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Community Development - Community Programs
CDBG FY 2023-2024
Deadline: 12/7/2022
Boys & Girls Clubs of Mid Central Coast
Opportunity to Thrive
Jump to: Pre-Application Application Questions Program Budget Tables Required Documents
USD$ 20,000.00 Requested
Submitted: 12/7/2022 1:02:06 PM (Pacific)
Project Contact
Emily Reneau
[email protected]
Tel: 8056020435
Additional Contacts
[email protected]
Boys & Girls Clubs of Mid Central
Coast
901 N Railroad Ave
Santa Maria, CA 93458
United States
CEO
Michael Boyer
[email protected]
Telephone901 N Railroad, Santa
Maria, CA 93458
Fax
Web www.centralcoastkids.org
Pre-Application top
1. What type of proposal is this?
Public service programs must answer this question and submit. Capital projects must continue.
2. What priority does this Capital project fall under?
-answer not presented because of the answer to #1-
3. Proposed Project Goal:
-answer not presented because of the answer to #1-
4. Project Description (Program Narrative):
-answer not presented because of the answer to #1-
5. Statement of Need: Provide a summary of the established need for the proposed project and the problems that will be solved as a result of the project.
-answer not presented because of the answer to #1-
Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1.
Capital
Public Service
6. Proposed date of construction or project start:
-answer not presented because of the answer to #1-
7. Schedule:
-answer not presented because of the answer to #1-
8. Phasing:
-answer not presented because of the answer to #1-
9. Do Federal Labor Standards and Davis-Bacon prevailing wages apply? -answer not presented because of the answer to #1-
10. As a Public Service Applicant, indicate that you are aware that your Application deadline is not until Wednesday, December 7, 2022.
Yes
No
Documents Requested * Required?Attached Documents *
Budget for Proposed Capital Development Project
(Required for Capital project proposals)
download template
Agency Evaluation Worksheet (Required for Capital
project proposals)
download template
Application Questions top
Project Information
1. Please state the type of CDBG program / project you are applying for:
THIS IS A BRANCHING QUESTION. Different questions will apply based on your answer to this question. Please disregard any incorrect number sequencing.
2. Name of proposed program / project:
Opportunity to Thrive
3. Location of proposed program / project:
(Street address, if applicable of proposed program / project):
Santa Maria
Problem / Need Statement
4. Proposed Program / Project Description: Describe in detail the services that will be provided to Santa Maria residents with the requested CDBG funding and explain the established need for this program/project. What problems will this program/project solve or alleviate?
Include quantitative data to support your position.
The Boys & Girls Clubs of Mid Central Coast (BGCMCC) provide area youth with a safe place for out of school time programming as well as mentors to interact with. This is vital, now more than ever, with schools cutting programs and services and children finding themselves more and more left alone without meaningful and productive leadership or supervision.
Research from Boys & Girls Clubs of America has shown, time and time again, out of school time programs play a direct and critical role in fostering the growth and development of young children playing a role in good mental health. Out of school time programs are linked to improved academic success, with exposure programs offered by BGCMCC such as STEAM programs helps with homework. Out of school time programs provide a safe and structured environment for young minds and have Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1.
Public Services
Capital Project
demonstrated a proven reduction in risky behaviors by youth and teens who participate in them.
We operate thirteen (13) clubs in Santa Maria. Another important aspect of our programming is mentorship. Guidance from a mentor creates a lasting positive impact on our participants. It is also a way for youth and teens to meet other young people outside of their normal circles. This teaches them how to interact with kids from different age groups with different skill sets who all share similar interests. For children struggling with classroom relationships, the opportunity to find a place where they feel accepted is essential. Our Youth Development Specialists who work with youth at our sites are trained not just in BGCA programming but also to act as first reporters. They are trained to recognize signs of abuse or self-harm and more. We are still uncertain what the future may hold in terms of the long-term impact on our youth and we believe we must begin now to tackle those challenges. We cannot abandon the children of our community when they need us the most.
The 2000+ young people we serve annually at our 16 club sites— 13 of which are in Santa Maria, are among the most at-risk of not completing high school, juvenile delinquency, not attending college, and more. A majority, nearly 100%, of our population served lives below the poverty line. We serve youth from all races and ethnicity with over 75% of our Club Members identifying as Hispanic/Latino. Over 50% of our members live in single-parent households. While we do not track homelessness, per se, since so many of our members come from poverty-reporting households we know that correlates with a likelihood of housing insecurity. Children and teens who have access to our out-of-school programs and our caring professional staff report better mental and emotional health, demonstrate improved outcomes at school and other extra- curricular activities, and develop leadership skills and practices, they would not otherwise have access to.
5. Based on the City of Santa Maria's Community Development Block Grant priorities for Fiscal Year 2023-24, which PRIMARY priority do you feel your program / project falls under? The priorities are not listed in order of importance. They are numbered for referencing purposes only. Priorities #1 and #2 will only be considered for CDBG public services funding.
6. Explain why you believe your program / project best fits the PRIMARY priority selected.
Refer to NOFA packet for the detailed description of each priority and choose only one subcategory under one of the four priorities.
Statistics confirm the risk of low achievement for students from high-poverty families that make up the majority of the families served by the Club. At the moment, plans to help students catch up are largely evolving, thin, or nonexistent. The consequences [after the pandemic] are most dire for low-income and minority children, who are more likely to be learning remotely and less likely to have appropriate technology and home environments for independent study compared with their wealthier peers. Children with disabilities and those learning English have particularly struggled in the absence of in-class instruction. Many of those students were already lagging academically before the pandemic. Now, they're even further behind - with time running out to meet
key academic benchmarks.
The benefits of youth attending our Clubs is exponential and last a lifetime. All of our youth who attend the Club are exceeding distance learning expectations, they attend e-learning regularly and are positive contributors to their classes. This will be crucial for their success as schools return back on campus. 92% of youth are expected to graduate High School and 59% are expected to attend post-secondary education. These percentages are well beyond the national average.
Target Population
7. At least 70 percent of the CDBG funding used must serve low- to moderate-income persons. How does your program / project benefit low- to moderate-income Santa Maria residents? Provide the income guidelines and requirements used to qualify participants for the proposed program/project.
Note: CDBG income limits can found on the City's webpage under General Subrecipient Resources www.cityofsantamaria.org/city-government/departments/community-development/special-projects-division/community- development-block-grant-cdbg-program
Boys & Girls Clubs of Mid Central Coast supports all youth and teens – of every race, ethnicity, gender, gender expression, sexual orientation, ability, socio-economic status, and religion – in reaching their full potential. A majority, nearly 100%, of our population served, lives below the poverty line. We serve youth from all races and ethnicity with over 75% of our Club members identifying as Hispanic/Latino. Over 50% of our members live in single-parent households. While we do not track homelessness, per se, since so many of our members come from poverty-reporting households we know that correlates with a
likelihood of housing insecurity. 85% of members are Hispanic where Spanish is the predominant language spoken in the home. 70% of our members qualify for English Learner support in school, approximately 33% come from single-parent homes, and approximately 90% qualify for free or reduced meal programs during the school year based on state and federal
Prevent homelessness and address critical emergency, at-risk youth, elderly and underserved populations
Expand educational and development opportunities
Provide affordable housing
Revitalize existing neighborhoods
guidelines. To help those kids, we provide healthy daily snacks. Agriculture and hospitality are the dominant employer groups in a large part of the region and many of our members come from homes where one or more family members work in one of those industries.
8. Check box or boxes of population category to be served by the proposed program / project:
9. Out of all the boxes checked above, which population category will primarily be served by the proposed program / project?
At-Risk Youth ages 6-12 years old.
Unit of Service
10. What is the total number of unduplicated persons OR households to be served OVERALL by the proposed SANTA MARIA program / project?
Please enter only for persons OR households (not both).
11. A.) Define the unit of service, other than persons or households, to be provided by the proposed program. A unit of service is the service that is being provided to the client under CDBG. B.) Provide the estimated units of service each person OR household will receive.
Example: A.) The unit of service can be defined as a bed night, meal, counseling session, etc.; B.) 1 person OR household equals (X amount) units of service; 1 person equals approx. 30 shelter bed nights.
Service units are the amount of hours we provide mentoring and guiding our youth members. 1 unit equals 100 service hours for a total of 1800.
Outcomes
12. Describe your short- and long-term goals and performance targets.
A.) Describe the intended outcomes for the program participants / beneficiaries; B.) What measures, tools and / or indicators will be used to demonstrate the outcomes?
The intended outcomes for the program is first and foremost to be able to serve more youth in our area and to decrease our waiting lists. The goal for youth in our program is to have a higher perception of key positive youth development elements than the national average.
The National Youth Outcomes initiative is used to measure youth perception. These results show that Club Members at Boys & Girls Clubs of Mid Central Coast have a higher perception of key positive youth development elements than the national
Homeless
At Risk of Homelessness
Homeless Youth, 18-24 Years Old
Elderly
Victims of Crime
Persons with Mental Illness
Physically Disabled
Developmentally Disabled
Persons with AIDS/HIV
Unemployed
Language Barriers
Youth, 0-5 Year Olds
Youth, 6-12 Year Olds
Youth, 13-17 Year Olds
Families Living in Poverty
Families w/ Housing Burden
Substance Abuse Problems
At-Risk Youth
Other:
Persons
1829Households
1,829.001,829.00TOTAL
average. As an organization, we use this information to continually improve program areas in an effort to provide local youth with the highest-quality Club Experience possible (as defined below).In 2004-05, Boys & Girls Clubs of America (BGCA) partnered with the Search Institute to undertake a comprehensive study to identify core Club practices that foster positive youth development. The research yielded strategies and practices that were synthesized into the Five Key Elements for Positive Youth Development that are at the center of our Movement’s Formula for Impact theory of change. When implemented together and with consistency, the Club meets the developmental needs of youth by providing:
Collaboration
13. Will you collaborate with other partners in implementing the proposed program / project? If so, identify the collaborative partners and describe how the proposed program / project will be designed and implemented.
How will funding be distributed to each collaborative partner and what percentage of the requested CDBG funding will be provided to each partner?
Since our founding year in 1966, the success of our clubs has been dependent on educators, parents, youth advocates, city and county officials and other stakeholders that can help advocate for the needs of their communities. We make sure we are addressing what is actually needed based on community leader feedback. During the pandemic when resources were scarce, we increased our engagement with our community partners including local hospitals, food banks, and other youth service organizations. The Clubs acted as a resource of information to our parents and the community at large.
We work alongside school administration in the Santa Maria school districts and fill in the gaps for afterschool programming where schools can not. Recently, working with the Bonita School District we implemented a much needed TK and Kindergarten program. We also partner with local food banks so that our Club Members and their families receive all food- based services available in addition to collaborating with healthy nutrition programming. Additionally, most children in the foster care program or who are under any court managed oversight utilize BGCMCC programming and services. Finally, service organizations, civic groups, local businesses, and other youth development specialists partner with us to help present programs, share specialty information with our Club Members, and help our members develop leadership skills and community service opportunities.
14. How do you cooperate or network with other existing related programs, organizations or community resources?
In May of 2019, the Boys & Girls Clubs North San Luis Obispo County and the Boys & Girls Clubs of Santa Maria Valley merged to be one organization. Today the Boys & Girls Club Mid Central Coast operates 22 clubs, 13 of which are in Santa Maria. With this merger and expansion, we still have children on a waiting list who need to be served. It is our goal to never have a waiting list so we are continually striving to expand our programs and services.
15. Does the proposed program require parental participation or family involvement? If so, please describe in detail.
The Opportunity to Thrive for all youth is not dependent on parental participation or family involvement. It is recommended that there be an involvement. The purpose of our program is to provide a safe and nurturing out of school environment for area youth so that parents and caregivers can continue to work. Homework and tutoring help is given for an hour each day so that when children return home, there is less of a burden on parents and caregivers thus increasing quality family time. That being said, our clubs pride themselves with our communication with the parents, caregivers and school districts to insure youth members stay developmentally on track.
16. Do you utilize volunteers for direct services?
17. If answered "yes" to previous question, explain and indicate the total number of hours of volunteer labor used per year and for what purpose.
If you do not utilize volunteers for direct services because the circumstances do not allow for them or the situation is not appropriate, you may wish to make a comment to clarify your reasoning or answer "N/A".
Volunteers are utilized in many of our programs including power hour (homework study hall), mentoring programs, money smart and sports activities to name a few. Volunteers are screened and supervised using the same guidelines for safety as our school districts. The total number of hours varies from year to year depending on the amount of volunteer support we are able to receive. Volunteers include individual community members, parents and corporate sponsors.
Description of Agency Services
18. Describe in detail the services your agency provides and how they are unique from the services provided by
Yes
No
other agencies.
Component I, Homework Help: It is proven that stress in the home is reduced, and student achievement rises significantly when homework is completed regularly. To foster good habits, Power Hour includes daily homework assistance at the Club so the students do not have to do it when they get home with their families. Homework Helpers provide sustained
encouragement and teach Club Members how to use reference materials and conduct research, check assignments for completion, and accuracy, and most importantly, promote self-directed learning. Additionally, cooperative homework combines individuals working on the same homework concept as an opportunity to collaborate with each other.
Cooperative groups help members to interact socially, build self-esteem, and develop a positive attitude toward school.
Component II, Tutoring: The objectives of the Power Hour tutoring program are to help members perform better in selected subject areas and become self-directed learners. Tutoring is maintained at not more than a 1 to 3 ratio.
Component III, Educational Enhancement: Clubs provide educational enhancement materials designed to take advantage of the innate curiosity of young people and to help them become self-directed learners. These materials provide age-appropriate "challenges" in math, reading, research, social issues, current affairs, and geography. Incentives are provided to youth for completing the challenges. Programming provides the framework for a unique partnership between the Club, the school, and parents to support young people in school. School Partners: BGCMCC's trained Youth Development Professionals (YDP's) work with school professionals to develop Power Pages, individualize homework, monitor performance, identify problems affecting performance, and target students who can benefit most from our programming. For example, our new partnership with the Creston School District has shown us that Creston students need to have an extra focus on math proficiency and our YDP’s are utilizing the math curriculum the school currently uses to ensure that students meet math proficiency by the end of the year. The Family as Partners: Parents are often unaware of the positive impact they can have on their children's education even if they are not well-educated themselves and have limited proficiency in English. Parents will be encouraged to participate via the following:
* Guidance on how they can support the educational efforts of their children
* Opportunities to help out at the Club
* Participation in social events involving families
Families overall are strengthened when there is less stress in the home. Stress often derives from outside sources.
Oftentimes that source can be school. The Power Hour program offers an opportunity to eliminate stress, help young people succeed, and strengthen families and the community at large.
19. How long have you been in existence and provided services to the community? Since the first doors opened in 1966 Boys & Girls Clubs of Mid Central Coast has a strong reputation for providing safe, educational, and fun programs for local youth between the ages of 6-18. What started as one building— the flagship Railroad site in Santa Maria— has now expanded to two counties and 16 sites, with more than 2,700 registered youth members.
Through outreach, including sponsored arts and sports programs, Boys & Girls Clubs of Mid Central Coast benefits an additional 4,000 local children each year. We believe every kid has what it takes. The mission and core values of Boys & Girls Clubs fuel our commitment to promoting safe, positive, and inclusive environments for all. Boys & Girls Clubs of Mid Central Coast supports all youth and teens – of every race, ethnicity, gender, gender expression, sexual orientation, ability, socio- economic status, and religion – in reaching their full potential.
CDBG Experience
20. Has your agency received CDBG funding in the past from the City of Santa Maria?
21. If YES, explain when your agency received funding and how your agency did in managing these funds. This includes providing information obtained during your most recent monitoring review by the Special Projects Team.
If NO, explain how your agency is prepared to manage these additional CDBG funds and confirm that you are aware of the various reporting requirements imposed by this federal funding.
The Boys & Girls Clubs of Mid Central Coast received funding for an outdoor basketball court in 2021. This was for a capital project. The outdoor basketball court was completed on time and funds were managed properly. Our agency's self score was 48 out of 55.
Funding Sources
22. List the annual funding sources and amounts for the entire Agency or organization in the table below.
These figures should agree with the figures in the financial statements for your most recent prior fiscal year.
Yes
No
23. How do you offer a service that is both cost-efficient and effective? Fundraising is an on-going process for the BGCMCC to keep expanding our programs and to be able to serve more children in our communities. Funding comes through a combination of private donations from individuals, contracted fees with local school districts when applicable, sponsorships from local, regional and national businesses, and grant funding from foundations or governmental organizations. We fundraise continually throughout the year. Our resource development department has expanded to include fundraising professionals to sustain and increase our fundraising efforts.
Given the county-wide services we can provide--and are being asked to provide for school districts and municipalities who do not have the after-school or youth development services in place that we do--and our proven ability to meet the demands of serving youth during the Covid crisis, it is critical that we have funding partnerships from governmental organizations. Since this funding is in response to the Covid crisis, BGCMCC not only responded to the Covid crisis with increased services to a population that would not have had any other resources available to them, we did it in a time when our ability to raise funds was severely limited. We used reserves and funding from
donors that would have typically been earmarked for Club development to expand to all-day programming while not being able to produce our expected fundraisers and events to fund our operating budget.
Timeline
24. What is the proposed start date of construction / project? -answer not presented because of the answer to #1-
25. Phasing
-answer not presented because of the answer to #1-
518,876Federal Government
809,579State Government
County Government
257,362Local Government
167,007United Way
1,462,928Contributions
268,756Fundraising
94,403Program Service Fees
1,506,544Private Foundations
23,334Other
5,108,789.005,108,789.00TOTAL
Program Budget top
Revenue
Total Prior Year's
Budget for SM
Program
Total Annual Budget
for Proposed SM
Program
CDBG Portion of
Budget for Proposed
SM Program
Percent of
CDBG
Investment
CDBG Grant/City of Santa Maria
(same as amount requested)) USD$ 0.00 USD$ 20,000.00 USD$ 20,000.00 USD$ 1.00 CDBG Funding from another
subsidiary USD$ 0.00 USD$ 0.00 USD$ 0.00 USD$ 0.00
Grants from other Gov't Agencies USD$ 600,000.00 USD$ 750,000.00 USD$ 750,000.00 USD$ 1.00 United Way USD$ 0.00 USD$ 0.00 USD$ 0.00 USD$ 0.00
Contributions USD$ 700,000.00 USD$ 1,000,000.00 USD$ 1,000,000.00 USD$ 1.00 Special Events/Fundraising USD$ 90,000.00 USD$ 250,000.00 USD$ 250,000.00 USD$ 1.00 Legacies & Bequests (Unrestricted) USD$ 0.00 USD$ 0.00 USD$ 0.00 USD$ 0.00 Membership Dues USD$ 5,000.00 USD$ 5,000.00 USD$ 5,000.00 USD$ 1.00 Program Service Fees USD$ 0.00 USD$ 0.00 USD$ 0.00 USD$ 0.00 Other (Specify in Narrative) USD$ 0.00 USD$ 0.00 USD$ 0.00 USD$ 0.00 Total USD$
1,395,000.00
USD$ 2,025,000.00USD$ 2,025,000.00USD$ 1.00
Expenses
Total Prior Year's
Budget for SM
Program
Total Annual Budget
for SM Program
CDBG Portion of
Budget for SM
Program
Direct Assistance to Individuals USD$ 300,000.00 USD$ 500,000.00 USD$ 15,000.00 Salaries USD$ 1,000,000.00 USD$ 1,430,000.00 USD$ 5,000.00 Professional Fees USD$ 0.00 USD$ 0.00
Supplies/Publication/Printing USD$ 15,000.00 USD$ 15,000.00 Occupancy/Utilities USD$ 80,000.00 USD$ 80,000.00
Travel/Mileage USD$ 0.00
Other (Specify in Narrative)
Capital - Design & Engineering
Capital - Property Acquisition
Capital - Construction
Capital - Financing/Legal
Capital - Relocation
Capital - Demolition/Clearance
Capital - Site Improvements
Capital - Admin/Activity Delivery
Capital - Off site Improvements
Capital - Other (Specify in Narrative)
Total USD$
1,395,000.00
USD$ 2,025,000.00USD$ 20,000.00
Program Budget Narrative
Direct Assistance to individuals is the estimated cost of the service our Youth Development Professionals provide to our club members. This would include their training, mentoring, safety etc. Our program is service centered which is why the majority of funds needed falls into this category. High cost of personnel expense is due to the face that we are a people centered business. We cannot operate without hiring the best people. Also, following CDC requirements for safety has limited our staff to child ratio. Our program is primarily a direct service program. The CDBG funds will assist in the overall cost for the program. Although it is just a portion of our overall budget, a partnership with the City of Santa Maria is imperative to the success of our program. Having the City of Santa Maria as a partner showing support of our programs gives other organizations in Santa Maria the confidence to support us further and at a higher level.
Tables top
% of Annual budget
Households or
Individuals
(Indicate one)
CDBG
Portion of
Budget
Annual Budget for
Santa Maria
Program (must
match the budget
tab)
Percent of
CDBG
Investment
OVERALL Annual
Number of Persons /
Households served
by Santa Maria
Program
REQUIRED Minimum
number of CDBG
Persons/Households
served
Households $ 20,000 $ 2,025,000 1 % 1,829 18
Total $ 20,000 $ 2,025,000 1 % 1,829 18
Required Documents top
Documents Requested * Required?Attached Documents *
List of board of directors and local advisory board, if applicable. If N/A, please submit a written statement
in lieu of the required attachments.
Board of Directors
Copy of board authorization to apply for this grant.
Board Authorization
Agency's organizational chart
Org Chart
Certificates of insurance covering Worker's
Compensation and General Liability (it is not
Certificate of Insurance
Application ID: 424054
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insured at this time)
Current and prior year's financial statements
2021 Financial Statement
2020 Financial Statement
Most recent annual audit report (if your agency does
not perform an annual audit because it is not required
to, please submit a written statement in lieu of the
required attachments.)
Annual Audit
Most recent Form 990 and Schedule A Federal Tax
Return
990
Budget information for the current fiscal year and
next fiscal year (if budget for next fiscal year is not yet available, please submit a written statement in
lieu of the required attachments.)
2022 Budget
2023 Budget statement
Capital Projects ONLY: Three (3) bids required, with
at least one (1) bid coming from a local contractor.
Failure to submit may result in an incomplete
application.
Organizational structure: List the total number of
employees for your agency by job title/classification
and salary/wage range for each job/classification.
download template
Organizational Structure