Powered by ZoomGrants™ and
Email This Preview Save as PDF Print Close Window A▲▼ City of Santa Maria
Community Development - Community Programs
CDBG FY 2023-2024
Deadline: 12/7/2022
SMOOTH, Inc.
SMOOTH, Inc.
Jump to: Pre-Application Application Questions Program Budget Tables Required Documents
USD$ 22,000.00 Requested
Submitted: 12/6/2022 1:48:50 PM (Pacific)
Project Contact
Pearl Garza
[email protected]
Tel: 8059228476
Additional Contacts
[email protected]
SMOOTH, Inc.
240 Roemer Way
Santa Maria, CA 93454
United States
Executive Director
Filomeno Simas
[email protected]
Telephone(805)922-8476
Fax (805)928-3846
Web www.smoothinc.org
Pre-Application top
1. What type of proposal is this?
Public service programs must answer this question and submit. Capital projects must continue.
2. What priority does this Capital project fall under?
-answer not presented because of the answer to #1-
3. Proposed Project Goal:
-answer not presented because of the answer to #1-
4. Project Description (Program Narrative):
-answer not presented because of the answer to #1-
5. Statement of Need: Provide a summary of the established need for the proposed project and the problems that will be solved as a result of the project.
-answer not presented because of the answer to #1-
Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1.
Capital
Public Service
6. Proposed date of construction or project start:
-answer not presented because of the answer to #1-
7. Schedule:
-answer not presented because of the answer to #1-
8. Phasing:
-answer not presented because of the answer to #1-
9. Do Federal Labor Standards and Davis-Bacon prevailing wages apply? -answer not presented because of the answer to #1-
10. As a Public Service Applicant, indicate that you are aware that your Application deadline is not until Wednesday, December 7, 2022.
Yes
No
Documents Requested * Required?Attached Documents *
Budget for Proposed Capital Development Project
(Required for Capital project proposals)
download template
Agency Evaluation Worksheet (Required for Capital
project proposals)
download template
Application Questions top
Project Information
1. Please state the type of CDBG program / project you are applying for:
THIS IS A BRANCHING QUESTION. Different questions will apply based on your answer to this question. Please disregard any incorrect number sequencing.
2. Name of proposed program / project:
Senior Dial A Ride (SDAR)
3. Location of proposed program / project:
(Street address, if applicable of proposed program / project):
240 East Roemer Way, Santa Maria, CA
Problem / Need Statement
4. Proposed Program / Project Description: Describe in detail the services that will be provided to Santa Maria residents with the requested CDBG funding and explain the established need for this program/project. What problems will this program/project solve or alleviate?
Include quantitative data to support your position.
The Senior Dial A Ride program provides origin to destination transportation for seniors. Our wheelchair accessible vans are available to take Seniors to medical appointments, grocery shopping, to the beauty parlor, to visit a friend, or for any reason.
Many of our clients do not have alternate transportation available and often do not qualify for services such as ADA and cannot afford other private options such as a taxi. We allow our clients the independence of being able to schedule the transportation on their own.
5. Based on the City of Santa Maria's Community Development Block Grant priorities for Fiscal Year 2023-24, which Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1.
Public Services
Capital Project
PRIMARY priority do you feel your program / project falls under? The priorities are not listed in order of importance. They are numbered for referencing purposes only. Priorities #1 and #2 will only be considered for CDBG public services funding.
6. Explain why you believe your program / project best fits the PRIMARY priority selected.
Refer to NOFA packet for the detailed description of each priority and choose only one subcategory under one of the four priorities.
SMOOTH has recognized the growing number of seniors who were "falling through the cracks" with traditional transportation.
Other services provided locally are based on clients insurance, if they meet the ADA requirements or paying an astronomical fee for private transport. Only requirement for SMOOTH, Senior Dial A Ride is to be a Senior who lives locally. In speaking to our clientele we know that many of them are on fixed incomes and fall below the low to moderate income guidelines.
SMOOTH provides safe, dependable and accessible transportation, which fosters independence, community access, and quality of life for residents of the Santa Maria, especially for those requiring medical, physical, and social assistance.
Target Population
7. At least 70 percent of the CDBG funding used must serve low- to moderate-income persons. How does your program / project benefit low- to moderate-income Santa Maria residents? Provide the income guidelines and requirements used to qualify participants for the proposed program/project.
Note: CDBG income limits can found on the City's webpage under General Subrecipient Resources www.cityofsantamaria.org/city-government/departments/community-development/special-projects-division/community- development-block-grant-cdbg-program
We do not currently have income guidelines. However once approved we will begin using the City's Client intake form for new clients as well as have existing clients fill it out. From speaking to them over the years and getting to know many of them well, we know that many of our clients are low to moderate income.
8. Check box or boxes of population category to be served by the proposed program / project:
9. Out of all the boxes checked above, which population category will primarily be served by the proposed program / project?
Elderly.
Unit of Service
Prevent homelessness and address critical emergency, at-risk youth, elderly and underserved populations
Expand educational and development opportunities
Provide affordable housing
Revitalize existing neighborhoods
Homeless
At Risk of Homelessness
Homeless Youth, 18-24 Years Old
Elderly
Victims of Crime
Persons with Mental Illness
Physically Disabled
Developmentally Disabled
Persons with AIDS/HIV
Unemployed
Language Barriers
Youth, 0-5 Year Olds
Youth, 6-12 Year Olds
Youth, 13-17 Year Olds
Families Living in Poverty
Families w/ Housing Burden
Substance Abuse Problems
At-Risk Youth
Other: low to moderate income seniors
10. What is the total number of unduplicated persons OR households to be served OVERALL by the proposed SANTA MARIA program / project?
Please enter only for persons OR households (not both).
11. A.) Define the unit of service, other than persons or households, to be provided by the proposed program. A unit of service is the service that is being provided to the client under CDBG. B.) Provide the estimated units of service each person OR household will receive.
Example: A.) The unit of service can be defined as a bed night, meal, counseling session, etc.; B.) 1 person OR household equals (X amount) units of service; 1 person equals approx. 30 shelter bed nights. 1 person = Typically around 6 trips throughout the year. The amount can vary depending on the client.
Outcomes
12. Describe your short- and long-term goals and performance targets.
A.) Describe the intended outcomes for the program participants / beneficiaries; B.) What measures, tools and / or indicators will be used to demonstrate the outcomes?
The Senior Dial A Ride program has been in continuous operations, and as such, will commence operations July 1, 2023 and operate through the Fiscal Year. The program is monitored monthly by management staff but due to the natural fluctuations beyond staff control, there are no quarterly milestones or deadlines for the projects. SMOOTH staff will report program progress as required through Quarterly Reports.
Collaboration
13. Will you collaborate with other partners in implementing the proposed program / project? If so, identify the collaborative partners and describe how the proposed program / project will be designed and implemented.
How will funding be distributed to each collaborative partner and what percentage of the requested CDBG funding will be provided to each partner?
N/A
14. How do you cooperate or network with other existing related programs, organizations or community resources?
We try to work with other Non-Profits when available. We try our best to accommodate when they call asking us to transport one of their clients.
15. Does the proposed program require parental participation or family involvement? If so, please describe in detail.
No.
16. Do you utilize volunteers for direct services?
17. If answered "yes" to previous question, explain and indicate the total number of hours of volunteer labor used per year and for what purpose.
If you do not utilize volunteers for direct services because the circumstances do not allow for them or the situation is not appropriate, you may wish to make a comment to clarify your reasoning or answer "N/A".
N/A
Description of Agency Services
18. Describe in detail the services your agency provides and how they are unique from the services provided by other agencies.
SMOOTH maintains and operates various contracts with local groups, organizations, and social service agencies including the City of Guadalupe, Tri-Counties Regional Center, Santa Maria Recreation and Parks Department, Vocational Training Center and others. We have been serving the the community since 1974, with our Senior Dial A Ride starting in 2003. We have built a relationship with our clientele. They know they can expect to get to their destinations safely, on time, while not having to break the bank. We have not had a price increase in many years, as we understand many of our Seniors are on a 3380Persons
Households
3,380.003,380.00TOTAL
Yes
No
fixed income.
19. How long have you been in existence and provided services to the community? SMOOTH, Inc. has been serving the the community since 1974, with our Senior Dial A Ride starting in 2003.
CDBG Experience
20. Has your agency received CDBG funding in the past from the City of Santa Maria?
21. If YES, explain when your agency received funding and how your agency did in managing these funds. This includes providing information obtained during your most recent monitoring review by the Special Projects Team.
If NO, explain how your agency is prepared to manage these additional CDBG funds and confirm that you are aware of the various reporting requirements imposed by this federal funding.
SMOOTH was a recipient of CDBG funds from 2005 - 2016. We did not have monitoring review by the Special Projects Team.
We would submit our data on ridership, but did not receive feedback.
Funding Sources
22. List the annual funding sources and amounts for the entire Agency or organization in the table below.
These figures should agree with the figures in the financial statements for your most recent prior fiscal year.
23. How do you offer a service that is both cost-efficient and effective? Our Senior Dial A Ride is our service to the community, so we do not do it to make a profit. With that being said the service is supported by excess SMOOTH funds, donations, grants and public funds(when we are able to secure them).
Timeline
24. What is the proposed start date of construction / project? -answer not presented because of the answer to #1-
25. Phasing
-answer not presented because of the answer to #1-
Yes
No
0 Federal Government
60,074.00State Government
859,024.21County Government
0 Local Government
0 United Way
3,618.00Contributions
0 Fundraising
34,529.70Program Service Fees
Private Foundations
1092452.24Other
2,049,698.152,049,698.15TOTAL
Program Budget top
Revenue
Total Prior Year's
Budget for SM
Program
Total Annual Budget
for Proposed SM
Program
CDBG Portion of
Budget for Proposed
SM Program
Percent of
CDBG
Investment
CDBG Grant/City of Santa Maria
(same as amount requested)) USD$ 0.00 USD$ 22,000.00 USD$ 22,000.00 USD$ 1.00 CDBG Funding from another subsidiary USD$ 0.00 USD$ 20,000.00 USD$ 20,000.00 USD$ 1.00 Grants from other Gov't Agencies USD$ 0.00 USD$ 0.00 USD$ 0.00 USD$ 0.00 United Way USD$ 0.00 USD$ 0.00 USD$ 0.00 USD$ 0.00
Contributions USD$ 0.00 USD$ 0.00 USD$ 0.00 USD$ 0.00
Special Events/Fundraising USD$ 0.00 USD$ 0.00 USD$ 0.00 USD$ 0.00 Legacies & Bequests (Unrestricted) USD$ 5,000.00 USD$ 3,500.00 USD$ 0.00 USD$ 0.00 Membership Dues USD$ 0.00 USD$ 0.00 USD$ 0.00 USD$ 0.00 Program Service Fees USD$ 0.00 USD$ 0.00 USD$ 0.00 USD$ 0.00 Other (Specify in Narrative) USD$ 18,000.00 USD$ 21,000.00 USD$ 0.00 USD$ 0.00 Total USD$ 23,000.00USD$ 66,500.00USD$ 42,000.00USD$ 0.63 Expenses
Total Prior Year's
Budget for SM
Program
Total Annual Budget
for SM Program
CDBG Portion of
Budget for SM
Program
Direct Assistance to Individuals USD$ 0.00 USD$ 0.00 USD$ 0.00 Salaries USD$ 0.00 USD$ 0.00 USD$ 0.00
Professional Fees USD$ 0.00 USD$ 0.00
Supplies/Publication/Printing USD$ 0.00 USD$ 0.00 USD$ 0.00 Occupancy/Utilities USD$ 0.00 USD$ 0.00 USD$ 0.00
Travel/Mileage USD$ 117,285.75 USD$ 130,000.00 USD$ 20,000.00 Other (Specify in Narrative) USD$ 0.00 USD$ 0.00 USD$ 0.00 Capital - Design & Engineering USD$ 0.00 USD$ 0.00 USD$ 0.00 Capital - Property Acquisition USD$ 0.00 USD$ 0.00 USD$ 0.00 Capital - Construction USD$ 0.00 USD$ 0.00 USD$ 0.00
Capital - Financing/Legal USD$ 0.00 USD$ 0.00 USD$ 0.00 Capital - Relocation USD$ 0.00 USD$ 0.00 USD$ 0.00
Capital - Demolition/Clearance USD$ 0.00 USD$ 0.00 USD$ 0.00 Capital - Site Improvements USD$ 0.00 USD$ 0.00 USD$ 0.00 Capital - Admin/Activity Delivery USD$ 0.00 USD$ 0.00 USD$ 0.00 Capital - Off site Improvements USD$ 0.00 USD$ 0.00 USD$ 0.00 Capital - Other (Specify in Narrative) USD$ 0.00 USD$ 0.00 USD$ 0.00 Total USD$ 117,285.75USD$ 130,000.00USD$ 20,000.00
Program Budget Narrative
SMOOTH will utilize the CDBG Grant to assist us in handling the impact that the ever increasing fuel prices have had.
SMOOTH is not eligible for much of the funding that larger City transit company's have access to. The CDBG will allow us to provide more rides, by freeing up the funds that would have to go to pay the fuel bill.
Tables top
% of Annual budget
Households or
Individuals
(Indicate one)
CDBG
Portion of
Budget
Annual Budget
for Santa Maria
Program (must
match the
budget tab)
Percent of
CDBG
Investment
OVERALL Annual
Number of Persons /
Households served
by Santa Maria
Program
REQUIRED Minimum
number of CDBG
Persons/Households
served
Individuals $ 22,000 $ 66,500 33 % 3,380 1,118
Total $ 22,000 $ 66,500 33 % 3,380 1,118
Required Documents top
Documents Requested * Required?Attached Documents *
List of board of directors and local advisory board, if applicable. If N/A, please submit a written statement
in lieu of the required attachments.
Board of Directors
Copy of board authorization to apply for this grant.
Board Authorization
Application ID: 423175
Become a fan of ZoomGrants™ on Facebook
Problems? Contact us at [email protected]
©2002-2023 GrantAnalyst.com. All rights reserved.
"ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC.
Logout | Browser
* ZoomGrants™ is not responsible for the content of uploaded documents.
Agency's organizational chart
Organizational Chart
Certificates of insurance covering Worker's
Compensation and General Liability (it is not
necessary to name City of Santa Maria as additional
insured at this time)
General Liability Insurance
WC Insurance
Current and prior year's financial statements
Financial Statements
Most recent annual audit report (if your agency does
not perform an annual audit because it is not required
to, please submit a written statement in lieu of the
required attachments.)
SMOOTH 2021-2021 audit
Most recent Form 990 and Schedule A Federal Tax
Return
Form 990 and Schedule A Federal Tax Return
Budget information for the current fiscal year and
next fiscal year (if budget for next fiscal year is not yet available, please submit a written statement in
lieu of the required attachments.)
2022-2023 Budget - Board Approved
SMOOTH 2023-24 Written Statement
Capital Projects ONLY: Three (3) bids required, with
at least one (1) bid coming from a local contractor.
Failure to submit may result in an incomplete
application.
Organizational structure: List the total number of
employees for your agency by job title/classification
and salary/wage range for each job/classification.
download template
Organizational Structure