FOR THE COUNCIL MEETING OF JANUARY 4, 2022
COUNCIL AGENDA REPORT
TO: City Council
FROM: City Manager
SUBJECT: BOARDS/COMMISSIONS/COMMITTEES REVIEW; DISCUSSION
REGARDING THE ELIMINATION OF THE LANDMARK COMMITTEE AND
A TRANSFER OF THE LANDMARK COMMITTEE'S DUTIES TO THE
RECREATION AND PARKS COMMISSION
RECOMMENDATION:
That the City Council:
1. Review the activities of the City's Boards/Commissions/Committees (Advisory Bodies) and provide direction regarding member roles and engagement to best serve City Council objectives; and
2. Discuss eliminating the Landmark Committee and transferring the duties of the Landmark Committee to the Recreation and Parks Commission, and provide direction to staff.
BACKGROUND:
Periodically, the City Council will review the City's Advisory Bodies and provide clarification of direction and expectations. The roles of the Advisory Bodies have been established by the City Council and clarification of City Council expectations of the member roles and responsibilities within that framework is important to assure the members are serving the needs and expectations of the City Council. Reassessing and reclarifying roles and responsibilities periodically helps assure that members are working effectively to meet their roles as members of Advisory Bodies to the City Council.
DISCUSSION:
This agenda item provides the City Council the opportunity to 1) articulate the City Council's expectations of Advisory Body -members; and 2) discuss eliminating the Landmark Committee and transferring the duties of the Landmark Committee to the Recreation and Parks Commission.
Expectations of Advisory'Body-Members
Each Advisory Body is charged with performing certain functions in its role to the City Council. The functions of Advisory Bodies are articulated, but how members effectively serve as advisory members to the City Council is most often left to individual interactions between a City Councilmember and a member of an Advisory Body. Periodically, it is advantageous for the City Council as a whole to articulate expectations of its Advisory Bodies so the members can best serve in their roles.
Basic expectations of the City Council for its advisory body members include attending meetings and being prepared to participate in the activities of the advisory body they are appointed to. Attendance roles are kept for each advisory body meeting and are included with this report. All Commissioners serve at the pleasure of the City Council and can be removed at City Council discretion by the affirmative vote of three members of the City Council notwithstanding the terms of office of the commissioner.
Additional expectations are Advisory Body member engagement. Beyond attending meetings and being prepared to act on agendized items, the City Council may have certain expectations that members attend other events, trainings, and take action to advocate for priorities of the City Council within the Advisory Body's realm of services such as department goals, capital projects, and policy changes. In addition, members historically have had a broader role articulated by the City Council to interpret the needs of the public to the City Council, assisting in coordinating City services with the programs of other governmental agencies and voluntary organizations, and interpreting policies and functions to the public.
For example, the Recreation and Parks Commissioner Handbook delineates some of the ways the Commission can carry out its duties and responsibilities such as enabling civic and service organizations to accomplish results through cooperation that could not be accomplished alone and generally enlisting community interest in recreation and parks.
The Handbook also articulates the active relationship a Commissioner should have with the City Council, staff, school districts, City residents, and other Commissioners such as meeting with a Councilmember whenever appropriate to discuss an issue to be addressed by the Commission, meeting with schools and other stakeholders, and maintaining objectivity in decision making.
With this agenda item, the City Council has the opportunity to reaffirm or otherwise articulate its expectation of a member and the City Council's belief that to be of full service to the City Council as an Advisory Body, members not only must be prepared and attend Advisory Body meetings, but to be additionally engaged in helping to assure that the City is able to provide effective programs, innovative partnerships, efficient use of financial resources, and programs that reflect the desires of participants.
Landmark Committee
Pursuant to the City's Historical Landmarks ordinance codified in Chapter 8-3 of the Santa Maria Municipal Code, the Landmark Committee serves an important function to preserve the history of Santa Maria. The Landmark Committee is charged with promoting the general and economic welfare of the City by preserving and protecting those places, sites, buildings, structures, works of art, and other objects having a special historical, cultural, or aesthetic character or interest for the use, education, and view of the general public, and to remind all residents of Santa Maria and visitors from elsewhere of the historical backgrounds of the City.
2 Preservation of the City's historic assets while vital is not fast -paced. Historic preservation involves identifying assets that should be preserved to capture the historic character of Santa Maria and then beingprepared to act when opportunities arise. The nature of the work has resulted in recurring vacancies of a dedicated core of Committee members. At times, when there are schedule conflicts, the Committee has been unable to act due to a lack of a quorum.
Additionally, in March 2021, three members of the Recreation and Parks Commission served as temporary members of the Landmark Committee to conduct the necessary business associated with the Smith -Enos House project at the new Enos Ranch Park location. Adding these temporary members was needed to conduct business due to a continuous lack of a quorum. Currently, two members of the Recreation and Parks Commission are still serving the Landmark Committee in temporary capacities until staff receives enough applicants to serve the Committee on a full-time basis and maintain the continuity needed to conduct the Committee's business.
In order to ensure that the City maintains a body able to consistently fulfill the purpose and objectives of the City's Historical Landmarks ordinance, staff suggests the City Council consider eliminating the Landmark Committee and transfer their duties to the Recreation and Parks Commission. This would require an amendment to the municipal code. Should the City Council wish to pursue this option, it should direct staff accordingly.
Fiscal Considerations:
There are no additional fiscal impacts on the recommendations.
JASON STILWELL
City Manager
Attachment A: Advisory Bodies' Attendance Records
Attachment B: Recreation & Parks Commissioner Handbook
3 Block Grant Advisor
Advisory Committee
Member
Commission
Appointed
by:
7/12/2021
Regular
Meeting
7/26/2021
Regular
Meeting
it
y Needs y Needs
Workshop
8/9/2021 9/13/2021
Regular Regular
Meeting Meeting
CANCELED
10/11/2021
Regular
Meeting
11/8/2021
Regular
Meeting
12/13/2021
Regular
Meeting
Angel Lopez
Soto
ABSENT
ABSENT X
Angie Bolden
Waterfield
Appointed 10/2021
X
X
Esther Acosta
Moats
X
X X
X
X
X
Isaac Berumen
Cordero
Appointed 10/2021
X
X
Ronald Jacobs
Cordero
Appointed 10/2021
X
X
Jason Tamura
Moats
ABSENT
X X
EXCUSED
X
X
Jennifer Camacho Tiburcio
Escobedo
Appointed 10/2021
x
X
Jose Aguilera-Galvan
Patino
ABSENT
X X
X
X
X
Patricia Solorio
Soto
ABSENT
ABSENT X
X LATE
X
Robert Doyle
Patino
EXCUSED
X X
X
EXCUSED
X
Rosalie Marquez
Cordero
X
X X
X
X
Ryan Fisher
Waterfield
X
X X
X
X
X
Tim Seifert
Patino
X
X EXCUIIII
X
X
X
Yvonne Teniente
Soto
IOW
X X
X
EXCUSED
X
12'13,21 by AR
First Absence/Excused
Second Absence/Excused
Excused means the committee member let us know ahead of lime that they would not be able to attend Absent means the committee member did not inform Staff of Their absence `Absences during site visits and deiberations will count as two absences if m issed 4 Landmark Commission
Here is the Landmark Committee attendance from April 2021- December 2021, (last meeting prior to April 2021 was July 2019 according to minutes):
Members: Edward Zemaitis
Ann Batterson (Recreation & Parks Commissioner)
Rebecca Carey (Recreation & Parks Commissioner)
Brian Billones
Gerald Simas
April 14, 2021
May 12, 2021
June 9, 2021
July 14, 2021
August 11, 2021
September 8, 2021
October 13, 2021
November 10, 2021
December 8, 2021
- All present
- All present
- Ann Batterson - absent
- Gerald Simas - absent
- No meeting
- Rebecca Carey - absent
- All present
- No meeting
- No meeting
5 Planning Commission
PC MEETINGS
DICKERSON
BLANCO
HERNANDEZ
LOPEZ
SEIFERT
New Chair.
Chair
Vice -Chair
04 -Feb -21 SS
17 -Feb -21 PH
CANCELLED
CANCELLED
18 -Feb -21 SS
03 -Mar -21 PH
present present present present present
present present present absent present
4 -Mar -21 SS
17 -Mar -21 PH
present present present present present
absent present present present present
18 -Mar -21 SS
07 -Apr -21 PH
present present present present present
CANCELLED
08 -Apr -21 SS
21 -Apr -21 PH
CANCELLED
CANCELLED
22 -Apr -21 SS
05 -May -21 PH
CANCELLED
present present present present present
06 -May -21 SS
19 -May -21 PH
present present absent absent present
CANCELLED
20 -May -21 SS
02 -Jun -21 PH
present present absent absent absent
present present present present present
03 -Jun -21 SS
16 -Jun -21 PH
present present absent present absent
CANCELLED
17 -Jun -21 SS
07 -Jul -21 PH
CANCELLED
CANCELLED
08 -Jul -21 SS
21 -Jul -21 PH
present absent absent present present
absent present present present present
22 -Jul -21 SS
4 -Aug -21 PH
CANCELLED
•resent esent present present present
5 -Aug -21 SS
18 -Au. -21 PH
CANCELLED
CANCELLED
19 -Aug -21 SS
1 -Sep -21 PH
CANCELLED
CANCELLED
2 -Sep -21 SS
15 -Sep -21 PH
CANCELLED
CANCELLED
16 -Sep -21 SS
6 -Oct -21 PH
C=1 NCL7 ! )
present present absent present absent
yL
7 -Oct -21 SS
20.Oct-21 PH
present present absent present present
CANCELLED
21 -Oct -21 SS
3 -Nov -21 PH
CANCELLED
present present present present present
Alt
4 -Nov -21 SS
17 -Nov -21 PH
absent present present present present
present present present absent present
18 -Nov -21 SS
1 -Dec -21 PH
CANCELLED
•resent • - - •resent • -- present
2 -Dec -21 SS
15 -Dec -21 PH
CANCELLED
CANCELLED
Recreation and Parks Commission
1/12/2021
Henderson, Batterson, Carey, Velasco
Absent: Lee
2/9/2021
**Commissioner Melena replaced Henderson
Batterson, Carey, Velasco, Lee, Meier
3/9/2021
Batterson, Carey, Velasco, Lee, Meier
4/13/2021
Batterson, Carey, Velasco,Lee, Melen
(Commission Retreat)
5/11/2021
Batterson, Carey, Lee, Meier
Absent: Velasco
6/8/2021
Meeting Cancelled -lack of agenda
7/13/2021
Batterson, Carey, Lee, MelenE
Absent: Velasco
8/10/2021
Velasco, Carey, Lee, Melena
Absent: Batterson
9/14/2021
Batterson, Carey, Velasco, Lee, MelenE
10/12/2021
Batterson, Carey, Lee, Melem
Absent: Velasco
11/9/2021
Batterson, Carey, Melena, Velasco
Absent: Lee
12/14/2021
Batterson, Carey, Melena,Velasco, Lee
7 FOREWORD
• • • • •
Mph
I 14
City of Santa Maria
Recreation & Parks
Department
• • • • •
The Recreation and Parks Commission was established on June 1, 1942 by Chapter 2 of the Santa Maria Ordinance Code.
The intent of the City Council in establishing the Recreation and Parks Commis- sion was to have available to the City a representative group of residents to advise the City Council and the general public on issues encountered in providing com- munity park and recreation services.
The Recreation and Parks Commission has taken its job seriously and has greatly contributed to the development of the Santa Maria Recreation and Parks services.
Through the years, the Commission has functioned as an advisory commission to the City Council, as provided in Chapter 14.
The material that follows is an attempt to define the function of the advisory com- mission in public service and to explain its relationship to community groups, departmental administration, the general public, and further to point out how it can function more effectively as an advisory body.
1 Attachment B
INTRODUCTION
MISSION OF THE
CITY OF SANTA MARIA
RECREATION AND PARKS COMMISSION
"To provide the City of Santa Maria City Council and the Recreation and Parks Department with customer input
regarding the provision of recreation and park services to the community. Important issues such as future park
development, maintenance service levels at existing facili- ties, program affordability, youth programs, future leisure trends, and customer satisfaction are among the most sig- nificant:'
The Recreation and Parks Commission, through its au-
thority to solicit public input, provides the consumers of leisure services with a venue to present issues related to the City's recreation and parks system, programs, and services.
MISSION OF THE
RECREATION AND PARKS DEPARTMENT
"To enrich the lives of the residents of Santa Maria
through the provision of quality recreation and park
facilities, programs, and services, while being aware and responsiveto theleisuretrends and needs ofourcustomers!' The services of a Recreation and Parks Department are
unique among the services of local government. Par-
ticipation in its programs and the use of its facilities are matters of free choice, as far as the individual residents are concerned, and are dependent on their attitude to-
ward them.
2 ORDINANCE ESTABLISHING SANTA MARIA
RECREATION AND PARKS COMMISSION
Chapter 2 of the Santa Maria Ordinance Code was adopted June 1, 1942. This Chapter established an advisory Recreation and Parks Commission of five (5) members. Since that time, five changes in the composition of the Commission have occurred. In 1969, Ordinance No. 713 expanded the Commission to six members by adding a high school student; in 1979, Ordinance No. 844 added a seventh member, a college student; and in 1983, an adjustment was made by eliminating one student position and replacing it with a senior adult member. The change provides that one member will be a youth between the ages of 15 and 21 and one member a senior adult 62 years of age or older. In 1989, three new adult positions were created making a ten member Commission. Ordinance No. 89-6 was repealed in 1997 and was replaced with a Commission composed of five (5) members serving at large.
SECTION 1.
RECREATION AND PARKS COMMISSION APPOINTMENTS
PURPOSE
To allow each Councilmember to appoint a member of the Recreation and Parks Commission.
POLICY
Pursuant to City Council Policy 88-2, the City Clerk shall post any such vacancy that is created on the Recreation and Parks Commission. Such postings shall identify and specify that individual Councilmembers will be making direct ap- pointments to the Commission.
The City Council shall receive applications for appointment to the Recreation and Parks Commission pursuant to City Council Policy 88-2. Each Council member, at the Council meeting the appointment is to be made, shall nominate one of the applicants for Recreation and Parks Commissioner. The Mayor, pursuant to the authority of Government Code Section 40605, shall move for the appointment of all the applicants nominated by each Councilmember. After a second is received, the Council shall vote to confirm the appointments.
Each Commissioner shall serve terms coterminous with the Councilmember who requests his or her appointment. Commissioners shall serve at the pleasure of the appointing Councilmember and shall serve until replaced. These terms shall expire as set forth in S.M.M.C. Section 2-14-03.
3 SECTION 2.
ORGANIZATION OF COMMISSION
a) The Recreation and Parks Commission will hold regular meetings at the City Hall Council Chambers, 110 East Cook Street, at such time as is fixed by resolu- tion.
The Commission may hold such special meetings, as the Commission will call in accordance with the provisions of the Brown Act. All business conducted at a spe- cial meeting by the Commission will be approved by at least an affirmative vote of four (4) members.
b) The Recreation and Parks Commission will rotate according to seniority, one of its members, with approval of that member, to act as its Chairperson and the Chairperson will appoint, subject to the approval of the Commission, such com- mittees among the members of the Commission as he/she sees fit. The Chairperson will be an ex -officio member of each committee so appointed. c) Except as otherwise provided by the Council or by this Code, the Commission will have the power to prescribe its own manner of conducting meetings and its own rules and procedures.
SECTION 3.
DUTIES AND RESPONSIBILITIES OF THE
RECREATION AND PARKS COMMISSION
a) The Recreation and Parks Commission may make such recom- mendations to the City Council as it deems necessary concerning the organization, promotion, conduct, and management of programs of commu- nity recreation in the City and the establishment of systems of playgrounds and recreation, and the acquisition, improvement, maintenance, operation, and management of recreation facilities within or without the territorial limits of the City, as well as parkland dedications, Subdivision In -Lieu Fees, Residential Develop- ment Taxes, and urban forestry. The Recreation and Parks Commission will have the power and authority to hold public hearings and meetings, and to conduct investiga- tions and surveys for the purpose of securing facts and data concerning the matters enumerated in this section. The Recreation and Parks Commission will have only such powers as are expressly granted by this chapter or as are granted by motion of the City Council. The Commission oversees and monitors the services of the Rec- reation and Parks Department, but has no administrative authority or responsibility 4 SECTION 3.
DUTIES AND RESPONSIBILITIES OF THE
RECREATION AND PARKS COMMISSION
dealing with the direct operation of the Recreation and Parks Department. The ad- vice that the Commission forwards to Council will primarily be in the form of recommendations and resolutions dealing with policy matters as described above. b) Recommend policies on recreation services for approval of the City Council. c) Confer with the Recreation and Parks Director on problems of develop- ment of recreation areas, facilities, programs, and improved recreation services. d) Recommend the adoption of standards on areas, facilities, programs, and finan- cial support.
e) Have periodic reviews of the Recreation and Parks Strategic Plans and Goals and inventory recreation services that exist or may be needed and interpret the needs of the public to the City Council and to the Recreation and Parks Director. f) Assist in coordinating the recreation services with the programs of other gov- ernmental agencies and voluntary organizations.
g) Review the effectiveness of the Recreation and Parks program with the Recre- ation and Parks Director.
h) Interpret the policies and functions of the Recreation and Parks Department to the public.
i) Review the annual operating and capital budget of the Recreation and Parks Department after review by the City Manager and advise the Recreation and Parks Director on the development of long-range capital improvement programs and make recommendations to the City Council.
5 WaalULM
DELINEATION OF DUTIES
AND RESPONSIBILITIES
The following delineates some of the ways the Commission can carry out its duties and responsibilities, as outlined in the ordinance:
1. Give due attention and study to recreation and park services as they affect the wel- fare of the people of Santa Maria.
2. Interpret the recreation and park services of the Department to the community.
3. Interpret community recreation and park needs to each of the public jurisdic- tions participating in the joint cooperative program.
4. Take initiative in planning for future recreation and park areas and facilities, as well as determining a means of bringing present areas and facilities up to an accept- able standard.
5. Serve as a sounding board against which the Department administrator and staff may test their plans and ideas.
6. Recommend policy, keeping in mind that the adoption of the policy is the pre- rogative of the City Council and that the Recreation and Parks administrator must have a free hand to carry on the work of the Department within the framework of these policies.
7. Enable civic and service organizations to accomplish results through coopera- tion that they could not possibly accomplish alone.
8. Encourage individuals and citizen groups to give funds, property, and man- power for the development and operation of the recreation and park facilities.
9. Generally enlist community interest in recreation and parks. 6 RELATIONSHIPS OF THE COMMISSION
The Commission must maintain an open and accessible relationship with the resi- dents of Santa Maria, the City Council, the local school districts, and the Recreation and Parks staff.
RELATIONSHIP WITH THE
RECREATION AND PARKS STAFF
1. To maintain a cooperative and mutual trust between Commissioners and staff, the Commissioners will recognize the important role staff plays as trained experts in the field of Recreation and Parks. The staff will also in turn recognize the gen- uine concerns and expertise of the Commissioners.
2. Recognize that the role of the staff is to bring to the attention of the Commission, those policy -related matters that fall under the Commission's scope of authority as defined by City Council in this document and in the Municipal Code.
3. When a major or key issue is being considered, recommendations from the Commission will be made to the Recreation and Parks staff and, as a matter of ad- visement, be returned to the Commission, when time permits, with staff decisions before the agreement is brought before the City Council.
4. The City Manager is available to discuss at any time, with any Commissioner, comments regarding the performance of the Director of Recreation and Parks and any Recreation and Parks programs or services.
5. The Commission will hold an annual meeting in June of each calendar year with the City Manager to discuss the Department's Annual Report.
RELATIONSHIP WITH THE CITY COUNCIL
1. Meet with the Council whenever appropriate to discuss issues facing the Recre- ation and Parks Commission.
2. Recommendations made to the Council should be supported with written doc- umentation and action as necessary.
7 RELATIONSHIPS OF THE COMMISSION
RELATIONSHIP WITH THE SCHOOL DISTRICTS
1. Recognize that the schools have an important role to play in the provision of recreation and park services.
2. Maintain a mutually cooperative and trusting relationship with the School Districts.
3. Meet in formal session with them when policy matters need consideration.
RELATIONSHIP WITH CITY RESIDENTS
1. Solicit residents' input into issues before the Commission.
2. Consider/use such input in deliberations of issues.
3. Maintain objectivity in decision making.
RELATIONSHIP WITH OTHER COMMISSIONERS
1. Foster an environment of mutual respect and understanding.
2. Refrain from discussions with other Commissioners outside the public forum that could result in influencing Recreation and Parks Commission agenda items.
3. Discuss issues in an open and unintimidating manner; resist placing blame. 8 COMMISSION RULES AND REGULATIONS
ORGANIZATIONS AND MEMBERS
The Recreation and Parks Commission of the City of Santa Maria will consist of five (5) members, to be appointed as listed in the Santa Maria Municipal Code Section 2-14-02 establishing the Commission.
ELECTIONS AND OFFICERS
Officers will be selected as follows:
a) The position of Chair and Vice -Chair will serve on a rotation basis according to seniority. If the Commissioner next in line to take the position of Chair does not want that position, it will be passed on to the next Commissioner in line according to seniority. This rotation will take place each February. Their duties will be such as usually carried out by such officers.
b) Officers will hold office for one (1) year.
c) The Director of Recreation and Parks will serve as Secretary of the Commission without vote.
REGULAR MEETINGS
The Recreation and Parks Commission will meet in regular session on the second Tuesday of each month, unless it is a holiday, in which case such regular meetings will be held on the next business day.
SPECIAL MEETINGS
The Chairperson may call special meetings, with consent of four (4) members or upon the written request of at least four (4) members.
QUORUM
A majority of three (3) members will constitute a quorum.
DUTIES OF MEMBERS
It will be the duty of each member of the Commission to take an active part in the Commission's deliberations and to serve in whatever capacity he/she may be called upon.
9 COMMISSION RULES AND REGULATIONS
COMMITTEES
Special committees may be appointed by the Chairperson, subject to approval of the Commission, as needs arise. Special committees will not necessarily be restricted to members of the Commission. The Chairperson of any special committee will be a member of the Commission and the Commission Chairperson will be an ex - officio member of each committee.
CURRENT COMMITTEES
Budget
Capital Projects/Developments
Lights, Sights & Holiday Nights
Meritorious Community Service Award
Partnerships/Hart House
P.L.A.Y., Inc.
Active Aging Committee
Community Support (Marketing and Development)
RULES OF THE COMMISSION
Rules of the Commission will govern procedures of the
Recreation and Parks Commission business meetings.
COMMISSION ACTIONS
Formal action of the Commission will be governed by the following rules:
a) A majority vote of the members present will be required to carry a motion, pro- posal, or resolution. All members present will vote on every question presented to the Commission. In actions proposed by the Chair, with the unanimous consent of the Commission, will have the effect of a motion duly carried, without the neces- sity of the formal vote. Under no circumstance is any member to take any action or make any statements committing the Commission as a whole unless given au- thority to do so by the vote of the Commission.
AGENDAS
The following rules will pertain to Commission agendas:
a) The agenda for each meeting of the Commission will be prepared by the Sec- retary and distributed to the Commission members at least three days prior to the meeting.
10 COMMISSION RULES AND REGULATIONS
b) Matters coming from public and from civic organizations to be assured of con- sideration and action at the stated meeting of the Commission, must be received in writing at least ten (10) days prior to the Commission meeting. c) All written communications will be signed by the Director of Recreation and Parks or an officer of the Commission, so officially designated by the Chair. d) The Director is available for questions/clarification on agenda items. e) New agenda items are to be approved by the Chair of the Commission in col- laboration with the Director through his/her secretary.
AMENDMENTS
The rules and regulations listed here, with the exception of those that were estab- lished by Ordinance may be amended at any regular meeting of the Recreation and Parks Commission by a majority vote.
ATTENDANCE, REMOVAL OF MEMBERS
The removal of a member may be recommended to City Council by a majority of the Commission. Commissioners who miss two consecutive meetings or three meetings in a calendar year will be contacted by the Chair and/or Secretary to dis- cuss their attendance.
COMPENSATION AND REIMBURSEMENT
The members of the Recreation and Parks Commission will be compensated as listed below:
a) Each member of the Recreation and Parks Commission shall receive a stipend of $75 based on attendance at regular monthly meetings. As compensation for all expenses related to routine performance of their duties. b) Commissioners shall be eligible for reimbursement of expenses related to pre - approved travel for out -of -area meetings and training opportunities. 11 APPELLATE PROCESS FORADMINISTRATIVE ACTIONS
OF THE RECREATION AND PARKS DEPARTMENT
PURPOSE
This Appellate Process is designed to provide a venue for review of administrative actions taken by the Recreation and Parks Department.
AUTHORITY
Section: 2-14-6 provides the Recreation and Parks Commission with the authority to "investigate" issues relating to Recreation and Parks issues.
PROCESS
Person(s) who wish to appeal administrative actions of the Recreation and Parks Department may do so in the following cases:
1. Where it can be shown that the administrative action would result in an undo hardship to the appellate.
2. Where an individual can demonstrate that they have been denied the opportu- nity for progressive administrative action or for due administrative process.
3. Where the administrative action is contrary to any Recreation and Parks oper- ating policy or City Ordinance.
HOW TO APPEAL
Directed to the Chair of the Recreation and Parks Commission a written request outlining the events leading up to the appeal. A detailed description of the inci- dent or action that led up to the appeal and submission of all pertinent documents.
Appeals must be filed within ten (10) calendar days of any administrative action.
Facsimiles and hand delivered documents must be received by the end of the last business day proceeding the 10th calendar day. Postmarks are acceptable. 12 APPELLATE PROCESS FORADMINISTRATIVE ACTIONS
OF THE RECREATION AND PARKS DEPARTMENT
CONSIDERATIONS OF APPEAL
Within 30 days of the receipt of an appeal request, the Commission will investigate and review the request. Should the appeal be accepted, the appellate may be asked to appear before the Commission at a regular scheduled meeting or may be advised in writing of the action taken to address the appeal.
Should the request be denied, the Commission Chair would generate a detailed response within thirty (30) days to the appellate outlining the reason(s) why the appeal will not be heard.
Any action taken by the Commission may be appealed to the City Council by con- tacting the City Clerk's Office.
FINDINGS
The detailed results of all appeals will be forwarded to the City Council via Com- mission Minutes at the next possible City Council meeting. The City Council may take final action on all appeals and provide direction to the Director of Recreation and Parks Department. Since Recreation and Parks Commission actions are ad- visory only, recommendations may be advanced to the City Council for review, input/approval.
13