1 CITY COUNCIL MEETING MINUTES
CITY OF SANTA MARIA, CALIFORNIA
June 20, 2023, 5:30 p.m.
City Hall Council Chambers
110 East Cook Street
Santa Maria
Roll Call: Mayor Alice Patino, Councilmember Maribel Aguilera -Hernandez, Councilmember Mike Cordero, Councilmember Carlos Escobedo, Councilmember Gloria Soto
Staff Present: City Manager Jason Stilwell, City Attorney Thomas Watson, Police Commander Cohen, Interim Fire Chief Bradley Dandridge, Director of Public Works Brett Fulgoni, Assistant City Manager Andrew Hackleman, Director of Finance Mary Harvey, Library Director Dawn Jackson, Chief Human Resources Officer Linda Le, Director of Community Development Chuen Wu, Director of Recreation & Parks Alex Posada, Public Information Manager Mark van de Kamp, GIS Manager Dawn Scott, Director of Utilities Shad Springer, Chief Deputy City Clerk Rhonda White, Deputy City Clerk Beth Cleary
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1. INVOCATION
Peter Kang of St. Peter's Episcopal Church gave the Invocation.
2. PLEDGE OF ALLEGIANCE
Councilmember Soto led the Pledge of Allegiance.
3. CALL TO ORDER
Mayor Patino convened the meeting and called the meeting to order at 5:30 p.m. and announced that Spanish interpretation services were available, and Ms. Alejandra Villagrana was the interpreter for the evening.
4. PROCLAMATIONS
4.a Proclamation – Recreation and Parks Month, July 2023 Councilmember Escobedo presented a Proclamation recognizing July 2023 as Recreation & Parks Month in the City of Santa Maria. The Proclamation was accepted by Recreation & Parks Commissioners Rebecca Carey and Paul Lee.
2 4.b Proclamation – Juneteenth Independence Day – June 19, 2023 Councilmember Cordero presented a Proclamation recognizing June 19, 2023, as Juneteenth Independence Day in the City of Santa Maria. The Proclamation was accepted by Lawanda Lyons-Pruitt.
5. PUBLIC COMMENT PERIOD
Chief Deputy City Clerk White indicated that one written communication was received from Andres Martinez sharing details about the California Mortgage Relief Program.
Gary Hall spoke (via Zoom) about recent and upcoming mobile home rent stabilization meetings.
6. CONSENT CALENDAR
Consent Calendar Items 6.a.1 through 6.e.2 were approved as presented, including the adoption of Resolution Nos. 2023 -91, 2023 -912, 2023 -93, 2023 -94, 2023 -95, 2023 -96, 2023-97, 2023 -98, 2023 -99, 2023 -100, 2023 -101, 2023 -102, and 2023 -103. The recorded vote appears with each item below.
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopt the Consent Calendar as submitted.
Motion carried unanimously
6.a CITY MANAGER/CITY CLERK DEPARTMENT
6.a.1 Ordinances and Resolutions
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Waive the readin g in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.
Motion carried unanimously
6.a.2 Approval of Minutes
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Approve the Minutes of the regular City Council meeting of June 6, 2023.
Motion carried unanimously
3 6.a.3 Request to Cancel the July 4, 2023, City Council Meeting Action: Adopted as Resolution No. 2023-91.
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopt a Resolution cancelling the regular City Council meeting scheduled on July 4, 2023.
Motion carried unanimously
6.b FINANCE DEPARTMENT
6.b.1 Payment of Warrants
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.
Motion carried unanimously
6.b.2 Payment of Payroll
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and hav ing been approved for payment by the Director of Finance.
Motion carried unanimously
6.b.3 2023 Investment Policy
Action: Adopted as Resolution No. 2023-92.
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopt a Resolution approving the City of Santa Maria’s 2023 Investment Policy.
Motion carried unanimously
6.c PUBLIC WORKS DEPARTMENT
6.c.1 FY 2023-2024 Road Maintenance and Rehabilitation Account Project List for Senate Bill 1, The Road Repair and Accountability Act of 2017
4 Action: Adopted as Resolution No. 2023-93.
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopt a Resolution approving a Road Maintenance and Rehabilitation Account Project List to be funded by the Road Repair and Accounta bility Act of 2017, Senate Bill 1, and incorporated into Fiscal Year 2023-2024 budget.
Motion carried unanimously
6.c.2 Award of Bid for Phase I of Enos Ranch Project, Bid No. 2023/06 Action: Adopted as Resolution No. 2023-94.
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopt a Resolution awarding the bid and approving an agreement with The J.F.
Will Company, Inc., Phase I of the Enos Ranch Project, Bid No. 2023/06.
Motion carried unanimously
6.c.3 Award of Professional Services Agreements for Municipal Improvements Job- Order Pavement Repairs
Action: Adopted as Resolution No. 2023-95.
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
1. Adopt a Resolution awarding a Professional Services Agree ment in the amount of $4,000,000 for Municipal Improvements Job -Order Pavement Repairs to V. Lopez Jr. & Sons, Inc.
Motion carried unanimously
Action: Adopted as Resolution No. 2023-96.
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
2. Adopt a Resolution awarding a Professional Services Agreement in the amount of $4,000,000 for Municipal Improvements Job -Order Pavement Repairs to Main Line Engineering Construction, Inc.
Motion carried unanimously
5 Action: Adopted as Resolution No. 2023-97.
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
3. Adopt a Resolution awarding a Professional Services Agreement in the amount of $4,000,000 for Municipal Improvements Job -Order Pavement Repairs to R. Burke Corporation.
Motion carried unanimously
6.d RECREATION & PARKS DEPARTMENT
6.d.1 Adoption of Engineer’s Reports and Intent to Levy and Collect the 2023 – 2024 Landscape Assessments
Action: Adopted as Resolution No. 2023-98.
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
1. Adopt a Resolution approving the Engineer’s Reports for the 2023 -24 Landscape Maintenance Districts and Special Benefit Zones assessment proceedings.
Motion carried unanimously
Action: Adopted as Resolution No. 2023-99.
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
2. Adopt a Resolution declaring the intent to levy and collect the landscape maintenance assessments for Fiscal Year 2023 -24, and setting a Public Hearing for July 18, 2023, to consider the proposed assessments for the Landscape Maintenance Districts and 19 Special Benefit Zones.
Motion carried unanimously
6.d.2 Agreement with the California Conservation Corps for use of the Newlove Neighborhood Center
Action: Adopted as Resolution No. 2023-100.
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
6 Adopt a Resolution approving an agreement with the California Conservation Corps granting the use of the Newlove Neighborhood Center.
Motion carried unanimously
6.e UTILITIES DEPARTMENT
6.e.1 Second Amendment to the Joint Exercise of Powers Agreement Creating the Central Coast Water Authority
Action: Adopted as Resolution No. 2023-101.
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopt a Resolution authorizing the execution of the Second Amendment to the Joint Exercise of Powers Agreement Creating the Central Coast Water Authority.
Motion carried unanimously
6.e.2 Agreement for Services for Operations and Management of the Santa Maria Regional Landfill Recycling Park
Action: Adopted as Resolution No. 2023-102.
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopt a Resolution approving an Agreement for Services with Santa Maria Ar ea Recycling Terminal, LLC for operations and management of the Santa Maria Regional Landfill Recycling Park.
Motion carried unanimously
7. PRESENTATIONS
7.a Pavement Management Update 2023
The City Council received a presentation by Director of Public Wo rks Fulgoni on the City's roadway condition and maintenance programs as detailed in the Council Agenda Report.
Presentation received and filed.
8. REGULAR BUSINESS
8.a Amendments to the Previously Adopted 2023-24 City Budget (Second Year of the Approved Two-Year Budget)
The City Council received a presentation on amendments to the 2023 -24 mid-cycle City Budget by City Manager Stilwell as detailed in the Council Agenda Report.
7 Assistant City Manager Hackleman, Public Information Manager van de Kamp, and GIS Manager Scott presented the Smart City, Safe City Program and Neighborhood Connect Program.
Public Input
Written correspondence was received from Matthew Chircop, President of the Santa Maria Firefighters Local 2020, who wrote in support of the budget ame ndments and requested $250,000 of the budget be applied to the Alvin Newton Memorial site at the corner of Main Street and Broadway.
Herb Bolton and Mrs. Alvin Newton expressed concern that the Firefighters Memorial Site at the corner of Broadway and Main might not get the funding or attention it deserves as the new Vernon Group Project in Downtown is developed. The City Council assured them that the project is currently under review and that the memorial site would be taken into consideration by both the Planning Commission and City Council when it comes before them.
Action: Adopted as Resolution No. 2023-103.
Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
1. Adopt a Resolution approving amendments to the 2023 -24 mid -cycle City Budget with the following amendments: 1) allocate $250,000 from the Measure U fund balanceReserve Fund to the Recreation & Parks Department for the Public Art Master Plan; 2) remov e Item 6 on the Resolution (increasing appropriations in the General Capital Project Funds to complete the Fire Station #1 Expansion) to consider financing options at a future meeting.
Additional direction was provided to hold a conversation during the 20 24-2026 Budget public hearing about increasing City Council salaries for future Councils and to provide updates at future meeting regarding the Firefighter Memorial and Downtown Project and the DeJoy Street Pocket Park.
Motion carried unanimously
Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Escobedo
2. Policy direction was given to launch two Citywide initiative programs: Smart City, Safe City and Neighborhood Connect. Additional direction was given to change the Spanish interpretation for the Smart City, Safe City logo text in the video from "Ciuda d Lista" to "Ciudad Inteligente."
Motion carried unanimously
8 9. REPORT BY CITY MANAGER
City Manager Stilwell reported the next City Council meeting would be canceled as it falls on July 4th. Santa Maria will be taking an aggressive response to the use of illegal fireworks before, during, and after July 4th by using high -altitude aircraft radio and GPS technology to pinpoint launches and the Police Department will provide fireworks enforcement including fines up to $1,000. For the July 18th meeting, items would include the Hometown Heroes recognition, Businesses of the Month, a retirement resolution for Tim McNulty, Enos Ranch West Development Mitigation Fees, a solar power award and the Annual July Appointments to Boards/Commissions.
10. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS) Councilmember Soto reported she attended the recent staff Anti -Harassment Training, budget briefings, an Airport District meeting, a meeting with the Pasadera Developers, and a mobile home park meeting with park owners.
Councilmember Aguilera -Hernandez reported she attended a meeting with the Pasadera Developers, an Investment Committee meeting, the Police Council Dinner Fundraiser, and a League of Women Voters Meeting.
Councilmember Escobedo reported he attended the Machado Plaza Ribbon Cutting Ceremony, the Central Coast Airfest 2023 Kickoff BBQ, and a meeting with the Pasadera Developers.
Councilmember Cordero reported he attended a CommUnify meeting, the Machado Plaza Ribbon Cutting Ceremony, the Poli ce Council Dinner Fundraiser, the recent staff Anti-Harassment Training, the New Beginnings Educational Luncheon, the Central Coast Airfest 2023 Kickoff BBQ, and a recent badge pinning at the Police Department.
Mayor Patino reported she attended the Machad o Plaza Ribbon Cutting Ceremony, a meeting with the California Alliance of Local Electeds, the New Beginnings Educational Luncheon, a CET Public Hearing, a North County Subregional Planning Committee meeting, the SBCAG Monthly Board meeting, the Central Coast Airfest 2023 Kickoff BBQ, and APCD Meeting, a League of Women Voters Meeting, and recent badge pinning at the Police Department.
11. ADJOURNMENT
There being no further business before the City Council, Mayor Patino declared the City Council meeting adjourned at 8:39 p.m.
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Rhonda M. White, Chief Deputy City Clerk
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Alice M. Patino, Mayor