Agenda packet — Santa Maria City Council, August 15, 2023 (part 2 of 3)

General Fund

GENERAL FUND
General Fund Balance. The chart below shows,
with 100 percent of the year complete, revenues are
at 102.2 percent of projections while expenditures
are at 98.7 percent of appropriations.

General Fund
Budget 4th Quarter Percent
Balance, Start of Year
Revenues`
Expenditures'
Balance
*Includes Transfers
S 10.071.920
86,759,760

89.801.530
S 7.030.150 S 10.071.920
S 10.071.920
88,668,430
88,668,430
102.2%

98.7%
The beginning fund balance is an estimate because
the City's annual audit is not finalized. Revenues are
more than budget because key revenue sources
outperformed projections by $4.3 million. Most
notably, Hotel/Bed Tax and Permit Revenues both
exceeded estimates by about 34 percent. A
discussion of the changes in each category follows
in the "Major Revenue Variance" section of this
report.

It is important to note that expenditures include a
transfer totaling $8.4 million, with the Local
Economic Augmentation Fund (LEAF), General
Capital Project Fund, and Reserve for Unfunded
Pension Benefits each receiving one-third or $2.8
million. The City Council authorized, as part of the
2022-24 Budget, all General Fund revenues above
expenditures as of June 30th of each year be
transferred equally between those three accounts.

Excluding the $8.4 million transfer, General Fund
expenditures were $80.2 million or 89.3 percent of
budget.

The chart below provides summary comparison
information on revenues, expenditures, and
transfers for the fourth quarter ending June 30,
2023, versus the fourth quarter ending June 30,
2022.

Year to Date Comparison to Prior Year
2022-23 2021-22 Over(Under)
Revenues:

Taxes
Licenses & Permits
Use of money
Inter -governmental
Charges for services
Other revenue
Operating revenues
Transfers -in
Total revenues
Expenditures:

Public Safety
Recreation & Parks
General Government
Community Dev.

Public Works
Operating Expenses
Transfers -out
Total expenditures
S 67,203,380
4,133,760
1,752,830
1,810,830
5,957,310
262,730
$ 64,564,690

4.481,160

1.631,490

12.465,860

6.992,810
333,160
S 2.638.690
(347.400)
121.340
(10,655.030)
(1,035.500)
(70.430)
81,120.840

7.547.590

90.469,170

5.061.390
(9,348.330)
2,486.200
S 88.668.430 S 95.530.560 S (6.862.130)
S 44,558,840
11,145,360
12,444,350
5,080,250
3,682,630
76,911.430

11.757.000
S 88.668.430
S 40,894,630
9,622,120
11,979,380

3.977,210

3.272,890

69.746,230

25.784.330
S 95.530.560
S 3,664.210
1,523.240
464.970
1,103.040
409.740
7,165.200
(14.027.330)
S (6.862.130)
The significant drop in revenues is primarily
because of a one-time, $10 million revenue loss
allocation allowable under the American Rescue
Plan Act (ARPA) received in 2021-22.

Measure U Fund: The following chart shows that
revenues received through June are at 105.5
percent of budget, or $27.2 million. Expenditures
are 82.6 percent of budget or $5.8 million under
budget.

Measure U Fund
Actual
Budget 4th Quarter Percent
Beginning Fund Balance S 17.407.947 S 17.407.947
Revenue
Measure U Revenue S 25.787.354 S 27.209.490 105.5%
Expenditures
Community Development 916.724 786.790 85.8%
City Manager's Office 22.500 19.760 87.8%
Finance 2.600 2.600 100.0%
Library 1,065.960 826.070 77.5%
Recreation & Parks 3.358.817 3.076.950 91.6%
Fire 15.363.935 11,214.150 73.0%
Police 12.614.692 11.630.840 92.2%
Total Expenditures 33.345.228 27.557.160 82.6%
Revenue over (under)
Expenditures S (7.557.874) S (347.670)
Ending Fund Balance S 9.850.073 S 17.060.277
Most of the budget underrun, $4.1 million, is in the
Fire Department and is primarily due to $4.6 million
of budgeted capital projects and equipment
purchases of which just under $1.1 million has been
expended through the fourth quarter. Budgeted
capital projects include the design and construction
of a training center, the renovation design of the Fire administration building, and the purchase of a
second ladder truck that has been ordered. The
Police Department is under budget by about $1
million due to vacant positions and capital
purchases, including tasers and the body camera
system were not acquired before fiscal year-end.

Community Development is under budget by
$130,000 because of Code Enforcement vacancies.

The Library is under budget by $239,900 because
plans to resume Sunday operations have been
delayed until July 2023. Recreation & Parks
programs are under budget by $281,900, as a result
of vacancies in the Park Rangers division. The
budget in the City Manager's Office is for the costs
associated with maintaining the City's mass
notification system database. The Finance budget is
for the annual independent audit of Measure U
financial activity. Through June, 89 percent of
Measure U expenditures have been spent on Public
Safety, 6 percent on Youth Services, and 5 percent
on Quality of Life.

Quarterly Financial Report - Fourth Quarter Ending June 30, 2023

Page 3 of 5 ends

Major General Fund Revenue Variances: The four major General Fund revenue sources, as shown on the chart to the right,
account for approximately
74 percent of total General
Fund revenues. Three of the
four key revenues are
showing increases with
Property Tax revenue
having the largest dollar and
percentage increase over
last year.

There are numerous
differences between the indiv.dual revenues received during this year and prior years. Below gives a better picture of what is driving these revenue variances.

General Fund
Actual
Receipts Percent
Budget 4th Quarter Received
Receipts -
Prior Year
4th Quarter
Sales Tax
Property Tax
Hotel/Bed Tax
Licenses, Permits, & Fees
Total Key Revenues
All Other Revenues
Total Revenues
$ 30,694.440
24,419.910
3,152,580
3,081,550
61,348.480
25411,280
S 86,759,760
$ 32.005,340
25,253,480
4,237,640
4,133,760
65,630,220
23,038,210
$ 88,668,430
104.3%
103.4%
134.4%
134.1%
107.0%

90.7%
102.2%
$ 31,074,690
23,409,600
4,153,140

4.481,160

63.118,590

32.411,970
$ 95.530,560
Key variances include:
• Sales Tax. Receipts through the fourth quarter are approximately 3 percent or about $930,600 higher compared to last fiscal year. All industry groups are contributing to the year -over -year increase with restaurants and hotels showing the highest percentage growth and autos and transportation showing the largest dollar increase. However, sales tax receipts from autos and transportation category is expected to decline in 2023-24, because of higher financing costs and prices for essential goods like groceries and rent, making a vehicle purchase out of reach for many consumers. • Property Tax. The bulk of these payments is received from Santa Barbara County in December, January, April, and May of each year. Property taxes received to date are $1.8 million or 7.9 percent greater than last fiscal year. The majority of the gain is derived from increases in assessed values from the 2 percent Proposition 13 inflation adjustment, transfers of ownership, and recapture of previous reductions due to market value losses under Proposition 8. • Hotel/Bed Tax. Through June, Transient Occupancy Tax (TOT) receipts are approximately $84,500 or 2 percent more than last fiscal year and ahead of estimates by about $1.1 million or 34.4 percent.

The increase in revenues is partly due to inflation prompting hoteliers to raise room rates, coupled with steady occupancy rates with the return of community events attracting visitors to the area. TOT generates about five percent of General Fund revenues.
• Licenses, Permits, & Fees. Permit revenue is at $4.1 million, exceeding projections by 34.1 percent or nearly $1.1 million, and is about $347,000 less than the fourth quarter for the prior fiscal year.

During the fourth quarter, the City issued 120 permits for accessory dwelling units (ADUs), comparable to 122 ADU permits issued for the same quarter last year. The City also issued permits for Seaside Packing, an industrial warehouse located north of La Brea and east of A Street, and 20 permits for single-family homes at a new residential subdivision, called Skyview Estates, located east of Santa Maria Way, south of Valley Christian Academy.

Expenditures. For the fourth quarter, ended June 30, 2023, expenditures are 98.7 percent of budget.

The below chart summarizes variances by department:

Key variances include:

Quarterly Financial Report - Fourth Quarter Ending June 30, 2023 Page 4 of 5 Transfers
Total
General Fund
22-23
Budget YTD Actual
Percent 21-22
Expended YTD Actual
Police $ 36,060,710
Fire 12,719,220
Recreation & Parks 11,987,630
Finance 4,425,710
Community Dev. 6,570,820
Public Works 4,345,200
City Manager's Office 8,800,400
City Attorneys Office 1,323,640
Mayor & Council 196,220
Total 86,429,550
3,371,980
$ 33,007,640
11,551,200
11,145,360
3,632,480
5,080,250
3,682,630
7,381,270
1,239,280
191,320
76,911,430
11,757,000
348.7%

91.5%

90.8%

93.0%

82.1%

77.3%

84.8%

83.9%

93.6%

97.5%

89.0% 69,746,230
25,784,330
$ 28,368,250
12,526,380
9,622,120
3,127,710
3,977,210
3,272,890
7,619,780
1,062,800
169,090
$ 89,801,530 $ 88,668,430 98.7% $ 95,530,560
• Police. Under budget by
about $3 million or about 8.5
percent, mainly due to vacant
positions which have resulted
in salary (and benefits) savings
of $2.9 million through June.
• Fire. Under budget by $1.2
million or about 9.2 percent,
due to vacancies, fewer mutual
aid responses resulting in lower
overtime costs, as well as
some fire equipment purchases
not occurring as planned.
• Community Development.

Under budget 22.7 percent or approximately $1.5 million because of vacancies in the Planning and Community Services divisions and the timing of expenditures for contractual services. The contract for the General Plan Update will extend into the next fiscal year. In addition, the pending payment of the fourth-quarter invoice for contractual services with Santa Barbara County for Animal Control Services accounts for a portion of the budget underrun. The quarterly payments for animal control services are $215,135 totaling $850,540 for fiscal year 2022-23. • City Manager's Office. Under budget 16.1 percent or approximately $1.4 million, due to vacant positions mostly in the Information Technology division and primarily in the first half of the fiscal year.

Four of the five vacant positions were filled in the third quarter. In addition, some contractual service agreements and capital purchases were not complete by fiscal year-end and are contributing to the underrun.
• Finance. Under budget 17.9 percent or $793,000, due to vacant positions, mostly in the first part of the year, in the Accounting and Budget functional areas. Recruitments in the past three quarters have been successful, dropping the number of vacancies from seven to two. • Other General Fund Departments. The remaining General Fund departments are under budget by between 7 percent and 15.2 percent as a result of vacant positions and incomplete contract service agreements. Public Works has the largest percentage of budget savings at 15.2 percent, and Recreation and Parks has the largest dollar budget savings at approximately $842,000.

Budget
22-23 Percent
YTD Actual Expended
21-22
YTD Actual
Staffing $ 62,054,470 $ 54,862,760
Contracts & Services 11,163,320 9,007,600
Materials & Supplies 3,650,480 4,034,650
Maintenance & Operations 7,735,590 7,717,580
Capital Outlay 905,540 368,690
Sub -Total 85,509,400 75,991,280
Debt Service 920,150 920,150
Transfers 3,371,980 11,757,000

88.4%

80.7%
110.5%

99.8%

40.7%
$ 50,185,950
6,652,010
3,512,350
8,020,670
455,100

88.9%
100.0%
348.7%
68,826,080
920,150
25,784,330
The chart to the left
summarizes General Fund
costs by type and shows
that with the exception of
Materials and Supplies,
each type of operating cost
is within the budget. Staffing
is under budget by
approximately $7.2 million
or 11.6 percent due to
Total $ 89,801,530 $ 88,668,430 98.7% $ 95,530,560 numerous vacancies throughout operational
departments, with the majority occurring in the Police Department and during the first six months of the fiscal year. Recently, the labor market has eased and the City has been much more successful in hiring full-time personnel. Contracts & Services is under budget by 19.3 percent or about $2.1 million due to some service agreements that were not complete by year-end, including work on the General Plan Update project and the grant funded, Recreation and Parks Santa Maria Outdoor Recreation Experience (SMORE) program. Both contracts are multi -year agreements and will continue in the next fiscal year.

The timing of the fourth quarter payment of $215,135 toward the Animal Services contract is also contributing to the underrun. Materials and Supplies are over budget by 10.5 percent or $384,000 and is caused by increases in electricity, gas, and water costs (rates), making it more expensive to operate and

Quarterly Financial Report - Fourth Quarter Ending June 30, 2023

Page 5 of 5 ends

maintain City buildings and parks. Capital is under budget by 59.3 percent or nearly $537,000 because some equipment ordered in the fourth quarter, including the unexpected replacement of the pool heater, were not received before June 30, 2023. In addition, some planned purchases for equipment for the Fire Department did not occur. The debt service expenditure includes $634,210 for the final annual payment from the Fire Department to the Solid Waste Collection Fund for the payoff of the CaIPERS Side Fund, and $266,910, total semi-annual lease financing payments for the CAD/RMS system.

ENTERPRISE FUNDS
The Statement of Revenues and Expenses for the fourth quarter ending June 30, 2023, for the three enterprise funds, are shown on the chart below.

Water/
Public
Wastewater Solid Waste Transit
Revenues
Charges for Service
Interest Income
Other Revenue
Total Revenues
Expenses
Operating
Capital Expenditures
State Water Payments
Debt Service
$ 55,233,200 $ 32,198,350 $ 607,050
1,258,450 521,760 260,890
2,253,920 6,496,720 10,557,832
58,745.570 39,216,830 11,425,772
17,175, 990
3,504,610
23,401,100
1,498.350
30, 317,130
1,701,650
7,608,110
3,556,750
Total Expenses 45,580.050
Revenues/Expenses $ 13,165.520

32.018, 780 11,164, 860
$ 7,198,050 $ 260,912
Water/Wastewater Fund. Revenues
exceeded expenditures by $13.2
million, which is about $1.8 million more
than last year. Revenues increased 1.3
percent or $780,000 compared to the
prior year due to higher revenues
generated through increases in the City
Council -approved water rates and user
fees. Expenses are $980,000 less than
last year primarily due to lower debt
service payment of $1.5 for the 2021A
Refunding Bonds compared to the prior
year's payment of $4.3 million for the
1997 Certificate of Participation (97
COPs) and 2012A Refunding Bonds. The 97 COPs and 2012A Refunding Bonds were refinanced in November 2021 with the issuance of 2021A Refunding Bonds. Through the third quarter, Water and Wastewater operational expenses are under budget by 13.6 percent as a result of personnel savings from vacant positions and fewer maintenance and contractual services agreements needed than expected.

Solid Waste Fund. The Solid Waste Fund reports refuse collection and disposal activities. Through the fourth quarter, Solid Waste revenues exceeded expenditures by approximately $7.2 million as a result of operational costs being under budget by approximately $3.6 million or 10.5 percent, combined with relatively low capital expenditures made through June. However, budget of approximately $10.6 million is expected to be carried forward to 2023-24 to complete several capital projects, including $6.2 million towards development of the Integrated Waste Management Facility at Los Flores and $2.3 million for the landfill collection gas system expansion project. Compared to the prior year, revenues increased by $8 million, and expenditures decreased by $3.2 million.

Transit Funds. The City operates the Santa Maria Regional Transit (SMRT) and Breeze Transit systems, which are funded by a combination of Federal grants, State transportation funds, and user fares.

Fare revenue through the fourth quarter is approximately $607,000, which is about $75,000 less than fares earned through the fourth quarter of the prior year. This variance is attributed to a fewer number of bus passes purchased by local school districts this year as districts restored school bus service. In addition, in the prior year, there were one-time purchases of bus passes from Allan Hancock College (AHC) and other grant programs that allowed free AHC student bus rides.

Transit capital expenditures include $1.7 million for the purchase of two electric replacement, $1.1 million towards transit fleet electrification infrastructure, $427,300 to acquire land for the Jones Street Multi - Purpose Trail, and $145,300 for bus stop improvements. The farebox ratio through June 30, 2023, is 8 percent based on fares received and operating expenses recorded to date.

FOR THE COUNCIL MEETING OF AUGUST 15, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: City Manager
Prepared by: Director of Finance
SUBJECT: CaIPERS Salary Schematic Schedule
Description:

The City Council will consider approving the single salary schedule in compliance with the requirement of CaIPERS to incorporate the change to the GIS Analyst classification.

Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATIONS:

Adopt a Resolution approving a comprehensive schematic schedule for all full-time and part-time employees in accordance with CaIPERS guidelines.

BACKGROUND:

Resolution No. 2023-103 delegated the authority to the City Manager to approve the recommended new job classifications and respective job descriptions as presented in the mid -cycle Budget. On June 20, 2023, the creation of the GIS Analyst classification was approved as part of the mid -cycle Budget.

DISCUSSION:

A Comprehensive Salary Schematic ("Schedule") for the City of Santa Maria is created and presented in accordance with CaIPERS regulations intended to ensure consistency when reporting compensation for City employees. The Public Employees' Retirement Law (PERL) Government Code Section 20636(b)(1) requires pay amounts to be paid pursuant to publicly available pay schedules. The Schedule includes pay rate information for all full-time and part-time employees. The Schedule enhances the disclosure and transparency of public employee compensation by requiring that the pay rates be listed on a single -pay schedule as per CaIPERS' requirements. The Schedule (Attachment A) incorporates the change reflected to the GIS Analyst classification. Upon adoption of the Resolution by the City Council, the Schedule will be posted on the City of Santa Maria's website.

Alternative(s)
A decision by the City Council to not approve the compensation schedule would result in being out of compliance with CaIPERS.

Fiscal Considerations
None.

Impact to the Community
The requested schedule change will enhance service to the community and maintain compliance with CaIPERS.

ATTACHMENT A — FT_PT_LS_Salary Schematic
2 Grade Description
322 ACCOUNT CLERK - SCALE HOUSE
324 ACCOUNT CLERK I
323 ACCOUNT CLERK II
370 ACCOUNTING TECHNICIAN I
371 ACCOUNTING TECHNICIAN II
374 ACCOUNTING TECHNICIAN III
367 ADMINISTRATIVE ASSISTANT
447 ARFF SPECIALIST I
448 ARFF SPECIALIST II
ASSISTANT CITY ATTORNEY (Org Leader
Broadband - Non Safety)
ASSISTANT CITY MANAGER (Corp Leader
Broadband - Non Safety)
203 ASSISTANT PLANNER
008 ASSISTANT TO THE CITY MANAGER
204 ASSOCIATE PLANNER
ASST DIR OF RECREATION & PARKS (Org Leader
Broadband - Non Safety)
388 AUTOMOTIVE SERVICE WRITER
140 BUILDING DIVISION MANAGER
217 BUILDING INSPECTOR I
220 BUILDING INSPECTOR II
347 BUILDING PERMIT TECHNICIAN I
348 BUILDING PERMIT TECHNICIAN II
173/174/
175/181
BUSINESS PROGRAM LEADER (Broadband)
164 BUSINESS SYSTEMS ANALYST
230 CAD TECHNICIAN
264 CHIEF BUILDING INSPECTOR
130 CHIEF DEPUTY CITY CLERK
CHIEF HUMAN RESOURCES OFFICER (Corp Leader
Broadband - Non Safety)
CHIEF INFORMATION OFFICER (Corp Leader
Broadband - Non Safety)
146
146
150
226
146

CHIEF PUBLIC WORKS INSPECTOR
CITY ATTORNEY (Corp Leader Broadband - Non
Safety)
179 CITY MANAGER (Broadband)
166 CODE ENFORCEMENT OFFICER I
167 CODE ENFORCEMENT OFFICER II
165 CODE ENFORCEMENT SUPERVISOR
168 CODE ENFORCEMENT TECHNICIAN
211 COMMUNITY PROGRAMS MANAGER
340 CONFIDENTIAL OFFICE CLERK I
341 CONFIDENTIAL OFFICE CLERK II
311 CONFIDENTIAL SECRETARY
343 CONFIDENTIAL TECHNICIAN I
344 CONFIDENTIAL TECHNICIAN II
346 CONFIDENTIAL TECHNICIAN III

CORPORATE/EXECUTIVE LEADER - NON SAFETY
(Broadband)

CORPORATE/EXECUTIVE LEADER - SAFETY
(Broadband)
265 CREW LEADER/MAINTENACE SPECIALIST
298 CRIME ANALYST
146
150
City of Santa Maria
Schematic Full -Time Bi-Weekly Rates
Effective 08/15/2023
Bi-Weekly Rates
Assoc. Step A Step B Step C Step D Step E
176
146
176
g
g
g
g
g
g
g
1,707.47
1,665.78
1,842.25
2,023.01
2,230.86
2,342.39
2,220.50
2,660.59
2,926.60
m 5,913.48
m 7,490.39
g
m
g
m 5,913.48
g
m
g
g
g
g
m 3,293.94
m 3,660.08
g 2,517.64
g 2,913.77
m 4,123.90
m 7,490.39
m 7,490.39
2,272.75
4,259.48
2,867.51
2,412.70
4,636.18
2,397.38
2,643.73
2,053.67
2,273.00
CHIEF OF POLICE (Corp Leader Broadband - Safety) psmp 7,923.08 g
m 7,490.39
m 9,300.97
g 2,216.89
g 2,420.88
g 2,913.90
g 1,782.86
m 3,980.76
m 1,498.86
m 1,656.07
m 2,071.30
m 2,071.30
m 2,283.61
m 2,643.57
m 7,490.39
psm 7,923.08
g
g
2,552.44
1,792.84
1,749.07
1,934.36
2,124.16
2,342.40
2,459.51
2,331.53
2,793.62
3,072.93
1,882.48
1,836.52
2,031.08
2,230.37
2,459.52
2,582.49
2,448.11
2,933.30
3,226.58
1,976.60
1,928.35
2,132.63
2,341.89
2,582.50
2,711.61
2,570.52
3,079.97
3,387.91
2,386.39 2,505.71 2,631.00
4,472.45 4,696.07 4,930.87
3,010.89 3,161.43 3,319.50
2,533.34 2,660.01 2,793.01
4,867.99 5,111.39 5,366.96
2,517.25 2,643.11 2,775.27
2,775.92 2,914.72 3,060.46
2,156.35 2,264.17 2,377.38
2,386.65 2,505.98 2,631.28
3,843.08 4,035.23 4,236.99
2,643.52 2,775.70 2,914.49
3,059.46 3,212.43 3,373.05
4,330.10 4,546.61 4,773.94
2,075.43
2,024.77
2,239.26
2,458.98
2,711.63
2,847.19
2,699.05
3,233.97
3,557.31
9,855.79
11,432.70
2,762.55
5,177.41
3,485.48
9,855.79
2,932.66
5,635.31
2,914.03
3,213.48
2,496.25
2,762.84
5,995.48
4,448.84
3,060.21
3,541.70
5,012.64
11,432.70
11,432.70
11,884.62
2,680.06 2,814.06 2,954.76 3,102.50
11,432.70
2,327.73
2,541.92
3,059.60
1,872.00
4,179.80
1,573.80
1,738.87
2,174.87
2,174.87
2,397.79
2,775.75
2,444.12
2,669.02
3,212.58
1,965.60
4,388.79
1,652.49
1,825.81
2,283.61
2,283.61
2,517.68
2,914.54
2,566.33
2,802.47
3,373.21
2,063.88
4,608.23
1,735.11
1,917.10
2,397.79
2,397.79
2,643.56
3,060.27
13,244.30
2,694.65
2,942.59
3,541.87
2,167.07
4,838.64
1,821.87
2,012.96
2,517.68
2,517.68
2,775.74
3,213.28
11,432.70
11,884.62
2,171.87 2,280.46 2,394.48 2,514.20 2,639.91
2,407.03 2,527.38 2,653.75 2,786.44 2,925.76
08/15/2023

Page 1 of 4 ends

City of Santa Maria
Schematic Full -Time Bi-Weekly Rates
Effective 08/15/2023
Bi-Weekly Rates
Grade Description Assoc. Step A Step B Step C Step D Step E 421 CRIME LAB AND EVIDENCE SUPV pn 4,036.71 4,238.55 4,450.48 4,673.00 4,906.65 417 CRIMINALISTICS TECHNICIAN I pn 2,518.90 2,644.85 2,777.09 2,915.94 3,061.74 418 CRIMINALISTICS TECHNICIAN II pn 3,265.75 3,429.04 3,600.49 3,780.51 3,969.54 331 CUSTOMER SERVICE CLERK g 1,434.34 1,506.06 1,581.36 1,660.43 1,743.45 389 CUSTOMER SERVICE TECHNICIAN g 2,088.95 2,193.40 2,303.07 2,418.22 2,539.13 373 DEPUTY CITY CLERK m 2,293.49 2,408.16 2,528.57 2,655.00 2,787.75 009 DEPUTY CITY MANAGER m 5,668.53 5,951.96 6,249.56 6,562.04 6,890.14 DEPUTY DIRECTOR - SOLID WASTE (Org Leader
176 Broadband - Non Safety) m 5,913.48 9,855.79
178 DEPUTY FIRE CHIEF (Org Leader Broadband- Safety) psmf 6,140.39 10,101.93 424 DIGITAL FORENSICS EXAMINER pn 3,522.78 3,698.92 3,883.87 4,078.06 4,281.96 DIR OF COMMUNITY DEVELOPMENT (Corp Leader
146 Broadband - Non Safety) m 7,490.39 11,432.70
146 DIR OF PUBLIC WORKS (Corp Leader Broadband - m 7,490.39 11,432.70 Non Safety)
146 DIR OF RECREATION & PARKS (Corp Leader m 7,490.39 11,432.70 Broadband - Non Safety)
146 DIRECTOR OF FINANCE (Corp Leader Broadband - m 7,490.39 11,432.70 Non Safety)
146 DIRECTOR OF UTILITIES (Corp Leader Broadband - m 7,490.39 11,432.70 Non Safety)
319 DISPATCHER I pn 2,454.47 2,577.19 2,706.05 2,841.35 2,983.42 320 DISPATCHER II pn 2,847.18 2,989.54 3,139.02 3,295.97 3,460.77 302 ENGINEER I g 2,914.45 3,060.17 3,213.18 3,373.84 3,542.53 303 ENGINEER II g 3,213.20 3,373.86 3,542.55 3,719.68 3,905.66 317 ENGINEER III g 3,542.57 3,719.70 3,905.69 4,100.97 4,306.02 231 ENGINEERING TECH II g 2,268.87 2,382.31 2,501.43 2,626.50 2,757.83 232 ENGINEERING TECH III g 2,517.64 2,643.52 2,775.70 2,914.49 3,060.21 228 EQUIPMENT MECHANIC I g 2,095.43 2,200.20 2,310.21 2,425.72 2,547.01 225 EQUIPMENT MECHANIC II g 2,258.18 2,371.09 2,489.64 2,614.12 2,744.83 190 EXECUTIVE ASSISTANT m 2,813.95 2,954.65 3,102.38 3,257.50 3,420.38 253 FACILITIES SUPERVISOR g 3,055.48 3,208.25 3,368.66 3,537.09 3,713.94 281 FIELD MECHANIC g 2,373.63 2,492.31 2,616.93 2,747.78 2,885.17 332 FINANCE CLERK I g 1,707.49 1,792.86 1,882.50 1,976.63 2,075.46 333 FINANCE CLERK II g 1,882.86 1,977.00 2,075.85 2,179.64 2,288.62 329 FINANCE LEAD CLERK g 2,071.18 2,174.74 2,283.48 2,397.65 2,517.53 449 FIRE BATTALION CHIEF psmf 5,715.06 6,000.81 6,300.85 6,615.89 6,946.68 450 FIRE CAPTAIN f 3,681.37 3,865.44 4,058.71 4,261.65 4,474.73 189 FIRE CHIEF (Corp Leader Broadband - Safety) psmf 7,923.08 - - 11,884.62 451 FIRE ENGINEER f 3,233.58 3,395.26 3,565.02 3,743.27 3,930.43 452 FIRE FIGHTER f 2,926.60 3,072.93 3,226.58 3,387.91 3,557.31 453 FIRE FIGHTER IN TRAINING f 2,191.45 2,301.02 2,416.07 2,536.87 2,663.71 443 FIRE INSPECTOR I f 2,553.12 2,680.78 2,814.82 2,955.56 3,103.34 444 FIRE INSPECTOR II f 2,814.83 2,955.57 3,103.35 3,258.52 3,421.45 446 FIRE MARSHAL m 5,581.96 5,861.06 6,154.11 6,461.82 6,784.91 295 FIRE PREVENTION OFFICER I f 2,660.59 2,793.62 2,933.30 3,079.97 3,233.97 296 FIRE PREVENTION OFFICER II f 2,926.60 3,072.93 3,226.58 3,387.91 3,557.31 254 FLEET SERVICES SUPERVISOR g 3,208.28 3,368.69 3,537.12 3,713.98 3,899.68 182 GIS ANALYST g 3,436.54 3,608.37 3,788.79 3,978.23 4,177.14 299 GIS MANAGER m 3,552.69 3,730.32 3,916.84 4,112.68 4,318.31 192 GIS TECHNICIAN I g 2,677.62 2,811.50 2,952.08 3,099.68 3,254.66 193 GIS TECHNICIAN II g 2,952.07 3,099.67 3,254.65 3,417.38 3,588.25 372 GRANTS SPECIALIST I g 2,337.92 2,454.82 2,577.56 2,706.44 2,841.76 378 GRANTS SPECIALIST II g 2,577.58 2,706.46 2,841.78 2,983.87 3,133.06 209 GROUNDSKEEPER g 1,584.75 1,663.99 1,747.19 1,834.55 1,926.28 400 HEAVY EQUIPMENT MECHANIC g 2,564.33 2,692.55 2,827.18 2,968.54 3,116.97 401 HOUSING & COMMUNITY SERVICE TECHNICIAN g 2,273.00 2,386.65 2,505.98 2,631.28 2,762.84 423 INVESTIGATIVE SPECIALIST pn 2,442.60 2,564.73 2,692.97 2,827.62 2,969.00 08/15/2023

Page 2 of 4 ends

Grade Description
286 LABORATORY COORDINATOR
275 LANDFILL HEAVY EQUIP LEAD OPR
274 LANDFILL HEAVY EQUIP OPR
276 LANDFILL HEAVY EQUIP OPR II
282 LEAD MECHANIC
307 LEAD WASTEWATER OPERATOR
308 LEAD WATER OPERATOR
350 LIBRARIAN I
248 LIBRARIAN II
147 LIBRARIAN III
352 LIBRARY ASSISTANT I
354 LIBRARY ASSISTANT II
351 LIBRARY CLERK
LIBRARY DIRECTOR (Corp Leader Broadband - Non
Safety)
353 LIBRARY TECHNICIAN
244 MAINTENANCE WORKER I
240 MAINTENANCE WORKER II
330 OFFICE ASSISTANT I
328 OFFICE ASSISTANT II

ORGANIZATIONAL / ENTERPRISE LEADER - NON
SAFETY (Broadband)

ORGANIZATIONAL / ENTERPRISE LEADER -
SAFETY (Broadband)
382 OUTREACH COORDINATOR
183 PARK SERVICE OFFICER
238 PARK SERVICES OFFICER II
283 PARK SERVICES OFFICER III
268 PARKS & FOREST SUPERVISOR
430 PEG PRODUCTION MANAGER
278 PLAN CHECK ENGINEER
124 PLANNING DIVISION MANAGER
216 PLANNING TECHNICIAN
297 PLANS EXAMINER
422 POLICE CORPORAL
City of Santa Maria
Schematic Full -Time Bi-Weekly Rates
Effective 08/15/2023
Bi-Weekly Rates
Assoc. Step A Step B Step C Step D Step E
146
176
177
177
416
413
355
327
325
326
410
256
390
293
127
362
241
135
169
170
257
285
259
252
314
316
312
r VLII., III V IJIVIV LAJIVIIVIMI'IUJCM 1VIly LtdUCI

POLICE LIEUTENANT

POLICE OFFICER

POLICE RECORDS SUPERVISOR

POLICE RECORDS TECH -DETECTIVES

POLICE RECORDS TECHNICIAN I

POLICE RECORDS TECHNICIAN II

POLICE SERGEANT

POLICE SERVICES TECHNICIAN

POLICE TRAINEE

PRINCIPAL CIVIL ENGINEER

PRINCIPAL PLANNER

PROPERTY -EVIDENCE CLERK

PUBLIC WORKS INSPECTOR

PUBLIC WORKS OPERATIONS MGR

PUBLIC WORKS TECHNICIAN I

PUBLIC WORKS TECHNICIAN II

RECREATION COORDINATOR

RECREATION SUPERVISOR

RECREATION TECHNICIAN

REG COMPLIANCE SPECIALIST

REG COMPLIANCE SPECIALIST II

REGULATORY COMPLIANCE MANAGER

SECRETARY
9 2,821.67
g 2,467.23
g 2,237.80
9 2,349.69
9 2,616.96
g 2,943.24
g 2,943.24
9 2,180.75
9 2,409.46
m 4,063.59
g 1,840.59
9 2,029.51
9 1,434.34
m 7,490.39
9 2,024.03
9 1,709.44
g 1,842.25
g 1,434.34
9 1,584.75
m 5,913.48
psm 6,140.39
9 2,053.67
g 1,754.06
g 2,128.37
9 2,596.60
g 3,029.93
mpt 2,837.60
m 4,499.94
m 5,703.33
g 2,074.21
g 2,771.97
P 3,543.82
psmp 6,140.39
pmm 5,559.17
p 3,288.32
g 2,558.05
9 2,100.00
9 1,944.56
g 2,100.00
pmm 4,487.76
pn 2,315.25
pn 2,759.28
m 5,019.93
m 4,477.46
9 2,269.21
9 2,315.15
m 4,636.18
g 2,053.67
9 2,273.00
9 2,182.70
g 2,526.12
g 2,053.67
9 2,305.38
9 2,516.50
m 4,636.18
9 1,952.73
2,962.75
2,590.59
2,349.69
2,467.17
2,747.81
3,090.40
3,090.40
2,289.79
2,529.93
4,266.77
1,932.62
2,130.99
1,506.06
2,125.23
1,794.91
1,934.36
1,506.06
1,663.99
2,156.35
1,841.76
2,234.79
2,726.43
3,181.43
2,979.48
4,724.94
5,988.50
2,177.92
2,910.57
3,721.01
5,837.13
3,452.74
2,685.95
2,205.00
2,041.79
2,205.00
4,712.15
2,431.01
2,897.24
5,270.93
4,701.33
2,382.67
2,430.91
4,867.99
2,156.35
2,386.65
2,291.84
2,652.43
2,156.35
2,420.65
2,642.33
4,867.99
2,050.37
3,110.89
2,720.12
2,467.17
2,590.53
2,885.20
3,244.92
3,244.92
2,404.28
2,656.43
4,480.11
2,029.25
2,237.54
1,581.36
2,231.49
1,884.66
2,031.08
1,581.36
1,747.19
2,264.17
1,933.85
2,346.53
2,862.75
3,340.50
3,128.45
4,961.19
6,287.93
2,286.82
3,056.10
3,907.06
6,128.99
3,625.38
2,820.25
2,315.25
2,143.88
2,315.25
4,947.76
2,552.56
3,042.10
5,534.48
4,936.40
2,501.80
2,552.46
5,111.39
2,264.17
2,505.98
2,406.43
2,785.05
2,264.17
2,541.68
2,774.45
5,111.39
2,152.89
3,266.43
2,856.13
2,590.53
2,720.06
3,029.46
3,407.17
3,407.17
2,524.49
2,789.25
4,704.12
2,130.71
2,349.42
1,660.43
2,343.06
1,978.89
2,132.63
1,660.43
1,834.55
2,377.38
2,030.54
2,463.86
3,005.89
3,507.53
3,284.87
5,209.25
6,602.33
2,401.16
3,208.91
4,102.41
6,435.44
3,806.65
2,961.26
2,431.01
2,251.07
2,431.01
5,195.15
2,680.19
3,194.21
5,811.20
5,183.22
2,626.89
2,680.08
5,366.96
2,377.38
2,631.28
2,526.75
2,924.30
2,377.38
2,668.76
2,913.17
5,366.96
2,260.53
3,429.75
2,998.94
2,720.06
2,856.06
3,180.93
3,577.53
3,577.53
2,650.71
2,928.71
4,939.33
2,237.25
2,466.89
1,743.45
11,432.70
2,460.21
2,077.83
2,239.26
1,743.45
1,926.28
9,855.79
10,101.93
2,496.25
2,132.07
2,587.05
3,156.18
3,682.91
3,449.11
5,469.71
6,932.45
2,521.22
3,369.36
4,307.53
10,101.93
6,757.21
3,996.98
3,109.32
2,552.56
2,363.62
2,552.56
5,454.91
2,814.20
3,353.92
6,101.76
5,442.38
2,758.23
2,814.08
5,635.31
2,496.25
2,762.84
2,653.09
3,070.52
2,496.25
2,802.20
3,058.83
5,635.31
2,373.56
08/15/2023

Page 3 of 4 ends

City of Santa Maria
Schematic Full -Time Bi-Weekly Rates
Effective 08/15/2023
Bi-Weekly Rates
Grade Description Assoc. Step A Step B Step C Step D Step E 313 SECRETARY TO THE CITY MANAGER m 2,560.70 2,688.74 2,823.18 2,964.34 3,112.56 176 JCIVIVr. /W...,1%.,I ^III loll I I-% I I VUV 1 y fC I VI LCQUCI m 5,913.48 9,855.79 Q.nn.lknn.l Alnn Cninh.\
349 SENIOR BUILDING PERMIT TECH g 2,425.88 2,547.17 2,674.53 2,808.26 2,948.67 292 SENIOR CIVIL ENGINEER g 3,879.98 4,073.98 4,277.68 4,491.56 4,716.14 267 SENIOR CREW LEADER-MAINT SPEC g 2,280.45 2,394.47 2,514.19 2,639.90 2,771.90 321 SENIOR DISPATCHER pn 3,140.43 3,297.45 3,462.32 3,635.44 3,817.21 237 SENIOR PARK SERVICES OFFICER g 3,190.34 3,349.86 3,517.35 3,693.22 3,877.88 205 SENIOR PLANNER g 3,380.58 3,549.61 3,727.09 3,913.44 4,109.11 201 SENIOR PLANS EXAMINER g 3,213.20 3,373.86 3,542.55 3,719.68 3,905.66 337 SENIOR POLICE RECORDS TECH g 2,205.00 2,315.25 2,431.01 2,552.56 2,680.19 163 SENIOR PROJECT MANAGER m 4,259.48 4,472.45 4,696.07 4,930.87 5,177.41 210 SENIOR SYSTEMS ANALYST m 4,583.09 4,812.24 5,052.85 5,305.49 5,570.76 304 SENIOR TRAFFIC SIGNAL TECH g 2,720.01 2,856.01 2,998.81 3,148.75 3,306.19 184 SHAREPOINT DEVELOPER g 3,505.67 3,680.95 3,865.00 4,058.25 4,261.16 195 SOLID WASTE COLLECTIONS SUPV g 3,174.73 3,333.47 3,500.14 3,675.15 3,858.91 196 SOLID WASTE EQUIP CREW LDR g 2,180.03 2,289.03 2,403.48 2,523.65 2,649.83 246 SOLID WASTE EQUIP LEAD OPR g 2,410.95 2,531.50 2,658.08 2,790.98 2,930.53 222 SOLID WASTE EQUIPMENT OPR I g 2,035.49 2,137.26 2,244.12 2,356.33 2,474.15 224 SOLID WASTE EQUIPMENT OPR II g 2,076.19 2,180.00 2,289.00 2,403.45 2,523.62 197 SOLID WASTE LANDFILL SUPV g 3,174.73 3,333.47 3,500.14 3,675.15 3,858.91 154 SOLID WASTE MANAGER m 5,019.93 5,270.93 5,534.48 5,811.20 6,101.76 380 SPECIAL DISTRICTS COORDINATOR g 3,029.93 3,181.43 3,340.50 3,507.53 3,682.91 358 SPECIAL DISTRICTS SUPERVISOR g 3,379.99 3,548.99 3,726.44 3,912.76 4,108.40 381 SPECIAL DISTRICTS TECHNICIAN g 2,337.45 2,454.32 2,577.04 2,705.89 2,841.18 271 STREET MAINT SUPERVISOR g 3,055.48 3,208.25 3,368.66 3,537.09 3,713.94 214 SYSTEMS ANALYST I g 3,178.97 3,337.92 3,504.82 3,680.06 3,864.06 215 SYSTEMS ANALYST II g 3,505.67 3,680.95 3,865.00 4,058.25 4,261.16 290 TRAFFIC SIGNAL TECHNICIAN g 2,530.25 2,656.76 2,789.60 2,929.08 3,075.53 202 TRANSIT ASSISTANT g 1,584.75 1,663.99 1,747.19 1,834.55 1,926.28 229 TRANSIT COORDINATOR g 2,228.21 2,339.62 2,456.60 2,579.43 2,708.40 185 TRANSIT PLANNER g 2,880.93 3,024.98 3,176.23 3,335.04 3,501.79 288 TRANSIT SERVICES MANAGER m 4,636.18 4,867.99 5,111.39 5,366.96 5,635.31 383 UTILITIES ACCOUNTING TECH I g 2,023.01 2,124.16 2,230.37 2,341.89 2,458.98 384 UTILITIES ACCOUNTING TECH II g 2,230.86 2,342.40 2,459.52 2,582.50 2,711.63 385 UTILITIES ACCOUNTING TECH III g 2,342.39 2,459.51 2,582.49 2,711.61 2,847.19 387 UTILITIES OUTREACH SPECIALIST g 1,836.28 1,928.09 2,024.49 2,125.71 2,232.00 207 UTILITIES TECHNOLOGY ANALYST g 3,178.97 3,337.92 3,504.82 3,680.06 3,864.06 334 UTILITY BILLING LEAD CLERK g 2,071.18 2,174.74 2,283.48 2,397.65 2,517.53 223 UTILITY BILLING SUPERVISOR g 2,174.72 2,283.46 2,397.63 2,517.51 2,643.39 405 WASTEWATER OPERATOR I g 2,214.36 2,325.08 2,441.33 2,563.40 2,691.57 406 WASTEWATER OPERATOR II g 2,493.38 2,618.05 2,748.95 2,886.40 3,030.72 407 WASTEWATER OPERATOR III g 2,748.96 2,886.41 3,030.73 3,182.27 3,341.38 306 WASTEWATER OPERATOR g 2,493.38 2,618.05 2,748.95 2,886.40 3,030.72 305 WASTEWATER OPERATOR TRAINEE g 2,214.36 2,325.08 2,441.33 2,563.40 2,691.57 198 WASTEWATER SUPERVISOR g 3,648.02 3,830.42 4,021.94 4,223.04 4,434.19 247 WATER CONSERVATION SPECIALIST g 1,842.25 1,934.36 2,031.08 2,132.63 2,239.26 402 WATER OPERATOR I g 2,214.36 2,325.08 2,441.33 2,563.40 2,691.57 403 WATER OPERATOR II g 2,493.38 2,618.05 2,748.95 2,886.40 3,030.72 404 WATER OPERATOR III g 2,748.96 2,886.41 3,030.73 3,182.27 3,341.38 309 WATER OPERATOR g 2,493.38 2,618.05 2,748.95 2,886.40 3,030.72 310 WATER OPERATOR TRAINEE g 2,214.36 2,325.08 2,441.33 2,563.40 2,691.57 258 WATER RESOURCES LEAD OPERATOR g 2,990.72 3,140.26 3,297.27 3,462.13 3,635.24 134 WATER RESOURCES MANAGER m 5,019.93 5,270.93 5,534.48 5,811.20 6,101.76 263 WATER RESOURCES OPERATOR g 2,712.64 2,848.27 2,990.68 3,140.21 3,297.22 199 WATER SUPERVISOR g 3,648.02 3,830.42 4,021.94 4,223.04 4,434.19 243 WATER SYSTEM OPERATOR I g 2,160.41 2,268.43 2,381.85 2,500.94 2,625.99 249 WATER SYSTEM OPERATOR II g 2,432.49 2,554.11 2,681.82 2,815.91 2,956.71 08/15/2023

Page 4 of 4 ends

City of Santa Maria
Schematic Hourly Rates
Effective 08/15/2023
Part Time Rates
Grade Description Assoc. Step A Step B Step C Step D Step E za ACCOUNT CLERK AIDE z 19.01 19.96 20.96 22.01 23.11
ac ADMINISTRATIVE AIDE I e 21.07 22.12 23.23 - -
ab ADMINISTRATIVE AIDE II e 24.39 25.62 26.89
as ADMINISTRATIVE AIDE III e 28.33 29.75 31.24
al ASSIST LIBRARY TECHNICIAN e 16.75 17.59 18.47
as ASSISTANT CLERK - OFFICE e 15.91 16.71 17.54
ap ASST PUBLIC WORKS INSPECTOR e 29.06 30.51 32.04
ae AQUATICS SAFETY & EDUCATIONAL SPEC e 17.90 18.80 19.74 - bp BUSINESS PROGRAM LEADER I (Broadband) mpt 41.17 - 51.72 cd CERTIFIED DISPATCH AIDE e 31.44 33.01 34.66 0.00 0.00 zc CLERK II z 16.41 17.23 18.09 18.99 19.94
zx COMMUNITY OUTREACH COORDINATOR z 23.19 24.35 25.57 26.85 28.19 cl CONSULTANT I e 39.92 41.92 44.02 - -
cm CONSULTANT II e 46.23 48.53 50.96
cn CONSULTANT III e 53.85 56.54 59.36
co CONSULTANT IV e 63.04 68.29 73.54
cp CUSTOMER SERVICE PHONE OPER e 15.50 16.28 17.09 - -
ya EMERGENCY SERVICES SPECIALIST z 31.82 33.41 35.08 36.83 38.67 zp FACILITY SPECIALIST II z 19.54 20.52 21.55 22.63 23.76 zq FACILITY SPECIALIST III z 21.02 22.07 23.17 24.33 25.55 to GENERAL LABORER e 15.50 16.28 17.09
zl GRAPHICS TECHNICIAN z 18.06 18.96 19.91 20.91 21.96
dl INTERIM DIRECTOR I e 63.04 68.29 73.54 - -
d2 INTERIM DIRECTOR II e 78.80 84.05 89.30
d3 INTERIM DIRECTOR III e 94.55 99.81 105.06
ci INTERN - GENERAL e 15.50 16.28 17.09
ei INTERN - PROFESSION e 15.50 16.28 17.09
i1 INVESTIGATIVE OFFICER I e 73.54 0.00 0.00
i2 INVESTIGATIVE OFFICER II e 105.06 0.00 0.00 - -
zf LABORER III z 17.25 18.11 19.02 19.97 20.97
Ip LIBRARY PAGE e 15.50 16.28 17.09
zg LIBRARY TECHNICAL ASSISTANT z 19.51 20.49 21.51 22.59 23.72 Ig LIFEGUARD e 15.50 16.28 17.09 - -
mt MAINTENANCE TECHNICIAN e 15.50 16.28 17.09
ma MULTIMEDIA ASSISTANT e 15.50 16.28 17.09
ps PARK SERVICES AIDE e 15.50 16.28 17.09 - -
zy PARK SERVICES COORDINATOR z 40.46 42.48 44.60 46.83 49.17 pc POLICE CADET e 16.75 17.59 18.47 -
zi POLICE RECORDS CLERK z 18.08 18.98 19.93 20.93 21.98 po PROVISIONAL OFFICER z 39.91 41.90 44.00 46.20 48.51
ra RECREATION ACTIVITY SPECIALIST z 17.00 17.85 18.74 19.68 20.66 re RECREATION LEADER II e 15.50 16.28 17.09 - -
rc REGULATORY COMPLIANCE CLERK e 15.63 16.41 17.22
ao RESERVE POLICE OFFICER LEVEL 1 e 21.01 - -
bo RESERVE POLICE OFFICER LEVEL 2 e 17.86 - -
se SECURITY AIDE e 15.50 16.28 17.09 - -
zz SENIOR LIFEGUARD z 19.25 20.21 21.22 22.28 23.39
sl SKILLED LABORER e 22.02 23.12 24.28 - -
sa STAFF AIDE - FACILITIES e 15.91 16.71 17.54 - -
zt STAFF ASSISTANT z 16.76 17.60 18.48 19.40 20.37
si SWIM INSTRUCTOR e 17.90 18.80 19.74 - -
sc SWIM POOL CLERK e 15.50 16.28 17.09
t1 TECHNICAL AIDE I e 15.50 16.28 17.09
t2 TECHNICAL AIDE II e 15.63 16.40 17.22
t3 TECHNICAL AIDE III e 18.20 19.11 20.06
tp TEMPORARY PLANNER e 34.84 36.59 38.41 - -
zr TRANSIT TECHNICIAN z 19.51 20.49 21.51 22.59 23.72

Page 1 of 1 ends

08/15/2023

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA, APPROVING A

COMPREHENSIVE SALARY SCHEMATIC SCHEDULE FOR ALL FULL-

TIME AND PART-TIME EMPLOYEES IN ACCORDANCE WITH

CALPERS GUIDELINES
WHEREAS, a job classification takes into account the content and scope of a job; employee knowledge, skills, and abilities; and employee performance; and WHEREAS, Section 2-20.04.1 (a) Job Description (Specifications) states in part, "The specifications, when approved by the City Council, shall constitute the official class specifications for the City service"; and
WHEREAS, Section 2-20.04.1 (b) Job Description (Specifications) states in part, "Each specification shall include, but not be limited to, the class title, a brief description of the scope, nature, and responsibility of the class; a description of the tasks or essential duties ordinarily performed in the positions allocated to the class; a statement of the minimum qualifications considered necessary for proficient performance of the work, including education, experience, training, knowledge and abilities, skills, physical characteristics, and any additional factors considered pertinent."; and WHEREAS, Resolution No. 2023-103 authorizing the City Manager to approve the new job classifications and respective job descriptions as presented in the 2023-24 Mid - Cycle City Budget; and
WHEREAS, the California Public Employees' Retirement System ("CaIPERS") limits "compensation earnable" for retirement purposes to amounts listed on a Comprehensive Schematic Salary Schedule meeting requirements set for the in section 570.5 of Title 2 of the California Code of Regulations, including that government agency employers provide and make available to the public the salary of all full-time and part- time employees in a single salary format specified by CaIPERS; and WHEREAS, the City has compiled the necessary salary data to create a single salary schedule in compliance with the requirement of CaIPERS, attached to the Council Agenda Report as Attachment A, dated August 15, 2023.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The above recitals are true and correct and incorporated herein; and

2. The City Council of the City of Santa Maria authorizes the establishment of GIS Analyst classification and corresponding job specification via Resolution No. 2023-103 delegated authority to the City Manager; and

3. The Comprehensive Salary Schematic Schedule for all full-time and part-time employees attached to the City Council Agenda Report as Attachment A, dated August 15, 2023, incorporated herein by reference, is hereby authorized and approved; and

4. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 15th day of August 2023.

Mayor
ATTEST:

Chief Deputy City Clerk
APPROVED AS TO FORM:

City Attorney
APPROVED AS TO CONTENT:

Department Director
City Manager

FOR THE COUNCIL MEETING OF AUGUST 15, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: City Manager
Prepared by: Director of Public Works
SUBJECT: Dedication and Summary Vacation of Right -of -Way, and Acceptance of Easements at Betteravia Plaza, Tract 6008
Description:

The City Council will consider approving right-of-way and public utility easement dedications and summarily vacating an area of right-of-way.

RECOMMENDATIONS:

1. Adopt a Resolution accepting dedication of right-of-way along the southerly portion of Dan Blough Drive between South Blosser Road and South Western Avenue; and

2. Adopt a Resolution summarily vacating a portion of existing right-of-way dedication over Lots 1 and 2 of Betteravia Plaza Final Map, Tract 6008; and

3. Adopt a Resolution accepting an easement for public utility purposes along the Northerly property line of lot 1 LLA per instrument number 2015-0058928; and

4. Adopt a Resolution accepting an easement for public utility purposes over Lots 1 and 2 of Betteravia Plaza, Tract 6008; and

5. Adopt a Resolution accepting an easement for public utility purposes over Lots 3 and 4 of Betteravia Plaza, Tract 6008; and

6. Adopt a Resolution accepting an easement for public utility purposes over Lot 5 of Betteravia Plaza, Tract 6008
BACKGROUND:

The Betteravia Plaza subdivision, Tract 6008, was recorded in 2019. As a part of the subdivision, public right-of-way was dedicated, public improvement plans were drawn up, and the City entered into a Development Agreement with Terrace Properties, LLC, Hope - Shields, LLC, Valley Oaks Investments, LLC, and Palmetto Group, LLC (all together hereinafter referred to as "Developer"), to complete construction of the public

improvements required for the subdivision. The Developer is in the process of constructing the required public improvements.

DISCUSSION:

During the process of public improvement construction, the Developer negotiated with neighboring parcels, owned by Bradley Land Company and Community Health Centers of the Central Coast, Inc. (CHC), to realign Dan Blough Drive. In order to realign Dan Blough Drive, CHC would need to dedicate a right-of-way to widen Dan Blough Drive to the south. Dedication of right-of-way by CHC would allow the Developer to request the City summarily vacate a portion of right-of-way on the north side of Dan Blough Drive, as the additional width is not necessary on this roadway segment. The new alignment on Dan Blough Drive is a continuation of the straight alignment of Dan Blough Drive east of Western Avenue. The City has a public water main located on CHC property within an existing public utility easement. To provide access to the City and water service connections to future development within Betteravia Plaza, the dedication of an additional public utility easement is required. As part of these negotiations, driveway conflicts would be resolved, and full roadway improvements would be installed. The Public Works Department has reviewed and approved the modifications to currently approved plans, as modifications improve pedestrian accessibility and reduce vehicular conflict points.

Staff recommends vacating the easement in conformance with California Streets and Highways Code Section 8333(c). The easement has been determined to be excess, and there are no other public facilities located within the easement.

Additionally, during public improvement construction along Dan Blough Drive and Walker Avenue, it was determined that utility conflicts would require additional public utility easements to be dedicated to the City. These public utility easements are necessary to allow PG&E infrastructure to be constructed outside of the dedicated right-of-way on Dan Blough Drive and Walker Avenue, behind the sidewalk.

Alternative(s)
City Council may elect to not accept or vacate the proposed public utility easements and right-of-way. The fiscal impact of doing so would be borne by the developers of Betteravia Plaza, Tract 6008 as it would require the redesign of communication and electrical infrastructure proposed to be placed in the public utility easement, and the removal and reconstruction of a portion of Dan Blough Drive surface and underground improvements constructed in anticipation of this approval. The private parties of Betteravia Plaza, Tract 6008, CHC and Bradley Land Company, have a private agreement they have been working under to realign Dan Blough Drive and provide appropriate public infrastructure to support development in the area.

Fiscal Considerations
There are no significant fiscal considerations anticipated with the proposed action. The developer has paid the requisite fees for staff time to review and record these documents.

Impact to the Community
2 The proposed realignment of Dan Blough Drive provides a safety and accessibility improvement over the previously approved alignment. Full public improvements are able to be constructed and the roadway aligns with the roadway east of Western Avenue. The proposed public utility easements will allow for appropriate utility separation and future maintenance activities.
3 RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA

MARIA, CALIFORNIA, ACCEPTING DEDICATION OF RIGHT-OF-WAY

ALONG THE SOUTHERLY PORTION OF DAN BLOUGH DRIVE

BETWEEN SOUTH BLOSSER ROAD AND SOUTH WESTERN
AVENUE
WHEREAS, Betteravia Plaza, Tract 6008 Final Map was adopted and approved by City Council on October 15, 2019, and a dedication of right-of-way was recorded for a then titled Hickok Drive; and
WHEREAS, on September 20, 2022, the City Council of Santa Maria adopted Resolution No. 2022-109 to rename Hickok Drive to Dan Blough Drive; and WHEREAS, the developer of Betteravia Plaza, Tract 6008 and Community Health Centers of the Central Coast Inc. (CHC), the property owner of APN 117-330-100 have come to a mutual agreement to fully construct Dan Blough Drive in an alignment matching the alignment of Dan Blough Drive east of Western Avenue; and WHEREAS, CHC, in accordance with their agreement, has agreed to dedicate the southerly half of Dan Blough Drive along their property frontage; and WHEREAS, the developer of Betteravia Plaza, Tract 6008 has prepared a legal description and exhibit of the area to grant an easement to the City and has paid all applicable fees to process the recordation of the easement; and WHEREAS, the City Surveyor has reviewed the legal description and exhibit of the area to be summarily vacated and found both to be technically correct; and NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. That the public utility easement, as shown in Exhibits A-2 and B-2, is approved and accepted by the City of Santa Maria.

2. That from and after the date this Resolution is recorded with the Santa Barbara County Clerk -Recorder, the public utility easement as shown in Exhibit A-2 and described in Exhibit B-2 shall constitute a public utility easement; and

3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 15th day of August 2023.

Mayor
ATTEST:

Chief Deputy City Clerk
APPROVED AS TO FORM:

EXHIBIT — Exhibit A-2 and B-2_DanBloughDrive ROW
Dedication
City Attorney
APPROVED AS TO CONTENT:

Department Director
City Manager
2 Recording Requested by:

CHIEF DEPUTY CITY CLERK

CITY OF SANTA MARIA, CA
When recorded, mail this document and
tax statements (if any) to:

Chief Deputy City Clerk Rhonda M. White
City of Santa Maria
110 E. Cook Street, Rm. 3
Santa Maria, CA 93454

SPACE ABOVE THIS LINE FOR RECORDER'S USE

IRREVOCABLE OFFER TO DEDICATE

RIGHT-OF-WAY
I/We the undersigned, Record Owner(s) of the following described property in the City of Santa Maria, County of Santa Barbara, State of California do(es) hereby offer to dedicate to the City of Santa Maria, a Municipal Corporation, an easement for right-of-way purposes, in, upon, over, and across said property as described herein.

It is understood that this instrument transfers to the City said right-of-way hereby offered at such time the City accepts the easement. It is further understood that each undersigned grantor grants only that portion of the above described land in which said grantor has an interest and reserving to the grantor all ordinary uses of said land except the erection or construction of any structure not ordinarily placed in said easement until such time as said easement is accepted by the City and/or is opened for public use.

This offer is binding on the owner, his heirs, assignees or successors in interest, and shall continue until accepted or rejected, in whole or in part, at any time or times, by the City Council of the City of Santa Maria.
(SEE DEDICATION SKETCH, EXHIBIT "A-2", ATTACHED HERETO) (SEE DEDICATION DESCRIPTION, EXHIBIT "B-2", ATTACHED HERETO) REF: BETTERAVIA PLAZA, DAN BLOUGH DRIVE REALIGNMENT
APPROVED AS TO FORM:

BY: DATED:

City Attorney
Thomas T. Watson
CONTENTS:

Community Health Centers .f the Central
C
BY: BY:

Thomas M. Korman, PLS 8781 Ron Castle
City Surveyor CEO
Public Works Department

CALIFORNIA ACKNOWLEDGMENT
CIVIL CODE § 1189
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of So ‘4 i3ri, r r t <«
On ,llnJ2D23
Date
}
before me, Poo 1,0 re2 , �v)y'Y`1 �,t hiiC
Here Insert Name and Title of the Officer
personally appeared Q,,r`u\c E P-1 Yt ruStte
Nome(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

ADAREL} LOPEZ
Notary Public - California
Santa Barbara County
Commission # 2379570
My Comm. Expires Oct 22, 2025
Place Notary Seal and/or Stamp Above
I certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.

WITNESS my hand and official seal.

Signature

OPTIONAL
ace,t4_,(
Signature of Notary Public
Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.

Description of Attached Document
Title or Type of Document:

Document Date: Number of Pages:

Signer(s) Other Than Named Above:

Capacity(ies) Claimed by Signer(s)
Signer's Name:
❑ Corporate Officer — Title(s):
❑ Partner — 0 Limited 0 General
o Individual 0 Attorney in Fact
❑ Trustee 0 Guardian or Conservator
❑ Other:

Signer is Representing:

Signer's Name:
❑ Corporate Officer — Title(s):
❑ Partner — 0 Limited 0 General
❑ Individual 0 Attorney in Fact
o Trustee 0 Guardian or Conservator
❑ Other:

Signer is Representing:
©2018 National Notary Association

BLOSSER ROAD
0 SOUTH BLOSSER ROAD
1 LOT 1

BETTERAVIA PLAZA
TRACT 6008
MB 208, PGS.90-98
L2
/////,

DAN BLOUGH DRIVE
///////%////7////
PARCEL 1

PACIFIC RESEARCH

CENTER PARCEL MAP
TRACT 5781
PM BK.55, PGS. 32-34

DAN BLOUGH DRIVE
z
WEST BETTERAVIA ROAD (i)
w
z

VICINITY MAP

NO SCALE
L4
LOT 2

BETTERAVIA PLAZA
TRACT 6008
MB 208, PGS.90-98

POINT OF BEGINNING
//%///N; ///////��
28 FOOT WIDE DEDICATION

FOR ROADWAY PURPOSES
LOT 1

LOT LINE ADJUSTMENT
PER INST. NO. 2015-0058928
TRACT 5781
PM BK.55, PGS. 32-34
L3 LOT 19

BETTERAVIA PLAZA
TRACT 6008
MB 208, PGS.90-98
J
Lid
I
0 co

LINE TABLE
LINE #

BEARING

DISTANCE
L1
NO'23'50"W

28.00'
L2
N89'57'30"E
872.02'
L3
SO'12'31 "E

28.00'
L4
S89'57'30"W
871.93'

DAN BLOUGH DRIVE DEDICATION
2624 AIRPARK DRIVE
SANTA MARIA, CA 93455
PHONE: 805-934-5727
FAX: 805-934-3448
DATE: JANUARY 18, 2023
20059 DEDICAT1ON.DWG
EXHIBIT "A-2"
A PORTION LOT 1 LLA PER INST. NO. 2015-0058928

IN THE CITY OF SANTA MARIA, COUNTY OF SANTA

BARBARA, STATE OF CALIFORNIA, ON FILE IN THE
OFFICE OF THE COUNTY RECORDER OF SAID COUNTY.

SHEET 1 OF 1

Exhibit "B-2"
Dan Blough Drive Dedication
Legal Description (South Portion)
A portion of Lot 1, LLA per Inst. No. 2015-0058928 in the City of Santa Maria, County of Santa Barbara, State of California, on file in the office of the County Recorder of said County and more particularly described as follows:

Beginning at the Northeast corner of said Lot 1;
Thence South 00 degrees 12 minutes 31 seconds East along the East line of said Lot 1, 28.00 feet; Thence South 89 degrees 57 minutes 30 seconds West 871.93 feet to the West line of said Lot 1; Thence North 00 degrees 23 minutes 50 seconds West along said West line 28.00 feet to the Northwest corner of said Lot 1;
Thence North 89 degrees 57 minutes 30 seconds East along the North line of said Lot 1, 872.02 feet to said Northeast corner and THE POINT OF BEGINNING and containing 0.56 acres more or less. (see attached exhibit "A-2" made a part hereof)
L—/ 9- Zo23
Marshall D. Fargen 5.8962 Date:

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA

MARIA, CALIFORNIA, SUMMARILY VACATING A PORTION OF
EXISTING RIGHT-OF-WAY DEDICATION OVER LOTS 1 AND 2 OF
BETTERAVIA PLAZA FINAL MAP, TRACT 6008
WHEREAS, the Streets and Highways Code §8333(c) permits summary vacation because the easement has been superseded by relocation, or determined to be excess by the easement holder, and there are no other public facilities located within the easement; and
WHEREAS, the property owner of Lot 1 and 2 of Betteravia Plaza, Tract 6008, has prepared a legal description and exhibit of area to be summarily vacated and has paid all applicable fees to process the abandonment; and
WHEREAS, the City Surveyor has reviewed the legal description and exhibit of the area to be summarily vacated and found both to be technically correct; and NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. That the portion of the existing right-of-way, as shown in Exhibit B-1, is summarily vacated pursuant to Streets and Highways Code, Part 3, Chapter 4, §8333(c).

2. That from and after the date this Resolution is recorded with the Santa Barbara County Clerk -Recorder, the right-of-way as shown in Exhibits A-1 and described in Exhibit B-1 shall no longer be or constitute a public utility easement; and

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 15th day of August 2023.

Mayor
ATTEST:

Chief Deputy City Clerk
APPROVED AS TO FORM:

EXHIBIT — Exhibit A-1 and B-1_DanBloughDrive Summarily City Attorney Vacating ROW
APPROVED AS TO CONTENT:

Department Director
City Manager
2 SOUTH BLOSSER ROAD
O
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LOT 1

BETTERAVIA PLAZA
TRACT 6008
MB 208, PGS.90-98
\\\\+I!` „ 11//I Il / / / 1 I l/11/1.1//1/////Il7 / /////1I/// ' II///1I////1/II

POINT OF BEGINNING
N89'57'30"E- 449.96'
N89'57'30"E - 404.54'

DAN BLOUGH DRIVE
589'57'30"W- 983.50'
PARCEL 1

PACIFIC RESEARCH

CENTER PARCEL MAP
TRACT 5781
PM BK.55, PGS. 32-34

BETTERAVIA ROAD
z
cc
O
U)
w
z
w
SITE

VICINITY MAP

NO SCALE
LOT 2 of
BETTERAVIA PLAZA �I
TRACT 6008 Li!
MB 208, PGS.90-98 V
A=12'23'16"ol
R=301.16' 'vi p =12'23'16"
L=65.11' 2I R=300.16'
I /L=64.90'
in
N
N
12,866.44 SQ. FT.

LOT 1

LOT LINE ADJUSTMENT
PER INST. NO. 2015-0058928 O.R.

N
LOT 19

BETTERAVIA PLAZA
TRACT 6008
MB 208, PGS.90-98
o
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DAN BLOUGH DRIVE ABANDONMENT
2624 AIRPARK DRIVE
SANTA MARIA, CA 93455
PHONE: 805-934-5727
FAX: 805-934-3448
DATE: MARCH 22, 2023
20059 ABANDON.DWG
EXHIBIT A-1

A PORTION OF HICKOK DRIVE SHOWN ON BETTERAVIA
PLAZA TRACT 6008 IN THE CITY OF SANTA MARIA,

COUNTY OF SANTA BARBARA, STATE OF CALIFORNIA,
PER MAP FILED IN BOOK 55 OF MAPS, AT PAGES
PAGES 90-98, ON FILE IN THE OFFICE OF THE COUNTY
RECORDER OF SAID COUNTY.

SHEET 2 OF 2

Exhibit "B-1"
Dan Blough Drive Abandonment
Legal Description (North Portion)
A portion of Hickok Drive shown on Betteravia Plaza Tract 6008 in the City of Santa Maria, County of Santa Barbara, State of California, per map filed in Book 208 of Maps at Pages 90-98, on file in the office of the County Recorder of said County, more particularly described as follows; Beginning at the Southwest comer of Lot 2 of said Betteravia Plaza Tract 6008; Thence North 89 degrees 57 minutes 30 seconds East along the South line of said Lot 2, 404.54 feet to the beginning of a 301.16 foot radius curve concave to the Southwest; Thence Easterly along the arc of said curve 65.11 feet through a central angle of 12 degrees 23 minutes 16 seconds to the end of said curve with a radial bearing of North 12 degrees 20 minutes 46 seconds East and the beginning of a 300.16 foot radius curve concave to the Northeast; Thence Easterly along the arc of said curve 64.90 feet through a central angle of 12 degrees 23 minutes 16 seconds to the end of said curve;
Thence South 89 degrees 57 minutes 30 seconds West 983.50 feet; Thence North 00 degrees 02 minutes 30 seconds West 14.00 feet to the Southwest corner of Lot 1 of said Betteravia Plaza Tract 6008;
Thence North 89 degrees 57 minutes 30 seconds East along the South line of said Lot 1, 449.96 feet to said Southwest corner of Lot 2 and THE POINT OF BEGINNING and containing 0.30 acres more or less.
(see attached exhibit"A-1" made a part hereof)
l-/9- 2da3
Marshall D. Fargen L.S. 8962 Date;

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA

MARIA, CALIFORNIA, ACCEPTING AN EASEMENT FOR PUBLIC

UTILITY PURPOSES ALONG THE NORTHERLY PROPERTY LINE OF
LOT 1 LLA PER INSTRUMENT NUMBER 2015-0058928
WHEREAS, Betteravia Plaza, Tract 6008 Final Map was adopted and approved by City Council on October 15, 2019, and a dedication of public utility easement and right- of-way was recorded; and
WHEREAS, following private negotiation and mutual agreement between the developer of Betteravia Plaza, Tract 6008 Lots 1 and 2, and Community Health Centers of the Central Coast Inc. (CHC), Dan Blough Drive right-of-way dedication and abandonment is proposed to better align Dan Blough Drive across Western Avenue; and WHEREAS, CHC, proposes to dedicate a public utility easement along the northerly property line of APN 117-330-100 for access to the public water line located on APN 117-330-100; and
WHEREAS, the property owner of Lot 1 and 2 of Betteravia Plaza, Tract 6008, has prepared a legal description and exhibit of area to grant an easement to the City and paid all applicable fees to process the recordation of the easement; and WHEREAS, the City Surveyor has reviewed the legal description and exhibit of the area to be summarily vacated and found both to be technically correct; and NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. That the public utility easement, as shown in Exhibits A and B, is approved and accepted by the City of Santa Maria.

2. That from and after the date this Resolution is recorded with the Santa Barbara County Clerk -Recorder, the public utility easement as shown in Exhibit A and described in Exhibit B shall constitute a public utility easement; and

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 15th day of August 2023.

Mayor
ATTEST:

Chief Deputy City Clerk
APPROVED AS TO FORM:

EXHIBIT — Exhibit A and B_DanBloughDrive Public Utility Easement
City Attorney
APPROVED AS TO CONTENT:

Department Director
City Manager
2 Recording Requested by:

CHIEF DEPUTY CITY CLERK

CITY OF SANTA MARIA, CA
When recorded, mail this document and
tax statements (if any) to:

Chief Deputy City Clerk Rhonda White
City of Santa Maria
110 E. Cook Street, Rm. 3
Santa Maria, CA 93454

SPACE ABOVE THIS LINE FOR RECORDER'S USE
NO FEE PER GOV'T CODE SECTION 6103

GRANT OF EASEMENT
FOR
PUBLIC UTILITIES, CABLE T.V. AND TELEPHONE
DOCUMENTARY TRANSFER TAX $ zero (0)
EXEMPTION (R&T CODE) §11922
EXPLANATION Municipal Govt. Agency
Signature of Declarant or Agent Determining Tax
The undersigned, as their interests may appear, hereby grant to the City of Santa Maria, a municipal corporation, an easement for general public utilities, telephone and cable t.v. purposes in, on, over, under, through and across the following described property:
(SEE EASEMENT SKETCH, EXHIBIT "A", ATTACHED HERETO)
(SEE EASEMENT DESCRIPTION, EXHIBIT "B", ATTACHED HERETO) REF: Betteravia Plaza
Dan Blough Drive, Southern PUE
APPROVED AS TO FORM:

BY: DATED:

City Attorney
Thomas T. Watson
CONTENTS:

BY:

Community Health Centers of . e Central
C oast-ln
A Califor
\ l
BY:

Thomas M. Korman Ron Cast e
City Surveyor, PLS 8781 CEO
Public Works Department
ht tps:/dbaengineers-my sharepoint.com/personal/peter_urbanplanningccncepts_com/Dccuments/Documents/DanBloughDnveSouthernPUE (RC) - 8-8-23.docx

State of California
County of l>7 6' y' 't (M
}
On 0)tc) i-2v J before me, Acicire ); W(IP2, N() rat tibtic_ Date tt
personally appeared .vY`U.1v �\"`'"" CC'S*Ve
Here Insert Name and Title of the Officer
Nome(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

ADARELI LOPEZ
Notary Public - California
Santa Barbara County
Commission Y 2379570
My Comm. Expires Oct 22, 2025
Place Notary Seal and/or Stamp Above
I certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.

WITNESS my hand and official seal.

Signature

OPTIONAL
Signature of Notary ublic
Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.

Description of Attached Document
Title or Type of Document:

Document Date: Number of Pages:

Signer(s) Other Than Named Above:

Capacity(ies) Claimed by Signer(s)
Signer's Name:
❑ Corporate Officer — Title(s):
❑ Partner — 0 Limited 0 General
❑ Individual 0 Attorney in Fact
0 Guardian or Conservator
O Trustee
❑ Other:

Signer is Representing:

Signer's Name:

O Corporate Officer — Title(s):
❑ Partner — 0 Limited 0 General
❑ Individual 0 Attorney in Fact
o Trustee 0 Guardian or Conservator
❑ Other:

Signer is Representing:
•.2018 National Notary Association

0 0
C_
C_
U)
O
J
CO
S
H-
O
L1
P.O.B.
0 ce
cc
cn
L2
L3
LOT 1

BETTERAVIA PLAZA
TRACT 6008
MB 208, PGS.90-98
LOT 2

BETTERAVIA PLAZA
TRACT 6008
MB 208, PGS.90-98

DAN BLOUGH DRIVE

LINE TABLE
LINE #

BEARING

DISTANCE
L1
NO -23'50"W

28.00'
L2
NO.23.50"W

17.19'
L3
NO.23'50"W

10.15'
L4
NO.12'31"W

17.59'
L5
NO.12'31"W

5.50'
L6
NO.12'31"W

28.00'
N89'57'30"E — 871.93'
L6
L4L5I LOT 19

BETTERAVIA PLAZA
TRACT 6008
PARCEL 1

PACIFIC RESEARCH

CENTER PARCEL MAP
TRACT 5781
PM BK 55, PGS. 32-34

DAN BLOUGH DRIVE
0 J
CO
0 cn
WEST

BETTERAVIA ROAD

SOUTH WESTERN
w
z
w

VICINITY MAP

NO SCALE
N89'59'05"E — 871.87'
0 •n
Cw
U
LOT 1

LOT LINE ADJUSTMENT
PER INST. NO. 2015-0058928
(R1
LEGEND:

P.O.B POINT OF BEGINNING
(R1) LOT LINE ADJUSTMENT
PER INST.#2015-0058928
MB 208, PGS.90-98
"SEE DETAIL"
BELOW

PUBLIC UTILITY EASEMENT
DETAIL

NO SCALE
(D
L5
�— L4
2624 AIRPARK DRIVE
SANTA MARIA, CA 93455
PHONE: 805-934-5727
FAX: 805-934-3448
DATE: JANUARY 18, 2023
EXHIBIT "A"
A PORTION LOT 1 LLA PER INST. NO. 2015-0058928

IN THE CITY OF SANTA MARIA, COUNTY OF SANTA

BARBARA, STATE OF CALIFORNIA, ON FILE IN THE
OFFICE OF THE COUNTY RECORDER OF SAID COUNTY.
20059 PUE.DWG SHEET 1 OF 1

Exhibit "B"
Public Utility Easement
An easement for public utility purposes over a portion of Lot 1 per Instrument Number 2015-0058928 in the City of Santa Maria, County of Santa Barbara, State of California, on file in the Office of the County Recorder of said County and more particularly described as follows; Beginning at a point on the West line of said Lot 1 from which the Northwest comer of said Lot 1 bears North 00 degrees 23 minutes 50 seconds West 28.00 feet; Thence North 89 degrees 57 minutes 30 seconds east 871.93 feet to the East line of said Lot 1 from which the Northeast corner of said Lot 1 bears North 00 degrees 12 minutes 31 seconds West 28.00 feet; Thence South 00 degrees 12 minutes 31 seconds East along said East line 17.59 feet; Thence South 89 degrees 59 minutes 05 seconds West 871.87 feet to said West line of said Lot 1; Thence North 00 degrees 23 minutes 50 seconds West along said West line 17.19 feet to THE POINT OF BEGINNING and containing 0.35 acres more or less.
(see attached exhibit "A" made a part hereof
Marshall D. F gen L.S. 8962
/-24 2oz3
Date

Page 1 of 1 ends

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA

MARIA, CALIFORNIA, ACCEPTING AN EASEMENT FOR PUBLIC
UTILITY PURPOSES OVER LOTS 1 AND 2 OF BETTERAVIA PLAZA, TRACT 6008
WHEREAS, Betteravia Plaza, Tract 6008 Final Map was adopted and approved by City Council on October 15, 2019, and a dedication of public utility easement and right- of-way was recorded; and
WHEREAS, following preparation of construction documents for the development, it was determined additional width is required for necessary public utilities such as communications and electrical services; and
WHEREAS, the property owner of Lot 1 and 2 of Betteravia Plaza, Tract 6008, has prepared a legal description and exhibit of area to grant an easement to the City and paid all applicable fees to process the recordation of the easement; and WHEREAS, the City Surveyor has reviewed the legal description and exhibit of the area to be summarily vacated and found both to be technically correct; and NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. That the public utility easement, as shown in Exhibits A and B, is approved and accepted by the City of Santa Maria.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 15th day of August 2023.

Mayor
ATTEST:

Chief Deputy City Clerk
APPROVED AS TO FORM:

EXHIBIT — Exhibit A and B_Lots 1 and 2 Public Utility
Easement
City Attorney
APPROVED AS TO CONTENT:

Department Director
City Manager
2 Recording Requested by:

CHIEF DEPUTY CITY CLERK

CITY OF SANTA MARIA, CA
When recorded, mail this document and
tax statements (if any) to:

Chief Deputy City Clerk Rhonda White
City of Santa Maria
110 E. Cook Street, Rm. 3
Santa Maria, CA 93454
SPACE ABOVE THIS LINE FOR RECORDER'S USF.

NO FEE PER GOV'T CODE SECTION 6103

GRANT OF EASEMENT
FOR
PUBLIC UTILITIES, CABLE T.V. AND TELEPHONE
DOCUMENTARY TRANSFER TAX $ zero (0)
EXEMPTION (R&T CODE) S11922
EXPLANATION Municipal Govt. Agency
Signature of Declarant or Agent Determining Tax
The undersigned, as their interests may appear, hereby grant to the City of Santa Maria, a municipal corporation, an easement for general public utilities, telephone and cable t.v. purposes in, on, over, under, through and across the following described property:
(SEE EASEMENT SKETCH, EXHIBIT "A", ATTACHED HERETO)
(SEE EASEMENT DESCRIPTION, EXHIBIT "B", ATTACHED HERETO) REF: Betteravia Plaza
Variable Width PUE West of Western
APPROVED AS TO FORM:

BY:

City Attorney
Thomas T. Watson
CONTENTS:

BY:

Thomas J. Korman, PLS 8781
City Surveyor
Public Works Department
DATED:

Betteravia Park, LLC
A California Corporation
BY:

Step n Zim er' an
Manager
https://dbaengineers-my . sharepoint con/personal/peter_urbanplanningconcepts_ccnDocuments/Documents/BetteraviaPlazaPUEWoWestern (updated city surveyor) - 7-31-

23.docz

State of California
County of Los A-v\qac5
On Gall's- eiW2VJ
Date
personally appeared
before me,
1 D. Lawk a skirl , Not-a,fry Pa(i c -
Here Insert Name and Title of the Officer
Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

D. LARK CHRISTENSEN
Notary Public - California
/1 Los Angeles County
Commission N 2440111
My Comm. Expires Mar 29, 2027
Place Notary Seal and/or Stamp Above
1 certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.

WITNESS my hand and o cia; seal.

Signature

OPTIONAL
/CI('
nature of Notary Public
Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.

Description of Attached Document
Title or Type of Document: qi' l- df e-
Document Date: OS -00 - 2O'2
Signer(s) Other Than Named Above:

Number of Pages:

Capacity(ies) Claimed by Signer(s)
Signer's Name: hat 1,ZvvInA
❑ Corporate Officer - Title(s):
❑ Partner - 0 Limited 0 General
❑ Individual 0 Attorney in Fact
❑ Trustee 0 Guardian or Conservator
tg' Other: YVVVACI Ol(/I( 0k' (it -
Signer's Name:
❑ Corporate Officer - Title(s):
❑ Partner - 0 Limited 0 General
❑ Individual 0 Attorney in Fact
❑ Trustee 0 Guardian or Conservator
❑ Other:

Signer is Representing: (}j[,tklvat to Pavk,lue-Signer is Representing:
©2018 National Notary Association

0 0
• II
w
-J
0 N

0. BLOSSER ROAD
NO'02'30"W - 16.00'
LOT 1

BE I ILRAVIA PLAZA
TRACT 6008
MB 208, PGS.90-98
N89'57'30"E - 449.96'
N0'00'00"E - 270.40'

POINT OF

BEGINNING
/777/ 7777 /777/777//777/777/ /777/
N89'57'30"E - 1096.73'
LOT 2

BETTERAVIA PLAZA
TRACT 6008
MB 208, PGS.90-98
VARIABLE WIDTH PUBLIC "SEE DETAIL BELOW"
UTILITY EASEMENT 0
N89'57'30"E - 646.77'
1777/7777/777_/77777777t=/77777777/

DAN BLOUGH DRIVE
PARCEL 1

PACIFIC RESEARCH

CENTER PARCEL MAP
TRACT 5781
PM BK.55, PGS. 32-34
/// J l J J l J
1 J

DAN BLOUGH
DRIVE
W. BETTERAVIA
ROAD
ti
SITE

VICINITY MAP

NO SCALE
LOT 1

LOT LINE ADJUSTMENT
PER INST. NO. 2015-0058923 O.R.

LINE AND CURVE TABLE
LINE

BEARING

DISTANCE
L1
N3'31'16"E

9.00'
L2
S7'44'16"W

8.98'
L3
S7'28'36"W

16.00'
CURVE
DELTA
RADIUS
LENGTH
C1
3'33'47"
638.47'

39.70'
C2
4'13'00"
647.47'

47.65'
C3
0'49'00"
204.21'

2.91'
C4
7'31'07"
622.47'

81.68'
0 N
N

VARIABLE WIDTH PUBLIC

UTILITY EASEMENT

EXHIBIT A
LOT 19

BETTERAVIA PLAZA
TRACT 6008
MB 208, PGS.90-98

A VARIABLE WIDTH EASEMENT FOR PUBLIC UTILITY
PURPOSES OVER PORTIONS OF LOTS 1 AND 2 OF
BEIILRAVIA PLAZA TRACT 6008 IN THE CITY OF

SANTA MARIA, COUNTY OF SANTA BARBARA, STATE
OF CALIFORNIA AS PER BOOK 208 OF MAPS, PAGES
90 THROUGH 98 ON FILE IN THE OFFICE OF THE
COUNTY RECORDER OF SAID COUNTY.

S89'57'30"W
646.77'
S89'57'3 "W
1096.73'
C1
"DETAIL"

NO SCALE
2624 AIRPARK DRIVE
SANTA MARIA, CA 93455
PHONE: 805-934-5727
FAX: 805-934-3448
DATE: MARCH 27,2023
WEST 16 FOOT PGE PUE.DWG
20059
SHEET 1 OF 1

VARIABLE WIDTH PUBLIC

UTILITY EASEMENT

EXHIBIT B
A variable width easement for public utility purposes over portions of Lots 1 and 2 of Betteravia Plaza Tract 6008 in the City of Santa Maria, County of Santa Barba, State of California as per Book 208 of Maps, Pages 90 through 98 on file in the Office of the County Recorder of said County more particularly described as follows:

Beginning at a point on the East line of said Lot 1 from which the Northeast corner bears North 0 degrees 00 minutes 00 seconds East 270.40 feet;
Thence North 89 degrees 57 minutes 30 seconds East 646.77 feet to the beginning of a 638.47 foot radius curve concave to the South;
Thence Easterly along the arc of said curve 39.70 feet through a central angle of 3 degrees 33 minutes 47 seconds to the end of said curve with a radial baring of South 3 degrees 31 minutes 16 seconds West;
Thence North 3 degrees 31 minutes 16 seconds East 9.00 feet to the beginning of a 647.47 foot radius curve concave to the South with a radial bearing of South 3 degrees 31 minutes 16 seconds West;
Thence Easterly along the arc of said curve 47.65 feet through a central angle of 4 degrees 13 minutes 00 seconds to the end of said curve with a radial bearing of South 7 degrees 44 minutes 16 seconds West;
Thence South 7 degrees 44 minutes 16 seconds West 8.98 feet to a point on a 204.21 foot radius curve concave to the South and the South line of Lot 21 of said Tract 6008 with a radial bearing of South 7 degrees 38 minutes 05 seconds West;
Thence Westerly along the arc of said curve and said South line 2.91 feet through a central angle 0 degrees 49 minutes 00 seconds to the North end of the most Southerly East line of said Lot 2 with a radial bearing of South 6 degrees 49 minutes 05 seconds West; Thence South 7 degrees 28 minutes 35 Seconds West along said most Southerly East line

16.00 feet to the Southeast corner of said Lot 2 and the beginning of a 622.47 foot radius curve concave to the South with a radial bearing of South 7 degrees 28 minutes 35 seconds West; Thence Westerly along the arc of said curve and said South line of Lot 2, 81.68 feet through a central angle of 7 degrees 31 minutes 07 seconds to the end of said curve; Thence South 89 degrees 57 minutes 30 seconds West 1096.73 feet; 1/2

Thence North 0 degrees 02 minutes 30 seconds West 16.00 feet to a point on the West line of said Lot 1;
Thence North 89 degrees 57 minutes 30 seconds East 449.96 feet to said East line of said Lot 1 and THE POINT OF BEGINNING and containing 0.44 acres more or less. (see attached exhibit "a" made a part hereof)
7-13 • 03
Marshall D. Fargeryt .S. 8962 Date:
2/2

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA

MARIA, CALIFORNIA, ACCEPTING AN EASEMENT FOR PUBLIC
UTILITY PURPOSES OVER LOTS 3 AND 4 OF BETTERAVIA PLAZA, TRACT 6008
WHEREAS, Betteravia Plaza, Tract 6008 Final Map was adopted and approved by City Council on October 15, 2019, and a dedication of public utility easement and right- of-way was recorded; and
WHEREAS, following preparation of construction documents for the development, it was determined additional width is required for necessary public utilities such as communications and electrical services; and
WHEREAS, the property owner of Lot 3 and 4 of Betteravia Plaza, Tract 6008, has prepared a legal description and exhibit of area to grant an easement to the City and has paid all applicable fees to process the recordation of the easement; and WHEREAS, the City Surveyor has reviewed the legal description and exhibit of the area to be summarily vacated and found both to be technically correct; and NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. That the public utility easement, as shown in Exhibits A-1 and B-2, is approved and accepted by the City of Santa Maria.

2. That from and after the date this Resolution is recorded with the Santa Barbara County Clerk -Recorder, the public utility easement as shown in Exhibit A-1 and described in Exhibit B-2 shall constitute a public utility easement; and

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 15th day of August 2023.

Mayor
ATTEST:

Chief Deputy City Clerk
APPROVED AS TO FORM:

EXHIBIT— Exhibit A-1 and B-2_Lots 3 and 4 Public Utility Easement
City Attorney
APPROVED AS TO CONTENT:

Department Director
City Manager
2 Recording Requested by:

CHIEF DEPUTY CITY CLERK

CITY OF SANTA MARIA, CA
When recorded, mail this document and
tax statements (if any) to:

Chief Deputy City Clerk Rhonda White
City of Santa Maria
110 E. Cook Street, Rm. 3
Santa Maria, CA 93454

SPACE ABOVE THIS LINE FOR RECORDER'S USE
NO FEE PER GOV'T CODE SECTION 6103

GRANT OF EASEMENT
FOR
PUBLIC UTILITIES, CABLE T.V. AND TELEPHONE
DOCUMENTARY TRANSFER TAX $ zero (0)
EXEMPTION (R&T CODE) '511922
EXPLANATION Municipal Govt. Agency
Sianature of Declarant or Aaent Determining Tax
The undersigned, as their interests may appear, hereby grant to the City of Santa Maria, a municipal corporation, an easement for general public utilities, telephone and cable t.v. purposes in, on, over, under, through and across the following described property:
(SEE EASEMENT SKETCH, EXHIBIT "A-1", ATTACHED HERETO)
(SEE EASEMENT DESCRIPTION, EXHIBIT "B-1", ATTACHED HERETO) REF: Betteravia Plaza
Variable Width PUE East of Western (Lot 3 & 4)
APPROVED AS TO FORM:

BY: DATED:

City Attorney
Thomas T. Watson
///
hops.//dbaengineers-my sharepoint com/personaupeter_urbanplanningconcepts_com/Documents/Documents/BetteraviaPlazaPUEEoWestern (SMIIMFLLC) - 8-1-23.docx

///
CONTENTS:

Santa Maria II Multifamily LLC,
a Delaware limited liability company
BY: By: MRL Santa Maria II LLC,
Thomas J. Korman, PLS 8781 a California limited liability company, City Surveyor Managing Member
Public Works Department
By: �U& k lLCcz..ca—n
Kenneth McCarren,
Authorized Signatory
https://dbaengineers-my.sharepoint.com/personal/peter urbanplanningconcepts_com/Documents/Documents/BetteraviaPlazaPUEEoWestern (SMIIMFLLC) - 8-1-23.docx

State of California
County of Grta.. y,c
On
Date
personally appeared
}
before me, /A-�7 l,GylS) /r%a/A /'v�/ G
Here Insert Name and Title 6f the Officer
////
Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

KAREN LYONS
Notary Public • California
Orange County
Commisslon r 2436841
My Comm. Expires Feb 17, 2027
Place Notary Seal and/or Stamp Above
I certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.

WITNESS my hand and official seal.

Signature

OPTIONAL
Signature of Notary Public
Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.

Description of Attached Document
Title or Type of Document:

Document Date: Number of Pages:

Signer(s) Other Than Named Above:

Capacity(ies) Claimed by Signer(s)
Signer's Name:
o Corporate Officer - Title(s):
o Partner - 0 Limited 0 General
❑ Individual 0 Attorney in Fact
❑ Trustee 0 Guardian or Conservator
o Other:

Signer is Representing:

Signer's Name:
❑ Corporate Officer - Title(s):
❑ Partner - 0 Limited 0 General
❑ Individual 0 Attorney in Fact
❑ Trustee o Guardian or Conservator
❑ Other:

Signer is Representing:
cottRetto kostaintootoutooratrootorcsoottotw0000tworotioormaimmigioiowtoeurinfooctomirompoew "2018 National Notary Association

U
N
LEGEND
(R1)
•
I-
0 J
D=3'41'47'
R=561.50'
L=36.22'
D=0'40'08'
R=552.50'
L==6.45'
S89'25'26'E-65.7
"—N1'14'42'E-9.0O'
D=4'21 51"
R=577.50'
L=43.99'(R1)
NO'34'34'E-1.11'

65.77'
S89'25'26'E
MB 208 PGS. 90-98
5/8" REBAR WITH PLASTIC
CAP STAMPED L.S. 4597 PER (R1)
"SEE DETAIL BELOW"
S89'25'26'E-10.18'
P.O.B. POINT OF BEGINNING
(R1) MB 208 PGS. 90-98
• 5/8" REBAR WITH PLASTIC
CAP STAMPED L.S. 4597 PER (R1)

VARIABLE WIDTH PUBLIC

UTILITY EASEMENT
S89'25'26'E - 286.20'
N89'25'26'W - 734.57' (R1)
LOT 3(R1)
NO'34'34'E-9.00'

DAN BLOUGH DRIVE
S0'34'34'W-1.11'
S89'25'26'E - 20.62'
%T/T// /V/
"DETAIL"

NO SCALE
S0'34'34'W - 9.00
SO'34'34'W-9.00'
S89'25'26'E

46.83'
S89'25'26'E-286.20'

VARIABLE WIDTH PUBLIC UTILITY EASEMENT
EXHIBIT A-1

A VARIABLE WIDTH EASEMENT FOR PUBLIC UTILITY
PURPOSES OVER PORTIONS OF LOTS 3, 4 OF
BETTERAVIA PLAZA TRACT 6008 IN THE CITY OF

SANTA MARIA, COUNTY OF SANTA BARBARA, STATE
OF CALIFORNIA AS PER BOOK 208 OF MAPS, PAGES 90
THROUGH 98 ON FILE IN THE OFFICE OF THE COUNTY.

RECORDER OF SAID COUNTY.

S89'25'26'E-304.96'
/Z/Z/T/-./.�
2624 AIRPARK DRIVE
SANTA MARIA, CA 93455
PHONE: 805-934-5727
FAX: 805-934-3448
DATE: MARCH 1, 2023
16FT PGE ESMT-1 LOT 3&4.DWG
JOB: 20059
SHEET 1 OF 2

SEE SHEET
D=11'04'17'
R=33.50'
L=6.47'
S89'25'26"E — 304.96'
N89'25'26"W — 734.57' (R1)
w
J
0 (1)

DAN BLOUGH DRIVE
N79.3017 E

51.02 s79 97( ')
D=11'04'17'
R=49.50'
L=9.57'
(R1)
D=109'28'39'
R=56.50'
L=107.96'
(R1)
D=9'06'17"
R=49.50'
L=7.87' —
(R1)
W
z
w
J
P.O.B.
0-1
D=109'28'39'
R=72.50'
L=138.53'
CO
in
Z�
0 N
0 0
Z
,
co_
co D=9'06'17"
R=33.50'
L=5.32'
S0'07'21 "E

31.47'
1n
N
w
0 0
N89'52'39"E

9.01'

PUBLIC UTILITY

EASEMENT
S89'52'39"W

9.00'
N.

N
10 N
N89'52'39"E

9.00'
S0'07'21"E — 7.83'
LOT 3 (Ri)
LOT 4 (R1)

VARIABLE WIDTH PUBLIC UTILITY EASEMENT
EXHIBIT A-1

A VARIABLE WIDTH EASEMENT FOR PUBLIC UTILITY
PURPOSES OVER PORTIONS OF LOTS 3, 4 OF
BETTERAVIA PLAZA TRACT 6008 IN THE CITY OF

SANTA MARIA, COUNTY OF SANTA BARBARA, STATE
OF CALIFORNIA AS PER BOOK 208 OF MAPS, PAGES 90
THROUGH 98 ON FILE IN THE OFFICE OF THE COUNTY
RECORDER OF SAID COUNTY.

S90'00'00"W

25.01'
LOT 5 (R1)
2624 AIRPARK DRIVE
SANTA MARIA, CA 93455
PHONE: 805-934-5727
FAX: 805-934-3448
DATE: JULY 26, 2023
16FT PGE ESMT-2 LOT 3&4.DWG
JOB: 20059
SHEET 2 OF 2

EXHIBIT B-1
Variable Width Public Utility Easement
Portion of Lots 3 & 4 Betteravia Plaza
Tract 6008
Legal Description
A variable width easement for public utility purposes over portions of Lots 3 and 4 of Betteravia Plaza Tract 6008, in the City of Santa Maria, County of Santa Barbara, State of California, as per map recorded in Book 208 of Maps, at Pages 90 through 98 on file in the office of the County Recorder of said County, more particularly described as follows; Beginning at a 5/8 inch rebar with plastic cap stamped "LS 4597" at the Southwest corner of Lot 4 of said Betteravia Plaza Tract 6008 being on the East line of Walker Avenue; Thence North 0 degrees 07 minutes 21 seconds West along said East line, 440.11 to the beginning of a 49.50 feet radius curve concave to the East; Thence Northerly along the arc of said curve and said East line, 7.87 feet through a central angle of 9 degrees 06 minutes 17 seconds to the end of said curve; Thence North 8 degrees 58 minutes 56 seconds East along said East line, 55.47 feet to the beginning of a 56.50 foot radius curve concave to the Southwest; Thence Northerly and Westerly along said curve, 107.96 feet through a central angle of 109 degrees 28 minutes 39 seconds to the end of said curve and the North line of Dan Blough Drive; Thence South 79 degrees 30 minutes 17 seconds West along said North line 51.02 feet to the beginning of a 49.50 foot radius curve concave to the North; Thence Westerly along the arc of said curve and said North line, 9.57 feet through a central angle of 11 degrees 04 minutes 17 seconds to the end of said curve; Thence North 89 degrees 25 minutes 26 seconds West along said North line 734.57 feet to the beginning of a 577.50 foot radius curve concave to the North Thence Westerly along the arc of said curve and said North line, 43.99 feet through a central angle of 4 degrees 21 minutes 51 seconds to the end of said curve with a radial bearing of North 4 degrees 56 minutes 25 seconds East and the Southwest corner of said Lot 3; Thence North 4 degrees 56 minutes 25 seconds East 16.00 feet to the beginning of a 561.50 foot radius curve concave to the North with a radial bearing of North 4 degrees 56 minutes 25 seconds East;
Thence Easterly along the arc of said curve, 36.22 feet through a central angle of 3 degrees 41 minutes 47 seconds to the end of said curve with a radial bearing of North 1 degree 14 minutes 39 seconds East;

1/3
Thence North 1 degree 14 minutes 42 seconds East 9.00 feet to the beginning of a 552.50 foot radius curve concave to the North with a radial bearing of North 1 degree 14 minutes 39 seconds East;
Thence Easterly along the arc of said curve, 6.45 feet, through a central angle of 0 degrees 40 minutes 08 seconds to the end of said curve;
Thence South 89 degrees 25 minutes 26 seconds East 65.77 feet; Thence North 0 degrees 34 minutes 34 seconds East 1.11 feet; Thence South 89 degrees 25 minutes 26 seconds East 10.18 feet; Thence South 0 degrees 34 minutes 34 seconds West 1.11 feet; Thence South 89 degrees 25 minutes 26 Seconds East 20.62 feet; Thence South 0 degrees 34 minutes 34 seconds West 9.00 feet to a point 16.00 feet North of and at right angle to said North line of Dan Blough Drive; Thence South 89 degrees 25 minutes 26 seconds East parallel with and 16.00 feet North of and at right angle to said North line of Dan Blough Drive, 286.20 feet; Thence North 0 degrees 34 minutes 34 seconds East 9.00 feet; Thence South 89 degrees 25 minutes 26 seconds East 46.83 feet; Thence South 0 degrees 34 minutes 34 seconds West 9.00 feet to a point 16.00 feet North of and at right angle to said North line of Dan Blough Drive; Thence South 89 degrees 25 minutes 26 seconds East parallel with and 16.00 feet North of and at right angle to said North line of Dan Blough Drive, 304.96 feet to the beginning of a 33.50 foot radius curve concave to the North;
Thence Easterly along the arc of said curve and said North line, 6.47 feet through a central angle of 11 degrees 04 minutes 17 seconds to the end of said curve; Thence North 79 degrees 30 minutes 17 seconds East 51.02 feet to the beginning of a 72.50 foot radius curve concave to the Southwest;
Thence Easterly and Southerly along the arc of said curve 138.53 feet through a central angle of 109 degrees 28 minutes 39 seconds to the end of said curve; Thence South 8 degrees 58 minutes 56 seconds west 55.47 feet to the beginning of a 33.50 foot radius curve concave to East;
2/3

Thence Southerly along the arc of said curve 5.32 feet through a central angle of 9 degrees 06 minutes 17 seconds to the end of said curve and a point 16.00 feet East of and at right angle to said East line of Walker Drive;
Thence South 0 degrees 07 minutes 21 seconds East parallel with and 16.00 feet East of and at right angle to said East line of Walker Drive 31.47 feet; Thence North 89 degrees 52 minutes 39 seconds East 9.01 feet; Thence South 0 degrees 07 minutes 21 seconds East 147.15 feet; Thence South 89 degrees 52 minutes 39 seconds West 9.00 feet to a point 16.00 feet East of and at right angle to said East line of Walker Avenue;
Thence South 0 degrees 07 minutes 21 seconds East parallel with and 16.00 feet East of and at right angle to said East line of Walker Avenue 253.71 feet; Thence North 89 degrees 52 minutes 39 seconds East 9.00 feet; Thence South 0 degrees 07 minutes 21 seconds East 7.83 feet to the South line of said Lot 4; Thence South 90 degrees 00 minutes 00 seconds West 25.01 feet to said 5/8 inch rebar with plastic cap stamped L.S. 4597 at said Southwest corner and THE POINT OF BEGINNING and containing 0.60 acres more or less.
((See attached Exhibit A-1 made a part hereof)
Marshall D. Farg�n L.S. 8962
8-/- Z3
date
3/3

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA

MARIA, CALIFORNIA, ACCEPTING AN EASEMENT FOR PUBLIC
UTILITY PURPOSES OVER LOT 5 OF BETTERAVIA PLAZA, TRACT
6008
WHEREAS, Betteravia Plaza, Tract 6008 Final Map was adopted and approved by City Council on October 15, 2019, and a dedication of public utility easement and right- of-way was recorded; and
WHEREAS, following preparation of construction documents for the development, it was determined additional width is required for necessary public utilities such as communications and electrical services; and
WHEREAS, the property owner of Lot 5 of Betteravia Plaza, Tract 6008, has prepared a legal description and exhibit of area to grant an easement to the City and has paid all applicable fees to process the recordation of the easement; and WHEREAS, the City Surveyor has reviewed the legal description and exhibit of the area to be summarily vacated and found both to be technically correct; and NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. That the public utility easement, as shown in Exhibits A-2 and B-2, is approved and accepted by the City of Santa Maria.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 15th day of August 2023.

Mayor
ATTEST:

Chief Deputy City Clerk
APPROVED AS TO FORM:

EXHIBIT — Exhibit A-2 and B-2_ Lot 5 Public Utility Easement City Attorney
APPROVED AS TO CONTENT:

Department Director
City Manager
2 Recording Requested by:

CHIEF DEPUTY CITY CLERK

CITY OF SANTA MARIA, CA
When recorded, mail this document and
tax statements (if any) to:

Chief Deputy City Clerk Rhonda White
City of Santa Maria
110 E. Cook Street, Rm. 3
Santa Maria, CA 93454

SPACE ABOVE THIS LINE FOR RECORDER'S USE
NO FEE PER GOV'T CODE SECTION 6103

GRANT OF EASEMENT
FOR
PUBLIC UTILITIES, CABLE T.V. AND TELEPHONE
DOCUMENTARY TRANSFER TAX $ zero (0)
EXEMPTION (R&T CODE) 11922
EXPLANATION Municipal Govt. Agency
Signature of Declarant or Agent Determining Tax
The undersigned, as their interests may appear, hereby grant to the City of Santa Maria, a municipal corporation, an easement for general public utilities, telephone and cable t.v. purposes in, on, over, under, through and across the following described property:
(SEE EASEMENT SKETCH, EXHIBIT "A-2", ATTACHED HERETO)
(SEE EASEMENT DESCRIPTION, EXHIBIT "B-2", ATTACHED HERETO) REF: Betteravia Plaza
Variable Width PUE East of Western (Lot 5)
APPROVED AS TO FORM:

BY: DATED:

City Attorney
Thomas T. Watson
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CONTENTS:

Kautz Properties #2, LLC
A California Corporation
BY:

BY: Tiffany
Thomas J. Korman, PLS 8781 Treasurer
City Surveyor
Public Works Department
See Attached fi'orzu for
Natty CartMcat°
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CALIFORNIA ACKNOWLEDGMENT
CIVIL CODE § 1189
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached. and not the truthfulness, accuracy. or validity of that document.

State of Californiaif
County of.5-t+ 1
On
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6- I-2673
Date
personally appeared 1 F
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1 before me n1 (0 / [ nC,rdeGf (' Oi 5y 'PC/WC
Here Insert Name and Title of the Officer
Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

NICOLE HERNANDEZ
r4 a+�` - Commission # 2380755 c
t Notary Public - California v
S 1 ? 1,:t- San Luis Obispo County ^'
_ v!- -' My Comm. Expires Oct. 29, 2025
Place Notary Seal and/or Stamp Above
I certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.

WITNESS my hand a official seal.

Signature
Signature of Notary Public
- OPTIONAL
Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.

Description of Attached Do ument
Glawitr C4' Z t11e ' '(I�C ea>b )tC
Document Date: E-1•7003
Title or Type of Document:

Signer(s) Other Than Named Above:
tfTik hes , (Molt Til $Ise )0,13.-T...

Number of Pages:

Capacity(ies) Claimed by Signer(s)
Signer's Name:
❑ Corporate Officer — Title(s):
o Partner — 0 Limited 0 General
❑ Individual ❑ Attorney in Fact
❑ Trustee 0 Guardian or Conservator
❑ Other:

Signer is Representing:

Signer's Name:
❑ Corporate Officer — Title(s):
❑ Partner — ❑ Limited 0 General
❑ Individual 0 Attorney in Fact
❑ Trustee 0 Guardian or Conservator
❑ Other:

Signer is Representing:
2018 National Notary Association

LINE TABLE
LINE

BEARING

DISTANCE
L1
S89'08'44"E

21.85'
L2
NO'51'16'E

9.00'
L3
S89'08'44"E

16.34'
L4
SO'51'16"W

9.00'

CURVE TABLE
CURVE
DELTA
RADIUS
LENGTH
C1
89'01'23"

18.50'

28.74'
C2
22'36'26"

94.78'

37.40'
C3
21'51'16"

65.21'

24.87'
C4
19'34'33"

81.40'

27.81'
C5
22'36'26"

78.78'

31.09'
C6
89'01'23"

34.50'

53.60'
0 II
w
J
0 LEGEND
P.O.B.
(R1)
•

POINT OF BEGINNING

DENOTES RECORD DATA PER
MB 208 PGS. 90-98
5/8" REBAR WITH PLASTIC
CAP STAMPED L.S. 4597 PER (R1)
0 N
U
0 W
D
z
0 0
z
W
J
LOT 4 (Ri)
J J 25.01''00"E
/f f 25.01'
1 S0'07'21 "E

10.86'
C6
(R1)
S89'52'39"W

9.01'
S0'07'21 "E - 294.90'
L2 L3 L4
C1 L1 ✓
LOT 5 (R1)
S89'08'44"E — 131.83'
C2
N89'08'44"W — 170.02(R1)

WEST BETTERAVIA
C5
(R1) 7
.N -J 0
0 ^'") 0U tn
ROAD
w
CD
(N
to
N
z
d
cr

VARIABLE WIDTH PUBLIC

UTILITY EASEMENT
EXHIBIT A-2

A VARIABLE WIDTH EASEMENT FOR PUBLIC UTILITY
PURPOSES OVER A PORTION OF LOT 5 OF BETTERAV1A
PLAZA TRACT 6008 IN THE CITY OF SANTA MARIA,

COUNTY OF SANTA BARBARA, STATE OF CALIFORNIA
AS PER BOOK 208 OF MAPS, PAGES 90 THROUGH 98

ON FILE IN THE OFFICE OF THE COUNTY RECORDER
OF SAID COUNTY.

S0'07'21 "E

16.00'
C3 S89'07'47"E — 98.88'
0 N89'07'47"W-102.55'(R1)--1
/
P.O.B.
i-lartlefb
cSur ve,v5,Jac.,l
Santaldai/
2624 AIRPARK DRIVE
SANTA MARIA, CA 93455
PHONE: 805-934-5727
FAX: 805-934-3448
DATE: JULY 26, 2023
16 FT PGE ESMT—LOT 5.DWG
JOB: 20059
SHEET 1 OF 1

EXHIBIT B-2
Variable Width Public Utility Easement
Portion of Lot 5 Betteravia Plaza
Tract 6008
Legal Description
A variable width easement for public utility purposes over a portion of Lot 5 of Betteravia Plaza Tract 6008, in the City of Santa Maria, County of Santa Barbara, State of California, as per map recorded in Book 208 of Maps, at Pages 90 through 98 on file in the office of the County Recorder of said County, more particularly described as follows; Beginning at a 5/8 inch rebar with plastic cap stamped "LS 4597" at the Southeast corner of said Lot 5 of said Betteravia Plaza Tract 6008 being on the North line of Betteravia Road; Thence North 89 degrees 07 minutes 47 seconds West along said North line, 102.55 feet to the beginning of a 81.40 foot radius curve concave to the Northeast; Thence Westerly along the arc of said curve and said North line, 27.81 feet through a central angle of 19 degrees 34 minutes 33 seconds to the end of said curve and the beginning of a

78.78 foot radius curve concave to the Southwest with a radial bearing of South 23 degrees 27 minutes 42 seconds West;
Thence Westerly along the arc of said curve and said North line, 31.09 feet through a central angle of 22 degrees 36 minutes 26 seconds to the end of said curve; Thence North 89 degrees 08 minutes 44 seconds West along said North line, 170.02 feet to the beginning of a 34.50 foot radius curve concave to the Northeast; Thence Northwesterly along the arc of said curve, 53.60 feet through a central angle of 89 degree degrees 01 minutes 23 seconds to the end of said curve and the East line of Walker Avenue;
Thence North 0 degrees 07 minutes 21 seconds West along said East line, 305.70 feet to the Northwest corner of said Lot 5;
Thence North 90 degrees 00 minutes 00 seconds East along the North line of said Lot 5, 25.01 feet;
Thence South 0 degrees 07 minutes 21 seconds East 10.86 feet; Thence South 89 degrees 52 minutes 39 seconds West 9.01 feet to a point 16.00 feet East of and at right angles to said East line of said Walker Avenue; 1/2

Thence South 0 degrees 07 minutes 21 seconds East parallel with and 16.00 feet East of and at right angle to said East line of Walker Avenue, 294.90 feet to the beginning of a18.50 foot radius curve concave to the Northeast;
Thence Southeasterly along the arc of said curve 28.74 feet through a central angle of 90 degrees 47 minutes 30 seconds to the end of said curve and a point 16.00 feet North of and at right angle to the North line of Betteravia Road;
Thence South 89 degrees 08 minutes 44 seconds East parallel with and 16.00 feet North of and at right angle to said North line of Betteravia Road, 21.85 feet; Thence North 0 degrees 51 minutes 16 seconds East 9.00 feet; Thence South 89 degree 08 minutes 44 seconds East 16.34 feet; Thence South 0 degrees 51 minutes 16 seconds West 9.00 feet to a point 16.00 feet North of and at right angle to said North line of Betteravia Road; Thence South 89 degrees 08 minutes 44 seconds East parallel with and 16.00 feet North of and at right angle to said North line of said Betteravia Road, 131.83 feet to the beginning of a 94.78 foot radius curve concave to the Southwest;
Thence Southeasterly along said arc 37.38 feet through a central angle of 22 degrees 36 minutes 26 seconds to the end of said curve with a radial bearing of North 23 degrees 27 minutes 42 seconds East and the beginning of a 65.21 foot radius non tangent curve concave to the Northeast with a radial bearing of North 23 degrees 14 minutes 41 seconds East; Thence Southeasterly along said arc 24.87 feet through a central angle of 21 degrees 51 minutes 16 seconds to the end of said 65.21 foot radius non tangent curve with a radial bearing of North 1 degrees 23 minutes 26 seconds East and a point 16.00 feet North of and at right angle to said North line of Betteravia Road;
Thence South 89 degrees 07 minutes 47 seconds East parallel with and 16.00 feet North of and at right angle to said North line of Betteravia Road, 98.88 feet to the East line of said Lot 5; Thence South 00 degrees 07 minutes 21 seconds East along said East line of Lot 5, 16.00 feet to said 5/8 inch rebar with plastic cap stamped "LS 4597" at said Southeast corner of Lot 5 and THE POINT OF BEGINNING containing 0.26 acres more or less. (See attached Exhibit A-2 made a part hereof)
Marshall D. Fargen
8962
8-/-23
date
2/2

FOR THE COUNCIL MEETING OF AUGUST 15, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: City Manager
Prepared by: Director of Public Works
SUBJECT: US 101/Betteravia Road Interchange - Project Study Report Description:

The City Council will consider approving an agreement for the US 101/Betteravia Road Interchange Project Study Report.

RECOMMENDATION:

Adopt a Resolution approving a Professional Services Agreement with the Wallace Group to prepare a Project Study Report for the US 101/Betteravia Road Interchange.

BACKGROUND:

The US 101/Betteravia Road Interchange is identified as a capital improvement project in the City's Growth Mitigation Program. The subject interchange is also identified in the Santa Barbara County Association of Governments (SBCAG) Measure A Program of Projects. In addition, it is also identified in the City's FY 22-24 Capital Budget.

The Betteravia Road Interchange has the highest volume of traffic, specifically on Betteravia Road, west of the freeway. In accordance with the SBCAG project description, "The purpose of the project is to improve the operations at the Highway 101/Betteravia Road Interchange by making improvements to the northbound ramps in the southeast quadrant of the interchange". Stemmed by the recent growth of commercial development at and near Enos Ranch, the need for a Project Study Report (PSR) at the subject interchange was deemed necessary.

On September 13, 2022, the Engineering Division prepared an advertisement to transportation engineering consultants for the initiation of a PSR for the US 101/Betteravia Road Interchange.

On October 22, 2022, two consulting firms submitted proposals. These proposals were received and evaluated based on the following qualifications: experience with Caltrans District 5, project understanding, schedule, references, and accessibility of the firm. The

two consultants were reviewed internally by Engineering staff. The proposals were ranked as follows:

1. The Wallace Group

2. Consor Engineers
Following the ranking of the consultants, staff entered contract negotiations. An agreement was reached with the first -ranked consultant, The Wallace Group.

DISCUSSION:

The Project Initiation Document is the first state in the Caltrans project development process of identifying a solution for a specific transportation deficiency. The most commonly prepared Project Initiation Document is the PSR. A PSR is required before using state or federal funds for capital improvements on or near the State Highway System (SHS), whether publicly or privately funded. As the owner and operator of the SHS, Caltrans is responsible for PSR development and oversight of PSRs developed by resources outside the agency. A PSR is a pre-programming document that provides preliminary information on a project's scope, schedule, and cost before funds are committed for subsequent phases of development, which include: environmental, design, right-of-way, and construction. Since the PSR is the first stage in project development, it is an important place to implement financial constraints and begin assessment of timed project delivery by determining when the PSR process should begin.

Alternative(s)
The City Council may choose to not award the PSR contract to The Wallace Group and direct staff to readvertise the request for proposals.

Fiscal Considerations
Funding for the PSR is identified in the City's FY 22-24 Capital Budget. Funds allocated for the completion of the project will be supported with Gas Tax and the General Fund.

Impact to the Community
There should be no fiscal impact on the community.

ATTACHMENTS
Attachment A — Agreement_US 101 Betteravia Road Interchange PSR 2 AGREEMENT FOR PROFESSIONAL SERVICES
US 101/BETTERAVIA ROAD INTERCHANGE PROJECT STUDY REPORT This Agreement is made on August 15, 2023, by and between Wallace Group, a California Corporation ("Consultant"), and the City of Santa Maria, a California Municipal Corporation and charter city ("City"), in Santa Maria, California, based on the following recitals:

WHEREAS, City has determined it is in the public interest to proceed with the work hereinafter described as "Project"; and WHEREAS, City has determined the Project involves the
performance of construction services of a temporary nature; and WHEREAS, City does not have available employees to perform the services for the Project; and
WHEREAS, City has requested the Consultant to provide
manpower to complete the Project; and
WHEREAS, Consultant is registered or licensed in California to perform construction services for the Project.

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination. The term of this contract is four hundred and fifty (450) days, beginning on the date first written above. This contract may be extended by mutual consent of the parties. This contract may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state, or federal law.

Termination is effective 14 days after deposit of notice as specified in this Agreement.

2.02. Services to be Performed. Consultant shall determine the method, details, and means of providing engineering studies and design services. More specifically, Consultant agrees to perform the specific services listed in Exhibit "A."

2.03. City's Duties. City's duties under this Agreement are to cooperate with Consultant in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit "B."

2.05. Insurance. Consultant shall provide insurance as listed in Exhibit "C."

2.06. Exhibits. Exhibits "A," "B," and "C" are attached and incorporated.

3. Consultant's Obligations.

3.01. Minimum Amount of Service. Consultant shall devote sufficient time to perform services under this agreement efficiently and effectively. Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant's sole discretion, as long as the performance of these extra -contractual services does not interfere with or present a conflict with City's business.

3.02. Tools and Equipment. Except as otherwise stated in this Agreement, Consultant will supply all tools and equipment necessary to perform this Agreement.

3.03. Status. Consultant (including its employees) is an independent consultant. No employer/employee relationship exists between Consultant and the City.

Consultant's assigned personnel shall not be entitled to any benefits payable to employees of the City. The City is not required to make any deductions or withholdings from the compensation payable to Consultant under this agreement. Consultant (as a business entity, including its employees) is a "design professional" as defined by California Civil Code section 2782.8(c)(3).

3.04. Indemnification. To the fullest extent permitted by law, the Consultant shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys' fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of the Consultant (including its employees).

The provisions of this paragraph survive completion of the services or the termination of this contract. The provisions of this Section are not limited by the provisions of the Section relating to insurance.

4. Miscellaneous

4.01. Notices. All communication relating to the day-to-day activities of this Agreement shall be exchanged between a designated representative of the CITY and a representative of CONSULTANT, listed below. All notices shall be addressed as follows unless a written change is filed with the City:

To City:

Attn.: David Beas
Public Works/Engineering
110 S. Pine Street, Suite 221
Santa Maria, CA 93454
To Consultant:

Attn.: Jorge Aguilar
Wallace Group
612 Clarion Court
San Luis Obispo, CA 93401
If the designated Representative or address of either party changes during the term of this agreement, a written notice shall be given to the other party prior to the effective date of change. Any written notices required under this agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used.

4.02. Compliance With Laws, etc. Consultant shall comply with all laws, including but not limited to the rules and policies of the City, in performing this agreement.

4.03. Integration. This agreement constitutes the entire agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this agreement must be in writing and signed by the appropriate representatives of the parties.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.
2 Atty. Rev. 2021

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.08. Severability. The provisions of this agreement are severable. If any part of this agreement is held invalid by a court of competent jurisdiction, the remainder of the agreement shall remain in full force and effect unless amended or modified by mutual written consent of the parties.

4.09. Submittals. In addition to any other submittals required by this agreement, Consultant shall submit copies of its current business license and current certificate of workers' compensation coverage to the City before beginning work on this project.

4.10. Prevailing Wage. Prevailing Wage. If applicable, Consultant and all Subcontractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code. The Director's determination is on file and open to inspection at www.dir.ca.gov and is referred to and made a part hereof; the wage rates therein ascertained, determined, and specified are referred to and made a part hereof as though fully set forth herein.

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

CONSULTANT CITY OF SANTA MARIA, a political
subdivision of the State of California
By: By: JASON STILWELL
City Manager
ATTEST:

Rhonda M. White, CMC
Chief Deputy City Clerk
APPROVED AS TO FORM:

City Attorney
Risk Manager
3 Atty. Rev. 2021

EXHIBIT "A"

SERVICES TO BE PERFORMED
Task 1: Project Management And Quality Assurance
This task is focused on team management and coordination of internal and external team member functions. Our Project Understanding and Approach is an integral part of our scope of work and as such, the conditions stated therein are hereby incorporated into this scope.

The Wallace Group team has been working closely with City, Caltrans and SBCAG staff on the US101/Betteravia interchange through the development of the interim solution and the approval of the cooperative agreement and project charter.

Primary components of this task will include:

Task 1.1 Project Management
Project management includes administration of contractual and financial functions, maintenance of schedule, internal team/external client invoicing, bud- get monitoring, and status reporting. These elements will be monitored and/or provided for the project on a monthly basis. This task will include applying for a Caltrans encroachment permit for surveying within US101 and requesting that the City prepare and pro- vide private property Rights -of -Entry needed for survey, geotechnical, environmental study, and the design team's review of the site. This task assumes the project will have up to a maximum of a 24 -month duration.

Task 1.2 Quality Assurance and Control
Quality Assurance and Control for our internal products will be accomplished with this subtask, each team member firm will be responsible for individual product reviews with Wallace Group having a consistency review role for the overall efforts. Quality Assurance will be performed on the deliverables produced and will include the production of the "Design Checklist" per Caltrans Design Information Bulletin (DIB) 78 requirements for the PSR-PDS. Our team includes senior and experienced staff members to take an objective review at the approach, assumptions, geometric layout, and calculations of deliverables prior to submittal. The reviews will be tracked and recorded in the Project's Quality Management Plan.

Task 1 Deliverables:
• Status reports and invoicing
• Schedule and updates
• Quality Management Plan
Task 2: PDT and Team Meetings
This task is primarily focused on initiating and continuing the coordination process with the City, Caltrans District 5, the Santa Barbara County Association of Governments 4 Atty. Rev. 2021

(SBCAG) representative, and with appropriate stakeholders as determined by the City's Project Manager (PM). It is anticipated that the Cooperative Agreement executed during the Pre-PID phase of the project will not require revisions or additional coordination efforts during the PID phase.

The Project Charter, also completed during the Pre-PID phase, will be reviewed with City staff and recommendations provided for City and Caltrans finalization in conformance with the Caltrans PDPM process. Per typical Project Charter terms, a Core Project Development Team (PDT) leadership group will be established. The effort to review and affirm the Project Charter with the City and Caltrans is estimated as an up to 8 -hour effort. The formation of the PDT is assumed to include the Caltrans PM, the City PM, a representative from SBCAG, and the Wallace Group PM with relevant Task Leads participating at specific meetings as appropriate.

PDT meetings will be coordinated between the core PDT members with each having responsibility to further coordinate attendance as appropriate within their respective groups.

This effort will include notices and agendas, facilitation of discussions at the meetings, and distribution of meeting notes with appropriate action items. We have anticipated up to seven (7) PDT meetings throughout the PSR-PDS process, which includes a kick-off and 6 subsequent meetings. Meetings are assumed to be either remote/online meetings or held in Wallace Group or Caltrans District 5 offices in San Luis Obispo, except for the kickoff meeting which we assume will be in -person.

In addition to the PDT meetings, we anticipate regular update meetings with the City and informal meetings with Caltrans task leads to discuss project specific project issues which may include the Wallace Group PM and appropriate Task Lead(s). We have included a total of up to twelve (12) additional meetings for coordination. These meetings are assumed to be remote 1 -hr meetings.

Task 2 Deliverables:
• Finalized Project Charter and PDT Formation
• Meetings- Seven (7) PDT meetings, Twelve (12) City/Caltrans meetings • Meeting Agendas and Notes
Task 3: Survey And Right Of Way (ROW)
Task 3.1 Topographic Base Map
The topographic survey base map will be prepared for use by the designers in alternatives analysis. This map will be prepared at an accuracy scale of 1 inch = 40 feet with a vertical contour interval of 1 foot. The horizontal datum will be based on the California Coordinate System of 1983, Zone 5 (CCS83) and the vertical datum will be based on North America Vertical Datum of 1988 (NGVD 88) and constrained to Caltrans Survey Control. Obtaining Rights -of -Entry from private property owners (by the City) will be a first order of work to facilitate early mapping for the area.
5 Atty. Rev. 2021

Wallace Group survey staff will establish semi -permanent primary and secondary control points for the topographic survey based upon the North America Datum of 1983 and the Caltrans High Accuracy Reference Network (HARN), NAD 83 1991.35 epoch. Prior to the start of field work, Wallace Group surveyors will coordinate with the City and Caltrans as appropriate to determine the available existing and preferred horizontal control basis. We will set additional control points along the public roads within and near the survey limits so that the project's survey control will have a high probability of remaining retraceable throughout the project design and construction process.

A color orthophoto with a 0.25' pixel size of the anticipated survey area will be prepared. The aerial photography will be obtained at a scale suitable for preparing topographic mapping at a scale of 1 -inch = 40 -feet, with a contour interval of 1 foot. Though flown for the specific scale mentioned, mapping will allow for sheets to be prepared using various scales as necessary.

Figure 1 shows the area anticipated to be surveyed.

FIGURE 1 Area to be surveyed for basemapping
Task 3.2 Right of Way (ROW) Mapping
Wallace Group will provide record map research and record mapping of right of way and property lines within the project area. We will coordinate closely with the design team, so our deliverables appropriately represent the location of these lines in a manner sufficient to help estimate the number/area of parcels required for acquisition, and the likely number of easements needed. This record level research is based on the understanding that the level of study is intended to develop a planning level cost estimate for potential right of way needs and to identify additional studies that may be needed during PA&ED. 6 Atty. Rev. 2021

This subtask includes acquiring pertinent right of way maps from Caltrans, record survey maps from the Santa Barbara.

County Surveyor's Office records and assessor parcel maps. We will review and compile this information into a "best fit" representation of the existing boundary lines. The project area for this effort includes an approximate area as shown shaded red in Figure 1 and those right of way and parcel property lines summarized below:

1. US 101 right of way lines and control lines for the north and south bound lanes within 1,200 feet, north and south of, Betteravia Road.

2. Betteravia Road right of way from 150 feet westerly of South Bradley Road to 350 feet easterly of Nicholson Avenue.

3. South Bradley Road right of way adjoining and within 150 feet of Betteravia Road right of way.

4. Nicholson Road right of way adjoining and within 300 feet of Betteravia Road.

5. Private property line between APN's 128-092-001 and 128-092

6. Private property lines between APN's 128-093-091, 128-093-022, 128-093-023 and 128-093-024
In addition to available records, we will rely on our internal knowledge of record mapping of the project area that has been compiled through many years of local project experience, including the survey mapping completed by Wallace Group in June of 2017. The mapping included topographic and right of way mapping for US 101 southbound offramp and Betteravia Road to 1,000 feet westerly of the off ramp. This existing understanding provides for an efficient approach to completing this scope of services and deliverables.

Illustration Of Prior Mapping At Project Site
The mapping will be constrained horizontally to the California Coordinate System of 1983, Zone 5 projection based on record coordinate information shown on Caltransright of way maps and monument maps. County of Santa Barbara record maps will be rotated and adjusted to fit this basis of datum. The location of parcel property lines will 7 Atty. Rev. 2021

be based on assessor parcel maps and assessor parcel GIS available shape files. We have assumed that the existing lines required are shown on and/or can be determined from County of Santa Barbara record maps. If it is discovered that portions of existing street right of way lines are not shown and/or are not accurately depicted, we will discuss viable solutions with the project team.

This research and approximate re-establishment of right of way lines and parcel property lines will be compiled in a Civil 3d 2021, or newer, base map. We will label street names, right of way widths, adjacent assessor parcel numbers and appropriate research notes that document and memorialize our process. This compilation of line work and information will be shown over publicly available aerial imagery, either the available from the County of Santa Barbara or attained by Wallace Group. If further research is deemed necessary by the owner or Project Manager, preliminary title reports will need to be acquired for the lands adjacent to these right of way lines. For budgeting purposes, this is not included in this scope of services and will be addressed through a contract amendment and fee increase.

Task 3.3 Utility Coordination - 'A' Letters
Wallace Group will utilize a utility database that is kept by 811 Dig Alert to determine the registered utilities within the project limits. Our team will prepare 'A' letters informing the utility companies that there is a project is proposed in the area and requesting utility atlas maps, documentation, any proposed improvements planned, and information and verification of prior rights. The Utility `A' letters will be prepared and then provided to the City or placed on City letterhead for transmittal. It is assumed that the information will be provided at no charge by the utility companies and if a charge is required it would be a City responsibility. The utility atlas plans and our topographic mapping will serve as a base map for a determination of potential utility conflicts and shown on appropriate plan sheet(s). At this stage in the project development, we are not recommending pot holing utilities.

We will use an electronic tracking system that can be shared with the City indicating when the Utility 'A' letters were sent, who they were sent to, date of follow up, date of response, if they have facilities at the site and any remarks. We will compile a matrix of existing utilities that will include: utility owner and contact information, Utility type/size/material, Correspondence dates and details, and if conflicts are anticipated with the proposed construction.

Task 3 Deliverables:
• Topographic Mapping
• Record Right of Way Mapping
• Utility A Letters
8 Atty. Rev. 2021

Task 4: Traffic Analysis / Intersection Control Evaluation, Step 1 As part of the Wallace Group team, DKS will be providing the traffic operations analysis and Intersection Control Evaluations (ICE). In coordination with Wallace Group, DKS will utilize currently available data and develop new data to evaluate multiple interchange design alternatives. The following four analysis stages will be performed by DKS:

1. Gather existing traffic data near the study site;

2. Examine the City's Active Transportation Plan, Local Roadway Safety Plan, and Long -Range Transit Plan and other planning documents and utilize the City's new travel demand to develop new forecasts which estimate the future multi- modal travel demand patterns in the study area

3. Develop a Stage 1 ICE study which evaluates the feasibility of several interchange control concepts

4. Develop a Traffic Engineering Performance Assessment (TEPA) which defines the scope of work for future traffic studies
Given the limited scope of work involved in a PSR-PDS, the project study area will be focused on the immediate interchange area plus one service intersection east and west (i.e., Bradley Road to Nicholson Avenue). The interchange currently primarily serves traffic to and from the west side of the freeway, but City growth plans could show a significant amount of housing or other growth to the east which will increase the demand to the currently underutilized movements in the interchange. Local operations are expected to dictate the operational patterns at the interchange so freeway analysis will be limited to a planning level review.

DKS will develop operations models for one (1) hour AM and PM peak periods for the following analysis scenarios:

A. Existing Conditions: Used for model calibration and to establish baseline operating conditions
B. Forecast No Build: Represents 20 years after construction with existing configuration accounting for other approved adjacent projects. Used for comparison with other scenarios
C. Forecast Alternatives: Represents 20 years after construction with up to four (4) primary interchange configurations. Includes other approved adjacent projects.

Opening year analysis will not be conducted. Forecast analysis will be used primarily to determine operations feasibility of alternatives identified through a high-level screening process.

DKS will conduct a review of available traffic studies completed near the Betteravia Road Interchange to determine if there is any existing traffic count data which can be 9 Atty. Rev. 2021

used for the current study. Special attention will be paid to counts which represent pre- COVID19 pandemic conditions. Any locations where valid counts cannot be found will need new traffic data collection will be evaluated and adjusted if necessary, based on historic data.

Given that only four (4) intersections are proposed for analysis (ramp termini + 1), collecting new traffic counts is recommended. These new counts will be compared with the older pre- COVID counts to determine if they are representative or should be factored for greater representativeness. DKS will also use the City's most current travel demand model to inform how to "grow" the count data to reflect future (design year) conditions.

DKS staff has been working closely with the City of Santa Maria on several local traffic studies and has a long history working with Caltrans District 5 Traffic Operations staff. DKS has successfully applied the City's new travel demand model and will review model assumptions and performance including network details, traffic analysis zone structure and land use data, within the US 101 Betteravia Interchange study area to help to identify model adjustments as appropriate for its application.

The objectives of this task are 1) to identify performance deficiencies for both existing and improvement alternatives of infrastructure, operations, and safety; 2) to estimate the operational and safety performance of proposed new infrastructure, if applicable; 3) to estimate the operational and safety performance impacts of proposed improvements to existing infrastructure; and 4) to quantify cost -benefit of the proposed improvement alternatives.

The traffic analysis and TEPA prepared in this scope of work will conform to the current edition of Caltrans's Project Development Procedures Manual (PDPM) Appendix S, Chapter 5, Article 5 Traffic Engineering Performance Assessment.

Task 4.1 Traffic Memorandum of Assumptions
As envisioned in the Cooperative Agreement, one of the first items of work will be to prepare a Traffic Memorandum of Assumptions (MOA) to be agreed upon by the stakeholders and to document the agreement between the City and Caltrans for conducting the traffic analysis. In coordination with Wallace Group, DKS will prepare an MOA to provide to City and Caltrans for approval.

The MOA will describe the approach for the traffic analysis and assumptions, including study limits, data collection, validation, horizon years, model choice and tools for travel forecasting and traffic operations analysis. The recommended study limits along East Betteravia Road would extend from west of South Bradley Road to Nicholson Avenue and from the north freeway ramp terminals of the future McCoy Lane interchange to the south ramp terminals at Stowell Road. The MOA will also identify appropriate model enhancements or post- processing procedures to provide benefits for the traffic analysis. 10 Atty. Rev. 2021

Task 4.2 Traffic Counts, Existing and Projected Volumes Intersection Counts

1.US 101 NB/Betteravia Road

2. US 101 SB/Betteravia Road

3.Betteravia Road/Bradley Road

4.Betteravia Road/Nicholson Avenue

5.US 101 NB/Stowell Road(a)

6.US 101 SB/Bradley Road(a)
(a) Counts required for US101 merge/diverge/weaving analysis between interchanges.

DKS will obtain current AM/PM traffic counts for the US 101 segments listed below. The team will contact Caltrans to determine if new traffic counts for the US 101 segments are available.

If not, the most recently published traffic counts will be applied.

US 101 Volumes

1.US 101 NB/SB — north of Betteravia Road

2.US101 NB/SB — south of Betteravia Road
DKS will use the City's recently updated travel demand model. Ostensibly, the City's preferred build -out land use envisioned as part of the City's on -going General Plan update will be within the City's travel demand model. This will provide the AM/PM peak hour traffic forecasts to the Wallace Group team. It is our understanding that the land use assumptions for Area 9 could have a tremen- dous effect on the operational performance of the City's roadway network, therefore prior to beginning our work, we will coordinate with the City of Santa Maria to resolve the future year land use assumptions.

Task 4.3 Traffic Engineering Performance Assessment (TEPA) The Wallace Group team will prepare the TEPA using relevant data and information from existing sources and describe current and future conditions. Existing sources may include Caltrans Traffic Census, PeMS, Truck Volume Book, TASAS Accident Database, as well as the June 2006 Project Study Report and recent work Wallace Group and DKS is performing for the southbound ramp terminal. Further data collection and traffic analysis to be performed as part of the subsequent intersection control evaluation (ICE) task will be identified in the TEPA document.

Collision History
DKS will summarize the collision data for the study intersections and roadways and provide a figure showing the collision history by accident type. The collision data will be from the City's recently approved Local Roadway Safety Plan (April 2022) developed in coordination with the City by DKS.
11 Atty. Rev. 2021

Multimodal Connectivity
DKS will re -purpose the Level of Traffic Stress (LTS) analysis developed as part of the City's recent Active Transportation Plan (June 2020). Prior to joining DKS, Jim Damkowitch managed the City's Active Transportation Plan. As part of the interchange configuration alternatives analysis DKS will determine changes to the LTS network with particular emphasis on creating a Low -Stress connection across the Betteravia interchange. Based on its current design elements for accommodating pedestrians and bicyclists, the US 101 Betteravia interchange creates a barrier effect to east -west pedestrian and bicycle movements. As urban development begins east of the interchange, connectivity between the planned housing developments to the east and the current retail developments to the west will be key in addressing future local traffic growth and ensuring that there are opportunities for short range trips to be made without the need of a car. A key component of improvements to this interchange will be to reduce the barrier effect.

Travel Demand Model Forecasting
DKS will conduct travel demand forecasting for the analysis horizon year utilizing the City's recently updated travel demand model. DKS is one of the few consulting firms with experience in applying this updated model and will be able to quickly and efficiently make any refinements necessary for the evaluation of the interchange through the PSR- PDS process. Before forecasts are used for analysis, the model outputs will be post- processed using the procedures recommended in NCHRP Report 255. Ostensibly, the City's preferred General Plan (currently under development) build- out land use will be applied to this forecast.

Task 4.4 Intersection Control Evaluation (ICE) Step 1
DKS will prepare traffic and safety studies which support a stage 1 ICE study. Per Caltrans Traffic Operations Policy Directive (TOPD) 13-02, this study will focus on Access Strategy and Configuration Assessment and Screening and will leave more detailed engineering studies for the PA&ED stage of the project. The ICE process integrates and, in many respects, facilitates the traffic studies and alternatives development activities. The MOA will set the foundations to work collaboratively and early with the City and Caltrans to maximize the flexibility of the ICE policy and conduct the detailed engineering, operations, and performance analyses needed to advance Step 1 ICE recommendations. Interchange concepts will first be evaluated at a high level for feasibility. As a preliminary review the top four (4) concepts which the City wants to move forward will be evaluated using Sim -Traffic microsimulation. DKS will determine delay and queueing benefits which are key for identifying feasible interchange designs. For the purposes of the safety analysis, DKS will review the available crash history in the study area and identify any existing trends. Interchange concepts will be evaluated based on how they interact with these existing trends as well as any potential benefits or disbenefits they may have for safe operations.
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The first step will be to consider applicable Caltrans System Planning document Transportation Concept Report (TCR) and more recent work for the southbound ramp terminal to generate the Step 1 ICE document.

In addition, the Wallace Group team will consider alternative interchange forms (e.g., tight diamond, diverging diamond, etc.) to establish desired federal road hierarchy at interchanges if feasible. Further DKS will objectively evaluate and compare signal and roundabout intersection control at the ramp terminals and Betteravia and Nicholson Avenue intersection.

The evaluation results will support outreach and advisory committee activities to allow stakeholders to make investment decisions based on the optimal traffic control and operational strategy for the design life of the interchange. Specifically, these evaluations could be applied to each ramp terminal intersection and adjacent road intersections:
• Safety performance and collision cost estimation, where quantifiable • Weekday AM and PM peak hour capacity and operational considerations • Service life analysis
• Conceptual Initial/phased estimated construction costs • Cost of performance impacts / Cost savings of performance benefits (controlling peak hour cost of delay)
• Operation and maintenance life -cycle costs
• Multimodal considerations
• Cost effectiveness of reduced pollutant emissions
The footprints of the concepts will support evaluating and finalizing the environmental study areas. Step 1 ICE would evaluate and advance intersection control strategies and potentially offer recommendations to screen lower ranked concepts. The Wallace Group team will prepare and submit Intersection Control Evaluation (ICE) documents for Step 1 as part of this phase of the project.

Task 4.5 Traffic Operations Sensitivity Analysis
DKS will conduct a traffic operations analysis for no build and up to three project alternatives for the opening year and future design year forecasts. DKS would first propose using SYNCHRO and SimTraffic to evaluate signalized intersections and could apply VISSIM microsimulation tools if needed. We would optimize traffic models to assess the potential benefits of moving the southbound ramp terminals. Refinements to the configurations of each alternative will be based on operational analysis results.

DKS will prepare and submit a technical memorandum capturing the findings of the traffic operations sensitivity analysis.

Task 4.6 Conceptual Design and Review
The Wallace Group team will prepare up to four (4) high level initial interchange configuration concepts. The concepts would be at a scaled sketch planning level where 13 Atty. Rev. 2021

the roundabout and/or signal concepts, as well as interchange configuration concepts, and roadway network modification alternatives are depicted over publicly available aerial photography or mapping if project specific mapping is not yet ready. The sketches will be based upon the above traffic operation tasks. The concepts will be developed as part of the Step 1 ICE evaluations and be of sufficient detail to assess the conceptual project footprint and compare intersection control strategies. These concepts would be modified and enhanced to reflect design and operations principles and site adaptation needs DKS will prepare a TEPA based on the findings of the data collection efforts and ICE study prepared in earlier tasks. This document will focus on the recommendations for further analysis during the PA&ED phase and the traffic studies needed to complete the design approval process for the interchange in the future. The TEPA will identify any traffic deficiencies found in the ICE study which need to be resolved in future traffic studies.

Task 4 Deliverables:
• Traffic Memorandum of Assumptions
• Draft and Final TEPA
• Draft and Final Step 1 ICE
• Draft and Final Traffic Operations Sensitivity Analysis Memorandum Four (4) Initial concept configurations
Task 5: Draft PSR — PDS
A draft Project Study Report (PSR) was at least partially developed in June 2006 but to our knowledge, the previous PSR was not approved by Caltrans. Based on that prior traffic analysis the alternatives discussed for the current effort could include the following: past PSR alternatives could be reconsidered as part of the current effort, a modified diamond interchange configuration, a potential east side dual roundabout alternative, and a diverging diamond alternative . These initial concepts not withstanding, the PSR-PDS process is intended to identify feasible alternatives for further study in the PA&ED phase therefore Initial work on traffic assessment and discussions with the PDT will yield the actual alternatives to be included.

Each of the currently envisioned alternatives present unique geometric, operational, and construction challenges which will be further explored in the PSR- PDS phase. Some of the challenges include commercial access on the east side of US101, Right of Way impacts, and consideration of road hierarchy and volumes. We acknowledge these challenges and believe we have assembled a project team who is uniquely experienced and qualified to develop a simple and cost-effective solution to encourage a smooth delivery of an approved PSR-PDS.

Anticipated nonstandard design features will be identified as they pertain to each alternative.

However, Design Standard Decision Documents (formerly design 14 Atty. Rev. 2021

exceptions) as identified in Chapter 21 of the Caltrans PDPM will not be prepared and are not required for submittal to Caltrans until the Project Approval & Environmental Document (PA&ED) phase of the project.

Task 5.1 Alternatives and Analysis
Preliminary roadway layouts and associated profiles for new road/ramp alignments will be prepared for up to four initial alternatives from those previously described. Layouts and associated profiles will include preliminary geometrics for the improvements to the US101/ Betteravia interchange and ramp termini. Preliminary geometrics will be developed in CADD using the aerial mapping and ROW delineation developed in a prior task and will include proposed improvements at the interchange and potential modifications to Nicholson Avenue, as appropriate. The roadway plans will also include typical sections of the improvements, anticipated grading limits and high-level planning of appurtenant roadway facilities necessary to support the improvements. As part of this task, we will also identify areas of potential ROW impacts for each alternative.

Task 5.2 —Advance Planning Studies
This task includes the development of the Advanced Planning Study (APS) in accordance with the requirements described in Caltrans OSFP Information and Procedures Guide Section 3-2 and Caltrans Memo To Designers (MTD) 1-8. This task assumes a single APS study for a ground anchor earth retaining System (ERS) wall will be required at the east abutment of the existing overcrossing. This work with be in conjunction with the evaluation of alternatives requiring a new northbound onramp configuration such as loop or hook ramps on the east side of the highway. The APS will include a planning study drawing (General Plan), APS memorandum, an itemized cost estimate, and an APS checklist as follows:

Planning Study Drawings
The planning study drawing will depict the concept for the new structure and will include a structure General Plan showing plan, elevation, and typical section views of the proposed structure.

APS Design Memorandum
The design memorandum will summarize the overall scope and design of the structure including critical assumptions used to develop the APS. The memorandum will generally discuss key issues of the structure and their potential impacts to the project including geometric layout, vertical and horizontal clearances, structure type, structure foundations, constructability, construction, and traffic staging, right of way, and utilities. 15 Atty. Rev. 2021

Itemized Cost Estimate
The cost estimate will be based on estimated quantities and unit prices based on Caltrans Contract Cost Data and recently completed similar projects. The cost estimate will only include structural items and will not include roadway related items including right-of-way costs and costs associated with relocating existing utilities. Quantities will be qualitative (such as cubic yards of concrete per square foot, lbs. of reinforcing per cubic yard of concrete, etc.) and will be based on Caltrans Bridge Design Aids 11-4.

Detailed quantity calculations will not be provided.

APS Checklist
A Caltrans APS Checklist will be provided that shows a summary of the information collected during the APS.

Task 5.3 Draft Preliminary Environmental Analysis Report (PEAR) The purpose of the PEAR will be to satisfy the environmental component of the PID by clearly outlining and estimating the scope, schedule, and cost for completing the environmental process for a future phase of the project (PA&ED is assumed to be part of a future stage, and is not included in this scope of work). The PEAR will also preliminarily identify the anticipated environmental commitments from the project by identifying those aspects of the preliminary project alternatives that may have a potential significant effect on the environment based on information known to date. The PEAR will identify the type of future studies and evaluations which must be performed and the required environmental document that would be required to meet all California Environmental Quality Act (CEQA) and potential National Environmental Policy Act (NEPA) requirements. Additional environmental studies, including possible CEQA and NEPA compliance and permitting pursuant to federal and state agency requirements, are not included in this scope of work.

The PEAR will provide a qualitative description of potential environmental resources and issues that could affect selection of the recommended alternative, including the types of permits that may be required. The PEAR will summarize specific, critical environmental issues that may affect project approval, programming, scheduling, design considerations, and/or cost.

Potential mitigation costs will be identified at an order of magnitude level. Each environmental issue will be discussed in sufficient detail to determine the requirement for further study or analysis.

Rincon will prepare a Draft and Final PEAR to present the results of the environmental studies, including identification of possible mitigation requirements. The report will include the following:
• Project description including purpose and need,
• Environmental setting,
• Resources identified and their sensitivity,
• Identification of high -risk environmental concerns,
16 Atty. Rev. 2021

• Potential effects, probable permits, and mitigation,
• Contacts/sources consulted,
• Recommendations,
• Mitigation cost estimate,
• Summary,
• PEAR environmental studies checklist, and
• Critical path environmental schedule from project programming through construction.

Rincon will conduct windshield surveys and describe resources for up to three project alternatives as explained in the following subtasks.

Land Use/Socioeconomic/Community Impact/Growth
A Rincon environmental specialist will conduct a windshield survey to identify any land use or community impact issues. The evaluation will be based on the provided base map showing the parcels that could be affected by the project and previous work done for the feasibility of the project. The PEAR will describe the general setting of the study area, the types and numbers of structures in the project area, and those parcels affected by the project. Potential issues related to relocation of utilities will be discussed. A preliminary discussion of potential issues related to growth inducement will also be provided.

Farmlands/Timberlands
A Rincon environmental specialist will conduct a background records search, including evaluation of soils based on Natural Resource Conservation Service mapping, and evaluation of agricultural land use, to determine the potential for impacts to agricultural land.

Visual/Aesthetic Resources
A Rincon environmental specialist will conduct a background document review and windshield survey of the project area to identify scenic resources in the project area and any adverse visual impacts that might be introduced by the project, including any circumstances that have the potential to affect the viability or schedule of the project.

This information will be identified in the PEAR, along with potential agency permits and approvals that may be necessary.

Cultural Resources/Tribal Lands/Tribal Coordination
A Rincon cultural resources specialist will conduct a background records search and literature review at the regional Information Center of the California Historical Resources Information System (CHRIS). The records search and literature review will include the proposed project area as well as a 1 -mile buffer around the area. Rincon will also contact the California Native American Heritage Commission to request a search of
17 Atty. Rev. 2021

their sacred lands files database and a list of local Native American representatives that may have knowledge of resources, including potential tribal cultural resources within the Study Area. The PEAR will identify information sources and contacts, describe survey methodology, and describe the project setting and sensitivity of each cultural resource identified by the background search. The report will discuss the effects that the project might have on resources within or adjacent to the project area, including any potential cultural resource issues that might affect the alternatives, cost, or viability of the project. In addition, the report will explain the permits, approvals and/or coordination which must be completed and provide an outline of a time schedule for such coordination, including completed Section 106 compliance.

Hydrology and Floodplain/Water Quality and Stormwater Runoff A Rincon environmental specialist will conduct background research of the project area, including a review of the FEMA/ National Flood Insurance Program flood maps and local agency contacts. The PEAR will describe the project setting in terms of hydrology and floodplain issues and identify the bodies of water, if any, that might be affected by the project and potential storm water impacts. The report will describe what discharge conditions may be present that could affect the project design, scheduling, or construction techniques, discuss any agency coordination and permits, and map the locations of any constraints, including FEMA floodplains, that should be considered during preliminary design on the provided base map.

The evaluation will be conducted based on the results of research and review of the provided base map. No field visit is proposed to analyze this resource area.

Paleontological Resources
A Rincon environmental specialist will conduct a background document review of the project area to identify the paleontological potential for the project area. Based on soil and formation type, general areas with potential paleontological sensitivity will be identified. Any areas with potential for paleontological resources will be mapped on the provided base map. Preparation of a Paleontological Identification Report is not proposed at this time.

Air Quality
A Rincon air quality specialist will conduct a background document review of the study area and make any necessary contacts with the Santa Barbara County Air Pollution Control District (SBCAPCD). The PEAR will describe the project setting, including existing air quality conditions in the project area, the air quality attainment status, and the whether the proposed project is included in the Regional Transportation Plan/ Regional Transportation Improvement Plan. Rincon will also identify any circumstances that have the potential to affect the viability or schedule of the project, including additional studies, and any monitoring or abatement measures required by the air district or California Air Resources Board. 18 Atty. Rev. 2021

Noise and Vibration
A Rincon noise specialist will conduct a background document review and windshield survey of the study area. A qualitative analysis of potential noise impacts on noise- sensitive uses will be conducted based on applicable federal and state regulatory requirements. The PEAR will identify any circumstances related to noise that have the potential to affect the viability or schedule of the project, including additional studies and land acquisitions.

Energy and Climate Change (Greenhouse Gas (GHG) Emissions) The proposed project is not anticipated to result in significant construction or operational impacts on energy use. The project may require relocation of electrical or gas lines; impacts on existing energy lines would be discussed in the assessment. Rincon will provide a qualitative discussion of project climate change effects, based on regional planning strategies and project's effect on GHG production. The Regional Transportation Plan, Regional Transportation Improvement Program, and/or specific project traffic studies will be reviewed for information on the reduction of vehicle hours traveled (VHT) and improved traffic flow for the region.

Biology
A Rincon biologist will obtain and review existing information to identify the potential biological resources that may be associated with the proposed project. The biologist will conduct a reconnaissance survey of the project area and identify potential resource issues, including sensitive species habitat. The PEAR will summarize the information obtained during the field investigation and describe existing conditions. Project issues related to removal of vegetation including potential impacts on nesting birds, will be described, as applicable. The PEAR will identify specific studies or focused surveys needed, any timing issues for conducting the surveys, and any required permits, agreements, or approvals that will be necessary to comply with local, state, and federal regulations.

Cumulative Impacts
The PEAR will include a discussion of cumulative impacts considering potential impacts resulting from other projects know or projected to occur within the vicinity of the project within the foreseeable future. A recommendation will be provided as to whether a cumulative impact analysis is needed for a particular resource in the subsequent environmental document phase.

Section 4(f) Issues
Based on a review of aerial photography, it appears that the area around the US 101/Betteravia Road interchange does not contain issues related to Section 4(f) of the 19 Atty. Rev. 2021

Department of Transportation Act of 1966 (Act) (49 U.S. Government Code 303). To confirm this, a Rincon environmental specialist will conduct a windshield survey of the project area.

The Department of Transportation Act governs federally funded or authorized transportation projects that require the use of publicly owned land of a public park, recreation area, or wildlife and waterfowl refuge of national, State, or local significance, or land of an historic site of national, State, or local significance. The PEAR will identify any potential 4(f) lands in the study area and, if present, the type of "use" (fee title, temporary, or "constructive" use) that would likely occur with project implementation; the type of 4(f) compliance that would be needed (individual 4(f) evaluation, programmatic 4(f) evaluation, or temporary occupancy approval); and any other circumstances that have the potential to affect the viability or schedule of the project. Any areas of potential impact will be described.

Draft PEAR
Rincon will prepare a Draft PEAR to present the results of the environmental studies. The Draft PEAR will be submitted to the City to distribute to the PDT for review and return for comments.

This scope of work assumes that up two rounds of consolidated comments from the PDT will be received. This scope of work assumes that electronic deliverables (Word and/or PDF) do not need to be in an ADA-accessible format. Rincon can provide ADA-accessible electronic deliverables for an additional fee.

Final PEAR
Based on the comments received on the Draft PEAR, changes will be incorporated, and a revised PEAR will be distributed. This scope of work assumes that up three rounds of consolidated comments from the PDT will be received. After receiving what are anticipated to be minor comments on the Draft PEAR, Rincon will prepare a Final PEAR for inclusion in the PSR. This scope of work assumes that electronic deliverables (Word and/or PDF) do not need to be in an ADA-accessible format. Rincon can provide ADA- accessible electronic deliverables for an additional fee.

Task 5.4 Stormwater Data Report
Caltrans requires the preparation of a Storm Water Data Report (SWDR) to document the decision -making process associated with storm water best management practice (BMP) implementation and to serve as a basis for Caltrans' compliance and monitoring program. A SWDR will be prepared in accordance with Caltrans Project Planning and Design Guide and Storm Water Management Plan. The document will include:
• A detailed discussion of the stormwater quality issues specific to this project • A description of the proposed design pollution prevention BMPs • A description of the proposed permanent treatment BMPs • A description of the proposed maintenance BMPs
• Supporting design calculations where appropriate
• BMP cost estimates will be included in the six -page estimate as a percentage of construction costs
20 Atty. Rev. 2021

• Completed checklists
• Maps and exhibits
This scope includes preparation of a Draft and Final SWDR for the PID phase. Comments will be addressed from the Draft review and incorporated into the Final SWDR. The SWDR signature sheet will be included as an attachment to the PSR-PDS.

Task 5.5 Preliminary Geotechnical Design Report
Yeh's geotechnical services will be in support of preparing the PSR-PDS for the interchange.

A District Preliminary Geotechnical Report (DPGR) will be prepared for the interchange in general accordance with the Caltrans Geotechnical Manual for Geotechnical Design Reports (February 2021). The geotechnical evaluation will consist of review of existing geotechnical and subsurface data, review of aerial photographs, site reconnaissance, geotechnical and geologic analyses based on existing data, and preparation of a DPGR for the interchange. No subsurface exploration or laboratory testing are planned for this phase. This proposal presents our understanding of the project, scope of services, schedule, and fee to provide the requested services.

1. Project Initiation and Existing Data Review. Consult with the design team to initiate the project, collect background information that may be pertinent to the geotechnical evaluation, and review the scope and schedule for geotechnical services. Request that areas of potential impact and/or project footprint be provided. Procure historical aerial photos and obtain publicly available Lidar data. Research available data from State of California databases including Caltrans, Department of Water Resources, and the Water Resources Control Board.

2. Site Reconnaissance. Yeh will perform a site reconnaissance to observe and catalog geologic and geotechnical features at the interchange. Yeh will note observed surface geology, areas of potential slope instability, locations of springs or surface water, general site drainage and surface flow, areas of erosion, and other geologic features pertinent to the project that should be considered in design. The information collected during the site reconnaissance will be included in the DPGRs as appropriate.

3. Draft District Preliminary Geotechnical Report (DPGR). Summarize the collected data, perform geotechnical analyses, and prepare a District Preliminary Geotechnical Report for the interchange. A draft of the report will be prepared and issued in portable document file (pdf) format for review by the design team and Caltrans. The report will provide a regional geologic map, soil survey data map, fault map, and other graphics to support the preliminary design. The report will provide a discussion of the subsurface conditions based on existing data and conclusions and recommendations regarding:
• Geologic setting;
• Estimated historic high groundwater level representative of the site based on proposed borings and any available previous geotechnical data or well data 21 Atty. Rev. 2021

published by the California Geological Survey, the Department of Water Resources, GeoTracker, or other public databases;
• Ground subsidence;
• Soil conditions based on site reconnaissance, mapping, and existing data including;
» Expansive soil;
» Corrosivity; and
» Erosion;
• Seismic Hazards including;
» Faulting and fault rupture;
» Preliminary seismic parameters (ARS Curves);
» Liquefaction potential;
» Co -seismic deformation;
» Lateral spreading; and
» Seismic slope stability.
• Potential for naturally occurring asbestos;
• Tsunamis;
• Scour;
• Stormwater infiltration potential based on soil survey maps; • Anticipated structure foundation types (spread footings, deep foundations) • Embankments and cut slopes;
• Construction considerations regarding existing facilities, excavation characteristics, shoring, temporary excavations, deep foundations, and groundwater; and
• Recommendations for further study and future geotechnical services associated with PA&ED and PS&E phases.
• Appendices including as -built subsurface geotechnical data and calculations performed as part of the DPGR.

4. Final District Preliminary Geotechnical Report. Yeh will prepare the final District Preliminary Geotechnical Report for the interchange in pdf format. Hard copies will be provided if requested. The final report will be submitted after review comments have been incorporated into the draft report.

Task 5.6 Right of Way Data Sheet
Monument will evaluate the potential right-of-way requirements, affected parcels and associated capital costs related to each of up to four alignment alternative under consideration for the proposed interchange modernization project. As such, the following Scope of Work itemizes the tasks and deliverables that will be performed by Monument.
• Take an inventory of the affected properties for each selected option. • Using public Assessor's Roll information, investigate the ownership, lot size, and building size of each affected property.
22 Atty. Rev. 2021

• Visually inspect each property (exterior street view) and evaluate effects of proposed acquisition. List all businesses on each property and the approximate space they occupy.
• Sort each property into product types to determine the universe of real estate data sets to research and create valuation data sets for each product type. • Prepare an estimate of the probable cost of each full property acquisition or the cost of each partial acquisition (plus damages) using the data sets created and utilizing our various real estate value data bases.
• Prepare an estimate of the probable relocation assistance exposure for each residential or non-residential occupant located on each property. • Prepare an estimate of the immoveable fixtures and equipment associated with each business property.
• Prepare an estimate of the total probable loss of business goodwill attributable to each operating business.
• Prepare an estimate of the inspection and demolition costs associated with delivering each cleared site.
• Prepare an estimate of the total services and incidental costs associated with each real estate acquisition program (appraisals, acquisition and relocation agents, title/ escrow, and legal services).
• Ascertain the estimated cost for potential utility relocations from the design engineer and/or utility coordinator (preparing a cost estimate for utility relocations is excluded from Monument's scope of work).

The scope of work will be performed and delivered in the form of a report containing a description of the project areas studied, a summary of total probable costs of the study area itemized by major component and will include detailed spreadsheets showing how the summary sheets were calculated. The spreadsheets contain a parcel -by -parcel breakdown of all probable costs.

In the event that the acquisition program is to be phased or determined to be implemented at a future date, formulized spreadsheets will be created which apply the appropriate cost escalation factors to reflect the projected schedule.

The final cost information determined from the accumulation of data will then be transferred into the appropriate format for application to the Right of Way Data Sheets.

Task 5.7 Draft PSR-PDS Supporting Documentation
Caltrans Project Development Procedures Manual (PDPM) provides guidance for the preparation of the PSR-PDS. The supporting documentation for the PSR-PDS is outlined in Appendix S of the PDPM. Some of the supporting documents are materials will be prepared in previous tasks; however, many of these items will be prepared as separate documents and summarized in the PSR-PDS. For example, the Life Cycle Cost Analysis is a stand- alone document that addresses pavement life cycle issues and how they will be addressed in the final project. Specifically, the report describes roadway structural costs that would be included, their maintenance, and the cost of the 23 Atty. Rev. 2021

maintenance. The Risk Register is another document that will be prepared. The Risk Register identifies the potential risks to the project that could result in delays or additional project costs. These and other documents will be continually updated throughout the life of the project.

This task will include the preparation of the supporting documentation for the PSR-PDS.

This will include the preparation of the following items:
• Location or Vicinity Map
• Roadway Layouts and Typical Sections for Alternatives • Capital Outlay Project Estimate (11 -page estimate)
• Preliminary Environmental Analysis Report (PEAR)
• Transportation Planning Scoping Information Sheet- Wallace Group will complete this information sheet with input from DKS and Rincon per the Caltrans PDPM. • Right of Way Exhibits and Data Sheets
• Life -Cycle Cost Analysis - This analysis consists of determining the appropriate pavement structural section for the interchange improvements. In our past work, we have found that the Caltrans analysis tool is set up for improvements to the mainline and not adaptable for ramp work. Wallace Group will work with Caltrans Headquarters and District 5 to minimize or eliminate this analysis. • Risk Register - Wallace Group will work with our team members and the City to determine potential risks for the project and how to mitigate those risks. This information will be included in Caltrans standard risk register spreadsheet. • Storm Water Data Report Documentation
• Quality Management Plan
• Traffic Engineering Performance Assessment
• Division of Engineering Services PSR-PDS Scoping Checklists - Wallace Group will prepare the four (4) scoping checklist per the Caltrans PDPM. • Design Scoping Index or equivalent document
-This document is a checklist that includes the project purpose and need, the terrain, the type of improvements, and the basis of design, including the number of lanes and shoulder widths. Wallace Group will prepare this document. • Rosters of personnel participating in major reviews
-Wallace Group will prepare a table containing the names, titles, and contact information for the project personnel.
• Capital Outlay Support Estimate - Wallace Group will work with the City, SBCAG and Caltrans to develop a planning level estimate of support costs for the PA&ED, PS&E, and Construction phases of the project.

Task 5.8 Draft Cost Estimates
In the fall of 2014 Caltrans issued a revised Cost Estimating Guidelines manual and cost estimating template to assist in the project development of State highway projects.

This manual replaces Appendix AA of the PDPM and serves as a concise and comprehensive cost estimating reference. The Wallace Group design team will leverage the innovative information comprised in this manual and estimate template to ensure 24 Atty. Rev. 2021

accurate cost estimating practices at the PSR-PDS level of design are in place as we prepare cost estimates for the US101/Betteravia PSR-PDS alternatives.

Our team will develop concept -level quantities and assign prices to these quantities using the Previous Bid Prices method as specified in the Caltrans Cost Estimating Guidelines manual. Each of the project alternatives (up to four alternatives) will be analyzed on a construction capital outlay and support cost basis.

Task 5.9 Draft PSR-PDS
A Draft PSR-PDS will be prepared conforming to the July 30, 2021 update of "Appendix S - Preparation Guidelines for Project Study Report -Project Development Support Project Initiation Document", and the cost estimating guidelines released by Caltrans in October of 2014, contained in the Caltrans Project Development Procedures Manual (PDPM). The Draft PSR-PDS will include the following sections:

1. Introduction

2. Background

3. Purpose and Need

4. Traffic Engineering Performance Assessment (TEPA)

5. Deficiencies

6. Corridor and System Coordination

7. Alternatives (including APS for structures work)

8. Right of Way

9. Stakeholder Involvement

10. Environmental Compliance

11. Funding (Capital Outlay Project Estimate and Capital Outlay Support Estimate)

12. Schedule

13. Risks

14. External Agency Coordination

15. Project Reviews

16. Project Personnel

17. Attachments
Required Attachments
• Location or Vicinity Map
• Capital Outlay Project Estimate
• Preliminary Environmental Analysis Report (PEAR)
• Right of Way Conceptual Cost Estimate
• Risk Register
• Schematic Maps of the Alternative
• Typical Cross Sections
• Transportation Planning Scoping Information Sheet
• Life -Cycle Cost Analysis
25 Atty. Rev. 2021

Our team will prepare and submit the Draft PSR-PDS to the City for distribution to the PDT for the purposes of gathering written comments and feedback. A Draft PSR-PDS will be submitted to the Caltrans PM for a 10 -day readiness review, prior to the submittal of the formal Draft PSR-PDS for Caltrans formal review. A formal comment/resolution sheet will be prepared based on the written comments received and will accompany each subsequent submittal.

Task 5 Deliverables:
• Draft PSR-PDS (up to five (5) hardcopies, one (1) PDF) — Readiness Review • Draft PSR-PDS (up to eight (8) hardcopies, one (1) PDF)- Formal Submittal Task 6: Final PSR — PDS
The project team will respond to one (1) set of combined and consolidated/reconciled written comments received from the City PDT review team and one (1) set from the Caltrans PDT review team. Each comment will be responded to and will follow Caltrans standard comment disposition format. It is assumed that no significant changes will be required and the Final PSR-PDS can be prepared expediently for submittal to the City and Caltrans for final review and approval by the PDT.

Following submittal of the Final PSR-PDS document there may be additional minor comments received from the PDT prior to receiving Caltrans District 5 Director's signature approval. We will meet with Caltrans staff to review and resolve these minor comments expediently. We have assumed that Caltrans staff will be made available for comment resolution.

Task 6 Deliverables:
• Final PSR-PDS (up to eight (8) hardcopies, one (1) PDF) • Signature ready Final PSR-PDS (up to two (2) hardcopies, one (1) PDF) 26 Atty. Rev. 2021

EXHIBIT "B"

PAYMENT
I. Progress Authorization
Written authorization to proceed from the City authorizes the Consultant to generate the not -to- exceed cost of FOUR HUNDRED EIGHTY-THREE THOUSAND NINE HUNDRED TWENTY-TWO DOLLARS ($483,922) in fees for
all work.

Task 1: Project Management & QA
Task 2: PDT and Team Meetings
Task 3: Survey and Right of Way
Task 4: Traffic Analysis Step 1 ICE
Task 5: Draft PSR-PDS
Task 6: Final PSR-PDS
Task 7: Direct Costs Overhead
Total Not -To -Exceed Cost:

II. Invoice procedure.
$38,260.00
$27,325.00
$68,090.00
$82,330.00
$235,610.00
$16,620.00
$15,687.00
$483,922.00
A. Payment shall be at the conclusion of the Project based on the billable charges.

B. The Consultant shall present the bill for charges by the second day of the month.

C. The Consultant's bill shall be substantiated by
appropriate documentation, and include an itemized
listing of personnel, subcontractors, and other direct
costs incurred.

III. Maximum billable amounts
Under no circumstance shall the total of all payments to the Consultant exceed ninety percent (90%) of the maximum not -to -exceed cost, prior to acceptance by the City of all items to be completed as noted within Exhibit "A".

EXHIBIT "B"
Atty. Rev. 2021

Standard Billing Rates
Engineering, Design Et Support Services:

Assistant Designer/Technician $110
Designer/Technician I - IV $115/$125/$135/$145
Senior Designer/Technician I - III $158/$165/$172
GIS Technical Specialist $150
Senior GIS Technical Specialist $160
Associate Engineer I - III $130/$$140/$150
Engineer I - IV $160/$165/$170/$175
Senior Engineer I - III $185/$190/$195
Director $200
Principal Engineer/Consulting Engineer $240
Principal $260
mil—
VVALLACE GROUP®
Surveying Services: Prevailing Wage*
Party Chief $175 $225
Instrument Person $115 $145
Associate Survey Technician $110
Survey Technician I - IV $130/$135/$145/$150
Land Surveyor I - III $155/$165/$175
Senior Land Surveyor I - III $180/$185/$190
Director $200
Principal Surveyor $240
Principal $260
Planning Services:

Associate Planner I - II $105/$115
Planner I - IV $135/$145/$155/$165
Senior Planner I - III $170/$175/$180
Director $190
Principal Planner $200
Principal $260
Landscape Architecture Services:

Associate Landscape Designer I - II $100/$110
Designer I - IV $115/$120/$125/$130
Landscape Architect I - IV $135/$140/$145/$150
Senior Landscape Architect I - III $155/$160/$165
Director $180
Principal Landscape Architect $200
Principal $260
2022 Standard Billing Rates 1
EXHIBIT "B"
Atty. Rev. 2021

Construction Management / Field Inspection Services: Prevailing Wage* Construction Inspector I - II $135/$150 $165/$172
Senior Construction Inspector $155 $180
Construction Office Tech I -III $110/$120/$130
Assistant Resident Engineer I - II $160/$165
Resident Engineer I - III $170/$175/$180
Senior Resident Engineer $190
Director $195
Principal Construction Manager $225
Principal $260
Public Works Administration Services:

Project Analyst I - IV $115/$125/$135/$145
Senior Project Analyst I - III $150/$155/$160
Senior Environmental Compliance Specialist I - III $165/$170/$175 Support Services:

Office Assistant $100
Project Assistant I - III $110/$115/$125
*Prevailing Wage:

State established prevailing wage rates will apply to some services based on state law, prevailing wage rates are subject to change over time and geographic location.

Right to Revisions:

Wallace Group reserves the right to revise our standard billing rates on an annual basis, personnel classifications may be added as necessary.

Additional Professional Services:

Fees for expert witness preparation, testimony, court appearances, or depositions will be billed at the rate of $400 an hour. If required to meet schedule requests, overtime on a project will be billed at 1.5 times the employee's typical hourly rate.

Direct Expenses:

Direct expenses will be invoiced to the client and a handling charge of 15% may be added. Sample direct expenses include, but are not limited to the following:
• travel expenses
• delivery/copy services
• sub -consultant services • agency fees
• mileage (per IRS rates) • other direct expenses
Invoicing and Interest Charges:

Invoices are submitted monthly on an accrued cost basis. A finance charge of 1.5% per month may be assessed on all balances that are thirty days past due.

WALLACE GROUP
2022 Standard Billing Rates 2
EXHIBIT "B"
Atty. Rev. 2021

EXHIBIT "C"

INSURANCE

INSURANCE REQUIREMENTS
Provider shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Provider, his/her agents, representatives, or employees. If the Provider maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Provider.

A. Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Provider has no owned autos, covering hired (Code 8) and non -owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Provider's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

5. Cyber Liability Insurance, Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit EXHIBIT "C"
Atty. Rev. 2021

monitoring expenses with limits sufficient to respond to these obligations.

B. Minimum Limits of Insurance
Provider shall maintain limits no less than:

1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers' Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

6. Cyber Liability- $2,000,000 per occurrence or claim, $2,000,000 aggregate.

C. Self -insured Retentions
Self -insured retentions must be declared to and approved by the City.

The City may require the Provider to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.

D. Other Insurance Provisions
The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

equipment furnished in connection with such work or
operations. General liability coverage can be provided in the form or an endorsement to the Provider's insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims related to this project, the Provider's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Provider's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All notices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return -receipt requested.

4. Provider hereby grants to City a waiver of any right to subrogation which any insurer of said Provider may acquire against the City by virtue of the payment of any loss under such insurance. Provider agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

5. If any of the required policies provide claims -made coverage:
a. The Retroactive Date must be shown, and must be
before the date of the contract or the beginning of contract work. b. Insurance must be maintained and evidence of
insurance must be provided for at least five (5) years after completion of the contract of work.
c. If coverage is canceled or non -renewed, and not
replaced with another claims -made policy form with a
Retroactive Date prior to the contract effective date, the Provider must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work.

E. Acceptability of Insurers
EXHIBIT "C"
Atty. Rev. 2021

Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

F. Verification of Coverage
Provider shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Provider's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances
The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

EXHIBIT "C"
Atty. Rev. 2021

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SANTA MARIA, CALIFORNIA, APPROVING A

PROFESSIONAL SERVICES AGREEMENT WITH THE WALLACE

GROUP TO PREPARE A PROJECT STUDY REPORT FOR THE
US 101/BETTERAVIA ROAD INTERCHANGE
WHEREAS, the US 101/Betteravia Road Interchange is one of the City's most heavily travelled vehicular roadway; and
WHEREAS, a Project Initiation Document/Project Study Report (PSR) is the first step in the Caltrans project development process of identifying a solution for a specific transportation deficiency; and
WHEREAS, a PSR is required prior to utilizing state or federal funds for capital improvements on or near the State Highway System; and
WHEREAS, Caltrans is responsible for PSR development and oversight developed by resources outside the agency; and
WHEREAS, following a Request for Proposals, The Wallace Group, was found to be responsive and most qualified to prepare the PSR.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The City Manager, or designee, is authorized to approve and execute on behalf of the City a Professional Services Agreement with The Wallace Group, and

2. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
///
///

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 15th day of August 2023.

ATTEST:

Chief Deputy City Clerk
Mayor
2 APPROVED AS TO FORM:

City Attorney
APPROVED AS TO CONTENT:

Department Director
City Manager

FOR THE COUNCIL MEETING OF AUGUST 15, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: City Manager
Prepared by: Director of Public Works
SUBJECT: US 101/SR 166 Main Street Interchange - Project Study Report Description:

The City Council will consider approving an agreement for the US 101/Main Street Interchange Project Study Report.

RECOMMENDATION:

Adopt a Resolution approving a Professional Services Agreement with Dewberry Engineers Inc. to prepare a Project Study Report for the US 101/SR 166 Main Street Interchange.

BACKGROUND:

The US 101/SR 166 Main Street Interchange is a primary connection point of two state highways through the City of Santa Maria. Traffic volumes are significant, particularly in the AM and PM peak hours of the day. In an effort to address increasing traffic demands, a growing population, and future development East of US 101, a Project Study Report (PSR) is required to determine the appropriate improvements necessary to increase the level of service for the interchange.

On September 13, 2022, the Engineering Division prepared an advertisement to transportation engineering consultants for the initiation of a PSR for the US 101/SR 166 Main Street Interchange.

On October 22, 2022, three consulting firms submitted proposals. These proposals were received and evaluated based on the following qualifications: experience with Caltrans District 5, project understanding, schedule, references, and accessibility of the firm. The three consultants were reviewed internally by Engineering staff. The proposals were ranked as follows:

1. Dewberry Engineers, Inc.

2. Consor Engineers

3. GHD Inc.

Following the ranking of the consultants, staff entered contract negotiations. An agreement was reached with the first -ranked consultant, Dewberry Engineers, Inc.

DISCUSSION:

Alternative(s)
The City Council may choose not to award the PSR contract to Dewberry Engineers, Inc. and direct staff to readvertise the request for proposals.

Fiscal Considerations
Funding for the PSR is identified in the City's FY 22-24 Capital Budget. Funds allocated for the completion of the project will be supported with Gas Tax and the General Fund.

Impact to the Community
There should be no fiscal impact to the community.

ATTACHMENTS
Attachment A — Agreement_US 101 Main Street PSR
2 AGREEMENT FOR PROFESSIONAL SERVICES
US 101/MAIN STREET INTERCHANGE PROJECT STUDY REPORT
This Agreement is made on August 15, 2023, by and between Dewberry Engineers Inc., a California Corporation ("Consultant"), and the City of Santa Maria, a California Municipal Corporation and charter city ("City"), in Santa Maria, California, based on the following recitals:

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination. The term of this contract is 13 months, beginning on the date first written above. This contract may be extended by mutual consent of the parties. This contract may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state, or federal law. Termination is effective 14 days after deposit of notice as specified in this Agreement.

2.03. City's Duties. City's duties under this Agreement are to cooperate with Consultant in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit"B."

2.05. Insurance. Consultant shall provide insurance as listed in Exhibit "C."

2.06. Exhibits. Exhibits "A," "B," and "C" are attached and incorporated.

3. Consultant's Obligations.

3.02. Tools and Equipment. Except as otherwise stated in this Agreement, Consultant will supply all tools and equipment necessary to perform this Agreement.

3.03. Status. Consultant (including its employees) is an independent consultant. No employer/employee relationship exists between Consultant and the City.

4. Miscellaneous

To City:

Attn.: David Beas
Public Works/Engineering
110 S. Pine Street, Suite 221
Santa Maria, CA 93454
To Consultant:

Attn.: Jose Silva
Dewberry Engineers Inc.
11060 White Rock Road, Suite 200
Rancho Cordova, CA 95670
If the designated Representative or address of either party changes during the term of this agreement, a written notice shall be given to the other party prior to the effective date of change. Any written notices required under this agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used.

4.02. Compliance With Laws, etc. Consultant shall comply with all laws, including but not limited to the rules and policies of the City, in performing this agreement.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.
2 Atty. Rev. 2021

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

CONSULTANT CITY OF SANTA MARIA, a political
subdivision of the State of California
By: VICE PRESIDENT By: JASON STILWELL
Jose Silva City Manager
ATTEST:

Rhonda M. White, CMC
Chief Deputy City Clerk
APPROVED AS TO FORM:

City Attorney
Risk Manager
3 Atty. Rev. 2021

EXHIBIT "A"

SERVICES TO BE PERFORMED
This scope of this project consists in the preparation of a Project Study Report -Project Development Support (PSR-PDS) in support of the redesign of the US 101/Main Street (SR 166) Interchange. The PSR-PDS will serve as the project's Project Initiation Document (PID).

Collectively, the City of Santa Maria (CITY) is working with the California Department of Transportation (Caltrans), and the Santa Barbara County of Associated Governments (SBCAG) to proactively address circulation concerns at the subject interchange.

ASSUMPTIONS / EXCLUSIONS
When developing this scope and fee, the following assumptions were made:
• Detailed information such as geometric approval drawings, design standard decision documents, structure planning studies, right of way analysis, and detailed environmental analysis will be deferred until the Project Approval & Environmental Document (PA&ED) phase.
• The PSR-PDS will be developed in accordance with Caltrans PSR-PDS Guidance and Project Development Procedures Manual — Appendix S. This includes but is not limited to the requirements for developing the PSR-PDS under the latest Caltrans standards and guidance.
• The Traffic Engineering Performance Assessment (TEPA) will build off previous performed work available.
• The total anticipated duration of the project to obtain Caltrans PSR-PDS acceptance is 18 months.

TASK 1 - PROJECT MANAGEMENT. STAKEHOLDER COORDINATION AND MEETINGS (WBS 100.05)
CONSULTANT will manage the project team through the PID phase. CONSULTANT Project Manager will plan, organize, direct and monitor project work activities and resources in accordance with contracted scope, schedule, and budget.

TASK 1.1 — Coordination/Meetings/Administration
This task will include managing the team, working with CITY, Caltrans, and SBCAG and includes preparing contract paperwork, memo's, letters, and e-mail, making phone calls and maintaining project files. This activity commences with receiving the Notice -To - Proceed, continues through submittal of the key final project deliverables, and concludes when the project's PID is signed.
4 Atty. Rev. 2021

CONSULTANT will take the lead in conducting meetings including preparation and distribution of the meeting agenda, arrangement of attendance of meeting participants, and preparation and distribution of meeting minutes, including the recap of actions to be taken prior to the next meeting. Meetings will generally be held centered on or near key project milestones. Meetings are assumed to be virtual (up to 12 virtual meetings).

CONSULTANT also assumes up to 2 in -person meetings as part of this scope of work.

Coordination would also include one focus meeting with Caltrans Structures Office of Special Funded Projects (OSFP) to obtain Caltrans input on the structure concepts.

Formal approvals for the Advanced Planning Studies (APSs), Type Selection, and design will be done in the PA&ED phase after the PSR-PDS is complete.

CONSULTANT will also establish a password protected FTP site throughout the duration of the project. Current project information and design data will be uploaded to the FTP site to allow the Team instant access to up-to-date project information.

CONSULTANT will also assist the CITY by reviewing and providing information needed to complete the Caltrans/CITY Cooperative Agreement.

CONSULTANT will work with the CITY and Caltrans to develop a mini project charter.

Task 1.2 Quality Management Plan & Compliance
The CONSULTANT Project Manager will develop and monitor compliance with a Quality Management Plan (QMP) that meets the standards of professional practice and satisfies requirements of the project scope and schedule. The CONSULTANT Project Manager will work with the team to use the Quality Control/Quality Assurance (QC/QA) elements as described in this document during the production and review of the PSR- PDS. QC/QA will be performed before deliverables are submitted to CITY and Caltrans for review.

Deliverables:
• Project updates to CITY Project Manager via email
• Meeting agenda sent in advance of meeting
• Meeting minutes sent within one week of meeting
• Quality Management Plan (QMP)
• Mini Project Charter
TASK 2 — BASE MAP (WBS 150.05)
The CITY will assist the team by providing available as -built plans, and other data, and by identifying locations or agencies of "known" information. Topographic field surveys or boundary survey work will not be conducted for this project.

TASK 2.1 — Base Mapping / Data Research and Collection
5 Atty. Rev. 2021

CONSULTANT will gather information from the CITY, Caltrans, County, other agencies, and local developers to prepare a comprehensive base map for the project. It is anticipated that CONULTANT will collect the following:
• Aerial photograph from various sources
• GIS information
• Preliminary development maps showing proposed roadways and access • US 101 and Interchange As-Builts
• Right of way record maps and as-builts from CITY and Caltrans • Transportation Plan concepts from CITY General Plans
• Available utility information
TASK 3 - GEOMETRY DEVELOPMENT AND REFINEMENT (WBS 150.10) The geometrics for the interchange will be prepared as line drawings and will show basic information (i.e., typical cross sections, structure widening limits, retaining walls, weave lengths, etc.) needed for the CITY and Caltrans to review and understand what is being proposed. The exhibits will clearly show what is proposed; however, they do not need to be to Geometric Approval Drawing level. The exhibits can be scaled -down to fit in to the PSR-PDS document.

TASK 3.1 — Initial Geometry Development
This scope assumes that available aerial photography will be used as the base map for the exhibits.

During the development of the geometrics, the following will be considered:
environmental compliance, structures, materials, landscaping, permits, local and regional input, right of way, compliance with design standards, traffic operations, and alternative transportation modes already in place.

Potential delegated (advisory) and non -delegated (mandatory) design exceptions will be identified. CONSULTANT will attend design focus meetings with Caltrans staff to discuss and evaluate the geometrics and potential design exceptions. From these meetings, we will also assess the risk level of design exceptions being accepted/rejected and include in the risk register.

The geometric exhibits will be prepared at a scale of 1"=50' and will be prepared to adequately support the PEAR. Again, the exhibits will clearly show what is proposed; however, they do not need to be to Geometric Approval Drawing level.

TASK 3.2 — Structures Concept Development
6 Atty. Rev. 2021

With a PSR-PDS, Caltrans would typically complete a Structure PSR-PDS Cost Estimate to develop a rough order of magnitude estimate of the construction cost and associated project risks for the proposed structure improvements.

The efforts that would be required for completion of the Structure PSR-PDS Cost Estimates includes attendance at project meetings, coordination within the team and with Caltrans, site visits, conceptual layouts, and development of the preliminary cost estimates as follows.

Task 3.2.1 Background Research & Review
CONSULTANT will obtain the Caltrans Bridge Inspection Records Information System (BIRIS) files for each of the interchange bridges and review the as -built data, maintenance history and current maintenance recommendations.

Task 3.2.2 Field/Site Review
CONSULTANT will complete a site visit to verify as -built data and maintenance needs outlined in the Caltrans Bridge Inspection Reports, and identify existing conditions that could impact the structure concepts such as utilities that could be impacted by the proposed improvements.

Task 3.2.3 PSR-PDS Concepts and Cost Estimates
Both the US 101 bridge and nearby culvert for the Bradley Channel are anticipated to be impacted by the project. CONSULTANT will develop structure concepts and PSR-PDS cost estimates for these structures. The structure concepts will include typical sections, approximate layout limits, and other graphics needed to support the roadway alternatives. Standalone structure sheets such as APSs are not anticipated and are assumed to be part of the next PA&ED phase. PSR-PDS level cost estimates will also be developed for the structure concepts investigated. These cost estimates will follow Caltrans Memo to Designers 1-8. Structure concept support graphics and PSR-PDS structures costs will be developed for up to 3 bridge concepts and 3 culvert concepts.

Deliverables:
• PSR-PDS Concept Graphics
• PSR-PDS Cost Estimates
TASK 4 - TRAFFIC ENGINEERING PERFORMANCE ASSESSMENT (TEPA) (WBS 150.15)
TASK 4.1 — Data Collection
CONSULTANT will use the multimodal volume data in the US 101 / SR 166 (Main Street) the Intersection Control Evaluation Report (including ramp terminal intersections, local intersections, and 120 mainline) and determine the gaps in the data that would need to be filled by new data collection. Given that the Existing Year traffic data was from 2015, 7 Atty. Rev. 2021

it is likely that very limited additional / new volume data collection would be required to provide a traffic volume data basis for study intersections; as such, this task includes counts at the two ramp terminal intersections for the 2 -hour weekday AM and 2 -hour weekday PM periods. Mainline volumes will be developed using count information from the PeMS database for US 101. The Caltrans Traffic Accident Surveillance and Analysis System collision database (last three complete years of data not affected by the COVID- 19 pandemic) will also be reviewed and summarized.

TASK 4.2 — Travel Demand Modeling
The refined SBCAG Regional Travel Demand Forecasting Model for the City of Santa Maria will be used to develop the future year traffic forecasts. The main elements of the traffic forecasting process for the PID stage will include:
• Study area model review to year 2022 conditions. This review will consist of a review of the regional freeway and local roadway network, traffic analysis zone centroid connectors, and land use information for the study area. If major differences exist, adjustments will be made to the model to improve model performance. Differences in model volumes versus previous counts will be documented for consideration in the future year volume forecasting process. • Design year land use and roadway network verification/checks with adopted plans. The SBCAG Regional Transportation Plan (2022) will be the primary source for determining regional improvements to assume in the future. The City of Santa Maria Proposed General Plan land use and transportation network, as well as the City of Santa Maria Capital Improvement Plan (CIP) will be used to identify planned and funded local street improvement projects that may affect either the traffic forecasts or operations analysis.
• Design year AM and PM peak hour traffic forecasts for the study corridors and intersections will be developed by calculating the traffic growth projected in the study area between the base year and the future year model, and applying that growth to the existing volumes to develop construction year (2028-2030) and design year (2048-2050) forecasts (i.e. delta method).

Forecast volumes will be delivered in a tabular format as an initial step for review and discussion. Final forecast volumes for inclusion in the TEPA will be provided in a graphical format.

TASK 4.3 — Alternative Development, Analysis and Refinement CONSULTANT will collaborate with the project team to develop and refine up to three (3) build alternatives (diverging diamond, roundabout, or single point urban interchange). It is anticipated that build alternatives will include common elements such 8 Atty. Rev. 2021

as improved on- and off -ramps, new roadway connections, and upgraded intersection control devices. The build alternatives will be analyzed and refined based on maximizing the benefits associated with the following complementary principles:
• Multimodal Connectivity and Safety
• Improving the Quality of Life for Residents, Employees and Visitors • Congestion Relief & Vehicle Demand Redistribution to Promote Livable Streets • Ability to Compete for Federal and State Funding
• Constructability and Approvability
CONSULTANT will evaluate intersection and ramp operations under the no build and build alternatives using a combination of the Synchro/SimTraffic software package and Sidra software package. Study intersection will include the interchange ramp terminal intersections and one local intersection on either side of the study interchange. The traffic operations analysis will be used to inform geometric decisions and to demonstrate the benefits of key elements of each build alternative. Mainline US 101 analysis will be performed using the HCS 7 software package. Study segments will include basic, on - ramp merge, off -ramp diverge, and weave segments on northbound US 101 and southbound US 101 under Existing Conditions, and under Design Year conditions. The suitability of the build alternatives to pass through the Caltrans Headquarters Induced VMT process will be qualitatively evaluated at this stage. Depending on the most up-to- date Caltrans Induced VMT guidelines and requirements at the time, a quantitative VMT analysis may be completed in the PA&ED phase.

Using the existing count data and field observations of study facility operations, CONSULTANT will build Existing Conditions traffic operations models for weekday AM and PM peak hours and calibrate/validate the models to typical District 5 standards.

Design Year (2048-2050) models will be built off of the validated Existing Conditions models and serve as the testing models for the alternative analysis and refinement of alternatives. Measures of Effectiveness (MOEs) will include the following:

Study Intersection MOEs
Intersection delay
Level of service (LOS)
95th percentile queue lengths
SimTraffic Network MOEs
Vehicle Hours of Delay (VHD)
Total Stops
Vehicle Miles of Travel (VMT)
Vehicle Hours Traveled (VHT)
Average Speed (mph)
Total Fuel Consumption (gallons)
Total Vehicle Emissions (pounds)
Denied Entry After
As part of this task, the refined Phase 1 and Phase 2 Intersection Control Evaluation (ICE) analysis will be performed as part of the tight -diamond with roundabout alternative to confirm intersection control devices for project intersections in the Caltrans right of way or under Caltrans control. The results of the ICE process will be documented in the Traffic Engineering Performance Assessment (TEPA).
9 Atty. Rev. 2021

TASK 4.4 — Traffic Engineering Performance Assessment
The results of the traffic analysis will be documented in the Draft TEPA and will be submitted to Caltrans for review. CONSULTANT will respond to one round of written comments and prepare the Final TEPA. Based on PSR/PDS guidelines, the TEPA will also include a preliminary scope of work for the traffic engineering studies to be completed in the PA&ED phase. The preliminary scope of work will be developed in consultation with CITY and Caltrans. This deliverable will also include completion of the new VMT Decision Document required by Caltrans Headquarters and District 5.

Deliverables:
• Draft TEPA (PDF)
• Final TEPA (PDF)
TASK 5 — Preliminary Environmental Analysis Report (PEAR) (WBS 150.20) CONSULTANT will prepare a Mini -Preliminary Environmental Analysis Report (Mini - PEAR) in accordance with the Caltrans Standard Environmental Reference template/guidance dated June 2020. The Mini -PEAR will identify environmental issues that could affect a project scope, schedule, or cost (i.e., environmental document and supporting technical studies, seasonal survey constraints, special jurisdictions, mitigation measures and costs, permitting requirements).

CONSULTANT will review existing studies, mapping resources, and other available data to gather the information to complete the Mini -PEAR. CONSULTANT will also conduct a reconnaissance -level windshield survey of the proposed project area.

Additionally, CONSULTANT will complete the following tasks for specific resources. • Cultural Resources: CONSULTANT will order a background records search and literature review at the regional Information Center of the California Historical Resources Information System (CHRIS) for the proposed project area and a 1 - mile radius.
• Biological Resources: CONSULTANT will obtain species lists from the California Department of Fish and Wildlife, U.S. Fish and Wildlife Service, and the California Native Plant Society for the proposed project area and vicinity. • Paleontological Resources: CONSULTANT will prepare a paleontological literature review and locality search through an appropriate institution that maintains records of paleontological resources.
• Hazardous Materials: CONSULTANT will conduct a Phase 1 ISA in accordance with Caltrans' procedures. The ISA will contain a description of the work performed, record search of government files and databases, windshield survey deviations from normal ISA procedures, a summary of findings, the opinions of the preparer regarding the property or site, data gaps, additional investigation and services recommended, conclusions, and recommendations. 10 Atty. Rev. 2021

The information gathered from the tasks listed above will be incorporated into the Mini - PEAR with sufficient mapping to illustrate potential environmental issues associated with the project. The draft Mini -PEAR will be submitted to the PDT for review. Once comments have been received and changes have been incorporated, CONSULTANT will prepare a final Mini -PEAR.

TASK 6 - STORM WATER DATA REPORT (PID PHASE) (WBS 150.25) CONSULTANT will prepare the streamlined PSR/PDS-level Storm Water Data Report (SWDR). The SWDR prepared during the PSR/PDS phase provides the initial documentation of potential water quality impacts to receiving water bodies and anticipated best management practices (BMP) to minimize or mitigate these potential water quality impacts.

The PSR/PDS SWDR identifies the project receiving water bodies and describes the existing water quality limitations. In addition, the PSR/PDS SWDR describes the general geotechnical conditions of the project area for identification of BMPs that may be required for the project.

The report will provide an understanding of potential impacts that result from the disturbed soil area created by the project, in addition to potential downstream impacts and water quality impacts related to the increase in impervious area created by the project.

The feasibility of appropriate treatment BMPs will be documented in the PSR/PDS SWDR. The PSR/PDS SWDR initiates the process of identifying the minimum temporary and permanent BMPs required for the project to allow for proper allocation of funds during the development of the preliminary project cost estimate.

Deliverables:
• Draft and Final PSR/PDS Stormwater Data Report (PDF)
TASK 7 — PRELIMINARY DRAINAGE. FLOODPLAIN AND WATER QUALITY STUDY (WBS 150.15)
CONSULTANT will review the available data for the drainage, floodplain, and water quality, and:
• Identify potentially impacted floodplain areas;
• Identify waterways with noted water quality impairments; • Document appropriate stormwater and hydraulic design criteria; • Identify major drainages and develop preliminary hydrologic and hydraulic calculations for these drainages (if any);
• Identify and assess preliminary drainage needs for the proposed alternatives studied in the PSR/PDS; and
• Determine and list the next steps for project development about water resources. 11 Atty. Rev. 2021

Preliminary calculations (if needed) will be developed to identify feasibility of crossing alternatives. CONSULTANT will prepare a Draft and Final Preliminary Drainage, Floodplain, and Water Quality Study Report to be included in the PSR/PDS document.

The Preliminary Drainage, Floodplain, and Water Quality Study Report will include:
• General location and description of the project, including a statement of design assumptions.
• Documentation of regulatory floodplain and floodways that may impact the development of the project.
• A list of 303(d) listed waterways potentially impacted by the project. • Documentation of National Pollutant Discharge Elimination System (NPDES) stormwater quality criteria.
• Documentation of on- and off -site drainage design criteria. • Key existing drainages (swales, culverts, streams, creeks, and canals) that cross or impact the design of the project.
• Preliminary hydrologic and hydraulic analyses of key existing drainage features at crossings of the project.
• A list of special concerns or issues that may come up regarding the various drainages.

Deliverables:
• Draft and Final Preliminary Drainage, Floodplain, and Water Quality Study Report (PDF)
TASK 8— UTILITY RESEARCH AND VERIFICATION (WBS 150.05)
CONSULTANT will conduct research of available utility information to initially verify utilities within the project area for the PIDE Phase which will document the major affected facilities. Information will be summarized in the PSR-PDS.

TASK 9 — RIGHT OF WAY REQUIREMENTS AND RIGHT OF WAY DATA SHEETS (WBS 150.15)
CONSULTANT will provide right of way and cost estimating support services for the PSR-PDS as described below.

CONSULTANT will analyze the parcels outlined as being impacted by the proposed improvements at the interchange. Based on the preliminary right of way mapping, APN's and permanent and temporary impact area square footages obtained, CONSULTANT will prepare an order of magnitude cost using comparable recent sale square foot cost data. Parcel acquisitions that may cause project delays will be identified. CONSULTANT will evaluate potential solutions to eliminate or minimize these impacts. An assessment of impacts, including costs, will be documented in a right of way data sheet. Scope of work assumes one right of way data sheet. 12 Atty. Rev. 2021

Deliverables:
• Right of way Data Sheets - PDF
TASK 10 - OTHER SUPPORTING DOCUMENTATION (WBS 100.05)
The CONSULTANT team will prepare supporting documentation required for the PSR- PDS based upon the requirements of the Caltrans Project Development Procedures Manual (PDPM). This includes the following:

Task 10.1 Risk Register - Memo documentation of the potential risks associated with the project.

Task 10.2 Division of Engineering PSR/PDS Scoping Checklist.

Task 10.3 Transportation Planning Scoping Information Sheet.

Task 10.4 Traffic Management Plan
Task 10.5 Design Scoping Index- Discussion of anticipated alignments and alternatives and identification anticipated design exceptions.

Task 10.6 PSR/PDS Surveys Needs Questionnaire.

Task 10.7 Order of Magnitude Capital Cost Estimate Sheets.

Task 10.8 Milestone Schedule
TASK 11 - DRAFT AND FINAL PSR-PDS (WBS 100.25)
The CONSULTANT team will prepare a Draft PSR/PDS for circulation to the CITY, Caltrans, and other PDT members. The document will be based on the revised Caltrans guidance on the PSR/PDS process. Following Caltrans and external reviews of the Draft PSR/PDS, CONSULTANT will coordinate with the PDT to address significant issues affecting the project's cost, scope or schedule and revise the PID.

Deliverables
• Draft PSR/PDS - 15 Copies, Black and White, 30 pages assumed • Final PSR/PDS - 15 Copies, Black and White, 30 pages assumed

OPTIONAL TASKS
The following tasks are optional (Task 12 and 13) and are not part of the PSR-PDS scope of work. If requested by the CITY, the level of effort and fee will be determined during a scoping meeting with the CITY to better define the scope:

TASK 12 — FUNDING AND PHASING STRATEGY (Optional) (WBS 150.10) 13 Atty. Rev. 2021

Phasing options will be developed and summarized to reduce the project costs.

CONSULTANT funding strategy will be centered around the following:
• Accelerate the schedule to get the project shovel ready to facilitate obtaining construction funding.
• Cost Reduction/Value Engineering: Value Engineering will continue to be performed to keep the project within the available funding. This will position the project to secure additional revenue or financing.
• Position the project for Federal Funding Opportunities by Identifying and Securing Non -Federal Revenue: The current Administration has put an emphasis on funding projects that are already 70-80% locally funded and only need federal funding to close the funding gap. It will be critical to identify and secure as much local and state funds as possible to position the project for a future federal BUILD or INFRA grant.

In addition, the likely and potential funding grants will be summarized.

Deliverables
• Potential Funding Summary - PDF
TASK 13 — PUBLIC OUTREACH (Optional) (WBS 150.10)
CONSULTANT will assist in public outreach activities including:
• Stakeholder database
• Preparation of newsletter/fact sheet
• Provide website support
• Preparation of exhibits and renderings
• One-on-one meetings and community presentations
• Open house public meetings
14 Atty. Rev. 2021

EXHIBIT "B"

PAYMENT
I Progress Authorization
Written authorization to proceed from the City authorizes the Consultant to generate the not -to- exceed cost of FIVE HUNDRED FIFTY THOUSAND FORTY FIVE WITH SIXTY-TWO CENTS ($550,045.26) in fees for all work.

Task 1: Project Management, Stakeholder
Coordination and Meetings
Task 2: Base Map
Task 3: Geometry Development and Refinement
Task 4: Traffic Engineering Performance Assessment
Task 5: Preliminary Environmental Analysis Report
Task 6: Storm Water Data Report (PID Phase)
Task 7: Preliminary Drainage, Floodplain and Water
Quality Study
Task 8: Utility Research and Verification
Task 9: Right of Way Regiurements and Right of Way
Data Sheets
Task 10: Other Supporting Documentation
Task 11: Draft and Final PSR-PDS
Other Direct Cost
Total Not -To -Exceed Cost: $550,045.26
I I. Invoice procedure.
$66,183.88
$19,676.39
$168,789.01
$39,085.00
$24,520.82
$23,706.28
$34,532.88
$6,006.48
$31,391.41
$26,944.90
$99,648.19
$9,560.00
A. Payment shall be at the conclusion of the Project based on the billable charges.

B. The Consultant shall present the bill for charges by the second day of the month.

C. The Consultant's bill shall be substantiated by
appropriate documentation, and include an itemized
listing of personnel, subcontractors, and other direct
costs incurred.

I I I. Maximum billable amounts
EXHIBIT "B"
Atty. Rev. 2021

Under no circumstance shall the total of all payments to the Consultant exceed ninety percent (90%) of the maximum not -to -exceed cost, prior to acceptance by the City of all items to be completed as noted within Exhibit "A".

EXHIBIT "B"
Atty. Rev. 2021

US 101 / Main St (SR 166)
City of Santa Maria
6/9/2023
t•W
Dewberr
v'
Dewberry

HOURS COST
Fehr & Peers

HOURS COST
Hamnew Jewell

HOURS COST

HDR - WRECO

HOURS COST
TOTAL

HOURS COST

1.0 Project Management, Stakeholder Coordination and Meetings (WBS 100.05)

1.1 Coordination/Meetings/Administration
161
S42.528.58
161
542,529

1.2 Quality Managemet Plan & Compliance
81 523.655.30
81 523,655
Total Task 1
242
$66,183.88
242
566,184

2.0 Base Map (WBS 150.05)

2.1 Base Mapping/Data Reasearch and Collection
110
519.676 39
110
519.676
Total Task 2
110
519.676.39
110
519.676

3.0 Geometry Development and Refinement (WBS 150.10)

3.1 Initial Geometry Development
592
5111,264.82
592
$111,265

3.2 Structures Concept Development

3.2.1 Background Research & Review
6 51,241.94
6 51,242

3.2.2 Field/Site Review
33 57,347.58
33 57,348

3.2.3 PSR-PDS Concepts and Cost Estimates
260
548,934.67
260
548,935
Total Task 3
891
5168,789.01
891
5168,789

4.0 Traffic Engineering Performance Assessment (TEPA) (WBS 150.15)

4.1 Data Collection
10 51,980.00
10 51,980

4.2 Travel Demand Modeling
40 57,100.00
40 57,100

4.3 Alternatives Development. Analysis and Refinement
116
522,575.00
116
522,575

4.4 Traffic Engineering Performance Assessment (TEPA)
37 57,430.00
37 57,430
Total Task 4
203
$39,08&00
203
539,085

5.0 Preliminary Environmental Analysis Report (PEAR) (WBS 150.20)

5.1 Preliminary Environmental Analysis Report (PEAR)

5.1.1 Research/Record Searches
22 53.955.99
22 53,956

5.1.2 Recon Site Visit
14 51.941.75
14 51,942

5.1.3 Phase I ISA
73 510.998.07
73 510,998

5.1.4 Draft/Final Document Prep
46 57.625.02
46 57,625
Total Task 5
155
524,520.82
155
524,521

6.0 Storm Water Data Report (ND Phase) (WBS 150.25)

6.1 Storm Water Data Report (PID Phase)
51 510.271.28
89 513.435.0
140
523,706
Total Task 6
51 510,271.28
89 513,435.00
140
$23,706

7.0 Preliminary Drainage, Floodplaln and Water Quality Study (WBS 150.15)

7.1 Preliminary Drainage, Floodplain and Water Quality Study 53 010.762.88
154
523.770.00
207
534,533
Total Task 7
53 510,762.88
154
523,770.00
207
534,533

8.0 Utility Research and Verification (WBS 150.05)

8.1 Utility Research and Verification
35 06.006.48
35 56,006
Total Task 8
35 56,006.48
35 56,006

9.0 Right of Way Reqiurements and Right of Way Data Sheets (WBS 150.15)

9.1 Right of Way Reqiurements and Right of Way Data Sheets 53 59.591.41
120
521_800.00
173
531,391
Total Task 9
53 59,591.41
120
521,800.00
173
531,391

10.0 Other Supporting Documentation (WBS 100.05)
6 51,656

10.1 Risk Register
6 51,655.92

10.2 Division of Engineering PSR/PDS Scoping Checklist
14 53,313.92
14 53,314

10.3 Transportation Planning Scoping Information Sheet
14 53,313.92
14 53,314

10.4 Traffic Management Plan
14 53,313.92
14 53,314

10.5 Design Scoping Index
6 51,615.54
6 51,616

10.6 PSR/PDS Surveys Needs Questionnaire
10 52,262.79
10 52,263

10.7 Order of Magnitude Capital Cost Estimate Sheets
50 $8.854.01
50 58,854

10.8 Milestone Schedule
10 52,614.89
10 52,615
Total Task 10
124
526,944.90 '
124 1
526.945

11.0 Draft and Final PSR-PDS (WBS 100.25)

11.1 Draft and Final PSR-PDS
530
592648.19
530
599.648
Total Task 11
530
599,648.19
530
599,648

TOTAL DIRECT LABOR HOURS

2.244
5442,395.24
203
039.085.00
120
521.800.00
243
537.205.00
2,810
5540,485.26

TOTAL OTHER DIRECT COST

57.500.00
5910.00
8200.00
5950.00

59.560.00

TOTAL PROJECT COST
$449,895.24
$39,995.00
$22,000.00
$38,155.00
$550,045.24
EXHIBIT "B"

w e
"of
Viseas
Dewberry®
Dewberry
Prime
US 101 / Main St (SR 166)
City of Santa Maria
Loaded Rate.
$
_U
°
u.

G
I!:

G
h
8 O
"gym
rc
d
r.7
Ls
! ih fl I
'
m
i$
m
im
i8
C7
Woi
CJa
om°
$,>
v Y
t
b 5
g�
3 SL
"'=
ii~
Q90
ai
ici~
K1�0
a
o
O�
aF
co
re
be
Q
i-
Q
CO
w
ce
Y
Q
,
5360
S306
S232
$202
$123
$232
$202
$143
$182
$306
$261
$286
$261
$212
$108
Task #
Task Name

1.0 Project Management, Stakeholder Coordination and Meetings (WBS 100.05)

1.1 Coordination/Meetings/Administration
1 60
40 20
20 20
161
$3.013.06
542.528.58

1.2 Quality Managemet Plan & Compliance
1 24
24 8
24 81
$1.675.93
$23.655.30
Total Task 1
2 84
64 20
20 20
8 24
242
$4,688.99
$66,183.88

2.0 Base Map (WBS 150.05)

2.1 Base Mapping/Data Reasearch and Collection
2 8
20 40
40 110
5936.97
519.676.39
Total Task 2
2 8
20 40
40 110
$936.97
$19,676.39

3.0 Geometry Development and Refinement (WBS 150.10)

3.1 Initial Geometry Development
8 60
140
180
180
24 592
$5,298.32
$111,264.82

3.2 Structures Concept Development

3.2.1 Background Research & Review
2 2
2 6
$87.99
$1241.94

3.2.2 Field/Site Review
4 5
8 8
8 33
$349.88
$7,347.58

3.2.3 PSR-PDS Concepts and Cost Estimates
-----
40 80
140
_____-
260
$3,466.92
$48,934.67
Total Task 3
12 65
140
180
50 90
150
180
24 891
$9,203.11
$168,789.01

4.0 Traffic Engineering Performance Assessment (TEPA) (WBS 150.15)

4.1 Data Collection

4.2 Travel Demand Modeling

4.3 Alternatives Development. Analysis and Refinement

4.4 Traffic Engineering Performance Assessment (TEPA)
Total Task 4

5.0 Preliminary Environmental Analysis Report (PEAR) (WBS 150.20)

5.1 Preliminary Environmental Analysis Report (PEAR)

5.1.1 Research/Record Searches
2 4
4 12
22 $188.38
$3,955.99

5.1.2 Recon Site Visit
1 1
12 14
$92.46
$1,941.75

5.1.3 Phase I ISA
1 2
20 50
73 $523.72
$10,998.07

5.1.4 Draft/Final Document Prep
2 8
6 30
46 $435.00
$7,625.02
Total Task 5
6 15
30 104
155
$1,239.56
$24,520.82

6.0 Storm Water Data Report (PID Phase) (WBS 150.25)

6.1 Storm Water Data Report (PID Phase)
1 2
8 40
51 $585.96
510.271.28
Total Task 6
1 2
8 40
51 $585.96
$10,271.28

7.0 Preliminary Drainage, Floodplain and Water Quality Study (WBS 150.15)

7.1 Preliminary Drainage. Floodplain and Water Quality Study 1 4
8 40
53 $614.01
510.762.88
_
Total Task 7
1 4
8 40
53 5614.01
$10,762.88

8.0 Utility Research and Verification (WBS 150.05)

8.1 Utility Research and Verification
1 10
20 35
$286.02
Total Task 8
`
1 4
I 104
I 20
I I
I
I
I
I
I I
I
35 I 5286.02
$6,006.48

9.0 Right of Way Reqiurements and Right of Way Data Sheets (WBS 150.15)

9.1 Right of Way Reqiurements and Right of Way Data Sheets 1 4
24 24
53 $547.18
$9.591.41
Total Task 9
1 4
24 24
53 $647.18
$9,591.41

10.0 Other Supporting Documentation (WBS 100.05)

10.1 Risk Register
2 4
6 $117.32
$1,655.92

10.2 Division of Engineering PSR/PDS Scoping Checklist
2 4
8 14
$157.81
$3,313.92

10.3 Transportation Planning Scoping Information Sheet
2 4
8 14
$157.81
$3,313.92

10.4 Traffic Management Plan
2 4
8 14
$157.81
$3,313.92

10.5 Design Scoping Index
2 4
6 $76.93
$1,615.54

10.6 PSR/PDS Surveys Needs Questionnaire
1 1
8 10
$107.75
$2,262.79

10.7 Order of Magnitude Capital Cost Estimate Sheets
1 1
24 24
50 $505.11
$8.854.01

10.8 Milestone Schedule
2 8
10 $149.18
$2.614.89
Total Task 10
14 30
56 24
124
$1,429.70
$26,944.90

11.0 Draft and Final PSR-PDS (WBS 100.25)

11.1 Draft and Final PSR-PDS
8 24
120
140
30 24
24 160
530
$5.684.79
$99.648.19
Total Task 11
8 24
120
140
30 24
24 160
530
$5,684.79
$99,648.19

TOTAL DIRECT LABOR HOURS
2 124
205
386
428
100
134
194
460
8 48
6 15
30 104
2244
$25,216.29
$442,395.26
OTHER DIRECT COSTS (see attached sheet)
$7.500.00

TOTAL PROJECT CO
$449,895.26
EXHIBIT "B"

US 101 / Main St (SR 166)
City of Santa Maria
Fehr & Peers
Traffic
w Principal
QC') Transportation
o Engineer,
N Project
Transportation
▪ Engineer,
Project
a Transportation
o Engineer,
GIS and Document
o Specialist,

TASK HOURS
tn
I--
tn
Y
tn
F-

4.0 Traffic Engineering Performance Assessment (TEPA) (WBS 150.15) 10 40
116
37 $1,980.00
$7,100.00
$22,575.00
$7,430.00

4.1 Data Collection
1 3
5 1

4.2 Travel Demand Modeling
2 4
31 3

4.3 Alternatives Development, Analysis and Refinement
5 42
65 4

4.4 Traffic Engineering Performance Assessment (TEPA)
2 19
8 8
Total Task 4
10 68
109
16 203
$39,085.00

TOTAL DIRECT LABOR HOURS
10 68
109
16 203
$39,085.00
OTHER DIRECT COSTS (see attached sheet)
$910.00
ANTICIPATED SALARY INCREASE (see attached sheet)
OTAL C .
$39,995.00
7 EXHIBIT "B"

US 101 / Main St (SR 166)
City of Santa Maria
Hamnew Jewell
Right -of -Way
_
-)
c
`6
J
Senior Associate,
TBD
o Associate II, TBD
0 0
Associate I, TBD
Transaction
Coordinator, TBD
o Appraiser, TBD
Clerical Support, T

TASK HOURS
U)
U)
0 0
Q
I—
$262.00
1F I .711f ill

9.0 Right of Way Reqiurements and Right of Way Data Sheets (WBS 150.15)

9.1 Right of Way Regiurements and Right of Way Data Sheets 50 60 10
120
120
$21,800.00
$21,800.00
Total Task 9 50
60 10
TOTAL DIRECT LABOR HOURS 50
60 10
120
$21,800.00
OTHER DIRECT COSTS (see attached sheet)
$200.00
TOTAL PROJECT COST $22,000.00
EXHIBIT "B"

US 101 / Main St (SR 166)
City of Santa Maria

HDR - WRECO
Hydraul i cs/Stormwater
• Supervising En
CO Senior Civil
o Engineer I,
m Senior Civil
g Engineer II,
a Senior Civil
• Desgner (A),
• Senior Civil
O • Desgner (B),
N Civil Coordinator,
41 ( Staff Civil EIT I,
5 E
H
=
a $
<
o rn
P
- $
U

TASK HOURS
co
I—
0 U
y
Q
I-
$110 in
$105.00
S 105.00

6.0 Storm Water Data Report (PID Phase) (WBS 15025)
8 40
40 6.1
Storm Water Data Report (PID Phase)
1 24
24 89
$13,435.00
Total Task 6
1 4
8 4
89 $13,435.00

7.0 Preliminary Drainage, Floodplainand Water Quality Study (WBS 150.15) 4 1
12 12
20 20
36 36
44 44

7.1 Preliminary Drainage, Floodplain and Water Quality Study 16 8
4 6
4 154
$23.770.00
Total Task 7
16 8
4 6
4 154
$23,770.00

TOTAL DIRECT LABOR HOURS
17 8
8 20
44 44
84 8
6 4
243 $37,205.00
OTHER DIRECT COSTS (see attached sheet) $950.00
TOTAL PROJECT COST $38,155.00
EXHIBIT "B"

SCHEDULE OF FEES (7/1/22 -6/30/23)
1P Dewberry.

NAIVE OR CLASSIFICATION

PRINCIPAL

ENGINEER IX

ENGINEER VIII

ENGINEER VII

ENGINEER VI

ENGINEER V

ENGINEER IV

ENGINEER III

ENGINEER II

ENGINEER I

TECHNICAL VI

TECHNICAL V

TECHNICAL IV

TECHNICAL III

TECHNICAL II

TECHNICAL I

CADD TECHNICIAN V

CADD TECHNICIAN IV

CADD TECHNICIAN III

CADD TECHNICIAN II

CADD TECHNICIAN I

DESIGNER VI

DESIGNER V

DESIGNER IV

DESIGNER III

DESIGNER II

DESIGNER I

PROFESSIONAL VII

PROFESSIONAL VI

PROFESSIONAL V

PROFESSIONAL IV

PROFESSIONAL III

PROFESSIONAL II

PROFESSIONAL I

CONSTRUCTION PROFESSIONAL VII

CONSTRUCTION PROFESSIONAL VI

CONSTRUCTION PROFESSIONAL V

CONSTRUCTION PROFESSIONAL IV

CONSTRUCTION PROFESSIONAL III

CONSTRUCTION PROFESSIONAL II

CONSTRUCTION PROFESSIONAL I
INSPECTOR VII **
INSPECTOR VI**
INSPECTOR V**
INSPECTOR IV **
INSPECTOR III **
INSPECTOR II **
INSPECTOR I **

ADMIN PROFESSIONAL V

ADMIN PROFESSIONAL IV

ADMIN PROFESSIONAL III

ADMIN ASSISTANT II

ADMIN ASSISTANT I

GEOGRAPHERIGIS IX

GEOGRAPHER/GIS VIII

GEOGRAPHER/GIS VII

GEOGRAPHER/GIS VI

GEOGRAPHER/GIS V

GEOGRAPHER/GIS IV

GEOGRAPHER/GIS III

GEOGRAPHER/GIS II

GEOGRAPHER/GIS I

ARCHITECT IX

ARCHITECT VIII

ARCHITECT VII

ARCHITECT VI

ARCHITECT V

ARCHITECT IV

ARCHITECT III

ARCHITECT II

ARCHITECT I
2022 CLASSIFICATION

BILLING BILLING RATE
RATE
$360
$306
$276
$261
$232
$202
$178
$163
$143
$123
$178
$158
$143
$128
$108
$94
$178
$148
$128
$108
$89
$227
$207
$182
$163
$143
$118
$232
$212
$197
$178
$153
$128
$108
$325
$285
$251
$216
$197
$162
$138
$236
$207
$177
$162
$143
$118
$93
$173
$158
$123
$99
$84
$291
$252
$217
$192
$173
$153
$128
$113
$99
$252
$227
$207
$187
$168
$148
$133
$118
$103
RANGE
325
284
257
248
215
188
165
153
125
112
150
146
131
119
100
82 150
138
119
97 78
214
198
163
153
131
105
215
205
187
168
136
119
97 305
266
231
200
184
139
127
223
188
166
152
132
104
81 161
146
106
86 74
278
225
206
177
164
142
113
104
92 240
214
198
179
154
141
123
111
94 395
328
296
276
249
217
191
173
161
135
205
170
156
138
118
106
205
158
138
120
100
240
217
202
173
156
132
249
220
208
188
170
138
120
345
305
271
234
210
186
149
250
226
189
173
154
133
107
185
170
141
112
94 305
278
229
208
182
164
144
123
106
264
240
217
197
182
156
144
126
112

OTHER DIRECT COSTS

DESCRIPTION OF ITEM COST
PersonalVehicleMileage see note1
Overnight Mail Service Actual
NOTES:

1. Pre -approved travel and per -diem costs will
be reimbursed in conformance with the current
Department of Transportation Travel and
Expense Guide for Consultants. No charge will
be invoiced foremployee relocation cost.

2. Classifications identified with " are subject
to prevailing wage.

3. Rates subjecttoanannualescalationof5%.

EXHIBIT "B"

EXHIBIT "C"

INSURANCE

A. Minimum Scope of Insurance
Coverage shall be at least as broad as:

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Provider has no owned autos, covering hired (Code 8) and non -owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Provider's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

monitoring expenses with limits sufficient to respond to these obligations.

B. Minimum Limits of Insurance
Provider shall maintain limits no less than:

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers' Compensation: Statutory limits.

4. Employer's Liability- $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability- $1,000,000 per occurrence or claim, $2,000,000 aggregate.

6. Cyber Liability -$2,000,000 peroccurrence or claim, $2,000,000 aggregate.

C. Self -insured Retentions
Self -insured retentions must be declared to and approved by the City.

D. Other Insurance Provisions
The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

equipment furnished in connection with such work or
operations. General liability coverage can be provided in the form or an endorsement to the Provider's insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All notices provided pursuanttothis Agreementshall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice maybe given by overnight mail, facsimile with confirmation of receipt, or certified mail with return -receipt requested.

4. Provider hereby grants to City a waiver of any right to subrogation which any insurer of said Provider may acquire against the City by virtue of the payment of any loss under such insurance. Provideragrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

E. Acceptability of Insurers
EXHIBIT "C"
Atty. Rev. 2021

Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

EXHIBIT "0"
Atty. Rev. 2021

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SANTA MARIA, CALIFORNIA, APPROVING A

PROFESSIONAL SERVICES AGREEMENT WITH DEWBERRY
ENGINEERS, INC. TO PREPARE A PROJECT STUDY REPORT
FOR THE US 101/SR 166 MAIN STREET INTERCHANGE
WHEREAS, the US 101/SR 166 Main Street interchange is a junction point of two heavily travelled state highways in the City of Santa Maria; and WHEREAS, a Project Initiation Document/Project Study Report (PSR) is the first step in the Caltrans project development process of identifying a solution for a specific transportation deficiency; and
WHEREAS, a PSR is required prior to utilizing state or federal funds for capital improvements on or near the State Highway System; and
WHEREAS, Caltrans is responsible for PSR development and oversight developed by resources outside the agency; and
WHEREAS, following a Request for Proposals, Dewberry Engineers, Inc., was found to be responsive and most qualified to prepare the PSR.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The City Manager, or designee, is authorized to approve and execute on behalf of the City a Professional Services Agreement with Dewberry Engineers, Inc. and

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 15th day of August 2023.

ATTEST:

Chief Deputy City Clerk
Mayor
2 APPROVED AS TO FORM:

City Attorney
APPROVED AS TO CONTENT:

Department Director
City Manager

FOR THE COUNCIL MEETING OF AUGUST 15, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: City Manager
Prepared by: Director of Recreation and Parks
SUBJECT: Professional Services Agreement with Service Star for Janitorial Services at Public Park Restrooms
Description:

The City Council will consider approving an agreement for janitorial services at public park restrooms associated with Request for Proposal RFP-2023/04.

RECOMMENDATION:

Adopt a Resolution approving a Professional Services Agreement with Skylstad- Schoelen Co., a California Corporation, d/b/a Service Star, for restroom maintenance services.

BACKGROUND:

On April 17, 2023, the Recreation and Parks Department issued a Request for Proposals (RFP) for park restroom cleaning services. This RFP is to provide result -based restroom maintenance for all restrooms in City parks. The RFP was posted on the "Bids and Proposal" page in the Recreation and Parks section of the City of Santa Maria's website and invitation letters were sent to qualified janitorial service contractors in northern Santa Barbara County and southern San Luis Obispo County areas.

DISCUSSION:

In order to provide consistent and timely servicing of City park restrooms the City has used private contractors for the last 10 years. Using a private contractor to provide such services has allowed City park crews to focus their efforts on grounds maintenance and program support. This new contract extends service to two cleanings per day at each City park restroom and sets expectations for the level of cleanliness. City park restrooms are a necessity for the enjoyment of park patrons, however, the restrooms are regularly the targets for vandalism, ranging from graffiti to arson. The Recreation and Parks Department has made restroom maintenance a priority this year.

Alternative(s)
The alternative to not entering into an agreement for janitorial services from Service Star is to have City crew members resume park restroom service.

Fiscal Considerations
The Recreation and Parks Department has $162,000 for this agreement allocated by the City Council within its 2023-24 fiscal year budget.

Impact to the Community
Restrooms in our City parks provide necessary convenience to our park patrons, allowing patrons to use the parks for family gatherings, picnics, and sports events with access to sanitary facilities.

ATTACHMENTS
Attachment A: Agreement for Professional Services
2 RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,

CALIFORNIA, APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH SKYLSTAD-SCHOELEN CO. A CALIFORNIA CORPORATION, d/b/a SERVICE

STAR FOR RESTROOM MAINTENANCE SERVICES
WHEREAS, on April 17, 2023, the Recreation and Parks Department issued a Request for Proposal (RFP) for restroom maintenance services; and WHEREAS, three companies submitted proposals, and two of those complied with the RFP instructions, allowing them to proceed to the review; and WHEREAS, the proposals were evaluated by an independent panel consisting of four Recreation and Parks Department employees on July 14, 2023; and WHEREAS, based on the results of the evaluation, a recommendation to accept the proposal submitted by Service Star was made by the Director of Recreation and Parks.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California as follows:

1. That the above recitals are true and correct.

2. Service Star is awarded the restroom maintenance agreement for the 43 park restrooms throughout the City of Santa Maria.

3. That the terms of the agreement are for two years.

4. That the City Council authorizes and directs City Manager or designee to execute the agreement for park restroom maintenance services with Service Star, and to meet annually to review and approve cost of living increases to the contract.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria on this 15th day of August 2023.

ATTEST:

Chief Deputy City Clerk
Mayor
2 APPROVED AS TO FORM:

City Attorney
APPROVED AS TO CONTENT:

Department Director
City Manager

AGREEMENT FOR PROFESSIONAL SERVICES
This agreement is made upon this day of July 2023, by, and between SKYLSTAD- SCHOELEN CO. A CALIFORNIA CORPORATION, d/b/a SERVICE STAR (hereinafter referred to as "Contractor"), and the Recreation and Parks Department of the City of Santa Maria, California, a Municipal Corporation, (hereinafter referred to as "City").

RECITALS
WHEREAS, City has determined it is in the public interest to proceed with the work hereinafter described as "Project"; and
WHEREAS, City has determined the Project involves the performance of light custodial maintenance and janitorial services; and
WHEREAS, City does not have available employees to perform the services for the Project; and
WHEREAS, City has requested Contractor to perform services for Project; and WHEREAS, Contractor is registered or licensed in California to perform the services associated with this project.

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination. The term of this contract is two (2) years, beginning on the date first written above. This contract may be renewed by mutual consent of the parties. This contract may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state or federal law.

Termination is effective 14 days after deposit of notice as specified in this Agreement.

Any extension of this Agreement after the end of the third year shall continue at the rates set forth for year three (3) unless otherwise agreed by the parties in writing.

2.02 Services to be Performed. Contractor shall determine the method, details and means of providing light custodial maintenance and janitorial services. More specifically, Contractor agrees to perform the specific services listed in Exhibit "A.

2.03 City's Duties. City's duties under this Agreement are to cooperate with Contractor in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit "B."

2.05. Insurance. Contractor shall provide insurance as listed in Exhibit "C." Atty. Rev. 2021

2.06. Exhibits. Exhibits "A," "B," and "C" are attached and incorporated.

3. Contractor's Obligations.

3.01. Minimum Amount of Service. Contractor shall devote sufficient time to perform services under this agreement efficiently and effectively. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor's sole discretion, as long as the performance of these extra -contractual services does not interfere with or present a conflict with City's business.

3.02. Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.03. Status. Contractor (including its employees) is an independent contractor.

No employer/employee relationship exists between Contractor and the City.

Contractor's assigned personnel shall not be entitled to any benefits payable to employees of the City. The City is not required to make any deductions or withholdings from the compensation payable to Contractor under this agreement. Contractor (as a business entity, including its employees) is a commercial building maintenance provider of light custodial maintenance and janitorial services.

3.04. Indemnification. To the fullest extent permitted by law, the Contractor shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys' fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of the Contractor or the acts or omissions of an employee, agent or subcontractor of the Contractor. The provisions of this paragraph survive completion of the services or the termination of this contract.

The provisions of this Section are not limited by the provisions of the Section relating to insurance.

4. Miscellaneous

4.01. Notices. All communication relating to the day-to-day activities of this Agreement shall be exchanged between a designated representative of the CITY and a representative of CONTRACTOR, listed below. All notices shall be addressed as follows unless a written change is filed with the City:

To City:

Recreation and Parks Dept.

Attn. Director
615 S. McClelland
Santa Maria, CA 93454
Atty. Rev. 2021
To Contractor:

Service Star
3130 Skyway Drive Suite 308
Santa Maria, CA 93455

If the designated Representative or address of either party changes during the term of this agreement, a written notice shall be given to the other party prior to the effective date of change. Any written notices required under this agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used.

4.02. Compliance With Laws, etc. Contractor shall comply with all laws, including but not limited to the rules and policies of the City, in performing this agreement.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.09. Submittals. In addition to any other submittals required by this agreement, Contractor shall submit copies of its current business license and current certificate of workers compensation coverage to the City before beginning work on this project.

4.10 Prevailing Wage. Prevailing Wage. If applicable, Contractor and all subcontractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code. The Director's determination is on file and open to inspection at www.dir.ca.gov and is referred to and made a part hereof; the wage rates therein ascertained, determined and specified are referred to and made a part hereof as though fully set forth herein.

Atty. Rev. 2021

4.11 Credit for Non -Performance. The City may inspect at its discretion the Contractor's daily job performance. The Director of Recreation and Parks, or their designee, has the authority and responsibility to point out to the Contractor any incomplete or defective work. Any deficiency alleged by the City shall be photographed and immediately provided to Contractor (via e-mail) describing the date and time of the observation, and the specific issue observed. Any complaint received/insufficient work alleged by the City and verified by City employees to be a scope of work task, shall be communicated to the Contractor by 2:30 pm of the same workday. The Contractor agrees to remedy the incomplete task(s) by 4:30 pm on the same day at no additional charge. For all incomplete or defective work not observed or reported by 2:30 pm of the same work day, or if the Contractor does not remedy the issue by the end of the work day on the same service date, the City shall have the right to a credit from the Contractor for tasks not completed during the normal work period and for which complaints from City employees have been received after the second (2nd) occurrence for the same deficiency within the same Calander month. The City will take a credit on the Contractor's monthly invoice in the amount of $100.00 per incident. This credit is intended to offset the City's costs to investigate, track and report these incidents, to deter future substandard work, and to prevent termination for minor breaches. An insufficient number of personnel on Contractor's staff or insufficiently estimated hours in Contractor's response to the request for proposals shall not be an acceptable excuse/cause to waive credits. Failure to satisfactorily perform the quality of work required under this Contract shall be accepted as evidence that the Contractor's work force is too small or that supervision is inadequate. In either case, immediate corrective measures shall be made upon notice from the City. In the event that reports of incomplete or defective work become too numerous, in the City's discretion, the City may provide notice to Contractor, in writing, that it is increasing the credit amount. The City shall provide five (5) business days' notice prior to issuing any fine of the new amount. The increase in the credit amount shall be in the discretion of the Director of Recreation and Parks. The seeking by the City/issuance of the Contractor of a credit shall not be deemed an exclusive remedy and City shall maintain all other remedies available by law or equity despite the issuance of a penalty to Contractor.

Atty. Rev. 2021

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

CITY:

Recreation and Parks Dept.

Attn. Director
615 S. McClelland
Santa Maria, CA 93454
CONTRACTOR:

Service Star
3130 Skyway Drive Suite 308
Santa Maria, CA 93455
By:

APPROVED AS TO FORM:

City Manager
City Attorney
Risk Manager
Atty. Rev. 2021
By:

EXHIBIT "A"

SCOPE OF WORK
Contractor agrees to complete the tasks, responsibilities, schedules, deadlines, and deliverables specified by the City as follows:

1. Execution of an Agreement for Professional Services on a form provided by the City complete with all required exhibits (and insurance requirements).

2. Attend a restroom facility tour led by representatives of the City Department where information will be provided on facility locations, features, locking mechanisms, shut-off valve and related mechanical room locations, and any features unique to each location that will assist in the performance of any awarded contract.

3. Contractor to complete on -site safety training lead by City representatives on safety practices for driving vehicles within park locations (including turf and other restricted areas). Upon completion, Contractor to ensure that all its employees are adequately trained on park safety practices.

4. (If requested) Contractor to demonstrate in writing (or by physical inspection) that it has appropriate vehicles, personnel, start-up cleaning and maintenance supplies, and tools necessary for the first month of operation (and for the fulfillment of any awarded contract).

5. Demonstrate in writing (or by physical inspection) that it has appropriate employee uniforms, name tags and PPE necessary to perform the terms of any awarded contract.

6. Provide company supervisor contact information (telephone numbers, e- mail addresses, etc.) whereby City Department representatives can reliably contact Contractor for any contract related issues including requests for secondary services during contract hours and any after-hours service calls (which will be billed under a separate addendum to any awarded contract).

7. Provide quality light custodial maintenance and janitorial services for eight (8) hours per day (from 7:30 a.m. to 4:30 p.m. or otherwise as agreed by the parties in writing) for all specified locations to ensure facilities are safe, clean and functional. All locations to be serviced a minimum of two (2) times per day, with all remaining service -time dedicated to follow-up service locations as deemed necessary by the contractor, or as requested by the City Department. Services to include, inspection, amenity Atty. Rev. 2021

functionality check (doors opening/closing/locking, lighting functions, toilets flush, water faucet flow/shutoff), soap dispensers stocked and functioning, flooring surfaces are swept, mopped and cleaned with appropriate cleaning agents. Toilets are free from obstructions and have functional flushing capabilities. Sinks are free of obstructions and draining properly. Sinks, toilets, walls, floors, door handles, light switches, hand dryers, soap dispensers, ceiling surfaces are cleaned and disinfected daily or as otherwise needed to maintain a clean and safe environment.

ALL BODILY FLUIDS INCLUDING CONTRABAND SUCH AS USED

HYPODERMIC NEEDLES/SYRINGES (INCLUDING BLOOD) ARE

PROPERLY REMOVED AND AREAS SANITIZED IN ACCORDANCE
WITH STATE LAW AND INDUSTRY SAFETY STANDARDS.

DESIGNATED DEPARTMENT SITES
PARK
L•C`TIIN
9U' NTITY
North Preisker Ranch
801 W. Boxcar PI.

Two (2) Restooms (Single Stall)
Preisker Park
330 Hidden Pines
Two (2) Restooms (Single Stall;
Preisker Park
330 Hidden Pines
Two (2) Restrooms (Multi Stall)
Grogan Park
1155 W. Rancho Verde
Two (2) Restrooms (Multi Stall)
Jim May Park
809 Stanford Dr.

Two (2) Restooms (Single Stall)
Oakley Park
1300 N. Western
Two (2) Restooms (Single Stall;
Atkinson Park
1000 N. Railroad
Two (2) Restrooms (Multi Stall)
Rice Park
700 E. Sunset
Two (2) Restooms (Single Stall)
Tunnel Park
1100 N. Palisade
Two (2) Restooms (Single Stall)
Armstrong Park
1000 E. Chapel
Two (2) Restooms (Single Stall'
Russell Park
1000 W. Church
Two (2) Restooms (Single Stall;
Buena Vista Park
800 S. Pine
Two (2) Restooms (Single Stall)
Minami/Adam Park
600 W. Enos
Two (2) Restrooms (Multi Stall)
Orach Park (Westgate)
1800 Westgate Rd.

Two (2) Restrooms (Multi Stall)
Aquistapace Park
1921 S. Western Ave.

Two (2) Restooms (Single Stall)
Fletcher Park
2200 S. College Dr.

Two (2) Restooms (Single Stall)
Rotary Centennial Park
2625 S. College Dr.

Four (4) Restooms (Single Stall)
Rodenberger Park
2725 Santa Barbara Dr.

One (1) H.A. Portable Restroom
Maramonte Park
620 E. Sunrise
Two (2) Restrooms (Multi Stall)
Hagerman Sports Com.
3300 Skyway Dr.

Two (2) Restrooms (Multi Stall)
Pioneer Park
1150 W. Foster
Two (2) Restrooms (Multi Stall)

8. Provide daily operations logs in a format (and containing sufficient information) acceptable to the City Department indicating completion of work.

9. Provide effective training and supervision to employees performing the tasks assigned to assure efficient and quality work.

Atty. Rev. 2021

10. Provide and assure that the employee's safety is of paramount concern and appropriate steps are taken to keep staff accident free.

11. Provide the City Department with Safety Data Sheets (SDS) for all chemicals/cleaning agents used at each site.

12. Contractor shall purchase and provide all necessary equipment and tools for work to be performed. This shall include (but not be limited to) toilet plungers, screwdrivers, brooms, mops, buckets and related equipment/tools necessary to satisfactorily perform the terms of any contract awarded.
13 Contractor shall purchase and provide all paper products, cleaning supplies, chemicals, soaps, soap dispensers, trash bags/liners, disposable gloves, in accordance with industry best practices and safety standards and equipment needed to accomplish the tasks associated with each site and any other janitorial items deemed necessary to perform the work requested as specified or otherwise approved by the City Department.

14. Provide employees with appropriate uniforms, and personal protective equipment (PPE) and ensure uniforms are used and PPE is properly utilized.

15. Provide written monthly invoices in a format (and containing sufficient information) acceptable to the City Department.

16. Contact City Representatives on an as -needed basis (but no later than the end of each service day) at a designated telephone number or e-mail address to report all remaining safety issues, graffiti, plumbing or facility damage that requires follow-up work.

17.After Hours Emergencies/Special Event Callouts. The City may on occasion have a need to have light custodial maintenance and janitorial services performed at various sites for afterhours emergencies and special events beyond the regular fifty-six (56) hours per week specified in this Agreement. Contractor agrees to make a good faith effort to perform these additional requested services if it has adequate staff levels available and the City provides a reasonable amount of time in making its request. All work performed under this provision is in addition to the standard services agreed upon by the parties and shall be billed separately according to the rates specified in Exhibit "B".

Atty. Rev. 2021

EXHIBIT "B"

PAYMENT TERMS
City agrees to pay contractor for the fulfillment of the terms of this agreement as follows:

YEAR 1
Monthly Labor Charges $12,152.87 (year one (1) monthly rate) Monthly Supply Charges $1,399.00 (year one (1) monthly rate) TOTAL MONTHLY CHARGES $13,551.87 (year one (1) monthly rate) YEAR 2
Monthly Labor Charges $12,759.07 (year two (2) monthly rate) Monthly Supply Charges $1,538.90 (year two (2) monthly rate) TOTAL MONTHLY CHARGES $14,297.97 (year two (2) monthly rate) YEAR 3 (if renewed)
Monthly Labor Charges $14,034.99 (year three (3) monthly rate) Monthly Supply Charges $1,692.79 (year three (3) monthly rate) TOTAL MONTHLY CHARGES $15,727.78 (year three (3) monthly rate) Contractor agrees to submit monthly written billing invoices to the City at the address specified above, and City agrees to pay said invoices in accordance with the terms of the agreement (within 30 days) to Contractor at the address specified above and Contractor agrees to accept and receive as payment in full the fees set forth for the services provided.

The parties agree that all work performed by Contractor beyond eight (8) hours per day or fifty-six (56) hours per week will be billed/payed in addition to the above monthly charges at the following rate:

All labor performed beyond 56 total hours at $75.00 per person hour.

All Special Event labor not exceeding eight (8) hours per day will be billed at a rate of $45.00 per person hour.

Atty. Rev. 2021

EXHIBIT "C"

INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his/her agents, representatives, or employees.

If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor.

A. Minimum Scope of Insurance
Coverage shall be at least as broad as:

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, covering hired (Code 8) and non -owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Contractor's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

B. Minimum Limits of Insurance
Contractor shall maintain limits no less than:

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

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3. Workers' Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

C. Self -insured Retentions
Self -insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.

D. Other Insurance Provisions
The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or
operations. General liability coverage can be provided in the form or an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All notices provided pursuant to this
Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail,
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facsimile with confirmation of receipt, or certified mail with return -receipt requested.

4. Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the
insurer.

5. If any of the required policies provide claims -made coverage:
a. The Retroactive Date must be shown, and must be
before the date of the contract or the beginning of contract work.
b. Insurance must be maintained and evidence of
insurance must be provided for at least five (5) years after completion of the contract of work.
c. If coverage is canceled or non -renewed, and not
replaced with another claims -made policy form with a
Retroactive Date prior to the contract effective date, the Contractor must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work.

E. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

F. Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

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FOR THE COUNCIL MEETING OF AUGUST 15, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: City Manager
Prepared by: Director of Utilities
SUBJECT: Surplus Water Transfer Program for 2023 with the Central Coast Water Authority
Description:

The City Council will consider authorizing participation in the Surplus Water Transfer Program for 2023 with the Central Coast Water Authority ("CCWA").

Environmental Notice: The project will use existing facilities; therefore, qualifies for Categorical Exemption pursuant to Section 15301 — Class 1 and no environmental review is required.

RECOMMENDATION:

Adopt a Resolution authorizing participation in the Surplus Water Transfer Program for 2023 with the Central Coast Water Authority ("CCWA").

BACKGROUND:

CCWA was created by the member agencies in 1991 for the development, financing, construction, operation, and maintenance of local facilities required for the delivery of State Water. The member agencies to CCWA (also referred to as participants) are the City of Buellton, Carpinteria Valley Water District, City of Guadalupe, Goleta Water District, Montecito Water District, City of Santa Barbara, City of Santa Maria, and the Santa Ynez River Water Conservation District -Improvement District #1.

The City of Santa Maria ("City") has been receiving water from the State Water Project ("State Water") through CCWA since 1997 and has imported over 215,000 acre-feet ("AF") of water since that time. State Water is blended with local groundwater to provide a higher quality blend of water to the residents and businesses in Santa Maria to assist in meeting discharge requirements at the Wastewater Treatment Plant, and to augment total water supplies available to the City.

Persistent drought conditions intermixed with excessive precipitation, as well as operational constraints placed on the State Water Project, have reduced State Water reliability. In the previous three years, the State Water allocation was 5 percent, 5 percent, and 15 percent, respectively, while this year (2023), the State Water allocation is 100 percent. This inconsistency requires the City to explore options to augment water supplies during dry years and consider options to prepare for dry years during wet years.

To address preparing for dry years during wet years, at a regular meeting on July 27, 2023, CCWA adopted a Resolution creating the Surplus Water Transfer Program ("Program") and the template for the Central Coast Water Authority Surplus Water Transfer Program Participation Agreement (Attachment "A"). The Program allows CCWA members to participate if they have surplus water in a given year that they would like to exchange or transfer (sale).

DISCUSSION:

This year (2023), the City of Santa Maria has over 20,000 AF of State Water available for delivery from CCWA (Attachment "B"). As part of the Stipulation to resolve portions of the Santa Maria Groundwater Litigation, the City is required to import 10,000 AF of State Water in years when it is available. This will leave the City with a balance of approximately 10,000 AF of surplus State Water at the end of the calendar year. That surplus water will be in San Luis Reservoir and subject to "spill" if that volume is needed by the State Water Project for use in next year's State Water allocation. As a CCWA member, the City may participate in the Program as a means to either exchange or transfer the surplus water.

CCWA has engaged a consultant that is actively pursuing parties throughout the State of California that may be interested in surplus State Water. The terms of an exchange are bound by the State Water Contract inasmuch as the exchange ratio is set at two -to -one.

This means that for every two AF the City may provide to a willing recipient, that recipient is required to return to the City one AF over a set term (often ten years). The exchange would allow the City to provide surplus water it does not currently need to another agency that would, in turn, return half that amount in the future when the City may need it, such as years with low State Water allocation. The terms of a transfer (sale) are not bound by the State Water Contract. The value of an AF of water is market driven. In years of limited supply, the value is higher, and in years of surplus supply, the value is lower. With the State Water allocation this year at 100 percent, there is a significant surplus of State Water statewide; as such, the prices being offered are low ($100 per AF).

The agreements between parties for either an exchange or transfer are frequently time - sensitive and require commitment in a short time period. To address this, City Council may designate an authorized representative in accordance with the terms of the Program and provide minimum parameters regarding a future exchange or transfer agreement. To that end, it is recommended the City Council authorize the Director of Utilities as the City's authorized representative with the following parameters: to exchange or transfer up to 10,000 AF of surplus State Water at an exchange rate of two -to -one and/or a transfer price of not less than $125 per AF.

Alternative(s)

1. The City Council may elect not to authorize the City's participation in the Program.

This will eliminate the City's opportunity to potentially receive the benefit of either the return of water to the City in a future dry year or the increase in revenue to offset rates from a transfer.
2 2. The City Council may elect not to participate in the Program and direct City Staff to independently pursue exchange or transfer opportunities for surplus State Water statewide. The exchange or transfer will require approval by multiple entities, including the State Department of Water Resources, CCWA, and the Santa Barabara County Flood Control and Water Conservation District. The Program authorized by CCWA will address all those entities, as well as coordination between all member agencies within CCWA.

Staff recommends the City authorize the Program with CCWA and designate the Director of Utilities as the City's authorized representative to work within the parameters described above.

Fiscal Considerations
Costs associated with an exchange will be minor and will be paid to CCWA from the Water Enterprise Fund. Revenues received from a transfer will be credited to the Water Enterprise Fund.

Impact to the Community
Participation in the Program may provide opportunities for the community to benefit from surplus State Water available this year by either providing water during years of non - surplus or providing additional revenue to the Water Enterprise Fund.

Other Agency Review
Approval of an exchange or transfer through the Program will require approval of the State Department of Water Resources, the recipient agency, CCWA, and the Santa Barbara County Flood Control and Water Conservation District.

ATTACHMENTS
Attachment "A" — CCWA Surplus Water Transfer Program_2023-08-15 Attachment "B" — State Water Availability_2023-08-15
3 Central Coast Water Authority
Resolution No. 23-06
RESOLUTION NO. 23-06

A RESOLUTION OF THE BOARD OF DIRECTORS OF

THE CENTRAL COAST WATER AUTHORITY APPROVING

THE SURPLUS WATER TRANSFER PROGRAM

RECITALS
A. In 1963, the Santa Barbara County Flood Control and Water Conservation District ("District") and the Department of Water Resources ("DWR"), acting on behalf of the State of California, executed that certain agreement dated February 26, 1963 for the supply and delivery of State Water Project ("SWP") water ("State Water Contract"). The State Water Contract has been amended on numerous occasions, including by the Water Management Amendment dated April 22, 2021 (the "Water Management Amendment").

B. On November 12, 1991, the District and Central Coast Water Authority ("CCWA") entered into the Transfer of Financial Responsibility Agreement whereby the District transferred to CCWA and CCWA accepted and assumed responsibility for the District's obligations pursuant to the State Water Contract.

CCWA entered into a series of "Water Supply Agreements" with various cities, water districts, and other water supply retailers who purchase and deliver water to their customers, and other end users, in Santa Barbara County (each a "CCWA Participant" and collectively, the "CCWA Participants").

From time to time, such as in years of high precipitation, the SWP is capable of delivering to CCWA more water than is needed by each CCWA Participant. Additionally, in some years, water that is available for delivery to one or more CCWA Participants, but is not delivered in that year, may be lost due to delivery, storage, and other constraints within the SWP and local facilities.

E. The Water Management Amendment provides CCWA Participants with flexibility to manage their water supplies in a changing environment by permitting transfers and exchanges of SWP water which in turn improves water supply reliability.

F. CCWA has determined that it should create a program (the "Surplus Water Transfer Program"), on behalf of CCWA Participants that elect to participate in the program (each a "Participating Contractor"), to utilize the water management tools provided in the Water Management Amendment to transfer or exchange water that may be available to each Participating Contractor under its Water Supply Agreement that is surplus to the needs of the Participating Contractor.

G. For this purpose, CCWA has prepared and proposes to enter into the Surplus Water Transfer Program Participation Agreement ("Agreement") attached hereto as Exhibit A with any Participating Contractor that determines to participate in the Surplus Water Transfer Program and to share in the expenses pertaining thereto in accordance with the terms and conditions of the Agreement.

Under the Agreement, CCWA would identify opportunities for Participating Contractors to transfer or exchange their surplus SWP water to other parties that contract with DWR for SWP water ("Transfer Opportunity").

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Santa Maria City CouncilAugust 15, 2023

Santa Maria City Council
August 15, 2023