FOR THE COUNCIL MEETING OF SEPTEMBER 20, 2022
COUNCIL AGENDA REPORT
TO: City Council
FROM: City Manager
Prepared by: Interim Director of Public Works
SUBJECT: PHASE II — PUBLIC SAFETY TRAINING FACILITY PROGRAMMING
NEEDS ASSESSMENT STUDY
RECOMMENDATION:
That the City Council adopt a Resolution approving an Agreement for Professional Services with Roesling Nakamura Terada Architects (RNT Architects) for Phase II — Public Safety Training Facility Programming Needs Assessment Study.
BACKGROUND:
To support the continued development and training, the City desires to develop a Public Safety Training Center to enable those in the field of public safety to gain new and improved skills to help continue to serve and protect the residents and visitors of Santa Maria. The concept is to identify a site and develop conceptual plans where multiple disciplines of public safety can train together and simulate real -life emergencies.
The scope of this phase is to identify a site to develop and construct a training center building which ideally will include classrooms, administration offices, a break room, a weight room, locker rooms, and a multi -purpose room. The training site is also envisioned to include space for a tactical village that may include construction of the following elements: Class B Multi -Story Burn Building/Training Tower, Vehicle Maneuvering Range, Vehicle Instructional Facility, Drone Flying Area, and Urban Search and Rescue response training areas for earthquakes, trenching and shoring, floods, confined space, structural collapses, and other complex extrication situations.
DISCUSSION:
In September 2021, the Public Works Department released a Request for Proposals (RFP) to solicit Architectural and Engineering (A&E) consultant services for the expansion of Fire Station No. 1 and the conceptual design for a future Public Safety Training Center.
Seven technical proposals were received, evaluated, and ranked by the City's Consultant Selection Committee. The four highest -ranked qualified consultants were interviewed and further evaluated by the Selection Committee who selected RNT Architects as the most quaffed firm to provide the required A&E services.
In May 2022, the City Council approved the award of architect/engineering (NE) services to Roesling Nakamura Terada Architects (RNT Architects) for Phase I — Programming Needs Assessment Study to Expand Fire Station No. 1.
RNT Architects has now begun work on Phase I and the City of Santa Maria project team would like to move forward with Phase II.
Alternatives
The City Council may:
1. Make determinations to select one of the other top -ranked proposers and direct staff to return to a future meeting, following negotiations with the other consultants.
This will result in selecting a consultant ranked lower by the City's Consultant Selection Committee.
2. Direct staff to issue a new RFP for A&E services to design the facility's expansion.
Issuing a new RFP would result in additional staff time and costs without ensuring enhanced consultant response rates and results.
City staff recommends approving the Professional Services Agreement with RNT Architects.
Fiscal Considerations
RNT Architects has provided a proposal for the Phase II — Public Safety Training Facility Programming Needs Assessment Study with a cost estimate of $78,488. This phased approach to the Fire Station's expansion project will provide the City with the decision - making information to establish an architectural program tailored to the site and the Fire Department's operational needs while identifying comprehensive funding stream obligations.
Funds have been allocated and appropriated from account FIRE ADMINISTRATION REMODEL — MEASURE U — GENERAL FUND account E-011-009-090-52-01.
Additional funding is being requested by the Fire Department for the subsequent phases of this Project's development, including its construction.
Impact to the Community
The community will benefit from the enhanced training that public safety staff will receive at a single training center with facilities that can be shared by, fire, law enforcement, rescue training, and emergency medical services and will save the taxpayers millions of dollars through a more efficient operating climate where multiple departments and neighboring agencies can train to meet their interrelated missions. /1/
2 Other Agency Review
To define the approval process and expose any critical project issues, the Consultant will review and coordinate with the Community Development Department and other agencies having jurisdiction.
THOMAS M. KORMAN, P.E., P.L.S.
Principal Civil Engineer
BRETT FULGONI
Interim Director of Public Works
Attachment A: Agreement for Professional Services
3 AGREEMENT FOR PROFESSIONAL SERVICES
PUBLIC SAFETY TRAINING FACILITY
PROGRAM NEEDS ASSESSMENT STUDY
This Agreement is made on 9/20/2022, by and between Roesling Nakamura Terada Architects, Inc., a California Corporation ("Consultant") and the City of Santa Maria, a California Municipal Corporation and charter city ("City"), in Santa Maria, California, based on the following recitals:
WHEREAS, City has determined it is in the public interest to proceed with the work hereinafter described as "Project"; and
WHEREAS, City has determined the Project involves the performance of Consultant services of a temporary nature; and
WHEREAS, City does not have available employees to perform the services for the Project; and
WHEREAS, City has selected the Consultant based on their proposal dated October 28, 2021 and based on the Conulstant's qualifications and technical expertise in the design of public safety training facilities; and WHEREAS, City has requested the Consultant to perform services for the Project; and
WHEREAS, Contractor is registered or licensed in California to professional and techical services for the Project.
NOW, THEREFORE, IT IS AGREED:
1. Recitals true. The above recitals are true.
2. General.
2.01. Term and Termination. The term of this contract is 300, beginning on the date first written above. This contract may be extended by mutual consent of the parties. This contract may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state, or federal law. Termination is effective 14 days after deposit of notice as specified in this Agreement.
2.02. Services to be Performed Consultant shall determine the method, details, and means of providing Architechural services. More specifically, Consultant agrees to perform the specific services listed in Exhibit "A."
2.03. City's Duties. City's duties under this Agreement are to cooperate with Consultant in the performance of the contract and timely pay invoices.
Revised 2022
2.04. Payment. Payment terms under this Agreement are listed in Exhibit "B."
2.05. Insurance. Consultant shall provide insurance as listed in Exhibit "C."
2.06. Exhibits. Exhibits "A," "B," and "C" are attached and incorporated.
3. Contractor's Obligations.
3.01. Minimum Amount of Service. Consultant shall devote sufficient time to perform services under this agreement efficiently and effectively.
Contractor may represent, perform services for and be employed by additional individuals or entities, in Consultant's sole discretion, as long as the performance of these extra -contractual services does not interfere with or present a conflict with City's business.
3.02. Tools and Equipment. Except as otherwise stated in this Agreement, Consultant will supply all tools and equipment necessary to perform this Agreement.
3.03. Status. Consultant (including its employees) is an independent contractor. No employer/employee relationship exists between Consultant and the City. Consultant's assigned personnel shall not be entitled to any benefits payable to employees of the City. The City is not required to make any deductions or withholdings from the compensation payable to Consultant under this agreement.
Contractor (as a business entity, including its employees) is a "design professional" as defined by California Civil Code section 2782.8(c)(3).
3.04. Indemnification. To the fullest extent permitted by law, the Consultant shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys' fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of the Contractor including its employees. The provisions of this paragraph survive completion of the services or the termination of this contract. The provisions of this Section are not limited by the provisions of the Section relating to insurance.
4. Miscellaneous
4.01. Notices. All communication relating to the day-to-day activities of this Agreement shall be exchanged between a designated
representative of the CITY and a representative of CONSULTANT, listed below. All notices shall be addressed as follows unless a written change is filed with the City:
To City:
Revised 2022
To Consultant:
Attention: Brett Fulgoni
City of Santa Maria
110 S. Pine Street, Suite 101
Santa Maria, CA 93458
Attention: Tyson K. Cline
Roesling Nakamura Terada Architects, Inc.
285 N. Ventura Avenue #102
Ventura, CA 93001
If the designated Representative or address of either party changes during the term of this agreement, a written notice shall be given to the other party prior to the effective date of change. Any written notices required under this agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used.
4.02. Compliance With Laws, etc. Consultant shall comply with all laws, including but not limited to the rules and policies of the City, in performing this agreement.
4.03. Integration. This agreement constitutes the entire agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this agreement must be in writing and signed by the appropriate representatives of the parties.
4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.
4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.
4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.
4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.
4.08. Severability. The provisions of this agreement are severable. If any part of this agreement is held invalid by a court of competent jurisdiction, the remainder of the agreement shall remain in full force and effect unless amended or modified by mutual written consent of the parties.
4.09. Submittals. In addition to any other submittals required by this agreement, Consultant shall submit copies of its current business license and current certificate of workers compensation coverage to the City before beginning work on this project.
4.10. Prevailing Wage. Prevailing Wage. If applicable, Contractor and all subContractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code. The Director's determination is on file and open to inspection at www.dir.ca.gov and is referred to and made a part hereof; the wage rates therein ascertained, determined and specified are referred to and made a part hereof as though fully set forth herein.
Revised 2022
IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.
ROESLING NAKAMURE TERADA
ARCHITECTS, INC.
CITY OF SANTA MARIA
By: TYSON K. CLINE By: JASON'STILLWELL
PRINCIPAL PARTNER
Revised 2022
CITY MANAGER
ATTEST:
RHONDA WHITE, CMC
CHIEF DEPUTY CITY CLERK
APPR VEDAS TO FORM:
die NV (36 -
Risk Manager
EXHIBIT "A"
SCOPE OF SERVICES
See attached
Revised 2022
Roesling Nakamura Terada Architects
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Ralph Roesling
Kotaro Nakamura
Mun ring Kung
Chikako Terada
Joe Mansfield
Rommel Olaes
Ra01 Diaz
Tyson Cline
Rick Espana
Gemma Hsiueh
Chris Bradbury
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www. rntarchilects.com
285 N Ventura Ave 1 Ste 102 1 Ventura. CA 93001 1 P805.626.5333 1 F805.626.5350 Originaly Proposed on October 28, 2021
Revised: August 18, 2022
Thomas M Korman P.E.
Principal Civil Engineer
City of Santa Maria - Department of Public Works
110 S. Pine Street, Suite 221 - Santa Maria, CA 93458
(805) 925-0951 ext 1958
PROGRAM NEEDS ASSESSMENT STUDY
We would like to thank you for the opportunity to provide this proposal for Program Needs Assessment to support the City of Santa Maria with this project.
Project Scope:
Public Safety Training Facility
The RNT design team understands that the City of Santa Maria is requesting a program needs assessment in conjunction with a series of conceptual site designs for various site locations. We also understand the need for consensus building efforts and priority planning among the various regional partners that will be utilizing this facility. Our team has over 26 years of experience helping communities plan and design public safety training facilities and has honed a refined and detailed planning process to answer the following questions:
• Who will use the training facility?
• What training will be provided at the facility?
• What will it cost to build the facility?
• What will it cost to annually operate the facility?
• What are the preliminary site plans and equipment requirements? • What is the cost -benefit of the training facility?
• What funding optiors are available?
Scope of Services:
The scope of services tasks are suggested based on our understanding of the project scope and our previous experience working on public safety training facilities, we offer the following method to accomplish the work.
Phase I: Programing Needs Assessment Study Training Facility Task 1 A: Training Needs Assessment:
Meeting tools using interviews, spreadsheets, graphs, and charts constitute the baseline data collection methods for acquiring information for the assessment. Compiling and interpreting this data into a commensurate short and long-term training needs assessment is the goal of this task. At the conclusion of this task the City of Santa Maria will know exactly what the needs are in a training facility for today and into the future based on input received by the design team. The assessment will provide an understanding of the current training requirements, current training hours, long-term training demand and equipment/props required at the facility. Our team members will conduct an analysis of the City of Santa Maria and its affiliated stakeholders internal training needs, both current and forecasted.
Specifically, the analysis will consist of the following:
• Determine optimum class sizes
• Determine instructor demand throughput and review current training staff levels
• Establish prioritization of classes
• Compile a complete inventory of the current and future training demands
• Develop training compliance categories (priorities)
• Determine individual equipment/prop(s) needs by class • Provide operational efficiency analysis of the facility (What are the optimum and most cost-effective hours of operation?)
• Justification of facility requirements, such as classrooms, administration areas, props, etc.
• Review local, state, and national training guidelines such as NFPA, OSHA, ISO, Standards, Laws, and Certification Requirements • Establish compliance status and requirements for each guideline above.
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Task 1 B: Outside Users Survey and Focus Group Meeting
Outside Users Survey - A web -based user's survey will be conducted to determine the interest of these potential users and the potential revenue that could result from the delivery of training. Conduct one Focus Group Meeting of potential other outside users of the training facility. A focus group meeting will be held for key potential outside users. Attendees may be drawn from survey respondents who expressed strong interest in attending classes at the training facility. Prior to each focus group participants may be asked to complete a short questionnaire. The questionnaire may be follow-up questions to the web -based survey previously completed. The purpose of the analysis is to:
• Confirm interest in attending classes
• Provide a greater level of detail concerning class types, training prop needs, number of students
• Willingness to pay for classes.
Task 1 C: Needs Assessment Generator Tool
Our team will use the "Needs Assessment Generator Tool" to facilitate the capture of all needs assessment results. This software tool was developed by IBG to analyze needs assessment results effectively and efficiently. Our team will initialize the tool for each class and agency; enter the data gathered from standard course information, interviews, and surveys; and use the tool to provide customized reporting based on client needs.
Task 2A: Organizational Structure Plan
The Organizational Structure Plan is the set of policies, roles, responsibilities, and processes that are established to guide, direct and control how the facility will legally operate to successfully meet its stated goals. The Organizational Structure Plan determines the managerial, communication and legal chain of command for the facility. The plan may result in several formats such as a Joint Powers Authority (JPA), Memorandum of Understanding (MOU), or Intergovernmental Agreement. The Organizational Structure Plan will also include cost share formulas and financial obligations between participants.
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Task 2B: Facility Governance Plan
The Facility Governance Plan will assist, guide, and form a procedural baseline for the training facility. Daily procedures and training methods will be addressed. These issues will include day-to-day facility management, scheduling, security, and procedures for delivering training courses that address national and state standards and unique and local requirements.
The Operations Plan will contain the following components:
• Organization Chart, including staff job descriptions, with duties and responsibilities
• Technical Advisory Committee, provide nonbinding technical advice and guidance
• Training Schedule Coordination and Priority
• Additional equipment requirements and purchase plan
• Facility maintenance decisions and future facility enhancements • Staff position justifications
Task 3: Financial and Resource Assessment
A Financial and Resource Assessment will be developed based on information gathered from the Needs Assessment and Operations Plan.
Local utility and maintenance costs (supplied by the project team) and historical cost data gathered from past projects will be used to develop a baseline cost estimate for facility operations and maintenance. This task will also provide financial feasibility for the project's potential revenue generation from outside users. Financial pro forma statements will include:
• Typical Training Class Delivery Costs
• Revenue vs. Expense Analysis
• Annual Operating Expenses
• Specialized Equipment Operation and Maintenance Costs • Facilities O&M (utilities, building maintenance, supplies) • Annual costs of training consumables and specialized training equipment
• Capital equipment set aside budget
• Revenue vs. Expense (ROI) analysis
• Establish guidelines for an Internal Service Fund or Training Facility Enterprise Fund. For revenue collection
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Task 4: Site Requirements and Layout
A 2D Conceptual Site Plan with 3D isometrics will be created and will include all campus components required to accommodate the user population size and training tasks identified by the Needs Assessment and Facility Assessment. The following are several considerations for the facility site:
• Conceptual Site Plan
o Up to two (2) Sites will be studied, if additional sites are to be studied, they can be provided as an additional service
• Facilities as identified in the Facilities Assessment (identified by our team), including both existing and proposed
• Topography / Zoning / Utilities - based on information provided by Owner as well as review of local zoning ordinance.
• Security
• Image and visual impact
• Parking
The layout will serve as a guideline for City of Santa Maria's public safety training program to use as a basis for the site layout and future growth opportunities.
Task 5: Go Forward Plan:
The team will develop a Go Forward Plan that will provide recommendations for the project, such as the staff needs, the revenue opportunities, future facilities needs and operational structure. The City of Santa Maria will have a guideline that can be followed into the future.
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Exclusions / Potential Additional Services:
It is helpful to list certain limitations that we assume will not be needed to be performed by the design team to complete the project scope. • City of Santa Maria Planning review and approvals
• Authority Having Jurisdiction review fees
• Right of way improvements
• Utility upgrades
• Owners project requirements
• Additional client meetings
• Roofing Assessments and Reports
• Seismic retrofit studies or other structural upgrades of existing structures
• Facility Design and Engineering.
• Energy modeling or solar studies
• Hazardous material evaluation / removal
• Studies related to restrictions on development around Airports
• Traffic studies
• Changes required due to unanticipated field conditions • Environmental studies and reports
• Revisions of drawings, specifications, models, or other design documents when such revisions are:
o Inconsistent with approvals or instructions previously given by the Owner, including revisions made
necessary by adjustments in the Owner's program or
Project budget.
o Required by the enactment or revision of codes,
laws, or regulations during or after the preparation of the design documents; or Due to changes required
as a result of the Owner's failure to render decisions
in a timely manner.
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Fee Proposal:
A fixed fee proposal is provided to be billed as a percentage of completion by task and defined within the Attached Exhibit A
Reimbursables are billed with 10% added to the cost and are not expected to exceed $7,200.
Owner -provided Items:
It is important that some items be provided by the client in a timely manner to maintain the proposed schedule and fee:
1. Notice to proceed
2. Signed contract documents
3. Existing condition reference drawings for potential sites.
4. Data on required training for Training Center stakeholder agencies
5. Participation of key city personnel participating in the development of the Training Center
6. List of outside agency users and contacts.
7. Timely review and return of comments and direction to the design team.
We would like to thank you for the opportunity to assist the City of Santa Maria with this project. If you feel that this proposal is in alignment with your goals for this project please indicate your approval below. Please contact me if you have any questions or comments.
Sincerely,
Tyson Cline, AIA, Principal ' . ner
Roesling Nakamura Ter •a Architects, Inc.
> Please sign below and return a copy to authorize your approval.
Signature Date
Name
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EXHIBIT "B"
PAYMENT
Progress Authorization
Written authorization to proceed from the City authorizes the Contractor to generate the not -to- exceed cost of SEVENTY-EIGHT THOUSAND FOUR - HUNDRED EIGHTY EIGHT DOLLARS ($78,488) in fees for all work.
Total Not -To -Exceed Cost: $78,488.00
11. Invoice procedure.
A. Payment shall be at the conclusion of the Project based on the billable charges.
B. The Contractor shall present the bill for charges by the second day of the month.
C. The Contractor's bill shall be substantiated by appropriate documentation, and include an itemized listing of personnel, subcontractors, and other direct costs incurred.
III. Maximum billable amounts
Under no circumstance shall the total of all payments to the Contractor exceed ninety percent (90%) of the maximum not -to -exceed cost, prior to acceptance by the City of all items to be completed as noted within Exhibit "A".
Revised 2022
EXHIBIT "C"
INSURANCE REQUIREMENTS
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, his/her agents, representatives, or employees. If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.
2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, covering hired (Code 8) and non -owned autos (Code 9).
3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the Consultant's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.
5. Cyber Liability Insurance, Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.
Revised 2022
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.
3. Workers' Compensation: Statutory limits.
4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.
5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.
6. Cyber Liability- $2,000,000 per occurrence or claim, $2,000,000 aggregate.
C. Self -insured Retentions
Self -insured retentions must be declared to and approved by the City.
The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.
Other Insurance Provisions
The liability policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts or equipment furnished in connection with such work or
operations. General liability coverage can be provided in the Revised 2022
form or an endorsement to the Consultant's insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).
2. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 0413 as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All notices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return -receipt requested.
4. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
5. If any of the required policies provide claims -made coverage:
a. The Retroactive Date must be shown, and must be
before the date of the contract or the beginning of contract work. b. Insurance must be maintained and evidence of
insurance must be provided for at least five (5) years after completion of the contract of work.
c. If coverage is canceled or non -renewed, and not
replaced with another claims -made policy form with a
Retroactive Date prior to the contract effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work.
E. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.
Revised 2022
F. Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences.
However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them.
The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.
G. Special Risks or Circumstances
The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Revised 2022
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,
CALIFORNIA, APPROVING AN AGREEMENT FOR PROFESSIONAL SERVICES
WITH ROESLING NAKAMURA TERADA ARCHITECTS (RNT ARCHITECTS) FOR PHASE II — PUBLIC SAFETY TRAINING FACILITY PROGRAMMING NEEDS
ASSESSMENT STUDY
WHEREAS, the City has determined it is in the public's interest to select a site to develop a public safety training facility; and
WHEREAS, on September 21, 2021, the City released a Request for Proposals (RFP) from qualified firms to provide Architect/Engineering (NE) services to perform a programming needs assessment study 'or the training facility; and WHEREAS, a City Selection Committee evaluated and ranked seven technical proposals and determined that the proposal from RNT Architects best met the needs of the City's architectural programming and design services; and WHEREAS, the Public Works and Fire Departments negotiated the terms of a Professional Services Agreement for A/E services for Phase II — Public Safety Training Facility Programming Needs Assessment Study ("Agreement") with RNT Architects; and WHEREAS, execution of the Agreement enables the City to advance in the initial phase of the development process to ;dentify a site and perform a programming needs assessment study where multiple disciplines of public safety can train together and simulate real -life emergencies.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
1. The City Manager, or designee, is hereby authorized and directed to execute an Agreement for Professional Services with RNT Architects for NE services for Phase II — Public Safety Training Facility Programming Needs Assessment Study; and
2. The City Manager, or designee, is hereby authorized and directed to enter into future extensions or amendments to the Agreement consistent with the terms of the original Agreement; and
3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 20th day of September 2022.
Mayor
ATTEST:
Chief Deputy City Clerk
APPROVED AS TO FORM:
•
Attorney
AP • ' OVED AS TO CONTENT:
Department Director
2