FOR THE COUNCIL MEETING OF OCTOBER 17, 2023
COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager
Prepared by: Director of Finance Mary Harvey
SUBJECT: Appointment of Deputy City Treasurer
Description:
The City Council will consider accepting the appointment of Xenia Bradford as Deputy City Treasurer as of October 21, 2023.
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
RECOMMENDATION:
Accept, by Minute Order, the appointment of Xenia Bradford as Deputy City Treasurer as of October 21, 2023, to act as City Treasurer when the City Treasurer Teressa Hall is unavailable. Furthermore, any previous Deputy City Treasurer appointments are to be revoked.
BACKGROUND:
According to the Municipal Code, Section 2 -6.02, the City Treasurer shall appoint deputies for whose acts he/she shall be responsible. Such deputies shall hold office at the pleasure of the City Treasurer. The City Treasurer shall advise the City Council of the naming of the deputies, and the City Council shall take note of the same by Minute Order.
DISCUSSION:
Due to the upcoming retirement of the current Deputy City Treasurer Mary Harvey, and after evaluating potential replacements, City Treasurer Teressa Hall has chosen Xenia Bradford to replace the current appointee. With this appointment, any prior appointments are hereby revoked effective October 21, 2023.
The appointment of the position of Finance Director as Deputy City Treasurer has been previously reviewed with the City’s outside auditing firm and they expressed no objection and therefore, does not need t o be reviewed at this time. Should the City Treasurer be unable/unavailable to fulfill the duties under Municipal Code, Section 2 -6.01, the Deputy City Treasurer shall perform said duties, which includes the payment of warrants and preparing a monthly treasurer’s report.
2 Alternative(s)
If the City Council chooses not to accept the choice, the City Treasurer can re -evaluate and return to the City Council with a new appointment.
Fiscal Considerations
The appointment of a Deputy Treasurer has no fiscal impact.
Impact to the Community
There is no direct impact to the community.
Attachment A – City Treasurer Certificate