FOR THE COUNCIL MEETING OF MAY 2, 2023
COUNCIL AGENDA REPORT
TO:
FROM:
SUBJECT:
City Council
City Manager
Prepared by: Director of Community Development
FINAL APPROVAL OF THE COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM'S ANNUAL ACTION PLAN FOR FISCAL YEAR
2023-24
RECOMMENDATION:
That the City Council adopt Resolutions:
1. Approving the Public Services activities and allocations under the Community Development Block Grant Program incorporated in the Annual Action Plan for Fiscal Year 2023-24; and
2. Approving the Capital Development activities and allocations under the Community Development Block Grant Program incorporated in the Annual Action Plan for Fiscal Year 2023-24; and
3. Approving the General Administrative activities and allocations under the Community Development Block Grant Program incorporated in the Annual Action Plan for Fiscal Year 2023-24.
BACKGROUND:
To qualify for funding under the Community Development Block Grant (CDBG) Program, the U.S. Department of Housing and Urban Development (HUD) requires the City to follow a public participation process and develop an Action Plan. The Annual Action Plan is part of an overall Five -Year Consolidated Plan which includes details as to how the City will use CDBG funding for the upcoming fiscal year. The City Council -appointed Block Grants Advisory Committee (BGAC) oversees the process that includes an assessment of the needs in the community, development of funding priorities, review of applications, participation of site visits, and recommendation of allocations which are presented to the City Council as a drafted Action Plan.
DISCUSSION:
The drafted Action Plan for Fiscal Year (FY) 2023-24 was introduced to the City Council in the form of a public hearing at its April 4, 2023, meeting. During that meeting, the City Council approved the recommendations presented to it by the BGAC; however, it did not allocate the $37,500 public service City Council set aside. That was continued to April 18, 2023, following direction to staff to obtain information on American Rescue Plan Act (ARPA) funding for the possibility of using $40,000 in additional funds for public service
applicants. At that meeting, the City Council decided to forgo using ARPA funds and only allocate the additional $37,500 in CDBG funds.
Public Services
For a full look at the updated Public Services allocations, see Attachment A.
CDBG Capital
For a full look at the updated Capital allocations, see Attachment B.
Alternative:
Should the City Council decide not to provide final approval of the allocations and drafted Action Plan, staff will bring this item back to the City Council at a later date per the CDBG Citizen Participation Plan guidelines. This may delay the submittal of the plan to HUD and may result in a delay in funding.
Environmental Determination:
The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Fiscal Impact:
The proposed action will provide approximately $1.4 million in Federal funds to address a variety of needs in the community.
Impact to the Community:
The proposed action will address key issues facing the community by providing emergency assistance to the unhoused, special needs populations, at -risk youth, opportunities for sustainable affordable housing, revitalization of neighborhoods, and improvements in infrastructure and accessibility. To review the FY 2023-24 Action Plan, visit the City's website at www.cityofsantamaria.orq/caper c
ROSIE ROJO
Community Programs Manager
CHUEN WU
Director of Community Development
ATTACHMENTS
Attachment A — Public Service Allocations
Attachment B — Capital Project Allocations
2 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
MARIA, CALIFORNIA, APPROVING THE CAPITAL DEVELOPMENT
ACTIVITIES AND ALLOCATIONS UNDER THE COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM INCORPORATED IN
THE ANNUAL ACTION PLAN FOR FISCAL YEAR 2023-24
WHEREAS, the City of Santa Maria is eligible for Federal funding in the amount of $1,451,952 during Fiscal Year 2023-24 for the 49th consecutive year under the Community Development Block Grant (CDBG) Program, and is reprogramming unexpended funds in the amount of $32,000 from prior fiscal years, as well as program income; and
WHEREAS, $906,720 or approximately 65 percent of the City's Fiscal Year 2023- 24 CDBG Entitlement, plus $32,000 from prior fiscal years reprogrammed funds and program income for a total of $938,720, may be used for Capital activities; and WHEREAS, public input has been solicited and received in accordance with the City's adopted Citizen Participation Plan and Federal regulations; and WHEREAS, Federal regulations require that at least two meetings be held for the purpose of obtaining residents' views and responses to proposals and questions; and WHEREAS, two public hearings were held, one on September 20, 2022, and one on April 4, 2023, at which time comments and proposals were heard from the public; and WHEREAS, staff analyzed the eligibility of all proposed activities for the use of CDBG Program funds; and
WHEREAS, the Block Grants Advisory Committee (BGAC) and Community Programs Division staff presented a recommendation to the City Council for the allocation of funds for specific activities under the CDBG Program for Fiscal Year 2023-24; and WHEREAS, notices of all public hearings were made at the time and in the manner required by law.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
1) The following allocations are approved, and incorporated in the Annual Action Plan for the use of Fiscal Year 2023-24 Federal funds under the CDBG program:
PUBLIC FACILITIES AND IMPROVEMENTS (Inc'I 5 percent Project Delivery Cost)
$ 250,000
VTC Enterprises / Accessibility Improvements Project
City of SM / Public Works / ADA and Pedestrian Safety Accessibility $ 123,720
NON-PROFIT FACILITIES PROGRAM (Inc'I 5 percent Project Delivery Cost) Good Samaritan Shelter / Family Shelter Rehabilitation
$ 250,000
HOUSING — RESIDENTIAL REHABILITATION (Inc'I 5 percent Project Delivery Cost) Community Action Partnership of SLO County, Inc. / Minor Home Repair
$ 200,000
CommUnify / Safe at Home Minor Home Repair
$ 100,000
TBRA ADMINISTRATION
$ 15,000
GRAND TOTAL 2023-24 CDBG CAPITAL ALLOCATION
$ 938,720
2) The City Manager, or designee, is hereby authorized to execute the necessary documents on behalf of the City of Santa Maria for application of the funds; and
3) The City Manager, or designee, is hereby authorized to make minor changes to the Annual Action Plan to expedite the use of funding so long as the changes follow the City's CDBG Citizen Participation Plan; and 4) The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
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2 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 2nd day of May 2023.
Mayor
ATTEST:
Chief Deputy City Clerk
APPROVED AS TO CONTENT:
Department Director
3 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
MARIA, CALIFORNIA, APPROVING THE GENERAL ADMINISTRATION
ACTIVITIES AND ALLOCATIONS UNDER THE COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM INCORPORATED IN THE
ANNUAL ACTION PLAN FOR FISCAL YEAR 2023-24
WHEREAS, the City of Santa Maria is eligible for Federal funding in the amount of $1,451,952 during Fiscal Year 2023-24 for the 49th consecutive year under the Community Development Block Grant (CDBG) Program, and is reprogramming unexpended funds in the amount of $32,000 from prior fiscal years, as well as program income; and
WHEREAS, $278,990 or 20 percent of the City's Fiscal Year 2023-24 CDBG Entitlement may be used for general administration activities; and WHEREAS, $10,000 of that $278,990 will be used for Fair Housing activities as required by the U.S. Department of Housing and Urban Development (HUD); and WHEREAS, $268,990 will be left for general administration activities and will be used to cover the staffs expenses in managing the CDBG funding; and WHEREAS, public input has been solicited and received in accordance with the City's adopted Citizen Participation Plan and Federal regulations; and WHEREAS, Federal regulations require that at least two meetings be held for the purpose of obtaining residents' views and responses to proposals and questions; and WHEREAS, two public hearings were held, one on September 20, 2022, and one on April 4, 2023, at which time comments and proposals were heard from the public; and WHEREAS, staff analyzed the eligibility of all proposed activities for the use of CDBG Program funds; and
WHEREAS, the Block Grants Advisory Committee (BGAC) and Community Programs Division staff presented a recommendation to the City Council for the allocation of funds for specific activities under the CDBG Program for Fiscal Year 2023-24; and WHEREAS, notices of all public hearings were made at the time and in the manner required by law.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
1) The following allocations are approved, and incorporated in the Annual Action Plan for the use of Fiscal Year 2023-24 Federal funds under the CDBG program:
1//
General Administration
Fair Housing
268,990
$ 10,000
GRAND TOTAL 2023-24 CDBG GENERAL ADMIN/FAIR HOUSING
278,990
2) The City Manager, or designee, is hereby authorized to execute the necessary documents on behalf of the City of Santa Maria for application of the funds; and
3) The City Manager, or designee, is hereby authorized to make minor changes to the Annual Action Plan to expedite the use of funding so long as the changes follow the City's CDBG Citizen Participation Plan; and 4) The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 2"d day of May 2023.
ATTEST:
Chief Deputy City Clerk
2 Mayor
APPROVED AS
APPROVED AS TO CONTENT.
� N
Department Director
CityiMan3ger
City of Santa Maria Fiscal Year 2023-24 Public Services Allocations Public Services
BGAC / City
Council
Recommendation
Population To
Be Served
Alliance for Pharmaceutical Access - Patient Advocacy for Affordable or No Cost Medications
$ 18,424
Critical Needs
Catholic Charities - Santa Maria Community Services
$ 18,424
Critical Needs
Community Partners in Caring - Volunteer Caregiving
Program
$ 18,424
Elderly
Domestic Violence Solutions - Emergency Shelter
$ 20,424
Critical Needs
Fighting Back Santa Maria Valley - Youth and Young Adult Homeless Services
$ 18,424
Youth /
Homeless
Foodbank - Warehouse Distribution Program
$ 20,424
Critical Needs
Good Samaritan Shelter - Freedom Warming Center
$ 18,750
Homeless
Good Samaritan Shelter - Homeless Shelter Programs
$ 18,750
Homeless
North County Rape Crisis & Child Protection Center - Santa Maria Program
$ 18,350
Critical Needs
Santa Maria Valley "FISH" Meals on Wheels - Meals on
Wheels Santa Maria Valley
$ 20,424
Elderly
The Salvation Army - Hot Lunch Program
$ 18,424
Critical Needs
Total
$ 209,242
c
City of Santa Maria Fiscal Year 2023-24 Capital Allocations Capital Projects
BGAC / City
C ouncil
Recommendation
Pr oject
Delivery
Costs
Total w/
Delivery
C ost
P opulati on To Be
Ser ved
1City
of Santa Maria - ADA Sidewalk Improvement
Project
$ 117,534
$ 6,186
$ 123,720
L MI Areas / Physically
Disabled Individuals
2 CommUnify (formerly Community Action Commission
or CAC) - Safe at Home (M inor Home Repair)
$ 95,000
$ 5,000
$ 100,000
Elderly, Disabled Low
Income Homeowners /
Renters
3 Community Action Partnership of Sa n Luis Obispo
County, Inc. (CAPLSO) - Minor Home Repair Program
$ 190,000
$ 10,000
$ 200,000
Elderly, Disabl ed Low
Income Homeowners/
Renters
5 Good Samaritan Shelter - Family Shelter Rehabilitation $ 237,500
$ 12,500
$ 250,000
Homeless
6 TBRA Administration
$ 15,000
$ -
$ 15,000
Elderly, Disabled Low
Income Homeowners /
Rent ers
VTC Enterprises - Accessibility Improvements Project
$ 237,500
$ 12,500
$ 250,000
Physically /
Developmentally
Disabled Individuals
Total
$ 892,534
$ 46,186
$ 938,720
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