FOR THE COUNCIL MEETING OF MARCH 7, 2023
COUNCIL AGENDA REPORT
TO: City Council
FROM: City Manager
Prepared by: Director of Community Development
SUBJECT: MINOR AMENDMENTS OF THE ANNUAL ACTION PLANS FOR FISCAL YEARS 2019-2020 AND 2021-2022 UNDER THE COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
RECOMMENDATION:
That the City Council adopt a Resolution approving minor amendments of the Annual Action Plans for Fiscal Years 2019-2020 and 2021-2022 under the Community Development Block Grant program.
BACKGROUND:
Per the City's adopted "Community Development Block Grant (CDBG) Citizen Participation Plan," a change in the scope of work for a previously funded and approved project requires a minor amendment to the Action Plan. The minor amendment requires that the changes be submitted to the City Council and for staff to notify the public.
DISCUSSION:
The proposed amendments to the Fiscal Year 2019-2020 and 2021-2022 Action Plans will affect two Capital projects. They are as follows:
Capital / Boys & Girls Club Outdoor Court - The purpose of this minor amendment is to update the scope of work of the existing Community Development Block Grant Coronavirus (CDBG-CV) funded project. This project falls in line with the U.S. Department of Housing & Urban Development's (HUD) guidelines which emphasize that the funding must be used to help prevent, prepare, and respond to the coronavirus. The minor change adds the procurement and installation of an indoor HVAC which will allow the agency to help prevent, prepare, and/or respond to the pandemic. This additional activity does not change the agency's allocation amount and adds another line item to the overall project.
Capital / Preisker Park Improvement Project - The purpose of this minor amendment is to update the scope of work of the existing Preisker Park Improvement Project. The minor change removes the installation of a new irrigation water mainline and a domestic water supply line and adds the procurement and installation of a public restroom on the site. The creation of a walking trail along the park is still planned. This minor change in the scope of work does not change the agency's allocation amount, it simply re -structures the scope of work to accommodate other funding sources. 1 Altematives:
The City Council can make changes to these proposed revisions, with the awareness that further changes may trigger a substantial amendment per the adopted "CDBG Citizen Participation Plan."
Fiscal Considerations:
There are no negative fiscal impacts because of these amendments as the allocation amounts will not change for both projects.
Impact to the Community:
The proposed action will continue to improve the community's public facilities and infrastructure.
ROSIE ROJO
Community Programs Manager
G G
CHUEN NG
Director of Community Development
2 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
MARIA, CALIFORNIA, APPROVING MINOR AMENDMENTS OF
THE ANNUAL ACTION PLANS FOR FISCAL YEARS 2019-2020
AND 2021-2022 UNDER THE COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM
WHEREAS, in the spring of 2019 and 2021, the City of Santa Maria approved resolutions and Action Plans under the Community Development Block Grant (CDBG) Program; and
WHEREAS, under the City's adopted "CDBG Citizen Participation Plan," a change in the scope of work for a previously funded and approved project requires a minor amendment to the Action Plan; and
WHEREAS, the minor amendment requires that the changes be submitted to the City Council and the public; and
WHEREAS, the proposed amendments to the Fiscal Year (FY) 2019-2020 and 2021-2022 Action Plans will affect two Capital projects; and WHEREAS, the purpose of the minor amendment to the FY 2019-2020 Boys & Girls Club Outdoor Court is to update the scope of work of the existing Community Development Block Grant Coronavirus (CDBG-CV) funded project. The minor change adds the procurement and installation of an indoor HVAC which will allow the agency to help prevent, prepare, and/or respond to the pandemic; and WHEREAS, the purpose of the minor amendment to the FY 2021-2022 Preisker Park Improvement Project is to remove the installation of a new irrigation water mainline and a domestic water supply line and add in its place the procurement and installation of a public restroom on the site; and
WHEREAS, the abovementioned changes do not change the agencies' allocations or overall main goals of the projects.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, Califomia, as follows:
1) That the minor amendments to the FY 2019-2020 and FY 2021-2022 Action Plans be approved.
2) The City Manager or designee is hereby authorized to execute the necessary documents on behalf of the City of Santa Maria for the application of the funds; and
3) The City Manager or designee is also authorized to make minor changes to this application, so long as substantial conformance of the intent of the document is maintained; and
4) The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 7th day of March 2023.
Mayor
ATTEST:
Chief Deputy City Clerk
2 City Attorney
APPROVED AS TO CONTENT:
CDepartrnenteector
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