FOR THE COUNCIL MEETING OF MAY 17, 2022
COUNCIL AGENDA REPORT
TO: City Council
FROM: City Manager
Prepared by: Interim Director of Public Works
SUBJECT: AWARD OF ARCHITECT/ENGINEERING (A/E) SERVICES TO ROESLING NAKAMURA TERADA ARCHITECTS FOR PHASE I — PROGRAMMING
NEEDS ASSESSMENT STUDY TO EXPAND FIRE STATION NO. 1
RECOMMENDATION:
That the City Council adopt a Resolution approving an Agreement for Professional Services with Roesling Nakamura Terada Architects (RNT Architects) for Phase I — Programming Needs Assessment Study to expand Fire Station No. 1.
BACKGROUND:
The total response workload for the Fire Department has increased 12.5 percent over the past 10 years. Fire Station No. 1, serving in its current location since October 25, 2002, has been identified as the station with the highest response workload. It is located in a high -risk zone and is surrounded by public assembly facilities, including schools.
In April 2020, with support of a SAFER grant from FEMA, Fire Station No. 1 added a second engine company with three full-time firefighters to help the Department respond more efficiently to the increased call volume of District 1. District 1 comprises most of the downtown area, from Alvin Avenue to Stowell Road and from Highway 101 to Blosser Road. With six sleeping quarters and up to eight personnel sleeping in the facility, COVID restrictions required Fire personnel to sleep in alternative quarters. From April 2020 to July 2021, the seventh person at the station was sleeping in a rented API trailer in the parking lot.
To accommodate increased staffing, additional apparatus, Shift Battalion Chiefs, workout facilities, and future growth, Fire Station No. 1 requires expansion. Expansion of the current Fire Station No. 1 will facilitate the eventual construction of a new Administration building currently listed under the Growth Mitigation projects.
DISCUSSION:
To initiate the Fire Station No. 1 expansion project, the Public Works Department released a Request for Proposals (RFP) to solicit Architectural and Engineering (A&E) consultant services. Seven technical proposals were received, evaluated, and ranked by the City's Consultant Selection Committee. The four highest -ranked qualified consultants were interviewed and further evaluated by the Selection Committee who selected RNT
Architects as the most qualified firm to provide the required A&E services and to develop a comprehensive building program for this critical facility's expansion.
In addition to strong qualifications and references, the RNT Architects team's proposal included a thorough project understanding, a comprehensive scope, and a project development approach fully adaptable to the City's Fire Department needs.
Alternatives
The City Council may:
1. Make determinations to select one of the other top -ranked proposers and direct staff to return to a future meeting, following negotiations with the other consultants.
This will result in selecting a consultant ranked lower by the City's Consultant Selection Committee.
2. Direct staff to issue a new RFP for A&E services to design the facility's expansion.
Issuing a new RFP would result in additional staff time and costs without ensuring enhanced consultant response rates and results.
City staff recommends approving the Professional Services Agreement with RNT Architects.
Fiscal Considerations
RNT Architects has provided a proposal for the Phase I — Programming Needs Assessment Study with a cost estimate of $112,500. This phased approach to the Fire Station's expansion project will provide the City with the decision -making information to establish an architectural program tailored to the site and the Fire Department's operational needs while identifying comprehensive funding stream obligations.
Funds have been allocated and appropriated from account FIRE ADMINISTRATION REMODEL — MEASURE U — GENERAL FUND account E-011-009-090-52-01.
Additional funding is being requested by the Fire Department for the subsequent phases of this Project's development, including its construction.
Impact to the Community
The community will benefit from the enhanced response that the additional staffing and apparatus capacity the expansion will provide to Fire Station No. 1. Furthermore, the expansion will facilitate the eventual construction of a new Administration building providing added utility for the Fire Department's operations. 2 Other Agency Review
To define the approval process and expose any critical project issues, the Consultant will review and coordinate with the Community Development Department and other agencies having jurisdiction.
CHRISTOS STOYOS,U SCE, P.E.
Principal Civil Engineer
BRETT FULGONI
Interim Director of Public Works
Attachment A: Agreement for Professional Services
Attachment B: Identified as Exhibits A and B
3 AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made on May 17, 2022 by and between Roesling Nakamura Terada Architects, Inc., a California Corporation ("Consultant"), and the City of Santa Maria, a California Municipal Corporation and charter city ("City"), in Santa Maria, California, based on the following recitals:
WHEREAS, the City has determined it is in the public interest to proceed with the work hereinafter described as "Project"; and
WHEREAS, the City has determined the Project involves performance of Consultant services of a temporary nature; and
WHEREAS, the City does not have available employees to perform the services for the Project; and
WHEREAS, the City has selected the Consultant based on their submitted proposal dated October 28, 2021 and based on the Consultant's qualifications and technical expertise in the design of fire stations; and
WHEREAS, the City has requested the Consultant perform the services for the Project; and
WHEREAS, the Consultant is registered or licensed in California to perform professional and technical services for the Project.
NOW, THEREFORE, IT IS AGREED:
1. Recitals true. The above recitals are true.
2. General.
2.01 Term and Termination. The term of this Agreement begins on the first date written above and ends when the tasks listed in ExhibitA are completed to the satisfaction of the City. This Agreement may be extended by mutual consent of the parties. This Agreement may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state or federal law. Termination is effective fourteen (14) days after deposit of notice as specified in this Agreement.
2.02 Services to be Performed. The Consultant shall determine the method, details, and means of providing services for the Project. The Consultant agrees to perform the specific services listed in Exhibit "A."
2.03 City's Duties. The City's duties under this Agreement are to cooperate with the Consultant in the performance of the Agreement and timely pay invoices.
2.04 Payment. Payment terms under this Agreement are listed in Exhibit "B."
2.05 Insurance. The Consultant shall provide insurance as listed in Exhibit "C."
2.06 Exhibits. Exhibits "A", "B", and "C" are attached and incorporated.
Atty. rev. 2019; Risk rev. 2020 Page 1 of 9
3. Consultant's Obligations.
3.01 Minimum Amount of Service. The Consultant shall devote sufficient time to perform services under this Agreement efficiently and effectively. The Consultant may represent, perform services for and be employed by additional individuals or entities, in the Consultant's sole discretion, as long as the performance of these extracontractual services does not interfere with or present a conflict with the City's business.
3.02 Tools and Equipment. Except as otherwise stated in this Agreement, the Consultant will supply all tools and equipment necessary to perform this Agreement.
3.03 Status. The Consultant (including its employees) is an independent Consultant. No employer/employee relationship exists between the Consultant and the City. The Consultant's assigned personnel shall not be entitled to any benefits payable to employees of City. The City is not required to make any deductions or withholdings from the compensation payable to Consultant under this Agreement.
3.04 Indemnification. To the fullest extent permitted by law, the Consultant shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys' fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of the Consultant or the acts or omissions of an employee, agent or subcontractor of the Consultant.
The provisions of this paragraph survive completion of the services or the termination of this Agreement. The provisions of this section are not limited by the provisions of the section relating to insurance.
4. Miscellaneous
4.01 Notices. All communication relating to the day-to-day activities of this Agreement shall be exchanged between a designated representative of the City and a representative of the Consultant, listed below. All notices shall be addressed as follows unless a written change is filed with the City:
City:
Brett Fulgoni
City of Santa Maria
Public Works Department
110 S. Pine Street, Suite 101
Santa Maria, CA 93458
Consultant:
Tyson K. Cline
Roesling Nakamura Terada Architects, Inc.
285 N. Ventura Avenue #102
Ventura, CA 93001
If the designated Representative or address of either party changes during the term of this Agreement, a written notice shall be given to the other party prior to the effective date of change.
Any written notices required under this Agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used.
4.02 Compliance with Laws, etc. The Consultant shall comply with all laws, including but not limited to the rules and policies of the City, in performing this Agreement.
4.03 Integration. This Agreement constitutes the entire agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this Atty. rev. 2019; Risk rev. 2020 Page 2 of 9
Agreement must be in writing and signed by the appropriate representatives of the parties.
4.04 Interpretation. This Agreement shall be interpreted in accordance with the laws of the State of California.
4.05 Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.
4.06 Warranty of authority. Each person signing this Agreement on behalf of a party warrants that he or she has authority to do so.
4.07 No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.
4.08 Severabilitv. The provisions of this Agreement are severable. If any part of this Agreement is held invalid by a court of competent jurisdiction, the remainder of the Agreement shall remain in full force and effect unless amended or modified by mutual written consent of the parties.
4.09 Submittals. In addition to any other submittals required by this Agreement, Consultant shall submit copies of its current business license and current certificate of workers compensation coverage to the City before beginning work on this project.
4.10 Prevailing Wage. If applicable, the Consultant and all subcontractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code. The Director's determination is on file and open to inspection at www.dir.ca.gov and is referred to and made a part hereof; the wage rates therein ascertained, determined and specified are referred to and made a part hereof as though fully set forth herein.
CONTINUED ON NEXT PAGE
Atty. rev. 2019; Risk rev. 2020 Page 3 of 9
IN WITNESS WHEREOF, this Agreement is executed by the parties on the date first written above.
"Consultant"
RNT ARCHITECTS
a California Corporation
By:
"City"
CITY OF SANTA MARIA
a political subdivision
of the State of California
By:
JASON STILLWELL
City Manager
ATTEST
By:
RHONDA M. WHITE, CMC
Chief Deputy City Clerk
APPROVED AS TO FORM
Risk Manager
Attorney
Atty. rev. 2019; Risk rev. 2020 Page 4 of 9
EXHIBIT "A"
SERVICES TO BE PROVIDED
(ATTACHED)
Atty. rev. 2019; Risk rev. 2020 Page 5 of 9
EXHIBIT "B"
PAYMENT
I. PROGRESS AUTHORIZATION
Written authorization to proceed from the City authorizes the Consultant to generate the
NOT -TO -EXCEED COST OF ONE HUNDRED TWELVE THOUSAND FIVE HUNDRED DOLLARS AND ZERO CENTS ($112,500.00) in fees for above listed tasks based on the rate schedule(s) attached.
TOTAL NOT -TO -EXCEED COSTS: $112,500.00
The City reserves the right to withhold any amount if unsatisfied with the service the Consultant provides or if the Consultant exceeds this written authorization for the above not -to -exceed costs.
II. INVOICE PROCEDURE
The Consultant's bills shall be substantiated by appropriate documentation, and include an itemized listing of personnel, sub -consultants, and other direct costs incurred.
Atty. rev. 2019; Risk rev. 2020 Page 6 of 9
EXHIBIT "C"
INSURANCE
The Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, his/her agents, representatives, or employees. If the Consultant maintains broader coverage and/or higher limits than the minimums shown below, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant.
1) Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.
2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1); if Consultant has no owned autos, covering hired (Code 8) and non -owned autos (Code 9).
3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the Consultant's profession.
Architects' and engineers' coverage is to be endorsed to include contractual liability. 2) Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.
3. Workers' Compensation: Statutory limits.
4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.
5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.
3) Self -insured Retentions
Self -insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.
4) Other Insurance Provisions
a) The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
Atty. rev. 2019; Risk rev. 2020 Page 7 of 9
i) The City of Santa Maria, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment fumished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the Consultant's insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used). ii) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. iii) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All notices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return -receipt requested. iv) Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. The Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
v) If any of the required policies provide claims -made coverage:
(1) The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.
(2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. (3) If coverage is cancelled or non -renewed, and not replaced with another claims - made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work.
5) Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.
6) Verification of Coverage
a) The Consultant shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause.
b) All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. c) The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications, at any time.
Atty. rev. 2019; Risk rev. 2020 Page 8 of 9
7) Special Risks or Circumstances
The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Atty. rev. 2019; Risk rev. 2020 Page 9 of 9
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285 N Ventura Ave 1 Ste 102 1 Ventura. CA 93001 1 P805.626.5330 Originaly Proposed on October 28, 2021
Revised: May 3, 2022
Christos A. Stoyos, P.E.
Principal Civil Engineer
City of Santa Maria - Department of Public Works
110 S. Pine Street, Suite 221 - Santa Maria, CA 93458
(805) 925-0951 ext 1958
F805.626.5350
ARCHITECTURAL AND ENGINEERING SERVICES FOR THE EXPANSION OF FIRE STATION NO. 1 REVISION 2.
We would like to thank you for the opportunity to provide this proposal for architectural and engineering services to support the City of Santa Maria with this project.
Project Scope:
Fire Station 1 Remodel and Expansion Task
Fire Station No. 1 for the City of Santa Maria Fire Department is located at the intersection of West Cook and South Pine Street. This location is within a well -established mixed -use neighborhood that comprises of housing in addition to commercial and services uses. We understand the original 2001 design incorporated considerations for a potential future expansion. Our team would like to maximize these early investments when considering design options.
Key project components consist of the following:
• Working within the limitations and characteristics of the existing Headquarters campus and existing building infrastructure • Appropriate approaches to energy conservation and generation • Additional crew quarters
• Additional office space
• Relocated workout facilities
• Expansion to Day Room
• Additional Apparatus Bays
Page I 1
EXHIBIT "A" SERVICES TO BE PROVIDED FIRE STATION No. 1 EXPANSION
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Ralph Roesling
KoTaro Nakamura
Mun Ying Kung
Chikoko Terada
Joe Mansfield
Rommel Claes
Raul Diaz
Tyson Cline
Rick Espana
Gemma Hsiueh
Chris Bradbury
Raesling Nakamura leradu Architect
www. rntarchllecli.com
285 N Ventura Ave 1 Sre 102 1 Ventura. CA 93001 1 P805.626.5330 1 F805.626.5350 Originaly Proposed on October 28, 2021
Revised: May 3, 2022
Christos A. Stoyos, P.E.
Principal Civil Engineer
City of Santa Maria - Department of Public Works
110 S. Pine Street, Suite 221 - Santa Maria, CA 93458
(805) 925-0951 ext 1958
ARCHITECTURAL AND ENGINEERING SERVICES FOR THE EXPANSION OF FIRE STATION NO. 1 REVISION 2.
We would like to thank you for the opportunity to provide this proposal for architectural and engineering services to support the City of Santa Maria with this project.
Project Scope:
Fire Station 1 Remodel and Expansion Task
Fire Station No. 1 for the City of Santa Maria Fire Department is located at the intersection of West Cook and South Pine Street. This location is within a well -established mixed -use neighborhood that comprises of housing in addition to commercial and services uses. We understand the original 2001 design incorporated considerations for a potential future expansion. Our team would like to maximize these early investments when considering design options.
Key project components consist of the following:
• Working within the limitations and characteristics of the existing HeadgJarters campus and existing building infrastructure • Appropriate approaches to energy conservation and generation • Additional crew quarters
• Additional office space
• Relocated workout facilities
• Expansion to Day Room
• Additional Apparatus Bays
EXHIBIT "A" SERVICES TO BE PROVIDED FIRE STATION No. 1 EXPANSION
Diagram A- Survey Study Area Limits
ARCHITECTURAL AND ENGINEERING SERVICES FOR THE EXPANSION OF FIRE STATION NO. 1 CENTER REV 2
City of Santa Maria Page 13 of 5
EXHIBIT "A" SERVICES TO BE PROVIDED FIRE STATION No. 1 EXPANSION
Exclusions / Potential Additional Services:
It is helpful to list certain limitations that we assume will not be needed to be performed by the design team in order to complete the project scope. • City of Santa Maria Planning review and approvals
• Authority Having Jurisdiction review fees
• Right of way improvements
• Utility upgrades
• Owners project requirements
• Additional client meetings
• Roofing Assessments and Reports
• Seismic retrofits or other structural upgrades
• IT/Communication system design and specification
• Security system design and specification
• Audio/Video system design and specification
• Energy modeling or solar studies
• Hazardous material evaluation / removal
• Traffic studies
• Changes required due to unanticipated field conditions • Environmental studies and reports
• Revisions of drawings, specifications, models, or other design documents when such revisions are:
o Inconsistent with approvals or instructions previously given by the Owner, including revisions made
necessary by adjustments in the Owner's program or
Project budget.
o Required by the enactment or revision of codes,
laws, or regulations during or after the preparation of the design documents; or Due to changes required
as a result of the Owner's failure to render decisions
in a timely manner.
ARCHITECTURAL AND ENGINEERING SERVICES FOR THE EXPANSION OF FIRE STATION NO. I CENTER REV 2
City of Santa Maria Page 1 4 of 5
EXHIBIT "A" SERVICES TO BE PROVIDED FIRE STATION No. 1 EXPANSION
Fee Proposal:
A fixed fee proposal is provided to be billed as a percentage of completion by task and defined within the Attached Exhibit A
Reimbursables are billed with 10% added to the cost and are not expected to exceed $3,850.
Owner -provided Items:
It is important that some items be provided by the client in a timely manner to maintain the proposed schedule and fee:
1. Notice to proceed
2. Signed contract documents
3. Existing condition reference drawings (as -built and original construction)
a. If CAD is available, a reduction in fees may be available.
4. Timely review and return of comments and direction to the design team.
5. Authority Having Jurisdiction review fees (unless waived)
6. 30 -day electrical service load readings (if needed)
7. Comprehensive/destructive survey, air balancing report, system tests, tracing, or scoping of existing systems for Engineer's use (if needed)
8. Installation of low -voltage, communication, A/V and/or security systems (coordination of conduit and j -box placement included).
We would like to thank you for the opportunity to assist the City of Santa Maria with this project. If you feel that this proposal is in alignment with your goals for this project please indicate your approval below. Please contact me if you have any question or comments.
Sincerely,
Tyson Cline, AIA, Principal -. ner
Roesling Nakamura Ter a Architects, Inc.
> Please sign below and return a copy to authorize your approval.
Signature Date
Name
ARCHITECTURAL AND ENGINEERING SERVICES FOR THE EXPANSION OF FIRE STATION NO. 1 CENTER REV 2
City of Santa Maria Page 1 5 of 5
EXHIBIT "A" SERVICES TO BE PROVIDED FIRE STATION No. 1 EXPANSION
EXHIBIT -13* PAYMENT
Phase I: Programing Needs Assessment Study
Sub -loll Fee Fac0les Needs Aeeeasme
Total
Fire Station 1 Expansion Test
1A-1 Existing Cundhons Evaluation and Research 13 visits) to -2 Program Verification 13 Meaux
to -3 Sustalnabprly Goal Setting
1A-0 Program Document Creation
IA -5 Design Chanelle and Concept Design
10-6 Concept Cost Opinion
1A -T City Review (2 Meetings)
IA -8 Initial agency having jurisdiction
1A-9 Field Suney
(',Schedule Creation
i Project Management and Coordination
'1030 Coordination IWegabon0 Con(.,
(3
Sub Total
Reimbursables
FEE
110701 FEE
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ECG CM . CM Engineering
Mecums/
PrAVpal Prapct Nct Draftsperson
Malmo,
E 273 E 233 S 198 S 150
Pmlect Sri. it Erg! Associate Assistant Survey 2 -Man
stamper Sipa Engineer Ergnaer crw IPOrt
S 195 S 175 5 145 S 115 S 275
S 40,1]8
E 1,638
5 15,378
S 13,850
S 9,900
8 66
70 66
8 6
2 2
2 2
14 12
2 4
2 12
16 27
2 8
12 18
4 1
4 4
6 4
2 2
8 2
6 4
S
18860
5 4,680
S 1,575
6 3,045
6 2,760
s 6,600
24 9
21 24
24 6
6 4
8 2
9 6
7 24
24 1
2 Von Sande. Sanctum!
Prindryla Senior Popp
Cru,50 Erguw r
5 205 S 195
3C Engineering •
Mecnonlca/Plumbing
PTcpal Project
Engineer Manger
S 19s S 135
14.035
E
S 3,885
11,580
S 3895
19 S 10140
52 21
5 7,895
57 7
8 21
9 2
1 2
8 12
4 8
2 0
2 2
2 4
Thom. Engineering - Electrical /
Specialised Epalpment
PCID-Landscape
FIBc4atl Prgat Design
EpYrra
Record Manager AEWIBnI
S 218 5 189 E 134
Principal0000
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Mail*a Manager Derionan
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3a00bo$ 8 T00ng - Cost
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Cost Cm EeyMmr
Esemp Egnuq
3 184 S 124 S 92
8,226
8.796
S 432
2 S 6,993
37 $ 804
6 s 2,275
13 S 5,100
S 2,420
22 2
2,203
12 1a
4 4
8 4
2 S 2,87
6.610
s 550
2 a
4 8
18 12
23 LI
40,770
183180 S
14,035 S
11,580 S
8,229 $
6.705 s
5,610
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60018
586
500
500 $
560 lL
500
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818,1001
514,5351 512060
58,729
0103561
56.110
8112.0001
FIRE STATION No.1 EXPANSION
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,
CALIFORNIA, APPROVING AN AGREEMENT FOR PROFESSIONAL SERVICES
WITH ROESLING NAKAMURA TERADA ARCHITECTS (RNT ARCHITECTS) FOR PHASE I — PROGRAMMING NEEDS ASSESSMENT STUDY TO EXPAND
FIRE STATION NO. 1
WHEREAS, the City of Santa Maria determined it is in the public interest to design expansion to the existing station building and prepare for future new facilities at Fire Station No. 1 located at 314 West Cook Street; and
WHEREAS, on September 21, 2021, the City released a Request for Proposals (RFP) from qualified firms to provide Architect/Engineering (A/E) services for the design of the facility's expansion; and
WHEREAS, a City Selection Committee evaluated and ranked seven technical proposals and determined that the proposal from RNT Architects best met the needs of the City's architectural programming and designing services; and WHEREAS, the Public Works and Fire Departments negotiated the terms of a Professional Services Agreement for NE services for Phase I — Programming Needs Assessment Study ("Agreement") with RNT Architects; and WHEREAS, execution of the Agreement enables the City to advance in improving Fire Station No. 1's operational capacity and consequently enhancing the Fire Department's response time in the downtown area, one of the City's high -risk zones.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
1. The City Manager, or designee, is hereby authorized and directed to execute for and on behalf of the City of Santa Maria, an Agreement for Professional (Agreement) with RNT Architects for NE services for Phase I — Programming Needs Assessment Study to expand Fire Station No. 1; and
2. The City Manager, or designee, is hereby authorized and directed to enter into future extensions or amendments to the Agreement consistent with the terms of the Agreement; and
3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 17th day of May 2022.
Mayor
ATTEST:
Chief Deputy City Clerk
APPROVED AS TO FORM:
City Attorney
APPROVED AS To cnNTENT.
Department Director
City Manager