FOR THE COUNCIL MEETING OF MARCH 7, 2023
COUNCIL AGENDA REPORT
TO: City Council
FROM: City Manager
Prepared by: Director of Community Development
SUBJECT: AWARD OF PROFESSIONAL SERVICES AGREEMENT FOR
CONSULTANT SERVICES TO PREPARE OBJECTIVE DESIGN
STANDARDS FOR HOUSING IN SANTA MARIA
RECOMMENDATION:
That the City Council adopt a Resolution approving a Professional Services Agreement with Raimi and Associates for the preparation of Objective Design Standards for housing projects in the City of Santa Maria.
DISCUSSION:
The Community Development Department will be developing Objective Design Standards for housing projects in Santa Maria in response to the numerous changes in State law that limit the City's ability to require compliance with subjective design standards, including recent amendments to the Housing Accountability Act, Senate Bill 330, Senate Bill 35, and Assembly Bill 2162. These laws require the City to approve projects in compliance with "Objective Design Standards," which the State in part defines as standards for development that involve no personal or subjective judgment by a public official and are uniformly verifiable by reference.
The existing objective standards in the Municipal Code and Specific Plans are very limited and typically only address requirements regarding setbacks, height, parking, lot coverage, landscaping requirements, etc. By establishing Objective Design Standards, the City will be able to provide clear direction regarding the development criteria and design for housing projects in Santa Maria that enhances the area's unique character and sense of place, respects neighborhood compatibility and privacy, and ensures a high -quality of design. The standards will apply to housing projects in all zone districts that permit housing.
After receiving and reviewing proposals, the City determined that Raimi and Associates has the required experience, skills, technical expertise, and professional licenses and certifications to assist the City with preparing Objective Design Standards. Following completion, the Objective Design Standards will be reviewed for adoption at future public hearings before the Planning Commission and City Council.
Fiscal Considerations
The consultant, Raimi and Associates, has provided a proposal with a cost estimate of $204,980. The full cost of this project will be paid for through the Local Early Action Planning (LEAP) Grant that was awarded to the City of Santa Maria in 2021. Therefore, entering into the subject Professional Services Agreement will not result in any fiscal
impacts to the City. The consultant contract is with the City and will be managed by the Community Development Department.
Environmental Notice
The proposed action is not a project as defined by the Califomia Environmental Quality Act (CEQA) (CCR, Title 14, Chapter 3 (CEQA Guidelines)), Article 20, Section 15378).
Impact to the Community
Authorizing the City Manager, or designee, to enter into a Professional Services Agreement with Raimi and Associates for assistance in the preparation of Objective Design Standards will have minimal impacts to the community. The contract will be managed by City staff and the full cost of the contract will be paid for by the LEAP grant.
CHUEN NG
Director of Community Development
Attachment A - Professional Services Agreement
2 AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made on , 2023 by and between, Raimi + Associates, a Califomia S Corporation ("Contractor") and the City of Santa Maria, a Califomia Municipal Corporation and charter city ("City"), in Santa Maria, Califomia, based on the following recitals:
1. Whereas, the City would like to establish Objective Design Standards (Standards) for housing in the City of Santa Maria; and
2. Whereas, the City does not have sufficient staff and resources to perform the needed services to develop these standards; and
3. Whereas, the Contractor has the experience, skills, resources, and the necessary professional licenses and certifications to qualify as Contractor to perform the needed services and is willing to provide those services on mutually agreeable terms.
NOW, THEREFORE, IT IS AGREED:
1. Recitals true. The above recitals are true.
2. General.
2.01. Term and Termination. The term of this contract is until the completion of the Standards and its adoption by the City Council, beginning on the date first written above. This contract may be extended by mutual consent of the parties. This contract may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state or federal law.
Termination is effective 14 days after deposit of notice as specified in this Agreement.
2.02. Services to be Performed. Contractor shall determine the method, details and means of creating the Standards. More specifically, Contractor agrees to perform the specific services listed in Exhibit "A." attached and incorporated. The services shall be performed in a manner consistent with the degree of skill and care ordinarily exercised by members of the Contractor's profession currently practicing in the same locality as the project, under similar circumstances ("Professional Standard"). Contractor makes no warranty, express or implied, with respect to its services, or than that Contractor shall comply with the Professional Standard.
2.03 City's Duties. City's duties under this Agreement are to cooperate with Contractor in the performance of the contract and timely pay invoices.
2.04. Pavment. Payment terms under this Agreement are listed in Exhibit "B." The Contractor shall be compensated on a time and materials basis, unless otherwise provided in Exhibit A. The Contractor shall submit a monthly invoice to the City for services rendered in that time period.
The City shall process the invoice through the appropriation of funds. Payment shall be made within thirty (30) days. In addition, City shall reimburse Contactor's reimbursable expenses, which shall be submitted to the City with Contractor's monthly statements. At no time shall the overall work performed by the Contractor exceed the contract amount of $204,980.00 without the City's written agreement.
2.05. Budget. The Contractor shall adhere to the allocation of the project budget as shown on Exhibit "6" to the maximum extent possible. Redistribution of project funds shall be approved by the City prior to reallocation.
2.06. Insurance. Contractor shall provide insurance as listed in Exhibit "C." Contractor shall add the City as an additional insured to its commercial general liability insurance policy and provide the City with certificates of insurance during the term of this Agreement to confirm the required insurance is maintained.
2.07. Exhibits. Exhibits "A," "B," and "C" are attached and incorporated.
Atty. Rev. 2020
3. Contractors Obligations.
3.01. Minimum Amount of Service. Contractor shall devote sufficient time to perform services under this Agreement efficiently and effectively and in accordance with the level of effort for each task identified in Exhibit B. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor's sole discretion, as long as the performance of these extra - contractual services does not present a conflict of interest with Citys business.
3.02. Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.
3.03. Status. Contractor (including its employees) is an independent contractor. No employer/employee relationship exists between Contractor and the City. Contractor's assigned personnel shall not be entitled to any benefits payable to employees of the City. The City is not required to make any deductions or withholdings from the compensation payable to Contractor under this Agreement.
3.04. Indemnification. To the fullest extent permitted by law, the Contractor shall indemnify, defend and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs if proven to be at fault, including but not limited to reasonable attorneys' fees, court costs and costs of altemative dispute resolution) to the extent that they arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of the Consultant including its employees and subconsultants. The provisions of this paragraph survive completion of the services or the termination of this contract. The provisions of this Section are not limited by the provisions of the Section relating to insurance.
4. Miscellaneous
4.01. Notices. All communication relating to the day-to-day activities of this Agreement shall be exchanged between a designated representative of the CITY and a representative of CONTRACTOR, listed below. All notices shall be addressed as follows unless a written change is filed with the City:
To City:
City of Santa Maria
Community Development Department
Attn. Chuen Ng, Comm Dev Director
110 South Pine Street, Room 101
Santa Maria, CA 93458
To Contractor:
Matthew Raimi
Rami and Associates
1900 Addison Street, Suite 200
Berkeley, CA 94704
If the designated Representative or address of either party changes during the term of this Agreement, a written notice shall be given to the other party prior to the effective date of change. Any written notices required under this Agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used.
4.02. Compliance With Laws, etc. Contractor shall comply with all laws, including but not limited to the rules and policies of the City, in performing this Agreement.
4.03. Integration. This Agreement constitutes the entire agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this Agreement must be in writing and signed by the appropriate representatives of the parties.
Atty. Rev. 2020
4.04. Interpretation. This Agreement shall be interpreted in accordance with the laws of the State of Califomia.
4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this Agreement shall be in the County of Northern Santa Barbara, State of Califomia.
4.06. Warranty of authority. Each person signing this Agreement on behalf of a party warrants that he or she has authority to do so.
4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.
4.08. Severability. The provisions of this Agreement are severable. If any part of this Agreement is held invalid by a court of competent jurisdiction, the remainder of the Agreement shall remain in full force and effect unless amended or modified by mutual written consent of the parties.
4.09. Submittals. In addition to any other submittals required by this Agreement, Contractor shall submit copies of its current business license and current certificate of workers compensation coverage to the City before beginning work on this project.
4.10. Limitation of Liability. To the fullest extent permitted by law, the total liability, in the aggregate, of Contractor, Contractor's officers, directors, partners, employees, agents, and subcontractors, to the City and anyone claiming by, through, or under the City for any claims, losses, costs, or damages whatsoever arising out of, resulting from or in any way related to this Project or Agreement from any cause or causes, including but not limited to negligence, professional errors and omissions, strict liability, or breach of contract or breach of warranty, shall not exceed the available proceeds of the insurance required by section 2.06 of this Agreement (up to the required limit of insurance) for insured claims, or the total compensation received by Contractor, for uninsured claims.
4.11. Limitation of Remedy. Any claim by the City arising from or related to the performance, interpretation, or enforcement of this Agreement shall be brought against Contractor, an Califomia Corporation, only, and not against any individual officer, director, partner, employee or the Contractor.
4.12 Prevailing Wage. Prevailing Wage. If applicable, Consultant and all subconsultants are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the Califomia Labor Code. The Director's determination is on file and open to inspection at www.dir.ca.gov and is referred to and made a part hereof; the wage rates therein ascertained, determined and specified are referred to and made a part hereof as though fully set forth herein.
Atty. Rev. 2020
IN WITNESS WHEREOF, this Agreement is executed by the parties on the date first written above.
CONTRACTOR
RAIMI AND ASSOCIATES, INC.,
a Califomia corporation
By:
President
ATTEST:
By:
Rhonda M. White, CMC
Chief Deputy City Clerk
Atty. Rev. 2020
CITY
CITY OF SANTA MARIA, a political
subdivision of the State of Califomia
By:
CHUEN NG
Community Development Director
APPROVED AS TO FORM:
By:
Thomas T. Watson
City Attomey
APPROVED AS TO FORM:
Risk Manager
City Attomey
City of Santa Maria
Objective Design Standards
Exhibit A: Scope of Work
The following work plan outlines R+A's scope of work for preparing Objective Design Standards for single-family, multi -family, and residential mixed -use development. All tasks to be completed are described in this scope of work; any task not specifically described below is not included. The project budget is provided in Exhibit B. The level of effort for each task and sub -task is identified by the number of hours in Exhibit B.
Task 1: Project Initiation & Management
Task 1.1- Project Kick Off Meeting
R+A will attend an in -person kick-off meeting with City staff to establish a mutual understanding of the key issues, discuss expectations, and lay out project milestones, meeting times, public workshops, and deliverables.
The kickoff meeting will occur on the same day as the city tour outlined in Task 1.2 below. This meeting may be held virtually at the City's request.
Task 1.2 — City Tour
R+A will attend an in -person city tour on the same day as the project kickoff meeting, to gain additional insight related to community character and recent development projects. This may include conducting site visits with staff to review patterns and scales of existing development and assess the quality, scale, and placement of new structures recently approved. This tour may be held virtually at the City's request.
Task 1.3 — Bi-Monthly Conference Calls
R+A will hold bimonthly conference calls with the Planning Division Manager and other identified Planning staff to discuss project coordination and content topics, approximately one hour each. R+A's project manager or a designated representative will be on each call. R+A will maintain an online document outlining agendas and meeting notes.
Task 1.4 - Project Coordination
This task includes time for general project management such as meeting coordination, invoicing, and contracts.
Task 1 Deliverables
• Attend one (1) kick-off meeting with staff
• Attend one (1) city tour with staff.
• Facilitate monthly conference calls between designated City staif and consultant Praject Manager (R+A: 9 meetings)
Task 2: Background Analysis • Issue Identification Summary Memo Task 2.1- Data Gathering and Document Review
R+A will conduct a technical review and analyze existing documents, listed below, for policy, development standards, regulations, permit procedures, and design guidance that will influence the development of objective raiml • associates
t
Exhibit A Scope of Work for City of Santa Mana Objective Design Standards design standards. R+A will also research design review processes and outcomes, predominant architectural styles in the city and draw on the best practices of surrounding cities as part of the analysis.
City staff will provide R+A with all existing documents that would be useful during the evaluation phase. City staff will provide existing design guidelines, regulations, and permit procedures and provide representative sets of project plans currently under review for multi -unit and mixed -use development to show how standards and guidelines are currently being interpreted and applied during the permit review process.
Documents to Review:
• Specific/area plans for subjectivity and design
character/preferences:
o Area 9 Specific Plan
o Blosser Southwest Specific Plan
o Blosser Southeast Specific Plan
o Blosser Southeast Area SB Specific Plan
o Downtown Santa Mana Specific Plan
o Enos Ranchos Specific Plan
o Entrada Specific Plan
o Entrada Este Specific Plan
o Hidden Pines Specific Plan
o Mahoney Ranch North Specific Plan
o Mahoney Ranch South Specific Plan
o North Preisker Ranch Specific Plan
o Rivergate-Roemer Specific Plan
o West Main Specific Plan
o West Stowell Specific Plan
• Design Guidelines for subjectivity and design
guidance:
o Betteravia Industrial Park Design Guidelines
o East Ridge Design Guidelines
c Miller Street Specific Plan Design Standards
o Westside Revitalization Project Design
Guidelines
• Zoning Ordinance (Tide 12 of the Santa Maria
Municipal Code) and Santa Maria General Plan to
ensure consistency and remove subjectivity.
Task 2.2 - Current Project Review
City staff will provide consultants with 2 to 3 representative sets of plans for recently approved for single-family and multi -family development projects as well as projects currently under review, including those that have been controversial and/or appealed. The City will also provide all data regarding the size, placement, and height of new residential structures that have been approved by the City, as well as any other data readily available that would be useful during the evaluation phase. In addition, City staff will provide input received at recent Planning Commission meetings that will help highlight key concerns and sentiment from the public and decision makers on these projects. Staff will be asked to identify 2-3 buildings that exemplifies what they would like to see in the City and one that represents design features they would like to avoid. R+A will hold a 1- hour virtual meeting with the Planning Division Manager or other identified staff to review and discuss the current projects.
R+A will review the representative project plans to understand how development and design standards/guidelines are currently being interpreted and applied during the current permit review process.
Task 2.3 - Issue Identification Summary Memo
R+A will prepare an Issue Identification Summary Memo based on information gained from the background analysis in Task 2.1 and engagement activities in Tasks 3.2-3.3 (below). R+A will make one round of revisions to the document. The Memo will include the following:
• Summary of feedback from City Staff
• Summary of feedback from focus group participants (Task 3.2) • Current/recent project review and analysis
• Identification of opportunities and constraints to creating objective standards • Results of Visual Preference Survey (See Task 3.3)
raiml • associates 2
Exhibit A Scope of Work for City of Santa Marra Objective Design Standards Task 2.4 - Staff Working Session *1
R+ will prepare for and attend a virtual working session with appropriate City departments and staff to review and solicit comments on the Issue Identification Summary Memo findings. The goal of the meeting will be to review and confirm the challenges and opportunities with the current guidelines and process and discuss potential frameworks for the new objective standards.
Task 2.5 - PC/CC Study Sessions
R+A will prepare for and present at Planning Commission and City Council Study Sessions (1 each) to provide an update on the existing baseline - Site Analysis and Issue Identification Memo. The feedback received will guide the development of the objective design standards. Virtual attendance is assumed.
Task 2 Deliverables
•
Issue Identification Summary Memo (Draft and Final)
Task 3: Public Outreach
Task 3.1 -Project Fact Sheet
In preparation for initial engagement with the residents and stakeholders, R+A will prepare a public -facing fact sheet (2 -page max) that simply describes State regulations, and the need to create objective standards and establishing a streamlined process for ministerial review. This document will be clearly written for the public, contain graphics describing the issues, challenges, and project goals. The content will be added to a City -run website for the project.
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Task 3.2 - Focus Groups
R+A will conduct up to two small group discussions with stakeholders, including, but not limited to, housing developers and local designers and architects. The intent is to discover the most critical issues for the City early in the process and what the project should focus on to ensure success. Stakeholders will also identify exceptional buildings to establish a list of buildings that exemplify what the city is looking for. R+A will collaborate with Staff to identify a stakeholder list for the project. City staff is responsible for scheduling and logistics. Virtual attendance is assumed.
ralmi • associates 3
Exhibit A Scope of Work for City of Santa Maria Objective Design Standards If requested, as an optional task, focus group meetings may also be held later in the project to get additional feedback on standards as they are being developed and provide a sounding board for draft design standards.
Task 3.3 - Public Outreach/Survey
Objective standards are a challenging topic to engage the typical layperson. Instead of community workshops, our team recommends surveys as a tool to get input on a variety of design topics at the early stages of the project. Additional community input may be received at the study sessions with the Planning Commission and City Council. R+A will conduct a community -wide Visual Preference Survey to get an understanding of the issues that are of most importance to the Santa Maria community. This survey will help the team identify both positive and negative aspects of development that will help guide the development of the objective standards as outlined in Task 4. A brief summary report will be prepared.
Task 3.4 - Public Workshop
R+A team will prepare for and conduct one public workshop during the course of the project. It is anticipated that two sessions will be conducted: one in person and one virtual. At this time it is recommended that this workshop occurs when the Public Draft standards are released for public review. The City will be responsible for securing in -person meeting logistics, mailing notifications, interpretation services if needed, and any refreshments. R+A will prepare a meeting flyer, presentation and summary notes. R+A will host the virtual meeting. Feedback received will be summarized in the recommended changes for the hearings.
Task 3 Deliverables
• Project Fact Sheet
• Two Focus Groups
• (1) PC + CC Study Sessions (1 each)
• Visual Preference Survey
• Community workshop: flyer, presentation, and summary notes (2 sessions) Task 4: Draft Objective Standards
Task 4.1- Objective Design Standards Framework Plan
R+A will develop a framework plan for the transformation of the city's design guidelines into objective design standards. The framework plan will identify topic areas for design standards, the approach and format of the objective design standards, consideration of standards in specific plans, and a preliminary outline. R+A will produce a first draft of the framework plan. Any City comments will be incorporated in the preparation of the Administrative Draft.
Task. 4.2 - Staff Working Session N2
R+ will prepare for and attend a virtual working session with appropriate City staff to review and solicit comments on the Framework Plan. The discussion will help R+A to revise and finalize the Framework Plan and start preparing the draft objective design standards.
Task 4.3 - Objective Design Standards Administrative Draft R+A will produce an illustrated Administrative Draft of the proposed objective design standards for single-family, multi -family, and residential mixed -use development. Standards will reflect the variety of building types appropriate in Santa Maria and address topics such as site planning, building massing and articulation, building raiml • associates 4
Exhibit A Scope of Work for City of Santa Maria Objective Design Standards frontages, entrances, exterior materials, landscaping, utilitarian/mechanical elements of building design, etc.
Standards will also be applicable to specific typologies based on development types (such as rowhouses/walkups, small lot single-family, garden apartments, podium buildings, etc.), design type, lot size and configuration, or other organizing principles. R+A will identify and study (4) four typologies. R+A will prepare graphic illustrations and provide images to represent and explain a suggested design topic or standard, many of which will contain text callouts helping to illustrate the design intent.
The Administrative Draft will be in Word format. Admin Draft will be used to receive feedback from the City on the initial/draft standards. The City will provide one consolidated set of actionable comments to R+A.
The Draft will include some of the following components:
• Site Design - The relationship of buildings to each other as well as to sidewalks, streets, and parking, and transitions between the public and private realm (frontages and setbacks, etc.). • Massing Composition - Vertical and horizontal massing breaks and facade orientation. • Building Articulation -Three-dimensional changes in the outside walls of a building, including projections and recesses (e.g., balconies, bay windows, etc.), upper -floor step -backs, building composition, fenestration pattems, and the like.
• Buffer Zones/Neighborhood Transitions - For multi -family developments adjacent to single-family neighborhoods. The team will evaluate current transitional standards and assess whether and how these might be strengthened to meet community and city objectives. • Parking- The location, configuration, design, and screening of parking areas and/or structures. • Building Materials - Use of high quality, innovative building materials. • Landscaping Requirements- Objective landscape screening standards for buffering between different uses and building scales and providing green neighborhoods.
Task 4.4 - Site Tests (+1 set of revisions)
R+A will use the administrative draft of the Objective Design Standards to evaluate up to four typical site locations and/or building types. The site tests will include 3D massing models and plans that will be based on typical building prototypes of residential and mixed -use buildings in Santa Maria. The site tests will be used to identify potential issues and provide staff and stakeholders with examples of how the standards comprehensively apply to building design. The project team will evaluate the standards on prototypical sites to ensure the standards enable the intended development. Following feedback from City staff, R+A will make (1) round of revisions to the site tests.
Site Test Example I Milpitas, CA
Task. 4.5 - Staff Working Session N3
rake! • associates
5 Exhibit A Scope of Work for City of Santa Mario Objective Design Standards R+ will prepare for and attend a virtual working session with City staff to review and solicit comments on the Admin Draft of the Objective Design Standards and the Site Tests. The discussion will help R+A to refine the standards and prepare the Public Review draft of the Objective Design Standards (Task 4.9).
Task 4.6 - General Regulations and Design Review
R+A will identify, discuss, and recommend updates to other sections of the Zoning Ordinance as necessary to ensure consistency with the objective design standards, such as revisions to General Site Regulations and Site and Architectural Design Review. R+A will identify potential conflicts with any new State or Federal legislation and/or recent court rulings that would require changes to the city's documents.
Task 4.7 - Public Review Draft
R+A will review the consolidated feedback from City staff on the Administrative Draft Design Standards and make all necessary updates to prepare the Public Review Draft Objective Design Standards. This Draft will be a stand-alone graphically illustrated document.
Task 4.8 - PC/CC Study Sessions (2)
R+A will prepare for, present, and solicit comments on the Public Review Draft Standards at Planning Commission and City Council Study Sessions (1 each). Feedback received will be incorporated in the Final standards. Virtual attendance is assumed.
Task 4 Deliverables
• Objective Design Standards Framework Plan
• Objective Design Standards Administrative Draft
• Site Tests (4)
• Proposed Zoning Code Revisions Recommendations Memo
• (2) Staff Working Sessions
• (2)PC + CC Study Sessions (1 each)
Task 5: Adoption • Final Documents
Task 5.1- PC/CC Hearings
R+A will present final documents and prepare all required visual aids, printed material, and make formal public presentations at up to (1) Planning Commission hearing and (1) City Council hearing to support adoption of the Objective Design Standards. Virtual attendance is assumed at the PC hearing and in person attendance at the CC hearing.
Task 5.2- Final Objective Design Standards
R+A will review the consolidated feedback from the City following the PC/CC Hearings and make all necessary updates to the Objective Design Standards and prepare the final document. R+A will provide the City with a Word document of all standards and guidelines and jpg versions of all diagrams and/or photographs used in the documents. A certain number of hours are budgeted for this task. If the level of effort exceeds the budgeted hours, a contract amendment may be required.
Task 6 Deliverables
• Final Documents (Word version, and associated graphics) mini • associates
6 Eddbit A. Scope of Work for City of Santa Maria Objective Design Standards Scope of Work Assumptions
• The scope indicates which meetings will be held virtually, except as noted. • The scope of work assumes any notification to property owners will be the City of Santa Maria's responsibility.
• The City of Santa Maria will provide R+A with an editable version (Word documents) of any requested documents.
• The City will provide R+A with updated ArcGIS Shapefiles with accurate parcel -based zoning and General Plan data which will serve as the basis for the project. • All tasks are budgeted with an allowance for number of hours which assume level of effort that is consistent with industry best practices and standards.
• The City will provide comments on all draft documents electronically in Word. This will include one set of non -conflicting comments that provide clear direction for the consultant team. ralml • associates 7
City of Saga Naia
Exhibit B: Budget
raimi+
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Task
I
Task Description
Racial
manger
Amiga Amigatom/
SW
Deer&
narmsdae
Total
Hots
Total labor
Cab
°ilia Owed
Cab
(See Notes)
Total Fee
Pima(
DaPw
Peron
Snot
Wide
viliareff
mew
IiSMrrrah
$275
$220
$210
$185
$170
1 Tut 1: PLaju! YoLspwafd
1.1 Prajed I0dt Off Mee6rg
2 2
2 6
$1,360
$41
$1,401
1.2 City Tar
10 16
12 38
$8,490
$2,255
$10,745
1.3 BFMaMt* Ca e:woe Cali
6 18
18 42
$8,940
$268
$9,208
1.4 Project Dominion
4 12
8 24
$5,220
$157
$5,377
Subtotal Task'
n
41 0
II
I
110
$24,111
$2.72$
$21,781
2 Taek 2 eadorand Mnlyals • Sao Stay Mao
2.1 Data Gelesg and Doormat Review
2 6
12 20
$4,090
$123
$4,213
2.2 Came Plapd Revive
4 8
8 20
$4,340
$130
$4,470
2.3 Issue Mwlficsom Sammy Memo
2 18
6 20
16 60
$11,750
$353
$12,103
2.4 Staff Working Session /1
2 2
4 8
$1,730
$52
$1,782
2.5 PC/CC Study Session (2)
6 16
22 $5,170
$155
$5,325
Subtotal Trek 2
16 4$
4 44
II
130
$27,0$0
$812
$27,812
3 Tait k Rile Otra&
3.1 Propel Fed Sheet
4 4
8 16
$2,980
$89
$3,069
3.2 Foes Gulps (1 set)
4 6
6 16
$3,530
$106
$3,636
3.3 Pubic OubadJ ktS Survey
4 20
30 20
74 $14,450
$434
$14,884
3.4 P c Workshop (Irpason+Virtual)
16 24
30 26
96 $19,650
$3,590
$23,240
Subtotal Ink 3
24 14
I
70 54
202
$40,110
$4,211
$44,125
4 Tae l: Di l Nag $lnii
4.1 Oble'd al, Stsodads Fromewort PM
6 20
8 20
16 70
$14,150
$425
$14,575
4.2 Staff Wodorg Session 12
2 2
2 2
8 $1,780
$53
$1,833
4.3 Mischa Design Standouts Administrative Draft
12 64
12 40
16 144
$30,020
$901
$30,921
4.4 Site Tests (+1 set of Revisions)
4 16
8 60
88 $17,400
$522
$17,922
4.5 Staff Working Session 43
2 2
2 2
8 $1,780
$53
$1,833
4.6 General Regutan and Design Review
2 8
16 16
42 $8,630
$259
$8,889
4.7 Pubic Review Draft
2 16
24 20
62 $11,910
$357
$12,267
4.8 PC/CC Shdy Sessions (2)
6 14
20 $4,730
$142
$4,872
Subtotal Task 4
3e
142
4e
1$4
52 442
810,410
$2,712
813,112
5 Tat k Mb7eae and FINN Doenwds
5.1 PCfCC Heabgs (1 PC/ 1 CC)(CC n Pena)
16 12
28 $7,040
$711
$7,751
5.2 Feel Objective Daipt Standards (dowaoa)
2 8
12 22
$4,530
$136
$4,666
Subtotal Tnk 5
11 21
0 12
0 50
$11,510
$147
$12,417
BnJgel rot.) I
U04. 960
Notes:
1 Dined costs in reimbursable expenses ses far Oa uprises (3% of R+A) $5,810 2 Travel aid Pdnikg Costs (allowance) $5,500
EXHIBIT "C"
INSURANCE REQUIREMENTS
Consultant shall procure and maintain for the duration of the contact insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, his/her agents, representatives, or employees. If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the contractor.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.
2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, covering hired (Code 8) and non -owned autos (Code 9).
3. Workers' Compensation insurance as required by the State of Califomia and Employer's Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the Consultant's profession.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.
3. Workers' Compensation: Statutory limits.
4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.
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5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.
C. Self -insured Retentions
Self -insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.
D. Other Insurance Provisions
The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts or equipment fumished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).
2. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 0413 as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All notices provided pursuant to this MOU shall be given to the City representative listed for notice in this MOU and shall specify the title of this MOU. Notice may be given by ovemight mail, facsimile with confirmation of receipt, or certified mail with retum-receipt requested.
4. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
5. If any of the required policies provide claims -made coverage:
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a. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.
b. Insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the contract of work. c. If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five years after completion of work.
E. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.
F. Verification of Coverage
Consultant shall fumish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.
G. Special Risks or Circumstances
Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
MARIA, CALIFORNIA, AUTHORIZING THE EXECUTION OF A
PROFESSIONAL SERVICES AGREEMENT WITH RAIMI AND
ASSOCIATES FOR THE PREPARATION OF OBJECTIVE
DESIGN STANDARDS
WHEREAS, the City distributed a Request for Proposals for the preparation of Objective Design Standards for housing projects; and
WHEREAS, after reviewing the proposal that were received, the City selected Raimi and Associates to assist in the preparation of Objective Design Standards based on their technical expertise and approach to the project; and WHEREAS, it has been determined Raimi and Associates has the experience, skills, resources, and the necessary professional licenses and certifications to qualify as the consultant to perform the needed services, and is willing to provide those services on mutually agreeable terms; and
WHEREAS, the Local Early Agency Planning (LEAP) grant awarded to the City will provide the necessary funds in the amount of $204,980.00 that Raimi and Associates has identified as necessary for this project. The Director of Community Development is authorized to designate these funds for this project.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, Califomia, as follows:
1. The above recitals are true and correct and incorporated herein.
2. That the City Council authorizes the execution of a Professional Services Agreement with Raimi and Associates for the preparation of Objective Design Standards; and
3. The City Manager, or designee, is hereby authorized to enter into minor modifications to the Agreement, consistent with the terms of this approval, to carry out the project.
4. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance with the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney conceming any changes deemed necessary.
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PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 7th day of March 2023.
Mayor
ATTEST:
Chief Deputy City Clerk
APPR • • S T FORM:
CITY ATTORNEY
CONTENTS:
BY:
BY:
D RTMENT
CITY MANAGER
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