CITY COUNCIL AGENDA
CITY OF SANTA MARIA, CALIFORNIA
Tuesday, March 7, 2023, 4:30 p.m.
CLOSED SESSION AT 4:30 P.M.
REGULAR MEETING AT 5:30 P.M.
How to observe the Meeting: Watch an instructional Video on Participating using Zoom. Members of the public may observe the meeting: 1) in person, 2) by registering with Zoom below, 3) on the meeting portal page for this agenda; 4) on Comcast Channel 23, or 5) by visiting the City's You Tube Live Streaming link which is typically available within 15 minutes of the start of the meeting.
How to submit Public Comment: If you wish to submit a public comment, as opposed to a specific written communication to the City Council, please email at [email protected], with the subject line to include “For Public Comment,” by 2:00 p.m. on the day of the meeting. Submissions received after that time may not be timely viewed by the City Council. Submissions for public comment will be provided to the City Council, summarized into the record at the meeting, and posted on the agenda with only your name and comments.
To participate by phone, dial 1-669-900-9128 and use Webinar ID: 835 1208 7046. Press *6 to un- mute your phone. Press *9 to raise your hand to speak. If you are watching the Live Stream of the City Council meeting, and wish to make either a general public comment or to comment on a specific agenda item, register to speak here. You will receive an email with instructions on how to access the meeting. When it is your time to speak, your microphone will be un-muted for the time allotted and will be muted upon completion of your comments.
American Disability Act Accommodations:
Any member of the public who needs accommodations should email the City Clerk’s Office at [email protected] or call 805-925-0951 x2306. The City Clerk’s Office will use its best efforts to provide reasonable accommodations by request at least 48-hours ahead of the meeting.
Pages
CLOSED SESSION - 4:30 P.M.
1. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, Councilmember Soto, and Mayor Patino
2. PUBLIC COMMENT PERIOD
The City Council values your input. Written comments will be accepted until 2:00 p.m. the day of the meeting by email to [email protected] To address the City Council via the online Zoom application, please click here to register to speak. To join the open meeting by phone, dial 1-669-900-9128, and use Webinar ID: 831 2768 8693. Individual speakers are limited to three minutes or as directed by the Mayor.
3. CLOSED SESSION - CONFERENCE WITH LABOR NEGOTIATORS pursuant to Section 54957.6 of the Government Code.
Agency representative: City Manager Jason Stilwell
Employee Organizations: All bargaining units, unrepresented employees, managers, and executives.
4. RECONVENE TO REGULAR MEETING
OPEN SESSION - 5:30 P.M.
5. INVOCATION
6. PLEDGE OF ALLEGIANCE
7. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, Councilmember Soto, and Mayor Patino
8. CLOSED SESSION REPORT - CITY ATTORNEY
9. PROCLAMATIONS
There are no Proclamations.
10. PUBLIC COMMENT PERIOD
The City Council values your input. Written comments will be accepted until 2:00 p.m. the day of the meeting via email to [email protected]. To address the City Council via the online Zoom application, please click here to register to speak. To join the open meeting by phone, dial 1-669-900-9128, and use Webinar ID: 835 1208 7046. Individual speakers are limited to three minutes or as directed by the Mayor.
11. CONSENT CALENDAR
The following routine items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. The Consent Calendar is approved by roll call vote with one motion. These items are discussed only on request of Councilmembers. Members of the public may speak on Consent Calendar items during the Public Comment Period.
SHOULD A COUNCILMEMBER WISH TO DISCUSS OR DISAPPROVE ANY
ITEM, it must be dropped from the blanket motion of approval and considered as a separate item.
RECOMMENDATION:
To adopt the Consent Calendar as submitted.
CITY MANAGER/CLERK DEPARTMENT
11.a Ordinances and Resolutions
RECOMMENDATION:
Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.
11.b Approval of Minutes 8
RECOMMENDATION:
Approve the Minutes of the regular City Council meeting of February 21, 2023.
11.c Police Records Technician Job Classification Series Salary Update 17 RECOMMENDATION:
Adopt a Resolution approving salary increases for the Police Records Technician job classification series and adopting a comprehensive Schematic Pay Schedule for all full-time and part-time employees in accordance with CalPERS guidelines.
FINANCE DEPARTMENT
11.d Payment of Payroll.
RECOMMENDATION:
Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.
COMMUNITY DEVELOPMENT DEPARTMENT
11.e CDBG Minor Amendments to Annual Action Plan FY 2019-2022 27 RECOMMENDATION:
Adopt a Resolution approving minor amendments to the Annual Action Plans for Fiscal Years 2019-2020 and 2021-2022 under the Community Development Block Grant program.
11.f Raimi and Associates Professional Services Agreement for Design Standards (Housing)
31 Environmental Notice: The proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CCR, Title 14, Chapter 3 (CEQA Guidelines)), Article 20, Section 15378).
RECOMMENDATION:
Adopt a Resolution approving a Professional Services Agreement with Raimi and Associates for the preparation of Objective Design Standards for housing projects in the City of Santa Maria.
PUBLIC WORKS DEPARTMENT
11.g Acquistapace (Blosser Ranch) Final Map and Subdivision Agreement 50 Environmental Notice: The environmental impacts of this project have been adequately addressed in a Final Supplemental Environmental Impact Report (SEIR) dated July 2020 (SCH#1994107909) to the City of Santa Maria Final EIR for the Sphere of Influence Boundary Expansion and Concurrent Annexation Program (1992). The project meets the conditions for the application of California Environmental Quality Act (CEQA) Guidelines Section 15162 and no new significant effects have been identified. No further environmental review is required.
RECOMMENDATION:
Adopt a Resolution approving the Final Map and Subdivision Improvement Agreement for the Acquistapace (Blosser Ranch) Final Map, Tract 6022.
RECREATION AND PARKS
11.h PLAY, Inc., and the City's Public Art Master Plan 84 RECOMMENDATION:
Adopt a Resolution designating People for Leisure and Youth, Inc., as the non-profit agency to solicit, receive, and manage donations for the City's Public Art Master Plan, and designating the Recreation and Parks Commission as the oversight committee for the Public Art Master Plan.
12. PUBLIC HEARING
ORDER OF PROCEEDINGS FOR PUBLIC HEARING ITEMS:
Council Agenda Report to be given.
Applicant/Appellant comments.
Questions from the City Council.
Written communications/Public input.
Public hearing to be closed.
City Council discussion and action.
12.a 201 TOWN CENTER WEST - DOWNTOWN PERMIT FOR HERITAGE
WALK LOFTS
88 The City Council will consider a recommendation of the Planning Commission to review a Downtown Permit (DT2022-0018) for The Vernon Group to convert an existing 84,000-square-foot structure to a two-story 104-unit residential use on a 1.3-acre site in the Town Center District of the Downtown Specific Plan. (Director of Community Development)
On February 15, 2023, the Planning Commission voted 5-0 to approve the project and recommended that the City Council review and approve a Downtown Permit for the Vernon Group.
Environmental Notice: This project qualifies as a Class 32 (In-Fill Development Projects) Categorical Exemption by Section 15332 of the State California Environmental Quality Act Guidelines. The project would not result in significant effects to water quality, air quality, traffic, or noise. No further environmental review is required.
RECOMMENDATION:
Adopt a Resolution approving a Downtown Permit (DT2022-0018) for Heritage Walk Lofts at 201 Town Center West.
13. REGULAR BUSINESS
ORDER OF PROCEEDINGS FOR REGULAR BUSINESS ITEMS:
Council Agenda Report to be given.
Questions from the City Council.
Written communications/Public input.
City Council discussion and action.
13.a FIREFIGHTER MEMORIAL UPDATE 133
The City Council will receive an update on stakeholder discussions and proposed improvements to the Firefighters’ Memorial on the southeast corner of Main and Broadway. (Assistant City Manager)
RECOMMENDATION:
Receive and file report.
14. REPORT BY CITY MANAGER
15. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS)
16. ADJOURNMENT
PLEASE NOTE:
The next regular meeting of the City Council will be held on March 21, 2023, at 5:30 p.m. The deadline for submitting items for the March 21 meeting is March
8. City Council Meetings are televised live on Comcast cable television channel 23 and are rebroadcast at 9:00 a.m. on the next Thursday and on the following Tuesday at 5:30 p.m. Council Meeting videos are also available for viewing on the City’s website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.
If you challenge a determination made on a matter on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on this agenda, or in written correspondence to the city council at, or prior to, the public hearing.
CITY COUNCIL MEETING INFORMATION AND PROCESS:
This agenda is prepared and posted pursuant to Government Code Section 54954.2. By listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item. In addition to any action identified in the summary description of each item, the action that may be taken by the City Council shall include: a referral to staff with specific requests for information; continuance; specific direction to staff concerning the policy or mission of the item; discontinuance of consideration; authorization to enter into negotiations and execute agreements pertaining to the item; adoption or approval; and disapproval. Items not on the agenda may not be discussed or acted upon except under emergency circumstances. (Government Code Section 54954.2).
Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk and available for public inspection during City Hall business hours the Friday before the meeting. Any written correspondence or documents provided to a majority of the City Council after distribution of the Agenda will also be available for public inspection in the Office of the City Clerk. If requested, the agenda and supporting documents shall be made available in alternative formats to persons with a disability. The City Clerk’s Office will answer any questions regarding the agenda.
Materials related to an item on this agenda submitted after distribution of the agenda packet will also be available with the agenda material for public inspection during normal business hours in the City Clerk’s Office, 110 E. Cook Street, Santa Maria. Subject to the ability to post the documents prior to the meeting, such documents will also be available on the City’s meetings website portal for the current City Council meeting at
https://cityofsantamaria.org/meetings.
The City of Santa Maria welcomes orderly participation at its meetings from all members of the public. Orderly participation means speaking only on items of City business or on subjects within the City’s control. Though the City Council wants to hear your concerns and values your input, it is inappropriate to defame, yell, use profane language, interrupt, or disrupt the meeting. All cellular telephones are to be turned off or set to vibrate, and signs are not to be displayed in a manner that violates the rights of others or prevents others from watching or fully participating in the Council meeting. Pursuant to Government Code Section 36813, the Mayor is authorized to prohibit such conduct, up to and including ordering anyone that disrupts the meeting to be removed from the City Council Chambers.
To receive reasonable accommodation under the Americans with Disabilities Act during the meeting, please notify the City Clerk’s office of your needs during business hours at least 48 hours in advance of the meeting (typically before 3 p.m. on the Thursday before the meeting). The Office of the City Clerk is located at 110 East Cook Street in Santa Maria; telephone (805) 925-0951, extension 2307. The City will give primary consideration to your request in providing assistance. Examples of assistance may include exhibits in large-sized format, use of assisted listening equipment, use of the California Relay Service, texting by cellular phone, or the services of a live interpreter.
Assisted listening equipment can also be used for interpretation by Spanish-only speaking persons. To allow the City to coordinate and request a Spanish interpreter from the volunteer corps, contact the Office of the City Clerk by 1:00 p.m. on Monday before the meeting. Equipo también puede ser utilizado para la asistencia de interpretación para esas personas que solamente hablan español.
Para permitirle a la Ciudad que coordine y solicite un interprete de un grupo de voluntarios, llame al (805) 925-0951 extensión 2307 a la 1:00 de la tarde el lunes antes de la junta.
1 CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA
February 21, 2023, 5:30 p.m.
City Hall Council Chambers
110 East Cook Street
Santa Maria
Roll Call: Mayor Alice Patino, Councilmember Maribel Aguilera-Hernandez, Councilmember Mike Cordero, Councilmember Carlos Escobedo, Councilmember Gloria Soto
Staff Present: City Manager Jason Stilwell, City Attorney Thomas Watson, Police Commander Dan Cohen, Interim Fire Chief Bradley Dandridge, Director of Public Works Brett Fulgoni, Assistant City Manager Andrew Hackleman, Director of Finance Mary Harvey, Library Director Dawn Jackson, Chief Human Resources Officer Linda Le (remote), Chief Information Officer Jeffrey Marecic, Director of Community Development Chuen Ng, Director of Recreation & Parks Alex Posada, Community Programs Manager Rosie Rojo, Director of Utilities Shad Springer, Chief Deputy City Clerk Rhonda White, Deputy City Clerk Beth Cleary, Business Program Leader Alexandra Valadez
CLOSED SESSION
1. CALL TO ORDER
2. PUBLIC COMMENT PERIOD
There were no requests to speak.
3. CLOSED SESSION - CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8:
Mayor Patino recessed to a Closed Session at 5:01 p.m.
RECONVENE TO OPEN SESSION - 5:30 P.M.
4. INVOCATION
City Attorney Thomas Watson gave the Invocation.
5. PLEDGE OF ALLEGIANCE
Councilmember Aguilera-Hernandez led the Pledge of Allegiance.
6. CALL TO ORDER
Mayor Patino convened the meeting and called the meeting to order at 5:30 p.m.
2 7. CITY ATTORNEY CLOSED SESSION REPORT
City Attorney Watson reported that direction was provided by the City Council to the Agency Negotiator regarding price and terms of payment.
8. PROCLAMATIONS/COMMENDATIONS
8.a PROCLAMATION - NATIONAL BLACK HISTORY MONTH
Mayor Patino presented a Proclamation recognizing the month of February 2023 as "National Black History Month" in the City of Santa Maria and encouraging all residents and businesses to celebrate with appropriate programs, ceremonies, and activities. Lawanda Lyons -Pruitt (remote) accepted the Proclamation.
8.b PROCLAMATION - INTERNATIONAL WOMEN'S DAY
Councilmember Aguilera- Hernandez presented a Proclamation recognizing March 8, 2023, as "International Women's Day" in the City of Santa Maria and encouraging all residents and businesses to celebrate with appropriate programs, ceremonies, and activities. Lata Murti accepted the Proclamation on behalf of the Santa Maria Valley Women's March.
8.c BUSINESSES OF THE MONTH.
Councilmember Soto and Glenn Morris, Chamber of Commerce Executive Director/CEO, presented Terri Leifeste (Santa Maria Times) and Greta Pankratz (Santa Maria Counseling) with Certificates of Recognition as the recognized Businesses of Month for February 2023.
9. PUBLIC COMMENT PERIOD
Written comment was received from Clayton Long asking that the City investigate weekly vehicle break- ins on Biscayne Street between Sonya Lane and Carmen Lane.
Gary Hall, representing the North Santa Barbara County Mobile Homeowners Team, spoke about recent stakeholders' meetings and said he hoped the process of providing protection for mobile homeowners against rent increases would involve mobile home park owners.
Tim Mahoney of Southern California Gas provided an update on recently increased gas prices and announced that a $50 rebate would be going out to all residential customers.
City Manager Stilwell commented in response to the written correspondence saying that people need to contact the police and report criminal activity. If the activity is in progress, they should call 911. If it is after the fact, they should call the Police Department non -emergency phone number at (805) 928 - 3781 extension 2277. The City is not as effectively able to respond to non-reported crimes.
Mayor Patino commented that accurate crime data is important for lawmakers in Sacramento to understand crime trends.
10. CONSENT CALENDAR
Councilmember Aguilera-Hernandez requested that Item 10.e (2nd Reading of the Ordinance No. 2023- 01 for Betteravia Place) be pulled for a separate vote as she would be abstaining from voting.
3 Consent Calendar Items 10.a through 10.n (except 10.e.) were approved as presented, including the adoption of Resolution Nos. 2023-31, 2023-32, 2023-33, 2023-34, 2023-35, 2023-36, 2023-37, 2023-38, 2023-39, 2023 -40, and 2023 -41. The recorded vote appears with each item below.
Item 10.e (Ordinance No. 2023-01) was adopted as presented. The item with the recorded vote appears at the end of the Consent Calendar as it was pulled for a separate vote.
Moved by: Councilmember Soto
Seconded by: Councilmember Maribel Aguilera-Hernandez
To adopt the Consent Calendar as submitted.
Motion carried unanimously
CITY MANAGER/CLERK DEPARTMENT
10.a Ordinances and Resolutions
Moved by: Councilmember Soto
Seconded by: Councilmember Maribel Aguilera-Hernandez
Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.
Motion carried unanimously
10.b Approval of Minutes
Moved by: Councilmember Soto
Seconded by: Councilmember Maribel Aguilera-Hernandez
Approve the Minutes of the regular City Council meeting of February 7, 2023.
Motion carried unanimously
10.c Termination of Local Emergency
Moved by: Councilmember Soto
Seconded by: Councilmember Maribel Aguilera-Hernandez
Adopt a Resolution proclaiming the termination of the local emergency declared in response to the COVID-19 pandemic pursuant to Resolution No. 2020-21.
Motion carried unanimously
10.d Bond Release for Bradley West, Tract 6011
Moved by: Councilmember Soto
Seconded by: Councilmember Maribel Aguilera-Hernandez
4 By motion, accept as complete the public improvements associated with Bradley West, Tract 6011, and authorize the release of a Faithful Performance Bond [#0708967] in the reduced amount of $100,000 posted in the form of a Surety to guarantee the construction and installation of public improvements off-site; and order that the Contractor, Labor, and Material Bond in the amount of $195,707 and the Guarantee and Defective Material Bond in the amount of $19,571 be retained for six (6) months and one (1) year, respectively, from the date of the release of the Faithful Performance Bond for public improvements.
Motion carried unanimously
10.f Fiscal Year 2022-23 Home Consortium Allocation
Moved by: Councilmember Soto
Seconded by: Councilmember Maribel Aguilera-Hernandez
Adopt a Resolution approving the use of Fiscal Year 2022-23 HOME Investment Partnerships funding to be allocated to assist the City of Santa Maria’s Tenant -Based Rental Assistance program and an affordable housing project in Santa Barbara County.
Motion carried unanimously
FINANCE DEPARTMENT
10.g Payment of Warrants.
Moved by: Councilmember Soto
Seconded by: Councilmember Maribel Aguilera-Hernandez
Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.
Motion carried unanimously
10.h Payment of Payroll.
Moved by: Councilmember Soto
Seconded by: Councilmember Maribel Aguilera-Hernandez
Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance and having been approved for payment by the Director of Finance.
Motion carried unanimously
PUBLIC WORKS
10.i Award of Bid for the Pedestrian Safety and Accessibility Improvement Project, Bid No. 2023/02
5 Moved by: Councilmember Soto
Seconded by: Councilmember Maribel Aguilera-Hernandez
Adopt a Resolution awarding a bid to V. Lopez Jr & Sons for the construction of the Pedestrian Safety and Accessibility Project, Bid No. 2023/02.
Motion carried unanimously
10.j Award of Bid for the Paul Nelson Aquatic Center Equipment Upgrade Project, Bid No. 2023/03 Moved by: Councilmember Soto
Seconded by: Councilmember Maribel Aguilera-Hernandez
Adopt a Resolution awarding a bid to Knorr Systems, Inc. for the construction of the Paul Nelson Aquatic Center Equipment Upgrade Project, Bid No. 2023/03.
Motion carried unanimously
10.k Professional Service Agreements for On-call Landscape Architecture and Site Design.
Moved by: Councilmember Soto
Seconded by: Councilmember Maribel Aguilera-Hernandez
Adopt Resolutions awarding Professional Services Agreements in the amount of $300,000 for on-call Landscape Architecture and Site Design Professional Services to: 1) BMLA, Inc. and 2) Omni Design, Inc.
Motion carried unanimously
10.l Professional Service Agreements for On-call Traffic Engineering Services Moved by: Councilmember Soto
Seconded by: Councilmember Maribel Aguilera-Hernandez
Adopt Resolutions to award a Professional Services Agreement in the amount of $300,000 for on-call Traffic Engineering Services to: 1) Associated Transportation Engineers; 2) Kimley-Horn; and 3) Interwest Group.
Motion carried unanimously
10.m School Mill Investors, LLC Amendment No. 2 to Reimbursement Agreement Moved by: Councilmember Soto
Seconded by: Councilmember Maribel Aguilera-Hernandez
Adopt a Resolution approving Amendment No. 2 to the Reimbursement Agreement with School Mill Investors, LLC for the construction upgrade of sanitary sewer segment D-13.
Motion carried unanimously
6 10.n Acquisition of the Battles Road Trail Property
Moved by: Councilmember Soto
Seconded by: Councilmember Maribel Aguilera-Hernandez
Adopt a Resolution authorizing the City Manager, or designee, to enter negotiations for the acquisition of Assessor Parcel Numbers 117 -250-030, 117-250-026, 117-490-030, 128-066-018, 128-066-019, 128- 174-014, and 128 -174-015 from the Chevron Corporation, representing 417,304± square feet (9.58± acres) for the enhancement of the Battles Road Trail.
Motion carried unanimously
COMMUNITY DEVELOPMENT
10.e 2nd Reading of Ordinance 2023-01 - Betteravia Place Action: Adopted as Ordinance No. 2023-01
Moved by: Councilmember Soto
Seconded by: Councilmember Cordero
Conduct the second reading and adoption of Ordinance No. 2023 -01 amending the Official Zoning Map for 16.84- net acr es located at Lots 1 and 4 of Tract 6008 (APNs 117- 990-001 and 117 -990-004, respectively), and at the addresses of 2050 and 2051 South Blosser Road (APNs 117 -330-084 and 117- 330-100, respectively), FROM PD/C-2 (Planned Development/General Commercial) and P D/M-1 (Planned Development/ Light Industrial) TO PD/R-3 (Planned Development/High Density Residential) and PD/C-2 (Planned Development/General Commercial) zoning district.
For (3): Mayor Patino, Councilmember Cordero, and Councilmember Soto Noes (1): Councilmember Escobedo
Recusals (1): Councilmember Maribel Aguilera-Hernandez
Motion carried (3 to 1)
11. PUBLIC HEARING
11.a Measure A Five-Year Local Program of Projects for Fiscal Year 2023/2024 through 2027/2028 The City Council considered approving the Measure "A" Five -Year Local Program of Projects for fiscal years 2023 through 2028. Director of Public Works Fulgoni gave a presentation as detailed in the Council Agenda Report.
Councilmember Soto suggested that staff consider increasing the budget for Alternative Transportation Programs and Education by 10 percent year-over-year given that the costs would typically increase each year with inflation.
7 Public Input
Mayor Patino opened the Public Hearing at 6:31 p.m. and immediately closed it having no requests to speak.
Action: Adopted as Resolution No. 2023-42
Moved by: Councilmember Soto
Seconded by: Councilmember Escobedo
Adopt a Resolution approving the Measure A Five -Year Local Program of Projects for fiscal years 2023/2024 through 2027/2028; and certifying that the City of Santa Maria will provide sufficient funding in the 2023/2024 budget to meet the Measure A Maintenance of Effort requirement, while taking into consideration the increasing costs of community outreach.
Motion carried unanimously
12. REGULAR BUSINESS
12.a City Council Governance Review
The City Council reviewed Resolution 2018-17 Citywide Governance by District Elected Policy and reaffirmed its intent to continue its practice of governing with a Citywide perspective following the shift to elections of Councilmembers by Council Districts. City Manager Stilwell gave a presentation as detailed in the Council Agenda Report.
Public input
There were no requests to speak.
Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo
By motion, reaffirm the City Council's intent to continue the practice of governing with a Citywide perspective pursuant to Resolution No. 2018-17.
Motion carried unanimously
12.b Performing Arts and Convention Center Feasibility Study The City Council considered approving a Professional Services Agreement with the Santa Maria Valley Chamber of Commerce to conduct a feasibility study for a potential Santa Maria Performing Arts and Convention Center. Assistant City Manager Hackleman gave a presentation as detailed in the Council Agenda Report.
8 Public input
Glenn Morris announced that the vendor chosen to perform the study was AEA Consulting. He also clarified that about $4,500 of the budget set aside for the study would be for administrative costs.
Fran Saveriano, Executive Director of the Santa Maria Philharmonic Society, spoke in favor of the item saying that the group had a hard time finding venues to perform.
Robert Dickerson spoke in favor of the item pointing out that the Performing Arts Center would bring additional jobs and housing opportunities to the City of Santa Maria.
Ramon Eriquez spoke in favor of the item.
Action: Adopted as Resolution No. 2023-43
Moved by: Councilmember Escobedo
Seconded by: Councilmember Soto
Adopt a Resolution approving a Professional Services Agreement with the Santa Maria Valley Chamber of Commerce to conduct a feasibility study for a potential Santa Maria Performing Arts and Convention Center.
Motion carried unanimously
12.c 2nd Quarter Financial Report
The City Council received and filed the Financial Report for the Second Quarter ending December 31, 2022, and considered an amendment to the 2022-23 Budget for operational changes. Director of Finance Harvey gave a presentation as detailed in the Council Agenda Report.
Public input
There were no requests to speak.
Action: Adopted as Resolution No. 2023-44
Moved by: Councilmember Escobedo
Seconded by: Councilmember Soto
Receive and file the 2nd Quarter Financial Report and adopt a Resolution approving second quarter amendments to the 2022-23 Budget for operational changes.
Motion carried unanimously
13. REPORT BY CITY MANAGER
City Manager Stilwell reported that the next meeting would be March 7, 2023. Items on the agenda would include an update on the Firefighter Memorial, minor amendments to CDBG Action Plans, and the PLAY fiduciary authorization.
9 14. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS) Councilmembers Soto and Aguilera-Hernandez had no reportable AB1234 items.
Councilmember Escobedo reported he attended a User Fees stakeholder meeting and the Employee Awards Dinner.
Councilmember Cordero reported he attended the User Fees stakeholder meeting and a Cal Cities Roundtable regarding homelessness, a 3CE Board meeting, a Black History Month celebration, and the Library Fundraising Dinner.
Mayor Patino reported she attended the North County Subregional Planning Committee meeting, two SBCAG meetings, an EconAlliance meeting, two Fighting Back Santa Maria Valley meetings, the User Fees stakeholder meeting, a roundtable on housing, a Black History Month celebration, the Library Fundraising Dinner, and the Employee Appreciation Dinner.
15. ADJOURNMENT
There being no further business before the City Council, Mayor Patino declared the City Council meeting adjourned at 7:37 p.m.
_________________________
Rhonda M. White, Chief Deputy City Clerk
_________________________
Alice M. Patino, Mayor
TRACT 6,022
COOPERATIVE AGREEMENT FOR CONSTRUCTION OF IMPROVEMENTS ON BATTLES ROAD
CITY OF SANTA MARIA , a municipal corporation,
referred to herein as "CITY",
and
Santa Barbara County Flood Control & Water
Conservation District, a political subdivision of the
State of California, referred to herein as
"DISTRICT".
WHEREAS, the CITY and DISTRICT have historically cooperated in the establishment of certain drainage and Flood Control Improvements in the CITY ; and
WHEREAS, the DISTRICT has authority to establish and maintain flood control improvements in the CITY; and
WHEREAS, CITY owns and maintains public roads and associated improvements within the CITY’s rights of way; and
WHEREAS, the CITY owns and maintains the existing drainage improvements adjacent to Battles Road from approximately A Street to South Depot Street ; and
WHEREAS, CITY has conditionally approved a development application (DEVELOPMENT) north of Battles Road between South Blosser Road and South Depot Street , and
WHEREAS, the CITY has requested that the DISTRICT cooperate in the establishment of a new drainage facility along Battles Road (PROJECT); and
WHEREAS, the DISTRICT has indicated a willingness to cooperate in the establishment of PROJECT in a letter titled Regional Drainage Facilities, Battles Road, Specific Plan Area 5B, dated November 12, 2020 attached herein as Exhibit A; and
WHEREAS, CITY desires the PROJECT to be designed in a manner consisting of an underground conduit and overland improvements ; and
WHEREAS, CITY has committed that costs incurred by DISTRICT of said PROJECT including all elements of design review, construction and inspection would be completely funded by the DEVELOPMENT permittee and/or CITY; and
WHEREAS, once constructed and approved , the D ISTRICT will own, operate, and maintain the mainline subsurface elements of the PROJECT at DISTRICT’s cost and CITY will maintain the surface elements and the connections to the main line at CITY’s cost.
NOW THEREFORE, it is mutually agreed as follows:
SECTION I
CITY SHALL BE OBLIGATED TO:
1. Pay or cause to be paid all costs required to complete PROJECT including CEQA review, obtaining required permits, design, any required rights of way, construction, and inspection; including all DISTRICT staff costs accrued in connection with the PROJECT, and to provide funding in advance of the work in phases based on an estimate provided by DISTRICT to CITY. Cost estimates for each phase of the PROJECT shall be reviewed and approved by the CITY. CITY shall establish a not-to-exceed amount for each phase of the PROJECT based on the approved cost estimate prior to the commencement of each phase by DISTRICT with the exception of the construction phase. For the construction phase, in the event that the DISTRICT does not authorize the DEVELOPMENT Permitee to construct the PROJEC T, the CITY shall reimburse the DISTR ICT the total amount of the final construction contract, including all contract change orders and other approved amendments.
1. 2. Complete all required Environmental Review processes and acquire all permits required for PROJECT.
3. Review and approve the design of PROJECT .
4. Maintain all surface elements of PROJECT including all inlets, connector pipes, and all other improvements outside of the main line of the underground conduit.
5. Ensure DEVELOPMENT is designed in a manner that protects DEVELOPMENT from flooding in the event the PROJECT fails to deliver its design capacity of floodwaters.
6. Offer to dedicate such easements to DISTRICT for maintenance of the DISTRICT -maintained elements of PROJECT.
7. Be responsible for compliance with State’s National Pollutant Discharge Elimination System ( NPDES) permits, both current and as may be amended.
SECTION II
DISTRICT SHALL BE OBLIGATED TO:
1. As a part of Phase 1 of the PROJECT, DISTRICT has reviewed and approved technical studies including a hydrological analysis and conceptual design prepared by a Stantec, dated August 22, 2022.
2. As a part of Phase 2 of the PROJECT, DISTRICT shall review and approve final design of the PROJECT, consisting of plans, specifications, and an engineer’s estimate. Supporting technical information necessary to perform final design including but not limited to topographic survey, geotechnical , and structural will be included in the scope of work associated with final design. DISTRICT’s approval of the final design of the PROJECT does not constitute any warranty or guarantee by D ISTRICT concerning the design or performance of the PROJECT, and Permittee is responsible for the construction as provided herein. This approval is intended to avail DISTRICT of the immunities set forth in Government Code Section 830.6.
3. As a part of Phase 3 of PROJECT, DISTRICT shall advertise and construct subsurface elements of the PROJECT upon receipt of funds from CITY sufficient to pay for all costs associated with the construction of the subsurface elements of the PROJECT including inspection and any other DISTRICT staff costs. Alternatively, the DISTRICT may, at its sole discretion, authorize the DEVELOPMENT Permitee to construct the PROJECT. If
the DEVELOPMENT Permitee constructs the PROJECT, the DEVELOPMENT Permitee shall be solely responsible for construction costs and management of construction of the PROJECT. The DISTRICT shall retain all authority and control of the technical aspects of construction inspection and work acceptance, and the CITY’s reimbursement obligations to the DISTRICT shall be limited to all non-construction DISTRICT costs associated with the PROJECT, including design and inspection. Upon completion of PROJECT design by DISTRICT, the DEVELOPMENT Permitee may commence PROJECT construction with not less than a 90 day notification to DISTRICT.
4. With each phase of the PROJECT, DISTRICT shall provide to the CITY an itemized account of all applicable PROJECT costs estimated to be incurred by the DISTRICT. CITY shall pay the amount of such invoices within forty-five (45) days of receipt.
5. To accept dedication of, operate, and maintain, the subsurface elements of the PROJECT limited to the mainline conduit, upon terms mutually agreeable to the DISTRICT and CITY
SECTION III
IT IS FURTHER MUTUALLY AGREED THAT:
2. Nothing in the provisions of this Agreement is intended to create duties or obligations to or rights in third parties not party to this Agreement.
3. Communications concerning the PROJECT and this Agreement will be directed to the following individuals:
DISTRICT
Walter Rubalcava , Deputy Public Works
Director 130 East Victoria Street Suite 200
Santa Barbara, CA 93101
PH 805-568-3436
[email protected]
CITY
Brett Fulgoni, Public Works Director
110 S. Pine Street, Suite 221
Santa Maria, CA 93458
PH 805-925-0951 x 2225
[email protected]
SECTION IV
INDEMNITY AND DISCLAIMER
Neither the DISTRICT nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by the CITY under or in connection with any work, authority or jurisdiction delegated to city under this Agreement. It is also agreed that pursuant to California Government Code Section 895.4, CITY shall fully indemnify and hold DISTRICT harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by rea son of anything done or omitted to be done by City under or in connection with any work, authority or jurisdiction delegated to CITY under this Agreement.
Neither CITY nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by DISTRICT under or in connection with any work, authority or jurisdiction delegated to DISTRICT under this Agreement. It is also agreed that pursuant to California Government Code Section 895.4, DI STRICT shall fully indemnify and hold CITY harmless from any liability imposed for injury (as defined by Government Code Section 810.8) Occurring by reason of anything done or omitted to be done by DISTRICT under or in connection with any work, authority o r jurisdiction delegated to
DISTRICT under this Agreement.
SECTION V
AMENDMENT
This Agreement may be amended or adjusted by the parties, from time to time, only in writing approved by both parties.
SECTION VI
APPLICABLE LAW
This Agreement shall be subject to the laws, rules, and regulations in effect within the County of Santa Barbara, California, and any interpretation of the law that may be necessary shall be pursuant to the laws applicable within that jurisdiction. If any provision of this Agreem ent is determined to be invalid, illegal, or unenforceable for any reason, that provision shall be deleted from this Agreement and such deletion shall in no way affect, impair, or invalidate any other provision of this Agreement, unless it was material to the consideration for the performance required. If a provision is deleted which is not material to such consideration, the remaining provisions shall be given the force and effect originally intended.
IN WITNESS WHEREOF, the parties hereto have executed t his agreement as of the day and year first above written.
CITY OF SANTA MARIA, a political subdivision
of the State of California
Alice Patino
Mayor
ATTEST:
Rhonda M. White, CMC
Chief Deputy City Clerk
APPROVED AS TO FORM:
_______________________________
Risk Manager
_______________________________
City Attorney
SANTA BARBARA COUNTY FLOOD CONTROL
& WATER CONSERVATION DISTRICT
By:__________________________________
Das Williams, Chair, Board of Directors
Date:________________________________
ATTEST: APPROVED AS TO FORM:
MONA MIYASATO RACHEL VAN MULLEM
COUNTY EXECUTIVE OFFICER COUNTY COUNSEL
EX OFFICIO CLERK OF THE BOARD
OF DIRECTORS OF THE SANTA BARBARA
COUNTY FLOOD CONTROL & WATER
CONSERVATION DISTRICT
BY:______________________________ BY:_________________________ Deputy Deputy
APPROVE AS TO ACCOUNTING FORM: RECOMMENDED FOR APPROVAL:
BETSY M. SCHAFFER, CPA SCOTT D. MCGOLPIN
AUDITOR-CONTROLLER PUBLIC WORKS DIRECTOR
BY:______________________________ BY:_________________________ Deputy
APPROVE AS TO FORM:
GREG MILLIGAN, ARM
RISK MANAGER
BY:______________________________
Risk Manager
DOWNTOWN SANTA MARIA LOT 3 2121-02-CU20
FEBRUARY 8, 2023
A1
SITE PHOTOS
KEY MAP
�����������
�����������
�����������
�����������
2 3
4 1
SITE
VIEW FROM HERITAGE WALK
S. BROADWAY1 VIEW FROM NW CORNER OF MAIN & BROADWAY
N. BROADWAY & W. MAIN2 VIEW FROM NORTH SIDE OF MAIN
E. MAIN3
VIEW FROM 2ND STORY OF PARKING STRUCTURE
EAST OF SITE4
DOWNTOWN SANTA MARIA LOT 3 2121-02-CU20
FEBRUARY 8, 2023
A2
EXISTING PLAN
E MAIN ST
W MAIN ST
P ARKING GARAGE
CENTRAL PLAZA
P ARK
BOOT BARN
S BROADWAY
SITE
HERITAGE WALK
BANK OF
AMERICA
0 5 10 20
DOWNTOWN SANTA MARIA LOT 3 2121-02-CU20
FEBRUARY 8, 2023
A3
EXISTING LOT SURVEY
0 5 10 20
2121-02-CU20
A2
NOVEMBER 11, 2022
DOWNTOWN SANTA MARIA LOT 3
CONCEPTUAL GROUND FLOOR
RESIDENTIAL
LOBBY
MECH/
ELEC ROOMS
CORNER PLAZA
110’-0”
82’-0”
EXIT
STAIR
MEMORIAL PLAZA
TESLA TRANSFORMER
EXISTING P ARKING
STRUCTURE
PROPERTY LINE
CONVERT P ARKING TO
LANDSCAPE/PLAZA
PROPERTY LINE
RETAIN DRIVE ISLE
RETAIN DRIVE
ACCESS FROM
MAIN ST.
RETAIN
P ARKING
0 5 10 20
DOWNTOWN SANTA MARIA LOT 3 2121-02-CU20
FEBRUARY 8, 2023
A5
CONCEPTUAL UPPER FLOORS (2ND - 4TH)
2BEDROOM
950 SF
2BEDROOM
950 SF
STUDIO
500 SF
STUDIO
500 SF
STUDIO
500 SF
STUDIO
500 SF
1 BED
650 SF
1 BED
650 SF
1 BED
650 SF
2BEDROOM
950 SF
STUDIO
500 SF
STUDIO
500 SF
STUDIO
500 SF
STUDIO
500 SF
STUDIO
500 SF
STUDIO
500 SF
STUDIO
500 SF
UNIT BREAKDOWNS
(FLOORS 2ND-4TH)
STUDIOS (500 SF) 11 UNITS
1-BEDROOM (650 SF) 7 UNITS
2-BEDROOM (950 SF) 3 UNITS
TOTAL UNITS: 21 UNITS
1 BED
650 SF
1 BED
650 SF
1 BED
650 SF
1 BED
650 SF
0 5 10 20
DOWNTOWN SANTA MARIA LOT 3 2121-02-CU20
FEBRUARY 8, 2023
A7
CONCEPTUAL UPPER FLOORS (MEZZANINE/ROOF DECK)
Rooftop Deck
2BEDROOM
MEZZ
330 SF
COMMON
SP ACE
COMMON
SP ACE
STUDIO
MEZZ
225 SF
STUDIO
MEZZ
225 SF
STUDIO
MEZZ
225 SF
STUDIO
MEZZ
225 SF
STUDIO
MEZZ
225 SF
STUDIO
MEZZ
225 SF
STUDIO
MEZZ
225 SF
STUDIO
MEZZ
225 SF
1 BED
MEZZ
225 SF
1 BED
MEZZ
225 SF
STUDIO
MEZZ
225 SF
STUDIO
MEZZ
225 SF
STUDIO
MEZZ
225 SF
OPEN
OPEN
OPEN
OPEN
OPEN
OPEN
OPEN
OPEN
OPEN
OPEN
OPEN
OPEN
OPEN
OPEN
MEZZANINE AREAS
RESIDENTIAL 10,165 SF
ROOFTOP DECK 6.145 SF
TOTAL AREA: 16,310 SF
DOWNTOWN SANTA MARIA LOT 3 2121-02-CU20
FEBRUARY 8, 2023
A8
WILLIAM ALVIN NEWTON
DOWNTOWN SANTA MARIA LOT 3 2121-02-CU20
FEBRUARY 8, 2023
A9
INSPRIATION IMAGES
DOWNTOWN SANTA MARIA LOT 3 2121-02-CU20
FEBRUARY 8, 2023
A10
CONCEPTUAL MASSING
PROPOSED VIEW FROM MAIN
PROPOSED VIEW OF MEMORIAL PLAZA
75’-0” max height
20’-0” 2nd floor
30’-0” 3rd floor
40’-0” 4th floor
50’-0” 5nd floor
60’-0” 6nd floor
0 2 4 8
FIREMAN’S PRAYER
WHEN AM CALLED TO DUTY, GOD
WHEREEVER FLAMES MY RAGE,
GIVE ME STRENGTH TO SAVE SOME LIFE,
WHATEVER BE IT’S AGE,
HELP ME EMBRACE A LITTLE CHILD
BEFORE IT IS TOO LATE
OR SAVE AN OLDER PERSON FROM
THE HORROR OF THAT FATE.
ENABLE ME TO BE ALERT AND HEAR THE WEAKEST SHOUT
AND QUICKLY AND EFFICIENTLY
TO PUT THE FIRE OUT.
I WANT TO FILL MY CALLING AND
TO GIVE THE BEST IN ME,
TO GUARD MY EVERY NEIGHBOR AND
PROTECT HIS PROPERTY
AND IF ACCORDING TO MY FATE
I AM TO LOSE MY LIFE,
PLEASE BLESS WITH YOUR PROTECTING HAND
MY CHILDREN AND MY WIFE.
A BUILDING MOUNTED FLAGPOLE
SEEN BY ALL ON STREETS, PUBLIC, NOT SPECIFIC TO WIL-
LIAM, BUT ALL FIRST RESPONDERS
A BUILDING MOSAIC
TILE ART SCENE INSET IN ARCH
DOWNTOWN SANTA MARIA LOT 3 2121-02-CU20
FEBRUARY 8, 2023
A11
MEMORIAL
A WATER FOUNTAIN
SYMBOLIC OF THE FIRE FIGHTER
FIREMAN’S PRAYER
METAL PANELS, SET IN CONCRETE.
1 OF THE FIREMANS PRAYER
1 OF PLAQUE FOR WILLIAM
FIREMAN’S PRAYER
METAL PANELS, SET IN CONCRETE.
1 OF THE FIREMANS PRAYER
1 OF PLAQUE FOR WILLIAM
DOWNTOWN SANTA MARIA LOT 3 2121-02-CU20
FEBRUARY 8, 2023
A12
CORNER VIEW
DOWNTOWN SANTA MARIA LOT 3 2121-02-CU20
FEBRUARY 8, 2023
A13
PLAZA VIEW