CITY COUNCIL AGENDA
CITY OF SANTA MARIA, CALIFORNIA
Wednesday, September 6, 2023
SPECIAL MEETING
5:00 P.M.
Oral Comments during the meeting:
In-person format. Attend the meeting in-person in the City Hall Council Chambers at 110 East Cook Street, Santa Maria, and submit a request to speak to the Clerk or City staff. •
Public Written Comments prior to the meeting (must be received by 2:00 p.m. in advance of the meeting*):
Email - Submit Comments via email to [email protected]. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting.
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Mail - Delivered by the U.S. Postal Service. Address letters to the City Council, Attn.: City Clerk's Office at 110 East Cook Street, Santa Maria, CA 93454. Letters will not be read aloud during the meeting.
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*All written correspondence will be distributed to Councilmembers and attached to the associated meeting agenda (under Public Comment or Agenda Item); however, submissions received after the deadline will not be processed until the following day.
American Disability Act Accommodations:
Any member of the public who needs accommodations should email the City Clerk’s Office at [email protected] or call 805-925-0951 x2306. The City Clerk’s Office will use its best efforts to provide reasonable accommodation by request at least 48 hours ahead of the meeting.
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, Councilmember Soto, and Mayor Patino
4. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
The City Council values your input. In-person oral comments will be accepted during this time. There is no Zoom participation available for the Special Meeting. Written comments may be submitted per the instructions above.
5. CONSENT CALENDAR
The following routine items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. The Consent Calendar is approved by roll call vote with one motion. These items are discussed only on request of Councilmembers. Members of the public may speak on Consent Calendar items during the Public Comment Period.
SHOULD A COUNCILMEMBER WISH TO DISCUSS OR DISAPPROVE ANY ITEM, it must be dropped from the blanket motion of approval and considered as a separate item.
RECOMMENDATION:
Adopt the Consent Calendar as submitted.
5.a CITY MANAGER/CITY CLERK DEPARTMENT
5.a.1 Ordinances and Resolutions
RECOMMENDATION:
Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.
5.b PUBLIC WORKS DEPARTMENT
5.b.1 Authorization for the Submission of an Application to Strategic Growth Council Community Resilience Centers Program Project Development Grant and Acceptance of Award
The City Council will consider approving the submission of a Project Development Grant application to the Strategic Growth Council Community Resilience Centers Program and acceptance of an award in the amount of $500,000 to $5 Million for Minami Community Center upgrades.
Environmental Notice: The Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 – Existing facilities (operation, repair, maintenance, leasing, etc.) of the California Environmental Quality Act State Guidelines because the scope of work to be conducted is an existing public facility with negligible expansion of the existing uses.
RECOMMENDATION:
Adopt a Resolution approving the submission of an application to the Strategic Growth Council Community Resilience Centers Program Project Development Grant for award funding amount of $500,000 to $5 Million and acceptance of award.
CLOSED SESSION immediately following
6. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, Councilmember Soto, and Mayor Patino
7. PUBLIC COMMENT PERIOD
In-person oral comments will be accepted during this time. There is no Zoom participation available for the Closed Session Public Comment period. Written comments may be submitted per the instructions above.
8. RECESS-CLOSED SESSION
The City Council will immediately recess to a closed session for the following:
8.a Public Employment Appointment - Interim City Manager, Pursuant to California Government Code Section 54957
9. RECONVENE TO OPEN SESSION
10. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION
11. ADJOURNMENT
PLEASE NOTE:
The next regular meeting of the City Council will be held on October 3, 2023, at 5:30 p.m.
The deadline for submitting items for the October 3rd meeting is September 20th.
City Council Meetings are televised live on Comcast cable television channel 23 and are rebroadcast at 9:00 a.m. on the next Thursday and on the following Tuesday at 5:30 p.m.
Council Meeting videos are also available for viewing on the City’s website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.
If you challenge a determination made on a matter on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on this agenda, or in written correspondence to the city council at, or prior to, the public hearing.
CITY COUNCIL MEETING INFORMATION AND PROCESS:
This agenda is prepared and posted pursuant to Government Code Section 54954.2. By listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item. In addition to any action identified in the summary description of each item, the action that may be taken by the City Council shall include: a referral to staff with specific requests for information; continuance; specific direction to staff concerning the policy or mission of the item; discontinuance of consideration; authorization to enter into negotiations and execute agreements pertaining to the item; adoption or approval; and disapproval. Items not on the agenda may not be discussed or acted upon except under emergency circumstances. (Government Code Section 54954.2).
Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk and available for public inspection during City Hall business hours the Friday before the meeting. Any written correspondence or documents provided to a majority of the City Council after distribution of the Agenda will also be available for public inspection in the Office of the City Clerk. If requested, the agenda and supporting documents shall be made available in alternative formats to persons with a disability. The City Clerk’s Office will answer any questions regarding the agenda.
Materials related to an item on this agenda submitted after distribution of the agenda packet will also be available with the agenda material for public inspection during normal business hours in the City Clerk’s Office, 110 E. Cook Street, Santa Maria. Subject to the ability to post the documents prior to the meeting, such documents will also be available on the City’s meetings website portal for the current City Council meeting at https://cityofsantamaria.org/meetings.
The City of Santa Maria welcomes orderly participation at its meetings from all members of the public. Orderly participation means speaking only on items of City business or on subjects within the City’s control. Though the City Council wants to hear your concerns and values your input, it is inappropriate to defame, yell, use profane language, interrupt, or disrupt the meeting. All cellular telephones are to be turned off or set to vibrate, and signs are not to be displayed in a manner that violates the rights of others or prevents others from watching or fully participating in the Council meeting. Pursuant to Government Code Section 36813, the Mayor is authorized to prohibit such conduct, up to and including ordering anyone that disrupts the meeting to be removed from the City Council Chambers.
To receive reasonable accommodation under the Americans with Disabilities Act during the meeting, please notify the City Clerk’s office of your needs during business hours at least 48 hours in advance of the meeting (typically before 3 p.m. on the Thursday before the meeting). The Office of the City Clerk is located at 110 East Cook Street in Santa Maria; telephone (805) 925-0951, extension 2306. The City will give primary consideration to your request in providing assistance. Examples of assistance may include exhibits in large-sized format, use of assisted listening equipment, use of the California Relay Service, texting by cellular phone, or the services of a live interpreter.
Assisted listening equipment can also be used for interpretation by Spanish-only speaking persons. To allow the City to coordinate and request a Spanish interpreter from the volunteer corps, contact the Office of the City Clerk by 1:00 p.m. on Monday before the meeting.
Equipo también puede ser utilizado para la asistencia de interpretación para esas personas que solamente hablan español. Para permitirle a la Ciudad que coordine y solicite un interprete de un grupo de voluntarios, llame al (805) 925-0951 extensión 2307 a la 1:00 de la tarde el lunes antes de la junta.
FOR THE SPECIAL COUNCIL MEETING OF SEPTEMBER 6, 2023
COUNCIL AGENDA REPORT
TO: City Council
FROM: City Manager
Prepared by: Public Works Director
SUBJECT: Authorization for the Submission of an Application to Strategic Growth Council Community Resilience Centers Program Project Development Grant and Acceptance of Award
Description:
The City Council will consider approving the submission of a Project Development Grant application to the Strategic Growth Council Community Resilience Centers Program and acceptance of an award in the amount of $500,000 to $5 Million for Minami Community Center upgrades.
Environmental Notice: The Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 – Existing facilities (operation, repair, maintenance, leasing, etc.) of the California Environmental Quality Act State Guidelines because the scope of work to be conducted is an existing public facility with negligible expansion of the existing uses.
RECOMMENDATION:
Adopt a Resolution approving the submission of an application to the Strategic Growth Council Community Resilience Centers Program Project Development Grant for award funding amount of $500,000 to $5 Million and acceptance of award.
BACKGROUND:
The California Strategic G rowth Council (SGC) is a ten-member council comprised of seven state agencies and three public members. SGC’s mission is to build healthy, thriving, and resilient communities for all. Funded through California’s Cap and Trade system and the California General Fund, SGC’s grant programs, strategic initiatives, and interagency coordination focus on multi -benefit and community -centric solutions at the nexus of climate and equity. Since 2008, SGC has invested over $2 billion in projects strengthening communities and addressing climate change.
DISCUSSION:
SGC provides grant funding to a number of programs benefiting public health, affordable housing, and climate change. The SGC Community Resilience Centers Program (CRC) grants fund new construction and upgrades of neighborhood-level Resilience Centers to provide shelter and resources during emergencies, as well as year -round programming and services that build community resilience.
2 The Department of Public Works in coordinati on with the Recreation and Parks Department, has identified the Minami Community Center upgrades and renovations for this grant funding. The Minami Community Center features two multi-functional rooms, a large assembly, and a studio room. The center, located in Adam Park, is host to popular recreational programs and an open gym. Minami Community Center is a safe space for youth and adults to stay active through recreational sports and doubles as a resource center for City emergency situations.
Should the City receive an award the Minami Community Center would undergo design and project development in order to apply for the implementation phase of this Grant program in the next cycle. Potential upgrades would include improvements and upgrades to: ADA issues in the parking lot and around the building, parking lot asphalt, lighting, and drainage, drought resilient landscaping, flooring (including in gym), HVAC, roof (upper and lower), showers, bathrooms, seismic studies/retrofits, back -up generator/ electrical system, e-vehicle parking, fire sprinklers, paint, walls, ceilings, kitchen, and bus access and bus stop/pullout.
Alternative(s)
Deny authorization to apply for the Strategic Growth Council Community Resilience Centers Program Project Development Grant. T he City Council could choose to deny applying for this grant. Staff does not recommend this action as it could forgo an award amount in the amount of $500,000 to $5 Million in revenue.
Fiscal Considerations
The primary goal of this grant application is to provide funding assistance for Minami Community Center renovations and upgrades. No new funding is being requested for the Minami Community Center in FY 2024.
The City has the potential to receive a grant award within a range from $500,000 to $5 Million. Should the City be awarded any amount of the CRC grant all funding will be used for proposed retrofits and upgrades to the Minami Community Center. A budget amendment request will be completed requesting a ppropriation of the awarded funds should the City’s application be selected.
Other Agency Review
Should the City’s grant application be accepted and awarded by SGC, a separate Council Agenda Report and Resolution by the City Council will be required for the grant award.
Impact to the Community
Replacing the existing infrastructure, appurtenances, and aesthetics with new ones will help improve the Minami Community Center’s structural integrity, and appearance, and will have a positive impact on community m embers. Additionally, individuals will be sheltered here during stressful situations, and structural, functional, and aesthetic improvements throughout the Minami Community Center would portray and promote a comforting and secure environment for community members. These improvements will 3 not only address the physical needs of our community but also contribute to their mental and emotional well-being.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MARIA, CALIFORNIA, PROVIDING
AUTHORIZATION FOR THE SUBMISSION OF AN APPLICATION
TO STRATEGIC GROWTH COUNCIL COMMUNITY RESILIENCE
CENTERS PROGRAM PROJECT DEVELOPMENT AND
ACCEPTANCE OF AWARD
WHEREAS, California Strategic Growth Council’s (SGC) mission is to build healthy, thriving, and resilient communities for all; and,
WHEREAS, SGC is a 10 -member council comprised of seven state agencies and three public members; and,
WHEREAS, SGC provides grant funding to a number of programs benefiting public health, affordable housing and climate change. The SGC Community Resilience Centers Program (CRC) grants fund new construction and upgrades of neighborhood level Resilience Centers to provide shelter and resources during emergencies, as well as year -round programming and services that build community resilience; and,
WHEREAS, the Department of Public Works in coordination with the Recreation and Parks Department, has identified the Minami Community Center upgrades and renovations for this grant funding; and,
WHEREAS, the City has the opportunity to receive a grant award in the amount of $500,000 to $5 Million to assist with specified project costs.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
1. Authorizes the submission of a grant application to Strategic Growth Council Community Resilience Centers Program Project Development Grant for award funding amount of $500,000 to $5 Million; and
2. Authorizes the City Manager or designee, to execute all forms and documents, and coordinate the implementati on of the grant and the awarded project; and approve amending the adopted FY 202 4-2025 Budget to reflect receipt of said revenue.
3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a special meeting of the City Council of the City of Santa Maria, California, held this 6th day of September 2023.
ATTEST:
Assistant City Clerk
Mayor
APPROVED AS TO FORM:
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City Attorney
APPROVED AS TO CONTENT:
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Department Director
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City Manager