FOR THE COUNCIL MEETING OF JUNE 20, 2023
COUNCIL AGENDA REPORT
TO: City Council
FROM: City Manager
Prepared by: Director of Public Works
SUBJECT: Award of Bid for Phase I of Enos Ranch Project, Bid No. 2023/06
Description:
The City Council will consider awarding the bid for the construction Phase I of the Enos Ranch Project, Bid No. 2023/06 to The J.F. Will Company Inc., in the amount of $390,044.70.
Environmental Notice: The Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 – Existing facilities (operation, repair, maintenance, leasing, etc.) of the California Environmental Quality Act State Guidelines because the scope of work to be conducted is an existing public facility with negligible expansion of the existing uses.
RECOMMENDATION:
Adopt a Resolution awarding the bid and approving an agreement with The J.F. Will Company, Inc., Phase I of the Enos Ranch Project, Bid No. 2023/06.
BACKGROUND:
Under the direction of the City ’s Recreation and Parks Department, the project was designed by Bethel Engineering. The scope of work for Phase I includes the installation of all site utilities for the future Japanese Cultural Center and renovations to the Enos - Smith House.
DISCUSSION:
The project was extensively advertised for bids. The City received one bid, which w as opened by the City Clerk’s Office on May 30, 2023. A summary of the bid submitted is as follows:
Bidder Bid Amount
The J.F. Will Company, Inc. $390,004.70
A detailed tabulation of the bid received is attached (Attachment B). A signed proposal and bid bond forms are available for viewing in the office of the Chief Deputy City Clerk.
The J.F. Will Company, Inc., from Santa Maria , has performed and successfull y completed similar work for many cities throughout Southern California and on the Central 2 Coast. In addition, they have submitted references for their work history. City staff have checked the firm’s references and are comfortable with the ability of the contractor to perform the work successfully.
The recommended action is to award the bid to The J.F. Will Company, Inc., in the amount of $390,004.70.
Alternative(s)
The alternative to the recommended action would be to reject the bid and reissue a Notice Inviting Bids. However, in doing so, would cause a delay of the project and the Public Works Department would need to rebid the project.
Fiscal Considerations
Sufficient funds for this project have been budgeted in FY 2022/2023 from the account titled “Enos House & Park Development.”
Available Budget Account Amount
027-008-040-52-45 $ 2,400,000.00
Estimated Expenditures Amount
Award
Contingency (25%)
$ 390,004.70
$ 97,501.18
Inspection, Testing, Staff Time $ 20,000.00
Total $ 507,505.88
Impact to the Community
The community will benefit from the renovated Enos-Smith House and the new Japanese Cultural Center; it will become a gathering place for future events and will honor residents of Japanese ancestry.
Other Agency Review
No other agency review is necessary or anticipated.
ATTACHMENTS
Attachment A – Agreement_Award of Bid No.2023-06_2023-06-20 Attachment B – Bid Tabulations_Award of Bid No.2023-06_2023-06-20