FOR THE COUNCIL MEETING OF APRIL 19, 2022
COUNCIL AGENDA REPORT
TO: City Council
FROM: City Manager
Prepared by: Interim Director of Public Works
SUBJECT: AWARD OF BID — BID NO. 2022/02, 2022 FIRE HYDRANT UPGRADE
PROJECT
RECOMMENDATION:
That the City Council adopt a Resolution approving an agreement with Main Line Engineering Construction, Inc., Bid No. 2022/02, Fire Hydrant Upgrade Project.
BACKGROUND:
This project consists of abandoning or removing and replacing 11 called -out existing "wharf" fire hydrants, fittings, valves and appurtenances, and installing 10 new fire hydrants, fittings, valves and appurtenances in the southeast quadrant of the City, and all work necessary to render the facility complete and operational. This work is more specifically delineated by the Plans and Specifications described under Special Provisions in the bid book.
The existing wharf head hydrants were installed pre -1950s. The water flow demand from the existing 3 -inch wharf head hydrants is under -sized, creating a fire safety concern.
Additionally, these wharf hydrants do not meet City Standard as the majority of them do not have shut-off valves. Damage to an existing wharf hydrant would result in a substantial amount of water loss.
DISCUSSION:
A report of the bids received is attached summarizing the detailed proposal of each of the bidders.
PROJECT DATA
Low Bid:
High Bid:
No. Bids Received:
Engineer's Estimate:
Bid Opening:
Time Allowed:
$208,800.00
$423,550.00
5 $237,055.50
2:00 p.m. on 03/08/2022
25 WORKING DAYS
Signed proposals and bid bond forms are available for viewing in the office of the Chief Deputy City Clerk.
Alternatives
The recommended action is to award the bid of $208,800. There were no additive alternative bid items included in this project.
The alternative to the recommended action would be to reject all bids. The low bid is approximately 12 percent under the Engineer's estimate. The low bid received is responsive to the City's Request for Bids, and the low bidder is well regarded having successfully completed similar public works projects for the City in the past.
Fiscal Considerations
Sufficient funds for this project have been budgeted from the accounts titled "WHARF HYDRANT REPLACEMENT PROJECT" and "WHARF HYDRANT REPLACEMENT PROJ (CDBG)." The funding sources are from the Water Enterprise Fund sourced from water ratepayers as well as from the U.S. Department of Housing and Urban Development Community Development Block Grant.
Available Budget Account
WHARF HYDRANT REPLACEMENT
WHARF HYDRANT REPLACEMENT
(CDBG)
Total
Estimated Expenditures
Award
Contingency (15%)
Inspection, Testing, Staff Time
Amount
PROJECT $ 360,000.00
PROJECT $ 128,250.00
$ 488,250.00
Amount
$ 208,800.00
$ 31,320.00
$ 25,000.00
Total $ 265,120.00
Impact to the Community
The neighborhood surrounding Orange Street, Ranch Street, and Bradley Road has outdated wharf hydrants. This project will remove and replace these non-standard hydrants with new City Standard hydrants. These newer hydrants will provide improved fire safety to residents by having the correct water flow and correct hydrant size outlets for the Fire Department. Additionally, these new hydrants with new valves will create a positive economic impact as these new valves will speed up the shut-off process resulting in less water being lost when a hydrant is hit or damaged.
Other Agency Review
No other agency review is necessary or anticipated.
DAVID BEAS, P.E.
Principal Civil Engineer
Attachments: A:
B:
C:
Agreement
Detailed Bid Results
Project Plans
2 BRETT FULGONI
Interim Director of Public Works
AGREEMENT
THIS AGREEMENT, made and entered into this 19TH day of April, 2022, by and between
Main Line Engineering Construction, Inc.
hereinafter referred to as "Contractor," and the City of Santa Maria in the County of Santa Barbara, Califomia, hereinafter referred to as "Owner." WITNESSETH:
That for and in consideration of the promises and agreements hereinafter made and exchanged, Ownerand Contractor agrees as follows:
1. That Contractor shall complete the work generally described as follows: BID NO. 2022/02, FIRE HYDRANT UPGRADE PROJECT, in accordance with the Contract Documents therefore, adopted by the City Council, of Owner, as prepared by City of Santa Maria.
2. That Owner will pay Contractor progress payments and the final payment, in accordance with the provisions of the contract documents, with warrants drawn on the appropriate fund orfundsas required, atthe prices bid on the proposal form accepted by Owner and setforth in this agreement.
Total Bid of TWO HUNDRED AND EIGHT THOUSAND, EIGHT HUNDRED DOLLARS AND ZERO CENTS.
Contract Price in Figures $208,800
3. Contractoragrees to complete said work with in thecontracttime of ninety(90)calendar days, from the day following the issuance of the Notice to Proceed, and approved extensions thereof, to the satisfaction of Owner before final payment is made.
4. Time is of the essence on this contract.
5. It is mutually understood and agreed thattime is of the essence of this agreement and that it is difficult to ascertain the amount of damages required to properly compensate Ownerforfailure by Contractor to comply with all the contract requirements within the time fixed in the agreement.
In accordance with California Govemment Code, Section 53069.85, the amount of liquidated damages to be paid to Owner for each day completion is delayed beyond the time for completion, shall be five hundred ($500) dollars. Contractor hereby acknowledges that it has reviewed said provisions relating to liquidated damages and Attachment A
the amount thereof and accepts the same as being reasonable under the circumstances and as a material partof the consideration forth is contract. Contractor also acknowledgesthatprogress payments made afterth e scheduled completion data do not constitute a waiver of liquidated damages.
6. That, in accordance with Section 1774 of the Califomia Labor Code, Contractor will pay, and will require subcontractors to pay, employees on the project a salary or wage at least equal to the prevailing salary or wage established forsuch work as setforth in the wage determinations and wage standards applicable to this work, contained in or referenced in the contract documents.
7. That, in accordance with Section 1775 of the Califomia Labor Code, Contractorshall forfeit to Owner, as a penalty, not more than two hundred dollars ($200) for each day, or portion thereof, foreach workerpaid, eitherby Contractoror any subcontractor, less than the prevailing rates as determined by the Director of the California Department of Industrial Relations forthe work.
8. That, in accordance with Section 1777.5 of the Labor Code, this agreement fixes the responsibility of compliance with said Section 1777.5 for all apprenticeable occupations with the prime Contractor.
9. That, except as provided in Section 1815 of the Califomia Labor Code, in the performance of the work not more than eight(8) hours shall constitute a day's work, and not more than forty (40) hours sh all constitute a week's work; that Contractor shall not require more than eight(8) hours of labor in a day nor more than forty(40) hours of labor in a week from any person employed by Contractor or any subcontractor; that Contractorshall conform to Division 2, Part 7, Chapter 1, Article 3 (Section 1810, et seq.) of the Califomia Labor Code; and that Contractor shall forfeit to Owner, as a penalty, the su m of twenty-five dollars ($25)foreach workeremployed in the execution of the work by Contractor or any su bcontractor for each day during which any worker is required or permitted to labor more than eight (8) hou rs in violation of said Article 3.
10. That Contractor shall carry workers' compensation insurance and require su bcontractors to carry workers' compensation insurance as required by the Califomia Labor Code.
11. That Contractorshall have furnished, prior to execution of the contract, three bonds approved by Owner: (1) the faithful performance bond in the amount of one -hundred percent(100%) of the contractprice,to guarantee the faithful performance of the work; (2) the labor and material bond in the amount of one -hundred percent (100%) of the contract price, to guarantee payment of all claims for labor and materials fumished; and (3) the guarantee and defective material bond in the amount of ten percent (10%) of the contract price, to guarantee the one year maintenance of public improvements.
Thiscontractshall notbecomeeffective until such bonds are supplied to and approved by Owner.
Attachment A
12. That Contractor, prior to execution of the contract shall comply with the following Department of Industrial Relations requirements.
1. No contractor or subcontractor may be listed on a bid proposal for a publicworks project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pu rsuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].
2. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
3. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
13. That this agreement, by reference, includes the contract documents defined in Document 00700, General Conditions.
14. That Contractor agrees to devote the time necessary to perform the services setforth in this agreement in an efficient and effective manner. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor's sole discretion, as long as the performance of these extra -contractual services does not interfere with or present a conflict with City's business.
15. The agreementshall be binding on and shall inure to the ben efitof the heirs, executors, admin istrators, successors and assigns of the parties hereto, butnothing in this section shall be construed as consent by City to any assignment of this agreement or any interest in this agreement.
(REMAINDER OF PAGE LEFT INTENTIONALLY BLANK.)
Attachment A
IN WITNESS WHEREOF, said Contractor and the Mayor of Santa Maria, by Resolution No. of the City Council, of Ownerthereunto dulyauthorized, have caused the names of said parties to be affixed hereto, each in triplicate, the day and year first above written.
CONTRACTOR: OWNER:
Antonio Arroyo Alice Patino
President Mayor
ATTEST:
Rhonda M. White, CMC
Chief Deputy City Clerk
APPROVED AS TO FORM:
Risk Manager
City Attorney
Attachment A
REF
1 2
3 5
9 10
11 12
12A
12B
12C
fl
Sau Mark.
DETAILED BID RESULTS
CITY OF SANTA MARIA
E-MAIL: [email protected]
PROJECT: 2022 FIRE HYDRANT UPGRADE PROJECT
BID NO.: 2022-02
BID OPENING DATE: 0310812022
DESCRIPTION
BASE BID ITEMS
ESTIMATED
QUANTITY
(QUANTITY
UNIT
ENGINEER'S ESTIMATE
UNIT
PRICE
Construction Coordination
1.00 LS
$ 21,550.50
sawrurting
500.00
LF
$ 3.50
Clearing, Grubbing, & Removals
1.00 LS
$ 7,000.00
Trench Excavation, Sheeting, Shoring and Bracing
1.00 LS
$ 25,000.00
Asphalt Concrete
15.00 TON
$ 450.00
Class 2 Aggregate Base
40.00 TON
$ 100.00
Blue Retro-Reflective Pavement Markers
10.00 EA
$ 15.00
P.C.C. Curb and Gotten
45.00 LF
$ 45.00
P.C.C. Sidewalk
70.00 SF
$ 14.00
P.C.C. Driveways and Alley Approach
200.00
SF
$ 19.00
P.C.C. Cross -Gutter and P.C.C. Spandrel
75.00 SF
$ 14.00
Utility Connections Potable Water and Fire Water
11.00 EA
$ 3,000.00
EXISTING FIRE HYDRANT ABANDONMENT/REMOVAL
NEW ERIE HYDRANT ASSEMBLY, TEE AND VALVEINSTALWTN
10.00 EA
$ 12,000.00
$ 10,000.00
NEW TEE INSTALLATION WITH VALVES
1.00 EA
TOTAL:
ESTIMATED
TOTAL
$ 21,550.50
$ 1,750.00
$ _ __ 7,000.00
$ 25,000.00
$ 6,750.00
$ 4,000.00
150.00
$ 2,025.00
$ 980.00
$ 3,800.00
$ 1,050.00
$ _ 33,000.00
$ _ 120,000.00
$ 10,000.00
$ 237,055.50
$ 208,800.00
MAINLINE ENGINEERING CONSTRUCT! B' SOUZA CONSTRUCTION
228 AMHERT PL
LOMPOC, CA 93436
$ 235,160.00 1
Lic. # 982638
UNIT
PRICE
ESTIMATED
TOTAL
1,000.00
8.00 1,500.00
500.00
140.00
30.00 50.00
60.00 55.00
45.00 60.00
3,450.00
12,000.00
20,000.00
1,000.00
4,000.00
1,500.00
500.00
2,100.00
1,200.00
500.00
2,700.00
3,850.00
9,000.00
4,500.00
37,950.00
120,000.00
20,000.00
$ 208,800.00
ompany Name
V. LOPEZ JR, 8 SONS. INC.
HANLEY GENERAL. ENGINEERING
235,160.00
3,000.00 $ 33,000.00
10,124.00 $ 101,240.00
2,440.00 $
$
2,440.00
$ 240,235.00
P.O. BOX 3810
SAN LUIS OBISPO, CA 93403
IC
479476
UNIT
PRICE
ES PIMA !ED
TOTAL
$ 240,255.00
AAAA ENGINEERING CONTRACTING,
P.O. BOX 3240
ATASCADERO, CA 93423
L . # 913871
UNIT ESTIMATED
PRICE TOTAL
12,850.00
17.00 21,050.00
26,200.00
$ 12,850.00
$ 8,500.00
$ 21,050.00
$ 26,200.00
$ _ 10,260.00
$ 9,400.00
$ 310.00
$ 5,715.00
$ 4,900.00
$ 7,800.00
$ 1,950.00
684.00
235.00
31.00 127.00
70.00 39.00
26.00 _45,000.00
4.00 5,000.00
17,000.00
450.00
130.00
$ 45,000.00
$ 2,000.00
$ 5,000.00
$ 17,000.00
$ 6,750.00
$ 5,200.00
$ 100.00
$ 4,230.00
10.00 94.00
45.00 $ 3,150.00
55.00 $ 11,000.00
55.00 5 4,125.00
2,580.00 $ 28,380.00
8,600.00 $ 86,000.00
11,845.00 $ 11,845.00
$
254,094.00
423,550.00
ATTACHMENT B
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RESOLUTION NO. 2022-32
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,
CALIFORNIA, APPROVING AN AGREEMENT WITH MAIN LINE ENGINEERING CONSTRUCTION, INC., BID NO. 2022/02, 2022 FIRE HYDRANT UPGRADE
PROJECT
WHEREAS, the City of Santa Maria formally advertised for Bid No. 2022/02, 2022 Fire Hydrant Upgrade Project; and
WHEREAS, the Notice Inviting Bids was published and posted in compliance with applicable sections of the Public Contract Code; and
WHEREAS, bids were publicly opened at 2:00 p.m. on March 8, 2022, in front of City Hall; and
WHEREAS, the low bid was found to be responsive, and to include all required documentation, bid bonds, and signatures; and
WHEREAS, sufficient funds for this budgeted project are located in the accounts titled "WHARF HYDRANT REPLACEMENT PROJECT" and "WHARF HYDRANT REPLACEMENT PROJ (CDBG);" and
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
1. The City Manager, or designee, is hereby authorized and directed to execute for and on behalf of the City of Santa Maria, a public works agreement with Main Line Engineering Construction, Inc., for the 2022 Fire Hydrant Upgrade Project, Bid No. 2022/02; and
2. The award of said bid and approval of said agreement are conditional upon execution of the agreement by the successful bidder in the form and upon the terms set forth therein by the City; and
3. The City Manager, or designee, is hereby authorized and directed to designate funds from "WHARF HYDRANT REPLACEMENT PROJECT" and "WHARF HYDRANT REPLACEMENT PROJ (CDBG)" for this approved project in the amount of $208,800.00; and
4. The City Manager, or designee, is hereby authorized to approve Contract Change Orders so long as expenditures do not exceed funding approved for the project; and
5. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 19th day of April 2022.
Mayor
ATTEST:
Chief Deputy City Clerk
APPROVED A 0 FORM:
ty Attorney
A "• ROVED AS TO CONTENT:
Department Director