Santa Fe Springs City Council
September 15, 2026

8/20/2026

SCOPE OF WORK
TASK 1. PROJECT

MANAGEMENT &

ADMINISTRATION
Task 1.1. Project Management
Mark Thomas will be responsible for the daily
management and administration of the project, including subconsultants. Mark Thomas shall conduct, oversee and
manage the performance of the work including the
coordination of the development of the overall work tasks, management of the schedule, budget, staff resources and reporting work progress and schedule updates on a
monthly basis.

Task 1.2. Project Management Plan
As required by the FRA, Mark Thomas will prepare a
Project-specific Project Management Plan (PMP). At a
minimum, the PMP will include:
• The final scope of services detailing the activities and steps necessary to complete the tasks in the FRA
Statement of Work
• Communication Plan between Mark Thomas, City and
other third-party stakeholders
• Deliverables List consistent with the scope of services including dates submitted by Mark Thomas and
approved by the City (or approving agency)
• Baseline Schedule using Microsoft Project and in a
Critical Path Method (CPM) format
• Environmental activities necessary to perform and
complete required environmental review
Task 1.3. Project Meetings
Mark Thomas will organize and facilitate regular meeting with the Project Development Team (PDT). This task will include the preparation of agendas, meeting minutes, log of action items, data request log and design decision log for up to twenty (20) meetings. Mark Thomas will attend intermittent status meetings on an as-needed basis with the City.

Task 1.4. Schedule
Mark Thomas will develop a detailed baseline schedule for the project for City review and approval. The schedule will be updated on a monthly basis.

Task 1.5. Project Reporting
Mark Thomas will prepare monthly invoices for the Project by task number and milestone. This will include direct
labor, other direct costs and sub-consultant costs. A
progress report will be prepared and submitted as part of the monthly invoice.

Task 1.6. Third Party Coordination
Mark Thomas will facilitate scheduling meetings with third parties including, but not limited to the BNSF, CAHSR,
SCRRA/Metrolink, CPUC, LA Metro and the County of Los
Angeles. Mark Thomas will prepare meeting agendas,
exhibits and meeting minutes.

Task 1.7. Community Outreach
Support
Mark Thomas will support the City’s community outreach
effort by preparing and providing all technical information, exhibits and presentation materials and incorporating
feedback in developing project alternatives. Mark Thomas will attend up to two (2) community meetings and five (5) stakeholder meetings and may include City Commission or Council meetings.

Task 1.8. Funding Strategy
Mark Thomas will support the City in preparing a
comprehensive funding strategy for the project, including coordination with regional, state, and federal funding
partners. A memorandum will be prepared outlining the
potential funding sources for each phase of the project along with the probability of securing funding from each funding source.

DELIVERABLES
• Project Management Plan (PMP)
• Monthly schedule updates and Project Status Reports
• Meeting agendas, minutes and exhibits
• Supporting materials for outreach efforts
• Funding Strategy Memo

NORWALK BOULEVARD/LOS NIETOS ROAD GRADE SEPARATION
City of Norwalk

8/20/2026
TASK 2. ALTERNATIVES

ANALYSIS
Task 2.1. Data Collection
Mark Thomas will field walk the site and inventory visible utility, topography, drainages and other notable features.

Mark Thomas will generate field notes and a 360 photo
log with GIS mapping link. Mark Thomas will collect
existing topographic maps, record drawings, reports, right of way documents and other available materials from
BNSF, City, County and other agencies, as appropriate.

Task 2.2. Aerial Topography
Task 2.2.1. Survey Control
Unless otherwise specified, Mark Thomas will establish
horizontal control based on California Coordinate System 1983 (CCS83) Zone V (2017.50 Epoch), and vertical control will be based on the North American Vertical Datum of
1988 (NAVD88), via ties to CGPS Stations and local County of Los Angeles Benchmarks. Mark Thomas to set
temporary control points for future use in design and
construction survey within the project limits.

Task 2.2.2. Aerial Topographic Survey
Once the project control is established, Mark Thomas will establish supplemental horizontal and vertical control
necessary for orienting the photogrammetric survey. Mark Thomas will acquire new color stereo image data covering the above-mentioned project area that will be suitable in resolution, scale and image quality for developing key
topographic break lines and improvements. Mark Thomas
will collect data during the primary data acquisition
mission using conventional flight methods.

Aerial Mapping will extend a minimum of 150 feet beyond existing right-of-way (ROW) but encompassing the entire parcels adjacent to Norwalk Boulevard and Los Nietos
Road. The approximate limits of the mapping are:
• Norwalk Boulevard – Burke Street to Pacific Street
• Los Nietos Road – 2000 feet west of Norwalk Blvd
to Dice Road.
• BNSF – 2000 feet NW of Norwalk Blvd crossing
and 1500 feet SE of Los Nietos Road crossing.
• UPRR – 1500 feet west and 1000 feet east of
Norwalk Boulevard
Refer to magenta boundary in Figure 1 illustrating the
general footprint of the topographic data/aerial imagery to be captured and processed.

Mark Thomas will map all planimetric feature data in three dimensions to generate an Aerial Topographic Survey
Base Map with aerial imagery background at 1” = 40’ scale.

Mapped features will generally include roof outlines of buildings and other major structures, tops/toes of
channels, edge of pavement for all paved surfaces,
manholes, drop inlets, parking areas, curbs/gutters,
sidewalks, fences, walls, signs, utility poles, light poles, above ground utility service facilities, storm drain facilities, ditches, streams, trees/tree outlines, dense brush,
bulkheads, and other visible improvements at the surface elevation. Mass points and break lines will be collected along all mapped improvements listed above to create
continuous contours with a 1.0’ interval and a Digital
Terrain Model (DTM).

Task 2.2.3. Unmanned Aerial Vehicle (UAV /
Drone) Imagery
Mark Thomas to provide drone imagery of the project site for use in developing graphics and renderings to support the project through the outreach efforts and project
development. For the purposes of this proposal, it is
assumed that one mobilization or day of imagery
acquisition is required.

Figure 1. Project Area and Aerial Mapping Limits

NORWALK BOULEVARD/LOS NIETOS ROAD GRADE SEPARATION
City of Norwalk

8/20/2026
Task 2.3. Right of Way Mapping
Mark Thomas will perform research at the County of Los
Angeles and the City of Santa Fe Springs to obtain
available record mapping such as Tract Maps, Parcel
Maps, Records of Surveys, Corner Records and Tie Notes, as well as available As-Built maps, showing street and alley centerlines as well as rights of way. Mark Thomas will
review and analyze the property records, easements,
corner records, record maps, centerline ties, and as-built information obtained. Mark Thomas to acquire up to
twenty (20) Preliminary Title Reports (PTR) for further boundary analysis and plotting of existing easements as shown in said PTRs. Mark Thomas to prepare preliminary
right of way basemap based on GIS and calculated record data.

Field crews will recover or re-establish a sufficient number of survey monuments to plot centerlines and right-of-way lines from record information. Mark Thomas will deploy
field crews to locate appropriate centerline, right of way, and property corner monumentation within the Project
Limits and retracement area generally shown in Figure 1.

We estimate locating up to forty (40) monuments or
centerline tie references for this effort. Mark Thomas will then delineate the street centerline and rights of way, and the railroad centerline and right of way, to approximately 200’ feet outside the Project Area as shown in Figure 1.

All results will be depicted in a LandNet Base Map and
distributed to the project team to be used as the basis of existing street centerlines, rights of way, easements and property lines used in all property acquisition efforts.

Task 2.4. Utility Coordination
Mark Thomas will develop and submit utility “A” letters to utility companies to request as-builts, record maps and existing rights (franchise, easement, prior rights, etc) within the project limits. Mark Thomas will compile a master list of utility companies in the proposed Project area from
current lists available from the Authority, City, County and Underground Service Alert (USA) query. A utility matrix will be developed to track the status of requests, contact
information and correspondence throughout the duration
of the project. Based on information received, a master base map of existing utilities will be developed for the project study area and will be used for analysis in
determining impacts for each of the project alternatives.

Task 2.5. Preliminary Geotechnical
Memorandum
Task 2.5.1. Project Review and Data
Collection
HDR will collect and review available information relevant to the project, including:
• Available geotechnical reports
• Published geologic maps
• California Geological Survey information
• USGS publications
• Existing boring logs (if available)
• Groundwater information
• Available as-built plans
• Existing utility information, if provided
• Topographic mapping
• LiDAR and aerial imagery, if available
• Published seismic hazard information
The available information will be reviewed to develop an understanding of anticipated subsurface conditions and
potential geotechnical constraints affecting both
alternatives.

Task 2.5.2. Site Reconnaissance
HDR will conduct one site visit to:
• Observe existing site conditions
• Review surface geology and geomorphic features
• Identify evidence of existing distress or instability • Observe drainage conditions
• Review access constraints
• Document existing infrastructure
• Obtain representative site photographs
No surveying, utility locating, drilling, or sampling is included.

Task 2.5.3. Preliminary Geotechnical
Engineering Evaluation
Using available published information, existing
geotechnical data (where available), observations from the site reconnaissance, and engineering judgment, HDR will perform a preliminary geotechnical engineering evaluation of the Project. To the extent practicable without
performing subsurface exploration or laboratory testing, the evaluation will address the following:

NORWALK BOULEVARD/LOS NIETOS ROAD GRADE SEPARATION
City of Norwalk

8/20/2026
Regional Geology
• Geologic setting
• Anticipated subsurface conditions
• General stratigraphy
• Groundwater conditions
Engineering Geology
• Potential geologic hazards
• Faulting
• Seismic shaking
• Liquefaction susceptibility (based on seismic
hazard maps)
• Settlement potential
• Expansive soils
• Corrosive soils
• Flood-related geotechnical considerations, if
applicable
Alternative Evaluation
For each alternative (Overpass and Underpass), HDR will discuss preliminary geotechnical considerations including:
• Foundation feasibility
• Anticipated excavation conditions
• Potential shoring requirements
• Temporary excavation considerations
• Groundwater impacts
• Constructability considerations
• Settlement concerns
• Earthwork considerations
• Relative geotechnical risks
• Relative construction complexity
Where appropriate, qualitative comparisons will be made between alternatives to identify major geotechnical
advantages, disadvantages, uncertainties, and anticipated construction challenges.

Task 2.5.4. Preliminary Geotechnical Report
HDR will prepare a Preliminary Geotechnical Engineering Report documenting:
• Project description
• Scope of services
• Available information reviewed
• Site reconnaissance observations
• Regional geology
• Preliminary subsurface profile (based on available
information)
• Groundwater discussion
• Preliminary geologic hazards
• Seismic considerations
• Preliminary geotechnical engineering
considerations
• Earthwork considerations
• Foundation considerations
• Excavation and shoring considerations
• Preliminary construction considerations
• Recommendations for future geotechnical
investigations
The report is intended to support conceptual engineering and planning and is not intended for final design.

Task 2.6. Preliminary
Hydrology/Hydraulics Report
The purpose of this effort is to prepare a Preliminary
Hydrology Report (PHR) that identifies existing drainage conditions, drainage constraints, potential flood-related risks, and preliminary hydrologic and hydraulic
considerations associated with each alternative. The PHR will support project planning, environmental
documentation, alternative evaluation, and conceptual
engineering development.

Because the Project is currently in the preliminary planning phase, no field survey of existing terrain, drainage
infrastructure, or utility facilities is included as part of this scope. Accordingly, the drainage assessment and
associated recommendations will be developed using
available project information and public data sources,
including:
• Available drainage reports and studies.
• Published drainage area maps.
• Available as-built plans and record drawings
provided by the Client or Prime Consultant.
• Previous survey investigations in the vicinity of the project site provided by the Client.
• Geographic Information System (GIS) mapping.
• Publicly available topographic information and
mapping.
• LiDAR datasets, where available.
• Aerial photography and remote sensing imagery.
• California Geological Survey publications and
mapping.
• FEMA and other publicly available flood hazard
information.
• Site reconnaissance observations.
• Engineering judgment.

NORWALK BOULEVARD/LOS NIETOS ROAD GRADE SEPARATION
City of Norwalk

8/20/2026
The resulting evaluation will provide a planning-level
assessment of existing and proposed drainage conditions, anticipated drainage infrastructure requirements,
conceptual stormwater management considerations, and
alternative-specific drainage constraints. The findings will be used to identify potential advantages, disadvantages, uncertainties, and implementation challenges associated with the Overpass and Underpass alternatives.

Because detailed topographic survey information,
subsurface investigations, utility verification, groundwater studies, and infiltration testing are not included in this scope, all hydrologic and hydraulic evaluations will be preliminary in nature and suitable only for conceptual
planning and feasibility-level decision making. The report will not constitute a final design hydrology report, final drainage study, or construction-level engineering
document.

Task 2.6.1. Project Review and Data
Collection
A review and compilation of available project information will be conducted to support evaluation of the proposed alternatives and to establish existing drainage conditions within the project area.

The collected information will be evaluated to develop an understanding of existing surface drainage patterns,
watershed characteristics, and site constraints. The review will also identify potential hydraulic, geotechnical, utility, and drainage-related considerations that may affect the feasibility, design, and performance of both project
alternatives. Findings from this task will provide the basis for subsequent hydrologic and hydraulic analyses and
support refinement of the alternatives during project
development.

Task 2.6.2. Site Reconnaissance
One site visit will be conducted by drainage engineering staff to obtain a general understanding of existing site conditions and drainage characteristics within the project area. The site reconnaissance will include the following activities:
• Observation of existing site conditions and
surrounding land use
• Review of apparent surface drainage patterns and
flow paths
• Observation of existing drainage facilities and
drainage-related conditions
• Documentation of existing infrastructure that may
influence drainage design
• Collection of representative site photographs to
support the evaluation and documentation of
existing conditions
Information gathered during the site visit will be used to verify findings from the desktop review, identify potential drainage constraints, and improve understanding of
existing hydraulic conditions affecting the project
alternatives. No land surveying, utility potholing, or
subsurface investigations are included in this task. Field observations will be qualitative in nature and intended to support subsequent hydrologic and hydraulic evaluations.

Task 2.6.3. Preliminary Drainage Assessment
Using available published information, available drainage mapping and reports, topographic mapping, aerial
imagery, and observations from the site reconnaissance, a preliminary drainage assessment will be performed for the Project. The assessment will be conceptual in nature and intended to support evaluation of the proposed
alternatives. The evaluation will be based on available information and engineering judgment and will not
include subsurface exploration, field surveying, utility investigations, groundwater monitoring, or laboratory
testing.

Task 2.6.4. Local Hydrology
A preliminary hydrologic evaluation will be conducted to characterize anticipated runoff conditions affecting the Project. The evaluation will include:
• Delineation of approximate existing and proposed
drainage area boundaries contributing runoff to
the project corridor.
• Estimation of anticipated design storm runoff
rates using available topographic information,
drainage mapping, published hydrologic data,
and accepted engineering methodologies.
• Evaluation of anticipated gutter flow depths and
spread widths under existing and proposed
conditions to assess drainage conveyance
requirements and identify potential operational
concerns.

The hydrologic assessment will be used to establish
preliminary design flow rates for evaluation of drainage infrastructure associated with each alternative.

NORWALK BOULEVARD/LOS NIETOS ROAD GRADE SEPARATION
City of Norwalk

8/20/2026
Task 2.6.5. Local Hydraulics
A preliminary hydraulic evaluation will be performed to identify conceptual drainage collection and conveyance
requirements. The evaluation will include:
• Identification of approximate drainage inlet
locations and conceptual inlet sizing
requirements.
• Development of a conceptual drainage pipe
network, including anticipated pipe alignments
and conveyance requirements.
• Identification of anticipated manhole and
maintenance access locations.
• Evaluation of potential discharge routes and
connection points to existing drainage systems,
where available.

Hydraulic analyses will be performed at a planning-level appropriate for alternative screening and feasibility
evaluation.

Task 2.6.6. Alternative Evaluation
A preliminary drainage evaluation will be conducted for both the Overpass and Underpass alternatives. The
evaluation will focus on identifying conceptual drainage requirements, operational considerations, drainage
constraints, and anticipated implementation challenges.

Task 2.6.6.1. Underpass Alternative
The Underpass alternative will be evaluated to identify conceptual drainage collection and pump station
requirements associated with a depressed roadway or
pathway configuration. The assessment will include:
• Preliminary estimation of required sump pump
capacity, including anticipated design flow rates
expressed in cubic feet per second (cfs) and
gallons per minute (gpm).
• Identification of potential sump pump locations
and preliminary sizing considerations.
• Evaluation of anticipated discharge routes from
the sump pump system to existing or proposed
drainage facilities.
• Assessment of operational and maintenance
considerations associated with pump-dependent
drainage systems, including potential reliability
and resiliency concerns.

Task 2.6.6.2. Overpass Alternative
The Overpass alternative will be evaluated to identify
conceptual deck drainage requirements associated with
the elevated structure. The assessment will include:
• Development of a preliminary deck drainage
layout, including conceptual locations of deck
drains and collection points.
• Identification of anticipated drainage conveyance
facilities and discharge locations.
• Preliminary sizing considerations for deck
drainage collection and discharge facilities.
• Evaluation of drainage measures necessary to
prevent nuisance runoff, erosion, or impacts to
adjacent facilities beneath the structure.

Task 2.6.6.3. Comparative Evaluation
Based on the preliminary hydrologic and hydraulic
assessments, qualitative comparisons will be made
between the Overpass and Underpass alternatives. The
comparison will address:
• Relative drainage complexity.
• Anticipated drainage infrastructure requirements.
• Operations and maintenance considerations.
• Potential drainage-related risks and uncertainties.
• Potential utility and right-of-way constraints.
• Anticipated construction challenges associated
with drainage system implementation.

The results of the assessment will be documented and
used to identify key drainage considerations, advantages, disadvantages, and project-specific constraints associated with each alternative to support the overall alternatives evaluation process.

Task 2.6.7. Preliminary Hydrology Report
Prepare a Preliminary Hydrology Report documenting the
results of the project review, site reconnaissance, and preliminary drainage assessment. The report will be
developed using available published information, site
observations, and planning-level engineering analyses to support conceptual engineering, planning, and
comparison of the Overpass and Underpass alternatives.

The report is intended for feasibility evaluation and project development purposes and is not intended for final
design, permitting, or preparation of construction
documents.

NORWALK BOULEVARD/LOS NIETOS ROAD GRADE SEPARATION
City of Norwalk

8/20/2026
The Preliminary Hydrology Report will include the
following sections:
• Project Description
• Available Information Reviewed
• Site Reconnaissance Observations
• Existing Drainage
• Flood Hazards
• Proposed Drainage
• Pump Sizing
• Pump Discharge Concept
• Alternative: Overpass
• Deck Drain System
• Proposed Water Quality
• Pump to Discharge Location (BMP)
• Gravity to Discharge Location (BMP)
• Recommendations for Future Infiltration
Investigations

ASSUMPTIONS
• No field survey will be performed as part of this
task.
• The drainage evaluation will be based on
available published information, mapping, aerial
imagery, and information provided by others.
• No subsurface exploration, groundwater
investigation, infiltration testing, utility potholing, or laboratory testing is included.
• Hydrologic and hydraulic evaluations will be
performed at a conceptual planning level
intended to support alternative evaluation and
feasibility assessment.
• Preparation of final design calculations,
construction documents, permit applications, or
agency coordination is not included in this scope.
• Existing utility information, if available, will be
reviewed for general planning purposes only and
will not be independently verified.

DELIVERABLES
• Draft Preliminary Hydrology Report (PDF)
• Final Preliminary Hydrology Report (PDF)
Task 2.7. Traffic Study
Task 2.7.1. Data Collection and Existing
Conditions
HDR will initiate the study by conducting comprehensive field reviews and collecting multimodal traffic and rail data throughout the study area. Traffic counts will be scheduled during representative weekday periods to avoid holidays and abnormal traffic conditions. Our team will document existing roadway operations, rail crossing activity, freight movements, pedestrian and bicycle activity, transit activity, and existing geometric constraints.

Special attention will be placed on measuring rail crossing impacts, including gate-down times, train frequency, train duration, and resulting vehicle queues, which are critical parameters influencing alternative development and future grant competitiveness.

Task 2.7.2. Existing Operations Assessment
Using Synchro and industry-standard traffic analysis
methodologies, HDR will evaluate existing operational
conditions at study intersections and corridors. HDR will quantify delays related to rail operations and identify congestion hotspots, circulation challenges, freight
conflicts, and multimodal deficiencies.

The analysis will establish a defensible baseline against which future alternatives can be compared.

Task 2.7.3. Future Traffic Forecasting
Future traffic volumes will be developed using regional growth forecasts, local land use assumptions, planned
developments, and transportation improvement plans.

Forecasts will be prepared for a 20-year horizon consistent with project planning requirements.

Future No-Build conditions will establish the operational consequences of maintaining existing at-grade railroad
crossings, providing a benchmark for evaluating project benefits.

Task 2.7.4. Alternative Evaluation
Traffic operations will be evaluated for each grade
separation concept developed by the project team. This
evaluation will include both Underpass and Overpass
alternatives and will examine:
• Vehicle operations
• Freight mobility
• Emergency response access
• Pedestrian connectivity
• Bicycle connectivity
• Transit operations
• Queue storage requirements
• Network circulation effects

NORWALK BOULEVARD/LOS NIETOS ROAD GRADE SEPARATION
City of Norwalk

8/20/2026
Results will be integrated with engineering, right-of-way, utility, environmental, and cost considerations to support alternative screening and selection.

Task 2.7.5. Recommended Alternative
Development
Following selection of the preferred alternative, detailed traffic operations analyses will be performed to establish roadway and intersection geometric requirements. Traffic modeling outputs will be used to support preliminary
engineering design decisions, including lane
configurations, intersection spacing, storage lengths, truck turning requirements, and multimodal accommodations.

Task 2.7.6. Construction Detour Assessment
Recognizing the complexity of constructing railroad grade separations in a constrained urban environment, the HDR team will evaluate full roadway closure scenarios and
identify feasible detour routes. Traffic operations analyses will determine the effectiveness of proposed detours and identify temporary traffic control improvements necessary to maintain mobility and safety during construction.

Task 2.7.7. Documentation and Agency
Support
The final Traffic Study will be prepared in a format suitable for:
• NEPA technical support documents
• FRA grant documentation
• CPUC Section 190 applications
• BNSF coordination
• Preliminary engineering development
• Future state and federal funding applications
Task 2.8. Alternatives Analysis
Mark Thomas, HDR and BCA will evaluate all existing and previous work prepared by the City, BNSF and CAHSR
within the Project Limits to develop project build
alternatives for further analysis.

Task 2.8.1. Initial Concept Development
Mark Thomas and Team will develop a concept alternative analysis with up to four build alternatives, including the following underpass and overpass solutions:
• Underpass 1 (CAHSR Alternative)
• Underpass 2 (As included in FRA Grant)
• Overpass 1 (As included in FRA Grant)
• Overpass 2 (To be determined)
These concepts will support the workshops to be
conducted with the City, BNSF and CAHSR, or other
agents or personnel deemed necessary. Parameters of
each concept shall be documents, including but not
limited to roadway horizontal and vertical geometry, lane configuration, pedestrian and bicycle facilities, temporary railroad shoofly, construction staging scenarios with
maintenance of traffic or detours, utility impacts and
potential right of way impacts.

The team will also identify known environmental
constraints, resource sensitivities, and permitting
considerations that may influence alternatives
development and feasibility. We will help establish the project purpose and need, identify environmental
constraints and opportunities, evaluate environmental
considerations associated with each alternative identified.

Mark Thomas will prepare aesthetic concept designs for
bridge undercrossing and overcrossing improvements to
establish a consistent visual character throughout the
project corridor.

Mark Thomas will review available project information and develop one (1) typical aesthetic concept for bridge and walls for an underpass and overpass alternative (2
concepts total)
Concepts may include aesthetic treatments for bridge
barriers, abutment walls, fencing, retaining walls, materials, colors, textures and finishes. The concepts will be
developed to illustrate design intent and visual character only.

Task 2.8.2. Workshops
Mark Thomas will conduct up to two (2) workshops with
the City, BNSF and CAHSR staff to assist in the
development of alternatives, review the associated benefits and constraints, and report findings. The roadway and
track design criteria will be evaluated and agreed upon.

Following the two workshops, it is anticipated that a
preferred alternative will be selected.

Task 2.8.3. Concept Refinement
Based upon direction and parameters received at the
workshops, the selected concept geometrics, profile and shoofly (if applicable) will be refined to establish the project footprint.

NORWALK BOULEVARD/LOS NIETOS ROAD GRADE SEPARATION
City of Norwalk

8/20/2026
Task 2.8.4. Renderings
Mark Thomas shall prepare up to two (2) oblique view
renderings using the drone imagery for the selected
alternative as well as two (2) additional street level
renderings for Norwalk Boulevard and Los Nietos Road. It is assumed that no videos or animations are required.

Task 2.8.5. Alternatives Report
Mark Thomas will prepare an Alternatives Report which will document the four (4) build alternatives generated. Report shall include the following:
• Executive Summary
• Background
• Purpose and Need
• Design Criteria
• Existing Conditions
• Description of Alternatives
• Exhibits showing plan and profile views
• Shoofly layout (as needed)
• Structure general plan(s)
• Utility impacts
• Right of way impacts
• Rough order of magnitude cost
• Potential construction duration
Task 2.9. BNSF Concept Submittal
Mark Thomas will prepare a concept submittal package for the selected alternative as required under Section 3.10 of the UPRR/BNSF Guidelines for Railroad Grade Separation
Projects. Mark Thomas will include an initial concept
submittal and two (2) resubmittals to obtain BNSF
approval.

Task 2.10. FRA Documentation
Mark Thomas will prepare two required documents, a
Project Planning Package and a Basis of Design Report.

The Project Planning Package will be the culmination of the Alternative Analysis phase of work that will indicate consistency with the FRA Planning Lifecycle Stage and
show completion of all necessary activities.

The Basis of Design Report will document all of the design standards and guidelines in use for this project related to the roadway, structures and rail. In the event that nonstandard features become apparent during the initial design, Mark Thomas will prepare the necessary design
exceptions following the UPRR/BNSF and City’s guidelines.

TASK 2 DELIVERABLES
• Photo log
• Project Control in CSV and PDF formats
• Aerial Topographic Survey Base Map in AutoCAD,
PDF and SHP formats
• Aerial imagery: Color Digital Orthophotography
(JPG or TIFF format)
• Digital Terrain Model (DTM) in CAD format
• UAV/Drone imagery: Color digital photography
(JPG or TIFF) and/or UAV/Drone video (4K
uncompressed MP4 format)
• UAV imagery/video in RAW format, no
orthorectification
• Site Photos, Videos and Field Notes
• Points file and field notes of found
monumentation and ties
• Right-of-Way Basemap LandNet file in AutoCAD
(DWG) formats
• Initial utility request letters
• Master utility matrix with responses
• Utility mapping
• Draft and Final Preliminary Geotechnical Report
(PDF)
• Draft and Final Preliminary Hydrology Report
(PDF)
• Draft and Final Traffic Study (PDF)
• One (1) Draft and Final Concept Design Plan
Sheet
• Two (2) Draft and Final Inspiration Imagery Boards
− Typical Undercrossing Concept
− Typical Overcrossing Concept
• One (1) Draft and Final Concept Detail Sheet
illustrating representative for bridge barriers,
abutment walls, fencing and retaining walls
applicable to both undercrossing and
overcrossing conditions
• Workshop meetings (2), agendas, minutes and
exhibits
• Two (2) oblique view renderings using drone
imagery
• Two (2) street level renderings
• Draft and Final Alternatives Analysis Report (PDF)
• BNSF concept submittal
• FRA Project Planning Package
• FRA Basis of Design Report

NORWALK BOULEVARD/LOS NIETOS ROAD GRADE SEPARATION
City of Norwalk

8/20/2026
TASK 3. ENVIRONMENTAL

CLEARANCE
Upon selection of a preferred alternative, Mark Thomas
will commence the environmental clearance phase of
work. The CEQA/NEPA efforts will be based on this single build alternative.

Task 3.1. CEQA Compliance
The proposed project is anticipated to qualify for a
Statutory Exemption (SE) under California Public Resources Code Title 14, Chapter 3, Article 18, 15282(g). These
exemptions apply to railroad grade separation projects
which eliminate an existing grade crossing as set forth in Section 21080.13 of the California Public Resources Code.

Section 21080.13 further states that CEQA shall not apply to any railroad grade separation project which eliminates an existing grade crossing. Mark Thomas will draft a
Notice of Exemption (NOE), based on the project
description and supporting project information developed through the Alternatives Report, for filing with the State Clearinghouse and submittal to the Los Angeles County
Clerk’s office. This filing serves as the official record that the project is exempt from CEQA review and starts the 35- day statute of limitations for any legal challenge.

TASK 3.1 DELIVERABLES
• CEQA NOE (assume up to one (1) round of
comments)
• CEQA NOE upload to the State Clearinghouse
website and submittal to the Los Angeles County
Clerk Office
Task 3.2. NEPA Compliance
Under NEPA, all federally funded transportation projects must undergo an environmental review to determine their potential effects on the human and natural environment.

We assume the Federal Railroad Administration (FRA) will be the NEPA lead agency for the Project. For grade
separation projects, FRA has identified categories of
actions that normally qualify as Categorical Exclusions (CEs) under 23 CFR §771.116. For grade separation projects, the applicable CE category is identified in 23 CFR
§771.116(c)(17); which includes construction of grade
separation structures and other improvements intended to enhance rail and roadway safety at highway-rail crossings.

This would be confirmed through the technical analysis in the task below. After completion of technical analysis, Mark Thomas will prepare the FRA CE Worksheet
documenting the NEPA CE determination, based on the
project description and supporting project information
developed through the Alternatives Report.

In this role, FRA is responsible for overseeing and
conducting the federal environmental review process,
including compliance with applicable environmental laws and regulations, and executive orders. The California HighSpeed Rail Authority (CHSRA) and other participating agencies may support the environmental review process
and provide technical information, but it is our assumption that FRA will retain overall responsibility for NEPA
decision-making and approval authority for the Project.

We assume any CHSRA participation, if any, will be limited to stakeholder review, provision of available technical information, and coordination regarding consistency with the planned high-speed rail program. We assume no
independent CHSRA environmental review process,
concurrence requirements, approval milestones, comment
resolution process, technical studies, or document
revisions beyond those required by FRA.

If it is determined that the proposed project does not
meet the CE criteria or that extraordinary circumstances pursuant to 23 CFR § 771.116(b) exist or otherwise preclude the use of a CE, preparation of an Environmental
Assessment (EA) would be required. In such case,
preparation of an EA would be addressed in an amended
scope of work and fee.

TASK 3.2 DELIVERABLES
• NEPA CE (up to 2 rounds of consolidated
comments from FRA)
Task 3.3. Technical Studies
Working in close partnership with HDR, our team will
prepare the technical studies necessary to support the
CEQA SE and NEPA CE environmental review for the
Project. The following technical reports will provide the technical environmental foundation for both
environmental review processes and will evaluate existing conditions, analyze potential project impacts, and identify avoidance and minimization measures, as appropriate.

Draft technical reports will be prepared for agency review and refined based on comments received. Technical
studies will be prepared in a manner that supports both CEQA requirements and applicable federal compliance
processes, including Section 106 consultation under the

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National Historic Preservation Act (NHPA) for cultural
resources. Technical analyses and environmental
documentation will be developed in a manner that
supports a defensible environmental record while
maintaining consistency with the proposed project design, schedule, and regulatory framework.

Task 3.3.1. Air Quality
HDR will provide a regional level construction emissions analysis for the grade separation project and present
results in an Air Quality Technical Memorandum. It is
assumed that construction activity details including the construction schedule, area of disturbance, earthwork
quantities, and equipment and vehicle usage will be
provided by the client. Construction emissions will be
summarized in pounds per day or tons per year and
compared to the relevant significance thresholds set by the South Coast Air Quality Management District.

Mitigation measures or best management practices will be identified as required to reduce impacts to a level of less than significant for CEQA NEPA compliance. This scope of work does not include an operational emissions analysis or a conformity analysis.

TASK 3.3.1 ASSUMPTIONS
• The air quality study area for analysis,
encompassing haul routes and the optional
Health Risk Assessment (HRA), will be driven by
the limits of the traffic study and available
information.
• An operational HRA and construction HRA bid is
excluded.

Task 3.3.2. Biological Resources
HDR will review the U.S. Fish and Wildlife Service’s
Information for Planning and Consultation (IPAC),
California Department of Fish and Wildlife’s California Natural Diversity Database (CNDDB), and the California
Native Plant Society’s Database to identify previously
recorded biological resources in and within a 3-mile radius of the proposed Project’s Area of Potential Effect (APE), the results of which will be included in the Biological Resources Report/Aquatic Resources Delineation Report
(BRR/ARDR). This task will include a review of existing natural resource data within the APE. The background
data will also be used to assess the potential for federal or state waters to occur within the APE.

HDR will conduct a biological resources field survey of the APE. The survey will be carried out by HDR biologists.

Topographical features considered to be suitable for
biological resources (i.e., native ground surfaces,
drainages, etc.) will be thoroughly inspected. Land within the APE will be inventoried at this level, landowner access, or other reasons. The results of the field inventory,
including a summary of the areas that could not be survey due to unsafe conditions, will be documented in the
BRR/ARDR.

The field survey will be conducted by individuals who have the required training and authorization to conduct work in proximity to Class 1 rail right of ways. The purpose of the survey is to identify biological resources within the APE and evaluate identified resources present within the APE. If potentially sensitive resources are identified, HDR will identify appropriate avoidance, minimization, or mitigation measures for inclusion in the CEQA/NEPA documentation.

Background research will commence upon the execution
of the NRA contract with HDR. The field survey for the APE will be scheduled once background research is complete, and the conditions are conducive to conduct these
surveys. Surveys may not be conducted during inclement
weather such as high winds, rain, or other factors that would make species detection unreliable.

TASK 3.3.2 ASSUMPTIONS
• FRA will define the APE, which encompasses all
lands to be surveyed and will not change
following completion of the background research
and field survey.
• Design files/GIS files will be provided, sufficient to map the APE.
• No species-specific focused protocol surveys will
be required for this project.
• The proposed project will not adversely modify
Designated Critical Habitat.
• The City will secure rights-of-entry for all parcels
within the APE prior to fieldwork, if possible;
parcels without access will be documented as
unsurveyed.
• Survey will consist of pedestrian surveys only and
no focused protocol surveys will be conducted.

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Task 3.3.3. Cultural Resources
Task 3.3.3.1. Historic Properties Inventory
HDR will conduct a records search of previously recorded cultural resources in and within 0.25-mile of the proposed Project’s APE, the results of which will be included in the Historic Property Inventory Report (HPIR). This task will include a review of existing cultural resource data
(archaeological, ethnohistoric, and historic) and previously conducted surveys to inform the cultural context of the APE. Information shall be checked at the following sources:
• South Central Coastal Information Center of the
California Historical Resources Information System
(CHRIS).
• Historic registers (National Register of Historic
Places [NRHP] and California Register of Historical
Resources [CRHR]).
• California Native American Heritage Commission
(NAHC) Sacred Lands File (SLF) search and tribal
contact list.
• Local libraries and historical societies, as
appropriate
• Secondary sources, newspapers, historic
documents, maps, photographs
• Tax assessor data, as appropriate
The background data will be used to assess the
archaeological and built environment significance of
cultural resources within the APE.

Task 3.3.3.2. Field Survey of APE
HDR will conduct a cultural resources field survey of the APE in accordance with the Secretary of the Interior's (SOI) Standards and Guidelines for Identification (USOOI 1983).

The survey will be carried out using parallel pedestrian transects spaced no greater than 15-20 meters apart.

Topographical features considered to be sensitive for
cultural resources (i.e., native ground surfaces, drainages, etc.) will be thoroughly inspected. Land within the APE will be inventoried at this level, unless it is determined unsafe to do so by the study personnel, or is inaccessible due to vegetation, landowner access, or other reasons. The
results of the field inventory, including a summary of the areas that could not be surveyed due to unsafe conditions, will be documented in the HPIR.

The field survey will be conducted by individuals who meet the SOI Professional Qualification Standards for
Architectural History and Archaeology. The purpose of the survey is to identify cultural resources within the APE and evaluate identified resources for eligibility for inclusion in the NRHP and/or CRHR to the extent possible at this
inventory level of effort. If potentially eligible resources are identified, HDR will present management
recommendations in the HPIR.

Where feasible, the locations of previously recorded
cultural resources will be verified. Sites will be updated only if existing records or other documentation do not
meet current recording standards, or if the property's
condition (and/or integrity) has changed since it was last recorded. Newly discovered cultural resources, including isolated finds, will be documented following the
recordation procedures outlined in Instructions for
Recording Historical Resources (OHP 1995), and all
resource recordation will utilize state of California
Department of Parks and Recreation (CDPR) 523 A-L
forms.

A sketch map will be completed for each newly identified or updated resource, and resources will be photographed.

The locations of cultural resources documented during the survey will be recorded using Global Positioning System (GPS) receivers. These data will be downloaded and
plotted onto the appropriate United States Geological
Survey (USGS) topographic quadrangle. Additionally, the areas examined will be plotted onto the appropriate USGS topographic quadrangle or aerial map to document
survey coverage. Results of the survey will be incorporated into the HPIR.

Task 3.3.3.3. Site Record Development
For this task, HDR will complete CDPR 523 forms following the recordation procedures outlined in Instructions for Recording Historical Resources (OHP 1995) and using the data collected during the field survey. These efforts will include preparation of sketch and location maps for each resource record. In addition, limited archival research may be needed to provide additional background and context
for identified resources and to complete NRHP and CRHR
evaluations. Resources will be evaluated for both NRHP
and CRHR eligibility. NRHP-eligible resources are
automatically eligible for the CRHR, and concurrent
evaluation supports future CEQA documentation the City
may prepare.

Task 3.3.3.4. HPIR Development
The results of the survey will be presented in an HPIR
prepared to current professional standards consistent with

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the Archaeological Resource Management Report (ARMR)
Guidelines (OHP 1990). The report will provide the results of the activities described in Tasks 1-3 and incorporate the following sections: (1) introduction with purpose and
objectives, (2) cultural and environmental setting, (3) methods, (4) results, (5) conclusions and management
recommendations. The report will also include maps
depicting the following: the areas examined; inventory
coverage, including intensity of coverage; and locations of cultural resources identified within the APE.

Recommendations for the treatment of identified cultural resources, including avoidance or other mitigation (e.g., monitoring, site protection, etc.) will also be included.

TASK 3.3.3 ASSUMPTIONS
• FRA will define the APE, which encompasses all
lands to be surveyed and will not change
following completion of the background research
and field survey.
• The APE will encompass areas of direct and
indirect impacts for both the proposed Project
and Project alternative.
• The APE will be centered on existing at-grade
railroad crossing at Norwalk and Los Nietos.
• FRA will conduct tribal consultation independently
of HOR and will provide a summary of
consultation efforts to HOR for incorporation into
an HPIR.
• No more than three previously recorded cultural
resources are anticipated within the APE.
• The SCCIC and NAHC will return the results of the
standard records search and SLF search within
four weeks. Delays beyond HDR's control will
extend the schedule accordingly.
• The direct cost of the SCCIC records search will
not exceed $1,200.
• This scope includes surface survey only; no
geoarchaeological analysis or subsurface
investigation is included.
• The City will secure rights-of-entry for all parcels
within the APE prior to fieldwork; parcels without
access will be documented as not surveyed.
• Survey will consist of pedestrian survey only and
no extended Phase 1 testing.
• No archaeological sites or isolates will be
encountered. Documentation of archaeological
resources beyond isolates, or any resource
requiring subsurface investigation, is excluded.
• Up to fifteen built environment resources
(including up to three previously recorded
resources) will be documented within the APE.
• Up to 15 total new previously recorded built
environment resources will require
documentation or update.
• No additional technical reports beyond the HPIR
will be produced and delivered.
• This scope assumes up to two rounds of review. A
review round consists of one consolidated set of
comments and one revised deliverable.
• The information provided in the HPIR will be
confidential and should be protected from public
dissemination.

Task 3.3.4. Geology and Soils
HDR will perform data research and cataloguing the local geologic setting including topography, significant
landforms, soil types and thickness of soil or depth to bedrock, geologic hazards, soil/rock types, geologic
structures, groundwater conditions, and other relevant
properties, such as erosion potential and mineral
economic resources. Data sources will include the USDA, Caltrans California Seismic Hazards, CGS information
pertaining to the existing geology and soils data. The
geologic report generally contains the following major
sections:
• Summary
• Description of Project Alternatives
• Geology of Project Area
• Geologic and Seismic Impacts
• Mitigation of Impacts
• Coordination with other Agencies, Groups or
Consultants
• Conclusions and Recommendations
• Report Preparer’s Qualifications
Task 3.3.5. Hazardous Wastes and Materials
HDR will prepare a corridor-level Phase I Environmental Site Assessment (ESA) for the Project. The ESA will be
prepared in general conformance with the latest American Society for Testing and Materials (ASTM) Standard Practice 1527-21 for Phase I Environmental Site Assessments.

The objectives of the ESA review are to: (1) evaluate the potential for hazardous materials on the site based upon readily available and reasonably ascertainable uses of the property and surrounding properties, and (2) generally
characterize the expected nature of hazardous materials

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that may be present as a result of such uses, within the limits imposed by the scope of the ESA. The consultant will include a review of the commercial database, summaries, provided by Environmental Data Resources (EDR),
regarding public agency records for the proposed Project site and surrounding area. A review of available property data for the proposed Project site, if available, will be conducted.

The consultant will prepare a Hazardous Waste Impacts
Technical Memorandum (HWITM) to evaluate the potential
impacts that may result from the preferred alternative. The HWITM will draw upon the findings of the Corridor Phase I ESA Report. Recognized environmental conditions will be evaluated for their potential impacts to the proposed
project. Recommendations for project measures,
mitigation measures, or future site investigations will be provided, specific to each alternative.

TASK 3.3.5 ASSUMPTIONS
• One Phase I ESA will be prepared that covers a
study area for the preferred alternative
• The Phase I is not intended to provide specific
quantitative information as to the actual presence
of hazardous materials at the site but is to merely
identify the potential presence based on available
information and provide preliminary conclusions
relative to site conditions.
• This scope specifically excludes laboratory testing,
field sampling, environmental lien searches, chain
of title documents or preparation of a Phase II
Site Assessment.
• Site reconnaissance will be performed from
publicly accessible areas and rights-of-way. No
entry to private properties will be needed.
• Regulatory agencies may be contacted for
records, but interviews with property owners and
tenants are not included.

Task 3.3.6. Visual/Aesthetics
Preparation of a Visual Impact Assessment (VIA) is
included to evaluate potential visual effects of the
proposed grade separation project under NEPA. The VIA
will include a review of available project information, applicable environmental documentation, aerial imagery, mapping, and relevant planning documents. A site visit will be conducted to document existing visual conditions and identify key viewpoints, visual resources, and viewer
groups.

The assessment will characterize the existing visual
environment, evaluate anticipated changes to visual
character and quality resulting from project construction and operation, and assess the visibility of proposed project features from representative viewpoints. The analysis will identify potential visual impacts and, as appropriate,
recommend measures to avoid, minimize, or reduce
adverse visual effects.

The VIA will include preparation of up to two photo
simulations depicting representative project views
following implementation of the proposed improvements.

Findings will be documented in a draft VIA technical
memorandum for FRA review. Following receipt of
comments, the memorandum will be revised and finalized, including responses to comments and incorporation of
revisions resulting from up to two rounds of agency
review.

TASK 3.3.6 ASSUMPTIONS
• Assume a maximum of two (2) photo simulations.
• One site visit will be conducted to identify visual
existing conditions.
• We assume no visual preference surveys, visual
simulations beyond the two identified, public
outreach materials, or public meeting support is
required for this effort. If additional visual
coordination is required, a separate scope and fee
will be provided.
• We assume no nighttime lighting analysis beyond
a qualitative discussion of the proposed project
lighting, if applicable.

Task 3.3.7. Section 4(f)
Based on our understanding of the project, a Section 4(f) use is not anticipated. However, as a Section 4(f) protected resource (i.e., the existing Class 2 bicycle path along Los Nietos) occurs in close proximity to the project limits, we will evaluate the potential for temporary occupancy during project development. Given the proximity, we recommend
preparation of a Section 4(f) No Use Memorandum to
document the basis for finding that the project would not result in a Section 4(f) use.

Accordingly, our proposed scope assumes that
preparation of a Section 4(f) No Use Memorandum will be included to support project approvals and document the
absence of a Section 4(f) use. Should project development identify the potential for a Section 4(f) use, including a temporary occupancy requiring documentation pursuant

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to 23 CFR 774.13(d) or the preparation of additional
Section 4(f) analyses beyond a No Use Memorandum,
such efforts would be considered outside the current
scope and may require an amendment to scope, schedule,
and fee. We assume one round of agency review and
comment resolution for the Section 4(f) No-Use
Memorandum.

TASK 3.3.7 ASSUMPTIONS
• We assume the Project qualifies for a Section 4(f)
No-Use Determination and does not result in
permanent incorporation, temporary occupancy
constituting in a use, or constructive use of any
Section 4(f) resources.

Task 3.3.8. Noise and Vibration
Task 3.3.8.1. Noise and Vibration Sensitive
Receptor Identification
HDR will perform a screening level noise and vibration
assessment for the project. The screening assessment will identify noise and vibration-sensitive land uses within the study area. HDR will identify noise and vibration-sensitive land uses based on desktop review of aerial imagery,
available parcel data and web searches.

Task 3.3.8.2. Noise Analysis – Operations Phase
HDR will perform a general noise assessment if the
screening level analysis identifies noise-sensitive receivers in the project study area. HDR proposes to measure
existing noise levels at up to 3 locations. The duration of each measurement may vary between 10 minutes to 24-
hours based on land use type. The results of onsite noise measurements will be used to identify the noise impact
threshold or model validation. HDR assumes the client will obtain written right of entry at two primary and two
alternate measurement locations.

A summary of the noise analysis methodology and results of onsite measurement activities will be included in the Noise and Vibration Technical Report. This scope and fee assumes that detailed noise analysis is not required.

Task 3.3.8.3. Vibration Analysis – Operations
Phase
HDR’s will perform a general vibration assessment if the screening level analysis identifies noise-sensitive receivers in the project study area. A summary of the vibration
analysis methodology and results will be included in the Noise and Vibration Technical Report. This scope and fee assumes that detailed vibration analysis and onsite
vibration measurement is not required.

Task 3.3.8.4. Construction Noise and Vibration
Assessment
HDR will perform a general construction noise and
vibration assessment and document the results of those
analyses in the Noise and Vibration Technical Report.

TASK 3.3.8 ASSUMPTIONS
• A screening level noise and vibration assessment
will be performed for the operational phase of the
project
• A general assessment level noise and vibration
study will be performed for areas that screen in
for having noise and / or vibration sensitive land
uses (FHWA / FRA models).
• Noise and vibration mitigation measures will be
evaluated preliminarily, planning level.
• Design efforts for noise and vibration mitigation
are excluded.
• A detailed noise and vibration assessment is not
included in this level of effort.
• Onsite noise validation measurements are
included in this level of effort, if required.
• The deliverable for this task will be a technical
report that combines the results of the noise and
vibration analyses.
• No additional technical reports beyond the
combine Noise and Vibration Technical Report
will be required.

TASK 3.3 DELIVERABLES
• Draft and Final documents (PDF) for:
− Air Quality Memorandum
− Biological Resources and Aquatic Resources
Delineation Report
− Historic Property Inventory Report
− Geological Conditions Memorandum
− Phase I ESA
− Visual Impact Assessment
− Section 4(f) No Use Memorandum
− Noise & Vibration Assessment
• Summary of SCCIC record search results
(provided in HPIR)
• Copy of the NAHC SLF and Tribal contact
information response letter (attached to the HPIR)
• Draft/Final CDPR 523 site forms

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TASK 4. PRELIMINARY
ENGINEERING (35%)
With BNSF approval of the Concept Submittal, Mark
Thomas shall commence preliminary engineering to refine the selected alternative.

Task 4.1. Roadway Plans
Mark Thomas will prepare the following preliminary
engineering plans to a 35% design level:
• Title Sheet & General/Construction Notes (3
sheets)
• Typical Sections (3 sheets)
• Plan Sheets (12 sheets), 1”=20’
• Profile Sheets (12 sheets), 1” = 20’H, 1”=4’V
• Site Improvement Plans (5 sheets), 1” = 20’
• Drainage Plans (3 sheets), 1” = 20’
• Utility Plans (12 sheets), 1” = 20’
• Construction Staging Plans (20 sheets), 1” = 40’
Task 4.2. Traffic Plans
Mark Thomas will prepare the following preliminary
engineering plans to a 35% design level:
• Signing & Striping Plans (6 sheets), 1” = 40’,
double stacked
• Traffic Signal Plans (2 sheets), 1” = 20’
• Detour Plans (2 sheets)
Task 4.3. Structures Plans
Mark Thomas and BCA will prepare an Advance Planning
Study (APS) for the bridge(s) and retaining wall layouts, taller than 4’ in design height, including the recommended wall type. The APS shall consider alternative structure types for retaining walls, including pros and cons,
constructability, maintenance and aesthetics. The APS is assumed to roughly follow Caltrans requirements, but
strict adherence to Caltrans standards and Caltrans review of the APS is not anticipated. Bridge design will adhere to the appropriate requirements of BNSF, AREMA, CPUC and
Caltrans (vehicular bridges only).

Mark Thomas and BCA will prepare the following as part
of preliminary engineering:
• Advance Planning Study
• Bridge General Plan(s)
• Retaining Walls, layouts and elevation
Task 4.4. Track Plans
It is assumed that the preferred alternative is an overpass and therefore no track plans will be required at 35%.

Task 4.5. Right of Way Impact Map
Mark Thomas will prepare a right of way impact map that includes potential acquisitions, full and partial, temporary construction easements and utility easements.

Task 4.6. Project Cost Estimate
Mark Thomas will prepare a preliminary cost estimate for the proposed improvements, including construction, right of way and programming costs for future phases of work.

Task 4.7. FRA Final Performance
Report
Mark Thomas will prepare the project closeout
documentation in the FRA Final Performance Report. This will include a project abstract, project narrative including description of objectives, major milestones,
accomplishments related to statement of work. This will also include relevance and impact the project bridge to the region and key stakeholders. Budget summary of
financial reporting activity over the life of the award will be provided, including any variances.

TASK 4 ASSUMPTIONS
• One 35% submittal will be made, and responses
will be provided to any comments received. A
subsequent 35% re-submittal is not included.

TASK 4 DELIVERABLES
• Preliminary Engineering Set, including:
− Roadway Plans
− Traffic Plans
− Structures Plans
− Right of Way Impact Map
− Project Cost Estimate
• FRA Final Performance Report

EXHIBIT D

FEDERAL CONTRACT PROVISIONS
This Agreement is funded in whole or in part through the United States Environmental Agency (“EPA”) Community Grant Program pursuant to Assistance Agreement No. GC97T44501-0, awarded under the Consolidated Appropriations Act of 2023 (the “EPA Assistance Agreement”). CONSULTANT acknowledges that this Agreement is subject to applicable federal statutes, regulations, executive orders, grant conditions, and EPA requirements, including but not limited to 2 C.F.R. Part 200, 2 C.F.R. Part 1500, 40 C.F.R.

Part 33, and the EPA Grant Agreement and Special Terms and Conditions. The provisions of this Exhibit D supplement the terms of the Agreement and shall apply to the extent required by applicable federal law and the EPA Assistance Agreement.

To the extent required by applicable federal law or the EPA Grant Agreement CONSULTANT shall comply with the following provisions.

D.1 Incorporation of Federal Requirements: This Agreement is subject to federal grant requirements because it is funded in whole or in part with federal financial assistance.

CONSULTANT shall comply with all applicable federal laws, regulations, executive orders, and grant award conditions applicable to federally funded contracts, including but not limited to the requirements set forth in this Article VII. In the event of any conflict between the provisions of this Article and any other provision of this Agreement, the federal requirements set forth in this Article shall govern and control.

D.2. Remedies: The remedies set forth in Article V of this Agreement satisfy the requirements of 2 C.F.R. Part 200, Appendix II(A) and are incorporated herein by reference. City reserves all administrative, contractual, and legal remedies available under this Agreement, applicable law, and the EPA Assistance Agreement.

D.3 Termination for Cause and Convenience: Pursuant to 2 C.F.R. Part 200, Appendix(B), the termination provisions contained in Article V (Termination) of this Agreement are incorporated into this Exhibit by reference and shall satisfy the federal requirement for termination for cause and for convenience. In the event of a conflict between Article V and applicable federal law, the requirements of applicable federal law shall control.

D.4 Equal Opportunity and Non-Discrimination (41 CFR Parts 60-1 through 60-741):

During the performance of this Agreement, CONSULTANT agrees as follows:
(A) CONSULTANT will not discriminate against any employee or applicant for employment because of race, color, religion, ancestry, sex, marital status, mental or physical disability, age, familial status, sexual orientation, gender identity or national origin. CONSULTANT will take affirmative action to ensure that applicants are employed, without regard to race, color, religion, ancestry, sex, marital status, mental or physical disability, age, familial status, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. CONSULTANT agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the municipality setting forth the provisions of this nondiscrimination clause.
(B) CONSULTANT will cause the foregoing provisions to be inserted in all subcontracts for work covered by this Agreement so that such provision will be binding upon each subcontractor, provided that the foregoing provision shall not apply to contracts or subcontracts for standard commercial supplies or raw materials.
(C) CONSULTANT will, in all solicitations or advertisements for employees placed by or on behalf of the CONSULTANT, state that all qualified applicants will receive consideration for employment without regard to their race, color, religion, ancestry, sex, marital status, mental or physical disability, age, familial status, sexual orientation, gender identity, or national origin. (D) CONSULTANT will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work. CONSULTANT will assist and cooperate actively with the CITY and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations and relevant orders of the Secretary of Labor, that it will furnish the Secretary of Labor such information as they may require for the supervision of such compliance and that it will otherwise assist the Secretary in the discharge of the Secretary's primary responsibility for securing compliance.
(E) CONSULTANT will refrain from entering into any contract or contract modification subject to Executive Order 11246, as amended, with a contractor debarred from, or who has not demonstrated eligibility for government contracts and federally assisted construction contracts pursuant to said Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the Secretary of Housing and Urban Development or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order.

D.5 DAVIS-BACON ACT AND RELATED ACTS (40 U.S.C. §§ 3141–3148; 29 CFR Part 5): To the extent applicable to the Services, CONSULTANT shall comply with the Davis-Bacon Act and Related Acts, which require payment of prevailing wage rates to all laborers and mechanics employed by CONSULTANT or its subcontractors performing construction, alteration, or repair work in excess of $2,000 that is financed in whole or in part by federal assistance. CONSULTANT shall pay all mechanics and laborers employed or working upon the site of the work not less than the prevailing wage rates as determined by the U.S. Secretary of Labor. CONSULTANT shall post the applicable prevailing wage determination at the work site in a prominent and accessible place. CONSULTANT shall submit weekly certified payroll records to CITY in accordance with the requirements of 29 CFR Part 3. By accepting this agreement, CONSULTANT acknowledges and agrees to the terms provided in the DBRA Requirements for Contractors and Subcontractors Under EPA Grants.

D.6 CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. §§ 3701–3708; 29 CFR Part 5): To the extent applicable to the Services, CONSULTANT shall comply with the Contract Work Hours and Safety Standards Act. Where applicable and the Agreement involves the employment of mechanics or laborers, CONSULTANT shall not require or permit any laborer or mechanic to work in excess of forty (40) hours in any workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. In the event of any violation of this provision, CONSULTANT shall be liable for any unpaid wages and shall additionally be liable to the United States for liquidated damages as set forth in 40 U.S.C. § 3702(b).

D.7 CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT (42 U.S.C. § 7401 et seq.; 33 U.S.C. § 1251 et seq.; 2 CFR Part 200, Appendix II(G)): For contracts exceeding $150,000, CONSULTANT agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401 et seq.) and the Federal Water Pollution Control Act, as amended (33 U.S.C. § 1251 et seq.). CONSULTANT shall report any violation of the foregoing to the federal awarding agency and the Regional Office of the Environmental Protection Agency. CONSULTANT shall include this requirement in every subcontract exceeding $150,000.

D.8 SUSPENSION AND DEBARMENT (2 CFR Part 180; 2 CFR Part 3000):

CONSULTANT certifies that it and its principals, as defined at 2 CFR § 180.995, are not suspended, debarred, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency. CONSULTANT shall not award any subcontract to any person or entity that is suspended, debarred, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions. CONSULTANT shall verify the eligibility of any subcontractor by checking the System for Award Management (SAM) at www.sam.gov prior to execution of any subcontract. CONSULTANT shall immediately notify CITY if CONSULTANT or any of its subcontractors become suspended or debarred during the term of this Agreement.

D.9 BYRD ANTI-LOBBYING AMENDMENT (31 U.S.C. § 1352; 2 CFR Part 200, Appendix II(J)): CONSULTANT certifies, to the best of its knowledge and belief, that:
(A) No federal appropriated funds have been paid or will be paid, by or on behalf of CONSULTANT, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, or the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. (B) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any of the foregoing, CONSULTANT shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. (C) CONSULTANT shall include this certification in all subcontracts exceeding $100,000 and require that subcontractors submit the required certifications to CONSULTANT.

D.10 PROCUREMENT OF RECOVERED MATERIALS (2 CFR § 200.323): To the extent applicable to the Services, CONSULTANT shall comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, 42 U.S.C §6962. Consultant shall procure only items designated in the guidelines of the Environmental Protection Agency (EPA), 40 CFR, part 247 that contain the highest practicable percentage of recovered materials, consistent with maintaining a satisfactory level of competition and the requirements of the Project, whenever such requirements are applicable to the procurement of materials or supplies under this Agreement.

CONSULTANT shall also, to the greatest extent practicable and consistent with law, purchase, acquire, or use products and services that can be reused, refurbished, recycled, contain recycled or biobased content, or are energy- or water-efficient, as encouraged by 2 C.F.R. § 200.323.

D.11 PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE EQUIPMENT (2 CFR § 200.216): CONSULTANT shall not obligate or expend federal award funds to procure or obtain, extend or renew a contract to procure or obtain, or enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, as defined in Section 889 of the National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) and 2 CFR § 200.216. This prohibition applies to equipment produced by Huawei Technologies Company, ZTE Corporation, Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company, as well as their affiliates, subsidiaries, or entities controlled by or operating under such entities.

D.12 DOMESTIC PREFERENCE (2 CFR § 200.322): To the greatest extent practicable under this Agreement, CONSULTANT shall provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States, as defined at 2 CFR § 200.322. This includes, but is not limited to, iron, aluminum, steel, cement, and other manufactured products. CONSULTANT shall include this requirement in all subcontracts for work performed under this Agreement.

D.13 AMERICAN IRON AND STEEL (AIS): To the extent applicable under this Agreement, CONSULTANT shall comply with all applicable American Iron and Steel requirements, including the requirement that all iron and steel products used for the construction, alteration, maintenance or repair of a public water system or treatment work are produced in the United States.

D.14 Build America, Buy America (BABA): To the extent applicable under this Agreement, CONSULTANT shall comply with the Build America Act, 2 CFR Part 283, all applicable EPA guidance, and the supplemental conditions of the EPA Assistance Agreement. Unless a waiver has been approved by the EPA, CONSULTANT shall use only iron, steel, manufactured products, and construction materials that satisfy applicable domestic content requirements. CONSULTANT shall provide documentation reasonably requested by CITY to demonstrate compliance and shall incorporate this requirement into all applicable subcontracts.

D.15 UNIFORM ADMINISTRATIVE REQUIREMENTS (2 CFR Part 200):

CONSULTANT shall comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards set forth at 2 CFR Part 200 (“Uniform Guidance”), as amended. CONSULTANT acknowledges that the federal awarding agency or a designated representative, the Comptroller General of the United States, or any of their duly authorized representatives, shall have access to any books, documents, papers, and records of CONSULTANT which are directly pertinent to this Agreement for the purpose of making audits, examinations, excerpts, and transcriptions.

CONSULTANT shall maintain all required records for a minimum of three (3) years after final payment is made under this Agreement, or longer if required by the applicable federal grant award or federal regulations.

D.16 FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) (Pub. L. 109-282): CONSULTANT acknowledges that this Agreement may be subject to the reporting requirements of the Federal Funding Accountability and Transparency Act (FFATA) and agrees to provide CITY with any information necessary for CITY to comply with its reporting obligations under FFATA, including but not limited to: CONSULTANT’s Data Universal Numbering System (DUNS) number or Unique Entity Identifier (UEI); the names and total compensation of CONSULTANT’s five highest compensated executives if CONSULTANT received eighty percent (80%) or more of its annual gross revenues from federal awards in the prior fiscal year and received $25,000,000 or more in federal awards in the prior fiscal year; and such other information as required by FFATA and its implementing regulations.

D.17 RIGHTS IN DATA AND COPYRIGHTS (2 CFR Part 200, Appendix II(F)): The federal awarding agency reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, or otherwise use, and to authorize others to use, for federal government purposes: (i) the copyright in any work developed under this Agreement; and (ii) any rights of copyright to which CONSULTANT purchases ownership using federal award funds. CONSULTANT shall include this provision in any subcontract or sub-award issued under this Agreement.

D.18 TRAFFICKING IN PERSONS (22 U.S.C. § 7104(g); 2 CFR Part 175):

CONSULTANT and its employees shall not engage in severe forms of trafficking in persons during the period of performance of this Agreement; procure commercial sex acts during the period of performance of this Agreement; or use forced labor in the performance of this Agreement. Any violation of this prohibition may result in the unilateral termination of this Agreement by CITY without penalty to CITY.

D.19 ADDITIONAL FEDERAL GRANT REQUIREMENTS: CONSULTANT shall comply with any and all additional requirements imposed by the terms and conditions of the federal grant award funding this Agreement, as set forth in any grant agreement, notice of award, or special conditions issued by the federal awarding agency. CITY shall provide CONSULTANT with copies of all applicable federal grant award conditions upon request.

In the event any federal requirement conflicts with a provision of this Agreement, CONSULTANT shall notify CITY immediately and the Parties shall work in good faith to resolve such conflict in a manner consistent with applicable federal law.

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, Director of Public Works
SUBJECT:

FIRE STATION CONSTRUCTION PROGRAM – AWARD OF PROFESSIONAL SERVICES

AGREEMENT TO COAR DESIGN GROUP FOR ARCHITECTURAL SERVICES (PUBLIC WORKS)
DATE: Tuesday, September 15, 2026, 6:00 PM
RECOMMENDATION:

It is recommended that City Council:

1. Approve the Professional Engineering Services Agreement with COAR Design Group for a not-to-exceed fee of $281,00 to prepare a Fire-Rescue Department Needs Assessment, Fire Station Building Analysis and Concept Designs for Fire Station Nos. 2 and 3; and

2. Authorize the City Manager to execute the Agreement with COAR Design Group; and

3. Take such additional, related, action that may be desirable.

FISCAL IMPACT
Funding for the Fire Station Architectural Engineering services agreement is included in the approved Public Works Department budget and within the various funding sources that support capital improvement projects. No additional appropriation is required as a result of the recommended actions, as services provided by COAR Design Group will be funded through existing, approved project budgets.

BACKGROUND
On March 23, 2026, Public Works advertised a Request for Proposals (RFP) for architectural engineering and design services for the evaluation, renovation, relocation, and/or complete replacement of up to four fire stations within the City. The scope of services includes evaluating the condition of the existing facilities, identifying future operational requirements, and incorporating firefighter health and safety best practices into the design of the new fire stations.

On April 20, 2026, a total of thirteen (13) valid proposals were received. A five-member evaluation team consisting of Public Works and Fire–Rescue staff reviewed each proposal based on specific criteria, including the firm’s prior project experience, the qualifications of the project manager and project team, and the firm’s understanding of the work to be completed.

ANALYSIS
Following the evaluation of the proposals, Public Works staff and the Fire-Rescue Construction Steering Committee invited the three highest-ranked firms to participate in an in-person interview. Based on the results of the interviews, the Committee determined that COAR Design Group possesses the experience, technical expertise, and available resources to successfully complete the project. Therefore, staff recommends that the City enter into an agreement with COAR Design Group.

ENVIRONMENTAL
The recommended action is not a project under the California Environmental Quality Act (CEQA) as it involves administrative and contractual activities that will not result in a direct or reasonably foreseeable physical change to the environment. Environmental review of the renovation or replacement of any facilities will be conducted, as appropriate, prior to the commencement of any future construction activities.

DISCUSSION
The City of Santa Fe Springs Fire-Rescue Department operates out of four fire stations located throughout the City.

These facilities were constructed between 58 and 66 years ago and have reached or exceeded their useful service life. As fire stations age, building systems and infrastructure become increasingly difficult and costly to maintain, while the operational requirements of modern fire-rescue services continue to evolve. The age and condition of the existing facilities warrant a comprehensive assessment to determine the improvements necessary to support the Department’s current and future operational needs.

The existing facilities were designed to accommodate the fire apparatus, staffing levels, technology, and operational practices that existed several decades ago. Since that time, fire apparatus have increased in size and weight, emergency response operations have become more complex, and expectations regarding firefighter health, safety, and wellness have significantly evolved. The existing apparatus bays are limited in size and may not adequately accommodate newer, larger emergency vehicles and equipment. The living quarters and support spaces are also outdated and, in some instances, undersized for current staffing and operational requirements. The new station designs will also provide the opportunity to implement flexible, private, and all-gender layouts.

The physical constraints of the existing sites are another significant consideration. Two of the City's fire stations are located on relatively small parcels of less than 0.38 acres, which may limit the City's ability to expand the facilities, accommodate larger apparatus, provide adequate circulation and parking, or incorporate additional operational and firefighter wellness spaces.

The proposed concept designs will further assist the City in evaluating potential renovation, expansion, relocation, or replacement options and their associated costs. This approach will enable the City to establish priorities for future capital improvements and ensure that investments in Fire-Rescue facilities are aligned with the Department's long-term operational needs, the safety of firefighters, and the public.

SUMMARY/NEXT STEPS
Upon the approval of the recommended actions by the City Council, the City Manager will execute the agreement with COAR Design Group.

Attachments
Attachment No. 1 - 01a PSA_COAR (FS Design Nos 2 & 3).pdf Contract No. [2026-07]
1 2026

PROFESSIONAL SERVICES AGREEMENT
(Parties: COAR Design Group and City of Santa Fe Springs) THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this 15th day of SEPTEMBER 2026 (hereinafter, the “Effective Date”) by and between the CITY OF SANTA FE SPRINGS, a municipal corporation (hereinafter, “CITY”) and COAR Design Group. (hereinafter, “CONSULTANT”). For the purposes of this Agreement, CITY and CONSULTANT may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONSULTANT interchangeably, as appropriate.

RECITALS
WHEREAS, CITY requires the design and construction of a new Fire-Rescue Department Needs Assessment, Fire Station Building Analysis and Concept Design for Fire Stations Nos 2 and 3; and
WHEREAS, CITY staff has determined that CONSULTANT possesses the experience, skills and training necessary to competently provide such services to CITY; and
WHEREAS, this Agreement was approved by the Santa Fe Springs City Council at its Regular Meeting of September 15th, 2026.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:

I.

ENGAGEMENT TERMS

1.1 TERM: This Agreement shall have a term commencing from the Effective Date through January 31, 2027 (hereinafter, the “Term”). Nothing in this Section shall operate to prohibit or otherwise restrict the CITY’s ability to terminate this Agreement at any time for convenience or for cause as provided under Article V (Termination), below.

1.2 SCOPE OF SERVICES:

Subject to the terms and conditions of this Agreement, CONSULTANT agrees to provide the services and tasks described in that certain proposal of CONSULTANT entitled “Santa Fe Springs Fire Station 1-4 Proposal” dated July 19, 2026 (hereinafter, the “CONSULTANT Proposal”) which is attached and incorporated hereto as Exhibit “A”. CONSULTANT further agrees to furnish to CITY all labor, materials, tools, supplies, equipment, services, tasks, and incidental and customary work necessary to competently perform and timely complete the services and tasks set forth in the Scope of Services. For the purposes of this

ATTACHMENT A
Contract No. [2026-07]
2 Agreement the aforementioned services and tasks set forth in the Scope of Services shall hereinafter be referred to generally by the capitalized term “Services.”

1.3 PROSECUTION OF SERVICES:

A. CONSULTANT shall perform the Services contemplated under this Agreement. Nothing in this Agreement shall be construed to grant CONSULTANT the exclusive right to perform any of the types of services or tasks contemplated under this Agreement nor shall anything in this Agreement be construed to entitle CONSULTANT to the receipt of any sums under this Agreement, except to the extent described in the Section

1.2 Scope of Services.

B. CONSULTANT shall not perform any of the Services contemplated under this Agreement without a written Work Order request from the City Representative, containing the information set forth in Section 1.3(A), above;
C. CONSULTANT shall perform all assigned Services continuously and with due diligence so as to complete all assigned Services by the completion date indicated in each Work Order. CONSULTANT shall cooperate with CITY and in no manner interfere with the work of CITY, its employees or other consultants, contractors, or agents;
D. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner; E. CONSULTANT shall at all times enforce strict discipline and good order among CONSULTANT’s employees; and
F. CONSULTANT, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

1.4 COMPENSATION: CONSULTANT shall perform the Services in accordance with the “COAR Design Group – Hourly Rate Schedule” which is attached and incorporated hereto as Exhibit “B” (hereinafter, the “COMPENSATION RATE”).

The foregoing notwithstanding, CONSULTANT’s total compensation for the performance of all Services contemplated under this Agreement, may not exceed the aggregate sum of Two-Hundred Eighty-One Thousand Eight-Hundred ($281,800) (hereinafter, the “Not-to-Exceed Sum”) during the Term of this Agreement, unless such added expenditure is first approved by the City. In the event CONSULTANT’s charges are projected to exceed the Aggregate Not-toExceed Sum prior to the expiration of this Agreement, CITY may suspend CONSULTANT’s performance pending CITY approval of any anticipated expenditures in excess of the Aggregate Not-to-Exceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.

Contract No. [2026-07]
3 1.5 PAYMENT OF COMPENSATION: Following the conclusion of each calendar month, CONSULTANT will submit to CITY an itemized invoice indicating the services performed and tasks completed during the recently concluded calendar month, including services and tasks performed and any reimbursable out-ofpocket expenses incurred. If the amount of CONSULTANT’s monthly compensation is a function of hours worked by CONSULTANT’s personnel, the invoice should indicate the number of hours worked in the recently concluded calendar month, the person(s) responsible for performing the Services, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed.

Within thirty (30) calendar days of receipt of each invoice, CITY will notify CONSULTANT in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts included on the invoice. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONSULTANT.

1.6 ACCOUNTING RECORDS: CONSULTANT will maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement. CITY will have the right to access and examine such records, without charge, during normal business hours. CITY will further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

1.7 ABANDONMENT BY CONSULTANT: In the event CONSULTANT ceases to perform the Services agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Services, CONSULTANT will deliver to CITY immediately and without delay, all materials, records, and other work product prepared or obtained by CONSULTANT in the performance of this Agreement. Furthermore, CONSULTANT will only be compensated for the reasonable value of the Services performed up to the time of cessation or abandonment, less a deduction for any damages, costs, or additional expenses which CITY may incur as a result of CONSULTANT’s cessation or abandonment.

II.

PERFORMANCE OF AGREEMENT

2.1 CITY’S REPRESENTATIVE: The CITY hereby designates Martin Moreno (hereinafter, the “City Representative”) to act as its representative for the performance of this Agreement. The City Representative or the City Representative’s designee will act on behalf of the CITY for all purposes under this Agreement. CONSULTANT will not accept directions or orders from any person other than the City Representative or the City Representative’s designee.

2.2 CONSULTANT REPRESENTATIVE: CONSULTANT hereby designates Jeff Katz to act as its representative for the performance of this Agreement (hereinafter, “Consultant Representative”). Consultant Representative will have full authority to Contract No. [2026-07]
4 represent and act on behalf of the CONSULTANT for all purposes under this Agreement. Consultant Representative or the Consultant Representative’s designee will supervise and direct the performance of the Services, using his/her best skill and attention, and will be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all Services under this Agreement. Notice to the Consultant Representative will constitute notice to CONSULTANT.

2.3 COORDINATION OF SERVICE; CONFORMANCE WITH REQUIREMENTS:

CONSULTANT agrees to work closely with CITY staff in the performance of the Services and this Agreement and will be available to CITY staff and the CITY Representative at all reasonable times. All work prepared by CONSULTANT will be subject to inspection and approval by City Representative or his or her designees.

2.4 STANDARD OF CARE; PERFORMANCE OF EMPLOYEES: CONSULTANT represents, acknowledges, and agrees to the following:

A. CONSULTANT will perform all Services skillfully, consistent with and adhering to its professional standard of care, that is, the degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality; B. CONSULTANT shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the CITY to perform the Services within the time limits established, and as provided herein. It is understood and agreed that said tools, equipment, apparatus, facilities, labor, and material shall be furnished and said Services performed and completed as required by the Agreement, and subject to the approval of the CITY’s authorized representative.

C. CONSULTANT will perform all Services in a manner reasonably satisfactory to the CITY;
D. CONSULTANT will comply with all applicable federal, state, and local laws and regulations, including the conflict-of-interest provisions of Government Code §1090 and the Political Reform Act (Government Code §§81000 et seq.) CONSULTANT shall be liable for all violations of such laws and regulations in connection with CONSULTANT’s performance of the Services. If CONSULTANT performs any work knowing it to be contrary to such laws, rules and regulations, CONSULTANT shall be solely responsible for all costs arising therefrom;
E. CONSULTANT understands the nature and scope of the Services to be performed under this Agreement as well as any and all schedules of performance;
F. All of CONSULTANT’s employees and agents possess sufficient skill, knowledge, training, and experience to perform those services and tasks Contract No. [2026-07]
5 assigned to them by CONSULTANT; and
G. All of CONSULTANT’s employees and agents (including, but not limited to, subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications, and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications, and approvals will be maintained throughout the term of this Agreement and made available to CITY for copying and inspection.

The Parties acknowledge and agree that CONSULTANT will perform, at CONSULTANT’s own cost and expense and without any reimbursement from CITY, any services necessary to correct any errors or omissions caused by CONSULTANT’s failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONSULTANT’s employees, agents, contractors, subcontractors and subconsultants. Such effort by CONSULTANT to correct any errors or omissions will be commenced immediately upon their discovery by either Party and, notwithstanding Section 5.2(B), will be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing and in her sole and absolute discretion. The Parties acknowledge and agree that CITY’s acceptance of any work performed by CONSULTANT or on CONSULTANT’s behalf will not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand, and agree that CITY has relied upon the foregoing representations of CONSULTANT, including but not limited to the representation that CONSULTANT possesses the skills, training, knowledge, and experience necessary to perform the Services under the standard of care as articulated under section 2.4(A).

2.5 ASSIGNMENT: The skills, training, knowledge, and experience of CONSULTANT are material to CITY’s willingness to enter into this Agreement. Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONSULTANT or on behalf of CONSULTANT in the performance of this Agreement. In recognition of this interest, CONSULTANT agrees that it will not assign or transfer, either directly or indirectly or by operation of law, this Agreement, or the performance of any of CONSULTANT’s duties or obligations under this Agreement, without the prior written consent of the CITY. In the absence of CITY’s prior written consent, any attempted assignment or transfer will be ineffective, null and void and will constitute a material breach of this Agreement.

2.6 SUBSTITUTION OF KEY PERSONNEL: CONSULTANT has represented to CITY that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, CONSULTANT may substitute other personnel of at least equal competence upon written approval of CITY. In the event that CITY and CONSULTANT cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the CITY, or who are determined Contract No. [2026-07]
6 by the CITY to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the CONSULTANT at the request of the CITY.

2.7 CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT
CONTRACTOR: The Services will be performed by CONSULTANT or under CONSULTANT’s strict supervision. CONSULTANT will determine the means, methods, and details of performing the Services subject to the requirements of this Agreement. CITY retains CONSULTANT on an independent contractor basis and not as an employee. CONSULTANT reserves the right to perform similar or different services for other principals during the term of this Agreement, provided such work does not unduly interfere with CONSULTANT’s competent and timely performance of the Services contemplated under this Agreement and provided the performance of such services does not result in the unauthorized disclosure of CITY’s confidential or proprietary information. Any additional personnel performing the Services under this Agreement on behalf of CONSULTANT are not employees of CITY and will at all times be under CONSULTANT’s exclusive direction and control. CONSULTANT will pay all wages, salaries and other amounts due such personnel and will assume responsibility for all benefits, payroll taxes, Social Security and Medicare payments and the like. CONSULTANT will be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers’ compensation insurance and the like. Notwithstanding any other CITY, state, or federal policy, rule, regulation, law, or ordinance to the contrary, CONSULTANT and any of its employees, agents, and subcontractors performing the Services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by CITY, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of CITY and entitlement to any contribution to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

2.8 REMOVAL OF EMPLOYEES OR AGENTS: If any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants is determined by the City Representative to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONSULTANT, a threat to persons or property, or if any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Services in a manner acceptable to the CITY, such officer, employee, agent, contractor, subcontractor or subconsultant will be promptly removed by CONSULTANT and will not be reassigned to perform any of the Services.

2.9 COMPLIANCE WITH LAWS: CONSULTANT will keep itself informed of and in compliance with all applicable federal, state, or local laws to the extent such laws control or otherwise govern the performance of the Services. CONSULTANT’s compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the U.S.

Contract No. [2026-07]
7 Department of Housing and Urbanization.

2.10 NON-DISCRIMINATION: CONSULTANT represents that it is an equal opportunity employer, and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

2.11 INDEPENDENT CONTRACTOR STATUS: The Parties acknowledge, understand, and agree that CONSULTANT and all persons retained or employed by CONSULTANT are, and will at all times remain, wholly independent contractors and are not officials, officers, employees, departments, or subdivisions of CITY.

CONSULTANT will be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants.

CONSULTANT and all persons retained or employed by CONSULTANT will have no authority, express or implied, to bind CITY in any manner, nor to incur any obligation, debt, or liability of any kind on behalf of, or against, CITY, whether by contract or otherwise, unless such authority is expressly conferred to CONSULTANT under this Agreement or is otherwise expressly conferred by CITY in writing.

III.

INSURANCE

3.1 DUTY TO PROCURE AND MAINTAIN INSURANCE: Before performing any Services contemplated under this Agreement, CONSULTANT will procure and maintain policies of insurance that meet the requirements and specifications set forth under this Article. CONSULTANT will procure and maintain the following insurance coverage, at its own expense:

A. Commercial General Liability Insurance: CONSULTANT will procure and maintain Commercial General Liability Insurance (“CGL Coverage”) as broad as Insurance Services Office Commercial General Liability coverage (occurrence Form CG 0001) or its equivalent. Such CGL Coverage will have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the general aggregate for bodily injury, personal injury, property damage, operations, products and completed operations, and contractual liability.

B. Automobile Liability Insurance: For any owned, non-owned, or hired vehicles used in connection with the performance of this Agreement, CONSULTANT will procure and maintain Automobile Liability Insurance as broad as Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). Such Automobile Liability Insurance will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per accident for bodily injury and property damage.

Contract No. [2026-07]
8 C. Workers’ Compensation Insurance/ Employer’s Liability Insurance: A policy of workers’ compensation insurance in such amount as will fully comply with the laws of the State of California and which will indemnify, insure and provide legal defense for both CONSULTANT and CITY against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by CONSULTANT in the course of carrying out the Services contemplated in this Agreement.

D. Errors & Omissions Insurance: For the full term of this Agreement and for a period of three (3) years thereafter, CONSULTANT will procure and maintain Errors and Omissions Liability Insurance appropriate to CONSULTANT’s profession. Such coverage will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per claim.

3.2 ADDITIONAL INSURED REQUIREMENTS: The CGL Coverage and the Automobile Liability Insurance will contain an endorsement naming the CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers as additional insureds.

3.3 REQUIRED CARRIER RATING: All varieties of insurance required under this Agreement will be procured from insurers admitted in the State of California and authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Article, all required insurance will be procured from insurers who, according to the latest edition of the Best’s Insurance Guide, have an A.M. Best’s rating of no less than A:VII. CITY may also accept policies procured by insurance carriers with a Standard & Poor’s rating of no less than BBB according to the latest published edition the Standard & Poor’s rating guide. As to Workers’ Compensation Insurance/ Employer’s Liability Insurance, the CITY Representative is authorized to authorize lower ratings than those set forth in this Section.

3.4 PRIMACY OF CONSULTANT’S INSURANCE: All policies of insurance provided by CONSULTANT will be primary to any coverage available to CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers. Any insurance or self-insurance maintained by CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers will be in excess of CONSULTANT’s insurance and will not contribute with it.

3.5 WAIVER OF SUBROGATION: All insurance coverage provided pursuant to this Agreement will not prohibit CONSULTANT or CONSULTANT’s officers, employees, agents, subcontractors or subconsultants from waiving the right of subrogation prior to a loss. CONSULTANT hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents, and volunteers.

3.6 VERIFICATION OF COVERAGE: CONSULTANT acknowledges, understands, and agrees, that CITY’s ability to verify the procurement and maintenance of the Contract No. [2026-07]
9 insurance required under this Article is a material consideration of this Agreement.

Accordingly, CONSULTANT warrants, represents, and agrees that it will furnish CITY with certificates of insurance and endorsements evidencing the coverage required under this Article on ACORD-25 or forms satisfactory to CITY in its sole and absolute discretion. The certificates of insurance and endorsements for each insurance policy will be signed by a person authorized by that insurer to bind coverage on its behalf and will be on forms provided by the CITY if requested. Before performing any Services, CONSULTANT shall provide CITY with all certificates of insurance and endorsements referenced herein. Upon CITY’s written request, CONSULTANT will also provide CITY with copies of all required insurance policies and endorsements.

3.7 FAILURE TO MAINTAIN COVERAGE: In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, CITY may cancel this Agreement effective upon notice.

3.8 SPECIAL RISKS OR CIRCUMSTANCES: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Any amendment to the insurance requirements of this Article shall be memorialized and approved in the form of a written amendment to this Agreement, signed by the Parties. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void or invalid.

IV.

INDEMNIFICATION

4.1 CITY’s elected and appointed officials, officers, employees, agents, and volunteers (hereinafter, the “City Indemnitees”) should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the City Indemnitees with the fullest protection possible under the law.

CONSULTANT acknowledges that CITY would not enter into this Agreement in the absence of CONSULTANT’s commitment to indemnify, defend and protect CITY as set forth herein Notwithstanding the foregoing, to the extent CONSULTANT’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the CITY, its officials, officers, employees, agents, or volunteers.

Contract No. [2026-07]
10 4.2 To the fullest extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs, and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the CITY.

4.3 CITY shall have the right to offset against the amount of any compensation due to CONSULTANT under this Agreement, any amount due to CITY from CONSULTANT as a result of CONSULTANT’s failure to either pay CITY promptly for any costs associated with CONSULTANT’s obligations to indemnify the CITY Indemnitees under this Article or related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.

4.4 The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers’ compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers.

4.5 CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

4.6 CITY does not and shall not waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

4.7 WORK OF CONSULTANT’S DESIGN PROFESSIONALS SERVICES: The duty to indemnify, defend and hold harmless as set forth under this subsection shall apply to the negligence, recklessness or willful misconduct of any individual who qualifies as a “design professional” within the meaning of subsection (c)(2) of Contract No. [2026-07]
11 Section 2782.8 of the California Civil Code in so far as such negligence, recklessness or willful misconduct occurs in the performance, work or activities that must be performed by a “design professional.” Subject to the limitation of the preceding sentence, to the fullest extent permitted by law, CONSULTANT shall immediately defend and indemnify and hold harmless the CITY Indemnities, defined above, from and against any and all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation) of every nature arising out of the negligence, recklessness, or willful misconduct of CONSULTANT or any of CONSULTANT’s officers, employees, servants, agents, contractors, subcontractors or authorized volunteers or any other person or entity involved by, for, or with or on behalf of CONSULTANT in the performance of design professional services under this Agreement. The Parties understand and agree that the duty of CONSULTANT to indemnify, defend and hold harmless pursuant to this subsection includes the duty to defend as set forth in Section 2778 of the California Civil Code. CONTRACTOR’s obligation to indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party. If it is finally adjudicated that liability is caused by the comparative active negligence or willful misconduct of an indemnified party, then CONSULTANT’s indemnification obligation shall be reduced in proportion to the established comparative liability.

WORK OF ALL OTHER PERSONS/NON-DESIGN PROFESSIONALS: Except as otherwise provided under Section 4.2 of this Article, above, to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT’s negligent performance under this Agreement, including but not limited to the negligent acts, errors or omissions of CONSULTANT or CONSULTANT’s officers, employees, agents, servants, contractors, subcontractors or subconsultants or the failure of the same to comply with any of the duties, obligations or standards of care set forth herein. The duty to indemnify, defend and hold harmless under this subsection shall not encompass a duty to indemnity, defend or hold harmless for liability, loss, suit, damage, expense, or cost caused by the negligence or willful misconduct of any or all of the CITY Indemnitees. The duty to indemnify, defend and hold harmless as set forth under this subsection is intended to encompass liabilities, losses, damages, expense, and costs not otherwise subject to subsection 4.2, above.

CITY shall have the right to offset against the amount of any compensation due CONSULTANT under this Agreement any amount due CITY from CONSULTANT as a result of CONSULTANT’s failure to pay CITY promptly any indemnification arising under this Article and related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement, or (ii) comply with applicable workers’ compensation laws.

The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers’ compensation act or similar act. CONSULTANT expressly waives Contract No. [2026-07]
12 its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents and authorized volunteers.

CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents and authorized volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

CITY does not, and shall not, waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

The duties to indemnify, defend and hold harmless as set forth under this Section, shall survive the early termination or normal expiration of this Agreement and shall be in addition to any other rights or remedies which the CITY may have at law or in equity.

V.

TERMINATION

5.1 TERMINATION WITHOUT CAUSE: CITY may immediately terminate this Agreement at any time for convenience and without cause by giving prior written notice of CITY’s intent to terminate this Agreement which notice shall specify the effective date of such termination. Upon such termination for convenience, CONSULTANT will be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination.

CONSULTANT may not terminate this Agreement except for cause as provided under Section 5.2, below. If this Agreement is terminated as provided herein, CITY may require CONSULTANT to provide all finished or unfinished Documents and Data, as defined in section 6.1 below, and other information of any kind prepared by CONSULTANT in connection with the performance of the Services.

CONSULTANT will be required to provide such Documents and Data within fifteen (15) calendar days of CITY’s written request. No actual or asserted breach of this Agreement on the part of CITY pursuant to Section 5.2, below, will operate to prohibit or otherwise restrict CITY’s ability to terminate this Agreement for convenience as provided under this Section.

Contract No. [2026-07]
13 5.2 EVENTS OF DEFAULT; BREACH OF AGREEMENT:

A. In the event either Party fails to perform any duty, obligation, service, or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service, or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) will occur. For all Events of Default, the Party alleging an Event of Default will give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which will specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default will be cured, which will not be less than the applicable cure period set forth under Sections 5.2B and 5.2C below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default will constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.

B. CONSULTANT will cure the following Events of Defaults within the following time periods:
i. Within ten (10) business days of CITY’s issuance of a Default Notice for any failure of CONSULTANT to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation, or work product which CONSULTANT is obligated to provide to CITY or CITY’s employees or agents under this Agreement.

Prior to the expiration of the 10-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 10-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.i. that exceeds seven (7) calendar days from the end of the initial 10-day cure period; or ii. Within fourteen (14) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14-day cure period.

In addition to any other failure on the part of CONSULTANT to perform any duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or Contract No. [2026-07]
14 task), an Event of Default on the part of CONSULTANT will include, but will not be limited to the following: (i) CONSULTANT’s refusal or failure to perform any of the services or tasks called for under the Scope of Services; (ii) CONSULTANT’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONSULTANT’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONSULTANT, whether voluntary of involuntary; and/or (v) CITY’s discovery that a statement representation or warranty by CONSULTANT relating to this Agreement is false, misleading or erroneous in any material respect.

C. CITY will cure any Event of Default asserted by CONSULTANT within fortyfive (45) calendar days of CONSULTANT’s issuance of a Default Notice unless the Event of Default cannot reasonably be cured within the 45-day cure period. Prior to the expiration of the 45-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45-day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONSULTANT as provided under Section 1.5, above, will be cured by CITY within five (5) calendar days from the date of CONSULTANT’s Default Notice to CITY.

D. CITY, in its sole and absolute discretion, may also immediately suspend CONSULTANT’s performance under this Agreement pending
CONSULTANT’s cure of any Event of Default by giving CONSULTANT written notice of CITY’s intent to suspend CONSULTANT’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONSULTANT will be compensated only for those services and tasks which have been rendered by CONSULTANT to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY will operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.

E. No waiver of any Event of Default or breach under this Agreement will constitute a waiver of any other or subsequent Event of Default or breach.

No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

F. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder will be in addition to and not a limitation of any duties, obligations, rights, and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, Contract No. [2026-07]
15 in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONSULTANT, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONSULTANT, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONSULTANT’s breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.

CONSULTANT will be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.

G. In the event CITY is in breach of this Agreement, CONSULTANT’s sole remedy will be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONSULTANT under this Agreement for completed services and tasks.

5.3 SCOPE OF WAIVER: No waiver of any default or breach under this Agreement will constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty, or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

5.4 SURVIVING ARTICLES, SECTIONS AND PROVISIONS: The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto will not operate to terminate any Article, Section or provision contained herein which provides that it will survive the termination or normal expiration of this Agreement.

VI.

MISCELLANEOUS PROVISIONS

6.1 DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY: All Documents and Data will be and remain the property of CITY without restriction or limitation upon their use or dissemination by CITY. For purposes of this Agreement, the term “Documents and Data” means and includes all reports, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of CONSULTANT in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically Contract No. [2026-07]
16 and/or electronically. This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data. CONSULTANT will require all subcontractors and subconsultants working on behalf of CONSULTANT in the performance of this Agreement to agree in writing that CITY will be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by CONSULTANT in the performance of this Agreement.

6.2 CONFIDENTIALITY: All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and will not be disclosed by CONSULTANT without prior written consent by CITY. CITY will grant such consent of disclosure as legally required. Upon request, all CITY data will be returned to CITY upon the termination or expiration of this Agreement. CONSULTANT will not use CITY’s name or insignia, photographs, or any publicity pertaining to the Services in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.

6.3 FALSE CLAIMS ACT: CONSULTANT warrants and represents that neither CONSULTANT nor any person who is an officer of, in a managing position with, or has an ownership interest in CONSULTANT has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., §§3801 et seq. and the California False Claims Act, Government Code §§12650 et seq.

6.4 NOTICES: All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:

CITY: CONSULTANT:

CITY OF SANTA FE SPRINGS

PUBLIC WORKS ENGINEERING
11710 E TELEGRAPH ROAD
ATTN: JAMES ENRIQUEZ,

DIRECTOR OF PUBLIC WORKS
PHONE: (562) 868-0511

COAR DESIGN GROUP
9640 GRANITE RIDGE DRIVE
SUITE 130
SAN DIEGO, CA 92123
ATTN: JEFF KATZ
PHONE: (619) 698-9177
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, forty-eight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.

6.5 COOPERATION; FURTHER ACTS: The Parties will fully cooperate with one another and will take any additional acts or sign any additional documents as are reasonably necessary, appropriate, or convenient to achieve the purposes of this Agreement.

Contract No. [2026-07]
17 6.6 SUBCONTRACTING: CONSULTANT will not subcontract any of the Services contemplated under this Agreement, except as expressly stated herein, without the prior written approval of CITY. Subcontracts (including without limitation subcontracts with subconsultants), if any, will contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.

6.7 CITY’S RIGHT TO EMPLOY OTHER CONSULTANTS: CITY reserves the right to employ other independent contractors in connection with the various projects worked upon by CONSULTANT.

6.8 CONFLICTS OF INTEREST:

A. CONSULTANT warrants, represents, and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants and represents that it has not paid, nor has it agreed to pay, any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of CITY, during the term of his or her service with CITY, will have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

B. CONSULTANT may serve other clients, but none whose activities within the corporate limits of CITY or whose business, regardless of location, would place CONSULTANT in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code §81000 et seq.

C. CONSULTANT shall not employ any official or employee of the CITY during the Term of this Agreement or any extension term. No officer or employee of CITY shall have any financial interest in this Agreement that would violate Government Code §§1090 et seq. CONSULTANT warrants and represents that no owner, principal, partner, officer, or employee of CONSULTANT is or has been an official, officer, employee, agent, or appointee of the CITY within the twelve-month period of time immediately preceding the Effective Date. If an owner, principal, partner, officer, employee, agent, or appointee of CONSULTANT was an official, officer, employee, agent, or appointee of the CITY within the twelve-month period immediately preceding the Effective Date, CONSULTANT warrants that any such individuals did not participate in any manner in the forming of this Agreement. CONTRACTOR understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONSULTANT will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and CONSULTANT will be required to reimburse the CITY for any sums paid to CONSULTANT. CONSULTANT understands Contract No. [2026-07]
18 that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code §1090.

6.9 TIME IS OF THE ESSENCE: Time is of the essence for each and every provision of this Agreement.

6.10 GOVERNING LAW AND VENUE: This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, will be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, will be in the Central District of California located in the City of Los Angeles, California.

6.11 ATTORNEYS’ FEES: If either Party commences an action against the other Party, legal, administrative, or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation will be entitled to have and recover from the losing Party reasonable attorneys’ fees and all other costs of such action.

6.12 SUCCESSORS AND ASSIGNS: This Agreement will be binding on the successors and assigns of the Parties.

6.13 NO THIRD-PARTY BENEFIT: There are no intended third-party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.

6.14 CONSTRUCTION OF AGREEMENT: This Agreement will not be construed in favor of, or against, either Party but will be construed as if the Parties prepared this Agreement together through a process of negotiation and with the advice of their respective attorneys.

6.15 SEVERABILITY: If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions will continue in full force and effect.

6.16 AMENDMENT; MODIFICATION: No amendment, modification or supplement of this Agreement will be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void and invalid.

6.17 CAPTIONS: The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

6.18 INCONSISTENCIES OR CONFLICTS: In the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement will control.

Contract No. [2026-07]
19 6.19 ENTIRE AGREEMENT: This Agreement, including all attached exhibits, constitutes the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, which may have been entered into between CITY and CONSULTANT prior to the execution of this Agreement. Any statements, representations, or other agreements, whether oral or written, made by either Party that is not embodied herein will not be valid or binding on the Parties. No amendment, modification or supplement to this Agreement will be valid and binding unless in writing and duly executed by the Parties pursuant to Section

6.16, above.

6.20 FORCE MAJEURE: The completion deadline for any Services assigned to CONSULTANT may be extended in the event of any delays due to unforeseeable causes beyond the control of CONSULTANT and without the fault or negligence of CONSULTANT, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY.

CONSULTANT shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The CITY Representative shall ascertain the facts and the extent of delay and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the CITY Representative such delay is justified. The City Representative’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONSULTANT be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONSULTANT’s sole remedy being extension of the Agreement pursuant to this Section.

6.21 COUNTERPARTS: This Agreement will be executed in three (3) original counterparts each of which will be of equal force and effect. No handwritten or typewritten amendment, modification, or supplement to any one counterpart will be valid or binding unless made to all three counterparts in conformity with Section

6.16, above. One fully executed original counterpart will be delivered to CONSULTANT and the remaining two original counterparts will be retained by CITY.
(SIGNATURES ON NEXT PAGE)
Contract No. [2026-07]
20 IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF SANTA FE SPRINGS: COAR DESIGN GROUP
By: René Bobadilla, City Manager By: Jeff Katz
Date: Title Principal
Date:

ATTEST:

Maribel Garcia, City Clerk
Date:

APPROVED AS TO FORM:

By:

Rick Olivarez, City Attorney,
Date:

EXHIBIT A
Santa Fe Springs Fire Station 1-4 Proposal
July 19, 2026
9640 Granite Ridge Drive, Suite 130, San Diego, CA 92123 | www.coargroup.com | 619.698.9177 Martin Moreno, PE
Assistant Director of Public Works / City Engineer
Santa Fe Springs Department Of Public Works
9255 Pioneer Blvd.

Santa Fe Springs, CA 90670
RE: Santa Fe Springs Fire Station 1-4 Proposal
Martin,
Thank you for the opportunity to provide this proposal for the Fire Stations 1-4 project. We are excited at the opportunity to work with the City and Fire Department to develop a solution for each station that will help serve the Santa Fe Springs community and Fire Department for years to come.

This revised proposal is based on the preliminary scope of work necessary to determine the best path forward for each station for the City and is based on the RFP information and subsequent conversations we have had. The current focus of the assessment phase will be on Stations 2 and 3. The programming information developed initially will be useful for planning for all stations, but it is understood that Station 2 and 3 will be the primary focus of our initial efforts in this Phase. For clarification purposes references in the proposal to work on stations 1 and 4 have been removed.

This assessment is intended to determine what upgrades or replacements are recommended for the station sites to comply with current code, as well as best practices to support the health and welfare of fire personnel assigned to the stations. The general goal of this assessment is to identify the cost of all recommended upgrades to provide a rebuilt fully functioning fire station that will have a useful life of 50+ years.

The general overview for the two stations is as follows:

Fire Station 2: This station is undersized and a full replacement will be recommended. The goal will be to determine if the program can be accommodated on the full extent of the existing site. No assessment of existing building systems will be provided as they will all be replaced, but an analysis of available utility infrastructure will be included. This scope will include an assessment of of to three sites for location of temp facilities while construction of the new station is ongoing.

Fire Station 3: This station will be fully replaced on a new, as yet to be determined site. The scope of services will include working with City staff and other consultants provided by the City to assess up to 3 sites to determine which one(s) are appropriate to accommodate the fire station needs and the potential site development costs associated with each.

Please note that this proposal is based on the Scope of Services we believe is necessary to successfully complete this phase of the Project. Our proposal includes Architectural analysis as well as Civil, Structural, Mechanical, Plumbing, and Electrical Engineering consultants. The following sections include a more detailed explanation of the scope being provided. If there are scope items that are not included, or that are not necessary, we are pleased to adjust the scope to meet your needs.

Santa Fe Springs Fire Station 1-4 Proposal
July 19, 2026

9640 Granite Ridge Drive, Suite 130, San Diego, CA 92123 | www.coargroup.com | 619.698.9177 We are proposing to offer the following Scope of Services.

TASK 1: PROJECT MANAGEMEENT AND MEETINGS

1. Develop Project Management Plan.

2. Develop overall project schedule for the current phase of the work.

3. Attend design meetings, prepare agenda, and maintain minutes and decision log throughout duration of the project.

4. Provide monthly update to client in conjunction with monthly invoices.

TASK 2: ASSESSMENT, FEASIBILITY AND CONCEPT DESIGN PHASE A. Stakeholder Input

1. Research and interviews with Fire District staff to assess and understand the operational and public service needs of each of the Fire Stations.

2. Work with Fire District Staff to develop preliminary space needs analysis and establish square foot requirements for each station (2/3).

3. Meet with City Building and Planning Department to review all requirements including design review, environmental documentation and approval process.

B. Site and Building Analysis for each station

1. Review available as-built documents, Asset Management Reports, preliminary design or programming documents, and any previous studies or reports for the sites.

2. Evaluate current and future needs based on meeting essential standards for public safety facilities and best practices for new Public Safety design criteria.

3. Determine conformance to NFPA, ADA and other codes as they apply.

4. Evaluate site suitability for parking, traffic flow, lighting, egress/ingress and needed and desirable site improvements.

5. Identify Temp Facility needs for Station 2 and develop concept level plans for up to 3 alternate sites for Station 2.

C. Development of Preliminary Design Concepts & Cost Estimates

1. Develop a conceptual design alternative and schematic plan views for each station. For Station 3 this will include analysis for each of 3 sites (selected by other City consultant) to assist with determination of best site for City acquisition. The plans for Station 3 will not be developed to concept level floor plans until one site is selected, but for this phase of work will include site plan analysis based on the program developed for the Station.

2. Provide Architectural, Civil, Structural, Mechanical, Plumbing, and Electrical Basis of Design documentation for selected concept for each site. Station 2 will be more developed concept, while Station 3 will be high level overview until one site is selected.

3. Develop preliminary Cost Estimates based upon building systems for the proposed design at each site. The estimates prepared at this phase will be generally square foot cost estimates for the various building components, and will include a design development contingency (to allow for potential increases as the design is refined further in the later stages of the project) Santa Fe Springs Fire Station 1-4 Proposal
July 19, 2026

9640 Granite Ridge Drive, Suite 130, San Diego, CA 92123 | www.coargroup.com | 619.698.9177 D. Feasibility Study Results/ Presentation to City Management Team

1. Prepare a technical memorandum to contain all the above information and analyses including an executive summary and selection process of the preferred alternative for Station 3, including a a schedule and ROM cost for construction.

2. Meet with Project Team and City Staff, as required, to discuss scope, budget, and general direction and intent.

3. Assist in preparation and presentation of staff reports recommendation to City Council, if desired.

TASK 3: (NOT INCLUDED IN CURRENT PROPOSAL)

1. Schematic Design, Design Development, Construction Documents, Permitting, Bid Support, Construction Administration.

ASSUMPTIONS & ADDITIONAL SERVICES
The following items are not included in the proposed Scope of Services and may be provided as Additional Services only after written authorization is received. Unless a subsequent fixed fee proposal is provided, the work will be done on an hourly basis.

Additional Services not included in our basic scope of work include:

1. Any work on Fire Station 1 and 4.

2. Task 3 including Schematic Design, Design Development, Construction Documents, Bidding or Construction Administration services

3. Exterior design or renderings for the stations.

4. Landscape Design services

5. Geotechnical Investigation or Reports.

6. ASCE41 Benchmark Building Structural review/assessment and/or full Tier 1/Tier 2 ASCE41 Benchmark Building review.

7. Phase 1 Environmental Services for Soils, Asbestos, and/or Lead Survey electrical PCB’s, and mercury and remediation.

8. As-built measurements to create accurate as-built drawings.

9. Topographic Survey of the sites for exterior civil and landscape issues including storm drainage, potential modifications to traffic patterns and review of all hardscape components.

10. Traffic engineering studies or traffic signal system design.

11. Photo-voltaic (PV) design and engineering.

12. Discretionary Permit, Use Permit, and/or Planning Package(s).

13. Work beyond the indicated Project area, including ADA upgrades or other code required modifications.

14. Offsite drainage improvements and infrastructure upgrades.

15. Preparation of Boundary Surveys, ALTA Surveys, Title Reports, Deeds, Plats or Easement documents, construction staking, or other documents in conjunction with the project site or Right-of-Way.

Santa Fe Springs Fire Station 1-4 Proposal
July 19, 2026

9640 Granite Ridge Drive, Suite 130, San Diego, CA 92123 | www.coargroup.com | 619.698.9177

16. Revisions to Design Documents resulting from Owner requested changes to documents previously approved by the Owner, or due to code or zoning changes made subsequent to Owner approval.

17. Services required because of significant changes in the project (not due to the design team's acts or omissions) including, but not limited to, budget, size, quality, complexity, schedule, or the method for bidding and contracting for construction.

18. Providing "Special Inspection" services required by law or the Contract Documents.

19. Preparation of documentation to process the project through the US Green Building Council as a LEED project

20. Commissioning services.

21. Fire protection system design.

22. Design for undergrounding of existing overhead utilities.

23. Assessment of additional potential sites beyond those identified in the proposal.

24. Attendance of any public hearings and/or additional meetings other than noted.

25. Plan check and permit fees (if paid by the consultant) will be a reimbursable expense, charged at

1.1 times the Consultant's cost.

26. All delivery, printing, and reproduction costs will be a reimbursable expense, charged at 1.1 times the Consultant's cost.

We propose to provide the stated basic services for a fixed fee as noted below. Invoices will be submitted monthly for the work completed during the month, on any phase in accordance with District Guidelines.

The proposed breakdown for the Basic Services charges will be as follows.

Task 1: Project Management/Meetings $ 22,500.00
Task 2: Assessment, Feasibility And Concept Design Phase $ 256,800.00 Reimbursable Expenses $ 2,500.00
TOTAL BASE SCOPE $281,800.00
The breakdown by Station is:

Fire Station 2 $ 136,100.00
Fire Station 3 $ 145,700.00
TOTAL $281,800.00
We appreciate the opportunity to present this proposal and are excited at the prospect of working with you on this project. We are available to meet at any time to review and discuss the proposed Scope of Services and fee proposal if desired. If you have any questions regarding this scope of work, please do not hesitate to contact me at (619) 504-0984.

Respectfully,
Jeff Katz
Principal
Santa Fe Springs Fire Station 1-4 Proposal
July 19, 2026

9640 Granite Ridge Drive, Suite 130, San Diego, CA 92123 | www.coargroup.com | 619.698.9177 EXHIBIT "B"

CLARIFICATION OF RESPONSIBILITIES
The following articles are restated from AIA Document B141, Owner/Architect Agreement:

2.6.6 The Architect shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, since these are solely the Contractor's responsibility under the Contract for Construction. The Architect shall not be responsible for the Contractor's schedules or failure to carry out the Work in accordance with the Contract Documents. The Architect shall not have control over or charge of acts or omissions of the Contractor, Subcontractors, or their agents or employees, or of any other persons performing portions of the Work.

5.1.1 The Construction Cost shall be the total cost or estimated cost to the Owner of all elements of the Project designed or specified by the Architect.

5.1.2 The Construction Cost shall include the cost at current market rates of labor and materials furnished by the Owner and equipment designed, specified, selected or specially provided for by the Architect, plus a reasonable allowance for the Contractor's overhead and profit. In addition, a reasonable allowance for contingencies shall be included for market conditions at the time of bidding and for changes in the Work during construction.

5.1.3 Construction Cost does not include the compensation of the Architect and Architect's consultants, the costs of the land, rights-of-way, financing or other costs which are the responsibility of the Owner.

5.2.1 Evaluations of the Owner's Project budget, preliminary estimates of Construction Cost and detailed estimates of Construction Cost, if any, prepared by the Architect, represent the Architect's best judgment as a design professional familiar with the construction industry. It is recognized, however, that neither the Architect nor the Owner has control over the cost of labor, materials or equipment, over the Contractor's methods of determining bid prices, or over competitive bidding, market or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner's Project budget or from any estimate of Construction Cost or evaluation prepared or agreed to by the Architect.

5.2.3 If the Bidding or Negotiation Phase has not commenced within 90 days after the Architect submits the Construction Documents to the Owner, any Project budget or fixed limit of Construction Cost shall be adjusted to reflect changes in the general level of prices in the construction industry between the date of submission of the Construction Documents to the Owner and the date on which proposals are sought.

5.2.4 If a fixed limit of Construction Cost (adjusted as provided in Subparagraph 5.2.3) is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall:

Santa Fe Springs Fire Station 1-4 Proposal
July 19, 2026

9640 Granite Ridge Drive, Suite 130, San Diego, CA 92123 | www.coargroup.com | 619.698.9177 .1 give written approval of an increase in such fixed limit; .2 authorize re-bidding or renegotiating of the Project within a reasonable time; .3 if the Project is abandoned, terminate in accordance with Paragraph 8.3; or .4 cooperate in revising the Project scope and quality as required to reduce the Construction Cost.

5.2.5 If the Owner chooses to proceed under Clause 5.2.4.4, the Architect, without additional charge shall modify the Contract Documents as necessary to comply with the fixed limit, if established as a condition of this Agreement. The modification of Contract Documents shall be the limit of the Architect's responsibility arising out of the establishment of a fixed limit. The Architect shall be entitled to compensation in accordance with this Agreement for all services performed whether or not the Construction Phase is commenced.

6.1 The Drawings, Specifications and other documents prepared by the Architect for this Project are instruments of the Architect's service for use solely with respect to this Project. The Architect's Drawings, Specifications or other documents shall not be used by the Owner or others on other projects, for additions to this Project or for completion of this Project by others, unless the Architect is adjudged to be in default under this Agreement, except by agreement in writing and with appropriate compensation to the Architect.

9.8 Unless otherwise provided in this Agreement, the Architect and Architect's consultants shall have no responsibility for the discovery, presence, handling, removal or disposal of or exposure of persons to hazardous materials in any form at the Project site, including but not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB) or other toxic substances.

9.9 The Architect shall have the right to include representation of the design of the Project, including photographs of the exterior and interior, among the Architect's promotional and professional materials. The Architect's materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for the Architect on the construction sign and in the promotional materials for the Project.

EXHIBIT B
COAR Design Group – Hourly Rate
Santa Fe Springs Fire Station 1-4 Proposal
July 19, 2026

9640 Granite Ridge Drive, Suite 130, San Diego, CA 92123 | www.coargroup.com | 619.698.9177

EXHIBIT A

HOURLY RATE SCHEDULE
The following rates apply to work performed on an hourly basis:

COAR DESIGN GROUP - Prime Architect
Principal Architect ................................................................................................ $275.00/hr.

Senior Project Manager ....................................................................................... $230.00/hr.

Project Architect/Manager ................................................................................... $210.00/hr.

Design Manager ......................................................................................................$225.00/hr QC Manager ........................................................................................................... $195.00/hr.

Job Captain ............................................................................................................. $170.00/hr.

Specification Writer ............................................................................................... $195.00/hr.

Construction Administrator .................................................................................. $190.00/hr.

Drafter ..................................................................................................................... $145.00/hr.

Administrative ......................................................................................................... $ 95.00/hr.

MCPARLANE ENGINEERING – Mechanical/Plumbing Engineer
Principal ................................................................................................................. $268.00/hr.

Project Manager .................................................................................................... $225.00/hr.

Engineer .................................................................................................................. $170.00/hr.

Drafter ..................................................................................................................... $135.00/hr.

ELEN ENGINEERING - Electrical Engineer
Principal ................................................................................................................. $240.00/hr.

Project Engineer ..................................................................................................... $175.00/hr.

Drafter ..................................................................................................................... $125.00/hr.

Administrative ........................................................................................................ $105.00/hr.

ZFA Structural Engineer
Principal .................................................................................................................. $255.00/hr.

Engineer .................................................................................................................. $160.00/hr.

Senior Drafter ......................................................................................................... $155.00/hr.

Designer .................................................................................................................. $145.00/hr.

DELANE Civil Engineer
Principal ................................................................................................................. $245.00/hr.

Senior Project Engineer ........................................................................................ $205.00/hr.

Project Engineer ..................................................................................................... $175.00/hr.

Drafter ..................................................................................................................... $140.00/hr.

Administration ........................................................................................................ $80.00/hr. 2 Man Survey Crew ................................................................................................ $315.00/hr.

Surveyor .................................................................................................................. $190.00/hr.

COAR assumes responsibility for all work performed by sub-consultants on the project and factors in required time to coordinate the sub-consultants work. However, COAR does not markup sub-consultant work, which will be billed at the direct rate provided by the consultant.

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: James Enriquez, Director of Public Works
SUBJECT:

COMMUNITY GARDEN RELOCATION PROJECT – ADOPT THE PLANS AND AUTHORIZE

ADVERTISEMENT FOR CONSTRUCTION BIDS AND AWARD OF A CONSTRUCTION

CONTRACT (PUBLIC WORKS)
DATE: Tuesday, September 15, 2026, 6:00 PM
RECOMMENDATION:

It is recommended that City Council:

1. Approve adding the Community Garden Relocation Project to the Capital Improvement Program and Adopt the Plans as shown in Attachment A; and

2. Authorize the Public Works Director to advertise for construction bids for Phase 1; and

3. Appropriate $250,000 from the Capital Improvement Reserve Fund to the Community Garden Relocation Project (Phase 1); and

4. Authorize the City Manager to award and execute a construction contract for an amount not-to-exceed $250,000; and

5. Authorize the City Clerk to file a Notice of Exemption for the subject project with the Los Angeles RegistrarRecorder; and

6. Take such additional, related, action that may be desirable.

FISCAL IMPACT
The total cost estimate for the project is $250,000 which includes construction, engineering, design, inspection, and contingency. This is an estimate and the project may require an additional appropriation at the time of the award of the contract based on the actual low bid amount.

At this time, staff recommends that the City Council appropriate $250,000 from the Capital Improvement Reserve Fund for the subject project.

BACKGROUND
Santa Fe Springs residents have benefited from the Community Garden for almost 50 years. For decades it has provided benefits including opportunities to cultivate fresh produce improving diets, engage in physical activity with mental wellness benefits, and form social ties within the community. The garden also provides environmental benefits by reducing the carbon footprint of the food produced by the garden that would otherwise require truck transport from long distances to reach the community and increasing community awareness of the value of local cultivation.

The existing Community Garden provides approximately 120 plots that are 10 ft x 20 ft in dimension. Staff inspected the plots on September 2, 2026 and reviewed current rental records. The occupancy of the existing Community Garden can be generally summarized as follows: a significant portion of the plots are currently vacant; a small number are occupied by unidentified patrons; the largest share are occupied by residents, representing close to half of all plots; and a smaller portion are occupied by non-residents.

ANALYSIS
N/A

ENVIRONMENTAL
Pursuant to the guidelines of the California Environmental Quality Act (CEQA), the Community Garden Relocation Project is categorically exempt under Class 1(c) for existing facilities. Under CEQA, a project is exempt if the scope of work is limited to the repair, maintenance, and minor alterations of an existing facility. The Community Garden will be relocated on the same property and will be replaced with a slightly smaller garden with the same uses as the existing garden.

DISCUSSION
The proposed project would relocate the Community Garden on the Civic Center property approximately 450 feet to the west, at the southwest corner of the Civic Center property and immediately south of the Clarke Estate as shown in the site plan (Attachment A). The proposed location is currently underutilized vacant land with a variety of trees and other natural vegetation.

The proposed Community Garden would provide 81 plots of equivalent size as existing (10ft x 20ft) and irrigation hose bibs would be located throughout the garden. Phase 1 of the project will provide 63 plots and an additional 18 plots would be constructed in Phase 2 at a later date to be determined. A restroom and storage shed would be constructed similar to the existing facilities, including an exterior sink and wash/work station. In addition, numerous benches and a paved seating area will be constructed with opportunities to plant several fruit trees. Fruit trees will be planted (relocated or new) along the southerly property line that will grow tall enough to provide privacy to the adjacent private properties and supplement the existing 6-foot-tall masonry wall. A 6-foot-tall privacy wall will be constructed along the west property line with a new gate and driveway to provide vehicular access from Alburtis Avenue. A chain link fence will be constructed to separate the garden from the Clarke Estate and to provide security.

The city is also constructing a new and auxiliary Community Garden on the Gus Velasco Neighborhood Center property. The auxiliary garden will provide similar amenities and more than 20 additional plots of slightly smaller dimensions. The auxiliary garden will be more conveniently located for residents on the north side of town.

The relocation of the existing Community Garden is necessary to make room within the overall Civic Center property for added parking spaces. The added parking spaces are a result of various completed and planned improvement projects that have and will increase usage of the Civic Center facilities. This includes the recently completed expansion of the Paul T. Nakamura Regional Aquatic Center and planned conversion of the Town Center Hall Building into the City’s Police Station. The city is also in negotiations with a private developer to build a new restaurant at the southwest corner of the intersection of Pioneer Boulevard and Telegraph Road. The added parking spaces will also help facilitate the redevelopment of the Post Office once the lease on that building expires in a couple of years and adds parking capacity for events hosted at the Clarke Estate.

SUMMARY/NEXT STEPS
Upon the approval of the recommended actions by the City Council, staff will solicit construction bids, award the contract to the lowest bidder in an amount not-to-exceed $250,000 and oversee the construction of the project (Phase 1). If bids are in excess of the authorized amount, staff will recommend the award of a construction contract to the City Council at a later date.

Attachments
Attachment No. 1 - Site Plan