CITY COUNCIL AGENDA
CITY OF SANTA MARIA, CALIFORNIA
Tuesday, March 21, 2023, 5:30 p.m.
ADDENDUM - ITEM 7.a. RE-SCHEDULED TO APRIL 4TH
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American Disability Act Accommodations:
Any member of the public who needs accommodations should email the City Clerk’s Office at [email protected] or call 805-925-0951 x2306. The City Clerk’s Office will use its best efforts to provide reasonable accommodations by request at least 48 hours ahead of the meeting.
Pages
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, Councilmember Soto, and Mayor Patino
4. PROCLAMATIONS/COMMENDATIONS
4.a PROCLAMATION - "AUTISM AWARENESS DAY" 8
Present a Proclamation recognizing April 2, 2023, as "Autism Awareness Day" in the City of Santa Maria, and encouraging all residents and businesses to recognize the talents, abilities, and contributions of individuals diagnosed with Autism Spectrum Disorder.
4.b PROCLAMATION - "ARBOR WEEK" 9
Present a Proclamation in recognition of March 7-14, 2023, as "Arbor Week" in the City of Santa Maria, and invite all residents and businesses to celebrate and take part in the festivities by planting trees and acknowledging the important role trees have in the City.
4.c BUSINESSES OF THE MONTH 12
The City Council will present a certificate of recognition to the Featured Businesses for March 2023 - The Wisdom Center and Engel & Gray, Inc.
5. PUBLIC COMMENT PERIOD
The City Council values your input. Written comments will be accepted until 2:00 p.m. the day of the meeting via email to [email protected]. To address the City Council via the online Zoom application, please click here to register to speak. To join the open meeting by phone, dial 1-669-900-9128, and use Webinar ID: 840 1502 4906. Individual speakers are limited to three minutes or as directed by the Mayor.
6. CONSENT CALENDAR
The following routine items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. The Consent Calendar is approved by roll call vote with one motion. These items are discussed only on request of Councilmembers. Members of the public may speak on Consent Calendar items during the Public Comment Period.
SHOULD A COUNCILMEMBER WISH TO DISCUSS OR DISAPPROVE ANY ITEM, it must be dropped from the blanket motion of approval and considered as a separate item.
RECOMMENDATION:
To adopt the Consent Calendar as submitted.
CITY MANAGER/CLERK DEPARTMENT
6.a Ordinances and Resolutions
RECOMMENDATION:
Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.
6.b Approval of Minutes 13
RECOMMENDATION:
Approve the Minutes of the regular City Council meeting of March 7, 2023.
FINANCE DEPARTMENT
6.c Payment of Warrants.
RECOMMENDATION:
Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.
6.d Payment of Payroll.
RECOMMENDATION:
Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.
FIRE DEPARTMENT
6.e Donation of Fire Apparatus 19
RECOMMENDATION:
Adopt a Resolution declaring a 1999 International Navistar Type III Engine, Asset Number F231-99 (License 1004886), as surplus property and approving its donation to La Misión Rotary Club.
LIBRARY
6.f Amendment to Countywide Library Agreement 21
Environmental Notice: This is not a project that is subject to environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(b)(5), finding that the action involves government organizational or administrative activities that do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.
RECOMMENDATION:
Adopt a Resolution approving an Amendment to the Agreement with the County of Santa Barbara and the Cities of Lompoc, Goleta, Santa Barbara, and Carpinteria to provide for the operation of a Countywide Free Library System for Fiscal Year 2022-23.
7. PUBLIC HEARING
ORDER OF PROCEEDINGS FOR PUBLIC HEARING ITEMS:
Council Agenda Report to be given.
Applicant/Appellant comments.
Questions from the City Council.
Written communications/Public input.
Public hearing to be closed.
City Council discussion and action.
USER FEE UPDATE - RE-SCHEDULED TO APRIL 4TH (No Comments will be accepted on March 21st).
7.a User Fee Update - RE-SCHEDULED TO APRIL 4TH 34
The City Council will consider the annual User Fee Update and the proposed User Fee Schedule. (City Manager/Director of Finance)
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
RECOMMENDATION:
Adopt a Resolution approving the addition and update of User Fees identified in the Annual User Fee Update and Proposed User Fee Schedule.
8. REGULAR BUSINESS
ORDER OF PROCEEDINGS FOR REGULAR BUSINESS ITEMS:
Council Agenda Report to be given.
Questions from the City Council.
Written communications/Public input.
City Council discussion and action.
8.a Measure U Citizens' Oversight Committee Annual Report 148 The City Council will receive a presentation on the Measure U Annual Report for the period ending June 30, 2022; and receive and file the Measure U Citizens' Oversight Committee 2021-2022 Annual Report. (Assistant City Manager/Measure U Committee Vice-Chair) RECOMMENDATION:
The annual report was received and will be filed.
8.b General Plan Annual Report 163
The City Council will consider the 2022 General Plan Annual Report. (Director of Community Development)
RECOMMENDATION:
Receive the 2022 General Plan Annual Report and direct the filing of the report with the California Governor's Office of Planning and Research (OPR) and the State Housing and Community Development Department (HCD).
8.c Council Salaries 191
The City Council will discuss Councilmember compensation and provide direction to staff. (City Manager/City Attorney)
RECOMMENDATION:
Discuss Councilmember compensation and provide direction to staff.
9. REPORT BY CITY MANAGER
10. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS)
11. ADJOURNMENT
PLEASE NOTE:
The next regular meeting of the City Council will be held on April 4, 2023, at 5:30 p.m. The deadline for submitting items for the April 4th meeting is March 22nd.
City Council Meetings are televised live on Comcast cable television channel 23 and are rebroadcast at 9:00 a.m. on the next Thursday and on the following Tuesday at 5:30 p.m. Council Meeting videos are also available for viewing on the City’s website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.
If you challenge a determination made on a matter on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on this agenda, or in written correspondence to the city council at, or prior to, the public hearing.
CITY COUNCIL MEETING INFORMATION AND PROCESS:
This agenda is prepared and posted pursuant to Government Code Section 54954.2. By listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item. In addition to any action identified in the summary description of each item, the action that may be taken by the City Council shall include: a referral to staff with specific requests for information; continuance; specific direction to staff concerning the policy or mission of the item; discontinuance of consideration; authorization to enter into negotiations and execute agreements pertaining to the item; adoption or approval; and disapproval. Items not on the agenda may not be discussed or acted upon except under emergency circumstances. (Government Code Section 54954.2).
Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk and available for public inspection during City Hall business hours the Friday before the meeting. Any written correspondence or documents provided to a majority of the City Council after distribution of the Agenda will also be available for public inspection in the Office of the City Clerk. If requested, the agenda and supporting documents shall be made available in alternative formats to persons with a disability. The City Clerk’s Office will answer any questions regarding the agenda.
Materials related to an item on this agenda submitted after distribution of the agenda packet will also be available with the agenda material for public inspection during normal business hours in the City Clerk’s Office, 110 E. Cook Street, Santa Maria. Subject to the ability to post the documents prior to the meeting, such documents will also be available on the City’s meetings website portal for the current City Council meeting at
https://cityofsantamaria.org/meetings.
The City of Santa Maria welcomes orderly participation at its meetings from all members of the public. Orderly participation means speaking only on items of City business or on subjects within the City’s control. Though the City Council wants to hear your concerns and values your input, it is inappropriate to defame, yell, use profane language, interrupt, or disrupt the meeting. All cellular
telephones are to be turned off or set to vibrate, and signs are not to be displayed in a manner that violates the rights of others or prevents others from watching or fully participating in the Council meeting. Pursuant to Government Code Section 36813, the Mayor is authorized to prohibit such conduct, up to and including ordering anyone that disrupts the meeting to be removed from the City Council Chambers.
To receive reasonable accommodation under the Americans with Disabilities Act during the meeting, please notify the City Clerk’s office of your needs during business hours at least 48 hours in advance of the meeting (typically before 3 p.m. on the Thursday before the meeting). The Office of the City Clerk is located at 110 East Cook Street in Santa Maria; telephone (805) 925-0951, extension 2307. The City will give primary consideration to your request in providing assistance. Examples of assistance may include exhibits in large-sized format, use of assisted listening equipment, use of the California Relay Service, texting by cellular phone, or the services of a live interpreter.
Assisted listening equipment can also be used for interpretation by Spanish-only speaking persons. To allow the City to coordinate and request a Spanish interpreter from the volunteer corps, contact the Office of the City Clerk by 1:00 p.m. on Monday before the meeting. Equipo también puede ser utilizado para la asistencia de interpretación para esas personas que solamente hablan español.
Para permitirle a la Ciudad que coordine y solicite un interprete de un grupo de voluntarios, llame al (805) 925-0951 extensión 2307 a la 1:00 de la tarde el lunes antes de la junta.
1 CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA
March 7, 2023, 4:30 p.m.
City Hall Council Chambers
110 East Cook Street
Santa Maria
Roll Call: Mayor Alice Patino, Councilmember Maribel Aguilera-Hernandez, Councilmember Mike Cordero, Councilmember Carlos Escobedo, Councilmember Gloria Soto
Staff Present: City Manager Jason Stilwell, City Attorney Thomas Watson, Director of Public Works Brett Fulgoni, Assistant City Manager Andrew Hackleman, Director of Finance Mary Harvey, Library Director Dawn Jackson, Chief Human Resources Officer Linda Le, Chief Information Officer Jeffrey Marecic, Director of Community Development Chuen Ng, Director of Recreation & Parks Alex Posada, Chief of Police Marc Schneider, Director of Utilities Shad Springer, Chief Deputy City Clerk Rhonda White, Deputy City Clerk Beth Cleary
_____________________________________________________________________
1. CALL TO ORDER
Mayor Patino called the meeting to order at 4:33 p.m.
2. PUBLIC COMMENT PERIOD
There were no requests to speak.
3. CLOSED SESSION
The City Council recessed to a Closed Session for the following:
CONFERENCE WITH LABOR NEGOTIATORS pursuant to Section 54957.6 of the Government Code.
Agency representative: City Manager Jason Stilwell. Employee Organizations: All bargaining units, unrepresented employees, managers, and executives.
4. RECONVENE TO REGULAR MEETING
5. INVOCATION
Scott Campbell of South Valley Church gave the Invocation.
6. PLEDGE OF ALLEGIANCE
Councilmember Cordero led the Pledge of Allegiance.
7. CALL TO ORDER
Mayor Patino reconvened the meeting and called the meeting to order at 5:30 p.m.
2 8. CLOSED SESSION REPORT - CITY ATTORNEY
City Attorney Watson reported that in the conference with labor negotiators, instructions were provided to the negotiator.
9. PROCLAMATIONS
There were no Proclamations.
10. PUBLIC COMMENT PERIOD
Jerry Kaufman spoke about a wreath ceremony taking place on December 16th at noon at the Santa Maria Cemetery. Live wreaths will be placed on veterans' headstones. He asked for volunteers to sing the National Anthem, play Taps, help place the wreaths, and give Blessings. Help would also be needed cleaning up the wreaths on Jan. 6th. The wreaths will cost $17 each.
Jeanette Contreras spoke about issues with the recent storms and flooding at Black Road and Mahoney Road. She mentioned that her car had been damaged driving on the road and asked that the City repair the road.
Gary Hall spoke positively about recent stakeholder meetings with City staff regarding rent protections for mobile home residents. He announced that there would also be a meeting this month with park owners.
City Manager Stilwell mentioned that the upcoming City budget includes funding to repair Mahoney Road. Black Road was a more complicated issue as it involves another party and its subdivision.
11. CONSENT CALENDAR
Councilmember Soto requested that Item 11g - Acquistapace (Blosser Ranch) Final Map and Subdivision Agreement (incorrectly stated as Item 11f - Raimi and Associates Professional Services Agreement) be pulled from the Consent Calendar for a separate vote.
Consent Calendar Items 11a - 11h (except 11g) were approved as presented, including the adoption of Resolution Nos. 2023-45, 2023-46, 2023-47, and 2023-49.
Item 11g was approved as presented, including the adoption of Resolution No. 2023-48.
The recorded vote appears with each item below.
CITY MANAGER/CLERK DEPARTMENT
11.a Ordinances and Resolutions
Moved by: Councilmember Cordero
Seconded by: Councilmember Aguilera-Hernandez
Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.
Motion carried unanimously
3 11.b Approval of Minutes
Moved by: Councilmember Cordero
Seconded by: Councilmember Aguilera-Hernandez
Approve the Minutes of the regular City Council meeting of February 21, 2023.
Motion carried unanimously
11.c Police Records Technician Job Classification Series Salary Update Action: Adopted as Resolution No. 2023-45.
Moved by: Councilmember Cordero
Seconded by: Councilmember Aguilera-Hernandez
Adopt a Resolution approving salary increases for the Police Records Technician job classification series and adopting a comprehensive Schematic Pay Schedule for all full-time and part-time employees in accordance with CalPERS guidelines.
Motion carried unanimously
FINANCE DEPARTMENT
11.d Payment of Payroll.
Moved by: Councilmember Cordero
Seconded by: Councilmember Aguilera-Hernandez
Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.
Motion carried unanimously.
COMMUNITY DEVELOPMENT DEPARTMENT
11.e CDBG Minor Amendments to Annual Action Plan FY 2019-2022 Action: Adopted as Resolution No. 2023-46
Moved by: Councilmember Cordero
Seconded by: Councilmember Aguilera-Hernandez
Adopt a Resolution approving minor amendments to the Annual Action Plans for Fiscal Years 2019- 2020 and 2021-2022 under the Community Development Block Grant program.
Motion carried unanimously
4 11.f Raimi and Associates Professional Services Agreement for Design Standards (Housing) Action: Adopted as Resolution No. 2023-47
Moved by: Councilmember Cordero
Seconded by: Councilmember Aguilera-Hernandez
Adopt a Resolution approving a Professional Services Agreement with Raimi and Associates for the preparation of Objective Design Standards for housing projects in the City of Santa Maria.
Motion carried unanimously
PUBLIC WORKS DEPARTMENT
11.g Acquistapace (Blosser Ranch) Final Map and Subdivision Agreement Action: Adopted as Resolution No. 2023-48
Moved by: Councilmember Cordero
Seconded by: Councilmember Aguilera-Hernandez
Adopt a Resolution approving the Final Map and Subdivision Improvement Agreement for the Acquistapace (Blosser Ranch) Final Map, Tract 6022.
For (3): Mayor Patino, Councilmember Aguilera-Hernandez, and Councilmember Cordero Noes (2): Councilmember Escobedo, and Councilmember Soto Motion carried by a recorded vote (3 to 2)
RECREATION AND PARKS
11.h PLAY, Inc., and the City's Public Art Master Plan
Action: Adopted as Resolution No. 2023-49
Moved by: Councilmember Cordero
Seconded by: Councilmember Aguilera-Hernandez
Adopt a Resolution designating People for Leisure and Youth, Inc., as the non -profit agency to solicit, receive, and manage donations for the City's Public Art Master Plan, and designating the Recreation and Parks Commission as the oversight committee for the Public Art Master Plan.
Motion carried unanimously
5 12. PUBLIC HEARING
12.a 201 TOWN CENTER WEST - DOWNTOWN PERMIT FOR HERITAGE WALK LOFTS The City Council considered a recommendation of the Planning Commission to review a Downtown Permit (DT2022-0018) for The Vernon Group to convert an existing 84,000-square-foot structure to a two-story 104-unit residential use on a 1.3-acre site in the Town Center District of the Downtown Specific Plan. Community Development Director Ng gave a presentation as detailed in the Council Agenda Report.
Public input
The Applicant (Vernon Group) gave a brief follow-up presentation and entertained questions from the City Council.
Mayor Patino opened the public hearing at 6:26 p.m.
Cliff Solomon spoke about his concern for parking issues with the nearby church, particularly for seniors.
Mayor Patino closed the public hearing at 6:29 p.m.
Action: Adopted as Resolution No. 2023-50
Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
Adopt a Resolution approving a Downtown Permit (DT2022-0018) for Heritage Walk Lofts at 201 Town Center West.
Motion carried unanimously
13. REGULAR BUSINESS
13.a FIREFIGHTER MEMORIAL UPDATE
The City Council received an update on stakeholder discussions and proposed improvements to the Firefighters’ Memorial on the southeast corner of Main and Broadway.
Assistant City Manager Hackleman and Community Development Director Ng gave a presentation as detailed in the Council Agenda Report.
Public input
Fire Captain Matt Chircop and the family of the late Firefighter Alvin Newton spoke in favor of the item.
Report received and filed.
6 14. REPORT BY CITY MANAGER
City Manager Stilwell reported the next City Council meeting would be March 21st and items on the agenda would include a User Fee Update; the Measure U Committee Report; the General Plan Annual Report; and the Businesses of the Month.
15. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS) Councilmember Cordero reported he attended a CCWA meeting and a Black History Month event.
Councilmember Escobedo reported he participated in Read Across America.
Councilmember Soto reported she attended a couple of mobile home park meetings.
Councilmember Aguilera-Hernandez reported she attended the Read Across America Day and a City Investment Committee meeting. She also requested current statistics from the ongoing Community Needs Assessment to determine specific programming approaches toward the prevention of violence.
She asked that a youth and children's safety and recreational program in each district be added to a future agenda for review. She also requested adding Council Salaries to a future agenda.
Mayor Patino reported she attended a Marian Foundation Board of Directors meeting; a Business Expo; a City Leadership of SB County meeting; the Alan Hancock Fine Arts Complex Grand Opening; a LAFCO Orientation and meeting; the APCD Board meeting; and Read Across America Day.
16. ADJOURNMENT
There being no further business before the City Council, Mayor Patino declared the City Council meeting adjourned at 7:06 p.m.
_________________________
Rhonda M. White, Chief Deputy City Clerk
_________________________
Alice M. Patino, Mayor
FIFTH CYCLE REGIONAL HOUSING NEEDS ALLOCATION (RHNA)
PROGRESS