Agenda — Santa Maria City Council, August 15, 2023 (part 1 of 2)

CITY COUNCIL AGENDA

CITY OF SANTA MARIA, CALIFORNIA

Tuesday, August 15, 2023
CLOSED SESSION - 4:30 P.M.

REGULAR SESSION - 5:30 P.M.

Oral Comments during the meeting:

In-person format. Attend the meeting in-person in the City Hall Council Chambers at 110 East Cook Street, Santa Maria, and submit a request to speak to the Clerk or City staff. •
Zoom Meeting Portal. Participate via Zoom to register to speak during the Public Comment portion of the meeting or on a particular Agenda Item. Use the Zoom link below or dial-in via telephone.
•
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Webinar ID #: 835 8215 0420
**Press *6 to un-mute your phone. Press *9 to raise your hand to speak.

Watch an instructional Video on Participating using Zoom.

Public Written Comments prior to the meeting (must be received by 2:00 p.m. in advance of the meeting*):

Email - Submit Comments via email to [email protected]. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting.
•
Mail - Delivered by the U.S. Postal Service. Address letters to the City Council, Attn.: City Clerk's Office at 110 East Cook Street, Santa Maria, CA 93454. Letters will not be read aloud during the meeting.
•
*All written correspondence will be distributed to Councilmembers and attached to the associated meeting agenda (under Public Comment or Agenda Item); however, submissions received after the deadline will not be processed until the following day.

How to watch the meeting from home:

Comcast Channel 23 - Live during the meeting, and rebroadcast on Thursday at 9:00 a.m. after the meeting and again on Tuesday at 5:30 p.m. the following week.

1. Live Webcast - Online from the Agenda Center & Meetings Portal (select meeting date) or at https://video.isilive.ca/santamaria/live.html. Note - When no meeting is streaming, the window

2. will read "Searching for live stream."
You Tube Live Stream - You Tube Webcast.

Note: Live Webcast and You Tube Live are typically available within 15 minutes before the start of the meeting. There is a delay of about 15-30 seconds with both the Live Webcast and You Tube Live Stream.

3. Zoom Meeting Portal - Registration is required (link above) even for observing the meeting.4.

American Disability Act Accommodations:

Any member of the public who needs accommodations should email the City Clerk’s Office at [email protected] or call 805-925-0951 x2306. The City Clerk’s Office will use its best efforts to provide reasonable accommodation by request at least 48 hours ahead of the meeting.

CLOSED SESSION

1. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, Councilmember Soto, and Mayor Patino

2. PUBLIC COMMENT PERIOD
In-person oral comments will be accepted during this time. There is no Zoom participation available for the Closed Session Public Comment period. Written comments may be submitted per the instructions above.

3. RECESS - CLOSED SESSION
The City Council will immediately recess to a closed session for the following:

3.a Public Employment Appointment - City Manager, Pursuant to California Government Code Section 54957

4. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P.M.

5. INVOCATION

6. PLEDGE OF ALLEGIANCE

7. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, Councilmember Soto, and Mayor Patino

8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION

9. PROCLAMATIONS

9.a Proclamation – “Patty Boyd Day”
Present a Proclamation recognizing the late Patricia “Patty” Rice Boyd for her lasting contributions to the community.

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9.b Businesses of the Month – August 2023
Present certificates to the featured Businesses of the Month for August 2023 – Kirk & Simas and The Joint Chiropractic.

9.c Proclamation - Library Card Sign-Up Month, September 2023 Present a Proclamation to recognize September 2023 as Library Card Sign-Up Month in the City of Santa Maria.

9.d Proclamation – “Literacy Awareness Month”
Present a Proclamation recognizing the month of September 2023 as “Literacy Awareness Month” in the City of Santa Maria and encourage all Santa Marians to help increase literacy awareness, volunteer as a literacy tutor, or become a learner of the Central Coast Literacy Council.

9.e Proclamation – “Childhood Cancer Awareness Month” – September 2023 Present a Proclamation to recognize the month of September 2023 as National Childhood Cancer Awareness Month in the City of Santa Maria and urge residents and businesses of the City to support efforts raising awareness about pediatric cancer.

10. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
The City Council values your input. Instructions are provided above (page 1) for communicating with the City Council. Individual speakers are limited to three minutes or as directed by the Mayor.

11. APPOINTMENTS

11.a Committee Appointments
The City Council will consider making appointments to the Block Grants Advisory Committee and the Measure U Citizens’ Oversight Committee.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Block Grants Advisory Committee
Councilmembers Cordero, Escobedo, and Soto will have the opportunity to make one nomination each for a term of three years ending in July 2026. Councilmember Soto also has one nomination for the unexpired term ending in July 2025.

Incumbents: Previously Nominated by:

Esther Acosta Moats / Escobedo
Isaac Berumen Cordero
Yvonne Teniente (did not
reapply) Soto
Vacant (term ending July 2025) Soto
Incumbents Esther Acosta and Isaac Berumen have reapplied, and two new applications were received from the following:

Amelia Gonzalez Paz

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Tammie Castillo-Shiffer
RECOMMENDATION:

Measure U Citizens’ Oversight Committee
Councilmembers Aguilera-Hernandez and Soto both have a member vacancy for a term ending in January 2027. One Councilmember will have the opportunity to make one nomination for a term of four years ending in January 2027.

Incumbents: Previously Nominated by:

John Childers, Jr. (did not reapply) Waterfield / Aguilera-Hernandez Vacant Soto
One new application was received from the following:

Tammie Castillo-Shiffer

12. CONSENT CALENDAR
The following routine items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. The Consent Calendar is approved by roll call vote with one motion. These items are discussed only on request of Councilmembers. Members of the public may speak on Consent Calendar items during the Public Comment Period.

SHOULD A COUNCILMEMBER WISH TO DISCUSS OR DISAPPROVE ANY ITEM, it must be dropped from the blanket motion of approval and considered as a separate item.

RECOMMENDATION:

Adopt the Consent Calendar as submitted.

12.a CITY MANAGER/CITY CLERK DEPARTMENT

12.a.1 Ordinances and Resolutions
RECOMMENDATION:

Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

12.a.2 Approval of Minutes
RECOMMENDATION:

Approve the Minutes of the regular City Council meeting of August 1, 2023.

12.a.3 Responses to 2022-2023 Santa Barbara County Grand Jury Report – A Death in Custody Lessons Learned
The City Council review staff’s recommended responses to the 2022-2023 Santa Barbara County Grand Jury report titled “A Death in Custody | Lessons Learned.”
RECOMMENDATION:

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Response to the Presiding Judge of the Superior Court with a copy to the current impaneled Civil Grand Jury and file a copy with the City Clerk’s Office.

12.a.4 Request to Cancel the September 19, 2023, City Council Meeting The City Council will consider approving the cancellation of the regular City Council meeting scheduled on September 19, 2023.

RECOMMENDATION:

Adopt a Resolution cancelling the regular City Council meeting schedule on September 19, 2023.

12.b FINANCE DEPARTMENT

12.b.1 Payment of Warrants
RECOMMENDATION:

Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

12.b.2 Payment of Payroll
RECOMMENDATION:

Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

12.b.3 Financial Report for the Fourth Quarter Ending June 30, 2023 The City Council will consider receiving the 2023 Fourth Quarter Financial Report.

RECOMMENDATION:

Receive and file the Financial Report for the Fourth Quarter ending June 30, 2023.

12.b.3.1 CalPERS Salary Schematic Schedule
The City Council will consider approving the single salary schedule in compliance with the requirement of CalPERS to incorporate the change to the GIS Analyst classification.

RECOMMENDATION:

Adopt a Resolution approving a comprehensive schematic schedule for all full-time and part-time employees in accordance with CalPERS guidelines.

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12.c PUBLIC WORKS DEPARTMENT

12.c.1 Dedication and Summary Vacation of Right-of-Way, and Acceptance of Easements at Betteravia Plaza, Tract 6008
The City Council will consider approving right-of-way and public utility easement dedications and summarily vacating an area of right-of-way.

RECOMMENDATION:

1. Adopt a Resolution accepting dedication of right-of-way along the southerly portion of Dan Blough Drive between South Blosser Road and South Western Avenue; and
RECOMMENDATION:

2. Adopt a Resolution summarily vacating a portion of existing right-of-way dedication over Lots 1 and 2 of Betteravia Plaza Final Map, Tract 6008; and RECOMMENDATION:

3. Adopt a Resolution accepting an easement for public utility purposes along the Northerly property line of lot 1 LLA per instrument number 2015-0058928; and
RECOMMENDATION:

4. Adopt a Resolution accepting an easement for public utility purposes over Lots 1 and 2 of Betteravia Plaza, Tract 6008; and
RECOMMENDATION:

5. Adopt a Resolution accepting an easement for public utility purposes over Lots 3 and 4 of Betteravia Plaza, Tract 6008; and

RECOMMENDATION:

6. Adopt a Resolution accepting an easement for public utility purposes over Lot 5 of Betteravia Plaza, Tract 6008

12.c.2 US 101/Betteravia Road Interchange - Project Study Report The City Council will consider approving an agreement for the US 101/Betteravia Road Interchange Project Study Report.

RECOMMENDATION:

Adopt a Resolution approving a Professional Services Agreement with the Wallace Group to prepare a Project Study Report for the US 101/Betteravia Road Interchange.

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12.c.3 US 101/SR 166 Main Street Interchange - Project Study Report The City Council will consider approving an agreement for the US 101/Main Street Interchange Project Study Report.

RECOMMENDATION:

Adopt a Resolution approving a Professional Services Agreement with Dewberry Engineers Inc. to prepare a Project Study Report for the US 101/SR 166 Main Street Interchange.

12.d RECREATION & PARKS DEPARTMENT

12.d.1 Professional Services Agreement with Service Star for Janitorial Services at Public Park Restrooms
The City Council will consider approving an agreement for janitorial services at public park restrooms associated with Request for Proposal RFP-2023/04.

RECOMMENDATION:

Adopt a Resolution approving a Professional Services Agreement with Skylstad-Schoelen Co., a California Corporation, d/b/a Service Star, for restroom maintenance services.

12.e UTILITIES DEPARTMENT

12.e.1 Surplus Water Transfer Program for 2023 with the Central Coast Water Authority
The City Council will consider authorizing participation in the Surplus Water Transfer Program for 2023 with the Central Coast Water Authority (“CCWA”).

Environmental Notice: The project will use existing facilities; therefore, qualifies for Categorical Exemption pursuant to Section 15301 – Class 1 and no environmental review is required.

RECOMMENDATION:

Adopt a Resolution authorizing participation in the Surplus Water Transfer Program for 2023 with the Central Coast Water Authority (“CCWA”).

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13. PUBLIC HEARING
ORDER OF PROCEEDINGS FOR PUBLIC HEARING ITEMS:

Council Agenda Report to be given.

Applicant/Appellant comments.

Questions from the City Council.

Written communications/Public input.

Public hearing to be closed.

City Council discussion and action.

13.a Fiscal Year 2024-25 Proposed CDBG Funding Priorities The City Council will conduct a public hearing to receive comments on the Community Development Block Grant funding priorities for Fiscal Year 2024-25.

Environmental Notice: This activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution approving the Community Development Block Grant (CDBG) priorities for the 2024-25 Fiscal Year funding process.

14. REGULAR BUSINESS
ORDER OF PROCEEDINGS FOR REGULAR BUSINESS ITEMS:

Council Agenda Report to be given.

Questions from the City Council.

Written communications/Public input.

City Council discussion and action.

14.a Financing Options for Fire Station No.1 Expansion and Other Facility Improvements The City Council will receive a presentation for financing options relating to facilities improvements, specifically for the Fire Station No.1 Expansion Project, as well as actions being taken by City staff to research available funding options.

RECOMMENDATION:

Consider financing options relating to facilities improvements, specifically for the Fire Station No.1 Expansion Project.

15. REPORT BY CITY MANAGER

16. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234

REPORTS)

17. ADJOURNMENT

PLEASE NOTE:

The next regular meeting of the City Council will be held on October 3, 2023, at 5:30 p.m.

The deadline for submitting items for the October 3rd meeting is September 20, 2023.

City Council Meetings are televised live on Comcast cable television channel 23 and are rebroadcast at 9:00 a.m. on the next Thursday and on the following Tuesday at 5:30 p.m.

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Council Meeting videos are also available for viewing on the City’s website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.

If you challenge a determination made on a matter on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on this agenda, or in written correspondence to the city council at, or prior to, the public hearing.

CITY COUNCIL MEETING INFORMATION AND PROCESS:

This agenda is prepared and posted pursuant to Government Code Section 54954.2. By listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item. In addition to any action identified in the summary description of each item, the action that may be taken by the City Council shall include: a referral to staff with specific requests for information; continuance; specific direction to staff concerning the policy or mission of the item; discontinuance of consideration; authorization to enter into negotiations and execute agreements pertaining to the item; adoption or approval; and disapproval. Items not on the agenda may not be discussed or acted upon except under emergency circumstances. (Government Code Section 54954.2).

Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk and available for public inspection during City Hall business hours the Friday before the meeting. Any written correspondence or documents provided to a majority of the City Council after distribution of the Agenda will also be available for public inspection in the Office of the City Clerk. If requested, the agenda and supporting documents shall be made available in alternative formats to persons with a disability. The City Clerk’s Office will answer any questions regarding the agenda.

Materials related to an item on this agenda submitted after distribution of the agenda packet will also be available with the agenda material for public inspection during normal business hours in the City Clerk’s Office, 110 E. Cook Street, Santa Maria. Subject to the ability to post the documents prior to the meeting, such documents will also be available on the City’s meetings website portal for the current City Council meeting at https://cityofsantamaria.org/meetings.

The City of Santa Maria welcomes orderly participation at its meetings from all members of the public. Orderly participation means speaking only on items of City business or on subjects within the City’s control. Though the City Council wants to hear your concerns and values your input, it is inappropriate to defame, yell, use profane language, interrupt, or disrupt the meeting. All cellular telephones are to be turned off or set to vibrate, and signs are not to be displayed in a manner that violates the rights of others or prevents others from watching or fully participating in the Council meeting. Pursuant to Government Code Section 36813, the Mayor is authorized to prohibit such conduct, up to and including ordering anyone that disrupts the meeting to be removed from the City Council Chambers.

To receive reasonable accommodation under the Americans with Disabilities Act during the meeting, please notify the City Clerk’s office of your needs during business hours at least 48 hours in advance of the meeting (typically before 3 p.m. on the Thursday before the meeting). The Office of the City Clerk is located at 110 East Cook Street in Santa Maria; telephone (805) 925-0951, extension 2307. The City will give primary consideration to your request in providing assistance. Examples of assistance may include exhibits in large-sized

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format, use of assisted listening equipment, use of the California Relay Service, texting by cellular phone, or the services of a live interpreter.

Assisted listening equipment can also be used for interpretation by Spanish-only speaking persons. To allow the City to coordinate and request a Spanish interpreter from the volunteer corps, contact the Office of the City Clerk by 1:00 p.m. on Monday before the meeting.

Equipo también puede ser utilizado para la asistencia de interpretación para esas personas que solamente hablan español. Para permitirle a la Ciudad que coordine y solicite un interprete de un grupo de voluntarios, llame al (805) 925-0951 extensión 2307 a la 1:00 de la tarde el lunes antes de la junta.

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FOR THE COUNCIL MEETING OF AUGUST 15, 2023

COUNCIL AGENDA REPORT

TO: City Council

FROM: City Manager
Prepared by: Public Information Manager

SUBJECT: Proclamation – “Patty Boyd Day”

Present a Proclamation recognizing the late Patricia “Patty” Rice Boyd for her lasting contributions to the community.

BACKGROUND:

Patricia “Patty” Boyd taught piano in the Santa Maria Valley for 50 years until just a few years before her passing at the age of 9 1 in 2012. An avid supporter of the arts, and as the granddaughter of one of Santa Maria’s founding families, she left Allan Hancock College $13 million — including $10 million for a new recital hall that was completed just this year.

Attachment: Proclamation

City of Santa Maria
Santa Maria, California
Proclamation

WHEREAS, Patricia “Patty” Rice Boyd, born in 1920, was the granddaughter of Florence and W.H. Rice, who were among the early settlers of the Santa Maria Valley; and

WHEREAS, Ms. Boyd graduated from Santa Maria High School and attended Santa Maria Junior College before graduating from San Jose State College with a degree in music; and

WHEREAS, she returned to Santa Maria where she began teaching piano privately and later joined the faculty of Allan Hancock College, where she taught advanced piano; and

WHEREAS, Ms. Boyd taught piano into her late eighties to generations of music students for well over six decades and continued her involvement with the college until her death at the age of 91; and

WHEREAS, in addition to her teaching, Ms. Boyd was a consummate supporter of the arts in Santa Maria. She served on the board of the Santa Maria Symphony Society and as a regular attendee and patron for PCPA Theaterfest productions, and

WHEREAS, upon her death in 2012, Ms. Boyd left Allan Hancock College a bequest of $13 million, which was one of the largest gifts to a California Community College up to that time, and

WHEREAS, $10 million of the gift was designated to provide for a musical performance hall, an d the AHC Foundation Board of Directors grew the gift to a total of $15 million, and

WHEREAS, the additional funds established a $2 million endowment for the music program and $1 million to support PCPA, and

WHEREAS, Ms. Boyd was a respected and inspirational leader in the community who, by all accounts, taught her students much more than how to play piano;

NOW, THEREFORE, I, ALICE M. PATINO, Mayor of the City of Santa Maria hereby proclaim August 15, 2023 as
“Patty Boyd Day”

in the City of Santa Maria, and encourage all Santa Marians to remember her long -lasting contributions to the community , including to Allan Hancock College , whose new recital hall was completed this year.

IN WITNESS WHEREOF, I have hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 15th day of August, 2023.

______________________________
Mayor Alice M. Patino

FOR THE COUNCIL MEETING OF AUGUST 15, 2023

COUNCIL AGENDA REPORT

TO: City Council

FROM: City Manager
Prepared by: Public Information Manager

SUBJECT: Businesses of the Month – August 2023

Present certificates to the featured Businesses of the Month for August 2023 – Kirk & Simas and The Joint Chiropractic.

BACKGROUND:

The City of Santa Maria and the Santa Maria Valley Chamber of Commerce have partnered to highlight different businesses in the City through a Business of the Month Program. For the next year, this program gives recognition to local businesses for their longevity and/or for providing significant healthcare contributions. Not only does this give valuable exposure to these local businesses, but it also reminds the community of the unique, diverse, and long - standing businesses they are fortunate to have in Santa Maria.

This month’s long-standing business is Kirk & Simas, self-described as the largest law firm in Santa Maria. Located at 2550 Professional Parkway, the firm has six attorneys and eight staff members. Kirk & Simas works with private and public sector clients across a full range of industries, legal practices, and specialties. Robert (Bob) Trapp established his law practice in Santa Maria in 1951 and joined Dan Kirk in 1956 as the Firm of Trapp & Kirk until 1972 when Bob was appointed as a Judge of the Santa Barbara Superior Court. Alex Simas joined Dan Kirk's established practice to form Kirk & Simas in 1976. Representing the b usiness tonight are shareholders Alex Simas, Anthony Principe, and Christian Salgado.

This month’s business being recognized for its healthcare contributions to the community is The Joint Chiropractic’s Santa Maria office. Part of an 880-location franchise, the Santa Maria office with five employees is located at 560 Betteravia Road Suite C. The office is open seven days a week and is walk -in only. Representing the company tonight is Eric Smith, franchise owner and Lead Chiropractor.

FOR THE COUNCIL MEETING OF AUGUST 15, 2023

COUNCIL AGENDA REPORT

TO: City Council

FROM: City Manager
Prepared by: Library Director

SUBJECT: Proclamation - Library Card Sign-Up Month, September 2023

Present a Proclamation to recognize September 2023 as Library Card Sign-Up Month in the City of Santa Maria.

BACKGROUND:

Library Card Sign-up Month was created in 1987 as a national campaign sponsored by the American Library Association (ALA) and libraries across the country to emphasize the importance of library cards to a child’s education and to reduce illiteracy. The cam paign started as a response to then Secretary of Education, William Bennett, who stated, “Let’s have a campaign…every child should obtain a library card and use it.” With an $85,000 grant from the Reader’s Digest Foundation, the ALA teamed up with the Nati onal Commission on Libraries and Information Science to initiate Library Card Sign-up Month.

Since 1987, thousands of public libraries have participated in the annual campaign to remind parents, caregivers, and students that signing up for a library card i s a vital step on the path to academic achievement and lifelong learning.

Libraries play a crucial role in the education and development of children, offering a variety of programs to spark creativity and stimulate an interest in reading and learning.

Through access to technology, media resources, and educational programs, a library card gives students the tools to succeed in the classroom . It provides people of all ages opportunities to pursue their dreams, explore new passions and interests, and find their voice.

DISCUSSION:

The Santa Maria Public Library encourages community members to sign up for a free library card to access the Library’s many resources --print and electronic materials, databases, programming designed to meet community needs, and f ree services to support early literacy skills and lifelong learning. A library card provides community members with many cost-saving benefits, such as free access to the internet, Wi-Fi, and online databases, borrowing of up to 50 items at one time, free s treaming service, and checking out items from the Library of Things collection. The Library is committed to offering a path to free resources that provide a respite from rising costs and enhance the quality of life for all community members.
2 Recognizing September as Library Card Sign -up Month in the City of Santa Maria will promote greater awareness of Library services and the value libraries provide to the community. By accessing these services with a Library card, residents will connect to resources and information which will positively impact their quality of life.

Attachment: Proclamation
FOR THE COUNCIL MEETING OF AUGUST 15, 2023

COUNCIL AGENDA REPORT

TO: City Council

FROM: City Manager
Prepared by: Public Information Manager

SUBJECT: Proclamation – “Literacy Awareness Month”

Present a Proclamation recognizing the month of September 2023 as “Literacy Awareness Month” in the City of Santa Maria and encourage all Santa Marians to help increase literacy awareness, volunteer as a literacy tutor, or become a learner of the Central Coast Literacy Council.

BACKGROUND:

In our knowledge-based society, literacy and English language proficiency are vital to the social and economic development of all residents. The City has a partnership with the non-profit Central Coast Literacy Council, headquartered in the Public Library. The organization offers free English literacy training to residents and their families.

Attachment: Proclamation

City of Santa Maria
Santa Maria, California
Proclamation

WHEREAS, the City of Santa Maria recognizes the importance of Literacy and English language proficiency as vital to the social and economic development of all its residents; and

WHEREAS, the mission of the non -profit, Central Coast Literacy Council is “Empowering Lives Through English Literacy”; and

WHEREAS, the Central Coast Literacy Council provides free literacy services to residents and their families to develop and grow the skills to enter the workforce, volunteer, become involved with children’s education, progress their educational goals and upward mobility in their place of work; and

WHEREAS, the Central Coast Literacy Council will promote National Literacy Month in September by encouraging all residents to visit the Santa Maria Public Library and explore new worlds;

NOW, THEREFORE, I, ALICE M. PATINO, Mayor of the City of Santa Maria hereby proclaim September 2023 as

“Literacy Awareness Month”

in the City of Santa Maria, and encourage all Santa Marians to help increase literacy awareness, volunteer as a literacy tutor, or become a learner of the Central Coast Literacy Council.

IN WITNESS WHEREOF, I have hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 15th day of August, 2023.

______________________________
Mayor Alice M. Patino

FOR THE COUNCIL MEETING OF AUGUST 15, 2023

COUNCIL AGENDA REPORT

TO: City Council

FROM: City Manager
Prepared by: Chief Deputy City Clerk

SUBJECT: Proclamation – “Childhood Cancer Awareness Month” – September 2023

Present a Proclamation to recognize the month of September 2023 as National Childhood Cancer Awareness Month in the City of Santa Maria and urge residents and businesses of the City to support efforts raising awareness about pediatric cancer.

BACKGROUND:

Families, caregivers, charities, and research groups across the United States observe September as Childhood Cancer Awareness Month to spotlight pediatric cancer and survivor programs, and raise awareness and necessary funds for research and family support.

City of Santa Maria
Santa Maria, California
Proclamation

WHEREAS, more than 10,000 new cases of cancer will be diagnosed among children under 15 years of age in the United States in 2023; and

WHEREAS, the most common childhood cancers are leukemia , brain and central nervous system tumors, and lymphoma accounting for more than half of all cancers diagnosed in children; and

WHEREAS, the cause of most pediatric cancers remains largely unknown; and

WHEREAS, the five-year survival rate for all childh ood cancers has climbed from less than 50 percent to 80 percent for children and adolescents under the age of 21 as a result of clinical trials over the past four decades; and

WHEREAS, families, caregivers, charities, and research groups across the United States observe September as Childhood Cancer Awareness Month to spotlight pediatric cancer and survivor programs , raise awareness and necessary funds for research and family support; and

WHEREAS, it is appropriate to remember the young lives taken to o soon, and their families.

NOW, THEREFORE, I, ALICE M. PATINO, Mayor of the City of Santa Maria , hereby recognize September 2023, as:

“NATIONAL CHILDHOOD CANCER AWARENESS MONTH”

in the City of Santa Maria and urge residents and businesses of the City to support efforts raising awareness about pediatric cancer.

IN WITNESS WHEREOF, I have hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 15th day of August 2023.

____________________________________
Alice M. Patino, Mayor
FOR THE COUNCIL MEETING OF AUGUST 15, 2023

COUNCIL AGENDA REPORT

TO: City Council

FROM: City Manager
Prepared by: Chief Deputy City Clerk

SUBJECT: Committee Appointments

Description:

The City Council will consider making appointments to the Block Grants Advisory Committee and the Measure U Citizens’ Oversight Committee.

RECOMMENDATIONS:

Incumbents: Previously Nominated by:

Esther Acosta Moats/Escobedo
Isaac Berumen Cordero
Yvonne Teniente (did not reapply) Soto
Vacant (term ending July 2025) Soto

Incumbents Esther Acosta and Isaac Berumen have reapplied, and two new applications were received from the following:

Amelia Gonzalez Paz
Tammie Castillo-Shiffer

2 Incumbents: Previously Nominated by:

John Childers, Jr. (did not reapply) Waterfield/Aguilera-Hernandez Vacant Soto

One new application was received from the following:

Tammie Castillo-Shiffer

Members of the Block Grants Advisory Committee and Measure U Citizens’ Oversight Committee are required by the Political Reform Act (Govt. Code Section 81000 -91014), and the City’s Conflict of Interest Code, to file Statements of Economic Interest, Form 700, disclosing personal assets and income within 30 days of appointment, annually thereafter, and upon leaving office. Board Members must also disqualify themselves from participating in decisions that may affect their personal economic interests. Statements of Economic Interests are public documents and may be inspected by any member of the public and copied if requested. The Fair Political Practices Commission (FPPC) is the State agency that interprets the law’s provisions.

Attendance Reporting: Members of the City’s Boards, Commissions, and Committees serve an important role in advising staff and the City Council on matters that affect policy and issues that affect the future of the community; therefore, Members’ attendance is key to the work these Boards, Commissions, and Committees perform. Members serve in their capacity as Members a t the pleasure of the City Council pursuant to Santa Maria Municipal Code (SMMC) Section 2 -16.02. As established by SMMC 2 -16.01, Members are required to attend meetings regularly and not miss 25 percent of the regular meetings in a calendar year, or they would be deemed to have resigned upon acceptance by the City Council. While the Municipal Code focuses on the Planning Commission, Recreation and Parks Commission, Board of Appeals, and Library Board, it is the expectation that Block Grants Advisory Comm ittee and Measure U Citizens’ Oversight Committee Members also participate and attend meetings in the same manner as those Boards, Commissions, and Committees defined in the Municipal Code.

Copies of the applications may be obtained from the Clerk's Office upon request. Staff will continue to advertise Board and Committee vacancies until sufficient applications have been received and any remaining vacancies may be filled.

Alternative(s)
A Councilmember could decide to withhold their nomination to a Board, Commission, or Committee until such time as additional applications could be received or there is sufficient opportunity for the Councilmember to make contact with the existing applicant(s) to be considered for nomination.

Impact to the Community
Having members of the public serve on the City’s Advisory Bodies provides a positive impact to the community, enabling the City to obtain input from all segments of the 3 community and ensures that the community receives information regarding the activities of the City’s Boards, Committees, and Commissions.

1 CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA

August 1, 2023, 5:30 p.m.

City Hall Council Chambers
110 East Cook Street
Santa Maria

Roll Call: Mayor Alice Patino, Councilmember Maribel Aguilera-Hernandez, Councilmember Mike Cordero, Councilmember Carlos Escobedo, Councilmember Gloria Soto

Staff Present: City Manager Jason Stilwell, City Attorney Thomas Watson, Fire Chief Bradley Dandridge, Director of Public Works Brett Fulgoni, Assistant City Manager Andrew Hackleman, Director of Finance Mary Harvey, Library Director Dawn Jackson, Chief Human Resources Officer Linda Le, Chief Information Officer Jeffrey Marecic, Training & Staff Development Coordinator Kiara Nowlin, Director of Recreation & Parks Alex Posada, Chief of Police Marc Schneider, Director of Utilities Shad Springer, Director of Community Development Chuen Wu,
Administrative Assistant Brittany Short, Business Program Leader Alexandra Valadez, Chief Deputy City Clerk Rhonda White

_____________________________________________________________________

CLOSED SESSION

1. CALL TO ORDER
Mayor Patino called the meeting to order at 5:00 p.m.

ROLL CALL:

MEMBERS PRESENT:

Councilmembers Maribel Aguilera-Hernandez, Mike Cordero, Carlos Escobedo, Gloria Soto, and Mayor Alice Patino

STAFF MEMBERS PRESENT:

City Manager Stilwell, City Attorney Watson, Chief Human Resources Officer Linda Le, and Clerk's Office Business Program Leader Valadez (for roll call only).

2. PUBLIC COMMENT PERIOD

2 There were no speakers.

3. RECESS-CLOSED SESSION

3.a PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Section 54957 of the Government Code.

Mayor Patino recessed to a Closed Session at 5:01 p.m. for PUBLIC EMPLOYEE PERFORMANCE EVALUATION of City Manager and City Attorney pursuant to Section 54957 of the Government Code.

4. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P.M.

5. INVOCATION
Pastor Israel Gonzales with Central City Church gave the Invocation.

6. PLEDGE OF ALLEGIANCE
Councilmember Aguilera-Hernandez led the Pledge of Allegiance.

7. CALL TO ORDER
Mayor Patino convened the meeting and called the meeting to order at 5:56 p.m.

8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION
City Attorney Watson reported that successful performance evaluations of the City Manager and City Attorney were completed, and performance -based pay was unanimously approved for both. City Attorney Watson thanked the City Council for the opportunity to continue to serve.

9. PROCLAMATIONS
There were no Proclamations.

10. PRESENTATIONS

10.a Presentation of the GROW Initiative Cohort I
The City Council received a presentation regarding the Alignment Project update and presented a Certificate of Recognition to the GROW Initiative Cohort I graduates.

11. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
Jose Martin representing MOVE Santa Barbara County spoke about bike lanes in the City of Santa Maria. Following a six-week summer bike program with youth, Mr. Martin relayed some suggestions as a result: levy trail to Guadalupe should be opened into a larger trail, a bike lane on College Drive by Allan Hancock College should be added, Miller Lane bike lane should be extended to Main Street, Jones Street is too narrow for bikes, City buses need more bike racks, and more multi-use paths should be created.

Gary Hall representing North Santa Barbara County Mobile Homeowners Team (NSBMHT) spoke about the concerns the Mobile Homeowners Team has regarding the pace of negotiations.

3 12. CONSENT CALENDAR
Councilmember Soto requested that Item 12.c.1 - Agreements with School Districts for Law Enforcement Services be pulled from the Consent Calendar for a separate vote.

Consent Calendar Items 12.a.1 through 12.b.2 (excluding item 12.c.1) were approved as presented, including the adoption of Resolution Nos. 2023-111, 2023-112, and 2023-113.

Item 12.c.1 was approved as presented, including the adoption of Resolution No. 2023-114.

The recorded vote appears with each item below.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopt the Consent Calendar as submitted.

For (5): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto
Motion carried by a recorded vote (5 to 0)

12.a CITY MANAGER/CITY CLERK DEPARTMENT

12.a.1 Ordinances and Resolutions
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first m eeting, unless City Council indicates otherwise.

Motion carried by a recorded vote

12.a.2 Approval of Minutes
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Approve the Minutes of the regular City Council meeting of July 18, 2023.

Motion carried by a recorded vote

12.a.3 Designation of Voting Delegate and Alternate for the 2023 League of California Cities Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez

4 Delegate (by way of Minute Order) Mayor A lice M. Patino as the voting delegate and City Manager Jason Stilwell as the alternate for the League of California Cities Annual Conference.

Motion carried by a recorded vote

12.a.4 Request to Cancel the September 5, 2023, City Council Meeting Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopt a Resolution cancelling the regular City Council meeting scheduled on September 5, 2023.

Motion carried by a recorded vote

12.b FINANCE DEPARTMENT

12.b.1 Payment of Warrants
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

Motion carried by a recorded vote

12.b.2 Payment of Payroll
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

Motion carried by a recorded vote

12.c POLICE DEPARTMENT

12.c.1 Agreements with School Districts For Law Enforcement Services Action: Adopted as Resolution No. 2023-112
Moved by: Mayor Patino
Seconded by: Councilmember Cordero

5 1. Adopt a Resolution approving two agreements for law enforcement services between the Santa Maria Police Department and the Santa Maria Joint Unified High School District; and For (4): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, and Councilmember Escobedo
Noes (1): Councilmember Soto
Motion carried by a recorded vote (4 to 1)

Action: Adopted as Resolution No. 2023-113
Moved by: Mayor Patino
Seconded by: Councilmember Cordero

2. Adopt a Resolution authorizing the City of Santa Maria to enter into future agreements for law enforcement services between the Santa Maria Police Department and local school districts.

For (4): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, and Councilmember Escobedo
Noes (1): Councilmember Soto
Motion carried by a recorded vote (4 to 1)

13. REGULAR BUSINESS

13.a Cooperative Agreement with Santa Barbara County Association of Governments for Measure A North County Subregion Program – Safe Routes to School Bicycle and Pedestrian Program The City Council considered approving an agreement to receive reimbursement funds from Measure A North County Subregion Program for the City-Wide School Crossing Improvement Project.

Action: Adopted as Resolution No. 2023-114
Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
Adopt a Resolution to enter into a Cooperative Agreement with the Santa Barbara County Association of Governments (SBCAG) for reimbursement of Measure A North County Subregion Program funding for the City-Wide School Crossing Improvement Project.

For (5): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto
Motion carried by a recorded vote (5 to 0)

14. REPORT BY CITY MANAGER

6 City Manager Stilwell reported that the next City Council Meeting would be August 15th. Items on the agenda would include a Proclamation recognizing Patty Boyd Day, Financing Facility Improvements, Board Appointments, Public Hearing of FY 2024 -25 CDBG Fund ing Priorities, and a 4th Quarter Financial Report.

15. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS) Councilmember Cordero reported that he attended CDBG Community Needs Workshop.

Councilmember Escobedo reported that he attended Quarterly Schools Meeting, Farmworker Resource Center - Projecto Campesino Kickoff Event, Pioneer Discussion Meeting, and an Industry Mixer in Guadalupe.

Councilmember Aguilera -Hernandez reported that she attended the Ben Heighes Show and the Enrobing Cer emony for Karen O'Neil.

Councilmember Soto reported that she attended Quarterly Schools Meeting and Mobile Homeowners Meeting.

Mayor Patino reported that she attended Ben Heighes Show, 3CE Breakfast, Enrobing Ceremony for Karen O'Neil, CPUC Hearing on Di ablo Canyon Power Plant Extension, Joint Cities - County Affordable Housing Task Group, Rick Blaemire Show, Concerts in the Park, Thriving Youth Invitation, and CDBG Community Needs Workshop.

16. ADJOURNMENT
There being no further business before the City Council, Mayor Patino declared the City Council meeting adjourned at ___ p.m.

_________________________
Rhonda M. White, Chief Deputy City Clerk

_________________________
Alice M. Patino, Mayor

FOR THE COUNCIL MEETING OF AUGUST 15, 2023

COUNCIL AGENDA REPORT

TO: City Council

FROM: City Manager
Prepared by: Assistant City Manager

SUBJECT: Responses to 2022-2023 Santa Barbara County Grand Jury Report – A Death in Custody Lessons Learned

Description:

The City Council review staff’s recommended responses to the 2022-2023 Santa Barbara County Grand Jury report titled “A Death in Custody | Lessons Learned”.

RECOMMENDATIONS:

Review and approve staff’s recommended responses addressing the findings and recommendations from the Grand Jury report titled “A Death in Custody | Lessons Learned”; and authorize the Mayor to sign and transmit the City’s Response to the Presiding Judge of the Superior Court with a copy to the current impaneled Civil Grand Jury and file a copy with the City Clerk’s Office.

BACKGROUND:

On July 15, 2023, the City received the 202 2-2023 Santa Barbara County Grand Jury report titled A Death in Custody | Lessons Learned (Attachment A). The City Council is required to respond to this report within 90 days of receiving it, which provides the City Council until October 15, 2023, to reply to the Grand Jury.

DISCUSSION:

The 2022 -2023 Santa Barbara County Grand Jury issued a report about A Death in Custody | Lessons Learned . This report focuses on the death of an individual while in custody at the Santa Barbara County Jail who suffered from a number of comorbidities as identified in the report.

The report provides a detailed overview of the circumstances surrounding the individual’s death, focusing on the crucial lack of early mental health intervention, which the Grand Jury concludes was a significant factor contributing to the individual’s death.

The Grand Jury report identified findings with recommendations for various agencies , including City of Santa Maria, connected with the processes leading to custody and custody of an individual.
2 Pursuant to California Penal Code Section 933 and 933.05, the Santa Barbara County Grand Jury requests each entity to respond to the enumerated findings and recommendations within the specified statutory time limit.

Responses to Findings shall be either:
 Agree
 Disagree wholly
 Disagree partially with an explanation

Furthermore, responses to Recommendations shall be one of the following:
 Has been implemented, with brief summary of implementation actions taken  Will be implemented, with an implementation schedule  Requires further analysis, with analysis completion date of no more than six months after the publication of the report
 Will not be implemented, with an explanation of why

A draft response letter to the Grand Jury is attached (Attachment B).

Alternative(s)
California Penal Code 933(c) states “no later than 90 days after the grand jury submits a final report on the operations of any public agency subject to its reviewing authority, the governing body of the public agency shall comment to the presiding judge of the superior court on the findings and recommendations pertaining to matter s under the control of governing body” and further states “all of these comments and reports shall forthwith be submitted to the presiding judge of the superior court who impaneled the grand jury.” Responses are prescribed per Penal Code 933.05.

Fiscal Considerations
There are no fiscal impacts on the response or implementation of the recommendations.

ATTACHMENTS
Attachment A: A Death in Custody | Lessons Learned
Attachment B: Draft response letter to the Grand Jury

110 EAST COOK STREET ● SANTA MARIA, CA 93454-5190 ● 805-925-0951 ● FAX 805-349-0657 ● www.cityofsantamaria.org

CITY OF SANTA MARIA

OFFICE OF THE CITY MANAGER
City Manager, Ext. 2200
Human Resources, Ext. 2203

August 15, 2023

Santa Barbara County Grand Jury
Presiding Judge Pauline Maxwell
1100 Anacapa Street
Santa Barbara, CA 93101

Honorable Judge Pauline Maxwell,

The 202 2-2023 Santa Barbara County Grand Jury recently released its report entitled A Death in Custody | Lessons Learned. The Grand Jury has requested the City of Santa Maria respond to Findings 4a, 4b, 5, and Recommendations 4a and 5 within 90 days of the report issuance.

RESPONSE TO THE GRAND JURY

Finding 4a: JT's mental health crisis was not adequately evaluated at the local hospital because municipal law enforcement patrol officers did not share with hospital staff available vital information of JT's suicidal threats and ideation.

City Response to Finding 4a: Disagree. The Santa Maria Police Department met its obligation by providing the jail with a medical clearance at which time his custody was transferred to the Santa Barbara County Jail.

Finding 4b: All cities in Santa Barbara County with their own police departments, i.e., cities of Guadalupe, Lompoc, Santa Barbara, and Santa Maria, and the Santa Barbara County Sheriff's Office patrol officers and supervisory personnel would benefit from advanced mental health crisis response training consisting of at least 40 hours of instruction and annual refresher training consisting of at least eight-hours.

City Response to Finding 4b: Disagree partially with an explanation. Officers are provided mandated training in the POST Law Enforcement Academy on persons with Mental Illness, Intellectual Disability, or Substance Use Disorder.

The specific training time suggested by the Grand Jury, while desirable, may not be performed in all cases as other annual training is also prioritized. The Santa Maria Police Department is dedicated to ensuring officers and supervisors are provided ongoing training as it rela tes to persons suffering from a mental health crisis.

Finding 5: Lawfully shared data collection and analysis among multiple Santa Barbara County law enforcement agencies (Santa Barbara County Sheriff's Office, Santa Barbara County District Attorney's Of fice, Santa Barbara County Public Defender, Santa Barbara County Probation Department), the municipal police departments in Santa Barbara County (Guadalupe, Lompoc, Santa Barbara, and Santa Maria), mental health (County Behavioral Wellness) and public heal th (County Public Health) agencies would provide relevant county personnel with better tools to effectively serve community members with mental health illness.

City Response to Finding 5: Agree. Sharing information that may lawfully be disseminated would result in the County of Santa Barbara Mental Health department better performing its function, which would be desirable. Santa Maria Police Department is commit ted to assisting the County and medical community provide for the needs of community members with mental health illness.

Recommendation 4a: That by the end of the first quarter of 2023-2024 all cities in Santa Barbara County with their own police depart ments, i.e., cities of Guadalupe, Lompoc, Santa Barbara, and Santa Maria, provide funding for advanced mental health crisis response training for patrol officers and supervisory personnel consisting of at least 40 hours of instruction and annual refresher training consisting of at least eight hours.

City Response to Recommendation 4b: Disagree partially with an explanation.

Officers are provided mandated training in the POST Law Enforcement Academy on persons with Mental Illness, Intellectual Disability, or Substance Use Disorder. The specific training time suggested by the Grand Jury, while desirable, may not be performed in all cases as other annual training is also prioritized. The Santa Maria Police Department is dedicated to ensuring officers and supervisors are provided ongoing training as it relates to persons suffering from a mental health crisis.

Recommendation 5:

That by the end of the first quarter of 2024 Santa Barbara County, the Santa Barbara Sheriff's Office, Santa Barbara County District Attorney's Office, Santa Barbara County Public Defender, Santa Barbara County Probation Department, and all local municipal city councils with police agencies (Guadalupe, Lompoc, Santa Barbara, and Santa Maria), mental health (County Behavioral Wellness), and public health (County Public Health) agencies adopt relevant recommendations for more effective data sharing in the
referenced San Diego Association of Governments (SANDAG) study.

City Response to Recommendation 5: Agree. Sharing information that may lawfully be disseminated would result in the County of Santa Barbara Mental Health department better performing its function, which would be desirable.

Santa Maria Police Department is committed to assisting the County and medical community provide for the needs of community members with mental health illness.

ALICE M. PATINO
Mayor

cc: Santa Barbara County Grand Jury

FOR THE COUNCIL MEETING OF AUGUST 15, 2023

COUNCIL AGENDA REPORT

TO: City Council

FROM: City Manager
Prepared by: Chief Deputy City Clerk

SUBJECT: Request to Cancel the September 19, 2023, City Council Meeting

Description:

The City Council will consider approving the cancellation of the regular City Council meeting scheduled on September 19, 2023.

RECOMMENDATION:

Adopt a Resolution cancelling the regular City Council meeting schedule on September 19, 2023.

BACKGROUND:

Section 2-1.01 of the Santa Maria Municipal Code sets the time, day, and place for holding City Council meetings to discuss items of City business. The City Council has the authority to cancel meetings due to lack of a quorum or lack of business items.

DISCUSSION:

While many cities go “dark” for a meeting or two during the summer months or holiday season, the Santa Maria City Council has always met on the first and third Tuesday of each month with no pre-determined scheduled breaks.

Due to a conflict w ith the annual League of California Cities Conference in Sacramento and the travel time necessary to attend the conference staff recommend s cancelling the September 19, 2023, City Council meeting. A majority of the City Council and a number of executive staff will be attending the Conference to receive annual legislative updates, training, continuing education credits, and municipal partner coordination.

Alternative(s)
The City Council could decide to not cancel the September 19 th regular City Council meeting; however, not doing so may result in a lack of quorum of the City Council and the absence of key staff due to the conflicting Conference.

2 Fiscal Considerations
There is no foreseeable impact as a result of this agenda item.

Impact to the Community
While the public will not have the ability to bring concerns to the City Council on September 19, 2023, due to the cancellation of the meeting, Councilmembers and staff remain available by email or telephone to address residents’ concerns during the regular business days.

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SANTA MARIA, CALIFORNIA, CANCELLING THE
REGULAR CITY COUNCIL MEETING ON SEPTEMBER 19, 2023

WHEREAS, the City Council meets on a regular schedule twice a month , on the first and third Tuesdays; and

WHEREAS, the City Council has the authority to cancel meetings when necessary; and

WHEREAS, it has been determined that due to the annual League of California Cities Conference in Sacramento and the travel time necessary to attend the conference that cancelling the September 19 th City Council meeting is necessary as a majority of the City Council and a number of executive staff will be attending the Conference to receive annual legislative updates, training, continuing education credits, and municipal partner coordination.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Maria that the September 19, 2023, City Council meeting is cancelled.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 15th day of August 2023.

Mayor
ATTEST:

Chief Deputy City Clerk

APPROVED AS TO FORM:

By:

City Attorney

APPROVED AS TO CONTENT:

By:

Department Director

By:

City Manager

FOR THE COUNCIL MEETING OF AUGUST 15, 2023

COUNCIL AGENDA REPORT

TO: City Council

FROM: City Manager
Prepared by: Director of Finance

SUBJECT: Financial Report for the Fourth Quarter Ending June 30, 2023

Description:

The City Council will consider receiving the 2023 Fourth Quarter Financial Report.

RECOMMENDATION:

Receive and file the Financial Report for the Fourth Quarter ending June 30, 2023.

BACKGROUND:

Four times each year, City staff completes a comprehensive analysis of City finances, including projected fund balances, revenues to date, departmental expenditures, encumbrances, and potential adjustments. This financial report summarizes the fourth quarter financial analysis.

DISCUSSION:

The attached report provides an overview of the current economic outlook on the State and National levels; General Fund , including Measure U revenues, expenditures, projected fund balances; and activity in the three Enterprise Funds. Though this information is not audited and does not contain all the usual year -end adjustments, accruals, or disclosures, the information does provide a general picture of the City’s activity and the developing financial trends.

Impact to the Community
The interim f inancial statement provides the community with an understanding of the financial activity of the City’s primary funds.

ATTACHMENTS A – Quarterly Financial Report Fourth Quarter Ending June 30, 2023 _2023-08-15

City of Santa Maria
Quarterly Financial Report
Fourth Quarter Ending June 30, 2023
Attachment A

August 15, 2023

OVERVIEW
The resilient economy grew in the first half of the year. Wages climbed, business investment surged, job growth continued but slowed, and inflation further receded. Real gross domestic product (GDP) increased at an annual rate of 2.4 percent in the second quarter (April-June), following a 2.0 percent growth in GDP in the first quarter.

The national unemployment rate ticked down to 3.5 percent from 3.6 percent. During the past 16 months, the jobless rate has hovered between 3.5 and 3.7 percent — levels not seen in more than 50 years. A slowdown in consumer spending was offset by a 7.7 percent surge in business investment in th e second quarter.

Consumer spending, which makes up about 70 percent of economic activity, grew a modest 1.6 percent in the second quarter, following a 4.2 percent advance in January-March.

Inflation is now at its lowest rate since March 2021. Annual inflation slowed to 3 percent in June after easing for 12 consecutive months from the 9.1 percent rate fueled largely because of record-high energy costs. Inflation remains one percentage point above the Federal Reserve’s target of 2 percent. Starting in March 2022, the central bank has now rolled out 11 consecutive interest rate hikes to tame inflation. From essentially zero, its benchmark rate is now in the range of 5.25 to 5.5 percent.

These rate hikes have pushed mortgage rates sharply to their highest level in 22 years, constraining home sales and building. Many Americans were able to lock in low interest rates on mortgages, car loans, and other debts before the Fed started raising rates. Some homeowners are reluctant to sell because they would have to give up locked-in low mortgage rates. Current 30-year fixed-rate mortgages are just under 7 percent.

Gas prices have spiked to their highest mark since November 2022. The national average retail price for a gallon of unleaded gas reached $3. 81 in early August. A year ago, gas was hovering around $4.23.

The average price in California was $5.04, and the average in Santa Barbara County was $5.08.

The Federal government’s deficit nearly tripled in the first nine months of the fiscal year that began October 1st. The deficit was $1.39 trillion, 170 percent more than the $515 billion deficit for the same period in the previous fiscal year. The deficit ballooned both because of a sharp increase in government spending and a significant drop in tax revenues. Spending rose on Medicare and Medicaid, and for Social Security in part due to an 8.7 percent cost of living adjustment. The Federal debt is now estimated at more than $32 trillion. Interest payments over the past nine months reached $652 billion.

California’s $310.8 billion budget that Governor Gavin Newsom signed in June includes a balanced package of solutions to close a $31.7 billion shortfall. Just a year ago, the State budget had close to a $100 billion surplus.

Nationally, the unemployment rate remains at 3.6 percent, a couple of notches above January’s half - century low of 3.4 percent. California’s jobless rate stood at 4.6 percent (899,100 unemployed), up from

4.5 percent in May. Santa Barbara County’s rate was 3.8 percent, up from the year -ago estimate of 3.2 percent. The City of Santa Maria’s rate was 4.5 percent in June, up from 3.9 percent a year ago.

Mayor
Alice Patino
Mayor Pro-Tem
Maribel Aguilera-Hernandez
Council
Mike Cordero
Carlos Escobedo
Gloria Soto

City Manager
Jason Stilwell
Report Prepared By
Mary Harvey
Director of Finance
206 East Cook Street
Santa Maria, CA 93454
(805) 925-0951 Extension 2215
www.cityofsantamaria.org

Quarterly Financial Report - Fourth Quarter Ending June 30, 2023 Page 2 of 5

GENERAL FUND
General Fund Balance . The chart below shows,
with 100 percent of the year complete, revenues are
at 102.2 percent of projections while expenditures
are at 98.7 percent of appropriations.

The beginning fund balance is an estimate because
the City’s annual audit is not finalized. Revenues are
more than budget because key revenue sources
outperformed projections by $4.3 million. Most
notably, Hotel/Bed Tax and Permit Revenues both
exceeded estimates by about 34 percent. A
discussion of the changes in each category follows
in the “Major Revenue Variance” section of this
report.

It is important to note that expenditures include a
transfer totaling $ 8.4 million, with the Local
Economic Augmentation Fund (LEAF) , General
Capital Project Fund, and Reserve for Unfunded
Pension Benefits each receiving one -third or $ 2.8
million. The City C ouncil authorized, as part of the
2022-24 Budget, all General Fund revenues above
expenditures as of June 30 th of each year be
transferred equally between those three accounts.

Excluding the $ 8.4 million transfer, General Fund
expenditures were $80.2 million or 89.3 percent of
budget.

The chart below provides summary comparison
information on revenues, expenditures, and
transfers for the fourth quarter ending June 30 ,
2023, versus the fourth quarter ending June 30 ,
2022.

The significant drop in r evenues is primarily
because of a one -time, $10 million revenue loss
allocation allowable under the America n Rescue
Plan Act (ARPA) received in 2021-22.

Measure U Fund: The following chart shows that
revenues received through June are at 105.5
percent of budget , or $27.2 million. E xpenditures
are 82.6 percent of budget or $ 5.8 million under
budget.

Most of the budget underrun, $ 4.1 million, is in the
Fire Department and is primarily due to $4.6 million
of budgeted capital projects and equipment
purchases of which just under $1.1 million has been
expended through the fourth quarter. Budgeted
capital projects include the design and construction
of a training center, the renovation design of the Fire administration building, and the purchase of a
second ladder truck that has been ordered . The
Police Department is under budget by about $1
million due to vacant positions and capital
purchases, including tasers and the body camera
system were not acquired before fiscal year -end.

Community Development is unde r budget by
$130,000 because of Code Enforcement vacancies.

The Library is under budget by $239,900 because
plans to resume Sunday operations have been
delayed until July 2023. Recreation & Parks
programs are under budget by $281,900, as a result
of vacancies in the Park Rangers division. The
budget in the City Manager’s Office is for the costs
associated with maintaining the City’s mass
notification system database. The Finance budget is
for the annual independent audit of Measure U
financial activi ty. Through June, 89 percent of
Measure U expenditures have been spent on Public
Safety, 6 percent on Youth Services, and 5 percent
on Quality of Life.

General Fund Budget 4th Quarter Percent
Balance, Start of Year 10,071,920$ 10,071,920$
Revenues* 86,759,760 88,668,430 102.2%
Expenditures* 89,801,530 88,668,430 98.7%
Balance 7,030,150$ 10,071,920$
* Includes Transfers
General Fund 2022-23 2021-22 Over (Under)
Revenues:

Taxes 67,203,380$ 64,564,690$ 2,638,690$
Licenses & Permits 4,133,760 4,481,160 (347,400) Use of money 1,752,830 1,631,490 121,340
Inter-governmental 1,810,830 12,465,860 (10,655,030) Charges for services 5,957,310 6,992,810 (1,035,500) Other revenue 262,730 333,160 (70,430) Operating revenues 81,120,840 90,469,170 (9,348,330) Transfers-in 7,547,590 5,061,390 2,486,200
Total revenues 88,668,430$ 95,530,560$ (6,862,130)$
Expenditures:

Public Safety 44,558,840$ 40,894,630$ 3,664,210$
Recreation & Parks 11,145,360 9,622,120 1,523,240 General Government 12,444,350 11,979,380 464,970
Community Dev. 5,080,250 3,977,210 1,103,040 Public Works 3,682,630 3,272,890 409,740
Operating Expenses 76,911,430 69,746,230 7,165,200 Transfers-out 11,757,000 25,784,330 (14,027,330)
Total expenditures 88,668,430$ 95,530,560$ (6,862,130)$ Year to Date Comparison to Prior Year
Measure U Fund Budget
Actual
4th Quarter Percent
Beginning Fund Balance 17,407,947$ 17,407,947$
Revenue
Measure U Revenue 25,787,354$ 27,209,490$ 105.5%
Expenditures
Community Development 916,724 786,790 85.8% City Manager's Office 22,500 19,760 87.8% Finance 2,600 2,600 100.0%
Library 1,065,960 826,070 77.5%
Recreation & Parks 3,358,817 3,076,950 91.6% Fire 15,363,935 11,214,150 73.0%
Police 12,614,692 11,630,840 92.2%
Total Expenditures 33,345,228 27,557,160 82.6%
Revenue over (under)
Expenditures (7,557,874)$ (347,670)$
Ending Fund Balance 9,850,073$ 17,060,277$
Quarterly Financial Report - Fourth Quarter Ending June 30, 2023 Page 3 of 5 Major General Fund Revenue Variances : The four major General Fund revenue sources, as shown on the chart to the right,
account for approximately
74 percent of total General
Fund revenues. Three of the
four key revenues are
showing increases with
Property Tax revenue
having the largest dollar and
percentage increase over
last year.

There are numerous
differences between the individual revenues received during this year and prior years. Below gives a better picture of what is driving these revenue variances.

Key variances include:
 Sales Tax. Receipts through the fourth quarter are approximately 3 percent or about $930,600 higher compared to last fiscal year. All industry groups are contributing to the year-over-year increase with restaurants and hotels showing the highest percentage growth and autos and transportation showing the largest dollar increase. However, sales tax receipts from autos and transportation category is expected to decline in 2023-24, because of higher financing costs and prices for essential goods like groceries and rent, making a vehicle purchase out of reach for many consumers.  Property Tax. The bulk of these payments is received from Santa Barbara County in December , January, April, and May of each year. Property taxes received to date are $1.8 million or 7.9 percent greater than last fiscal year. The majority of the gain is derived from increases in assessed values from the 2 percent Proposition 13 inflation adjustment, transfers of ownership, and recapture of previous reductions due to market value losses under Proposition 8.  Hotel/Bed Tax. Through June, Transient Occupancy Tax (TOT) receipts are approximately $84,500 or 2 percent more than last fiscal year and ahead of estimates by about $1.1 million or 34.4 percent.

The increase in revenues is partly due to inflation prompting hoteliers to raise room rates, coupled with steady occupancy rates with the return of community events attracting visitors to the area. TOT generates about five percent of General Fund revenues.
 Licenses, Permits, & Fees. Permit revenue is at $4.1 million, exceeding projections by 34.1 percent or nearly $1.1 million, and is about $347,000 less than the fourth quarter for the prior fiscal year.

During the fourth quarter, the City issued 120 permits for accessory dwelling units (ADUs), comparable to 122 ADU permits issued for the same quarter last year. The City also issued permits for Seaside Packing, an industrial warehouse located north of La Brea and east of A Street, and 20 permits for single-family homes at a new residential subdivision, called Skyview Estates, located east of Santa Maria Way, south of Valley Christian Academy.

Expenditures. For the fourth quarter, ended June 30, 2023, expenditures are 98.7 percent of budget.

The below chart summarizes variances by department:

Key variances include:

General Fund Budget
Actual
Receipts
4th Quarter
Percent
Received
Sales Tax 30,694,440$ 32,005,340$ 104.3% 31,074,690$ Property Tax 24,419,910 25,253,480 103.4% 23,409,600 Hotel/Bed Tax 3,152,580 4,237,640 134.4% 4,153,140 Licenses, Permits, & Fees 3,081,550 4,133,760 134.1% 4,481,160 Total Key Revenues 61,348,480 65,630,220 107.0% 63,118,590 All Other Revenues 25,411,280 23,038,210 90.7% 32,411,970 Total Revenues 86,759,760$ 88,668,430$ 102.2% 95,530,560$ Receipts -
Prior Year
4th Quarter
Quarterly Financial Report - Fourth Quarter Ending June 30, 2023 Page 4 of 5  Police. Under budget by
about $3 million or about 8.5
percent, mainly due to vacant
positions which have resulted
in salary (and benefits) savings
of $2.9 million through June.
 Fire. Under budget by $1.2
million or about 9.2 percent,
due to vacancies, fewer mutual
aid responses resulting in lower
overtime costs, as well as
some fire equipment purchases
not occurring as planned.
 Community Development.

Under budget 22.7 percent or approximately $1 .5 million because of vacancies in the Planning and Community Services divisions and the timing of expenditures for contractual services. The contract for the General Plan Update will extend into the next fiscal year. In addition, the pending payment of the fourth-quarter invoice for contractual services with Santa Barbara County for Animal Control Services accounts for a portion of the budget underrun. The quarterly payments for animal control services are $215,135 totaling $850,540 for fiscal year 2022-23.  City Manager’s Office. Under budget 16.1 percent or approximately $1.4 million, due to vacant positions mostly in the Information Technology division and primarily in the first half of the fiscal year.

Four of the five vacant positions were filled in the third quarter. In addition, some contractual service agreements and capital purchases were not complete by fiscal year -end and are contributing to the underrun.
 Finance. Under budget 17.9 percent or $793,000, due to vacant positions, mostly in the first part of the year, in the Accounting and Budget functional areas. Recruitments in the past three quarters have been successful, dropping the number of vacancies from seven to two.  Other General Fund Departments. The remaining General Fund departments are under budget by between 7 percent and 15.2 percent as a result of vacant positions and incomplete contract service agreements. Public Works has the largest percentage of budget savings at 15.2 percent, and Recreation and Parks has the largest dollar budget savings at approximately $842,000.

The chart to the left
summarizes General Fund
costs by type and shows
that with the exception of
Materials and Supplies,
each type of operating cost
is within the budget. Staffing
is under budget by
approximately $ 7.2 million
or 11.6 percent due to
numerous vacancies
throughout operational
departments, with the majority occurring in the Police Department and during the first six months of the fiscal year. Recently, the labor market has eased and the City has been much more successful in hiring full-time personnel. Contracts & Services is under budget by 19.3 percent or about $2.1 million due to some service agreements that were not complete by year -end, including wo rk on the General Plan Update project and the grant funded, Recreation and Parks Santa Maria Outdoor Recreation Experience (SMORE) program. Both contracts are multi-year agreements and will continue in the next fiscal year.

The timing of the fourth quarter payment of $215,135 toward the Animal Services contract is also contributing to the underrun. Materials and Supplies are over budget by 10.5 percent or $384,000 and is caused by increases in electricity, gas, and water costs (rates), making it more expensive to operate and General Fund Budget
22-23
YTD Actual
Percent
Expended
21-22
YTD Actual
Police 36,060,710$ 33,007,640$ 91.5% 28,368,250$
Fire 12,719,220 11,551,200 90.8% 12,526,380
Recreation & Parks 11,987,630 11,145,360 93.0% 9,622,120 Finance 4,425,710 3,632,480 82.1% 3,127,710 Community Dev. 6,570,820 5,080,250 77.3% 3,977,210 Public Works 4,345,200 3,682,630 84.8% 3,272,890 City Manager's Office 8,800,400 7,381,270 83.9% 7,619,780 City Attorney's Office 1,323,640 1,239,280 93.6% 1,062,800 Mayor & Council 196,220 191,320 97.5% 169,090 Sub-Total 86,429,550 76,911,430 89.0% 69,746,230 Transfers 3,371,980 11,757,000 348.7% 25,784,330 Total 89,801,530$ 88,668,430$ 98.7% 95,530,560$
Budget
22-23
YTD Actual
Percent
Expended
21-22
YTD Actual
Staffing 62,054,470$ 54,862,760$ 88.4% 50,185,950$
Contracts & Services 11,163,320 9,007,600 80.7% 6,652,010 Materials & Supplies 3,650,480 4,034,650 110.5% 3,512,350 Maintenance & Operations 7,735,590 7,717,580 99.8% 8,020,670 Capital Outlay 905,540 368,690 40.7% 455,100 Sub-Total 85,509,400 75,991,280 88.9% 68,826,080 Debt Service 920,150 920,150 100.0% 920,150 Transfers 3,371,980 11,757,000 348.7% 25,784,330 Total 89,801,530$ 88,668,430$ 98.7% 95,530,560$
Quarterly Financial Report - Fourth Quarter Ending June 30, 2023 Page 5 of 5 maintain City buildings and parks. Capital is under budget by 59.3 percent or nearly $537,000 because some equipment ordered in the fourth quarter, including the unexpected replacement of the pool heater, were not received before June 30, 2023. In addition, some planned purchases for equipment for the Fire Department did not occur. The debt service expenditure includes $634,210 for the final annual payment from the Fire Department to the Solid Waste Collection Fund for the payoff of the CalPERS Side Fund, and $266,910, total semi-annual lease financing payments for the CAD/RMS system.

ENTERPRISE FUNDS
The Statement of Revenues and Expenses for the fourth quarter ending June 30, 2023, for the three enterprise funds, are shown on the chart below.

Water/Wastewater Fund. Revenues
exceeded expenditures by $ 13.2
million, which is about $1.8 million more
than last year. Revenues increased 1.3
percent or $ 780,000 compared to the
prior year due to higher revenues
generated through increases in the City
Council-approved water rates and user
fees. Expenses are $980,000 less than
last year primarily due to lower debt
service payment of $ 1.5 for the 2021A
Refunding Bonds compared to the prior
year's payment of $ 4.3 million for the
1997 Certificate of Participation (97
COPs) and 2012A Refunding Bonds. The 97 COPs and 2012A Refunding Bonds were refinanced in November 2021 with the issuance of 2021A Refunding Bonds. Through the third quarter, Water and Wastewater operational expenses are under budget by 13.6 percent as a result of personnel savings from vacant positions and fewer maintenance and contractual services agreements needed than expected.

Solid Waste Fund. The Solid Waste Fund reports refuse collection and disposal activities. Through the fourth quarter, Solid Waste revenues exceeded expenditures by approximately $7.2 million as a result of operational costs being under budget by approximately $ 3.6 million or 10.5 percent, combined with relatively low capital expenditures made through June. However, budget of approximately $10.6 million is expected to be carried forward to 2023-24 to complete several capital projects, including $6.2 million towards development of the Integrated Waste Management Facility at Los Flores and $2.3 million for the landfill collection gas system expansion project. Compared to the prior year, revenues increased by $ 8 million, and expenditures decreased by $3.2 million.

Transit Funds. The City operates the Santa Maria Regional Transit (SMRT) and Breeze Transit systems, which are funded by a combination of Federal grants, State transportation funds, and user fares.

Fare revenue through the fourth quarter is approximately $ 607,000, which is about $ 75,000 less than fares earned through the fourth quarter of the prior year. This variance is attributed to a fewer number of bus passes purchased by local school districts this year as districts restored school bus service. In addition, in the pr ior year, there were one -time purchases of bus passes from Allan Hancock College (AHC) and other grant programs that allowed free AHC student bus rides.

Transit capital expenditures include $1.7 million for the purchase of two electric replacement, $1.1 million towards transit fleet electrification infrastructure , $427,300 to acquire land for the Jones Street Multi- Purpose Trail, and $145,300 for bus stop improvements. The farebox ratio through June 30, 2023, is 8 percent based on fares received and operating expenses recorded to date.

Water/
Wastewater Solid Waste
Public
Transit
55,233,200$ 32,198,350$ 607,050$
Interest Income 1,258,450 521,760 260,890
Other Revenue 2,253,920 6,496,720 10,557,832
58,745,570 39,216,830 11,425,772
17,175,990 30,317,130 7,608,110
3,504,610 1,701,650 3,556,750
23,401,100
1,498,350
45,580,050 32,018,780 11,164,860
13,165,520$ 7,198,050$ 260,912$
State Water Payments
Total Expenses
Revenues/Expenses
Total Revenues
Revenues
Charges for Service
Expenses
Operating
Debt Service
Capital Expenditures
FOR THE COUNCIL MEETING OF AUGUST 15, 2023

COUNCIL AGENDA REPORT

TO: City Council

FROM: City Manager
Prepared by: Director of Finance

SUBJECT: CalPERS Salary Schematic Schedule

Description:

The City Council will c onsider approving the single salary schedule in compliance with the requirement of CalPERS to incorporate the change to the GIS Analyst classification.

RECOMMENDATIONS:

Adopt a Resolution approving a comprehensive schematic schedule for all full -time and part-time employees in accordance with CalPERS guidelines.

BACKGROUND:

Resolution No. 2023 -103 delegated the authority to the City Manager to approve the recommended new job classifications and respective job descriptions as presented in the mid-cycle Budget. On June 20, 202 3, the creation of the GIS Analyst classification was approved as part of the mid-cycle Budget.

DISCUSSION:

A Comprehensive Salary Schematic (“Schedule”) for the City of Santa Maria is created and presented in accordance with CalPERS regulations intended to ensure consistency when reporting compensation for City employees. The Public Employees’ Retirement Law (PERL) Government Code Section 20636(b)(1) requires pay amounts to be paid pursuant to publicly available pay schedules. The Schedule includes pay r ate information for all full-time and part -time employees. The Schedule enhances the disclosure and transparency of public employee compensation by requiring that the pay rates be listed on a single-pay schedule as per CalPERS’ requirements. The Schedule (Attachment A) incorporates the change reflected to the GIS Analyst classification. Upon adoption of the Resolution by the City Council, the Schedule will be posted on the City of Santa Maria’s website.

2 Alternative(s)
A decision by the City Council to not approve the compensation schedule would result in being out of compliance with CalPERS.

Fiscal Considerations
None.

Impact to the Community
The requested schedule change will enhance service to the community and maintain compliance with CalPERS.

ATTACHMENT A – FT_PT_LS_Salary Schematic

City of Santa Maria
Schematic Full-Time Bi-Weekly Rates
Effective 08/15/2023
Grade Description Assoc. Step A Step B Step C Step D Step E 322 ACCOUNT CLERK - SCALE HOUSE g 1,707.47 1,792.84 1,882. 48 1,976.60 2,075.43 324 ACCOUNT CLERK I g 1,665.78 1,749.07 1,836. 52 1,928.35 2,024.77 323 ACCOUNT CLERK II g 1,842.25 1,934.36 2,031. 08 2,132.63 2,239.26 370 ACCOUNTING TECHNICIAN I g 2,023.01 2,124.16 2,230. 37 2,341.89 2,458.98 371 ACCOUNTING TECHNICIAN II g 2,230.86 2,342.40 2,459. 52 2,582.50 2,711.63 374 ACCOUNTING TECHNICIAN III g 2,342.39 2,459.51 2,582. 49 2,711.61 2,847.19 367 ADMINISTRATIVE ASSISTANT g 2,220.50 2,331.53 2,448. 11 2,570.52 2,699.05 447 ARFF SPECIALIST I f 2,660.59 2,793.62 2,933. 30 3,079.97 3,233.97 448 ARFF SPECIALIST II f 2,926.60 3,072.93 3,226. 58 3,387.91 3,557.31 176 ASSISTANT CITY ATTORNEY (Org Leader
Broadband - Non Safety) m 5,913.48 - - - 9,855.79
146 ASSISTANT CITY MANAGER (Corp Leader
Broadband - Non Safety) m 7,490.39 - - - 11,432.70
203 ASSISTANT PLANNER g 2,272.75 2,386.39 2,505. 71 2,631.00 2,762.55 008 ASSISTANT TO THE CITY MANAGER m 4,259.48 4,472.45 4,696. 07 4,930.87 5,177.41 204 ASSOCIATE PLANNER g 2,867.51 3,010.89 3,161. 43 3,319.50 3,485.48 176 ASST DIR OF RECREATION & PARKS (Org Leader
Broadband - Non Safety) m 5,913.48 - - - 9,855.79
388 AUTOMOTIVE SERVICE WRITER g 2,412.70 2,533.34 2,660. 01 2,793.01 2,932.66 140 BUILDING DIVISION MANAGER m 4,636.18 4,867.99 5,111. 39 5,366.96 5,635.31 217 BUILDING INSPECTOR I g 2,397.38 2,517.25 2,643. 11 2,775.27 2,914.03 220 BUILDING INSPECTOR II g 2,643.73 2,775.92 2,914. 72 3,060.46 3,213.48 347 BUILDING PERMIT TECHNICIAN I g 2,053.67 2,156.35 2,264. 17 2,377.38 2,496.25 348 BUILDING PERMIT TECHNICIAN II g 2,273.00 2,386.65 2,505. 98 2,631.28 2,762.84 173/174/
175/181 BUSINESS PROGRAM LEADER (Broadband) m 3,293.94 - - - 5,995.48 164 BUSINESS SYSTEMS ANALYST m 3,660.08 3,843.08 4,035. 23 4,236.99 4,448.84 230 CAD TECHNICIAN g 2,517.64 2,643.52 2,775. 70 2,914.49 3,060.21 264 CHIEF BUILDING INSPECTOR g 2,913.77 3,059.46 3,212. 43 3,373.05 3,541.70 130 CHIEF DEPUTY CITY CLERK m 4,123.90 4,330.10 4,546. 61 4,773.94 5,012.64 146 CHIEF HUMAN RESOURCES OFFICER (Corp Leader
Broadband - Non Safety) m 7,490.39 - - - 11,432.70
146 CHIEF INFORMATION OFFICER (Corp Leader
Broadband - Non Safety) m 7,490.39 - - - 11,432.70
150 CHIEF OF POLICE (Corp Leader Broadband - Safety) psmp 7,923.08 - - - 11,884.62 226 CHIEF PUBLIC WORKS INSPECTOR g 2,552.44 2,680.06 2,814. 06 2,954.76 3,102.50 146 CITY ATTORNEY (Corp Leader Broadband - Non
Safety) m 7,490.39 - - - 11,432.70
179 CITY MANAGER (Broadband) m 9,300.97 - - - 13,244.30 166 CODE ENFORCEMENT OFFICER I g 2,216.89 2,327.73 2,444. 12 2,566.33 2,694.65 167 CODE ENFORCEMENT OFFICER II g 2,420.88 2,541.92 2,669. 02 2,802.47 2,942.59 165 CODE ENFORCEMENT SUPERVISOR g 2,913.90 3,059.60 3,212. 58 3,373.21 3,541.87 168 CODE ENFORCEMENT TECHNICIAN g 1,782.86 1,872.00 1,965. 60 2,063.88 2,167.07 211 COMMUNITY PROGRAMS MANAGER m 3,980.76 4,179.80 4,388. 79 4,608.23 4,838.64 340 CONFIDENTIAL OFFICE CLERK I m 1,498.86 1,573.80 1,652. 49 1,735.11 1,821.87 341 CONFIDENTIAL OFFICE CLERK II m 1,656.07 1,738.87 1,825. 81 1,917.10 2,012.96 311 CONFIDENTIAL SECRETARY m 2,071.30 2,174.87 2,283. 61 2,397.79 2,517.68 343 CONFIDENTIAL TECHNICIAN I m 2,071.30 2,174.87 2,283. 61 2,397.79 2,517.68 344 CONFIDENTIAL TECHNICIAN II m 2,283.61 2,397.79 2,517. 68 2,643.56 2,775.74 346 CONFIDENTIAL TECHNICIAN III m 2,643.57 2,775.75 2,914. 54 3,060.27 3,213.28 146 CORPORATE/EXECUTIVE LEADER - NON SAFETY
(Broadband) m 7,490.39 - - - 11,432.70
150 CORPORATE/EXECUTIVE LEADER - SAFETY
(Broadband) psm 7,923.08 - - - 11,884.62
265 CREW LEADER/MAINTENACE SPECIALIST g 2,171.87 2,280.46 2,394. 48 2,514.20 2,639.91 298 CRIME ANALYST g 2,407.03 2,527.38 2,653. 75 2,786.44 2,925.76 Bi-Weekly Rates
08/15/2023 Page 1 of 4
City of Santa Maria
Schematic Full-Time Bi-Weekly Rates
Effective 08/15/2023
Grade Description Assoc. Step A Step B Step C Step D Step E Bi-Weekly Rates
421 CRIME LAB AND EVIDENCE SUPV pn 4,036.71 4,238.55 4,450. 48 4,673.00 4,906.65 417 CRIMINALISTICS TECHNICIAN I pn 2,518.90 2,644.85 2,777. 09 2,915.94 3,061.74 418 CRIMINALISTICS TECHNICIAN II pn 3,265.75 3,429.04 3,600. 49 3,780.51 3,969.54 331 CUSTOMER SERVICE CLERK g 1,434.34 1,506.06 1,581. 36 1,660.43 1,743.45 389 CUSTOMER SERVICE TECHNICIAN g 2,088.95 2,193.40 2,303. 07 2,418.22 2,539.13 373 DEPUTY CITY CLERK m 2,293.49 2,408.16 2,528. 57 2,655.00 2,787.75 009 DEPUTY CITY MANAGER m 5,668.53 5,951.96 6,249. 56 6,562.04 6,890.14 176 DEPUTY DIRECTOR - SOLID WASTE (Org Leader
Broadband - Non Safety) m 5,913.48 - - - 9,855.79
178 DEPUTY FIRE CHIEF (Org Leader Broadband- Safety) psmf 6,140.39 - - - 10,101.93 424 DIGITAL FORENSICS EXAMINER pn 3,522.78 3,698.92 3,883. 87 4,078.06 4,281.96 146 DIR OF COMMUNITY DEVELOPMENT (Corp Leader
Broadband - Non Safety) m 7,490.39 - - - 11,432.70
146 DIR OF PUBLIC WORKS (Corp Leader Broadband -
Non Safety) m 7,490.39 - - - 11,432.70
146 DIR OF RECREATION & PARKS (Corp Leader
Broadband - Non Safety) m 7,490.39 - - - 11,432.70
146 DIRECTOR OF FINANCE (Corp Leader Broadband -
Non Safety) m 7,490.39 - - - 11,432.70
146 DIRECTOR OF UTILITIES (Corp Leader Broadband -
Non Safety) m 7,490.39 - - - 11,432.70
319 DISPATCHER I pn 2,454.47 2,577.19 2,706. 05 2,841.35 2,983.42 320 DISPATCHER II pn 2,847.18 2,989.54 3,139. 02 3,295.97 3,460.77 302 ENGINEER I g 2,914.45 3,060.17 3,213. 18 3,373.84 3,542.53 303 ENGINEER II g 3,213.20 3,373.86 3,542. 55 3,719.68 3,905.66 317 ENGINEER III g 3,542.57 3,719.70 3,905. 69 4,100.97 4,306.02 231 ENGINEERING TECH II g 2,268.87 2,382.31 2,501. 43 2,626.50 2,757.83 232 ENGINEERING TECH III g 2,517.64 2,643.52 2,775. 70 2,914.49 3,060.21 228 EQUIPMENT MECHANIC I g 2,095.43 2,200.20 2,310. 21 2,425.72 2,547.01 225 EQUIPMENT MECHANIC II g 2,258.18 2,371.09 2,489. 64 2,614.12 2,744.83 190 EXECUTIVE ASSISTANT m 2,813.95 2,954.65 3,102. 38 3,257.50 3,420.38 253 FACILITIES SUPERVISOR g 3,055.48 3,208.25 3,368. 66 3,537.09 3,713.94 281 FIELD MECHANIC g 2,373.63 2,492.31 2,616. 93 2,747.78 2,885.17 332 FINANCE CLERK I g 1,707.49 1,792.86 1,882. 50 1,976.63 2,075.46 333 FINANCE CLERK II g 1,882.86 1,977.00 2,075. 85 2,179.64 2,288.62 329 FINANCE LEAD CLERK g 2,071.18 2,174.74 2,283. 48 2,397.65 2,517.53 449 FIRE BATTALION CHIEF psmf 5,715.06 6,000.81 6,300. 85 6,615.89 6,946.68 450 FIRE CAPTAIN f 3,681.37 3,865.44 4,058. 71 4,261.65 4,474.73 189 FIRE CHIEF (Corp Leader Broadband - Safety) psmf 7,923.08 - - - 11,884.62 451 FIRE ENGINEER f 3,233.58 3,395.26 3,565. 02 3,743.27 3,930.43 452 FIRE FIGHTER f 2,926.60 3,072.93 3,226. 58 3,387.91 3,557.31 453 FIRE FIGHTER IN TRAINING f 2,191.45 2,301.02 2,416. 07 2,536.87 2,663.71 443 FIRE INSPECTOR I f 2,553.12 2,680.78 2,814. 82 2,955.56 3,103.34 444 FIRE INSPECTOR II f 2,814.83 2,955.57 3,103. 35 3,258.52 3,421.45 446 FIRE MARSHAL m 5,581.96 5,861.06 6,154. 11 6,461.82 6,784.91 295 FIRE PREVENTION OFFICER I f 2,660.59 2,793.62 2,933. 30 3,079.97 3,233.97 296 FIRE PREVENTION OFFICER II f 2,926.60 3,072.93 3,226. 58 3,387.91 3,557.31 254 FLEET SERVICES SUPERVISOR g 3,208.28 3,368.69 3,537. 12 3,713.98 3,899.68 182 GIS ANALYST g 3,436.54 3,608.37 3,788. 79 3,978.23 4,177.14 299 GIS MANAGER m 3,552.69 3,730.32 3,916. 84 4,112.68 4,318.31 192 GIS TECHNICIAN I g 2,677.62 2,811.50 2,952. 08 3,099.68 3,254.66 193 GIS TECHNICIAN II g 2,952.07 3,099.67 3,254. 65 3,417.38 3,588.25 372 GRANTS SPECIALIST I g 2,337.92 2,454.82 2,577. 56 2,706.44 2,841.76 378 GRANTS SPECIALIST II g 2,577.58 2,706.46 2,841. 78 2,983.87 3,133.06 209 GROUNDSKEEPER g 1,584.75 1,663.99 1,747. 19 1,834.55 1,926.28 400 HEAVY EQUIPMENT MECHANIC g 2,564.33 2,692.55 2,827. 18 2,968.54 3,116.97 401 HOUSING & COMMUNITY SERVICE TECHNICIAN g 2,273.00 2,386.65 2,505.98 2,631.28 2,762.84 423 INVESTIGATIVE SPECIALIST pn 2,442.60 2,564.73 2,692. 97 2,827.62 2,969.00 08/15/2023 Page 2 of 4
City of Santa Maria
Schematic Full-Time Bi-Weekly Rates
Effective 08/15/2023
Grade Description Assoc. Step A Step B Step C Step D Step E Bi-Weekly Rates
286 LABORATORY COORDINATOR g 2,821.67 2,962.75 3,110. 89 3,266.43 3,429.75 275 LANDFILL HEAVY EQUIP LEAD OPR g 2,467.23 2,590.59 2,720. 12 2,856.13 2,998.94 274 LANDFILL HEAVY EQUIP OPR g 2,237.80 2,349.69 2,467. 17 2,590.53 2,720.06 276 LANDFILL HEAVY EQUIP OPR II g 2,349.69 2,467.17 2,590. 53 2,720.06 2,856.06 282 LEAD MECHANIC g 2,616.96 2,747.81 2,885. 20 3,029.46 3,180.93 307 LEAD WASTEWATER OPERATOR g 2,943.24 3,090.40 3,244. 92 3,407.17 3,577.53 308 LEAD WATER OPERATOR g 2,943.24 3,090.40 3,244. 92 3,407.17 3,577.53 350 LIBRARIAN I g 2,180.75 2,289.79 2,404. 28 2,524.49 2,650.71 248 LIBRARIAN II g 2,409.46 2,529.93 2,656. 43 2,789.25 2,928.71 147 LIBRARIAN III m 4,063.59 4,266.77 4,480. 11 4,704.12 4,939.33 352 LIBRARY ASSISTANT I g 1,840.59 1,932.62 2,029. 25 2,130.71 2,237.25 354 LIBRARY ASSISTANT II g 2,029.51 2,130.99 2,237. 54 2,349.42 2,466.89 351 LIBRARY CLERK g 1,434.34 1,506.06 1,581. 36 1,660.43 1,743.45 146 LIBRARY DIRECTOR (Corp Leader Broadband - Non
Safety) m 7,490.39 - - - 11,432.70
353 LIBRARY TECHNICIAN g 2,024.03 2,125.23 2,231. 49 2,343.06 2,460.21 244 MAINTENANCE WORKER I g 1,709.44 1,794.91 1,884. 66 1,978.89 2,077.83 240 MAINTENANCE WORKER II g 1,842.25 1,934.36 2,031. 08 2,132.63 2,239.26 330 OFFICE ASSISTANT I g 1,434.34 1,506.06 1,581. 36 1,660.43 1,743.45 328 OFFICE ASSISTANT II g 1,584.75 1,663.99 1,747. 19 1,834.55 1,926.28 176 ORGANIZATIONAL / ENTERPRISE LEADER - NON
SAFETY (Broadband) m 5,913.48 - - - 9,855.79
177 ORGANIZATIONAL / ENTERPRISE LEADER -
SAFETY (Broadband) psm 6,140.39 - - - 10,101.93
382 OUTREACH COORDINATOR g 2,053.67 2,156.35 2,264. 17 2,377.38 2,496.25 183 PARK SERVICE OFFICER g 1,754.06 1,841.76 1,933. 85 2,030.54 2,132.07 238 PARK SERVICES OFFICER II g 2,128.37 2,234.79 2,346. 53 2,463.86 2,587.05 283 PARK SERVICES OFFICER III g 2,596.60 2,726.43 2,862. 75 3,005.89 3,156.18 268 PARKS & FOREST SUPERVISOR g 3,029.93 3,181.43 3,340. 50 3,507.53 3,682.91 430 PEG PRODUCTION MANAGER mpt 2,837.60 2,979.48 3,128.45 3,284.87 3,449.11 278 PLAN CHECK ENGINEER m 4,499.94 4,724.94 4,961. 19 5,209.25 5,469.71 124 PLANNING DIVISION MANAGER m 5,703.33 5,988.50 6,287. 93 6,602.33 6,932.45 216 PLANNING TECHNICIAN g 2,074.21 2,177.92 2,286. 82 2,401.16 2,521.22 297 PLANS EXAMINER g 2,771.97 2,910.57 3,056. 10 3,208.91 3,369.36 422 POLICE CORPORAL p 3,543.82 3,721.01 3,907. 06 4,102.41 4,307.53 177 POLICE DIVISION COMMANDER (Org Leader
Broadband Safety) psmp 6,140.39 - - - 10,101.93
416 POLICE LIEUTENANT pmm 5,559.17 5,837.13 6,128. 99 6,435.44 6,757.21 413 POLICE OFFICER p 3,288.32 3,452.74 3,625. 38 3,806.65 3,996.98 355 POLICE RECORDS SUPERVISOR g 2,558.05 2,685.95 2,820. 25 2,961.26 3,109.32 327 POLICE RECORDS TECH-DETECTIVES g 2,100.00 2,205.00 2,315. 25 2,431.01 2,552.56 325 POLICE RECORDS TECHNICIAN I g 1,944.56 2,041.79 2,143. 88 2,251.07 2,363.62 326 POLICE RECORDS TECHNICIAN II g 2,100.00 2,205.00 2,315. 25 2,431.01 2,552.56 410 POLICE SERGEANT pmm 4,487.76 4,712.15 4,947. 76 5,195.15 5,454.91 256 POLICE SERVICES TECHNICIAN pn 2,315.25 2,431.01 2,552. 56 2,680.19 2,814.20 390 POLICE TRAINEE pn 2,759.28 2,897.24 3,042. 10 3,194.21 3,353.92 293 PRINCIPAL CIVIL ENGINEER m 5,019.93 5,270.93 5,534. 48 5,811.20 6,101.76 127 PRINCIPAL PLANNER m 4,477.46 4,701.33 4,936. 40 5,183.22 5,442.38 362 PROPERTY-EVIDENCE CLERK g 2,269.21 2,382.67 2,501. 80 2,626.89 2,758.23 241 PUBLIC WORKS INSPECTOR g 2,315.15 2,430.91 2,552. 46 2,680.08 2,814.08 135 PUBLIC WORKS OPERATIONS MGR m 4,636.18 4,867.99 5,111. 39 5,366.96 5,635.31 169 PUBLIC WORKS TECHNICIAN I g 2,053.67 2,156.35 2,264. 17 2,377.38 2,496.25 170 PUBLIC WORKS TECHNICIAN II g 2,273.00 2,386.65 2,505. 98 2,631.28 2,762.84 257 RECREATION COORDINATOR g 2,182.70 2,291.84 2,406. 43 2,526.75 2,653.09 285 RECREATION SUPERVISOR g 2,526.12 2,652.43 2,785. 05 2,924.30 3,070.52 259 RECREATION TECHNICIAN g 2,053.67 2,156.35 2,264. 17 2,377.38 2,496.25 252 REG COMPLIANCE SPECIALIST g 2,305.38 2,420.65 2,541. 68 2,668.76 2,802.20 314 REG COMPLIANCE SPECIALIST II g 2,516.50 2,642.33 2,774. 45 2,913.17 3,058.83 316 REGULATORY COMPLIANCE MANAGER m 4,636.18 4,867.99 5,111. 39 5,366.96 5,635.31 312 SECRETARY g 1,952.73 2,050.37 2,152. 89 2,260.53 2,373.56 08/15/2023 Page 3 of 4
City of Santa Maria
Schematic Full-Time Bi-Weekly Rates
Effective 08/15/2023
Grade Description Assoc. Step A Step B Step C Step D Step E Bi-Weekly Rates
313 SECRETARY TO THE CITY MANAGER m 2,560.70 2,688.74 2,823. 18 2,964.34 3,112.56 176 SENIOR ASSISTANT CITY ATTORNEY (Org Leader
Broadband Non Safety) m 5,913.48 - - - 9,855.79
349 SENIOR BUILDING PERMIT TECH g 2,425.88 2,547.17 2,674. 53 2,808.26 2,948.67 292 SENIOR CIVIL ENGINEER g 3,879.98 4,073.98 4,277. 68 4,491.56 4,716.14 267 SENIOR CREW LEADER-MAINT SPEC g 2,280.45 2,394.47 2,514. 19 2,639.90 2,771.90 321 SENIOR DISPATCHER pn 3,140.43 3,297.45 3,462. 32 3,635.44 3,817.21 237 SENIOR PARK SERVICES OFFICER g 3,190.34 3,349.86 3,517. 35 3,693.22 3,877.88 205 SENIOR PLANNER g 3,380.58 3,549.61 3,727. 09 3,913.44 4,109.11 201 SENIOR PLANS EXAMINER g 3,213.20 3,373.86 3,542. 55 3,719.68 3,905.66 337 SENIOR POLICE RECORDS TECH g 2,205.00 2,315.25 2,431. 01 2,552.56 2,680.19 163 SENIOR PROJECT MANAGER m 4,259.48 4,472.45 4,696. 07 4,930.87 5,177.41 210 SENIOR SYSTEMS ANALYST m 4,583.09 4,812.24 5,052. 85 5,305.49 5,570.76 304 SENIOR TRAFFIC SIGNAL TECH g 2,720.01 2,856.01 2,998. 81 3,148.75 3,306.19 184 SHAREPOINT DEVELOPER g 3,505.67 3,680.95 3,865. 00 4,058.25 4,261.16 195 SOLID WASTE COLLECTIONS SUPV g 3,174.73 3,333.47 3,500. 14 3,675.15 3,858.91 196 SOLID WASTE EQUIP CREW LDR g 2,180.03 2,289.03 2,403. 48 2,523.65 2,649.83 246 SOLID WASTE EQUIP LEAD OPR g 2,410.95 2,531.50 2,658. 08 2,790.98 2,930.53 222 SOLID WASTE EQUIPMENT OPR I g 2,035.49 2,137.26 2,244. 12 2,356.33 2,474.15 224 SOLID WASTE EQUIPMENT OPR II g 2,076.19 2,180.00 2,289. 00 2,403.45 2,523.62 197 SOLID WASTE LANDFILL SUPV g 3,174.73 3,333.47 3,500. 14 3,675.15 3,858.91 154 SOLID WASTE MANAGER m 5,019.93 5,270.93 5,534. 48 5,811.20 6,101.76 380 SPECIAL DISTRICTS COORDINATOR g 3,029.93 3,181.43 3,340. 50 3,507.53 3,682.91 358 SPECIAL DISTRICTS SUPERVISOR g 3,379.99 3,548.99 3,726. 44 3,912.76 4,108.40 381 SPECIAL DISTRICTS TECHNICIAN g 2,337.45 2,454.32 2,577. 04 2,705.89 2,841.18 271 STREET MAINT SUPERVISOR g 3,055.48 3,208.25 3,368. 66 3,537.09 3,713.94 214 SYSTEMS ANALYST I g 3,178.97 3,337.92 3,504. 82 3,680.06 3,864.06 215 SYSTEMS ANALYST II g 3,505.67 3,680.95 3,865. 00 4,058.25 4,261.16 290 TRAFFIC SIGNAL TECHNICIAN g 2,530.25 2,656.76 2,789. 60 2,929.08 3,075.53 202 TRANSIT ASSISTANT g 1,584.75 1,663.99 1,747. 19 1,834.55 1,926.28 229 TRANSIT COORDINATOR g 2,228.21 2,339.62 2,456. 60 2,579.43 2,708.40 185 TRANSIT PLANNER g 2,880.93 3,024.98 3,176. 23 3,335.04 3,501.79 288 TRANSIT SERVICES MANAGER m 4,636.18 4,867.99 5,111. 39 5,366.96 5,635.31 383 UTILITIES ACCOUNTING TECH I g 2,023.01 2,124.16 2,230. 37 2,341.89 2,458.98 384 UTILITIES ACCOUNTING TECH II g 2,230.86 2,342.40 2,459. 52 2,582.50 2,711.63 385 UTILITIES ACCOUNTING TECH III g 2,342.39 2,459.51 2,582. 49 2,711.61 2,847.19 387 UTILITIES OUTREACH SPECIALIST g 1,836.28 1,928.09 2,024. 49 2,125.71 2,232.00 207 UTILITIES TECHNOLOGY ANALYST g 3,178.97 3,337.92 3,504. 82 3,680.06 3,864.06 334 UTILITY BILLING LEAD CLERK g 2,071.18 2,174.74 2,283. 48 2,397.65 2,517.53 223 UTILITY BILLING SUPERVISOR g 2,174.72 2,283.46 2,397. 63 2,517.51 2,643.39 405 WASTEWATER OPERATOR I g 2,214.36 2,325.08 2,441. 33 2,563.40 2,691.57 406 WASTEWATER OPERATOR II g 2,493.38 2,618.05 2,748. 95 2,886.40 3,030.72 407 WASTEWATER OPERATOR III g 2,748.96 2,886.41 3,030. 73 3,182.27 3,341.38 306 WASTEWATER OPERATOR g 2,493.38 2,618.05 2,748. 95 2,886.40 3,030.72 305 WASTEWATER OPERATOR TRAINEE g 2,214.36 2,325.08 2,441. 33 2,563.40 2,691.57 198 WASTEWATER SUPERVISOR g 3,648.02 3,830.42 4,021. 94 4,223.04 4,434.19 247 WATER CONSERVATION SPECIALIST g 1,842.25 1,934.36 2,031. 08 2,132.63 2,239.26 402 WATER OPERATOR I g 2,214.36 2,325.08 2,441. 33 2,563.40 2,691.57 403 WATER OPERATOR II g 2,493.38 2,618.05 2,748. 95 2,886.40 3,030.72 404 WATER OPERATOR III g 2,748.96 2,886.41 3,030. 73 3,182.27 3,341.38 309 WATER OPERATOR g 2,493.38 2,618.05 2,748. 95 2,886.40 3,030.72 310 WATER OPERATOR TRAINEE g 2,214.36 2,325.08 2,441. 33 2,563.40 2,691.57 258 WATER RESOURCES LEAD OPERATOR g 2,990.72 3,140.26 3,297. 27 3,462.13 3,635.24 134 WATER RESOURCES MANAGER m 5,019.93 5,270.93 5,534. 48 5,811.20 6,101.76 263 WATER RESOURCES OPERATOR g 2,712.64 2,848.27 2,990. 68 3,140.21 3,297.22 199 WATER SUPERVISOR g 3,648.02 3,830.42 4,021. 94 4,223.04 4,434.19 243 WATER SYSTEM OPERATOR I g 2,160.41 2,268.43 2,381. 85 2,500.94 2,625.99 249 WATER SYSTEM OPERATOR II g 2,432.49 2,554.11 2,681. 82 2,815.91 2,956.71 08/15/2023 Page 4 of 4
City of Santa Maria
Schematic Hourly Rates
Effective 08/15/2023
Grade Description Assoc. Step A Step B Step C Step D Step E za ACCOUNT CLERK AIDE z 19.01 19.96 20.96 22.01 23.11
ac ADMINISTRATIVE AIDE I e 21.07 22.12 23.23 - -
ab ADMINISTRATIVE AIDE II e 24.39 25.62 26.89 - -
aa ADMINISTRATIVE AIDE III e 28.33 29.75 31.24 - -
al ASSIST LIBRARY TECHNICIAN e 16.75 17.59 18.47 - -
as ASSISTANT CLERK - OFFICE e 15.91 16.71 17.54 - -
ap ASST PUBLIC WORKS INSPECTOR e 29.06 30.51 32.04 - -
ae AQUATICS SAFETY & EDUCATIONAL SPEC e 17.90 18.80 19.74 - - bp BUSINESS PROGRAM LEADER I (Broadband) mpt 41.17 - - - 51.72 cd CERTIFIED DISPATCH AIDE e 31.44 33.01 34.66 0.00 0.00 zc CLERK II z 16.41 17.23 18.09 18.99 19.94
zx COMMUNITY OUTREACH COORDINATOR z 23.19 24.35 25.57 26.85 28.19 cl CONSULTANT I e 39.92 41.92 44.02 - -
cm CONSULTANT II e 46.23 48.53 50.96 - -
cn CONSULTANT III e 53.85 56.54 59.36 - -
co CONSULTANT IV e 63.04 68.29 73.54 - -
cp CUSTOMER SERVICE PHONE OPER e 15.50 16.28 17.09 - -
ya EMERGENCY SERVICES SPECIALIST z 31.82 33.41 35.08 36.83 38.67 zp FACILITY SPECIALIST II z 19.54 20.52 21.55 22.63 23.76 zq FACILITY SPECIALIST III z 21.02 22.07 23.17 24.33 25.55 lo GENERAL LABORER e 15.50 16.28 17.09 - -
zl GRAPHICS TECHNICIAN z 18.06 18.96 19.91 20.91 21.96
d1 INTERIM DIRECTOR I e 63.04 68.29 73.54 - -
d2 INTERIM DIRECTOR II e 78.80 84.05 89.30 - -
d3 INTERIM DIRECTOR III e 94.55 99.81 105.06 - -
ci INTERN - GENERAL e 15.50 16.28 17.09 - -
ei INTERN - PROFESSION e 15.50 16.28 17.09 - -
i1 INVESTIGATIVE OFFICER I e 73.54 0.00 0.00 - -
i2 INVESTIGATIVE OFFICER II e 105.06 0.00 0.00 - -
zf LABORER III z 17.25 18.11 19.02 19.97 20.97
lp LIBRARY PAGE e 15.50 16.28 17.09 - -
zg LIBRARY TECHNICAL ASSISTANT z 19.51 20.49 21.51 22.59 23.72 lg LIFEGUARD e 15.50 16.28 17.09 - -
mt MAINTENANCE TECHNICIAN e 15.50 16.28 17.09 - -
ma MULTIMEDIA ASSISTANT e 15.50 16.28 17.09 - -
ps PARK SERVICES AIDE e 15.50 16.28 17.09 - -
zy PARK SERVICES COORDINATOR z 40.46 42.48 44.60 46.83 49.17 pc POLICE CADET e 16.75 17.59 18.47 - -
zi POLICE RECORDS CLERK z 18.08 18.98 19.93 20.93 21.98 po PROVISIONAL OFFICER z 39.91 41.90 44.00 46.20 48.51
ra RECREATION ACTIVITY SPECIALIST z 17.00 17.85 18.74 19.68 20.66 re RECREATION LEADER II e 15.50 16.28 17.09 - -
rc REGULATORY COMPLIANCE CLERK e 15.63 16.41 17.22 - -
ao RESERVE POLICE OFFICER LEVEL 1 e 21.01 - - - -
bo RESERVE POLICE OFFICER LEVEL 2 e 17.86 - - - -
se SECURITY AIDE e 15.50 16.28 17.09 - -
zz SENIOR LIFEGUARD z 19.25 20.21 21.22 22.28 23.39
sl SKILLED LABORER e 22.02 23.12 24.28 - -
sa STAFF AIDE - FACILITIES e 15.91 16.71 17.54 - -
zt STAFF ASSISTANT z 16.76 17.60 18.48 19.40 20.37
si SWIM INSTRUCTOR e 17.90 18.80 19.74 - -
sc SWIM POOL CLERK e 15.50 16.28 17.09 - -
t1 TECHNICAL AIDE I e 15.50 16.28 17.09 - -
t2 TECHNICAL AIDE II e 15.63 16.40 17.22 - -
t3 TECHNICAL AIDE III e 18.20 19.11 20.06 - -
tp TEMPORARY PLANNER e 34.84 36.59 38.41 - -
zr TRANSIT TECHNICIAN z 19.51 20.49 21.51 22.59 23.72
Part Time Rates
08/15/2023

Page 1 of 1 ends

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA, APPROVING A

COMPREHENSIVE SALARY SCHEMATIC SCHEDULE FOR ALL FULL-

TIME AND PART-TIME EMPLOYEES IN ACCORDANCE WITH

CALPERS GUIDELINES

WHEREAS, a job classification takes into account the content and scope of a job; employee knowledge, skills, and abilities; and employee performance; and

WHEREAS, Section 2-20.04.1 (a) Job Description (Specifications) states in part, “The specifications, when approved by the City Council, shall constitute the official class specifications for the City service”; and

WHEREAS, Section 2-20.04.1 (b) Job Description (Specifications) states in part, “Each specification shall include, but not be limited to, the class title, a brief description of the scope, nature, and responsibility of the class; a description of the tasks or essential duties ordinarily performed in the positions allocated to the class; a statement of the minimum qualifications considered necessary fo r proficient performance of the work, including education, experience, training, knowledge and abilities, skills, physical characteristics, and any additional factors considered pertinent.”; and

WHEREAS, Resolution No. 2023-103 authorizing the City Manager to approve the new job classifications and respective job descriptions as presented in the 2023-24 Mid- Cycle City Budget; and

WHEREAS, the California Public Employees’ Retirement System (“CalPERS”) limits “compensation earnable” for retirement purposes to amounts listed on a Comprehensive Schematic Salary Schedule meeting requirements set for the in section 570.5 of Title 2 of the California Code of Regulations, including that government agency employers provide and make available to the public the salary of all full -time and part - time employees in a single salary format specified by CalPERS; and

WHEREAS, the City has compiled the necessary salary dat a to create a single salary schedule in compliance with the requirement of CalPERS, attached to the Council Agenda Report as Attachment A, dated August 15, 2023.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The above recitals are true and correct and incorporated herein; and

2. The City Council of the City of Santa Maria authorizes the establishment of GIS Analyst classification and corresponding job specification via Resolution No. 2023-103 delegated authority to the City Manager; and

3. The Comprehensive Salary Schematic Schedule for all full -time and part-time employees attached to the City Council Agenda Report as Attachment A, dated August 15, 2023 , incorporated herein by reference, is hereby authorized and approved; and

4. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 15th day of August 2023.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

FOR THE COUNCIL MEETING OF AUGUST 15, 2023

COUNCIL AGENDA REPORT

TO: City Council

FROM: City Manager
Prepared by: Director of Public Works

SUBJECT: Dedication and Summary Vacation of Right -of-Way, and Acceptance of Easements at Betteravia Plaza, Tract 6008

Description:

The City Council will consider approving right-of-way and public utility easement dedications and summarily vacating an area of right-of-way.

RECOMMENDATIONS:

1. Adopt a Resolution accepting dedication of right-of-way along the southerly portion of Dan Blough Drive between South Blosser Road and South Western Avenue; and

2. Adopt a Resolution summarily vacating a portion of existing right-of-way dedication over Lots 1 and 2 of Betteravia Plaza Final Map, Tract 6008; and

3. Adopt a Resolution accepting an easement for public utility purposes along the Northerly property line of lot 1 LLA per instrument number 2015-0058928; and

4. Adopt a Resolution accepting an easement for public utility purposes over Lots 1 and 2 of Betteravia Plaza, Tract 6008; and

5. Adopt a Resolution accepting an easement for public utility purposes over Lots 3 and 4 of Betteravia Plaza, Tract 6008; and

6. Adopt a Resolution accepting an easement for public utility purposes over Lot 5 of Betteravia Plaza, Tract 6008

BACKGROUND:

The Betteravia Plaza subdivision, Tract 6008, was recorded in 2019. As a part of the subdivision, public right-of-way was dedicated, public improvement plans were drawn up, and the City entered into a Development Agreement with Terrace Properties, LLC, Hope- Shields, LLC , Valley Oaks Investments, LLC, and Palmetto Group, LLC ( all together hereinafter referred to as “ Developer”), to complete construction of the public 2 improvements required for the subdivision. The Developer is in the process of constructing the required public improvements.

DISCUSSION:

During the process of public improvement construction, the Developer negotiated with neighboring parcels, owned by Bradley Land Company and Community Health Centers of the Central Coast, Inc. (CHC), to realign Dan Blough Dr ive. In order to realign Dan Blough Drive, CHC would need to dedicate a right-of-way to widen Dan Blough Drive to the south. Dedication of right -of-way by CHC would allow the Developer to request the City summarily vacate a portion of right-of-way on the north side of Dan Blough Drive, as the additional width is not necessary on this roadway segment. The new alignment on Dan Blough Drive is a continuation of the straight alignment of Dan Blough Drive east of Western Avenue. The City has a public water main located on CHC property within an existing public utility easement. To provide access to the City and water service connections to future development within Betteravia Plaza, the dedication of an additional public utility easement is required. As part of these negotiations, driveway conflicts would be resolved, and full roadway improvements would be installed. The Public Works Department has reviewed and approved the modifications to currently approved plans, as modifications improve pedestrian accessibilit y and reduce vehicular conflict points.

Staff recommends vacating the easement in conformance with California Streets and Highways Code Section 8333(c). The easement has been determined to be excess, and there are no other public facilities located within the easement.

Additionally, during public improvement construction along Dan Blough Drive and Walker Avenue, it was determined that utility conflicts would require additional public utility easements to be dedicated to the City. These public utility easements are necessary to allow PG&E infrastructure to be constructed outside of the dedicated right-of-way on Dan Blough Drive and Walker Avenue, behind the sidewalk.

Alternative(s)
City Council may elect to not accept or vacate the proposed public utility easements and right-of-way. The fiscal impact of doing so would be borne by the developers of Betteravia Plaza, Tract 6008 as it would require the redesign of communication and electrical infrastructure proposed to be placed in the public utility easement, and the removal and reconstruction of a portion of Dan Blough Drive surface and underground improvements constructed in anticipation of this approval. The private parties of Betteravia Plaza, Tract 6008, CHC and Bradley Land Company, have a private agreeme nt they have been working under to realign Dan Blough Drive and provide appropriate public infrastructure to support development in the area.

Fiscal Considerations
There are no significant fiscal considerations anticipated with the proposed action. The developer has paid the requisite fees for staff time to review and record these documents.

Impact to the Community
3 The proposed realignment of Dan Blough Drive provides a safety and accessibility improvement over the previously approved alignment. Full public improvements are able to be constructed and the roadway aligns with the roadway east of Western Avenue. The proposed public utility easements will allow for appropriate utility separation and future maintenance activities.

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA

MARIA, CALIFORNIA, ACCEPTING DEDICATION OF RIGHT-OF-WAY

ALONG THE SOUTHERLY PORTION OF DAN BLOUGH DRIVE

BETWEEN SOUTH BLOSSER ROAD AND SOUTH WESTERN
AVENUE

WHEREAS, Betteravia Plaza, Tract 6008 Final Map was adopted and approved by City Council on October 15, 2019, and a dedication of right-of-way was recorded for a then titled Hickok Drive; and

WHEREAS, on September 20, 2022, the City Council of Santa Maria adopted Resolution No. 2022-109 to rename Hickok Drive to Dan Blough Drive; and

WHEREAS, the developer of Betteravia Plaza, Tract 6008 and Community Health Centers of the Central Coast Inc. (CHC), the property owner of APN 117-330-100 have come to a mutual agreement to fully construct Dan Blough Drive in an alignment matching the alignment of Dan Blough Drive east of Western Avenue; and

WHEREAS, CHC, in accordance with their agreement, has agreed to dedicate the southerly half of Dan Blough Drive along their property frontage; and

WHEREAS, the developer of Betteravia Plaza, Tract 6008 has prepared a legal description and exhibit of the area to grant an easement to the City and has paid all applicable fees to process the recordation of the easement; and

WHEREAS, the City Surveyor has reviewed the legal description and exhibit of the area to be summarily vacated and found both to be technically correct; and

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. That the public utility easement, as shown in Exhibits A-2 and B-2, is approved and accepted by the City of Santa Maria.

2. That from and after the date this Resolution is recorded with the Santa Barbara County Clerk-Recorder, the public utility easement as shown in Exhibit A-2 and described in Exhibit B-2 shall constitute a public utility easement; and

3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

2 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 15th day of August 2023.

ATTEST:

Chief Deputy City Clerk

Mayor

EXHIBIT – Exhibit A-2 and B-2_DanBloughDrive ROW
Dedication
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA

MARIA, CALIFORNIA, SUMMARILY VACATING A PORTION OF
EXISTING RIGHT-OF-WAY DEDICATION OVER LOTS 1 AND 2 OF
BETTERAVIA PLAZA FINAL MAP, TRACT 6008

WHEREAS, the Streets and Highways Code §8333(c) permits summary vacation because the easement has been superseded by relocation, or determined to be excess by the easement holder, and there are no other public facilities located within the easement; and

WHEREAS, the property owner of Lot 1 and 2 of Betteravia Plaza, Tract 6008, has prepared a legal description and exhibit of area to be summarily vacated and has paid all applicable fees to process the abandonment; and

WHEREAS, the City Surveyor has reviewed the legal description and exhibit of the area to be summarily vacated and found both to be technically correct; and

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. That the portion of the existi ng right-of-way, as shown in Exhibit B-1, is summarily vacated pursuant to Streets and Highways Code, Part 3, Chapter 4, §8333(c).

2. That from and after the date this Resolution is recorded with the Santa Barbara County Clerk -Recorder, the right-of-way as shown in Exhibits A -1 and described in Exhibit B-1 shall no longer be or constitute a public utility easement; and

///

2 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 15th day of August 2023.

ATTEST:

Chief Deputy City Clerk

Mayor

EXHIBIT – Exhibit A-1 and B-1_DanBloughDrive Summarily
Vacating ROW
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA

MARIA, CALIFORNIA, ACCEPTING AN EASEMENT FOR PUBLIC

UTILITY PURPOSES ALONG THE NORTHERLY PROPERTY LINE OF
LOT 1 LLA PER INSTRUMENT NUMBER 2015-0058928

WHEREAS, Betteravia Plaza, Tract 6008 Final Map was adopted and approved by City Council on October 15, 2019, and a dedication of public utility easement and right- of-way was recorded; and

WHEREAS, following private negotiation and mutual agreement between the developer of Betteravia Plaza, Tract 6008 Lots 1 and 2, and Community Health Centers of the Central Coast Inc. (CHC), Dan Blough Drive right -of-way dedication and abandonment is proposed to better align Dan Blough Drive across Western Avenue; and

WHEREAS, CHC, proposes to dedicate a public utility easement along the northerly property line of APN 117-330-100 for access to the public water line located on APN 117-330-100; and

WHEREAS, the property owner of Lot 1 and 2 of Betteravia Plaza, Tract 6008, has prepared a legal description and exhibit of area to grant an easement to the City and paid all applicable fees to process the recordation of the easement; and

WHEREAS, the City Surveyor has reviewed the legal description and exhibit of the area to be summarily vacated and found both to be technically correct; and

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. That the public utility easement, as shown in Exhibits A and B, is approved and accepted by the City of Santa Maria.

2. That from and after the date this Resolution is recorded with the Santa Barbara County Clerk-Recorder, the public utility easement as shown in Exhibit A and described in Exhibit B shall constitute a public utility easement; and

3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall con sult with the City Manager and City Attorney concerning any changes deemed necessary.

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2 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 15th day of August 2023.

ATTEST:

Chief Deputy City Clerk

Mayor

EXHIBIT – Exhibit A and B_DanBloughDrive Public Utility Easement
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA

MARIA, CALIFORNIA, ACCEPTING AN EASEMENT FOR PUBLIC
UTILITY PURPOSES OVER LOTS 1 AND 2 OF BETTERAVIA PLAZA, TRACT 6008

WHEREAS, Betteravia Plaza, Tract 6008 Final Map was adopted and approved by City Council on October 15, 2019, and a dedication of public utility easement and right- of-way was recorded; and

WHEREAS, following preparation of construction documents for the development, it was determined additional width is required for necessary public utilities such as communications and electrical services; and

WHEREAS, the City Surveyor has reviewed the legal description and exhibit of the area to be summarily vacated and found both to be technically correct; and

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. That the public utility easement, as shown in Exhibits A and B, is approved and accepted by the City of Santa Maria.

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2 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 15th day of August 2023.

ATTEST:

Chief Deputy City Clerk

Mayor

EXHIBIT – Exhibit A and B_Lots 1 and 2 Public Utility
Easement
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA

MARIA, CALIFORNIA, ACCEPTING AN EASEMENT FOR PUBLIC
UTILITY PURPOSES OVER LOTS 3 AND 4 OF BETTERAVIA PLAZA, TRACT 6008

WHEREAS, Betteravia Plaza, Tract 6008 Final Map was adopted and approved by City Council on October 15, 2019, and a dedication of public utility easement and right- of-way was recorded; and

WHEREAS, the property owner of Lot 3 and 4 of Betteravia Plaza, Tract 6008, has prepared a legal description and exhibit of area to grant an easement to the City and has paid all applicable fees to process the recordation of the easement; and

WHEREAS, the City Surveyor has reviewed the legal description and exhibit of the area to be summarily vacated and found both to be technically correct; and

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. That the public utility easement, as shown in Exhibits A-1 and B-2, is approved and accepted by the City of Santa Maria.

2. That from and after the date this Resolution is recorded with the Santa Barbara County Clerk-Recorder, the public utility easement as shown in Exhibit A-1 and described in Exhibit B-2 shall constitute a public utility easement; and

3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy Cit y Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

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2 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 15th day of August 2023.

ATTEST:

Chief Deputy City Clerk

Mayor

EXHIBIT– Exhibit A-1 and B-2_Lots 3 and 4 Public Utility Easement
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA

MARIA, CALIFORNIA, ACCEPTING AN EASEMENT FOR PUBLIC
UTILITY PURPOSES OVER LOT 5 OF BETTERAVIA PLAZA, TRACT
6008

WHEREAS, Betteravia Plaza, Tract 6008 Final Map was adopted and approved by City Council on October 15, 2019, and a dedication of public utility easement and right- of-way was recorded; and

WHEREAS, the property owner of Lot 5 of Betteravia Plaza, Tract 6008, has prepared a legal description and exhibit of area to grant an easement to the City and has paid all applicable fees to process the recordation of the easement; and

WHEREAS, the City Surveyor has reviewed the legal description and exhibit of the area to be summarily vacated and found both to be technically correct; and

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. That the public utility easement, as shown in Exhibits A-2 and B-2, is approved and accepted by the City of Santa Maria.

///

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2 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 15th day of August 2023.

ATTEST:

Chief Deputy City Clerk

Mayor

EXHIBIT – Exhibit A-2 and B-2_ Lot 5 Public Utility Easement APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

FOR THE COUNCIL MEETING OF AUGUST 15, 2023

COUNCIL AGENDA REPORT

TO: City Council

FROM: City Manager
Prepared by: Director of Public Works

SUBJECT: US 101/Betteravia Road Interchange - Project Study Report

Description:

The City Council will consider approving an agreement for the US 101/Betteravia Road Interchange Project Study Report.

RECOMMENDATION:

Adopt a Resolution approving a Professional Services Agreement with the Wallace Group to prepare a Project Study Report for the US 101/Betteravia Road Interchange.

BACKGROUND:

The US 101/Betteravia Road Interchange is identified as a capital improvement project in the City’s Growth Mitigation Program. The subject interchange is also identified in the Santa Barbara County Associati on of Governments ( SBCAG) Measure A Program of Projects. In addition, it is also identified in the City’s FY 22-24 Capital Budget.

The Betteravia Road Interchange has the highest volume of traffic, specifically on Betteravia Road, west of the freeway. In accordance with the SBCAG project description, “The purpose of the project is to improve the operations at the Highway 101/Betteravia Road Interchange by making improvements to the northbound ramps in the southeast quadrant of the interchange”. Stemmed by the recent growth of commercial development at and near Enos Ranch, the need for a Project Study Report (PSR) at the subject interchange was deemed necessary.

On September 13, 2022, the Engineering Division prepared an advertisement to transportation engineering consultants for the initiation of a PSR for the US 101/Betteravia Road Interchange.

On October 22, 2022, two consulting firms submitted proposals. Th ese proposals were received and evaluated based on the following qualifications: experience with Caltrans District 5, project understanding, schedule, references, and accessibility of the firm. The 2 two consultants were reviewed internally by Engineering staff. The proposals were ranked as follows:

1. The Wallace Group

2. Consor Engineers

Following the ranking of the consultants, staff entered contract negotiations. An agreement was reached with the first-ranked consultant, The Wallace Group.

DISCUSSION:

The Project Initiation Document is the first state in the Caltrans project development process of identifying a solution for a specific transportation deficiency. The most commonly prepared Project Initiation Document is the PSR. A PSR is required before using state or federal funds for capital improvements on or near the State Highway System (SHS), whether publicly or privately funded. As the owner and operator of the SHS, Caltrans is responsible for PSR development and oversight of PSRs developed by resources outside the agency. A PSR is a pre -programming document that provides preliminary information on a project’s scope, schedule, and cost before funds are committed for subsequent phases of development, which include: environmental, design, right-of-way, and construction. Since the PSR is the first stage in project development, it is an important place to implement financial constraints and begin assessment of timed project delivery by determining when the PSR process should begin.

Alternative(s)
The City Council may choose to not award the PSR contract to The Wallace Group and direct staff to readvertise the request for proposals.

Fiscal Considerations
Funding for the PSR is identified in the City’s FY 22-24 Capital Budget. Funds allocated for the completion of the project will be supported with Gas Tax and the General Fund.

Impact to the Community
There should be no fiscal impact on the community.

ATTACHMENTS

Attachment A – Agreement_US 101 Betteravia Road Interchange PSR

AGREEMENT FOR PROFESSIONAL SERVICES

US 101/BETTERAVIA ROAD INTERCHANGE PROJECT STUDY REPORT

This Agreement is made on August 15, 2023 , by and between Wallace Group, a California Corporation (“Consultant”), and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:

WHEREAS, City has determined it is in the public interest to proceed with the work hereinafter described as "Project"; and

WHEREAS, City has determined the Project involves the
performance of construction services of a temporary nature; and

WHEREAS, City does not have available employees to perform the services for the Project; and

WHEREAS, City has requested the Consultant to provide
manpower to complete the Project; and

WHEREAS, Consultant is registered or licensed in California to perform construction services for the Project.

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination. The term of this contract is four hundred and fifty (450) days, beginning on the date first written above. This contract may be extended by mutual consent of the parties. This contract may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state , or federal law.

Termination is effective 14 days after deposit of notice as specified in this Agreement.

2.02. Services to be Performed. Consultant shall determine the method, details, and means of providing engineering studies and design services. More specifically, Consultant agrees to perform the specific services listed in Exhibit “A.”

2.03. City’s Duties. City’s duties under this Agreement are to coop erate with Consultant in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit “B.”

2.05. Insurance. Consultant shall provide insurance as listed in Exhibit “C.”

2.06. Exhibits. Exhibits “A,” “B,” and “C” are attached and incorporated.

3. Consultant’s Obligations.

3.01. Minimum Amount of Service. Consultant shall devote sufficient time to perform services under this agreement efficiently and effectively. Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant’s sole discretion, as long as the performance of these extra-contractual services does not interfere with or present a conflict with City's business. 2 Atty. Rev. 2021

3.02. Tools and Equipment. Except as otherwise stated in this Agreement, Consultant will supply all tools and equipment necessary to perform this Agreement.

3.03. Status. Consultant (including its employees) is an independent consultant. No employer/employee relationship exists between Consultant and the City.

Consultant's assigned personnel shall not be entitled to any benefits payable to employees of the City. The City is not required to make any deductions or withholdings from the compensation payable to Consultant under this agreement. Consultant (as a business entity, including its employees) is a “design professional” as defined by California Civil Code section 2782.8(c)(3).

3.04. Indemnification. To the fullest extent permitted by law, the Consultant shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys’ fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of the Consultant (including its employees ).

The provisions of this paragraph survive completion of the services or the termination of this contract. The provisions of this Section are not limited by the provisions of the Section relating to insurance.

4. Miscellaneous

4.01. Notices. All communication relating to the day -to-day activities of this Agreement shall be exchanged between a designated representative of the CITY and a representative of CONSULTANT, listed below. All notices shall be addressed as follows unless a written change is filed with the City:

To City:

Attn.: David Beas
Public Works/Engineering
110 S. Pine Street, Suite 221
Santa Maria, CA 93454
To Consultant:

Attn.: Jorge Aguilar
Wallace Group
612 Clarion Court
San Luis Obispo, CA 93401

If the designated Representative or address of either party changes during the term of this agreement, a written notice shall be given to the other party prior to the effective date of change. Any written notices required under this agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used.

4.02. Compliance With Laws, etc. Consultant shall comply with all laws, including but not limited to the rules and policies of the City, in performing this agreement.

4.03. Integration. This agreement constitutes the entire agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this agreement must be in writing and signed by the appropriate representatives of the parties.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.
3 Atty. Rev. 2021

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.08. Severability. The provisions of this agreement are severable. If any part of this agreement is held invalid by a court of competent jurisdiction, the remainder of the agreement shall remain in full force and effect unless amended or modified by mutual written consent of the parties.

4.09. Submittals. In addition to any other submittals required by this agreement, Consultant shall submit copies of its current business license and current certificate of workers’ compensation coverage to the City before beginning work on this project.

4.10. Prevailing Wage. Prevailing Wage. If applicable, Consultant and all Subcontractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code. The Director's determination is on file and open to inspection at www.dir.ca.gov and is referred to and made a part hereof; the wage rates therein ascertained, determined, and specified are referred to and made a part hereof as though fully set forth herein.

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

CONSULTANT CITY OF SANTA MARIA, a political
subdivision of the State of California

___________________________
By:

___________________________
By: JASON STILWELL
City Manager
ATTEST:

___________________________
Rhonda M. White, CMC
Chief Deputy City Clerk
APPROVED AS TO FORM:

______________________
City Attorney

______________________
Risk Manager

4 Atty. Rev. 2021

EXHIBIT “A”

SERVICES TO BE PERFORMED

Task 1: Project Management And Quality Assurance
This task is focused on team management and coordination of internal and external team member functions. Our Project Understanding and Approach is an integral part of our scope of work and as such, the conditions stated therein are hereby incorporated into this scope.

The Wallace Group team has been working closely with City, Caltrans and SBCAG staff on the US101/Betteravia interchange through the development of the interim solution and the approval of the cooperative agreement and project charter.

Primary components of this task will include:

Task 1.1 Project Management

Project management includes administration of contractual and financial functions, maintenance of schedule, internal team/external client invoicing, bud - get monitoring, and status reporting. These elements will be monitored and/or provided for the project on a monthly basis. This task will include applying for a Caltrans encroachment permit for surveying within US101 and requesting that the City prepare and pro - vide private property Right s-of-Entry needed for survey, geotechnical, environmental study, and the design team’s review of the site. This task assumes the project will have up to a maximum of a 24-month duration.

Task 1.2 Quality Assurance and Control

Quality Assurance and Control for our internal products will be accomplished with this subtask, each team member firm will be responsible for individual product reviews with Wallace Group having a consistency review role for the overall efforts. Quality Assurance will be performed on the deliverables produced and will include the production of the “Design Checklist” per Caltrans Design Information Bulletin (DIB) 78 requirements for the PSR -PDS. Our team includes senior and experienced staff members to take an objective review at the a pproach, assumptions, geometric layout, and calculations of deliverables prior to submittal. The reviews will be tracked and recorded in the Project’s Quality Management Plan.

Task 1 Deliverables:
 Status reports and invoicing
 Schedule and updates
 Quality Management Plan

Task 2: PDT and Team Meetings

This task is primarily focused on initiating and continuing the coordination process with the City, Caltrans District 5, the Santa Barbara County Association of Governments 5 Atty. Rev. 2021

(SBCAG) representative, and with appropriate stakeholders as determined by the City’s Project Manager (PM). It is anticipated that the Cooperative Agreement executed during the Pre-PID phase of the project will not require revisions or additional coordination efforts during the PID phase.

The Project Charter, also completed during the Pre-PID phase, will be reviewed with City staff and recommendations provided for City and Caltrans finalization in conformance with the Caltrans PDPM process. Per typical Project Charter terms, a Core Project Development Team (PDT) leadership group will be established. The effort to review and affirm the Project Charter with the City and Caltrans is estimated as an up to 8 -hour effort. The formation of the PDT is assumed to include the Caltrans PM, the City PM, a representative from SBCAG, and the Wallace Group PM with relevant Task Leads participating at specific meetings as appropriate.

PDT meetings will be coordinated between the core PDT members with each having responsibility to further coordinate attendan ce as appropriate within their respective groups.

This effort will include notices and agendas, facilitation of discussions at the meetings, and distribution of meeting notes with appropriate action items. We have anticipated up to seven (7) PDT meetings t hroughout the PSR -PDS process, which includes a kick -off and 6 subsequent meetings. Meetings are assumed to be either remote/online meetings or held in Wallace Group or Caltrans District 5 offices in San Luis Obispo, except for the kickoff meeting which we assume will be in-person.

In addition to the PDT meetings, we anticipate regular update meetings with the City and informal meetings with Caltrans task leads to discuss project specific project issues which may include the Wallace Group PM and appropriate Task Lead(s). We have included a total of up to twelve (12) additional meetings for coordination. These meetings are assumed to be remote 1-hr meetings.

Task 2 Deliverables:
 Finalized Project Charter and PDT Formation
 Meetings- Seven (7) PDT meetings, Twelve (12) City/Caltrans meetings  Meeting Agendas and Notes

Task 3: Survey And Right Of Way (ROW)

Task 3.1 Topographic Base Map
The topographic survey base map will be prepared for use by the designers in alternatives analysis. This map will be prepared at an accuracy scale of 1 inch = 40 feet with a vertical contour interval of 1 foot. The horizontal datum will be based on the California Coordinate System of 1983, Zone 5 (CCS83) and the vertical datum will be based on North America Vertical Datum of 198 8 (NGVD 88) and constrained to Caltrans Survey Control. Obtaining Rights-of-Entry from private property owners (by the City) will be a first order of work to facilitate early mapping for the area.
6 Atty. Rev. 2021

Wallace Group survey staff will establish semi -permanent primary and secondary control points for the topographic survey based upon the North America Datum of 1983 and the Caltrans High Accuracy Reference Network (HARN), NAD 83 1991.35 epoch. Prior to the start of field work, Wallace Group surveyors will coordinate with the City and Caltrans as appropriate to determine the available existing and preferred horizontal control basis. We will set additional control points along the public roads within and near the survey limits so that the project’s survey control will have a high probability of remaining retraceable throughout the project design and construction process.

A color orthophoto with a 0.25’ pixel size of the anticipated survey area will be prepared. The aerial photography will be obtained at a scale suitable for preparing topographic mapping at a scale of 1-inch = 40-feet, with a contour interval of 1 foot. Though flown for the specific scale mentioned, mapping will allow for sheets to be prepared using various scales as necessary.

Figure 1 shows the area anticipated to be surveyed.

FIGURE 1 Area to be surveyed for basemapping

Task 3.2 Right of Way (ROW) Mapping

Wallace Group will provide record map research and record mapping of right of way and property lines within the project area. We will coordinate closely with the design team, so our deliverables appropriately represent the location of these lines in a mann er sufficient to help estimate the number/area of parcels required for acquisition, and the likely number of easements needed. This record level research is based on the understanding that the level of study is intended to develop a planning level cost estimate for potential right of way needs and to identify additional studies that may be needed during PA&ED.

7 Atty. Rev. 2021

This subtask includes acquiring pertinent right of way maps from Caltrans, record survey maps from the Santa Barbara.

County Surveyor’s Office records and assessor parcel maps. We will review and compile this information into a “best fit” representation of the existing boundary lines. The project area for this effort includes an approximate area as shown shaded red in Figure 1 and those right of way and parcel property lines summarized below:

1. US 101 right of way lines and control lines for the north and south bound lanes within 1,200 feet, north and south of, Betteravia Road.

2. Betteravia Road right of way from 150 feet westerly of South Bradley Road to 350 feet easterly of Nicholson Avenue.

3. South Bradley Road right of way adjoining and within 150 feet of Betteravia Road right of way.

4. Nicholson Road right of way adjoining and within 300 feet of Betteravia Road.

5. Private property line between APN’s 128-092-001 and 128-092

6. Private property lines between APN’s 128-093-091, 128-093-022, 128-093-023 and 128-093-024

In addition to available records, we will rely on our internal knowledge of record mapping of the project area that has been compiled through many years of local project experience, including the survey mapping completed by Wallace Group in June of 2017. The mapping included topographic and right of way mapping for US 101 southbound offramp and Betteravia Road to 1,000 feet westerly of the off ramp. This existing understanding provides for an efficient approach to completing this scope of services and deliverables.

Illustration Of Prior Mapping At Project Site

The mapping will be constrained horizontally to the California Coordinate System of 1983, Zone 5 projection based on record coordinate information shown on Caltransright of way maps and monument maps. County of Santa Barbara record maps will be rotated and adjusted to fit this basis of datum. The location of parcel property lines will

8 Atty. Rev. 2021

be based on assessor parcel maps and assessor parcel GIS available shape files. We have assumed that the existing lines required are shown on and/or can be determined from County of Santa Barbara record maps. If it is discovered that portions of existing street right of way lines are not shown and/or are not accurately depicted, we will discuss viable solutions with the project team.

This research and approximate re-establishment of right of way lines and parcel property lines will be compiled in a Civil 3d 2021, or newer, base map. We will label street names, right of way widths, adjacent assessor parcel numbers and appropriate research notes that document and memorialize our process. This compilation of line work and information will be shown over publicly available aerial imagery, either the available from the County of Santa Barbara or attained by Wallace Group. If further research is deemed necessary by the owner or Project Manager, preliminary title reports will need to be acquired for the lands adjacent to these right of way lines. For budgeting purposes, this is not included in this scope of services and will be addressed through a contract amendment and fee increase.

Task 3.3 Utility Coordination - ‘A’ Letters

Wallace Group will utilize a utility database that is kept by 811 Dig Alert to determine the registered utilities within the project limits. Our team will prepare ‘A’ letters informing the utility companies that there is a project is proposed in the area and requesting utility atlas maps, documentation, any proposed improvements planned, and information and verification of prior rights. The Utility ‘A’ lette rs will be prepared and then provided to the City or placed on City letterhead for transmittal. It is assumed that the information will be provided at no charge by the utility companies and if a charge is required it would be a City responsibility. The ut ility atlas plans and our topographic mapping will serve as a base map for a determination of potential utility conflicts and shown on appropriate plan sheet(s). At this stage in the project development, we are not recommending pot holing utilities.

We will use an electronic tracking system that can be shared with the City indicating when the Utility ‘A’ letters were sent, who they were sent to, date of follow up, date of response, if they have facilities at the site and any remarks. We will compile a matrix of existing utilities that will include: utility owner and contact information, Utility type/size/material, Correspondence dates and details, and if conflicts are anticipated with the proposed construction.

Task 3 Deliverables:

 Topographic Mapping
 Record Right of Way Mapping
 Utility A Letters
9 Atty. Rev. 2021

Task 4: Traffic Analysis / Intersection Control Evaluation, Step 1

As part of the Wallace Group team, DKS will be providing the traffic operations analysis an d Intersection Control Evaluations (ICE). In coordination with Wallace Group, DKS will utilize currently available data and develop new data to evaluate multiple interchange design alternatives. The following four analysis stages will be performed by DKS:

1. Gather existing traffic data near the study site;

2. Examine the City’s Active Transportation Plan, Local Roadway Safety Plan, and Long-Range Transit Plan and other planning documents and utilize the City’s new travel demand to develop new forecasts which es timate the future multi - modal travel demand patterns in the study area

3. Develop a Stage 1 ICE study which evaluates the feasibility of several interchange control concepts

4. Develop a Traffic Engineering Performance Assessment (TEPA) which defines the scope of work for future traffic studies

Given the limited scope of work involved in a PSR-PDS, the project study area will be focused on the immediate interchange area plus one service intersection east and west (i.e., Bradley Road to Nicholson Avenue). The interchange currently primarily serves traffic to and from the west side of the freeway, but City growth plans could show a significant amount of housing or other growth to the east which will increase the demand to the currently underutilized movements in the interchange. Local operations are expected to dictate the operational patterns at the interchange so freeway analysis will be limited to a planning level review.

DKS will develop operations models for one (1) hour AM and PM peak periods for the following analysis scenarios:

A. Existing Conditions: Used for model calibration and to establish baseline operating conditions
B. Forecast No Build: Represents 20 years after construction with existing configuration accounting for other approved adjacent projects. Used for comparison with other scenarios
C. Forecast Alternatives: Represents 20 years after construction with up to four (4) primary interchange configurations. Includes other approved adjacent projects.

Opening year analysis will not be conducted. Forecast analysis will be used primarily to determine operations feasibility of alternatives identified through a high -level screening process.

DKS will conduct a review of available traffic studies completed near the Betteravia Road Interchange to determine if there is any existing traffic count data which can be 10 Atty. Rev. 2021

used for the current study. Special attention will be paid to counts which represent pre - COVID19 pandemic conditions. Any locations where valid count s cannot be found will need new traffic data collection will be evaluated and adjusted if necessary, based on historic data.

Given that only four (4) intersections are proposed for analysis (ramp termini + 1), collecting new traffic counts is recommended. These new counts will be compared with the older pre - COVID counts to determine if they are representative or should be factored for greater representativeness. DKS will also use the City’s most current travel demand model to inform how to “grow” the count data to reflect future (design year) conditions.

DKS staff has been working closely with the City of Santa Maria on several local traffic studies and has a long history working with Caltrans District 5 Traffic Operations staff. DKS has successfully applied the City’s new travel demand model and will review model assumptions and performance including network details, traffic analysis zone structure and land use data, within the US 101 Betteravia Interchange study area to help to identify model adjustments as appropriate for its application.

The objectives of this task are 1) to identify performance deficiencies for both existing and improvement alternatives of infrastructure, operations, and safety; 2) to estimate the operational and safety performance of p roposed new infrastructure, if applicable; 3) to estimate the operational and safety performance impacts of proposed improvements to existing infrastructure; and 4) to quantify cost -benefit of the proposed improvement alternatives.

The traffic analysis and TEPA prepared in this scope of work will conform to the current edition of Caltrans’s Project Development Procedures Manual (PDPM) Appendix S, Chapter 5, Article 5 Traffic Engineering Performance Assessment.

Task 4.1 Traffic Memorandum of Assumptions
As envisioned in the Cooperative Agreement, one of the first items of work will be to prepare a Traffic Memorandum of Assumptions (MOA) to be agreed upon by the stakeholders and to document the agreement between the City and Caltrans for conducting the traffic analysis. In coordination with Wallace Group, DKS will prepare an MOA to provide to City and Caltrans for approval.

The MOA will describe the approach for the traffic analysis and assumptions, including study limits, data collection, validation, horizon years, model choice and tools for travel forecasting and traffic operations analysis. The recommended study limits alo ng East Betteravia Road would extend from west of South Bradley Road to Nicholson Avenue and from the north freeway ramp terminals of the future McCoy Lane interchange to the south ramp terminals at Stowell Road. The MOA will also identify appropriate model enhancements or post- processing procedures to provide benefits for the traffic analysis. 11 Atty. Rev. 2021

Task 4.2 Traffic Counts, Existing and Projected Volumes

Intersection Counts

1. US 101 NB/Betteravia Road

2. US 101 SB/Betteravia Road

3. Betteravia Road/Bradley Road

4. Betteravia Road/Nicholson Avenue

5. US 101 NB/Stowell Road(a)

6. US 101 SB/Bradley Road(a)

(a) Counts required for US101 merge/diverge/weaving analysis between interchanges.

DKS will obtain current AM/PM traffic counts for the US 101 segments listed below. The team will contact Caltrans to determine if new traffic counts for the US 101 segments are available.

If not, the most recently published traffic counts will be applied.

US 101 Volumes

1. US 101 NB/SB – north of Betteravia Road

2. US101 NB/SB – south of Betteravia Road

DKS will use the City’s recently updated travel demand model. Ostensibly, the City’s preferred build-out land use envisioned as part of the City’s on-going General Plan update will be within the City’s travel demand model. This will provide the AM/PM peak hour traffic forecasts to the Wallace Group team. It is our understanding that the land use assumptions for Area 9 could have a tremen - dous effect on the operational performance of the City’s roadway network, therefore prior to beginning our work, we will coordinate with the City of Santa Maria to resolve the future year land use assumptions.

Task 4.3 Traffic Engineering Performance Assessment (TEPA)

The Wallace Group team will prepare the TEPA using relevant data and information from existing sources an d describe current and future conditions. Existing sources may include Caltrans Traffic Census, PeMS, Truck Volume Book, TASAS Accident Database, as well as the June 2006 Project Study Report and recent work Wallace Group and DKS is performing for the southbound ramp terminal. Further data collection and traffic analysis to be performed as part of the subsequent intersection control evaluation (ICE) task will be identified in the TEPA document.

Collision History

DKS will summarize the collision data for the study intersections and roadways and provide a figure showing the collision history by accident type. The collision data will be from the City’s recently approved Local Roadway Safety Plan (April 2022) developed in coordination with the City by DKS.
12 Atty. Rev. 2021

Multimodal Connectivity

DKS will re-purpose the Level of Traffic Stress (LTS) analysis developed as part of the City’s recent Active Transportation Plan (June 2020). Prior to joining DKS, Jim Damkowit ch managed the City’s Active Transportation Plan. As part of the interchange configuration alternatives analysis DKS will determine changes to the LTS network with particular emphasis on creating a Low-Stress connection across the Betteravia interchange. B ased on its current design elements for accommodating pedestrians and bicyclists, the US 101 Betteravia interchange creates a barrier effect to east-west pedestrian and bicycle movements. As urban development begins east of the interchange, connectivity be tween the planned housing developments to the east and the current retail developments to the west will be key in addressing future local traffic growth and ensuring that there are opportunities for short range trips to be made without the need of a car. A key component of improvements to this interchange will be to reduce the barrier effect.

Travel Demand Model Forecasting

DKS will conduct travel demand forecasting for the analysis horizon year utilizing the City’s recently updated travel demand model. DKS is one of the few consulting firms with experience in applying this updated model and will be able to quickly and efficiently make any refinements necessary for the evaluation of the interchange through the PSR - PDS process. Before forecasts are used fo r analysis, the model outputs will be post - processed using the procedures recommended in NCHRP Report 255. Ostensibly, the City’s preferred General Plan (currently under development) build- out land use will be applied to this forecast.

Task 4.4 Intersection Control Evaluation (ICE) Step 1

DKS will prepare traffic and safety studies which support a stage 1 ICE study. Per Caltrans Traffic Operations Policy Directive (TOPD) 13-02, this study will focus on Access Strategy and Configuration Assessment and Screening and will leave more detailed engineering studies for the PA&ED stage of the project. The ICE process integrates and, in many respects, facilitates the traffic studies and alternatives development activities. The MOA will set the foundations to work collaboratively and early with the City and Caltrans to maximize the flexibility of the ICE policy and conduct the detailed engineering, operations, and performance analyses needed to advance Step 1 ICE recommendations. Interchange concepts will first be evaluated at a high level for feasibility. As a preliminary review the top four (4) concepts which the City wants to move forward will be evaluated using Sim-Traffic microsimulation. DKS will determine delay and queueing benefits which are key for identify ing feasible interchange designs. For the purposes of the safety analysis, DKS will review the available crash history in the study area and identify any existing trends. Interchange concepts will be evaluated based on how they interact with these existing trends as well as any potential benefits or disbenefits they may have for safe operations.
13 Atty. Rev. 2021

The first step will be to consider applicable Caltrans System Planning document Transportation Concept Report (TCR) and more recent work for the southbound ramp terminal to generate the Step 1 ICE document.

In addition, the Wallace Group team will consider alternative interchange forms (e.g., tight diamond, diverging diamond, etc.) to establish desired federal road hierarchy at interchanges if feasible. Further DKS will objectively evaluate and compare signal and roundabout intersection control at the ramp terminals and Betteravia and Nicholson Avenue intersection.

The evaluation results will support outreach and advisory committee activities to allow stakeholders to make investment decisions based on the optimal traffic control and operational strategy for the design life of the interchange. Specifically, these evaluations could be applied to each ramp terminal intersection and adjacent road intersections:
 Safety performance and collision cost estimation, where quantifiable  Weekday AM and PM peak hour capacity and operational considerations  Service life analysis
 Conceptual Initial/phased estimated construction costs  Cost of performance impacts / Cost savings of performance benefits (controlling peak hour cost of delay)
 Operation and maintenance life-cycle costs
 Multimodal considerations
 Cost effectiveness of reduced pollutant emissions

The footprints of the concept s will support evaluating and finalizing the environmental study areas. Step 1 ICE would evaluate and advance intersection control strategies and potentially offer recommendations to screen lower ranked concepts. The Wallace Group team will prepare and submit Intersection Control Evaluation (ICE) documents for Step 1 as part of this phase of the project.

Task 4.5 Traffic Operations Sensitivity Analysis

DKS will conduct a traffic operations analysis for no build and up to three project alternatives for the opening year and future design year forecasts. DKS would first propose using SYNCHRO and SimTraffic to evaluate signalized intersections and could apply VISSIM microsimulation tools if needed. We would optimize traffic models to assess the potential benefits of moving the southbound ramp terminals. Refinements to the configurations of each alternative will be based on operational analysis results.

DKS will prepare and submit a technical memorandum capturing the findings of the traffic operations sensitivity analysis.

Task 4.6 Conceptual Design and Review

The Wallace Group team will prepare up to four (4) high level initial interchange configuration concepts. The concepts would be at a scaled sketch planning level where 14 Atty. Rev. 2021

the roundabout and/or signal concepts, as well as interchange configuration concepts, and roadway network modification alternatives are depicted over publicly available aerial photography or mapping if project specific mapping is not yet ready. The sketches will be based upon the above traffic operation tasks. The concepts will be developed as part of the Step 1 ICE evaluations and be of sufficient detail to assess the conceptual project footprint and compare intersection control strategies. These concepts would be modified and enhanced to reflect design and operations principles and site adaptation needs

DKS will prepare a TEPA based on the findings of the data collection efforts and ICE study prepared in earlier tasks. This document will focus on the recommendations for further analysis during the PA&ED phase and the traffic studies needed to complete the design approval process for the interchange in the future. The TEPA will identify any traffic deficiencies found in the ICE study which need to be resolved in future traffic studies.

Task 4 Deliverables:
 Traffic Memorandum of Assumptions
 Draft and Final TEPA
 Draft and Final Step 1 ICE
 Draft and Final Traffic Operations Sensitivity Analysis Memorandum Four (4) Initial concept configurations

Task 5: Draft PSR – PDS

A draft Project Study Report (PSR ) was at least partially developed in June 2006 but to our knowledge, the previous PSR was not approved by Caltrans. Based on that prior traffic analysis the alternatives discussed for the current effort could include the following: past PSR alternatives c ould be reconsidered as part of the current effort, a modified diamond interchange configuration, a potential east side dual roundabout alternative, and a diverging diamond alternative . These initial concepts not withstanding, the PSR -PDS process is intended to identify feasible alternatives for further study in the PA&ED phase therefore Initial work on traffic assessment and discussions with the PDT will yield the actual alternatives to be included.

Each of the currently envisioned alternatives present u nique geometric, operational, and construction challenges which will be further explored in the PSR - PDS phase. Some of the challenges include commercial access on the east side of US101, Right of Way impacts, and consideration of road hierarchy and volumes. We acknowledge these challenges and believe we have assembled a project team who is uniquely experienced and qualified to develop a simple and cost-effective solution to encourage a smooth delivery of an approved PSR-PDS.

Anticipated nonstandard design features will be identified as they pertain to each alternative.

However, Design Standard Decision Documents (formerly design 15 Atty. Rev. 2021

exceptions) as identified in Chapter 21 of the Caltrans PDPM will not be prepared and are not required for submittal to Caltrans until the Project Approval & Environmental Document (PA&ED) phase of the project.

Task 5.1 Alternatives and Analysis

Preliminary roadway layouts and associated profiles for new road/ramp alignments wil l be prepared for up to four initial alternatives from those previously described. Layouts and associated profiles will include preliminary geometrics for the improvements to the US101/ Betteravia interchange and ramp termini. Preliminary geometrics will b e developed in CADD using the aerial mapping and ROW delineation developed in a prior task and will include proposed improvements at the interchange and potential modifications to Nicholson Avenue, as appropriate. The roadway plans will also include typica l sections of the improvements, anticipated grading limits and high-level planning of appurtenant roadway facilities necessary to support the improvements. As part of this task, we will also identify areas of potential ROW impacts for each alternative.

Task 5.2 –Advance Planning Studies

This task includes the development of the Advanced Planning Study (APS) in accordance with the requirements described in Caltrans OSFP Information and Procedures Guide Section 3-2 and Caltrans Memo To Designers (MTD) 1 -8. This task assumes a single APS study for a ground anchor earth retaining System (ERS) wall will be required at the east abutment of the existing overcrossing. This work with be in conjunction with the evaluation of alternatives requiring a new northbound onramp configuration such as loop or hook ramps on the east side of the highway. The APS will include a planning study drawing (General Plan), APS memorandum, an itemized cost estimate, and an APS checklist as follows:

Planning Study Drawings

The planning study drawing will depict the concept for the new structure and will include a structure General Plan showing plan, elevation, and typical section views of the proposed structure.

APS Design Memorandum

The design memorandum will summarize the overall scope and design of the structure including critical assumptions used to develop the APS. The memorandum will generally discuss key issues of the structure and their potential impacts to the project including geometric layout, vertical and horizontal clear ances, structure type, structure foundations, constructability, construction, and traffic staging, right of way, and utilities. 16 Atty. Rev. 2021

Itemized Cost Estimate

The cost estimate will be based on estimated quanti ties and unit prices based on Caltrans Contract Cost Data and recently completed similar projects. The cost estimate will only include structural items and will not include roadway related items including right -of-way costs and costs associated with relocating existing utilities. Quantities will be qualitative (such as cubic yards of concrete per square foot, lbs. of reinforcing per cubic yard of concrete, etc.) and will be based on Caltrans Bridge Design Aids 11-4.

Detailed quantity calculations will not be provided.

APS Checklist

A Caltrans APS Checklist will be provided that shows a summary of the information collected during the APS.

Task 5.3 Draft Preliminary Environmental Analysis Report (PEAR)

The purpose of the PEAR will be to satisfy the environmental component of the PID by clearly outlining and estimating the scope, schedule, and cost for completing the environmental process for a future phase of the project (PA&ED is assumed to be part of a future stage, and is not included in this scope of work). The PEAR will also preliminarily identify the anticipated environmental commitments from the project by identifying those aspects of the preliminary project alternatives that may have a potential significant effect on the environment based on information known to date. The PEAR will identify the type of future studies and evaluations which must be performed and the required environmental document that would be required to meet all California Environmental Quality Act (CEQA) and potential National Envir onmental Policy Act (NEPA) requirements. Additional environmental studies, including possible CEQA and NEPA compliance and permitting pursuant to federal and state agency requirements, are not included in this scope of work.

The PEAR will provide a qualit ative description of potential environmental resources and issues that could affect selection of the recommended alternative, including the types of permits that may be required. The PEAR will summarize specific, critical environmental issues that may affect project approval, programming, scheduling, design considerations, and/or cost.

Potential mitigation costs will be identified at an order of magnitude level. Each environmental issue will be discussed in sufficient detail to determine the requirement for further study or analysis.

Rincon will prepare a Draft and Final PEAR to present the results of the environmental studies, including identification of possible mitigation requirements. The report will include the following:
 Project description including purpose and need,
 Environmental setting,
 Resources identified and their sensitivity,
 Identification of high-risk environmental concerns,
17 Atty. Rev. 2021

 Potential effects, probable permits, and mitigation,
 Contacts/sources consulted,
 Recommendations,
 Mitigation cost estimate,
 Summary,
 PEAR environmental studies checklist, and
 Critical path environmental schedule from project programming through construction.

Rincon will conduct windshield surveys and describe resources for up to three project alternatives as explained in the following subtasks.

Land Use/Socioeconomic/Community Impact/Growth

A Rincon environmental specialist will conduct a windshield survey to identify any land use or community impact issues. The evalua tion will be based on the provided base map showing the parcels that could be affected by the project and previous work done for the feasibility of the project. The PEAR will describe the general setting of the study area, the types and numbers of structures in the project area, and those parcels affected by the project. Potential issues related to relocation of utilities will be discussed. A preliminary discussion of potential issues related to growth inducement will also be provided.

Farmlands/Timberlands

A Rincon environmental specialist will conduct a background records search, including evaluation of soils based on Natural Resource Conservation Service mapping, and evaluation of agricultural land use, to determine the potential for impacts to agricultural land.

Visual/Aesthetic Resources

A Rincon environmental specialist will conduct a background document review and windshield survey of the project area to identify scenic resources in the project area and any adverse visual impacts that might be introduced by the project, including any circumstances that have the potential to affect the viability or schedule of the project.

This information will be identified in the PEAR, along with potential agency permits and approvals that may be necessary.

Cultural Resources/Tribal Lands/Tribal Coordination

A Rincon cultural resources specialist will conduct a background records search and literature review at the regional Information Center of the California Historical Resources Information System (CHRIS). The records search and literature review will include the proposed project area as well as a 1-mile buffer around the area. Rincon will also contact the California Native American Heritage Commission to request a search of
18 Atty. Rev. 2021

their sacred lands files database and a list of local Native American representatives that may have knowledge of resources, including potential tribal cultural resources within the Study Area. The PEAR will identify information sources and contacts, describe survey methodology, and describe the project setting and sensitivity of each cultural resource identified by the background search. The report will discuss the effects that the project might have on resources within or adjacent to the project area, including any potential cultural resource issues that might affect the alternatives, cost, or viability of the project. In addition, the report will explain the permits, approvals and/or coordination which must be completed and provide an outline of a time schedule for such coordination, including completed Section 106 compliance.

Hydrology and Floodplain/Water Quality and Stormwater Runoff

A Rincon environmental specialist will conduct background research of the project area, including a review of the FEMA/ National Flood Insurance Program flood maps and local agency contacts. The PEAR will describe the project setting in terms of hydrology and floodplain issues and identify the bodies of water, if any, that might be affected by the project and potential storm water impacts. The report will describe what discharge conditions may be present that could affect the project design, scheduling, or construction techniques, discuss any agency coordination and permi ts, and map the locations of any constraints, including FEMA floodplains, that should be considered during preliminary design on the provided base map.

The evaluation will be conducted based on the results of research and review of the provided base map. No field visit is proposed to analyze this resource area.

Paleontological Resources

A Rincon environmental specialist will conduct a background document review of the project area to identify the paleontological potential for the project area. Based on s oil and formation type, general areas with potential paleontological sensitivity will be identified. Any areas with potential for paleontological resources will be mapped on the provided base map. Preparation of a Paleontological Identification Report is not proposed at this time.

Air Quality

A Rincon air quality specialist will conduct a background document review of the study area and make any necessary contacts with the Santa Barbara County Air Pollution Control District (SBCAPCD). The PEAR will describe the project setting, including existing air quality conditions in the project area, the air quality attainment status, and the whether the proposed project is included in the Regional Transportation Plan/ Regional Transportation Improvement Plan. Rincon will also identify any circumstances that have the potential to affect the viability or schedule of the project, including additional studies, and any monitoring or abatement measures required by the air district or California Air Resources Board. 19 Atty. Rev. 2021

Noise and Vibration

A Rincon noise specialist will conduct a background document review and windshield survey of the study area. A qualitative analysis of potential noise impacts on noise- sensitive uses will be conducted based on applicable federal and state regulatory requirements. The PEAR will identify any circumstances related to noise that have the potential to affect the viability or schedule of the project, including additional studies and land acquisitions.

Energy and Climate Change (Greenhouse Gas (GHG) Emissions)

The proposed project is not anticipated to result in significant construction or operational impacts on energy use. The project may require relocation of electrical or gas lines; i mpacts on existing energy lines would be discussed in the assessment. Rincon will provide a qualitative discussion of project climate change effects, based on regional planning strategies and project’s effect on GHG production. The Regional Transportation Plan, Regional Transportation Improvement Program, and/or specific project traffic studies will be reviewed for information on the reduction of vehicle hours traveled (VHT) and improved traffic flow for the region.

Biology

A Rincon biologist will obtain and review existing information to identify the potential biological resources that may be associated with the proposed project. The biologist will conduct a reconnaissance survey of the project area and identify potential resource issues, including sensitive species habitat. The PEAR will summarize the information obtained during the field investigation and describe existing conditions. Project issues related to removal of vegetation including potential impacts on nesting birds, will be described, as appli cable. The PEAR will identify specific studies or focused surveys needed, any timing issues for conducting the surveys, and any required permits, agreements, or approvals that will be necessary to comply with local, state, and federal regulations.

Cumulative Impacts

The PEAR will include a discussion of cumulative impacts considering potential impacts resulting from other projects know or projected to occur within the vicinity of the project within the foreseeable future. A recommendation will be provided as to whether a cumulative impact analysis is needed for a particular resource in the subsequent environmental document phase.

Section 4(f) Issues

Based on a review of aerial photography, it appears that the area around the US 101/Betteravia Road interchange does not contain issues related to Section 4(f) of the 20 Atty. Rev. 2021

Department of Transportation Act of 1966 (Act) (49 U.S. Government Code 303). To confirm this, a Rincon environmental specialist will conduct a windshield survey of the project area.

The Department of Transportation Act governs federally funded or authorized transportation projects that require the use of publicly owned land of a public park, recreation area, or wildlife and waterfowl refuge of national, State, or local significance, or land of an historic site of national, State, or local significance. The PEAR will identify any potential 4(f) lands in the study area and, if present, the type of “use” (fee title, temporary, or “constructive” use ) that would likely occur with project implementation; the type of 4(f) compliance that would be needed (individual 4(f) evaluation, programmatic 4(f) evaluation, or temporary occupancy approval); and any other circumstances that have the potential to affe ct the viability or schedule of the project. Any areas of potential impact will be described.

Draft PEAR

Rincon will prepare a Draft PEAR to present the results of the environmental studies. The Draft PEAR will be submitted to the City to distribute to the PDT for review and return for comments.

This scope of work assumes that up two rounds of consolidated comments from the PDT will be received. This scope of work assumes that electronic deliverables (Word and/or PDF) do not need to be in an ADA -accessible format. Rincon can provide ADA -accessible electronic deliverables for an additional fee.

Final PEAR

Based on the comments received on the Draft PEAR, changes will be incorporated, and a revised PEAR will be distributed. This scope of work assumes that up three rounds of consolidated comments from the PDT will be received. After receiving what are anticipated to be minor comments on the Draft PEAR, Rincon will prepare a Final PEAR for inclusion in the PSR. This scope of work assumes that electronic deliverables (Word and/or PDF) do not need to be in an ADA -accessible format. Rincon can provide ADA - accessible electronic deliverables for an additional fee.

Task 5.4 Stormwater Data Report

Caltrans requires the preparation of a Storm Water Data Report (SW DR) to document the decision-making process associated with storm water best management practice (BMP) implementation and to serve as a basis for Caltrans’ compliance and monitoring program. A SWDR will be prepared in accordance with Caltrans Project Plann ing and Design Guide and Storm Water Management Plan. The document will include:
 A detailed discussion of the stormwater quality issues specific to this project  A description of the proposed design pollution prevention BMPs  A description of the proposed permanent treatment BMPs  A description of the proposed maintenance BMPs
 Supporting design calculations where appropriate
 BMP cost estimates will be included in the six -page estimate as a percentage of construction costs
21 Atty. Rev. 2021

 Completed checklists
 Maps and exhibits

This scope includes preparation of a Draft and Final SWDR for the PID phase. Comments will be addressed from the Draft review and incorporated into the Final SWDR . The SWDR signature sheet will be included as an attachment to the PSR-PDS.

Task 5.5 Preliminary Geotechnical Design Report

Yeh’s geotechnical services will be in support of preparing the PSR-PDS for the interchange.

A District Preliminary Geotechnical Report (DPGR) will be prepared for the interchange in general accordance with the Caltrans Geotechnical Manual for Geotechnical Design Reports (February 2021). The geotechnical evaluation will consist of review of existing geotechnical and subsurface data, review of aerial photographs, site reconnaissance, geotechnical and geologic analyses based on existing data, and preparation of a DPGR for the interchange. No subsurface exploration or laboratory testing are planned for this phase. This proposal presents our understanding of the project, scope of services, schedule, and fee to provide the requested services.

1. Project Initiation and Existing Data Review. Consult with the design team to initiate the project, collect background information that may be pertin ent to the geotechnical evaluation, and review the scope and schedule for geotechnical services. Request that areas of potential impact and/or project footprint be provided. Procure historical aerial photos and obtain publicly available Lidar data. Researc h available data from State of California databases including Caltrans, Department of Water Resources, and the Water Resources Control Board.

2. Site Reconnaissance. Yeh will perform a site reconnaissance to observe and catalog geologic and geotechnical features at the interchange. Yeh will note observed surface geology, areas of potential slope instability, locations of springs or surface water, general site drainage and surface flow, areas of erosion, and other geologic features pertinent to the project that should be considered in design. The information collected during the site reconnaissance will be included in the DPGRs as appropriate.

3. Draft District Preliminary Geotechnical Report (DPGR). Summarize the collected data, perform geotechnical analyses, and prepare a District Preliminary Geotechnical Report for the interchange. A draft of the report will be prepared and issued in portable document file (pdf) format for review by the design team and Caltrans. The report will provide a regional geologic map, soil survey data map, fault map, and other graphics to support the preliminary design. The report will provide a discussion of the subsurface conditions based on existing data and conclusions and recommendations regarding:

 Geologic setting;
 Estimated historic high groundwater level representative of the site based on proposed borings and any available previous geotechnical data or well data 22 Atty. Rev. 2021

published by the California Geological Survey, the Department of Water Resources, GeoTracker, or other public databases;
 Ground subsidence;
 Soil conditions based on site reconnaissance, mapping, and existing data including;
» Expansive soil;
» Corrosivity; and
» Erosion;
 Seismic Hazards including;
» Faulting and fault rupture;
» Preliminary seismic parameters (ARS Curves);
» Liquefaction potential;
» Co-seismic deformation;
» Lateral spreading; and
» Seismic slope stability.
 Potential for naturally occurring asbestos;
 Tsunamis;
 Scour;
 Stormwater infiltration potential based on soil survey maps;  Anticipated structure foundation types (spread footings, deep foundations)  Embankments and cut slopes;
 Construction considerations regarding existing facilities, excavation characteristics, shoring, temporary excavations, deep foundations, and groundwater; and
 Recommendations for further study and future geotechnical services associated with PA&ED and PS&E phases.
 Appendices including as-built subsurface geotechnical data and calculations performed as part of the DPGR.

4. Final District Preliminary Geotechnical Report. Yeh will prepare the final District Preliminary Geotechnical Report for the interchange in pdf format. Hard copies will be provided if requested. The final report will be submitted after review comments have been incorporated into the draft report.

Task 5.6 Right of Way Data Sheet

Monument will evaluate the potential right-of-way requirements, affected parcels and associated capital costs related to each of up to four alignment alternative under consideration for the proposed interchange modernization project. As such, the following Scope of Work itemizes the tasks and deliverables that will be performed by Monument.
 Take an inventory of the affected properties for each selected option.  Using public Assessor’s Roll information, investigate the ownership, lot size, and building size of each affected property.
23 Atty. Rev. 2021

 Visually inspect each property (exterior street view) and evaluate effects of proposed acquisition. List all businesses on each property and the approximate space they occupy.
 Sort each property into product types to determine the universe of real estate data sets to research and create valuation data sets for each product type.  Prepare an estimate of the probable cost of each full property acquisition or the cost of each partial acquisition (plus damages) using the data sets created and utilizing our various real estate value data bases.
 Prepare an estimate of the probable relocation assistance exposure for each residential or non-residential occupant located on each property.  Prepare an estimate of the immoveable fixtures and equipment associated with each business property.
 Prepare an estimate of the total probable loss of business goodwill attributable to each operating business.
 Prepare an estimate of the inspection and demolition costs associated with delivering each cleared site.
 Prepare an estimate of the total services and incidental costs associated with each real estate acquisition program (appraisals, acquisition and relocation agents, title/ escrow, and legal services).
 Ascertain the estimated cost for potential utility relocations from the design engineer and/or utility coordinator (preparing a cost estimate for utility relocations is excluded from Monument’s scope of work).

The scope of work will be performed and delivered in the form of a report containing a description of the project areas studied, a summary of total probable costs of the study area itemized by major component and will include detailed spreadsheets showing how the summary sheets were calculated. The spreadsheets contain a parcel-by-parcel breakdown of all probable costs.

In the event that the acquisition program is to be phased or determined to be implemented at a future date, formulized spreadsheets will be created which apply the appropriate cost escalation factors to reflect the projected schedule.

The final cost information determined from the accumulation of data will then be transferred into the appropriate format for application to the Right of Way Data Sheets.

Task 5.7 Draft PSR-PDS Supporting Documentation

Caltrans Project Development Procedures Manual (PDPM) provides guidance for the preparation of the PSR-PDS. The supporting documentation for the PSR-PDS is outlined in Appendix S of the PDPM. Some of the supporting documents are materials will be prepared in previous tasks; however, many of these items will be prepared as separate documents and summarized in the PSR-PDS. For example, the Life Cycle Cost Analysis is a stand- alone document that addresses pavement life cycle issues and how they will be addressed in the final project. Specifically, the report describes roadway structural costs that would be included, their maintenance, and the cost of the 24 Atty. Rev. 2021

maintenance. The Risk Register is another document that will be prepared. The Risk Register identifies the potential risks to the project that could result in delays or additional project costs. These and other documents will be continually updated throughout the life of the project.

This task will include the preparation of the supporting documentation for the PSR-PDS.

This will include the preparation of the following items:
 Location or Vicinity Map
 Roadway Layouts and Typical Sections for Alternatives  Capital Outlay Project Estimate (11-page estimate)
 Preliminary Environmental Analysis Report (PEAR)
 Transportation Planning Scoping Information Sheet- Wallace Group will complete this information sheet with input from DKS and Rincon per the Caltrans PDPM.  Right of Way Exhibits and Data Sheets
 Life-Cycle Cost Analysis - This analysis consists of determining the appropriate pavement structural section for the interchange improvements. In our past work, we have found that the Caltrans analysis tool is set up for improvements to the mainline and not adaptable for ramp work. Wallace Group will work with Caltrans Headquarters and District 5 to minimize or eliminate this analysis.  Risk Register - Wallace Group will work with our team members and the City to determine potential risks for the project and how to mitigate those risks. This information will be included in Caltrans standard risk register spreadsheet.  Storm Water Data Report Documentation
 Quality Management Plan
 Traffic Engineering Performance Assessment
 Division of Engineering Services PSR-PDS Scoping Checklists - Wallace Group will prepare the four (4) scoping checklist per the Caltrans PDPM.  Design Scoping Index or equivalent document
- This document is a checklist that includes the project purpose and need, the terrain, the type of improvements, and the basis of design, including the number of lanes and shoulder widths. Wallace Group will prepare this document.  Rosters of personnel participating in major reviews
- Wallace Group will prepare a table containing the names, titles, and contact information for the project personnel.
 Capital Outlay Support Estimate - Wallace Group will work with the City, SBCAG and Caltrans to develop a planning level estimate of support costs for the PA&ED, PS&E, and Construction phases of the project.

Task 5.8 Draft Cost Estimates

In the fall of 2014 Caltrans issued a revised Cost Estimating Guidelines manual and cost estimating template to assist in the project development of State highway projects.

This manual replaces Appendix AA of the PDPM and serves as a concise and comprehensive cost estimating reference. The Wallace Group design team will leverage the innovative information comprised in this manual and estimate template to ensure 25 Atty. Rev. 2021

accurate cost estimating practices at the PSR-PDS level of design are in place as we prepare cost estimates for the US101/Betteravia PSR-PDS alternatives.

Our team will develop concept-level quantities and assign prices to these quantities using the Previous Bid Prices method as specified in the Caltrans Cost Estimating Guidelines manual. Each of the project alternatives (up to four alternatives) will be analyzed on a construction capital outlay and support cost basis.

Task 5.9 Draft PSR-PDS

A Draft PSR-PDS will be prepared conforming to the July 30, 2021 update of “Appendix S - Preparation Guidelines for Project Study Report-Project Development Support Project Initiation Document”, and the cost estimating guidelines released by Caltrans in October of 2014, contained in the Caltrans Project Development Procedures Manual (PDPM). The Draft PSR-PDS will include the following sections:

1. Introduction

2. Background

3. Purpose and Need

4. Traffic Engineering Performance Assessment (TEPA)

5. Deficiencies

6. Corridor and System Coordination

7. Alternatives (including APS for structures work)

8. Right of Way

9. Stakeholder Involvement

10. Environmental Compliance

11. Funding (Capital Outlay Project Estimate and Capital Outlay Support Estimate)

12. Schedule

13. Risks

14. External Agency Coordination

15. Project Reviews

16. Project Personnel

17. Attachments

Required Attachments

 Location or Vicinity Map
 Capital Outlay Project Estimate
 Preliminary Environmental Analysis Report (PEAR)
 Right of Way Conceptual Cost Estimate
 Risk Register
 Schematic Maps of the Alternative
 Typical Cross Sections
 Transportation Planning Scoping Information Sheet
 Life-Cycle Cost Analysis

26 Atty. Rev. 2021

Our team will prepare and submit the Draft PSR-PDS to the City for distribution to the PDT for the purposes of gathering written comments and feedback. A Draft PSR-PDS will be submitted to the Caltrans PM for a 10-day readiness review, prior to the submittal of the formal Draft PSR-PDS for Caltrans formal review. A formal comment/resolution sheet will be prepared based on the written comments received and will accompany each subsequent submittal.

Task 5 Deliverables:
 Draft PSR-PDS (up to five (5) hardcopies, one (1) PDF) – Readiness Review  Draft PSR-PDS (up to eight (8) hardcopies, one (1) PDF)- Formal Submittal

Task 6: Final PSR – PDS

The project team will respond to one (1) set of combined and consolidated/reconciled written comments received from the City PDT review team and one (1) set from the Caltrans PDT review team. Each comment will be responded to and will follow Caltrans standard comment disposition format. It is assumed that no significant changes will be required and the Final PSR-PDS can be prepared expediently for submittal to the City and Caltrans for final review and approval by the PDT.

Following submittal of the Final PSR-PDS document there may be additional minor comments received from the PDT prior to receiving Caltrans District 5 Director’s signature approval. We will meet with Caltrans staff to review and resolve these minor comments expediently. We have assumed that Caltrans staff will be made available for comment resolution.

Task 6 Deliverables:
 Final PSR-PDS (up to eight (8) hardcopies, one (1) PDF)  Signature ready Final PSR-PDS (up to two (2) hardcopies, one (1) PDF) EXHIBIT “B”
Atty. Rev. 2021

EXHIBIT “B”

PAYMENT

I. Progress Authorization

Written authorization to proceed from the City authorizes the Consultant to generate the not -to- exceed cost of FOUR HUNDRED EIGHTY-THREE THOUSAND NINE HUNDRED TWENTY-TWO DOLLARS ($483,922) in fees for
all work.

Task 1: Project Management & QA $38,260.00
Task 2: PDT and Team Meetings $27,325.00
Task 3: Survey and Right of Way $68,090.00
Task 4: Traffic Analysis Step 1 ICE $82,330.00
Task 5: Draft PSR-PDS $235,610.00
Task 6: Final PSR-PDS $16,620.00
Task 7: Direct Costs Overhead $15,687.00

Total Not-To-Exceed Cost: $483,922.00

II. Invoice procedure.

A. Payment shall be at the conclusion of the Project based on the billable charges.

B. The Consultant shall present the bill for charges by the second day of the month.

C. The Consultant's bill shall be substantiated by
appropriate documentation, and include an itemized
listing of personnel, subcontractors, and other direct
costs incurred.

III. Maximum billable amounts

Under no circumstance shall the total of all payments to the Consultant exceed ninety percent (90%) of the maximum not-to-exceed cost, prior to acceptance by the City of all items to be completed as noted within Exhibit "A".

EXHIBIT “B”
Atty. Rev. 2021

Standard Billing Rates

Engineering, Design & Support Services:

Assistant Designer/Technician .......................................... $110 Designer/Technician I – IV ............................................... $115/$125/$135/$145 Senior Designer/Technician I – III ....................................... $158/$165/$172 GIS Technical Specialist .................................................. $150 Senior GIS Technical Specialist ......................................... $160 Associate Engineer I – III ................................................. $130/$$140/$150 Engineer I – IV .............................................................. $160/$165/$170/$175 Senior Engineer I - III ..................................................... $185/$190/$195 Director ..................................................................... $200 Principal Engineer/Consulting Engineer ............................... $240 Principal .................................................................... $260

Surveying Services: Prevailing Wage* Party Chief ............................................................$175 ................................. $225 Instrument Person.................................................... $115 ................................. $145 Associate Survey Technician ........................................ $110 Survey Technician I – IV ............................................. $130/$135/$145/$150 Land Surveyor I – III................................................... $155/$165/$175 Senior Land Surveyor I - III .......................................... $180/$185/$190 Director ................................................................ $200 Principal Surveyor .................................................... $240 Principal ................................................................ $260

Planning Services:

Associate Planner I - II .................................................... $105/$115 Planner I – IV ............................................................... $135/$145/$155/$165 Senior Planner I - III ....................................................... $170/$175/$180 Director ..................................................................... $190 Principal Planner .......................................................... $200 Principal .................................................................... $260

Landscape Architecture Services:

Associate Landscape Designer I – II ..................................... $100/$110 Designer I – IV .............................................................. $115/$120/$125/$130 Landscape Architect I - IV ............................................... $135/$140/$145/$150 Senior Landscape Architect I - III ....................................... $155/$160/$165 Director ..................................................................... $180 Principal Landscape Architect .......................................... $200 Principal .................................................................... $260

2022 Standard Billing Rates 1

EXHIBIT “B”
Atty. Rev. 2021

Construction Management / Field Inspection Services: Prevailing Wage* Construction Inspector I - II ......................................... $135/$150 ................... $165/$172 Senior Construction Inspector ......................................$155 ................................. $180 Construction Office Tech I-III ....................................... $110/$120/$130 Assistant Resident Engineer I - II. .................................. $160/$165 Resident Engineer I - III .............................................. $170/$175/$180 Senior Resident Engineer ............................................ $190 Director ................................................................ $195 Principal Construction Manager .................................... $225 Principal ................................................................ $260

Public Works Administration Services:

Project Analyst I - IV ...................................................... $115/$125/$135/$145 Senior Project Analyst I - III ............................................. $150/$155/$160 Senior Environmental Compliance Specialist I - III .................. $165/$170/$175

Support Services:

Office Assistant ............................................................ $100 Project Assistant I – III .................................................... $110/$115/$125

*Prevailing Wage:

State established prevailing wage rates will apply to some services based on state law, prevailing wage rates are subject to change over time and geographic location.

Right to Revisions:

Wallace Group reserves the right to revise our standard billing rates on an annual basis, personnel classifications may be added as necessary.

Additional Professional Services:

Fees for expert witness preparation, testimony, court appearances, or depositions will be billed at the rate of $400 an hour. If required to meet schedule requests, overtime on a project will be billed at 1.5 times the employee’s typical hourly rate.

Direct Expenses:

Direct expenses will be invoiced to the client and a handling charge of 15% may be added. Sample direct expenses include, but are not limited to the following:

 travel expenses  sub-consultant services  agency fees  delivery/copy services  mileage (per IRS rates)  other direct expenses

Invoicing and Interest Charges:

Invoices are submitted monthly on an accrued cost basis. A finance charge of 1.5% per month may be assessed on all balances that are thirty days past due.

WALLACE GROUP
2022 Standard Billing Rates 2
EXHIBIT “C”
Atty. Rev. 2021

EXHIBIT “C”

INSURANCE

INSURANCE REQUIREMENTS

Provider shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Provider, his/her agents, representatives, or employees. If the Provider maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Provider.

A. Minimum Scope of Insurance

Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liabi lity coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Provider has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance ap propriate to the Provider's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

5. Cyber Liability Insurance, Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft , damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalti es as well as credit EXHIBIT “C”
Atty. Rev. 2021

monitoring expenses with limits sufficient to respond to these obligations.

B. Minimum Limits of Insurance

Provider shall maintain limits no less than:

1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

6. Cyber Liability- $2,000,000 per occurrence or claim, $2,000,000 aggregate.

C. Self-insured Retentions

Self-insured retentions must be declared to and approved by the City.

The City may require the Provider to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.

D. Other Insurance Provisions

The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

equipment furnished in connection with such work or
operations. General liability coverage can be provided in the form or an endorsement to the Provider’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims related to this project, the Provider's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees and volunteers. Any insurance or self -insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Provider's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All notices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.

4. Provider hereby grants to City a waiver of any right to subrogation which any insurer of said Pro vider may acquire against the City by virtue of the payment of any loss under such insurance. Provider agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

5. If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown, and must be
before the date of the contract or the beginning of contract work. b. Insurance must be maintained and evidence of
insurance must be provided for at least five (5) years after completion of the contract of work.
c. If coverage is canceled or non -renewed, and not
replaced with another claims -made policy form with a
Retroactive Date prior to the contract effective date, the Provider must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

E. Acceptability of Insurers

EXHIBIT “C”
Atty. Rev. 2021

Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

F. Verification of Coverage

Provider shall furnish the City with original certificates and amendatory endorsements of the applicable policy languag e effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Provider’ s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances

The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SANTA MARIA, CALIFORNIA, APPROVING A

PROFESSIONAL SERVICES AGREEMENT WITH THE WALLACE

GROUP TO PREPARE A PROJECT STUDY REPORT FOR THE
US 101/BETTERAVIA ROAD INTERCHANGE

WHEREAS, the US 101/Betteravia Road Interchange is one of the City’s most heavily travelled vehicular roadway; and

WHEREAS, a Project Initiation Document/Project Study Report (PSR) is the first step in the Caltrans project development process of identifying a solution for a specific transportation deficiency; and

WHEREAS, a PSR is required prior to utilizing state or federal funds for capital improvements on or near the State Highway System; and

WHEREAS, Caltrans is responsible for PSR development and oversight developed by resources outside the agency; and

WHEREAS, following a Request for Proposals, The Wallace Group, was found to be responsive and most qualified to prepare the PSR.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The City Manager, or designee, is authorized to approve and execute on behalf of the City a Professional Services Agreement with The Wallace Group, and

2. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

///

2 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 15th day of August 2023.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

FOR THE COUNCIL MEETING OF AUGUST 15, 2023

COUNCIL AGENDA REPORT

TO: City Council

FROM: City Manager
Prepared by: Director of Public Works

SUBJECT: US 101/SR 166 Main Street Interchange - Project Study Report

Description:

The City Council will consider approving an agreement for the US 101/Main Street Interchange Project Study Report.

RECOMMENDATION:

Adopt a Resolution approving a Professional Services A greement with Dewberry Engineers Inc. to prepare a Project Study Report for the US 101/SR 166 Main Street Interchange.

BACKGROUND:

The US 101/SR 166 Main Street Interchange is a primary connection point of two state highways through the City of Santa Maria. Traffic volumes are significant, particu larly in the AM and PM peak hours of the day. In an effort to address increasing traffic demands, a growing population, and future development East of US 101, a Project Study Report (PSR) is required to determine the appropriate improvements necessary to increase the level of service for the interchange.

On September 13, 2022, the Engineering Division prepared an advertisement to transportation engineering consultants for the initiation of a PSR for the US 101/SR 166 Main Street Interchange.

On October 22, 2022, three consulting firms submitted proposals. These proposals were received and evaluated based on the following qualifications: experience with Caltrans District 5, project understanding, schedule, references, and accessibility of the firm. The three consultants were reviewed internally by Engineering staff. The proposals were ranked as follows:

1. Dewberry Engineers, Inc.

2. Consor Engineers

3. GHD Inc.
2 Following the ranking of the consultants, staff entered contract negotiations. An agreement was reached with the first-ranked consultant, Dewberry Engineers, Inc.

DISCUSSION:

The Project Initiation Document is the first state in the Caltrans project development process of identifying a solution for a specific transportation deficiency . The most commonly prepared Project Initiation Document is the PSR. A PSR is required before using state or federal funds for capital improvements on or near the State Highway System (SHS), whether publicly or privately funded. As the owner and operator of the SHS, Caltrans is responsible for PSR development and oversight of PSRs developed by resources outside the agency. A PSR is a pre -programming document that provides preliminary information on a project’s scope, schedule, and cost before funds are committed for subsequent phases of development, which include: environmental, design, right-of-way, and construction. Since the PSR is the first stage in project development, it is an important place to implement financial constraints and begin assessment of timed project delivery by determining when the PSR process should begin.

Alternative(s)
The City Council may choose not to award the PSR contract to Dewberry Engineers, Inc. and direct staff to readvertise the request for proposals.

Fiscal Considerations
Funding for the PSR is identified in the City’s FY 22-24 Capital Budget. Funds allocated for the completion of the project will be supported with Gas Tax and the General Fund.

Impact to the Community
There should be no fiscal impact to the community.

ATTACHMENTS

Attachment A – Agreement_US 101 Main Street PSR

AGREEMENT FOR PROFESSIONAL SERVICES
US 101/MAIN STREET INTERCHANGE PROJECT STUDY REPORT
This Agreement is made on August 15, 2023, by and between Dewberry Engineers Inc., a California Corporation (“Consultant”), and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:

WHEREAS, City has determined it is in the public interest to proceed with the work hereinafter described as "Project"; and WHEREAS, City has determined the Project involves the
performance of construction services of a temporary nature; and

WHEREAS, City does not have available employees to perform the services for the Project; and
WHEREAS, City has requested the Consultant to provide
manpower to complete the Project; and
WHEREAS, Consultant is registered or licensed in California to perform construction services for the Project.

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination. The term of this contract is 13 months, beginning on the date first written above. This contract may be extended by mutual consent of the parties. This contract may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state, or federal law. Termination is effective 14 days after deposit of notice as specified in this Agreement.

2.02. Services to be Performed. Consultant shall determine the method, details, and means of providing engi neering studies and design services. More specifically, Consultant agrees to perform the specific services listed in Exhibit “A.”

2.03. City’s Duties. City’s duties under this Agreement are to cooperate with Consultant in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit “B.”

2.05. Insurance. Consultant shall provide insurance as listed in Exhibit “C.”

2.06. Exhibits. Exhibits “A,” “B,” and “C” are attached and incorporated.

3. Consultant’s Obligations.

3.02. Tools and Equipment. Except as otherwise stated in this Agreement, Consultant will supply all tools and equipment necessary to perform this Agreement.

3.03. Status. Consultant (including its employees) is an independent consultant. No employer/employee relationship exists between Consultant and the City.

Consultant's assigned personnel shall not be entitled to any benefits payable to employees of the City. The City i s not required to make any deductions or withholdings from the compensation payable to Consultant under this agreement. Consultant (as a business entity, including its employees) is a “design professional” as defined by California Civil Code section 2782.8(c)(3).

3.04. Indemnification. To the fullest extent permitted by law, the Consultant shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys’ fees, court costs and costs of alternati ve dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of the Consultant (including its employees).

4. Miscellaneous

To City:

Attn.: David Beas
Public Works/Engineering
110 S. Pine Street, Suite 221
Santa Maria, CA 93454
To Consultant:

Attn.: Jose Silva
Dewberry Engineers Inc.
11060 White Rock Road, Suite 200
Rancho Cordova, CA 95670
If the designated Representative or address of either party changes during the term of this agreement, a written notice shall be given to the other party prior to the effective date of change. Any written notices required under this agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used.

4.02. Compliance With Laws, etc. Consultant shall comply wi th all laws, including but not limited to the rules and policies of the City, in performing this agreement.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.
2 Atty. Rev. 2021

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

CONSULTANT CITY OF SANTA MARIA, a political
subdivision of the State of California
By: VICE PRESIDENT
Jose Silva
By: JASON STILWELL
City Manager
ATTEST:

Rhonda M. White, CMC
Chief Deputy City Clerk
APPROVED AS TO FORM:
_
City Attorney
_
Risk Manager
3 Atty. Rev. 2021

EXHIBIT “A”

SERVICES TO BE PERFORMED
This scope of this project consists in the preparation of a Project Study Report-Project Development Support (PSR-PDS) in support of the redesign of the US 101/Main Street (SR 166) Interchange. The PSR-PDS will serve as the project’s Project Initiation Document (PID).

Collectively, the City of Santa Maria (CITY) is working with the California Department of Transportation (Caltrans), and the Santa Barbara County of Associated Governments (SBCAG) to proactively address circulation concerns at the subject interchange.

ASSUMPTIONS / EXCLUSIONS
When developing this scope and fee, the following assumptions were made:
 Detailed information such as geometric approval drawings, design standard decision documents, structure planning studies, right of way analysis, and detailed environmental analysis will be deferred until the Project Approval & Environmental Document (PA&ED) phase.

The PSR-PDS will be developed in accordance with Caltrans PSR-PDS Guidance and Project Development Procedures Manual – Appendix S. This includes but is not limited to the requirements for developing the PSR-PDS under the latest Caltrans standards and guidance.

The Traffic Engineering Performance Assessment (TEPA) will build off previous performed work available.

The total anticipated duration of the project to obtain Caltrans PSR-PDS acceptance is 18 months.



TASK 1 - PROJECT MANAGEMENT, STAKEHOLDER COORDINATION AND MEETINGS (WBS 100.05)
CONSULTANT will manage the project team through the PID phase. CONSULTANT Project Manager will plan, organize, direct and monitor project work activities and resources in accordance with contracted scope, schedule, and budget.

TASK 1.1 – Coordination/Meetings/Administration
This task will include managing the team, working with CITY, Caltrans, and SBCAG and includes preparing contract paperwork, memo's, letters, and e-mail, making phone calls and maintaining project files. This activity commences with receiving the Notice-To- Proceed, continues through submittal of the key final project deliverables, and concludes when the project's PID is signed.
4 Atty. Rev. 2021

CONSULTANT will take the lead in conducting meetings including preparation and distribution of the meeting agenda, arrangement of attendance of meeting participants, and preparation and distribution of meeting minutes, including the recap of actions to be taken prior to the next meeting. Meetings will generally be held centered on or near key project milestones. Meetings are assumed to be virtual (up to 12 virtual meetings).

CONSULTANT also assumes up to 2 in-person meetings as part of this scope of work.

Coordination would also include one focus meeting with Caltrans Structures Office of Special Funded Projects (OSFP) to obtain Caltrans input on the structure concepts.

Formal approvals for the Advanced Planning Studies (APSs), Type Selection, and design will be done in the PA&ED phase after the PSR-PDS is complete.

CONSULTANT will also establish a password protected FTP site throughout the duration of the project. Current project information and design data will be uploaded to the FTP site to allow the Team instant access to up-to-date project information.

CONSULTANT will also assist the CITY by reviewing and providing information needed to complete the Caltrans/CITY Cooperative Agreement.

CONSULTANT will work with the CITY and Caltrans to develop a mini project charter.

Task 1.2 Quality Management Plan & Compliance
The CONSULTANT Project Manager will develop and monitor compliance with a Quality Management Plan (QMP) that meets the standards of professional practice and satisfies requirements of the project scope and schedule. The CONSULTANT Project Manager will work with the team to use the Quality Control/Quality Assurance (QC/QA) elements as described in this document during the production and review of the PSR- PDS. QC/QA will be performed before deliverables are submitted to CITY and Caltrans for review.

Deliverables:





Project updates to CITY Project Manager via email
Meeting agenda sent in advance of meeting
Meeting minutes sent within one week of meeting
Quality Management Plan (QMP)
Mini Project Charter
TASK 2 – BASE MAP (WBS 150.05)
The CITY will assist the team by providing available as-built plans, and other data, and by identifying locations or agencies of "known" information. Topographic field surveys or boundary survey work will not be conducted for this project.

TASK 2.1 – Base Mapping / Data Research and Collection
5 Atty. Rev. 2021

CONSULTANT will gather information from the CITY, Caltrans, County, other agencies, and local developers to prepare a comprehensive base map for the project. It is anticipated that CONULTANT will collect the following:
• Aerial photograph from various sources
• GIS information
• Preliminary development maps showing proposed roadways and access • US 101 and Interchange As-Builts
• Right of way record maps and as-builts from CITY and Caltrans • Transportation Plan concepts from CITY General Plans
• Available utility information
TASK 3 - GEOMETRY DEVELOPMENT AND REFINEMENT (WBS 150.10) The geometrics for the interchange will be prepared as line drawings and will show basic information (i.e., typical cross sections, structure widening limits, retaining walls, weave lengths, etc.) needed for the CITY and Caltrans to review and understand what is being proposed. The exhibits will clearly show what is proposed; however, they do not need to be to Geometric Approval Drawing level. The exhibits can be scaled-down to fit in to the PSR-PDS document.

TASK 3.1 – Initial Geometry Development
This scope assumes that available aerial photography will be used as the base map for the exhibits.

During the development of the geometrics, the following will be considered:
environmental compliance, structures, materials, landscaping, permits, local and regional input, right of way, compliance with design standards, traffic operations, and alternative transportation modes already in place.

Potential delegated (advisory) and non-delegated (mandatory) design exceptions will be identified. CONSULTANT will attend design focus meetings with Caltrans staff to discuss and evaluate the geometrics and potential design exceptions. From these meetings, we will also assess the risk level of design exceptions being accepted/rejected and include in the risk register.

The geometric exhibits will be prepared at a scale of 1"=50' and will be prepared to adequately support the PEAR. Again, the exhibits will clearly show what is proposed; however, they do not need to be to Geometric Approval Drawing level.

TASK 3.2 – Structures Concept Development
6 Atty. Rev. 2021

With a PSR-PDS, Caltrans would typically complete a Structure PSR-PDS Cost Estimate to develop a rough order of magnitude estimate of the construction cost and associated project risks for the proposed structure improvements.

The efforts that would be required for completion of the Structure PSR-PDS Cost Estimates includes attendance at project meetings, coordination within the team and with Caltrans, site visits, conceptual layouts, and development of the preliminary cost estimates as follows.

Task 3.2.1 Background Research & Review
CONSULTANT will obtain the Caltrans Bridge Inspection Records Information System (BIRIS) files for each of the interchange bridges and review the as-built data, maintenance history and current maintenance recommendations.

Task 3.2.2 Field/Site Review
CONSULTANT will complete a site visit to verify as-built data and maintenance needs outlined in the Caltrans Bridge Inspection Reports, and identify existing conditions that could impact the structure concepts such as utilities that could be impacted by the proposed improvements.

Task 3.2.3 PSR-PDS Concepts and Cost Estimates
Both the US 101 bridge and nearby culvert for the Bradley Channel are anticipated to be impacted by the project. CONSULTANT will develop structure concepts and PSR-PDS cost estimates for these structures. The structure concepts will include typical sections, approximate layout limits, and other graphics needed to support the roadway alternatives. Standalone structure sheets such as APSs are not anticipated and are assumed to be part of the next PA&ED phase. PSR-PDS level cost estimates will also be developed for the structure concepts investigated. These cost estimates will follow Caltrans Memo to Designers 1-8. Structure concept support graphics and PSR-PDS structures costs will be developed for up to 3 bridge concepts and 3 culvert concepts.

Deliverables:


PSR-PDS Concept Graphics
PSR-PDS Cost Estimates
TASK 4 - TRAFFIC ENGINEERING PERFORMANCE ASSESSMENT (TEPA) (WBS 150.15)
TASK 4.1 – Data Collection
CONSULTANT will use the multimodal volume data in the US 101 / SR 166 (Main Street) the Intersection Control Evaluation Report (including ramp terminal intersections, local intersections, and 120 mainline) and determine the gaps in the data that would need to be filled by new data collection. Given that the Existing Year traffic data was from 2015, 7 Atty. Rev. 2021

it is likely that very limited additional / new volume data collection would be required to provide a traffic volume data basis for study intersections; as such, this task includes counts at the two ramp terminal intersections for the 2 -hour weekday AM and 2-hour weekday PM periods. Mainline volumes will be developed using count information from the PeMS database for US 101. The Caltrans Traffic Accident Surveillance and Analysis System collision database (last three complete years of data not affected by the COVID- 19 pandemic) will also be reviewed and summarized.

TASK 4.2 – Travel Demand Modeling
The refined SBCAG Regional Travel Demand Forecasting Model for the City of Santa Maria will be used to develop the future year traffic forecasts. The main elements of the traffic forecasting process for the PID stage will include:
 Study area model review to year 2022 conditions. This review will consist of a review of the regional freeway and local roadway network, traffic analysis zone centroid connectors, and land use information for the study area. If major differences exist, adjustments will be made to the model to improve model performance. Differences in model volumes versus previous counts will be documented for consideration in the future year volume forecasting process.  Design year land use and roadway network verification/checks with adopted plans. The SBCAG Regional Transportation Plan (2022) will be the primary source for determining regional improvements to assume in the future. The City of Santa Maria Proposed General Plan land use and transportation network, as well as the City of Santa Maria Capital Improvement Plan (CIP) will be used to identify planned and funded local street improvement projects that may affect either the traffic forecasts or operations analysis.
 Design year AM and PM peak hour traffic forecasts for the study corridors and intersections will be developed by calculating the traffic growth projected in the study area between the base year and the future year model, and applying that growth to the existing volumes to develop construction year (2028-2030) and design year (2048-2050) forecasts (i.e. delta method).

Forecast volumes will be delivered in a tabular format as an initial step for review and discussion. Final forecast volumes for inclusion in the TEPA will be provided in a graphical format.

TASK 4.3 – Alternative Development, Analysis and Refinement CONSULTANT will collaborate with the project team to develop and refine up to three (3) build alternatives (diverging diamond, roundabout, or single point urban interchange). It is anticipated that build alternatives will include common elements such 8 Atty. Rev. 2021

as improved on- and off-ramps, new roadway connections, and upgraded intersection control devices. The build alternatives will be analyzed and refined based on maximizing the benefits associated with the following complementary principles:





Multimodal Connectivity and Safety
Improving the Quality of Life for Residents, Employees and Visitors Congestion Relief & Vehicle Demand Redistribution to Promote Livable Streets Ability to Compete for Federal and State Funding
Constructability and Approvability
CONSULTANT will evaluate intersection and ramp operations under the no build and build alternatives using a combination of the Synchro/SimTraffic software package and Sidra software package. Study intersection will include the interchange ramp terminal intersections and one local intersection on either side of the study interchange. The traffic operations analysis will be used to inform geometric decisions and to demonstrate the benefits of key elements of each build alternative. Mainline US 101 analysis will be performed using the HCS 7 software package. Study segments will include basic, on- ramp merge, off-ramp diverge, and weave segments on northbound US 101 and southbound US 101 under Existing Conditions, and under Design Year conditions. The suitability of the build alternatives to pass through the Caltrans Headquarters Induced VMT process will be qualitatively evaluated at this stage. Depending on the most up-to- date Caltrans Induced VMT guidelines and requirements at the time, a quantitative VMT analysis may be completed in the PA&ED phase.

Using the existing count data and field observations of study facility operations, CONSULTANT will build Existing Conditions traffic operations models for weekday AM and PM peak hours and calibrate/validate the models to typical District 5 standards.

Design Year (2048-2050) models will be built off of the validated Existing Conditions models and serve as the testing models for the alternative analysis and refinement of alternatives. Measures of Effectiveness (MOEs) will include the following:

As part of this task, the refined Phase 1 and Phase 2 Intersection Control Evaluation (ICE) analysis will be performed as part of the tight-diamond with roundabout alternative to confirm intersection control devices for project intersections in the Caltrans right of way or under Caltrans control. The results of the ICE process will be documented in the Traffic Engineering Performance Assessment (TEPA).
9 Atty. Rev. 2021
Study Intersection MOEs SimTraffic Network MOEs

Intersection delay
Level of service (LOS)
95th percentile queue lengths

Vehicle Hours of Delay (VHD)
Total Stops
Vehicle Miles of Travel (VMT)
Vehicle Hours Traveled (VHT)
Average Speed (mph)
Total Fuel Consumption (gallons)
Total Vehicle Emissions (pounds)
Denied Entry After

TASK 4.4 – Traffic Engineering Performance Assessment
The results of the traffic analysis will be documented in the Draft TEPA and will be submitted to Caltrans for review. CONSULTANT will respond to one round of written comments and prepare the Final TEPA. Based on PSR/PDS guidelines, the TEPA will also include a preliminary scope of work for the traffic engineering studies to be completed in the PA&ED phase. The preliminary scope of work will be developed in consultation with CITY and Caltrans. This deliverable will also include completion of the new VMT Decision Document required by Caltrans Headquarters and District 5.

Deliverables:


Draft TEPA (PDF)
Final TEPA (PDF)
TASK 5 – Preliminary Environmental Analysis Report (PEAR) (WBS 150.20) CONSULTANT will prepare a Mini-Preliminary Environmental Analysis Report (Mini- PEAR) in accordance with the Caltrans Standard Environmental Reference template/guidance dated June 2020. The Mini-PEAR will identify environmental issues that could affect a project scope, schedule, or cost (i.e., environmental document and supporting technical studies, seasonal survey constraints, special jurisdictions, mitigation measures and costs, permitting requirements).

CONSULTANT will review existing studies, mapping resources, and other available data to gather the information to complete the Mini-PEAR. CONSULTANT will also conduct a reconnaissance-level windshield survey of the proposed project area.

Additionally, CONSULTANT will complete the following tasks for specific resources.  Cultural Resources: CONSULTANT will order a background records search and literature review at the regional Information Center of the California Historical Resources Information System (CHRIS) for the proposed project area and a 1- mile radius.

Biological Resources: CONSULTANT will obtain species lists from the California Department of Fish and Wildlife, U.S. Fish and Wildlife Service, and the California Native Plant Society for the proposed project area and vicinity.

Paleontological Resources: CONSULTANT will prepare a pale ontological literature review and locality search through an appropriate institution that maintains records of paleontological resources.

Hazardous Materials: CONSULTANT will conduct a Phase 1 ISA in accordance with Caltrans' procedures. The ISA will contain a description of the work performed, record search of government files and databases, windshield survey deviations from normal ISA procedures, a summary of findings, the opinions of the preparer regarding the property or site, data gaps, additional investigation and services recommended, conclusions, and recommendations. 10 


Atty. Rev. 2021

The information gathered from the tasks listed above will be incorporated into the Mini- PEAR with sufficient mapping to illustrate potential environmental issues associated with the project. The draft Mini-PEAR will be submitted to the PDT for review. Once comments have been received and changes have been incorporated, CONSULTANT will prepare a final Mini-PEAR.

TASK 6 - STORM WATER DATA REPORT (PID PHASE) (WBS 150.25) CONSULTANT will prepare the streamlined PSR/PDS-level Storm Water Data Report (SWDR). The SWDR prepared during the PSR/PDS phase provides the initial documentation of potential water quality impacts to receiving water bodies and anticipated best management practices (BMP) to minimize or mitigate these potential water quality impacts.

The PSR/PDS SWDR identifies the project receiving water bodies and describes the existing water quality limitations. In addition, the PSR/PDS SWDR describes the general geotechnical conditions of the project area for identification of BMPs that may be required for the project.

The report will provide an understanding of potential impacts that result from the disturbed soil area created by the project, in addition to potential downstream impacts and water quality impacts related to the increase in impervious area created by the project.

The feasibility of appropriate treatment BMPs will be documented in the PSR/PDS SWDR. The PSR/PDS SWDR initiates the process of identifying the minimum temporary and permanent BMPs required for the project to allow for proper allocation of funds during the development of the preliminary project cost estimate.

Deliverables:
 Draft and Final PSR/PDS Stormwater Data Report (PDF) TASK 7 – PRELIMINARY DRAINAGE, FLOODPLAIN AND WATER QUALITY STUDY (WBS 150.15)
CONSULTANT will review the available data for the drainage, floodplain, and water quality, and:




Identify potentially impacted floodplain areas;
Identify waterways with noted water quality impairments; Document appropriate stormwater and hydraulic design criteria; Identify major drainages and develop preliminary hydrologic and hydraulic calculations for these drainages (if any);
Identify and assess preliminary drainage needs for the proposed alternatives studied in the PSR/PDS; and
Determine and list the next steps for project development about water resources. 

11 Atty. Rev. 2021

Preliminary calculations (if needed) will be developed to identify feasibility of crossing alternatives. CONSULTANT will prepare a Draft and Final Preliminary Drainage, Floodplain, and Water Quality Study Report to be included in the PSR/PDS document.

The Preliminary Drainage, Floodplain, and Water Quality Study Report will include:
 General location and description of the project, including a statement of design assumptions.

Documentation of regulatory floodplain and floodways that may impact the development of the project.

A list of 303(d) listed waterways potentially impacted by the project.

Documentation of National Pollutant Discharge Elimination System (NPDES) stormwater quality criteria.

Documentation of on- and off-site drainage design criteria.

Key existing drainages (swales, culverts, streams, creeks, and canals) that cross or impact the design of the project.

Preliminary hydrologic and hydraulic analyses of key existing drainage features at crossings of the project.

A list of special concerns or issues that may come up regarding the various drainages.







Deliverables:
 Draft and Final Preliminary Drainage, Floodplain, and Water Quality Study Report (PDF)
TASK 8– UTILITY RESEARCH AND VERIFICATION (WBS 150.05)
CONSULTANT will conduct research of available utility information to initially verify utilities within the project area for the PIDE Phase which will document the major affected facilities. Information will be summarized in the PSR-PDS.

TASK 9 – RIGHT OF WAY REQUIREMENTS AND RIGHT OF WAY DATA SHEETS (WBS 150.15)
CONSULTANT will provide right of way and cost estimating support services for the PSR-PDS as described below.

CONSULTANT will analyze the parcels outlined as being impacted by the proposed improvements at the interchange. Based on the preliminary right of way mapping, APN’s and permanent and temporary impact area square footages obtained, CONSULTANT will prepare an order of magnitude cost using comparable recent sale square foot cost data. Parcel acquisitions that may cause project delays will be identified. CONSULTANT will evaluate potential solutions to eliminate or minimize these impacts. An assessment of impacts, including costs, will be documented in a right of way data sheet. Scope of work assumes one right of way data sheet. 12 Atty. Rev. 2021

Deliverables:
 Right of way Data Sheets - PDF
TASK 10 - OTHER SUPPORTING DOCUMENTATION (WBS 100.05)
The CONSULTANT team will prepare supporting documentation required for the PSR- PDS based upon the requirements of the Caltrans Project Development Procedures Manual (PDPM). This includes the following:

Task 10.1 Risk Register - Memo documentation of the potential risks associated with the project.

Task 10.2 Division of Engineering PSR/PDS Scoping Checklist.

Task 10.3 Transportation Planning Scoping Information Sheet.

Task 10.4 Traffic Management Plan
Task 10.5 Design Scoping Index- Discussion of anticipated alignments and alternatives and identification anticipated design exceptions.

Task 10.6 PSR/PDS Surveys Needs Questionnaire.

Task 10.7 Order of Magnitude Capital Cost Estimate Sheets.

Task 10.8 Milestone Schedule
TASK 11 - DRAFT AND FINAL PSR-PDS (WBS 100.25)
The CONSULTANT team will prepare a Draft PSR/PDS for circulation to the CITY, Caltrans, and other PDT members. The document will be based on the revised Caltrans guidance on the PSR/PDS process. Following Caltrans and external reviews of the Draft PSR/PDS, CONSULTANT will coordinate with the PDT to address significant issues affecting the project's cost, scope or schedule and revise the PID.

Deliverables
• Draft PSR/PDS - 15 Copies, Black and White, 30 pages assumed • Final PSR/PDS - 15 Copies, Black and White, 30 pages assumed

OPTIONAL TASKS
The following tasks are optional (Task 12 and 13) and are not part of the PSR-PDS scope of work. If requested by the CITY, the level of effort and fee will be determined during a scoping meeting with the CITY to better define the scope:

TASK 12 – FUNDING AND PHASING STRATEGY (Optional) (WBS 150.10) 13 Atty. Rev. 2021

Phasing options will be developed and summarized to reduce the project costs.

CONSULTANT funding strategy will be centered around the following:
 Accelerate the schedule to get the project shovel ready to facilitate obtaining construction funding.
 Cost Reduction/Value Engineering: Value Engineering will continue to be performed to keep the project within the available funding. This will position the project to secure additional revenue or financing.
 Position the project for Federal Funding Opportunities by Identifying and Securing Non-Federal Revenue: The current Administration has put an emphasis on funding projects that are already 70-80% locally funded and only need federal funding to close the funding gap. It will be critical to identify and secure as much local and state funds as possible to position the project for a future federal BUILD or INFRA grant.

In addition, the likely and potential funding grants will be summarized.

Deliverables
• Potential Funding Summary - PDF
TASK 13 – PUBLIC OUTREACH (Optional) (WBS 150.10)
CONSULTANT will assist in public outreach activities including:






Stakeholder database
Preparation of newsletter/fact sheet
Provide website support
Preparation of exhibits and renderings
One-on-one meetings and community presentations
Open house public meetings
14 Atty. Rev. 2021

EXHIBIT “B”

PAYMENT
I. Progress Authorization
Written authorization to proceed from the City authorizes the Consultant to generate the not -to- exceed cost of FIVE HUNDRED FIFTY THOUSAND FORTY FIVE WITH SIXTY-TWO CENTS ($550,045.26) in fees for all work.

Task 1: Project Management, Stakeholder
Coordination and Meetings
Task 2: Base Map
Task 3: Geometry Development and Refinement
Task 4: Traffic Engineering Performance Assessment
Task 5: Preliminary Environmental Analysis Report
Task 6: Storm Water Data Report (PID Phase)
Task 7: Preliminary Drainage, Floodplain and Water
Quality Study
Task 8: Utility Research and Verification
Task 9: Right of Way Reqiurements and Right of Way
Data Sheets
Task 10: Other Supporting Documentation
Task 11: Draft and Final PSR-PDS
$66,183.88
$19,676.39
$168,789.01
$39,085.00
$24,520.82
$23,706.28
$34,532.88
$6,006.48
$31,391.41
$26,944.90
$99,648.19
Other Direct Cost $9,560.00
Total Not-To-Exceed Cost: $550,045.26
II. Invoice procedure.

A. Payment shall be at the conclusion of the Project based on the billable charges.

B. The Consultant shall present the bill for charges by the second day of the month.

C. The Consultant's bill shall be substantiated by
appropriate documentation, and include an itemized
listing of personnel, subcontractors, and other direct
costs incurred.

III. Maximum billable amounts
EXHIBIT “B”
Atty. Rev. 2021

EXHIBIT “B”
Atty. Rev. 2021

US 101 / Main St (SR 166)
City of Santa Maria
6/9/2023
EXHIBIT “B”
Dewberry

HOURS COST
Fehr & Peers

HOURS COST
Hamnew Jewell

HOURS COST

HDR - WRECO

HOURS COST
TOTAL

HOURS COST

1.0 Project Management, Stakeholder Coordination and Meetings (WBS 100.05)

1.1 Coordination/Meetings/Administration 161 $42,528.58 161 $42,529

1.2 Quality Managemet Plan & Compliance 81 $23,655.30 81 $23,655 Total Task 1 242 $66,183.88 242 $66,184

2.0 Base Map (WBS 150.05)

2.1 Base Mapping/Data Reasearch and Collection 110 $19,676.39 110 $19,676 Total Task 2 110 $19,676.39 110 $19,676

3.0 Geometry Development and Refinement (WBS 150.10)

3.1 Initial Geometry Development 592 $111,264.82 592 $111,265

3.2 Structures Concept Development

3.2.1 Background Research & Review 6 $1,241.94 6 $1,242

3.2.2 Field/Site Review 33 $7,347.58 33 $7,348

3.2.3 PSR-PDS Concepts and Cost Estimates 260 $48,934.67 260 $48,935 Total Task 3 891 $168,789.01 891 $168,789

4.0 Traffic Engineering Performance Assessment (TEPA) (WBS 150.15)

4.1 Data Collection 10 $1,980.00 10 $1,980

4.2 Travel Demand Modeling 40 $7,100.00 40 $7,100

4.3 Alternatives Development, Analysis and Refinement 116 $22,575.00 116 $22,575

4.4 Traffic Engineering Performance Assessment (TEPA) 37 $7,430.00 37 $7,430 Total Task 4 203 $39,085.00 203 $39,085

5.0 Preliminary Environmental Analysis Report (PEAR) (WBS 150.20)

5.1 Preliminary Environmental Analysis Report (PEAR)

5.1.1 Research/Record Searches 22 $3,955.99 22 $3,956

5.1.2 Recon Site Visit 14 $1,941.75 14 $1,942

5.1.3 Phase I ISA 73 $10,998.07 73 $10,998

5.1.4 Draft/Final Document Prep 46 $7,625.02 46 $7,625 Total Task 5 155 $24,520.82 155 $24,521

6.0 Storm Water Data Report (PID Phase) (WBS 150.25)

6.1 Storm Water Data Report (PID Phase) 51 $10,271.28 89 $13,435.0 140 $23,706 Total Task 6 51 $10,271.28 89 $13,435.00 140 $23,706

7.0 Preliminary Drainage, Floodplain and Water Quality Study (WBS 150.15)

7.1 Preliminary Drainage, Floodplain and Water Quality Study 53 $10,762.88 154 $23,770.00 207 $34,533 Total Task 7 53 $10,762.88 154 $23,770.00 207 $34,533

8.0 Utility Research and Verification (WBS 150.05)

8.1 Utility Research and Verification 35 $6,006.48 35 $6,006 Total Task 8 35 $6,006.48 35 $6,006

9.0 Right of Way Reqiurements and Right of Way Data Sheets (WBS 150.15)

9.1 Right of Way Reqiurements and Right of Way Data Sheets 53 $9,591.41 120 $21,800.00 173 $31,391 Total Task 9 53 $9,591.41 120 $21,800.00 173 $31,391

10.0 Other Supporting Documentation (WBS 100.05)

10.1 Risk Register 6 $1,655.92 6 $1,656

10.2 Division of Engineering PSR/PDS Scoping Checklist 14 $3,313.92 14 $3,314

10.3 Transportation Planning Scoping Information Sheet 14 $3,313.92 14 $3,314

10.4 Traffic Management Plan 14 $3,313.92 14 $3,314

10.5 Design Scoping Index 6 $1,615.54 6 $1,616

10.6 PSR/PDS Surveys Needs Questionnaire 10 $2,262.79 10 $2,263

10.7 Order of Magnitude Capital Cost Estimate Sheets 50 $8,854.01 50 $8,854

10.8 Milestone Schedule 10 $2,614.89 10 $2,615
Total Task 10 124 $26,944.90 124 $26,945

11.0 Draft and Final PSR-PDS (WBS 100.25)

11.1 Draft and Final PSR-PDS 530 $99,648.19 530 $99,648 Total Task 11 530 $99,648.19 530 $99,648
TOTAL DIRECT LABOR HOURS 2,244 $442,395.24 203 $39,085.00 120 $21,800.00 243 $37,205.00 2,810 $540,485.26 TOTAL OTHER DIRECT COST $7,500.00 $910.00 $200.00 $950.00 $9,560.00 TOTAL PROJECT COST $449,895.24 $39,995.00 $22,000.00 $38,155.00 $550,045.24

US 101 / Main St (SR 166)
City of Santa Maria
Dewberry
Prime
EXHIBIT “B”

Loaded Rate:

PIC, Dennis
Haglan

PM, F. Jose Silva

Project Engineer,
Miguel Ramirez

ENGINEER V, To
Be Determined

ENGINEER I, To
Be Determined

Bridge Lead,
Matthew Burgard

ENGINEER V, To
Be Determined

ENGINEER II, To
Be Determined

DESIGNER IV, To
Be Determined

Bridge QA/QC,
Kevin Ross

Roadway QA/QC,
Nathan Donnelly
Environmental Lead,
Jeff Bray

PROFESSIONAL
VIII, To Be
Determined

PROFESSIONAL
VI, To Be
Determined

PROFESSIONAL I,
To Be Determined

TASK HOURS

ESCALATION

TASK COSTS
$360 $306 $232 $202 $123 $232 $202 $143 $182 $306 $261 $286 $261 $212 $108 Task # Task Name

1.0 Project Management, Stakeholder Coordination and Meetings (WBS 100.05) 1.1 Coordination/Meetings/Administration 1 60 40 20 20 20 161 $3,013.06 $42,528.58

1.2 Quality Managemet Plan & Compliance 1 24 24 8 24 81 $1,675.93 $23,655.30 Total Task 1 2 84 64 20 20 20 8 24 242 $4,688.99 $66,183.88

2.0 Base Map (WBS 150.05)

2.1 Base Mapping/Data Reasearch and Collection 2 8 20 40 40 110 $936.97 $19,676.39 Total Task 2 2 8 20 40 40 110 $936.97 $19,676.39

3.0 Geometry Development and Refinement (WBS 150.10)

3.1 Initial Geometry Development 8 60 140 180 180 24 592 $5,298.32 $111,264.82

3.2 Structures Concept Development

3.2.1 Background Research & Review 2 2 2 6 $87.99 $1,241.94

3.2.2 Field/Site Review 4 5 8 8 8 33 $349.88 $7,347.58

3.2.3 PSR-PDS Concepts and Cost Estimates 40 80 140 260 $3,466.92 $48,934.67 Total Task 3 12 65 140 180 50 90 150 180 24 891 $9,203.11 $168,789.01

4.0 Traffic Engineering Performance Assessment (TEPA) (WBS 150.15)

4.1 Data Collection

4.2 Travel Demand Modeling

4.3 Alternatives Development, Analysis and Refinement

4.4 Traffic Engineering Performance Assessment (TEPA)
Total Task 4

5.0 Preliminary Environmental Analysis Report (PEAR) (WBS 150.20)

5.1 Preliminary Environmental Analysis Report (PEAR)

5.1.1 Research/Record Searches 2 4 4 12 22 $188.38 $3,955.99

5.1.2 Recon Site Visit 1 1 12 14 $92.46 $1,941.75

5.1.3 Phase I ISA 1 2 20 50 73 $523.72 $10,998.07

5.1.4 Draft/Final Document Prep 2 8 6 30 46 $435.00 $7,625.02 Total Task 5 6 15 30 104 155 $1,239.56 $24,520.82

6.0 Storm Water Data Report (PID Phase) (WBS 150.25)

6.1 Storm Water Data Report (PID Phase) 1 2 8 40 51 $585.96 $10,271.28 Total Task 6 1 2 8 40 51 $585.96 $10,271.28

7.0 Preliminary Drainage, Floodplain and Water Quality Study (WBS 150.15)

7.1 Preliminary Drainage, Floodplain and Water Quality Study 1 4 8 40 53 $614.01 $10,762.88 Total Task 7 1 4 8 40 53 $614.01 $10,762.88

8.0 Utility Research and Verification (WBS 150.05)

8.1 Utility Research and Verification 1 4 10 20 35 $286.02 $6,006.48 Total Task 8 1 4 10 20 35 $286.02 $6,006.48

9.0 Right of Way Reqiurements and Right of Way Data Sheets (WBS 150.15)

9.1 Right of Way Reqiurements and Right of Way Data Sheets 1 4 24 24 53 $547.18 $9,591.41 Total Task 9 1 4 24 24 53 $547.18 $9,591.41

10.0 Other Supporting Documentation (WBS 100.05)

10.1 Risk Register 2 4 6 $117.32 $1,655.92

10.2 Division of Engineering PSR/PDS Scoping Checklist 2 4 8 14 $157.81 $3,313.92

10.3 Transportation Planning Scoping Information Sheet 2 4 8 14 $157.81 $3,313.92

10.4 Traffic Management Plan 2 4 8 14 $157.81 $3,313.92

10.5 Design Scoping Index 2 4 6 $76.93 $1,615.54

10.6 PSR/PDS Surveys Needs Questionnaire 1 1 8 10 $107.75 $2,262.79

10.7 Order of Magnitude Capital Cost Estimate Sheets 1 1 24 24 50 $505.11 $8,854.01

10.8 Milestone Schedule 2 8 10 $149.18 $2,614.89 Total Task 10 14 30 56 24 124 $1,429.70 $26,944.90

11.0 Draft and Final PSR-PDS (WBS 100.25)

11.1 Draft and Final PSR-PDS 8 24 120 140 30 24 24 160 530 $5,684.79 $99,648.19 Total Task 11 8 24 120 140 30 24 24 160 530 $5,684.79 $99,648.19 TOTAL DIRECT LABOR HOURS 2 124 205 386 428 100 134 194 460 8 48 6 15 30 104 2244 $25,216.29 $442,395.26 OTHER DIRECT COSTS (see attached sheet) $7,500.00
TOTAL PROJECT COST $449,895.26

US 101 / Main St (SR 166)
City of Santa Maria
Fehr & Peers
Traffic
EXHIBIT “B”
.

Principal
Transportation
Engineer,
Project
Transportation
Engineer,
Project
Transportation
Engineer,
GIS and Document
Specialist,

TASK HOURS

TASK COSTS
$330.00 $230.00 $165.00 $135.00

Task # Task Name

4.0 Traffic Engineering Performance Assessment (TEPA) (WBS 150.15)

4.1 Data Collection 1 3 5 1 10 $1,980.00

4.2 Travel Demand Modeling 2 4 31 3 40 $7,100.00

4.3 Alternatives Development, Analysis and Refinement 5 42 65 4 116 $22,575.00

4.4 Traffic Engineering Performance Assessment (TEPA) 2 19 8 8 37 $7,430.00 Total Task 4 10 68 109 16 203 $39,085.00
TOTAL DIRECT LABOR HOURS 10 68 109 16 203 $39,085.00
OTHER DIRECT COSTS (see attached sheet) $910.00
ANTICIPATED SALARY INCREASE (see attached sheet)

TOTAL PROJECT COST

$39,995.00

US 101 / Main St (SR 166)
City of Santa Maria
Hamnew Jewell
Right-of-Way
EXHIBIT “B”
.

, Lillian Jewell

Senior Associate,
TBD

Associate II, TBD

Associate I, TBD

Transaction
Coordinator, TBD

Appraiser, TBD

Clerical Support, TBD

TASK HOURS

TASK COSTS
$262.00 $120.00 $150.00

Task # Task Name

9.0 Right of Way Reqiurements and Right of Way Data Sheets (WBS 150.15)

9.1 Right of Way Reqiurements and Right of Way Data Sheets 50 60 10 120 $21,800.00 Total Task 9 50 60 10 120 $21,800.00
TOTAL DIRECT LABOR HOURS 50 60 10 120 $21,800.00
OTHER DIRECT COSTS (see attached sheet) $200.00

TOTAL PROJECT COST

$22,000.00

US 101 / Main St (SR 166)
City of Santa Maria

HDR - WRECO
Hydraulics/Stormwater
EXHIBIT “B”
.

Supervising E ngineer,

Senior Civil
Engineer I,

Senior Civil
Engineer II,

Senior Civil
Designer (A),

Senior Civil
Designer (B),

Civil Coordinator,

Staff Civil EIT I,

Technical Editor,

Project
Accountant,

Project
Coordinator,

TASK HOURS

TASK COSTS
$275.00 $180.00 $260.00 $180.00 $180.00 $115.00 $125.00 $110.00 $105.00 $105.00 Task # Task Name

6.0 Storm Water Data Report (PID Phase) (WBS 150.25)

6.1 Storm Water Data Report (PID Phase) 1 4 8 24 8 40 4 89 $13,435.00 Total Task 6 1 4 8 24 8 40 4 89 $13,435.00

7.0 Preliminary Drainage, Floodplain and Water Quality Study (WBS 150.15)

7.1 Preliminary Drainage, Floodplain and Water Quality Study 16 8 4 12 20 36 44 4 6 4 154 $23,770.00 Total Task 7 16 8 4 12 20 36 44 4 6 4 154 $23,770.00
TOTA L DIRECT LA BOR HOURS 17 8 8 20 44 44 84 8 6 4 243 $37,205.00 OTHER DIRECT COSTS (see attached sheet) $950.00
TOTAL PROJECT COST $38,155.00

SCHEDULE OF FEES (7/1/22 - 6/30/23)
EXHIBIT “B”

OTHER DIRECT COSTS

DESCRIPTION OF ITEM COST
Personal Vehicle Mileage see note 1
Overnight Mail Service Actual

NOTES:

1. Pre-approv ed travel and per-diem costs will
be reimbursed in conformance with the current
Department of Transportation Travel and
Expense Guide for Consultants. No charge will
be invoiced for employee relocation cost.

2. Classifications identified with ** are subject
to prevailing wage.

3. Rates subject to an annual escalation of 5%.

NAME OR CLASSIFICA TION

2022

BILLING
RATE

CLASSIFICATION

BILLING RATE
RANGE
PRINCIPAL $360 $ 325 - $ 395
ENGINEER IX $306 $ 284 - $ 328
ENGINEER VIII $276 $ 257 - $ 296
ENGINEER VII $261 $ 248 - $ 276
ENGINEER VI $232 $ 215 - $ 249
ENGINEER V $202 $ 188 - $ 217
ENGINEER IV $178 $ 165 - $ 191
ENGINEER III $163 $ 153 - $ 173
ENGINEER II $143 $ 125 - $ 161
ENGINEER I $123 $ 112 - $ 135
TECHNICAL VI $178 $ 150 - $ 205
TECHNICAL V $158 $ 146 - $ 170
TECHNICAL IV $143 $ 131 - $ 156
TECHNICAL III $128 $ 119 - $ 138
TECHNICAL II $108 $ 100 - $ 118
TECHNICAL I $94 $ 82 - $ 106
CADD TECHNICIAN V $178 $ 150 - $ 205
CADD TECHNICIAN IV $148 $ 138 - $ 158
CADD TECHNICIAN III $128 $ 119 - $ 138
CADD TECHNICIAN II $108 $ 97 - $ 120
CADD TECHNICIAN I $89 $ 78 - $ 100
DESIGNER VI $227 $ 214 - $ 240
DESIGNER V $207 $ 198 - $ 217
DESIGNER IV $182 $ 163 - $ 202
DESIGNER III $163 $ 153 - $ 173
DESIGNER II $143 $ 131 $ 156
DESIGNER I $118 $ 105 - $ 132
PROFESSION AL VII $232 $ 215 - $ 249
PROFESSION AL VI $212 $ 205 - $ 220
PROFESSION AL V $197 $ 187 - $ 208
PROFESSION AL IV $178 $ 168 - $ 188
PROFESSION AL III $153 $ 136 - $ 170
PROFESSION AL II $128 $ 119 - $ 138
PROFESSION AL I $108 $ 97 - $ 120
CONSTRUCTION PROFESSIONAL VII $325 $ 305 - $ 345
CONSTRUCTION PROFESSIONAL VI $285 $ 266 - $ 305
CONSTRUCTION PROFESSIONAL V $251 $ 231 - $ 271
CONSTRUCTION PROFESSIONAL IV $216 $ 200 - $ 234
CONSTRUCTION PROFESSIONAL III $197 $ 184 - $ 210
CONSTRUCTION PROFESSIONAL II $162 $ 139 - $ 186
CONSTRUCTION PROFESSIONAL I $138 $ 127 - $ 149
INSPECTOR VII ** $236 $ 223 - $ 250
INSPECTOR VI ** $207 $ 188 - $ 226
INSPECTOR V ** $177 $ 166 - $ 189
INSPECTOR IV ** $162 $ 152 - $ 173
INSPECTOR III ** $143 $ 132 - $ 154
INSPECTOR II ** $118 $ 104 - $ 133
INSPECTOR I ** $93 $ 81 - $ 107
ADMIN PROFESSI ON AL V $173 $ 161 - $ 185
ADMIN PROFESSI ON AL IV $158 $ 146 - $ 170
ADMIN PROFESSIONAL III $123 $ 106 - $ 141
ADMIN ASSISTANT II $99 $ 86 - $ 112
ADMIN ASSISTANT I $84 $ 74 - $ 94
GEOGRAPHER/GI S IX $291 $ 278 - $ 305
GEOGRAPHER/GIS VIII $252 $ 225 - $ 278
GEOGRAPHER/GIS VII $217 $ 206 - $ 229
GEOGRAPHER/GIS VI $192 $ 177 - $ 208
GEOGRAPHER/GIS V $173 $ 164 - $ 182
GEOGRAPHER/GIS IV $153 $ 142 - $ 164
GEOGRAPHER/GIS III $128 $ 113 - $ 144
GEOGRAPHER/GIS II $113 $ 104 - $ 123
GEOGRAPHER/GIS I $99 $ 92 - $ 106
ARCHITECT IX $252 $ 240 - $ 264
ARCHITECT VIII $227 $ 214 - $ 240
ARCHITECT VII $207 $ 198 - $ 217
ARCHITECT VI $187 $ 179 - $ 197
ARCHITECT V $168 $ 154 - $ 182
ARCHITECT IV $148 $ 141 - $ 156
ARCHITECT III $133 $ 123 - $ 144
ARCHITECT II $118 $ 111 - $ 126
ARCHITECT I $103 $ 94 - $ 112

EXHIBIT “C”

INSURANCE

INSURANCE REQUIREMENTS
Provider shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Provider, his/her agents, representatives, or employees. If the Provider maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Provider.

A. Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Provider has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Provider's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

5. Cyber Liability Insurance, Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement o f copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit EXHIBIT “C”
Atty. Rev. 2021

monitoring expenses with limits sufficient to respond to these obligations.

B. Minimum Limits of Insurance
Provider shall maintain limits no less than:

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

6. Cyber Liability- $2,000,000 per occurrence or claim, $2,000,000 aggregate.

C. Self-insured Retentions
Self-insured retentions must be declared to and approved by the City.

D. Other Insurance Provisions
The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

2. For any claims related to this project, the Provider's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Provider's insurance and shall not contribute with it.

4. Provider hereby grants to City a waiver of any right to subrogation which any insurer of said Provider may acquire against the City by virtue of the payment of any loss under such insurance. Provider agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

5. If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown, and must be
before the date of the contract or the beginning of contract work. b. Insurance must be maintained and evidence of
insurance must be provided for at least five (5) years after completion of the contract of work.
c. If coverage is canceled or non-renewed, and not
replaced with another claims-made policy form with a
Retroactive Date prior to the contract effective date, the Provider must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

E. Acceptability of Insurers
EXHIBIT “C”
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Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

F. Verification of Coverage
Provider shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Provider’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances
The City reserves the right to modify these requirements, including limits, based on the nature of the risk,
coverage, or other special circumstances.
prior experience, insurer,
EXHIBIT “C”
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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SANTA MARIA, CALIFORNIA, APPROVING A

PROFESSIONAL SERVICES AGREEMENT WITH DEWBERRY
ENGINEERS, INC. TO PREPARE A PROJECT STUDY REPORT
FOR THE US 101/SR 166 MAIN STREET INTERCHANGE

WHEREAS, the US 101/SR 166 Main Street interchange is a junction point of two heavily travelled state highways in the City of Santa Maria; and

WHEREAS, a Project Initiation Document/Project Study Report (PSR) is the first step in the Caltrans project development process of identifying a solution for a specific transportation deficiency; and

WHEREAS, a PSR is required prior to utilizing state or federal funds for capital improvements on or near the State Highway System; and

WHEREAS, Caltrans is responsible for PSR development and oversight developed by resources outside the agency; and

WHEREAS, following a Request for Proposals, Dewberry Engineers, Inc. , was found to be responsive and most qualified to prepare the PSR.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The City Manager, or designee, is authorized to approve and execute on behalf of the City a Professional Services Agreement with Dewberry Engineers, Inc. and

2. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing s o, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

///

2 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 15th day of August 2023.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

FOR THE COUNCIL MEETING OF AUGUST 15, 2023

COUNCIL AGENDA REPORT

TO: City Council

FROM: City Manager
Prepared by: Director of Recreation and Parks

SUBJECT: Professional Services Agreement with Service Star for Janitorial Services at Public Park Restrooms

Description:

The City Council will consider approving an agreement for janitorial services at public park restrooms associated with Request for Proposal RFP-2023/04.

RECOMMENDATION:

Adopt a Resolution approving a Professional Services Agreement with Skylstad- Schoelen Co., a California Corporation, d/b/a Service Star, for restroom maintenance services.

BACKGROUND:

On April 17, 2023, the Recreation and Parks Department issued a Request for Proposals (RFP) for park restroom cleaning services. This RFP is to provide result-based restroom maintenance for all restrooms in City parks . The RFP was posted on the “Bids and Proposal” page in the Recreation and Parks section of the City of Santa Maria’s website and invitation letters were sent to qualified janitorial service contractors in northern Santa Barbara County and southern San Luis Obispo County areas.

DISCUSSION:

In order to provide consistent and timely servicing of City park restrooms the City has used private contractors for the last 10 years. Using a private contractor to provide such services has allowed City park crews to focus their efforts on grounds maintenance and program support. This new contract extends service to two cleanings per day at each City park restroom and sets expectations for the level of cleanliness. City park restrooms are a necessity for the enjoyment of park patrons, however, the restrooms are regularly the targets for vandalism, ranging from graffiti to arson. The Recreation and Parks Department has made restroom maintenance a priority this year.

2 Alternative(s)
The alternative to not entering into an agreement for janitorial services from Service Star is to have City crew members resume park restroom service.

Fiscal Considerations
The Recreation and Parks Department has $162,000 for this agreement allocated by the City Council within its 2023-24 fiscal year budget.

Impact to the Community
Restrooms in our City parks provide necessary convenience to our park patrons, allowing patrons to use the parks for family gatherings, picnics, and sports events with access to sanitary facilities.

ATTACHMENTS
Attachment A: Agreement for Professional Services

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,

CALIFORNIA, APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH SKYLSTAD-SCHOELEN CO. A CALIFORNIA CORPORATION, d/b/a SERVICE

STAR FOR RESTROOM MAINTENANCE SERVICES

WHEREAS, on April 17, 202 3, the Recreation and Parks Department issued a Request for Proposal (RFP) for restroom maintenance services; and

WHEREAS, three companies submitted proposals, and two of those complied with the RFP instructions, allowing them to proceed to the review; and

WHEREAS, the proposals were evaluated by an independent panel consisting of four Recreation and Parks Department employees on July 14, 2023; and

WHEREAS, based on the results of the evaluation, a recommendation to accept the proposal submitted by Service Star was made by the Director of Recreation and Parks.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California as follows:

1. That the above recitals are true and correct.

2. Service Star is awarded the restroom maintenance agreement for the 43 park restrooms throughout the City of Santa Maria.

3. That the terms of the agreement are for two years.

4. That the City Council authorizes and directs City Manager or designee to execute the agreement for park restroom maintenance services with Service Star, and to meet annually to review and approve cost of living increases to the contract.

2 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria on this 15th day of August 2023.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

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AGREEMENT FOR PROFESSIONAL SERVICES

This agreement is made upon th is ___ day of July 2023 , by, and between SKYLSTAD- SCHOELEN CO. A CALIFORNIA CORPORATION , d/b/a SERVICE STAR (hereinafter referred to as "Contractor"), and the Recreation and Parks Departmen t of the City of Santa Maria, California, a Municipal Corporation, (hereinafter referred to as "City").

RECITALS

WHEREAS, City has determined it is in the public interest to proceed with the work hereinafter described as "Project"; and

WHEREAS, City has determined the Project involves the performance of light custodial maintenance and janitorial services; and

WHEREAS, City does not have available employees to perform the services for the Project; and

WHEREAS, City has requested Contractor to perform services for Project; and

WHEREAS, Contractor is registered or licensed in California to perform the services associated with this project.

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination. The term of this contract is two (2) year s, beginning on the date first written above. This contract may be renewed by mutual consent of the parties. This contract may be terminated for breach of its terms or conditions, or because of dis covery of any act which violates local, state or federal law.

Termination is effective 14 days after deposit of notice as specified in this Agreement.

Any exte nsion of this Agreement after the end of the third year shall continue at the rates set forth for year three (3) unless otherwise agreed by the parties in writing.

2.02 Services to be Performed. Contractor shall determine the method, details and means of providing light custodial maintenance and janitorial services . More specifically, Contractor agrees to perform the specific services listed in Exhibit “A.

2.03 City’s Duties. City’s duties under this Agreement are to cooperate with Contractor in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit “B.”

2.05. Insurance. Contractor shall provide insurance as listed in Exhibit “C.”

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2.06. Exhibits. Exhibits “A,” “B,” and “C” are attached and incorporated.

3. Contractor’s Obligations.

3.01. Minimum Amount of Service. Contractor sh all devote s ufficient time to perform services under this agreement efficiently and effectively. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor’s sole discretion, as long as the performan ce of these extra-contractual services does not interfere with or present a conflict with City's business.

3.02. Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.03. Status. Contractor (including its employees) is an independent contractor.

No employer/employee relationship exists between Contractor and the City.

Contractor's assigned personnel shall not be entitled to any benefits payable to employees of the City. The City is not required to make any deductions or withholdings from the compensation payable to Contractor under this agreement. Contractor (as a business entity, including its employees) is a commercial building maintenance provider of light custodial maintenance and janitorial services.

3.04. Indemnification. To the fullest extent permitted by law, the Contractor shall indemnify, defend (with independent counsel approved by the City) and hold harmless the C ity, and its directors, officers, a nd employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reas onable attor neys’ fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of the Contractor or the acts or omissions of an emplo yee, agent or subcontractor of the Contractor. The provisions of this paragraph survive completion of the services or the termination of this contract.

The provisions of this Section are not limited by the provisions of the Section relating to insurance.

4. Miscellaneous

4.01. Notices. All communication relating to the day -to-day activities of this Agreement shall be exchanged between a designated representative of the CITY and a representative of CONTRACTOR , listed below . All notices shall be add ressed as follows unless a written change is filed with the City:

To City: To Contractor:

Recreation and Parks Dept. Service Star
Attn. Director 3130 Skyway Drive Suite 308
615 S. McClelland Santa Maria, CA 93455
Santa Maria, CA 93454

Atty. Rev. 2021

If the desi gnated Representative or address of either party changes during the term of this agreement, a written notice shall be given to the other party prior to the effective date of change. Any written notices required unde r this agreement shall be effective five (5) days af ter deposit into United States mail, postage prepaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used.

4.02. Compliance W ith Laws, etc. Contractor shall comply with all la ws, including but not limited to the rules and policies of the City, in performing this agreement.

4.03. Integration. This agreement constitutes the entire agreement of the parties with respect to the subject matter. All modifications, am endments, or waivers of the terms of this agreement must be in writing and signed by the appropriate representatives of the parties.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.

4.05. Jurisd iction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06. Warranty of authority. Each person signing this ag reement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.08. Severability. The provisions of this agreement are severable. If any pa rt of this agreement is held invalid by a court of competent jurisdiction, the remainder of the agreement shall remain in full force and effect unless amended or modified by mutual written consent of the parties.

4.09. Submittals. In addition to any other submittals required by this agreement, Contractor shall submit copies of its current business license and current certificate of workers compensation coverage to the City before beginning work on this project.

4.10 Prevailing Wage. Prevailing Wage. If applicable, Contractor and all subcontractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the Cal ifornia Labor Code. The Director's de termination is on file and open to inspection at www.dir.ca.gov and is referred to and made a part hereof; the wage rates therein ascertained, determined and specified are referred to and made a part hereof as though f ully set forth herein.

Atty. Rev. 2021

4.11 Credit for Non -Performance. The City may inspect at its discretion the Contractor’s daily job performance . The Director of Recreation and Parks , or their designee, has the authority and responsibility to point out to the Contractor any incomplete or defective work. Any deficiency alleged by the City shall be photographed and immediately provided to Contractor (via e-mail) describing the date and time of the observation, and the spec ific issue observed . Any complaint received /insufficient work alleged by the City and verified by City employees to be a scope of work task , shall be communicated to the Contractor by 2:30 pm of the sam e workday . The Contractor agrees to remedy the incompl ete task(s) by 4:30 pm on the same day at no additional charge. For all incomplete or defective work not observed or reported by 2:30 pm of the same work day, or if the Contractor does not remedy the issue by the end of the work day on the same se rvice date , the City shall have the right to a credit from the Contractor for ta sks n ot completed during the normal work period and for which complaints from City employees have been received after the second (2nd) occurrence for the same defici ency within the same Calander month. The City will take a credit on the Contractor’s monthly in voice in the amount of $100.00 per incident. This credit is intended to offset the City’s cost s to investigate, track and report these incidents, to deter future substandard work, and to prevent termination for minor breaches. An insufficient number of personnel on Contractor’s staff or insufficiently estimated hours in Contractor’s respon se to the request for proposals shall not be an acceptable excuse/cause to waive credits. Failure to satisfactorily perform the quality of work required under this Contrac t shall be accepted as evidence that the Contractor’s work force is too small or tha t supervision is inadequate. In either case, immediate corrective measures shall be made upon notice from the City. In the event that reports of incomplete or defective wo rk become too numerous, in the City’s discretion, the City may provide notice to Cont ractor, in writing, that it is increasing the credit amount. The City shall provide five (5) business days’ notice prior to issuing any fine of th e new amount. The increa se in the credit amount shall be in the discretion of the Director of Recreation and Parks . The seeking by the City /issuance of the Contractor of a credit shall not be deemed an exclusive remedy and City shall maintain all other remedies available by law or equity despite the issuance of a penalty to Contractor.

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IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

CITY: CONTRACTOR:

Recreation and Parks Dept. Service Star
Attn. Director 3130 Skyway Drive Suite 308
615 S. McClelland Santa Maria, CA 93455
Santa Maria, CA 93454

_____________________________________________________________________ _
By: By:

APPROVED AS TO FORM:

______________________
City Manager

______________________
City Attorney

______________________
Risk Manager

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EXHIBIT “A”

SCOPE OF WORK

Contractor agrees to complete the tasks, responsibilities, schedule s, deadlines, and deliverables specified by the City as follows:

1. Execution of an Agreement for Professional Se rvices on a fo rm provided by the City complete with all req uired exhibits (and insurance requirements).

2. Attend a restroom facility tour led by representatives of the City Department where information will be provided on facil ity locatio ns, features, locki ng mechanisms, shut-off valve and related mecha nical room locations, and any features unique to each location that will assist in the performance of any awarded contract.

3. Contractor to complete on-site safety training lead by City representatives on safety practices for driving vehicles within park lo cations (including turf and other restricte d areas). Upon completion, Contractor to ensure that all its employees are adequately trained on park safety practices.

4. (If requested) Contractor to d emonstrate in writing (or by physical inspection) that it has appropriate vehicles, personnel, start -up cleaning and maintenance supplies, and tools necessary for the first month of operation (and for the fulfillment of any awarded contract ).

5. Demonstrate in writing (or by physical i nspection) that it has appropriat e employee uniforms, name tags and PPE nece ssary to perform the terms of any awarded contract.

6. Provide company supervisor contact information (telephone numbers, e - mail addresses , etc.) whe reby City Departmen t representati ves can reliably contact Contract or for any c ontract related issues includin g requests for secondary services during contract hours and any after-hours service calls (which will be billed under a separate addendu m to any awarded contract).

7. Provide quality light custodial maintenance and janitorial services for eight (8) hours per day (from 7:30 a.m. to 4:30 p.m. or otherwise as agreed by the parties in writing ) for all specified locations to ensure facilities ar e safe, clean and functional. All locations to be serviced a minimum of two (2) times per day, with all remai ning service-time dedicated to follow -up service locations as deemed necessary by the contractor, or as requested by the City Department. Services to include, inspection, amen ity

Atty. Rev. 2021

functionality check (doors opening/closing/locking, ligh ting functions, toilets flush, wa ter faucet flow/shutoff), soap di spensers sto cked and functioning, flooring surfaces are swept, mopped and cleaned with appropriate cleaning agents. Toilets are f ree from obstructions and have functional flushing capabilit ies. Sinks are fre e of obstructi ons and draining properly. Sinks , toilets, w alls, floors, door handles, ligh t switches, hand dryers, soap dispensers, ceiling surfac es are cleaned and disinfected daily or as otherwise needed to maintain a clean and safe environment.

ALL BODILY FLUID S INCLUDING CONTRABAND SUCH AS US ED

HYPODERMIC NEEDLES/SYRINGES (INCLUDING B LOOD) ARE

PROPERLY REMOVED AND AREAS SANITIZED IN ACCORD ANCE
WITH STATE LAW AND INDUSTR Y SAFETY STANDARDS.

DESIGNATED DEPARTMENT SITES

PARK LOCATION QUANTITY
North Preisker Ranch 801 W. Boxcar Pl. Two (2) Restooms (Single Stall) Preisker Park 330 Hidden Pines Two (2) Restooms (Single Stall) Preisker Park 330 Hidden Pines Two (2) Restrooms (Multi Stall) Grogan Park 1155 W. Rancho Verde Two (2) Restrooms (Multi Stall) Jim May Park 809 Stanford Dr. Two (2) Restooms (Single Stall) Oakley Park 1300 N. Western Two (2) Restooms (Single Stall) Atkinson Park 1000 N. Railroad Two (2) Restrooms (Multi Stall) Rice Park 700 E. Sunset Two (2) Restooms (Single Stall) Tunnel Park 1100 N. Palisade Two (2) Restooms (Single Stall) Armstrong Park 1000 E. Chapel Two (2) Restooms (Single Stall) Russell Park 1000 W. Church Two (2) Restooms (Single Stall) Buena Vista Park 800 S. Pine Two (2) Restooms (Single Stall) Minami/Adam Park 600 W. Enos Two (2) Restrooms (Multi Stall) Orach Park (Westgate) 1800 Westgate Rd. Two (2) Restrooms (Multi Stall) Aquistapace Park 1921 S. Western Ave. Two (2) Restooms (Single Stall) Fletcher Park 2200 S. College Dr. Two (2) Restooms (Single Stall) Rotary Centennial Park 2625 S. College Dr. Four (4) Restooms (Single Stall) Rodenberger Park 2725 Santa Barbara Dr. One (1) H.A. Portable Restroom Maramonte Park 620 E. Sunrise Two (2) Restrooms (Multi Stall) Hagerman Sports Com. 3300 Skyway Dr. Two (2) Restrooms (Multi Stall) Pioneer Park 1150 W. Foster Two (2) Restrooms (Multi Stall)

8. Provide daily operations logs in a format (and containin g sufficient information) accep table to the City Department indicating completion of work.

9. Provide effective training and s upervision to employees performin g the tasks assigned to assure efficient and quality work.

Atty. Rev. 2021

10. Provide and assure that the employee’s safety is of paramount concern and appropriate steps are taken to keep staff accident free.

11. Provide the City Department wit h Safety Data Sheets (SDS) for al l chemicals/cleaning agents used at each site.

12. Contractor shall purchase and provide all necessary equipment and tools for work t o be performed. This shall include (but not be limited to) toilet plungers, sc rewdrivers, br ooms, mops, buckets and related equipment/tools necessary to satisfactorily perform the terms of any contract awarded.

13. Contractor s hall purch ase and provide all p aper products, cleaning supplies, chemicals, soaps, soap dis pensers, trash bags /liners, disposable gloves, in accordance with industry best practices and safety standards and equipment needed to accomplish the tasks associate d with each site and any other janitorial items deemed necessary to perform the work reques ted as specified or otherwise app roved by the City Department.

14. Provide employ ees with appropriate uniforms, and personal protective equipment (PPE) and ensure uniforms are used and PPE is properl y utilized.

15. Provide written monthly invoices in a format (a nd containing suffi cient information) acceptable to the City Department.

16. Contact City Representatives on an as-needed basis (but no later than the end of each servi ce day) at a designated telepho ne number or e -mail address to report all remaining safety i ssues, graffiti, pl umbing or faci lity damage that requires follow-up work.

17. After Hours Emergencies/Special E vent Callouts. The City may on occasion have a need to h ave light custodial maintenance and janitorial services performed at various sites for afte rhours emergenc ies and special events beyond the regular fifty-six (56) hours per week specified in this Agreement. Contractor agrees to make a good faith effort to perform these additional reque sted services if it has ad equate staff levels available and the City provides a reasonable amount of time in making its request. All work performed under this provision is in addition to the standard services agreed upon by the parties and shall be billed separately according to the rates specified in Exhibit “B”.

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EXHIBIT “B”

PAYMENT TERMS

City agrees to pay contractor for the fulf illment of the terms of this agreement as follows:

YEAR 1

Monthly Labor Charges $12,152.87 (year one (1) monthly rate) Monthly Supply Charges $1,399.00 (year one (1) monthly rate) TOTAL MONTHLY CHARGES $13,551.87 (year one (1) monthly rate)

YEAR 2

Monthly Labor Charges $12,759.07 (year two (2) monthly rate) Monthly Supply Charges $1,538.90 (year two (2) monthly rate) TOTAL MONTHLY CHARGES $14,297.97 (year two (2) monthly rate)

YEAR 3 (if renewed)

Monthly Labor Charges $14,034.99 (year three (3) monthly rate) Monthly Supply Charges $1,692.79 (year three (3) monthly rate) TOTAL MONTHLY CHARGES $15,727.78 (year three (3) monthly rate)

Contractor agrees to submit monthly written billing invoices to the C ity at the address specified above , and City agrees to pay said invo ices in accor dance with the terms of the agreement ( within 30 days) to Contractor at th e address specified above and Contractor agrees to a ccept and receive as paymen t in full the fees set forth for the services provided.

The parties agree that all work p erformed by Contractor beyond eight (8) hours per day or fifty-six (56) hours per week will be billed/payed in addition to the a bove monthly charges at the following rate:

All labor performed beyond 56 total hours at $75.00 per person hour.

All Special Event labor not exceeding eight (8) hours per day will b e billed at a rate of $45.00 per person hour.

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EXHIBIT “C”

INSURANCE REQUIREMENTS

Contractor shall procu re and maintai n for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or i n connection with the performan ce of the work hereunder by the Contractor, his/her agents, representatives, or employees.

If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City re quires and shall be entit led to the broader coverage and/or higher limits maintained by the Contractor.

A. Minimum Scope of Insurance

Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.

2. Insurance Services Office Business Auto Coverag e Fo rm Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liabil ity insurance appro priate to th e Contractor's profession. Architects' and engineers' c overage is to be endorsed to include contractual liability.

B. Minimum Limits of Insurance

Contractor shall maintain limits no less than:

1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is us ed, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggreg ate limit shall be twice the re quired occurrence limit.

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

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3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

C. Self-insured Retentions

Self-insured retentions must be de clared to and appro ved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.

D. Other Insurance Provisions

The commercial general liability and automobile liabi lity policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees and volunteers are to be covered a s additional insureds on the CG L policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such wor k o r
operations. General liability coverage can be provided in the form or an endorsement to the Contractor’s insurance ( at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims r elated to this proj ect, the Contractor's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it.

3. Each insurance poli cy required by this clause shall be endorsed to state t hat coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All not ices provided pursuant to this
Agreement shall be given to the City representative listed for notice in this agreement and shall speci fy the title of this Agreement. Notice may be given b y overnight mail,

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facsimile with conf irmation of receipt, or certifi ed mail with return-receipt requested.

4. Contractor hereby grants to Cit y a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by v irtue of the payment of any loss unde r such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subroga tion endorse ment from the insurer.

5. If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown, and must be
before the date of the contract or the beg inning of contract work.
b. In surance must be mai ntained and evidence of
insurance must be provided for at least five (5) years after completion of the contract of work.
c. If coverage is can celed or non -renewed, and not
replaced with another cla ims-made policy form with a
Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

E. Acceptability of Insurers

Insurance is to be p laced with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

F. Verification of Coverage

Contractor shall furnish th e City with origina l certificates and amendatory endorsements of the applicab le policy language effecting cov erage required by t his clause. All certificates and endorsements are to be received an d approved by the City before work commences. However, fail ure to obtain the r equired documents prior to the work beginning shall not wa ive the Contractor’s obligation to provide them. T he City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances
The City reserves the right to mo dify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

FOR THE COUNCIL MEETING OF AUGUST 15, 2023

COUNCIL AGENDA REPORT

TO: City Council

FROM: City Manager
Prepared by: Director of Utilities

SUBJECT: Surplus Water Transfer Program for 2023 with the Central Coast Water Authority

Description:

The City Council will consider authorizing participation in the Surplus Water Transfer Program for 2023 with the Central Coast Water Authority (“CCWA”).

Environmental Notice: The project will use existing facilities; therefore, qualifies for Categorical Exemption pursuant to Section 15301 – Class 1 and no environmental review is required.

RECOMMENDATION:

Adopt a Resolution authorizing participation in the Surplus Water Transfer Program fo r 2023 with the Central Coast Water Authority (“CCWA”).

BACKGROUND:

CCWA was created by the member agencies in 1991 for the development, financing, construction, operation, and maintenance of local facilities required for the delivery of State Water. The member agencies to CCWA (also referred to as participants) are the City of Buellton, Carpinteria Valley Water District, City of Guadalupe, Goleta Water District, Montecito Water District, City of Santa Barbara, City of Santa Maria, and the Santa Ynez River Water Conservation District-Improvement District #1.

The City of Santa Maria (“City”) has been receiving water from the State Water Project (“State Water”) through CCWA since 1997 and has imported over 215,000 acre -feet (“AF”) of water since that time. State Water is blended with local groundwat er to provide a higher quality blend of water to the residents and businesses in Santa Maria to assist in meeting discharge requirements at the Wastewater Treatment Plant, and to augment total water supplies available to the City.

Persistent drought condi tions intermixed with excessive precipitation , as well as operational constraints placed on the State Water Project, have reduced State Water reliability. In the previous three years, the State Water allocation was 5 percent, 5 percent, and 15 percent, res pectively, while this year (2023), the State Water allocation is 100 percent. This inconsistency requires the City to explore options to augment water supplies during dry years and consider options to prepare for dry years during wet years. 2 To address preparing for dry years during wet years , at a regular meeting on July 27, 2023, CCWA adopted a Resolution creating the Surplus Water Transfer Program (“Program”) and the template for the Central Coast Water Authority Surplus Water Transfer Program Participation Agreement (Attachment “A”). The Program allows CCWA members to participate if they have surplus water in a given year that they would like to exchange or transfer (sale).

DISCUSSION:

This year (2023), the City of Santa Maria has over 20,000 AF of State Water available for delivery from CCWA (Attachment “B”). As part of the Stipulation to resolve portions of the Santa Maria Groundwater Litigation, the City is required to import 10,000 AF of State Water in years when it is available. This will leave the City with a balance of approximately 10,000 AF of surplus State Water at the end of the calendar year. That surplus water will be in San Luis Reservoir and subject to “spill” if that volume is needed by the State Water Project for use in next year’s State Water allocation. As a CCWA member, the City may participate in the Program as a means to either exchange or transfer the surplus water.

CCWA has engaged a consultant that is actively pursuing parties throughout the State of California that may be interested in surplus State Water. The terms of an exchange are bound by the State Water Contract inasmuch as the exchange ratio is set at two-to-one.

This means that for every two AF the City may provide to a willing recipient, that recipient is required to return to the City one AF over a set term (often ten years). The exchange would allow the City to provide surplus water it does not currently need to another agency that would, in turn, return half that amount in the future when the City may need it, su ch as years with low State Water allocation. The terms of a transfer (sale) are not bound by the State Water Contract. The value of an AF of water is market driven. In years of limited supply, the value is higher , and in years of surplus supply, the value is lower. With the State Water allocation this year at 100 percent, there is a significant surplus of State Water statewide; as such, the prices being offered are low ($100 per AF).

The agreements between parties for either an exchange or transfer are frequently time- sensitive and require commitment in a short time period. To address this , City Council may designate an authorized representative in accordance with the terms of the Program and provide minimum parameters regarding a future exchange or transfer agreement. To that end, it is recommended the City Council authorize the Director of Utilities as the City’s authorized representative with the following parameters: to exchange or transfer up to 10,000 AF of surplus State Water at an exchange rate of two-to-one and/or a transfer price of not less than $125 per AF.

Alternative(s)

1. The City Council may elect not to authorize the City’s participation in the Program.

This will eliminate the City’s opportunity to potentially receive the benefit of either the return of water to the City in a future dry year or the increase in revenue to offset rates from a transfer.

3 2. The City Council may elect not to participate in the Program and direct City Staff to independently pursue exchange or transfer opportunities for surplus State Water statewide. The exchange or transfer will require approval by multiple entities, including the State Department of Water Resources, CCWA, and the Santa Barabara County Flood Co ntrol and Water Conservation District. The Program authorized by CCWA will address all those entities, as well as coordination between all member agencies within CCWA.

Staff recommends the City authorize the Program with CCWA and designate the Director of Utilities as the City’s authorized representative to work within the parameters described above.

Fiscal Considerations
Costs associated with an exchange will be minor and will be paid to CCWA from the Water Enterprise Fund. Revenues received from a trans fer will be credited to the Water Enterprise Fund.

Impact to the Community
Participation in the Program may provide opportunities for the community to benefit from surplus State Water available this year by either providing water during years of non - surplus or providing additional revenue to the Water Enterprise Fund.

Other Agency Review
Approval of an exchange or transfer through the Program will require approval of the State Department of Water Resources, the recipient agency, CCWA, and the Santa Barbar a County Flood Control and Water Conservation District.

ATTACHMENTS
Attachment “A” – CCWA Surplus Water Transfer Program_2023-08-15 Attachment “B” – State Water Availability_2023-08-15

25848139
Central Coast Water Authority
Resolution No. 23-06

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Santa Maria City CouncilAugust 15, 2023

Santa Maria City Council
August 15, 2023