CITY COUNCIL AGENDA
CITY OF SANTA MARIA, CALIFORNIA
Tuesday, May 17, 2022
City Hall Council Chambers
110 E. Cook Street
Mayor Alice Patino
Mayor Pro Tem Mike Cordero
Councilmember Carlos Escobedo
Councilmember Gloria Soto
Councilmember Etta Waterfield
City Manager Jason Stilwell
City Attorney Thomas Watson
City Clerk Patti Rodriguez
Chief Deputy City Clerk Rhonda White, CMC
CLOSED SESSION AT 5:15 P.M.
REGULAR MEETING AT 5:30 P.M.
PURSUANT TO AB 361, THIS CITY COUNCIL MEETING WILL BE CONDUCTED BY USING A
COMBINATION OF VIRTUAL/IN-PERSON (HYBRID) MEETING PLATFORMS TO PROMOTE SOCIAL
DISTANCING AND FACILITATE CONTINUITY OF GOVERNMENT
Effective March 1, 2022, the requirement for unvaccinated persons to mask in indoor public settings and businesses was replaced by a strong recommendation that all persons, regardless of vaccine status, mask in indoor public settings and businesses.
How to observe the Meeting:
Members of the public may participate 1) in person, 2) by registering with Zoom, 3) by observing the meeting on Comcast Channel 23, or 4) by visiting the Live Stream page on the City's meeting portal https://cityofsantamaria.civicweb.net/Portal/Video.aspx . The Live Streams of these meetings are typically available within 15 minutes of the start of the meeting at:
https://www.youtube.com/embed/live stream?channel=UCAmcDZPVzV6jUnVIof3F7dw&autoplay=1. When no meeting is streaming, a "Video Unavailable" message will appear.
How to submit Public Comment:
If you wish to submit a public comment, as opposed to a specific written communication to the City Council, please submit public comments using the meetings portal or via email at cityclerk(a)cityofsantamaria.org, with the subject line to include "For Public Comment," by 3:00 p.m. on the day of the meeting. Submissions received after that time may not be timely viewed by the City Council. Submissions for public comment will be provided to the City Council, summarized into the record at the meeting, and posted on the agenda with only your name and comments.
To participate by phone, dial 1-669-900-9128 and use Webinar ID: 836 3539 2689. Press *6 to un-mute your phone.
Press *9 to raise your hand to speak. If you are watching the Live Stream of the City Council meeting, and wish to make either a general public comment or to comment on a specific agenda item, please select this link to register to speak. You will receive an email with instructions on how to access the meeting. When it is your time to speak, your microphone will be un-muted for the time allotted and will be muted upon completion of your comments.
American Disability Act Accommodations:
Any member of the public who needs accommodations should email the City Clerk's Office at cityclerk(cr�,cityofsantamaria.orq or call 805-925-0951 x2306. The City Clerk's Office will use its best efforts to provide reasonable accommodations by request at least 48 -hours ahead of the meeting.
CALL TO ORDER
ROLL CALL: Councilmember Cordero, Councilmember Escobedo, Councilmember Soto, Councilmember Waterfield, and Mayor Patino
PUBLIC COMMENT PERIOD
(NOT TO EXCEED A TOTAL OF 15 MINUTES)
The City Council values your input. Written comments will be accepted until 3:00 p.m. the day of the meeting via the portal public comment form or by email to cityclerk(acityofsantamaria.orq. To address the City Council via the online Zoom application, please click here to register to speak. To join the open meeting by phone, dial 1-669-900-9128, and use Webinar ID: 864 8854 1774. Individual speakers are limited to three minutes or as directed by the Mayor.
RECESS - CLOSED SESSION-"
THE CITY COUNCIL WILL IMMEDIATELY RECESS TO A CLOSED SESSION FOR THE FOLLOWING:
1) CONFERENCE WITH LEGAL COUNSEL - WORKERS' COMPENSATION CLAIM pursuant to Subdivision (a) of Section 54956.95 of the Government Code. Claimant:
Michael Wheeler, Claim No. 20-148493. Agency claimed against: City of Santa Maria.
CITY COUNCIL WILL RECONVENE TO OPEN SESSION AT 5:30 P.M.
CALL
ROLL CALL: Councilmember Cordero, Councilmember Escobedo, Councilmember Soto, Councilmember Waterfield, and Mayor Patino
$A1,9,1rli f FPORT C)tY Attstri
1A. Present a Proclamation recognizing the month of May 2022 as:
"COMMUNITY ACTION MONTH"
in the City of Santa Maria, and congratulating CommUnify on its milestone 55th anniversary and its contributions to the Santa Maria community.
Proclamation - Community Action Month
#-#
1 B. Present a Proclamation recognizing the week of May 15 - 21, 2022, as: # - # "NATIONAL PUBLIC WORKS WEEK"
in the City of Santa Maria, and calling upon all residents and civic organizations to recognize the contributions public works officials make every day for better health, safety, and quality of life.
Proclamation - Public Works Week
1C. Present a Proclamation declaring June 2 - 5, 2022, as: # - # "GO RODEO DAYS"
in the City of Santa Maria, and encouraging all residents and businesses to enter the rodeo spirit by wearing western apparel.
Proclamation - Go Rodeo Days
1D. BUSINESSES OF THE MONTH. The City Council will present a certificate of recognition to the Featured Businesses of the Month for May 2022 - CalPortland Construction, Inc., and Donna Randolph Insurance Agency.
Businesses of the Month
# -#
PUBLIC COMMENT PERIOD
(NOT TO EXCEED A TOTAL OF 15 MINUTES)
The City Council values your input. Written comments will be accepted until 3:00 p.m. the day of the meeting via email to cityclerk(a�cityofsantamaria.orq. To address the City Council via the online Zoom application, please click here to register to speak. To join the open meeting by phone, dial 1-669-900-9128, and use Webinar ID: 836 3539 2689. Individual speakers are limited to three minutes or as directed by the Mayor. 3 CONSENT CALENDAR
The following routine items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. The Consent Calendar is approved by roll call vote with one motion.
These items are discussed only on request of Councilmembers. Members of the public may speak on Consent Calendar items during the Public Comment Period.
SHOULD A COUNCILMEMBER WISH TO DISCUSS OR DISAPPROVE ANY ITEM, it must be dropped from the blanket motion of approval and considered as a separate item.
RECOMMENDATION:
To adopt the Consent Calendar as submitted.
CITY MANAGER/CITY CLERK DEPARTMENT
3A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.
3B. Approve the Minutes of the regular City Council meeting of May 3, 2022.
City Council - May 03 2022 - Minutes
3C. Adopt a Resolution continuing the extension of the City's ability to conduct meetings of the City Council and City Boards, Commissions, and Committees partially or completely remotely by using a combination of in-person/virtual (hybrid) platforms as authorized by Government Code § 54953(e)(1)(A) to promote social distancing, prioritize the Public's Health and Wellbeing under Santa Barbara County Health Officer Orders, and provide flexibility as needed to facilitate continuity of government.
Continuation of Hybrid Meetings
COMMUNITY DEVELOPMENT DEPARTMENT
3D. Receive, review, and file the Employee Housing Resource Officer Annual Report.
Employee Housing Resource Officer Annual Report
FINANCE DEPARTMENT
3E. Payment of Warrants. Ordered ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.
3F. Payment of Payroll. Ordered ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.
PUBLIC WORKS DEPARTMENT
3G. Adopt a Resolution approving an agreement with Tierra Contracting for Bid No. 2022/04, Knudsen Way Sewer Main Replacement project.
Bid No. 2022/04 - Awarded to Tierra Contracting
3H. Adopt a Resolution approving an Agreement for Professional Services with Roesling Nakamura Terada Architects (RNT Architects) for Phase I — Programming Needs Assessment Study to expand Fire Station No. 1.
Fire Station No 1 - Assessment Study
RECREATION & PARKS
31. 1) Adopt a Resolution approving the Engineer's Reports for and
2) Adopt a Resolution declaring the .ntention to levy and setting a time and place for a public hearing thereon
Maintenance Districts and the 19 Special Benefit Zones.
Landscape Maintenance Districts S:af° Report
Report A - LMAD No. DS -9 NW
Report B - LMAD No. DS -10 NE
Report C - LMAD No. DS -6 SE
Report D - LMAD No. DS -11 SW
assessment proceedings,
collect assessments and
for the four Landscape
4 PRESENTATIONS ,t r
4A. The City Council will receive a presentation from Central Coast Community Energy (3CE) to provide its annual member agency update.
3CE Presentation
5 PUBLIC HEARING
ORDER OF PROCEEDINGS FOR PUBLIC HEARING ITEMS:
# -#
#-#
#-#
# -#
# -#
Council Agenda Report to be given.
Applicant/Appellant comments.
Questions from the City Council.
Written communications/Public input.
Public hearing to be closed.
City Council discussion and action.
5A. REINTRODUCE ORDINANCE NO. 2022-03 IN COMPLIANCE WITH AB 481
APPROVING THE POLICE DEPARTMENT'S MILITARY EQUIPMENT USE POLICY. The City Council will reintroduce Ordinance No. 2022-03 adopting a Military Equipment Use Policy for the Police Department in compliance with AB 481. (Chief of Police)
Ordinance - Military Use Policy
# -#
RECOMMENDATION:
Reintroduce Ordinance No. 2022-03 for first reading, and continue to a future meeting for second reading and adoption, adopting a Military Equipment Use Policy for the Police Department in compliance with AB 481.
5B. TECHNICAL AMENDMENTS TO THE SANTA MARIA MUNICIPAL CODE. The City Council will consider the annual amendments to the Santa Maria Municipal Code. (City Attorney)
Technical Amendments
# -#
RECOMMENDATION:
Introduce an Ordinance for first reading, and continue to a future meeting for second reading and adoption, amending various sections of the Santa Maria Municipal Code relating to parcel map approval; the Historical Museum; the Library Board; Accessory Dwelling Units; Planning Commission powers and duties; Administrative Penalties; Administrative Citations; General Penalties; Boards and Commissions; Mobile Commercial Washing; Parking Structure Use; Authority to Issue Citations; Underground Utilities; Absorption of Landmark Committee duties by the Recreation & Parks Commission; Density Bonus; and Compensation Plan. 6 REGULAR BUSINESS
ORDER OF PROCEEDINGS FOR REGULAR BUSINESS ITEMS:
Council Agenda Report to be given.
Questions from the City Council.
Written communications/Public input.
City Council discussion and action.
6A. SANTA MARIA PAVEMENT MANAGEMENT PLAN UPDATE. The City Council will receive a presentation on City roadway and maintenance programs and consider approving City standards, policies, and procedures to extend pavement infrastructure useful life. (Interim Director of Public Works)
Pavement Management Plan
# -#
RECOMMENDATION:
Adopt a Resolution confirming City standards, policies, and procedures to extend pavement infrastructure useful life.
6B. THIRD QUARTER FINANCIAL REPORT. The City Council will consider the Quarterly Financial Report for the third quarter ending March 31, 2022, and budget amendments to approve operational changes to the 2021-22 Budget. (Director of Finance) 3rd Q Financial Report
Budget Amendments - Personnel & Operational Changes/Salary Schematic RECOMMENDATION:
Receive and file Third Quarter Report ending March 31, 2022. # -#
RECOMMENDATION:
Adopt a Resolution approving third quarter amendments to the 2021-22 Budget for personnel and operational changes.
RECOMMENDATION:
Adopt a Resolution approving and adopting a comprehensive Salary Schematic Schedule for all full-time and part-time employees in accordance with CaIPERS guidelines.
REPORT BY CITY MANAGER
ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS)
ADJOURNMENT
PLEASE NOTE:
City Council Meetings are televised live on Comcast cable television channel 23 and are rebroadcast at 9:00 a.m. on the next Thursday and on the following Tuesday at 5:30 p.m. Council Meeting videos are also available for viewing on the City's website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.
If you challenge a determination made on a matter on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on this agenda, or in written correspondence to the city council at, or prior to, the public hearing.
The next regular meeting of the City Council will be held on June 7, 2022, at 5:30 p.m. The deadline for submitting items for the June 7th meeting is Wednesday, May 18th.
CITY COUNCIL MEETING INFORMATION AND PROCESS:
This agenda is prepared and posted pursuant to Government Code Section 54954.2. By listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item. In addition to any action identified in the summary description of each item, the action that may be taken by the City Council shall include: a referral to staff with specific requests for information; continuance; specific direction to staff concerning the policy or mission of the item; discontinuance of consideration; authorization to enter into negotiations and execute agreements pertaining to the item; adoption or approval; and disapproval. Items not on the agenda may not be discussed or acted upon except under emergency circumstances. (Government Code Section 54954.2).
Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk and available for public inspection during City Hall business hours the Friday
before the meeting. Any written correspondence or documents provided to a majority of the City Council after distribution of the Agenda will also be available for public inspection in the Office of the City Clerk. If requested, the agenda and supporting documents shall be made available in alternative formats to persons with a disability. The City Clerk's Office will answer any questions regarding the agenda.
Materials related to an item on this agenda submitted after distribution of the agenda packet will also be available with the agenda material for public inspection during normal business hours in the City Clerk's Office, 110 E. Cook Street, Santa Maria. Subject to the ability to post the documents prior to the meeting, such documents will also be available on the City's website at https://cityofsantamaria.civicweb.net/Portal .
The City of Santa Maria welcomes orderly participation at its meetings from all members of the public. Orderly participation means speaking only on items of City business or on subjects within the City's control. Though the City Council wants to hear your concerns and values your input, it is inappropriate to defame, yell, use profane language, interrupt, or disrupt the meeting. All cellular telephones are to be turned off or set to vibrate, and signs are not to be displayed in a manner that violates the rights of others or prevents others from watching or fully participating in the Council meeting. Pursuant to Government Code Section 36813, the Mayor is authorized to prohibit such conduct, up to and including ordering anyone that disrupts the meeting to be removed from the City Council Chambers.
To receive reasonable accommodation under the Americans with Disabilities Act during the meeting, please notify the City Clerk's office of your needs during business hours at least 48 hours in advance of the meeting (typically before 3 p.m. on the Thursday before the meeting). The Office of the City Clerk is located at 110 East Cook Street in Santa Maria; telephone (805) 925-0951, extension 2307. The City will give primary consideration to your request in providing assistance. Examples of assistance may include exhibits in large -sized format, use of assisted listening equipment, use of the California Relay Service, texting by cellular phone, or the services of a live interpreter.
Assisted listening equipment can also be used for translation by Spanish -only speaking persons. To allow the City to coordinate and request a Spanish translator from the volunteer corps, contact the Office of the City Clerk by 1:00 p.m. on Monday before the meeting. Equipo tambien puede ser utilizado para la asistencia de traduccidn para esas personas que solamente hablan espanol. Para permitirle a la Ciudad que coordine y solicite un traductor de un grupo de voluntarios, Ilame al (805) 925-0951 extension 2307 a la 1:00 de la tarde el lunes antes de la junta.