FOR THE COUNCIL MEETING OF MAY 17, 2022
COUNCIL AGENDA REPORT
TO: City Council
FROM: City Manager
Prepared by: Interim Director of Public Works
SUBJECT: AWARD OF BID - KNUDSEN WAY SEWER MAIN REPLACEMENT, BID NO. 2022/04
RECOMMENDATION:
That the City Council adopt a Resolution approving an agreement with Tierra Contracting for Bid No. 2022/04, Knudsen Way Sewer Main Replacement project.
BACKGROUND:
This project will upgrade approximately 660 feet of the sewer main on Knudsen Way near Blosser Road. The project has been identified in the City's 2012 Utility Capacity Study as Project A-2 and has also been included in the City's Growth Mitigation Program Capital Improvement Program.
The project will replace an existing 15" sewer line with a 21" sewer line providing increased capacity for the currently surcharged line. As the sewer line serves part of the central portion of the City, increased capacity will allow for infill, redevelopment, and densification projects in the City's core and reduce the potential for sewer overflow or backups from the surcharged condition.
Construction of the Knudsen Way Sewer Main Replacement, Bid No. 2022/04, consists of sewer bypassing, furnishing and installing PS115 PVC gravity sewer line, trench backfilling and compacting, furnishing and installing sanitary sewer manholes, abandoning and/or removing existing gravity sewer lines, abandoning and/or removing existing sewer manholes, connecting to the existing sewer collection network, removing and replacing curb and gutter and concrete spandrel, and all other site work necessary to render the facility complete and operational.
DISCUSSION:
A report of the bids received summarizing the detailed proposal (Attachment A) of each of the bidders, and the agreement (Attachment B) are attached.
PROJECT DATA
Low Bid:
High Bid:
No. Bids Received:
Engineer's Estimate:
Bid Opening:
Time Allowed:
$481,700
$964,440
-5-
$475,000-$550,000
2:00 p.m. on 04/05/2022
45 WORKING DAYS
Subcontractors for this project are as listed:
Company name
True Cut Concrete Cutting
Herc Rentals
Mainline Utility
Super Seal & Stripe
City, State
Camarillo, CA
Bakersfield, CA
Lompoc, CA
Fillmore, CA
Signed proposals and bid bond forms are available for viewing in the office of the Chief Deputy City Clerk.
Alternatives
The recommended action is to award the bid of $481,700. There were no additive alternative bid items included in this project.
The alternative to the recommended action would be to reject all bids. The low bid received is responsive to the City's Request for Bids, and the low bidder is responsible and well - regarded having successfully completed similar public works projects in the past.
Fiscal Considerations
Sufficient funds for this project have been budgeted and are in the accounts KNUDSEN WAY UCS A-2 SEWER LINE REPLACEMENT, (E-027-011-044-52-07) and KNUDSEN SEWER PROJECT ARPA-10, (E-047-012=040-52-10). The funding sources are from Growth Mitigation Funds and the American Rescue Plan Act (ARPA) of 2021.
Available Budget Accounts Amount
KNUDSEN WAY UCS A-2 SEWER LINE REPLACEMENT $ 41,649
KNUDSEN SEWER PROJECT (ARPA-10) $ 572,306
Total $ 613,955
Estimated Proiect Expenditures Amount
Award $ 481,700
Contingency (15%) $ 72,255
Staff Time, Inspection, and Materials Testing $ 60,000
Total $ 613,955
Use of Growth Mitigation and ARPA Funds
The City's Utilities Department will contribute approximately $42,000 from growth mitigation fees collected for this project. The purpose of the City's growth mitigation fee program is to enhance the design, construction, and acquisition of facilities and equipment, maintain the City's level of service, and mitigate the impacts of growth. The Santa Maria City Council adopted the first Capital Improvement Plan and implemented Ordinances for the Growth Mitigation Fee Program on July 6, 1993, and the last update to this program was on October 20, 2020.
2 The City of Santa Maria will also utilize Fiscal Recovery Funds from ARPA for this project.
The American Rescue Plan Act of 2021 (ARPA; P.L. 117-2) was signed into law by President Biden on March 11, 2021, which is the latest in a series of Coronavirus Disease 2019 (COVID-19)-related relief and economic stimulus legislation. One of the stimulus' eligible uses is to invest in water and sewer, not only to improve community infrastructure but to stimulate the local economies with good jobs.
Impact to the Community
The Knudsen Way Sewer upgrade will provide the additional sewer system collection capacity to meet this City's buildout needs and sustain growth.
Given the project's confined and predominately upgrade character, there will be negligible short-term construction -related mobility and access impacts. The Public Works Department, in partnership with the Contractor, will alleviate any such impact by utilizing standard traffic control practices that can circulate in a safe and timely manner, for pedestrians, bicycles, and vehicles throughout the project work. Public and school transportation, emergency services, and access conflicts will be evaluated and managed based on specific construction schedules.
Other A. enc Revie
No other agency ;-vi-w necessary or anticipated.
CHRISTOS A. STO j' S, MSCE, P.E.
Principal Civil Engin: -r
BRETT FULGONI
Interim Director of Public Works
Attachments: A: Detailed Bid Results
B: Knudsen Way Sewer Main Replacement Agreement
3 ATTACHMENTA
DETAILED BID RESULTS
CITY OF SANTA MARIA
E-MAIL: [email protected]
PROJECT: KNUDSEN WAY SEWER MAIN REPLACEMENT
BID NO.: 2022-4
BID OPENING DATE: 04/05/2022
DESCRIPTION
ESTIMATED
QUANTITY
ENGINEER'S ESTIMATE
BASE BID ITEMS
QUANTITY 1 UNIT
UNIT
PRICE
ESTIMATED
TOTAL
$ 481,700.001
Blair Douglas, President
Tierra Contracting
5484 Overpass Road, Santa Barbara 93111
$ 533,195.001
Ariel Arroyo
Main Line Engineering
228 Amherst PI., Lompoc, CA93436
UNI r
PRICE
ESTIMATED
TOTAL
UNIT
PRICE
ESTIMATED
TOTAL
Construction Coordination
1 LS
$ 20,000.00
$ 10,000.00
$20,000.00
$10,000.00
50,000.00
$ 50,000.00
$ 15,000.00
2,000.00 $ 2,000.00
5,000.00 $ 5,000.00
Traffic Control, Construction Area
Signs, Postings and Notifications
LS
15,000.00
Water Pollution Control Plan
1 LS
$ 5,000.00
$5,000.00
1,000.00
$ 1,000.00
$ 12,000.00
2,000.00 $ _ 2,000.00
Pothole Existing Utilities
3 EA
$ 1,000.00
$3,000.00
4,000.00
500.00 $ 1,500.00
Bypass Pumping & Sewage Flow
Control
1 LS
$ 20,000.00
$20,000.00
30,000.00
360.00
365.00
$ 30,000.00
}
$ 9,000.00
$ 7,665.00
10,000.00
578.00
$ 10,000.00
Excavation, Placement, and Backfill of
12" SDR35 PVC S.S.
25 LF
$ 175.00
$4,375.00
$ 14,450.00
Excavation, Placement, and Backfill of
18" PS115 PVC S.S.
21 LF
$ 246.00
$5,166.00
745.00
$ 15,645.00
Excavation, Placement, and Backfill of
21" PS115 PVC S.S.
660
LF
$ 243.00
$180,380.00
372.00
$ 245,520.00
410.00
$ 270,600.00
CM-avauon, r moeuronr, ell! 1.I oal.mm ur
ow^ nc„n n„0 c 0
13 LF
$ 322.00
$4,188.00
380.00
$ 4,940.00
840.00
5,000.00
$ 10,920.00
$ 5,000.00
Sewer Lateral
1 EA
$ 1,500.00
$1,500.00
8,500.00
$ 8,500.00
60 -inch Diameter Pre -cast Concrete
S.S. Manhole
2 EA
$ 30,000.00
880,000.00
12,000.00
$ 24,000.00
32,000.00
$ 64,000.00
60 -inch Diameter Pre -cast Concrete
S.S.
1 EA
$ 33,000,00
$33,000.00
12,500.00
$ 12,500.00
35,000.00
$ 35,000.00
Drop Manhole
1 EA
$ 33,000.00
$ 10,000.00
$33,000.00
$20,000.00
$12,000.00
14,000.00
$ 14,000.00
15,800.00
$ 15,600.00
Install Cast -in -Place Polymer Concrete
Manhole, 8-12' deep, 60 -inch diameter,
complete and in place, in accordance
with the plans and specifications.
2 EA
7,500.00
$ 15,000.00
7,900.00
6,000.00
$ 15,800.00
$ 6,000.00
Excavation and Removal of 48' S.S.
Manhole
1 EA
$ 12,000.00
8,000.00
$ 8,000.00
Excavation and Removal of 60' S.S.
Manhole
55 LF
$ 5.00
$275.00
150.00
$ 8,250.00
200.00
$ 11,000.00
Excavation and Removal of Existing
S.S. Main
5 EA
$ 25.00
$125.00
600.00
3,500.00
$ 3,000.00
$ 3,500.00
400.00
$ 2,000.00
Abandonment of Existing S.S. Main
1 EA
$ 8,000.00
58,000.00
510,000.00
6,200.00
$ 6,200.00
Abandonment of Existing S.S. Manhole
1 LS
$ 10,000.00
5,000.00
$ 5,000.00
16,000.00
180.00
$ 16,000.00
$ 6,480.00
S.S. Pipeline Cleaning, CCTV
Inspection and Taping
36 SF
' $ 5.00
$180.00
75.00 $ 2,700.00
P.C.C. Spandrel
25 LE
$ 60.00
$1,500.00
85.00 $ 2,125.00
$ 2,000.00
160.00
8 4,000.00
Pavement Markings, Traffic Stripes, and
Reflective Pavement Markers
1 LS
$ 1,000.00
`
$1,000.00
2,000.00
14,000.00
8 14,000.00
$ -
$
$ -
TOTAL:II
$ 412,687.00
LOW BIDDER'S LISTED SUBCONTRACTORS
True Cut Concrete Culling
Herc Rentals
Mainline Utility
Saw Cutting
SuppIv By Pass Pumping
Video Inspection
Supper S0L& tapB.vww,... iO,mw,shgae uo.„,.,aierw,m*r ncsey'tmzvflOJeCTsmasuKnudson wa ,,,.SSAPk19m 4,10
1.8 481,700.00
OTHER BIDS
Raminha Construction, Inc. _
John Madonna Construction Co, Inc.
$ 867,600.00
$ 964,440.00
flegaca+a„ WiW Sq Result Fam.N„
$ 533,195.00
$ 677,777.001
Brough Construction, Inc.
634 Printz Road
Arroyo Grande, CA 93420
UNIT ESriMAI ED
PRICE TOTAL
24,000.00, $ 24,000.00
18,000.00 $ 18,000.00
1,500.00 1 $ 1,500.00
2,700.00 1 $ 8,100.00
26,000.00
$ 26,000.00
475.00
11,875.00
650.00
13,650.00
540.00 $
1,200.00 $
9,500.00 $
31,500.00
356,400.00
15,600.00
9,500.00
63,000.00
41,000.00
37,000.00
41,000.00
37,000.00
$ 13,800.00
6,900.00
12,200.00
50.00 $ 12,200.00
$ 2,750.00
1,000.00
3,300.00 1 $ 3,300.00
$ 5,000.00
5,800.00
$ 5,800.00
82.00 $ 2,952.00
190.00 1 $ 4,750.00
1,600.00
$ 1,600.00
I $ 677,777.00
DETAILED BID RESULTS
CITY OF SANTA MARIA
E-MAIL: [email protected]
PROJECT: KNUDSEN WAY SEWER MAIN REPLACEMENT
BID NO.: 2022-4
BID OPENING DATE: 04/05/2022
DESCRIPTION
ESTIMATED
QUANTITY
ENGINEER'S ESTIMATE
$ 481,700.00 I
Blair Douglas, President
Tierra Contracting
5484 Overpass Road, Santa Barbara 93111
$ 533,195.00 L
Ariel Arroyo
Main Line Engineering
228 Amherst PL, Lompoc, CA 93436
REF.
BASE BID ITEMS
QUANTITY
UNIT
UNIT
PRICE
ESTIMATED
TOTAL
UNIT ESf1MAI ED
PRICE TOTAL
UNIT ESTIMATED
PRICE TOTAL
MNS Engineers Survey
L
$ 677,777.00
Brough Construction, InC.
634 Printz Road
Arroyo Grande, CA 93420
UNIT ESTIMATED
PRICE TOTAL
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AGREEMENT
THIS AGREEMENT, made and entered into this 17t'' day of May 2022, by and between Tierra Contracting
hereinafter referred to as "Contractor," and the City of Santa Maria in the County of Santa Barbara, California, hereinafter referred to as "Owner." WITNESSETH:
That for and in consideration of the promises and agreements hereinafter made and exchanged, Owner and Contractor agrees as follows:
1. That Contractor shall complete the work generally described as follows: BID NO. 2022/04, KNUDSEN WAY SEWER MAIN REPLACEMENT in accordance with the Contract Documents therefore, adopted by the City Council, of Owner, as prepared by City of Santa Maria.
2. That Owner will pay Contractor progress payments and the final payment, in accordance with the provisions of the contract documents, with warrants drawn on the appropriate fund or funds as required, at the prices bid on the proposal form accepted by Owner and set forth in this agreement.
Total Bid of FOUR HUNDRED EIGHTY-ONE THOUSAND SEVEN HUNDRED SEVEN
DOLLARS AND SEVENTY-FIVE CENTS
Contract Price in Figures $ 481,700.00
3. Contractor agrees to complete said work within the contract time of Forty -Five (45) Working days, from the day following the issuance of the Notice to Proceed, and approved extensions thereof, to the satisfaction of Owner before final payment is made.
4. Time is of the essence on this contract.
5. It is mutually understood and agreed that time is of the essence of this agreement and that it is difficult to ascertain the amount of damages required to properly compensate Owner for failure by Contractor to comply with all the contract requirements within the time fixed in the agreement.
In accordance with California Government Code, Section 53069.85, the amount of liquidated damages to be paid to Owner for each day completion is delayed beyond the time for completion, shall be five hundred ($500) dollars. Contractor hereby acknowledges that it has reviewed said provisions relating to liquidated damages and the amount thereof and accepts the same as being reasonable under the ATTACHMENT 13
circumstances and as a material part of the consideration for this contract.
Contractor also acknowledges that progress payments made after the scheduled completion date do not constitute a waiver of liquidated damages.
6. That, in accordance with Section 1774 of the California Labor Code, Contractor will pay, and will require subcontractors to pay, employees on the project a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations and wage standards applicable to this work, contained in or referenced in the contract documents.
7. That, in accordance with Section 1775 of the California Labor Code, Contractor shall forfeit to Owner, as a penalty, not more than two hundred dollars ($200) for each day, or portion thereof, for each worker paid, either by Contractor or any subcontractor, less than the prevailing rates as determined by the Director of the California Department of Industrial Relations for the work.
8. That, in accordance with Section 1777.5 of the Labor Code, this agreement fixes the responsibility of compliance with said Section 1777.5 for all apprenticeable occupations with the prime Contractor.
9. That, except as provided in Section 1815 of the California Labor Code, in the performance of the work not more than eight (8) hours shall constitute a days work, and not more than forty (40) hours shall constitute a week's work; that Contractor shall not require more than eight (8) hours of labor in a day nor more than forty (40) hours of labor in a week from any person employed by Contractor or any subcontractor; that Contractor shall conform to Division 2, Part 7, Chapter 1, Article 3 (Section 1810, et seq.) of the California Labor Code; and that Contractor shall forfeit to Owner, as a penalty, the sum of twenty-five dollars ($25) for each worker employed in the execution of the work by Contractor or any subcontractor for each day during which any worker is required or permitted to labor more than eight (8) hours in violation of said Article 3.
10. That Contractor shall carry workers' compensation insurance and require subcontractors to carry workers' compensation insurance as required by the California Labor Code.
11. That Contractor shall have furnished, prior to execution of the contract, three bonds approved by Owner: (1) the faithful performance bond in the amount of one -hundred percent (100%) of the contract price, to guarantee the faithful performance of the work; (2) the labor and material bond in the amount of one -hundred percent (100%) of the contract price, to guarantee payment of all claims for labor and materials furnished; and (3) the guarantee and defective material bond in the amount of ten percent (10%) of the contract price, to guarantee the one year maintenance of public improvements. This contract shall not become effective until such bonds are supplied to and approved by Owner.
12. That Contractor, prior to execution of the contract shall comply with the following
ATTACHMENT B
Department of Industrial Relations requirements.
• No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].
• No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. • This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
13. That this agreement, by reference, includes the contract documents defined in Document 00700, General Conditions.
14. That Contractor agrees to devote the time necessary to perform the services set forth in this agreement in an efficient and effective manner. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor's sole discretion, as long as the performance of these extra -contractual services does not interfere with or present a conflict with City's business.
15. The agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this section shall be construed as consent by City to any assignment of this agreement or any interest in this agreement.
(REMAINDER OF PAGE LEFT INTENTIONALLY BLANK.)
ATTACHMENT B
IN WITNESS WHEREOF, said Contractor and the Mayor of Santa Maria, by Resolution No. of the City Council, of Owner thereunto duly authorized, have caused the names of said parties to be affixed hereto, each in triplicate, the day and year first above written.
CONTRACTOR: OWNER
Blair Douglas Alice Patino
President Mayor
ATTEST:
Rhonda M. White, CMC
Chief Deputy City Clerk
APPROVED AS TO FORM:
Rev 2018
ATTACHMENT B
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,
CALIFORNIA, APPROVING AN AGREEMENT WITH TIERRA CONTRACTING FOR BID NO. 2022/04, KNUDSEN WAY SEWER MAIN REPLACEMENT PROJECT WHEREAS, the City of Santa Maria formally advertised for Bid No. 2022/04, Knudsen Way Sewer Main Upgrade project; and
WHEREAS, the Notice Inviting Bids was published and posted in compliance with applicable sections of the Public Contract Code; and
WHEREAS, bids were publicly opened at 2:00 p.m. on April 5, 2022, in City Hall; and WHEREAS, the low bid was found to be responsive, and to include all required documentation, bid bonds, and signatures; and
WHEREAS, sufficient funds for this budgeted project are located in the accounts titled "KNUDSEN WAY UCS A-2 SEWER LINE REPLACEMENT" and "KNUDSEN SEWER PROJECT (ARPA-10)".
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, Califomia, as follows:
1. The Mayor is hereby authorized to execute for and on behalf of the City of Santa Maria, a public works agreement with Tierra Contracting, for the Knudsen Way Sewer Main Replacement, Bid No. 2022/04; and
2. The award of said bid and approval of said agreement are conditional upon execution of the agreement by the successful bidder in the form and upon the terms set forth therein by the City; and
3. The City Manager, or designee, is hereby authorized and directed to designate funds from "KNUDSEN WAY UCS A-2 SEWER LINE
REPLACEMENT" and "KNUDSEN SEWER PROJECT (ARPA-10)"
for this approved project in the amount of $613,955; and
4. The City Manager, or designee, is hereby authorized to approve Contract Change Orders so long as expenditures do not exceed funding approved for the project; and
5. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. in doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 17th day of May 2022.
Mayor
ATTEST:
Chief Deputy City Clerk
APPRO
City Attorney
APPROVED AS TO CONTENT:
Department Director