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Community Development - Community Programs
CDBG FY 2023-2024
Deadline: 12/7/2022
City of Santa Maria Recreation and Parks
Tutoring Services at the Abel Maldonado Community Youth Center
Jump to: Pre-Application Application Questions Program Budget Tables Required Documents
USD$ 20,500.00 Requested
Submitted: 12/6/2022 4:36:51 PM (Pacific)
Project Contact
Dennis Smitherman
[email protected]
Tel: 8059250951
Additional Contacts
[email protected],[email protected]
City of Santa Maria
Recreation and Parks
615 S McClelland St
Santa Maria, CA 93454
United States
Director
Alex Posada
[email protected]
Telephone8059250951
Fax
Web
Pre-Application top
1. What type of proposal is this?
Public service programs must answer this question and submit. Capital projects must continue.
2. What priority does this Capital project fall under?
-answer not presented because of the answer to #1-
3. Proposed Project Goal:
-answer not presented because of the answer to #1-
4. Project Description (Program Narrative):
-answer not presented because of the answer to #1-
5. Statement of Need: Provide a summary of the established need for the proposed project and the problems that will be solved as a result of the project.
-answer not presented because of the answer to #1-
Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1.
Capital
Public Service
6. Proposed date of construction or project start:
-answer not presented because of the answer to #1-
7. Schedule:
-answer not presented because of the answer to #1-
8. Phasing:
-answer not presented because of the answer to #1-
9. Do Federal Labor Standards and Davis-Bacon prevailing wages apply? -answer not presented because of the answer to #1-
10. As a Public Service Applicant, indicate that you are aware that your Application deadline is not until Wednesday, December 7, 2022.
Yes
No
Documents Requested * Required?Attached Documents *
Budget for Proposed Capital Development Project
(Required for Capital project proposals)
download template
Agency Evaluation Worksheet (Required for Capital
project proposals)
download template
Application Questions top
Project Information
1. Please state the type of CDBG program / project you are applying for:
THIS IS A BRANCHING QUESTION. Different questions will apply based on your answer to this question. Please disregard any incorrect number sequencing.
2. Name of proposed program / project:
Tutoring Services at the Abel Maldonado Community Youth Center
3. Location of proposed program / project:
(Street address, if applicable of proposed program / project):
Abel Maldonado Community Youth Center, 600 South McClelland Street, Santa Maria, CA 93454
Problem / Need Statement
4. Proposed Program / Project Description: Describe in detail the services that will be provided to Santa Maria residents with the requested CDBG funding and explain the established need for this program/project. What problems will this program/project solve or alleviate?
Include quantitative data to support your position.
The City of Santa Maria Recreation and Parks Department is requesting $20,500 to hire a tutor for community teens in grades 7 through 12. The tutor(s) will be stationed at the Abel Maldonado Community Youth Center from 3:30 p.m. to 7:30 p.m. on weekdays and from noon to 5:00 p.m. on Saturdays. The requested CDBG monies will fund 1,000 hours of tutoring services for community teens during the school year. To exceed the California student-educator ratio standard, the goal will be to assist 100 community teens during the school year. Additionally, each teen receiving a minimum of 10 hours of tutoring will receive school supplies and tutoring aids purchased with CDBG monies.
Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1.
Public Services
Capital Project
The effects of the COVID-19 on educational systems were significantly impactful. The National Assessment of Educational Progress found that only 26% of 8th grade students were proficient in math compared to a pre-pandemic statistic of 34%.
Similarly, reading proficiency declined from 36% to 34% in the same demographic. In California, the assessment found that Hispanic students scored 19 points lower than their white counterparts. According to the National Center for Education and the California Department of Education, the student body of both high schools within city limits is about 95% Hispanic, and less than 30% the students rank proficient in math scores.
Although both Santa Maria High School and Pioneer Valley High School offer tutoring services to their students, the student enrollment at both schools totals over 6,100. Additionally, there is close to 2,900 public junior high school students that are offered tutoring at their campuses during a period of less than one hour per day. Offering a third tutoring site off-campus through the evening will expand accessibility, improve academic scores, and provide safe place for teens to develop their skills in contrast to engaging in misconduct.
5. Based on the City of Santa Maria's Community Development Block Grant priorities for Fiscal Year 2023-24, which PRIMARY priority do you feel your program / project falls under? The priorities are not listed in order of importance. They are numbered for referencing purposes only. Priorities #1 and #2 will only be considered for CDBG public services funding.
6. Explain why you believe your program / project best fits the PRIMARY priority selected.
Refer to NOFA packet for the detailed description of each priority and choose only one subcategory under one of the four priorities.
The City of Santa Maria’s proposed CDBG priorities list includes “encouraging programs to improve the academic performance and educational outcomes for youngsters aged preschool through post K-12.” Funding a tutor for community teens not only encourages the aforementioned priority— it implements it. The tutor(s) will be recruited from collegiate institutions and recommendations from their professors will be required. Their entire focus will be on improving the academic performance of the community teens by helping them with their assignments and projects and teaching them the best practices for studying.
An incentive program will be developed to encourage students to share documentation of their academic improvement.
Target Population
7. At least 70 percent of the CDBG funding used must serve low- to moderate-income persons. How does your program / project benefit low- to moderate-income Santa Maria residents? Provide the income guidelines and requirements used to qualify participants for the proposed program/project.
Note: CDBG income limits can found on the City's webpage under General Subrecipient Resources www.cityofsantamaria.org/city-government/departments/community-development/special-projects-division/community- development-block-grant-cdbg-program
According to the United States Census Bureau, the average median household income in the City of Santa Maria is about $67,000 and 12.7% of the population is living in poverty. This grant program grants eligibility to two-person households making up to $89,550 and that limit increases as the number of members per household do. The guidelines suggest that a significant portion of the population already automatically qualifies for the services. To ensure compliance, the Santa Maria Recreation and Parks Department will create a permission slip for the tutoring program where heads of households will need to declare their household income and attach copies of documentation supporting the claim. Additionally, the program will work with guidance counselors and the migrant program in the school district to recruit referrals among teens struggling academically and the children of the agricultural migrant worker population residing in Santa Maria during the school year.
8. Check box or boxes of population category to be served by the proposed program / project:
Prevent homelessness and address critical emergency, at-risk youth, elderly and underserved populations
Expand educational and development opportunities
Provide affordable housing
Revitalize existing neighborhoods
Homeless
At Risk of Homelessness
Homeless Youth, 18-24 Years Old
Elderly
Victims of Crime
Persons with Mental Illness
Physically Disabled
Developmentally Disabled
Persons with AIDS/HIV
Unemployed
Language Barriers
9. Out of all the boxes checked above, which population category will primarily be served by the proposed program / project?
Although the tutoring program will serve many demographics, the main demographic served will be youth ages 13 through 17.
The focus of the program will be to improve the academic performance of community teens in grades 7 through 12.
Unit of Service
10. What is the total number of unduplicated persons OR households to be served OVERALL by the proposed SANTA MARIA program / project?
Please enter only for persons OR households (not both).
11. A.) Define the unit of service, other than persons or households, to be provided by the proposed program. A unit of service is the service that is being provided to the client under CDBG. B.) Provide the estimated units of service each person OR household will receive.
Example: A.) The unit of service can be defined as a bed night, meal, counseling session, etc.; B.) 1 person OR household equals (X amount) units of service; 1 person equals approx. 30 shelter bed nights.
The City of Santa Maria will provide tutoring services to 100 teens measured at 10 hours of tutoring services per community teen and 1,000 hours of tutoring services total.
Outcomes
12. Describe your short- and long-term goals and performance targets.
A.) Describe the intended outcomes for the program participants / beneficiaries; B.) What measures, tools and / or indicators will be used to demonstrate the outcomes?
The intended outcome of the tutoring program is for the academic performance of community teens to improve and result in their developmental success. The short-term goal will be to compare assignments and class grades throughout the school year to measure achievements. The long-term assessment will measure the standardized test scores, graduation rates, and collegiate enrollment of the participants. As the tutoring services progress, the participants grades should reflect an improvement. An incentive program will be created to encourage teens to submit their assignment grades and report cards to assess the effectiveness of the tutoring program. The incentives may include rewarding teens with gift cards or group experiences when they regularly submit evidence of their academic performance. The program will also seek parental consent to collaborate with the school district on evaluating the long-term goals, in case the participants are no longer receiving services by the time they are seniors in high school. The participants' long-term success will be attributed partially to the assignment-completion and studying strategies they learned in the tutoring program.
Collaboration
13. Will you collaborate with other partners in implementing the proposed program / project? If so, identify the collaborative partners and describe how the proposed program / project will be designed and implemented.
How will funding be distributed to each collaborative partner and what percentage of the requested CDBG funding will be provided to each partner?
The most significant partnerships that the City of Santa Maria Recreation and Parks Department can enter for the success of the tutoring program are with the public-school districts (i.e., Santa Maria-Bonita School District and the Santa Maria Joint Union High School District) and their social services subsidiaries. The collaboration will ensure referrals for the program from among community teens in households with low-to-moderate household incomes struggling academically. Additionally, with parental consent, the partnership will allow the program to monitor the long-term test scores and graduation rates
Youth, 0-5 Year Olds
Youth, 6-12 Year Olds
Youth, 13-17 Year Olds
Families Living in Poverty
Families w/ Housing Burden
Substance Abuse Problems
At-Risk Youth
Other:
100Persons
Households
100.00100.00TOTAL
assessments of past participants that no longer utilize the tutoring services. The management of CDBG funds will remain with the Santa Maria Recreation and Parks Department.
14. How do you cooperate or network with other existing related programs, organizations or community resources?
The Santa Maria-Bonita and Santa Maria Joint Union High school districts already refer community teens to the Santa Maria Recreation and Parks Department for enrichment, recreational, and professional development opportunities. Adding referrals for this academic performance improvement program is feasible for the school districts.
Additionally, the Santa Maria Recreation and Parks Department currently offers the same opportunities to clients of CADA, CommUnify, Fighting Back Santa Maria Valley, the Good Samaritan Shelter, and the local group homes. In return, CommUnify and Fighting Back Santa Maria Valley, along with Goodwill Industries, offer workshops for participants of the department's leadership and professional development programs for teens. All of these partners may easily refer their teen clients for tutoring services when the program is implemented.
15. Does the proposed program require parental participation or family involvement? If so, please describe in detail.
Although the program does not require parental/familial involvement, the program does require parental consent.
Parents/guardians will be asked to sign a permission slip for their teens that declares their income requirements for the program, as well as their consent to information-sharing with the school districts. At any time, the youth, or their parents/guardians, may request necessities and resources from the program, including those not related to improving academic performance. The Santa Maria Recreation and Parks Department will refer them to the appropriate partner agency that can meet their need.
16. Do you utilize volunteers for direct services?
17. If answered "yes" to previous question, explain and indicate the total number of hours of volunteer labor used per year and for what purpose.
If you do not utilize volunteers for direct services because the circumstances do not allow for them or the situation is not appropriate, you may wish to make a comment to clarify your reasoning or answer "N/A".
Due to the COVID-19 pandemic, the opportunities for community members to volunteer with the Santa Maria Recreation and Parks Department are limited to event support. For over a decade, Allan Hancock College students provided tutoring services at the Abel Maldonado Community Youth Center sponsored by the California Student Opportunity and Access Program, but that ended with the 2022 school year due to a post-pandemic change of the statewide program's funding priorities. Efforts to recruit volunteer tutors have not resulted in success.
Description of Agency Services
18. Describe in detail the services your agency provides and how they are unique from the services provided by other agencies.
The Santa Maria Recreation and Parks Department's mission is to enrich the lives of the residents of Santa Maria through quality recreation programs and services; and to provide safe and well-maintained facilities and parks, while anticipating the changing needs of the community. The Santa Maria Recreation and Parks Department operates 236 acres of developed parkland in 27 neighborhood and community parks, as well as a portion of the 1,774 acres Los Flores Ranch property, the Abel Maldonado Community Youth Center, the Hagerman Sports Complex, the Paul Nelson Aquatic Center, the Elwin Mussell Senior Center, the Veterans' Memorial Community Center, and other community centers. The department provides programs in aquatics, youth/adult sports, therapeutic recreation, senior services, Special Olympics, community classes, and youth/teen programs. The department is also responsible for maintaining the City of Santa Maria's urban forest.
19. How long have you been in existence and provided services to the community? The City of Santa Maria was incorporated in 1905, and in 1938, the Santa Maria Recreation and Parks Department was established as an official City of Santa Maria department. The Santa Maria Recreation and Parks Department has grown to operate more than 27 parks, eight community centers, three gymnasiums, a lawn bowling green, lighted sports fields, an aquatics center, and more than 300 programs annually.
CDBG Experience
20. Has your agency received CDBG funding in the past from the City of Santa Maria?
Yes
No
Yes
No
21. If YES, explain when your agency received funding and how your agency did in managing these funds. This includes providing information obtained during your most recent monitoring review by the Special Projects Team.
If NO, explain how your agency is prepared to manage these additional CDBG funds and confirm that you are aware of the various reporting requirements imposed by this federal funding.
Yes, the Santa Maria Recreation and Parks Department has received CDBG funding for a variety of projects. It has a positive track record in successfully completing past CDBG projects, including the Buena Vista (2016) and Russell (2018) parks renovation projects and the Paul Nelson Aquatic Center rehabilitation project in 2019.
Funding Sources
22. List the annual funding sources and amounts for the entire Agency or organization in the table below.
These figures should agree with the figures in the financial statements for your most recent prior fiscal year.
23. How do you offer a service that is both cost-efficient and effective? The best way to provide a service that is cost-efficient/effective is to be flexible so that the service or the way it is performed may be improved while maintaining/decreasing the cost to perform it. At some point, the tutor may be promoted to a training role where more tutors can be trained to provide services free of charge resulting in an exponential expansion of the program at a moderate price increase associated with the trainer's salary. The program may also be improved by seeking donations for academic equipment and supplies and tools for tutoring that will enhance the program without increasing expenditures.
Timeline
24. What is the proposed start date of construction / project? -answer not presented because of the answer to #1-
25. Phasing
-answer not presented because of the answer to #1-
N/AFederal Government
N/AState Government
N/ACounty Government
N/ALocal Government
N/AUnited Way
N/AContributions
N/AFundraising
N/AProgram Service Fees
N/APrivate Foundations
N/AOther
0.000.00TOTAL
Program Budget top
Revenue
Total Prior Year's
Budget for SM
Program
Total Annual Budget
for Proposed SM
Program
CDBG Portion of
Budget for Proposed
SM Program
Percent of
CDBG
Investment
CDBG Grant/City of Santa Maria (same
as amount requested)) USD$ 0.00 USD$ 20,500.00 USD$ 20,500.00 USD$ 1.00 CDBG Funding from another subsidiary USD$ 0.00 USD$ 0.00 USD$ 0.00 USD$ 0.00 Grants from other Gov't Agencies USD$ 0.00 USD$ 0.00 USD$ 0.00 USD$ 0.00 United Way USD$ 0.00 USD$ 0.00 USD$ 0.00 USD$ 0.00
Contributions USD$ 0.00 USD$ 0.00 USD$ 0.00 USD$ 0.00
Special Events/Fundraising USD$ 0.00 USD$ 0.00 USD$ 0.00 USD$ 0.00 Legacies & Bequests (Unrestricted) USD$ 0.00 USD$ 0.00 USD$ 0.00 USD$ 0.00 Membership Dues USD$ 0.00 USD$ 0.00 USD$ 0.00 USD$ 0.00 Program Service Fees USD$ 0.00 USD$ 0.00 USD$ 0.00 USD$ 0.00 Other (Specify in Narrative) USD$ 0.00 USD$ 1,500.00 USD$ 0.00 USD$ 0.00 Total USD$ 0.00USD$ 22,000.00USD$ 20,500.00USD$ 0.93
Expenses
Total Prior Year's
Budget for SM
Program
Total Annual Budget
for SM Program
CDBG Portion of
Budget for SM
Program
Direct Assistance to Individuals USD$ 0.00 USD$ 5,000.00 USD$ 5,000.00 Salaries USD$ 0.00 USD$ 15,500.00 USD$ 15,500.00
Professional Fees USD$ 0.00 USD$ 0.00 USD$ 0.00
Supplies/Publication/Printing USD$ 0.00 USD$ 1,500.00 USD$ 0.00 Occupancy/Utilities USD$ 0.00 USD$ 0.00 USD$ 0.00
Travel/Mileage USD$ 0.00 USD$ 0.00 USD$ 0.00
Other (Specify in Narrative) USD$ 0.00 USD$ 0.00 USD$ 0.00 Capital - Design & Engineering USD$ 0.00 USD$ 0.00 USD$ 0.00 Capital - Property Acquisition USD$ 0.00 USD$ 0.00 USD$ 0.00 Capital - Construction USD$ 0.00 USD$ 0.00 USD$ 0.00
Capital - Financing/Legal USD$ 0.00 USD$ 0.00 USD$ 0.00 Capital - Relocation USD$ 0.00 USD$ 0.00 USD$ 0.00
Capital - Demolition/Clearance USD$ 0.00 USD$ 0.00 USD$ 0.00 Capital - Site Improvements USD$ 0.00 USD$ 0.00 USD$ 0.00 Capital - Admin/Activity Delivery USD$ 0.00 USD$ 0.00 USD$ 0.00 Capital - Off site Improvements USD$ 0.00 USD$ 0.00 USD$ 0.00 Capital - Other (Specify in Narrative) USD$ 0.00 USD$ 0.00 USD$ 0.00 Total USD$ 0.00USD$ 22,000.00USD$ 20,500.00
Program Budget Narrative
Direct Assistance - Includes the cost of providing school and study supplies ($50 value) to each teen completing a minimum of ten hours of tutoring. CDBG funds are requested to cover this assistance.
Salaries - Includes the cost of employing tutors ($15.50 hourly wage) for 1,000 hours of tutoring services during the school year. CDBG funds are requested to cover the salary.
Supplies/Publication/Printing – Up to $300 will be spent on books and materials to aid the tutor with their role. Up to $200 will be spent on marketing materials for the tutoring program. Up to $1,000 will be spent on incentives to encourage the teens to submit documentation on academic performance improvements. The Santa Maria Recreation and Parks Department will seek other funding to cover these materials.
Other Revenue - The Santa Maria Recreation and Parks Department will request $1,500 from PLAY, Inc. to cover the "Supplies/Publication/Printing" expenditures.
Tables top
% of Annual budget
Households or
Individuals
(Indicate one)
CDBG
Portion of
Budget
Annual Budget
for Santa Maria
Program (must
match the
budget tab)
Percent of
CDBG
Investment
OVERALL Annual
Number of Persons /
Households served
by Santa Maria
Program
REQUIRED Minimum
number of CDBG
Persons/Households
served
Individuals $ 20,500 $ 22,000 93 % 100 93
Total $ 20,500 $ 22,000 93 % 100 93
Required Documents top
Documents Requested * Required?Attached Documents *
Application ID: 423656
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List of board of directors and local advisory board, if applicable. If N/A, please submit a written statement
in lieu of the required attachments.
City of Santa Maria City Council
Copy of board authorization to apply for this grant.
Letter of Authorization
Agency's organizational chart
City of Santa Maria Organizational Chart
Certificates of insurance covering Worker's
Compensation and General Liability (it is not
necessary to name City of Santa Maria as additional
insured at this time)
Certificate of Insurance Statement
Current and prior year's financial statements
Financials Statement
Most recent annual audit report (if your agency does
not perform an annual audit because it is not required
to, please submit a written statement in lieu of the
required attachments.)
Audit Statement
Most recent Form 990 and Schedule A Federal Tax
Return
990 Tax Return
Budget information for the current fiscal year and
next fiscal year (if budget for next fiscal year is not yet available, please submit a written statement in
lieu of the required attachments.)
Budget
Capital Projects ONLY: Three (3) bids required, with
at least one (1) bid coming from a local contractor.
Failure to submit may result in an incomplete
application.
Not Applicable
Organizational structure: List the total number of
employees for your agency by job title/classification
and salary/wage range for each job/classification.
download template
Employee Salaries