RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MARIA, CALIFORNIA, AWARDING PROFESSIONAL SERVICES AGREEMENT IN THE AMOUNT OF $300,000 FOR ON -CALL ARCHITECTURE AND
STRUCTURAL ENGINEERING PROFESSIONAL SERVICES TO AGD
ARCHITECTURE DESIGN
WHEREAS, the need exists for the City to obtain prompt professional Architecture and Structural Engineering Services to support municipal improvement projects; and WHEREAS, on October 26, 2022, the City issued a Request for Proposal (RFP) for on -call Architecture and Structural Engineering Professional Services for projects within the City. The RFP was listed on the City's website and firms that specialize in this work were notified; including those firms who had expressed interest, as well as those who had previously completed work for the City; and
WHEREAS, on December 16, 2022, the City received six proposals from firms that perform this work; and,
WHEREAS, staff fonned a selection committee to independently review and score each firm's proposal based on specific criteria in the RFP; and, WHEREAS, following deliberations, the selection committee determined that AGD Architecture Design satisfied the requirements of the RFP and was deemed a qualified firm to provide the needed on -call Architecture and Structural Engineering Services; and, WHEREAS, the firm will provide services on an on -call, as -needed, project -specific basis as defined by the City, and all task orders will have a defined scope, schedule, and fee arrangement that will be negotiated based on the hourly rate schedule included in the agreement; and,
WHEREAS, the City of Santa Maria determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA)(CCR, Title 14, Chapter 3 (CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
1. That a Professional Services Agreement for on -call Architecture and Structural Engineering Services is awarded to AGD Architecture Design, for a term of two years, with an annual fee not to exceed $300,000; and
2. That the City Manager, or designee, is authorized to execute the Professional Services Agreement upon receipt of information required by the Request for Proposal (RFP).
3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 7'" day of February 2023.
Mayor
ATTEST:
Chief Deputy City Clerk
APPROVED AS TO CONTENT:
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MARIA, CALIFORNIA, AWARDING PROFESSIONAL SERVICES AGREEMENT IN THE AMOUNT OF $300,000 FOR ON -CALL ARCHITECTURE AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES ARCADIS IB1 GROUP WHEREAS, the need exists for the City to obtain prompt professional Architetie and Structural Engineering Services to support municipal improvement projects; and WHEREAS, on October26, 2022, the City issued a Request for Proposal (RFP)for on -call Architecture and Strudural Engineering Professional Services for projects within the City. The RFP was listed on the Citys website and firms that specialize in this work were notified; including those firms who had expressed interest, as well as those who had previously completed work for the City; and
WHEREAS, on December 16, 2022, the City received six proposals from firms that perform this work; and,
WHEREAS, staff formed a selection committee to independently review and score each firm's proposal based on specific criteria in the RFP; and, WHEREAS, follaming del iberaticns,theselection committee determi ned thatArcadis IBI Group satisfied the requirements of the RFP and was deemed a qualified firm to provide the needed on -call Architecture and Structural Engineering Services; and, WHEREAS, the flrm will provide services on an on -call, as -needed, project-spedflc basis as defined by the City, and all task orders will have a defined scope, schedule, and fee arrangement that will be negotiated based on the hourly rate schedule included in the agreement and,
WHEREAS, the City of Santa Maria determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQAXCCR, Title 14, Chapter 3 (CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities that have the potential for causing a significant effect on the environment Where it can be seen with certainty that there is no possibility thatthe activity in question may have a significant effect on the environmentt Any subsequentdiscretionary projects resulting from this action wiI be assessed for CEQA applicability.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, Califomia, as follows:
1. That a Professional Services Agreementfor on -call Architecture and Structural Engineering Services is awarded to Arcadis IBI Group, for a term of two years with an annual fee not to exceed $300,000; and
2. That the City Manager, or designee, is authorized to execute the Professional Services Agreement upon receipt of information required by the Request for Proposal (RFP).
3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 7°i day of February 2023.
Mayor
ATTEST:
Chief Deputy City Clerk
APPROVED AS TO CONTENT:
Department Director
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MARIA, CALIFORNIA, AWARDING AWARD PROFESSIONAL SERVICES AGREEMENT IN THE AMOUNT OF $300,000 FOR ON -CALL
ARCHITECTURE AND STRUCTURAL ENGINEERING PROFESSIONAL SERVICES
TO OMNI DESIGN
WHEREAS, the need exists for the City to obtain prompt professional Architecture and Structural Engineering Services to support the Capital Improvement Program (CIP), Neighborhood and Community Improvement Program (NCIP) and other municipal programs; and
WHEREAS, on October 26, 2022, the City issued a Request for Proposal (RFP) for on -call Architecture and Structural Engineering Professional Services for projects within the City. The RFP was listed on the City's website and firms that specialize in this work were notified; including those firms who had expressed interest, as well as those who had previously completed work for the City; and
WHEREAS, on December 16, 2022, the City received six proposals from firms that perform this work; and,
WHEREAS, staff formed a selection committee to independently review and score each firm's proposal based on specific criteria in the RFP; and, WHEREAS, following deliberations, the selection committee determined that Omni Design satisfied the requirements of the RFP and was deemed a qualified firm to provide needed on -call Architecture and Structural Engineering Services; and, WHEREAS, the firm will provide services on an on -call, as -needed, project -specific basis as defined by the City, and all task orders will have a defined scope, schedule, and fee arrangement that will be negotiated based on the hourly rate schedule included in the agreement; and,
WHEREAS, the City of Santa Maria determined that the proposed action is not a project as defined by the Califomia Environmental Quality Act (CEQA)(CCR, Title 14, Chapter 3 (CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, Califomia, as follows:
1. That a Professional Service Agreement for on -call Architecture and Structural Engineering Services is awarded to Omni Design, for a term of two (2) years with an annual fee not to exceed $300,000; and
2. That the City Manager, or designee, is authorized to execute the Professional Services Agreement upon receipt of information required by the Request for Proposal (RFP).
3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney conceming any changes deemed necessary.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 7d' day of February 2023.
Mayor
ATTEST:
Chief Deputy City Clerk
APPROVED AS TO CONTENT:
rtmenTmArector
�ry
City Manager