FOR THE COUNCIL MEETING OF SEPTEMBER 20, 2022
COUNCIL AGENDA REPORT
TO: City Council
FROM: City Manager
Prepared by: Interim Public Works Director
SUBJECT: REVISED CONTRACT WITH PG&E FOR ELECTRIC VEHICLE FLEET
READY INCENTIVE PROGRAM
RECOMMENDATION
That the City Council adopt a Resolution authorizing a revised contract with Pacific Gas & Electric (PG&E) for participation in the PG&E Electric Vehicle (EV) Fleet Ready Incentive Program, and amending the Transit Enterprise's adopted Fiscal Year 2022- 2024 Budget to reflect cost-free equipment upgrades and financial incentives from the program.
BACKGROUND:
Senate Bill 350 directs the California Public Utilities Commission (CPUC)to address the single largest emitting sector in the State's greenhouse gas (GHG) emissions inventory — transportation. To th is, PG&E offers free beh i n d-th e -meter an d to -the -meter infrastructure upgrades, as well as cost-rei mbu rsement incentives forqu alifying veh icles and equipment through its EV Fleet Ready Incentive Program.
DISCUSSION:
On October 5, 2021, City Council approved an initial contract with PG&E to participate in the EV Fleet Ready Incentive Program. The initial contract was based on a highly conservative procurement of five electric vehicles and five chargers. This contract met the minimum requirements to qualify for the incentive program, totaling $150,000 in reimbursements, and for an upgraded electrical transformer with the capacity foronlyfive vehicles.
However, as noted in the adopted Fiscal Year 2022-2024 Transit Budget, it has now been identified that there is enough awarded Federal and State funding on hand to secure a total of 17 electric buses and 17 corresponding vehicle charging units over the next 5 years. A revised contract with PG&E to reflect a total capped rebate of $425,000 in incentives, as well as a free equipment upgrade of an electrical transformer capable of supporting 17 vehicles would be included. This contract will replace the prior contract once executed by both parties.
Fiscal Considerations
There is no cost to the City to participate in PG&E's EV Fleet program. Rather, participation in the PG&E EV Fleet program is viewed as a financial assistance toward
the cost of electric vehicle infrastructure upgrades as it provides cost-free upgrades and financial incentives, not exceeding $425,000, towards the City's electric bus infrastructure. Any work or costs not covered in the PG&E program will be covered by other transit grants, transit fund balance, or a combination thereof. Staff is currently in the process of getting total project costs, as well as identifying other grant assistance programs, and will report back to City Cou ncil as these details emerge. In the meantime, the EV Fleet Program provides a sign ificantstep forward in addressing this critical project.
Impact to the Community
Participating in PG&E's EV Fleet Program has no direct impact on the community and is considered an administrative action. However, the transition toward electric transit buses will be critical for the City to meet its obligations to the State of California's Innovative Clean Transit (ICT) Rule and its requirements for transit to move away from fossil fuels and use zero -emission technology buses by 2040, which otherwise comes with penalties if not met.
Alternatives
The City Council could choose to deny participation in this revised PG&E EV Fleet program. Staff does not recommend this action as it would forgo $425,000 in supplemental revenue. The City has already purchased two EV transit buses and the supplemental revenue would provide the necessary charging infrastructureto support the new buses.
GAMALIEL ANGUIANO
Transit Manager
BRETT FULGONI
Interim Public Works Director
Attachment A: PG&E EV Fleet Program Contract No. FLEET003271235
ATTACHMENT A
Pacific Gas and
Electric Company'
August 12, 2022
City of Santa Maria - Transit Division
1303 Fairway Dr
Santa Maria, CA 93455
RE: FLEET003271235
Dear Gamaliel Anguiano
Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105
Congratulations! We are pleased to extend City of Santa Maria - Transit Division an invitation to join PG&E's EV Fleet Electrification program. Upon your completion of the action items below, we will move your project into the design phase and begin the engineering, design and construction plans for 1303 Fairway Dr, Santa Maria, CA 93455. Please note. future changes to the project scope may change your eligibility for the program.
Included in this contract are the following items:
• Cover Letter
o Offer Description
o EV Charger Rebate
o Preliminary Design (also attached as PDF)
• Letter of Commitment
o EV Deployment Commitment
• EV Fleet Program Terms and Conditions ("Contract" 1
• Appendices
o Appendix A: PG&E EV Fleet Program Participant Data Reporting Requirements o Appendix B: CPUC's Safety Requirements Checklist for CPUC-Approved Transportation Electrification Programs
Immediate Action Items:
• Review the entire document
• E -sign and return the Letter of Commitment and Contract • Provide proof of commitment (as defined below) for appropriate vehicles By signing the Letter of Commitment and the Cortract, I hereby confirm my participation in PG&E's Fleet Electrification program and acknowledge that:
• I agree to install at a minimum the number of EV Supply Equipment (EVSE or "EV charger") specified in Exhibit A of the Contract;
• Upon execution of the Contract, PG&E will begin incurring design fees and costs as my project moves forward;
• If I withdraw from the program prior to the site being activated, then PG&E reserves the right to recover all fees and costs incurred by it and its subcontractors after the execution of the Contract, including but not limited to, design cost, site walk costs, etc.;
• PG&E may need to conduct a comprehensive design site walk; • If the existing infrastructure or physical site or equipment is substantially different than anticipated or described, then PG&E will make reasonable effort to redesign the project in a manner acceptable to both parties, but reserves the right to cancel my participation in the program; • If I do not submit required documentation (e.g., signed easement) in a timely manner, then PG&E reserves the right to cancel my participation in the program and recover all costs incurred; and Cover Letter (06.14.2022 Version) Page 1 of 4
,illPacificGas and
Electric Company
Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105
• If load management is required for the site, I agree to implement a load management system to ensure that the total load for my EV chargers does not exceed 1,131 kW; and • My EV chargers meet the Safety Checklist requirements and has networking protocols (as described in Appendix A and Appendix B). I agree to ensure that EVSE network connectivity is in good condition for least five years from the date of activation.
Offer Description
After careful consideration of the project costs and scope of work, PG&E has determined you are eligible for the Make -Ready Incentive Option. PG&E will design, construct, own, and maintain the EV supply infrastructure to the meter only. City of Santa Maria - Transit Division will design, build, own, operate, and maintain the EV supply infrastructure behind the meter, hereafter referred to as customer -owned make-ready infrastructure.
PG&E provides an incentive that is equal to the lesser amount of either: (i) 80% of the customer -owned make- ready infrastructure costs or (ii) the incentive cap of of $153,000.00, as described in the table below.
Below is a summary of the qualified allowance under the make-ready incentive:
Ev Supply Infrastructure Incentive
A. dies to Site Hosts who a for. own and maintain EV Su• • I Infrastructure Vehicle Type
Per Vehicle Incentive
# of Vehicles
Transit Bus or Class 8 Vehicle
Vehicle Type (Total)
Total # of Vehicles
17 EV Charger Rebate
$9,000.00 per Vehicle
Incentive (Total)
Lesser amount of either 80% of the
customer -owned make-ready infrastructure
costs or the incentive cap, as described
above, on a per vehicle basis
17 *** Note: Capped at 25 vehicles ***
Incentive Total
Maximum of $153,000.00
You may also qualify for a rebate of up to $425,000.00, capped at 50% of the purchase cost, for qualified EV chargers for your fleet. EV chargers are only eligible for rebates if they are listed on PG&E's approved EVSE vendor list at the time of installation. Any EVSE acquired after the EV Fleet Program implementation window (currently 2024) will not be eligible for rebate.
Applies to transit
EVSE rebate
buses, school buses, or Premises in a Disadvantaged
Community.
Power output
Rebate
# of EVSE
66.5 kW
50% of the cost of EVSEs, up to $25,000.00 per
EVSE.
17 Total 1,131 kW
Total Capped Rebate Amount of up to
$425,000.00
17 As a reminder, to participate in the EV Fleet program, your EV chargers at a minimum must meet the Safety Checklist requirements (see Appendix B). In addition, the EV chargers must at least meet the following network communications requirements:
Cover Letter (06.14.2022 Version)
Pacific Gas and
Electric Company
Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105
• Electric Vehicle Supply Equipment (EVSE) SHALL have metering capability through an internal device and SHALL be able to measure power and usage parameters to enable reporting of the metrics in the Contractor Requirement section.
• After loss of power, provided the EVSE connector to vehicle has not been removed, the EVSE SHALL return to its post -configuration state (Le., SHALL persist communication and registration configurations. This does not include continuing user sessions when authorization is required to start a session).
• EVSE SHALL provide a reset option, which returns the device to its pre -charge state (e.g., card or message- not user accessible).
Preliminary Design
Please note the meter location on the Preliminary Design. Any requests to change the location of the meter may impact site eligibility and could result in cancellation of this contract.
PG&E may opt to utilize existing infrastructure, including existing conduit, in order to minimize project costs as indicated by the word "existing" on any components on the Preliminary Design.
CITY OF SANTA MARIA - TRANSIT DIVISION 1303 FAIRWAY DRIVE, SANTA MARIA, CA 93455 PRELIMINARY DESIGN - FLEET003271235
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Cover Letter (06.14.2022 Version)
Pacific Gas and
Electric Company'
Next Steps:
Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105
We respectfully request that you return your signed contract as soon as possible. After we receive your signed contract, I will introduce you to your Project Manager, who will lead you through the design and construction process for your site.
Please note that you will need to provide a proof of commitment for a minimum of 2 vehicles for the Contract to complete the next phase of project management. A proof of commitment is any documentation of clear intent to procure and deploy vehicles, e.g., budget approval, grant agreement, request for proposal results, governance - body mandated procurement and deployment etc., in lieu of an actual purchase order provided by a seller.
Thank you for your participation in this exciting program! You are taking an important step to support California's ambitious climate and air quality goals, and we appreciate that you have elected to work with PG&E to electrify your fleet.
Please contact me if you have any questions.
Regards,
Dean Kunesh
(415) 238-9934
[email protected]
Electric Vehicle Customer Onboarding Specialist
Pacific Gas and Electric Company
eVfleet
Cover Letter (06.14.2022 Version) Page 4 of 4
Pacific Gas and
Electric Company
August 12, 2022
Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105
Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105
Re: Electric Vehicle Deployment Commitment for City of Santa Maria - Transit Division Dear Pacific Gas and Electric Company,
City of Santa Maria - Transit Division and PG&E have worked together and agreed on a contract under which City of Santa Maria - Transit Division purchases electric fleet vehicles and PG&E performs make-ready infrastructure work and, if qualified, provides EV charger rebates and infrastructure incentives.
City of Santa Maria - Transit Division has received approval from our internal decision makers and commits to purchase 17 electric vehicles by December 31, 2026. We plan to purchase and deploy the vehicles during the following timeline:
Electric Vehicle
Deployn
ent Schedule
Description
2022
2023
2024
2025
2026
Total
Transit Bus (Public Use)
2 3
12 0
0 17
By signing the Letter of Commitment and the Contract, City of Santa Maria - Transit Division understands that, in accordance with the section titled 'Vehicle Purchase Plans', City of Santa Maria - Transit Division is responsible for realizing the number and type of EV Fleet vehicles that have been indicated in Exhibit A of the aforementioned Contract regardless of the decision of granting agencies.
If City of Santa Maria - Transit Division does not purchase the number of vehicles stated in the section above, PG&E in its sole discretion may require City of Santa Maria - Transit Division to reimburse PG&E for costs incurred by PG&E associated with PG&E's reliance on my commitment to install infrastructure, such as costs of equipment, site design, and installation.
Sincerely,
City of Santa Maria - Transit Division
Signature Company Name
Print Date
Title
EV Fleet Letter of Commitment (06.14.2022 Version)
EV Fleet Program Terms and Conditions ("Contract")
Between City of Santa Maria - Transit Division and Pacific Gas and Electric Company
Pacific Gas and
Electric Company
Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105
EV Fleet Program Terms and Conditions ("Contract")
Definitions
As used in this Contract. the following terms have the following meanings:
Disadvantaged Community: Census tracts in PG&E's service territory with a top quartile score according to California Environmental Protection Agency's CalEnviroScreen 3.0, or current version.
EV Service Connection: Traditional utility infrastructure from the utility distribution system to the meter, which may include but is not limited to cable, conductors, conduit, transformers, and associated substructures from the utility distribution system.
Also referred to as "To the Meter" (TTM) infrastructure.
EV Supply Infrastructure: Infrastructure from the meter ("but not including the meter") to the parking space, which may include an electrical panel, cable, and conduit necessary to deliver power to the parking space. Also referred to as "Behind the Meter" (BTM) infrastructure.
Electric Vehicle Supply Equipment (EVSE): Equipment used for charging EVs. The conductors, including the ungrounded, grounded, and equipment grounding conductors, the electric vehicle chargers, connectors, attachment plugs, and all other fittings, devices, power outlets, or apparatuses installed specifically for the purpose of delivering energy from the Premises wiring to the electric vehicle.
EVSE Package: EVSE hardware, software, and network services.
EV Service Provider (EVSP): A company that provides EV charging solutions to Customer, including but not limited to network services, billing, and customer support.
Operation and Maintenance (O&M): O&M includes, but is not limited to, network fees, resetting of breakers, replacement of parts, and associated services necessary to keep the EVSE and/or EV Supply Infrastructure operational.
Premises: Premises includes all of the real property and apparatus employed in a single enterprise on an integral parcel of land undivided, excepting in the case of industrial, agricultural, oil field, resort enterprises, and public or quasi -public institutions, by a dedicated street, highway or public thoroughfare or railway. Automobile parking lots constituting a part of or adjacent to a single enterprise may be separated by an alley from the remainder of the Premises served. All Premises must be reviewed by PG&E to determine where service could be provided and at what cost. PG&E may agree to include some or all of the Premises in the EV Fleet Program. Multiple Premises may be listed in Exhibit A.
Rate Plan: The PG&E electric rate that Customer pays for using EVSE. Detail on PG&E rates and eligibility criteria can be found at www.Dae.com/tariffs .
Customer: The entity participating in the EV Fleet Program that owns, leases, or manages the Premises where the EVSE Packages are installed. Customer will receive the bill for the energy delivered to the EVSE Package.
Specific Terms
Acknowledgement and Term: All parties agree to abide by the terms and conditions of this Contract for participation in the EV Fleet Program (part of California Public Utilities Commission, or "CPUC", Decision Number 18-05-040 issued May 31, 2018), including all requirements included by reference. The duration of this Contract (the "Term") will commence on the date Customer's EVSE Package becomes operational and will continue in effect for ten (10) years thereafter (unless otherwise earlier terminated pursuant to the terms herein). PG&E will inform Customer in writing when the EVSE Package becomes operational.
Ownership: Customer has two options for ownership of EV Supply Infrastructure. Ownership of other components is listed below for reference. Sections in this Contract labeled "Customer Owned EV Supply Infrastructure" or "PG&E Owned EV Supply Infrastructure" will apply depending on the ownership option a Customer selects. Customer should indicate their ownership option in the Cover Letter provided to the customer. All other terms are common to both ownership options.
Contract version revised 06.14.2022
EV Fleet Program Terms and Conditions ("Contract")
Between City of Santa Maria - Transit Division and Pacific Gas and Electric Company
Pacific Gas and
Electric Company"
Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105
EV Service Connection: PG&E always constructs, owns, operates, and maintains the EV Service Connection. PG&E may opt to utilize existing infrastructure, including customer -owned conduits, in order to minimize project costs. This will be indicated in the accompanying Preliminary Design.
EV Supply Infrastructure: Customer has two options for EV Supply Infrastructure ownership:
1. PG&E Owned: PG&E constructs, owns, and maintains the EV Supply Infrastructure. PG&E covers costs in accordance with CPUC requirements.
2. Customer Owned: Customer is responsible for construction and maintenance of EV Supply Infrastructure and receives an incentive in accordance with CPUC requirements.
EV Supply Equipment (EVSEI: Customer always installs, owns, operates, and maintains the EVSE.
High level EV infrastructure configuration and terminology 1111111
Utility assets (e.g.. power Meter Electric
lines. transformer) panel
1 EV Service Connection. or
To The Meter (TTM)
infrastructure
Electric Vehicle
Charger
EV Supply Infrastructure. or
Behind The Meter (BIM)
infrastructure
1 EV Supply
Equipment
(EVSE)
Selection of EVSE Package: Upon approval of application by PG&E, Customer shall select and procure an EVSE Package from the PG&E approved list of qualified vendors. PG&E will share qualified vendor list with Customer. Customer shall install, operate, and maintain the number and type of the EVSE Package, associated equipment, and signage as selected by Customer and approved by PG&E. Customer acknowledges that PG&E makes no representations regarding manufacturers, dealers, contractors, materials, or workmanship of the EVSE Package. Customer agrees that PG&E has no liability whatsoever concerning the quality and safety of such EVSE Package. At PG&E sole discretion, Customer may use an EVSE Package that is not on the approved list of qualified vendors. If EVSE Package is not on the approved list of qualified vendors, EVSE Package must be compliant with minimum requirements. These minimum requirements are attached to this Contract, as applicable. Customer agrees to provide all information requested by PG&E about non -approved EVSE Packages, including but not limited to technical and safety specifications.
EVSE Rebate: Customer may qualify for a rebate of EVSE, in accordance with the CPUC requirements. Rebate amounts will vary in accordance with the CPUC requirements. Rebates will be paid after (1) Customer provides proof of purchase of EVSE Package, (2) at PG&E discretion PG&E inspects the installation of the EVSE and the physical location, and (3) the EVSE is operational. Any EVSE acquired after the EV Fleet Program implementation window (currently 2024) will not be eligible for rebate.
Additional Services from EVSP: Separate and apart from the application and PG&E's obligations under the EV Fleet Program, the EVSP selected by Customer may offer and contract directly with the Customer to provide any additional or complementary services, as long as these services do not interfere with the objectives of the EV Fleet Program as fully described in the CPUC decision. The costs of additional EVSP services, and any cost related to O&M of any additional EVSP services, will not be borne by PG&E, unless they are complementary services necessary to support the EV Fleet Program objectives and are approved by PG&E in writing.
EV Drivers' Right to Access: Customer shall not restrict access to or use of the EVSE for reasons including, but not limited to, race, color, religion, age, sex, national origin, ancestry, physical or mental disability, or any basis prohibited by applicable law. However, Customer may decide to make the EVSE available only to its employees, tenants, or lessors; under the terms of the EV Fleet Program, Customer decides whether to make the EVSE available to other 3rd parties.
Contract version revised 06.14.2022
EV Fleet Program Terms and Conditions ("Contract")
Between City of Santa Maria - Transit Division and Pacific Gas and Electric Company
Pacific Gas and
Electric Company'
Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105
Accessibility Requirements: The installation of the EVSE and EV Service Connection is required to comply with the Americans with Disabilities Act (ADA) and California Building Standards. Customer understands and accepts that such standards may impact parking layouts and reduce the number of non -accessible parking spaces available. Customer understands and accepts that changes to initial design representations may occur during the design, construction, and operational phases of the EVSE as may be dictated by design constraints, by law or regulation, or by local jurisdictional authorities.
Easement Requirement: An easement may be required to maintain PG&E owned facilities. PG&E will use existing easements when possible to minimize encumbrances on Customer property. If a new easement is required, access rights will follow standard utility requirements for providing electrical service. PG&E will determine if a new easement is required when Customer application is evaluated and will communicate that to Customer. If Customer does not wish to grant an easement for one or more Premises, PG&E may remove those Premises from the EV Fleet program. If Customer accepts easement requirements, Customer agrees to grant PG&E an easement for the installation of EV Service Connection and EV Supply Infrastructure. If the EV Service Connection must cross property owned by a third party to serve Customer, PG&E may, at its option, install such EV Service Connection after appropriate rights of way or easements, satisfactory to PG&E, are obtained without cost to PG&E. Customer agrees to sign and return easement to PG&E within 30 days of receipt. If the Customer does not respond within 30 days, PG&E reserves the right to rescind Customer's participation in the EV Fleet Program. Upon termination of the Contract, PG&E shall upon written demand therefor execute and deliver to Customer a good and sufficient quitclaim of said easement and right of way or such portion thereof conveyed in this document, at Customer expense.
EVSE O&M: The Customer is required to maintain the EVSE for the Term. Customer will pay all O&M costs associated with the EVSE. Customer shall maintain a consistent uptime at the direction of PG&E for EVSE installed. Customer shall maintain the common area improvements immediately surrounding the EVSE in good condition, ordinary wear and tear excepted, and will promptly notify PG&E of any problems it is aware of related to the EVSE. Such maintenance by Customer of the immediately surrounding common areas shall include, but not be limited to, pavement maintenance and snow removal services, if applicable. Uninterrupted service is not guaranteed, and PG&E may interrupt service when necessary to ensure safety or to perform maintenance on PG&E owned infrastructure. PG&E will use reasonable efforts to notify Customer in advance of interruptions to service, planned maintenance, and physical access to Premises. Customer will immediately shut down chargers if there is a safety issue.
Billing: Customer will be the PG&E Customer and will be served according to the applicable Rate Plan. As the Customer, Customer will be responsible for paying the PG&E bill.
Compensation: Under no conditions shall Customer or EV Drivers receive compensation of any kind (including but not limited to: cash, in -kind services, or otherwise) for any duties or requirements provided for in this Contract or for participation in any way as part of the EV Fleet Program, including but not limited to: easements, use of data for lawful purposes, loss of business activity during construction or maintenance activities, or any other inconvenience or loss, without limitation, related to participation.
Changing Rate Plan: Customer may change Rate Plan during the Term but must remain on a retail PG&E rate for the duration of the Term. If Customer switches to a non -retail PG&E rate during the Term, Customer shall bear the full cost and sole expense, as circumstances may dictate, for losses incurred by PG&E on behalf of ratepayers, such as pro -rated costs of equipment, site design, and installation.
Reliability: PG&E does not guarantee uninterrupted service. Customer may pursue options to ensure that any impact to Customer operations from potential loss of power is sufficiently mitigated. Customer is responsible for the cost of any supplemental solutions to improve reliability.
Expansion of EVSE Installation: Customer may add more charging ports to their installation in the future, in accordance with the provisions of CPUC filed tariffs such as Electric Rule 16. Customer must coordinate with PG&E prior to any approved installation extension. Any installations or related work performed outside of EV Fleet program will be at Customer's expense and its liability.
EVSE Replacement: Customer may replace their EVSE during the Term. Customer must notify PG&E ahead of replacement to ensure infrastructure can accommodate the additional load and new EVSE complies with necessary CPUC requirements for the program. If adequate infrastructure does not exist, Customer must request increased capacity in accordance with the provisions of CPUC filed tariffs such as Electric Rule 16. Any replacements will be at Customer's expense and its liability.
Vehicle Purchase Plans: PG&E will work with Customer to understand its fleet electrification plans and may install Contract version revised 06.14.2022
EV Fleet Program Terms and Conditions ("Contract")
Between City of Santa Maria - Transit Division and Pacific Gas and Electric Company
Pacific Gas and
Electric Company°
Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105
infrastructure to support future vehicle purchases. In Exhibit A, Customer will provide the number, type, and charging levels of electric vehicles that will be used at the Premises over time to justify the requested infrastructure. At PG&E discretion, during the Term PG&E may request evidence that Customer is operating these vehicles and associated charging in accordance with its electrification plan. If Customer is not operating vehicles consistent with its electrification plans, at PG&E discretion, Customer may be responsible for PG&E costs associated with installing the excess infrastructure. This includes costs, as circumstances may dictate, for losses incurred by PG&E on behalf of ratepayers, such as costs of equipment, site design and installation. Customer may, at any time within the Term request from PG&E projected and final costs associated with this. If Customer wishes to change its plan, Customer must provide a modified plan to PG&E. This modified plan must be mutually agreed upon by PG&E and Customer. Customer may opt to replace these vehicles with similar equipment but must operate the number and type of vehicles outlined in the electrification plan. Vehicles that are leased must be replaced with similar equipment upon termination of the lease duration.
If Customer is not the party responsible for purchasing or leasing the vehicles indicated in Exhibit A, they will acquire and provide such proof from the responsible party including the number, type, and charging levels of electric vehicles that will be used at the Premises over time to justify the requested infrastructure. Customer is responsible to provide evidence of vehicle operation and associated charging during this term in accordance with the indicated electrification plans. If vehicles are not operating consistent with the indicated electrification plans, at PG&E discretion, Customer may be responsible for PG&E costs associated with installing the excess infrastructure. This includes costs, as circumstances may dictate, for losses incurred by PG&E on behalf of ratepayers, such as costs of equipment, site design, and installation.
Project Scope: Customer acknowledges that:
• Customer agrees to the high-level project scope listed in Exhibit A; • Upon execution of this Contract, PG&E will begin incurring design fees and costs as Customer project moves forward;
• If Customer withdraws from the program, then PG&E reserves the right to recover all fees and costs incurred by it and its subcontractors after the execution of this Contract including, but not limited to, design cost, site walk costs, etc.;
• PG&E will conduct a site walk;
• If the existing infrastructure or physical site or equipment is substantially different than anticipated or described, then PG&E will make reasonable effort to redesign the project in a manner acceptable to both parties, but reserves the right to cancel Customer participation in the program; and • If Customer does not submit required documentation (e.g., signed easement if needed) in a timely manner, then PG&E may grant extensions by request but reserves the right to waitlist Customer application and/or cancel participation in the program.
External Funding Sources: Customer understands that the total infrastructure and EVSE rebate and incentive amounts the Customer receives from all sources, which may include but is not limited to, utilities, state programs, manufacturer, retailer, or otherwise, cannot exceed Customer's total cost of purchasing the EVSE, installing the EVSE, and constructing the EV Supply Infrastructure.
Customer agrees to keep records of all infrastructure and EVSE incentives and rebates received for Customer's EV Fleet project. Customer understands that PG&E may request and review said records up to one year after project completion date.
If rebates and incentives received exceed incurred project cost, PG&E may inform all other funding sources, which may include but is not limited to, utilities, state programs, manufacturer, retailer, or other, of the violation, including the name of the Customer, a description of the project, and details regarding the excessive rebates and incentives.
Customer Owned EV Supply Infrastructure Section
EV Supply Infrastructure Incentive: Customer qualifies for an incentive towards the cost of EV Supply Infrastructure if they choose to own and maintain the EV Supply Infrastructure. Incentive amounts will vary in accordance with the CPUC requirements. Incentive will be paid after (1) Customer provides proof of actual EV Supply Infrastructure construction cost, (2) EV Supply Infrastructure construction is complete, (3) the EVSE is operational.
Installation of EV Service Connection: PG&E and/or its contractors shall design and construct the EV Service Connection in compliance with the terms of this Contract, as well as all applicable local, state, and federal laws and regulatory requirements. Customer is responsible for providing all disclosures, including but not limited to hazardous materials located Contract version revised 06.14.2022
EV Fleet Program Terms and Conditions ("Contract")
Between City of Santa Maria - Transit Division and Pacific Gas and Electric Company
Pacific Gas and
Electric Company`
Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105
at the site of the installation. If an easement is required, PG&E will provide a preliminary layout of proposed facilities to Customer prior to preparation of easement for Customer review and approval; such approval will not unreasonably be withheld.
The easement will be executed and recorded in favor of PG&E so that PG&E may access the EV Service Connection as needed. It will be the Customer's responsibility to provide a preliminary design of the EV Supply Infrastructure and associated electrical loads so that PG&E can provide the associated EV Service Connection design. PG&E and Customer will approve final design prior to construction beginning. Once design is approved, no material changes will be made without approval from PG&E and Customer. After the EVSE is operational, Customer may request a copy of "as built" designs, which will be provided by PG&E.
Installation of EV Supply Infrastructure: The Customer and/or its contractors shall construct the EV Supply Infrastructure and install the EVSE in compliance with the terms of this Contract, as well as all applicable local, state, and federal laws and regulatory requirements, including PG&E requirements found at www.pqe.com/greenbook . The Customer is responsible for (i) the costs to construct the EV Supply Infrastructure, (ii) the purchase of the EVSE Package, and (iii) installation of the EVSE.
After the EVSE is operational, Customer receives incentive for EV Supply Infrastructure in accordance with terms of this Contract.
EV Supply Infrastructure O&M: If Customer owns the EV Supply Infrastructure, Customer is responsible for O&M of the EV Supply Infrastructure for the Term. Customer will pay all O&M costs associated with the EV Supply Infrastructure. Customer shall maintain the common area improvements immediately surrounding the EV Supply Infrastructure in good condition, ordinary wear and tear excepted, and will promptly notify PG&E of any problems it is aware of related to the EV Supply Infrastructure. Such maintenance by Customer of the immediately surrounding common areas shall include, but not be limited to, pavement maintenance and snow removal services, if applicable. Uninterrupted service is not guaranteed, and PG&E may interrupt service when necessary to ensure safety or to perform maintenance. PG&E will use reasonable efforts to notify Customer in advance of interruptions to service, planned maintenance, and physical access to Premises.
Access to Customers Premises: PG&E shall at all times have the right to enter and leave the Customer's Premises for any purpose connected with the furnishing of electric service to the EV Service Connection (meter reading, inspection, testing, routine repairs, replacement, maintenance, vegetation management, emergency work, etc.) and the exercise of any and all rights secured to it by law, or under PG&E's applicable tariff schedules. If Customer does not grant PG&E reasonable access to the Premises, then PG&E may deenergize the EV Service Connection until access is granted. PG&E will work closely with Customer to ensure this access does not unreasonably interfere with Customer's property or operations.
End of Term: At the end of the Term, the Customer will have the following options:
1. Continue operating EVSE and EV Supply Infrastructure o Customer has continued responsibility for O&M of EVSE and EV Supply Infrastructure. o If an easement was required for installation, easement remains in place. o PG&E continues to own EV Service Connection and will treat this under the standard provisions of CPUC filed tariffs such as Electric Rule 16.
2. Stop operating EVSE and EV Supply Infrastructure
o Remove the EVSE and/or EV Supply Infrastructure at Customer's cost and expense. o If an easement was required for installation, PG&E will deliver a quitclaim for the easement and the easement will be removed.
o PG&E will require access to any energized PG&E facilities. If EV Service Connection serves other load or assets, for example building load or solar, PG&E continues to own EV Service Connection and will treat this under the standard provisions of CPUC filed tariffs such as Electric Rule 16. If EV Service Connection serves only the EVSE installed under this Contract, PG&E will deenergize EV Service Connection and abandon facilities in place.
PG&E Owned EV Supply Infrastructure Section
Installation of Equipment: PG&E and/or its contractors shall design and construct the EV Service Connection and EV Supply Infrastructure in compliance with the terms of this Contract, as well as all applicable local, state, and federal laws and regulatory requirements. Customer is responsible for providing all disclosures, including but not limited to hazardous materials located at the site of the installation. If an easement is required, PG&E will provide a preliminary layout of proposed facilities to Customer prior to preparation of easement for Customer review and approval; such approval will not unreasonably be withheld.
The easement will be executed and recorded in favor of PG&E so that PG&E may access the EV Service Connection and EV Supply Infrastructure as needed. After Customer approval of the preliminary design, PG&E will coordinate with the Customer if there are any proposed material changes. A final design with no material changes from the agreed upon design will be Contract version revised 06.14.2022
EV Fleet Program Terms and Conditions ("Contract")
Between City of Santa Maria - Transit Division and Pacific Gas and Electric Company
Pacific Gas and
Electric Company'
Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105
provided by PG&E prior to any installation activities. PG&E and Customer will approve final design prior to construction beginning. Once design is approved, no material changes will be made without approval from PG&E and Customer. An estimated installation schedule shall be provided by PG&E after execution of required easement and timely selection of EVSE Package. Should the installation schedule require modification, PG&E shall notify Customer within a reasonable amount of time of such changes. PG&E is responsible for the costs to construct the EV Supply Infrastructure. The Customer is responsible for (i) the purchase of the EVSE Package and (ii) installation of the EVSE. Upon completion of installation of the EVSE, the Customer understands and acknowledges that it will be responsible for the O&M of the EVSE installed through the EV Fleet Program. After the EVSE is operational, Customer may request a copy of "as built" designs, which will be provided by PG&E.
EV Supply Infrastructure O&M: If PG&E owns the EV Supply Infrastructure, PG&E is responsible for O&M of the EV Supply Infrastructure for the Term. PG&E will pay all O&M costs associated with the EV Supply Infrastructure. Customer shall maintain the common area improvements immediately surrounding the EV Supply Infrastructure in good condition, ordinary wear and tear excepted, and will promptly notify PG&E of any problems it is aware of related to the EV Supply Infrastructure.
Such maintenance by Customer of the immediately surrounding common areas shall include, but not be limited to, pavement maintenance and snow removal services, if applicable. Uninterrupted service is not guaranteed, and PG&E may interrupt service when necessary to ensure safety or to perform maintenance. PG&E will use reasonable efforts to notify Customer in advance of interruptions to service, planned maintenance, and physical access to Premises.
Access to Customers Premises: PG&E shall at all times have the right to enter and leave the Customer's Premises for any purpose connected with the furnishing of electric service to the EV Service Connection (meter reading, inspection, testing, routine repairs, replacement, maintenance, vegetation management, emergency work, etc.) and the exercise of any and all rights secured to it by law, or under PG&E's applicable tariff schedules. If Customer does not grant PG&E reasonable access to the Premises, then PG&E may deenergize the EV Service Connection until access is granted. PG&E will work closely with Customer to ensure this access does not unreasonably interfere with Customer's property or operations.
End of Term: At the end of the Term, the Customer w 11 have the following options:
1. Continue operating EVSE
o Customer has continued responsibility for O&M of EVSE. o If an easement was required for installation, easement remains in place. o PG&E continues to own EV Service Connection and EV Supply Infrastructure and will treat these under the standard provisions of CPUC filed tariffs such as Electric Rule 16.
2. Stop operating EVSE
o Remove the EVSE at Customers cost and expense.
o If an easement was required for installation, PG&E will deliver a quitclaim for the easement and the easement will be removed.
o PG&E will require access to any energized PG&E facilities. If EV Service Connection and/or EV Supply Infrastructure serves other load or assets, for example solar, PG&E continues to own EV Service Connection and/or EV Supply Infrastructure and will treat these under the standard provisions of CPUC filed tariffs such as Electric Rule 16. If EV Service Connection and/or EV Supply Infrastructure serves only the EVSE installed under this Contract, PG&E will deenergize EV Service Connection and EV Supply Infrastructure and abandon facilities in place.
General Terms
Permission to Use Data: Customer agrees to allow PG&E and its agents and representatives to use data gathered as part of the EV Fleet Program (including usage data from the EVSE and EVSE performance data supplied directly to PG&E from the EVSP) ("Usage Data") for use in regulatory reporting, ordinary business use, industry forums, case studies, or other similar activities, in accordance with applicable laws and regulations. Usage Data furnished to PG&E by the EVSP will not include any personal information as defined for the purposes of California privacy laws (including the California Privacy Rights Act, as amended("CPRA")). Any such personal data will be deidentified (as defined by CPRA) before it is provided to PG&E.
Notwithstanding the foregoing, Customer acknowledges that PG&E is required to disclose location data at census tract or 5 - digit zip code level as part of its regulatory obligations to report aggregate data. Although such locations will not be identified as Customer locations in the aggregated and anonymous data disclosed by PG&E, a third party could potentially associate Customer with disclosed locations by reference to other facts and data sources.
Representations: Customer understands that its participation in EV Fleet Program shall not be construed as creating any agency, partnership, or other form of joint enterprise between the Customer, PG&E, or their affiliates, contractors, vendors, Contract version revised 06.14.2022
EV Fleet Program Terms and Conditions ("Contract")
Between City of Santa Maria - Transit Division and Pacific Gas and Electric Company
In Pacific Gas and
Electric Company'
Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105
representatives, or designees, nor create any obligations or responsibilities on their behalf except as may be expressly granted in writing, nor make any representations of any kind to this effect. Customer represents and warrants that it is either (i) the fee title owner and has the ability to grant an easement (if required), or (ii) it is the authorized manager of the proposed EV Fleet Program site working with the fee title owner, it has the power, authority, and capacity to bind itself to undertake the EV Fleet Program terms and conditions and to perform each and every obligation required of Customer, and such fee title owner has the ability to grant an easement (if needed).
Changes: PG&E may initiate changes to the EV Fleet Program as necessary to comply with CPUC directives. PG&E shall endeavor to provide Customer with advance notice of any such changes. Customer has the option to opt out of the Program subject to section "Customer Removal or Termination" below.
Compliance with Laws: All parties shall comply with all applicable federal, state, and local statutes, rules, regulations, laws, orders, and decisions that relate to or govern its part cipation in the EV Fleet Program and/or Customer's interactions with customers in connection with the EV Fleet Program.
Failure to Comply with Terms and Conditions: Without limitation, and to the greatest extent allowed by law, PG&E and Customer reserve the right to seek damages and recovery for losses incurred due to any breach of this Contract on the part of Customer or PG&E, whether intentional or unintentional.
Relocations: Should Customer request relocation of EVSE or parts thereof, such relocation shall be per mutually agreeable terms and shall be at sole expense of Customer and in accordance with any EV Fleet Program requirements, laws, regulations, or other applicable jurisdictional requirements. Additionally, if applicable and requested by PG&E, Customer shall either amend the easement to include the legal description of the new location or enter into a new easement with PG&E.
PG&E Termination or Suspension: PG&E may terminate, or for any duration suspend, Customer's participation in the EV Fleet Program, with or without cause, at any time, and for any reason, with reasonable advance notice. Such reasons may include but are not limited to failure to provide or maintain terms of easement, failure to abide by EV Fleet Program terms and conditions, permitting issues, exceptional installation costs, environmental concerns, or any other reason(s) not in the best interests of the EV Fleet Program or PG&E's ratepayers.
Customer Removal or Termination: Should Customer request removal or termination of EVSE or parts thereof prior to expiration of the Term, then Customer shall bear the full cost and sole expense of such removal as well as all fees and costs, as circumstances may dictate, for losses incurred by PG&E on behalf of ratepayers, such as pro -rated costs of equipment, site design, and installation. Customer may, at any time within the Term, request from PG&E projected and final costs associated with such a removal request. Such costs wil include all amounts paid by PG&E, divided equally over a ten-year period (e.g., if amounts total $100k and Customer leaves after 1 year it is responsible for $90k). If the Customer wishes to assign its rights and obligations of this Contract to a new Customer prior to the expiration of the Term, the new Customer may assume all rights and obligations for the remaining Term with PG&E consent. Such consent not to be unreasonably withheld.
Indemnification: Customer shall indemnify, hold harrrless, and defend PG&E, its affiliates, subsidiaries, parent company, officers, managers, directors, agents, and employees, from and against all claims, demands, losses, damages, costs, expenses, and liability (legal, contractual, or otherwise), which arise from or are in any way connected with any: (i) injury to or death of persons, including but not limited to employees of PG&E or Customer; (ii) injury to property or other interests of PG&E, Customer, or any third party; (iii) violation of a local, state, or federal common law, statute, or regulation, including but not limited to environmental laws or regulations; or (iv) strict liability imposed by any law or regulation; so long as such injury, violation, or strict liability (as set forth in (i) - (iv) above) arises from or is in any way connected with Customer's performance of, or failure to perform, this Contract. This indemnification obligation shall not apply to the extent that such injury, loss, or damage is caused by the negligence or willful misconduct of PG&E, its officers, managers, or employees.
Customer shall, on PG&E's request, defend any action, claim, or suit asserting a claim which might be covered by this indemnity, using counsel acceptable to PG&E. Customer shall pay all costs and expenses that may be incurred by PG&E in enforcing this indemnity, including reasonable attomey's fees. To the extent necessary, each Party was represented by counsel in the negotiation and execution of this Contract. PG&E represents and warrants that it has indemnification language in its contract with any third party who PG&E may send to perform work on Customer's physical site. PG&E agrees to work closely with Customer on any concerns that may arise related to the party who will perform work on Customer's physical site.
Insurance Requirements: Customer shall procure, carry, and maintain the following insurance coverage, and Customer is also responsible for its Subcontractors maintaining sufficient limits of the appropriate insurance coverage:
Contract version revised 06.14.2022
EV Fleet Program Terms and Conditions ("Contract")
Between City of Santa Maria - Transit Division and Pacific Gas and Electric Company
Pacific Gas and
Electric Company'
A. Personal Liability
Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105
1. The limit shall not be less than One Million Dollars ($1,000,000) each occurrence for bodily injury, property damage and personal injury.
2. Coverage shall: a) By "Additional Insured" endorsement add as insureds PG&E, its directors, officers, agents, and employees with respect to liability arising out of work performed by or for the Customer; b) Be endorsed to specify that the Customer insurance is primary and that any insurance or self-insurance maintained by PG&E shall not contribute with it.
B. Workers' Compensation and Employers' Liability
1. Workers' Compensation insurance or self-insurance indicating compliance with any applicable labor codes, acts, laws, or statutes, state or federal, where Customer performs Work.
2. Employers' Liability insurance shall not be less than $1,000,000 for injury or death in each accident.
C. Commercial General Liability
1. Coverage shall be at least as broad as the Insurance Services Office (ISO) Commercial General Liability Coverage "occurrence" form, with no coverage deletions.
2. The limit shall not be less than $1,000,000 each occurrence for bodily injury, property damage and personal injury.
3. Coverage shall: a) by "Additional Insured" endorsement add as insureds PG&E, its affiliates, subsidiaries, and parent company, and PG&E's directors, officers, agents, and employees with respect to liability arising out of or connected with the Work performed by or for the Customer. (ISO Form CG2010 or equivalent is preferred.) In the event the Commercial General Liability policy includes a "blanket endorsement by contract," the following language added to the certificate of insurance will satisfy PG&E's additional insured requirement: "PG&E, its affiliates, subsidiaries, and parent company, and PG&E's directors, officers, agents, and employees with respect to liability arising out of the work performed by or for the Customer are additional insureds under a blanket endorsement."; b) be endorsed to specify that the Customer's insurance is primary and that any insurance or self-insurance maintained by PG&E shall not contribute with it.
D. Documentation Requirements
1. Customer shall have all insurance in place before beginning any Work. Upon request, Customer shall furnish PG&E with certificates of insurance, declaration pages and endorsements (collectively, "Documentation") of all required insurance. Documentation shall be signed and submitted by a person authorized by that insurer to issue certificates of insurance and endorsements on its behal`.
2. The insurer shall deliver notification to PG&E in accordance with the policy provisions if any of the above -described policies are cancelled before the stated expiration date.
3. PG&E may inspect the original policies in Sections A or B or require copies at any time. Customer/Owner may redact non -essential exposure information from copies.
4. The minimum liability insurance requirements established in this Contract are not a representation by PG&E that the insurance limits are sufficient, nor do these requirements in any way limit Customer's liability under this Contract.
5. Upon request, Customer shall furnish PG&E the same evidence of insurance for its Subcontractors as PG&E requires of Customer.
Dispute Resolution: After attempting in good faith tc resolve a dispute, a party may request mediation by written notice to the other Party. The mediation shall be conducted by a mutually -agreeable mediator with appropriate experience. All negotiations and any mediation conducted pursuant to this provision are confidential and shall be treated as compromise and settlement negotiations, to which Section 1119 of the Califomia Evidence Code shall apply, and Section 1119 is incorporated herein by reference.
No Partnership: This Contract shall not be construed as creating a partnership, joint venture, agency relationship, franchise, or association, nor shall this Contract render PG&E and Customer liable as partners, co -ventures, or principals.
Enforceability: If any of the provisions, or application of any of the provisions, of this Contract are held to be illegal or invalid by a court of competent jurisdiction, PG&E and Customer shall negotiate an equitable adjustment in the provisions of this Contract with a view toward effectuating the purpose of this Contract. The illegality or invalidity of any of the provisions, or Contract version revised 06.14.2022
EV Fleet Program Terms and Conditions ("Contract")
Between City of Santa Maria - Transit Division and Pacific Gas and Electric Company
Pacific Gas and
Electric Company
Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105
application of any of the provisions, of this Contract will not affect the legality or enforceability of the remaining provisions or application of any of the provisions of the Contract.
Integration: This Contract, including all items incorporated herein by reference, constitutes the entire agreement and understanding between the parties as to the subject matter of the Contract. It supersedes all prior or contemporaneous agreements, commitments, representations, writings, and discussions between parties, whether oral or written, express or implied, that relate in any way to the subject matter of this Contract. This Contract has been induced by no representations, statements, or agreements other than those expressed herein. Neither party shall be bound by any prior or contemporaneous obligations, conditions, warranties, or representations with respect to the subject matter of this Contract.
Survival: The provisions of this Contract, which by their nature should survive expiration, cancellation, or other termination of this Contract, including but not limited to provisions regarding warranty, indemnity, insurance, confidentiality, document retention, business ethics, and availability of information, shall survive such expiration, cancellation, or other termination.
Notice: Any and all notices shall be in writing and addressed to the parties at the addresses specified below or such other addresses as either party may direct by notice given in accordance with this section and shall be delivered in one of the following manners: (i) by personal delivery, in which case notice shall be deemed to have been duly given when delivered; (ii) by certified mail, return receipt requested, with postage prepaid, in which case notice shall be deemed to have been duly given on the date indicated on the return receipt; or (iii) by reputable delivery service (including by way of example and not limitation Federal Express, UPS and DHL) which makes a record of the date and time of delivery, in which case notice shall be deemed to have been duly given on the date indicated on the delivery service's record of delivery.
If to PG&E:
Pacific Gas and Electric Company
Attn: EV Fleet Program Manager
77 Beale St
San Francisco, CA 94105
Email Address: [email protected]
If to Customer:
(Company Name)
(Street Address)
(City, Zip)
(Name)
The Parties have executed this Contract on the dates indicated below, to be effective upon the later date.
City of Santa Maria - Transit Division Pacific Gas and Electric Company Company Name PG&E Company Name
Signature Signature
Print Print
Title PG&E Contract Signer Title
Date Date
Contract version revised 06.14.2022
EV Fleet Program Terms and Conditions ("Contract")
Between City of Santa Maria - Transit Division and Pacific Gas and Electric Company
rs!Pacific Gas and
Electric Company'
EXHIBIT A
PROJECT SCOPE
1303 Fairway Dr, Santa Maria, CA 93455
Project Deployment Summary
Vehicle Summary
Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105
Description
2022 2023 2024 2025 2026 Total
Transit Bus (Public Use)
2 3 12
0 0
17 Charger Summary
Description
2022 2023 2024 2025 2026 Total
50.1 - 149.9 kW
17 @ 66.5 kW
0 0
0 0
1,131 kW
Anticipated Load (kW)
1,131 kW
0 0
0 0
1,131 kW
EVSE Power Output Constraints
If a load management system will be implemented, it must act to maintain total aggregate charging load below 1,131 kW.
Before design is completed, the customer will also need to provide a lette describing the load management system selected.
Service Description
Main Service Size (Amps)
2,000
Voltage and Phase
277/480V Three Phase
Contract version revised 06.14.2022
EV Fleet Program Terms and Conditions ("Contract")
Between City of Santa Maria - Transit Division and Pacific Gas and Electric Company
Pacific Gas and
Electric Company"
Appendix A
Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105
PG&E EV FLEET PROGRAM PARTICIPANT DATA REPORTING REQUIREMENTS EV Fleet program participants are required to provide site, equipment, and utilization data for at least 5 years from the time chargers are operational.
Sites are required to install chargers with Application Program Interface (API) communication capability. Sites with off - road vehicles are excluded from this requirement but must install a separate meter that is dedicated for EV charging.
Below are the data and metrics that may be collected by PG&E through the API. PG&E will contact EVSPs after EVSEs are activated to initiate API testing. Upon activation, Customer must give consent to their EVSP to provide API data to PG&E and its agents and representatives.
Appendix A
Pacific Gas and
Electric Company'
Table 1. Data collected from API
Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105
Category
Metrics
Site
Equipment
Sessions
Data for each charging session that
occurs at the site
Session Intervals
15 -minute interval data for each
charging session
Port Intervals
15 -minute interval data for each port
each day (96 intervals/port/day)
• Pricing Structure ($/kWh, $/hour, subscription, free, flat fee, other) (for public charging stations only)
• Street Address
• City
• State
• Zip Code
• EVSE Manufacturer
• EVSE Model
• EVSE Model number
• EVSE Serial Number
• EVSE ID (for public charging stations only)
• Demand Max (Maximum rated kW for each EVSE)
• Number of ports on associated EVSE
• Gateway or non -gateway
• Maximum rated kW of each port
• Start date and time of session
• End date and time of session
• Equipment outages
• Reason for outage
• Date and time of when outage started
• Date and time of when outage ended
• Number of kWh consumed during the session
• Average demand (kW) per session
• Maximum demand (kW) per session
• Total dollar amount charged to the driver for the charging session (for public charging stations only)
• Demand charge ($/kW) (for public charging stations only) • Payment type (for public charging stations only)
• Anonymous unique driver ID for each driver/user
• Vehicle Make
• Vehicle Model
• Vehicle Year
• Vehicle Type (BEV, PHEV)
• Start date and time of interval
• End date and time of interval
• Number of kWh consumed during the session interval
• Average demand (kW) per session interval
• Maximum demand (kW) per session interval
• Start date and time of interval
• End date and time of interval
• Number of kWh consumed during the interval
• Average demand (kW) per interval
• Maximum demand (kW) per interval
Appendix A
Pacific Gas and
Electric Company
Appendix B
Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Fraicisco, CA 94105
CPUC'S SAFETY REQUIREMENTS CHECKLIST FOR CPUC-APPROVED
TRANSPORTATION ELECTRIFICATION PROGRAMS
Appendix B
Transportation Electrification Safety Requirements Checklist D.18 -01-024/D.18-05-040
SAFETY REQUIREMENTS CHECKLIST FOR CPUC-APPROVED
TRANSPORTATION ELECTRIFICATION PROGRAMS
[Note: Each sponsoring utility must ensure that the following Pre -construction, Construction, and Operational standards are met and report on their compliance at quarterly Program Advisory Council meetings. These requirements are the minimum safety precautions the utilities should meet.]
Terminoloav Defined'
Acronym
Definition
EV
Electric Vehicle
UL
Underwriters Laboratory
EVSE
Electric Vehicle Supply Equipment safely connects the AC electricity grid at a site to the EV. Sometimes used more broadly to refer to the charging equipment, not including the make- ready infrastructure or other charging
infrastructure. May include multiple connectors to charge several EVs or to serve EVs with different types of
connectors (e.g., SAE CCS and CHAdeMO)
SAE
Society of Automotive Engineers
ADA
Americans with Disabilities Act
AHJ
Authority Having Jurisdiction, as defined by Article 100 of the 2017 National Electric Code: An organization, office, or individual responsible for enforcing the requirements of a code or standard, or for approving equipment, materials, an installation, or a procedure?
J-1772 Standard
An SAE standard for electrical and physical interface to facilitate a safe connection from the EVSE for conductive charging
1 See D.18-01-024 at Appendix A.
22017 NEC Article 100, Definitions, includes an informational note regarding AHJ: "The phrase 'authority having jurisdiction' or its acronym AHJ, is used in National Fire Protection Association (NFPA) documents in a broad manner, since jurisdictions and approval agencies vary, as do their responsibilities. Where public safety is primary, the authority having jurisdiction may be a federal, state, local, or other regional department or individual such as a fire chief; fire marshal; chief of a fire prevention bureau, labor department, or health department; building official; electrical inspector; or others having statutory authority. For insurance purposes, an insurance inspection department, rating bureau, or other insurance company representative may be the authority having jurisdiction. In many circumstances, the property owner or his or her designated agent assumes the role of the authority having jurisdiction; at government installations, the commanding officer or departmental official may be the authority having jurisdiction."
Appendix B
Transportation Electrification Safety Requirements Checklist D.18 -01-024/D.18-05-040 Acronym
Definition
Level 1 Charging
Charging via AC electrical connection at 120 volts and up to 16 amps, or 1.9 kW.
Level 2 Charging
Charging via AC electrical connection at 208 volts or 240 volts at up to 80 amps.
DC Fast Charging
Charging via DC electrical connection using off -board AC/DC equipment at a fast rate. Not all EVs have this connector. )HAdeMO and/or CCS Charging Connector
Standards
Three are three types of standard charging connectors for Direct Current Fast Charging. Vehicles capable of DC fast charging will have one of these ports on the vehicle. Other nonstandard connectors include Tesla and BYD. Most public DCFC currently deployed in California includes standard CHAdeMO and/or CCS Type 1 charging connectors.
IOU(s)
Investor Owned Utility(ies)
EVITP Training
The Electric Vehicle Infrastructure Training Program provides electricians with training for the installation of EVSE. EVITP is a collaboration of industry stakeholders, including automakers, EVSE manufacturers, educational institutions, utility companies, and electric industry professionals. More information is available at https://evitp.org .
NRTL
Nationally Recognized Testing Lab
Pre -construction: These EV charging equipment safety requirements must be specified in procurement documents:
1. Charging equipment must be certified by a Nationally Recognized Testing Lab (NRTL).
2. Infrastructure must comply with applicable safety performance requirements associated with the type of TE infrastructure being installed.
• For light -duty vehicles, compliance with the Society of Automotive Engineers (SAE) J-1772 Standard for Level 1 or Level 2 charging. Compliance with CHAdeMO and CCS for DC fast charging would be appropriate evidence of compliance with this requirement. • For other types of TE infrastructure, including any nonstandardized EVSE, the following basic connector safety measures will be required:
• A passing EVSE safety performance evaluation report performed by a Nationally Recognized Testing Lab (NRTL);
• When not connected, the vehicle inlet and the EVSE connector must be designed to prevent direct contact with any live components;
• The vehicle inlet and EVSE connector shall be free of sharp edges and potentially injurious protrusions; • The coupler between the vehicle and the EVSE should avoid or mitigate any potentially hazardous conditions such as fires, electrical shock to users, or other personal injuries.
3. Infrastructure and its planned installation must comply with California Electrical Code Article 625.1
4. Infrastructure and its planned installation must comply with the Americans with Disabilities Act (ADA), 42 U.S.C. § 12101 et seq., and California Building Code Chapter 11B, 2 if applicable, per the AHJ where the EVSE will be installed, unless the appropriate waiver is obtained from local authorities. 2 California Electrical Code Article 625 covers Electric Vehicle Charging System safety and standards as installed in place.
California Code of Regulations, Title 24, Article 625.
3 California Building Code Chapter 2 includes definition associated with electric vehicle charging stations. CBC Chapter 11B defines requirements for 'Accessibility to Public Buildings, Public Accommodations, Commercial Buildings, and Public Housing.'
Appendix B
Transportation Electrification Safety Requirements Checklist D.18 -01-024/D.18-05-040
5. Outdoor -mounted EVSE must be rated to be installed for outdoor use.
6. For utility infrastructure work on the customer side of the meter, contractors must provide proof of EVITP Certification prior to construction.
7. Contractors must provide the utility proof of a full site assessment, including the appropriate load calculations to ensure existing infrastructure can accommodate additional EV load, or that appropriate infrastructure upgrades will be completed.
During Construction:
1. All utility infrastructure work on the customer side of the meter not performed by employees of the IOUs shall be performed by fully licensed electricians. For commercial installations, all electrical contractors should hold a valid C-10 contractor's license.
2. Installations will be designed per Article 625 of the California Electrical Code.
Operational Safety:
1. Overcurrent protection associated with utility transformers and distribution circuits that feed power to the charging stations.
2. Overcurrent protection in the meter pedestal/circuit breaker panel that feeds each of the charging stations.
3. Bollard equipment protection installed where appropriate as defined by utility design standards and AHJ requirements.
4. Concrete parking stops to protect equipment where appropriate as defined by utility design standards and AHJ requirements.
Appendix B
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
MARIA, CALIFORNIA, AUTHORIZING A REVISED CONTRACT
WITH PACIFIC GAS & ELECTRIC (PG&E) FOR PARTICIPATION
IN THE PG&E ELECTRIC VEHICLE (EV) FLEET READY
INCENTIVE PROGRAM, AND AMENDING THE TRANSIT
ENTERPRISE'S ADOPTED FISCAL YEAR 2022-2024 BUDGET
TO REFLECT POTENTIAL COST-FREE EQUIPMENT
UPGRADES AND FINANCIAL INCENTIVES FROM THE
PROGRAM
WHEREAS, Senate Bill 350 directs the California Public Utilities Commission to address the single largest emitting sector in the state's greenhouse gas emissions inventory— transportation; and
WHEREAS, PG&E offers free behind -the -meter and to -the -meter infrastructure upgrades, as well as cost -reimbursement incentives for qualifying vehicles and equipmentthrough its EV Fleet Ready Incentive Program; and WHEREAS, on October 5, 2021, City Council approved an initial contract with PG&E to participate in the EV Fleet Ready Incentive Program. The initial contract was based on the procurement of five electric vehicles and five chargers,. totaling $150,000 in reimbursements and an upgraded electrical transformer with the capacity for only five vehicles; and
WHEREAS, in the adopted FY 2022-24 Transit budget, it has now been identified that there is enough awardea Federal and State funding on hand to secure a total of 17 electric buses and 17 corresponding vehicle charging units over the next 5 years; and
WHEREAS, a revised contract with PG&E to reflect a total capped rebate of $425,000 in incentives, as well as a free equipment upgrade of an electrical transformer capable of supporting 17 vehicles would be included; and, WHEREAS, there is no cost to the City to participate in PG&E's EV Fleet program; and
WHEREAS, this contract will replace the prior contract once executed by both parties.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
1. Authorize a revised contract with PG&E for participation in the PG&E Electric Vehicle (EV) Fleet Ready Incentive Program; and
2. Authorize the City Manager, or his designee, to execute all forms and documents, and coordinate the implementation of the Program; and
3. Approve amending the Transit Enterprise's adopted Fiscal Year 2022- 2024 Budget to reflect cost-free equipment upgrades and financial incentives from the program; and
4. The Chief DeputyCityClerk is herebyauthorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 20th day of September 2022.
ATTEST:
Chief Deputy City Clerk
Mayor
APPROVED 1k FORM
AP ROVED AS
nterim Department Director