Agenda — Santa Maria City Council, December 5, 2023 (part 1 of 3)

Mayor Alice Patino
Mayor Pro-Tem Maribel Aguilera Hernandez
Councilmember Mike Cordero
Councilmember Gloria Soto
Councilmember Carlos Escobedo

CITY COUNCIL AGENDA

CITY OF SANTA MARIA, CALIFORNIA

Tuesday, December 5, 2023
CLOSED SESSION - 4:30 P.M.

REGULAR SESSION - 5:30 P.M.

Oral Comments during the meeting:

In-person format. Attend the meeting in-person in the City Hall Council Chambers at 110 East Cook Street, Santa Maria, and submit a request to speak to the Clerk or City staff. •
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American Disability Act Accommodations:

Any member of the public who needs accommodations should email the City Clerk’s Office at [email protected] or call 805-925-0951 x2306. The City Clerk’s Office will use its best efforts to provide reasonable accommodation by request at least 48 hours ahead of the meeting.

CLOSED SESSION

1. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, Councilmember Soto, and Mayor Patino

2. PUBLIC COMMENT PERIOD
In-person oral comments will be accepted during this time. There is no Zoom participation available for the Closed Session Public Comment period. Written comments may be submitted per the instructions above.

3. RECESS-CLOSED SESSION
The City Council will immediately recess to a closed session for the following:

3.a Conference with Labor Negotiators, Pursuant to California Government Code §54957.6
Agency Representative: Interim City Manager Alex Posada, Interim Human Resources Officer Dawn Jackson, and Special Labor Counsel Che Johnson.

Employee Organizations: All bargaining units, unrepresented employees, managers, and executives.

3.b Public Employment Recruitment - City Manager, Pursuant to California Government Code §54957(b)(1)

3.c Conference with Real Property Negotiators Pursuant to Government Code §54956.8 Property: APN 125-320-009
Agency negotiator: Alex Posada, Interim City Manager
Negotiating parties: City of Santa Maria and Burt E. Fugate, Trustee of the Burt E.

Fugate Trust U/D/T 04/30/1998
Under negotiation: Price and Terms of Payment

3.d Conference with Real Property Negotiators Pursuant to Government Code §54956.8 Property: Pioneer Park Lease on Airport District Property Agency negotiator: Alex Posada, Interim City Manager
Negotiating parties: City of Santa Maria and Santa Maria Airport District Under negotiation: Property Acquisition/Use Options

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4. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P.M.

5. INVOCATION

6. PLEDGE OF ALLEGIANCE

7. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, Councilmember Soto, and Mayor Patino

8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION

9. PROCLAMATIONS

9.a Proclamation in Support of Allan Hancock College Offering a Bachelor’s Degree in Applied Professional Studies
The City Council will consider declaring its unequivocal support for Allan Hancock College in its application to the Board of Governors of the California Community Colleges to offer a bachelor’s degree in Applied Professional Studies.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

10. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
The City Council values your input. Instructions are provided above (page 1) for communicating with the City Council. Individual speakers are limited to three minutes or as directed by the Mayor.

11. PRESENTATIONS

11.a Recognizing the 2023 “Lights, Sights, and Holiday Nights Holiday Decoration Contest” Award Winners
The City Council will acknowledge the winners of the City’s 28th Annual “Lights, Sights, and Holiday Nights Holiday Decoration Contest”.

11.b Receive a Presentation and Present a Certificate of Recognition to the GROW Initiative Cohort II
To receive a presentation regarding the Alignment Project’s staff development phase and present a Certificate of Recognition to the GROW Initiative Cohort II graduates.

12. CONSENT CALENDAR
The following routine items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. The Consent Calendar is approved by roll call vote with one motion. These items are discussed only on request of Councilmembers. Members of the public may speak on Consent Calendar items during the Public Comment Period.

SHOULD A COUNCILMEMBER WISH TO DISCUSS OR DISAPPROVE ANY ITEM, it must be dropped from the blanket motion of approval and considered as a separate item.

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RECOMMENDATION:

Adopt the Consent Calendar as submitted.

12.a CITY MANAGER/CITY CLERK DEPARTMENT

12.a.1 Ordinances and Resolutions
RECOMMENDATION:

Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

12.a.2 Approval of Minutes
RECOMMENDATION:

Approve the Minutes of the regular City Council meeting of November 21, 2023.

12.b COMMUNITY DEVELOPMENT DEPARTMENT

12.b.1 Adoption of a Resolution to Adopt the California Environmental Quality Act Addendum for the Santa Maria Regional Landfill Cell 1 Extension Project Phase II
The City Council will consider adopting the California Environmental Quality Act (CEQA) Addendum to the Final Second Supplemental Environmental Impact Report (SEIR) for the Santa Maria Regional Landfill Cell 1 Extension Project Phase II.

RECOMMENDATION:

Adopt a resolution to adopt an Addendum to the Final Second Supplemental Environmental Impact Report prepared for the Santa Maria Regional Landfill Cell 1 Extension Project Phase II.

12.c FINANCE DEPARTMENT

12.c.1 Payment of Warrants
RECOMMENDATION:

Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

12.c.2 Payment of Payroll
RECOMMENDATION:

Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

12.d FIRE DEPARTMENT

12.d.1 Adoption of a Resolution Authorizing an Instructional Services Agreement with Allan Hancock College Joint Community College District
The City Council will consider authorizing an agreement with Allan Hancock College Joint Community College District for an Instructional Services Agreement.

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RECOMMENDATION:

Adopt a Resolution an Instructional Services Agreement with Allan Hancock College Joint Community College District.

12.d.2 Adoption of a Resolution Acknowledging Receipt of the Annual Fire Inspection Report per Senate Bill 1205
The City Council will consider adopting a Resolution acknowledging receipt of the annual fire inspection report for the period of July 1, 2022, through June 30, 2023.

Environmental Notice:

The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution acknowledging receipt of the annual report for the period of July 1, 2022, through June 30, 2023, for fire inspections of certain occupancies as required by Senate Bill 1205 pursuant to California Health and Safety Code Sections 13146.2, 13146.3, and 13146.4.

12.e RECREATION & PARKS DEPARTMENT

12.e.1 Adoption of a Resolution Approving and Authorizing an Application for the California State Department of Parks and Recreation Outdoor Equity Grants Program Grants Fund
The City Council will consider approving an application for additional grant funding through the California State Department of Parks and Recreation Outdoor Equity Grants Program.

RECOMMENDATION:

Adopt a Resolution approving and authorizing the submittal of a project application to the California Department of Parks and Recreation Outdoor Equity Program.

12.f UTILITIES DEPARTMENT

12.f.1 Adoption of a Resolution Approving the New Tiered Disposal Rate Structure for Permitted Roff-Off Haulers and Solid Waste Haulers for the Santa Maria Regional Landfill, Commencing January 1, 2024
The City Council will consider updating the tiered disposal rate structure for permitted roll-off haulers and solid waste haulers to the Santa Maria Regional Landfill.

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required.

RECOMMENDATION:

Adopt a Resolution authorizing a new tiered disposal rate structure for permitted roll-off and solid waste haulers for the Santa Maria Regional Landfill, commencing January 1, 2024.

12.f.2 Adoption of a Resolution Authorizing Disposal Fees for the Santa Maria Regional Landfill Effective January 1, 2024, and January 1, 2025 The City Council will consider setting disposal fees for the Santa Maria Regional Landfill effective January 1, 2024, and January 1, 2025.

RECOMMENDATION:

Adopt a Resolution authorizing disposal fees for the Santa Maria Regional Landfill effective January 1, 2024, and January 1, 2025.

12.f.3 Adoption of a Resolution Approving an Agreement for Professional Services with Baker-Tilly US, LLP for an Organizational Assessment for the City of Santa Maria Utilities Department
The City Council will consider approving an agreement with Baker-Tilly US, LLP for an organizational assessment for the Utilities Department and a related increase in budget appropriations to fund the agreement.

RECOMMENDATION:

Adopt a Resolution approving an agreement for professional services with Baker-Tilly US, LLP for an organizational assessment for the City of Santa Maria Utilities Department and approving an increase of $84,000 in appropriations for Fiscal Year 2023-24.

12.f.4 Adoption of a Resolution Approving an Agreement for Professional Services with Carollo Engineers, Inc. for Wastewater Treatment Plant Program Management Services
The City Council will consider approving an agreement with Carollo Engineers, Inc. for Wastewater Treatment Plant Program Management Services.

Environmental Notice: The activity related to Program Management Services is not a “Project” as defined under Section 15378 of the California Environmental Quality Act (“CEQA”) State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution approving an agreement for professional services with

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Carollo Engineers, Inc. for Wastewater Treatment Plant Program Management Services.

13. PUBLIC HEARING
ORDER OF PROCEEDINGS FOR PUBLIC HEARING ITEMS:

Council Agenda Report to be given.

Applicant/Appellant comments.

Questions from the City Council.

Written communications/Public input.

Public hearing to be closed.

City Council discussion and action.

13.a Adoption of a Resolution Adopting a Negative Declaration Pursuant to Government Code Section 65580 et seq and Adoption of a Resolution Repealing the 2015-2023 Housing Element and Adopting the 2023-2031 Sixth Cycle Housing Element The City Council will consider the repeal of the 2015-2023 Housing Element and the adoption of the 2023-2031 Sixth-Cycle Housing Element of the City’s General Plan in accordance with Section 65588 of the California Government Code.

Environmental Notice: Environmental Review for this project was completed through the preparation of an Initial Study and Negative Declaration pursuant to the California Environmental Quality Act State Guidelines.

RECOMMENDATION:
1) Adopt a Resolution adopting a negative declaration for the adoption of the 2023 sixth cycle Housing Element, Pursuant to State Government Code Section 65580 et seq Citywide; and 2) Adopt a Resolution repealing the 2015-2023 Housing Element and adopting the 2023-2031 Sixth Cycle Housing Element and forwarding the adopted document to the State Department of Housing and Community Development for their certification pursuant to State Government Code Section 65585.

14. REGULAR BUSINESS
ORDER OF PROCEEDINGS FOR REGULAR BUSINESS ITEMS:

Council Agenda Report to be given.

Questions from the City Council.

Written communications/Public input.

City Council discussion and action.

14.a Consideration to Approve the Santa Maria General Plan Update Preferred Land Use Alternative
The City Council will consider approving the General Plan Update Preferred Land Use Alternative.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act (CEQA) State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3), no environmental review is required.

RECOMMENDATION:

Approve the Preferred Land Use Alternative (modified Alternative C – Hybrid).

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14.b Receive a Presentation Regarding Financing Options for Capital Improvement Projects
The City Council will receive a presentation regarding financing mechanisms and options for capital improvement projects and provide general direction on whether staff should pursue financing options for capital improvement needs and return at a future date with details of what financing options are recommended for the Council to consider and provide for specific direction.

Environmental Notice: Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:
1) Receive a presentation regarding financing mechanisms and options for capital improvement projects; and 2) Provide general direction on whether staff should pursue financing options for capital improvement needs and return to Council for specific direction.

15. REPORT BY INTERIM CITY MANAGER

16. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234

REPORTS)

17. ADJOURNMENT
PLEASE NOTE:

The next regular meeting of the City Council will be held on December 19, 2023, at 5:30 p.m.

The deadline for submitting items for the December 19th meeting is December 6th.

City Council Meetings are televised live on Comcast cable television channel 23 and are rebroadcast at 9:00 a.m. on the next Thursday and on the following Tuesday at 5:30 p.m.

Council Meeting videos are also available for viewing on the City’s website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.

If you challenge a determination made on a matter on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on this agenda, or in written correspondence to the city council at, or prior to, the public hearing.

CITY COUNCIL MEETING INFORMATION AND PROCESS:

This agenda is prepared and posted pursuant to Government Code Section 54954.2. By listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item. In addition to any action identified in the summary description of each item, the action that may be taken by the City Council shall include: a referral to staff with specific requests for information; continuance; specific direction to staff concerning the policy or mission of the item; discontinuance of consideration; authorization to enter into negotiations and execute agreements pertaining to the item; adoption or approval; and disapproval. Items not on the agenda may not be discussed or acted upon except under emergency

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circumstances. (Government Code Section 54954.2).

Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk and available for public inspection during City Hall business hours the Friday before the meeting. Any written correspondence or documents provided to a majority of the City Council after distribution of the Agenda will also be available for public inspection in the Office of the City Clerk. If requested, the agenda and supporting documents shall be made available in alternative formats to persons with a disability. The City Clerk’s Office will answer any questions regarding the agenda.

Materials related to an item on this agenda submitted after distribution of the agenda packet will also be available with the agenda material for public inspection during normal business hours in the City Clerk’s Office, 110 E. Cook Street, Santa Maria. Subject to the ability to post the documents prior to the meeting, such documents will also be available on the City’s meetings website portal for the current City Council meeting at https://cityofsantamaria.org/meetings.

The City of Santa Maria welcomes orderly participation at its meetings from all members of the public. Orderly participation means speaking only on items of City business or on subjects within the City’s control. Though the City Council wants to hear your concerns and values your input, it is inappropriate to defame, yell, use profane language, interrupt, or disrupt the meeting. All cellular telephones are to be turned off or set to vibrate, and signs are not to be displayed in a manner that violates the rights of others or prevents others from watching or fully participating in the Council meeting. Pursuant to Government Code Section 36813, the Mayor is authorized to prohibit such conduct, up to and including ordering anyone that disrupts the meeting to be removed from the City Council Chambers.

To receive reasonable accommodation under the Americans with Disabilities Act during the meeting, please notify the City Clerk’s office of your needs during business hours at least 48 hours in advance of the meeting (typically before 3 p.m. on the Thursday before the meeting). The Office of the City Clerk is located at 110 East Cook Street in Santa Maria; telephone (805) 925-0951, extension 2307. The City will give primary consideration to your request in providing assistance. Examples of assistance may include exhibits in large-sized format, use of assisted listening equipment, use of the California Relay Service, texting by cellular phone, or the services of a live interpreter.

Assisted listening equipment can also be used for interpretation by Spanish-only speaking persons. To allow the City to coordinate and request a Spanish interpreter from the volunteer corps, contact the Office of the City Clerk by 1:00 p.m. on Monday before the meeting.

Equipo también puede ser utilizado para la asistencia de interpretación para esas personas que solamente hablan español. Para permitirle a la Ciudad que coordine y solicite un interprete de un grupo de voluntarios, llame al (805) 925-0951 extensión 2307 a la 1:00 de la tarde el lunes antes de la junta.

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FOR THE COUNCIL MEETING OF DECEMBER 5, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
SUBJECT: Proclamation in Support of Allan Hancock College Offering a Bachelor’s Degree in Applied Professional Studies
The Mayor and City Council will present a Proclamation declaring its unequivocal support for Allan Hancock College in its application to the Board of Governors of the California Community Colleges to offer a bachelor’s degree in Applied Professional Studies.

BACKGROUND:

Currently, the nearest baccalaureate-granting universities to the Santa Maria area are the University of California, Santa Barbara (70 miles south), and California Polytechnic State University, San Luis Obispo (35 miles north). These universities maintain international profiles, creating competitive application processes that result in low admission rates for local students.

Additionally, the number of people obtaining a bachelor’s degree in Northern Santa Barbara County falls below the state’s average. While the statewide average college attainment rate is 35 percent, Northern Santa Barbara County’s two largest cities, Santa Maria and Lompoc, fall below 13 percent for college attainment rates.

DISCUSSION:

Recruiting degreed candidates to fill jobs in the Santa Maria area can be difficult due to the high cost of living in the area. Creating a pool of locally degreed individuals would partially resolve the need to recruit outside of the area to fill local jobs.

According to a recent study performed by the US Census Bureau in collaboration with Harvard University, 60 percent of people under the age of 26 stay within ten miles of where they grew up. Providing an accessible, in-person pathway to a baccalaureate degree supports current residents who would like to advance their education.

Impact to the Community
The benefits of a bachelor’s degree are well documented, with a recent nationwide study from the College Board reporting that median earnings of bachelor’s degree recipients were 65 percent higher than those of high school graduates with no degree.

City of Santa Maria
Santa Maria, California
Proclamation
WHEREAS, bachelor’s degree attainment in northern Santa Barbara County are well below the state’s average, wherein the region’s two largest cities, Santa Maria and Lompoc, have college attainment rates below 13% (compared to the statewide average of 35%); and WHEREAS, the nearest baccalaureate-granting universities to the Santa Maria area are University of California, Santa Barbara (70 miles south), and California Polytechnic State University, San Luis Obispo (35 miles north), both of which maintain international profiles that result in low admission rates for local students; and
WHEREAS, the benefits of bachelor’s degree is well documented, with a recent nationwide study from the College Board reporting that median earnings of bachelor’s degree recipients were 65% higher than those of high school graduates with no degree. Current data from the Bureau of Labor Statistics indicate that management jobs in fields such as operations, health services, transportation, and communications are in high demand and pay a livable wage in Santa Barbara and San Luis Obispo counties; and
WHEREAS, Allan Hancock College, established over a century ago in 1920, is a federally designated Hispanic-serving institution that has been recognized five times since 2011 by the Aspen Institution as a top 150 community college nationally; and. Allan Hancock College maintains a strong track record of partnering with regional business and industry, municipalities, agencies, and k-12 educational institutions for workforce development, and contributes in excess of $550 million annually to the local economy; and WHEREAS, Allan Hancock College is applying to the Board of Governors of the California Community Colleges to offer its first bachelor’s degree for local students who may not be able to move or commute out of the region for their education; and
WHEREAS, the proposed Bachelor’s of Science in Applied Professional Studies will provide practical management education through the college’s Business Department and will prepare graduates for entrylevel positions in office management, human resources, and other basic business operations.

NOW, THEREFORE, I, ALICE M. PATINO, Mayor of the City of Santa Maria hereby proclaim “the City of Santa Maria’s Support for Allan Hancock College in its application to the Board of Governors of the California Community Colleges to offer a Bachelor’s Degree in Applied Professional Studies”
IN WITNESS WHEREOF, I have hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 5
th day of December 2023.
______________________________
Alice M. Patino, Mayor
FOR THE COUNCIL MEETING OF DECEMBER 5, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Interim Director of Recreation & Parks Angela Oslund SUBJECT: Recognizing the 2023 “Lights, Sights, and Holiday Nights Holiday Decoration Contest” Award Winners
Description:

The City Council will acknowledge the winners of the City’s 28th Annual “Lights, Sights, and Holiday Nights Holiday Decoration Contest”.

BACKGROUND:

Since 1996, the holiday recognition program by the Recreation and Parks Department, and the Recreation and Parks Commission, has been acknowledging and honoring homes and businesses with outstanding festive exhibits and lights. Over the course of 28 seasons, these prestigious awards have inspired community members to strive for larger, more vibrant, and animated displays. The addresses of participants and winners are featured on a map accessible through local media, social media, and at the Recreation and Parks Administrative Offices, providing families and individuals with the opportunity to explore these visually captivating exhibits.

DISCUSSION:

The contest resulted in the nomination of many Santa Maria homes and businesses within the City limits. On November 28th, 2023, the Recreation and Parks Commission representatives Rebecca Carey, Sally Lopez, and Ann Batterson, judged entrants in the following categories:

Best Decorated New Entry: First time contest entry.

Ranch House Holiday: Best depiction of western or ranch style holiday.

Hometown Holiday: Best depiction of traditional holidays at home.

Spectacular Light Show: Spectacular light display with motion lights, music, and/or animatronics.

Holiday Hall of Fame: Past Contest winners who have won three or more times.

Impact to the Community
This locally driven recreational activity offers an economical source of holiday entertainment for families as they drive or walk through the city, enjoying the vibrant sights. The collaborative effort of residents in decorating their homes and businesses not only enhances the festive atmosphere but also fosters a sense of neighborhood camaraderie.

FOR THE COUNCIL MEETING OF DECEMBER 5, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Interim Chief Human Resources Officer Dawn Jackson
SUBJECT: Receive a Presentation and Present a Certificate of Recognition to the GROW Initiative Cohort II
To receive a presentation regarding the Alignment Project’s staff development phase and present a Certificate of Recognition to the GROW Initiative Cohort II graduates.

BACKGROUND:

The City Council has established the organizational direction for the City of Santa Maria to build a more efficient, effective, and accountable governance model that strives to achieve the highest level of customer service at every level of the organization.

The Alignment Project is the City’s workforce management system that anchors business practices and initiatives to allow the City to meet its talent needs and close critical gaps in competencies. The Alignment Project’s main objectives are as follows:
 Administer and support business approaches to ensure the City’s long-term leadership needs are met. Leadership is at all levels of the organization.  Assess the competencies needed to support and grow the City and identify gaps.  Forecast future workforce needs and plan strategies to develop workforce competencies that support the City’s goals, vision, mission, and values.  Provide the workforce with continuous learning opportunities, including opportunities for upskilling and reskilling.
 Develop strategies to maintain a robust workforce that has the talent to implement the City’s current and future strategy and goals.

The Alignment Project provides exciting opportunities for employees. The focus is on continual learning and development, and recognition of performance.

DISCUSSION:

A high-performance organizational culture is a culture in which the City strives for their employees to perform exceptionally well because they are engaged, valued, and continually learning. This gives their work a sense of purpose, instilling in them a continuous improvement mindset, and a dedication to the City’s mission that drives performance. The GROW Initiative is a building block of this learning and development 2 built on a set of competencies that are encouraged by learning and translating learning into action to achieve public service and create greater value.

The City and the University of California, Santa Barbara Professional and Continuing Education (UCSB PaCE) began a partnership in June 2022 to plan, design, and develop the Management Training for Public Administrators (MTPA) certificate program. The program courses include project management; building high-performing teams; collaborative dispute resolution; negotiations and influence strategies; foundations of leadership; foundations of accounting; budgeting; marketing principles; organizational and personal branding; decision making; foundations of human resources; and ethics.

The City’s second class, Cohort II, completed the 15-week, instructor-led program whose work culminated in a capstone project designed to engage local students in city government through participation in a youth government day event. Each cohort member completed a minimum of 120 hours of instruction. Factoring in the time dedicated to homework and the capstone project, the cohort devoted an estimated 1300 hours to completing the GROW Initiative. On November 20, 2023, Cohort II graduated from GROW and received a professional certificate in Management Training for Public Administrators from UCSB PaCE. To further recognize their outstanding accomplishment, GROW Cohort II will also receive a Certificate of Recognition from City Council.

The following City staff graduated from the GROW Initiative in Cohort II: Jennifer Alvarado (Utilities), Adriana Delgado (Community Development), Yvette Fuentes (Community Development, Code Enforcement), Cody Graybehl (Community Development, Planning), Maria Gutierrez (City Attorney’s Office), Angela Oslund (Recreation and Parks), David Rodriguez (Recreation and Parks), Michelle Ruiz (Utilities), Lazaro Sanchez (City Manager’s Office, Information Technology), Neville Smeda (Recreation and Parks), Eustaquio Valdez Jr. (Public Works, Transit)
1 CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA November 21, 2023, 5:00 p.m.

City Hall Council Chambers
110 East Cook Street
Santa Maria
Roll Call: Mayor Alice Patino, Councilmember Maribel Aguilera-Hernandez, Councilmember Mike Cordero, Councilmember Carlos Escobedo, Councilmember Gloria Soto
Staff Present: Interim City Manager Alex Posada, Assistant City Attorney Heather Whitham, Interim Chief Human Resources Officer Dawn Jackson, Fire Chief Bradley Dandridge, Director of Public Works Brett Fulgoni, Community Programs Manager Rosa Rojo, Chief of Police Marc Schneider, Director of Utilities Shad Springer, Interim Director of Recreation and Parks Angela Oslund, Chief Deputy City Clerk Sarah Lansburgh, Assistant City Clerk Alexandra Valadez
_____________________________________________________________________

CLOSED SESSION

1. CALL TO ORDER
Mayor Patino called the meeting to order at 4:34 p.m.

ROLL CALL:

MEMBERS PRESENT:

Councilmembers Maribel Aguilera-Hernandez, Mike Cordero, Carlos Escobedo, Gloria Soto, and Mayor Alice Patino
STAFF MEMBERS PRESENT:

Interim City Manager Posada, Assistant City Attorney Whitham, and Chief Deputy City Clerk Lansburgh (for roll call only).

2. PUBLIC COMMENT PERIOD
Mayor Patino invited public comment. No public comment was received.

3. RECESS-CLOSED SESSION
2 3.a Conference with Legal Counsel - Existing Litigation, Pursuant to California Government Code §54956.9(d)(1)
Mayor Patino recessed to a Closed Session at 4:35 p.m. for Conference.

3.b Public Employment Recruitment - City Manager, Pursuant to California Government Code §54957(b)(1)

3.c Conference with Labor Negotiators, Pursuant to California Government Code §54957.6

4. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P.M.

5. INVOCATION
Pastor Jeff Nellermoe of Bethel Lutheran Church gave the Invocation.

6. PLEDGE OF ALLEGIANCE
Councilmember Aguilera-Hernandez led the Pledge of Allegiance.

7. CALL TO ORDER
Mayor Patino convened the meeting and called the meeting to order at 5:54 p.m.

8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION
Assistant City Attorney Whitham reported that direction was provided to counsel on item 3.a; as to Item 3.b City Council provided direction to its recruiter; and Item 3.c the City's labor negotiators provided an update to the Council.

9. PROCLAMATIONS

9.a Business of the Month – November 2023
The Mayor and City Council presented a certificate to the featured Business of the Month for November 2023 to the Santa Maria Country Club.

10. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
Mayor Patino invited public comment. Speaking from the public was Gary Hall.

11. CONSENT CALENDAR
Consent Calendar Items 11.a.1 through 11.d.2 were approved as presented, including the adoption of Resolution Nos. 2023-145, 2023-146, and 2023-147. The recorded vote appears with each item below.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Soto
Adopt the Consent Calendar as submitted.
3 For (5): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto
Motion carried by a recorded vote (5 to 0)

11.a CITY MANAGER/CITY CLERK DEPARTMENT

11.a.1 Ordinances and Resolutions
Waived the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

Motion carried unanimously

11.a.2 Approval of Minutes
Approved the Minutes of the regular City Council meeting of November 7, 2023.

Motion carried unanimously

11.a.3 Adoption of a Resolution Approving a Comprehensive Schematic Pay Schedule for Full-Time and Part-Time Employees in Compliance with the Requirements of California Public Employees’ Retirement System
Action: Adopted as Resolution No. 2023-145
Adopted a Resolution approving a Comprehensive Schematic Pay Schedule for all full-time and part-time employees in accordance with California Public Employees’ Retirement System guidelines.

Motion carried unanimously

11.a.4 Cancellation of the January 2, 2024, City Council Meeting Cancelled the regularly scheduled Council meeting of January 2, 2024, due to the New Year holiday.

Motion carried unanimously

11.b COMMUNITY DEVELOPMENT DEPARTMENT

11.b.1 Second Reading and Adoption of Ordinance No. 2023-04 Amending the Official Zoning Map for the Santa Maria Cemetery District
Conducted the second reading and adopted Ordinance No. 2023-04 amending the Official Zoning Map for 0.87 acres located at the 600 block of East Newlove Drive from PD/R-2 (Planned 4 Development/Medium Density Residential) to PD/PF (Planned Development/Public Facilities) zoning district.

Motion carried unanimously

11.c FINANCE DEPARTMENT

11.c.1 Payment of Warrants
Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

Motion carried unanimously

11.c.2 Payment of Payroll
Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

Motion carried unanimously

11.c.3 Consideration of Approving an Amendment to the Professional Services Agreement with Lance, Soll, and Lunghard LLC
Authorized the Interim Director of Finance to execute a second amendment to the Agreement for Professional Services with Lance, Soll, and Lunghard LLC for Financial Consulting Services, and further authorized the Interim Director of Finance, or their designee, to enter into extensions and modifications consistent with the terms of the Agreement.

Motion carried unanimously

11.d PUBLIC WORKS DEPARTMENT

11.d.1 Adoption of a Resolution Awarding a Bid to The Menemsha Development Group, Inc. for Phase II of the Enos Ranch Project, Bid No. 2023-11
Action: Adopted as Resolution No. 2023-146
Adopted a Resolution awarding a bid to The Menemsha Development Group, Inc., in the amount of $3,736,000, for the construction of Phase II of the Enos Ranch Project, Bid No. 2023-

11. Motion carried unanimously
5 11.d.2 Adoption of a Resolution Approving the Termination of Subdivision Improvement Agreement with NKT Commercial I for Tract 6000, Enos Ranchos
Action: Adopted as Resolution No. 2023-147
Adopted a Resolution approving the termination of the Subdivision Improvement Agreement with NKT Commercial I for Enos Ranchos Final Map, Tract 6000.

Motion carried unanimously

12. PUBLIC HEARING

12.a Public Hearing Per the Requirements of the Tax and Equity Fiscal Responsibility Act and Adopt a Resolution Approving Issuance of Revenue Bonds Regarding the Vizcaya Apartments Public Hearing
Mayor Patino invited public comment. No public comments were received.

Mayor Patino opened the public hearing at 6:35 p.m. and, having no requests to speak, immediately closed the hearing.

Action: Adopted as Resolution No. 2023-148
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopted a Resolution approving the issuance of revenue Bonds by the California Municipal Finance Authority for the sole purpose of financing the acquisition, rehabilitation, improvement, and equipping of a senior multifamily rental housing project located at 1720 South Depot Street, Santa Maria, California.

For (5): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto
Motion carried by a recorded vote (5 to 0)

13. REGULAR BUSINESS

13.a Review of the Financial Report for the First Quarter Ending September 30, 2023, and Adoption of a Resolution Approving First Quarter Amendments to the 2023-24 Budget Interim Director of Finance Bradford gave the staff report presentation, and recommended Council receive public comment and provide direction to staff.

Councilmember Soto asked how Public Works Regional Transit ridership would be impacted with the change in the number of buses. Public Works Director Brett Fulgoni responded that ridership would increase, allowing new routes and with the frequency of buses. 6 Councilmember Cordero asked if public transportation runs at a deficit. Interim Director of Finance Bradford responded that public transporation is funded by State and Federal funds.

The City Council received the 2023-24 First Quarter Financial Report and adopted a Resolution approving amendments to the 2023-24 budget.

Action: Adopted as Resolution No. 2023-149
Moved by: Councilmember Escobedo
Seconded by: Councilmember Soto
1) Receive and file the Financial Report for the First Quarter ending September 30, 2023; and 2) Adopt a Resolution approving First Quarter amendments to the 2023-24 Budget for personnel and operational changes.

For (5): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto
Motion carried by a recorded vote (5 to 0)

14. REPORT BY CITY MANAGER
Interim City Manager Posada reported that the next City Council Meeting would be December 5th.

Items on the agenda would include UCSB/City of Santa Maria GROW Initiative Presentation, Lights, Sights, and Holiday Nights Presentation, an item of Support for Allan Hancock and Cuesta College to add a Baccalaureate Programs, Cancellation of January 2nd meeting, and General Plan Update Preferred Land Use Alternative.

15. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS) Councilmember Cordero reported that he attended a Badge Pinning at Police Department, Ben Heighes Show, Veterans Day Celebration at Abel Maldonado Center, Assemblyman Gregg Hart and Senator Monique Limón Ribbon Cutting at 1111 South Broadway, Public Works BBQ Luncheon Celebration, and Santa Maria Elks 1538 packing food boxes.

Councilmember Escobedo reported that he attended the Mobile Homeowners Team meeting, Assemblyman Gregg Hart and Senator Monique Limón Ribbon Cutting at 1111 South Broadway, and Dia de Familia.

Councilmember Aguilera-Hernandez reported that she attended Assemblyman Gregg Hart and Senator Monique Limón Ribbon Cutting at 1111 South Broadway, Public Works BBQ Luncheon, and Chamber of Commerce's Jr. CEO event.

Councilmember Soto reported that she attended the Mobile Homeowners Team meeting.

Mayor Patino reported that she attended a Badge Pinning at Santa Maria Police Department, Reach Regional Roundtable, Teacher Tour: Agriculture, HOA - Guest Speaker, Veterans Day - Freedom 7 Monument Event, LA Unified School District - Fentanyl on High School Campus, Teen Council Excursion, SBCAG Meeting, Fighting Back Santa Maria Valley Board Meeting, 103rd Birthday Celebration for Marguerite Van Koops, Victory Harvest Church Awards Celebration, and Grow Graduation.

16. ADJOURNMENT
There being no further business before the City Council, Mayor Patino declared the City Council meeting adjourned at 6:35 p.m.
_________________________
Sarah Lansburgh, Chief Deputy City Clerk
_________________________
Alice M. Patino, Mayor
FOR THE COUNCIL MEETING OF DECEMBER 5, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Director of Community Development Chuen Wu
SUBJECT: Adoption of a Resolution to Adopt the California Environmental Quality Act Addendum for the Santa Maria Regional Landfill Cell 1 Extension Project Phase II
Description:

The City Council will consider adopting the California Environmental Quality Act (CEQA) Addendum to the Final Second Supplemental Environmental Impact Report (SEIR) for the Santa Maria Regional Landfill Cell 1 Extension Project Phase II.

RECOMMENDATION:

Adopt a resolution to adopt an Addendum to the Final Second Supplemental Environmental Impact Report prepared for the Santa Maria Regional Landfill Cell 1 Extension Project Phase II.

BACKGROUND:

The Utilities Department provides integrated waste management services on behalf of the City of Santa Maria (City). This includes municipal solid waste, recyclables, and organic waste collection services for residential and commercial customers, operating the Santa Maria Regional Landfill (SMRL) at 2065 East Main Street, and planning for the design, permitting, construction, and operations of the future Integrated Waste Management Facility (IWMF) at Los Flores.

The Utilities Department is updating the SMRL facility permit to extend the current 45.5- acre active disposal area (i.e., Cell 1). Cell 1 was previously extended from 36 acres to

45.5 acres under an Addendum to the Final Second Supplemental Environmental Impact Report for the SMRL Cell 1 Extension Project in 2021.

The Cell 1 active area has been receiving waste since late November 2002 and the Cell 1 extension area has been receiving waste since August 2022. Once disposal operations end in the extended Cell 1 area footprint, disposal operations will transition to the City’s IWMF at Los Flores.
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2 DISCUSSION:

To allow for additional time needed to design, permit, and construct the Los Flores IWMF, the City is proposing to further extend the Cell 1 lined disposal area within the permitted boundary of SMRL. The extension will add approximately 15.6 acres of Class III disposal lined area to the existing 45.5 acre Cell 1 active area. Other items considered under this project include:
 Installing a 50-foot-wide access road on the southeastern side of the Phase II Extension area to maintain access to Cell 1 during operation and post-closure maintenance; and
 Adjusting the permitted hours of operation starting time from 5:00 a.m. to 4:00 a.m. to accommodate the disposal of materials collected by the City from commercial businesses, of which such collection operations commence at 3:00 a.m., to minimize impacts to businesses and traffic within the community; and  Adjusting the site's estimated closure timing to late 2034.

Alternative(s)
The Council may decline to approve the Addendum, but the Utilities Department will be unable to update the SMRL facility permit as proposed.

Environmental Review
The proposed project is subject to CEQA. As the lead agency for the project, the City is required to adopt the appropriate CEQA determination for the project through a resolution for the record. Due to the nature of the proposed project, an Addendum to the previous SEIR is appropriate. This is the third Addendum to this Environmental Impact Report (EIR). An Addendum can be used when only minor technical changes or additions are necessary and where substantial changes to the approved project would not occur. As discussed in the Addendum (Attachment A), the proposed changes to the project are minor and no substantial changes to the originally approved project are proposed. In addition, the proposed project will not create any potentially significant impacts to the environment beyond those already identified in the SEIR.

Fiscal Considerations
The cost to develop the EIR Addendum was estimated to be $28,100 by Rincon Consultants, Inc. The budget for the design and permitting of the project is $450,748 for the current fiscal year 2023-24.

Impact to the Community
There is no impact to the community as a result of adopting the Addendum to the SEIR. ///
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3 Other Agency Review
The proposed permit update project requires discretionary permit approvals from the California Department of Resources Recycling and Recovery (CalRecycle) and the regional Water Quality Control Board.

ATTACHMENTS
Attachment A: Addendum to the Santa Maria Regional Landfill Site Facility Permit Final Second SEIR, October 2023
Santa Maria Regional Landfill Cell 1
Phase II Extension Project
Addendum to the Santa Maria Regional Landfill Site Facility Permit Final Second Supplemental Environmental Impact Report
SCH#1992031045
prepared by
City of Santa Maria
Utilities Department
2065 East Main Street
Santa Maria, California 93454
Contact: Herb Cantu, Deputy Director – Solid Waste
prepared with the assistance of
Rincon Consultants, Inc.
1530 Monterey Street, Suite D
San Luis Obispo, California 93401
October 2023
Attachment A
Table of Contents
Addendum to the Final Second Supplemental Environmental Impact Report i Table of Contents
1 Introduction.................................................................................................................................... 1 2 Previous Environmental Review..................................................................................................... 3 3 Project Description ......................................................................................................................... 5

3.1 Lead Agency Name and Address......................................................................................... 5

3.2 Contact Person and Phone Number ................................................................................... 5

3.3 Project Location .................................................................................................................. 5

3.4 Surrounding Land Uses and Setting.................................................................................... 5

3.5 General Plan Designation.................................................................................................... 8

3.6 Zoning Designation ............................................................................................................. 8

3.7 Project Site Characteristics................................................................................................. 8

3.8 Project Background and Description ................................................................................10

3.9 Required Approvals...........................................................................................................13 4 Impact Analysis.............................................................................................................................19

4.1 Aesthetics..........................................................................................................................21

4.2 Agriculture and Forestry Resources..................................................................................25

4.3 Air Quality .........................................................................................................................29

4.4 Biological Resources..........................................................................................................33

4.5 Cultural Resources............................................................................................................37

4.6 Energy ...............................................................................................................................39

4.7 Geology and Soils..............................................................................................................41

4.8 Greenhouse Gas Emissions...............................................................................................45

4.9 Hazards and Hazardous Materials ....................................................................................47

4.10 Hydrology and Water Quality ...........................................................................................51

4.11 Land Use and Planning......................................................................................................55

4.12 Mineral Resources ............................................................................................................57

4.13 Noise ................................................................................................................................. 59

4.14 Population and Housing....................................................................................................61

4.15 Public Services...................................................................................................................63

4.16 Recreation.........................................................................................................................65

4.17 Transportation ..................................................................................................................67

4.18 Tribal Cultural Resources..................................................................................................69

4.19 Utilities and Service Systems ............................................................................................71

4.20 Wildfire..............................................................................................................................75

4.21 Mandatory Findings of Significance..................................................................................77 5 2004 Final Second SEIR Mitigation Measures Implemented to Address New or More Severe Impacts .........................................................................................................................................81 City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project ii
6 Conclusion.....................................................................................................................................83 7 References....................................................................................................................................85 Figures
Figure 1 Regional Location................................................................................................................ 6 Figure 2 Project Site Location ........................................................................................................... 7 Figure 3 Proposed Phase II Extension Site Plan ..............................................................................15 Figure 4 Proposed Grading Plan......................................................................................................16 Figure 5 Reallocated Airspace.........................................................................................................17 Figure 6 Visual Rendering of Fill Plan..............................................................................................18 Appendices
Appendix A Air Quality and Greenhouse Gas Emissions Calculations Introduction
Addendum to the Final Second Supplemental Environmental Impact Report 1 1 Introduction
This document is an addendum to the 2004 Final Second Supplemental Environmental Impact Report (SEIR) for the Santa Maria Regional Landfill Site Facility Permit, prepared in compliance with the California Environmental Quality Act (CEQA) of 1970, Public Resources Code Section 21000, et seq., as amended, and implementing CEQA Guidelines, and Title 14, Chapter 3 of the California Code of Regulations. The 1993 Final Environmental Impact Report for the Santa Maria Regional Landfill Site Facility Permit, the 1995 Final Supplement to the Final Environmental Impact Report for the Santa Maria Regional Landfill Site Facility Permit, the 2001 Addendum to the Final Environmental Impact Report for the Santa Maria Regional Landfill Site Facility Permit Addressing the Santa Maria Joint Technical Document, the 2004 Second Supplemental Environmental Impact Report for the Santa Maria Regional Landfill Site Facility Permit, the 2018 Addendum to the Santa Maria Regional Landfill Site Facility Permit Final Supplemental Environmental Impact Report, and the 2021 Addendum to the Santa Maria Regional Landfill Site Facility Permit Final Second Supplemental Environmental Impact Report addressed amendments to the Solid Waste Facility Permit (SWFP), including the permitted capacity and daily acceptance rate of the facility, areas of disposal, maximum elevations and a height increase to Cell 1, use of inactive areas, and final cover. The specific project components addressed in each of these documents are summarized in Section 2, Previous Environmental Review.

The purpose of this Addendum is to analyze the environmental impacts of the proposed Santa Maria Regional Landfill Cell 1 Phase II Extension Project, herein referred to as the “proposed project.” The proposed project involves laterally extending the Cell 1 disposal area within the existing permitted waste footprint of the Santa Maria Regional Landfill (landfill) as Phase II of a previous extension. The proposed project would utilize existing unused airspace within the permitted height limit of the existing SWFP and extend the life of the Cell 1 Active Area of the landfill. Section 3, Project Description, describes the proposed project and explains the proposed changes in detail.

This Addendum has been prepared in accordance with the relevant provisions of CEQA and the CEQA Guidelines as implemented by the City of Santa Maria. According to Section 15164(b) of the CEQA Guidelines, an addendum to an EIR is the appropriate environmental document in instances when “only minor technical changes or additions are necessary or none of the conditions described in Section 15261 calling for the preparation of a subsequent EIR have occurred.” Section 15162(a) of the CEQA Guidelines states no subsequent EIR shall be prepared for a project unless the lead agency determines, on the basis of substantial evidence in the light of the whole record, one or more of the following:
 Substantial changes are proposed in the project which will require major revisions of the previous EIR or negative declaration due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; or  Substantial changes occur with respect to the circumstances under which the project is undertaken which will require major revisions of the previous EIR or negative declaration due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; or City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 2  New information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous EIR was certified as complete or the negative declaration was adopted, shows any of the following:

A. The project will have one or more significant effects not discussed in the previous EIR or negative declaration,
B. Significant effects previously examined will be substantially more severe than shown in the previous EIR,
C. Mitigation measures or alternatives previously found not to be feasible would in fact be feasible and would substantially reduce one or more significant effects of the project, but the project proponents decline to adopt the mitigation measure or alternative, or D. Mitigation measures or alternatives which are considerably different from those analyzed in the previous EIR would substantially reduce one or more significant effects on the environment, but the project proponents decline to adopt the mitigation measure or alternative.

The changes that are being proposed with the Santa Maria Regional Landfill Cell 1 Phase II Extension Project would not create potentially significant environmental impacts in addition to those previously identified in the 2004 Final Second SEIR and Addendums thereto. The proposed project also would not substantially increase the magnitude or severity of impacts that were previously identified. This Addendum does not require public circulation because it does not provide significant new information that changes the 2004 Final Second SEIR or Addendums thereto in a way that deprives the public of a meaningful opportunity to comment upon a substantial adverse environmental effect of the proposed project or a feasible way to mitigate or avoid such an effect.

This Addendum includes a description of the proposed project, and a comparison of the impacts for all environmental issue areas listed in Appendix G of the CEQA Guidelines.

The City of Santa Maria shall consider this Addendum with the 2004 Final Second SEIR and associated Addendums prior to deciding on the proposed project. The 2004 Final Second SEIR and Addendums thereto are available for review at the City of Santa Maria Utilities Department, located at 2065 East Main Street, Santa Maria, California 93454.

Previous Environmental Review
Addendum to the Final Second Supplemental Environmental Impact Report 3 2 Previous Environmental Review
This section provides an overview of the 1993 Final EIR, the 1995 Final SEIR, the 2001 Addendum to the Final EIR, the 2004 Final Second SEIR, the 2018 Addendum to the Final Second SEIR, and the 2021 Addendum to the Final Second SEIR, to provide context for this Addendum. 1993 Santa Maria Regional Landfill Site Facility Permit Final EIR The 1993 Final EIR for the Santa Maria Regional Landfill Site Facility Permit addressed amendments to the SWFP in 1993 that allowed the landfill to accept up to 740 tons of solid waste per day, continue waste disposal operations in the area currently used for waste disposal up to a maximum elevation of 340 to 360 feet, and expand the landfill laterally into an area adjacent to the existing landfill and continue waste disposal operations in this area to an elevation of 360 feet. 1995 Final Supplemental EIR
The 1995 Final Supplement to the EIR addressed a proposal to develop a transfer station on the landfill property and transport the solid waste to up to 60 miles. 2001 Addendum to the Final EIR
An Addendum to the Final EIR for the Santa Maria Regional Landfill Site Facility Permit was prepared in 2001 and addressed a proposed Joint Technical Document (JTD) for the facility that included:
approval of existing monolithic cover as final cover for the 68-acre inactive area; potential use of the 68 acres of inactive area for recreational uses; expansion of landfill operations to an area currently used for borrow soils and onto an area at the southeast end of the landfill property; and use of nonhazardous, hydrocarbon-impacted soils as foundation material in active areas, and daily/intermediate cover material in the expansion area. 2004 Final Second Supplemental EIR
The 2004 Final Second SEIR for the facility addressed moving facilities to accommodate waste disposal in the lined landfill future area, increasing the height of the previous active landfill area (with hydrocarbon-impacted soils as closure foundation layer) to 362.5 feet, other operational changes, and implementation of a sports complex on the inactive portion of the landfill, in accordance with the Final Closure and Post-Closure Maintenance Plan for the landfill.

The 2004 Final Second SEIR described potential environmental impacts under a number of environmental issue areas that could occur in association with the proposed changes. The SEIR also identified methods by which potential impacts of these changes could be mitigated or avoided.

The 2004 Final Second SEIR identified mitigation measures, where necessary, to minimize or avoid potentially significant adverse impacts under the following issue areas: Geology, Water Resources, Safety, Air Quality, Land Use, Traffic, Biology, Noise, Aesthetics, and Public Services. The 2004 Final Second SEIR identified significant unavoidable impacts under the issue areas of Air Quality, Land Use, Noise, and Aesthetics.

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 4 2018 Addendum to the Final Second Supplemental EIR
An EIR Addendum to the 2004 Final Second SEIR was prepared in 2018 and addressed an increase in the height of the landfill by 47.5 feet to a total height of 410.0 feet with a reallocation of airspace from Cell 2 to Cell 1 without any proposed change to the overall capacity or lifespan of the landfill, or the permitted daily acceptance rate.
2021 Addendum to the Final Second Supplemental EIR
The 2021 Addendum to the 2004 Final Second SEIR addressed an extension to add approximately

9.5 acres of Class III disposal lined area to the existing 36-acre Cell 1 area. The extension acquired additional airspace by reallocating all remaining Cell 2 airspace to the Cell 1 area and reducing the elevation of the Cell 1 master fill grades from the maximum permitted elevation of 410 feet above mean sea level (AMSL) to 395 feet AMSL. The new total capacity of Cell 1 airspace remained under the maximum permitted design capacity. The 2021 Addendum also evaluated changing tonnage limits to be based on a seven-day maximum instead of a one-day maximum, without increasing the total annual throughput or permitted number of vehicles per day.

Current (2023) Environmental Review
This current (2023) Addendum to the 2004 Final Second SEIR considers whether the proposed project, involving a second phase of expanding the Cell 1 disposal area and other operational changes, is consistent with those impacts already characterized in the 2004 Final Second SEIR and associated Addendums, and if so, whether implementation of previously identified mitigation measures or other existing regulations would reduce or avoid potential impacts associated with the proposed project.

Project Description
Addendum to the Final Second Supplemental Environmental Impact Report 5 3 Project Description

3.1 Lead Agency Name and Address
City of Santa Maria
Utilities Department
2065 East Main Street
Santa Maria, California 93454

3.2 Contact Person and Phone Number
Herb Cantu, Deputy Director – Solid Waste
City of Santa Maria, Utilities Department
(805) 925-0951 ext. 7212

3.3 Project Location
The proposed project is within the permitted boundary of the Santa Maria Regional Landfill which is in the City of Santa Maria. The 291-acre landfill site is located at 2065 East Main Street, approximately two miles east of U.S. Highway 101 (U.S. 101), along the eastern edge of the City of Santa Maria. The project site is the landfill property and is comprised of Assessor’s Parcel Numbers (APN) 128-033-008; 128-094-008, -009, -041, -044, and -0461. Figure 1 shows the project’s regional location, and Figure 2 shows the proposed Cell 1 Phase II Extension area within the boundary of the landfill and in relation to the previous Cell 1 Extension.

3.4 Surrounding Land Uses and Setting
The project site is bordered by the Santa Maria River to the northeast and is surrounded by agricultural fields in all other directions. All the agricultural fields except for the parcels located directly south of the landfill are within unincorporated Santa Barbara County. Within the agricultural fields are farmhouses and agricultural buildings. The nearest farmhouse is located approximately 2,000 feet southwest of the landfill.

The nearest residential area is a single-family neighborhood within the Santa Maria City Limit and is located approximately 1.6 miles northwest of the project site on East Main Street. Pioneer High School is located east of the residential neighborhood approximately 2.0 miles from the project site, within the Santa Maria City Limit.

The areas surrounding the project site are primarily zoned Open Space (OS) and Agriculture (AG) with a Residential (R) area approximately 1.6 miles northwest. 1 APNs are updated from previous Addendums to reflect the current Santa Barbara County Assessor’s Maps for parcels within the Santa Maria Regional Landfill property boundary.

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 6 Figure 1 Regional Location
Project Description
Addendum to the Final Second Supplemental Environmental Impact Report 7 Figure 2 Project Site Location
City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 8 3.5 General Plan Designation
The landfill site is designated in the City of Santa Maria General Plan as Recreational Open Space (ROS). Landfill operations are a permitted use under this designation.

3.6 Zoning Designation
The landfill site is zoned Open Space (OS). Landfill operations are a permitted use according to the City of Santa Maria Zoning Ordinance.

3.7 Project Site Characteristics
Project Site
The Santa Maria Regional Landfill has been in operation since the 1950s and is currently owned and operated by the City. The landfill is classified as a Class III disposal facility, permitted to accept nonhazardous solid wastes in accordance with the California Code of Regulations, Title 27 (27 CCR), Sections 20220 and 20230. The landfill site comprises approximately 291 acres, and the current permitted disposal area footprint is approximately 247 acres. The landfill can be divided into three general areas: the Active Area, the Inactive Area, and the Closed Active Area. Landfill disposal operations are currently being conducted in the Active Area. The Active Area is further divided into the lined Cell 1 and Cell 1 Extension areas, and accounts for approximately 45 acres on the southeast portion of the landfill site. The Cell 1 Active Area has been receiving Class III waste since late November 2002, and the Cell 1 Extension area that was constructed in 2021, began receiving waste in August 2022. Once disposal operations are completed in the Cell 1 and Cell 1 Extension area footprint, disposal operations will move to the City’s IWMF at Los Flores Ranch located approximately seven miles south of the Santa Maria Regional Landfill and one mile east of U.S. 101.

Adjacent to the Cell 1 Extension Active Area to the northwest is the Non-hazardous Hydrocarbon Impacted Soils (NHIS) Closed Active Area. This area has been closed for disposal of non-hazardous solid waste since November 30, 2002. Currently, this Closed Active Area is part of a rolling closure where NHIS material is accepted as an alternative thickened Final Cover Foundation Layer with a polyethylene separation liner between the underlying municipal solid waste and the overlaying NHIS. Upon reaching design elevations, this area will be closed with a final cover of a geosynthetic clay liner and cover soil. The Inactive Area of the landfill comprises the northwestern portion of the landfill site. This portion of the landfill contains predominantly burn ash and has not received any waste since the 1960s. It has been graded and several feet of additional final closure cover have been applied.

The landfill site is underlain by unconsolidated alluvial gravels, sands, and silts. It is inferred that the Santa Maria River Fault runs roughly parallel to the topographic divide along the northern side of the Santa Maria River in the vicinity of the site. Groundwater below the landfill site is generally encountered at a depth approximately 60 to 115 feet below the ground surface on the northeast side of the landfill and 60 to 130 feet below the ground surface on the southwest side of the landfill.

Groundwater flow in the project area is to the west and southwest.

Surface water flow from the Inactive Area, and the Closed Active Area that has had final closure, is channeled via concrete-lined drainage ditches along the base of the fill areas and the site perimeter to the Santa Maria River through outfalls in the Santa Maria River levee. Surface water from the Project Description
Addendum to the Final Second Supplemental Environmental Impact Report 9 Closed Active Area that has not completed final closure (that is continuing to receive final closure foundation material), is contained within the remaining unclosed area which has been constructed with a separation liner and a liquid collection system to capture water at designated low points, that then drain into holding tanks, where it is discharged to the City’s sanitary sewer system. Surface water flow from Active Areas is diverted via concrete-lined drainage ditches along the base of the refuse fill to the onsite stormwater retention basin. Off-site run-on is prevented from reaching the landfill surfaces on the northeast by the river levee and on the southwest by a berm created by concrete-lined perimeter ditches that divert run-on to the Santa Maria River through outfalls in the Santa Maria River levee.

Much of the landfill site has been used for waste disposal and to extract soil for daily cover in the active area of the landfill. Additional soils for daily, intermediate, and final cover have been mined at the adjacent Santa Maria riverbed. The predominant vegetation consists of ruderal (weedy) and ornamental plants.

A 70-foot-wide County Flood Control property that contains a Santa Maria River levee is located east of and immediately adjacent to the landfill site. Construction and demolition material was historically placed behind the levee to strengthen the levee system. In addition, the City performed placement of three to twelve feet of monolithic soil cover over the entire Inactive Area of the landfill site, including areas that contain construction and demolition materials.

Current Landfill Operations
The primary waste management operation that occurs at the Santa Maria Regional Landfill is the disposal of municipal solid waste and diversion of recyclable materials. Waste received at the landfill consists primarily of solid waste generated by residential, commercial/industrial, and agricultural sectors. Inert materials are currently accepted at the recycling operation of the landfill. The landfill occasionally receives non-putrescible hard-to-handle inert materials (e.g., mobile homes, nonrecyclable large construction and demolition debris, non-recyclable bulk plastic and mattress loads, etc.). The landfill also receives NHIS soils as foundation material for final cover construction for the rolling closure program. Wastes that cannot be accepted at the landfill include hazardous, infectious, untreated medical, liquid, and other unacceptable items as determined by the landfill operator or state and federal regulations. The landfill has a Household Hazardous Waste Facility (HHWF) for acceptance of residential type hazardous waste (cleaners, paint, batteries, pesticides, etc.) and for Conditionally Exempt Small Quantity Generators. In addition, the landfill has a program to accept non-friable asbestos and treated medical waste.

In accordance with Solid Waste Facility Permit (SWFP) No. 42-AA-0016, maximum permitted tonnage for the facility is 11,683 tons per week (TPW). The maximum permitted throughput of 11,683 TPW includes a 7-day maximum of 6,006 TPW (based on an average of 858 tons per day [TPD]) for non-hazardous solid waste disposal and a 7-day maximum of 5,677 TPW (based on an average of 811 TPD) for recyclables, diversion, and beneficial reuse. In addition to the recycling daily limit, agricultural plastic received for recycling is limited to 15,000 tons per year. The tonnage limits established in the SWFP do not apply to clean earthen materials, NHIS, biosolids used as final landfill cover soil amendment, biosolids used as erosion control repair material, or materials received ready for use as Alternative Daily Cover (ADC). The maximum permitted traffic volume is 810 vehicles per day. If additional disposal tonnage is required due to mandatory time off, double days, or disaster relief, periodic increases in material disposal may be accepted if approved under a variance issued by the Santa Barbara County Environmental Health Division.

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 10 Access to the site is provided at the intersection of East Main Street and Philbric Road. Unauthorized entry to the site is limited by the locking gate system at the landfill and a perimeter fence. In general, the traffic flow to the landfill consists of private vehicles, City-owned refuse trucks, and commercial waste disposal trucks.

Complaints and concerns with landfill operations or maintenance are received at the scalehouse by the facility supervisor or at the adjacent City of Santa Maria Utilities Department administration building. To minimize public nuisance, operational policies include procedures to control for noise, litter, dust, odor, fire, vectors (i.e., flies and rodents), and birds. Environmental control programs include landfill gas control and monitoring; leachate collection, monitoring, and groundwater monitoring; and drainage and erosion control. The landfill is open to the public 358 days a year from 7:00 a.m. to 4:00 p.m. seven days a week, with permitted hours of operation extending from 5:00 a.m. to 7:00 p.m. for receipt of refuse and City landfill operations. Lighting is provided along the onsite access road, at the scalehouse, at the HHWF, and at the personnel rest area. A portable light trailer helps illuminate the active area for safe unloading operations during times of low lighting.

3.8 Project Background and Description
Context and Background
The City has permitted the Los Flores IWMF for future solid waste disposal needs of the City, but the infrastructure development has been delayed as the City reconciles the design to avoid construction of the waste management unit over the closed oil wells within the permitted disposal footprint, and to reduce the environmental impact of the project. The City has completed a revised Conceptual Design of the IWMF, which requires updating the current facility permits and CEQA documents. The City is in the process of developing design documents to revise the permits, support the CEQA findings, and develop the plans and specifications for construction of the infrastructure to open the IWMF. The process to update permits can take between approximately three and four years to complete. Based on some of the permit conditions, the infrastructure construction will also require up to three years to complete. In an effort to avoid re-permitting the Cell 2 area at the far southern end of the current landfill site beyond the office/maintenance shop and stormwater basin, the proposed project is the preferred option for continued operations at the landfill until the IWMF is complete. The Cell 2 area was previously removed from the permitted capacity for refuse disposal and would be required to be re-permitted if needed for future operations. Maximizing use of the Cell 1 area by expanding into already disturbed landfill areas and increasing weekly tonnage limits and design capacity would avoid the need for an expansion into the undeveloped Cell 2 area.

In recent years, there has been a substantial reduction of incoming NHIS foundation material due to the recent permits obtained at the Guadalupe, California oil field to construct a landfill facility to manage the existing NHIS on site, and the near completion of the Tank Farm Facility clean-up of NHIS materials located in San Luis Obispo, California. Additionally, to optimize waste processing from City-waste haulers and sources, the City desires to begin operations earlier than the currently permitted 5:00 am start time to facilitate collections during hours that would have the least impact to businesses and the public. The City would also adjust the recycled materials limit to accommodate increasing requirements to recycle and divert materials from the landfill and accommodate concrete and asphalt recycling projects that can have excessive weights.

Project Description
Addendum to the Final Second Supplemental Environmental Impact Report 11 Project Description
Due to the additional time required to permit the Los Flores IWMF and a substantial reduction of incoming NHIS foundation material, the City is proposing the following:

1. Phase II lateral extension of the Cell 1 Active Area by approximately 15.6 acres and vertical extension to allow refuse to reach the maximum permitted elevation of 410 feet AMSL.

2. Reallocate approximately 550,000 CY of existing and currently permitted NHIS airspace into MSW airspace.

3. Increase the refuse height of the original Cell 1 area, Cell 1 Phase I Extension, and the proposed Cell 1 Phase II Extension to the currently permitted height of 410 feet AMSL, resulting in approximately 1,280,000 CY of additional airspace beyond the currently permitted design capacity (13,998,400), resulting in a new permitted design capacity of 15,278,400 CY.

4. Increase the permitted maximum weekly tonnage for non-hazardous solid waste to accommodate an approximate 3 percent increase annually as delineated in the 2004 Final Second SEIR.

5. Increase the recycling permitted maximum weekly tonnage disposal limit to equal the disposal limit to maximize diversion of recyclable materials consistent with the fifty percent diversion mandate.

6. Adjust the permitted hours of operation starting time from 5:00 am to 4:00 am to accommodate disposal of materials collected from commercial business, which commence at 3:00 a.m. to minimize impacts to business and traffic within the community.

7. Adjust the site estimated closure timing to late 2034.

8. Install a Subtitle “D” liner system and Leachate Collection and Removal System (LCRS) at the Phase II Extension area.

9. Adjust the existing landfill gas (LFG) collection wells located in the Phase II Extension.

10. Install a 50-foot-wide access road on the southeastern side of the Phase II Extension area to maintain access to Cell 1 during operation and post closure maintenance.

11. Allow hard-to-handle materials including bulky wastes, construction and demolition debris, and inert debris received after 12:00 p.m. to be unloaded in an isolated area near the active face or next fill area and remain uncovered until no later than the end of the following day.

The previous environmental review for the landfill operations in the 2004 Final Second SEIR anticipated the landfill refuse acceptance would increase at a rate of approximately 3 percent annually, which equated to 6,006 TPW (based on an average of 858 TPD) for refuse disposal and 5,677 TPW (based on an average of 811 TPD) for recyclables in 2022. The landfill is currently permitted to accept 6,006 TPW (858 TPD) of refuse; however, the landfill would require an increased permitted maximum solid waste throughput in order to fulfill the needs of an approximate 3 percent growth in refuse to the proposed site estimated closure timing of late 2034.

The proposed project would increase the existing 7-day maximum for non-hazardous solid waste disposal by 3 percent annually. The landfill is also currently permitted to accept 5,677 (average 858 TPD) of recycling; however, the landfill would require an increased permitted maximum recycling throughput equivalent to the refuse disposal limit in order to comply with the state diversion mandate of 50 percent of total throughput (refuse plus recyclables) and meet the needs of an approximate 3 percent growth to the proposed site estimated closure timing of late 2034. This would result in the permitted maximum increasing from the current 6,006 TPW (average 858 TPD) to 8,820 TPW (based on an average of 1,260 TPD) for refuse and from the current 5,677 TPW City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 12 (average 811 TPD) to 8,820 TPW (based on an average of 1,260 TPD) by the proposed site estimated closure timing of late 2034.

The height of waste and final cover under the proposed project would not exceed the existing SWFP maximum elevation of 410 feet AMSL. The current design height of the Cell 1 and Cell 1 extension is 395 feet ASML in order to remain within the SWFP maximum capacity limit. Increasing the elevation of the proposed project to the maximum elevation would provide approximately 1,755,000 CY of additional airspace to the landfill. This total airspace is subdivided into approximately 1,520,000 CY within the Phase II Extension area, and approximately 235,000 CY of airspace added above the existing Cell 1 and Cell 1 Extension design height. Approximately 155,000 CY of soil will be required for daily cover and final cover of these areas, leaving approximately 1,600,000 CY of effective airspace for waste disposal. As a result of this height increase and accounting for approximately 320,000 CY of remaining design capacity, the proposed project would be above the current permitted design capacity (13,998,400 CY) by approximately 1,280,000 CY. This would result in a new permitted design capacity of 15,278,400 CY.

The subgrade of the proposed project would be created by relocating and recompacting approximately 215,000 CY of NHIS material within the NHIS Closed Active Area, and the excess cut of approximately 130,000 CY of NHIS material would be stockpiled on top of the existing Cell 1 area deck. Approximately 58,000 CY of the NHIS material would be used in constructing perimeter berms for the Phase II Extension area.

The Phase II Extension would provide approximately 15.6 new acres of Class III disposal lined area which would connect to the existing 45-acre Cell 1/Cell 1 Extension area. At the current annual fill rate of approximately 220,000 CY per year, based on the landfill’s 2021 Annual Capacity Report, the proposed project would extend the use of the Cell 1 Active Area by approximately 7.25 years.

Currently, the 15.6 -acre Phase II Extension area is an unlined pre-Subtitle “D” refuse area but does have a Linear Low-Density Polyethylene separator liner under the NHIS foundation layer soil material with a NHIS Contact Water Collection and Removal System for the NHIS material. The Contact Water Collection System runs along the perimeter of the NHIS area and collects contact water from French drains and transfers them within solid pipes to the four storage tanks located on site. The proposed project would keep the Contact Water Collection System under the Phase II Extension area. The proposed project would also install a Subtitle “D” liner system for the purposes of groundwater protection. The liner would be similar to the composite liner system as the approved Cell 1 Extension area groundwater protection system. The liner would include a Geosynthetic Clay Liner and High-Density Polyethylene liners.

The proposed project would install a LCRS mainline collector pipe along the southwestern edge of the Phase II Extension floor, draining towards the existing Cell 1 sump collection tank farm. A new tank system would be installed to collect the drainage from the LCRS pipeline. The LCRS collector pipe would have lateral piping which runs parallel to the mainline collector pipe from the northeast to the southwest to assist in the collection of the leachate generated. The LCRS pipelines would be enclosed within a high-density polyethylene pipe system with leak detection and removal system to prevent leaks.

There are existing LFG collection wells located in the Phase II Extension area. The piping which connects to these wells would be cut and rerouted to redirect gas under and out from the Phase II Extension liner to proposed new well heads which are located outside of the perimeter of the Phase II Extension area. A horizontal geocomposite gas collection layer would be placed under the Phase II Extension composite base liner groundwater protection system and an LFG perforated collector pipe Project Description
Addendum to the Final Second Supplemental Environmental Impact Report 13 within a gravel trench would be installed along the perimeter edges of the Phase II Extension area base liner for the City to use for gas collection. Additional LFG collection wells would be placed within the Cell 1 Extension refuse waste fill, as needed, pursuant to current regulations and site characteristics.

The proposed project’s final design would increase the current NHIS top deck from 1 percent to 2 percent grade to enhance stormwater runoff into existing perimeter drainage channels via down drains, which would be directed to the existing stormwater retention basin onsite. The proposed project would include a new 50-foot-wide access road which would be constructed on the southeastern side of the Phase II Extension area to ensure access to Cell 1 is maintained during operation and post closure maintenance.

Figure 3 shows the site plan for the proposed project. Figure 4 shows the corresponding grading plan for the proposed project. Figure 5 shows a diagram displaying the reallocated airspace that would result from the proposed project. Figure 6 shows a visual rendering of the fill plan for the proposed project.

3.9 Required Approvals
The proposed project requires the following discretionary approvals:
 City staff approval of the proposed Cell 1 Phase II Extension, as analyzed in this document.  Central Coast Regional Water Quality Control Board approval of the Report of Facility Information (in the form of a Joint Technical Document).  The proposed project would require a revision to the landfill’s current SWFP issued by the Local Enforcement Agency (LEA) with concurrence from CalRecycle.

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 14 This page intentionally left blank.

Project Description
Addendum to the Final Second Supplemental Environmental Impact Report 15 Figure 3 Proposed Phase II Extension Site Plan
City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 16 Figure 4 Proposed Grading Plan
Project Description
Addendum to the Final Second Supplemental Environmental Impact Report 17 Figure 5 Reallocated Airspace
City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 18 Figure 6 Visual Rendering of Fill Plan
Impact Analysis
Addendum to the Final Second Supplemental Environmental Impact Report 19 4 Impact Analysis
This addendum evaluates potential environmental impacts that could result from the proposed project. Appendix G of the CEQA Guidelines provides a checklist of environmental issue areas that are suggested as the issue areas that should be assessed in CEQA analyses. The 2004 Final Second SEIR only addressed in detail ten of the 20 suggested environmental issue areas because the Initial Study prepared for the 2004 Final Second SEIR determined that other issue areas would not have potential to result in significant adverse environmental impacts. This addendum tiers off the 2004 Final Second SEIR and addresses each of the 20 environmental issue areas suggested by Appendix G of the CEQA Guidelines and updates the analysis based on current conditions, as listed below.

Potential environmental impacts of the proposed project are considered in comparison with the 2004 Final Second SEIR, to determine whether impacts associated with the proposed project are consistent with the impact analysis provided in the 2004 Final Second SEIR, and whether additional mitigation measures are required to minimize or avoid potential impacts. For the purposes of this impact analysis, the “approved project” refers to the actions approved by the 2004 Final Second SEIR.

CEQA Guidelines Appendix G Environmental Checklist
□ Aesthetics □ Agriculture and Forestry
Resources
□ Air Quality
□ Biological Resources □ Cultural Resources □ Energy
□ Geology and Soils □ Greenhouse Gas
Emissions
□ Hazards and Hazardous
Materials
□ Hydrology and Water
Quality
□ Land Use and Planning □ Mineral Resources
□ Noise □ Population and Housing □ Public Services
□ Recreation □ Transportation/Traffic □ Tribal Cultural Resources □ Utilities and Service
Systems
□ Wildfire □ Mandatory Findings of
Significance
City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 20 This page intentionally left blank.

Impact Analysis
Aesthetics
Addendum to the Final Second Supplemental Environmental Impact Report 21

4.1 Aesthetics
Where
Impact Was
Analyzed in
the 2004
Final SEIR
Do Proposed
Changes
Involve New or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New
or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
Would the project:

A. Have a substantial adverse
effect on a scenic vista?
Section 4.9
Impact
AES-1
No No No N/A
B. Substantially damage scenic
resources, including but not
limited to, trees, rock
outcroppings, and historic
buildings within a state
scenic highway?
Section 4.9
Impact
AES-1
No No No N/A
C. In non-urbanized areas,
substantially degrade the
existing visual character or
quality of public views of the
site and its surroundings?
(Public views are those that
are experienced from a
publicly accessible vantage
point). If the project is in an
urbanized area, would the
project conflict with
applicable zoning and other
regulations governing scenic
quality?
Section 4.9
Impact
AES-1
No No No N/A
D. Create a new source of
substantial light or glare that
would adversely affect
daytime or nighttime views
in the area?
Section 4.9
Impact
AES-1
Yes No No Yes
MM AES1(c)
a. Would the project have a substantial adverse effect on a scenic vista? The analysis in Section 4.9 of the 2004 Final Second SEIR, Visual Resources, identified significant and unavoidable impacts related to scenic vistas. Although scenic vistas are not formally defined in the City of Santa Maria General Plan, views in the project vicinity are typical of rural and agricultural areas and reflect common scenic quality. Surrounding properties include the Santa Maria River and adjacent hillsides to the north, and row crops to the south, east, and west.

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 22 The proposed project would increase the Cell 1 Active Area by approximately 15.6 acres and allow refuse to reach the maximum permitted elevation of 410 feet ASML over the entirety of the Cell 1 Active Area. As shown in Figure 6, allowing refuse to reach the maximum permitted elevation of 410 feet ASML in the Cell 1 Active Area would not obstruct views of the hillsides or ridgeline which provide a backdrop to the landfill. Landfill slopes would continue to blend in with the natural topography of the hillsides. Therefore, the proposed project would not result in any new or substantially more severe impacts to scenic vistas beyond those identified in the 2004 Final Second SEIR and Addenda thereto.
b. Would the project substantially damage scenic resources, including but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? The 2004 Final Second SEIR states that the portion of East Main Street west of Suey Road is the only scenic roadway within the City of Santa Maria. There are no views of the active landfill area from the scenic portion of East Main Street. The California Department of Transportation (Caltrans) identifies the portion of United States Route 101 (U.S. 101) approximately 2.6 miles west of the project site as an eligible state scenic highway; however, this portion of U.S. 101 is not officially designated as a state scenic highway (Caltrans 2018). The landfill is distantly visible from certain segments of U.S. 101; however, the backdrop of the hills and bluffs north of the Santa Maria River provide the primary scenic element in views from the highway, and the landfill is not a prominent visual component of views from U.S. 101. In addition, there are no trees, rock outcroppings, or historic buildings on the project site. Because the proposed project would not be substantially visible from a scenic highway and there are no designated scenic resources at project site or immediate vicinity, the proposed project would not result in any new or substantially more severe impacts to scenic resources within a state scenic highway beyond those identified in the 2004 Final Second SEIR and Addenda thereto.
c. Would the project, in non-urbanized areas, substantially degrade the existing visual character or quality of public views of the site and its surroundings? (Public views are those that are experienced from a publicly accessible vantage point). If the project is in an urbanized area, would the project conflict with applicable zoning and other regulations governing scenic quality?
The analysis in Section 4.9 of the 2004 Final Second SEIR, Visual Resources, identified significant and unavoidable impacts related to visual character and quality of site and its surroundings. The 2004 Final Second SEIR stated that an increase in elevation of 342.5 feet to 362.5 feet in the active portion of the landfill would not obscure any scenic elements in the project vicinity. However, the 2004 Final Second SEIR found that the height increase would result in a potentially significant impact to visual character due to the landfill’s visibility from residences and nearby roadways, including East Main Street, Philbric Road, and U.S. 101. The increased landfill height would be visible from surrounding public viewing locations, but the permitted height extension evaluated in the 2018 Addendum would not increase the height of the landfill slopes substantially in comparison to the current permitted elevation, and landfill slopes would continue to blend in with the natural topography of the background hillsides.

The proposed project would laterally extend the Cell 1 Active Area by approximately 15.6 acres and reallocate NHIS airspace and increase permitted design capacity by 1,280,000 CY to accommodate added airspace to fill up to the permitted elevation of 410 feet AMSL. Hard-to-handle materials including bulky wastes, construction and demolition debris, and inert debris received after 12:00 p.m. would be unloaded in an isolated area near the active face or next fill area and covered by the Impact Analysis
Aesthetics
Addendum to the Final Second Supplemental Environmental Impact Report 23 end of the following day. The proposed project would not increase the landfill’s height extension beyond its permitted elevation. Similar to what was analyzed in the 2018 Addendum, an increase in the refuse fill height to 410 feet ASML would not substantially increase the height of the landfill slopes in comparison to the current permitted elevation of 395 feet ASML. As a result, the proposed project would be consistent with the visual character of the remainder of the landfill site and the surrounding hillsides. As described in the 2004 Final Second SEIR, final slopes would be planted with native grasses, similar to other areas of the landfill. Therefore, the proposed project would not degrade the existing visual character of the surrounding hillsides or agricultural setting. The proposed project would not result in any new or substantially more severe impacts related to visual character beyond those identified in the 2004 Final Second SEIR and Addenda thereto. d. Would the project create a new source of substantial light or glare that would adversely affect daytime or nighttime views in the area?
The landfill contains existing parking lot lighting, security lighting, and lighting for buildings located at the landfill. Vehicles at the landfill create glare. The project site is approximately 1.5 miles east of developed areas of Santa Maria which contain substantial sources of light. The proposed project would adjust the permitted hours of operation from 5:00 am to 4:00 am which would require onsite lighting to be operated one hour earlier than under existing conditions. However, the proposed project would not introduce additional sources of light to the landfill beyond those that are currently in place. Operating lighting at 4:00 am rather than 5:00 am would introduce lighting in the area at an earlier time than under existing conditions; however, in accordance with Mitigation Measure AES-1(c) from the 2004 Final Second SEIR, lighting at the landfill is already directed downward and has reflectors to control light spillage onto adjacent surfaces. Therefore, the use of this lighting would not result in substantial lighting in the area beyond what is identified in the 2004 Final Second SEIR. The proposed project is anticipated to increase the maximum daily vehicles at the landfill from approximately 488 to approximately 719 by the end of 2034; however, this increase would not exceed the landfill’s existing maximum permitted traffic volume anticipated in the 2004 Final Second SEIR and approved by the City of Santa Maria and County of Santa Barbara Environmental Health Services (EHS) during subsequent SWFP amendments and reviews between 2004 and 2022 (EHS 2022). Therefore, the proposed project would not result in new or substantially more severe glare impacts due to on-site vehicle travel beyond what was previously evaluated. As a result, the proposed Cell 1 Extension would not result in any new or substantially more severe impacts to light or glare beyond those identified in the 2004 Final Second SEIR and Addenda thereto, with incorporation of Mitigation Measure AES-1(c).

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 24 This page intentionally left blank.

Impact Analysis
Agriculture and Forestry Resources
Addendum to the Final Second Supplemental Environmental Impact Report 25

4.2 Agriculture and Forestry Resources
Where Impact
Was Analyzed
in the 2004
Final SEIR
Do Proposed
Changes
Involve New
or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
Would the project:

A. Convert Prime Farmland,
Unique Farmland, or
Farmland of Statewide
Importance (Farmland), as
shown on maps prepared
pursuant to the Farmland
Mapping and Monitoring
Program of the California
Resources Agency, to nonagricultural use?
Section 1.6,
Effects
Found Not
to Be
Significant
No No No N/A
B. Conflict with existing zoning
for agricultural use or a
Williamson Act contract?
Section 1.6,
Effects
Found Not
to Be
Significant
No No No N/A
C. Conflict with existing zoning
for, or cause rezoning of,
forest land (as defined in
Public Resources Code
Section 12220(g));
timberland (as defined by
Public Resources Code
Section 4526); or timberland
zoned Timberland Production
(as defined by Government
Code Section 51104(g))?
Section 1.6,
Effects
Found Not
to Be
Significant
No No No N/A
D. Result in the loss of forest
land or conversion of forest
land to non-forest use?
N/A; New
CEQA
checklist
item added
subsequent
to 2004
Final
Second
SEIR
No No No N/A
City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 26 Where Impact
Was Analyzed
in the 2004
Final SEIR
Do Proposed
Changes
Involve New
or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
E. Involve other changes in the
existing environment which,
due to their location or
nature, could result in
conversion of Farmland to
non-agricultural use or
conversion of forest land to
non-forest use?
N/A; New
CEQA
checklist
item added
after Final
Second
SEIR
No No No N/A
a. Would the project convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland), as shown on maps prepared pursuant to the Farmland Mapping and Monitoring Program of the California Resources Agency, to non-agricultural use? b. Would the project conflict with existing zoning for agricultural use or a Williamson Act contract?
e. Would the project involve other changes in the existing environment which, due to their location or nature, could result in conversion of Farmland to non-agricultural use or conversion of forest land to non-forest use?
The 2004 Final Second EIR states the landfill site does not support crop production and was not designated for agricultural use or subject to a Williamson Act contract. The proposed project would occur entirely within the boundary of the permitted Santa Maria Regional Landfill facility area. The landfill property has a land use designation of Recreational Open Space (ROS) and is zoned Open Space (OS). According to the California Department of Conservation’s (DOC) California Important Farmland Finder, the project site is identified as Urban and Built-Up Land, and there is no Prime Farmland, Unique Farmland, or Farmland of Statewide Importance on the project site (DOC 2018).

In addition, the project site is not enrolled in a Williamson Act contract (County of Santa Barbara 2022).

No new agricultural uses have been introduced on the project site since the analysis of the 2004 Final Second SEIR. Therefore, because no agricultural land is located on-site and land use on and adjacent to the project site has not changed since the analysis of the 2004 Final Second SEIR, the proposed project would not result in any new or substantially more severe impacts to agricultural resources beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

Impact Analysis
Agriculture and Forestry Resources
Addendum to the Final Second Supplemental Environmental Impact Report 27 c. Would the project conflict with existing zoning for, or cause rezoning of, forest land (as defined in Public Resources Code Section 12220(g)); timberland (as defined by Public Resources Code Section 4526); or timberland zoned Timberland Production (as defined by Government Code Section 51104(g))?
d. Would the project result in the loss of forest land or conversion of forest land to non-forest use? The 2004 Final Second SEIR did not directly address impacts to forest land or timberland, as these environmental topics were not included in Appendix G of the CEQA Guidelines in 2004 at the time the 2004 Final Second SEIR was prepared. There are no timberlands or forest lands located within or adjacent to the Specific Plan area. Therefore, the proposed project would not result in the loss or conversion of timberland or forest resources.

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 28 This page intentionally left blank.

Impact Analysis
Air Quality
Addendum to the Final Second Supplemental Environmental Impact Report 29

4.3 Air Quality
Where Impact
Was Analyzed
in the 2004
Final SEIR
Do Proposed
Changes
Involve New
or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
Would the project:

A. Conflict with or obstruct
implementation of the
applicable air quality plan?
Section 4.3
Impact AQ5
No No No N/A
B. Result in a cumulatively
considerable net increase of
any criteria pollutant for
which the project region is
non-attainment under an
applicable federal or state
ambient air quality standard?
Section 4.3
Impact AQ1
No No No N/A
C. Expose sensitive receptors to
substantial pollutant
concentrations?
Section 4.3
Impact AQ1
No No No N/A
D. Result in other emissions
(such as those leading to
odors) adversely affecting a
substantial number of
people?
Section 4.3
Impacts
AQ-3, AQ-4
Yes No No Yes
MM AQ3(a)
MM AQ3(b)
MM AQ3(c)
a. Would the project conflict with or obstruct implementation of the applicable air quality plan? The 2004 Final Second SEIR concluded that the landfill was consistent with the 2001 Clean Air Plan.

The 2001 Clean Air Plan has since been updated multiple times, and the most recent iteration of the Clean Air Plan, the 2022 Clean Air Plan, was published in December 2022 (Santa Barbara County Air Pollution Control District [SBCAPCD] 2022a). In order to determine consistency with the 2022 Clean Air Plan, SBCAPCD states a project’s direct and indirect emissions must be accounted for in the growth assumptions of the Clean Air Plan, which is based on land use and population projections provided by the Santa Barbara County Association of Governments (SBCAG). The proposed project would not result in population growth and therefore would be consistent with SBCAG projections.

Furthermore, in accordance with the 2022 Ozone Plan, standard dust control measures would be implemented during grading and earth moving activities, including SBCAPCD Rule 345 (Control of Fugitive Dust from Construction and Demolition Activities) which would reduce construction emissions. Therefore, the proposed project would not result in any new or substantially more severe impacts related to implementation of local air quality plans beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 30 b. Would the project result in a cumulatively considerable net increase of any criteria pollutant for which the project region is non-attainment under an applicable federal or state ambient air quality standard?
c. Would the project expose sensitive receptors to substantial pollutant concentrations? The 2004 Final Second SEIR stated that, pursuant to the SBCAPCD requirements, construction mitigation measures are required for all projects involving earthmoving activities regardless of size or duration and proper implementation of these required would reduce fugitive dust emissions to a level that is less than significant. SBCAPCD has not adopted quantitative significance criteria for temporary construction emissions associated with conventional land development projects.

However, SBCAPCD recommends quantification of construction-related emissions, and uses 25 tons per year for reactive organic gases (ROG) or nitrogen oxides (NOX) as a guideline for determining the significance of construction impacts for all types of projects (SBCAPCD 2022b).

The California Emissions Estimator Model (CalEEMod) Version 2022.1.1.12 was used to estimate regional air pollutant emissions associated with relocating and recompacting NHIS material within the NHIS Closed Active Area, NHIS material to be stockpiled, and NHIS material used to construct perimeter berms. Default assumptions in CalEEMod pertaining to estimated grading schedule, vendor/worker trips, and vehicle trip lengths were utilized to calculate construction emissions for the proposed project (Appendix A).

The proposed project’s grading activities would result in a combined 0.61 ton per year ROG and NOX, well below SBCAPCD’s 25 tons per year threshold for ROG and NOx emissions (Appendix A). The proposed project would also continue to comply with the requirements of Mitigation Measure AQ-1 (a and b) from the 2004 Final Second SEIR, which includes vehicle maintenance and dust control measures to reduce air pollutant emissions during construction and operational activities.

Operational emission sources on the landfill site have not changed since the analysis contained in the 2004 Final Second SEIR. Rather than increasing operational areas and standards, the proposed project would reallocate existing unused airspace and extend the life of the Cell 1 Active Area of the landfill. The permitted maximum weekly tonnage for non-hazardous solid waste and recycling would increase, which is anticipated to increase the number of vehicles entering and exiting the landfill.

The average maximum vehicle throughput for the landfill was 488 vehicles per day between 2020 and 2022. Accounting for a corresponding three percent per year increase in vehicles associated with the increased refuse and recycling limits, the proposed project would result in approximately 719 vehicles per day by the end of 2034 which would not exceed the existing maximum permitted traffic volume of 810 vehicles per day anticipated in the 2004 Final Second SEIR and approved by the City of Santa Maria and County of Santa Barbara EHS during subsequent SWFP amendments and reviews between 2004 and 2022 (EHS 2022). Therefore, the proposed project would not result in new or more severe operational emissions related to traffic volumes beyond those identified in the 2004 Final Second SEIR. The proposed project would place a geocomposite gas collection layer under the Phase II Extension composite base liner groundwater protection system and an LFG perforated collector pipe within a gravel trench would be installed along the perimeter edges of the Phase II Extension base to ensure workers would not be exposed to substantial LFG concentrations.

As a result, project construction and operations would not violate air quality standards, contribute substantially to existing or projected violations, result in a net increase of a criteria pollutant for which the region is in non-attainment, or expose sensitive receptors to substantial pollutant concentration beyond what was analyzed in the 2004 Final Second SEIR. The project would not result in new or substantially more severe impacts to pollutant emissions, air quality standards, or sensitive receptors beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

Impact Analysis
Air Quality
Addendum to the Final Second Supplemental Environmental Impact Report 31 d. Would the project result in other emissions (such as those leading to odors) adversely affecting a substantial number of people?
No new sources of odors have been located on or adjacent to the landfill site since the analysis in the 2004 Final Second SEIR. The proposed project would increase the permitted maximum throughput of refuse to 8,820 tons per week and the permitted maximum recycling throughput to 8,820 tons per week which is anticipated to result in increased odors from throughput at the landfill compared to existing conditions; however, the proposed project would continue to comply with the requirements of Mitigation Measure AQ-3 (a through c) from the 2004 Final Second SEIR, which includes provisions to reduce potential odor impacts related to on-going daily operations associated with waste management. Therefore, the project would not result in new or substantially more severe impacts related to odor nuisance beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 32 This page intentionally left blank.

Impact Analysis
Biological Resources
Addendum to the Final Second Supplemental Environmental Impact Report 33

4.4 Biological Resources
Where Impact
Was Analyzed
in the 2004
Final SEIR
Do Proposed
Changes
Involve New
or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
Would the project:

A. Have a substantial adverse
effect, either directly or
through habitat
modifications, on any species
identified as a candidate,
sensitive, or special status
species in local or regional
plans, policies, or regulations,
or by the California
Department of Fish and
Wildlife or U.S. Fish and
Wildlife Service?
Section 4.7 No No No N/A
B. Have a substantial adverse
effect on any riparian
habitat or other sensitive
natural community
identified in local or regional
plans, policies, or
regulations, or by the
California Department of
Fish and Wildlife or U.S. Fish
and Wildlife Service?
Section 4.7 No No No N/A
C. Have a substantial adverse
effect on state or federally
protected wetlands
(including, but not limited to,
marsh, vernal pool, coastal,
etc.) through direct removal,
filling, hydrological
interruption, or other
means?
Section 4.7 No No No N/A
D. Interfere substantially with
the movement of any native
resident or migratory fish or
wildlife species or with
established native resident or
migratory wildlife corridors,
or impede the use of native
wildlife nursery sites?
Section 1.6,
Effects
Found Not
to Be
Significant
No No No N/A
City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 34 Where Impact
Was Analyzed
in the 2004
Final SEIR
Do Proposed
Changes
Involve New
or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
E. Conflict with any local
policies or ordinances
protecting biological
resources, such as a tree
preservation policy or
ordinance?
Section 1.6,
Effects
Found Not
to Be
Significant
No No No N/A
F. Conflict with the provisions
of an adopted Habitat
Conservation Plan, Natural
Community Conservation
Plan, or other approved local,
regional, or state habitat
conservation plan?
Section 1.6,
Effects
Found Not
to Be
Significant
No No No N/A
a. Would the project have a substantial adverse effect, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Wildlife or U.S. Fish and Wildlife Service?
b. Would the project have a substantial adverse effect on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, or regulations, or by the California Department of Fish and Wildlife or U.S. Fish and Wildlife Service? c. Would the project have a substantial adverse effect on state or federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) through direct removal, filling, hydrological interruption, or other means?
The 2004 Final Second SEIR evaluated the environmental impacts related to the removal of existing ruderal habitat, impacts to raptors and loss of suitable nesting and foraging habitat, and impacts from the post-closure sports complex on native plant and animal species in the Santa Maria River corridor. All three impacts were determined to be less than significant without mitigation. As stated in the 2021 Addendum, much of the landfill site has been used for waste disposal or to extract soil for daily cover in the Active Area of the landfill. No native or otherwise undisturbed habitats are present on the project site.

The proposed project would occur within the existing disturbed footprint of the Santa Maria Regional Landfill in an area that is already highly disturbed and void of vegetation and other features that could support wildlife or other sensitive biological resources. The proposed project would not alter the existing disturbance footprint of the landfill or alter the Santa Maria River and its corresponding habitat located east of the project site. As a result, the proposed project would not result in new or substantially more severe impacts to candidate, sensitive, or special-status species; riparian habitat or other sensitive natural communities; or wetlands beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

Impact Analysis
Biological Resources
Addendum to the Final Second Supplemental Environmental Impact Report 35 d. Would the project interfere substantially with the movement of any native resident or migratory fish or wildlife species or with established native resident or migratory wildlife corridors, or impede the use of native wildlife nursery sites? The 2004 Final Second SEIR concluded that there would be no impact to wildlife movement or wildlife nursery sites due to on-going disturbance at the landfill. These conditions have not changed, and the proposed project would not result in any change in day-to-day operations which would result in alterations to the adjacent Santa Maria River. Therefore, the proposed project would not interfere with the movement of fish or wildlife species and would not result in any new or substantially more severe impacts related to the movement of wildlife species beyond those identified in the 2004 Final Second SEIR and Addenda thereto. e. Would the project conflict with any local policies or ordinances protecting biological resources, such as a tree preservation policy or ordinance?
The 2004 Final Second SEIR concluded the proposed project would not conflict with any local policies or ordinances protecting biological resources. The proposed project would occur in an already disturbed area where no protected biological resources have been documented. Therefore, the proposed project would not conflict with any local policies or ordinances protecting biological resources.
f. Would the project conflict with the provisions of an adopted Habitat Conservation Plan, Natural Community Conservation Plan, or other approved local, regional, or state habitat conservation plan?
The 2004 Final Second SEIR concluded that there would be no conflicts with conservation plans, because the landfill was not subject to any adopted Habitat Conservation Plan, Natural Community Conservation Plan, or any other applicable approved plan with provisions for protecting biological resources. Since 2004, the project site has not been included in any adopted habitat conservation plans or natural community conservation plans (California Department of Fish and Wildlife 2019).

Therefore, the proposed project would not result in any new or substantially more severe impacts associated with such conflicts beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 36 This page intentionally left blank.

Impact Analysis
Cultural Resources
Addendum to the Final Second Supplemental Environmental Impact Report 37

4.5 Cultural Resources
Where Impact
Was Analyzed
in the 2004
Final SEIR
Do Proposed
Changes
Involve New
or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
Would the project:

A. Cause a substantial adverse
change in the significance of
a historical resource
pursuant to §15064.5?
Section 1.6,
Effects
Found Not
to Be
Significant
No No No N/A
B. Cause a substantial adverse
change in the significance of
an archaeological pursuant to
§15064.5?
Section 1.6,
Effects
Found Not
to Be
Significant
No No No N/A
C. Disturb any human remains,
including those interred
outside of formal
cemeteries?
Section 1.6,
Effects
Found Not
to Be
Significant
No No No N/A
a. Would the project cause a substantial adverse change in the significance of a historical resource as defined in §15064.5?
b. Would the project cause a substantial adverse change in the significance of an archaeological resource pursuant to §15064.5?
c. Would the project disturb any human remains, including those interred outside of formal cemeteries?
The 2004 Final Second SEIR determined that there would be no impact to historical resources, archaeological resources, or human remains due to ongoing disturbance at the landfill. The proposed project would occur within the existing disturbed area of the landfill and would not alter the permitted disturbance footprint. Therefore, the proposed project would not result in any new or substantially more severe impacts to historical, archeological, or other cultural resources beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 38 This page intentionally left blank.

Impact Analysis
Energy
Addendum to the Final Second Supplemental Environmental Impact Report 39

4.6 Energy
Where Impact
Was Analyzed
in the 2004
Final SEIR
Do Proposed
Changes
Involve New
or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
Would the project:

A. Result in a potentially
significant environmental
impact due to wasteful,
inefficient, or unnecessary
consumption of energy
resources, during project
construction or operation?
N/A; New
CEQA
checklist
item added
subsequent
to 2004
Final
Second
SEIR
No No No N/A
B. Conflict with or obstruct a
state or local plan for
renewable energy or energy
efficiency?
N/A; New
CEQA
checklist
item added
subsequent
to 2004
Final
Second
SEIR
No No No N/A
a. Would the project result in a potentially significant environmental impact due to wasteful, inefficient, or unnecessary consumption of energy resources, during project construction or operation?
b. Would the project conflict with or obstruct a state or local plan for renewable energy or energy efficiency?
The analysis in the 2004 Final Second SEIR predates updates to the CEQA Guidelines requiring the evaluation of potential impacts related to energy consumption and resources and, therefore, the analysis did not address such impacts. As with the approved waste disposal activities on the project site, the proposed project would involve the use of energy during construction and operation.

Energy use during the construction phase would be primarily in the form of fuel consumption to operate heavy equipment, light-duty vehicles, machinery, and generators for lighting. Temporary grid power may also be provided to construction trailers or electric construction equipment.

The construction contractor would be required to demonstrate compliance with applicable California Air Resource Board (CARB) regulations that restrict the idling of heavy-duty diesel motor vehicles and govern the accelerated retrofitting, repowering, or replacement of heavy-duty diesel on- and off-road equipment. Construction activities would be required to utilize fuel-efficient equipment consistent with State and federal regulations and would comply with State measures to reduce inefficient, wasteful, or unnecessary consumption of energy. Furthermore, in the interest of City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 40 both environmental awareness and cost efficiency, construction contractors would not reasonably be expected to utilize fuel in a manner that is wasteful or unnecessary. Operation of the proposed project would occur in compliance with the energy conservation requirements in the California Energy Code (Title 24, Part 6, of the California Code of Regulations). Adherence to state energy requirements would ensure that the project is consistent with current energy standards and would not result in wasteful and inefficient use of non-renewable resources due to operation. Therefore, the proposed project would not result in wasteful, inefficient, or unnecessary consumption of energy resource or conflict with plans for renewable energy or energy efficiency.

Impact Analysis
Geology and Soils
Addendum to the Final Second Supplemental Environmental Impact Report 41

4.7 Geology and Soils
Where Impact
Was Analyzed
in the 2004
Final SEIR
Do Proposed
Changes
Involve New
or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
Would the project:

A. Directly or indirectly cause
potential substantial
adverse effects, including
the risk of loss, injury, or
death involving:

1. Rupture of a known
earthquake fault, as
delineated on the most
recent Alquist-Priolo
Earthquake Fault
Zoning Map issued by
the State Geologist for
the area or based on
other substantial
evidence of a known
fault?
Impact
G-1
No No No N/A

2. Strong seismic ground
shaking?
Impact
G-1
No No No N/A

3. Seismic-related ground
failure, including
liquefaction?
Impact
G-1
No No No N/A

4. Landslides? Impact
G-1
No No No N/A
B. Result in substantial soil
erosion or the loss of topsoil?
Impact
G-2
No No No N/A
C. Be located on a geologic unit
or soil that is unstable, or
that would become unstable
as a result of the project, and
potentially result in on- or
off-site landslide, lateral
spreading, subsidence,
liquefaction, or collapse?
Impacts
G-2, G-3
No No No N/A
City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 42 Where Impact
Was Analyzed
in the 2004
Final SEIR
Do Proposed
Changes
Involve New
or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
D. Be located on expansive soil,
as defined in Table 18-1-B of
the Uniform Building Code
(1994), creating substantial
direct or indirect risks to life
or property?
Impacts
G-2, G-3
No No No N/A
E. Have soils incapable of
adequately supporting the
use of septic tanks or
alternative wastewater
disposal systems where
sewers are not available for
the disposal of wastewater?
Impacts
G-2, G-3
No No No N/A
F. Directly or indirectly destroy
a unique paleontological
resource or site or unique
geologic feature?
Section 1.6,
Effects
Found Not
to Be
Significant
No No No N/A
a. Would the project directly or indirectly cause potential substantial adverse effects, including the risk of loss, injury, or death involving:
a.1 Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault?
a.2 Strong seismic ground shaking?
a.3 Seismic-related ground failure, including liquefaction? a.4 Landslides?
b. Would the project result in substantial soil erosion or the loss of topsoil? c. Would the project be located on a geologic unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on- or off-site landslide, lateral spreading, subsidence, liquefaction, or collapse?
d. Would the project be located on expansive soil, as defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial risks to life or property? e. Would the project have soils incapable of adequately supporting the use of septic tanks or alternative wastewater disposal systems where sewers are not available for the disposal of wastewater?
Impact Analysis
Geology and Soils
Addendum to the Final Second Supplemental Environmental Impact Report 43 The 2004 Final Second SEIR evaluated the environmental impacts related to seismic ground shaking, erosive soil hazards, and non-structural fill soils. Impacts were determined to be less than significant with implementation of Mitigation Measures G-2(a) and G-3(a) which require implementation of a grading and erosion control plan and preparation of a geotechnical study. Unlike the original project, the proposed project does not include new permanent habitable structures. Landfill operations would continue to comply with the California Building Code (CBC), the City’s Municipal Code, and General Plan Safety Element policies to minimize and/or avoid risks to life and property associated with geologic and soil hazards. Therefore, the proposed project would not result in new or substantially more severe impacts related to geological conditions beyond those identified in the 2004 Final Second SEIR and Addenda thereto.
f. Would the project directly or indirectly destroy a unique paleontological resource or site or unique geologic feature?
The 2004 Final Second SEIR determined that there would be no impact to paleontological resources due to ongoing disturbance at the landfill. The proposed project would be within the existing disturbed area of the landfill and would not alter the permitted disturbance footprint. Therefore, the proposed project would not result in any new or substantially more severe impacts to paleontological resources beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 44 This page intentionally left blank.

Impact Analysis
Greenhouse Gas Emissions
Addendum to the Final Second Supplemental Environmental Impact Report 45

4.8 Greenhouse Gas Emissions
Where Impact
Was Analyzed
in the 2004
Final SEIR
Do Proposed
Changes
Involve New
or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
Would the project:

A. Generate greenhouse gas
emissions, either directly or
indirectly, that may have a
significant impact on the
environment?
N/A; New
CEQA
checklist
item added
subsequent
to 2004
Final
Second
SEIR
No No No N/A
B. Conflict with an applicable
plan, policy, or regulation
adopted for the purpose of
reducing the emissions of
greenhouse gases?
N/A; New
CEQA
checklist
item added
subsequent
to 2004
Final
Second
SEIR
No No No N/A
a. Would the project generate greenhouse gas emissions, either directly or indirectly, that may have a significant impact on the environment?
b. Conflict with an applicable plan, policy, or regulation adopted for the purpose of reducing the emissions of greenhouse gases?
The 2004 Final Second SEIR did not address greenhouse gas emissions (GHG), because these checklist questions were not included in Appendix G of the CEQA Guidelines at the time the 2004 Final Second SEIR analysis was prepared. The City of Santa Maria has not adopted a quantitative significance threshold for GHG emissions or a specific methodology for analyzing impacts related to GHG emissions. The GHG emissions from project construction are provided for information purposes.

Construction activities for the proposed Cell 1 Extension would emit GHG emissions through the combustion of fossil fuels by heavy-duty construction equipment and through vehicle trips generated by construction workers. CalEEMod was used to estimate emissions associated with the construction period, based on parameters such as the duration of site preparation and grading activities, area of disturbance, and anticipated equipment used during construction. Based on the CalEEMod results, construction activity generated by the project would result in an estimated 91.9 metric tons of carbon dioxide equivalent (CO2e) (Appendix A). When amortized over the targeted

7.25-year extension design capacity, construction activities would generate approximately 12.7 City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 46 metric tons of CO2e per year (Appendix A). The proposed project would avoid the development of the Cell 2 area and, thus, avoid GHG emissions from the construction of Cell 2. The permitted maximum weekly tonnage for non-hazardous solid waste and recycling would increase, which is anticipated to increase the number of vehicles entering and exiting the landfill. The proposed project would increase the current average maximum vehicle throughput at the landfill from approximately 488 vehicles per day to approximately 719 vehicles per day by the end of 2034 which would not exceed the existing maximum permitted traffic volume of 810 vehicles per day anticipated in the 2004 Final Second SEIR and approved by the City of Santa Maria and County of Santa Barbara EHS during subsequent SWFP amendments and reviews between 2004 and 2022 (EHS 2022). Therefore, the proposed project would not result in new or more severe impacts related to GHG emissions from traffic volumes beyond those identified in the 2004 Final Second SEIR. The proposed project would extend the operational life of the landfill which would result in GHG emissions due to operation of the landfill. However, solid waste would continue to be generated in Santa Maria regardless of the landfill operation, and extending the landfill’s operation allows for the landfill to continue to serve the surrounding community rather than require solid waste generated in Santa Maria to be hauled to other, more distant landfills, necessitating longer vehicle trips and increased GHG emission from hauling trips. In addition, regulations governing greenhouse gas emissions have become more stringent since the certification of the 2004 Final Second SEIR. The proposed project would be required to comply with these regulations which would reduce GHG emissions throughout the lifetime of the landfill. As a result, the project would not generate substantial greenhouse gas emissions that may have a significant impact on the environment, and would not conflict with any applicable GHG reduction plan, policy or regulation.

Impact Analysis
Hazards and Hazardous Materials
Addendum to the Final Second Supplemental Environmental Impact Report 47

4.9 Hazards and Hazardous Materials
Where Impact
Was Analyzed
in the 2004
Final SEIR
Do Proposed
Changes
Involve New
or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
Would the project:

A. Create a significant hazard to
the public or the
environment through the
routine transport, use, or
disposal of hazardous
materials?
Section 4.5
Impact
S-6
No No No N/A
B. Create a significant hazard to
the public or the
environment through
reasonably foreseeable upset
and accident conditions
involving the release of
hazardous materials into the
environment?
Section 4.5
Impact
S-6
No No No Yes
C. Emit hazardous emissions or
handle hazardous or acutely
hazardous materials,
substances, or waste within

0.25 mile of an existing or
proposed school?
Section 4.5
Impact S-6
No No No N/A
D. Be located on a site that is
included on a list of
hazardous material sites
compiled pursuant to
Government Code Section
65962.5 and, as a result,
would it create a significant
hazard to the public or the
environment?
Section 4.5 No No No N/A
E. For a project located in an
airport land use plan or,
where such a plan has not
been adopted, within two
miles of a public airport or
public use airport, would the
project result in a safety
hazard or excessive noise for
people residing or working in
the project area?
Section 1.6,
Effects
Found Not
to Be
Significant
No No No N/A
City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 48 Where Impact
Was Analyzed
in the 2004
Final SEIR
Do Proposed
Changes
Involve New
or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
F. Impair implementation of or
physically interfere with an
adopted emergency response
plan or emergency
evacuation plan?
Section 1.6,
Effects
Found Not
to Be
Significant
No No No N/A
G. Expose people or structures,
either directly or indirectly,
to a significant risk of loss,
injury, or death involving
wildland fires?
N/A No No No N/A
a. Would the project create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? b. Would the project create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment?
d. Would the project be located on a site that is included on a list of hazardous material sites compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment?
As described in Section 3.7, Project Site Characteristics, the Santa Maria Regional Landfill is classified as a Class III disposal facility which is not permitted to accept liquid or solid hazardous waste. There is a Household Hazardous Waste Facility present at the landfill; however, as stated in the 2004 Final Second SEIR, household hazardous waste is kept on-site for a period no longer than 90 days. The proposed project would not expand the existing Household Hazardous Waste Facility at the Santa Maria Regional Landfill. The proposed project would increase the permitted maximum weekly tonnage for non-hazardous solid waste and recycling; however, this change would not result in an increase in the transport, use, or disposal of hazardous waste at the project site. A review of the State Water Resources Control Board’s (SWRCB) GeoTracker database was conducted in May 2023 to identify environmental records related to any potential hazardous materials sites on or in proximity to project site. The GeoTracker search did not identify any new hazardous materials sites on or within 1,000 feet of the project site (SWRCB 2023).

The proposed project would require regrading approximately 215,000 CY of NHIS material to develop a foundation and construct perimeter berms for the Phase II Extension area. As determined in the 2004 Final Second SEIR, landfill employees could be exposed to NHIS during the transport and/or disposal of these materials. Although these hydrocarbon-impacted soils would be in nonhazardous concentrations, improper handling of these materials could result in adverse health impacts to landfill employees. The proposed project would continue to comply with the requirements of Mitigation Measure S-2(d) from the 2004 Final Second SEIR, which includes provisions to minimize potential exposure of landfill employees to NHIS.

Impact Analysis
Hazards and Hazardous Materials
Addendum to the Final Second Supplemental Environmental Impact Report 49 The proposed project would also reroute existing LFG collection wells and install additional LFG collection wells within the Cell I Extension refuse waste fill as needed. These LFG collection wells shall not be located on existing structures at the landfill. The proposed projects would continue to comply with the requirements of Mitigation Measure S-1(c) from the 2004 Final Second SEIR which requires LFG extraction systems to remain active during all construction activities that involve ground disturbance.

Hard-to-handle materials including bulky wastes, construction and demolition debris, and inert debris received after 12:00 p.m. may not be able to be buried/covered by the end of the working day without posing a risk to landfill equipment and would require excessive amounts of cover material due to the nature and size of the material. To avoid turning away customers who arrive after 12:00 p.m. with non-putrescible hard-to-handle waste materials, the proposed project would allow for these materials to be unloaded in an isolated area near the active face or next fill area and may remain uncovered provided that it does not result in uncontrolled vectors, fires, odors, blowing litter, and does not present a threat to human health and the environment. These materials will be buried/covered as soon as practical but not later than by the end of the following day to avoid any health and safety risks.

Based on the discussion above, the proposed project would not result in any new or more severe impacts to the public or environment through the transport, use, disposal, or release of hazardous materials beyond those identified in the 2004 Final Second SEIR and Addenda thereto. c. Would the project emit hazardous emissions or handle hazardous or acutely hazardous materials, substances, or waste within 0.25 mile of an existing or proposed school? Inactive portions of the landfill are located approximately one quarter mile from Pioneer Valley High School located at 675 Panther Drive. However, active portions of the landfill, including the project site, are located one mile east of the high school. No routine transport, use, or disposal, of hazardous materials occurs at the landfill and conditions have not changed since the 2004 Final Second SEIR analysis. The proposed project would not expand the existing Household Hazardous Waste Facility or involve the usage of hazardous materials beyond what was evaluated in the 2004 Final Second SEIR. Therefore, the proposed project would not result in new or substantially more severe impacts to surrounding schools due to hazardous emissions and/or hazardous materials handling beyond those identified in the 2004 Final Second SEIR and Addenda thereto. e. For a project located in an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard or excessive noise for people residing or working in the project area? The 2004 Final Second SEIR did not identify any impacts related to aviation related safety hazards.

The Santa Maria Airport, located approximately five miles southwest from the project site, is the closest airport to the project site. The project site is not located in any of the Santa Maria Airport’s identified noise or safety compatibility zones (SBCAG 2023). The proposed project would occur within the existing footprint of the Santa Maria Regional Landfill and would therefore not result in any new or substantially more severe impacts to safety associated with airport operations beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 50 f. Would the project impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan?
No impacts related to adopted emergency response or evacuation plans were identified in the 2004 Final Second SEIR. Construction of the proposed project would occur within the existing footprint of the Santa Maria Regional Landfill. Once completed, the proposed project would not expand the maximum permitted traffic volume at the landfill. Therefore, the proposed project would not result in any new or substantially more severe impacts related to emergency response or evacuation plans beyond those identified in the 2004 Final Second SEIR and Addenda thereto. g. Would the project expose people or structures, either directly or indirectly, to a significant risk of loss, injury, or death involving wildland fires?
The landfill and project site does not include any forests or wildlands, and the surrounding land uses include agricultural production. No impacts associated with wildfire related safety risks were identified in the 2004 Final Second SEIR. The proposed project would occur entirely within the permitted, disturbed landfill footprint and would not result in substantial impacts associated with wildland fire hazards.

Impact Analysis
Hydrology and Water Quality
Addendum to the Final Second Supplemental Environmental Impact Report 51

4.10 Hydrology and Water Quality
Where Impact
Was Analyzed
in the 2004
Final SEIR
Do Proposed
Changes
Involve New
or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
Would the project:

A. Violate any water quality
standards or waste discharge
requirements or otherwise
substantially degrade surface
or ground water quality?
Section 4.2
Impact WR1
No No No N/A
B. Substantially decrease
groundwater supplies or
interfere substantially with
groundwater recharge such
that the project may impede
sustainable groundwater
management of the basin?
Section 4.2
Impact WR2
No No No N/A
C. Substantially alter the
existing drainage pattern of
the site or area, including
through the alteration of the
course of a stream or river or
through the addition of
impervious surfaces, in a
manner which would:
(i) Result in substantial
erosion or siltation onor off-site
Section 4.2
Impact WR3
No No No N/A
(ii) Substantially increase
the rate or amount of
surface runoff in a
manner which would
result in flooding on- or
off-site
Section 4.2
Impact WR3
No No No N/A
(iii) Create or contribute
runoff water which
would exceed the
capacity of existing or
planned stormwater
drainage systems or
provide substantial
additional sources of
polluted runoff
Section 4.2
Impact WR3
No No No N/A
City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 52 Where Impact
Was Analyzed
in the 2004
Final SEIR
Do Proposed
Changes
Involve New
or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
(iv) Impede or redirect flood
flows?
Section 4.2
Impact WR3
No No No N/A
D. In flood hazard, tsunami, or
seiche zones, risk release of
pollutants due to project
inundation?
Section 1.6,
Effects
Found Not
to Be
Significant
No No No N/A
E. Conflict with or obstruct
implementation of a water
quality control plan or
sustainable groundwater
management plan?
Section 4.2
Impact WR1
No No No N/A
a. Would the project violate any water quality standards or waste discharge requirements or otherwise substantially degrade surface or ground water quality? c. Would the project substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river or through the addition of impervious surfaces, in a manner which would:
i. Result in substantial erosion or situation on- or off-site? ii. Substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or off-site?
iii. Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems or provide substantial additional sources of polluted runoff? iv. Impede or redirect flood flows?
e. Would the project conflict with or obstruct implementation of a water quality control plan or sustainable groundwater management plan?
The project site has a Contact Water Collection System which runs along the perimeter of the NHIS area and collects contact water from French drains and transfers them within solid pipes to the four storage tanks located on site. The proposed project would keep the Contact Water Collection System under the Phase II Extension area. The proposed project would also install a Subtitle “D” liner system for the purposes of groundwater protection. The proposed project would install a LCRS mainline collector pipe along the southwestern edge of the Phase II Extension floor, draining towards the existing Cell 1 sump collection tank farm. The LCRS collector pipe would have lateral piping which runs parallel to the mainline collector pipe from the northeast to the southwest to assist in the collection of the leachate generated. The LCRS pipelines would be enclosed within a high-density polyethylene pipe system with leak detection and removal system to prevent leaks. The proposed project’s final design would increase the current NHIS top deck from one percent to two Impact Analysis
Hydrology and Water Quality
Addendum to the Final Second Supplemental Environmental Impact Report 53 percent grade to ensure stormwater runoff would drain to existing perimeter drainage channels via down drains, which would be directed to the existing stormwater retention basin onsite. The proposed project would not change the footprint of the site, or otherwise affect the 70-foot-wide County Flood Control Property located adjacent to the landfill. Because the proposed project would disturb more than one acre, construction would be subject to the requirements of the National Pollutant Discharge Elimination System Construction General Permit which includes the preparation and implementation of a Storm Water Pollution Prevention Plan and associated best management practices to control erosion, sediment release, and otherwise reduce the potential for discharge of pollutants from construction into stormwater. Therefore, with the proposed liner system, drainage features within the project site, and regulatory compliance, the proposed project would not result in any new or substantially more severe impacts related to surface or groundwater water quality or drainage beyond those identified in the 2004 Final Second SEIR and Addenda thereto. b. Would the project substantially decrease groundwater supplies or interfere substantially with groundwater recharge such that the project may impede sustainable groundwater management of the basin?
As discussed in Section 4.19, Utilities and Service Systems, the proposed project would not result in any change to water supply or availability. The project site is not suitable for groundwater recharge as refuse could contribute to groundwater pollution. Therefore, the proposed project would not result in any new or substantially more severe impacts to groundwater supplies or groundwater recharge beyond those identified in the 2004 Final Second SEIR and Addenda thereto. d. In flood hazard, tsunami, or seiche zones, would the project risk release of pollutants due to project inundation?
The Federal Emergency Management Agency (FEMA) publishes Flood Insurance Rate Maps (FIRMs) which indicate flood hazard zones. The FIRM for the project site has been updated since the 2004 Final Second SEIR. The landfill is located within FIRMs #06083C0185F and #06083C0205F, both effective as of September 30, 2005 (FEMA 2023). The FIRMs depict the landfill as located in Zone X, which is categorized as an area of minimal flood hazards. The project site is located approximately 16 miles from the Pacific Ocean and therefore is not subject to tsunamis. The project site is not located in the vicinity of a lake such that the project site is at the risk of seiche. The proposed project would not involve the construction of buildings and therefore would not risk the release of pollutants in buildings due to inundation. Therefore, the proposed project would not result in any new or substantially more severe impacts related to the risk of pollutants due to inundation beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 54 This page intentionally left blank.

Impact Analysis
Land Use and Planning
Addendum to the Final Second Supplemental Environmental Impact Report 55

4.11 Land Use and Planning
Where Impact
Was Analyzed
in the 2004
Final SEIR
Do Proposed
Changes
Involve New
or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
Would the project:

A. Physically divide an
established community?
Section 1.6,
Effects
Found Not
to Be
Significant
No No No N/A
B. Cause a significant
environmental impact due to
a conflict with any land use
plan, policy, or regulation
adopted for the purpose of
avoiding or mitigating an
environmental effect?
Section 4.4
Impacts
LU-1, LU-4
No No No N/A
a. Would the project physically divide an established community? b. Would the project cause a significant environmental impact due to a conflict with any land use plan, policy, or regulation adopted for the purpose of avoiding or mitigating an environmental effect?
The project site is currently used for landfill operations, and no established communities are located within the project site or footprint of the landfill. The project site is designated in the General Plan as Recreational Open Space (ROS) and is zoned as Open Space (OS). Landfill operations are a permitted use under these designations. The proposed project would increase the recycling permitted maximum weekly disposal limit; however, this would be done to ensure recycled materials are diverted consistent with the requirements of the California Integrated Waste Management Act. In addition, the proposed project would increase the permitted maximum weekly tonnage for non-hazardous solid waste to 8,820 tons per week and the maximum weekly tonnage for recyclables to 8,820 tons per week to accommodate an increase of three percent total solid waste generation per year through late 2034, as anticipated in the 2004 Final Second SEIR and consistent with previous permit updates to account for such growth. While this change would require an increased permitted maximum solid waste throughput, the increase would assist the landfill to meet Santa Maria’s solid waste collection needs, and landfill operations would continue to occur in compliance with applicable regulations related to solid waste disposal. Therefore, the proposed project would not result in any new or substantially more severe impacts associated with land use beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 56 This page intentionally left blank.

Impact Analysis
Mineral Resources
Addendum to the Final Second Supplemental Environmental Impact Report 57

4.12 Mineral Resources
Where Impact
Was Analyzed
in the 2004
Final SEIR
Do Proposed
Changes
Involve New
or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
Would the project:

A. Result in the loss of
availability of a known
mineral resource that would
be of value to the region and
the residents of the state?
Section 1.6,
Effects
Found Not
to Be
Significant
No No No N/A
B. Result in the loss of
availability of a locally
important mineral resource
recovery site delineated on a
local general plan, specific
plan, or other land use plan?
Section 1.6,
Effects
Found Not
to Be
Significant
No No No N/A
a. Would the project result in the loss of availability of a known mineral resource that would be of value to the region and the residents of the state?
b. Would the project result in the loss of availability of a locally important mineral resource recovery site delineated on a local general plan, specific plan, or other land use plan? No mining activities or extraction of mineral resources currently occur at the landfill, and the 2004 Final Second SEIR concluded the project site does not contain known mineral resources, and that operations of the landfill would not affect the availability of known mineral resources. According to the Resources Management Element of the City of Santa Maria General Plan, the Santa Maria River channel provides valuable mineral resources. The river contains the largest resources of Portland Cement Concrete-grade aggregate and approximately 90 percent of the available alluvial sand and gravel resources in the Santa Barbara and San Luis Obispo counties region (City of Santa Maria 2001). Although the project site is located adjacent to the Santa Maria River, the proposed project would not change or preclude the extraction of these resources, or otherwise affect existing mineral resources in the Santa Maria River. Since the proposed project would not result in the loss of available resources, the proposed project would not result in any new or substantially more severe impacts to mineral resources beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 58 This page intentionally left blank.

Impact Analysis
Noise
Addendum to the Final Second Supplemental Environmental Impact Report 59

4.13 Noise
Where Impact
Was Analyzed
in the 2004
Final SEIR
Do Proposed
Changes
Involve New
or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
Would the project:

A. Generate a substantial
temporary or permanent
increase in ambient noise
levels in the vicinity of the
project in excess of standards
established in the local
general plan or noise
ordinance, or applicable
standards of other agencies?
Section 4.8
Impacts
N-1, N-2
N-3, N-4
No No No N/A
B. Generate excessive
groundborne vibration or
groundborne noise levels?
N/A No No No N/A
C. For a project located within
the vicinity of a private
airstrip or an airport land use
plan or, where such a plan
has not been adopted, within
two miles of a public airport
or public use airport, expose
people residing or working in
the project area to excessive
noise levels?
Section 1.6,
Effects
Found Not
to Be
Significant
No No No N/A
a. Would the project result in generation of a substantial temporary or permanent increase in ambient noise levels in the vicinity of the project in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? b. Would the project generate excessive groundborne vibration or groundborne noise levels? Grading activities for development of the proposed project would be similar in scale and nature to normal landfill operations occurring at the Santa Maria Regional Landfill. Grading activities would not require the use of jackhammers or other construction equipment which could generate substantial noise or groundborne vibration. The proposed project would extend the existing Cell 1 Active Area to allow additional disposal in the Cell 1 Active Area. The Cell 1 Active Area is currently used for material disposal and, thus, produces operational noise under existing conditions. The proposed project would increase the current annual permitted total throughput to accommodate an increase in total solid waste generation of three percent per year through late 2034, as anticipated in the 2004 Final Second SEIR and consistent with previous permit updates to account for such growth. The proposed project is anticipated to increase the average maximum vehicle throughput City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 60 for the landfill from 488 vehicles per day to approximately 719 vehicles per day by the end of 2034 which would result in increased vehicle noise; however, the vehicle count would not exceed the existing maximum permitted traffic volume of 810 vehicles per day anticipated in the 2004 Final Second SEIR and approved by the City of Santa Maria and County of Santa Barbara EHS during subsequent SWFP amendments and reviews between 2004 and 2022 (EHS 2022). Therefore, the proposed project would not result in new or substantially more severe impacts related to noise from permitted traffic volumes beyond those identified in the 2004 Final Second SEIR. Accordingly, the expansion of the Cell 1 Active Area would not result in a substantial exceedance in operational noise sources beyond what was anticipated in the 2004 Final Second SEIR and Addenda thereto.

Because the project site is located within the existing footprint of the Santa Maria Regional Landfill, the proposed project would not result in operational noise sources closer to sensitive receptors than current landfill operations. Therefore, the proposed project would not result in any new or substantially more severe impacts related to noise or vibration generated during construction and operation beyond those identified in the 2004 Final Second SEIR and Addenda thereto. c. Would the project be located within the vicinity of a private airstrip or an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, and expose people residing or working in the project area to excessive noise levels? The 2004 Final Second SEIR did not identify any impacts related to airport noise. The Santa Maria Airport, located approximately five miles southwest from the project site, is the closest airport to the project site. The project site is not located in any of the Santa Maria Airport’s identified noise compatibility zones (SBCAG 2023). In addition, there are no private airstrips in Santa Maria (Federal Aviation Administration 2023). The proposed project would occur within the existing footprint of the Santa Maria Regional Landfill and would therefore not result in any new or substantially more severe impacts related to airport noise beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

Impact Analysis
Population and Housing
Addendum to the Final Second Supplemental Environmental Impact Report 61

4.14 Population and Housing
Where Impact
Was Analyzed
in the 2004
Final SEIR
Do Proposed
Changes
Involve New
or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
Would the project:

A. Induce substantial unplanned
population growth in an area,
either directly (e.g., by
proposing new homes and
businesses) or indirectly (e.g.,
through extension of roads
or other infrastructure)?
Section 5.2
Population
Growth
No No No N/A
B. Displace substantial numbers
of existing people or housing,
necessitating the
construction of replacement
housing elsewhere?
Section 1.6,
Effects
Found Not
to Be
Significant
No No No N/A
a. Would the project induce substantial unplanned population growth in an area, either directly (e.g., by proposing new homes and businesses) or indirectly (e.g., through extension of roads or other infrastructure)?
The 2004 Final Second SEIR determined no significant impacts related to population and housing would occur. The proposed project would not construct residential or commercial development and therefore would not directly induce substantial unplanned population growth. The proposed project would increase the permitted maximum throughput of refuse to 8,820 tons per week and the permitted maximum recycling throughput to 8,820 tons per week. The proposed project would not cause an increase in solid waste generation but would rather fulfill the permit requirements to accommodate an increase of three percent total solid waste generation per year through late 2034 which was anticipated in the 2004 Final Second SEIR and consistent with previous permit updates to account for such growth. Accordingly, the proposed project realizes the planned expansion of the landfill’s throughput increase. Therefore, the proposed project would not indirectly induce substantial unplanned population growth. Overall, the proposed project would not result in any new or substantially more severe impacts related to population growth beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 62 b. Would the project displace substantial numbers of existing people or housing, necessitating the construction of replacement housing elsewhere?
The proposed project would occur within the existing permitted landfill site, where active waste management operations occur. There are no residences or other habitable structures located on the project site. Therefore, the proposed project would not displace people or housing. The proposed project would not result in any new or substantially more severe impacts related to population growth or housing/population displacement beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

Impact Analysis
Public Services
Addendum to the Final Second Supplemental Environmental Impact Report 63

4.15 Public Services
Where Impact
Was Analyzed
in the 2004
Final SEIR
Do Proposed
Changes
Involve New
or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
Would the project:

A. Result in substantial adverse
physical impacts associated
with the provision of new or
physically altered
governmental facilities, or
the need for new or
physically altered
governmental facilities, the
construction of which could
cause significant
environmental impacts, in
order to maintain acceptable
service ratios, response times
or other performance
objectives for any of the
public services:

Section

4.10 1 Fire protection? Impact PS-1 No No No N/A
2 Police protection? Impact PS-2 No No No N/A
3 Schools? Section 1.6,
Effects
Found Not
to Be
Significant
No No No N/A
4 Parks? Section 1.6,
Effects
Found Not
to Be
Significant
No No No N/A
5 Other public facilities? Section 1.6,
Effects
Found Not
to Be
Significant
No No No N/A
City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 64 a. Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, or the need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for:

1. Fire protection?

2. Police protection?
No impacts to police or fire protection services were identified in the 2004 Final Second SEIR. The proposed project would extend the existing Cell 1 Active Area within the footprint of the Santa Maria Regional Landfill which would not require additional fire or police protection services beyond existing conditions. The proposed project would also adjust the permitted hours of operation starting time from 5:00 am to 4:00 am to accommodate disposal of materials collected from commercial businesses. These additional nighttime activities would increase the need for site security; however, as described in the 2004 Final Second SEIR, additional site security would be provided by the landfill operator. Accordingly, the proposed project would not necessitate the provision of new or physically altered fire or police stations. Therefore, the proposed project would not result in any new or substantially more severe impacts related to the provision of new or expanded police or fire services beyond those identified in the 2004 Final Second SEIR and Addenda thereto.
a. Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, or the need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for:

3. Schools?

4. Parks?

5. Other public facilities?
No impacts to schools, parks, or other public facilities were identified in the 2004 Final Second SEIR.

As described in Section 4.14, Population and Housing, the proposed project would not construct residences or otherwise induce population growth; therefore, the proposed project would not generate additional park users, school-aged children, or new population that would utilize public facilities beyond existing conditions. Therefore, the proposed project would not result in any new or substantially more severe impacts related to school, parks, or public facilities beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

Impact Analysis
Recreation
Addendum to the Final Second Supplemental Environmental Impact Report 65

4.16 Recreation
Where Impact
Was Analyzed
in the 2004
Final SEIR
Do Proposed
Changes
Involve New
or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
Would the project:

A. Increase the use of existing
neighborhood and regional
parks or other recreational
facilities such that substantial
physical deterioration of the
facility would occur or be
accelerated?
Section 1.6,
Effects
Found Not
to Be
Significant
No No No N/A
B. Include recreational facilities
or require the construction
or expansion of recreational
facilities which might have an
adverse physical effect on
the environment?
Section 1.6,
Effects
Found Not
to Be
Significant,
and
throughout
2004 Final
Second
SEIR
No No No N/A
a. Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated?
b. Would the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? The 2004 Final Second SEIR did not identify substantial impacts related to recreation. The proposed project would extend the Cell 1 Active Area within the existing landfill and would not affect any recreational facilities. As described in Section 4.14, Population and Housing, the proposed project would not generate population growth; therefore, the proposed project would not require the construction or expansion of new recreational facilities. The proposed project would not result in any new or substantially more severe impacts related to recreational facilities beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 66 This page intentionally left blank.

Impact Analysis
Transportation
Addendum to the Final Second Supplemental Environmental Impact Report 67

4.17 Transportation
Where Impact
Was Analyzed
in the 2004
Final SEIR
Do Proposed
Changes
Involve New
or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
Would the project:

A. Conflict with a program, plan,
ordinance or policy
addressing the circulation
system, including transit,
roadway, bicycle and
pedestrian facilities?
Section 4.6
Impacts
T-1, T-2,
T-5, T-6
No No No N/A
B. Conflict or be inconsistent
with CEQA Guidelines section
15064.3, subdivision (b)?
N/A; New
CEQA
checklist
item added
subsequent
to 2004
Final
Second
SEIR
No No No N/A
C. Substantially increase
hazards due to a geometric
design feature (e.g., sharp
curves or dangerous
intersections) or
incompatible use (e.g., farm
equipment)?
Section 4.6
Impacts
T-3, T-4
No No No N/A
D. Result in inadequate
emergency access?
Section 1.6,
Effects
Found Not
to Be
Significant
No No No N/A
a. Would the project conflict with a program, plan, ordinance or policy addressing the circulation system, including transit, roadway, bicycle and pedestrian facilities? The proposed project would occur within the existing footprint of the Santa Maria Regional Landfill and would not require the alteration of existing public transit, bicycle or pedestrian facilities. The proposed project would not result in population growth and therefore would not necessitate alterations to existing public transit, bicycle or pedestrian facilities. Therefore, the proposed project would not result in new or more severe impacts related to conflicts with a program, plan, ordinance, or policy addressing the circulation system beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 68 b. Would the project conflict or be inconsistent with CEQA Guidelines section 15064.3, subdivision (b)?
Since adoption of the 2004 Final Second SEIR, the CEQA statutes and guidelines have been revised to require evaluation of impacts on the local transportation and circulation system on the basis of vehicle miles traveled (VMT). Pursuant to Senate Bill 743, the CEQA Guidelines have been updated to incorporate VMT as the primary metric for analyzing transportation impacts under CEQA. This update occurred after the preparation of the 2004 Final Second SEIR; therefore, the 2004 Final Second SEIR does not provide an analysis of VMT.

The proposed project would increase the permitted maximum throughput of refuse and recycling at the landfill to accommodate an increase of three percent total solid waste generation per year through late 2034, as anticipated in the 2004 Final Second SEIR and consistent with previous permit updates to account for such growth. As a result, the average maximum vehicle throughput for the landfill, estimated at 488 vehicles per day, is anticipated to increase to approximately 719 vehicles per day by late 2034. This increase in vehicles per day would not exceed the existing maximum permitted traffic volume of 810 vehicles per day anticipated in the 2004 Final Second SEIR and approved by the City of Santa Maria and County of Santa Barbara EHS during subsequent SWFP amendments and reviews between 2004 and 2022 (EHS 2022). Therefore, the proposed project would not result in new or substantially more severe impacts related to permitted traffic volumes beyond what was previously evaluated. The proposed project would utilize existing soils at the landfill and would not require waste hauling trips beyond the minimal trips required for workers to arrive and depart at the project site during grading activities. Therefore, the proposed project would not generate VMT that would be inconsistent with CEQA Guidelines Section 15064.3(b). c. Would the project substantially increase hazards due to a geometric design feature (e.g., sharp curves or dangerous intersections) or incompatible use (e.g., farm equipment)? d. Would the project result in inadequate emergency access? The 2004 Final Second SEIR identified significant but mitigable impacts related to traffic hazards and less than significant impacts related to inadequate emergency access. The proposed project would include the installation of a 50-foot-wide access road on the southeastern side of the Phase II Extension area to maintain access to the Cell 1 Active Area during operation and post closure maintenance. The access road would be designed in accordance with applicable State regulations such as the California Fire Code which sets standards for the design and construction of access roads. The installation and operation of the access road would allow for maintained access throughout the landfill site for daily operations and emergency vehicles and would not result in substantial traffic hazards or inadequate emergency access. Therefore, the proposed project would not result in any new or substantially more severe impacts related to traffic hazards or emergency access beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

Impact Analysis
Tribal Cultural Resources
Addendum to the Final Second Supplemental Environmental Impact Report 69

4.18 Tribal Cultural Resources
Where Impact
Was Analyzed
in the 2004
Final SEIR
Do Proposed
Changes
Involve New
or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
Would the project cause a substantial adverse change in the significance of a tribal cultural resource, defined in a Public Resources Code Section 21074 as either a site, feature, place, or cultural landscape that is geographically defined in terms of the size and scope of the landscape, sacred place, or object with cultural value to a California Native American tribe, and that is:

A. Listed or eligible for listing
in the California Register of
Historical Resources, or in a
local register of historical
resources as defined in
Public Resources Code
Section 5020.1(k)?
N/A; New
CEQA
checklist
item added
subsequent
to 2004
Final
Second
SEIR
No No No N/A
B. A resource determined by
the lead agency, in its
discretion and supported by
substantial evidence, to be
significant pursuant to
criteria set forth in
subdivision (c) of Public
Resources Code Section
5024.1? In applying the
criteria set forth in
subdivision (c) of Public
Resources Code Section
5024.1, the lead agency
shall consider the
significance of the resource
to a California Native
American tribe.

N/A; New
CEQA
checklist
item added
subsequent
to 2004
Final
Second
SEIR
No No No N/A
Would the project cause a substantial adverse change in the significance of a tribal cultural resource, defined in a Public Resources Code Section 21074 as either a site, feature, place, or cultural landscape that is geographically defined in terms of the size and scope of the landscape, sacred place, or object with cultural value to a California Native American tribe, and that is:

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 70 a. Listed or eligible for listing in the California Register of Historical Resources, or in a local register of historical resources as defined in Public Resources Code Section 5020.1(k)? b. A resource determined by the lead agency, in its discretion and supported by substantial evidence, to be significant pursuant to criteria set forth in subdivision (c) of Public Resources Code Section 5024.1. In applying the criteria set forth in subdivision (c) of Public Resources Code Section 5024.1, the lead agency shall consider the significance of the resource to a California Native American tribe?
The 2004 Final Second SEIR did not directly address Tribal Cultural Resources, as this issue area was not included in Appendix G of the CEQA Guidelines at the time. Effective July 1, 2015, Assembly Bill (AB) 52 specifies that a project that may cause a substantial adverse change to a defined Tribal Cultural Resources (TCR) may result in a significant effect on the environment (California Public Resources Code [PRC] Section 21084.2). It further states that the lead agency shall establish measures to avoid impacts that would alter the significant characteristics of a Tribal Cultural Resource, when feasible (PRC Section 21084.3).

AB 52 requires tribes interested in development projects within a traditionally and culturally affiliated geographic area to notify a lead agency of such interest and to request notification of future projects subject to CEQA prior to determining if a negative declaration, mitigated negative declaration, or environmental impact report is required for a project. The lead agency is then required to notify the tribe within 14 days of deeming a development application subject to CEQA complete to notify the requesting tribe as an invitation to consult on the project. Because the 2004 Final Second SEIR, from which this Addendum tiers, was initiated prior to July 2015, Native American consultation pursuant to AB 52 is not required for the proposed project. As stated in Section 4.5, Cultural Resources, no historical or archaeological resources have been identified at the landfill, and the project site is within an existing disturbed area of the landfill and would not alter the permitted disturbance footprint. Therefore, the proposed project would not result in substantial impacts to Tribal Cultural Resources.

Impact Analysis
Utilities and Service Systems
Addendum to the Final Second Supplemental Environmental Impact Report 71

4.19 Utilities and Service Systems
Where Impact
Was Analyzed
in the 2004
Final SEIR
Do Proposed
Changes
Involve New
or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
Would the project:

A. Require or result in the
relocation or construction of
new or expanded water,
wastewater treatment or
storm water drainage,
electric power, natural gas,
or telecommunications
facilities, the construction or
relocation of which could
cause significant
environmental effects?
Impact LU3 No No No N/A
B. Have sufficient water
supplies available to serve
the project and reasonably
foreseeable future
development during normal,
dry and multiple dry years?
Impact WR4 No No No N/A
C. Result in a determination by
the wastewater treatment
provider which serves or may
serve the project that it has
adequate capacity to serve
the project’s projected
demand in addition to the
provider’s existing
commitments?
Impact LU3 No No No N/A
D. Generate solid waste in
excess of State or local
standards, or in excess of the
capacity of local
infrastructure, or otherwise
impair the attainment of
solid waste reduction goals?
Impact LU4 No No No N/A
E. Comply with federal, state,
and local management and
reduction statutes and
regulations related to solid
waste?
Impact LU4 No No No N/A
City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 72 a. Would the project require or result in the relocation or construction of new or expanded water, wastewater treatment or storm water drainage, electric power, natural gas, or telecommunications facilities, the construction or relocation of which could cause significant environmental effects?
c. Would the project result in a determination by the wastewater treatment provider which serves or may serve the project that it has adequate capacity to serve the project’s projected demand in addition to the provider’s existing commitments?
The 2004 Final Second SEIR did not identify impacts to wastewater system services due to the project’s consistency with the General Plan buildout and growth projections. The 2004 Final Second SEIR did not include an evaluation of impacts to telecommunications, electric power, and natural gas facilities. Impacts to stormwater facilities were determined to be less than significant with implementation of mitigation in the 2004 Final Second SEIR.

The proposed project would not result in population growth or otherwise increase wastewater generation at the project site. The proposed project would not require the construction of additional electric power, natural gas, or telecommunications facilities. The proposed project’s final design would increase the current NHIS top deck from one percent to two percent grade to ensure stormwater runoff would drain to existing perimeter drainage channels via down drains, which would be directed to the existing stormwater retention basin onsite. The proposed project would not change the footprint of the landfill site, or otherwise affect the 70-foot-wide County Flood Control Property located adjacent to the landfill. Accordingly, the proposed project would not require additional stormwater infrastructure. Therefore, the proposed project would not result in new or substantially more severe impacts to wastewater, stormwater drainage, electric power, natural gas, or telecommunications facilities or capacity beyond those identified in the 2004 Final Second SEIR and Addenda thereto.
b. Would the project have sufficient water supplies available to serve the project and reasonably foreseeable future development during normal, dry and multiple dry years? The 2004 Final Second SEIR determined the City would provide adequate water supply to the landfill. According to the City’s 2020 Urban Water Management Plan, water supplies from local groundwater and purchased water exceed total future estimated water demands under normal, single-dry, and multiple dry years (City of Santa Maria 2021). The proposed project would not increase existing water supply demands. Therefore, the proposed project would not result any new or substantially more severe impacts related to available water supply beyond those identified in the 2004 Final Second SEIR and Addenda thereto.
d. Would the project generate solid waste in excess of State or local standards, or in excess of the capacity of local infrastructure, or otherwise impair the attainment of solid waste reduction goals?
e. Would the project comply with federal, state, and local management and reduction statutes and regulations related to solid waste?
The 2004 Final Second SEIR determined no significant impacts would occur related to conflicts with local regulations related to solid waste because the volume of waste accepted at the landfill would not change. The proposed project would increase the recycling permitted maximum weekly disposal limit at the landfill. However, this increase is in order to ensure recycled materials are diverted consistent with the requirements of the California Integrated Waste Management Act, which Impact Analysis
Utilities and Service Systems
Addendum to the Final Second Supplemental Environmental Impact Report 73 requires a minimum 50 percent diversion rate. Therefore, the increase in recycled permitted maximum weekly disposal would occur in compliance with state regulations related to solid waste.

In addition, the proposed project would increase the maximum weekly tonnage for non-hazardous solid waste to accommodate an approximate three percent annual growth in refuse collected anticipated in the 2004 Final Second SEIR. This increase in permitted maximum weekly tonnage is intended to accommodate forecasted population growth and would not increase the rate of solid waste generation in Santa Maria. These increases in permitted capacities would be granted by the California Department of Resources, Recycling, and Recovery in compliance with existing state regulations related to solid waste. Furthermore, the intent of the proposed project is to provide increased capacity of the Santa Maria Regional Landfill to adequately serve Santa Maria until Los Flores IWMF is available for use. Once completed, the proposed project would assist in ensuring Santa Maria has adequate local solid waste infrastructure. Therefore, the proposed project would not result in any new or substantially more severe impacts related to solid waste disposal or compliance with applicable solid waste statutes and regulations beyond those identified in the 2004 Final Second SEIR and Addenda thereto.

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 74 This page intentionally left blank.

Impact Analysis
Wildfire
Addendum to the Final Second Supplemental Environmental Impact Report 75

4.20 Wildfire
Where Impact
Was Analyzed
in the 2004
Final SEIR
Do Proposed
Changes
Involve New
or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
If located in or near state responsibility areas or lands classified as very high fire hazard severity zones, would the project:

A. Substantially impair an
adopted emergency
response plan or emergency
evacuation plan?
N/A; New
CEQA
checklist
item added
subsequent
to 2004
Final
Second
SEIR
No No No N/A
B. Due to slope, prevailing
winds, and other factors,
exacerbate wildfire risks and
thereby expose project
occupants to pollutant
concentrations from a
wildfire or the uncontrolled
spread of a wildfire?
N/A; New
CEQA
checklist
item added
subsequent
to 2004
Final
Second
SEIR
No No No N/A
C. Require the installation or
maintenance of associated
infrastructure (such as roads,
fuel breaks, emergency water
sources, power lines or other
utilities) that may exacerbate
fire risk or that may result in
temporary or ongoing
impacts to the environment?
N/A; New
CEQA
checklist
item added
subsequent
to 2004
Final
Second
SEIR
No No No N/A
D. Expose people or structures
to significant risks, including
downslopes or downstream
flooding or landslides, as a
result of runoff, post-fire
slope instability, or drainage
changes?
N/A; New
CEQA
checklist
item added
subsequent
to 2004
Final
Second
SEIR
No No No N/A
City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 76 If located in or near state responsibility areas or lands classified as very high fire hazard severity zones, would the project:
a. Substantially impair an adopted emergency response plan or emergency evacuation plan? b. Due to slope, prevailing winds, and other factors, exacerbate wildfire risks and thereby expose project occupants to pollutant concentrations from a wildfire or the uncontrolled spread of a wildfire?
c. Require the installation or maintenance of associated infrastructure (such as roads, fuel breaks, emergency water sources, power lines or other utilities) that may exacerbate fire risk or that may result in temporary or ongoing impacts to the environment? d. Expose people or structures to significant risks, including downslopes or downstream flooding or landslides, as a result of runoff, post-fire slope instability, or drainage changes? The 2004 Final Second SEIR predates the updates to the CEQA Guidelines requiring the evaluation of potential impacts related to wildfire; therefore, the 2004 Final Second SEIR did not address such impacts. The Santa Maria Regional Landfill is not located in a state responsibility area or adjacent to any lands classified as very high fire hazard severity zones (California Department of Forestry and Fire Protection 2022).

The proposed project would be entirely within the permitted footprint of the landfill, which is not located in a state responsibility area or adjacent to any lands classified as very high fire hazard severity zones. The proposed project would comply with state and local development standards to ensure emergency access to the site and comply with City emergency response and evacuation plans. The proposed project does not require the installation of fuel breaks, emergency water sources, or other utilities. The proposed 50-foot-wide access road would occur in the landfill footprint and therefore would not exacerbate fire risk. As described in Section 4.7, Geology and Soils, and Section 4.10, Hydrology and Water Quality, the proposed project would not exacerbate landslide or flooding risk or cause substantial drainage changes resulting in adverse impacts.

Therefore, the proposed project would not result substantial impacts related to wildfire.

Impact Analysis
Mandatory Findings of Significance
Addendum to the Final Second Supplemental Environmental Impact Report 77

4.21 Mandatory Findings of Significance
Where Impact
Was Analyzed
in the 2004
Final SEIR
Do Proposed
Changes
Involve New
or
Substantially
More Severe
Significant
Impacts?
Do Any New
Circumstances
Involve New
or
Substantially
More Severe
Significant
Impacts?
Any
Substantially
Important
New
Information
Requiring New
Analysis or
Verification?
Do 2004 Final
SEIR
Mitigation
Measures
Address or
Resolve New
or More
Severe Project
Impacts?
A. Does the project have the
potential to substantially
degrade the quality of the
environment, substantially
reduce the habitat of a fish
or wildlife species, cause a
fish or wildlife population to
drop below self-sustaining
levels, threaten to eliminate
a plant or animal
community, substantially
reduce the number or
restrict the range of a rare
or endangered plant or
animal or eliminate
important examples of the
major periods of California
history or prehistory?
Section 4.7
Biology
and
Section 1.6,
Effects
Found Not
to Be
Significant
No No No N/A
B. Does the project have
impacts that are individually
limited, but cumulatively
considerable?
("Cumulatively
considerable" means that
the incremental effects of a
project are considerable
when viewed in connection
with the effects of past
projects, the effects of other
current projects, and the
effects of probable future
projects)?
Throughout
the 2004
Final
Second
SEIR
No No No N/A
C. Does the project have
environmental effects which
will cause substantial
adverse effects on human
beings, either directly or
indirectly?
Throughout
the 2004
Final
Second
SEIR
Yes No No Yes
City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 78 a. Does the project have the potential to substantially degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, substantially reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? As discussed in Section 4.4, Biological Resources, the proposed project would occur within the existing disturbed footprint of the Santa Maria Regional Landfill in an area that is already highly disturbed and void of vegetation and other features that could support wildlife or other sensitive biological resources; therefore, the proposed project does not have the potential to substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below selfsustaining levels, threaten to eliminate a plant or animal community, or substantially reduce the number or restrict the range of a rare or endangered plant or animal. As discussed in Section 4.5, Cultural Resources, and Section 4.18, Tribal Cultural Resources, the project site is within an existing disturbed area of the landfill and would not alter the permitted disturbance footprint of the landfill; therefore, the proposed project would not result in impacts that could eliminate important examples of the major periods of California history or prehistory. Therefore, the proposed project would not result in any new or substantially more severe impacts to wildlife habitats, populations, ranges, or important examples of the major periods of California history or prehistory beyond those identified in the 2004 Final Second SEIR and Addenda thereto. b. Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects)? Cumulatively considerable impacts could occur if the construction of other projects occurs at the same time as the proposed project and in proximity to the project site such that the effects of multiple projects combine to result in greater adverse environmental effects than what would occur in accordance with individual projects. As described in Sections 4.1 through 4.20, construction would be temporary and localized to the project site and operations at the landfill would not substantially change beyond existing conditions such that an adverse environmental effect occurs due to the proposed project. The proposed project would have no new impact on biological resources, cultural resources, energy, land use, mineral resources, population and housing, public services, recreation, Tribal Cultural Resources, or wildfire. Therefore, the proposed project would not result in a cumulatively considerable contribution to any of these resource areas. In addition, certain resource areas (e.g., geology and soils, and hazards and hazardous materials) are by their nature site-specific, such that impacts at one location do not add to impacts at other locations, and therefore would not result in cumulative impacts.

Other resource areas (e.g., air quality and greenhouse gas emissions) inherently address cumulative impacts. As noted in Section 4.3, Air Quality, and 4.8, Greenhouse Gas Emissions, the proposed project would not release a cumulatively considerable net increase of any criteria pollutant and would not result in a substantial generation of greenhouse gas emissions; therefore, the proposed project would not have a cumulatively considerable contribution to impacts concerning air quality or greenhouse gas emissions.

Impact Analysis
Mandatory Findings of Significance
Addendum to the Final Second Supplemental Environmental Impact Report 79 According to the City’s list of current development activity, the nearest cumulative development projects are located approximately 2 miles west of the project site (City of Santa Maria 2023). Due to the project site’s distance to cumulative development in Santa Maria, the proposed project would not contribute to cumulative impacts concerning aesthetics or noise generation. The proposed project would not add substantial impervious surfaces and would comply with the NPDES Construction General Permit and install a liner for groundwater protection which would minimize the potential for the proposed project to contribute considerably to cumulative hydrology and water quality impacts. While the proposed project is anticipated to increase the average maximum vehicle throughput from 488 vehicles per day to approximately 719 vehicles per day by late 2034, this increase in vehicles per day would not exceed the existing maximum permitted traffic volume of 810 vehicles per day evaluated in previous reviews; therefore, the proposed project would not result in new or substantially more severe cumulative VMT impacts than those analyzed in the 2004 Final SEIR and Addenda thereto. The proposed project would not increase existing water supply demands or result in an increase in wastewater or solid waste generation; therefore, the proposed project would not have a cumulatively considerable contribution on impacts to utilities and service systems.
c. Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly?
In general, impacts to human beings are associated with air quality, GHG emissions, hazards and hazardous materials, noise, traffic safety, and wildfire. As discussed in the preceding sections, the proposed project’s impacts related to GHG emissions, noise, traffic safety, and wildfire would not exceed the impacts identified in the 2004 Final Second SEIR and Addenda thereto. Therefore, with implementation of the required measures, no substantial adverse effects on human beings would occur as a result of the proposed project. The proposed project would not result in new or substantially more severe environmental effects on human beings, either directly or indirectly, beyond what was analyzed in the 2004 Final Second SEIR and Addenda thereto.

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 80 This page intentionally left blank.
2004 Final Second SEIR Mitigation Measures Implemented to Address New or More Severe Impacts Addendum to the Final Second Supplemental Environmental Impact Report 81 5 2004 Final Second SEIR Mitigation
Measures Implemented to Address New
or More Severe Impacts
Aesthetics
AES-1(c) Lighting Limitations. Prior to development of the recycling facilities and sports complex, proposed lighting shall be indicated on site plans that demonstrates that spill-over of lighting would not affect adjacent properties. The lighting plan shall incorporate lighting that direct light pools downward to prevent glare on adjacent and surrounding areas. Lights shall have solid sides and reflectors to further reduce lighting impacts by controlling light spillage. Light fixtures that shield adjacent properties from excessive brightness at night shall be included in the lighting plan.

Non-glare lighting shall be used.

Plan Requirements and Timing: The applicant shall submit a lighting plan subject to the review and approval of the Public Works Department prior to the issuance of building permits. Monitoring: Public Works Department shall site inspect prior to project operations
Air Quality
AQ-3(a) Greenwaste Recycling Odor Control. Plans for odor control of the recycling facilities such as injection of a chemical odor neutralizer into the intake air and/or chemical exhaust scrubbers containing sodium hypochlorite, potassium permanganate or similar substances shall be developed and implemented prior to the initiation of greenwaste recycling activities. A biofilter using microorganisms to treat odors or other acceptable measures also may be used.

Plan Requirements and Timing. Odor control measures shall be implemented by the landfill operator prior to initiation of the proposed greenwaste recycling activities. Monitoring. City inspectors shall perform periodic field checks during operations. APCD inspectors shall respond to nuisance complaints.

AQ-3(b) Biosolids Odor Control. The following biosolids odor control measures shall be implemented by the landfill operator:
 Clean daily all tanks, trucks and equipment that contact biosolids.  Minimize the length of time biosolids are stored prior to mixing with soils and spreading.
 Avoid land application when wind conditions favor transport of odors to residential areas.
 Develop an odor control plan and train all staff that may work with biosolids to identify and reduce odors.

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 82 Plan Requirements and Timing. Odor control measures shall be implemented by the landfill operator prior to initiation of the proposed biosolid use and disposal.

Monitoring. City inspectors shall perform periodic field checks during operations.

APCD inspectors shall respond to nuisance complaints.

AQ-3(c) Odor Monitoring. Landfill employees shall periodically conduct odor monitoring in areas adjacent to the proposed recycling facilities for the presence of nuisance odors. If odors are detected, the following measures shall be implemented. The following measures shall also be implemented in response to odor complaints by the public.
 Landfill employees shall attempt to determine the cause of the odors and rectify the situation.
 If odors are emanating from the active face, the landfill operator shall dispose of the materials or temporarily relocate the materials to an alternative site at the landfill until subsidence of the wind or meteorological conditions causing the odor episode.

Plan Requirements and Timing. These measures shall be implemented by the landfill operator during project operations if an odor problem occurs. Monitoring.

City inspectors shall perform periodic field checks during operations Conclusion
Addendum to the Final Second Supplemental Environmental Impact Report 83 6 Conclusion
In accordance with Section 15164 of the CEQA Guidelines, the City of Santa Maria has determined this Addendum to the 2004 Final Second SEIR is necessary to document changes proposed to the project since the 2004 Final Second SEIR was originally prepared. No new significant impacts or impacts of substantially greater severity beyond those previously disclosed in the 2004 Final Second SEIR would occur as a result of the proposed project. None of the conditions described in CEQA Guidelines Section 15162 calling for preparation of a subsequent EIR have occurred as a result of the proposed project. The City has reviewed and considered the information contained in this Addendum in its consideration of the 2004 Final Second SEIR and finds the preparation of a subsequent EIR is not necessary.

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 84 This page left intentionally blank.

References
Addendum to the Final Second Supplemental Environmental Impact Report 85 7 References
California Department of Conservation (DOC). 2018. California Important Farmland Finder. https://maps.conservation.ca.gov/DLRP/CIFF/ (accessed May 2023).

California Department of Fish and Wildlife. 2019. California Natural Community Conservation Plans.

April 2019. https://nrm.dfg.ca.gov/FileHandler.ashx?DocumentID=68626&inline (accessed May 2023).

California Department of Forestry and Fire Protection. 2022. Fire Hazard Severity Zones in State Responsibility Area. November 21, 2022. https://calfireforestry.maps.arcgis.com/apps/webappviewer/index.html?id=4466cf1d2b9947bea1d42699 97e86553 (accessed May 2023).

California Department of Transportation (Caltrans). 2018. California State Scenic Highway System Map.
https://caltrans.maps.arcgis.com/apps/webappviewer/index.html?id=465dfd3d807c46cc8e 8057116f1aacaa (accessed May 2023).

Federal Aviation Administration. 2023. Chart Supplements. https://www.faa.gov/air_traffic/flight_info/aeronav/digital_products/dafd/search/results/? cycle=2304&ident=&identDropDown=&volume=&state=CA&city=&cityDropDown=Santa+M aria&navaid=&navaidDropDown=&advanced=1 (accessed May 2023).

Federal Emergency Management Agency (FEMA). National Flood Hazard Layer (NFHL) Viewer. https://hazardsfema.maps.arcgis.com/apps/webappviewer/index.html?id=8b0adb51996444d4879338b552 9aa9cd (accessed May 2023).

Santa Barbara, County of. 2022. 2022 Contract List. August 9, 2022. https://content.civicplus.com/api/assets/e9dc7ab1-d68b-402a-89fb-f0f91ffd50c6 (accessed May 2023).

County of Santa Barbara Environmental Health Services (EHS). 2022. Solid Waste Facility Permit 42- AA-0016. https://www2.calrecycle.ca.gov/SolidWaste/SiteDocument/Index/3284 (accessed June 2023).

Santa Barbara County Association of Governments (SBCAG). Santa Maria Airport Land Use Compatibility Plan. January 2023.
http://www.sbcag.org/uploads/2/4/5/4/24540302/smx_alucp_v2_final.pdf (accessed May 2023).

Santa Barbara County Air Pollution Control District (SBCAPCD). 2022a. 2022 Ozone Plan. https://www.ourair.org/wp-content/uploads/2022-Ozone-Plan.pdf (accessed May 2023). ______. 2022b. Scope and Content of Air Quality Sections in Environmental Documents. https://www.ourair.org/wp-content/uploads/ScopeContentJanuary2022- LimitedUpdates.pdf (accessed May 2023).

Santa Maria, City of. 2001. Resources Management Element. January 16, 2001. https://www.cityofsantamaria.org/home/showpublisheddocument/598/635488452761730 000 (accessed May 2023).

City of Santa Maria
Santa Maria Regional Landfill Cell 1 Phase II Extension Project 86 ______. 2021. 2020 Urban Water Management Plan. June 2021. https://www.cityofsantamaria.org/home/showpublisheddocument/28900/6376133615399 00000 (accessed May 2023).
______. 2023. January 2023 Major Developments List. https://www.cityofsantamaria.org/citygovernment/departments/community-development/planning-division/planning-policiesand-regulations/current-development-activity (accessed May 2023).

State Water Resources Control Board (SWRCB). 2023. GeoTracker. https://geotracker.waterboards.ca.gov/map/?CMD=runreport&myaddress=Santa+Maria (accessed May 2023).

Appendix A
Air Quality and Greenhouse Gas Emissions Calculations
SMRL Cell I Phase II Extension Custom Report, 9/25/2023 1 / 8
SMRL Cell I Phase II Extension Custom Report
Table of Contents

1. Basic Project Information

1.1. Basic Project Information

1.2. Land Use Types

1.3. User-Selected Emission Reduction Measures by Emissions Sector

2. Emissions Summary

2.1. Construction Emissions Compared Against Thresholds

2.2. Construction Emissions by Year, Unmitigated

3. Construction Emissions Details

3.1. Grading (2023) - Unmitigated

5. Activity Data

5.1. Construction Schedule

5.2. Off-Road Equipment

5.2.1. Unmitigated

5.3. Construction Vehicles
SMRL Cell I Phase II Extension Custom Report, 9/25/2023 2 / 8

5.3.1. Unmitigated

5.4. Vehicles

5.4.1. Construction Vehicle Control Strategies

5.7. Construction Paving

5.8. Construction Electricity Consumption and Emissions Factors SMRL Cell I Phase II Extension Custom Report, 9/25/2023 3 / 8

1. Basic Project Information

1.1. Basic Project Information
Data Field Value
Project Name SMRL Cell I Phase II Extension
Construction Start Date 7/1/2023
Lead Agency City of Santa Maria Utilities Department
Land Use Scale Project/site
Analysis Level for Defaults County
Windspeed (m/s) 2.90
Precipitation (days) 10.0
Location 34.948249968388026, -120.37476282800009
County Santa Barbara
City Santa Maria
Air District Santa Barbara County APCD
Air Basin South Central Coast
TAZ 3385
EDFZ 6
Electric Utility Pacific Gas & Electric Company
Gas Utility Southern California Gas
App Version 2022.1.1.19

1.2. Land Use Types
Land Use Subtype Size Unit Lot Acreage Building Area (sq ft) Landscape Area (sq ft)
Special Landscape
Area (sq ft)
Population Description
Other Non-Asphalt
Surfaces

15.6 Acre 15.6 0.00 0.00 — — Landfill Expansion
Area
SMRL Cell I Phase II Extension Custom Report, 9/25/2023 4 / 8

1.3. User-Selected Emission Reduction Measures by Emissions Sector No measures selected

2. Emissions Summary

2.1. Construction Emissions Compared Against Thresholds Criteria Pollutants (lb/day for daily, ton/yr for annual) and GHGs (lb/day for daily, MT/yr for annual) Un/Mit. TOG ROG NOx CO SO2 PM10E PM10D PM10T PM2.5E PM2.5D PM2.5T BCO2 NBCO2 CO2T CH4 N2O R CO2e Daily,
Summer
(Max)
— — — — — — — — — — — — — — — — — —
Unmit. 4.54 3.82 37.4 32.3 0.06 1.59 3.71 5.31 1.47 1.45 2.92 — 6,729 6,729 0.28 0.06 0.64 6,754 Average
Daily
(Max)
— — — — — — — — — — — — — — — — — —
Unmit. 0.37 0.31 3.07 2.65 0.01 0.13 0.31 0.44 0.12 0.12 0.24 — 553 553 0.02 < 0.005 0.02 555 Annual
(Max)
— — — — — — — — — — — — — — — — — —
Unmit. 0.07 0.06 0.56 0.48 < 0.005 0.02 0.06 0.08 0.02 0.02 0.04 — 91.5 91.5 < 0.005 < 0.005 < 0.005 91.9

2.2. Construction Emissions by Year, Unmitigated
Criteria Pollutants (lb/day for daily, ton/yr for annual) and GHGs (lb/day for daily, MT/yr for annual) Year TOG ROG NOx CO SO2 PM10E PM10D PM10T PM2.5E PM2.5D PM2.5T BCO2 NBCO2 CO2T CH4 N2O R CO2e Daily -
Summer
(Max)
— — — — — — — — — — — — — — — — — —
2023 4.54 3.82 37.4 32.3 0.06 1.59 3.71 5.31 1.47 1.45 2.92 — 6,729 6,729 0.28 0.06 0.64 6,754 Daily -
Winter
(Max)
— — — — — — — — — — — — — — — — — —
SMRL Cell I Phase II Extension Custom Report, 9/25/2023 5 / 8
Average
Daily
— — — — — — — — — — — — — — — — — —
2023 0.37 0.31 3.07 2.65 0.01 0.13 0.31 0.44 0.12 0.12 0.24 — 553 553 0.02 < 0.005 0.02 555 Annual — — — — — — — — — — — — — — — — — —
2023 0.07 0.06 0.56 0.48 < 0.005 0.02 0.06 0.08 0.02 0.02 0.04 — 91.5 91.5 < 0.005 < 0.005 < 0.005 91.9

3. Construction Emissions Details

3.1. Grading (2023) - Unmitigated
Criteria Pollutants (lb/day for daily, ton/yr for annual) and GHGs (lb/day for daily, MT/yr for annual) Location TOG ROG NOx CO SO2 PM10E PM10D PM10T PM2.5E PM2.5D PM2.5T BCO2 NBCO2 CO2T CH4 N2O R CO2e Onsite — — — — — — — — — — — — — — — — — —
Daily,
Summer
(Max)
— — — — — — — — — — — — — — — — — —
Off-Road
Equipment

4.43 3.72 37.3 31.4 0.06 1.59 — 1.59 1.47 — 1.47 — 6,598 6,598 0.27 0.05 — 6,621 Dust
From
Material
Movement
— — — — — — 3.59 3.59 — 1.42 1.42 — — — — — — —
Onsite
truck

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 — 0.00 0.00 0.00 0.00 0.00 0.00 Daily,
Winter
(Max)
— — — — — — — — — — — — — — — — — —
Average
Daily
— — — — — — — — — — — — — — — — — —
Off-Road
Equipment

0.36 0.31 3.07 2.58 0.01 0.13 — 0.13 0.12 — 0.12 — 542 542 0.02 < 0.005 — 544 SMRL Cell I Phase II Extension Custom Report, 9/25/2023 6 / 8
Dust — — — — — — 0.30 0.30 — 0.12 0.12 — — — — — — —
From
Material
Movement
Onsite
truck

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 — 0.00 0.00 0.00 0.00 0.00 0.00 Annual — — — — — — — — — — — — — — — — — —
Off-Road
Equipment

0.07 0.06 0.56 0.47 < 0.005 0.02 — 0.02 0.02 — 0.02 — 89.8 89.8 < 0.005 < 0.005 — 90.1 Dust
From
Material
Movement
— — — — — — 0.05 0.05 — 0.02 0.02 — — — — — — —
Onsite
truck

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 — 0.00 0.00 0.00 0.00 0.00 0.00 Offsite — — — — — — — — — — — — — — — — — —
Daily,
Summer
(Max)
— — — — — — — — — — — — — — — — — —
Worker 0.11 0.10 0.07 0.86 0.00 0.00 0.12 0.12 0.00 0.03 0.03 — 131 131 0.01 0.01 0.64 133 Vendor 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 — 0.00 0.00 0.00 0.00 0.00 0.00 Hauling 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 — 0.00 0.00 0.00 0.00 0.00 0.00 Daily,
Winter
(Max)
— — — — — — — — — — — — — — — — — —
Average
Daily
— — — — — — — — — — — — — — — — — —
Worker 0.01 0.01 0.01 0.07 0.00 0.00 0.01 0.01 0.00 < 0.005 < 0.005 — 10.5 10.5 < 0.005 < 0.005 0.02 10.7 Vendor 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 — 0.00 0.00 0.00 0.00 0.00 0.00 Hauling 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 — 0.00 0.00 0.00 0.00 0.00 0.00 Annual — — — — — — — — — — — — — — — — — —
Worker < 0.005 < 0.005 < 0.005 0.01 0.00 0.00 < 0.005 < 0.005 0.00 < 0.005 < 0.005 — 1.74 1.74 < 0.005 < 0.005 < 0.005 1.77 Vendor 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 — 0.00 0.00 0.00 0.00 0.00 0.00 SMRL Cell I Phase II Extension Custom Report, 9/25/2023 7 / 8
Hauling 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 — 0.00 0.00 0.00 0.00 0.00 0.00

5. Activity Data

5.1. Construction Schedule
Phase Name Phase Type Start Date End Date Days Per Week Work Days per Phase Phase Description Grading Grading 7/1/2023 8/11/2023 5.00 30.0 —

5.2. Off-Road Equipment

5.2.1. Unmitigated
Phase Name Equipment Type Fuel Type Engine Tier Number per Day Hours Per Day Horsepower Load Factor Grading Graders Diesel Average 1.00 8.00 148 0.41
Grading Excavators Diesel Average 2.00 8.00 36.0 0.38
Grading Tractors/Loaders/Backh
oes
Diesel Average 2.00 8.00 84.0 0.37
Grading Scrapers Diesel Average 2.00 8.00 423 0.48
Grading Rubber Tired Dozers Diesel Average 1.00 8.00 367 0.40

5.3. Construction Vehicles

5.3.1. Unmitigated
Phase Name Trip Type One-Way Trips per Day Miles per Trip Vehicle Mix Grading — — — —
Grading Worker 20.0 8.80 LDA,LDT1,LDT2
Grading Vendor 0.00 5.30 HHDT,MHDT
Grading Hauling 0.00 20.0 HHDT
SMRL Cell I Phase II Extension Custom Report, 9/25/2023 8 / 8
Grading Onsite truck 0.00 20.0 HHDT

5.4. Vehicles

5.4.1. Construction Vehicle Control Strategies
Non-applicable. No control strategies activated by user.

5.7. Construction Paving
Land Use Area Paved (acres) % Asphalt
Other Non-Asphalt Surfaces 15.6 0%

5.8. Construction Electricity Consumption and Emissions Factors kWh per Year and Emission Factor (lb/MWh)
Year kWh per Year CO2 CH4 N2O
2023 0.00 204 0.03 < 0.005
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA

MARIA, TO ADOPT AN ADDENDUM TO THE FINAL SECOND

SUPPLEMENTAL ENVIRONMENTAL IMPACT REPORT PREPARED FOR
THE SANTA MARIA REGIONAL LANDFILL CELL 1 EXTENSION

PROJECT PHASE II
WHEREAS, the provisions of the California Environmental Quality Act (CEQA) of 1970, Public Resources Code Sections 21000 et. seq., as amended, require the evaluation of environmental impacts in connection with discretionary projects; and WHEREAS, on December 7, 1993, the City Council adopted Resolution 93-178 certifying a Final Environmental Impact Report for the Santa Maria Regional Landfill Facility Permit Update Project to address the amendments to the Solid Waste Facility Permit to expand the existing landfill area with fills up to 360 feet in height; and WHEREAS, on September 5, 1995, the City Council adopted Resolution 95-178 certifying the Final Supplemental Environmental Impact Report to develop a transfer station on the landfill property and transport the solid waste to up to 60 miles; and WHEREAS, on May 1, 2001, the City Council adopted Resolution 2001-65 adopting the Addendum to the Final Supplemental Environmental Impact Report to address cover material for the landfill and use of inactive areas for recreational purposes; and
WHEREAS, on July 20, 2004, the City Council adopted Resolution 2004-144 certifying the Second Final Supplemental Environmental Impact Report that addressed moving facilities to accommodate waste disposal in the lined landfill future area, increasing the height of the previous active landfill area to 362.5 feet, and implementation of a sports complex on the inactive portion of the landfill; and
WHEREAS, on July 3, 2018, the City Council adopted Resolution 2018-75 adopting the Addendum to the Second Final Supplemental Environmental Impact Report to increase the height of the landfill to 410 feet; and WHEREAS, on April 20, 2021, the City of Santa Maria adopted Resolution 2021- 32 adopting the Addendum to the Second Final Supplemental Environmental Impact Report to update the Santa Maria Regional Landfill facility permit to extend the 36-acre Cell 1 area by 9.5 acres; and
WHEREAS, in 2023, the City of Santa Maria initiated an Addendum to the Second Final Supplemental Environmental Impact Report to update the Santa Maria Regional Landfill facility permit to extend the 45.5-acre Cell 1 area by 15.6 acres; and WHEREAS, an Addendum to the Second Final Supplemental Environmental Impact Report for the Santa Maria Regional Landfill Facility permit update project was prepared in accordance with CEQA Guidelines Section 15164; and 2 WHEREAS, the proposed project would not result in any new significant impacts that were not evaluated in the previously certified Second Final Supplemental Environmental Impact Report; and
WHEREAS, the previously certified Second Final Supplemental Environmental Impact Report is adequate for the purposes of compliance with CEQA because no substantial changes are proposed in the project which will require major revisions to the previously certified Second Final Supplemental Environmental Impact Report; no substantial changes will occur with respect to the circumstances under which the project is undertaken that would require major revisions to the previously certified Second Supplemental Environmental Impact Report; and no new information of substantial importance has been identified which was not known at the time that the previous Second Supplemental Environmental Impact Report was certified; and WHEREAS, the City Council of the City of Santa Maria held a regularly scheduled public hearing on December 5th, 2023, for the purpose of considering adoption of the Addendum to the previously certified Second Final Supplemental Environmental Impact Report; and
WHEREAS, notices of said public hearing were made at the time and in the manner required by law; and
WHEREAS, at the completion of the public hearing, the City Council duly considered all evidence presented at said hearing; and
WHEREAS, the City Council of the City of Santa Maria reviewed and considered the Addendum to the previously certified Second Supplemental Environmental Impact Report for the Santa Maria Regional Landfill Facility permit update project, included as Attachment A to the Council Agenda Report dated December 5th, 2023, incorporated herein by reference; and
WHEREAS, the Addendum to the Second Supplemental Environmental Impact Report reflects the City Council’s independent judgment.

NOW THEREFORE, IT IS HEREBY RESOLVED, by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. The above recitals are true and correct and incorporated herein by reference.

SECTION 2. The City Council adopts the Addendum to the Second Final Supplemental Impact Report (Attachment A of the Council Agenda Report dated December 5th, 2023, incorporated herein by reference) for the Santa Maria Regional Landfill Facility permit update project. 3 SECTION 3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

SECTION 4. The records of these proceedings are located in the Community Development Department of the City of Santa Maria, 110 South Pine Street, Santa Maria, California 93458.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 5
th day of December 2023.

ATTEST:

Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
Interim City Manager
FOR THE COUNCIL MEETING OF DECEMBER 5, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Fire Chief Bradley J. Dandridge
SUBJECT: Adoption of a Resolution Authorizing an Instructional Services Agreement with Allan Hancock College Joint Community College District
Description:

The City Council will consider authorizing an agreement with Allan Hancock College Joint Community College District for an Instructional Services Agreement.

RECOMMENDATION:

Adopt a Resolution authorizing an Instructional Services Agreement with Allan Hancock College Joint Community College District.

BACKGROUND:

California Education Code, Title V allows California community college districts to claim full-time equivalent students (FTES) and state apportionment for courses provided through an Instructional Services Agreement (ISA), if California Education Code Title V requirements are met. Those requirements include: 1) students enrolled in the course must be engaged in educational activities required of such students as described in the course outline of record; 2) the number of contact hours for which apportionment is claimed shall not exceed the number specified in the course outline of record; and 3) students must be under the immediate supervision of an employee of the district.

DISCUSSION:

The ISA provides the opportunity for the Fire Department to receive funds for the continuing on-the-job training of eligible employees until the end of their careers, except for time spent in an apprentice position. The funds received offset the cost of course registration fees, with the remainder to be used to fund training activities for the department. Several department employees have volunteered to serve as qualified parttime faculty of Allan Hancock College to proctor on-the-job training. These individuals would not be paid by the college while working for the City, however, after complying with 2 the City’s Outside Employment procedures, these individuals would be eligible to instruct at the college while off-duty and be paid by the college.

Fiscal Considerations
The ISA pays the department for on-the-job training hours based on a fluctuating rate established by the State. The funds are to be utilized for additional training opportunities, outside instructors, and training materials. The current ISA rate is $4.75 per student contact hour. Should eligible employees participate in the ISA program to the maximum of 300 student contact hours (Fall-120 hours; Spring-120 hours; Summer-60 hours) the Fire Department could potentially receive $1,425 per employee, per year in training funds.

Impact to the Community
The community will continue to be served by well-trained and professional firefighting personnel.

ATTACHMENTS
A – Agreement AHC ISA

AGREEMENT

BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A
THIS AGREEMENT (hereafter Agreement) is made by and between the City of Santa Maria, (hereafter CITY) and Allan Hancock College Joint Community College District (hereafter COLLEGE DISTRICT), wherein CITY and COLLEGE DISTRICT agree for the purpose of outlining the duties and responsibilities of each party asthey relate to providing affiliated educational courses through the CITY asspecified in the Instructional Services Agreement between the CITY and the COLLEGE DISTRICT attached hereto (Exhibit 1).

WHEREAS, CITY and COLLEGE DISTRICT wish to engage in a partnership that benefits both partiesby establishing an agreement thatsharesinstructional services, enhances efficiencies, reducestraining costs, and provides accessible and expanded fire educational opportunitiesthroughout the CITY at the COLLEGEDISTRICT's Public Safety Training Complex, and
WHEREAS, CITY will perform this Agreement by utilizing the personnel ofthe CITY.

THEREFORE, in consideration ofthe mutual covenants and conditions contained herein, the parties agree as follows:

1. DESIGNATED REPRESENTATIVE(S)
Designated Representatives and Persons Responsible for the Implementation and Coordination of this Agreement are included in Sections 4.8, and 4.9 ofthe attached Scope of Services (Exhibit 1).

Changesin designated representatives and the persons responsible shall be made only after advance written notice to the other party.

2. NOTICES
Any notice of consent required or permitted to be given underthis Agreementshall be given to the respective parties in writing, by personal delivery or facsimile, or with postage prepaid by first class mail, registered or certified mail, or express courierservice, as per Section 4.7 ofthe attached Agreement (Exhibit 1), or atsuch other address orto such other person thatthe parties may from time to time designate in accordance with this NOTICES section. Ifsent by first class mail, notices and contents under thissection shall be deemed to be received five (5) daysfollowing their deposit in the U.S. mail. This NOTICES section shall not be construed as meaning that either party agreesto service of process except as required by applicable law.

3. SCOPE OF SERVICES
CITY and COLLEGE DISTRICT agree to provide servicesin accordance with the Scope of Services(Exhibit 1) attached hereto and incorporated herein by reference.

4. TERM
The Termshall be in accordance with Section4.2 ofthe Agreement (Exhibit 1) attached hereto.

Page 1 of 6 ends

AGREEMENT

BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A

5. COMPENSATION OF CITY
Compensation to the CITY shall be in accordancewith Section 3 of the Agreement (Exhibit 1) attached hereto.

6. STANDARD OF PERFORMANCE
CITY representsthatit hasthe skills, expertise and licenses/permits necessary to perform the services required under this Agreement, in accordance with the Agreement with Instructor (attached Exhibit 1- B). Accordingly, CITY shall perform allsuch servicesin the manner and according to the standards observed by a competent practitioner of the same profession in which contracted provider is engaged.

Permits and/or licensesshall be obtained and maintained by CITYwithout additional compensation.

7. CONFLICT OF INTEREST
The parties covenant that the parties presently have no interest and will not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance ofservices required to be performed underthis Agreement. The partiesfurther covenantthat in the performance of this Agreement, no person having any such interest will be employed by the parties.

8. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY
COLLEGE DISTRICT shall be the owner ofthe curriculum primary or incidentalto this Agreement upon production, whether or not completed; all data collected and any material necessary for the practical use of the data and/or documents from the time of collection and/or production, whether or not performance under this Agreement is completed or terminated prior to completion.

9. NO PUBLICITY OR ENDORSEMENT
The COLLEGE DISTRICT shall not use CITY's name or any variation ofsuch name or logo in any publicity, advertising or promotional materials. COLLEGE DISTRICT shall not use CITY's name or logo in any manner that would give the appearance that the CITY is endorsing the COLLEGE DISTRICT. COLLEGE DISTRICT shall not in any way contract on behalf of or in the name ofthe CITY. COLLEGE DISTRICT shall not release any informational pamphlets, notices, pressreleases, research reports, orsimilar public notices concerning the CITY or its projects, without obtaining the prior written approval of the CITY.

10. CITY PROPERTY AND INFORMATION
All of CITY's property, documents, and information provided forthe COLLEGE DISTRICT's use in connection with the servicesshallremain CITY's property, and COLLEGE DISTRICT shall return any such items wheneverrequested by CITY and wheneverrequired according to the Termination section ofthis Agreement. COLLEGE DISTRICT may use such items only in connection with providing the services and shall not disseminate any CITY property, documents, orinformationwithout CITY's prior written consent.

Page 2 of 6 ends

AGREEMENT

BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A

11. RECORDS, AUDIT, AND REVIEW
COLLEGE DISTRICT shall keep such businessrecords pursuant to this Agreement as would be kept by a reasonably prudent practitioner of COLLEGE DISTRICT's profession, in accordance with the Agreement (Exhibit 1) attached hereto, and shall maintain all recordsin accordance with appropriate records retention requirements. All accounting recordsshall be keptin accordance with generally accepted accounting principles. CITY shall have the right to audit and review allsuch documents and records at any time during the COLLEGE DISTRICT'sregular business hours or upon reasonable notice. COLLEGE DISTRICT shall participate in any audits and reviews, whether by CITY orthe State, at no charge to the CITY.

12. INDEMNIFICATION AND INSURANCE
CONTRACTOR agrees to the indemnification and insurance provisions as setforth in EXHIBIT 1-C attached hereto and incorporated herein by reference.

13. TERMINATION
A. ByCITY CITY may, by written notice to COLLEGE DISTRICT, terminate this Agreementin whole orin part at any time, whetherfor CITY's convenience or because ofthe failure of COLLEGE DISTRICT to fulfill the obligation herein.

1. For Convenience CITYmay terminate this Agreementin whole or in part upon thirty {30) days written notice. If written notification oftermination issent prior to or during a previously scheduled class, the classshall be completed as scheduled unless otherwise directed by COLLEGE DISTRICT.

2. For Cause Should COLLEGE DISTRICT fail to pay CITY all or any part ofthe paymentset forth in Section 3 of the Agreement (Exhibit 1) attached hereto, CITY may, at CITY's option, terminate this Agreement ifsuch failure is not remedied by COLLEGE DISTRICT within thirty (30) days of written notice to COLLEGE DISTRICT of such late payment.

B. ByCOLLEGE DISTRICT

1. For Convenience COLLEGE DISTRICT may terminate this Agreement in wholeorin part upon thirty (30) days written notice

2. For Cause Should CITY default in the performance of this Agreement or materially breach any of its provisions, COLLEGE DISTRICT may terminate or suspend this Agreement in whole orin part by written notice.

AGREEMENT

BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A

Page 3 of 6 ends

AGREEMENT

BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A
Upon receipt of notice, CITY shall immediately discontinue allservices affected (unlessthe notice directs otherwise) and notify COLLEGE DISTRICT asto the status of its performance. The date of termination shall be the date the notice is received by the CITY, unlessthe notice directs otherwise.

14. SECTION HEADINGS
The headings of the several sections, and any Table of Contents appended hereto, shall be solely for convenience of reference and shall not affect the meaning, constitution or effect hereof.

15. SEVERABILITY
If any one or more of the provisions contained herein shall for any reason be held to be invalid, illegalor unenforceable in any respect, then such provision or provisionsshall be deemed severable from the remaining provisions hereof, and such invalidity, illegality or unenforceability shall not affect any other provision hereof, and this Agreementshall be construed asifsuch invalid, illegal or unenforceable provision had never been contained herein.

16. REMEDIES NOT EXCLUSIVE
No remedy herein conferred upon orreserved to CITY isintended to be exclusive of any other remedy orremedies, and each and every such remedy to the extent permitted by law, shall be cumulative and in addition to any other remedy given hereunder or now or hereafter existing at law or in equity or otherwise.

17. NO WAIVER OF DEFAULT
No delay or omission of the parties to exercise any right or power arising upon the occurrence of any event of defaultshall impair any such right or power orshall be construed to be a waiver of any such default or an acquiescence therein; and every power and remedy given by this Agreement to the parties shall be exercised from time-to-time and as often as may be deemed expedientin the sole discretion of either party.

18. ENTIRE AGREEMENT AND AMENDMENT
In conjunction with thematters considered herein, this Agreement containsthe entire understanding and agreement of the parties and there have been no promises, representation, agreements, warranties or undertakings by any of the parties, either oral or written, of any character or nature hereafter binding except as set forth herein. This Agreement may be altered, amended ormodified only by an instrument in writing, executed by the partiesto this Agreement and by no other means. Each party waivestheir future right to claim, contest or assert that this Agreement was modified, canceled, suspended, or changed by any oral agreements, course of conduct, waiver or estoppel.

19. SUCCESSORS AND ASSIGNS
All representation, covenants and warranties set forth in this Agreement, by or on behalf of, or forthe

Page 4 of 6 ends

AGREEMENT

BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A
benefit of any or all of the parties hereto, shall be binding upon and inure to the benefit ofsuch party, itssuccessors and assigns.

20. CALIFORNIA LAW AND JURISDICTION
This Agreement shall be governed by the laws of the State of California. Any litigationregarding this Agreement orits contentsshall be filed in the Santa Barbara County Superior Court, if in state court, or in the federal court nearest to Santa Barbara County, if in federal court.

21. EXECUTION OF COUNTERPARTS
This Agreement may be executed in any number of counterparts and each ofsuch counterparts shallfor all purposes be deemed to be an original; and all such counterparts, or as many of them asthe parties shall preserve undestroyed,shall together constitute one and the same instrument.

22. AUTHORITY
All parties to this Agreement warrant and represent that they have the power and authority to enter into this Agreement in the names, titles and capacities herein stated and on behalf of any entities, persons, orfirmsrepresented or purported to be represented by such entity(s), person(s), orfirm(s) and that all formal requirements necessary or required by any state and/orfederal law in order to enterinto this Agreement have been fully complied with. Furthermore, by entering into this Agreement, the COLLEGE DISTRICT hereby warrantsthatitshall not have breached the terms or conditions of any other contract or agreement to which the COLLEGE DISTRICT is obligated, which breach would have a material effect herein.

23. SURVIVAL
All provisions of this Agreement which by their nature are intended to survive the termination or expiration of this Agreementshallsurvive such termination or expiration.

24. PERCENTAGE
In the event of conflict between the provisions contained in the numbered sections of this Agreement and the provisions contained in the Exhibits, the provisions ofthe Exhibitsshall prevail overthose inthe numbered sections.

25. COMPLIANCE WITH HIPAA
The COLLEGE DISTRICT is expected to adhere to Health Insurance Portability and Accountability Act {HIPAA)regulations. The parties should anticipate that this Agreement will be modified as necessary for full compliance with HIPAA.

Page 5 of 6 ends

AGREEMENT

BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A
Agreement for Instructional Services between the Santa Maria Fire Department and Allan Hancock Joint Community College District, a California Community College District IN WITNESS WHEREOF, the parties have executed this Agreement to be effective on the date executed by CITY.

COLLEGE DISTRICT: CITY:

By:__________________________ By:___________________________ Dennis Curran Alex Posada
Associate Superintendent/Vice President Interim City Manager Finance and Administration
By:__________________________
Robert Curry
Associate Superintendent/Vice President
Academic Affairs
ATTEST:

Alexandra Valadez
Assistant City Clerk
APPROVED AS TO FORM:
_______________________________
Risk Manager
_______________________________
City Attorney

Page 6 of 6 ends

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A
EXHIBIT 1 - SCOPEOF SERVICES
This Scope of Services outlines the duties and responsibilities of each party as they relate to providing affiliated educational courses through the CITY and COLLEGE DISTRICT.

WHEREAS, the COLLEGE DISTRICT has conducted a job market study of the labor market area, and has determined that the results justify the proposed vocational education program (Education Code section 78015); the degree and/or certificate program has been approved by the State Chancellor's Office; the courses have been approved by the COLLEGE DISTRICT's curriculum committee as meeting Title 5 course standards; the COLLEGE DISTRICT needs supervisory and instructional services with regard to instruction for classes offered by the COLLEGE DISTRICT in cooperation with the CITY subject to the terms and conditions set forth in this Agreement.

1. RESPONSIBILITIES OF COLLEGE DISTRICT

1.1 COLLEGE DISTRICT shall offerthe approved educational courses as outlined in Exhibit 1-H to be taught, supervised and administered through CITY with the understanding that any course additions or deletions will be shared between the COLLEGE DISTRICT and CITY Coordinators and this Agreement will be amended as needed.

1.2 COLLEGE DISTRICT shall assist the CITY in registration and other support services to students in order to adequately manage and control its course offerings. All students enrolled in the courses described above in Section 1.1 shall pay the same fees and shall be subject to the same registration policies, procedures, rules and regulations as any other students of the COLLEGE DISTRICT, including, but not limited to, grading policies, discipline policies, fee and registration policies, and attendance policies. Students seeking to enroll in the courses described above in Section 1.1 shall be subject to the exceptions and additional requirements described below.

1.3 COLLEGE DISTRICT shall approve of the selection of the list of instructors provided by the CITY, (Exhibit 1-A), have the right to; 1) evaluate instructors, 2) evaluate the quality of instruction to ensure that it meets the needs of students, quality, and rigor equal to the COLLEGE DISTRICT'S approved course outline of record, and the accreditation requirements of COLLEGE DISTRICT. The COLLEGE DISTRICT will not provide evaluation results to the CITY.

The CITY instructors and the COLLEGE DISTRICT are required to sign the Instructor Agreement form prior to the instructors teaching the class (Exhibit 1-B).

1.3.1 COLLEGE DISTRICT shall provide the instructor an orientation, instructor's manual, course outlines, curriculum materials, and testing/grading procedures.

1.4 COLLEGE DISTRICT shall ensure that course offerings meet all appropriate State of California Code of Regulations (hereinafter referred to as "Title 5") and State of California Education Code (hereinafterreferred to as "Education Code")requirements.

Page 1 ends

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A
EXHIBIT 1 - SCOPEOF SERVICES

1.5 COLLEGE DISTRICT hereby certifies that itis not receiving full compensation for the direct education costs of the courses described herein from any public or private CITY, individual or group. The COLLEGE DISTRICT is responsible for obtaining certification verifying that the instructional activities are not fully funded by other sources, (Title 5, § 58051.5; Ed. Code, § 84752).

1.6 COLLEGE DISTRICT shall provide facilities space at the Public Safety Training Complex. This facility is clearly identified as being open to the general public (Title 5, § 58015.5). If the location is outside the boundaries of the COLLEGE DISTRICT, the COLLEGE DISTRICT must comply with the requirement of Title 5, sections 55230-55232 concerning approval by adjoining community college districts and use of non-District facilities.

2. RESPONSIBILITIES OF CITY

2.1 CITY shall provide instructors, equipment, materials, day-to-day management support, and all other related overhead necessary to conduct the courses described in Section 1.1.

2.2 CITY shall provide instruction, supervision, and evaluation of students in accordance with existing COLLEGE DISTRICT policies, procedures and accreditation requirements of the COLLEGE DISTRICT.

2.3 CITY shall cooperate with the COLLEGE DISTRICT to ensure that all personnel, equipment, and materials used in carrying out its responsibilities under this contract conform to the Education Code and Title 5 mandated standards governing instructional programs, including class hours sufficient to meet performance objectives.

2.4 CITY shall use 100% of the money received as compensation for services under this contract for the purpose of providing the direct cost of instruction and training to the students enrolled in its courses.

2.5 CITY shall ensure each student applies for admission to Allan Hancock College in order to be eligible to register/enroll for class(s). Steps to enrollment are listed in Exhibit 1-D.

2.6 CITY shall provide COLLEGE DISTRICT with the name of the instructor(s), a list of student names and their student Allan Hancock College "H" Number" so the COLLEGE DISTRICT can register/enroll the students anticipated to attend each course. The CITY will identify each student on the list as either "CITY-sponsored" or "self-pay".

2.7 CITY will provide an alphabetical listing with students' name, daily course hours attended, total hours attended, letter grade and/or pass or no pass, course name, course number, dates of instruction and the instructor's name within 3 (three) calendar days of completion of the course, and the CITY will invoice for payment (see Exhibit 1-E for a sample invoice).

2.8 CITY shall also maintain records of student attendance and achievement for (3) three years.

These records will be open for review at all times by officials of the COLLEGE DISTRICT.

Page 2 of 6 ends

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A
EXHIBIT 1 - SCOPEOF SERVICES

2.9 Enrollment in the courses described in this Agreement shall be open to any person who has been admitted to the college and has met the applicable prerequisites (Title 5, § 51006, 58106). Any publications, including flyers, must be preapproved by the COLLEGE DISTRICT Coordinator, and the COLLEGE DISTRICT orCITY advertising the coursesspecified in this Agreement shall include the COLLEGE DISTRICT's Board Policy 5052, Open Enrollment, (Exhibit 1-F) as well as a description of the courseand information aboutwhether thecourse isofferedfor credit and istransferable.(Title 5, § 55005). A description of the course and information about whether the course is offered for credit andistransferablemust be published in the COLLEGE DISTRICT's college catalogue and listed on the COLLEGE DISTRICT's online line schedule of classesfor a minimum of30 (thirty) days before the first day the class is conducted.

2.10 CITY shall ensure thatthe faculty teaching differentsections of the same course teach in a manner consistent with the COLLEGE DISTRICT'S approved course outline of record for that course, and that students are held to a comparable level of rigor.

3. PAYMENT FOR SERVICES

3.1 In consideration for the services provided herein, the COLLEGE DISTRICT shall pay the CITY $4.75 per student instructional (contact) hour eligible for state general apportionment. It is recognized by the contracting parties that a portion of the aforementioned instructional hourly rates include payment to CITY for the CITY's provision of training facilities, per Section 2.1., as well as CITY's instructional staff.

3.2 COLLEGE DISTRICT will pay the CITY up to five-hundred dollars ($500.00) for instructional consumable materials listed in Exhibit 1-G necessary to teach each course. Instructional consumable materials for each course must be identified in this agreement in order to establish entitlement for payment.

3.3 COLLEGE DISTRICT shall pay the CITY upon submission of valid invoices.

3.3.l CITY shall submit an invoice to the COLLEGE DISTRICT by June 15 of each year for instructional services rendered at a rate of $4.75 perstudent contact hour.

Example: 38-hour course x 25 students = 950 contacthours 950 student contact hours' x $4. 75 = $4,512.50

3.3.2 CITY shall include on the invoice, if applicable, an amount no greaterthan $500.00 for instructional consumable materials used for course delivery. Instructional consumable material receipts shall be required to accompany invoices as supporting documentation for payment.

Example: $50.00 for wood+ $250.00 for saw blades = $300.00

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A

Page 3 ends

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A
EXHIBIT 1 - SCOPEOF SERVICES

3.3.3 COLLEGE DISTRICT will pay CITY no later than 60 days afterthe receipt of invoice following completion of the course and submittal of the completed course grades and attendance roster, and receipts for paid materials previously approved to the COLLEGE DISTRICT.

3.3.4 COLLEGE DISTRICT will subtract from the invoice the enrollment fee (tuition) authorized by Education Code section 76300 (currently $46.00 per unit) for CITY sponsored students.

Example: 25 CITY sponsored student's
25 student's x $46.00 enrollment fee per unit x 2-unit class = $2,300.00

3.3.5 COLLEGEDISTRICT willsubtractthe cost, if applicable, of obtaining statemandated certificates forsuccessful CITY sponsored students.

Example: 25 successful CITY sponsored student's
25 successful students' x $10.00 per certificate-s =$250.00

3.3.6 COLLEGEDISTRICT will subtract the cost, if applicable, of obtaining student instructional materials for CITY sponsored students.

Example: 25 CITY sponsored students
25 workbooks x $5.00 per workbook= $125.00

3.4 Instructional hours are defined asthose hoursthat are reported on the COLLEGE DISTRICT's CCFS-320, California Community Colleges Apportionment Attendance Reports, and are subject to audit by the COLLEGE DISTRICT's independent auditor, the CITY, and the California Community Colleges Chancellor'sOffice.

3.5 Under no circumstances may the CITY charge students any fees. Allstudentmaterials (including but not limited to textbooks, workbooks, pocket guides, and operations guides) will be available for purchase by the students at the COLLEGE DISTRICT bookstores, (instructional materials are listed in Exhibit 1-G) or by the COLLEGE DISTRICT Coordinator per emailed requests from the CITY Coordinator (costs for student materials will be subtracted from the invoice per section 3.3.6).

Students who are not CITY sponsored will be responsible for obtaining the student instructional materials.

3.6 Both the COLLEGE DISTRICT and CITY, by executing this contract, certify that the instructional activity to be conducted will not be fully funded by other sources. (Title 5, California Code of Regulations, §58051.5).

4. MISCELLANEOUS

4.1 If any of the provisions of this contract are found to be, or become contrary to State law or regulations or court decisions, COLLEGE DISTRICT and the CITY agree that the contract shall be renegotiated as it relates to said provision, without affecting the balance or intent of this contract.

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A

Page 4 ends

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A
EXHIBIT 1 - SCOPEOF SERVICES

4.2 The term of this Agreement shall be for a period of time commencing on August 1, 2023, through June 30, 2025. This agreement may be extended by amendment for additional periods of two (2) years upon agreement in writing by both parties. Notwithstanding the foregoing, COLLEGE DISTRICT or CITY may terminate this contract with or without cause, upon 30 days' written notice. COLLEGE DISTRICT agrees to reimburse CITY for any work performed prior to the termination date.

4.3 Ifstudents withdraw prior to completion of a course, the COLLEGE DISTRICT shall pay only for the instructional hours which the student completed which are eligible forstate apportionment.

4.4 The COLLEGE DISTRICT will provide its standard student liability and medical care coverage for students attending CITY classes. CITY, its employees and agents release the COLLEGE DISTRICT from liability for claims arising due to illness or bodily injury in excess ofthis standard coverage.

4.5 Both parties will ensure that ancillary and support services are provided for students (e.g., counseling, guidance, placement assistance).

4.6 Approval of equivalent enrollment eligibility is not a guarantee that state regulatory and licensing authorities will also grant equivalency for licensure or employment purposes.

Legal Notices of the COLLEGE DISTRICT and the CITY shall be addressed as follows:

COLLEGE DISTRICT:

Dennis Curran
Associate Superintendent/ President Finance and Administration Allan Hancock Joint Community College District
800 S. College Drive Santa Maria, CA 93454
CITY:

Bradley J. Dandridge
Fire Chief
Santa Maria Fire Department
314 W. Cook Street #8, Santa Maria, CA 93458

4.8 Persons Responsible: Persons responsible for the implementation of this Agreement:

COLLEGE DISTRICT:

Robert Curry
Associate Superintendent/Vice President Academic Affairs Allan Hancock Joint Community College District
800 S. College Drive Santa Maria, CA 93454

Page 5 of 6 ends

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A
EXHIBIT 1 - SCOPE OF SERVICES
CITY:

Bradley J. Dandridge
Fire Chief
Santa Maria Fire Department
314 W. Cook Street #8
Santa Maria, CA 93458

4.9 Persons Responsible Coordination: Persons responsible for scheduling facilities and coordinating document transfer between CITY and COLLEGE DISTRICT regarding this Agreement:

COLLEGE DISTRICT:

Denise Baldwin
Coordinator, Contract Education
Allan Hancock Joint Community College District Lompoc Valley Center One Hancock Drive, Lompoc, CA 93436
CITY:

Civilian Training Specialist
Santa Maria Fire Department
314 W. Cook Street #8
Santa Maria, CA 93458

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A

Page 6 of 6 ends

AGREEMENT

BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A
EXHIBIT 1-A

INSTRUCTOR LIST
Below is a list of known CITY employees who are Part TimeInstructorsthat have been vetted by the COLLEGE DISTRICT. Any additional CITY employee namesshall be submitted to the COLLEGE DISTRICT Coordinatorfor consideration during the termof this Agreement. Thislist may be updated, in writing, without anamendmenttotheAgreement.

NAMES:

1. 2.

3. 4.

5. EXHIBIT 1-A Page 1 of 1

AGREEMENT

BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A
EXHIBIT 1-B

INSTRUCTIONALSERVICESAGREEMENT BETWEENALLAN HANCOCK COLLEGE JOINT

COMMUNITY COLLEGE DISTRICT, CITY, AND INSTRUCTOR
Agreement with Instructor
This agreement is made and entered into this [day] of [month/year], by three parties: The Allan Hancock Joint Community College District (hereinafter "COLLEGE DISTRICT"), the CITY OF SANTA MARIA (hereinafter CITY) and employee ofthe CITY___________________ who is being assignedto theCOLLEGEDISTRICT on a part-time basis pursuant to Title 5, California Code of Regulations, section 58058(b).

WHEREAS, the CITY has the experience, training, equipment and other resources, and staff necessary to provide training and instruction in the area of Fire Technology to COLLEGE DISTRICT students. Such training will be structured and designed to qualify COLLEGE DISTRICT students forjob opportunitiesin the field of Fire Technology; and WHEREAS, the authority forthis Agreement includes Title 5, California Code of Regulations, section 58058(b);
NOW, THEREFORE,the three parties to this Agreement hereby agree as follows:

1. The CITY'sinstructoris an employee ofthe CITY who shallmeet "Minimum Qualifications" fortheacademicpositionof CITY'sinstructor as established by the COLLEGE DISTRICT and as determined by the COLLEGE DISTRICT.

2. The CITY's instructor is professionally and specially trained and competent to provide the supervisory and/or instructionalservicesrequired by the COLLEGE DISTRICT.

3. The Instructorwillbe anemployeeoftheCOLLEGEDISTRICT forpurposesofthe Attendance Accounting Standards, (CA Ed Code, Section 58050). COLLEGE DISTRICT has the right to; 1) evaluate and terminate instructor; 2) evaluate the quality of instruction to ensure that it meets the needs of students; 3) evaluate the quality and rigor equal to the COLLEGE DISTRICT'S approved course outline of record and the accreditation requirements of COLLEGE DISTRICT. The COLLEGE DISTRICT will not provide instructor evaluation results to the CITY.

4. The CITY'sinstructor shall at all times comply with the supervisory and/or instructional requirements outlinedin Title 5, CaliforniaCode of Regulations, section 58055, which require direct instruction by the CITY'sinstructor exceptin limited circumstances. The CITY'sinstructor'sresponsibilities and duties as an employee of the COLLEGEDISTRICT shall include, but are notlimited to, the following:

Ensure thatinstructionaltime is expendedin full compliance with the course objectives determined by the COLLEGE DISTRICT.

EXHIBIT 1-B Page 1 of 3

AGREEMENT

BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A

4.1 Ensure the safety and well-being ofstudents.

4.2 Bein sufficient physical proximity and rangeof communication to provide immediate instructionalsupervision and control of allstudentsin his/her classes.

4.3 Attend periodic staffmeetingswith the COLLEGEDISTRICT.

4.4 Ensure accurate and current daily student attendance records, accurate calculation of final student grades, and the promptsubmission of all data necessary for the calculation of FTES to the COLLEGE DISTRICT within 3 (three) calendar days of course completion (CA Ed Code 84500).

4.5 Ensure the effective use of instructional methods, technology, testing and remediation.

4.6 Ensure that he/she does not have any other assigned duties during the instructional activity for which attendance is being claimed.

4.7 Be familiar with and comply with allrelevant COLLEGE DISTRICT policies,rules and regulations, including but notlimited,to those related to studentsafety, grading, attendance,sexual harassment and discrimination.

5. The COLLEGE DISTRICT agrees to indemnify and hold harmless the CITY and its authorized agents, officers, volunteers, and employees against any and all claims or actions arising from COLLEGE DISTRICT's negligent acts, errors or omissions and for any cost or expense incurred by the CITY on account of any claim therefor.

6. The CITY shall indemnify and hold harmless the COLLEGE DISTRICT and its authorized agents, officers, and employees against any and all claims and actions arising from the CITY's negligent, reckless orintentional acts, errors or omissions and for any cost or expense incurred by the COLLEGEDISTRICT on account of any claim therefor.

7. The COLLEGEDISTRICT shall provide no compensation to the CITY's instructor for any services rendered pursuant to this Agreement, but compensation, as well as workers' compensation insurance,shall be the responsibility ofthe CITY in accordance with its established and standard practices.

8. This Agreement may be terminated at any time by the COLLEGE DISTRICT within the sole and exclusive discretion of the COLLEGE DISTRICT upon written notice to the CITY and the CITY'sinstructor. This Agreementmay be terminated upon thirty (30) days' prior written notice to COLLEGE DISTRICT by eitherthe CITY orthe CITY'sinstructor within either'ssole and exclusive discretion.

EXHIBIT 1-B Page 2 of3

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year last written below.

INSTRUCTOR
___________________________
Print
________________________________
Signature
CITY
________________________________
Print
______________________________
Signature

ALLAN HANCOCK JOINT COMMUNITY

COLLEGE DISTRICT
_____________________________
Print
_______________________________
Signature

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A
EXHIBIT 1-BPage 3 of 3

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A
EXHIBIT 1-C
Indemnification and Insurance Requirements
(For Service Contracts Not Requiring Professional Liability Insurance)

INDEMNIFICATION
COLLEGE DISTRICT agreesto indemnify, defend (with counsel reasonably approved by CITY) and hold harmless CITY and its officers, officials, employees, agents and volunteers from and against any and all claims, actions, losses, damages, judgments and/or liabilities arising out of this Agreement from any cause whatsoever, including the acts, errors or omissions of any person or entity and for any costs or expenses(including but notlimited to attorneys' fees) incurred by CITY on account of any claim except where such indemnification is prohibited by law. COLLEGE DISTRICT'S indemnification obligation applies to CITY'S active as well as passive negligence but does not apply to CITY'S sole negligence or willful misconduct.

NOTIFICATION OF ACCIDENTS AND SURVIVAL OF INDEMNIFICATION PROVISIONS COLLEGE DISTRICT shall notify CITY immediately in the event of any accident or injury arising out of or in connection with this Agreement. The indemnification provisions in this Agreement shall survive any expiration or termination ofthis Agreement.

INSURANCE
COLLEGE DISTRICT shall procure and maintain for the duration of this Agreement insurance against claims for injuriesto personsor damagesto property whichmay arise fromorin connection with the performance of the work hereunder and the results ofthat work by the COLLEGE DISTRICT, its agents,representatives, employees or subcontractors.

A. Minimum Scope ofInsurance
Coverage shallbe atleast as broad as:

1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an "occurrence" basis, including products-completed operations, personal & advertising injury, with limits no less than $2,000,000 per occurrence and $4,000,000 in the aggregate.

2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code I (any auto), or if COLLEGEDISTRICT has no owned autos, Code 8 (hired) and 9 (non-owned),with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers' Compensation: Insurance as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (Not required if COLLEGE DISTRICT provides written verification that it has no employees) If the COLLEGE DISTRICT maintains higher limits than the minimums shown above,the CITY requires and shall be entitled to coverage forthe higherlimits maintained by the COLLEGEDISTRICT.

EXHIBIT 1-C Page 1 of 3

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A
Any available insurance proceedsin excess ofthe specified minimum limits ofinsurance and coverage shall be available to the CITY.

B. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. Additional Insured - CITY, its officers, officials, employees, agents and volunteers are to be covered as additional insureds on the CGL policywith respect to liability arising out of work or operations performed by or on behalf of the COLLEGEDISTRICT includingmaterials, parts, or equipmentfurnished in connection with suchwork or operations.General liability coverage can be provided in the form of an endorsementto the COLLEGE DISTRICT'S insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 2026, CG 20
33, or CG 20 38; and CG 20 37 if later edition is used).

Primary Coverage- For any claimsrelated to thisAgreement,the COLLEGEDISTRICT'S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees, agents and volunteers. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees, agents or volunteers shall be excess of the COLLEGEDISTRICT'S insurance and shall not contribute with it.

3. Notice of Cancellation - Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to theCITY.

4. Waiver of Subrogation Rights - COLLEGE DISTRICT hereby grants to CITY a waiver of any right to subrogation which any insurer of said COLLEGE DISTRICT may acquire against the CITY by virtue of the payment of any loss under such insurance. COLLEGE DISTRICT agrees to obtain any endorsement that may be necessary to affect this waiver ofsubrogation, but this provision appliesregardless of whether or notthe CITY has received a waiver ofsubrogation endorsement from the insurer.

5. Deductibles and Self-Insured Retention - Any deductibles or self-insured retentions must be declaredto and approved by the CITY. The CITY may require the COLLEGE DISTRICT to purchase coverage with a lower deductibleorretentionorprovideproofofability topay losses and related investigations, claim administration, and defenseexpenseswithin the retention.

6. Acceptability of Insurers - Unless otherwise approved by Risk Management, insurance shall be written by insurers authorized to do business in the State of California and with aminimum A.M. Best's Insurance Guide rating of “A- VII".

7. VerificationofCoverage-COLLEGEDISTRICTshallfurnishtheCITYwithproof ofinsurance, original certificates and amendatory endorsements as required by this Agreement. The proof of insurance, certificates and endorsements are to be received and approved by the CITY before work commences. However, failure to obtain the required documents priorto the work beginning shall not waive the COLLEGE DISTRICT'S obligation to provide them. The COLLEGE DISTRICT shall furnish evidence of renewal of coverage throughout the term of the Agreement. The CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsementsrequired by these specifications, at any time.

8. Failure to Procure Coverage - In theeventthat any policy of insurance required underthisAgreement EXHIBIT 1-C Page 2 of3

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A
does not comply with the requirements, is not procured, or is canceled and not replaced, CITY has the right but not the obligation or duty to terminate the Agreement. Maintenance of required insurance coverage is a material element of the Agreement and failure to maintain or renew such coverage or to provide evidence of renewal may be treated by CITY as a material breach of contract.

9. Subcontractors - COLLEGE DISTRICT shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and COLLEGE DISTRICT shall ensure that CITY is an additional insured on insurance required from subcontractors.

10. Special Risks or Circumstances - CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this Agreement. COLLEGE DISTRICT agrees to execute any such amendment within thirty (30) days of receipt.

Any failure, actual or alleged, on the part of CITY to monitor or enforce compliance with any of the insurance and indemnificationrequirements will not be deemed as a waiver of any rights on the part of CITY.

EXHIBIT 1-C Page 3 of 3

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A
EXHIBIT 1-D
Thank you for choosing Allan Hancock College. We are here to help you enjoy a successful college experience. Use the following steps as a guide to get started.

Complete an onlineadmission application-it'sfree (www.hancockcollege.edu).

By clickingon the "Apply & Register" link, you will be directedto the California Community College Online Application.Itisimportantthat you complete both steps:

Step 1: Create a CCCApply account and receive a CCCID, and Step 2: Complete the application for admission for Allan Hancock College.

After completing the application for admission, an email will be sent to the address provided on your application which will include your AHC myHancock log-in information and your student identification number, also known as anH number.

OPTIONAL:Apply forfinancialaid-it'sfree (www.fafsa.gov). Allstudents are encouragedto apply. By completing the FAFSA, youmay also qualify forthe BOG, whichwill waive your enrollmentfees. After applyingfor FAFSA, check yourfinancial aid statusfor unsatisfied requirements/updatesin yourmyHancock account. (Financial Aid Office ext. 3200).

OPTIONAL: Complete the online orientation. All new students are required to complete an orientation.You will learn about student support services, collegesuccesstips, andother important "needto know" information.Toaccessthe online orientation, log onto your myHancock account and go to your "student" tab. For orientation dateson campus, go to our "Admissions & Registration" tab from our homepage and select "Orientation/Academic Advising Workshops" (Counseling Department ext. 3293).

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A
EXHIBIT 1-DPage 1 of 1
EXHIBIT 1-E

COUNTY NAME COUNTY ADDRESS

COUNTY PHONE

SAMPLE INVOICE

INVOICE
Quantity Description Unit Price TOTAL
950
1 COURSE: S-219 Ignitions OPS
DATE: May 1, 2017
HOURS: 38
STUDENTS: 25
38 hours x 25 students = 950 student contact hours
Student contact hours x COUNTY paid instructor fee roved Consumable Materials fee
$4.75
$300.00
$4512.50
$300.00
25 Subtotal
Credit for 25 department sponsored students, tuition fee $46.00 erunitx2 units = $92.00 $92.00
$4,812.50
$2,300.0
Subtotal
Due and payable 30 days from receipt of invoice.
$2,512.50
Payment Details
TOTAL $2,512.50

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A
EXHIBIT 1-E Page 1 of 1
EXHIBIT 1-F BP 5052
Allan Hancock Joint Community College District
Board Policy
Chapter 5 — Student Services
BP 5052 OPEN ENROLLMENT
All courses, course sections, and classes of the COLLEGE DISTRICT shall be open for enrollment to any person who has been admitted to the college, Enrollment may be subject to any priority system that has been established. Enrollment may also be limited to students meeting properly validated prerequisites and co-requisites, or due to other practical considerations such as exemptions set out in statute or regulation.

The Superintendent/President shall assure that this policy is published in the catalog and schedule of classes.

References: Title 5 Sections 51006 and 55003 et seq.

Adopted: 7/14/15

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A

EXHIBIT 1-F Page 1 of 1
EXHIBIT 1-G

INSTRUCTIONAL CONSUMABLE MATERIALS
CLASS:

Description Quantity Estimated Unit Price Subtotal
Total Instructional Consumable Material Costs
CLASS:

Description Quantity Estimated Unit Price Subtotal

AGREEMENT BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A
Total Instructional Consumable Material Costs
EXHIBIT 1-G Page 1 of 1
AHC
COURSE
NUMBER
FT338
.FT341
FT343
FT344
.FT346
:FT347
FT361
FT36-·2·
IFf363
FT364
FT365

COURSE NAME

LAND NAVIGATION

FIRE HYDRAULICS

PUMP THEORY

EMERGENCY VEHICLE

OPERATIONS
DRIVER OPERATOR lB
VE-HICLE EXTRICA•·TION

CONFINED SPACE AWARENESS

CONFINED SPACE RESCUE
TECH·N·IC·I
·
A-·N

LOW ANGLE RESCUE
ROPE RE-·SCUE TECHNICIAN

TRENCH RECUE TECHNICIAN

INTRODUCTION TO SURF
EXHIBIT 1-H
UNITS WFT320
WFT321

2.0 WFT323

3.0 0.5 WFT324

0.5· WFT325

2.0:

OS WFT326
WFT327
WFT328

1.0'

1.0, WFT329

1.0·
WFT330
WFT331
WFT332
WFT333
WFT334

APPLIED BUSINESS MANAGEMENT
PRINCIPLES 5-261 1.5.

BASIC AIR OPERATIONS S-270 1.0

EXTENDED ATTACK INCICDENT
COMMANDER S-300 1.0

TASK FORCE STRIKE TEAM
LEADER S-330 1.5
DIVISION GROUP SUPERVISOR S1.0

AIR SUPPORT GROUP
SUPERVISOR S-375 2.0

INTRO TOWILDLAND FIRE
BEHAVIOR CALCULATIONS5-390 2.0
'SAFETY OFFICER S-404 2.0

AIR OPERATIONS BRANCH
, DIRECTOR S-470 2.0

FOLLOWERSHIP TO LEADERSHIP
L-280 1.0
INCIDENT LEADERSHIP L-381 2.0
FACILITATIVE INSTRUCTOR M410 2.0
· PRESCRIBED FIRE
IMPLEMENTATION RX-301 2.0
· INTRO TO FIRE EFFECTS RX-310 2.0

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FIRE OPERATIONS IN THE

AGREEMENT

BETWEEN

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA MARIA

ATTACHMENT A
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EXHIBIT 1-H Page 1 of1
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PEDIATRIC LIFE SUPPORT
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ANATOMY& PHYSIOLOGY FOR
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SANTA MARIA, CALIFORNIA, AUTHORIZING AN

INSTRUCTIONAL SERVICES AGREEMENT WITH ALLAN

HANCOCK COLLEGE JOINT COMMUNITY COLLEGE DISTRICT
WHEREAS, California Education Code, Title V allows California community college districts to claim full-time equivalent students and state apportionment for courses provided through an Instructional Services Agreement (ISA); and WHEREAS, the ISA provides the opportunity for the Fire Department to receive funds for the continuing on-the-job training of eligible employees; and WHEREAS, such funds will be utilized for additional training opportunities, outside instructors, and training materials; and
WHEREAS, the activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. Authorize and designate the Interim City Manager, or designee, to enter into an Instructional Services Agreement with Allan Hancock College Joint Community College District; and

2. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
///
///
///
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 5
th day of December 2023.

ATTEST:

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Fire Chief Bradley J. Dandridge
SUBJECT: Adoption of a Resolution Acknowledging Receipt of the Annual Fire Inspection Report per Senate Bill 1205
Description:

The City Council will consider adopting a Resolution acknowledging receipt of the annual fire inspection report for the period of July 1, 2022, through June 30, 2023.

Environmental Notice:

RECOMMENDATION:

BACKGROUND:

The California State Fire Marshal’s Office requires that certain occupancies be inspected annually by the local fire department pursuant to California Health and Safety Code Sections 13146.2 and 13146.3 to enforce current building and fire safety standards.

These occupancies include hotels/motels, multi-family residences with three or more units, and K-12 public and private schools.

Senate Bill 1205 was enacted after there were several multi-family apartment building fatality fires in 2016 and 2017, including the December 2, 2016, “Ghost Ship Warehouse” fire that killed 36 people. A Bay Area news group collected 8 years of data from 12 Bay Area fire departments and found that many schools and apartments were not being inspected annually as required by law.

DISCUSSION:

In 2018, State Senator Jerry Hill (San Mateo) introduced Senate Bill 1205. A bill that requires every city or county fire department, or district required to perform the State- 2 mandated inspections to report compliance with the inspection requirements to their administering authority annually. The bill also requires the administering authority to acknowledge receipt of the report in a resolution or similar format document. Senate Bill 1205 (Hill) was signed into law on September 27, 2018, adding Section 13146.4 to the Health and Safety Code.

The Santa Maria Fire Department conducts annual comprehensive fire and life safety inspections of all State-mandated occupancies as outlined in Health and Safety Code Sections 13146.2 and 13146.3, including schools, hotels/motels, and all known apartment complexes of three or more units.

In addition to the State-mandated inspections, the following are noteworthy accomplishments by Fire Prevention Staff from July 1, 2022, through June 30, 2023:
1,069 plan reviews of construction-related projects; 265 construction-related inspections; 233 business license application reviews that resulted in 48 inspections of businesses; 40 fire code related complaints that required multiple inspections and follow-up; 175 assembly occupancy inspections; 94 hazardous material occupancy inspections; 51 commercial occupancy inspections; 75 fire investigations that resulted in 6 arrests; and 22 citations were issued for illegal fireworks. Additionally, the Emergency Services Specialist conducted 47 public education programs resulting in contact with approximately 4,000 individuals.

Fiscal Considerations
There are no significant impacts to the general fund anticipated with this action.

Impact to the Community
The community benefits from annual inspections that ensure the minimum fire and life safety requirements are being met in accordance with Health and Safety Code Sections 13146.2-13146.4.

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SANTA MARIA, CALIFORNIA, ACKNOWLEDGING RECEIPT OF THE ANNUAL REPORT FOR THE PERIOD OF JULY 1, 2022, THROUGH JUNE 30, 2023, FOR FIRE INSPECTIONS OF CERTAIN OCCUPANCIES AS REQUIRED BY SENATE BILL 1205 PURSUANT TO CALIFORNIA HEALTH AND SAFETY CODE SECTIONS 13146.2, 13146.3, AND 13146.4.

WHEREAS, the California State Fire Marshal’s Office requires that certain occupancies be inspected annually by local fire departments pursuant to California Health and Safety Code Sections 13146.2 and 13146.3; and
WHEREAS, in 2018, Senate Bill 1205 was signed into law adding California Health and Safety Code Section 13146.4 requiring every city or county fire department, or district required to perform the State-mandated inspections to report compliance with the inspection requirements to their administering authority annually; and WHEREAS, the bill also requires the administering authority (City Council) to acknowledge receipt of the report in a resolution or similar format document.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, that the City Council acknowledges the measure of compliance of the Santa Maria Fire Department with California Health and Safety Code Sections 13146.2, 13146.3, and 13146.4, for the reporting period of July 1, 2022, through June 30, 2023, as follows:

1. EDUCATIONAL GROUP E OCCUPANCIES:

Educational Group E occupancies are generally those of public and private schools, used by more than six persons at any one time for educational purposes through the 12th grade.

During fiscal year 2022-23, the Santa Maria Fire Department completed the annual inspection of 22 Group E occupancies, buildings, structures, and/or facilities. This is a compliance rate of 100 percent for this reporting period.

2. RESIDENTIAL GROUP R OCCUPANCIES:

Residential Group R occupancies are generally those occupancies containing sleeping units, which include hotels, motels, and apartments (three units or more), etc.

During fiscal year 2022-23, the Santa Maria Fire Department completed the annual inspection of 292 Group R occupancies, buildings, structures, and/or facilities. This is a compliance rate of 100 percent for known and occupied Group R occupancies during this reporting period.

3. The City Council does hereby receive the annual Fire Inspection Report as presented and orders it filed in the records of the City Clerk’s Office.

4. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 5
th day of December 2023.

ATTEST:

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Interim Recreation and Parks Department Director Angela Oslund SUBJECT: Adoption of a Resolution Approving and Authorizing an Application for the California State Department of Parks and Recreation Outdoor Equity Grants Program Grants Fund
Description:

The City Council will consider approving an application for additional grant funding through the California State Department of Parks and Recreation Outdoor Equity Grants Program.

RECOMMENDATIONS:

Adopt a Resolution approving and authorizing the submittal of a project application to the California Department of Parks and Recreation Outdoor Equity Program.

BACKGROUND:

The California Department of Parks and Recreation has been delegated by the Legislature of the State of California as the administrator of the Outdoor Equity Program. This grant program awards grants to public organizations, including local governments, with a focus on funding transportation, logistical, program operations, and capacity costs associated with reaching historically underserved communities.

DISCUSSION:

The Recreation and Parks Department is in the process of preparing the grant application which is due December 17, 2023. An authorizing Resolution is a required element of the application package to ensure the jurisdiction is supportive of the application. However, the City may withdraw from the application process at any time prior to the expenditure of the funds.

Alternative(s)
The City Council could elect not to apply for this funding. 2 Fiscal Considerations
The Outdoor Equity Program is a reimbursement grant program. Up to 100% of the actual project expenditures, not to exceed the grant amount, will be refunded. The City of Santa Maria is expected to finance the entire project, with options for intermittent payments upon successful submittal of Grant Progress Status Reports to California State Parks Office of Grants and Local Services. The grant request will not exceed $1,000,000.

Impact to the Community
The Outdoor Equity Program grant, made possible through Assembly Bill 209 (Limón), will increase the ability of residents in underserved communities, with an emphasis on students eligible for free or reduced-price meals, foster youth, and students of limited English proficiency, to participate in outdoor experiences at state parks and other public lands.

Attachments:

1. Proposed Resolution
RESOLUTION NO.

RESOLUTION OF THE SANTA MARIA CITY COUNCIL OF SANTA MARIA,

CALIFORNIA APPROVING AND AUTHORIZING THE SUBMITTAL OF A

PROJECT APPLICATION TO THE CALIFORNIA DEPARTMENT OF PARKS AND

RECREATION OUTDOOR EQUITY PROGRAM
WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of the Outdoor Equity Grants Program, setting up necessary procedures governing the application; and
WHEREAS, said procedures established by the State Department of Parks and Recreation require the Applicant to certify by Resolution the approval of the application before submission of said application to the State; and WHEREAS, successful Applicants will enter into a contract with the State of California to complete the Grant Scope program.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The City Council approves the filing of a project application for the Santa Maria Outdoor Recreation Experience; and

2. The City Council certifies that Applicant has or will have available, prior to commencement of any work on the program(s) included in this application, the sufficient funds to complete the program(s); and

3. The City Council certifies that if the grant is awarded, Applicant has or will have sufficient funds to operate the program(s) as described in the Grant Selection Criteria response, and

4. The City Council certifies that Applicant has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Grant Administration Guide; and

5. The City Council delegates the authority to the Recreation and Parks Director, or designee, to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Grant Scope; and

6. The City agrees to comply with all applicable federal, state, and local laws, ordinances, rules, regulations and guidelines.

7. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 5th day of December 2023.

ATTEST:

Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Interim Department Director
_______________________________
Interim City Manager
FOR THE COUNCIL MEETING OF DECEMBER 5, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Director of Utilities Shad S. Springer
SUBJECT: Adoption of a Resolution Approving the New Tiered Disposal Rate Structure for Permitted Roff-Off Haulers and Solid Waste Haulers for the Santa Maria Regional Landfill, Commencing January 1, 2024 Description:

The City Council will consider updating the tiered disposal rate structure for permitted rolloff haulers and solid waste haulers to the Santa Maria Regional Landfill.

RECOMMENDATION:

Adopt a Resolution authorizing a new tiered disposal rate structure for permitted roll-off and solid waste haulers for the Santa Maria Regional Landfill, commencing January 1, 2024.

BACKGROUND:

The Utilities Department provides integrated waste management services on behalf of the City of Santa Maria (“City”). This includes municipal solid waste, recyclables, and organic waste collection services for residential and commercial customers, operating the Santa Maria Regional Landfill (“SMRL”) at 2065 East Main Street, and planning for the design, permitting, construction, and operations of the future Integrated Waste Management Facility at Los Flores.

The City does not provide roll-off bin collection services within City limits. Instead, the City authorizes permitted roll-off haulers, formerly referred to as franchise haulers, to provide roll-off collection services. There are currently seven permitted haulers conducting roll-off collection services within the City.

To secure new waste streams to both facilitate the closure of the SMRL and to maximize operational efficiencies, in 2017 the City Council adopted Resolution No. 2017-40 to develop a four-tier disposal rate structure for municipal solid waste delivered to the SMRL by permitted haulers. The purpose of the rate structure was to incentivize the permitted 2 haulers to transport their waste to the SMRL for a lower disposal rate as tonnage increased. This rate structure attracted new waste volumes to the SMRL.

On November 3, 2020, in line with increases to the SMRL disposal fees in early 2020, the City Council adopted Resolution No. 2020-108 to revise the tiered disposal rate structure for municipal solid waste delivered to SMRL by permitted haulers. This adjustment was needed for the City to continue to attract new waste as well as generate additional revenue for the Solid Waste Disposal Fund.

In Fiscal Year 2022-23, approximately 34,000 tons of solid waste were delivered to SMRL by permitted haulers under the tiered disposal rate program. This accounted for approximately 22 percent of the total tons disposed at SMRL and generated approximately $1.6 Million in revenue for the Solid Waste Disposal Fund.

Following a comprehensive recent update, the Solid Waste Disposal Fund financial model has demonstrated that costs exceed revenues due to escalating expenses related to operations, maintenance, equipment replacement, and environmental monitoring and reporting, as well as planned capital expenditures related to the construction of a landfill liner extension project to expand disposal capacity at the SMRL in June 2024, the construction of the initial phases of the future Integrated Waste Management Facility at Los Flores during fiscal year 2026-27, and final closure activities of the SMRL beginning in fiscal year 2031-32.

DISCUSSION:

In order for the City to continue to provide a cost-effective alternative for waste disposal by permitted haulers and generate additional revenue for the Solid Waste Disposal Fund, the proposed tiered rate structure continues to provide a disposal fee discount, or credit, ranging from $5 to $20 per ton from the current posted general refuse gate rate at SMRL.

This methodology allows for a more efficient process to maintain an appropriate tiered disposal rate structure.

Under the proposed tiered rate structure, permitted haulers and other solid waste haulers delivering new tons to the SMRL will be eligible for the discounted rates based on the total monthly tonnage, as shown in the table below:

Tier Monthly Tonnage
Current General
Refuse Gate
Rate/Ton
Proposed
Discounted
Rate/Ton
1 1 – 599.99 $77.00 $0
2 600 – 999.99 $68.00 $5.00
3 1,000 – 1,499.99 $58.00 $10.00
4 >1,500 $56.00 $20.00
As the general refuse gate adjusts in the future, the proposed discounted rate per ton ($5 to $20) will still apply for each tier.
3 Current permitted haulers will be eligible for the discounted rates after adoption by the City Council. In addition, permitted haulers or other solid waste haulers bringing new waste streams to the SMRL may elect to form a joint venture or legal partnership with other haulers to maximize their tonnage and qualify for lower rates. Eligibility for participation under the tiered disposal rate program will continue to be as determined by the Director of Utilities, as authorized by the City Manager.

The proposed tiered rate structure is not property-related like rates for water service, sewer service, and refuse collection; therefore, approval of such rates is not subject to Article XIII D, Section 6 of the California Constitution, commonly referred to as “Prop 218.” Alternative(s)

1. The City Council may elect not to approve the proposed tiered rate structure. This will lead to inadequate revenues for the Solid Waste Disposal Fund. In order to meet projected expenses, other sources of revenue will need to be identified, such as the General Fund. This alternative is not recommended, as the fees to provide the service should cover costs without subsidy from the General Fund or other sources.

2. The City Council may adopt an alternative discount or apply a credit different than those recommended by Staff. Further discount or credit is not recommended as the SMRL could experience a significant loss of revenue resulting from customers utilizing other disposal sites; this will negatively affect the solvency of the enterprise fund.

Fiscal Considerations
Based on the current estimated quantities of roll-off waste, the adjusted tiered disposal rate structure will generate approximately $450,000 per year in additional revenue. This revenue is necessary to help support the long-term viability of the Solid Waste Disposal Fund. Staff will continue to evaluate the solvency of the enterprise fund and may return to City Council for consideration of further adjustments to this tiered disposal rate structure in the future.

Impact to the City
The proposed tiered disposal rate structure will increase the revenues for the enterprise fund to provide funding for necessary expenses. A self-sufficient Solid Waste Disposal Fund does not need to be subsidized from other sources, such as the General Fund.

Impact to the Community
The proposed tiered disposal rate structure for the SMRL will continue to provide permitted haulers and other solid waste haulers with a local, cost-effective option for the safe disposal of waste.

Attachments:

1. Proposed Resolution
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,

CALIFORNIA, AUTHORIZING A NEW TIERED DISPOSAL RATE STRUCTURE

FOR PERMITTED ROLL-OFF AND SOLID WASTE HAULERS FOR THE
SANTA MARIA REGIONAL LANDFILL, COMMENCING JANUARY 1, 2024

WHEREAS, the Utilities Department provides integrated waste management services on behalf of the City of Santa Maria (“City”), which includes municipal solid waste, recyclables, and organic waste collection services for residential and commercial customers, operating the Santa Maria Regional Landfill (“SMRL”), and planning for the design, permitting, construction, and operations of the future Integrated Waste Management Facility at Los Flores; and
WHEREAS, on April 4, 2017, the City Council adopted Resolution No. 2017-40 to develop a tiered disposal rate structure for municipal solid waste delivered to the SMRL by franchise roll-off haulers (now referred to as “permitted haulers”); and WHEREAS, as authorized by Resolution No. 2017-40, the Director of Utilities was authorized and directed to establish standards for permitted haulers and evaluate haulers’ eligibility under the tiered disposal rate structure; and WHEREAS, the tiered disposal rate structure successfully secured new waste volume to the SMRL that increased revenues to the Solid Waste Disposal Fund; and WHEREAS, on November 3, 2020, the City Council adopted Resolution No. 2020- 108 to revise the tiered disposal rate structure for municipal solid waste delivered to SMRL by permitted haulers; and
WHEREAS, the City’s Solid Waste Disposal Fund financial model has demonstrated that costs exceed revenues due to escalating expenses related to operations, maintenance, equipment replacement, and environmental monitoring and reporting, as well as planned capital expenditures related to the construction of a landfill liner extension project to expand disposal capacity at the SMRL in June 2024, the construction of the initial phases of the future Integrated Waste Management Facility at Los Flores during fiscal year 2026-27, and final closure activities of the SMRL beginning in fiscal year 2031-32; and
WHEREAS, in order for the City of Santa Maria to continue to provide a costeffective alternative for waste disposal by permitted haulers and new solid waste haulers and continue to generate additional revenue for the Solid Waste Disposal Fund, the tiered disposal rate structure will be adjusted to provide a disposal fee discount from the current posted general refuse gate rate at SMRL based on tonnages delivered; and 2 WHEREAS, current permitted haulers as well as future permitted haulers and other eligible solid waste haulers delivering new waste volumes to the SMRL will be eligible for the new tiered disposal rate structure.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. Authorize the new tiered disposal rate structure for permitted roll-off haulers and solid waste haulers, commencing January 1, 2024 (Exhibit “A”).

2. Authorize the City Manager or designee to determine the eligibility of permitted roll-off haulers and solid waste haulers for participation under the tiered disposal rate program.

3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 5
th day of December 2023.

ATTEST:

TIERED DISPOSAL RATE STRUCTURE

FOR PERMITTED ROLL-OFF HAULERS AND SOLID WASTE HAULERS

FOR THE SANTA MARIA REGIONAL LANDFILL
EFFECTIVE JANUARY 1, 2024
Tier Monthly
Tonnage
Discounted Rate
per Ton
1 1 – 599.99 $0.00
2 600 – 999.99 $5.00
3 1,000 – 1,499.99 $10.00
4 >1,500 $20.00
FOR THE COUNCIL MEETING OF DECEMBER 5, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Director of Utilities Shad S. Springer
SUBJECT: Adoption of a Resolution Authorizing Disposal Fees for the Santa Maria Regional Landfill Effective January 1, 2024, and January 1, 2025 Description:

The City Council will consider setting disposal fees for the Santa Maria Regional Landfill effective January 1, 2024, and January 1, 2025.

RECOMMENDATION:

Adopt a Resolution authorizing disposal fees for the Santa Maria Regional Landfill effective January 1, 2024, and January 1, 2025.

BACKGROUND:

In 2023, the Utilities Department contracted with HF&H consultants to analyze and update the existing financial model for the Solid Waste Disposal Fund. The model determines operating performance (revenues vs. expenditures) as well as projected impacts on the cash balance of the enterprise fund. The recent analysis evaluated the existing financial plan and forecasts considering current economic and market conditions, regulatory mandates, historical performance, and projects. The financial model was updated to identify sufficient revenues to fund projected operating and capital needs.

Revenues for the Solid Waste Disposal Fund are based on fees collected at the SMRL from all patrons, regardless of the origin of the waste (e.g., Guadalupe, Nipomo, Orcutt, Santa Maria). The last fee adjustment for the SMRL occurred on January 1, 2022. Based on the updated financial model for the Solid Waste Disposal Fund, current SMRL disposal 2 fees are inadequate to generate sufficient revenue for the Solid Waste Disposal Fund to support the forecasted operational and capital expenditures. Additional revenues are needed for expenses related to operations, maintenance, capital equipment replacement, environmental monitoring and reporting, and capital projects.

Increases in expenses related to operations include labor and benefits, household hazardous waste disposal costs and facility operations, recycling park operations, equipment repairs, fuel, and growing regulatory requirements for landfill gas and groundwater systems. In addition, the Utilities Department anticipates significant capital expenditures related to the construction of a landfill liner extension project to expand disposal capacity at the SMRL in June 2024, the construction of the initial phases of the future IWMF at Los Flores during fiscal year 2026/27, and final closure activities of the SMRL beginning in fiscal year 2031/32.

DISCUSSION:

Staff recommends disposal fees for the SMRL (Attachment “A”) to become effective on January 1, 2024, and on January 1, 2025, to provide the additional funding needed to continue sustaining the enterprise fund. The proposed fees are comparable to neighboring disposal facilities to minimize the risk of losing volume and revenue to other disposal sites.

If approved, the updated disposal fees will be publicly posted at the SMRL, including on signage at and near the Scale House, as well as posted to the City Utilities Department webpage.

Disposal fees are not property-related such as rates for water service, sewer service, and refuse collection. As a result, they are not subject to Article XIII D, Section 6 of the California Constitution, commonly referred to as “Prop 218”.

Alternatives
The City Council may elect not to approve the proposed disposal fees. This will lead to inadequate funding of the enterprise fund. To meet projected expenses, other sources of revenue will need to be identified, such as the general fund. Staff does not recommend this option, as the disposal fees should cover ongoing and future costs without subsidy from other sources.

Fiscal Considerations
The proposed disposal fees are estimated to generate additional revenue in the amount of $3,000,000 over the next two fiscal years. This revenue is necessary to help support the long-term viability of the enterprise fund. Staff will continue to monitor and update the financial model and may return to the City Council for consideration of further fee adjustments in the future.

Impact to the City
The proposed disposal fees will help to generate additional revenue for operating and capital needs, while still being competitive with surrounding disposal facilities. 3 Impact to the Community
The fees for the SMRL will continue to provide the community with a local, cost-effective option for the safe disposal of waste.

Attachments
Attachment “A”: Proposed Fee Structure
Attachment “B”: Disposal Fee Comparison
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,

CALIFORNIA, AUTHORIZING DISPOSAL FEES FOR THE SANTA MARIA REGIONAL LANDFILL, EFFECTIVE JANUARY 1, 2024, AND JANUARY 1, 2025 WHEREAS, the City of Santa Maria (“City”) owns and operates the Santa Maria Regional Landfill (“SMRL”) and is currently designing the future Integrated Waste Management Facility at Los Flores, which will require significant future capital outlay for construction; and
WHEREAS, in 2023, the City contracted with a third-party consultant to analyze and update the existing financial model for the Solid Waste Disposal Fund to develop a financial plan that generates sufficient revenue to fund projected ongoing and future operating and capital needs; and
WHEREAS, the updated Solid Waste Disposal Fund financial model predicts that costs will exceed revenues due to escalating expenses related to operations, maintenance, equipment replacement, and environmental monitoring and reporting, as well as planned capital expenditures related to the construction of a landfill liner extension project to expand disposal capacity at the SMRL in June 2024, the construction of the initial phases of the future Integrated Waste Management Facility at Los Flores during fiscal year 2026/27, and final closure activities of the SMRL beginning in fiscal year 2031/32; and WHEREAS, current disposal fees are inadequate to generate sufficient revenue for the Solid Waste Disposal Fund to be sustainable into the future; and WHEREAS, the new disposal fees will be comparable to other neighboring disposal sites to minimize the risk of losing volume and revenue to those disposal sites; and WHEREAS, the new disposal fees will provide the additional funding needed to better sustain the Solid Waste Disposal Fund.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. As of January 1, 2024, and January 1, 2025, the Director of Utilities is hereby authorized and directed to charge, and the Director of Finance is hereby authorized and directed to collect, the disposal fees for Santa Maria Regional Landfill as described in Exhibit “A”; and

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 5
th of December 2023.

ATTEST:

Chief Deputy City Clerk
Mayor
Exhibit A: Disposal Fees for Santa Maria Regional Landfill APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
Interim City Manager
EXHIBIT “A”

FEE DESCRIPTION UNIT FEE

EFFECTIVE
1/1/22
FEE

EFFECTIVE
1/1/24
FEE

EFFECTIVE
1/1/25
Alternative Daily Cover/ADC prorated/ton 25.00 26.00 27.00 Appliances/White Goods each 10.00 15.00 15.00
Cardboard - Unwaxed No Charge
Clean Dirt (Up to 10 yards) load 10.00 11.00 12.00
Clean Dirt (Over 10 yards) load 25.00 26.00 27.00
Clean Green or Wood Waste - Untreated/Unpainted (Up to 1,000 Lbs.) flat *30.00 40.00 42.00 Clean Green or Wood Waste - Untreated/Unpainted (Over 1,000 Lbs.) flat **75.00 79.00 83.00 Commingled Recyclables No Charge
Electronic Waste, up to 5 No Charge
General Refuse - Cars, Sedans, Coupes flat *20.00 21.00 22.00 General Refuse - Pickup Trucks, Trailers (Up to 1,000 lbs.) flat *30.00 45.00 50.00 General Refuse (Over 1,000 lbs) prorated/ton **79.00 90.00 100.00 Hard to Handle (minimum base charge applies) prorated/ton 115.00 150.00 158.00 Inert Material prorated/ton 35.00 45.00 47.00
Mattresses/Box Springs, up to 5 No Charge
Non-Friable Asbestos/Treated Medical Waste (minimum base charge applies) prorated/ton 115.00 150.00 158.00 Non-hazardous Hydrocarbon Impact Soils/NHIS prorated/ton 28.00-115.00 50.00-150.00 50.00-158.00 Tires: Car, Light Truck, Motorcycles - Whole each 8.00 8.00 8.00 Tires: EarthMover each 192.00 192.00 192.00
Tires: Farm & Tractor Equipment each 80.00 100.00 100.00 Tires: Large Truck each 15.00 15.00 15.00
Tires: Shredded See General Refuse
Untarped Loads load - 15.00 15.00
--General refuse includes regular household waste, animal waste, textiles, non-recycables, and non-organics waste. --Hard to Handle includes agricultural plastic, oversized materials, manufactured or mobile homes, boats, vehicles, railroad ties, treated wood waste, mattress residuals, etc. --Inert Material includes asphalt, brick, ceramics, concrete, porcelain, roofing tile, stucco, etc. --The minimum base charge is the equivalent per ton fee. --A new fee type for Untarped Loads has been added to help reduce litter pollution and encourage compliance with California Vehicle Code. --*Current fee schedule is up to 800 pounds. **Current fee schedule is over 800 pounds.

ATTACHMENT "A"
Fee Description Proposed 1/1/2024
SMRL
City of Lompoc
Landfill
Cold Canyon
Landfill
Santa Maria
Transfer Station
Tajiguas (Santa
Barbara County)
Appliances / White Goods $15.00 each First two free for residential, $10.00 thereafter $30 - $60 each $25 - $52 each $1.00 each Clean Green or Wood Waste (Category 1) $40.00 flat fee
up to 1,000 pounds
$10.00 flat fee
up to 500 pounds $77.00 prorated/ton Not Available $25.00 flat fee Clean Green or Wood Waste (Category 2) $79.00 prorated/ton over 1,000 pounds $41.00/ton $77.00 prorated/ton $76.00 - $82.00/tonbased on material type $51.00/ton General Refuse: Cars $21.00 flat fee $15.00 flat fee $45.00 flat fee up to 1,000 pounds
$47.00 flat fee
up to 1,000 pounds
Does not accept
waste from public
General Refuse: Light Pickup Trucks $45.00 flat fee
up to 1,000 pounds
$25.00 flat fee
up to 500 pounds
$45.00 flat fee
up to 1,000 pounds
$47.00 flat fee
up to 1,000 pounds
Does not accept
waste from public
General Refuse $90.00 prorated/ton
over 1,000 pounds $100.00/ton $90.00/ton $82.00/ton $170.00/ton Hard-to-Handle - agricultural plastic, oversized
materials, manufactured or mobile homes, railroad
ties, treated wood waste
$150.00 prorated/ton
($150.00 minimum) $248.34/ton $130.00/ton $155.00/ton $120.00 - $180.00/tonbased on material type Tires, Whole: Cars, Light Pickup Trucks,
Motorcycles $8.00 each $5.00 each $10.00 each $8.00 each $5.00 each Tires, Whole: Large Trucks $15.00 each $10.0 each $130.00 each $18.00 each $7.00 each Tires, Whole: Farm, Tractor Equipment $100.00 each $95.00 each $130.00 each Not Available $82.00 each Tires, Whole: Earthmover $192.00 each $150.00 each $130.00 each Not Available $110.00 each ATTACHMENT "B"

DISPOSAL FEE COMPARISON
FOR THE COUNCIL MEETING OF DECEMBER 5, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Director of Utilities Shad S. Springer
SUBJECT: Adoption of a Resolution Approving an Agreement for Professional Services with Baker-Tilly US, LLP for an Organizational Assessment for the City of Santa Maria Utilities Department
Description:

The City Council will consider approving an agreement with Baker-Tilly US, LLP for an organizational assessment for the Utilities Department and a related increase in budget appropriations to fund the agreement.

RECOMMENDATION:

BACKGROUND:

The Utilities Department is one of ten City of Santa Maria (“City”) departments and has over 120 authorized positions, of which approximately 100 are filled. The Utilities Department is divided into three distinct divisions:
 Water Resources (operating division) includes water, wastewater, sewer collections, storm sewer, regulatory compliance, and engineering and technology; 50 positions.
 Solid Waste (operating division) includes disposal, collections, regulatory compliance, and engineering and technology; 62 positions.  Business (support division) includes department administration, customer service, finance, human capital, and operations support; 11 positions.

Anticipated growth, both regulatory and customer-based, has a significant impact on utilities as it can affect the demand for utility services and availability of resources. As these demands increase, growth can strain existing infrastructure, staffing, and resources. With increased demands and various staffing changes throughout the 2 organization, a comprehensive staffing analysis will assist the Utilities Department in identifying what resources and changes are needed to maintain sustainable operations and prepare for the future.

DISCUSSION:

The City has prioritized workforce recruitment and retention as one of the key initiatives of focus. In consultation with the City Manager’s Office, the Utilities Department developed a goal for Fiscal Year (FY) 2023-24 to initiate an organizational assessment to identify resources and staffing required to both sustain Utilities operations and prepare for the future.

Baker-Tilly US, LLP (“Baker-Tilly”), a consulting and public accounting firm, is currently performing a similar project for the City’s Recreation & Parks Department. As a result, Baker-Tilly was determined to be uniquely qualified to conduct this work for the Utilities Department.

Baker-Tilly and City Utilities staff negotiated a scope of work for the Utilities Department organizational assessment, with input from the City Manager’s Office and City Human Resources Division, along with other terms and conditions that resulted in the attached agreement (Attachment “A”). The total cost of the agreement is $184,000.

The proposed work is anticipated to take approximately seven months and will include data gathering analysis, process mapping, employee and department interviews, peer agency comparisons, staffing models, draft and final reports, and support implementation recommendations. As part of the analysis, Baker-Tilly will also explore opportunities to gain efficiencies from an organizational-wide perspective through an evaluation of the overlapping work with other Departments. For example, capital improvement projects in Public Works and finance-related work in Finance, to recommend alternatives or improvements.

The Utilities Department intends to use the organizational assessment as a roadmap for the resources and staffing needed to be successful in the short- and long term, with a tenyear outlook. It is anticipated this tool will be instrumental to the City in developing Utilities’ future budget requests for City Council consideration.

Alternatives
The City Council may:

1. Not approve the agreement as proposed and direct City staff to issue a Request for Proposals for an Organizational Assessment. This will result in additional staff time and costs for issuing a Request for Proposal. In addition, Baker-Tilly is a qualified, reputable firm already performing similar services for the City, which results in cost-savings to the City through their selection to perform this work, in contrast to the selection of another firm without an established understanding of the City’s overall framework and strategic objectives.

2. Not approve the agreement as proposed and direct City staff to reduce the scope of work under the project, with a correlated reduction in budget. This will result in 3 missed opportunities to pursue a comprehensive and robust evaluation of the Utilities Department as well as a failure to leverage the expertise of the consulting firm selected for the project to fully analyze and consider all strengths, weaknesses, opportunities, and threats that this project presents.

3. Direct City staff not to pursue an Organizational Assessment for the Utilities Department. This will result in the Utilities Department not meeting one of its established FY 2023-24 goals.

Fiscal Considerations
The Utilities Department has budgeted $100,000 for this project in the FY 2023-2024. As part of this contract award, the Utilities Department is requesting an additional appropriation of $84,000 in FY 2023-2024 to fund the proposed agreement.

Impact to the Community
Execution of the agreement enables the Utilities Department to continue meeting its mission statement of providing efficient utility services using progressive innovation, excellent customer service, and the responsible use of public resources for the long-term benefit of the community.

ATTACHMENT
Attachment “A”: Agreement for Professional Services
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,

CALIFORNIA, APPROVING AN AGREEMENT FOR PROFESSIONAL SERVICES

WITH BAKER-TILLY US, LLP FOR AN ORGANIZATIONAL ASSESSMENT FOR THE

CITY OF SANTA MARIA UTILITIES DEPARTMENT AND APPROVING AN INCREASE OF $84,000 IN APPROPRIATIONS FOR FISCAL YEAR 2023-24 WHEREAS, the City of Santa Maria Utilities Department has a goal for fiscal year 2023-24 to initiate an organizational assessment to identify resources and staffing required to both sustain Utilities operations and prepare for the future (the “Project”); and WHEREAS, Baker-Tilly US, LLP, a consulting and public accounting firm that performs organizational assessments was determined to be uniquely qualified to conduct work for the Project; and
WHEREAS, the City Council approved a fiscal year 2023-24 Utilities Department budget that included an appropriation of $100,000 for this Project; and WHEREAS, Baker-Tilly US, LLP and the City of Santa Maria negotiated the terms of an agreement for Baker-Tilly US, LLP to complete the Project; and WHEREAS, as the scope of work for the Project was refined, additional funding needs of $84,000 were identified.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. Authorize the City Manager or designee to enter into an Agreement for Professional Services with Baker-Tilly US, LLP for an Organizational Assessment for the City of Santa Maria Utilities Department, incorporated herein by reference; and

2. Authorize the City Manager or designee to enter into future extensions or amendments to the Agreement consistent with the original terms of the Agreement; and

3. Authorize the City Manager or designee to appropriate additional funding of $84,000 in the Utilities Enterprise Funds ($21,000 each in Funds 003 Solid Waste Collections, 010 Solid Waste Disposal, 004 Wastewater, and 002 Water) for a total allowance of $184,000 for this Project; and

4. Authorize the Chief Deputy City Clerk to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 5
th of December 2023.

ATTEST:

AGREEMENT FOR PROFESSIONAL SERVICES

ORGANIZATIONAL ASSESSMENT
This Agreement is made on December 5, 2023 by and between Baker-Tilly US, LLP, an Illinois Limited Liability Partnership (“Contractor”), and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:

WHEREAS, City has determined the Utilities Department’s Organizational Assessment involves performance of services of a temporary nature (the “Project”); and WHEREAS, City does not have available employees to perform the services for the Project; and
WHEREAS, City has selected Contractor based on their submitted proposal dated October 25, 2023, and based on Contractor’s qualifications to perform the Project, including significant experience in public sector and utilities consulting; and WHEREAS, City has determined Contractor’s rates were fair and reasonable compared to other firms performing similar services; and
WHEREAS, City has requested Contractor perform the services for the Project; and WHEREAS, Contractor is registered or licensed in California to perform the services for the Project.

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01 Term and Termination. The term of this Agreement begins on the first date written above and ends at 11:59 p.m. on December 31, 2024. This Agreement may be extended by mutual consent of the parties. This Agreement may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state, or federal law.

Termination is effective fourteen (14) days after deposit of notice as specified in this Agreement.

2.02 Services to be Performed. Contractor shall determine the method, details, and means of providing services for the Project. More specifically, Contractor agrees to perform the specific services listed in Exhibit “A.”

2.03 City’s Duties. City’s duties under this Agreement are to cooperate with the Contractor in the performance of the Agreement and timely pay invoices.

2.04 Payment. Payment terms under this Agreement are listed in Exhibit “B.”

2.05 Insurance. Contractor shall provide insurance as listed in Exhibit “C.”

2.06 Exhibits. Exhibits “A”, “B”, and “C” are attached and incorporated.

ATTACHMENT "A"
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3. Contractor’s Obligations.

3.01 Minimum Amount of Service. Contractor shall devote sufficient time to perform services under this Agreement efficiently and effectively. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor’s sole discretion, as long as the performance of these extracontractual services does not interfere with or present a conflict with the City's business.

3.02 Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.03 Status. Contractor (including its employees) is an independent Contractor.

3.04 Indemnification. To the fullest extent permitted by law, Contractor shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys’ fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of Contractor or the acts or omissions of an employee, agent or subcontractor of Contractor. The provisions of this paragraph survive completion of the services or the termination of this contract.

The provisions of this section are not limited by the provisions of the section relating to insurance.

4. Miscellaneous

4.01 Notices. All communication relating to the day-to-day activities of this Agreement shall be exchanged between a designated representative of City and a representative of Contractor, listed below. All notices shall be addressed as follows unless a written change is filed with the City:

City: Contractor:

Director of Utilities Shad Springer Managing Director Carol Jacobs City of Santa Maria Baker-Tilly US, LLP
Utilities Department 18500 Von Karman Avenue
2065 East Main Street 10th Floor
Santa Maria, CA 93454 Irvine, CA 92612
If the designated Representative or address of either party changes during the term of this Agreement, a written notice shall be given to the other party prior to the effective date of change.

Any written notices required under this Agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used.

4.02 Compliance With Laws, etc. Contractor shall comply with all laws, including but not limited to the rules and policies of the City, in performing this Agreement.

4.03 Integration. This Agreement constitutes the entire agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this Agreement must be in writing and signed by the appropriate representatives of the parties.

4.04 Interpretation. This Agreement shall be interpreted in accordance with the laws of the State of California.

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4.05 Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06 Warranty of authority. Each person signing this Agreement on behalf of a party warrants that he or she has authority to do so.

4.07 No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.08 Severability. The provisions of this Agreement are severable. If any part of this Agreement is held invalid by a court of competent jurisdiction, the remainder of the Agreement shall remain in full force and effect unless amended or modified by mutual written consent of the parties.

4.09 Submittals. In addition to any other submittals required by this Agreement, Contractor shall submit copies of its current business license and current certificate of workers compensation coverage to the City before beginning work on this Project.

4.10 Prevailing Wage. If applicable, Contractor and all subcontractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code. The Director's determination is on file and open to inspection at www.dir.ca.gov and is referred to and made a part hereof; the wage rates therein ascertained, determined, and specified are referred to and made a part hereof as though fully set forth herein.

CONTINUED ON NEXT PAGE

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IN WITNESS WHEREOF, this Agreement is executed by the parties on the date first written above.
“Contractor” “City”

BAKER-TILLY US, LLP CITY OF SANTA MARIA
an Illinois Limited Liability Partnership a political subdivision of the State of California
By: By:

KATE CROWLEY SHAD S. SPRINGER, P.E., MPA
Principal Director of Utilities
ATTEST
By:

SARAH LANSBURGH
Chief Deputy City Clerk

APPROVED AS TO FORM
Risk Manager
City Attorney
Atty. rev. 2022; Risk rev. 2022 Page 5 of 14
EXHIBIT “A”

SERVICES TO BE PROVIDED

PROJECT UNDERSTANDING
The Utilities Department (“Department”) is one of ten Departments within the City of Santa Maria and has 124 authorized positions (of which approximately 100 are filled). The Department is divided into three divisions: water resources which includes water, wastewater, sewer collections, storm sewer, regulatory compliance, and engineering/technology; solid waste which includes disposal, collections, regulatory compliance, and engineering/technology, and business, which includes department administration, customer service, finance, and operations support.

Anticipated growth, both regulatory and customer-based, has a significant impact on utilities as it can affect the demand for utility services and availability of resources. As these demands increase, they may put a strain on existing infrastructure, staffing, and resources. With increased demands and various staffing changes throughout the organization, the City requires a comprehensive staffing analysis and roadmap for the Department to identify what resources and changes are needed to maintain sustainable operations and prepare for the future with a tenyear outlook.

SCOPE OF WORK
The Contractor will provide a comprehensive analysis of the Department’s structure, staffing, and deployment of services to deliver a comprehensive organizational assessment for the Department.

Throughout the project, the Contractor will keep the City informed as to progress, observations, and initial recommendations. More specifically, the Contractor will perform the following services for the Project:

Activity 1 – Project start up
The Contractor will schedule a kickoff meeting with the City to ensure a clear understanding of objectives and concerns. Prior to the kickoff meeting, Contractor will develop a work plan for the City’s consideration that includes project team roles and responsibilities, the project scope, and the anticipated project timeline. During the kickoff meeting, the work plan and schedule will be discussed and finalized to ensure the proposed work plan and schedule meets the City’s needs.

In addition to covering logistics such as who should be interviewed and communication protocols, the Project approach and timing will be discussed in relation to other activities in the Department. It is agreed that the work associated with this review is in addition to the normal work of the organization and must be integrated in a way that minimizes disruption.

During this activity, the Contractor will also request the City to provide relevant background information such as workload measures, organization charts, position descriptions, historical budget and staffing data, performance indicators, and copies of any previous studies or survey data about the Department.

Contractor Deliverables:

1. Agenda for kick off meeting

2. Work plan and schedule
Atty. rev. 2022; Risk rev. 2022 Page 6 of 14
Activity 2 – Gather information
The Contractor will gather information from the City by conducting interviews and reviewing pertinent documents. This activity will include the following:

Conduct up to 12 interviews which will include the Department’s management team as well as the City Manager and Department Directors (such as Finance, Human Resources, Public Works, and Community Development) with frequent interaction with the Utilities Department as well as the Utility Billing Manager. Interviews will be conducted onsite if schedules allow. The interviews will focus on current operations, future plans, organization structure and priorities, challenges, and opportunities for improvement, in an effort to understand internal perspectives about staffing, the current organization structure, and the Department’s current capabilities contrasted with its future needs.

Conduct a series of site visits of Department facilities (for example, the Santa Maria Regional Landfill, Los Flores (the site of the future landfill), the Wastewater Treatment Plant, etc.) and related operations and activities to gain further understanding of the Department’s work. The visits will be viewed through multiple perspectives to examine the impacts of each site as well as gain an understanding of the direction of the Department’s overall mission and planned future growth.

To ensure the broadest level of input and to convey that all staff views will be considered, administer a Department survey to employees. With many Department employees in the field, the survey will be made accessible and convenient for all employees to participate.

The survey will be developed in collaboration with project leaders.

The Contractor will provide a detailed analysis of survey results which will inform the analysis and recommendations.

Review of a variety of documents and materials available, such as organization charts, position descriptions, historical budget and staffing data, performance measures, copies of any previous studies, “master plans” or survey data about the Department, the Public Works Department Organizational Review Final Report, and other items that will help provide an overview of the flow of the work being carried out.

Based on the interviews, site visits, survey, and through review of background information, the Contractor will develop an understanding of how resources are being utilized and identify areas where the Department can improve its efficiency and effectiveness. The Contractor will formulate detailed recommendations for improvement and support the Department's efforts to meet the current and future needs of the Department.

Deliverables:

1. Up to 12 interviews (onsite if schedules allow, or remote)

2. Site visits to all Department facilities

3. Department survey

4. Detailed analysis of survey results to be incorporated in reports Activity 3 – Conduct process mapping
The Contractor will conduct two half-day on-site process mapping sessions focused on the process between the Utility Billing Division and Department operations staff. The mapping sessions will include: 1) customer management and customer service function (to include customer registration, new accounts, inquiries, billing changes and calls for service), and 2) payment processing functions related to solid waste, water, and sewer charges. The process mapping sessions will include key members of City staff who are typically involved in the review and decision-making process.

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The Contractor will create process map diagrams to show the current processes. After analyzing the workflow and staff input, proposed process map diagrams will be drafted to illustrate recommended process changes to gain efficiency.

Deliverables:

1. Two half-day onsite process mapping sessions

2. Current and proposed process map diagrams
Activity 4 – Review organizational structure
The Contractor will analyze the Department’s structure to ensure that it is optimally configured to effectively carry out its mission, both now and in the future. This organization structure review will be conducted in an iterative manner in conjunction with Activities 5 and 6 as organizational insights are expected from peer comparisons and the detailed analysis of the Department. The Contractor will also analyze the best location for utility billing and other finance-related functions during this review, which are also further discussed as part of Activity 6.

Throughout this process, Contractor will identify areas of alignment as well as any existing or potential gaps that may hinder the organization's ability to fulfill its objectives. These will be reflected in potential organization structure adjustments to reflect existing needs and anticipate future workloads, ensuring that the organization is well-positioned to meet its goals effectively.

The analysis will identify observations and preliminary recommendations for improvement based on the unique needs of the Department. As part of this activity, Contractor will develop an organization chart of the current structure as well as a proposed structure.

Deliverables:

1. Current and proposed organizational charts by positions and program area Activity 5 – Conduct a staff analysis, peer comparison, and develop staffing model The Contractor will perform a staffing analysis of the Department to evaluate the Department’s current staffing levels and workload measures. This analysis will involve comparing the workload demands to the existing staffing resources, taking into consideration the Department’s objectives and industry standards. Contractor will ensure that the staffing analysis is aligned with the findings and recommendations from the operational assessment, ensuring that any adjustments in staffing levels support the implementation of best practices and overall operational effectiveness. The insights gained from the analysis will inform the development of a robust staffing model that aligns the workforce with the Department's objectives and enables the Department to effectively meet the demands of its stakeholders.

Using criteria established in collaboration with the Department and keeping in mind the uniqueness of the agency, the Contractor will identify and reach out to up to five peer agencies for comparison with Santa Maria. The Contractor will prepare an objective analysis to aid in selecting peers that will provide insightful analysis. After selecting the agencies, the Contractor will prepare a detailed questionnaire to compile information from the peers.

The Contractor will then develop a comprehensive staffing model that takes into consideration both current and anticipated workload demands. This model will be based on industry standards and best practices, as well as an analysis of peer agencies and City staffing standards.

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The Contractor will develop this model and include a dashboard and appropriate variable factors so as to maximize utility to the City. The Contractor will utilize this model to project staffing growth needs under a number of different scenarios and identify any areas of concern or potential areas for improvement.

Deliverables:

1. Staffing analysis

2. Detailed questionnaire

3. Staffing model (Excel)
Activity 6 – Conduct analysis
During this activity, Contractor will analyze the information collected above and examine the:
1) Strategic management system and associated planning needs. To effectively manage the growth of the Utilities Department, it will be necessary to implement a strategic management system (the grouping of processes, procedures and practices used to plan, manage and assess the work of the organization) that includes regular planning and evaluation of Departmental goals and objectives. A strategic management system will be essential for ensuring that the Utilities Department can successfully navigate the challenges and opportunities presented by a growing community. Performance measures will be recommended that align with the City’s overall framework to enable this to occur effectively.
2) Efficiency opportunities. Evaluate and consider opportunities to gain efficiencies and improvements through consolidation of the financial functions (in part or whole) and/or the overall group within the Utilities Department, including utility billing and other financial functions occurring within the Utilities Department.
3) Partnership with the Department of Public Works for the coordination of utilities Capital Improvement Projects (CIPs). Currently, design and construction of some of the utilities CIPs are being overseen by the Department of Public Works. However, it was recently recommended that that work be transferred to the Utilities Department as a result of another study; that recommendation will be evaluated and the Contractor will recommended path(s) forward based on the interview, assessment, and evaluation processes.
4) New infrastructure demands and associated CIP impacts based on anticipated growth.

As Santa Maria continues to grow, there will be an increased demand for utilities infrastructure such as water, wastewater, and solid waste services. The Utilities Department will need to be prepared to address these demands by identifying necessary upgrades and expansions to the current infrastructure. This will require a thorough understanding of the current infrastructure and an ability to anticipate future needs. The Contractor will identify potential capacity constraints and evaluate the need for new facilities or equipment.
5) Business operations needs given growth in utility operations and other factors including automation opportunities. This will include an evaluation of the Department’s current business processes, systems, and technology infrastructure, as well as a review of industry best practices. Based on this analysis, the Contractor will provide recommendations for optimizing the Department’s business operations to support growth. 6) Internal services and personnel support throughout the Department. As the Department grows, there will be a need for increased internal services and personnel support to ensure that all employees have the necessary resources to do their jobs effectively. The Atty. rev. 2022; Risk rev. 2022 Page 9 of 14
Contractor will conduct a review and provide recommendations to ensure the Department has the necessary staffing levels to support its operations. 7) Complex and dynamic regulatory environment. As regulations governing Utilities functions increase and grow in complexity, the City must be prepared to address regulatory demands which will include increased monitoring and reporting, developing and implementing programs for compliance, and planning, designing, and constructing infrastructure to maintain compliance. These regulations include but are not limited to the state mandated organics program (SB 1383), PFAS, the wastewater treatment plant general permit, the MS4 trash amendments, post construction requirements, water service lines, etc.

Activity 7 – Report results
During this activity, Contractor will report results as described below.

Prepare observations and preliminary recommendations and meet with City leaders to review them. This will be an opportunity to discuss what was learned and observed during the analysis and then receive City feedback about the proposed opportunities for improvement. This discussion provides a preview of the issues and recommendations that will be addressed in the project report.

Prepare a draft report that details methodology, analysis of relevant issues, and recommendations. City will have an opportunity to review and comment on the draft report before the final report is prepared. The report recommendations will be organized in an easy-to-understand format and presented in a positive manner. Reviewing the draft report with the project team will ensure factual accuracy and ensure the report is of maximum utility. Recommending actions will result in meaningful operational improvements that can be implemented in the “real world” environment.

The City will vet the draft report for accuracy. In addition to vetting the report for accuracy, the draft review provides an opportunity to discuss the recommendations and to identify implementation issues. Once comments have been received, the final project report will be prepared, peer reviewed, and then transmitted to the City.

Deliverables:

1. Draft and final report
Activity 8 – Support implementation
The reports and resulting recommendations become tools for setting priorities and for developing work plans. After completing the final report, Contractor will prepare a draft Implementation Action Plan incorporating each recommendation. The draft action plan sets forth the steps required for implementation, assigns responsibility for action, and assigns a priority level (immediate, near or long term) for initiating each recommendation.

The action plan is prepared as a draft and becomes final once the City integrates the action steps into a work plan that includes dates for planned completion. The action plan offers an important management tool for actual implementation of the work reflected in the project report.

Deliverables:

1. Draft implementation plan
Atty. rev. 2022; Risk rev. 2022 Page 10 of 14
Optional Activity 9 – Prepare additional process maps
There are several functions (for example, water meter installation and removals, maintenance, and meter reading; billing cycle management; bill preparation and distribution; water service interruptions; compliance and reporting; data management and system changes; and/or solid waste container deliveries, removals, replacements, and additional “extra” services) associated with the utility billing function. If additional process maps are desired, Contractor will conduct additional process mapping sessions and develop additional current and proposed processes.

At the City’s option, this may also include a process map for the coordination of Utilities CIP Project Delivery.

Deliverables:

1. Additional process maps

SCHEDULE
Activity Proposed Schedule
Activity 1 – Project start up Weeks 1-4
Activity 2 – Gather information Weeks 2-8
Activity 3 – Conduct process mapping Weeks 6-14
Activity 4 – Review organizational structure Weeks 6-14 Activity 5 – Conduct a staff analysis, peer comparison and develop staffing model
Weeks 8-14
Activity 6 – Conduct analysis Weeks 12-20
Activity 7 – Report results Weeks 20-24
Activity 8 – Support implementation Weeks 24-26
Optional Activity 9 – Prepare additional process maps TBD Atty. rev. 2022; Risk rev. 2022 Page 11 of 14
EXHIBIT “B”

PAYMENT
I. PROGRESS AUTHORIZATION
Written authorization to proceed from the City authorizes the Contractor to generate the

NOT-TO-EXCEED COST OF ONE HUNDRED EIGHTY-FOUR THOUSAND DOLLARS AND ZERO CENTS ($184,000.00) IN FEES for above listed tasks, inclusive of all fees and expenses as well as the optional Activity 9 (for up to two additional process maps).

TOTAL NOT-TO-EXCEED COSTS: $184,000.00
The City reserves the right to withhold any amount if unsatisfied with the service the Contractor provides or if the Contractor exceeds this written authorization for the above not-to-exceed costs.

II. INVOICE PROCEDURE
The Contractor shall invoice monthly as activities are completed. The Contractor's bills shall include a description of the work completed.

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EXHIBIT “C”

Architects' and engineers' coverage is to be endorsed to include contractual liability. v) Contractor’s Pollution liability insurance applicable to the work being performed. vi) Cyber Liability insurance as applicable to the work being performed and appropriate to the Contractor’s profession. Such coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Contractor in this Agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations. 2) Minimum Limits of Insurance
a) Contractor shall maintain limits no less than:
i) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
ii) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. iii) Workers’ Compensation: Statutory limits.
iv) Employer's Liability: $1,000,000 per accident for bodily injury or disease. v) Errors and Omissions Liability: $1,000,000 per occurrence or claim, $2,000,000 aggregate.
vi) Contractors Pollution Liability: $2,000,000 per occurrence or claim, $2,000,000 aggregate.
vii) Cyber Liability: $2,000,000 per occurrence or claim, $2,000,000 aggregate.

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3) Self-insured Retentions
Self-insured retentions must be declared to and approved by City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.
4) Other Insurance Provisions
a) The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
i) The City of Santa Maria, its officers, officials, employees, and volunteers are to be covered as additional insureds on the policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used). ii) For any claims related to this project, Contractor's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of Contractor's insurance and shall not contribute with it. iii) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be cancelled or reduced, except with notice stating the title of this Agreement to the City. All notices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested. iv) Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not City has received a waiver of subrogation endorsement from the insurer. v) If any of the required policies provide claims-made coverage:
(1) The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.
(2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. (3) If coverage is cancelled or non-renewed, and not replaced with another claimsmade policy form with a Retroactive Date prior to the Agreement effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.
5) Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.
6) Verification of Coverage
a) Contractor shall furnish City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause.

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b) All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications, at any time. 7) Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

FOR THE COUNCIL MEETING OF DECEMBER 5, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Director of Utilities Shad S. Springer
SUBJECT: Adoption of a Resolution Approving an Agreement for Professional Services with Carollo Engineers, Inc. for Wastewater Treatment Plant Program Management Services
Description:

The City Council will consider approving an agreement with Carollo Engineers, Inc. for Wastewater Treatment Plant Program Management Services.

RECOMMENDATION:

Adopt a Resolution approving an agreement for professional services with Carollo Engineers, Inc. for Wastewater Treatment Plant Program Management Services.

BACKGROUND:

Prior to February 2022, the City of Santa Maria (“City”) was permitted under Central Coast Regional Water Quality Control Board (“Central Coast Water Board”) Order No. R3-2010- 0001 for individual waste discharge requirements for discharges of domestic wastewater to land from the City Wastewater Treatment Plant (“WWTP”), located on South Black Road in Santa Maria.

On September 25, 2020, the Central Coast Water Board adopted General Waste Discharge Requirements Order No. R3-2020-0020 for Discharges from Domestic Wastewater Systems with Flows Greater than 100,000 Gallons per Day (the “General Permit”). The City was required to enroll under the General Permit and meet its increased and more stringent discharge requirements. The WWTP cannot currently meet the requirements; as a result, the City will need to upgrade the WWTP. The project will be significant in both scale, cost, and estimated to take ten years to complete.

On March 17, 2023, the Utilities Department released a Request for Qualifications for WWTP Program Management Services (“RFQ”) inviting qualified firms to provide programmatic support for the project, including updating the Wastewater Master Plan, with an evaluation of existing operations, treatment alternatives, and feasibility studies; 2 establishing a time schedule to achieve compliance; and developing cash flow and funding scenarios.

The RFQ was sent to 12 qualified firms and submittals were received from two firms: (1) Carollo Engineers, Inc. and (2) Geosyntec Consultants, Inc. The two submittals received were evaluated and ranked by a selection committee based on the firms’ expertise (25 points), experience (25 points), and project strategy and approach (50 points). Following the selection committee’s comprehensive evaluation of submittals in consideration of the above published RFQ rating criteria, interviews with both firms and subsequent discussions, Carollo Engineers, Inc. was selected to provide the services for the project.

In consideration of the timeliness of the work to be accomplished before deadlines issued to the City by the Central Coast Water Board, the City, and Carollo Engineers, Inc. entered into a June 30, 2023, agreement, and subsequent October 30, 2023, amendment, (Attachments “A-1”, and “A-2”, respectively) for immediate, critical services to be performed by Carollo Engineers, Inc. for this project, as authorized by City Purchasing Guidelines.

DISCUSSION:

The proposed agreement for professional services (Attachment “B”) covers the scope of work for Phase 1, which will cover approximately the first 18 months of the program management services to be provided by Carollo Engineers, Inc. Phase 1 will be focused on regulatory support, current WWTP performance, environmental processes, updating the Wastewater Master Plan, evaluating percolation pond capacity, funding, and stakeholder outreach. The estimated cost for the scope of work in Phase 1 is $1,902,274.

Following the initial Phase 1 scope of work, the City and Carollo Engineers, Inc. have agreed to negotiate the subsequent Phase 2 scope of work. That work will include program management related to the delivery, design, construction, start-up, and commissioning of the new WWTP facilities required to achieve compliance with the new General Order. This will require the execution of a written amendment to detail the Phase 2 scope and budget.

The proposed term of the agreement for Phase 1 is through June 30, 2025, but the term will be extended with Phase 2.

Alternative(s)
The City Council may reject both submittals and direct City staff to issue a new RFQ for program management services. This will result in additional staff time and costs to issue a new RFQ. In addition, the additional time required will not allow the City to meet the compliance timeline dictated by the Central Coast Water Board.

Environmental Review
The subject of this item, Program Management Services, does not require environmental review. However, implementation of future projects developed as part of Program Management Services may require some level of environmental review. Specifically, the 3 Phase 1 scope includes the preparation of review documentation pursuant to CEQA, as well as the necessary environmental documentation to satisfy the requirements of the Clean Water State Revolving Fund Program Operating Agreement between the United States Environmental Protection Agency and the State Water Resources Control Board.

The Phase 1 scope assumes that a Mitigated Negative Declaration supported by the Initial Study will be the appropriate level of CEQA documentation. If potentially significant and unavoidable impacts are identified for selected projects, a Focused Environmental Impact Report will be required, which will require an adjustment to the scope and budget.

Fiscal Considerations
Costs for the proposed agreement are budgeted in the Wastewater Enterprise Fund.

Because the full scope of the modifications to the WWTP cannot be known at this time, it is not possible to estimate costs to achieve compliance under the General Permit.

Projects to update and modify treatment at other treatment plants throughout the region have cost more than $100 million. In comparison, those projects had different requirements and were generally smaller in size. It is anticipated the City’s cost for compliance will be significantly higher due to inflation, size, and complexity.

As the new Wastewater Master Plan is developed and the necessary improvements for compliance are identified, a better understanding of overall costs will be achieved, as well as strategies for funding those costs.

Impact to the Community
The City intends to modify the existing WWTP to serve the community’s current and future growth in a sustainable, reliable, cost-effective, and resilient manner. These modifications must be managed in a smooth and integrated manner with active WWTP operations and to comply with the Central Coast Water Board’s General Order.

ATTACHMENTS
Attachment “A-1” Agreement with Carollo Engineer Inc. for Interim Scope, dated June 30, 2023 Attachment “A-2” Amendment with Carollo Engineer Inc. for Interim Scope, dated October 30, 2023 Attachment “B” Agreement with Carollo Engineer Inc. for Phase 1 Scope, dated December 5, 2023 Atty. rev. 2023; Risk rev. 2023 Page 1 of 23

AGREEMENT FOR PROFESSIONAL SERVICES

WASTEWATER TREATMENT PLANT PROGRAM MANAGEMENT SERVICES
This Agreement is made on June 30, 2023 by and between Carollo Engineers, Inc., a Delaware corporation (“Contractor”), and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01 Term and Termination. The term of this Agreement begins on the first date written above and ends at 11:59 p.m. on June 30, 2025. This Agreement may be extended by mutual consent of the parties. This Agreement may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state, or federal law.

Termination is effective fourteen (14) days after deposit of notice as specified in this Agreement.

2.03 City’s Duties. City’s duties under this Agreement are to cooperate with the Contractor in the performance of the Agreement and timely pay invoices as outlined in Exhibit “C”. In addition, City shall furnish Contractor available studies, reports and other data pertinent to Contractor's services; obtain or authorize Contractor to obtain or provide additional reports ATTACHMENT "A-1"
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and data as required; furnish to Contractor services of others required for the performance of Contractor's services hereunder, and Contractor shall be entitled to use and reasonably rely upon all such information and services provided by City or others in performing Contractor's services under this Agreement. Additionally, the City shall arrange for access to and make all provisions for the Contractor to enter upon public and private property as required for the Contractor to perform services hereunder.

2.04 Notice to Proceed. The City’s Notice to Proceed with Interim Scope of Work for WWTP Program Management Services dated June 30, 2023, issued to Contractor, is provided in Exhibit “B”.

2.05 Payment. Payment terms under this Agreement are listed in Exhibit “C”. The City agrees to timely review invoices for approval and promptly submit for payment processing.

2.06 Insurance. Contractor shall provide insurance as listed in Exhibit “D.”

2.07 Exhibits. Exhibits “A”, “B”, “C”, and “D” are attached and incorporated.

3. Contractor’s Obligations.

3.02 Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.03 Status. Contractor (including its employees) is an independent Contractor.

No employer/employee relationship exists between Contractor and City. Contractor's assigned personnel shall not be entitled to any benefits payable to employees of City. City is not required to make any deductions or withholdings from the compensation payable to Contractor under this Agreement. Contractor (as a business entity, including its employees) is a “design professional” as defined by California Civil Code section 2782.8(c)(3).

3.04 Indemnification. To the fullest extent permitted by law, Contractor shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys’ fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of Contractor including its employees. The provisions of this paragraph survive completion of the services or the termination of this contract. The provisions of this section are not limited by the provisions of the section relating to insurance. In no event shall the cost to defend charges Contractor exceed Contractor’s proportionate percentage of fault.

3.05 Warranties and Damages. Contractor shall not be responsible for warranties, guarantees, fitness for a particular purpose, breach of fiduciary duty, loss of anticipated profits or for economic, incidental, liquidated, or consequential damages to City any third party. Additionally, Contractor shall not be responsible for acts and decisions of third parties, including governmental agencies, other than Contractor’s subconsultants, that impact project completion and/or success.

3.06 Standard of Care. Contractor shall complete the services required hereunder in accordance with the prevailing standard of care by exercising the skill and ability ordinarily required of consultants performing the same or similar services, under the same or similar circumstances, in the State of California.

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3.07 Estimates and Projections. In providing opinions of cost, financial analyses, economic feasibility projections, schedules, and quantity and/or quality estimates for potential projects, Contractor has no control over cost or price of labor and material; unknown or latent conditions of existing equipment or structures that may affect operation and maintenance costs; competitive bidding procedures and market conditions; time or quality of performance of third parties; quality, type, management, or direction of operating personnel; the incoming water quality and/or quantity; the way City’s plant(s) and/or associated processes are operated and/or maintained; and other economic and operational factors that may materially affect the ultimate project elements, including, but not limited to, cost or schedule. Therefore, Contractor makes no warranty that City’s actual project costs, financial aspects, economic feasibility, schedules, and/or quantities or quality realized will not vary from Contractor’s opinions, analyses, projections, or estimates.

3.08 Delays. Contractor is not responsible for damage or delay in performance caused by events beyond the reasonable control of Contractor. In the event Contractor's services are suspended, delayed, or interrupted for the convenience of City or delays occur beyond the reasonable control of Contractor, an equitable adjustment in Contractor's time of performance and cost of Contractor's personnel and subcontractors may be made.

4. Miscellaneous

City: Contractor:

Attn: Shad Springer Attn: Graham Juby, Vice President
City of Santa Maria Carollo Engineers, Inc.

Utilities Department 3150 Bristol Street
2065 East Main Street Costa Mesa, CA 92620
Santa Maria, CA 93454
If the designated Representative or address of either party changes during the term of this Agreement, a written notice shall be given to the other party prior to the effective date of change.

4.02 Compliance With Laws, etc. Contractor shall comply with all laws, including but not limited to the rules and policies of the City, in performing this Agreement.

4.04 Interpretation. This Agreement shall be interpreted in accordance with the laws of the State of California.

4.05 Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06 Warranty of authority. Each person signing this Agreement on behalf of a party warrants that he or she has authority to do so.

4.07 No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

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4.11 Third Parties. The services to be performed by Contractor are intended solely for the benefit of City. No person or entity not a signatory to this Agreement shall be entitled to rely on Contractor's performance of its services hereunder, and no right to assert a claim against Contractor by assignment of indemnity rights or otherwise shall accrue to a third party as a result of this Agreement or the performance of Contractor's services hereunder.

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IN WITNESS WHEREOF, this Agreement is executed by the parties on the date first written above.
“Contractor” “City”
CAROLLO ENGINEERS, INC. CITY OF SANTA MARIA
a Delaware corporation, authorized to do a political subdivision business in the State of California of the State of California By: By:

GRAHAM JUBY SHAD S. SPRINGER, P.E., MPA
Vice President Director of Utilities
By: ATTEST

ANNE PRUDHEL
Senior Vice President
By:

RHONDA M. WHITE, CMC
Chief Deputy City Clerk

APPROVED AS TO FORM
Risk Manager
City Attorney
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EXHIBIT “A”

SERVICES TO BE PROVIDED

PROJECT UNDERSTANDING
The City has selected the Contractor (referred to in this Exhibit “A” as “Carollo”) to provide Wastewater Treatment Plant Program Management Services. Due to the urgency to respond to the Notice of Applicability (NOA), incorporated herein by reference, issued by the Central Coast Water Board (Water Board) on June 16, 2023, Carollo will begin some early work to assist the City with the response to the Water Board. In addition, Carollo will also begin work on some other tasks related to the NOA that need to be started promptly as they provide additional information that will be needed as part of follow-up discussions with the Water Board. It is anticipated that the interim scope period may last up to three months, by which time the Agreement for the overall project should be in place. The scope of work items to be undertaken during the interim period are described below. Since there will be ongoing adjustments to the scope to accommodate changes needed based on feedback from the Water Board, some of these tasks will not be completed until the full contract is in place.

SCOPE OF WORK
Task A – Project Management and Administration
Provide project management during the interim scope phase to monitor work, budget, and schedule. This includes invoice preparation and coordination with the City’s Project Manager and staff, Carollo’s project team, and subconsultants.

As part of this project management task, Carollo will complete the following:

1. Set up the project and project controls, contract with required subconsultants for work in Tasks B and C and establish a regular meeting schedule with the City for this interim period.

2. Maintain on a monthly basis an updated project schedule outlining all tasks, durations, milestone dates, and the City’s review periods.

3. Provide quality assurance and quality control (QA/QC) reviews throughout the course of the project. Provide reviews of all work products, incorporate the City’s comments into all deliverables while adhering to industry practices and standards.

4. Throughout the course of the interim period, we anticipate up to three monthly meetings, and weekly Teams meetings with City staff.

5. Other meetings will be scheduled as needed.

Deliverables: Monthly updated project schedule, meeting agendas, meeting minutes, monthly invoices, and presentation materials, all submitted in electronic (PDF) format.

Task B – Immediate Action Assistance

1. Contract with Larry Walker and Associates to provide permit assistance.

2. Develop a draft letter response to the Water Board based on concerns/issues identified in the NOA and submit it to the City for review by July 6th. The letter will address the issues addressed by Carollo in Exhibit “B” under the Immediate Action heading and will Atty. rev. 2023; Risk rev. 2023 Page 7 of 23
request a follow up meeting (Teams or in person) in August 2023, with the Water Board (Cecile Blancarte and Jennifer Epp) to discuss the items in question, and also to obtain clarity on other aspects of the NOA.

3. Meet virtually with the City as needed to discuss the draft response and make edits as needed. The City will submit the response to the Water Board by July 14, 2023.

4. Meet virtually or in person with the Water Board in August 2023 to discuss the City’s response to the NOA.

5. Provide additional follow-up with the City based on the August meeting.

Deliverables: Draft letter to the Water Board, updates to the letter, final letter to the Water Board, all in electronic format.

Task C – Short Term Action Assistance
Carollo will assist the City as identified in Exhibit “B” under the Short-Term Action heading, including:

1. Beginning work on the Compliance Plan. The City is required to submit a Compliance Plan by June 16, 2024. Work on developing the contents for this Plan will begin once the July 14th letter to the Water Board has been submitted – Task B. The Compliance Plan is required to include the selection of the Option under which the WWTP effluent is to be permitted; that is Option 1 (meeting the General Permit plant effluent limits – shown in Table 7 of the NOA), or Option 2 (meeting the in-ground limits and implementing a groundwater monitoring plan). Deciding on Option 1 or Option 2 will depend on the Water Board’s response to the City’s July 14th letter, as well as other factors that will need to be investigated. Work on the Compliance Plan will not be completed during the Interim period.

2. Beginning work on the Monitoring Program. The NOA stipulates that the City must begin their Monitoring Program on October 1, 2023. Assuming the City has an accepted Monitoring Plan in place, this should not be an issue. However, the Water Board did indicate that the current monitoring well arrangement is not adequate. This will require some discussions with the Water Board, and if modifications to the existing Monitoring Plan are required, this work will need to begin right away, or the start date for monitoring will need to be pushed out. Assisting the City with setting up the GeoTracker site for uploading reports for the Water Board.

3. Assisting the City with addressing the trickling filter performance and BOD , including:
a. Providing on-going support to the City during the investigation of options to improve the current trickling filter performance.
b. Providing plant operational support with an on-site person (Chris Vasquez) to work with the Chief Plant Operator for about a week to see if trickling filter performance can be improved.
c. Developing a testing plan and conduct on-site jar testing for BOD removal in the primary clarifiers, evaluate the performance, and prepare Technical Memorandum No. 1 summarizing the results and recommendations.
d. Reviewing the historical septage hauler information. Prepare Technical Memorandum No. 2 summarizing the findings and recommendations with respect to the ability to segregate some septage flow and treat it directly in the anaerobic digesters.

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4. Begin work on the Percolation Pond Capacity Analysis. Hire GSI and Yeh and Associates to conduct the analysis. Complete a desktop analysis to review existing geotechnical and subsurface data, historical performance, and previous studies and interviews with WWTP staff.

5. Compile Technical Memorandum No. 3 to summarize data and recommend next steps.

6. Begin work on the CEQA/Environmental process. Hire LSA to begin work on developing the CEQA strategy for the Program and to start identifying known habitat and cultural areas that will assist with the siting of future facilities. Additional CEQA activities will follow as part of the subsequent Scope of Work.

Deliverables: Draft and final versions of Technical Memoranda No. 1, 2, and 3, all in electronic format.

Assumptions
The following assumptions were used to develop the above Scope of Work:

1. This interim scope of work phase is expected to last up to three months.

2. Not all tasks will be fully completed as part of the interim phase. Any open tasks will be rolled over into the subsequent Scope of Work.

3. Carollo will complete the work on a time and material basis with a not-to-exceed limit of $75,000.

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EXHIBIT “B”

NOTICE TO PROCEED

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EXHIBIT “C”
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PAYMENT
I. PROGRESS AUTHORIZATION
Written authorization to proceed from the City authorizes the Contractor to generate the

NOT-TO-EXCEED COST OF SEVENTY-FIVE THOUSAND DOLLARS AND ZERO CENTS ($75,000.00) IN FEES for above listed tasks.

TOTAL NOT-TO-EXCEED COSTS: $75,000.00
The City reserves the right to withhold any amount if unsatisfied with the service the Contractor provides or if the Contractor exceeds this written authorization for the above not-to-exceed costs.

II. INVOICE PROCEDURE
The Contractor's bills shall be substantiated by appropriate documentation, and include an itemized listing of personnel, sub-Contractors, and other direct costs incurred.

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EXHIBIT “D”

INSURANCE
Contractor shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Contractor, his/her agents, representatives, or employees. If Contractor maintains broader coverage and/or higher limits than the minimums shown below, City requires and shall be entitled to the broader coverage and/or higher limits maintained by Contractor.
1) Minimum Scope of Insurance
a) Coverage shall be at least as broad as:
i) Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.
ii) Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1); or if Contractor has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).
iii) Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.
iv) Errors and Omissions liability insurance appropriate to the Contractor's profession. v) Contractor’s Pollution liability insurance applicable to the work being performed. vi) Cyber Liability insurance as applicable to the work being performed and appropriate to the Contractor’s profession. Such coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Contractor in this Agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations. 2) Minimum Limits of Insurance
a) Contractor shall maintain limits no less than:
i) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
ii) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. iii) Workers’ Compensation: Statutory limits.
iv) Employer's Liability: $1,000,000 per accident for bodily injury or disease. v) Errors and Omissions Liability: $1,000,000 per occurrence or claim, $2,000,000 aggregate.
vi) Contractors Pollution Liability: $2,000,000 per occurrence or claim, $2,000,000 aggregate.
vii) Cyber Liability: $2,000,000 per occurrence or claim, $2,000,000 aggregate. 3) Self-insured Retentions
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Self-insured retentions must be declared to and approved by City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.
4) Other Insurance Provisions
a) The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
i) The City of Santa Maria, its officers, officials, employees, and volunteers are to be covered as additional insureds on the policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used). ii) For any claims related to this project, Contractor's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of Contractor's insurance and shall not contribute with it. iii) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be cancelled or reduced, except with notice stating the title of this Agreement to the City. All notices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested. iv) Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not City has received a waiver of subrogation endorsement from the insurer. v) If any of the required policies provide claims-made coverage:
(1) The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.
(2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. (3) If coverage is cancelled or non-renewed, and not replaced with another claimsmade policy form with a Retroactive Date prior to the Agreement effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.
5) Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.
6) Verification of Coverage
a) Contractor shall furnish City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. b) All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work Atty. rev. 2023; Risk rev. 2023 Page 23 of 23
beginning shall not waive Contractor’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications, at any time. 7) Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

ENDORSEMENT

NOTICE OF CANCELLATION TO DESIGNATED ENTITY(IES)
Company
Named Insured
Company
Damages Defense Expenses Company
Named Insured
Named Insured
Company
Named Insured
Named Insured
Company
Company
POLICY NUMBER:CUP-1S956429 ISSUE DATE: 7/4/2023

DESIGNATED ENTITY - NOTICE OF

CANCELLATION PROVIDED BY US
This endorsement modifies insurance provided under the following:
30 ANY PERSON OR ORGANIZATION TO WHOM YOU HAVE AGREED IN A WRITTEN

CONTRACT THAT NOTICE OF CANCELLATION OF THIS POLICY WILL BE GIVEN, BUT ONLY IF 1. YOU SEND US A WRITTEN REQUEST TO PROVIDE SUCH NOTICE,

INCLUDING THE NAME AND ADDRESS OF SUCH PERSON OR ORGANIZATION, AFTER

THE FIRST NAMED INSURED RECEIVES NOTICE FROM US OF THE CANCELLATION OF THIS POLICY, AND 2. WE RECEIVE SUCH WRITTEN REQUEST AT LEAST 14 DAYS BEFORE. THE BEGINNING OF THE APPLICABLE NUMBER OF DAYS SHOWN IN THIS ENDORSEMENT.

If we cancel this policy for any statutorily
permitted reason other than nonpayment of
premium, and a number of days is shown for
cancellation in the schedule above, we will mail
notice of cancellation to the person or organization
shown in the
will mail such notice to the
address shown in the schedule above at least
the number of days shown for cancellation in
the schedule above before the effective date of
cancellation.
© 2011 The Travelers Indemnity Company. All rights reserved.

Atty Rev. 2019 Page 1 of 5
AMENDMENT NO. 1

AGREEMENT FOR PROFESSIONAL SERVICES
This Amendment No. 1 to Agreement for Professional Services is made and entered into as of October 30, 2023, by and between Carollo Engineers, Inc., a Delaware corporation Consultant , and the City of Santa Maria, a California Municipal Corporation and charter city , in Santa Maria, California, based on the following recitals:

WHEREAS, on June 30, 2023, the City and the Consultant entered into an Agreement for Professional Services concerning Wastewater Treatment Plant Program Management Services ; and
WHEREAS, the City now requires additional urgent services related to the existing percolation pond capacity, of which such services are also of a professional, technical, and temporary nature; and
WHEREAS, the City continues to not have available employees to perform the specialized services for the Project; and
WHEREAS, the City has requested the Consultant continue to perform services for the Project; and
WHEREAS, the Consultant remains registered or licensed in California to perform professional and technical services for the Project; and WHEREAS, the Consultant remains qualified, willing, and able to perform the work required by the City to complete the Project, as an amendment to the Agreement referenced above.

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. Amendments.

Exhibit A-1 Services to be Provided. Exhibit A-1 is hereby attached and incorporated.

Exhibit C-1 Payment. Exhibit C-1 is hereby attached and incorporated.

3. Other terms and conditions remain the same. All other terms and conditions of the original Agreement dated June 30, 2023, as modified by this Amendment No. 1 dated October 30, 2023, remain the same.

CONTINUED ON NEXT PAGE
ATTACHMENT "A-2"
Atty Rev. 2019 Page 2 of 5
Contractor
CAROLLO ENGINEERS, INC. CITY OF SANTA MARIA
a Delaware corporation, authorized to do a political subdivision business in the State of California of the State of California By: By:

GRAHAM JUBY SHAD S. SPRINGER, P.E., MPA
Vice President Director of Utilities
By: ATTEST

ANNE PRUDHEL
Senior Vice President
By:

ALEXANDRA VALADEZ
Assistant City Clerk

APPROVED AS TO FORM
Risk Manager
City Attorney
Atty Rev. 2019 Page 3 of 5
Percolation Pond Focus and Objectives
Daily influent flow to the WWTP has increased over time and is now around 8.0 mgd. This is a threshold number because the NOA stipulates that the WWTP capacity is linked to the percolation pond capacity, which was stated in the NOA as 8.0 mgd. Accordingly, some of the planned percolation pond work, including some field work, has been brought forward to address the percolation pond capacity issue.

Short Term Goal the short-term goal of the percolation pond evaluation is to establish a defensible percolation pond capacity based on the existing pond area. This will allow the City to approach the Water
this stilling wells and level transducers will be installed in some wells to measure the percolation rate. The additional scope for this work is detailed below.

Long Term Goal the long-term goal for the percolation pond evaluation and for the percolation ponds themselves is to develop an approach to sustain the percolation capacity. Tons of fine organic solids are deposited in the ponds each year due to the quality of the secondary effluent.

These solids need to be removed from the ponds periodically to sustain performance.

Understanding the soil makeup in the ponds will also help to decide on the best long term operational strategy for ponds on either the west side or east side of Black Road. Most of the work related to the long-term pond performance will be addressed as part of the larger Phase 1 project scope.

Additional Percolation Pond Scope of Work for Short Term Completion Carollo and sub-consultants will oversee a flow monitoring effort to characterize percolation rates in the existing ponds. Some field activities will be needed now, but most will occur upon execution of the Phase 1 agreement and Scope of Work. The following is to be completed to address the short-term goal, as part of the interim timeframe.

Atty Rev. 2019 Page 4 of 5
Flow Monitoring Efforts (Hydrogeological):

1. Develop a percolation pond evaluation plan in consultation with the City to decide how to go about monitoring the percolation rates in each pond and the objectives of the study.

2. Set up three stilling wells and deploy three pressure transducers with telemetry capabilities to capture pond levels. The locations of the stilling wells will be agreed during a site visit and will
and rain gauge will be installed to quantify evaporation and rainfall.

3. Record water inflow into the percolation ponds over a span of approximately two months.

Data acquisition will happen through on-site visits and remote telemetry-enabled data loggers.

4. Compare
level data to correlate current percolation rates in all ponds.

5. Develop a water balance to demonstrate percolation pond capacity. Understanding the influent
drone images if possible), the average evaporation rate, rainfall amounts, and the change in pond level, will allow a water balance to be developed which will yield the pond capacity.

6. Utilize monitoring processes to understand how much percolation pond performance has changed since prior work was completed. This will help with understanding the required frequency for maintenance activities.

7. Prepare a technical memorandum documenting the percolation pond performance and capacity. The contents of this document will be used to approach the Regional Water Board to request an adjustment to the pond, and therefore the WWTP, capacity.

Geotechnical Investigations:

1. Collect previous historical geotechnical data and reports, maintenance records and other data from the City. Extract all boring/exploration maps and laboratory data from the available documents.

2. Submit a survey to plant staff regarding pond performance and past efforts regarding maintenance in order to understand the activities performed and the frequency of the maintenance efforts.

3. Prepare a set of summary maps showing locations of previous subsurface explorations.

Also, develop a map to show recommended exploration locations for borings, CPT soundings and test pits for the field work to be conducted as part of the Phase 1 scope.

Recommended explorations will depend on review of data, information provided by plant staff on pond performance, and the need to fill gaps in the data for pond performance assessment.

4. Prepare a technical memorandum summarizing the historical data together with a work plan and exploration map for the field investigations to be completed as part of the Phase 1 scope of work.

Deliverables
memorandum in electronic PDF
electronic PDF format.

The above scope of work will not recommend pond capacity improvements for the long term, although much of the information will be used for such recommendations. The recommendations for pond capacity improvements for the long-term will be provided later as part of the long term Phase 1 scope of work in conjunction with estimates for the future plant capacity.

Atty Rev. 2019 Page 5 of 5
I.

II.

Atty. rev. 2023; Risk rev. 2023 Page 1 of 34

AGREEMENT FOR PROFESSIONAL SERVICES

WASTEWATER TREATMENT PLANT PROGRAM MANAGEMENT SERVICES
This Agreement is made on December 5, 2023 by and between Carollo Engineers, Inc., a Delaware corporation (“Contractor”), and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:

WHEREAS, City has determined that Wastewater Treatment Plant Program Management Services involves performance of technical and professional services of a temporary nature (the “Project”); and
WHEREAS, City does not have available employees to perform the services for the Project; and
WHEREAS, on March 17, 2023, the City of Santa Maria Utilities Department released a Request for Qualifications for Wastewater Treatment Plant Program Management Services (“RFQ”); and
WHEREAS, the Contractor submitted a statement of qualifications that was responsive to the City’s RFQ prior to the submittal deadline; and
WHEREAS, following a comprehensive evaluation of that submittal in consideration of the RFQ rating criteria, an interview with the Contractor on June 22, 2023, and subsequent discussions between the Contractor and members of the City’s selection committee, the Contractor was selected to perform the services for the Project; and WHEREAS, the City determined Contractor’s rates were fair and reasonable compared to other firms performing similar services; and
WHEREAS, in consideration of the timeliness of the work to be accomplished by July 14, 2023 related to the Notice of Applicability (“NOA”) dated June 16, 2023 issued to the City of Santa Maria by the Central Coast Water Board (“Water Board”), as authorized by City Purchasing Guidelines, the City and the Contractor entered into a June 30, 2023 agreement for immediate, critical services to be performed by the Contractor related to the Project (hereinafter referred as the “Interim Scope”); and
WHEREAS, on October 30, 2023, the Interim Scope was amended to include additional immediate tasks for completion by the Contractor and to increase the Project budget accordingly (“Amendment No. 1 to Interim Scope”); and
WHEREAS, while performing the services required under the Interim Scope, the City and the Contractor negotiated the terms and conditions for the comprehensive scope of work for the Project to be performed by the Contractor to cover the first phase of the Project (approximately the first eighteen months), as memorialized in this “Agreement for Professional Services - Wastewater Treatment Plant Program Management Services dated December 5, 2023”; and WHEREAS, the Contractor is registered or licensed in California to perform the services for the Project.

ATTACHMENT "B"
Atty. rev. 2023; Risk rev. 2023 Page 2 of 34
NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

Termination is effective fourteen (14) days after deposit of notice as specified in this Agreement.

2.03 City’s Duties. City’s duties under this Agreement are to cooperate with the Contractor in the performance of the Agreement and timely pay invoices as outlined in Exhibit “C”. In addition, City shall furnish Contractor available studies, reports and other data pertinent to Contractor's services; obtain or authorize Contractor to obtain or provide additional reports and data as required; furnish to Contractor services of others required for the performance of Contractor's services hereunder, and Contractor shall be entitled to use and reasonably rely upon all such information and services provided by City or others in performing Contractor's services under this Agreement. Additionally, the City shall arrange for access to and make all provisions for the Contractor to enter upon public and private property as required for the Contractor to perform services hereunder.

2.04 Payment. Payment terms under this Agreement are listed in Exhibit “B”. The City agrees to timely review invoices for approval and promptly submit for payment processing.

2.05 Insurance. Contractor shall provide insurance as listed in Exhibit “C.”

2.06 Exhibits. Exhibits “A”, “B”, and “C” are attached and incorporated.

3. Contractor’s Obligations.

3.02 Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.03 Status. Contractor (including its employees) is an independent Contractor.

3.04 Indemnification. To the fullest extent permitted by law, Contractor shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys’ fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of Atty. rev. 2023; Risk rev. 2023 Page 3 of 34
Contractor including its employees. The provisions of this paragraph survive completion of the services or the termination of this contract. The provisions of this section are not limited by the provisions of the section relating to insurance. In no event shall the cost to defend charges Contractor exceed Contractor’s proportionate percentage of fault.

4. Miscellaneous

City: Contractor:

Attn: Shad Springer Attn: Graham Juby, Vice President
City of Santa Maria Carollo Engineers, Inc.

Utilities Department 3150 Bristol Street
2065 East Main Street Costa Mesa, CA 92620
Santa Maria, CA 93454
Atty. rev. 2023; Risk rev. 2023 Page 4 of 34
If the designated Representative or address of either party changes during the term of this Agreement, a written notice shall be given to the other party prior to the effective date of change.

4.02 Compliance With Laws, etc. Contractor shall comply with all laws, including but not limited to the rules and policies of the City, in performing this Agreement.

4.04 Interpretation. This Agreement shall be interpreted in accordance with the laws of the State of California.

4.05 Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06 Warranty of authority. Each person signing this Agreement on behalf of a party warrants that he or she has authority to do so.

4.07 No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

CONTINUED ON NEXT PAGE
Atty. rev. 2023; Risk rev. 2023 Page 5 of 34
IN WITNESS WHEREOF, this Agreement is executed by the parties on the date first written above.
“Contractor” “City”
CAROLLO ENGINEERS, INC. CITY OF SANTA MARIA
a Delaware corporation, authorized to do a political subdivision business in the State of California of the State of California By: By:

GRAHAM JUBY SHAD S. SPRINGER, P.E., MPA
Vice President Director of Utilities
By: ATTEST

ANNE PRUDHEL
Senior Vice President
By:

SARAH LANSBURGH
Chief Deputy City Clerk

APPROVED AS TO FORM
Risk Manager
City Attorney
Atty. rev. 2023; Risk rev. 2023 Page 6 of 34
EXHIBIT “A”

SERVICES TO BE PROVIDED

PROJECT UNDERSTANDING
The City is embarking on a large, roughly ten-year program to upgrade its existing wastewater treatment plant (“WWTP” or “plant”) to meet new General Order requirements. The City owns and operates the existing WWTP which has a rated capacity of around 13.5 million gallons per day (“mgd”) and currently treats approximately 7.5 mgd from a population of about 110,000, including domestic, commercial, and industrial users. The plant also receives hauled septage from a wide area, as this is the only local treatment plant that accepts septage. The plant is located on a 211-acre parcel at 601 South Black Road, and all treated effluent is disposed of via seventeen percolation ponds covering about one hundred twenty-three acres.

THIS EXHIBIT REPRESENTS THE PHASE 1 SCOPE OF WORK THAT WILL COVER

APPROXIMATELY THE FIRST EIGHTEEN MONTHS OF THE PROGRAM MANAGEMENT

SERVICES FOCUSED ON REGULATORY SUPPORT, CURRENT WWTP PERFORMANCE,

ENVIRONMENTAL, THE WASTEWATER MASTER PLAN, PERCOLATION POND CAPACITY EVALUATION, FUNDING, AND STAKEHOLDER OUTREACH.

Following this, the City and the Contractor (hereinafter referred to as “Carollo” within this Exhibit “A”) will negotiate the Phase 2 services that will include the program management and delivery, design, construction, start-up and commissioning of the new facilities required to achieve compliance with the new General Order.

Specific tasks and sub-tasks are presented in more detail below.

Atty. rev. 2023; Risk rev. 2023 Page 7 of 34

SCOPE OF WORK
Task 1 – Project Management and Administration
Provide project management throughout the course of the project/program to provide fulfillment of the project scope of work within budget and schedule. This includes the management responsibilities associated with schedule review, budget control, invoice preparation and coordination with the City’s project manager and staff, Carollo’s project team, subconsultants, and subcontractors.

As part of this project management task, Carollo will complete the following:

Project Schedule. Maintain on a monthly basis an updated project schedule outlining all tasks, durations, milestone dates, and the City’s review periods.

Reviews. Provide quality assurance and quality control (“QA/QC”) reviews throughout the course of the project. Provide reviews of all work products, incorporate City’s comments into all deliverables while adhering to industry practices and standards.

Monthly Project Progress Meetings. Throughout the course of the project, attend project progress meetings relative to the ongoing task activities. Project progress meetings will take place monthly for the duration of the project. It is anticipated that these meetings will be in-person and held at the City’s administration office or at the WWTP. Prepare meeting minutes for review by City staff and send them to the City by email within five working days.

Kickoff Meeting. Attend an in-person kickoff meeting with the City to discuss the project goals and objectives, communication preferences, an overview of the scope of work and initiate data collection.

Biweekly Meetings. In addition, bi-weekly telephone calls/Teams/Zoom meetings will be held with the City’s project manager to discuss action items and other project related activities to keep the project on track.

Project Workshops. Prepare for and attend up to ten project workshops. The purpose of a workshop will be to discuss one or more specific items in detail to assist the City and/or other project stakeholders with specific project decisions. Workshops will take the place of a Monthly Project Progress Meeting, as appropriate.

Deliverables: Monthly updated project schedule, meeting agendas, meeting minutes, monthly invoices, and presentation materials, all submitted in electronic (PDF) format.

Task 2 – Data Collection and Review
The purpose of this task is to obtain relevant information as is available from the City.

Prior to and following the kickoff meeting with the City, prepare a potential list of data that will be of interest for this project (the “Data Request List).

Maintain the Data Request List and add to the list as needed throughout the duration of the project.

Review the City’s existing data, reports, record drawings, and studies regarding the sewer collection system, the WWTP, and other facilities relevant to the project.

Deliverables: Initial Data Request List, and regular updates to the list as needed, all in electronic (PDF) format.

Atty. rev. 2023; Risk rev. 2023 Page 8 of 34
Task 3 – Regulatory Support
The purpose of this task is to assist the City with regulatory support based on the content of the NOA received from the Water Board dated June 16, 2023, the City’s response, and subsequent dealings with the Water Board, as needed. Carollo will hire Larry Walker and Associates (“LWA”) to provide specialist regulatory support for all sub-tasks.

Task 3.1 – Follow-up Meetings and Discussions with Water Board regarding NOA This task is likely to include a follow-up meetings and discussions with the Water Board to discuss the comments provided by the City on the NOA, as well as preparation of response letters and additional information needed to support the City’s position with respect to the interim effluent limits, the disposal pond capacity, the proposed monitoring plan, and other issues.

Task 3.2 – Development of the Time Schedule Compliance Plan The Time Schedule Compliance Plan must be submitted to the Water Board by June 16, 2024.

In the Plan, the City must identify if it will be using Option 1 (complying with effluent limits) or Option 2 (to implement a groundwater monitoring program to show compliance with individual constituents in the groundwater). Gather the required information to begin the analysis and complete a comparison between Option 1 and Option 2 to clearly identify the preferred direction for the City. Prepare a draft of the compliance plan by the end of January 2024 to allow adequate time for internal review. Report requirements are set out in the NOA. Meet with the City as needed to discuss comments on the draft compliance plan. Prepare an updated final version of the compliance plan for the City to submit to the Water Board by June 16, 2024.

Deliverables: Draft and Final Time Schedule Compliance Plan in electronic format.

Task 3.3 – Development of other Technical Reports for the Water Board The NOA requires preparation of several technical reports. Carollo will provide as needed assistance to the City to prepare these reports. The reports that will be required are shown in the table below:

Report Water Board
Due Date Comments
Operations & Maintenance Manual June 16, 2024 City has an existing manual Climate Change Adaption Plan June 16, 2025
Time Schedule Compliance Plan June 16, 2024 See Task 3.2 Groundwater Monitoring Plan October 16, 2024 If Option 2 selected For the Operations and Maintenance (“O&M”) Manual, Carollo will review the existing O&M Manual and conduct a gap analysis initially to identify the areas of the O&M that will require additional input.

Thereafter, the existing O&M Manual will be updated and modernized to reflect the current treatment plant operation to meet the requirements of the General Order. The updated O&M Manual will be submitted as a PDF, but it will not be an interactive electronic O&M Manual.

Deliverables: Draft and Final versions of the updated O&M Manual, Groundwater Monitoring Plan, and Climate Change Adaption Plan, all in electronic format.

Atty. rev. 2023; Risk rev. 2023 Page 9 of 34
Task 3.4 – Assist City with setting up GeoTracker
Technical submissions to the Water Board are required to be submitted via GeoTracker. Carollo will help the City set up the GeoTracker site for uploading reports to the Water Board.

Task 4 – WWTP Performance Assistance
The performance of the existing trickling filters has declined over the first half of 2023 to the point that the City may not be able to meet a CBOD of 60 mg/L in the treated effluent. Carollo will provide support to assist with identifying an approach or approaches to improving performance.

Sub-tasks include:

Evaluate performance data and provide on-going support to the City during the investigation of options to improve the current trickling filter performance.

Provide plant operational support with an on-site person to work with the Chief Plant Operator for approximately one week to see if trickling filter performance can be improved.

Develop a testing plan and conduct on-site jar testing for CBOD/BOD removal in the primary clarifiers, evaluate the performance, and prepare Technical Memorandum No. 1 summarizing the results and recommendations.

Review the historical septage hauler information. Prepare Technical Memorandum No. 2 summarizing the findings and recommendations with respect to the ability to segregate some septage flow and treat it directly in the anaerobic digesters.

Task 5 – CEQA/Environmental Process
The first step in the California Environmental Quality Act (“CEQA”) process is to determine whether the project is exempt from CEQA or what level of CEQA response is required. This scope of work includes preparation of review documentation pursuant to CEQA, as well as the necessary environmental documentation to satisfy the requirements of the Clean Water State Revolving Fund (CWSRF) Program Operating Agreement between the United States Environmental Protection Agency (EPA) and the State Water Resources Control Board (SWRCB); called CEQA plus. The scope assumes that a Mitigated Negative Declaration (“MND”) supported by the Initial Study will be the appropriate level of CEQA documentation. It is noted that the City did conduct CEQA for a possible percolation pond expansion project on the east side of Black Road. This documentation will be provided by the City and be used to provide relevant background environmental information for the team. If potentially significant and unavoidable impacts are identified for selected topics, a Focused EIR would be required. It is anticipated that the Initial Study would be used to identify those topics that do not require additional analysis. If a Focused EIR is required, a scope and budget adjustment would be required.

Task 5.1 – Project Initiation
Task 5.1.1 Project Start-Up
Carollo will contract with LSA to provide the required CEQA / environmental services. LSA and Carollo will attend a remote kick-off meeting with City staff via Teams. The scope of work for Task 5 will be discussed and confirmed. As part of this task all pertinent historical data provided by the City will be reviewed by the Carollo team as well as any other relevant technical studies and documents. The Carollo team will provide maps and conceptual drawings as well as any technical studies prepared for the proposed project.

Atty. rev. 2023; Risk rev. 2023 Page 10 of 34
Task 5.1.2 Site Review
The following technical research will be undertaken to provide information for the planning process:

Biological Resources. A thorough biological resources assessment required for project review under CEQA will be conducted. A key objective of the evaluation will be to identify any special status plant, wildlife species, or sensitive habitats that the project may affect. The project site is flat and currently developed, consisting of an active wastewater treatment plant with several treatment and settling ponds. The site is bounded by mainly agricultural land uses; a compost facility is located directly to the west. Sensitive biological resources potentially occurring in the project site include California red-legged frog (Rana draytonii), western spadefoot (Spea hammondii), California tiger salamander (Ambystoma californiense), Swainson’s hawk (Buteo swainsoni), western burrowing owl (Athene cunicularia), bats and other nesting birds, specialstatus plants, and jurisdictional waters. As part of this task to prepare the assessment the following subtasks will be completed:

Literature Review and Records Search. Prior to a site visit, execute and evaluate a biological resource records search of the most current versions of the California Department of Fish and Wildlife (“CDFW”) California Natural Diversity Database (CNDDB), the California Native Plant Society (CNPS) Electronic Inventory of Rare and Endangered Vascular Plants of California, and the United States Fish and Wildlife Service (USFWS) Information for Planning and Consultation (iPaC) database. These databases will be reviewed for known occurrences of special-status biological resources and mapped jurisdictional aquatic resources. Also review previous project work in the area for applicable biological resources information.

Field Work. Following the literature review, an experienced biologist familiar with the habitats and special-status natural resources of the region will conduct a general survey of the biological resources in areas that may be directly or indirectly impacted by proposed project activities, particularly to document the occurrence of any biological resources (i.e., species or habitats) of interest or concern and to determine the potential for the presence of any such resources that may not be detectable at the time of the site survey. The survey will be conducted on foot, walking the perimeter and throughout the project site.

All occurrences of rare plant and/or wildlife species within the study area shall be mapped, along with all vegetation communities and other land cover types within the study area.

Also assess the trees as potential habitat for nesting birds or roosting bats and document any fossorial burrow complexes potentially suitable for western burrowing owl or California tiger salamander. It is anticipated that the field survey will take 2 days to complete.

As part of the field work, any potential jurisdictional waters of the United States as well as streambeds, riparian vegetation, or wetlands subject to State jurisdiction, and/or features considered sensitive by local jurisdictions that are identified within the project limits would also be assessed in the field. Include information gathered from this field work, including a map of the study area, in the technical memorandum described below. A formal, standalone jurisdictional delineation report is not included in this scope. If a formal jurisdictional delineation report is requested, a revised scope and budget will be prepared for such documentation.

This scope of work does not include a formal, stand-alone aquatic resources delineation report.

Atty. rev. 2023; Risk rev. 2023 Page 11 of 34
Biological Resources Technical Memorandum. The results of the field surveys will be documented in a Biological Resources Technical Memorandum, to account for biological resources in the project area and to evaluate potential project effects to biological resources.

The memorandum will include the following:

A description of the survey methodology and general regulatory background/ definitions; A discussion of the of soils, plant communities, and other land cover types; Identification and discussion of areas that may potentially be considered jurisdictional wetlands, waters of the United States, waters of the State, or streambeds, as defined by the United States Army Corps of Engineers (USACE), California State Water Resources Control Board, and the CDFW;
A description of observed or otherwise detected special-status species; An assessment of potential habitat value for special-status species; A discussion of direct, indirect, and cumulative impacts of the proposed project to specialstatus biological resources, including federally listed species; A list of plant and wildlife species observed during the survey; Representative photographs of the project site and graphics showing the project location and vegetation communities (additional graphics, as needed, will show locations of special-status species or sensitive natural communities, jurisdictional waters, potential special-status species habitat, and areas of designated critical habitat on or directly adjacent to the project site); and
A Federal Endangered Species Act (FESA) / California Endangered Species Act (CESA) determination.

Project-related impacts to biological resources will be evaluated in accordance with the 2023 State CEQA Guidelines, CEQA-Plus requirements, and other applicable federal, State, and local regulations/policies. As applicable, measures will be identified for avoidance, minimization, and/or mitigation of project impacts.

Cultural Resources. Per Section 106 of the NHPA (Section 106), a historic property is a prehistoric or historic district, site, building, structure, or object included in or eligible for inclusion in the National Register of Historic Places (National Register). As part of the CEQA-Plus process, a CEQA-level cultural resources analysis will be conducted concurrently with a Section 106 cultural resources analysis to identify any CEQA historical resources or Section 106 historic properties within the project site. A preliminary review of aerial photographs and topographic quadrangle maps, the project site appears to have been used for sewage treatment since 1938 and extant built environment elements within the current facility appear to date from the 1960s and early 1970s. Accordingly, in order to determine whether the WWTP qualifies as an “historical resource” under Section 5024.1 of the California Public Resources Code, it will be necessary to evaluate it for its potential for inclusion in the National Register and the California Register of Historical Resources (California Register).

To efficiently address both the CEQA and Section 106 requirements, a Section 106 Historic Properties Identification Report (HPIR) will be prepared per the SWRCB guidelines dated July 13, 2020. The HPIR findings will be used as a basis for the CEQA analysis and for establishing the cultural resources baseline conditions in the Initial Study (“IS”) / MND. The following subtasks will be completed as part of the cultural resources analysis:

Background Research. Coordinate with staff of the Central Coast Information Center (CCIC) to conduct a records search of the project site and a 0.25-mile radius. Conduct Atty. rev. 2023; Risk rev. 2023 Page 12 of 34
property-specific research at information repositories, government offices, and local archives to investigate the background of the WWTP and identify its historic context. In addition to online sources, research at: the Santa Maria Public Library, the Santa Maria Valley Historical Society Museum, and a review of records, maps, and plans on file at the City’s Utilities Department. The archival research at these locations will examine local histories, maps, aerial photographs and images, city directories, local newspaper clipping files, and government records (e.g., County Surveyor maps, deeds of trust, sales and property transfer documents, grantee/grantor entries, and surveys).

Interested Party Consultation. Reach out to local historical societies and organizations via email to request any information or concerns they may have regarding the project site.

Anticipate reaching out to the following organizations: the Santa Barbara County Historical Society, the Santa Maria Valley Historical Society Museum, and the City of Santa Maria Utilities Department for plans, permits, and other evidence relevant to inform the historical context of the facility and its development. Contact the Native American Heritage Commission (NAHC) for a search of the Sacred Lands File and a Native American contact list. At the City’s direction, send tribal notification letters to all parties identified by City (via Certified Mail) and follow up with at least one phone call or email to ensure all tribal groups received the letter and have an opportunity to comment. Compile an administrative record to document the coordination process, which will be attached to the archaeological report along with all tribal correspondence. This scope assumes no more than 15 letters will be sent to tribal groups.

Field Surveys. An Architectural Historian who meets the Secretary of the Interior’s (SOI) Professional Qualification Standards in Architectural History and History (36 CFR Part 61) will conduct a pedestrian field survey to document the form, materials, and construction style(s) of the project site’s built environment, as well as to identify any subsequent structural modifications. Also, an Archaeologist who meets the Register of Professional Archaeologist’s (RPA) standards (RA or RPA) or an archaeologist directed by the RA/RPA will conduct a pedestrian field survey to examine the project site surface for archaeological resources. This scope assumes negative findings, i.e., that no archaeological or historical resources will be identified on the project site by the pedestrian survey or record search. In the event resources are identified, the City will be informed immediately to develop a scope and budget for additional tasks. For example, cultural resources would be recorded on State of California Department of Parks and Recreation (DPR) Series 523 forms in accordance with the guidelines established by the Office of Historic Preservation (OHP).

Area of Potential Effects (APE) Map. Using project plans and the results of the records search and field survey, LSA will develop an APE map for the project.

Report. Following the research, interested party consultation, and field review, a Section 106 HPIR will be prepared to document the cultural resources analysis methods and results. The report will include a project description, an APE description (including proposed excavation depths for all project components), project setting, background search results, tribal coordination summary, field survey results and will be submitted to the NWIC in fulfillment of a requirement to access their archives.

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Draft Section 106 Letter. A draft letter will be prepared for submission to the SWRCB to use in its consultation with the California State Historic Preservation Officer (SHPO).

Deliverables: Draft and Final versions of the Section 106 HPIR Report, and the Section 106 Letter to the SWRCB. Each document will be submitted to the City for review and comment.

After the City’s review a meeting will be held with the City to receive their comments. Final versions of the reports will be prepared and submitted, all in electronic (PDF) format.

Task 5.1.3 Project Description
Prepare a detailed project description suitable for use in the Initial Study / MND. The project description will describe details of the proposed work, proposed construction activities, and project phasing. Include relevant plans or diagrams, as provided by the City and the planning engineers, with the project description. Following review and approval by the City, the project description will be used as the basis for evaluating the project’s potential environmental impacts.

Following commencement of the environmental analysis in the Initial Study, substantial changes to the approved project description could result in the need for rework or delays in the schedule as well as the need for a scope and budget adjustment.

Deliverables: Draft and Final Project Description in electronic (PDF) format.

Task 5.2 – Evaluation of Environmental Effects
An Initial Study will be prepared in accordance with CEQA and the CEQA Guidelines and will utilize the most recent Environmental Checklist Form (Appendix G of the CEQA Guidelines).

Each topic in the checklist will be evaluated and responded to. Environmental analysis will be based on available information, and information developed as part of the planning process. The following environmental topics will be evaluated in the Initial Study, consistent with the requirements of CEQA. Each issue topic is shown in alphabetical order, as it appears in the CEQA checklist.

Aesthetics
Agricultural / Forestry Resources
Air Quality
Biological Resources
Cultural Resources
Energy
Geology and Soils
Greenhouse Gas Emissions
Hazards and Hazardous Materials
Hydrology and Storm Drainage
Land use and Planning
Mineral Resources
Noise
Population and Housing
Public Service
Recreation
Transportation
Tribal Cultural Resources
Utilities and Service Systems
Wildlife
Deliverables: See Task 5.3.

Task 5.3 – CEQA Documentation
An Administrative Draft Initial Study (IS) will be prepared for City review and comment. This scope of work assumes that the IS will indicate that an MND is the appropriate level of environmental documentation. Therefore, this scope also assumes preparation of a Screencheck Draft IS/MND, a Public Review Draft IS/MND, and a Final IS/MND, which will include responses to comments, as necessary. In addition, a Mitigation Monitoring and Reporting Program (“MMRP”), as described below, will be prepared.

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Deliverables: One electronic copy in MS Word and one PDF of each draft will be provided to the City for review and comment, with the exception of the Public Review Draft IS/MND.

As described below, up to five hard copies of the Public Review Draft IS/MND will be provided for the City’s use/distribution.

Task 5.3.1 Administrative Draft Initial Study
Using the setting and analysis prepared under Task 5.2 above, an Administrative Draft Initial Study will be prepared with the following components, including figures to illustrate the project location and features:

Project Description
CEQA Appendix G Environmental Checklist Form
Mandatory Findings of Significance
Contacts and Bibliography
The Administrative Draft Initial Study will be submitted to the City for review and comment.

Following the City’s review period, a meeting will be held with City staff to present and explain the findings of the Administrative Draft Initial Study (IS). At this meeting, present a recommendation as to whether to proceed with preparation of a MND or a Focused EIR. As noted above, the following scope assumes that the IS will indicate that an MND is the appropriate level of environmental documentation.

Deliverables: Administrative Draft Initial Study in Word and PDF format.

Task 5.3.2 Screencheck Draft Initial Study / MND
Based on the comments on the Administrative Draft IS/MND, the report will be updated. The Screencheck Draft IS/MND will be provided to City staff to verify that all requested changes have been made and all appendix materials, references, and final graphics are acceptable.

Deliverables: Screencheck Draft Initial Study in Word and PDF format.

Task 5.3.3 Public Review Draft Initial Study / MND
It is anticipated that only minor revisions to the Screencheck Draft will be required in order to prepare the public review IS/MND. As part of this task a Notice of Completion, in accordance with the CEQA Guidelines will be prepared, and coordination with the City will take place to distribute the Draft IS/MND pursuant to CEQA and City review procedures.

LSA will coordinate with the City to be assigned as a submitter (on behalf of the City) to submit the Draft IS/MND to the State Clearinghouse for public review. PDF and Word versions of the IS/MND will be provided to allow the City to post these documents on their website. If requested by the City, up to 5 hard copies of the IS/MND will be provided for City staff.

A combined Notice of Intent to Adopt the Mitigated Negative Declaration/Public Hearing Notice will be prepared in accordance with the CEQA Guidelines. Carollo will coordinate with the City to notice and distribute the Draft IS/MND pursuant to CEQA and City review procedures.

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Deliverables: Public Review Draft Initial Study/MND in Word and PDF format; and up to five hard copies if the City requires them; combined Notice of Intent to Adopt the Mitigated Negative Declaration/Public Hearing Notice in electronic format.

Task 5.3.4 Final IS / MND
Upon closing of the public review period, responses to public and agency comments received regarding the Public Review Draft IS/MND will be prepared. As it is not possible to predict the number and/or extent of public comments that could be received on the IS/MND, this scope/budget assumes a modest number of comments and includes up to twelve hours of environmental staff time for preparation of responses to written comments. In the event that a large number of comments are received, or if additional technical work is required, additional time and budget may be required.

Formulate responses to the comments on the Public Review Draft IS/MND received during the public review period. Once draft responses to comments have been completed, they will be submitted to the City for review and approval. As required, the Draft IS/MND will be revised to incorporate relevant comments/data received during the public review period.

Revisions to the Draft IS/MND will be identified in tracked changes to facilitate subsequent review. This scope includes one round of review from City staff.

If mitigation measures are identified, Carollo will also prepare a MMRP in accordance with State CEQA Guidelines Section 15097 for use in ensuring implementation of the mitigation measures for the project. The mitigation measures will be included in a matrix checklist format for ease in tracking and will be included as an appendix to the Final IS/MND. Submit a Screencheck Final IS/MND, consisting of the Draft IS/MND as revised, the responses to comments, and the draft MMRP to the City for review.

Carollo will also prepare the required Notice of Determination (NOD). Following approval of the project, the City will be responsible for filing the NOD with the County Clerk and State Clearinghouse, and for payment of the Environmental Filing Fee to the CDFW as well as any County filing fees at the time the NOD is filed.

Deliverables: Screencheck Final Initial Study / MND and Final Initial Study/MND in Word and PDF format; Notice of Determination (NOD) in electronic format.

Task 5.4 – CWSRF Environmental Application
Carollo will complete the SWRCB’s most current environmental application form and prepare supplemental technical documentation to address the Clean Air Act. This additional analysis, combined with the biological resources and cultural resources analyses prepared under Task 5.1, will provide the necessary federal requirements for CWSRF. Based on the nature of the proposed improvements, the site location, and previous experience with the CEQA-Plus process, no other supplemental analyses (aside from the CEQA document; see Task 5.3 above) are anticipated as part of the environmental package submittal to the SWRCB.

The CWSRF application will require addressing specific areas including:

Air Emissions - a stand-alone air quality study will not be prepared, but the CEQA Atty. rev. 2023; Risk rev. 2023 Page 16 of 34
document (Task 5.3) will include an analysis of any impacts associated with air quality. It has been assumed, based on the scope of the proposed project, that a General Conformity determination will not be required.

Other Environmental Topics – this will address remaining issue areas associated with CWSRF requirements, including: (1) project location relative to the Coastal Zone, (2) farmland impacts, (3) flood hazards, (4) impacts to designated Wild and Scenic Rivers, and (5) location within a sole source aquifer.

CWSRF Environmental Alternatives Analysis - a matrix with accompanying discussion identifying the environmental impacts of three alternatives (including a No Build Alternative) considered for the proposed project will be prepared.

Deliverables: Administrative and Final Draft Environmental Review Form for CWSEF Environmental Application, and draft and final versions of an Alternatives Analysis Technical Memorandum for inclusion in the CWSRF Environmental Application and as an appendix to the IS/MND.

Task 6 – Wastewater Master Plan
Evaluate and develop a Wastewater Master Plan to provide a thirty-five-year roadmap for the City’s wastewater treatment, disposal, and reuse needs. The new plan will update, replace, and expand on the 1993 Master Plan so that the WWTP facility has the necessary capacity and employs efficient processes and advanced technologies to treat liquids and solids in conformance with current and anticipated environmental standards.

The City will provide all available technical documents, earlier planning efforts, capacity and water quality studies, and onsite system reports available to assist with understanding current conditions or projected future flows – see Task 2. Carollo will assess all necessary regulatory, technical, environmental, and fiscal constraints and opportunities, and develop a comprehensive plan that will manage the Santa Maria community’s current and future wastewater treatment in a sustainable, reliable, cost-effective, and resilient manner.

The Master Plan will communicate a comprehensive understanding of current and future wastewater flow rates and characteristics; the existing plant’s treatment processes, capabilities, and constraints; current concerns; and future needs. It will include fully developed, validated alternatives and a recommended Capital Improvement Program (“CIP”) plan to provide for flexible, reliable, and resilient ongoing operation, and should be guided by the following objectives and principles:

Protection of the environment and public health.

Flexible, but robust and cost-effective operations through performance optimization of existing facilities and evaluation and implementation of technologies and treatment and disposal methods.

Pursuit and promotion of resource and energy recovery from plant operations.

Development of a CIP founded on comprehensive technical, economic, environmental, and financial decisions to identify, prioritize, and proactively manage aging infrastructure, improve capacity constraints, and prepare the City for future growth, new regulations, and climate change.

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It is anticipated that the Master Plan will include the following twelve Volumes, each of which is discussed in the sub-tasks below:

1. Executive Summary.

2. Basis of Planning.

3. Wastewater Characterization and Process Modeling.

4. Existing Facilities Condition Assessment.

5. Wastewater Collection System.

6. Treatment Approach to Addressing New General Order.

7. Reclamation and Reuse.

8. Solids Treatment and Handling.

9. Energy Management.

10.Air Quality and Emissions Control.

11.Capital Improvement Plan and Overall Implementation.

12.Financial Plan and User Rates and Fees.

Task 6.1 – Executive Summary
The Executive Summary will be the first volume of the Master Plan and will provide a summary of the key points from all the other volumes.

Deliverables: Draft and Final Executive Summary, Volume 1, for the Master Plan in electronic format (PDF).

Task 6.2 – Basis of Planning
The purpose of this task is to develop the basis for development of the WWTP Master Plan with a planning horizon to 2060 (thirty-five years) and discuss the parameters that will bookend and define the boundaries between which the Master Plan will be developed. The product of this task will be Volume 2 of the Master Plan. Overall goals for the Master Plan will be developed and the following will be presented, discussed, and evaluated to define the limits for the master planning process:

Plant History.

Partners, Stakeholders, and Service Area.

Environmental Setting and Land Uses.

Regulatory Requirements. This work will include a detailed evaluation of the requirements of the new General Permit and the implications with respect to level of treatment. It will also consider air quality requirements for the City and surrounding area. Potential changes to regulatory framework due to chemicals of emerging concern and PFAS compounds will also be considered. The approach will be to hold a workshop with City staff (Workshop No. 1) and specialist team members to discuss and brainstorm future regulatory impacts to the WWTP. A chapter will be written to summarize the results.

Population, Loading, and Flow Projections. Based on information obtained from the City, Carollo will develop sewer flow projections out to 2060. This will also include consideration of current and future municipal and industrial water use, as well as current and future anticipated septage receiving loads. This information will form the basis for sizing the capacity of the WWTP.

Basis of Cost Estimates and Financial Planning Considerations. This section will outline the cost estimating criteria for use in developing cost estimates for Atty. rev. 2023; Risk rev. 2023 Page 18 of 34
new/refurbished wastewater treatment facilities. Carollo will rely on equipment cost estimates from vendors, cost estimates from past projects, and internal cost estimating teams to develop planning level cost estimates, with appropriate contingencies and escalation factors for the planning horizon. Costs will be developed to Class 4 costs as described by the AACE.

Deliverables: Develop materials for Workshop No. 1, Prepare Workshop Notes, Draft and Final Basis of Planning Volume 2 for Master Plan, in electronic format (PDF).

Task 6.3 – Wastewater Characterization and Process Modeling One of the essential components of the master planning exercise is understanding the characteristics of the existing incoming wastewater (influent). This will determine the current concentration and loading rate (when used with flow projection numbers) for organic loading, solids loading, and nutrient loading on the existing and future WWTP. This task will generate a separate chapter in the Master Plan.

Historical Influent Quality – As part of Task 2, Carollo will work with the City to obtain historical information related to the quality of the incoming wastewater, if possible, with and without the impact of septage deliveries. This information will help to develop historical trends about how the influent quality has changed over the last five years, which will help with defining how the quality may change moving forward.

Historical Wastewater Flows – Wastewater influent flow data for the past five years will be obtained from the City, including records of septage receiving loads. This information will be used to develop anticipated peaking factors to be used in the planning process.

Influent Sampling – It is likely that some additional water quality parameters will be needed, beyond those available in the historical data. Carollo will work with the City to develop a sampling and analysis plan to obtain data for additional wastewater parameters needed for process modeling.

Wastewater Characteristics for Modeling – Based on the information obtained from Items 1 and 2 above, Carollo will develop a table showing the wastewater quality to be used as a basis for the process modeling task.

Biological Process Modeling – To establish the capacity of the existing facilities and to size wastewater treatment technologies to meet the discharge limits in the General Permit, Carollo will develop a process model using the commercially available BioWin software.

Existing Facilities – A process model describing the existing treatment process will be developed. The model will be used to assess the capacity of the existing facilities to treat the current influent wastewater and identify process bottlenecks. This step will identify one or more process units that may require some rehabilitation to maintain performance until the new facilities are in operation. Technical Memorandum No. 1 will be developed to summarize the findings of the evaluation.

Future Facilities – A separate process model will be developed and the agreed wastewater characteristics from Item 4 will be input to assess future alternatives. The model will be used together with the anticipated flow projections to size appropriate treatment processes to achieve the desired treated effluent quality. The model will be used to compare treatment trains using different technologies and will help to identify how plant expansions can be phased in to meet anticipated growth and Atty. rev. 2023; Risk rev. 2023 Page 19 of 34
potential future regulations. A technical Memorandum will be developed to summarize the findings from the modeling work for future facilities; and will be included as part of Volume 3.

Prepare for and conduct Workshop No. 2 to discuss the wastewater characterization and process modeling outcome.

Deliverables: Workshop Materials for Workshop No. 2, Draft and Final of all sections, reports, and memos that compile Volume 3, in electronic format (PDF).

Task 6.4 – Existing Facilities Condition Assessment
This task will provide an assessment of the condition and remaining useful life of the existing WWTP facilities. This will include a visual condition assessment of all facilities by a team of mechanical, process, electrical and I&C, and structural engineers. For each asset, individual structure and process area, the team will determine the remaining useful life. This will be done by considering the consequence of failure and probability of failure scores for each.

Factors to be considered by the assessment team include overall condition, age, input from WWTP operations staff with respect to operational issues, and criticality.

Bearing in mind that the existing facilities will need to remain in good working order for the next eight to ten years, overall WWTP aspects to be considered include:

General visual condition and remaining useful life.

Hydraulic profile limitations.

Individual processes.

Plant spatial considerations.

Condition of operations and administration buildings.

Plant pipeline and processes analysis.

Auxiliary systems.

Electrical, telemetry, and SCADA systems.

Recommendations and cost estimates for items that require repairs and/or rehabilitation to keep the plant in compliance with the effluent discharge permit.

Volume 4 of the master plan will be developed based on the information above. Material from the above will be used in Workshop No. 3 to provide feedback and get input from the City.

Deliverables: Materials for Workshop No. 3, Draft and Final Volume 4, in electronic format (PDF).

Task 6.5 – Wastewater Collection System
The City is working with a separate consultant to develop and update the hydraulic model of the collection system. In addition, the City has a well-established closed-circuit television (CCTV) sewer inspection program. The purpose of the Collection System Volume is to provide a brief summary section, chapter, that will reference the ongoing work that the City is doing relative to the collection system, reference the Sanitary Sewer Master Plan (SSMP) and its recommendations, reference the Sewer Capacity Analysis study, and the City’s Atty. rev. 2023; Risk rev. 2023 Page 20 of 34
General Plan. This will allow the reader to be directed to other documents/sources to obtain further details on the collection system.

Deliverables: Draft and Final Volume 5, in electronic format (PDF).

Task 6.6 – Liquid Treatment Approach to Addressing General Order As part of Task 6.2, Carollo, in collaboration with City staff, will identify the secondary effluent quality requirements to meet current regulatory requirements and future goals.

This task will identify and evaluate the various treatment train alternatives that will meet the secondary effluent quality needs. The evaluation of the alternatives will include development of process schematics, preliminary layouts, construction cost estimates, and O&M cost estimates. The process model developed in Task 6.3 will be used to assess the effluent quality impact of each treatment configuration and to help with sizing of each unit process.

It has been assumed that up to four process configuration layouts showing the conceptual plant arrangement will be developed. These might include:

An alternative to expand the facilities on the existing site to accommodate the needed treatment facilities to meet the new regulations,
An alternative to construct all new facilities to the east of Black Road, and largely abandon the existing facilities,
A hybrid alternative that would expand/retain some facilities at the existing site and also construct new facilities to the east of Black Road, and A fourth alternative, still to be determined.

Potential secondary treatment process alternatives for evaluation include conventional activated sludge with fine bubble diffusers; extended aeration activated sludge (longer sludge age and without primary clarifiers initially); oxidation ditches; and membrane bioreactors (MBR) for a higher quality secondary effluent. All process alternatives will be configured to provide the required nitrogen removal to meet the new General Permit and anticipated future effluent quality discharge limits. The BioWin process model will be used to determine the physical size of the secondary treatment alternatives, and the anticipated effluent quality from each. This information will be used in the evaluation to determine the most suitable approach.

Each alternative will be evaluated, and Workshop No. 4 (Alternatives Development and Selection) will be held with the City to discuss the alternatives and decide on the best approach for the City. Following the workshop, the selected alternative will be developed further to a conceptual design level that will include development of design criteria, and an updated cost estimate for inclusion in the CIP, including phasing to meet the plant expansion needs into the future.

Deliverables: Materials for Workshop No. 4, Draft and Final Volume 6, in electronic format (PDF).

Task 6.7 – Reclamation and Reuse
Currently, the City percolates all secondary effluent and gets water exchange credits for the percolated water. This task will evaluate if there are benefits to reusing the effluent rather Atty. rev. 2023; Risk rev. 2023 Page 21 of 34
than allowing it to percolate into the ground. This task will consider both the current and future regulatory drivers as well as legal considerations related to groundwater exchanges.

The Volume will include what was evaluated in terms of reuse, legal considerations and water rights, and why the City came to the decision point for the current arrangement, plus the short- and long-term approaches.

Some of the reuse alternatives that will be considered are:

Agricultural reuse/irrigation,
Title 22 irrigation,
Industrial reuse opportunities,
Potable reuse through a planned groundwater recharge system.

Following the evaluations, a meeting will be held with the City to present the results of the evaluation and decide the best approach to use in the short, medium and long term for the City.

Deliverables: Draft and Final Volume 7, in electronic format (PDF).

Task 6.8 – Solids Treatment and Handling
This task will identify and evaluate alternatives for solids treatment and handling. The solids handling options will go hand-in-hand with the liquids treatment alternatives developed in Task 6.5.

The evaluations will include the following:

Anaerobic digestion, followed by sludge drying beds followed by composting (current operation)
Dewatering secondary sludge followed by composting (no anaerobic digestion) Solids thickening, followed by anaerobic digestion of secondary sludge, followed by drying beds and then composting, and
Aerobic digestion followed by dewatering secondary sludge followed by composting.

Up to two technologies will be evaluated for solids thickening and dewatering. For example, rotary screen thickeners (RSTs) and dissolved air flotation (DAFT) for thickening, and belt presses, screw presses or centrifuges for solids dewatering.

The evaluation of the alternatives will include process schematics, process modeling (Task

6.3), preliminary design criteria, preliminary layouts, construction cost estimates, and O&M cost estimates. Following the evaluations, Workshop No. 5 will be held with the City to present the results of the evaluation and decide the best approach(es) to use.

Following the workshop, the selected alternative will be developed further to a conceptual design level that will include development of design criteria, and an updated cost estimate for inclusion in the CIP, including phasing to meet the plant expansion needs into the future.

Deliverables: Materials for Workshop No. 5, Draft and Final Volume 8, in electronic format (PDF).

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Task 6.9 – Energy Management
The new or modified WWTP with enhanced secondary treatment such as activated sludge will require significantly more power than the existing plant. The City may want to consider installation of solar panels, wind turbines, battery storage, or other power generating/storage facilities in order to offset some of the power costs for the new WWTP.

This task will evaluate the electrical needs for the new WWTP and assess alternatives.

Generating power from biogas produced on site will depend on the treatment processes selected in Task 6.8.

Alternatives to be considered for this task are:

Cogeneration using low emission combustion engines (only possible if biogas is available)
Energy recovery using microturbines and fuel cells (only possible if biogas is available) Energy recovery by converting biogas to compressed natural gas (CNG) for use in City vehicles or injection into a commercial gas line
Installation of solar, wind and battery storage
Bringing in food waste and/or fats, oil and grease (FOG) to enhance biogas production in anaerobic digesters
The evaluation of the alternatives will include process schematics, preliminary sizing, preliminary layouts, construction cost estimates, and O&M cost estimates. Following the evaluations, Workshop No. 6 will be held with the City to present the results of the evaluation and decide the best approach(es) to use.

Following the workshop, the selected alternative(s) will be developed further to a conceptual design level that will include development of design criteria, and an updated cost estimate for inclusion in the CIP, including phasing to meet the plant expansion needs into the future.

Deliverables: Materials for Workshop No. 6, Draft and Final Volume 9, in electronic format (PDF).

Task 6.10 – Air Quality and Emissions/Odor Control and Permitting This task will identify the facilities that impact air quality and that will need Air Pollution Control District (APCD) permits. The task will also identify other permits that may be needed during the course of the Program. Specific facilities for dealing with treatment plant odor will be addressed in the Volumes dealing with liquids and solids treatment.

The following will be completed:

Prepare a Permitting Plan. The permitting plan will be in the form of a Technical Memorandum and will include a list of permits, contact persons, probable requirements and an anticipated schedule for the permit applications and receipt of permits.

Assist the City to begin coordination with APCD and other permitting agencies.

Draft and Final versions of a Permitting Plan to be incorporated into Volume 10.

Deliverables: Draft and Final Volume 10, in electronic format (PDF).

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Task 6.11 – CIP and Implementation
Based on recommendations from the previous tasks, this task will develop the CIP and an overall implementation approach and schedule. It will include the final WWTP schematic, facilities layout, project cost estimate, O&M requirements and costs, project schedule and proposed project delivery method.

Task 6.11.1 Developing the CIP
Developing the CIP will include the following items:

O&M Costs will be developed for this task. These costs will be based on the current information that the City already has with respect to their O&M costs for the WWTP and will be updated and modified to suit the proposed treatment system identified as the most suitable approach for the City. Available data from existing similar plant configurations will be used to assist with developing appropriate values.

Capital cost in five- or ten-year increments up to the year 2060, whichever makes sense.

The focus of the CIP will be the infrastructure needs to meet the new General Permit but will also include separate projects identified for early implementation or in parallel with the major plant upgrade, and projects that will occur in the years following completion of the plant upgrade.

An initial list of projects and anticipated construction costs will be developed, along with a preliminary schedule to show when the various projects will need to be implemented. This list will be discussed with the City during a workshop (Workshop No. 7) to potentially eliminate or re-schedule certain projects. A final project list with capital cost estimates will be prepared, which will become the CIP for the Program. Project summary sheets will be developed for each item in the CIP to provide an overall description and summarize the major components of the Program.

Deliverables: Materials for Workshop No. 7, Draft and Final CIP, and Project Summary Sheets, in electronic format (PDF).

Task 6.11.2 - Project Delivery Evaluation
For the major CIP project to address the new General Permit limits a project delivery evaluation will be performed to decide on the best approach to deliver the project. Carollo will prepare materials and facilitate another workshop (Workshop No. 8) attended by City staff and stakeholders.

This will include the following topics:

Project objectives, constraints and drivers that influence the selection of the project delivery method.

A recap of the City’s legal authority and procurement policies as they relate to project delivery.

A recap of available traditional and alternative delivery methods and identification of delivery methods warranting evaluation including traditional Design-Bid-Build, Construction Management-at-Risk, Fixed Price Design-Build, Progressive Design-Build, Design-Build-Operate, and Design-Build-Operate-Finance / P3.

A recap of public and private (P3) financing approaches.

Development of evaluation criteria categories and weighting factors to be used to compare project delivery methods, including project control, risk allocation, schedule, Atty. rev. 2023; Risk rev. 2023 Page 24 of 34
cost, and other (e.g., political, public acceptance, marketability, flexibility).

After presentation of the above, the group attending the Workshop will perform a preliminary alternative evaluation of the project delivery approach, based on weighted application of evaluation criteria. The preferred delivery approach for the major project to upgrade the WWTP to meet the new General Permit will be decided.

Deliverables: Project Delivery Evaluation Workshop No. 8 materials, Evaluation Criteria, Weighting factors, and Selected approach.

Task 6.11.3 Preparation of Volume 11
Carollo will prepare a draft of Volume 11 of the Master Plan that will incorporate the findings, materials, and decisions from all above sub-tasks. After completing the draft, it will be submitted to the City for review. Following the City’s review, a meeting will be held to receive comments on the draft. A final version of Volume 11 will then be prepared. Carollo will present a summary of the final version during a meeting with City staff, leadership and other decision makers and stakeholders, as needed.

Deliverables: Draft and Final Volume 11, in electronic format (PDF), and presentation materials as needed.

Task 6.12 – Financial Plan and User Rates and Fees
The CIP from the Master Plan, developed in the previous task, will be used to update the user rates and fees for the City customers. This will include monthly rates and connection fees. This effort includes analysis, presentations, presentation support, reports, or meetings in support of the rates and fees adoption (recognizing a Prop 218 process will be required). All evaluations will be compiled into Volume 12 of the Master Plan. The City has a financial consultant. Carollo will work with the financial consultant as defined in the following sub-tasks. Information will be provided to the City’s financial consultant who will update the user rates.

Connection Fee: Carollo will conduct the connection fee analysis, develop the proposed connection fees, and prepare a report. The evaluation will include changing the currently assumed flow, BOD, and TSS assumptions for the user categories and current O&M costs for the WWTP that are included in the existing rate model to include nitrogen. The changes to these assumed values will be based on updated flow, BOD, TSS and ammonia-N information for each of the customer categories. Carollo will develop a sampling plan so that samples can be collected for the different customer categories. The rate analysis will also include an intermediate rate analysis to supplement the CIP development.

User Rates: The City’s existing financial consultant with develop updates to the rate model and future rates. Carollo will coordinate with the City’s financial consultant and develop and provide the anticipated treatment cost per pound for TSS, BOD and ammonia-N, to be used in the rate analysis.

Funding Opportunities: This task also includes an analysis of funding opportunities. Carollo will work with the City (and its financial consultant as applicable) to develop a preliminary strategy for funding the project improvements. Based on the project capital and operational financial requirements developed in Task 6.11, Carollo will identify, evaluate, and recommend an appropriate funding strategy for the Program financing options including:

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State and federal funding programs (e.g., SRF, WIFIA, USBR).

Use of City-issued debt (e.g., bonds).

Use of City cash reserves and PAYGO funding.

Assistance with Rate and Fee Adoption Process: Carollo will be available to present study findings and recommendations at up to three meetings at specific decision points to be identified by the City. Carollo will work with City staff to develop presentation materials in advance of each meeting, as appropriate.

Deliverables: Draft and Final Volume 12, in electronic format (PDF); also includes analysis, presentations, presentation support, and reports required for development of the Financial Plan.

Task 7 – Percolation Pond Capacity Analysis
The percolation pond capacity analysis will be completed, and recommendations will be implemented concurrently with development of the Master Plan to address percolation pond capacity as expeditiously as possible.

Carollo will evaluate the existing percolation pond performance and capacity to develop and evaluate interim and/or permanent alternatives to improve capacity to meet current and projected system demands and to strengthen WWTP resilience during wet weather flows. The analysis will consider the 240-acre parcel acquired by the City east of the WWTP and across Black Road as part of the analysis and in conjunction with the proposed plant facility layouts for the future to 2060.

Task 7.1: Contract with Specialist Subconsultant
Carollo will contract with geotechnical subconsultant GSI/Yeh to assist with the field investigations and evaluations.

Task 7.2: Data Gathering and Analysis
Complete a desktop review of available geotechnical documentation to understand the historical characterization of geologic materials underlying the percolation ponds. Particular emphasis will be given to the hydrogeologic properties of the materials, any information about the interaction between the performance of the ponds with regional groundwater conditions, and comparison to geologic samples and laboratory results collected during field investigation collected as part of this exploration and prior assessments conducted by the City.

Prepare draft and final versions of a Percolation Pond Evaluation Plan that describes the steps to be undertaken to assess the existing pond capacity and the approach to expanding the capacity to meet future WWTP capacity needs. Discuss the draft report with the City to get their input before submitting the final version.

Deliverables: Draft and Final Percolation Pond Evaluation Plan, in electronic format (PDF).

Task 7.3: Field Investigations
Task 7.3.1 Geotechnical Exploration
Conduct a site walk during mobilization of the initial phase of exploration described below to confirm the scope of work. To characterize the geological materials below the percolation ponds, Atty. rev. 2023; Risk rev. 2023 Page 26 of 34
a series of geotechnical borings, test pits and cone penetrating test (“CPT”) soundings will be advanced for the project. This work will be contracted by Yeh under a separate contract.

It is anticipated that the City will provide a backhoe and operator for the test pits. The exploration work will include logging of test pits to depths up to ten feet below ground surface (“bgs”), advancing soil borings to an approximate total depth of thirty feet bgs, and performing CPT soundings to thirty feet bgs.

The number of bores will likely range from six to twelve and will be supplemented with a similar number of test pits and up to thirty CPT soundings depending on the project goals percolation pond accessibility. A geologist/engineer will describe the geologic materials from the borings and test pits. The geologist/engineer will collect undisturbed soil samples for analyses of physical properties including permeability. The soil physical properties and hydraulic (permeability) analyses will be completed at the California Polytechnic State University (Cal Poly) Geotechnical Engineering Laboratory in San Luis Obispo and Yeh Laboratory in Grover Beach.

Upon receipt of laboratory analyses results, a data report will be generated to present the distribution of geological materials and the results of the laboratory analyses of these materials.

Deliverables: Draft and Final Data Report, in electronic format (PDF).

Task 7.3.2 Flow Monitoring
The City is in discussion with the Water Board regarding the percolation capacity of the existing ponds. One of the goals of this task is to develop data that can be presented to the Water Board to demonstrate the average percolation rate and/or the capacity of the existing ponds.

Carollo will conduct flow monitoring within the planned expansion area and/or the existing percolation ponds to develop a more comprehensive understanding of the barriers to groundwater percolation. The monitoring will include the installation of three stilling wells in up to three ponds, deployment of three pressure transducers with telemetry capabilities. For a period of approximately two months, the inflow of water into the percolation ponds will be monitored to estimate the rate of percolation into the groundwater.

The documentation of the field testing will be conducted with field visits and with remotely acquired data from the dataloggers using telemetry capabilities.

The assessment will determine whether the performance of the ponds has changed since similar studies were conducted by the City for the existing percolation ponds.

Following completion of field activities and delivery of the results of the soil laboratory analyses (Task 7.3), and review of available geotechnical documentation, the results will be presented in a meeting with the City. The meeting will present the findings from the exploratory soil borings and laboratory analyses, provide a description of shallow materials observed in the test pits and results of the permeability analyses, results from the flow monitoring, and any suggested operational changes, as warranted. All the results will be compiled into a Percolation Pond Technical Memorandum as part of Task 7.3.3.

Deliverables: Materials for meeting.

Atty. rev. 2023; Risk rev. 2023 Page 27 of 34
Task 7.3.3 Evaluate Alternatives for Addressing Percolation Pond Capacity Based on the findings from Task 7.3.2 develop and evaluate alternatives to address the percolation pond capacity issue. Previous studies have identified causes of poor performance to be clay layers at relatively shallow depths combined with very little hydraulic gradient to allow for infiltration/percolation. Options for improving the performance often consist of removal and replacement with less permeable materials. Performing a scaled pilot project to simulate various recommended strategies may be an alternative to be considered. The alternatives will include modification/rehabilitation of existing ponds, construction of new ponds to the east of Black Road, and/or a combination of these approaches. Preliminary cost estimates and sizing (as appropriate) will be developed.

Hold a workshop (Workshop No. 9) with the City to discuss the alternatives, the costs and the pros and cons of each approach.

Develop a draft and final Percolation Pond Analysis Technical Memorandum summarizing the work completed and the recommended approach, construction cost estimate and anticipated schedule. The memo will also make recommendations whether the pond modifications should be implemented separately or as part of the work identified in the Master Plan.

Deliverables: Materials for Workshop No. 9, Draft and Final Percolation Pond Analysis Technical Memorandum and recommendations in electronic format (PDF).

Task 7.3.4 Regional Board Support
Provide support for interactions with the Water Board for the design, planning, and construction of the percolation pond expansion.

Task 8 – Stakeholder Outreach
Task 8.1 – Outreach and Communication Strategy
Carollo will work with the City to develop an overall outreach and communication strategy for the project. As necessary, the team will be augmented by additional City staff and/or a public outreach sub-consultant to develop the strategy. An outreach and communication strategy workshop (Workshop No. 10) will be held with the City to identify stakeholders, decide on when best to engage the stakeholder group, decide on initial message(s), develop initial milestones and action items. Information from the workshop will be used to develop a draft Stakeholder and Community Engagement Plan. This plan will build on any existing plan and efforts, and Carollo will assist the City in identifying the key stakeholders to engage and the type of engagement needed.

After submitting the draft Plan, a meeting will be held with the City to discuss any comments on the Plan. Subsequently a final version of the Plan will be developed and will be submitted to the stakeholder group at the appropriate time, which will initiate the stakeholder communication and outreach process.

Deliverables: Outreach and Communication Strategy Workshop (Workshop No. 10) materials, facilitation, and minutes/action items. Draft and Final Stakeholder and Community Engagement Plan, assistance with preparation of materials for stakeholder and community meetings, and preparation of meeting minutes. All deliverables in PDF format.

Atty. rev. 2023; Risk rev. 2023 Page 28 of 34
Task 8.2 – Outreach Meetings
Work with the City to facilitate additional Stakeholder Outreach meetings. For the purposes of this scope of work it has been assumed that Stakeholder Outreach meetings will be held once every quarter for the first eighteen months of the program, but this has not been confirmed. The frequency of meetings may be adjusted following the Workshop discussed above.

Assist the City to develop materials for each meeting and then prepare the meeting notes after each meeting. For the purposes of the Phase 1 work, four Outreach meetings are assumed.

Deliverables: Outreach and Communication Meeting materials, facilitation, and minutes/action items all in electronic format, for a total of four meetings.

Atty. rev. 2023; Risk rev. 2023 Page 29 of 34
EXHIBIT “B”

PAYMENT
I. PROGRESS AUTHORIZATION
Written authorization to proceed from the City authorizes the Contractor to generate the

NOT-TO-EXCEED COST OF ONE MILLION, NINE HUNDRED TWO THOUSAND, TWO HUNDRED SEVENTY-FOUR AND ZERO DOLLARS IN FEES for above listed tasks in accordance with the rate schedule details that follow.

TOTAL NOT-TO-EXCEED COSTS: $1,902,274.00
The City reserves the right to withhold any amount if unsatisfied with the service the Contractor provides or if the Contractor exceeds this written authorization for the above not-to-exceed costs.

II. INVOICE PROCEDURE
The Contractor's bills shall be substantiated by appropriate documentation, and include an itemized listing of personnel, sub-Contractors, and other direct costs incurred.

Atty. rev. 2023; Risk rev. 2023 Page 30 of 34
Atty. rev. 2023; Risk rev. 2023 Page 31 of 34
Atty. rev. 2023; Risk rev. 2023 Page 32 of 34
EXHIBIT “C”

Atty. rev. 2023; Risk rev. 2023 Page 33 of 34
3) Self-insured Retentions
Self-insured retentions must be declared to and approved by City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.
4) Other Insurance Provisions
a) The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
i) The City of Santa Maria, its officers, officials, employees, and volunteers are to be covered as additional insureds on the policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used). ii) For any claims related to this project, Contractor's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of Contractor's insurance and shall not contribute with it. iii) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be cancelled or reduced, except with notice stating the title of this Agreement to the City. All notices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested. iv) Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not City has received a waiver of subrogation endorsement from the insurer. v) If any of the required policies provide claims-made coverage:
(1) The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.
(2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. (3) If coverage is cancelled or non-renewed, and not replaced with another claimsmade policy form with a Retroactive Date prior to the Agreement effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.
5) Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.
6) Verification of Coverage
a) Contractor shall furnish City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause.

Atty. rev. 2023; Risk rev. 2023 Page 34 of 34
b) All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications, at any time. 7) Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,

CALIFORNIA, APPROVING AN AGREEMENT FOR PROFESSIONAL SERVICES WITH CAROLLO ENGINEERS, INC. FOR WASTEWATER TREATMENT PLANT

PROGRAM MANAGEMENT SERVICES
WHEREAS, on September 25, 2020, the Central Coast Water Board adopted General Waste Discharge Requirements Order No. R3-2020-0020 for Discharges from Domestic Wastewater Systems with Flows Greater than 100,000 Gallons per Day (the “General Permit”); and
WHEREAS, the City of Santa Maria (“City”) was required to enroll under the General Permit, which requires that the existing Wastewater Treatment Plant be upgraded to meet permit requirements, a project that will be significant in both scale and cost; and
WHEREAS, the City requires complex professional, technical, and programmatic support for the project; and
WHEREAS, in March 2023, the Utilities Department released a Request for Qualifications to solicit submittals from qualified firms to provide program management services for the project; and
WHEREAS, of the two submittals received, a selection committee determined that the submittal from Carollo Engineers, Inc. met the needs of the City as advertised in the Request for Qualifications; and
WHEREAS, Carollo Engineers, Inc. and the Utilities Department negotiated the terms of an agreement to provide the services required by the City; and WHEREAS, execution of the agreement enables the City to maintain its critical and time-sensitive path toward compliance under the General Permit.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. Authorize the City Manager or designee to enter into an Agreement for Professional Services with Carollo Engineers, Inc. for Wastewater Treatment Plant Program Management Services for Phase 1 services, incorporated herein by reference; and

2. Authorize the City Manager or designee to enter into future extensions or amendments to the Agreement consistent with the original terms of the Agreement, including but not limited to services for future phases; and

3. Authorize the Chief Deputy City Clerk to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 5
th of December 2023.

ATTEST:

Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
Inteirm City Manager
FOR THE COUNCIL MEETING OF DECEMBER 5, 2023

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Interim Assistant City Manager/Director of Community Development Chuen Wu
SUBJECT: Adoption of a Resolution Adopting a Negative Declaration Pursuant to Government Code Section 65580 et seq and Adoption of a Resolution Repealing the 2015-2023 Housing Element and Adopting the 2023- 2031 Sixth Cycle Housing Element
Description:

The City Council will consider the repeal of the 2015-2023 Housing Element and the adoption of the 2023-2031 Sixth-Cycle Housing Element of the City’s General Plan in accordance with Section 65588 of the California Government Code.

RECOMMENDATIONS:
1) Adopt a Resolution adopting a negative declaration for the adoption of the 2023 sixth cycle Housing Element, Pursuant to State Government Code Section 65580 et seq Citywide; and 2) Adopt a Resolution repealing the 2015-2023 Housing Element and adopting the 2023-2031 Sixth Cycle Housing Element and forwarding the adopted document to the State Department of Housing and Community Development for their certification pursuant to State Government Code Section 65585.

BACKGROUND:

The Housing Element, as one of the many required elements of the City’s General Plan, provides a written framework for meeting the housing goals of the City. The City adopted the current Housing Element in 2015. California Government Code Sections 65580 through 65589.11 establish the requirements for housing elements in California. Unlike the other required elements of the General Plan, State law requires that the Housing Element be updated every eight years. This periodic update is required to reflect recent changes in State Law, provide updated information on City housing programs, review and adjust the City’s strategy for meeting its housing needs, and to demonstrate that the City has the land capacity to meet its Regional Housing Needs Allocation (RHNA).

Additionally, the Housing Element is the only component of the General Plan required by 2 State law to be reviewed by the State Department of Housing and Community Development (HCD) prior to official certification.

Planning Commission Review
The draft Housing Element and associated Initial Study and Negative Declaration (IS/ND) were reviewed by the Planning Commission at a public hearing on November 15, 2023, where both items were recommended for adoption by the City Council.

DISCUSSION:

The draft Sixth-Cycle Housing Element is provided as Attachment A to this report. Section I provides the introduction, including descriptions of the analysis methods, data sources, and public outreach efforts used in its preparation. Section II provides a summary of the projected housing needs, including the RHNA. Section III summarizes the adequacy of the City’s housing sites and housing resources with references to relevant appendices.

Section IV contains goals, policies, and actions related to housing in Santa Maria.

Appendices ‘A’ through ‘G’ provide the full background data, comprehensive research, and analysis used to inform the development of the Element, including the City’s goals, policies, and programs presented in Section IV.
2023-2031 Housing Element Subjects
California Government Code Section 65583 requires local governments to address specific subjects and analyses within their Housing Elements. These include:
 A Housing Needs Assessment, to examine the current demographic, employment, and housing trends and conditions in the City, and from that develop the projected housing needs of the community, with attention paid to special housing needs (e.g., large families, persons with disabilities).  Evaluation of the Current Housing Programs, to gauge the City’s progress in implementing policies and programs and determine if current programs warrant amendment.
 Inventory of Potential Available Housing Sites, to demonstrate that within the City there are enough residential and mixed-use zoned properties of sufficient size to accommodate the projected number of new housing units needed per income level (RHNA).
 A Constraints Analysis, where existing and potential governmental and nongovernmental barriers to housing development are identified and analyzed.  Affirmatively Furthering Fair Housing (AFFH), through analysis of significant disparities in housing needs and access to opportunity which may lead to segregated living patterns.
 Updated Policies and Programs, to be carried out during the 2023-2031 planning period to fulfill the identified housing needs, relieve constraints, facilitate the 3 development of adequate housing for all income levels, and facilitate integrated and balanced living patterns and fostering compliance with civil rights and fair housing laws. Each program is required to include specific, quantifiable actions the City will undertake during the sixth-cycle planning period.  Documentation of Community Engagement Efforts. State law emphasizes and requires robust community engagement during the Housing Element update process, which includes reaching out to individuals of all economic levels and historically underrepresented groups within the community.

Regional Housing Needs Allocation
The draft Sixth-Cycle Housing Element incorporates the RHNA assigned to the City of Santa Maria by the Santa Barbara County Association of Governments (SBCAG). For the sixth-cycle of the RHNA, which is the statuary planning period of February 2023 to February 2031, the City’s assigned RHNA is 5,418 units.

The total RHNA requirement is divided into four affordability categories, established according to the Area Median Income (AMI) for Santa Barbara County. These categories include very low-income residential units, which are affordable to households earning less than 50 percent of AMI; low-income residential units, which are affordable to households earning between 50 percent and 80 percent of AMI; moderate-income residential units, which are affordable to households earning between 80 percent and 120 percent; and above moderate-income residential units which are affordable to households earning upwards of 120 percent of AMI.

Appendix B (Sites Inventory & Methodology) to the proposed Housing Element provides a detailed list of the potential available housing sites and a map of the sites, documenting that the City of Santa Maria has sufficient suitable sites available to accommodate the City’s RHNA for each income level. The housing sites inventory analysis considered various factors in site selection including whether the site is vacant or very underutilized, whether the infrastructure is available, or whether other limitations that would constrain the future development of housing units. The underutilized sites have been analyzed and are considered viable sites based on the age and/or condition of the existing structure, high demand for housing, and recent development trends. 2023-2031 Housing Element Programs
The 2023 Housing Element goals include promoting new housing construction, conserving, and improving the City’s existing housing stock, reducing, or removing government constraints on housing, addressing housing for those with special needs, and promoting equal housing opportunities. The element includes policies and programs related to each of these goals.

An analysis of the 22 programs contained within the current 2015 Housing Element, along with the input received during the public outreach efforts have been incorporated into the proposed programs (draft Element Section IV.B). The draft Element includes the continuation of those successful existing programs, as well as new programs developed 4 to address emerging housing opportunities and constraints, address changes in State law, and provide innovative approaches to accommodate the sixth cycle RHNA.

Some of the programs that will continue from the 2015 Housing Element include Programs 1.B: Density Bonus, 1.E: Prioritization of Services, 2.B: Code Enforcement,

5.A: The Homebuyer Assistance Program, 5.B: Tenant-Based Assistance, and 5.C:

Rental Assistance.

Programs responding to new State laws include Programs 1.H: Housing on Religious Institution Sites, 1.I: Surplus Land Act Sites, 3.B: Objective Design Standards, 5.D: Fair Housing Program, 5.E: Tenants Rights Information, 5.F: Environmental Issues Identification and Action, and 5.G: Environmental Justice. Additionally, Program 3.F: R-2 and R-3 Zoning District Densities will directly increase housing production by increasing the maximum multi-family residential densities above what is currently permitted.

Program 1.F: Annexation Program also has the potential to increase housing production.

The City has included programs to support the needs of extremely low-income households, such as supporting accommodation for seniors and persons with disabilities (Program 4.A), supporting the development and preservation of housing for unhoused individuals and support services to the homeless (Program 4.B: Supportive Housing for Homeless Persons). Since State law now allows the City to credit Accessory Dwelling Units (ADUs) toward the City’s RHNA, the City will monitor ADU production through Program 1.D: Accessory Dwelling Units to ensure targets are met. Part of that effort will be to conduct annual ADU rental income surveys and report the results with the City’s General Plan Annual Reporting.

For the full list and description of programs please see Housing Element Section IV.B Goals, Policies, and Programs. The new programs are intended to significantly increase the amount and types of housing for all income levels in Santa Maria. These efforts are expected to be initiated throughout the planning period, which is from February 15, 2023, to February 15, 2031.

Community Engagement and Outreach
The Community Development Department conducted a comprehensive community engagement and outreach strategy and has used the community input gathered to help develop the 2023 Housing Element.

Four public workshops, specifically on the topic of Affirmatively Furthering Fair Housing, were conducted during October and November 2022. These workshops were held at various locations throughout the city, including Maramonte Park Community Center, Grogan Community Center, and the Santa Maria Public Library’s Shepard Hall. In total, approximately 150 people attended the workshops, with an additional ten attendees over Zoom available for the November 7th workshop. The City was available to provide translation and interpretation services at all events upon request. The Mixteco Indigenous Community Organizing Project (MICOP) has been a partner of the City of Santa Maria in 5 the General Plan Update, ensuring that traditionally underrepresented groups, such as Mixteco residents, are proactively sought for input in shaping the future of Santa Maria.

The Housing Element update was presented to the Planning Commission at a study session on March 3, 2022, and to the City Council as an Informational Report/Briefing on April 5, 2022. At these meetings, city staff provided an overview of the City’s demographics and housing needs. These meetings provided decision-makers and the public an opportunity to provide input early in the process.

Notifications of public outreach events were distributed to the City’s email database in English and Spanish as well as information and updates provided through the City’s Housing Element Update webpage. Direct outreach to stakeholders and organizations that provide housing and related support services in the community was also completed, as well as news releases, social media notifications, and an online Housing survey. The full listing of outreach efforts is provided in draft Element Section 1.E, with descriptions of the outreach strategy and methods, an overview of the public comments received, and copies of the City’s outreach materials, provided in Appendix E.

State Department of Housing and Community Development Review The Community Development Department provided the draft Housing Element document to HCD for their review on two separate occasions, modifying the draft each time in response to HCD comments. Prior to each submittal to HCD, the City requested public comment on the draft, including posting the updated draft Element on the City website, publishing news releases, and sending e-mails to those who signed up for Housing Element and General Plan process announcements. On October 25, 2023, HCD issued their confirmation that the draft Housing Element is in substantial compliance with state law (Attachment B) and may be certified following City Council adoption.

Alternative(s)
The City Council may direct minor modifications to be made to the draft Sixth-Cycle Housing Element document. Significant modifications, such as revisions to goals, policies, and/or programs of the draft, will necessitate an additional review of the draft by HCD. HCD would need to determine that the modified draft substantially complies with state law prior to the modified draft returning to the City Council for adoption consideration.

Environmental Review
Under the requirements of the California Environmental Quality Act (CEQA), a Negative Declaration (MND) was prepared and circulated for a public review period of 30 days, starting on December 15, 2022, and concluding on January 17, 2023. Staff and the Planning Commission recommend that the Negative Declaration be adopted. No additional environmental review is required.

Fiscal Considerations
The costs for preparation of the Draft sixth-cycle Housing Element are covered under the approved budget for the General Plan Update, which is $1.7 million from the City’s General Fund as well as funding from the Regional Early Action Planning (REAP) and the 6 Local Early Action Planning (LEAP) grants. City Council adoption of the Housing Element, and subsequent certification by HCD, is a pre-requisite for the City to be eligible for various federal, state, and regional funding programs, including Caltrans and HCD grants.

Impact to the Community
The 2023-2031 Sixth-Cycle Housing Element will serve as the primary source of information on housing policies, programs, and resources for the next eight years, and will facilitate a housing-inclusive community, where existing and projected demands for housing are adequately met across all income levels.

Other Agency Review
Upon final adoption by the City Council, the final draft Housing Element becomes the official Sixth Cycle Housing Element for the City of Santa Maria. The adopted Sixth Cycle Housing Element will then be provided to HCD for their review and certification.

ATTACHMENTS
A: Draft Sixth Cycle Housing Element 2023-2031
B: HCD Letter dated October 25, 2023
C: CEQA Initial Study/ Negative Declaration
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA

MARIA, CALIFORNIA, ADOPTING A NEGATIVE DECLARATION FOR
THE ADOPTION OF THE 2023 SIXTH-CYCLE HOUSING ELEMENT,
PURSUANT TO STATE GOVERNMENT CODE SECTION 65580 ET
SEQ. CITYWIDE
WHEREAS, the City of Santa Maria initiated an amendment to the Housing Element of the General Plan, in accordance with Title 7, Division 1, Chapter 3, Article 10.6 of the California Government Code; and
WHEREAS, the proposed review and update is necessary for public necessity, convenience, and general welfare in that it identifies the housing needs of the community and programs to achieve the housing goals, policies, and objectives of the City of Santa Maria; and
WHEREAS, the City is required to submit a revised Housing Element for the 2023- 2031 planning period for certification by the State Department of Housing and Community Development Review for the next eight-year cycle (the “sixth cycle”); and WHEREAS, as provided in Government Code Section 65350 et. seq., adoption of the Housing Element constitutes a General Plan Amendment; and WHEREAS, the provisions of the California Environmental Quality Act of 1970 (CEQA), Public Resources Code Sections 21000 et. seq., as amended, require the evaluation of environmental impacts of said projects; and WHEREAS, an Initial Study and Negative Declaration for the draft 2023 Sixth Cycle Housing Element was prepared pursuant to CEQA Guidelines Section 15070, assessing the potential environmental impacts that might result from the adoption of the Housing Element for the 2023-2031 sixth cycle; and
WHEREAS, the required notices were published, and the Negative Declaration was circulated for public review, sent to every responsible agency with jurisdiction over the project, and placed in a public location; and
WHEREAS, the City mailed a public notice to all California Native American tribes provided by the Native American Heritage Commission and to other entities listed; and WHEREAS, No California Native American tribe requested consultation; and WHEREAS, on December 15, 2022, the City released the draft Initial Study and Negative Declaration for a public comment period of 30 days, concluding on January 17, 2023, and the City considered all public comments received; and WHEREAS, the Planning Commission of the City of Santa Maria held a regularly scheduled public hearing on November 15, 2023, for the purpose of receiving evidence and considering the Initial Study and Negative Declaration and the proposed draft 2023 Housing Element; and
WHEREAS, after considering all evidence, the Planning Commission, in Resolution No. 2822, recommended to the City Council the adoption of a Negative Declaration for the Project; and
WHEREAS, notices of said public hearing were made at the time and in the manner required by law; and
WHEREAS, the City Council of the City of Santa Maria has reviewed and considered the Initial Study / Negative Declaration (Attachment C of the City of Santa Maria Council Agenda Report dated December 5, 2023, and incorporated herein by reference) for the 2023 Sixth Cycle Housing Element; and WHEREAS, there is no substantial evidence in the whole record before the City Council supporting a fair argument that the project as described in the Initial Study / Negative Declaration will have a significant effect on the environment; and WHEREAS, at the completion of the public hearing, the City Council heard and duly considered all evidence, including evidence presented in the staff report and all written and oral testimony; and
WHEREAS, the Initial Study / Negative Declaration reflects the City Council’s independent judgment and analysis.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Maria, California as follows:

1. The above recitals are true and correct and incorporated herein by reference.

2. The City Council adopts the Negative Declaration for the project (Attachment C of the City of Santa Maria Council Agenda Report dated December 5, 2023, incorporated herein by reference) for the Sixth Cycle Housing Element.

3. The records of these proceedings are located in the Planning Division of the City of Santa Maria, 110 South Pine Street #101, Santa Maria, California 93458.

4. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance to the intent of this document is maintained. In doing so, the Assistant City Clerk shall consult with the City Manager and the City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this day December 5, 2023.

ATTEST:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
MARIA, CALIFORNIA, REPEALING THE 2015-2023 HOUSING
ELEMENT AND ADOPTING THE 2023-2031 SIXTH CYCLE HOUSING

ELEMENT AND FORWARDING THE ADOPTED DOCUMENT TO THE

STATE DEPARTMENT OF HOUSING AND COMMUNITY

DEVELOPMENT FOR THEIR CERTIFICATION PURSUANT TO STATE
GOVERNMENT CODE SECTION 65585.

WHEREAS, the City of Santa Maria initiated an amendment to the Housing Element of the General Plan, in accordance with Title 7, Division 1, Chapter 3, Article 10.6 of the California Government Code; and
WHEREAS, Section 65300 et seq. of the California Government Code mandates that each California city adopt a comprehensive, long range General Plan to guide the physical development of the City; and
WHEREAS, in accordance with Section 65588 of the California Government Code, each jurisdiction must update its Housing Element periodically, with specific deadlines established by the State Department of Housing and Community Development (HCD); and WHEREAS, the proposed review and update is necessary for public necessity, convenience and general welfare in that it identifies housing needs of the community and programs to achieve the housing goals, policies, and objectives of the City of Santa Maria; and
WHEREAS, the City is required to submit an updated Housing Element for the 2023- 2031 planning period for certification by the State Department of Housing and Community Development Review for the next eight-year cycle (the “sixth cycle”); and WHEREAS, the Housing Element Update web page was established on the City web site to provide information regarding the update, including announcements and materials for public workshops and meetings, provide links to the draft 2023 Housing Element document versions as they were produced; and
WHEREAS, to comply with State Housing Element Law, the City of Santa Maria, California has prepared the Draft Housing Element for the 2023-2031 planning period in compliance with State Housing Element Law and has documented the City has an adequate number of existing appropriately zoned and sized sites that can accommodate the number of housing units sufficient to meet the City’s sixth cycle Regional Housing Need Allocation (RHNA); and
WHEREAS, as provided in California Government Code Section 65350 et. seq., adoption of the Housing Element constitutes a General Plan Amendment; and WHEREAS, an Initial Study and Negative Declaration for the draft 2023 Housing Element was prepared pursuant to California Environmental Quality Act (CEQA), Public Resources Code Section 21000 et esq., CEQA Guidelines Section 15070, assessing the potential environmental impacts that might result from the adoption of the Housing Element for the 2023-2031 sixth cycle; and
WHEREAS, the required notices were published and the Negative Declaration was circulated for public review, sent to every responsible agency with jurisdiction over the project and placed in a public location; and
WHEREAS, the City mailed a public notice to all California Native American tribes provided by the Native American Heritage Commission and to other entities listed; and WHEREAS, no California Native American tribe requested consultation; and WHEREAS, the City conducted substantial and broad public engagement using a methodical process including: 1) the establishment of a Housing Element page on the City’s website, through which the city has received input directly from residents and businesses; 2) Providing materials in Spanish and English, making Spanish language interpretation available for Housing Element public meetings, and partnering with the Mixteco Indigenous Community Organizing Project (MICOP) to provide Mixteco language speakers facilitation and interpretation support; 3) an on-line Housing survey taken by 457 respondents (111 of those responses using the Spanish language survey); 4) Housing Element ‘News Releases’ in English and Spanish published to announce the issuance of each draft of the Element; 5) four public workshops, specifically on the topic of Affirmatively Furthering Fair Housing, were conducted during October and November 2022; and
WHEREAS, in accordance with Government Code Section 65585 (b), on November 28, 2022, the City posted the draft Housing Element and requested public comment for a 30-day review period; and
WHEREAS, on December 15, 2022, the City released the draft Initial Study and Negative Declaration for a public comment period of 30-days, concluding on January 17, 2023, and the City considered all public comments received; and WHEREAS, after the draft Housing Element 30-day public review period, and after responding to public comments, the City on February 2, 2023, submitted the draft Housing Element to the State Department of Housing and Community Development for its review; and
WHEREAS, on May 3, 2023, the City received a letter from HCD providing its initial findings and recommended revisions regarding the draft Housing Element; and WHEREAS, on August 29, 2023, the City published the second revised draft Housing Element responding to HCD’s findings and requested public comment on the draft, and after receiving and responding to public comments, on September 8, 2023 the City submitted the second revised draft Housing Element to HCD for its review; and WHEREAS, on October 4, 2023, the City met with HCD staff to discuss recommended clarifications and revisions to the draft Housing Element; and WHEREAS, on October 11, 2023, the City published the third revised draft Housing Element responding to HCD’s October 4, 2022, comments, and requested public comment on the draft in conformance with State law, and at the conclusion of the public review period submitted the third draft Housing Element to HCD for its review on October 19, 2023; and
WHEREAS, on October 25, 2023, the City received a letter from HCD reporting that after their review the draft Housing Element will substantially comply with State Housing Element Law (Gov. Code, § 65580 et seq.) when it is adopted, submitted to and approved by HCD, in accordance with Government Code section 65585.; and WHEREAS, the Planning Commission of the City of Santa Maria held a regularly scheduled public hearing on November 15, 2023, for the purpose of receiving evidence and considering the Initial Study and Negative Declaration and the proposed draft 2023 Housing Element; and
WHEREAS, notices of said public hearing were made at the time and in the manner required by law; and
WHEREAS, at the public hearing, the Planning Commission heard and duly considered all evidence, including evidence presented in the staff report and all written and oral testimony and;
WHEREAS, on November 15, 2023, with a 4-0-1-0 vote, the Planning Commission, in Resolution No. 2823, recommended to the City Council the repeal of the 2015-2023 Housing Element and the adoption of the 2023-2031 Sixth Cycle Housing Element, and the forwarding of the document to the State Department of Housing and Community Development for their certification; and
WHEREAS, the City Council considered and relied on the Planning Commission’s November 15, 2023, recommendation (4-0-1-0 vote) to adopt the Negative Declaration for the draft Sixth Cycle Housing Element, in making its decision.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The above recitals are true and correct and incorporated herein by reference.

2. The City Council finds that:
(a) The 2023 Sixth Cycle Housing Element provided as shown in Attachment A to the City Council Staff Report, dated December 5, 2023, and incorporated herein by reference, substantially complies with Housing Element Law, as provided in Government Code 65580 et seq., and contains all provisions required by State Housing Element Law.
(b) Pursuant to California Government Code Section 65583.2, the existing uses on the non-vacant or underutilized sites identified in the site inventory to accommodate the lower-income RHNA are likely to integrate with new residential uses, or are likely to be discontinued during the planning period and therefore do not constitute an impediment to planned residential development on the site during the planning period.

3. As required by Government Code Section 65585(e), the City of Santa Maria has considered the findings made by the Department of Housing and Community Development included in the Department’s letter to the City of Santa Maria dated May 3, 2023, consistent with Government Code Section 65585(f), the City has revised the 2023 Draft Housing Element in response to the findings of the Department to substantially comply with the requirements of State Housing Element Law as interpreted by HCD.

4. The City of Santa Maria has considered the findings made by the Department of Housing and Community Development included in the Department’s letter to the City of Santa Maria dated October 25, 2023, (provided as Attachment B to the City Council Agenda Report, and incorporated herein by reference), that the revised draft of the Housing Element will substantially comply with State Housing Element Law (Gov. Code, § 65580 et seq.) at such time it is adopted by the City Council, and then submitted to and approved by HCD, in accordance with Government Code section 65585.

5. That the City Council hereby repeals the City of Santa Maria 2015-2023 Housing Element in its entirety and adopts the City of Santa Maria Sixth Cycle Housing Element 2023-2031, as shown in Attachment A to the City Council Staff Report, dated December 5, 2023, and incorporated herein by reference.

6. The Community Development Director or designee is hereby directed to file all necessary material with the Department of Housing and Community Development for the Department to find that the Housing Element is in conformance with State Housing Element Law and is further directed and authorized to make all non-substantive changes to the Housing Element to make it internally consistent or to address any non-substantive changes or amendments requested by the Department to achieve certification.

7. The Community Development Director or designee is hereby directed to distribute copies of the Housing Element in the manner provided in Government Code Sections 65357 and 65589.7.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 5th day of December 2023.

ATTEST:

ATTACHMENT A
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1 | City of Santa Maria 2023-2031 Housing Element
Contents
Contents........................................................................................................................................ 1 Section I Introduction............................................................................................................ 2 I.A Community Context............................................................................................... 2 I.B Housing Element Purpose..................................................................................... 2 I.C Organization of the Housing Element.................................................................... 3 I.D Data Sources and Methods................................................................................... 5 I.E Summary of Public Participation............................................................................ 5 I.F Consistency with Other General Plan Elements..................................................15 I.G Other Statutory Requirements.............................................................................16 Section II Projected Housing Need .....................................................................................17 II.A Introduction/Overview of SBCAG Methodology...................................................17 II.B Santa Barbara County Income Limits..................................................................17 II.C Regional Housing Needs Allocation ....................................................................18 Section III Housing Resources .............................................................................................19 III.A Introduction..........................................................................................................19 III.B Land Resources ..................................................................................................19 III.C Financial and Administrative Resources .............................................................20 III.D Opportunities for Energy Conservation ...............................................................20 Section IV Housing Plan .......................................................................................................21 IV.A Introduction..........................................................................................................21 IV.B Goals, Policies, and Programs ............................................................................21 IV.C Quantified Objectives ..........................................................................................45 Appendix A: Housing Needs Assessment
Appendix B: Sites Inventory and Methodology
Appendix C: Housing Constraints
Appendix D: Existing Programs Review
Appendix E: Public Participation Summaries
Appendix F: Affirmatively Furthering Fair Housing Assessment Appendix G: Housing Resources
2023-2031 Housing Element City of Santa Maria | 2
Section I Introduction
I.A Community Context
The City of Santa Maria is located in the central coast area of California in the northern portion of Santa Barbara County, roughly 250 miles south of San Francisco and 170 miles north of Los Angeles. The City lies within the Santa Maria River Valley, surrounded by rolling hills on three sides and the Pacific Ocean to the west. Santa Maria was incorporated as a general law city in 1905, with an economy flourishing from rich alluvial soil for agriculture and numerous oil fields.

Both the agriculture and oil industries contributed to the City’s population growth throughout the 20th century, and the area retains a significant agriculture industry today. Crops such as strawberries, wine grapes, celery, lettuce, peas, squash, cauliflower, spinach, broccoli, and beans are grown in Santa Maria and numerous cattle ranches are also located in the area.

The City became a charter city in December 2000, after Santa Maria voters approved a ballot measure. In recent decades, Santa Maria’s population has continued to grow steadily by offering job opportunities and affordable housing; in 2006 Santa Maria surpassed Santa Barbara as the most populous city in Santa Barbara County. Today, there are almost 110,000 residents and over 38,000 jobs in Santa Maria.

I.B Housing Element Purpose
The State of California has declared that the availability of decent and suitable housing for every California family is “a priority of the highest order” (California Government Code §54220). This objective has become increasingly urgent in recent years as communities across the State, including Santa Maria, struggle to meet the housing needs of all their residents. State Housing Element Law, established in 1969, recognizes the vital role local governments play in the supply and affordability of housing and requires all cities and counties in California to establish a longrange plan to meet their fair share of regional housing needs. Cities are charged with planning for the welfare of their citizens, including ensuring that the existing and projected demands for housing are adequately met.

High housing costs — and related housing instability issues — increase health care costs (for individuals and the State), decrease educational outcomes (affecting individuals, as well as the State’s productivity), and make it difficult for California businesses to attract and retain employees.
– State of California 2025 Statewide Housing Assessment 3 | City of Santa Maria 2023-2031 Housing Element
The housing element is the primary tool used by local governments to appropriately plan for and accommodate sufficient housing across all income levels. The housing element is a mandatory part of a jurisdiction’s General Plan but differs from other General Plan elements in two key aspects. The housing element must be updated every eight years for jurisdictions within a metropolitan planning organization (MPO) on a four-year regional transportation plan (RTP) cycle, such as the Santa Barbara County Association of Governments (SBCAG). The housing element must also be reviewed and approved (i.e., certified) by the California Department of Housing and Community Development (HCD) to ensure compliance with statutory requirements. Certification also ensures that the City remains eligible for various State and federal funding sources. This Housing Element covers the 2023-2031 planning period.

In practical terms, the Housing Element provides the City with an opportunity to assess its housing needs and to develop policies and actions that effectively respond to those needs. Amongst other groups, the Housing Element affects those starting in their carriers whether it be as an employe in a local business or in a civic role such as teacher, firefighter, police, or medical field, older residents on fixed incomes, parents and their adult children who want to remain in or return to Santa Maria, and young persons wishing to live in the community. Ultimately, the supply and cost of housing affect the economy and people’s quality of life across the region.

At the time of publication, the COVID-19 crisis has impacted the local region in significant ways.

The pandemic has made the issue of housing security even more acute as residents face job losses, housing cost pressures, and disparate health impacts from the pandemic. This Housing Element has had to respond to these conditions by transitioning the public outreach process to reflect the limitations brought on by COVID-19. These actions are detailed in this report.

I.C Organization of the Housing Element
Per California Government Code §65580-65589, a housing element must consist of the following components:
• Existing Programs Review: An evaluation of the results of the goals, policies, and programs adopted in the previous Housing Element that compares projected outcomes with actual achieved results. • Housing Needs Assessment: An analysis of the existing and projected housing needs of the community. It provides a profile of socio-demographic information, such as population characteristics, household information, housing stock, tenure, and housing affordability. The assessment also considers local special housing needs, such as seniors, farmworkers, homeless, large households, and female-headed households. • Sites inventory and Methodology: An inventory listing adequate sites that are suitably zoned and available within the planning period to meet the City’s fair share of regional housing needs across all income levels. 2023-2031 Housing Element City of Santa Maria | 4
• Housing Resources: An identification of resources to support the development, preservation, and rehabilitation of housing. • Housing Constraints: An assessment of impediments to housing production across all income levels covering both governmental (e.g., zoning, fees, etc.) and nongovernmental (e.g., market, environmental, etc.).
• Affirmatively Furthering Fair Housing Assessment: Assembly Bill (AB) 686 requires cities and counties to take deliberate actions to foster inclusive communities, advance fair and equal housing choice, and address racial and economic disparities through local policies and programs. The goal of AB 686 is to achieve better economic and health outcomes for all Californians through equitable housing policies. The assessment of affirmatively furthering fair housing documents compliance with AB 686. • Goals, Policies, and Programs: This Section provides a statement of the community’s goals, quantified objectives, and policies to maintain, preserve, improve, and develop housing, as well as a schedule of implementable actions to be taken during the planning period to achieve the goals, objectives, and policies. Quantified objectives for new construction, rehabilitation, and conserved units by income category (i.e., very low, low, moderate, and above moderate) are included to make sure that both the existing and the projected housing needs are met, consistent with the City’s share of the Regional Housing Needs Allocation (RHNA).

Section II of the Housing Element provides a summary of the projected housing needs. Section III summarizes the adequacy of housing sites and housing resources with references to relevant appendices. Section IV contains goals, policies, and actions related to housing in Santa Maria.

The comprehensive research and analysis compiled in the appendices to this Housing Element were used to inform the City’s goals, policies, and programs presented in Section IV:
• Appendix A: Housing Needs Assessment
• Appendix B: Sites Inventory and Methodology
• Appendix C: Housing Constraints
• Appendix D: Existing Programs Review
• Appendix E: Public Participation Summaries
• Appendix F: Affirmatively Furthering Fair Housing Assessment • Appendix G: Housing Resources
5 | City of Santa Maria 2023-2031 Housing Element
I.D Data Sources and Methods
This Housing Element was updated in accordance with California Department of Housing and Community Development (HCD) guidelines for the 6th Housing Element Cycle, incorporating additional considerations required under new State housing-related legislation. Specific documents are referenced throughout the Housing Element, including but not limited to the Santa Maria General Plan and Santa Maria Municipal Code. The analyses and findings in this document relied on data compiled from various sources, including:
• US Census Bureau (American Community Survey, Longitudinal Employer-Household Dynamics)
• California Department of Housing and Community Development (HCD) • California Department of Finance (DOF)
• US Department of Housing and Urban Development (HUD)
• Consumer Financial Protection Bureau (CFPB)
This document was also informed by information provided by residents, business groups, local institutions, City staff, and elected officials.

I.E Summary of Public Participation
Public participation is crucial in shaping Santa Maria’ housing strategy. Understanding the needs of the community enables the development of housing strategies that are most appropriate and effective. Public outreach also allows the City to identify concerns unique to certain interest groups and service providers that may not have been initially apparent. The City also has the added benefit of outreach conducted for Santa Maria’s General Plan Update, which is currently underway and is expected to be completed in 2025. The General Plan Update process includes an outreach program designed to engage and facilitate conversations with community members about the current and future issues and opportunities that are most important to them for the City of Santa Maria in the next 20 to 30 years.

The engagement objectives include obtaining feedback on key policy issues including those regarding Housing, and providing a variety of options for community members to engage and be informed, and to create opportunities for the community to take ownership of the General Plan and steps to achieve its implementation. As part of the development of this Housing Element, the City’s public participation program included public hearings with the City Council and Planning Commission, direct outreach to representatives from all economic segments of the community, and community-wide notifications through various communication outlets (e.g., news releases, email, City website, etc.).
2023-2031 Housing Element City of Santa Maria | 6
Housing Element Informational Outreach Efforts
• General Plan Update Website. The City provides General Plan Update information on the City Webpage (http://www.cityofsantamaria.org/GeneralPlan) including a link to the General Plan Update website which includes basic information about the project, documents, announcements, and other materials (in English and Spanish). The site includes links to interactive components, like comment boxes and surveys. The website has been updated frequently throughout the General Plan and Housing Element process. (https://www.imaginesantamaria.com/)
• General Plan Update Fact Sheet. City staff created a General Plan Update Fact Sheet that defines the purpose of the project, describes project timelines, provides information about demographics in the city, identifies ways the public can get involved, and provides information on the City’s decision‐making process. The fact sheet is provided in English and Spanish.
• Housing Element Update 2023 Website. The City’s Housing Element Update 2023 website describes the basics of Housing Elements, the components required by State law, the City’s Regional Housing Needs Allocation (RHNA), list of past and future workshops and meetings, a link to the existing Certified Housing Element, and a link to join the mailing list. (https://www.cityofsantamaria.org/services/departments/general-plan-update2040/housing-element-update-2023) • First Housing Element News Release. On February 28, 2022 the City issued the first News Release announcing the availability of the Housing Element Survey in English and Spanish. The release was posted on the City website and sent via e-mail to those who signed up for General Plan Update information and alerts. A link to the News Release was also provided through the City of Santa Maria Chamber of Commerce monthly newsletter. • City Staff Resource. City staff were also available via direct contact (e.g., email, phone, in person by appointment consistent with COVID-19 protocols) to provide information and respond to questions regarding the General Plan and Housing Element Update. • Technical Advisory Committee (TAC). The City created a Technical Advisory Committee (TAC) to provide feedback and guidance to the City informing the development of a General Plan vision, policies, and implementing actions. The City invited a diverse group of community members and stakeholders to ensure the final General Plan would reflect the community’s vision for Santa Maria’s future, including housing. The City has hosted a total of eleven (11) meetings with the TAC. On February 22, 2022, a meeting with the TAC was held to focus on the Housing Element Update.
7 | City of Santa Maria 2023-2031 Housing Element
Public Outreach Events
The City of Santa Maria is currently completing a Comprehensive General Plan Update and conducted numerous outreach meetings to date regarding housing in Santa Maria. In 2022, the City conducted a series of public outreach events to solicit input on the Housing Element Update.

The meetings included a discussion of the purpose of a Housing Element, the required content, the concept of the Regional Housing Needs Allocation, and the HCD review and adoption process.

Due to the ongoing COVID-19 crisis, these public outreach events were held virtually, or in a hybrid format with virtual and in-person (with social distancing and masks required). Notifications of public outreach events were distributed to the City’s email database as well as information and updates provided through the City’s Housing Element Update webpage, direct outreach to stakeholders and organizations that provide housing and related support services in the community, news releases, and social media. The City was available to provide translation and interpretation services at all events upon request.

The following is a summary of the public outreach events to solicit input on the Housing Element:
• General Plan Update Roadshow. The City outreach efforts began in 2019 when the City Community Development Department conducted a “General Plan Update Roadshow”, to notify the community of the General Plan Update effort and how to participate in the process. Preliminary surveys were conducted, with some questions focused on the need to increase both rental and affordable housing in the City. • Stakeholder Interviews. On January 24th and 25th, 2020, the City and the General Plan update consulting team (Raimi + Associates, SERA Architects, Lisa Wise Consulting, and GHD) conducted 17 stakeholder interviews with Santa Maria industry leaders and community-based organizations. The purpose of the interviews was to provide the Team with background information and various perspectives on issues and opportunities in the Santa Maria, including topics of the City’s Unique and Special Attributes, Opportunities to Enhance and Change the City, Barriers to Change, and suggestions for Engagement and Outreach. Members of the following organizations were interviewed:

Babé Farms; Bethel Lutheran Church; Bici Centro; CalPortland Trucking; CAUSE; Certified Freight Logistics; City of Santa Maria Commercial real estate industry; Disability Community; Halsell Builders; Home Builders Association; Housing Authority of the County of Santa Barbara; Interfaith Community; McCarty Davis Commercial Real Estate; Santa Barbara County Association of Governments; Planning Commission; Santa Maria Airport; Santa Maria Area Transit; Santa Maria-Bonita School District; and Urban Planning Concepts.

Some of the comments coming out of the Stakeholder interviews, specifically related to housing included that the City is one of the most affordable places in Santa Barbara County, while a suggested change for the City is to increase the availability and quality of housing for residents across all income levels.
2023-2031 Housing Element City of Santa Maria | 8
• Qualities and Changes Survey. As one of its first community outreach activities, the City conducted a written online Qualities and Changes Survey, available in both Spanish and English from July to September 2020. The purpose of this survey was to identify qualities to preserve and issues to address through the General Plan Update process. A link to the survey was available on the General Plan Update website, ImagineSantaMaria.com. The survey was publicized in utility bill mailers sent in July 2020, two media releases from the City of Santa Maria, and social media and/or other media releases (such as newsletters) from the City of Santa Maria, the Santa Maria Valley Chamber of Commerce, the Santa Maria Public Library, the Santa Maria-Bonita School District, and the Santa Maria Joint Union High School District.

The organization CAUSE (Central Coast Alliance United for a Sustainable Economy) encouraged its constituents to participate in the survey and hosted events where they could provide technical support to constituents taking the survey. Members of the General Plan Technical Advisory Committee (TAC) were encouraged to spread word of the survey through their networks of contacts. The results of the survey included that most respondents (64%) rated their experience of Santa Maria as excellent or good and that ensuring access to quality affordable housing across all income levels (71%) was important for the future of Santa Maria.
• Visioning Workshops. Two visioning workshops held on November 11, 2020 and December 3, 2020 (The December 3, 2020 workshop was held in Spanish). Due to the Covid-19 pandemic, the workshops were held as online Webinars using the Zoom videoconferencing platform. Community members expressed their views and observations of the City. The discussion was broken down into five segments; four to focus on the issues and observations regarding each of the four quadrants of the City, and the fifth segment to brainstorm ‘Big Ideas’ for the City as a whole. “Enhance housing quality, affordability and choice’ was identified as the highest priority item to address for both the English and Spanish speakers participating in the visioning workshops. Detailed information regarding this outreach and its results are presented in the ‘Vision, Guiding Principles, and Areas of Change and Stability’ document approved by the City Council on April 6, 2021.
• Housing Community Café. A Housing Café was held on March 26, 2021, as a part of the extensive community engagement effort for the City of Santa Maria’s General Plan Update (GPU) process. Four total Cafés were held during February and March of 2021 on the following topics: Environmental Justice, Farmworker Community, Community Safety, and Housing. The Cafés were designed to broadly engage in identification of health issues and priorities as well as to refine existing conditions findings across the following topic areas, as required by SB 1000: Housing, Public Facilities, Pollution Exposures, Food Access, Physical Activity and Health.
9 | City of Santa Maria 2023-2031 Housing Element
There were 25 participants in the housing Café. Participants were community members and farmworkers that live in the City of Santa Maria. All participants spoke Mixteco and the Café was held in Spanish with Mixteco interpretation so participants could participate in their language of choice. The Café was led by Raimi + Associates with facilitation and interpretation support from the Mixteco Indigenous Community Organizing Project (MICOP), a community organization working with residents and stakeholders from disadvantaged communities, including monolingual Mixteco farmworkers and their families. MICOP is a partner of the City of Santa Maria in the General Plan Update, ensuring that traditionally underrepresented groups, such as Mixteco residents, are proactively sought for input in shaping the future of Santa Maria. The following questions were used as discussion prompts:
o What housing topics are most important to you?
o What recommendations do you have for the City to address issues related to housing?
o Is there anything else you would like to share?
Affordability, quality of housing, and health are all connected. Participants shared their stories regarding different issues related to housing and the following topics were recurring throughout the discussion:
o Many people living in one housing unit
o High costs regardless of quality
o Old housing structures
o Low supply of affordable housing
o Code Violations
o Lack of housing for resident (non-visiting) agricultural workers o Landlords are not fixing housing issues and when they do, rent goes up o Language barriers between tenants and landlords or managers o Tenants are paying for repairs of housing structure issues o Application fees are very high
• CDBG Community Needs Workshop. As part of the CDBG funding process, City staff conducted a Community Needs Workshop on Monday, July 26, 2021. Due to the COVID19 pandemic, the meeting was conducted via a Microsoft Teams videoconference platform.

The meeting was designed to obtain information from residents and nonprofit agencies on the unmet needs in the community, including housing needs. There were 12 participants present at the needs workshop, many of whom spoke before the committee, expressing their thoughts on the unmet needs in the community. They provided feedback on the increased need to fund programs and projects that assist the homeless, youth, seniors, and those suffering from abuse and/or trauma. An increased need for affordable housing was an issue brought up by several speakers.
2023-2031 Housing Element City of Santa Maria | 10
• City of Santa Maria Downtown Friday Events. On summer Friday evenings, visitors and residents can come to Town Center West in the City’s Downtown and listen to live music, enjoy a meal from food trucks and booths, and purchase goods from commercial vendors, and visit informational booths. The Community Development Department provided information on the General Plan Update, and the Housing Element Update at two Downtown Friday Events: August 27, 2021, and July 15, 2022. City staff were available to answer questions and provide information regarding the General Plan and Housing Element update efforts. In addition, the Housing Survey (in written form and in both English and Spanish – Survey is described in a following section), was available for interested participants at the 2022 event.
• Housing Survey. The City conducted an on-line survey in English and Spanish asking for the community’s input regarding housing within the City of Santa Maria. The survey was available between February and August 2022 and was taken by 457 respondents (111 of which responded using the Spanish language survey). Links to this survey were posted on the City’s Home page and the Housing Element Update webpage. The Survey was announced via a Public Service Announcement video (English and Spanish language) posted on the City’s website and YouTube site. When asked to choose the main housing challenges in Santa Maria, the three most frequently selected responses were lack of affordable housing options, overcrowding, and housing that doesn’t meet community’s needs. The fourth most selected response was unsafe or unhealthy housing conditions.

When asked to rate the difficulty to find affordable rental housing in Santa Maria, the most frequently selected response in both the English and Spanish surveys was Very Difficult, the most negative of the available survey responses. Very Difficult was also the most selected response to the difficulty in finding affordable ownership housing. In response to the question regarding which special needs groups are most in need of housing and/or related services the English surveys selected First Time Homebuyers, followed by Seniors, while the Spanish survey responses chose Farmworkers followed by a three-way tie of Female-Headed Households, Large Households, and First Time Homebuyers.

Both English and Spanish surveys identified the high cost of ownership, lack of housing affordable for young people or for service workers, teachers, first responders, and other workers, and the lack of variety of affordable housing types, including appropriately sized housing for larger families, as important housing issues for the City. When asked which types of housing is needed in the City, Single Family Detached housing was selected as being most important in both the English and Spanish survey responses. Next most important was Ownership Housing in the English responses, and Dedicated Affordable Housing in the Spanish Language responses.
• Planning Commission and City Council Public Meetings. The Housing Element Update was presented to the Planning Commission at a study session on March 3, 2022. The goal of this outreach meeting was to inform the Planning Commission and public of the purpose 11 | City of Santa Maria 2023-2031 Housing Element
and update process for the Housing Element, providing an overview of the City’s demographics and housing needs, and to offer the Commission and the public an opportunity to provide input early in the process.

The Housing Element Update was presented to the City Council as an Informational Report/Briefing on April 5, 2022. Like the Planning Commission study session, the goal of this meeting was to provide a high-level overview of the purpose of the Housing Element, the update process, and the technical analysis that would be used to support the development of the City’s housing goals, policies, and programs together with receiving additional public input early in the process.

Affirmatively Furthering Fair Housing Targeted Outreach In addition to the previously listed outreach efforts, the City conducted targeted outreach to solicit input on the affirmatively furthering fair housing (AFFH) analysis (Appendix F). The goal of the outreach was to target those disproportionately impacted by fair housing issues, both by household type as well as by area/neighborhood. The following list of contacts representing various non-profit organizations and economic segments and neighborhoods of the community was developed:
• Santa Maria Valley Chamber of Commerce
• Mixteco/Indígena Community Organizing Project (MICOP) • Santa Maria Bonita School District
• Food & Water Watch
• Urban Planning Concepts
• Growers and Shippers Association
• Strategic Vitality LLC
• CAUSE (Central Coast Alliance United for a Sustainable Economy) • Santa Barbara Bicycle Coalition
• Santa Maria Joint Union High School District
• Santa Maria Public Airport District
• Home Builder’s Association
• Future Leaders of America
• Marian Regional Medical Center/ Dignity Health
• Allan Hancock College
• People’s Self Help Housing
• Salvation Army (Santa Maria)
• Good Samaritan Shelter
• Community Health Centers (CHC)
• Fight Back Santa Maria
2023-2031 Housing Element City of Santa Maria | 12
Some of these groups were also notified of the previously conducted public outreach meetings, and may have also been participants in the Technical Advisory Committee. This more expansive list was created to broaden the public engagement effort and reach all communities and populations within the city. These groups were directly contacted via email and/or telephone based on the contact information the City had on file. These organizations are located across the city. Some of these organizations such as MICOP and CAUSE directly work with residents and stakeholders from disadvantaged communities, including monolingual Mixteco farmworkers and their families. MICOP is a partner of the City of Santa Maria in the General Plan Update, ensuring that traditionally underrepresented groups, such as Mixteco residents, are proactively sought for input in shaping the future of Santa Maria.

In addition to the groups listed above, notice of the Fall 2022 AFFH Workshops was also sent via e-mail to the General Plan Update mailing list (over 470 contacts) and the Community Programs Division newsletter e-mail list (over 430 subscribers). The notice was placed as a News Release on the City’s main web page and included in the City’s Housing Element Update page in both English and Spanish.

Four public workshops specifically targeted to AFFH were held at various locations throughout the city that are disproportionally impacted by fair housing issues (e.g., higher concentrations of lower to moderate income households, overcrowding, and vulnerable to displacement). See AFFH Analysis, Appendix F. A summary of the workshops is included below:
• October 27, 2022. Maramonte Park Community Center, 620 East Sunrise Drive, 3:30 p.m. to 5:00 p.m.
• October 28, 2022. Grogan Community Center, 1155 West Rancho Verde, 3:00 p.m. to 4:30 p.m.
• November 3, 2022. Santa Maria Public Library, Shepard Hall, 421 S. McClelland Street, 3:00 to 4:30 p.m.
• November 7, 2022. Santa Maria Public Library, Shepard Hall, 421 S. McClelland Street; 5:30 p.m. to 7:00 p.m.

In total, approximately 150 people attended the workshops, with an additional ten attendees over Zoom available for the November 7th workshop. Translation and interpretation services were provided at each workshop when requested. The translation and interpretation services requested included Spanish and Mixteco.

Public Input Comments
During the Housing Element Update process, the City received both oral and written comments during the presentations and outreach efforts, and in response to invitations to comment, including during the public review period for the draft Housing Element document. Comments were also provided prior to drafting the technical analysis to support development of the Housing Element.

Comments received are summarized below with more detailed reporting of comments presented in Appendix E.
13 | City of Santa Maria 2023-2031 Housing Element
The interconnectivity of affordability, quality of housing, and health was clear from the comments made at the Housing Café held on March 26, 2021. Participants shared their stories regarding different issues related to housing and the following topics were recurring throughout the discussion:
• Many people living in one housing unit
• High costs regardless of quality
• Old housing structures
• Low supply of affordable housing
• Code Violations
• Lack of housing for resident (non-visiting) agricultural workers • Landlords are not fixing housing issues and when they do, rent goes up • Language barriers between tenants and landlords or managers • Tenants are paying for repairs of housing structure issues • Very high prospective tenant application fees
The comments received during the AFFH outreach focused on a few primary concerns: Housing affordability, overcrowding and the associated need for more housing units, tenants’ rights and displacement, and housing conditions. In each of the workshops, the attendees indicated it was very difficult to find affordable housing, either for rent or for purchase. Many attendees indicated their opinion that the northwest area of the City held the City’s ‘poor’ neighborhoods. In related comments this same area was identified as having more overcrowding issues due to the households being less economically advantaged, leading to multiple families/generations living together in a single home. Attendees also expressed concern about tenants having month to month arrangements, with unfair increases in rent occurring monthly and issues with landlords not fixing housing issues.

Affordability of housing in Santa Maria was frequently brought up, with the majority stating that there is a lack of affordable housing in the city and a need to build more housing that is affordable for working families.

The topics of housing affordability and the lack of housing options were also reflected in the housing survey that was completed from February to August, 2022. When asked to choose the main housing challenges in Santa Maria, the three most frequently selected responses in the survey were lack of affordable housing options, overcrowding, and housing that doesn’t meet community’s needs. The fourth most selected response was unsafe or unhealthy housing conditions.
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Integration of Comments into the Housing Element
The housing topics, concerns and issues brought up during public outreach and during the public review of the draft Housing Element have been incorporated in the Housing Element, specifically through the Housing Needs Assessment (Appendix A), the Sites Inventory and Methodology (Appendix B), and through the housing programs.
• The housing needs assessment (Appendix A) analyzes the current housing stock and the City’s demographics to provide context for developing new housing policy, such as which types of housing are most needed. Some conclusions from this analysis are that Santa Maria Households are larger, are more likely to experience overcrowding, with incomes generally lower as compared to other households in the county. Likewise, compared to Santa Barbara County, home values and rents are generally less expensive in Santa Maria.
• The housing constraints appendix (Appendix C) analyzes potential impediments to the production of various types of housing. Based on this analysis multiple programs have been included to address constraints to the production of housing and encourage a variety of housing types, such as programs to incentivize the production of affordable housing, to analyze residential parking requirements, and to seek additional funding sources for infrastructure improvements. Another program resulting from this analysis is to edit the City Ordinance to clarify that the City allows emergency shelters, transitional and supportive housing, and low barrier navigation centers consistent with state law. • The housing sites inventory analysis considered various factors in site selection including that the site is vacant or very underutilized, has available infrastructure, that the parcel is not subject to a Mills Act contract (i.e., historic property), or has other limitations that would constrain the future housing development. The analysis of ‘underutilized’ sites has confirmed their viability for housing development based on the age and/or condition of the existing structure, high demand for housing, and recent development trends. • The goals of Program 1.A: Incentives and Funding for Affordable Housing, Program 1.B:

Density Bonus, Program 1.E: Prioritization of Services, Program 1.J: Infrastructure Funding Opportunities, and Program 3.E: Parking Standards, are intended to incentivize the production of housing with the goal of producing more units and units which are more affordable.
• To encourage the development of more types of housing, the Element includes Program

1.C Mixed-use Development, Program 1.G: Manufactured Homes, Program 1.H: Housing on Religious Institution Sites, Program 1.I: Surplus Land Act Sites, Program 3.F: R-3 and R-3 Zoning District Densities.
• Projected ADUs are included in the RHNA capacity analysis, and through Program 1.D:

Accessory Dwelling Units the City will monitor ADU production to ensure targets are met.

Part of that effort will be to conduct annual ADU rental income surveys and report the results with the City’s General Plan Annual Reporting. This program will also increase the number of housing units, and the diversity of housing types available within the community.
15 | City of Santa Maria 2023-2031 Housing Element
• Preservation of the existing housing stock and maintaining safe housing is addressed through Programs 2.A: Minor Home Repair Program, Program 2.B: Code Enforcement Program, Program 2.C: Energy Compliance and Conservation, Program 2.D: At-Risk Affordable Housing, and Program 5.H: Condominium Conversions. • While many of the programs will likely have a positive effect on the production of housing, Program 3.F: R-2 and R-3 Zoning District Densities, will directly increase housing production by increasing the maximum multi-family residential densities above what is currently permitted. Program 1.H: Housing on Religious Institution Sites, and Program

1.F: Annexation Program also have the potential to increase housing production. • Although not specifically mentioned as a housing issue through the public outreach efforts, the City’s processing of discretionary and ministerial housing permits is a component in the delivery of new housing units. Under Goal 3, the City has incorporated programs to ensure housing permitting is efficient, including Program 3.A: Residential Permit Process Monitoring and Improvements, Program 3.B: Objective Design Standards, Program 3.C:

Conditional Use Permits and Program 3.D: SB 35 Process. • Goal 4 of the element is to address housing for special needs groups. There are seven programs, which address housing needs for seniors and persons with disabilities (Program 4.A) homeless persons (Program 4.B), employee housing (Program 4.E). Goal 4 programs also address shelters and navigation centers, transitional and supportive housing, home day care, and residential care facilities (Programs 4.C, 4.D, and 4.F). • The City has included programs to support the needs of extremely low-income households are included, such as supporting accommodation for seniors and persons with disabilities (Program 4.A), supporting the development and preservation of housing for unhoused individuals and support services to the homeless (Program 4.B: Supportive Housing for Homeless Persons) and adding clarity regarding that the City considers transitional and supportive housing a residential use of property (Program 4.D: Zoning for Transitional and Supportive Housing).
• Specific to housing affordability are the Program 5.A: The Homebuyer Assistance Program

5.B: Tenant-Based Assistance, and Program 5.C: Rental Assistance. • Tenants’ rights/displacement concerns are addressed through Program 5.D: Fair Housing Program, Program 5.E: Tenants Rights Information, Program 5.F: Capital Improvements in Low-Income Areas, Program 5.F: Environmental Issues Identification and Action, and Program 5.G: Environmental Justice.

I.F Consistency with Other General Plan Elements
The Housing Element is one of the seven elements of the City’s General Plan, a long-range vision document that provides guidance for future development in Santa Maria. Although the Housing Element is the primary source of information on housing policies, programs and resources, other General Plan documents also address or affect housing. By law, new development projects must be consistent with all elements of the General Plan, and the General Plan must be “internally consistent” as a whole.
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The City is in the process of completing a comprehensive update to its General Plan, which is scheduled to be reviewed and adopted in early 2025. The 6th Cycle Housing Element builds upon the existing General Plan and is consistent with its goals and policies, and has also benefitted from the extensive community engagement, existing conditions reports, and more completed as part of the General Plan update process.

To meet the City’s RHNA of 5,418 new units of over the next eight years and to affirmatively further fair housing, the Housing Element includes programs to amend adopted development standards and policies in the Zoning Ordinance. Through the comprehensive General Plan update, the other elements will be aligned with the 6th Cycle Housing Element to ensure consistency. In addition, the City will review for and confirm internal consistency as part of its annual General Plan Implementation Report required under Government Code §65400.

I.G Other Statutory Requirements
Water and Sewer Priority
Government Code §65589.7 requires each public agency or private entity providing water or sewer services to grant a priority for the provision of these services to proposed developments that include lower-income housing units. The City of Santa Maria operates its own municipal water system, including wastewater collection and treatment, which serves the majority of the City, with only a small southern portion of the City served by the Golden State Water Company. As part of the previous Housing Element Update, the City adopted written policies and procedures that grant a priority for sewer hook-ups and service to developments that help meet Santa Maria’s share of the regional need for lower-income housing (Resolution 2006-155), which will continue as Program 1.E. in this Element. The City will also pursue additional funding sources to supplement funding of Public Improvement Plan infrastructure projects (Program 1.J).

Government Code §65589.7 also requires adopted housing elements to be immediately delivered to all public agencies or private entities that provide water or sewer services for municipal and industrial uses, including residential. The City will provide the future adopted housing element to the Golden State Water Company immediately upon adoption. 17 | City of Santa Maria 2023-2031 Housing Element
Section II Projected Housing Need
II.A Introduction/Overview of SBCAG Methodology
State Housing Element law (Government Code §65580 et. seq.) requires regional councils of governments to identify for each member jurisdiction its "fair share allocation" of the Regional Housing Needs Assessment provided by the California Department of Housing and Community Development (HCD). In turn, each city and county must demonstrate the capacity to accommodate their local share of regional housing needs in the community’s housing element.

Each jurisdiction’s responsibility for meeting the overall regional housing need is established as a Regional Housing Needs Allocation (RHNA).

The Santa Barbara County Association of Governments (SBCAG), the council of governments for the Santa Maria area, adopted its final 6th Cycle RHNA allocation methodology in March 2021.

SBCAG considered several factors in preparing the methodology, which weighed both projected and existing need. Projected need was informed by the target vacancy rate, the rate of overcrowding, the share of cost-burdened households, forecasted household growth, forecasted job growth, and existing jobs. The distribution of the RHNA across the four income categories factored in a social equity adjustment, which allocated a lower proportion of lower-income RHNA to jurisdictions that already had a high concentration of such households in comparison to the County, as well as the goal to Affirmatively Further Fair Housing (AFFH), which adjusted the distribution of RHNA in jurisdictions considered either very low or very high resource areas.

II.B Santa Barbara County Income Limits
The projected housing needs are broken down by income category based on definitions in the California Health and Safety Code (§50079.5). HCD calculates “acutely low”, “extremely low”, “very low”, “low”, “median”, “moderate”, and “above moderate” income limits, and publishes these limits at the county level. Santa Barbara County’s 2021 income limits for households of one to four persons are shown in Table II-1. See Appendix A, Table A-9, for a table listing income limits for households of up to eight persons.

Table II-1: Santa Barbara County 2021 Income Limits
Number of Persons in Household 1 2 3 4
Acutely Low (0-15% of AMI)1 $9,450 $10,800 $12,150 $13,500 Extremely Low (15-30% of AMI) $26,250 $30,000 $33,750 $37,450 Very Low (30-50% of AMI) $43,750 $50,000 $56,250 $62,450 Low (50-80% of AMI) $70,050 $80,050 $90,050 $100,050
Median (80-120% of AMI) $63,050 $72,100 $81,100 $90,100 Moderate (120% of AMI) $75,650 $86,500 $97,300 $108,100 1 “Acutely Low” income category effective January 1, 2022.

Source: Department of Housing and Community Development, 2021 2023-2031 Housing Element City of Santa Maria | 18
II.C Regional Housing Needs Allocation
The RHNA for Santa Maria and the total RHNA for the Santa Barbara County region is shown in Table II-2. The City has a total allocation of 5,418 units for the 2023 to 2031 planning period.

Table II-2: 6th Cycle RHNA
Santa Maria Santa Barbara County
Income Number of Units Percent Number of Units Percent
Total 5,418 100.0% 24,856 100.0%
Extremely Low and Very Low1 1,032 19.0% 5,799 23.3%
Low 536 9.9% 3,935 15.8%
Moderate 731 13.5% 4,397 17.7%
Above Moderate 3,119 57.6% 10,725 43.1%
1 “Extremely Low” included in “Very Low” Category, assumed to be 50% of the Very Low allocation.

Source: SBCAG, LWC
The City is not responsible for the actual construction of these units. The City is, however, responsible for creating a regulatory environment in which the private market could build unit types reflected in the RHNA. This includes the creation, adoption, and implementation of General Plan policies, zoning standards, and/or economic incentives to encourage the construction of various types of units, and documentation that sufficient numbers of properly zoned sites are available to accommodate the residential development specified in the RHNA 19 | City of Santa Maria 2023-2031 Housing Element
Section III Housing Resources
III.A Introduction
There are a variety of resources available to support the City in implementation of its housing strategy, landowners and developers seeking to provide affordable housing, and residents in need of housing assistance in Santa Maria. This Section provides a summary of land resources available to accommodate future housing in Santa Maria. The detailed housing capacity analysis and methodology is contained in Appendix B. This Section also references local, regional, State, and federal programs that provide financial and related assistance to support the City in meeting its housing goals.

III.B Land Resources
A critical part of the Housing Element is the sites inventory, which identifies a list of sites that are suitable for future residential development. State law mandates that each jurisdiction ensure availability of an adequate number of sites that have appropriate zoning, development standards, and infrastructure capacity to meet its fair share of regional housing need (RHNA) at all income levels. The inventory is a tool that assists in determining if the jurisdiction has enough land to meet its RHNA given its current regulatory framework.

Identification of Sites Suitable for Housing
The sites identified in the site inventory (Appendix B) are comprised of parcels located in various areas and zones within the City.

Each site has undergone an assessment to determine development potential and residential unit capacity given existing zoning standards, potential capacity, and development trends. For detailed information, please see Appendix B.

Summary of Adequate Sites
Table III-1 summarizes the City’s methods for satisfying its RHNA. Based on accessory dwelling unit (ADU) projections, entitled and proposed projects, and available 6th Cycle sites, the City has enough capacity in all income categories. None of the lower-income sites identified in this inventory are reused from the previous Housing Element site inventories.

Assumptions and methodology for this determination and a detailed list of sites are included in Appendix B.
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Table III-1: Residential Development Potential and RHNA Extremely
Low Very Low Low Moderate Above Moderate Total
RHNA See Very Low 1,032 536 731 3,119 5,418
ADUs See Very Low - 1,058 303 151 1,512
Approved/Entitled
Projects1
- 447 147 1,379 1,973
Remaining RHNA See Very Low 32 31 281 1,589 1933
Site Inventory1 See Very
Low/Low 204 330 1,800 2,334
Total 1,709 780 3,330 5,819
Surplus 141 49 211 401
Source: See Appendix B

1. Net new units
III.C Financial and Administrative Resources
Appendix G provides a list of financial, administrative, and other resources at the local, regional, state, and federal levels to help the City address its housing needs. Availability of these resources is dependent on governmental priorities, legislation, and continued funding, which may be subject to change at any time.

III.D Opportunities for Energy Conservation
The cost of energy can greatly impact housing affordability, as energy costs can constitute a significant portion of total housing costs. High energy costs also particularly impact low-income households that are less likely to have the ability to cover increased expenses. Please refer to Appendix G to see a list of energy conservation programs available at the local, regional, State, and federal levels.
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Section IV Housing Plan
IV.A Introduction
The Housing Plan of the Housing Element serves as the City’s strategy for addressing its housing needs. This Section describes the housing goals, policies, and programs of the Housing Element for the City of Santa Maria.

Santa Maria City CouncilDecember 5, 2023

Santa Maria City Council
December 5, 2023