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Community Development - Community Programs
CDBG FY 2023-2024
Deadline: 12/7/2022
Family Service Agency of Santa Barbara County
Family Resource Center
Jump to: Pre-Application Application Questions Program Budget Tables Required Documents
USD$ 22,000.00 Requested
Submitted: 12/7/2022 3:22:47 PM (Pacific)
Project Contact
Paul Katan
[email protected]
Tel: (805) 965-1001 EXT 1255
Additional Contacts
none entered
Family Service Agency of Santa
Barbara County
123 West Gutierrez St.
Santa Barbara, CA 93101
United States
Chief Executive Officer
Lisa Brabo
[email protected]
Telephone(805) 965-1001
Fax (805) 965-2178
Web www.fsacares.org
Pre-Application top
1. What type of proposal is this?
Public service programs must answer this question and submit. Capital projects must continue.
2. What priority does this Capital project fall under?
-answer not presented because of the answer to #1-
3. Proposed Project Goal:
-answer not presented because of the answer to #1-
4. Project Description (Program Narrative):
-answer not presented because of the answer to #1-
5. Statement of Need: Provide a summary of the established need for the proposed project and the problems that will be solved as a result of the project.
-answer not presented because of the answer to #1-
Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1.
Capital
Public Service
6. Proposed date of construction or project start:
-answer not presented because of the answer to #1-
7. Schedule:
-answer not presented because of the answer to #1-
8. Phasing:
-answer not presented because of the answer to #1-
9. Do Federal Labor Standards and Davis-Bacon prevailing wages apply? -answer not presented because of the answer to #1-
10. As a Public Service Applicant, indicate that you are aware that your Application deadline is not until Wednesday, December 7, 2022.
Yes
No
Documents Requested * Required?Attached Documents *
Budget for Proposed Capital Development Project
(Required for Capital project proposals)
download template
Agency Evaluation Worksheet (Required for Capital
project proposals)
download template
Application Questions top
Project Information
1. Please state the type of CDBG program / project you are applying for:
THIS IS A BRANCHING QUESTION. Different questions will apply based on your answer to this question. Please disregard any incorrect number sequencing.
2. Name of proposed program / project:
Santa Maria Family Resource Center
3. Location of proposed program / project:
(Street address, if applicable of proposed program / project):
648 Enos Dr. Santa Maria, CA 93454
Problem / Need Statement
4. Proposed Program / Project Description: Describe in detail the services that will be provided to Santa Maria residents with the requested CDBG funding and explain the established need for this program/project. What problems will this program/project solve or alleviate?
Include quantitative data to support your position.
Our Santa Maria Family Resource Center (FRC) helps underserved families stabilize during times of crisis and move towards long-term self-sufficiency. Our bilingual Family Advocates work alongside families to identify needs, build on family strengths, and to navigate the path to achieving their short and long-term goals. Families served learn how to overcome barriers, about resources and how to access them. Below are the services in detail:
1. Basic Needs Assistance
• Help with applications for resources including health insurance, unemployment, Calfresh, utility assistance Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1.
Public Services
Capital Project
• Distribution of food and supplies
• Information and referral/linkages to services (including follow-up to ensure help was received) • Case management and subsequent follow up for more intensive situations
2. Parent Support
• Parenting and Healthy Relationships Education courses. • Parent coaching phone lines and social media to help families with the challenges of changing school and work situations, and anxieties about safety.
The continuing effects of the pandemic and ensuing economic downturn have disproportionately impacted those residents already living in poverty. These families struggle to meet their most basic needs and lack the knowhow to navigate complex systems of support. Without help, the impacts are dire— including documented increases in homelessness, child abuse, domestic violence, anxiety, and depression. The assistance our Family Resource Center (FRC) program provides is instrumental to helping families stabilize and connect to essential resources.
Increased demand for FRC services across the county continues— with more families now facing food, housing, and economic insecurity. Last year in in Santa Maria alone, 7,086 referrals were made through the FRC for 1,638 unduplicated individuals, including assistance with basic needs, information and more in-depth support such as referral linkage and follow up, case management (104 families), and parent/relationship education (23 individuals).
FRC programs use a family-centered approach and deliver evidence-based services that respond to the complex needs of the community’s underserved families. Our Family Advocates are bilingual (English and Spanish), with some who also speak Mixtec. Staff are qualified, trained, and practice cultural humility. The Santa Maria Family Resource Center is community- based, flexible, and family-focused location that provides services based on the specific needs of each family. We help connect families to critical resources, mental health care, and parent education. Our staff are embedded in the communities we serve, with members co-located at school sites so families can conveniently access help. Our program also works to improve access and alleviate barriers for people in need of help including special consideration for the experiences of underserved communities such as monolingual Spanish and Mixtec speakers, migrant peoples, Latinx, and BIPOC. .
5. Based on the City of Santa Maria's Community Development Block Grant priorities for Fiscal Year 2023-24, which PRIMARY priority do you feel your program / project falls under? The priorities are not listed in order of importance. They are numbered for referencing purposes only. Priorities #1 and #2 will only be considered for CDBG public services funding.
6. Explain why you believe your program / project best fits the PRIMARY priority selected.
Refer to NOFA packet for the detailed description of each priority and choose only one subcategory under one of the four priorities.
The following client story provides an example of how the continuum of services provided through the Family Resource Center (FRC) program aligns with all three of the criteria outlined under the City of Santa Maria’s CDBG Priority #1:
Carla’s heart sank every time she got the call at work— her daughter was being aggressive with other preschool students. In addition to worrying about her youngest child, Alma, Carla now worried that interruptions at work could lead to losing her job. “I want to help, but I don’t know what is wrong with my child,” the Santa Maria mother said tearfully.
A survivor of domestic violence, Carla is a single mom of two children, five-year-old Alma and eight-year-old Sophia. They were living in a recreational vehicle, scraping by on mom’s earnings from picking produce.
The COVID-19 pandemic made things even harder for their family. School closures meant the children were missing educational time. Also, specialists were not available to assess Alma’s behavioral needs. With no other family or childcare support, Carla struggled to get enough work to keep her family afloat.
FSA’s Family Support Services was that lifeline for Carla and her children. Our Family Advocate met with Carla and created a plan to meet the family’s immediate needs and provide for their long-term self-sufficiency.
We helped Carla:
Secure healthcare coverage for herself and her children; Connect Alma with a therapist and a professional to assess her behavior Complete a parenting class to better support Alma and Sophia’s needs
Our Family Advocate continues to work with Carla, helping her to achieve family goals and overall wellbeing. Carla shared at their most recent meeting, “I no longer feel helpless.” At a recent school meeting, Alma’s providers and school staff could not believe how much she had improved since last year.
Prevent homelessness and address critical emergency, at-risk youth, elderly and underserved populations
Expand educational and development opportunities
Provide affordable housing
Revitalize existing neighborhoods
Alma has learned healthy ways to cope with her frustrations and fears. She is no longer hitting other children. School personnel attributed the family’s change to the great collaboration between Carla and our Family Advocate. We attribute the progress to mom’s commitment to doing what was needed and not giving up when things became difficult.
The family recently moved from their vehicle into an apartment. They also received clothing for the children and household items to furnish their home.
The past 12 months has been an incredibly difficult time for Carla and her children. But as they celebrate life in their new apartment, we are happy to report they are all in a better, healthier, and safer place.
Target Population
7. At least 70 percent of the CDBG funding used must serve low- to moderate-income persons. How does your program / project benefit low- to moderate-income Santa Maria residents? Provide the income guidelines and requirements used to qualify participants for the proposed program/project.
Note: CDBG income limits can found on the City's webpage under General Subrecipient Resources www.cityofsantamaria.org/city-government/departments/community-development/special-projects-division/community- development-block-grant-cdbg-program
The proposed services will be provided free of charge to low-income persons, eliminating cost barriers for children, youth, and families living in poverty. Program staff collect income-verification documents from clients at intake. Eligible participants are individuals whose income is at or below 80% of area median income by household size as determined by HUD, mirroring the same standard used by the City of Santa Maria. Individual clients making up to $29,350 per year are considered extremely low-income. Those making between $29,351 and $48,900 are low-income, and those making between $48,901 and $79,350 are considered moderate-income (City of Santa Maria, Community Development Block Grant Program, Fiscal Year 2022-23).
Last fiscal year, 88% of agency clients were either low- or very low-income and 5 % qualified as moderate income. All clients who are not low-income are members of at-risk populations.
8. Check box or boxes of population category to be served by the proposed program / project:
9. Out of all the boxes checked above, which population category will primarily be served by the proposed program / project?
Families Living in Poverty, though all of the other selections are common among the families served by our Family Resource Center program
Unit of Service
10. What is the total number of unduplicated persons OR households to be served OVERALL by the proposed
Homeless
At Risk of Homelessness
Homeless Youth, 18-24 Years Old
Elderly
Victims of Crime
Persons with Mental Illness
Physically Disabled
Developmentally Disabled
Persons with AIDS/HIV
Unemployed
Language Barriers
Youth, 0-5 Year Olds
Youth, 6-12 Year Olds
Youth, 13-17 Year Olds
Families Living in Poverty
Families w/ Housing Burden
Substance Abuse Problems
At-Risk Youth
Other:
SANTA MARIA program / project?
Please enter only for persons OR households (not both).
11. A.) Define the unit of service, other than persons or households, to be provided by the proposed program. A unit of service is the service that is being provided to the client under CDBG. B.) Provide the estimated units of service each person OR household will receive.
Example: A.) The unit of service can be defined as a bed night, meal, counseling session, etc.; B.) 1 person OR household equals (X amount) units of service; 1 person equals approx. 30 shelter bed nights. 1 person equals 1 intensive service completed (e.g. Case Management, Parent Education, or Information/referral and follow up)
Outcomes
12. Describe your short- and long-term goals and performance targets.
A.) Describe the intended outcomes for the program participants / beneficiaries; B.) What measures, tools and / or indicators will be used to demonstrate the outcomes?
Will provide 80 families with basic needs assistance or parent support, resulting in the following outcomes:
• Case management: 75% of families receiving this service will have moved from being in-crisis/at risk to being stable or self- sufficient in at least one area. This is a high intensive service. (Evaluation tool: Family Development Matrix [FDM].)
• Evidence-based/informed parent education program: 75% of parents participating in this program will reduce their risk of child abuse and neglect. This is a high intensive service. (Evaluation tool: Adult Adolescent parenting Inventory [AAPI2])
• Information, referral, and follow up to essential services: of those receiving this assistance, 75% will successfully connect to services. This is a medium intensive service. (Evaluation tool: Referral Tracking Form [RTF])
Collaboration
13. Will you collaborate with other partners in implementing the proposed program / project? If so, identify the collaborative partners and describe how the proposed program / project will be designed and implemented.
How will funding be distributed to each collaborative partner and what percentage of the requested CDBG funding will be provided to each partner?
All services will be provided through the Family Resource Center program. The program provides clients with referrals and follow-up to help them connect with needed resources that are provided by other organizations. Collaborative partners are listed below.
During initial and follow-up case management, the FSA family advocate determines scope of need and evaluates the partner organization(s) to which the client should be referred. Warm hand-offs are made and follow-up is performed by the FSA advocate to ensure successful outcome for clients.
14. How do you cooperate or network with other existing related programs, organizations or community resources?
Family Service Agency–Santa Maria Valley Youth & Family Center’s (FSA-SMVFC) array of services and extensive network of partners makes the agency unique in Santa Maria. Our partners and collaborations include: Good Samaritan Shelter, Fighting Back Santa Maria Valley, Domestic Violence Solutions, the Santa Maria Bonita School District, Boys and Girls Club, YMCA, Marian Regional Medical Center, the Juvenile Justice Coordinating Council, Santa Barbara County Probation, the Department of Social Services, Child Welfare Services, the Child Abuse and Neglect Collaborative, the Child Abuse Prevention Council, Santa Barbara County KIDS Network, and THRIVE Santa Barbara County.
FSA-SMVYFC’s established network of referral providers allows the agency to form groups specific to key problem areas, such as child abuse, domestic violence, substance use, and anger management. SMVYFC and FSA’s combined reputations for sound fiscal and organizational management place FSA-SMVYFC in a position to best meet the needs of children and families in a comprehensive, effective, and efficient manner.
FSA-SMVYFC has also worked with our partners to provide additional assistance and address urgent community needs during the pandemic:
• Food, supply distribution and delivery (partnering with Food Bank, First 5, Catholic Charities) 1600Persons
Households
1,600.001,600.00TOTAL
• When funding was available, FSA helped community members to process their applications for cash and rental assistance, as well as to assist with their additional needs (partnering with United Way and COVID-19 Joint Response)
15. Does the proposed program require parental participation or family involvement? If so, please describe in detail.
Yes, parental participation and family involvement is integral to the successful outcomes of the Family Resource Center program. The program uses a family-centered approach to provide a range of evidence-based/informed services that respond to the complex needs of the community’s most underserved families.
Our Family Advocates work with parents to build on their strengths and the strengths of the family unit. Working alongside parents in this manner allows the parents to identify the areas where they need support, such as extricating themselves from dire situations like unstable housing, domestic/community violence, untreated mental illness, and unhealthy family dynamics.
Parents are also supported in establishing what goals are important for the family’s short and long-term wellbeing— examples include family housing, educational and professional attainment. This approach empowers parents in helping the family to stabilize and move forward on the path of self-sufficiency.
Parenting classes (Connected Couples, Connected Families, Nurturing Skills for Families and Dedicated Dads) are held both in English and in Spanish.
The following story illustrates the importance of family involvement.
"Martha" is a single parent with four daughters. She came to FSA needing childcare for her two youngest children. Upon meeting with her, we realized she had a strong desire to find stability in her life. She had just been reunited with her children after Child Protective Services removed them due to neglect. She admitted she was struggling economically and was afraid of losing her children again. Working with our Family Advocate, Martha identified small goals that would help her achieve a larger goal of financial and emotional stability. FSA obtained gift cards so Martha could buy clothing, food, and other necessities for her and her children. The family was referred to community organizations so they could obtain school supplies and scholarships for her girls to participate in community field trips. One of her daughters needed hearing aids, but Martha was finding it difficult to attend doctor’s appointments with gas prices being so high. FSA was able to help eliminate that barrier by providing the family with gas gift cards. Once the holidays approached, our Advocate helped find ways for Martha to share holiday traditions with her family. Martha and her daughters received a Thanksgiving dinner prepared by local volunteers as well as gifts for the holidays from Unity Shoppe. Martha shared that she would have never imagined being able to give her family a nice holiday like she did, thanks to the generosity of the community.
16. Do you utilize volunteers for direct services?
17. If answered "yes" to previous question, explain and indicate the total number of hours of volunteer labor used per year and for what purpose.
If you do not utilize volunteers for direct services because the circumstances do not allow for them or the situation is not appropriate, you may wish to make a comment to clarify your reasoning or answer "N/A".
N/A
Description of Agency Services
18. Describe in detail the services your agency provides and how they are unique from the services provided by other agencies.
The Santa Maria Family Resource Center is the only one of its kind in the community— providing basic needs assistance, case management, referral linkage/follow up, and parent education. Our Family Advocates and Parent Educators are resource specialists. They are experienced in working with families, in English, Spanish, and Mixtec. All staff hold at least a bachelor’s degree in psychology, social work, or related field. Staff also receive extensive training, including: mandated reporting, case management, cultural competency, domestic violence advocacy, motivational interviewing, among others. Parent Educators receive additional training in evidence-based parenting curricula, as well as in home visitation.
Family Service Agency – Santa Maria Valley Youth & Family Center (FSA-SMVFC) provides an array of early-intervention, family support, and mental-health services in the Santa Maria community. Our programs include: community-based Family Resource Center and mental health counseling programs for youth, families, and seniors; as well as our Outreach Mentor Program, Family Outreach Advocates, and mental health counseling for Migrant Ed. in Santa Maria schools. We have long- standing partnerships in the Santa Maria community that help to ensure the availability of our services. One example is our 30 year partnership with Santa Maria-Bonita School District, which provides financial support for services.
Yes
No
To provide efficient programming and avoid service duplication, FSA-SMVYFC works with an established referral network that includes the aforementioned partners. This network helps to alleviate barriers and provide direct referrals to people in need of assistance. We also actively collaborate with our partners to effectively and efficiently address community needs— including partnering in service design and coordination, and to secure funding opportunities.
While FSA-SMVYFC is not the only agency providing safety-net services in Santa Maria, FSA-SMVYFC’s programs are unique because they constitute a service continuum that spans basic-needs assistance and mental-health services. This allows us to help clients meet their immediate needs, as well as having resources to help them address the effects of underlying trauma. FSA-SMVYFC also makes assistance available to a broader range of community members, as we are not issue-focused like CADA (substance-use focus) or CALM (child-abuse focus). FSA-SMVYFC employees work throughout the community, many of whom are based at schools and homes. FSA-SMVYFC’s dedication to making services accessible during times of need is another unique aspect of the organization
19. How long have you been in existence and provided services to the community? SMVYFC has served youth and families in Santa Maria since the 1970s, and FSA has offered hope, strength, and stability to residents of Santa Barbara County since 1899. The merger of two organizations has led to expanded access to services for many residents of Santa Maria, in addition to greater stability and efficiency in program delivery. Both FSA and SMVYFC have established reputations as agencies that offer quality services to the community to support families, individuals of ages 0 - 104!
CDBG Experience
20. Has your agency received CDBG funding in the past from the City of Santa Maria?
21. If YES, explain when your agency received funding and how your agency did in managing these funds. This includes providing information obtained during your most recent monitoring review by the Special Projects Team.
If NO, explain how your agency is prepared to manage these additional CDBG funds and confirm that you are aware of the various reporting requirements imposed by this federal funding.
We have received the following CDBG awards:
Public Services Grants in 2017-2018. 2018-2019, 2019-2020; 2021-2022, 2022-2023 and Capital Grants in 2019-2020; 2020- 2021
Grant monitoring for the aforementioned awards resulted in no findings to report. However, there were two awards for which the award amounts were not completely expended.
The budget being submitted in this application was developed to ensure that, if awarded, the entire amount will be expended.
Funding Sources
22. List the annual funding sources and amounts for the entire Agency or organization in the table below.
These figures should agree with the figures in the financial statements for your most recent prior fiscal year.
Yes
No
3396280Federal Government
568274State Government
2404261County Government
3567179Local Government
United Way
2098654Contributions
124316Fundraising
9512Program Service Fees
1028917Private Foundations
1635457Other
14,832,850.0014,832,850.00TOTAL
23. How do you offer a service that is both cost-efficient and effective? We are able to offer a service that is both cost-efficient and effective by combining experienced nonprofit leadership, sound financial management, committed staff and best practices in the field of social services and mental health care.
FSA-SMVYFC Program Directors, Managers, and Clinicians help guide the agency’s development of programs and services— drawing on their educational and professional expertise. Staff throughout the agency regularly participate in professional development specific to their area of practice, which also helps to ensure program effectiveness. Additionally, our utilizing evidence-based/informed practices, delivered by trained staff leads to proven program outcomes.
We also ensure that our services are effective through a robust Continuous Quality Improvement (CQI) process. This allows us to monitor outcomes and make programmatic adjustments to improve services. Data is tracked through an internal data collection system called, Vertical Change. CQI meetings are held at least twice a year and additional CQI meetings are incorporated into monthly program meetings. During these meetings, staff review and discuss program data, fidelity data, and outcome data. CQI meetings provide an opportunity for staff to review program data looking at outputs, outcomes, retention, trends, and participant satisfaction. Specific tools used to measure outcomes include: the Family Development Matrix (to measure case management), the Referral Tracking Form (to monitor referral outcomes and trends), the Adult Adolescent Parenting Inventory (AAPI2) (to measure risk for child abuse/neglect), and the Parent Satisfaction Survey (PSS) (to measure participant satisfaction).
To ensure that our services are also cost-efficient, FSA-SMVYFC maintains strong infrastructure to secure revenue and diversify income streams. Our Board, Development Committee, Executive Director, and Development Department conduct fundraising activities. FSA is funded by government grants (federal, state, and local sources), private contributions (foundations, individual donors, and events), and earned income. FSA’s Board, Finance Committee, and staff review monthly financials and monitor expenditures to ensure budget adherence. We monitor contract performance to ensure earning of projected revenue. Municipalities, school districts, Santa Barbara County, and other agencies contract with FSA. We manage multiple grants from private foundations and regularly apply for new opportunities. We also work closely with individual donors to further FSA’s impact in the community.
Timeline
24. What is the proposed start date of construction / project? -answer not presented because of the answer to #1-
25. Phasing
-answer not presented because of the answer to #1-
Program Budget top
Revenue
Total Prior Year's
Budget for SM
Program
Total Annual Budget
for Proposed SM
Program
CDBG Portion of
Budget for Proposed
SM Program
Percent of
CDBG
Investment
CDBG Grant/City of Santa Maria
(same as amount requested)) USD$ 15,000.00 USD$ 22,000.00 USD$ 22,000.00 USD$ 1.00 CDBG Funding from another
subsidiary USD$ 0.00
Grants from other Gov't Agencies USD$ 430,616.00 USD$ 451,330.00 USD$ 0.00 United Way USD$ 0.00
Contributions USD$ 0.00
Special Events/Fundraising USD$ 0.00
Legacies & Bequests (Unrestricted) USD$ 0.00
Membership Dues USD$ 0.00
Program Service Fees USD$ 0.00
Other (Specify in Narrative) USD$ 0.00
Total USD$ 445,616.00USD$ 473,330.00USD$ 22,000.00USD$ 0.05 Expenses
Total Prior Year's
Budget for SM
Program
Total Annual Budget
for SM Program
CDBG Portion of
Budget for SM
Program
Direct Assistance to Individuals
Salaries USD$ 349,329.00 USD$ 373,302.00 USD$ 22,000.00 Professional Fees
Supplies/Publication/Printing
Occupancy/Utilities USD$ 40,120.00 USD$ 42,000.00
Travel/Mileage
Other (Specify in Narrative) USD$ 56,167.00 USD$ 58,028.00 Capital - Design & Engineering
Capital - Property Acquisition
Capital - Construction
Capital - Financing/Legal
Capital - Relocation
Capital - Demolition/Clearance
Capital - Site Improvements
Capital - Admin/Activity Delivery
Capital - Off site Improvements
Capital - Other (Specify in Narrative)
Total USD$ 445,616.00USD$ 473,330.00USD$ 22,000.00
Program Budget Narrative
Other: 15% Indirect cost, agency negotiated rate
Tables top
% of Annual budget
Households or
Individuals
(Indicate one)
CDBG
Portion of
Budget
Annual Budget for
Santa Maria
Program (must
match the budget
tab)
Percent of
CDBG
Investment
OVERALL Annual
Number of Persons /
Households served
by Santa Maria
Program
REQUIRED Minimum
number of CDBG
Persons/Households
served
Individuals $ 22,000 $ 473,330 5 % 1,600 74
Total $ 22,000 $ 473,330 5 % 1,600 74
Required Documents top
Documents Requested * Required?Attached Documents *
List of board of directors and local advisory board, if applicable. If N/A, please submit a written statement
in lieu of the required attachments.
FSA Board of Directors
Copy of board authorization to apply for this grant.
FSA-SMVYFC Board Authorization
FSA-SMVYFC Board Minutes Authorizing
Agency's organizational chart
Organization Chart
Certificates of insurance covering Worker's
Compensation and General Liability (it is not
necessary to name City of Santa Maria as additional
insured at this time)
FSA-SMVYFC Insurance Certificate
Current and prior year's financial statements
FSA-SMVYFC Current and Prior Year Financials
Application ID: 424455
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Most recent annual audit report (if your agency does
not perform an annual audit because it is not required
to, please submit a written statement in lieu of the
required attachments.)
FSA-SMVYFC Audit - June 30, 2021
Most recent Form 990 and Schedule A Federal Tax
Return
990
Budget information for the current fiscal year and
next fiscal year (if budget for next fiscal year is not yet available, please submit a written statement in
lieu of the required attachments.)
FSA-SMVYFC Budget Current and Next Fiscal Year
Capital Projects ONLY: Three (3) bids required, with
at least one (1) bid coming from a local contractor.
Failure to submit may result in an incomplete
application.
Organizational structure: List the total number of
employees for your agency by job title/classification
and salary/wage range for each job/classification.
download template
FSA-SMVYFC Organizational Structure