TO:
FOR THE COUNCIL MEETING OF SEPTEMBER 20, 2022
COUNCIL AGENDA REPORT
City Council
FROM: City Manager
Prepared by: City Librarian
SUBJECT: APPROVAL OF AN AGREEMENT WITH THE COUNTY OF SANTA
BARBARA AND THE CITIES OF LOMPOC, GOLETA, SANTA
BARBARA, AND CARPINTERIA TO PROVIDE FOR THE OPERATION
OF A COUNTY -WIDE FREE LIBRARY SYSTEM FOR FISCAL YEAR
2022-23
RECOMMENDATION:
That the City Council adopt a Resolution approving an Agreement with the County of Santa Barbara, the Cities of Lompoc, Goleta, Santa Barbara, and Carpinteria to provide for the operation of a County -wide Free Library System for Fiscal Year 2022-2023.
BACKGROUND:
Since 1962, the County of Santa Barbara (County) has contracted annually with the Cities of Lompoc, Santa Barbara, and Santa Maria to provide free library service to the cities and unincorporated areas of Santa Barbara County. The Cities of Goleta and Carpinteria have contracted with the County since the formation of their city libraries in 2018 and 2022, respectively. Library funding is a discretionary matter decided each year by the Board of Supervisors.
Each city library is responsible for a separate "zone." Santa Maria is designated as Zone 3 which includes the cities and unincorporated areas located within or in close proximity to Cuyama, Guadalupe, Los Alamos, and Orcutt. With County funds, which have been allocated historically on a per -capita basis, the Santa Maria Public Library operates four branch libraries in Cuyama, Guadalupe, Los Alamos, and Orcutt. All County residents have free and equal access to all public libraries within the County.
Last year's Agreement for 2021-2022 was brought to the City Council and approved on October 19, 2021.
DISCUSSION:
On July 12, 2022, the Board of Supervisors approved the County -wide Free Library System contract for Fiscal Year 2022-2023. The per capita base allocation for Fiscal Year 2022-2023 is $8.34 with additional funding allocated to County branches to mitigate potential open hours and programming reductions. The County contribution to library services in Zone 3 for 2022-2023 is based on a total population of 158,581. The Fiscal
Year funding totals $1,502,722. This figure includes the additional allocation of $180,156 from cannabis funding, which provides an additional $17,531 for Cuyama, $28,809 for Guadalupe, $28,326 for Los Alamos, and $105,490 for Orcutt.
The term of the County agreement commenced on July 1, 2022, and continues until June 30, 2023.
The payments are to be made by the County to cities in two installments: the first after execution of the Agreement by all parties, and no earlier than October 1, 2022, but no later than January 1, 2023; and the second payment no earlier than February 1, 2023, but no later than April 1, 2023. Cities are to provide the County with an annual statement of receipts and disbursements no later than 60 days after the end of the fiscal year (Agreement Section 17, Reports of Receipts and Disbursements).
The County's Community Services Director is the designated representative for the County and the cities' Chief Librarians are the designated representatives for each of their cities for the purpose of notices and correspondence (Agreement Section 1, Designated Representative and Section 22, Notices).
Fiscal Considerations
Library Zone 3 (Santa Maria) will receive a total of $1,502,722. The City Main Library is allocated $919,560 or 61 percent of all County funds based on a population of 110,259.
The County branches will receive $583,162 calculated on a population estimate of 48,322 and cannabis funding allocated by the County Supervisors to cover projected deficits. County branch total budgets will be set as follows: Cuyama $28,948, Los Alamos $44,581, Guadalupe $94,195, and Orcutt $415,438.
Impact to the Community
The funds received under this Agreement are an important segment of the budget for the Main Library, as well as the County branches operated by the Santa Maria Public Library, located in Cuyama, Los Alamos, Guadalupe, and Orcutt. Renewal of this Agreement is essential to maintain funding for library programs and to continue providing library services to all Zone 3 libraries and surrounding communities.
Library Director
Attachments A: Agreement for Operation of a Free County -wide Library System Fiscal Year 2022-23 B: Santa Barbara County Library Zones Map
C: County -wide Funding Table
DocuSign Envelope ID: 9700380E-28E8.4C52.8059-E167100EB5AF FY 2022-2023 Agreement for Operation of a County -wide Library System
AGREEMENT FOR OPERATION OF A FREE COUNTY -WIDE LIBRARY
SYSTEM
THIS IS AN AGREEMENT BY AND AMONG:
THE COUNTY OF SANTA BARBARA, a political subdivision of the State of Califomia hereinafter, referred to as County,
CITY OF SANTA BARBARA, a municipal corporation, hereinafter referred to as Santa Barbara, and
CITY OF LOMPOC, a municipal corporation, hereinafter referred to as Lompoc, and CITY OF SANTA MARIA, a municipal corporation, hereinafter referred to as Santa Maria, and
and
CITY OF CARPINTERIA, a municipal corporation, hereinafter referred to as Carpinteria, CITY OF GOLETA, a municipal corporation, hereinafter referred to as Goleta.
Santa Barbara, Carpinteria, Lompoc, Santa Maria, and Goleta are individually hereinafter referred to either singularly as "Managing City" or collectively as "Managing Cities".
WITNESSETH THAT:
WHEREAS, the parties hereto desire to operate a County -wide network of library services that provide for all inhabitants of the County of Santa Barbara open access to diverse resources and ideas that inspire learning, promote reading and enhance community life; and WHEREAS, the parties desire to contract for the furnishing to all inhabitants of the County of Santa Barbara, including residents within cities, an equitable level of County -wide library services; and
WHEREAS, the parties recognize that, because library users cross jurisdictional boundaries, a County -wide network of library services best serves the needs of all users; and WHEREAS, the parties believe such services can be most efficiently provided through the use of existing facilities inside and outside the five Managing Cities without the creation of County -operated duplicate establishments; and
ATTACHMENT A
DocuSign Envelope ID: 9700380E-28EB-1C52-8059-E167100EB5AF FY 2022-2023 Agreement for Operation of a County -wide Library System WHEREAS, the parties believe the fairest method of equalizing County funding for library services is for the County to contribute to the Managing Cities a given and equal amount of money for each person residing within their respective zones, with additional funds allocated annually for County branch libraries as hereinafter provided; and
WHEREAS, the parties have agreed that the sums hereinafter specified will be sufficient contribution by the County during the term of this Agreement; and WHEREAS, each Managing City, with the exception of Santa Barbara, is a member of the Black Gold cooperative library system, a service agency established by the authorization of the Public Library Development Act of 1963, since such membership is extended to the incorporated as well as the unincorporated areas of the County; and
WHEREAS, it is the intent of the parties to use reliable local public revenue to fund core library services; federal, state and philanthropic money, if available, shall be used to supplement, but not supplant, local revenues appropriated for public libraries; and WHEREAS, in order to maintain service levels, funding from the County, Managing Cities and other jurisdictions should include annual increases according to an accepted regional consumer price index; and
WHEREAS, the parties desire to work together and with other jurisdictions to increase funding and service levels for the County -wide network of library services.
NOW, THEREFORE, the parties agree as follows:
1. Designated Representative
County's Community Services Department (CSD) Director is the designated representative of County and will administer this Agreement for and on behalf of County. Each of the Managing Cities' Library Directors is the designated representative for its respective Managing City. The County, as well as each Managing City, shall notify each party when there has been a change of the designated representative.
2. Services to be Rendered
Each Managing City shall assume and provide the services of a public library for the zone herein designated to it, including within the incorporated cities within such zone, as described Paget of 26
DocuSign Envelope ID: 9700380E-28E8.4C52.8059-E167100EB5AF FY 2022-2023 Agreement for Operation of a County -wide Library System further in Section 5, below. The Library Director for each Managing City shall plan and administer a consolidated library program in the incorporated and unincorporated areas of the respective zone.
All materials purchased by a jurisdiction within the County of Santa Barbara shall be available to all residents within the County of Santa Barbara via a direct loan or interlibrary loan, without charge. Each zone is encouraged to build collections that reflect the needs and wants of its service area and may set restrictions on interlibrary loans of certain materials such as new titles and high demand items (for a period up to 6 months), reference materials, and rotating or rental collections.
3. Term
This Agreement shall be for the Fiscal Year 2022-2023, which begins on July 1, 2022, and ends on June 30, 2023.
4. Termination by County or Withdrawal by Cities
At any time during the term of this Agreement or any extension thereof, County may, on six -months' prior written notice to Managing Cities, terminate this Agreement. At any time during the term of this Agreement or any extension thereof, each Managing City may, on six -months' prior written notice to County and each other Managing City, withdraw from and cease to be a party to this Agreement. If any Managing City withdraws from this Agreement, then funds previously distributed to that Managing City pursuant to Section 6(a) herein shall be repaid to County on a pro rata basis regarding the days remaining on the term of the Agreement after the withdrawal becomes effective.
5. Library Zones
As described below, each Managing City shall provide library services within the zones shown on the County Zone Map attached hereto as Exhibit A and incorporated herein by reference. a. Santa Barbara shall have the primary obligation to furnish library services to all persons inhabiting Library Zone 1, including the City of Santa Barbara and unincorporated areas of Montecito, Summerland, and Mission Canyon.
DocuSIgn Envelope ID: 9700380E-28E8-0C52.8059-E167100EB5AF FY 2022-2023 Agreement for Operation of a County -wide Library System b. Lompoc shall have the primary obligation to furnish library services to all persons inhabiting Library Zone 2, including the City of Lompoc and the unincorporated areas of the communities of Mission Hills, Vandenberg Village, and all of Vandenberg Space Force Base. c. Santa Maria shall have the primary obligation to furnish library services to all persons inhabiting Library Zone 3, including the Cities of Guadalupe and Santa Maria and the unincorporated areas of the communities of Cuyama, Los Alamos, and Orcutt. d. Goleta shall have the primary obligation to famish library services to all persons inhabiting Library Zone 4, including the Cities of Goleta, Solvang, and Buellton and the unincorporated areas of the communities of the Eastern Goleta Valley, Community Service Area 3 (CSA 3), Isla Vista, Gaviota, Hope Ranch, Los Olivos, and Santa Ynez. e. Carpinteria shall have the primary obligation to fumish library services to all persons inhabiting Library Zone 5, including the City of Carpinteria and the unincorporated area of Toro Canyon.
f. Subject to County's contribution as set forth in Section 6.a, below, Managing Cities may not change the level of service (i.e., hours of operations or staffing) at County branches without prior consultation with County's Community Services Director or his or her designee, Any changes to the level of service must also be presented to the Library Advisory Committee for input.
Notice of pending changes must be made to County's Community Services Director 90 days prior to implementation to allow time for such consultation and to schedule with the Library Advisory Committee. County's Community Services Director or his or her designee will consult with the Managing City's Library Director within 30 days of such notice of pending changes. County branches include: County/City branch libraries within the Cities of Buellton, Solvang, and Guadalupe, referred to in this agreement as a "partner city" or "partner cities," and County branch libraries in the unincorporated areas of Montecito, Vandenberg Village, Orcutt, Los Alamos, and Cuyama.
6. Deposit and Allotment of Funds
Contribution tor FY 2022/23:
a. County agrees to contribute $4,396,429 in Fiscal Year 2022/23, which sum provides $3,791,298 for library services, a per capita level of support of approximately $8.34,to be used for operations and acquisition of books/materials
DocuSign Envelope ID: 9700380E-28E8-4C52-8059-E167100EB5AF FY 2022-2023 Agreement for Operation of a County -wide Library System for each inhabitant of County, and an additional amount of $605,131 is allocated to mitigate hours and programming reductions of County branch libraries at risk. For the purpose of making the allotments provided for in this paragraph for the 2022/2023 Fiscal Year, the parties hereto agree the population count in each of the library zones as determined in accordance with subpart 6.b below is as follows:
Libraries/Zones
Population
Estimates
FY22-23
0.34 base per
capita (Incl. CPI)
FY22-23
Cannabis Funding
FY22-23 Small
Branch Library
Fund
Total Awarded
Amount by Zone
Santa Barbara/Eastside
100,693
$839,780
-
-
$839,780
Montecito
10,583
88,262
195,518
31,399
315,179
Zone 1 Total
111,276
928,042
195,618
31,399
1,154,959
Lompoc
48,933
408,101
-
-
408,101
Vandenberg Village
9,381
78,238
38,127
-
116,365
Zone 2 Total
58,314
486,339
38,127
-
524,466
Santa Maria
110,259
919,560
-
-
919,560
Cuyama
1,369
11,417
17,531
-
28,948
Guadalupe
7,840
65,386
28,809
-
94,195
Los Alamos
1,949
16,255
28,326
-
44,581
Orcutt
37,164
309,948
105,490
-
415,438
Zone 3 Total
158,581
1,322,566
180,156
-
1,502,722
Goleta
68,415
570,581
-
-
570,581
Isla Vista
19,046
158,844
-
-
158,844
Buelllon
10,659
88,896
68,359
-
157,255
Solvang
10,659
88,896
91,572
-
180,468
Zone 4 Total
108,779
907,217
159,931
-
1,067,148
Carpinteria
17,642
147,134
-
-
147,134
Zone 5 Total
17,642
147,134
-
-
147,134
TOTAL:
454,592
$3,791,298
$573,732
$31,399
$4,396,429
Paige 5 of 26
DocuSign Envelope ID:9700380E-28E8-0C52-8059-E167100EB5AF FY 2022-2023 Agreement for Operation of a County -wide Library System b. Subject to County budgetary appropriations and availability of funds, the amount of money to be allocated and paid to each Managing City shall be based on:
population figures certified for January 1 of the prior fiscal year, and published in June of that year, as shown in the California State Library (Certification of Population Figures) but is one year in arrears (e.g., FY 22/23 population based upon June 1, 2021 data). In no event shall that amount exceed the sum or sums, if any, so budgeted by County as shown above.
c. In addition to the sums set forth above, the Goleta Library, will receive funds as are actually collected within the unincorporated portion of County Service Area Number Three, CSA No. 3, which are expected to total approximately $220,000 and are available for extended library facilities and services in CSA No. 3 as a result of the passage of Measure "L" by the voters. Changes in the cost of living are and shall be based upon, the percentage change in the Urban Consumer Price Index (CPI) for the Los Angeles, Anaheim, Riverside Area using the calendar year immediately preceding the applicable tax year as the base. The funds provided through Measure "L" shall be used only for the purposes set forth in Measure "L." That assessment is collected through the property tax payment process and is due April 15, within the fiscal year of this Agreement. Therefore, those funds are payable in the fourth quarter of the fiscal year. This Agreement does not create and shall not be construed as creating or giving rise to any duty, responsibility, obligation, promise, or liability on the part of the County to provide funds to the Goleta Library or to CSA No. 3.
d. Except as otherwise provided herein, the payments to be made by County to a Managing City under this Agreement shall be made in two installments: the first after execution of this Agreement by that Managing City, and no earlier than October 1 but no later than January 1, and the second payment no earlier than February 1 but no later than April 1; provided, that payment to any Managing City shall be conditioned on that Managing City having complied with the appropriate reporting requirements, according to methods provided for in Section 16 hereof.
DocuSign Envelope ID: 9700380E-28E8-4C52-8059-E167100EB5AF FY 2022-2023 Agreement for Operation of a County -wide Library System e. In the event that any of the funds herein provided for are not expended by the Managing Cities within the year for which said funds are budgeted, the same shall be retained by the Managing Cities for use in future years for library services at the respective branch from which the reserves originated.
f. No funds paid by County to any Managing City as provided herein shall be used for purposes other than the performance by that Managing City of the administration, maintenance, and operation of consolidated library services within the applicable zone. Funds provided hereunder which are used for other purposes shall be reimbursed to County.
g. hi addition to the sums set forth above, the County shall work in good faith to secure funding commitments from each city in which a branch library is operated, through separate agreements with those cities. Partner cities are expected to contribute an amount at least equal to County funding for libraries within their jurisdiction as shown in the Table within section 6.a above. Payments from partner cities shall be made according to the schedule in section 6.d above.
h. If a branch library moves from one zone to another, or a new zone is created for a branch library, the County may.reserve a portion of funding allocated to the Managing City for the new zone to reimburse the previous Managing City administering the branch library in the old zone for lingering expenses for a period of one-year after the move.
7. County Buildings
Ownership of branch library buildings and the land on which such buildings are situated or are to be situated, if situated on County land or purchased with County funds, shall be vested in County; this Agreement shall not confer any rights on any Managing City to any such County - owned branch library building or land in any zone. County may designate any such County building for use by a particular Managing City or Managing Cities to serve a particular zone or zones, or a portion thereof. In so designating County buildings, County shall consider the recommendations of the Library Advisory Committee, as well as public comments and other relevant information.
DocuSign Envelope ID: 9700380E-28E8-0C52-8059-E167100EB5AF FY 2022-2023 Agreement for Operation of a County -wide Library System Each Managing City to which a branch building is designated shall maintain, repair, and operate such branch library building to the extent funding is available and in accordance with Section 9 below. Upon a change or termination of such building designations, the Managing City shall vacate said building and return that building to County in the same condition as the Managing City received it, usual wear and tear excepted.
8. Furnishings, Equipment and Supplies
The parties agree all furnishings and equipment contained in and designated for use solely in the branch library, including but not limited to books, shelves, desks, tables, chairs, study carrels, telecommunication and computer equipment and systems, office machines, appliances, fixtures and HVAC systems, are deemed the property of County only in the branch libraries where County is responsible for the property insurance for the building and contents as set forth in Section 14.
Such locations include Cuyama, Montecito, Solvang and Vandenberg Village. In all other locations, the furnishings and equipment of each branch library shall be deemed to be the property of each Managing City responsible for administering the zone where the branch library is located.
Each Managing City shall solely be responsible for the cost of purchasing all office and restroom supplies needed for the operation of the branch libraries located within that Managing City's respective zone. For supplies that exceed the funds available to the Managing City, that Managing City shall send written notice to County's Community Services Director. Each Managing City is allowed to use the funds herein made available for the stated purpose of purchasing those supplies for its branch locations.
9. Facility Maintenance and Repair
Each Managing City shall perform maintenance, repair, and replacement work at the various branch libraries at locations owned by the County, specifically Cuyama, Montecito, Solvang and Vandenberg Village, located within the Managing City's respective zone in accordance with the Maintenance and Repair Responsibilities schedule attached hereto as Exhibit B and incorporated herein by reference, with the exception of the City of Carpinteria, which is subject to a separate 99 -year lease agreement with the County. All maintenance and repair work shall be done in a competent and workmanlike manner. For maintenance or repairs to a County - owned branch that are a Managing City's responsibility and that exceed the funds available to a Puge 8 of26
DocuSlgn Envelope ID: 9700380E-28E8-4C52-8059-E167100EB5AF FY 2022-2023 Agreement for Operation of a County -wide Library System responsible Managing City, that Managing City shall send written notice to County's Community Services Director. For maintenance and repairs that are the responsibility of County hereunder, each Managing City shall send a written request for service of those facilities to County at the address noted below:
County of Santa Barbara, General Services Department
Attn: General Services Facilities Manager, Scott Hosking 1105 Santa Barbara Street, 2"d Floor
Santa Barbara, CA, 93101
Email: [email protected]
Phone: 805.568.2533
Managing Cities are allowed to use the funds herein made available for the stated purpose of facility maintenance and repair for its branch locations.
10. Janitorial Services
Each Managing City shall be responsible for directly managing and paying costs for janitorial services at each branch location in its respective zone, unless a supplemental agreement is made with a partner city. Each Managing City is allowed to use the funds herein made available for the stated purpose of janitorial services.
11. Utilities
Each Managing City shall be responsible for paying the utilities and connection costs associated with the branch locations in its respective zone, unless a supplemental agreement is made with a partner city. The utility service costs shall include charges for electricity, water, natural gas, telephone, cable, internet, and sewer services. Each Managing City is allowed to use the funds herein made available for the stated purpose of paying utilities at its branch locations.
Since County is assuming responsibility for paying utilities (electricity, natural gas, refuse, and water) at the Montecito branch (located within Zone 1), Solvang branch (located within Zone 4) and the Cuyama branch (located within Zone 3), County will withhold $5,000 from its allocations to both Goleta (Zone 4) and Santa Maria (Zone 3), and $15,000 from Santa Barbara (Zone 1) to cover the costs of utilities. In June 2023, County will deduct the actual costs of the utilities from the withheld balances and then transfer any remaining balance to Santa Barbara
DocuSign Envelope ID: 9700380E-28E8-0C52-8059-E167100EB5AF FY 2022-2023 Agreement for Operation of a County -wide Library System (Zone 1,) Goleta (Zone 4) and Santa Maria (Zone 3), as applicable. Any additional utility costs that are incurred at Montecito, Solvang, or Cuyama branch locations that are not directly charged to County will be paid by each Managing City responsible for administering that zone (Le., Goleta for Solvang, Santa Maria for Cuyama, Santa Barbara for Montecito).
12. Administration Charges
Each Managing City may recover from the funds allocated to it herein an administrative charge, in an amount not to exceed 25% of the branch's annual operating budget, that is reasonable and sufficient to reimburse the Managing City for the costs and expenses necessary to provide library services provided pursuant to this Agreement. The administration charges may include the following items:
a. Administrative oversight including meetings with municipal leaders, Friends of the Library, and management from zone branch libraries; City Council meetings and presentations; County Library Advisory representation and reporting; development and management of annual budgets; and, strategic planning. b. Human Resources Management, including time sheets; payroll; staff evaluations processing; promotions; new hire and termination processing; scheduling; training; and, internal communications.
c. Risk Management, including on the job injury and workers' compensation forms and reporting processing; and, building insurance reporting. d. Accounting, including reconciliation of cash receipts; materials (books, magazines, audio books, DVDs) purchases, receipts, and verification; invoice payment; digital vendor service initiation, purchase, and monitoring; and gift funds accounting. e. Information technology (IT), including the development, maintenance, and use of computer systems, software, networks, and equipment for the processing and distribution of voice and data communications.
f. Reporting, including creation of reports to Federal, State and/or local authorities; quarterly and annual report generation for Santa Barbara County. g. Adult literacy, including tutor training; supervision of tutors and learners, workforce development.
DocuSign Envelope ID: 9700380E-28E8-0C52-8059-EI67100EBSAF FY 2022-2023 Agreement for Operation of a County -wide Library System h. User account management, including shipment, returns, holds, problem solving accounts, managing disputes, and damaged and lost item management. i. Research and material access, including advanced research by librarians; interlibrary materials requests outside the cooperative system; gift materials processing; and, collection management.
j. Other, including ordering supplies and equipment; centralized liaison for services and communications with external parties; publicity and public relations support; technical troubleshooting; and, website and social media updates. k. Allocated costs from Centralized City Departments, such as Information Technology, City Manager's Office, Legal Services, and Human Resources, in alignment with generally accepted cost accounting allocation principles.
Each Managing City shall document the financial basis for its administration charges if the total combined branch administration charges exceed 10% of the total County payments to the Managing City.
13. Library Advisory Committee
County's Board of Supervisors has by appointment created a Library Advisory Committee.
The term of office of each member of the Library Advisory Committee shall annually and automatically renew each year, unless replaced at the pleasure of the Board of Supervisors or by request of the nominating jurisdiction.
Each Managing City shall nominate one member for appointment by the Board of Supervisors. In addition, the partner cities of Buellton, Guadalupe, and Solvang, in recognition of their significant contributions to free library service within the County, may each nominate one member for appointment by the Board of Supervisors, and the County Supervisor of each supervisorial district shall nominate one member. In recognition of County Service Area 3's significant contributions to free library service, County's Board of Supervisors shall appoint one member from the residents of County Service Area 3. The Supervisors shall further appoint one member of its Board, or a designee, to chair the Library Advisory Committee.
DocuSlgn Envelope ID: 9700380E-28E8-4C52-8059-E167100E95AF FY 2022-2023 Agreement for Operation of a County -wide Library System The Library Advisory Committee shall meet at least quarterly to review services and operations and to make advisory recommendations to the Board of Supervisors as follows:
a. Ensure adequate library services to all the inhabitants of County; b. Review the operation of the library system and this Agreement; c. Submit advisory recommendations to ensure adequate service to branch libraries; d. Promote collaborative exchange of information among libraries; • Review annual library budgets and reports of service levels; and • Receive notices of reductions to the level of library services; and • Receive citizen input regarding library -related issues and make recommendations thereon.
14. Indemnification
In lieu of and notwithstanding the pro rata risk allocation which might otherwise be imposed between the parties pursuant to California Government Code Section 895.6, the parties agree that all losses or liabilities incurred by a party shall not be shared pro rata but instead all parties agree that pursuant to California Government Code Section 895.4, each of the parties hereto shall fully indemnify and hold each of the other parties, their officers, board members, employees and agents, harmless from any claim, expense or cost, damage or liability imposed for injury (as defined by California Government Code Section 810.8) occurring by reason of the negligent acts or omissions or willful misconduct of the indemnifying party, its officers, board members, employees or agents, under or in connection with or arising out of any work, authority or jurisdiction delegated to such party under this Agreement. No party, nor any officer, board member, employee or agent thereof shall be responsible for any damage or liability occurring by reason of the negligent acts or omissions or willful misconduct of other parties hereto, their officers, board members, employees or agents, under or in connection with or arising out of any work, authority or jurisdiction delegated to such other parties under this Agreement.
15. Insurance
Each Managing City to which a building is designated shall obtain and maintain in effect during the period of such designation general and automobile liability insurance covering the use of such building by that Managing City to which it is designated, and by its officers, agents,
DocuSign Envelope ID: 9700380E-28E8.4C52.8059-E167100EB5AF FY 2022-2023 Agreement for Operation of a County -wide Library System employees or volunteers acting on Managing City's behalf or at Managing City's direction, with single limit coverage of not less than $1 million. Each Managing City shall also maintain Workers' Compensation coverage as required by the Califomia Labor Code and employers' liability insurance. All insurance coverages are to be placed with insurers which (1) have a Best's rating of no less than A VII, and (2) are admitted insurance companies in the State of California. All other insurers require the prior approval of County. The general and automobile liability insurance policy shall name County, its officers, agents and employees as additional insured, and shall not be canceled without giving at least thirty -days' prior written notice to County. County shall be furnished with a certificate of insurance by Managing City to which a branch library building has been designated prior to performance by Managing City. A copy of the endorsement evidencing County has been added as a named additional insured on the policy must be attached to the certificate of insurance. The policy or policies shall include severability of interest or cross liability clause or equivalent wording. The policy or policies shall contain a provision of the following form: "Such insurance as is afforded by this policy shall be primary and contributory to the full limits stated in the declarations, and if County has other valid and collectible insurance for a loss covered by this policy, that other insurance shall be excess only".
As an alternative to the liability insurance requirements contained, above, a Managing City can provide evidence in writing to County showing that it has an approved self-insurance program and will then only be required to submit a certificate of insurance for the difference, if any, between its self-insurance limit and $1 Million combined single limit coverage.
The property insurance for each building shall be bome by the party that owns the building.
For branch locations housed within a County -owned building, County shall be responsible for property insurance for both the building and its contents. Such locations include Carpinteria, Cuyama, Montecito, Solvang and Vandenberg Village. For each branch library located within a leased building, Managing City that is the lessee of the building space shall be responsible for property insurance for both the building and its contents. For the purpose of this Agreement, "content" includes furnishings, equipment, and supplies as identified in Section 8, as well as audiovisual and •electronic materials such as books, subscriptions, government documents, and microfilm used by library patrons. Each Managing City is allowed to use the funds herein made available for the stated purpose of property insurance for contents in its respective branch facilities.
DocuSign Envelope ID: 9700380E-28E8-4C52-8059-E167100EB5AF FY 2022-2023 Agreement for Operation of a County -wide Library System
16. Budget, Revenue/Expenditure and Services Plan
a. On or before December 31, 2022, each Library Director shall confer with the County and a representative from each city in which a branch library operates in its zone to review expected funding and service levels for the next fiscal year. The Community Services Department Director or his or her designee will initiate and lead this effort.
b. Upon completion of review of expected funding and service levels under subsection
16.; the County shall work in good faith to secure funding commitments from each branch library's partner city (and friends organization if the operating budget relies on more than $50,000 from friends organizations) and notify the Library Director of expected funding amounts from the County, partner city, friends organizations, and other sources for the upcoming fiscal year.
c. Upon completion of the activities in both subsections 16.a and 16.b, but no later than March 1 of each year, each Library Director shall submit to the County a Revenue/Expenditure plan and proposed budget for each branch. Such plan shall include:
• Operations budget for the previous, current, and upcoming fiscal year by branch library, as well as current reserves, if any, held by Managing City, broken out by branch library;
• Report of service levels in relation to adopted minimum or agreed upon target service levels, with estimated costs to reach adopted minimum or agreed upon target service levels;
• Anticipated changes to service levels;
• Capital/infrastructure needs and estimated costs; and • A library services plan for any unincorporated community within its zone that has a population of more than 10,000 and does not have a branch library.
17. Reports of Receipts and Disbursements
Upon adoption of a library budget by each Managing City, the Managing City shall provide to the County's designated representative a written copy of the budget showing the amount to be
DomSign Envelope ID: 9700380E-28E8-4C52-8059-E167100EB5AF FY 2022-2023 Agreement for Operation of a County -wide Library System spent in each branch including anticipated disbursements from reserves and gifts. Amendments to branch budgets must be reviewed by the Library Advisory Committee prior to review by the Board of Supervisors. Such amendments may include unanticipated or required reductions or increases in revenue via any source. Managing Cities shall provide County with copies of amendments to branch budgets upon County's request.
Annually each Managing City shall provide County with a statement on all receipts and disbursements made pursuant to this Agreement, listing all items of receipt and expenditure throughout the year. Such statements showing the amount spent in each respective County branch located in that Managing City's zone shall include an itemization of salaries and wages, materials, supplies, and services, capital outlay, and use of reserves and gifts. In particular, such statement shall show as separate items those obligations and expenditures which are made or incurred for the purpose set forth in Section 6. The annual financial statements shall be submitted no later than sixty (60) days after the end of the fiscal year. Each Managing City shall keep accurate accounts and records for funds expended to accomplish the purpose of this Agreement, and shall make such accounts and records available at all times for inspection and audit by authorized agents of the County of Santa Barbara. All such accounts and records shall be retained for at least a period of five (5) years after the fiscal year to which such records relate. All accounting records shall be kept in accordance with generally accepted accounting principles. COUNTY shall have the right to audit and review all such documents and records at any time during Managing City's regular business hours or upon reasonable notice. In addition, if this Agreement exceeds ten thousand dollars ($10,000.00), each Managing City shall be subject to the examination and audit of the Califomia State Auditor, at the request of the COUNTY or as part of any audit of the COUNTY, for a period of three (3) years after final payment under the Agreement (Cal. Govt. Code Section 8546.7). Managing Cities shall be subject to, participate in, and cooperate with any audits, examinations or reviews, whether by COUNTY, the State, or the Federal Government.
If federal, state or COUNTY audit, examination or review exceptions, findings, adjustments or disallowances are made relating to this Agreement, each Managing City shall reimburse its share respectively of all such exceptions, adjustments, and disallowances.
DocuSIgn Envelope ID: 9700380E-28E8-4C52-8059-E167100EB5AF FY 2022-2023 Agreement for Operation of a County -wide Library System
18. Gifts
Each Managing City shall have or adopt a gift policy, to inventory, characterize, track, and report on gifts made directly to a Managing City's individual branch library. Each Managing City shall provide a copy of its gift policy to the County. Each Managing City shall notify County of any changes made in the gift policy. In the event any person gives or bequeaths any gift directly to any library herein referred to, such gift shall be treated according to the gift policy of Managing City or County, as applicable. Any gift accepted for a library in the unincorporated areas of County shall become the property of County. Any gift accepted by a Main Library shall become the property of that Managing City. Each gift given directly to a library shall, to the extent desired by the presenter, contain specific reference regarding preferred use (i.e., programs, equipment, books etc.).
19. Emergency
In the event of an emergency (a) which results in a loss of library materials, and/or (b) which affects the ability of any branch library to maintain the current level of library service, any party hereto may request the assistance of any other party in obtaining replacement library materials necessary for the functioning of the affected branch; provided, that all expenditures for replacement materials are approved in advance and in writing by the requesting party, the assisting party shall be entitled to full reimbursement from the requesting party for all expenditures made in accordance with applicable laws governing the assisting party.
20. Assignment
No Managing City shall assign this Agreement or any part thereof or any monies payable hereunder without the prior written consent of County. Any attempt to assign without consent shall be voidable by County.
21. Provisions Required by Law Deemed Inserted
Each and every provision of law and clause required by law to be inserted in this Agreement shall be deemed to be inserted herein, and this Agreement shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted or is
DocuSign Envelope ID: 9700380E-28E8-4C52-8059-E167100EBSAF FY 2022-2023 Agreement for Operation of a County -wide Library System not con-ectly inserted, then upon request of any party this Agreement shall forthwith be physically amended to make such insertion or correction.
22. Notices
Any notice or consent required or permitted to be given under this Agreement shall be given to the respective parties in writing, by first class mail, postage prepaid, or otherwise delivered as follows:
County of Santa Barbara Allison Gray, Library Director
George Chapjian, Goleta Valley Library
Community Services Director 500 North Fairview
123 East Anapamu Street, 2nd Floor Goleta, CA 93117
Santa Barbara, CA 93101
Dawn Jackson, Interim Library
Director
Santa Maria Public Library
421 S. McClelland Street
Santa Maria, CA 93454
Sarah Bleyl, Library Director
Lompoc Public Library
501 E. North Avenue
Lompoc, CA 93436
Jessica Cadiente, Library Director
Santa Barbara Public Library
P.O. Box 1019
Santa Barbara, CA 93102
Jody Thomas, Library Director
Carpinteria Public Library
5141 Carpinteria Avenue
Carpinteria, CA 93013
or at such other address or to such other person that the parties may from time to time designate. Notices and consents under this section, which are sent by mail, shall be deemed to be received five (5) days following their deposit in the U.S. mail.
23. Section Headings
The headings of the several sections, and any table of contents appended hereto, shall be solely for convenience of reference and shall not affect the meaning, construction or effect hereof.
DocuSign Envelope ID: 9700380E-28E8-4C52-8059-E167100EB5AF FY 2022-2023 Agreement for Operation of a County -wide Library System
24. Severability
If any one or more of the provisions contained herein shall for any reason be held to be invalid, illegal, or unenforceable in any respect, then such provision or provisions shall be deemed severable from the remaining provisions hereof, and such invalidity, illegality or unenforceability shall not affect any other provision hereof, and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein.
25. Remedies Not Exclusive
No remedy herein conferred upon or reserved to County is intended to be exclusive of any other remedy or remedies, and each and every such remedy, to the extent permitted by law, shall be cumulative and in addition to any other remedy given hereunder or now or hereafter existing at law or in equity or otherwise.
26. Entire Agreement and Amendment
In conjunction with the matters considered herein, this Agreement contains the entire understanding and agreement of the parties regarding the subject matter hereof and there have been no promises, representations, agreements, warranties, or undertakings by any of the parties, either oral or written, of any character or nature hereafter binding except as set forth herein. This Agreement may be altered, amended, or modified only by an instrument in writing, executed by the parties to this Agreement and by no other means. Each party waives its future rights to claim or assert that this agreement was modified, canceled, superseded, or changed by any oral agreements, course of conduct, waiver, or estoppel.
27. Successors and Assigns
All representations, covenants, and warranties set forth in this Agreement, by or on behalf of, or for the benefit of any or all of the parties hereto, shall be binding upon and inure to the benefit of such party, its successors and assigns.
28. Compliance with Law
Each party hereto shall, at its sole cost and expense, comply with all County, State, and Federal ordinances, regulations, and statutes now in force or which may hereafter be in force with
DocuSlgn Envelope ID: 9700380E-28E8-4C52-8059-E167100EB5AF FY 2022-2023 Agreement for Operation of a County -wide Library System regard to this Agreement. The judgment of any court of competent jurisdiction, or the admission of any such party in any action or proceeding against said party that said party has violated any such ordinance or statute, shall be conclusive of that fact as between said party and County, whether or not County is a party in such litigation.
29. California Law
This Agreement shall be governed by the laws of the State of Califomia. Any litigation regarding this Agreement or its contents shall be filed in the County of Santa Barbara, if in state court, or in the federal district court nearest to Santa Barbara County, if in federal court.
30. Execution of Counterparts
This Agreement may be executed in any number of counterparts and each of such counterparts shall for all purposes be deemed to be an original; and all such counterparts, or as many of them as the parties shall preserve undestroyed, shall together constitute one and the same instrument.
31. Authority
All signatories to this Agreement warrant and represent that they have the power and authority to enter into this Agreement in the names, titles, and capacities herein stated and on behalf of any entities, persons, or firms represented or purported to be represented by such signatories and that all formal requirements necessary or required by any local, state and/or federal law in order to enter into this Agreement have been fully complied with. Furthermore, by entering into this Agreement, each party hereby warrants that it shall not have breached the terms or conditions of any other contract or agreement to which that party is obligated, which breach would have a material effect hereon.
32. Digital and/or Electronic Signatures
Digital and/or electronic signatures created in a manner consistent with the County's Electronic and Digital Signature Policy ITAM-0430 (12/8/2020) shall satisfy the County's requirements for signing this document. Signatures can be made by electronic, scanned, faxed, and/or digital means. Contracts signed with proper electronic and digital signatures are valid and enforceable.
DocuSign Envelope ID: 9700380E-28E8-4C52-8059-E167100EB5AF FY 2022-2023 Agreement for Operation of a County -wide Library System ATTACHMENTS:
• Exhibit A — County Zone Service Delivery Map
• Exhibit B — Maintenance and Repair Responsibilities for County Owned Library Facilities
DoceSign Envelope ID: 9700380E-28E8-4C52-8059-E167100EB5AF FY 2022-2023 Agreement for Operation of a County -wide Library System IN WITNESS WHEREOF, the parties have executed this Agreement to be effective as of the date executed by County.
ATTEST:
Mona Miyasato
County Executive Officer
Clerk of the Board By:
Chair, Bo
By: Loa.,
eputy Clerk
RECOMMENDED FOR APPROVAL:
Community Services Department
Ducu9igned by:
ECU", (,�a�iOA.
By: 89FBBFFEFEBE4F2...
Department Head
APPROVED AS TO FORM:
Rachel Van Mullem
County Counsel
By:-Docuslgned by:
8251CC894EBs41F-.
Deputy County Counsel
COUNTY OF SANTA BARBARA
Date:
d of Supervisors
`1-1Z-22
APPROVED AS TO ACCOUNTING
FORM
Betsy M. Schaffer, CPA
Auditor -Controller
By:
Deputy
EDocusigned by:
eoldUi G! iS
n, n19G2ACnWHF
APPROVED AS TO FORM:
Greg Milligan
Risk Manager
Docusigned by.
1478 vV
By nn4nan ra�ayn
Risk Management
[Fund 0001, Dept. 057, LI Acct 7650, Program 2000]
Doasign Envelope ID: 9700380E-28E8-4C52-8059-E167100EB5AF FY 2022-2023 Agreement for Operation of a County -wide Library System IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day of , 2022.
CITY OF SANTA MARIA ATTEST:
By: By:
Mayor City Clerk
APPROVED AS TO FORM: APPROVED AS TO FORM:
By: By:
City Attorney Risk Manager
DocuSign Envelope ID: 9700380E-28E8-4C52-8059-E167100EB5AF FY 2022-2023 Agreement for Operation of a County -wide Library System IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day of , 2022.
CITY OF SANTA BARBARA ATTEST:
By: By:
City Administrator City Clerk
APPROVED AS TO FORM: APPROVED AS TO FORM:
By: By:
City Attorney Risk Manager
DocuSign Envelope ID: 9700360E-28E8-4C52-8059-E167100EB5AF FY 2022-2023 Agreement for Operation of a County -wide Library System IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day of , 2022.
CITY OF LOMPOC ATTEST:
By: By:
Mayor City Clerk
APPROVED AS TO FORM:
By:
City Attorney
DocuSign Envelope ID: 9700380E-28E8-4C52-8059-E167100EB5AF FY 2022-2023 Agreement for Operation of a County -wide Library System IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day of , 2022.
CITY OF GOLETA ATTEST:
By: By:
Mayor City Clerk
APPROVED AS TO FORM:
By:
City Attorney
Pate 25 of 26
DocuSign Envelope ID: 9700380E-28E8-4C52-8059-E167100EB5AF FY 2022-2023 Agreement for Operation of a County -wide Library System IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day of , 2022.
CITY OF CARPINTERIA ATTEST:
By: By:
Mayor City Clerk
APPROVED AS TO FORM:
By:
City Attorney
Exhibit A — Map of Library Service Delivery Zones
of the
FY 2022-2023 Agreement for Operation of a County -wide Library System
San ta Barbara Coun ty Library Zone s 2022
C.nWd by the Offic e o(ihe Cou nly ae wr In Jun ee 2011 11010 t0a.v00 .• 1100 001.11,010 Eg000 1 Swain. trues ow sot. t ams link DRAFT
0 u 5
t.v.nd
GM00IC SCALE _,Wei o 0•0 •1
nfl
10 i0 00 rya. Cs
=mon 103
(4. =C 1n o.
oC
•Zon e 5�
j.
Exhibit B — Maintenance and Repair Responsibilities for Library Facilities of the
FY 2022-2023 Agreement for Operation of a County -wide Library System
EXHIBIT "B"
MAINTENANCE AND REPAIR RESPONSIBILITIES FOR COUNTY LIBRARY FACILITIES
CUYAMA, MONTECITO, SOLVANG AND VANDENBERG VILLAGE
ITEM
NO. ITEM
NOT
APPLICABLE
COUNTY
MANAGING
CITY
1. Building Exterior
Repair Walls
X
Painted Surfaces*
X
Door and Window Trim
X
Doors, Hardware
X
Windows: Hardware and Screens
X
Locks
X
Roof
X
Rain Gutters
X
. Flashing
X
Down Spouts
X
Lighting
Bulbs
X
Fixtures
X
Transformers
X
Fluorescent Lights
X
Ballast
X
Handrails
X
Signs (County Designation)
X
Timers
X
Gutters
X
Decking Walkways
Replace
Maintain
Exterior Patios
X
Decking (Overdecking on roof top area)
X
Water Softener, Filter and Conditioner
X
Stairs
X
Roof Drains
X
Gates
X
Gas/Water Lines
X
Elect. Lines
X
Phone/ Computer Lines
X
Sewer Lines
X
Page lof 5 (Exhibit "B")
ITEM
NO. ITEM
NOT
APPLICABLE
COUNTY
MANAGING
CITY
2. Building Interior
Repair Walls
X
Painted Surfaces
X
Doors, Hardware
X
Locks
X
General Cleaning
X
Floor, Sweeping and Cleaning
X
Carpet, Vacuum and Cleaning
X
Window Coverings
X
Lighting
Bulbs
X
Fixtures
X
Transformers
X
Fluorescent Lights
X
Ballast
X
Handrails (ADA)
X
Signs
X
Timers
X
Drinking Fountains
X
Ceiling
X
Showers
X
Toilet/Urinals (Replacement)
X
Toilet/Urinals (Maintenance)
X
Sink & Faucets (Replacement)
X
Sink & Faucets (Maintenance)
X
Gas Lines
X
Water Lines
X
Sewer Lines/Drains
X
Phone Lines & Jacks
X
Computer Lines & Jacks
X
T.V. Cable & Jacks
X
Phones
X
Towel Racks
X
ITEM
NO. ITEM
NOT
APPLICABLE
COUNTY
MANAGING
CITY
Garbage Disposal
X
Refrigerator/ Microwave
X
Stove
X
Counter Tops, replacement
X
Cabinets, replacement
X
Dish Washer
X
Trash Compactor
X
3. Grounds
Drinking Fountains
X
Mail Boxes
X
Fences
X
Trash Bins
X
Trash Enclosures
Replace
Maintain
Bike Racks
X
Signs (County)
X
Litter Pick-up
X
Lighting
Parking Lot
X
Driveways
X
Walkways
X
Timers (external)
X
Timers (internal)
X
Signs
X
Cleaning, Sidewalks, Walkways, Parking Lot
X
4. Landscaping
Trees
X
Shrubs
X
Flowers
X
Lawn
X
ITEM
NO. ITEM
NOT
APPLICABLE
COUNTY
MANAGING
CITY
Watering
X
Sprinkler, Repair and Replace
X
Headers
X
Rodent/Pest
X
Seeding
X
Fertilizer
X
Plant Trimming
X
Plant Removal
X
Plant Replacement
X
Tree Care & Trimming
X
5. Mechanical Systems
Electrical Panels, Breaker, Interior
X
Electrical Fuses, Interior
Replace
Maintain
Electrical Receptacle, Switches, Interior
X
Electrical Central Switches
X
Elevator
X
Heating
Replace
Maintain
Air Conditioning
Replace
Maintain
Water Heater
Replace
Maintain
6. Roadways/Parking Lots
Repair & Maintenance
Striping
X
Handicap Signage
X
Asphalt Surface, Curbing
X
Cement Surface, Curbing
X
Wheel Stops
X
Drainage
X
Signs
X
ITEM
NO. ITEM
NOT
APPLICABLE
COUNTY
MANAGING
CITY
7. Fire Equipment
Sprinklers
X
Hoses
X
Extinguisher (interior)
X
Alarm Systems
X
Smoke Detectors
Replace
Maintain
8. Other Items
Paper supplies, dispensers, waste containers,
soap in restrooms and kitchens
X
Interior janitorial products and services
X I'
Interior Floor Waxing, Sweeping
X
Window Washing (interior & exterior)
X
Exterior sweeping entry, sidewalks and
walkways
X
Janitorial service for public areas or
common use areas
X
Broken window glass or door glass**
X
Refuse, Rubbish and Garbage Disposal
X
Cleaning Storage Rooms, Utility Rooms
X
Exterminating
X
Carpet Replacement,
Linoleum Replacement, and/or
Tile Replacement
X
Building Foundation
X
Flooring (wood & concrete)
X
Utility mains & appurtenances
X
Library Drop Box
X
Santa Barbara County Library Zones Map
t
i
r;;/,1'
Santa Barbara County Library Zones 2022
DRAFT .
-a
Yawl
J•11.0•111110
oat Ca.
Fro
v.sm
ATTACHMENT B
County -wide Funding Table Fiscal Year 2022-23
Zones
FY 2022-23
Population
Estimates
FY 2022-23
Library Funds
Per Capita Base
FY 2022-23
Cannabis
Funding
FY 2022-23
Small Branch
Library Fund
Total Awarded
Amount By Zone
Zone 1- Santa Barbara
111,276
$ 928,042.00
$ 195,518.00
$ 31,399.00
$ 1,154,959.00
Zone 2 - Lompoc
58,314
$ 486,339.00
$ 38,127.00
$ -
$ 524,566.00
Zone 3 - Santa Maria
158,581
$ 1,322,566.00
$ 180,156.00
$ -
$ 1,502,722.00
Zone 4 - Goleta
108,779
$ 907,217.00
$ 159,931.00
$ -
$ 1,067,148.00
Zone 5 — Carpinteria
17,642
$ 147,134.00
$ -
$ -
$ 147,134.00
TOTAL:
454,592
$ 3,791,298.00
S 573,732.00
$ 31,399.00
$ 4,396,429.00
ATTACHMENT C
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,
CALIFORNIA, APPROVING AN AGREEMENT WITH THE COUNTY OF SANTA
BARBARA, AND THE CITIES OF LOMPOC, GOLETA, SANTA BARBARA, AND
CARPINTERIA TO PROVIDE FOR THE OPERATION OF A COUNTY -WIDE FREE LIBRARY SYSTEM FOR FISCAL YEAR 2022-23
WHEREAS, the City of Santa Maria has contracted with the County of Santa Barbara since 1962 to provide library service to the unincorporated areas of the County; and
WHEREAS, the City of Santa Maria is responsible for "Zone 3," which is comprised of County branch libraries in Cuyama, Los Alamos, Orcutt, and Guadalupe with funds provided by the County; and
WHEREAS, all County residents have free and equal access to all public libraries within the County; and
WHEREAS, the 2022-23 Agreement provides revenue and appropriations of $8.34 per capita and additional funding for branches based on projected deficits for a total of $1,502,722.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
1. The City Manager, or designee, is authorized to execute the Agreement incorporated herein by reference with the County of Santa Barbara, the Cities of Lompoc, Goleta, Santa Barbara, and Carpinteria to provide for the operation of a County -wide Free Library system, and all other agreements or documents required to effectuate the terms of the agreement.
2. The City Manager, or designee, is authorized to appropriate, release, and expend funds and issue warrants to comply with the terms of the agreement.
3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance with the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
///
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 20th day of September 2022.
Mayor
ATTEST:
Chief Deputy City Clerk
APPROVED A ORM:
RO
Cit}*Malf6ger
ney
O CONTE T:
ment Direc r