Santa Maria City Council
December 5, 2023

MOM

SANTA MARIA
Smart City
Safe City
Mayor Alice Patino
Mayor Pro-Tem Maribel Aguilera Hernandez
Councilmember Mike Cordero
Councilmember Gloria Soto
Councilmember Carlos Escobedo

CITY COUNCIL AGENDA

CITY OF SANTA MARIA, CALIFORNIA
Tuesday, December 5, 2023
CLOSED SESSION - 4:30 P.M.

REGULAR SESSION - 5:30 P.M.

Oral Comments during the meeting:
• In -person format. Attend the meeting in -person in the City Hall Council Chambers at 110 East Cook Street, Santa Maria, and submit a request to speak to the Clerk or City staff. • Zoom Meeting Portal. Participate via Zoom to register to speak during the Public Comment portion of the meeting or on a particular Agenda Item. Use the Zoom link below or dial -in via telephone.

Zoom link: https://us02web.zoom.us/webinar/register/WN_H9e5V6amRuyIOZDrgpYfHg Dial Phone #: 1-669-900-9128**
Webinar ID #: 893 2451 4474
**Press *6 to un-mute your phone. Press *9 to raise your hand to speak.

Watch an instructional Video on Participating using Zoom.

Public Written Comments prior to the meeting (must be received by 2:00 p.m. in advance of the meeting*):
• Email - Submit Comments via email to cityclerk©cityofsantamaria.org. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting.
• Mail - Delivered by the U.S. Postal Service. Address letters to the City Council, Attn.: City Clerk's Office at 110 East Cook Street, Santa Maria, CA 93454. Letters will not be read aloud during the meeting.
*All written correspondence will be distributed to Councilmembers and attached to the associated meeting agenda (under Public Comment or Agenda Item); however, submissions received after the deadline will not be processed until the following day.

How to watch the meeting from home:

1. Comcast Channel 23 - Live during the meeting, and rebroadcast on Thursday at 9:00 a.m. after the meeting and again on Tuesday at 5:30 p.m. the following week.

2. Live Webcast - Online from the Agenda Center & Meetings Portal (select meeting date) or at https://video.isilive.ca/santamaria/live.html . Note - When no meeting is streaming, the window

will read "Searching for live stream."

3. You Tube Live Stream - You Tube Webcast.

Note: Live Webcast and You Tube Live are typically available within 15 minutes before the start of the meeting. There is a delay of about 15-30 seconds with both the Live Webcast and You Tube Live Stream.

4. Zoom Meeting Portal - Registration is required (link above) even for observing the meeting.

American Disability Act Accommodations:

Any member of the public who needs accommodations should email the City Clerk's Office at cityclerk(a�cityofsantamaria.orq or call 805-925-0951 x2306. The City Clerk's Office will use its best efforts to provide reasonable accommodation by request at least 48 hours ahead of the meeting.

CLOSED SESSION

1. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, Councilmember Soto, and Mayor Patino

2. PUBLIC COMMENT PERIOD
In -person oral comments will be accepted during this time. There is no Zoom participation available for the Closed Session Public Comment period. Written comments may be submitted per the instructions above.

3. RECESS -CLOSED SESSION
The City Council will immediately recess to a closed session for the following:

3.a Conference with Labor Negotiators, Pursuant to California Government Code §54957.6
Agency Representative: Interim City Manager Alex Posada, Interim Human Resources Officer Dawn Jackson, and Special Labor Counsel Che Johnson.

Employee Organizations: All bargaining units, unrepresented employees, managers, and executives.

3.b Public Employment Recruitment - City Manager, Pursuant to California Government Code §54957(b)(1)

3.c Conference with Real Property Negotiators Pursuant to Government Code §54956.8 Property: APN 125-320-009
Agency negotiator: Alex Posada, Interim City Manager
Negotiating parties: City of Santa Maria and Burt E. Fugate, Trustee of the Burt E.

Fugate Trust U/D/T 04/30/1998
Under negotiation: Price and Terms of Payment

3.d Conference with Real Property Negotiators Pursuant to Government Code §54956.8 Property: Pioneer Park Lease on Airport District Property Agency negotiator: Alex Posada, Interim City Manager
Negotiating parties: City of Santa Maria and Santa Maria Airport District Under negotiation: Property Acquisition/Use Options

4. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P.M.

5. INVOCATION

6. PLEDGE OF ALLEGIANCE

7. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, Councilmember Soto, and Mayor Patino

8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION

9. PROCLAMATIONS

9.a Proclamation in Support of Allan Hancock College Offering a Bachelor's Degree in Applied Professional Studies
The City Council will consider declaring its unequivocal support for Allan Hancock College in its application to the Board of Governors of the California Community Colleges to offer a bachelor's degree in Applied Professional Studies.

Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

10. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
The City Council values your input. Instructions are provided above (page 1) for communicating with the City Council. Individual speakers are limited to three minutes or as directed by the Mayor.

11. PRESENTATIONS

11.a

11.b
Recognizing the 2023 "Lights, Sights, and Holiday Nights Holiday Decoration Contest" Award Winners
The City Council will acknowledge the winners of the City's 28th Annual "Lights, Sights, and Holiday Nights Holiday Decoration Contest".

Receive a Presentation and Present a Certificate of Recognition to the GROW Initiative Cohort II
To receive a presentation regarding the Alignment Project's staff development phase and present a Certificate of Recognition to the GROW Initiative Cohort II graduates.

12. CONSENT CALENDAR
The following routine items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. The Consent Calendar is approved by roll call vote with one motion. These items are discussed only on request of Councilmembers. Members of the public may speak on Consent Calendar items during the Public Comment Period.

SHOULD A COUNCILMEMBER WISH TO DISCUSS OR DISAPPROVE ANY ITEM, it must be dropped from the blanket motion of approval and considered as a separate item.

RECOMMENDATION:

Adopt the Consent Calendar as submitted.

12.a CITY MANAGER/CITY CLERK DEPARTMENT

12.a.1 Ordinances and Resolutions
RECOMMENDATION:

Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

12.a.2 Approval of Minutes
RECOMMENDATION:

Approve the Minutes of the regular City Council meeting of November 21, 2023.

12.b COMMUNITY DEVELOPMENT DEPARTMENT

12.b.1 Adoption of a Resolution to Adopt the Califomia Environmental Quality Act Addendum for the Santa Maria Regional Landfill Cell 1 Extension Project Phase 11
The City Council will consider adopting the California Environmental Quality Act (CEQA) Addendum to the Final Second Supplemental Environmental Impact Report (SEIR) for the Santa Maria Regional Landfill Cell 1 Extension Project Phase I I .

RECOMMENDATION:

Adopt a resolution to adopt an Addendum to the Final Second Supplemental Environmental Impact Report prepared for the Santa Maria Regional Landfill Cell 1 Extension Project Phase II.

12.c FINANCE DEPARTMENT

12.c.1 Payment of Warrants
RECOMMENDATION:

Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

12.c.2 Payment of Payroll
RECOMMENDATION:

Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

12.d FIRE DEPARTMENT

12.d.1 Adoption of a Resolution Authorizing an Instructional Services Agreement with Allan Hancock College Joint Community College District
The City Council will consider authorizing an agreement with Allan Hancock College Joint Community College District for an Instructional Services Agreement.

Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution an Instructional Services Agreement with Allan Hancock College Joint Community College District.

12.d.2 Adoption of a Resolution Acknowledging Receipt of the Annual Fire Inspection Report per Senate Bill 1205
The City Council will consider adopting a Resolution acknowledging receipt of the annual fire inspection report for the period of July 1, 2022, through June 30, 2023.

Environmental Notice:

The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution acknowledging receipt of the annual report for the period of July 1, 2022, through June 30, 2023, for fire inspections of certain occupancies as required by Senate Bill 1205 pursuant to California Health and Safety Code Sections 13146.2, 13146.3, and 13146.4.

12.e RECREATION & PARKS DEPARTMENT

12.e.1 Adoption of a Resolution Approving and Authorizing an Application for the California State Department of Parks and Recreation Outdoor Equity Grants Program Grants Fund
The City Council will consider approving an application for additional grant funding through the California State Department of Parks and Recreation Outdoor Equity Grants Program.

RECOMMENDATION:

Adopt a Resolution approving and authorizing the submittal of a project application to the California Department of Parks and Recreation Outdoor Equity Program.

12.f UTILITIES DEPARTMENT

12.f.1 Adoption of a Resolution Approving the New Tiered Disposal Rate Structure for Permitted Roff-Off Haulers and Solid Waste Haulers for the Santa Maria Regional Landfill, Commencing January 1, 2024
The City Council will consider updating the tiered disposal rate structure for permitted roll -off haulers and solid waste haulers to the Santa Maria Regional Landfill.

Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is

required.

RECOMMENDATION:

Adopt a Resolution authorizing a new tiered disposal rate structure for permitted roll -off and solid waste haulers for the Santa Maria Regional Landfill, commencing January 1, 2024.

12.f.2 Adoption of a Resolution Authorizing Disposal Fees for the Santa Maria Regional Landfill Effective January 1, 2024, and January 1, 2025 The City Council will consider setting disposal fees for the Santa Maria Regional Landfill effective January 1, 2024, and January 1, 2025.

Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3), no environmental review is required.

RECOMMENDATION:

Adopt a Resolution authorizing disposal fees for the Santa Maria Regional Landfill effective January 1, 2024, and January 1, 2025.

12.f.3 Adoption of a Resolution Approving an Agreement for Professional Services with Baker -Tilly US, LLP for an Organizational Assessment for the City of Santa Maria Utilities Department
The City Council will consider approving an agreement with Baker -Tilly US, LLP for an organizational assessment for the Utilities Department and a related increase in budget appropriations to fund the agreement.

Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution approving an agreement for professional services with Baker -Tilly US, LLP for an organizational assessment for the City of Santa Maria Utilities Department and approving an increase of $84,000 in appropriations for Fiscal Year 2023-24.

12.f.4 Adoption of a Resolution Approving an Agreement for Professional Services with Carollo Engineers, Inc. for Wastewater Treatment Plant Program Management Services
The City Council will consider approving an agreement with Carollo Engineers, Inc. for Wastewater Treatment Plant Program Management Services.

Environmental Notice: The activity related to Program Management Services is not a "Project" as defined under Section 15378 of the California Environmental Quality Act ("CEQA") State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution approving an agreement for professional services with

Carollo Engineers, Inc. for Wastewater Treatment Plant Program Management Services.

13. PUBLIC HEARING
ORDER OF PROCEEDINGS FOR PUBLIC HEARING ITEMS:

Council Agenda Report to be given.

Applicant/Appellant comments.

Questions from the City Council.

Written communications/Public input.

Public hearing to be closed.

City Council discussion and action.

13.a Adoption of a Resolution Adopting a Negative Declaration Pursuant to Government Code Section 65580 et seq and Adoption of a Resolution Repealing the 2015-2023 Housing Element and Adopting the 2023-2031 Sixth Cycle Housing Element The City Council will consider the repeal of the 2015-2023 Housing Element and the adoption of the 2023-2031 Sixth -Cycle Housing Element of the City's General Plan in accordance with Section 65588 of the California Government Code.

Environmental Notice: Environmental Review for this project was completed through the preparation of an Initial Study and Negative Declaration pursuant to the California Environmental Quality Act State Guidelines.

RECOMMENDATION:
1) Adopt a Resolution adopting a negative declaration for the adoption of the 2023 sixth cycle Housing Element, Pursuant to State Government Code Section 65580 et seq Citywide; and 2) Adopt a Resolution repealing the 2015-2023 Housing Element and adopting the 2023-2031 Sixth Cycle Housing Element and forwarding the adopted document to the State Department of Housing and Community Development for their certification pursuant to State Government Code Section 65585.

14. REGULAR BUSINESS
ORDER OF PROCEEDINGS FOR REGULAR BUSINESS ITEMS:

Council Agenda Report to be given.

Questions from the City Council.

Written communications/Public input.

City Council discussion and action.

14.a Consideration to Approve the Santa Maria General Plan Update Preferred Land Use Alternative
The City Council will consider approving the General Plan Update Preferred Land Use Alternative.

Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act (CEQA) State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3), no environmental review is required.

RECOMMENDATION:

Approve the Preferred Land Use Alternative (modified Alternative C — Hybrid).

14.b Receive a Presentation Regarding Financing Options for Capital Improvement Projects
The City Council will receive a presentation regarding financing mechanisms and options for capital improvement projects and provide general direction on whether staff should pursue financing options for capital improvement needs and return at a future date with details of what financing options are recommended for the Council to consider and provide for specific direction.

Environmental Notice: Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:
1) Receive a presentation regarding financing mechanisms and options for capital improvement projects; and 2) Provide general direction on whether staff should pursue financing options for capital improvement needs and return to Council for specific direction.

15. REPORT BY INTERIM CITY MANAGER

16. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234

REPORTS)

17. ADJOURNMENT
PLEASE NOTE:

The next regular meeting of the City Council will be held on December 19, 2023, at 5:30 p.m.

The deadline for submitting items for the December 19th meeting is December 6th.

City Council Meetings are televised live on Comcast cable television channel 23 and are rebroadcast at 9:00 a.m. on the next Thursday and on the following Tuesday at 5:30 p.m.

Council Meeting videos are also available for viewing on the City's website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.

If you challenge a determination made on a matter on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on this agenda, or in written correspondence to the city council at, or prior to, the public hearing.

CITY COUNCIL MEETING INFORMATION AND PROCESS:

This agenda is prepared and posted pursuant to Government Code Section 54954.2. By listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item. In addition to any action identified in the summary description of each item, the action that may be taken by the City Council shall include: a referral to staff with specific requests for information; continuance; specific direction to staff concerning the policy or mission of the item; discontinuance of consideration; authorization to enter into negotiations and execute agreements pertaining to the item; adoption or approval; and disapproval. Items not on the agenda may not be discussed or acted upon except under emergency

circumstances. (Government Code Section 54954.2).

Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk and available for public inspection during City Hall business hours the Friday before the meeting. Any written correspondence or documents provided to a majority of the City Council after distribution of the Agenda will also be available for public inspection in the Office of the City Clerk. If requested, the agenda and supporting documents shall be made available in alternative formats to persons with a disability. The City Clerk's Office will answer any questions regarding the agenda.

Materials related to an item on this agenda submitted after distribution of the agenda packet will also be available with the agenda material for public inspection during normal business hours in the City Clerk's Office, 110 E. Cook Street, Santa Maria. Subject to the ability to post the documents prior to the meeting, such documents will also be available on the City's meetings website portal for the current City Council meeting at https://cityofsantamaria.org/meetings .

The City of Santa Maria welcomes orderly participation at its meetings from all members of the public. Orderly participation means speaking only on items of City business or on subjects within the City's control. Though the City Council wants to hear your concerns and values your input, it is inappropriate to defame, yell, use profane language, interrupt, or disrupt the meeting. All cellular telephones are to be turned off or set to vibrate, and signs are not to be displayed in a manner that violates the rights of others or prevents others from watching or fully participating in the Council meeting. Pursuant to Government Code Section 36813, the Mayor is authorized to prohibit such conduct, up to and including ordering anyone that disrupts the meeting to be removed from the City Council Chambers.

To receive reasonable accommodation under the Americans with Disabilities Act during the meeting, please notify the City Clerk's office of your needs during business hours at least 48 hours in advance of the meeting (typically before 3 p.m. on the Thursday before the meeting). The Office of the City Clerk is located at 110 East Cook Street in Santa Maria; telephone (805) 925-0951, extension 2307. The City will give primary consideration to your request in providing assistance. Examples of assistance may include exhibits in large -sized format, use of assisted listening equipment, use of the California Relay Service, texting by cellular phone, or the services of a live interpreter.

Assisted listening equipment can also be used for interpretation by Spanish -only speaking persons. To allow the City to coordinate and request a Spanish interpreter from the volunteer corps, contact the Office of the City Clerk by 1:00 p.m. on Monday before the meeting.

Equipo tambien puede ser utilizado para la asistencia de interpretacion para esas personas que solamente hablan espanol. Para permitirle a la Ciudad que coordine y solicite un interprete de un grupo de voluntarios, Ilame al (805) 925-0951 extension 2307 a la 1:00 de la tarde el lunes antes de la junta.

FOR THE COUNCIL MEETING OF DECEMBER 5, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
SUBJECT: Proclamation in Support of Allan Hancock College Offering a Bachelor's Degree in Applied Professional Studies
The Mayor and City Council will present a Proclamation declaring its unequivocal support for Allan Hancock College in its application to the Board of Governors of the California Community Colleges to offer a bachelor's degree in Applied Professional Studies.

Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

BACKGROUND:

Currently, the nearest baccalaureate -granting universities to the Santa Maria area are the University of California, Santa Barbara (70 miles south), and California Polytechnic State University, San Luis Obispo (35 miles north). These universities maintain international profiles, creating competitive application processes that result in low admission rates for local students.

Additionally, the number of people obtaining a bachelor's degree in Northern Santa Barbara County falls below the state's average. While the statewide average college attainment rate is 35 percent, Northern Santa Barbara County's two largest cities, Santa Maria and Lompoc, fall below 13 percent for college attainment rates.

DISCUSSION:

Recruiting degreed candidates to fill jobs in the Santa Maria area can be difficult due to the high cost of living in the area. Creating a pool of locally degreed individuals would partially resolve the need to recruit outside of the area to fill local jobs.

According to a recent study performed by the US Census Bureau in collaboration with Harvard University, 60 percent of people under the age of 26 stay within ten miles of where they grew up. Providing an accessible, in -person pathway to a baccalaureate degree supports current residents who would like to advance their education.

Impact to the Community
The benefits of a bachelor's degree are well documented, with a recent nationwide study from the College Board reporting that median earnings of bachelor's degree recipients were 65 percent higher than those of high school graduates with no degree.

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WHEREAS, bachelor's degree attainment in northern Santa Barbara County are well below the state's average, wherein the region's two largest cities, Santa Maria and Lompoc, have college attainment rates below 13% (compared to the statewide average of 35%); and WHEREAS, the nearest baccalaureate -granting universities to the Santa Maria area are University of California, Santa Barbara (70 miles south), and California Polytechnic State University, San Luis Obispo (35 miles north), both of which maintain international profiles that result in low admission rates for local students; and
WHEREAS, the benefits of bachelor's degree is well documented, with a recent nationwide study from the College Board reporting that median earnings of bachelor's degree recipients were 65% higher than those of high school graduates with no degree. Current data from the Bureau of Labor Statistics indicate that management jobs in fields such as operations, health services, transportation, and communications are in high demand and pay a livable wage in Santa Barbara and San Luis Obispo counties; and
WHEREAS, Allan Hancock College, established over a century ago in 1920, is a federally designated Hispanic -serving institution that has been recognized five times since 2011 by the Aspen Institution as a top 150 community college nationally; and. Allan Hancock College maintains a strong track record of partnering with regional business and industry, municipalities, agencies, and k-12 educational institutions for workforce development, and contributes in excess of $550 million annually to the local economy; and WHEREAS, Allan Hancock College is applying to the Board of Governors of the California Community Colleges to offer its first bachelor's degree for local students who may not be able to move or commute out of the region for their education; and
WHEREAS, the proposed Bachelor's of Science in Applied Professional Studies will provide practical management education through the college's Business Department and will prepare graduates for entry- level positions in office management, human resources, and other basic business operations.

NOW, THEREFORE, I, ALICE M. PATINO, Mayor of the City of Santa Maria hereby proclaim "the City of Santa Maria's Support for Allan Hancock College in its application to the Board of Governors of the California Community Colleges to offer a Bachelor's Degree in Applied Professional Studies"
IN WITNESS WHEREOF, I have hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 5"' day of December 2023.

Alice M. Patino, Mayor

FOR THE COUNCIL MEETING OF DECEMBER 5, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Interim Director of Recreation & Parks Angela Oslund SUBJECT: Recognizing the 2023 "Lights, Sights, and Holiday Nights Holiday Decoration Contest" Award Winners
Description:

The City Council will acknowledge the winners of the City's 28th Annual "Lights, Sights, and Holiday Nights Holiday Decoration Contest".

BACKGROUND:

Since 1996, the holiday recognition program by the Recreation and Parks Department, and the Recreation and Parks Commission, has been acknowledging and honoring homes and businesses with outstanding festive exhibits and lights. Over the course of 28 seasons, these prestigious awards have inspired community members to strive for larger, more vibrant, and animated displays. The addresses of participants and winners are featured on a map accessible through local media, social media, and at the Recreation and Parks Administrative Offices, providing families and individuals with the opportunity to explore these visually captivating exhibits.

DISCUSSION:

The contest resulted in the nomination of many Santa Maria homes and businesses within the City limits. On November 28th, 2023, the Recreation and Parks Commission representatives Rebecca Carey, Sally Lopez, and Ann Batterson, judged entrants in the following categories:

Best Decorated New Entry: First time contest entry.

Ranch House Holiday: Best depiction of western or ranch style holiday.

Hometown Holiday: Best depiction of traditional holidays at home.

Spectacular Light Show: Spectacular light display with motion lights, music, and/or animatronics.

Holiday Hall of Fame: Past Contest winners who have won three or more times.

Impact to the Community
This locally driven recreational activity offers an economical source of holiday entertainment for families as they drive or walk through the city, enjoying the vibrant sights. The collaborative effort of residents in decorating their homes and businesses not only enhances the festive atmosphere but also fosters a sense of neighborhood camaraderie.

FOR THE COUNCIL MEETING OF DECEMBER 5, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Interim Chief Human Resources Officer Dawn Jackson
SUBJECT: Receive a Presentation and Present a Certificate of Recognition to the GROW Initiative Cohort II
To receive a presentation regarding the Alignment Project's staff development phase and present a Certificate of Recognition to the GROW Initiative Cohort 11 graduates.

BACKGROUND:

The City Council has established the organizational direction for the City of Santa Maria to build a more efficient, effective, and accountable governance model that strives to achieve the highest level of customer service at every level of the organization.

The Alignment Project is the City's workforce management system that anchors business practices and initiatives to allow the City to meet its talent needs and close critical gaps in competencies. The Alignment Project's main objectives are as follows:
• Administer and support business approaches to ensure the City's long-term leadership needs are met. Leadership is at all levels of the organization. • Assess the competencies needed to support and grow the City and identify gaps. • Forecast future workforce needs and plan strategies to develop workforce competencies that support the City's goals, vision, mission, and values. • Provide the workforce with continuous learning opportunities, including opportunities for upskilling and reskilling.
• Develop strategies to maintain a robust workforce that has the talent to implement the City's current and future strategy and goals.

The Alignment Project provides exciting opportunities for employees. The focus is on continual learning and development, and recognition of performance.

DISCUSSION:

A high-performance organizational culture is a culture in which the City strives for their employees to perform exceptionally well because they are engaged, valued, and continually learning. This gives their work a sense of purpose, instilling in them a continuous improvement mindset, and a dedication to the City's mission that drives performance. The GROW Initiative is a building block of this learning and development

built on a set of competencies that are encouraged by learning and translating learning into action to achieve public service and create greater value.

The City and the University of California, Santa Barbara Professional and Continuing Education (UCSB PaCE) began a partnership in June 2022 to plan, design, and develop the Management Training for Public Administrators (MTPA) certificate program. The program courses include project management; building high -performing teams; collaborative dispute resolution; negotiations and influence strategies; foundations of leadership; foundations of accounting; budgeting; marketing principles; organizational and personal branding; decision making; foundations of human resources; and ethics.

The City's second class, Cohort II, completed the 15 -week, instructor -led program whose work culminated in a capstone project designed to engage local students in city government through participation in a youth government day event. Each cohort member completed a minimum of 120 hours of instruction. Factoring in the time dedicated to homework and the capstone project, the cohort devoted an estimated 1300 hours to completing the GROW Initiative. On November 20, 2023, Cohort II graduated from GROW and received a professional certificate in Management Training for Public Administrators from UCSB PaCE. To further recognize their outstanding accomplishment, GROW Cohort II will also receive a Certificate of Recognition from City Council.

The following City staff graduated from the GROW Initiative in Cohort II: Jennifer Alvarado (Utilities), Adriana Delgado (Community Development), Yvette Fuentes (Community Development, Code Enforcement), Cody Graybehl (Community Development, Planning), Maria Gutierrez (City Attorney's Office), Angela Oslund (Recreation and Parks), David Rodriguez (Recreation and Parks), Michelle Ruiz (Utilities), Lazaro Sanchez (City Manager's Office, Information Technology), Neville Smeda (Recreation and Parks), Eustaquio Valdez Jr. (Public Works, Transit)
2 CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA November 21, 2023, 5:00 p.m.

City Hall Council Chambers
110 East Cook Street
Santa Maria
Roll Call:

Staff Present:

Mayor Alice Patino, Councilmember Maribel Aguilera-Hernandez, Councilmember Mike Cordero, Councilmember Carlos Escobedo, Councilmember Gloria Soto
Interim City Manager Alex Posada, Assistant City Attorney Heather Whitham, Interim Chief Human Resources Officer Dawn Jackson, Fire Chief Bradley Dandridge, Director of Public Works Brett Fulgoni, Community Programs Manager Rosa Rojo, Chief of Police Marc Schneider, Director of Utilities Shad Springer, Interim Director of Recreation and Parks Angela Oslund, Chief Deputy City Clerk Sarah Lansburgh, Assistant City Clerk Alexandra Valadez

CLOSED SESSION

1. CALL TO ORDER
Mayor Patino called the meeting to order at 4:34 p.m.

ROLL CALL:

MEMBERS PRESENT:

Councilmembers Maribel Aguilera-Hernandez, Mike Cordero, Carlos Escobedo, Gloria Soto, and Mayor Alice Patino
STAFF MEMBERS PRESENT:

Interim City Manager Posada, Assistant City Attorney Whitham, and Chief Deputy City Clerk Lansburgh (for roll call only).

2. PUBLIC COMMENT PERIOD
Mayor Patino invited public comment. No public comment was received.

3. RECESS -CLOSED SESSION
1 3.a Conference with Legal Counsel - Existing Litigation, Pursuant to California Government Code §54956.9(d)(1)
Mayor Patino recessed to a Closed Session at 4:35 p.m. for Conference.

3.b Public Employment Recruitment - City Manager, Pursuant to California Government Code §54957(b)(1)

3.c Conference with Labor Negotiators, Pursuant to California Government Code §54957.6

4. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P.M.

5. INVOCATION
Pastor Jeff Nellermoe of Bethel Lutheran Church gave the Invocation.

6. PLEDGE OF ALLEGIANCE
Councilmember Aguilera-Hernandez led the Pledge of Allegiance.

7. CALL TO ORDER
Mayor Patino convened the meeting and called the meeting to order at 5:54 p.m.

8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION
Assistant City Attorney Whitham reported that direction was provided to counsel on item 3.a; as to Item 3.b City Council provided direction to its recruiter; and Item 3.c the City's labor negotiators provided an update to the Council.

9. PROCLAMATIONS

9.a Business of the Month — November 2023
The Mayor and City Council presented a certificate to the featured Business of the Month for November 2023 to the Santa Maria Country Club.

10. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
Mayor Patino invited public comment. Speaking from the public was Gary Hall.

11. CONSENT CALENDAR
Consent Calendar Items 11.a.1 through 11.d.2 were approved as presented, including the adoption of Resolution Nos. 2023-145, 2023-146, and 2023-147. The recorded vote appears with each item below.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Soto
Adopt the Consent Calendar as submitted.
2 For (5): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto
Motion carried by a recorded vote (5 to 0)

11.a CITY MANAGER/CITY CLERK DEPARTMENT

11.a.1 Ordinances and Resolutions
Waived the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

Motion carried unanimously

11.a.2 Approval of Minutes
Approved the Minutes of the regular City Council meeting of November 7, 2023.

Motion carried unanimously

11.a.3 Adoption of a Resolution Approving a Comprehensive Schematic Pay Schedule for Full -Time and Part -Time Employees in Compliance with the Requirements of California Public Employees' Retirement System
Action: Adopted as Resolution No. 2023-145
Adopted a Resolution approving a Comprehensive Schematic Pay Schedule for all full-time and part-time employees in accordance with California Public Employees' Retirement System guidelines.

Motion carried unanimously

11.a.4 Cancellation of the January 2, 2024, City Council Meeting Cancelled the regularly scheduled Council meeting of January 2, 2024, due to the New Year holiday.

Motion carried unanimously

11.b COMMUNITY DEVELOPMENT DEPARTMENT

11.b.1 Second Reading and Adoption of Ordinance No. 2023-04 Amending the Official Zoning Map for the Santa Maria Cemetery District
Conducted the second reading and adopted Ordinance No. 2023-04 amending the Official Zoning Map for 0.87 acres located at the 600 block of East Newlove Drive from PD/R-2 (Planned 3 Development/Medium Density Residential) to PD/PF (Planned Development/Public Facilities) zoning district.

Motion carried unanimously

11.c FINANCE DEPARTMENT

11.c.1 Payment of Warrants
Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

Motion carried unanimously

11.c.2 Payment of Payroll
Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

Motion carried unanimously

11.c.3 Consideration of Approving an Amendment to the Professional Services Agreement with Lance, Soll, and Lunghard LLC
Authorized the Interim Director of Finance to execute a second amendment to the Agreement for Professional Services with Lance, Soll, and Lunghard LLC for Financial Consulting Services, and further authorized the Interim Director of Finance, or their designee, to enter into extensions and modifications consistent with the terms of the Agreement.

Motion carried unanimously

11.d PUBLIC WORKS DEPARTMENT

11.d.1 Adoption of a Resolution Awarding a Bid to The Menemsha Development Group, Inc. for Phase II of the Enos Ranch Project, Bid No. 2023-11
Action: Adopted as Resolution No. 2023-146
Adopted a Resolution awarding a bid to The Menemsha Development Group, Inc., in the amount of $3,736,000, for the construction of Phase II of the Enos Ranch Project, Bid No. 2023-

11. Motion carried unanimously
4 11.d.2 Adoption of a Resolution Approving the Termination of Subdivision Improvement Agreement with NKT Commercial I for Tract 6000, Enos Ranchos
Action: Adopted as Resolution No. 2023-147
Adopted a Resolution approving the termination of the Subdivision Improvement Agreement with NKT Commercial I for Enos Ranchos Final Map, Tract 6000.

Motion carried unanimously

12. PUBLIC HEARING

12.a Public Hearing Per the Requirements of the Tax and Equity Fiscal Responsibility Act and Adopt a Resolution Approving Issuance of Revenue Bonds Regarding the Vizcaya Apartments Public Hearing
Mayor Patino invited public comment. No public comments were received.

Mayor Patino opened the public hearing at 6:35 p.m. and, having no requests to speak, immediately closed the hearing.

Action: Adopted as Resolution No. 2023-148
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopted a Resolution approving the issuance of revenue Bonds by the California Municipal Finance Authority for the sole purpose of financing the acquisition, rehabilitation, improvement, and equipping of a senior multifamily rental housing project located at 1720 South Depot Street, Santa Maria, California.

For (5): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto
Motion carried by a recorded vote (5 to 0)

13. REGULAR BUSINESS

13.a Review of the Financial Report for the First Quarter Ending September 30, 2023, and Adoption of a Resolution Approving First Quarter Amendments to the 2023-24 Budget Interim Director of Finance Bradford gave the staff report presentation, and recommended Council receive public comment and provide direction to staff.

Councilmember Soto asked how Public Works Regional Transit ridership would be impacted with the change in the number of buses. Public Works Director Brett Fulgoni responded that ridership would increase, allowing new routes and with the frequency of buses. 5 Councilmember Cordero asked if public transportation runs at a deficit. Interim Director of Finance Bradford responded that public transporation is funded by State and Federal funds.

The City Council received the 2023-24 First Quarter Financial Report and adopted a Resolution approving amendments to the 2023-24 budget.

Action: Adopted as Resolution No. 2023-149
Moved by: Councilmember Escobedo
Seconded by: Councilmember Soto
1) Receive and file the Financial Report for the First Quarter ending September 30, 2023; and 2) Adopt a Resolution approving First Quarter amendments to the 2023-24 Budget for personnel and operational changes.

For (5): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto
Motion carried by a recorded vote (5 to 0)

14. REPORT BY CITY MANAGER
Interim City Manager Posada reported that the next City Council Meeting would be December 5th.

Items on the agenda would include UCSB/City of Santa Maria GROW Initiative Presentation, Lights, Sights, and Holiday Nights Presentation, an item of Support for Allan Hancock and Cuesta College to add a Baccalaureate Programs, Cancellation of January 2nd meeting, and General Plan Update Preferred Land Use Alternative.

15. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS) Councilmember Cordero reported that he attended a Badge Pinning at Police Department, Ben Heighes Show, Veterans Day Celebration at Abel Maldonado Center, Assemblyman Gregg Hart and Senator Monique Limon Ribbon Cutting at 1111 South Broadway, Public Works BBQ Luncheon Celebration, and Santa Maria Elks 1538 packing food boxes.

Councilmember Escobedo reported that he attended the Mobile Homeowners Team meeting, Assemblyman Gregg Hart and Senator Monique Limon Ribbon Cutting at 1111 South Broadway, and Dia de Familia.

Councilmember Aguilera-Hernandez reported that she attended Assemblyman Gregg Hart and Senator Monique Limon Ribbon Cutting at 1111 South Broadway, Public Works BBQ Luncheon, and Chamber of Commerce's Jr. CEO event.

Councilmember Soto reported that she attended the Mobile Homeowners Team meeting.

Mayor Patino reported that she attended a Badge Pinning at Santa Maria Police Department, Reach Regional Roundtable, Teacher Tour: Agriculture, HOA - Guest Speaker, Veterans Day - Freedom 6 Monument Event, LA Unified School District - Fentanyl on High School Campus, Teen Council Excursion, SBCAG Meeting, Fighting Back Santa Maria Valley Board Meeting, 103rd Birthday Celebration for Marguerite Van Koops, Victory Harvest Church Awards Celebration, and Grow Graduation.

16. ADJOURNMENT
There being no further business before the City Council, Mayor Patino declared the City Council meeting adjourned at 6:35 p.m.

Sarah Lansburgh, Chief Deputy City Clerk
Alice M. Patino, Mayor
7 FOR THE COUNCIL MEETING OF DECEMBER 5, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Director of Community Development Chuen Wu
SUBJECT: Adoption of a Resolution to Adopt the California Environmental Quality Act Addendum for the Santa Maria Regional Landfill Cell 1 Extension Project Phase II
Description:

The City Council will consider adopting the California Environmental Quality Act (CEQA) Addendum to the Final Second Supplemental Environmental Impact Report (SEIR) for the Santa Maria Regional Landfill Cell 1 Extension Project Phase I I .

RECOMMENDATION:

Adopt a resolution to adopt an Addendum to the Final Second Supplemental Environmental Impact Report prepared for the Santa Maria Regional Landfill Cell 1 Extension Project Phase I I .

BACKGROUND:

The Utilities Department provides integrated waste management services on behalf of the City of Santa Maria (City). This includes municipal solid waste, recyclables, and organic waste collection services for residential and commercial customers, operating the Santa Maria Regional Landfill (SMRL) at 2065 East Main Street, and planning for the design, permitting, construction, and operations of the future Integrated Waste Management Facility (IWMF) at Los Flores.

The Utilities Department is updating the SMRL facility permit to extend the current 45.5 - acre active disposal area (i.e., Cell 1). Cell 1 was previously extended from 36 acres to

45.5 acres under an Addendum to the Final Second Supplemental Environmental Impact Report for the SMRL Cell 1 Extension Project in 2021.

The Cell 1 active area has been receiving waste since late November 2002 and the Cell 1 extension area has been receiving waste since August 2022. Once disposal operations end in the extended Cell 1 area footprint, disposal operations will transition to the City's IWMF at Los Flores.
///
///

DISCUSSION:

To allow for additional time needed to design, permit, and construct the Los Flores IWMF, the City is proposing to further extend the Cell 1 lined disposal area within the permitted boundary of SMRL. The extension will add approximately 15.6 acres of Class I II disposal lined area to the existing 45.5 acre Cell 1 active area. Other items considered under this project include:
• Installing a 50 -foot -wide access road on the southeastern side of the Phase II Extension area to maintain access to Cell 1 during operation and post -closure maintenance; and
• Adjusting the permitted hours of operation starting time from 5:00 a.m. to 4:00 a.m. to accommodate the disposal of materials collected by the City from commercial businesses, of which such collection operations commence at 3:00 a.m., to minimize impacts to businesses and traffic within the community; and ■ Adjusting the site's estimated closure timing to late 2034.

Alternative(s)
The Council may decline to approve the Addendum, but the Utilities Department will be unable to update the SMRL facility permit as proposed.

Environmental Review
The proposed project is subject to CEQA. As the lead agency for the project, the City is required to adopt the appropriate CEQA determination for the project through a resolution for the record. Due to the nature of the proposed project, an Addendum to the previous SEIR is appropriate. This is the third Addendum to this Environmental Impact Report (EIR). An Addendum can be used when only minor technical changes or additions are necessary and where substantial changes to the approved project would not occur. As discussed in the Addendum (Attachment A), the proposed changes to the project are minor and no substantial changes to the originally approved project are proposed. In addition, the proposed project will not create any potentially significant impacts to the environment beyond those already identified in the SEIR.

Fiscal Considerations
The cost to develop the EIR Addendum was estimated to be $28,100 by Rincon Consultants, Inc. The budget for the design and permitting of the project is $450,748 for the current fiscal year 2023-24.

Impact to the Community
There is no impact to the community as a result of adopting the Addendum to the SEIR. 111
111
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2 Other Agency Review
The proposed permit update project requires discretionary permit approvals from the California Department of Resources Recycling and Recovery (CalRecycle) and the regional Water Quality Control Board.

ATTACHMENTS
Attachment A: Addendum to the Santa Maria Regional Landfill Site Facility Permit Final Second SEIR, October 2023
3 Santa Maria Regional Landfill Cell 1
Phase II Extension Project
Addendum to the Santa Maria Regional Landfill Site Facility Permit Final Second Supplemental Environmental Impact Report
SCH# 1992031045
prepared by
City of Santa Maria
Utilities Department
2065 East Main Street
Santa Maria, California 93454
Contact: Herb Cantu, Deputy Director — Solid Waste
prepared with the assistance of
Rincon Consultants, Inc.
1530 Monterey Street, Suite D
San Luis Obispo, California 93401
October 2023
RINCON CONSULTANTS, INC.

Environmental Scientists 1 Planners 1 Engineers
rinconconsultants.com
Attachment A

Table of Contents
Table of Contents
1 Introduction 1
2 Previous Environmental Review 3
3 Project Description 5

3.1 Lead Agency Name and Address 5

3.2 Contact Person and Phone Number 5

3.3 Project Location 5

3.4 Surrounding Land Uses and Setting 5

3.5 General Plan Designation 8

3.6 Zoning Designation 8

3.7 Project Site Characteristics 8

3.8 Project Background and Description 10

3.9 Required Approvals 13
4 Impact Analysis 19

4.1 Aesthetics 21

4.2 Agriculture and Forestry Resources 25

4.3 Air Quality 29

4.4 Biological Resources 33

4.5 Cultural Resources 37

4.6 Energy 39

4.7 Geology and Soils 41

4.8 Greenhouse Gas Emissions 45

4.9 Hazards and Hazardous Materials 47

4.10 Hydrology and Water Quality 51

4.11 Land Use and Planning 55

4.12 Mineral Resources 57

4.13 Noise 59

4.14 Population and Housing 61

4.15 Public Services 63

4.16 Recreation 65

4.17 Transportation 67

4.18 Tribal Cultural Resources 69

4.19 Utilities and Service Systems 71

4.20 Wildfire 75

4.21 Mandatory Findings of Significance 77
5 2004 Final Second SEIR Mitigation Measures Implemented to Address New or More Severe Impacts 81
Addendum to the Final Second Supplemental Environmental Impact Report i

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 6 Conclusion 83
7 References 85
Figures
Figure 1 Regional Location 6
Figure 2 Project Site Location 7
Figure 3 Proposed Phase II Extension Site Plan 15
Figure 4 Proposed Grading Plan 16
Figure 5 Reallocated Airspace 17
Figure 6 Visual Rendering of Fill Plan 18
Appendices
Appendix A Air Quality and Greenhouse Gas Emissions Calculations ii

Introduction
1 Introduction
This document is an addendum to the 2004 Final Second Supplemental Environmental Impact Report (SEIR) for the Santa Maria Regional Landfill Site Facility Permit, prepared in compliance with the California Environmental Quality Act (CEQA) of 1970, Public Resources Code Section 21000, et seq., as amended, and implementing CEQA Guidelines, and Title 14, Chapter 3 of the California Code of Regulations. The 1993 Final Environmental Impact Report for the Santa Maria Regional Landfill Site Facility Permit, the 1995 Final Supplement to the Final Environmental Impact Report for the Santa Maria Regional Landfill Site Facility Permit, the 2001 Addendum to the Final Environmental Impact Report for the Santa Maria Regional Landfill Site Facility Permit Addressing the Santa Maria Joint Technical Document, the 2004 Second Supplemental Environmental Impact Report for the Santa Maria Regional Landfill Site Facility Permit, the 2018 Addendum to the Santa Maria Regional Landfill Site Facility Permit Final Supplemental Environmental Impact Report, and the 2021 Addendum to the Santa Maria Regional Landfill Site Facility Permit Final Second Supplemental Environmental Impact Report addressed amendments to the Solid Waste Facility Permit (SWFP), including the permitted capacity and daily acceptance rate of the facility, areas of disposal, maximum elevations and a height increase to Cell 1, use of inactive areas, and final cover. The specific project components addressed in each of these documents are summarized in Section 2, Previous Environmental Review.

The purpose of this Addendum is to analyze the environmental impacts of the proposed Santa Maria Regional Landfill Cell 1 Phase 11 Extension Project, herein referred to as the "proposed project." The proposed project involves laterally extending the Cell 1 disposal area within the existing permitted waste footprint of the Santa Maria Regional Landfill (landfill) as Phase II of a previous extension. The proposed project would utilize existing unused airspace within the permitted height limit of the existing SWFP and extend the life of the Cell 1 Active Area of the landfill. Section 3, Project Description, describes the proposed project and explains the proposed changes in detail.

This Addendum has been prepared in accordance with the relevant provisions of CEQA and the CEQA Guidelines as implemented by the City of Santa Maria. According to Section 15164(b) of the CEQA Guidelines, an addendum to an EIR is the appropriate environmental document in instances when "only minor technical changes or additions are necessary or none of the conditions described in Section 15261 calling for the preparation of a subsequent EIR have occurred." Section 15162(a) of the CEQA Guidelines states no subsequent EIR shall be prepared for a project unless the lead agency determines, on the basis of substantial evidence in the light of the whole record, one or more of the following:
• Substantial changes are proposed in the project which will require major revisions of the previous EIR or negative declaration due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; or • Substantial changes occur with respect to the circumstances under which the project is undertaken which will require major revisions of the previous EIR or negative declaration due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; or Addendum to the Final Second Supplemental Environmental Impact Report 1

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project ■ New information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous EIR was certified as complete or the negative declaration was adopted, shows any of the following:

A. The project will have one or more significant effects not discussed in the previous EIR or negative declaration,
B. Significant effects previously examined will be substantially more severe than shown in the previous EIR,
C. Mitigation measures or alternatives previously found not to be feasible would in fact be feasible and would substantially reduce one or more significant effects of the project, but the project proponents decline to adopt the mitigation measure or alternative, or D. Mitigation measures or alternatives which are considerably different from those analyzed in the previous EIR would substantially reduce one or more significant effects on the environment, but the project proponents decline to adopt the mitigation measure or alternative.

The changes that are being proposed with the Santa Maria Regional Landfill Cell 1 Phase II Extension Project would not create potentially significant environmental impacts in addition to those previously identified in the 2004 Final Second SEIR and Addendums thereto. The proposed project also would not substantially increase the magnitude or severity of impacts that were previously identified. This Addendum does not require public circulation because it does not provide significant new information that changes the 2004 Final Second SEIR or Addendums thereto in a way that deprives the public of a meaningful opportunity to comment upon a substantial adverse environmental effect of the proposed project or a feasible way to mitigate or avoid such an effect.

This Addendum includes a description of the proposed project, and a comparison of the impacts for all environmental issue areas listed in Appendix G of the CEQA Guidelines.

The City of Santa Maria shall consider this Addendum with the 2004 Final Second SEIR and associated Addendums prior to deciding on the proposed project. The 2004 Final Second SEIR and Addendums thereto are available for review at the City of Santa Maria Utilities Department, located at 2065 East Main Street, Santa Maria, California 93454. 2 Previous Environmental Review
2 Previous Environmental Review
This section provides an overview of the 1993 Final EIR, the 1995 Final SEIR, the 2001 Addendum to the Final EIR, the 2004 Final Second SEIR, the 2018 Addendum to the Final Second SEIR, and the 2021 Addendum to the Final Second SEIR, to provide context for this Addendum. 1993 Santa Maria Regional Landfill Site Facility Permit Final EIR The 1993 Final EIR for the Santa Maria Regional Landfill Site Facility Permit addressed amendments to the SWFP in 1993 that allowed the landfill to accept up to 740 tons of solid waste per day, continue waste disposal operations in the area currently used for waste disposal up to a maximum elevation of 340 to 360 feet, and expand the landfill laterally into an area adjacent to the existing landfill and continue waste disposal operations in this area to an elevation of 360 feet. 1995 Final Supplemental EIR
The 1995 Final Supplement to the EIR addressed a proposal to develop a transfer station on the landfill property and transport the solid waste to up to 60 miles. 2001 Addendum to the Final EIR
An Addendum to the Final EIR for the Santa Maria Regional Landfill Site Facility Permit was prepared in 2001 and addressed a proposed Joint Technical Document (JTD) for the facility that included:
approval of existing monolithic cover as final cover for the 68 -acre inactive area; potential use of the 68 acres of inactive area for recreational uses; expansion of landfill operations to an area currently used for borrow soils and onto an area at the southeast end of the landfill property; and use of non- hazardous, hydrocarbon -impacted soils as foundation material in active areas, and daily/intermediate cover material in the expansion area. 2004 Final Second Supplemental EIR
The 2004 Final Second SEIR for the facility addressed moving facilities to accommodate waste disposal in the lined landfill future area, increasing the height of the previous active landfill area (with hydrocarbon -impacted soils as closure foundation layer) to 362.5 feet, other operational changes, and implementation of a sports complex on the inactive portion of the landfill, in accordance with the Final Closure and Post -Closure Maintenance Plan for the landfill.

The 2004 Final Second SEIR described potential environmental impacts under a number of environmental issue areas that could occur in association with the proposed changes. The SEIR also identified methods by which potential impacts of these changes could be mitigated or avoided.

The 2004 Final Second SEIR identified mitigation measures, where necessary, to minimize or avoid potentially significant adverse impacts under the following issue areas: Geology, Water Resources, Safety, Air Quality, Land Use, Traffic, Biology, Noise, Aesthetics, and Public Services. The 2004 Final Second SEIR identified significant unavoidable impacts under the issue areas of Air Quality, Land Use, Noise, and Aesthetics.

Addendum to the Final Second Supplemental Environmental Impact Report 3

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 2018 Addendum to the Final Second Supplemental EIR
An EIR Addendum to the 2004 Final Second SEIR was prepared in 2018 and addressed an increase in the height of the landfill by 47.5 feet to a total height of 410.0 feet with a reallocation of airspace from Cell 2 to Cell 1 without any proposed change to the overall capacity or lifespan of the landfill, or the permitted daily acceptance rate.
2021 Addendum to the Final Second Supplemental EIR
The 2021 Addendum to the 2004 Final Second SEIR addressed an extension to add approximately

9.5 acres of Class I II disposal lined area to the existing 36 -acre Cell 1 area. The extension acquired additional airspace by reallocating all remaining Cell 2 airspace to the Cell 1 area and reducing the elevation of the Cell 1 master fill grades from the maximum permitted elevation of 410 feet above mean sea level (AMSL) to 395 feet AMSL. The new total capacity of Cell 1 airspace remained under the maximum permitted design capacity. The 2021 Addendum also evaluated changing tonnage limits to be based on a seven-day maximum instead of a one -day maximum, without increasing the total annual throughput or permitted number of vehicles per day.

Current (2023) Environmental Review
This current (2023) Addendum to the 2004 Final Second SEIR considers whether the proposed project, involving a second phase of expanding the Cell 1 disposal area and other operational changes, is consistent with those impacts already characterized in the 2004 Final Second SEIR and associated Addendums, and if so, whether implementation of previously identified mitigation measures or other existing regulations would reduce or avoid potential impacts associated with the proposed project.
4 Project Description
3 Project Description

3.1 Lead Agency Name and Address
City of Santa Maria
Utilities Department
2065 East Main Street
Santa Maria, California 93454

3.2 Contact Person and Phone Number
Herb Cantu, Deputy Director — Solid Waste
City of Santa Maria, Utilities Department
(805) 925-0951 ext. 7212

3.3 Project Location
The proposed project is within the permitted boundary of the Santa Maria Regional Landfill which is in the City of Santa Maria. The 291 -acre landfill site is located at 2065 East Main Street, approximately two miles east of U.S. Highway 101 (U.S. 101), along the eastern edge of the City of Santa Maria. The project site is the landfill property and is comprised of Assessor's Parcel Numbers (APN) 128-033-008; 128-094-008, -009, -041, -044, and -0461. Figure 1 shows the project's regional location, and Figure 2 shows the proposed Cell 1 Phase II Extension area within the boundary of the landfill and in relation to the previous Cell 1 Extension.

3.4 Surrounding Land Uses and Setting
The project site is bordered by the Santa Maria River to the northeast and is surrounded by agricultural fields in all other directions. All the agricultural fields except for the parcels located directly south of the landfill are within unincorporated Santa Barbara County. Within the agricultural fields are farmhouses and agricultural buildings. The nearest farmhouse is located approximately 2,000 feet southwest of the landfill.

The nearest residential area is a single-family neighborhood within the Santa Maria City Limit and is located approximately 1.6 miles northwest of the project site on East Main Street. Pioneer High School is located east of the residential neighborhood approximately 2.0 miles from the project site, within the Santa Maria City Limit.

The areas surrounding the project site are primarily zoned Open Space (OS) and Agriculture (AG) with a Residential (R) area approximately 1.6 miles northwest. 1 APNs are updated from previous Addendums to reflect the current Santa Barbara County Assessor's Maps for parcels within the Santa Maria Regional Landfill property boundary.

Addendum to the Final Second Supplemental Environmental Impact Report 5

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project Figure 1 Regional Location
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6 Project Description
Figure 2 Project Site Location
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Addendum to the Final Second Supplemental Environmental Impact Report 7 City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project

3.5 General Plan Designation
The landfill site is designated in the City of Santa Maria General Plan as Recreational Open Space (ROS). Landfill operations are a permitted use under this designation.

3.6 Zoning Designation
The landfill site is zoned Open Space (OS). Landfill operations are a permitted use according to the City of Santa Maria Zoning Ordinance.

3.7 Project Site Characteristics
Project Site
The Santa Maria Regional Landfill has been in operation since the 1950s and is currently owned and operated by the City. The landfill is classified as a Class I II disposal facility, permitted to accept non- hazardous solid wastes in accordance with the California Code of Regulations, Title 27 (27 CCR), Sections 20220 and 20230. The landfill site comprises approximately 291 acres, and the current permitted disposal area footprint is approximately 247 acres. The landfill can be divided into three general areas: the Active Area, the Inactive Area, and the Closed Active Area. Landfill disposal operations are currently being conducted in the Active Area. The Active Area is further divided into the lined Cell 1 and Cell 1 Extension areas, and accounts for approximately 45 acres on the southeast portion of the landfill site. The Cell 1 Active Area has been receiving Class III waste since late November 2002, and the Cell 1 Extension area that was constructed in 2021, began receiving waste in August 2022. Once disposal operations are completed in the Cell 1 and Cell 1 Extension area footprint, disposal operations will move to the City's IWMF at Los Flores Ranch located approximately seven miles south of the Santa Maria Regional Landfill and one mile east of U.S. 101.

Adjacent to the Cell 1 Extension Active Area to the northwest is the Non -hazardous Hydrocarbon Impacted Soils (NHIS) Closed Active Area. This area has been closed for disposal of non -hazardous solid waste since November 30, 2002. Currently, this Closed Active Area is part of a rolling closure where NHIS material is accepted as an alternative thickened Final Cover Foundation Layer with a polyethylene separation liner between the underlying municipal solid waste and the overlaying NHIS. Upon reaching design elevations, this area will be closed with a final cover of a geosynthetic clay liner and cover soil. The Inactive Area of the landfill comprises the northwestern portion of the landfill site. This portion of the landfill contains predominantly burn ash and has not received any waste since the 1960s. It has been graded and several feet of additional final closure cover have been applied.

The landfill site is underlain by unconsolidated alluvial gravels, sands, and silts. It is inferred that the Santa Maria River Fault runs roughly parallel to the topographic divide along the northern side of the Santa Maria River in the vicinity of the site. Groundwater below the landfill site is generally encountered at a depth approximately 60 to 115 feet below the ground surface on the northeast side of the landfill and 60 to 130 feet below the ground surface on the southwest side of the landfill.

Groundwater flow in the project area is to the west and southwest.

Surface water flow from the Inactive Area, and the Closed Active Area that has had final closure, is channeled via concrete -lined drainage ditches along the base of the fill areas and the site perimeter to the Santa Maria River through outfalls in the Santa Maria River levee. Surface water from the 8 Project Description
Closed Active Area that has not completed final closure (that is continuing to receive final closure foundation material), is contained within the remaining unclosed area which has been constructed with a separation liner and a liquid collection system to capture water at designated low points, that then drain into holding tanks, where it is discharged to the City's sanitary sewer system. Surface water flow from Active Areas is diverted via concrete -lined drainage ditches along the base of the refuse fill to the onsite stormwater retention basin. Off -site run-on is prevented from reaching the landfill surfaces on the northeast by the river levee and on the southwest by a berm created by concrete -lined perimeter ditches that divert run-on to the Santa Maria River through outfalls in the Santa Maria River levee.

Much of the landfill site has been used for waste disposal and to extract soil for daily cover in the active area of the landfill. Additional soils for daily, intermediate, and final cover have been mined at the adjacent Santa Maria riverbed. The predominant vegetation consists of ruderal (weedy) and ornamental plants.

A 70 -foot -wide County Flood Control property that contains a Santa Maria River levee is located east of and immediately adjacent to the landfill site. Construction and demolition material was historically placed behind the levee to strengthen the levee system. In addition, the City performed placement of three to twelve feet of monolithic soil cover over the entire Inactive Area of the landfill site, including areas that contain construction and demolition materials.

Current Landfill Operations
The primary waste management operation that occurs at the Santa Maria Regional Landfill is the disposal of municipal solid waste and diversion of recyclable materials. Waste received at the landfill consists primarily of solid waste generated by residential, commercial/industrial, and agricultural sectors. Inert materials are currently accepted at the recycling operation of the landfill. The landfill occasionally receives non-putrescible hard -to -handle inert materials (e.g., mobile homes, non - recyclable large construction and demolition debris, non -recyclable bulk plastic and mattress loads, etc.). The landfill also receives NHIS soils as foundation material for final cover construction for the rolling closure program. Wastes that cannot be accepted at the landfill include hazardous, infectious, untreated medical, liquid, and other unacceptable items as determined by the landfill operator or state and federal regulations. The landfill has a Household Hazardous Waste Facility (HHWF) for acceptance of residential type hazardous waste (cleaners, paint, batteries, pesticides, etc.) and for Conditionally Exempt Small Quantity Generators. In addition, the landfill has a program to accept non -friable asbestos and treated medical waste.

In accordance with Solid Waste Facility Permit (SWFP) No. 42 -AA -0016, maximum permitted tonnage for the facility is 11,683 tons per week (TPW). The maximum permitted throughput of 11,683 TPW includes a 7 -day maximum of 6,006 TPW (based on an average of 858 tons per day [TPD]) for non -hazardous solid waste disposal and a 7 -day maximum of 5,677 TPW (based on an average of 811 TPD) for recyclables, diversion, and beneficial reuse. In addition to the recycling daily limit, agricultural plastic received for recycling is limited to 15,000 tons per year. The tonnage limits established in the SWFP do not apply to clean earthen materials, NHIS, biosolids used as final landfill cover soil amendment, biosolids used as erosion control repair material, or materials received ready for use as Alternative Daily Cover (ADC). The maximum permitted traffic volume is 810 vehicles per day. If additional disposal tonnage is required due to mandatory time off, double days, or disaster relief, periodic increases in material disposal may be accepted if approved under a variance issued by the Santa Barbara County Environmental Health Division.

Addendum to the Final Second Supplemental Environmental Impact Report 9

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project Access to the site is provided at the intersection of East Main Street and Philbric Road. Unauthorized entry to the site is limited by the locking gate system at the landfill and a perimeter fence. In general, the traffic flow to the landfill consists of private vehicles, City -owned refuse trucks, and commercial waste disposal trucks.

Complaints and concerns with landfill operations or maintenance are received at the scalehouse by the facility supervisor or at the adjacent City of Santa Maria Utilities Department administration building. To minimize public nuisance, operational policies include procedures to control for noise, litter, dust, odor, fire, vectors (i.e., flies and rodents), and birds. Environmental control programs include landfill gas control and monitoring; leachate collection, monitoring, and groundwater monitoring; and drainage and erosion control. The landfill is open to the public 358 days a year from 7:00 a.m. to 4:00 p.m. seven days a week, with permitted hours of operation extending from 5:00 a.m. to 7:00 p.m. for receipt of refuse and City landfill operations. Lighting is provided along the on - site access road, at the scalehouse, at the HHWF, and at the personnel rest area. A portable light trailer helps illuminate the active area for safe unloading operations during times of low lighting.

3.8 Project Background and Description
Context and Background
The City has permitted the Los Flores IWMF for future solid waste disposal needs of the City, but the infrastructure development has been delayed as the City reconciles the design to avoid construction of the waste management unit over the closed oil wells within the permitted disposal footprint, and to reduce the environmental impact of the project. The City has completed a revised Conceptual Design of the IWMF, which requires updating the current facility permits and CEQA documents. The City is in the process of developing design documents to revise the permits, support the CEQA findings, and develop the plans and specifications for construction of the infrastructure to open the IWMF. The process to update permits can take between approximately three and four years to complete. Based on some of the permit conditions, the infrastructure construction will also require up to three years to complete. In an effort to avoid re -permitting the Cell 2 area at the far southern end of the current landfill site beyond the office/maintenance shop and stormwater basin, the proposed project is the preferred option for continued operations at the landfill until the IWMF is complete. The Cell 2 area was previously removed from the permitted capacity for refuse disposal and would be required to be re -permitted if needed for future operations. Maximizing use of the Cell 1 area by expanding into already disturbed landfill areas and increasing weekly tonnage limits and design capacity would avoid the need for an expansion into the undeveloped Cell 2 area.

In recent years, there has been a substantial reduction of incoming NHIS foundation material due to the recent permits obtained at the Guadalupe, California oil field to construct a landfill facility to manage the existing NHIS on site, and the near completion of the Tank Farm Facility clean-up of NHIS materials located in San Luis Obispo, California. Additionally, to optimize waste processing from City -waste haulers and sources, the City desires to begin operations earlier than the currently permitted 5:00 am start time to facilitate collections during hours that would have the least impact to businesses and the public. The City would also adjust the recycled materials limit to accommodate increasing requirements to recycle and divert materials from the landfill and accommodate concrete and asphalt recycling projects that can have excessive weights. 10 Project Description
Project Description
Due to the additional time required to permit the Los Flores IWMF and a substantial reduction of incoming NHIS foundation material, the City is proposing the following:

1. Phase II lateral extension of the Cell 1 Active Area by approximately 15.6 acres and vertical extension to allow refuse to reach the maximum permitted elevation of 410 feet AMSL.

2. Reallocate approximately 550,000 CY of existing and currently permitted NHIS airspace into MSW airspace.

3. Increase the refuse height of the original Cell 1 area, Cell 1 Phase I Extension, and the proposed Cell 1 Phase II Extension to the currently permitted height of 410 feet AMSL, resulting in approximately 1,280,000 CY of additional airspace beyond the currently permitted design capacity (13,998,400), resulting in a new permitted design capacity of 15,278,400 CY.

4. Increase the permitted maximum weekly tonnage for non -hazardous solid waste to accommodate an approximate 3 percent increase annually as delineated in the 2004 Final Second SEIR.

5. Increase the recycling permitted maximum weekly tonnage disposal limit to equal the disposal limit to maximize diversion of recyclable materials consistent with the fifty percent diversion mandate.

6. Adjust the permitted hours of operation starting time from 5:00 am to 4:00 am to accommodate disposal of materials collected from commercial business, which commence at 3:00 a.m. to minimize impacts to business and traffic within the community.

7. Adjust the site estimated closure timing to late 2034.

8. Install a Subtitle "D" liner system and Leachate Collection and Removal System (LCRS) at the Phase II Extension area.

9. Adjust the existing landfill gas (LFG) collection wells located in the Phase II Extension.

10. Install a 50 -foot -wide access road on the southeastern side of the Phase II Extension area to maintain access to Cell 1 during operation and post closure maintenance.

11. Allow hard -to -handle materials including bulky wastes, construction and demolition debris, and inert debris received after 12:00 p.m. to be unloaded in an isolated area near the active face or next fill area and remain uncovered until no later than the end of the following day.

The previous environmental review for the landfill operations in the 2004 Final Second SEIR anticipated the landfill refuse acceptance would increase at a rate of approximately 3 percent annually, which equated to 6,006 TPW (based on an average of 858 TPD) for refuse disposal and 5,677 TPW (based on an average of 811 TPD) for recyclables in 2022. The landfill is currently permitted to accept 6,006 TPW (858 TPD) of refuse; however, the landfill would require an increased permitted maximum solid waste throughput in order to fulfill the needs of an approximate 3 percent growth in refuse to the proposed site estimated closure timing of late 2034.

The proposed project would increase the existing 7 -day maximum for non -hazardous solid waste disposal by 3 percent annually. The landfill is also currently permitted to accept 5,677 (average 858 TPD) of recycling; however, the landfill would require an increased permitted maximum recycling throughput equivalent to the refuse disposal limit in order to comply with the state diversion mandate of 50 percent of total throughput (refuse plus recyclables) and meet the needs of an approximate 3 percent growth to the proposed site estimated closure timing of late 2034. This would result in the permitted maximum increasing from the current 6,006 TPW (average 858 TPD) to 8,820 TPW (based on an average of 1,260 TPD) for refuse and from the current 5,677 TPW Addendum to the Final Second Supplemental Environmental Impact Report 11

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project (average 811 TPD) to 8,820 TPW (based on an average of 1,260 TPD) by the proposed site estimated closure timing of late 2034.

The height of waste and final cover under the proposed project would not exceed the existing SWFP maximum elevation of 410 feet AMSL. The current design height of the Cell 1 and Cell 1 extension is 395 feet ASML in order to remain within the SWFP maximum capacity limit. Increasing the elevation of the proposed project to the maximum elevation would provide approximately 1,755,000 CY of additional airspace to the landfill. This total airspace is subdivided into approximately 1,520,000 CY within the Phase II Extension area, and approximately 235,000 CY of airspace added above the existing Cell 1 and Cell 1 Extension design height. Approximately 155,000 CY of soil will be required for daily cover and final cover of these areas, leaving approximately 1,600,000 CY of effective airspace for waste disposal. As a result of this height increase and accounting for approximately 320,000 CY of remaining design capacity, the proposed project would be above the current permitted design capacity (13,998,400 CY) by approximately 1,280,000 CY. This would result in a new permitted design capacity of 15,278,400 CY.

The subgrade of the proposed project would be created by relocating and recompacting approximately 215,000 CY of NHIS material within the NHIS Closed Active Area, and the excess cut of approximately 130,000 CY of NHIS material would be stockpiled on top of the existing Cell 1 area deck. Approximately 58,000 CY of the NHIS material would be used in constructing perimeter berms for the Phase II Extension area.

The Phase II Extension would provide approximately 15.6 new acres of Class III disposal lined area which would connect to the existing 45 -acre Cell 1/Cell 1 Extension area. At the current annual fill rate of approximately 220,000 CY per year, based on the landfill's 2021 Annual Capacity Report, the proposed project would extend the use of the Cell 1 Active Area by approximately 7.25 years.

Currently, the 15.6 -acre Phase II Extension area is an unlined pre -Subtitle "D" refuse area but does have a Linear Low -Density Polyethylene separator liner under the NHIS foundation layer soil material with a NHIS Contact Water Collection and Removal System for the NHIS material. The Contact Water Collection System runs along the perimeter of the NHIS area and collects contact water from French drains and transfers them within solid pipes to the four storage tanks located on site. The proposed project would keep the Contact Water Collection System under the Phase II Extension area. The proposed project would also install a Subtitle "D" liner system for the purposes of groundwater protection. The liner would be similar to the composite liner system as the approved Cell 1 Extension area groundwater protection system. The liner would include a Geosynthetic Clay Liner and High -Density Polyethylene liners.

The proposed project would install a LCRS mainline collector pipe along the southwestern edge of the Phase II Extension floor, draining towards the existing Cell 1 sump collection tank farm. A new tank system would be installed to collect the drainage from the LCRS pipeline. The LCRS collector pipe would have lateral piping which runs parallel to the mainline collector pipe from the northeast to the southwest to assist in the collection of the leachate generated. The LCRS pipelines would be enclosed within a high -density polyethylene pipe system with leak detection and removal system to prevent leaks.

There are existing LFG collection wells located in the Phase II Extension area. The piping which connects to these wells would be cut and rerouted to redirect gas under and out from the Phase II Extension liner to proposed new well heads which are located outside of the perimeter of the Phase II Extension area. A horizontal geocomposite gas collection layer would be placed under the Phase II Extension composite base liner groundwater protection system and an LFG perforated collector pipe 12 Project Description
within a gravel trench would be installed along the perimeter edges of the Phase II Extension area base liner for the City to use for gas collection. Additional LFG collection wells would be placed within the Cell 1 Extension refuse waste fill, as needed, pursuant to current regulations and site characteristics.

The proposed project's final design would increase the current NHIS top deck from 1 percent to 2 percent grade to enhance stormwater runoff into existing perimeter drainage channels via down drains, which would be directed to the existing stormwater retention basin onsite. The proposed project would include a new 50 -foot -wide access road which would be constructed on the southeastern side of the Phase II Extension area to ensure access to Cell 1 is maintained during operation and post closure maintenance.

Figure 3 shows the site plan for the proposed project. Figure 4 shows the corresponding grading plan for the proposed project. Figure 5 shows a diagram displaying the reallocated airspace that would result from the proposed project. Figure 6 shows a visual rendering of the fill plan for the proposed project.

3.9 Required Approvals
The proposed project requires the following discretionary approvals:
• City staff approval of the proposed Cell 1 Phase II Extension, as analyzed in this document. • Central Coast Regional Water Quality Control Board approval of the Report of Facility Information (in the form of a Joint Technical Document). • The proposed project would require a revision to the landfill's current SWFP issued by the Local Enforcement Agency (LEA) with concurrence from CalRecycle.

Addendum to the Final Second Supplemental Environmental Impact Report 13

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project This page intentionally left blank.
14 Project Description
Figure 3 Proposed Phase II Extension Site Plan

RIVERBED STOCKPILE
• MATERIAL
•S.

LEGEND

RIVERBED STOCKPILE

MATERIAL

PROPERTY LINE/

COMPLIANCE BOUNDARY
7 CLOSED ACTIVE AREA
(FINAL COVER INSTALLED)

CLOSED ACTIVE AREA
(CURRENT NHIS FILLING AREA)

ACTIVE AREA
s• r �' A" _ = `� / (LINED CELL 1)

BACK-UP MAIN STREET

ENTRANCE

HOUSEHOLD HAZARDOUS

WASTE COLLECTION FACILITY
TOTAL PERMITTED/PROPERTY BOUNDARY: 290.9 ACRES
TOTAL PERMITTED DISPOSAL AREA: 247,2 ACRES
PROPOSED CELL 1 EXTENSION AREA (WITHIN PERMITTED FOOTPRINT) PREPARED BY;
SWTC'' S fnvvcrimrnL,i
Engineering4611,
800-C SOUTH ROCHESTER AVENUE
ONTARIO, CALIFORNIA 91761
DATE OF TOPOGRAPHY: DECEMBER 30, 2021

FLARE YARD AND

COGENERATION PLANT
PROPOSED CELL 1
EXTENSION PHASE !1 Apr -4

LEACHATE COLLECTION SYSTEM

PRIMARY LANDFILL ENTRANCE/
EXIT (PHILBRIC AND MAIN ST.)
♦ /

AUTOMATED
• SCALEHOUSE

UTILITY DEPARTMENT

OFFICE AND MAINTANCE
300,000 GALLON WATER TANK

PROPOSED TRANSFER STATION
: o s o '000 'soo
SCM. ,-.%CO.

ACTIVE AREA
(LINED CELL I)

RECYCLING AREA
10,000 GALLON

WATER TANK

EXISTING NONA STORMWATER

RETENTION BASIN

STORAGE AREA

COMMERCIAL/

OVERFLOW SCALE

AND SCALEHOUSE
••`f �-- CELL 2 REMOVED

FROM PERMITTED

CAPACITY
•a'

RECYCLING AREA
Addendum to the Final Second Supplemental Environmental Impact Report 15

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project Figure 4 Proposed Grading Plan
4 LCRS PIPE -

LATERAL
J
/

CLOSURE DECK

REGRADING
EXTENSION) PHASE 11; ,.

LINER LIMIT'

LCRS PIPE
TE

LCRS PIPE

OLL CTOR
PIPE

LAT RAL

EXTENSION PHASE II
LINER LIMIT _ -- - --
w
0 LCRS PI

LATERAL

LINER JOIN

CONTACT WATER
TANK #3
0 .495

LCRS PIP

LATERAL

UNER JOIN

LINER JOIN

LINER JOIN
LINER JOIN •••%,„
,,, { T CELL 1 EXTENSION

AREA LINER LIMIT
CELL 1 ACTIVE

AREA LINER LIMIT
EXISTING CELL 1

EXTENSION AREA
CELL 1 ACTIVEr--�-,—
CAREAI LINER EXTENLIM T�
ELL SION- UNFR UMf �
75 WILE 1%150•
LEGEND

EXISTING MINOR CONTOUR

EXISTING MAJOR CONTOUR
32C FINISHED MINOR CONTOUR
.320— FINISHED MAJOR CONTOUR
CELL 1 EXISTING LINER LIMIT
CELL f EXPANSION LINER
�■ ^ CELL f EXPANSION PHASE II

LINER LIMIT
•••••--- LCRS PIPE LATERAL/

COLLECTOR
y6.0% DIRECTION AND RATE OF
SLOPE
— NHIS CONTACT WATER

FRENCH DRAIN

NHIS ABOVEGROUND

CONTACT WATERLINE
16 Project Description
Figure 5 Reallocated Airspace
11 430
420
41 4
39 3
F 37
36 = 3
2 34
3 32
31 3
29 00 f f 112100 I I 113}00 I I 114}00 I I 1151-00 I I 116}00 { { { 17

NHIS GAS COLLECTOR
PIPE (SEE FIGURE 6)
CELL 1 EXTENSION 1/1

PHASE II NHIS FILL

STATION
00 18 00 191.00 4 4 I 4 4 20}00
4 2100 22} !I00 23100 24} 00 25}00 25
410 RIDGELIKE+ + I1 +I 4 1 !I f if II I I 4 } I I I! }
EXISTING CELL 1/
w EXTENSION FILL GRADE

NHIS GAS COLLECTOR
PIPE (SEE FIGURE 6)

EXISTING
CELL 1 EXTENSION
FLOOR GRADES —
CELL 1 EXTENSION

REFUSE FILL
EXISTING CELL 1

EXTENSION LINER
11+00 1 I I 12+00 1 I 1 13400 { { { 14+00' ' I
15400 4 I 1 16400 1 I 1 17400 I I 1 18+00 1 I 1 1900 1 I 1204001 I 1 214-00 1 I 122001 I 123001 I 124001 I 125+001254-50 50 430
420
10 00
390
380
370
360
350
340
330
320
310
300
290
10 00
430 I I
42 410
400
390
370
x360
350
= 340
330
32 310 I
300
290
2 270
PREPARED BY:
swT
10+00
114-00
I I I
Civil [nvwon,nontiii
Engineering
— PERIMETER

DRAINAGE BERM
12 00
I 1

EXISTING
GRADE
11+00
1 13 00
1 I

2.0X MIN FILL
124-00
LEGEND
f/ ///A
1/////1
14 00
1 1

NHIS GAS COLLECTOR
PIPE (SEE FIGURE 6)
134- 00
144-00
3 NHIS TO MSW AIRSPACE (550,000 CY)
151 00
I I
3 PROFILE A -A
HORIZONTAL SCALE: 1 "=100'
VERTICAL SCALE: r=50'

STATION
16 00 17 00
4 4 1 410 4 4 4 I I 4 4

3.0X RIDGELIKE 3.0X
CELL 1 EXTENSION

PHASE II NHIS FILL
15400
164- 00 17+00

PROFILE B -B
18100
3 19100
20 00
I I
f
3 21 00
I I
SUMP
(SIZE T.B.D.)

SUMP RISER
22 00
f 1
23 00
I 1 430
20 410
00 390
1380
370
360
DRAINAGE —350
CLOSURE BERM 340
330
320
I 310
300
290
280
270
18+00 19+00 20+00 21400 22+00 23+00
HORIZONTAL SCALE: I 100'
VERTICAL SCALE: r=50'
7717/1 NHIS FINAL CLOSURE BERM (48,600 CY)
INCREASE CAPACITY AIRSPACE (1,280,000 CY) I / / / / / NHIS TOP DECK DRAINAGE IMPROVEMENT (85,300 CY) 800-C SOUTH ROCHESTER AVENUE
ONTARIO, CALIFORNIA 91761 DATE OF TOPOGRAPHY: DECEMBER 30, 2022 Addendum to the Final Second Supplemental Environmental Impact Report 17

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project Figure 6 Visual Rendering of Fill Plan
41011W4k. 1141k1:4;

40.1w AftW".111 •141mhZlio
18 Impact Analysis
4 Impact Analysis
This addendum evaluates potential environmental impacts that could result from the proposed project. Appendix G of the CEQA Guidelines provides a checklist of environmental issue areas that are suggested as the issue areas that should be assessed in CEQA analyses. The 2004 Final Second SEIR only addressed in detail ten of the 20 suggested environmental issue areas because the Initial Study prepared for the 2004 Final Second SEIR determined that other issue areas would not have potential to result in significant adverse environmental impacts. This addendum tiers off the 2004 Final Second SEIR and addresses each of the 20 environmental issue areas suggested by Appendix G of the CEQA Guidelines and updates the analysis based on current conditions, as listed below.

Potential environmental impacts of the proposed project are considered in comparison with the 2004 Final Second SEIR, to determine whether impacts associated with the proposed project are consistent with the impact analysis provided in the 2004 Final Second SEIR, and whether additional mitigation measures are required to minimize or avoid potential impacts. For the purposes of this impact analysis, the "approved project" refers to the actions approved by the 2004 Final Second SEIR.

CEQA Guidelines Appendix G Environmental Checklist
o Aesthetics o Agriculture and Forestry o Air Quality
Resources
o Biological Resources o Cultural Resources o Energy
o Geology and Soils o Greenhouse Gas o Hazards and Hazardous Emissions Materials
o Hydrology and Water 0 Land Use and Planning o Mineral Resources Quality
o Noise o Population and Housing o Public Services
o Recreation
o Utilities and Service o Wildfire o Mandatory Findings of Systems Significance
o Transportation/Traffic o Tribal Cultural Resources
Addendum to the Final Second Supplemental Environmental Impact Report 19

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project This page intentionally left blank.
20 Impact Analysis
Aesthetics

4.1 Aesthetics
Do 2004 Final
Do Any New Any SEIR
Do Proposed Circumstances Substantially Mitigation
Changes Involve New Important Measures
Where Involve New or or New Address or
Impact Was Substantially Substantially Information Resolve New Analyzed in More Severe More Severe Requiring New or More the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
Would the project:

A. Have a substantial adverse
effect on a scenic vista?
B. Substantially damage scenic
resources, including but not
limited to, trees, rock
outcroppings, and historic
buildings within a state
scenic highway?
C. In non -urbanized areas,
substantially degrade the
existing visual character or
quality of public views of the
site and its surroundings?
(Public views are those that
are experienced from a
publicly accessible vantage
point). If the project is in an
urbanized area, would the
project conflict with
applicable zoning and other
regulations governing scenic
quality?
D. Create a new source of
substantial light or glare that
would adversely affect
daytime or nighttime views
in the area?
Section 4.9 No No No N/A
Impact
AES-1
Section 4.9 No No No N/A
Impact
AES-1
Section 4.9 No No No N/A
Impact
AES-1
Section 4.9
Impact
AES-1
Yes
No No Yes

MM AES-
1(c)
a. Would the project have a substantial adverse effect on a scenic vista? The analysis in Section 4.9 of the 2004 Final Second SEIR, Visual Resources, identified significant and unavoidable impacts related to scenic vistas. Although scenic vistas are not formally defined in the City of Santa Maria General Plan, views in the project vicinity are typical of rural and agricultural areas and reflect common scenic quality. Surrounding properties include the Santa Maria River and adjacent hillsides to the north, and row crops to the south, east, and west.

Addendum to the Final Second Supplemental Environmental Impact Report 21

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project The proposed project would increase the Cell 1 Active Area by approximately 15.6 acres and allow refuse to reach the maximum permitted elevation of 410 feet ASML over the entirety of the Cell 1 Active Area. As shown in Figure 6, allowing refuse to reach the maximum permitted elevation of 410 feet ASML in the Cell 1 Active Area would not obstruct views of the hillsides or ridgeline which provide a backdrop to the landfill. Landfill slopes would continue to blend in with the natural topography of the hillsides. Therefore, the proposed project would not result in any new or substantially more severe impacts to scenic vistas beyond those identified in the 2004 Final Second SEIR and Addenda thereto.
b. Would the project substantially damage scenic resources, including but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? The 2004 Final Second SEIR states that the portion of East Main Street west of Suey Road is the only scenic roadway within the City of Santa Maria. There are no views of the active landfill area from the scenic portion of East Main Street. The California Department of Transportation (Caltrans) identifies the portion of United States Route 101 (U.S. 101) approximately 2.6 miles west of the project site as an eligible state scenic highway; however, this portion of U.S. 101 is not officially designated as a state scenic highway (Caltrans 2018). The landfill is distantly visible from certain segments of U.S. 101; however, the backdrop of the hills and bluffs north of the Santa Maria River provide the primary scenic element in views from the highway, and the landfill is not a prominent visual component of views from U.S. 101. In addition, there are no trees, rock outcroppings, or historic buildings on the project site. Because the proposed project would not be substantially visible from a scenic highway and there are no designated scenic resources at project site or immediate vicinity, the proposed project would not result in any new or substantially more severe impacts to scenic resources within a state scenic highway beyond those identified in the 2004 Final Second SEIR and Addenda thereto.
c. Would the project, in non -urbanized areas, substantially degrade the existing visual character or quality of public views of the site and its surroundings? (Public views are those that are experienced from a publicly accessible vantage point). If the project is in an urbanized area, would the project conflict with applicable zoning and other regulations governing scenic quality?
The analysis in Section 4.9 of the 2004 Final Second SEIR, Visual Resources, identified significant and unavoidable impacts related to visual character and quality of site and its surroundings. The 2004 Final Second SEIR stated that an increase in elevation of 342.5 feet to 362.5 feet in the active portion of the landfill would not obscure any scenic elements in the project vicinity. However, the 2004 Final Second SEIR found that the height increase would result in a potentially significant impact to visual character due to the landfill's visibility from residences and nearby roadways, including East Main Street, Philbric Road, and U.S. 101. The increased landfill height would be visible from surrounding public viewing locations, but the permitted height extension evaluated in the 2018 Addendum would not increase the height of the landfill slopes substantially in comparison to the current permitted elevation, and landfill slopes would continue to blend in with the natural topography of the background hillsides.

The proposed project would laterally extend the Cell 1 Active Area by approximately 15.6 acres and reallocate NHIS airspace and increase permitted design capacity by 1,280,000 CY to accommodate added airspace to fill up to the permitted elevation of 410 feet AMSL. Hard -to -handle materials including bulky wastes, construction and demolition debris, and inert debris received after 12:00 p.m. would be unloaded in an isolated area near the active face or next fill area and covered by the 22 Impact Analysis
Aesthetics
end of the following day. The proposed project would not increase the landfill's height extension beyond its permitted elevation. Similar to what was analyzed in the 2018 Addendum, an increase in the refuse fill height to 410 feet ASML would not substantially increase the height of the landfill slopes in comparison to the current permitted elevation of 395 feet ASML. As a result, the proposed project would be consistent with the visual character of the remainder of the landfill site and the surrounding hillsides. As described in the 2004 Final Second SEIR, final slopes would be planted with native grasses, similar to other areas of the landfill. Therefore, the proposed project would not degrade the existing visual character of the surrounding hillsides or agricultural setting. The proposed project would not result in any new or substantially more severe impacts related to visual character beyond those identified in the 2004 Final Second SEIR and Addenda thereto. d. Would the project create a new source of substantial light or glare that would adversely affect daytime or nighttime views in the area?
The landfill contains existing parking lot lighting, security lighting, and lighting for buildings located at the landfill. Vehicles at the landfill create glare. The project site is approximately 1.5 miles east of developed areas of Santa Maria which contain substantial sources of light. The proposed project would adjust the permitted hours of operation from 5:00 am to 4:00 am which would require on - site lighting to be operated one hour earlier than under existing conditions. However, the proposed project would not introduce additional sources of light to the landfill beyond those that are currently in place. Operating lighting at 4:00 am rather than 5:00 am would introduce lighting in the area at an earlier time than under existing conditions; however, in accordance with Mitigation Measure AES-1(c) from the 2004 Final Second SEIR, lighting at the landfill is already directed downward and has reflectors to control light spillage onto adjacent surfaces. Therefore, the use of this lighting would not result in substantial lighting in the area beyond what is identified in the 2004 Final Second SEIR. The proposed project is anticipated to increase the maximum daily vehicles at the landfill from approximately 488 to approximately 719 by the end of 2034; however, this increase would not exceed the landfill's existing maximum permitted traffic volume anticipated in the 2004 Final Second SEIR and approved by the City of Santa Maria and County of Santa Barbara Environmental Health Services (EHS) during subsequent SWFP amendments and reviews between 2004 and 2022 (EHS 2022). Therefore, the proposed project would not result in new or substantially more severe glare impacts due to on -site vehicle travel beyond what was previously evaluated. As a result, the proposed Cell 1 Extension would not result in any new or substantially more severe impacts to light or glare beyond those identified in the 2004 Final Second SEIR and Addenda thereto, with incorporation of Mitigation Measure AES-1(c).

Addendum to the Final Second Supplemental Environmental Impact Report 23

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project This page intentionally left blank.
24 Impact Analysis
Agriculture and Forestry Resources

4.2 Agriculture and Forestry Resources
Do 2004 Final
Do Proposed Any SEIR
Changes Do Any New Substantially Mitigation
Involve New Circumstances Important Measures
or Involve New or New Address or
Where Impact Substantially Substantially Information Resolve New Was Analyzed More Severe More Severe Requiring New or More in the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
Would the project:

A. Convert Prime Farmland, Section 1.6, No No No N/A
Unique Farmland, or Effects
Farmland of Statewide Found Not
Importance (Farmland), as to Be
shown on maps prepared Significant
pursuant to the Farmland
Mapping and Monitoring
Program of the California
Resources Agency, to non-
agricultural use?
B. Conflict with existing zoning Section 1.6, No No No N/A for agricultural use or a Effects
Williamson Act contract? Found Not
to Be
Significant
C. Conflict with existing zoning Section 1.6, No No No N/A for, or cause rezoning of, Effects
forest land (as defined in Found Not
Public Resources Code to Be
Section 12220(g)); Significant
timberland (as defined by
Public Resources Code
Section 4526); or timberland
zoned Timberland Production
(as defined by Government
Code Section 51104(g))?
D. Result in the loss of forest N/A; New No No No N/A
land or conversion of forest CECA
land to non -forest use? checklist
item added
subsequent
to 2004
Final
Second
SEIR
Addendum to the Final Second Supplemental Environmental Impact Report 25

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project Do 2004 Final
Do Proposed Any SEIR
Changes Do Any New Substantially Mitigation
Involve New Circumstances Important Measures
or Involve New or New Address or
Where Impact Substantially Substantially Information Resolve New Was Analyzed More Severe More Severe Requiring New or More in the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
E. Involve other changes in the N/A; New No No No N/A
existing environment which, CEQA
due to their location or checklist
nature, could result in item added
conversion of Farmland to after Final
non-agricultural use or Second
conversion of forest land to SEIR
non -forest use?
a. Would the project convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland), as shown on maps prepared pursuant to the Farmland Mapping and Monitoring Program of the California Resources Agency, to non-agricultural use? b. Would the project conflict with existing zoning for agricultural use or a Williamson Act contract?
e. Would the project involve other changes in the existing environment which, due to their location or nature, could result in conversion of Farmland to non-agricultural use or conversion of forest land to non forest use?
The 2004 Final Second EIR states the landfill site does not support crop production and was not designated for agricultural use or subject to a Williamson Act contract. The proposed project would occur entirely within the boundary of the permitted Santa Maria Regional Landfill facility area. The landfill property has a land use designation of Recreational Open Space (ROS) and is zoned Open Space (OS). According to the California Department of Conservation's (DOC) California Important Farmland Finder, the project site is identified as Urban and Built -Up Land, and there is no Prime Farmland, Unique Farmland, or Farmland of Statewide Importance on the project site (DOC 2018).

In addition, the project site is not enrolled in a Williamson Act contract (County of Santa Barbara 2022).

No new agricultural uses have been introduced on the project site since the analysis of the 2004 Final Second SEIR. Therefore, because no agricultural land is located on -site and land use on and adjacent to the project site has not changed since the analysis of the 2004 Final Second SEIR, the proposed project would not result in any new or substantially more severe impacts to agricultural resources beyond those identified in the 2004 Final Second SEIR and Addenda thereto. 26 Impact Analysis
Agriculture and Forestry Resources
c. Would the project conflict with existing zoning for, or cause rezoning of, forest land (as defined in Public Resources Code Section 12220(g)); timberland (as defined by Public Resources Code Section 4526); or timberland zoned Timberland Production (as defined by Government Code Section 51104(g))?
d. Would the project result in the loss of forest land or conversion of forest land to non forest use? The 2004 Final Second SEIR did not directly address impacts to forest land or timberland, as these environmental topics were not included in Appendix G of the CEQA Guidelines in 2004 at the time the 2004 Final Second SEIR was prepared. There are no timberlands or forest lands located within or adjacent to the Specific Plan area. Therefore, the proposed project would not result in the loss or conversion of timberland or forest resources.

Addendum to the Final Second Supplemental Environmental Impact Report 27

City of Santa Maria
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28 Impact Analysis
Air Quality

4.3 Air Quality
Do 2004 Final
Do Proposed Any SEIR
Changes Do Any New Substantially Mitigation
Involve New Circumstances Important Measures
or Involve New or New Address or
Where Impact Substantially Substantially Information Resolve New Was Analyzed More Severe More Severe Requiring New or More in the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
Would the project:

A. Conflict with or obstruct Section 4.3 No No No N/A
implementation of the Impact AQ-
applicable air quality plan? 5
B. Result in a cumulatively Section 4.3 No No No N/A
considerable net increase of Impact AQ-
any criteria pollutant for 1
which the project region is
non -attainment under an
applicable federal or state
ambient air quality standard?
C. Expose sensitive receptors to Section 4.3 No No No N/A substantial pollutant Impact AQ-
concentrations? 1
D. Result in other emissions Section 4.3 Yes No No Yes
(such as those leading to Impacts MM AQ-
odors) adversely affecting a AQ-3, AQ-4 3(a)
substantial number of MM AQ-
people? 3(b)
MM AQ-
3(c)
a. Would the project conflict with or obstruct implementation of the applicable air quality plan? The 2004 Final Second SEIR concluded that the landfill was consistent with the 2001 Clean Air Plan.

The 2001 Clean Air Plan has since been updated multiple times, and the most recent iteration of the Clean Air Plan, the 2022 Clean Air Plan, was published in December 2022 (Santa Barbara County Air Pollution Control District [SBCAPCD] 2022a). In order to determine consistency with the 2022 Clean Air Plan, SBCAPCD states a project's direct and indirect emissions must be accounted for in the growth assumptions of the Clean Air Plan, which is based on land use and population projections provided by the Santa Barbara County Association of Governments (SBCAG). The proposed project would not result in population growth and therefore would be consistent with SBCAG projections.

Furthermore, in accordance with the 2022 Ozone Plan, standard dust control measures would be implemented during grading and earth moving activities, including SBCAPCD Rule 345 (Control of Fugitive Dust from Construction and Demolition Activities) which would reduce construction emissions. Therefore, the proposed project would not result in any new or substantially more severe impacts related to implementation of local air quality plans beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

Addendum to the Final Second Supplemental Environmental Impact Report 29

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project b. Would the project result in a cumulatively considerable net increase of any criteria pollutant for which the project region is non -attainment under an applicable federal or state ambient air quality standard?
c. Would the project expose sensitive receptors to substantial pollutant concentrations? The 2004 Final Second SEIR stated that, pursuant to the SBCAPCD requirements, construction mitigation measures are required for all projects involving earthmoving activities regardless of size or duration and proper implementation of these required would reduce fugitive dust emissions to a level that is less than significant. SBCAPCD has not adopted quantitative significance criteria for temporary construction emissions associated with conventional land development projects.

However, SBCAPCD recommends quantification of construction -related emissions, and uses 25 tons per year for reactive organic gases (ROG) or nitrogen oxides (NOx) as a guideline for determining the significance of construction impacts for all types of projects (SBCAPCD 2022b).

The California Emissions Estimator Model (CaIEEMod) Version 2022.1.1.12 was used to estimate regional air pollutant emissions associated with relocating and recompacting NHIS material within the NHIS Closed Active Area, NHIS material to be stockpiled, and NHIS material used to construct perimeter berms. Default assumptions in CaIEEMod pertaining to estimated grading schedule, vendor/worker trips, and vehicle trip lengths were utilized to calculate construction emissions for the proposed project (Appendix A).

The proposed project's grading activities would result in a combined 0.61 ton per year ROG and NOx, well below SBCAPCD's 25 tons per year threshold for ROG and NOx emissions (Appendix A). The proposed project would also continue to comply with the requirements of Mitigation Measure AQ-1 (a and b) from the 2004 Final Second SEIR, which includes vehicle maintenance and dust control measures to reduce air pollutant emissions during construction and operational activities.

Operational emission sources on the landfill site have not changed since the analysis contained in the 2004 Final Second SEIR. Rather than increasing operational areas and standards, the proposed project would reallocate existing unused airspace and extend the life of the Cell 1 Active Area of the landfill. The permitted maximum weekly tonnage for non -hazardous solid waste and recycling would increase, which is anticipated to increase the number of vehicles entering and exiting the landfill.

The average maximum vehicle throughput for the landfill was 488 vehicles per day between 2020 and 2022. Accounting for a corresponding three percent per year increase in vehicles associated with the increased refuse and recycling limits, the proposed project would result in approximately 719 vehicles per day by the end of 2034 which would not exceed the existing maximum permitted traffic volume of 810 vehicles per day anticipated in the 2004 Final Second SEIR and approved by the City of Santa Maria and County of Santa Barbara EHS during subsequent SWFP amendments and reviews between 2004 and 2022 (EHS 2022). Therefore, the proposed project would not result in new or more severe operational emissions related to traffic volumes beyond those identified in the 2004 Final Second SEIR. The proposed project would place a geocomposite gas collection layer under the Phase II Extension composite base liner groundwater protection system and an LFG perforated collector pipe within a gravel trench would be installed along the perimeter edges of the Phase II Extension base to ensure workers would not be exposed to substantial LFG concentrations.

As a result, project construction and operations would not violate air quality standards, contribute substantially to existing or projected violations, result in a net increase of a criteria pollutant for which the region is in non -attainment, or expose sensitive receptors to substantial pollutant concentration beyond what was analyzed in the 2004 Final Second SEIR. The project would not result in new or substantially more severe impacts to pollutant emissions, air quality standards, or sensitive receptors beyond those identified in the 2004 Final Second SEIR and Addenda thereto. 30 Impact Analysis
Air Quality
d. Would the project result in other emissions (such as those leading to odors) adversely affecting a substantial number of people?
No new sources of odors have been located on or adjacent to the landfill site since the analysis in the 2004 Final Second SEIR. The proposed project would increase the permitted maximum throughput of refuse to 8,820 tons per week and the permitted maximum recycling throughput to 8,820 tons per week which is anticipated to result in increased odors from throughput at the landfill compared to existing conditions; however, the proposed project would continue to comply with the requirements of Mitigation Measure AQ-3 (a through c) from the 2004 Final Second SEIR, which includes provisions to reduce potential odor impacts related to on -going daily operations associated with waste management. Therefore, the project would not result in new or substantially more severe impacts related to odor nuisance beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

Addendum to the Final Second Supplemental Environmental Impact Report 31

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32 Impact Analysis
Biological Resources

4.4 Biological Resources
Do 2004 Final
Do Proposed Any SEIR
Changes Do Any New Substantially Mitigation
Involve New Circumstances Important Measures
or Involve New or New Address or
Where Impact Substantially Substantially Information Resolve New Was Analyzed More Severe More Severe Requiring New or More in the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
Would the project:

A. Have a substantial adverse Section 4.7 No No No N/A
effect, either directly or
through habitat
modifications, on any species
identified as a candidate,
sensitive, or special status
species in local or regional
plans, policies, or regulations,
or by the California
Department of Fish and
Wildlife or U.S. Fish and
Wildlife Service?
B. Have a substantial adverse Section 4.7 No No No N/A
effect on any riparian
habitat or other sensitive
natural community
identified in local or regional
plans, policies, or
regulations, or by the
California Department of
Fish and Wildlife or U.S. Fish
and Wildlife Service?
C. Have a substantial adverse Section 4.7 No No No N/A
effect on state or federally
protected wetlands
(including, but not limited to,
marsh, vernal pool, coastal,
etc.) through direct removal,
filling, hydrological
interruption, or other
means?
D. Interfere substantially with Section 1.6, No No No N/A the movement of any native Effects
resident or migratory fish or Found Not
wildlife species or with to Be
established native resident or Significant
migratory wildlife corridors,
or impede the use of native
wildlife nursery sites?
Addendum to the Final Second Supplemental Environmental Impact Report 33

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project Do 2004 Final
Do Proposed Any SEIR
Changes Do Any New Substantially Mitigation
Involve New Circumstances Important Measures
or Involve New or New Address or
Where Impact Substantially Substantially Information Resolve New Was Analyzed More Severe More Severe Requiring New or More in the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
E. Conflict with any local Section 1.6, No No No N/A
policies or ordinances Effects
protecting biological Found Not
resources, such as a tree to Be
preservation policy or Significant
ordinance?
F. Conflict with the provisions Section 1.6, No No No N/A of an adopted Habitat Effects
Conservation Plan, Natural Found Not
Community Conservation to Be
Plan, or other approved local, Significant
regional, or state habitat
conservation plan?
a. Would the project have a substantial adverse effect, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Wildlife or U.S. Fish and Wildlife Service?
b. Would the project have a substantial adverse effect on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, or regulations, or by the California Department of Fish and Wildlife or U.S. Fish and Wildlife Service? c. Would the project have a substantial adverse effect on state or federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) through direct removal, filling, hydrological interruption, or other means?
The 2004 Final Second SEIR evaluated the environmental impacts related to the removal of existing ruderal habitat, impacts to raptors and loss of suitable nesting and foraging habitat, and impacts from the post -closure sports complex on native plant and animal species in the Santa Maria River corridor. All three impacts were determined to be less than significant without mitigation. As stated in the 2021 Addendum, much of the landfill site has been used for waste disposal or to extract soil for daily cover in the Active Area of the landfill. No native or otherwise undisturbed habitats are present on the project site.

The proposed project would occur within the existing disturbed footprint of the Santa Maria Regional Landfill in an area that is already highly disturbed and void of vegetation and other features that could support wildlife or other sensitive biological resources. The proposed project would not alter the existing disturbance footprint of the landfill or alter the Santa Maria River and its corresponding habitat located east of the project site. As a result, the proposed project would not result in new or substantially more severe impacts to candidate, sensitive, or special -status species; riparian habitat or other sensitive natural communities; or wetlands beyond those identified in the 2004 Final Second SEIR and Addenda thereto. 34 Impact Analysis
Biological Resources
d. Would the project interfere substantially with the movement of any native resident or migratory fish or wildlife species or with established native resident or migratory wildlife corridors, or impede the use of native wildlife nursery sites? The 2004 Final Second SEIR concluded that there would be no impact to wildlife movement or wildlife nursery sites due to on -going disturbance at the landfill. These conditions have not changed, and the proposed project would not result in any change in day-to-day operations which would result in alterations to the adjacent Santa Maria River. Therefore, the proposed project would not interfere with the movement of fish or wildlife species and would not result in any new or substantially more severe impacts related to the movement of wildlife species beyond those identified in the 2004 Final Second SEIR and Addenda thereto. e. Would the project conflict with any local policies or ordinances protecting biological resources, such as a tree preservation policy or ordinance?
The 2004 Final Second SEIR concluded the proposed project would not conflict with any local policies or ordinances protecting biological resources. The proposed project would occur in an already disturbed area where no protected biological resources have been documented. Therefore, the proposed project would not conflict with any local policies or ordinances protecting biological resources.
f. Would the project conflict with the provisions of an adopted Habitat Conservation Plan, Natural Community Conservation Plan, or other approved local, regional, or state habitat conservation plan?
The 2004 Final Second SEIR concluded that there would be no conflicts with conservation plans, because the landfill was not subject to any adopted Habitat Conservation Plan, Natural Community Conservation Plan, or any other applicable approved plan with provisions for protecting biological resources. Since 2004, the project site has not been included in any adopted habitat conservation plans or natural community conservation plans (California Department of Fish and Wildlife 2019).

Therefore, the proposed project would not result in any new or substantially more severe impacts associated with such conflicts beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

Addendum to the Final Second Supplemental Environmental Impact Report 35

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project This page intentionally left blank.
36 Impact Analysis
Cultural Resources

4.5 Cultural Resources
Do 2004 Final
Do Proposed Any SEIR
Changes Do Any New Substantially Mitigation
Involve New Circumstances Important Measures
or Involve New or New Address or
Where Impact Substantially Substantially Information Resolve New Was Analyzed More Severe More Severe Requiring New or More in the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
Would the project:

A. Cause a substantial adverse Section 1.6, No No No N/A change in the significance of Effects
a historical resource Found Not
pursuant to §15064.5? to Be
Significant
B. Cause a substantial adverse Section 1.6, No No No N/A change in the significance of Effects
an archaeological pursuant to Found Not
§15064.5? to Be
Significant
C. Disturb any human remains, Section 1.6, No No No N/A including those interred Effects
outside of formal Found Not
cemeteries? to Be
Significant
a. Would the project cause a substantial adverse change in the significance of a historical resource as defined in §15064.5?
b. Would the project cause a substantial adverse change in the significance of an archaeological resource pursuant to §15064.5?
c. Would the project disturb any human remains, including those interred outside of formal cemeteries?
The 2004 Final Second SEIR determined that there would be no impact to historical resources, archaeological resources, or human remains due to ongoing disturbance at the landfill. The proposed project would occur within the existing disturbed area of the landfill and would not alter the permitted disturbance footprint. Therefore, the proposed project would not result in any new or substantially more severe impacts to historical, archeological, or other cultural resources beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

Addendum to the Final Second Supplemental Environmental Impact Report 37

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project This page intentionally left blank.
38 Impact Analysis
Energy

4.6 Energy
Do 2004 Final
Do Proposed Any SEIR
Changes Do Any New Substantially Mitigation
Involve New Circumstances Important Measures
or Involve New or New Address or
Where Impact Substantially Substantially Information Resolve New Was Analyzed More Severe More Severe Requiring New or More in the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
Would the project:

A. Result in a potentially N/A; New No No No N/A
significant environmental CEQA
impact due to wasteful, checklist
inefficient, or unnecessary item added
consumption of energy subsequent
resources, during project to 2004
construction or operation? Final
Second
SEIR
B. Conflict with or obstruct a N/A; New No No No N/A
state or local plan for CEQA
renewable energy or energy checklist
efficiency? item added
subsequent
to 2004
Final
Second
SEIR
a. Would the project result in a potentially significant environmental impact due to wasteful, inefficient, or unnecessary consumption of energy resources, during project construction or operation?
b. Would the project conflict with or obstruct a state or local plan for renewable energy or energy efficiency?
The analysis in the 2004 Final Second SEIR predates updates to the CEQA Guidelines requiring the evaluation of potential impacts related to energy consumption and resources and, therefore, the analysis did not address such impacts. As with the approved waste disposal activities on the project site, the proposed project would involve the use of energy during construction and operation.

Energy use during the construction phase would be primarily in the form of fuel consumption to operate heavy equipment, light -duty vehicles, machinery, and generators for lighting. Temporary grid power may also be provided to construction trailers or electric construction equipment.

The construction contractor would be required to demonstrate compliance with applicable California Air Resource Board (CARB) regulations that restrict the idling of heavy-duty diesel motor vehicles and govern the accelerated retrofitting, repowering, or replacement of heavy-duty diesel on- and off -road equipment. Construction activities would be required to utilize fuel -efficient equipment consistent with State and federal regulations and would comply with State measures to reduce inefficient, wasteful, or unnecessary consumption of energy. Furthermore, in the interest of Addendum to the Final Second Supplemental Environmental Impact Report 39

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project both environmental awareness and cost efficiency, construction contractors would not reasonably be expected to utilize fuel in a manner that is wasteful or unnecessary. Operation of the proposed project would occur in compliance with the energy conservation requirements in the California Energy Code (Title 24, Part 6, of the California Code of Regulations). Adherence to state energy requirements would ensure that the project is consistent with current energy standards and would not result in wasteful and inefficient use of non-renewable resources due to operation. Therefore, the proposed project would not result in wasteful, inefficient, or unnecessary consumption of energy resource or conflict with plans for renewable energy or energy efficiency. 40 Impact Analysis
Geology and Soils

4.7 Geology and Soils
Do 2004 Final
Do Proposed Any SEIR
Changes Do Any New Substantially Mitigation
Involve New Circumstances Important Measures
or Involve New or New Address or
Where Impact Substantially Substantially Information Resolve New Was Analyzed More Severe More Severe Requiring New or More in the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
Would the project:

A. Directly or indirectly cause
potential substantial
adverse effects, including
the risk of loss, injury, or
death involving:

1. Rupture of a known Impact No No No N/A
earthquake fault, as G-1
delineated on the most
recent Alquist-Priolo
Earthquake Fault
Zoning Map issued by
the State Geologist for
the area or based on
other substantial
evidence of a known
fault?

2. Strong seismic ground Impact No No No N/A
shaking? G-1

3. Seismic -related ground Impact No No No N/A
failure, including G-1
liquefaction?

4. Landslides? Impact No No No N/A
G-1
B. Result in substantial soil Impact No No No N/A
erosion or the loss of topsoil? G-2
C. Be located on a geologic unit Impacts No No No N/A
or soil that is unstable, or G-2, G-3
that would become unstable
as a result of the project, and
potentially result in on- or
off -site landslide, lateral
spreading, subsidence,
liquefaction, or collapse?
Addendum to the Final Second Supplemental Environmental Impact Report 41

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project Do 2004 Final
Do Proposed Any SEIR
Changes Do Any New Substantially Mitigation
Involve New Circumstances Important Measures
or Involve New or New Address or
Where Impact Substantially Substantially Information Resolve New Was Analyzed More Severe More Severe Requiring New or More in the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
D. Be located on expansive soil, Impacts No No No N/A
as defined in Table 18-1-B of G-2, G-3
the Uniform Building Code
(1994), creating substantial
direct or indirect risks to life
or property?
E. Have soils incapable of Impacts No No No N/A
adequately supporting the G-2, G-3
use of septic tanks or
alternative wastewater
disposal systems where
sewers are not available for
the disposal of wastewater?
F. Directly or indirectly destroy Section 1.6, No No No N/A a unique paleontological Effects
resource or site or unique Found Not
geologic feature? to Be
Significant
a. Would the project directly or indirectly cause potential substantial adverse effects, including the risk of loss, injury, or death involving:

0.1 Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault?
a.2 Strong seismic ground shaking?
a.3 Seismic -related ground failure, including liquefaction? a.4 Landslides?
b. Would the project result in substantial soil erosion or the loss of topsoil? c. Would the project be located on a geologic unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on- or off -site landslide, lateral spreading, subsidence, liquefaction, or collapse?
d. Would the project be located on expansive soil, as defined in Table 18-1-8 of the Uniform Building Code (1994), creating substantial risks to life or property? e. Would the project have soils incapable of adequately supporting the use of septic tanks or alternative wastewater disposal systems where sewers are not available for the disposal of wastewater?
42 Impact Analysis
Geology and Soils
The 2004 Final Second SEIR evaluated the environmental impacts related to seismic ground shaking, erosive soil hazards, and non-structural fill soils. Impacts were determined to be less than significant with implementation of Mitigation Measures G -2(a) and G -3(a) which require implementation of a grading and erosion control plan and preparation of a geotechnical study. Unlike the original project, the proposed project does not include new permanent habitable structures. Landfill operations would continue to comply with the California Building Code (CBC), the City's Municipal Code, and General Plan Safety Element policies to minimize and/or avoid risks to life and property associated with geologic and soil hazards. Therefore, the proposed project would not result in new or substantially more severe impacts related to geological conditions beyond those identified in the 2004 Final Second SEIR and Addenda thereto.
f. Would the project directly or indirectly destroy a unique paleontological resource or site or unique geologic feature?
The 2004 Final Second SEIR determined that there would be no impact to paleontological resources due to ongoing disturbance at the landfill. The proposed project would be within the existing disturbed area of the landfill and would not alter the permitted disturbance footprint. Therefore, the proposed project would not result in any new or substantially more severe impacts to paleontological resources beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

Addendum to the Final Second Supplemental Environmental Impact Report 43

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project This page intentionally left blank.
44 Impact Analysis
Greenhouse Gas Emissions

4.8 Greenhouse Gas Emissions
Do 2004 Final
Do Proposed Any SEIR
Changes Do Any New Substantially Mitigation
Involve New Circumstances Important Measures
or Involve New or New Address or
Where Impact Substantially Substantially Information Resolve New Was Analyzed More Severe More Severe Requiring New or More in the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
Would the project:

A. Generate greenhouse gas N/A; New No No No N/A
emissions, either directly or CEQA
indirectly, that may have a checklist
significant impact on the item added
environment? subsequent
to 2004
Final
Second
SEIR
B. Conflict with an applicable N/A; New No No No N/A
plan, policy, or regulation CEQA
adopted for the purpose of checklist
reducing the emissions of item added
greenhouse gases? subsequent
to 2004
Final
Second
SEIR
a. Would the project generate greenhouse gas emissions, either directly or indirectly, that may have a significant impact on the environment?
b. Conflict with an applicable plan, policy, or regulation adopted for the purpose of reducing the emissions of greenhouse gases?
The 2004 Final Second SEIR did not address greenhouse gas emissions (GHG), because these checklist questions were not included in Appendix G of the CEQA Guidelines at the time the 2004 Final Second SEIR analysis was prepared. The City of Santa Maria has not adopted a quantitative significance threshold for GHG emissions or a specific methodology for analyzing impacts related to GHG emissions. The GHG emissions from project construction are provided for information purposes.

Construction activities for the proposed Cell 1 Extension would emit GHG emissions through the combustion of fossil fuels by heavy-duty construction equipment and through vehicle trips generated by construction workers. CaIEEMod was used to estimate emissions associated with the construction period, based on parameters such as the duration of site preparation and grading activities, area of disturbance, and anticipated equipment used during construction. Based on the CaIEEMod results, construction activity generated by the project would result in an estimated 91.9 metric tons of carbon dioxide equivalent (CO2e) (Appendix A). When amortized over the targeted

7.25 -year extension design capacity, construction activities would generate approximately 12.7 Addendum to the Final Second Supplemental Environmental Impact Report 45

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project metric tons of CO2e per year (Appendix A). The proposed project would avoid the development of the Cell 2 area and, thus, avoid GHG emissions from the construction of Cell 2. The permitted maximum weekly tonnage for non -hazardous solid waste and recycling would increase, which is anticipated to increase the number of vehicles entering and exiting the landfill. The proposed project would increase the current average maximum vehicle throughput at the landfill from approximately 488 vehicles per day to approximately 719 vehicles per day by the end of 2034 which would not exceed the existing maximum permitted traffic volume of 810 vehicles per day anticipated in the 2004 Final Second SEIR and approved by the City of Santa Maria and County of Santa Barbara EHS during subsequent SWFP amendments and reviews between 2004 and 2022 (EHS 2022). Therefore, the proposed project would not result in new or more severe impacts related to GHG emissions from traffic volumes beyond those identified in the 2004 Final Second SEIR. The proposed project would extend the operational life of the landfill which would result in GHG emissions due to operation of the landfill. However, solid waste would continue to be generated in Santa Maria regardless of the landfill operation, and extending the landfill's operation allows for the landfill to continue to serve the surrounding community rather than require solid waste generated in Santa Maria to be hauled to other, more distant landfills, necessitating longer vehicle trips and increased GHG emission from hauling trips. In addition, regulations governing greenhouse gas emissions have become more stringent since the certification of the 2004 Final Second SEIR. The proposed project would be required to comply with these regulations which would reduce GHG emissions throughout the lifetime of the landfill. As a result, the project would not generate substantial greenhouse gas emissions that may have a significant impact on the environment, and would not conflict with any applicable GHG reduction plan, policy or regulation. 46 Impact Analysis
Hazards and Hazardous Materials

4.9 Hazards and Hazardous Materials
Do 2004 Final
Do Proposed Any SEIR
Changes Do Any New Substantially Mitigation
Involve New Circumstances Important Measures
or Involve New or New Address or
Where Impact Substantially Substantially Information Resolve New Was Analyzed More Severe More Severe Requiring New or More in the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
Would the project:

A. Create a significant hazard to Section 4.5 No No No N/A the public or the Impact
environment through the S-6
routine transport, use, or
disposal of hazardous
materials?
B. Create a significant hazard to Section 4.5 No No No Yes the public or the Impact
environment through S-6
reasonably foreseeable upset
and accident conditions
involving the release of
hazardous materials into the
environment?
C. Emit hazardous emissions or Section 4.5 No No No N/A handle hazardous or acutely Impact S-6
hazardous materials,
substances, or waste within

0.25 mile of an existing or
proposed school?
D. Be located on a site that is Section 4.5 No No No N/A included on a list of
hazardous material sites
compiled pursuant to
Government Code Section
65962.5 and, as a result,
would it create a significant
hazard to the public or the
environment?
E. For a project located in an Section 1.6, No No No N/A airport land use plan or, Effects
where such a plan has not Found Not
been adopted, within two to Be
miles of a public airport or Significant
public use airport, would the
project result in a safety
hazard or excessive noise for
people residing or working in
the project area?
Addendum to the Final Second Supplemental Environmental Impact Report 47

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project Do 2004 Final
Do Proposed Any SEIR
Changes Do Any New Substantially Mitigation
Involve New Circumstances Important Measures
or Involve New or New Address or
Where Impact Substantially Substantially Information Resolve New Was Analyzed More Severe More Severe Requiring New or More in the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
F. Impair implementation of or Section 1.6, No No No N/A physically interfere with an Effects
adopted emergency response Found Not
plan or emergency to Be
evacuation plan? Significant
G. Expose people or structures,
either directly or indirectly,
to a significant risk of loss,
injury, or death involving
wildland fires?
N/A
No No No N/A
a. Would the project create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? b. Would the project create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment?
d. Would the project be located on a site that is included on a list of hazardous material sites compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment?
As described in Section 3.7, Project Site Characteristics, the Santa Maria Regional Landfill is classified as a Class III disposal facility which is not permitted to accept liquid or solid hazardous waste. There is a Household Hazardous Waste Facility present at the landfill; however, as stated in the 2004 Final Second SEIR, household hazardous waste is kept on -site for a period no longer than 90 days. The proposed project would not expand the existing Household Hazardous Waste Facility at the Santa Maria Regional Landfill. The proposed project would increase the permitted maximum weekly tonnage for non -hazardous solid waste and recycling; however, this change would not result in an increase in the transport, use, or disposal of hazardous waste at the project site. A review of the State Water Resources Control Board's (SWRCB) GeoTracker database was conducted in May 2023 to identify environmental records related to any potential hazardous materials sites on or in proximity to project site. The GeoTracker search did not identify any new hazardous materials sites on or within 1,000 feet of the project site (SWRCB 2023).

The proposed project would require regrading approximately 215,000 CY of NHIS material to develop a foundation and construct perimeter berms for the Phase II Extension area. As determined in the 2004 Final Second SEIR, landfill employees could be exposed to NHIS during the transport and/or disposal of these materials. Although these hydrocarbon -impacted soils would be in non- hazardous concentrations, improper handling of these materials could result in adverse health impacts to landfill employees. The proposed project would continue to comply with the requirements of Mitigation Measure S -2(d) from the 2004 Final Second SEIR, which includes provisions to minimize potential exposure of landfill employees to NHIS. 48 Impact Analysis
Hazards and Hazardous Materials
The proposed project would also reroute existing LFG collection wells and install additional LFG collection wells within the Cell I Extension refuse waste fill as needed. These LFG collection wells shall not be located on existing structures at the landfill. The proposed projects would continue to comply with the requirements of Mitigation Measure S -1(c) from the 2004 Final Second SEIR which requires LFG extraction systems to remain active during all construction activities that involve ground disturbance.

Hard -to -handle materials including bulky wastes, construction and demolition debris, and inert debris received after 12:00 p.m. may not be able to be buried/covered by the end of the working day without posing a risk to landfill equipment and would require excessive amounts of cover material due to the nature and size of the material. To avoid turning away customers who arrive after 12:00 p.m. with non-putrescible hard -to -handle waste materials, the proposed project would allow for these materials to be unloaded in an isolated area near the active face or next fill area and may remain uncovered provided that it does not result in uncontrolled vectors, fires, odors, blowing litter, and does not present a threat to human health and the environment. These materials will be buried/covered as soon as practical but not later than by the end of the following day to avoid any health and safety risks.

Based on the discussion above, the proposed project would not result in any new or more severe impacts to the public or environment through the transport, use, disposal, or release of hazardous materials beyond those identified in the 2004 Final Second SEIR and Addenda thereto. c. Would the project emit hazardous emissions or handle hazardous or acutely hazardous materials, substances, or waste within 0.25 mile of an existing or proposed school? Inactive portions of the landfill are located approximately one quarter mile from Pioneer Valley High School located at 675 Panther Drive. However, active portions of the landfill, including the project site, are located one mile east of the high school. No routine transport, use, or disposal, of hazardous materials occurs at the landfill and conditions have not changed since the 2004 Final Second SEIR analysis. The proposed project would not expand the existing Household Hazardous Waste Facility or involve the usage of hazardous materials beyond what was evaluated in the 2004 Final Second SEIR. Therefore, the proposed project would not result in new or substantially more severe impacts to surrounding schools due to hazardous emissions and/or hazardous materials handling beyond those identified in the 2004 Final Second SEIR and Addenda thereto. e. For a project located in an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard or excessive noise for people residing or working in the project area? The 2004 Final Second SEIR did not identify any impacts related to aviation related safety hazards.

The Santa Maria Airport, located approximately five miles southwest from the project site, is the closest airport to the project site. The project site is not located in any of the Santa Maria Airport's identified noise or safety compatibility zones (SBCAG 2023). The proposed project would occur within the existing footprint of the Santa Maria Regional Landfill and would therefore not result in any new or substantially more severe impacts to safety associated with airport operations beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

Addendum to the Final Second Supplemental Environmental Impact Report 49

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project f. Would the project impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan?
No impacts related to adopted emergency response or evacuation plans were identified in the 2004 Final Second SEIR. Construction of the proposed project would occur within the existing footprint of the Santa Maria Regional Landfill. Once completed, the proposed project would not expand the maximum permitted traffic volume at the landfill. Therefore, the proposed project would not result in any new or substantially more severe impacts related to emergency response or evacuation plans beyond those identified in the 2004 Final Second SEIR and Addenda thereto. g. Would the project expose people or structures, either directly or indirectly, to a significant risk of loss, injury, or death involving wildland fires?
The landfill and project site does not include any forests or wildlands, and the surrounding land uses include agricultural production. No impacts associated with wildfire related safety risks were identified in the 2004 Final Second SEIR. The proposed project would occur entirely within the permitted, disturbed landfill footprint and would not result in substantial impacts associated with wildland fire hazards.
50 Impact Analysis
Hydrology and Water Quality

4.10 Hydrology and Water Quality
Do 2004 Final
Do Proposed Any SEIR
Changes Do Any New Substantially Mitigation
Involve New Circumstances Important Measures
or Involve New or New Address or
Where Impact Substantially Substantially Information Resolve New Was Analyzed More Severe More Severe Requiring New or More in the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
Would the project:

A. Violate any water quality Section 4.2 No No No N/A
standards or waste discharge Impact WR-
requirements or otherwise 1
substantially degrade surface
or ground water quality?
B. Substantially decrease Section 4.2 No No No N/A
groundwater supplies or Impact WR-
interfere substantially with 2
groundwater recharge such
that the project may impede
sustainable groundwater
management of the basin?
C. Substantially alter the
existing drainage pattern of
the site or area, including
through the alteration of the
course of a stream or river or
through the addition of
impervious surfaces, in a
manner which would:
(i) Result in substantial Section 4.2 No No No N/A
erosion or siltation on- Impact WR-
or off -site 3
(ii) Substantially increase Section 4.2 No No No N/A
the rate or amount of Impact WR-
surface runoff in a 3
manner which would
result in flooding on- or
off -site
(iii) Create or contribute Section 4.2 No No No N/A
runoff water which Impact WR-
would exceed the 3
capacity of existing or
planned stormwater
drainage systems or
provide substantial
additional sources of
polluted runoff
Addendum to the Final Second Supplemental Environmental Impact Report 51

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project Do 2004 Final
Do Proposed Any SEIR
Changes Do Any New Substantially Mitigation
Involve New Circumstances Important Measures
or Involve New or New Address or
Where Impact Substantially Substantially Information Resolve New Was Analyzed More Severe More Severe Requiring New or More in the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
(iv) Impede or redirect flood Section 4.2 No No No N/A
flows? Impact WR-
3 D. In flood hazard, tsunami, or Section 1.6, No No No N/A seiche zones, risk release of Effects
pollutants due to project Found Not
inundation? to Be
Significant
E. Conflict with or obstruct Section 4.2 No No No N/A
implementation of a water Impact WR-
quality control plan or 1
sustainable groundwater
management plan?
a. Would the project violate any water quality standards or waste discharge requirements or otherwise substantially degrade surface or ground water quality? c. Would the project substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river or through the addition of impervious surfaces, in a manner which would:
i. Result in substantial erosion or situation on- or off -site? ii. Substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or off -site?
iii. Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems or provide substantial additional sources of polluted runoff? iv. Impede or redirect flood flows?
e. Would the project conflict with or obstruct implementation of a water quality control plan or sustainable groundwater management plan?
The project site has a Contact Water Collection System which runs along the perimeter of the NHIS area and collects contact water from French drains and transfers them within solid pipes to the four storage tanks located on site. The proposed project would keep the Contact Water Collection System under the Phase II Extension area. The proposed project would also install a Subtitle "D" liner system for the purposes of groundwater protection. The proposed project would install a LCRS mainline collector pipe along the southwestern edge of the Phase II Extension floor, draining towards the existing Cell 1 sump collection tank farm. The LCRS collector pipe would have lateral piping which runs parallel to the mainline collector pipe from the northeast to the southwest to assist in the collection of the leachate generated. The LCRS pipelines would be enclosed within a high -density polyethylene pipe system with leak detection and removal system to prevent leaks. The proposed project's final design would increase the current NHIS top deck from one percent to two 52 Impact Analysis
Hydrology and Water Quality
percent grade to ensure stormwater runoff would drain to existing perimeter drainage channels via down drains, which would be directed to the existing stormwater retention basin onsite. The proposed project would not change the footprint of the site, or otherwise affect the 70 -foot -wide County Flood Control Property located adjacent to the landfill. Because the proposed project would disturb more than one acre, construction would be subject to the requirements of the National Pollutant Discharge Elimination System Construction General Permit which includes the preparation and implementation of a Storm Water Pollution Prevention Plan and associated best management practices to control erosion, sediment release, and otherwise reduce the potential for discharge of pollutants from construction into stormwater. Therefore, with the proposed liner system, drainage features within the project site, and regulatory compliance, the proposed project would not result in any new or substantially more severe impacts related to surface or groundwater water quality or drainage beyond those identified in the 2004 Final Second SEIR and Addenda thereto. b. Would the project substantially decrease groundwater supplies or interfere substantially with groundwater recharge such that the project may impede sustainable groundwater management of the basin?
As discussed in Section 4.19, Utilities and Service Systems, the proposed project would not result in any change to water supply or availability. The project site is not suitable for groundwater recharge as refuse could contribute to groundwater pollution. Therefore, the proposed project would not result in any new or substantially more severe impacts to groundwater supplies or groundwater recharge beyond those identified in the 2004 Final Second SEIR and Addenda thereto. d. In flood hazard, tsunami, or seiche zones, would the project risk release of pollutants due to project inundation?
The Federal Emergency Management Agency (FEMA) publishes Flood Insurance Rate Maps (FIRMS) which indicate flood hazard zones. The FIRM for the project site has been updated since the 2004 Final Second SEIR. The landfill is located within FIRMS #06083C0185F and #06083CO205F, both effective as of September 30, 2005 (FEMA 2023). The FIRMs depict the landfill as located in Zone X, which is categorized as an area of minimal flood hazards. The project site is located approximately 16 miles from the Pacific Ocean and therefore is not subject to tsunamis. The project site is not located in the vicinity of a lake such that the project site is at the risk of seiche. The proposed project would not involve the construction of buildings and therefore would not risk the release of pollutants in buildings due to inundation. Therefore, the proposed project would not result in any new or substantially more severe impacts related to the risk of pollutants due to inundation beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

Addendum to the Final Second Supplemental Environmental Impact Report 53

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project This page intentionally left blank.
54 Impact Analysis
Land Use and Planning

4.1 1 Land Use and Planning
Do 2004 Final
Do Proposed Any SEIR
Changes Do Any New Substantially Mitigation
Involve New Circumstances Important Measures
or Involve New or New Address or
Where Impact Substantially Substantially Information Resolve New Was Analyzed More Severe More Severe Requiring New or More in the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
Would the project:

A. Physically divide an
established community?
B. Cause a significant
environmental impact due to
a conflict with any land use
plan, policy, or regulation
adopted for the purpose of
avoiding or mitigating an
environmental effect?
Section 1.6, No No No N/A
Effects
Found Not
to Be
Significant
Section 4.4 No No No N/A
Impacts
LU-1, LU-4
a. Would the project physically divide an established community? b. Would the project cause a significant environmental impact due to a conflict with any land use plan, policy, or regulation adopted for the purpose of avoiding or mitigating an environmental effect?
The project site is currently used for landfill operations, and no established communities are located within the project site or footprint of the landfill. The project site is designated in the General Plan as Recreational Open Space (ROS) and is zoned as Open Space (OS). Landfill operations are a permitted use under these designations. The proposed project would increase the recycling permitted maximum weekly disposal limit; however, this would be done to ensure recycled materials are diverted consistent with the requirements of the California Integrated Waste Management Act. In addition, the proposed project would increase the permitted maximum weekly tonnage for non -hazardous solid waste to 8,820 tons per week and the maximum weekly tonnage for recyclables to 8,820 tons per week to accommodate an increase of three percent total solid waste generation per year through late 2034, as anticipated in the 2004 Final Second SEIR and consistent with previous permit updates to account for such growth. While this change would require an increased permitted maximum solid waste throughput, the increase would assist the landfill to meet Santa Maria's solid waste collection needs, and landfill operations would continue to occur in compliance with applicable regulations related to solid waste disposal. Therefore, the proposed project would not result in any new or substantially more severe impacts associated with land use beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

Addendum to the Final Second Supplemental Environmental Impact Report 55

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project This page intentionally left blank.
56 Impact Analysis
Mineral Resources

4.12 Mineral Resources
Do 2004 Final
Do Proposed Any SEIR
Changes Do Any New Substantially Mitigation
Involve New Circumstances Important Measures
or Involve New or New Address or
Where Impact Substantially Substantially Information Resolve New Was Analyzed More Severe More Severe Requiring New or More in the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
Would the project:

A. Result in the loss of Section 1.6, No No No N/A
availability of a known Effects
mineral resource that would Found Not
be of value to the region and to Be
the residents of the state? Significant
B. Result in the loss of Section 1.6, No No No N/A
availability of a locally Effects
important mineral resource Found Not
recovery site delineated on a to Be
local general plan, specific Significant
plan, or other land use plan?
a. Would the project result in the loss of availability of a known mineral resource that would be of value to the region and the residents of the state?
b. Would the project result in the loss of availability of a locally important mineral resource recovery site delineated on a local general plan, specific plan, or other land use plan? No mining activities or extraction of mineral resources currently occur at the landfill, and the 2004 Final Second SEIR concluded the project site does not contain known mineral resources, and that operations of the landfill would not affect the availability of known mineral resources. According to the Resources Management Element of the City of Santa Maria General Plan, the Santa Maria River channel provides valuable mineral resources. The river contains the largest resources of Portland Cement Concrete -grade aggregate and approximately 90 percent of the available alluvial sand and gravel resources in the Santa Barbara and San Luis Obispo counties region (City of Santa Maria 2001). Although the project site is located adjacent to the Santa Maria River, the proposed project would not change or preclude the extraction of these resources, or otherwise affect existing mineral resources in the Santa Maria River. Since the proposed project would not result in the loss of available resources, the proposed project would not result in any new or substantially more severe impacts to mineral resources beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

Addendum to the Final Second Supplemental Environmental Impact Report 57

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project This page intentionally left blank.
58 Impact Analysis
Noise

4.13 Noise
Do 2004 Final
Do Proposed Any SEIR
Changes Do Any New Substantially Mitigation
Involve New Circumstances Important Measures
or Involve New or New Address or
Where Impact Substantially Substantially Information Resolve New Was Analyzed More Severe More Severe Requiring New or More in the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
Would the project:

A. Generate a substantial Section 4.8 No No No N/A
temporary or permanent Impacts
increase in ambient noise N-1, N-2
levels in the vicinity of the N-3, N-4
project in excess of standards
established in the local
general plan or noise
ordinance, or applicable
standards of other agencies?
B. Generate excessive N/A No No No N/A
groundborne vibration or
groundborne noise levels?
C. For a project located within Section 1.6, No No No N/A the vicinity of a private Effects
airstrip or an airport land use Found Not
plan or, where such a plan to Be
has not been adopted, within Significant
two miles of a public airport
or public use airport, expose
people residing or working in
the project area to excessive
noise levels?
a. Would the project result in generation of a substantial temporary or permanent increase in ambient noise levels in the vicinity of the project in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? b. Would the project generate excessive groundborne vibration or groundborne noise levels? Grading activities for development of the proposed project would be similar in scale and nature to normal landfill operations occurring at the Santa Maria Regional Landfill. Grading activities would not require the use of jackhammers or other construction equipment which could generate substantial noise or groundborne vibration. The proposed project would extend the existing Cell 1 Active Area to allow additional disposal in the Cell 1 Active Area. The Cell 1 Active Area is currently used for material disposal and, thus, produces operational noise under existing conditions. The proposed project would increase the current annual permitted total throughput to accommodate an increase in total solid waste generation of three percent per year through late 2034, as anticipated in the 2004 Final Second SEIR and consistent with previous permit updates to account for such growth. The proposed project is anticipated to increase the average maximum vehicle throughput Addendum to the Final Second Supplemental Environmental Impact Report 59

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project for the landfill from 488 vehicles per day to approximately 719 vehicles per day by the end of 2034 which would result in increased vehicle noise; however, the vehicle count would not exceed the existing maximum permitted traffic volume of 810 vehicles per day anticipated in the 2004 Final Second SEIR and approved by the City of Santa Maria and County of Santa Barbara EHS during subsequent SWFP amendments and reviews between 2004 and 2022 (EHS 2022). Therefore, the proposed project would not result in new or substantially more severe impacts related to noise from permitted traffic volumes beyond those identified in the 2004 Final Second SEIR. Accordingly, the expansion of the Cell 1 Active Area would not result in a substantial exceedance in operational noise sources beyond what was anticipated in the 2004 Final Second SEIR and Addenda thereto.

Because the project site is located within the existing footprint of the Santa Maria Regional Landfill, the proposed project would not result in operational noise sources closer to sensitive receptors than current landfill operations. Therefore, the proposed project would not result in any new or substantially more severe impacts related to noise or vibration generated during construction and operation beyond those identified in the 2004 Final Second SEIR and Addenda thereto. c. Would the project be located within the vicinity of a private airstrip or an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, and expose people residing or working in the project area to excessive noise levels? The 2004 Final Second SEIR did not identify any impacts related to airport noise. The Santa Maria Airport, located approximately five miles southwest from the project site, is the closest airport to the project site. The project site is not located in any of the Santa Maria Airport's identified noise compatibility zones (SBCAG 2023). In addition, there are no private airstrips in Santa Maria (Federal Aviation Administration 2023). The proposed project would occur within the existing footprint of the Santa Maria Regional Landfill and would therefore not result in any new or substantially more severe impacts related to airport noise beyond those identified in the 2004 Final Second SEIR and Addenda thereto.
60 Impact Analysis
Population and Housing

4.14 Population and Housing
Do 2004 Final
Do Proposed Any SEIR
Changes Do Any New Substantially Mitigation
Involve New Circumstances Important Measures
or Involve New or New Address or
Where Impact Substantially Substantially Information Resolve New Was Analyzed More Severe More Severe Requiring New or More in the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
Would the project:

A. Induce substantial unplanned
population growth in an area,
either directly (e.g., by
proposing new homes and
businesses) or indirectly (e.g.,
through extension of roads
or other infrastructure)?
B. Displace substantial numbers
of existing people or housing,
necessitating the
construction of replacement
housing elsewhere?
Section 5.2 No No No N/A
Population
Growth
Section 1.6, No No No N/A
Effects
Found Not
to Be
Significant
a. Would the project induce substantial unplanned population growth in an area, either directly (e.g., by proposing new homes and businesses) or indirectly (e.g., through extension of roads or other infrastructure)?
The 2004 Final Second SEIR determined no significant impacts related to population and housing would occur. The proposed project would not construct residential or commercial development and therefore would not directly induce substantial unplanned population growth. The proposed project would increase the permitted maximum throughput of refuse to 8,820 tons per week and the permitted maximum recycling throughput to 8,820 tons per week. The proposed project would not cause an increase in solid waste generation but would rather fulfill the permit requirements to accommodate an increase of three percent total solid waste generation per year through late 2034 which was anticipated in the 2004 Final Second SEIR and consistent with previous permit updates to account for such growth. Accordingly, the proposed project realizes the planned expansion of the landfill's throughput increase. Therefore, the proposed project would not indirectly induce substantial unplanned population growth. Overall, the proposed project would not result in any new or substantially more severe impacts related to population growth beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

Addendum to the Final Second Supplemental Environmental Impact Report 61

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project b. Would the project displace substantial numbers of existing people or housing, necessitating the construction of replacement housing elsewhere?
The proposed project would occur within the existing permitted landfill site, where active waste management operations occur. There are no residences or other habitable structures located on the project site. Therefore, the proposed project would not displace people or housing. The proposed project would not result in any new or substantially more severe impacts related to population growth or housing/population displacement beyond those identified in the 2004 Final Second SEIR and Addenda thereto.
62 Impact Analysis
Public Services

4.15 Public Services
Do 2004 Final
Do Proposed Any SEIR
Changes Do Any New Substantially Mitigation
Involve New Circumstances Important Measures
or Involve New or New Address or
Where Impact Substantially Substantially Information Resolve New Was Analyzed More Severe More Severe Requiring New or More in the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
1 Would the project:

A. Result in substantial adverse
physical impacts associated
with the provision of new or
physically altered
governmental facilities, or
the need for new or
physically altered
governmental facilities, the Section
construction of which could 4.10
cause significant
environmental impacts, in
order to maintain acceptable
service ratios, response times
or other performance
objectives for any of the
public services:
1 Fire protection? Impact PS -1 No No No N/A
2 Police protection? Impact PS -2 No No No N/A
3 Schools? Section 1.6, No No No N/A
Effects
Found Not
to Be
Significant
4 Parks? Section 1.6, No No No N/A
Effects
Found Not
to Be
Significant
5 Other public facilities? Section 1.6, No No No N/A
Effects
Found Not
to Be
Significant
Addendum to the Final Second Supplemental Environmental Impact Report 63

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project a. Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, or the need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for:

1. Fire protection?

2. Police protection?
No impacts to police or fire protection services were identified in the 2004 Final Second SEIR. The proposed project would extend the existing Cell 1 Active Area within the footprint of the Santa Maria Regional Landfill which would not require additional fire or police protection services beyond existing conditions. The proposed project would also adjust the permitted hours of operation starting time from 5:00 am to 4:00 am to accommodate disposal of materials collected from commercial businesses. These additional nighttime activities would increase the need for site security; however, as described in the 2004 Final Second SEIR, additional site security would be provided by the landfill operator. Accordingly, the proposed project would not necessitate the provision of new or physically altered fire or police stations. Therefore, the proposed project would not result in any new or substantially more severe impacts related to the provision of new or expanded police or fire services beyond those identified in the 2004 Final Second SEIR and Addenda thereto.
a. Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, or the need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for:

3. Schools?

4. Parks?

5. Other public facilities?
No impacts to schools, parks, or other public facilities were identified in the 2004 Final Second SEIR.

As described in Section 4.14, Population and Housing, the proposed project would not construct residences or otherwise induce population growth; therefore, the proposed project would not generate additional park users, school -aged children, or new population that would utilize public facilities beyond existing conditions. Therefore, the proposed project would not result in any new or substantially more severe impacts related to school, parks, or public facilities beyond those identified in the 2004 Final Second SEIR and Addenda thereto. 64 Impact Analysis
Recreation

4.16 Recreation
Do 2004 Final
Do Proposed Any SEIR
Changes Do Any New Substantially Mitigation
Involve New Circumstances Important Measures
or Involve New or New Address or
Where Impact Substantially Substantially Information Resolve New Was Analyzed More Severe More Severe Requiring New or More in the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
Would the project:

A. Increase the use of existing Section 1.6, No No No N/A neighborhood and regional Effects
parks or other recreational Found Not
facilities such that substantial to Be
physical deterioration of the Significant
facility would occur or be
accelerated?
B. Include recreational facilities Section 1.6, No No No N/A or require the construction Effects
or expansion of recreational Found Not
facilities which might have an to Be
adverse physical effect on Significant,
the environment? and
throughout
2004 Final
Second
SEIR
a. Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated?
b. Would the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? The 2004 Final Second SEIR did not identify substantial impacts related to recreation. The proposed project would extend the Cell 1 Active Area within the existing landfill and would not affect any recreational facilities. As described in Section 4.14, Population and Housing, the proposed project would not generate population growth; therefore, the proposed project would not require the construction or expansion of new recreational facilities. The proposed project would not result in any new or substantially more severe impacts related to recreational facilities beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

Addendum to the Final Second Supplemental Environmental Impact Report 65

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project This page intentionally left blank.
66 Impact Analysis
Transportation

4.17 Transportation
Do 2004 Final
Do Proposed Any SEIR
Changes Do Any New Substantially Mitigation
Involve New Circumstances Important Measures
or Involve New or New Address or
Where Impact Substantially Substantially Information Resolve New Was Analyzed More Severe More Severe Requiring New or More in the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
Would the project:

A. Conflict with a program, plan, Section 4.6 No No No N/A ordinance or policy Impacts
addressing the circulation T-1, T-2,
system, including transit, T-5, T-6
roadway, bicycle and
pedestrian facilities?
B. Conflict or be inconsistent N/A; New No No No N/A
with CEQA Guidelines section CEQA
15064.3, subdivision (b)? checklist
item added
subsequent
to 2004
Final
Second
SEIR
C. Substantially increase Section 4.6 No No No N/A
hazards due to a geometric Impacts
design feature (e.g., sharp T-3, T-4
curves or dangerous
intersections) or
incompatible use (e.g., farm
equipment)?
D. Result in inadequate Section 1.6, No No No N/A
emergency access? Effects
Found Not
to Be
Significant
a. Would the project conflict with a program, plan, ordinance or policy addressing the circulation system, including transit, roadway, bicycle and pedestrian facilities? The proposed project would occur within the existing footprint of the Santa Maria Regional Landfill and would not require the alteration of existing public transit, bicycle or pedestrian facilities. The proposed project would not result in population growth and therefore would not necessitate alterations to existing public transit, bicycle or pedestrian facilities. Therefore, the proposed project would not result in new or more severe impacts related to conflicts with a program, plan, ordinance, or policy addressing the circulation system beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

Addendum to the Final Second Supplemental Environmental Impact Report 67

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project b. Would the project conflict or be inconsistent with CEQA Guidelines section 15064.3, subdivision (b)?
Since adoption of the 2004 Final Second SEIR, the CEQA statutes and guidelines have been revised to require evaluation of impacts on the local transportation and circulation system on the basis of vehicle miles traveled (VMT). Pursuant to Senate Bill 743, the CEQA Guidelines have been updated to incorporate VMT as the primary metric for analyzing transportation impacts under CEQA. This update occurred after the preparation of the 2004 Final Second SEIR; therefore, the 2004 Final Second SEIR does not provide an analysis of VMT.

The proposed project would increase the permitted maximum throughput of refuse and recycling at the landfill to accommodate an increase of three percent total solid waste generation per year through late 2034, as anticipated in the 2004 Final Second SEIR and consistent with previous permit updates to account for such growth. As a result, the average maximum vehicle throughput for the landfill, estimated at 488 vehicles per day, is anticipated to increase to approximately 719 vehicles per day by late 2034. This increase in vehicles per day would not exceed the existing maximum permitted traffic volume of 810 vehicles per day anticipated in the 2004 Final Second SEIR and approved by the City of Santa Maria and County of Santa Barbara EHS during subsequent SWFP amendments and reviews between 2004 and 2022 (EHS 2022). Therefore, the proposed project would not result in new or substantially more severe impacts related to permitted traffic volumes beyond what was previously evaluated. The proposed project would utilize existing soils at the landfill and would not require waste hauling trips beyond the minimal trips required for workers to arrive and depart at the project site during grading activities. Therefore, the proposed project would not generate VMT that would be inconsistent with CEQA Guidelines Section 15064.3(b). c. Would the project substantially increase hazards due to a geometric design feature (e.g., sharp curves or dangerous intersections) or incompatible use (e.g., farm equipment)? d. Would the project result in inadequate emergency access? The 2004 Final Second SEIR identified significant but mitigable impacts related to traffic hazards and less than significant impacts related to inadequate emergency access. The proposed project would include the installation of a 50 -foot -wide access road on the southeastern side of the Phase II Extension area to maintain access to the Cell 1 Active Area during operation and post closure maintenance. The access road would be designed in accordance with applicable State regulations such as the California Fire Code which sets standards for the design and construction of access roads. The installation and operation of the access road would allow for maintained access throughout the landfill site for daily operations and emergency vehicles and would not result in substantial traffic hazards or inadequate emergency access. Therefore, the proposed project would not result in any new or substantially more severe impacts related to traffic hazards or emergency access beyond those identified in the 2004 Final Second SEIR and Addenda thereto. 68 Impact Analysis
Tribal Cultural Resources

4.18 Tribal Cultural Resources
Do 2004 Final
Do Proposed Any SEIR
Changes Do Any New Substantially Mitigation
Involve New Circumstances Important Measures
or Involve New or New Address or
Where Impact Substantially Substantially Information Resolve New Was Analyzed More Severe More Severe Requiring New or More in the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
Would the project cause a substantial adverse change in the significance of a tribal cultural resource, defined in a Public Resources Code Section 21074 as either a site, feature, place, or cultural landscape that is geographically defined in terms of the size and scope of the landscape, sacred place, or object with cultural value to a California Native American tribe, and that is:

A. Listed or eligible for listing N/A; New No No No N/A in the California Register of CECA
Historical Resources, or in a checklist
local register of historical item added
resources as defined in subsequent
Public Resources Code to 2004
Section 5020.1(k)? Final
Second
SEIR
B. A resource determined by N/A; New No No No N/A
the lead agency, in its CECA
discretion and supported by checklist
substantial evidence, to be item added
significant pursuant to subsequent
criteria set forth in to 2004
subdivision (c) of Public Final
Resources Code Section Second
5024.1? In applying the SEIR
criteria set forth in
subdivision (c) of Public
Resources Code Section
5024.1, the lead agency
shall consider the
significance of the resource
to a California Native
American tribe.

Would the project cause a substantial adverse change in the significance of a tribal cultural resource, defined in a Public Resources Code Section 21074 as either a site, feature, place, or cultural landscape that is geographically defined in terms of the size and scope of the landscape, sacred place, or object with cultural value to a California Native American tribe, and that is:

Addendum to the Final Second Supplemental Environmental Impact Report 69

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project a. Listed or eligible for listing in the California Register of Historical Resources, or in a local register of historical resources as defined in Public Resources Code Section 5020.1(k)? b. A resource determined by the lead agency, in its discretion and supported by substantial evidence, to be significant pursuant to criteria set forth in subdivision (c) of Public Resources Code Section 5024.1. In applying the criteria set forth in subdivision (c) of Public Resources Code Section 5024.1, the lead agency shall consider the significance of the resource to a California Native American tribe?
The 2004 Final Second SEIR did not directly address Tribal Cultural Resources, as this issue area was not included in Appendix G of the CEQA Guidelines at the time. Effective July 1, 2015, Assembly Bill (AB) 52 specifies that a project that may cause a substantial adverse change to a defined Tribal Cultural Resources (TCR) may result in a significant effect on the environment (California Public Resources Code [PRC] Section 21084.2). It further states that the lead agency shall establish measures to avoid impacts that would alter the significant characteristics of a Tribal Cultural Resource, when feasible (PRC Section 21084.3).

AB 52 requires tribes interested in development projects within a traditionally and culturally affiliated geographic area to notify a lead agency of such interest and to request notification of future projects subject to CEQA prior to determining if a negative declaration, mitigated negative declaration, or environmental impact report is required for a project. The lead agency is then required to notify the tribe within 14 days of deeming a development application subject to CEQA complete to notify the requesting tribe as an invitation to consult on the project. Because the 2004 Final Second SEIR, from which this Addendum tiers, was initiated prior to July 2015, Native American consultation pursuant to AB 52 is not required for the proposed project. As stated in Section 4.5, Cultural Resources, no historical or archaeological resources have been identified at the landfill, and the project site is within an existing disturbed area of the landfill and would not alter the permitted disturbance footprint. Therefore, the proposed project would not result in substantial impacts to Tribal Cultural Resources.
70 Impact Analysis
Utilities and Service Systems

4.19 Utilities and Service Systems
Do 2004 Final
Do Proposed Any SEIR
Changes Do Any New Substantially Mitigation
Involve New Circumstances Important Measures
or Involve New or New Address or
Where Impact Substantially Substantially Information Resolve New Was Analyzed More Severe More Severe Requiring New or More in the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
Would the project:

A. Require or result in the Impact LU- No No No N/A
relocation or construction of 3
new or expanded water,
wastewater treatment or
storm water drainage,
electric power, natural gas,
or telecommunications
facilities, the construction or
relocation of which could
cause significant
environmental effects?
B. Have sufficient water Impact WR- No No No N/A
supplies available to serve 4
the project and reasonably
foreseeable future
development during normal,
dry and multiple dry years?
C. Result in a determination by Impact LU- No No No N/A the wastewater treatment 3
provider which serves or may
serve the project that it has
adequate capacity to serve
the project's projected
demand in addition to the
provider's existing
commitments?
D. Generate solid waste in Impact LU- No No No N/A
excess of State or local 4
standards, or in excess of the
capacity of local
infrastructure, or otherwise
impair the attainment of
solid waste reduction goals?
E. Comply with federal, state, Impact LU- No No No N/A
and local management and 4
reduction statutes and
regulations related to solid
waste?
Addendum to the Final Second Supplemental Environmental Impact Report 71

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project a. Would the project require or result in the relocation or construction of new or expanded water, wastewater treatment or storm water drainage, electric power, natural gas, or telecommunications facilities, the construction or relocation of which could cause significant environmental effects?
c. Would the project result in a determination by the wastewater treatment provider which serves or may serve the project that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments?
The 2004 Final Second SEIR did not identify impacts to wastewater system services due to the project's consistency with the General Plan buildout and growth projections. The 2004 Final Second SEIR did not include an evaluation of impacts to telecommunications, electric power, and natural gas facilities. Impacts to stormwater facilities were determined to be less than significant with implementation of mitigation in the 2004 Final Second SEIR.

The proposed project would not result in population growth or otherwise increase wastewater generation at the project site. The proposed project would not require the construction of additional electric power, natural gas, or telecommunications facilities. The proposed project's final design would increase the current NHIS top deck from one percent to two percent grade to ensure stormwater runoff would drain to existing perimeter drainage channels via down drains, which would be directed to the existing stormwater retention basin onsite. The proposed project would not change the footprint of the landfill site, or otherwise affect the 70 -foot -wide County Flood Control Property located adjacent to the landfill. Accordingly, the proposed project would not require additional stormwater infrastructure. Therefore, the proposed project would not result in new or substantially more severe impacts to wastewater, stormwater drainage, electric power, natural gas, or telecommunications facilities or capacity beyond those identified in the 2004 Final Second SEIR and Addenda thereto.
b. Would the project have sufficient water supplies available to serve the project and reasonably foreseeable future development during normal, dry and multiple dry years? The 2004 Final Second SEIR determined the City would provide adequate water supply to the landfill. According to the City's 2020 Urban Water Management Plan, water supplies from local groundwater and purchased water exceed total future estimated water demands under normal, single -dry, and multiple dry years (City of Santa Maria 2021). The proposed project would not increase existing water supply demands. Therefore, the proposed project would not result any new or substantially more severe impacts related to available water supply beyond those identified in the 2004 Final Second SEIR and Addenda thereto.
d. Would the project generate solid waste in excess of State or local standards, or in excess of the capacity of local infrastructure, or otherwise impair the attainment of solid waste reduction goals?
e. Would the project comply with federal, state, and local management and reduction statutes and regulations related to solid waste?
The 2004 Final Second SEIR determined no significant impacts would occur related to conflicts with local regulations related to solid waste because the volume of waste accepted at the landfill would not change. The proposed project would increase the recycling permitted maximum weekly disposal limit at the landfill. However, this increase is in order to ensure recycled materials are diverted consistent with the requirements of the California Integrated Waste Management Act, which 72 Impact Analysis
Utilities and Service Systems
requires a minimum 50 percent diversion rate. Therefore, the increase in recycled permitted maximum weekly disposal would occur in compliance with state regulations related to solid waste.

In addition, the proposed project would increase the maximum weekly tonnage for non -hazardous solid waste to accommodate an approximate three percent annual growth in refuse collected anticipated in the 2004 Final Second SEIR. This increase in permitted maximum weekly tonnage is intended to accommodate forecasted population growth and would not increase the rate of solid waste generation in Santa Maria. These increases in permitted capacities would be granted by the California Department of Resources, Recycling, and Recovery in compliance with existing state regulations related to solid waste. Furthermore, the intent of the proposed project is to provide increased capacity of the Santa Maria Regional Landfill to adequately serve Santa Maria until Los Flores IWMF is available for use. Once completed, the proposed project would assist in ensuring Santa Maria has adequate local solid waste infrastructure. Therefore, the proposed project would not result in any new or substantially more severe impacts related to solid waste disposal or compliance with applicable solid waste statutes and regulations beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

Addendum to the Final Second Supplemental Environmental Impact Report 73

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project This page intentionally left blank.
74 Impact Analysis
Wildfire

4.20 Wildfire
Do 2004 Final
Do Proposed Any SEIR
Changes Do Any New Substantially Mitigation
Involve New Circumstances Important Measures
or Involve New or New Address or
Where Impact Substantially Substantially Information Resolve New Was Analyzed More Severe More Severe Requiring New or More in the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
If located in or near state responsibility areas or lands classified as very high fire hazard severity zones, would the project:

A. Substantially impair an N/A; New No No No N/A
adopted emergency CECA
response plan or emergency checklist
evacuation plan? item added
subsequent
to 2004
Final
Second
SEIR
B. Due to slope, prevailing N/A; New No No No N/A
winds, and other factors, CECA
exacerbate wildfire risks and checklist
thereby expose project item added
occupants to pollutant subsequent
concentrations from a to 2004
wildfire or the uncontrolled Final
spread of a wildfire? Second
SEIR
C. Require the installation or N/A; New No No No N/A
maintenance of associated CECA
infrastructure (such as roads, checklist
fuel breaks, emergency water item added
sources, power lines or other subsequent
utilities) that may exacerbate to 2004
fire risk or that may result in Final
temporary or ongoing Second
impacts to the environment? SEIR
D. Expose people or structures N/A; New No No No N/A
to significant risks, including CEQA
downslopes or downstream checklist
flooding or landslides, as a item added
result of runoff, post -fire subsequent
slope instability, or drainage to 2004
changes? Final
Second
SEIR
Addendum to the Final Second Supplemental Environmental Impact Report 75

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project If located in or near state responsibility areas or lands classified as very high fire hazard severity zones, would the project:
a. Substantially impair an adopted emergency response plan or emergency evacuation plan? b. Due to slope, prevailing winds, and other factors, exacerbate wildfire risks and thereby expose project occupants to pollutant concentrations from a wildfire or the uncontrolled spread of a wildfire?
c. Require the installation or maintenance of associated infrastructure (such as roads, fuel breaks, emergency water sources, power lines or other utilities) that may exacerbate fire risk or that may result in temporary or ongoing impacts to the environment? d. Expose people or structures to significant risks, including downslopes or downstream flooding or landslides, as a result of runoff, post fire slope instability, or drainage changes? The 2004 Final Second SEIR predates the updates to the CEQA Guidelines requiring the evaluation of potential impacts related to wildfire; therefore, the 2004 Final Second SEIR did not address such impacts. The Santa Maria Regional Landfill is not located in a state responsibility area or adjacent to any lands classified as very high fire hazard severity zones (California Department of Forestry and Fire Protection 2022).

The proposed project would be entirely within the permitted footprint of the landfill, which is not located in a state responsibility area or adjacent to any lands classified as very high fire hazard severity zones. The proposed project would comply with state and local development standards to ensure emergency access to the site and comply with City emergency response and evacuation plans. The proposed project does not require the installation of fuel breaks, emergency water sources, or other utilities. The proposed 50 -foot -wide access road would occur in the landfill footprint and therefore would not exacerbate fire risk. As described in Section 4.7, Geology and Soils, and Section 4.10, Hydrology and Water Quality, the proposed project would not exacerbate landslide or flooding risk or cause substantial drainage changes resulting in adverse impacts.

Therefore, the proposed project would not result substantial impacts related to wildfire. 76 Impact Analysis
Mandatory Findings of Significance

4.21 Mandatory Findings of Significance
Do 2004 Final
Do Proposed Do Any New Any SEIR
Changes Circumstances Substantially Mitigation
Involve New Involve New Important Measures
or or New Address or
Where Impact Substantially Substantially Information Resolve New Was Analyzed More Severe More Severe Requiring New or More in the 2004 Significant Significant Analysis or Severe Project Final SEIR Impacts? Impacts? Verification? Impacts?
A. Does the project have the Section 4.7 No No No N/A
potential to substantially Biology
degrade the quality of the and
environment, substantially Section 1.6,
reduce the habitat of a fish Effects
or wildlife species, cause a Found Not
fish or wildlife population to to Be
drop below self-sustaining Significant
levels, threaten to eliminate
a plant or animal
community, substantially
reduce the number or
restrict the range of a rare
or endangered plant or
animal or eliminate
important examples of the
major periods of California
history or prehistory?
B. Does the project have Throughout No No No N/A
impacts that are individually the 2004
limited, but cumulatively Final
considerable? Second
("Cumulatively SEIR
considerable" means that
the incremental effects of a
project are considerable
when viewed in connection
with the effects of past
projects, the effects of other
current projects, and the
effects of probable future
projects)?
C. Does the project have Throughout Yes No No Yes
environmental effects which the 2004
will cause substantial Final
adverse effects on human Second
beings, either directly or SEIR
indirectly?
Addendum to the Final Second Supplemental Environmental Impact Report 77

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project a. Does the project have the potential to substantially degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, substantially reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? As discussed in Section 4.4, Biological Resources, the proposed project would occur within the existing disturbed footprint of the Santa Maria Regional Landfill in an area that is already highly disturbed and void of vegetation and other features that could support wildlife or other sensitive biological resources; therefore, the proposed project does not have the potential to substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, or substantially reduce the number or restrict the range of a rare or endangered plant or animal. As discussed in Section 4.5, Cultural Resources, and Section 4.18, Tribal Cultural Resources, the project site is within an existing disturbed area of the landfill and would not alter the permitted disturbance footprint of the landfill; therefore, the proposed project would not result in impacts that could eliminate important examples of the major periods of California history or prehistory. Therefore, the proposed project would not result in any new or substantially more severe impacts to wildlife habitats, populations, ranges, or important examples of the major periods of California history or prehistory beyond those identified in the 2004 Final Second SEIR and Addenda thereto. b. Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects)? Cumulatively considerable impacts could occur if the construction of other projects occurs at the same time as the proposed project and in proximity to the project site such that the effects of multiple projects combine to result in greater adverse environmental effects than what would occur in accordance with individual projects. As described in Sections 4.1 through 4.20, construction would be temporary and localized to the project site and operations at the landfill would not substantially change beyond existing conditions such that an adverse environmental effect occurs due to the proposed project. The proposed project would have no new impact on biological resources, cultural resources, energy, land use, mineral resources, population and housing, public services, recreation, Tribal Cultural Resources, or wildfire. Therefore, the proposed project would not result in a cumulatively considerable contribution to any of these resource areas. In addition, certain resource areas (e.g., geology and soils, and hazards and hazardous materials) are by their nature site -specific, such that impacts at one location do not add to impacts at other locations, and therefore would not result in cumulative impacts.

Other resource areas (e.g., air quality and greenhouse gas emissions) inherently address cumulative impacts. As noted in Section 4.3, Air Quality, and 4.8, Greenhouse Gas Emissions, the proposed project would not release a cumulatively considerable net increase of any criteria pollutant and would not result in a substantial generation of greenhouse gas emissions; therefore, the proposed project would not have a cumulatively considerable contribution to impacts concerning air quality or greenhouse gas emissions.
78 Impact Analysis
Mandatory Findings of Significance
According to the City's list of current development activity, the nearest cumulative development projects are located approximately 2 miles west of the project site (City of Santa Maria 2023). Due to the project site's distance to cumulative development in Santa Maria, the proposed project would not contribute to cumulative impacts concerning aesthetics or noise generation. The proposed project would not add substantial impervious surfaces and would comply with the NPDES Construction General Permit and install a liner for groundwater protection which would minimize the potential for the proposed project to contribute considerably to cumulative hydrology and water quality impacts. While the proposed project is anticipated to increase the average maximum vehicle throughput from 488 vehicles per day to approximately 719 vehicles per day by late 2034, this increase in vehicles per day would not exceed the existing maximum permitted traffic volume of 810 vehicles per day evaluated in previous reviews; therefore, the proposed project would not result in new or substantially more severe cumulative VMT impacts than those analyzed in the 2004 Final SEIR and Addenda thereto. The proposed project would not increase existing water supply demands or result in an increase in wastewater or solid waste generation; therefore, the proposed project would not have a cumulatively considerable contribution on impacts to utilities and service systems.
c. Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly?
In general, impacts to human beings are associated with air quality, GHG emissions, hazards and hazardous materials, noise, traffic safety, and wildfire. As discussed in the preceding sections, the proposed project's impacts related to GHG emissions, noise, traffic safety, and wildfire would not exceed the impacts identified in the 2004 Final Second SEIR and Addenda thereto. Therefore, with implementation of the required measures, no substantial adverse effects on human beings would occur as a result of the proposed project. The proposed project would not result in new or substantially more severe environmental effects on human beings, either directly or indirectly, beyond what was analyzed in the 2004 Final Second SEIR and Addenda thereto.

Addendum to the Final Second Supplemental Environmental Impact Report 79

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project This page intentionally left blank.
80 2004 Final Second SEIR Mitigation Measures Implemented to Address New or More Severe Impacts 5 2004 Final Second SEIR Mitigation
Measures Implemented to Address New
or More Severe Impacts
Aesthetics
AES-1(c)
Lighting Limitations. Prior to development of the recycling facilities and sports complex, proposed lighting shall be indicated on site plans that demonstrates that spill -over of lighting would not affect adjacent properties. The lighting plan shall incorporate lighting that direct light pools downward to prevent glare on adjacent and surrounding areas. Lights shall have solid sides and reflectors to further reduce lighting impacts by controlling light spillage. Light fixtures that shield adjacent properties from excessive brightness at night shall be included in the lighting plan.

Non -glare lighting shall be used.

Plan Requirements and Timing: The applicant shall submit a lighting plan subject to the review and approval of the Public Works Department prior to the issuance of building permits. Monitoring: Public Works Department shall site inspect prior to project operations
Air Quality
AQ-3(a) Greenwaste Recycling Odor Control. Plans for odor control of the recycling facilities such as injection of a chemical odor neutralizer into the intake air and/or chemical exhaust scrubbers containing sodium hypochlorite, potassium permanganate or similar substances shall be developed and implemented prior to the initiation of greenwaste recycling activities. A biofilter using microorganisms to treat odors or other acceptable measures also may be used.

Plan Requirements and Timing. Odor control measures shall be implemented by the landfill operator prior to initiation of the proposed greenwaste recycling activities. Monitoring. City inspectors shall perform periodic field checks during operations. APCD inspectors shall respond to nuisance complaints.

AQ-3(b) Biosolids Odor Control. The following biosolids odor control measures shall be implemented by the landfill operator:
• Clean daily all tanks, trucks and equipment that contact biosolids. • Minimize the length of time biosolids are stored prior to mixing with soils and spreading.
• Avoid land application when wind conditions favor transport of odors to residential areas.
• Develop an odor control plan and train all staff that may work with biosolids to identify and reduce odors.

Addendum to the Final Second Supplemental Environmental Impact Report 81

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project Plan Requirements and Timing. Odor control measures shall be implemented by the landfill operator prior to initiation of the proposed biosolid use and disposal.

Monitoring. City inspectors shall perform periodic field checks during operations.

APCD inspectors shall respond to nuisance complaints.

AQ-3(c)
Odor Monitoring. Landfill employees shall periodically conduct odor monitoring in areas adjacent to the proposed recycling facilities for the presence of nuisance odors. If odors are detected, the following measures shall be implemented. The following measures shall also be implemented in response to odor complaints by the public.
■ Landfill employees shall attempt to determine the cause of the odors and rectify the situation.
■ If odors are emanating from the active face, the landfill operator shall dispose of the materials or temporarily relocate the materials to an alternative site at the landfill until subsidence of the wind or meteorological conditions causing the odor episode.

Plan Requirements and Timing. These measures shall be implemented by the landfill operator during project operations if an odor problem occurs. Monitoring.

City inspectors shall perform periodic field checks during operations 82 Conclusion
6 Conclusion
In accordance with Section 15164 of the CEQA Guidelines, the City of Santa Maria has determined this Addendum to the 2004 Final Second SEIR is necessary to document changes proposed to the project since the 2004 Final Second SEIR was originally prepared. No new significant impacts or impacts of substantially greater severity beyond those previously disclosed in the 2004 Final Second SEIR would occur as a result of the proposed project. None of the conditions described in CEQA Guidelines Section 15162 calling for preparation of a subsequent EIR have occurred as a result of the proposed project. The City has reviewed and considered the information contained in this Addendum in its consideration of the 2004 Final Second SEIR and finds the preparation of a subsequent EIR is not necessary.

Addendum to the Final Second Supplemental Environmental Impact Report 83

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project This page left intentionally blank.
84 References
7 References
California Department of Conservation (DOC). 2018. California Important Farmland Finder. https://maps.conservation.ca.gov/DLRP/CIFF/ (accessed May 2023).

California Department of Fish and Wildlife. 2019. California Natural Community Conservation Plans.

April 2019. https://nrm.dfg.ca.gov/FileHandler.ashx?DocumentlD=68626&inline (accessed May 2023).

California Department of Forestry and Fire Protection. 2022. Fire Hazard Severity Zones in State Responsibility Area. November 21, 2022. https://calfire- forestry.maps.arcgis.com/apps/webappviewer/index.html?id=4466cf1d2b9947bea1d42699 97e86553 (accessed May 2023).

California Department of Transportation (Caltrans). 2018. California State Scenic Highway System Map.
https://caltrans.maps.arcgis.com/apps/webappviewer/index.html?id=465dfd3d807c46cc8e 8057116f1aacaa (accessed May 2023).

Federal Aviation Administration. 2023. Chart Supplements. https://www.faa.gov/air_traffic/flight_info/aeronav/digital_products/dafd/search/results/ ? cycle=2304&ident=&identDropDown=&volume=&state=CA&city=&cityDropDown=Santa+M aria&navaid=&navaidDropDown=&advanced=l (accessed May 2023).

Federal Emergency Management Agency (FEMA). National Flood Hazard Layer (NFHL) Viewer. https://hazards-
fema.maps.arcgis.com/apps/webappviewer/index.html?id=8b0adb51996444d4879338b552 9aa9cd (accessed May 2023).

Santa Barbara, County of. 2022. 2022 Contract List. August 9, 2022. https://content.civicplus.com/api/assets/e9dc7ab1-d68b-402a-89fb-f0f91ffd50c6 (accessed May 2023).

County of Santa Barbara Environmental Health Services (EHS). 2022. Solid Waste Facility Permit 42 - AA -0016. https://www2.calrecycle.ca.gov/SolidWaste/SiteDocument/Index/3284 (accessed June 2023).

Santa Barbara County Association of Governments (SBCAG). Santa Maria Airport Land Use Compatibility Plan. January 2023.
http://www.sbcag.org/uploads/2/4/5/4/24540302/smx_alucp_v2_final.pdf (accessed May 2023).

Santa Barbara County Air Pollution Control District (SBCAPCD). 2022a. 2022 Ozone Plan. https://www.ourair.org/wp-content/uploads/2022-Ozone-Plan.pdf (accessed May 2023). . 2022b. Scope and Content of Air Quality Sections in Environmental Documents. https://www.ourair.org/wp-content/uploads/ScopeContentJanuary2022- LimitedUpdates.pdf (accessed May 2023).

Santa Maria, City of. 2001. Resources Management Element. January 16, 2001. https://www.cityofsantamaria.org/home/showpublisheddocument/598/635488452761730 000 (accessed May 2023).

Addendum to the Final Second Supplemental Environmental Impact Report 85

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project . 2021. 2020 Urban Water Management Plan. June 2021.
https://www.cityofsantamaria.org/home/showpublisheddocument/28900/6376133615399 00000 (accessed May 2023).
. 2023. January 2023 Major Developments List. https://www.cityofsantamaria.org/city- government/departments/community-development/planning-division/planning-policies- and-regulations/current-development-activity (accessed May 2023).

State Water Resources Control Board (SWRCB). 2023. GeoTracker. https://geotracker.waterboards.ca.gov/map/?CMD=runreport&myaddress=Santa+Maria (accessed May 2023).
86 Appendix A
Air Quality and Greenhouse Gas Emissions Calculations

SMRL Cell I Phase II Extension Custom Report, 9/25/2023 SMRL Cell I Phase II Extension Custom Report
Table of Contents

1. Basic Project Information

1.1. Basic Project Information

1.2. Land Use Types

1.3. User -Selected Emission Reduction Measures by Emissions Sector

2. Emissions Summary

2.1. Construction Emissions Compared Against Thresholds

2.2. Construction Emissions by Year, Unmitigated

3. Construction Emissions Details

3.1. Grading (2023) - Unmitigated

5. Activity Data

5.1. Construction Schedule

5.2. Off -Road Equipment

5.2.1. Unmitigated

5.3. Construction Vehicles
1/8

SMRL Cell I Phase II Extension Custom Report, 9/25/2023

5.3.1. Unmitigated

5.4. Vehicles

5.4.1. Construction Vehicle Control Strategies

5.7. Construction Paving

5.8. Construction Electricity Consumption and Emissions Factors 2/8

SMRL CeII I Phase II Extension Custom Report, 9/25/2023

1. Basic Project Information

1.1. Basic Project Information
Data Field
Value
Project Name
Construction Start Date
Lead Agency
Land Use Scale
Analysis Level for Defaults
Windspeed (m/s)
Precipitation (days)
Location
County
City
Air District
Air Basin
TAZ
EDFZ
Electric Utility
Gas Utility
App Version

1.2. Land Use Types
SMRL CeII I Phase II Extension
7/1/2023
City of Santa Maria Utilities Department
Project/site
County

2.90 10.0

34.948249968388026, -120.37476282800009
Santa Barbara
Santa Maria
Santa Barbara County APCD
South Central Coast
3385
6 Pacific Gas & Electric Company
Southern California Gas
2022.1.1.19
Land Use Subtype
Size
Unit
Lot Acreage
Building Area (sq ft)
Landscape Area (sq
ft)
Special Landscape
Area (sq ft)
Population
Description
Other Non -Asphalt 15.6
Surfaces
Acre

15.6 0.00

0.00 Landfill Expansion
Area
3/8

SMRL Cell I Phase II Extension Custom Report, 9/25/2023

1.3. User -Selected Emission Reduction Measures by Emissions Sector No measures selected

2. Emissions Summary

2.1. Construction Emissions Compared Against Thresholds Criteria Pollutants (lb/day for daily, ton/yr for annual) and GHGs (lb/day for daily, MT/yr for annual) Un/Mit.

Daily,
Summer
(Max)
TOG
ROG
NOx
CO
SO2
PM10E
PM10D
PM 10T
PM2.5E
PM2.5D
PM2.5T
BCO2
NBCO2
CO2T
CH4
N2O
R
CO2e
Unmit. 4.54 3.82 37.4 32.3 0.06 1.59 3.71 5.31 1.47 1.45 2.92 - 6,729 6,729 0.28 0.06 0.64 6,754 Average
Daily
(Max)
Unmit. 0.37 0.31 3.07 2.65 0.01 0.13 0.31 0.44 0.12 0.12 0.24 - 553 553 0.02 < 0.005 0.02 555 Annual
(Max)
Unmit. 0.07 0.06 0.56 0.48 < 0.005 0.02 0.06 0.08 0.02 0.02 0.04 - 91.5 91.5 < 0.005 < 0.005 < 0.005 91.9

2.2. Construction Emissions by Year, Unmitigated
Criteria Pollutants (lb/day for daily, ton/yr for annual) and GHGs (lb/day for daily, MT/yr for annual) Year
Daily -
Summer
(Max)
TOG
ROG
NOx
CO
SO2
PM10E
PM10D
PM10T
PM2.5E
PM2.5D
PM2.5T
BCO2
NBCO2
CO2T
CH4
N2O
R
CO2e
2023 4.54 3.82 37.4 32.3 0.06 1.59 3.71 5.31 1.47 1.45 2.92 - 6,729 6,729 0.28 0.06 0.64 6,754 Daily -
Winter
(Max)
4/8

SMRL Cell I Phase II Extension Custom Report, 9/25/2023 Average - - - - - - - - - - - - - -
Daily
2023 0.37 0.31 3.07 2.65 0.01 0.13 0.31 0.44 0.12 0.12 0.24 - 553 553 0.02 < 0.005 0.02 555 Annual - - - - - - - - - - - - - - - - - -
2023 0.07 0.06 0.56 0.48 < 0.005 0.02 0.06 0.08 0.02 0.02 0.04 - 91.5 91.5 < 0.005 < 0.005 < 0.005 91.9

3. Construction Emissions Details

3.1. Grading (2023) - Unmitigated
Criteria Pollutants (Ib/day for daily, ton/yr for annual) and GHGs (lb/day for daily, MT/yr for annual) Location
Onsite
TOG
Daily, -
Summer
(Max)
Off -Road 4.43
Equipment
ROG
NOx
CO
S02
PM10E
PM10D
PM 10T
PM2.5E
PM2.5D
PM2.5T
BCO2
NBCO2
CO2T
CH4
N20
R
CO2e
- - - - - - - - - - - - - - - - -

3.72 37.3 31.4

0.06 1.59

1.59 1.47 - 1.47 - 6,598 6,598 0.27 0.05 - 6,621
Dust - - - - - - 3.59 3.59 - 1.42 1.42
From
Material
Movemen :

Onsite 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - 0.00 0.00 0.00 0.00 0.00 0.00 truck
Daily,
Winter
(Max)
Average
Daily
- - - - - - - - - - - - - - - - - -
- - - - - - - - - - - - - - - - - -
Off -Road 0.36 0.31 3.07 2.58 0.01 0.13
Equipment

0.13 0.12 - 0.12 - 542 542 0.02 < 0.005 - 544
5/8

SMRL Cell I Phase II Extension Custom Report, 9/25/2023 Dust - - - - - - 0.30 0.30 - 0.12 0.12 - - - - - - -
From
Material
Movemerr:

Onsite 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - 0.00 0.00 0.00 0.00 0.00 0.00 truck
Annual - - - - - - - - - - - - - - - - - -
Off -Road 0.07 0.06 0.56 0.47 < 0.005 0.02 - 0.02 0.02 - 0.02 - 89.8 89.8 < 0.005 < 0.005 - 90.1 Equipment
Dust - - - - - - 0.05 0.05 - 0.02 0.02 - - - - - -
From
Material
Movemerr:

Onsite 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - 0.00 0.00 0.00 0.00 0.00 0.00 truck
Offsite - - - - - - - - - - - - - - - - -
Daily, - - - - - - - - - - - - - - - - -
Summer
(Max)
Worker 0.11 0.10 0.07 0.86 0.00 0.00 0.12 0.12 0.00 0.03 0.03 - 131 131 0.01 0.01 0.64 133 Vendor 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - 0.00 0.00 0.00 0.00 0.00 0.00 Hauling 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - 0.00 0.00 0.00 0.00 0.00 0.00 Daily, - - - - - - - - - - - - - - - - - -
Winter
(Max)
Average - - - - - - - - - - - - - - - - - -
Daily
Worker 0.01 0.01 0.01 0.07 0.00 0.00 0.01 0.01 0.00 < 0.005 < 0.005 - 10.5 10.5 < 0.005 < 0.005 0.02 10.7 Vendor 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - 0.00 0.00 0.00 0.00 0.00 0.00 Hauling 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - 0.00 0.00 0.00 0.00 0.00 0.00 Annual - - - - - - - - - - - - - - - - - -
Worker < 0.005 < 0.005 < 0.005 0.01 0.00 0.00 < 0.005 < 0.005 0.00 < 0.005 < 0.005 - 1.74 1.74 < 0.005 < 0.005 < 0.005 1.77 Vendor 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - 0.00 0.00 0.00 0.00 0.00 0.00 6/8

SMRL Cell I Phase II Extension Custom Report, 9/25/2023 Hauling 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - 0.00 0.00 0.00 0.00 0.00 0.00

5. Activity Data

5.1. Construction Schedule
Phase Name
Grading
Phase Type
Grading

5.2. Off -Road Equipment

5.2.1. Unmitigated
Start Date
7/1/2023
End Date
8/11/2023
Days Per Week

5.00 Work Days per Phase

30.0 Phase Description
Phase Name
Equipment Type
Fuel Type
Engine Tier
Number per Day
Hours Per Day
Horsepower
Load Factor
Grading
Grading
Grading
Grading
Grading
Graders
Excavators
Tractors/Loaders/Backh
oes
Scrapers
Rubber Tired Dozers
Diesel
Diesel
Diesel
Diesel
Diesel
Average
Average
Average
Average
Average

1.00 2.00

2.00 2.00

1.00 8.00

8.00 8.00

8.00 8.00
148

36.0 84.0
423
367

0.41 0.38

0.37 0.48

0.40 5.3. Construction Vehicles

5.3.1. Unmitigated
Phase Name
Grading
Grading
Grading
Trip Type
Worker
Vendor
One -Way Trips per Day

20.0 0.00
Miles per Trip

8.80 5.30
Vehicle Mix
LDA,LDT1,LDT2

HHDT,MHDT
Grading
Hauling

0.00 20.0
HHDT
7/8

SMRL CeII I Phase II Extension Custom Report, 9/25/2023 Grading Onsite truck 0.00 20.0 HHDT

5.4. Vehicles

5.4.1. Construction Vehicle Control Strategies
Non -applicable. No control strategies activated by user.

5.7. Construction Paving
Land Use
Area Paved (acres)
% Asphalt
Other Non -Asphalt Surfaces

15.6 5.8. Construction Electricity Consumption and Emissions Factors kWh per Year and Emission Factor (Ib/MWh)
0%
Year
kWh per Year
CO2
CH4
N2O
2023

0.00 204

0.03 < 0.005
8/8

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA

MARIA, TO ADOPT AN ADDENDUM TO THE FINAL SECOND

SUPPLEMENTAL ENVIRONMENTAL IMPACT REPORT PREPARED FOR
THE SANTA MARIA REGIONAL LANDFILL CELL 1 EXTENSION

PROJECT PHASE II
WHEREAS, the provisions of the California Environmental Quality Act (CEQA) of 1970, Public Resources Code Sections 21000 et. seq., as amended, require the evaluation of environmental impacts in connection with discretionary projects; and WHEREAS, on December 7, 1993, the City Council adopted Resolution 93-178 certifying a Final Environmental Impact Report for the Santa Maria Regional Landfill Facility Permit Update Project to address the amendments to the Solid Waste Facility Permit to expand the existing landfill area with fills up to 360 feet in height; and WHEREAS, on September 5, 1995, the City Council adopted Resolution 95-178 certifying the Final Supplemental Environmental Impact Report to develop a transfer station on the landfill property and transport the solid waste to up to 60 miles; and WHEREAS, on May 1, 2001, the City Council adopted Resolution 2001-65 adopting the Addendum to the Final Supplemental Environmental Impact Report to address cover material for the landfill and use of inactive areas for recreational purposes; and
WHEREAS, on July 20, 2004, the City Council adopted Resolution 2004-144 certifying the Second Final Supplemental Environmental Impact Report that addressed moving facilities to accommodate waste disposal in the lined landfill future area, increasing the height of the previous active landfill area to 362.5 feet, and implementation of a sports complex on the inactive portion of the landfill; and
WHEREAS, on July 3, 2018, the City Council adopted Resolution 2018-75 adopting the Addendum to the Second Final Supplemental Environmental Impact Report to increase the height of the landfill to 410 feet; and WHEREAS, on April 20, 2021, the City of Santa Maria adopted Resolution 2021- 32 adopting the Addendum to the Second Final Supplemental Environmental Impact Report to update the Santa Maria Regional Landfill facility permit to extend the 36 -acre Cell 1 area by 9.5 acres; and
WHEREAS, in 2023, the City of Santa Maria initiated an Addendum to the Second Final Supplemental Environmental Impact Report to update the Santa Maria Regional Landfill facility permit to extend the 45.5 -acre Cell 1 area by 15.6 acres; and WHEREAS, an Addendum to the Second Final Supplemental Environmental Impact Report for the Santa Maria Regional Landfill Facility permit update project was prepared in accordance with CEQA Guidelines Section 15164; and

WHEREAS, the proposed project would not result in any new significant impacts that were not evaluated in the previously certified Second Final Supplemental Environmental Impact Report; and
WHEREAS, the previously certified Second Final Supplemental Environmental Impact Report is adequate for the purposes of compliance with CEQA because no substantial changes are proposed in the project which will require major revisions to the previously certified Second Final Supplemental Environmental Impact Report; no substantial changes will occur with respect to the circumstances under which the project is undertaken that would require major revisions to the previously certified Second Supplemental Environmental Impact Report; and no new information of substantial importance has been identified which was not known at the time that the previous Second Supplemental Environmental Impact Report was certified; and WHEREAS, the City Council of the City of Santa Maria held a regularly scheduled public hearing on December 5th, 2023, for the purpose of considering adoption of the Addendum to the previously certified Second Final Supplemental Environmental Impact Report; and
WHEREAS, notices of said public hearing were made at the time and in the manner required by law; and
WHEREAS, at the completion of the public hearing, the City Council duly considered all evidence presented at said hearing; and
WHEREAS, the City Council of the City of Santa Maria reviewed and considered the Addendum to the previously certified Second Supplemental Environmental Impact Report for the Santa Maria Regional Landfill Facility permit update project, included as Attachment A to the Council Agenda Report dated December 5th, 2023, incorporated herein by reference; and
WHEREAS, the Addendum to the Second Supplemental Environmental Impact Report reflects the City Council's independent judgment.

NOW THEREFORE, IT IS HEREBY RESOLVED, by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. The above recitals are true and correct and incorporated herein by reference.

SECTION 2. The City Council adopts the Addendum to the Second Final Supplemental Impact Report (Attachment A of the Council Agenda Report dated December 5th, 2023, incorporated herein by reference) for the Santa Maria Regional Landfill Facility permit update project. 2 SECTION 3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

SECTION 4. The records of these proceedings are located in the Community Development Department of the City of Santa Maria, 110 South Pine Street, Santa Maria, California 93458.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 5th day of December 2023.

Mayor
ATTEST:

Chief Deputy City Clerk
APPROVED AS TO FORM:

City Attorney
APPROVED AS TO CONTENT:

Department Director
Interim City Manager
3 FOR THE COUNCIL MEETING OF DECEMBER 5, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Fire Chief Bradley J. Dandridge
SUBJECT: Adoption of a Resolution Authorizing an Instructional Services Agreement with Allan Hancock College Joint Community College District
Description:

The City Council will consider authorizing an agreement with Allan Hancock College Joint Community College District for an Instructional Services Agreement.

Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution authorizing an Instructional Services Agreement with Allan Hancock College Joint Community College District.

BACKGROUND:

California Education Code, Title V allows California community college districts to claim full-time equivalent students (FTES) and state apportionment for courses provided through an Instructional Services Agreement (ISA), if California Education Code Title V requirements are met. Those requirements include: 1) students enrolled in the course must be engaged in educational activities required of such students as described in the course outline of record; 2) the number of contact hours for which apportionment is claimed shall not exceed the number specified in the course outline of record; and 3) students must be under the immediate supervision of an employee of the district.

DISCUSSION:

The ISA provides the opportunity for the Fire Department to receive funds for the continuing on-the-job training of eligible employees until the end of their careers, except for time spent in an apprentice position. The funds received offset the cost of course registration fees, with the remainder to be used to fund training activities for the department. Several department employees have volunteered to serve as qualified part- time faculty of Allan Hancock College to proctor on-the-job training. These individuals would not be paid by the college while working for the City, however, after complying with

the City's Outside Employment procedures, these individuals would be eligible to instruct at the college while off -duty and be paid by the college.

Fiscal Considerations
The ISA pays the department for on-the-job training hours based on a fluctuating rate established by the State. The funds are to be utilized for additional training opportunities, outside instructors, and training materials. The current ISA rate is $4.75 per student contact hour. Should eligible employees participate in the ISA program to the maximum of 300 student contact hours (Fall -120 hours; Spring -120 hours; Summer -60 hours) the Fire Department could potentially receive $1,425 per employee, per year in training funds.

Impact to the Community
The community will continue to be served by well -trained and professional firefighting personnel.

ATTACHMENTS
A — Agreement AHC ISA
2 AGREEMENT

BETWEEN

ALLAN HANCOCKJOINTCOMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA
THIS AGREEMENT (hereafter Agreement) is made by and between the City of Santa Maria, (hereafter CIT() and Allan Hancock College Joint Community College District (hereafter COLLEGE DISTRICT), wherein CITY and COLLEGE DISTRICT agree for the purpose of outlining the duties and responsibilities of each party as they relate to providing affiliated educational courses through the CITY as specified in the Instructional Services Agreement between the CITY and the COLLEGE DISTRICT attached hereto (Exhibit 1).

WHEREAS, CITY and COLLEGE DISTRICT wish to engage in a partnership that benefits both parties by establishing an agreement that shares instructional services, enhances efficiencies, reduces training costs, and provides accessible and expanded fire educational opportunities throughout the CITY at the COLLEGE DISTRICT's Public Safety Training Complex, and
WHEREAS, CITY will perform this Agreement by utilizing the personnel of the CITY.

THEREFORE, in consideration of the mutual covenants and conditions contained herein, the parties agree as follows:

1. DESIGNATED REPRESENTATIVE(S)
Designated Representatives and Persons Responsible for the Implementation and Coordination of this Agreement are included in Sections 4.8, and 4.9 of the attached Scope of Services (Exhibit 1).

Changes in designated representatives and the persons responsible shall be made only after advance written notice to the other party.

2. NOTICES
Any notice of consent required or permitted to be given under this Agreement shall be given to the respective parties in writing, by personal delivery or facsimile, or with postage prepaid by first class mail, registered or certified mail, or express courier service, as per Section 4.7 of the attached Agreement (Exhibit 1), or at such other address or to such other person that the parties may from time to time designate in accordance with this NOTICES section. If sent by first class mail, notices and contents under this section shall be deemed to be received five (5) days following their deposit in the U.S. mail. This NOTICES section shall not be construed as meaning that either party agrees to service of process except as required by applicable law.

3. SCOPE OF SERVICES
CITY and COLLEGE DISTRICT agree to provide services in accordance with the Scope of Services (Exhibit 1) attached hereto and incorporated herein by reference.

4. TERM
The Term shall be in accordance with Section 4.2 of the Agreement (Exhibit 1) attached hereto.

ATTACHMENT A

AGREEMENT

BETWEEN

ALLAN HANCOCKJOINTCOMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

5. COMPENSATION OF CITY
Compensation to the CITY shall be in accordance with Section 3 of the Agreement (Exhibit 1) attached hereto.

6. STANDARD OF PERFORMANCE
CITY represents that it has the skills, expertise and licenses/permits necessary to perform the services required under this Agreement, in accordance with the Agreement with Instructor (attached Exhibit 1- B). Accordingly, CITY shall perform all such services in the manner and according to the standards observed by a competent practitioner of the same profession in which contracted provider is engaged.

Permits and/or licenses shall be obtained and maintained by CITY without additional compensation.

7. CONFLICT OF INTEREST
The parties covenant that the parties presently have no interest and will not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Agreement. The parties further covenant that in the performance of this Agreement, no person having any such interest will be employed by the parties.

8. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY
COLLEGE DISTRICT shall be the owner of the curriculum primary or incidental to this Agreement upon production, whether or not completed; all data collected and any material necessary for the practical use of the data and/or documents from the time of collection and/or production, whether or not performance under this Agreement is completed or terminated prior to completion.

9. NO PUBLICITY OR ENDORSEMENT
The COLLEGE DISTRICT shall not use CITY's name or any variation of such name or logo in any publicity, advertising or promotional materials. COLLEGE DISTRICT shall not use CITY's name or logo in any manner that would give the appearance that the CITY is endorsing the COLLEGE DISTRICT. COLLEGE DISTRICT shall not in any way contract on behalf of or in the name of the CITY. COLLEGE DISTRICT shall not release any informational pamphlets, notices, press releases, research reports, or similar public notices concerning the CITY or its projects, without obtaining the prior written approval of the CITY.

10. CITY PROPERTY AND INFORMATION
All of CITY's property, documents, and information provided for the COLLEGE DISTRICT's use in connection with the services shall remain CITY's property, and COLLEGE DISTRICT shall return any such items whenever requested by CITY and whenever required according to the Termination section of this Agreement. COLLEGE DISTRICT may use such items only in connection with providing the services and shall not disseminate any CITY property, documents, or information without CITY's prior written consent.

ATTACHMENT A

AGREEMENT

BETWEEN

ALLAN HANCOCKJOINTCOMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

11. RECORDS, AUDIT, AND REVIEW
COLLEGE DISTRICT shall keep such business records pursuant to this Agreement as would be kept by a reasonably prudent practitioner of COLLEGE DISTRICT's profession, in accordance with the Agreement (Exhibit 1) attached hereto, and shall maintain all records in accordance with appropriate records retention requirements. All accounting records shall be kept in accordance with generally accepted accounting principles. CITY shall have the right to audit and review all such documents and records at any time during the COLLEGE DISTRICT's regular business hours or upon reasonable notice. COLLEGE DISTRICT shall participate in any audits and reviews, whether by CITY or the State, at no charge to the CITY.

12. INDEMNIFICATION AND INSURANCE
CONTRACTOR agrees to the indemnification and insurance provisions as set forth in EXHIBIT 1-C attached hereto and incorporated herein by reference.

13. TERMINATION
A. yCITY CITY may, by written notice to COLLEGE DISTRICT, terminate this Agreement in whole or in part at any time, whether for CITY's convenience or because of the failure of COLLEGE DISTRICT to fulfill the obligation herein.

1. For Convenience CITY may terminate this Agreement in whole or in part upon thirty {30) days written notice. If written notification of termination is sent prior to or during a previously scheduled class, the class shall be completed as scheduled unless otherwise directed by COLLEGE DISTRICT.

2. For Cause Should COLLEGE DISTRICT fail to pay CITY all or any part of the payment set forth in Section 3 of the Agreement (Exhibit 1) attached hereto, CITY may, at CITY's option, terminate this Agreement if such failure is not remedied by COLLEGE DISTRICT within thirty (30) days of written notice to COLLEGE DISTRICT of such late payment.

B. §yCOLLEGE DISTRICT

1. For Convenience COLLEGE DISTRICT may terminate this Agreement in whole or in part upon thirty (30) days written notice

2. For Cause Should CITY default in the performance of this Agreement or materially breach any of its provisions, COLLEGE DISTRICT may terminate or suspend this Agreement in whole or in part by written notice.

ATTACHMENT A

AGREEMENT

BETWEEN

ALLAN HANCOCKJOINTCOMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A

AGREEMENT

BETWEEN

ALLAN HANCOCKJOINTCOMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA
Upon receipt of notice, CITY shall immediately discontinue all services affected (unless the notice directs otherwise) and notify COLLEGE DISTRICT as to the status of its performance. The date of termination shall be the date the notice is received by the CITY, unless the notice directs otherwise.

14. SECTION HEADINGS
The headings of the several sections, and any Table of Contents appended hereto, shall be solely for convenience of reference and shall not affect the meaning, constitution or effect hereof.

15. SEVERABILITY
If any one or more of the provisions contained herein shall for any reason be held to be invalid, illegal or unenforceable in any respect, then such provision or provisions shall be deemed severable from the remaining provisions hereof, and such invalidity, illegality or unenforceability shall not affect any other provision hereof, and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein.

16. REMEDIES NOT EXCLUSIVE
No remedy herein conferred upon or reserved to CITY is intended to be exclusive of any other remedy or remedies, and each and every such remedy to the extent permitted by law, shall be cumulative and in addition to any other remedy given hereunder or now or hereafter existing at law or in equity or otherwise.

17. NO WAIVER OF DEFAULT
No delay or omission of the parties to exercise any right or power arising upon the occurrence of any event of default shall impair any such right or power or shall be construed to be a waiver of any such default or an acquiescence therein; and every power and remedy given by this Agreement to the parties shall be exercised from time -to -time and as often as may be deemed expedient in the sole discretion of either party.

18. ENTIRE AGREEMENT AND AMENDMENT
In conjunction with the matters considered herein, this Agreement contains the entire understanding and agreement of the parties and there have been no promises, representation, agreements, warranties or undertakings by any of the parties, either oral or written, of any character or nature hereafter binding except as set forth herein. This Agreement may be altered, amended or modified only by an instrument in writing, executed by the parties to this Agreement and by no other means. Each party waives their future right to claim, contest or assert that this Agreement was modified, canceled, suspended, or changed by any oral agreements, course of conduct, waiver or estoppel.

19. SUCCESSORS AND ASSIGNS
All representation, covenants and warranties set forth in this Agreement, by or on behalf of, or for the

ATTACHMENT A

AGREEMENT

BETWEEN

ALLAN HANCOCKJOINTCOMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA
benefit of any or all of the parties hereto, shall be binding upon and inure to the benefit of such party, its successors and assigns.

20. CALIFORNIA LAW AND JURISDICTION
This Agreement shall be governed by the laws of the State of California. Any litigation regarding this Agreement or its contents shall be filed in the Santa Barbara County Superior Court, if in state court, or in the federal court nearest to Santa Barbara County, if in federal court.

21. EXECUTION OF COUNTERPARTS
This Agreement may be executed in any number of counterparts and each of such counterparts shall for all purposes be deemed to be an original; and all such counterparts, or as many of them as the parties shall preserve undestroyed, shall together constitute one and the same instrument.

22. AUTHORITY
All parties to this Agreement warrant and represent that they have the power and authority to enter into this Agreement in the names, titles and capacities herein stated and on behalf of any entities, persons, or firms represented or purported to be represented by such entity(s), person(s), or firm(s) and that all formal requirements necessary or required by any state and/or federal law in order to enter into this Agreement have been fully complied with. Furthermore, by entering into this Agreement, the COLLEGE DISTRICT hereby warrants that it shall not have breached the terms or conditions of any other contract or agreement to which the COLLEGE DISTRICT is obligated, which breach would have a material effect herein.

23. SURVIVAL
All provisions of this Agreement which by their nature are intended to survive the termination or expiration of this Agreement shall survive such termination or expiration.

24. PERCENTAGE
In the event of conflict between the provisions contained in the numbered sections of this Agreement and the provisions contained in the Exhibits, the provisions of the Exhibits shall prevail over those in the numbered sections.

25. COMPLIANCE WITH HIPAA
The COLLEGE DISTRICT is expected to adhere to Health Insurance Portability and Accountability Act {HIPAA) regulations. The parties should anticipate that this Agreement will be modified as necessary for full compliance with HIPAA.

ATTACHMENT A

AGREEMENT

BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA
Agreement for Instructional Services between the Santa Maria Fire Department and Allan Hancock Joint Community College District, a California Community College District IN WITNESS WHEREOF, the parties have executed this Agreement to be effective on the date executed by CITY.

COLLEGE DISTRICT: CITY:

By: By:

Dennis Curran
Associate Superintendent/Vice President
Finance and Administration
By:

Robert Curry
Associate Superintendent/Vice President
Academic Affairs
Alex Posada
Interim City Manager
ATTEST:

Alexandra Valadez
Assistant City Clerk
APPROVED AS TO FORM:

Risk Manager
City Attorney

ATTACHMENT A

AGREEMENT BETWEEN

ALLAN HANCOCKJOINTCOMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA
EXHIBIT 1- SCOPE OF SERVICES
This Scope of Services outlines the duties and responsibilities of each party as they relate to providing affiliated educational courses through the CITY and COLLEGE DISTRICT.

WHEREAS, the COLLEGE DISTRICT has conducted a job market study of the labor market area, and has determined that the results justify the proposed vocational education program (Education Code section 78015); the degree and/or certificate program has been approved by the State Chancellor's Office; the courses have been approved by the COLLEGE DISTRICT's curriculum committee as meeting Title 5 course standards; the COLLEGE DISTRICT needs supervisory and instructional services with regard to instruction for classes offered by the COLLEGE DISTRICT in cooperation with the CITY subject to the terms and conditions set forth in this Agreement.

1. RESPONSIBILITIES OF COLLEGE DISTRICT

1.1 COLLEGE DISTRICT shall offer the approved educational courses as outlined in Exhibit 1-H to be taught, supervised and administered through CITY with the understanding that any course additions or deletions will be shared between the COLLEGE DISTRICT and CITY Coordinators and this Agreement will be amended as needed.

1.2 COLLEGE DISTRICT shall assist the CITY in registration and other support services to students in order to adequately manage and control its course offerings. All students enrolled in the courses described above in Section 1.1 shall pay the same fees and shall be subject to the same registration policies, procedures, rules and regulations as any other students of the COLLEGE DISTRICT, including, but not limited to, grading policies, discipline policies, fee and registration policies, and attendance policies. Students seeking to enroll in the courses described above in Section 1.1 shall be subject to the exceptions and additional requirements described below.

1.3 COLLEGE DISTRICT shall approve of the selection of the list of instructors provided by the CITY, (Exhibit 1-A), have the right to; 1) evaluate instructors, 2) evaluate the quality of instruction to ensure that it meets the needs of students, quality, and rigor equal to the COLLEGE DISTRICT'S approved course outline of record, and the accreditation requirements of COLLEGE DISTRICT. The COLLEGE DISTRICT will not provide evaluation results to the CITY.

The CITY instructors and the COLLEGE DISTRICT are required to sign the Instructor Agreement form prior to the instructors teaching the class (Exhibit 1-B).

1.3.1 COLLEGE DISTRICT shall provide the instructor an orientation, instructor's manual, course outlines, curriculum materials, and testing/grading procedures.

1.4 COLLEGE DISTRICT shall ensure that course offerings meet all appropriate State of California Code of Regulations (hereinafter referred to as "Title 5") and State of California Education Code (hereinafter referred to as "Education Code") requirements.

ATTACHMENT A

AGREEMENT BETWEEN

ALLAN HANCOCKJOINTCOMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA
EXHIBIT 1- SCOPE OF SERVICES

1.5 COLLEGE DISTRICT hereby certifies that it is not receiving full compensation for the direct education costs of the courses described herein from any public or private CITY, individual or group. The COLLEGE DISTRICT is responsible for obtaining certification verifying that the instructional activities are not fully funded by other sources, (Title 5, § 58051.5; Ed. Code, § 84752).

1.6 COLLEGE DISTRICT shall provide facilities space at the Public Safety Training Complex. This facility is clearly identified as being open to the general public (Title 5, § 58015.5). If the location is outside the boundaries of the COLLEGE DISTRICT, the COLLEGE DISTRICT must comply with the requirement of Title 5, sections 55230-55232 concerning approval by adjoining community college districts and use of non -District facilities.

2. RESPONSIBILITIES OF CITY

2.1 CITY shall provide instructors, equipment, materials, day-to-day management support, and all other related overhead necessary to conduct the courses described in Section 1.1.

2.2 CITY shall provide instruction, supervision, and evaluation of students in accordance with existing COLLEGE DISTRICT policies, procedures and accreditation requirements of the COLLEGE DISTRICT.

2.3 CITY shall cooperate with the COLLEGE DISTRICT to ensure that all personnel, equipment, and materials used in carrying out its responsibilities under this contract conform to the Education Code and Title 5 mandated standards governing instructional programs, including class hours sufficient to meet performance objectives.

2.4 CITY shall use 100% of the money received as compensation for services under this contract for the purpose of providing the direct cost of instruction and training to the students enrolled in its courses.

2.5 CITY shall ensure each student applies for admission to Allan Hancock College in order to be eligible to register/enroll for class(s). Steps to enrollment are listed in Exhibit 1-D.

2.6 CITY shall provide COLLEGE DISTRICT with the name of the instructor(s), a list of student names and their student Allan Hancock College "H" Number" so the COLLEGE DISTRICT can register/enroll the students anticipated to attend each course. The CITY will identify each student on the list as either "CITY -sponsored" or "self -pay".

2.7 CITY will provide an alphabetical listing with students' name, daily course hours attended, total hours attended, letter grade and/or pass or no pass, course name, course number, dates of instruction and the instructor's name within 3 (three) calendar days of completion of the course, and the CITY will invoice for payment (see Exhibit 1-E for a sample invoice).

2.8 CITY shall also maintain records of student attendance and achievement for (3) three years.

These records will be open for review at all times by officials of the COLLEGE DISTRICT.

ATTACHMENT A

AGREEMENT BETWEEN

ALLAN HANCOCKJOINTCOMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA
EXHIBIT 1- SCOPE OF SERVICES

2.9 Enrollment in the courses described in this Agreement shall be open to any person who has been admitted to the college and has met the applicable prerequisites (Title 5, § 51006, 58106). Any publications, including flyers, must be preapproved by the COLLEGE DISTRICT Coordinator, and the COLLEGE DISTRICT or CITY advertising the courses specified in this Agreement shall include the COLLEGE DISTRICT's Board Policy 5052, Open Enrollment, (Exhibit 1-F) as well as a description of the course and information about whether the course is offered for credit and is transferable. (Title 5, § 55005). A description of the course and information about whether the course is offered for credit and is transferable must be published in the COLLEGE DISTRICT's college catalogue and listed on the COLLEGE DISTRICT's online line schedule of classes for a minimum of 30 (thirty) days before the first day the class is conducted.

2.10 CITY shall ensure that the faculty teaching different sections of the same course teach in a manner consistent with the COLLEGE DISTRICT'S approved course outline of record for that course, and that students are held to a comparable level of rigor.

3. PAYMENT FOR SERVICES

3.1 In consideration for the services provided herein, the COLLEGE DISTRICT shall pay the CITY $4.75 per student instructional (contact) hour eligible for state general apportionment. It is recognized by the contracting parties that a portion of the aforementioned instructional hourly rates include payment to CITY for the CITY's provision of training facilities, per Section 2.1., as well as CITY's instructional staff.

3.2 COLLEGE DISTRICT will pay the CITY up to five -hundred dollars ($500.00) for instructional consumable materials listed in Exhibit 1-G necessary to teach each course. Instructional consumable materials for each course must be identified in this agreement in order to establish entitlement for payment.

3.3 COLLEGE DISTRICT shall pay the CITY upon submission of valid invoices.

3.3.1 CITY shall submit an invoice to the COLLEGE DISTRICT by June 15 of each year for instructional services rendered at a rate of $4.75 per student contact hour.

Example: 38 -hour course x 25 students = 950 contact hours 950 student contact hours' x $4. 75 = $4,512.50

3.3.2 CITY shall include on the invoice, if applicable, an amount no greater than $500.00 for instructional consumable materials used for course delivery. Instructional consumable material receipts shall be required to accompany invoices as supporting documentation for payment.

Example: $50.00 for wood+ $250.00 for saw blades = $300.00

ATTACHMENT A

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A

AGREEMENT BETWEEN

ALLAN HANCOCKJOINTCOMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA
EXHIBIT 1- SCOPE OF SERVICES

3.3.3 COLLEGE DISTRICT will pay CITY no later than 60 days after the receipt of invoice following completion of the course and submittal of the completed course grades and attendance roster, and receipts for paid materials previously approved to the COLLEGE DISTRICT.

3.3.4 COLLEGE DISTRICT will subtract from the invoice the enrollment fee (tuition) authorized by Education Code section 76300 (currently $46.00 per unit) for CITY sponsored students.

Example: 25 CITY sponsored student's
25 student's x $46.00 enrollment fee per unit x 2 -unit class = $2,300.00

3.3.5 COLLEGE DISTRICT will subtract the cost, if applicable, of obtaining state mandated certificates for successful CITY sponsored students.

Example: 25 successful CITY sponsored student's
25 successful students' x $10.00 per certificate -s = $250.00

3.3.6 COLLEGE DISTRICT will subtract the cost, if applicable, of obtaining student instructional materials for CITY sponsored students.

Example: 25 CITY sponsored students
25 workbooks x $5.00 per workbook= $125.00

3.4 Instructional hours are defined as those hours that are reported on the COLLEGE DISTRICT's CCFS-320, California Community Colleges Apportionment Attendance Reports, and are subject to audit by the COLLEGE DISTRICT's independent auditor, the CITY, and the California Community Colleges Chancellor's Office.

3.5 Under no circumstances may the CITY charge students any fees. All student materials (including but not limited to textbooks, workbooks, pocket guides, and operations guides) will be available for purchase by the students at the COLLEGE DISTRICT bookstores, (instructional materials are listed in Exhibit 1-G) or by the COLLEGE DISTRICT Coordinator per emailed requests from the CITY Coordinator (costs for student materials will be subtracted from the invoice per section 3.3.6).

Students who are not CITY sponsored will be responsible for obtaining the student instructional materials.

3.6 Both the COLLEGE DISTRICT and CITY, by executing this contract, certify that the instructional activity to be conducted will not be fully funded by other sources. (Title 5, California Code of Regulations, §58051.5).

4. MISCELLANEOUS

4.1 If any of the provisions of this contract are found to be, or become contrary to State law or regulations or court decisions, COLLEGE DISTRICT and the CITY agree that the contract shall be renegotiated as it relates to said provision, without affecting the balance or intent of this contract.

ATTACHMENT A

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA
EXHIBIT 1- SCOPE OF SERVICES

4.2 The term of this Agreement shall be for a period of time commencing on August 1, 2023, through June 30, 2025. This agreement may be extended by amendment for additional periods of two (2) years upon agreement in writing by both parties. Notwithstanding the foregoing, COLLEGE DISTRICT or CITY may terminate this contract with or without cause, upon 30 days' written notice. COLLEGE DISTRICT agrees to reimburse CITY for any work performed prior to the termination date.

4.3 If students withdraw prior to completion of a course, the COLLEGE DISTRICT shall pay only for the instructional hours which the student completed which are eligible for state apportionment.

4.4 The COLLEGE DISTRICT will provide its standard student liability and medical care coverage for students attending CITY classes. CITY, its employees and agents release the COLLEGE DISTRICT from liability for claims arising due to illness or bodily injury in excess ofthis standard coverage.

4.5 Both parties will ensure that ancillary and support services are provided for students (e.g., counseling, guidance, placement assistance).

4.6 Approval of equivalent enrollment eligibility is not a guarantee that state regulatory and licensing authorities will also grant equivalency for licensure or employment purposes.

4.7 Legal Notices of the COLLEGE DISTRICT and the CITY shall be addressed as follows:

COLLEGE DISTRICT:

Dennis Curran
Associate Superintendent/ President Finance and Administration Allan Hancock Joint Community College District
800 S. College Drive Santa Maria, CA 93454
CITY:

Bradley J. Dandridge
Fire Chief
Santa Maria Fire Department
314 W. Cook Street #8, Santa Maria, CA 93458

4.8 Persons Responsible: Persons responsible for the implementation of this Agreement:

COLLEGE DISTRICT:

Robert Curry
Associate Superintendent/Vice President Academic Affairs Allan Hancock Joint Community College District
800 S. College Drive Santa Maria, CA 93454

ATTACHMENT A

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA
EXHIBIT 1- SCOPE OF SERVICES
CITY:

Bradley J. Dandridge
Fire Chief
Santa Maria Fire Department
314 W. Cook Street #8
Santa Maria, CA 93458

4.9 Persons Responsible Coordination: Persons responsible for scheduling facilities and coordinating document transfer between CITY and COLLEGE DISTRICT regarding this Agreement:

COLLEGE DISTRICT:

Denise Baldwin
Coordinator, Contract Education
Allan Hancock Joint Community College District Lompoc Valley Center One Hancock Drive, Lompoc, CA 93436
CITY:

Civilian Training Specialist
Santa Maria Fire Department
314 W. Cook Street #8
Santa Maria, CA 93458

ATTACHMENT A

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A

AGREEMENT

BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA
EXHIBIT 1-A

INSTRUCTOR LIST
Below is a list of known CITY employees who are Part Time Instructors that have been vetted by the COLLEGE DISTRICT. Any additional CITY employee names shall be submitted to the COLLEGE DISTRICT Coordinator for consideration during the term of this Agreement. This list may be updated, in writing, without an amendment to the Agreement.

NAMES:

1. 2.

3. 4.

5. EXHIBIT 1-A Page 1 of 1

ATTACHMENT A

AGREEMENT

BETWEEN

ALLAN HANCOCKJOINTCOMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA
EXHIBIT 1-B

INSTRUCTIONAL SERVICES AGREEMENT BETWEEN ALLAN HANCOCK COLLEGE JOINT

COMMUNITY COLLEGE DISTRICT, CITY, AND INSTRUCTOR
Agreement with Instructor
This agreement is made and entered into this [day] of [month/year], by three parties: The Allan Hancock Joint Community College District (hereinafter "COLLEGE DISTRICT"), the CITY OF SANTA MARIA (hereinafter CITY) and employee of the CITY who is being assigned to the COLLEGE DISTRICT on a part-time basis pursuant to Title 5, California Code of Regulations, section 58058(b).

WHEREAS, the CITY has the experience, training, equipment and other resources, and staff necessary to provide training and instruction in the area of Fire Technology to COLLEGE DISTRICT students. Such training will be structured and designed to qualify COLLEGE DISTRICT students forjob opportunities in the field of Fire Technology; and WHEREAS, the authority for this Agreement includes Title 5, California Code of Regulations, section 58058(b);
NOW, THEREFORE, the three parties to this Agreement hereby agree as follows:

1. The CITY's instructor is an employee of the CITY who shall meet "Minimum Qualifications" forthe academic position of CITY's instructor as established by the COLLEGE DISTRICT and as determined by the COLLEGE DISTRICT.

2. The CITY's instructor is professionally and specially trained and competent to provide the supervisory and/or instructional services required by the COLLEGE DISTRICT.

3. The Instructor will be an employee of the COLLEGE DISTRICT for purposes of the Attendance Accounting Standards, (CA Ed Code, Section 58050). COLLEGE DISTRICT has the right to; 1) evaluate and terminate instructor; 2) evaluate the quality of instruction to ensure that it meets the needs of students; 3) evaluate the quality and rigor equal to the COLLEGE DISTRICT'S approved course outline of record and the accreditation requirements of COLLEGE DISTRICT. The COLLEGE DISTRICT will not provide instructor evaluation results to the CITY.

4. The CITY's instructor shall at all times comply with the supervisory and/or instructional requirements outlined in Title 5, California Code of Regulations, section 58055, which require direct instruction by the CITY's instructor except in limited circumstances. The CITY's instructor's responsibilities and duties as an employee of the COLLEGE DISTRICT shall include, but are not limited to, the following:

Ensure that instructional time is expended in full compliance with the course objectives determined by the COLLEGE DISTRICT.

EXHIBIT 1-B Page 1 of 3

ATTACHMENT A

AGREEMENT

BETWEEN

ALLAN HANCOCKJOINTCOMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

4.1 Ensure the safety and well-being of students.

4.2 Be in sufficient physical proximity and range of communication to provide immediate instructional supervision and control of all students in his/her classes.

4.3 Attend periodic staffmeetings with the COLLEGE DISTRICT.

4.4 Ensure accurate and current daily student attendance records, accurate calculation of final student grades, and the prompt submission of all data necessary for the calculation of FTES to the COLLEGE DISTRICT within 3 (three) calendar days of course completion (CA Ed Code 84500).

4.5 Ensure the effective use of instructional methods, technology, testing and remediation.

4.6 Ensure that he/she does not have any other assigned duties during the instructional activity for which attendance is being claimed.

4.7 Be familiar with and comply with all relevant COLLEGE DISTRICT policies, rules and regulations, including but not limited, to those related to student safety, grading, attendance, sexual harassment and discrimination.

5. The COLLEGE DISTRICT agrees to indemnify and hold harmless the CITY and its authorized agents, officers, volunteers, and employees against any and all claims or actions arising from COLLEGE DISTRICT's negligent acts, errors or omissions and for any cost or expense incurred by the CITY on account of any claim therefor.

6. The CITY shall indemnify and hold harmless the COLLEGE DISTRICT and its authorized agents, officers, and employees against any and all claims and actions arising from the CITY's negligent, reckless or intentional acts, errors or omissions and for any cost or expense incurred by the COLLEGE DISTRICT on account of any claim therefor.

7. The COLLEGE DISTRICT shall provide no compensation to the CITY's instructor for any services rendered pursuant to this Agreement, but compensation, as well as workers' compensation insurance, shall be the responsibility of the CITY in accordance with its established and standard practices.

8. This Agreement may be terminated at any time by the COLLEGE DISTRICT within the sole and exclusive discretion of the COLLEGE DISTRICT upon written notice to the CITY and the CITY's instructor. This Agreement may be terminated upon thirty (30) days' prior written notice to COLLEGE DISTRICT by either the CITY or the CITY's instructor within either's sole and exclusive discretion.

EXHIBIT 1-B Page 2 of3

ATTACHMENT A

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year last written below.

INSTRUCTOR ALLAN HANCOCK JOINT COMMUNITY

COLLEGE DISTRICT
Print Print
Signature Signature
CITY
Print
Signature

ATTACHMENT A

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA
EXHIBIT 1-B Page 3 of 3

ATTACHMENT A

AGREEMENT BETWEEN

ALLAN HANCOCKJOINTCOMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA
EXHIBIT 1-C
Indemnification and Insurance Requirements
(For Service Contracts Not Requiring Professional Liability Insurance)

INDEMNIFICATION
COLLEGE DISTRICT agrees to indemnify, defend (with counsel reasonably approved by CITY) and hold harmless CITY and its officers, officials, employees, agents and volunteers from and against any and all claims, actions, losses, damages, judgments and/or liabilities arising out of this Agreement from any cause whatsoever, including the acts, errors or omissions of any person or entity and for any costs or expenses (including but not limited to attorneys' fees) incurred by CITY on account of any claim except where such indemnification is prohibited by law. COLLEGE DISTRICT'S indemnification obligation applies to CITY'S active as well as passive negligence but does not apply to CITY'S sole negligence or willful misconduct.

NOTIFICATION OF ACCIDENTS AND SURVIVAL OF INDEMNIFICATION PROVISIONS COLLEGE DISTRICT shall notify CITY immediately in the event of any accident or injury arising out of or in connection with this Agreement. The indemnification provisions in this Agreement shall survive any expiration or termination of this Agreement.

INSURANCE
COLLEGE DISTRICT shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the COLLEGE DISTRICT, its agents, representatives, employees or subcontractors.

A. Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an "occurrence" basis, including products -completed operations, personal & advertising injury, with limits no less than $2,000,000 per occurrence and $4,000,000 in the aggregate.

2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code I (any auto), or if COLLEGE DISTRICT has no owned autos, Code 8 (hired) and 9 (non -owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers' Compensation: Insurance as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (Not required if COLLEGE DISTRICT provides written verification that it has no employees) If the COLLEGE DISTRICT maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the COLLEGE DISTRICT.

EXHIBIT 1-C Page 1 of 3

ATTACHMENT A

AGREEMENT BETWEEN

ALLAN HANCOCKJOINTCOMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA
Any available insurance proceeds in excess ofthe specified minimum limits ofinsurance and coverage shall be available to the CITY.

B. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. Additional Insured — CITY, its officers, officials, employees, agents and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the COLLEGE DISTRICT including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the COLLEGE DISTRICT'S insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 2026, CG 20
33, or CG 20 38; and CG 20 37 if later edition is used).

2. Primary Coverage- For any claims related to this Agreement, the COLLEGE DISTRICT'S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees, agents and volunteers. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees, agents or volunteers shall be excess of the COLLEGE DISTRICT'S insurance and shall not contribute with it.

3. Notice of Cancellation - Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the CITY.

4. Waiver of Subrogation Rights — COLLEGE DISTRICT hereby grants to CITY a waiver of any right to subrogation which any insurer of said COLLEGE DISTRICT may acquire against the CITY by virtue of the payment of any loss under such insurance. COLLEGE DISTRICT agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the CITY has received a waiver of subrogation endorsement from the insurer.

5. Deductibles and Self -Insured Retention — Any deductibles or self -insured retentions must be declared to and approved by the CITY. The CITY may require the COLLEGE DISTRICT to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

6. Acceptability of Insurers — Unless otherwise approved by Risk Management, insurance shall be written by insurers authorized to do business in the State of California and with a minimum A.M. Best's Insurance Guide rating of "A- VII".

7. Verification of Coverage -COLLEGE DISTRICT shall furnish the CITY with proof of insurance, original certificates and amendatory endorsements as required by this Agreement. The proof of insurance, certificates and endorsements are to be received and approved by the CITY before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the COLLEGE DISTRICT'S obligation to provide them. The COLLEGE DISTRICT shall furnish evidence of renewal of coverage throughout the term of the Agreement. The CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

8. Failure to Procure Coverage - In the eventthat any policy of insurance required underthisAgreement EXHIBIT 1-C Page 2 of 3

ATTACHMENT A

AGREEMENT BETWEEN

ALLAN HANCOCKJOINTCOMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA
does not comply with the requirements, is not procured, or is canceled and not replaced, CITY has the right but not the obligation or duty to terminate the Agreement. Maintenance of required insurance coverage is a material element of the Agreement and failure to maintain or renew such coverage or to provide evidence of renewal may be treated by CITY as a material breach of contract.

9. Subcontractors — COLLEGE DISTRICT shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and COLLEGE DISTRICT shall ensure that CITY is an additional insured on insurance required from subcontractors.

10. Special Risks or Circumstances — CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this Agreement. COLLEGE DISTRICT agrees to execute any such amendment within thirty (30) days of receipt.

Any failure, actual or alleged, on the part of CITY to monitor or enforce compliance with any of the insurance and indemnification requirements will not be deemed as a waiver of any rights on the part of CITY.

EXHIBIT 1-C Page 3 of 3

ATTACHMENT A

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA
EXHIBIT 1-D
, {G '4 g. ' , ; ''' .'YY .
, �SY.a x^i> ��.s..��S,` vas ,-%`. .,�
u for choosing Allan Hancock College. We are here to help you enjoy a successful college experience. Use the following as a guide to get started.
4 Complete an online admission application- it's free ( www.hancockcollege.edu) .

By clicking on the "Apply & Register" link, you will be directed to the California Community College Online Application. It is important that you complete both steps:

Step 1: Create a CCCApply account and receive a CCCID, and Step 2: Complete the application for admission for Allan Hancock College.

After completing the application for admission, an email will be sent to the address provided on your application which will include your AHC myHancock log -in information and your student identification number, also known as an H number.

OPTIONAL:Apply for financial aid -it's free ( www.fafsa.gov) . All students are encouraged to apply. By completing the FAFSA, you may also qualify for the BOG, which will waive your enrollment fees. After applying for FAFSA, check your financial aid status for unsatisfied requirements/updates in your myHancock account. (Financial Aid Office ext. 3200).

OPTIONAL: Complete the online orientation. All new students are required to complete an orientation. You will learn about student support services, college success tips, and other important "need to know" information. To accessthe online orientation, log onto your myHancock account and go to your "student" tab. For orientation dates on campus, go to our "Admissions & Registration" tab from our homepage and select "Orientation/Academic Advising Workshops" (Counseling Department ext. 3293).

ATTACHMENT A

AGREEMENT BETWEEN

ALLAN HANCOCKJOINTCOMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

COUNTY NAME COUNTY ADDRESS

COUNTY PHONE
EXHIBIT 1-D Page 1 of 1
EXHIBIT 1-E

SAMPLE INVOICE

INVOICE
Customer
Name Allan Hancock College - Lompoc Valley Center
Address One Hancock Drive
City LomDoc
State CA ZIP 93436
1 Date
Invoice No.

J
Quantity
Description
Unit Price
TOTAL
COURSE: S-219 Ignitions OPS
DATE: May 1, 2017
HOURS: 38
STUDENTS: 25
38 hours x 25 students = 950 student contact hours
950
Student contact hours x COUNTY paid instructor fee roved $4.75
$4512.50
1 Consumable Materials fee
$300.00
$300.00
Subtotal
Credit for 25 department sponsored students, tuition fee $4,812.50
25 $46.00 erunitx2 units = $92.00
$92.00
$2,300.0
Subtotal
Due and payable 30 days from receipt of invoice.
$2,512.50
Payment Details
TOTAL
$2,512.50
Please make check payable to Insert Agency Name Herb

ATTACHMENT A

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA
EXHIBIT 1-E Page 1 of 1
EXHIBIT 1-F
BP 5052
Allan Hancock Joint Community College District
Board Policy
Chapter 5 — Student Services
BP 5052 OPEN ENROLLMENT
All courses, course sections, and classes of the COLLEGE DISTRICT shall be open for enrollment to any person who has been admitted to the college, Enrollment may be subject to any priority system that has been established. Enrollment may also be limited to students meeting properly validated prerequisites and co -requisites, or due to other practical considerations such as exemptions set out in statute or regulation.

The Superintendent/President shall assure that this policy is published in the catalog and schedule of classes.

References: Title 5 Sections 51006 and 55003 et seq.

Adopted: 7/14/15

ATTACHMENT A

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA
EXHIBIT 1-F Page 1 of 1
EXHIBIT 1-G

INSTRUCTIONAL CONSUMABLE MATERIALS
CLASS:

Description
Quantity
Estimated Unit Price
Subtotal
Total Instructional Consumable Material Costs
CLASS:

Description
Quantity
Estimated Unit Price
Subtotal
Total Instructional Consumable Material Costs
CLASS:

Description
Quantity
Estimated Unit Price
Subtotal
Total Instructional Consumable Material Costs
CLASS:

Description
Quantity
Estimated Unit Price
Subtotal

ATTACHMENT A

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA
Total Instructional Consumable Material Costs
EXHIBIT 1-G Page 1 of 1
AHC
COURSE
NUMBER
FT338
FT341
FT343
FT344
FT346
FT347
FT361
FT362
Ff363
FT364
FT365
FT370
FTEC301
FTE302
FTE 3 03
•FTE304
FTE305
FTE306
W FT301
W FT302
W FT303
W FT304
W FT306
W FT307
W FT308
W FT309
W FT310
WFT311
WFT312

COURSE NAME

LAND NAVIGATION

FIRE HYDRAULICS

PUMP THEORY

EMERGENCY VEHICLE

OPERATIONS

DRIVER OPERATOR IB

VE HICLE EXTRICA- TION

CONFINED SPACE AWARENESS

CONFINED SPACE RESCUE

TECHNIC IA N

LOW ANGLE RESCUE

ROPE RE SCUE TECHNICIAN

TRENCH RECUE TECHNICIAN

INTRODUCTION TO SURF
RESCUE
COMPANY OFFICER 2A
COMPANY OFFICER2B
COMPANY OFFICER2C
COMPANY OFFICER2D
COMPANY OFFICER2E
INSTRUCTOR 1

INTRO TO INCIDENT COMMAND
SYSTEM IS700 & ISS00

BASIC INCIDENT COMMAND I-
200

INTERMEDIATE INCIDENT
COMMAND SYSTEM S-131

ADVANCED INCIDENT
COMMAND SYSTEM 1-400

ADVANCED FIREFIGHTER
TRAINING 5-131

INTRO TO WILDLAND FIRE
BEHAVIOR -190

INITIAL ATTACK COMMANDER
ICT S-215

FIRE OPERATIONS IN THE
URBAN INTERFACE S-215

PORTABLE PUMPS AND WATER
USE S-211
WILDFIRE POWERSAWSS-212
FIRING OPERATIONS S-219
EXHIBIT 1-H
UNITS

2.0 3.0

0.5 0.5

2.0:

OS

0.5 1.0'

1.0,

1.0 0.5,

0.5 2.0

1.0 2.0

2.0:

2.0 2.0

0.5 0.5

1.5 1.0

0.5 0_5

1.5 1.0

1.5 1.5

2.0 W FT320
WFT321
WFT323
WFT324
W FT325
WFT326
WFT327
WFT328
WFT329
WFT330
WFT331
WFT332
WFT333
WFT334

APPLIED BUSINESS MANAGEMENT
PRINCIPLES 5.261
BASIC AIR OPERATIONS S-270

EXTENDED ATTACK INCICDENT
COMMANDER S-300

TASK FORCE STRIKE TEAM
LEADER S-330

DIVISION GROUP SUPERVISOR S-
339

AIR SUPPORT GROUP
SUPERVISOR S-375

INTRO TOWILDLAND FIRE
BEHAVIOR CALCULATIONSS-390
'SAFETY OFFICER S-404

AIR OPERATIONS BRANCH
DIRECTOR S-470

FOLLOWERSHIP TO LEADERSHIP
L-280
INCIDENT LEADERSHIP L-381

FACILITATIVE INSTRUCTOR M-
410

PRESCRIBED FIRE
IMPLEMENTATION RX-301
INTRO TO FIRE EFFECTS RX-310

PRESCRIBED FIRE PLAN
WFT335 PREPARATION RX-341
W FTL310 DISPLAY PROCESSOR S-245
WFT0311 FIREFIGHTER TRAINING S-130

INTERMEDIATE WILDLAND FIRE
WFT0332 BEHAVIOR S-290

CPR FOR HEALTHCARE
EMS306 PROVIDERS

PREHOSPITAL TRAUMA LIFE
SUP PORT WHTLS}

ADVANCED CARDIAC LIFE
EMS321 SUPPORT 1.0
EMS322 PEDIATRIC LIFE SUPPORT 1.0
EMERGENCY MEDICAL TECHNICIAN 1
EMS401 BASIC REFRESHER 1-5

PREHOSPITAL TRAUMA LIFE
EMS409 SUPPORT REFRESHER 0.5
EMT1 BASIC SKILLS REFRESHER
EMS410 MODULE A 0.5
EMT1 BASIC SKILLS REFRESHER
EMS411 MODULE B 0.5
EMT1 BASIC SKILLS REFRESHER
EMS412 MODULE C 0.5
EMT1 BASIC SKILLS REFRESHER
EMS413 MODULE D

ADVANCED CARDIAC LIFE
EMS309

1.5 1.0
10 1.5

1.0 2.0

2.0 2.0

2.0 1.0

2.0 2.0

2.0 2.0

2.0 0.5

2.0 2.0

0.5. 1.0

0.5 ATTACHMENT A

AGREEMENT

BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA
WFT313 CREW BOSS S-230
WFT314 ENGINE BOSS S-321
WFT315 HEAVY EQUIPMENT BOSS S-236
WFT316 FIELD OBSERVER S-244

STATUS CHECK IN RECORDER S-
WFT318 248

1.5 0.5

1.0 2.0

0.5 EMS414
EMS415
EMSP300
EMSP323
EMSP324
EMSP333
EXHIBIT 1-H Page 1 of 1

SUPPORT REFRESHER

PEDIATRIC LIFE SUPPORT

REFRESHER

ANATOMY & PHYSIOLOGY FOR

PREHOSPITAL PERSSONNEL
PARAMEDIC THEORY1
PARAMEDIC LABORATORY1
PARAMEDIC THEORY2

0.5 0,5

3.0 6.0

2.0 4.0

ATTACHMENT A

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SANTA MARIA, CALIFORNIA, AUTHORIZING AN

INSTRUCTIONAL SERVICES AGREEMENT WITH ALLAN

HANCOCK COLLEGE JOINT COMMUNITY COLLEGE DISTRICT
WHEREAS, California Education Code, Title V allows California community college districts to claim full-time equivalent students and state apportionment for courses provided through an Instructional Services Agreement (ISA); and WHEREAS, the ISA provides the opportunity for the Fire Department to receive funds for the continuing on-the-job training of eligible employees; and WHEREAS, such funds will be utilized for additional training opportunities, outside instructors, and training materials; and
WHEREAS, the activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. Authorize and designate the Interim City Manager, or designee, to enter into an Instructional Services Agreement with Allan Hancock College Joint Community College District; and

2. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
///

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 5th day of December 2023.

ATTEST:

Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:

City Attorney
APPROVED AS TO CONTENT:

Department Director
Interim City Manager

FOR THE COUNCIL MEETING OF DECEMBER 5, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Fire Chief Bradley J. Dandridge
SUBJECT: Adoption of a Resolution Acknowledging Receipt of the Annual Fire Inspection Report per Senate Bill 1205
Description:

The City Council will consider adopting a Resolution acknowledging receipt of the annual fire inspection report for the period of July 1, 2022, through June 30, 2023.

Environmental Notice:

The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution acknowledging receipt of the annual report for the period of July 1, 2022, through June 30, 2023, for fire inspections of certain occupancies as required by Senate Bill 1205 pursuant to California Health and Safety Code Sections 13146.2, 13146.3, and 13146.4.

BACKGROUND:

The California State Fire Marshal's Office requires that certain occupancies be inspected annually by the local fire department pursuant to California Health and Safety Code Sections 13146.2 and 13146.3 to enforce current building and fire safety standards.

These occupancies include hotels/motels, multi -family residences with three or more units, and K-12 public and private schools.

Senate Bill 1205 was enacted after there were several multi -family apartment building fatality fires in 2016 and 2017, including the December 2, 2016, "Ghost Ship Warehouse" fire that killed 36 people. A Bay Area news group collected 8 years of data from 12 Bay Area fire departments and found that many schools and apartments were not being inspected annually as required by law.

DISCUSSION:

In 2018, State Senator Jerry Hill (San Mateo) introduced Senate Bill 1205. A bill that requires every city or county fire department, or district required to perform the State-

mandated inspections to report compliance with the inspection requirements to their administering authority annually. The bill also requires the administering authority to acknowledge receipt of the report in a resolution or similar format document. Senate Bill 1205 (Hill) was signed into law on September 27, 2018, adding Section 13146.4 to the Health and Safety Code.

The Santa Maria Fire Department conducts annual comprehensive fire and life safety inspections of all State -mandated occupancies as outlined in Health and Safety Code Sections 13146.2 and 13146.3, including schools, hotels/motels, and all known apartment complexes of three or more units.

In addition to the State -mandated inspections, the following are noteworthy accomplishments by Fire Prevention Staff from July 1, 2022, through June 30, 2023:
1,069 plan reviews of construction -related projects; 265 construction -related inspections; 233 business license application reviews that resulted in 48 inspections of businesses; 40 fire code related complaints that required multiple inspections and follow-up; 175 assembly occupancy inspections; 94 hazardous material occupancy inspections; 51 commercial occupancy inspections; 75 fire investigations that resulted in 6 arrests; and 22 citations were issued for illegal fireworks. Additionally, the Emergency Services Specialist conducted 47 public education programs resulting in contact with approximately 4,000 individuals.

Fiscal Considerations
There are no significant impacts to the general fund anticipated with this action.

Impact to the Community
The community benefits from annual inspections that ensure the minimum fire and life safety requirements are being met in accordance with Health and Safety Code Sections 13146.2-13146.4.
2 RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SANTA MARIA, CALIFORNIA, ACKNOWLEDGING RECEIPT OF THE ANNUAL REPORT FOR THE PERIOD OF JULY 1, 2022, THROUGH JUNE 30, 2023, FOR FIRE INSPECTIONS OF CERTAIN OCCUPANCIES AS REQUIRED BY SENATE BILL 1205 PURSUANT TO CALIFORNIA HEALTH AND SAFETY CODE SECTIONS 13146.2, 13146.3, AND 13146.4.

WHEREAS, the California State Fire Marshal's Office requires that certain occupancies be inspected annually by local fire departments pursuant to California Health and Safety Code Sections 13146.2 and 13146.3; and
WHEREAS, in 2018, Senate Bill 1205 was signed into law adding California Health and Safety Code Section 13146.4 requiring every city or county fire department, or district required to perform the State -mandated inspections to report compliance with the inspection requirements to their administering authority annually; and WHEREAS, the bill also requires the administering authority (City Council) to acknowledge receipt of the report in a resolution or similar format document.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, that the City Council acknowledges the measure of compliance of the Santa Maria Fire Department with California Health and Safety Code Sections 13146.2, 13146.3, and 13146.4, for the reporting period of July 1, 2022, through June 30, 2023, as follows:

1. EDUCATIONAL GROUP E OCCUPANCIES:

Educational Group E occupancies are generally those of public and private schools, used by more than six persons at any one time for educational purposes through the 12th grade.

During fiscal year 2022-23, the Santa Maria Fire Department completed the annual inspection of 22 Group E occupancies, buildings, structures, and/or facilities. This is a compliance rate of 100 percent for this reporting period.

2. RESIDENTIAL GROUP R OCCUPANCIES:

Residential Group R occupancies are generally those occupancies containing sleeping units, which include hotels, motels, and apartments (three units or more), etc.

During fiscal year 2022-23, the Santa Maria Fire Department completed the annual inspection of 292 Group R occupancies, buildings, structures, and/or facilities. This is a compliance rate of 100 percent for known and occupied Group R occupancies during this reporting period.

3. The City Council does hereby receive the annual Fire Inspection Report as presented and orders it filed in the records of the City Clerk's Office.

4. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 5th day of December 2023.

ATTEST:

Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:

City Attorney
APPROVED AS TO CONTENT:

Department Director
Interim City Manager

FOR THE COUNCIL MEETING OF DECEMBER 5, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Interim Recreation and Parks Department Director Angela Oslund SUBJECT: Adoption of a Resolution Approving and Authorizing an Application for the California State Department of Parks and Recreation Outdoor Equity Grants Program Grants Fund
Description:

The City Council will consider approving an application for additional grant funding through the California State Department of Parks and Recreation Outdoor Equity Grants Program.

Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATIONS:

Adopt a Resolution approving and authorizing the submittal of a project application to the California Department of Parks and Recreation Outdoor Equity Program.

BACKGROUND:

The California Department of Parks and Recreation has been delegated by the Legislature of the State of California as the administrator of the Outdoor Equity Program. This grant program awards grants to public organizations, including local governments, with a focus on funding transportation, logistical, program operations, and capacity costs associated with reaching historically underserved communities.

DISCUSSION:

The Recreation and Parks Department is in the process of preparing the grant application which is due December 17, 2023. An authorizing Resolution is a required element of the application package to ensure the jurisdiction is supportive of the application. However, the City may withdraw from the application process at any time prior to the expenditure of the funds.

Alternative(s)
The City Council could elect not to apply for this funding.

Fiscal Considerations
The Outdoor Equity Program is a reimbursement grant program. Up to 100% of the actual project expenditures, not to exceed the grant amount, will be refunded. The City of Santa Maria is expected to finance the entire project, with options for intermittent payments upon successful submittal of Grant Progress Status Reports to California State Parks Office of Grants and Local Services. The grant request will not exceed $1,000,000.

Impact to the Community
The Outdoor Equity Program grant, made possible through Assembly Bill 209 (Limon), will increase the ability of residents in underserved communities, with an emphasis on students eligible for free or reduced -price meals, foster youth, and students of limited English proficiency, to participate in outdoor experiences at state parks and other public lands.

Attachments:

1. Proposed Resolution
2 RESOLUTION NO.

RESOLUTION OF THE SANTA MARIA CITY COUNCIL OF SANTA MARIA,

CALIFORNIA APPROVING AND AUTHORIZING THE SUBMITTAL OF A

PROJECT APPLICATION TO THE CALIFORNIA DEPARTMENT OF PARKS AND

RECREATION OUTDOOR EQUITY PROGRAM
WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of the Outdoor Equity Grants Program, setting up necessary procedures governing the application; and
WHEREAS, said procedures established by the State Department of Parks and Recreation require the Applicant to certify by Resolution the approval of the application before submission of said application to the State; and WHEREAS, successful Applicants will enter into a contract with the State of California to complete the Grant Scope program.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The City Council approves the filing of a project application for the Santa Maria Outdoor Recreation Experience; and

2. The City Council certifies that Applicant has or will have available, prior to commencement of any work on the program(s) included in this application, the sufficient funds to complete the program(s); and

3. The City Council certifies that if the grant is awarded, Applicant has or will have sufficient funds to operate the program(s) as described in the Grant Selection Criteria response, and

4. The City Council certifies that Applicant has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Grant Administration Guide; and

5. The City Council delegates the authority to the Recreation and Parks Director, or designee, to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Grant Scope; and

6. The City agrees to comply with all applicable federal, state, and local laws, ordinances, rules, regulations and guidelines.

7. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult

with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 5th day of December 2023.

ATTEST:

Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:

City Attorney
APPROVED AS TO CONTENT:

Interim Department Director
Interim City Manager

FOR THE COUNCIL MEETING OF DECEMBER 5, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Director of Utilities Shad S. Springer
SUBJECT: Adoption of a Resolution Approving the New Tiered Disposal Rate Structure for Permitted Roff-Off Haulers and Solid Waste Haulers for the Santa Maria Regional Landfill, Commencing January 1, 2024 Description:

The City Council will consider updating the tiered disposal rate structure for permitted roll - off haulers and solid waste haulers to the Santa Maria Regional Landfill.

Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution authorizing a new tiered disposal rate structure for permitted roll -off and solid waste haulers for the Santa Maria Regional Landfill, commencing January 1, 2024.

BACKGROUND:

The Utilities Department provides integrated waste management services on behalf of the City of Santa Maria ("City"). This includes municipal solid waste, recyclables, and organic waste collection services for residential and commercial customers, operating the Santa Maria Regional Landfill ("SMRL") at 2065 East Main Street, and planning for the design, permitting, construction, and operations of the future Integrated Waste Management Facility at Los Flores.

The City does not provide roll -off bin collection services within City limits. Instead, the City authorizes permitted roll -off haulers, formerly referred to as franchise haulers, to provide roll -off collection services. There are currently seven permitted haulers conducting roll -off collection services within the City.

To secure new waste streams to both facilitate the closure of the SMRL and to maximize operational efficiencies, in 2017 the City Council adopted Resolution No. 2017-40 to develop a four -tier disposal rate structure for municipal solid waste delivered to the SMRL by permitted haulers. The purpose of the rate structure was to incentivize the permitted

haulers to transport their waste to the SMRL for a lower disposal rate as tonnage increased. This rate structure attracted new waste volumes to the SMRL.

On November 3, 2020, in line with increases to the SMRL disposal fees in early 2020, the City Council adopted Resolution No. 2020-108 to revise the tiered disposal rate structure for municipal solid waste delivered to SMRL by permitted haulers. This adjustment was needed for the City to continue to attract new waste as well as generate additional revenue for the Solid Waste Disposal Fund.

In Fiscal Year 2022-23, approximately 34,000 tons of solid waste were delivered to SMRL by permitted haulers under the tiered disposal rate program. This accounted for approximately 22 percent of the total tons disposed at SMRL and generated approximately $1.6 Million in revenue for the Solid Waste Disposal Fund.

Following a comprehensive recent update, the Solid Waste Disposal Fund financial model has demonstrated that costs exceed revenues due to escalating expenses related to operations, maintenance, equipment replacement, and environmental monitoring and reporting, as well as planned capital expenditures related to the construction of a landfill liner extension project to expand disposal capacity at the SMRL in June 2024, the construction of the initial phases of the future Integrated Waste Management Facility at Los Flores during fiscal year 2026-27, and final closure activities of the SMRL beginning in fiscal year 2031-32.

DISCUSSION:

In order for the City to continue to provide a cost-effective alternative for waste disposal by permitted haulers and generate additional revenue for the Solid Waste Disposal Fund, the proposed tiered rate structure continues to provide a disposal fee discount, or credit, ranging from $5 to $20 per ton from the current posted general refuse gate rate at SMRL.

This methodology allows for a more efficient process to maintain an appropriate tiered disposal rate structure.

Under the proposed tiered rate structure, permitted haulers and other solid waste haulers delivering new tons to the SMRL will be eligible for the discounted rates based on the total monthly tonnage, as shown in the table below:

Tier
Monthly Tonnage
Current General
Refuse Gate
Rate/Ton
Proposed
Discounted
Rate/Ton
1 1 — 599.99
$77.00
$0
2 600 — 999.99
$68.00
$5.00
3 1,000 — 1,499.99
$58.00
$10.00
4 >1,500
$56.00
$20.00
As the general refuse gate adjusts in the future, the proposed discounted rate per ton ($5 to $20) will still apply for each tier.
2 Current permitted haulers will be eligible for the discounted rates after adoption by the City Council. In addition, permitted haulers or other solid waste haulers bringing new waste streams to the SMRL may elect to form a joint venture or legal partnership with other haulers to maximize their tonnage and qualify for lower rates. Eligibility for participation under the tiered disposal rate program will continue to be as determined by the Director of Utilities, as authorized by the City Manager.

The proposed tiered rate structure is not property -related like rates for water service, sewer service, and refuse collection; therefore, approval of such rates is not subject to Article XI I I D, Section 6 of the California Constitution, commonly referred to as "Prop 218." Alternative(s)

1. The City Council may elect not to approve the proposed tiered rate structure. This will lead to inadequate revenues for the Solid Waste Disposal Fund. In order to meet projected expenses, other sources of revenue will need to be identified, such as the General Fund. This alternative is not recommended, as the fees to provide the service should cover costs without subsidy from the General Fund or other sources.

2. The City Council may adopt an alternative discount or apply a credit different than those recommended by Staff. Further discount or credit is not recommended as the SMRL could experience a significant loss of revenue resulting from customers utilizing other disposal sites; this will negatively affect the solvency of the enterprise fund.

Fiscal Considerations
Based on the current estimated quantities of roll -off waste, the adjusted tiered disposal rate structure will generate approximately $450,000 per year in additional revenue. This revenue is necessary to help support the long-term viability of the Solid Waste Disposal Fund. Staff will continue to evaluate the solvency of the enterprise fund and may return to City Council for consideration of further adjustments to this tiered disposal rate structure in the future.

Impact to the City
The proposed tiered disposal rate structure will increase the revenues for the enterprise fund to provide funding for necessary expenses. A self-sufficient Solid Waste Disposal Fund does not need to be subsidized from other sources, such as the General Fund.

Impact to the Community
The proposed tiered disposal rate structure for the SMRL will continue to provide permitted haulers and other solid waste haulers with a local, cost-effective option for the safe disposal of waste.

Attachments:

1. Proposed Resolution
3 RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,

CALIFORNIA, AUTHORIZING A NEW TIERED DISPOSAL RATE STRUCTURE

FOR PERMITTED ROLL -OFF AND SOLID WASTE HAULERS FOR THE SANTA MARIA REGIONAL LANDFILL, COMMENCING JANUARY 1, 2024 WHEREAS, the Utilities Department provides integrated waste management services on behalf of the City of Santa Maria ("City"), which includes municipal solid waste, recyclables, and organic waste collection services for residential and commercial customers, operating the Santa Maria Regional Landfill ("SMRL"), and planning for the design, permitting, construction, and operations of the future Integrated Waste Management Facility at Los Flores; and
WHEREAS, on April 4, 2017, the City Council adopted Resolution No. 2017-40 to develop a tiered disposal rate structure for municipal solid waste delivered to the SMRL by franchise roll -off haulers (now referred to as "permitted haulers"); and WHEREAS, as authorized by Resolution No. 2017-40, the Director of Utilities was authorized and directed to establish standards for permitted haulers and evaluate haulers' eligibility under the tiered disposal rate structure; and WHEREAS, the tiered disposal rate structure successfully secured new waste volume to the SMRL that increased revenues to the Solid Waste Disposal Fund; and WHEREAS, on November 3, 2020, the City Council adopted Resolution No. 2020- 108 to revise the tiered disposal rate structure for municipal solid waste delivered to SMRL by permitted haulers; and
WHEREAS, the City's Solid Waste Disposal Fund financial model has demonstrated that costs exceed revenues due to escalating expenses related to operations, maintenance, equipment replacement, and environmental monitoring and reporting, as well as planned capital expenditures related to the construction of a landfill liner extension project to expand disposal capacity at the SMRL in June 2024, the construction of the initial phases of the future Integrated Waste Management Facility at Los Flores during fiscal year 2026-27, and final closure activities of the SMRL beginning in fiscal year 2031-32; and
WHEREAS, in order for the City of Santa Maria to continue to provide a cost- effective alternative for waste disposal by permitted haulers and new solid waste haulers and continue to generate additional revenue for the Solid Waste Disposal Fund, the tiered disposal rate structure will be adjusted to provide a disposal fee discount from the current posted general refuse gate rate at SMRL based on tonnages delivered; and

WHEREAS, current permitted haulers as well as future permitted haulers and other eligible solid waste haulers delivering new waste volumes to the SMRL will be eligible for the new tiered disposal rate structure.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. Authorize the new tiered disposal rate structure for permitted roll -off haulers and solid waste haulers, commencing January 1, 2024 (Exhibit "A„).

2. Authorize the City Manager or designee to determine the eligibility of permitted roll -off haulers and solid waste haulers for participation under the tiered disposal rate program.

3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 5th day of December 2023.

ATTEST:

Chief Deputy City Clerk
Exhibit "A" — Tiered Disposal Rate Structure
Mayor
APPROVED AS TO FORM:

City Attorney
APPROVED AS TO CONTENT:

Department Director
Interim City Manager
2 EXHIBIT "A"

TIERED DISPOSAL RATE STRUCTURE

FOR PERMITTED ROLL -OFF HAULERS AND SOLID WASTE HAULERS

FOR THE SANTA MARIA REGIONAL LANDFILL
EFFECTIVE JANUARY 1, 2024
Tier
Monthly
Tonnage
Discounted Rate
per Ton
1 1 — 599.99
$0.00
2 600 — 999.99
$5.00
3 1,000 — 1,499.99
$10.00
4 >1,500
$20.00

FOR THE COUNCIL MEETING OF DECEMBER 5, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Director of Utilities Shad S. Springer
SUBJECT: Adoption of a Resolution Authorizing Disposal Fees for the Santa Maria Regional Landfill Effective January 1, 2024, and January 1, 2025 Description:

The City Council will consider setting disposal fees for the Santa Maria Regional Landfill effective January 1, 2024, and January 1, 2025.

Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3), no environmental review is required.

RECOMMENDATION:

Adopt a Resolution authorizing disposal fees for the Santa Maria Regional Landfill effective January 1, 2024, and January 1, 2025.

BACKGROUND:

The Utilities Department provides integrated waste management services on behalf of the City of Santa Maria ("City"). This includes municipal solid waste, recyclables, and organic waste collection services for residential and commercial customers, operating the Santa Maria Regional Landfill ("SMRL") at 2065 East Main Street, and planning for the design, permitting, construction, and operations of the future Integrated Waste Management Facility ("IWMF") at Los Flores.

In 2023, the Utilities Department contracted with HF&H consultants to analyze and update the existing financial model for the Solid Waste Disposal Fund. The model determines operating performance (revenues vs. expenditures) as well as projected impacts on the cash balance of the enterprise fund. The recent analysis evaluated the existing financial plan and forecasts considering current economic and market conditions, regulatory mandates, historical performance, and projects. The financial model was updated to identify sufficient revenues to fund projected operating and capital needs.

Revenues for the Solid Waste Disposal Fund are based on fees collected at the SMRL from all patrons, regardless of the origin of the waste (e.g., Guadalupe, Nipomo, Orcutt, Santa Maria). The last fee adjustment for the SMRL occurred on January 1, 2022. Based on the updated financial model for the Solid Waste Disposal Fund, current SMRL disposal

fees are inadequate to generate sufficient revenue for the Solid Waste Disposal Fund to support the forecasted operational and capital expenditures. Additional revenues are needed for expenses related to operations, maintenance, capital equipment replacement, environmental monitoring and reporting, and capital projects.

Increases in expenses related to operations include labor and benefits, household hazardous waste disposal costs and facility operations, recycling park operations, equipment repairs, fuel, and growing regulatory requirements for landfill gas and groundwater systems. In addition, the Utilities Department anticipates significant capital expenditures related to the construction of a landfill liner extension project to expand disposal capacity at the SMRL in June 2024, the construction of the initial phases of the future IWMF at Los Flores during fiscal year 2026/27, and final closure activities of the SMRL beginning in fiscal year 2031/32.

DISCUSSION:

Staff recommends disposal fees for the SMRL (Attachment "A") to become effective on January 1, 2024, and on January 1, 2025, to provide the additional funding needed to continue sustaining the enterprise fund. The proposed fees are comparable to neighboring disposal facilities to minimize the risk of losing volume and revenue to other disposal sites.

If approved, the updated disposal fees will be publicly posted at the SMRL, including on signage at and near the Scale House, as well as posted to the City Utilities Department webpage.

Disposal fees are not property -related such as rates for water service, sewer service, and refuse collection. As a result, they are not subject to Article XIII D, Section 6 of the California Constitution, commonly referred to as "Prop 218".

Alternatives
The City Council may elect not to approve the proposed disposal fees. This will lead to inadequate funding of the enterprise fund. To meet projected expenses, other sources of revenue will need to be identified, such as the general fund. Staff does not recommend this option, as the disposal fees should cover ongoing and future costs without subsidy from other sources.

Fiscal Considerations
The proposed disposal fees are estimated to generate additional revenue in the amount of $3,000,000 over the next two fiscal years. This revenue is necessary to help support the long-term viability of the enterprise fund. Staff will continue to monitor and update the financial model and may return to the City Council for consideration of further fee adjustments in the future.

Impact to the City
The proposed disposal fees will help to generate additional revenue for operating and capital needs, while still being competitive with surrounding disposal facilities. 2 Impact to the Community
The fees for the SMRL will continue to provide the community with a local, cost-effective option for the safe disposal of waste.

Attachments
Attachment "A": Proposed Fee Structure
Attachment "B": Disposal Fee Comparison
3 RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,

CALIFORNIA, AUTHORIZING DISPOSAL FEES FOR THE SANTA MARIA REGIONAL LANDFILL, EFFECTIVE JANUARY 1, 2024, AND JANUARY 1, 2025 WHEREAS, the City of Santa Maria ("City") owns and operates the Santa Maria Regional Landfill ("SMRL") and is currently designing the future Integrated Waste Management Facility at Los Flores, which will require significant future capital outlay for construction; and
WHEREAS, in 2023, the City contracted with a third -party consultant to analyze and update the existing financial model for the Solid Waste Disposal Fund to develop a financial plan that generates sufficient revenue to fund projected ongoing and future operating and capital needs; and
WHEREAS, the updated Solid Waste Disposal Fund financial model predicts that costs will exceed revenues due to escalating expenses related to operations, maintenance, equipment replacement, and environmental monitoring and reporting, as well as planned capital expenditures related to the construction of a landfill liner extension project to expand disposal capacity at the SMRL in June 2024, the construction of the initial phases of the future Integrated Waste Management Facility at Los Flores during fiscal year 2026/27, and final closure activities of the SMRL beginning in fiscal year 2031/32; and WHEREAS, current disposal fees are inadequate to generate sufficient revenue for the Solid Waste Disposal Fund to be sustainable into the future; and WHEREAS, the new disposal fees will be comparable to other neighboring disposal sites to minimize the risk of losing volume and revenue to those disposal sites; and WHEREAS, the new disposal fees will provide the additional funding needed to better sustain the Solid Waste Disposal Fund.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. As of January 1, 2024, and January 1, 2025, the Director of Utilities is hereby authorized and directed to charge, and the Director of Finance is hereby authorized and directed to collect, the disposal fees for Santa Maria Regional Landfill as described in Exhibit "A"; and

2. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 5th of December 2023.

Mayor
ATTEST:

Chief Deputy City Clerk
APPROVED AS TO FORM:

City Attorney
Exhibit A: Disposal Fees for Santa Maria Regional Landfill APPROVED AS TO CONTENT:

Department Director
Interim City Manager

EXHIBIT "A"

FEE DESCRIPTION
UNIT
FEE

EFFECTIVE
1/1/24
FEE

EFFECTIVE
1/1/25
Alternative Daily Cover/ADC
prorated/ton

26.00 27.00
Appliances/White Goods
each

15.00 15.00
Cardboard - Unvuaxed
No Charge
Clean Dirt (Up to 10 yards;
load

11.0C

12.00 Clean Dirt (over 10 yards)
load

26.00 27.00
Clean Green or Wood Waste - Untreated/Unpainted (Up to 1.000 Lbs flat

40.00 42.00
Clean Green or Wood Waste-Untreated/Unpainted (Over 1.000 Lbs.) flat

79.00 83.00
Commingled Recydables
No Charge
EledronicWaste, up to 5
flat
NoCharge

21.00 22.00
General Refuse - Cars. Sedans. Coupes
General Refuse - Pickup Trucks, Tracers (Up to 1,000 lbs.) lat

45.00 50.00
General Refuse (Over 1.000 Ibsl
prorated/ton

90.00 100.00
Hard to Handle (minimum base charge applies)
proratedlton
150.00
158.00
Inert 1.1 aterial
prorated/ton

45.00 47.00
M attresses/B ox Springs. up to 5
No Charge
Non -F nab le Asbestos/Treated Medical Waste (minimum base charge applies; prorated/ton
150.00
158.00
Non -hazardous Hydrocarbon Impact Soils/NHIS
prorated/ton

50.00-150.00

50.00-158.00
Tires: Car, Light Truck. 1,1otorcycles-Whole
each

8.00 8.00
Tires: Earthllover
each
192.00
192.00
Tires: Farm &Tractor Equipment
each
100.00
100.00
Tires: Large Truck
each

15.00 15.00
Tires: Shredded
See General Refuse
Untarped Loads
load 15.00 1 15.00
--General refuse includes regular household waste, animal vsste. textiles, non-recycables. and non -organics veste. --Hard to Handle includes agricultural plastic. oversized materials. manufactured or mobile homes. boats. vehicles. railroad ties. treated vood vraste. mattress residuals. etc. -Inert Material includes asphalt, brick. ceramics. concrete. porcelain. roofing tile. stucco. etc. --The minimum base charge is the equivalent per ton fee.

FEE DESCRIPTION
UNIT
FEE

EFFECTIVE
1/1/22
FEE

EFFECTIVE
1/1/24
FEE

EFFECTIVE
1/1/25
Alternative Dail Cover/ADC
rorated/ton

25.00 26.00

27.00 A liances/White Goods
each

10.00 15.00

15.00 Cardboard - Unwaxed
No Char e
Clean Dirt (Up to 10 yards)
load

10.00 11.00

12.00 Clean Dirt (Over 10 yards)
load

25.00 26.00

27.00 Clean Green or Wood Waste - Untreated/Unpainted (Up to 1,000 Lbs.) flat
*30.00

40.00 42.00
Clean Green or Wood Waste - Untreated/Unpainted (Over 1,000 Lbs.) flat
**75.00

79.00 83.00
Commingled Recyclables
No Charge
Electronic Waste, up to 5
No Charge
General Refuse - Cars, Sedans, Coupes
flat
*20.00

21.00 22.00
General Refuse - Pickup Trucks, Trailers (Up to 1,000 lbs.) flat
*30.00

45.00 50.00
General Refuse (Over 1,000 Ibs)
prorated/ton
**79.00

90.00 100.00
Hard to Handle minimum base char e a lies
rorated/ton
115.00
150.00
158.00
Inert Material
rorated/ton

35.00 45.00

47.00 Mattresses/Box Springs, up to 5
No Charge
Non -Friable Asbestos/Treated Medical Waste (minimum base charge applies) prorated/ton
115.00
150.00
158.00
Non -hazardous H drocarbon Im act Soils/NHIS
rorated/ton

28.00-115.00

50.00-150.00

50.00-158.00
Tires: Car, Li ht Truck, Motorc cles - Whole
each

8.00 8.00

8.00 Tires: EarthMover
each
192.00
192.00
192.00
Tires: Farm & Tractor E ui ment
each

80.00 100.00
100.00
Tires: Large Truck
each

15.00 15.00

15.00 Tires: Shredded
See General Refuse
Untarped Loads
load - 15.00 15.00
--General refuse includes regular household waste, animal waste, textiles, non-recycables, and non -organics waste. --Hard to Handle includes agricultural plastic, oversized materials, manufactured or mobile homes, boats, vehicles, railroad ties, treated wood waste, mattress residuals, etc. --Inert Material includes asphalt, brick, ceramics, concrete, porcelain, roofing tile, stucco, etc. --The minimum base charge is the equivalent per ton fee. --A new fee type for Untarped Loads has been added to help reduce litter pollution and encourage compliance with California Vehicle Code. --*Current fee schedule is up to 800 pounds. **Current fee schedule is over 800 pounds.

ATTACHMENT "A"

DISPOSAL FEE COMPARISON
Fee Description
Proposed 1/1/2024
SMRL
City of Lompoc
Landfill
Cold Canyon
Landfill
Santa Maria
Transfer Station
Tajiguas (Santa
Barbara County)
Appliances / White Goods
$15.00 each
First two free for residential,
$10.00 thereafter
$30 - $60 each
$25 - $52 each
$1.00 each
Clean Green or Wood Waste (Category 1)
$40.00 flat fee
up to 1,000 pounds
$10.00 flat fee
up to 500 pounds
$77.00 prorated/ton
Not Available
$25.00 flat fee
Clean Green or Wood Waste (Category 2)
$79.00 prorated/ton
over 1,000 pounds
$41.00/ton
$77.00 prorated/ton
$76.00 - $82.00/ton
based on material type
$51.00/ton
General Refuse: Cars
$21.00 flat fee
$15.00 flat fee
$45.00 flat fee
up to 1,000 pounds
$47.00 flat fee
up to 1,000 pounds
Does not accept
waste from public
General Refuse: Light Pickup Trucks
$45.00 flat fee
up to 1,000 pounds
$25.00 flat fee
up to 500 pounds
$45.00 flat fee
up to 1,000 pounds
$47.00 flat fee
up to 1,000 pounds
Does not accept
waste from public
General Refuse
$90.00 prorated/ton
over 1,000 pounds
$100.00/ton
$90.00/ton
$82.00/ton
$170.00/ton
Hard -to -Handle - agricultural plastic, oversized
$150.00 prorated/ton
($150.00 minimum)
$248.34/ton
$130.00/ton
$155.00/ton
$120.00 - $180.00/ton
based on material type
materials, manufactured or mobile homes, railroad
ties, treated wood waste
$8.00 each
$5.00 each
$10.00 each
$8.00 each
$5.00 each
Tires, Whole: Cars, Light Pickup Trucks,
Motorcycles
Tires, Whole: Large Trucks
$15.00 each
$10.0 each
$130.00 each
$18.00 each
$7.00 each
Tires, Whole: Farm, Tractor Equipment
$100.00 each
$95.00 each
$130.00 each
Not Available
$82.00 each
Tires, Whole: Earthmover
$192.00 each
$150.00 each
$130.00 each
Not Available
$110.00 each
ATTACHMENT "B"

FOR THE COUNCIL MEETING OF DECEMBER 5, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Director of Utilities Shad S. Springer
SUBJECT: Adoption of a Resolution Approving an Agreement for Professional Services with Baker -Tilly US, LLP for an Organizational Assessment for the City of Santa Maria Utilities Department
Description:

The City Council will consider approving an agreement with Baker -Tilly US, LLP for an organizational assessment for the Utilities Department and a related increase in budget appropriations to fund the agreement.

Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution approving an agreement for professional services with Baker -Tilly US, LLP for an organizational assessment for the City of Santa Maria Utilities Department and approving an increase of $84,000 in appropriations for Fiscal Year 2023-24.

BACKGROUND:

The Utilities Department is one of ten City of Santa Maria ("City") departments and has over 120 authorized positions, of which approximately 100 are filled. The Utilities Department is divided into three distinct divisions:
■ Water Resources (operating division) includes water, wastewater, sewer collections, storm sewer, regulatory compliance, and engineering and technology; 50 positions.
• Solid Waste (operating division) includes disposal, collections, regulatory compliance, and engineering and technology; 62 positions. • Business (support division) includes department administration, customer service, finance, human capital, and operations support; 11 positions.

Anticipated growth, both regulatory and customer -based, has a significant impact on utilities as it can affect the demand for utility services and availability of resources. As these demands increase, growth can strain existing infrastructure, staffing, and resources. With increased demands and various staffing changes throughout the

organization, a comprehensive staffing analysis will assist the Utilities Department in identifying what resources and changes are needed to maintain sustainable operations and prepare for the future.

DISCUSSION:

The City has prioritized workforce recruitment and retention as one of the key initiatives of focus. In consultation with the City Manager's Office, the Utilities Department developed a goal for Fiscal Year (FY) 2023-24 to initiate an organizational assessment to identify resources and staffing required to both sustain Utilities operations and prepare for the future.

Baker -Tilly US, LLP ("Baker -Tilly"), a consulting and public accounting firm, is currently performing a similar project for the City's Recreation & Parks Department. As a result, Baker -Tilly was determined to be uniquely qualified to conduct this work for the Utilities Department.

Baker -Tilly and City Utilities staff negotiated a scope of work for the Utilities Department organizational assessment, with input from the City Manager's Office and City Human Resources Division, along with other terms and conditions that resulted in the attached agreement (Attachment "A"). The total cost of the agreement is $184,000.

The proposed work is anticipated to take approximately seven months and will include data gathering analysis, process mapping, employee and department interviews, peer agency comparisons, staffing models, draft and final reports, and support implementation recommendations. As part of the analysis, Baker -Tilly will also explore opportunities to gain efficiencies from an organizational -wide perspective through an evaluation of the overlapping work with other Departments. For example, capital improvement projects in Public Works and finance -related work in Finance, to recommend alternatives or improvements.

The Utilities Department intends to use the organizational assessment as a roadmap for the resources and staffing needed to be successful in the short- and long term, with a ten- year outlook. It is anticipated this tool will be instrumental to the City in developing Utilities' future budget requests for City Council consideration.

Alternatives
The City Council may:

1. Not approve the agreement as proposed and direct City staff to issue a Request for Proposals for an Organizational Assessment. This will result in additional staff time and costs for issuing a Request for Proposal. In addition, Baker -Tilly is a qualified, reputable firm already performing similar services for the City, which results in cost -savings to the City through their selection to perform this work, in contrast to the selection of another firm without an established understanding of the City's overall framework and strategic objectives.

2. Not approve the agreement as proposed and direct City staff to reduce the scope of work under the project, with a correlated reduction in budget. This will result in 2 missed opportunities to pursue a comprehensive and robust evaluation of the Utilities Department as well as a failure to leverage the expertise of the consulting firm selected for the project to fully analyze and consider all strengths, weaknesses, opportunities, and threats that this project presents.

3. Direct City staff not to pursue an Organizational Assessment for the Utilities Department. This will result in the Utilities Department not meeting one of its established FY 2023-24 goals.

Fiscal Considerations
The Utilities Department has budgeted $100,000 for this project in the FY 2023-2024. As part of this contract award, the Utilities Department is requesting an additional appropriation of $84,000 in FY 2023-2024 to fund the proposed agreement.

Impact to the Community
Execution of the agreement enables the Utilities Department to continue meeting its mission statement of providing efficient utility services using progressive innovation, excellent customer service, and the responsible use of public resources for the long-term benefit of the community.

ATTACHMENT
Attachment "A": Agreement for Professional Services
3 RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,

CALIFORNIA, APPROVING AN AGREEMENT FOR PROFESSIONAL SERVICES

WITH BAKER-TILLY US, LLP FOR AN ORGANIZATIONAL ASSESSMENT FOR THE

CITY OF SANTA MARIA UTILITIES DEPARTMENT AND APPROVING AN INCREASE OF $84,000 IN APPROPRIATIONS FOR FISCAL YEAR 2023-24 WHEREAS, the City of Santa Maria Utilities Department has a goal for fiscal year 2023-24 to initiate an organizational assessment to identify resources and staffing required to both sustain Utilities operations and prepare for the future (the "Project"); and WHEREAS, Baker -Tilly US, LLP, a consulting and public accounting firm that performs organizational assessments was determined to be uniquely qualified to conduct work for the Project; and
WHEREAS, the City Council approved a fiscal year 2023-24 Utilities Department budget that included an appropriation of $100,000 for this Project; and WHEREAS, Baker -Tilly US, LLP and the City of Santa Maria negotiated the terms of an agreement for Baker -Tilly US, LLP to complete the Project; and WHEREAS, as the scope of work for the Project was refined, additional funding needs of $84,000 were identified.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. Authorize the City Manager or designee to enter into an Agreement for Professional Services with Baker -Tilly US, LLP for an Organizational Assessment for the City of Santa Maria Utilities Department, incorporated herein by reference; and

2. Authorize the City Manager or designee to enter into future extensions or amendments to the Agreement consistent with the original terms of the Agreement; and

3. Authorize the City Manager or designee to appropriate additional funding of $84,000 in the Utilities Enterprise Funds ($21,000 each in Funds 003 Solid Waste Collections, 010 Solid Waste Disposal, 004 Wastewater, and 002 Water) for a total allowance of $184,000 for this Project; and

4. Authorize the Chief Deputy City Clerk to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 5th of December 2023.

Mayor
ATTEST:

Chief Deputy City Clerk
APPROVED AS TO FORM:

City Attorney
APPROVED AS TO CONTENT:

Department Director
Interim City Manager

AGREEMENT FOR PROFESSIONAL SERVICES

ORGANIZATIONAL ASSESSMENT
This Agreement is made on December 5, 2023 by and between Baker -Tilly US, LLP, an Illinois Limited Liability Partnership ("Contractor"), and the City of Santa Maria, a California Municipal Corporation and charter city ("City"), in Santa Maria, California, based on the following recitals:

WHEREAS, City has determined the Utilities Department's Organizational Assessment involves performance of services of a temporary nature (the "Project"); and WHEREAS, City does not have available employees to perform the services for the Project; and
WHEREAS, City has selected Contractor based on their submitted proposal dated October 25, 2023, and based on Contractor's qualifications to perform the Project, including significant experience in public sector and utilities consulting; and WHEREAS, City has determined Contractor's rates were fair and reasonable compared to other firms performing similar services; and
WHEREAS, City has requested Contractor perform the services for the Project; and WHEREAS, Contractor is registered or licensed in California to perform the services for the Project.

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01 Term and Termination. The term of this Agreement begins on the first date written above and ends at 11:59 p.m. on December 31, 2024. This Agreement may be extended by mutual consent of the parties. This Agreement may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state, or federal law.

Termination is effective fourteen (14) days after deposit of notice as specified in this Agreement.

2.02 Services to be Performed. Contractor shall determine the method, details, and means of providing services for the Project. More specifically, Contractor agrees to perform the specific services listed in Exhibit "A."

2.03 City's Duties. City's duties under this Agreement are to cooperate with the Contractor in the performance of the Agreement and timely pay invoices.

2.04 Payment. Payment terms under this Agreement are listed in Exhibit "B."

2.05 Insurance. Contractor shall provide insurance as listed in Exhibit "C."

2.06 Exhibits. Exhibits "A", "B", and "C" are attached and incorporated.

ATTACHMENT "A"
Atty. rev. 2022; Risk rev. 2022 Page 1 of 14

3. Contractor's Obligations.

3.01 Minimum Amount of Service. Contractor shall devote sufficient time to perform services under this Agreement efficiently and effectively. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor's sole discretion, as long as the performance of these extracontractual services does not interfere with or present a conflict with the City's business.

3.02 Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.03 Status. Contractor (including its employees) is an independent Contractor.

No employer/employee relationship exists between Contractor and City. Contractor's assigned personnel shall not be entitled to any benefits payable to employees of City. City is not required to make any deductions or withholdings from the compensation payable to Contractor under this Agreement.

3.04 Indemnification. To the fullest extent permitted by law, Contractor shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys' fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of Contractor or the acts or omissions of an employee, agent or subcontractor of Contractor. The provisions of this paragraph survive completion of the services or the termination of this contract.

The provisions of this section are not limited by the provisions of the section relating to insurance.

4. Miscellaneous

4.01 Notices. All communication relating to the day-to-day activities of this Agreement shall be exchanged between a designated representative of City and a representative of Contractor, listed below. All notices shall be addressed as follows unless a written change is filed with the City:

City:

Director of Utilities Shad Springer
City of Santa Maria
Utilities Department
2065 East Main Street
Santa Maria, CA 93454
Contractor:

Managing Director Carol Jacobs
Baker -Tilly US, LLP
18500 Von Karman Avenue
10th Floor
Irvine, CA 92612
If the designated Representative or address of either party changes during the term of this Agreement, a written notice shall be given to the other party prior to the effective date of change.

Any written notices required under this Agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used.

4.02 Compliance With Laws, etc. Contractor shall comply with all laws, including but not limited to the rules and policies of the City, in performing this Agreement.

4.03 Integration. This Agreement constitutes the entire agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this Agreement must be in writing and signed by the appropriate representatives of the parties.

4.04 Interpretation. This Agreement shall be interpreted in accordance with the laws of the State of California.

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4.05 Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06 Warranty of authority. Each person signing this Agreement on behalf of a party warrants that he or she has authority to do so.

4.07 No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.08 Severability. The provisions of this Agreement are severable. If any part of this Agreement is held invalid by a court of competent jurisdiction, the remainder of the Agreement shall remain in full force and effect unless amended or modified by mutual written consent of the parties.

4.09 Submittals. In addition to any other submittals required by this Agreement, Contractor shall submit copies of its current business license and current certificate of workers compensation coverage to the City before beginning work on this Project.

4.10 Prevailing Wage. If applicable, Contractor and all subcontractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code. The Director's determination is on file and open to inspection at www.dir.ca.gov and is referred to and made a part hereof; the wage rates therein ascertained, determined, and specified are referred to and made a part hereof as though fully set forth herein.

CONTINUED ON NEXT PAGE
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IN WITNESS WHEREOF, this Agreement is executed by the parties on the date first written above.
"Contractor" "City"

BAKER-TILLY US, LLP CITY OF SANTA MARIA
an Illinois Limited Liability Partnership a political subdivision of the State of California
Kate CYoge
By: Kate Crowley (Nov 17, 2023 22 CST)
KATE CROWLEY SHAD S. SPRINGER, P.E., MPA
Principal Director of Utilities
ATTEST
By:

By:

SARAH LANSBURGH
Chief Deputy City Clerk

APPROVED AS TO FORM
Risk Manager
City Attorney
Atty. rev. 2022; Risk rev. 2022 Page 4 of 14

EXHIBIT "A"

SERVICES TO BE PROVIDED

PROJECT UNDERSTANDING
The Utilities Department ("Department") is one of ten Departments within the City of Santa Maria and has 124 authorized positions (of which approximately 100 are filled). The Department is divided into three divisions: water resources which includes water, wastewater, sewer collections, storm sewer, regulatory compliance, and engineering/technology; solid waste which includes disposal, collections, regulatory compliance, and engineering/technology, and business, which includes department administration, customer service, finance, and operations support.

Anticipated growth, both regulatory and customer -based, has a significant impact on utilities as it can affect the demand for utility services and availability of resources. As these demands increase, they may put a strain on existing infrastructure, staffing, and resources. With increased demands and various staffing changes throughout the organization, the City requires a comprehensive staffing analysis and roadmap for the Department to identify what resources and changes are needed to maintain sustainable operations and prepare for the future with a ten- year outlook.

SCOPE OF WORK
The Contractor will provide a comprehensive analysis of the Department's structure, staffing, and deployment of services to deliver a comprehensive organizational assessment for the Department.

Throughout the project, the Contractor will keep the City informed as to progress, observations, and initial recommendations. More specifically, the Contractor will perform the following services for the Project:

Activity 1 — Project start up
The Contractor will schedule a kickoff meeting with the City to ensure a clear understanding of objectives and concerns. Prior to the kickoff meeting, Contractor will develop a work plan for the City's consideration that includes project team roles and responsibilities, the project scope, and the anticipated project timeline. During the kickoff meeting, the work plan and schedule will be discussed and finalized to ensure the proposed work plan and schedule meets the City's needs.

In addition to covering logistics such as who should be interviewed and communication protocols, the Project approach and timing will be discussed in relation to other activities in the Department. It is agreed that the work associated with this review is in addition to the normal work of the organization and must be integrated in a way that minimizes disruption.

During this activity, the Contractor will also request the City to provide relevant background information such as workload measures, organization charts, position descriptions, historical budget and staffing data, performance indicators, and copies of any previous studies or survey data about the Department.

Contractor Deliverables:

1. Agenda for kick off meeting

2. Work plan and schedule
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Activity 2 — Gather information
The Contractor will gather information from the City by conducting interviews and reviewing pertinent documents. This activity will include the following:
• Conduct up to 12 interviews which will include the Department's management team as well as the City Manager and Department Directors (such as Finance, Human Resources, Public Works, and Community Development) with frequent interaction with the Utilities Department as well as the Utility Billing Manager. Interviews will be conducted onsite if schedules allow. The interviews will focus on current operations, future plans, organization structure and priorities, challenges, and opportunities for improvement, in an effort to understand internal perspectives about staffing, the current organization structure, and the Department's current capabilities contrasted with its future needs. • Conduct a series of site visits of Department facilities (for example, the Santa Maria Regional Landfill, Los Flores (the site of the future landfill), the Wastewater Treatment Plant, etc.) and related operations and activities to gain further understanding of the Department's work. The visits will be viewed through multiple perspectives to examine the impacts of each site as well as gain an understanding of the direction of the Department's overall mission and planned future growth. • To ensure the broadest level of input and to convey that all staff views will be considered, administer a Department survey to employees. With many Department employees in the field, the survey will be made accessible and convenient for all employees to participate.

The survey will be developed in collaboration with project leaders. • The Contractor will provide a detailed analysis of survey results which will inform the analysis and recommendations.
• Review of a variety of documents and materials available, such as organization charts, position descriptions, historical budget and staffing data, performance measures, copies of any previous studies, "master plans" or survey data about the Department, the Public Works Department Organizational Review Final Report, and other items that will help provide an overview of the flow of the work being carried out.

Based on the interviews, site visits, survey, and through review of background information, the Contractor will develop an understanding of how resources are being utilized and identify areas where the Department can improve its efficiency and effectiveness. The Contractor will formulate detailed recommendations for improvement and support the Department's efforts to meet the current and future needs of the Department.

Deliverables:

1. Up to 12 interviews (onsite if schedules allow, or remote)

2. Site visits to all Department facilities

3. Department survey

4. Detailed analysis of survey results to be incorporated in reports Activity 3 — Conduct process mapping
The Contractor will conduct two half -day on -site process mapping sessions focused on the process between the Utility Billing Division and Department operations staff. The mapping sessions will include: 1) customer management and customer service function (to include customer registration, new accounts, inquiries, billing changes and calls for service), and 2) payment processing functions related to solid waste, water, and sewer charges. The process mapping sessions will include key members of City staff who are typically involved in the review and decision -making process.

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The Contractor will create process map diagrams to show the current processes. After analyzing the workflow and staff input, proposed process map diagrams will be drafted to illustrate recommended process changes to gain efficiency.

Deliverables:

1. Two half -day onsite process mapping sessions

2. Current and proposed process map diagrams
Activity 4 — Review organizational structure
The Contractor will analyze the Department's structure to ensure that it is optimally configured to effectively carry out its mission, both now and in the future. This organization structure review will be conducted in an iterative manner in conjunction with Activities 5 and 6 as organizational insights are expected from peer comparisons and the detailed analysis of the Department. The Contractor will also analyze the best location for utility billing and other finance -related functions during this review, which are also further discussed as part of Activity 6.

Throughout this process, Contractor will identify areas of alignment as well as any existing or potential gaps that may hinder the organization's ability to fulfill its objectives. These will be reflected in potential organization structure adjustments to reflect existing needs and anticipate future workloads, ensuring that the organization is well -positioned to meet its goals effectively.

The analysis will identify observations and preliminary recommendations for improvement based on the unique needs of the Department. As part of this activity, Contractor will develop an organization chart of the current structure as well as a proposed structure.

Deliverables:

1. Current and proposed organizational charts by positions and program area Activity 5 — Conduct a staff analysis, peer comparison, and develop staffing model The Contractor will perform a staffing analysis of the Department to evaluate the Department's current staffing levels and workload measures. This analysis will involve comparing the workload demands to the existing staffing resources, taking into consideration the Department's objectives and industry standards. Contractor will ensure that the staffing analysis is aligned with the findings and recommendations from the operational assessment, ensuring that any adjustments in staffing levels support the implementation of best practices and overall operational effectiveness. The insights gained from the analysis will inform the development of a robust staffing model that aligns the workforce with the Department's objectives and enables the Department to effectively meet the demands of its stakeholders.

Using criteria established in collaboration with the Department and keeping in mind the uniqueness of the agency, the Contractor will identify and reach out to up to five peer agencies for comparison with Santa Maria. The Contractor will prepare an objective analysis to aid in selecting peers that will provide insightful analysis. After selecting the agencies, the Contractor will prepare a detailed questionnaire to compile information from the peers.

The Contractor will then develop a comprehensive staffing model that takes into consideration both current and anticipated workload demands. This model will be based on industry standards and best practices, as well as an analysis of peer agencies and City staffing standards.

Atty. rev. 2022; Risk rev. 2022 Page 7 of 14

The Contractor will develop this model and include a dashboard and appropriate variable factors so as to maximize utility to the City. The Contractor will utilize this model to project staffing growth needs under a number of different scenarios and identify any areas of concern or potential areas for improvement.

Deliverables:

1. Staffing analysis

2. Detailed questionnaire

3. Staffing model (Excel)
Activity 6 — Conduct analysis
During this activity, Contractor will analyze the information collected above and examine the:
1) Strategic management system and associated planning needs. To effectively manage the growth of the Utilities Department, it will be necessary to implement a strategic management system (the grouping of processes, procedures and practices used to plan, manage and assess the work of the organization) that includes regular planning and evaluation of Departmental goals and objectives. A strategic management system will be essential for ensuring that the Utilities Department can successfully navigate the challenges and opportunities presented by a growing community. Performance measures will be recommended that align with the City's overall framework to enable this to occur effectively.
2) Efficiency opportunities. Evaluate and consider opportunities to gain efficiencies and improvements through consolidation of the financial functions (in part or whole) and/or the overall group within the Utilities Department, including utility billing and other financial functions occurring within the Utilities Department.
3) Partnership with the Department of Public Works for the coordination of utilities Capital Improvement Projects (CIPs). Currently, design and construction of some of the utilities CIPs are being overseen by the Department of Public Works. However, it was recently recommended that that work be transferred to the Utilities Department as a result of another study; that recommendation will be evaluated and the Contractor will recommended path(s) forward based on the interview, assessment, and evaluation processes.
4) New infrastructure demands and associated CIP impacts based on anticipated growth.

As Santa Maria continues to grow, there will be an increased demand for utilities infrastructure such as water, wastewater, and solid waste services. The Utilities Department will need to be prepared to address these demands by identifying necessary upgrades and expansions to the current infrastructure. This will require a thorough understanding of the current infrastructure and an ability to anticipate future needs. The Contractor will identify potential capacity constraints and evaluate the need for new facilities or equipment.
5) Business operations needs given growth in utility operations and other factors including automation opportunities. This will include an evaluation of the Department's current business processes, systems, and technology infrastructure, as well as a review of industry best practices. Based on this analysis, the Contractor will provide recommendations for optimizing the Department's business operations to support growth. 6) Internal services and personnel support throughout the Department. As the Department grows, there will be a need for increased internal services and personnel support to ensure that all employees have the necessary resources to do their jobs effectively. The Atty. rev. 2022; Risk rev. 2022 Page 8 of 14

Contractor will conduct a review and provide recommendations to ensure the Department has the necessary staffing levels to support its operations. 7) Complex and dynamic regulatory environment. As regulations governing Utilities functions increase and grow in complexity, the City must be prepared to address regulatory demands which will include increased monitoring and reporting, developing and implementing programs for compliance, and planning, designing, and constructing infrastructure to maintain compliance. These regulations include but are not limited to the state mandated organics program (SB 1383), PFAS, the wastewater treatment plant general permit, the MS4 trash amendments, post construction requirements, water service lines, etc.

Activity 7 — Report results
During this activity, Contractor will report results as described below. • Prepare observations and preliminary recommendations and meet with City leaders to review them. This will be an opportunity to discuss what was learned and observed during the analysis and then receive City feedback about the proposed opportunities for improvement. This discussion provides a preview of the issues and recommendations that will be addressed in the project report.
• Prepare a draft report that details methodology, analysis of relevant issues, and recommendations. City will have an opportunity to review and comment on the draft report before the final report is prepared. The report recommendations will be organized in an easy -to -understand format and presented in a positive manner. Reviewing the draft report with the project team will ensure factual accuracy and ensure the report is of maximum utility. Recommending actions will result in meaningful operational improvements that can be implemented in the "real world" environment.
• The City will vet the draft report for accuracy. In addition to vetting the report for accuracy, the draft review provides an opportunity to discuss the recommendations and to identify implementation issues. Once comments have been received, the final project report will be prepared, peer reviewed, and then transmitted to the City.

Deliverables:

1. Draft and final report
Activity 8 — Support implementation
The reports and resulting recommendations become tools for setting priorities and for developing work plans. After completing the final report, Contractor will prepare a draft Implementation Action Plan incorporating each recommendation. The draft action plan sets forth the steps required for implementation, assigns responsibility for action, and assigns a priority level (immediate, near or long term) for initiating each recommendation.

The action plan is prepared as a draft and becomes final once the City integrates the action steps into a work plan that includes dates for planned completion. The action plan offers an important management tool for actual implementation of the work reflected in the project report.

Deliverables:

1. Draft implementation plan
Atty. rev. 2022; Risk rev. 2022 Page 9 of 14

Optional Activity 9 — Prepare additional process maps
There are several functions (for example, water meter installation and removals, maintenance, and meter reading; billing cycle management; bill preparation and distribution; water service interruptions; compliance and reporting; data management and system changes; and/or solid waste container deliveries, removals, replacements, and additional "extra" services) associated with the utility billing function. If additional process maps are desired, Contractor will conduct additional process mapping sessions and develop additional current and proposed processes.

At the City's option, this may also include a process map for the coordination of Utilities CIP Project Delivery.

Deliverables:

1. Additional process maps

SCHEDULE
Activity
Proposed Schedule
Activity 1 — Project start up
Weeks 1-4
Activity 2 — Gather information
Weeks 2-8
Activity 3 — Conduct process mapping
Weeks 6-14
Activity 4 — Review organizational structure
Weeks 6-14
Activity 5 — Conduct a staff analysis, peer comparison and develop staffing model
Weeks 8-14
Activity 6 — Conduct analysis
Weeks 12-20
Activity 7 — Report results
Weeks 20-24
Activity 8 — Support implementation
Weeks 24-26
Optional Activity 9 — Prepare additional process maps
TBD
Atty. rev. 2022; Risk rev. 2022 Page 10 of 14

EXHIBIT "B"

PAYMENT
I. PROGRESS AUTHORIZATION
Written authorization to proceed from the City authorizes the Contractor to generate the

NOT -TO -EXCEED COST OF ONE HUNDRED EIGHTY-FOUR THOUSAND DOLLARS AND ZERO CENTS ($184,000.00) IN FEES for above listed tasks, inclusive of all fees and expenses as well as the optional Activity 9 (for up to two additional process maps).

TOTAL NOT -TO -EXCEED COSTS: $184,000.00
The City reserves the right to withhold any amount if unsatisfied with the service the Contractor provides or if the Contractor exceeds this written authorization for the above not -to -exceed costs.

II. INVOICE PROCEDURE
The Contractor shall invoice monthly as activities are completed. The Contractor's bills shall include a description of the work completed.

Atty. rev. 2022; Risk rev. 2022 Page 11 of 14

EXHIBIT "C"

INSURANCE
Contractor shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Contractor, his/her agents, representatives, or employees. If Contractor maintains broader coverage and/or higher limits than the minimums shown below, City requires and shall be entitled to the broader coverage and/or higher limits maintained by Contractor.
1) Minimum Scope of Insurance
a) Coverage shall be at least as broad as:
i) Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.
ii) Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1); or if Contractor has no owned autos, covering hired (Code 8) and non -owned autos (Code 9).
iii) Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.
iv) Errors and Omissions liability insurance appropriate to the Contractor's profession.

Architects' and engineers' coverage is to be endorsed to include contractual liability. v) Contractor's Pollution liability insurance applicable to the work being performed. vi) Cyber Liability insurance as applicable to the work being performed and appropriate to the Contractor's profession. Such coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Contractor in this Agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations. 2) Minimum Limits of Insurance
a) Contractor shall maintain limits no less than:
i) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
ii) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. iii) Workers' Compensation: Statutory limits.
iv) Employer's Liability: $1,000,000 per accident for bodily injury or disease. v) Errors and Omissions Liability: $1,000,000 per occurrence or claim, $2,000,000 aggregate.
vi) Contractors Pollution Liability: $2,000,000 per occurrence or claim, $2,000,000 aggregate.
vii) Cyber Liability: $2,000,000 per occurrence or claim, $2,000,000 aggregate.

Atty. rev. 2022; Risk rev. 2022 Page 12 of 14

3) Self -insured Retentions
Self -insured retentions must be declared to and approved by City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.
4) Other Insurance Provisions
a) The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
i) The City of Santa Maria, its officers, officials, employees, and volunteers are to be covered as additional insureds on the policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used). ii) For any claims related to this project, Contractor's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of Contractor's insurance and shall not contribute with it. iii) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be cancelled or reduced, except with notice stating the title of this Agreement to the City. All notices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return -receipt requested. iv) Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not City has received a waiver of subrogation endorsement from the insurer. v) If any of the required policies provide claims -made coverage:
(1) The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.
(2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. (3) If coverage is cancelled or non -renewed, and not replaced with another claims - made policy form with a Retroactive Date prior to the Agreement effective date, the Contractor must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work.
5) Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.
6) Verification of Coverage
a) Contractor shall furnish City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause.

Atty. rev. 2022; Risk rev. 2022 Page 13 of 14

b) All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications, at any time. 7) Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Atty. rev. 2022; Risk rev. 2022 Page 14 of 14

Contract from City of Santa Maria for E -Signing
(Organizational Assessment)
Final Audit Report
2023-11-17
Created: 2023-11-16
By: Michelle Ruiz ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAAt2yXTHFxxf6f3xZ0GyamQfHXnyWx3fLz "Contract from City of Santa Maria for E -Signing (Organizational Assessment)" History
` ii Document created by Michelle Ruiz ([email protected]) 2023-11-16 - 2:36:00 AM GMT
L7 Document emailed to Kate Crowley ([email protected]) for signature 2023-11-16 - 2:36:42 AM GMT
t Email viewed by Kate Crowley ([email protected]) 2023-11-16 - 1:39:57 PM GMT
4 Document e -signed by Kate Crowley ([email protected]) Signature Date: 2023-11-17 - 2:22:38 PM GMT - Time Source: server O Agreement completed.
2023-11-17 - 2:22:38 PM GMT
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FOR THE COUNCIL MEETING OF DECEMBER 5, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Director of Utilities Shad S. Springer
SUBJECT: Adoption of a Resolution Approving an Agreement for Professional Services with Carollo Engineers, Inc. for Wastewater Treatment Plant Program Management Services
Description:

The City Council will consider approving an agreement with Carollo Engineers, Inc. for Wastewater Treatment Plant Program Management Services.

Environmental Notice: The activity related to Program Management Services is not a "Project" as defined under Section 15378 of the California Environmental Quality Act ("CEQA") State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution approving an agreement for professional services with Carollo Engineers, Inc. for Wastewater Treatment Plant Program Management Services.

BACKGROUND:

Prior to February 2022, the City of Santa Maria ("City") was permitted under Central Coast Regional Water Quality Control Board ("Central Coast Water Board") Order No. R3-2010- 0001 for individual waste discharge requirements for discharges of domestic wastewater to land from the City Wastewater Treatment Plant ("WWTP"), located on South Black Road in Santa Maria.

On September 25, 2020, the Central Coast Water Board adopted General Waste Discharge Requirements Order No. R3-2020-0020 for Discharges from Domestic Wastewater Systems with Flows Greater than 100,000 Gallons per Day (the "General Permit"). The City was required to enroll under the General Permit and meet its increased and more stringent discharge requirements. The WWTP cannot currently meet the requirements; as a result, the City will need to upgrade the WWTP. The project will be significant in both scale, cost, and estimated to take ten years to complete.

On March 17, 2023, the Utilities Department released a Request for Qualifications for WWTP Program Management Services ("RFQ") inviting qualified firms to provide programmatic support for the project, including updating the Wastewater Master Plan, with an evaluation of existing operations, treatment alternatives, and feasibility studies;

establishing a time schedule to achieve compliance; and developing cash flow and funding scenarios.

The RFQ was sent to 12 qualified firms and submittals were received from two firms: (1) Carollo Engineers, Inc. and (2) Geosyntec Consultants, Inc. The two submittals received were evaluated and ranked by a selection committee based on the firms' expertise (25 points), experience (25 points), and project strategy and approach (50 points). Following the selection committee's comprehensive evaluation of submittals in consideration of the above published RFQ rating criteria, interviews with both firms and subsequent discussions, Carollo Engineers, Inc. was selected to provide the services for the project.

In consideration of the timeliness of the work to be accomplished before deadlines issued to the City by the Central Coast Water Board, the City, and Carollo Engineers, Inc. entered into a June 30, 2023, agreement, and subsequent October 30, 2023, amendment, (Attachments "A-1", and "A-2", respectively) for immediate, critical services to be performed by Carollo Engineers, Inc. for this project, as authorized by City Purchasing Guidelines.

DISCUSSION:

The proposed agreement for professional services (Attachment "B") covers the scope of work for Phase 1, which will cover approximately the first 18 months of the program management services to be provided by Carollo Engineers, Inc. Phase 1 will be focused on regulatory support, current WWTP performance, environmental processes, updating the Wastewater Master Plan, evaluating percolation pond capacity, funding, and stakeholder outreach. The estimated cost for the scope of work in Phase 1 is $1,902,274.

Following the initial Phase 1 scope of work, the City and Carollo Engineers, Inc. have agreed to negotiate the subsequent Phase 2 scope of work. That work will include program management related to the delivery, design, construction, start-up, and commissioning of the new WWTP facilities required to achieve compliance with the new General Order. This will require the execution of a written amendment to detail the Phase 2 scope and budget.

The proposed term of the agreement for Phase 1 is through June 30, 2025, but the term will be extended with Phase 2.

Alternative(s)
The City Council may reject both submittals and direct City staff to issue a new RFQ for program management services. This will result in additional staff time and costs to issue a new RFQ. In addition, the additional time required will not allow the City to meet the compliance timeline dictated by the Central Coast Water Board.

Environmental Review
The subject of this item, Program Management Services, does not require environmental review. However, implementation of future projects developed as part of Program Management Services may require some level of environmental review. Specifically, the 2 Phase 1 scope includes the preparation of review documentation pursuant to CEQA, as well as the necessary environmental documentation to satisfy the requirements of the Clean Water State Revolving Fund Program Operating Agreement between the United States Environmental Protection Agency and the State Water Resources Control Board.

The Phase 1 scope assumes that a Mitigated Negative Declaration supported by the Initial Study will be the appropriate level of CEQA documentation. If potentially significant and unavoidable impacts are identified for selected projects, a Focused Environmental Impact Report will be required, which will require an adjustment to the scope and budget.

Fiscal Considerations
Costs for the proposed agreement are budgeted in the Wastewater Enterprise Fund.

Because the full scope of the modifications to the WWTP cannot be known at this time, it is not possible to estimate costs to achieve compliance under the General Permit.

Projects to update and modify treatment at other treatment plants throughout the region have cost more than $100 million. In comparison, those projects had different requirements and were generally smaller in size. It is anticipated the City's cost for compliance will be significantly higher due to inflation, size, and complexity.

As the new Wastewater Master Plan is developed and the necessary improvements for compliance are identified, a better understanding of overall costs will be achieved, as well as strategies for funding those costs.

Impact to the Community
The City intends to modify the existing WWTP to serve the community's current and future growth in a sustainable, reliable, cost-effective, and resilient manner. These modifications must be managed in a smooth and integrated manner with active WWTP operations and to comply with the Central Coast Water Board's General Order.

ATTACHMENTS
Attachment "A-1" Agreement with Carollo Engineer Inc. for Interim Scope, dated June 30, 2023 Attachment "A-2" Amendment with Carollo Engineer Inc. for Interim Scope, dated October 30, 2023 Attachment "B" Agreement with Carollo Engineer Inc. for Phase 1 Scope, dated December 5, 2023 3 AGREEMENT FOR PROFESSIONAL SERVICES

WASTEWATER TREATMENT PLANT PROGRAM MANAGEMENT SERVICES
This Agreement is made on June 30, 2023 by and between Carollo Engineers, Inc., a Delaware corporation ("Contractor"), and the City of Santa Maria, a California Municipal Corporation and charter city ("City"), in Santa Maria, California, based on the following recitals:

WHEREAS, City has determined that Wastewater Treatment Plant Program Management Services involves performance of technical and professional services of a temporary nature (the "Project"); and
WHEREAS, City does not have available employees to perform the services for the Project; and
WHEREAS, on March 17, 2023, the City of Santa Maria Utilities Department released a Request for Qualifications for Wastewater Treatment Plant Program Management Services ("RFQ"); and
WHEREAS, the Contractor submitted a statement of qualifications that was responsive to the City's RFQ prior to the submittal deadline; and
WHEREAS, following a comprehensive evaluation of that submittal in consideration of the RFQ rating criteria, a subsequent interview with the Contractor on June 22, 2023, and follow up discussions between the Contractor and members of the City's selection committee, the Contractor was selected to perform the services for the Project; and WHEREAS, the City determined Contractor's rates were fair and reasonable compared to other firms performing similar services; and
WHEREAS, the Contractor is registered or licensed in California to perform the services for the Project.

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01 Term and Termination. The term of this Agreement begins on the first date written above and ends at 11:59 p.m. on June 30, 2025. This Agreement may be extended by mutual consent of the parties. This Agreement may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state, or federal law.

Termination is effective fourteen (14) days after deposit of notice as specified in this Agreement.

2.02 Services to be Performed. Contractor shall determine the method, details, and means of providing services for the Project. More specifically, Contractor agrees to perform the specific services listed in Exhibit "A."

2.03 City's Duties. City's duties under this Agreement are to cooperate with the Contractor in the performance of the Agreement and timely pay invoices as outlined in Exhibit "C". In addition, City shall furnish Contractor available studies, reports and other data pertinent to Contractor's services; obtain or authorize Contractor to obtain or provide additional reports Atty. rev. 2023; Risk rev. 2023 Page 1 of 23
ATTACHMENT "A-1"

and data as required; furnish to Contractor services of others required for the performance of Contractor's services hereunder, and Contractor shall be entitled to use and reasonably rely upon all such information and services provided by City or others in performing Contractor's services under this Agreement. Additionally, the City shall arrange for access to and make all provisions for the Contractor to enter upon public and private property as required for the Contractor to perform services hereunder.

2.04 Notice to Proceed. The City's Notice to Proceed with Interim Scope of Work for WWTP Program Management Services dated June 30, 2023, issued to Contractor, is provided in Exhibit "B".

2.05 Payment. Payment terms under this Agreement are listed in Exhibit "C". The City agrees to timely review invoices for approval and promptly submit for payment processing.

2.06 Insurance. Contractor shall provide insurance as listed in Exhibit "D."

2.07 Exhibits. Exhibits "A", "B", "C", and "D" are attached and incorporated.

3. Contractor's Obligations.

3.01 Minimum Amount of Service. Contractor shall devote sufficient time to perform services under this Agreement efficiently and effectively. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor's sole discretion, as long as the performance of these extracontractual services does not interfere with or present a conflict with the City's business.

3.02 Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.03 Status. Contractor (including its employees) is an independent Contractor.

No employer/employee relationship exists between Contractor and City. Contractor's assigned personnel shall not be entitled to any benefits payable to employees of City. City is not required to make any deductions or withholdings from the compensation payable to Contractor under this Agreement. Contractor (as a business entity, including its employees) is a "design professional" as defined by California Civil Code section 2782.8(c)(3).

3.04 Indemnification. To the fullest extent permitted by law, Contractor shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys' fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of Contractor including its employees. The provisions of this paragraph survive completion of the services or the termination of this contract. The provisions of this section are not limited by the provisions of the section relating to insurance. In no event shall the cost to defend charges Contractor exceed Contractor's proportionate percentage of fault.

3.05 Warranties and Damages. Contractor shall not be responsible for warranties, guarantees, fitness for a particular purpose, breach of fiduciary duty, loss of anticipated profits or for economic, incidental, liquidated, or consequential damages to City any third party. Additionally, Contractor shall not be responsible for acts and decisions of third parties, including governmental agencies, other than Contractor's subconsultants, that impact project completion and/or success.

3.06 Standard of Care. Contractor shall complete the services required hereunder in accordance with the prevailing standard of care by exercising the skill and ability ordinarily required of consultants performing the same or similar services, under the same or similar circumstances, in the State of California.

Atty. rev. 2023: Risk rev. 2023 Page 2 of 23

3.07 Estimates and Projections. In providing opinions of cost, financial analyses, economic feasibility projections, schedules, and quantity and/or quality estimates for potential projects, Contractor has no control over cost or price of labor and material; unknown or latent conditions of existing equipment or structures that may affect operation and maintenance costs; competitive bidding procedures and market conditions; time or quality of performance of third parties; quality, type, management, or direction of operating personnel; the incoming water quality and/or quantity; the way City's plant(s) and/or associated processes are operated and/or maintained; and other economic and operational factors that may materially affect the ultimate project elements, including, but not limited to, cost or schedule. Therefore, Contractor makes no warranty that City's actual project costs, financial aspects, economic feasibility, schedules, and/or quantities or quality realized will not vary from Contractor's opinions, analyses, projections, or estimates.

3.08 Delays. Contractor is not responsible for damage or delay in performance caused by events beyond the reasonable control of Contractor. In the event Contractor's services are suspended, delayed, or interrupted for the convenience of City or delays occur beyond the reasonable control of Contractor, an equitable adjustment in Contractor's time of performance and cost of Contractor's personnel and subcontractors may be made.

4. Miscellaneous

4.01 Notices. All communication relating to the day-to-day activities of this Agreement shall be exchanged between a designated representative of City and a representative of Contractor, listed below. All notices shall be addressed as follows unless a written change is filed with the City:

City:

Attn: Shad Springer
City of Santa Maria
Utilities Department
2065 East Main Street
Santa Maria, CA 93454
Contractor:

Attn: Graham Juby, Vice President
Carollo Engineers, Inc.
3150 Bristol Street
Costa Mesa, CA 92620
If the designated Representative or address of either party changes during the term of this Agreement, a written notice shall be given to the other party prior to the effective date of change.

Any written notices required under this Agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used.

4.02 Compliance With Laws, etc. Contractor shall comply with all laws, including but not limited to the rules and policies of the City, in performing this Agreement.

4.03 Integration. This Agreement constitutes the entire agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this Agreement must be in writing and signed by the appropriate representatives of the parties.

4.04 Interpretation. This Agreement shall be interpreted in accordance with the laws of the State of California.

4.05 Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06 Warranty of authority. Each person signing this Agreement on behalf of a party warrants that he or she has authority to do so.

4.07 No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

Atty. rev. 2023: Risk rev. 2023 Page 3 of 23

4.08 Severability. The provisions of this Agreement are severable. If any part of this Agreement is held invalid by a court of competent jurisdiction, the remainder of the Agreement shall remain in full force and effect unless amended or modified by mutual written consent of the parties.

4.09 Submittals. In addition to any other submittals required by this Agreement, Contractor shall submit copies of its current business license and current certificate of workers compensation coverage to the City before beginning work on this Project.

4.10 Prevailing Wage. If applicable, Contractor and all subcontractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code. The Director's determination is on file and open to inspection at www.dir.ca.gov and is referred to and made a part hereof; the wage rates therein ascertained, determined, and specified are referred to and made a part hereof as though fully set forth herein.

4.11 Third Parties. The services to be performed by Contractor are intended solely for the benefit of City. No person or entity not a signatory to this Agreement shall be entitled to rely on Contractor's performance of its services hereunder, and no right to assert a claim against Contractor by assignment of indemnity rights or otherwise shall accrue to a third party as a result of this Agreement or the performance of Contractor's services hereunder.

CONTINUED ON NEXT PAGE
Atty. rev. 2023; Risk rev. 2023 Page 4 of 23

IN WITNESS WHEREOF, this Agreement is executed by the parties on the date first written above.
"Contractor"
CAROLLO ENGINEERS, INC.
a Delaware corporation, authorized to do
business in the State of California
GYahake JG L-7011
By.Graham JG Juby (Sep 11, 2023 09:50 DT)

GRAHAM JUBY
Vice President
F. Pradhe-G
BY•Anne E. Prudhel (Sep 11, 2023 09:52 PDT)

ANNE PRUDHEL
Senior Vice President
"City"

CITY OF SANTA MARIA
a political subdivision
of the State of California
SHAD S. SPRINGER, P.E., MPA
Director of Utilities
ATTEST
By: AV (Sep 18, 2023 09:25 PDT)
RHONDA M. WHITE, CMC
Chief Deputy City Clerk
09/18/2023

APPROVED AS TO FORM
Me- 5ccerrero-
Risk Manager
7htoniat Watson
Thorla=.sat,m, :1,2623 I,tcJ PDT.

City Attorney
Atty. rev. 2023; Risk rev. 2023 Page 5 of 23

EXHIBIT "A"

SERVICES TO BE PROVIDED

PROJECT UNDERSTANDING
The City has selected the Contractor (referred to in this Exhibit "A" as "Carollo") to provide Wastewater Treatment Plant Program Management Services. Due to the urgency to respond to the Notice of Applicability (NOA), incorporated herein by reference, issued by the Central Coast Water Board (Water Board) on June 16, 2023, Carollo will begin some early work to assist the City with the response to the Water Board. In addition, Carollo will also begin work on some other tasks related to the NOA that need to be started promptly as they provide additional information that will be needed as part of follow-up discussions with the Water Board. It is anticipated that the interim scope period may last up to three months, by which time the Agreement for the overall project should be in place. The scope of work items to be undertaken during the interim period are described below. Since there will be ongoing adjustments to the scope to accommodate changes needed based on feedback from the Water Board, some of these tasks will not be completed until the full contract is in place.

SCOPE OF WORK
Task A — Project Management and Administration
Provide project management during the interim scope phase to monitor work, budget, and schedule. This includes invoice preparation and coordination with the City's Project Manager and staff, Carollo's project team, and subconsultants.

As part of this project management task, Carollo will complete the following:

1. Set up the project and project controls, contract with required subconsultants for work in Tasks B and C and establish a regular meeting schedule with the City for this interim period.

2. Maintain on a monthly basis an updated project schedule outlining all tasks, durations, milestone dates, and the City's review periods.

3. Provide quality assurance and quality control (QA/QC) reviews throughout the course of the project. Provide reviews of all work products, incorporate the City's comments into all deliverables while adhering to industry practices and standards.

4. Throughout the course of the interim period, we anticipate up to three monthly meetings, and weekly Teams meetings with City staff.

5. Other meetings will be scheduled as needed.

Deliverables: Monthly updated project schedule, meeting agendas, meeting minutes, monthly invoices, and presentation materials, all submitted in electronic (PDF) format.

Task B — Immediate Action Assistance

1. Contract with Larry Walker and Associates to provide permit assistance.

2. Develop a draft letter response to the Water Board based on concerns/issues identified in the NOA and submit it to the City for review by July 6th. The letter will address the issues addressed by Carollo in Exhibit "B" under the Immediate Action heading and will Atty. rev. 2023: Risk rev. 2023 Page 6 of 23

request a follow up meeting (Teams or in person) in August 2023, with the Water Board (Cecile Blancarte and Jennifer Epp) to discuss the items in question, and also to obtain clarity on other aspects of the NOA.

3. Meet virtually with the City as needed to discuss the draft response and make edits as needed. The City will submit the response to the Water Board by July 14, 2023.

4. Meet virtually or in person with the Water Board in August 2023 to discuss the City's response to the NOA.

5. Provide additional follow-up with the City based on the August meeting.

Deliverables: Draft letter to the Water Board, updates to the letter, final letter to the Water Board, all in electronic format.

Task C — Short Term Action Assistance
Carollo will assist the City as identified in Exhibit "B" under the Short -Term Action heading, including:

1. Beginning work on the Compliance Plan. The City is required to submit a Compliance Plan by June 16, 2024. Work on developing the contents for this Plan will begin once the July 14th letter to the Water Board has been submitted — Task B. The Compliance Plan is required to include the selection of the Option under which the WWTP effluent is to be permitted; that is Option 1 (meeting the General Permit plant effluent limits — shown in Table 7 of the NOA), or Option 2 (meeting the in -ground limits and implementing a groundwater monitoring plan). Deciding on Option 1 or Option 2 will depend on the Water Board's response to the City's July 14th letter, as well as other factors that will need to be investigated. Work on the Compliance Plan will not be completed during the Interim period.

2. Beginning work on the Monitoring Program. The NOA stipulates that the City must begin their Monitoring Program on October 1, 2023. Assuming the City has an accepted Monitoring Plan in place, this should not be an issue. However, the Water Board did indicate that the current monitoring well arrangement is not adequate. This will require some discussions with the Water Board, and if modifications to the existing Monitoring Plan are required, this work will need to begin right away, or the start date for monitoring will need to be pushed out. Assisting the City with setting up the GeoTracker site for uploading reports for the Water Board.

3. Assisting the City with addressing the trickling filter performance and BODS, including:
a. Providing on -going support to the City during the investigation of options to improve the current trickling filter performance.
b. Providing plant operational support with an on -site person (Chris Vasquez) to work with the Chief Plant Operator for about a week to see if trickling filter performance can be improved.
c. Developing a testing plan and conduct on -site jar testing for BODS removal in the primary clarifiers, evaluate the performance, and prepare Technical Memorandum No. 1 summarizing the results and recommendations.
d. Reviewing the historical septage hauler information. Prepare Technical Memorandum No. 2 summarizing the findings and recommendations with respect to the ability to segregate some septage flow and treat it directly in the anaerobic digesters.

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4. Begin work on the Percolation Pond Capacity Analysis. Hire GSI and Yeh and Associates to conduct the analysis. Complete a desktop analysis to review existing geotechnical and subsurface data, historical performance, and previous studies and interviews with WWTP staff.

5. Compile Technical Memorandum No. 3 to summarize data and recommend next steps.

6. Begin work on the CEQA/Environmental process. Hire LSA to begin work on developing the CEQA strategy for the Program and to start identifying known habitat and cultural areas that will assist with the siting of future facilities. Additional CEQA activities will follow as part of the subsequent Scope of Work.

Deliverables: Draft and final versions of Technical Memoranda No. 1, 2, and 3, all in electronic format.

Assumptions
The following assumptions were used to develop the above Scope of Work:

1. This interim scope of work phase is expected to last up to three months.

2. Not all tasks will be fully completed as part of the interim phase. Any open tasks will be rolled over into the subsequent Scope of Work.

3. Carollo will complete the work on a time and material basis with a not -to -exceed limit of $75,000.

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EXHIBIT "B"

NOTICE TO PROCEED

CONTINUED ON NEXT PAGE
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>>
Santa Maria
All -America City

CITY OF SANTA MARIA

UTILITIES DEPARTMENT
Business • Solid Waste • Water Resources
2065 EAST MAIN STREET • SANTA MARIA, CALIFORNLA 93454-8026 • (805) 925-0951 EXT. 7270 • FAX (805) 928-7240 June 30, 2023
Carollo Engineers, Inc.

Program Director Graham Juby, P.E., PhD
2795 Mitchell Drive
Walnut Creek, CA 94598

SENT VIA EMAIL ONLY TO
[email protected]
SUBJECT: NOTICE TO PROCEED WITH INTERIM SCOPE OF WORK

FOR WWTP PROGRAM MANAGEMENT SERVICES
Following an evaluation and selection process related to the City of Santa Maria's Request for Qualifications for Wastewater Treatment Plant Program Management Services dated March 17, 2023, Carollo Engineers has been selected to provide the required services for the project.

Congratulations on this selection! City Staff looks forward to working with you.

In consideration of the timeliness of the work to be accomplished by July 14, 2023 related to the Notice of Applicability dated June 16, 2023 issued to the City of Santa Maria by the Central Coast Water Board, Carollo Engineers is hereby given notice to proceed with the work contemplated in the attached Carollo Engineers letter dated June 30, 2023, including a not -to - exceed budget of $75,000, with an agreement between the City of Santa Maria and Carollo Engineers to follow with a specific scope of work, schedule, and budget.

Questions regarding this matter may be directed to my office at (805) 925-0951 ext. 7211 or [email protected].

SHAD S. SPRINGER, P.E., MPA
Director of Utilities
Attachment: Carollo Engineers Correspondence dated June 30, 2023 "Supplemental Information to Address Recent Notice of Applicability (NOA)" C: Water Resources Manager Alexandra Griffith
Principal Civil Fngineer Christos Stoyos
File — RFQ
File —Agreement
//mr
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June 30, 2023
3150 Bristol Street, Suite 500
Costa Mesa, California 92626
P 714-593-5100
carollo.com
Mr. Shad Springer
Director of Utilities
City of Santa Maria
2065 E. Main Street
Santa Maria, CA 93454
Suhjpet: Wastewater Treatment Plant Program Management Services - Suipplemental Information to Address Recent Notice of Applicability (NOA)
Dear Mr. Springer:

Per your request, we have provided herein, a series of steps that we believe the City of Santa Maria (City) should take to address the immediate issues associated with the Notice of Applicability (NOA) dated June 16, 2023, and issued by the Central Coast Water Board (Water Board). This is supplemental information to that provided in our May 2023 Statement of Qualifications and the follow-up interview on June 22, 2023.

In addition, we have provided an initial scope of work (Exhibit A attached) to assist the City with responding to the NOA and some other tasks that need to be undertaken in the short term.

Background
In August 2022, the City submitted a Notice of Intent (NOI) to the Water Board together with supporting documentation for the City's wastewater treatment plant (WWTP). In response, the Water Board issued the June 16, 2023, NOA. After reviewing the NOA, we have identified items to be addressed immediately, in the short term, and the medium term. Each is discussed in more detail below.

Immediate Action - Respond to Water Board by July 14, 2023 Discrepancies in Attachment 1
In our review of the NOA, there were several items listed in Attachment 1 that we feel should be reviewed and corrected to confirm that the Water Board has a correct understanding of the WWTP facilities. Items that we feel should be discussed and confirmed are summarized in Table 1 below.

Table 1- Items to be Queried from Attachment 1
Description Item
Listed in Attachment 1
front NOA
Carolto Comrnent/Action
Permitted Design Flow (Table 1) and listed
in text under Section 2.

Headworks Capacity (Table 2)

8.0 mgd average monthly
flow

13.5 mgd
This is based on the disposal capacity specified in the NOI, but we know that the ponds were able to process
11 mgd that was received in January 2023. If the ponds
were able to handle higher monthly average flows this
last winter, that should be presented and used to argue for a higher permitted flow number.

Not sure the origin of this number. 1t should match the design peak wet weather flow listed as 29.95 mgd. This
number appears to come from NO!.

Santa Mara NOA tnfcrrraion
Atty. rev. 2023; Risk rev. 2023