. ORGANIZATION shall maintain insurance throughout the term of this AGREEMENT in conformance with the requirements set forth below. ORGANIZATION will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth herein, ORGANIZATION agrees to amend,

supplement or endorse the existing coverage to do so.

B. ORGANIZATION shall provide the following types and amounts of insurance:

1. Commercial General Liability Insurance: ORGANIZATION shall maintain commercial general liability insurance which shall be written on an occurrence form at least as broad as ISO CG 00 01, and include coverage for premises and operations, products and completed operations, independent contractors, vendors, personal injury, and contractual liability. The limits of ORGANIZATION’s insurance shall apply to this AGREEMENT as if set forth herein, but in no event shall provide combined single limits of coverage of not less than Two Million Dollars ($2,000,000) per occurrence, Four Million Dollars ($4,000,000) general aggregate, for bodily injury, personal injury, and property damage. Coverage shall be primary and non-contributory to any insurance or self-insurance maintained by the CITY, and shall contain a waiver of subrogation in favor of the CITY. Amendments to contractual liability are not permitted.

There shall be no cross-liability exclusion for claims or suits by one insured against another.

2. Workers’ Compensation and Employer’s Liability: Statutory Workers’ Compensation limits as required by the State of California, and Employer’s Liability limits of not less than One Million Dollars ($1,000,000) per accident, disease, or employee. Coverage shall include a waiver of subrogation endorsement in favor of the CITY and its officers, officials, employees, and volunteers.

3. Sexual Abuse and Molestation Coverage: ORGANIZATION shall procure and maintain sexual abuse and molestation liability coverage in an amount not less than One Million Dollars ($1,000,000) per occurrence, Two Million Dollars ($2,000,000) general aggregate. This coverage may be part of commercial general liability coverage, professional liability coverage, or a separate policy.

C. General Insurance Requirements. 1. Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Best’s rating of A- or better and a minimum financial size VII, and shall comply with the following:

2. ORGANIZATION agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insured CITY, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992 or similarly

worded endorsement. ORGANIZATION also agrees to require all contractors, and subcontractors to do likewise.

3. No liability insurance coverage provided to comply with this AGREEMENT shall prohibit ORGANIZATION, or ORGANIZATION’s employees, or agents, from waiving the right of subrogation prior to a loss. ORGANIZATION agrees to waive subrogation rights against CITY regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

4. All insurance coverage and limits provided by ORGANIZATION and available or applicable to this AGREEMENT are intended to apply to the full extent of the policies. Nothing contained in this AGREEMENT or any other agreement relating to CITY or its operations limits the application of such insurance coverage.

5. Umbrella or Excess Liability insurance may be used to meet the above-required liability limits.

6. None of the coverage required herein will be in compliance with the requirements of this AGREEMENT if they include any limiting endorsement of any kind that has not been first submitted to CITY and approved of in writing.

7. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

8. All coverage types and limits required are subject to approval, modification and additional requirements by CITY, at its sole election.

ORGANIZATION shall not make any reductions in scope of coverage (e.g., elimination of contractual liability or reduction of discovery period) that may affect CITY’s protection without CITY’s prior written consent.

9. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverage required and an additional insured endorsement to ORGANIZATION’s general liability policy, shall be delivered to CITY at or prior to the execution of this AGREEMENT. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, CITY has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium or otherwise terminate this AGREEMENT. Any premium so paid by CITY shall be charged to and promptly paid by ORGANIZATION or deducted from sums due ORGANIZATION, at CITY’s sole election.

10.Certificate(s) are to reflect that the insurer will provide thirty (30) days

written notice to CITY of any cancellation of coverage.

ORGANIZATION agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will “attempt” (as opposed to being required) to comply with the requirements of the certificate.

11.It is acknowledged by the parties of this AGREEMENT that all insurance coverage required to be provided by ORGANIZATION or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self-insurance available to CITY. ORGANIZATION shall ensure that each policy of insurance required herein reflects this AGREEMENT and is written into each policy.

12.ORGANIZATION agrees to ensure that its sub-consultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by ORGANIZATION, provide the same minimum insurance coverage required of ORGANIZATION.

ORGANIZATION agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.

13.ORGANIZATION agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein. If ORGANIZATION’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to CITY. At that time CITY shall review options with ORGANIZATION, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. To the extent CITY agrees to any deductible or selfinsured retention under any policy required under this AGREEMENT to which CITY is named as an additional insured, ORGANIZATION shall be required to modify the policy to permit CITY to satisfy the deductible or self-insured retention in the event ORGANIZATION is unable or unwilling to do so as a means to ensure CITY can avail itself to the coverage provided under each policy.

14.CITY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving ORGANIZATION ninety (90) days advance written notice of such change. If such change results in substantial additional cost to ORGANIZATION, CITY will negotiate additional compensation proportional to the increased benefit to CITY.

15.For purposes of applying insurance coverage only, this AGREEMENT will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or

towards performance of this AGREEMENT.

16.ORGANIZATION acknowledges and agrees that any actual or alleged failure on the part of CITY to inform ORGANIZATION of noncompliance with any insurance requirement in no way imposes any additional obligations on CITY nor does it waive any rights hereunder in this or any other regard.

17.ORGANIZATION will renew the required coverage annually as long as CITY, or its employees or agents face an exposure from operations of any type pursuant to this AGREEMENT. This obligation applies whether or not the AGREEMENT is canceled or terminated for any reason. Termination of this obligation is not effective until CITY executes a written statement to that effect.

18.ORGANIZATION shall provide proof that policies of insurance required herein expiring during the term of this AGREEMENT have been renewed or replaced with other policies providing at least the same coverage and upon the same terms and conditions herein. Proof that such coverage has been ordered shall be submitted prior to expiration.

A coverage binder or letter from ORGANIZATION’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to CITY within five days of the expiration of the coverage.

19.Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements, or as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.

20.These insurance requirements are intended to be separate and distinct from any other provision in this AGREEMENT and are intended by the parties here to be interpreted as such.

21.The requirements in this Section supersede all other sections and provisions of this AGREEMENT to the extent that any other section or provision conflicts with or impairs the provisions of this Section.

22.ORGANIZATION agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge CITY or ORGANIZATION for the cost of additional insurance coverage required by this AGREEMENT. Any such provisions are to be deleted with reference to CITY. It is not the intent of CITY to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against CITY for

payment of premiums or other amounts with respect thereto.

D. ORGANIZATION agrees to provide immediate notice to CITY of any claim or loss against ORGANIZATION arising out of the work performed under this AGREEMENT. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

12. INDEMNIFICATION
ORGANIZATION shall indemnify, defend, and hold harmless CITY, its City Council, each member thereof, present and future, members of boards and commissions, its officers, officials, agents, employees, consultants and volunteers from and against any and all liability, claims, allegations, obligations, judgments, losses, expenses, including defense costs and legal fees, and claims for damages whatsoever, including, but not limited to, those arising from breach of contract, bodily injury, economic loss, death, illness, personal injury, property damage, loss of use, or property loss however the same may be caused and regardless of the responsibility for negligence.

ORGANIZATION’s obligation to indemnify, defend and hold harmless includes, but is not limited to, any liability or expense, including defense costs and reasonable attorneys’ fees, arising from or relating in any way to ORGANIZATION’S use of the SUBJECT FACILITIES. It is further agreed, ORGANIZATION’s obligation to indemnify, defend and hold harmless will apply even in the event of concurrent active or passive negligence on the part of CITY, its City Council, each member thereof, present and future, or its officers, officials, agents, employees, and volunteers except for liability resulting from the sole negligence or willful misconduct of CITY, its officers, employees or agents relating to ORGANIZATION’s use of the SUBJECT FACILITIES under this AGREEMENT. In the event CITY, its officers, employees, agents and/or volunteers are made a party to any action, lawsuit, or other adversarial proceeding arising from the use encompassed by this AGREEMENT, and upon demand by CITY, ORGANIZATION shall have an immediate duty to defend CITY at ORGANIZATION’s cost or at CITY’s option, to reimburse CITY for its costs of defense, including reasonable attorneys’ fees and costs incurred in the defense of such matters. ORGANIZATION waives any right of recovery against CITY, its City Council, each member thereof, present and future, members of boards and commissions, its officers, officials, agents, employees and volunteers for indemnification, contribution, or declaratory relief arising from or relating in any way to ORGANIZATION’S use of the SUBJECT FACILITIES. Notwithstanding anything to the contrary in this AGREEMENT, the obligations and responsibilities under this Section shall survive the expiration or termination of this AGREEMENT.

13. RISK OF LOSS
A. CITY shall not be responsible for loss or damage to property, material, or equipment belonging to ORGANIZATION, its agents, employees, volunteers, suppliers, or anyone directly or indirectly employed by ORGANIZATION during the ORGANIZATION’s use of the SUBJECT FACILITIES. ORGANIZATION waives any right of recovery against the CITY, its City Council, each member thereof, present and future, members of boards and commissions, its officers, officials, agents, employees

and volunteers for fires, floods, earthquakes, civil disturbances, regulation of any public authority, and other causes beyond their control. ORGANIZATION shall not charge results of “Acts of God” to CITY.

B. ORGANIZATION shall report any personal injuries or illnesses or property damage arising at any time during and/or arising out of or in any way connected with ORGANIZATION’s use or occupancy of SUBJECT FACILITIES and adjoining property to CITY in writing and as soon as practicable, but in no event not less than 72 hours after occurrence.

14. INSPECTION
A. ORGANIZATION acknowledges and agrees that it is accepting and using the SUBJECT FACILITIES in its current, “as-is” condition. ORGANIZATION represents that it has been provided a reasonable opportunity to inspect the SUBJECT FACILITIES prior to its use and to identify any defects and/or hazards that may pose a danger to any member of the ORGANIZATION GROUP and/or any other individual who is at the SUBJECT FACILITIES as part of ORGANIZATION’s use of the SUBJECT FACILITIES.

B. ORGANIZATION shall inspect the SUBJECT FACILITIES prior to each use to ensure that it is free from any defects and/or hazards and shall immediately notify CITY of any defect or hazard identified so that the CITY has reasonably sufficient time to warn others and/or mitigate the defect or hazard prior to ORGANIZATION’s use of the SUBJECT FACILITIES. ORGANIZATION agrees that should it fail to conduct any such inspection and/or fail to timely notify CITY of any defect or hazard identified, ORGANIZATION shall be solely responsible for any damage or injury, whether to persons or property, arising from the defect or hazard at the SUBJECT FACILITIES.

C. CITY shall have the right to enter the SUBJECT FACILITIES hereunder as needed. However, ORGANIZATION expressly acknowledges and agrees that CITY’s exercise of the right to enter shall not create any duty on the part of the CITY to inspect the SUBJECT FACILITIESY for defects or hazards under this Section or this AGREEMENT.

15. INDEPENDENT CONTRACTOR
Neither the CITY nor its City Council, each member thereof, present and future, members of boards and commissions, its officers, officials, agents, employees or volunteers shall have any control over the manner, mode or means by which ORGANIZATION, its subcontractors, agents or employees, performs the services required herein, except as otherwise set forth herein. The CITY shall have no voice in the selection, discharge, supervision or control of ORGANIZATION’s employees, subcontractors, servants, representatives, volunteers or agents, or in fixing their number, compensation or hours of service, except for the requirement that ORGANIZATION shall conduct background checks when any of their personnel will supervise or have direct contact with youth (under the age of 18) or vulnerable adults pursuant to Section 8 of this AGREEMENT. ORGANIZATION expressly acknowledges and agrees it is acting as an independent contractor of the CITY and shall remain at all

times as to the CITY a wholly independent contractor with only such obligations as are consistent with that role. ORGANIZATION shall not at any time or in any manner represent that it or any of its subcontractors, agents or employees are agents or employees of the CITY. The CITY shall not in any way or for any purpose become or be deemed to be a partner of ORGANIZATION in its business or otherwise, or a joint venture or a member of any joint enterprise with ORGANIZATION.

16. ATTORNEYS’ FEES
Should any litigation or other legal action be commenced between the PARTIES hereto to interpret or enforce the provisions of this AGREEMENT, in addition to any other relief to which the PARTY may be entitled in law or equity, the prevailing PARTY in such litigation or legal action shall be entitled to recover costs of suit and reasonable attorneys’ fees.

17. GOVERNING LAW AND VENUE
This AGREEMENT will be governed by, interpreted under, and construed and enforced in accordance with the laws of the State of California. Any action at law or in equity brought by any of the PARTIES hereto for the purpose of enforcing a right or rights provided for by this AGREEMENT shall be tried in a court of competent jurisdiction in the County of Los Angeles, State of California, and the PARTIES hereby waive all provisions of law providing for a change of venue in such proceedings to any other county.

18. ENTIRE AGREEMENT OF THE PARTIES
This AGREEMENT, together with the incorporated exhibits, supersede any and all agreements, either oral or written, between the PARTIES hereto with respect to the use of the SUBJECT FACILITIES by ORGANIZATION and contains all of the covenants and conditions between the PARTIES with respect to the use of the SUBJECT FACILITIES.

Each PARTY to this AGREEMENT acknowledges that no representations, inducements, promises or agreement, orally or otherwise, have been made by any PARTY, or anyone acting on behalf of any PARTY, which are not embodied herein, and that no other agreement, statement, or promise not contained in this AGREEMENT has been made by the PARTIES. Unless otherwise provided in this AGREEMENT, modification of this AGREEMENT can only be made in writing, signed by both PARTIES to this AGREEMENT.

19. SEVERABILITY
Each provision, term, condition, covenant and/or restriction, in whole and in part, in this AGREEMENT shall be considered severable. In the event any provision, term, condition, covenant and/or restriction, in whole and/or in part, in this AGREEMENT is declared invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed from this AGREEMENT and shall not affect any other provision, term, condition, covenant and/or restriction of this AGREEMENT and the remainder of the AGREEMENT shall continue in full force and effect.

20. COUNTERPARTS
This AGREEMENT may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

21. AUTHORITY TO EXECUTE THIS AGREEMENT
The individuals executing this AGREEMENT, on behalf of the PARTIES, warrants and represents that they have the authority to execute this AGREEMENT on behalf of said PARTIES and have the authority to bind the PARTIES to the provisions of this AGREEMENT.

22. ELECTRONIC SIGNATURES
The PARTIES acknowledge and agree that execution of this AGREEMENT by electronic signatures or electronic transmittal of signatures are the same as handwritten signatures for the purposes of validity, enforceability, and admissibility. [SIGNATURES ON NEXT PAGE]

IN WITNESS WHEREOF, the PARTIES hereto have caused this AGREEMENT to be executed the day and year first above written.

AMERICAN YOUTH SOCCER ORGANIZATION REGION 75
By:
[Print Name]
[Title]
By:
[Print Name]
[Title]

CITY OF SANTA FE SPRINGS
Joe Angel Zamora, Mayor
ATTEST:

Maribel Garcia,
City Clerk
APPROVED AS TO FORM:

Rick Olivarez
City Attorney
April McCaslin
Regional Commissioner
Mike Sasso
Assistant Regional Commissioner

EXHIBIT “A”

PROPOSED SITE PLAN

EXHIBIT “B”

FACILITY USE PROCEDURES AND RULES

1. CITY must receive the following in order for ORGANIZATION to begin using the SUBJECT FACILITIES:
a. 501(c)(3) designation from the I.R.S. or a nonprofit designation of good/active standing from the California Franchise Tax Board and/or the California Secretary of State.
b. Complete list of names, addresses and telephone numbers of the current Board of Directors or other responsible persons of ORGANIZATION. ii. Name and contact information of ORGANIZATION’s liaison or designee who will work directly with designated CITY staff. All correspondence will be made through liaison. Requests made by any other member of the organization will not be honored until confirmation has been received by liaison or designee.
iii. Master calendar of events to include:  Practice dates & times (including team/coach name)  Game dates & times (including team names)  Meetings dates & times (meeting dates to include board meetings, umpire clinics, president's meetings, parent
meetings, coach meetings, team parent meetings, etc.)  Opening Day/Closing Ceremony dates & times  Picture dates & times
iv. Rosters

1. ORGANIZATION shall provide annual registration reports to CITY identifying participant residency percentages and related registration data as reasonably requested by CITY (to be submitted six (6) weeks after the commencement of the season).

2. Permits for Athletic Fields are issued to partner organizations six (6) months prior to the allocation period, which is prior to when permits are issued to the general public. The allocation periods are as follows:
a. July-December: Permits issued in January of same year b. January-June: Permits issued in July of previous year

3. The CITY recognizes that schedules may not be completed six (6) months in advance; therefore, it is the ORAGANIZATION'S responsibility to inform the CITY of general use dates six (6) months in advance. (i.e., Sundays beginning in August through November).

4. The ORGANIZATION must then submit a Facility Use Application for Athletic Fields to the Department of Parks and Recreation, no less than six (6) weeks prior to the first date requested. Once the dates are determined, a permit will be issued. Failure to submit schedules may result in revocation of permit.

5. Exclusive Use: Upon issuance of a field use permit by the CITY, the ORGANIZATION shall have exclusive use of the fields identified in the permit during the dates and times specified therein. Such exclusive use shall be limited to the approved activities and shall not extend beyond the permitted areas, dates, or times. The CITY reserves the right to access the premises as necessary for emergency, maintenance, operational, or public safety purposes.

6. ORGANIZATION shall make a good faith effort to achieve the following minimum participation benchmarks for residents of the City of Santa Fe Springs within its recreational soccer programming:
a. Year 1: Twenty Percent (20%) Santa Fe Springs residents b. Year 2: Twenty Five Percent (25%) Santa Fe Springs residents c. Year 3: Thirty Percent (30%) Santa Fe Springs residents

7. ORGANIZATION shall administer all participant registration through an online registration platform managed by ORGANIZATION.

8. ORGANIZATION shall be responsible for all registration processing, participant communication, roster management, and related administrative functions associated with league operations.

9. ORGANIZATION shall maintain an inclusive participation model consistent with the philosophies of the American Youth Soccer Organization (AYSO) and the recreational nature of the program.

10.All registered participants shall be placed on a team, and pre-formed team registrations shall not be permitted.

11.Teams shall be formed in a manner intended to promote balanced and equitable competition among all teams participating within the recreational league structure.

12.Practice and game schedules shall include division, team name, coach name, and practice day start and end time.

13.ORGNIZATION will operate recreational and developmental soccer programming consistent with the philosophies and standards of the American Youth Soccer Organization. Programs may include, but are not limited to, the Core Program, EXTRA Program, All Stars Program, Spring Select Program, EPIC Program, Playground Program, Schoolyard Program, tournaments, clinics, camps, and similar youth soccer activities.
a. The AYSO Core Program shall serve as the primary recreational soccer program and foundation of the organization. The Core Program shall focus on recreational community based soccer, player development, sportsmanship, teamwork, fun, and open registration opportunities for youth participants regardless of skill level. Teams shall be formed through

an evaluation and draft process intended to create balanced and equitable competition. Returning coaches may be assigned first, and teams shall be balanced based upon player ratings, experience, age, and related factors.

Volunteer coaches shall lead teams with support from AYSO leadership and regional administrators.
b. The following AYSO programs are approved programs under this AGREEMENT and may operate at CITY facilities subject to approved schedules, field availability, and compliance with the terms and conditions of this AGREEMENT:
i. The EXTRA Program may provide higher level competition, advanced player development, additional training opportunities, and inter regional competition while continuing to uphold AYSO philosophies including Everyone Plays®, Positive Coaching, Good Sportsmanship, and player development principles. Players may participate in open tryouts, and teams may be formed based upon player ability, positional needs, commitment, and team balance. ii.The All Stars Program may operate as a post season tournament opportunity designed to encourage continued player development, regional pride, sportsmanship, and competitive growth. Players may be nominated and evaluated at the conclusion of the recreational season, and teams may be formed based upon performance, attitude, sportsmanship, and positional needs. iii. The Spring Select Program may provide additional spring season developmental and competitive opportunities outside the traditional recreational season. Teams may be formed through evaluations, coach recommendations, and tournament style roster development processes.
iv. The EPIC Program may provide adaptive and inclusive soccer opportunities for children and young adults with physical or developmental disabilities. The program shall emphasize participation, confidence, social interaction, enjoyment, and inclusive recreational experiences. Competitive balancing or drafting shall not be required for EPIC programming.
v. The Playground Program may serve as an introductory
soccer program for young children and may focus on motor skill development, parent participation, introductory soccer concepts, and fun based learning environments. Formal standings or competitive team structures shall not be required.
vi. The Schoolyard Program may provide an introduction to small sided soccer games and age appropriate soccer
fundamentals designed to bridge introductory programming and traditional team based soccer participation. Program emphasis shall remain instructional and developmental in nature. c. Tournament rates, competitive programming fees, and additional field use fees associated with tournaments, select programming, or nonrecreational activities are not included within the standard Priority Use Fees established under this AGREEMENT.

d. Fees for Non ORGANIZATION Matchups: During any tournament, ORGANIZATION shall be charged for field usage in accordance with the CITY’s adopted fee schedule for any game in which two nonORGANIZATION teams are playing against each other. e. CITY reserves the right to review, approve, deny, suspend, or place conditions upon any tournament, competitive, or select programming proposed by ORGANIZATION in order to ensure consistency with CITY policies, recreational priorities, facility availability, and community benefit objectives.

14.“Business Days” are considered Monday through Thursday, 9 a.m. to 5:30 p.m.

15.A “Cancellation” is defined as when a permit is issued for the field and the ORGANIZATION contacts the CITY informing them that the permit for a day is no longer needed. Cancellations must be made no less than seventy-two (72) hours in advance.

16.A “Schedule Adjustment” is defined as when a permit is issued, and the ORGANIZATION is requesting a longer or shorter hours of duration. Schedule adjustments must be made no less than five (5) business days in advance.

17.A “No-Show for Permit” is defined as when a permit is issued and the ORGANIZATION fails to show, and organized games/practices are not held on the said field, and the ORGANIZATION fails to notify the CITY a minimum of seventy-two (72) hours in advance. After the 3rd no-show, and any no-show thereafter, the ORGANIZATION will be charged a penalty $10 per field per day, to be billed monthly at the conclusion of the month and within 30 days.

18.All schedule changes shall be CITY- approved and made by the ORGANIZATION by email to CITY's Parks and Recreation Services Division by the Wednesday of the previous permit week by the designated ORGANIZATION contact person. In the event of a non-cancelled scheduled use involving lights, the ORGANIZATION shall be billed for the full amount of the light cost for the scheduled time period.

19.The ORGANIZATION is responsible for staffing costs at a rate of thirty dollars ($30) per hour for any request for the use of fields and facilities that are not specifically outlined in the permit.

20.ORGANIZATION agrees to follow all local, county, and State health guidelines for indoor and outdoor youth sports activities, to help stop the spread of illnesses, viruses, and communicable diseases.

21.For opening/closing day ceremonies, if hosted at the SUBJECT FACILITIES, CITY will provide two (2) canopies, a 2-speaker PA system that includes a microphone, twenty-four (24) chairs, US/CA flag, and a podium.

22.ORANIZATION will have a one-time use of a CITY facility (subject to availability) for a fundraising event. Facility use fees for said facility and downpayment will be waived, subject to the Facility Reservation and Use Policy. Staffing for the event must be paid by ORGANIZATION.

23.With the CITY's prior approval, ORGANIZATION will be able to host fundraiser tournaments. ORGANIZATION will be responsible for City staffing fees, at a rate of thirty-five ($35) per hour.

24.Closure of Fields - Fields may be scheduled for closure and rehabilitation to allow for recovery due to heavy usage. The dates and times of closure to be determined by both the CITY’s Community Services and Public Works Departments.

25.There will be no use of CITY athletic fields when facilities are unplayable due to rain or other conditions. CITY staff will determine whether fields can be used after rain.

26.Any damages to the SUBJECT FACILITIES or appurtenant CITY facilities caused by ORGANIZATION or its use of the SUBJECT FACILITIES, or damages to CITY equipment, will be ORGANIZATION's responsibility to replace or repair.

In the event ORGANIZATION fails or refuses to replace or repair damage, CITY may cause such replacement and/or repair to be undertaken and ORGANIZATION agrees to reimburse CITY for the costs incurred to do so.

27.CITY will not provide keys and/or alarms to ORGANIZATION. CITY will assign CITY staff during season hours, who will supervise facilities and grant facility access to ORGANIZATION.

28.Vehicles are not allowed on a park without advance written approval by the Community Services Department. Vehicles must follow all posted signs, rules and regulations, including, but not limited to, parking restrictions (red zones, staff parking, accessible parking). Temporary reservation of parking spaces is allowed, but must be monitored by ORGANIZATION. Any temporary signage must be neat, clean, and free of any wear and tear or vandalism.

29.No power vehicles/equipment other than City operated vehicles/equipment are permitted on the fields.

30.Vehicles are not allowed on a park without advance written approval by the CITY Department of Parks and Recreation. Vehicles must follow all posted signs, rules and regulations, including, but not limited to, parking restrictions (red zones, staff parking, accessible parking). Temporary reservation of parking spaces is allowed, but must be monitored by ORGANIZATION. Any temporary signage must be neat, clean, and free of any wear and tear or vandalism.

23.City will not be held responsible for loss, damage or theft of equipment or personal articles owned, leased or rented by the ORGANIZATION and stored on City property.

24.ORGANIZATION must obtain and provide proof of required health permits to operate and handle food from concession stand/kitchen.

25.ORGANIZATION is responsible for regulating the conduct of its board members, coaches, players, and parents while using the Subject Facilities.

26.ORGANIZATION agrees that in order to ensure a safe sports program and to protect participants, the ORGANIZATION will conduct criminal background checks at the ORGANIZATION’S expense on all volunteers, 18 years and older, who will be in a position to supervise youth under 18 years of age or vulnerable adults. ORGANIZATION also agrees that failure of an individual to submit to a required criminal background check will result in prohibiting said individual from coaching and/or supervising children or vulnerable adults. ORGANIZATION agrees to make every effort to prevent an individual with a history of dangerous criminal behavior from having contact with children or vulnerable adults who are participating in the League.

27.Any documents, photo copies, or scans, must be done on ORGANIZATION equipment and at the ORGANIZATION'S expense.

28.Any organization mail shall be made to the ORGANIZATION'S PO Box, or headquarter mailing address that is not a City address.

29.ORGANIZATION shall provide the personnel necessary to supervise and conduct the activities as set forth in this AGREEMENT at the SUBJECT FACILITIES, and shall furnish and supply any and all equipment and material, which may be necessary for such activities conducted at the SUBJECT FACILITIES. Athletic Field Lining and Marking must be done with prior written approval of CITY.

30.ORGANIZATION shall be responsible for all damages or injury to property or equipment caused by ORGANIZATION, its agents, employees, volunteers, participants and/or any other individual at the SUBJECT FACILITIES during ORGANIZATION’s use of the SUBJECT FACILITIES.

31.All maintenance such as field preparation to include lining of the fields, marking of the fields and setup of temporary equipment will be performed by ORGANIZATION.

32.All maintenance such as field preparation to include lining of the fields, marking of the fields and setup of temporary equipment will be performed by ORGANIZATION.

33.ORGANIZATION is responsible for the facility being free of trash and/or debris caused by group usage upon conclusion of each day's use.

34.ORGANIZATION is responsible for the daily maintenance and cleaning of the storage area, office, and concession area (including snack bar & kitchen).

35.ORGANIZATION is required to report any damage to persons or property or acts of vandalism to CITY immediately. Any equipment that is owned by ORGANIZATION shall be maintained by the ORGANIZATION at the ORGANIZATION'S expense. Any equipment that is owned by the CITY shall be maintained by the CITY.

36.ORGANIZATION is required to leave the concession area (including snack bar & kitchen) neat and clean upon the conclusion of the season in preparation for turnover to any other sports organization or CITY.

37.ORGANIZATION and CITY shall conduct a joint safety walk to inspect the Subject Facilities prior to each use by ORGANIZATION to ensure that it is free from any defects and/or hazards that may pose a danger to participants, spectators and/or any other person who is at the Subject Facilities as part of ORGANIZATION’s use of the Subject Facilities. ORGANIZATION shall immediately notify CITY of any defect or hazard identified so that CITY has sufficient time to warn of the defect or hazard and/or remediate the defect or hazard prior to ORGANIZATION’s use of the Subject Facilities. ORGANIZATION agrees that should it fail to conduct any such inspection and/or fail to timely notify CITY of any defect or hazard identified, ORGANIZATION shall be solely responsible for any damage or injury, whether to persons or property, arising from the defect or hazard.

38.CITY shall have the right to enter the Subject Facilities utilized hereunder as needed. However, CITY’s exercise of the right to enter shall not create any duty on the part of CITY to inspect the Subject Facilities for defects or hazards under section A herein.

39.The removal, alteration, or addition to any facility or grounds must be approved and performed by CITY. This shall include any proposed changes that would alter the design or appearance of the existing landscape of the Subject Facilities.

No trees, shrub, or ground covers shall be planted, trimmed or removed without written consent from CITY.

40.Any requests to modify or improve park fields and facilities shall be submitted for approval to the Parks & Recreation Services Division, at least sixty (60) days prior to the date of any proposed changes.

41.Assistance by ORGANIZATION, its agents, employees, or its participants with any such removal, alteration, addition, or painting shall be solely at the discretion and with prior written consent of CITY.

42.All alterations and additions to the Subject Facilities or surrounding grounds shall be the property of CITY.

43.No signs shall be raised on the SUBJECT FACILITIES described herein unless written approval is obtained from CITY. Such a request for approval shall be directed to the Department of Parks and Recreation. No sponsor advertising sign shall be installed on buildings or grounds without the prior written consent of CITY. Banners/advertising may only be displayed during the season; however, banners displaying registration information, may be posted prior to the beginning of the season. Any banners that are damaged, vandalized, or outdated (dates have passed), must be removed by ORGANIZATION in a timely manner.

Temporary reservation of parking spaces is allowed but must be monitored by ORGANIZATION. Any temporary signage must be neat, clean, and free of any wear and tear or vandalism, and must be stored daily.

44.ORGANIZATION acknowledges the importance of maintaining a strong community partnership with the CITY and supporting community-based programs, events, and initiatives that enhance quality of life for Santa Fe Springs residents. ORGANIZATION agrees to make reasonable good faith efforts to participate in and support community activities and partnership opportunities coordinated by CITY, which may include:
a. Participation in CITY sponsored events;
b. Volunteerism and community service activities;
c. Parade appearances and civic celebrations;
d. Youth clinics, camps, or instructional programs;
e. Scholarship support and fundraising assistance; and
f. Community outreach and engagement activities.

Examples of community partnership activities may include participation or support related to events such as ArtFest, community 5K events, Halloween Carnival, park beautification days, and similar community focused programs and initiatives sponsored or supported by CITY.

45.Participation in community partnership activities shall be coordinated collaboratively between CITY and ORGANIZATION and shall take into consideration scheduling, volunteer availability, and operational capacity.

46.When field lighting is required, the Organization shall be charged $15.00 per field, per hour. Lighting fees will be calculated based on actual usage and billed at the end of each month.

47.Field Striping (Turf Tank). Upon request, the CITY may provide field striping services using the CITY's Turf Tank line-marking machine. The fee for this service shall be $35.00 per field when the ORGANIZATION provides the paint. If the CITY provides both the Turf Tank machine and paint, the fee shall be $85.00 per field. Fees shall be billed monthly based on actual services provided.

Effective 1/1/26
1 FACILITY RESERVATION AND USE POLICY

1. INTRODUCTION

1. The City of Santa Fe Springs (“City”) coordinates and issues permits for the use of facilities to organizations and the general public for cultural, social, recreational activities, and programs. The City will work to ensure fair and equitable allocation of space.

2. GOALS

1. The goal of this policy is to establish guidelines, rules, and procedures for the utilization of certain City facilities. This policy serves several purposes including the regulation of the use of City facilities, the effective management of City resources, the outlining of safety measures and security protocols, the preservation of the integrity and longevity of City facilities and assets, and ensuring compliance with legal requirements, regulations, and standards related to facilities operations.

3. PURPOSE

1. The purpose of this policy is to establish regulations and processes to ensure access of facilities for the use by the general public; to coordinate multiple facility spaces; to assure preservation of facilities; to prevent uses that are unsafe, unlawful, or impermissible; and to assure financial accountability for damage caused by field or facility use.

4. DEFINITION OF TERMS

1. Resident: A person whose primary residence is in the City (and those whose address is located in an unincorporated zip code that the Community Development Department has determined to be resident status).
a. Business Resident: A business owner whose business address is headquartered within the City boundaries, as verified by their Tax Identification Number, and whose name is on the business license.
b. School Resident: A school resident is defined as a student, who attends a school within the City boundaries but resides in a city that is not Santa Fe Springs. School Residents do not qualify for reservation resident rates.

2. Immediate Family Member: Immediate family members consist of spouse or domestic partner, parents, including stepparents and foster/adoptive parents, children, including stepchildren and foster/adopted children, siblings, including stepsiblings and half-siblings, grandparents, grandchildren, or legal guardian.

3. City Employee: A person who is employed by the City. City Employees must be active City employees to receive a facility reservation discount. The discount is outlined in the City’s Fee Schedule.

4. Non-Profit Organization: A non-profit organization is an entity that operates for purposes other than profit-making and is recognized as a current 501(c)(3) nonprofit EXHIBIT "C"
Effective 1/1/26
2 public benefit corporation by the Internal Revenue Service (“IRS”). Its primary goal is to further a particular social cause or advocate for a specific mission.

5. Renter: A person who pays a fee to use City facilities under a Facility Rental Agreement.

6. Special Events:
a. City-Sponsored or Co-Sponsored Special Events: Events sponsored or co-sponsored by the City, such as ArtFest, Independence Day Celebration, Relay For Life, etc. These events are directly organized or supported by the City.
b. Private Occasion Reservation Special Events: Events organized by private citizens for special occasions. These events require a permit for the use of City facilities.
i. Business Meeting: A business meeting is convened with the primary objective of facilitating decision-making processes, discussing corporate objectives, conducting employee training sessions, hosting seminars, workshops, or other educational endeavors pertinent to business operations. Business meetings adhere to a professional environment and do not permit the inclusion of alcoholic beverages. Furthermore, they abstain from incorporating entertainment elements such as DJ’s or live bands.
ii. Special Occasion Event: A special occasion event is a social gathering that may include, but is not limited to, a special form of recognition/celebration honoring individual(s), a holiday, or special occasion.
iii. Funeral Reception: A funeral reception is a gathering held within thirty (30) days of a funeral service to provide an opportunity for mourners to come together, offer condolences, share memories of the deceased, and provide support to the bereaved family and friends.
iv. Celebration of Life: A celebration of life is an event held to honor and commemorate the life of a deceased individual. Celebrations of life that do not occur within thirty (30) days of a funeral are considered a Special Occasion Event and subject to Special Event fees.
c. Third-Party Public Special Events: Events organized entirely by third-party private citizens or organizations that meet any of the following criteria:
i. hosting more than one hundred (100) people; or
ii. featuring food and/or informational vendors; or
iii. impede on a public right of way.

These events are not sponsored or co-sponsored by the City. Examples include large festivals, concerts, a business expo or fair, or parades.

Third Party Special Events may be subject to additional requirements, including, but not limited to Temporary Use Permit (See Chapter 119 (Reserved) of Title 11 (Business Regulations)) of the Santa Fe Springs Municipal Code.
d. Types of Entertainment:

Effective 1/1/26
3 i. DJ (Disk Jockey): A DJ plays recorded music from various genres and interacts with the audience by mixing songs together and sometimes providing announcements or commentary.
ii. Live Band: A group of musicians who perform music live using amplified instruments such as guitars, drums, keyboards, etc.
iii. Mariachi Band, Quartet, or Quintet: A traditional musical group typically consisting of acoustic guitars, violins, trumpets, and sometimes other instruments.
iv. Trio: A smaller ensemble consisting of three musicians who may play a variety of instruments such as guitar or violin.
v. Soloist: A single performer who sings or plays an instrument alone, providing entertainment for the event. This could be a singer, guitarist, pianist, or any other musician performing individually. vi. Dance: A dance group consisting of many forms of dance that are created and performed to entertain an audience, this can include folk, recitals, or story dances.

5. RESERVATIONS

1. Due to the high demand for facilities, applications for reservations will be accepted as follows:
a. Residents – twelve (12) months in advance (open at the beginning of the month).
b. Non-Residents – nine (9) months in advance.
c. Reservations will not be accepted less than thirty (30) days from event date. d. EXCEPTIONS:
i. Funeral Receptions.
ii. Heritage Park or Clarke Estate Reservations.
iii. Park rental facilities during regularly staffed hours.

2. City reserves the right to change, or cancel any reservation, at any time resulting from City activity and/or maintenance.

3. A facility is not considered rented until (i) Renter submits to City a signed City Rental Agreement, down payment and/or rental fee, a credit card authorization form, certificate of insurance and endorsements, written evidence of permits and licenses, and any other items deemed necessary and requested by City; and (ii) City, in its sole discretion, approves such rental in writing.

4. The signatory of a City Rental Agreement must be the Renter and at least eighteen (18) years of age if alcohol will not be served, or at least twenty-one (21) years of age if alcohol will be served.

5. Renter shall be present for the entirety of the event, including set-up and breakdown periods.
a. Exception: For weddings, or funeral receptions, if the Renter is the bride or groom, the Renter shall provide City with a single contact to serve as the representative for Renter’s activities. However, the representative is not able to make changes to event date, times, and layout.

6. Renter shall be responsible for securing all required permits and licenses.

Effective 1/1/26
4 7. The facility shall be used for the purpose stated in the Facility Rental Agreement. No other use will be permitted.

8. Renter shall not use City’s name to suggest endorsement or sponsorship of the event without prior written approval of City. Renter’s publicity of the event shall clearly and accurately identify the name of the sponsoring organization or individual.

9. Renter shall permit any City officers, employees, or agents to visit the event described in the City Rental Agreement.

10.Under no circumstances shall Renter sublease or allow any other organization or individual to use the facility for the period for which Renter has contracted.

11.Renter is an independent contractor and not considered an agent or employee of City, even if the renter is employed by the City.

12.Renter is allowed one (1) date change per reservation confirmation, provided that the date change occurs with six (6) months or more from the original reservation date.

Cancellation that occurs after a date change will result in forfeiture of downpayment.

6. COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, REGULATIONS

1. Renter shall comply with all local, state, and federal laws and regulations related to the use of the facility and public gatherings.

2. Renter agrees to abide by all applicable local, state, and federal, accessibility standards and regulations.

3. The Renter agrees to comply with all applicable City ordinances, rules, and regulations, including but not limited to Santa Fe Springs Municipal Code Section §130.04 – Unlawful Conduct Within Public City Facilities and City Parks. The Renter understands that failure to comply with any City ordinance or directive from City staff may result in revocation or suspension of the rental permit, removal of individuals from the premises, immediate cancellation of the event, and/or assessment of additional fees or charges. The City reserves the right to take any action necessary to protect public safety, City property, and the well-being of participants and staff.Renter agrees to be solely responsible for reviewing and ensuring compliance with all applicable public health rules, regulations, orders, and/or guidance in effect at the time of the use of the facility, for example, use of appropriate sanitation practices, physical distancing, limits on the size of gatherings, etc.

4. City reserves the right to immediately revoke Renter’s right to use of the facility should Renter fail to comply with any provision of this section.

7. FEES

1. Rental fee and/or down payment can be made online, or in-person via credit card, cash, or check. Fees must be paid thirty (30) days prior to event date. Checks are not accepted less than thirty (30) days prior to event date.

2. City will require a rental fee and/or a down payment from Renter. Some non-profit agencies may be eligible for a facility fee waiver (see Section 19, FEE WAIVERS).

3. Cancellations of reservations may be subject to the withholding of a portion of, or the entire, rental fee and down payment for the facility (see Section 18 for WITHHOLDING AND ADDITIONAL FEES).

4. Renter will forfeit down payment and City may charge an additional amount for any Effective 1/1/26
5 event continuing past the ending time stated in the Facility Rental Agreement.

5. In the event facility is left damaged, Renter will forfeit down payment and may be charged for any and all janitorial and/or repair fees incurred by City as a result, and those fees will be billed to Renter.

8. INDEMNIFICATIONc

1. Renter shall indemnify, defend, and hold harmless City, and its officers, employees, and agents from and against any and all causes of action, claims, liabilities, obligations, judgments, losses, costs, expenses, or damages, including liability for injuries or illnesses to any person or persons or damage to property arising at any time during and/or arising out of or in any way connected with Renter’s use or occupancy of the facility and adjoining property, unless solely caused by the gross negligence or willful misconduct of the City, its officers, employees, or agents. In the event City indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Renter’s use or occupancy of the facility and adjoining property, Renter shall provide a defense to the City indemnitees, or at the City’s option, reimburse the City indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.

2. Renter waives any right of recovery against City, its officers, employees, and agents for indemnification, contribution, or declaratory relief arising out of or in any way connected with Renter’s use or occupancy of facility and adjoining property, even if City, its officers, employees, or agents seek recovery against Renter. This provision does not apply to claims or damages caused by the City’s sole negligence, gross negligence, or willful misconduct.

3. Renter waives any right of recovery against City, its officers, employees, and agents for fires, floods, earthquakes, civil disturbances, regulation of any public authority, and other causes beyond their control. Renter shall not charge results of “acts of God” to City, its officers, employees, or agents.

4. Renter shall report any personal injuries or illnesses or property damage arising at any time during and/or arising out of or in any way connected with Renter’s use or occupancy of facility and adjoining property to City in writing and as soon as practicable, but in no event not more than seventy-two (72) hours after occurrence.

9. INSURANCE REQUIREMENTS AND SPECIFICATIONS

1. The City, at its sole discretion, may apply insurance requirements and specifications.

2. General liability insurance. Renter shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

3. Proof of insurance. Renter shall provide certificates of insurance to City as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by City prior to commencement of the rental. Current certification of insurance shall be kept on file with City at all times during the term of this Effective 1/1/26
6 AGREEMENT. City reserves the right to require complete, certified copies of all required insurance policies, at any time.

4. Additional Insured Status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.

5. Duration of Coverage. Renter shall procure and maintain for the duration of the Facility Use Agreement insurance against claims for injuries to persons or damages to property, which may arise from Renter’s use or occupancy of facility and adjoining property.

6. Primary/Non-Contributing. Coverage provided by Renter shall be primary, and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance policies shall include or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

7. Waiver of subrogation. All insurance coverage maintained or procured pursuant to the Facility Use Agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Renter or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Renter hereby waives its own right of recovery against City and shall require similar written express waivers and insurance clauses from each of its vendors.

8. Notice of cancellation. Renter agrees to oblige its insurance agent or broker and insurers to provide City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. Renter agrees to oblige its insurance agent or broker and insurers to provide CITY with a thirty (30) day notice of any change of coverage or limits.

9. Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by City.

10.Enforcement. Renter acknowledges and agrees that any actual or alleged failure on the part of City to inform Renter of non-compliance with any requirement imposes no additional obligations on City nor does it waive any rights hereunder.

11.Requirements not limiting. Requirements of specific coverage features, or limits contained in this section, are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance.

Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be allinclusive, or to the exclusion of other coverage, or a waiver of any type. If the Renter maintains higher limits than the minimums shown above, City requires and shall be Effective 1/1/26
7 entitled to coverage for the higher limits maintained by Renter. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

12.Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

13.City’s right to revise specifications. City reserves the right at any time during the term of the Facility Use Agreement to change the amounts and types of insurance required by giving the Renter at least thirty (30) days advance written notice of such change. However, CITY reserves the right to give less than thirty (30) days notice if City first becomes aware of an issue and needs to change the amounts and types of insurance within thirty (30) days of the scheduled event.

14.Additional Insurance. Renter shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its use or occupancy of the FACILITY and adjoining property.

15.Timely notice of claims. Renter shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Renter’s use or occupancy of the facility and adjoining property, and that involve, or may involve, coverage under any of the required liability policies.

CITY reserves the right to require additional lines of insurance, and any additional insurance, will be agreed to by Renter in writing. Additional insurance may include, but is not limited to:

1. Automobile liability insurance. Renter shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Renter arising out of or in connection with the facility use, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

2. Sexual abuse/molestation insurance. Renter shall procure and maintain sexual abuse and molestation liability coverage in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate. This coverage may be part of commercial general liability coverage, professional liability coverage, or a separate policy.

3. Liquor liability insurance. Renter shall maintain full liquor liability insurance coverage in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate.

4. Workers’ compensation insurance. Renter shall maintain workers’ compensation insurance (statutory limits) and employer’s liability insurance (with limits of at least $1,000,000). Renter shall submit to City, along with the certificate of insurance, a waiver of subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

5. Cyber liability insurance. Renter shall procure and maintain cyber liability insurance with limits of $1,000,000 per occurrence, $2,000,000 general aggregate.

6. Other. If Renter contracts with a third-party service provider (e.g., caterer), Renter will require the service provider to procure and maintain at its sole cost and expense Effective 1/1/26
8 comprehensive general liability insurance in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, and if applicable, liquor liability coverage in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, or other lines of coverage City requires. Both City and Renter shall be endorsed as additional insureds.

10. SECURITY

1. City, at its sole discretion, may require a certain number of security officers for the event. Renter shall be responsible for paying or reimbursing City for all costs and expenses in providing security.

2. Renter is solely responsible for supervising all individuals at the facility and adjoining property(ies) during the event. City is not responsible for providing this supervision.

However, City may remove individuals from the facility during the event if their conduct is not in the best interest of the public, against the City’s Code of Conduct, or is deemed to be detrimental in any way by City staff.

11. SET-UP / CLEAN-UP / DECORATIONS

1. Renter, caterers, bands, vendors, entertainment, photo booths, transportation of rental equipment, and related individuals and activities will not be permitted access to the facility prior to the event set-up time period, or after event breakdown period, as indicated on the Reservation Confirmation. Renter shall be responsible for arranging access during the time requested for entry and exit of the facility.

2. Renter shall not prepare or decorate the facility prior to the event setup time, unless Renter provides rental fees, down payments, and insurance for the time of the preparation and/or decoration.

3. Renter shall not drive or permit to be driven nails, hooks, tacks, pins, screws, poles, stakes, tape, glue dots, glue, adhesives, or other forms of fasteners into any part of the facility and shall not make or allow to be made any alterations of any kind therein.

All décor items utilized by the Renter must be free-standing and remain unattached from any part of the facility.

4. Renter is responsible for ensuring that free-standing décor must be displayed, utilized, and/or weighted to prevent it from moving or falling.

5. The use of glitter, confetti, rice, coins, paper currency, silly string, whip cream, birdseed, spray cans, hay, straw, event scatter, or similar type of items, is prohibited.

6. Signs and decorations may not be placed outside the building, trees, shrubbery, or planter areas.

7. Open flames of any kind, candles, smoke, fog machines, bubble machines and piñatas, are NOT allowed. Electronic/flameless candles are permitted.

8. Standard glass vases for floral arrangements are allowed. Glass beverage containers are not allowed as centerpieces.

9. Balloons may NOT be released/loosed inside facility. Balloons must be on weights and set on tabletops. Balloon arches are permissible if they do not exceed height restrictions, as described in the City municipal code.

10.Renter shall be responsible for all clean-up of the facility, including adjacent grounds, lobbies and restrooms, at the end of the rental. Renter shall pick up, bag, sweep, mop, remove all trash, and/or bodily fluid discharge, generated by all activity in any Effective 1/1/26
9 way connected with its use of the facility, leaving the facility clean and free of all trash and litter. Renter shall also leave all fixtures, if any, in good working condition.

11.Renter shall not store any equipment or materials at the facility or adjoining property.

12.Renter shall be responsible for any and all damage to the facility and/or its contents during use. In the event damage occurs or excessive cleaning is necessary, Renter shall be charged for any and all janitorial and/or repair fees incurred by City as a result, and Renter’s down payment may be withheld, or credit card on file may be charged.

13.Renter’s may utilize equipment from third-party vendors (such as chairs, tables, stages, lecterns, pipe and drape, archways, portable bars, generators, etc.). The use of third-party rental equipment must be approved by City more than thirty (30) days prior to event date. Aforementioned equipment may not be stored overnight and must be delivered and picked up within the times indicated on the Reservation Confirmation. Third-party equipment must be completely off of any public grounds within the allotted takedown time. Renter must provide a vendor agreement and a Certificate of Liability Insurance (see Insurance Requirements & Specifications) when third-party equipment is utilized.

14.Renter is responsible for arrangement of any third-party equipment, decorations, and/or set-up; this includes unloading, delivery into the facility, take down, and transport out of the facility. City staff is NOT responsible for third-party equipment.

Additionally, delivery of any third-party equipment will NOT be signed for by staff.

Applicant must be present for the delivery and pick-up of equipment.

15.Renter’s facility rental fee includes three (3) hours of set-up time only, and one (1) hour of breakdown/cleanup time.
a. Exceptions:
i. Little Lake Park: If renting the Meeting Room at Little Lake Park, there is a 6-hour maximum use time not including set-up and cleanup. No event shall end past 8 p.m.

16.Covered Picnic Areas: rental fee includes one (1) hour of set-up time only, and one (1) hour of breakdown/cleanup time.
a. Additional set-up time (maximum of two (2) hours may be purchased for decoration/set-up purposes only.
b. Decorating must take place immediately before event start time. c. Additional time MUST be purchased 30 days prior to scheduled event. Guests will not be allowed to enter the facility room until the time indicated on the Reservation Confirmation.

12. EQUIPMENT / ACCESSORIES

1. Renter shall not remove, relocate, or take City property outside of the FACILITY for any reason.

2. Renter shall not use City equipment, tools, or furnishings located in or about the FACILITY.

3. Renter shall not drive motorized vehicles on fields, green space, paths, or facility grounds.

4. Renter shall secure the approval of City before using audio/visual systems, public address systems, and live or recorded amplified music. Renter shall not record, Effective 1/1/26
10 televise, or broadcast the event or any portion thereof without prior written approval of City.

13. FOOD & BEVERAGE

1. Renter is responsible for ensuring that all food prepared/cooked/served is compliant with Los Angeles County Department of Public Health regulations and protocols.

2. Cooking with open flames must be done outdoors.
a. i.e., taco cart, bbq smokers, grills, etc.

3. Cooking oil must be discarded in proper containers or must be taken at the conclusion of the event.

4. Chaffing dishes and service utensils are not provided by the City. a. EXCEPTION: Gus Velasco Neighborhood Center Pio Pico Room may provide chaffing steam table, on a case-by-case basis.

5. Food may be warmed at onsite kitchen but cannot be prepared or cooked in the kitchen.

6. All City facilities allow catering type vehicles (i.e., food trucks). Renter must get approval from City to have such vehicles at least thirty (30) days prior to reservation/event date, and is subject to additional fees and regulations.

7. Renter is responsible that all food, containers, utensils, or similar type of items are removed from the facility at the end of the event.

8. For the Clarke Estate and Heritage Park, Renter is responsible for the following additional requirements:
a. Applicant agrees to hire a food caterer from the City’s Preferred Catering List. i. If Renter chooses to select a caterer that is not on the City’s Preferred Catering List, renter must provide a copy of the invoice to the City, and pay a ten percent (10%) catering fee to the City, prior to the event.

9. Alcohol and Beverage Consumption
a. The signatory of the Facility Use Agreement must be the Renter and at least eighteen (18) years of age if alcohol will not be served, or at least twenty-one (21) years of age if alcohol is served.
b. If serving alcohol, applicant is required to have a licensed bartender at all times while serving guests. Anyone under the age of 21 is prohibited from standing behind the bar at any time. Self-serving is not allowed. i. EXCEPTION: Clarke Estate & Heritage Park: Applicant must use a licensed bartending service from the City’s exclusive bar service list and subject to a twenty percent (20%) bartending fee to the City. c. Renter will submit a copy of the Responsible Beverage Service Licensed Bartender Certification along with bartender’s copy of valid Driver’s License (with current mailing address) and the telephone number to City at least five (5) days prior to the reservation/event. A copy of the Alcohol Policy and Procedures will be provided to the Licensed Bartender.
d. Applicant must ensure that the licensed bartender complies with all state laws. e. OUTSIDE ALCOHOL IS NOT ALLOWED. Guests may NOT consume alcohol in the parking lot, restroom, lobby or on any other City property. Guests are not permitted to bring alcohol. Violations may be subject to closure of event Effective 1/1/26
11 and loss of down payment, or charge of the credit card on file. Alcohol is only allowed within the designated facility. Flasks or personal beverage containers containing alcohol are prohibited. Staff reserves the right to inspect any coolers, bags, or containers, brought by the Renter, or the Renter’s guests. f. Alcohol is not permitted to be dropped off at facility and left unattended.

Bartending services, and/or reservation holder, must be present to receive pre-purchased alcohol. Staff will not receive alcohol from applicant to hold until bartending service arrives.
g. The serving of alcohol MUST stop thirty (30) minutes before the end of the event. Staff will ensure that bar closes thirty (30) minutes prior to end of event. h. Alcohol (i.e. champagne, wine, beer, etc.) MAY NOT be placed on tables as part of the decoration and/or for guests to self-serve. All alcohol beverages must be served to guests in disposable cups (beverage containers made of glass are not allowed, filled or empty).
i. For a Celebratory Toast, alcohol must be served at the bar, by the bartender, and must be served in plastic stemware.
j. Heritage Park & Clarke Estate:
i. For ceremony and reception reservations, applicant understands that alcohol may not be served until completion of the ceremony. All alcohol must be served from a designated bar area. Alcohol is not permitted following a ceremony-only reservations.
k. Staff reserves the right to close the bar if deemed necessary (i.e. if applicant and/or guests are not in compliance). Violations may result in event closure and loss of down payment, and/or incurring additional charges to the credit card on file.
l. Serving alcohol to minors, and/or consumption of alcohol by minors (under age of 21), is strictly prohibited. Violations of this may result in closure of the event and denial of future facility use by City.
m. Serving alcohol to an intoxicated person is prohibited. Violations of this may result in closure of the event, and denial of future facility use by City. n. The applicant agrees to comply with all State and Municipal Laws concerning the sale of and consumption of alcoholic beverages while using the facility.

Failure to comply with this policy will result in event being terminated immediately, and down payment will not be refunded, and credit card on file may incur additional charges.
o. Alcoholic beverages are not allowed in park settings (SFSMC §130.04). p. If selling alcohol:
i. An Alcohol Beverage Control (ABC) License is required. ii. The license can be obtained a maximum of two (2) weeks prior to the scheduled event and must be submitted to the City at least five (5) days prior to the scheduled event. If the license is not submitted on time, alcohol cannot be sold at the event.
iii. Required license can be purchased at: Alcohol Beverage Control Office, 222 E. Huntington Drive, Suite 114, Monrovia, CA 91016, (626) 256 – 3241, www.abc.ca.gov.
iv. Applicant must obtain the license in person and must take the following documents:

Effective 1/1/26
12 1. Letter of Permission from City (a Community Services Supervisor can provide this letter)

2. A Cashier’s Check or Money Order. (Method of payment is subject to change at the election of City)

3. For nonprofit organizations wanting to sell alcohol – proof of nonprofit status, IRS Exception Certificate, and Bylaws.

14. COVERED PICNIC AREAS

1. Renter is responsible for obtaining City’s approval to have vendors at their reservation.

2. Dunk tanks, petting zoo, and pony rides are not permitted on the park. Game trucks and food trucks are permitted at all locations at designated areas and require an additional fee (see Fee Schedule for more details).

3. No form of amplified sound is permitted (i.e. P.A. systems, bands, DJ’s, etc.).

4. Renter will provide their own charcoal for the BBQ grills. Renter can bring a propanefueled grill.

5. Additional setup and/or breakdown time may be purchased at additional rates (see Fee Schedule for more details).

6. Up to three (3) EZ-Up canopies may be brought on to the park. Each EZ-Up may not exceed the size of 10’ x 10’ (S.F.S.M.C. §130.04.B.23-24).

7. Renter is responsible for ensuring that free-standing décor, or EZ-Up canopies must be displayed, utilized, and/or weighted to prevent it from moving or falling.

15. INFLATABLE AMUSEMENTS (JUMPERS)

1. Inflatable amusements (i.e., moon bouncers, bounce houses, or jumpers), are allowed in City parks at the following locations and must meet the following criteria:
a. Allowed at the following locations: Lakeview Park, Little Lake Park, Los Nietos Park, Santa Fe Springs Park.
b. Conventional size jumpers only. Inflatables larger than 30' X 30' are NOT allowed. Jumpers with water and amusements with mechanical components (i.e. mechanical bull) are not permitted.
c. Renter is responsible for providing to the City a copy of inflatable amusement (jumper) vendor’s liability insurance; Vendor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
d. Renter is responsible for ensuring that they obtain an inflatable amusement (jumper) that is compliant with the American Society for Testing Materials (ASTM) Designation F2374-10.
e. The vendor or reservation holder must provide its own electricity (i.e. silent generator).
f. City and its employees are not responsible for any inflatable amusements Effective 1/1/26
13 (jumper) left on the premises before or after permitted hours. g. City and its employees are not responsible for any damages caused to the inflatables.
h. City and its employees are not liable for any injuries to anyone participating in the use of the inflatable amusement (jumper) set-up on any City facility. i. Staff must be present while inflatable amusement (jumper) is set-up at the park. Renter may purchase additional time for set-up .
j. Only two (2) inflatable amusement (jumper) are allowed at each park at any time. Only one (1) jumper is allowed per reservation.
k. A fee is required for an inflatable amusement (jumper) permit if a picnic area is not rented (see City’s fee schedule for specific fees). l. All inflatable amusement (jumper) requirements are due to the City no less than two (2) weeks prior to the event date. This includes company information and insurance requirements.
m. The inflatable amusement (jumper) unit must be staked down at all times while in use.
n. Park staff is not responsible for supervision of children in inflatable amusement (jumper). Supervision of children in the inflatable amusement (jumper) is required at all times.

16. MISCELLANEOUS

1. Renter shall not admit a larger number of individuals than indicated on the approved Reservation Confirmation.

2. Gambling of any kind is not permitted at the facility.

3. Smoking is not permitted inside or within 25’ of the facility. a. Smoking or possessing any lit cigar, cigarette, e-cigarette, vaping device, or pipe, unless City has designated a specific smoking area, is not allowed.

4. No animals are permitted at the facility, except for service animals, as defined under the Americans with Disabilities Act, which are individually trained to do work or perform tasks for people with disabilities.

5. If Renter violates any part of this policy or reports false information to City, City may refuse Renter further use of the facility, and Renter shall forfeit a portion, or all, of the rental fee and/or the down payment, and/or incur additional charges to the credit card on file.

6. City may impose additional requirements as deemed necessary to protect the health, safety, and/or welfare of the community.

7. The facility is not to be used by applicant for commercial benefit or profit-making purposes. Solicitation of money (including admission charges, dues, donations or sales) is prohibited. An exception is made for community-based incorporated groups and nonprofits; however, verification of 501(c)(3) status, through their tax ID application, must be submitted, and approval must be granted by the City Manager.

8. City is not responsible for items that are lost, stolen, or damaged in or on the grounds of the facilities. Leaving personal items unattended or bringing in personal belongings that are disruptive to the primary use of space are not allowed.

17. FORCE MAJEURE
Effective 1/1/26
14 1. In the event of a natural disaster, government or societal actions, infrastructure failures, or Act of God, City will not be responsible for any costs incurred by the Renter, including, but not limited to, invitations, entertainment, food, beverages, decorations, giveaways, photographers, attractions, inflatables, or any other related expenses.

18. WITHHOLDING AND ADDITIONAL FEES

1. Ddown payment is due at the time application is submitted.

2. The applicant will be billed for any costs exceeding the down payment or facility use fee. If all requirements of the Facility Use Agreement have been met,

3. Down payments are fees toward the reservation and are not refundable.

4. The City reserves the right to charge the Renter’s credit card on file for any costs incurred as a result of damages, vandalism, excessive trash, failure to clean and restore the facility to its original condition, unauthorized use of equipment or areas, and/or any additional time beyond the contracted rental period. All associated fees will be assessed based on actual repair, replacement, cleaning, or staffing costs as determined by the City.

5. Renter agrees to reimburse City for any loss or damage to CITY property caused by party, guests, and/or contracted vendors, and additional charges may be incurred

6. The balance of fees are due 30 days prior to the scheduled event. If the fees are not paid as required, the reserved date will be cancelled.

7. Down payment will be held if cancellation takes place less than six (6) months of event.

A $100.00 non-refundable fee will be charged for event cancellation between six (6) months to one (1) year of event date.
a. EXCEPTION: If cancelling covered picnic areas at Lakeview Park, Little Lake Park, Los Nietos Park, and Santa Fe Springs Park more than thirty (30) days prior to event date, Renter will be refunded 50% of down payment. If cancellation occurs under thirty (30) days of event date, Renter will forfeit down payment and will be refunded any FACILITY fees.

8. All cancellations must be conducted in person with picture ID, or in writing via email from the email address on file; otherwise, Renter’s down payment will not be refunded.

9. Per City policy, City employees are not permitted to accept gratuities or gifts of any kind.

10. If Renter exceeds the time indicated on the Reservation Confirmation, down payment may be withheld and additional fees may be incurred, and the credit card on file will be charged for any additional fees.

19. FEE WAIVERS

1. The City of Santa Fe Springs recognizes and appreciates the value of partnering and collaborating with other agencies and organizations to provide services that benefit the community and its residents. In an effort to provide support to organizations, the City of Santa Fe Springs has established a policy for determining when fees may be waived.

2. Process
Fees established by the City of Santa Fe Springs for the use of City parks and Effective 1/1/26
15 facilities may be waived by the Department Director (up to $500), or the CityManager, or designee, up to $4,999, if the Renter submits a fee waiver application and meets the defined criteria within this policy. i. A Fee Waiver application must be submitted no later than 45 days prior to the date of the event.
ii. Approval of the fee waiver does not relieve the
applicant/organization of the obligations to comply with all other permit requirements, including but not limited to submitting a facility use application, liability insurance, health permits, ABC License, down payment, etc.

3. Fees and costs that are NOT eligible to be waived:
a. Staffing or labor
b. Refuse costs
c. Custodial/Janitorial costs
d. Maintenance costs
e. Other City charges

4. Eligibility
a. Tier I Criteria: City recognizes the value that organizations/agencies play in providing benefits to the community and Santa Fe Springs residents. Fees may be waived for organizations/agencies if any of the following criteria are met:
i. A non-profit organization or association must be headquartered in Santa Fe Springs (must have a physical address in Santa Fe Springs), verified through their current 501(c)(3) Tax Identification Number. Such organization shall be organized and exist in the City for a minimum of one (1) year prior to the event.
ii. The organization must have as their sole purpose to benefit the City or a particular City Department or service.
iii. Schools located within the City of Santa Fe Springs or related organizations such as private schools within the City.
iv. Government agencies where the fee waiver will provide essential public services that align with City’s mission of serving the community.
b. Tier II Criteria: Organizations/agencies that do not meet the criteria under Tier I may still qualify if they are able to meet all criteria in Tier II. i. The event or program is consistent with City or City Department’s mission, values, and objectives.
ii. The program or event provides a valuable and definable benefit to the Santa Fe Springs community; including but not limited to youth programs and events.
iii. The proposed event or program will have no negative impact on the existing facility/park or cause the need for increased maintenance; and will not displace any existing City programs or reservations. iv. There is no evidence of previous violations of any permits previously issued to applicant or organization.

Effective 1/1/26
16 c. The City Manager may waive fees for organizations that benefit the public, promote civic engagement, as well as support safety, health, and welfare, aligning with the City 's mission.
d. Appeals: The applicant may submit a written appeal (letter or email) directly to the City Manager within ten (10) calendar days of the fee waiver denial.

20. CONTINUAL USE FEE WAIVERS

1. Organizations may utilize City parks and facilities for continual use if specific criteria are met. Organizations must meet eligibility requirements and the continual use of City parks and facilities may be issued a reduced fee of Thirty Dollars ($30.00) per day (fees subject to change), per use. The application period is renewed every twelve (12) months in January. Continual use may be revoked at any time for violations of this Policy. Organizations must meet the following criteria:
a. A non-profit organization or association must be headquartered in Santa Fe Springs, verified through their Tax Identification Number. i. Such organizations shall be organized and exist in the City for a minimum of one year (1) prior to the start date of the first event. ii. Schools located within the City of Santa Fe Springs or related organizations such as private schools within the City.
iii. The organization must have as their sole purpose to benefit the City or a particular City department or service.

2. The maximum time allowed for per day use is two (2) hours, including set-up and clean-up times.

3. An organization that provides Department approved community services may get the daily use fee waived. Prior approval of the community services project must be obtained in order to qualify.

4. Approval of the fee waiver does not relieve the applicant/organization of the obligations to comply with all other permit requirements, including but not limited to submitting a facility use application, credit card authorization form, liability insurance, health permits, ABC License, down payment, etc.

21. POLICY INTERPRETATION AND REVISION AUTHORITY

1. The City Manager, or designee, retains the authority to interpret this policy and to make changes, revisions, or exceptions, as deemed necessary, provided that such modifications serve a demonstrable community benefit for the residents of Santa Fe Springs.
1 CITY OF SANTA FE SPRINGS
11740 TELEGRAPH ROAD SANTA FE SPRINGS, CA 90670 I (562) 863-4896 I WWW.SANTAFESPRINGS.ORG EXHIBIT "D"
2 CITY OF SANTA FE SPRINGS
11740 TELEGRAPH ROAD SANTA FE SPRINGS, CA 90670 I (562) 863-4896 I WWW.SANTAFESPRINGS.ORG Table of Contents
Introduction…………………………………………………………………………………………………………………………… 3 Goals……………………………………………………………………………………………………………………………………… 3 Purpose…………………………………………………………………………………………………………………………………. 3 Definition of Terms ……………………………………………………………………………………………………..………… 3 Athletic Facilities Available……………………………………………………………………………………………….…… 4 Concession Stands/Snack Bars………………………………………………………………………………………………. 5 General Provisions……………………………………………………………………………………………………….………… 6 Classifications and Allocation Priority…………………………………………………………………….………………. 6 General Procedures…………………………………………………………………………………………….…………………. 6 Field Preparations………………………………………………………………………………………………….……….……… 8 Payments/Fees…………………………………………………………………………………………………….….…………….. 8 Insurance…………………………………………………………………………………………………………………………….…. 9 Subleasing …………………………………………………………………………………………………………………………….. 10 State Laws …………………………………………………………………………………………………………….………………. 10 Code of Conduct.……………………………………………………………………..…………………………………….………. 10 Inclement Weather/Field Closure…..…………………………………………………………………………….……….. 11 Waiver, Release, Hold Harmless, & Agreement to Not Sue………………………………………….….……… 11 Photography/Video Release.……………………………….……………………………………………..…….…………… 12 Acknowledgement…………………………………………………………….……………………………………….….……… 12 3 CITY OF SANTA FE SPRINGS
11740 TELEGRAPH ROAD SANTA FE SPRINGS, CA 90670 I (562) 863-4896 I WWW.SANTAFESPRINGS.ORG City of Santa Fe Springs Field Allocation Policy
1) INTRODUCTION
The City of Santa Fe Springs (City) Community Services Department. Parks and Recreation Division coordinates and allocates athletic fields/space and sports facilities to organizations and the general public for athletic, cultural, social, recreational activities and programs. The City will work to ensure fair and equitable allocation of space.

While the demand often exceeds field and/or facility availability, the City will make every effort to allocate fields and facilities in a manner that provides the greatest access to Santa Fe Springs residents.

All organizations requesting field or facility use must abide by the rules outlined in these policies to maximize field and facility space.
2) GOALS
The goals of these policies are to establish a fair and equitable process for allocating the City’s athletic fields and facilities and to ensure Santa Fe Springs residents and community-based organizations have priority access to the City’s athletic fields and facilities. The City wants to encourage the use of its athletic fields and facilities to support sports activities, and promote health and wellness for all participants. 3) PURPOSE
The purpose of this policy is to establish regulations and processes to ensure fair and equitable distribution of athletic fields/space and facilities; to coordinate multiple field/facility spaces; to assure preservation of athletic fields and facilities; to prevent uses that are unsafe, unlawful, or impermissible; and to assure financial accountability for damage caused by field or facility use. 4) DEFINITION OF TERMS
For the purpose of this policy, below are the definitions or terms that are used within this policy:

A. Adult: A person age 18 or older.

B. Adult Group: An organization serving participants ages 18 and over with a minimum of ten (10) participants.

C. Application: A formal request for the use of an athletic field or facility. An application that is submitted does not guarantee the use of a field.

D. City: The City of Santa Fe Springs.

E. Facility: Indoor athletic space.

F. Field or Space: Can be used interchangeably.

G. Non-profit: A group or team not making or existing to make a profit and such a group or team must be recognized by the Internal Revenue Service (IRS) as a non-profit organization in good standing. A letter of good standing must be current and on file with the City at all times.

H. Organized group: A group or team that is defined by a team name, a team uniform, a manager, a coach(es), runs drills during practice, and/or keeps score when playing a game. 4 CITY OF SANTA FE SPRINGS
11740 TELEGRAPH ROAD SANTA FE SPRINGS, CA 90670 I (562) 863-4896 I WWW.SANTAFESPRINGS.ORG I. Recognized Group: Recognized Groups have formal agreements with the City and are in partnership with aforementioned non-profit organizations. These organizations exist with an “Everyone Plays” philosophy where registration is open and non-exclusive to any youth in the community and the City.

J. Reservation or Permit: This can be used interchangeably and is the permission given to a person, company, or organization to use a field(s).

K. Resident: A person living within the City of Santa Fe Springs (and those unincorporated zip codes that the Planning Department had determined to be resident status). i. Business Resident: A person who works in the City and can provide written proof (business card or paycheck stub with the company name and Santa Fe Springs address), a business owner in Santa Fe Springs, and whose name is on the business license. ii. School Resident: A school resident is defined as a student who attends a school within the City Limits (boundary), but resides in a City that is not Santa Fe Springs.

L. Resident Team: An organization or team comprised of not less than 60% residents.

M. Resident Percentage Status (RPS): RPS is calculated by dividing the total number of Santa Fe Springs Resident Participants by the total number of participants in the qualifying organization.

For example: Organization A has a total of 700 participants, with 500 of those Santa Fe Springs Resident Participants. Therefore, RPS equals 500/700, or 71.4%.

N. Rest and Renovation: The portion of the year when the athletic fields are closed for maintenance.

O. Roster: A list of members of a team or organization, listing the player’s name, address, phone number, and school (if applicable for school residents). If a player is a school resident, a report card or school ID may be required.

P. Sub-leasing, or Assignment: The transfer of rights held by one party (the applicant) to a third party.

Q. User: Any person, company, or organization that requests the use of a field(s)/space/facility R. Vendor: A person, group, team, or organization selling, distributing information, marketing, soliciting future sales, fundraising, or providing giveaways.

S. Youth: A person age 17 or younger.

T. Youth Group: An organization serving participants ages 17 and under with a minimum of ten (10) participants.
5) ATHLETIC FACILITIES AVAILABLE
Facility/Park Address
Activity Center 11155 Charlesworth Road
Lakeview Park 10225 Jersey Avenue
Lake Center Athletic Park 11641 Florence Avenue
Little Lake Park 10900 Pioneer Boulevard
Los Nietos Park 11143 Charlesworth Road
Santa Fe Springs Athletic Fields 9720 Pioneer Boulevard Santa Fe Springs Park 10068 Cedardale Drive
*You must contact the City of Norwalk for all Monday-Thursday Little Lake Park reservations. 5 CITY OF SANTA FE SPRINGS
11740 TELEGRAPH ROAD SANTA FE SPRINGS, CA 90670 I (562) 863-4896 I WWW.SANTAFESPRINGS.ORG *indicates fields with lights
** All softball/baseball reservations include bases.

Level1: Youth Field/Facility
Level 2: Youth and Adult Field/Facility
6) CONCESSION STANDS/SNACK BARS
A. Snack bars located at the athletic fields are not available to user groups.

B. Permission from the City is required to sell food or merchandise at any City field/facility.

C. A Health Department certificate to cook or serve food at the reservation site is required and must be on file at the Town Center Hall before selling/serving food. Selling pre-packaged food items Facility/Park Usage Type Field/Court Level
Activity Center Basketball/Racquetball/
Volleyball
Basketball Full Court (1)
Racquetball Courts (2)
Volleyball Court (1)
2 Lakeview Park Soccer/Football LVP Open Field 2
Lake Center Athletic Park Soccer/Football East Field* 2 Lake Center Athletic Park Soccer/Football South Field 2 Lake Center Athletic Park Soccer/Football North Field 2 Lake Center Athletic Park Baseball/Softball**
60’, 65’
Field 1* 1
Lake Center Athletic Park Baseball/Softball**
60’, 65’
Field 2* 1
Lake Center Athletic Park Baseball/Softball**
90’
Field 3* 2
Little Lake Park Baseball/Softball** Field 1* 2
Little Lake Park Baseball/Softball** Field 2* 2
Little Lake Park Baseball/Softball Field 3 2
Little Lake Park Baseball/Softball** Field 4 2
Little Lake Park Soccer/Football Open Field 2
Los Nietos Park Baseball/Softball**
60’, 65’, 70’
LNP Field East* 2
Los Nietos Park Baseball/Softball**
60’, 65’, 70’
LNP Field West* 2
Los Nietos Park Soccer/Football LNP Open Field* 2
Santa Fe Springs Park Soccer/Football SFSP Open Field 2 Santa Fe Springs Athletic Fields Baseball/Softball**
60’, 65’
Jersey Field 1* 1
Santa Fe Springs Athletic Fields Baseball/Softball**
60’, 65’
Jersey Field 2* 1
Santa Fe Springs Athletic Fields Soccer/Football Jersey Field East* 2 Santa Fe Springs Athletic Fields Soccer/Football Jersey Field West* 2 6 CITY OF SANTA FE SPRINGS
11740 TELEGRAPH ROAD SANTA FE SPRINGS, CA 90670 I (562) 863-4896 I WWW.SANTAFESPRINGS.ORG requires permission from the City and approval from the LA County Health Department. For a full listing of LA County Health Department requirements, please visit http://www.publichealth.lacounty.gov/eh.

D. The City will not be involved if the Health Department decides to close the site due to noncompliance.

E. All equipment brought onto the location must be removed at the end of the day.

F. All trash and debris must be picked up and disposed of in the trash bin. The area must be cleaned.

G. If using a griddle/grill, cardboard or like-item must be placed under the entire griddle/grill to catch any oil/grease drippings.

H. Hot coals must be disposed of properly.
7) GENERAL PROVISIONS
The following classification groups are provided for the sole purpose of determining priority in field/facility allocation and applicable fees.

CLASSIFICATIONS AND ALLOCATION PRIORITY
A. Activities or programs conducted and/or sponsored or co-sponsored by the City of Santa Fe Springs.

B. Recognized Groups
i. Metropolitan Little League (priority per agreement with the City). Norwalk/Santa Fe Springs Saints Football & Cheer (priority per agreement with the City).

C. Schools located within the City of Santa Fe Springs boundaries D. Resident Youth Non-Profit Groups (60% residency)
E. Non-Profit Resident Adult Groups (60% residency)
F. Business Resident Groups (60% residency)
G. Youth Resident Groups (60% residency)
H. Adult Resident Groups (60% residency)
I. Youth Non-Resident, Non-Profit Group
J. Youth Non-Resident Groups
K. Adult Non-Resident, Non-Profit Group
L. Adult Non-Resident Groups
M. All Other Groups
Determination of eligibility of a team, group, or organization may be directed to the Manager of Parks and Recreation, or designee.
8) GENERAL PROCEDURES
Applications & Reservations
A. Organized groups wishing to make a reservation must complete an Athletic Field or Facility Application for using an athletic field/facility and shall be issued only to responsible adults (over age 21) with the authority to represent the organization or team and who will be present at the athletic field throughout the activity.
7 CITY OF SANTA FE SPRINGS
11740 TELEGRAPH ROAD SANTA FE SPRINGS, CA 90670 I (562) 863-4896 I WWW.SANTAFESPRINGS.ORG B. All matters concerning the reservation will be handled by the applicant only and a staff member from the Community Services Department.

C. All applicants must possess a valid California Driver’s license or California Identification Card. i. Current users must provide updated contact information such as personal phone number and email anytime there is a change made. This is how the city will communicate with the user.

D. Athletic field applications can be submitted via an online platform as follows:

Reservation Period Application Submittal Start Application Submittal Deadline May, June, July February 1 February 15
August, Sept, Oct May 1 May 15
November, December, Jan August 1 August 15
February, March, April December 1 December 15
i. The team roster must be submitted along with the application request. The deposit, processing fee, and insurance certificate are needed once the reservation request has been approved.
ii. Applications received after the submittal deadline for the Reservation Period, will be considered on a first-come, first-served basis.

E. Athletic field/facility reservations may not be allowed on the following holidays and city special event days (subject to change):

City observed holidays:
• New Year’s Day
• Easter Sunday
• Memorial Day
• Independence Day
• Labor Day
• Thanksgiving Day
• The Day After Thanksgiving
City conducted special events:
• President's Day Penny
Carnival
• Easter Eggstravaganza
• Weekend of Art Fest
• Independence Day Celebration (July 3rd)
• Fiesta Patrias (September)
• Halloween Carnival
• Tree Lighting Ceremony
F. In the event the rental policies outlined in the field application are not adhered to, the City maintains the right to amend/revoke permission for the use of any field(s) at any time and deny future use of any City facility for as long as deemed necessary.

G. Soccer and Football games and practices are not allowed on softball/baseball infields.

H. Groups/organizations hosting tournament play or other highly attended events may be required to rent portable restroom facilities to accommodate the increased number of participants and guests. In such cases, the organization will be responsible for the delivery, maintenance, cleaning, and removal of portable restrooms. The placement/location of the portable restroom is at the discretion of the City.
8 CITY OF SANTA FE SPRINGS
11740 TELEGRAPH ROAD SANTA FE SPRINGS, CA 90670 I (562) 863-4896 I WWW.SANTAFESPRINGS.ORG 9) FIELD PREPARATIONS
A. All Athletic fields will close for maintenance from November through mid-March. The dates for maintenance may vary at the discretion of the City.

B. Lining/chalking of field(s) needs to be completed during reservation time. If additional time is needed to chalk/line field(s), it can be purchased at an additional rate. Chalking/lining of the field cannot be done the day before your reservation. Painting of the fields is not allowed.

C. No posters, banners, and/or fliers may be fastened to any part of the building without prior permission. Approval is required by the Division’s Supervisor before hanging or displaying banners/posters.

D. Any equipment brought into the premises must be removed by the permit group at the end of the day. All debris/trash MUST be picked up from the facility including parking lots, facility curbsides, and residential curbsides, and placed inside trash cans or removed from premises.

E. No permanent structure of equipment shall be placed and/or erected on any City field/facility. 10) PAYMENTS/FEES
A. Fees for use of all athletic fields/facilities are listed on the City’s Fee Schedule, which is approved by the City Council. The City Council may review and adjust fees at their discretion.

B. DEPOSITS/REFUNDS
i. Deposits and processing fees are due once the reservation request has been approved.

These fees can be paid in person at the Town Center Hall (11740 E. Telegraph Rd., Santa Fe Springs, 90670, online through the group/organization’s account, or by calling the Town Center Hall (562) 863-4896.
ii. Deposits are refundable, however, a deposit will be withheld by the City if any policy has not been met by the applicant, and/or their guests. If all requirements have been followed, the deposit will be refunded via mail and can take 4 – 6 weeks, after the event to be received. If paying by a credit card, deposits will be refunded back to the card on file within 7 business days after the event. The refund can also be credited to your account to be used for a future reservation.
iii. If the deposit is withheld due to a schedule adjustment, cancellation, or no-show, a new deposit may be required.

C. Fees can be paid in person in cash, credit card/debit card, or check at Town Center Hall (11740 E.

Telegraph Rd., Santa Fe Springs, 90670), online through the group/organization’s account, or by calling the Town Center Hall (562) 863-4896.

D. Field/facility rental fees are due two (2) weeks before the reservation date. If a reservation is recurring every month, fees are due two (2) weeks before the start of the month. If reserving multiple dates, a payment plan will be arranged. If fees are not paid as required, the reservation will be canceled and the deposit and processing fee, if paid, will be withheld.

E. CANCELATIONS, SCHEDULE ADJUSTMENTS, NO-SHOWS
i. A Cancellation is defined as when a permit is issues for the field and the user group contacts the CITY informing them that the permit for a day is no longer needed. A $50.00 9 CITY OF SANTA FE SPRINGS
11740 TELEGRAPH ROAD SANTA FE SPRINGS, CA 90670 I (562) 863-4896 I WWW.SANTAFESPRINGS.ORG per field/per day non-refundable fee will be charged for any cancellation. Cancellations must be made no less than seventy-two (72) hours in advance. ii. A Schedule Adjustment is defined as when a permit is issued, and the user group is requesting longer or shorter hours of duration. Schedule adjustments must be made no less than five (5) business days in advance.
iii. A No-Show for Permit is defined as when a permit is issued and the user group fails to show, organized games/practices are not held on the said field, and the user group fails to notify the CITY a minimum of seventy-two (72) hours in advance. After the 3rd no-show, and any no-show thereafter, the user group will be charged a penalty of $10 per field per day, to be billed monthly after the month and within 30 days. iv. The user group must submit a Facility Use Application for Athletic Fields to the Parks and Recreation Services Division, no less than two (2) weeks before the first date requested.

Dates and times are subject to availability. Once the dates are determined, a permit will be issued.
11) INSURANCE
A. The user must provide a certificate of liability insurance for $2,000,000.

B. The certificate must include the City of Santa Fe Springs as an additional insured.

C. The address for the City is: 11710 E. Telegraph Road, Santa Fe Springs, CA 90670 and must be included on the certificate.

D. An Endorsement Letter must accompany the insurance certificate and must include the City’s address and the address of the fields/facilities being reserved.

E. This certificate needs to be on file at Town Center Hall, at least, two (2) weeks prior to the first reservation date.

10 CITY OF SANTA FE SPRINGS
11740 TELEGRAPH ROAD SANTA FE SPRINGS, CA 90670 I (562) 863-4896 I WWW.SANTAFESPRINGS.ORG 12) SUBLEASING OR ASSIGNMENT OF FIELDS/FACILITY
A. Users shall not transfer, assign, exchange, or sublet the use of the reserved field/facility.

B. Not adhering to this policy, the user will forfeit the remaining reservation dates, the City will withhold all fees already paid including deposit and processing, and will lose the privilege of reserving any future dates at any City facility.
13) STATE LAWS
A. VOLUNTERS – In accordance with California State Law (Chapter 2.7. Community Youth Athletic Programs [18900-18900] organizations shall ensure that all volunteers in contact with minors have been screened and have passed a criminal background check.

B. HEALTH DEPARTMENT - Senate Bills 602 and 303 require food handlers to have a California Food Handler Card. For specific requirements for concession stands, please go to Section 6 (Concession Stands/Snack Bars)
14) CODE OF CONDUCT
A. It is the commitment of the City of Santa Fe Springs to ensure that all park facilities, including athletic fields, are free from negative, aggressive, and inappropriate behavior. We are dedicated to creating an environment that consistently delivers high-quality programs, services, and facilities.

B. Users are required to complete the reservation process and make payments by the established procedures. Failure to comply with payment deadlines may result in the cancellation of the reservation.

C. Santa Fe Springs’ parks and facilities are non-smoking facilities. This includes, but is not limited to smoking tobacco in any form (flavored or unflavored), cigarettes, cigars, water pipe/bong, marijuana, vaping, hookah, or similar type items.

D. The applicant is responsible for the supervision and behavior of the organization’s guest/spectators, coaching staff, and/or contract individuals such as umpires or vendors.

E. The Community Services Department reserves the right to remove participants, spectators, coaches, vendors, or officials from park facilities for inappropriate behavior.

F. The following are considered inappropriate behavior:
i. Destruction of facility materials, equipment, supplies, and grounds. ii. Conduct of language that disturbs other participants. iii. Infraction of facility policies regarding loitering, sales, or solicitation. iv. Possession, sale, or use of controlled substances.
v. Vandalism or littering in City facilities or on the grounds. vi. Violation of any federal, state, or City laws and ordinances. vii. Any malicious behavior a reasonable person would find unprofessional, disturbing, and/or harmful to their physical and mental health.
11 CITY OF SANTA FE SPRINGS
11740 TELEGRAPH ROAD SANTA FE SPRINGS, CA 90670 I (562) 863-4896 I WWW.SANTAFESPRINGS.ORG G. Vehicles are not allowed to park on the grass or park property other than in a designated parking space in the parking lot. Parking in a staff space or red zone is subject to ticketing.

H. NO ALCOHOLIC BEVERAGES ALLOWED ON THE PREMISES; INCLUDING THE PARKING LOT! If a team, individual, or spectator violates this policy, the organization may have further use of the field/facility suspended and may be denied future use of any City facility. This includes any individual coming onto the premises already intoxicated or under the influence.

I. Failure to comply with this Code of Conduct may result in penalties, including fines, suspension of rental privileges, or legal action. By utilizing the rented fields, users acknowledge their understanding and acceptance of this Code of Conduct.
15) INCLEMENT WEATHER/FIELD CLOSURE
A. The City reserves the right to cancel or suspend field use permits when conditions could result in injury to players or cause damage to fields or facilities, including but not limited to rainfall, storms, or other adverse weather conditions.

B. In the event of inclement weather, the City will assess the safety of the field conditions to determine their suitability for play.

C. User groups may request a refund, credit, or reschedule when the fields are not playable.

Rescheduling will be based on the availability of athletic fields/facilities. If there is an outstanding balance on the account, fees will be adjusted accordingly.

D. Applicants are encouraged to contact Town Center Hall at (562) 863-4896 for field status updates after 2:00 p.m. on weekdays when the weather is inclement. For weekend reservations check the City’s website at www.santafesprings.org/sports. A City employee will also contact your user group if fields are closed for any reason.
16) WAIVER, RELEASE, HOLD HARMLESS, AND AGREEMENT NOT TO SUE The City reserves the right to cancel or suspend field use permits when conditions could result in

WAIVER, RELEASE, HOLD HARMLESS, AND AGREEMENT NOT TO SUE I, the undersigned, as the participant and the participant’s parent or legal guardian if the participant is under 18 years old, fully understand that my participation in the City of Santa Fe Springs Recreation activity (hereinafter "event/class") exposes the participant to the risk of personal injury, death, communicable diseases, illnesses, viruses, or property damage. I hereby acknowledge that the participant is voluntarily participating in this event/class and agrees to assume any such risks.

I hereby release, discharge, and agree not to sue the City, its officials, officers, employees, contractors, agents, and volunteers for any injury, death, or damage to or loss of personal property arising out of, or in connection with, participation in the event/class from whatever cause, including the active or passive negligence of the City, its officials, officers, employees, contractors, agents, and volunteers, or any other participants in the event/class. The parties to this Agreement understand that this document is not intended to release any party from any act or omission of “gross negligence,” as that term is used in applicable case law and/or statutory provision.
12 CITY OF SANTA FE SPRINGS
11740 TELEGRAPH ROAD SANTA FE SPRINGS, CA 90670 I (562) 863-4896 I WWW.SANTAFESPRINGS.ORG In consideration for the participant being permitted to participate in the event/class, I hereby agree, for myself, my heirs, administrators, executors, and assigns, that I shall indemnify and hold harmless the City, its officials, officers, employees, contractors, agents, and volunteers from all claims, demands actions or suits arising out of or in connection with participation in the event/class. 17) PHOTOGRAPHY/VIDEO RELEASE
I hereby grant the City of Santa Fe Springs and its representatives’ permission to use and/or publish photographic pictures or video in which I or, the individual(s) named herein, may be included for promotion or other City purposes. I hereby release, discharge, and agree to hold harmless the City of Santa Fe Springs and its representatives from any liability, including but not limited to, claims for libel or invasion of privacy. I, the undersigned, as the participant and the participant’s parent or legal guardian if the participant is under 18 years old, fully understand that my participation in the City of Santa Fe Springs Recreation activity (hereinafter "event/class/program") exposes the participant to the risk of personal injury, death, communicable diseases, illnesses, viruses, or property damage. I hereby acknowledge that the participant is voluntarily participating in this event/class and agrees to assume any such risks.
18) ACKNOWLEDGEMENT

I HAVE CAREFULLY READ THIS SPORTS FIELD ALLOCATION POLICY, RELEASE, HOLD HARMLESS, AND

AGREEMENT NOT TO SUE, AND PHOTOGRAPHY/VIDEO RELEASE AND FULLY UNDERSTAND ITS CONTENTS. I AM AWARE THAT IT IS A FULL RELEASE OF ALL LIABILITY AND SIGN IT ON MY OWN FREE WILL.

Signature: Date:

ITEM # 25

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Maribel Garcia, City Clerk
SUBJECT: RESOLUTION NOS. 10024, 10025 AND 10026 – PERTAINING TO THE CITY’S GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 3, 2026 DATE: June 16, 2026
RECOMMENDATION:

It is recommended that the City Council:

1. Adopt Resolution No. 10024, calling for the holding of a general municipal election to be held on Tuesday, November 3, 2026, for the election of certain officers; and

2. Adopt Resolution No. 10025, requesting the Board of Supervisors of the County of Los Angeles to consolidate a general municipal election to be held on November 3, 2026, with the statewide general election to be held on that date; and

3. Adopt Resolution No. 10026, adopting regulations for candidates for elective office pertaining to candidate’s statements submitted to the voters at an election to be held on November 3.

FISCAL IMPACT
Conducting a Municipal Election incurs various expenses, including those associated with coordination and administration. While it's premature to estimate the exact cost of the upcoming November 3, 2026, General Municipal Election, a not to exceed amount of $70,000 has been earmarked in the proposed 2026-27 General Fund budget. Typically, the County issues the final invoice for election expenses around March of the subsequent year. Depending on the actual expenses incurred, adjustments to future budgets may be necessary.

BACKGROUND
Elections
The City holds its general elections in each even-numbered year, on the same day as the statewide CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 16, 2026
Approval of 2027 TOR Float Design and Additional Allocation of Funding

ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
____________________________
City Clerk, Maribel Garcia
general elections and presidential elections. These general elections are consolidated with these statewide elections and administered by the Los Angeles County elections office. This year’s Statewide general election will be held on November 3, 2026.

Councilmembers serve staggered four-year terms. Mayor Pro Tem Annette Rodriguez, Councilmember William Rounds, and Councilmember Juanita Martin’s current terms are in their fourth year. The three seats they currently hold are therefore due to be up for election at the November election.

ENVIRONMENTAL
N/A

DISCUSSION
Election
The accompanying resolutions call the November election. They also take the steps necessary for the County to conduct the election as a consolidated election.

The nomination period for prospective candidates concludes on Friday, August 7, 2026, at 5:00 p.m.

In the event that neither of the incumbent candidates submits their candidacy papers by the August 7 deadline, the nomination period for non-incumbent candidates will be extended until Wednesday, August 12, 2026, at 5:00 p.m.

ATTACHMENT(S):

A. Resolution No. 10024
B. Resolution No. 10025
C. Resolution No. 10026
RESOLUTION NO. 10024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS,

CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2026, FOR THE ELECTION OF CERTAIN

OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF

CALIFORNIA RELATING TO GENERAL LAW CITIES
WHEREAS, under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be held on November 3, 2026, for the election of Municipal Officers; and
NOW, THEREFORE, the City Council of the City of Santa Fe Springs does resolve, declare, determine and order as follows:

SECTION 1. That pursuant to the requirements of the laws of the State of California relating to General Law Cities, there is called and ordered to be held in the City of Santa Fe Springs, California, on Tuesday, November 3, 2026, a General Municipal Election for the purpose of electing three (3) Members of the City Council to be elected at-large for terms of four (4) years in length each.

SECTION 2. That the ballots to be used at the election shall be in form and content as required by law.

SECTION 3. That the City Clerk is authorized, instructed and directed to coordinate with the County of Los Angeles Registrar-Recorder/County Clerk to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election.

SECTION 4. That the vote centers for the election shall be open at seven o’clock a.m. of the day of the election and shall remain open continuously from that time until 8:00 o’clock p.m. of the same day when the vote centers shall be closed, pursuant to Election Code § 10242, except as provided in §§ 14212, 14401 of the Elections Code of the State of California.

SECTION 5. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.

SECTION 6. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law.

SECTION 7. That in the event of a tie vote (if any two or more persons receive an equal and the highest number of votes for an office) as certified by the County of Los Angeles Registrar-Recorder/County Clerk, the City Council, in accordance with Election Code § 15651(b), shall conduct a special runoff election to resolve the tie vote and such special runoff election is to be held on a Tuesday not less than 40 days nor more than 125 days after the administrative or judicial certification of the election which resulted in a tie vote.

SECTION 8. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

SECTION 9. The City Council authorizes the City Clerk to administer said election and all reasonable and actual election expenses shall be paid by the City upon presentation of a properly submitted bill.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Santa Fe Springs at a regular meeting on this 16th day of June, 2026. ___________________________
Joe Angel Zamora, Mayor
ATTEST:
____________________________
Maribel Garcia, City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS.

CITY OF SANTA FE SPRINGS )
I, Maribel Garcia, City Clerk of the City of Santa Fe Springs, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 16th day of June, 2026, and was carried by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________
Maribel Garcia, City Clerk
APPROVED:

ITEM NO.:
1 RESOLUTION NO. 10025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS,

CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF

LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 3, 2026, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE WHEREAS, the City Council of the City of Santa Fe Springs has called a General Municipal Election to be held on November 3, 2026, for the purpose of the election of three Members of the City Council; and
WHEREAS, it is desirable that the Election be consolidated with the General Election to be held on the same date and that within the City, the precincts, vote centers, and election officers of the two elections be the same, and that the county election department of the County of Los Angeles canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of Los Angeles is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General Election on Tuesday, November 3, 2026, for the purpose of the election of three Members of the City Council.

SECTION 2. That the county election department is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were one election, and only one form of ballot shall be used. The election will be held and conducted in accordance with the provisions of law regulating the statewide or special election.

SECTION 3. That the Board of Supervisors is requested to issue instructions to the county election department to take any and all steps necessary for the holding of the consolidated election.

SECTION 4. That the City of Santa Fe Springs recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs.

SECTION 5. That the City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the county election department of the County of Los Angeles.

SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

APPROVED and ADOPTED this 16th day of June, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Joe Angel Zamora, Mayor
ATTEST:
__________________________
Maribel Garcia
City Clerk
APPROVED:

ITEM NO.:

RESOLUTION NO. 10026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS,

CALIFORNIA ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE’S STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2026 WHEREAS, §13307 of the Elections Code of the State of California provides that the governing body of any local agency may adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidate’s statement;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA FE

SPRINGS, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. GENERAL PROVISIONS. That pursuant to §13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an Election to be held in the City of Santa Fe Springs on November 3, 2026 may prepare a candidate’s statement on an appropriate form provided by the City Clerk. The statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words of the candidate’s education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed in typewritten form in the office of the City Clerk at the time the candidate’s nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period.

SECTION 2. FOREIGN LANGUAGE POLICY.

A. Pursuant to the Federal Voting Rights Act, candidates’ statements will be translated into all languages required by the County of Los Angeles. The County is required to translate candidate’s statements into the following languages: Spanish.

B. The County will print and mail voter information guides and candidate’s statements to all voters in English or The County will mail separate voter information guides and candidate’s statements in Spanish to only those voters who are on the county voter file as having requested a voter information guide in a particular language. The County will make the voter information guides and candidate’s statements in the required languages available at all polling places, on the County’s website, and in the Election Official’s office.

SECTION 3. PAYMENT.

A. Translations:

1. The candidate shall be required to pay for the cost of translating the candidates’ statement into any required foreign language as specified in (A) and/or (B) of Section 2 above, pursuant to Federal and\or State law.

2. The candidate shall be required to pay for the cost of translating the candidate’s statement into any foreign language that is not required as specified in (A) and/or (B) of Section 2 above, pursuant to Federal and State law.

B. Printing:

1. The candidate shall be required to pay for the cost of printing the candidates’ statement in English in the main voter pamphlet.

2. The candidate shall be required to pay for the cost of printing the candidates statement in a foreign language required in (A) of Section 2 above, in the main voter pamphlet.

3. The candidate shall be required to pay for the cost of printing the candidates’ statement in a foreign language requested by the candidate per (B) of Section 2 above, in the main voter pamphlet.

4. The candidate shall be required to pay for the cost of printing the candidates statement in a foreign language required by (A) of Section 2 above, in the facsimile voter pamphlet.

The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidate’s statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the local agency his or her estimated pro rata share as a condition of having his or her statement included in the voter’s pamphlet. In the event the estimated payment is required, the estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the election.

SECTION 4. MISCELLANEOUS.

A) All translations shall be provided by professionally certified translators.

B) The City Clerk shall allow (bold type) (underlining) (capitalization) (indentations) (bullets) (leading hyphens) to the same extent and manner as allowed in previous City elections.

C) The City Clerk shall comply with all recommendations and standards set forth by the California Secretary of State regarding occupational designations and other matters relating to elections.

SECTION 5. ADDITIONAL MATERIALS. No candidate will be permitted to include additional materials in the voter information guide.

SECTION 6. That the City Clerk shall provide each candidate or the candidate’s representative a copy of this Resolution at the time nominating petitions are issued.

SECTION 7. That all previous resolutions establishing council policy on payment for candidates’ statements are repealed.

SECTION 8. That this Resolution shall apply at the next ensuing municipal election and at each municipal election after that time.

SECTION 9. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

APPROVED and ADOPTED this 16
th day of June, 2026 by the following roll call
vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Joe Angel Zamora, Mayor
ATTEST:
_________________________
Maribel Garcia, City Clerk
ITEM # 26

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Office of the City Attorney
SUBJECT: SECOND READING OF ORDINANCE NO. 1170 - AMENDING TITLE III OF THE SANTA FE SPRINGS MUNICIPAL CODE BY ADDING A NEW CHAPTER 42 ENTITLED “POLICE DEPARTMENT AND POST STANDARDS AND TRAINING” CODIFYING THE ESTABLISHMENT OF THE SANTA FE SPRINGS POLICE DEPARTMENT AND ACCEPTANCE OF THE STATUTORY REQUIREMENTS RELATING TO THE RECRUITMENT AND TRAINING STANDARDS OF LAW ENFORCEMENT OFFICERS ESTABLISHED BY THE COMMISSION ON PEACE OFFICERS STANDARDS AND TRAINING

Date: June 16, 2026
_______________________________________________________________________________ RECOMMENDATION:

It is recommended that the City Council:

1. Approve the second reading of Ordinance No. 1170 of the City of Santa Fe Springs, California (“City”) codifying the establishment of the Santa Fe Springs Police Department and acceptance of the statutory requirement and training standards of law enforcement officers;

2. Take such additional, related, action that may be desirable.

FISCAL IMPACT:

N/A
BACKGROUND:

At the June 2, 2026, City Council meeting Ordinance 1170 (Attachment A) was introduced as a first reading amending the Santa Fe Springs Municipal Code by adding Chapter 42, Police Department and California Commission on Police Officer Standards Training (POST). Since October 1995, the City of Santa Fe Springs has contracted with the City of Whitter for law enforcement services but now resolves to form a municipal police department to provide police services to the City in lieu of police services provided by Whittier.

Under Article XI, Section 7 of the California Constitution a city may make and enforce within its limits all local, police, sanitary and other ordinances and regulations not in conflict with the general laws of the State of California. Once formed, general law cities may structure and manage their own affairs, including deciding what municipal services they will provide. Cities also have broad power to decide CITY COUNCIL AGENDA REPORT – MEETING OF June 16, 2026
Ordinance Amending Title III of the Santa Fe Springs Municipal Code

ITEM STATUS:

APPROVED: ☐
DENIED: ☐
TABLED: ☐
DIRECTION GIVEN: ☐
____________________________
City Clerk, Maribel Garcia
the instrumentalities by which municipal services will be provided. The State Legislature, under Government Code section 53060.7(a)(2) also acknowledges that cities and counties are the traditional law enforcement providers in the State. Also, under Government Code section 36501, the governmental structure for general law cities operating under a Council/City Manager form of government allows for a Chief of Police appointed by the City Manager.

Final adoption of Ordinance No. 1170 authorized the formation of the Santa Fe Springs Police Department in accordance with all requirements necessary for certification as a member agency with the California Commission on peace officer standards and training and directs that all duly appointed sworn police officers of the of the Santa Fe Springs Police Department be granted peace officer authority ad outlined in California Penal Code Section 830.1 In order to seek and qualify to receive aid from the State of California under the provisions of Section 13522, Chapter 1 of Title 4, Part 4 of the California Penal Code, the City Council must adopt an ordinance accepting the requirements of the Penal Code relating to the recruitment and training of Law Enforcement Officers, otherwise known as POST.

POST was established by the Legislature in 1959 to set minimum selection and training for California law enforcement. POST funding consists of State General Fund and State Penalty Fund derived from penalty assessments on criminal and traffic fines. The POST Program is voluntary and incentive-based. Participating agencies agree to abide by the standards established by POST. More than 600 agencies participate in the POST Program and are eligible to receive the POST’’s services and benefits which include:
• Job-related assessment tools
• Research improved officer selection standards
• Management counseling services
• Development of new training courses
• Quality leadership training programs
POST also awards professional certificates to recognize peace officer achievement and proficiency It is recommended the City Council approve the attached Ordinance for first reading which codifies into the City’s Municipal Code the establishment of the Santa Fe Springs Police Department. The Ordinance also codifies the City’s acceptance of the statutory requirements relating to the recruitment and training standards of law enforcement officers as established by POST.

The Ordinance will be published for the required posting period.

ATTACHMENT(S):

A. Ordinance No. 1170
APPROVED:

ITEM NO.:

ORDINANCE NO. 1170

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

SANTA FE SPRINGS, CALIFORNIA, AMENDING TITLE III
(ADMINISTRATION) OF THE SANTA FE SPRINGS
MUNICIPAL CODE BY ADDING NEW CHAPTER 42
ENTITLED “POLICE DEPARTMENT AND POST
STANDARDS AND TRAINING” CODIFYING THE

ESTABLISHMENT OF THE SANTA FE SPRINGS POLICE

DEPARTMENT AND ACCEPTANCE OF THE STATUTORY

REQUIREMENTS RELATING TO THE RECRUITMENT AND

TRAINING STANDARDS OF LAW ENFORCEMENT

OFFICERS ESTABLISHED BY THE COMMISSION ON

PEACE OFFICERS STANDARDS AND TRAINING
WHEREAS, the City of Santa Fe Springs has contracted with the City of Whitter for law enforcement services since 1995; and
WHEREAS, the Santa Fe Springs City Council (“City Council”) wishes to form a municipal police department for the City of Santa Fe Spring (“City”) which will provide police services to the City in lieu of police services provided by the City of Whittier; and WHEREAS, Article XI, Section 7 of the California Constitution provides that a city may make and enforce within its limits all local, police, sanitary and other ordinances and regulations not in conflict with the general laws of the State of California; and WHEREAS, once formed, general law cities like the City of Santa Fe Springs (“City”), have authority to structure and manage their own affairs, including deciding what municipal services they will provide; and
WHEREAS, cities also have broad power to decide the instrumentalities by which municipal services will be provided; and
WHEREAS, the Legislature, under Government Code section 53060.7(a)(2) acknowledges that cities and counties are the traditional law enforcement providers in the State of California; and
WHEREAS, under Government Code sections 36501 contemplate a government structure for general law cities that includes a Chief of Police who under the City Manager form of government may appointed by the City Manager; and WHEREAS, on April 22, 2026, the City issued written notice to the City of Whittier of its intent to terminate the agreement for the provision of police services in the City by the Whittier Police Department effective as of February 29, 2028; and APPROVED:

ITEM NO.:

WHEREAS, the City Council herein finds that it is in the best interests of the City to form its own municipal police department and to separate from the existing law enforcement services;
WHEREAS, the City Council authorizes the formation of the Santa Fe Springs Police Department in accordance with all requirements necessary for certification as a Member Agency with the California Commission on Peace Officer Standards and Training (POST) and directed that all duly appointed sworn peace officers of the Santa Fe Springs Police Department be granted peace officer authority as outlined in California Penal Code Section 830.1; and
WHEREAS, in order to seek and qualify to receive aid from the State of California under the provisions of Section 13522, Chapter 1 of Title 4, Part 4 of the California Penal Code, the City Council must adopt this Ordinance accepting the requirements of the Penal Code relating to the recruitment and training of Law Enforcement Officers.

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANTA FE SPRINGS AS FOLLOWS:

SECTION 1. Title III (Administration) of the Santa Fe Springs Municipal Code is hereby amended to add a new Chapter 42 entitled “Police Department and POST Standards and Training” which shall state the following:

CHAPTER 42: - POLICE DEPARTMENT AND POST STANDARDS AND

TRAINING

42.01 Office of chief of police and police department created.

The office of the chief of police is created and established. The chief of police shall be appointed by and serve at the pleasure of the city manager, subject to applicable law. There is created a functional unit of city government known as the Santa Fe Springs Police Department, under the general administration of the city manager, which shall be under the direction and control of the police chief. All other references to the Chief of Police under the Santa Fe Springs Municipal Code shall refer to the Chief of Police within the meaning of this chapter.

42.02 Police department functions.

The department shall:

A. Preserve the peace and security of the city;
B. Enforce all laws of the United States, State of California, and all ordinances of the city except when the provisions thereof make the enforcement the responsibility of another officer, department or of another state or federal agency or officer;
APPROVED:

ITEM NO.:

C. Perform disaster and mutual aid services in accordance with approved plans and agreements; and
D. Perform such other related duties as shall be required by law, ordinance, or the city manager.

42.03 Chief of police; powers and duties.

The chief of police shall possess those powers and be subject to those duties and responsibilities set forth under Title 4 (Government of Cities), Division 3 (Officers), Part 3 (Other Officers), Chapter 6 (Chief of Police) of the California Government Code codified at Government Code sections 41601 through 41612. The chief of police shall also have authority, subject to the city manager's approval, to adopt rules and regulations for the administration and discipline of officers and employees of the police department.

42.04 Contracting for municipal law enforcement services.

As of the effective date of the City Council ordinance establishing this chapter, the city is in the process of forming the Santa Fe Springs Police Department (“Department”) and it is anticipated the Department will commence operations by or before March 1, 2028 (the “Start Date”). Pending the Start Date, nothing in this chapter shall limit or prohibit the city from contracting or continuing to contract with another law enforcement agency for municipal law enforcement services. Pending the Start Date, the chief sworn executive officer of the law enforcement agency the City contracts for municipal law enforcement services shall serve as the acting Chief of Police for all intents and purposes under this code subject to the terms and conditions of the contract document between the city and the outside law enforcement agency.

42.05 Acceptance of Police Officer Standards and Training Requirements.

A. Qualifications for Aid.

The City of Santa Fe Springs declares that it desires to qualify to receive aid from the State of California under the provisions of Section 13522, Chapter 1 of Title 4, Part 4 of the California Penal Code.

B. Adherence to State Standards.

Pursuant to Penal Code Section 13510, Chapter 1, of Title 4, Part 4 of the California Penal Code, the City of Santa Fe Springs will adhere to the standards for recruitment and training established by the Commission on Peace Officer Standards and Training (POST) for Peace Officers.

APPROVED:

ITEM NO.:

C. Commission Inquires.

Pursuant to Section 13512, Chapter 1 of Title 4, Part 4 of the California Penal Code, the Commission and its representatives may make such inquiries as deemed necessary to ascertain that peace officer personnel of the City of Santa Fe Springs adhere to the standards for recruitment and training established by the California Commission on Peace Officer Standards and Training.

SECTION 2. Subsection (B) of Section 10.06 (Definitions) of Chapter 10 (General Provisions) of Title I (General Provisions) of the Santa Fe Springs Municipal Code is hereby amended by the repeal and deletion of the following text contained therein:

Chief of Police. The Chief of Police designated as such by the city contract law enforcement agency, and performing such duties as prescribed by the city code, federal and state statutes.

SECTION 3. This Ordinance is not intended to and shall not be construed or given effect in a manner that imposes upon the City or any officer or employee thereof a mandatory duty of care toward persons and property within or without the City so as to provide a basis of civil liability for damages, except as otherwise imposed by law.

SECTION 4. The provisions of this Ordinance are declared to be separate and severable.

The invalidity of any clause, sentence paragraph, subdivision, section or portion of this Ordinance, or the invalidity of the application thereof to any person or circumstances shall not affect the validity of the remainder of this Ordinance, or the validity of its application to other persons or circumstances.

SECTION 5. This ordinance shall take effect thirty (30) days after the date of its adoption.

SECTION 6. Within fifteen days of the adoption of this Ordinance, the City Clerk shall cause a copy of this Ordinance, to be published in full accordance with Section 36933 of the Government Code.

PASSED and ADOPTED this _____ day of __________ 2026, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

ITEM NO.:
___________________________
Joe Angel Zamora, Mayor
ATTEST:
____________________________
Maribel Garcia, City Clerk
APPROVED AS TO FORM:
____________________________
Rick R. Olivarez, City Attorney
APPROVED:

ITEM NO.:

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS.

CITY OF SANTA FE SPRINGS )
I, Maribel Garcia, City Clerk of the City of Santa Fe Springs, do hereby certify that the foregoing Ordinance was adopted at a regular meeting of the City Council held on the ____ day of __________, 2026, and was carried by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________
Maribel Garcia, City Clerk