FOR THE COUNCIL MEETING OF NOVEMBER 21, 2023
COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager
Prepared by: Director of Public Works Brett Fulgoni
SUBJECT: Adoption of a Resolution Awarding a Bid to The Menemsha Development Group, Inc. for Phase II of the Enos Ranch Project, Bid No. 2023-11
Description:
The City Council will consider approving an award of bid to The Menemsha Development Group, Inc. for the construction of Phase II of the Enos Ranch Project. The City received four bids for this project. Phase II of the Enos Ranch construction will include the Japanese Cultural Center and renovations to the Enos-Smith House.
Environmental Notice: As required by the California Environmental Quality Act, a Notice of Determination (NOD) was prepared and filed in connection with the Enos Ranchos Specific Plan A mendment (SCH 2007011082), Santa Maria, California. In addition, the original NOD was filed with the Department of Fish and Wildlife payment.
RECOMMENDATION:
Adopt a Resolution awarding a bid to The Menemsha Development Group, Inc., in the amount of $3,736,000, for the construction of Phase II of the Enos Ranch Project, Bid No. 2023-11.
BACKGROUND:
Under the direction of the City of Santa Maria Recreation and Parks Department, the project was designed by Tom B. Martinez and Associates Architecture Inc. The scope of work for Phase II includes the construction of the Japanese Cultural Center and renovations to the Enos-Smith House.
DISCUSSION:
The project was extensively advertised for bids. The City received four bids, which were opened on October 26, 2023. A summary of the bids submitted are as follows:
Bidder Grand Total Bid Amounts
Menemsha Development Group, Inc. $4,485,000.00
Quincon, Inc. $4,656,412.00
Alan Roinestad Construction $4,699,500.00
Pre Con Industries, Inc. $5,263,000.00
2 A detailed tabulation of the bids received is attached (Attachment A). Signed proposals and bid bond forms are available for viewing in the Public Works Office located at 110 South Pine Street.
The M enemsha Development Group, Inc. has performed and successfully completed similar work for many cities throughout Southern California and on the Central Coast. In addition, they have submitted references for their work history. City staff have verified the firm’s references and are satisfied with the ability of the contractor to perform the work successfully.
The “Grand Total Bid Amounts ” listed in the table above include the Base Bid for the Japanese Cultural Center and the Additive Alternative Bid Amount for the renovations to the Enos -Smith House. After a review of the budget, at this time, City staff is recommending to award only the Base Bid for the Japanese Cultural Center to the Menemsha Development Group, in the amount of $3,736,000.
Alternative(s)
The alternative to the recommended action would be to reject all bids.
Environmental Review
The Notice of Determination deemed that the project will have a significant impact on the environment. An Environmental Impact Report was prepared for this project pursuant to the provisions of CEQA. Mitigation measures were made a condition of the approval of the project. A mitigation reporting and monitoring plan was adopted for this project and a statement of Overriding Considerations was adopted for this projec t. The findings were made pursuant to the provisions of CEQA.
Fiscal Considerations
Sufficient funds for this project have been budgeted in FY 2023/2024 from the account titled “Enos Ranch Park & Cultural Center Construction.”
Available Budget Account Amount
027-008-040-52-45 $ 6,157,770.36
Estimated Expenditures Amount
Award
Contingency (25%)
$ 3,736,000.00
$ 934,000.00
Inspection, Testing, Staff Time $ 100,000.00
Total $ 4,770,000.00
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3 Impact to the Community
The establishment of the new Japanese Cultural Center will enhance the community by serving as a hub for upcoming events and paying tribute to residents of Japanese heritage.
ATTACHMENTS
A. Bid Tabulations_Enos Ranch Project, Phase II
B. Agreement_Enos Ranch Project, Phase II