RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MARIA, CALIFORNIA, AWARDING A PROFESSIONAL SERVICES AGREEMENT IN THE AMOUNT OF $4,000,000 FOR MUNICIPAL IMPROVEMENTS JOB-ORDER PAVEMENT REPAIRS TO V. LOPEZ JR. & SONS, INC.
WHEREAS, the City maintains approximately 53,000,000 square feet of pavement throughout the City, and needs additional resources to make repairs to existing street segments and emergency repairs; and
WHEREAS, on April 11, 2023, the City issued a Formal Bid for Job-Order Pavement Repairs for pavement repairs within the City and notified firms that specialize in this work, including those firms who had expressed interest, as well as those who had previously completed work for the City; and
WHEREAS, on May 20, 2023, the City received three (3) proposals from firms that perform this work; and
WHEREAS, staff reviewed the bids received and determined that V. Lopez Jr. & Sons, Inc., satisfied the requirements and was deemed a qualified firm to provide the needed on-call Job-Order Pavement Repair services; and
WHEREAS, the firm will provide services on an on -call, as-needed, and project- specific basis as defined by the City. All task orders will have a defined scope, schedule, and fee arrangement that will be negotiated based on the unit rate schedule included in the agreement; and,
WHEREAS, the City of Santa Maria determined that the proposed action is not a project as define d by the California Environmental Quality Act (CEQA) (CCR, Title 14, Chapter 3 (CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
1. That a Professional Services Agreement for on-call Job-Order Pavement Repair services is awarded to V. Lopez Jr. & Sons, Inc., for a term of two years with an annual fee not to exceed $4,000,000, annually; and
2. That the City Manager, or designee, is authorized to execute the Professional Services Agreement upon receipt of information required.
2 3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 20th day of June 2023.
ATTEST:
Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
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City Attorney
APPROVED AS TO CONTENT:
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Department Director
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City Manager