CITY COUNCIL AGENDA
CITY OF SANTA MARIA, CALIFORNIA
Tuesday, November 21, 2023
CLOSED SESSION - 4:30 P.M.
REGULAR SESSION - 5:30 P.M.
Oral Comments during the meeting:
In-person format. Attend the meeting in-person in the City Hall Council Chambers at 110 East Cook Street, Santa Maria, and submit a request to speak to the Clerk or City staff. •
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American Disability Act Accommodations:
Any member of the public who needs accommodations should email the City Clerk’s Office at [email protected] or call 805-925-0951 x2306. The City Clerk’s Office will use its best efforts to provide reasonable accommodation by request at least 48 hours ahead of the meeting.
CLOSED SESSION
1. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, Councilmember Soto, and Mayor Patino
2. PUBLIC COMMENT PERIOD
In-person oral comments will be accepted during this time. There is no Zoom participation available for the Closed Session Public Comment period. Written comments may be submitted per the instructions above.
3. RECESS-CLOSED SESSION
The City Council will immediately recess to a closed session for the following:
3.a Conference with Legal Counsel - Existing Litigation, Pursuant to California Government Code §54956.9(d)(1)
John Bright v. City of Santa Maria et al
Case No. 2:22-cv-08344-MCS-PD
3.b Public Employment Recruitment - City Manager, Pursuant to California Government Code §54957(b)(1)
3.c Conference with Labor Negotiators, Pursuant to California Government Code §54957.6
Agency Representative: Interim City Manager Alex Posada and Interim Human Resources Officer Dawn Jackson.
Employee Organizations: All bargaining units, unrepresented employees, managers, and executives.
4. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P.M.
5. INVOCATION
6. PLEDGE OF ALLEGIANCE
7. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, Councilmember Soto, and Mayor Patino
8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION
9. PROCLAMATIONS
9.a Business of the Month – November 2023
The Mayor and City Council present a certificate to the featured Business of the Month for November 2023 – the Santa Maria Country Club.
10. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
The City Council values your input. Instructions are provided above (page 1) for communicating with the City Council. Individual speakers are limited to three minutes or as directed by the Mayor.
11. CONSENT CALENDAR
The following routine items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. The Consent Calendar is approved by roll call vote with one motion. These items are discussed only on request of Councilmembers. Members of the public may speak on Consent Calendar items during the Public Comment Period.
SHOULD A COUNCILMEMBER WISH TO DISCUSS OR DISAPPROVE ANY ITEM, it must be dropped from the blanket motion of approval and considered as a separate item.
RECOMMENDATION:
Adopt the Consent Calendar as submitted.
11.a CITY MANAGER/CITY CLERK DEPARTMENT
11.a.1 Ordinances and Resolutions
RECOMMENDATION:
Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.
11.a.2 Approval of Minutes
RECOMMENDATION:
Approve the Minutes of the regular City Council meeting of November 7, 2023.
11.a.3 Adoption of a Resolution Approving a Comprehensive Schematic Pay Schedule for Full-Time and Part-Time Employees in Compliance with the Requirements of California Public Employees’ Retirement System The City Council will consider approving the single Comprehensive Schematic Pay Schedule in compliance with the requirements of California Public Employees’ Retirement System to incorporate the addition of the Lead Police Services Technician and Investigative Specialist I/II Flex Series classifications.
Environmental Notice: The activity is not a “Project” as defined under section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is
required.
RECOMMENDATION:
Adopt a Resolution approving a Comprehensive Schematic Pay Schedule for all full-time and part-time employees in accordance with California Public Employees’ Retirement System guidelines.
11.a.4 Cancellation of the January 2, 2024, City Council Meeting The City Council will consider the cancellation of the first regular City Council meeting in January 2024 due to its proximity to the New Year holiday.
RECOMMENDATION:
Cancel the regularly scheduled Council meeting of January 2, 2024, due to the New Year holiday.
11.b COMMUNITY DEVELOPMENT DEPARTMENT
11.b.1 Second Reading and Adoption of Ordinance No. 2023-04 Amending the Official Zoning Map for the Santa Maria Cemetery District The City Council will conduct the second reading to adopt Ordinance No. 2023-04, amending the Official Zoning Map for 0.87 acres located at the 600 block of East Newlove Drive.
Environmental Notice: Environmental Review for this project was completed through the preparation of an Initial Study/Mitigated Negative Declaration (SCH #2023040484) pursuant to the California Environmental Quality Act State Guidelines.
RECOMMENDATION:
Conduct the second reading and adopt Ordinance No. 2023-04 amending the Official Zoning Map for 0.87 acres located at the 600 block of East Newlove Drive from PD/R-2 (Planned Development/Medium Density Residential) to PD/PF (Planned Development/Public Facilities) zoning district.
11.c FINANCE DEPARTMENT
11.c.1 Payment of Warrants
RECOMMENDATION:
Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.
11.c.2 Payment of Payroll
RECOMMENDATION:
Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.
11.c.3 Consideration of Approving an Amendment to the Professional Services Agreement with Lance, Soll, and Lunghard LLC
The City Council will consider approving a second amendment to the agreement with Lance, Soll, and Lunghard LLC for professional consulting services.
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
RECOMMENDATION:
Authorize the Interim Director of Finance to execute a second amendment to the Agreement for Professional Services with Lance, Soll, and Lunghard LLC for Financial Consulting Services, and further authorizing the Interim Director of Finance, or their designee, to enter into extensions and modifications consistent with the terms of the Agreement.
11.d PUBLIC WORKS DEPARTMENT
11.d.1 Adoption of a Resolution Awarding a Bid to The Menemsha Development Group, Inc. for Phase II of the Enos Ranch Project, Bid No. 2023-11 The City Council will consider approving an award of bid to The Menemsha Development Group, Inc. for the construction of Phase II of the Enos Ranch Project. The City received four bids for this project. Phase II of the Enos Ranch construction will include the Japanese Cultural Center and renovations to the Enos-Smith House.
Environmental Notice: As required by the California Environmental Quality Act, a Notice of Determination (NOD) was prepared and filed in connection with the Enos Ranchos Specific Plan Amendment (SCH 2007011082), Santa Maria, California. In addition, the original NOD was filed with the Department of Fish and Wildlife payment.
RECOMMENDATION:
Adopt a Resolution awarding a bid to The Menemsha Development Group, Inc., in the amount of $3,736,000, for the construction of Phase II of the Enos Ranch Project, Bid No. 2023-11.
11.d.2 Adoption of a Resolution Approving the Termination of Subdivision Improvement Agreement with NKT Commercial I for Tract 6000, Enos Ranchos
The City Council will consider approving the termination of the Subdivision Improvement Agreement with NKT Commercial I for Tract 6000, Enos Ranchos. The Subdivision Improvement Agreement is no longer necessary and can be terminated.
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
RECOMMENDATION:
Adopt a Resolution approving the termination of the Subdivision Improvement Agreement with NKT Commercial I for Enos Ranchos Final Map, Tract 6000.
12. PUBLIC HEARING
ORDER OF PROCEEDINGS FOR PUBLIC HEARING ITEMS:
Council Agenda Report to be given.
Applicant/Appellant comments.
Questions from the City Council.
Written communications/Public input.
Public hearing to be closed.
City Council discussion and action.
12.a Public Hearing Per the Requirements of the Tax and Equity Fiscal Responsibility Act and Adopt a Resolution Approving Issuance of Revenue Bonds Regarding the Vizcaya Apartments
The City Council will conduct a public hearing under the requirements of the Tax and Equity Fiscal Responsibility Act and the Internal Revenue Code of 1986, as amended.
RECOMMENDATION:
Adopt a Resolution approving the issuance of revenue Bonds by the California Municipal Finance Authority for the sole purpose of financing the acquisition, rehabilitation, improvement, and equipping of a senior multifamily rental housing project located at 1720 South Depot Street, Santa Maria, California.
13. REGULAR BUSINESS
ORDER OF PROCEEDINGS FOR REGULAR BUSINESS ITEMS:
Council Agenda Report to be given.
Questions from the City Council.
Written communications/Public input.
City Council discussion and action.
13.a Review of the Financial Report for the First Quarter Ending September 30, 2023, and Adoption of a Resolution Approving First Quarter Amendments to the 2023-24 Budget
The City Council will consider receiving the 2023-24 First Quarter Financial Report and adoption of a Resolution approving amendments to 2023-24 budget.
RECOMMENDATION:
1) Receive and file the Financial Report for the First Quarter ending September 30, 2023; and 2) Adopt a Resolution approving First Quarter amendments to the 2023- 24 Budget for personnel and operational changes.
14. REPORT BY CITY MANAGER
15. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234
REPORTS)
16. ADJOURNMENT
PLEASE NOTE:
The next regular meeting of the City Council will be held on December 5, 2023, at 5:30 p.m.
The deadline for submitting items for the December 5th meeting is November 22nd.
City Council Meetings are televised live on Comcast cable television channel 23 and are rebroadcast at 9:00 a.m. on the next Thursday and on the following Tuesday at 5:30 p.m.
Council Meeting videos are also available for viewing on the City’s website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.
If you challenge a determination made on a matter on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on this agenda, or in written correspondence to the city council at, or prior to, the public hearing.
CITY COUNCIL MEETING INFORMATION AND PROCESS:
This agenda is prepared and posted pursuant to Government Code Section 54954.2. By listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item. In addition to any action identified in the summary description of each item, the action that may be taken by the City Council shall include: a referral to staff with specific requests for information; continuance; specific direction to staff concerning the policy or mission of the item; discontinuance of consideration; authorization to enter into negotiations and execute agreements pertaining to the item; adoption or approval; and disapproval. Items not on the agenda may not be discussed or acted upon except under emergency circumstances. (Government Code Section 54954.2).
Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk and available for public inspection during City Hall business hours the Friday before the meeting. Any written correspondence or documents provided to a majority of the City Council after distribution of the Agenda will also be available for public inspection in the Office of the City Clerk. If requested, the agenda and supporting documents shall be made available in alternative formats to persons with a disability. The City Clerk’s Office will answer any questions regarding the agenda.
Materials related to an item on this agenda submitted after distribution of the agenda packet will also be available with the agenda material for public inspection during normal business hours in the City Clerk’s Office, 110 E. Cook Street, Santa Maria. Subject to the ability to post the documents prior to the meeting, such documents will also be available on the City’s meetings website portal for the current City Council meeting at https://cityofsantamaria.org/meetings.
The City of Santa Maria welcomes orderly participation at its meetings from all members of the public. Orderly participation means speaking only on items of City business or on subjects within the City’s control. Though the City Council wants to hear your concerns and values your input, it is inappropriate to defame, yell, use profane language, interrupt, or disrupt the meeting. All cellular telephones are to be turned off or set to vibrate, and signs are not to be displayed in a manner that violates the rights of others or prevents others from watching or fully participating in the Council meeting. Pursuant to Government Code Section 36813, the Mayor is authorized to prohibit such conduct, up to and including ordering anyone that disrupts the meeting to be removed from the City Council Chambers.
To receive reasonable accommodation under the Americans with Disabilities Act during the meeting, please notify the City Clerk’s office of your needs during business hours at least 48 hours in advance of the meeting (typically before 3 p.m. on the Thursday before the meeting). The Office of the City Clerk is located at 110 East Cook Street in Santa Maria; telephone (805) 925-0951, extension 2307. The City will give primary consideration to your request in providing assistance. Examples of assistance may include exhibits in large-sized
format, use of assisted listening equipment, use of the California Relay Service, texting by cellular phone, or the services of a live interpreter.
Assisted listening equipment can also be used for interpretation by Spanish-only speaking persons. To allow the City to coordinate and request a Spanish interpreter from the volunteer corps, contact the Office of the City Clerk by 1:00 p.m. on Monday before the meeting.
Equipo también puede ser utilizado para la asistencia de interpretación para esas personas que solamente hablan español. Para permitirle a la Ciudad que coordine y solicite un interprete de un grupo de voluntarios, llame al (805) 925-0951 extensión 2307 a la 1:00 de la tarde el lunes antes de la junta.
FOR THE COUNCIL MEETING OF NOVEMBER 21, 2023
COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
Prepared by: Public Information Manager Mark van de Kamp
SUBJECT: Business of the Month – November 2023
The Mayor and City Council p resent a certificate to the featured Business of the Month for November 2023 – the Santa Maria Country Club.
BACKGROUND:
The City of Santa Maria and the Santa Maria Valley Chamber of Commerce have partnered to highlight different businesses in the City through a Business of the Month Program. For the next year, this program gives recognition to local businesses for their lon gevity and/or for providing significant healthcare contributions. Not only does this give valuable exposure to these local businesses, but it also reminds the community of the unique, diverse, and long - standing businesses they are fortunate to have in Santa Maria.
This month’s long -standing business is the Santa Maria Country Club at 505 West Waller Lane. Established in 1921, the Country Club now has 68 employees. It provides a clubhouse, an 18 -hole golf course, tennis and pickleball courts, catering, and a pro shop. Many community events, galas, weddings, and fund -raisers take place on its grounds. The Santa Maria Country Club hosts many non -profit businesses, promoting and supporting them through participation in their events or donations. The Santa Maria Country Club is applying to renovate its Snack Shack and hopes to add a fitness facility. Representing the Santa Maria County Club tonight are Dennis Ozzimo, Board President; Tony Cossa, Board Vice President; and Donna Denham, General Manager.
1 CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA
November 7, 2023, 4:30 p.m.
City Hall Council Chambers
110 East Cook Street
Santa Maria
Roll Call: Mayor Alice Patino, Councilmember Mike Cordero, Councilmember Carlos Escobedo, Councilmember Gloria Soto
Members Absent: Councilmember Maribel Aguilera-Hernandez
Staff Present: Fire Chief Bradley Dandridge, Director of Public Works Brett Fulgoni, Director of Community Development Chuen Wu, Director of Recreation & Parks Alex Posada, Chief of Police Marc Schneider, Director of Utilities Shad Springer, Angela Oslund, Assistant City Clerk Alexandra Valadez, Chief Deputy City Clerk Sarah Lansburgh, Assistant City Attorney Heather Whitham, Interim Director of Finance Xenia Bradford
_____________________________________________________________________
CLOSED SESSION
1. CALL TO ORDER
Mayor Patino called the meeting to order at 4:30 p.m.
ROLL CALL:
MEMBERS PRESENT:
Councilmembers Mike Cordero, Gloria Soto, and Mayor Alice Patino Councilmember Carlos Escobedo joined the meeting at 4:35 p.m.
MEMBERS ABSENT:
Councilmember Maribel Aguilera-Hernandez
STAFF MEMBERS PRESENT:
Interim City Manager Alex Posada, Assistant City Attorney Heather Whitham, Deputy Chief City Clerk Lansburgh, and Assistant City Clerk Valadez (for roll call only).
2. PUBLIC COMMENT PERIOD
2 Mayor Patino invited public comment. No public comments were received.
3. RECESS-CLOSED SESSION
Mayor Patino recessed to a Closed Session at 4:33 p.m. .
3.a Conference with Legal Counsel, Pursuant to California Government Code §54956.9(d)(2)
3.b Conference with Legal Counsel - Existing Litigation, Pursuant to California Government Code §54956.9 (Paragraph (1) of subdivision (d))
3.c Public Employment Recruitment - City Manager, Pursuant to California Government Code §54957(b)(1)
3.d Conference with Labor Negotiators, Pursuant to California Government Code §54957.6
4. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P.M.
5. INVOCATION
Pastor Jeff Nellermoe of Bethel Lutheran Church gave the Invocation.
6. PLEDGE OF ALLEGIANCE
Councilmember Soto led the Pledge of Allegiance.
7. CALL TO ORDER
Mayor Patino convened the meeting and called the meeting to order at 5:35 p.m.
8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION
Assistant City Attorney Whitham reported staff provided an update to the City Council on item 3.a; as to Item 3.b, the City Council voted unanimously to direct the Interim City Manager or his designee to opt out of the class and settlement; the Council provided direction to its recruiter as part of Item 3.c; and Item 3.d the City’s labor negotiators provided an update to the council.
9. PRESENTATIONS / PROCLAMATIONS
9.a Presentation – Santa Maria Valley Chamber of Commerce 2022-2023 Annual Report The City Council received and filed the Santa Maria Valley Chamber of Commerce, Economic Development Commission, Visitors Bureau & Tourism Marketing District 2022-2023 Annual Report.
Glenn Morris, Suzanne Singh, and Jennifer Harrison were present for the presenting entities, respectively.
9.b Retirement Resolution for Mike Davis
Item 9.b. was heard before Item 9.a.
Councilmember Cordero read the Resolution for retired City staff Mike Davis. Mr. Davis received the Resolution and provided comments thanking the Council and City. Interim City Manager/Recreation
3 and Parks Director Alex Posada thanked Mr. Davis for his service to the City. I.T. Director Jeff Marecic provided comment thanking Mr. Davis for his years of service to the City and listed the accomplishments of Mr. Davis' career.
This item was brought back after hearing Item 9.a. to vote on the adoption of the Resolution.
Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo
Adopted a Resolution honoring and commending Mike Davis for 34 years of exemplary City servi ce and congratulating him on his upcoming retirement.
For (4): Mayor Patino, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto Absent (1): Councilmember Aguilera-Hernandez
Motion carried by a recorded vote (4 to 0)
10. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
Mayor Patino invited public comment. Speaking from the public was Gary Hall, Luis Guzman, and Eddie Navarro.
11. CONSENT CALENDAR
Mayor Patino asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. There were none.
Mayor Patino invited public comment. No public comments were received.
Consent Calendar Items 11.a.1 through 11.g.1 were approved as presented.
Adopt the Consent Calendar as submitted.
For (4): Mayor Patino, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto Motion carried by a recorded vote (4 to 0)
11.a CITY MANAGER/CITY CLERK DEPARTMENT
11.a.1 Ordinances and Resolutions
Waived the reading in full of all Ordinances and Reso lutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.
Motion carried by a recorded vote
11.a.2 Approval of Minutes
4 Approved the Minutes of the regular City Council meeting of October 17, 2023.
Motion carried by a recorded vote
Approved the Minutes of the special City Council meeting of October 24, 2023.
Motion carried by a recorded vote
11.b COMMUNITY DEVELOPMENT
11.b.1 Fiscal Year 2023-24 HOME Consortium Allocation Recommendation Adopted a Resolution approving the use of Fiscal Year 2023 -2024 HOME Investment Partnerships (HOME) funding to be allocated to assist the City of Santa Maria’s Tenant -Based Rental Assistance program and an affordable housing project in Santa Barbara County.
Motion carried by a recorded vote
11.c FINANCE DEPARTMENT
11.c.1 Payment of Warrants
Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.
Motion carried by a recorded vote
11.c.2 Payment of Payroll
Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance and having been approved for payment by the Director of Finance.
Motion carried by a recorded vote
11.d LIBRARY DEPARTMENT
11.d.1 Approval of an Agreement with the County of Santa Barbara and the Cities of Lompoc, Goleta, Santa Barbara, and Carpinteria to Provide for the Operation of a County-wide Free Library System for Fiscal Year 2023-2024
Adopted a Resolution approving an Agreement with the County of Santa Barbara, the Cities of Lompoc, Goleta, Santa Barbara, and Carpinteria to provide for the operation of a County -wide Free Library System for Fiscal Year 2023-2024.
Motion carried by a recorded vote
5 11.e POLICE DEPARTMENT
11.e.1 Donation of Community Outreach Vehicle from the Santa Maria Police Council Adopted a Resolution approving the donation of a 19 60 Chevrolet Bel Air to the Santa Maria Police Department from the Santa Maria Police Council.
Motion carried by a recorded vote
11.f PUBLIC WORKS DEPARTMENT
11.f.1 Award of Bid for Citywide Sewer Manhole Rehabilitation, Project, Bid No. 2023-09 Adopted a Resolution awarding a bid to Ayala Engineering, Inc., in the amount of $390,050, for the construction of Citywide Sewer Manhole Rehabilitation Project, Bid No. 2023-09.
Motion carried by a recorded vote
11.g UTILITIES DEPARTMENT
11.g.1 Second Reading of Ordinance No. 2023-03 Approving Water and Sewer Rates Commencing Each January 1 from 2024 through 2027
Conducted the second reading to approve water and sewer rates commencing each January 1 from 2024 through 2027.
Motion carried by a recorded vote
12. PUBLIC HEARING
12.a Santa Maria Cemetery District Expansion General Plan Amendment, Zone Change and Planned Development Permit at the 600 Block of East Newlove Drive Interim City Manager/Community Development Director Chuen Wu gave the presentation, and recommended Council receive public comment and provide direction to staff. Staff responded to questions from Council.
Mayor Patino invited public comment. No public comments were received.
Moved by: Councilmember Escobedo
Seconded by: Councilmember Cordero
Adopted a Resolution to adopt a Mitigated Negative Declaration for the General Plan Land Use Map amendment, zone change, and Planned Development Permit for Santa Maria Cemetery District Expansion, located in the 600 block of East Newlove Drive; and For (4): Mayor Patino, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto
6 Motion carried by a recorded vote (4 to 0)
Moved by: Councilmember Escobedo
Seconded by: Councilmember Cordero
Adopted a Resolution amending the General Plan Land Use Policy Map for approximately 87 acres FROM MDR-12 (Medium Density Residential) TO CF (Community Facilities) for the Santa Maria Cemetery District Expansion, located at the 600 block of East Newlove Drive; and For (4): Mayor Patino, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto Motion carried by a recorded vote (4 to 0)
Moved by: Councilmember Escobedo
Seconded by: Councilmember Cordero
Introduced for first reading, and continued to a future meeting, an Ordinance amending the General Plan Land Use Policy Map for approximately 0.87acres FROM MDR-12 located at the 600 Block of East Newlove Drive from PD/R-2 (Planned Development/Medium Density Residential) TO CF (Community to PD/PF (Planned Development/Public Facilities) for the Santa Maria Cemetery District Expansion, located at the 600 block of East Newlove Drive; and For (4): Mayor Patino, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto Motion carried by a recorded vote (4 to 0)
Moved by: Councilmember Escobedo
Seconded by: Councilmember Cordero
Adopted a Resolution approving Planned Development Permit PD2022-0014 for the Santa Maria Cemetery District Expansion, located at the 600 block of East Newlove Drive.
For (4): Mayor Patino, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto Absent (1): Councilmember Aguilera-Hernandez
Motion carried by a recorded vote (4 to 0)
12.b Solar Power Award of Contract
Public Works Director Brett Fulgoni provided the staff report presentation, and recommended Council receive public comment and provide direction to staff. Sam Zennigan with ForeFront Power provided project information to Council. Staff responded to questions from Council.
Mayor Patino invited public comment. No public comments were received.
7 Moved by: Councilmember Escobedo
Seconded by: Councilmember Cordero
Adopted a Resolution entering into Power Purchase Agreements and related contract documents with ForeFront Power for facilities at the City’s real property sites.
For (4): Mayor Patino, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto Absent (1): Councilmember Aguilera-Hernandez
Motion carried by a recorded vote (4 to 0)
13. REGULAR BUSINESS
13.a Santa Maria General Plan Update Preferred Land Use Alternative Councilmember Cordero requested to postpone Item 13.a to a future meeting date when all Council Members are present. Councilmember Soto agreed to postpone the vote on Item 13.a. Assistant City Attorney Heather Whitham advised Council could receive the staff presentation or continue the item to a future date. Councilmember Escobedo requested to receive the staff presentation and postpone the vote. Councilmembers Cordero and Soto requested to not hear the staff presentation. Assistant City Attorney Whitham advised Council did not have to receive the presentation.
Mayor Patino invited public comment. Speaking from the public was Peggy Brierton, Vince Martinez, Gary Wuitschick, Ken Hough, and Alham Diaz-Correa.
Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo
Council continued the item to a date certain of December 5, 2023.
For (4): Mayor Patino, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto Absent (1): Councilmember Aguilera-Hernandez
Motion carried by a recorded vote (4 to 0)
14. REPORT BY INTERIM CITY MANAGER
Interim City Manager Posada reported the next City Council meeting will be November 21st with upcoming agenda items to include: Closed Session, Business of th e Month by the Chamber, a presentation by SBCAG, award of the Sto well and Black Rd Waterline Extension Project, a contract amendment for the Autonomous Shuttle Pass Through purchase, TEFRA hearing for the Vis cayena Apartments, and Interim Finance Director Ms. Bradford will present the First Quarter Financial Report.
15. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS) Councilmember Cordero reported that he attended the following events: Black and White Ball at the Elks Lodge, Closed Session City Manager discussion, "Real Cost of Living" presentation by the Santa
8 Maria Valley Chambers of Commerce and United Way, Santa Maria State of the City, ribbon cutting for Adient Aerospace, Kids Halloween Party at the Elks Lodge, CCWA meeting in Buellton, Affordable Housing Zoom presentation, goal setting with Jan Perkins, Celebrate Philanthropy at the golf course, and the Teacher of the Year event for Santa Barbara County. Councilmember Cordero also advised of an upcoming open house at 1on November 14, 2023, at 111 South Broadway, Suite 101 hosted by [unintelligible].
Councilmember Escobedo reported that he attended a Santa Barbara County Veterans Stand Down and a meeting with Jan Perkins regarding the Santa Maria Council Worship.
Councilmember Soto had no items to report.
Mayor Patino reported an upcoming Veterans' Day celebration on November 11, 2023, at 11:00 a.m. at the Abel Maldonado Community Youth Center.
16. ADJOURNMENT
There being no further business before the City Council, Mayor Patino declared the City Council meeting adjourned at 7:20 p.m.
_________________________
Alexandra Valadez, Assistant City Clerk
_________________________
Alice M. Patino, Mayor
FOR THE COUNCIL MEETING OF NOVEMBER 21, 2023
COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
Prepared by: Interim Chief Human Resources Officer Dawn Jackson
SUBJECT: Adoption of a Resolution Approving a Comprehensive Schematic Pay Schedule for Full-Time and Part-Time Employees in Compliance with the Requirements of California Public Employees’ Retirement System
Description:
The City Council will consider approving the single Comprehensive Schematic Pay Schedule in compliance with the requirements of California Public Employees’ Retirement System to incorporate the addition of the Lead Police Services Technician and Investigative Specialist I/II Flex Series classifications.
Environmental Notice: The activity is not a “Project” as defined under section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
RECOMMENDATION:
Adopt a Resolution approving a Comprehensive Schematic Pay Schedule for all full-time and part -time employees in accordance with California Public Employees’ Retirement System guidelines.
BACKGROUND:
Resolution No. 2023 -103 delegated the authority to the City Manager to approve the recommended new job classification and respective job descriptions as presented in the mid-cycle Budget. On June 20, 2023, the creation of the Lead Police Services Technician and Investigative Specialist I/II Flex Series classifications were approved as part of the mid-cycle Budget.
DISCUSSION:
A Comprehensive Salary Schematic Pay (“Schedule”) for the City of Santa Maria is created and presented in accordance with California Public Employees’ Retirement System ( CalPERS) regulations intended to ensure consistency when reporting compensation for City employees. The Public Employees’ Retirement Law (PERL) Government Code Section 20636(b)(1) requires pay amounts to be paid purs uant to publicly available pay schedules. The Schedule includes pay rate information for all full- time and part-time employees. The Schedule enhances the disclosure and transparency of public employee compensation by requiring that the pay rates be listed on a single-pay schedule as per CalPERS’ requirements. The Schedule (Attachment A) incorporates the 2 change reflected in the Lead Police Services Technician and Investigative Specialist I/II Flex Series classifications. Upon adoption of the Resolution by t he City Council, the Schedule will be posted on the City of Santa Maria’s website.
Alternative(s)
A decision by the City Council not to approve the Comprehensive Schematic Pay Schedule would result in being out of compliance with CalPERS.
Fiscal Considerations
None.
Impact to the Community
The requested schedule change will enhance transparency to the community and maintain compliance with CalPERS.
ATTACHMENTS
Proposed Resolution
A: FT_PT_LS_Salary Schematic
City of Santa Maria
Schematic Full-Time Bi-Weekly Rates
Effective 11/21/2023
Grade Description Assoc. Step A Step B Step C Step D Step E 322 ACCOUNT CLERK - SCALE HOUSE g 1,707.47 1,792.84 1,882.48 1,976.60 2,075.43 324 ACCOUNT CLERK I g 1,665.78 1,749.07 1,836.52 1,928.35 2,024.77 323 ACCOUNT CLERK II g 1,842.25 1,934.36 2,031.08 2,132.63 2,239.26 370 ACCOUNTING TECHNICIAN I g 2,023.01 2,124.16 2,230.37 2,341.89 2,458.98 371 ACCOUNTING TECHNICIAN II g 2,230.86 2,342.40 2,459.52 2,582.50 2,711.63 374 ACCOUNTING TECHNICIAN III g 2,342.39 2,459.51 2,582.49 2,711.61 2,847.19 367 ADMINISTRATIVE ASSISTANT g 2,220.50 2,331.53 2,448.11 2,570.52 2,699.05 447 ARFF SPECIALIST I f 2,660.59 2,793.62 2,933.30 3,079.97 3,233.97 448 ARFF SPECIALIST II f 2,926.60 3,072.93 3,226.58 3,387.91 3,557.31 176 ASSISTANT CITY ATTORNEY (Org Leader
Broadband - Non Safety) m 5,913.48 - - - 9,855.79
146 ASSISTANT CITY MANAGER (Corp Leader
Broadband - Non Safety) m 7,490.39 - - - 11,432.70
203
ASSISTANT PLANNER g 2,272.75 2,386.39 2,505.71 2,631.00 2,762.55 008 ASSISTANT TO THE CITY MANAGER m 4,259.48 4,472.45 4,696.07 4,930.87 5,177.41 204 ASSOCIATE PLANNER g 2,867.51 3,010.89 3,161.43 3,319.50 3,485.48 176 ASST DIR OF RECREATION & PARKS (Org Leader
Broadband - Non Safety) m 5,913.48 - - - 9,855.79
388
AUTOMOTIVE SERVICE WRITER g 2,412.70 2,533.34 2,660.01 2,793.01 2,932.66 140 BUILDING DIVISION MANAGER m 4,636.18 4,867.99 5,111.39 5,366.96 5,635.31 217 BUILDING INSPECTOR I g 2,397.38 2,517.25 2,643.11 2,775.27 2,914.03 220 BUILDING INSPECTOR II g 2,643.73 2,775.92 2,914.72 3,060.46 3,213.48 347 BUILDING PERMIT TECHNICIAN I g 2,053.67 2,156.35 2,264.17 2,377.38 2,496.25 348 BUILDING PERMIT TECHNICIAN II g 2,273.00 2,386.65 2,505.98 2,631.28 2,762.84 173/174/
175/181 BUSINESS PROGRAM LEADER (Broadband) m 3,293.94 - - - 5,995.48 164 BUSINESS SYSTEMS ANALYST m 3,660.08 3,843.08 4,035.23 4,236.99 4,448.84 230 CAD TECHNICIAN g 2,517.64 2,643.52 2,775.70 2,914.49 3,060.21 264 CHIEF BUILDING INSPECTOR g 2,913.77 3,059.46 3,212.43 3,373.05 3,541.70 130 CHIEF DEPUTY CITY CLERK m 4,123.90 4,330.10 4,546.61 4,773.94 5,012.64 146 CHIEF HUMAN RESOURCES OFFICER (Corp Leader
Broadband - Non Safety) m 7,490.39 - - - 11,432.70
146 CHIEF INFORMATION OFFICER (Corp Leader
Broadband - Non Safety) m 7,490.39 - - - 11,432.70
150 CHIEF OF POLICE (Corp Leader Broadband - Safety) psmp 7,923.08 - - - 11,884.62 226 CHIEF PUBLIC WORKS INSPECTOR g 2,552.44 2,680.06 2,814.06 2,954.76 3,102.50 146 CITY ATTORNEY (Corp Leader Broadband - Non
Safety) m 7,490.39 - - - 11,432.70
179 CITY MANAGER (Broadband) m 9,300.97 - - - 13,244.30 166 CODE ENFORCEMENT OFFICER I g 2,216.89 2,327.73 2,444.12 2,566.33 2,694.65 167 CODE ENFORCEMENT OFFICER II g 2,420.88 2,541.92 2,669.02 2,802.47 2,942.59 165 CODE ENFORCEMENT SUPERVISOR g 2,913.90 3,059.60 3,212.58 3,373.21 3,541.87 168 CODE ENFORCEMENT TECHNICIAN g 1,782.86 1,872.00 1,965.60 2,063.88 2,167.07 211 COMMUNITY PROGRAMS MANAGER m 3,980.76 4,179.80 4,388.79 4,608.23 4,838.64 340 CONFIDENTIAL OFFICE CLERK I m 1,498.86 1,573.80 1,652.49 1,735.11 1,821.87 341 CONFIDENTIAL OFFICE CLERK II m 1,656.07 1,738.87 1,825.81 1,917.10 2,012.96 311 CONFIDENTIAL SECRETARY m 2,071.30 2,174.87 2,283.61 2,397.79 2,517.68 343 CONFIDENTIAL TECHNICIAN I m 2,071.30 2,174.87 2,283.61 2,397.79 2,517.68 344 CONFIDENTIAL TECHNICIAN II m 2,283.61 2,397.79 2,517.68 2,643.56 2,775.74 346 CONFIDENTIAL TECHNICIAN III m 2,643.57 2,775.75 2,914.54 3,060.27 3,213.28 146 CORPORATE/EXECUTIVE LEADER - NON SAFETY
(Broadband) m 7,490.39 - - - 11,432.70
150 CORPORATE/EXECUTIVE LEADER - SAFETY
(Broadband) psm 7,923.08 - - - 11,884.62
265 CREW LEADER/MAINTENACE SPECIALIST g 2,171.87 2,280.46 2,394.48 2,514.20 2,639.91 298 CRIME ANALYST g 2,407.03 2,527.38 2,653.75 2,786.44 2,925.76 421 CRIME LAB AND EVIDENCE SUPV pn 4,
036.71 4,238.55 4,450.48 4,673.00 4,906.65
417 CRIMINALISTICS TECHNICIAN I pn 2,518.90 2,644.85 2,777.09 2,915.94 3,061.74 418 CRIMINALISTICS TECHNICIAN II pn 3,265.75 3,429.04 3,600.49 3,780.51 3,969.54 Bi-Weekly Rates
11/21/2023 Page 1 of 4
Attachment A
City of Santa Maria
Schematic Full-Time Bi-Weekly Rates
Effective 11/21/2023
Grade Description Assoc. Step A Step B Step C Step D Step E Bi-Weekly Rates
331 CUSTOMER SERVICE CLERK g 1,434.34 1,506.06 1,581.36 1,660.43 1,743.45 389 CUSTOMER SERVICE TECHNICIAN g 2,088.95 2,193.40 2,303.07 2,418.22 2,539.13 373 DEPUTY CITY CLERK m 2,293.49 2,408.16 2,528.57 2,655.00 2,787.75 009 DEPUTY CITY MANAGER m 5,668.53 5,951.96 6,249.56 6,562.04 6,890.14 176 DEPUTY DIRECTOR - SOLID WASTE (Org Leader
Broadband - Non Safety) m 5,913.48 - - - 9,855.79
178 DEPUTY FIRE CHIEF (Org Leader Broadband- Safety) psmf 6,140.39 - - - 10,101.93 424 DIGITAL FORENSICS EXAMINER pn 3,522.78 3,698.92 3,883.87 4,078.06 4,281.96 146 DIR OF COMMUNITY DEVELOPMENT (Corp Leader
Broadband - Non Safety) m 7,490.39 - - - 11,432.70
146 DIR OF PUBLIC WORKS (Corp Leader Broadband -
Non Safety) m 7,490.39 - - - 11,432.70
146 DIR OF RECREATION & PARKS (Corp Leader
Broadband - Non Safety) m 7,490.39 - - - 11,432.70
146 DIRECTOR OF FINANCE (Corp Leader Broadband -
Non Safety) m 7,490.39 - - - 11,432.70
146 DIRECTOR OF UTILITIES (Corp Leader Broadband -
Non Safety) m 7,490.39 - - - 11,432.70
319 DISPATCHER I pn 2,454.47 2,577.19 2,706.05 2,841.35 2,983.42 320 DISPATCHER II pn 2,847.18 2,989.54 3,139.02 3,295.97 3,460.77 302 ENGINEER I g 2,914.45 3,060.17 3,213.18 3,373.84 3,542.53 303 ENGINEER II g 3,213.20 3,373.86 3,542.55 3,719.68 3,905.66 317 ENGINEER III g 3,542.57 3,719.70 3,905.69 4,100.97 4,306.02 231 ENGINEERING TECH II g 2,268.87 2,382.31 2,501.43 2,626.50 2,757.83 232 ENGINEERING TECH III g 2,517.64 2,643.52 2,775.70 2,914.49 3,060.21 228 EQUIPMENT MECHANIC I g 2,095.43 2,200.20 2,310.21 2,425.72 2,547.01 225 EQUIPMENT MECHANIC II g 2,258.18 2,371.09 2,489.64 2,614.12 2,744.83 190 EXECUTIVE ASSISTANT m 2,813.95 2,954.65 3,102.38 3,257.50 3,420.38 253 FACILITIES SUPERVISOR g 3,055.48 3,208.25 3,368.66 3,537.09 3,713.94 281 FIELD MECHANIC g 2,373.63 2,492.31 2,616.93 2,747.78 2,885.17 332 FINANCE CLERK I g 1,707.49 1,792.86 1,882.50 1,976.63 2,075.46 333 FINANCE CLERK II g 1,882.86 1,977.00 2,075.85 2,179.64 2,288.62 329 FINANCE LEAD CLERK g 2,071.18 2,174.74 2,283.48 2,397.65 2,517.53 449 FIRE BATTALION CHIEF psmf 5,715.06 6,000.81 6,300.85 6,615.89 6,946.68 450 FIRE CAPTAIN f 3,681.37 3,865.44 4,058.71 4,261.65 4,474.73 189 FIRE CHIEF (Corp Leader Broadband - Safety) psmf 7,923.08 - - - 11,884.62 451 FIRE ENGINEER f 3,233.58 3,395.26 3,565.02 3,743.27 3,930.43 452 FIRE FIGHTER f 2,926.60 3,072.93 3,226.58 3,387.91 3,557.31 453 FIRE FIGHTER IN TRAINING f 2,191.45 2,301.02 2,416.07 2,536.87 2,663.71 443 FIRE INSPECTOR I f 2,553.12 2,680.78 2,814.82 2,955.56 3,103.34 444 FIRE INSPECTOR II f 2,814.83 2,955.57 3,103.35 3,258.52 3,421.45 446 FIRE MARSHAL m 5,581.96 5,861.06 6,154.11 6,461.82 6,784.91 295 FIRE PREVENTION OFFICER I f 2,660.59 2,793.62 2,933.30 3,079.97 3,233.97 296 FIRE PREVENTION OFFICER II f 2,926.60 3,072.93 3,226.58 3,387.91 3,557.31 254 FLEET SERVICES SUPERVISOR g 3,208.28 3,368.69 3,537.12 3,713.98 3,899.68 182 GIS ANALYST g 3,436.54 3,608.37 3,788.79 3,978.23 4,177.14 299 GIS MANAGER m 3,552.69 3,730.32 3,916.84 4,112.68 4,318.31 192 GIS TECHNICIAN I g 2,677.62 2,811.50 2,952.08 3,099.68 3,254.66 193 GIS TECHNICIAN II g 2,952.07 3,099.67 3,254.65 3,417.38 3,588.25 372 GRANTS SPECIALIST I g 2,337.92 2,454.82 2,577.56 2,706.44 2,841.76 378 GRANTS SPECIALIST II g 2,577.58 2,706.46 2,841.78 2,983.87 3,133.06 209 GROUNDSKEEPER g 1,584.75 1,663.99 1,747.19 1,834.55 1,926.28 400 HEAVY EQUIPMENT MECHANIC g 2,564.33 2,692.55 2,827.18 2,968.54 3,116.97 401 HOUSING & COMMUNITY SERVICE TECHNICIAN g 2,273.00 2,386.65 2,505.98 2,631.28 2,762.84 423 INVESTIGATIVE SPECIALIST pn 2,442.60 2,564.73 2,692.97 2,827.62 2,969.00 426 INVESTIGATIVE SPECIALIST I (Flex) pn 2,442.60 2,564.73 2,692.97 2,827.62 2,969.00 427 INVESTIGATIVE SPECIALIST II (Flex) pn 2,692.97 2,827.62 2,969.00 3,117.45 3,273.32 286 LABORATORY COORDINATOR g 2,821.67 2,962.75 3,110.89 3,266.43 3,429.75 275 LANDFILL HEAVY EQUIP LEAD OPR g 2,467.23 2,590.59 2,720.12 2,856.13 2,998.94 274 LANDFILL HEAVY EQUIP OPR g 2,237.80 2,349.69 2,467.17 2,590.53 2,720.06 11/21/2023 Page 2 of 4
City of Santa Maria
Schematic Full-Time Bi-Weekly Rates
Effective 11/21/2023
Grade Description Assoc. Step A Step B Step C Step D Step E Bi-Weekly Rates
276 g 2,349.69 2,467.17 2,590.53 2,720.06 2,856.06
425 pn 2,552.56 2,680.19 2,814.20 2,954.91 3,102.66
282 g 2,616.96 2,747.81 2,885.20 3,029.46 3,180.93
307 g 2,943.24 3,090.40 3,244.92 3,407.17 3,577.53
308 g 2,943.24 3,090.40 3,244.92 3,407.17 3,577.53
350 g 2,180.75 2,289.79 2,404.28 2,524.49 2,650.71
248 g 2,409.46 2,529.93 2,656.43 2,789.25 2,928.71
147 m 4,063.59 4,266.77 4,480.11 4,704.12 4,939.33
352 g 1,840.59 1,932.62 2,029.25 2,130.71 2,237.25
354 g 2,029.51 2,130.99 2,237.54 2,349.42 2,466.89
351 g 1,434.34 1,506.06 1,581.36 1,660.43 1,743.45
146 m 7,490.39 - - - 11,432.70
353 g 2,024.03 2,125.23 2,231.49 2,343.06 2,460.21
244 g 1,709.44 1,794.91 1,884.66 1,978.89 2,077.83
240 g 1,842.25 1,934.36 2,031.08 2,132.63 2,239.26
330 g 1,434.34 1,506.06 1,581.36 1,660.43 1,743.45
328 g 1,584.75 1,663.99 1,747.19 1,834.55 1,926.28
176 m 5,913.48 - - - 9,855.79
177 psm 6,140.39 - - - 10,101.93
382 g 2,053.67 2,156.35 2,264.17 2,377.38 2,496.25
183 g 1,754.06 1,841.76 1,933.85 2,030.54 2,132.07
238 g 2,128.37 2,234.79 2,346.53 2,463.86 2,587.05
283 g 2,596.60 2,726.43 2,862.75 3,005.89 3,156.18
268 g 3,029.93 3,181.43 3,340.50 3,507.53 3,682.91
430 mpt 2,837.60 2,979.48 3,128.45 3,284.87 3,449.11
278 m 4,499.94 4,724.94 4,961.19 5,209.25 5,469.71
124 m 5,703.33 5,988.50 6,287.93 6,602.33 6,932.45
216 g 2,074.21 2,177.92 2,286.82 2,401.16 2,521.22
297 g 2,771.97 2,910.57 3,056.10 3,208.91 3,369.36
422 p 3,543.82 3,721.01 3,907.06 4,102.41 4,307.53
177 psmp 6,140.39 - - - 10,101.93
416 pmm 5,559.17 5,837.13 6,128.99 6,435.44 6,757.21
413 p 3,288.32 3,452.74 3,625.38 3,806.65 3,996.98
355 g 2,558.05 2,685.95 2,820.25 2,961.26 3,109.32
327 g 2,100.00 2,205.00 2,315.25 2,431.01 2,552.56
325 g 1,944.56 2,041.79 2,143.88 2,251.07 2,363.62
326 g 2,100.00 2,205.00 2,315.25 2,431.01 2,552.56
410 pmm 4,487.76 4,712.15 4,947.76 5,195.15 5,454.91
256 pn 2,315.25 2,431.01 2,552.56 2,680.19 2,814.20
390 pn 2,759.28 2,897.24 3,042.10 3,194.21 3,353.92
293 m 5,019.93 5,270.93 5,534.48 5,811.20 6,101.76
127 m 4,477.46 4,701.33 4,936.40 5,183.22 5,442.38
362 g 2,269.21 2,382.67 2,501.80 2,626.89 2,758.23
241 g 2,315.15 2,430.91 2,552.46 2,680.08 2,814.08
135 m 4,636.18 4,867.99 5,111.39 5,366.96 5,635.31
169 g 2,053.67 2,156.35 2,264.17 2,377.38 2,496.25
170 g 2,273.00 2,386.65 2,505.98 2,631.28 2,762.84
257 g 2,182.70 2,291.84 2,406.43 2,526.75 2,653.09
285 g 2,526.12 2,652.43 2,785.05 2,924.30 3,070.52
259 g 2,053.67 2,156.35 2,264.17 2,377.38 2,496.25
252 g 2,305.38 2,420.65 2,541.68 2,668.76 2,802.20
314 g 2,516.50 2,642.33 2,774.45 2,913.17 3,058.83
316 m 4,636.18 4,867.99 5,111.39 5,366.96 5,635.31
312 g 1,952.73 2,050.37 2,152.89 2,260.53 2,373.56
313
LANDFILL HEAVY EQUIP OPR II
LEAD POLICE SERVICES TECHNICIAN
LEAD MECHANIC
LEAD WASTEWATER OPERATOR
LEAD WATER OPERATOR
LIBRARIAN I
LIBRARIAN II
LIBRARIAN III
LIBRARY ASSISTANT I
LIBRARY ASSISTANT II
LIBRARY CLERK
LIBRARY DIRECTOR (Corp Leader Broadband - Non
Safety)
LIBRARY TECHNICIAN
MAINTENANCE WORKER I
MAINTENANCE WORKER II
OFFICE ASSISTANT I
OFFICE ASSISTANT II
ORGANIZATIONAL / ENTERPRISE LEADER - NON
SAFETY (Broadband)
ORGANIZATIONAL / ENTERPRISE LEADER -
SAFETY (Broadband)
OUTREACH COORDINATOR
PARK SERVICE OFFICER
PARK SERVICES OFFICER II
PARK SERVICES OFFICER III
PARKS & FOREST SUPERVISOR
PEG PRODUCTION MANAGER
PLAN CHECK ENGINEER
PLANNING DIVISION MANAGER
PLANNING TECHNICIAN
PLANS EXAMINER
POLICE CORPORAL
POLICE DIVISION COMMANDER (Org Leader
Broadband - Safety)
POLICE LIEUTENANT
POLICE OFFICER
POLICE RECORDS SUPERVISOR
POLICE RECORDS TECH-DETECTIVES
POLICE RECORDS TECHNICIAN I
POLICE RECORDS TECHNICIAN II
POLICE SERGEANT
POLICE SERVICES TECHNICIAN
POLICE TRAINEE
PRINCIPAL CIVIL ENGINEER
PRINCIPAL PLANNER
PROPERTY-EVIDENCE CLERK
PUBLIC WORKS INSPECTOR
PUBLIC WORKS OPERATIONS MGR
PUBLIC WORKS TECHNICIAN I
PUBLIC WORKS TECHNICIAN II
RECREATION COORDINATOR
RECREATION SUPERVISOR
RECREATION TECHNICIAN
REG COMPLIANCE SPECIALIST
REG COMPLIANCE SPECIALIST II
REGULATORY COMPLIANCE MANAGER
SECRETARY
SECRETARY TO THE CITY MANAGER
m 2,560.70 2,688.74 2,823.18 2,964.34 3,112.56
11/21/2023 Page 3 of 4
City of Santa Maria
Schematic Full-Time Bi-Weekly Rates
Effective 11/21/2023
Grade Description Assoc. Step A Step B Step C Step D Step E Bi-Weekly Rates
176 SENIOR ASSISTANT CITY ATTORNEY (Org Leader
Broadband - Non Safety) m 5,913.48 - - - 9,855.79
349 SENIOR BUILDING PERMIT TECH g 2,425.88 2,547.17 2,674.53 2,808.26 2,948.67 292 SENIOR CIVIL ENGINEER g 3,879.98 4,073.98 4,277.68 4,491.56 4,716.14 267 SENIOR CREW LEADER-MAINT SPEC g 2,280.45 2,394.47 2,514.19 2,639.90 2,771.90 321 SENIOR DISPATCHER pn 3,140.43 3,297.45 3,462.32 3,635.44 3,817.21 237 SENIOR PARK SERVICES OFFICER g 3,190.34 3,349.86 3,517.35 3,693.22 3,877.88 205 SENIOR PLANNER g 3,380.58 3,549.61 3,727.09 3,913.44 4,109.11 201 SENIOR PLANS EXAMINER g 3,213.20 3,373.86 3,542.55 3,719.68 3,905.66 337 SENIOR POLICE RECORDS TECH g 2,205.00 2,315.25 2,431.01 2,552.56 2,680.19 163 SENIOR PROJECT MANAGER m 4,259.48 4,472.45 4,696.07 4,930.87 5,177.41 210 SENIOR SYSTEMS ANALYST m 4,583.09 4,812.24 5,052.85 5,305.49 5,570.76 304 SENIOR TRAFFIC SIGNAL TECH g 2,720.01 2,856.01 2,998.81 3,148.75 3,306.19 184 SHAREPOINT DEVELOPER g 3,505.67 3,680.95 3,865.00 4,058.25 4,261.16 195 SOLID WASTE COLLECTIONS SUPV g 3,174.73 3,333.47 3,500.14 3,675.15 3,858.91 196 SOLID WASTE EQUIP CREW LDR g 2,180.03 2,289.03 2,403.48 2,523.65 2,649.83 246 SOLID WASTE EQUIP LEAD OPR g 2,410.95 2,531.50 2,658.08 2,790.98 2,930.53 222 SOLID WASTE EQUIPMENT OPR I g 2,035.49 2,137.26 2,244.12 2,356.33 2,474.15 224 SOLID WASTE EQUIPMENT OPR II g 2,076.19 2,180.00 2,289.00 2,403.45 2,523.62 197 SOLID WASTE LANDFILL SUPV g 3,174.73 3,333.47 3,500.14 3,675.15 3,858.91 154 SOLID WASTE MANAGER m 5,019.93 5,270.93 5,534.48 5,811.20 6,101.76 380 SPECIAL DISTRICTS COORDINATOR g 3,029.93 3,181.43 3,340.50 3,507.53 3,682.91 358 SPECIAL DISTRICTS SUPERVISOR g 3,379.99 3,548.99 3,726.44 3,912.76 4,108.40 381 SPECIAL DISTRICTS TECHNICIAN g 2,337.45 2,454.32 2,577.04 2,705.89 2,841.18 271 STREET MAINT SUPERVISOR g 3,055.48 3,208.25 3,368.66 3,537.09 3,713.94 214 SYSTEMS ANALYST I g 3,178.97 3,337.92 3,504.82 3,680.06 3,864.06 215 SYSTEMS ANALYST II g 3,505.67 3,680.95 3,865.00 4,058.25 4,261.16 290 TRAFFIC SIGNAL TECHNICIAN g 2,530.25 2,656.76 2,789.60 2,929.08 3,075.53 202 TRANSIT ASSISTANT g 1,584.75 1,663.99 1,747.19 1,834.55 1,926.28 229 TRANSIT COORDINATOR g 2,228.21 2,339.62 2,456.60 2,579.43 2,708.40 185 TRANSIT PLANNER g 2,880.93 3,024.98 3,176.23 3,335.04 3,501.79 288 TRANSIT SERVICES MANAGER m 4,636.18 4,867.99 5,111.39 5,366.96 5,635.31 383 UTILITIES ACCOUNTING TECH I g 2,023.01 2,124.16 2,230.37 2,341.89 2,458.98 384 UTILITIES ACCOUNTING TECH II g 2,230.86 2,342.40 2,459.52 2,582.50 2,711.63 385 UTILITIES ACCOUNTING TECH III g 2,342.39 2,459.51 2,582.49 2,711.61 2,847.19 387 UTILITIES OUTREACH SPECIALIST g 1,836.28 1,928.09 2,024.49 2,125.71 2,232.00 207 UTILITIES TECHNOLOGY ANALYST g 3,178.97 3,337.92 3,504.82 3,680.06 3,864.06 334 UTILITY BILLING LEAD CLERK g 2,071.18 2,174.74 2,283.48 2,397.65 2,517.53 223 UTILITY BILLING SUPERVISOR g 2,174.72 2,283.46 2,397.63 2,517.51 2,643.39 405 WASTEWATER OPERATOR I g 2,214.36 2,325.08 2,441.33 2,563.40 2,691.57 406 WASTEWATER OPERATOR II g 2,493.38 2,618.05 2,748.95 2,886.40 3,030.72 407 WASTEWATER OPERATOR III g 2,748.96 2,886.41 3,030.73 3,182.27 3,341.38 306 WASTEWATER OPERATOR g 2,493.38 2,618.05 2,748.95 2,886.40 3,030.72 305 WASTEWATER OPERATOR TRAINEE g 2,214.36 2,325.08 2,441.33 2,563.40 2,691.57 198 WASTEWATER SUPERVISOR g 3,648.02 3,830.42 4,021.94 4,223.04 4,434.19 247 WATER CONSERVATION SPECIALIST g 1,842.25 1,934.36 2,031.08 2,132.63 2,239.26 402 WATER OPERATOR I g 2,214.36 2,325.08 2,441.33 2,563.40 2,691.57 403 WATER OPERATOR II g 2,493.38 2,618.05 2,748.95 2,886.40 3,030.72 404 WATER OPERATOR III g 2,748.96 2,886.41 3,030.73 3,182.27 3,341.38 309 WATER OPERATOR g 2,493.38 2,618.05 2,748.95 2,886.40 3,030.72 310 WATER OPERATOR TRAINEE g 2,214.36 2,325.08 2,441.33 2,563.40 2,691.57 258 WATER RESOURCES LEAD OPERATOR g 2,990.72 3,140.26 3,297.27 3,462.13 3,635.24 134 WATER RESOURCES MANAGER m 5,019.93 5,270.93 5,534.48 5,811.20 6,101.76 263 WATER RESOURCES OPERATOR g 2,712.64 2,848.27 2,990.68 3,140.21 3,297.22 199 WATER SUPERVISOR g 3,648.02 3,830.42 4,021.94 4,223.04 4,434.19 243 WATER SYSTEM OPERATOR I g 2,160.41 2,268.43 2,381.85 2,500.94 2,625.99 249 WATER SYSTEM OPERATOR II g 2,432.49 2,554.11 2,681.82 2,815.91 2,956.71 11/21/2023 Page 4 of 4
City of Santa Maria
Schematic Hourly Rates
Effective 11/21/2023
Grade Description Assoc. Step A Step B Step C Step D Step E za ACCOUNT CLERK AIDE z 19.01 19.96 20.96 22.01 23.11
ac ADMINISTRATIVE AIDE I e 21.07 22.12 23.23 - -
ab ADMINISTRATIVE AIDE II e 24.39 25.62 26.89 - -
aa ADMINISTRATIVE AIDE III e 28.33 29.75 31.24 - -
al ASSIST LIBRARY TECHNICIAN e 16.75 17.59 18.47 - -
as ASSISTANT CLERK - OFFICE e 15.91 16.71 17.54 - -
ap ASST PUBLIC WORKS INSPECTOR e 29.06 30.51 32.04 - -
ae AQUATICS SAFETY & EDUCATIONAL SPEC e 17.90 18.80 19.74 - - bp BUSINESS PROGRAM LEADER I (Broadband) mpt 41.17 - - - 51.72 cd CERTIFIED DISPATCH AIDE e 31.44 33.01 34.66 0.00 0.00 zc CLERK II z 16.41 17.23 18.09 18.99 19.94
zx COMMUNITY OUTREACH COORDINATOR z 23.19 24.35 25.57 26.85 28.19 cl CONSULTANT I e 39.92 41.92 44.02 - -
cm CONSULTANT II e 46.23 48.53 50.96 - -
cn CONSULTANT III e 53.85 56.54 59.36 - -
co CONSULTANT IV e 63.04 68.29 73.54 - -
cp CUSTOMER SERVICE PHONE OPER e 15.50 16.28 17.09 - -
ya EMERGENCY SERVICES SPECIALIST z 31.82 33.41 35.08 36.83 38.67 ec EXECUTIVE CONSULTANT e 112.00 117.60 123.48
zp FACILITY SPECIALIST II z 19.54 20.52 21.55 22.63 23.76 zq FACILITY SPECIALIST III z 21.02 22.07 23.17 24.33 25.55 lo GENERAL LABORER e 15.50 16.28 17.09 - -
zl GRAPHICS TECHNICIAN z 18.06 18.96 19.91 20.91 21.96
d1 INTERIM DIRECTOR I e 63.04 68.29 73.54 - -
d2 INTERIM DIRECTOR II e 78.80 84.05 89.30 - -
d3 INTERIM DIRECTOR III e 94.55 99.81 105.06 - -
ci INTERN - GENERAL e 15.50 16.28 17.09 - -
ei INTERN - PROFESSION e 15.50 16.28 17.09 - -
i1 INVESTIGATIVE OFFICER I e 73.54 0.00 0.00 - -
i2 INVESTIGATIVE OFFICER II e 105.06 0.00 0.00 - -
zf LABORER III z 17.25 18.11 19.02 19.97 20.97
lp LIBRARY PAGE e 15.50 16.28 17.09 - -
zg LIBRARY TECHNICAL ASSISTANT z 19.51 20.49 21.51 22.59 23.72 lg LIFEGUARD e 15.50 16.28 17.09 - -
mt MAINTENANCE TECHNICIAN e 15.50 16.28 17.09 - -
ma MULTIMEDIA ASSISTANT e 15.50 16.28 17.09 - -
ps PARK SERVICES AIDE e 15.50 16.28 17.09 - -
zy PARK SERVICES COORDINATOR z 40.46 42.48 44.60 46.83 49.17 pc POLICE CADET e 16.75 17.59 18.47 - -
zi POLICE RECORDS CLERK z 18.08 18.98 19.93 20.93 21.98 po PROVISIONAL OFFICER z 39.91 41.90 44.00 46.20 48.51
ra RECREATION ACTIVITY SPECIALIST z 17.00 17.85 18.74 19.68 20.66 re RECREATION LEADER II e 15.50 16.28 17.09 - -
rc REGULATORY COMPLIANCE CLERK e 15.63 16.41 17.22 - -
ao RESERVE POLICE OFFICER LEVEL 1 e 21.01 - - - -
bo RESERVE POLICE OFFICER LEVEL 2 e 17.86 - - - -
ze SECURITY GUARD z 19.82 20.81 21.85 22.94 24.10
zz SENIOR LIFEGUARD z 19.25 20.21 21.22 22.28 23.39
sl SKILLED LABORER e 22.02 23.12 24.28 - -
sa STAFF AIDE - FACILITIES e 15.91 16.71 17.54 - -
zt STAFF ASSISTANT z 16.76 17.60 18.48 19.40 20.37
si SWIM INSTRUCTOR e 17.90 18.80 19.74 - -
sc SWIM POOL CLERK e 15.50 16.28 17.09 - -
t1 TECHNICAL AIDE I e 15.50 16.28 17.09 - -
t2 TECHNICAL AIDE II e 15.63 16.40 17.22 - -
t3 TECHNICAL AIDE III e 18.20 19.11 20.06 - -
tp TEMPORARY PLANNER e 34.84 36.59 38.41 - -
zr TRANSIT TECHNICIAN z 19.51 20.49 21.51 22.59 23.72
Part Time Rates
11/21/2023
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA MARIA, CALIFORNIA, APPROVING A COMPREHENSIVE
SCHEMATIC PAY SCHEDULE FOR ALL FULL-TIME AND PART-TIME
EMPLOYEES IN ACCORDANCE WITH CALPERS GUIDELINES
WHEREAS, job classification takes into account the content and scope of a job ; employee knowledge, skills, and abilities; and employee performance; and
WHEREAS, Section 2 -20.04.1 (a) Job Description (Specifications) states in part, “The specifications, when approved by the City Council, s hall constitute the official class specifications for the City service”; and
WHEREAS, Section 2 -20.04.1 (b) Job Description (Specifications) states in part, “Each specification shall include, but not be limited to, the class title, a brief description of the scope, nature, and responsibility of the class; a description of the tasks or essential duties ordinarily performed in the positions allocated to the class; a statement of the minimum qualifications considered necessary for proficient performance of th e work, including education, experience, training, knowledge and abilities, skills, physical characteristics, and any additional factors considered pertinent.”; and
WHEREAS Resolution No. 2023 -103 authorized the City Manager to approve the new job classif ications and respective job descriptions as presented in the 2023 -24 Mid- Cycle City Budget; and
WHEREAS, the California Public Employees’ Retirement System (“CalPERS”) limits “compensation earnable” for retirement purposes to amounts listed on a Comprehensive Schematic Pay Schedule meeting requirements set forth in section 570.5 of Title 2 of the California Code of Regulations, including that government agency employers provide and make available to the public the salary of all full-time and part-time employees in a single salary format specified by CalPERS; and
WHEREAS, the City has compiled the necessary s alary dat a to create a single comprehensive schematic pay schedule in compliance with the requirement s of CalPERS, attached to the Council Agenda Report as Attachment A, dated November 21, 2023.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
1. The above recitals are true and correct and incorporated herein.
2. The City Council of the City of Santa Maria authorizes the establishment of Lead Police Services Technician and Inv estigative Specialist I/II Flex Series classifications and corresponding job descriptions via Resolution No. 2023 -103, which delegated authority to the City Manager; and
3. The Comprehensive Schematic Pay Schedule for all full -time and part -time employees attached to the City Council Agenda Report as Attachment A, dated November 21, 2023, incorporated herein by reference, is hereby authorized and approved; and
4. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any cha nges deemed necessary.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 21st November 2023.
ATTEST:
Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_________________________
City Attorney
APPROVED AS TO
CONTENT:
_________________________
Interim Department Director
_________________________
Interim City Manager
FOR THE COUNCIL MEETING OF NOVEMBER 21, 2023
COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
Prepared by: Chief Deputy City Clerk Sarah Lansburgh
SUBJECT: Cancellation of the January 2, 2024, City Council Meeting
Description:
The City Council will consider the cancellation of the first regular City Council meeting in January 2024 due to its proximity to the New Year holiday.
RECOMMENDATION:
Cancel the regularly scheduled Council meeting of January 2, 2024, due to the New Year holiday.
BACKGROUND:
Section 2-1.01 of the Santa Maria Municipal Code sets the time, day, and place for holding City Council meetings to discuss items of City business. The City Council has the authority to cancel meetings due to a lack of quorum or lack of business items.
DISCUSSION:
The City Council meets twice a month on the first and third Tuesdays. In 2024, the first regular meeting in January is scheduled on Tuesday, January 2 nd. Due to the proximity to the New Year holiday, there exists a potential for scheduling conflicts for Council, City staff, as well as members of the public, due to the vacation plans and scheduled City Hall holiday closure. Cancellation of the January 2, 2024, City Council meeting will avoid these conflicts. Council may address any items that arise between the December 19, 2023 , regular meeting through the new year at the January 16, 2024, meeting.
Alternative(s)
1) Do not cancel the January 2 nd meeting and take no further action; 2) Reschedule th e January 2nd meeting to a different date; or 3) Provide other direction to staff.
Fiscal Considerations
There is minimal cost savings due to reduced staff time associated with agenda and meeting preparation.
2 Impact to the Community
While the public will not have the ability to bring concerns to the City Council on January 2, 2024, Councilmembers and staff remain available by email or telephone to address resident concerns during the regular business days prior to the holiday and thereafter.
FOR THE COUNCIL MEETING OF NOVEMBER 21, 2023
COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
Prepared by: Director of Community Development Chuen Wu
SUBJECT: Second Reading and Adoption of Ordinance No. 2023 -04 Amending the Official Zoning Map for the Santa Maria Cemetery District
Description:
The City Council will conduct the second reading to a dopt Ordinance No. 2023 -04, amending the Official Zoning Map for 0.87 acres located at the 600 block of East Newlove Drive.
Environmental Notice: Environmental Review for this project was completed through the preparation of an Initial Study/Mitigated Negative Declaration (SCH #2023040484) pursuant to the California Environmental Quality Act State Guidelines.
RECOMMENDATION:
Conduct the second reading and adopt Ordinance No. 2023 -04 amending the Official Zoning Map for 0.87 acres located at the 600 block of East Newlove Drive from PD/R -2 (Planned Development/Medium Density Residential) to PD/PF (Planned Development/Public Facilities) zoning district.
BACKGROUND:
At its regular meeting held November 7, 2023, the City Council received a staff presentation, conducted a public hearing, and introduced Ordinance No. 2023-04 for the first reading to amend the Zoning Map for 0.87 acres from PD/R-2 to PD/PF.
DISCUSSION:
This constitutes the second reading of Ordinance No. 2023 -04. This Ordinance will become effective 30 days after City Council approval.
Attachments
Attachment A – Ordinance 2023-04
ORDINANCE NO. 2023 - 04
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,
CALIFORNIA, AMENDING THE OFFICIAL ZONING MAP FOR APPROXIMATELY
0.87-ACRES LOCATED AT THE 600 BLOCK OF EAST NEWLOVE DRIVE FROM PD/R-2 (PLANNED DEVELOPMENT/MEDIUM DENSITY RESIDENTIAL) TO PD/PF (PLANNED DEVELOPMENT/PUBLIC FACILITIES)
WHEREAS, the applicant, the Santa Maria Cemetery District, initiated a General Plan Land Use amendment and zone change (GPZ2021 -0003) to amend the General Plan Land Use Map and Zoning Map on 0.87 acres of property at the 600 Block of East Newlove Drive; and a Planned Development Permit (PD2022-0014), is on file to construct a 2,550-square-foot prefabricated storage building with attached 544 -square foot office and break room, with a 15,900-square-foot gravel base storage area and associated site improvements, herein referred to as the Project; and
WHEREAS, on July 19, 2023, with a 3 -0-2-0 vote, the Planning Commission recommended the City Council authorize the filing of a Mitigated Negative Declaration for the Santa Maria Cemetery District Expansion Project, in accordance with the California Environmental Quality Act of 1970 (CEQA), Public Resources Code Section 21000 et. seq., as amended; and
WHEREAS, on July 19, 2023, with a 3-0-2-0 vote, the Planning Commission made its recommendation in writing that the City Council amend the Official Zoning Map of the City of Santa Maria for the Project site (Resolution No. 2821); and
WHEREAS, a duly noticed public hearing was held for the purpose of considering the proposed amendment to the Official Zoning Map by the City Council of the City of Santa Maria on November 7, 2023; and
WHEREAS, the City Council of the City of Santa Maria made no substantial modification of the proposed amendment which had not been previously considered by the Planning Commission; and
WHEREAS, the City Council considered all written and oral testimony; and
WHEREAS, the City Council considered and relied on the Planning Commission’s recommendations to adopt a Mitigated Negative Declaration for the Project, in making its decision on the amendment to the Official Zoning Map.
NOW, THEREFORE, IT IS HEREBY ORDAINED by the City Council of the City of Santa Maria, State of California, as follows:
SECTION 1. The above recitals are true and correct and incorporated herein by reference.
2 SECTION 2. An amendment to the Official Zoning Map of the City of Santa Maria is hereby approved for 0.87 acres FROM PD/R-2 (Planned Development/Medium Density Residential) zone district TO PD/PF (Planned Development/ Public Facilities ) for the Santa Maria Cemetery District Expansion project as shown on Attachment C of the Council Agenda Report dated November 7, 2023, incorporated herein by reference.
SECTION 3. The Director of Community Development, or designee, is hereby authorized and directed to make corresponding changes on the Land Use Policy Map of the General Plan in conformity with this Ordinance.
SECTION 4. The City Council finds that the proposal is in accordance with the provisions of the General Plan of the City, that the proposed modifications are required for the public necessity, convenience, and general welfare, and that in the case of the zone change, the area is afforded the services and facilities appropriate for the zone proposed.
SECTION 5. The Assistant City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Assistant City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
SECTION 6. This Ordinance shall be in full force and effect thirty (30) days after its passage. Within fifteen days following its passage, the City Clerk shall cause this Ordinance to be published in a newspaper of general circulation in accordance with State Law; or when deemed necessary due to the length or complexity of the Ordinance, cause a summary of the Ordinance to be prepared and published at least five days prior to the City Council meeting at which the proposed Ordinance is to be adopted. If a summary is published at least five days prior to the City Council meeting at which the proposed Ordinance is to be adopted, then within 15 days after adoption of the Ordinance the City Clerk shall publish a summary of the Ordinance with the names o f those City Council Members voting for and against the Ordinance and shall post a certified copy of the full text of such adopted Ordinance along with the names of those City Council Members voting for and against the Ordinance.
///
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3 INTRODUCED at a regular meeting of the City Council held on the 7th day of November 2023, and PASSED AND ADOPTED at a regular meeting held this 21st day of November 2023 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
ATTEST:
Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
Interim City Manager
FOR THE COUNCIL MEETING OF NOVEMBER 21, 2023
COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
Prepared by: Interim Director of Finance Xenia Bradford
SUBJECT: Consideration of Approving an Amendment to the Professional Services Agreement with Lance, Soll, and Lunghard LLC
Description:
The City Council will c onsider approving a second amendment to the agreement with Lance, Soll, and Lunghard LLC for professional consulting services.
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
RECOMMENDATION:
Authorize the Interim Director of Finance to execute a second amendment to the Agreement for Professional Services with Lance, Soll, and Lunghard LLC for Financial Consulting Services, and further authorizing the Interim Director of Finance , or their designee, to enter into extensions and modifications consistent with the terms of the Agreement.
BACKGROUND:
Due to the COVID-19 pandemic and staff turnover, the City determined a need for professional accounting services to prepare the Fiscal Years 2020 -21, 2021 -22, and 2022-23 Annual Comprehensive Financial Reports (ACFR). On February 10, 2023, the City requested proposals for acc ounting consulting services. The City selected Lance, Soll, and Lunghard LLC and entered into an agreement for such services on March 27, 2023. The City has since completed preparation of the 2020-21 ACFR with the assistance of Lance, Soll, and Lunghard LL C. Per the City’s purchasing policy, agreements exceeding a total value of $75,000 require City Council approval. The requested second contract amendment will allow the City to complete the outstanding Fiscal Years 2021-22 and 2022-23 ACFRs. The total value of the agreement is proposed to be increased from $75,000 to $180,000 (an additional $105,000) with the term of the agreement expiring on June 30, 2024.
DISCUSSION:
The City is required to prepare Annual Comprehensive Financial Reports. Due to the COVID-19 pandemic and high staff turnover, the City is in the process of preparing the 2 Fiscal Year 2021-22 and 2022-23 Annual Comprehensive Financial Reports. In order to bring the City current in its financial reporting, the City determined it requires additional resources. The City elected an agreement for accounting professional services on a one- time basis to complete the work. The proposed second amendment to the agreement with Lance, Soll, and Lunghard LLC increases the agreement value to a total of $180 ,000 which is determined to be appropriate to complete the scope of work.
Alternative(s)
The City Council could not approve the second agreement amendment, which will delay completing the Fiscal Years 2021 -22 and 2022-23 ACFRs. The delay will also continu e to impact future reporting periods including timely preparation of the Fiscal Year 2023-24 ACFR.
The City Council could direct staff to seek another consultant, which is not recommended as Lance, Soll, and Lunghard LLC was selected through a competitive bid process, and through the Fiscal Year 2020 -21 ACFR preparation, the consultants have built the tools specific to the City of Santa Maria to be able to prepare the next two reports more efficiently.
Fiscal Considerations
The second agreement amendment is within the already appropriated current Fiscal Year 2023-24 budget. No additional appropriations are requested.
Impact to the Community
The amended agreement will enable the City to provide the community with timely financial reporting.
Attachments
ATTACHMENT A – LSL CPAS Agreement_Amendment 1_08.2023
ATTACHMENT B – Proposed Second Amendment_LSLCPAS_11.2023
Atty. Rev. 2022
ATTACHMENT B
AMENDMENT NO. 2 TO AGREEMENT FOR PROFESSIONAL SERVICES
This Amendment No. 2 to the agreement with Lance, Soll & Lunghard, LLP, originally entered into on March 27, 2023, is made on the date signed below, by and between Lance, Soll & Lunghard, LLP, a California Corporation (“Contractor”) and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:
WHEREAS, the City is in need of financial statement preparation and acounting services; and
WHEREAS, on February 10, 2023, the City requested proposals for professional accounting consulting services relating to the preparation of the Fiscal Year End 2022 & 2023 Annual Comprehensive Financial Reports (hereinafter described as “ACFR”); and the Contractor submitted a proposal, which was accepted by the City for said services; and
WHEREAS, the City entered into a Professional Agreement on March 27, 2023; and
WHEREAS, it has been determined i t is in the City’s interest to continue with the financial statement preparation and acounting services; and
WHEREAS, the City has determined that the preparation of the City’s financial statements involves a performance of professional and techincal services; and
WHEREAS, the City has requested that the Contractor prepare the ACFR in accordance with the Governmental Finance Officers Association (GFOA) and the Governmental Accounting Standards Board (GASB) authority which establishes general accepted accounting principles for government; and
WHEREAS, the Contractor is a properly licensed certified public accounting firm in the State of California.
NOW, THEREFORE, IT IS AGREED:
2.01. Term and Termination. The term of this agreement is not to exceed $180,000 (amending the original contract and previous amendments by an additional $105,000) through June 30, 2024, and up to and including the preparation of the financial statements ending on June 30,2022 , and June 30, 2023, and providi ng general accounting services, beginning on the date last signed below This agreement may be extended up to an additional two (2) years by mutual consent of the parties. This agreement may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state, or federal law. Termination is effective 14 days after deposit of notice as specified in this Agreement.
2.02. Services to be Performed. Contractor shall determine the method, details, and means of providing the ACFR financial statements. More specifically, Contractor agrees to perform the specific services listed in Exhibit “A.”
2.03 City’s Duties. City’s duties under this Agreement are to cooperate with Contractor in the performance of the contract and timely pay invoices.
2.04 Payment. Payment terms under this Agreement are listed in Exhibit “B.”
2.05 Insurance. Contractor shall provide insurance as listed in Exhibit “C.”
2.06 Exhibits. Exhibits “A,” “B,” and “C” are attached and incorporated.
All other terms of the Agreement remain unchanged.
Atty. Rev. 2022
ATTACHMENT B
IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.
CONTRACTOR CITY OF SANTA MARIA
___________________ ____________________
By: By: XENIA BRADFORD
Interim Director of Finance
APPROVED AS TO FORM:
______________________
City Attorney
______________________
Risk Manager
EXHIBIT “A”
The Contractor shall provide accounting and consulting services to the City. The primary objectives for the amended consulting services include:
1. Preparation of the Fiscal Year 2021 -22 Annual Comprehensive Financial Statements for the City in conformity with generally accepted accounting principles. These services do not include performance of the annual financial statement audit nor issuance of an audit opinion.
2. Assistance in finalization of the City’s year end close for Fiscal Year 2022 -23, including the analysis and preparation of entries to ensure accurate financial reporting, as needed.
3. Preparation of the Fiscal Year 2022 -23 Annual Comprehensive Financial Statements for the City in conformity with generally accepted accounting principles. These services do not include performance of the annual financial statement audit nor issuance of an audit opinion.
4. Other professional accounting services identified, as needed.
Atty. Rev. 2022
ATTACHMENT B
EXHIBIT “B”
PAYMENT TERMS
The City agrees to pay the Contractor within 30 days from the acceptance of the original invoice and acceptance by the City of the materials, supplies, and services provided by the Contractor (Net 30).
1. Contractor’s services shall be as follows:
a) See Exhibit A
2. Fees for the Contractor’s services shall be based on hourly rates and level of professional experience for the services requested. This agreement is not to exceed $165,000 ($75,000 for the original agreement and increasing the total by $90,00 for the subsequent agreement) unless agreed upon ahead of time, by both parties, and is based on the following agreed upon estimated costs:
Atty. Rev. 2022
ATTACHMENT B
EXHIBIT “C”
Contractor shall procure and maintain for the duration of the contact insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Con tractor, his/her agents, representatives, or employees. If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the contractor.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.
2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).
3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the Con tractor's profession.
Architects' and engineers' coverage is to be endorsed to include contractual liability.
B. Minimum Limits of Insurance
Contractor shall maintain limits no less than:
1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: Statutory limits.
4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.
5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.
C. Self-insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.
Atty. Rev. 2022
ATTACHMENT B
D. Other Insurance Provisions
The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Con tractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).
2. For any claims related to this project, the Con tractor's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All notices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, fa csimile with confirmation of receipt, or certified mail with return-receipt requested.
4. Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Co ntractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Cit y has received a waiver of subrogation endorsement from the insurer.
5. If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. c. If coverage is canceled or non-renewed, and not replaced with another claims- made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.
E. Acceptability of Insurers
1. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.
Atty. Rev. 2022
ATTACHMENT B
F. Verification of Coverage
1. Contractor shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.
G. Special Risks or Circumstances
1. Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
FOR THE COUNCIL MEETING OF NOVEMBER 21, 2023
COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager
Prepared by: Director of Public Works Brett Fulgoni
SUBJECT: Adoption of a Resolution Awarding a Bid to The Menemsha Development Group, Inc. for Phase II of the Enos Ranch Project, Bid No. 2023-11
Description:
The City Council will consider approving an award of bid to The Menemsha Development Group, Inc. for the construction of Phase II of the Enos Ranch Project. The City received four bids for this project. Phase II of the Enos Ranch construction will include the Japanese Cultural Center and renovations to the Enos-Smith House.
Environmental Notice: As required by the California Environmental Quality Act, a Notice of Determination (NOD) was prepared and filed in connection with the Enos Ranchos Specific Plan A mendment (SCH 2007011082), Santa Maria, California. In addition, the original NOD was filed with the Department of Fish and Wildlife payment.
RECOMMENDATION:
Adopt a Resolution awarding a bid to The Menemsha Development Group, Inc., in the amount of $3,736,000, for the construction of Phase II of the Enos Ranch Project, Bid No. 2023-11.
BACKGROUND:
Under the direction of the City of Santa Maria Recreation and Parks Department, the project was designed by Tom B. Martinez and Associates Architecture Inc. The scope of work for Phase II includes the construction of the Japanese Cultural Center and renovations to the Enos-Smith House.
DISCUSSION:
The project was extensively advertised for bids. The City received four bids, which were opened on October 26, 2023. A summary of the bids submitted are as follows:
Bidder Grand Total Bid Amounts
Menemsha Development Group, Inc. $4,485,000.00
Quincon, Inc. $4,656,412.00
Alan Roinestad Construction $4,699,500.00
Pre Con Industries, Inc. $5,263,000.00
2 A detailed tabulation of the bids received is attached (Attachment A). Signed proposals and bid bond forms are available for viewing in the Public Works Office located at 110 South Pine Street.
The M enemsha Development Group, Inc. has performed and successfully completed similar work for many cities throughout Southern California and on the Central Coast. In addition, they have submitted references for their work history. City staff have verified the firm’s references and are satisfied with the ability of the contractor to perform the work successfully.
The “Grand Total Bid Amounts ” listed in the table above include the Base Bid for the Japanese Cultural Center and the Additive Alternative Bid Amount for the renovations to the Enos -Smith House. After a review of the budget, at this time, City staff is recommending to award only the Base Bid for the Japanese Cultural Center to the Menemsha Development Group, in the amount of $3,736,000.
Alternative(s)
The alternative to the recommended action would be to reject all bids.
Environmental Review
The Notice of Determination deemed that the project will have a significant impact on the environment. An Environmental Impact Report was prepared for this project pursuant to the provisions of CEQA. Mitigation measures were made a condition of the approval of the project. A mitigation reporting and monitoring plan was adopted for this project and a statement of Overriding Considerations was adopted for this projec t. The findings were made pursuant to the provisions of CEQA.
Fiscal Considerations
Sufficient funds for this project have been budgeted in FY 2023/2024 from the account titled “Enos Ranch Park & Cultural Center Construction.”
Available Budget Account Amount
027-008-040-52-45 $ 6,157,770.36
Estimated Expenditures Amount
Award
Contingency (25%)
$ 3,736,000.00
$ 934,000.00
Inspection, Testing, Staff Time $ 100,000.00
Total $ 4,770,000.00
///
///
3 Impact to the Community
The establishment of the new Japanese Cultural Center will enhance the community by serving as a hub for upcoming events and paying tribute to residents of Japanese heritage.
ATTACHMENTS
A. Bid Tabulations_Enos Ranch Project, Phase II
B. Agreement_Enos Ranch Project, Phase II
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,
CALIFORNIA, AWARDING A BID TO THE MENEMSHA DEVELOPMENT GROUP, INC., IN THE AMOUNT OF $3,736,000, FOR THE CONSTRUCTION OF PHASE II OF THE ENOS RANCH PROJECT, BID NO. 2023-11
WHEREAS, the City of Santa Maria formally advertised Phase II of the Enos Ranch Project, Bid No. 2023-11 (“Project”); and
WHEREAS, the Notice Inviting Bids was published and posted in compliance with applicable sections of the Public Contract Code; and
WHEREAS, the bids were publicly opened at 2:00 p.m. on October 26, 2023, via Planet Bids; and
WHEREAS, The Menemsha Development Group, Inc., was determined to be the lowest responsive, responsible bidder who included all required documentation, bid bonds, and signatures; and
WHEREAS, an Environmental Impact Report was prepared for this project pursuant to the provisions of CEQA and mitigation measures were made a condition of the approval of the project, and the findings were made pursuant to the provisions of CEQA.
WHEREAS, sufficient funds for this budgeted project in FY 23/24 are located in the account titled “Enos Ranch Park & Cultural Center Construction”
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
1. The Mayor is hereby authorized and directed to execute, for and on behalf of the City of Santa Maria, an Agreement with The Menemsha Development Group, Inc., for Phase II of the Enos Ranch Project, Bid No. 2023-11; and
2. The award of the bid is conditional upon execution of the Agreement by the successful bidder in the form and terms set forth therein by the City; and
3. The City Manager, or designee, is hereby authorized and directed to designate funds from the following identified account: “Enos Ranch Park & Cultural Center Construction” for the approved project in the amount of $3,736,000; and
2 4. The City Manager, or designee, is hereby authorized to approve Contract Change Orders so long as expenditures do not exceed funding approved for the project; and
5. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substa ntial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a regular meeting of the City Co uncil of the City of Santa Maria held this 21st day of November 2023.
ATTEST:
Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
Interim City Manager
City of Santa Maria
Bid Results for Project ENOS SITE IMPROVEMENTS, PHASE II (2023‐11) Issued on 08/16/2023
Bid Due on October 26, 2023 2:00 PM (PDT)
Exported on 10/26/2023
BASE BID SCHEDULE
Item
Num Description Unit Quantity Menemsha Development
Group, Inc. Quincon, Inc. Alan Roinestad
Construction Pre Con Industries, Inc.
1 Enos Ranch Event Center LS 1 $3,736,000.00 $3,723,792.00 $3,924,071.00 $4,325,000.00 ALTERNATE BID SCHEDULE
Item
Num Description Unit Quantity Menemsha Development
Group, Inc. Quincon, Inc. Alan Roinestad
Construction Pre Con Industries, Inc.
A1 Enos House Tenant Improvement LS 1 $749,000.00 $932,620.00 $775,429.00 $938,000.00 Total: $4,485,000.00 $4,656,412.00 $4,699,500.00 $5,263,000.00 Attachment A
AGREEMENT
THIS AGREEMENT, made and entered into on this 21st day of November 2023, by and between Menemsha Development Group, Inc., hereinafter referred to as "Contractor," and the City of Santa Maria in the County of Santa Barbara, California, hereinafter referred to as "Owner."
W
ITNESSETH:
Th
at for and in consideration of the promises and agreements hereinafter made and exchanged, Owner and Contractor agree as follows:
1. Th
at Contractor shall complete the work generally described as follows: Enos Ranch, Phase II (P W 2023-11), in accordance with th e Contract Documents th erefore, adopted by the City Council, of Owner, as prepared by City of Santa Maria.
2. Th
at Owner will pay Contractor progress payments and the final payment, in accordance with the provisions of the contract documents, with warrants drawn on the appropriate fund or funds as required, at the prices bid on the proposal form accepted by Owner and set forth in this agreement.
Total Bid of THREE MILLION, SEVEN-HUNDRED THIRTY-SIX THOUSAND AND ZERO DOLLARS.
Contract Price in Figures $3, 736,000.00
3. C
ontractor agrees to complete said work within the contract time of eleven (11) months, from the day following the issuance of the Notice to Proceed, and approved extensions thereof, to the satisfaction of Owner before final payment is made.
4. Ti
me is of the essence on this contract.
5. I
t is mutually understood and agreed that time is of the essence of this agreement and that it is difficult to ascertain the amount of damages required to properly compensate Owner for failure by Contractor to comply with all the contract requirements within the time fixed in the agreement.
I
n accordance with California Government Code, Section 53069.85, the amount of liquidated damages to be paid to Owner for each day completion is delayed beyond the time for completion, shall be five hundred ($500) dollars. Contractor hereby acknowledges that it has reviewed said provisions relating to liquidated damages and the amount thereof and accepts the same as being reasonable under the circumstances and as a material part of the consideration for this contract. Contractor also acknowledges that progress payments made after the scheduled completion date do not constitute a waiver of liquidated damages.
Attachment B
6. That, in accordance with Section 1774 of the California Labor Code, Contractor will pay, and will require subcontractors to pay, employees on the project a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations and wage standards applicable to this work, contained in or referenced in the contract documents.
7. That, in accordance with Section 1775 of the California Labor Code, Contractor shall forfeit to Owner, as a penalty, not more than two hundred dollars ($200) for each day, or portion thereof, for each worker paid, either by Contractor or any subcontractor, less than the prevailing rates as determined by the Director of the California Department of Industrial Relations for the work.
8. That, in accordance with Section 1777.5 of the Labor Code, this agreement fixes the responsibility of compliance with said Section 1777.5 for all apprenticeable occupations with the prime Contractor.
9. That, except as provided in Section 1815 of the California Labor Code, in the performance of the work not more than eight (8) hours shall constitute a day's work, and not more than forty (40) hours shall constitute a week's work; that Contractor shall not require more than eight (8) hours of labor in a day nor more than forty (40) hours of labor in a week from any person employed by Contractor or any subcontractor; that Contractor shall conform to Division 2, Part 7, Chapter 1, Article 3 (Section 1810, et seq.) of the California Labor Code; and that Contractor shall forfeit to Owner, as a penalty, the sum of twenty-five dollars ($25) for each worker employed in the execution of the work by Contractor or any subcontractor for each day during which any worker is required or permitted to labor more than eight (8) hours in violation of said Article 3.
10. That Contractor shall carry workers' compensation insurance and require subcontractors to carry workers' compensation insurance as required by the California Labor Code.
11. That Contractor shall have furnished, prior to execution of the contract, three bonds approved by Owner: (1) the faithful performance bond in the amount of one-hundred percent (100%) of the contract price, to guarantee the faithful performance of the work; (2) the labor and material bond in the amount of one-hundred percent (100%) of the contract price, to guarantee payment of all claims for labor and materials furnished; and (3) the guarantee and defective material bond in the amount of ten percent (10%) of the contract price, to guarantee the one year maintenance of public improvements.
This contract shall not become effective until such bonds are supplied to and approved by Owner.
12. That Contractor, prior to execution of the contract shall comply with the following Department of Industrial Relations requirements.
1. No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the
Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].
2. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
3. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
13. That this agreement, by reference, includes the contract documents defined in Document 00700, General Conditions.
14. That Contractor agrees to devote the time necessary to perform the services set forth in this agreement in an efficient and effective manner. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor's sole discretion, as long as the performance of these extra -contractual services does not interfere with or present a conflict with City's business.
15. The agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this section shall be construed as consent by City to any assignment of this agreemen t or any interest in this agreement.
(REMAINDER OF PAGE LEFT INTENTIONALLY BLANK.)
IN WITNESS WHEREOF, said Contractor and the Mayor of Santa Maria, by Resolution No. 2023-xx of the City Council, of Owner thereunto duly authorized, have caused the names of said parties to be affixed hereto, each in triplicate, the day and year first above written.
CONTRACTOR:
______
_____________________
Arlan Schipper
Vice-President
OWNER:
Alice Patino
Mayor
A
TTEST:
Sarah Lansburgh
Chief Deputy City Clerk
APPROVED AS TO FORM:
_________
______________________
Risk Manager
_______________________________
City Attorney
EXHIBIT “A”
INSURANCE REQUIREMENTS
Provider shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Provider, his/her agents, representatives, or employees. If the Provider maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Provider.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.
2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Provider has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).
3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the Provider's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.
5. Cyber Liability Insurance, Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, al teration of electronic information, extortion and network security.
The
policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.
B. Minimum Limits of Insurance
Provider shall maintain limits no less than:
1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: Statutory limits.
4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.
5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.
6. Cyber Liability- $2,000,000 per occurrence or claim, $2,000,000 aggregate.
C. Self-insured Retentions
Self-insured retentions must be declared to and approved by the City.
The City may require the Provider to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.
D. Other Insurance Provisions
The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Provider including materials, parts or equipment furnished in connection with such work or
operations. General liability coverage can be provided in the
form or an endorsement to the Provider’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).
2. For any claims related to this project, the Provider's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees and volunteers. Any insurance or self -insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Provider's insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All notices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.
4. Provider hereby grants to City a waiver of any right to subrogation which any insurer of said Provider may acquire against the City by virtue of the payment of any loss under such insurance. Provider agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the C ity has received a waiver of subrogation endorsement from the insurer.
5. If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown, and must be
before the date of the contract or the beginning of contract work. b. Insurance must be maintained and evidence of
insurance must be provided for at least five (5) years after completion of the contract of work.
c. If coverage is canceled or non- renewed, and not
replaced with another claims -made policy form with a
Retroactive Date prior to the contract effective date, the Provider must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.
E. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.
F. Verification of Coverage
Provider shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Provider’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, i ncluding endorsements effecting the coverage required by these specifications at any time.
G. Special Risks or Circumstances
The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
FOR THE COUNCIL MEETING OF NOVEMBER 21, 2023
COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
Prepared by: Director of Public Works Brett Fulgoni
SUBJECT: Adoption of a Resolution Approving the Termination of Subdivision Improvement Agreement with NKT Commercial I for Tract 6000, Enos Ranchos
Description:
The City Council will consider approving the termination of the Subdivision Improvement Agreement with NKT Commercial I for Tract 6000, Enos Ranchos. The Subdivision Improvement Agreement is no longer necessary and can be terminated.
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to S tate Guidelines Section 15060(c)(3) no environmental review is required.
RECOMMENDATION:
Adopt a Resolution approving the termination of the Subdivision Improvement Agreement with NKT Commercial I for Enos Ranchos Final Map, Tract 6000.
BACKGROUND:
The Tentative Tract Map for Tract 6000, Enos Ranchos subdivision was approved by the City Planning Commission on March 16, 2016. The City Council approved the Final Map and Subdivision Improvement Agreement on May 3, 2016. Tract 6000 created one high- density residential lot, one school site lot, one open space/park site lot, sixteen commercial lots, and one lot for bank and office. The 113.39-acre subject area is generally located south of Battles Road, east of College Drive, north of Betteravia Road, and west of US Highway 101. The purpose of the Subdivision Improvement Agreement is to guarantee the installation of public improvements such as roads, streetlights, sidewalks, and public landscaping as required by the Santa Maria Municipal Code.
DISCUSSION:
Developer NKT Commercial I installed all required public improvements identified in the Subdivision Improvement Agreement and Tentative Tract Map Conditions of Approval.
The bonds identified in the Subdivision Improvement Agreement have been re leased.
The Subdivision Improvement Agreement is no longer necessary and can be terminated.
NKT Commercial I requested the Release and Termination of Subdivision Improvement 2 be executed to eliminate the Subdivision Improvement Agreement as an exception to the title of any property within Tract 6000.
Alternative(s)
City Council may direct staff to review and revise the Subdivision Improvement Agreement for improvements identified that should have been installed as part of the Subdivision Improvement Agreement. At the time of this report, staff did not identify any improvements that were not installed or modifications to recommend to the City Council.
Fiscal Considerations
The Subdivision Improvement Agreement has been fulfilled by the Developer and not terminating the agreement maintains an exception to the title of parcels created under Tract 6000. The Subdivision Improvement Agreement no longer protects the City, as the City is not at risk of developer defaulting or failing to construct the improvements.
Impact to the Community
Impacts were addressed through the environmental and planning processes. The tract followed the General Plan and Specific Plan for the orderly development of the area. The Subdivision Improvement Agreement no longer serves a purpose and can be terminated without impact to the community.
ATTACHMENTS
A. Release and Termination of Subdivision Improvement Agreement Enos Ranchos Tract 6000
4894-8317-8879.6
374056.00023/11-9-23/lpm/lpm
RECORDING REQUESTED BY
CITY OF SANTA MARIA, CA
AND WHEN RECORDED, MAIL TO:
City of Santa Maria
City Clerk’s Office
110 East Cook Street, Room 3
Santa Maria, CA 93454
SPACE ABOVE THIS LINE RESERVED FOR RECORDER'S USE
RELEASE AND TERMINATION OF SUBDIVISION IMPROVEMENT AGREEMENT ENOS RANCHOS TRACT 6000
This Release and Termination of Subdivision Improvement Agreement for Enos Ranchos Tract 6000 (this "Termination") is made and entered into by and between NKT COMMERCIAL I, LLC, a California limited liability company (“ NKT”), and the CITY OF SANTA MARIA, a California municipal corporation (" City") pursuant to that certain Subdivision Improvement Agreement for Enos Ranchos Tract 6000 by and between NKT and City dated as of May 3, 2016 and recorded May 20, 2016 as Instrument No. 2016- 0025129 (the “Agreement”) in the Official Records of Santa Barbara County, California (the “ Official Records ”). This Termination is intended to terminate the Agreement and eliminate it as an exception to tile as to any property A. The Agreement sets forth certain development rights and obligations with respect to the construction and completion of certain Improvements (as defined in the Agreement) and other conditions set forth in the conditions of approval of the Enos Ranchos Final Map Tract 6000.
B. NKT, as to all property subject to the Agreement, whether for itself o r its assigns as to any portion of the property, has completed its obligations in accordance with the terms of and as required under the Agreement.
C. Based upon completion of its obligations and pursuant to Section 7(k) of the Agreement, the City and NKT intend to release and terminate the Agreement and provide this Termination thereby eliminating the Agreement as an exception to title to any property encumbered thereby.
Based on the foregoing, the City and NKT, on behalf of its self and assigns agree as follows:
1. Release and Termination of Agreement . The City and NKT hereby irrevocably release and terminate the Agreement for all purposes and the Agreement shall be of no further force or effect.
Attachment A
4894-8317-8879.6
374056.00023/11-9-23/lpm/lpm -2-
2. Removal from Official Records . The parties hereby authorize the recordation of this Agreement, which is being recorded for the purpose of removing the Agreement from the Official Records.
3. Governing Law. This Termination shall be governed by the laws of the State of California.
4. Counterparts. This Termination may be executed in counterparts, which when taken together, shall constitute one (1) original agreement thereof.
5. Binding Effect. This Termination shall be binding upon and inure to the benefit of the parties and owners of all or any part of the Property, together with each and all of their respective successors and assigns.
[REMAINDER BLANK – SIGNATURE PAGES FOLLOWS]
4894-8317-8879.6
374056.00023/11-9-23/lpm/lpm -3-
IN WITNESS WHEREOF, NKT and City have executed this Termination as of the Effective Date.
NKT COMMERCIAL I, LLC,
a California limited liability company
By:
Name: Nicholas J. Tompkins
Title: Manager
4894-8317-8879.6
374056.00023/11-9-23/lpm/lpm -4-
CITY OF SANTA MARIA,
a municipal corporation of the State of California
By:
Name:
Title:
APPROVED AS CONTENTS:
City Manager
Department Head
APPROVED AS TO FORM:
City Attorney
4894-8317-8879.6
374056.00023/11-9-23/lpm/lpm -5-
ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California )
County of ______________________ )
On _________________________, before me, ,
(insert name of notary)
Notary Public, personally appeared ,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
4894-8317-8879.6
374056.00023/11-9-23/lpm/lpm -6-
ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California )
County of ______________________ )
On _________________________, before me, ,
(insert name of notary)
Notary Public, personally appeared ,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
MARIA, CALIFORNIA, APPROVING THE TERMINATION OF THE
SUBDIVISION IMPROVEMENT AGREEMENT FOR ENOS
RANCHOS FINAL MAP, TRACT 6000
WHEREAS, the City Council approved the Final Map and Subdivision Improvement Agreement for Enos Ranchos, Tract 6000 on May 3, 2016; and
WHEREAS, the developer has satisfied the required improvements and terms of the Subdivision Improvement Agreement for Enos Ranchos, Tract 6000; and
WHEREAS, it is in the best interest of the City and the Developer to terminate the Subdivision Improvement Agreement and remove any exceptions on title reports of parcels within Tract 6000.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
1. The Termination of Subdivision Improvement Agreement for the Enos Ranchos, Tract 60 00, in the form on file with the Chief Deputy City Clerk, is hereby approved, and the City Manager, or designee, is hereby authorized and directed to execute the same on behalf of the City.
2. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 21st day of November 2023.
//
//
//
ATTEST:
Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
Interim City Manager
FOR THE COUNCIL MEETING OF NOVEMBER 21, 2023
COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
Prepared by: Interim Director of Finance Xenia Bradford
SUBJECT: Public Hearing Per the Requirements of the Tax and Equity Fiscal Responsibility Act and Adopt a Resolution Approving Issuance of Revenue Bonds Regarding the Vizcaya Apartments
Description:
The City Council will conduct a public hearing under the requirements of the Tax and Equity Fiscal Responsibility Act and the Internal Revenue Code of 1986, as amended.
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
RECOMMENDATIONS:
Adopt a Resolution approving the issuance of revenue Bonds by the California Municipal Finance Authority for the sole purpose of financing the acquisition, rehabilitation, improvement, and equipping of a senior multifamily rental housing project located at 1720 South Depot Street, Santa Maria, California.
BACKGROUND:
VBC Vizcaya, LP (the "Borrower") a partnership of which Vintage Housing Development Inc. (the "Developer") or a related person to the Developer is the general partner , requested that the California Municipal Finance Authority (CMFA) serve as the municipal issuer of the Bonds in an aggregate principal amount not to exceed $ 65,000,000 of tax- exempt revenue bonds. The proceeds of the Bonds will be used to finance the acquisition, rehabilitation, improvement, and equipping of a senior multifamily rental housing project (Project) located at 1720 South Depot Street, Santa Maria, California.
DISCUSSION:
For all, or a portion, of the Bonds to qualify as tax-exempt Bonds, the City of Santa Maria must conduct a public hearing providing the members of the community an opportunity to speak in favor of or against the use of tax-exempt Bonds for the financing of the Project.
Before a Tax and Equity Fiscal Responsibility Act ( TEFRA) Hearing, reasonable notice must be provided to the members of the community. Following the close of the TEFRA Hearing, an “applicable elected representative” of the governm ental unit hosting the 2 Project must provide its approval of the issuance of the Bonds for the financing of the Project.
California Municipal Finance Authority
The CMFA was created on January 1, 2004, under a joint exercise of powers agreement to promote economic, cultural, and community development through the financing of economic development and charitable activities throughout California. To date, over 350 municipalities, including the City, have become members of CMFA.
The CMFA was formed to assis t local governments, non -profit organizations, and businesses with the issuance of taxable and tax -exempt Bonds aimed at improving the standard of living in California. The CMFA’s representatives and its Board of Directors have considerable experience in bond financings.
The Bonds to be issued by the CMFA for the Project will be the sole responsibility of the Borrower, and the City will have no financial, legal, moral obligation, liability, or responsibility for the Project or the repayment of the Bonds for the financing of the Project.
All financing documents with respect to the issuance of the Bonds will contain clear disclaimers that the Bonds are not Bonds of the City or the State of California but are to be paid for solely from funds provided by the Borrower.
Participation by the City in the CMFA will not impact the City’s appropriations limits and will not constitute any type of indebtedness by the City. Outside of holding the TEFRA hearing, and adopting the required resolution, no other participation or activity of the City or the City Council concerning the issuance of the Bonds will be required.
Alternative(s)
The City Council may decide not to approve the issuance of the Bonds, and the affordable housing bond allocation awarded by the State (through CMFA) would be forfeited and the project would not move forward.
Fiscal Considerations
There is no direct or indirect financial impact to the City as a result of this proposed financing. The CMFA will issue tax -exempt bonds on behalf of the Project. The tax - exempt bonds are payable solely out of the revenues derived by the Borrower from the applicable project. No financial obligations are placed on the City for project financing costs or debt repayment.
The Board of Directors of the California Found ation for Stronger Communities, a California non-profit public benefit corporation (the “Foundation”), acts as the Board of Directors for the CMFA. Through its conduit issuance activities, the CMFA shares a portion of the issuance fees it receives with it s member communities and donates a portion of these issuance fees to the Foundation for the support of local charities. With respect to the City of Santa Maria, it is expected that a portion of the issuance fee attributable to the City (estimated to be app roximately $19,000) will be granted by the 3 CMFA to the General Fund of the City. Such grant may be used for any lawful purpose of the City.
Impact to the Community
Approving the issuance of tax -exempt bonds benefits the community by reducing financing costs of an affordable housing development and continuing to provide quality affordable housing for another 55 years.
ATTACHMENT A – Public Notice
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA
APPROVING THE ISSUANCE OF THE REVENUE BONDS BY THE CALIFORNIA
MUNICIPAL FINANCE AUTHORITY FOR THE SOLE PURPOSE OF FINANCING
THE ACQUISITION, REHABILITATION, IMPROVEMENT, AND EQUIPPING OF A SENIOR MULTIFAMILY RENTAL HOUSING PROJECT LOCATED AT 1720 SOUTH
DEPOT STREET, SANTA MARIA, CALIFORNIA
WHEREAS, VBC Vizcaya, LP (the "Borrower") a partnersh ip of which Vintage Housing Development Inc. (the "Developer") or a related person to the Developer is the general partner, has requested that the California Municipal Finance Authority (the "Authority") adopt a plan of financing providing for the issuance of exempt facility bonds for a qualified residential rental project pursuant to Section 142(a)(7) of the Internal Revenue Code of 1986 (the "Code") in one or more series issued from time to time, including bonds issued to refund such exempt facility bonds in one or more series from time to time, and at no time to exceed $65,000,000 in aggregate principal amount (the "Bonds"), to finance or refinance the acquisition, rehabilitation, improvement and equipping of a senior multifamily rental housing project lo cated at 1720 South Depot Street, Santa Maria, California (the "Project"); and
WHEREAS, pursuant to Section 147(f) of the Code, the issuance of the Bonds by the Authority must be approved b y the City of Santa Maria ( "City") because the Project is located within the territorial limits of the City; and WHEREAS, the City Council of the City ("City Council") is the elected legislative body of the City and is one of the "applicable elected representatives" required to approve the issuance of the Bonds under Section 147(f) of the Code; and WHEREAS, the Authority has requested that the City Council approve the issuance of the Bonds by the Authority in order to satisfy the public approval requirement of Section 147(f) of the Code and the requirements of Section 4 of the Joint Exercise of Powers Agreement Relating to the California Municipal Finance Authority, dated as of January 1, 2004 ("Agreement"), among certain local agencies, including the City; and WHEREAS, pursuant to Section 147(f) of the Code, the City Council has, following notice duly given, held a public hearing regarding the issuance of the Bonds, and now desires to approve the issuance of the Bonds by the Authority. ///
///
///
NOW, THEREFORE, IT IS HEREBY RESOLVED, by the City Council of the City of Santa Maria, California as follows:
1. The above recitals are true and correct.
2. The City Council hereby approves the issuance of the Bonds and the Refunding Bonds by the Authority. It is the purpose and intent of the City Council that this Resolution constitutes approval of the Bonds for the purposes of (a) Section 147(f) of the Code and (b) Section 9 of the Agreement.
3. The officers of the City, including by way of example and not as a limitation, the Mayor, the City Manager, the Interim Finance Director, and the Chief Deputy City Clerk, are hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all documents that they deem necessary or advisable in order to carry out, give effect to and comply with the terms and intent of this Resolution and the financing approved hereby.
4. This Resolution shall take effect immediately upon its passage; and
5. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
///
///
///
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held on the 21st day of November 2023.
ATTEST:
Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
Interim City Manager
TEFRA Notice - Vintage at Vizcaya - Page 1 of 2
[def:$signername|printname|req|signer1] [def:$signersig|sig|req|signer1] [def:$notarysig|sig|req|notary] [def:$date|date|req|notary] [def:$state|state|req|notary] [def:$county|county|req|notary] [def:$disclosure|disclosure|req|notary] [def:$seal|seal|req|notary] CCP § 2015.5
Santa Maria Times
3200 Skyway Dr
(805) 925-2691
I, Megan Villanueva, of lawful age, being duly sworn upon oath depose and say that I am an agent of Column Software, PBC, duly appointed and authorized agent of the Publisher of Santa Maria Times, a publication that is a "legal newspaper" as that phrase is defined for the city of Santa Maria, for the County of Santa Barbara, in the state of California, that this affidavit is Page 1 of 2 with the full text of the sworn-to notice set forth on the pages that follow, and that the attachment hereto contains the correct copy of what was published in said legal newspaper in consecutive issues on the following dates:
PUBLICATION DATES:
Nov. 9, 2023
Notice ID: UVhcacln96lvGWIGkbKg
Publisher ID: 266787
Notice Name: TEFRA Notice - Vintage at Vizcaya
PUBLICATION FEE: $216.75
I certify (or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct
[$signersig ]
______________________________ [$seal]
Agent
VERIFICATION
State of New Jersey
County of Hudson
Signed or attested before me on this: [$date]
[$notarysig ]
______________________________
Notary Public
[$disclosure]
SANTA MARIA TIMES
AFFIDAVIT OF PUBLICATION
11/09/2023
This notarial act involved the use of communication technology Attachment A
TEFRA Notice - Vintage at Vizcaya - Page 2 of 2
FOR THE COUNCIL MEETING OF NOVEMBER 21, 2023
COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
Prepared by: Interim Director of Finance Xenia Bradford
SUBJECT: Review of the Financial Report for the First Quarter Ending September 30, 2023, and Adoption of a Resolution Approving First Quarter Amendments to the 2023-24 Budget
Description:
The City Council will consider receiving the 2023 -24 First Quarter Financial Report and adoption of a Resolution approving amendments to 2023-24 budget.
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
RECOMMENDATION:
1) Receive and file the Financial Report for the First Quarter ending September 30, 2023; and 2) Adopt a Resolution approving First Quarter amendments to the 2023 -24 Budget for personnel and operational changes.
BACKGROUND:
Four times each year, City staff completes a comprehensive analysis of City finances, including projected fund balances, revenues to date, departmental expenditures, encumbrances, and potential adjustments. This financial report summarizes the first quarter financial analysis.
Additionally, as part of the City’s budget process, staff presents to the City Council various personnel and operational changes in conjunction with the quarterly financial report.
DISCUSSION:
The Quarterly Financial Report First Quarter Ending September 30, 2023 (Attachment A) provides an overview of the current economic outlook at the State and National levels; General Fund revenues, expenditures, projected fund balances; Measure U activity; and, activity in the three Enterprise Funds. Though this information is not audited and does not contain all the usual year-end adjustments, accruals, or disclosures, the information does provide a general picture of the City’s activity and the developing financial trends.
2 The Proposed Budget Amendments (Attachment B) discuss the personnel allocation and Capital Improvement Program budget amendment requests for incorporation into the current 2023-24 Budget.
Alternative:
A decision not to approve the budget amendments is an altern ative to this recommendation. However, doing so will limit the ability to maintain required operational services, and would prevent specific capital improvement projects from being completed.
Fiscal Considerations:
If approved, the total fiscal impact of the proposed budget adjustments is summarized by fund in the following table. Sufficient resources are available in the respective funds to accommodate the recommendations. The requested capital project allocation fo r the Solid Waste Disposal Fund was previously included in the four-year Summary of Capital and Maintenance Projects presented with the Fiscal Year 2022-24 Budget. The project is proposed to be moved forward sooner than planned.
PROPOSED BUDGET AMENDMENTS
Fund
Revenues
Expenditures
Net Impact to
Fund Reserves
General Fund $ - $ 385,000 $ (385,000)
Water Fund - 215,000 (215,000)
Wastewater Fund - 175,000 (175,000)
Solid Waste Collection Fund - 45,000 (45,000)
Solid Waste Disposal Fund - 1,000,000 (1,000,000)
Citywide Total $ - $ 1,820,000 $ (1,820,000)
Impact to the Community
The interim financial statement provides the community with an understanding of the financial activity of the City’s primary funds. The requested budget amendments will enable staff to maintain operations and meet new State regulatory requirements.
Proposed Resolution
Attachment A - Quarterly Financial Report First Quarter Ending September 30, 2023 Attachment B - Proposed Budget Amendments
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA, CALIFORNIA, APPROVING FIRST-QUARTER AMENDMENTS TO THE 2023-24 BUDGET FOR
PERSONNEL AND OPERATIONAL CHANGES
WHEREAS, certain personnel and operational issues are brought forward for the City Council’s consideration in conjunction with the quarterly financial report; and
WHEREAS, it is recommended to amend the 2023-24 budget for subsequent appropriations, actions, and costs as determined to be in the public’s best interest.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
1. Increase one Full-Time Assistant Recreation and Parks Director allocation; and
2. Authorize the purchase of 14 mini -electric buses utilizing the budget previously appropriated for the purchase of 5 electric buses in the Transit Capital Outlay Fund in fiscal year 2023-24; and
3. Increase appropriations by $215,000 in the Water Fund to fund the purchase of a dump truck (fleet expansion) for the Water Resources division; and
4. Increase appropriations by $175,000 to rent specialized equipment to mechanically dry the sludge in the drying beds to increase the capacity of the drying beds; and
5. Increase appropriations by $45,000 to fund the purchase of a vehicle (fleet expansion) for the Solid Waste Collections division for pool use; and
6. Increase appropriations by $1,000,000 to fund Construction Quality Assurance and Construction Management for the Cell I Liner Expansion Phase II project.
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///
///
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 21st day of November 2023.
ATTEST:
Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
Interim City Manager
1 Attachment A
City of Santa Maria
Quarterly Financial Report
First Quarter Ending September 30, 2023
MAYOR
Alice Patino
__
MAYOR PRO-TEM
Maribel Aguilera-Hernandez
__
COUNCIL
Mike Cordero
Carlos Escobedo
Gloria Soto
INTERIM CITY MANAGER
Alex Posada
REPORT PREPARED BY
Xenia Bradford
Interim Director of Finance
206 East Cook Street
Santa Maria, CA 93454
(805) 925-0951 Ext. 2215
www.cityofsantamaria.org
ECONOMIC INDICATORS ......... 1
GENERAL FUND ..................... 3
FUND BALANCE............................. 3
MAJOR REVENUES ........................ 3
REVENUE VARIANCES ................... 4
EXPENDITURES .............................. 5
MEASURE U FUND ................. 6
ENTERPRISE FUNDS ................ 7
WATER/WASTEWATER ................. 8
SOLID WASTE ................................ 8
PUBLIC TRANSIT ............................ 8
ECONOMIC INDICATORS
The still-resilient U.S. economy grew almost 5 percent in the third quarter of the calendar year , a robust figure that defied warnings of a recession, as higher wages from a tight labor market helped to fuel consumer spending and businesses restocked to meet the strong demand. It is unlikely that consumers will be able to maintain this level of spend ing say economists who expect spending to cool in early 2024.
The 4.9 percent figure was the best quarterly growth rate in two years, despite 11 consecutive interest rate hikes by the Federal Reserve, the highest mortgage rates in 22 years, and persistent inflation. During the prior quarter, the economy grew at 2.1 percent. In the past year, average hourly earnings have increased by
4.2 percent.
Economists believe a slowdown will happen soon. They point to lower savings rates, the depletion of trillions of dollars in pandemic governmental aid payments to households – which contributed to inflation, potentially higher long-term rates, and the resumption of student loan repayments.
Santa Maria City Hall
2 continued on p. 2
3 Quarterly Financial Report: First Quarter Ending September 30, 2023
ECONOMIC INDICATORS (CONTINUED)
The annual rate of inflation has fallen from a 40-year high of 9.1 percent in June 2022 to about 3.7 percent in September. Inflation remains above the Federal Reserve’s target of 2 percent. Its rate hikes have pushed 30 - year mortgage rates sharply higher toward 7.6 percent, constraining home sales and building. The number of homes sold each month are hovering near their lowest point in more than a decade.
At 3.8 percent, national unemployment remains close to a 50 -year low. California’s jobless rate stood at 4.9 percent (949,600 unemployed), up from 4.6 percent in August. Santa Barbara County’s rate was 3.7 percent, up from the year-ago estimate of 2.9 percent. The City of Santa Maria’s rate was 4.1 percent in September, up from 3.6 percent a year ago.
California’s minimum wage will increase from $15.50 per hour to $16 per hour for all employers on January 1, 2024. The State’s more than 500,000 fast-food workers will earn at least $20 an hour as of April 2024.
Governments continue facing huge deficits due to imbalances with expenditures and revenu es. The Federal government’s deficit soared to $1.7 trillion for the most recent Federal fiscal year that ended September 30.
California’s State Budget one year ago had a $97.5 billion surplus but that has morphed into a $31.5 billion deficit in part because tax revenues are falling below assumptions.
The City of Santa Maria’s revenues are up modestly but are matched or outpaced by expenses. The City has more operational needs than it can afford at this time. The City Council needs to brace for added expens es that will outpace added revenues, such as workers compensation rate s and increasing pension costs Capital projects funding will have to be examined because costs of projects are outpacing sources of funding.
Locally, fewer homes are on the market than a year ago. Comparing the 12 months through September 2023 with a year ago, the number of sold listings in zip code 93454 is down 32.8 percent. In zip code 93458 it is down 27.5 percent. Selling prices are close to the asking price. Of those homes sold in those zip codes through September, the ratio for zip code 93454 was 97.3 percent of sale to original list price. In zip code 93458, it was
97.5 percent of sale to original list price.
Santa Maria continues to move forward with downtown revitalization projects that are bringing housing and commercial businesses. Also, at least 1,300 new apartments have either been built or approved.
Source: realtor.com for the Santa Maria, CA housing market 4 Quarterly Financial Report: First Quarter Ending September 30, 2023
GENERAL FUND
Fund Balance
The table below shows that within the first quarter of the current fiscal year (25 percent of the year complet e), revenues are at 17.5 percent of projections while expenditures are at 19.8 percent of appropriations. The variances in projections are due primarily due to timing and the trends do not indicate a change in expected net position at the end of the fiscal year.
GENERAL FUND
(in millions) Budget 1st Quarter Percent
Beg. Fund Bal. $ 10,072 $ 10,072
Revenues* 90,878 15,948 17.5%
Expenditures* 92,744 18,373 19.8%
Avail. Bal. $ 8,206 $ 7,647
* Includes Transfers
The beginning fund balance is an estimate because the City’s annual audit is not finalized. Revenues are less than budget primarily because property tax revenue is not received until December and April each year. At the end of FY 2022 -23 there were several projects, contracts, and transactions that were not yet completed.
The remaining appropriations for those have been carried forward into FY 2023 -24, which accounts for some of the reasons why appropriations are exceeding estimated revenues. A discussion of the changes in each category follows in the “Major Revenue Variance” section of this report.
The City adopted the 2023 -24 Budget with the intent of having to use approximately $2.02 million in one -time Local Economic Augmentation Fund (LEAF) to help balance the 2023-24 Budget.
The chart below provides summary comparison information on revenues, expenditures, and transfers for the first quarter ending September 30, 2023, versus the first quarter ending September 30, 2022.
Major Revenues
The four major General Fund revenue
sources, as shown in the chart below,
account for approximately 67 percent
of total General Fund revenues.
There are numerous differences
between revenues received during
this and the prior year. The discussion
on the next page presents a picture of
what is driving these revenue
differences.
5 Quarterly Financial Report: First Quarter Ending September 30, 2023
GENERAL FUND (CONTINUED)
Revenue Variances
Two of the four key revenues are showing increases with Sales Tax revenue experiencing the largest dollar increase over last year . Here are the highlights of what is driving the variances in these individual revenue sources received through the first quarter.
Key variances include:
Sales Tax: Receipts through the first quarter are approximately 7.4 percent or about $581,200 higher compared to last f iscal year. All industry groups are contributing to the year -over-year increas e; however, current economic conditions are experiencing a slowdown. Autos-transportation reported a mix of results as new and used car dealers had lower sales as consumers were cautious in their spending.
Property Tax: The bulk of these payments are received through Santa Barbara County in December, January, April, and May of each year. The City has not received property tax as of September 30, 2023. Hotel/Bed Tax : Through September, Transient Occupancy Tax (TOT) receipts are approximately $372,000 or 42.8 percent more than last fiscal year and ahead of estimates by about $172,700 or 4.0 percent. The increase in revenues is partly due to inflation prompting hoteliers to raise room rates, coupled with steady occupancy rates with the return of community events attractin g visitors to the area. TOT generated about 7.8 percent of General Fund revenues. Licenses, Permits, & Fees: Permit revenue is at $1.1 million, exceeding projections by 9.0 percent, or nearly $279,600, and is about $305,600 less than the first quarter for the prior fiscal year. During the first quarter, the City issued 87 permits for accessory dwelling units (ADUs), which is less than the 120 ADU permits issued for the same quarter last year. This is the primary reason revenue declined compared to the first quarter last year. However, revenue is still higher than the projected amount, since ADU permit activity is still higher -than-anticipated. There were no permits issued for new non - residential development during this quarter, aside from tenant improvements.
6 Quarterly Financial Report: First Quarter Ending September 30, 2023
GENERAL FUND (CONTINUED)
Expenditures
For the first quarter, ending September 30, 2023, expenditures are 19.8 percent of total appropriate annual budget. The chart below presents the percentage of expenditures through the first quarter by department:
Key variances include:
Fire: Under budget by $947,100 or about 8.2 percent, due to vacancies, fewer mutual aid responses resulting in lower overtime costs, and some fire equipment purchases that have not yet been made. Community Development: Under budget 6.3 percent or approximately $417,700 due to vacancies in the Planning and Community Services divisions, which were filled during the quarter, and the timing of expenditures for contr actual services. The contract for the General Plan Update extended into the current fiscal year.
Public Works: Under budget 6.0 percent, or approximately $292,400, due to vacancies as well as timing of contract service agreements and operating and maintenance expenses. Police: Under budget by about $1.7 million or about 4.6 percent, mainly due to vacant positions which have resulted in salary (and benefits) savings of $1.6 million through September. Mayor & Council: Under budget 3.2%, or about $6,60 0, due to timing of expenditures for contractual services.
Finance: Over budget 3.6 percent or $167,400, primarily due to the semi -annual lease financing payment for the Computer-Aided Dispatch/Records Management System (CAD/RMS). Other General Fund Depart ments: The remaining General Fund departments are under budget by between 2.7 to 2.8 percent for the City Attorney’s Office and City Manager’s Office as a result of vacant positions and/or incomplete contract service agreements.
7 Quarterly Financial Report: First Quarter Ending September 30, 2023
GENERAL FUND (CONTINUED)
The chart to the left summarizes General Fund costs by type and shows that with the exception of Capital Outlay, each type of operating cost is within budget. Staffing is under budget by $3.4 million or 5.4 percent due to vacancies, with the majority occurring in the Police Department and during the first three months of the fiscal year. There are currently 33 vacancies in the Police Department with all actively being recruited and at various stages of the process.
Contracts & Services is under budget by 3.7 percent or about $434,500 due to timing of the General Plan Update project and the grant funded, Recreation and Parks Santa Maria Outdoor Recreation Experience (SMORE) program. Materials and Supplies are under budget by 2.4 percent or $104,200. Capital is over budget by 6.4 percent or nearly $41,900 largely due to the unexpected replacement of the pool vacuum. The debt service expenditure includes the first payment of semi -annual lease financing payments for the Computer-Aided Dispatch/Records Management System (CAD/RMS) system.
MEASURE U FUND
The following table shows that revenues received through September are at 26.1 percent of budget, or $7.0 million. Expenditures are 18.4 percent of budget or $2.7 million under budget.
Most of the budget underrun, $2.2 million, is in the Fire Department and is primarily due to $9.3 million of capital projects, including the design and construction of a training center, the renovation design of the Fire administration building, and the purchase of a second
ladder truck that has been
order. The Police
Department is under
budget by abo ut $274,000
due to capital purchases,
including tasers and the
body camera system that
were not acquired before
fiscal year -end 2022 -23.
Community Development
is under budget by $52,000
due to Code Enforcement
position vacancies. The
Library is under budge t by
$30,000 due to timing of
capital projects.
MEASURE U FUND
(in millions)
FY 2023-24
Budget
1Q 2024
Percent
Beginning Fund Balance $ 17,060 $ 17,060
Revenue $ 26,886 $ 7,030 26.1%
Expenses
Community Development $ 963 189 19.6%
City Manager’s Office 189 39 20.5%
Finance 3 - -
Library 1,232 278 22.6%
Recreation & Parks 3,692 758 20.5%
Fire 21,449 3,202 14.9%
Police 13,090 2,998 22.9%
Total Expenses $ 40,618 $ 7,464 18.4%
Revenues/Expenses $ (13,732) $ (434)
Ending Fund Balance $ 3,328 $ 16,626
8 9
Quarterly Financial Report: First Quarter Ending September 30, 2023
MEASURE U FUND (CONTINUED)
Recreation & Parks programs are under budget by $166,000 due to timing of capital purchases. The budget in the City Manager’s Office is for the costs associated with maintaining the City’s mass notification system database and the Public, Education, and Government (PEG)
Production Manager position, which was restored to full - time through adoption of the 2023 -24 budget. The
Finance budget is for the annual independent audit of
Measure U financial activity.
Through September, 89 percent of Measure U
expenditures have been spent on Public Safety, 6 percent on Youth Services, and 5 percent on Quality of Life.
ENTERPRISE FUNDS
The Statement of Revenues and Expenses for the first quarter ending September 30, 2023, for the three enterprise funds, are shown on the table below.
ENTERPRISE FUNDS
(in millions)
Water /
Wastewater
Solid
Waste
Public
Transit
Revenues
Charges for Service $ 15,237 $ 8,863 $ 142
Interest Income 508 214 106
Other Revenue 1,192 20 755
Total Revenues $ 16,937 $ 9,097 $ 1,003
Expenses
Operating $ 3,991 $ 6,642 $ 881
Capital 268 426 16
State Water Pymt 6,462 - -
Debt Service 749 - -
Total Expenses $ 11,470 $ 7,068 $ 897
Revenues/Expenses $ 5,467 $ 2,029 $ 106
10 The Utilities Department Administration Building has been a certified California Green Business since February 2018 and is currently recertifying as a Green Business with the assistance of the Public Works Department / Facilities Maintenance Division.
11 Quarterly Financial Report: First Quarter Ending September 30, 2023
ENTERPRISE FUNDS (CONTINUED)
Water/Wastewater Fund
Revenues exceeded expenditures by $5.5
million, which is about $3.5 million more than
last year. Revenues increased 37.2 percent or
$4.6 million compared to the prior year due to
higher revenues generated through sales of
metered water. Expenses are $1.1 million more
than last year primarily due to an increase in
payments to the Central Coast Water Authority.
Through the first quarter, Water and
Wastewater operational expenses are under
budget by 9.6 percent as a result of personnel
savings from vacant posi tions and timing of
payment of ongoing maintenance and
contractual services agreements.
Solid Waste Fund
The Solid Waste Fund reports refuse collection and disposal activities.
Through the first quarter, Solid Waste revenues exceeded expenditures by approximately $2.0 million as a result of operational costs being under budget by approximately $2.1 million or 6.0 percent. Budget of approximately $10.8 million was carried forward to 2023 -24 to complete several capital projects, including $6.1 million towards development of the Integrated Waste Management Facility at Los Flores and $2.3 million for the landfill collection gas system expansion project. Compared to the prior year, revenues and expenditures increased by $81,000 and $692,600, respectively.
Public Transit Funds
The City operates the Santa Maria Regional Transit
(SMRT) and Breeze Transit systems, which are funded by
a combination of Federal grants, State transportation
funds, and user fares. Fare revenue through the first
quarter is approximat ely $142,000, which is about
$22,100 more than fares earned through the first
quarter of the prior year. This difference is attributed to an increase in ridership. The farebox ratio through
September 30, 2023, is 16.1 percent based on fares
received and operating expenses recorded to date.
ATTACHMENT B
PROPOSED BUDGET AMENDMENTS:
RECREATION AND PARKS/GENERAL FUND
Increase one (1) Full-Time Assistant Recreation and Parks Director allocation.
The Assistant Recreation and Parks Director allocation was previously authorized and funded for the 2022-24 Budget adopted by Council on June 2 1, 2022. A clerical error during the 2023- 24 Mid-Cycle Review inadvertently excluded the authorized and funded st atus of the position .
The Recreation and Parks Department requests the allocation and funding be restored . The ongoing cost of the position is estimated at $385,000.
PUBLIC WORKS/SANTA MARIA REGIONAL TRANSIT (SMRT) FUND
Authorize the purchase of fourteen (14) mini electric buses utilizing budget appropriated for the purchase of five (5) electric buses in the Public Transit Fund in fiscal year 2023-24.
The Public Works Department-Transit Division requests authorization to purchase fourteen (14) mini electric buses using the HIRTA consortium contract utilizing budget appropriated for the purchase of five (5) electric buses. Transit’s mini electric buses will allow public transit operations to continue to process more efficiently and effectively and can be used for both fixed route and demand response as needed. This procurement is part of the Transit Division’s effort to become 100 percent electric by 2040.
PUBLIC UTILITIES/WATER FUND
Increase appropriations by $ 215,000 in the Water Fund to fund the purchase of a dump truck (fleet expansion) for the Water Resources division.
As part of the 202 3-24 Mid-Cycle Review process, the Utilities Department requested funding for the purchase of a dump truck (fleet expansion) for the Water Resources division. The request was inadvertently omitted from the amendments to the 2023-24 Budget considered during the 2023-24 Mid-Cycle Review process. Finance recommended Utilities request funding during this first quarter amendment.
PUBLIC UTILITIES/WASTEWATER FUND
Increase appropriations by $175,000 to rent specialized equipment to mechanically dry the sludge in the drying beds to increase the capacity of the drying beds.
The Utilities Department requests an additional appropriation in the amount of $175,000 to rent specialized equipment to mechanically dry the sludge in the drying beds to increase the capacity of the drying beds. The sludge drying beds are exceeding capacity because of cumulative impacts of multiple storms.
PUBLIC UTILITIES/SOLID WASTE COLLECTION FUND
Increase appropriations by $45,000 to fund the purchase of a vehicle (fleet expansion) for the Solid Waste Collections division for pool use.
The Utilities Department requests an additional appropriation in the amount of $45,000 to purchase a vehicle (fleet expansion) for the Solid Waste Collections division for pool use. The request was inadvertently omitted from the amendments to the 2023 -24 Budget considered during the 2023-24 Mid-Cycle Review process. Finance recommended Utilities request funding during this first quarter amendment.
PUBLIC UTILITIES/SOLID WASTE DISPOSAL FUND
Increase appropriations by $ 1,000,000 to fund Construction Quality Assurance (CQA) and Construction Management (CM) for the Cell I Liner Expansion Phase II project.
The Utilities Department requests an additional appropriation of $1,000,000 to fund Construction Quality Assurance (CQA) and Construction Management (CM) for the Cell I Liner Expansion Phase II project. This project has been accelerated to ensure sufficien t capacity at the Santa Maria Regional Landfill.